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Minutes 06-02-05 MINUTES OF THE EDUCATION ADVISORY BOARD REGULAR MEETING HELD IN THE LIBRARY PROGRAM ROOM, 208 SOUTH SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA, ON THURSDAY, JUNE 2,2005 AT 6:15 P.M. Present: Jean Cairo, Chair Floyd M. Beil, Vice Chair Melinda Mallon Patricia Lashley Marlene Ross Anthony Gaspard, Student Virginia Farace, Board Liaison Absent: Christine Moeller I. Pledge The meeting was called to order at 6:37 p.m. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. III. Minutes: May 5, 2005 The following corrections were made to the minutes: ./ On Page 2, in the first "checkmark" of Section III, Ms. Farace requested that the following language be added: "The Board can adopt and change its own bylaws. The Board cannot change anything that is in the city ordinance that established the Board. However, it can recommend to the City Commission that the ordinance be changed." ./ On Page 3, the Web-site address for the Library's database is www.coala.ora/bovnton ./ On Page 5, the Web-site for the School District is www.palmbeach.k12.fl.us ./ Ms. Lashley requested that her statement on Page 3, under Public Audience, be changed as follows. "Ms. Lashley stated her list contains 15, but some of them do not serve students that reside within the City limits." ./ Ms. Lashley requested that the last sentence on Page 4 be changed as follows: "There were some schools in Boynton Beach which are not in the south area covered by Ms. Shetler, one being Congress Middle School; that is considered central area and is covered by Mr. Montgomery." ./ Under the discussion regarding the Principals' Roundtable, wherever Ms. Moeller's name appears, should be changed to Ms. Mallon. Meeting Minutes Education Advisory Board Boynton Beach, Florida June 2, 2005 ./ The correct spelling of the Principal of Galaxy School is Mr. Sims. The minutes, with the changes, were accepted. IV. Public Audience None V. Chair's Report PFAD Chairperson Cairo reported that the video from the first Principal for a Day has been converted to a VCR tape for viewing; however, it needs to be edited. Vice Chair Beil reported that someone at ITV made the video. Chairperson Cairo requested that they find out the name of the person who made the video so they could contact him to assist with editing the video. The video is one and one-half hours long and she would like to cut it down to approximately six to eight minutes. Ms. Ross works closely with the Production Manager at WXEL and she will ask him if he could assist with the tape. Chairperson Cairo would like to use the tape as a commercial that could be sent out to the business partners being invited to participate in PFAD. By viewing the tape, they would be able to see what the program is about. Chairperson Cairo also thought there should be an introduction to the video explaining what PFAD is. For marketing of the program, Chairperson Cairo thought a three-minute video would suffice. Ms. Ross will determine whether there would be any fees involved for duplicating the tape. She did not anticipate there would be a charge for making the master tape. Chairperson Cairo reported the television station that made the videotape of Mr. Bryant making his presentation at Galaxy School sent her a copy of the tape. Chairperson Cairo stated Mr. Bryant is introducing her to people in his network that he thinks could be candidates for Principal for a Day. She thought it would be a good idea to have the list of the 10 proposals prepared by Mr. Sims provided to the principals at the Roundtable. This could be used as an example for the principals to present to their Principal for a Day. A copy of the letter with the attachment was distributed to members and is on file in the City Clerk's Office. She would like to give the letter and the attachment to the principals at the Roundtable so they could have something to present to their business partner at PFAD informing them what the needs of the school are. Ms. Farace offered to print the letter. She requested that Ms Mallon, who is chairing the Roundtable, distribute the handout to the principals. Chairperson Cairo will also forward the list of her suggestions to Ms. Farace. Ms. Farace inquired if a date for PFAD has been established. Chairperson Cairo has not heard from Ms. Shetler and will e-mail her again for a date. 2 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 2, 2005 Chairperson Cairo brought to the meeting the form letter that members could use to ask people for a contribution. Ms. Moeller had requested this because she would like to start working on this now. Chairperson Cairo will provide copies for everyone. Ms. Farace requested that the Recording Secretary include the letter with the minutes when they are sent out. Chairperson Cairo noted the website for PFAD is http://www.pencil.orQ and is a good resource site. VI. City Liaison's Report No report. VII. Principals' Roundtable June 22, 2005 @ 8 - 10 a.m. Ms. Mallon reported that eight principals have responded that they would be attending the event. The schools that responded are: . Citrus Cove Elementary School- Judith Asbury, Principal . Congress Middle School - Kathy Harris, Principal . Forest Park Elementary School- William Thompson, Principal . Galaxy Elementary - Guam Sims, Principal . Poinciana Elementary School - Karen Whetsell, Principal . South Tech Charter Academy - James Kidd, Principal . Hagen Road Elementary School- Nina Barron, Principal . Boynton Beach Community High School- Kathy Perry, Principal Ms. Carole Shetler, South Area Supervisor, will also be in attendance. Ms. Farace noted it was important that only City schools be invited since these are the schools that the EAB is charged to work with. Chairperson Cairo pointed out that when it was decided to do the Roundtable, the schools that had Principal for a Day would be invited. Ms. Mallon also contacted Crystal Lakes Schools and spoke with Diane Curcio, the Principal of that school. Chairperson Cairo suggested they eliminate schools that are not within the City limits from the PFAD program. Ms. Farace noted the intent was to bring business people and resources together to help City schools. Assisting schools that are not within the City boundaries would be of no benefit to students that reside and attend schools within the City boundaries. Ms. Farace commended the Board members for working hard to find business partners for all schools, but pointed out that the schools in the western community have their own network of support and partners. Chairperson Cairo pointed out that they have already committed the schools to participate in PFAD and it would be too late to change. Ms. Mallon thought that after the 3 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 2, 2005 PFAD is held this year, they could change the criteria for inviting the schools to participate. Ms. Mallon inquired if there would be any City officials attending the Principals' Roundtable. Ms. Farace noted she has not received any response, but the invitations have been sent. Invitations were sent to the Mayor, Vice Mayor, Commissioners and City Manager. Ms. Farace will check with Ms. Costello in the City Manager's Office to determine whether any officials have indicated they would be attending. There will be no SAC chairs attending this year. Chairperson Cairo reported none of the questionnaires have been returned. Ms. Mallon stated she has not received any as well. Ms. Mallon noted the questionnaire that she had did not indicate where to return it. Chairperson Cairo will provide her with a questionnaire that provides a phone number where the Principals can fax back their answers to the questionnaire. Ms. Farace will supply the coffee pot, hot water for tea and the paper goods. Ms. Mallon will bring coffee, milk, sugar and refreshments. Ms. Moeller had offered to bring her daughters to help. Members did not think there would be a need for Ms. Moeller to bring her daughters because the Board members act as hosVhostesses. Ms. Lashley inquired what role other Board members would take at the Roundtable Chairperson Cairo thought that as things came up during the discussion, Board members would be asked to react or could offer to assist the schools in some way. Chairperson Cairo also recommended members acquaint themselves on where the schools are located so they could be informed when discussion ensues about a particular school. Chairperson Cairo thought it might be a good idea to have a map with all the schools on it displayed and Ms. Lashley offered to bring a map. Ms. Lashley also had a list of schools in the south/central area and Ms. Mallon requested a copy. Ms. Farace noted that at the Roundtable a member would explain what the Education Advisory Board is about and what it does and its responsibilities. Chairperson Cairo recommended having a sub-committee meeting to go over the details of the Roundtable. Vice Chair Beil stated he would not be able to attend the meeting, but offered to assist Ms. Mallon. After discussion it was determined to hold a sub-committee meeting on Wednesday, June ath at 9:00 a.m. in the small conference room in the reference area in the Library. Any other member that wished to attend was welcomed to do so. Ms. Farace requested the City Clerk's Office notice the sub-committee meeting. Ms. Mallon inquired if nametags would be used and Chairperson Cairo recommended discussing these issues at the sub-committee meeting. Ms. Farace recommended 4 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 2, 2005 inviting her Administrative Assistant, Karen Abramson, to the meeting so she could be apprised of what her responsibilities would be for the Roundtable. Chairperson Cairo inquired if the charter schools have been contacted and Ms. Mallon responded she contacted four. Ms. Mallon was unable to contact Guided Path Academy and Delray-Boynton Academy. VIII. SAC Reports (in writing if possible) Ms. Farace reported that Boynton Beach High School will have a new Principal. Ms. Farace explained to the new members that they will need to select one of the available schools to serve on the SAC of the school they select. Ms. Farace will remain with the High School; Chairperson Cairo will take Galaxy Elementary; and Vice Chair Beil will stay with Citrus Cove. IX. New Business Ms. Lashley informed the Board of the FDLE website where sexual predators are listed at www.fdle.state.fl.us. The site maintains a list of all individuals required by law to register as sexual offenders and predators in the State. FDLE also provides a toll free number, 1-888-357-7332, for people to obtain information. The site also contains safety tips, as well as other information that people could discuss with their children. Ms. Lashley reported that the fall leadership training conferences begin August 18th. The volunteer and business partnership coordinators for the schools in this area are invited and trained as volunteer coordinators and business partners. Also, sometime in August, updated computer training for the computer tracking system for volunteers will be given. Chairperson Cairo thought that after the Principals' Roundtable, the Board would be in a position to identify the schools that have the most need for assistance that this Board could provide. Chairperson Cairo would like members to consider focusing on a different school each year. Ms. Farace inquired if Ms. Mallon spoke with Dr. Voss, the Principal of Rolling Green School. Ms. Mallon will follow through on this. Next Meetings: After discussion, it was determined to cancel the July meeting. The next regular meeting would take place on August 4,2005. Vice Chair Beil would like to discuss the results of the Principals' Roundtable and the Board's focus for next year. Ms. Farace also noted that PFAD would have to be addressed since it is scheduled for November. 5 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 2, 2005 Chairperson Cairo asked Board members if they had any ideas for a keynote speaker for the PFAD. She thought that Mr. Bryant would be an excellent keynote speaker. And members agreed with this choice. Ms. Farace distributed photos taken at the presentation of the $10,000 check to Galaxy School by Mr. Bryant. x. Adjournment There being no further business, the meeting properly adjourned at 8: 10 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (June 9, 2005) 6