Meeting Backup 07-13-05
Community Relations Board
Regular Monthly Meeting
Wednesday, July 13, 2005
7:00 - 8:00 p.m.
City Hall Commission Chambers
Aqenda
I. Pledge of Allegiance
II. Roll Call - Regular Members and Alternates
III. Recognition of Visitors
IV. June 8th Minutes Approval
V. Agenda Approval
VI. Correspondence and Announcements
VII. Old Business
a) Pride in Boynton Beach
VIII. New Business
a) Discuss CRA Youth Program
IX. Adjournment
NOTE: NO CRB MEETING IN AUGUST, 2005
Next meetina will be Wednesday, September 14th, at the City Hall Commission Chambers
2004/2005
YOUTH INVOLVEMENT GRANT PROGRAM
PROGRAM AGREEMENT
Boynton Beach Community Redevelopment Agency
PROGRAM REGULATIONS
Eligibility Requirements:
1. The Grant Program is available only for Non-Profit
Organizations.
2. The grant for public projects must directly benefit the
community revitalization area of the Boynton Beach Community
Redevelopment Agency (CRA). Note: See Attached CRA Map.
3. The CRA will consider approval of grants for youth focused
groups with a minimum of five (5) youth participants per program
grant. A youth is defined as a minor child up to the age of 18
years.
4. The group or organization, if applicable, must complete the
proposed project within six (6) months from the date of grant
award. Failure to complete the project in a timely manner may
result in the grantee losing the grant. The Board may consider
time extensions.
Boynton Beach COl1YT1unity Redevelopment Agency
Youth Involvement Grant Program Application
Page 1 013
APPLICATION PROCESS
1. An applicant seeking a Grant may secure an application from
the Boynton Beach Community Redevelopment Agency (CRA)
located at 639 E. Ocean Ave., Suite 107, Boynton Beach, FI
33435,561-737-3256. During regular business hours of
Monday - Friday 8:00 AM to 5:00 PM.
2. An original application and eight (8) copies of all materials are
to be returned to the Boynton Beach Community Redevelopment
Agency for review and approval by the CRA Board. Applications
will be considered on a first-come, first served basis.
Applicants must take the necessary steps to ensure that their
submitted application is properly time stamped to document
receipt by the CRA. The applicant will be notified of approval by
return mail
3. Upon approval, appropriate grant program documents will be
prepared in the CRA Attorney's office.
4. Applicant shall obtain, read and understand all aspects of the
Youth Involvement Grant Program Agreement, including Program
Regulations.
5. The Applicant agrees to provide a completed application and
proposed budget (with required copies) two months prior to
the 15th of the month before the CRA Board Meeting for the
CRA's consideration for funding.
Boynton Beach COl1YT1unity Redevelopment Agency
Youth Involvement Grant Program
Page 2 of 3
6. CRA Acknowledgement for Funding: The applicant will
acknowledge the CRA's participation in the Youth Involvement
Grant project. That acknowledgement shall be defined in the
application and approved by the CRA Board prior to funding.
7. Required Accounting: If approved, successful applicants
may receive funding prior to commencement of the Project,
however, at the conclusion of the Project, the grantee must submit
supporting documentation to the CRA Board, which will consist of
project accounting, project analysis summary, media exposure
received, etc. which should correspond to the approved grant
expenditures.
8. CRA Project Material Usage: Grantees shall grant the CRA
the right and use of photos and project materials.
9. No Grantee for Funding: Grantees must complete and
submit an application to be considered for funding. APPLICATION
SUBMITTAL TO THIS PROGRAM IN NO WAY GUARANTEES
CRA FUNDING. FUNDING IS AT11iE SOLE DISCRETION OF
11iE CRA BOARD.
Witness
(Date)
Organization President (Date)
or Responsible Adult
Witness
(Date)
CRA Director
(Date)
Boynton Beach Col1YT1unity Redevelopment Agency
Youth Involvement Grant Program
Page 3 of 3
2004/2005
YOUTH INVOLVEMENT GRANT PROGRAM
APPLICATION FORM
Boynton Beach Community Redevelopment Agency
Maximum Grant Amount is $2,000 Per Fiscal Year
(Please Print or Type Only - Use Additional Sheets If Necessary)
APPLICANT INFORMATION
Name of Applicant:
Address Of
Applicant:
City/State:
Project
Location:
Zip Code:
President/Owner/Agent:
Non-Profit
Status:
Phone # Day:
Fax:
Evening:
E-Mail
Number of Youth
Membership:
Age Range of
Youth:
Description of the Project
Boynton Beach Col1YT1unity Redevelopment Agency
Youth Involvement Grant Program Application
Page 1 of4
PROGRAM GUIDELINES
The following guidelines are intended to inform a potential grant applicant of the extent and
scope of the program. The purpose of the program is to encourage reinvestment into the
community by the youth of Boynton Beach. Moreover, to assist organizations whose
majority members are comprised of young adults to improve public areas and to
encourage collaborative efforts and partnerships between the Boynton Beach CRA, Youth
driven Associations, Citizens and Students of the Boynton Beach area. The program will
halt deterioration, stabilize property values, improve and upgrade appearance of the area
and facilitate and encourage redevelopment activity in the target area.
The following guidelines are applicable to this program:
1. The program is available only for projects located within the Community Revitalization
Areas of the Boynton Beach Community Redevelopment Agency (CRA). Note:
See attached Beautification Grant Area Map.
2. Eligible exterior improvements for this program include: Any property or project site that
has high public visibility. Projects may indude but are not limited to the following:
A. Community Garden,
B. Community Mural,
C. Exterior Painting Projects,
D. Landscaping,
E. Community Clean up and Maintenance Projects,
F. Adopt a Street Projects,
G. Adopt a Park Projects.
3. All work must be in compliance with applicable Boynton Beach Codes if applicable,
and all contractors must be licensed in the City Boynton Beach/Palm Beach County.
If the Applicant(s) instaDs enhanced landscaping and or signage it must be in
accordance with City Ordinance No. 98-43.
4. Maximum Grant Amounts: The CRA will provide a grant for eligible projects up to a
total of one thousand ($1,000) or if matching, up to two thousand ($2,000) of CRA
funds. The uses of grant funds are limited to the purchasing of supplies and cannot be
used for salaries or administrative costs.
5. The Youth Involvement Grant Program may only be used one time in anyone fiscal
year. Properties may re-apply for additional grants in later years. Applicants shall be
limited to one grant per CRA budget year (October 1 st to September 30th).
Boynton Beach Col1YT1unity Redevelopment Agency
Youth Involvement Grant Program
Page 2 of 4
PROJECT INFORMATION
Description of the Project
Attach the following items:
· Project work write-up(s) describing in detail the scope of the project,
· Plans or sketches if applicable,
· Site plan and plant list for landscape projects, if applicable,
· Estimated time line, for completion,
· If a matching grant, evidence of financial ability to pay for the project match (approved
loan, cash aœount, line of credit, etc.),
· A minimum of four (4) 3" x 5" color "before" photos of the project which must include
"public views,"
· Project color chips / material samples and material specifICations if applicable,
· Describe the project's supervision and identify the responsible adult and their
authorization (Note: All minors must have parental consent form signed to participate.
The applicant shall solely be responsible for the safety of participants. Please address
how this will be aœomplished).
· Paragraph detailing the background of your organization
Applicable documents must be attached for the Application to be processed.
By signing this Application, I aOOlowledge that I have received and read a copy of the
Program Agreement, and I understand and agree to com ply with its content.
Witness
(Date)
Organization President (Date)
Witness
(Date)
CRA Director (Date)
Boynton Beach Col1YT1unity Redevelopment Agency
Youth Involvement Grant Program
Page 3 of 4
STATE OF FLORIDA, COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared
produced
, who is personally known to me or
as identification, and acknowledged he/she
executed the foregoing Agreement for the use and purposes mentioned in it and that the
instrument is hislher act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and
County aforesaid on this
day of
,200_.
NOTARY PUBLIC
My Commission Expires:
Boynton Beach Col1YT1unity Redevelopment Agency
Youth Involvement Grant Program
Page 4 of 4