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Minutes 11-01-05 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY, NOVEMBER 1, 2005 IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, AT 7:00 P.M. Present: Jerry Taylor, Mayor Mack McCray, Vice Mayor Bob Ensler, Commissioner Carl McKoy, Commissioner Kurt Bressner, City Manager Jim Cherof, City Attorney Judith A. Pyle, Deputy City Clerk Absent: Mike Ferguson, Commissioner I. OPENINGS: A. Call to Order - Mayor Jerry Taylor B. Invocation by Reverend Rick Riccardi - Police Chaplain C. Pledge of Allegiance to the Flag led by Vice Mayor Mack McCray Mayor Taylor called the meeting to order at 7:01 p.m. In the absence of Police Chaplain Rick Riccardi, the Reverend Dr. Randall Gill of the First Presbyterian Church offered the invocation. Vice Mayor McCray led the Pledge of Allegiance to the Flag. D. Agenda Approval: 1. Additions, Deletions, Corrections None 2. Adoption Motion Vice Mayor McCray moved to approve the agenda. Motion seconded by Commissioner McKoy and unanimously carried. II. OTHER: A. Informational Items by Members of the City Commission Vice Mayor McCray asked who would be providing a status report of the electric power situation throughout the City. Vice Mayor McCray noted a great portion of District 2 does not have electricity, and he felt the situation could become volatile. He is doing his best to keep the residents of District 2 calm that have to live under these conditions. Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mayor Taylor pointed out department heads would be providing their reports under the City Manager's report. Vice Mayor McCray requested the status of the electrical power restoration be addressed since neither he, nor his parents, has had power since Monday when the hurricane struck. He was further concerned all residents were not being treated equally. He would like a report to bring back to the citizens in his district as to what is being done to get power restored. Vice Mayor McCray was very upset and felt that District 2 was being ignored. Mr. Bressner reported FP&L has been progressing to get electricity restored in the City. Last night, he requested the Police Department undertake a community-wide well being check on the entire community to learn what areas still are without power. He received a report from Lt. Harris this morning that is attached to the report he would be presenting to the Commission. Mr. Bressner noted some areas in District 2 have had power restored, including st. John's Missionary Baptist Church, the Public Works facility, and Village Royale on the Greene. The downed concrete poles on Martin Luther King Boulevard are being replaced. There are many pockets throughout the City that do not have electricity. In his discussions with FP&L, he determined the restoration of power depended upon the transmission to those areas and the transformers that feed those areas. The report provided to the Commission has been provided to FP&L to apprise them of specific locations without power. It was not possible for Mr. Bressner to say when a particular area would be receiving power. The City is working with FP&L to make sure they are aware of the City's electrical situation. It is very difficult for residents that have to live without power and there is no concentration of outages in one City district over another. Mr. Bressner reported that Village Royale on the Greene experienced outages since it got power back because additional repairs had to be made. The rain this afternoon made the entire situation worse. He pointed out many City facilities lost power this afternoon because of the heavy rain that included the West Water Treatment Plant. After an electricity update is performed tonight, the results will be furnished to FP&L, and staff will be asked to update the report as soon as possible. Vice Mayor McCray inquired about City employees placing red and yellow stickers on property in his district. He felt the Heart of Boynton was being targeted so that people's property could be taken from them. Mr. Bressner said this was not a fair statement. Vice Mayor McCray said he is only reporting on the telephone calls that he receives. He would also like clarification of why the stickers are being applied to people's property and he felt it could be handled better. Mr. Bressner suggested moving up the hurricane report at this point. Mayor Taylor reported FP&L was very clear on how they restore power in a community, which has all been publicly stated. All this information was broadcast even before the storm hit the City. FP&L restores power to places and property that the community depends upon for their livelihood. After the power is restored to those places, the next areas addressed are the easiest ones to repair. He also explained that getting power back depended upon what grid your house is on. The City cannot dictate to FP&L who should get their power back. 2 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mayor Taylor pointed out they pushed very hard to get the water plants back on power because they were operating on generators and power was not restored at the City's two water plants until a couple of days ago. He pointed out Boynton Beach was probably the only City throughout the County that had water during the hurricane without a "boil water" mandate. The sewers continued to function and the City staff did an excellent job to keep the sewers operational. FP&L is working as fast as it can to restore power. There were trucks outside the Chambers tonight working in the dark and rain to get the power restored. He urged everyone to be patient. FP&L had originally stated power in all areas may not be restored until November 20th, but they are beating their own deadlines in many cases. Mayor Taylor took offense that Vice Mayor McCray continually referred to the people in District 2, because there are people throughout the City without power and no one area is being singled out. Further, Mayor Taylor noted District 2 was the only district in the City where hot meals were provided to the residents at st. John's Missionary Baptist Church. District 2 was the first district to receive water and the blue tarp program is at the Hester Center as well. Mayor Taylor stated District 2 is part of the community. He was further offended by Vice Mayor McCray saying the City did not care about District 2, and he requested that Vice Mayor McCray tell the community what the City is doing to help them. The City cares about every district in the community, and Vice Mayor McCray should tell this to the residents of District 2. Vice Mayor McCray said he did not state the City did not care about the residents of District 2. He wanted to know what he could tell the citizens of District 2 regarding the electric situation. Vice Mayor McCray pointed out the people call him, not the Mayor. Mayor Taylor would like the people to call him and asked Vice Mayor McCray to make this known. Vice Mayor McCray wanted something concrete to report back to the residents tonight regarding what is going on in his district and asked Mr. Bressner to address his request. Mr. Bressner reported that the wood poles on MLK Boulevard are temporary and are necessary to distribute power along the MLK corridor. Commissioner Ensler referred to the tremendous amount of poles that are down throughout the City and inquired if FP&L would replace the wooden poles with concrete poles. Mr. Bressner did not have this information. Commissioner Ensler inquired if the Commission had any authority to request the kind of poles that were placed in the City. Commissioner Ensler requested this be added as a future agenda request. Mayor Taylor was aware FP&L does not replace poles until they break, nor do they perform maintenance. They only do repairs when something breaks or does not work. By doing away with maintenance was a way for FP&L to save money. Departments providing reports were Fire, Police, Public Works, Utilities and Development. >> Fire Department - Chief Bill Bingham Chief Bingham reported the following. Prior to the storm, all necessary preparations were taken. Buildings were secured and extra staff was employed to staff two additional wires-down units. There was an additional advance life support rescue unit and three employees were brought in to staff the emergency shelter at the Boynton Beach High School. 3 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 During the storm, there were sustained winds in excess of 50 mph that lasted for five to six hours when all emergency vehicles were pulled off the street for the safety of the firefighters and paramedics. There was a break in the hurricane when the eye passed over the City. During this time, the 40 calls that were logged in and prioritized in dispatch, staff an opportunity to go out into the community for approximately one hour to take care of the priority medical calls. Staff made it safely back before the backlash of the storm struck. AMR Ambulance service was not available as a backup because those ambulances were deployed to evacuate residents from County hospitals. As a result, no ambulance backup was available to transport patients with less severe calls. This meant they had to staff two basic life support units in addition to handling the advance life support calls. Call volume after the first two days of the storm increased from approximately 40 calls per day to 70 to 80 calls per day. Calls have started to normalize this past couple of days and are back to 40 to 46 calls per day. Stations one, two and three sustained roof damage and station one had to be vacated. Chief Bingham anticipated evacuation of station 1 would be long-term until the roof and power issues were resolved. Firefighters from station 1 are at station 4. Firefighters are still being housed at stations 2 and 3 while the roofs are repaired. Fire station 4, which is the new station, was built to the new Miami-Dade hurricane standards and had no problems whatsoever. He anticipated the new station 2 being built on Woolbright Road should be ready in May 2006. They lost a radio antenna that affected the Fire Department as well as the Police during the event. Chief Bingham noted the tremendous effort displayed by the Communications Division staff working under these conditions. Communications remained up and no calls were missed even with the loss of the antenna. Shifts began to normalize on Wednesday and on Thursday they were back to their regular shift schedules. Chief Bingham noted the City was instrumental in opening up an ice distribution point at Boynton Seafood on North Federal Highway. Also, the City provided generators so that food could be distributed at st. John's Missionary Baptist Church and, with staff's assistance, hot meals were provided for three to four days. This all came to fruition through the cooperation of several City departments that provided personnel to staff those facilities. Ice and tarps continue to be distributed at the Ezell Hester Center. >> Police Department - Chief Matt Immler Effective on Monday, the date of the storm, the Department went to Alpha/Bravo shift, which means the department was divided in half. Half the Police Department worked 12 hours and then the other half of the Police Department relieved them. The force was deployed at strategic locations throughout the City and were in cars so they could get to areas that have shelter. Because officers were deployed throughout the City, they were able to respond to the only looting call received during the storm. The incident took place in the southern end of the City at the Circle K on sE 23rd Street. A call was received that the store was being looted during the 4 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 storm and officers stationed at Bethesda Hospital responded within two minutes and arrested the looters. This was the only incident in the City. No police personnel received any injuries, except for one sergeant that slipped in the hallway in the police facility. There was miner damage to three cars, but repair was not necessary. Normal call volume is 700 calls per week; an additional 633 storm-related calls were handled. Most of the calls were traffic related or disturbances at gasoline stations, in gas lines or at opened stores. Also, many calls were from residents that were afraid. Officers responded to all calls. Two hundred "welfare checks" were made. During these types of emergencies, the Police Department is inundated with telephone calls from people out of state that are worried about their relatives. Because there were so many calls received, a team of officers was formed to make the "welfare checks." After the check was made, the caller is contacted to inform them their relatives were okay. If anyone was found in need of assistance, the Red Cross was contacted or staff assisted, if possible, to get them assistance. There were 33 curfew violation arrests throughout the City. Personnel have taken control of the major intersections on Congress Avenue. Congress and Hypoluxo have returned to normal function. The Highway Patrol assisted this morning at Congress and Boynton Beach Boulevard. Traffic control will be continued during the daylight hours. Personnel perform a nightly power and traffic control survey to locate areas in the City that do not have power. This information, along with outage of power signals, is reported every mornil'1g to the County EOC, FP&L and the County transportation department. Thirteen percent (13%) of the traffic signals are working and approximately 75% of the City has power. Chief Immler commended the Police Department for doing an excellent job and commented that no complaints were received. As a result, the City is safe. Vice Mayor McCray asked for clarification of the police zones and inquired if zone 1 was in District 2. Chief Immler confirmed that zone 1 was in District 2. Chief Immler reported the following police zones were in the following Commission Districts: 1. Zones 1 and 2 are in District 2. 2. Zone 3 is partially in District 2 and District 3. 3. Zones 4 and 5 are in District 3. 4. Zones 6 and 7 are in District 1. 5. Zones 8, 9 and 10 are in District 4. Commissioner McKoy inquired how officers were dispatched to assist at heavily traveled businesses and what determined how many officers would be deployed during a particular time and at a particular business. Chief Immler reported the call is given to one unit and each unit has two officers. The unit would then respond. If one unit could not handle the situation, they would call for additional units and a supervisor would respond. The supervisor would determine how many people are needed to handle the situation. 5 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Commissioner McKoy reported that the Gateway Shell gasoline station was asked to close by order of the Police Department. Commissioner McKoy inquired if in fact the Police Department ordered the closing. Chief Immler responded the Police Department does not order anyone to close their business. With regard to the gas station situations, people that were opening their stations had to have sufficient employees on site and signs to let people know if they had gasoline and how long the wait would be. They were advised not to block other businesses or driveways. Commissioner McKoy asked if anyone from the Police Department asked the owner of the Gateway Shell to close his station. Chief Immler was not aware of this, nor was he aware that any member of the Police Department asked any business to close. Commissioner McKoy requested a report on what actually occurred at the Gateway Shell station regarding the request to close the station for a period of time. Chief Immler asked Commissioner McKoy if he knew what date this occurred. Commissioner McKoy was not certain, but will find out the date. Chief Immler requested if any names or unit numbers were available, he would appreciate this information as well. >> Public Works - Jeff Livergood, Director Mr. Livergood noted how proud he was of the Public Works staff and commended them for their dedication. He pointed out the tremendous amount of hours they had to work to stabilize the City's infrastructure and facilities at the neglect of their own property and needs. Public Works established six assessment teams consisting of two employees each in order to determine what occurred on each street in the City. The purpose of the assessment teams was to determine the needs of each and every street in the community and the condition of those streets. Over 1,000 photographs have been taken to document everything that occurred throughout the City and they will be submitted to FEMA. The street division replaced stop signs and worked closely with the Police Department in traffic control. In addition, staff worked to clear the streets to maintain emergency access. The facilities division spent a significant amount of time stabilizing City buildings. Roofs on the fire stations, Senior Center, Public Works administration building, Library, and East Water Plant all suffered some kind of damage. Staff has taken steps to minimize water intrusion and is speaking with contractors to re-roof those buildings. Oceanfront Park had significant damage to the towers and boardwalk. The Little League Field suffered a great amount of damage, and Mr. Livergood anticipated Little League Park would not be operable for many months. The grounds division has been clearing City properties to make them available for use. Staff is now transitioning from a response phase to a recovery phase and will be emphasizing debris removal. Mr. Livergood felt there was 50% more debris from Hurricane Wilma than Francis and Jean combined. A large amount of this debris is construction debris. The Solid Waste Authority has opened their debris sites and debris is being transferred to those sites. Crews were immediately on the roads Tuesday after the hurricane to clear debris. Staff is now working in six specific areas and the schedules for pickup have been published. The contractor 6 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 has provided 28 trucks and an additional 20 trucks are anticipated within a couple of days. Mr. Livergood is confident that debris removal will be much quicker than last year, even with the additional volume. They have continued to pick up regular garbage and recycling bins on a regular basis. Vice Mayor McCray inquired how debris was collected in private communities and homeowners' associations because he has received phone calls from people that feel some communities have been getting special treatment. He would like to know what FEMA told the City. Mr. Livergood responded FEMA has not changed their stance. The official FEMA stance is debris that is generated, picked up and collected is eligible for reimbursement to communities only on public streets. The County and many municipalities are asking for relief from this requirement by working through the State Emergency Management Coordinator. The City Commission has directed that debris would be picked up on all streets, public and private, and there is no discrimination between the types of streets. All residents shall be treated equally, regardless of the type of street they live on. Vice Mayor McCray asked if FEMA would not be reimbursing the City for picking up debris on private streets. Mr. Livergood responded that debris collected on private streets, as it stands right now, would not be reimbursed by FEMA. However, the City is working with homeowner associations and groups that live on private streets and private areas to move their debris to public rights of way so it would then be eligible in accordance with FEMA guidelines. This has been working well. Vice Mayor McCray inquired if the homeowner associations have been notified of this fact. Mr. Livergood was not certain if all homeowner associations have been notified, but the solid waste staff has been contacting as many homeowner associations as possible. Vice Mayor McCray requested that he be furnished with a list of homeowner associations that have been contacted. Mayor Taylor noted there was a resolution on the agenda to ask FEMA to reimburse the City for those types of collections. Attorney Cherof further pointed out in addition to the resolution, there was an Emergency Ordinance that would help facilitate reimbursement from FEMA. Commissioner Ensler asked about the damage to the Senior Center. Mr. Livergood responded there was damage to the roof on the corners of the building, but the damage is not related to the new construction. Commissioner Ensler inquired if there was damage to the inside of the building. Mr. Livergood thought it was possible that rain may have entered the building. Wally Majors, Recreation and Parks Director, reported there was water intrusion in the fitness room of the Senior Center and spotting on the drop ceiling. In addition, there may be some water damage in the new meeting rooms. Commissioner Ensler wanted to know if the damage was negligible. Mr. Majors did not think he had the expertise to make this judgment, but noted there was water inside the building. 7 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 >> Utilities Department - Peter Mazzella, Deputy Director of Utilities Mr. Mazzella commended the Utilities staff for their dedication and performance under all kinds of conditions and circumstances. When the winds subsided, the entire system was without FP&L power. This included every lift station, water plants, well fields, monitoring units, and pressure nodes. The two water plants ran on generators. Also, some remote telemetry units were damaged by fallen trees and poles. After the hurricane, normal water flow went from 12 million gallons per day to 20 million gallons per day rate within hours. This was attributable to broken water services and broken water mains. Most of this water service was on private property and were broken by upturned trees. This caused loss of pressure and water. Utility crews responded and identified the broken services and turned off 50 by the end of Monday. As a result, they were able to restore pressure. He attributed this to the tremendous response of the utility crews that prevented the City from going to a "boil water" situation. They have maintained safe pressure since the hurricane and during the storm. Disinfection has been successful, resulting in good fire protection pressure. Both water treatment plants sustained some damage. The garage doors in the back of the West Plant were damaged. There was significant damage to the roof of the East Plant and the vacuum filter building lost some of its walls on the second story that Mr. Mazzella considered major damage. As of 5:00 p.m. today, only 40 sewage lift stations were without FP&L power, which meant they were servicing approximately 110 lift stations with FP&L power. The remainder were on generators. The East Plant went back on generator at 4:00 p.m. today and the West Plant has continually experienced fluctuations in voltage and power. They are operating on normal shifts and staff is not being sent out at night to move generators because of the hazardous conditions on the roads. Generators are being moved during the day and are placed at a station at night. This process will continue until all debris is moved and it is safe. Vice Mayor McCray questioned why some newspapers and radio stations reported that Boynton Beach was on a "boil water" situation. Mr. Mazzella did not know why this was reported, because the City was not on a "boil water" status. There were some boil water situations for some individual homes or businesses that had broken service lines. Notices were posted at these locations. >> Development Department - Quintus Greene, Director of Development Mr. Greene explained the responsibilities of the Development Department during a hurricane are mostly post hurricane. His Department is responsible for the placement of the red and yellow tags that have been mentioned. There are 10 two-man teams going throughout the City to inspect properties for damage. The purpose is to determine what is safe. He noted last year the City inspection teams made the initial determination that Boynton Terrace was not safe. 8 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 They are charged in making sure the public is safe after the storm. He reported there has been a great deal of damage to buildings throughout the City, and Village Royale on the Green suffered considerable damage. Residents of buildings 1, 3, 4 and 5 were evacuated from this complex this afternoon. When roofs were collapsing and water was entering a live electrical room, a tremendous danger exists and it is necessary all residents be evacuated immediately. The following buildings and/or areas have been declared unsafe. · Colonial Club complex -16 units. · 10+ commercial properties. · Approximately 40 single-family residences. · Fourteen mobile homes were destroyed. · Some units in three multi-family buildings. Mr. Greene pointed out this is not something staff likes to do, but it is necessary for people's safety. He explained the buildings were located throughout the City and did not apply to any particular district. Mr. Greene highly praised the diligence and dedication of the inspectors that not only included Building Inspectors, but also Code Enforcement personnel and Plan Reviewers that are qualified inspectors. He noted it is very difficult for staff to red tag a property. However, when people's lives are at stake, it must be done. Mayor Taylor noted it was necessary to relocate over 80 people from an assisted living facility because the building was not habitable. Vice Mayor McCray inquired if the damaged buildings at Village Royale on the Green had been repaired after the hurricanes struck last year. Mr. Greene said staff is checking on this and would get back to Vice Mayor McCray with an answer tomorrow. Commissioner Ensler inquired what happened to a property when it is red tagged. Mr. Greene responded when a building is determined unsafe, a red tag is placed on it. At that point, the residents have 72 hours to vacate. Mr. Greene explained they do not call the Police Department to drag people out of their homes in 72 hours, and they have no authority to force people to leave. They have a professional responsibility to let people know the building is unsafe and to encourage them to leave. At that point, resources are made available to people and they are provided with a telephone number to call for assistance and information on housing. If an owner of the property disagrees with the red tag, they can go through the Code Enforcement process and to the Building Board of Adjustment and Appeal. This Board can overturn a decision made by the Building Official. Mr. Greene explained that when a property received a yellow tag, it meant that certain portions of the structure should not be occupied because a problem exists. A building only receives a red tag when it is determined it is fundamentally unsafe. Commissioner Ensler inquired if there was a provision in the Code that would allow the City to move people out immediately if there was imminent danger. 9 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mr. Greene introduced Tim Large, the Interim Building Official, who was responsible for coordinating the teams in the field and has been doing a superb job. Mr. Large explained there is a process cited in the Florida Building Code that addressed declaring a building unsafe and the inhabitants have to be evacuated. This requires due process of law that involves posting of the building and certified mail notification to the last known property owner. Depending upon the condition of the building, the occupants are given a certain amount of time to vacate. Mr. Large also commended staff for doing a phenomenal job during this entire process. Vice Mayor McCray inquired how many red and yellow tags were posted at The Crossings. Mr. Large will provide this information to Vice Mayor McCray. Mr. Large was aware that two were posted today. Vice Mayor McCray felt that this information should be readily available. Mayor Taylor responded it was unrealistic to expect staff to have this information available on the spot and noted Mr. Large offered to provide the numbers to Vice Mayor McCray as soon as possible. Mayor Taylor pointed out that crews have been working 12-hour shifts to make the City safe and if Vice Mayor McCray wanted this information, he should have requested it ahead of time. Commissioner McKoy inquired if it was known how many families have been displaced because of damage to their homes. Mr. Greene felt it was hard to determine this because they tag a unit and the number of occupants is not known. Commissioner McKoy requested he be provided with this information. Mr. Greene will provide a good estimate using two people per unit. Mr. Bressner reported when there is a declared State of Emergency, the City operates similarly to the County. When the County activated their Emergency Operating Center, the City shortly followed suit. At this point, the City Manager, Public Works, Utilities, Risk Management, Public Affairs, Police and Fire manned the EOC during the storm. Mayor Taylor was also present. It was beneficial having someone from Information Services at the EOC that kept the newspapers and other media continually updated on what was happening in the City. This was not the case in prior years and resulted in a communications disaster. During the eye of the storm, Mr. Bressner reported that utility crews were able to address a problem at one of the well sites where the generator was not operating properly. This helped bring the water pressure back up. When the storm was over, EOC made a decision when it was appropriate for crews to come in. Mr. Bressner expressed how proud he was of City staff and how well they performed under very difficult situations. He noted the EOC worked very closely with the County and had two conference calls with them per day. Many of the changes recommended after Hurricanes Jean and Francis last year were implemented for Hurricane Wilma. From these recommendations, hot food was provided to the residents at st. John's Missionary Baptist Church. Mr. Bressner felt the City did a good job. He was saddened the whole community still did not have power, but noted this is out of the control of the City that was faced with the most catastrophic event to ever hit the City. He felt they were entering into a cycle of hurricanes and it appeared over the next few years there will be a series of bad weather. A great deal of knowledge has been gathered from this storm that will be used to modify the City's plan and to do an even better job the next time around. 10 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mr. Bressner was very proud of staff and appreciated the support and concern of the City Commission. He was further saddened by the devastation the City has suffered and how the community now looked. He felt by working together, the community could be built back to what it was intended to be. It is time to move on. Mayor Taylor reported that he checked into the EOC on Sunday night and remained with the other Department Heads to ride out the storm. The power went off at the East Plant around 3:00 a.m. and the generators kicked in. After that, most of the power went down throughout the City. Mayor Taylor spoke about the damage taking place all around them. He noted the highest winds in the County were recorded in Boynton Beach at 118 mph. When the storm ebbed on Monday, Mayor Taylor went out with Chief Bingham to assess the damage throughout the City, which he categorized as extensive. He pointed out immediately Public Works crews were out clearing the roads. Police and Fire were present everywhere looking for damage to determine what was or was not safe. Mayor Taylor was proud of the City workers that went out into the storm to do their job and remarked about their dedication in taking care of the community, sacrificing their own needs and property. He noted Public Works crews were working 12 hour shifts and were only relieved when someone else reported in, working tirelessly around the clock. There were two conference calls every day and Mayor Taylor was present for each call. There were two each day; one at 10:00 a.m. and another at 2:00 p.m. Every City was required to participate to report their situations and needs. Mayor Taylor noted that Boynton Beach was the only city that had water. Many communities not only had no water, but sewers were backing up and some communities are still boiling water. He gave credit to the Utilities staff that went out to make repairs as soon as they occurred. Mayor Taylor reported that representatives of Channel 5 were at the EOC during the entire storm and the City was able to put information out through them. The City put information out around the clock on its own radio station to let residents know what was happening in the City. Mayor Taylor expressed disbelief there was a report in the newspaper that Boynton Beach's boil water had been lifted, since there never was a boil water alert issued. The water in Boynton Beach was always safe and this information was continually disseminated. Mayor Taylor applauded the workers in the community that was further acknowledged by people in the audience with a round of applause. Mr. Bressner pointed out there was a minor glitch in the ordinance adopted by the City Commission last year. When an emergency is declared, employees are put into three classifications - A & B Employees are deemed to be individuals that are called to come in or to work during a declared emergency. C- Employees in all probability would not be called into work (but could be). 11 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1,2005 The ordinance addressed compensation levels for A and B personnel, but there are almost 45 category-C employees (entry level and clerical personnel) that remained and home and did not work. The question arose whether these employees would receive any compensation. Mr. Bressner felt these employees should be compensated because they are entry level in terms of earnings and secondly they were displaced at home for reasons beyond their control. In order to authorize those employees to be paid, the Commission has to address this. Mr. Bressner requested that the Commission consider compensating those employees. Those employees were required to call in to determine whether or not they were needed and they did call in and those records are available. Vice Mayor McCray asked how much money was involved. Mr. Bressner did not have this amount immediately available, but would provide it to Vice Mayor McCray. He pointed out this involved approximately 40 to 45 employees with an average annual salary of $18,000 to $22,000. Commissioner McKoy inquired if part time employees would be included. Mr. Bressner stated they were not being included. Commissioner McKoy would like the part time employees to also be compensated for the number of hours they would normally work. Mayor Taylor pointed out that these employees were available if needed. He noted many people throughout the County would not be paid because of the hurricane and he did not want to exacerbate the situation by not paying the City's employees. He recommended paying those employees. Motion Vice Mayor McCray moved to approve compensating part time and full time employees in category C during the declared emergency. Motion seconded by Commissioner McKoy and unanimously carried. III. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS, & PRESENTATIONS: A. Announcements: None B. Community and Special Events: None C. Presentations: 1. Proclamations: a. Boynton Veterans Council Veterans Day Ceremony - November 6, 2005 12 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mayor Taylor announced that the proclamation declaring November 6, 2005 as Boynton Veterans Council Veterans Day will be presented during the ceremonies scheduled for Sunday, November 6 at 2:00 p.m. at Intracoastal Park. Mayor Taylor urged everyone to attend the event to show their support for the veterans. b. First Presbyterian Church 50th Golden Jubilee Anniversary Mayor Taylor presented Reverend Gill with the Proclamation celebrating the First Presbyterian Church 50th Gold Jubilee Anniversary. Revered Gill announced how much they appreciate being part of the history of Boynton Beach and even though this has been a very difficult year, they looked forward to serving the City and its citizens. Reverend Gill thanked everyone for working so hard on behalf of the City. IV. PUBLIC AUDIENCE: INDMDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS (at the discretion of the Chair, this 3-minute allowance may need to be adjusted depending on the level of business coming before the City Commission> Herb Suss, 711 Wood Fern Drive, had intended to come to the meeting with a hostile and angry attitude, but what he had heard changed his mind. On Friday night he telephoned the City Manager and left a message on his voice mail. Mr. Bressner called him back as well as the Commissioner for his district. He was without power until Monday and has been very frustrated with his community. On Friday night the Police Department delivered updates to his house on Hurricane Wilma for distribution throughout his community. Ms. Suss was shocked that people in his community were not interested in this information; all they cared about was getting their electricity back. After speaking with his Commissioner, he felt a lot better for the things that he did have, even though he was still without electricity. Mr. Suss thanked the Police and Fire Departments, Utilities, City Manager and his Commissioner for all they have done. Because of the frustration he felt when he tried to give out the hurricane information in his community, he decided to quit the COP patrol in his community. Mr. Suss pointed out he is a member of C.E.R.T. and the day after the hurricane he went out into his community to assess the damage and provided his report to the EOC. Mr. Suss felt there should have been more distribution points for ice in the City because the fish store where the ice was being distributed was far from his community. Mayor Taylor pointed out a list is being prepared of all organizations and people that assisted during the hurricane and they will be recognized at a future date. Mayor Taylor appreciated the assistance that C.E.R.T. provided. With regard to distribution of ice, the City asked to have a distribution center in the City, but the request was denied. The City used its own generator to power up the fish house icemaker in order to distribute ice. 13 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1,2005 Commissioner Ensler noted the importance of having ice available because there are certain medications that require refrigeration and this needs to be taken into consideration in the future. He would like this added as an item for future consideration to take care of those people that needed ice. Mayor Taylor pointed out the Fire Department provided this service and anyone that called in and said they needed medicine, the Fire Department provided assistance. Brian Miller, Chairman of the Community Relations Board, offered his Board's assistance in any way possible. He commended the City and its employees for doing an outstanding job throughout this entire situation. Village Royale on the Green, where he resides, has 280 units without power. This is very difficult for elderly residents living on the upper floors because they cannot walk up and down the stairs. Other residents have been providing food to those residents that cannot get out. Mr. Miller pointed out some of the roofs on the buildings have blown off and he was not certain if they were the same roofs that blew off last year. He was informed this afternoon that some of those buildings were red tagged and the residents were asked to leave in the rain, which is very stressful. Mr. Miller thanked the City for bringing ice and water to the residents of his community. He requested that someone from the City come out to speak with the older residents in his community because they are overwhelmed with everything going on around them. Vice Mayor McCray referred to the report prepared by Officer Kelly Harris that stated Village Royale on the Green has power and inquired if this was correct. Mr. Miller said the first 10 buildings had power last night. Four other buildings remained without power. Mayor Taylor closed the public audience. V. ADMINISTRATIVE: A. Appointments to be made: Appointment To Be Made Board Mayor Taylor Adv. Bd. On Children & Youth I Ensler Adv. Bd. On Children & Youth III Ferguson Adv. Bd. On Children & Youth IV McKoy Adv. Bd. On Children & Youth II McCray Arts Commission IV McKoy Cemetery Board II McCray Code Compliance Board III Ferguson Code Compliance Board IV McKoy Education Advisory Board 14 Length of Term Expiration Date Alt Alt Reg Reg 1 yr term to 4/06 1 yr term to 4/06 1 yr term to 4/06(2) 1 yr term to 4/07(2) Alt. 1 yr term to 4/06 Alt 1 yr term to 4/06 Alt Alt 1 yr term to 4/06 1 yr term to 4/06(2) Alt 1 yr term to 4/06 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 II McCray Library Board Alt 1 yr term to 4/06 I II Ensler McCray Veterans Advisory Commission Veterans Advisory Commission Alt Alt 1 yr term to 4/06 1 yr term to 4/06 III Ferguson Employees' Pension Board Reg 3 yr term to 4/08(2) All appointments were tabled. VI. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: 1. Agenda Preview - October 14, 2005 2. Regular City Commission - October 18, 2005 Commissioner Ensler requested to make a change to the minutes of October 18, 2005 on page 14. In the third paragraph from the bottom of the page, he would like the second sentence changed to read, "He also asked that an item be added relating to a discussion of those 'at-risk' citizens of Boynton Beach during periods of declared emergencies." Mr. Bressner recalled the context of the discussion was the well being of individuals living in congregate care facilities. He felt the minutes accurately reflected this discussion. Commissioner Ensler said this was not his intent and he would have to listen to the exact wording. His intent was to discuss people at-risk throughout the entire City. Mr. Bressner recalled there was discussion on what the State and County provided in terms of their responsibilities to verify conditions in those facilities, particularly when there is a power situation and who is responsible when this occurred. He felt any efforts on the part of the City would be a duplicate of what is provided by the State or County. Commissioner Ensler said that other commissioners may have made those comments, but he did not. Vice Mayor McCray also thought they were discussing at-risk facilities because he also recalled saying the State of Florida required those facilities to have plans in place to address emergencies. Mayor Taylor requested that the minutes reflect what Commissioner Ensler's intent was in the minutes and this will come back as a future agenda item for discussion. B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2004-2005 Adopted Budget. 15 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 1. Award "HOUDAY UGHTs & DECORATIONS PROJECT", Bid #002-2710- 06/0D to Holiday Illuminations of Palm Beach Gardens, Florida in the amount of $35,000.00. 2. Award "MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION", Bid #072-251O-05/0D, to Schaeffer Systems International Inc. of Charlotte, NC for an annual expenditure of $50,000.00. 3. Approve a piggy-back of Broward County Bid #N-7-04-152-B2 with CEM Enterprises, Inc. of Apopka, Florida to repair Bridge 935305 located in Mission Hill in the amount of $69,440.00. 4. Approve the purchase of recap tires from Pride Enterprises on an "As Needed Basis" with an annual expenditure of $55,000.00. Commissioner McKoy pulled Item B.4 for discussion. 5. Approve the purchase of new tires for all city vehicles from EASY PAY TIRES on an "As Needed Basis" with an estimated annual expenditure of $100,000.00. 6. Approve the purchase of miscellaneous parts and components for the radio telemetry system from DATA FLOW SYSTEMS on an "As Needed Basis" with an estimated annual expenditure of $55,000.00. 7. Split Award the "CO-OP THIRTY NINE MONTH GAsOUNE AND DIESEL FUEL" Bid #008-1411-06/0D with an annual expenditure of $1,031,000.00. C. Resolutions: 1. Proposed Resolution No. R05-180 RE: Approving ratification of the South Central Regional Wastewater Treatment and Disposal Board action of July 26, 2005, raising the Wastewater Treatment user rate to $.09263/1,000 gallons for the fiscal year 2005/2006. 2. Proposed Resolution No. R05-181 RE: Approving and authorizing execution of an Agreement for Water Service Outside the City Limits with Michael Hockton for the property at 1142 Highland Rd., Lake Worth, FL (Ridge Grove L T 102) 3. Proposed Resolution No. R05-182 RE: Approving and authorizing execution of an Agreement for Water Service Outside the City Limits with Mathias R. stemplinger for the property at 4577 Woodmere Ln., Lake Worth, FL (Unincorporated Palm Beach County). 16 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 4. Proposed Resolution No. R05-183 RE: Approving the renewal of The Software Maintenance Agreement with Queues Enforth Development, Inc. (Q.E.D.) in the amount of $44,418.00, for budget year 2005-2006 5. Proposed Resolution No. R05-184 RE: Approving and authorizing a Landscape Services Proposal for $118,500 to Glatting Jackson Kercher Anglin Lopez Rinehart (Glatting Jackson) to provide landscape architectural services for the development of a Master Plan for Congress Avenue Community Park. 6. Proposed Resolution No. R05-185 RE: Approving and authorizing execution of a Professional Services Agreement for $19,600 to PBs&J to provide landscape architectural services for the development of a Landscape and Irrigation Plan for Jaycee Park. 7. Proposed Resolution No. R05-186 RE: Approving the Interlocal Agreement for Co-Utilization of the Palm Beach County Surplus Property Thrift Store. The City will use this outlet to dispose of our surplus tangible equipment/property in which we will receive a portion of the proceeds as outlined in the contract. D. Ratification of Planning & Development Board Action: None E. Ratification of CRA Action: 1. Waterside (SPTE 05-004) Request for a six-month time extension for a new site plan approval granted on July 20, 2004 from July 20, 2005 to January 20, 2006. (The CRA recommended a time extension to 5/20/06) 2. Chow Hut (MSPM 05-007) Request for Major Site Plan Modification to construct a 598 square foot addition to an existing 702 square foot building (1,300 square feet enclosed) and a 1,248 square foot covered porch on an 8,060 square foot parcel zoned Neighborhood Commercial (C-2). 3. Majestic Gas (ZNCV 05-007) Request for relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 4-L, requiring a six (6) foot solid, stucco masonry wall to allow a six (6) foot vinyl or wood fence in a C-2 Neighborhood district abutting an R-1-A Single Family Residential neighborhood. Commissioner Ensler pulled Items E. 1. 2. and 3. for public comment and a brief presentation by staff. Mayor Taylor noted the applicant in Item E.3 has requested a postponement. 17 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Motion Vice Mayor McCray moved to postpone Item E.3. Motion seconded by Commissioner McKoy and unanimously carried. F. Return cash bond of $770.00 to Wood King Cabinets for the project known as Wood King (loft addition). G. Return cash bond of $3,300.00 to MJA Construction Corp. for the project known as Quantum Park. H. Return cash bond of $2,200.00 to Bliss Construction for the project known as Hunters Run Country Club (Phase II) 1. Return cash bond of $10,000.00 to D. R. Horton, Inc. for the project known as Parkside Village at Quantum Park. J. Authorize the Financial Service Department to reduce the Allowance for Uncollectible Accounts by $138,341.19 in Sanitation Fund, by $126,535.15 in the General Fund, by $2,777.75 in the Water & Sewer Fund and by $1,765.00 in the Boynton Beach Memorial Park Fund. Vice Mayor McCray pulled Item VIJ. for discussion. K. Return cash bond of $30,000 to Centex Homes for the project known as The Harbors (pool/cabana) L. Authorize the use of Community Investment Funds from Mayor Taylor in the amount of $500 for the Dancer's Alchemy, Inc. Motion Vice Mayor McCray moved to approve the Consent Agenda, as amended. Motion seconded by Commissioner McKoy and unanimously carried. BA. Approve the purchase of recap tires from Pride Enterprises on an "As Needed Basis" with an annual expenditure of $55,000.00. Commissioner McKoy inquired if the vendor in item B. 4 and B. 5 were the same. Mr. Bressner noted there was another question whether using recap tires resulted in a cost savings. However, staff has not had an opportunity to do an analysis. Mayor Taylor pointed out the backup indicated they were two separate companies. Price wise, the cost for a new tire is $296 and a recap tire is $73 that resulted in a $223 difference. Commissioner Ensler said he spoke with Mr. Bressner this morning because he had safety concerns using recap tires. He did not think that price should be the only consideration, because recap tires' warranty is probably different from a warranty for new tires. Further, what 18 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 is the life of a new tire versus a recap tire? He would like to table the item until these questions could be addressed. Mayor Taylor noted the backup indicated recap tires are only used on sanitation vehicles and Mr. Livergood confirmed this was correct. Further, these vehicles have little travel on 1-95. Mr. Livergood was not prepared to answer any specific questions tonight. Commissioner Ensler asked if the item could be tabled until the next meeting and Mr. Livergood said this would not pose a problem. Bill Mummert, Director of Financial Services, agreed with Mr. Livergood. Mr. Mummert also reported that Pride and Easy Pay were, in fact, two separate companies. Easy Pay would supply new tires and Pride would supply recap tires. Pride is an acronym for the prison system that actually manufactures the recap tires. Commissioner Ensler would like to be provided at the next meeting with the following: (1) what is the life of the new versus recap tires; (2) what is the warranty; and (3) what is the City's history on recap tires not peeling. Commissioner McKoy inquired if the fees included the disposal fee of the old tires and Mr. Mummert stated that cost was included. Mayor Taylor inquired if they could move forward with the new tires and the Commission was agreeable to proceed with that item. Motion Vice Mayor McCray moved to delay the consideration of Item BA for the recap tires until the next Commission Meeting. Motion seconded by Commissioner McKoy. Commissioner McKoy also had safety concerns using recap tires. He had previously done an extensive report on recap tires and he learned through his research recap tires are not always the best way to proceed. Vote: Motion carried 4-0. E. Ratification of CRA Action: 1. Waterside (SPTE 05-004) Request for a six-month time extension for a new site plan approval granted on July 20, 2004 from July 20, 2005 to January 20, 2006. (The CRA recommended a time extension to 5/20/06) Mayor Taylor noted the Community Redevelopment Authority approved this and an additional four months was added to the original request of six months. Commissioner Ensler had no comments on this item and pulled it to allow the public to make any comments. There were none. 19 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Motion Vice Mayor McCray moved for approval of Item E.!. Motion seconded by Commissioner Ensler and unanimously carried. 2. Chow Hut (MSPM 05-007) Request for Major Site Plan Modification to construct a 598 square foot addition to an existing 702 square foot building (1,300 square feet enclosed) and a 1,248 square foot covered porch on an 8,060 square foot parcel zoned Neighborhood Commercial (C-2). Commissioner Ensler noted when the item was heard by the Community Redevelopment Agency (CRA), there was discussion regarding the colors. Staff did not like the colors selected by the applicant and asked the applicant to change to the colors recommended by staff. The CRA Board overruled staff's recommendations and approved the applicant's color selection. Commissioner Ensler requested that staff comment on the colors. Mike Rumpf, Planning and Zoning Director, recommended that the applicant select colors for the project that would compliment the approved colors for a project along the Intracoastal. Staff felt there were lighter and more compatible colors that could be selected. Mr. Rumpf presented samples of the colors staff was recommending that were used for the Harbors project and the colors that the applicant was requesting. Commissioner Ensler inquired if staff asked the applicant if they were willing to consider changing the colors. Ed Breese, Principal Planner, said staff did ask the applicant if they would be willing to change the colors, and they wanted to remain with the colors they selected because they felt it would compliment the design theme of their project. Anthony Mauro, 2611 Lake Drive North, Boynton Beach, is one of the owners of Chow Hut. Mr. Mauro pointed out they carefully selected the colors for their project because they wanted to create a lively atmosphere. He felt the colors staff were recommending did not fit in with the atmosphere they wanted to achieve. Commissioner Ensler asked Mr. Mauro if he would be willing to get together with staff to come up with a compromise of the colors. Vice Mayor McCray announced he was present at the CRA meeting when the project was discussed. The CRA favored the applicant's color scheme because it fit in with the area where the business would be located and he was prepared to offer a vote to approve the applicant's color scheme. Mayor Taylor also liked the applicant's color scheme over staff's recommendations and he thought it would blend in well with the neighborhood. Mayor Taylor also pointed out the owner has to market his business, and it was important to attract customers. Commissioner Ensler would like the item approved with the condition the applicant and staff would work together to come up with an acceptable color scheme. Mr. Mauro thought the colors they selected would enhance the community and pointed out that curb appeal was 20 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 paramount to the success of his business. Therefore, he respectfully asked the Commission to approve the colors they selected. Lisa Bright, Interim CRA Director, noted the CRA Board spent a considerable amount of time discussing the colors. The CRA Board did not feel that the Harbors project, which was across the street, should have any weight on the colors of the project. The Board felt it was important the project offered a kind of vibrancy necessary for the success of the project. Further, Ms. Bright pointed out that the City does not have an ordinance dictating colors. Motion Vice Mayor McCray moved to approve Item E.2 (Chow Hut) with the color scheme. Motion seconded by Commissioner McKoy and unanimously carried. VI. J. Authorize the Financial Service Department to reduce the Allowance for Uncollectible Accounts by $138,341.19 in Sanitation Fund, by $126,535.15 in the General Fund, by $2,777.75 in the Water & Sewer Fund and by $1,765.00 in the Boynton Beach Memorial Park Fund Vice Mayor McCray was concerned about the Boynton Beach Memorial Park Fund. He referred to the marker fees and use of equipment for openings and closings that are paid for by the families. He felt a letter should be sent to the funeral homes that use the Cemetery informing them if they cannot get these fees paid for by the people before the interment takes place, they cannot use the Cemetery for burials. He pointed out these are upfront fees that should be paid and the funeral homes must be responsible for collecting them before any burials. He requested the City send a letter to all funeral homes informing them that all up-front costs for openings and closings must be borne by the families. If the families do not pay these upfront fees, the funeral homes must pay for those costs. Mr. Bressner noted letters were sent out to try to collect these fees and the City will follow up on those letters. Mayor Taylor concurred, that if the funeral home does not collect all cemetery fees upfront, they would be responsible for all costs. Motion Vice Mayor McCray moved that letters be sent to all funeral homes informing them if the funeral home does not collect all upfront fees, they would not be allowed to have any interments in the Boynton Beach Cemeteries. Motion seconded by Commissioner McKoy and unanimously carried. Motion Vice Mayor McCray moved to approve Item VIJ. Motion seconded by Commissioner McKoy and unanimously carried. Mayor Taylor noted a resident wished to comment on Item VI.E.3. (Majestic Gas Station) that was tabled. 21 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Bernice Graham, 309 NW lit Avenue, Boynton Beach, pointed out her house abuts the gas station. It was appraised recently and the appraised value went down because of the gas station situation. Previously, there had been a wall that blocked the view of all the debris stored at the gas station, but now everything is visible because the wall was torn down. Also, there are mischievous and illegal acts taking place behind the gas station that are now exposed. Ms. Graham has lived in this house for over twenty years and has teenage children in the house. She requested the wall be replaced as soon as possible for the safety of her family. Mayor Taylor informed Ms. Graham that the item would be on the agenda for the next meeting. VII. CODE COMPLIANCE & LEGAL SETTLEMENTS: None VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission A. Project: Agent: Owner: Location: Description: Spotts Abandonment (ABAN 05-007) Daniel Spotts Daniel Spotts 805 North Federal Highway Request for abandonment of a portion of a 20-foot wide right-of- way west of North Federal Highway abutting the Florida East Coast Railway. (1st reading Proposed Ordinance No. 05-066) Mike Rumpf, Planning and Zoning Director, reported the CRA tabled the item. Staff is requesting the Commission table it to the December 6, 2005 meeting. Motion Vice Mayor McCray moved to table Item VILA to December 6, 2005. Motion seconded by Commissioner McKoy and unanimously carried. IX. CITY MANAGER'S REPORT: None X. FUTURE AGENDA ITEMS: A. Proposed amendment to Parks Dedication Code ordinance to modify the review time line. (11/1/05) B. Analysis of Water Capital Improvement Fees. (1/3/06) C. City Manager's Evaluation (Tabled 10/18/05) 22 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 D. Placement of quasi-judicial items on agenda. E. Report on City's potential responsibility of "at-risk" citizens during declared emergencies. F. Update on City's position on minority contracts. G. Redistricting of Commission Districts presentation by FlU (11/15/05) Commissioner Ensler requested in Paragraph X.E., the word "responsibility" be changed to "help." He also would like included in the discussion what the State and County requirements are and what the legal issues are. From a practical point of view, he would like to know whether the State or County would actually do anything that is included in their responsibilities. Vice Mayor McCray inquired if "other governmental entities" should be included in Item E. and Commissioner Ensler stated they should be added. XI. NEW BUSINESS: None XII. LEGAL: A. Ordinances - 2nd Reading - PUBUC HEARING 1. Proposed Ordinance No. 05-062 RE: Amending Chapter 2 "Administration" Article 1, Section 2-1 to Incorporate a Revised City Organizational Chart, effective October 1, 2005. Attorney Cherof read Proposed Ordinance No. 05-062 by title only. Mayor Taylor opened the public hearing. Since no one wished to speak, the public hearing was closed. Motion Vice Mayor McCray moved to approve Proposed Ordinance No. 05-062. Motion seconded by Commissioner McKoy. Deputy Clerk Pyle called the roll and the motion passed 4-0. 2. Proposed Ordinance No. 05-063 RE: Amending Land Development Regulations, Chapter 20, Building, Housing and Construction Regulations, Section 3 Minimum Building and Construction Standards; providing for the adoption of the Boynton Beach Administrative Amendments to the 2004 Florida Building Code, and Amendments thereto. Attorney Cherof read Proposed Ordinance No. 05-063 by title only. 23 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Mayor Taylor opened the public hearing. Since no one wished to speak, the public hearing was closed. Motion Vice Mayor McCray moved to approve Proposed Ordinance No. 05-063. Motion seconded by Commissioner McKoy. Deputy Clerk Pyle called the roll and the motion passed 4-0. 3. Proposed Ordinance No. 05-064 RE: Amending Land Development Regulations, Chapter 2 "Zoning", Section 9 "Administration and Enforcement"; providing for Additional Public Hearing Requirements. Attorney Cherof read Proposed Ordinance No. 05-064 by title only. Mayor Taylor opened the public hearing. Since no one wished to speak, the public hearing was closed. Motion Vice Mayor McCray moved to approve Proposed Ordinance No. 05-064. Motion seconded by Commissioner Ensler. Deputy Clerk Pyle called the roll and the motion passed 4-0. 4. Proposed Ordinance No. 05-065 RE: Amending Chapter 16, "Parks and Recreation", Article II, "City Parks and Beaches," by amending Section 16-38 to provide for the consumption and possession of alcoholic beverages at City recreational facilities pursuant to a Special Event Permit. Attorney Cherof read Proposed Ordinance No. 05-065 by title only. Mayor Taylor opened the public hearing. Since no one wished to speak, the public hearing was closed. Motion Vice Mayor McCray moved to approve Proposed Ordinance No. 05-065. Motion seconded by Commissioner Ensler. Deputy Clerk Pyle called the roll and the motion passed 4-0. B. Ordinance - 1st Reading 1. Proposed Ordinance No. 05-067 RE: Amending Chapter 2 Administration, Section 2-16, City Boards and Commission: Minimum Qualifications for Appointment, Membership; Revising Subsections (a) and (b) allowing non-residents to serve on Advisory Boards. Attorney Cherof read Proposed Ordinance No. 05-067 by title only. 24 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 Motion Vice Mayor McCray moved to deny Proposed Ordinance No. 05-067. Mayor Taylor passed the gavel and seconded the motion to deny. Commissioner Ensler inquired what Boards would be excluded under this ordinance. Attorney Cherof responded the Community Redevelopment Agency and Code Enforcement Board. Mayor Taylor also would like the Veterans Commission excluded. Commissioner Ensler pointed out this is already covered for the Veterans Commission. Commissioner Ensler inquired about the pension boards. Attorney Cherof said the pension boards would not be covered. Commissioner Ensler also asked about the Building Board of Adjustment and Appeals. Attorney Cherof said that Board would be covered under the ordinance. Commissioner Ensler noted when this was previously discussed there were limits on the number of non-residents that could serve on a Board and he does not see this in the proposed ordinance. It was discussed that one regular and one alternate member would be permitted. He requested this be included as part of any vote. Mayor Taylor pointed out there was a motion to deny the ordinance on the floor. Commissioner Ensler felt they needed to discuss what should be included in the ordinance if the ordinance were passed. He noted citizens have requested this ordinance because it would help people that have businesses in the City that would like to participate on Boards. The Education Advisory Board currently allows one member to be a non-resident. He felt the ordinance would assist in getting other professionals to serve on the advisory boards and it would be beneficial to allow them to serve. Mayor Taylor pointed out almost 65,000 people live in the City and he thought there should be enough City residents to fill vacancies on Boards. Mayor Taylor inquired if the ordinance would allow a non-resident to serve on the Planning and Development Board and Attorney Cherof stated it would allow this. Commissioner Ensler recommended excluding quasi-judicial boards. Mayor Taylor had a problem with having non-residents serving on those kinds of Boards and dictating how residents should live. Mr. Bressner recommended tabling the ordinance and to bring one back with the recommendations discussed tonight. Motion Vice Mayor McCray moved to table Item XII.B.1 that unanimously carried. Attorney Cherof pointed out there is a chart that lists all the boards and the qualifications necessary to serve on those boards, as well as any statutory requirements that might apply to particular boards. He recommended bringing this chart to the next meeting for discussion, in lieu of the ordinance. At that point, specific direction for each Board could be provided. 25 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1,2005 C. Resolutions: 1. Proposed Resolution No. ROS-187 RE: Increasing the City Manager's authorization for expenditures for storm related recovery expenses or purchases to $100,000 for a period of four weeks, expiring on November 22, 2005. Commissioner Ensler thought this resolution might be necessary in the event of an emergency. As a result, he questioned if the Commission might want to consider making this a permanent resolution for any proclaimed emergencies in the future. Mr. Bressner reported if there was a designated local emergency, current purchasing regulations remain in effect. Last week when the Commission met under emergency conditions, it was evident there may be situations where the City Manager would have to exceed the $25,000 limit to address emergency repairs. In that case, the City Commission would have to meet to approve those expenses over $25,000. At the meeting held at the EOC last week, it was decided to proceed this way, for this storm, for a four-week period ending November 22, 2005. However, he pointed out this was an estimate, because he did not know how long the recovery would take. If the Commission preferred, they could approve an ordinance that would amend the purchasing code to allow the City Manager, when a disaster is declared by the City, to have purchasing authority up to $100,000 for a certain number of weeks after the termination of the declared disaster. This means it would go into effect automatically, similar to the emergency pay ordinance. If an ordinance were adopted, it would not be necessary to convene the Commission to approve those items over $25,000 and would provide authority to move forward with recovery efforts for a certain period of time. If approved, Mr. Bressner would provide a monthly report to the Commission to inform the Commission what was purchased over the $25,000 limit during the allotted period of time provided for in the ordinance. If the Commission desired, they could approve the Resolution to address Hurricane Wilma restoration needs and in the future, this same process could be used for future emergencies. Mayor Taylor preferred going with the Resolution and to further consider what Mr. Bressner had proposed for future emergencies. Motion Vice Mayor McCray moved to approve Resolution No. R05-187 as presented. Motion seconded by Commissioner Ensler and unanimously carried. 2. Proposed Resolution No. ROS-188 RE: Declaring all private roads in gated communities to be public streets for the purpose of hurricane recovery and emergencies. Attorney Cherof pointed out the Commission was presented with a modified version of this resolution, along with a proposed emergency ordinance for debris removal. The ordinance is a 26 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 companion ordinance because special provisions need to be stated to maximize the opportunity to recover the costs of collections from FEMA. If the Commission approved the resolution, Attorney Cherof would like the proposed ordinance adopted as well. Attorney Cherof requested separate motions for the resolution and the ordinance. He pointed out the ordinance requires a super majority vote since it is an emergency. Vice Mayor McCray inquired what Attorney Cherof considered emergencies in accordance with FEMA. Attorney Cherof responded the emergency is actually the adoption of the ordinance that eliminates the requirement for two separate readings of the ordinance. It would only take effect if there were a hurricane. Attorney Cherof pointed out the revised resolution eliminates the reference to "emergencies" and read the revised Proposed Resolution No. 05-188 by title only. Motion Vice Mayor McCray moved to approve Proposed Resolution R05-188. Motion seconded by Commissioner Ensler and unanimously carried. Proposed Emergency Ordinance No. 05-068 Re: Providing for debris removal in gated community streets and private roads. Attorney Cherof read Proposed Emergency Ordinance No. 05-068 by title only. Motion Vice Mayor McCray moved to approved Proposed Emergency Ordinance No. 05-068. Motion seconded by Commissioner McKoy and unanimously carried. 3. Proposed Resolution No. ROS-189 RE: Suspending the restriction on private waste removal (roll off containers) for a period of 30 days. Motion Vice Mayor McCray moved to approve Proposed Resolution No. 05-189. Motion seconded by Commissioner Ensler. Commissioner Ensler asked when the 30 days would start and end. Attorney Cherof responded the 30 days begins today, if adopted. Mr. Livergood, Director of Public Works, requested the period be longer than 30 days because he felt more time was necessary for cleanup. He requested the time be changed to 120 days. Vice Mayor McCray amended his motion to extend the time to 120 days. Commissioner Ensler agreed to the amendment of the motion. Vote Motion carried 4-0. 27 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida November 1, 2005 D. Other: Vice Mayor McCray announced that Pastor Lance Chaney was admitted to Bethesda Hospital on Sunday afternoon for some tests. The tests came back negative and Pastor Chaney is doing very well. There was an announcement on Sunday at st. John's Missionary Baptist Church that the City stepped up to the plate and the members of the Church gave the City a standing ovation. Vice Mayor McCray offered kudos to the City for all its help during the hurricane. XIII. UNFINISHED BUSINESS: None XIV. ADJOURNMENT: There being no further business, the meeting properly adjourned at 9:25 p.m. CITY OF BOYNTON BEACH (110205) ---..-""" ATTEST: ~m.~ Cty Clerk ~-fI,{.6"{,<- ;"-. )k u<ik\ Recording Secretary 28 The City of Boynton Beach OFFICE OF THE CITY MANAGER 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 City Manager's Office: (561) 742-6010 FAX: (561) 742-6011 e-mail: city.manager@;i.boynton-beach.fl.us www.ci.boynton-beach.fl.us ..cr To: Mayor Taylor Vice-Mayor McCray Commissioner Ferguson Commissioner McKoy Commissioner Ensler From: Kurt Bressner, City Manager Date: November 1, 2005 Subject: Storm Update The following is a summary of items raised from the staff meetings today along with a copy of the latest community and employee updates. Here is the staff meeting recap: 1. City Facilities and Operations Review (All affected Departments) Water Plants -- Both plants are back on FPL wladequate diesel for generators. Lift Stations - 40 stations wlo power out of 150. Adequate generators are now able to address issues of power out. One lift station has had problem with residents disconnecting the generator due to "noise." Police Station - Fully operational City Hall - Fully operational as of 3 PM minor AC problems in some locations. Recreation Facilities - Hester, Senior Center, Art Center, Civic Center back on FPL. Beach is still closed, expect to open on Thursday. Fire Stations - Station # lout of commission, Station #2 on FPL wlroof problems, Station #3 on FPL but with roof damage, Fire Station #4 is fine, on FPL Library - Power back up on Monday afternoon. Museum - Power back up on Monday afternoon. Golf Course - Power up on Sunday. Not open for two weeks as damage to course assessment is done. Clubhouse is open Cemetery - Open 2. Status of Electric Power Restoration - do we have problem areas that we need to provide special notice to FPL? Police Department to do field check each night. It looks as though approximately 30% of neighborhoods are still without power. There will be a curfew tonight (11/1/05) from 12 midnight to 5 AM for areas in the County south of Southern Avenue in WPB. 3. Debris Removal Program and Schedule -- Staffhas formulated an interim schedule. The contractor is in town with 28 trucks. Plans are to expand that to 80 to 100 trucks, which should greatly expedite clean-up. Public Works is issuing schedules each day that have a life span of about three days. Essentially, this is a rolling schedule that will be supplemented each day. We still are getting a lot of mixed loads of debris that complicates the timing and cost of pick-up. Solid Waste Authority confirmed today that plastic bags with landscape and vegetative material if mixed with other landscape debris is not considered a mixed load. 4. Damage Repair to City Facilities - a special team headed up by Risk Management has been established to guide decisions on repair and replacement of facilities. They will work with Facilities, Engineering and Finance to coordinate reports necessary for insurance and FEMA. Insurance adjuster will be in later this week for an initial visit. The Risk Manager has advised that some towns have been visited by bogus adjusters. This is something that residents need to be aware of as well to reduce fraud. 5. Traffic Control - We will be continuing manned traffic control on CongresslW oolbright, CongresslBoynton, Congress/Gateway and CongresslHypoluxo. This morning we received help from the Florida Highway Patrol that then allowed us to concentrate on several other major incidents. The no left turn off and on 1-95 implemented in Boynton Beach is being requested by FHP for other exits on 1-95 elsewhere. County has been out getting the traffic signals adjacent to schools operational. See the attached report from Police regarding functioning traffic signals. We do this report each day and send to the County 6. Ice Distribution - We have a freezer truck on lease and have been distributing ice in neighborhoods. We used the CRA Trolley yesterday. This will be evaluated on a day to day basis. Pam Webb of Risk Management designated "Ice Queen" and will coordinate resources across department lines. We have enough ice for Wednesday and will arrange delivery of more late on Wednesday, if there is a need on Thursday. 7. Assistance to St. John Food Kitchen - What level of support should we continue to provide? As of today, they have power and have returned the generators. There have been several calls from businesses offering donations. 8. State of Emergency - Lift at 7 AM, Tuesday, November 1,2005, as planned. 9. Tarps? -- This will be a big issue. We have obtained and distributed 500 tarps over the past two days. The principal distribution point is Hester Center and that is working well. The City has to go pick up the tarps from County and then handle the distribution through an interdepartmental team. There is an issue related to tarps for those notoeligible for the Blue Roofprogram (tile roofs and flat roofs are apparently not eligible.) America's Gateway to the Gulfstream We are working to provide tarps to those residents not eligible for the Blue Roof Program. Essentially, we are obtaining and distributing as many tarps as we can obtain. In order to obtain the tarps, the orders must be processed via the County Impact System. Jim Ness will coordinate this part the program based on information provided by Recreation on available inventory. 10. Blue Roof Program- how will it transition to the Corps? Currently, the City is running the intake part of the program for the Army Corps of Engineers through volunteers. Virgina Farace has been coordinating this program. We will probably need some temporary assignment of personnel until the Corps' contractor takes over. The program has gone well. I am disappointed that the media has focused on the hiccups in the program - that some properties are not eligible - see #9 above and ignoring the fact that Boynton Beach's program is run by volunteers because the Corps does not have personnel to make the program work. We saw a need in this part of the County and devised a program using COP and CERT volunteers. Put THAT in the news for a change instead of focusing on the negative. 11. City Employee issues - child care, response to catastrophic damage other issues that we possibly help with. HR is heading this up. There is a need for day care until school is back in session (probably Thursday). Recreation will take over the program from the Museum on Wednesday. Some employees wanted the City to offer day care for under five year old children, but we cannot offer this level of service due to licensing and child care issues. We have been able to help a number of employees with damaged property by linking them to insurance services. 12. Dislocated persons - what level of support should the City provide? What staff resources do we have from departments (temporary assignments) to help? The Citizen Help Line at 742-6380 has been dealing with calls from residents and putting them in touch with Red Cross and United Way. For now, a team has been working with residents on a case-by- case basis to help link them up with external services. As more information on outside assistance becomes available, we plug it into the relief system. 13. FEMA Center in Boynton Beach - What is the status of linking up FEMA with a private sector facility in Boynton Beach? Staff is working with the Chamber of Commerce on a location in a private facility. No guarantees. It would be nice to have a facility here but we have no City facilities this time around. 14. Building Permits for Damage Repairs- We are ramping up for regular permit activity in addition to damage repair permits. We went operational Tuesday morning. As of3 PM on Monday, there is extensive damage to VRG with 45-50 units severely damaged, Colonial Club 16 Units severely damage, 10 Commercial properties severely damaged, 39 single family homes, 14 mobile homes and 3 Multi-family buildings with apartments. The projected damage is $75M Residential and $25M commercial, which appears similar to the Frances/Jeanne storms in 2004. America's Gateway to the Gulfstream 15. Public Information Program - a consolidated program via a team is needed to have ONE source for information. This will be directed out of the City Manager's Office with assistance from the Fire Department, PW, Police, HR and Recreation staff. This is working well with daily briefings being issued bye-mail to the Chamber, on the radio and in print 16. City Meetings, Agenda and Business Items - how will we amend the schedule? The meeting schedule for development related matters is being assessed by Mike Rumpf so as to not inconvenience petitioners. This is still underway. 17. City Operations - What programs do we need to suspend to accommodate diverted staff resources to recovery efforts? We need a department-by-department review and report. This is ongoing. 18. Payroll Planning for this week and getting the premium pay to employees as soon as possible. Based on preliminary information, the premium pay will be on the second pay check in November. It is impossible to do for Friday's pay check. 19. What did we learn from this storm? Where does our storm plan need to change? Staff to discuss when we catch our breath. KB: 10/31/05 Cc: James Cherof, City Attorney Wilfred Hawkins, Assistant City Manager America's Gateway to the Gulfstream America's Gateway to the Gulfstream Tuesdav. November 01.200511 :35:19 AM BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT Intersection Controlled by Signal Devices / Safe Congress Ave Intersection E/W FullyFunctional Flashing StopSigns Catalina Plaza Yes No No FD Station #2 Yes No No Federal Hwy Intersection E/W FullyFunctional Flashing StopSigns NE 4 Ave Yes No No Ocean Ave Yes No No SE 23 Ave Yes No No Woolbright Rd Yes No No Lawrence Rd Intersection E/W FullyFunctional Flashing StopSigns Miner Rd Yes No No Traffic Device On Flash and Stop Signs Posted Federal Hwy Intersection E/W MLK Functional Flashing StopSigns No Yes Yes Tuesday, November 01,200511 :35:19 BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT The Following Intersections Have Lights Totally Out and Stop Signs Posted Tuesday, November 01, 2005 11 :35:19 Conlfress Ave Intersection EIW Functional Flashing StopSigns Boynton Beach Blvd No No Yes Gateway Blvd No No Yes Ocean Dr No No Yes Old Boynton Rd No No Yes Summit Dr No No Yes SW 23 Ave No No Yes SW 30 Ave No No Yes SW Congress Blvd No No Yes Woobright Rd No No Yes Federal Hwy Intersection EIW Functional Flashing StopSigns Boynton Beach Blvd No No Yes Gateway Blvd No No Yes Gulfstream Blvd No No Yes Tuesday, November01, 200511:35:19 BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT Freedom Shore Intersection E/W Functional Flashing StopSigns Hypoluxo Rd No No Yes Hif(hridf(e Rd Intersection E/W Functional Flashing StopSigns Gateway Blvd No No Yes 1-95 Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd W No No Yes Gateway Blvd No No Yes Industrial Ave Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd No No Yes Lawrence Rd Intersection E/W Functional Flashing StopSigns Gateway Blvd No No Yes Hypoluxo Rd No No Yes Motorola Intersection E/W Functional Flashing StopSigns Gateway Blvd No No Yes NW 8 St Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd No No Yes Park Ridge Intersection E/W Functional Flashing StopSigns Gateway Blvd No No Yes Seacrest Blvd Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd No No Yes Gateway Blvd No No Yes Gulfstream Blvd No No Yes MLK No No Yes NE 17 Ave No No Yes SE 23 Ave No No Yes SE 26 Ave No No Yes Woolbright Rd No No Yes SW 18 St Intersection E/W Functional Flashing StopSigns Woolbright Rd No No Yes SW 8 St Intersection E/W Functional Flashing StopSigns Woolbright Rd No No Yes Winchester Par Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd No No Yes Old Boynton Rd No No Yes Tuesday, November 01,200511 :35:19 BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT The Following Intersections Have Lights Totally Out and No Stop Signs Congress Ave Intersection E/W Functional Flashing StopSigns Access Rd D No No No Access Rd E No No No Boynton Lakes Blvd No No No Crosspoint ES No No No Hypoluxo Rd No No No Miner Rd No No No Gateway Blvd Intersection E/W Functional Flashing StopSigns Royal Manor Cir No No No Hi/(hrid/(e Rd Intersection E/W Functional Flashing StopSigns Hypoluxo Rd No No No /-95 Intersection E/W Functional Flashing StopSigns Boynton Beach Blvd E No No No Woolbright Rd No No No Lawrence Rd Intersection E/W Functional Flashing StopSigns Citrus Park No No No Santaluces HS Intersection E/W Functional Flashing StopSigns Hypoluxo Rd No No No Sunshine Squa Intersection E/W Functional Flashing StopSigns WoolBright Rd No No No Tuesday, November 01, 200511 :35:19 BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT Traffic Device Hazards Con/(ress Ave Federal Hwy Freedom Shores Hi/(hrid/(e Rd 1-95 Industrial Ave Intersection E/W Access Rd 0 Access Rd E Boynton Beach Blvd Boynton Lakes Blvd Catalina Plaza Crosspoint ES Gateway Blvd Hypoluxo Rd Miner Rd Ocean Dr Old Boynton Rd Summit Dr SW 23 Ave SW 30 Ave SW Congress Blvd Woobright Rd Intersection E/W Gateway Blvd Woolbright Rd Intersection E/W Hypoluxo Rd Intersection E/W Gateway Blvd Hypoluxo Rd Intersection E/W Boynton Beach Blvd E Boynton Beach Blvd W Woolbright Rd Intersection E/W SpecialHazards Nand E functional, S partially functional S functional, Nand E not functional N functional, S, W partially functional, E not functional all partially functional Missing shades and one light All signals missing, wires down Nand E partially functional,S and W not functional all partially functional S functional, N, E, W partially functional S functional, N partially functional, E and W not functional N functional, E and W partially functional, S not functional All signals missing N functional. S, E, W partially functional E functional, Nand W partially functional, S not functional Nand S functional, W partially functional, E not functional all partially functional SpecialHazards shades missing shades missing SpecialHazards All signals missing SpecialHazards all signals missing except westbound S, E functional, N partially functional, W not functional SpecialHazards CONES IN PLACE CONES IN PLACE E functional, W partially functional, Nand S non functional SpecialHazards Tuesday, November 01,2005 11:35:19 BOYNTON BEACH TRAFFIC CONTROL ASSESSMENT Lawrence Rd Motorola NW 8 St Park Ridl(e Santaluces HS Seacrest Blvd Sunshine Square SW 18 St SW8St Winchester Park Boynton Beach Blvd Intersection E/W Gateway Blvd Hypoluxo Rd Miner Rd Intersection E/W Gateway Blvd Intersection E/W Boynton Beach Blvd Intersection E/W Gateway Blvd Intersection E/W Hypoluxo Rd Intersection E/W Gateway Blvd Gulfstream Blvd MLK NE 17 Ave SE 23 Ave SE 26 Ave Woolbright Rd Intersection E/W WoolBright Rd Intersection E/W Woolbright Rd Intersection E/W Woolbright Rd Intersection E/W Boynton Beach Blvd Old Boynton Rd N, E, W partially functional, S not functional SpecialHazards All lights missing, wires down all partially functional westbound light missing SpecialHazards N functional, S, E, W not functional SpecialHazards Sand E functional, Nand W Partially functional SpecialHazards S functional, E and W partially functional, N not functional SpecialHazards E partially functional, N, S, W not fuctional SpecialHazards N, S, W partially functional, E not functional Nand E functional, S partially functional, W not functional N, S, E partially functional, W not functional E functional, Nand S partially functional, W not functional Nand S functional, E partially functional, W not functional N ans W functional, S partially functional, E not functional All signals missing SpecialHazards N functional. W partially functional, E not functional SpecialHazards E and W functional. Nand S not functional SpecialHazards E and W partially functional, Nand S not functional SpecialHazards W functional, Sand E partially functional, N not functional W functional, Sand E partially functional, N not functional Tuesday, November 01, 2005 11 :35:19 l fJ ,/ , ./ I 'b ~y 11 ,'.,. iL ~).;LIv (l t); . j., ,it v t,.' ., jJ" , ~i/{/ ~:i,"/ ,tv J/! ~~~' \ IJ./VV \) {; \ ~ I'" (l '"" v ~., . C V"- 1 ~\'S eJ'\v q,] I lU 10-31-05 From: Harris, Kelly Sent: Tuesday, November aI, 20054:39 AM _ To: ~ressner, Kurt; Briganti, Frank; Farace, Virginia; Ness, ~im \'/~ Subject: Power Survey I~,d'/ Ly $. /.~ ,. 11 IV~:"- ,1 \,\/, i I Iv \}$ _ ;/ Power Survey v \~ . ~-( \c\ y!'\Y) Y\/\ ''J Zone 1 Pine Point villas has power West Side of Seacrest Blvd from north city limits south to Gateway Blvd - NO Power East Side of Seacrest Blvd from north city limits (Mentone Rd) south to Miner Road NO Power Miner Road to Ocean Parkway on the south side of the street has power East Side of Seacrest Blvd from Miner Road south to Gateway Blvd east to Federal Hwy - NO Power VRG has power Rolling Green Elementary - NO Power The Crossings - NO Power Zone 2 & 3 Gateway Blvd south to Boynton Beach Blvd - east of 1-95 to Federal Hwy - NO Power with a few exceptions. East of Federal Hwy there is power throughout the city Four Seas Suns - NO Power Boynton Bay - NO Power Scobee Combes - has Power NE 6th Ave south to Boynton Beach Blvd - east of Seacrest Blvd to Federal Hwy -has power West side of Seacrest Blvd from Gateway Blvd South to Boynton Beach Blvd _ NO Power with few exceptions. Poinciana Elementary School has power Eszell Hester has power St. Mark~ has power Zone 4 Power throughout from BBB south to Woolbright Road East of 1-95 _ Power Zone 5 Woolbright Road to Golf Road on the west side of Seacrest Blvd has - NO power with the exception of the following developments: · Bethesda Park Circle · _High Point · Ridge Point Woods Intermittent power throughout the area of Golf Road south to the south city limits on the west side of Seacrest Blvd. The following locations have power: · SW 5th Street from Woolbright Road south to the 2600 block . SW 28th Ave . SW 4th Street · South side of Chapel Hill Road · Mission Hill Road · Diane Drive · South Lake Drive Hills of Eden has power Gulfstream Road North to SE 34th Ave East of Seacrest Blvd to Old Dixie Hwy has power Old Dixie Hwy - NO Power Gulfstream Mall - NO Power St. Joseph's has Power SE 30th Ave East of Seacrest Blvd north to SE 23rd Ave - NO Power The following developments have power: · Mirabella · Homing Inn . Tuscany . Seagate · Sterling Village · North side of Colonial Club has power but south side does not · Los Mangos · High Ridge Apts Fairfield Apts - NO Power SE 23rd Ave north to Woolbright Road East of Seacrest Blvd to Federal Hwy - has Power Zone 6 Golf view Harbor - has Power South side of Golf Road West ofI-95 - NO Power Chante Clair Villas - NO Power Serrano - NO Power East Side of Congress Ave from Golf Road south to south city limits has power The following developments have power: · Hunters Run · Quail Run · Silver Lakes · Whalers Cove · Cedarwood Villas Zone 7 SW 8th Street east to 1-95 south ofBBB to SW 4th Ave has power The following developments have power: · The Belmont · Winchester Park · Leisureville - appeared to have power throughout · Crystal Key · Gables · Aventine · Clipper Cove · Tara Lakes · Stonehaven · Casablanca . Skylake · Treasure Island Oakwood Square - NO Power Valiare Drive - NO Power Hoadley Road - NO Power Laurel Hills - NO Power Industrial Ave East and West - NO Power ZoneS Mall has power and surrounding plazas have power Zone 9 & 10 Shoppes of Boynton has power LA fitness has power The following developments have power: · Parkside SquareNillage · Dos Lagos · Sandalwood · Via Laugna · San Savino · LaCosta · Borgata · Foster Mills · Nautica.~ · Nautica Sound · Citrus Glen · Lawrence Lakes Estates · Sausalito Place · Royal Maner · Boynton Estates · Lawrence Groves · J onathans Grove · Meadows on the Green - all developments off Meadows Drive · All of Boynton Lakes · Newport Place Boynton Lakes Plaza Meadows Square Cedar Ridge - NO Power Commerce Park has power High Ridge Commerce Park has power Page 1 of3 Costello, Joyce From: Goebelt, Sharyn Sent: Tuesday, November 01, 20054:56 PM To: Everyone Subject: Employee Hurricane Newsletter 10 HELP FOR EMPLOYEES AFFECTED BY HURRICANE WILMA ASSISTANCE FOR EMPLOYEES If any employee has suffered catastrophic damage to property, please contact Human Resources at 742-6277. We will assist you in contacting agencies for hurricane relief. SUPERVISED CHILD PLAY Supervised child play will continue to be available at the Schoolhouse Children's Museum between the hours of 7:30 A.M. - S:30 P.M. on Wednesday, November 2, 200S. Children must be at least five (S) years old and should bring a brown bag lunch and a drink. The phone number at the Museum is 742-6780. NA TIONWIDE EMERGENCY WITHDRAWAL Employees who currently have a deferred compensation account with Nationwide can request an emergency withdrawal of up to $10,000 of their current account balance with no penalty by calling the toll-free customer service number, 1 800-677-3678. Nationwide can direct deposit the distribution to your checking or savings account, so please have this information available when you call the Nationwide customer service number. The withdrawal will be considered earned income and taxed at 10% Federal. You will not be required to provide documentation of need. However, you will want to keep copies of the documentation in the event you are audited by the IRS. ICMA-RC EMERGENCY WITHDRAWAL Emergency funding is available for employees to withdraw up to $S,OOO from their ICMA-RC retirement account for essential living expenses. If you are interested in withdrawing funds, Emergency Withdrawal Packets are available in Human Resources. Please feel free to stop by at your convenience and someone will assist you. INTERNET ACCESS FOR EMPLOYEES Computer terminals are available at the Library for employees to file insurance claims or send e-mails to family members. Library staff members are available to assist you. EMPLOYEE ASSISTANCE PROGRAM Employee Assistance Contact, Maria Ronda 800 404-7960 561 616-1241 INSURANCE CLAIM CONTACT INFORMATION Allstate 800 547-8676 allstate.com Nationwide 800421-3535 nationwide.com State Farm 800 732-5246 statefarm.com 11/1/2005 Page 2 of3 To file an insurance fraud 800378-0445 General Instructions: · Make any repairs to prevent further damage. Keep receipts for supplies you buy and keep a log of the hours you spend making them. · Find your insurance policy and policy number. Call your agent. If you have a problem, call the Dept. of Financial Services' hurricane hot line at 800-227-8676. · Beware of signing contracts with public adjusters. Public adjusters do not work for insurance companies. · If available, use a credit card to finance emergency repairs and document all transactions. · Keep receipts and take photos of all the damage - before and after. OPERATION BLUE ROOF (FREE Tarps) 888 ROOF-BLU Boynton Beach Mall 801 N. Congress Ave. Noon to 6 Sunday lOam to 7 pm Monday thru Saturday Tarps will not be distributed here. You will need to complete fonns and the Anny Corps of Engineers will work with contractors to install tarps on roofs with severe damage. FPL Outages FEMA PRICE GOUGING HOTLINE RED CROSS, Palm Beach County TRIRAIL PALM TRAN 800 468-8243 800621-3362 800 646-0444 561-833-7711 or 1 800-REDCROS 800-874-7245 561841-4287 Better Business Bureau of Palm Beach, Martin & St. Lucie Counties Palm Beach County 561842-1918 Martin, St. Lucie Counties 772-335-2017 HEARING IMPAIRED (TTYffTD) Palm Beach County 561-712-6343 American Shutter Systems Association 800-432-2204 Florida Department of Financial Services Disaster Assistance Insurance Helpline 800-22-STORM CREDIT UNION OF PALM BEACH COUNTY 561686-4006 EMERGENCY FOOD STAMPS 561-837-5078 Dept. of Children and Families will take applications for emergency food stamps in Palm Beach County from Nov. 8 to Nov. 12 between 8 am and 6 pm To quality for food stamp payments of$I52 for a single or $506 for a family offour, residents have to show · Photo ID · Proof of address (utility bill) · Infonnation of number of family members with their social security numbers · Proof of income · Proof of their expenses and stonn losses exceeded available income and savings this month. · Locations: DCF Headquarters III South Sapodilla Ave. WPB - This location will serve people living on the north side of Southern Blvd. North to the Palm Beach County line 11/1/2005 Page 3 of3 Lake Ida Park 2929 Lake Ida Road Delray Beach This location will serve people living on the south side of Gateway Blvd. South to the Palm Beach County line John Prince Park 2520 Lake Worth Road Lake Worth This location will serve people living on the south side of Southern Blvd. South to Gateway Blvd. Belle Glade Pioneer Park 866 SR 715 Belle Glade This location will serve people living in the Western areas of Palm Beach County. CITY OF BOYNTON BEACH CONTACT NUMBERS: Agricultural & Consumer Services Building Permits Debris Removal, Street Signs Elderly Help Line Hurricane & Social Services Information Ice Distribution Traffic Control WaterlSewer 1-800-435-7352 742-6350 742-6200 800-963-5337 211 742-6677 742-6100 742-6400 Please share this e-mail with those employees who do not have access to e-mail. 111112005 . City of Boynton Beach Hurricane Wilma Update Wednesday, November 2, 2005 City of Boynton Beach elected officials along with City staff are committed to working diligently to restoring our City and your neighborhoods to full operation as quickly as possible. We appreciate your patience and cooperation. Please be safe. General Public Hotline - (561) 742-6455 · City Hall and City Hall in the Mall are open. Through Friday, City Hall in the Mall hours are 10:00 AM.-5:00 P.M. Saturday hours are 10 AM.-3:00 P.M. The Senior Center is open from 8:00 AM. - 5:00 P.M. The Art Center, Civic Center and Ezell Hester Center are open, although some programming may be curtailed. Morning programs for pre-school ages at the Art Center are tentatively scheduled to resume on Monday, Nov. 7. After school programming at the Art Center will resume when schools re-open. The Boynton Beach Public Library is tentatively set to reopen today while the beach is tentatively set to reopen on Thursday, Nov. 3. Intracoastal Park and Boat Club Park are open, although activities taking place inside the building at Boat Club Park are suspended indefinitely. The Schoolhouse Children's Museum is open. The Parks division is working to clear debris from the remaining City parks and return them to use as quickly as possible. Parks information: 742-6225. · Ice and tarps will be distributed at the Ezell Hester Center today starting at noon. The Hester Center is located at 1901 S. Seacrest Blvd. For more information, call 742-6550. · The Building Division has reopened. The department's first priority is hurricane-related repair permits. Emergency repairs costing less than $1,000 do not require a permit except for roofs, which have a value of more than $500 and do require a permit. It is not necessary to obtain a permit to repair an existing fence. For more information, call 742-6350. · Some of the City's lift stations remain on generator power. The Utilities Dept. apologizes for the noise created by the generators, but requests that residents not pull the plug on this machinery. The generators are vital to preventing sewer backups. · The City's water supply remains safe and there is no general boil water notice. This is due, in part, to residents' careful use of water during the storm event. We ask that residents continue to conserve water in order to preserve the sewer and wastewater lines and prevent backups. In the event that you do experience a sewer backup, call (561) 742-6400 during normal business hours and (561) 742-6430 after hours. · Normal garbage and recyclable pickup has resumed. Storm debris removal is on going. The pickup schedule for today is as follows: Boynton Lakes; Dos Lagos; south of Mission Hill in Chapel Hill; Boynton Leisureville; Golfview Harbor; Skylake/Laurel Hills; S.E. 3rd Ave. going north to S.E. 23rd Ave. between Seacrest and the railroad tracks; between Boynton Beach Blvd. and S.W. 8th St. and 1-95. Owners must separate storm debris vegetation from other materials. This will help speed pickup. Residents requesting rolloff dumpsters should contact the Public Works Dept. at (561) 742-6200. Residents are discouraged from self-hauling trash and storm debris. · The Boynton Beach Fire Department encourages residents and building owners to remove their hurricane shutters as soon as possible. Failure to do so restricts exit of occupants from a burning or unsafe structure and severely limits the ability of firefighters to rescue people and extinguish fires. · The City is a host site for the Army Corps of Engineers' "Blue Roof Program." An intake center has been established at the Boynton Beach Mall, 801 N. Congress Ave., where City of Boynton Beach volunteers will assist property owners needing to have their roofs repaired (fitted with tarps) by helping them complete registration forms that can then be provided to the Army Corps of Engineers to finalize the installation procedure with contractors and the property owners. Hours this week are 10 a.m.-7 p.m., Monday-Saturday. NO TARPS WILL BE DISTRIBUTED AT THIS LOCATION. · As the cleanup from Hurricane Wilma continues, you are asked to call Sunshine State One Call at 1-800-432-4770 before digging out downed tree roots if you don't know where underground utility services are located on your property. Locally, customers who are served by the City of Boynton Beach Utilities Dept. may call (561) 742-6400 for assistance with locating water and sewer lines. · If you have any additional questions, please call (561) 742-6380. Please do not call 911 unless it is an emergency. IMPORTANT TELEPHONE NUMBERS Hurricane & Social Services Information City of Boynton Beach Utilities (water and sewer) Elderly Helpline Federal Emergency Management Agency (FEMA) Red Cross Florida Power & Light (FPL) BellSouth Price Gouging Hotline Agricultural & Consumer Services Tri-Rail Palm Tran 211 742-6400 1-800-963-5337 1-800-621-3362 833-7711 1-866-438-4636 1-800-468-8243 1-877-737-2478 (residential lines) 1-866-620-6900 (business lines) 1-800-646-0444 1-800-435-7352 1-800-874-7245 841-4287 Storm Related Inquiries - City of Boynton Beach Electrical Power, Tarps, Blue Roof Program, Relocation/Housing Issues Debris Removal, Street Signs Traffic Control Ice Distribution Building Permits Water/Sewer Parks 742-6380 742-6200 742-6100 742-6677 742-6350 742-6400 (742-6430 after hours) 742-6225 Listen to WPTK-AM, 1670, for periodic updates ~7 1 EMERGENCY ORDINANCE NO. 05-0 (9 ~ 2 3 AN EMERGENCY ORDINANCE OF THE CITY 4 COMMISSION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, PROVIDING FOR DEBRIS REMOVAL IN 6 GATED COMMUNITY STREETS AND PRIVATE ROADS 7 TO ALLOW FOR PUBLIC SAFETY OPERATIONS; 8 PROVIDING FOR AN EFFECTIVE DATE 9 10 WHEREAS, the State of Florida, Palm Beach County, and the City of Boynton Beach 11 have all declared states of emergency related to Hurricane Wilma; and 12 WHEREAS, Hurricane Wilma has created a state of emergency in the City of Boynton 13 Beach and the City of Boynton Beach does hereby declare a state of emergency; and 14 WHEREAS, the devastation created by the hurricane has caused difficulties in 15 providing emergency medical and fire services because of debris on streets in all communities; 16 and 17 WHEREAS, the debris resulting from Hurricane Wilma has blocked streets and will 18 hinder the City's ability to provide emergency medical services and to fight fires and save lives; 19 and 20 WHEREAS, this condition exists on private streets in gated communities as well as 21 public streets; and 22 WHEREAS, the situation will jeopardize the residents in gated and private communities 23 and the City at large as the City's ability to fight and limit fires is compromised; and 24 WHEREAS, this is an emergency condition, constituting an immediate threat to the life, 25 health and safety of the citizens of the City and it is necessary to eliminate an immediate threat 26 of significant damage to improved property; and Page 1 of 4 1 2 3 4 5 6 7 8 9 10 "11 12 13 14 15 16 17 18 19 20 WHEREAS, the City has jurisdiction over all private roads in the City only for the purposes set forth herein; and WHEREAS, the City has the obligation, authority and responsibility to enforce its laws on private streets and to provide government services; this obligation, authority and responsibility exists independent of this ordinance, but is affirmed hereby as a matter of record; now, therefore BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Ordinance upon adoption hereof. Section 2. The City has the authority and responsibility to protect the public health and safety, to enter upon and clear debris from public and private streets, to clear and remove debris to permit access by public emergency vehicles and other municipal service providers. Section 3. The City has noticed this emergency meeting in accordance with state law and the City Charter. Section 4. The conditions set forth above constitute a natural disaster and a public emergency and the City hereby exercises its authority to implement the measures set forth herein. Section 5. In order to respond to these emergency conditions, the City must 21 expeditiously clear debris from all roads, including gated communities and private roads. 22 Removal from private roads and rights-of-way and ingress/egress easements shall be limited to 23 necessary actions to eliminate or lessen an immediate threat to life, public safety or to permit Page 2 of 4 1 emergency vehicles unrestricted access to provide necessary services to eliminate an imminent 2 threat to the public health, safety and welfare. 3 Section 6. The City Commission hereby authorizes the removal of debris from 4 private roads, rights-of-way, and ingress/egress easements in private communities to the extent 5 set forth herein. The actions authorized hereby do not permit debris removal except from streets 6 (and rights-of-way and ingress and egress easements), and only to the extent necessary to clear 7 streets for emergency vehicle travel and delivery of services essential to the public health and 8 safety. No other adjacent property will be cleared in a private community. This shall apply only 9 to streets where the City regularly provided access for emergency vehicles and the enforcement 10 of City regulations as well as access for municipal and other public service vehicles. Debris will 11 be removed only where there is unrestricted access during removal times. As a condition of 12 removal, the community must allow unlimited access during debris removal. 13 In the event any homeowners' association, condominium association or any other person 14 or entity bars unlimited access to a private roadway, the City shall immediately suspend 15 hurricane debris collection in that area until written authorization to proceed is obtained from 16 the representatives of the association or community. 17 18 Section 7. The City shall conduct similar operations on public streets. 19 Section 8. This Ordinance shall be valid as permitted by Chapter 166, Florida 20 Statutes, as an emergency ordinance and shall be effective immediately. 21 22 23 FIRST READING this _ day of ,2005. Page 3 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTEST: SECOND, FINAL READING AND PASSAGE this _ day of ,2005. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner City Clerk Commissioner Page 4 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. R05-188 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA DECLARING ALL PRIVATE ROADS TO BE PUBLIC STREETS FOR THE PURPOSE OF HURRICANE RELATED DEBRIS REMOVAL; AND PROVIDING AND EFFECTIVE DATE. WHEREAS, a state of local civil emergency has been declared following the impact of Hurricane Wilma; and, WHEREAS, the City Administration has advised the Commission that public health, safety, and welfare necessitate that all private streets be opened and deemed public to facilitate the removal of hurricane debris; and, WHEREAS, the Commission finds that coordinated and expedited removal of hurricane debris throughout the City lessens the impact such debris has on emergency services: and WHEREAS, the Commission finds that the accumulation of hurricane debris constitutes a risk to public health, including, but not limited to, the risk of fire and the infestation by rodents and vermin. NOW THEREFORE, BE IT RESOL YED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AS FOLLOWS: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. All private streets in the City of Boynton Beach are hereby declared public for the purpose of allowing access for hurricane debris removal. Section 3. In the event any homeowners' association, condominium association or any other person or entity bars access to a private roadway, the City shall immediately suspend hurricane debris collection in that area until written authorization to proceed is obtained from the representatives of the association or community. Section 4. This Resolution applies to private and public roads adjacent to residential, commercial and industrial properties, excluding private recreational facilities. Section 5. This Resolution is effective immediately on adoption. I 1 PASSED AND ADOPTED this 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ATTEST: 20 21 22 23 City Clerk 24 25 (Corporate Seal) 26 27 S:\CA\RESO\gated communities. doc 28 rev. 1101055:00 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 S:\CC\WP\Reso1utions\gated communities.doc day of ,2005. 2 CITY OF BOYNTON BEACH Mayor Vice Mayor Commissioner Commissioner Commissioner