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Minutes 10-14-05 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA ON FRIDAY, OCTOBER 14,2005 AT 10:00 A.M. Present: Jerry Taylor, Mayor Mack McCray, Vice Mayor Bob Ensler, Commissioner Mike Ferguson Commissioner Kurt Bressner, City Manager Jim Cherof, City Attorney Absent: Carl McKoy, Commissioner I. Call to Order Mayor Taylor called the agenda preview conference meeting to order at 10:00 a.m. I(B) Invocation Mayor Taylor announced that there was no one to offer the Invocation and he asked for voiunteers. Hearing none, Mayor Taylor offered to give the Invocation. 1(0) Agenda Approval Commissioner Ensler requested an item be added to the agenda pertaining to the CRA Director and recent events. Vice Mayor McCray agreed and commented that there was a joint meeting coming up with the CRA and he thought it would be a good idea to invite the auditor to come in before that meeting to explain some things to the Commission. City Manager Bressner confirmed that Vice Mayor McCray wanted this added to the agenda for the joint meeting on the 24th. III(C) Presentations City Manager Bressner advised that Lisa Bright, the Interim CRA Director, requested an opportunity to make a presentation to the City Commission. This would be item #3 under Presentations. Vice Mayor McCray asked for details about that presentation. Lisa Bright, Interim Director of the CRA, stated the board had asked her to prepare a document outlining what had transpired, what their directives were, and their priorities and commitments to the City. This would constitute the content of the presentation. Vice Mayor McCray asked for something in writing before the presentation. He was disenchanted with the CRA and the board, and he wanted to read over it ahead of time. The document will be made available to all the Commissioners during the day on Monday. Commissioner Ferguson said he had a number of questions about this issue also. He asked if it would be appropriate to ask them following this presentation and was advised that it would. Meeting Minutes City Commission Agenda Preview Boynton Beach, Florida October 14, 2005 The consensus of the Commission was that it would like to have the CRA Board Chair or Vice Chair attend the City Commission meeting on October 18 to address the Commission's issues and concerns. Ms. Bright declared that most of the Board was leaving on the afternoon of the 18th to attend the Florida Redevelopment Association's annual meeting in St. Petersburg. City Manager Bressner was attending also and was delaying his departure until after the City Commission meeting. It was hoped that the CRA Board Chair or Vice Chair could delay their departure also for the purpose of addressing the Commission on this very important topic. Ms. Bright confirmed that Vice Mayor McCray's request was for the auditor to attend the joint Commission/CRA Meeting on October 24. Ms. Bright stated they were currently working on the mitigation plan as well as Mr. Hutchinson's consulting agreement and would have them ready at that time. She said she would plan for the CPA to attend the joint meeting to defend the allegations. Vice Mayor McCray corrected Ms. Bright's impression, clarifying it was not a matter of defending the allegations but a matter of addressing the Commission's questions and concerns. The document that was sent to the Commission recently outlining the findings did not explain anything. He felt an injustice had been done to the City and this was why he was going to the CRA office to look at the books. veAl Administrative - Appointments to be Made Mayor Taylor believed that benefits could be realized from combining the Advisory Board on Children & Youth and the Education Advisory Board, since they were closely related in objectives. He asked for the thoughts of the Commission on this. Vice Mayor McCray and Commissioner Ferguson thought it was a good idea to combine these two boards. Commission Ferguson aiso suggested combining the Pension Boards and was advised that this was not possible. City Manager Bressner indicated that Legal was working on an ordinance regarding residency issues and this could be put into the ordinance. He wanted to communicate to the Chairs of the two advisory boards the idea of possibly combining them, so it would not come as a surprise. Mayor Taylor asked to hear from the boards if they had any reasons why they would not want to do this. VI.(B4) Award the "Two-Year Bid for the Purpose of Street Signs, New and Replacement, Sign Accessories and Parts," Bid #058-1412-05/JA, to various vendors on a "lot to lot" basis with an estimated two year expenditure of $25,000 plus an additional $30K per year for the new street sign program. Vice Mayor McCray asked where the signs were being replaced, and Public Works Director Livergood responded, Citywide. Mayor Taylor noted that if a replacement were warranted for the sign on the corner of Seacrest Boulevard and Boynton Beach Bouievard, it should be changed from Sea Crest to Seacrest. VI.(B6) Award "Co-Op Liquid Chlorine and Sodium Hypochlorite, (West Palm Beach is the lead agency), Bid #027-27241-05/JA to Allied Chemical Corporation, which was the only bidder to submit a proposal. The total estimated annual expenditure is $150,000. After discussion, this item was pulled from the agenda to allow Purchasing and Utilities to seek competitive bids or at least a piggyback with another entity. Commissioner Ferguson 2 Meeting Minutes City Commission Agenda Preview Boynton Beach, Florida October 14, 2005 was not comfortable about awarding the business to a sole source. City Manager Bressner will report the results at the next Commission meeting. Vice Mayor McCray wanted to understand the safety features about using these gases also. City Manager Bressner said that liquid chlorine and sodium hypochlorite were much safer than the gaseous chlorines used in the past. He was delighted to see the City moving in this direction, from a process point of view. There was some discussion about whether the South Central Regional Wastewater Treatment and Disposal (SCRWTD) organization also used liquid chlorine and sodium hypochlorite. If so, some economies could possibly be realized through a joint purchasing effort. Commissioner Ensler noted that there would be a meeting with them In the following week. City Manager Bressner will ask Utilities to contact SCRWTD directly. Mayor Taylor announced with regret that Robert Federspiel, attorney with the SCRWTDB, had been involved in a serious automobile accident and was facing major surgery. Mayor Taylor asked that Mr. Federspiel be remembered in prayers. VI(H) Authorize the Police Department to contribute $600 to the American Red Cross for Hurricane Katrina relief efforts. Vice Mayor McCray inquired where the money had come from for this donation. City Manager Bressner offered to amend the face of the agreement to reflect the source of the funding. IX. City Manager's Report A. List of State Funding Requests Vice Mayor McCray commented that there were more things on the List of State Funding Requests originally. City Manager Bressner responded the projects were evaiuated in terms of what needed to be done but also in terms of what was actually ready to go and two projects were deemed ready to go. If the State funds something, they want to see it done within one year. B. City Manager's Evaluation City Manager Bressner stated a question had come up as to whether he would be requesting anything relative to compensation or benefits. As he had done in the past, he wanted to make sure the Commission wanted to continue his contract before asking for any changes. Mayor Taylor asked that any such request for changes in compensation or benefits come back to the Commission no later than the next meeting, to keep on track. City Manager Bressner concurred. Vice Mayor McCray addressed City Manager Bressner saying he had seen the goals and objectives, but did not see anything pertaining to concurrency with the empioyees of the City. City Manager Bressner asked Vice Mayor McCray to clarify this in a discussion after the meeting. If there were something he had to prepare, he wanted to have time to do so. X. Future Agenda Items Mayor Taylor commented that Code required the selection of a Vice Mayor in the second meeting of November and he asked that this be added as a future agenda item. 3 Meeting Minutes City Commission Agenda Preview Boynton Beach, Florida October 14, 2005 Commissioner Ensler asked that an item be added to the future agenda to speak about the children and other people at risk in the City. Commissioner Ferguson asked to revisit the tow contract issue so the tow companies could be paid for tows in the City on a mileage basis. He confirmed that he had been on the prevailing side in the vote. City Manager Bressner said this would be added under Unfinished Business. XIII. Unfinished Business A. Continued Discussion of Landfill Re-Use Feasibility Study Commissioner Ensler asked if Dan Hager, Manager of Golf Operations, would be present at the meeting since this study involved the golf course as a neighbor. Mr. Hager confirmed he would be present. Vice Mayor McCray asked for information about carcinogenics in regard to the study. City Manager Bressner said it was back on the agenda because the Treasure Coast Regional Planning Commission wanted to assess the City's seriousness about the study. The EPA funds these studies and they want to make sure that the beneficiaries of those studies are actually going to do something with the landfills. A subsequent proposal was made to include part of the golf course into the evaluation and Treasure Coast said that was fine if the City couid confirm its position. Then it would go back to them for funding and they would advise the City about whether or not they would fund the study. If Treasure Coast decides they are not going to fund the study, the City Commission would have to address the issue of whether or not it would fund it on its own, which would be in the area of $40K. City Manager Bressner further clarified that the Treasure Coast Planning Commission wanted to know that the City wanted the study to determine whether the landfill couid be used in some other fashion, with no end purpose specified. If this were affirmed, City Manager Bressner felt the item would move forward. Before the upcoming meeting, City Manager Bressner will see that the Commission gets a copy of the permit document regarding this landfill. Commissioner Ensler asked for a formal resolution on this and the Legal Department will prepare one, including the permit as an exhibit to the resolution. Adjournment There being no further business, the agenda preview conference adjourned at 10:28 a.m. 4 Meeting Minutes City Commission Agenda Preview Boynton Beach, Fiorida October 14, 2005 ~ - Ity Clerk ';1' ~;7J't( ~.hf Recording Secretary (101405) ( Commissioner 5 , -~ ) _/ ---