R05-141
1 RESOLUTION NO. R05-!t!1
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF TASK
5 ORDER NO. U-04-18-2 IN AN AMOUNT NOT TO
6 EXCEED $96,637.00 TO STANLEY CONSULTANTS,
7 FOR SERVICES ASSOCIATED WITH THE
8 DEVELOPMENT OF THE UTILITIES SYSTEM BASE
9 MAP; AND PROVIDING AN EFFECTIVE DATE.
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13 WHEREAS, the Utilities Department currently uses a series of maps and plans to
14 locate and define its underground piping networks; and
15 WHEREAS, the Utilities Department sees the need to complete an electronic base
16 map for its piping network in both an AutoCad and GIS format. The current maps for both
17 formats are incomplete and therefore have a limited usefulness; and
18 WHEREAS, the City Commission of the City of Boynton Beach upon
19 recommendation of staff, deems it to be in the best interest of the citizens of the City of
20 Boynton Beach to authorize execution of Task Order U04-18-2 in an amount not to exceed
21 $96,637.00 to Stanley Consultants.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27
Section 2.
The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize and direct the approval and execution of Task Order U04-18-2 in an amount
29 not to exceed $96,637.00 to Stanley Consultants, for services associated with development of
S:ICAIRESOlAgreementslTask - Change OrderslStanley - Task Order U04-18-2.doc
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the Utilities system base map.
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this t~1; day of September, 2005.
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22 ATTEST:
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CITY OF BOYNTON BEACH, FLORIDA
-'Commissioner
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Commissioner .
S:\CA\RESOlAgreements\Task - Change Orders\Stanley - Task Order U04-18-2.doc
,ems 1i/
TASK ORDER NO. U04-18-2
City of Boynton Beach Utilities Mapping
Stanley Consultants
This task order falls under the Agreement for General Consulting and Engineering Services
between City of Boynton Beach and Stanley Consultants, Inc., Scope D — Ancillary Studies
and Services, dated November 18, 2003.
A. Background
From 1994-1998, the City of Boynton Beach, Florida (CLIENT) purchased aerial
photogrammetry to survey manholes, storm inlets, hydrants and other utility features.
Working from the survey locations and utility as-built maps, City technicians built a
base map layer of City utilities. The utilities base map includes water, storm, and
sanitary sewer utilities. The AutoCAD base maps are composed of individual
AutoCAD dwg files that represent the utilities within one square mile (one section).
There are some utilities base map sections within the City that have not been improved
beyond the surveyed point locations of manholes, storm inlets, and hydrants. The
procedure of adding line size, location, and other features from the as-built drawings
to develop a layer of utility pipes remains to be completed for these sections.
Many new construction developments have occurred since 1994. The Utility
Department assumes ownership of the water, storm, and sanitary utilities upon
completion and acceptance of construction. The developers have provided their plans
to the Utility Department in AutoCAD format, but these plans have not been
incorporated into the utilities base maps.
All changes to the utilities infrastructure have been documented on as-built drawings.
The City maintains a scanned set of the as-built drawings in TIFF format in their
Laser fiche system. These drawings are not currently georeferenced to a coordinate
system.
Objective
The objective of this work is for Stanley Consultants (CONSULTANT) to assist the
City's Utilities Department by bringing their utilities base maps up to date and
positioning them for incorporating future development into the base maps.
B. Scope of Work
This scope of work has four primary components:
1. Develop a Computer Aided Design (CAD) standard for developer submittals;
2. Develop a proposed work flow for updating the base maps;
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 1 of 5
3. Incorporate the new developments into the base maps, complete the utilities
base maps, and convert the base maps into a format that can be readily
converted to GIS (ESRI shapefiles); and
4. Train the Utilities Department CAD Technicians how to incorporate future
developer submittals into the base maps.
Task 1 —Develop CAD Standards
CONSULTANT shall develop an AutoCAD standard for developer submittals. The
standard shall include layer naming, colors, and line weights for water, storm, and
sanitary sewer utilities. Items to be incorporated into the standard include water
mains, water valves, fire hydrants, flow meters, backflow preventers, storm sewers,
storm water intakes (catch basins), outfalls, sanitary sewers, and manholes. The
standard will be developed for up to two release levels of AutoCAD, AutoCAD Map,
and AutoCAD Land Development. Specific release levels shall be determined by the
CLIENT.
CONSULTANT shall develop the AutoCAD standard based on input from the
Utilities Department, available industry standards, and CONSULTANT's own
experience with other clients. CONSULTANT shall submit a draft standard for
CLIENT review, attend one review meeting, incorporate CLIENT comments, and
submit a final standard for use on the remainder of the project.
Deliverables:
The following deliverables will include an AutoCAD profile and any system data
required to support the profile such as plotting, line style and shape files. A written
description of the standard as well as implementation instructions will be included.
CONSULTANT shall submit a preliminary version of the CAD Standard for review
by the CLIENT and will incorporate CLIENT comments prior to the final submittal.
Schedule:
1. Prefinal AutoCAD standard: 30 days following Notice To Proceed (NTP).
2. Final AutoCAD standard: 30 days following receipt of draft review comments.
Task 2—Develop Work Flow
CONSULTANT shall investigate existing base maps, as-builts, and available
developer submittals to develop a proposed work flow for completing the work. A
one day meeting shall be held in the CLIENT's office to interview CLIENT staff and
develop an understanding of their current abilities and software and what software and
procedures are required to meet their needs.
The proposed work flow shall incorporate:
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 2 of 5
1. Completing existing base maps where required,
2. Converting available developer submittals to the final AutoCAD standard and
incorporating in the base maps. Approximately 102 developer submittals have
been identified by CLIENT; and
3. Georeferencing the scanned as-builts.
The preliminary understanding is that the final product will be in AutoCAD Map
format. The format shall allow for conversion to GIS format by City staff. All
sections will be incorporated into an AutoCAD Map supported workspace (no longer
broken into unmanaged separate files for each section).
As part of this task, CONSULTANT shall estimate the work required to carry out the
work flow for the entire service area. CLIENT may elect to have CONSULTANT
perform only a portion of the work based on budget constraints.
Deliverables:
1. Technical Memorandum of the proposed work flow.
2. One(1) flow chart illustrating the proposed work flow.
3. Estimate of hours and fee to complete Task 3.
4. Up to two (2) review meetings with CLIENT staff to review and approve the
proposed work flow.
Schedule:
1. Technical Memorandum, flow chart, and estimate to complete Task 3: 45 days
following NTP.
Task 3—Completion of Base Maps
CONSULTANT shall complete the work flow proposed in Task 2 for the data made
available by CLIENT, up to the funding limit imposed by the Maximum Limiting
Amount.
Deliverables:
1. Updated electronic base maps.
Schedule: Complete work up to Maximum Limiting Amount within 180 days
following work flow approval.
Task 4—Training
CONSULTANT shall provide training for CLIENT staff on how to incorporate future
developer submittals based on the work flow developed during the course of this
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 3 of 5
project. Training shall take the form of 2 days of initial training in CLIENT's office,
followed by up to 6 half-day follow-up sessions for a duration of 6 months.
CONSULTANT shall also be available for phone and email questions by CLIENT
staff for the same 6 month period, not to exceed 50 inquiries.
Deliverables:
1. Initial two day training.
2. Six, half-day follow-up sessions.
3. Fifty (50)phone or email responses.
Schedule: Duration of 6 months following initial training.
Services To Be Provided By CLIENT
1. Access to CLIENT's GIS and CAD data including utilities base maps, scanned as-
builts, and contractor submittals.
2. Access to CLIENT's staff to discuss data needs, work flow, and provide training.
3. Prompt review of draft submittals. Comments shall be returned to CONSULTANT
within 15 days of receipt of draft submittal.
Additional Services
The following Additional Services are not included in Basic Services and are at CLIENT'S
option. These services, if exercised by CLIENT and agreed to by CONSULTANT, shall be
paid for in addition to compensation for Basic Services. CONSULTANT is not authorized to
proceed with performance of any Additional Services unless they are duly authorized, in
writing,by CLIENT.
1. Services to make measured drawings of or to investigate existing conditions or
facilities, or to verify accuracy of drawings or other information furnished by
CLIENT.
2. Scanning or digitizing paper maps for incorporation into the utilities mapping project.
3. Conducting a GIS needs assessment for various City departments. City has expressed
desire to have an integrated standard for contractor submittals that would include
Planning and Zoning,Fire Department, GIS, and other city departments.
4. Converting updated AutoCAD utilities base maps into ESRI GIS format.
5. Updating utilities base maps with additional data beyond the water, storm, and
sanitary sewer utilities. Additional data includes planimetrics, building outlines, trees,
streets, parking lots, back of curb, right-of-way lines, survey monumentation, or
topography (elevation contours).
6. Development of a GIS interface to replace the GISMO system, including internet
based mapping solutions.
7. Building a water, storm, or sanitary system model such as WaterCAD, XP-SWMM,
etc.
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 4 of 5
Compensation
CLIENT shall compensate CONSULTANT according to the manhour estimate attached as
Exhibit 1 and summarized below:
Task 1 —Develop CAD Standards $ 19,227 (lump sum)
Task 2—Develop Work Flow $ 19,515 (lump sum)
Task 3—Completion of Base Maps $ 40,000 (Maximum Limiting Amount)
Task 4—Training $ 17,625 (Maximum Limiting Amount)
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner
City Manager
Dated this day of , 2005
SUBMITTED BY:
STANLEY CONSULTANTS, INC.
Or /
•
By:
Tshaka E. Dennis,P.E.
Vice President
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 5 of 5
•
TASK ORDER NO. U04-18-2
City of Boynton Beach Utilities Mapping
Stanley Consultants
This task order falls under the Agreement for General Consulting and Engineering Services
between City of Boynton Beach and Stanley Consultants, Inc., Scope D — Ancillary Studies
and Services, dated November 18, 2003.
A. Background
From 1994-1998, the City of Boynton Beach, Florida (CLIENT) purchased aerial
photogrammetry to survey manholes, storm inlets, hydrants and other utility features.
Working from the survey locations and utility as-built maps, City technicians built a
base map layer of City utilities. The utilities base map includes water, storm, and
sanitary sewer utilities. The AutoCAD base maps are composed of individual
AutoCAD dwg files that represent the utilities within one square mile (one section).
There are some utilities base map sections within the City that have not been improved
beyond the surveyed point locations of manholes, storm inlets, and hydrants. The
procedure of adding line size, location, and other features from the as-built drawings
to develop a layer of utility pipes remains to be completed for these sections.
Many new construction developments have occurred since 1994. The Utility
Department assumes ownership of the water, storm, and sanitary utilities upon
completion and acceptance of construction. The developers have provided their plans
to the Utility Department in AutoCAD format, but these plans have not been
incorporated into the utilities base maps.
All changes to the utilities infrastructure have been documented on as-built drawings.
The City maintains a scanned set of the as-built drawings in TIFF format in their
Laser fiche system. These drawings are not currently georeferenced to a coordinate
system.
Objective
The objective of this work is for Stanley Consultants (CONSULTANT) to assist the
City's Utilities Department by bringing their utilities base maps up to date and
positioning them for incorporating future development into the base maps.
B. Scope of Work
This scope of work has four primary components:
1. Develop a Computer Aided Design (CAD) standard for developer submittals;
2. Develop a proposed work flow for updating the base maps;
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 1 of 5
3. Incorporate the new developments into the base maps, complete the utilities
base maps, and convert the base maps into a format that can be readily
converted to GIS (ESRI shapefiles); and
4. Train the Utilities Department CAD Technicians how to incorporate future
developer submittals into the base maps.
Task 1 —Develop CAD Standards
CONSULTANT shall develop an AutoCAD standard for developer submittals. The
standard shall include layer naming, colors, and line weights for water, storm, and
sanitary sewer utilities. Items to be incorporated into the standard include water
mains, water valves, fire hydrants, flow meters, backflow preventers, storm sewers,
storm water intakes (catch basins), outfalls, sanitary sewers, and manholes. The
standard will be developed for up to two release levels of AutoCAD, AutoCAD Map,
and AutoCAD Land Development. Specific release levels shall be determined by the
CLIENT.
CONSULTANT shall develop the AutoCAD standard based on input from the
Utilities Department, available industry standards, and CONSULTANT's own
experience with other clients. CONSULTANT shall submit a draft standard for
CLIENT review, attend one review meeting, incorporate CLIENT comments, and
submit a final standard for use on the remainder of the project.
Deliverables:
The following deliverables will include an AutoCAD profile and any system data
required to support the profile such as plotting, line style and shape files. A written
description of the standard as well as implementation instructions will be included.
CONSULTANT shall submit a preliminary version of the CAD Standard for review
by the CLIENT and will incorporate CLIENT comments prior to the final submittal.
Schedule:
1. Prefinal AutoCAD standard: 30 days following Notice To Proceed (NTP).
2. Final AutoCAD standard: 30 days following receipt of draft review comments.
Task 2—Develop Work Flow
CONSULTANT shall investigate existing base maps, as-builts, and available
developer submittals to develop a proposed work flow for completing the work. A
one day meeting shall be held in the CLIENT's office to interview CLIENT staff and
develop an understanding of their current abilities and software and what software and
procedures are required to meet their needs.
The proposed work flow shall incorporate:
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 2 of 5
1. Completing existing base maps where required,
2. Converting available developer submittals to the final AutoCAD standard and
incorporating in the base maps. Approximately 102 developer submittals have
been identified by CLIENT; and
3. Georeferencing the scanned as-builts.
The preliminary understanding is that the final product will be in AutoCAD Map
format. The format shall allow for conversion to GIS format by City staff. All
sections will be incorporated into an AutoCAD Map supported workspace (no longer
broken into unmanaged separate files for each section).
As part of this task, CONSULTANT shall estimate the work required to carry out the
work flow for the entire service area. CLIENT may elect to have CONSULTANT
perform only a portion of the work based on budget constraints.
Deliverables:
1. Technical Memorandum of the proposed work flow.
2. One(1) flow chart illustrating the proposed work flow.
3. Estimate of hours and fee to complete Task 3.
4. Up to two (2) review meetings with CLIENT staff to review and approve the
proposed work flow.
Schedule:
1. Technical Memorandum, flow chart, and estimate to complete Task 3: 45 days
following NTP.
Task 3—Completion of Base Maps
CONSULTANT shall complete the work flow proposed in Task 2 for the data made
available by CLIENT, up to the funding limit imposed by the Maximum Limiting
Amount.
Deliverables:
1. Updated electronic base maps.
Schedule: Complete work up to Maximum Limiting Amount within 180 days
following work flow approval.
Task 4—Training
CONSULTANT shall provide training for CLIENT staff on how to incorporate future
developer submittals based on the work flow developed during the course of this
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 3 of 5
project. Training shall take the form of 2 days of initial training in CLIENT's office,
followed by up to 6 half-day follow-up sessions for a duration of 6 months.
CONSULTANT shall also be available for phone and email questions by CLIENT
staff for the same 6 month period, not to exceed 50 inquiries.
Deliverables:
1. Initial two day training.
2. Six,half-day follow-up sessions.
3. Fifty (50)phone or email responses.
Schedule: Duration of 6 months following initial training.
Services To Be Provided By CLIENT
1. Access to CLIENT's GIS and CAD data including utilities base maps, scanned as-
builts, and contractor submittals.
2. Access to CLIENT's staff to discuss data needs, work flow, and provide training.
3. Prompt review of draft submittals. Comments shall be returned to CONSULTANT
within 15 days of receipt of draft submittal.
Additional Services
The following Additional Services are not included in Basic Services and are at CLIENT'S
option. These services, if exercised by CLIENT and agreed to by CONSULTANT, shall be
paid for in addition to compensation for Basic Services. CONSULTANT is not authorized to
proceed with performance of any Additional Services unless they are duly authorized, in
writing, by CLIENT.
1. Services to make measured drawings of or to investigate existing conditions or
facilities, or to verify accuracy of drawings or other information furnished by
CLIENT.
2. Scanning or digitizing paper maps for incorporation into the utilities mapping project.
3. Conducting a GIS needs assessment for various City departments. City has expressed
desire to have an integrated standard for contractor submittals that would include
Planning and Zoning,Fire Department, GIS, and other city departments.
4. Converting updated AutoCAD utilities base maps into ESRI GIS format.
5. Updating utilities base maps with additional data beyond the water, storm, and
sanitary sewer utilities. Additional data includes planimetrics, building outlines, trees,
streets, parking lots, back of curb, right-of-way lines, survey monumentation, or
topography (elevation contours).
6. Development of a GIS interface to replace the GISMO system, including internet
based mapping solutions.
7. Building a water, storm, or sanitary system model such as WaterCAD, XP-SWMM,
etc.
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 4 of 5
Compensation
CLIENT shall compensate CONSULTANT according to the manhour estimate attached as
Exhibit 1 and summarized below:
Task 1 —Develop CAD Standards $ 19,227 (lump sum)
Task 2—Develop Work Flow $ 19,515 (lump sum)
Task 3—Completion of Base Maps $ 40,000 (Maximum Limiting Amount)
Task 4—Training $ 17,625 (Maximum Limiting Amount)
APPROVED BY:
CITY OF BOYNTON BEACH,FLORIDA
By:
Kurt Bressner
City Manager
Dated this day of , 2005
SUBMITTED BY:
STANLEY CONSULTANTS, INC.
ho/ •
By:
Tshaka E.Dennis,P.E.
Vice President
City of Boynton Beach WO#2-Base Mapping R2 Revised.doc
Page 5 of 5