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Minutes 07-28-05 MINUTES OF THE REGULAR MEETING OF THE ADVISORY BOARD ON CHILDREN AND YOUTH HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, JULY 28, 2005 AT 7:00 P.M. Present: Steve Waldman, Chair Sherri Claude, Board Liaison Lawrence Rubin Danielle Bonczyk, Regular Voting Member Alyssa Ewing, Regular Voting Member Christine Hogenkamp, Regular Non-Voting Member Absent: Mary Morera, Vice Chair Evelyn Geathers Hattie Miller Lawrence Siegel Willie Pearl Wilson I. Call to Order Chair Waldman called the meeting to order at 7:04 p.m. II. Pledge of Allegiance to the Flag/Moment of Silent Reflection Ms. Alyssa Ewing led the Pledge of Allegiance to the Flag. A moment of silent reflection followed, with special focus on American troops in harms way. III. Approval of Minutes of June 23, 2005 Motion Mr. Rubin moved to approve the minutes as presented, seconded by Ms. Ewing, and unanimously carried. IV. Approval of Agenda Motion Ms. Bonczyk moved to approve the agenda. The motion was duly seconded and unanimously carried. Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 V. Announcements! Presentations! Correspondence Chair Waldman referred to information about the 2004/2005 Youth Involvement Grant Program Agreement from the CRA, given to him by former board member Phyllis Stern. All members were furnished with copies of this informational packet and a discussion ensued about the program. The students were encouraged to bring word of the program to their respective schools, clubs, churches, and organizations. The consensus was that since the program is limited to non-profit organizations, the board could not actively participate, but could encourage, sponsor, and support organizations interested in doing the work. For the same reason, this program was not one in which the Youth Volunteer Bank could participate, except through their affiliations with non-profit organizations. Chair Waldman commented that the board could be active in the community in many ways and he encouraged the board members to think of projects that could make a difference in the lives of others. Ms. Bonczyk commented that the Youth Volunteer Bank could help the elderly after hurricanes by removing the debris from yards and painting houses. VI. Public Audience Chair Waldman recognized the presence of a visitor. VII. Old Business A. Elections The consensus was to defer this item until a full board was in attendance. B. Teen Center Chair Waldman referred to the visit of a member of the Youth Council in Delray Beach at the board's last meeting. The consensus was to survey the youth in the greater Boynton Beach area to determine whether there was a need for a teen center. The student members thought the survey was a good idea and suggested waiting until the middle of September, since the start of school is such a busy time. The permission of the school principal must be obtained before circulating a survey in the school. If the results of the survey indicate a real desire for a teen center, the board could resume its efforts on that project. 2 Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 Chair Waldman hoped to see a revival of the Youth Council in Boynton Beach. He encouraged the students to contact the Youth Council Secretary, John Morley, to discuss it. Ms. Ewing will talk to Mr. Morley and report to the board at the next meeti ng. C. Adopt-a-Spot Program Ms. Claude commented that no one had attended the July 9, 2005 clean-up activity. The board rescheduled it for September 10 and offered to tell their friends about this opportunity to obtain community service hours. This activity takes place behind Rolling Green Elementary School. D. Youth Volunteer Bank Ms. Claude announced that there were approximately 110 volunteers in the Youth Volunteer Bank Program. Chair Waldman asked that flyers explaining the program be distributed at the same time as the survey about the teen center. E. Bob Borovy Award Ms. Claude stated that the fall issue of the Fun Fare magazine would have a full page devoted to this award. Chair Waldman suggested a letter of thanks be sent to Ms. Mary DeGraffenreidt, the Recreation Supervisor, for her successful solicitation of donations for this program totaling $125.00. Ms. Claude offered to prepare a letter on behalf of the board for Chair Waldman's signature. Profit from the Tennis Carnival would be another source of funds for this award. F. Tennis Carnival The board would like to have more than one Tennis Carnival a year and will discuss having it at the City's Tennis Center under the supervision of the City's Tennis Professional, Bob Howell. Mr. Howell will be at the next meeting of the board and can answer questions about this idea. Having a tennis tournament to raise money for the Bob Borovy Award was another topic of discussion. Mr. Howell might be able to answer questions about the monetary commitment from the board for such an event, what kind of prizes or trophies would be suitable, and similar matters. The consensus was that charging a $25 entrance fee for 30 or 40 entrants would be a serious fundraising opportunity. 3 Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 Ms. Bonczyk has asked her employer for a donation for the Tennis Carnival and will report back to the board. Ms. Hogencamp inquired about advertising for a tournament and Chair Waldman responded the board would produce flyers and have WXEL - TV put it on the Community Calendar. Ms. Hogencamp suggested advertising in the schools also, commenting about the large number of ten-year-old children playing tennis at Poinciana Elementary School. Chair Waldman wanted to do a golf tournament, but thought a tennis tournament might be easier to manage. He asked the board members to bring any fund raising ideas to the board for discussion. G. Bowling Tournament Ms. Claude announced that after expenses, the last bowling tournament had raised about $150.00 for the Bob Borovy Award. Chair Waldman asked Ms. Claude to send a certificate of appreciation to the bowling alley and to Willie McGriff, a friend of Chair Waldman's who helped with scoring during the tournament. H. Guest Speakers No discussion. VIII. New Business A. City Clerk's Procedures The City Clerk sent a letter to all advisory boards outlining the responsibilities and limitations of the Recording Secretaries and their relationship to the boards. A copy of this letter was furnished to each board member. Ms. Claude pointed out that all questions were to be directed to the Board Liaison and not the Recording Secretaries. IX. Future Meeting Dates: August 25, 2005 September 22, 2005 Chair Waldman will not be present at the August 25, 2005 meeting and Vice Chair Morera will serve as Chair. 4 Meeting Minutes Advisory Board on Children & Youth Meeting July 28, 2005 July 28, 2005 Chair Waldman asked Ms. Claude to inquire about areas within the CRA boundaries in need of revitalization and she agreed to do so. Chair Waldman wanted to see the youth actively engaged in meaningful activity. Ms. Claude distributed a letter authorizing solicitations for the Bob Borovy Award and some informational flyers for the use of the board members. One of the flyers had general information about the Advisory Board on Children & Youth and its projects. Copies of the handouts will be mailed with the minutes. x. Adjournment Since there was no further business before the board, the meeting was duly adjourned at 7:37 p.m. Respectfully submitted, ~~C~ ~ 'r Susan Collins Recording Secretary (072905) 5