R05-061
II I
1 RESOLUTION NO. R05-0'"
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, ACCEPTING THE PROPOSAL OF THE
5 W ANTMAN GROUP, INC., IN THE AMOUNT OF
6 $158,575.00 TO PROVIDE ENGINEERING AND DESIGN
7 SERVICES FOR THE DESIGN, PERMITTING,
8 BIDDING AND SERVICES THROUGHOUT
9 CONSTRUCTION PHASES FOR THE DEVELOPMENT
10 OF JAYCEE PARK; AND PROVIDING AN EFFECTIVE
11 DATE.
12
13
14 WHEREAS, Jaycee Park was acquired from the Florida Inland Navigation District
15 (FIND) in 2004 with the intent of creating a passive park on the Intracoastal Waterway; and
16 WHEREAS, the task order was negotiated using the General Consulting and
17 Engineering Services Contract (RFQ #065-2821-03/CJD), which was approved by the
18 Commission on November 18,2003; and
19 WHEREAS, the City Commission of the City of Boynton Beach upon
20 recommendation of staff, deems it to be in the best interest of the citizens of the City of
21 Boynton Beach to accept the proposal of the Wantman Group, Inc., dated March 11,2005 in
22 the amount of$158,575.00.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28 Section 2. The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and accept the proposal of the Wantman Group, Inc., in the amount of
S:ICAIRESOlAgreementslTask . Change OrderslWantman Group - Jaycee Park.doc
II
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1 $158,575.00, for engineering and design services for the design, permitting, bidding and
2 services throughout construction phases for the development of Jaycee Park pursuant to the
3 terms and conditions of the General Consulting and Engineering Services Contract (RFQ
4 #065-2821-03/CJD) approved by the City Commission on November 18,2003.
5 Section 3. This Resolution shall become effective immediately upon passage.
6 PASSED AND ADOPTED this ~ day of April, 2005.
7
8 CITY OF BOYNTON BEACH, FLORIDA
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25 ATTEST:
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S:ICAIRESOlAgreementslTask - Change Orders\Wantman Group - Jaycee Park,doc
(Ii ~~~~:+~u~~~~g~p~~c. Ros-obl
March 11,2005
Ms. Jody Rivers
Parks Superintendent
Recreation & Parks Department
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425-0310
RE: JA YCEE PARK, FEDERAL HIGHWAY IN BOYNTON BEACH
ENGINEERING SERVICES PROPOSAL
Dear Ms. Rivers:
Wantman Group, Inc. (WGI) is pleased to provide this proposal for professional engineering,
surveying and architectural services on the referenced project. This proposal is based on the
Conceptual Plan dated August 20,2004. The proposed program includes: one restroom/picnic
shelter building, two kiosk/picnic shelters, approximately 300 linear feet of boardwalk and 5
boat docks, asphalt pedestrian path, parking area for 18 vehicles, playground area, an open
playfield, site lighting and miscellaneous benches, picnic tables, bike racks and trash
receptacles.
WGI will provide the civil, environmental and surveying services. Our design team will
include the following design firms:
· Stephen Boruff, AlA Architects & Planners, Inc. will provide architectural and building
structural services.
· Bridge Design Associates, Inc. will provide dock and boardwalk structural services.
· Smith Engineering Consultants, Inc. will provide electrical engineering services.
· Tierra, Inc. will provide geotechnical engineering services.
Our scope of services and corresponding fees are as follows:
PRELIMINARY PHASE
1. Initial site investigation.
2. Attend one (1) design intent kick -off meeting with the City and other professionals for
initial project coordination and development of a shared vision for the project.
3. Research existing water, sewer and electric utilities to service the project.
4. Meetings and/or contacts with the permitting agencies to discuss the proposed
improvements to this existing park.
2035 Vista Parkway -:. Suite 100':' West Palm Beach, Florida 33411
561.687.2220 .:. Fax: 561.687.1110 .:. www.wantmangroup.com .:. wgi@wantmangroup.com
Ms. Jody Rivers
March 11,2005
Page 2
SURVEYING PHASE
1. Boundary Survey. The City is to provide a title commitment on which the boundary
survey is to be based.
2. Topographic Survey. Topography survey to include Federal Highway to 100' past
north and south property lines and to the median of roadway.
3. Tree Survey.
4. Mean High Water Survey.
5. Seagrass Survey.
DESIGN PHASE
The WGI team will prepare construction plans and specifications suitable for bidding,
permitting and construction and, would assist in preparing addendums and responds to
questions during the bidding process. Phase submittals will be made at conceptual/schematic
(30%), preliminary/design development (60%), pre-final (95%) and final construction
documents (100%). An Opinion of Cost will be prepared for all phase submittals.
WGI's Project Manager and representatives of our subconsultant team will attend one (1)
design review meeting with City staff. WGI's Project Manager will attend other meetings with
City staff to obtain phase submittal comments. The following design services are including in
our proposal:
1. CIVIL/SITE
A. Design of the on-site paving, grading, drainage and, water and sanitary sewer
services for the proposed park facilities. It is anticipated that this effort will
encompass an area of approximately 5.5 acres.
B. One sanitary sewer package lift station design for the restroom building is included
in this proposal.
C. Design the Storm Water Management System with an outfall connection to the
proposed on-site mitigation area being design by others. Positive outfall is not
included.
D. Attend one (1) City Technical Review Committee (TRC) meeting.
2. ARCHITECTURAL
A. Design one (1) restroom/picnic shelter building
B. Design of two (2) kiosk/picnic shelters.
C. Selection of miscellaneous benches, picnic tables, bike racks and trash receptacles.
3. ENVIRONMENTAL
A. Coordination with proposed/existing mitigation area being designed, permitted and
constructed by others.
B. Seagrass Survey for an area 300' from the existing shoreline. This survey will
include description and location of each seagrass sufficient to satisfy Florida
Department of Environmental Protection (FDEP) permitting requirements.
IIi Wantman Group, Inc.
Engineering + SlX\Ieytng + MoppIng
Ms. Jody Rivers
March 11, 2005
Page 3
C. Review design of park site and dock facilities to ensure compatibility with FDEP,
South Florida Water Management District (SFWMD), U.S. Army Corps of
Engineers (COE), U.S. Fish and Wildlife Service (FWS), National Marine Fisheries
Service (NFFS) and the Florida Fish and Wildlife Conservation Commission
(FFWCC) permitting requirements.
D. Because of the proposed dock construction associated with the project, WGI will
coordinate with the FWS and the FFWCC with respect to manatees. WGI will also
coordinate with the NMFS to pursue compliance with requirements for essential
fish habitat (based on 1996 amendments to the Magnuson-Stevens Fishery
Conservation and Management Act).
E. Design a Storm Water Pollution Protection Plan and submit it to the FDEP for a
National Pollution Discharge Elimination Systems (NPDES) permit.
4. STRUCTURAL
A. Design of approximately 300 linear feet of boardwalk and 5 boat docks.
5. ELECTRICAL
A. Parking lot lighting design in accordance with industry standards and local codes.
B. Other site lighting design including entry sign, pathway, combined restroom/picnic
shelter and two (2) combined kiosk/picnic shelters.
C. Site electrical power distribution to serve the above lighting installations and a
package lift station at the combined restroom/picnic shelter.
6. GEOTECHNICAL
A. Drill three (3) Standard Penetration Test borings to a depth of 20 feet below
existing grade to explore the subsurface conditions within the restroom and shelter
buildings.
B. Drill two (2) SPT borings to a depth of 60 feet below existing grade to explore the
subsurface condition within the proposed boardwalklboat docks.
C. Laboratory testing will be performed on selected samples.
D. A report will be issued that contains recommendations for foundation design and
other construction considerations.
PERMITTING PHASE
1. WGI will obtain permits from the necessary agencies related to our work. It is
anticipated that these agencies are as follows:
0 Florida Department of Transportation (FDOT) - Drainage Connection.
0 City of Boynton Beach - Utilities (Water and Sanitary Sewer Connections).
0 Palm Beach County - Health Department.
0 City of Boynton Beach - Fire Marshall.
0 SFWMD, FDEP and COE - Joint Environmental Resource Permit (ERP). The
Water Use Permit, if required, will be prepared and submitted by the others.
0 FWS, NMFS AND FFWCC.
0 FDEP - National Pollution Discharge Elimination Systems (NPDES).
0 City of Boynton Beach - Building Permit.
2. All permit fees will be paid by the City of Boynton Beach.
IIi Wantman Group, Inc.
Engineering + SUnieying + Mapping
Ms. Jody Rivers
March 11, 2005
Page 4
BIDDING PHASE
1. WGI will assist the City of Boynton Beach with the bidding phase.
2. The City will advertise and administer the bidding process
3. WGI will attend a pre-bid meeting.
4. WGI will address all contractor requests for information (RFI) and will assist in issuing
addendums during the bidding process.
5. The City will prepare all frontend documents and WGI will prepare all technical
specification sections for the bid package.
6. WGI will assist the City in evaluating the bids received.
CONSTRUCTION PHASE
1. Attend one pre-construction meeting.
2. Review shop drawings.
3. Field observations during construction will be provided as necessary to insure work is
completed in substantial accordance with our design.
4. Review Pay Applications.
5. Review "Record Drawings" prepared by the contractor.
6. Lamp storm water drainage system.
7. Attend pre-final and final walk-through with regulatory agencies.
8. Prepare final certification package for approval and releases.
9. Construction services will not exceed eight months. Time required above that stated
herein will be at our hourly rates.
BASIS OF THIS PROPOSAL
This proposal is based on the following:
1. An electronic AutoCAD file containing the approved site plan will be provided by the
City of Boynton Beach.
2. The project will be designed and permitted together. However, two separate sets of
construction documents will be prepared since the boardwalk and docks may be funded
in a separate year and hence constructed under a separate construction contract.
3. The existing curb cut on Federal Highway will continue to be utilized for ingress/egress
for this park. No driveway connection permit or improvements to Federal Highway are
anticipated.
4. The City of Boynton Beach will provide all landscape and irrigation services.
5. A Water Use Permit application with the SFWMD will be prepared and submitted by
others.
6. The proposed mitigation area and hydrologic connections including mitigation/native
vegetation, upland/wetland buffer area, wetland monitoring transect and photo station
to be designed and permitted by others.
7. City to prepare, submit and administer any grants.
IIi Wantman Group, Inc.
Engineering + SUnieying + MappIng
Ms. Jody Rivers
March 11,2005
Page 5
8. An existing 6" watermain is located inside the existing sidewalk on the east side of
Federal Highway and a force main is approximately 7 ft east of the sidewalk on the east
side of Federal Highway. Gravity sanitary sewer is not available to serve this site and
therefore a small lift station will be required to serve the restroom facility.
9. Proposal does not include development of educational information/display within kiosk
or the entrance sign.
10. Platting services are not required.
11. No utility designates or "soft dig" of existing utilities are included.
12. Boardwalk/dock lighting/electrical is not included.
13. This proposal does not include the design or permitting for deepwater docks,
navigational channels or boat ramps.
14. No off-site design services are included in this contract for: Roadway improvements to
Federal Highway, wastewater disposal and water supply systems.
15. Services not included are the following: Landscaping Architectural, Irrigation Design,
Title Search and Traffic Engineering Services.
16. Coordination with Southern Bell, Florida Public Utilities and CA TV is the
responsibility of the client. We will provide the necessary drawings to these utilities.
FEES
Our fees for the proposed scope of services are as follows:
PRELIMINARY PHASE: $ 9,275.00
1. CIVIL/SITE: $ 4,150.00
2. ARCHITECTURAL: $ 1,925.00
3. ENVIRONMENTAL: $ 1,000.00
4. STRUCTURAL: $ 1,100.00
5. ELECTRICAL: $ 1,100.00
SURVEYING PHASE: $15,600.00
1. BOUNDARY SURVEY: $ 3,000.00
2. TOPOGRAPHIC SURVEY: $ 2,500.00
3. TREE SURVEY: $ 1,500.00
4. MEAN HIGH WATER SURVEY: $ 3,600.00
5. SEAGRASS SURVEY: $ 5,000.00
DESIGN PHASE: $64,350.00
1. CIVIL/SITE: $18,050.00
2. ARCHITECTURAL: $ 4,400.00
3. ENVIRONMENT AL: $ 3,900.00
4. STRUCTURAL: $16,500.00
5. ELECTRICAL: $ 4,400.00
6. GEOTECHNICAL: $10,500.00
7. MATERIAL TESTING (BUDGET): $ 6,600.00
IIi Wantman Group, Inc.
Engineering + SUrveyIng .,. Mopping
Ms. Jody Rivers
March 11,2005
Page 6
PERMITTING PHASE: $22,100.00
1. CIVIL/SITE: $ 7,150.00
2. ARCHITECTURAL: $ 550.00
3. ENVIRONMENTAL: $14,400.00
BIDDING PHASE: $ 2,000.00
1. FIRST CONTRACT: $ 1,000.00
2. SECOND CONTRACT: $ 1,000.00
CONSTRUCTION PHASE (FIRST CONTRACT): $19,950.00
1. CIVIL/SITE: $15,650.00
2. ARCHITECTURAL: $ 1,100.00
3. ENVIRONMENTAL: $ 1,000.00
4. ELECTRICAL: $ 2,200.00
CONSTRUCTION PHASE (SECOND CONTRACT): $25,300.00
1. CIVIL/SITE: $ 1,500.00
2. ENVIRONMENTAL: $ 4,000.00
3. STRUCTURAL: $19,800.00
TOT AL FEE ALL SERVICES (LUMP SUM): $158,575.00
These fees include standard governmental coordination, permitting, design, field observations
and certifications. Additional services requested by the client will be provided in accordance
with the attached hourly rate schedule.
Services will be invoiced monthly as work progresses. Failure of the client to pay an invoice
or respond to the engineer within 30 days will permit the engineer to stop all work on this
contract.
We appreciate the opportunity to be of service and look forward to the successful completion
of this assignment. Upon acceptance of this proposal along with the attached "Contract
Provisions" and "Rate Schedule" please sign one copy and return to this office.
The terms and conditions of the General Consulting and Engineering Services Contract (RFQ
#065-2821-03/CJD), which was approved by the Commission on November 18, 2003 governs
all of Want man Group's responsibilities and obligations as provided in this letter/task order.
Respectfully submitted,
W ANT MAN GROUP, INC.
L/¿f'~
David K. Brobst, P .E.
Vice President
M:\Proposals\MUNICIPAL PROPOSALS\City of Boynton BeachVaycee Park\03 Rivers Con,doc
IIi Wantman Group, Inc.
Engineering + SUrveyIng + MoppJng
Ms. Jody Rivers
March 11,2005
Page 7
WANTMAN GROUP, INC.
(HEREAFTER REFERRED TO AS CONSULTANT)
CONTRACT PROVISIONS
I, PERFORMANCE: This project is to be performed in accordance with appropriate regulations and generally accepted
Professional Engineering and/or Land Surveying practices in effect at the time the services are rendered and, that no other warranties,
express or implied are included in this contract.
2, INVOICES: Invoices for all services and reimbursable expenses shall be issued monthly reflecting services performed during the
period, Payment shall be due on the date each invoice is received and shall be deemed delinquent 45 days after issuance. Outstanding
invoices delinquent beyond the 45-day period shall accrue interest on the balance due at a rate of 18% per annum. Should collection
become necessary on any outstanding accounts, then all appropriate costs including reasonable attorney's fees shall be charged in
addition to moneys due plus interest. Outstanding invoices delinquent beyond 45 days, may, at the CONSULTANT'S election be
deemed a notice to stop performance under this contract until such invoices are paid. Payment in full shall be made at or before
delivery to the CLIENT of any reports, plans or record drawings certification prepared under this contract.
3, REIMBURSABLE: Direct costs including without limitation, prints, copies, long distance phone cal1s, mileage, etc., are not
included in the above fees but shall be billed as Reimbursable Expenses.
4, COST ESTIMATES: THE CLIENT hereby acknowledges that CONSULTANT cannot warrant that estimates of probable
construction or operating costs provided by CONSULTANT will not vary from actual costs incurred by the CLIENT.
5. LIMIT OF LIABILITY: The limit of liability of the CONSULTANT to the CLIENT for any cause or combination of causes
shall be, in total amount, limited to the fees paid under this agreement or $100,000, whichever is greater.
6, CONSTRUCTION SERVICES: If under this Agreement, professional services are provided during the construction phase of the
project, CONSULTANT shall not be responsible for or have control over means, methods, techniques, sequences, or procedures, or
for safety precautions and programs in connection with the Work; nor shall CONSULTANT be responsible for the CONTRACTOR'S
failure to carry out the work in accordance with the Contract Documents.
All fees for services are based on a one-time performance only, Additional services and/or changes in service whether field or office
shall be performed only after authorization by CLIENT or his agent. Fees for changes and/or additional services are not included in
this agreement and shall be invoiced at the hourly rates quoted on the current fee schedule. This agreement is based on the site being
sufficiently cleared of all underbrush prior to construction layout. Any services needed for clearing shall be performed at the specified
hourly rate.
7, DOCUMENTS: All original work shall be the property of the CONSULTANT. The CLIENT, at his request, will be furnished
with reproducible copies of any and all work including CADD files. All documents furnished by the CONSULTANT are instruments
of this service. They are not intended to be suitable for reuse on extensions of this project or any other project. Any reuse without
specific written approval by the CONSULTANT shall be at the sole risk of the user and without liability or legal exposure to the
CONSULTANT.
8. HAZARDOUS MATERIAL: It is understood and agreed that in seeking the professional services of the CONSULTANT under
this Agreement, the CLIENT does not request the CONSULTANT to undertake any obligations for the CLIENT'S benefit involving
or related in any manner to hazardous substances. Therefore, the CLIENT agrees to hold harmless, indemnify and defend the
CONSULTANT from and against any and all claims, losses, damages, liability and costs arising out of or in any way connected with
the presence, discharge, release or escape of contaminants or hazardous substance of any kind. or environmental liability of any
nature, in any manner related to service performed by the CONSULTANT under this Agreement.
9. EXCLUSIONS: The fees reflected in this contract do not include the following items: A-Testing, B-Permit Fees, C-Plan
Reproduction, D-Any service not reflected in the contract.
10. TERMINATION: This agreement may be terminated by either party upon seven (7) days written notice; in the event, of
substantial failure by the other party to perform in accordance with the terms herein through no fault of the terminating party. In the
event of any termination, the CONSULTANT will be paid for all services rendered.
II. SUCCESSORS AND ASSIGNS: Neither the CLIENT nor CONSULTANT shall assign, sublet or transfer any rights under or
interest in this agreement without the written consent of the other, Nothing herein shall be construed to give any rights or benefits
hereunder to anyone to other than the CLIENT or CONS UL T ANT. Á
Initial
IIi Wantman Group, Inc.
Engineering + SurveyIng + Mapping
Ms. Jody Rivers
March 11, 2005
Page 8
W ANTMAN GROUP, INC
FEE SCHEDULE
EFFECTIVE DATE - JANUARY 2005
HOURL Y RATE
Principal Engineer $210.00
Expert Witness $250.00
Project Manager $150.00
Senior Professional Engineer $130.00
Professional Engineer $110.00
Principal Surveyor $180.00
Professional Surveyor $125.00
Environmental Scientist $100.00
Field Engineer $ 90.00
Engineering/Surveying Computer Technician $ 75.00
2 Man Field Crew $110.00
3 Man Field Crew $140.00
Administrative Assistant $ 60.00
Global Positioning System (GPS) per receiver $ 35.00
All Terrain Vehicle $ 5.00
Field Supplies per hour $ 10.00
Blueprints $ 0.50/sq. ft.
Photo Mylars - each $110.00
Mylars $ 5.00/sq. ft.
Copies - each $ 0.30
Computer Plotting - each $ 25.00
Other Expenses Cost Plus 10% iQ
Initial
M: IConlraclslConlracl Provisions & Fee Schedu/e2005,doc
IIi Wantman Group, Inc.
Engineering + SUlVeyfng + MoppJng