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Minutes 03-23-05MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY MARCH 17, 2005 MEETING CONTINUED TO WEDNESDAY, MARCH 23, 2005 IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA AT 6:30 P.M. Present: Jeanne Heavilin, Chairperson Henderson Tillman, Vice Chair Alexander DeMarco Don Fenton Marie Horenburger Steve Myott Doug Hutchinson, CRA Director Ken Spillias, Board Attorney Susan Vielhauer, Controller Absent: James Barretta Call to Order Chairperson Heavilin called the continued Community Redevelopment Agency Meeting of Mamh 17, 2005 to order. The Recording Secretary called the roll and declared a quorum was present. Chairperson Heavilin welcomed Commissioner Ferguson Attorney Spillias noted it was not necessary to administer the oath since a code review is not a quasi-judicial matter. VI. Public Hearincl New Business A. Code Review Project: Agent: Location: Description: Car Wash Use in M-1 (CDRV 05-001) Michael Weiner, Weiner & Aronson Industrial (M-l) Zoning District Request for an amendment to the Land Development Regulations, Chapter 2 Zoning, Section 8.1.4, M-1 Industrial District, to allow as a Conditional Use, carwashes provided the use is located along a major arterial roadway located west of Interstate 95, such as Congress Avenue Mr. Johnson presented the item on behalf of staff. The applicant is requesting a code amendment to include the following language: "Car washes, provided the use is located Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 along a major arterial roadway located west of Interstate 95, such as Congress Avenue." The proposal is to allow a car wash in the M-1 Zoning District. Staff has determined there are 31 businesses that are considered car washes, of which five are considered full-service car washes. Full service car washes are allowed as permitted uses in C-3, C-4 and PCD Zoning Districts. They are not allowed in the M-1 zoning districts. The applicant intends to develop a car wash on Congress Avenue necessitating a code change. Staff reviewed the South Congress Avenue Study that mainly dealt with the M- 1 zoning district that is not within the CRA's jurisdiction. Staff also evaluated the differences between permitted and conditional uses. It was found a car wash would be allowed in the M-1 zoning district, but only as a conditional use. This would allow staff to review each request on a case-by-case basis. Rather to just allow a car wash along Congress Avenue or in the M-1 zoning district, staff felt it was important to have car washes allowed only as conditional uses in all M-1 zoning districts. As a result, staff is also requesting car washes be conditional uses in the C-3 and C-4 zoning districts. Staff is recommending approval of the request to allow a car wash as a conditional use in the M-l, C-3 and C-4 zoning districts. Chairperson Heavilin opened the public hearing. Michael Weiner was present on behalf of the contract vendee that would be purchasing property along Congress Avenue. This was a privately initiated amendment and it was staff that requested the rezoning be expanded to other zoning districts. He noted, however, his request was for M-1 zoning districts, but if the Board wanted to adopt staff's language, he was not opposed to it. Chairperson Heavilin inquired how this would impact the CRA since the CRA was not involved in Congress Avenue. Attorney Weiner was not certain why this was brought before the CRA, but there is C-2 and C-3 zoning within the CRA. He attributed this to staff wanting it reviewed by the CRA. If this Board only wants to vote on the recommendations in staff's report, he would be agreeable with that also. Motion Ms. Horenburger moved to approve staff's recommendation. The motion died for lack of a second. Chairperson Heavilin inquired if citywide zoning had to come before both Boards. Mr. Johnson noted the CRA did have M-1 zoning within its boundaries. Mr. Hutchinson responded it does not fit the description in the Ordinance presented to the Board since Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 the CRA M-1 zoning is not on a major artery. Mr. Johnson pointed out staff is recommending car washes be allowed as a conditional use in all M-1 zoning, regardless of where they are located. Staff is also recommending car washes be allowed as conditional uses in C-3 and C-4 zoning districts as well. Mr. Hutchinson stated this Board needed to hear testimony for the areas that would be impacted in the CRA. The only M-1 zoning district in the CRA is Industrial Avenue, one- half block off Boynton Beach Boulevard, north to 9th Avenue. Mr. Hutchinson pointed out, however, if the code change was approved, this would give staff more control within the C-3 and C-4 zoning districts in the CRA. Mr. Myott inquired if a car wash approval would ever come before this Board within the MU projects. Mr. Hutchinson stated car washes are not allowed in any mixed-use zoning districts. Attorney Weiner reviewed the current uses allowed in M-1 zoning districts. He did not think adding car washes as conditional uses in M-1 would be detrimental. It is much better to have these kinds of uses categorized as conditional uses that would allow the City more control of what goes into these zoning districts. Mr. DeMarco inquired if this was coming before the Board because there would be someone in the area that would be opening up a car wash in the future. Attorney Weiner responded there is someone that wants to open a car wash, but it is not within the CRA. Mr. DeMarco questioned why this was brought before this Board since the location of the proposed car wash is along Congress Avenue. Attorney Weiner explained citywide zoning has to be addressed by the CRA because their application was expanded by staff to include C-3 and C-4. Vice Chair Tillman felt the item should be brought before the Planning and Development Board before coming to this Board. If the initiative is not a CRA initiative, he did not feel it should come before the CRA Board. Mr. Johnson noted the item did go before the Planning and Development Board first and it was recommended for approval. Because there is some M-1 zoning in the CRA, staff feels the CRA Board should also address this since it is a citywide initiative. Ms. Horenburger inquired if the CRA staff was recommending approval. Mr. Hutchinson responded that CRA staff did not want to pass judgment on the Congress Avenue Corridor project, but anytime they can get a conditional use review, he feels the Board would gain control over what goes into the CRA area. Chairperson Heavilin inquired if the item could be expanded that car washes could only be located within an interior pamel within those zoning districts to prevent the car wash from abutting residential. Mr. Johnson pointed out one of the criteria for evaluating conditional use is compatibility. Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Motion Mr. Myott moved to approve the amendment to the Land Development Regulations, Chapter 2 Zoning, Section 8.1.4. M-1 Industrial District, to allow carwashes as conditional uses in M-l, C-3, and C-4 zoning districts per staff recommendations and subject to all staff comments. Motion seconded by Ms. Horenburger. Motion carried 4-2 (Messrs DeMarco and Fenton dissenting). VII. Old Business Consideration of Direct Incentive Program for Cornerstone Development's Barr Property Project (Tabled to March 17, 2005) (Previously addressed) VIII. New Business A. Consideration of Pilot Program for WI-FI Wireless System for Heart of Boynton and Central Business District Mr. Hutchinson noted that the City's IT Director is not available and he would like to postpone the item to the next meeting. Motion Vice Chair Tillman moved to table Item VIII.A. Motion seconded by Ms. Horenburger. Chairperson Heavilin stated that the correct terminology was "postpone," not "table." Vice Chair Tillman amended his motion accordingly that was seconded by Ms. Horenburger. Ms. Horenburger noted when the item comes back, she would like it to go out to bid. Attorney Spillias reported he received E-mail from an attorney that handles telecommunications law who informed him the State legislature is currently considering two bills that would prohibit local governments from offering communication services in competition with private providers, including WI-FI. Attorney Spillias has not had an opportunity to look at the Bills, but he might have something by next month. Mr. Hutchinson noted during Palm Beach Days Senator Klein brought this up and he supports allowing cities to offer the service or to go out through a competitive process. Mr. Hutchinson explained they are only planning to do a pilot program and would not be purchasing the equipment. 4 Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Ms. Horenburger noted the agenda item with the backup contract had the CRA responsible for the equipment. Mr. Hutchinson stated this concern has been conveyed to the IT Department. Chairperson Heavilin inquired if the item was postponed to a time certain, and Ms. Horenburger stated it was until the next meeting. Vote The motion carried 6-0. B. Consideration of Drafting an Agreement for the Acquisition of the Old Boynton Beach High School from the City of Boynton Beach with the Finalized Agreement returning for final Board approval Mr. Hutchinson noted the City requested the CRA present their ideas on the acquisition and restoration of the Old High School. The memorandum in the agenda packet contains a rollout of the project. The Board needs to formally give direction to staff to develop the ideas and to bring them to the Board. The agenda item tonight is authorizing staff to move forward through the process. At the workshop it was decided the CRA would take control and ownership of the Old High School and would move forward with restoration, programming and funding. Ms. Horenburger inquired if a motion was necessary. Attorney Spills reported the City Commission took formal action regarding this item and he would recommend this Board do the same thing to direct staff to work on a proposed agreement that would be brought back to this Board. Motion Ms. Horenburger moved that this Board direct staff to work on a proposed agreement that would be brought back to this Board. Mr. Fenton would like to have some discussion before motions are made. Chairperson Heavilin recommended that the motion be seconded and then there could be discussion. Vice Chair Tillman seconded the motion. Mr. Fenton inquired what contingencies the City has attached to the CRA. Mr. Hutchinson stated this is being looked at. They will draft a series of outlines and wait to see what the City comes back with. Mr. Hutchinson E-mailed the Board members and Legal staff that outlined the direction he was given at the workshop. If the CRA takes 5 Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 this over, the CRA wants to have control so it could be moved forward. The City has asked if the CRA cannot do this, there be reverter clauses. Ms. Horenburger was glad that the CRA was moving forward with this. Some residents have informed her they are glad the CRA is moving forward on this. Vice Chair Tillman noted the CRA is charged with clearing blighted land for redevelopment, thereby creating a tax base. He felt it was important the Old High School be saved in order to provide a heritage for future generations. These talks have been going on for ten years with nothing being done. He was in favor of the CRA moving forward with this project. Mr. Hutchinson reported there has been tremendous response in Tallahassee on this and the word is out the CRA is taking this on. Senator Klein also informed him how pleased he was the CRA was moving forward. Senator Klein also asked that the CRA provide as part of the WI-FI availability, a community accessed cable studio in the Old High School and to bring these requests to the State for funding. This was very well received considering the economic benefits the restoration of the Old High School could produce. Chairperson Heavilin stated originally she was opposed to the refurbishment because of economic factors, but now she feels it is time to move ahead and she too is excited about the project. Mr. Fenton noted he served on the Committee with Bender & Associates that came up with a Historical High School Study. It was recommended the building could be sold and put on the tax rolls. This was done in Key West and the bids received were much higher than anticipated. Doing it this way, the private sector would take it over and a small portion of space in the building could be allocated towards public use. Mr. Fenton noted maintenance costs could amount to $500,000 per year. He would go along with the project if it could become a viable business, but he could not support the project if the CRA would have to maintain the building. He would like to see a logical business plan to address this so the CRA's costs would be zero. Mr. Myott said Mr. Fenton's ideas could be an exit strategy and the Old High School could transfer ownership to someone else at a future date. The building could be sold and the CRA could recoup its investment. Mr. Hutchinson agreed with Mr. Myott's assessment and the premise for an economic, viable building would be to put programs in the building that would be cash-flow generators. Mr. Hutchinson anticipates going to Adelphia Cable for grant money to put cable in. Mr. DeMarco was not for the project originally, but is now. He would like to be provided with a draft timetable of the refurbishing of the School, as well as a periodic progress report. He agreed they need to determine the costs and they may want to consider Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 bringing in help from the private sector. Mr. Hutchinson noted the steps and sequences are laid out in his memo. Timeframes will be assigned to them at a future date. Mr. Hutchinson noted there was discussion at the workshop about re-phasing of the funding and if the CRA approves this, the concepts presented could work with CRA underwriting. He has received commitments from two major builders in the area and with available grants, Mr. Hutchinson feels the building could come on line in a series of phasing, in good order. Staff will provide updates not only to this Board, but to the City Commission as well. Mr. Hutchinson is of the opinion they have a good plan and good people with good track records onboard. He opined that the Old High School would become economically successful and it will be a good project. Ms. Horenburger was of the opinion that cable companies that had franchises with local governments were required to provide cable access. Mr. Hutchinson said this was a question for the City's IT Director, Peter Wallace. Vote The motion carried 6-0. C. Consideration of Selection and Contract Award of the Hotel Feasibility Study from Committee There have been plans dating back to the 1970's identifying the downtown as a diversified area, and not just a place for residential condos. A need for a full service hotel has been identified. There is evidence Boynton Beach has good, strong, specialized markets considering the projects coming to the downtown. Regardless of what project the hotel goes into, the study will look at a site and the feasibility for a hotel in the downtown area. Mr. Hutchinson reported the company selected to do the feasibility study has a track record that 72% of the projects they look at get built. He wanted to make sure the CRA did not encounter the same hotel problems West Palm did with the convention hotel. A hotel is critical to the diversity of downtown economy; they are looking to expand museums, civic activities and libraries. Mr. Hutchinson felt now was the time to move forward with the study. In order to attract the best to the City, HVS International, one of the best firms in the industry, could do it right. Ms. Horenburger inquired if the study would also recommend the best location for a hotel in the CRA. Mr. Hutchinson responded they would be looking at the Central Business District. She also inquired if there would be consideration to having smaller boutique type hotels. Mr. Hutchinson said this would also be looked at. The study would (1) determine the room rates; (2) the type of hotel that could survive in the CRA; and (3) Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 what their expectations should be. By setting the room rates, this would prevent a glorified motel from coming in. They will also determine the amount of meeting space that is needed. The CRA continually receives calls about the dearth of meeting rooms. Mr. DeMarco inquired what the cost of the study would be and was informed it was $30,000 that the CRA would be paying. Mr. DeMarco asked why the hotel industry would not come in and do a study. Mr. Hutchinson stated they would and it would cost $30,000. Mr. DeMarco felt the hotel industry should pay for this. Mr. Hutchinson explained the hotel industry does not do hotel feasibility studies. Mr. Myott inquired if the company would spend the necessary time and come to the City to understand the lay of the land and meet with staff. Mr. Hutchinson was informed representatives from HVS International were in the audience. Mr. Hutchinson noted their Miami office that would be doing the study is one of the best offices they have and the credibility and projects that have come out of this office was outstanding. They are well known for doing studies in the area. John Lance, Associate Manager and Director of HVS International, assumed the podium. Mr. Lance explained part of the work they would do would involve thorough market interviews with existing hotel operators to get a better feeling for the demand in the area. They forecast future demands and estimate what occupancy a full service hotel could attract in Boynton Beach. They would also make recommendations for the price of the hotel to be developed that would include meeting space and amenities. As explained in their RFQ, they are putting senior staff members on the assignment. Chairperson Heavilin noted in the response to the RFQ, it states in Phase Two (Analysis) "the guestroom supply and total room nights available are quantified for each projection year." Does this mean these projections would be based upon the CRA's timetable for projects? Mr. Lance stated they would make a recommendation for room count based upon current supply, plus any anticipated new supply and would then make a recommendation when the hotel should be built. Based upon the recommended room count, they would forecast the occupancy for a full service hotel. Mr. Hutchinson stated the CRA incentives could be used to carry the hotel in its infant years until things come on line in the third to fifth year to get a commitment now. Vice Chair Tillman inquired if the study would include year-round occupancy or seasonable occupancy. Mr. Lance stated it would be done on a monthly basis. They engage a firm called Smith Travel Research that tracks the markets daily, but they will look at it monthly. Doing it this way would include seasonable occupancy as well. Mr. Fenton asked why one of the committee members did not score the firms submitting RFQs. Ms. Vielhauer stated that Diane Johnson from the Chamber of Commerce did ot feel comfortable scoring. Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Motion Vice Chair Tillman moved to extend consideration of selection and contract award of the Hotel Feasibility Study from the Committee and move forward with it. Motion seconded by Ms. Horenburger. Chairperson Heavilin asked Vice Chair Tillman if his motion was to consider the contract award or to approve it. Vice Chair Tillman stated his motion was to accept the consideration of the selection of the contract award of the Hotel Feasibility Study and move forward. For clarification, Chairperson Heavilin stated the motion approved awarding the feasibility study contract to HVS International in the amount of $30,000. Vote The motion carried 6-0. IX. Commission Action None X. Director's Report · Discussion regarding City Planning and Development Staff conditions and comments on Project Review · Signage- Way Finding & Trolley · Trolley System Operations Rollout · "Building Document" · Old High School- City Commission Direction Mr. Hutchinson reported Ms. Brooks' contract as the CRA Planner needs to be ratified. The CRA Director is charged with hiring the Planner, but since the first offer exceeded some of the guidelines, he brought it to the Board for approval. A counter-offer was made and Mr. Hutchinson is recommending the hire be ratified at $60,000 annual salary, deferred compensation for retirement at $10,000, and vacation of four (4) weeks per year. Motion Mr. Fenton moved for approval. Motion seconded by Vice Chair Tillman and unanimously carried. Mr. Hutchinson noted Ms. Brooks is widely known in the community and the CRA is fortunate to have her on staff. Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Chairperson Heavilin asked for an update on the Assistant Director position. Ms. Vielhauer reported the ad is ready and she is waiting for approval. Mr. Hutchinson noted the Board has already approved the position and Ms. Vielhauer responded she is waiting for approval of the wording for the ad. With regard to the requested meeting with City staff, CRA staff will be bringing forward the design criteria and the 20/30 plan shodly. These documents will be provided to City staff. This will be a means by which the CRA can let staff know what the CRA's expectations are of City staff in implementing those plans on behalf of the CRA. This would be a good time to further the discussion regarding the comments from the Board. Chairperson Heavilin would like these items workshopped. Ms. Vielhauer has worked through all the paperwork for the wayfinding signage to get the signs put up. Ms. Horenburger asked about DOT approval. Ms. Vielhauer reported that the trolley permits have been provided to Laurinda Logan in the City's Engineering Division. They have received signed approval to place a wayfinding sign on the Bank of America Building. They have approval for putting up trolley signs at the Marina Project, Tri-Rail and Palm Tran. Mr. Myott commended staff. He pointed out even though Ms. Vielhauer is the Controller of the CRA, she went above and beyond her job description and drew the permit plans for the signs. Ms. Vielhauer borrowed Mr. Myott's tape measure and went out and measured the spots for the signs and performed technical work that was necessary for completing the permit applications. He noted this had to be done for 19 to 20 spots where the signs would be placed. Mr. Hutchinson reported this program is being reconsidered for additional grant funding at the State and Federal level. The CRA is breaking ground on the wayfinding and trolley system and they are ready to go within 30 to 60 days. Ms. Horenburger asked about the advertising program for the trolleys. Staff was not happy with the responses received from the first RFP. Another RFP was issued and some of the responses received were not complete. Staff extended the date and contacted the respondents to provide the missing information. Ms. Horenburger would like to have more community based advertising on the trolleys. Mr. Hutchinson is working on the "Building Document," which is the workshop document. He will be bringing this to the members. There are three areas to be addressed. He noted the Board did not have a development briefing on what was going on. He is constantly being asked about what the CRA is doing and this will be addressed in the "Building Document." 10 Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 XI. Board Member Comments Vice Chair Tillman addressed the format of the Board meetings. Because the length of the last meeting was so long, a second meeting was necessary, as evidenced by tonight's meeting. There were times when the members were asked at 9:30 p.m. whether they wanted to continue the meeting to another date or to continue the meeting until all the agenda items were covered. He felt it was time to look at the structure of the meetings in order to alleviate these problems. Vice Chair Tillman pointed out the length of time applicants' attorneys are allowed to speak on their items and take up most of the time. He was not opposed to attorneys making a presentation, but he felt the back-and-forth banter of the attorney should not be allowed. He would like to place a time limit on items. At the last meeting, over two hours was spent on one project alone, which is very tiring. Vice Chair Tillman recommended including the Director's report in the agenda packet and that it be placed into the record of the meeting. He did not see the need for the Director to read his report since the information was already provided. Any Board member that has anything they want to address can discuss it with the Director at their one-on-one meetings. Therefore, Vice Chair Tillman would like the agenda structured that would benefit the public and eliminate the need for two meetings for one agenda. Chairperson Heavilin referred to the public hearing procedures that she was furnished by the previous Chair. The procedures for public hearings are: Staff would present the case along with its recommendation. The applicant would have five minutes to present his or her case or make a brief presentation. Members of the public wishing to speak on a specific agenda item would have three minutes. Chairperson Heavilin did not think that an applicant was limited to five minutes, but she was not opposed to initiating this procedure. She noted staff was requested to cut down on their presentations since members were provided with the material prior to the meetings. Chairperson Heavilin concurred with Vice Chair Tillman that the time applicants are allowed to speak needs to be controlled. Mr. Hutchinson recommended the applicants be apprised of this procedure prior to the process. Chairperson Heavilin asked the Attorney if they could limit an applicant to five minutes. Attorney Spillias requested he be given an opportunity to research this. The limitation of three minutes for public comment is standard. Since the applicant is making a presentation and is asking the Board to make a decision, the applicant, therefore, is entitled to a certain minimum level of due process. He is not aware of any jurisdictions that limit applicants to this extent. He will bring a recommendation back to the Board. Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Chairperson Heavilin noted the procedures she cited state if there was opposition, the applicant would be allowed three minutes for rebuttal. Attorney Spillias felt the rebuttal could be limited because the applicant has already made their case. Mr. DeMarco felt the Chairperson should try to control some of the time people speak. He noted that the previous Chair allowed people to speak way too long. He noted at the prior meeting, people were kept waiting for hours and then did not get an opportunity to speak because the meeting was continued to another date. Ms. Horenburger noted it could be requested when several people are present to speak on the same item, they be requested not to repeat the same issues or to designate a spokesperson. She also thought the agenda should be restructured so that the public could speak first. Chairperson Heavilin asked members if they would like to change the order of the public items and to place them before the Consent Agenda. She noted at the last meeting over one and one-half hours were spent on consent items. Attorney Spillias recommended leaving the consent items on the agenda where they now appear, but the items pulled could be addressed after the public hearing items. There could be an area in the agenda designed for "pulled consent items." Chairperson Heavilin recommended that this be added after public hearing. Members agreed to this change in the agenda. Mr. Hutchinson stated it is difficult to know what items would be addressed publicly when the agenda is being prepared. Attorney Spillias pointed out the Board could re- order the agenda at each meeting. Mr. Fenton pointed out at the last meeting it was unusual that discussion of consent agenda items took one and one-half hours. He also felt members were aware the last agenda was very lengthy and the meeting would be a tong meeting. Mr. Myott thought some of the delay at the last meeting was due to lack of communication between Mr. Hutchinson and the Development Department. He noted there was discussion at the retreat regarding Board review and the Planning and Zoning Department comments. Planning and Zoning staff have been presenting their comments to the Boards the same way for a long time. Mr. Hutchinson explained he cannot control the City planning staff. Mr. Myott spoke with Quintus Greene and informed him the Planning and Zoning staff needed to address this. Mr. Myott felt people were held up at the last meeting because of this. He would like the planning staffs of the CRA and the Planning and Zoning to get together so they could bring simplified comments to the meetings. Mr. Myott was not recommending that the procedures be changed since the Planning and Zoning staff are professionals and do a great job. 12 Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 Mr. Hutchinson felt the CRA having its own Planner will be of great assistance and the CRA design guidelines and updated plan would cover a lot of the issues being discussed. Ms. Brooks reported she spoke with Eric Johnson after the last meeting and she felt the way to limit the time developers speak is to provide them with the criteria. It is important for the development community to know what is expected of them. She will be meeting with developers at the pre-development meetings with City staff. She also has mentioned forming a design committee to provide input and make comments before the items come before the Board. She felt it was important these issues be addressed before the items ever get to the Board level. Mr. Fenton noted there is a big turnover of CRA staff and he would like to hire an outside human relations firm to do exit interviews. He would like to cut down on the turnover of staff. Mr. Hutchinson pointed out the high turnover has been only with the secretary position. Ms. Horenburger also recommended looking at the pay structure to make sure they get the best person and to perhaps look at the pay structure for the entire staff. Chairperson Heavilin said this was going to be one of the duties for the Assistant Director. Mr. Fenton will be addressing this again after the applications for the Assistant Director's position are received. Mr. Hutchinson said they had a human resource firm come in awhile back and they did not do a good job. Staff ended up completing their work. Mr. Hutchinson stated the CRA has good skilled position staff and the secretaries get worn out fast. He recommended it might be necessary to have an additional secretary. Chairperson Heavilin recommended having a receptionist plus a secretary. XlI. Legal Attorney Spillias reported the Board authorized Legal to prepare a contract for the funding and demolition for Boynton Terrace. He spoke with Quintus Greene, who would like to walk a contract through the City Commission meeting on April 5th. Mr. Greene asked Attorney Spillias if a final document would be ready that he could take to the City Commission. Attorney Spillias could have a final document ready for him to take to the City Commission, but after it is reviewed by the Commission, it would have to come back to the Board for approval. Xlll. Other Items None XIV. Future Agenda Items Consideration of Interlocal Agreement with the City of Boynton Beach for the Boynton Beach Boulevard Extension and Promenade (April) ]3 Meeting Minutes Continued Meeting of the Community Redevelopment Agency's March 17, 2005 Meeting Boynton Beach, Florida March 23, 2005 A. Consideration of Interlocal Agreement for the MLK Phase 1 Project (April) B. Consideration of Interlocal Agreement for the Events and Festivals (April) D. Consideration of Addition of Two Police Officers and One Patrol Car (April) Mr. Hutchinson reported that the Arts Commission wants to hold a workshop with the CRA and staff will be contacting members for a date for this purpose. Chairperson Heavilin would like to have a workshop on the design guidelines before the workshop with the Arts Commission. XlV. Future Project Preview A. Gulfstream Lumberyard Site Plan Proposal XV. Adjournment There being no further business, the meeting properly adjourned at 8:15 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (March 28, 2005) 14