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Minutes 04-28-05MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN THE COMMISSION CHAMBERS BOYNTON BEACH, FLORIDA ON THURSDAY, APRIL 28, 2005 AT 7:00 P.M. Present Stephen Waldman, Chair Evelyn Geathers Hattie Miller Lawrence Rubin Lawrence Siegel Willie Pearl Wilson Darcy LaFountain, Alternate Danielle Bonczyk, Student, Regular Voting Member Alyssa Ewing, Student, Regular Voting Member Sherri Claude, Board Liaison Absent Mary Norera, Vice Chair Laura Woozley, Student, Regular Non-Voting Member Call to Order Chair Waldman called the meeting to order at 7:01 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Chair Waldman led the Board in the Pledge of Allegiance to the Flag after which there was a moment of silent reflection. Chair Waldman welcomed everyone present, and gave a special welcome to the new members. The members of the Board introduced themselves. Approval of Minutes of February 24, 2005 Motion Mr. Siegel moved to approve the minutes. carried unanimously. Mr. Rubin seconded the motion that Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 28, 2005 IV. Approval of Agenda Ms. Miller moved to accept the agenda. Mr. Rubin seconded the motion that carried unanimously. V. Announcements/Presentations/Correspondence None Mr. Siegel inquired what Ms. Claude's role as liaison entailed. Ms. Claude stated that preparing the agenda, administrative duties and coordinating events, were some of her responsibilities. Her telephone number is 742-6224, should anyone on the Board need to contact her. Chair Waldman commended Ms. Claude on her excellent work, and said they will miss her daughter who is graduating this year and has gone off the Board. Public Audience Chair Waldman welcomed the public audience, and encouraged everyone to speak. VII. Old Business A. Teen Center - Survey Chair Waldman informed the new members of the Board, they were contemplating opening a teen center in Boynton Beach. One of the major problems was getting input from students, because they need to prove that it is necessary for the children of the community. It was decided to send out a survey on a random basis, to schools inside and outside the corporate confines of the City. They were thinking about sending out the survey the end of this year or early next year. They are hoping to use the "scantron" system to prepare and tabulate the survey. Chair Waldman asked the members on the Board if they were satisfied with the survey with regard to the questions they wanted to ask and the information they hoped to gather. Mr. Siegel thought they should add some more choices to the questions on the survey. He pointed out one of the issues with teen centers is transportation, so he thought they should include a question in the survey about transportation to the teen center. 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 28, 2005 Ms. Ewing suggested sending out the survey around the end of the year because April and IVlay is exam time for students. Chair Waldman thought the way the survey was structured would be difficult to use the "scantron" method, but if all the members were willing to pitch in they could divide it and do it amongst themselves. After the survey is completed, the next step would be to figure out if there is a need for a teen center and then discuss the ways it could be accomplished. He agreed the survey should be available online, in case students missed the opportunity to fill it out in school. Between now and the beginning of next school year, they should take the final draft of the survey to the principals of the schools. There was discussion about admission costs to the teen center, and Chair Waldman felt there may be a small fee for the cost of ID cards. IVlr. Siegel thought when they reached that point; they could approach the Children's Services Counsel who may be able to sponsor the cost of the ]:D cards. Chair Waldman pointed out there was no information about location on the survey, but they have considered Congress Middle School, which has room for a skate park. it was general consensus not to include a question about location on the survey. IVlr. Siegel said his email address is sageinstitute@earthlink, net should anyone have any suggestions or input for the survey, and he will include them with his suggestions and send them to IVls. Claude. Chair Waldman reported he would try to contact some of the representatives from Delray Beach, and hopefully get some input from them. This way the Board could avoid some of the mistakes made and move forward with the project. Volunteer Project/Adopt-A-Spot Program (3uly 9 and October 8) IVls. Claude explained the Adopt-A-Spot Program to the new members. Chair Waldman stated the next clean up is scheduled for July 9, 2005 around 9 a.m. This project also accumulates volunteer hours, and Iris. Claude stated it originally started as a volunteer opportunity for community members. C. Youth Volunteer Bank Ms. Claude reported the annual banquet is scheduled for Saturday, May 21, 2005 at 6:00 p.m. It will be held at the Civic Center. This year 41 students turned in volunteer hours. Since 1998, there were 482 volunteers who turned in over 38,000 volunteer hours. She also mentioned that door prizes are given at the banquet, and asked if anyone is able to acquire gift certificates for these prizes, Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 28, 2005 to let her know at least 2 weeks prior to the banquet, so she can included them in the list of sponsors. D. Bob Borovy Award Chair Waldman explained to new members that Bob Borovy was a former Vice Chairman of the Board. He made major contributions to the community, and the Board created an award in his honor for the graduating senior who made the greatest volunteer contributions. The award was modified to be the graduating senior who lived within the corporate city confines, and became a cash award, plus have their name on a plaque located in the City Hall. Ms. Claude stated there are currently eight applications from students this year. E. Tennis Carnival Chair Waldman said there was a tennis carnival held at Hunters Run. There were 31 children who participated in fun and games and learned about tennis from the tennis professionals there, lVir. Waldman wanted a plaque done for Hunters Run, to be presented at the banquet. He also thought there should be a plaque done for the tennis professional who took the time to interact with the children and certificates for Phyllis Stern and the lady who assisted her. IVlr. Waldman also mentioned Vice Chair IVlorera did a wonderful job assisting lVls. Stern with putting together the tennis carnival. F. Bowling Tournament (3uly 24 ~ AMF Lanes) Chair Waldman stated this was a youth/adult-bowling tournament scheduled for July 24, 2005 at the Boynton Beach AIVlF Lanes, and is publicized in the Funfare! Magazine. There will also be a flier advertising the tournament at the banquet. Trophies are given out at the tournament and the entrance fee is $20.00. Everyone who participates will receive a certificate of participation. The proceeds will go toward the Borovy Award. The tournament commences at 2:00 p.m., but participants are asked to arrive by 1:30 p.m. to register. G. Guest Speakers None Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 28, 200S VIII. New Business A. Elections It was decided to wait until next meeting to do the elections when Vice Chair Morera would be present. IX. Future Meeting Dates The volunteer banquet will be held off May 21, 2005. Future meeting dates are May 26, 2005 and June 23, 2005. X. Adjournment There being no further business to come before the Board, the meeting was duly adjourned at 7:58 p.m. Respectfully submitted Catherine Wharton (Recording Secretary) May 2, 2005 5