Agenda 01-17-06
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100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
January 17, 2006
Jerry Taylor
Mayor - At Large
Bob Ensler
Commissioner - District ,
DISTRI T I
Mack McCray
Commissioner - District II
Mike Ferguson
Commissioner - District "'
Carl McKoy
Vice Mayor - District 'V
Kurt Bressner
City Manager
James Cherof
City Attorney
Janet M. Prainito
City Clerk
www.boynton-beach.org
We're Reinventing City Living for
the Millennium
CITY OF BOYNTON BEACH
REGULAR CITY COMMISSION MEETING
AGENDA
January 17, 2006
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Dr. Solomon Rothstein - 2nd Police Chaplain
C. Pledge of Allegiance to the Flag led by Commissioner Bob Ensler
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS, & PRESENTATIONS:
A. Announcements:
None
B. Community and Special Events:
1. Heritage Festival - February, 2006 -- Month-long celebration of Black
History Month that informs the public of the ties that bind the African-
American community together through the enjoyment of arts, education
and pride in African-American accomplishments and heritage.
SCHEDULE OF EVENTS
February 12
LOCATION
Wilson Park
DATE
February 1 & 2
Two Shows Ni htl
February 4
Civic Center
Museum Law
Hester Center
Februa 18
Cafetorium
St. John Missiona Church
Hester Center
February 19
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
C. Presentations:
1. Proclamations:
a. Four Chaplains Sunday - February 5, 2006
2. Presentation by the City Manager recognizing the top three City
employees for their fund raising efforts during the 2005 Heart Association
campaign.
3. Presentation by the City Manager of the Employee of the Year Award to
Lt. Ray Altman.
4. Presentation by Recognition Team Chair, Virginia Shea and co-Chair,
Cathy McDeavitt recognizing the 4th quarter D.I.S.C. award winners;
Carisse Lejeune, Sherri Claude and Jim Hart.
5. Presentation by Wayne Segal of certificates of appreciation to students
from Boynton Beach Community High School who participated in
constructing sets that were to be used for the "Pirates of the
Intracoastal" event.
6. Presentation by Mark Hansen, Palm Beach County School Board Member
regarding the harassment prevention program including a bullying
prevention program for Boynton Beach schools.
7. Presentation of invitations and brief performance by the cast and crew
members of the Boynton Beach Medieval Faire to be held at Jaycee Park
on January 28 and 29, 2006.
8. Presentation of a $1,711,312.50 grant award from Florida Communities
Trust to the City of Boynton Beach by members of the State Legislature
that assisted in the purchase of the Jaycee Park site.
9. Presentation of a $200,000 grant award from the Florida Recreation
Development Assistance Program (FRDAP) to the City of Boynton Beach
by members of the State Legislature to fund the development of the
Jaycee Park site.
10. Presentation by Senator M. Mandy Dawson of a $200,000 grant award
from the Florida Department of Environmental Protection under the
Florida Recreation Development Assistance Program (FRDAP) to the City
of Boynton Beach to fund the renovations to the Wilson Park site and
pool area.
11. Presentation by the Veterans Advisory Commission requesting support for
the concept of memorializing I-95 as "P.O.W. IM.LA. Memorial Highway".
2
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
IV. PUBLIC AUDIENCE:
INDmDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3-minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Expiration Date
IV McKoy Adv. Bd. On Children & Youth Alt 1 yr term to 4/06 (2) Tabled
Mayor Taylor Adv. Bd. On Children & Youth Alt 1 yr term to 4/06 (2) Tabled
II McCray Adv. Bd. On Children & Youth Reg 1 yr term to 4/06 (3) Tabled
III Ferguson Adv. Bd. On Children & Youth Reg 1 yr term to 4/07 (3) Tabled
Mayor Taylor Cemetery Board Alt 1 yr term to 4/06 (2) Tabled
Mayor Taylor Code Compliance Board Alt 1 yr term to 4/06 (2) Tabled
IV McKoy Code Compliance Board Alt 1 yr term to 4/06 (3) Tabled
Mayor Taylor Community Redevelopment Agency Reg 4 yr term to 1/10 (2) Tabled
Mayor Taylor Education Advisory Board Alt 1 yr term to 4/06 (2) Tabled
III Ferguson Library Board Alt 1 yr term to 4/06 (2) Tabled
IV McKoy Employees' Pension Board Reg 3 yr term to 4/08 (3) Tabled
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments.
A. Minutes:
1. Commission/CRA Workshop -- November 29, 2005
2. Agenda Preview -- December 30, 2005
3. Regular City Commission -- January 3, 2006
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2005-2006 Adopted Budget.
1. Approve the purchase of two (2) 125 KW replacement generators from
O's Power Systems, Ocala, FL for the Utilities Department wellfield, by
piggybacking the Town of Longboat Key Bid #lFB-05-006-0-2005/GW in
the amount of $79,450.00 or $39,725.00 each.
3
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
2. Approve a piggyback of Jacksonville Electric Authority Bid#WCS-123-00
with Insituform Technologies, Inc. of Jacksonville, FL to reline
wastewater pipelines adjacent to the "The Crossings" in the amount of
$98,500.00. (Table to 2/7/06)
3. Approve a piggyback of Palm Beach County Bid#05-074MP to Way Cool
Playgrounds of Delray Beach in the amount of $49,932.77 and to
Contract Connection, Inc. of Jacksonville Beach, FL in the amount of
$25,354.92 for a total expenditure of $75,287.69 for playground
equipment and outdoor furniture for two areas of City.
4. Approve a piggyback RFP#04-14R of Tamarac, FL for Medical Billing
Services with Advanced Data Processing, Inc. (ADPI) of Miami, FL for
professional technical and workforce assistance for the ALS transport
billing program. This service receives a percentage of account collections
(7%). No immediate expenditures are anticipated at this time. A review
of our current billing practices and historic collections by ADPI has
provided an estimate of revenue increases on the order of $150,000 to
$200,000 per year. (Proposed Resolution No. R06-023)
5. Approve a piggy-back to Palm Beach County School Board Bid# 05C-10C
to Simplex Grinnell of Miramar, FL to monitor and repair the Fire Alarm
System at various locations throughout the City in the amount of
$28,098.49. (Proposed Resolution No. R06-024)
C. Resolutions:
1. Proposed Resolution No. R06-025 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Bernard Naekel for the property at 804 Bamboo Lane, Delray
Beach, FL. (Unincorporated Palm Beach County)
2. Proposed Resolution No. R06-026 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Banyan Cay LLC for the property at 1061 Highland Rd,
Lantana, FL. (Ridge Grove Lot #63)
3.
Proposed Resolution No. R06-027
Florida League of Cities key priority issues.
RE: Adopting the
4. Proposed Resolution No. R06-028 RE: Approving and
authorizing execution of an agreement with the South Florida Water
Management District (SFWMD) to accept a $500,000 grant for the
installation and development of one (1) Floridan Aquifer test well and
two (2) Floridan Aquifer dual-zone monitoring wells.
4
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
5. Proposed Resolution No. R06-029 RE: Approving and
authorizing execution of Grant Agreement between the City and State of
Florida, Department of State, Division of Library and Information
Services, for the expansion project of the Boynton Beach City Library to
secure the grant amount of $500,000.00.
6.
Proposed Resolution No. R06-030
Plan recommendations.
RE: Approving Pay
D. Ratification of Planning & Development Board Action:
1. United Way of Palm Beach County, Inc. (MSPM 05-010) Request for
a major site plan modification to construct a one-story 5,000 square foot
office building adjacent to the existing 16,393 square foot office all on
6.22 acres zoned PID.
2. Bellamy Heights (ZNCV 06-001) Request for relief from the Land
Development Regulations, Chapter 2, Zoning, Section 5.D.2.a, requiring a
minimum lot frontage of 60 feet to allow a minimum lot frontage of 57
feet (a variance of 3 feet), and requiring a minimum lot area of 7,500
square feet to allow a minimum lot area of approximately 6,850 square
feet (a variance pf 650 square feet) for a proposed single-family
residence within the R-1-A Single-Family zoning district. (Not heard by
the P&D; to be postponed to the January 24, 2006 P&D meeting
and February 21, 2006 City Commission Meeting)
E. Ratification of CRA Action:
None
F. Accept the written report of purchases over $10,000 for the month of December
2005.
VII. CODE COMPLIANCE & LEGAL SETTLEMENTS:
None.
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
THE CITY COMMISSION WILL CONDUCT THESE PUBUC HEARINGS IN ITS DUAL CAPACITY AS LOCAL
PLANNING AGENCY AND CITY COMMISSION
A.
Project:
Agent:
Owner:
Location:
Rapido Rabbit Carwash (COUS 05-004)
Bradley Miller, AICP, Miller Land Planning Consultants, Inc.
Boynton Properties, LLC, Anthony Pugliese III
East side of Congress Ave; approx. 275 feet north of SW 30th Ave.
5
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
Description: Request for Conditional Use and Site Plan approval for a 4.595
square foot automated car wash facility and related site
improvements on a 0.88 acre site zoned M-1, Industrial. (Tabled
to 2/7/06)
IX. CITY MANAGER'S REPORT:
A. Analysis of Water Capital Improvement Fees
B. Follow-up on CRA/Commission Planning Workshop held November 29, 2005
X. FUTURE AGENDA ITEMS:
A. Award the "TWO YEAR CONTRACT FOR SCHOOL CROSSING GUARD SERVICES"
Bid #009-2110-06/JA, to Staffing Connections/Action Labor, for an estimated
annual expenditure of $261,000.00. (Proposed Resolution No. R06-001)
(Tabled on 01/03/06)- February 7, 2006
B. Report on City's potential help and other governmental entities for "at-risk"
citizens during declared emergencies - February 2006
C. Update on City's position on minority contracts - February or March 2006
D. Amend the Parks Dedication Code ordinance to modify the review time line -
February 2006
E. Development of performance criteria for City Manager's Evaluation - February
2006
F. Capital Improvement Budget Review - February 28, 2006
G. 2005 Hurricane After-action Report and Recommendations - February 28, 2006
H. Report from the Pension Consultant - February 28, 2006
1. Ordinance on Adult Entertainment - March 21, 2006
J. Requirement for underground utility lines for all new development - April 2006
K. Cellular 911 Dispatch - May 2006
L. Regulations on Improper Weapons Use - March 2006
XI. NEW BUSINESS:
A. Status Report on the potential of establishing a policy for affordable housing
within the CRA'
6
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
XII. LEGAL:
A. Ordinances - 2nd Reading - PUBLIC HEARING
1. Proposed Ordinance No. 05-073 RE: Approving the
declaration of a local "Housing Emergency," with a means of allowing for
the temporary placement of FEMA travel trailers and mobile homes on
private property in the City.
2. Proposed Ordinance No. 06-001 RE: Annexing a
3.166 acre portion of a 5.47 acre project. (Gulfstream Gardens Phase II
ANEX 05-004)
3. Proposed Ordinance No. 06-002 RE: Amending the
Comprehensive Plan Future Land Use Map from General Commercial
(GC), Local Retail Commercial (LCR) and Commercial High Intensity (CH)
(Palm Beach County) to Special High Density Residential. (SHDR)
(Gulfstream Gardens Phase II LUAR 05-012)
4. Proposed Ordinance No. 06-003 RE: Rezoning from
C-3 Community Commercial and (CG) Commercial General (Palm Beach
County) to Planned Unit Development (PUD). (Gulfstream Gardens Phase
II LUAR 05-012)
a. Gulfstream Gardens Phase II (NWSP 05-028) Request for
new site plan approval to construct 110 townhouse units,
recreation amenities and related site improvements on a 5.47
acre parcel in the Planned Unit Development (PUD) zoning
district. (Tabled on 1/3/06)
5. Proposed Ordinance No. 06-004 RE: Annexing a
4.456-acre portion of a 7.402-acre project. (Palm Cove ANEX 05-005)
6. Proposed Ordinance No. 06-005 RE: Amending the
Comprehensive Plan Future Land Use Map from General Commercial,
Local Retail Commercial (City) and Medium Residential-5 and Commercial
High/5 (County) to Special High Density Residential. (Palm Cove LUAR
05-014)
7. Proposed Ordinance No. 06-006 RE: Rezoning from
C-3 Community Commercial, C-4 General Commercial (City) and RM
Residential and CG General Commercial (County) to PUD Planned Unit
Development. (Palm Cove LUAR 05-014)
8. Proposed Ordinance No. 06-007 RE: Abandoning the
southwest corner of Lot 6 of "Killian's Park"; thence east, along the north
right-of-way line of Miller Road, a distance of 450 feet. (Palm Cove ABAN
05-008)
7
Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
a. Palm Cove (NWSP 05-031) Request new site plan approval to
construct 121 fee-simple townhouses, recreation amenities and
related site improvements on 7.402 acres in the Planned Unit
Development (PUD) zoning district. {Tabled on 1/3/06)
9. Proposed Ordinance No. 06-008 RE: Amending the
Comprehensive Plan Future Land Use Map from Local Retail
Commercial to Low Density Residential. (401 North Dixie (Olsson
Property) LUAR 05-013)
10. Proposed Ordinance No. 06-009 RE: Rezoning from
C-3 Community Commercial to R-l Single Family Residential. (401 North
Dixie (Olsson Property) LUAR 05-013)
11. Proposed Ordinance No. 06-010 RE: Abandoning a
portion to North Circle Drive (aka NE 17th Avenue) and a portion of South
Circle Drive (fka NE 16th Drive) from NE 3rd Court westward to the Four
Sea Suns Condominium, Inc. complex.
12. Proposed Ordinance No. 06-011 RE: Approving the
correction of Ordinance 05-034 regarding minimum side setbacks in the
R-1-M Zoning District.
13. Proposed Ordinance No. 06-012 RE: Amending Part
II, Chapter Two, Article 12, "Veterans Advisory Commission," Section 2-
162 entitled "Organization" and Section 2-163 entitled "Board
Appointment and Membership" of the City of Boynton Beach Code
Ordinance to provide for an increase in the number of Honorary Members
on the Veterans Advisory Commission.
B. Ordinance - 1st Reading
1.
Proposed Ordinance No. 06-013
quasi judicial items on agenda.
RE: Placement of
C. Resolutions:
None
D. Other:
1. Approval of proposed settlement for the property owned by Frank Janots.
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Agenda
Regular City Commission Meeting
Boynton Beach, Florida
January 17, 2006
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.s.286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDMDUAL WITH A DISABIlITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWEN1Y-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
FINAL DRAFT AGENDA 1/13/20061:25 PM
5: \CC\ WP\CCAGENDA \AGENDAS\y ear 2006\010306.doc
9
Date
February 1 & 2, 2006
Two shows nightly
February 4,2006
February 12,2006
February 19,2006
February 18,2006
IIl.-ANNOUNCEMENTS 1ft PRESENTATIONS
Item B.l.
HeritageFest 2006
Schedule of Events
Event/Time
Location
Walker Brothers Circus
5:30pm & 7:30pm
Wilson Park
Academic Contest
9:00am - Noon
Art In The Park
Noon - 3:00pm
Civic Center
Museum Lawn
Soccer Tournament
5:00pm - 9:00pm
Hester Center
Awards Banquet
Book Fair
Cafetorium
St John Missionary Church
* The Soccer Tournament is a new to our schedule this year. With this
addition the H~rtitageFest Board continues to strive to be more inclusive of
the communities that make up this great city.
*The Basketball Tournament was removed form the schedule due to a
scheduling conflict with the existing programs at Ezell Hester Center
* The Parade and concert was removed form the schedule due to budgetary
constraints
The HeritageFest Board is considering in the future spreading out activities
throughout the year with activities culminating in February.
We would like to host the carnival in May of2006 instead of February. The
carnival is a major source of revenue for HeritageFest as well as being a
favorite activity of the community. The Hilderbrand Rides (the carnival)
will not be available in February. The next date they will be in this area is
sometime in May. We are therefore looking forward to welcoming
Hilderbrand Rides in May.
III.-ANNOUNCEMENTS &. PRESENTATIONS
Item C.l.a
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission
Meeting Dates in to City Clerk's Office Meeting Dates
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006
[8J January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006
Date Final Form Must be Turned
in to C itv Clerk's Office
January 17,2006 (Noon)
February 6,2006 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
-; -~!
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0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
[8J Announcement 0 Presentation
0 City Manager's Report
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RECOMMENDATION: Adopt a Proclamation declaring Sunday, February 5, 2006 as "Four Chaplains Sunday."
EXPLANATION: The Boynton Veterans Council will be holding their Four Chaplains Celebration on Sunday,
February 5. 2006 at 3:00 p.m. at Temple Beth Kodesh located at 501 Northeast 26th Ave., Boynton Beach, FL. This
will mark the 63rd Anniversary of the sinking of the troopship SS Dorchester, which carried to their deaths four
Chaplains of three faiths who stood united in prayer as the ship went down, sacrificing their lives to save the lives of
others.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: Not to adopt the Proclamation.
~
City Manager's Signature
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D. ent Head's SIgnature
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Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
JProrlamation
WHEREAS, February 5, 2006 will mark the 63rd Anniversary of the sinking of the
troopship SS Dorchester, which carried to their deaths the four Chaplains of three faiths who
stood united in prayer as the ship went down; and
WHEREAS, these four Chaplains - Roman Catholic, Jewish and Protestant gave their
own life jackets to four soldiers and thus sacrificed their own lives to save the lives of others;
and
WHEREAS, it is fitting at a time when the freedom of the world is imperiled that the City
of Boynton Beach Florida should give special recognition to the memory of those who sacrificed
their lives for the cause of freedom; and
WHEREAS, the heroic deed of the four Chaplains and their combined act of supreme
devotion and sacrifice for American liberty and human freedom will be an inspiring and ever-
shining example of real brotherhood for all time to the people of the world; and
WHEREAS, we must all see to it that their supreme sacrifice to the common cause of
freedom and justice for all shall not have been in vain.
NOW; THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of
the City of Boynton Beach, Florida, hereby proclaim Sunday, February 5, 2006 to be observed
as:
"FOUR CHAPLAINS SUNDAY"
And call upon all our citizens to commemorate the day with appropriate observances in public
places and by prayers in their homes and houses of worship.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Boynton Beach, Florida to be affixed at Boynton Beach, Florida, this 17th day of January, Two
Thousand and Six.
ATTEST:
Jerry Taylor, Mayor
City of Boynton Beach
City Clerk
(Corporate Seal)
III.-ANNOUNCEMENTS (\ PRESENTATIONS
Item C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
~ January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement ~ Presentation
0 City Manager's Report
RECOMMENDATION: Presentation by the City Manager recognizing the top three City employees for their fund
raising efforts during the 2005 Heart Association campaign.
EXPLANATION: The American Heart Association is one of three city-sponsored events for fund raising. As the
result of dedicated employees going the extra mile, over the past six years the City has donated $177,532 to the
American Heart Association to support research for heart disease and stroke avoidance. One employee who has
gone over and above is Terry Corcoran, Records Clerk in the Police Department. Terry raised $7,120.69 this
year. Over the past 3 years she has raised over $19,000. She is to be congratulated. Chief Bingham came in
second this year by raising $2113.73 and Kurt Bressner came in third raising $1,061.39. They are also to be
congratulated.
PROGRAM IMPACT: N~
FISCAL IMPACT: N/A
Department Head's Signature
~
CIty Manager's Signature
ALTERNATIVES: N/A
City Attorney / Finance / Human Resources
Department Name
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III.-ANNOUNCEMENTS It PRESENTATIONS
Item C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
December 5, 2005 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17,2006 (Noon)
0 December 6, 2005
0 December 20,2005
0 January 3, 2006
l'81 January 17, 2006
November 14,2005 (Noon.)
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February 6, 2006 (Noon!::,
December] 9,2005 (Noon)
February 21, 2006 (NOOn9-
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January 3, 2006 (Noon)
March 6, 2006 (Noon)
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NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
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0 Development Plans -
-
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0 New Business ..-
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0 Legal
0 Unfinished Business
l'81 Presentation
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RECOMMENDATION:
Presentation to Lt. Ray Altman, Fire Department, for Employee of the Year.
EXPLANATION:
Lt. Ray Altman was chosen by the Recognition Team to receive the Employee of Year award for 2005. Ray was chosen for
his overwhelming commitment to the community and his unselfish personal sacrifices which allowed the Fire Rescue
Department to present to the people of Boynton Beach one of the most impressive, multi-media public education vehicles in
the industry, Ray gave more than 800 hours of his personal time to work with students at South Tech, who labored on the
vehicle. Ray completed the project for less than $14,000, and his attention to STEWARDSHIP enabled the city to save tens
of thousands of dollars. Because of his DIVERSITY, Ray worked closely with each and every young person at South Tech
who wanted to contribute to the project, regardless of his or her background or ability.
PROGRAM IMP ACT:
Promoting the City's core values and recognizing outstanding employee performance.
FISCAL IMPACT:
The award winner received a $500 American Express gift card. This is funded through our Public Affairs account 001-1212-
519-48-01.
~~ERNATlVES: t2
{?~ ~ ~. ~5b>(
Cathy McDeavitt
Recognition Team Vice Chair
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City Manager's Signature
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DQC
~ire Department Lt. Ray Altman was recently named Employee of the Year by the Employee Recognition Team from
a field of five other previous D.I.S.C. Award winners, including Heather Spillane (July), Charlie Hodis (September),
Carisse Lejeune (October), Sherry Claude (November) and Jim Hart (December). As Employee of the Year, Ray was
presented with a certificate and a $500 gift card. He will be recognized in the Spring with the 2005 Employee of the
Year plaque at the annual Employee Awards Dinner.
Ray was nominated in August for the Employee of the Month Award by Steve Lewis, the department's community
relations specialist, for his exceptional effort and teamwork in refurbishing a fire rescue vehicle. According to Steve,
"Ray's overwhelming commitment to the community and his unselfish personal sacrifices allowed the Fire Rescue
Department to present to the people of Boynton Beach one of the most impressive multi-media public education
vehicles in the industry." Ray gave more than 800 hours of his personal time to work with students at South Tech,
who labored on the vehicle. He completed the project for less than $14,000, and this attention to STEWARDSHIP
enabled the City to save tens-of-thousands of dollars. Because of his commitment to DIVERSITY, Ray worked closely
with each and every young person at South Tech who wanted to contribute to the project, regardless of his or her
background or ability.
Not long after the project was all but complete, an unfortunate incident occurred with the vehicle, something that was
beyond Ray's control. But he took responsibility and demonstrated CHARACTER and INTEGRITY when he offered that
perhaps he could have done more to help avoid the situation. After all he had already done and sacrificed for the
project, he accepted blame where there was none. Ray was also nominated as the Boynton Beach Fire Rescue
Paramedic of the Year for 2005. Congratulations, Ray, on all of your remarkable achievements. The citizens and
employees of Boynton Beach are truly the benefactors of your boundless talent.
Almost Famous 1
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III.-ANNOUNCEMENTS It PRESENTATIONS
Item C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
December 19,2005 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17,2006 (Noon)
o December 6, 2005
o December 20, 2005
o January 3, 2006
[gI January 17,2006
November 14, 2005 (Noon,)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
February 2 1,2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)"':'. '=\:~:~
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
c:::?
PI
n
0 Development Plans ....)
._..1
0 New Business
--0
0 Legal .-5;~
0 Unfinished Business
[gI N
Presentation .r;-
"Cj
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-':-~ -~~
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01<:,
RECOMMENDATION:
Presentation to be made by Recognition Team Chair, Virginia Shea, and Recognition Team co-Chair, Cathy McDeavitt for
the purpose of recognizing the 4th quarter (October, November & December) D.I.S.C. award winners - Carisse Lejeune,
Sherri Claude and Jim Hart.
EXPLANATION:
This presentation will fulfill the Recognition Team's vision, "No contribution goes unrecognized" and the team's mission "To
foster and maintain an environment where city employees are recognized and valued."
PROGRAM IMP ACT:
Promoting the City's core values and recognizing outstanding employee performance.
FISCAL IMP ACT:
The award winners each received a $50 American Express gift card. This is funded through our Public Affairs account 001-
1212-519-48-01.
ALTERNATIVES:
N/A
/l~ rt:'c:d2 .
L - ,. (" . U2.-~-L~
Cathy McDeavitt
Recognition Team Co-Chair
~
City Manager's Signature
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Carisse LeJeune - October
Sherri Claude - November
OJ.S.C. Award Winners
Carisse LeJeune
An administrative assistant in the City Manager's office,
Carisse LeJeune is the D.I.S.C. Award winner for
October. Carisse was nominated by Debbie Majors,
grants coordinator, for "consistently reflecting all of our
City's core values: According to Debbie, "She always
volunteers to help others. In fact: continues Debbie: I
have never heard Carisse tell anyone 'no', if they
requested her assistance no matter how busy she was.'
Carisse has volunteered to serve on many committees
and teams, including two values process teams where
she voluntarily assumed clerical responsibilities for the
Values Communication Team and assisted in the
formation of the Recognition Team. As vice chair of the
Safety Committee, Carisse was responsible for the
review and revision of the City's safety manual. The
manual was then submitted to the State Division of
Worker's Compensation, Bureau of Self-Insurance, as
part of the certification process for self-insurers.. The
following year Carisse took the initiative to direct all
department safety coordinators to review and update
their departmental standard operating systems.
Carisse was also nominated and elected by the general
employees to represent them as a Trustee on the
General Employees Pension Board and recently stepped
up to the plate to ensure work flowed smoothly for all
departments under Administrative Services when the City
Manager and Assistant City Manager were unable to
work.
Debbie concludes that Carisse possesses "great
integrity" and "she will make sure the 'right thing' is done
regardless of extra work or longer hours involved.' She is
a "hard worker, looking for opportunities to better the
workplace and community she works in:
Sherri Claude
Assistant to the Director of Recreation & Parks, Sherri
Claude is the D.I.S.C. award winner for November. Ginny
Shea, department Marketing Manager, nominated her for
consistently demonstrating Diversity, Integrity and
Stewardship.
As the team leader for the Recreation & Parks
Department's Planning Team, Sherri works with a wide
variety of personalities with various skills and interest
levels in helping to bring the department closer to
national accreditation. The accreditation process takes
on average two years to complete and will be a
significant accomplishment for the department. In her
capacity as assistant to the Advisory Board on Children
and Youth, Sherri coordinates the bi-yearly Youth Expo
and annual Youth Bank program and dinner. She works
with a diverse group of appointed board members to
enable them to meet their goals for youth.
Ginny further says that Sherri is one of the most ethical
people she knows. 'She is able to understand fairness
across the board. She is consistently supportive of her
fellow team members and is unafraid, for the good of the
department, in bringing up issues that need to be
resolved:
As evidence of her Stewardship, in addition to carefully
monitoring expenses, Sherri created a department goals
table that allows management and staff to track the
progress of goals of each employee in the entire
department.
As D.I.S.C. award winners, Carisse and Sherri each
received a certificate, pin, a $50 gift card and a rainbow
of balloons. The Employee Recognition Team's
nominating committee and all City employees join
together to congratulate Carisse and Sherri.
Please remember that any employee may be nominated
for demonstrating the City's Core Values. The
Recognition Team looks forward to receiving nomination
forms, which are due to Human Resources by the 28th of
ch m nth.
McDeavitt, Cathy
__,~___",.~.-__~~____~_____".~__._~___,v___.m,~'__'_~~__0'-"'" ..-
From: Segal, Wayne
,t: Thursday, December 15, 20054:26 PM
. .;. Everyone
Subject: December D.I.S.C. Award Winner
Attachments: Jim Hart DISC Award.pdf
Jim Hart
D.I.S.C. Award Winner
Utilities Department Construction Stormwater
SUpervisor Jim Hart is 1he D.I.S.C.Award winn~ for
December. He was nonnated by Torry Lomballi.
Wastewater Division 5lJpefvisor, Acconing 10 Tony.
Jim displayed exoellent examples of our City's core
values during a major Utility cOl15lnJction project.
Althe beginning of July. and continuing for the next 3
weeks. Jim lead a special project team 01 employess
cofl1ll1Bd hom lour different dlvi&lol15 to repair a
wction of failing 16" Wastewater Force Main on
Boynton Beach Boulevard.
Thi& 16' Force Main conveys wa&tewater to one of the
City's six Maslltr Lift Slations, LS #317, that pumps
over two million gallons of waste pet day. Our
employees had never before attempted this type 01
repair project. The utgBIKY 01 the repair was critic..l;
the imnWnent chance of wastewater d1sdlarg8S and
the growing sinkhole on Boynton Beach Boulevard
would become a safety. life and he..1lh ril;k very soon.
Torry scIleduled II meeting to di&w&li the options Wilh
Jim and to build a team to lake on !his taY.
After they met to diswss the possibilities of the repair,
the lime, cost and manpower, Jim demonslra..d his
STEWARDSHIP by owning the probktm and laking the
lead to repair it and place the main back into normal
operating liervice, Jim allio displayed acts of
CREAtIVITY by taking relipOflslble riSts in repairing
the force main in-houlie versus hiring an outside
con1rector. In doing this. Jim tumed chllllenges into
opportunities for the spllCilll tltam they had created;
challenges of pu1llng together experienced employees
witt1 new, dedicated and volunteering employees so
Ihey could leam from each olher and take on future
challenges. Jim also displayed acJs of INTEGRITY by
Recognition TNm members (l.) Dall. Ailstoclt,
Cynthia Kelly and John Jordan congratulate
DJ.s.C. Award winner Jim HiJI't.
12/22/2005
doing the right thing. not only for the City and its
citizens, but also for the special "Bm that was ueated.
He stood by hili commitment and actiOn5 with a
positive image Bnd held the team accountable tor their
piVt in this project.
In the end, not only had Jim ti&played actions of
DIVERStTY but the project team did as well. All of
Ihem. working with each other, some for the fir5t time;
hBvlng respKt for and honoring differences in
opinions; trust and communication wiIh each other and
participating in a project that puUed everyone together
to display a perfect example of teamwork.
A:s a DJ.S.C. Award winner. Jim received a.oortificate,
pin, a $50 gift card and a rainbow of balloons. The
Employee Recognition Team's nominating comrniltte
and all City employeft join together to (:OI1gJ..tulate
Jim.
Please remember that any employee may be
nominated fot demonstrating Ihe City's Core Values.
The Recognition Team looks forward to receiving
nomination forms, which are due to Human RltSOUrces
by lie 28" of each month.
.~C\~:y Of"...
7,
l_ ~.~'C
/\; ,,~;-) "",,, ~:> {:/~\~
In.-ANNOUNCEMENTS & PRESENTATIONS
Item C.5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
D December 6, 2005
D December 20, 2005
D January 3, 2006
[8J January 17,2006
November 14,2005 (Noon.)
D February 7, 2006
D February 21, 2006
D March 7, 2006
D March 21, 2006
January 17, 2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21, 2006 (Noon)
January 3,2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D
D
[8J
Legal
Unfinished Business
Presentation
RECOMMENDATION: Permit presentation.
EXPLANATION: Present certificates of appreciation to students from Boynton Beach Community High School who
participated in constructing sets that were to be used for the "Pirates of the Intracoastal" event. The event was subsequently
cancelled due to Hurricane Wilma. However, many of these sets will be utilized for the upcoming Medieval Faire.
PROGRAM IMPACT: Helps to emphasize the strong partnership that exists between the community and the school.
FISCAL IMPACT: None
AL TERNA TIVES: Not permit presentation.
UI~h~' ~
epartment ad's Si e
~
Ity anager's Signature
Public Affairs
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
IIl.-ANNOUNCEMENTS &: PRESENTATIONS
Item C.G
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement [gI Presentation
0 City Manager's Report
RECOMMENDATION: Permit presentation.
EXPLANATION: Beginning in January, two schools in Boca Raton will become pilot sites in the School District's rollout
of a harassment prevention program that administrators hope that all schools will eventually embrace. Mark Hansen, school
district board member, who is seeking Commission support for a bullying prevention program in Boynton Beach schools, met
with Mayor Taylor who recommended that he make a presentation to the full Commission about the program.
PROGRAM IMPACT: Commission support could influence the adoption of the program into Boynton Beach schools.
FISCAL IMPACT: None
tJ~~/~ '~h~
Departme ead's 19nature
~C'M' 'S'
Ity anager sIgnature
AL TERNA TIVES: Not permit presentation
Public Affairs
City Attorney / Finance / Human Resources
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
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Costello. Joyce
"om:
~nt:
To:
subject:
infoweb@newsbank.com
Wednesday, December 21,20051:34 PM
costelloj@ci.boynton-beach.fI.US
Requested NewsBank Article
Paper: south Florida Sun-Sentinel (Fort Lauderdale, FL)
Title: TWO BOCA SCHOOLS TO TEST WAYS TO PREVENT BULLYING
Author: Lois K. Solomon Education Writer
Date: December 5, 2005
Section: LOCAL
Page: 1B
Beginning in January, talk about bullying and way' to prevent it will become a big part of
the day at two Boca Raton schools.
Addison Mizner Elementary and Don Estridge High Tech Middle will become pilot sites in
the Palm Beach County School District's rollout of a harassment-prevention program that
administrators hope all schools will eventually embrace.Schools across the country are
reporting success with the Olweus Bullying Prevention Program, designed to reduce
opportunities for bullying by restructuring the way a school conducts its day. Alison
Adler, Palm Beach County schools' safety and learning environment chief, believes local
schools can achieve similar results.
"This is more than a program, it's a campaign," Adler said. "It's about the way we
interact with kids."
The district will begin the campaign at the two Boca Raton schools at the request of
donor Norman Brickell, who offered $5,000, Adler said. In 1997, Brickell and his ex-wife
)nated $10,000 to the University of Miami's Department of psychiatry and Behavioral
~iences to open Florida's first center for the study and prevention of teen suicide.
Their teenage son committed suicide in 1982.
The School District does not track bullying incidents, so it is unclear how widespread
the problem is. According to a report this year by the National Center for Education
Statistics, 7 percent of students ages 12 to 18 across the country said they had been
bullied, while 29 percent reported that drugs were made available to them on school
property, and 9 percent were threatened or injured with a weapon at school.
All of Palm Beach County's 172 schools are encouraged to run programs on bullying and
conflict resolution, but not all do. Depending on the severity of the harassment,
penalties range from suspension to having a talk with the aggressor and the victim.
The district has several ongoing programs intended to reduce bullying. "Aggressors,
Victims and Bystanders" teaches middle school students what to do when they are harassed,
including going to an adult.
Youth Ambassadors, for high school students, identifies student leaders and teaches
them how to keep their eyes open for potentially violent situations. Safe Schools Task
Force, formed as a way to improve school safety, expanded both of these programs after the
fatal shooting of Lake Worth Middle School teacher Barry Grunow in May 2000.
Some parents want bullying education to start before middle school, because they say
aggressive behaviors can be ingrained at early ages.
"Bullies are savvy enough to knoW how to bully without getting caught," said Addison
Mizner parent Maria Brandwein, whose fifth-grade son was harassed at school. "They do it
on the way to recess, or on line for the water fountain, when the teachers aren't
,tching. I've found that teachers will try to intervene if they are aware of it, but not
lery teacher is aware."
The Olweus (pronounced ol-VAY-us) program, designed for children 6 to 15, seeks to
fill in such gaps by making sure schools have a detailed system to monitor students during
1
break period" De,igned by Dan Olweus, a Norwegian professor, the program i, being used i
Norway, Great Britain and Germany, and in the United States, schools in Colorado, Arizona
and Pennsylvania have reported success.
Each Olweus school has a Bullying Prevention Coordinating Committee, which includes
teachers, administrators, parents and students. Schools ask students to fill out
questionnaires about their experiences with bullying and conduct regular classroom
meetings about proper ways to interact.
Administrators meet separately with the aggressor and the victim to get them to speak
honestly and also meet with the parents of both children. Children appear in public
service announcements that urge fellow students to stop bullying and report it when they
see it.
Lois Solomon can be reached at lsolomon@sun-sentinel.com or 561-243-6536.
Author: Lois K. Solomon Education Writer
Section: LOCAL
Page: IB
Copyright 2005 Sun-Sentinel Company
2
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III.-ANNOUNCEMENTS 8& PRESENTATIONS
Item C.7
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2095 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
[gJ January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o
o
o
o
[gJ
Legal
Unfmished Business
Presentation
Development Plans
New Business
RECOMMENDATION: Allow presentation
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EXPLANATION: Cast and crew members ofthe Boynton Beach Medieval Faire will give a brief performance in which
they will present Commission members with invitations to the event, which will be held at Jaycee Park on Saturday-Sunday,
January 28-29.
PROGRAM IMPACT: Will enhance public awareness of the event.
FISCAL IMPACT: None
AL TERNA TlVES: Not all presentation
~
City Manager's Signature
tV'~ALJ ~ ~d
epartment o's Si e-
Public Affairs
City Attorney / Finance / Human Resources
Department Name
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Aclmlsslon Each Da1?
General admission: $6 ($1 off if in period costume)
Seniors: $5 Children 3-10: $3
Info
On the Web at www.boynton-beach.org or
call 561.742.6246
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Requested City Commission
Meeting Dates
o December 6, 2005
o December 20, 2005
o January 3, 2006
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NATURE OF
AGENDA ITEM
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.8
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Fonn Must be Turned Requested City Commission
in to City Clerk's Office Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
November 14,2005 (Noon,) 0 February 7, 2006
December 5, 2005 (Noon) 0 February 2 I, 2006
December 19,2005 (Noon) 0 March 7, 2006
January 2, 2006 (Noon) 0 March 21, 2006
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21, 2006 (Noon)
March 6, 2006 (Noon)
o
o
o
o
o Announcement
o
o Development Plans
o New Business
o Legal
o Unfinished Business
[gJ Presentation
--<"C';
Administrative
Consent Agenda
Public Hearing
Bids
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-i'--':':'
City Manager's Report
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EXPLANATION: The Recreation and Parks Department submitted a grant application to Florida Communities Trust grant :;::
program. The State Legislature approved the grant, which assisted in the purchase of the Jaycee Park site. A representative
for Senator Jeff Atwater would like to take this opportunity to present the check to the City.
RECOMMENDA TlON: Presentation of a $1,711,312.50 grant award from Florida Communities Trust to the City ~f?
Boynton Beach by members of the State Legislature.
PROGRAM IMPACT: The presentation of this grant award demonstrates the State Legislative support for Recreation and
Parks projects in the City of Boynton Beach.
FISCAL IMPACT: The grant award will funded a portion of the park purchase. Pahn Beach County gave $1,000,000.00 to
assist in the purchase. The City paid $711,312.50 for a total purchase price of $3,422,625.00.
ALTERNATIVES: N/A
\~
-
~
City Manager's Signature
Department Head's Signature
Recreation & Parks
Department Name
City Attorney I Finance I Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.9
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
0 December 6, 2005 November ]4,2005 (Noon.) 0
0 December 20, 2005 December 5, 2005 (Noon) 0
0 January 3, 2006 December ]9,2005 (Noon) 0
IZJ January] 7,2006 January 2, 2006 (Noon) 0
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
February 7, 2006 January 17,2006 (Noon)
February 2], 2006 February 6, 2006 (Noon)
March 7, 2006 February 2],2006 (Noon)
March 21, 2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o
o
o
o
o
o
Administrative
Consent Agenda
Public Hearing
Bids
Announcement
o Development Plans
o New Business
o
o
IZJ
.. .'~
, )--j
" .,"'"(
Legal
Unfinished Business
o
i7J
CJ
I
t"1J
.:J
\..0
Presentation
~~
--.. '..'J----1
(,,) ~:.~ ~
, ~OO
- -rTJ
RECOMMENDATION: Presentation ofa $200,000 grant award from Florida Recreation Development AssistanWProii~
(FRDAP) to the City of Boynton Beach by members ofthe State Legislature. ::c
City Manager's Report
EXPLANATION: The Recreation and Parks Department submitted a grant application to the Florida Department of
Environmental Protection under the Florida Recreation Development Assistance Program (FRDAP). The State Legislature
approved the grant, which will fund the development of the Jaycee Park site. A representative for Senator Jeff Atwater would
like to take this opportunity to present the $200,000 check to the City.
PROGRAM IMPACT: The presentation of this grant award demonstrates the State Legislative support for Recreation and
Parks projects in the City of Boynton Beach.
FISCAL IMPACT: The grant award will fund a portion of the park development project. The City will match the grant
award, using $200,000 in CIP funds as previously approved by City Commission (Resolution No. 05-] 3]).
ALTERNATIVES: N/A
Department Head's Signature
J!&~
CIty anager's Signature
'----------
Recreation & Parks
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ]TEM REQUEST FORM,DOC
" (71.' 'r... ' ;;\
..,~ .j
'J Yc,
III.-ANNOUNCEMENTS & PRESENTATIONS
Item C.IO
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned Requested City Commission
in to City Clerk's Office Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o December 6, 2005
o December 20, 2005
o January 3,2006
November 14,2005 (Noon.) 0 February 7, 2006
December 5, 2005 (Noon) 0 February 21, 2006
December 19, 2005 (Noon) 0 March 7, 2006
January 2, 2006 (Noon) 0 March 21,2006
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21,2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
o
o
[8J
Legal
Unfmished Business
--1
- .t~"<
CJ
~;.. 'I
Presentation
~
f"0
CD
.:J
~ ~,.-
RECOMMENDATION: Presentation ofa $200,000 grant award to the City of Boynton Beach by members of the s&te
~~. ~
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EXPLANATION: The Recreation and Parks Department submitted a grant application to the Florida Department of
Environmental Protection under the Florida Recreation Development Assistance Program (FRDAP). The State Legislature
approved the grant, which will fund the renovations to the Wilson Park site and pool area. Representative Anne Gannon and
Senator M. Mandy Dawson would like to take this opportunity to present the $200,000 check to the City.
:I:
PROGRAM IMPACT: The presentation of this grant award demonstrates the State Legislative support for Recreation and
Parks projects in the City of Boynton Beach.
FISCAL IMPACT: The grant award will fund a portion of the park development project. The City will match the grant
award, using $200,000 in CIP funds as previously approved by City Commission (Resolution No. 05-131).
ALTERNATIVES: N/A _---...-.
/' ~
~---
Department Head's Signature
~ame
Recreation & Parks
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
III.-ANNOUNCEMENTS &. PRESENTATIONS
Item C.ll
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5,2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
[8J January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement [8J Presentation
0 City Manager's Report
RECOMMENDA TlON: The Veterans Advisory Commission respectfully requests that the Mayor, on behalf of the
entire City Commission and citizens of Boynton Beach, send letters to our Palm Beach County Commissioners and
Florida State Representatives, supporting the concept of memorializing 1-95 as "P.O.W./M.I.A. Memorial Highway."
EXPLANATION: On May 10, 1994, the State of New York, with the approval of the Governor, amended the
highway law, in relation to designating a portion of the state highway system as the "P.O.W./M.I.A. Memorial
Highway." The New York State Legislature declared it appropriate to acknowledge those men and women who, in
the service to their country during times of armed conflict, were Prisoners of War or listed as Missing in Action. The
Legislature considered it a fitting tribute to honor those men and women by renaming several state highways from
Queens County to Montauk Point and providing for the installation and maintenance of markers placed along the
route. The Boynton Beach Veterans Advisory Commission would like the City of Boynton Beach to take the lead on a
similar endeavor by asking permission of our County and State Representatives to begin such a project. The signage
along 1-95 would remind millions of people every day of the sacrifices made by our armed forces.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: To decline the request ofthe Veterans Advisory Commission to support the concept of
memorializing 1-95 as "P.O.W/M.I.A. Memorial Highway
~Signa"'"
lJE::reRANs /li:>vtso;ey ~/5SI0N
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
12/17/2005 15:49
5513595838
lTDH1H
;-:I~~(;::-- ~1.~_
Mayor Jerry Taylor
Commissioners
City of Boynton Beach,
I;
I
Good Evening. I
At a regularly convened meeting of the Vetenms Advisory Board it was movtd, .,lnnded and
unanamously passed that "We support the Concept of MerooriaJizing 1-95 as "P.O~IM.lA.
Memorial Highway", :
i
In all of our coWJtry's Wars there have been those Service PersoneU who ~ liT' 88 Missing
in Action or Prisoners of War, many tens oftlwusands remain so today. '
These Gallant Servicemen and Women are remembered with plaques or Monumr and in some
cases with roads or highways to keep them in oW' memory and rightly so for it is. easy for us
to forget them in times of Peace.
About nine yeatS ago the roods know as Sunrise highway. the Belt Parl<way o!nd J..,. Island
Expressway going from Montauk Point to the Goethals Bridge in New Jerset ~ Memorialized
in this way and that includes the Vcrrazzano Bridge Toll Plaza.. The signs are stil, in place and
remind millions of people every day of their Sacrifice. '
We only asked that every City Town or Hamlet along the way put up the s~ .' poles for the
Signs that the Veteran Organizations will pay for., In the case of our Great Qty it will be about
six or eight poles in each direction for our portion of 1-95. . I
1
We must ask the County and State for Permission and State Representative AjHasner is on
the side of the Veterans all the way.
As you can see we ask ro. the support of our Great City but will not borden - · tizaIs with 8
Project th8t is costly. :
I
Most Respectfully submitted by Tom Kaiser Vetcrans Committe Chairman
,//
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RE ,EIVED
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DEe i1 9 2005
CllY MANAGER'S OFFICE
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v. ADMINISTRATIVE
ITEM A.
APPLICANTS ELIGIBLE FOR APPOINTMENT 01/11/06
I LAST NAME FIRST 1 st CHOICE 2nd CHOICE 3rd CHOICE APPUCATION
NAME SUBMITTED
Allard John Recreation and 9/13/05
Parks Bd.
Barnes Matthew Community Planning and 7/27/05
Redev.AQencv Development Bd
Fitzpatrick Michael Planning & 2/25/05
Development
Board
Hay Woodrow Community 1/3/06
Redevelopment
AQencv
Lender Wayne Community 1/28/05
Redevelopment
AQencv
Norem Stormet Community Resubmitted
Redevelopment 12/08/05
AQencv
Rodriguez Jose Community 9/30/05
Redevelopment
AQencv
APPUCANTS FOR VETERANS ADVISORY COMMISSION:
(There are two non-residents permitted by Ordinance; One (1) in a Regular position and
one (1) in an Alternate Position. Those position are currently filled.)
* Andrea William Veterans 9/19/05
Commission
*Goldgeier Larry Veterans 9/16/05
Commission
* Jones Jerry Veterans 9/19/05
( Gerald) Commission
Krabill Thomas Veterans 12/10/05
Commission
* Leibensohn Marvin Veterans 9/16/05
Commission
* * Milano Angelina Veterans 9/19/05
Commission
* Marilyn Veterans 9/19/05
* * Nemes Commission
**Sims Wilbur Veterans 9/22/05
Jean Commission
. * Non resident
. **May Serve Only as an Honorary Member
JAP
1/11/20069:42 AM
S:\CC\WP\BOARDS\APPMENTS\Board Year 2005\APPLlCANTS ELIGIBLE FOR APPT 01 17 06.doc
VI.-CONSENT AGENDA
ITEM B.l
~\
, \
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
f--;
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon) r:::J
!'!-!
'~---j
[8J January 17,2006 January 3, 2006 (Noon) 0 March 21,2006 March 6, 2006 (Noon) r '-)
- -
0 Administrative 0 Development Plans
NATURE OF [8J Consent Agenda 0 New Business
AGENDA ITEM 0 0 c.c
Public Hearing Legal
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to approve the purchase oftwo (2) 125 Kw replacement generators from CJ's Power Systems,
Ocala, Florida for the Utilities Department wellfield, by piggy-backing the Town of Longboat Key Bid
#IFB-05-006-0-2005/GW in the amount of $79,450.00 or $39,725.00 each.
EXPLANATION:
The Utilities Department is due to replace two (2) 125KW generators that are utilized in the wellfields.
The wellfields are defined as areas throughout the City that contain wells that provide the raw water
resource for treatment. Generator power is needed in the wellfield as each well comprises a pump and
motor system that require power to operate. In times of power outages, generators are necessary to
continue pumping raw water to our plants for treatment.
PROGRAM IMPACT:
Generators are a necessary resource to keep the utility operational during power outages planned or
unplanned.
FISCAL IMPACT:
Funds are available in the Utilities Department Renewal and Replacement fund for this purchase.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES:
The City has issued their own bid for generators, however the bid exceeded the department budget.
Another alternative would be to seek new bids for generators, or not purchase generators at all. In
gener I the cos this :ommodity is rising, due to supply fill~
City Manager's Signature
Utilities Department
City Attorney I Finance I Human Resources
cc: Procurement Services
John Reynolds
Barb Conboy
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
.' KEY, FLORIDA
BID #05-006
The undersigned bidder declares that the only person or parties interested in this bid as principals
are those named herein, that this bid is made without any understanding, contract, or connection
with any other person, firm, or corporation providing a bid for the same purpose and that this bid
is in all respects fair and without collusion or fraud. The bidder understands that this bid must be
manually signed in ink, otherwise it will be considered unresponsive and subject to rejection.
Bidder undersigned represents that the bidder accepts, and that this bid complies with, the bid
documents; that bidder has carefully examined the proposed forms of Agreement and Bonds, the
Contract Drawings, and Specifications for the designated work, and all other bid documents.
Bidder affirms that bidder has carefully examined the location of the designated work and that,
from his own investigations, has satisfied himself as to the nature and location of the work, the
character, quality, and the quantity of materials and the kind and extent of equipment and other
facilities needed for the performance of the work, the general and local conditions and all
difficulties to be encountered, and all other items which may, in any way, affect the work or its
performance.
Bidder undersigned proposes, and agrees ifthis bid is accepted, that he will contract with the
Town in the form of the copy of the Agreement included in these bid documents, to provide all
necessary machinery, tools, apparatus, and other means of construction necessary to do all the
work, and furnish all the materials and equipment specified or referred to in the bid documents in
the manner and time herein prescribed, and according to the requirements of the Town as therein
set forth.
Under provisions of Chapter 112, Florida Statutes, bidder must disclose with proposal the name
of any officer, director, or agent who is also an employee of the Town of Longboat Key. Bidder
must disclose on an attachment (provided by bidder) entitled "Submitted Bid Conflict ofInterest"
the name of any Town of Longboat Key employee who owns, directly or indirectly, a 5% or more
interest in the bidder's firm or any of its branches, or in the firm of any subcontractor to this bid.
Absence of such an attachment represent bidder's certification of no such employee.
Bidder acknowledges receipt of the following addenda issued during the bidding period; the cost
of which, if any, is included in the Total Bid.
ADDENDUM #
ADDENDUM DATE
Doing Business As: eJ's Power Systems
Business Address: 132 NE 17th PI.
City Ocala
State Fl.
Zip 34470
Fax:352732-0606
Phone: 352 732-0271
BID SUBMITTAL FORM
Bid #05-006
Page 37
(Bidders authorized signature: Please use blue ink)
(Bidder typed name and signature)
Bidder understands that the Town reserves the right to reject any or all bids and to waive any
informalities and minor irregularities in the bidding. The bidder agrees that this bid shall be good
and may not be withdrawn for a period of 120 days after the scheduled bid opening.
Having carefully examined the bid documents, bidder agrees to the terms and proposes to furnish
all labor, material, and equipment for building, delivery and the entire work (including
mobilization and demobilization), and to execute the contract documents and furnish the required
Performance and Payment Bond, and will completely perform the work in strict accordance with
the terms of the Contract and the bid documents therein referred to for the following prices, to
wit:
1 ea 180 kw output as specified herein $44,198.00
including accessories
1 ea 125 kw output as specified herein $39,725.00
including accessories
1 ea 60kw output as specified herein $34,294.00
including accessories
All Exceptions to Sid specifications that do not comply with the bid documents must be
listed below.
1. Trailer are 12000# with 300 Gallon Tanks
2. Generators are manufatured by Katolight Corp.
3.
4.
5.
6.
7.
8.
E-Bid original Bid Submittal Forms must be mailed to: The Town of Longboat Key. Title: E-
bid verification of bid 05-006. Attention: Gerald Wilson. Purchasing Manager. 501 Bay
Isles Road. Longboat Key. F133830. No later than 3 full working days after the bid
receiving and opening date and time.
BID SUBMITTAL FORM
Bid #05-006 Page 38
MEMORANDUM
DATE: 12/5/2005
TO:
FROM:
Bruce St. Denis, Town Manager
Gerald Wilson, Purchasing Manager
SUBJECT: Recommendation for award of Bid #05-006 Emergency Generators
Issue: At the request of the Public Works Department, bids were solicited for purchasing
three Emergency Generators, for Town Hall, Planning Zoning Building and the Public Works
. The three Emergency Generators are mounted on trailers and may be moved off the Key if
a Hurricane strike is eminent. The bid was advertised in the Sarasota Herald Tribune March
23,2005 and solicited through Demand Star. The bid was broadcast to 291 listed bidders
and 24 firms, downloaded the specifications for possible bidding. This was an on-line bid
and five bids were received through Demand Star. Since this was the first On-line bid, the
Purchasing Department required additional information of all bidders not called for in the
bidding documents. The Total Bid prices ranged from $82,500.00 to $179,504.00. The bid
submitted for $82,500.00 by Flight Electrical Design Systems failed to supply the necessary
additional information and Tommy Landa from Fight Electrical stated that his supplier was
having second thoughts about supplying the generators specified by the Town. To date no
additional submittal has been provided by Flight Electrical. The Low bid was submitted by C
J's Power System in the amount of $118,217.00.
Analvsis: The lowest responsive bidder meeting required submittals is C J's Power Systems
Recommendation: Award bid #05-006 to C J's Power Systems Sales and Service the are
the lowest Responsive bidder in the amount of $118,217.00.
Action Reauired
Award Bid as recommended yes L
No
Initials Town Manager BSD Date 4-04-05
Fundina Available in account # 001.1700.519.6403 in the amount of $44,198.00 &
account # 401.5200.536.6403 in the amount of $74,019.00 for a total of $118,217.00
yesL
No
Finance Director Terry Sullivan
Date 4-04-05
Original Signature On File In Purchasing
TOWN OF LONGBOAT KEY, FLORIDA
REQUEST FOR BID #05-006
The Town of Longboat Key, Florida, is accepting sealed BIDS for the
Purchase of Emergency Generators
Bid File # 05-006.
BID SUBMITTAL DEADLINE AND BID OPENING: 2:00 P.M., March 30, 2005
Bids will be accepted electronically until 2:00 p.m. local time on March 30, 2005. A public opening of all
Bids will be held at that time in the Purchasing Division, 501 Bay Isles Road, Longboat Key, FL 34228.
Fax: 941-316-1656. Telephone: 941-316-1943.
Electronic Bidding will be the primary method of Bidding. Paper Bids will be allowed if firm does not have
access to the Internet and Demand Star which is handling the electronic Bidding on the Internet. Bidding
electronically will be done through a secure locked box. Bidder can only view submit there bid and will not
have access to any other bidders submittals. The bidders Bid may be changed at the Bidders discretion until
the due date and time have been reached at which time the Bidder will no longer change or have access to the
electronic bid submittal. The Bid will then be opened by the Town of Longboat Key Purchasing Division
which will have access to view all electronic Bid submittals. Bidders whom are Bidding electronically for
the first time are strongly encouraged to contact demandstar.com at (800) 711-1712 or obtain bidder
assistance by e-mailingquestionstoSupplierServices@onvia.com. Bidders must, within 3 full
working days of after the bid opening, provide original e-bid submittal forms with original
signatures of the firms representative authorized to contract on behalf of the firm. The bid submittal
forms must be addressed to the Town of Longboat Key, Title: E-bid verification of bid 05-006,
Attention: Gerald Wilson, Purchasing Manager, 501 Bay Isles Road, Longboat Key, FI 33830. For
further information or questions concerning this bid, contact Gerald Wilson, at phone: 941-316-
1943.
Bidders submitting a paper bid document must contact the Town of Longboat Key Purchasing
Division to register for the bid submittal in paper. Bidders shall use the same bid submittal forms
required for electronic e- Bidding. Paper Bids shall be submitted in a sealed envelope, plainly
marked Bid #05-006, Purchase of Emergency Generator and mailed or delivered to the Purchasing
Division, 501 Bay Isles Road, Longboat Key, FL 34228. The E-Bidding verification for paper
bidding will not be necessary.
Competitive sealed Bidding is conducted pursuant to Town Purchasing Ordinance 03-03,
Purchasing Policies, administrative procedures, and any applicable sections of Chapter 287 of
Florida Statutes. The Town of Longboat Key reserves the right to accept or reject any or all Bids, to
waive any informalities or minor irregularities in the Bid process, and to postpone the award of the
Bid for a period of time not to exceed 60 days from the opening date.
Published: Sarasota Herald Tribune 03-23-05
Request for Bid
BID #05-006
Page
INDEX
Request for Bids
General Instructions
General Specifications
Specific Spedifications
Submitted Bid Forms
Page
1
2-11
12-14
15-36
37-38
Index
BID #05-006
Page 2
GENERAL INSTRUCTIONS
BID #05-006
1. SUBMISSION OF BID
1.1 Bid submittal forms must be executed and submitted electronically through
demandstar.com. Bidders must submit the original e-Bid submittal paper copies
within 3 full working days of due date and time. Bidders representative must be
authorized to contract on behalf of the bidder. Paper bid submittal forms not
submitted timely or not submitted are subject to rejection.
1.2 All Bids submitted shall be opened in public by the Purchasing Manager or her designee,
in the presence of a representative from Finance Department at the specified time and
place.
1.3 A Bidder may withdraw a Bid any time prior to the public opening upon delivery of a
written request to the Purchasing Manager.
1.4 Bid must contain a manual signature of authorized representative in space provided. All
corrections made by Bidder to his Bid price must be initialed by same.
1.5 The Town assumes no responsibility for Bids not submitted or received after the
advertised Bid receiving and opening date and time via electronic bidding through
Demandstar, at any office or other location than that specified herein, whether due to mail
delays or other reasons.
1.6 All submitted material will be subject to Florida's Public Records Law. Bidder
acknowledges that all information contained within its Bid is part of the public domain,
as defined by State of Florida Sunshine and Public Record Law. No information should
be labeled confidential unless exempted under said law. Pursuant to Florida Statute
119.07 (3)(P), all Bid documents relating to this Bid/request for Bid are exempt from
public record for ten days or until such time as the Town declares intent with regard to
disposition, whichever comes first. Bid tabulations will be furnished upon written
request with an enclosed, stamped, self-addressed envelope. Bid files may be examined
during normal working hours by appointment. Bid tabulations will not be provided by
telephone.
1 .7 A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid on a contract to provide any
goods or services to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
Bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of36 months
from the date of being placed on the convicted vendor list.
1.8 Any person requiring a special accommodation at the Town Hall because of a disability
should call the Purchasing Division at least five working days prior to the Bid opening at
General Specifications
BID #05-006
Page 3
941-316-1943 (voice) or 941-373-7022 (TOO for persons with hearing or speech
disabilities ).
2. BID AWARD
2.1 Bids shall be evaluated based on all submitted information and pursuant to the criteria
stated in this paragraph and the Specific Instructions. Town may conduct such
investigations as deemed necessary to assist in the evaluation of any Bid and to establish
the best quality of offered product. The Town reserves the right to reject Bids based
upon insufficient qualifications, as determined by the Town.
2.2 The Town reserves the right to reject any or all Bids in whole or in part, for any reason
whatsoever, and to re-Iet the Bid at the Town's discretion. The Town reserves the right to
waive and/or accept minor irregularities when, in the sole opinion of the Town, such
waiver or acceptance is deemed to be in the best interest of the Town.
2.3 Only additional terms or conditions necessary for clarification of Bid requirements will
be evaluated or considered. After Bid opening, the Town may request such additional
information as required to award Bid.
2.4 A responsible and responsive Bid will be considered as one which meets or exceeds BID
specifications, including these general instructions., and which is submitted by a Bidder
capable of performing requirements as stated in the Bid documents. General
requirements for a "responsible Bidder": adequate financial resources to perform the
contract; able to provide delivery or performance; satisfactory performance record;
satisfactory record of integrity and business backing; necessary organization, experience,
accounting and operational control; necessary production/construction and technical
facilities; otherwise qualified and eligible to receive award under applicable laws and
regulations. The Bidder's ability to meet these requirements shall be solely the
determination of the Town. An "unresponsive Bidder": if required, fails to attend
mandatory pre-Bid conference or other mandatory meeting required in the documents;
fails to specifically include information required by Specifications; Bid is not signed by
Bidder; Bid does not include information specifically required in the Bid documents; Bid
contains pricing irregularities; otherwise unqualified. Lack of responsiveness shall be
solely the determination ofthe Town.
2.5 Bidder is responsible for accuracy of Bid.
2.6 Award of Bid will be posted in a Notice of Bid Action and will be available for viewing
electronically through Oemandstar.com.
2.8 Preference may be given to businesses with drug free workplace programs whenever
identical Bids (price, quality, service) are submitted; Bidder shall certiry that the program
complies with the requirements in Section 287.087, Florida Statutes. Information about
the program shall be included with the Bid. At the sole discretion of the Town, payment
terms and other consequential information may be utilized in resolving apparent tie Bids.
3. DISQUALIFICATION OF BIDDERS
Any of the following causes, but not limited to, may be considered as sufficient for the
disqualification of a Bidder and the rejection of his Bid:
General Specifications
BID #05-006
Page 4
3.1 Evidence of collusion among Bidders, or previous participation in collusive Bidding on
work for members of the Town;
3.2 Material misrepresentation.
4. INTERPRETATIONS OF DATA
No interpretation of data, will be made to any Bidder, except for what is provided in the
BID documents or by written addendum.
5. OMISSIONS AND ERRORS IN BID DOCUMENTS
5.1 Any questions concerning Bid specifications shall be in writing to the Purchasing
Division and delivered at least 2 days prior to Bid opening. If any questions or responses
require revision to the solicitation as originally published, such revisions will be by
written addendum only. If the solicitation includes a contact person for technical
information, Bidders are cautioned that any oral or written representations made by this
or any person that appear to change materially any portion of the solicitation shall not be
relied upon unless subsequently ratified by a written addendum to this solicitation issued
by the Purchasing Division. For determination as to whether any representation made
requires that an amendment be issued, contact the Purchasing Division.
5.2 The Bidder shall carefulIy study the Bid documents and from hislher own investigations,
satisfy him/herself as to the nature, location, and route of the work; the character, quality,
and quantity of material; the kind and extent of equipment and other facilities needed for
the full and satisfactory performance of the work; the general and local conditions,
surface and underground obstructions, and alI difficulties which may reasonably be
encountered; and alI other items which may in any way affect the work or his/her
performance. The Bidder shall promptly report in writing to the Town any error,
inconsistency, conflict, ambiguity, discrepancy, or omissions which Bidder has
discovered in or between the Bid documents and other related documents.
5.3 If necessary, a written addendum will be forwarded to each Bidder on record to clarify
submitted questions about the specifications. A Bidder on record is one who is listed on
the Bid list and has been provided a Request for Bid; if a mandatory Bid conference has
been conducted, only Bidders in attendance shalI be considered Bidders on record. c) A
written protest of the specifications shall be filed (faxes accepted) within 72 hours after
the receipt of the specifications, but no later than 10 days prior to the public opening.
Failure to file a notice of protest on the specifications shall constitute a waiver of
proceedings. The protest shall state with particularity the facts and law, if any, upon
which the protest is based.
6. TAXES
Goods and services sold to the Town under this Bid shall be less all federal, state, and
local taxes since the Town has tax-exempt status (Town State Sales and Use Tax
Exemption Certificate Number: 51-06-028319-54C).
7. DELIVERED PRICES
General Specifications
BID #05-006
Page 5
Bid prices shall include all costs for equipment, furnishing commodities or services, in
accordance with specifications including handling and shipping charges and if required,
inside delivery to the Town of Longboat Key, FL 34228
8. INSPECTION, ACCEPTANCE, AND TITLE
Unless otherwise specified in the Bid documents, inspection and acceptance will be at
destination. Title and risk ofloss or damage to all items shall be the responsibility of the
contractor until accepted by the participating Town member, unless loss or damage
results from Town's negligence. The contractor shall be responsible for filing,
processing, and collecting all damage claims.
9. SAFETY STANDARDS
It is the intent that all specifications are in full and complete compliance with all Federal
and State of Florida laws and regulations that apply to the type and class of equipment
being provided. This includes but is not limited to Federal, MVSS, MVSS and EPA
standards and Florida requirements for external noise control that apply to the type of
equipment being provided. If an apparent conflict exists, the Bidder must contact the
Purchasing Division immediately. All manufactured items, fabricated assemblies, and
the performance of work shall comply with applicable requirements of Occupational
Safety and Health Act and any standards thereunder. In addition, any Federal and State
legislation which should become effective regarding equipment safety shall immediately
become part of this contract. Contractor shall have the option to meet or exceed any such
safety standard or withdraw his Bid.
10. JUDICIAL REVIEW
Except as specifically provided within the Bid documents or contract documents, all
disputes between the parties relating to a contract that follows from this Bid, shall be
decided by a court of competent jurisdiction. Such contract is to be governed by the law
of the State of Florida. In the event of litigation, venue shall be in Sarasota County,
Florida.
11. CONFLICT OF INTEREST
Subject to the provisions of Chapter 112, Florida Statutes, all Bidders must disclose with
their Bid the name of any officer, director, agent, or shareholder who is also an employee
ofthe Town. All Bidders must disclose the name of any Town employee who owns
directly or indirectly an interest of 5% or more in the Bidder's firm or any of its branches.
12. DISCLOSURE - ADVISORY BOARD MEMBER OF TOWN
12.1 Sections 112.313(3) and 112.313(7), Florida Statutes, prohibit an advisory board
member of the Town from holding any employment or contractual relationship with any
business entity doing business with the Town. Section 112.313(12) provides that an
advisory board member will not be in violation of the prohibition if all three of the
following conditions are met. The filing of the disclosure form with the Supervisor of
Elections is the sole responsibility of the Bidder and must be filed prior to or at the time
General Specifications
BID #05-006
Page 6
of submission of the Bid. A copy of the filed disclosure form shall be submitted as part of
the Bid.
12.2 Bid is awarded under a sealed, competitive Bidding to lowest or best Bidder system.
Advisory board member is required to, prior to or at the time of the submissions of the
Bid, file a statement with the Supervisor of Elections, disclosing his interest and the
nature of the intended business. The form is entitled "Form 3A Interest in Competitive
Bid for Public Business," a copy of which is available from the Town's Purchasing
Division.
12.3 Advisory board member, spouse, or child is required to have in no way used or attempted
to use his influence to persuade a member of the Town or any of its personnel to enter
into such a contract other than by the mere submission of the Bid.
12.4 Advisory board member, spouse, or child is required to have in no way participated in the
determination of the Bid specifications or the determination of the lowest or best Bidder.
13. INVOICING AND PAYMENT: The successful Bidder shall submit a properly
certified invoice(s) to the Town at the prices Bid and the quantity delivered. Payment
shall be made after delivery and acceptance of the goods and service, three (3) weeks
after approval of invoice by the appropriate department. The successful Bidder shall
include the Bid number and/or the purchase order number on invoices for purchases
against any contract resulting from this Bid. An original and one (1) copy of the invoice
shall be submitted to the Town, Finance Department, 501 Bay Isles Road, Longboat Key
FL 34228. Failure to follow these instructions may result in delay in processing invoices
for payment. In addition, the purchase order number must appear on bills of lading,
packages, cases, delivery lists and correspondence. No overcharge will be paid. In the
event the successful Bidder submits an invoice with an overcharge, a credit memo must
be submitted to correct such overcharge. Any applicable discounts that apply will be
taken, even though the allowable time has lapsed due to the time awaiting credit
memorandums.
14. PACKAGING: When containers are required they shall be suitable for storage or
shipment, and all prices should include standard commercial packaging.
15. MEETS SPECIFICATIONS: It is understood and agreed that any item offered or
shipped as a result of this Bid shall be new (current model at the time of this Bid) unless
otherwise specified in the specifications. The Bidder represents that all equipment
offered under this specification shall meet or exceed the minimum requirements
specified. Bidder shall strictly adhere to delivery specifications.
16. SILENCE OF SPECIFICATIONS: The apparent silence of this specification and any
supplemental specifications to any details or the omission from same of any detailed
description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail and that only materials of first quality and correct
type, size and design are to be used. All workmanship is to be first quality. All
interpretations of these specifications shall be made upon the basis of this statement.
General Specifications
BID #05-006
Page 7
17 . WARRANTY: Unless otherwise specified, the Bidder agrees that the supplies and/or
services furnished under this Bid shall be covered by the most favorable commercial
warranty the Bidder gives to any customer for comparable quantities of such supplies
and/or services, and that the rights and remedies provided herein are in addition to and do
not limit any rights afforded to the Town by any other provision of this Bid.
18. NON-CONFORMANCE TO BID CONDITIONS: Items delivered or services
rendered not conforming to specifications will be returned at vendor's expense. Items not
delivered as per delivery date in Bid and/or purchase order may result in Bidder being
found in default, in which event any and all re-procurement costs may be charged against
the defaulting vendor. Any violation of these stipulations may also result in the
following:
a. All Town departments/divisions being advised not to do business with the
supplier without approval from the Purchasing Division; and
b. Immediate cancellation of Bid.
19. ADDENDUM: Any changes, additions or deletions in the Bidding document, shall be
made in the form of a written addendum, by the Purchasing Manager or his
representative. No other person shall be authorized to make changes verbally or in
writing. If an addendum is issued, the addendum sheet must be signed and faxed to (941)
316-1656.
20. ASSIGNMENT: Any purchase order issued pursuant to this Bid and the monies which
may become due herein are not assignable except with the prior written approval of the
Purchasing Manager.
21. LIABILITY: The supplier shall hold and save the Town, its officers, agents and
employees harmless against claims by third parties resulting from the supplier's breach of
contract or the supplier's negligence.
22. PATENTS AND ROYALTIES: The Bidder, without exception, shall indemnify and
save harmless the Town and its employees from liability of any nature or kind, including
cost and expenses for, or on account of, any copyrighted, patented or non-patented
invention, process or article manufactured or used in the performance of the contract,
including its use by the Town. If the Bidder uses any design, device or material covered
by letters, patent or copyright, it is mutually agreed and understood without exception that
the Bid prices shall include all royalties or cost arising from the use of such design,
device or material in any way involved in the work.
23. TRAINING: Unless otherwise specified, supplier(s) shall be required, at the
convenience of and at no expense to the Town, to provide training to Town employees in
the operation and maintenance of any item(s) purchase from this Bid.
24. GOVERNMENTAL RESTRICTIONS: In the event that any governmental
restrictions may be imposed which would necessitate alteration of the material, quality,
workmanship or performance of the items offered on this Bid prior to delivery, it shall be
the responsibility of the supplier to notify the Purchasing Division at once. Their letter
shall indicate the specific regulation which required an alteration. The Town reserves the
General Specifications
BID #05-006
Page 8
right to accept any such alteration, including any price adjustments, or to cancel the
contract at no expense to the Town.
25. PRICE DECREASE: Any price decrease executed during the contract period, either by
reason of market change or on the part of the contractor to other customers, shall be
passed on to the Town.
26. FACILITIES: The Town reserves the right to inspect the Bidder's facilities at any time,
with prior notice.
27. BID PROTEST: Any Bidder desiring to file a Bid protest, with respect to a
recommended award of any Bid, shall do so by filing a written protest. The written
protest must be in the possession of the Purchasing Division within five (5) days of the
Notice of Recommended Award. All Bidders who Bid will be sent a Notice of
Recommended Award, unless only one Bid was received.
FAILURE TO FOLLOW THE BID PROTEST PROCEDURE REQUIREMENTS
WITHIN THE TIME FRAMES PRESCRIBED HEREIN AS ESTABLISHED BY THE
TOWN OF LONGBOAT KEY, FLORIDA, SHALL CONSTITUTE A WANER OF
YOUR PROTEST AND ANY RESULTING CLAIMS.
28. TOXIC SUBSTANCES: Notice to successful vendor(s) to provide to Town toxic
substances (As listed in Chapter 442, Appendix AG@ of the FS) if applicable.
a. Chapter 442 of the FS states that manufacturers, importers or distributors of any
toxic substance shall prepare and provide each direct purchaser of such toxic
substance with Material Safety Data Sheet(s), herein referred to as MSDS, which
to the best of the manufacturer's, importer's or distributor's knowledge, is
current, accurate and complete based on information then reasonably available to
the manufacturer, importer or distributor. The MSDS shall be revised by the
manufacturer, importer or distributor on a timely basis not to exceed three (3)
months after the new or revised information shall become available to the
manufacturer, importer or distributor.
b. Failure to provide the MSDS, when applicable, shall be cause for rejection of
Bid.
29. PLACING OF ORDERS: The award of this Bid does not constitute an order. Before
any shipments can be made or services performed, the successful Bidder must receive
written or oral notification with the purchase order number.
30. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at
the designated facility unless otherwise indicated. Title and risk of loss or damage to all
items shall be the responsibility of the contract supplier until accepted by the Town,
unless loss or damage results from negligence by the Town.
31. CANCELLATION: Annual Bid obligations shall prevail for at least one hundred
eighty (180) days after effective date of the Bid, unless Bid conditions are breached as
specified herein. After that period, for the protection of both parties, this Bid may be
canceled in whole or part by either party by giving thirty (30) days prior notice in writing
to the other party. The Town reserves the right to cancel any Bid after reasonable written
General Specifications
BID #05-006
Page 9
notice to the successful Bidder should the service not be in the best interest of the Town.
Should the service rendered for any Bid cause or threaten endangerment to public safety
or welfare, the Bid may be canceled by the Purchasing Manager immediately.
32. MANUFACTURER'S NAMES AND APPROVED EQUIVALENTS: Any
manufacturer's names, trade names, brand names, information and/or catalog numbers
listed in a specification are for information only and are not intended to limit competition.
The Bidder may offer any brand for which they are an authorized representative, which
meets or exceeds the specification for any item(s). If Bids/proposals are based on
equivalent products, indication should be made on the Bid form of the manufacturer's
name and number. Bidders shall submit with their Bid, cuts, sketches, descriptive
literature and/or complete specifications. Reference to literature submitted with a
previous Bid will not satisfy this provision. The Bidder shall also explain in detail the
reason(s) why the proposed equivalent will meet the specification(s) and not be
considered an exception thereto. Bids/proposals which do not comply with these
requirements are subject to rejection. Bids/proposals lacking any written indication of
intent to Bid an alternate brand will be received and considered in complete compliance
with the specifications as listed on the Bid form. The Purchasing Division shall be
notified of any proposed changes in the following:
a. materials used;
b. manufacturing process; and
c. construction.
Changes shall not be binding upon the Town unless evidenced by a Change Notice issued
and signed by the Purchasing Manager.
33. SAMPLES: Samples of item(s), when required, must be furnished free of expense and
may, upon request, be returned at the Bidder's expense. Each individual sample must be
labeled with Bidder's name, manufacturer's brand name and number, Bid number and
item reference. Samples of successful Bidder's items may remain on file with Purchasing
for the term of the contract. Request for return of samples shall be accompanied by
instructions which include shipping authorization and name of carrier and must be
received within ninety (90) days after Bid opening date. If instructions are not received
within this time, the samples shall be disposed of by the Purchasing Division.
34. EXTENSION: Annual Bid Extensions The Town reserves the option to extend the
period of Bid award. Extensions of Bid award shall be by mutual agreement, in writing,
not to exceed two (2) years, unless otherwise specified.
35. ANNUAL BID SUMMARY OF TOTAL SALES: At the end of each quarter, the
successful vendor agrees to furnish the Purchasing Division with a summary of sales
made under the contract of annual Bids, including total dollar amount.
36. PRECEDENCE: Any requirement set forth in any section of the Bid documents shall
be binding as if called for by all. If there is a difference in the terms called out in the
General Instructions and the Special Instructions, the most restricted shall prevail.
37. PLANS AND SPECIFICATIONS: General Instructions, General
Specifications, Specific Specifications, Bid Submittals make up the bid
documents and must be included in the pricing specified by bidders. The
purchase order issued hereby incorporates the bid documents to form the contract.
General Specifications
BID #05-006
Page 10
38. INDEMNIFICATION: The Contractor does hereby indemnify and hold harmless the
Town, its employees, officers, officials, directors, contractors and agents from liabilities,
damages, losses and costs, including but not limited to, reasonable attorneys fees, to the extent
caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and
persons or entities employed or utilized by the Contractor in the performance of the Work. The
monetary limitation to the extent of this indemnification is 100,000.00. The parties acknowledge
and agree that at the time this Contract was prepared for inclusion in the Bid Documents for the
Work, being prior to the time that Bids were solicited and received, there was no way for the
Town to know the precise amount of the Contract Sum, and the parties hereto expressly
acknowledge and agree that the monetary limitation on the extent of the indemnification provided
herein bears a reasonable commercial relationship to this Contract and the Work to be performed
pursuant to the Contract and the Contract Documents. In any and all claims against the Town its
employees, officers, officials, contractors and agents, by any employee of the Contractor, any
Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts
any of them may be liable, the indemnification obligation under the previous paragraph shall not
be limited in any way as to the amount or type of damages, compensation or benefits payable by
or for the Contractor or any Subcontractor under Workmen's compensation acts, disability benefit
acts, or other employee benefit acts. The Contractor shall and does hereby indemnify and hold
harmless the Town and anyone directly or indirectly employed by it from and against all claims,
suits, demands, damages, losses expenses (including attorney's fees) arising out of any
infringement or patent or copyrights held by others and shall defend all such claims in connection
with any alleged infringement of such rights.
General Specifications
BID #05-006
Page 11
GENERAL SPECIFICATIONS: MOBILE GENERATOR SETS
Scope of Work
It is the intent of this specification to secure an engine driven generator set that has
been prototype tested, factory built, production tested, and site tested, together with
all accessories as specified herein. All equipment shall be new and of current
production by an international firm which manufactures the generator and controls.
General Requirements
It is the intent of this specification to secure a generator system that has been tested
during design verification, production and at the final job site. The generator set will
be of the lasted commercial design and will be complete with all of the necessary
accessories for complete installation as shown on the plans, drawings, and
specifications herein. The equipment supplied and shall meet the requirements of
the National Electrical Code, EPA, FDEP and all applicable local codes and
regulations. All equipment shall be new and of current production of a national firm
which manufactures the generator and controls, transfer switches, switchgear, and
assembles the generator sets as a complete and coordinated system. There will be
one source responsibility for warranty, parts, and service through a local
representative with factory-trained servicemen.
Submittal
The submittal shall include prototype test certification and specification sheets showing
all standard and optional accessories to be supplied, schematic wiring diagrams,
dimension drawings, and interconnection diagrams identifying by terminal number, each
required interconnection between the generator set and the existing transfer switch.
Codes and Standards
The generator set shall conform to the requirements of the following codes and
standards:
CSA C22.2, No. 14 - M91 Industrial Control Equipment.
EN50082-2, Electromagnetic Compatibility - Generic Immunity Requirements,
Part 2: Industrial.
EN55011, Limits and Methods of Measurement of Radio Interference
Characteristics of Industrial, Scientific and Medical Equipment.
IEC8528 part 4. Control Systems for Generator Sets
IEC Std 801.2,801.3, and 801.5 for susceptibility, conducted, and radiated
electromagnetic emissions.
IEEE446 - Recommended Practice for Emergency and Standby Power Systems
for Commercial and Industrial Applications
General Specifications
BID #05-006
Page 12
Mil Std 4610 -1993. Military Standard, Electromagnetic Interference
Characteristics.
Mil Std 4620 - 1993. Military Standard, Measurement of Electromagnetic
Interference Characteristics.
NFPA70 - National Electrical Code. Equipment shall be suitable for use in
systems in compliance to Article 700, 701, and 702.
NFPA99 - Essential Electrical Systems for Health Care Facilities
NFPA 110 - Emergency and Standby Power Systems. The generator set shall
meet all requirements for Level 1 systems. Level 1 prototype tests required by
this standard shall have been performed on a complete and functional unit,
component level type tests will not substitute for this requirement.
UL2200. The genset shall be listed to UL2200 or submit to an independent third
party certification process to verify compliance as installed
Testing
To assure that the equipment has been designed and built to the highest reliability
and quality standards, the manufacturer and/or local representative shall be
responsible for three separate tests: design prototype tests, final production tests,
and site tests.
Design Prototype Tests: Components of the emergency system such as the
engine/generator set, transfer switch, and accessories shall not be subjected to
prototype tests since the tests are potentially damaging. Rather, similar design
prototypes and pre-production models, which will not be sold, shall have been
used for the following tests.
Maximum power (kW).
Maximum motor starting (kVA) at 35% instantaneous voltage dip.
Alternator temperature rise by embedded thermocouple and/or by resistance
method per NEMA MG1-22.40 and 16.40.
Governor speed regulation under steady state and transient conditions.
Voltage regulation and generator transient response.
Fuel consumption at 1/4, 1/2, 3/4, and full load.
Harmonic analysis, voltage waveform deviation, and telephone influence
factor.
Three-phase short circuit tests.
Alternator cooling air flow.
General Specifications
BID #05-006
Page 13
Torsional analysis to verify that the generator set is free of harmful torsional
stresses.
Endurance testing.
Production Tests
Final Production Tests: Each generator set shall be tested under varying loads
with guards and exhaust system in place. Tests shall include:
Single-step load pickup.
Transient and steady-state governing.
Safety shutdown device testing.
Voltage regulation.
Rated Power @ 0.8 PF
Maximum Power.
Upon request, arrangements to either witness this test will be made, or a certified
test record will be sent prior to shipment.
Site Tests
Site Tests: An installation check, start-up, and pump station load test shall be
performed by the manufacturer's local representative at one site. The Towns,
regular operators, and the maintenance staff shall be notified of the time and
date of the site test. The tests shall include:
Fuel, lubricating oil, and antifreeze shall be checked for conformity to the
manufacturer's recommendations, under the environmental conditions present
and expected.
Accessories that normally function while the set is standing by shall be checked
prior to cranking the engine. These shall include block heaters, battery charger,
remote wireless monitoring system, etc.
Start-up under test mode to check for exhaust leaks, vibration during running,
normal and emergency line-to-Iine voltage and frequency, and phase rotation.
Warranty & Maintenance
General Specifications
BID #05-006
Page 14
A one year warranty for the generator set shall be included to guarantee against
defective material and workmanship in accordance with the manufacturers published
warranty from date of start-up. Optional warranties shall be available upon request.
The generator set manufacturer and its distributor shall maintain a 24-hour parts and
service organization. This organization shall be regularly engaged in a maintenance
contract program to perform preventive maintenance and service on equipment
similar to that specified. A service agreement shall be available and shall include
system operation under simulated operating conditions, adjustment to the generator,
transfer switch, and switchgear controls as required, and certification in the owner's
maintenance log of repairs made and proper functioning of all systems.
General Specifications
BID #05-006
Page 15
SPECIFIC SPECIFICATIONS
1. Equipment 1 EA - 180 KW OUTPUT
The generator set is based ona Kohler model 180KRB with a 4S 15 generator. It
shall provide 180 kW, 225 kVA when operating at 120/240 volts, three phase, .8
power factor or an equal output rating plus equal accessories. Accepted equals only
by Cummins/Onan or Caterpillar. The generator set shall be capable of this rating
while operating in an ambient condition of 7rF (250C) and 5000 feet above sea
level.
The generator set shall be capable of peak motor starting loads of 195 kVA inrush,
with a maximum instantaneous voltage dip of 15%.
Vibration isolators shall be provided between the engine-generator and heavy-duty
steel base
2. Engine
The 414 cubic-inch-displacement engine shall deliver a minimum of 250 hp at a
governed speed of 1800 rpm. The engine shall be equipped with the following:
A mechanical governor providing reliable frequency regulation.
24 Volt positive engagement solenoid shift-starting motor.
55-Ampere minimum automatic battery charging alternator with solid-state
voltage regulation.
Positive displacement, full pressure lubrication oil pump, cartridge oil filters,
dipstick, and oil drain.
Dry-type replaceable air cleaner elements for heavy-duty applications.
Engine-driven or electric fuel transfer pump capable of lifting fuel 3 feet, fuel
filters, and electric solenoid fuel shut-off valve.
The turbocharged engine shall be fueled with No. 2 diesel
The engine shall have a minimum of 5 cylinders, and be liquid-cooled by a unit-
mounted radiator, blower fan, water pump, and thermostats. This radiator shall
properly cool the engine at full load with up to 0.5 inches H20 static pressure on the
fan in an ambient temperature up to 122F/50C. The radiator shall be equipped with
a low water level alarm/shutdown wired to the generator control panel.
The engine shall be EPA certified to conform to Tier 2 non-road emissions
regulations.
3. Generator
Specific Specifications
BID #05-006
Page 16
The alternator shall be salient-pole, brushless, 12-lead reconnectable, self-ventilated
of drip-proof construction with amortisseur rotor windings and skewed stator for
smooth voltage waveform. The insulation shall meet the NEMA standard (MG1-
22.40 and 16.40) for Class H and be insulated with epoxy varnish to be fungus
resistant per MIL 1-24092. Temperature rise of the rotor and stator shall be limited
to 130oC. The excitation system shall be of brushless construction controlled by a
solid- state voltage regulator capable of maintaining voltage within +/- 2% at any
constant load from 0% to 100% of rating. The regulator must be isolated to prevent
tracking when connected to SCR loads, and provide individual adjustments for
voltage range, stability and volts-per-hertz operations; and be protected from the
environment by conformal coating.
The generator set shall meet the transient performance requirements of ISO 8528-5,
level G-2.
The alternator excitation shall be of a permanent magnet exciter design.
The generator shall be inherently capable of sustaining at least 250% of rated
current for at least 10 seconds under a 3-phase symmetrical short circuit without the
addition of separate current support devices.
The generator, having a single maintenance-free bearing, shall be directly connected
to the flywheel housing with a semi-flexible coupling between the rotor and the
flywheel.
4. Controller
Set-mounted controller capable of facing right, left, or rear, shall be vibration isolated
on the generator enclosure. The controller shall be capable of being remote-mounted.
The microprocessor control board shall be moisture proof and capable of operation
from -40oC to 850C. Relays will only be acceptable in high-current circuits.
Circuitry shall be of plug-in design for quick replacement. Controller shall be equipped
to accept a plug-in device capable of allowing maintenance personnel to test controller
performance without operating the engine. The controller shall include the following
features:
Fused DC circuit.
Complete 2-wire start/stop control, which shall operate on closure of a remote
contact.
Speed sensing and a second independent starter motor disengagement systems
shall protect against starter engagement with a moving flywheel. Battery charging
alternator voltage will not be acceptable for this purpose.
The starting system shall be designed for restarting in the event of a false engine
start, by permitting the engine to completely stop and then re-engage the starter.
Specific Specifications
BID #05-006
Page 17
Cranking cycler with 15-second ON and OFF cranking periods.
Overcrank protection designed to open the cranking circuit after 75 seconds if the
engine fails to start.
Circuitry to shut down the engine when signal for high coolant temperature, low oil
pressure, or overspeed is received.
Engine cooldown timer factory set at 5 minutes to permit unloaded running of the
standby set after transfer of the load to normal.
3-position (Automatic-OFF- TEST) selector switch. In the TEST position, the
engine shall start and run regardless of the position of the remote starting contacts.
In the Automatic position, the engine shall start when contacts in the remote
control circuit close and stop 5 minutes after those contacts open. In the OFF
position, the engine shall not start even though the remote start contacts close.
This position shall also provide for immediate shutdown in case of an emergency.
Reset of any fault shall also be accomplished by putting the switch to the OFF
position.
Alarm horn with silencer switch per NFPA 110.
Standard indicating lights to signal the following shall be included:
Not-in-Auto (flashing red)
Overcrank (red)
Emergency Stop (red)
High Engine Temperature (red)
Overspeed (red)
Low Oil Pressure (red)
Battery Charger Malfunction (red)
Low Battery Voltage (red)
Low Fuel (red)
Auxiliary Pre alarm (yellow)
Auxiliary Fault (red)
System Ready (green)
Test button for indicating lights.
Terminals shall be provided for each indicating light above, plus additional terminals
for common fault and common prealarm.
5. Instrument Panel
The instrument panel shall include the following:
Dual range voltmeter 3 1/2-inch, +/- 2% accuracy
Dual range ammeter 3 1/2-inch, +/- 2% accuracy.
Specific Specifications
BID #05-006
Page 18
Voltmeter-ammeter phase selector switch.
Lights to indicate high or low meter scale.
Direct reading pointer-type frequency meter 3 1/2-inch, 0.5% accuracy, 45 to 65 Hz
scale.
Panel-illuminating lights.
Battery charging voltmeter.
Coolant temperature gauge.
Oil pressure gauge.
Running-time meter.
Voltage-adjust rheostat
6. Accessories
Provide three generator mounted circuit breakers as listed in the Electrical Power
Panel Specifications.
Engine block heater. Thermostatically controlled and sized to maintain
manufacturers recommended engine coolant temperature to meet the start-up
requirements of NFPA-99 and NFPA-110, Level 1 to include 50 feet so cord and plug
so unit may be plugged into shore power when unit is not being used.
Sound housings shall be as follows:
All enclosures are to be constructed from G60 galvanized high strength, low alloy
steel
The enclosure shall be primed with BASF urethane and finish coated with BASF
Superl System paint. Enclosures will be finished in the manufacturer's standard
color.
The enclosures must allow the generator set to operate at full load in an ambient
of 400C with no additional derating of the electrical output.
The enclosures must meet all of the requirements of UL-2200.
Enclosures must be equipped with sufficient side and end doors to allow access
for operation, inspection, and service of the unit and all options. Minimum
requirements are two doors per side. When the generator set controller faces the
rear of the generator set, an additional rear facing door is required. Access to the
controller and main line circuit breaker must meet the requirements of the
National Electric Code.
Doors must be hinged with stainless steel hinges and hardware and be
removable.
Doors must be equipped with lockable latches. Locks must be keyed alike.
Enclosures must be mounted to the generator set skid.
The enclosure roof must be pitched to prevent accumulation of water
Specific Specifications
BID #05-006
Page 19
A duct between the radiator and air outlet must be provided to prevent re-
circulation of hot air.
The complete exhaust system shall be internal to the enclosure. Enclosures with
roof mounted or externally exposed silencers are not acceptable.
The silencer shall be an insulated critical silencer with a tailpipe and rain cap
All acoustical foam must be fixed to the mounting surface with pressure sensitive
adhesive. In addition, all acoustical foam mounted a horizontal plane must be
mechanically fastened. The acoustical foam must have a protective film facing to
act as a barrier for liquids
The enclosures must include an exhaust scoop to direct the cooling air in a
vertical direction
The maximum average sound level shall not exceed 66 dB(A) at 7 meters (23
feet).
Battery rack, and battery cables, capable of holding the manufacturer's recommended
batteries, shall be supplied.
24-volt lead-antimony batteries capable of delivering the manufacturer's recommended
minimum cold-cranking Amps required at OOF, per SAE Standard J-537, shall be
supplied.
6-Ampere automatic float and equalize battery charger with +/- 1 % constant voltage
regulation from no load to full load over +/-10% AC input line variation, current limited
during engine cranking and short circuit conditions, temperature compensated for
ambient temperatures from -40oC to +60oC, 5% accurate voltmeter and ammeter,
fused, reverse polarity and transient protected. Provide 50 feet of so cord and plug so
unit may be plugged to shore line when not in use.
Gas-proof, seamless, stainless steel, flexible exhaust bellows with threaded NPT
connection.
Flexible fuel lines rated 3000F and 100 psi ending in pipe thread.
Run Relay to provide a three-pole, double-throw relay with 10 amps at 250 VAC
contacts for indicating that the generator is running.
7. Trailer and Fuel Tank
Trailer features:
2 5/16 in. ball hitch
Leveling jack, 2268 kg (7500 lb.) rated
Lockable housing doors
Running lights with 6 pole wire harness and 6-pin connector
Electric brake system
Internal fuel tank with low fuel indicator, 1325 L (350 gal.)
Accessories:
Specific Specifications
BID #05-006
Page 20
DC lights (3) with 0-60 minute no-Iock-on-timer
Fire extinguisher, 10 lb.
Four-way wheel wrench
Install customer decals
Jack kit
Spare tire
Tool box and tool kit
Utility box
Trailer-Mounted Generator Set S ecifications
Model Trailer Trailer Trailer Gross
Length* Width** Height eight***
mm (in.) mm (in.) mm (in.) kg (lb.)
180kW 5588 2438 3251 4263
(9400)
(220) (96.00) (128)
Fuel Tank
L (gal.)
1325 (350)
* Length includes trailer tongue. ** Width includes trailer fenders.
*** Gross weight includes trailer, generator set, sound housing, and fuel tank with no fuel.
Voltage Selector Switch
3-Position Voltage Reconnection Switch
Model 120 Volt 120 Volt Load Lug Circuit
Load Lug Breakers, Amp Available Duplex Remote
Connections Selector Receptacle
Duplex Reverse Qty., ~-,..~~- Switch
240 V 480 V for Battery Start
Receptacle* Twistlock * * Min./Max. Voltages, Charger
Qty., Amp Qty. 3 Ph 3 Ph 60 Hz and Block Capability
Amp Heater
600 300 480 Yes Yes
180 kW 1 ( 20) 1 (20) (2) #6-350 MCM Volt,3phase
120/240 Volt
3 Phase
~-
Electrical Power Panel Specifications
** Functional in only single-phase voltage selection.
* Functional in only low delta and single-phase voltage selections,
Generator Set S ecifications
Model
Alternator
Model
1300C Standby Rating
120/240 Volt, 3-Phase
Amps kW/kVA
480 Volt, 3-Phase
Amps kW/kV A
Specific Specifications
BID #05-006
Page 21
180kW 4S15 I I I 541 I 180/225 I 271 1180/225
Fuel Lph (gph) Sound Level
Generator dB(A)
Set Model Engine Consumption
with Full
25% Load 50% Load 75% Load 100% Load Load at
21 ft. (7 m)
180 John Deere 6081 A 15.8(4.2) 25.9(6.8) 37.8(10.0) 49.8(13.2) 66
REOZJB
Electrical Power Panel
Circuit breaker 20 A, 1-pole for block heater and battery charger
Circuit breaker 15 A, 1-pole for duplex receptacle
GFI duplex receptacle 120 V, 15 A
Worklight timer
Remote start connections
Twistlock receptacle
GFI duplex receptacle 120 V, 20 A for block heater and
battery charger (opposite side)
Load lug assembly
Circuit breakers (main disconnect)
Voltage indicator lamp(s)
Electrical Power Cord
Supply 50 feet of weather-protective portable power cable, Type Ground, EP insulation,
Neoprene Jacket, 90 degree C rated for 625 amp
END SECTION GENERATOR SET
Specific Specifications
BID #05-006
Page 22
1. Equipment - 1 EA 125 KW OUTPUT
The generator set is based on a Kohler model 125reozbj with a 4813 generator. It
shall provide 125 kW, 155 kVA when operating at 120/208 volts, three phase, .8
power factor or an equal output rating plus equal accessories. Accepted equals only
by Cummins/Onan or Caterpillar. The generator set shall be capable of this rating
while operating in an ambient condition of 7rF (250C) and 5000 feet above sea
level.
The generator set shall be capable of peak motor starting loads of 195 kVA inrush,
with a maximum instantaneous voltage dip of 15%.
Vibration isolators shall be provided between the engine-generator and heavy-duty
steel base
2. Engine
The 414 cubic-inch-displacement engine shall deliver a minimum of 250 hp at a
governed speed of 1800 rpm. The engine shall be equipped with the following:
A mechanical governor providing reliable frequency regulation.
24 Volt positive engagement solenoid shift-starting motor.
55-Ampere minimum automatic battery charging alternator with solid-state
voltage regulation.
Positive displacement, full pressure lubrication oil pump, cartridge oil filters,
dipstick, and oil drain.
Dry-type replaceable air cleaner elements for heavy-duty applications.
Engine-driven or electric fuel transfer pump capable of lifting fuel 3 feet, fuel
filters, and electric solenoid fuel shut-off valve.
The turbocharged engine shall be fueled with No.2 diesel
The engine shall have a minimum of 5 cylinders, and be liquid-cooled by a unit-
mounted radiator, blower fan, water pump, and thermostats. This radiator shall
properly cool the engine at full load with up to 0.5 inches H20 static pressure on the
fan in an ambient temperature up to 122F/50C. The radiator shall be equipped with
a low water level alarm/shutdown wired to the generator control panel.
The engine shall be EPA certified to conform to Tier 2 non-road emissions
regulations.
3. Generator
Specific Specifications
BID #05-006
Page 23
The alternator shall be salient-pole, brushless, 12-lead reconnectable, self-ventilated
of drip-proof construction with amortisseur rotor windings and skewed stator for
smooth voltage waveform. The insulation shall meet the NEMA standard (MG1-
22.40 and 16.40) for Class H and be insulated with epoxy varnish to be fungus
resistant per MIL 1-24092. Temperature rise of the rotor and stator shall be limited
to 130oC. The excitation system shall be of brushless construction controlled by a
solid- state voltage regulator capable of maintaining voltage within +/- 2% at any
constant load from 0% to 100% of rating. The regulator must be isolated to prevent
tracking when connected to SCR loads, and provide individual adjustments for
voltage range, stability and volts-per-hertz operations; and be protected from the
environment by conformal coating.
The generator set shall meet the transient performance requirements of ISO 8528-5,
level G-2.
The alternator excitation shall be of a permanent magnet exciter design.
The generator shall be inherently capable of sustaining at least 250% of rated
current for at least 10 seconds under a 3-phase symmetrical short circuit without the
addition of separate current support devices.
The generator, having a single maintenance-free bearing, shall be directly connected
to the flywheel housing with a semi-flexible coupling between the rotor and the
flywheel.
4. Controller
Set-mounted controller capable of facing right, left, or rear, shall be vibration isolated
on the generator enclosure. The controller shall be capable of being remote-mounted.
The microprocessor control board shall be moisture proof and capable of operation
from -40oC to 850C. Relays will only be acceptable in high-current circuits.
Circuitry shall be of plug-in design for quick replacement. Controller shall be equipped
to accept a plug-in device capable of allowing maintenance personnel to test controller
performance without operating the engine. The controller shall include the following
features:
Fused DC circuit.
Complete 2-wire start/stop control, which shall operate on closure of a remote
contact.
Speed sensing and a second independent starter motor disengagement systems
shall protect against starter engagement with a moving flywheel. Battery charging
alternator voltage will not be acceptable for this purpose.
The starting system shall be designed for restarting in the event of a false engine
start, by permitting the engine to completely stop and then re-engage the starter.
Cranking cycler with 15-second ON and OFF cranking periods.
Specific Specifications
BID #05-006
Page 24
Overcrank protection designed to open the cranking circuit after 75 seconds if the
engine fails to start.
Circuitry to shut down the engine when signal for high coolant temperature, low oil
pressure, or overspeed is received.
Engine cooldown timer factory set at 5 minutes to permit unloaded running of the
standby set after transfer of the load to normal.
3-position (Automatic-OFF-TEST) selector switch. In the TEST position, the
engine shall start and run regardless of the position of the remote starting contacts.
In the Automatic position, the engine shall start when contacts in the remote
control circuit close and stop 5 minutes after those contacts open. In the OFF
position, the engine shall not start even though the remote start contacts close.
This position shall also provide for immediate shutdown in case of an emergency.
Reset of any fault shall also be accomplished by putting the switch to the OFF
position.
Alarm horn with silencer switch per NFPA 110.
Standard indicating lights to signal the following shall be included:
Not-in-Auto (flashing red)
Overcrank (red)
Emergency Stop (red)
High Engine Temperature (red)
Overs peed (red)
Low Oil Pressure (red)
Battery Charger Malfunction (red)
Low Battery Voltage (red)
Low Fuel (red)
Auxiliary Prealarm (yellow)
Auxiliary Fault (red)
System Ready (green)
Test button for indicating lights.
Terminals shall be provided for each indicating light above, plus additional terminals
for common fault and common prealarm.
5. Instrument Panel
The instrument panel shall include the following:
Dual range voltmeter 3 1/2-inch, +/- 2% accuracy
Dual range ammeter 3 1/2-inch, +/- 2% accuracy.
Voltmeter-ammeter phase selector switch.
Specific Specifications
BID #05-006
Page 25
Lights to indicate high or low meter scale.
Direct reading pointer-type frequency meter 3 1/2-inch, 0.5% accuracy, 45 to 65 Hz
scale.
Panel-illuminating lights.
Battery charging voltmeter.
Coolant temperature gauge.
Oil pressure gauge.
Running-time meter.
Voltage-adjust rheostat
6. Accessories
Provide three generator mounted circuit breakers as listed in the Electrical Power
Panel Specifications.
Engine block heater. Thermostatically controlled and sized to maintain
manufacturers recommended engine coolant temperature to meet the start-up
requirements of NFPA-99 and NFPA-110, Level 1 to include 50 feet so cord and plug
so unit may be plugged into shore power when unit is not being used.
Sound housings shall be as follows:
All enclosures are to be constructed from G60 galvanized high strength, low alloy
steel
The enclosure shall be primed with BASF urethane and finish coated with BASF
Superl System paint. Enclosures will be finished in the manufacturer's standard
color.
The enclosures must allow the generator set to operate at full load in an ambient
of 400C with no additional derating of the electrical output.
The enclosures must meet all of the requirements of UL-2200.
Enclosures must be equipped with sufficient side and end doors to allow access
for operation, inspection, and service of the unit and all options. Minimum
requirements are two doors per side. When the generator set controller faces the
rear of the generator set, an additional rear facing door is required. Access to the
controller and main line circuit breaker must meet the requirements of the
National Electric Code.
Doors must be hinged with stainless steel hinges and hardware and be
removable.
Doors must be equipped with lockable latches. Locks must be keyed alike.
Enclosures must be mounted to the generator set skid.
The enclosure roof must be pitched to prevent accumulation of water
Specific Specifications
BID #05-006
Page 26
A duct between the radiator and air outlet must be provided to prevent re-
circulation of hot air.
The complete exhaust system shall be internal to the enclosure. Enclosures with
roof mounted or externally exposed silencers are not acceptable.
The silencer shall be an insulated critical silencer with a tailpipe and rain cap
All acoustical foam must be fixed to the mounting surface with pressure sensitive
adhesive. In addition, all acoustical foam mounted a horizontal plane must be
mechanically fastened. The acoustical foam must have a protective film facing to
act as a barrier for liquids
The enclosures must include an exhaust scoop to direct the cooling air in a
vertical direction
The maximum average sound level shall not exceed 66 dB(A) at 7 meters (23
feet).
Battery rack, and battery cables, capable of holding the manufacturer's recommended
batteries, shall be supplied.
24-volt lead-antimony batteries capable of delivering the manufacturer's recommended
minimum cold-cranking Amps required at OOF, per SAE Standard J-537, shall be
supplied.
6-Ampere automatic float and equalize battery charger with +/- 1 % constant voltage
regulation from no load to full load over +/-10% AC input line variation, current limited
during engine cranking and short circuit conditions, temperature compensated for
ambient temperatures from -40oC to +60oC, 5% accurate voltmeter and ammeter,
fused, reverse polarity and transient protected. Provide 50 feet of so cord and plug so
unit may be plugged to shore line when not in use.
Gas-proof, seamless, stainless steel, flexible exhaust bellows with threaded NPT
connection.
Flexible fuel lines rated 3000F and 100 psi ending in pipe thread.
Run Relay to provide a three-pole, double-throw relay with 10 amps at 250 VAC
contacts for indicating that the generator is running.
7. Trailer and Fuel Tank
Trailer features:
2 5/16 in. ball hitch
Leveling jack, 2268 kg (7500 lb.) rated
Lockable housing doors
Running lights with 6 pole wire harness and 6-pin connector
Electric brake system
Internal fuel tank with low fuel indicator, 1325 L (350 gal.)
Accessories:
Specific Specifications
BID #05-006
Page 27
DC lights (3) with 0-60 minute no-Iock-on-timer
Fire extinguisher, 10 lb.
Four-way wheel wrench
Install customer decals
Jack kit
Spare tire
Tool box and tool kit
Utility box
T '1 M
dG
S S 'fi
ral er- ounte enerator et spec} IcatIons
Model Trailer Trailer Trailer Gross Fuel Tank
Length* Width** Height Weight*** L (gal.)
mm (in.) mm (in.) mm (in.) kg (lb.)
180kW 5588 2438 3251 4263
(220) (96.00) ( 128) (9400) 1325 (350)
* Length includes trailer tongue. ** Width includes trailer fenders.
*** Gross weight includes trailer, generator set, sound housing, and fuel tank with no fuel.
Voltage Selector Switch
3-Position Voltage Reconnection Switch
Electrical Power Panel Specifications
Model 120 Volt 120 Volt Load Lug Circuit
Load Lug Breakers, Amp Available Duplex Remote
Connections Selector Receptacle
Duplex Reverse Qty., 240 V 480 V Switch for Battery Start
Receptacle* Twistlock * * Min./Max. Voltages, Charger
Qty., Amp Qty. 3 Ph 3 Ph 60 Hz and Block !capability
Amp Heater
600 300 480 Yes Yes
180 kW 1 ( 20) 1 ( 20) (2) #6-350 MCM Volt,3phase
120/240 Volt
3 Phase
* * Functional in only single-phase voltage selection.
* Functional in only low delta and single-phase voltage selections.
G
t S t S
T f
enera or e ,pecl Ica Ions
1300C Standby Rating
Model Alternator 120/240 Volt, 3-Phase 480 Volt, 3-Phase
Model
I Amps I kW/kVA Amps I kWIkVA
I I I
Specific Specifications
BID #05-006
Page 28
180kW 4S15 I I I 541 I 180/225 I 271 1180/225
Generator Fuel Lph (gph) Sound Level
Set Model Engine Consumotion dB(A)
25% Load 50% Load 75% Load 100% Load with Full
Load at
21 ft. (7 m)
180 John Deere 6081 A 15.8(4.2) 25.9(6.8) 37.8(10.0) 49.8( 13.2) 66
REOZJB
I ~-~-_.-
Electrical Power Panel
Circuit breaker 20 A, 1-pole for block heater and battery charger
Circuit breaker 15 A, 1-pole for duplex receptacle
GFI duplex receptacle 120 V, 15 A
Worklight timer
Remote start connections
Twistlock receptacle
GFI duplex receptacle 120 V, 20 A for block heater and
battery charger (opposite side)
Load lug assembly
Circuit breakers (main disconnect)
Voltage indicator lamp(s)
Electrical Power Cord
Supply 50 feet of weather-protective portable power cable, Type Ground, EP insulation,
Neoprene Jacket, 90 degree C rated for 625 amp
END SECTION GENERATOR SET
Specific Specifications
BID #05-006
Page 29
BIDDER:
1. Equipment - 1 EA - 60KW OUTPUT
The generator set is based on a Kohler model60KRB with a 4P10 generator. It shall
provide 62 kW, 77.5 kVA when operating at 120/240 volts, 3 phase, .8 power factor
or an equal output rating plus equal accessories. Accepted equals only by
Cummins/Onan or Caterpillar. The generator set shall be capable of this rating while
operating in an ambient condition of 7rF (250C) and 5000 feet above sea level.
The generator set shall be capable of starting motor loads of 92.5 kVA inrush, with a
maximum instantaneous voltage dip of 15%.
Vibration isolators shall be provided between the engine-generator and heavy-duty
steel base
2. Engine
The 276 cubic-inch-displacement engine shall deliver a minimum of 99 hp at a
governed speed of 1800 rpm. The engine shall be equipped with the following:
A mechanical governor with reliable frequency regulation.
24 Volt positive engagement solenoid shift-starting motor.
55-Ampere minimum automatic battery charging alternator with solid-state
voltage regulation.
Positive displacement, full pressure lubrication oil pump, cartridge oil filters,
dipstick, and oil drain.
Dry-type replaceable air cleaner elements for heavy-duty applications.
Engine-driven or electric fuel transfer pump capable of lifting fuel 3 feet, fuel
filters, and electric solenoid fuel shut-off valve.
The turbocharged engine shall be fueled with NO.2 diesel
The engine shall have a minimum of 4 cylinders, and be liquid-cooled by a unit-
mounted radiator, blower fan, water pump, and thermostats. This radiator shall
properly cool the engine at full load with up to 0.5 inches H20 static pressure on the
fan in an ambient temperature up to 122F/50C. The radiator shall be equipped with
a low water level alarm/shutdown wired to the generator control panel.
The engine shall be EPA certified to conform to Tier 2 non-road emissions
regulations.
3. Generator
The alternator shall be salient-pole, brush less, 12-lead reconnectable, self-ventilated
of drip-proof construction with amortisseur rotor windings and skewed stator for
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 30
BIDDER:
smooth voltage waveform. The insulation shall meet the NEMA standard (MG1-
22.40 and 16.40) for Class H and be insulated with epoxy varnish to be fungus
resistant per MIL 1-24092. Temperature rise of the rotor and stator shall be limited
to 130oC. The excitation system shall be of brushless construction controlled by a
solid- state voltage regulator capable of maintaining voltage within +/- 2% at any
constant load from 0% to 100% of rating. The regulator must be isolated to prevent
tracking when connected to SCR loads, and provide individual adjustments for
voltage range, stability and volts-per-hertz operations; and be protected from the
environment by conformal coating.
The generator set shall meet the transient performance requirements of ISO 8528-5,
level G-2.
The alternator excitation shall be of a permanent magnet exciter design.
The generator shall be inherently capable of sustaining at least 250% of rated
current for at least 10 seconds under a 3-phase symmetrical short circuit without the
addition of separate current support devices.
The generator, having a single maintenance-free bearing, shall be directly connected
to the flywheel housing with a semi-flexible coupling between the rotor and the
flywheel.
4. Controller
Set-mounted controller capable of facing right, left, or rear, shall be vibration isolated
on the generator enclosure. The controller shall be capable of being remote-mounted.
The microprocessor control board shall be moisture proof and capable of operation
from -40oC to 850C. Relays will only be acceptable in high-current circuits.
Circuitry shall be of plug-in design for quick replacement. Controller shall be equipped
to accept a plug-in device capable of allowing maintenance personnel to test controller
performance without operating the engine. The controller shall include the following
features:
Fused DC circuit.
Complete 2-wire start/stop control, which shall operate on closure of a remote
contact.
Speed sensing and a second independent starter motor disengagement systems
shall protect against starter engagement with a moving flywheel. Battery charging
alternator voltage will not be acceptable for this purpose.
The starting system shall be designed for restarting in the event of a false engine
start, by permitting the engine to completely stop and then re-engage the starter.
Cranking cycler with 15-second ON and OFF cranking periods.
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 31
BIDDER:
Overcrank protection designed to open the cranking circuit after 75 seconds if the
engine fails to start.
Circuitry to shut down the engine when signal for high coolant temperature, low oil
pressure, or overs peed is received.
Engine cooldown timer factory set at 5 minutes to permit unloaded running of the
standby set after transfer of the load to normal.
3-position (Automatic-OFF- TEST) selector switch. In the TEST position, the
engine shall start and run regardless of the position of the remote starting contacts.
In the Automatic position, the engine shall start when contacts in the remote
control circuit close and stop 5 minutes after those contacts open. In the OFF
position, the engine shall not start even though the remote start contacts close.
This position shall also provide for immediate shutdown in case of an emergency.
Reset of any fault shall also be accomplished by putting the switch to the OFF
position.
Alarm horn with silencer switch per NFPA 110.
Standard indicating lights to signal the following shall be included:
Not-in-Auto (flashing red)
Overcrank (red)
Emergency Stop (red)
High Engine Temperature (red)
Overspeed (red)
Low Oil Pressure (red)
Battery Charger Malfunction (red)
Low Battery Voltage (red)
Low Fuel (red)
Auxiliary Prealarm (yellow)
Auxiliary Fault (red)
System Ready (green)
Test button for indicating lights.
Terminals shall be provided for each indicating light above, plus additional terminals
for common fault and common prealarm.
5. Instrument Panel
The instrument panel shall include the following:
Dual range voltmeter 3 1/2-inch, +/- 2% accuracy
Dual range ammeter 3 1/2-inch, +/- 2% accuracy.
Voltmeter-ammeter phase selector switch.
Lights to indicate high or low meter scale.
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 32
BIDDER:
Direct reading pointer-type frequency meter 3 1/2-inch, 0.5% accuracy, 45 to 65 Hz
scale.
Panel-illuminating lights.
Battery charging voltmeter.
Coolant temperature gauge.
Oil pressure gauge.
Running-time meter.
Voltage-adjust rheostat
6. Accessories
Provide three generator mounted circuit breakers as listed in the Electrical Power
Panel Specifications.
Engine block heater. Thermostatically controlled and sized to maintain
manufacturers recommended engine coolant temperature to meet the start-up
requirements of NFPA-99 and NFPA-110, Level 1 to include 50 feet so cord and plug
so unit may be plugged into shore power when unit is not being used.
Sound housings shall be as follows:
All enclosures are to be constructed from G60 galvanized high strength, low alloy
steel
The enclosure shall be primed with BASF urethane and finish coated with BASF
Superl System paint. Enclosures will be finished in the manufacturer's standard
color.
The enclosures must allow the generator set to operate at full load in an ambient
of 400C with no additional derating of the electrical output.
The enclosures must meet all of the requirements of UL-2200.
Enclosures must be equipped with sufficient side and end doors to allow access
for operation, inspection, and service of the unit and all options. Minimum
requirements are two doors per side. When the generator set controller faces the
rear of the generator set, an additional rear facing door is required. Access to the
controller and main line circuit breaker must meet the requirements of the
National Electric Code.
Doors must be hinged with stainless steel hinges and hardware and be
removable.
Doors must be equipped with lockable latches. Locks must be keyed alike.
Enclosures must be mounted to the generator set skid.
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 33
BIDDER:
The enclosure roof must be pitched to prevent accumulation of water
A duct between the radiator and air outlet must be provided to prevent re-
circulation of hot air.
The complete exhaust system shall be internal to the enclosure. Enclosures with
roof mounted or externally exposed silencers are not acceptable.
The silencer shall be an insulated critical silencer with a tailpipe and rain cap
All acoustical foam must be fixed to the mounting surface with pressure sensitive
adhesive. In addition, all acoustical foam mounted a horizontal plane must be
mechanically fastened. The acoustical foam must have a protective film facing to
act as a barrier for liquids
The enclosures must include an exhaust scoop to direct the cooling air in a
vertical direction
The maximum average sound level shall not exceed 66 dB(A) at 7 meters (23
feet).
Battery rack, and battery cables, capable of holding the manufacturer's recommended
batteries, shall be supplied.
12-volt lead-antimony battery capable of delivering the manufacturer's recommended
minimum cold-cranking Amps required at OOF, per SAE Standard J-537, shall be
supplied.
6-Ampere automatic float and equalize battery charger with +/- 1 % constant voltage
regulation from no load to full load over +/-10% AC input line variation, current limited
during engine cranking and short circuit conditions, temperature compensated for
ambient temperatures from -40oC to +60oC, 5% accurate voltmeter and ammeter,
fused, reverse polarity and transient protected. Provide 50 feet of so cord and plug so
unit may be plugged to shore line when not in use.
Gas-proof, seamless, stainless steel, flexible exhaust bellows with threaded NPT
connection.
Flexible fuel lines rated 3000F and 100 psi ending in pipe thread.
Run Relay to provide a three-pole, double-throw relay with 10 amps at 250 VAC
contacts for indicating that the generator is running.
7. Trailer and Fuel Tank
Trailer features:
2 5/16 in. ball hitch
Leveling jack, (7,000 lb.) rated
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 34
BIDDER:
Lockable housing doors
Running lights with 6-wire harness and 6-pin connector
Electric brake system
Internal polymer fuel tank with low fuel indicator, 757 L (200 gal.)
Environmental containment basin for fuel, oil, and antifreeze
Accessories:
DC lights (3) with 0-60 minute no-Iock-on-timer
Fire extinguisher, 10 lb.
Four-way wheel wrench
Install customer decals
Jack kit
Spare tire
Tool box and tool kit
Utility box
Trailer-Mounted Generator Set S ecifications
Trailer Trailer Trailer Gross
Mode
Length* Width ** Height eight***
I mm (in.) mm (in.) mm (in.) kg (lb.)
2455
(5400)
Fuel Tank
L (gal.)
60kw
3779
(148.78)
1753(69.00
)
2422
(95.37)
757 (200)
* Length includes trailer tongue. ** Width includes trailer fenders.
*** Gross weight includes trailer, generator set, sound housing, and fuel tank with no
fuel.
Voltage Selector Switch
3-Position Voltage Reconnection Switch
Electrical ower Panel ~pecl Icatlons ,----'
120 Volt 120 Volt Load Lug Load Lug Circuit Available Duplex
Breakers, Amp
Connections Selector Receptacle
Duplex Reverse Qty., 240V 240 V 480 Switch for Battery C
Receptacle Twistlock9 Min.lMax. V Voltages, Charger
Model s Qty., 1 Ph 3 Ph 3 Ph 60 Hz and Block
Qty., Amp Amp Heater
60 kW 1 cable/phase 250 200 100 480V Yes
#6-350MCM ~ Ph;:)~p.
120/240V
3 Phase
120/240V L
1 Phase
L-_~_
P
S T
Remote
Start
apability
Yes
~ Reverse twistlock connection to utility for duplex receptacle power,
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 35
BIDDER:
enera or e .pecl Ica Ions
1300C Standby Rating
Model Alternator 120/240 Volt, 1- 120/240 Volt, 3-Phase 277/480 Volt, 3-Phase
Model Amps kW/kVA Amps kW/kVA Amps kW/kV A
60kW 4P10W 225 54/54 180 62n8 93 62n8
Fuel Lph (gph) Sound
Generator Engine r.nr'l~1 Level
Set Model dB(A)
25% Load 50% Load 75% Load 100% Load
with Full
I __..J_4-
60REOZJB John Deere 4045T 6.7 (1.8) 10.2 (2.7) 14.0 (3.7) 18.1 (4.8) 65
G t S tS T r
Electrical Power Panel
Circuit breaker 20 A, 1-pole for block heater and battery charger
Circuit breaker 15 A, 1-pole for duplex receptacle
GFI duplex receptacle 120 V, 15 A
Worklight timer
Remote start connections
Twistlock receptacle
GFI duplex receptacle 120 V, 20 A for block heater and
battery charger (opposite side)
Load lug assembly
Circuit breakers (main disconnect)
Voltage indicator lamp(s)
Electrical Power Cord
Supply 50 feet of weather-protective portable power cable, Type Ground, EP insulation,
Neoprene Jacket, 90 degree C rated for 250 amp
END SECTION GENERATOR SET
SPECIFIC SPECIFICATIONS
Bid #05-006 Page 36
BIDDER:
The undersigned bidder declares that the only person or parties interested in this bid as principals
are those named herein, that this bid is made without any understanding, contract, or connection
with any other person, firm, or corporation providing a bid for the same purpose and that this bid
is in all respects fair and without collusion or fraud. The bidder understands that this bid must be
manually signed in ink, otherwise it will be considered unresponsive and subject to rejection.
Bidder undersigned represents that the bidder accepts, and that this bid complies with, the bid
documents; that bidder has carefully examined the proposed forms of Agreement and Bonds, the
Contract Drawings, and Specifications for the designated work, and all other bid documents.
Bidder affirms that bidder has carefully examined the location of the designated work and that,
from his own investigations, has satisfied himself as to the nature and location of the work, the
character, quality, and the quantity of materials and the kind and extent of equipment and other
facilities needed for the performance of the work, the general and local conditions and all
difficulties to be encountered, and all other items which may, in any way, affect the work or its
performance.
Bidder undersigned proposes, and agrees if this bid is accepted, that he will contract with the
Town in the form of the copy of the Agreement included in these bid documents, to provide all
necessary machinery, tools, apparatus, and other means of construction necessary to do all the
work, and furnish all the materials and equipment specified or referred to in the bid documents in
the manner and time herein prescribed, and according to the requirements of the Town as therein
set forth.
Under provisions of Chapter 112, Florida Statutes, bidder must disclose with proposal the name
of any officer, director, or agent who is also an employee of the Town of Longboat Key. Bidder
must disclose on an attachment (provided by bidder) entitled "Submitted Bid Conflict of Interest"
the name of any Town of Longboat Key employee who owns, directly or indirectly, a 5% or more
interest in the bidder's firm or any of its branches, or in the firm of any subcontractor to this bid.
Absence of such an attachment represent bidder's certification of no such employee.
Bidder acknowledges receipt of the following addenda issued during the bidding period; the cost
of which, if any, is included in the Total Bid.
ADDENDUM #
ADDENDUM DATE
Doing Business As:
Business Address:
City
State
Zip
Fax:
Phone:
BID SUBMITTAL FORM
Bid #05-006
Page 37
BIDDER:
(Bidders authorized signature: Please use blue ink)
(Bidder typed name and signature)
Bidder understands that the Town reserves the right to reject any or all bids and to waive any
infonnalities and minor irregularities in the bidding. The bidder agrees that this bid shall be good
and may not be withdrawn for a period of 120 days after the scheduled bid opening.
Having carefully examined the bid documents, bidder agrees to the tenns and proposes to furnish
all labor, material, and equipment for building, delivery and the entire work (including
mobilization and demobilization), and to execute the contract documents and furnish the required
Perfonnance and Payment Bond, and will completely perfonn the work in strict accordance with
the tenns of the Contract and the bid documents therein referred to for the following prices, to
wit:
1 ea 180 kw output as specified herein $
including accessories
1 ea 125 kw output as specified herein $
including accessories
1 ea 60kw output as specified herein $
including accessories
All Exceptions to Bid specifications that do not comply with the bid documents must be
listed below.
1.
2.
3.
4.
5.
6.
7.
8.
E-Bid original Bid Submittal Fonns must be mailed to: The Town of Longboat Key, Title: E-
bid verification of bid 05-006, Attention: Gerald Wilson, Purchasing Manager, 501 Bay
Isles Road, Longboat Key, FI 33830. No later than 3 full working days after the bid
receiving and opening date and time.
BID SUBMITTAL FORM
Bid #05-006 Page 38
abulation Sheet - DemandStar by Onvia
lser: \Vilson, Gerald organization: Town of Longboat Key Purchasing Department
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IFB-05-006-0-2005/G W
Purchase Emergency Generator( s)
3/30/2005 2:00:00 PM Eastern time
Closed
5 total responses found.
~J online, offlin
C~mlulny IGl Resrmnded Ad.lress Bid AmJ AU .Bid Amt Documents
Complete
1. CJ's Sales & 3/30/2005 132 Ne 17th Place $118,217.00 Submitted Bid Sheet~
Service 1:51:03 PM Ocala, FL 34470 Any Addencium(s)
2. Cobra Power 3130/2005 991 Route 22 West Ste 200 $133,500.00 Submitted Bid Sheet~
Systems, inc. 12:43:14 PM Bridgewater, NJ 08807 Any Addendum( s}
Flight
3. Electrical 3/30/2005 51614 Oro Drive $82,500.00 Submitted Bid Sheet~
Design 7:17:25 AM Shelby Township, MI 48315 Any Acicicnclum(s)
Systems, Inc.
Ring Power 3/30/2005 9901 Ringhaver Dr. Submitted Bid Shec
4. Corp - $143,840.00
Orlando 11:28:41 AM Orlando, FL 32824 AnY Adclenclum(s)
e:/ /C: \Documents%20and%20Settings\conboy\Local%20Settings\ Temporary%20Internet%20Files\O... 12/16/2005
abulation Sheet - DemandStar by Onvia
Page 2 of2
Taw Power
5. Systems
3/2912005 440 S. 78th Street
10:42:00 PM Tampa, FL 33619
$179,504.00
Submitted Bid Sheet5
Any Addendum(s}.,
I
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Terms of
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le:/ /C: \Documents%20and%20Settings\conboy\Local%20Settings\ T emporary%20Intemet%20Files\O... 12/16/2005
FROM :BOYNTON BEACH UTITIES FAX NO. :561 742 6298 Dec. 29 2005 03:34PM Pi
Dee 29 2005 3: 21PM CJS POWER SYSH::M~ .hl~ ''''..~....~~- --,-
":t2 ME 17. Place _
Oc.... FL. :w4'1fJ' .
PH 3aZ..'fU.017i
PH 800-877....280
FX 352-732.0225
Wl!88IT! ~.cJ., ow....com
Fax
Tor John Revnolda
~
..... 681.7......
FrenlI a.ve P.rkar
......
....... ..
""
IIIatIU 12J2..
_i (2) Two D12!5FJJT2, 125KW' CCI
KATOLlGHT GENERATORS
.
o UtI.... 0 fIo, IbWhftv D PIeue GcunrnMt ' D PI....1hIpIy 0 PI.......q ~.
. co..........
Deer John,
PIe8.e accept this letter as CJ's wlllingnesaro plggybac;lt 2, 125kw Gen<<ator Set on
LOJ"GOOat Key PO#131 92 dated 8-7~06 far $39,725.00 each.
If you have any questions Dr concerns, p/eaM feel f...e to contact me.
I look forward to a 8IJCX:ftSflJ bu$lness reletionshlp ir;'I the future.
Sincerely
.1%t~
Steve Parker
General Manager
r~: .
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM B.2
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 2 I, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December] 9,2005 (Noon) 0 March 7, 2006 February 2], 2006 (Noon)
[g] January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF [gJ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
.-'.
0 Bids 0 Unfinished Business .........j
. -......
0 Announcement 0 Presentation L- .'-.,----'
? ,;
0 City Manager's Report Z u-'
GJ > ->"
RECOMMENDATION: A motion to approve a piggy-back of Jacksonville Electric Authority Bid#WCS-123-00:,\,ith
Insituform Technologies, Inc. of Jacksonville, Florida to reline wastewater pipelines adjacent to "The Cnii~ing~~(}B
the amount of: $98,500.00 {.....) =-;1 ;;
.. .-'2 f'T1
W oJ:>
EXPLANATION: The Utilities Department needs to reline wastewater pipelines and reconstruct various storm dml1~
using "Cured-in-Place-Pipe" (CIPP) and have been utilizing the Instituform process for over 20 years for theSf
services. The Insituform process avoids replacing pipe and provides a long-term solution for pipe rehabilitation.
The Wastewater Collection Division would like to utilize the Jacksonville Electric Authority contract for curing in
place 1,600 feet of 8" pipeline and 15 Service laterals. The work to be performed will take place on the City owned
mainlines and services adjacent to 'The Crossings" community, located at NE 4th Street and Gateway Blvd.
PROGRAM IMPACT: Wastewater drains require continual maintenance by outside contractors to reline wastewater
pipelines and reconstruct storm drains.
FISCAL IMP ACT:
Wastewater:
403-5000-590-96.04
Expenditure:
$98,500.00
~~
Mary Munro
Assistant to the Finance Director
Procurement Services
\
S:\BULLETlN\FORMS\AGENDA ]TEM REQUEST FORM,DOC
C: Barb Conboy - Utilities Admin. Manager
TO:
RECEIVED
DEe 1 9 2005
Mary Munro PROCU~~SERV.IC" ES,
Purchasing Agent ~
Memorandum
Utilities # 05-156
DATE:
~~:a~~JtilitiJ4; L > ~ j~r!, I oS
December 14, 2005
FROM:
SUBJECT:
Piggy-Back JEA Bid #WCS-123-00
Cured in Place Pipe Rehabilitation - Wastewater
AGENDA ITEM-
The Utilities Department is requesting approval to piggy-back a bid with Insituform Technologies,
Inc. for Cured in Place Pipelining. and Lateral Cured in Place Pipelining. Jacksonville Electric
Authority (JEA) has awarded Bid #WCS-123-00 to Insituform Technologies.
The Utilities Department has been utilizing the Insituform process for over 20 years to reline
wastewater pipelines. The Insituform process avoids excavation of large areas to replace pipe and
provides a long-term solution for pipe rehabilitation.
The Wastewater Collection Division would like to utilize the JEA contract for curing in place 1,600
feet of 8"pipeline and 15 ~. service laterals. The work to be performed will take place on the City
owned mainlines and services adjacent to "The Crossings" community, located at NE 4th. St. and
Gateway Blvd.
The total dollar value estimate for the project is $98,500.00.
Attached is a map of the area, the contract and the proposal. Funds are available in the following
account # 403-5000-590-96.04 SWR064. Please present this at the next Commission meeting for their
approval.
If you have any questions please contact me at ext. 6401 or Tony Lombardi at ext. 6421.
cc: lyPete Mazzella
Tony Lombardi
Jim Hart
Barb Conboy
File
Attachments
...
1 in. = 306.6 feet
I nsituform Project
"The Crossings"
FROM
FRX NO. :9042804162
Nov. 29 2005 10:54RM P2
~ Insituform
Technologies; Inc.
WOIIM>> I;J8IIne
Re#JabIItaIiDII
,,511 PhIil8 Hv.y. s.
Jac:k$DnYIe. FL 32256
Tet. (904) 28!-5802
Fax: (904) 292~198
(800) 63).8362
www.\nIlIIAomI.can
November 29.2005
Mr. Tony Lombardi, Supervisor Wastewater Division
City of Boynton Beach
124 East Woolbright Rd.
Boynton Beach, FL 33435
Re: "The Crossings" @ NE 4th St. Sewer Rehabilitation Project
Dear Tony,
Weare pleased to submit this proposal to reconstruct the 8" sewer lines including the service
laterals on the above project using "Cured-irt-Place-Pipe" (CIPP). These prices are based on our
2005 Annual contract with the JEA, which is available for "piggyback" by the City of Boynton
Beach.
1,600 IrS" x 6 mm CIPP
1,600 If 8" light clean & TV
Service lateral reconnection. 15 ea
CIPP laterals - 6" x 20', 15 ea.
$ 29.50/1f
$ 3.00111'
$ 100.00/ea
$3,OOO.OO/ea
$ 47,200.00
$ 4,800.00
$ ) ,500.00
$ 45,000.00
Project Total
$ 98,500.00
The terms and conditions governing this proposal are as follows:
Proposallnelusions:
. Certificate of Insurance with standard coverage
. Pre-installation video inspection recorded on VHS tape
. Standard cleaning of the existing pipe prior to installation
. Post-installation video inspection recorded on VHS tape
. Standard one-year warranty
Ac~l ficl~ m:asure~ents wi n_~et~rtlline tinal invoice quanti ties
FROM
FAX NO. :9042804162
Nov. 28 2005 05:14PM P3
Proposal El:clnsions:
· Premiums for special insur~ce coverage requirements
· Point repairs of any collapsed sections of the existing pipeline
· J>eI1llits
. Disposal site for debris removed dwing cleaning
. Please note that if any hazardous or toxic materials are encountered during the
project, the Owner will be responsible for the removal and disposal of the
materials
· Constructions access casements
Pronosal Terms:
· Payment due within 30 days of completion of the project
· Partial monthly payments may be requested
· Proposal valid for 45 days
Limited Warranty
IN LIEU OF ALL OTHER EXPRESSED, IMPLIED AND/OR ~r ATUTORY
W ARRANTLES, INCLUDING WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE~ CONTRACTOR AGREES
TO CORRECT ANY DEFECT IN TIlE MATERIALS OR SERVICES
PROVIDED BY THE CONTRACTOR WHICH ARE BROUGHT TO THE
ATTENTION OF THE CONTRACTOR WITHIN ONE YEAR FOLLOWING
COMPLETION OF CONTRACTOR.'S WORK., PROVIDED OWNER
AFFORDS CONTRACTOR SUITABLE ACCESS AND WORKING
CONDITIONS TO ACCOMPLISH SUCH CORRECTION.
Mutual Release of ConseQuential Uamae.es:
Neither party shall be liable to the other for consequential damages relating to or
arising out of the Contract.
Proposal Subiect to Nej!otiation of Other Standard Tenus of Al!reement:
This proposal is subject to agrccm.ent of the parties on other terms and conditions
as are cllio'tOmary in contracts of this nature.
FROM
FRX NO. :9042804162
Nov. 28 2005 05:14PM P4
We appreciate the opportunity to quote on this project. If you have any questions, please
call me.
Sincerely,
~~rnc
Ted Hotchkiss, Area Account Manager
Owner Acceptance:
Date:
Please sign and return one copy of this proposal for our files or, if you prefer, a purchase
order or subcontract for our execution.
JUN. 13. 20a5 8:1~M
r MA I~U. . :7~"+'::OIQ'fJ.b'::
Jun. l.j <&:J11:J 08: 49AM P2
I -v. t lJ'W I ,,.. I
~1 waat Ch..,-oh Stl'e~
JaOkGonlJiDe, Rondll ~2~'i13e
w ... r r:: "
May 17. 200S
Mr. Gerald. AddiPgton
1rJStitutbmt Tec1mologtea
11.511 PlUHpaH!ahway
Jackson. FL 32256
6; Cured I:D ~ Plpo Uult Pm
WCS..I23..oo
Dear Mi. AddiD8tmt:
BacloSDd are _ revite4 orIaiNJ. ad. ~licate ~al JUNDdmeut to the c.omract
bstWeDn JB.A. and your company re1ativi to tho abOve IRI~.
Bercn ~ both odsi"-'. to tbia offb, p1eue &Ave the ~ IUd ~
orlaina1a ~ted by m IUthoriIod ot1loo:r of your oompany, type the name Of the
oSICet 1Iftdfr ldslhei &fgoature. and attest.
oC._
JB\.
rL~OT"'1l
5 "[ \II I!: R
PIeuc feel free to colltaCt me at (904) 66'- nI4 lhould YOUMW tIJ1f q\l8SUOJlJ.
--
&c.
FRJI", : BOYHTOH BEnCH UTI TIES
1l'1S 1TlfffiM
FA>< tlG. : 561 742 6298
Fax:grJ42923198
Jan. 03 2E1l'"J6 1::': 21ht1 P3
Jan 3 2006 9:48 P.02
AMINDMENT NUMBER! TO
CO!n'IIAcr~NUM8D 18221 '
I&1'WID aA AND
INI1Tl1JOIMnc&NOLOGIa
TID8 AMUDMI:IU NtJMIIII.l, .. BD4 emered iDio this ~ day of
}J n'l~ e.r ~, 2000. by ml bmwcD, a body politic tad oorporlte in
~ FIoddI, andlNllTUJ'ORM TEC'llNOLOQl'l8 <"CON'ltRACOOR").
'WITNESSETH:
~, Od lune 7. 2000, the patia made and aered mtoa AareelDfmt
uada which COImlACIOlllIpC4 to provide cund in plIOe pipe _ price
~ tbr JEA (tbt .Ap..... or ~jt lIIId
WIIEUAS, !be psrtllllIl'ee tbIt Slid AgrMrIIIml sbOuJd be auiendlcl to mm-
tbI ~. iDdobt... 01& by 1ll1dd;dcmaJ U.ooo.OOO.OO; MW ~~
I
IN CONSIDERATION oCtile ~MlIDIIIl and for the mutual ~ and
COvenaDtl herein CODtIIDod. IDd tbr other 1004- VI1uIbIe ~n, - pwties
... that:
1. The eove stated ndaaIIare tnIe and COJ::I'C aDd, by reilreaae..me
ialMrpontId hereb1 ad mD a pet 1Jcrll6!
2. p~ 2 IbaD bo.1IDI&1lIW to fttd .. f.oDow.:
'"2. 1be CONTllAcroa IbaIL at ha own 00It. uQ cxPa-. do the work
requirc4 to blt doDO and ~ the zuteria1I ~uirt4 td be 1\JmtIMd on
_ work!n ~ with pJD_ speci6oaDons approved by .lEA,
mm_.d WCS-l23..oo.with.,...... dIl~ of May ~, 2000,~
.. GroUNlworb - Cr.nd In PlIce Pipe (ClPP) Uatt PriCe Ccmcruc:1iDIi'
aad Itrlctl1 in ~ With tho ~ caJJio&. t>r bids. ..,
FROM :BOYNTON BEq(H UTI TIES
INSITlFffiM
FAX NO. :561 742 6298
Jan. 03 2006 L; 211=11'1 P4
Fax:904292319$
Jan 3 2006 9:48 P.03
~- blueprima. rIq..;a~1I oftbl said JRA.. t*oJIOIaI Ofb
' ,
said CONTllACToR. ~ IWIIfd tbertb-.I2O'W OD file ~ ~ oftb oftbe
Chief~ OtIbr, Proaureant ~t Df JE.A.1Il otwhi:h
1N,,'by IlCpMfAI\Y Jdt,~ to . ~ Doeum.m,. aDd, by
I.~ 1DIde. part le!otto cl1e... cxtem Mlffully Il::t out"
mr tbI totIl mm lOt to IXaiIed Ii'OUl' MiDion lad NOll 00 DoDlra
(54,000.000.00) at IDd 1br the prices 8Dd on _ termI ~.., in tile
CON'nlACTOR'. Mid JbPOuJ b the cloiDg of aUt w<<-k md tile Slid
award tMrImr, lid the COldm:t Doeumas hereinabove IIf)eCi6aaDy
Idmd to m:l nwJe a PII'f of"thiJ COmrad."
SA VI AND IXCEPT AI henby tpeciflcllb' ~ b=JD, die termI ad
CODdidoIll olthe JUlIe 7, 2000, ~ an ftlIDain in fWl fbree aDd d&ct.
A TI1'.ST:
.lEA
SjpaIure
By
A -4
Waltc P. au.n.
CSO a:,~ I>inctor
Prim or Type HaD
JEA
Titlo
An'lST:
INIITl1I'ORM TJ:CBNOLOGIBS, INC.
~~
,
, By_ ~ ~
Todd AII.up
PJmt or .1)pe N..
,RegJ..., Vice PN.ldent
Title
CON1'RA.CTOR~
Syqn C. Her.....,
p.~& or Typ. Name
Contract Aamini.t"~or
Tit..
FPOf'1 : BO'/'nmi BEACH UTI TI ES
INSIT:.FORM
FA>~ HO. : 561 742 62'38
Fax: 9042923198
Jan. 03 2006 11.: 221--:;1'1 P5
Jan 3 2006 9:49 F.OLl
I ~ Cf:rtitY _ tile aporPlture Bl)'"''1l1it''' b)' till: ibfllOmS ~ hII
_ duly authDri8d, IDCl ~.. bliD.ade J)r 1be pe.)'IMIIt ofthi moaies
pIOvJdecl thIreiD to he pat
Rotwrt DiK
CODIrO~
JEA
FR(]'1 : BOYNTOH BEACH UTI TI ES
INSnUFCRM
FAX NO. :561 742 6298
Jan. 03 2006 11:22HM P6
Fa.x:9042923198
Jan 32006 9:49 P.05
AMENDMINtr Nl1MBD. 2 TO
CONTllAcr; Nl1MBb 18228
UTWQN JU. 4ND
IN8I111lORM:TlCBNoLOGIES
TBIS AMENDMENT NtJ'NBU; 1, m.dt1Dd IftterId into thi~.:lftL. day of
~ . 2001, by ad betw=J.1EA.. body politic and porponte in
Jubormu., ~ 1114lN1lTV'PORM T:lCllNOLOGIIS C'CON'tRACfOa9'1
wmmBUTH:
;
,
'MIEUAS. on June 7, 2000. the JlltiOllllldl and entend into . Agreomem
UDder whidl CONTRAcroa.... to ~Yido ourtd ill plMe pipo UBit priO'
COJJJtructfon for JE.A (the MAareemaat.. or f'Canlractj fbr I nOt to excefJd ImOUD.t of
S2.ooo,OOO.OO; and
WBltUAS, said Apeemeat WU JUblequendy amended to in~ the
maximum indebtedness of JEA to $04.000.000,00.
, I
WIIUEAS, .. partiM ...1bIt laid ~ mould he ~euded ap.in to
I
~ the mIXiDnmt iDdebtedDcu of 1BA by III additicnW $2.000.000'.00; now
'tbrnlbre
IN CONSII)DATlON of tile ~t md for the mutual promiNlIDd
COVIDIatJ .bf:nU1 eontliaed, IUd tbt otberpod and va1&Jable COUI1dera~n. the pll'Liel
.... that
1. The above ltII:ed recital, 110 true and correct and. by rererence. In
incorpol'ltad herein and. JrWle . part hereof.
2. PllfaFaph 2 IIWI b. a:medN to 1ftd: at 'foJloM:
"'2. lhc CON'l'R.ACrO. JtJaI1, au ill own cost and apeDat, do the work
raquired to be clone _ iUnItch the material. reqmred to b. filmished on
FP'JI" ; BOYNTCiI'1 BEACH UT I T r ES
mS1TUFOR~l
FAX NO. :561 7~2 6298
J an. 03 20[".6 ll: 22Ft'! P7
Fax:90429231%
Ja~ 3 2006 9:49
P.06
Aid work in ~e with plans and specif1cadons approved by !BA.
t ,.
numbered WCS-123-00. wi1b bid opadDg date of May 4. 2000, dcaipatecl
II OroW1dWOl1a - CUl'Il1 1ft '1ace Pip. (ClPP) Umt Prlee COJlJlNCtion"
. , '
and motiy in IICCGRIInce With thlldvertiaement cal1in1 ~r bidl, planl,
spt0140ati0n.. bIucprima, nqw.mnlmll oCthc aid:rEA. propoAl of the
IIk1 coNJ'L\Cl'Oa. ,and' &wild tharcfbr, now on tile in the of!lce of'tbe
ClIWhnllIuiai 0fB0Ir, Proc\ll'llll&t ])~CI!1t of lEA. aU ofwhiDb
AN h<<eby1lpeCiat1y,..r.rtcl to II ..Comnct Documcmta" d, by
-relereftce, made a part htnofto the same extent IS iffully set o.n hel'ein,
fer the mtallUBl lOt to a.-lix Mfllian. Utd No/tOO Dol.
(16,000,000.00) 1& Dt for" priOII lad 011 fbo tll'lU OOI)tained in the
CONTllACfOR'.aid propolBI for the doml of said work 8Dd the said
award tberetbr. and the Cannct Documents hereinabove;spoc:ifica11;y
mfbued to m:l made . pet of this con1nct. .. ;
SAVE AND EXCEPT u bcnby IlpeCitically amended herein, tbe termlW
ooftdltia o{tbe June 7, 2000 AptImIJlt, U amended, ,hall remain in full force and
,
o&ot.
A'ITEST:
JEA.
By
, ,
Waller P. 'BvnlllI !
CEO & MID_al birector
Sipature
Print or Type N&lne
JEA
Title
A1'TEST:
INSITUPORM tacRNOLOOIIS, INC.
BY~:~i
Sipture
FRCl'" :BOYNTON BERCH '-'TITLES
It}:.; I T1JF0Rl1
FAX NO. :561 742 5298
Jan. 03 2006 11:22PM P8
Fax:~2923198
-.."'-------t
Jan 3 2005' 9:49 P. Or
~lln C. HI,,,,,,""
PriDt QI' Type NaMe
Contract lAnin lit rator
-
nuc
Todd AI t~
PrfDt or Type Narn~
RIg'or.. :Vice p,....dlnt
Title
CON'J"RAC'I'OR ·
I haby certify that the ezpendi., GOJItemp1Itcd by ibo ~ ~t
has - du.1y MJthorizal. ... JJm'iaicm bat bean made fbr the I'QD'lmltoftbe .monies
provf4ed 1!lertiD tD bo paid.
-.obert Dix
CoDtrol1ot
lEA
FRDf': : BOY~nON BERC:H UTI TI ES
INSl TLFDRM
FAX NO. :561 742 629B
Jan. 03 2005 11: 23HI'i P9
Fax:9042923198
]an 3 2006 9:49 P.OS
AMEND~ NUMBER ~ TO
CON'I'IlAdT NUMBER ]1211
.'TWEEN .lEA AND
INIJTVPORM TlCHNOLOGIES
THIS AMENDMENT NUMUR 3, made IIld entered into thi. l"1 day of
J ~ )"\. f . 2002, by and between, B.A., a body politic md corporate in
Jack8OftYille, Florida, IDdINSITlJIl'ORM TECHNOLOGIES C'COItrRACTOR").
WrI'NBSSBTH:
WHEBIAS. 011 Jun. 7, 2000. the parties made and Cnterod int9 a ~cmcnt
uacler whicb CONTRACTOR aped to' provide ~ in pac. pipe unit prioe
construction for JEA (the '.AJreement" Or '-contract'1 for I not to exceod emcunt of
$2,000,000.00 with five optional 011. )'I8r renewal p~odi; and
WHEREAS, .lid Ap'eemlftt wu sublequently amended to inc/re... the
maximum indebtednea of JEA to 56.000.000.00.
WIIIUAS, the JBA I2eaires to oxerc1ae the' one yoar reaewal. 0ptiOO Ud to
increue the maximum indebtedness olJ'BA by an additional $2,000,000.00. now
t1ltrtfore
IN CONSmBUnON of the ~ abd for the mmual prormaes and
Q()venan'tl herem contained, and for other aood and valut&ble COnsideratiODj the parties
moO!pOrated h...m ADd mad. a P""'hetllOf.
2. Parapaph 1 sb&tl be tmeMed to read u follow.:
FROM : BO'(~nOl'j BE~:H UTI TIES
INSIilFCRM
FAX ~jO. : 561 742 6298
Jan. 03 2086 11:23AM Pi)
~._---'"
F"ax:9J42923193
Jon 3 2006 9:49 P.09
"1. That CO.N'1'RACTOR i~ tile lowest and belt I'elpDl1Sible bidder for
GroUDdworts - Cured In P1Ice Pip. Unit Price Co~tiOD for JBA. lot
!*loci May 11,2000 throqh May 17,2003 in aceonlance with plans and
~GltiODl ~ Ntes~ed to. md. be. ~ awarded the $QI1tnlot
for aid ~0Itt. FolltJwiaa the oompl.uon oltfte iMtiaJ tcmt ofthi.
Asrocmen~ JBA in its 1010 dilCMion. may TlIlew thla ~ecmont for fDur
additional OM)'eU periOds, subject to the availability otlawfuUy
appl'opriatld fimda."
J. Puqraph 2 IhaIl h. lnleDdeci to read II >>llow.:
~. The CON'I"RAcrOR 1baU, It ill own cOst and expeDIe. de the wmt
roquired1o be do.atADd ~ the materia.1a required tel be.farDiahed OD
aid work in lCCordance with I'D azuf ll*iBcationa approved by JEA,
numhereci WCSo-l23.00. With bid opr:rning date af May 4. 2000, dOllipated
II GroumhvOlb - CUl'Id In Place pipe (CIPp) Unit Price CO!lItrQction"
and .triotly in ~ wUb the adveniaoment caJUna for bids. p1tn&.
ipecifiCltiOUt. bluepriDtl, roqui:em.ta ofthenid 1BA,J)ropog1 of the
Mid CONTllACTOR, aI award therefor. now on file in the office of the
ChiefPl:archuinlOfficer, Procurement Department of .rEA. aUofwbich
arc htteby eapeciaJlyrtt.~td to II '~ntract Documont!a" and. by
r-4'--... IDIde I pm bbofto the ~ u if tUlly Jet out herein.
-~, r: ~ '
for the tlQll\iDl DOt to GOeId~", 'o~~ NoIioo Dollan
(58,000.000.00) at ad for tho pricea and on tho ter.aa ~ in tho
r, I : .
CONTR.ACfOR'. said proposal for the doma of said "fmt and the said
award therefor,' IUd the Co~ DoeumClf1ta ~ apecifically
referred to aud made a part ofthia contract. M .
SAVE AND EXCEPT II hnb)r speci,flQl.ll)' Imeod~ herem, the tenu Qd
conditions of the Iwli' 7. 2000 Aareemeat, II au1eDded. shall' remain m lull force IDd
om:ct.
FRm1 : BO"'NTOt..J BEACH UT I TIES
n,iSIT lHJ<M
Fax:9042923198
FAX HO. :561 742 6298
Ja~ 3 2006 9:50
J an. 03 20[16 11: 23HM P 1. _
P.lO
~.i "
' f-,,~
Prim or Type Name
Tille
ATl'J,ST:
"'Ian G. Hlrr1llU'lt'1
Print or ~ Name
Contract irg &
AUNt_... Offic.r
Title ... -
b~
Wabot P. D\UI.e1&.
CEO" Managiig Director
i
&4.
INIITUJORM TECB:NOLOGIEI, INC.
BYJio (~
Siaaature
Rinrd T. Howtoh
Print or Type N_
Contract:il1J & .
AU.aU.. Offl.
Title
CONTBAcroB.
I bGreby certi1Y that the expenditure contem:plamd by the foreIoio.l Apeement baa
beea duly aWhorized, and ~Oft has bee made for tb.t ptYl'Illllt of tbi l'JUimies
provided therein to be paid.
i ,:
~~. :.i,,/~..f-"~ ~
. Nanette Rund
DidctOr. Bud.et
J'BA
AMENDMENT NUMBER 4 TO
CONTRACT NUMBER 18228
BETWEEN JEA AND
INSITUFORM TECHNOLOGIES
TillS AMENDMENT NUMBER 4, made and entered into this dclncl day of
~/\ , 2003, by and between, JEA, a body politic and corporate in
Jacksonville, Florida, and INSITUFORM TECHNOLOGIES ("CONTRACTOR"),
WlTNESSETH:
WHEREAS, on June 7, 2000, the parties made and entered into a Agreement
under which CONTRACTOR agreed to provide cured in place pipe unit price
construction for JEA (the "Agreement" or "Contract") for a not to exceed amount of
$2,000,000.00 with five optional one year renewal periods; and
WHEREAS, said Agreement was subsequently amended to increase the
maximum indebtedness of JEA to $8,000,000.00 and to exercise two of the renewal
options;
WHEREAS, such Agreement remained in full force and effect as to all its terms,
conditions and provisions as set forth therein until May 17,2003; and
WHEREAS, JEA and CONTRACTOR desire to ratify the expired contract and
incorporate it herein as if set out in its entirety, exercise the third one year renewal option,
and to increase the maximum indebtedness of JEA by an additional $1,000,000.00; now
therefore
IN CONSIDERATION of the Agreement and for the mutual promises and
covenants herein contained, and for other good and valuable consideration, the parties
agree that:
1. The above stated recitals are true and correct and, by reference, are
incorporated herein and made a part hereof.
2. Paragraph 1 shall be amended to read as follows:
"1. That CONTRACTOR is the lowest and best responsible bidder for
Groundworks - Cured In Place Pipe Unit Price Construction for lEA for
period May 18, 2000 through May 17, 2004 in accordance with plans and
specifications hereinafter referred to, and has been awarded the contract
for said work. Following the completion of the initial term of this
Agreement, JEA in its sole discretion, may renew this Agreement for two
.additional one year periods, subject to the availability of lawfully
appropriated funds."
3. Paragraph 2 shall be amended to read as follows:
"2. The CONTRACTOR shall, at its own cost and expense, do the work
required to be done and furnish the materials required to be furnished on
said work in accordance with plans and specifications approved by JEA,
numbered WCS-123-00, with bid opening date of May 4,2000, designated
as Groundworks - Cured In Place Pipe (CIPP) Unit Price Construction"
and strictly in accordance with the advertisement calling for bids, plans,
specifications, blueprints, requirements of the said JEA, proposal of the
said CONTRACTOR, and award therefor, now on file in the office of the
Chief Purchasing Officer, Procurement Department of JEA, all of which
are hereby especially referred to as "Contract Documents" and, by
reference, made a part hereof to the same extent as if fully set out herein,
for the total sum not to exceed Nine Million and Noll 00 Dollars
($9,000,000.00) at and for the prices and on the terms contained in the
CONTRACTOR's said proposal for the doing of said work and the said
award therefor, and the Contract Documents hereinabove specifically
referred to and made a part of this contract."
SAVE AND EXCEPT as hereby specifically amended herein, the terms and
conditions of the June 7, 2000 Agreement, as amended, shall remain in full force and
effect.
ATTEST:
JEA
C By
Signatur
Crxt-f4. L-. ~nWU(
P~pe Name
fJroUS<; SVv(dPDrl ~bC'
Title
~
James A. Dickenson
Chief Operating Office
JEA
ATTEST:
INSITUFORM TECHNOLOGIES, INC.
~ca.~
SIgnature
By fi-LlLi;
Suzan G,I>lernnann
Print or Type Name
Contracting & Attesting Officer
Title
James R. Hansbrough
Print or Type Name
D i s t r i c t Manager
Title
CONTRACTOR
I hereby certify that the expenditure contemplated by the foregoing Agreement has
been duly authorized, and provision has been made for the payment of the monies
provided therein to be paid.
~ 1-~7:~ L ~<-___/
Nanette Rund
Director, Budget
JEA
AMENDMENT NUMBERS TO
CONTRACT NUMBER 18228
BETWEEN JEA AND
INSITUFORM TECHNOLOGIES
THIS AMENDMENT NUMBER 5 (this "Amendment") is made and entered
into this ~ day of .TlA-n e...
, 2004, by and between, JEA, a body
politic and corporate in Jacksonville, Florida, and INSITUFORM TECHNOLOGIES
~
("CONTRACTOR").
WITNESSETH:
WHEREAS, on. June 7, 2000, .the parties made and.ent~~d mto .f Agreement
under which CONTRACTOR agreed to provide cured in place pipe unit price
construction for JEA (the "Agreement" or "Contract") for a not to exceed amount of
$2~000,000.00 with five optional one year renewal periods.
WHEREAS, said Agreement was subsequently amended to increase the
maximiun indebtedness of JEA to $9,000,000.00 and to exercise three of the renewal
options to extend the term of the Agreement.
WHEREAS, such Agreement, as previously amended, was,~o remain in full force
and effect as to all its terms, conditions and provisions as set forth therein until May 17,
2004.
WHEREAS, although the Agreement has expired pursuant to its terms, the
parties wish to amend and restate the Agreement in order to ratify the continued
performance of such Agreement, as amended, and to exercise the fourth renewal option to
extend the term of the Agreement as to all of its terms and conditions and to include
revised unit prices for the work;
NOW THEREFORE, in consideration of the Agreement and for the mutual
promises and covenants herein contained, and for other good and valuable consideration,
the receipt and sufficiency of which is acknowledged, the parties agree that:
1. The above stated recitals are true and correct and, by reference, are
incorporated. herein and made a part hereof.
~-
2. Except as provided herein, the terms and conditions of the Agreement, as
amended, are incorporated herein and made a part hereof by this reference.
3. Notwithstanding the foregoing, Section 1 of the Agreement shall be
. ameridedto read as'fD"iiows:
"1. That CONTRACTOR has been selected as the
lowest and best responsible bidder Jo pfovide toJEA
\
Groundworks - Cured In Place Pipe Unit Price
Construction and has been award the contract for such work
during the term of this Agreement which shall be effective
on May 18, 2000 and shall continue in full force and effect
until May 17, 2005 in accordance with the plans and
specifications as set forth herein. Following the completion
of the initial term of this Agreement, JEA, in its sole
"-,
discretion, may renew this Agreement for one (1) additional
one-year period, subject to the availability of lawfully
appropriated/funds. "
I
4. The Agreem.ent shall be hereby amended to add the attached Exhibit A
that sets forth revised unit prices for the work, which such unit prices shall be applied
retroactively to the work completed since August 1, 2002.
5. SA VE AND EXCEPT as hereby specifically amended herein, the terms
and conditions of the Agreement, as amended, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have duly exeeuted this Amendment the
day and year first above written.
ATTEST:
~
Si~' -
C~'f-N.L . 6a.fY\JiJL1 /
Print ~e\Name
Pro C6S 5~- ~SOL'
Title
ATTEST:
~~.-
S. fur .
Igna e
5u u.n b. \-\exrtN-nYl
Print or Type,Name
.f\ tt esf,t'"Yj a~, eel
Title
JEA
By
~~~
J ames A. Dickenson
Chief Operating Officer
~-
. INSITUFORM TECHNOLOGIES, INe.
~.o-<-~~C- /2-:..-. ~
.
Nanette Rund
Director, Budget
JEA
I hereby certifY that the expenditure contemplated by the for~going Agreement has
been duly authorized, and provision has been made for the payment of the monies
provided therein to be paid.
JEA
By
Form Approved:
Office of General Counsel
T/lIT1El\ tf./I~.fj~dtl6>tI
Print or Type Name
J}tsm Ie., 1J'l14,,1.1}(; ~{
Title
CONTRACTOR
~ROM .
rH^ r'iu. . ':I~qc:~q.lOG
.Jun. .I...J GIUIU;J IUO. ..:;OHI'. r.;>
I'IV. (:,)1:5 r- . c.not
JJ.JN. 13. ZelO5
8: 19AM
AMENDMENT:N1JMBIRfiTO
CONTRAC!l' NUMBEll 18228
BETWEEN .lEA A.."'fJ)
lNsttUJ'ORM TECHNOLOGIES
TBlS AMENDMENT NUMBER 6 (this "Atnmdment") is made m.d entered
into this _ [-:2 , day of M.a }/ ,200', by and between, JEA. II body
politic and corporate in Jaoksanvillo, Florida, and INSlTUFORM TECHNOLOGIES,
INC., a Delawme cmporation. ('ICONTlU.Cl'Olt'').
.<:.
'WITNESSETH:
WHEREAS. on lune 7, 2.000. th. parrielS .tJ:18.de and e.ntElredmw' U 'A~ .
under which CONTR.ACTO:R a,greed to provid.e cured in pw:o pipe lmit price
oon.struotion for JEA (the ~ Agteemecl" or ~'ContraOt'~ fqr a. not to exceed amount of
Sl2JOOO,OOO.OO with fin optirmal one year te.newal periods.
WREUAS, .aid A,grccoo.eAt was sub.equently amended.. to i.nomaAe tM
maximum indebtedneaa of TEA to $9,000,000.00 and. to =x:eroise three of tho five renewal
opUODS to extend the tem of the .Agreement.
~AS. mch Apememt, as pteVioualy amended, waa to tetna:in iD tuIl force
met etfeet as to all it! te:nu, conGiUOllf a.od plVviKioUB zu; set for+.hlh.etein until May 17,
2005.
WHEUASp th, pnes dewd.re to exe:rcise the ~unh reIlDWal option lU1d to
I
mc:euo the ~"ldm~;fnc1e~s ot mA by an ~ditional S1,5oo,000.
!
NOW ~P'Ou, in consideration of the Agreement and fur the muhlal
promiAea and covez12.1ttS ~in contained, and for OtMr good and valuable consideration.
!he :teeeipt and suftlciency of which is acknowledged, tbo parties agree that;
t(un .
In....' l'tU. . ..I~L.f'-':::'(J~""'.l.DC.
.,JUII. .L...J C-l:::.JU....,.t I!JO- ...}'unl-' r-I<...f
NU. r:Jl:1 I-" . .::II ~
JUN. 13. 20a5 8=2aAM
1. The above If.ated recitals are true and oorrect and. by r~fcrenoel are
inoo'lpo:rated heroin and m.ade a part hereof.
2. Exoept as provided herein, W terms and eonditions of the AgreoDteAtt as
ame.ndec1, ant inco1'J)Or8ted hain and made a part hercDfby this reference.
3. Notwi1hstan4ins the foregoing, P arasraph 1 of the Aweement sh.all be
amonded to read as follOW!:
1. That CONTRACl'OR. baa been ~lected as the lOWi!lllt .and beet
rcspOMihle 'bidder to provide to ffiA Cto=ciworks - Cured In Place
Pipe Unit Prke Conltzucc.on and hu beeh award the contract for such
wcdc ~ ~ term of tWI .A.y~&li..~t whi~b IhAll l"g \<ll'Noi V~ U1.1
MRY 1~.1OO0 Md AhAU l",ontinue. in full force and off'eot untf1..~ t7.
20Q6 iJ1 ~~ wi~ tbc pIma ~d tID~JiQatioua U lfi iorth henin.
Follo'Wina the com.plcti.on or the in1t1.a1 tenn of this Aste=em, mA, in
ita sole diaomiOIl, may nmew tbl. Agrecm1e.1'Jt for ant (1) additional
OZlC-o~ar pe.rlod. subj~t to 1hel avai.labillty Uf,.1lilVM1y &\pJi'topriated
t\mds. \ ..
~
3. Paragraph 2 shall 'be amended to read as follows:
2. n.e CONTR..4..CTOR ~ a.t itl1 own ooat and mtp=.ao, d.o the
work required to ;Q ~ lJ.ll4 ~sA tho m&tKiala teq'l1ircd to be
fi,m;ghM I)f'I uid 'Iltor~ in 'it("rOMmOIll ulit11 p~ aM 'peoiIioa:tiolul
apprm'ed by mA. numbered WCS-123-00. with bid opwing <We of
May ~ .2000; dellipted u Groundworks - Cured In PIec. Pipe (CIPP)
Unlt Prico Ccmatruetion" and strictly in ~e . with the
advertisement ca1J.ina for bids. plw, 8peciftcati~01u&p.r.ints.
require=.em.. of the saidJEA. Pi'OPQuI Qf the s.ut CONTRACTOR,
and award therefore" now O.I1 :tile in the omce ot the Chier Purcbuing
OffiCC;f~ P3:0curcmeDt Departtnent of lEA, all of which are hereby
gpee1a11Y refc:llTCd to u 41Cc.mtract Docurne.g:\:8" md, by ret'erence, made
II. part hereloltQ the /Same extent as it:t\J.l1y .et 01.lt herein, for the! total
sum not to ~cee4 Tm Million Fivo Hundred Tho1l!m,)d and No/IOO
DollarB ($1.0,500,,000.00) at and for tho ptiCoa and on the tm':m6
ccnta.ifted i,ri tb.6 CONTRAcrOR's 5aid prop05a1 tbr the doing of said
wort and: the .aid award therefore, and the ContraCt OocumeDit
hlneinabove sp~y referred to and madt a put ofthii contract.
s. SA VB AND EXCEPT as h=reby specifically amen.ded heroin. the tcmns
and oonditions of the Agreemsnt, a& amended, shall rcma.in in full for~ and effect
-ROM' :
r- H^ ''1U. . 'j1O"+C:OIO"+.LO'::'
r-lU. (:J~ ,.... . 4/ "+
JUH.13.2005 8l20AM
IN wrrNE8S 'WHEREOF, the parties hetetc have cluly execmt~ tbis Amendment the
day Itld year first abOVII written.
ATTEST:
.lEA
By,
John P. McCarthy
ChiefPun:.haaina Officer
oL
Signatu.nl
Print or Typo Name
Title
~'i:1t~
SiptuTe
Su,1A.rJ Q, . lie n' fY\O..l1r1
-
Print or Type Nmne
^*~.~ Of.f~LW
ntle
By'
~e
-:rtLm.~ (!" 'Htu'l,b~n
Print at Type Name
JJ.,~+V-l.:..+ m&'#A~ ~...
Title
OA'f"JXITr' . --. 0
...".,;;., ~ .' ..... .... ," . .",
I hrnby certify that the r:%Pe.o.diture Ct>1\tempIated. by'tb.e foregoing Agreemcm bas
beml dt,tly ~ed, and provision has been mado for the p~ent of the mo&liea
provided thereb1 to be1'A!d. .
'-.
N&Ulotto R1md
Director, Budact
lB.A
Fom Approved:
~
Coi2mel
TASK SUMMARY I PRICING ESTIMATE - CIPP UNIT PRICE CONTRACT
PAl: PROJECT NAME:
Item Spec sc Est Units Description
No. No. No. Qty.
1 903 0 LS T estino Allowance $1,000.00
Furnish and install 8" CIPP lining, 6 mm
2 961.1 0 LF thick $ 39.00
MM Add for each 1.5 mm difference from 6.0 mm thick
2A 0 lliICKER for 8" CIPP 0 ($.50 per 1.5 mm change) $ 0.50
961.1 I Furnish and install 10" CIPP lining 6.0 mm
3 0 LF thick $ 42.00
MM Aaa for each 1.11 mm alff_nee from 8.0 mm thICk
3A 0 THICKER for 10" CIPP Cl ($1.00 per 1.5 mm change) $ 1.00
Furnish and InstaD 12" CIPP lining, 6.0 mm
4 961.1 0 LF thick $ 46.00
MM Add for tach 1.5 mm dlfferenee from 6.0 mm thick
4A 0 THICKER for 12" C1PP a ($1.150 per 1.5 mm chanoe) $ 1.50
Furnish and Install 15" CIPP lining, 7.5 mm
5 961.2 0 LF thick $ 53.00
MM Add for each 1.5 mm dmerence from 7.5 lI'Im thick
SA 0 THICKER for 15" C1PP C!l 1$2.00 per 1.5 mm change) $ 2.00
Furnish and install 16" CIPP lining, 7.5 mm
6 961.2 0 LF thick $ 55.00
MM ACICI for each 1.:1 mm dmer.nc. from 7.5 mm ll'Ilck
6A 0 THICKER for 16" CIPP Cl ($2.00 per 1.5 mm chanae) $ 2.00
Furnish and InataD 18" CIPP On lng, 9.0 mm
1 961.2 0 LF thick $ 69.20
MM ACICI for each 1.5 mm difference from 9.0 mm thick
7A 0 THICKER for 18" CIPP C!l ($2.20 per 1.5 mm chanae) $ 2.20
Furnish and Install 20" CIPP lining, 9.0 mm
8 961.2 0 LF thick $ 86.00
MM IAdd for each 1.11 mm amerenc. from 9.0 mm ll'IlCK
8A 0 THICKER for 20" C1PP C!l 1$3.00 per 1.5 mm chanae) $ 3.00
Furnish and Install 21" CIPP lining, 9.0 mm
9 961.2 0 LF thick $ 87.00
MM iAdd for each 1.11 mm alfference from 9.0 mm thick
9A 0 THICKER for 21" CIPP 8 1$3.00 per 1.11 mm chanael $ 3.00
Furnish and InstaD 24" CIPP lining, 9.0 mm
10 961.2 0 LF thick $ 104.70
MM Add for each 1.11 mm dmerence from 9.U mm thick
10A 0 THICKER for 24" C1PP Cl ($3.10 per 1.5 mm chanae) $ 3.10
Furnish and Install 30" CIPP lining, 12.0
11 961.2 0 LF mm thick $ 122.40
MM Add for each 1.5 mm difference from 12.0 mm thick
11A 0 THICKER for 3D" C1PP . 1$3.80 per 1.5 mm change) $ 3.80
Furnish and Install 36" CIPP lining, 13.5
12 961.2 0 LF mm thick $ 153.50
MM iAdd for each 1.0 mm difference from 13.5 mm thick
12A 0 THICKER for 38" CIPP 81$4.50 per 1.5 mm chanae) $ 4.50
Furnish and Install 42" CIPP Dnlng, 13.5
13 961.2 0 LF mm thick $ 173.00
MM AlKI for eacn 1.0 mm amentnce from 13.5 mm thIck
13A 0 THICKER for 42" CIPP Cl ($5.00 per 1.5 mm change) $ 5.0C
Furnish and InstaD 48" CIPP lining, 15.0
14 961.2 0 LF mm thick $ 193.00
MM Add foreacn 1.5 mm differ1mce from 15.0 mm ll'Ilck
14A 0 THICKER for 48" CIPP Cl ($8.00 per 1.5 mm change) $ 6.00
Furnish and InstaD 54" CIPP lining, 21.0
15 961.2 0 LF mm thick $ 310.00
MM Add for eaCh 1.5 mm dlff_nee from 21.0 mm thick
1SA 0 THICKER for 54" CIPP C!l 1$8.00 per 1.5 mm changel $ 8.00
Pipe Bursting 3" - 4" Service Lateral to 4.5"
16 961.4 0 LF 00 SOR 19 HOPE (0' -4' Deep) 45
Pipe Bursting 3" - 4" Service Lateral to 4.5"
17 961.4 0 LF 00 SOR 19, HOPE (4' - 8' Deep) 48
Pipe Bursting 3" - 4" Service Lateral to 4.5"
18 961.4 0 LF 00 SOR 19, HOPE (8' - 12' Deep) 52
11/1412003
TASK SUMMARY I PRICING .ESTIMATE - CIPP UNIT PRICE CONTRACT
PAl: PROJECT NAME:
Item Spec sc Est. Units Description
No. No. No. Otv.
Pipe Bursting 3" - 6" Service Lateral to 6.625"
19 961.4 0 LF 00 SOR 19 HOPE (0' -4' DeeD) $ 47.OC
Pipe Bursting 3" - 6" Service Lateral to 6.625"
20 961.4 0 LF 00 SDR 19 HOPE (4' - 8' DeeD) $ 49.OC
Pipe Bursting 3" - 6" Service Lateral to 6.625"
21 961.4 0 LF 00 SDR 19 HOPE (S' -12' Deeo) $ 54.OC
AdjustIReset Manhole Frame and 32" Oia
22 962 0 EA Cover. UD to One Foot $ 345.OC
Adjust/Reset Manhole Frame and 32" Oia
23 962 0 VF Cover, (Item 23), Excess Over Foot $ 345.OC
LamraICon~(PVCtOPVC)~8"_1T
24 963.1 0 EA CIPP, (0' - 4' Deeo\" 2100
Lateral Connection (PVC to PVC) ~ S" - 12"
25 963.1 0 EA CIPP (4' - 8' Deeo\ 2200
Lamral Connection (PVC to PVC) ~ 8" - 12"
26 963.1 0 EA CIPP. (8' -12' DeeD) 2500
Lamral Connection (PVC to PVC) ~ 8" - 12"
27 963.1 0 EA CIPP (12' -16' DeeD) 2600
Lateral Connection (PVC to HOPE) @ S" - 12"
28 963.1 0 EA CIPP. (0'-4' Deeo\ 1100
Lamral Connection (PVC to HOPE)@ a" - 12" 1400
29 963.1 0 EA CIPP (4' - 8' Deeo\"
Lamral Connection (PVC to HOPE) @ a" -12"
30 963.1 0 EA CIPP, la' -12' Dee~) 1600
Lateral Connection (PVC to HOPE) @ a" -12" 20Q(]
31 963.1 0 EA CIPP, l12' -16' DeeD)
lateral Connection (DFW FlexIble Saddle to
32 963.2 () EA PVC) tfb a" - 1T HOPE (Q' - 4' DeeD) 2100
Lateral Connection (DFW FleXIble Saddle to
33 963.2 0 EA PVC) ailS" - 1T HOPE. (4' - a' DeeD) 220C
Lateral Connection (DFW Flexible Saddle to
34 963.2 0 EA PVC) tfb 8" -12" HOPE. (S' -12' Deeo\ 2500
Lateral Connection (DFW FleXIble Saddle to
35 963.2 0 EA PVC) tfb a" -12" HOPE (12' - 16' DeeD) 2500
Lamral Connection (DFW Flexible Saddle to
36 963.2 0 EA HOPE) ail a" -12" HOPE. (0' -4' Deeo) 1100
Lamral Connection (DFW Flexible Saddle to
37 963.2 0 EA HOPE) ail a" - 12" HOPE, l4' - S' Deeo\ 1400
Lamral Connection (OFW Flexible Saddle to
3S 963.2 0 EA HOPE) ail 8" - 12" HOPE. lS' -12' DeeD) 1600
Lateral Connection (DFW Flexible Saddle to
39 963.2 0 EA HOPE) @ S" -12" HOPE. l12' -16' DeeD) 2000
lateral Connection I liner (T-Uner TM) 4" x
40 963.3 0 EA 15' 4000
lateral Connection I liner (T-Uner TM) 6"x
41 963.3 0 EA 15' 4600
42 963.3 () LF lateral liner IT-Uner TM) 4" x l' $ 900--:0<
43 963.3 0 LF Lateral liner rf.:une,. TM) 6" x l' $ 900Ji
Reconnect existing services using robotic
44 963.4 0 EA internal cutter $ 35O.OC
45 963.5 0 EA Hammer TaD Removal $ 3OO.OC
Lateral Connection Deemed Inactive (0' - 4'
46 964 0 EA DeeD) $ 1,800.OC
Lateral Connection Deemed Inactive (4' - a'
47 964 0 EA DeeD) $ 1.900.OC
Lateral Connection Deemed Inactive (S' - 12'
48 964 0 EA DeeD) $ 2,OOO.OC
Lateral Connection Deemed Inactive (12'-16'
49 964 0 EA Deeo\ $ 2,200.OC
50 965.1 0 lF CCTV and IiOht Clean S" - 21" Oia Dioe $ 3--:0<
51 965.1 0 lF CCTV and liaht Clean 24" - 54" Dia DIDe $ 5.00
11/1412003
TASK SUMMARY J PRICING ESTIMATE - CIPP UNIT PRICE CONTRACT
PAt: PROJECT NAME:
Item Spec sc Est. UnIts Description
No. No. No. atv.
52 965.2 2 0 LF Tuberculation Removal 8" -12" Diameter $ 25.OC
53 965.2 2 0 LF Tuberculation Removal 14" - 18" Diameter $ 25.OC
54 965.2 2 0 LF Tuberculation Rernoval20" - 24" Diameter $ 50.0(
55 965.2 2 0 LF Tuberculation Removal 27" - 42" Diameter $ 50-:0<
56 966 0 LF Bvoass Puriliiina - 18" Dive $ 17.16
57 966 0 LF I BvDass PUITIDInO - 20" DiDe $ 27.6
58 966 0 LF IBvnass PumDino - 21" DiDe $ 27.9
59 966 0 LF Bvoass PumDino - 24" Dive $ 31.9
60 966 0 LF I Bvnass PumDino - 30" DiDe $ 35.1
61 966 0 LF Bvoass PumDina - 36" Dive $ 38.7
62 966 0 LF Bvoass Pumoino - 42" Dive $ 67.3
63 966 0 LF Bvoass PumDino - 48" pipe $ 72.3
64 966 0 LF Bvoass PumDino - 54" pipe $ 85.
65 966 LF Riald Bvoass $ 8.
GG 966 LF Flexible Bvoass $ 6.
Survey Manhole Invert Elevations Referenced
to NGVD 1929 Benchmark Or USC &
67 967 0 EA GSDATA $ 230.OC
68 408-4 1 0 CY A-3 Soil Backfill $ 9.OC
69 408-4 1 0 CY Flowable Fill $ 8U)(
70 427.1 0 EA Tvoe "A" Manhole 0' - 4' DeeD) $ 3,800.
71 427.1 0 EA Tvoe "A" Manhole 4' - 6' DeeD) $ 4,300.
72 427.1 0 EA Tvoe "A" Manhole 6' - 8' Deep) $ 4,700.
73 427.1 0 EA Tvoe "A" Manhole 8' -10' Dee)) $ 5,200.
74 427.1 0 EA Tvoe "8" Manhole 0' - 4' Deel: $ 4,300.
75 427.1 0 EA TVne "B" Manhole 4' - 6' Deel: $ 4,700-:OC
76 427.1 0 EA Tvoe "B" Manhole 6' - 8' Deel: $ 5,200.OC
77 427.1 0 EA Tvoe "B" Manhole 8' -10' Deep) $ 5,800.OC
Fiberglass Manhole 48" Diameter (0' - 4'
78 427.1 0 EA Deen\ $ 1,420.OC
Fiberglass Manhole 48"Diameter (4' - 6' 1,920.OC
79 427.1 0 EA DeeD\ $
Aberglass Manhole 48"Diameter (6' - 8'
80 427.1 0 EA DeeD) $ 2,480.00
Aberglass Manhole 48" Diameter (8' -10'
81 427.1 0 EA DeeD\ $ 3,OOO.OC
Remove & Construct Type "A" Manhole (0'-4'
82 427.3 0 EA DeeD) $ 4,500.OC
Remove & Construct Type "A" Manhole (4'-6'
83 427.3 0 EA DeeD) $ 5,OOO.OC
Remove & Construct Type "A" Manhole (6'-
84 427.3 0 EA 8'Deen\ $ 5,600.00
Remove & Construct Type "A" Manhole
85 427.3 0 EA 8'-10' DeeD) $ 6,4OO.OC
Remove & Construct Type "B" Manhole (0'-
86 427.3 0 EA 4'DeeD) $ 4,600.OC
Remove & Construct Type "B" Manhole (4'-6' 5.4OO.OC
87 427.3 0 EA DeeD) $
Remove & Construct Type "B" Manhole (6'-
88 427.3 0 EA 8'DeeD\ $ 6,OOO.OC
Remove & Construct Type "B" Manhole (8' -
89 427.3 0 EA 10' DeeD\ $ 6,900.OC
Remove and Construct 48" Diameter
90 427.3 0 EA Fibemlass Manhole (0' - 4' DeeD) $ 5,900.OC
Remove and Construct 48" Diameter
91 427.3 0 EA Fiberalass Manhole (4' - 6' DeeD) $ 6,900.OC
Remove and Construct 48" Diameter
92 427.3 0 EA Fihernlass Manhole (6'- 8' DeeD) $ 7,600.OC
Remove and Construct 48" Diameter
93 427.3 0 EA Fiberalass Manhole (8' -10' Deep) $ 8,500.OC
11/1412003
TASK SUMMARY I PRICING ESTIMATE - CIPP UNIT PRICE CONTRACT
PA#: PROJECT NAME:
Item Spec sc Est. Units Descrtptlon
No. No. No. Qtv.
Connection to Existing Manhole 6" Service
94 427.4 0 EA Lateral $ 1,500.
95 428.1 2,7 0 LF Sewer PiDina 6" -12", PVC 0' - 4' DeeD) $ 60.
96 428.1 2, 7 0 LF Sewer PiDinO 6a - 12" PVC 4' - 8' DeeD) $ 76.
97 428.1 2, 7 0 LF Sewer PiDino 6" - 12". PVC 8' - 12' DeeD) $ 111.
98 428.1 2, 7 0 LF Sewer PIDina 6" - 12". PVC 12' - 16' DeeD) $ 144.
99 428.1 2, 7 0 LF Sewer PiDlna 14"-18". PVC 0' - 4' DeeD) $ 80.
100 428.1 2, 7 0 LF Sewer PiDlna 14"-18". PVC 4' - 8' DeeD) $ 96.
101 428.1 2,7 0 LF SewerP1Dina14"-18". PVC 8' -12' DeeD) $ 139.
102 428.1 2,7 0 LF Sewer Pipina 14" - 18" PVC (12' - 16' Deep) $ 172.OC
Remove & Replace 6" - 12" PVC (0' - 4'
103 428.2 2, 7 0 EA Deep) $ 3,400.00
Remove & Replace 6" - 12" PVC (4' - 8'
104 428.2 2, 7 0 EA DeeD) $ 3,600.00
Remove & Replace 6" -12" PVC (8' -12'
105 428.2 2, 7 0 EA DeeD) $ 4,100.00
Remove & Replace 6" - 12" PVC (12' - 16'
106 428.2 2, 7 0 EA Deep) $ 4,400.00
Remove & Replace 14" - 18" PVC (0' - 4'
107 428.2 2 7 0 EA I Deep) $ 3,900.00
Remove & Replace 14" -18" PVC (4' - 8'
108 428.2 2 7 0 EA DeeD) $ 4,200.OC
Remove & Replace 14" - 18" PVC (8' -12'
109 428.2 2. 7 0 EA DeeD) $ 4,5OO.OC
Remove & Replace 14" -18" PVC (12' -16'
110 428.2 2 7 0 EA Deeo ) $ 4,800.OC
Remove and Replace Lateral 6" PVC SDR35
111 428.4 3 0 LF Conformlna to ASTM D3034-74(0' - 4' DeeD) $ 44.OC
Remove and Replace Lateral 6" PVC SDR35
112 428.4 3 0 LF Confonnina to ASTM D3034-74 (4' - 8' DeeD) $ 46.OC
Remove and Replace Lateral 6" PVC SDR35
Confonning to ASTM D3034-74 (8' - 12'
113 428.4 3 0 LF DeeD) $ 48.OC
Remove and Replace Lateral 6" PVC SDR35
Conforming to ASTM D3034-74 (12' - 16'
114 428.4 3 0 LF Deep) $ 52.0(
115 428.6 0 LF Yard PiDino - 4" $ 44.0(
116 428.6 0 LF Yard PiDina - 6" $ 48.0(
117 441-1 4 0 SY Soddino $ 3.&
Lining or Coating Existing Manhole Type A
118 446-2 5 0 VF Cementitious) $ 110.00
Lining or Coating Existing Manhole Type A
119 446-2 5 0 VF Urethane) $ 165.00
Lining or Coating Existing Manhole Type A
120 446-2 5 0 VF EDOXV) $ 165.00
Lining or Coating Existing Manhole Type B
121 446-2 5 0 VF ' 'Cementitious} $ 138.00
Lining or Coating Existing Manhole Type B
122 446-2 5 0 VF I 'Urethane) $ 165.00
Lining or Coating Existing Manhole Type B
123 446-2 5 0 VF EPOxv) $ 165.00
Lining or Coating Existing Manhole Type C
124 446-2 5 0 VF .(Cementitious) $ 110.00
Lining or Coating Existing Manhole Type C
125 446-2 5 0 VF I (Urethane) $ 132.OC
Lining or Coating Existing Manhole Type C
126 446-2 5 0 VF $ 180.0(
127 490-1 6 0 SY Pavement Removal $ 7.OC
11/1412003
TASK SUMMARY I PRICING ESTIMATE - CIPP UNIT PRICE CONTRACT
PA#: PROJECT NAME:
Item Spec SC Est. Units Description
No. No. No. Qtv.
128 490-2 6 0 SY Pavina Repair - Cross Cut & Patch Case I $ 31.0
129 490-2 6 0 SY Pavina Repair - Cross Cut & Patch Case II $ 37.0
130 490-2 6 0 SY Pavina Repair - Cross Cut & Patch Case III $ 38.0
Paving Repair - Cross Cut & Patch Standard
131 490-2 6 0 SY Case IV $ 38.00
132 490-2 6 0 SY Pavina Repair - Cross Cut & Patch Case V $ 8.00
Paving Repair - Cross Cut & Patch Standard 42.00
133 490-2 6 0 SY Case IX $
Paving Repair - Cross Cut & Patch Standard
134 490-2 6 0 SY Case X Permanent $ 44.00
Paving Repair - Milling and 1 % Asphalt
135 490-2 6 0 SY Over1av $ 14.00
136 491-1 3 0 SY Remove Sidewalk $ 4.00
137 491-2 0 SY Remove Drivewav $ 5.60
138 491-3 3 0 LF Remove Curb & Gutter $ 3.20
139 491-4 0 SY Install 4" Thick Standard Sidewalk $ 261)(
140 491-4 0 SY Instal 4" Thick Decorative Sidewalk $ 341)(
141 491-4 0 SY Install 5" Thick Standard Sidewalk $ 29.0(
142 491-4 0 SY Instan 5" Thick Decorative Sidewalk $ 36.
143 491-5 0 SY InstaR 4" ConCrete Drivewav $ 26.
144 491-5 0 SY Install 5" Conaete Drivewav $ 31.
145 491-5 0 SY Instal 1 %" Asohalt Drivewav $ 20.
146 491-6 0 LF InstaR City Standard Curb & Gutter $ 12.
147 491-6 0 LF Instal Miami Twe Curb & Gutter $ 12.
148 491-6 0 LF InstaO DOT Type "eo Curb & Gutter $ 13:00
'Install DOT Standard Curb & Gutter with a 24"
149 491-6 0 LF Base $ 18.00
150 Misc. Work as requested by JEA - Not Covered Bv
150.1 0 EA Misc. work reauested bv JEA 100001
IESTIMATED TOTAL COST:
11/1412003
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INSITUFORM
Fax:9042923198
Sep 6 2005 11:44
P.03
INVITATION FOR BIDS
FOR PARTICIPATION IN
GROUNDWORKS
CURED IN PLACE PIPE (CIPP)
UNIT PRICE CONSTRUCTION
FOR
JEA
JACKSONVILLE. FLORIDA
MANDATORY PRe-BID MEETING
DATE: . April 131 2000
TIME: 10:30 A.M.
PLACE JEA Tower, 8" Floor Board Room
21 West Church Street
Jacksonville,Fl 32202
JEA IFB NUMBER: WCS-123-00
OPENING DATE: April 27. 2000
TIME: 2:00 P.M.
PLACE:6th Floor, JEA Customer Center
21 West Church Street
Jacksonville, Florida 32202
09-14-05 02:59pm From-JEA SJRPP PROCUREMENT 9046657365 T-190 P.02/04 F-138
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UNABl.E TO SUBM.rT A SID? We sincerely hope this is not the case. If YOl,lf firm cannot submll a bid at this time. provide Ie
Information requested in the space provided below and return to:
ProC\lr8nN:nt Departmenl
JI~
21 West C.tlurch Snet, 6th ROOT
Ja~sonville. Fklrida 32202
We have r!~ived Ii1vilalion for Bids No. \-UCo$.,.ai'~ld Due date ~'f JcJfIOPWe are unable to submit e bid at this Un ! du to
!he following reasorlS:
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street Address or PO SO)(
_ Cily, State, Zip Coda
If $ubmlttin9 il.No Bid', after receiving a bid padcage, DO NOT R!iURN BID PACKAGE. Send this fonn only oda this arm 10
9Q4..s65w7Z9'-
INSITUFORM
Fax:9042923198
Sep 6 2005 11:45
P.04
INVITATION TO BID
. SEALeD BIOS wi benaWed fortne JEA by the JEA Procurement OepL, Suite 103, JEA Tower Lobby, 21 West Churth Street,
JICkSOrMIIe. FlortdI until:
LOCAl TIME i;OO D.Q). OAY OF WEEK Th&nCIav DATE ADrII27. 2000
Ind immediIiIIY INnIftBr JlUbIjcIy opened, reId alOud, end recorded in the!th floor Conference Room, JEA Custcmer
Center. Jeetc8onYI\8, Flortda for the following:
.lEA IFB NUMBER: WCS.123000
TT11.E: GROUNDWORKS - Cured In PItet Pipe (CIPP) Unit PrIce Conatnlction
SCOPE OF WORK:
. ..... ThII pRIgI'lm InGtud" but It not IImltttct to construction and Amtrgtncy projactl comprtIlng
sewer Collection SyItIml.
MANDATORY PREBID MEETING
LOCAL T1Mf 10:30 I.m.
DAY OF WEEK _!hUrMAV
DATE AIXlI1!.2000
PlACE JEA Tawil'. ~ Floor BcBd Raom. 21 w. Church street. J~ FL 32202
BID BOND: ~ of BId Amount
PERFORMANCE BOND:
$i.OOO 000 AnnU81
11le Invitllion for _ (IFB) and/or bid ftlrrM may be examined at the Procurement Dept.. 8id SICIIon, SUfte 103. JeA Tower Lobby,
JICkiClfMIIe, Florida; and may be obtained from that Office In person. by caRing (904) ee5-8740, or by fIldng your r&qU8St to (904)
_7294.
All bidllIIUIt be.made on fie apprcprIat8 bld forms CClltained In the IFB, fRpetIy executed as de8Cribed in the IFB IIId p/Ieed in the
envelope prcMdId In lhelFB -.. ... ., iden1Ify the bid. and thin Ihlll be delNertId or maIId 10 JiA Pfccun!mInt
DepaI1nnt. Bid Sectian, 21 west OIUrdl sr.t. SU~ 103, Jaeonvll\e. fklrjda 32202-3139, prior 10 the time lit far opening.
BidderS ere fuIy I8IpOnSible for denvsry of bids. RelIance "pon mlil or public carrier is at biCldets risk. LATE IIOS ME NOT
COHIIDERED.
AI bidderS IIII&t be approved II qua&fied for such HNiC88 prior to the bid opening date. Seolion II, SpecIallnltndOftS to
BIdd8rI. can-. a lilt of Ite firms, persons, ccrparatIona. and/or companlet lhat have been prequalifIed by JEA for tie
type work spedfild herein.
AI other penIOM. firms, c:ot1Xll atIon& and/or companies de_ to submit a bid fer work specified herein must requGSt the
..~.fomIfrMI: .
JEA Pnx:wernent Oep8Itm8nt
21 WIlt Church S-. 61\ Floor
J08onv\lle, FIodda 32202
Phone (904) &65-7600
Slid ~ion form 18 10 be filled out in its entIretY end allBtld as and where lndlCatecl and be dtliYlfed \10 the .
a'~ addreseee Illeast 21 days prior Ie the ICtleduIed bid opening dale. The manner of deIIwry of.1aid
prequallfiC8lion ctocumenta 8hal1 be at the discretion of the bidder.
S rIserVBS the right tll8ject any or ell bids. or any pert thereOf, waive informalities in any bid, make the award in part or
whole II'Id b melee the ;ward in the best InW8Sl of the JEA.
Donald A. bO!lil1JS
Chief purcm.ing Officer
JEA
INSITUFORM
Fax:9042923198
Sep 6 2005 11:45
P.05
SECTION I-INSTRUCTIONS TO BIDDERS
1. RESERVATIONS
The JEA reseM8 the right to reject any or all bids or any part !hereof and/or to waive informaUlies if INCh actiOn is dMmed to
be in ,.. belt interest of the JEA. Without limiDng the generality of Ifte foregoing, the JEA may reject any bids which are
inC:On'Ip/8tB. obscure Or irregular. any bids which cm~ 8 bid on eny one or more items for which bids are requlred, any bids Whictl
omit unit prIceIlf unit prices are required. any bids in which unit prices are unbalanced In the opinion of tne JEA. any bids
~ by InsufIlcient or irregullr bid sealrfties, and any bids from bidders Who have previously failed to satiSfaClDrily
cornpl8te contracIB of any nature.
~ ~F~nONSOFB~RS
BIddera must be prequlllied as Btated In the In~ to BId. Bidders not on the Responsible Bidders USt at bid opening shill
not have lhei' bidS opened.
3. INTERPRETATIONS
StIauId MY bidder have any cpIS1Ions IS ~ the .,lent or rraling of any part of lhillnvitation for Bids, bidder should ccntact
the JEA RepnllentatiYe fisted., Sedion II, Spectallnstructlons 10 Bidders, In lime to rec:eive a den reply before submltIing a
bid.
4. BID BOND
A bid borId, properJy executed by the bidder and by a qualified surety, or a certified or cashier's cheCk drawn In the amount
shown Cln the Invitation to Bid, made payab18 to !he JEA must ao;ompany each bid as a guarantee that fie bidder will not
wiNraw tom the competition after opening Ile bidS. In 1M event !he contract is awarded to the bidder. bidder will within ten
days. elIICU. Ile cor1trac:t. failing which, the bid HCUrity shall became the property of the JEA as Iiquida\led damages.
MlI'n8)'I k\ fIct Who Ilgn bid bondI mIIIt. WIlt IICh bclnd a cdIed copy of their power of IIomey to sign aid bends. It
IhaII be . mallrl8llIquirement of 1he bid, not lIUbject ., waiver. for the bid bond to acoornpany the bid at Of bern, but not
lifter, the bid 0ClIfIIng. .
5. FORM OF BID
Ead1 bid .... be made upon !he bid form b'niIhed herewith. All blank spaces must be completed wJIh !he appropr\IAI
respoIlI&. The bldder must stale the price, ~_ or writIIn in Ink. for which bidder proposes to cxxnpIete each Item of the
prqect.
8. COMPLETENESS OF BID
6.1. BidderlIhaII quote on aN items In me bid form. Faiure to do so may result in the bid being rejected as not
~. .
8.2. When quotations on cert8in itema .e opIionaI, bidders sh8lllnsert the wortlS "no bid" in me space pnMcIed for any
!tern for which no quotation is made.
6.3. JncoIporaticn in 1M bid of uceptIon$ shall inV8lldale the bid, unless the exception. If; withdrawn. Bidder'. standerd
language, proposed to be substitUted for lhe J!A l8nguage, will not be r;xHllidered:
6.4. ll1e bld I1IJSt be signed by an autIcW8d agent or ofIioer of Itle firm.
SECTION l~ctlONa TO BIODERS
PAGE 1
INSITUFORM
Fax:9042923198
Sep 6 2005 11:45
P.06
7. PRICES
No bidder wlH be allowed to offer more than one price on Bach item even though bidder nas lwo or more types or styles that will
meet spedf.celionG. Biddets must determine for themselves which to offer.
8, IIOR EQUAL" INTERPRET AllON
When a pII1Io.Ilar manuf....rs name or brand is specified along with the words "or eQua!". bids Will be conskIered on other
brands or on the prodUct Qf other manufacluntl'S. On III such bids the bidder shall indicate clearly the prodUct (tnnd and model
number) on which bidder Is bidding. and shill supply a sample or sufticient data in detail to enable an intelligent comparison to
be made with the particular brand or menutacturer speciIed. All samples shall be submitted in ac:canlance with procedures
outined In Subsection 16. SImples. Catatog arts and leCtlnical de&Cfiptive data shGlI be attached to the ariginal copy of the bid
where Clp,.......-hIe. Failure to submit the above information may be sufticient grounds for rejectign of bid.
9. DEVIATIONS FROM. SPECIFICATIONS
DevIationS from specificallon8 and conditions will not be accepted and will cause rejection of the bid.
10, COLLUSION
The bkldIr ~ IIfIcing IpPfOPI'lBte cignal1lre to this bid. IgI88S to the folloWIng: "Bidder cef1Ifies 1hat tI'IiS bid Is made without
1n1 pmbIs undntanding, agreement or connection with any person, firm, or corporation milking a bid far Ihe same work
Other hI\ as a I1Ibcgnnc&or Of auppl'18Ii and is In II ftlIP8Cls fair. wilhout outside control. collusion,ftaud or ott\erWIIe Illegal
actiOn," See SUbIICIiOn 20, OisquaRfiGallon of Biddets.
11. ALT!RATIONS OF BID
Except . oIherWiII provided 1'ler8In, bidS WhIch .. CIIIICItiOneI in any way, 0( whld1 contain erasures or intelIlnIIIICln not
auttIInlIc*d . pnMded herein, or ..y aOwr ~ of the bIcI form wiU be rejected. Erasures.1ntIItIneIIions or other
corredionIlh8II belUlhenticatsd by Iftbdng kIltte mqin, Immediately opposite \he correction, the hlndwf'" IipIUr8 of
each per1Ol\ eecuting the bid.
12. ESCALATION FACTORS
If a bid Includes esr;alatIan fIdors, k must Include. 8 cap priCe. Payments wlU be made on the basis of the escetaIion factors
and the actual time inVO(ved; however, bid evaluations will be based upon the cap price.
13. DtSCOUNTS
, All cIiaGcudIt oIher 1han for prompt ~ shall be Included in the bid price, Prampt payment diSCOUnts of leis lhan 30 da)'a
shall not be oorISidered In detennlning low bid. .
14. MODIFICATION OR wrrHDRAWAL OF BID
14..1. A modItiCatiOn of a bid IiIIready JtCIIved wi be considered only if the modification is receiYeCS prior .,the time
IIlnOUnC8d for operMg of bidI. All modlliGatiolls shall be made in writing. executed and submiIICI in I\e .. form
and manner as the original bid. MCdicIIIClftI submitIed by telephone. telegraph or facsimIe wilt not be cantidered.
14.2. M'I bidder may wt&hdr8w . bid by 9i'An9 wrtI8n notice 10 Chief Purchasing Ofticer, ProllufImBOt DepIItmen~ JEA. 21
West Churdl S1reel, Jacksofw\IIe. FIcrida 32202, lit any time prior to the time announced for opening of bids.
SECTION .I-INSTRUCTIONS TO BlDDlRS
PAGE 2
INSITUFORM
Fax:9042923198
Sep 6 2005 11:46
P.O?
15. OAT A REQUIRED TO IE 8USMrTTED IN REFERlNCE TO BID
15.1. Whene'Ier the specifiCIIIons IICIICate a product of a particular manufacturer. model, or brand in tI\e absenCe of any
ttatemenl to the contrary by the bidder, the bid wiI be interpreted .. being for the exact brand. model, or
I'II8IIIJfactlnr specifted. together With all accessories, qualltle&, tolerances, composition ete.. enumerated in the
detailed speclt\cations.
15.2. If no bnIld, mcx1el or manuflc1Urer is &peQIiod, and if no data is required to be submitted with the bIcI, 1he successful
bidder, after awerd and befar8 f'llfiIfacWre or shipment. may be l'Iquired to ISUbmit working drawingS or detAiled
descriptive data suffIcient to enable. JEA to jUdge if each requlremet'lt Of the rsper;ificalOnS is being complied with.
16. SAMPLES
18.'. The sarnp\es submitted by bidcIerB on itemS for which they h.~ recei'Ied an award may be ret8ned by tie JEA until
1I1e delivery of contrac:hId items is completed Iftd accepted. Bidders M101e sampes 8ft retMIed may remove Ihem
after cWYery Is ..ccepWd.
18.2. SarnpIes not retained must be removed . soon IS possible _ award has been made on .. itIm or items for
which tie __ have been BUbmitIed. JEA wit not be responsible for sucIl samples if not r8moved by '" bidder
wfthin 30 dlyc _the award has been mede. JEA reseMlI '" right to consume any or 11I"- for testing
purposes.
1 15.3. BidderlIh811 mike all arrangements fat dIIiVerY of sampleS to place deSignaled as well as the removal of samples.
CaGt of deIIvety and rentlMI of ~ shll be borne by.the bidder.
16.4. . AI mrnpIe pacIcIQe8 8h8II be mBtked ~ tor Procur1l'l8lt oepnnenr and each smnpIe $halI- the n.. of
!he bidder, item number. IFB number lIId"'IR be oweMlY tIgged or marked in a subst8n1i8l mameI'. Failure of the
bidder to cIurty ldenlfy samples . indical8d may be considered suflicient reason for rejeeton of bid.
17. ERRORaIN BIDS
BIddeicI or their authorized rep~ lVe ~ to fully inform IhemSeives IS to !he condlIOn&, requlr8mln1l and
apeeIficItion8 befgte submitting bids; fIRur8 to do so will. be at the bidder'8 0WIl11sk. Neither law nor regullItionI mllce
aIcMBnCe lor emn eilher of omiSSiOn or commIsaion on the part of bidders. In caae of error of extension of priceS in 1M bid,
the unit priClihall govern.
18. APDENDA
Addenda NY be issUed prior \0 Ule operq of the bids for the purpose of chIngIng 01 clarifying the IntBnt of 1hIs doCUmInt. AJI
addenda wi beCOme' part of the IF8 tnd the bldder 8halI ~ rec:eIpt of all acIdonda on !he face of bidder's bid bm.
19. POSTPONEMeNT OF OPENING
JEA r8MMI the right to postpone the _ and IIm8lf1ncuncecl for gpenlng of bids. Such ~t may be midi It any
lime ~ ID lie time announced for the opening ofDids; JEA will give wrttten notice of BtIy audI ~ ~ elCh party to
whom bid docUmenlB h~ been issued. folloWed by i8IUlllee of an lICIdendum confirming the Qt\angtng of the lllnounced date
.. time for openk1g of bidS.
PAGE 3
8ICTlON I-INSTRUCTIONS TO BlDDEKS
INSITUFORM
Fax:9042923198
Sep 6 2005 11:46
P.08
20. DISQUALIFICATION OF BIDDERS
. 20.1. No bidder shall submit more than on8 bid, and reasonable grounds for beli~ng that a bidder is Interested in more
thllt one bid for the same work. D1her than IS 8 subcontractor or supplier. will cause rejection of all blds in whk:h such
bldders are believed to be intIreSt8d. Any Dr all bids will be rejected if there is reason to believe that collusion eldsts
among the biddert; no plrticip8nts in such collusion wm be considered in future bids for tile same work. alds In which
Ole prkleo obvioUsly are unbalanCed m.y be rejteted.
20.2. BidderI are required 10 disclose !he name of any public offlcialI or empklyees of the JeA whioh have any financial
poIlilion. cfirecfy 01' iMireClly. wlltllhe bid for this work. Failure to complete and submit the "Conftlct of InterHt
CertIficate," when ;ppl~., wiD be grounds for disqualification of the bidder.
21. BID VAUDfTY PERiOD
The bidder sh8II not wI1tltJt'8w a bid for a period of 90 calendar days after the bid opening.
22. COHFLK;T OF INTEREST
The blddErsball axnpI8te the -ConIictof Interest" form included with the bid forms. if appUcable, and retum it w\tI the bid. See
SUb8ectIDn 20.2, OiSqual\fiCatiOn of BiddetS.
23. PUBLIC ENTITY CRIMES
In accardance with section 287.133, FJortd8 Statutes. peraons or alIIIatea Hated on the convlctecl vencIar list may not submit a
bid \0 .. .lEA and the JEA ."., not make an award to personl or aftiIIaleIli*d on 1he convicted 'IelKlor list for.y
C\'anSGCIon 0XCMd'1ftg $10.000 fof a period of 36 months from ltIe d8t8 of being placed on the convicted vendor list
U. PAYMENTS
Bids requiring peyments prior to deliVery of matBr1aIs or services will be rejected.
25. BID OPENING AND PROTEST PROCEDURES
25.1. N.1\e time and pI8ce announced fcIr .. Openng of bids, each bid from 8 qualified t)idder which haG been reoeNed
prtar >> the amounced time b opening.of bids. ucept those which have been propet1y withdrawn. wi! be publicly
opened II1d read aloud. iITeIpeCtive of fIf'/ IrreguIaritie8 or inform8lilies in such bids.
ZO.20 Due ~ the Sarr rwmber of bids to be apMed 8I'ICIlhe numerous /B'nS contained In some bids, sud1 bids will not be
tabulMed It bid opeMIg. Bids may be mWed by arrangement witb tM bUyer.
25.3. Bidder1 desiring . copy of the tabulation sheet and the award recommendalion muat Include . stamped, self-
actdreued en.. with fieii' bid. If a copy of !he tabulation sheet is desired before awn, then two stamped, seIf-
acIdre.ufl erwolopIlt must be included.
25.4. cq& of the bids are available for pubIlC inspection ten (10) da)" after bid opening or on lie date of award.
WhIcheVer is 88I1ief.
25.5. Arty protest regadlg lnis lFB must be tIIod in writing wittllhe JeA Chief Purchasing Officer within seven (7) days of
the bids being Mable for public 1n8pecIIon.
25.6. CopIes of the JEA Purch88ing Code 11/'8 available upon requtSt from the JEA Procurement Departn'I8nt.
2&. ev~UAT1ON OF IID8
Bids WIll be ewIuated on the COGt to JEA and compliance with the specifications.
SECl1OM. -INSTRUCTIONS TO BIDDERS
PAGE 4
INSITUFORM
Fax:9042923198
Sep 6 2005 11:46
p.09
ZI. AC(lS'TNlCI 01' BID MIll "WAAD Of ~
VII\IlilllO Cl8illI\dIf dOlI """' 1lIe _ ~ fa< oponlnG bIdo. J~ moy oct oI\lIOr to -' > bid '" to reiO'* lIIlllida. In \111!
llOIIlriIIlI-.l ol JEA. 1M -"""" ole bill "" .. ~ tJf > P\IftllIIS'l ()RloI' ",llolioO to p,ocoecl ;n - signad tJf >
duly,.-sad ~ ol JEA. NO """' oct ol JE.' SI\8II tlIllISIlUU' ~ ola bid.
28. C~CILV.1tON
In"'-' \llal. pril< lD \lie _ ola P\lldIOSIl ()rtIIl"'NoliCOlD~' ~l~ IftdiOIllOIllIatwoh on
-" .. not "'....llOII..- "'.... JE". \110 r\gl\\ " .-wd lD..,anll iii! ""'"' ~ pI\OI' - 10 bjddIIIol/lll e\'IIOl
awd \0 ano\her bidder or rejeCt 811 bidS.
,21. llECl\OII255Jl5, FI.OllIO" S! "tUTU ~ IQIIC
:!II.I. n. ..........1l\dIIIlI.... t.I\liIh a pGlIIlII'\'" ~.. and paylI1""l band II .... 0I\"lMllII-- on '"
........lD IlllI. .... aullD'" v.. ....... on on at'!"""'" (omI. · -"'Y fa<'" foIIlIII...loI- '" ""
~..... dOlI ot.........1O Il\dIIIlIIIOl '*"" bid "" - -"","". 'ilia""" -..... bI
""'" w;di/ I#fIllIW'/ '" ......... II sa ......".., ... ....,..s lD w..-lJuoInOIO in .,. - 01 Florida-
a:l. n. -'" 1l\dIIIlI- foi\lIa ",,.\UOIIlD pnioh.... ~ ~ lIAll paymoatllOlYl...... toIfoII.,.
bld prenl'f 8& IiqUidal8d dWTleges for such tai\UfI or refOsal.
30. _cvnotC OF cONT~
1M .........-1l\dIIIlI-'-- "".-.rt .,"1,,,*"1,,,",,""- inlD' """'""'.... JEA....-....-'
_..... _ ot.... ot """'" fa< lllI8QI\IaOo I'\IId1OIO Ql'dBIa isIIIOlI tJf JeI< ~ do not,.qulre -"*'" tJf
\he b\dd8f.
31. FAlWftltO exeCUTE CO~T
.- "" "" pili 01 \IIO......,.u Il\dIIIlIlD.......... econ<l.,..n<l ",10 """""" ..... "" ~ ()dor" bI
..... for'" ..,.-.t "'.... -" lIId, '" '" """* 01 ,.,...".m ot"" ..,t. "" Il\dIIIlI "'" \IIIfIlIl.... bld ponlY. n.
-" """....... be """" ...... _ ~ ...,opIIbIe 1l\dIIIlI. .. the ..... ~ ..\he .IE.' """ ......
t2. CONstRUCT'ON AMO OEtlOLlT'ON DEBRiS .
CQIIaInICIOII'" ~ del1ril"" bI ~ '" only at 8llflI'I'l'l..... WiIlI1n Ilu'4Ii CoII\1r. Only"'" dIIIIJlOlOd tJf
............. ~ '" pWIic VI<IlD mrIllO...... . - ..... ""'"*I' tie..... -.......- ""'...- .....
......1\'iI......,s . be ......... for IIopDIII. 'Illat8..... """ be U'J\Ol \dOIIIfiId .., ~ "'......., ......101I
Ptdc WOlb ~ ponnI\........ "lit ollll'l""""'! __....1JI'l"i'IO'I In ~ ft. S4*lII ~ 10
. BIddolS. '!be bIdIfor .... """"'"'" \he ~ I/Illl)Ol1lQllliCll tl1SIII"'i" for1l1 ~ In Se<;1IoI\ 1ft. ""'" ol8\ll. ....
return it w1I\ ~ bid.
,*,
~M' ...'N8T~'OHS TO .,OOERS
INSlTUFORM
Fax:9042923198 Sep 62005 11:4?
ECnON fI- SPFC~L 'N~RUCTIONS TO 8IDDER~
P. 10
1. BIDDER INQUIRIes
A1111CJUt8lS for funlter Information or dariIicatiotJ reg&lding thit IFS shaft be directed to:
JEA~:
Address:
~cnQ Mm1un
JEA
'1 WMt ChurM SL:, F~ ~
J~_.. Fl ~ :
904 ~.
boMum
~1i86le&.GDm
Phone:
FIX:
E_Mdress:
If futtner 0JtpIanati0n is deemed rteI:USary, JEA Will noofy 88Ch biClcler DYadde!Klum 10 this IFa.
Z. MANDATOAV PU-B'D M!!TING
A mandaIDry pr8-Gid meeffnll will be held tar the benefit of aU 1nt8r1JSkl bidders. The Pl'HId meeting *II be held at
' Loai Tune: 10:30 10m. Day of week: lbul'ldllv Date: AoriI13.2OOO
I.Dcatiarr.
Addr8ss;
JEA ltMBr.1JIII FIaor BoMJ Raam
21 w.,t Chuft!h sn.~ J~ FL 322M
All inllr8sMd!iddenl must attend the P,.bid meeting and life inspection. BIDDERS NOT ATTENDING WlIJ. HAVE THEIR
lIDS RETURNED UNOPeNED. .
3. BIDDER QUAUFfCAnON
Only bids fi'cm bictleIs appeartng on JfA's Reapontlble 8Iddm Ust for the below listed category will be cpenecf and
cansIdnd:
Category No'--" iF - CIPP
Title WatAr and s..r LN RahIbllta/lLnl
A list d bidders quatited in !he above reIetenc:ed ~ it attached (Attachment A). To be consldnd for pJacement en the
.EA'. ~ BIddtts Ust, pIe8M C8I.IEA PnlGutement Depment at (904) 685-7600 for information. NO OTH&R
BIDD&R8 Will BE AlLOWED TO BID ON THIS WORK.
4. MINIMUM REQulREMfHT&
Must have a payment Ind P8darmanee banding capacity of at feast $5,000,000;
Must havslnltalled or rehIbfItated at least 25.000 Dnear fIet Of eo - 12" pipe or conduit lIIlng the Cured in Place PIpe
(ClPP) rn8fhod w1t1tin each year of the two year pettocI ended in lI1e month Just prior to 8UbrnJtta Of bid.
tat have installed or ~ at least 25,000 linear feat of 14" - 54" pipe or ccnduIt using the CUred in Place
Pipe (CIPP) mettIod Within each )'181' or !he two year pertod ended In the month just Priclr 10 SUbmIttal of bid.
The Conncmr Shall have a ....,talive av.... to meet with JEA with;n (8) Hours notce tJ In_ an lOtion p81
. .. for fIIIIergendes. M dir8cted by JEA. the Contrlclor shall mobilize with manpOwer, equiJlnen~ and materials .,
P8donn most ernetgency wort WiIhln 24 hotn of the initiBl meeting.
Must IUI:lmlt a COpy Of their ~y'. qUllity assurance program addressing the pjpQISS~ employees, equipment
and maIeriaI. uoutlined In Sedfon VII. Technical SpecfficatjonS, Subsection i:r:.>
4.1.
4.2.
4.3.
4,4.
4.5.
SECTION 11- SPEClAl INSTRUCTIONS TO BIDDERS
PAGE 1
INSITUFORM
Fax:9042923198
Sep 6 2005 11 :47
P.ll
5. AWARD
Awetd Will be made to the lowest responsible and responsive bidder meeting or exceeding speclfic::ationa.
G. PRICE ADJUSTMENT
lJnleS8 oIlnIIe ~ agreed upon by the pB/1ie&, amlal price aQju$nent for yeer two and 8UbteqUent renowaI., If II1Y,
shaI be in accordInCe with Bureau of labor stIlIdcI. Proclucer PrIc8lndex, serIeS Catalog 10 PCUBWATI, Not S8aa0nilty
h:Pttd.1ndusiy. Walei' and I8WII'tupplyconlb'UCliOn. The indeX used wlll be the unadjullICl percent change fer 12 months
erdng June 3QIl preceding the new year. In the evn this pubIIcItIon ceases. another index shaY be mutualy agreed upon.
Fain; amutualy agreeable repI~ index, the Cornet shall terminate 90 days fcllowlng the end of the then current tlscal
year.
7.~.
The terM of .. ConCnd Is two ye8IS tom .. of ..-d with fNe optional one year renewal periodl. Contract""" IhaIl be
nwtuI1Iy I(II'eeabIt to JEA and lhe JEA Connctor and sh8II be subjeCt c the availablllty of IawfuUy ~ funds after the
IrdIBI yeBl of tie contract.
IECllON.D - SPECIAL INSTRUCTIONS TO BIDDERS
PAGE 2
~\1" '!:~?,'
, .. '\
i \
,
c: t,:":', . . ,'. } x
'"' \ ' ()
Y,',_.. /l~_
.;.~ ''-''Co _ . ..,/./. '
,1, ,~,/.,v
"1"0 ';':;
VI.-CONSENT AGENDA
ITEM B.3.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 2 I, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
~ January 17, 2006 January 3, 2006 (Noon) 0 March 21,2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF ~ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
. .'
0 City Manager's Report ~_.-
: -=~"
- _. ~ ......
::--- -<c.
RECOMMENDATION: A motion to approve a piggy-back of Palm Beach County Bid#05-074MP:tj Way-Cool
Playgrounds of Delray Beach in the amount of: $49,932.77 and to Contract Connection, Inc. of Jacks~ville~ch,
Florida in the amount of: $25,354.92 for a total expenditure of: $75,287.69. ..;;..- . u
-;::T .' ] -
EXPLANATION: The Parks Division would like to purchase playground equipment and outdoor furniture for~t;W-,d (2)
different areas within the City. The Art Center is to receive the Expedition Play System, the arched sWiiig B#';JJelt
and half bucket swing seats, and Timbers and Spikes to be shared by the Civic Center, as well as outdodr_furQiJ~ to
be used by the "Afternoon Recreation Programs". Due to the poor condition and unsafe equipment atlaur~ills
Park, a Custom Journey Play Structure, an arched Swing Bay, a Belt and half bucket swing seats, and TimberTand
Stakes are to be delivered.
PROGRAM IMPACT: This new equipment will enhance our parks and facilities to attract more visitors.
FISCAL IMPACT:
Art Center:
Art Center
Laurel Hills Park
TOTAL
ACCOUNT#:
302-4106-580-64-04
302-4299-580-64-02
302-4299-580-64-04
EXPENDITURE:
$33,043.76
16,889.01
$25.354.92
$75,287.69
~~
Asslstan to the Fmance DIrector
Procurement Services
City Attorney / Finance / Human esources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: Jody Rivers
File
RECREATION & PARKS DEPARTMENT
MEMORANDUM NO. 05-139
DATE:
Mary Munro, Budget Coordinator
Judy Rivers, Parks Superintendent!\l
December 1 6, 2005 \j
RECEIVED
DEe 1 9 2005
PROC~r~ERVICES
TO:
FROM:
SUBJECT: Purchase of Play Equipment
We recommend the following equipment be purchased by the respective companies:
Art Center
Way Cool Playgrounds (Playmaker Services)
. Expedition Play System
. Arched Swing Bay
. Belt and Half Bucket Seats
. Timbers and Spikes
Account # 302-4106-580-64-04
Laurel Hills Park
Contract Connection
. Custom Journey Play Structure
. Arched Swing Bay
. Belt and Half Bucket Seats
. Timbers and Stakes
Account # 302-4299-580-64-04
Carol Doplar has the back-up paperwork for your perusal. If you have any questions, please let me know.
Thank you.
JR\
FT!,):>PJhvma)~er 5enlices 5612630548 i. 'lliVl F-418
1855 Unit 2 Dr. Andre's Way
De/ray Beach, FL 33445
. , ~ PH: 561/266-0544
'c~~i~~(.; ~I~.~U' ";-\'d.' J",~.~' FAX: 838i780-6876 I l'm"':tt.,
I ,~/vi:;iGi1 0' F!'}'imakeJS:I:;~':;J:c~:~!aY9(OUndSCom i 'Ir:~~~): '
~J-lt1- ii
..,
-
______M.
._~..j.-';:I.fB'I1;"
-
Sold To: noyr:\CJ!l 6e<1('1, City of Recreation
Shk, To: BO'{n!OII 3e;;H:h, CIty of Re f; Jtifln
Jodi 1~I\'us
.JC,Cl r<i\/!~rs
WO t !:lo'iil.on r:i88Gh Boulevard
101) L 3i)ynt'''., f3each Be,
P.O, i3cx 31C
Bo {n.oll 8eiYh, FL 3342~)
United 3iate~
>} ('! i~ux :--~; 1~;
!kyn'on Fl:.;,ach. FL 3:~425-0310
:),;lled Slatt.":s
fO...... SO\(" Cbr'"\.TV
J /j.-~,ctj. ,. ;)
/\
I
Phone: f)6'i.74~:-6226
Fax; 561-l4~:-6233
Phone:
Fa K:
561 ,42-6226
561'42-6233
TERMS OF SALE W" ~uJ)n"ll"i" quotation as our offer 10 sell eqUlpmen( 10 the buyer
qLiOK-d to above Thic, is no;! ;in J(.knew;''<!'1n1B.1t and no goods will be produced unnl all
requirements arc H1~1 :7tS ~~SL,"j ;-:Frl?:fl ti.."I thG' ':.;1T!st~Ktlon of the. s€lIer. To acc.ept this
propc::;al. pl~~$e eigr~, f::1V ;:1'~-1 ~~~!lr;\ \j>.!U': ;:tl\~1 (,the:- materia's reqwred. Once signed and
accepted by 50"1.", CIIL, ~," wbfTlIlted III vmliJ19 and <,pprovBd by Seller. No
goods may be l'etl.Hh -'.r:' :1- niC'lld:!ren ('Onsent of the sellet.
Quote
Quote #
VlCPQ1684
ad
o
,<.,./"
~ ~ fo~? ~r7
8J11 b---<:l-Ff -1r"''aI!
~re_r~_ _~~~~S .:; " . I)~C Nil : _~hip ~I
l\jet 30 E fil r ,1al' I ~I' I
~~ __~_ _~ _ J _ ~
I Part No
rG7 rD;S~-;riPtil)n
Prices Reflect Palm Beach County Bid # Ofi-074/MP
(20%, Charge Includes Installation)
>l, :3!.lilbl.lf5t H::nctl, Arched Back - Color.+8& \2-0=>
- r"-.~Ijnit f;i:i~
DSSA.6
/"'$84 0.00
20. (1'\, Ctlarge
SubTotal
DSSL-DW
I, Sunl]lir'~t I itler Receptacle. 32 GAL w/Door and Weathershield
(lI'eludes liner) Color.~ (.LEt>
:0,)0', Charge
Al)'" r-,
/ '.y' .,-,CI,Ut!
SubTotal
MOUNT
?, In (3rounl1 Mount for DSSA-6
/$10667
J:I) u'I.. C:narge
Sub T ol.al
f<:::cc~
~
2,Od.A~qCl5~()ly'iOd
j C Q0t9<-3 \
Sub rot.:;!1
:;;3Ie5 T;;lX
~;Illpping
Total
~
- _._--,-~-~----,-_.-,----_._--~-'---------'-- -',- - ~- ,----
~
Ext. Price
$6,720.00
$1.344,00
$8,064,00
$5,580.00
$1,116.00
$6,69600
$320.01
$64 00
$384 01
$15,144.01
$0.00
$1,745,00
$16,889.01
Page 1
PAYMENT TERMS MAKE CHECKS PAYABLE TO: Playmaker Services, LLC. N,) retarner!; and no holoh;Jcks are allowed.
Pilyment is due 30 di<!)'S irom Hl~ ,nvolce date.
In addition to the pl'lce s\.,;ed t"oml'.. Buy,-,r ;llJIBBS 10 ptiV the seller ,nlerest on "ccounl:> past due ,.1 a rillB of 150% pc r man'nlr the jl:CT1U;~" a"!:wcti'
t1lW, whichever is lower "nd all e'}'Ie<;tioll cc.~I'f'c!u<lmg artomBy'~ tees 3nd other Gost ,nvolVed in the collection of any a ;cO'ifll; r acl d
SPECIFICATIONS All pqu'pll1enl 'S per the; manufac1ure'S spedficatKlns with standard colors. Pleas'3 nole Ihat inc;1311<'llior 0'l€5 Ile; l<Cicldt ,mf ,you:!
borden; or sUTface medii! $uch a~. sand, mulch. ete untess staled Also, we are not responsible for undt"rground ulihlll'::;. irlig~licn l'lle, .,IC. u"'ees thEY I
to our attention. Playmaker Services. LLC is not re:>ponslble lor permits or 1heir 3seocialoo cosl unless '.takd. Playmal,ers S, N CeS. l .' ~ wiil provide ne.
:.nd will chargtl to the customer tJelual CXlst to obtain permits such as engineering, couriers, permit fees. elG
SHIPPING INFORMA lION Sh'ppin!;j scl1ed...le is an estimate only WB w,11 dO our bBst 10 maintain limely schtdules, we al s nOl' ..pcnsit>le ff: ac\
from shipping dEl<JYS. The Shpping SchC!:lu!e does not Include, nor are We responsible for, time In Irons!!. Shipping cha'ge:; d) rot me' " F "!j.ck ,,,,,.):'Olf
By signing this propesal. you agree to the above terms and will process accordingly.
1~-16-'C1~,
Pla~naker Services
5612650548
Signature _~__
Print Name
[late
----------~--- -.
'[.04 F -/118
.;! <lIe iJppl,cable by
"tr, lion, landsc<,pll1g,
""" marked and broug:
de cumenls for permilln"
d"mages resulting
Page 2
WAY coo~
- raY.9roul1ds
. ,
1855 Unit 2 Dr. Andre's Way
Delray Beach, FL 33445 ~Jt.~ 1~ /y
PH: 561/266-0544 ~ ~
,
FAX: 888/780-6876 .
sales@waycoolplaygrounds.com
A waken The Imagination
Quote
...a division of Playmaker Services, llC
Date
09/23/05
Quote #
WCPQ1585
Sold To: Boynton Beach, City of Recreation
Jodi Rivers
100 E. Boynton Beach Boulevard
P.O, Box 310
Boynton Beach, FL 33425-0310
United States
Ship To: Art Center Park
Jodi Rivers
100 E. Boynton Beach Boulevard
P.O, Box 310
Boynton Beach, FL 33425-0310
United States
Phone: 561-742-6226
Fax: 561-742-6233
Phone: 561-742-6226
Fax: 561-742-6233
TERMS OF SALE: We submit this quotation as our offer to sell equipment to the buyer
quoted to above. This is not an acknowledgment and no goods will be produced until all
requirements are met as stated herein to the satisfaction of the seller. To accept this
proposal. please sign, date and return with any other materials required. Once signed and
accepted by Seller, any changes must be submitted in writing and approved by Seller. No
goods may be returned without prior written consent of the seller.
I Terms Sales Rep P.O. Number Ship Via
I Net 30 Brill Maxwell
I Part No . Qty . Description I Unit Price I Ext. Price
This quote is based on the Palm Beach County Park &
Playground Equipment Term Contract. Bid
#05-074/MP. Lot#2 Purchase Delivery & Installation
+18% 'R€cA ~ YeJ IOi0 ~18.598.oo
PS5-18792 Expedition Play System C G1 +.. (OJ p 4 j e.. , 7 $18,598.00
v18.0% Includes Installation $3,347.64
SubTotal $21,945.64 /
90015504 Arched Swing Frame 5"- 8' - 4 Bay C'i !.,(e-j PC; 81 / $4,536.00 $4,536.00
v1B.0% Includes Installation $816.48
SubTotal $5,352.48/
90015208 3 Belt Seat Bay - 8' - 4 Bay I'!f ,IT ./$141.00 $423.00 ./
,(18.0% Includes Installation $76.141
SubTotal $499.14/
90015220 Half Bucket Bay pC; 17 \/'"$167.00 $167.00 1/
I
j 18.0% Includes Installation $30.06 .I
SubTotal $197.06/
90022004 64 jun Timbers and Spikes f'ti 10,S' $47.00 $3,008.00 ./
\ 18.0% Includes Installation $541.44 /
SubTotal D19 L\O ~ $3,549.44
. 9-~\lb~0<6 LQ\d-
10/11/05 09:31 :28 ~)' c- 90 Page 1
I Part No
. Qty I Description
I
Unit Price I
Ext. Price
$31,543.76 /
$0.00
$1,500.00
/11/ r-:.C) Total $33,043.76 ..,/
v fA.- Cw
PAYMENT TERMS MAKE CHECKS PAYABLE TO: Playmaker Services, LLC. No retainers and no holdbacks are allowed.
Payment is due 30 days from the invoice date.
SubTotal
Sales Tax
Shipping
In addition to the price stated herein, Buyer agrees to pay the seller interest on accounts past due at a rate of 1.50% per month or the maximum allowable interest rate applicable by
law, whichever is lower and all collection cost including attomey's fees and other cost involved in the collection of any accounts past due.
SPECIFICATIONS All equipment is per the manufacture's specifications with standard colors. Please note that installation does not include any ground preparation. landscaping.
borders or surface media such as sand, mulch, etc. unless stated. Also, we are not responsible for underground utilities, irrigation lines, etc., unless they have been marked and brought
to our attention. Playmaker Services, LLC is not responsible for permits or their associated cost unless stated. Playmakers Services, LLC will provide necessary documents for permiting
and will charge to the customer actual cost to obtain permits such as engineering, couriers. permit fees, etc.
SHIPPING INFORMATION Shipping schedule is an estimate only. We will do our best to maintain timely schedules; we are not responsible for any cost or damages resulting
from shipping delays. The Shipping Schedule does not include, nor are we responsible for, time in transit. Shipping charges do not include truck unloading.
By signing this proposal, you agree to the above terms and will process accordingly.
Signature
Print Name
Date / /
---
10/11/05
09:31 :28
Page 2
1,U)-16-2005
t . i
" '
c iin, : CJ! lTFACT COt'Jt'IECT J [li~
L'3C1424981 T?
-r:]: 1~
i" '-~;~::i~,(:
P.i
Contrart ((~~~-;;n Inc.
o 504 SC'lIth ;~nd Strel',
,Jacksonville Bear h, FlorifL! 32250
Voic;e: 904.24.9'~135:1 Fax: 904. ?'~9-8177
f!PJ{jj)yU ~ TtlJ@!f!f
., i"
100021422
4
11/16i2005
11/16/2005
a
1PtJf 3.1,)LP'\
Quote No
Version No
Quote Date
T oday's Date
Salesperson
Entered By
Ship Via
Factory
QUOTE TO:
Boynton Beach Parks & Recreation
100 East Boynton Beach Blvd
Boynton Beach, FL 33425
AUn: Jody Rivers
Phone: 561-742,,6226
Fax: 561-742-6233
-____ _or.-""""___9....i)jO.~
Jack D:u,~..'-" 0 F>r) :::J 'CAr \
A.>~ '- C)Ox ;~,4o/:-".
Sherri Pembrok3 !Jj l\~S, i:,o,ida :33(:
Best Way Voice: 954-;)25.280C Fax: 95,;
Pat;!~on-Wmiams Athletic & Park Equipment
Vendor Catalog
WQW-J-00018-2
WQW-85043208
WQW-85088608
JOW-85087608
811-6' Timbers
SII-Stake
______t_......___.1>'
JOB NAME:
laurel Hills 1;;;j;":"Pi;;ground
laurel Hills Par"
515 N.W. 7th Str:wt
Boynton Be(lcl1, Fl 33425
Attn: Jody RivlHS
Phone: 561-.742-5;~26
J'lit Price DiSCOl;! ~
Description
___.-.-~~~... ";_l~
Quantity
CUS'Onl Journey Play Structure
3 ';/2" /.\rch Swing 8', 2-baY'9?f -- q + .".
(~;,r;t of 2) Half-Bucket Swin~ ~e;)t for 8' frame,
p'/C chains
:~:ct:f .2) 3e11 Seats wi PVC Cooted Chain
b d!;3CK Border Timber
(, [j,);U8r Timber Stake
Special Instructions: Price orotected for 30 days. FOB Factory. Shipping 6-8
weeks. Price Includes: '12% (jls:.clInl per Palm Beach County bid #05-
074/MP, Standard WOW colors/finishes, Installation of (1) ADA Compliant J-
00018 Journey Play structure, (1) 85043206 Arch swing, (1) set each of 85C8-
9608 & 85087608 teatf.. bucket &. belt seats, (19) 6' timbers, (39) timber
stakes & freight.
Price Excludes: Stor:'ge Siteworll. Geo.tech testing, Concrete slab,
Remove exist eqi.lip i\(chISiteJEng dwgs, BldgfRoof permits & fees,
Repair/Replace und",sro_md utilitieslfandscape, Safety surfacing,
Landscape fabric, Survey work, GIG involvement. *Site must be clear, lev,~1
1& accessible to equipment or additional charges for off-loading & storage
IWill apply.
*DI..",,,,,, c",... <'.;l.oLtl.llnJ._aU.;.;c.b.ui.i.o.C:111"ibhI4 -:nlno: nailnn"
Office: Jax Tax Exempt Yes
Payment Terms: Net 30 Days
D:~54
5. 0800
Amount
~ S 1 5,31 ;' 00 12.00 $14,358.96
$1.45300 "'2.0(' $1,283.04
(1 $167Qn ''10(' $146.96
./ $141 0;) 2.00 $124.08
19 $3! DO LOO' $618.64
39 $; 00 .12.0U $240.24
Materal ~ilJbtotal:
Tax:
Installation Ghrgs:
Freight:
Other:
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_______...~."*_C".. ",.
--
On the first day of each month, Invoices over 31 days old are subjed to ~I senrjce char~.'
month. Signlng 2nd accepting the Quotation above also acknowladgn~, at:. :::ptan\..-:,~;6f
..,._....,,__""""'.u.~_ -..,. -< &oIlOU!'......_ ,.J.1I'....-'--.....'~."..,.1~~ ~
Approval and acceptance o~ this proposal may be executed by signing ':~$f'
clow and faxint; back 10 the ,)ffrce checked above. ,/;:' .':
Company: _~_\ ~'--\ :='~~ ~_'::'.:-'2~_....J ~~ \~ Date: \ \ \ \ ~ L~c:?,_. .~.. , (1ST
Authorized Purcha5er:.____~~--:ritle:. ..--,,-.----.
Offices In: Jadsonvi/!e Beach, Ft. Lauderdale, Tampa, Orlando, Pensac:>la. Naples, Atlar te, Melh Jme anti We,
30:2y~~q5.g0lo lfDcf C POLUl(
$16.771.92
$0,00
$5,739.00
$2,844.00
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lII'Ckasiag DeJIUrftIent
outh Miliwy Trail. Sutle 110
Palm 8each. FL 33415-3199
(56]) 616-6800
fJ\X; (561) 616-68Jt
www.pbcp.comJpur
.
..... ...... ~
Boud 01 0Nmt)'
Connaisaionen
rony Muilotti. Chairriun
~ ' fjreen.. Vice Chairpc:non
..aret\ T. Mucus
Jeff Koons
'WMnm H. Newell
Mary McCarty
Zlutt Aaronson
~ M"';,,~
I\obcrt wei5l1Uln
"" EqIMIl qpporN1dt;1
~A<<ioot~.
@ ""'Oft~"'"
May 17. 2005
Mr. Mike Krohn
Contrael Connection. Inc.
P.O. Box 8482S4
Pembroke Pin.., FL 33084-0264
Dear Mr. Ktohn:
RE: TERM CONTRACT ~ ~
This is to inform you that Palm Beach County Board of County Commissioners is
entering Into a T.rm Conlnlc;t with your company for PLAYGROUND AND PARK
E9U1PIIEtl[ based on tile following:
BID 105-0741MP
",wMDED rTEIIS AS FOU.OWS:
lOT #11.. rrEM"':
WOW Playgrounds
Wabash Vaney
Patterson-W1I1I8m5
PoligonlP8rasol
CtIStom Design Precast
Victor Stanley
GT ara.....nds
SofFe" SurfllClng
WOW Shade Slructurn
XINme.... Ramp
w... Play Water Partt Equipment
LOT f2 -ITEM #1:
WOW Playgrounds
W8buh Valley
Patterson-WIIIlams
PoligcWParasol
Custom Deslon Precast
VIctor StMIey
GT Grandstands
SotFa" Surfacing
WCM Shade Structures
xtNme SIcMe Ramp
WaWPlay Water Park Equipment
The term of this contract is 05123105 through 11J22106. T.... utimaWd doUar value for
an awarded vendOt$ is ~.OOO.OO.
1M obligations of Palm 8ead1 County under this contnlc:t are subject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
the Board of County Commissioners.
Palm Beach C~nty Departments will Issue Individual hard copy orders -aainst this
contract as your authorization to deliver. All Inyoictls muaJ ntf~ . unique
dOcument number (e.g. CPOJOO 880 XY0303050000000111 or CPOIDO 680
XY030305*1111). Failure to provide an order nutnber with MCtt invoice will NSUlt In a
detay in procMSing payment.
tf you ha.,. any questions, p..... contact Colleen Cardillo at (561) 618-&839.
Sincerely.
~~~
Director
c:: Tom ulKSy, Parks & ReuMtIon
FIle
Al
BID RE-CAP SHEET
Form I-SBE
BID #: 05-074/MP
BUYER: COLLEEN CARDILLO
TITLE: PLAYGROUND & PARK EQUIPMENT, TERM CONTRACT
ACTION
DATE
INITIALS
ACTION
INITIALS
BID OPENED
BID POSTED IN PURCHASING
POSTING REMOVED
COPY TO OSBA, BUYER &
DEPT.
POSTING APPROVED
COpy TO BUYER ASSISTANT
FOR POSTING ON INTERNET
KEY(S) FOR RECOMMENDATION: (PLEASE NOTE YOUR RECOMMENDATION BELOW)
(1) RECOMMENDED AWARD - LOWEST RESPONSIVE AND RESPONSIBLE BIDDER MEETING SPECIFICATIONS
(2) NO AWARD, RESPONSIVE AND RESPONSIBLE, BUT NOT BEST DISCOUNT MEETING SPECIFICATIONS
(3) NO AWARD, NOT RESPONSIVE AND/OR RESPONSIBLE TO BID
(4) NOT EVALUATED
PREFERENCE CODES:
'LP" LOCAL PREFERENCE (5%)
'SBE" = SBE RANKING (10%)
'NO LP" = MARTIN CO - NO "LP" APPLIED
8Z:L WJ lHldHge, ~nd
LOT #1 - PURCHASE AND DELIVERY ONLY
p(:b WJr ddoSY. (jrld
ITEM #1
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD I
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONL Y I
(SEE ABOVE)
SWARTZ ASSOCIATES, INC.
Recreation Creations 5% ( 1 )
SafePlaySystems 5% ( 1 )
Kay Park Recreations 5% ( 1 )
PLAYMORE RECREATIONAL PRODUCTS &
SERVICES
Playworld Systems 10% ( 1 )
PLAYSPACE SERVICES, INC.
BCI Burke 10% ( 1 )
PLAY IT SAFE ENTERPRISES,INC.
Sports Play Systems 4% LP ( 2 )
Playground Turf 1% ( 1 )
BLISS PRODUCTS & SERVICES, INC.
Little Tikes Playground by Playpower 4% ( 1 )
Icon Shelters 3% ( 1 )
Jayhawk Plastics 4% ( 1 )
Ultraplay Systems 5% ( 2 )
Waterworks 2% ( 1 )
American Ramp 3% ( 1 )
SofSurfaces, Inc. 3% ( 1 )
Shade America 5% I ( 1 )
Child Safe Safety Surface 1% ( 1 )
Fibar 2% ( 1 )
'-BID #05-074/MP
LOT #1 - PURCHASE AND DELIVERY ONLY
IJ #1 (Cont'd.)
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
PLAYMAKER SERVICES, LLC
Playland 12% LP ( 1 )
PlayMart 12% ( 1 )
UltraPlay Systems 10% ( 1 )
Childforms 10% ( 1 )
Paris 10% ( 1 )
MIRACLE RECREATION EQUIPMENT CO.
Miracle Recreation Equipment 20% ( 1 )
AMERICAN PARK & PLAY, INC.
Park Structures 25% ( 1 )
Cascades Site Furnishing 20% ( 1 )
Shade Systems 10% ( 1 )
Berliner/Goric Playground 5% ( 1 )
Conlastic/Goric Playground 5% ( 1 )
,e()NTRACT CONNECTION. INC. =
12% ./
Y WOW Playgrounds ( 1 )
Wabash Valley 5% ( 1 )
I Patterson-Williams 5% ( 1 )
Poligon/Parasol 5% ( 1 )
Custom Design Precast 5% ( 1 )
Victor Stanley 5% ( 1 )
GT Grandstands 5% ( 1 )
Sof'Fall Surfacing 5% ( 1 )
WOW Shade Structures 5% ~ ( 1 )
Xtreme Skate Ramp 5% ( 1 )
\ WaterPlay Water Park Equipment 5% ( 1 )
,>0' - ( 3* )
.........
SOUTHERN PARK & PLAY SYSTEMS. INC.
Pilot Rock (RJ Thomas Mfg.) 5% ( 1 )
Interlock Concrete Products 7% ( 1 )
The Plastic Lumber Co. 5% ( 1 )
Clean City Squares & Fusion Coating 5% ( 1 )
UltraPlay Systems 5% ( 1 )
UntraCoat Site Amenities 5% ( 2 )
Sports Play 5% ( 1 )
Bison Team Sports 5% ( 1 )
Sugar Island Park & Playground 5% ( 1 )
Playland International 5% ( 2 )
Premier Poly Steel 5% ( 1 )
SII Childworks (Commercial Swing Parts) 5% ( 1 )
511 ChiJdworks (Plastic & Play Components) 5% ( 1 )
SII Superior Shade 5% ( 3* )
Childforms 5% ( 2 )
I Garicks Kidskarpet 5% ( 3* )
Jaypro Sports Equipment 5% ( 1 )
I
BID #05-074/MP
LOT #1 - PURCHASE AND DELIVERY ONLY
ITEM #1 (Cont'd.)
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
SOUTHERN PARK & PLAY SYSTEMS,INC. (Cont'd)
AAI American Athletic (Basketball) 5% ( 1 )
AAI American Athletic (Volleyball) 5% ( 1 )
AAI American Athletic (Baseball) 5% ( 1 )
AAI American Athletic (Gymnastics) 5% ( 1 )
AAI American Athletic (Mats-Shapes & Padding) 5% ( 1 )
AAI American Athletic (Cheerleading Equip) 5% ( 1 )
BPI International (Shade Shelters) 5% ( 3* )
BPI International (Golf Products) 5% ( 3* )
Fiberbuilt Umbrellas 5% ( 1 )
National Recreation Systems 5% ( 1 )
Americana Building Products 5% ( 1 )
S portsig n/Outpost 5% ( 1 )
Valley View Industries 5% ( 1 )
Steadfast Bridges 5% ( 3* )
Dynacushion Playmats 5% ( 1 )
Holstein Manufacturing 5% ( 1 )
SHADE SYSTEMS, INC.
Shade Systems, Inc. 0% ( 3***)
B.Y.O. PRODUCTS, INC.
B.Y.O. Playground 3% ( 3****)
RomperLand 3% ( 3****)
SportsPlay Equipment 5.1% ( 3****)
PlayDesigns 3% ( 3****)
ITEM #2 - LANDSCAPE STRUCTURES
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
LANDSCAPE STRUCTURES, INC. 4% ( 1 )
ITEM #3 - OUTDOOR ALUMINUM
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOM MENDA TION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
I (SEE ABOVE)
OUTDOOR ALUMINUM
cfo DOMINICA RECREATION PRODUCTS, iNC. 5% I ( 1 ) I
..BID #05-014/MP
LOT #1 - PURCHASE AND DELIVERY ONLY
VI #4 - NEVCO SCOREBOARD
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUF ACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
NEVCO SCOREBOARD COMPANY 5% ( 1 )
ITEM #5- GAMETIME
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
GAMETlME
c/o DOMINICA RECREATION PRODUCTS, INC. 5% ( 1 )
ITEM #6 - DUMOR, INC.
I LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUF ACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
REP SERVICES, INC. 5% ( 1 )
LOT #2 - PURCHASE, DELIVERY & INSTALLATION
ITEM #1
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) OFFERED NOTE: "LP" RECOMMENDATION
OFFERED ( + OR - ) AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
SWARTZ ASSOCIATES. INC.
Recreation Creations +20% ( 1 )
SafePlaySystems +20% ( 1 )
Kay Park Recreations +25% ( 1 )
PLAYMORE RECREATIONAL PRODUCTS &
SERVICES
Playworld Systems +20% ( 1 )
PLAYSPACE SERVICES. INC.
BCI Burke +17% ( 1 )
BID #05-074/MP
LOT #2 - PURCHASE, DELIVERY & Ir,JSTALLATION
ITEM #1 (Cont'd.)
c__~ ':;"'-" '..,..,. ~.
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) OFFERED NOTE: "LP" RECOMMENDATION
OFFERED ( + OR - ) AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
PLAY IT SAFE ENTERPRISES, INC.
sports Play Systems +20% LP ( 2 )
Playground Turf +45% ( 1 )
BLISS PRODUCTS & SERVICES, INC.
Little Tikes Playground by Playpower +25% ( 1 )
Icon Shelters +70% ( 1 )
Jayhawk Plastics +30% ( 1 )
Ultraplay Systems +22% ( 2 )
American Ramp +20% ( 1 )
SofSurfaces, Inc. +19% ( 1 )
Child Safe Safety Surface + 0% ( 1 )
Fibar +46% ( 1 )
PLAYMAKER SERVICES. LLC
PlayJand +18% LP ( 1 )
PlayMart +18% ( 1 )
Ultra Play Systems +20% ( 1 )
Childforms +20% ( 1 ) I
Paris +20% ( 1 )
MIRACLE RECREATION EQUIPMENT CO.
Miracle Recreation Equipment + 5% ( 1 )
AMERICAN PARK & PLAY, INC.
Park Structures +10% ( 1 )
Cascades Site Furnishing +15% ( 1 )
Shade Systems +35% ( 1 )
Berliner/Goric Playground +25% ( 1 )
ConlasticlGoric Playground +25% ( 1 )
/' - ~
CONTRACT CONNECTION. INC.
WOW Playgrounds +30% ( 1 )
Wabash Valley +30% ( 1 )
Patterson-Williams +30% \ ( 1 )
Poligon/Parasol +30% ( 1 )
Custom Design Precast +30% ( 1 )
Victor Stanley +30% ( 1 ) I
GT Grandstands +30% ( 1 ) I
Sof'Fall Surfacing +30% ( 1 )
WOW Shade Structures +30% 1/ ( 1 )
Xtreme Skate Ramp +30% ( 1 )
WaterPlay Water Park Equipment +30% ( 1 )
\ - ,. . ;- . I ".. '
'""''' ,-OLlV' ' 'v , I
""'~ ..-/'
I u~\...,. V '-It ,
BID #05-074/MP
LOT #2. PURCHASE, DELIVERY & INSTALLATION
:M #1 (Cont'd.)
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) OFFERED NOTE: "LP" RECOMMENDATION
OFFERED ( + OR - ) AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
SHADE SYSTEMS. INC.
Shade Systems, Inc. +200% ( 3***)
B.Y.O. PRODUCTS. INC.
B.Y.O. Playground +27% ( 3****)
RomperLand +27% ( 3****)
SportsPlay Equipment +27% ( 3****)
PlayDesigns +27% ( 3****)
ITEM #2 . LANDSCAPE STRUCTURES
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUF ACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
LANDSCAPE STRUCTURES, INC. +27.6% ( 1 )
:ADEX CORP. +53% ( 2 )
ITEM #3 - OUTDOOR ALUMINUM
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
OUTDOOR ALUMINUM +30% - +45% ( 3***)
c/o DOMINICA RECREATION PRODUCTS, INC.
LEADEX CORP. +59% ( 3** )
ITEM #4 - NEVCO SCOREBOARD
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
LEADEX CORP. +67% ( 3** )
BID #05-074/MP
LOT #2 - PURCHASE, DELIVERY & INSTALLATION
ITEM #5 - GAMETIME
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SSE" "KEY" ONLY
(SEE ABOVE)
GAMETIME
clo DOMINICA RECREATION PRODUCTS, INC. +25% ( 1 )
LEADEX CORP. +56% ( 2 )
ITEM #6 - DUMOR, INC.
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFERED AND/OR "SBE" "KEY" ONLY
(SEE ABOVE)
REP SERVICES, INC. +24% ( 1 )
LEADEX CORP. +55% ( 3** )
NON-RESPONSIVE KEY:
(3* ) _ NON-RESPONSIVE TO SPECIFICATIONS, CATALOG SECTION - DID NOT SUBMIT MANUFACTURER(S)
CURRENT PRICE L1ST(S)
( 3** ) _ NON-RESPONSIVE TO TERM & CONDITION #7.B., QUALIFICATION OF BIDDERS - DID NOT SUBMIT
AUTHORIZATION LETTER(S) FROM MANUFACTURER(S)
( 3*....) - NON-RESPONSIVE TO TERM & CONDITION #3.1. - CONDITIONED OFFER
( 3****) _ NON-RESPONSIVE TO TERM & CONDITION #3.a. - SUBMISSION OF RESPONSES (Submitted offer on
own modified form)
E. j of i;ounty Commissioners
County Administrator
Tony Masilotti, Chairman
.l\.ddie L. Greene, Vice Chairperson
Karen T. Marcus
"f Koons
rren H. Newell
Mary McCarty
Burt Aaronson
Robert Weisman
Purchasing Department
www.pbcgov.com/pur
BOARD OF COUNTY COMMISSIONERS
NOTICE OF SOLICITATION
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
BID OPENING DATE: March 10.2005 AT 2:00 P.M.
It is the responsibility of the bidder to insure that all pages are included. Therefore, all bidders are advised
to closely examine this package. Any questions regarding the completeness of this package should be
immediately directed to Palm Beach County Purchasing Department (561) 616-6800.
It is requested that all bids be submitted in triplicate, one original and two copies.
BIDDERS SHALL SUBMIT, IN A SEALED PACKAGE OR CONTAINER, AT LEAST ONE ORIGINAL,
~NED IN INK BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE COMPANY OR
t ..-<M. FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID.
Call Bid Hotline number 795-8080 (from Palm Beach County), 425-7420 (from Broward County), or 655-
4527 (from Dade County) or tune in to the Education and Government Television Cable Channel for a list
of additional advertised "Invitations for Bid" and "Requests for Proposal". The Bid Hotline also provides
updates on posted award recommendations. This same information, to include posted award information,
is available on our web site www.pbcgov.com/pur.
Protests can be accepted only during the five (5) business day posting period.
CAUTION
Amendments to this Invitation for Bid will be automatically sent only to those vendors'
who received this document directly from Palm Beach County Purchasing Department.
Palm Beach County shall not be responsible for the completeness of any Invitation for Bid
package not purchased directly from Palm Beach County Purchasing Department.
In accordance with the provisions of ADA, :
this document may be requested in an alternate format.
[
;
50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199
(561) 616-6800 FAX: (561) 616-6811
Page ~
BOARD OF COUNTY COMMISSIONERS
Palm Beach County
INVITATION FOR BID
BID TITLE: Playqround and Park Equipment. Term Contract
561-616-6831 ,
BID NO: 05-074/MP
PURCHASING DEPARTMENT CONTACT: Mary Poritz, Buyer , TELEPHONE NO.:
FAX NO.: 561-242-6731 ,EMAIL ADDRESS: mporitz@co.palm-beach.fl.us
All bid responses must be received on or before March 10,2005 ,prior to 2:00 p.m., Palm Beach County local time, at
which time all bids shall be publicly opened and read. SUBMIT BID TO: Palm Beach County Purchasing Department, 50
South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.
This Invitation for Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Attachments, Amendments (if issued),
and/or any other referenced document form a part of this bid solicitation and response thereto, and by reference are made a part thereof. The
selected awardee shall be bound by all terms, conditions and requirements in these documents.
PURPOSE AND EFFECT: It is the purpose and intent of this invitation to secure bids for item(s) and/or services as listed herein. The selected
awardee is hereby placed on notice that acceptance of its bid by Palm Beach County shall constitute a binding contract.
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
GENERAL CONDITIONS
1. GENERAL INFORMATION
Bidders are advised that this package constitutes the complete
set of specifications, terms, and conditions which forms the
binding contract between Palm Beach County and the
successful bidder. Changes to this invitation for bid may be
made only by written amendment issued by the County
Purchasing Department. Bidders are further advised to closely
examine every section of this document, to ensure that all
sequentially numbered pages are present, and to ensure that it
is fully understood. Questions or requests for explanations or
interpretations of this document must be submitted to the
Purchasing Department contact in writinq in sufficient time to
permit a written response and, if required, will be provided to all
Jrospective bidders, prior to bid opening. Oral explanations or
nstructions given by any County agent are not binding and
:;hould not be interpreted as altering any provision of this
jocumenL Bidder certifies that this bid is made without reliance
m any oral representations made by the County.
rhe obligations of Palm Beach County under this award are
;ubject to the availability of funds lawfully appropriated for its
JUrpose.
) LEGAL REQUIREMENTS
I. COMPLIANCE WITH LAWS AND CODES: Federal, State,
County and local laws, ordinances, rules and regulations
that in any manner affect the items covered herein apply.
Lack of knowledge by the bidder shall in no way be a cause
for relief from responsibility. The successful bidder shall
strictly comply with Federal, State and local building and
safety codes. Equipment shall meet all State and Federal
Safety regulations. Bidder certifies that all products
(materials, equipment, processes, or other items supplied in
response to this bid) contained in its bid meets all O.S.H.A.,
ANSI, NFPA and all other Federal and State requirements.
Bidder further certifies that, if it is the successful bidder, and
the product delivered is subsequently found to be
deficient in any of the aforementioned requirements in
effect on date of delivery, all costs necessary to bring the
product into compliance shall be borne by the bidder.
In compliance with Chapter 442, Florida Statutes, an,
toxic substance resulting from this bid shall be
accompanied by a properly completed Material Safety
Data Sheet (MSDS).
The Uniform Commercial Code (Florida Statutes, Chapter
672) shall prevail as the basis for contractual obligations
between the successful bidder and Palm Beach County
for any terms and conditions not specifically stated in the
Invitation for Bid.
b. DISCRIMINATION PROHIBITED: Palm Beach County
is committed to assuring equal opportunity in the award of
contracts and complies with all laws prohibiting
discrimination. The successful bidder is prohibited from
discriminating against any employee, applicant, or client
because of race, color, religion, disability, sex, age,
national origin, ancestry, marital status, or sexual
orientation.
c. INDEPENDENT CONTRACTOR RELATIONSHIP: The
successful bidder is, and shall be, in the performance of
all work, services, and activities under this Contract, an
Independent Contractor and not an employee, agent, or
servant of the COUNTY. All persons engaged in any of
the work or services performed pursuant to this Contract
shall at all times, and in all places, be subject to the
successful bidder's sole' direction, supervision, and
control. The successful bidder shall exercise control over
the means and manner in which it and its employees
perform the work, and in all respects the successful
bidder's relationship, and the relationship of its
employees, to the COUNTY shall be that of an
Independent Contractor and not as employees or agents of
the COUNTY.
CRIMINAL HISTORY RECORDS CHECK ORDINANCE:
Pursuant to Ordinance 2003-030, the Palm Beach County
Criminal History Records Check Ordinance ("Ordinance"),
the County shall conduct fingerprint based criminal history
record checks on all persons not employed by the County
who repair, deliver, or provide goods or services for, to, or
on behalf of the County. A fingerprint based criminal history
record check shall be conducted on all employees and
subcontractors of vendors, including repair persons and
delivery persons, who are unescorted when entering a
facility determined to be critical to the public safety and
security of the County. County facilities that require this
heightened level of security are identified in Resolution R-
2003-1274, as may be amended. The bidder is solely
responsible for understanding the financial, schedule, and
staffing implications of this Ordinance. Further, the bidder
acknowledges that its bid price includes any and all direct or
indirect costs associated with compliance of this Ordinance,
except for the applicable FDLElFBI fees that shall be paid
by the County.
e. PUBLIC ENTITY CRIMES: F.S. 287.133 requires Palm
Beach County to notify all bidders of the following: "A person
or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not
submit a bid on a contract with a public entity for the
construction or repair of a public building or public work,
nay not submit bids on leases of real property to a public
entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in
F.S. 287.017 for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted
vendor list."
f. NON-COLLUSION: Bidder certifies that it has entered into
no agreement to commit a fraudulent, deceitful, unlawful, or
wrongful act, or any act which may result in unfair
advantage for one or more bidders over other bidders.
Conviction for the Commission of any fraud or act of
collusion in connection with any sale, bid, quotation,
proposal or other act incident to doing business with Palm
Beach County may result in permanent debarment.
No premiums, rebates or gratuities are permitted; either
with, prior to or after any delivery of material or provision of
services. Any such violation may result in award
cancellation, return of materials, discontinuation of services,
removal from the vendor bid list(s), and/or debarment or
. suspension from doing business with Palm Beach County.
g. LOBBYING: Bidders are advised that the "Palm Beach
':ounty Lobbyist Registration Ordinance" prohibits a bidder
Jr anyone representing the bidderfrom communicating with
any County Commissioner, County Commissioner's staff, or
any employee authorized to act on behalf of the
Commission to award a particular contract regarding its bid,
Le., a "Cone of Silence".
Page 3
The "Cone of Silence" is in effect from the date/time of the
deadline for submission of the bid, and terminates at the
time that the Board of County Commissioners, or a
County Department authorized to act on their behalf,
awards or approves a contract, rejects all bids, or
otherwise takes action which ends the solicitation
process.
Bidders may, however, contact any County
Commissioner, County Commissioner's staff, or any
employee authorized to act on behalf of the Commission
to award a particular contract, via written communication
i.e., facsimile, e-mail or U.S. mail.
Violations of the "Cone of Silence" are punishable by a
fine of $250.00 per violation.
h. CONFLICT OF INTEREST: All bidders shall disclose
with their bid the name of any officer, director, or agent
who is also an employee or a relative of an employee of
Palm Beach County. Further, all bidders shall disclose
the name of any County employee or relative of a County
employee who owns, directly or indirectly, an interest of
ten percent or more in the bidder's firm or any of its
branches.
i. SUCCESSORS AND ASSIGNS: The COl.Jnty and the
successful bidder each binds itself and its successors and
assigns to the other party in respect to all provisions of
this Contract. Neither the County nor the successful
bidder shall assign, sublet, conveyor transfer its interest
in this Contract without the prior written consent of the
other.
j. INDEMNIFICATION: Regardless of the coverage
provided by any insurance, the successful bidder shall
indemnify, save harmless and defend the County, its
agents, servants, or employees from and against any and
all claims, liability, losses and/or causes of action which
may arise from any negligent act or omission of the
successful bidder, its subcontractors, agents, servants or
employees during the course of performing services or
caused by the goods provided pursuant to these bid
documents and/or resultant contract.
k. PUBLIC RECORDS: Any material submitted in response
to this invitation for bid is considered a public document
in accordance with Section 119.07, F.S. This includes
material which the responding bidder might consider to be
confidential or a trade secret. Any claim of confidentiality
is waived upon submission, effective after opening
pursuant to Section 119.07, F.S.
I. INCORPORATION. PRECEDENCE. JURISDICTION:
This Invitation for Bid shall be included and incorporated
in the final award. The order of contractual precedence
shall be the bid document (original terms and conditions),
bid response, and purchase order or term contract order.
Any and all legal action necessary to enforce the award
or the resultant contract shall be held in Palm Beach
County and the contractual obligations shall be
interpreted according to the laws of Florida.
m. LEGAL EXPENSES: The County shall not be liable to a
bidder for any legal fees, court costs, or other legal
expenses arising from the interpretation or enforcement of
this contract, or from any other matter generated by or
relating to this contract.
3. BID SUBMISSION
a. SUBMISSION OF RESPONSES: All bid responses must
be submitted on the provided Invitation for Bid
"Response" Form. Bid responses on vendor
letterhead/quotation forms shall not be accepted.
Responses must be typewritten or written in ink, and
must be signed in ink by an agent of the company having
authority to bind the company or firm. FAILURE TO SIGN
THE BID RESPONSE FORM AT THE INDICATED
PLACES SHALL BE CAUSE FOR REJECTION OF THE
BID. Bid responses are to be submitted to the Palm Beach
County Purchasing Department no later than the time
indicated on the solicitation preamble, and must be
submitted in a sealed envelope or container, which should
have the enclosed address label affixed and bearing the bid
number.
b. CERTIFICATIONS. LICENSES AND PERMITS: Unless
otherwise directed in sub-paragraph d. (Local Preference)
or the Special Conditions of this bid, bidder should include
with its bid a copy of all applicable Certificates of
Competency issued by the State of Florida or the Palm
Beach County Construction Industry Licensing Board in the
name of the bidder shown on the bid response page. It shall
also be the responsibility of the successful bidder to submit,
prior to commencement of work, a current Occupational
License for Palm Beach County and all permits required to
complete this contractual service at no additional cost to
Palm Beach County. A Palm Beach County Occupational
license is reql,jired unless specifically exempted by law. In
lieu of a Palm Beach County occupational license, the
bidder should include the current occupational license
issued to the bidder in the response. It is the responsibility
of the successful bidder to ensure that all required
certifications, licenses and permits are maintained in force
and current throughout the term of the contract. Failure to
meet this requirement shall be considered default of
contract.
c. SBE BID DOCUMENT LANGUAGE
Item 1 - Policy
It is the policy of the Board of County Commissioners of
Palm Beach County, Florida, that SBE(s) have the
maximum practical opportunity to participate in the
competitive process of supplying goods and services to the
County. To that end, the Board of County Commissioners
established Ordinance No. 2002-064, which sets forth the
County's requirements for the SBE program, and are
incorporated in this solicitation. Compliance with the
requirements contained in this section shall result in a bidder
being deemed responsive to SBE requirements. The
provisions of this Ordinance are applicable to this
solicitation, and shall have precedence over the provisions
of this solicitation in the event of a conflict.
Page 4
Although preferences will not be extended to certified
MI'NBEs, unless otherwise provided by law, businesses
eligible for certification as an MIWBE are encouraged to
maintain their certification in order to assist in the trackir
of MIWBE availability and awards of contracts
MIWBEs. This information is vital to determining whether
race and gender neutral programs assist MIWBE firms or
whether race and gender preferences are necessary in
order to address any continued discrimination in the
market.
Item 2 - SBE Goals
The County has established a minimum goal of 15% SBE
participation for all County solicitations. This goal is a
minimum, and no rounding shall be accepted.
Item 3 - RankinQ of Responsive Bidders
Bidders who meet the SBE goal shall be deemed to be
responsive to the SBE requirement. When evaluating
competitive bids of up to one million dollars ($1,000,000)
in which the apparent low bidder is determined to be non-
responsive to the SBE requirement, the contract shall be
awarded to the low bidder responsive to the SBE
requirement, or, in the event there are no bidders
responsive to the SBE requirement, to the bidder with the
greatest SBE participation in excess of seven percent
(7%) participation, as long as the bid does not exceed the
low bid amount by ten percent (10%).
In cases where the low bid exceeds one million dollars
($1,000,000), the contract shall be awarded to the low
bidder responsive to the SBE requirements, or, in the
event there are no bidders responsive .to the SBE
requirements, to the bidder with the greatest SBE
participation in excess of seven percent (7%)
participation, provided that such bid does not exceed the
low bid otherwise responsive to the bid requirements by
more than one hundred thousand dollars ($100,000) plus
three percent (3%) of the total bid in excess of one million
dollars ($1,000,000).
Item 4 - Bid Submission Documentation
SBE bidders, bidding as prime contractors, are advised
that they must complete Schedule 1 listing the work to be
performed by their own workforce as well as the work to
be performed by any SBE or MIWBE subcontractor.
Failure to include this information on Schedule 1 will
result in the participation by the SBE prime bidders own
workforce NOT being counted towards meeting the SBE
goal. This requirement applies even if the SBE contractor
intends to perform 100% of the work with their own
workforce. Bidders are required to submit with their bid
the appropriate SBE-MIWBE schedules in order to be
deemed responsive to the SBE requirements. SBE
MIWBE documentation to be submitted is as follows:
Schedule 1 - List of Proposed SBE and M/WBE Prime
Subcontractors
This list shall contain the names of all SBE and M/WBE
subcontractors intended to be used in performance of the
contract, if awarded. The type of work to be performed by
each subcontractor and the dollar value or percentage shall
also be specified. This schedule shall also be used if an
SBE prime bidder is utilizing ANY subcontractors.
Schedule(s) 2 - Letter(s) of Intent to Perform as an SBE
or M/WBE Subcontractor
One Schedule 2 for each SBE and M/WBE Subcontractor
listed on Schedule 1 shall be completed and executed by
the proposed SBE and M/WBE Subcontractor. Additional
copies may be made as needed.
Item 5 - SSE Certification
Only those firms certified by Palm Beach County at the
time of bid opening shall be counted toward the established
SBE goals. Upon receipt of a complete application, IT
TAKES UP TO SIXTY (60) DAYS TO BECOME
CERTIFIED AS AN SBE WITH PALM BEACH COUNTY.
,It is the responsibility of the bidder to confirm the
certification of any proposed SBE; therefore, it is
recommended that bidders contact the OSBA at (561) 616-
6840 to verify certification,
Item 6 - CountinQ SSE Participation (and M/WBE
Participation for TrackinQ Purposes)
6.1 Once a firm is determined to be an eligible SBE
according to the Palm Beach County certification
procedures, the County or the Prime may count toward its
SBE goals only that portion of the total dollar value of a
contract performed by the SBE.
6.2 The total dollar value of a contract with an eligible
SBE may be counted toward the goal.
6.3 The County may count toward its SBE goals the
total value of a contract awarded to an eligible SBE firm
that subsequently is decertified or whose certification has
expired after a contract award date or during the
performance of the contract.
6.4 The County or Prime may count toward its SBE
goal a portion of the total dollar value of a contract with a
joint venture, eligible under the standards for certification,
equal to the percentage of the ownership and control of the
SBE partner in the joint venture.
6.5 The County or Prime may count toward its SBE
goal the entire expenditures for materials and equipment
purchased by an SSE subcontractor, provided that the SBE
subcontractor has the responsibility for the installation of
the purchased materials and equipment.
j.6 The County or Prime may count the entire expenditure
to an SBE manufacturer (i.e., a supplier that produces
goods from raw materials or substantially alters the goods
before resale).
Page 5
6.7 The County or Prime may count sixty percent (60%)
of its expenditure to SSE suppliers that are not
manufacturers.
6.8 The County or Prime may count toward its SBE
goal second and third tiered SBE subcontractors,
provided that the Prime identifies the SBE
subcontractors as second and third tier subs in their bid
submittal.
Item 7 - Responsibilities After Contract Award
All bidders hereby assure that they shall meet the SBE
partiCipation percentages submitted in their respective
bids with the subcontractors contained on Schedules 1
& 2 and at the dollar values specified. Bidders agree to
provide any additional information requested by the
County to substantiate participation.
The successful bidder shall submit an SBE-M/WBE
Activity Form (Schedule 3) and SBE-M/WBE Payment
Certification Forms (Schedule 4) with each payment
application. Failure to provide these forms may result in
a delay in processing payment or disapproval of the
invoice until they are submitted. The SBE-M/WBE
Activity Form is to be filled out by the Prime Contractor
and the SBE-M/WBE Payment Certification Forms are to
be executed by the SBE or M/WBE firm to verify receipt
of payment.
Item 8 - SBE Substitutions
After contract award, the successful bidder shall only be
permitted to replace a certified SBE subcontractor who
is unwilling or unable to perform. Such substitution must
be done with other certified SBEs in order to maintain
the SSE percentages submitted with the bid. Requests
for substitutions must be submitted to the Department
issuing the bid and the OSBA.
Note: Where there is a conflict between the Local
Preference Ordinance and the SBE Ordinance, the SBE
Ordinance shall prevail.
d. LOCAL PREFERENCE: In accordance with the Palm
Beach County Local Preference Ordinance, a preference
will be given to bidders who have a permanent place of
business in Palm Beach County and who hold a valid
occupational license issued by the County that
authorizes the bidder to provide the goods or services to
be purchased. Local preference means that if the lowest
responsive, responsible bidder is a regional or non-local
business, then all bids ireceived from responsive,
responsible local bidders ~re decreased by 5%. The
original bid amount is not changed; the 5% decrease is
calculated only for the purposes of determining local
preference. To receive a local preference, a bidder must
have a permanent place of business in existence prior to
the County's issuance of this Notice of
Solicitation/lnvitation for Bid. Prior to the County's
issuance means the date that the Notice of
Solicitation/Invitation for Bid was advertised in the Palm
Beach Post. A permanent place of business means that
the bidder's headquarters is located in Palm Beach County;
or, the bidder has a permanent office or other site in Palm
Beach County where the bidder will produce a substantial
portion of the goods or services to be purchased. A valid
occupational license issued by the Palm Beach CountyTax
Collector shall be used to verify that the bidder had a
permanent place of business prior to the issuance of this
Notice of Solicitation/Invitation for Bid. A Palm Beach
County Occupational license is required unless specifically
exempted by law. In lieu of a Palm Beach County
occupational license, the bidder shall include the current
occupational license issued to the bidder in the response.
Please note that the bid submitted to Palm Beach County
must be from an address located within Palm Beach
County in order for local preference to apply. The bidder
must submit the attached "Certification of Business
Location" along with a copy of the bidder's occupational
license at the time of bid submission. Failure to submit this
information shall cause the bidder to not receive a local
preference. Palm Beach ,County may require a bidder to
provide additional information for clarification purposes at
any time prior to the award of the contract.
e.
DRUG FREE WORKPLACE CERTIFICATION: In
compliance with Florida Statute (Section 287.087) attached
form "Drug-Free Workplace Certification" should be fully
executed and submitted with bid response in order to be
considered for a preference whenever two (2) or more bids
which are equal with respect to price, quality, and service
are received by Palm Beach County.
f.
CONDITIONED OFFERS: Bidders are cautioned that any
condition, qualification, provision, or comment in their bid,
or in other correspondence transmitted with their bid, which
in any way modifies, takes exception to, or is inconsistent
with the specifications, requirements, or any of the terms,
conditions, or provisions of this solicitation, is sufficient
cause for the rejection of their bid as non-responsive.
~.
PRICING:
(1) Prices offered must be the price for new
merchandise and free from defect. Unless
specifically requested in the bid specifications, any
bids containing modifying or escalation clauses
shall be rejected.
(2) Bidder warrants by virtue of bidding that prices shall
remain firm for a pe/-iod of ninety (90) days from the
date of bid opening or other time stated in special
conditions.
(3) In the event of mathematical error(s), the unit price
shall prevail and the bidder's total offer shall be
corrected accordingly. BIDS HAVING ERASURES
OR CORRECTIONS MUST BE INITIALED IN INK
BY THE BIDDER PRIOR TO BID OPENING. IF
THE CORRECTION IS NOT PROPERLY
INITIALED, OR IF THE INTENT OR LEGIBILITY
OF THE CORRECTION IS NOT CLEAR, THE BID
SHALL BE REJECTED.
(4) Bidders may offer a cash discount for prompt
payment. However, such discounts shall not be
considered in determining the lowest net cost for
Page 6
bid evaluation purposes unless otherwise
specified in the special conditions. Bidders
should reflect any discounts to be considered In
the unit prices bid.
h. SUBMITTING NO BID or NO CHARGE: Bidders not
wishing to bid on some items sought by this solicitation
should mark those items as "no bid." If some items are
to be offered at no charge, bidders should mark those
items as "no charge." Items left blank shall be
considered a "no bid" for that item, and the bid shall be
evaluated accordingly. Bidders who do not wish to
submit bids on any item in this solicitation, should return
a "Statement of No Bid" in an envelope plainly marked
with the bid number and marked "NO BID."
i. ACCEPT ANCE/REJECTION OF BIDS: Palm Beach
County reserves the right to accept or to reject any or all
bids. Palm Beach County also reserves the right to (1)
waive any non-substantive irregularities and
technicalities; (2) reject the bid of any bidder who has
previously failed in the proper performance of a contract
of a similar nature, who has been suspended or
debarred by another governmental entity, or who is not
in a position to perform properly under this award; and
(3) inspect all facilities of bidders in order to make a
determination as to its ability to perform.
Palm Beach County reserves the right to reject any offer
or bid if the prices for any line items or subline items are
materially unbalanced. An offer is materially unbalance
if it is mathematically unbalanced, and if there is reason
to believe that the offer would not result in the lowest
overall cost to the County, even though it is the lowest
evaluated offer. An offer is mathematically unbalanced
if it is based on prices which are significantly less than
fair market price for some bid line item and significantly
greater than fair market price for other bid line items.
Fair market price shall be determined based on industry
standards, comparable bids or offers, existing contracts,
or other means of establishing a range of current prices
for which the line items may be obtained in the market
place. The determination of whether a particular offer or
bid is materially unbalanced shall be made in writing by
the Purchasing Director, citing the basis for the
determination.
j. NON-EXCLUSIVE: The County reserves the right to
acquire some or all of these goods and services through
a State of Florida contract under the provisions of
Section 287.042, Florida Statutes, provided the State of
Florida contract offers a lower price for the same goods
and services. This reservation applies both to the initial
award of this solicitation afld to acquisition after a term
contract may be awarded. Additionally, Palm Beach
County reserves the right to award other contracts for
goods and services falling within the scope of this
solicitation and resultant contract when the specifications
differ from this solicitation! or resultant contract, or for
goods and services specified in this solicitation when the
scope substantially differs from this solicitation or
resultant contract.
k. OFFER EXTENDED TO OTHER GOVERNMENTAL
ENTITIES: Palm Beach County encourages and agrees to
the successful bidder extending the pricing, terms and
conditions of this solicitation or resultant contract to other
governmental entities at the discretion of the successful
bidder.
I. PERFORMANCE DURING EMERGENCY: By submitting
a bid, bidder agrees and promises that, during and after a
public emergency, disaster, hurricane, flood, or acts of
God, Palm Beach County shall be given "first priority" for all
goods and services under this contract. Bidder agrees to
provide all goods and services to Palm Beach County
throughout the emergency/disaster at the terms, conditions,
and prices as provided in this solicitation, and with a priority
above, a preference over, sales to the private sector.
Bidder shall furnish a 24-hour phone number to the County
in the event of such an emergency. Failure to provide the
stated priority/preference during an emergency/disaster
shall constitute breach of contract and make the bidder
subject to sanctions from further business with the County.
4. BID OPENING/AWARD OF BID
a. OBSERVING THE PUBLISHED BID OPENING TIME:
The published bid opening time shall be scrupulously
observed. It is the sole responsibility of the bidder to
ensure that their bid arrives in the Purchasing Department
prior to the published bid opening time. Any bid delivered
after the precise time of bid opening shall not be
considered, and shall be returned to the bidder unopened
if bidder identification is possible without opening. Bid
responses by telephone, telegram, or facsimile shall not be
accepted. Bidders shall not be allowed to modify their bids
after the publiShed bid opening time.
b. POSTING OF AWARD RECOMMENDATION:
Recommended awards shall be publicly posted for review,
at the Purchasing Department prior to final approval, and
shall remain posted for a period of five (5) business days.
Bidders desiring a copy of. the bid posting summary may
request same by enclosing a self-addressed, stamped
envelope with their bid. (NOTE: As a service to bidders,
the County provides an unofficial list of award postings on
our web site at www.pbcqov.com/pur and on our bid hot-
line, telephone 561-795-8080. These listings are updated
weekly, normally on Friday. If any discrepancy between
these listings and the official posting in the Purchasing
Department, the latter shall prevail.)
c. PROTEST PROCEDURE: Protest procedures are
provided in the Palm Beach County Purchasing Code.
Protests must be in writing, addressed to the Director of
Purchasing, identify the solicitation, specify the basis for
the protest, and be received by the Purchasing Department
within five (5) business days of the posting date of the
recommended award. The protest is considered filed when
It is received by the Purchasing Department. Failure to file
protest as outlined in the Palm Beach County Purchasing
Code shall constitute a waiver of proceedings under the
referenced County Code.
Page 7
5. CONTRACT ADMINISTRATION
a. DELIVERY AND ACCEPTANCE: Deliveries of all items
shall be made as soon as possible. Deliveries resulting
from this bid are to be made during the normal working
hours of the County. Time is of the essence and
delivery dates must be met. Should the successful
bidder fail to deliver on or before the stated dates, the
County reserves the right to CANCEL the order or
contract and make the purchase elsewhere. The
successful bidder shall be responsible for making any
and all claims against carriers for missing or damaged
items.
Delivered items shall not be considered "accepted" until
an authorized agent for Palm Beach County has, by
inspection or test of such items, determined that they
appear to fully comply with specifications. The Board of
County Commissioners may return, at the expense of
the successful bidder and for full credit, any item(s)
received which fail to meet the County's specifications or
performance standards.
b. FEDERAL AND STATE TAX: Palm Beach County is
exempt from Federal and State taxes. The authorized
agent for Purchasing shall provide an exemption
certificate to the successful bidder, upon request.
Successful bidders are not exempted from paying sales
tax to their suppliers for materials to fulfill contractual
obligations with the County, nor are successful bidders
authorized to use the County's Tax Exemption Number
in securing such materials.
c. P A YM ENT: Payment shall be made by the County after
commodities/services have been received, accepted and
properly invoiced as indicated in the contract and/or
order. Invoices must bear the order number. The
Florida Prompt Payment Act is applicable to this
solicitation.
d. CHANGES: The Director of Purchasing, Palm Beach
County, by written notification to the successful bidder
may make minor changes to the contract terms. Minor
changes are defined as modifications which do not
significantly alter the scope, nature, or price of the
specified goods or services. Typical minor changes
include, but are not limited to, place of delivery, method
of shipment, minor revisions to customized work
specifications, and administration of the contract. The
successful bidder shall not amend any provision of the
contract without written notification to the Director of
Purchasing, and written acceptance from the Director of
Purchasing or the Board C(f County Commissioners.
e. EQUITABLE ADJUSTMENT: The County may, in its
sole discretion, make an equitable adjustment in the
Contract terms and/or pricing if pricing or availability of
supply is affected by extreme and unforeseen volatility
in the marketplace, that is; by circumstances that satisfy
all the following criteria: (1) the volatility is due to causes
wholly beyond the successful bidder's control, (2) the
volatility affects the marketplace or industry, not just the
particular successful bidder's source of supply, (3) the
Page 8
effect on pricing or availability of supply is substantial, and
(4) the volatility so affects the successful bidder that
continued performance of the Contract would result in a
substantial loss.
Note: Any adjustment would require irrefutable evidence
and written approval by the Director of Purchasing.
f. DEFAULT: The County may, by written notice of default to
the successful bidder, terminate the contract in whole or in
part if the successful bidder fails to satisfactorily perform
any provisions of this solicitation or resultant contract, or
fails to make progress so as to endanger performance
under the terms and conditions of this solicitation or
resultant contract, and does not remedy such failure within
a period of 10 days (or such period as the Director of
Purchasing may authorize in writing) after receipt of notice
from the Director of Purchasing specifying such failure. In
the event the County terminates this contract in whole or in
part because of default of the successful bidder, the County
may procure goods and/or services similar to those
term inated, and the successful bidder shall be liable for any
excess costs incurred due to this action.
If it is determined that the successful bidder was not in
default or that the default was excusable (e.g., failure due
to causes beyond the control of, or without the fault or
negligence of, the successful bidder), the rights and
obligations of the parties shall be those provided in Section
5g, "Termination for Convenience."
g. TERMINATION FOR CONVENIENCE: The Director of
Purchasing may, whenever the interests of the County so
require, terminate the contract, in whole or in part, for the
convenience of the County. The Director of Purchasing
shall give written notice of termination to the successful
bidder, specifying the portions of the contract to be
terminated and when the termination becomes effective.
If only portions of the contract are terminated, the
successful bidder has the right to withdraw, without
adverse action, from the entire contract.
Unless directed differently in the notice of termination, the
successful bidder shall incur no further obligations in
connection with the terminated work, and shall stop work to
the extent specified and on the date given in the notice of
termination. Additionally, unless directed differently, the
successful bidder shall terminate outstanding orders and/or
subcontracts related to the terminated work.
THIS IS THE END OF "GENERAL CONDITIONS."
SPECIAL CONDITIONS
GENERAL/SPECIAL CONDITION PRECEDENCE
I the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall have
'ecedence.
Page 9
7. QUALIFICATION OF BIDDERS
'''is bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and/or service specified.
; bidder shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory performance
record. Such information may include an adequate financial statement of resources, the ability to comply with required or proposed
delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience,
accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under
applicable laws and regulations.
The bidder should submit the following information with their bid response; however, if not included, it shall be the responsibility
of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within two working days
of request). Failure of a bidder to provide the required information within the specified time frame is considered sufficient cause
for rejection of their bid. Information submitted with a previous bid shall not satisfy this provision.
A. List a minimum of three (3) references in which similar goods and/or services have been provided within the past
three (3) years including scope of work, contact names, addresses, telephone numbers and dates of service.
A contact person shall be someone who has personal knowledge of the bidder's performance for the specific
requirement listed. Contact person must have been informed that they are being used as a reference and that
the County may becalfing them. DO NOT list persons who are unable to answer specific questions regarding
the requirement.
B. The bidder, if not the manufacturer, must provide written evidence, from the manufacturer, which states that
the bidder is an authorized dealer/distributor/reseller of the manufacturer.
8. CRIMINAL HISTORY RECORDS CHECK
This solicitation includes sites and/or buildings which have been designated as "critical facilities" pursuant to Ordinance 2003-030
and Resolution R~2003-127 4, as may be amended. Therefore, prior to the award of any contract, the recommended awardee(s)
must comply with all the requirements of this solicitation, i.e. Criminal History Records Check Ordinance. County staff representing
Jser Department will contact the recommended awardee(s) and provide additional instructions for meeting the requirements
'-. ..lis Ordinance. A contract shall not be awarded unless the recommended awardee meets the requirements established by the
Electronic Services and Security Division of the Facilities Development and Operations Department.
9. AWARD (ITEM-BY -ITEM)
Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on an item-by-item basis. The County
reseNes the right to reject bids which would result in an award which is financially disadvantageous to the County. An award may
be considered financially disadvantageous when it would result in an award to a bidder for less than $1,000, or when it would result
in awards of multiple small fragments. This policy is predicated on avoidance of increased administrative costs and operational
complexity.
10. CATALOGS, MANUFACTURER SUGGESTED RETAIL PRICES (MSRP). ETC.
Upon request, the successful bidder shall supply at no charge current catalogs and/or MSRP's for all awarded manufacturers.
The successful bidder shall up-date and .keep all catalogs and MSRP's current throughout the term of the contract. When a
revision to the manufacturer's catalog and/or MSRP occurs which includes the addition of new products within the scope of this
solicitation, the discount and net price of the new products must be equal to or better than the discount and price of items originally
included in this solicitation.
Upon award, the successful bidder shall supply one copy of the appropriate catalog(s) and/or MSRP to:
Palm Beach County Finance Department
Supervisor, Pre-Audit Division
P.O. Box 4036
West Palm Beach, Florida 33402-4036
(561) 355-3011
\Jote: All Catalogs and/or MSRP's shall clearly identify the term contract number and the successful bidder's name, address and
elephone number. Additionally, catalogs and/or MSRP's created by the bidder, if not the manufacturer, will not satisfy this
.equirement.
Page 10
11. iNVOICES
When invoicing the County for goods purchased under this solicitation, the successful bidder must provide complete, accurat
invoices which must include for every item purchased, a unique catalog number, a definitive description, the catalog price, anl..
the invoiced price. If the applicable catalog does not provide unique numbers, the description of the item must be sufficiently
accurate to specifically identify the goods provided to the County.
12. AUDIT
All items sold to Palm Beach County as a result of this bid award are subject to post sale audit adjustment. In the event an audit
indicates the successful bidder has not honored quoted price lists and discounts (+ plus or - minus), the successful bidder shall
be liable for any and all overage charges, and may be considered in default of this contract.
13. METHOD OF ORDERING (TERM CONTRACT)
A contract shall be issued for a term of eiqhteen (18) months or until the estimated amount is expended, at the discretion of the
County. The County will order on an "as needed" basis.
14. DELIVERY - PURCHASE ONLY
Delivery shall be required within sixty (60) calendar days after receipt of purchase order or term contract delivery order (DO) unless
a modified delivery date has been requested by the successful bidder and approved in writing by the Purchasing Department or
the designated County representative. Failure of the successful bidder to perform to the delivery requirement is sufficient cause
for default and termination of the contract.
15. TIME FOR COMPLETION I DELIVERY I INSTALLATION
Bidder acknowledges and agrees that the time of completion/delivery is an essential condition of this contract.
By submitting a bid response, bidder, if awarded contract, agrees to begin work not later than fourteen (14) days after notification
and to prosecute the work uninterrupted in such a manner, with sufficient labor, equipment and/or materials so as to ensure its
completion within ninety (90) days after starting work.
16. AS SPECIFIED
A purchase order or term contract delivery order (DO) will be issued to the successful bidder with the understanding that all items
delivered must meet the specifications herein. Palm Beach County will return, at the expense of the successful bidder, items not
delivered as specified.
At the option of Palm Beach County, item( s) from any delivery may be submitted to an independent testing laboratory to determine
conformity to respective specifications. Bidders shall assume full responsibility for payment of any and all charges for testing and
analysis of any product offered or delivered that does not conform to the minimum required specifications.
17. ESTIMATED EXPENDITURES
The anticipated term of the contract to be awarded as a result of this bid is for eiqhteen (18) months. The anticipated value during
the contract term is $950,000. Palm Beach County reserves the right to increase or decrease the anticipated value as necessary
to meet actual requirements, and to rebid for the contracted goods and services at any time after the anticipated value of this
contract has been reached, notwithstanding that the anticipated term has not been completed.
18. RENEWAL OPTION
The successful bidder shall be awarded a contract for 18 months with the option to renew for one (1) additional 18 month periods
The option for renewal shall only be exercised upon mutual written agreement and with all original terms, conditions and unit prices
3dhered to with no deviations. Any renewal shall be subject to the appropriation of funds by the Board of County Commissioners.
19. WARRANTY (LOT I ONLY)
ihe successful bidder shall furnish factory/manufacturer warranty on all equipment furnished hereunder against defect in materials
md/or workmanship. The factory/manufacturer warranty shall become effective on the date of delivery and acceptance by Palm
3each County. Should any defect in materials or workmanship, excepting ordinary wear and tear, appear during the above stated
varranty period, the successful bidder shall repair or replace same at no cost to Palm Beach County.
Page 11
20. WARRANTY (LOT II ONLY)
,... , successful bidder shall fully warrant all equipment furnished hereunder against defect in materials and/or workmanship for
riod of twelve (12) months from date of delivery, installation and acceptance by Palm Beach County. Should any defect in
materials or workmanship, excepting ordinary wear and tear, appear during the above stated warranty period, the successful
bidder shall repair or replace same at no cost to Palm Beach County, immediately upon written notice from the Director of
Purchasing.
21. WORK SITE SAFETY/SECURITY
The successful bidder shall at all times guard against damage or loss to the property of Palm Beach County, the bidder's own
property, and/or that of other contractors, and shall be held responsible for replacing or repairing any such loss or damage. When
applicable, the successful bidder shall provide fences, signs, barricades, flashing lights, etc. necessary to protect and secure the
work site(s) and insure that all County, State of Florida, OSHA, and other applicable safety regulations are met. Additionally,
successful bidder shall provide for the prompt removal of all debris from Palm Beach County property. Palm Beach County may
withhold payment or make such deductions as deemed necessary to ensure reimbursement or replacement for loss or damage
to property through negligence of the successful bidder or its agents.
22. INSURANCE REQUIRED - LOT I ONLY (PURCHASE/DELIVERY)
It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance coverage
to Palm Beach County, c/o Purchasing Department, Attention Insurance/Buyer Assistant, 50 South Military Trail, Suite 110, West
Palm Beach, Florida 33415. During the term of the Contract and prior to each subsequent renewal thereof, the successful bidder
shall provide this evidence to the County prior to the expiration date of each and every insurance required herein.
Commercial General Liability Insurance. Successful bidder shall maintain Commercial General Liability Insurance, or similarform,
at a limit of liability not less than $500,000 Each Occurrence for Bodily Injury, Personal Injury and Property Damage Liability.
Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Completed Operations, Personal
InilJry/Advertising Liability, Contractual Liability and Broad Form Property Damage coverages. Coverage for the hazards of
)sion, collapse and underground property damage (X-C-U) must also be included when applicable to the work to be
p...... .ormed.
Business Auto Liability Insurance. Successful bidder shall maintain Business Auto Liability Insurance at a limit of liability not less
than $500,000 Combined Single Limit Each Accident for all owned, non-owned, and hired automobiles. (In this context, the term
"Autos" is interpreted to mean any land motor vehicle, trailer or semi trailer designed for travel on public roads.) In the event
successful bidder neither owns nor leases automobiles"the Business Auto Liability requirement shall be amended allowing
successful bidder to maintain only Hired & Non-Owned auto Liability. This amended requirement may be satisfied by way of
endorsement to the Commercial General Liability, or separate Business Auto coverage form.
Workers' Compensation and Employer's Liability Insurance. Successful bidder shall maintain Workers' Compensation &
Employer's Liability Insurance in accordance with Florida Statute Chapter 440.
(WHEN APPLICABLE: A Garage Liability Policy shall be considered a similar form in satisfying the Commercial General Liability
insurance requirements. Garagekeeper's Legal Liability shall have minimum limits of $100,000 per occurrence against
::::omprehensive and Collision/Upset causes of loss. When a per vehicle sub limit applies, the minimum sub limit shall be $50,000
)er vehicle. An "on-hook" endorsement, or similar coverage, shall have a minimum limit of $50,000 per vehicle providing physical
jamage legal liability for the same causes of loss above on any vehicle while in tow. Any per vehicle or per occurrence deductible
:;hall be the contractor's responsibility.
WHEN APPLICABLE: Professional Liability Insurance shall have minimum limits of $500,000 Per Occurrence and $500,000
;ggregate.)
I
l. signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the
;uccessful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance
:ompany/Agent within a time frame specified by the County (normally within 2 working days of request).
!
t-lt as to Business Auto, Workers' Compensation and Employer's Liability (and Professional liability, when applicable), said
:ertificate(s) shall clearly confirm that coverage required by the contract has been endorsed to include Palm Beach County as
In Additional Insured.
Page 12
Further, said Certificate( s) shall unequivocally provide thirty (30) days (except 10 days for non-payment) written notice to Cour
prior to any adverse change, cancellation or non-renewal of coverage there under
It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force throughout
the term of the contract. Failure to maintain the required insurance shall be considered default of contract. All insurance must
be acceptable to and approved by County as to form, types of coverage and acceptability of the insurers providing coverage.
All insurance provided hereunder shall be endorsed to show that it is primary as respect to County.
23. INSURANCE REQUIRED - LOT II ONLY (PURCHASEIDELlVERY/INSTALLATION)
It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance coverage
to Palm Beach County, c/o Purchasing Department, Attention Insurance/Buyer Assistant, 50 South Military Trail, Suite 110, West
Palm Beach, Florida 33415. During the term of the Contract and prior to each subsequent renewal thereof, the successful bidder
shall provide this evidence to the County prior to the expiration date of each and every insurance required herein.
Commercial General Liability, or similar form, shall have minimum limits of $500,000 Per Occurrence Combined Single Limit for
Bodily Injury, Personal Injury and Property Damage Liability. Coverage shall include Premises and/or Operations, Independent
Contractors, Products and/or Completed Operations, Personal Injury/Advertising Liability, Contractual Liability and Broad Form
Property Damage coverages. Coverage for the hazards of explosion, collapse and underground property damage (X-C-U) must
also be included when applicable to the work to be performed.
Business Auto Policy, or similar form, shall have minimum limits of $500,000 Per Occurrence Combined Single Limit for Bodily
Injury and Property Damage Liability. Coverage shall include coverage for all Owned Autos, Hired Autos and Non-owned Autos.
(In this context, the term "Autos" is interpreted to mean any land motor vehicle, trailer or semi trailer designed for travel on public
roads.)
Workers' Compensation and Employer's Liability coverage is required for all personnel who work on this project. This shall inclue
the personnel of the contractor and any subcontractors, reQardless of the size of the company. Exemptions for small companies
shall not be accepted. Coverage must include Employer's Liability with minimum limits of $100,000 Each Accident, $500,000
Disease-Policy Limit, $100,000 Disease-Each Employee.
A signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the
successful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance
Company/Agent within a time frame specified by the County (normally within 2 working days of request).
Except as to Business Auto, Workers' Compensation and Employer's Liability (and Professional liability, when applicable), said
Certificate(s) shall clearly confirm that coverage required by the contract has been endorsed to include Palm Beach County as
an Additional Insured.
Further, said Certificate(s) shall unequivocally provide thirty (30) days (except 10 days for non-payment) written notice to County
prior to any adverse change, cancellation or non-renewal of coverage there under.
It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force throughout
the term of the contract. Failure to maintain the required insurance shall be considered default of contract. All insurance must
be acceptable to and approved by County as to form, types of coverage and acceptability of the insurers providing coverage.
All insurance provided hereunder shall be endorsed to show that it is primary as respects to County.
Page 13
SPECIFICATIONS
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
INTENT AND SCOPE: The purpose and intent of this Invitation For Bid is to secure a firm, fixed percentage discount from
manufacturer's and/or bidder's current catalog price list for the purchase and delivery of various Playground & Park
Equipment in accordance with specifications. Additionally, it shall also secure a firm, fixed percentage (plus + or minus _) based
on manufacturer's and/or bidder's current catalog price list for purchase, delivery and installation of various Playground & Park
Equipment in accordance with specifications.
Note: Playground & Park Equipment may be required at any location within Palm Beach County.
Fixed PercentaQe:
LOT I - PURCHASE AND DELIVERY ONLY
1. Bidder shall indicate on Bid Response page their firm fixed percentage discount to be deducted from the manufacturer
and/or bidder's current catalog list prices.
NOTE: It is understood that current catalog price lists are subject to change; however,
percentages shall remain fixed.
LOT 11- PURCHASE, DELIVERY & INSTALLATION
2. Bidder shall indicate on Bid Response page their firm fixed percentage (plus + or minus -) for the purchase, delivery and
installation of equipment and/or play structures based on manufacturer and/or bidder's current catalog list prices.
NOTE: It is understood that current catalog price lists are subject to change; however,
percentages shall remain fixed. No extra charges or compensation will be allowed for installation.
F.O.B. POINT
BIDDERS MUST -OFFER F.O.B. DESTINATION FREIGHT CHARGES PREPAID AND ALLOWED OR
F.O.B. DESTINATION, FREIGHT CHARGES PREPAID AND ADDED. ANY OTHER "DELIVERY" OFFER
WILL NOT BE CONSIDERED. IT IS FURTHER UNDERSTOOD THAT TITLE TO ALL ITEMS ORDERED
WILL REMAIN WITH THE AWARDEE UNTIL RECEIVED AND ACCEPTED BY PALM BEACH COUNTY.
AWARDEE IS REQUIRED TO FILE ALL CLAIMS FOR DAMAGES/SHORTAGES, ETC.
EXACT DELIVERY POINT WILL BE INDICATED ON THE PURCHASE ORDER OR TERM CONTRACT
ORDER (DO).
CataloQ:
All bidders of playground equipment (manufacturer/distributors) must supply copies of each catalog and current price lists, upon
request, to all appropriate Palm Beach County Personnel.
Successful bidder is required to supply catalogs for distribution, at successful bidder's expense. Additional catalogs and price
sheets must be provided to Palm Beach County as requested. '
Page 1 L1
SPECIFICATIONS
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT, TERM CONTRACT
Installation Responsibilities:
Palm Beach County will provide water and electricity from point of closest hook-up only (no hoses or electrical cables will be
provided) at sites specified. The Parks Division shall be responsible for all site preparation to include placement location,
installation of grade markers, grading, sod removal/replacement, buffer fill, and berm timber installation.
The Successful Bidder shall:
furnish, at their expense, all supervision, equipment, machines, tools, materials, labor, transportation, and other facilities
and services necessary to perform work specified herein.
not inhibit access to parks and other Palm Beach County locations during work specified herein.
ensure that all playground installers make necessary arrangements to receive shipment of play structures and provide
storage prior to, and during installation. Palm Beach County will not be responsible for receiving or storing of play
structures prior to or during installation.
be responsible for unpacking, uncrating and installation at job site in accordance with specifications herein.
ensure all work is installed straight, level, plumb and in workmanlike manner.
be responsible for the accuracy of all field measurements.
ensure that all playground installers are certified and qualified to install play structures as per manufacturers specifications.
Certification shall be made readily available for inspection by Palm Beach County personnel at any and all location~
requiring installation.
be responsible for the appearance of all working personnel assigned to the project (clean and appropriately dressed at
all times).
hav~ an English-speaking supervisor/representative on the work site at all times, who shall be thoroughly knowledgeable
of all plans, specifications and other contract documents and have the authority to act in the successful bidder's behalf.
ensure that all playground installers provide and maintain a (4'-0") crowd control fence around the complete perimeter of
the project area in addition to supplying a minimum of (2) warning signs. Fencing and signage shall remain on site and
in operational cond!tion during installation and until such time that project has been completed and considered acceptable
to Palm Beach County Parks Department project manager or designated employee.
:;ompliance Issues:
t shall be the successful bidder's responsibility to insure all products ordered, shipped and/or installed conform, meet, or exceed,
311 current federal, state and local safety guidelines.
:l..dditionally, equipment/installation shall be in compliance with the following Palm Beach County Playground Equipment & Safety
3uidelines:
3eneral: Playground equipment shall meet the following general design requirements:
Equipment shall be new and of current manufacturer in production at the time of bid opening.
Equipment shall be free of points, sharp edges and protrusions that may cut or puncture. :
Equipment shall be free of other elements that may snag clothing or body parts.
Equipment shall be free of angles or openings that may entrap body parts.
Page 15
SPECIFICATIONS
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT, TERM CONTRACT
Equipment shall be free of pinch or crush points.
Equipment shall be free of splinters and not be subject to future splintering.
Equipment shall have slip resistant walking and climbing surfaces.
All equipment and component mounting fasteners to be completely tamper resistant "Hex-pin cap screws" requiring
installation/removal with special manufacturer furnished hex-pin Allen wrench or equivalent. Minimum fasteners to be
used in conjunction with the above shall be hex-pin flange nuts, Tee nuts, or nylon insert locknuts.
Equipment shall have components that drain freely and not collect standing water.
Equipment shall have steps and handholds of proper size, spacing and incline where necessary to assist climbing.
Equipment shall have all moving parts constructed of materials that minimize the potential for impact injuries.
Equipment shall have handrails, raised edges and other barriers where necessary to minimize the potential for falls.
Entire unit shall have vandal-proof connectors that cannot be loosened or unfastened without special tools.
Equipment shall permit easy access by adults for maintenance and emergencies.
Equipment shall provide more than one means of access and exit.
Equipment shall be designed to support the maximum possible load able to be imposed on the apparatus.
Equipment shall be designed to be permanently anchored in place.
Equipment shall be constructed of non-rusting and non-toxic materials.
Equipment shall be constructed of materials that will remain durable in an outdoor environment.
All assembly fasteners used in assembly of play structures are to include cap screws, bolts (all), flange nuts, tee nuts,
and washers SHALL BE STAINLESS STEEL ONLY.
All end caps/pipe caps shall be fastened in place permanently utilizing metal "drive rivets" or equivalent. Press fit
components are unacceptable.
Weight bearing components and accessories subject to tensile forces shall be fastened to post clamps with end cap
screws or full penetrating fasteners to ensure positive securement under severe use. Non-penetrating set screws are
UNACCEPTABLE.
Specific: Individual pieces of equipment shall meet specific design requirements, in addition to the general design, as indicated
in bid specifications.
Requirements not addressed in previously mentioned guidelines shall be in compliance with prevailing safety standards as set
'orth in "A Handbook for Public Playground Safety (Volumes I & II)" developed by the U.S. Consumer Product Safety Commission
3nd such safety standards indicated by the Florida Recreation and Parks Association. All state, fed~ral and local safety rules and
'egulations must be met. '
:f"'/rs of Operation: ;
>uccessful Bidder is advised that the delivery and/or installation of these units shall occur during normal County (ordering
jbjJartment) operational hours. ,
_iaison:
rhe successful bidder(s) shall have available a liaison to work with the Parks Supervisor/Project Manager or other ordering
lepartment representative (as applicable) to schedule deliveries and/or installations and to arrange for inspection(s) of finished
)rojects.
Page 16
BID RESPONSE
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
LOT 1_ PURCHASE AND DELIVERY ONL Y- PERCENTAGE DISCOUNT FROM BIDDER'S CURRENT CATALOG LIST PRICE
ITEM #1
PERCENTAGE DISCOUNT
PURCHASE AND DELIVERY ONLY
7/1
*BIDDER'S CATALOG NAME: ~E /}-rz '/1 CD
';;2
*Bidder's catalog shall include generic product(s) made for or by bidder and shall not include other manufacturer's product(s).
NOTE: Bidder should provide catalog with their bid.
PURCHASE AND DELIVERY .ONL Y - PERCENTAGE DISCOUNT FROM MANUFACTURER'S CURRENT LIST PRICE
ITEM#
2.
3.
NAME OF MANUFACTURER
LANDSCAPE STRUCTURES, INC.
OUTDOOR ALUMINUM
PERCENTAGE DISCOUNT
PURCHASE AND DELIVERY ONLY
%
0/0
4. NEVCO SCOREBOARD
5. GAMETIME, INC.
6.
DUMOR, INC.
%
LOT 11- PURCHASE. DELIVERY & INSTALLATION - PERCENTAGE (PLUS + OR MINUS -) BASED ON BIDDER'S CURRENT
CATALOG LIST PRICE
ITEM #1
*BIDDER'S CATALOG NAME,;..--
PERCENTAGE
(PURCHASE, DELIVERY & INSTALLATION)
CIRCLE EITHER + OR - WITH PERCENTAGE
~j
%
*Bidder's catalog shall include product(s) made for or by bidder and shall not include other manufacturer's product(s).
. NOTE: Bidder should provide catalog with their bid.
PURCHASE. DELIVERY & INSTALLATION - PERCENTAGE (plus + or minus -) BASED ON MANUFACTURER'S CURRENT LIST
PRICE
ITEM#
NAME OF MANUFACTURER
PERCENTAGE
(PURCHASE, DELIVERY & INSTALLATION)
CIRCLE EITHER + OR - WITH PERCENTAGE
2. LANDSCAPE STRUCTURES, INC. ( + I - ) %
3. OUTDOOR ALUMINUM ( + I . ) %
4. NEVCO SCOREBOARD ( + I - ) %
5. GAMETIME, INC. ( + I - ) %
6. DUMOR ( + I - ) %
FIRM NAME:
~ Continued....
.A9:?7 '/7? /JL:.T t:;; /7 ;;.Q r./'/c'5:V, / V-~
"
Page 17
BID RESPONSE
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
PLEASE PROVIDE INFORMATION REQUESTED AND INITIAL WHERE INDICATED FOR THE FOLLOWING:
Manufacturer Certification (LOT II):
1. For each manufacturer offered, bidder has submitted with their bid response written evidence, from the manufacturer,
which states that the bidder or the bidder's sub-contracted installer is authorized and certified to install the specified
manufacturers playground equipment e .
YES, certifications included V // -
2. F.O.B. POINT - FREIGHT (LOT I AND LOT 11):
BIDDERS MUST OFFER F.O.B. DESTINATION FREIGHT CHARGES PREPAID AND ALLOWED OR F.O.B.
DESTINATION, FREIGHT CHARGES PREPAID AND ADDED. ANY OTHER "DELIVERY" OFFER WILL NOT BE
CONSIDERED. IT IS FURTHER UNDERSTOOD THAT TITLE TO ALL ITEMS ORDERED WILL REMAIN WITH THE
AW ARDEE UNTIL RECEIVED AND ACCEPTED BY PALM BEACH COUNTY. AWARDEE IS REQUIRED TO FILE ALL
CLAIMS FOR DAMAGES/SHORTAGES, ETC.
CT DELIVERY POINT WILL BE INDICATED ON THE PURCHASE ORDER OR TERM CONTRACT ORDER (DO).
PLEASE CHECK AND INITIAL ONE OF THE FOllOWING, AS APPROPRIATE
) F.O.B. DESTINATION, FREIGHT CHARGES PREPAID AND ALLOWED
(INITIAL)
M (OR)
(Y( (/'~F.O.B. DESTINATION, FREIGHT CHARGES PREPAID AND ADDED
(INITIAL)
3. INSTALLATION (lOT 11):
Bidder clearly understands that the percentages offered in Lot II require product and installation in accordance with
industry standards that minimally comply technically, mechanically and aesthetically to manufacturer's standards and all
specifications stated herein. Omission of any essential detail from these . tions does not relieve the supplter from
furnishing and installing;? rete and functional unit or system. N new cha es or compensation will be allowed.
I understand
Continued....
=JRM NAME:
Page 18
BID RESPONSE
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
4. CONDITIONED OFFERS:
Bidders are cautioned that any condition, qualification, provision, or comment in their bid, or in other correspondence
transmitted with their bid, which in any way modifies, takes exception to, or is inconsistent with the specifications,
requirements, or any of the terms, conditions, or provisions of this solicitation, is sufficient cause for the rejection of their
bid as non-responsive.
I understand
v
~
Is Qualification of Bidd~rs information inc;~ Term and Condition #~?
YES ~ INITIAL r..
L---""
* PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR BID)
By signature on this document, bidder acknowledges and agrees that its offer includes and accepts all terms, conditions,
and specifications of the County's bid solicitation as originally published, without exception, change or alteration of any
kind, except as may have been published by the County in official amendments prior to this date of submittal.
FIRM NAME: (Enter the entire legal name of the bidding entity)
DArE
~-r:;K' IrC-T ~nr7e c 7/~,-UJ //!..)C--.
PRINT NAME: H/K€2- ,/:'/"--d ~'/!.J
3/9jt:J&
PRINT TITLE: ~ 4 A- /1/ ,e- /?iLl
rf? 6. /3<1 'y ~ g- 2 ::>)L
CITY / STATE: /?;; /'+4 /a ~.e e // ne S
TELEPHONE# (o/sy 'l'z-S- ~2Tod
TOLL FREE # ( ?o.o) ~3:2" ~;;LS:3
ADDRESS:
rL ZIP CODE: ::l
E-MAIL: CtPn71-J5Lc7 e
FAX #: (9 '5SI
APPLICABLE
L1CENSE(S)
NUMBER #
TYPE:
FEDERAL 10 #
/ ~ ~ J -^ c'/j c.::) /'
b./ -- <J/ CJ <5.7 r "./'
Page 19
STATEMENT OF NO BID
BID #05-074/MP
PLAYGROUND AND PARK EQUIPMENT,
TERM CONTRACT
If you are not biddin~rvicelcommodity, please complete and return this form to: Palm Beach County Purchasing
Department, 50 South MilitaryT~uite 110, West Palm Beach, FL 33415-3199.
Failure to respond may result in deletio~ vendor's name from the qualified bidder's list for the County of Palm Beach.
~,
COMPANY NAME: ,
'~
'~
ADDRESS:
TELEPHONE:
.',
'\
\
\
\..
"
\
"
\.
\
\\
for
(Service/Commodity)
SIGNATURE:
DATE:
WE, the undersigned have declined to bid on your Bid No.
because of the following reason(s):
Specifications too "tight", i.e., geared toward brand or manufacturer
only (explain below)
Insufficient time to respond to the Invitation for Bid .
We do not offer this product or an equivalent
Our product schedule would not permit us to perform
\
\
\
~\.
Unable to meet specifications
Unable to meet bond requirements
\
,
"\
\
Specifications unclear (explain below)
\.
Other (specify below)
REMARKS:
:'.
:\
Page 20
Certification of Business Location
Bid #05-074/MP
In accordance with the Palm Beach County Local Preference Ordinance, a preference shall be given to those
bidders who have a permanent place of business in Palm Beach County ("County") and who hold a valid occupational
license issued by the County that authorizes the bidder to provide the goods or services to be purchased. To receive
a local preference, an interested bidder must have a permanent place of business in existence prior to the County's
issuance of an invitation forbid. A valid occupational license issued by the County Tax Collector shall be used to
verify that the bidder had a permanent place of business prior to the issuance of the invitation for bid. A Palm Beach
County Occupational license is required unless specifically exempted by law. In lieu of a Palm Beach County
occupational license, the bidder shall include the current occupational license issued to the bidder in the response.
The bidder must submit this Certification of Business Location along with the required occupational license at the time
of bid submission. This Certification of Business Location is the sole determinant of local preference eligibility. Errors
in the completion of this Certification or failure to submit this completed Certification shall cause the bidder to not
receive a local preference. Please note that the bid submitted by the bidder to the County must be from an address
located within Palm Beach County in order for local preference to apply.
Martin County
v' Broward County
Miami - Dade County
Local Business A local business has a permanent place of business in Palm Beach County
(Please indicate):
Headquarters located in Palm Beach County
Permanent office or other site located in Palm Beach County
from which a vendor will produce a substantial portion of the goods or
services to be purchased
**A post office box or location at a postal service center is not acceptable.
II. The attached copy of bidder's Palm Beach County Occupational License verifies bidder's permanent place
of business in Palm Beach County
THIS CERTIFICATION is submitted by
r7//c~ kr-04rJ ,as
(Name of Individual)
6n -rR ~7 C:::;;r; n.-E>C';?/c?,X.), /~ .,
(Firm Name of Bidder)
r! 4;0--; r J'-"~ ) xu t.
(Title/Position) / I
, of
IVho hereby certifies that the information stated above is true and correct, that the bidder has a permanent place of
)usiness in Palm Beach County, and that the attached Palm Beach County Occupational License is a true and correct
;opy of the original. Further, it is hereby acknowledged that any misrepresentation by the bidder on this Certification
s considered an unethical business tice and is grounds for sa tions against future: County business with the
)idder.
~. c...
'J D~
(Date)
Page 21
DRUG-FREE WORKPLACE CERTIFICATION
BID #05-074/MP
luENTICAL TIE BIDS/PROPOSALS - In accordance with Section 287.087, F.S., a preference shall be given to vendors
submitting with their bids/proposals the following certification that they have implemented a drug-free workplace
program which meets the requirements of Section 287.087; provided, however, that any preference given pursuant to
Section 287.087, shall be made in conformity with the requirements pursuant to the Palm Beach County Code, Chapter
2, Article III, Sections 2-80.21 thru 2-80.34. In the event tie bids are received from vendors who have not submitted with
their bids/proposals a completed Drug-Free Workplace Certification form, the award will be made in accordance with
Palm Beach County's purchasing procedures pertaining to tie bids.
This Drug-Free Workplace Certification form must be executed and returned with the attached bid/proposal, and received
on or before time of bid opening to be considered. The failure to execute and/or return this certification shall not cause
any bid/proposal to be deemed non-responsive.
Whenever two (2) or more bids/proposals which are equal with respect to price, quality, and service are received by Palm
Beach County for the proCUliement of commodities or contractual services, a bid/proposal received from a business that
certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order
to have a drug-free workplace program, a business shall:
(1) Publish a statement notifyin9 employees that the unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken
against employees for violations of such prohibition.
(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-
free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the
penalties that may be imposed upon employees for drug abuse violations.
Give each employee engaged in providing the commodities or contractual services that are under bid a copy of
the statement specified in number (1).
(4) In the statement specified in number (1), notify the employees that, as a condition of working on the commodities
or contractual services that are under bid, the employee will abide by the terms of the statement and will notify
the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, Florida
Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by any employee who is so convicted.
(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation Section 287.087,
Florida Statutes.
THIS CERTIFICATION is submitted by
I/1)K~. /~ft:1I1J
(Individual's Name)
of /'ff;1 rJ -r;e~r 4r nf!-<~ /;/(V.J I /VG..
(Name of CompanyNendor) ./
the
who does hereby certify that said CompanyNendor has implemented a drug-free workpla~e program which meets the
requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above.
Signature
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Page 23
SCHEDULE 2
LETTER OF INTENT TO PERFORM AS AN SBE OR M/WBE SUBCONTRACTOR
NO.
BID NAME:
TO:
(Name of Prime Bidder)
The undersigned is certified by Palm Beach County as a(n) - (check one or more, as applicable):
Small Business Enterprise _
Minority Business Enterprise _
Black _ Hispanic _ Women _ Caucasian _ Other (Please Specify)
Date of Palm Beach County Certification:
The undersigned is prepared to perform the following described work in connection with the above project
(Specifv in detail. particular work items or parts thereof to be performed):
Line
Item No.
Item Description
QtylUnits
Unit Price
Total Price
at the following price $
(Subcontractor's quote)
and shall enter into a formal agreement for work with you conditioned upon your execution of a contract with Palm Beach County.
If undersigned intends to sub-subcontract any portion of this subcontract to a non-certified SSE subcontractor, the amount of any
such subcontract must be stated: $
The undersigned subcontractor understands that the provision of this form to prime bidder does not prevent subcontractor from
:>roviding quotations to other bidders
(Print name of SBE-M/WBE Subcontractor)
By:
(Signature)
(Print name/title Qf person executing on behalf
of. SBE-M/WBE Subcontractor)
!
Date:
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Page 25
SCHEDULE 4
SBE-M/WBE PAYMENT CERTIFICATION
~ is to certify that
SBE or MIWBE Subcontractor
received
(Monthly) or (Final) payment of $
on
from
(Prime Contractor)
for labor and/or materials used on BID NO.
BID NAME:
BID#:
PRIME CONTRACTOR:
SBE OR MIWBE SUBCONTRACTOR:
(Company Name)
BY:
(Signature of Prime Contractor)
BY:
(Signature of Subcontractor)
(Print Name & Title of Person Exec8ting on behalf
of Contractor)
(Print Name & Title of Person Executing on behalf of
Subcontractor)
STATE OF FLORIDA
COUNTY OF
~
11 to and subscribed before me this
day of
,20
by
Notary Public, State of Florida
:Jersonally Known
:Jroduced Identification
Print, Type or Stamp Commissioned Name of Notary ,
OR
Type of Identification Produced
)TATE OF FLORIDA
:;OUNTY OF
>worn to and subscribed before me this
day of
,20_
IY:
Notary Public, State of Florida
Print, Type or Stamp Commissioned Name of Notary
'ersonally Known
r~ J. 'ced Identification
OR
Type of Identification Produced
uc: To be submitted with Pay Request, immediately following any payment to the SBE-MIWBE from the Prime Contractor.
12-03-' 05 2~~ [,1 FRl')~1 Pl" 1, C;
_. ,,'I - a'ymar;er _ en! i Ges
5612660548
T-390 ?004/311 F-529
Form L
May 17, 2Q05
Mr. Brill Maxwell
Playmaker Services, Inc.
1855.2 Dr, Al1dre's Way
Oelray 8eact1, FL.. 33445
Dear Mr. Maxwell:
RE: TERM CONTRACT II: 05074
ThiS is to inform you that Palm Beach county 80ard of County Commissioners is
entering into a Term Contract with your company for PLAYGROUND AND PARK
EQUIPMENT based on the following:
~ID tf05.0741MP
AWARDED ITEMS AS FOLLOWS:
lOT #1- ITEM #1 :
LOT #2 - ITEM #1:
Playland
Play-Mart
UltraPlay Systems
Childforms
Paris
Playland
PlayMart
UltraPlay Systems
C,hildforms
Paris
The term of this contract is 05/23/05 through 11122/06. T he estimated dollar value for
all awarded vendors is $950.000.00.
The obligations of Palm Beach County uneS.r this contract are subject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
the Board of County Commissioners.
Palm Beach County Departments will issue indfvidual hard copy orders against this
contract as your authorization to deliver All invoices must reference OJ unique
doeument number (e.g. CPO/DO 680 X'1'03030500000000001111 or CPO/DO 680
XY03030S"1111). Failure to provide an order number with each invoice will result in a
delay in processing payment.
If yOU have any questions. please contact Colleen C<'Irdillo at (561) 616-6839,
Sincerely.
d)'~WWJLWltor
Kathleen M Scarlett
Director
c; Tom Landy, Parks & Recreation
File
12-03-" 05 2.3 4~~
FHClt'1-P lavmaJ~er
r .
.::>erVlces
561266~548
T-39@ P095/011 F-529
Form I.SSE
BiD RE.CAP SHEET
BID t#; OS..o74/MP
BUYER: COLLEEN CARDILLO
TITLE: PLAYGROUND & PARK EQUIPMENT. TERM CONTRACT
I
ACTION
INITIALS
ACTION
BID P05TE:D IN PURCHASING
POSTING REMOVEO
COpy TO OSSA. BI.JYER &
DEPT.
DATE
INITlAl~
BID OPENED
4 4 ~S ...M.J
POST1NG APPROVED
COpy TO BUYER ASSISTANT
F'OR POSTING ON INTERNET
KEY(S) FOR RECOMMENDATION: (PLEASE NOTE YOUR RECOMMENDATION BELOW)
(1) RECOMMENoeD AWA.RD . LOWEST RESPONSIVE AND IU;SPONSlEtlf 8100l!R MEETING SPECIFICATIONS
(2) NO AWARD, RESPONSrVl; AND RESPONSIBLE, aUT 1(01 BEST DI$COlJNT MeETING SPECIFlCUfONS
(3) NO AWARO. NOT ReSPO~SfVE AND/OR RESPONSIBLE TO 810
(4) NOT EVALUATED
PREFERENCE CODES:
'lP" ~ lOCAL PREFERE~CE IS'M
"SBE" "SBE RANl':tNG (10%)
'.NO U'"'' MARTI,.., CO . !~O "LP" APPLIED
LOT #1 . PURCHASE AND DELIVERY ONLY
ITEM #1 p.:,:b ~I:l~ ~d~)~1 .~nd
i - 1
LIST BIODEi<S ALONG WITH PERCENTAGE IF PREFERENCE I AWARD J
!
MANUFACTURER(S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFERED OFFEIiED ANDIOR "S8!:" "KEY" ONL V
(SEE ABOVE)
~.wARTZ ASSOCIATES. INC. t
Recreation Creations. 5"/. ( 1 )
SafePlaySystems 5'/. ( , ) -~
Kay Park Recreations S'I, ( 1 )
~ ,
PLA'(~ORE RECREATIONAL PROOUCT~ & I
i
SERViceS i
Playworld Systems 1 0'/. ( 1 ) i
- I
PLAYSPACE SERViCeS. INC.
Bel Burke 10'1. ( 1 ) I
i
PLAY IT SAFE ENTERPRISES, INC. -1
SpO~$ Play Sys terns 4'/, LP ( 2 )
Playground Turf 1"1. ( 1 )
-
BLISS PRODUCTS & SERVICES. INC.
Little Tikes Playground by Playpower 4'/. ( 1 I
Icon Shatters 3'/, ( 1 I I
Jayhawk Plastics 4'/, ( 1 I
Ultraplay Systems 5'/, ( 2 )
Waterworks 2'/, 4 1 ) I
American Romp 3% ( 1 ) J
SofSurfaces. Inc. 3-;. ( 1 )
Shade America 5"/. ( 1 )
Child Safe Safety Surface 1'4 ( 1 )
Fibar 2';' ( 1 )
:Posi'~f\~~r\od '11~loS - q llq 05
12-03-' 05 23 42 FRC~vl-Pla,yrna!~er Services
BID #QS.Q74/MP
LOT '1 . PURCHASE AND DELIVERY ONLY
ITEM #1 (Cont'd.)
LIST BIDDERS ALONG WITH
MANUFACTURER(S}
OFFERED
PLAYMAKE~SERV(CES. LLC::::=~. . ( WTT
Playland .~~ V~ tiv1 ;
PlayMart \., , I
UltraPlay Systems
Childforms '~-'
Paris C
MIRACLE RECREATION EQUiPMENT dJ
Miracle Recreation Equipment
AMERICAN PARK_&. PLAY. INC,
Park structures
Cascades Site Furnishing
Shade Sy&tem!io
Berliner/Goric Playground
Conlastic/Gorie Playground
CONTRACT CONNECTION. INC.
wOW PlaYQfoul1ds
Wabash Valley
Patt.rson-William~
poligon/Par8So1
Custom Design Precast
VIctor Stanley
GT Grandstands
Sof'Fal1 surf.acing
wow Shade Structures
Xtremo Skat. Ramp
waterPlay W*ler Park Equipment
Athletlca/Border Patrol
~QUTHERN PARK & PLAY SYSTEMS, INC
Pilot Rock (RJ Thomas Mfg.)
Interlock Concrete Products
The Plastic lumber Co,
Clean City Squaras & Fusion Coating
UltraPlay Sy&tem$
UntraCoat Site Amenities
Sports Play
81aon Team Sports
Sugar h5'atld Park & Playground
Playland International
Praml.r Poly Steel
SII Childwork$ (Commercial Swing Parts)
SI1 Chlldworks (Plastic & Play Componenb)
SII Superior Stude
Chlldforms
Garlcks Kidskarpet
Jaypro sports Equipment
5S12660548
PERCENTAGE
DISCOUNT
OFFERED
12.;'
12"/"
10./..
10.1.
100;. -t-
20%
25%
20./.
10"/.
5./"
5%
12"/.
5"/0
5"/"
S"/.
SO!.
5"/.
5'!..
S"!.
5'1..
5%
5"/..
5";.
50;'
7"/.
5"/.
5"/.
5"1.
5"1.
5"1.
5"1.
sat.
50/.
5"1.
5"/.
5"/.
5"1.
50/.
5*1.
SOl.
T-390 ?006/011 F-529
IF PREFERENCE
NOTE: "lP"
AND/OR "SBE"
AWARD
RECOMMENDATION
"KEY" ONLY
{SEE ABOVE)
\
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1 1 I
1 I I
1 I i
1 ) I
1 ) !
1 ) I
1 ) \
1 )
1 ~
1 )
( 1 )
( 3" )
1
1
1
( 1
( 1
( 1 )
( 1 )
( 1 )
( 1 )
( 1 )
( 2 )
( 1 )
( 1 )
( 1 )
( 2 )
( 1 )
( 1 )
( 1 )
( 3" )
( 2 )
( 3" )
( 1 )
J
I
I
1
I
\
I
i2-CC-'(1~j n.'E: FHOt'j-Pla'Ioaker Ser\"ices
5612660548
T-390 P0G7/011 F-529
BID nfJ5.0741MP
LOT'1 PURCHASE AND DELIVERY CNi. Y
ITEM #1 (Coned.)
r-.--....-~,;~--;IDDER~ AL;-~G v:,~--;.;---------r i'~~CENTAG~ IF PREFEROOI-- AWARD
: MANUFACTURERIS) I DISCOUNT NOTE' "~P:''"''''L I ~RECOMMENOAT10N
I OFFEReD 'QFFE~ED ANDIOR "seE" "KEY" ONLY
i':DUI~E;; ~R-;~.el.i'Y SYS~.;MS~INc=-(';a""d;-1 I --I (SEE ABOVE!
.w American AthllJtic (Basketl:alf) 5% I ( 1 )
AAI Arnenc:an Athletic (Volleyb*l') 5~J. I ( 1 )
. AAI American Athletic (8aseball) 5~/. ( 1 }
,; AAI American Athletic (Gymnutics) 5"';. I ( , )
AAI Amer~can Athlet~c (M.ats.Shapu & Padding) 5"'/. ( 1 I
I. AAJ An.UlfICA" AthletIc (Cne.rleadlng EqUip I 5% I { 1 )
SPllnter.naliona.' (Sh4'lda. Shelters} S% II ( 3' )
BPI hHernatiQrllll (Coif Products) 5% i 3' )
I Fibtllbuilt Umbrellas 5% ( 1 )
I National Recr<llation Systems 5-1. I 1 )
Americana BtJilding Products 5% i i )
Spl'rtsignfOutpost 5% ( 1 >
Vallvy View rndulj,tries 5% ( 1 )
Studfast Bridges 5~/~ 3' )
D}inacushion !'laymilt!> 5./. f 1 )
~._.~'?_"~~__f""tu,;n~__ 5'/, ____--_ ( 1 ) I.
~HADU.YSTE-'~S. i!i~ 1
Sh~d9 5Y$lf)fT\S:~~(;,_..___.______._.. ----- 03. '.:1.,/0. ---t-I.. ...--------r. _(I 33~..)) ~-l
I 5L:!::JL?1iQQ..L}C T ~.JJ!" C . on I
! B.Y.O. Pla"grQund
I RomoerLi!nd 3% i ( J-")
! Sports Play Equipment 5.1 ~~ I 1 ( 3.....)
Plal0"$ig~~___. )'1. .~ __.__ __ (3--) __J
ITF:M 112. . LANDSCAPE STRUCTURES
I-.-...--.-~IST-;DOER;;.LON~-~~H--n PERCENT~G;~;ERENCE-r AWARD 1
MANUFACTURER(S) DISCOUNT ,-- NOTE: "LP" ! RECOMMENDATION
. OFFERED aFFER~D I AND/OR "SSE"; "KEY" OHl Y ;
i i (SH! ABOVE) I
li~~;~~~E ~IR~~!~RES; I;C.~==--=_______ 4';' -t-- _~.___.--r__. (1) ~J
ITEM #3 . OUroOOR A.LUMINUM
~--------J-~-I~~'~'O~~RS AI.ONG WITH r;;;~;NTAGE
MANlJF,4CTURER(S) DISCOUNT
________~_ Of'r.~FtE~-___ I_~ERED
OUTDOOR ALUMINUM ~
!:~? D?M:NI~~~~.!ION PR?~~~TS. ~~ I 5-/.
AWARD l
RECOMMENDATIO~
"KEY" ONLY
(SEE ABOVE) l
1 } i
.--'
IF PREFERENCE
NOTE: "LP"
;~OIOR "SBE"
---~~
12-~13-' 05 23. 43 FRCtl-Pla~lma~;er Services
5''i1266J:,48
T-390 P008!Jl1 ?-~2q
810 .roS~T.4/MP
LOT #1 . PURCHASE .AND DELIVERY ONLY
ITEM #4. NEVCO SCOREBOARD
~;--!I
RECOMMENDATION
"KEY" ONLY
(SEE ABOVE) I
( 1 ) I
~J
LIST BIODERS ALONG WITH
MANUFACTURER(S)
OFFERED
PERCENTAGE
DISCOUNT
OFFERED
IF PREFERENCE
NOTE: "LP"
ANDIOR "SeE"
5'1.
NEVCO SCOREBOARD COMPANY
ITEM #5. GAMETIME
PERCENTAGE 11F PREFERENCE
DISCOUNT NOTE: "LP"
OFFERED AND/OR "SBE"
LIST BIDDERS ALONG WITH
MANUFACTURER(S)
OFFERED
GAMETIME
c/o DOMINICA RECREATION PRODUCTS, INC.
5%
ITEM #6 . DUM OR, INC.
I
LIST BIDDERS ALONG WITH
MANUFACTURER(S)
OFFERED
PERCENTAGE I IF PREFERENCE
DISCOUNT · NOTE: "LP"
OFFERED A.NDJOR "SBE"
REP SERVICES, INC
5-1,
--.~--
LOT #2 . PURCHASE, DELIVERY & INSTALLATION
ITEM #1
-.::1
AWAAD
RECOMMENDATION
"KEY" ONLY
(5~E ABOVE)
., )
AWAAD
RECOMMENDATION
"KEY" ONLY
(SEE ABOVE)
( 1 )
----~_..-.-
I ~ ---~
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE A.WAAO
MANUFACTURER(S} OFFERED NOTE: "LP" RECOMMENDATION
OFFERED ( ... OR . I AND/OR uSB~" "KEY" ONLY
(SEE ABOVE)
-. ----
SWARTl ASSOCIATE~, INC-
Reertat/on Cr.atlons +20./. ( 1 )
Sa'.PlaySvstems ... 20./. ( 1 )
Kay Park R.creatlons +25'/. ( 1 )
- - I
P,=&YM.9RE REC~EATIONAL PRQDUCTS " I
I
SERVICI!$ I
PI.yworld Systems +20'/- ( 1 ) I
-
PLAXSPACE SERViceS. INC.
I
BCI Burke t-17% ( 1 ) I
--'
12-03-'05 23 43 FROM-Playmaker Services
5612660548
T-390 P009/011 F-529
BID If#OS-oY4/MP
LOT #2. PURCHASE, DELIVERY & INSTALLATION
ITEM #1 (Cont'd.)
LIST BIDDERS AlONG WITH PERCENTAGE IF PREFERENCE AWARD
MANUFACTURER{S} OFFERED NOTE: "Lpn RECOMMENDATION
OFFERED ( + OR . ) ANDIOR "SSE" "KeY" ONL. y
(SEE ABOVE)
PLAY IT SAFE ENTERPRISES, INC.
Sports Play Systems +20% LP ( 2 )
Playground Turf +45% ( 1 )
BLISS PRODUCTS & SERVICES. INC.
Little Tikos Playground by Playpower +25.1, ( , )
Icon $1'1.lter5 +70% ( 1 )
Jayhawk Plastics +30./, e 1 )
Ultraplay Systems +22'1. ( 2 )
AmEirican Ramp +20'1. ( 1 ) I
SofSurfaco$, Inc. H 9"1. ( 1 )
Child Safe Safety Surface + 0'1. C 1 )
Fibar +46"1, ( 1 )
Pl.AYM~ER $~8Y'C~S.llC ~.~ ..J
Playland () f~14' , +18'1. LP ( , l
PI~yMoart ) ~. ;1;' t~ +18'1. ( 1 )
UltraPlay Syste rn 5 f ~~: ;~,j} +20% ( 1 )
Childforms +2~ ( t )
~}-~ C
Paris .', (c. ., f2p!lt => ( t 1
, ..
MI~CLE RECREATION EQUIPMENT CO.
Miracle Recreation Equipment + SOl. ( 1 )
AMERICAN PARK & PLAY.II-lC.
Park Structure:s +10"1. ( 1 I
Cascades Site Furnishing +15% ( 1 )
Shade Systoms -4-35~, ( 1 )
Berllner/Gorlc Playground +25'1. ( 1 i
ConlastlcJGorlc Playground +25% ( 1 )
CONTRACT CONNECTlON...INC.
WOW Playgrounds +30% ( 1 )
Wabash Valley +30'1. ( 1 i
Patterson-Williams -4-30't. ( 1 j
PolIgon/Para$oJ +30V. ( 1 )
CU$tom DesIgn ~recast +30'1. ( 1 )
Victor Stanley +30% ( 1 )
GT Grandslands +30% ( 1 )
Sot'Fall Surfacing +30V. ( 1 )
WOW Shade Structures +30'1. ( 1 i
Xtreme Skate Ramp +30'10 ( 1 )
WaterPlay Water Park Equipment +30'1, ( 1 )
Athletlea/Border Patrol +30*4 ( 30 )
._1 ?-r>3-' ns 2"...4': FDr.oIvj P
~ ~ v 0.~ nUL - laymaker Services
55126605~8
T-390 ?010/Jl' ~_~~o
BID #05-074/MP
LOT _2 _ PU~CHASc, DELIVERY & INST ALLATION
ITEM #1 (Cont'd.)
~ l~--~~-- --i
I PERCENTAGE IF PREFERENCE AWw:tO :
OFFERED NOtE: "LP" RECOMMENDATION .1
l .. OR . ) ANO/OR "SBE" "KEY" aNl '(
_ I (SEE A8~\'E!..-.-..
,
+200./. ( 3''') I
~--- '---..-.
!
LIST BIDDERS ALONG WITH
MANUFACTLIRER(S)
OFFERED
SHADE SYSTEMS, INC.
Shade System$. Inc.
B.Y.C. PR.ODUCTS, INC.
B.V.D. Playground
Romperland
SportsPlay Equipment
PlayOesigns
...27% _L
+27.!.
+270.10
'27'~ __~--
( 3......)
t 3.......)
t 3-)
( 3.-0)
ITEM #2 . LANDSCAPE STRUCTURES
.-
LIST BIDDERS ALONG WITH PERCENTAGE IF PREFERENCE
MANUF ACTURER(S) DISCOUNT NOTE: "LP" RE
OFFERED OFFERED ANDIOR "S6c"
i---. - -.. .-
LANDSCAP~ STRUqTURES. INC +27.6-/8
- _.
I.EAOE),; CORP. .53%
~. -
I
AWARD \
COMMENDATION \
"KEY" ONL'( i
(SEE ABOVE) --J
(1 ) .~-J
( 2 )
i
I
~_..J
ITEM #3. OUTDOOR ALUMiNUM
~ERCENTAGE \IFPREFER~NCE AWAR~=l
DISCOUNT NOTE' "lP" RECOM"ENDATlON
OFFERED . \ AN 0/0. R'~~E" "KEY" ONLY
~~ (SEE ABOVE} .~
-t ~O.I. . +45./.. I ( 3.....) I
+"'4~-=i-- ( ,- I 1
LIST BIDDERS ALONG WITH
MANUFACTURER(S)
OFFERED
OUTDOOR ALUMINUM
c/o DOMINICA RECREAtION PRODUCTS, INC
LEADEX CORP.
ITEM fI..4. NEVCO SCOREBOARD
LEAOEX CORP.
+61%
IFPREFERE~ \----- AWARD
NOTE: '~LP" RECOMMENOATIOt-.l
ANDIOR "SSE" "KEY" ONL Y
(SEE ABOVe)
- ~...-----...
( 3- )
LIST BIDDERS AI.ONG WITH
MANUFACTURE.R(S)
OFFERED
PERCENTAGE
DISCOUNT
OFfERED
12-@3-' 05 23 44 FRll1-Plavrnal-;er Services
5612660548
T-390 ?011!011 F-529
BID #OS..o74/MP
LOT #2 _ PURCHASE, DELIVERY & INSTALLATION
ITEM #5. GAME1IME
LIST BIDDERS AlONG WITH PERCENTA.GE If PREFERENCE AWARD
MANUFACiURER{S) DISCOUNT NOTE: "LP" RECOMMENDATION
OFFl:REO OFFERED ANDIOR "SSE' "KEY" ONL. Y
(SEE ABOVE)
-
GAMETIME
c/o DOMINICA. RECREATION PRODUCTS, lNC. 1-25'/. ( 1 )
- .....
lEADEX CORP. +56% ( i ) I
.J
ITEM #6 - DUMOR, INC-
1 AWARD I
lECOMMEND~T'ON
"KEY" ONL V
(SEe ABOVE)
I ( 1 )
t (3" )
LIST BIDDERS ALONG WliH PERCENTAGE IF PREFERENCE
MANUF~CTURER(S) DISCOUNT NOTE: "lP"
OFFERED OFFERED ANDlOR "SSE"
REP SERVICES, INC, +24'/,
lEADEX CORP- +55'/,
-
NON-RESPONSIVE KEY:
(3" ). NON.RESPONSIVE TO SPECIFICATIONS, CATALOG SECTION. DID NOT SUBMIT MANUFACTURER(S)
CURRENT PRICE lIST(S)
( 3" ) _ NON.RESPONSIVE TO TERM & CONDITION #7.6.. QUALIFICATION OF BIDDERS. DID NOT SUBMIT
AUTHORIZATION lE1TER(S} FROM MANUFACTURER(S)
( 3~") . NON-RESPONSIVE TO TERM & CONDITION '3.f. . CONDITIONED OFFER
( 3....). NON-RESPONSIVE TO TERM & CONDITION #o3.a. - SUBMISSION OF RESPONSES (Submitted offer on
own modified form}
...~.>'.."'V~..'.'
r\
~ '
..' -..(
VI.-CONSENT AGENDA
ITEM 8.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 6, 2005 November 14,2005 (Noon.) D February 7, 2006 January 17, 2006 (Noon)
D December 20, 2005 December 5,2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21, 2006 (Noon)
[8J January 17,2006 January 3, 2006 (Noon) D March 21,2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF [8J Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business ' j
.,; _.~~
D D '~. .
Announcement Presentation -.,
p -~ ~._J
D City Manager's Report Z '-.. -q
...-'
W -::-_.-,; -~~~~
RECOMMENDATION: A motion to piggy-back RFP# 04-14R of Tamarac, Florida, for Medical Billing Services with::': :::
Advanced Data Processing, Inc. (ADPI) of Miami, Florida. This service receives a percentage of account collectioii$~(7%);'-
no immediate expenditures are anticipated at this time. ;,; ~ .__
.. ""71aJ
EXPLANATION: As insurance billing practices become more complex and government regulated, along with inc~sed':S ~
billings proportional to the rapid growth of the City, the Fire Department has reached a point in time where our ALS tranSP~
billing program requires professional technical and workforce assistance. Improved customer service, increased compliance
with current billing regulations, and a sizable increase in our collection revenues are but a few of the anticipated benefits of
teaming with the largest EMS billing and collection agency in the State of Florida.
PROGRAM IMP ACT: ADP, inc. will provide billing services that will increase both the efficiency and effectiveness of our
current ambulance transport insurance billing program. Estimations of increased revenue range from $150,000 to $200,000
per year. This revenue increase is also enhanced by the reduction of current postage, training, software maintenance, and
insurance form expenses estimated at approximately $15,000 per year. Technical expertise such as determining fee structures
to maximize insurance benefit payments and compliance with federal and state billing regulations are additional benefits of
seeking outside professionals. Enhanced customer service is also expected through ADPI's customer service hotline.
FISCAL IMP ACT: Based on the 7% of collection fee charged by ADPI, yearly expenditures of approximately $65,000 are
anticipated. A review of our current billing practices and historic collections by ADPI has provided an estimate of revenue
increases on the order of$150,000 to $200,000 per year.
Procurement Services
the loss of projected revenues.
ALTERNATIVES: Continue with our current in-house billing program thereby
~~or
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
C: Jim Ness - Deputy Fire Chief
File
1
2 RESOLUTION NO. R- 06
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 APPROVING THE "PIGGY -BACK" OF A CITY OF
7 TAMARAC, FLORIDA RFP# 04-14R FOR MEDICAL
8 BILLING SERVICES WITH ADVANCED DATA
9 PROCESSING, INC. OF MIAMI, FLORIDA IN THE
10 AMOUNT OF SEVEN PERCENT (7%) OF THE
11 ACCOUNT COLLECTIONS AND AUTHORIZING
12 THE CITY MANAGER TO EXECUTE THE SERVICE
13 CONTRACTOR AGREEMENT; AND PROVIDING
14 AN EFFECTIVE DATE.
15
16 WHEREAS, the Fire Department has reached a point in time where its ALS
17 transport billing program requires professional technical and workforce assistance; and
18 WHEREAS, ADP, Inc., will provide billing services that will increase both
19 efficiency and effectiveness of our current ambulance transport insurance billing program;
20 and
21 WHEREAS, upon recommendation of staff, it is the City Commission's desire to
22 piggy-back RFP#04-14R of the City of Tamarac, Florida and enter into a Service
23 Contractor Agreement between the City of Boynton Beach and Advanced Data
24 Processing, Incorporated to provide administration, processing and collection of the costs
25 of transporting EMS patients on behalf of the City of Boynton Beach Fire Rescue
26 Department.
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
28 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
29
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed
30 as being true and correct and are hereby made a specific part of this Resolution upon
S:\CA\RESO\Agreements\Bid Awards\Piggy-Back Tamarac - ADP.doc
1 adoption.
2 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
3 approves piggy-backing the RFP#04-l4R of the City of Tamarac, Florida for Medical
4 Billing Services with Advanced Data Processing, Inc., of Miami, Florida in the amount of
5 seven percent (7%) of the account collections and authorizes the City Manager to execute
6 the Service Contractor Agreement with Advanced Data Processing, Inc, a copy of which is
7 attached hereto as Exhibit "A".
8
Section 3.
That this Resolution shall become effective immediately.
9 PASSED AND ADOPTED this
day of January, 2006.
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 ATTEST:
29
30
31 City Clerk
32
33 (Corporate Seal)
34
35
36
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \RESO\Agreements\Bid Awards\Piggy-Back Tamarac - ADP.doc
Department Memorandum 05-046
To:
ChiefWm. Bingham
Date:
Deputy Chief J. Ness~
December 20, 2005 '--8--
From:
Re:
Advanced Data Processing Inc. - EMS Billing
We are in process of securing the services of AD PI to assist with our in house ALS
transport fee for service billing operation. This fee for service program was begun in 1992
and originally utilized an EMS insurance billing agency. It was soon determined that an in
house billing program would be more cost effective and productive, to that end a EMS
Billing Specialist position was added to the staff and a billing software product purchased.
While this in house system of fee collection has been successful, the rapid expansion of the
number of transports billed and the complexity of the insurance environment has prompted
us to research methods to improve our collection rates and customer service.
After much due diligence in investigating other fire EMS billing practices and available
support services for this type of product, it was determined that we proceed with selecting
Advanced Data Processing, Inc. as our support consultant for our billing operations. This
due diligence involved interviews with a number of fire agencies utilizing several different
billing vendors. Research also involved interviews with two competitors who provided
product presentations to our selection committee.
Based on our research it was determined to select the ADPI services. A piggyback
purchase order was utilized from the City of Tamarac. Since this service receives a
percentage of what is collected (7%), there is no immediate out of pocket expense to the
city. However, approximately $16,000 was budgeted and approved this past year for new
billing software, any incidental costs associated with setting this new system up will be
taken from those funds.
~4:==-
City of T amarac
Purchasing & Contracts Division
4. SCOPE OF WORK
4.1. The apparent silence of the requirements as to any detail, or the apparent
omission of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practice is to prevail, and that only
material and workmanship of the finest quality is to be used. All interpretations
of the specifications shall be made on the basis of this statement.
4.2. For the purpose of evaluation, the Offeror must indicate any variance or
exceptions to the stated requirements, no matter how slight. Deviations should
be explained in detail. Absence of variations and/or corrections will be
interpreted to mean that the Offeror meets all the requirements in every respect.
5. INTERPRETATIONS AND ADDENDA
If the Offeror is in doubt as to the meaning of any of the Proposal Documents, believes
that the General Conditions, Special Conditions and/or Technical Specifications contain
errors, contradictions or obvious omissions, or has any questions concerning the
information contained in the RFP documents, the Offeror shall submit a written request
to the Purchasing Office for interpretation or clarification. Such request must reference
RFP name and number, and should be received by the Purchasing Office at least ten
(10) calendar days prior to the Proposal opening date. Questions received less than
ten (10) calendar days prior to the Proposal opening may not be answered.
Interpretations or clarifications in response to such questions will be issued in the form
of a written addendum transmitted via either fax or email to all parties recorded by the
Purchasing Office as having received the Proposal Documents. The issuance of a
written addendum shall be the only official method whereby such an interpretation or
clarification will be made.
6. COSTS AND COMPENSATION
6.1. Costs and compensation shall be shown in both unit prices and extensions
whenever applicable. In the event of discrepancies existing between unit prices
and extensions or totals, the unit prices shall govern.
6.2. All costs and compensation shall remain firm and fixed for acceptance for 60
calendar days after the day of the Proposal opening.
6.3. The price proposal shall include all franchise fees, royalties, license fees, etc.,
as well as all costs for transportation or delivery as applicable within the scope
of the solicitation.
7. NON-COLLUSIVE AFFIDAVIT
Each Offeror shall complete the Non-Collusive Affidavit form and shall submit the form
with their Proposal. City considers the failure of the Offeror to submit this document to
be a major irregularity, and may be cause for rejection of the Proposal.
8. PUBLIC ENTITY CRIMES
In accordance with Florida Statutes &287.133 (2}(a ): A person or affiliate who has
been placed on the convicted vendor list following a conviction for public entity crime
may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or
4
City of T amamc
Purchasing & Contracts Division
repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount
provided in Florida Statutes S287 .017 for Category Two, for a period of 36 months
from the date of being placed on the convicted vendor list.
9. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112,
Florida Statutes. Offerors must disclose with their Proposal the name of any officer,
director, partner, proprietor, associate or agent who is also an officer or employee of
City or any of its agencies. Further, all Offerors must disclose the name of any officer
or employee of City who owns, directly or indirectly, an interest of five percent (5%) or
more in the Offeror's firm or any of its branches or affiliate companies.
10. PERFORMANCE BONDS AND INSURANCE
Upon award of a contract, the Successful Offeror, as required within the scope of the
solicitation, may be required to submit performance bonds and/or payment bonds.
Offeror shall provide certificates of insurance in the manner, form and amount(s)
specified.
11. SUMMARY OF DOCUMENTS TO BE SUBMITTED WITH PROPOSALS
The following is a summary of documents to be submitted by each Offeror:
a. Proposal
b. Certification Form
c. Certified Resolution Form (or firm's own Corporate Resolution)
d. Offeror's Qualifications Statement Form
e. Vendor Drug Free Workplace Form
f. Non-Collusive Affidavit Form
g. Proof of applicable insurance
12. SUBMISSION OF PROPOSALS
12.1. Proposals must be typed or printed in ink. Use of erasable ink is not permitted.
All corrections to prices made by the Offeror must be initialed.
12.2. Proposals must contain a manual signature of a corporate officer or designee
with the proven authority to bind the firm in matters of this nature. The address
and telephone numberfor any communications regarding the Proposal must be
included.
12.3. Proposals shall contain an acknowledgment of receipt of all addenda.
12.4. Proposals by corporations must be executed in the corporation's legal name by
the President or other corporate officer, accompanied by evidence of authority
to sign. Evidence of authority shall be provided on the enclosed Certified
Resolution form, or by the company's own Corporate Resolution.
City of T amarac Purchasing & Contracts Dh1sion
12.5. Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature.
12.6. Proposals shall be submitted to the Purchasing Office on or before the time
indicated in the Request for Proposals. Proposals shall be submitted in a sealed
envelope (faxed proposals will not be accepted under any circumstances). The
envelope should be clearly marked on the exterior with the applicable
solicitation name and number. The envelope should state the name and
address of the Offeror and should be include all documents as specified in the
Request for Proposals. Purchasing and Contracts Division staff is not
responsible for the premature opening of a Proposal that is not properly
addressed and identified.
12.7. In accordance with Florida Statutes, Chapter9119.07(1)(a) and except as may
be provided by other applicable state and federal law, the Request for
Proposals and the responses thereto are in the public domain. However,
Proposers are requested to specifically identify in the submitted Proposal any
financial information considered confidential and/or proprietary which may be
considered exempt under Florida Statute 9119.07(t).
12.8. All Proposals received from Offerors in response to the Request for Proposals
will become the property of City and will not be returned. In the event of
Contract award, all documentation produced as part of the Contract shall
become the exclusive property of City.
12.9. The Proposer preparing a submittal in response to this RFP shall bear all
expenses associated with its preparation. The Proposer shall prepare a
submittal with the understanding that no claim for reimbursement shall be
submitted to the City for the expense of proposal preparation and/or
presentation.
13. MODIFICATION AND WITHDRAWAL OF PROPOSALS
13.1. Proposals may be modified or withdrawn by a duly executed document signed
by a corporate officer or other employee with designated signature authority.
Evidence of such authority must accompany the request for withdrawal or
modification. The request must be delivered to the Purchasing Office at any
time prior to the deadline for submitting Proposals. Withdrawal of a Proposal
will not prejudice the rights of an Offeror to submit a new Proposal prior to the
Proposal opening date and time. No Proposal may be withdrawn or modified
after the date of proposal opening has passed.
13.2. If, within twenty-four (24) hours after Proposals are opened, any Offeror files a
duly signed, written notice with the Purchasing Office, and within five (5)
calendar days thereafter demonstrates to the reasonable satisfaction of City, by
clear and convincing evidence, that there was a material and substantial
mistake in the preparation of its Proposal, or that the mistake is clearly evident
on the face of the Proposal, but the intended correct Proposal is not similarly
evident, Offeror may withdraw its Proposal and any bid security will be returned.
Thereafter, the Offeror will be disqualified from further bidding on the subject
Contract.
6
City of T amarac
f~
_"_'~"'____'_'''_~'..'__ \,A
Purchasing & Contracts Division
14. REJECTION OF PROPOSALS
14.1. To the extent permitted by applicable state and federal laws and regulations,
City reserves the right to reject any and all Proposals, to waive any and all
informalities not involving price, time or changes in the work with the Successful
Offeror, and to disregard all nonconforming, non-responsive, unbalanced or
conditional Proposals. Proposals will be considered irregular and may be
rejected if they show serious omissions, alterations in form, additions not called
for, conditions or unauthorized alterations, or irregularities of any kind.
14.2. City reserves the right to reject the Proposal of any Offeror if City believes that it
would not be in its best interest of to make an award to that Offeror, whether
because the Proposal is not responsive, the Offeror is unqualified, of doubtful
financial ability, or fails to meet any other pertinent criteria established by City
within the scope of the solicitation.
15. QUALIFICATIONS OF PROPOSERS
15.1. Each Offeror shall complete the Offeror's Qualifications Statement and submit
the form with the Proposal. Failure to submit the Offeror's Qualifications
Statement and the documents required thereunder may constitute grounds for
rejection of the Proposal.
15.2. As a part of the Proposal evaluation process, City may conduct a background
check which may include a records check by the Broward Sheriff's Office.
Offeror's submission of a Proposal constitutes acknowledgement of the process
and consent to such investigation.
15.3. No proposal shall be accepted from, nor will any contract be awarded to, any
person who is in arrears to City for any debt or contract, who is a defaulter, as
surety or otherwise, of any obligation to City, or who is deemed irresponsible for
unreliable by City. City will be the sole judge of said determination.
15.4. City reserves the right to make a pre-award inspection of the Offeror's facilities
and equipment prior to award of Contract.
15.5. Employees of the Proposer shall at all times be under its sole direction and
not an employee or agent of the City. The Proposer shall supply competent
and physically capable employees. The City may require the Proposer to
remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable. Proposer shall be responsible to the City for the
acts and omissions of all employees working under its directions.
16. INSURANCE
16.1. Offeror agrees to, in the performance of work and services under this
Agreement, comply with all federal, state, and local laws and regulations now
in effect, or hereinafter enacted during the term of this agreement that are
applicable to Offeror, its employees, agents. or subcontractors, if any, with
respect to the work and services described herein.
'_m~'_'______'W___'____"~~'_-___"_'___'__'__~__""_m_.
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City of Tamarac Purchasing & Contracts Division
16.2. Offeror shall obtain at Offeror's expense all necessary insurance in such form
and amount as required by the City's Risk Manager before beginning work
under this Agreement. Offeror shall maintain such insurance in full force and
effect during the life of this Agreement. Offeror shall provide to the City's Risk
Manager current certificates of all insurance required under this section prior
to beginning any work under this Agreement.
16.3. Offeror shall indemnify and save the City harmless from any damage
resulting to it for failure of either Offeror or any Sub-Offeror to obtain or
maintain such insurance.
16.4. The following are required types and minimum limits of insurance coverage,
which the Offeror agrees to maintain during the term of this contract:
Line of Businessl Coverage
Commercial General Liability
Occurrence
$1,000,000
Aggregate
$1,000,000
Induding:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability
Workers' Compensation & Employer's
Liability
16.5. The City reserves the right to require higher limits depending upon the
scope of work under this Agreement.
16.6. Neither Offeror nor any Sub-Offeror shall commence work under this
contract until they have obtained all insurance required under this section
and have supplied the City with evidence of such coverage in the form of
an insurance certificate and endorsement. The Offeror will ensure that all
Sub-Offerors will comply with the above guidelines and will maintain the
necessary coverages throughout the term of this Agreement.
16.7. All insurance carriers shall be rated at least A-VII per Best's Key Rating
Guide and shall be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice
prior to cancellation.
16.8. The Offeror's liability insurance policies shall be endorsed to add the City of
Tamarac as an "additional insured". The Offeror's Workers' Compensation
carrier will provide a Waiver of Subrogation to the City.
$1,000,000 $1,000,000
Statutory
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of T amarac
Purchasing & Contracts Division
16.9. The Offeror shall be responsible for the payment of all deductibles and self-
insured retentions. The City may require that the Offeror purchase a bond
to cover the full amount of the deductible or self-insured retention.
16.10. If the Offeror is to provide professional services under this Agreement, the
Offeror must provide the City with evidence of Professional Liability
insurance with, at a minimum, a limit of $1 ,000,000 per occurrence and in
the aggregate. "Claims-Made" forms are acceptable for Professional
Liability.
16.11. The Successful Offeror agrees to perform the work under the Contract as
an independent contractor, and not as a subcontractor, agent or employee
of City.
17. INDEMNIFICATION
17 .1. To the fullest extent permitted by laws and regulations, Successful Offeror shall
indemnify, defend, save and hold harmless the City, its officers, elected officials,
agents and employees from any and all claims, damages, losses, liabilities and
expenses, direct, indirect, consequential or inconsequential, arising out of or
alleged to have arisen out of the products, goods or services furnished by, or
the operations of, the Successful Offeror or its subcontractors, agents, officers,
employees or independent contractors pursuant to the Contract, specifically
including, but not limited to, those caused by or arising out of the following
conditions:
17.1.1 any act, omission or default of the Successful Offeror and/or its
subcontractors, agents, servants or employees in the provision of the
goods and/or services under the Contract;
17.2.1 any and all bodily injuries, sickness, disease or death;
17.3.1 injury to or destruction of tangible property, including the loss of use
resulting therefrom;
17.4.1 the use of any improper materials;
17.5.1 a defective condition in any goods provided pursuant to the Contract,
whether patent or latent;
17.6.1 the violation of any federal, state, county or municipal laws,
ordinances or regulations by Successful Offeror, its subcontractors,
agents, servants, independent contractors or employees;
17.7.1 the breach or alleged breach by Successful Offeror of any term,
warranty or guarantee of the Contract.
17.2. The Successful Offeror shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
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City of T amarac
Purchasing & Contracts Division
17.3. City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Successful Offeror under the indemnification agreement.
Nothing contained herein is intended nor shall it be construed to waive City's
rights and immunities under the common law or Florida Statute 768.28 as
amended from time to time.
18. WARRANTIES
18.1. Successful Offeror warrants to City that the consummation of the work provided
for in the Contract documents will not result in the breach of any term or
provision of, or constitute a default under any indenture, mortgage, contract, or
agreement to which Successful Offeror is a party.
18.2. Successful Offeror warrants to City that it is not insolvent, it is not in bankruptcy
proceedings or receivership, nor is it engaged in or threatened with any
litigation, arbitration or other legal or administrative proceedings or
investigations of any kind which would have an adverse effect on its ability to
perform its obligations under the Contract.
18.3. Successful Offeror warrants to City that it will comply with all applicable federal,
state and local laws, regulations and orders in carrying out its obligations under
the Contract.
18.4. All warranties made by Successful Offeror together with service warranties and
guarantees shall run to City and the successors and assigns of City.
19. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the Successful Offeror shall not discriminate
against any employee or applicant for employment because of race, religion, color, sex
or national origin. The Successful Offeror will take affirmative action to ensure that
employees are treated during employment, without regard to their race, creed, color, or
national original. Such action must include, but not be limited to, the following:
employment, upgrading; demotion or transfer; recruitment or recruitment advertising,
layoff or termination; rates of payor other forms of compensation; and selection for
training, including apprenticeship. The Successful Offeror(s) shall agree to post in
conspicuous places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
20. TAXES
Successful Offeror shall pay all applicable sales, consumer use and other similar taxes
required by law.
21. PERMITS, FEES AND NOTICES
Successful Offeror shall secure and pay for all permits and fees, licenses and charges
necessary for the proper execution and completion of the work, if applicable. The costs
of all permits, fees, licenses and charges shall be included in the Price Proposal except
where expressly noted in the specifications.
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of T amarac
Purchasing & Contracts Division
22. TERMINATION FOR CAUSE AND DEFAULT
22.1. In the event Successful Offeror shall default in any of the terms, obligations,
restrictions or conditions in any of the Proposal documents, City shall give
written notice by certified mail, return receipt requested to Successful Offeror of
the default and that such default shall be corrected, or the actions taken to
correct such default, shall be commenced within seven (7) calendar days
thereof. In the event Successful Offeror has failed to correct the conditions of
default or the default is not remedied to the satisfaction and approval of City,
City shall have all legal remedies available to it, including, but not limited to
termination of the Contract, in which case Successful Offeror shall be liable for
all procurement or re-procurement costs, and any and all damages permitted by
law arising from the default and breach of the Contract.
22.2. Failure on the part of the Proposer to comply with the conditions, terms,
specifications and requirements of the RFP shall be just cause for the
cancellation of the RFP award. The City may, by written notice to the
Proposer, terminate the contract for failure to perform. The date of
termination shall be stated in the notice. The City shall be the sole judge of
non-performance.
23. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return receipt
requested, to Successful Offeror, City may without cause and without prejudice to any
other right or remedy, terminate the agreement for City's convenience whenever City
determines that such termination is in the best interests of City. Where the agreement
is terminated for the convenience of City, the notice of termination to Successful Offeror
must state that the Contract is being term inated for the convenience of City under the
termination clause and the extent of termination. Upon receipt of the notice of
termination for convenience, Successful Offeror shall promptly discontinue all work
and, to the extent indicated on the notice of termination, shall terminate all outstanding
subcontracts and purchase orders as they relate to the terminated portion of the
Contract, shall refrain from placing further orders and/or contracting with
subcontractors, and shall complete any continued portions of the work.
24. AUDIT RIGHTS
City reserves the right to audit the records of Successful Offeror, relating to this
contract, at any time during the term of the Contract, and for a period of three (3) years
after completion of contract. If required by City, Successful Offeror shall agree to
submit to an audit by an independent Certified Public Accountant selected by City.
Successful Offeror shall allow City to examine and review the records of Successful
Offeror at any and all times during normal business hours during the term of the
Contract.
25. ASSIGNMENT
25.1. Successful Offeror shall not assign, transfer or subject the Contract or its rights,
title, interests or obligations therein without City's prior written approval.
--,-,---_#._-~.,.._._------
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City of T amarac Purchasing & Contracts Division
25.2. Violation of the terms of this paragraph shall constitute a breach of the Contract
by Successful Offeror and City may, at its discretion, cancel the Contract. All
rights, title, interest and obligations of Successful Offeror shafl thereupon cease
and terminate.
GOVERNING LAW:
THE LAWS OF THE STATE OF FLORIDA SHALL GOVERN THIS CONTRACT. VENUE
SHALL BE BROWARD COUNTY, FLORIDA.
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City of T amarac
Purchasing & Contracts Division
V.
STATEMENT OF WORK
A. SCOPE OF PROPOSAL
The purpose of this Request for Proposals is to obtain the services of a qualified firm
to administrate the task of processing, invoicing and collecting the costs for
transporting Emergency Medical Service (EMS) patients on behalf of the City of
Tamarac Fire Rescue Department, in conformity with the requirements contained
herein.
The City is seeking a contract for an initial term of three (3) years, with two (2)
additional two-year renewal terms based upon satisfactory performance and mutual
agreement of both parties.
The City of T amarac provides Basic Life Support (BLS) and Advanced Life Support
(ALS) services to the citizens and visitors of T amarac, and bills for medical services
rendered by the Fire Rescue Department. Annual transports are estimated to
exceed 5,900 per year.
Charges have been established for Advanced Life Support Transport, Basic Life
Support Transport, mileage and civil assists. The Fire Rescue Department is
projecting this fee structure to result in greater than $2 million in annual gross
billings. During the past three years, collections from Medicaid have been
approximately 2% of total collections.
8. SERVICES TO BE PROVIDED
1. Invoice patient and/or other third party responsible for payment of services
rendered in accordance with time frames as stated herein.
2. Collection and generation of any and all insurance forms, filings and record
maintenance.
3. Provide HIPM privacy practices requirements to all patients transported.
4. Provide and administer a compliance program to ensure compliance with all
State and Federal regulations.
5. Provide the City's Finance Department with all monthly finance, billing and
receivable reports as stated herein.
6. Provide a Customer Service Representative to assist patients and/or other
third party payors in all billing inquiries in a timely fashion as specified herein.
7. Conduct any follow up required to obtain the necessary insurance information
to process invoices for payment.
C. MINIMUM REQUIREMENTS
1. Successful Proposer shall accept hard copy or electronically transmitted
information.
2. Successful Proposer shall be responsible for invoicing, collection, and
generation of any and all insurance forms, insurance filings, records
1'::
City of T amarac
Purchasing & Contracts Division
maintenance, and preparation of standard and/or custom reports, as
requested or required by City.
D. CONTRACTOR RESPONSIBILITIES
1. When preparing invoices, the Successful Proposer shall include the following
information on every invoice:
a. Account number.
b. Invoice number and date.
c. Name of transported patient.
d. Name of responsible party, if different from patient.
e. Complete patient address.
f. Date of transport.
g. Location of transport (address or location patient was transported
from).
h. Destination of transport (hospital or other facility).
i. Detailed cost of transport by line item.
j. Incident number ("Run" number provided by Tamarac Fire Rescue).
2. The invoice will also contain a message stating "This is an invoice for
services provided by the City of Tamarac". Sample invoices should be
included with proposals.
3. All invoicing and reporting systems shall be computerized. Provide computer
operating system information, hardware configuration and software used.
4. Mail invoices to patients within five (5) days of receipt of patient information
from Tamarac Fire Rescue. This mailing shall include a pre-printed return
payment envelope, with the payment address specified by the City of
T amarac.
5. Second notices shall be sent to patient, in the event of non-response to initial
invoice, at thirty-five day intervals. Third notices shall be sent at sixty-five day
intervals. Provide samples of second and third notices.
6. Provide Electronic Claims Processing for Medicare and Medicaid.
7. Mail or electronically process applicable insurance forms to third party payors
as required or requested by the patient. Either method shall include
information on where to send payments to City of T amarac.
8. Post all payments as received by the City's bank through the lock box.
9. Invoice the City on a monthly basis for services rendered based on flat fee for
Medicaid and percentage of other fees collected, as indicated on Price
Proposal page included herein.
10. Respond promptly to all patient requests and inquiries, whether written or
verbal.
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of T amarac Purchasing & Contracts Division
11. Comply with all applicable Federal, state and local laws as they apply to the
services being provided, such as, but not limited to, the Federal Debit
Collection Practices Law. This further includes all requirements to maintain
confidentiality for all medical and patient information as referenced in state
and local laws, ordinances and/or regulations.
12. Negotiate and arrange modified payment schedules for those individuals
unable to pay the full amount at time of initial billing.
13. Maintain any and all documentation, records and patient information in a safe
and secure manner that will allow inspection and audit by the City of T amarac
or its agents upon proper notification and within the scope of the awarded
Contract.
14. Provide the City with a report of all accounts past due more than 180 days
(except where a modified payment schedule has been arranged), including
all pertinent facts regarding said accounts. Accounts past due for more than
one year may be withdrawn from the Successful Proposer and returned to
the City of T amarac for further collection.
15. Verify, correct and maintain accurate billing address information for all
transported patients
16. Maintain a working arrangement with all of the T amarac Fire Rescue-
serviced hospitals wherein said hospitals provide copies of patient run sheets
for each transport to their respective facilities.
17. Include a citizen satisfaction survey and a return, self-addressed, postage
paid envelope with each invoiced mailed. This survey shall be no more than
one 8 ~ x 11 page.
E. RESPONSIBILITIES OF THE CITY OF T AMARAC
1. The City of T amarac will provide the necessary patient information to the
Successful Proposer on a weekly basis, for all transported patients within the
specified time frame.
2. The City of T amarac will comply with all Federal, State and local laws, rules
and regulations as applicable to the contracted services.
3. The City of T amarac will agree to use the Successful Proposer exclusively for
the services specified herein as long as the contract term is current and in
force.
4. The City of T amarac will make every effort to obtain the proper billing
address for all billable patients prior to forwarding said information to the
Successful Proposer.
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City of Tamarac
Purchasing & Contracts Division
F. DElIVERABlES
1. Distribution of Charqes and Collections - This report will track the changes,
payments and financial class mix of all patients for a given month. Provide
sample.
2. Aqed Receivable Report - This report will have outstanding invoices sorted
by date with amounts for thirty days, sixty days and ninety days. This report
will provide totals for these categories.
3. New Charqes Alpha Listinq - This report lists all invoices alphabetically by
patient name or responsible payor. Provide sample.
4. Monthlv Payment Listinq - This report lists payment, bad checks, charge offs,
write offs and refunds posted to each patient's account. Provide sample
5. Check Edit Listinq - This report lists all patients due refunds as a result of
overpayment of account. Provide sample.
6. Additional reports as required or requested by City.
G. PERFORMANCE SCHEDULE
1. Pricing should reflect costs for services during the initial three (3) year
contract term, from October 1, 2004 to September 30, 2007. The Price
Proposal should reflect the total costs for all services and should detail the
different fees for each service.
2. The Proposer shall include sample invoices and the messages that will be
used on 35- and 65-day notices as part of the submittal. All invoice and
notice text, layout, color of ink and paper stock is subject to approval by City.
VII. PROPOSAL SELECTION
The City Manager will appoint an Evaluation and Selection Committee to review Proposals.
The City reserves the right to select the Proposer who represents the best value, and to
accept or reject any proposal submitted in response to this solicitation. The City's
Evaluation and Selection Committee will act in what they consider to be the best interest of
the City and its residents.
Price shall not be the sole determining factor for selection, as indicated in the following
section.
VIII. EVALUATION OF PROPOSALS
A. Evaluation Method and Criteria
A Selection/Negotiation Committee has been appointed by the City Manager and will
be responsible for selecting the most qualified firm and then negotiating a contract.
The Proposers with the highest-ranked submittals may be asked to make a detailed
presentation of their product/service to the Evaluation and Selection Comm.ittee.
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City of T emarac
Purchasing & Contracts Division
All Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such Proposals may be evaluated without
discussion. Hence, proposals should be initially submitted on the most complete and
favorable terms which Proposers are capable of offering to the City.
After presentations, firms will be assigned a final score, with the highest-ranked firm
moving forward to the negotiation phase. Upon successful negotiation, a
recommendation for award will be considered by the City Commission. No work on
this project shall proceed without written authorization from the City of T amarac.
The City reserves the right to enter into contract negotiations with the selected
Proposer. If the City and the selected Proposer cannot negotiate a successful
contract, the City may terminate such negotiations and begin negotiations with the
next selected Proposer. No Proposer shall have any rights against the City arising
from such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the following:
1. Qualifications
a. Verification of availability of qualified personnel.
b. Verification of availability of equipment.
c. Ability to meet set standards.
d. Expertise of staff.
e. Qualifications of the firm.
f. Experience.
g. References from other municipalities providing similar services.
2. Technical
a. Understanding of the requirements.
b. Approach.
c. Technical soundness of the proposal.
d. Proposed scope of work.
3. Financial
a. Cost Effectiveness.
b. Reasonableness of proposed price.
c. Evidence of insurance and/or bonding.
4. Other
a. Location of firm (within T ri-County area of Miami-Dade, Broward
and Palm Beach Counties).
b. Previous contracting experience with the City, if any.
c. Performance under past contracts with the City, if any.
City of T amarac
Purchasing & Contracts Division
B. Weighted Criteria
Points will be assigned to each proposal based on the following weighted criteria:
CRITERIA
MAXIMUM POINTS
1. Expertise/Qualifications 20 points
2. Experience in Stated Criteria/Medical Billing 20 points
3. Governmental/Municipal Experience 25 points
4. Technology and Equipment Availability 10 points
5. Collection Philosophy 10 points
6. Price 10 points
7. Location - Office within the T ri-County Area 5 points
These weighted criteria are provided to assist Proposers in the allocation of their
time and efforts during the proposal preparation process. The criteria also guide the
Evaluation Committee during the short-listing and final ranking of proposers by
establishing a general framework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a recommendation
for award.
C. PRESENTATIONS
The short-listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City's request.
D. RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities not
involving price, time or changes in the work, and to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposals will be considered
irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in its
best interest to make an award to a particular Proposer, either because the Proposal is
not responsive, the Proposer is unqualified, of doubtful financial ability, or fails to meet
any other pertinent criteria established by City within the scope of this solicitation.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE
REGARDING THEIR REQUEST FOR PROPOSALS MAY BE GROUNDS FOR
ELIMINATION FROM THE SELECTION PROCESS.
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of T amarac
Purchasing & Contracts Division
PROPOSAL FORM
RFP 04-14R
MEDICAL BilLING SERVICES
PROPOSAL PRICE
1. Flat Fee Percentage of
% to administer billing and collections
2. Flat Rate of $
per month for Medicaid.
SUBMITTED BY:
Company Name:
Address:
City:
State:
lip:
Telephone:
FAX:
Email:
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
..;0
i ,>
City of Tamarac
Purchasing & Contracts Division
CERTlFICA TION
THIS DOCUMENT MUST BE SUBMITIED WITH THE BID
We (I), the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (I) certify that we(l) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL D PARTNERSHIP D
CORPORATION 0
OTHER D
If "Other", Explain:
Authorized Signature
Name (Printed Or Typed)
Title
Federal Employer I.DJSocial Security No.
Company Name
Telephone
Address
Fax Number
City/State/Zip
Contact Person
Contact Email address
Page 1 of1
Certification
City of Tamarac
Purchasing & Contracts DivisIOn
CERTIFIED RESOLUTION
I, (Name), the duly elected Secretary of
(Name of Corp.), a corporation organized and existing under the laws of
the state of , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at
a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT
duly elected
(Name r, the
(Title of Officer) of
(Name of Corp.) be and is hereby authorized to execute
and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the
Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said
corporation as its own acts and deeds. The secretary shall certify the names and signatures of
those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those persons
authorized to act by the foregoing resolution.
NAME
TITLE
SIGNATURE
Given under my hand and the Seal of the said corporation this _ day of
,20_.
(SEAL)
By:
Secretary
Corporate Title
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form need
not be followed explicitly, but the Certified Resolution submitted must clearly show to the
satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corporation to do so in its behalf.
Page of1
Certified Resolution
City of Tamarac
Purchasing & Contracts Division
OFFEROR'S QUAUFICA nON STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88th Avenue
Tamarac, Florida 33321
Company:
Contact Name:
Address:
City, State, Zip
Telephone No.
Fax No.
Check One
D Corporation
D Partnership
o Individual
o Other
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place
of business.
The correct name of the Offeror is:
The address of the principal place of business is:
2. If Offeror is a corporation, answer the following:
a) Date of Incorporation:
b) State of Incorporation:
c) President's name:
d) Vice President's name:
e) Secretary's name:
f) Treasurer's name:
g) Name and address of Resident Agent:
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Offeror's Qualification Statement
of Temarec
Purchasing & Contracts Division
3. If Offeror is an individual or a partnership, answer the following:
a) Date of organization:
b) Name, address and ownership units of all partners:
c) State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror is operating under a fictitious name, submit evidence of compliance with
the Florida Fictitious Name Statute.
6. How many years has your organization been in business under its present
business name? ..m......______
a) Under what other former names has your organization operated?
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of
competency and/or state registration.
8. Have you personally inspected the site of the proposed work?
DYES D NO
9. Do you have a complete set of documents, including drawings and addenda?
DYES D NO
10. Did you attend the Pre-Proposal Conference if any such conference was held?
DYES D NO
Page 2 of 5
Offeror's Qualification Statement
City of Tamarac
Purchasing & Contracts Division
11. Have you ever failed to complete any work awarded to you? If so, state when,
where and why:
12. State the names, telephone numbers and last known addresses of three (3)
owners, individuals or representatives of owners with the most knowledge of work
which you have performed and to which you refer (government owners are
preferred as references).
Name
Address
Telephone
13. List the pertinent experience of the key individuals of your organization (continue
on insert sheet, if necessary).
14. State the name of the individual who will have personal supervision of the work:
15. State the name and address of attorney, if any, for the business of the Offeror:
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
17. State the names, addresses and the type of business of all firms that are partially
or WhOlly owned by Offeror:
Page 30f5
Offeror's Quaiification Statement
of Tamarac
Purchasing & Contracts Division
18. State the name of Surety Company which will be providing the bond, and name
and address of agent:
19. Bank References:
Bank
Address
__ _ ________________T e~~I1_on~_____
20. Attach a financial statement including Offeror's latest balance sheet and income
statement showing the following items:
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued
expenses, provision for income taxes, advances, accrued salaries, real
estate encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
22. Is this financial statement for the identical organization named on page one?
DYES DNo
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent-subsidiary).
Page4of5
Offerol~s Qualification Statement
City of Tarnarac
Purchasing & Contracts Division
The Offeror acknowledges and understands that the information contained in response
to this Qualification Statement shall be relied upon by owner in awarding the contract
and such information is warranted by Offeror to be true. The discovery of any omission
or misstatement that materially affects the Offeror's qualifications to perform under the
contract shall cause the owner to reject the proposal, and if after the award, to cancel
and terminate the award and/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUAlIFICA TION STATEMENT
State of
County of
On this the day of , 20 _ , before me,
the undersigned Notary Public of the State of Florida, personally appeared
(Name(s) of individua/(s) who appeared before notary)
and
whose name(s) is/are Subscribed to within the instrument, and he/shelthey
acknowledge that he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
o Personally known to me, or
o Produced identification:
(Type of Identification Produced)
o DID take an oath, or
o DI D NOT take an oath
Page 50f5
Offeror's Qualification Statement
City of Tamarac Purchasing ,): Contracts Division
VENDOR DRUG-FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug-free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug-free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the State or by any political subdivision for the
procurement of commodities or contractual services, a bid received from a business that
certifies that it has implemented a drug-free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug-free workplace program. In order to have
a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or
any state, for a violation occurring in the workplace no later that five (5) days
after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section. As the person authorized to sign the statement, J
certify that this form complies fully with the above requirements.
Authorized Signature
Company Name
Page 1 of 1
Drug-Free Workplace
City of T amarac
Purchasing & Contracts Division
NON-COLLUSIVE AFFIDAVIT
State of
)
County of
)ss.
)
being first duly sworn,
deposes and says that:
1 . He/she is the
Representative or Agent) of
that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Offeror, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Offeror or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
, (Owner, Partner, Officer,
, the Offeror
Signed, sealed and delivered in the presence of:
Witness
By
Witness
Printed Name
Title
Page 10f2
Non-Collusive Affidavit
City of Temarsc
Purchasing & Contracts Division
ACKNOWLEDGMENT
NON-COllUSIVE AFFIDAVIT
State of Florida
County of
On this the _ day of , 20_, before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE:
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
o Personally known to me, or
o Produced identification:
(Type of Identification Produced)
D DID take an oath, or D DID NOT take an oath
Page 2 of 2
Non-Collusive Affidavit
ACORD CERTIFICATE OF LIABILITY INSURANCE 1 DATE (MMJDD[YY)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMENDe EXTEND OR
AL TER THE COVERAGE AFFORDED BY THE POLl IES BELOW.
INSURERS AFFORDING COVERAGE
I INSURER A:
" ~
INSURER B,
YOUR COMPANY NAME HERE INSURER C, -.::::::::: Companies providing coverage
INSURER D, ..- -'
INSURE R E, k?
o
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POliCY PERIOD INDICATED. NOTVIIITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS CF SUCH
PUJCIES. AG6REGATE LIMITS SHOVlIN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I~;: TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE I ~~'f.r EXPIRATION LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
~'"".'''., ,,,,,.. "..,m FIRE DAMAGE (Anyone fire) $
DLAIMS MADE 0 OCCUR MED EXP (Anyone person) $
Must Include General Liability PERSONAL & ADV INJURY $
~ GENERAL AGGREGATE $
~'L AGGRr9 LIMIT A~n PER: PRODUCTS - COMP/OP AGG $
policy project Ioe I I
AUTOMOBILE LIABILITY
-
ANY AUTO f--
L-.-
ALL OWNED AUTOS
- SAMPLE CERTIFICATE
SCHEDULED AUTOS -
-
HIRED AUTOS
I--
NON-OWNED AUTOS f--
I--
=rAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA Ace $
AUTO ONLY: AGG It
EXCESS LIABILITY EACH OCCURRENCE $
OCCUR o CLAIMS MADE AGGREGATE $
$
q DEDUCTIBLE $
RETENTION $ .s
WORKERS COMPENSATION AND I ~~;t',!.~..1 TO';:-
EMPLOYERS" LIABILITY
E. L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT I S
OTHER
r Certificate must contain wording similar to what appears below l
- /
7 7
"THE CERTIFICATE HOLDER IS NAMED AS ADDIT/ONALL Y INSURED WITH REGARD TO GENERAL LIABILITY"
CERTIFICATE HOLDER -;::r T ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
r City of Tamarac ~ I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
..IL 30 DAYS WRITTEN
7525 NW 88th Avenue ' City Must Be Named as Certificate Holder EFT.
I AUTHORIZED REPRESENTATIVE
ACORD 25-8 (7/97)
(DACORD CORPORATION 1988
n
of T amarac
Purchasing and Contracts Division
SAMPLE
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
THIS AGREEMENT is made and entered into this day of ,20
by and between the City of T amarac, a municipal corporation with principal offices located
at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and , a corporation
with principal offices located at (the "Contractor") to provide for the administration,
processing and collection of costs associated with transporting Emergency Medical Service
(EMS) patients on behalf of the City of Tamarac Fire Rescue Department.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, conditions of Request for
Proposals (RFP) 04-14R entitled "Medical Billing Services", (General Terms and
Conditions, Instructions to Offerors, and Statement of Work), all addenda issued prior to,
and all modifications issued after execution of this Agreement. These contract documents
form the Agreement, and all are as fully a part of the Agreement as if attached to this
Agreement or repeated therein.
2) The Work
The Contractor shall perform all work for the City required by the contract documents
as set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary to administer,
process and collect the costs associated with transporting EMS patients.
b) Contractor shall supervise the work force to ensure that all workers conduct
themselves and perform their work in a safe and professional manner. Contractor
shall comply with all OSHA safety rules and regulations in the operation of
equipment and in the performance of the work. Contractor shall at all times have a
competent field supervisor on the job site to enforce these policies and procedures
at the Contractor's expense.
c) Contractor shall provide the City with seventy-two (72) hours written notice prior to
the beginning of work under this Agreement and prior to any schedule change with
the exception of changes caused by inclement weather.
d) Contractor shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this Agreement,
which are applicable to the Contractor, its employees, agents or subcontractors, if
any, with respect to the work and services described herein.
Purchasing and Contracts Division
City of T amarac
3) Insurance
Contractor shall obtain at Contractor's expense all necessary insurance in such form
and amount as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation, Commercial
General Liability, and all other insurance as required by the City, including Professional
Liability when appropriate. Contractor shall maintain such insurance in full force and effect
during the lite of this Agreement. Contractor shall provide to the City's Risk and Safety
Manager certificates of all insurances required under this section prior to beginning any
work under this Agreement. The Contractor will ensure that all subcontractors comply with
the above guidelines and will retain all necessary insurance in force throughout the term of
this agreement.
Contractor shall indemnify and hold the City harmless for any damages resulting
from failure of the Contractor to take out and maintain such insurance. Contractor's
Liability Insurance policies shall be endorsed to add the City as an additional insured.
Contractor shall be responsible for payment of all deductibles and self-insurance retentions
on Contractor's Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after
execution of the Agreement and not later than ten (10) days after the date that Contractor
receives Purchase Order. The work shall be substantially completed within days
from receipt of written Notice to Proceed.
5) Contract Sum
The Contract Sum for the above work is
).
Dollars and
cents
($
6) Payments
A monthly payment/progress payment will be made for work that is completed,
accepted and properly invoiced. The City shall pay the Contractor for work performed
subject to the specifications of the job and subject to any additions and deductions by
subsequent change order provided in the contract documents.
7) Waiver of liens
Prior to payment of the Contract Sum, a final waiver of lien shall be submitted by all
suppliers, subcontractors, and/or Contractors who worked on the project that is the subject
of this Agreement.
8) Warranty
Contractor warrants the work against defect for a period of one (1) year from the
date of completion of work. In the event that defect occurs during this time, Contractor shall
perform such steps as required to remedy the defects. Contractor shall be responsible for
any damages caused by defect to affected area or to interior structure.
"
>'
City of Tamarac
Purchasing and Contracts Division
9) Indemnification
The Contractor shall indemnify and hold harmless the City, its elected and appointed
officials, employees, and agents from any and all claims, suits, actions, damages, liability,
and expenses (including attorneys' fees) in connection with loss of life, bodily or personal
injury, or property damage, including loss of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in connection with the operations of the Contractor
or its officers, employees, agents, subcontractors, or independent Contractors, excepting
only such loss of life, bodily or personal injury, or property damage solely attributable to the
gross negligence or willful misconduct of the City or its elected or appointed officials and
employees. The above provisions shall survive the termination of this Agreement and shall
pertain to any occurrence during the term of this Agreement, even though the claim may be
made after the termination hereof.
Nothing contained herein is intended nor shall be construed to waive City's rights
and immunities under the common law or Florida Statutes 768.28, as amended from time
to time.
10) Non-Discrimination
The Contractor agrees that it shall not discriminate against any of its employees or
applicants for employment because of their age, handicap, race, color, religion, sex, or
national origin, and to abide by all federal and State laws regarding non-discrimination. The
Contractor further agrees to insert the foregoing provisions in all subcontracts hereunder
except subcontracts for standard commercial supplies or raw materials. Any violation of
such provisions shall constitute a material breach of this Agreement.
11) Independent Contractor
Contractor is an independent Contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to
supervision by the Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Contractor.
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
13) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice, sent by registered United States mail,
with return receipt requested, addressed to the party for whom it is intended at the following
addresses.
-"--~-----~~~-~-~--~._---~._._-_._--_.._---------.----'_.._~..
-~_~N~,"",,~'~_______
Purchasing and Contracts Division
City of Tamarac
CITY
City Manager
City of T amarac
7525 N.W. 88th Avenue
T amarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
14) Termination
This Agreement may be terminated by City or Contractor for cause or by the City for
convenience, upon thirty (30) days of written notice by the terminating party to the other
party for such termination in which event the Contractor shall be paid its compensation for
services performed to termination date, including services reasonably related to
termination. In the event that the Contractor abandons this Agreement or causes it to be
terminated, Contractor shall indemnify the city against loss pertaining to this termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect or fail
to perform or observe any of the terms, Provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty (30) days after
receipt by Contractor of written notice of such neglect or failure.
15) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
4
of T amarac
Purchasing and Contracts Division
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non-enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
r
"
Purchasing and Contracts Division
of T amarac
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF T AMARAC, signing by and through its
Mayor and City Manager, and CONTRACTOR, signing by and through its duly
authorized to execute same.
CITY OF T AMARAC
Joe Schreiber, Mayor
Date
ATTEST:
Jeffrey L. Miller, City Manager
Marion Swenson, CMC
City Clerk
Date
Date
Approved as to form and legal sufficiency:
Mitchell S. Kraft, City Attorney
Date
ATTEST:
Company Name
(Corporate Secretary)
Signature of President/Owner
Type/Print Name of Corporate Secy.
Type/Print Name of President/Owner
(CORPORATE SEAL)
Date
6
of T amarac
and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF
COUNTY OF
:SS
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, of
a Corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he/she executed
the same.
WITNESS my hand and official seal this. day of
,20_"
Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
D Personally known to me or
D Produced Identification
Type of I. D. Produced
o DID take an oath, or
o DID NOT take an oath.
--'_.'--~-----~--'~---'''--'-~~-''-''''-----~~--~'
7
SERVICE CONTRACTOR AGREEMENT
BETWEEN
BOYNTON BEACH
AND
ADVANCED DATA PROCESSING, INCORPORATED
This SERVICE CONTRACTOR AGREEMENT is rnade and entered into this _ day of _'
2005, between the City of Boynton Beach, a rnunicipal corporatio,"! with principal offices located at
100 E. Boynton Beach Boulevard, Boynton Beach, Florida 33425 (the CITY) and Advanced Data
Processing, Inc., a Delaware corporation with principal offices located at 500 NW 165th Street
Road, Suite 104, Miami, FL 33169 (the "CONTRACTOR")'
WITNESSETH
WHEREAS, the CITY desires to obtain the services of said CONTRACTOR as further described
herein referred to as AMBULANCE BILLING SERVICES; and
WHEREAS, the CITY accepts the due diligence of the procurement process and contract for such
SERVICES under the City of Tamarac, "RFB #04-14R "Medical Billing Services" and desires to
obtain such services under the sarne terrns and conditions as those represented in Tamarac's
agreement with CONTRACTOR; and
WHEREAS, the CONTRACTOR has reviewed the services required pursuant to this Agreernent
and is qualified, willing and able to provide and perform all such services in accordance with the
provisions, conditions and terrns hereinafter set forth.
NOW, THEREFORE, in consideration of the foregoing, and the terms and provisions as contained
herein, the parties agree that a Contract shall exist between them consisting of the following:
1.0 SCOPE OF SERVICES
CONTRACTOR hereby agrees to provide and perforrn the services required and necessary to
complete the services and work as set forth in EXHIBIT "A" entitled "SCOPE OF SERVICES",
which is attached hereto and rnade a part of this Agreernent.
2.0 DEFINITIONS
2.1 CITY shall rnean the City of Boynton Beach, a political subdivision of the state of Florida,
and all officials and ernployees.
2.2 CONTRACTOR shall mean the individual, firrn or entity offering services which, by
execution of this Agreernent, shall be legally obligated, responsible, and liable for providing and
performing any and all of the services, work and rnaterials, including services and/or the work of
subcontractors, required under the covenants, terms and provisions contained in this Agreernent.
2.3 SERVICES shall rnean all services, work, materials, and all related professional, technical
Page 1 of 8
and adrninistrative activities that are necessary to perform and complete the services required
pursuant to the terrns and provisions of this Agreement.
3.0 OBLIGATIONS OF THE CONTRACTOR
The obligations of the CONTRACTOR with respect to all the Basic services and Additional
services authorized pursuant to this Agreement shall include, but not be limited to the following:
3.1 LICENSES. The CONTRACTOR agrees to obtain and rnaintain throughout the terms of
this Contract all such licenses as are required to do business in the State of Florida, including, but
not lirnited to, licenses required by the respective State Boards and other governrnental agencies
responsible for regulating and licensing the services provided and performed by the
CONTRACTOR.
3.2 STANDARDS OF SERVICE. The CONTRACTOR agrees to provide and perforrn all
services pursuant to this Agreement in accordance with generally accepted standards of
professional practice and, in accordance with the laws, statutes, ordinances, codes, rules,
regulations and requirements of governrnental agencies which regulate or have jurisdiction over
the services to be provided and/or perforrned by the CONTRACTOR.
3.3 CITY'S APPROVAL SHALL NOT RELIEVE CONTRACTOR OF RESPONSIBILITY.
Neither review, approval, nor acceptance by CITY of data, studies, reports, rnernoranda, and
incidental professional services, work and rnaterials furnished hereunder by the CONTRACTOR,
shall in any way relieve CONTRACTOR of responsibility for the adequacy, cornpleteness and
accuracy of its services, work and rnaterials. Neither the CITY's review, approval or acceptance
of, nor payrnent for, any part of the CONTRACTOR's services, work and rnaterials shall be
construed to operate as a waiver of any of the CITY's rights under this Agreernent, or any cause
of action it may have arising out of the perforrnance of this Agreement.
3.4 LIABILITY - CONTRACTOR TO HOLD CITY HARMLESS. The CONTRACTOR shall be
liable and agrees to be liable for, and shall indernnify, defend and hold the CITY harrnless for any
and all claims, suits, judgrnents or darnages, losses and expenses including court costs, expert
witness and professional consultation services, and attorneys' fees arising out of the
CONTRACTOR'S errors, omissions, and/or negligence. The CONTRACTOR shall not be liable to,
nor be required to indernnify the CITY for any portions of darnages arising out of any error,
omission, and/or negligence of the CITY, its employees, agents, or representatives.
3.5 NOT TO DIVULGE CERTAIN INFORMATION. CONTRACTOR agrees, during the term of
this Agreernent, not to divulge, furnish or rnake available to any third person, firrn, or organization,
without the CITY'S prior written consent, or unless incident to the proper perforrnance of
CONTRACTOR'S obligations hereunder, or as provided for or required by law, or in the course of
judicial or legislative proceedings where such inforrnation has been properly subpoenaed; any
non-public information concerning the services to be rendered by CONTRACTOR, AND
CONTRACTOR shall require all of its ernployees and subcontractor(s) to comply with the
provisions of this paragraph.
3.6 ADDITIONAL SERVICES. Should the CITY request the CONTRACTOR to provide and
perforrn professional services under this contract which are not set forth in EXHIBIT "A", the
CONTRACTOR agrees to provide and perforrn such ADDITIONAL SERVICES as rnay be agreed
to in writing by both parties to this Agreernent.
Page 2 of 8
ADDITIONAL SERVICES shall be administered and executed as "CHANGE
ORDERS" or "SUPPLEMENTAL TASK AUTHORIZATIONS" under the Agreernent.
The Contractor shall not provide or perform, nor shall the CITY incur or accept any
obligation to compensate the CONTRACTOR for any ADDITIONAL SERVICES,
unless a written CHANGE ORDER or SUPPLEMENTAL TASK AUTHORIZATION shall
be executed by the parties.
4.0
COMPENSATION AND METHOD OF PAYMENT
4.1 BASIC SERVICES. The CITY shall pay the CONTRACTOR for all requested and
authorized basic services rendered hereunder by the CONTRACTOR and completed in
accordance with the requirements, provisions, and/or terms of this Agreernent as set forth in
EXHIBIT "B" which is attached hereto and rnade a part of this Agreernent.
4.2 ADDITIONAL SERVICES. The CITY shall pay the CONTRACTOR for all ADDITIONAL
SERVICES as have been requested and authorized by the CITY and agreed to in writing by both
parties to this Agreement.
4.3 METHOD OF PAYMENT.
1 ) MONTHLY STATEMENTS.
The CONTRACTOR shall be entitled to subrnit not rnore than one invoice statement to the CITY
each calendar rnonth covec!~g services rendered and completed during the preceding calendar
rnonth. The CONTRACTORS invoice staternent(s) shall be iternized to correspond to the basis of
cornpensation as set forth in the Agreement or CHANGE ORDER(S) or SUPPLEMENTAL TASK
AUTHORIZATION(S). The CONTRACTOR'S invoice statements shall contain a breakdown of
charges, description of service(s) and work provided and/or performed, and, where appropriate,
supportive documentation of charges consistent with the basis of compensation set forth in the
Agreernent or in CHANGE ORDER(S) or SUPPLEMENTAL TASK AUTHORIZATION(S).
2) PAYMENT SCHEDULE.
The CITY shall issue payment to the CONTRACTOR within thirty (30) calendar days after receipt
of an invoice statement frorn the CONTRACTOR in an acceptable forrn and containing the
requested breakdown and detailed description and docurnentation of charges. Should the CITY
object or take exception to the amount of any CONTRACTOR'S invoice staternent, the CITY shall
notify the CONTRACTOR of such objection or exception with the thirty (30) calendar day
payment period set forth hereinbefore. If such objection or exception remains unresolved at the
end of said thirty (30) calendar day period, the CITY shall withhold the disputed arnount and make
payrnent to the CONTRACTOR of the arnount not in dispute. Payrnent of any disputed amount will
be resolved by the rnutual agreernent of the parties to this Agreement.
4.4 PAYMENT WHEN SERVICES ARE TERMINATED AT THE CONVENIENCE OF THE
CITY. In the event of terrnination of this Agreernent at the convenience of the CITY, the
CITY shall cornpensate the CONTRACTOR for: (1) all services perforrned prior to the
effective date of terrnination; (2) reimbursable expenses then due; and (3) reasonable
expenses incurred by the CONTRACTOR in affecting the terrnination of services and work,
and incurred by the subrnittal to the CITY of any docurnents.
Page 3 of 8
5.0 TIME AND SCHEDULE OF PERFORMANCE
5.1 NOTICE TO PROCEED. Following the execution of this Agreernent by both parties, and
after the CONTRACTOR has cornplied with the insurance requirernents set forth hereinafter, the
CITY shall issue the CONTRACTOR a WRITTEN NOTICE TO PROCEED. Following the issuance
of such NOTICE TO PROCEED the CONTRACTOR shall be authorized to cornmence work and
the CONTRACTOR thereafter shall cornrnence work prornptly and shall carry on all such services
and work as rnay be required in a tirnely and diligent rnanner to cornpletion.
5.2 TERM OF AGREEMENT. Term shall be for a period as set forth in Exhibit "C. which is
attached hereto and rnade a part of this Agreement.
6.0 ASSIGNMENT. TRANSFER AND SUBCONTRACTS
The CONTRACTOR shall not assign or transfer any of its rights, benefits or obligations hereunder,
except for transfers that result frorn: (1) the rnerger or consolidation of CONTRACTOR with a third
party; or (2) the disestablishrnent of the CONTRACTOR'S professional practice and the
establishment of the successor CONTRACTOR without prior written approval of the CITY. Nor
shall the CONTRACTOR subcontract any of its service obligations hereunder to third parties
without prior written approval of the CITY. The CONTRACTOR shall have the right, subject to the
CITY's prior written approval, to employ other persons and/or firms to serve as subcontractors to
CONTRACTOR in connection with the CONTRACTOR perforrning services and work pursuant to
the requirernents of this Agreernent.
7.0 APPLICABLE lAW
This Agreernent shall be governed by the laws, rules and regulations of the State of Florida, or
the laws, rules and regulations of the United States when providing services funded by the United
States government.
8.0 NON-DISCRIMINATION
The CONTRACTOR for itself, its successors in interest, and assigns, as part of the
consideration thereof, does hereby covenant and agree that in the furnishing of services to the
CITY hereunder, no person on the grounds of race, color, national origin, handicap, or sex shall be
excluded frorn participation in, denied the benefits of, or otherwise be subjected to discrirnination.
9.0 INSURANCE
1. It shall be the responsibility of the successful bidder to rnaintain workers' cornpensation
insurance, property darnage, liability insurance and vehicular liability insurance during the
duration of this contract.
Page 4 of 8
2. The successful bidder shall secure and maintain in force, throughout the duration of this
contract, comprehensive general and autornobile liability insurance with a minimum
coverage of $1,000,000 per occurrence; $1,000,000 aggregate for personal injury;
$1,000,000 per occurrence/aggregate for property damage; and, professional liability
insurance in the arnount of $1 ,000,000 (all professional contract services).
3. Said general liability policy shall narne the City of Boynton Beach as an additional insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City.
4. The successful bidder shall secure and rnaintain in force throughout the duration of this
contract workers' cornpensation insurance to statutory lirnits.
5. The successful bidder shall furnish the City with a certificate of insurance after award has
been rnade prior to the start of any work for the City. Said insurance cornpanies must be
authorized to do business in the State of Florida and the City will not accept any cornpany
that has a rating less than B+ in accordance with A.M. Best's Key Rating Guide, latest
edition.
6. Reference Insurance Advisory Form (Attachment A) for additional types of insurance and
limits required. The City reserves the right to require additional types of insurance, or to
raise or lower the stated limits, based upon identified risk.
10.0 DUTIES AND OBLIGATIONS IMPOSED ON THE CONTRACTOR
The duties and obligations irnposed upon the CONTRACTOR by this Agreernent and the rights
and rernedies available hereunder shall be in addition to, and not a limitation of, any otherwise
irnposed or available by law or statute.
11.0 MAINTENANCE OF RECORDS
The CONTRACTOR will keep and rnaintain adequate records and supporting
documentation applicable to all of the services, work, inforrnation, expense, costs, invoices
and materials provided and perforrned pursuant to the requirernents of this Agreement. Said
records and docurnentation will be retained by the CONTRACTOR for a rninimurn of five (5)
years frorn the date of terrnination of this Agreernent, or for such period as required by law.
The CITY and its authorized agents shall, with reasonable prior notice, have the right to
audit, inspect and copy all such records and documentation as often as the CITY deems
necessary during the period of this Agreernent, and during the period as set forth in the
paragraph above.
12.0 HEADINGS
Page 5 of 8
The headings of the Pages, Sections, Exhibits, and Attachrnents as contained in this
Agreernent are for the purpose of convenience only and shall not be deerned to
expand, lirnit or change the provisions contained in such Pages, Section, Exhibits and
Attachrnents.
13.0 ENTIRE AGREEMENT
This Agreernent, including the referenced Exhibits and Attachments, constitutes the
entire Agreement between the parties and shall supersede all prior agreements or
understandings, written or oral, relating to the rnatters set forth herein.
14.0 NOTICES AND ADDRESS
14.1 NOTICES BY CONTRACTOR TO CITY: All notices required and/or made pursuant to this
Agreement to be given to the CITY shall be in writing and shall be given by the United States Postal
Service to the following CITY address of record:
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425
Attn: Chief William Bingham
14.2 NOTICES BY AUTHORITY TO CONTRACTOR All notices required and/or
rnade pursuant to this Agreement to be given by the CITY to the CONTRACTOR
shall be rnade in writing and shall be given by the united States Postal Service to
the following CONTRACTOR'S address of record:
Advanced Data Processing, Inc.
500 NW 165th Street, Suite 104
Miami, Florida 33065
Attention: Brad Williams, Vice-President Finance
.
14.3 CHANGE OF ADDRESS. Either party rnay change its address by written
notice to the other party given in accordance with the requirernents of this.
1 5. 0 TERMINATION
This Agreernent rnay be terrninated by the CITY at its convenience, or due to the fault of the
CONTRACTOR, by giving thirty (30) calendar days written notice to the CONTRACTOR.
16.0 MODIFICATIONS
Modifications to the terms and provisions of this Agreernent shall only be valid when issued in
writing as a properly executed Supplernental Task Authorization(s) or CHANGE ORDER(S). In
the event of any conflicts between the requirernents, provisions, and/or terrns of this
Agreernent and any written Supplemental Task Authorization(s) or CHANGE ORDER(S) shall
Page 6 of 8
take precedence.
IN WITNESS OF THE FOREGOING, the CITY has caused this Agreement to be signed by the
, and the Contractor has executed this Agreement effective as of the date set forth
above.
ATTEST:
CITY:
BOYNTON BEACH
BY:
By:
(SEAL)
APPROVED AS TO FORM:
, Attorney
BY:
CONTRACTOR:
Advanced Data Processing, Inc.
A Delaware Corporation
(CORPORATE SEAL)
By:
Doug Sharnon, President
Page 7 of 8
EXHIBIT A
SCOPE -OF SERVICES
For AMBULANCE BILLING SERVICES
BASIC SERVICES
Section 1 GENERAL SCOPE STATEMENT
The CONTRACTOR shall provide and perforrn the following services, which shall constitute
the GENERAL SCOPE of the BASIC SERVICES under the covenants, terrns, and provisions of this
SERVICE CONTRACTOR AGREEMENT.
See attached City of Tarnara, Florida, "Request for Bid #04-14R for Medical Billing Services".
AI of AI
Page A1 of 1
EXHIBIT B
COMPENSATION AND METHOD OF PAYMENT
For AMBULANCE BILLING SERVICES
BASIC SERVICES
Section 1 BASIC SERVICES/T ASK(S)
The CITY shall cornpensate the CONTRACTOR for providing and performing the Task(s) set
forth and enurnerated in EXHIBIT "A", entitled "SCOPE OF SERVICES", as follows:
The contract sum shall be a flat fee percentage of seven percent (7%) of
collections of non-Medicaid accounts computed by deposit month, plus $150.00 per
month for processed Medicaid accounts. Costs are less a "Lock-box" credit of
$200.00 per month. Price includes but is not limited to all materials, postage and
phone costs. CONTRACTOR retains the right to pass on to CITY any significant
postage increases; said increases being determined by any increase in the cost of the
first class postage by the U.S. Postal Service. Costs also include a $1.00 charge per
emergency transport at CITY's current transport level for optional mailing of HIPAA
Privacy Notices sent with initial invoice of all transported/billed patients.
Section 2. ADDITIONAL SERVICES
The CITY shall cornpensate the CONTRACTOR for such ADDITIONAL SERVICES as are
requested and authorized in writing for such amounts or on such a basis as rnay be mutually agreed
to in writing by both parties to this Agreernent. The basis and/or amount of compensation to be paid
the CONTRACTOR for ADDITIONAL SERVICES requested and authorized in writing by the CITY
shall be as set forth in 3.6 of this Agreernent.
Page Cl of 1
EXHIBIT C
TIME AND SCHEDULE OF PERFORMANCE
For AMBULANCE BILLING SERVICES
BASIC SERVICES
Section 1 TIME AND SCHEDULE
This EXHIBIT C establishes tirnes of cornpletion for the variQus phases and tasks required to
provide and perform the services and work set forth in EXHIIBIT An of this Agreernent. The tirnes,
and schedule of perforrnance set forth hereinafter is established pursuant to Section 5.00 of this
Agreement.
This Agreement shall be for a period from October 1, 2005 through September 30, 2008
with the option to renew for two (2) additional two-year renewal terms based upon
satisfactory performance and mutual agreement of both parties.
Page C2 of 1
Temp. Reso. #10498
July 6, 2004
Page 4
SECTION 5: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this 25th day of August. 2004.
ATTEST:
1h~.~4L~rJ
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
&
" MITCHELL S. FT
CITY ATTORNEY
RECORD OF COMMISSION VOTE:
MA VOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 2: COMM. FLANSBAUM- T ALABI
DIST 3: VIM SULTANOF
DIST 4: COMM. ROBERTS
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City of Tamarac
.Committed to Excellence...Always"
Purchasing and
Contracts Division
EXHIBIT 1
TR 1 0468
March 26, 2004
RFP NO. 04-14R
REQUEST FOR PROPOSALS
RFP 04-14R
All QUALIFIED PROPOSERS:
Sealed Proposals, addressed to the Purchasing and Contracts Manager of the City of
Tarnarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th
Avenue, Tamarac, Florida 33321-2401 until 4:00 PM local time, Wednesday, April 28,
2004 for:
MEDICAL BILLING SERVICES
The City is soliciting proposals on behalf of the T amarac Fire Rescue Department to obtain
the services of a qualified firm for the administration, processing and collection of the costs
of transporting Emergency Medical Services (EMS) patients.
Sealed Proposals must be received and time stamped in the Purchasing Office, either by mail
or hand delivery, on or before the date and time referenced above. Any Proposals received
after 4:00 p.m. on said date will not be accepted under any circumstances. Any uncertainty
'regarding the time a Proposal is received will be resolved against the Proposer. Official time
will be measured by the time stamp in the Purchasing Office.
City reserves the right to reject any or all Proposals. to waive any informalities or
irregularities in any Proposals received, to re-advertise for Proposals, to award in whole or
in part to one or more Proposers, or take any other such actions that may be deemed to be
in the best interests of the City.
Proposal documents may be obtained from the Purchasing Office or via the Internet at
http://www.tamarac.oraIDept/fin/purch/solicitations.html. For inquiries, contact the
Purchasing Office at (954) 724-2450.
. .
f':~.:f i(~~~/"
Keith K. Glatz, CPPO
Purchasing and Contracts Manager
Publish Sun-Sentinel: Sunday 3/21 and 3/28/2004
7525 NW 88th Avenue - Tamarac. Florida 33321-2401 _ (954) 724-2450 _ Fax (954) 724.2408 _ www.tamarac.org
Equal Opportunity Employer
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City of T~marac _______.__._________~___.'. .________. Purchasing & Contracts Division
. .
REQUEST FOR PROPOSALS
RFP 04-14R
MEDICAL BILLING SERVICES
I. INTRODUCTION
The City is soliciting proposals on behalf of the T amarac Fire Rescue Department to obtain
the services of a qualified firrn to administer, process and collect the costs of transporting
Emergency Medical Services (EMS) patients.
II. INFORMATION
For information pertaining to this Request for Proposals (RFP), contact Purchasing
at (954) 724-2450 or Assistant Fire Chief Paul Forsberg at (954) 724-2528. Such
contact shall be for clarification purposes only. Material changes, if any. to the scope
of services or proposal procedures will be transmitted only by written addendum.
It is preferred that all questions be submitted in writing, either via fax or email. Fax
questions to (954) 724-2408 or emaH to purchasinalB>.tamarac.ora.
III. SCHEDULE OF EVENTS
The schedule of events related to this Request for Proposals shall be as follows:
RFP Document issued March 22, 2004
Deadline for Receipt of Proposals April 28, 2004
Evaluation of Proposals May 10. 2004
Presentations by Short-listed Proposers (if applicable) May 25,2004
~~~~~ ~~~
Anticipated Award by Comrnission June 23. 2004
All dates are tentative. City reserves the right to change scheduled dates.
IV. GENERAL TERMS AND CONDITIONS
These General T errns and Conditions apply to all offers made to the City of Tamarac by all
prospective Proposers. including but not limited to. Requests for Quotes, Requests for
Proposal and Requests for Bid. As such the words "bid", "proposal" and "offer' are used
interchangeably in reference to all offers submitted by prospective Proposers. The City of
Tamarac reserves the right to reject any or all proposals, to waive any informalities or
irregularities in any proposals received, to re-advertise for proposals. to enter into contract
negotiations with the selected Proposer or take any other actions that may be deemed to
be in the best interest of the City of Tamarac.
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City of Tamarac
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INSTRUCTIONS TO OFFERORS
STANDARD TERMS AND CONDITIONS
RFP 04-14R
1. DEFINED TERMS
Terms used in these Instructions to Offerors are defined as follows:
1.1. "Offeror'" - one who submits a Proposal in response to a solicitation, as distinct
from a Sub-Offeror, who submits a Proposal to the Offeror.
1.2. "Proposer" - one who submits a Proposal in response to a solicitation. The
terms "Offeror" and "Proposer" are used interchangeably and have the same
meaning.
1.3. "Successful Offeror" - the qualified, responsible and responsive Offeror to
whom City (on the basis of City's evaluation as hereinafter provided) rnakes an
award.
1.4. "City" - the City of T amarac, a municipal corporation of the State of Florida.
1.5. "Proposal Documents" - the Request for Proposals, Instructions to Offerors,
Offeror's Qualifications Statement, Non-Collusive Affidavit, Certified Resolution,
Vendor Drug-Free Workplace, Offeror's Proposal, Proposal Security and
Specifications, if any, and the proposed Contract Docurnents (including all
Addenda issued prior to opening of Proposals).
1.6. "Contractor" - the individual(s) or firm(s) to whom the award is made and who
executes the Contract Documents.
2. SPECIAL CONDITIONS
Any and all Special Conditions that rnay vary from the General Conditions shall have
precedence.
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
3.1. Before subrnitting a Proposal, each Offeror must visit the site (if applicable) to
familiarize himself with the facilities and equipment that may in any manner
affect cost or performance of the work; must consider federal, state and local
laws, ordinances, rules and regulations that may in any manner affect cost or
performance of the work, must carefully cornpare the Offeror's observations
made during site visits or in review of applicable laws with the Proposal
Documents; and must promptly notify the Purchasing and Contracts Manager of
all conflicts, errors and discrepancies, if any, in the Proposal Documents.
3.2. The Offeror, by and through the submission of a Proposal, agrees that Offeror
shall be held responsible for having exarnined the facilities and equipment (if
applicable); familiarized hirnself with the nature and extent of the work and any
local conditions that may affect the work, and is familiar with the equipment,
materials, parts and labor required to successfully perform the work.
._____._______..______..___-..n___.__...._________..._.____Nn, _ ,.._ ~ _ w',__'_'."'.'_.". "_~",__.._
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City of Tamarac
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'. Purchasing & Contracts Division
'h"___~~__~_ .. , ,.., ________~__________~~____..______.~___.~~~____
4. SCOPE OF WORK
4.1. The apparent silence of the requirements as to any detail, or the apparent
omission of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practice is to prevail, and that only
rnaterial and workmanship of the finest quality is to be used. All interpretations
of the specifications shall be made on the basis of this statement.
4.2. For the purpose of evaluation, the Offeror must indicate any variance or
exceptions to the stated requirernents, no matter how slight. Deviations should
be explained in detail. Absence of variations and/or corrections will be
interpreted to mean that the Offeror meets all the requirements in every respect.
5. INTERPRETATIONS AND ADDENDA
If the Offeror is in doubt as to the meaning of any of the Proposal Documents, believes
that the General Conditions, Special Conditions and/or Technical Specifications contain
errors. contradictions or obvious ornissions, or has any questions concerning the
information contained in the RFP documents, the Offeror shall submit a written request
to the Purchasing Office for interpretation or clarification. Such request must reference
RFP name and number, and should be received by the Purchasing Office at least ten
(10) calendar days prior to the Proposal opening date. Questions received Jess than
ten (10) calendar days prior to the Proposal opening may not be answered.
Interpretations or clarifications in response to such questions will be issued in the form
of a written addendum transrnitted via either fax or ernail to all parties recorded by the
Purchasing Office as having received the Proposal Documents. The issuance of a
written addend urn shall be the only official method whereby such an interpretation or
clarification will be made.
6. COSTS AND COMPENSATION
6.1. Costs and compensation shall be shown in both unit prices and extensions
whenever applicable. In the event of discrepancies existing between unit prices
and extensions or totals, the unit prices shall govern.
6.2. All costs and compensation shall remain firm and fixed for acceptance for 60
calendar days after the day of the Proposal opening.
6.3. The price proposal shall include all franchise fees, royalties, license fees. etc..
as well as all costs for transportation or delivery as applicable within the scope
of the solicitation.
7. NON-COLLUSIVE AFFIDAVIT
Each Offeror shall complete the Non-Collusive Affidavit form and shall submit the form
with their Proposal. City considers the failure of the Offeror to submit this document to
be a major irregularity, and rnay be cause for rejection of the Proposal.
8. PUBLIC ENTITY CRIMES
In accordance with Florida Statutes &287.133 (2)(a): A person or affiliate who has
been placed on the convicted vendor list following a conviction for publiC entity crime
may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or
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City of Tan';;-' " , - . Purchasmg & Contracts Division
_,_._.__~~________.__A.~~..~_.________._P_~__~.__'~ ~ ( , ," ____.~~_~-___.__~_._._.H..__.__.._.__.._~________
repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perforrn work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount
provided in Florida Statutes ~287.017 for Category Two, for a period of 36 months
from the date of being placed on the convicted vendor list.
9. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112,
Florida Statutes. Offerors must disclose with their Proposal the narne of any officer,
director, partner, proprietor, associate or agent who is also an officer or employee of
City or any of its agencies. Further, all Offerors must disclose the narne of any officer
or employee of City who owns, directly or indirectly, an interest of fIVe percent (5%) or
more in the Offeror's firm or any of its branches or affiliate companies.
10. PERFORMANCE BONDS AND INSURANCE
Upon award of a contract, the Successful Offeror, as required within the scope of the
solicitation, rnay be required to subrnit performance bonds and/or payment bonds.
Offeror shall provide certificates of insurance in the manner, form and amount(s)
specified.
11. SUMMARY OF DOCUMENTS TO BE SUBMITTED WITH PROPOSALS
The follOWing Is a summary of docurnents to be submitted by each Offeror:
a. Proposal
b. Certification Form
c. Certified Resolution Form (or firm's own Corporate Resolution)
d. Offeror's Qualifications Statement Form
e. Vendor Drug Free Workplace Form
f. Non-Collusive Affidavit Form
g. Proof of applicable insurance
12. SUBMISSION OF PROPOSALS
12.1. Proposals must be typed or printed in ink. Use of erasable ink is not permitted.
All corrections to prices made by the Offeror must be initialed.
12.2. Proposals rnust contain a manual signature of a corporate officer or designee
with the proven authority to bind the firm in rnatters of this nature. The address
and telephone number for any communications regarding the Proposal must be
included.
12.3. Proposals shall contain an acknowledgment of receipt of all addenda.
12.4. Proposals by corporations must be executed in the corporation's legal name by
the President or other corporate officer, accompanied by evidence of authority
to sign. Evidence of authority shall be provided on the enclosed Certified
Resolution form, or by the company.s own Corporate Resolution.
__~___._____~_______.___'_._ ._____....... _", ______.. '.~.h~" _. . .._~ . .h __ _.'._ .___.__.' __'___'.. .'. _._ _~ _____._.~....._..___.__________.__________________...._._._~L.~..'.' --~_._~---~._._...
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City of Tamorac
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Pllrr:h~~!!:'JL& c.ont~acts Division
12.5. Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature.
12.6. Proposals shall be submitted to the Purchasing Office on or before the time
indicated in the Request for Proposals. Proposals shall be submitted in a sealed
envelope (faxed proposals will not be accepted under any circumstances). The
envelope should be clearly marked on the exterior with the applicable
solicitation name and number. The envelope should state the name and
address of the Offeror and should be include all documents as specified in the
Request for Proposals. Purchasing and Contracts Division staff is not
responsible for the premature opening of a Proposal that is not properly
addressed and identified.
12.7. In accordance with Florida Statutes, Chapter ~119.07(1 )(a) and except as may
be provided by other applicable state and federal law, the Request for
Proposals and the responses thereto are in the public domain. However,
Proposers are requested to specifically identify In the submitted proposal any
financial information considered confidential and/or proprietary which may be
considered exempt under Florida Statute ~119.07(t).
12.8. All Proposals received from Offerors in response to the Request for Proposals
will become the property of City and will not be returned. In the event of
Contract award, all documentation produced as part of the Contract shall
become the exclusive property of City.
12.9. The Proposer preparing a submittal in response to this RFP shall bear all
expenses associated with its preparation. The Proposer shall prepare a
submittal. with the understanding that no claim for reimbursement shall be
submitted to the City for the expense of proposal preparation and/or
presentation.
13. MODIFICA nON AND WITHDRAWAL OF PROPOSALS
13.1. Proposals may be modified or withdrawn by a duly executed document signed
by a corporate officer or other employee with designated signature authority.
Evidence of such authority must accompany the request for withdrawal or
modification. The request rnust be delivered to the Purchasing Office at any
time prior to the deadline for submitting Proposals. Withdrawal of a Proposal
will not prejudice the rights of an Offeror to submit a new Proposal prior to the
Proposal opening date and time. No Proposal may be withdrawn or modified
after the date of proposal opening has passed.
13.2. If, within twenty-four (24) hours after Proposals are opened, any Offeror files a
duly signed, written notice with the Purchasing Office, and within fIVe (5)
calendar days thereafter demonstrates to the reasonable satisfaction of City, by
clear and convincing evidence, that there was a rnaterial and substantial
mistake in the preparation of its Proposal, or that the mistake I~ clearly evident
on the face of the Proposal, but the intended correct Proposal is not similarly
evident, Offeror may withdraw its Proposal and any bid security will be retumed.
Thereafter, the Offeror will be disqualified from further bidding on the subject
Contract.
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14. REJECTION OF PROPOSALS
14.1. To the extent permitted by applicable state and federal laws and regulations,
City reserves the right to reject any and all Proposals, to waive any and all
informalities not involving price, time or changes in the work with the Successful
Offeror, and to disregard all nonconforming, non-responsive, unbalanced or
conditional Proposals. Proposals will be considered irregular and may be
rejected if they show serious omissions, alterations in form, additions not called
for, conditions or unauthorized alterations, or irregularities of any kind.
14.2. City reserves the right to reject the Proposal of any Offeror if City believes that it
would not be in its best interest of to rnake an award to that Offeror, whether
because the Proposal is not responsive, the Offeror is unqualified. of doubtful
financial ability, or fails to meet any other pertinent criteria established by City
within the scope of the solicitation.
15. QUALIFICATIONS OF PROPOSERS
15.1. Each Offeror shall complete the Offeror's Qualifications Statement and submit
the form with the Proposal. Failure to submit the Offeror's Qualifications
Statement and the documents required thereunder may constitute grounds for
rejection of the Proposal.
15.2. As a part of the Proposal evaluation process, City may conduct a background
check which may include a records check by the Sroward Sheriffs Office.
Offeror's submission of a Proposal constitutes acknowledgement of the process
and consent to such investigation.
15.3. No proposal shall be accepted from, nor will any contract be awarded to, any
person who is in arrears to City for any debt or contract, who is a defaulter, as
surety or otherwise, of any obligation to City, or who is deemed irresponsible for
unreliable by City. City will be the sole judge of said determination.
15.4. City reserves the right to make a pre-award inspection of the Offeror's facilities
and equipment prior to award of Contract.
15.5. Ernployees of the Proposer shall at all times be under its sole direction and
not an employee or agent of the City. The Proposer shall supply competent
and physically capable employees. The City may require the Proposer to
remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable. Proposer shall be responsible to the City for the
acts and omissions of all employees working under its directions.
16. INSURANCE
16.1. Offeror agrees to, in the performance of work and services under this
Agreement, comply with all federal. state, and local laws and regulations now
in effect, or hereinafter enacted during the term of this agreernent that are
applicable to Offeror, its employees, agents, or subcontractors, if any, with
respect to the work and services described herein.
_______._,.._~_._~________L__".~._..___~___~__________~".-----.---...--.----.-.~~-------------.---.--~------~-----.----.--_.-_...._-------
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City of Tamarac
A Pwchasing & Ccr.tracfs Division
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16.2.
Offeror shall obtain at Offeror's expense all necessary insurance in such form
and amount as required by the City's Risk Manager before beginning work
under this Agreement. Offeror shall maintain such insurance in full force and
effect during the life of this Agreement. Offeror shall provide to the ~ity's Risk
Manager current certificates of all insurance required under this section prior
to beginning any work under this Agreement.
Offeror shall indemnify and save the City harmless from any damage
resulting to it for failure of either Offeror or any Sub-Offeror to obtain or
maintain such insurance.
The following are required types and minimum limits of insurance coverage,
which the Offeror agrees to maintain during the term of this contract:
16.3.
16.4.
Line of Businessl Coverage
Commercial General Liability
Occurrence
$1,000,000
Aggregate
$1,000,000
Including:
Premises/Operations
Contractual liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross liability and Severability of Interest Clause
Automobile Liability
Workers' Compensation & Employer's
Liability
16.5. The City reserves the right to require higher limits depending upon the
scope of work under this Agreement.
16.6. Neither Offeror nor any Sub-Offeror shall commence work under this
contract until they have obtained all insurance required under this section
and have supplied the City with evidence of such coverage in the form of
an insurance certificate and endorsement. The Offeror will ensure that all
Sub-Offerors will comply with the above guidelines and will maintain the
necessary coverages throu.9hout the term of this Agreement.
16.7. All insurance carriers shall be rated at least A-VII per Best's Key Rating
Guide and shall be licensed to do business in Florida. Policies shall be
.Occurrence" form. Each carrier will give the City sixty (60) days notice
prior to cancellation. .
16.8. The Offeror's liability insurance policies shall be endorsed to add the City of
Tamarac as an "additional insured". The Offeror's Workers' Compensation
carrier will provide a Waiver of Subrogation to the City.
$1,000,000 $1,000,000
Statutory
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City of Tamarac
e'~
Purci'asina & Contracts Division
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16.9. The Offeror shall be responsible for the payment of all deductibles and self-
insured retentions. The City may require that the Offeror purchase a bond
to cover the full amount of the deductible or self-insured retention.
16.10. If the Offeror is to provide professional services under this Agreernent, the
Offeror must provide the City with evidence of Professional Liability
insurance with, at a minimum, a limit of $1,000,000 per occurrence and in
the aggregate. "Clairns-Made" forms are acceptable for Professional
liability .
16.11. The Successful Offeror agrees to perform the work under the Contract as
an independent contractor, and not as a subcontractor, agent or employee
of City.
17 . INDEMNIFICATION
17 .1. To the fullest extent permitted by laws and regulations, Successful Offeror shall
indemnify, defend, save and hold harmless the City, its officers, elected officials,
agents and employees from any and all claims, damages, losses, liabilities and
expenses, direct. indirect, consequential or inconsequential, arising out of or
alleged to have arisen out of the products, goods or services furnished by, or
the operations of, the Successful Offeror or its subcontractors, agents, officers,
employees or independent contractors pursuant to the Contract, specifically
including, but not limited to, those caused by or arising out of the following
conditions:
17.1.1 any act, omission or default of the Successful Offeror and/or its
subcontractors, agents, servants or employees in the prOVision of the
goods and/or services under the Contract;
11.2.1 any and all bodily injuries, sickness, disease or death;
17.3.1 injury to or destruction of tangible property, including the . loss of use
resulting therefrom;
11.4.1 the use of any improper materials:
17.5.1 a defective condition in any goods provided pursuant to the Contract,
whether patent or latent;
11.6.1 the violation of any federal, state, county or municipal laws,
ordinances or regulations by Successful Offeror, its subcontractors,
agents, servants, independent contractors or employees;
17.7.1 the breach or alleged breach by Successful Offeror of any term.
warranty or guarantee of the Contract.
11.2. The Successful Offeror shall pay all claims, losses, liens, settlernents or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
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Ci~1 of Tamilr3c _ _______.~_ ~ _______~l}!Ei1~~/.,fL~ Con.tracts Division
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17.3. City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Successful Offeror under the indemnification agreement.
Nothing cpntained herein is intended nor shall it be construed to waive City's
rights and immunities under the common law or Florida Statute 768.28 as
amended from time to time.
18. WARRANTIES
18.1. Successful Offeror warrants to City that the consummation of the work provided
for in the Contract documents will not result in the breach of any term or
provision of, or constitute a default under any indenture, mortgage, contract, or
agreement to which Successful Offeror is a party.
18.2. Successful Offeror warrants to City that it is not insolvent, it is not in bankruptcy
proceedings or receivership, nor is it engaged In or threatened with any
litigation, arbitration or other legal or administrative proceedings or
investigations of any kind which would have an adverse effect on its ability to
perform its obligations under the Contract.
18.3. Successful Offeror warrants to City that It will comply with all applicable federal,
state and local laws, regulations and orders In canying out its obligations under
the Contract.
18.4. All warranties made by Successful Offeror together with service warranties and
guarantees shall run to City and the successors and assigns of City.
19. NON.DISCRIMINA TION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the Successful Offeror shall not discriminate
against any employee or applicant for employment because of race, religion, color, sex
or national origin. The Successful Offeror will take affirmative action to ensure that
ernployees are treated during employment, without regard to their race, creed, color, or
national original. Such action must include, but not be limited to, the following:
employment, upgrading; demotion or transfer; recruitment or recruitment advertising,
layoff or termination; rates of payor other forms of compensation; and selection for
training, including apprenticeship. The Successful Offeror(s) shall agree to post in
conspicuous places, available to employees and applicants for employment, notices to
be provided by the contracting offICer setting forth the provisions of this
nondiscrimination clause~
20. TAXES
Successful Offeror shall pay all applicable sales, consumer use and other similar taxes
required by law.
21. PERMITS, FEES AND NOTICES
Successful Offeror shall secure and pay for all permits and fees, licenses and charges
necessary for the proper execution and completion of the work. if applicable. The costs
of all permits, fees, licenses and charges shall be included in the Price Proposal except
where expressly noted in the specifications.
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City of T amal "c . P,;/chasina & Cant/acts DwislOn
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22. TERMINATION FOR CAUSE AND DEFAULT
22.1. In the event Successful Offeror shall default in any of the terms, obligations,
restrictions or conditions in any of the Proposal documents, City shall give
written notice by certified mail, return receipt requested to Successful Offeror of
the default and that such default shall be corrected. or the actions taken to
correct such default, shall be cornmenced within seven (7) calendar days
thereof. In the event Successful Offeror has failed to correct the conditions of
default or the default is not remedied to the satisfaction and approval of City,
City shall have all legal remedies available to it, including, but not limited to
termination of the Contract, in which case Successful Offeror shall be liable for
all procurement or re-procurernent costs, and any and all damages permitted by
law arising from the default and breach of the Contract.
22.2. Failure on the part of the Proposer to comply with the conditions, terms,
specifications and requirements of the RFP shall be just cause for the
cancellation of the RFP award. The City may, by written notice to the
Proposer, terminate the contract for failure to perform. The date of
termination shall be stated in the notice. The City shall be the sole Judge of
non-performance.
23. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return receipt
requested, to Successful Offeror, City rnay without cause and without prejudice to any
other right or remedy, terminate the agreement for City's convenience whenever City
determines that such termination is in the best interests of City. Where the agreement
is terminated for the convenience of City, the notice of termination to Successful Offeror
must state that the Contract is being terminated for the convenience of City under the
termination clause and the extent of termination. Upon receipt of the notice of
termination for convenience, Successful Offeror shall promptly discontinue all work
and, to the extent indicated on the notice of termination, shall terminate all outstanding
subcontracts and purchase orders as they relate to the terminated portion of the
Contract, shall refrain from placing further orders and/or contracting with
subcontractors, and shall complete any continued portions of the work.
24. AUDIT RIGHTS
City reserves the right to audit the records of Successful Offeror, relating to this
contract, at any time during the term of the Contract, and for a period of three (3) years
after completion of contract. If required by City, Successful Offeror shall agree to
submit to an audit by an independent Certified Public Accountant selected by City.
Successful Offeror shall allow City to examine and review the records of Successful
Offeror at any and all tirnes during normal business hours during the term of the
Contract.
25. ASSIGNMENT
25.1. Successful Offeror shall not assign, transfer or subject the Contract or its rights,
title, interests or obligations therein without City's prior written approval.
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11
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City of iamarac
m_-e
Pw-chasing & C.:;ntracls Oivision
25.2. Violation of the terms of this paragraph shall constitute a breach of the Contract
by Successful Offeror and City may, at its discretion, cancel the Contract. All
rights, title, interest and obligations of Successful Offeror shall thereupon cease
and terminate.
GOVERNING LAW:
THE LAWS OF THE STATE OF FLORIDA SHALL GOVERN THIS CONTRACT. VENUE
SHALL BE BROWARD COUNTY, FLORIDA.
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City of T3mal8c . Purchasina & Contracts Division
__.______~__~____.'k__~____...__.>__._~...___..___.___ . . ____.____..__.___~_,~___~____=_~_._________
V. STATEMENT OF WORK
A. SCOPE OF PROPOSAL
The purpose ofthis Request for Proposals is to obtain the services of a qualified firm
to administrate the task of processing, invoicing and collecting the costs for
transporting Emergency Medical Service (EMS) patients on behalf of the City of
Tamarac Fire Rescue Department, in conformity with the requirements contained
herein.
The City is seeking a contract for an initial term of three (3) years, with two (2)
additional two-year renewal terms based upon satisfactory performance and mutual
agreement of both parties.
The City of Tamarac provides Basic Ufe Support (BLS) and Advanced Ufe Support
(ALS) services to the citizens and visitors of Tamarac, and bills for medical services
rendered by the Fire Rescue Departrnent. Annual transports are estimated to
exceed 5,900 per year.
Charges have been established for Advanced Ufe Support Transport, Basic Life
Support Transport, mileage and civil assists. The Fire Rescue Department is
projecting this fee structure to result in greater than $2 million in annual gross
billings. During the past three years, collections from Medicaid have been
approximately 2% of total collections.
B. SERVICES TO BE PROVIDED
1. Invoice patient and/or other third party responsible for payrnent of services
rendered in accordance with time frarnes as stated herein.
2. Collection and generation of any and all insurance forms, filings and record
rnalntenance.
3. Provide HIPAA privacy practices requirernents to all patients transported.
4. Provide and administer a cornpliance program to ensure cornpliance with all
State and Federal regulations.
5. Provide the City's Finance Department with all monthly finance, billing and.
receivable reports as stated herein.
6. Provide a Customer Service Representative to assist patients and/or other
third party payors in all billing inquiries in a timely fashion as specified herein.
7. Conduct any follow up required to obtain the necessary insurance information
to process invoices for payrnent.
C. MINIMUM REQUIREMENTS
1. Successful Proposer shall accept hard copy or electronically transmitted
information.
2. Successful Proposer shall be responsible for invoicing, collection, and
generation of any and all insurance forms, insurance filings. records
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City of Tamarac
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maintenance, and preparation of standard and/or custorn reports, as
requested or required by City.
D. CONTRACTOR RESPONSIBiliTIES
1. When preparing invoices, the Successful Proposer shall include the following
information on every invoice:
a. Account number.
b. Invoice number and date.
c. Name of transported patient.
d. Name of responsible party, if different from patient.
e. Complete patient address.
f. Date of transport.
g. Location of transport (address or location patient was transported
from).
h. Destination of transport (hospital or other facility).
i. Detailed cost of transport by line item.
j. Incident nurnber ("Run" number provided by Tarnarac Fire Rescue).
2. The invoice will also contain a message stating "This is an invoice for
services provided by the City of Tamarac". Sample invoices should be
included with proposals.
3. All invoicing and reporting systems shall be computerized. Provide computer
operating systern information, hardware configuration and software used.
4. Mail invoices to patients within five (5) days of receipt of patient information
from T amarac Fire Rescue. This rnailing shall include a pre-printed return
payment envelope, with the payment address specified by the City of
Tamarac.
5. Second notices shall be sent to patient, in the event of non-response to initial
invoice, at thirty-five day intervals. Third notices shall be sent at sixty-five day
intervals. Provide samples of second and third notices.
6. Provide Electronic Claims Processing for Medicare and Medicaid.
7. Mail or electronically process applicable Insurance forms to third party payers
as required or requested by the patient. Either method shall include
information on where to send payments to City of Tamarac.
8. Post all payments as received by the City's bank through the lock box.
9. Invoice the City on a monthly basis for services rendered based on flat fee for
Medicaid and percentage of other fees collected, as indicated on Price
Proposal page included herein.
10. RespOnd promptly to all patient requests and inquiries, whether written or
verbal.
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City of T am,,1 <,(; eo Purchasing ~ Contracts Division
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11. Comply with all applicable Federal, state and local laws as they apply to the
services being provided, such as, but not limited to, the Federal Debit
Collection Practices Law. This further includes all requirements to maintain
confidentiality for all medical and patient inforrnation as referenced in state
and local laws, ordinances and/or regulations.
12. Negotiate and arrange modified payment schedules for those individuals
unable to pay the full amount at time of initial billing.
13. Maintain any and all documentation, records and patient information in a safe
and secure manner that will allow inspection and audit by the City of Tamarac
or its agents upon proper notification and within the scope of the awarded
Contract.
14. Provide the City with a report of aU accounts past due more than 180 days
(except where a modified payment schedule has been arranged), including
all pertinent facts regarding said accounts. Accounts past due for rnore than
one year may be withdrawn from the Successful Proposer and returned to
the City of Tamarac for further collection.
15. Verify, correct and rnaintain accurate billing address information for all
transported patients
16. Maintain a working arrangement with all of the Tamarac Fire Rescue-
serviced hospitals wherein said hospitals provide copies of patient run sheets
for each transport to their respective facilities.
17. Include a citizen satisfaction survey and a return, self-addressed, postage
paid envelope with each invoiced mailed. This survey shall be no more than
one 8 %x 11 page.
E. RESPONSIBILITIES OF THE CITY OF T AMARAC
1. The City of Tamarac will provide the necessary patient information to the
Successful Proposer on a weekly basis, for all transported patients within the
specified time frame.
2. The City of Tamarac will comply with all Federal, State and local laws, rules
and regulations as applicable to the contracted services.
3. The City of T amarac will agree to use the Successful Proposer exclusively for
the services specified herein as long as the contract term is current and in
force.
4. The City of Tarnarac will make every effort to obtain the proper billing
address for all billable patients prior to forwarding said information to the
Successful Proposer.
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City of Tamarac
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Purchasing & Contracts Division
F. DEUVERABLES
1. Distribution of Charaes and Collections - This report will track the changes,
payments and financial class mix of all patients for a given month. Provide
sample.
2. Aaed Receivable Reoort - This report will have outstanding invoices sorted
by date with amounts for thirty days, sixty days and ninety days. This report
will provide totals for these categories.
3. New Charaes Aloha Listina - This report lists all invoices alphabetically by
patient name or responsible payor. Provide sample.
4. Monthlv Payment Listina - This report lists payment, bad checks, charge offs,
write offs and refunds posted to each patient's account. Provide sample
5. Check Edit listina - This report lists all patients due refunds as a result of
overpayment of account. Provide sample.
6. Additional reports as required or requested by City.
G. PERFORMANCE SCHEDULE
1. Pricing should reflect costs for services during the initial three (3) year
contract term, from October 1, 2004 to September 30, 2007. The Price
Proposal should reflect the total costs for all services and should detail the
different fees for each service.
2. The Proposer shall include sarnple invoices and the messages that will be
used on 35- and 65-day notices as part of the submittal. All invoice and
notice text, layout, color of ink and paper stock is subject to approval by City.
VII. PROPOSAL SELECTION
The City Manager will appoint an Evaluation and Selection Committee to review Proposals.
The City reserves the right to select the Proposer who represents the best value, and to
accept or reject any proposal submitted in response to this solicitation. The City's
Evaluation and Selection Committee will act in what they consider to be the best interest of
the City and its residents. .
Price shall not be the sole determining factor for selection, as Indicated In the following
section.
VIII. EVALUATION OF PROPOSALS
A. Evaluation Method and Criteria
A Selection/Negotiation Committee has been appointed by the City Manager and will
be responsible for selecting the most qualified firm and then negotiating a contract.
The Proposers with the highest-ranked submittals may be asked to rnake a detailed
presentation of their product/service to the Evaluation and Selection Committee.
16
City ofT.;Jma(:~(.
e
' . . P1lrchaSi/ig & Contracts Division
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All Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such Proposals rnay be evaluated without
discussion. Hence, proposals should be initially submitted on the most complete and
favorable terms which Proposers are capable of offering to the City.
After presentations, firms will be assigned a final score, with the highest-ranked firm
moving forward to the negotiation phase. Upon successful negotiation, a
recomrnendation for award will be considered by the City Commission. No work on
this project shall proceed without written authorization from the City of Tamarac.
The City reserves the right to enter into contract negotiations with the selected
Proposer. If the City and the selected Proposer cannot negotiate a successful
contract, the City may terminate such negotiations and begin negotiations with the
next selected Proposer. No Proposer shall have any rights against the City arising
from such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the following:
1. Qualifications
a. Verification of availability of qualified personnel.
b. Verification of availability of equipment.
c. Ability to meet set standards.
d. Expertise of staff.
e. QualifICations of the firm.
f. Experience.
g. References frorn other municipalities providing similar services.
2. Technical
a. Understanding of the requirements.
b. Approach.
c. Technical soundness of the proposal.
d. Proposed scope of work.
3. Financial
a. Cost Effectiveness.
b. Reasonableness of proposed price.
c. Evidence of insurance and/or bonding.
4. Other
a. Location of firm (within Tri-County area of Miami-Dade, Broward
and Palm Beach Counties).
b. Previous contracting experience with the City, if any.
c. Performance under past contracts with the City, if any.
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City of Tamarac ' . Purchasing & Ccntr3cts Division
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B. Weighted Criteria
Points will be assigned to each proposal based on the following weighted criteria:
CRITERIA
MAXIMUM POINTS
1. Expertise/Qualifications 20 points
2. Experience in Stated Criteria/Medical Billing 20 points
3. Governmental/Municipal Experience 25 points
4. Technology and Equipment Availability 10 points
5. Collection Philosophy 10 points
6. Price 10 points
7. Location - Office within the Tri-County Area 5 points
These weighted criteria are provided to assist Proposers in the allocation of their
time and efforts during the proposal preparation process. The criteria also guide the
Evaluation Committee during the short-listing and final ranking of proposers by
establishing a general frarnework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a recommendation
for award.
C. PRESENTATIONS
The short-listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City's request.
D. RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities not
involving price, time or changes in the work, and to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposals will be considered
Irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in its
best interest to make an award to a particular Proposer, either because the Proposal is
not responsive, the Proposer is unqualified, of doubtful financial ability, or falls to meet
any other pertinent criteria established by City within the scope of this solicitation.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE
REGARDING THEIR REQUEST FOR PROPOSALS MAY BE GROUNDS FOR
ELIMINATION FROM THE SELECTION PROCESS.
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City of Tamarac
"Committed to Excellence...Alwoys"
Purchasing and
Contracts Division
ADDENDUM NO.1
REQUEST FOR PROPOSALS
RFP 04-14R
MEDICAL BILLING SERVICES
DATE OF ADDENDUM: APRIL 20, 2004
ALL POTENTIAL PROPOSERS:
PLEASE NOTE:
1. Please include five (5) copies of your Proposal in addition to an Original
submittal.
All other terms and conditions remain the same as of this date.
This addendum should be signed and returned with your Proposal.
NAME OF PROPOSER: ,4d..Ii1..1t.-.J!},1 U.:lit. ;;;:x:..e$1f riot)' J .TL-LC,
SIGNATURE~.,- DATE: 6/;/61
7525 NW 88th Avenue _ Tamoroc. Florida 33321-2401 - (954) 724-2450 - Fox (954) 724-2408 - www.tamaroc.org
Equal Opportunity Employe'
I
City of Tamarac
"Committed to Excellence...Afways"
Purchasing and
Contracts Division
ADDENDUM NO.2
REQUEST FOR PROPOSALS
RFP 04-14R
MEDICAL BILLING SERVICES
DATE OF ADDENDUM: APRIL 27, 2004
ALL POTENTIAL PROPOSERS:
PLEASE NOTE:
The Due Date for Proposal submissions has been extended until Tuesday,
May 4.2004, at 4:00 P.M. local time.
The following questions have been submitted for clarification. The clarifications are
shown in bold faced type.
1. Please provide the number of Billable Transports (calls) for each of the past two
(2) years.
September 2001-August 2002 - 5.490 billable transports
September 2002-August 2003 - 5.893 billable transports
2. Please provide GROSS CHARGES and COLLECTIONS (RECEIPTS) for the
past two (2) years.
(Estimates):
September 2001-August 2002 - $1,745,399.00 gross and $1,496,003.00
collected to date.
September 2002-August 2003 - $2,087.191.00 gross and $1,444.860.00
collected to date.
3. Please provide the current Payor mix (by percentage if available).
(Le.Medicare/Medicald/Private Ins./Self Pays)
The following are approximate values; however. each month's values
change as revenues are added and subtracted in each category.
7525 NW 88th Avenue - Tamorac, Florida 33321-2401 - (954) 724-2450 _ Fax (954) 724-2408 _ www.tamorac.org
Equal Opportunily Employer
City of Tamarac
e
Purchasing & Contracts Division
Self pay:
Medicaid:
Medicare:
Insurance:
Total:
3.5%
2%
34.5%
60%
100%
4. Please provide a listing of your current rates (fees) charged. (i.e.
ALS/BLS/Oxygen/M i1eage/lVlMedications)
BLS: $310.00
ALS: $335.00
Per mile: $7.00
Non~emergency patient assist fee (after 3 such assists in a six month
period) ~ $50.00
No charge for Oxygen, IV Meds, etc.
There is a new fee proposal for FY05. not yet passed. The rates for this period,
however, are anticipated to be as follows:
BLS:
ALS 1 :
ALS2:
Mileage:
$360.00
$400.00
$500.00
$7.25
All other terms and conditions of this Request for Proposals remain the same as of this
date.
This addendum should be signed and returned with your Proposal.
NAME OF PROPOSER: AcI~ced Ula ~ce$";'j I he .
SIGNATUR~~'-' ~ DATE: 5/P4/t>4
.
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C~tJ f')f i;.un,lr?::
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-. ______ _ r:::1"c"_a.~0.g & _c~I)I:.~_C:j~0~~~~~
PROPOSAL FORM
RFP 04-14R
MEDICAL BILLING SERVICES
PROPOSAL PRICE
1. Flat Fee Percentage of 7.0% % to administer billing and collections
ies'5 \'- ~ - boJ<. ., c.~"t '$ 2Oc)/PlO.Jlt.
2. Flat Rate of $ 150.00 per month for Medicaid.
(~ Secltol-t. -\l PART F II of f'tb:p.c~ .fo, Cc>~fefe. prK.:.I'",CJ")
SUBMITTED BY: J
Advanced Data Processing. Inc.
Company Name:
Address: 520 NW 165th Street. Suite 201
City: Miami
T I h 305-'459-0652
e ep one:
State: Fl
Zip: 33169
FAX: . 305-521-on7
Email: dpassaro@emsclaims.com
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
__9_~'.___........-_____ ___ ____.. ..__._.____._______.....___._ p". ________.._________.__.__. .___ __.___.__
_._--...._._~--_.._--.--_--------~._---- ..-... ._-----~...._-_...~._------~.~. ----.------.---.. ..------.---- .-"--'---.-.--
_.._---_.._~-----
--...~---~..._---..-------_...._-- :-..
---.- ..~".__._---.~ ---. "._._---.-..~----- .__._------~".._-----_..- .-----.- .~-_.. .....~-~----_._--...... ---........_---
---.- _._.~~~..-----------------_._~" --- ---..._------*----,--..,.- --~---_._-----------_._-
-----.----'---
---. ..._-----_.~--~--------_.
/9
f!!Y.!.i. !:::~~J::H~~:. .
fA
-. u__ \~ _______ ._______~~c::..'1.<!.S!I!(l ':~'!'!!r!c:t.~elV}!'!.'l.'!
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (I). the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (I) certify that we(l) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions. and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL 0 PARTNERSHIP D
CORPORATION EJ
OTHER 0
If UOther", Explain:
~~~~
Authorized Signature
-
Donald Passaro
Name (Printed Or Typed)
Vice President- Client Relations
22-3875190
Federal Employer I.D.lSocial Security No.
Title
Advanced Data Processing, Inc.
305-459-0652
Telephone
Company Name
520 NW 165th Street, Suite 201
Address
305-521-0777
Fax Number
Miami, Florida 33169
City/State/Zip
Donald Passaro
Contact Person
dpassaro@emsclaims.com
Contact Email address
page 1 of1
CAli Mea lioll
I
P'y o~~~"!:!~r:_._____ .. --._-- ...----.--- c -.- ... -.. -.. .....?y~C.J-'~l!~g.,t Crn!!!..a..r:f:; 0.~s.!:'_'!.
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 8811I Avenue
Tamarac, Florida 33321
Company:
Contact Name:
Address:
City, State, Zip
Telephone No.
Fax No.
Advanced Data Processing, Inc.
Check One
~ Corporation
o Partnership
o Individual
o Other
_~~~.~~s~~...__..__. __...._.__..____.__._.
520 NW 165th Street, Suite 201
------, _.__.__.._-~
_Miami, Florida 33~.?!.___~____
305-459-0652
305-521-on7
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place
of business.
The correct name of the Offeror is:
Advanced Data Processing, Inc.
~'-__.--'_____'~_'_______'_T~___~_"'~.' .+~.' ~.__'. _____ _.___._._____._.___,....._..."'..__._.__..____ __._..
The address of the principal place of business is:
520 NW 165th Street, Suite 201
Miami. Florida 33169
2. If Offeror is a corporation, answer the following:
a} Date of Incorporation:~o~~~~..___.___.._
b) State of Incorporation: ~Iawar~._._".___._
c)
d)
e)
f)
g)
President's name:....Q.l:I~ Shamo~__._____
Vice President's name: Don Passaro _.___
Secretary's name: Gr:g EHiot ________________________
Treasurer's name: Do~ ~ha~n ..__._.________________
Name and address of Resident Agent: CT c~~~___._.___.__
P3ge 1 of 5
Offrw)/'s Ql/alifical/OIl Sta"!II1imf
_(~;!,!~_::~I:}~~ilnar~!~_. __ _ .'__
"er."~'~
i~ . .
-_._---~._-_.~. -..-----', .-.
. . .._.J'C1!.-r:;!.aS!'.'.(} L~ _C;O!,'!.,!:Cl!;JZ!.V1SiO'!..
3. If Offeror is an individual or a partnerShip, answer the following:
a} Date of organization: ~~._____~__.__
b) Name, address and ownership units of all partners:
c} State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
NJA
5. If Offeror is operating under a fictitious name, submit evidence of compliance with
the Florida Fictitious Name Statute. N/A
6. How many years has your organization been in business under its present
business name? _...?~~________ ____.____.__
a) Under what other former names has your organization operated?
None
-~------- ~-------------~..-.__._---_..............._-~-
-----------..-_._-~-----~--~. -~------~.._--~-----~~_._--~_._-~--~._-~~-----
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of
competency and/or state registration.
Occupational License Number 137178-0 Miami-Dade County, Florida
PI~as~'~~-f~71~-P~rtH:'At~cl,~e~t~' of ihi;d~~~~~t ;~-a-copy'oTADPi's occupatio"'aiUcense' ancHora
~...P~ of ADP~!icense to do ~siness_in Florida. .____._.__....___...._______
8. Have you personally inspected the site of the proposed work?
EJ YES D NO
9. Do you have a complete set of documents, including drawings and addenda?
~YES D NO
10. Did you attend the Pre-Proposal Conference if any such conference was held?
DYES EJ NO NJA- No Pre-proposal Conference was held in relation to this RFP.
PWle 2ar5
O!f~'ror s CmiJ/ifi:;afll)f; Smf6'm!ln(
I
E'.!l.?.!J"llr>;l!.:~(:..__._ _
--.------'^e---.-~--------- -- _.p~/~!!.'!!;il!.Y.._~f?:.?!'!!.r:!s O!..v~f!'!.
11. Have you ever failed to complete any work awarded to you? - If so, state when,
where and why:
No.
-_._~-~-- '..'- "___.__. ',~' _.._ ___._ _.__.__.______n___.'. .__ ____~,.____~_~_______.___..._____.__..__.__..____.~....~.___'_.,.~_'. _._
------------~--_.-
----~-----_.. -~---------_._------'--~----------_.__.._._--------
12.
State the names, telephone numbers and last known addresses of three (3)
owners, individuals or representatives of owners with the most knowledge of work
which you have performed and to which you refer (government owners are
preferred as references).
13.
-_~m__-.t-!!-~_.._______ Address _ TelephonL__..
City of Tamarac. Chief Paul Forsberg 6000 Hiatus Road, Tamarac, FL 33321 954-724-2436
~--- -- -~-----_......... "~'------_._---........-.._---------....__.._--...._-- - ....----- ..~---
.e~~m Beach County- Captain John Wilson 50 S Military Trail #101, WPB, FL 33415 561-616-6800
Lee County- David Kainrad 14752 Six Mile Cypress Pkwy. Fl Myers. FL 33912 239-335-1614
Brevritrd Counb!. Anr) Fosb~_n_---1040 S Flpridl' Aye.. ROckIedoe. FL 32955 -32f.6"6J:"2056
['51 me pertment experience of the key Indlviauals of your organization (continue
on insert sheet, if necessary).
Please refer to Part B: Starf Credentials of the ADPI proposal for qualitflcation of all employees.
- .
You may also refer to the resumes that have been included in the Attachments section of this
-----~------.--..
document.
.-. -'-"---~_'~__~""""6_._~.~_~......._.______~__ .___~............___________--.~__......_._ .,._~_.. ...__
14. State the name of the individual who will have personal supervision of the work:
Darryl Hartung
-.----.-....-. r__~.._.. -_____ __....._--...._____ .~, _._____p_u___..._...._~______~______.____...__~ .. ..... _._____ _~._.__...
15. State the name and address of attorney, if any, for the business of the Offeror:
Smith Gambrell and Russell, LLP.
------.....-
Suite 3100, Promenade 11,1230 Peachtree Street, N.E.
-_.._---_.._---,~." -------------_._---~..._------. ._--_._----------_.~---. ~-_.
~!!~.n.lit!_~~~~~~~___ ___ ________.___ __...____.____ .______ _.__ h_ ___ .__._____.___________
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
ADPI Holdings. Inc. owns 100% of Advanced Data Processing. Inc.
~"'.'''.._-'''-,-~, -~--- ...._~-_.._._----....- ---------...--.--,.- -..-~..~. ------ --.-., - - - ---.._..._-~ ---....-... ~-_...~-----_. -~.
~..--_----~-..~ _._---~--~.__._-----~ ------
17. State the names, addresses and the type of business of all firms that are partially
or wholly owned by Offeror:
None
_._.--------~--..._-_.----------------~-------------~_.-
--~~~ -.--- ._--._-------_._-.~ ._- - -.-- .__.,----~_.~-,-~-_._.._- --~----_.-...--, - ----- --.-.-- --.----
-----...---.. ..---_.. ~-_._----.---_._-_.~.. --.---. >-.--... ----------------. -, ----..._..~.-...._~..__.._-
Page 3 Of 5
Offerrx's Quahfical10n Statemel1t
_0!!._:,f~~~Tl.~~c..
. -----C----------------
P(I!r;~las'.j)~ _~_ ~?1.!!:rar:ls .i>!.'!!'~)"-
18. State the name of Surety Company which will be providing the bond, and name
and address of agent: .
t:!/A No Sure.!r.~~nd ~~e~uir.:~~_____ .m---____u_______u______.______~__.
..._-_._-_....._-~- ---~ .., _. - --- ~--~-._-~-._----. .---- .-.--..--...-------.----.--....---___. __~_ _~___ c__._
19. Bank References:
Bank
----~-
Address
Telee.I]~>ne __u__ __..
800-201-9509
--..-.---.--
704-427-7199
Merrill ~E~____ ~.5 William Street, Suite l?O~_Wellesley, MA 02481
Wachovia Bank NC 8502, PO Box 563966, Charlotte, NC 28262-3966
.---.-- ---...-.-.---.-.---------------- .. _.._------~---------~---_.~..._._.--
. -~ -----_._-_._-_._.~._--_.._---...__._~-- -'------ . . ...-.-.---- -_._----~---._-_. . -.---_.__.-----~. --~--_._--_..,._._-_.-
20. Attach a financial statement including Offeror's latest balance sheet and income
statement showing the following items: "Please see the back pocket of the proposal.
a) Current Assets (e.g., cash,' joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current liabilities (e.g., accounts payable, notes payable, accrued
expenses, provision for income taxes, advances, accrued salaries, real
estate encumbrances and accrued payroll taxes).
e) Other liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
Miller, Ray, Healey and Houser Date: 12/3112003
22. Is this financial statement for the identical organization named on page one?
E]YES DNa
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent-subsidiary).
-....,. ~ --~..-. . -.----.~_..._-;-__----_. __c_ _.._____.... ______..,. _._____,.~..~_____._._....~___~___.__.____ ~ '_"~_'___._'_~_'__'___'_
Pag~ <I of 5
Offerors Q/la/Jfi~3Iio" Slalcl'Hl'i111
I
Cil~C?~.r~m~,-~, ___' ---______u_ ------e----------.------_~ItC"a.~!!.'!.?_~I~~!0:.:~S Dill!:"?!!..
The Offeror acknowledges and understands that the information contained in response
to this Qualification Statement shall be relied upon by owner in awarding the contract
and such information is warranted by Offeror to be true. The discovery of any omission
or misstatement that materially affects the Offeror's qualifications to perform under the
contract shall cause the owner to reject the proposal, and if after the award, to cancel
~ard and!: contract.
L ~----~-C___________
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUAL'FICA nON S1 A TEMENT
Florida
State of
County of Miami-Dade
On this the 27th day of April .20 1lL . before me,
the undersigned Notary Public of the State of Florida, personally appeared
Donald Passaro
(Name(s) of individuates) who appeared before notary)
and
whose name(s) is/are Subscribed to within the instrument, and helshelthey
acknowledge that he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
BLlC, STAT A
,,\lllt,,",- na~:-~ ,:.-': t..r.. -"-t~;..~
~~~p., ~ ..., ~A.)'" ....... ._,.. L_.u.t.
~S_ . -\CCl!l:::is:iCllii ~~"l~':"':'- D f/)f
..~ ~ - ..... '-"....-... 1J/1/l,u II~, h./~
~=1-:,!~lzij ~i.::~~t27. ~~;) ._~fh......, Ir\. 1<' J V" 0-
o;...;t?;.;~.-,~~~ .,.-.?~:~~..;!.~ . (N f N t P bl' . P . t
..::;.,. 1..:." --.. .., __'.:.'": '_:..~-l~. ame 0 0 ary U IC. nn,
Stamp, or Type as Commissioned)
~ Personally known to me. or
o Produced identification:
(Type of Identification Produced)
o DID take an oath, or
I!Q DID NOT take an oath
"--, .~.-.-.._,--- '---,_. -~ ..-- -~--_. - --"---'~..'.- -..
Page 5 of 5
.----..----.--. -. '-.----'+-'. .."--.._. ._~.
Offeror's QlI:I:ilil;.;'1t;on St3temellr
.r;:!!}~'!_Td' r:..~:!!~~. _ ___.
.- P.'___'_h'__ ---e... .. u_n_.__.__~0U1~/I"'~i!~~r!._~r1-";jl;ts ;J/V15,.~n
VENDOR DRUG-FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug-free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug-free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the State or by any political subdivision for the
procurement of commodities or contractual services, a bid received from a business that
certifies that It has implemented a drug-free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug-free workplace program. In order to have
a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1 ).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or
any state, for a violation occurrihg in the workplace no later that five (5) days
after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this sectioh. As the person authorized to sign the statement. I
ify that this form complies fully with the above requirements.
Advanced Data Processing, Inc.
Company Name
Page 1 of 1
f)wu.Fme WClkpi.:lC03
I
e.
.s::IY.!!~!<J!!~~':,lC ._.__ ..._____________ ___ _ _._.__',..' . _ _ 'd_.._ _. _....__ f'I'!r:h;JS~!H & c~~?E~..:~:';~~n_
..
NON-COLLUSIVE AFFIDAVIT
S t f Florida
ta eo
)5S.
County of Miami-Dade
Donald Passaro
deposes and says that:
being first duly sworn,
1.
He/she is the Officer- Vice Presidenl
Representative or Agent) of Advanced Dala Processing, Inc.
that has submitted the attached Proposal;
2. He/she Is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired. connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposa' has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or Conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Offeror, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Offeror or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
, (Owner, Partner, Officer,
, the Offeror
~
Donald Passaro
Printed Name
Vice President- Client Relations
Title
Page 1 of 2
Nv/l-Cullusivr: Affic1aYlt
!::~~:Y-_?L ~~~/!~.~/:~~__._ ____
_ __.____._.. __.____._~~ .___ __. _.. __.. ._!~:I!,;'_'_i1_.<;:{;(L\ C()!"~1:-.(s.;2~1~~~
~\1iJl
ACKNOWLEDGMENT
NON-COLLUSIVE AFFIDAVIT
State of Florida
County of Miami-Dade
On this the 27th day of April . 20~, before me, the undersigned Notary Public
of the State of Florida, personally appeared
Donald Passaro
and
(Name(s) of lndividual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
\\\U"" D........l...tt U::l'l"'"l.m'l....NOTARY BlIC, STATE OF FL IDA
"'l\VPIJ."-' ........' ~...n_ --0 &
NOTARY PUBLIC ,?~)ol..-... ~com.mission~DD~'tiii
SEAL OF OFFICE: %~ral~ ElF"..! J'm;e.1:~' !:i..~ ~IIP,Y( ~ 'T fAf/6
-:;"i~~';.~ !!r-!:d~ !...."l1 (N f N t P bl' . P . t
"'I ~,,\\\\" &~'-'''''' "-'r~;..."Cc ,'.'" ame 0 0 ary U rc. nn.
'~!:I'\ ~..~c..._...... ....--....-u ". -....
Stamp, or Type as Commissioned)
(i Personally known to me, or
o Produced identification:
(Type of Identification Produced)
o DID take an oath, or t8'OID NOT take an oath
Pi.lW~ 2 of 2
Non-Col/vsn-e AtfgJ;:rvir
I
7/612004
MEDICAL BILLING
Committee Evaluation Totals
RFP 04-14R
Proposer's Name: Advanced illant
Data Proc. MedBIII
No Conflict of Interest No No
Adhered to the Instructions Ves Ves
Expertise/Qualifications (20 points)
Assistant Fire Chief 20 18
EMS Chief 20 18
Controller 20 15
Management Analyst 20 15
Experience In Stated Criteria (20 points)
Assistant Fire Chief 20 18
EMS Chief 20 15
Controller 20 15
Management Analyst 20 20
Governmental/Municipal Experience (25 points)
Assistant Fire Chief 25 20
EMS Chief 25 20
Controller 25 20
Management Analyst 25 25
Technology and Equipment Availability (10 points)
Assistant Fire Chief 10 10
EMS Chief 10 10
Controller 10 10
Management Analyst 10 10
Collection Philosophy (10 points)
Assistant Fire Chief 10 7
EMS Chief 10 10
Controller 10 7
Management Analyst 10 10
Price (10 points)
Assistant Fire Chief 8 8
EMS Chief 8 10
Controller 6 7
Management Analyst 5 10
Location (Trl-County Area) (5 points)
Assistant Fire Chief 5 1
EMS Chief 5 0
Controller 5 0
Management Analyst 5 0
TOTALPROPOSALPOIN 5
Assistant Fire Chief 98 82
EMS Chief 98 83
Controller 96 14
Manaaement Analvst 95 90
387 329
TOTAL PROPOSAL RANKING
Assistant Rre Chief 1 2
EMS Chief 1 2
Controller . 1 2
Management Analvst 1 2
ANAL RANK 1 2
EXHIBIT 2 TR 1 0468
UdriveJ2004 Bidsl04-14R104-14R Proposal Evaluation Worksheet.xls PROPOSAL EVALUATION
City Of T amarac
.
.
Purchasing and Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
ADVANCED DATA PROCESSING. INC.
1) n
THIS AGREEMENT is made and entered into this ~ day of lf4A-~
2004 by and between the City of T amarac, a municipal corporation with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and Advanced Data
Processing, Inc., a Delaware corporation with principal offices located at 520 NW 16Sth
Street, Suite 201, Miami FL 33169 (the "Contractor") to provide for the administration,
processing and receipt of payments associated with transporting Emergency Medical
Service (EMS) patients on behalf of the City of Tamarac Fire Rescue Department.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, conditions of ReQuest for
Proposals (RFP) 04-14R. "Medical BillinQ Services", (General Terms and Conditions,
Instructions to Offerors. and Statement of Work), all addenda issued prior to, and all
modifications issued after execution of this Agreement. These contract documents form the
Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or
repeated therein.
2) The Work
The Contractor shall perform all work for the City required by the contract documents
as set forth below:
a) Contractor shall furnish all labor, materials. and equipment necessary to administer,
process, and receive payments associated with transporting EMS patients as
specified in RFP 04-14R.
b) Contractor shall supervise the work force to ensure that all workers conduct
themselves and perform their work in a safe and professional manner. Contractor
shall corn ply with all OSHA safety rules and regulations in the operation of
equipment and in the performance of the work. Contractor shall at all times have a
competent field supervisor on the job site to enforce these policies and procedures
at the Contractor's expense.
c) Contractor shall provide the City with seventy-two (72) hours written notice prior to
the beginning of work under this Agreernent and prior to any schedule change with
the exception of changes caused by inclement weather.
d) Contractor shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this Agreement,
which are applicable to the Contractor, its employees, agents or subcontractors, if
any, with respect to the work and services described herein.
1
I
VI.-CONSENT AGENDA
Revised 10/9/06 ITEM B.S.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o December 6, 2005
o December 20, 2005
o January 3, 2006
[8J January 17,2006
November 14,2005 (Noon.)
December 5, 2005 (Noon)
December 19, 2005 (Noon)
January 3, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
[8J Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o February 7, 2006
o February 21, 2006
o March 7,2006
o March 21,2006
January 17,2006 (Noon)
February 6, 2006 (Noon)
February 21,2006 (Noon)
March 6, 2006 (Noon)
0 Development Plans
0 )
New Business ~-) .--1
0 Legal ~-~._<
L /
""i''"-,-" " --
0 UnfInished Business ..-~..-.... -)
~
0 Presentation ,--' , --
"
::t:!!I .':.~J
jJ
C=l
:.:J:;-L
RECOMMENDATION: A motion to piggy-back a Palm Beach County School Board Bid# 05C-I0C;Qto S~ex
Grinnell of Miramar, Florida to monitor and repair the Fire Alarm System at various locations througho~he ~~ in
the amount of: $ 28,098.49. . ~
EXPLANATION: The Facilities Division would like to enter into an agreement with Simplex Grinnell for the annual
certification, monitoring and maintenance for our fire alarm systems. Simplex Grinnell has managed the maintenance
of our systems over the past year and they are also under contract with the School District of Palm Beach County.
Simplex Grinnell wiJI extend the Palm Beach County School bid costs to us (see attached bid) with the pricing locked
in for three (3) one (1) year terms contingent upon execution of an agreement satisfactory to the City Attorney. The
contract would allow us to modify the number of devices that wiIJ be necessary due to the upcoming Fire Alarm
upgrade bid.
PROGRAM IMPACT: This contract is for the annual certification, monitoring and maintenance for our fire alarm
system,
FISCAL IMPACT:
Account#:
001-2511-519-49-17
401-2821-536-49-17
Last Year's Expenditure:
$25,178.09
'~~n
As IS ant to the Finance Director
Procurement Services
S:\BULLETTN\FORMS\AGENDA ITEM REQUEST FORM. DOC
C: Paula leBlanc - Facilities Manager
Barb Conboy - Utilities Admin. Manager
File
Expenditure:
$27,258.63
$839.86
$28,098.49 ~
,'.- i ~Signa...'
! I
\
i
1
2 RESOLUTION NO. R- 06
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 APPROVING THE "PIGGY-BACK" OF A PALM
7 BEACH COUNTY SCHOOL BOARD BID #05C-IOC
8 TO SIMPLEX GRINNELL OF MIRAMAR, FLORIDA
9 TO MONITOR AND REPAIR THE FIRE ALARM
10 SYSTEM AT VARIOUS LOCATIONS THOUGHOUT
11 THE CITY IN THE AMOUNT OF $28,098.49; AND
12 PROVIDING AN EFFECTIVE DATE.
13
14 WHEREAS, upon recommendation of staff, it is the City's desire to enter into a
15 Service Agreement with Simplex Grinnell, LLP of Miramar, Florida and "piggy-back" a
16 Palm Beach County School Board Bid#05C-IOC to monitor and repair the Fire Alarm
17 System at various locations throughout the City in the amount of $28,098.49.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
19 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed
21 as being true and correct and are hereby made a specific part of this Resolution upon
22 adoption.
23 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
24 approves the Service Agreement with Simplex Grinnell, LLP of Miramar, Florida and
25 "piggy-back" a Palm Beach County School Board Bid#05C-I OC to monitor and repair the
26 Fire Alarm System at various locations throughout the City in the amount of $28,098.49.
27
Section 3.
That this Resolution shall become effective immediately.
S:\CA\RESO\Agreements\Bid Awards\Piggy-Back School Board Simplex.doc
1 PASSED AND ADOPTED this
day of January, 2006.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 ATTEST:
21
22
23 City Clerk
24
25 (Corporate Seal)
26
27
28
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \RESO\Agreements\Bid Awards\Piggy-Back School Board Simplex.doc
fqco;' iif~ /f."aCri....
S8Cllf/l(
SERVICE AGRf:EMENT
10550 (;O/YI'nl\l'<~ Part<;way Mlramar. ~l33025 Pho",,:
ThI8 agrelltme.)t;.$ madIJ by and ~ Cily Of Boynton BeElCh ("Cus!OtIlllr"1 and SimplexOrlnnefllP ("Company") and is effectlve ~ (;1 1010112005 to
0913012008.
Cuslomer 89r~(l$ to I)t.n:hSJl8 and Co~llIlY 3grel/~ to pl'O\.ida the 8ervl~a.$, 8S d~r"""d h9rain. and mater!als llS se1 forth in this Aoreamenr aubj.XI to th.. tarms
8ild <:<)MttiOm of Ihis Agreement.
SCOI'li 01' WORK
~ will be provided al11le fOllowing IocalioM:
Art ~tw. Chamber$, Ct.y Hall, C~ Hall ~est \Mno. City Hall W..31 WiIl9. Civic Center. Ezell f1lltstef, FIn; Station 1. Fire SIallon 3. 1'1." Station 4. Lil:>"ary,
PerilIng G!lfBge. ~1S1OI R<\O!;ltl. Police station. WI 3. pw~. PW2. PW6, School House Museum. Se',1Or CrIl'rter, WilitiEl$ Admin Elulldlng
S&lVic9(a) and pr1\:lllg:
TOTAL ANNUAL PRICE (P1115 Any Applicable lax)
Twenty-Eight Thousand Ninety-Eight Dollars and 49 Cents (S28,098.49).
Payment Terms:
Paymem is dU811Pon re<;ell)t Of invw.e.
AI peymenll;~)( ~i(;;:,(~} ihall be made quarterly
CUSTOMER AeciPTANCf
In accepllng thi$ propO".aI, Cu~mer agrEl6llto !he terms ana COr1Qllion" C(Jntain&d he....i" and eny allachments \If rlder~ at1ili~.J(!~ h~l\ItC' that ""nisin addlllonal
terma snd <:l)(ldltll)r.$. 1\ i$ vooeAlood lhat these terms and CO~")M ~811 (If<illvail over any varletion in temlll and ,;anllnll)rl$ on any purchase ordSf or other
doclHY1eflt tnilll: Ill... CU-."'lQmer may i&ws. Ivly cha""es in tile :lyS1ern ~t.iGsled by the Cu&~omer after !he B~ecijtion 01 \Oi$ A~rnQflt ~h'lltl t>G p&ld for by 11\4
CualOmer llllll BUell ctJaogeo sr.s. be aultlorl:zed In wnllng. ATTIi'NTlON IS DIRECTED TO THE UMlTIIlTION QF LIABILITY, WARR.'IHTY, INDEMNITY AND
OrHElIr CONDITIONS CONTAINED IN THIS AORUME,,".
custOMER
City Of Boynton Beach
222 NE 9th Ave
Boynton Beach, FL 33435
8~;
Print Name: Paula Ulbfanc
Title: Facilities Mafnl<.tneoce Supervisor
Phone#:561-T42-8214
FElXI :
Customer email :
PO#:
(Cu$tomer)# :
D&t6:
SIMPI..EXGRlNNElL lP
10550 Comrnercf# Parkway
Miramar. FL 33025
By: --~------i---
Print Name: Edwin A. Kane
Title: SSR
License Number (if applicable)
Oats.
T_. al1d ConditioFl6
1" Tel"lll. trill initial term cf thl8 Agreement she It
commer,r,e :ltI \/'loll eff~& ~& Bnd oont-nue for 3
year9(tn~ .',.,~l Term'). N. In!! conclusloo oItne
Initial Term, ("i~ "lIre.mantshall eutomatlcally
8xtenllfor $VCC8811ive terms aqual to the Inltllll
Tl!fI1IllI'Ile$s IIlth9l1lQr1y lIiVBS written notice tll the
tlt~1)f psr1y atlNet thiny (30) days prior \0 the .,,~d
()f 11M tIJoo-clmlnt term.
:.t. ~1Ilent. Paymenta al1aU ~ Invol{;e(l ;!l(IO dl.l9 in
IIccordanctl wlth thelelll13 and condItIQl\$ sat forth
8110\'9. Work performed on It lime and me!eri.1
bll8l8 !lhslllle at tile tMn-provailing Company I"f!tll
for mater8l. labor. and rel!ite<l itt!>m$, in 'i'ff....t BI the
time suPP.llod t;nder this A!Jreement.
SimplexGrlnnell may InCtea$(J pnoes upon notice to
the Customer or annually l() refltet inerO;,,'.!; in
"",t..rial and labQr <)(>$~. CU$lomer lI!ilrell$1o pay
all WlIl8. permlb., enCl Ol!>er i;!till'1l"" inc:lud'ng but
n()f.lirnfted to lIIate and local Bales and 8.xcI8a tsl\ea,
t\ow<lv$r de$ignrded. levied or based 00 the servloe
"hari:lCl$ pur:;lIan! to thia Agreement. The
CUslofller", failure to mak. payment whet1 due Ie a
"Ieterlel Dre4Ch elf..l. AiI~r'ltiIl.
CSimpk;1o.unmaU U. 20:b. AU righu rcsen'~
~. Ttrll\illatioll. Company may t.rminat9 t~,ja
.A.gr*Mf!ntlmm~:)\e1y qt ~$ Soh) disctllfi()~ upon
the OCC;IH'etlee 1)1 lll'ly l;vent of Default as
her~!naftor oe'ln(>o. COIl-,p"l'Iy may al$() t&rminate
\his AlIre.ment at it$ $O/ediscretion upon nolice to
CI,l$IO:"Jl~r if CompanY'$ PllFformllnclI of its
l)bli~ati"n$ unde. lhis Agre..ment becomes
on\prat:1icable due 10 ob6oleecence of equlpme'd at
Cu:;tome(s premill86 or unavslabifity af parts.
.t. Default. An Event of Defeult !l!)SI' be 1) failure of
the Customer to j:lilY any 8n)Olmt Within l~n (10)
daya after lIle amount la due .sr.d payaltlle. 2) al)...~
of Ihe System or !he EqUlPl1181ll, 3) <J1~OIVliQr'\.
terrnlnstlon. Lllaco''llIl1U<lnce, inOOIv(\f1ey or l:Wsine$5
fallure of Cu~tomeL l:poo the occu~""o~ of ao
Evant of 0.1.ult. Cornpa ny Mev I)l.Ir$1.I8 011$ "r
more c1th.. following remellle",. 1) (ll$conti...,...
furnishing ServIces, 2) by wrttt..n nOllC8 to
C\lstom.r *Ia"" !hlt ba!al1C'J of unpaid amounts
due and..., 1>90011\' <jue under the thl8 Agre9f'lent
10 OE! Imflledl3t"'y (1\10 IInd payllb19. provid9d that
sit put due emountsllh..1 beer 1n\l~r8$t at tllri ",.1.,
of 1 %% P'l'r morn" (18% plior yeer) or !he 1119I1...t
l;>$Ic or p,~"$t1)J) ~oo,. 2';.1;5 7()tlO64
9maunl permit'lId by :Slll. 3) reee',a IJl'Irn..(lI~l:
pooQ&6s1on of any equipment for \II/"IIell C.):<!"rn6r
has nol paid. 4) proceed at ~,\" or ~quitJI '" ~1'Ift.,r~
per1crmaoce by Cualor,1er or reco'!l!llllam390'lS tol
bream 01 tht8 Ag.eamen!, and $) 'ec{J~~ .., CO$1$
and.,upenR~9, ineludlng withoullirnilalion
rea~o"able attorneys' fa,,$, If' r;onl1getion with
enlOK./ng or attemPIJng to enforce tN& Agreemlllll
5. Code Compliance. Company does not
<I"d~rt;lk" an obligation to inspect fer cOI)1(;Uan~
Wltrl iaws o~ r9gulationp; unlesa speclllc:any stale<! In
the $<:ope d w.Y.lc
0, Umitiltion Of liability; Llmltatlonll Of
Remedy. It iG und",'ato.,d and aart.d by t".
Cutltomer that Company:. not lll'ljtlsu...r amt
!"at insurance cove,elle, .f 8oy. ahall 1>.
obt_inad by the CUlltom.. and t/lat aMount$
,;""y..bie to c9mj>(lny l19r&unclaf B.e baaed upon
the value of tlla !lervll:es and the .~op. of
liability aat forth in tilts A9te."'.nt and ar.
llnr8lst.d to the value of tll. Customer's
ll~rty and tM property of oth&,a locat~d on
the prem_.
fIpJ /i/!e'/~"'"
, SIcriy
Customer agrees to look exclll~I".'J to tha
eustome". 1.$lIl'9r to racon, fo, injur~ or
damsll_ In the awnt of any 10S$ Or injury and
thQI Custorn.r rela.HI! and waiq, i111 '''hI of
recovery .,aim;t Company arising by way of
aubrDgatlon. Comp.ny mall" no gUllranty or
Warranty, includIng sny Intlt'i.d warranty of
rurChtnlability or "tn.st fOr a particular
PUl'pOt&e that equipment 0.- nrvlcw lupplled by
COihPiln1 .11 detect or ann OllCWT8ncea or the
conaequ8n1:U ("'-rafrom that tile eq ulpment or
a.lV~ W8$ ""Iv'*' to dldec:t: 01' avart.
,t is 11l1prtlCtlcal and ext_ly c1lft1clllt \0 fill the
IICwa,f d;ll",~.li, if any. which may prDlCimata"
'.!Iull ftom failure on the part of Company to
P.rform any of Its Obllllations under thl.
A$rHment. AccordIngly, Customer ..... ttlat,
Company atletl be al(elnPl from liability 'Dr any
10$&, dalAeg. Dr Injury arilllng dlracll" or
IInllrecl'y f'olll (I~c:urrenca.. 0' th.
c_aquencee tfl&r.f'om, whil\lk the .qulpm....t
or service "'n d..illn.1I to detect or .ve,t.
ShllUld Company be found liabla for any 10,..,
danalllJl! 01' 'njury .rlslng from a fall lite M th.
equtp~nt or .antiea in any raepeet, COIllPany',
"_b1l1lJ shall be limited 10 an afttoUIlC .qual to
tlla AlIreement prllle (as 1nQ'.'hd IIy tha price
fOf any addltkmal worlc.) or whe,. the time and
matarial paymenl ~"" it $8IKted, Custom....
time end IlMllarbll P4lYl'\..u to Company. Wh....
thl, Agrume...t CO"'fa rlultipla .lIn, liability
&b.B1I be 1IInllad to I"a amount of the pa,menb
ellocabl. to the sit.. where tlte Inlllltent
o~c::urred. Sueh sum sh.lI "e complete ...d
exclulillv1l.
If CualOtner d8$l_ Cortlpany 10 lI&eume greete,
lIablllty, t"- partin shllllamendthlaAureemenl
by litaClllnll ;II rider setting fortll the ."'OUtrt (of
additional liability and tha aclClltlOllal amollnt
P'YlIbleo by the Cualomer fc>r the .sslIf1IptkJn by
Comp.ny of such gr..ter ".~llIt" provided
however th.t lIudl rIde, shall in no way ba
Interpreled 10 l'iold COlhpally .. an 'nallrer. IN
NO EVENT SHALL COMPANY ii LIABLE FOR
""'1' DAMAGE, 1.0$8, INJURY, OR ANY OTHEA
CLAIM A~ISING FROM ANY IU!RVICING,
ALTf!RAnONS, MODIFICATIONS, CHANGiS,
OR MOVE"ENT~ Of' THE COVERED
SYSTEM(S) OR ANY OF ITS COMPONENT
PA~T8 In THIii CUSTOMER OR ANY TI1"lD
PARry. COMPANY 8HAU. NOT BE! LIA81.I: "OR
INDlRliCT,lNClDENT AL OR C(lNSEWa.T1AJ.
DAMAGES OF ANY KINO, INCLUDING aUT NOT
l.IMITED TO DAMAGE' AR"'MG "ROlli THE
US!!, L06S OF Tlil! USE. PiRI"ORMANCE. O~
FAllUR! 01' thE COVERED 8YSTEM(S} TO
PERFOflM. Tllo limitatioFlS of lillblllty aet IDrth In
lh'- 1.11......._. $hall inura to the benefit of all
J)erents,~btld'*rin and affiliat.. of company.
whether dlr~ct or IrHHr.~t. (;ompany'lI
Itmploy.... _!lBma, olflcers MId directors.
r. GBl'llIr1l1 Pt;lvl.lof\lI. Cutltomotr ~as selected II1e
8ervice '"vel ~es:lred after considering and
balancing var\!)", ~ at' protection B!forded. find
th1!llr re131~ to$1$, CU$tomer acknoWledges anQ
agrees Ih31 by 111is Agre&ment. Company. Un"'$S
&peclfte~lly ..tatad. dce. nor und.rta~. any
(Jbllgalion 10 mainlsin or r9llder Custom&f'$ $Y$~rl't
/Jr ooquipmllnt aa Year 21)00 COmp1l31'1t. w~k;h shall
mean. capable of ccrreclty ~andllng Itte PIOC8B8ing
of ".I.."d..r dl;lt"* ~or8 or enel OeC&M!le, 31,
1009. . AI!........I< to ~ ,,"'rforme" by Company w1U
".. pert",.,"<l'<.l <I...'in9 normal working hours of
JlOrmal working (lays (S:OO a.m. - ~:OO p.m..
M'mday ihrough Frdllv, e~c~-'dln!l Cornpa"y
-eiiimp'to<S;""..1i loP :100$. NI ripb rwc""j
SERVICE AGREEMENT
(contlnuedl
holli:l&y$), lIS <lfJfltled by Company, I4nle$.$ ~itionel
tlm83 ar~ ~i'ically deacrlbed in this A9-manI
Cc.mpany wi' perform the sefVIte$ ollor,crib&d in !he
Scope d Work saction ('SeN;WS") fm one or more
$"I$tom{s' or equipment 3$ d~rib..a in the Scope
of Work &eelion or the llsIad ~oI(:hment8 ("Covered
SY$ltlm(s)"). Cualomeor $0",,, prl)mpUy notify
Company of any malfunction in the Covered
5ystem{sj which come~ 10 CU$tomer's attentlon.
Thi$ A';Heamenl aalUm&9 t!"le COvt)red System(s)
,"$ in operational and malntalna'>le condition al of
the Agreemam dale.
If, upoo lni1lallnslle<:lk>n. Compeny deletmin&s 1hSl
repairs Ire rec(JmMlJnd~. rellllir charges will be
submltled for llPPl'Oval prior to any work. Should
suc~ repair work be decUrted Company $MII be
relle~e<l frum ilny and .11 liability arl!llng therefrom,
UNLESS OTHERWiSE SPECIFIED IN THIS
AGREEMENT. ANY INSPECTION lAND, 'F
S?ECiFIED. TESTING) PROII'OED UNO~ THIS
AGFtEEMENT DOES NOT INClul:)e "NY
MAINTeNANCE. REPAIRS. AL l'ERATION5.
RI!PLACEMENT OF FARTS, OR ANY FrE~O
ADJUSTMENTS WHATSOEVER. NOR DOES IT
INCLUDE THE COi\lfH~CTION OF ANY
DEfICIENCIES IDEN"IFleO av COMPANY TO
CUS10MER. COMPANY SHALL NOT BE
RESPONSIBle FOR EQUIPMENT FAILURE
OCCURRING WHILE COUPANY IS IN Tfff:
"~OCr::SS OF FOLLOWING :TS INSPECtION
'tECHNIQUES. WHERE THE FAILURE ALSO
Rt!SUL is I'"ROM THE AGE OR OBSOlESCENcE
01' THIt ITiO'" OR DUE TO NORMAL WEARANO
TEAR iliiS AGREEMENT DOES NOT COVER
SVSH.MS, EQUIPMENT, COMPOr.ENlS Ol'l
PARTS THAT ARE BELOW GRADE. B!:HINC
WALLS OR OTHER 08STRUCiION$ Or:;:
EXTERIOR TO THE BUilDING. ELECTRICAL
WIRING. AND PIPING. ih" CV$t(lm.r further
agrees tD:
. plovlde Company .access 1.<:J the Covered
SYSUlrn(9} 10 be~,
. !lUpply al,li1lilble </ll~etrical service. heet. h6S1
tracing. alld .a~e<!uate WIlttsr stil)pty,
. provl(le 11 ~ wOflc enviroOO1enl, ~l tha evant of
an emergiltl1Cy I)r Covered SY5tem(l} latluRl. lake
rQsonaMe $3'.ty ~c..u1ion$ to prol!lcl agalnal
per$OOl)I In",ry, ~1h, .and ;.>ropl1fty damage. Such
MU$UrU $/lall Conllnue until the Covared
System(s, are Operational. Customer aha" notify
Company as 500n S5 pracHeal und~r Ihe
ClrcumStam:E'I.
.. Rap.iF S....ic.. (If S..,..",..d by Cu..tomer),
WhtHe Cuatomer eXpre$9ly IJ>CI~d~$ '~Plllr.
replacement, aoo &mergenc)/ respcme ~""t1ls in
the Scope at WCI1C seCUOn on 1114 Ag'Mmlll1l pSllle.
~uch !l4lMoe$ all ply only to th9 components or
aqulpmeot of III" COvered Splem(sl. The
"""r!!emen' prIce d~$ not ill(;lude repair:; 10 the
Coveret;l Systeftl(s) 'eCOmmlrndad by Company
during the lnitisllnapt)C!lon. 10I1!tI\1Qh CO.....PI\(l1 will
submit intiepenaenl pf"I(:lnll to cuslomer and alll.)
wlllch Compe.ny will not Pl'r)C,,"<J lInll! ell.lomer
aUlhor'~e' $uCII work and apprOVe! the pricing.
I\ejllllr Of \'elll<lc.ment of non-maintainable pertll of
1/'0 COV9l'9d Syat9rl't(S) including, bul noll!mltBll10,
~I'lit C>lI11lnels. insulating metalls!, electrical Wlrll19.
s1.tudur.' supportll. art(! al other non~movlng P!lr'.$,
:e not includ9d under It"!l Agr$llrnellt.
9. !'>y_ EqulpmanL The P\lrChl)$.. of .~'JI!)"",,"I
or periph\>r., devi<:e!. tlncl\!dlnf; but not limited 10
!l1)';O~" O"I-=IOfl, passive infr3red detectors. card
t\~ad..r6, e(lrlnk.l"r $y~t"rn r,ornplinenls.
eoxtlnllllla~er.. and "o..ea) f,.;>'" Co",~ny .Il"oI' be
"ubJed to the Ierm& and condlliOflll of !hI'$.
t,.",~ of. \l.fCn,,1.m Ob:H)).t)t)5. 262511'.1))64
Aljieem",nt. If, in Company's $Ole Judgment, any
per~hera' device or other !IY$l.1!!tll tQuipmant, wflleh
I! t\ttao~.d tt> the Covered JSy:;l&mla). whelher
PN>>Jd$d by Company or II third party, inlerfBfes
\M1h the proper operallon of th9 Covllnlll Syatem(!l),
Cu$tom8r shall remove or fl:plaCll such device 01
eq~lp,"enl promptly upon nOtI~ from Company.
Falt)Jre of Cv&tomer to rem<tYl! or '9l>ial)8 the device
aha' oonsttvl9 a mel8riel breeCh (;f ,t.i. AQreemant
If CustQme' adds any third parly d$vjl:e or
eqlilpmanl to tile Cover811 Syalem{s). Company
~ha. I"I)l be ",spOIIsibIs for any dam8g'1 to or 'HuN
Of tee COvervd Syttem(s) C8U$8d frt wh()Jg at in pert
by ~ dvvice CIf" BqlJiprrent.
1t. .Reporta. WhIlf1l insP!l<lllOll ana/or test 581vic..
are '&elected. EUCh inspection .,nd/l:r leEt ehall be
completed on COmp"fl(~ l\'l4II rorrenl Repcrt form.
wl1il:h shall tie gIllen to Customer. and, where
BPpictlble. Cl)mpeny may SUbmit a copy thereof 10
the local au1hoflty having JOI'i$<iir:.lion. The Report
and r'3~onmencsllons by Company are only
8dVl,so,y in nslure ane are ill\4'I\;l$d 10 E1s51s;t
C'ft;;tOll1er in Rlduclng the rtsk of I(I~ to !)lOperi)' by
inditatinv obvious de~_ or I/I1PEWrmenb /loled to
lhis 6yatem and equipment iilSOected ancl,'Or tested.
They are nollnt&ndecl k> imply that '10 oth94" def8Cl$
or heurds exist tJt mat all aepeels of tile Co~e"d
SYstem(s). tQuipm&nl. and compenenl, are I'OOl>r
oontrol at tf\e time of inapecton.
FllIl!l Fe$P<lIlsibiiity fJr tha conditIon 8M operation
of the Covonld SII&ttlm(s} and eqVlpmoeflt ..rtd
COr'rYpOr'lonts liN wlIh CualDrner.
11. )4.:urdoIlS Materlala. CUUQm$( '.P'8'5enla
th't; .~cept to the alllent that Com~ny tlil$. b$en
glv$i> written 11Q00e of !he foIlowilg n3Z8tU!s PriOr to
'~l~ lIltecution of th!s Agreement. 10 ltle> l)~'Jt Of
Cu$k1rnOr's knowledge ';ht\N1ls no:
. '::HIrmit confined 9pBC8: as (len~ by OSHA.
. riak of infecttous dl!l83$e,
. nll9d for all' monltorlng. re$plralCI)' prot1lelion, or
other medlall r1lIlc,
. a~bElJllos. Ubesll)s-containing malerial.
tumialdehllde or (,llher pt.JI$ntie11y toxic or olherwl&e
hBZJirdl)ua matert~ OOn1ai<l$l:l in or on the IlIrfaoe (of
the floors. walls. ceitin9s. insulation or other
8lru(:t:ural OOml)oner'!ts o! the ares of sny bUilding
w1tflfeNOrk 1(1 faqulf\\Q to be performed under Ihle
Agreement.
AI! of lhe above lire ne'$lnafter referled to as
'HBiardous CIlllf1JtiOI1$".
Co,",pany (I~all 03'110 tM right to raly on the
'epr$$ental!Ol'ls fiSted abovs. If hazerl!ous
coOOitlona a.... encountered by Company during tlie
coo"'.., of Compeny"1I work. the dlSCOVElIY of suck
materials shall constlluta IiIn e\'ellt b$}'ond
Company's conlrol all(! C~mp.ny $hall hlln 110
obliqstion 10 further pert.:.l'm in lI\e area wheora the
nazardolJll CGnditlQns exist uf)tfl thv ilrea ha9 been
l1l8dll asfa by CU!ltomet -,s Ct):tlfi9d in wriUnv by an
indePendent testing agency. lln(l C\l$\Omer shiH
IHly:disruption E1xpsnBIlS end r.,-mObllll3\10n
$xl)erlses as determined by Compt;Inll
Thi&iAgr..mant doQ not JIl~1Il for lh9 coost tit
c.p~ure, ~onlalnrn."t 0' dlllposal of any
IIUardous "...1. M:!t.rials, or hazardous
l'Ilat.rl.'$, .n....uotllr..d in any of the (';ovl!ritd
,$)>...",(.) .."d/Ot 4urillll performance of tile
~""" Said mllblrlal5l1hell Sl all timet teRllllfl
tha iasponalblllty and propertll Of Customar.
Companll .ball not ba '''''''l>On$ib'a fqr the
lflatlitg. l'ftmOOoa' Dr di!tpoQI of ..lOCh haardouo;
m"tarlals
y
tql:o i~1 ~W.....
12. L1m.~ W~fTilnly.
COMI'ANY WARRAIHS THAT Irs
WOMKMANSHIP AND MATERIAL FURNISt-lep
UNDER THI8 ABMEEMENT WILL !!lIE FREE
I'ROM DI:'FECT$ F:OR A PERIOD 01' NINETY (90)
OAYS FROM THE DArE OF FURNIatl...,lio. Whirl
Company j)((lvid.. product.... equipmlnl of
other!l, Company will wlrrant 'hI product or
equIpMent onl, to thl extent 'Il/~ttlltltld by suctl
third PlIrty. EXCe;PT AS EXPRESSLY SE'l"
FORTH HEREIN, COIliPA.IIY I;lt$CLAIMS ALL
WAIUitANlIES. EXPRESS OR IMPLIED,
IHCLUDIMG BUT HOT UMITEI) '1'0 ANY IMPL.O
WARR.A.NTtES OF MERCHANTABILITY OR
FIT~e$$ FOR A P,UTICULAR PURPOSE WITH
RESPiCT TO THE SERVICES PERl"O""ED OR
'(fooIE PRODUC1'S, ty$TiMl OR EQUIPMENT, If
ANY. SUpPORTED HEREUNDER.
COMPANy MAKES NO WA"RANTY OR
REPRE:$t:;NTATION, AND UNIlE,IUAKea NO
OBLIGATION TO ENSU~E BY THE SERVICES
PERfORMED UNDER tHIS AGRlEMENT, THAT
COMPANY'S PRODUCTS OR. TttE 'YITEM8 OR
f:QuIP'-'EHT 01' THE CUSTOIIIER WILL
COftRECTL Y HANDLE 'tHE pltOCESSING OF
CAl.l!:NDAR DATeS BElrOIUl OR ...'TER
DECEMlileR 31. 1IMlI.
13. Ind.mnity. CuBtomer lIgN;$$ 10 indemnify. hold
llllrl'fil'3;95 8.ld deff<nd Company agaill$t any and all
10l>S85. dama!JElS. (;/)$t$, IMtuding Ilxpan fees 3M
(>:;sli. 8.00 ~$$$ including reasonable (l~I1$\l
coals. 8r~lng from any and alt third petty c~lm$ ror
pers(,'1al injury. dealll, property damage or
ec(lIlomjc l~s. including lIpet;:lflC3!i)I ~I\y damages
re$.:lting from the e_po8ure 01 workers to
H".tllrdou:9 Conditions whether or not Customer
p'e";)(>Iiliss Company 0' th$ ~J<istsnc9 of said
hu:","J,>tI\S oondilions. anslng in MY way from any
act or ~ion of C_ or CQIlIpany flfl.ating
In any wlty to this Agreement. IflClv(/in\l bul not
limited 10 the ServlciIII$ un<:ler Inl$ Agrnment.
WII.!!lMr ~uch clalma arll ~l! UDon oontract.
()simpID.:Gnlln~J1I..f3' 2005. .h,.Jl~.t JT;.K'ntte
SERVICE AGREEMENT
leontlnaml)
WllrrMI)'. Iort (Including but nQllimited 10 8C~V6 or
p!I:;$ive nlgligence). atrlr.:t liability or olherwlSe.
Company resarVlltl the ';\lllj 10 selecl coutl$(ll to
repreeenl h in any $uch action.
"_ln~ur.lI<<>. CClstOmGr ,hall name Cor\ipany. its
ortles'll, (lmpIQye~6. 8ga,,18, a\l~(:ontractor6.
sll~pl;(;,;;. and repreaent6Ii""$ ~, additlDnal
In$~ted~ l)ll Customer'" gener<.'lliabiHty and aUlD
f~ policies.
1'- l:nluaion&/Force MaJe\lr.. ThiS All,allffHlnl
elQ)I'_Jy .xcIudee, without Il/llll\lUon, reIoedlng
01, up8,.dllll/, and melntalnlng I;QMlluter
80ft.are, makinl/ rl1l81rll or rep'.e"::lme"t&
nece"~ b1'11&6OI\ of negllgellc. or mlsu&.
of c;omponllntll or tIIqIlJpmell', vandalism.
~(lrroaion (Including blit not limitld 10
l1Ikro-bmerl!llly In<:l~.d c:vrroliion (""ICO)),
po..r flllure, curr.m fluctuation, f.llul'll dUll to
nOIl-CompallY lnstllllalion, parl8, .ervlu.,
attachment_, or dllvlC9ll, lIghtning. eleetrlca'
.101m, or Cltt1lr IIIVltf. weathar, water, lII;\';ld80t.
flr., leu ~f GGd or any other caus. ex"mel to
the Cova,", lS)'R8rn(Il). Thla AgrHmel'lt ClO4IS
not c."..' IIno.peciflcally excludes .y.,em
upgrlldU IInd the r9plllCllmel!t of o!>.tole'.
aY!ltfrlr'6, C1qwipment, components or pam. If
Emera...ey $......;"." arll Bxp,eelly Includttd ilT
t'" "OOIll of work secllon. the "gr&e_I't prlo;.
do., not include travallll:pen,." CVItI"8ny
$hall not be retipllonalble lOr Clt'ty$ Or failure to
render aer~lcts due to ~1/&8S bejlond ltli
control. IncludIng but not lImiUld 10 mllterial
shortages. WC)'k sloppagle, fir... civil
dlaobadJellea Of IInte51, &eV8I1l weeth.r. fire Oi'
a.I\Y al"., esu,n beyond thl control ot
ComplUlY.
16. One-V.., I.imitation On Actlona; Chol~a Of
L.w. It 1$ 311,~~f that no .uit, or C8u8Q of acllcJll or
other procntllng $Mall be brought against either
psrt'j mOle th~n one (1) 'lIB' all.... In. acclual of tM
CllU~$ of lIell,," o. one (1) year eltElr the claim
8raes. whit.:hl9Ver Is llhort8r. whell1er kooWl'l flr
I~ ~fRn.l"01\ 06.:!02o;x).,;, '!62.~700Q64
l,m/Vlewn when Ihs C1(1lm eMs. or whether b",t,eO
M iort. contract or any other lageltheory ~ lOlW$
of Ml!lIsechuSstl$ .hall govern the "airdily,
enf~rcasbfllY, af'd interpreltilion 01 m;$ .<\greemenl
1T.'Ae8Ignmll'lt. Customer may rol aliliign this
Agrf<f:Jl1ent without CompaflY'$ prior wrlllen
cOrlsent. Company may 8$$i90 this AlIreement
wttf\otJI Obtaining CualClmera c(:JO$'mf
18.Elltlr. "'"relllwant. "The p~rtie:s inlend this
Agneamenl, tcgather with any ;!IUachmenls or
Rid~r!l (COII~livaJv the "Agreemerl) to be the final.
complete 3.,,(1 exclusive expre$~IQn cf lhalr
Agraem..nl 3n(f Ihe terms and condlti...n~ thereof.
This Agre'Hrlenl super'h"'lll$ ;lll prior
repre$entations. urderalendlng$ Or agreements
b..tW<lOen the partiea, v.orlllen Ot O'a!, and 5haJl
COIlStilula the sole terllt$ $00 COfItllIions of 3alalor
,,'I ~uiplTllnl and 8llrvlCl'$ No waiver, change, <)I
mo~;ficetion of any term:; or condilions 01 ml~
Agreemem shell be t',nding or Comfany unles,
mada in writing 8~" $igne~ tly an AUlha,lull
RepteaenlBllw aT C(J(l1P""y
19. Iklvllr.bHtty.1f any provision of this Allree.ll~."
is h'ld by any cvul1 0' t>thl!ll competent aU!h(lrily Ie
be Void Of uner:fOr'(;/:;(lble in ""nola or In p~rt. Il'Ii$
Allreement will conlin.... ~o be velid as to Il'" .)It..,,
proVisJons and tI'le ''''",,,onder of tha aff8ctl'lj
prov;sion.
20. '-agel f:eu. Company ahail b8 enlltled fQ
recover from thEo C!J!SOC-olf16f sll ressonable :''991 fll9$
lncurreo ifl COI\rlli>dioo wiih Company enlt),Ci"!) \hE-
le~ aM ronditions of thi6 .&.gr8_t.
,Q
INVITATION TO BID NO. 05C-10C - TERM CONTRACT FOR F
DATE:
DATE SOLICITED:
April 11 , 2005
February 16, 2005
DATE OPENED
DATE POSTED:
March 16, 2005
April 6, 2005
if I
J ph M. Moore, Chief Operating Officer
wa d approved per School Board Policy 6.14
CONTRACT PERIOD: April 18, 2005 through April 17 , 2007
DEPARTMENT: 9450 FUNCTION: 8102 OBJECT: 3990 FUND: 0100
FUNDING SOURCE: Operating Budget - Other Purchased Services
REQUESTING DEPARTMENT: Maintenance and Plant Operations
148 Bids Solicited 11 Respon.ses (5 Bids, 6 No Bids) 137 No Response
9 MIWBEs Solicited, 1 MIWBE Responses (0 Bids, 1 No Bids) 8 No Response
FINANCIAL IMPACT I
The financial impact to the General Fund budget is estimated at $1,000,000. The source of funds is the
Maintenance and Plant Operations budget.
This is a new bid.
Items to be purchased include annual inspection, testing and certification. repairs, upgrades and
installation of fire alarm systems for the Palm Beach County School District.
AWARD RECOMMENDATION / TABULATION
VENDOR
MINORITY
STATUS ITEM 1
SOUTH
AREA
Florida State Fire Security, Inc.
Siemens Building Technologies, Inc.
SimplexGrinnell
QUality Communications Fire and Security
WSA Systems-Boca, Inc.
81,950.00
(71,262.00)
56,106.50
68.490.00
169,603.00
VENDOR
ITEM 4
WEST
AREA
Florida State Fire Security, Inc.
Siemens Building Technologies, Inc.
SimplexGrinnell
Quality Communications Fire and Security
WSA Systems-Boca, Inc.
91,550.00
(67,951.00)
54,567.50
80.761.00
184,236.00
Last printed 4/11/20053:52:00 PM
ITEM 2
CENTRAL
AREA
ITEM 3
NORTH
AREA
103,950~00
(80,308.00)
60.461.50
82.620.00
210,764.00
77,600.00
(56,667.00)
42,969.50
65.550.00
157,768.00
ITEM 5
HOURLY LABOR RATE
INSTALLER I TECHNICIAN
(104.00/104.00)
65.00/80.00
59.00 I 90 00
90.00 /75.00
INVITATION NO.05C-10C
Page 2
LEGEND:
= Award - Primary
_ = Award - Secondary
) = Reject
MINORITY - (2-Black, 3-Hispanic, 4-lndianlAlaska, 5-Asian, 6-Women, 7-Disabled, 8-0ther)
ADDITIONAL INFORMATION:
SimplexGrinnelllnstaller rate per % hour $32.50
SimplexGrinnell Weekend Installer rate $48.75/ $97.50
per % hrl and hour
SimplexGrinnell Holiday Installer rate per $48.75/ $97.50
% hr and hour
SimplexGrinnell Technician rate per % hr $40.00
SimplexGrinnell Weekend Technician rate $60.00 / $120.00
per % hr and hour
SimplexGrinnell Holiday Technician rate $60.00 / $120.00
per % hr and hour
Parts discount (SimplexGrinneJl) -15%
Quality Installer rate per % hour $29.00
Quality Weekend Installer rate per % hr $34.00/$68.00
and hour
Quality Holiday I nstaller rate per % hr and $34.00/$68.00
hour
Quality Technician rate per % hr $45.00
Quality Weekend Technician rate per % $55.00/$115.00
hr and hour
Quality Holiday Technician rate per % hr $55.00/$115.00
and hour
Parts Discount (E.S.T. Edwards) -25%
Parts Discount (Notifier) -15%
EXCEPTIONS:
Siemens Buildinq T echnoloqies
Reject entire bid. Vendor conditioned the terms and conditions of this bid.
RECOMMENDATION: It is recommended that the award be made to the lowest bid in accordance
with minority vendor goals from the responsive and responsible primary
and secondary bidder(s), as indicated above, and authorize the use of the
secondary awardee when the District deems necessary to remain code
compliant.
Note: Original RFP / Bid document is available upon request.
INVITATION NO.05C-10C
Page 3
BID PROTEST
Failure to file a protest within the time prescribed in 9120.57(3), Florida Statutes, shall constitute a waiver of proceedings under
Chapter 120, Florida Statutes and applicable Board rules, regulations and policies. Offers from the vendors listed herein are the
only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any,
are hereby rejected as late.
If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined in FS 120.57(3). Any person
who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the
Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida
payable to the School District of Palm Beach County in an amount equal to 1 percent (1%) of the total estimated contract value,
but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged
against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court
proceeding. In lieu of a bond, a cashier's check, certified bank check, bank certified company check or money order will be
acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the
District prevails, it shall recover all costs and charges included in the final order of judgment, including charges by the Division of
Administrative Hearings. Upon payment of such costs and charges by the protester, the protest security shall be retumed. If the
protest prevails, he or she shall recover from the District all costs and charges, which shaR be included in the final order of
judgment
e>>vt
jft:DG:CM
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM NO. 05-104 (Revised)
TO:
Mary Munro, Assistant to the Director of Finance/Purchasing Agent
Jeffrey R. Livergood, Director of Public Works ~
Christine Roberts, Assistant Director of Public Works cJ-
VIA:
FROM:
Paula J. Leblanc, Facilities Management Supervisor
RECEIVED
OCT 1 4 2005
DATE:
October 6, 2005
PROCU~ER\ ,el::::'
-- ,,--
SUBJECT:
Simplex Grinnell - GSA Contract #GS-06F-0054N
Fire Alarm Certification, Monitoring, and Maintenance
The Facilities Management Division would like to enter into an agreement with Simplex Grinnell for
the annual certification, monitoring, and maintenance for our fire alarm systems.
Simplex Grinnell is a GSA Contractor who has managed the maintenance of our systems over the
past year and they are also under contract with the School District of Palm Beach County. Whereas,
GSA pricing is based on 24/7Service which is more than we require, Simplex Grinnell will be
extending the same costs as the School District with the pricing locked in for the three year period.
The contract would allow us to modify the number of devices which will be necessary due to the
upcoming Fire Alarm Upgrade bid. Attached please find a three year proposal.
I have attached a Request for Blanket Purchase Order form.
Should you require any additional information in order to process this request, please contact me at
Ext. 6205.
Attachment
Copy: Barbara Conboy, Manager of Utilities Administration
PW Files
S:IPW\Correspondence\2005 Memos - Interdepartmental & Interofficel05-104 Procurement - Fire Alarm Service. doc
't;M
, :.r~.
t'1J~Vll'\.) Il1lj
~ a ';< : ~) t, f - ':fi).j- ..:: Ij L.::
~ep Z3 ~CU~ lU:~~
P. ['2
,~
1!~fgJEI
'1~<-)
\'~ ~CQ"~
f!3 0 3/ 6 S-
Board IVleeting Date l\!AR~11 16. 200S
i
I
Agenda Item. W P3
I
TITLE: Maintenance Service of SimplexGrinnell Fire Alarm Systems
Approve comprehensive maintenance sc~rvices of all SimplexGrinnell Fire Alarm S~ems located in tne
District. :
I
· SimptexGrinnell manufactures and distributed their parts exclusively.
.
I
I
SeNice is exclusively by SimplexGrinnell factory-trained technicians offering a one to !two hour response time
to the School District unless it is an emergency situation. Only trained techniciar' s can provide facto 1)'-
authorized warranties for SimplexGrinnell products.
i
Programming of SimplexGrinnell fiTe alarm panels is proprietary ush:g specifio speolalized software by their
own factory-trained technicians. i
I
The SimplexGrinnell office in Jupiter has 70 full-time employees including 23 fa~or'J.trained technicians
available to meet the needs of the School Distriot on per-call basis. i
I
i
Seventy-five percent of the schools throughout the District are equipped with SirpplexGrinne!l fire alarm
systems.
SimplexGrinnelJ oHers the School District an hourly labor rate of $80 versus a commerpial rate of $128 an hour
and offers 15% discount oH list for parts. i
I
The Sohool District pricing and discount from SimplexGrlnnefl is effective for the tv'Jo-y~ar period from March 1,
2005 through February 28, 2007. :
.
Ii'
"
'.
I
I reeommend that the School Board approve comprehensive maintenance service ~ SimplexGrinnelf Fire
Alarm Systems locmed throughout the Schoof DIs1rlct, in the not-to-exceecf amount 0' $750,000.
I
CONTACTS: Joseph Moore (moorei@{}almbearh.k12.fl.us).MartinMets
f FINANCIAL IMPACT
I
i
Ii The financial impact to the District Budget is estimated at $750.000. The source of funds is the Maintenance and
I Plant Operations Department bUdcet. !
CONSENT AGENDA ITEM
~~ ~
3/, -:/05 10:29 AM
THE SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASE ORDER
. . - .. .. ..-. ._-... . - .-...... ---.. ... - . 'd.,. _. . .. _. __.. "n ....._.. . ...
.:ig;II~I.lgp:.ygpgB~n~WBRB~.91~R",HmR$I~lP~
PURCHASE ORDER
NUMBER
B-601310
SHIP TO: MAINTENANCE/PLANT OP ADMIN
3300 SUMMIT BOULEVARD
561-687-7185
This number MUST appear on ALL
invoices, packing slips, shipping notices,
and correspondence concerning this order.
WEST PALM BEACH
FL 33406
JUP ITER
FL 33458
VENDOR NO.
BILL TO:
ACCOUNTING SERVICES/ACCOUNTS PAYABLE
THE SCHOOL DISTRICT OF PALM BEACH CTY
3354 FOREST HILL BOULEVARD
WEST PALM BEACH, FL. 33406-5870
TELEPHONE: (561) 434-8694
DATE 07/19/05
TO: SIMPLEX GRINNELL LP
1440 W INDIANTOWN ROAD
SUITE 250
SHIP - FOB DESTINATION:
V582608861
LOC:
P AGE NO.
1
NOTE' Unless otherwise specified, entire shipment must be cornpieted within 30 days. NO PAYMENT will be made on partial shipments.
Ship all materials prepaid. Make, model, and serial number MUST be listed on invoice.
......................................................... "." .................."..........,.......
.......................-..............................- +.".......-............................. .... ....
....-..................-.-...................-......-........................-...
.......-.....................
....................-.......
jj:i::i!::.~:!i:iii!i!.j. ;:i~~~~!!~......
.... ..-.. ...-.. ...... ""..-...
..-......-.......-...........
....--.....-.... .... .-
.i........:.::::..::iillmy.Ni).:.::....:!:"I.:::
.............................
.... ... -.....................
.. ...... -.......
1
1 UNIT
SIMPLEXGRINNEL - FIRE ALARM
SYS MAINTENANCE SERVICE
EFF: 3/01/05 - 2/28/07
CONTRACT PURCHASE ORDER TO
COVER THE COST OF ANNUAL
INSPECTIONS OF FIRE ALARM
PANELS & DEVICES AT VAROUS
SCHOOLS THROUGHOUT THE
DISTRICT
BONNIE 27133
2,500.00
2,500.00
GRAND TOTAL
2,500.00
. BI.[),..~lJMBER:
~al}~1c65 .,
BID DESCRIPTION:
SIMPLEXGRINNELL FIRE ALARMS
FUND: 0100 FUNCTION: 8102 OBJECT: 3990
~if)~ij.:i::ijfi:::::~.f,!!~~IiigIe.i!!tml:iI:::m:.i:::::i::'@'I::.1
7 -.;1.0 - 0 5~AaEU:l.,.jWJ\'i~M.Of)RE,?C{f.~.~.
)ATE PURCHASING AGENT
SCHOOL NO. 9450 PROJ. NO. 9450 REQ. NO. 94501207
t":~:i!~,:~J2 PGR"~ 2l~ c~-
.~~it~~,.'.r~~~~J:i~@IMJ.BBM~~~1,,2Nd~k~~,
. .~.7~.<,r~;,:;'da State Sales Tax Exempt (X Govarnment Educational Unit) Certificate No_ 60-22-113-432-53C. Federal Excise
Tax Exer'lllpt-ion Cert-ificate Number 59.74-02S'7F (Form 637 US Tro8sury Department).
The Nondiscrimination clause contained in SeetiG" 202. Executive Order 11246, as amended by Executive Order 11375,
relative to Equal EIWployme;'t Opportunity for all persons without regard to race. cOlor,religion. sex. or national
origin. and impleNsnting rules and rogulations prescribed by the Secreta~y of labor are incorporated herein.
DIRECTOR OF PURCHASING
PBSD 0240 (REV. 03-01-04)
~
tqCD jFire ~ /S,,,,,,,...riIl1l811
SecurIty
Safeguarding your occupants and property from fire
.:.....<.~:;".
- .:,../..
;s::~/t""~' .
City Of Boynton Beach
Paula Leblanc
Inspection Plus Proposal
CS;"'J>kxlJrilJllall U' iOIl:J. All ri!bl' ''';c<'Icd
Simp/exG,innel/
^^
CORPORATE
S IMP LEX G R INN ELL'S PRO D U C T SAN D
SERVICES ON THE GSA SCHEDULE
Looking for integrated, world-class
systems and services for fire protection,
security, building communications and
healthcare communications?
The answer is SimplexGrinnell, the
nation's largest building systems inte-
grator and single-source provider.
Our OneStop'. Solutions Integration
provides comprehensive single-source
solutions perfectly suited to the
government marketplace.
Whether it's new construction or a
retrofit, SimplexGrinnell can handle It
all Plus, you'll get the benefits of the
unmatched expertise and around-the-
clock local support provided by our net-
work of more than 150 company-owned
district offices in North America.
Put all of this together, and you've got
a company dedicated to proViding un-
equaled customer satisfaction That's
what SimplexGrinnel1 and our OneStop
Integrated Solutions delivery model is
all about.
No matter what you need, you can be
confident that any technical nuance,
from infrastructure wiring to code com-
pliance, will be handled by local teams
of SimplexGrinnell experts.
We have nearly 13,000 employees
working in the field, including nearly
5,000 technicians. More than 2,000 of
our professionals are NIC ET certified
And SimplexGrinnell provides employees
ongoing safety and technical training
SimplexGrinnell's Products and Services on the GSA Schedule
Through agreements with the U.S.
General Services Administration (GSA),
as well as state and municipal govern-
ments, SimplexGrinnell offers the best
products and services for fire alarm,
suppression, sprinklers, security, nurse
call and time solutions.
Our products and services include:
. Fire Alarm and Protection Systems
Intelligent systems and peripherals
Alarms (Simplex" Brand)
Sprinklers
Suppression
Extinguishers
Speech intelligibility
- Communications
Special Hazards
Life-cycle investment and manage-
ment strategies
Enterprise and mission protection
Integrated information management
. Integrated Security
- Access control and CCTV
Needs assessments and
site surveys
Project design and
systems architecture
Systems programming,
integration, and installation
Microsoft-certified software
specialists and Certified
Protection Professionals (CPPs)
Mic1osoft.
CERTIFIED
Partner
. Fire Alarm, Sprinkler and
Suppression Services
- Design
- Engineering
- Installation
- Inspection and testing
- Preventive maintenance
- Training
· Miscellaneous New Services
- Fire extinguishers
Emergency lights
Backflow preventors
Nurse call
Security
Sound and Communications
Special Hazards systems
· Nurse Call/Patient Response
Wireless systems integration
Two-way digital voice, tone signal,
and emergency signaling
Integrated voice and data
. Time Solutions
- Accurate, reliable and flexible
time solutions
Master time and UL-listed
master control systems
. Reseller Agreements
For your convenience, SimplexGrinnell
holds several GSA reseller agreements
for easy access to various products.
.L'-'~ C~ .'to
. ...... -__. J-...la
"-'1 .........,.... .....
II Schedule
02003 SimplexGrinnelllP All rights reserved. Printed in USA
Since SimplexGrinneU is continually improving its products.
spffiflcahons a.re subject to change without notice. Tyeo and
OneSlop are trademarks of Tyeo International Services AG Of
its affiliates. AU other prodUd reff'fences herein may be trade-
marks of their respective OVVni'rs.
PROTECTING PEOPLE,
PROPERTY AND
PEACE OF MIND~
-fqCD
Fire &
Security
CorporateSalesandMarlceting loo5implexDrive. Westminster.MA0144HJOOI . lei: (978)731-2500 . Toll free: Hl00-746-7539
Canada Corporate Offke 2400 5kymarkAvenl''' . Mississauga, ON l4W 5K5 . Tel: (905) 212-4400 . fax: (90S) 212-4401 . Toll feee: 1-8OQ-56S-S400
MC34-14-008
0803
SimplexGrinnel1
www.simp/exgrinne/I.com
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SimplexGrinnell
100 Simplex Way,
Westminster ,MA ,01441
click here for locations
~5http:j jwww.simplexgrinnell.comjgsa
$750,000.00 (SIN 541 099)
$750,000.00 (SIN 561 001)
$750,000.00 (SIN 561 002)
$100.00
14 days
Dest - CONUS, Dest - AK, Dest - HI, Dest - PR
o
For more inform
the ProductsjSel'
by this Contra.
"View Contracto
https:/ /www.gsaadvantage.gov/advgsaladvantage/contractor/reference_item_detail.do ? cont... 9/29/2005
SimplexGrinnelJ - GSA
t_"
"':-- ;..-
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Satisfaction
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SimplexGrinnell's Fire Alarm and
Suppression Services
GSA Schedule #GS-06F-0054N
SimplexGrinnell is the premier provider of integrated fire
and security products, systems and services. We provide
complete integrated solutions to protect small, mid-sized
and large government-owned and leased facilities. Our
OneStopTM Solutions Integration simplifies the process of
purchasing, installing, operating and maintaining the
ultimate fire and security system.
Terms & Conditions
Schedule Price List
Contact Us
Simplex Grinnell Offices
GSA News and Events
.11 Schedule
Contract Period: June 27,2003 - June 26,
2008
SimplexGrinnell
100 Simplex Way
Westminster, Massachusetts 01441
www.simplexgrinnell.com
Thomas Staves
Phone: 443.896.1166
Fax: 443.896.1185
TStaves@Tycolnt.com
Business Size - Large
~C;C~='~'~;':';:'M'W2.fjy<<;W;'=-iS'.'iffi':l~:-;<:)i;<ft!~1!!;~~~:"",~";,~<<'l:m"~""",~=,,,,,,,,,W'IT:~sn",,~~~B".
. Fire Alarm Systems
. Sprinklers
. Fire pumps and backflows
. Special Hazards
. Gas and foam systems
. Kitchen Hoods
· Portable extinguishers
. Fire hoses
· Self-contained Breathing Apparatus (SCBA)
. E-Iights
. Central Station Monitoring
. Intrusion systems
http://www.ecsolution.com/projects/gsalsimplex/simplexgrinnelI_0054n_home.htm
9/29/2005
Simplex Grinnell - GSA
. Access control
. CCTV
. Sound and communication
. Nurse call systems
. More
01:27:21am Thursday, September 29,2005
Copyright @2003 SimplexGrinnell LP. All rights reserved.
http://www.ecsolution.com/projects/gsa/simplex/simplexgrinnell_0054n_home.htm
Page 2 of2
9/29/2005
r UI"<Vll\,) I [jiJ
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THE SCHOOL DISTRICT OF' PALM BEACH COUNTY
3326 Forest Hill Boulevard, Suite A-323
West Palm Beach, FL 33406-5813
Pur'chasing Department
FAX COVER SHEET
ll[.. .,1..., ,u",. -, ,- ..__~. .._.:W"lr..,~.
FAX (56]) 963.38~
FROM:
C:.rol Moore, Pm'chasing Agent c_-:-:
(561) 434-8412
Patricia Seeger, Purchasing Tech. c:J
(561) 434~8310
DATE:
SeDttlllb~r29.2005
TO:
Paula
FAX
(
)
742-6213
NUI\tIBER OF' PAGES:
4 _INCUJDL.'iG COVEl{ PAGE
COMMENTS:
I
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11!e9:2ea~ ~5:~~ 354-435-5b5B
FACILEIES
S I ~,pLE:>GRI NNE:LL
PAGE C(
F4':;[ 0 I 05
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Wednesday, November 09~ 2005
~
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Date:
To:
From:
Pages:
City of Boynton Beach
Paula LeBlanc
Phone: 56)-742...6214
Fax:
~~.
Slm plexGr; nnell
Edwin Kane
Phone~ 561-177-4140 q~y- rf3r 370 d
Fax: ~61-747-7307
~ _ :Lh:L-;;Z'2 {0
St;(
Subject: GSA Pricin~ for the City or Boynton Beach
Hi Paula. Please call me if you or Carol have anv
~ ~
questions. If I don't hear from you, III follow up in a
few days.
Ed kane
Doppler, Carol
From:
'ent:
0:
Cc:
Subject:
Doppler, Carol
Friday, December 16, 20054:16 PM
'moorec1@palmbeach.k12.f1.us'
Munro, Mary; Allen, Janet
BID #P303165
Carol:
Please e-mail me or send a hard copy of the referenced bid along with the proposal from Simplex Grinnell. We are
looking to piggy-back this bid and the only thing I am missing is the actual bid. I would appreciate your co-operation. I wiJ/
be on vacation but Mary Munro will be here 561-742-6314 or Janet Allen at 561-742-6322.
Thank you,
Carol
Carol Doppler, CPPB
Senior Buyer
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
561-742-6323
1
CITY OF BOYNTON BEACH
REQUEST FOR PURCHASE OVER $10,000
Date: 10/6/2005
Requesting Department: PW/Facilities
Contact Person: Paula Leblanc
Explanation for Purchase:
Annual testing and repairs/service on the fire alarm systems throughout the City and fire alarm
monitoring at six locations.
I Recommended Vendor Simplex Grinnell
IDollar Amount of Purchase $28,098.49
Source for Purchase (check and attach backup materials):
Three Written Quotations D GSA
D
D
D
D
State Contract
PRIDE/RESPECT
I XXX I
D
D
D
D
SNAPS
Sole Source
Piggy-Back
Budgeted Item
Other
Emergency Purchase
Contract Number: GS-06F-0054N
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source for Purchase:
Facilities Managernent's portion of $27,258.63 is being funded out of 001-2511-519-49.17 and
Utilities' portion of $839.86 is being funded out of 401-2821-536-49.17.
Approvals: ,\ /) ,
Department Head CI1. h ,4
Purchasing Agent
Asst City Manager
City Manager
Form Revised 02/01/02
FINANCE/PROCUREMENT
BLANKET PURCHASE ORDER REQUEST FORM
2005-2006
Date: October 6, 2005
~equesting Department: PubWorks/F acilities
Contact Person: Paula Leblanc
Explanation for Purchase:
Annual testing and repairs/service on the fire alarrn systerns throughout the City and fire alarrn
rnonitoring at six locations.
Vendor #
8114
I Recommended Vendor Simplex Grinnell
I Estimated Annual Expenditure $ 28,098.49
~f'\urce for Purchase (check and attach backup materials):
.Jse include contract number or bid number where applicable'
D
D
D
State Contract*
o
GSA*
PRIDE/RESPECT*
GS-06F-0054N
SNAPS*
D
D
D
D
D
D
D
Piggy-Back*
Agency
$500-$1999 (3 verbal quotes--incl in explanation)
Increase to Original Blanket PO #
SOLE SOURCE (requires letter from manufacturer)
BID*
$2000-$9999 (3 written quotes--attached)
Decrease to Original Blanket PO #
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source:
Item Description
Other Contr. Srvs/Facilities
Other Contr. Srvs.lUtilities
Account No.
001-2511-519-49-17
401-2821-536-49-17
BudQeted Amt.
$ 25,000.00
$ 839.86
Cost of Item
$ 27,258.63
$ 839.86
Approvals:
Department Head/Designee
::hasing Agent
Date
Date
P /7 }b=;
.
Any questions? Please refer to Policy Manual: s:/Procurement Svcs Info/Policies Procurement Services APM Chapter 10/APM 4
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DopplerJ Carol
From:
Sent:
To:
Cc:
Subject:
Doppler, Carol
Friday, November 04,200510:24 AM
'ekane@tycoint.com'
Leblanc, Paula
Price Proposal
Ed,
I received a brochure from your company but what I need is a copy of your proposal submitted to the state to compare
your pricing with the quote you gave us along with the award letter from the state sent to you regarding this bid. It would
be very helpful if you could highlight the pricing on your proposal that would match to the quote as this would expedite
things.
Thank you,
Carol
1
Doppler, Carol
I=rom:
ent:
fo:
Cc:
Subject:
Leblanc, Paula
Thursday, October 13, 20054:51 PM
'ekane@tycoint.com'
Doppler, Carol
Fire Alarm Service/Maintenance
Hi Ed:
I was just talking to Carol in our Procurement Department and she needs a copy of the GSA
Contract in order to compare costs. I did mention to Carol that the costs would not match
since we are not taking advantage of the 24/7 service since it is unnecessary for us, but that
you have given us a better rate based on the PBC School District.
If you could get that copy to me, or even Carol, as quickly possible I would appreciate it. Carol
needs to prepare an agenda item for it and we have just missed another deadline...so once again
I need your help.
I will not be in the office tomorrow (10/14/05), but if you need to call me on my cell, please feel
free to do so at 561-436-0118. If you have any questions about the exact information that
Procurement needs and are tired of working with an amateur, I know Carol would be happy to
lswer them for you. Carol can be contacted at 561-742-6323.
Thanks for being so helpful in this process,
Paula J. Leblanc
Facilities Management Supv.
City of Boynton Beach
Public Works / Facilities Management
Office: (561) 742-6205
Fax: (561) 742-6213
1
Page 1 of 1
Doppler, Carol
From: joharding@tycoint.com
Sent: Monday, October 17, 2005 3:12 PM
To: dopplerc@cLboynton-beach.fl.us
Subject: GSA online form
Slmpl.""..."
Dear Carol J. Doppler,
Thank you for your interest in our GSA Schedules program at SimplexGrinnelI. Simplex Grinnell is a
world leader in fire, security and communications systems and service. We welcome the opportunity to
help you.
In response to your request, you will receive a general package of information on Simplex Grinnell and
our government/GSA offerings.Y ou will also receive the price list and/or the other information you
requested from your local district office. Please feel free to contact me if you need additional assistance.
For general information on SimplexGrinnell, including news, events and our industry-leading products
and services, please visit our web site at www.simplexgrinnelLcom.
We look forward to working with you!
Sincerely,
John Harding
Director, Government Services Group
(978) 731-7179
joharding@jycoint.com
SimplexGrinnell: Protecting People, Property and Peace of Mind™
lII..pIex""...,1
1 0/17/2005
m
\~":a.=tJ
THE SCHOOl. DlS1RICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT :
Request for Approval of "No Substitut.e"
Sole Source Purchase Specification!
AH[:''fu
''.;{!il
: Maintenance & PI
I
';TE r. NO.
-L______
Ope~ons
--1 B~,(l:R lOAn
i ' Carol Moore 219/05
I
SimplexGtinnell parts and equipment are manufactured exclusive!)' by SimpfexGrinnell.
I
Service and programming is proprietary, performed only by authorized SimplexGrinnell factory trrined persoMel.
District uses SirnplexGritmell fire alam: systems Of an estimated 200 fire alarm systems throughbut the District,
SimplexGrinnell represents approximately 75% of the total number offire alann systems. i
i
EZJ 2. !tem(s) is (are) only acceptablareplacement part(s) known for (identify),
D 5. ltem(s) must be identical to an existing item(s) because of (explain).
o 6_ Process or material storage compatibility: (explain)
C 7, Parts and attachments interchangeability: (explain)
- 8. Material and job interchangeabilrty: (explain)
f- 9. Continuity of design: (explain)
!'J 10. Other: (explain)
PBSO '625 (REV '/711999)
ExplanaHons shall be I") detaIl and contain sufficient information 2nd Justification for the items to be ccnsidero?:J
and approved as "NO SUBSTITUTE" sole source items Failure to do so will reslll~ In t'1e request being de:1led
and returned to the originator,
, '
uL: fj.'IL[[' u,r~ h'lt-, ~IU J foUR EtJ...<Ut.S WK, [HIS ::0 SUt3STl' I r ITt;I,l:.
- . ,. ~ . "- - .
Replacemen~ parts. hclusivel:. mMufactllred by SimplexGJinllelL
Service - Exdusivc from SimplexGrillneL factory trained authorized personnel.
Programming. Propriet.ary; SjmplexGrilUl~ll uses spE'cific proprietlU)' softw~e
Of approximatdy 200 fire alarm systems v.hroughQul me District S(m~dexGrinne;t system; rcpr~se~t) 75%.
Estimated expenditure for {',yo years is S750,OOO,
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Pricing Summary/Scope of Work City Of Boynton Beach
Location: Art Center
Fire Alarm Detection Systems (FM11 S~rvice (8-51M-eJ
Smoka Detector
(Test/Inspect, Claan, Sensitivity Testing )
PB Schools - Fire Alarm Control Panel
PB Schools - Pull Stations
Duct detectors sensitiVity test
Subtotal for Fire Alarm Detection Systems:
MQnitorina
Fire Alarm (Includes 24hr. dialer test)
Subtotal for Monitoring:
Location: Chambers
fir!. Alarm D&te~bs~~s rFull Service (8-51M-F)]
Smoke Detector
( Test/Inspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - AudioNisual Devices
Duct detectors sensitivity test
Pull Station
Subtotal for Fire Alarm Detection Systems:
Location: City Hall
fire Alarm DetecttQn !$ntems fFull Service 18-51M-F))
Smoke Detector
(Test/Inspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Pane!
PB Schools- AudioNisual Devices
PB Schools - Pull Stations
Duct detectors sensitivity tAst
Subtotal for Fire Alarm Detection Systems :
Location: City Hall East Wing
Fire Alarm Detewon Systems (F~II !$,~i~. 18-51M-Fll
Annunciator Panel
Smoke Detector
(TestJ/nspect. Clean, Sensitivity Testing)
Quantity .fnmue.Jl~
8 Annual
1 Annual
5 Annual
3 Annual
$695.92
Quantity fl:!auenC}l
1 Annual
$34-6.50
Quant~y Ft'q....n~y
3 Annual
1 Annual
2 Annual
3 Annual
3 Annual
$500.11
Quant~ FreouBncv
88 Annual
1 Annual
24 Annual
5 Annual
6 Annual
$4,302.46
QuantifY Ft8que~
1 Annual
18 Annual
j;'Sia:pln(}rin."1I :,.r :(191. >\II....."" """l'Yaf
2
"""""''''''IIE $AFE.
Pricing Summary/Scope of Work City Of Boynton Beach
FJre Alarm Detection SY8tim~ [Full S,,'Vlce (8-51M-E}}
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
PB Schools - AudioNisual Devices
PB Schools - Pull Stations
Duct detectors sensitivity test
Subtotal for Fire Alarm Detection Systems :
Location: City Hall West Wing
Fin! Alarm OetectJ()n Systems [FUll Servlcp (8-51M-f))
Smoke Detector
( TesVlnspact. Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - AudioMsual Devices
PB Schools - Pull Stations
Duct detectors sensitivity test
Subtotal for Fire Alarm Detection Systems :
location: Civic Center
Fire Alarm Detection Systems [full SelVice (8-51M-F))
Smoke Detector
( TesVlnspect, Clean, Sensitivity Testing)
PB Sc/'lools - Fire Alarm Control Panel
PB Schools - Audio/Visual DeviCes
P8 Schools - Pull Stations
Subtotal for Fire Alarm Detection Systems :
Monitoring
Fire Alarm (Includes 24hr. dialer test)
~ ~ S btotal for Monitoring:
~ '0J Location: Ezell HeGter
j
.....\_ fire Alaon DtttCtion Sy-.t8ms (Full Service (8-51M-F)1
;/ Smoke Detector
( TesVlnspect, Clean, Sensitivity TEl$tin9 )
PB Schools - Fire Atann Control Panel
PB Schools - Pull Stations
Duct detectors soositivity test
Subtotal for Fire Alarm Dttectlon System. :
Quaotil;y FteaUBnC;V
1 Annual
2 Annual
6 Annual
4 Annual
3 Annual
$1,188.62
Quantity FreQuen~Jl
15 Annual
1 Annual
6 Annual
3 Annual
2 Annual
$935.50
Ouan~ frequency
-J Annual
1 Annual
6 Annual
5 Annual
$238.18
auanti~ FrequenAY
1 Annual
$348.50
Ouanti~ Fl"8oVl!ncy
28 Annual
1 Annual
8 Annual
11 Annual
$2,078.88
~imp!.xr3riaM.t LJ' web. All lights reset'Ybi
11I""""""""11 BE SAFE.
Pricing Summary/Scope of Work City Of Boynton Beach
Loc:ation : Fire Station 1
Fire Alarm Detection $ystems (Full Service ($-51M-FH
Smoke Detector
( Testllnspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
PB Schools - AudiolVisual Devices
PB Schools - Pull Stations
Duct detectors sensitivity test
Subtotal tor Fire Alann Detection Systems :
location: Fire Station 3
Fire Alarm Detection Syst,ms [Full Serylce (8-51M-F))
Smoke Detector
( T&5Ulnspect. Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panef
PB Schools - Pull Stations
Duct detectors sensitivity test
Subtotal for Fir. Alarm Detection Systems :
location : Fire Station 4
fire Alarm Detection Systems lFVtl ~ervice (S-S!M-F)]
Annunciator Panel
Smoke Detector
(T8Stllnspect, Clean, Sensitivity Testing)
PB Schools - Are Alarm Conirol Panel
PB Schools - AudioNisual Devices
Duct detectors sensitivity test
Subtotal for Fire Alarm Oetection Systems:
Monitorinq
Fire Alarm Monitoring
(with U.L. Central Station Fire Alarm Certificate. )
Subtotal for Monitoring:
Location: Library
Fire Alarm Oemetro" Svatems rFull Service (8-5IM-F))
Smoke Detector
( Test/Inspect, Clean. Sensitivity Testing)
Quantity Freouency
31 Annual
1 Annual
3 Annual
7 Annual
4 Annual
6 Annual
$1,891.66
Quantity Frequency
12 Annual
1 Annual
13 Annual
1 Annual
$767.08
Quantity Frequency
1 Annual
2 Annual
1 Annual
6 Annual
1 Annual
$384.28
Quantff,y Frequency
1 Annual
$346..50
Quantity Frequepcy
54 Annual
Q$lrrgllaGrimJo1! LP' 2005. All Ii"'" ~od
..",..""".." BE SAFE.
Pricing Summary/Scope of Work City Of Boynton Beach
Fire Alarl)'l Detection SYStems rFull Service <8-5JM-F)}
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
PB Schools - AudioNisual Devices
PB Schools - Pull Stations
Duct detectors sensitivity test
$ubtl)tal for Fire Alarm Detection Systems:
Mmlltoring
Fire Alarm (includes 24hr. dialer test)
Subtotal for Monitoring:
Location : Parking Garage
Fire Alarm.Detection SY5tem$~'I)'~~ (Q-~M-Ell
PB Schools - Fire Alarm Control Panei
PB Schools - AudioNisual Devices
PB Schools - Pull Stations
Subtotal for Fire Alann Det$Cllon Systams :
location : Pistol Range
~ Det~5Y.lte.rnI-[F~11 brvice (8-SJM-Fl)
Smoke Detector
( Test/Inspect, Oean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Scnools - AudioMsual Devices
Oucl detectors sensitiviti test
Subtota' for Fire Alarm Detection Systems:
location : Police Station
Fire Alarm Detection Systems [full Service l8-5/M-F)}
Smoke Detector
( Test/Inspect, Clean, Sensitivity Testing)
PB Schools ~ Fire Alarm Control Panel
PB Schools -- Pull Stations
Duct detectors sensitivity test
PB Schools - Visual Only Devices
Subtotal for Fire Alarm Detection Systems:
Quantity Frequency
1 Annual
3 Annual
~O Annual
6 Annual
4 Annual
$2,720.98
Quantity Frequency
1 Annual
$346.50
Quanti~ FrequQn~)l
1 Annual
4 Annual
4 Annual
$180.34
Quantity Frequency
3 Annual
1 Annual
3 Annual
, Annual
$343.08
Quantity Freq4.~
67 Annual
1 Annual
6 Annual
8 Annual
8 Annual
$3,497.94
otV,.""l.,<,"""",1 L~ 10()5. .~J ngh.. "...n.ed
.,.""..",.,.." BE SAFE.
Pricing Summary/Scope of Work City Of Boynton Beach
Location : PW 3
Eire Alarm DetltClion Systems [full S,~ic. (8-5JM-F)j
Smoke Detector
(Test/Inspect, Oean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panet
PB Schools - Heat Detector
PB Schools - AudioNisual Devices
PB Schools - pun Stations
Subtotal for FIr. Alarm Detection Systems:
location : PW1
F'", ~arm Detectfon 8vsterJUl (FuJI Service (8-~-FJl
Smoke Detector
( Test/Inspect, Cleat'l, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
pa Schools - AudioNlSual Devices
Duct detectors sensitivity test
Pull S1aUon
Subtotal for Fire Alarm Detectfon Systems :
location: PW2
Fire Alarm Detectlop Systems [FuJI ServIce (8-5/1111-.fll
Smoke Detector
(Test/Inspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB SChOOls - Heat Detector
PB Schools - AUdiOlVisual Devices
PB Schools - pun Stations
Subtotal for Fire Alarm Detection Systems:
Location : PM
Fire Alarm Detectlor) Systems (Full ServIce lB-51M-ElI
SmOke Detector
(Test/Inspect, Clean, Sensffivl1y Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - AlJdiONisual Devices
Quantity fnHw...tJlCY
5 Annual
1 Annual
2 Annual
3 Annual
3 Annual
$384.34
QuantiCy FreDuency.
23 Annual
1 Annual
3 Annual
8 Annuaf
1 Annual
6 Annual
$1,254.98
Quanlft1( freouency
25 Annual
1 Annual
3 Annual
11 Annual
10 Annual
$1,291.22
Quao~tl Freouency
2 Annual
1 Annual
1 Annual
C&i_on.""u U' :'.005. Aft ""'" =od
6
SI.",...,..... .E SAFE.
Pricing Summary/Scope of Work City Of Boynton aeach
Fire Alarm Detection Systems [Eull.hrviee (8-5/M-fU
PB Schools - Pull Stations
Subtotal for FIre Alann Detection SY8tems :
location : School House Museum
Fire Alarm Detection &ystems {Full Service (8-5/M-F))
Smoke Detector
( Test/Inspect, Clean. Sensitivity Testing J
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
PB Schools - AudioNlsual Devices
PB Schools - Pull StaUons
Duct detector's sensitivity test
Subtotal for Fire Alarm Detection Systems :
Monitoring
Fire Alarm (incfudes 24hr. dialer test)
SubtQUi' for Monttoring :
Location : Senior Center
FireAlarlll Q~ction ~Y5tems [full Service (JS-"~-F)]
Smoke Detector
(Test/Inspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - AudioNisual Devices
PB Schools - Pull Stations
Duct detectors sensitivity test
~ Subtotal for Fire Alarm Detection Systemft :
~ Location : Utilities Admin Building
, ~ Fire AI~rm D~8ction Svstems [FuJI Service (8-51M-f)]
Smoke Detector
(Test/Inspect, Clean, Sensitivity Testing)
PB Schools - Fire Alarm Control Panel
PB Schools - Heat Detector
btotaJ for Fire Alarm Detect'on SYSt&m8 :
ft/lOnilcWruil
Fire Alarm (includes 24hr. dialer "lest)
Subtotal for Monitoring :
Total Annual Investment: rplus Any Appllca~ Tax)
Q1I8ntity FreQu..n~
1 Annual
$227.86
Quantity Fl:Jouency
18 Annual
1 Annual
1 Annual
16 Annual
5 Annual
1 Annual
$1,063.00
Quantity Fr:eq~_U\;y
1 Annual
$346.50
Quantity Frequency
19 Annual
1 Annual
8 Annual
4 Annual
4 Annual
$1,253.22
QIJ.MtIlx Freuuency
17 Annual
1 Annual
2 Annual
$8J9.86
auanti~ Frequency
1 Annual
$346.50
$28.098.49
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.l.
Requested City Commission Date Final Form Must be Twned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Fonn Must be Twned
in to City Clerk's Office
December 5, 2005 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17, 2006 (Noon)
o December 6, 2005
o December 20, 2005
o January 3, 2006
~ January 17,2006
November 14,2005 (Noon.)
-
.,
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21, 2006 (NOo~)
1-:
f'-. )
January 2, 2006 (Noon)
, .'--
March 6, 2006 (Noon)
:--:":....
"-' . ,..--:~
NATURE OF
AGENDA ITEM
o Administrative
~ Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
c!
0 Development Plans
0 New Business t..)
0 Legal
0 Unfinished Business
0 Presentation
~1.;S
. i(~
RECOMMENDATION:
Motion to approve and authorize signing of an Agreement for Water Service Outside the City Limits with Bernard
Naekel for the property at 804 Bamboo Lane Delray Beach, FL (Unincorporated Palm Beach County).
EXPLANATION:
The parcel covered by this agreement includes a single-family home in unincorporated Palm Beach County. Only
potable water is available for connection to the property at this time. (See location map)
PROGRAM IMPACT:
A Water Distribution main exists in the vicinity, allowing for the service to this parcel. No additional construction will
be required by the City to serve this property.
FISCAL IMPACT: None
~~e: TW, paeeel t, witbl. tbe Utili"e, ",,-viee area.
Department Head's Signature
~^-I
City anager's Signature
~
Utilities
Department Name
~
~
City Attorney I Finance I Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
26
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND BERNARD NAEKEL;
9 PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 804 Bamboo Lane, Delray Beach, Florida
14 (Unincorporated Palm Beach County); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 located in unincorporated Palm Beach County; and
17 WHEREAS, a water distribution main exists in the vicinity for the service to this
18 parcel; and
19 WHEREAS, no additional construction will be required by the City to serve this
20 property.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
Section 2.
The City Commission hereby authorizes and directs the City Manager
27 to execute a Water Service Agreement between the City of Boynton Beach, Florida and
28 Bernard Naekel, which Agreement is attached hereto as Exhibit "A".
S:\CA\RESO\Agreements\Water Service\Naekel Water Service Agmt.doc
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Attest:
Section 3.
This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this _ day of
,2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
City Clerk
S:\CA\RESO\Agreements\Water Service\Naekel Water Service Agrnt.doc
THIS INSTRUMENT PREPARED BY:
J ames A. Cherof, Esquire
Josias & Goren, P.A.
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMITS AND COVENANT FOR ANNEXATION
THIS AGREEMENT made on this _ day of ,200_, by and between
S-e....v- (\ QS'd . N o...'€,.. ke\ hereinafter called the "Customer", and the
CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida, hereinafter called
the "City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City
at the earliest practicable time.
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are /. i'Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
1
applicable to the installation and maintenance of water service lines upon the Customer's premises.
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to andinc1uding the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances and rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an
Irrevocable Special Power of Attorney granting to the City the power and authority to execute and
advance on behalf of the Customer a voluntary petition for annexation. Customer covenants that it
shall cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option ofthe City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and an assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
2
9. Annexation is intended to be and is hereby made a covenant running with the land
described in paragraph 1 above. This Agreement and the power of attorney referenced herein is to be
recorded in the Public Records of Palm Beach County, Florida, and the Customer and all subsequent
transferee, grantees, heirs or assigns of Customer shall be binding on the Customer and all successors
and assigns.
10, It is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
prohibitions, restrictions, limitations or requirements of local, regional, State or Federal agencies or
other agencies having jurisdiction over such matters, Also, the City shall have no liability in the
event there is a reduction, impairment or termination of water service due to acts of God, accidents,
strikes, boycotts, blackouts, fire, earthquakes, other casualties or other circumstances beyond the
City's reasonable control.
11. The Customer hereby agrees to indemnifY, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and
agents (Both in their individual and official capacities) from and against all claims, damages, law
suits and expenses including reasonable attorneys fees (whether or not incurred on appeal or in
connection with post judgment collection) and costs rising out of or resulting from the Customer's
obligation under or performance pursuant to this Agreement including disputes for breach of
warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
IN WITNESS WHEREOF, the parties hereto have set their bands and seals this ~ day of
JJ.e c ;p.. h1 h -t'. r , 2005.
WITNESS:
J ~ ^ \)()~-
\~O\. r~
Witness Signature
\Je } I'l/a. VV) ; I )<2 r
Printed Witness Name
~ fX IQ (pfkv.-1_
Witness Sign~~;;~ ~ . - (f
~~~es~~
INDNIDUAL(S) AS O~S)
~-~~
, Owner ~~
b~<' -('\ (L\f'~ ~ O--<L~e\
Printed Owner Name
3
Witness Signature
Owner Signature
Printed Witness Name
B~r- (\OV-d... N Q€..-~ e..\
Printed Owner Name
Witness Signature
Printed Witness Name
FOR INDIVIDUAL (S) NOTARIZATION:
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in. the County aforesaid to take acknowledgments, personally appeared
fuJ'l f\ltrct lJat' )~( to me known to be the
person( s) described in and who executed the foregoing instrument that he/she acknowledged before
me that he/she executed the same; that the individual was personally known to me or provided the
following proof of identification: -F l 1) J-
WITNES S my hand and official seal ih the County and State last aforesaid this I b day of
~em ~( ,2002.
(Notary Seal)
~~ VAI.ORIEMOATS
r.f" Q. .~~ MY COMMISSION' DO 346198
\\~.#} EXPIRES: September 17, 2008
"q.\iIl' Bon<lIIllllN N01llIy NlIic lInderwriI8r$
WITNESS:
CITY OF BOYNTON BEACH, FLORIDA
Mayor
A TrEST:
City Clerk
4
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, Mayor and , City Clerk
respectively, of the City named in the foregoing agreement and that they severally acknowledged
executing same in the presence of two subscribing witnesses freely and voluntarily under authority
duly vested in them by said City and that the City seal affixed thereto is the true corporate seal
affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this
,200_"
day of
(Notary Seal)
Notary Public
Approved as to form:
City Attorney
5
Palm Beach County Property Appraiser Property Search System
Page 1 of2
_~elIFV;'i;~~PfO'nin" AnpralfHjf'l!; Public Ac<:;ess System
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Property Information
Location Address: 804 BAMBOO LN
l't~Hl~e&Maj),~.--,1
Municipality: UNINCORPORATED
Parcel Control Number: 00-43-46-04-00-001-0190
Subdivision:
Official Records Book: 19333 Page: 1677 Sale Date: Sep-2005
Leni:!LQ~scription: 4-46-43, WLY 80.57 FT OF ELY 547.57 FT OF SLY 94.5 FT OF NLY
= 424.7 FT OF GOV LT 1 W OF FIND CNL &. E OF SR 5 AS IN
Owner Information
Name: NAEKEL BERNARD
liil0i"%AlI:~_,;,,,1
Mailing Address: PO BOX 178
COLD SPRING HARBOR NY 117240178
Sales Information
Sales Date Book/Page
Sep-2005 19333/1677
Oct-1980 08444/1623
Price Sale Type Owner
$735,000 WA RRANTY DEED NAEKEL BERNARD
$100 FI NAL JUDGMENT
Exemptions
Exemption Information Unavailable.
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
U$e C~.de:
Tax Year 2005
Number of Units: 1
*Total Square Feet: 2015
Descri ption: RESIDENTIAL
* in residential properties may indicate living area.
sse sse an axa e a ues
Tax Year: 200S 2004 2003
Assessed Value: 98.40(] 95.534 93.753 '.1l'DM1ItiIIJ
Exemption Amount: 25.000 25.00(] 25.000
Taxable Value: 73 400 70.534 68.753
A
d
dT
bl V I
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
~
I'i~;'ii~.;"'='*'~ I
I~j~l l~tI1aDH~&1 rlriii;*/i~%":i~1
NOTE: Lower the top and bottom margins to 0.25 on File->Page Setup menu option in the browser to print the
detail on one page.
Record Search I Information I Exemptions 1J:.9J!1munitv I Employment I New Home Buyer I ()ffice Locations
,@Iue Adiustment Board I Save Our Homes I Senior Corner I Disclaimer
HOI]J~ I links I <:ilossgry I ~ I cQ[ill5 I Contact Us I PAPA
€'I-h~b\t- A
http://www.co.palm-beach.fl.us/papalaspx/web/detail_info.aspx?p _ entity=004 346040000... 12/1612005
THIS INSTRUMENT PREPARED BY:
James A. Cherof, Esquire
Joslas & Goren. P.A.
3099 East Commercial Blvd.
S ulte 200
Fl Lauderdale, FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF Pel! m BetlCA
I/We, '6.es-V1~rJ.
~N ~'€..J(~\ , hereinafter "Grantee", hereby
make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole
purpose of executing on behalf of Grantee the power to initiate, maintain, and complete
a voluntary petition for annexation of the real property described herein into the CITY
OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH
full and complete authority to act on Grantee's behalf to accomplish annexation by any
available means. The real property which is the subject of this power is described as
follows:
OtJ - c/3- - Y-re - () cf - 00- O(!J (- 0/9tJ
The powers and authority of my attorney, THE CITY OF BOYNTON B~ACH,
FLORIDA, shall commence and be in full force and effect on the r ~ day of
&em h €-( I 20&..5 and the powers and authority shall be irrevocable by
Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the ~
day ot:])ol'. -e~M k V ,in the year two thousand and Pi v~ .
Sealed and delivered in the presence of
,
~~~
W;7;~afure (V),' ) k -(
'i:inted Witness Name
~ctnat~
~ro L~~I1J)( 4-
Printed Witness Name
~DQ ~ SJ",
!7.e...rf\ oJ' c\ No.... -e_k...d
Printed Owner Name
Witness Signature
Owner Signature
Printed Witness Name
Printed Owner Name
Witness Signature
Printed Witness Name
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH )
VALORIE A<<lATS
MY COMMISSION' DO 346198
. EXPIRES: September 17 2008
BcndedThru HoleIy Public ~
My Commission Expires:
POA.IND
THE FOREGOING INSTRUMENT was acknowledged bef9.re me this J L, day
of :De-I' €-yy111-e 11"'. 2005. by ~ 'f"('r')D.. rd N a e KeJ and
, who are known to me or who have produced
. as identifi~ho did/did not take an oath.
1~-/ 111 MV
NOTA~Y PU~L1C. .L
~ (ortL jV{OtLT6
Type or Print Name
Commission No. ]) D3 L{ {., r q ~
_FL D L
-------
II
! I
I
I
t___
...
1 in. = 56.8 feet
--------------
----------------- ~
------------------
---0-290-
0200
0210 I
o
0300
/ 0130 0090
// 0110
0310 N--
I I
0221 0470
0220 I
.---
"Q(
Location Map - 804 Bamboo Lane
((r
"\\
~
VI.-CONSENT AGENDA
ITEM C.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6,2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20,2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December] 9,2005 (Noon) 0 March 7, 2006 February 2], 2006 (Noon)
[8] January 17,2006 January 2, 2006 (Noon) 0 March 2 J , 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF [8] Consent Agenda 0 New Business ' --I
;::::J ..<
AGENDA ITEM 0 Public Hearing 0 Legal ;---;-"1
C)
0 Bids 0 Unfmished Business r....J ' .
! r, " .
0 0 -. -.
Announcement Presentation " -'.,r
~ , :)
0 City Manager's Report (-=
~ --.:.....
- -; -~ .:J'~~
'-".) -; Cq
~'-"-' : ~
RECOMMENDATION: "2
Motion to approve and authorize signing of an Agreement for Water Service Outside the City Limits with Banyan-cay
LLC for the property at 1061 Highland Rd, Lantana, FL (Ridge Grove Lot #63).
EXPLANATION:
The parcel covered by this agreement includes a single-family home located in the San Castle/Ridge Grove project
area. Only potable water is available for connection to the property at this time due to recent water main improve-
ments constructed by Palm Beach County as part of a neighborhood improvement project. (See location map)
PROGRAM IMPACT:
A Water Distribution main has recently been completed on this street, allowing for the service to this parcel. No
additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
w
v
ALTERNATI ES: one. This parcel is within the Utilities service area.
~ -> ".,,~ ~ ~
Department Head's Signature
~
City Manager's Signature
Utilities
Department Name
~
City Attorney I Finance I Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE
8 CITY OF BOYNTON BEACH AND BANYAN CAY LLC;
9 PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 1061 Highland Road, Lake Worth, Florida (Ridge
14 Grove, Lot 63); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 located in the San Castle/Ridge Grove project area; and
17 WHEREAS, a water distribution main has recently been completed on this street,
18 vicinity, allowing for the service to this parcel; and
19 WHEREAS, no additional construction will be required by the City to serve this
20 property.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26
Section 2.
The City Commission hereby authorizes and directs the City Manager
27 to execute a Water Service Agreement between the City of Boynton Beach, Florida and
28 Banyan Cay LLC, which Agreement is attached hereto as Exhibit "A".
29
30
Section 3.
This Resolution shall become effective immediately upon passage.
S:\CA\RESO\Agreements\Water Service\Banyan Water Service Agreement.doc
1
2
3
4 PASSED AND ADOPTED this _ day of January, 2006.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 Attest:
25
26
27 City Clerk
28
29
S:\CA\RESO\Agreements\Water Service\Banyan Water Service Agreement-doc
THIS lNSTRUMENT PREPARED BY:
James A. Cherof, Esquire
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTS1DE
THE OIT UMITS AND COVENANT FOR ANNEXATION
"1l THIS AGREEMENT made on this day of ,200_, by and between
u:i' I'l qa Il Ca~. hereinafter called the "Customer". and the CITY
OF BOYNTON B CR, a municipal corporation of the State of Florida, hereinafter called the
"City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS. the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS. the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City at
the earliest practicable time.
-:~::
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as fonows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property descnbed as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are ci Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of tbe facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in confonnance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
1
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers_ The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may bave the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. ln the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances .aQd rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an Irrevocable
Special Power of Attorney granting to the City the power and authority to execute and advance on
behalf of the Customer a voluntary petition for annexation. Customer covenants that it shall
cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
2
9. Annexation is intended to be and is hereby made a covenant mnning with the land
described in paragraph 1 above. This Agreement and the power of attorney referenced herein is to be
recorded in the Public Records ofPahn Beach County, FlOlida, and the Customer and all subsequent
transferee, grantees, heirs or assigns of Customer shall be binding on the Customer and all successors
and assigns_
10. Jt is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
prohibitions, restrictions, limitations or requirements of local, regional, State or Federal agencies or
other agencies havingjurisdiction over such matters. Also, the City shall have no liability in the event
there is a reduction, impairment or termination of water service due to acts of God, accidents, strikes,
boycotts, blackouts, fIre, earthquakes, other casualties or other circumstances beyond the City's
reasonable control.
11. The Customer hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and agents
(Both in their individual and official capacities) from and against all claims, damages, law suits and
expenses including reasonable attorneys fees (whether or not incurred on appeal orin connection with
post judgment collection) and costs rising out of or resulting from the Customer's obligation under or
performance pursuant to this Agreement including disputes for breach of warranty of title.
12. No additional agreements or representations shan be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this -1Y day of
, 200~
INDTVIDUAL(S) AS OWNER(S):
~~'1~ ~ LLL ~
~ O~ne: Signature
~'~~~
l(QN ~~k 1>~~
Printed O~
1A~
(i1 H1(( 4 5( ;7 C Att<-
Printed Witness Name
~,~~~
~
Witness Signature
J....o-c.JRW'L 8 v.. fl..R.E.L "-
Printed Witness Name
3
Witness Signature
Owner Signature
Printed Witness Name
Printed Owner Name
Witness Signature
Printed Witness Name
FOR INDIVlDUAL (S) NOTARIZATION:
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
,. ,.. ~
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid an the County aforesaid to take acknowledgments, personally appeared
Cl' r:P Q to me known to be the
person(s) described in and who executed the foregoing instrument that he/she acknowledged before
me that he/she executed the same; that the individual was personally known to me or provided the
following proof of identification: .
(Not~\~~~ Mario B. Siscor
;..:"Ji. \.r: MY COMMIS~N # 00146667 EXPIRES
. ~.~~irf September 3, 2006
".,f;;: r-.'t"- BONDED THRU TROY FAIN INSIJRANCllNC.
"'.,11'
. 1!/- day of
-D3ESS my hand and o~] seal in the County and State I
'\. , 20~.
WITNESS:
OTY OF BOYNTON BEACH, FLORIDA
Kurt Bressner, City Manager
ATTEST:
City Clerk
STATE OF FLORIDA )
4
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, City Manager and , City Clerk
respectively, of the City named in the foregoing agreement and that they severally acknowledged
executing same in the presence of two subscribing witnesses freely and voluntarily under authority
duly vested in them by said City and that the City seal affixed thereto is the true corporate seal
affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid tills __~ day of
, 200_.
(Notary Seal)
Notary Public
Approved as to form:
City Attorney
5
Palm Beach County Property Appraiser Property Search System
Page 1 of2
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/'r;:~.:~~~ '\; > .:~~l<1'( '" ~ ::- ~ ..
~~~'~'",{(>>~:J 0/ f) <<)".. r ,~~~,.".;, ~ ~ 1', ( ,.
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Property Information
Location Address: 1061 HIGHLAND RD
~~",%",Vjew, MI~"~]
~_~ ,M' <'\:':;~vi(4wjMWM~'~'-9 ----,--/iim:<
Municipality: UNINCORPORATED
Parcel Control Number: 00-43-45-09-08-000-0630
Subdivision: RIDGE GROVE IN
Official Records Book: 19536 Page: 1836 Sale Date: Nov-2005
Legal Description: RIDGE GROVE L T 63
Owner Information
Name: BANYAN CAY LLC
Itlj;d!j),yA~~1I
Mailing Address: 1061 HIGHLAND RD
LAKE WORTH FL 33462 6111
Sales Information
Sales Date Book/Page
Price Sale I~
Owner
l~i~~.--I
NoY-2005 1..~.536/1836 $125,000 WA RRANTY DEED BANYAN CAY LLC
Noy-2002 14387/1924 $37,500 WA RRANTY DEED RAMBLER FINANCIAL GROUP INC
Dec-2001 1..;1,312L0313
$1 QUIT CLAIM
MARCINKOSKI RAY A &
Exemptions
Exemption Information Unavailable.
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
Use Code: 0100
Tax Year 2005
Number of Units: 1
*Total Square Feet: 940
Acres: 0.0854
Description: RESIDENTIAL
* in residential properties may indicate living area.
Tax Year:
Assessed Value:
Exemption Amount:
Taxable Value:
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
1.,,_,.
~H . ~__ .
I~~~I ';di~~QlftAA,;&1 1_~~4~;iAii&iiiii"
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Value Adjustment Board I Save _Q1iLJ::Iomes I ~nior Corner I Disclaimer
~4LHt
http://www.co.palm-beach.fl.us/papalaspx/web/detail_info.aspx?p _ entity=004345090800... 12/19/2005
:,}ivision of Corporations
Page 1 of 2
Florida Limited Liability
BANYAN CAY, LLC
PRINCIPAL ADDRESS
352 NE 3RD AVE
DELRA Y BEACH FL 33444
MAILING ADDRESS
352 NE 3RD AVE
DELRA Y BEACH FL 33444
Document Number
L0500008l850
FEI Number
203329578
Date Filed
08/I 812005
State
FL
Status
ACTIVE
Effective Date
NONE
TotaJ Contribution
0.00
Re~istered A~ent
Name & Address
RADABAUGH, RENEE
352 NE 3RD AVE
DELRAY BEACHFL 33444
M
1M
b D
01
ana~er em er eta!
I Name & Address II Tide I
RADABAUGH, RENEE EJ
352 NE 3RD AVE
DELRAY BEACH FL 33444
RADABAUGH, RON EJ
352 NE 3RD AVE
DELRAY BEACH FL 33444
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. Division of Corporations
Page 2 of2
II
Annual Reports
Report Year II Filed Date
II
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~I0811812005 - Florida Limited Liability
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THIS IS NOT OFFICIAL RECORD; SEE DOCUMENTS IF QUESTION OR CONFLICT
http://www.sunbiz.org/scripts/cordet.exe?a1 =DETFIL&n1 =L05000081850&n2=NAMF... 12/28/2005
THIS INSTRUMENT PREPARED BY:
James A Cherat. Esquire
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF Plti.-It\ '~ ~~H-
I/We, ~ "\ilh--J ~" L . L, c.... , hereinafter "Grantee", hereby
( I
make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole4
purpose of executing on behalf of Grantee the power to initiate, maintain, and complete
a voluntary petition for annexation of the real property described herein into the CITY
OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH
full and complete authority to act on Grantee's behalf to accomplish ann~xation by any
available means. The real property which is the subject of this power is described as
follows:
06 -lf3-lfS-- 09- 0 ~ -000- 0030
The powers and authority of my attorney, THE CITY OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the 16 day of
~J2etv'Lkr , 2~ and the powers and authority shall be irrevocable by
Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the
day of D ~ ' in the year two thousand and .,--
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Seal~gt~elivered in the presence of
( ~ -r:)
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Owner Sig ature
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Printed Witness Name
Witness Signature
Owner Signature
Printed Witness Name
Printed Owner Name
Witness Signature
Printed Witness Name
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH )
of
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f*; "Ji.'~ :*~ MY COMMI~N # 00146667 EXPIRES
~.~:~ September 3, 2006
'~Rf.:r.-~" BONDED THRU TROY FAIN 1NSURANCf, INC.
NO
My Commission Expires:
POA.IND
Type or Print Name
Commisskm No.
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~~[it MaflO 8. SlSCar
~~ j"j MY LUMMJ~# 00146667 EXPIRES
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.3.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 2 I, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
[8] January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
_~ --1
o
0 Administrative 0 Development Plans
NA TURE OF [8] Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
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RECOMMENDATION: Adopt resolution supporting the Florida League of Cities key priority issues.
EXPLANATION: Several years ago the FLC Board of Directors adopted a new initiative to enhance the Legislature's
awareness of the League's priority issues. This plan calls for each of Florida's cities to adopt a resolution that supports the
League's key priority issues. These key issues were adopted by the League membership at the recent Legislative Conference.
The FLC has requested that we urge Governor Jeb Bush and members of the Florida Legislature to support legislation as part
of a comprehensive legislative reform package that:
. Preserves municipal autonomy and protects the fundamental right of voluntary self-government.
. Provides municipalities alternative funding options for the purpose of responding to impacts of declared disasters.
. Preserves municipal tools for community redevelopment and urban revitalization.
. Provides a dedicated and recurring revenue source for municipal transportation projects.
. Preserves dedicated funding for local affordable housing programs.
. Provides for an equitable distribution of fines and fees from criminal violations such as driving under the influence
of alcohol or other chemical substances.
. Provides a comprehensive and uniform workers' compensation system.
PROGRAM IMPACT:
FISCAL IMPACT:
Department Head's Signature
ignature
AL TERNA TIVES: Not adopt the resolution requested by the Florida League of
Department Name
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
City Attorney I Finance I Human Resources
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, URGING
5 MEMBERS OF THE FLORIDA LEGISLATURE TO
6 SUPPORT THE FOLLOWING ISSUES DURING THE
7 2006 LEGISLATIVE SESSION.
8
9 WHEREAS, as Florida's population continues to increase, cities are challenged to
10 meet the service demands and infrastructure needs to account for new growth; and
11
12 WHEREAS, a majority of Florida's municipalities have experienced negative
13 impacts to the infrastructure, housing stock and employment base from a series of natural
14 disasters in the past two years; and
15
16 WHEREAS, the state has imposed greater accountability in comprehensive planning
17 and fiscal feasibility standards on municipalities; and
18
19 WHEREAS, Florida's municipalities are dependent on other governmental entities
20 for financial stability and presently the state, counties, and school districts, control every
21 funding source that has been authorized for implementing growth management capital
22 improvements and complying with concurrency requirements; and
23
24 WHEREAS, municipal self-determination and local self-government are constantly
25 under attack from a variety of public and private interests; and
26
27 WHEREAS, the role and function of municipal government is constantly evolving
28 from new demands from its citizens and businesses.
29
30
31 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
32 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
33
34 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
35 being true and correct and are hereby made a specific part of this Resolution upon adoption
36 hereof.
37
38 Section 2. That the City of Boynton Beach urges Governor Jeb Bush and members of
39 the Florida Legislature to support legislation as part of a comprehensive legislative reform
40 package that:
41
42 · Preserves municipal autonomy and protects the fundamental right of voluntary self-
43 government.
44 · Provides municipalities alternative funding options for the purpose of responding to
45 impacts of declared disasters.
46 · Preserves municipal tools for community redevelopment and urban revitalization.
"~"",,,;,,,,,,~,,,,,,,._,,,,,,__,,,,_~,_",,,.< '""'....".,..'lq"'OIi_'_..........~...-....'''''''''.,".....".,.,
1 . Provides a dedicated and recumng revenue source for municipal transportation
2 projects.
3 . Preserves dedicated funding for local affordable housing programs.
4 . Provides for an equitable distribution of fines and fees from criminal violations such
5 as driving under the influence of alcohol or other chemical substances.
6 . Provides a comprehensive and uniform workers' compensation system.
7
8 Section 3. That a copy of this resolution shall be provided to Governor Jeb Bush,
9 Senate President Tom Lee, House Speaker Allan Bense and members of the Florida
10 Legislature.
11
12 PASSED AND ADOPTED by the City of Boynton Beach, this _ Day of
13 2006.
14
15
16 CITY OF BOYNTON BEACH, FLORIDA
17
18
19
20 Mayor
21
22
23
24 Vice Mayor
25
26
27
28 Commissioner
29
30
31
32 Commissioner
33
34
35
36 Commissioner
37 ATTEST:
38
39
40
41 City Clerk
42
43 (Corporate Seal)
44
v
v>> ' /
\p}t<::{ 0""
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C{J~ CO~/ - " (
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FLORIDA LEAGUE OF CITIES, INC. .
MEMORANDUM
r-,
r
From:
Members of Florida League of Cities, Inc.
John Charles Thomas, Director
Legislative & Public Affairs
r'--
i 0[:"(' 'L
L. I ~'o
To:
Date:
December 6, 2005
Re:
Request for Resolution
Several years ago the FLC Board of Directors adopted a new initiative to
enhance the Legislature's awareness of the League's priority issues. This plan
calls on each of Florida's cities to adopt a resolution that supports the League's
key priority issues.
These key issues were adopted by the League membership at the recent
Legislative Conference.
Enclosed is a draft resolution that we are asking your city to adopt at the next
available council/commission meeting. We would then like you to send copies of
that resolution to Governor Jeb Bush, Senate President Tom Lee, Speaker of the
House Allan Bense, your House and Senate members and a copy to the Florida
League of Cities no later than Friday, February 24, 2006.
Also enclosed, is a list of addresses for the Governor, Senate President; Speaker
of the House and a House and Senate directory with addresses for your
legislators.
A Microsoft Word version of this resolution can be on the League's website under
Legislative/Advocacy at: www.flcities.com. Should you have any questions or
require additional information, please contact Jill Johnson at the Florida League
of Cities at (800) 342-8112 email atjjohnson@flcities.com. Thank you for your
assistance.
Enclosures
301 South Bronaugh Street, Suite 300 . Po. Box 1757 . Tallahassee, FL 32302-1757
(850) 222-9684 . Suncom 278-5331 . Fax (850) 222-3806 . Web site: www.flcities.com
Please send a copy of your City's resolution to the following
no later than Friday, February 24, 2006:
The Honorable Jeb Bush
Governor, State of Florida
400 South Monroe Street
Tallahassee, Florida 32399-0001
Phone: (850) 488-4441
Fax: (850) 487-0801
The Honorable Tom Lee
President of the Senate
Suite 409, The Capitol
404 South Monroe Street
Tallahassee, Florida 32399-1100
Phone: (850) 487-5229
Fax: (850) 487-5844
The Honorable Allan Bense
Speaker of the House of Representatives
Suite 420, The Capitol
402 South Monroe Street
Tallahassee, Florida 32399-1300
Phone: (850) 488-1450
Fax: (850) 487-1456
Your House and Senate Members
see attached directories for mailing information
Jill Johnson, Administrative Assistant
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, Florida 32302-1757
Phone: (800) 342-8112, extension 281
Fax: (850) 222-3806
DRAFT RESOLUTION FOR FLC
LEGISLATIVE PRIORITIES
A RESOLUTION OF THE CITY OF , URGING
MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT THE
FOLLOWING ISSUES DURlNG THE 2006 LEGISLATIVE SESSION.
WHEREAS, as Florida's population continues to increase, cities are challenged to
meet the service demands and infrastructure needs to account for new growth; and
WHEREAS, a majority of Florida's municipalities have experienced negative
impacts to the infrastructure, housing stock and employment base from a series of natural
disasters in the past two years; and
WHEREAS, the state has imposed greater accountability in comprehensive
planning and fiscal feasibility standards on municipalities; and
WHEREAS, Florida's municipalities are dependent on other governmental
entities for financial stability and presently the state, counties, and school districts,
control every funding source that has been authorized for implementing growth
management capital improvements and complying with concurrency requirements; and
WHEREAS, municipal self-determination and local self-government are
constantly under attack from a variety of public and private interests; and
WHEREAS, the role and function of municipal government is constantly
evolving from new demands from its citizens and businesses.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF
Section 1. That the City of
members of the Florida Legislature to
legislative reform package that:
urges Governor J eb Bush and
support legislation as part of a comprehensive
· Preserves municipal autonomy and protects the fundamental right of voluntary
self-government.
· Provides municipalities alternative funding options for the purpose of responding
to impacts of declared disasters.
· Preserves municipal tools for community redevelopment and urban revitalization.
· Provides a dedicated and recurring revenue source for municipal transportation
projects.
· Preserves dedicated funding for local affordable housing programs.
· Provides for an equitable distribution of fines and fees from criminal violations
such as driving under the influence of alcohol or other chemical substances.
...,...."..~.~""""'.,_._...~..,...--_"'..--.~f...i"'~~"""'.'iIliI-oi.,""',.,ii.i",..,".ffiili~....,"",,"""".,'
. Provides a comprehensive and uniform workers' compensation system.
Section 2. That a copy of this resolution shall be provided to Governor Jeb Bush,
Senate President Tom Lee, House Speaker Allan Bense and members of the Florida
Legislature.
PASSED AND ADOPTED by the City of
2006.
, this _th Day of
The Florida Senate Members
The Honorable JD Alexander
Florida Senate
122 East Tillman Ave., Suite 1
Lake Wales, FL 33853
(863) 679-4411
The Honorable Lisa Carlton
Florida Senate
2127 South Tamiami Trail
Osprey, FL 34229
(941) 486-2032
The Honorable Nancy Argenziano
Florida Senate
1120 North Suncoast Blvd.
Crystal River, FL 34429
(352) 860-5175
The Honorable Charlie Clary
Florida Senate
1241 Airport Road, Suite A
Destin, FL 32541
(850) 833-9159
The Honorable Dave Aronberg
Florida Senate
3900 Wood1ake Blvd., Suite 301
Greenacres, FL 33463
(561) 433-2627
The Honorable Lee Constantine
Florida Senate
378 Centerpointe Circle, Ste 1268
Altamonte Springs, FL 32701
(407) 331-9675
The Honorable Jeff Atwater
Florida Senate
824 US Highway 1, Suite 210
North Palm Beach, FL 33408
(561) 625-5101
The Honorable Victor Crist
Florida Senate
11961 N. Florida Avenue, Ste B
Tampa, FL 33612
(813) 975-6658
The Honorable Carey Baker
Florida Senate
301 West Wasd Avenue
Eustis, FL 32726
(352) 742-6490
The Honorable M. Mandy Dawson
Florida Senate
33 Northeast 2nd St., Suite 209
Ft. Lauderdale, FL 33301
(954) 467-4317
The Honorable Michael Bennett
Florida Senate
3653 Cortez Road West, Ste 90
Bradenton, FL 34210
(941) 727-6349
The Honorable Alex Diaz de la Portilla
Florida Senate
1555 Southwest 8th St.
Miami, FL 33135
(305) 643-7200
The Honorable Larcenia J. Bullard
Florida Senate
8603 South Dixie Hwy, Ste 304
Miami, FL 33143
(305) 668-7344
The Honorable Paula Dockery
Florida Senate
Post Office Box 2395
Lake1and, FL 33806-2395
(863) 413-2900
The Honorable Walter 'Skip' Campbell
Florida Senate
10094 McNab Road
Tamarac, FL 33321
(954) 346-2813
The Honorable Mike Fasano
Florida Senate
8217 Massachusetts Avenue
New Port Richey, FL 34653
(727) 848-5885
The Honorable Rudy Garcia
Florida Senate
7475 West 4th Avenue.
Hialeah, FL 33014
(305) 364-3191
The Honorable Steven A. Geller
Florida Senate
400 S. Federal Hwy, Suite 204
Hallandale Beach, FL 33009
(954) 893-5089
The Honorable Mike Haridopolos
Florida Senate
2955 Pineda Causeway, Suite 215
Melbourne, FL 32940
(321) 752-3131
The Honorable Anthony C. Hill
Florida Senate
5600 New Kings Road, Suite 5
Jacksonville, FL 32209
(904) 924-1646
The Honorable Dennis Jones
Florida Senate
8940 Seminole Boulevard
Seminole, FL 33772
(727) 549-6411
The Honorable James E. 'Jim' King, JI.
Florida Senate
9485 Regency Square Blvd. Ste. 108
Jacksonville, FL 32225
(904) 727-3600
The Honorable Ronald A, Klein
Florida Senate
3333 S. Congress Avenue, Ste 305A
Delray Beach, FL 33445
(561) 274-4777
The Honorable Alfred J. Lawson Jr.
Florida Senate
404 South Monroe Street, Rm 210, SOB
Tallahassee, Florida 32399
(850) 487-5004
The Honorable Tom Lee
Florida Senate
915 Oakfield Drive, Suite E
Brandon,FL 33511
(813) 744-8683
The Honorable Evelyn J. Lynn
Florida Senate
140 South Atlantic Ave., Suite 201
Ormond Beach, FL 32176
(386) 676-4000
The Honorable Gwen Margolis
Florida Senate
1005 Kane Concourse, Ste 205
Bay Harbor Island, FL 33154
(305) 993-3632
The Honorable Lesley Miller, JI.
Florida Senate
2109 Palm Avenue, Suite 302
Tampa, FL 33675
(813) 272-2831
The Honorable Durell Peaden, JI.
Florida Senate
598 North Ferdon Blvd.
Crestview, FL 32536
(850) 689-0556
The Honorable Bill Posey
Florida Senate
1802 S. Fiske Blvd., Suite 108
Rockledge, FL 32955
(321) 690-3484
The Honorable Ken Pruitt
Florida Senate
1850 SW Fountainview Blvd., Ste 200
Port St. Lucie, FL 34986
(772) 344-1140
The Honorable Nan Rich
Florida Senate
777 Sawgrass Corporate Pkwy
Sunrise, FL 33325
(954) 747-7933
2
The Honorable Burt L. Saunders
Florida Senate
3301 East Tamiami Tr., Suite 304
Naples, FL 34112
(239) 417-6220
The Honorable Jim Sebesta
Florida Senate
9887 4th St. North, Suite 319
St. Petersburg, FL 33702
(727) 563-0377
The Honorable Gary Siplin
Florida Senate
1436 North Pine Hills Road
Orlando, FL 32808
(407) 297-2071
The Honorable Rod Smith
Florida Senate
4131 Northwest 28th Ln., Suite 4
Gainesville, FL 32606
(352) 375-3555
The Honorable Alex J. Villalobos
Florida Senate
2350 Coral Way, Suite 202A
Miami, FL 33145
(305) 222-4160
The Honorable Daniel Webster
Florida Senate
315 South Dillard Street
Winter Garden, FL 34787
(407) 656-0066
The Honorable Frederica S. Wilson
Florida Senate
18425 Northwest 2nd Ave" Suite 310
Miami, FL 33169
(305) 654-7150
The Honorable Stephen R. Wise
Florida Senate
1460 Cassat Avenue, Suite B
Jacksonville, FL 32205
(904) 381-6000
3
The Florida House of Representative Members
lhe Honorable Sandra Adams
~lorida House of Representatives
~074 Winter Springs Blvd.
)viedo, FL 32765
407) 977-4020
The Honorable Loranne Ausley
Florida House of Representatives
1001 The Capito1/402 S. Monroe St.,
Tallahassee, Florida 32399
(850) 488-0965
'he Honorable Bob Allen
~lorida House of Representatives
'ost Office Box 541532
l1enitt Island, FL 32954
321) 449-5111
The Honorable Gustavo Barreiro
Florida House of Representatives
1454 Southwest 15t St., Suite 100
Miami, FL 33135
(305) 643-7324
'he Honorable Thad Altman
'lorida House of Representatives
'ost Office Box 411780
1elbourne, FL 32941
321) 752-3138
The Honorable Dennis K. Baxley
Florida House of Representatives
III Southeast 25th Avenue
Ocala, FL 34471
(352) 732-1313
'he Honorable Kevin C. Ambler
lorida House of Representatives
820 Northdale Blvd., Suite 301-A
'ampa, FL 33624
n3) 558-1333
The Honorable Aaron Bean
Florida House of Representatives
905 South 8th Street
Fernandina Beach, FL 32034
(904) 491-3664
he Honorable Tom Anderson
lorida House of Representatives
236 US Hwy 19
oliday, FL 34691
727) 943-4760
The Hon. D. Bendross-Mindingall
Florida House of Representatives
1521 NW 54th Street
Miami, FL 33142
(305) 694-2958
he Honorable Bruce Antone
lorida House of Representatives
t5 West Amelia St., Suite 945
rlando, FL 32801
07) 317-7996
The Honorable Allan GeorgeBense
Florida House of Representatives
455 Harrison Ave., Suite A
Panama City, FL 32401
(850) 914-6300
le Honorable Ralph Arza
orida House of Representatives
f645 Northwest 77th Ave., Suite 104
taleah, FL 33014
05) 827-2720
The Honorable Anna Holly Benson
Florida House of Representatives
816 West GovernmentSt
Pensacola, FL 32501
(850) 595-5550
le Honorable Frank Attkisson
orida House of Representatives
3 Pleasant St
ssimmee, FL 34741
)7) 943-3077
The Honorable Kim Berfield
Florida House of Representatives
2963 Gulf to Bay Blvd., Suite 206
Clearwater, FL 33759
(727-724-3000
The Hon Gus Michael Bilirakis
Florida House of Representatives
35111 US Hwy 19, Suite 202
Palm Harbor, FL 34684
(727) 669-1911
The Honorable Ellyn Bogdanoff
Florida House of Representatives
908 South Andrews Avenue
Ft. Lauderdale, FL 33316
(954) 762-3757
The Honorable Marsha Bowen
Florida House of Representati yes
Post Office Box 7229
Winter Haven, FL 33883
(863) 298-4422
The Honorable Mary Brandenburg
Florida House of Representatives
2875 S. Ocean Blvd., Suite 200-12
Palm Beach, FL 33480
(561) 540-1 ]57
The Honorable Donald Brown
Florida House of Representatives
908 Hwy 90 West, OWCC Rm 205
DeFuniak Springs, FL 32433
:850) 892-843]
fhe Honorable Fred Brummer
::;'lorida House of Representatives
109 South Park A venue
<\popka, FL 32703
407) 880-44] 4
rhe Honorable Phillip J. BruJus
~lorida House of Representatives
125 Northeast l25th St., Suite 103
\l"011h Miami, FL 33161
305) 956-2538
'he Honorable Susan Bucher
'lorida House of Representatives
240 Palm Beach Lakes Blvd., Suite] 02
Vest Palm Beach, FL 33409
561) 682-0156
The Honorable Edward B Bullard
Florida House of Representatives
16201 Southwest 95th Ave., Suite 214
Miami, FL 33]57
(305) 234-2208
The Honorable Dean Cannon
Florida House of Representatives
1035 South Semoran Blvd., Suite 102()
Winter Park, FL 32792
(407) 681-5454
The Honorable Jennifer Carroll
Florida House of Representatives
8970 l03rd St., Suite] 0
Jacksonville, FL 322] 0
(904) 573-4994
The Honorable Donna Clarke
F10lida House of Representatives
1660 Ringling Blvd.
Sarasota, FL 34236
(941) 955-8077
The Honorable Marti Coley
Florida House of Representatives
4440 Lafayette Street
Marianna, FL 32446
(850) 718-0047
The Honorable Larry Cretul
Florida House of Representatives
691] Southwest State Rd. 200
Ocala, FL 34476
(352) 873-6564
The Honorable Faye Culp
Florida House of Representatives
4302 Henderson Blvd., Suite 105
Tampa, FL 33629
(813) 272-2920
The Honorable Joyce Cusack
Florida House of Representatives
224 North Woodland Blvd.
DeLand, FL 32720
(386) 943-7900
2
The Honorable Donald Davis
Florida House of Representatives
rd
2320 South 3 S1., Suite 3
Jacksonville Beach, FL 32250
(904) 247-4040
The Honorable Mike Davis
Florida House of Representatives
3301 East Tamiami Tr1, Suite 212
\laples, FL 34112
)39) 417-6270
[he Honorable Charles S. Dean
=<lorida House of Representatives
101 Zephyr Street
nvemess, FL 34450
"352) 860-5160
[he Honorable Nancy C. Detert
:;'lorida House of Representatives
~oo Capri Isles Blvd.
venice, FL 34292
941) 480-3057
fhe Honorable Carl J. Domino
ilorida House of Representatives
;300 PGA Blvd., Suite 520
>alm Beach, FL 33410
561) 625-5176
'he Honorable Greg Evers
~lorida House of Representatives
225 Willing Street
1ilton, FL 32570
850) 983-5550
'he Honorable Frank Farkas
lorida House of Representatives
510 4th Street North
1. Petersburg, FL 33704
727) 893-9855
'he Honorable Terry Fields
lorida House of Representatives
35 Clark Road, Suite 307
lcksonville, FL 32218
)04) 924-1777
The Honorable Anitere Flores
Florida House of Representatives
1321 SW 1 oih Ave., Suite 205C
Miami, FL 33174
(305) 227-7626
The Honorable Bill Galvano
Florida House of Representatives
1023 Manatee Avenue West, Suite 715
Bradenton, FL 34205
(941) 708-4968
The Honorable Anne Gannon
Florida House of Representatives
302 Southeast 2nd Street
Delray Beach, FL 33483
(561) 266-6612
The Honorable Rene Garcia
Florida House of Representatives
3766 West 1ih Avenue
Hialeah, FL 33012
(305) 827-2767
The Honorable Andy Gardiner
Florida House of Representatives
1013 East Michigan Street
Orlando, FL 32806
(407) 428-5800
The Honorable Dan Gelber
Florida House of Representatives
1920 Meridian Avenue, 3 rd Floor
Miami Beach, FL 33139
(305) 531-7831
The Honorable Audrey Gibson
Florida House of Representatives
101 East Union Street, Suite 402
Jacksonville, FL 32202
(904) 353-2180
The Honorable Hugh Gibson, III
Florida House of Representatives
916 A venida Central
The Villages, FL 32159
(352) 750-1671
3
The Honorable Rich Glorioso
Florida House of Representatives
11 0 West Reynolds Street, Suite 204
Plant City, FL 33563
(813) 757-9110
The Honorable Susan Goldstein
Florida House of Representatives
13450 West Sunrise Blvd., Suite 150
Sunrise, FL 33323
(954) 424-6900
The Honorable J. Dudley Goodlette
Florida House of Representatives
3301 East Tamiami Tr1., Suite 203
Naples, FL 34113
(239) 417-6205
The Honorable Ken Gottlieb
Florida House of Representatives
6700 Miramar Pkwy
Miramar, FL 33023
(954) 893-5081
The Honorable Michael Grant
Florida House of Representatives
18500 Murdock Circle
Port Charlotte, FL 33952
(941) 613-0914
The Honorable Ron Greenstein
Florida House of Representatives
4800 West Copans Road
Coconut Creek, FL 33063
:954) 956-5600
fhe Honorable Denise Grimsley
=<'lorida House of Representatives
205 South Commerce Avenue, Suite B
;ebring, FL 33870
863) 385-5251
nle Honorable Gayle Harrell
"lorida House of Representatives
21 Southwest Port St. Lucie Blvd.
)ort St. Lucie, FL 34984
772) 873-6500
The Honorable Adam Basner
Florida House of Representatives
33 Northeast 4th Avenue
Delray Beach, FL 33483
(561) 279-1616
The Honorable Alan Hays
Florida House of Representatives
Post Office Box 2326
Umatilla, FL 32784
(352) 742-6441
The Honorable Coach Henriquez
Florida House of Representatives
4221 North Himes Avenue, Suite 102
Tampa, FL 33607
(813) 673-4673
The Honorable Wilbert Holloway
Florida House of Representatives
610 Northwest 183rd Street, Suite 204
Miami Gardens, FL 33169
(305) 650-2300
The Honorable Ed Homan
Florida House of Representatives
9385 North 56th Street, Suite 311
Temple Terrace 33617
(813) 983-3330
The Honorable Dorothy Hukill
Florida House of Representatives
1055 North Dixie Hwy, Suite 5
New Smyrna Beach, FL 32168
(386) 424-2365
The Honorable Ed Jennings, Jf.
Florida House of Representatives
Post Office Box 5546
Gainesville, FL 32627
(352) 955-6232
-
The Honorable Randy Johnson
Florida House of Representatives
99 West Plant Street
Winter Garden, FL 34787
(407) 877-0122
4
The Honorable Stan Jordan
Florida House of Representatives
3414-A North Main Street
Jacksonville, FL 32206
(904) 359-2644
The Honorable Arthenia Joyner
Florida House of Representatives
508 West MLK Jr. Blvd., Suite C
[ampa, FL 33603
:813) 233-2857
[he Honorable Charlie Justice
~lorida House of Representatives
5769 38th Avenue North
:;1. Petersburg, FL 33731
727) 552-1380
[he Honorable Will S. Kendrick
:;"lorida House of Representatives
)ost Office Box K
=:arrabelle, FL 32322
850) 697-5115
rhe Honorable JeffKottkamp
~lorida House of Representatives
,501 Del Prado Blvd., Suite 305
:ape Coral, FL 33904
239) 344-4900
'he Honorable Dick Kravitz
'lorida House of Representatives
55 Blanding Blvd., Suite 10
)range Park, FL 32073
;)04) 213-3005
be Honorable Paige Kreegel_
lorida House of Representatives
10 Taylor Street
unta Gorda, FL 33950
141) 575-5820
he Honorable Bruce Kyle
lorida House of Representatives
120 Main Street, Suite 208
t. Myers, FL 33901
~39) 335-2411
The Honorable John Legg
Florida House of Representatives
10014 Grave Drive, Suite B
Port Richey, FL 34668
(727) 869-8600
The Honorable Ken Littlefield
Florida House of Representatives
38440 5th Avenue
Zephyrhills, FL 33542
(813) 558-5115
The Honorable Marcelo Llorente
Florida House of Representatives
13701 Southwst 88th Street, Suite 201
Miami, FL 33186
(305) 273-3200
The Hon Carlos Lopez-Cantera
Florida House of Representatives
2300 Coral Way, Suite III
Miami, FL 33145
(305) 442-6877
The Honorable Richard A. Machek
Florida House of Representatives
5341 W_ Atlantic Avenue, Suite 300A
Delray Beach, FL 33484
(561) 279-1633
The Honorable Mark Mahon
Florida House of Representatives
233 East Bay Street, Suite 1133
Jacksonville, FL 32202
(904) 359-6090
The Honorable Stanley Mayfield
Florida House of Representatives
Post Office Box 2380
Vera Beach, FL 32961
(772) 778-5077
The Honorable Sheri McInv-ale
Florida House of RepresentativeS
1520 Edgewater Drive, Suite E
Orlando, FL 32804
(407) 317-7797
5
The Honorable Matthew Meadows
Florida House of Representatives
2453 North State Road 7
Lauderhill, FL 33313
(954) 497-3367
The Honorable David J. Mealor
Florida House of Representatives
225 Waymont C1., Suite 101
Lake Mary, FL 32746
(407) 328-3718
The Honorable Dave Murzin
Florida House of Representatives
7100 Plantation Road, Suite 3
Pensacola, FL 32504
(850) 494-7330
The Honorable Mitch Needelman
Florida House of Representatives
1565 Sarno Road
Melbourne, FL 32903
(321) 984-4848
Th~ Honorable Joe Negron
Florida House of Representatives
2400 South Federal Hwy, Suite 250
Stuart, FL 34994
(727) 221-4904
The Honorable Pat Patterson
Florida House of Representatives
230 North Woodland Blvd., Suite 222
DeLand, FL 32720
(386) 736-5100
The Honorable Frank Peterm~n
Florida House of Representatives
1198 62nd Avenue South
)1. Petersburg, FL 33705
'727) 552-13 70
rhe Honorable Joe Hill Pickens
:<'lorida House of Representatives
\841 Reid Street, Suite 5
)alatka, FL 32177
386) 312-2272
The Honorable Juan-Car]os Planas
Florida House of Representatives
8532 Southwest 8th Street, Suite 280
Miami, FL 33144
(305) 442-6800
The Honorable L. Ralph Poppell
Florida l-Iouse ofReprese~ltatives
400 South Street, Suite 1 C
Titusville, FL 32780
(321) 383-515]
The Honorab]e ATi Porth
Florida House of Representatives
1300 Coral Springs Drive
Coral Springs, FL 33075
(954) 346-2810
The Honorable Bill Proctor
Florida House of Representatives
900 State Road 16, Suite 2
S1. Augustine, FL 32084
(904) 823-2550
The Honorable John Quinones
Florida House of Representatives
101 North Church Street
Kissimmee, FL 34741
(407) 935-3777
The Honorable Ron Reagan
Florida House of Representatives
7011 15th Street East, Suite B-1
Sarasota, FL 34243
(941) 727-6447
The Honorable Everett Rice
Florida House of Representatives
18395 Gulf Blvd.
Indian Shores, FL 33785
(727) 593-6155
The Honorable Curtis Richardson
Florida House of Representatives
1001 The Capitol/402 S. Monroe S1.
Tallahassee, FL 32399
(850) 488-1798
6
The Honorable David Rivera
Florida House of Representatives
2450 Southwest 13ih Avenue, Suite 205
Miami, FL 33175
(305) 227-7630
The Honorable Julio Robaina
Florida House of Representatives
6741 Southwest 24th Street, Suite 19
Miami, FL 33155
(305) 442-6868
fhe Honorable Yolly Roberson
Florida House of Representatives
545 Northeast 12ih Street
'JorthMiami,FL 33161
)05) 919-1867
fhe Honorable Dennis Ross
:<'lorida House of Representatives
l416 Florida National Drive
Jakeland, FL 33813
863) 701-1400
rhe Honorable Marco Rubio
'lorida House of Representatives
;427 Southwest 8th Street
v1iami, FL 33144
305) 442-6939
'he Honorable Dave Russell
'lorida House of Representatives
2503 Spring Hill Drive
pring Hill, FL 34609
352) 688-5004
'he Honorable Tim Ryan
lorida House of RepresentatIves
ost Office Box 36
lania Beach, FL 33004
)54) 924-3856
he Honorable Franklin Sands
lorida House of Representatives
5600 Saddle Club Road
Teston, FL 33326
'54) 424-6800
The Honorable Ray Sansom
Florida House of Representatives
348 SW Miracle Strip Pwky, Suite 12
Ft. Walton Beach, FL 32548
(850) 833-9328
The Honorable John P. Seiler
Florida House of Representatives
1 00 West Atlantic Blvd_, Suite 275
Pompano Beach, FL 33060
(954) 786-4848
The Honorable David Simmons
FlOlida House of Representatives
393 Center Pointe Circle, Suite 1427
Altamonte Springs, FL 32701
(407) 262-7520
The Honorable Irving Slosberg
Florida House of Representatives
9045 La Fontana Blvd., Suite B-17
Boca Raton, FL 33434
(561) 637-7097
The Honorable Chris Smith
Florida House of Representatives
603 Northwest ih Terr
Ft. Lauderdale, FL 33311
(954) 762-3746
The Honorable Eleanor Sobel
Florida House ofRepn~sentatives
3365 Sheridan Street
Hollywood, FL 33021
(954) 965-3795
The Honorable Ken Sorensen
Florida House of Representatives
Post Office Box 699
Tavernier, FL 33070
(305) 853-1947
The Honorable Dwight Stansel
Florida House of Representatives
208 North Ohio Avenue
Live Oak, FL 32064
(386) 758-0480
7
The Honorable John Stargel
Florida House of Representatives
902 South Florida Avenue, Suite] 05
Lakeland, FL 33803
(863) 413-2877
The Honorable Priscilla Taylor
Florida House of Representatives
1 East II th Street, Suite 410
Riviera Beach, FL 33404
~561) 840-4814
The Honorable Trey Traviesa
Florida House of Representatives
:,)02 West Lumsden Road, Suite 109
Brandon, FL 33511
:813) 651-2144
The Honorable Baxter G. Troutman
Florida House of Representatives
Post Office Box 7667
Winter Haven, FL 33883
:863) 298-5220
[he Honorable Shelley Vana
~lorida House of Representatives
l280 N. Congress Avenue, Suite 100
West Palm Beach, FL 33409
561) 640-6120
[he Honorable Leslie Waters
"Iorida House of Representatives
;511 Park St North, Suite 10 1
;t. Petersburg, FL 33709
727) 545-6421
"he Honorable Trudi Williams
ilorida House of Representatives
;621 Banner Drive
't. Myers, FL 33912
239) 433-6775
'he Honorable Juan C. Zapata
'lorida House of Representatives
3550 Southwest 88th Street, Suite 150
1iami, FL 33186
305) 273-3288
8
.C((
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.4.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetin~ Dates in to City Clerk's Office Meetin~ Dates in to City Clerk's Office
0 December 6, 2005 November ]4, 2005 (Noon.) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21 , 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 2 I, 2006 (Noon) , -~-
[8] January 17, 2006 January 3, 2006 (Noon) 0 March 2] , 2006 March 6, 2006 (Noon),,"
I'! i
( ~) . --'1.
0 0 "
Administrative Development Plans _.....1
.;
NATURE OF [8] Consent Agenda 0 New Business .'
--'..--
AGENDA ITEM 0 Public Hearing 0 Legal ,
"\
0 Bids 0 UnfInished Business (.-,., .~~
____.J C')
0 Announcement D Presentation ..-'-
0 City Manager's Report
RECOMMENDATION:
Motion to authorize execution of an agreement, by resolution, with the South Florida Water
Management District (SFWMD) to accept a $500,000 grant for the installation and development of
one (1) Floridan Aquifer test well and two (2) Floridan Aquifer dual-zone monitoring wells.
EXPLANATION:
The Utilities Department applied for two (2) Alternative Water Supply grants. The first grant for
the City's second Aquifer Storage and Recovery Well was approved by City Commission on
November 15, 2005. The second grant application, submitted by the Utilities Department, was
awarded by the SFWMD on October 12, 2005 for the installation and development of one (1)
Floridan Aquifer test well and two (2) Floridan Aquifer dual-zone monitoring wells for $500,000.
This grant was also offered by the SFWMD for the 2006 fiscal year under the Alternative Water
Supply Funding Program (A WS).
PROGRAM IMPACT:
The installation and development of one (1) Floridan Aquifer 1,400-foot deep, 17-inch diameter
test well and two (2) Floridan Aquifer dual-zone monitoring wells will be used during Aquifer
performance testing. The construction of the three (3) wells are now under construction, it is
anticipated they will be capable of producing 2.3 million gallons per day (mgd) total of raw water
as a potential alternative source of supply to the City.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
err
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
The SFWMD issued a Water Use Permit to the City, allowing for withdrawal of groundwater
from the surficial aquifer at an average rate of 14.6 mgd with maximum withdrawals peaking at a
rate of 20.4 mgd. The City's East Wellfield is restricted to only 5 mgd to prevent saltwater
intrusion
FISCAL IMPACT:
The construction contract for Floridan Aquifer wells was approved by City Commission on April
5, 2005 and awarded to Southeast Drilling Services, Inc. for $2,956,980. The SFWMD grant
funding is $500,000 or 16.9% of the construction costs.
Funds are available in Utilities account #403-5000-590-96-10 WTR108.
AL TERNA TIVES:
The alternative would be for the City to pay 100% of the project costs from Utilities Department
funding instead of approving the grant award from the SFWMD.
~~ J(L~
Kofi Boateng,
Director of Utilities
~
Kurt Bressner,
City Manager
Utilities
Department Name
~
City~ey I Finance I Human Resources
Attachment - Two original grant applications
bc: Kofi Boateng, Director of Utilities
~Pete Mazzellas, Deputy Utilities Director
~Paul Fleming, Sr. Project Manager
l1rVBarb Conboy, Manager, Utilities Administration
PMT IFile
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING THE CITY
5 MANAGER TO EXECUTE A FUNDING AGREEMENT
6 BETWEEN THE CITY OF BOYNTON BEACH AND
7 SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
8 PROVIDING FOR A $500,000.00 GRANT FOR THE
9 INSTALLATION AND DEVELOPMENT OF ONE (1)
10 FLORIDAN AQUIFER TEST WELL AND TWO (2)
11 FLORIDAN AQUIFER DUAL ZONE MONITORING
12 WELLS; AND PROVIDING AN EFFECTIVE DATE.
13
14 WHEREAS, the City of Boynton Beach has been awarded a $500,000 grant from
15 the South Florida Water Management District; and
16 WHEREAS, the installation and development of one (1) Floridan Aquifer 1,400-
17 foot deep, 17 -inch diameter test well and two (2) Floridan Aquifer dual-zone monitoring
18 wells will be used during Aquifer performance testing; and
19 WHERAS, the construction contract for Floridan Aquifer wells was approved by
20 City Commission on April 5, 2005 and awarded to Southeast Drilling Services in the
21 amount of$2,956,980.00. The South Florida Water Management District grant funding is
22 $500,000.00 or 16.9% of the construction costs.
23 NOW, THEREFORE, BE IT RESOL YED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof,
28
Section 2.
The City Commission of the City of Boynton Beach hereby authorizes
29 and directs the City Manager to execute an Agreement between the City of Boynton Beach and
S:\CA\RESO\Agreements\Grants\South Florida Water Management $500kGrant.doc
1 the South Florida Water Management District in connection with the construction of Florida
2 Aquifer Test Wells, a copy of which is attached hereto as Exhibit "A".
3
Section 3.
This Resolution shall become effective immediately upon passage.
4 PASSED AND ADOPTED this _ day of January, 2006.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 Mayor
11
12
13 Vice Mayor
14
15
16 Commissioner
17
18
19 Commissioner
20
21
22 Commissioner
23 ATTEST:
24
25
26 City Clerk
27
28
29
30
S:\CA \RESO\Agreements\Grants\South Florida Water Management $500kGrant.doc
ORIGINAL
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2005 - 2006 ALTERNATIVE WATER SUPPLY
FUNDING PROGRAM
Fax No:
(561) 742-6298
Recipient:
City of Boynton Beach
Recipient's Project Manager:
Paul Fleming
Address:
124 East Woolbright Road
Boynton Beach, FL 33435
Telephone No: (561) 742-6487
SFWMD Project Manager:
Emily Richardson
Telephone No.: (561) 682-6824
Fax No.:
(561) 681-6264
Contract Specialist:
Bernadette Harrison
Telephone No.: (561) 682-6378
Fax No.:
(561) 682-5587
Address:
P.O. Box 24680
3301 Gun Club Road
West Palm Beach, FL 33416-4680
Insurance: Not A Iicable
Federal Employer Identification Number:
59-60000282
Project Title: City of Boynton Beach - AWS FY2006
Descri tion: Construction of Floridan A uifer Test Wells
Agreement No. DG061148, Page 1 of9
This Agreement is entered into between "the Parties," the South Florida Water Management
District, the "District", and the undersigned party, hereinafter referred to as the "Recipient."
The Recipient warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by all
legal, financial and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District.
ARTICLE I-PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely construct and
perform all work items described in the "Statement of Work," attached hereto as Exhibit
"A", hereinafter referred to as the "Project", and made a part of this Agreement.
1.2 As part of the deliverables to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District. This paragraph
shall survive the expiration or termination ofthis Agreement.
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Exhibit B
Exhibit C
Statement of Work
Schedule of Deliver abIes
Reporting Form
ARTICLE 2 - TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall commence on the last date of execution
of this Agreement, and shall terminate on the date noted on the first page of this
Agreement.
2.2 The Parties agree that time is of the essence III the performance of each and every
obligation under this Agreement.
ARTICLE 3 - COMPENSATION / CONSIDERATION
3.1 As consideration for the Project required by this Agreement, the District shall pay the
Recipient the funding amount as specified on page one of this Agreement. Such amount
is not to exceed the specified amount and therefore, no additional consideration shall be
authorized. The Recipient shall provide at least sixty percent (60%) of the Project's
construction cost, unless a different amount is authorized pursuant to s. 373.1961(3)(e),
Florida Statutes.
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A". By providing funding hereunder, the District does not make any warranty,
guaranty or any representation whatsoever regarding any of the work performed hereunder,
Agreement No. DG061148, Page 2 of9
including but not limited to, the adequacy or sufficiency of all or any part of work
described in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding for any work associated with the
research, design and permitting aspects of the project. District funds shall only be used for
the construction activities described in Exhibit "A".
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of the
final deliverable(s) as described in the "Schedule of Deliverables", attached hereto as
Exhibit "B". On or before August 1, 2006, the Recipient shall provide a completed
Reporting Form, attached hereto as Exhibit "C". Concurrent with delivery of the final
deliverable, the Recipient shall provide certification that all construction has been
completed in accordance with Exhibit "A" of this Agreement.
4.2 The Recipient's invoice shall reference the District's Agreement Number and shall be sent
to the Contract Specialist at the address stated on the first page of this Agreement. The
Recipient shall not submit an invoice to any other address at the District.
4.3. Upon completion of the project, any data that was generated during the performance of the
project shall be submitted to the District upon request.
New Well Construction Projects: For projects involving construction of new wells, the
Recipient shall:
1. Submit design of well construction and testing programs to the District for review and
comment prior to implementation. The Recipient shall integrate the District's
comments into the final testing plan where feasible.
2. Submit all pertinent well information collected during well construction and testing
(i.e., depths, cuttings descriptions, geophysical logs, aquifer test data, etc.), as available.
Submissions shall be provided electronically as specified by the District.
The data will be archived in the District's permanent database and available to the public.
Please contact Anthony Larenas at (561) 682-2643, alarenas@sfwmd.gov or Emily
Richardson (561) 682-6824, for instructions on submitting data.
4.4 The Recipient shall provide to the District regular project update/status reports by
December 1,2005; February 1,2006; April 1, 2006 and June 1,2006. Reports will provide
detail on progress of the project and outline any potential issues affecting project
completion or overall schedule. Status reports may be submitted in any form agreed to by
District project manager and the Recipient, and may include emails, memos, and letters.
4.5 In accordance with Section 373.0361 (7) (b) of the Florida Statutes, the Recipient shall
provide an annual status update to the District detailing the progress of the project.
Agreement No. DG061148, Page 3 of9
ARTICLE 5 - CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action. The
Project Manager shall be responsible for overall coordination and oversight relating to the
performance of this Agreement.
5.2 All notices, demands or other communications regarding this Agreement, other than those
set forth in paragraph 4.2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested.
5.3 Should either Party change its address, written notice of such new address shall promptly
be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 - TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement. In
accordance with Chapter 40E-7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement.
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice of the deficiency by forwarding a Cure Notice citing the specific
nature of the material breach, The Recipient shall have thirty (30) days to cure the breach.
If the Recipient fails to cure the breach within the thirty (30) day period, the District shall
issue a Termination for Default Notice. Once the District has notified the Recipient that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board shall determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period of time. The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time. Should the District terminate for
default in accordance with this provision, the District shall be entitled to recover
procurement costs in addition to all other remedies under law and/or equity.
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient. The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District shall determine that such termination is in
Agreement No. DG061148, Page 4 of9
the best interest of the District. Any such termination shall be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective. In the event of termination, the District shall compensate the Recipient
for all authorized and accepted work performed through the termination date. The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement. The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient.
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation. The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
mediation shall be borne equally by the Parties. The mediation process shall be confidential
to the extent permitted by law.
6.4 Notwithstanding anything in this Agreement to the contrary, the District reserves the right
to terminate this Agreement immediately without notice in the event any of the
representations contained in the Project Proposal are found to be false or if the Recipient
fails to complete the construction and performance of all work items described in Exhibit
A, Statement of Work.
ARTICLE 7 - RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit rights
as follows:
(a) Maintenance of Records. The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports. Such records shall be maintained and made available for
inspection for a period of five (5) years from completing performance and receiving
final payment under this Agreement.
(b) Examination of Records. The District or its designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement. Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place.
(c) Extended Availability of Records for Legal Disputes. In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to this Agreement until the final disposition of the legal dispute, and all such
records shall be made readily available to the District.
(d) Periodic Audits. The District shall perform audits periodically to ensure funding
objectives are being met.
Agreement No. DG061148, Page 5 of9
ARTICLE 8 - STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this Agreement.
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge.
8.2 The laws of the State of Florida shall govern all aspects of this Agreement. In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court.
8.3 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119 of the Florida Statutes. Should the
Recipient assert any exemptions to the requirements of Chapter 119 and related Statutes,
the burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347 of the Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency.
8.5. The Recipient has obtained, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. The
Recipient agrees to comply with the terms and conditions of all permits.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shall take all measures necessary to effectuate these assurances.
8.7 Pursuant to Section 287.133 of the Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list may not submit a bid, proposal, or reply to a request to
provide any goods or services related to the construction of the Project contemplated
herein. Recipient also assures that it is not on the District's Suspension of Contractors
List. Recipient agrees to include a provision to this effect in all requests for proposals and
subcontracts related to construction of this project.
8.8 A Recipient who operates a public water supply utility shall, by June 1, 2006 adopt a rate
structure that will promote the conservation of water and promote the use of water from
alternative water supplies and shall provide the District with a copy of such adopted rate
structure on or before August 1, 2006,
8.9 Recipient of funds for a reuse project shall provide a status report by August 1, 2006
addressing the following issues: (1) accounting of reclaimed water usage and method used
Agreement No. DG061148, Page 6 of9
(meters, etc.); (2) all rates and charges for reclaimed water; (3) the status of implementing
public education programs to inform the public about water issues, water conservation and
the importance and proper use of reclaimed water; and (4) providing the District with the
location of each reuse facility owned by the Recipient.
8.10 This paragraph shall remain in full force and effect for twenty (20) years from the date of
contract execution. After construction is completed on the project, the Recipient shall
continuously operate the project as described in the project proposal and consistent with the
applicable water use permit(s), In the event the project is not operated in accordance with
these requirements, the District may cease funding for this project and any future projects
proposed by the Recipient. All other provisions of this contract shall terminate on
September 30, 2006,
8.11 Recipient shall implement a public education program to inform the public about the
environmental and other public benefits of the Alternative Water Supply project, and shall
provide the District with a copy of such public education program on or before August 1,
2006.
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall defend, indemnifY,
save, and hold the District, its officers, directors, board members, agents, assigns, and
employees harmless from liabilities, damages, losses, and costs, including but not limited
to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentionally wrongful conduct of the Recipient and other persons employed or utilized by
the Recipient in the performance of the Agreement. The District shall have the right to
approve counsel selected by the Recipient to defend the District in the event the District is
named in any legal action.
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the terms of this Agreement. This paragraph shall survive the
expiration or termination of this Agreement.
ARTICLE to-RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party. Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement. Both parties are free to enter into
contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District. Any attempted
assignment in violation of this provision shall be null and void.
Agreement No. DG061148, Page 7 of9
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit
of the Recipient and the District. No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise.
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God
or for any other cause of the same character, which is unavoidable through the exercise of
due care and beyond the control of the Parties. Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect. This provision shall not apply if the Statement of Work, Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein mentioned.
11.2 Any inconsistency in this Agreement shall be resolved by gIVIng precedence In the
following order:
(a) Terms and Conditions outlined in Articles 1-11
(b) Exhibit "A" Statement of Work
(c) All other exhibits, attachments and documents specifically incorporated herein by
reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigns shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other Party from performing any
subsequent obligations strictly in accordance with the terms of this Agreement. No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought. Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision ofthis Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states that all publicity/public awareness media will be jointly planned by
the Recipient and the District and any and all materials, events, or endorsements arising
out of this award will require prior District approval.
Agreement No. DG061148, Page 8 of9
11.7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement. The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative. This Agreement shall insure to the benefit of and shall
be binding upon the parties, their respective assigns, and successors in interest.
11.8 This Agreement is subject to and governed by the provisions applicable to it contained in
sections and 373.0831 and 373.1961, Florida Statutes (2004), as amended by Chapter No.
2005-291 (SB 444, Laws of Florida).
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
By:
Frank Hayden, Procurement Director
Date:
(Project shall start upon execution date of this Agreement.)
sF~ocurement Approved: .
By ~dln ~U.ll~
Date: l~h~,5"
/
SFWMD Office of Counsel Approved:
By:
Date:
Recipient's Legal Name:
By Authorized Official:
Title:
Date:
Agreement No. DG061148, Page 90f9
EXHIBIT" A"
STATEMENT OF WORK
REVISED
City of Boynton Beach - Construction of Floridan Aquifer Test Wells
Brief Proiect Description:
This project is for the installation and development of one (1) Floridan Aquifer 1,400-foot
deep, 17 -inch diameter test well and two (2) Floridan Aquifer dual-zone monitoring wells
to be used during Aquifer performance testing.
It is anticipated that the Floridan Aquifer test well will be capable of producing 2.3 MGD
total of raw water as a potential alternative source of supply to the City of Boynton
Beach.
Reason for this project being undertaken:
The City of Boynton Beach (City) operates two surficial aquifer well fields (East and
West), and two corresponding water treatment plants (WTPs), to generate its drinking
water supply. The South Florida Water Management District (District) issued Water Use
Permit (WUP) No. 50-0049-W for groundwater production from these two surficial
wellfields. The permit allows the City to withdraw 7844 MG of groundwater on an annual
basis with a monthly allocation not to exceed 741.1 MG. The East WTP treats
groundwater from the East Wellfield using lime softening, sedimentation, filtration, and
chlorination. The West WTP provides filtration, membrane treatment, degasification, and
disinfection.
The City's East Wellfield contains 20 active wells installed in the surficial aquifer. These
wells range in depth from 50 to 175 feet below land surface (bls) and provide high-
quality water. However, the East Wellfield is susceptible to saltwater intrusion because
of its proximity to the Atlantic Ocean. The East WTP has a capacity to treat more than 24
mgd, but pumping in the East Wellfield is restricted to only 8 mgd average to prevent
saltwater intrusion.
Activities, projects or studies that were completed indicating the need for this project:
The feasibility of this project has been confirmed by the CH2M HILL August 1999 report
Evaluation of Water Supply and Water Treatment Options Aquifer Dependability Study,
2001 and the City of Boynton Beach Planning and Zoning Department Population
Projection and Growth Development, 2005.
Exhibit "A" to Agreement No. DG061148, Page 1 of 1
EXHIBIT "B"
SCHEDULE OF DELIVERABLES
Total payment by the District to City of Boynton Beach shall not exceed the amount of
$500,000.00. Payment shall be made following receipt and acceptance by the District of project
deliverables in accordance with the schedule set forth below. The Recipient hereby agrees to
provide the District all deliverables, data and information described in the Statement of Work.
Invoices for completed deliverables shall be submitted to the District for payment by April 1,
2006 and/or August 1, 2006. However, the Recipient is encouraged to arrange for deliverable
inspection and invoice as soon as a deliverable has been completed.
Reporting requirements are also part of this exhibit. The Recipient shall provide regular project
update/status reports by December 1, 2005; February 1, 2006; April 1, 2006 and June 1, 2006.
Reports will provide detail on progress of the project and outline any potential issues affecting
project completion or overall schedule. Status reports may be submitted in any form agreed to by
the District project manager and the Recipient, and could include emails, memos, and letters.
1 Status Re ort N/A N/A N/A
2 Status Re ort N/A Febru 1,2006 N/A
3 Completion and testing of the April 1, 2006 N/A $165,000.00
dual-zone monitor well at the
WXEL site
4 Status Re ort N/A A ril 1,2006 N/A
5 Status Re ort N/A June 1, 2006 N/A
6 Completion and testing of dual- August 1,2006 N/A $335,000.00
zone monitor and test well at the
Quantum site
7 Annual Status Report N/A September 30, 2006 N/A
TOTAL SFWMD PAYMENT $500,000.00
Exhibit "B" to Agreement No. DG061148, Page 1 of 1
EXHIBIT "C"
REPORTING FORM
Project Summary Final Report - FY 2006
Project Name
Project Manager
SFWMD Contract Number
Project Owner
Describe Project constructed:
Type of
Alternative Water
Supply
Quantity of Water Made Available
(MGD) U on Com letion of This Phase
Construction Duration
Pro osed
Actual
Start
Finish
District funding this phase
$
$
Local funds
Other funding source
$
$
From:
$
$
TOTAL
Attach map and photo(s) of project on CD, if available
To the best of my knowledge, the above information is correct
Project Manager
Exhibit "e" to Agreement No. DG061148, Page 1 of 1
err.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.S.
Requested City Commission Date Fmal Form Must be Twned Requested City Commission Date Final Form Must be Turned ill
Meetin2 Dates in to City Clerk's Office Meetin2 Dates to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7,2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
[8] January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
181 January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATlJRK OF 181 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal .. -<
0 Bids 0 Unfinished Business -
c.") . -"1
----.
0 Announcement 0 Presentation (' ;_,1
\..~..j
0 City Manager's Report -D
--
r...".,) "'-,
RECOMMENDATION: Motion to approve signing of Grant Agreement between the City and the State of Florid@, ~;=,";
Department of State, Division ofLibrmy and Information Services, for the expansion project of the Boynton Beach.citiTi ~
Librmy to secure the grant amount offive hundred thousand dollars ($500,000). ~
EXPLANATION: This is the second opportunity to receive this grant. The City Commission first approved applying for
this grant in March 2001, was awarded the grant July 2002, but could not meet the December 23, 2003 deadline for signing
a consttuction contract so the grant was withdJawn by the State. The Commission authorized reapplying in March 2004,
and the grant funding was approved by the state legislature in the budget for the state fiscal year beginning July 2005. The
agreement now needs to be signed in compliance with state grant requirements. Signing the agreement encumbers the
$500,000 for Boynton Beach so it will not be reassigned by the state to other purposes.
PR.OGRAM IMPACT: This amount ($500,000) is budgeted for Furniture and Equipment in the Grant Application.
FISCAL IMPACT: Signing the grant agreement secures the $500,000 funding which will be released on a reimbursement
basis.
ALTERNATIVES: Do "'" sign the gtantagn:emen1 and the ""'" will...n~ 1D ......... project The city
would need to find additional I dollars 11 furniture and equipment.
~h . ~
Departme City Manager's Signature
Librmy
Department Name
City Attorney I Finance I Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM..DOC
1 RESOLUTION NO. R 06-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
5 AND AUTHORIZING THE EXECUTION OF THE
6 PUBLIC LIBRARY CONSTRUCTION GRANT
7 AGREEMENT IN THE AMOUNT OF $500,000.00
8 BETWEEN THE CITY OF BOYNTON BEACH AND
9 FLORIDA DEPARTMENT OF STATE, DIVISION OF
10 LIBRARY AND INFORMATION SERVICES FOR THE
11 EXPANSION PROJECT OF THE BOYNTON BEACH
12 CITY LIBRARY; AND PROVIDING AN EFFECTIVE
13 DATE.
14
15
16 WHEREAS, in March, 2004, the City Commission authorized reapplying for grant
17 funding which was approved by state legislature for the state fiscal year beginning July, 2005;
18 and
19 WHEREAS, upon recommendation of staff, the City Commission has determined
20 that it is in the best interests of the residents of the City to authorize execution of the Public
21 Library Construction Grant Agreement in the amount of $500,000.00 with the Florida
22 Department of State, Division of Library and Information Services.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorizing execution of the Public Library Construction Grant Agreement in the
30 amount of $500,000.00 with Florida Department of State, Division of Library and Information
S:\CA\RESO\Agreements\Grants\Public Library Construction Grant Agmt.doc
1 Services, which is attached hereto as Exhibit "A",
2
Section 3.
This Resolution shall become effective immediately upon passage.
3 PASSED AND ADOPTED this _ day of January, 2006,
4
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8 Mayor
9
10
11 Vice Mayor
12
13
14 Commissioner
15
16
17 Commissioner
18
19
20 Commissioner
21 ATTEST:
22
23
24 City Clerk
~~
27
S:\CA \RESO\Agreements\Grants\Public Library Construction Grant Agmt.doc
FLORIDA DEPARTMENT OF STATE
Glenda E. Hood
Secretary of State
DIVISION OF LIBRARY AND INFORMATION SERVICES
July 19, 2005
Virginia Farace, Project Manager
Boynton Beach City Library
208 South Seacrest Boulevard
Boynton Beach, FL 33435
Subject:
Public Library Construction Grant Awards - FY2005-2006
Project:
06-PLC-13
Boynton Beach City Library
Dear Ms. Farace:
The Division of Library and Information Services has been advised of a State General Revenue
appropriation for Public Library Construction Grants for FY2005-2006. I am pleased to advise you that
the project identified above was funded.
The "Public Library Construction Grant Information" sheet contains important information that you need
to know about your grant. Also, check for any grant requirements that may be included under "Terms and
Conditions" on the Notification of Grant A ward.
Please contact Marian Deeney, Library Program Administrator in the State and Federal Grants Office for
assistance if you have any questions or need more information. She can be reached at 850/245-6620 or
mdeeney@dos.state.fl.us.
Sincerely,
9~a~
"'"
State Librarian
JR/md
Enclosures
pc: Faye Roberts, Liaison
o STATE LIBRARY OF FLORIDA
R.A. Gray Building . Tallahassee, Florida 32399-0250 . (850) 245-6600
FAX: (850) 245-6643 . TDD: (850) 922-4085 . http://www.dos.state.n.us
o LEGISLATIVE LIBRARY SERVICE 0 RECORDS MANAGEMENT SERVICES 0 FLORIDA STATE ARCHIVES
(850) 488-2812 . FAX: (850) 488-9879 (850) 245-6750 . FAX: (850) 245-6795 (850) 245-6700 . FAX: (850) 488-4894
o ADMINISTRATIVE CODE AND WEEKLY
(850) 245-6270 . FAX: (850) 245-6282
Florida Department of State
Division of Library and Information Services
PUBLIC LIBRARY CONSTRUCTION GRANT INFORMATION
FY2005-2006
GET YOUR PROJECT STARTED
Sign the Grant Agreement.
You have received two copies of the agreement for each project.
o Get the original signature of an authorized official on each copy.
o Get original signatures of two witnesses to the signature of the authorized
official on each copy. Do not insert a date on the copies: It will be added at
the Division.
o Return both copies of the agreement to the State and Federal Grants Office.
One copy of the agreement will be retumed to you after it has been dated and
signed at the Division.
o Once the agreement has been executed, a contract for the construction must
be awarded within 540 days from the date of the grant award, which is by
December 23. 2006.
OTHER IMPORTANT INFORMATION
Notification of Grant Award.
The Notification of Grant Award provides important information about your grant
including the project number, grant amount, Catalog of State Financial
Assistance number, project start date, and project terms and conditions (if any).
This information should be kept in your official project files.
Grant Payments.
Grant funds will be paid in no more than four payments on a reimbursement basis.
o The first payment of 30% of the grant award will be made upon 30%
completion of construction and after receipt and approval of required
documents.
o The second payment of 30% of the grant award will be made l1pon 60%
completion of construction and after receipt and approval of required
documents.
o The third payment of 30% of the grant award will be made upon 100%
completion of construction and after receipt and approval of required
documents.
o The fourth (final) payment of 10% of the grant award will be made upon
successful completion of the construction project and after receipt and
approval of required documents.
Page 1 of 2
For most projects, grant payments will be sent electronically.
o If your governing agency has already completed the "State of Florida Electronic
Payment Authorization" form and opted to receive payments electronically, then
your Public Library Construction grant payments will be electronically transmitted
to the organization. Your organization will receive notification of electronic
payment transmittal from the Division.
I
o If your governing agency is not yet set up to receive payments electronically from
the state and wishes to do so, please complete and submit the enclosed "State of
Florida Electronic Payment Authorization" form. Otherwise, your grant checks
will be mailed to your organization.
Questions? Need more information?
Contact Marian Deeney, Library Program Administrator, State and Federal
Grants Office, Division of Library and Information Services, 500 South Bronough
Street, Tallahassee, FL 32399-0250 at (850) 245-6620, SUNCOM 205-6620, fax
(850) 245-6643; or e-mail mdeeney@dos.state.f1.us.
'CO'
Page 2 of 2
. t'
I
PUBLIC LIBRARY CONSTRCUTION GRANTS
NOTIFICATION OF GRANT AWARD
Fiscal Year 2005-2006
Recipient:
City of Boynton Beach
Boynton Beach City Library
208 S. Seacrest Boulevard
Boynton Beach, FL 33435
Virginia Farace, Project Manager
Project Start Date:
Upon execution of grant agreement
- -
PROJECT
Boynton Beach City Library
PROJECT #
06-PLC-13
CSFA #
45.020
AWARD
$500,000
/,
\
TERMS AND CONDITIONS
. A contract for construction must be awarded no later than December 23. 2006.
7-ICj-05
Date fI$
Florida Department of State, Division of Library and Information Services
R.A. Gray Building, Tallahassee, Florida 32399-0250, (850) 245-6620, SUNCOM 205-6620
PROJECT NUMBER: 06-PLC-13
FLORIDA DEPARTMENT OF STATE
DIVISION OF LffiRARY AND INFORMATION SERVICES
PUBLIC LIBRARY CONSTRUCTION
GRANT AGREEMENT
This AGREEMENT, executed and entered into
BETWEEN the State of Florida, Department of State, Division of Library and Information Services, hereinafter
Referred to as the DIVISION, and City of Boynton Beach, hereinafter referred to as the GRANTEE.
the PROJECT:
Boynton Beach City Library
the GRANT AMOUNT:
Five hundred thousand dollars ($500,000)
Unless there is a change of address, any notice required by this agreement shall be delivered to the Division of Library
and Information Services, 500 South Bronough Street, Tallahassee, Florida 32399-0250, for the State, and to City of
Boynton Beach, 208 S. Seacrest Boulevard, Boynton Beach, FL, 33435, for the GRANTEE. In the event of a change
of address, it is the obligation of the moving party to notify the other party in writing of the change of address.
The DIVISION, as administrator of state funds provided under Section 257.191, Florida Statutes, has approved an
application for public library construction funds submitted by the GRANTEE, which application is by reference herein
made a part of this agreement. The GRANTEE, acting under the authority vested in it for the establishment and
maintenance of a free public library, has applied for construction funds. The DIVISION and the GRANTEE are
willing to cooperate for the implementation of a public library construction project.
The parties hereto agree as follows:
I. The GRANTEE agrees:
A. To provide sufficient, eligible and unencumbered funds to be used for public library construction.
B. To provide an approved site and building plans and specifications prepared by a licensed architect.
Submit the final drawings and specifications to the DIVISION for review prior to the award of a
construction contract. Award a construction contract within 540 days from the date of the grant award.
C. To provide and maintain competent and adequate engineering or architectural supervision and
inspection at the construction site to ensure that the completed work conforms with the approved plans
and specifications and wilt furnish progress reports and such other information as may be required by
the DIVISION.
D. To expend all grant funds received under this agreement solely for the purposes for~hich they were
authorized and appropriated. Expenditures from grant funds shall not be made for general operating
expenses such as salaries, travel, personnel, or office supplies. Grant funds will not be used for
lobbying the Legislature, the judicial branch or any state agency.
E. To submit changes in the construction contract to the DIVISION for approval if they:
1. alter the approved building floor space or space relationships;
2. alter the approved function or services of any part of a facility;
3. change the location, size, or quantity of any approved fixed equipment;
4. transfer funds from the approved equipment budget to the construction budget, or vice versa;
5. affect design life safety features of the facility or requirements for elimination of architectural
barriers for the handicapped.
Page 1 of5
F. To include in the construction contract provisions for a Performance and Payment Bond and other
fmancial assurances as to the contractor's ability to comply with said contract provisions, pursuant to
Section 255.05, Florida Statutes.
G. To establish and maintain a proper accounting system in accordance with generally accepted accounting
principles.
H. To provide the DIVISION, through any authorized representative, access to the site and access to and
the right to examine all records, books, papers, or other documents related to the PROJECT.
I. To notify the DIVISION of the date and time of final inspection in order to afford DMSION
participation in such inspection for purpose of concurring in the final acceptance of the building.
J. To provide, without discrimination, free use of the library services to all residents of the area served.
K. That it will not discriminate against any employee employed in the performance of this agreement, or
against any applicant for employment because of race, creed, color, handicap, national origin, or sex.
The GRANTEE shall insert a similar provision in all subcontracts for services by this agreement.
L. To comply with the Executive Order 11988, Flood Plain Management.
M. To comply with the provisions of Section 257.191, Florida Statutes, and the regulations implementing
the law, including Sections 553.501-553.513, Florida Statutes, relating to accessibility by persons with
disabilities, and the Americans with Disabilities Act of 1990.
N. To the use of the building exclusively for the public library purposes for which constructed or altered.
A change in its use must be approved by the DMSION.
O. In the event that the GRANTEE expends a total amount of State awards (i.e., State [mancial assistance
provided to the GRANTEE to carry out a State project) equal to or in excess of $500,000 in any fiscal
year of such GRANTEE, the GRANTEE must have a State single or project-specific audit for such
fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office
of the Governor and the Comptroller, and Chapter 10.600, Rules of the Auditor General. In
determining the State awards expended in its fiscal year, the GRANTEE shall consider all sources of
State awards, including State funds received from the DIVISION, except that State awards received by
a nonstate entity for Federal program matching requiring shall be excluded from consideration.
In connection with the audit requirements addressed in the paragraph above, the GRANTEE shall
ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This
includes submission of a reporting package as defmed by Section 215.97(7)(f), Florida Statutes, and
Chapter 10.600, Rules of the Auditor General.
If the GRANTEE expends less than $500,000 in State awards in its fiscal year, an audit conducted in
accordance with the provisions of Section 215.97, Florida Statutes, is not require~In the event that the
GRANTEE expends less than $500,000 in State awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from non-State funds (i.e., the cost of such an audit must be paid from recipient funds
obtained from other than State entities).
Page 2 of5
II. The DIVISION agrees to:
A. Provide funds, in accordance with the terms of this agreement and to the extent that the appropriation
for this project is released to the DIVISION for the PROJECT. Should the GRANTEE fail to expend
the amount oflocal funds certified in the application, the DIVISION will match the local funds on a
dollar for dollar basis to a maximum of the grant award.
B. Make payments according to the schedule contained in the Library Construction Guidelines and
Application packet, subject to any special conditions stipulated by the Office of the Comptroller, State
of Florida.
C. Conduct a periodic check of the PROJECT, including participation in the final inspection, when
feasible.
Ill. The GRANTEE and the DIVISION mutually agree that:
A. This instrument embodies the whole agreement of the parties. There are no provisions, terms,
conditions, or obligations other than those contained herein; and this agreement shaH supersede all
previous corrnnunication, representation, or agreement, either verbal or written between the parties. No
amendment shall be effective unless reduced in writing and signed by the parties.
B. The agreement is executed and entered into in the State of Florida, and shall be construed, performed,
and enforced in aH respects in accordance with the laws and rules of the State of Florida. Each party
shall perform its obligations hereunder in accordance with the terms and conditions of this agreement.
C. If any term or provision of the agreement is found to be ilJegal and unenforceable, the remainder of the
agreement shaH remain in full force and effect and such term of provision shall be deemed stricken.
D. The DIVISION shall demand the return of monies delivered and withhold subsequent payments if violations
occur which disqualify the project from the grant under which they were provided, if monies were
improperly expended or managed or if records of proper expenditure are not prepared, preserved or
surrendered as required by this agreement.
E. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or default
by either party under this agreement, shall impair any such right, power or remedy of either party; nor shall
such delay or omission be construed as a waiver of any such breach or default, or any similar breach or
default.
F. This agreement shall be terminated by the DIVISION because of failure of the GRANTEE to fu]fiH its
obligations under this agreement in a timely and satisfactory manner unless the GRANTEE demonstrates
good cause as to why it cannot fulfiH its obligations. Satisfaction of obligations by the GRANTEE shall be
determined by the DIVISION based on the terms and conditions imposed on the GRANTEE in this
agreement and compliance with the program guidelines, The DIVISION shaH provide the GRANTEE a
written notice of default letter. GRANTEE shaH have 15 calendar days to cure the <\;fauIt. If the default is
not cured by the GRANTEE within the stated period, the DIVISION shall terminate this agreement, unless
the GRANTEE demonstrates good cause as to why it cannot cure the default within the prescnDed time
period. For pmposes of this agreement, "good cause" is defined as circumstances beyond the GRANTEE'S
control. In the event of termination of this agreement, the GRANTEE will be compensated for any work
satisfactorily completed prior to the notification of termination.
G. The DIVISION shaH cancel this Agreement in the event that the GRANTEE refuses to allow public access
to aH documents or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the GRANTEE.
Page 3 of5
H. The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the legislature. In the event that the state funds on which this agreement is dependent are
withdrawn, this agreement is terminated and the state has no further liability to the GRANTEE, beyond that
already incurred by the termination date. In the event of a state revenue shortfall, the grant will be reduced
in accordance with Section 257.195, Florida Statutes.
I. Bills for fees and services must be maintained in detail sufficient for a proper preaudit and postaudit thereof.
1. Unless authorized by law and agreed to in writing by the DIVISION, the"'DIViSION shall not be liable to
pay attorney fees, interest or the cost of collection.
K. The DIVISION shall not assume any liability for the acts, omissions to act or negligence of the GRANTEE,
its agents, servants or employees; nor shall the GRANTEE exclude liability for its own acts, omissions to act
or negligence to the DIVISION. In addition, the GRANTEE hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the GRANTEE.
L. The GRANTEE, other than a GRANTEE which is the State or agency or subdivision of the State, agrees to
indemnify and hold the DIVISION harmless from and against any and all claims or demands for damages of
any nature, including but not limited to personal injury, death, or damage to property, arising out of any
activities performed under this agreement and shall investigate all claims at its own expense.
M. The GRANTEE shall be responsible for all work performed and all expenses incurred in connection
with the Project The GRANTEE may subcontract as necessary to perform the services set forth in this
agreement, including entering into subcontracts with vendors for services and commodities,
PROVIDED TIIAT such subcontract has been approved by the DIVISION prior to its execution, and
PROVIDED TIIA T it is understood by the GRANTEE that the DIVISION shall not be liable to the
subcontractor for any expenses or liabilities incurred under the subcontract and that the GRANTEE
shall be solely liable to the Subcontractor for all expenses and liabilities incurred under the subcontract.
N. Neither the State nor any agency or subdivision of the State waives any defense of sovereign immunity,
or increases the limits of its liability, upon entering into a contractual relationship.
O. The GRANTEE, its officers, agents and employees, in performance of this agreement shall act in the
capacity of an independent contractor and not as an officer, employee or agent of the DIVISION.
GRANTEE is not entitled to accrue any benefits of state employment, including retirement benefits and
any other rights or privileges connected with employment in the State Career Service. GRANTEE
agrees to take such steps as may be necessary to ensure that each subcontractor of the GRANTEE will
be deemed to be an independent contractor and will not be considered or permitted to be an agent,
servant, joint venturer, or partner of the DIVISION.
P. The GRANTEE shall not assign, sublicense or otherwise transfer its rights, duties, or obligations
under this agreement without prior written consent of the DIVISION, which consent shall not be
unreasonably withheld. The agreement transferee must demonstrate compliance with the
requirements of the program. If the DIVISION approves a transfer of the GRANTEE'S obligations,
the GRANTEE remains responsible for all work performed and all expenses intaJITed in connection
with the agreement. In the event the Legislature transfers the rights, duties, and obligations of the
DIVISION to another government entity pursuant to section 20.06, Florida Statutes, or otherwise,
the rights, duties, and obligations under this agreement shall also be transferred to the successor
government entity as if it were an original party to the agreement.
Q. This agreement shall bind the successors, assigns and legal representatives of the GRANTEE and of
any legal entity that succeeds to the obligation of the DIVISION.
R. The term of this agreement will commence on the date of execution of the agreement.
Page 4 of 5
THE GRANTEE
Signature of Authorized Official
Typed Name and Title of Authorized Official
Witness
Witness
Revised 06/29/05
Page 5 of5
THE DIVISION
Dave Mann
Deputy Secretary of State/Custodian of State Records
Department of State, State of Florida
Witness
Witness
Ilt
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FOAAl
VI.-CONSENT AGENDA
ITEM C.6.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned i!!
MeetiJm Dates in to City Clerk's Office MeetiJm Dates to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
~ January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF [8] Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Motion to approve the presented Classification and Compensation Study results from MGT of
America following a presentation of the study findings by MGT of America.
EXPLANATION: Mill of America (MGT) has presented their report on the result of the contracted Classification and
Compensation study. This study was undertaken to evaluate the City's compensation structure compared to the local
marlretplace, to determine where the City's compensation program ranked as compared to the specified JDaIket, and to make
recommendations based upon input from the City Commissioners and Leadership Team on how to achieve the desired
organizational compensation structure. The study included a comprehensive analysis of data provided by the City and it's
employees, internal equi1y analysis and consideration, and a review of relevant market considerations.
PROGRAM IMPACf: The results of the recommended changes to the City's compensation structure will walk to address
a multitude of issues, including difficulties with the retention and recruitment of personnel in key roles that have a direct
impact on the City's growth. The proposed recommendations lay out a plan to bring the City's compensation program to a
market average level. This is to be achieved by making adjustments in grade to several positions based upon their intemaI
equity to the o~ni7:lrion through reclassifications, then by making scheduled increases to the City's overall pay plan over
three years to bring the City to a market position. Note that these recommendations do not impact the scbedules for Polioe
and Fire as they have been established by their respective collective bargaining agreements.
FISCAL IMPACf: Based upon the results of the study, Mill has determined that the City of Boynton Beach is
approximately 16.47% below market average, or mid-JDaIket. In order to address this and bring the City to a market
position, Mill recommends that the general pay schedules increase incrementally by 8.470/0 the first year, and by 8.5% in
years two and three. In in the first year there would be a 5% increase for any employees who received pay grade cbanges
based upon classification or JDaIket changes. The total cost to the City over the three year period would be $5,447,852.97.
ALTERNATIVES:
. Accept the Classification and Compensation study results with a modification to bring the plan to the 751b percentile in
the market, instead of the proposed 501b percentile.
. Reject the results of the study as recommended and contract with an alternate consulting firm.
. Bring the wOIk in-house, requiring the addition of two additional Human Resoun:es Staff members, including a Human .
Resources Analyst with extensive experience and background in compensation and market analysis.
. Reject the results of the study as recommended and maintain the existing compensation plan.
S:\BUILETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
~~
City Manager's Signature
City Attorney I Finance I Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM-DOC
I
2
3
4 RESOLUTION R06 -
5
6 A RESOLUTION OF THE CITY COMMISSION OF
7 THE CITY OF BOYNTON BEACH, FLORIDA,
8 APPROVING AND ADOPTING THE 2005-06
9 CLASSIFICATION AND COMPENSATION STUDY;
10 AND PROVIDING AN EFFECTIVE DATE.
11
12
13 WHEREAS, MGT of America has undertaken a study to evaluate the City's
14 compensation structure compared to the local market place, determine where the City's
15 compensation program ranked and make recommendations on how to achieve the
16 desired organizational compensation structure; and
17 WHEREAS, it is vitally important that the City maintain an equitable
18 compensation plan in place, to ensure that we are able to compete for, and retain
19 qualified employees; and
20 WHEREAS, the attached study contains the outcome of this comprehensive
21 review; and
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
23 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section 1.
The foregoing "Whereas" clauses are hereby ratified and
25 confirmed as being true and correct and are hereby made a specific part of this
26 Resolution upon adoption.
27
Section 2.
The City Commission of the City of Boynton Beach, Florida does
28 hereby approve and adopt the 2005-06 Classification and Compensation Study as
29 presented by MGT of America, a copy of which is attached hereto as Exhibit "A", and
made a part hereof.
2
Section 3.
This Resolution will become effective immediately upon passage
3 but the compensation adjustments for any employee who is a member of a collective
4 bargaining unit will not take effect until the ratification of a Memorandum of
5 Understanding entered into between the City and the employees' bargaining
6 representative (Union) authorizing the increases, or written waiver from the employees'
7 bargaining representative (Union) acknowledging the increase and waiving pre-
8 implementation or impact bargaining.
9 PASSED AND ADOPTED this _ day of January, 2006.
10
II CITY OF BOYNTON BEACH, FLORIDA
12
I3
14 Mayor
15
16
17 Vice Mayor
18
19
20 Commissioner
21
22
23 Commissioner
24 ATTEST:
25
26 Commissioner
27
28 City Clerk
29
30 (Corporate Seal)
31
TABLE OF CONTENTS
PAGE
EXECUTIVE SUMMARy.......................... ......................................... ............... ;-1
;.1 Background............................................................................................ ;-1
;.2 Methodology..... ....... ......... ................................... ........ .... ......... .... ........... ;-2
;.2.1 Review of Current Pay and Classification Structures...................... ;-2
;.2.2 Job Evaluation and Market Pay Data_............................................. ;-2
;.2.3 Qualitative Review. ...... ......... ........... ............................................,.. ;-3
;-3 Salary Survey Results. ..... ..... .................................................................. ;-3
;-4 Proposed Solution.... "'-' ... ... ...... '" ............. ........ .......... ................. ........... ;-4
;.4.1 Internal Equity Relationships and Reclassifications ........................ ;-4
;.4.2 Changes to the Pay Plan................................................................ ;-6
;.4.3 Compensation Administration Recommendations........................ ;-10
1.0 INTRODUCTION... ...... .... .......... ......... ....... .......... ..... ............. ........................... 1-1
1.1 Background....... ........ .... ....... ............................................. ..................... 1-4
1.2 Major Project Activities............. ...._..... .............. .........................,............ 1-4
2.0 METHODOLOGY FOR THE COMPENSATION AND CLASSIFICATION
STUDY.._........................ ....... ....... ....... .......... ... ... .... .........................................2-1
2.1 Review of Current Pay and Classification Structures.............................. 2-1
2.2 Job Evaluation............ .................. .......................... ................................2-2
2.3 Market Pay Data ........... ........ ..................... ........... ...._...... ......................2-3
3.0 CURRENT ENVIRONMENT..... .....-............. ._...... ....._...... ._................. ...... .... ....3-1
3.1 Current Compensation Structure...... .......... ..... ................. ........ ,......... ....3-1
3.2 Demographics............ ...... ....... ......... .................... .............. _...................3-3
4.0 QUALITATIVE REViEW......................... _.............................. _..........................4-1
4.1 Background .... .... .... ..... ...-.... ............_... ........ ... ......... .............._...... .... ......4-1
4.1.1 General Issues ..... ............ ............................. ...............................4-2
4.1.2 Compensation Issues........._... ..... ...... ........,....... ..,.__.... .... .... ... ......4-3
4.1.3 Classification Issues....... .................................................~............ 4-4
5.0 SALARY SURVEY RESULTS ............................... ..... _.............._...................... 5-1
5.1 Introduction....._........._.......................... ....... ...........................................5-1
5.2 Defining the Market.......................... .........._........ _............................... _.. 5-3
5.3 Survey Analysis................ ........"... ..... .......................... ................ _.........5-5
TABLE OF CONTENTS (Continued)
PAGE
5.3.1 Salary Minimums............ ........ ..... '" ......... ........ '.n... ....... ...... ......... 5-5
5,3.2 Midpoints...... ........................... ....... ...... ...-........... -....... .... _...._. ......5-8
5_3.3 Market Maximums..... -............ ............. ...... .......... ......... .......... _...5-10
5.4 Summary........ ........ .......... ........ ......... "n' ..... ._...... ._.. ..... ........;....... ........5-13
6.0 PROPOSED SOLUTION.. ............... .... .....- ........... ......... .................. ..... ....... ..... 6-1
6.1 Internal Equity Relationships............................ ................... .... _..............6-1
6.1.1 Reclassifications.... _............. _......... ........ ............. .........................6-2
6.2 Changes to the Pay Plan........................................................................ 6-6
6.3 Implementation Cost................ _.. _.. _....... _.......... ...................................6-11
6.3.1 75th Percentile Alternative............... _........................................... 6-13
6.4 Compensation Administration Recommendations ................................ 6-14
APPENDICES
Appendix A:
Appendix B:
AppendixC:
Job Content Questionnaire@
Management Issues Pape~
Salary Survey Letter to City Commissioners
i EXECUTIVE SUMMARY
EXECUTIVE SUMMARY
The City of Boynton Beach (City), Florida, contracted with MGT of America, Inc.,
in April 2005 to conduct a compensation and classification study. As part of the study,
MGT was tasked with
. Analyzing the current compensation and classification system for strengths
and weaknesses;
. Determining how well the current system meets organizational objectives;
. Developing a comprehensive and well-reasoned compensation and
classification system for the City;
. Providing specific implementation recommendations at both the class and
individual levels;
. Determining how the system will be administered; and
. Provide the City with the tools and training necessary to maintain the system.
To determine employee compensation levels, organizations develop
classification systems that are directly linked to compensation; especially for salary
administration. The City of Boynton Beach is responsible for establishing a
compensation and classification system for employees that meets their needs and
provides fairness to all. This report presents the findings of a review of the City's current
structures and recommendations for modifications in classification and compensation
practices. MGT's findings and recommendations are based on:
. a comprehensive analysis of data provided by the City and its
employees;
. internal equity considerations; and
. a review of relevant market considerations.
i.t Background
MGT recognizes the focus of this effort is to produce a compensation and
c1assificatiop plan that will arrow the City of Boynton Beach to fairly compensate its
employees for the work that they perform. This requires regular checks for internal and
external pay equity. Therefore, the following objectives formed the foundation for the
~udy: .
.
To ensure the appropriate classification of jobs based on job task
assignments and internal equity.
To ensure the appropriate levels and ranges of compensation for all
job classes.
.
MGT
~
Page i-l
Proposed Solution Summary
i.2 Methodology
Upon agreement to proceed with the compensation and classification study,
MGT's team members met with City of Boynton Beach officials and other personnel to
discuss the study's objectives and the current system's strengths and limitations. MGT's
representatives requested documentation about current compensation and classification
programs, met to discuss these systems, and developed an understanding of critical
Issues.
i.2.1 Review of Current Pay and Classification Structures
MGT's approach to making recommendations was centered on improving the
systems already in place. The major contributing factors surrounding MGT's
recommendations are as follows:
· Job Content Questionnaire@
responses;
· Total factor rating resulting from JCQ points;
· Management Issue Papers@ (MIP);
· Current job descriptions;
· Current Classification and Compensation System (Internal Equity);
and
employee descriptions and
· Salary Survey Results (External Equity).
Awell-structured foundation has been built for the City's current systems and MGT has
made recommendations for strengthening it.
i.2.2 Job Evaluation and Market Pay Data
The job evaluation system used was based on regression analysis to examine
internal (organizational) and external (market) pay influences. Employees and
supervisors provided data regarding current job tasks, responsibilities, and judgment
requirements. These data were combined with information from job descriptions and
interviews to provide an assessment of the estimated compensable factors for each
position. The regression analysis was helpful in identifying positions that are potentially
underpaid or inappropriately classified. MGT reviewed these positions on a class-by-
class basis fot organizational equity. Specifically, MGT analyzed current pay, job
requirements, reporting relationships, and feedback from incumbents, supervisors, and
department directors.
MGT conducted a salary survey of other cities and peer organizations that
provided comparative market salary ranges for selected City of Boynton Beach
benchmark positions. The salary survey results were used as a reference to provide
recommended adjustments and propose a revised compensation and classification
system. The survey requested salary data for each benchmark classification, including a
matching classification title and a salary range (minimum and maximum) for the
matching classification_ Once the data were received, a summary of survey results was
prepared, which was compared to the current City of Boynton Beach compensation
MGT
~
Pagei-2
Proposed Solution Summary
data. Although internal relationships are primary considerations, market data provide
additional insight into an equitable and competitive pay structure.
i.2.3 Qualitative Review
A series of focus groups and interviews were conducted with City of Boynton
Beach employees. Information collected during this outreach process. including issues
with particular classifications and pay grades, as well as overall concerns about and
praise for the current compensation and classification system, proved invaluable to the
study. More detailed results will be included in the final report.
i.3 Salary Survey Results
It is important to note that a salary survey is but a starting point in the examination
of compensation practices. The reader is cautioned to not over-generalize the
significance of the results. With this in mind, following are proper and improper uses of
salary survey data:
Proper Uses .
.
.
.
Improper Uses .
.
.
.
Provide framework for analysis of overall salary structures.
Provide a snapshot of the overall labor market for the surveyed
positions.
In aggregate, provide a general impression of market conditions
by department and grade.
Provide framework for analysis of salary range width.
Determine individual salaries.
Determine overall compensation philosophy.
Make inferences to unsurveyed positions.
Make recommendations on work performed or quality of work.
Once the market was defined and data was gathered, MGT performed a
comparison of minimums, midpoints, and maximums. Midpoint analysis is typically one
of the most accurate methods of determining relative salary competitiveness because
midpoints typically represent neither the starting nor ending pay earned by employees.
Usually. pay. c:lt the midpoint is most closely associated with what a fully trained
employee earns when performing the job at an acceptable level of proficiency. For this
reason, midpoint comparison is most frequently employed by analysts when they are
trying to summarize salary competitiveness with a single measure.
Across all surveyed classes at the midpoint. Boynton Beach was on average
approximately 17.3 percent below market or 20.6 percent below market for general
employees excluding Police and Fire. Fire classes were on average 2.2 percent above
market at the midpoint, while Police classifications were 11.1 percent above average at
the midpoint.
City leaders expressed interest in moVing compensation in the City to the 75th
percentile of its peers. Boynton Beach is approximately 24.2 percent below the 75th
MGT
~
Page i-3
Proposed Solution Summary
percentile for all classifications surveyed at the midpoint, and 28.5 percent below the
75th percentile for general employees, excluding police and fire. Fire positions were 4.81
percent below the 75th percentile of market pay on average, while Police positions were
8.85 percent above on average.
i.4 Proposed Solution
i.4.1 Internal Equity Relationships and Reclassifications
Based on the information provided in the completed JCQs, each job class was
evaluated by MGT personnel using our customized Job Evaluation Tool (JET) software.
The evaluations from this system results in a quantitative score for each job and
establishes the relative ranking of positions within the compensation system.
As a result of the examination of the JCQ scores, MGT recommends the following
classification changes. Recommended revisions include title changes, class-based pay
grade changes for internal equity, and market-based pay grade changes for external
equity.
,-- -~~= - rO;C-_,_~__~______ ~ _-,_ ~,,_ ...~_._ ____ ~......__~ _ __ _~__ ~~ _ _
- - . - - - - - -"- ~ . - - ~- ~ . -
Golf Course Player Assistant
Library Page
Custodian
Parking Attendant
Greenskeeper
Recreation leader
Office Assistant
Assistant Golf Professional
Crew Worker
MechaniclGreenskeeper
Office Assistant Senior
. Crew Worker, Senior
Golf Course Player Assistant, Sr
Library Aide
Risk Assistant
Crew Leader -
Recreation Specialist
Administrative Clerk
Crew Leader, Senior
Payroll Technician
Accounting Technician
Customer Relations Clerk, Sr
Library Associate
Lifeguard
Lifeguard-On call
2
2
3
3
4
4
4
5
5
5
6
6
6
6
6
7
7
8
8
8
8
8
8
8
8
Golf Course Player Assistant
Library Page
Custodian
Parking Attendant
Greenskeeper
Recreation Leader
Office Assistant
Assistant Golf Professional
Crew Worker
Assistant Mechanic
Office Assistant
Crew Worker, Senior
Golf Course Player Assistant, Sr
Library Aide
Risk Manager Assistant
Crew Leader
Recreation Specialist
Administrative Associate
Crew Leader, Senior
Payroll Technician
Accounting Technician
Customer Relations Clerk, Sr
Library Associate
Ocean Lifeguard
Ocean Lifeguard (on-call)
3
3
4
4
5
5
6
6
6
7
6
7
7
8
6
8
10
9
9
9
10
10
10
10
10
MGT
~
Page i-4
Proposed Solution Summary
TIP~,;,~3'..."..~.:_:'!~- ~~"'~~~~;~-c~~"~...:J~E~
-
Youth Program Assistant 8 Youth Program Assistant 10
Secretary 9 Administrative Associate 9
Communications Dispatcher 10 Communications Dispatcher 12
Crime Scene Technician 10 Crime Scene Technician 12
Criminal Intelligence Analyst 10 Criminal Intelligence Analyst 12
Permit Application Technician 10 Application Technician 11
Public Affairs Specialist 10 Public Affairs Specialist 14
Recording Secretary 11 Recording Secretary 12
Lifeguard, Senior 11 Ocean Lifeguard Lieutenant 13
Communications Specialist 12 Communications Specialist 14
Victim Advocate 12 Victim Advocate 14
Golf Course RestauranUBar Mgr 13 Golf Course RestauranUBar Mgr 14
Payroll Administrator 13 Payroll Administrator 15
Recreation Supervisor 13 Recreation Supervisor 14
Communications Supervisor 14 Communications Supervisor . 16
Aquatics Supervisor 15 Ocean Rescue Captain 16
Crew Supervisor 15 Crew Supervisor 17
Fleet Mechanic, Senior 15 Fleet Mechanic, Senior 17
Plan Review Analyst 16 Plan Review Analyst 17
Crew Supervisor Senior 16 Crew Supervisor Senior 18
Librarian 16 Librarian 18
Computer Support Specialist, Sr. 17 Webmaster 18
Plumbing/Mechanicallnspector 17 Plumbing/Mechanicallnspector 18
Electrical Inspector 17 Electrical Inspector 18
Building Inspector 17 Building Inspector 18
Plan Review Analyst, Senior 18 Plan Review Analyst, Senior 19
Planner 18 Planner 20
PlumbinglMech. Inspector, Sr 19 PlumbinglMech. Inspector, Sr 20
Electrical Inspector, Sr 19 Electrical Inspector, Sr . 20
Revenue Manager 19 Revenue Manager 20
Buildin'g Inspector, Sr. 19 Building Inspector, Sr. 20
Network Administrator 19 Network Administrator 22
Aquatics Manager 20 Ocean Rescue Chief 20
Division Head Librarian 22 Division Head Librarian 23
Manager, Warehouse 23 Manager, Warehouse 24
Building Code Administrator 24 Deputy Building Official 25
Senior Planner 24 Senior Planner _. 25
Supv, Inspection & Locations 24 Supervisor, Inspection &Locations 26
Supervisor, Meter Reading/Svcs 24 Supervisor, Meter Reading/Svcs 26
Supervisor, Water Quality 24 Supervisor; Water Quality 26
Fleet Administrator 25 Fleet Administrator 26
MST
~
Page i-S
Proposed Solution Summary
Manager, Forestry & Grounds
Manager, Parks
Mgr, Community Redevelopment
Supervisor, Wastewater
Utilities System Administrator
Civil Engineer
Utility Engineer
Asst. Dir., Human Resources
Building Official
Director, Planning & Zoning
Assistant Director, Public Works
Human Resources Director
Police Major
Assistant Chief Of Police
Utilities Director
Public Works Director
25
25
25
27
27.
29
29
30
30
32
34
36
39
42
43
43
Manager, Forestry & Grounds
Manager, Parks
Mgr, Community Redevelopment
Supervisor, Wastewater
Utilities System Administrator
Engineer
Engineer
Asst. Director, Human Resources
Building Official
Director, Planning & Zoning
Assistant Director, Public Works
Human Resources Director
Police Major
Assistant Chief Of Police
Utilities Director
Public Works Director
26
26
27
26
29
30
30
32
32
34
36
39
43
43
45
45
MGT has recommended creation of a new classification-Customer Relations
Assistant-and has proposed placement of this class in pay grade 11. During the
course of the study, several new positions were created and duties for vacant positions
were revised. Recommended placement of these positions is included below.
Chief Field Inspector
Public Arts Administrator
Assistant to the City Manager
Division Manager, Engineering
Division Manager, Water Quality & Treatment
Division Manager, Field Operations
Manager, Administration & Finance
24
25
34
37
37
37
36
i.4.Z Changes to the Pay Plan
Overall, the Boynton Beach pay schedule, including grade order structure, is fairly
consistent with the marketplace. MGT has recommended only one major structural
change - removal of pay grade 2. The two classes in pay grade 2 were moved into
pay grade 3. Further, MGT has recommended increasing the midpoint progression of
the general pay plan beginning at pay grade 37 and continuing through pay grade 46.
By increasing the distance between pay grades at the highest levels of the pay plan, the
City can create space between senior/executive managers and their direct reports and
can further clarify the internal equity relationships.
MGT
~
Page i-6
Proposed Solution Summary
Between fiscal years 2001-02 and 2003-04, Boynton Beach provided 2 percent
salary increases to employees for market and up to a 4 percent increase for merit each
year, and in fiscal year 2004~05, the City provided a 3 percent market increase and up
to 6 percent for merit, but the pay schedule has not been increased to maintain market
competitiveness. To bring City compensation to market average, MGT has
recommended a phased-in implementation plan, as depicted below in graphic format.
Classification adjustments presented in the previous section resulted in a decreased
distance from market for general employees of 16.47 percent on average at the
midpoint.
STEP 1
Provide 5% increase to
employees who were
upgraded as a result of
classification or market
changes
STEP 2
Increase general pay plan by
8.47% (5.47% for market
adjustment & 3% for COLA)
& Police and Fire schedules
by 3%
STEP 3
Provide 4 % market increase
for general employees & 3%
market increase for Police
and Fire employees.
STEP 1
Increase general pay plan by
8.5% (5.5% for market
adjustment & 3% for COLA)
& Police and Fire plans by
3%
""l .... ""l ....
STEP 2
Provide 5% market increase
for general employees & 3%
market increase for Police
and Fire employees.
STEP 1
Increase general pay plan by
8.5% (5.5% for market
adjustment & 3% for COLA)
& Police and Fire plans by
3%
.... .... ""l ....
STEP 2
Provide 5% market increase
for general employees & 3%
market increase for Police
and Fire employees.
* Increase provided to all employees except those above their
proposed maximums. Some employees may have received a
partial increase based on their proximity to their proposed
maximum.
Total-cost for implementing the r~commended plan, including Police and Fire, is
approximately $5,447,853. A breakdown of cost by year and by component is included
below, Additional charts show the cost by employee type-General employees, Fire
employees, and Police employees.
MGT
~
Page i-7
Proposed Solution Summary
Year One
5% adjustment for grade movement
Market & COLA increase
Total Increase
Average Percent Increase
Total Increase (Market & COLA)
$ 1,565,986.67
$ 397,480.87
-- -.. --~----- -->._-
$ 1,789,970.45
$ 2,187,451.33
4.48%
Year Two
Year Three
Average Percent Increase
T otallncrease (Market & COLA)
-~"--~'-~'-~- .-._-._~.._- ---
Average Percent Increase
4.95%
4.77%
$ 1,694,414.97
'~~:7'-.: >.:.. -' <: "'.---:~~ ---= ~~-:'.~ :c-.~~::- _,;.~~
k#-~, :- -;:f.-:.?: ~"......,~'i&iJi.'7'@nli:i!.l3@.{:fIff.tC:Z:"VJ..:J:ti~ . .~. ~~J ~.~~t _
~~~~.J~~~'~.,,:~~
GENERAL EMPLOYEES
YEAR
Year 1
COMPONENT
COST
397,480.87
1,311,288.85
I
Class Changes Increase i $
!
MarkeVCOLA Increase
"--~-~-"_._----,.~---.,-...+
Average % Increase ; 4.47%
---L__~_---..--,-._~,-:....___~___,___ ~_
i
MarkeVCOLA Increase ! $ 1,197,033.39
Year 2
?l;~t,:""'.{~' ~-'T,~"\-.' ~. -, ~." "- ',..~. '~/''''GO~''''~ " " / 1....':"..,..... t":.~...'
'f>"-;""~'_~'.'> ....' . ",_.'.,,, ;:. .' ,ttii1?l dJiJ.::f(,,*~.. -h .!.:::J!.{'J d~~'c
Average % Increase 5.43%
--~"-'--' _.k ------...---.-.-~__+____~- ~.--~____i___------.---_~_
Year 3 1 MarkeVCOLA Increase ! $ 1 30508390
A._. .~
~~-::- , -c ." ~. '- {~;.. .i ...~ .. J,-
-'-'l- ..:. -. ~.-: . _ . . -', ,'/ <1 L',(-;lI:-,,-,:1.. . ,~, -!/St!&JW~*u,
Average % Increase
5.66%
GRAND TOTAL
$
4,210,887.00
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Page i-8
Proposed Solution Summary
FIRE EMPLOYEES
YEAR
!
COMPONENT i
I
Class Changes Increase i $
I
Market/COLA Increase ! $
COST
Year 1
;~:;r:~~~(~;:~~:,;{?c,,~~':~ "L:Yi:. .>::;~"". ~Jl.Ji~~,:"'~iri:S~~~"' ift, I~;'"~'i?
203,014.04
Average % Increase
3.89%
~----_._----t._.-------
i Market/COLA Increase
I
"--~._---_..._"~--~
!
~~~j;~~~:~;~:::1%~?~~ti ::~-},:;::~';>i.' ~L~"~..' . ".'-:;"~;~){', '. ~.;~'
Year 3
,
Average % Increase 1
,
........L-
Market/COLA Increase 1 $
3.12%
196,034.27
Average % Increase
3.26%
GRAND TOTAL
1$
I
!
582,087,82
POLICE EMPLOYEES
YEAR
,
!
I
I
:
Class Changes Increase i $
,
Market/COLA Increase
COMPONENT
COST
Year 1
, Average % Increase
I
I
--- ---..------.,..----
,
Year 3 f Market/COLA Increase
2.97%
c<;;;,::~_...,,{.~,;-~,,~-:;:- ~.,\: ~. :-";-" r"_ ;;'-....' '"
..-:-.';;" > ~':.. ':-.. :.: .::~..' '. 1:t'flf:.I.li.i./YJ,.."i;@,'{:;," .t:>..... '. ~.~Xi',1i1i~
193,296.80
Average % Increase
2.99%
GRAND TOTAL
!
1$
;
654,878.14
The percent increases in the implementation plan include the City's budgeted
performance increase. Additionally, when the final report is presented, the City will have
provided 2 percent salary increases to employees. This 2 percent is included in the
calculations shown above.
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Page i-9
Proposed Solution Summary
It is important to remember that the compensation and classification study for the
City is based on a snapshot in time. As such, there may be changes that have been
made to individual salaries or positions that have been added that were not included in
the study. Further, while recommendations have been made to implement the plan over
a three-year period, the predicted salaries may change based on employee
performance, incumbent job movement, and other factors.
During interviews with MGT, City Commissioners expressed an interest in bringing
the City to the 75th percentile of its peers in terms of compensation. The initial estimated
cost for implementation of a plan that brings the City to the 75th percentile of its peers is
included in the following table.
The cost includes adjustment of the general employees pay plan in year one by
11.15 percent (8.15 percent for market equity and 3 percent for COLA), and in years two
and three by 11 percent (8 percent for market equity and 3 percent for COLA). Police and
Fire pay plans and increases would remain at the union-negotiated rate. General
employee increases in year one would total 8 percent, then 7 percent each in years two
and three.
5% adjustment for grade movement
.'-'~,-, - '1.
Market & COLA increase
..------ .---. ......--.-u---T~t~/-In;;;;~;;;- --- .. -.....
---- - .
Average Percent Increase
$ 397,480.87
$ 2,606,331.78
--.----..-.- ,---.---._._--....,- ,-,
$ 3,003,812.65
7.38%
Year One
Year Two
Total Increase (Market & COLA)
$ 2,105,448.48
6.79%
$ 2,323,058.30
7.08%
Year Three
Average Percent Increase
Total Increase (Market & COLA)
-. '._- -.-..--- .-. - --
Average Percent Increase
~~~~V--~-""'::-l-""'7?~-'----'--,-"~--""-- --~- .-- -,-..,-- "'--~-,..- ;--~~- ~~-,...- ----~_:--- -.""'1
I~'~~\~,."J... /~!j->--:J~'J~ JC';.(l:J,H'~':.,J r}i{ :..(;:J"h.;:!~ " ,-.I.:2--~;l~.>-l.-'~, 1
~:2~~~.~~:_~.: _~_~~.="~___ ^~=~, . ___ =.~~~ ~.==~--.:,.=~~-.d,-=_- ~,~:~ r~><"-__...)
. i.4.3 Compensation Administration Recommendations
Finally, MGT has recommended that the City take additional steps to maintain the
market competitiveness of the system. First, to determine the appropriate annual rate to
move the pay schedules, the City should conduct an informal survey of peers to
ascertain the average percent increase they are moving their schedules. This will help
the City keep pace with its peers and avoid falling further behind the market. Next,
Boynton Beach should select a small number of classes to gauge their market
competitiveness on an annual basis. Not only will these annual reviews provide valuable
data for classes that the City may have trouble recruiting or retaining, but the reviews
can provide a snapshot of where the City stands in relation to the labor market. Every
three to five years, the City should conduct a comprehensive review of market equity to
maintain competitiveness across the board.
MGT
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Page i-.1O
1.0 INTRODUCTION
1.0 INTRODUCTION
The City of Boynton Beach contracted with MGT of America, Inc., in April 2005 to
conduct a compensation and classification study of city employees. Compensation and
classification studies are commissioned by local governments, typically every few years,
to gauge market competitiveness and internal equity and boost the ability to recruit and
retain high-quality employees. This report presents the results of the study in six
chapters:
. 1.0-lntroduction;
. 2.O-Methodology;
. 3.D-Current Environment;
. 4.O-Salary Survey Results;
· 5.D-Proposed Solution; and
. 6.D-Recommendations.
The City of Boynton Beach (City) is a rapidly growing South Florida municipality-
the third largest in Palm Beach County.
Boynton Beach functions under a
Council/Manager (also known as Commission/Manager) form of government and
currently has 17 departments performing a wide range of functions for City residents,
In "One Vision, One Boynton," the City set a goal of creating a community that
fosters the principles of the National Civic League's "All American City." For the City to
be able to achieve this goal, each employee should be diligent in supporting
achievement of City objectives and contributing to a harmonious culture.
Employees perform best when they believe they are treated fairly at their place of
employment. Return on their labor investment is one of the primary measures
employees use to determine fairness. More specifically, they want to know if they are
receiving the compensation that they deserve for their jobs. Compensation offered to
employees may come in various forms including the following:
MGT
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Page ~-~
Introduction
. Salary and monetary increases and incentives;
. Services and allowances;
. Time away from work (holidays, vacation, and sick time);
. Protection programs (health benefits);
. Recognition and status;
. Employment security; and
. Learning opportunities.
A common goal for every organization is to provide employees with equitable
compensation that will motivate them to perform the necessary work and attain the
specified goals. Whether a private company, church or other non-profit organization,
school or government entity, organizations must develop orderly business relationships
to avoid a chaotic work environment. An equitable and effective compensation system
should be an integral part of these operations.
From the smallest to the largest operational unit, hierarchies are developed to
ensure accountability and leadership. Reporting procedures are established and areas
of interest are classified. For example, those working to protect and defend people in
the community are classified as defense or safety personnel and those supporting the
everyday operations through decision-making processes are classified as
administrative. Proper job classification allows employees to identify their roles and
distinguish their responsibilities from others.
Classification is the systematic grouping of people, data, or things into classes or
categories based on common characteristics, relations or affinities. Job classification
involves the designation of job titles to types of work involving similar responsibilities and
duties. In the same way that people who play various musical instruments such as a
saxophone, guitar, or piano are considered part of the same broad classification known
as musicians, similar jobs can be designated into one broad classification. For example,
the Secretary classification is a broad class that may include Executive and
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Page :1.-2
Introduction
Administrative Secretaries. The degree to which organizations define and use job
classifications depends on their unique needs and desires.
Employees must understand that their job classifications do not indicate their
exact likeness to others in the same classification. Likewise, job classification
assignments do not emphasize or de-emphasize the importance of individual
employee's contributions to the entire organization. Classification simply provides a
method of creating a hierarchical system representing the organizational structure.
Similarly, employees may be separated into classifications such as Accounting Clerk I
and Accounting Clerk II, but this does not mean that the Accounting Clerk I employee
could not perform the same duties as the Accounting Clerk I I. It does mean that the
Accounting Clerk /I is charged with distinctly different requirements, responsibilities and
duties for which the Accounting Clerk I is not liable.
To determine employee compensation levels, organizations develop
classification systems that are directly linked to compensation; especially for salary
administration. The City is responsible for establishing a compensation and classification
system for employees that meets their needs and provides fairness to all. MGT's
overriding goal in conducting the classification and compensation study for the City is to
provide recommendations to align compensation and classification policy with the City's
goals:
This report presents the findings of a review of the City's current structures and
recommendations for modifications in classification and compensation practices. MGT's
findings and recommendations are based on:
.
-
a comprehensive analysis of data provided by the City and its
employees;
internal equity considerations; and
a review of relevant market considerations.
.
.
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Page 1-3
Introduction
1.1 Background
MGT recognizes the focus of this effort is to produce a compensation and
classification plan that will allow the City of Boynton Beach to fairly compensate its
employees for the work that they perform_ This requires regular checks for internal and
external pay equity. Therefore, the following objectives formed the foundation for the
study:
. To ensure the appropriate classification of jobs based on job task
assignments and internal equity.
. To ensure the appropriate levels and ranges of compensation for all
job classes.
This study included approximately 260 original job classifications and 866
employees assigned to positions within those classifications.
1.2 Maior Proiect Activities
The classification and compensation study consisted of several major activities
designed to provide valid, reliable information for classification and compensation
analysis. Boynton Beach employees completed MGT's Job Content Questionnaires@ to
provide information on current job duties as well as certification, experience, and
education requirements. Supervisors and directors were able to review and provide
feedback relating to each incumbent's responses. This information was combined with
focus group summaries and current job descriptions to support the evaluation of jobs.
A data set was provided to MGT that contains employee data such as names,
positions, and current salaries. This information served as a directory of current
positions to be analyzed and was used as a basis to determine the costs of
implementing a new pay plan.
The methods used to gather and analyze new and existing data for the
classification study are described in detail in Chapter 2.0 of this report. Although
MGT Page ~-4
~
Introduction
generally accepted procedures, methodologies, and formats were used to conduct the
study and prepare deliverable products, the content of all final products has been
specifically tailored to the unique circumstances, requirements, business needs, and
financial disposition of the City of Boynton Beach. Chapter 3.0 provides an analysis of
the current system, Chapter 4.0 includes a detailed summary of qualitative data findings,
and Chapter 5.0 provides results of the salary survey. Chapter 6.0 outlines MGT's
proposed solution, including recommendations to improve the current classification and
compensation plan.
Appendix A contains the Job Content Questionnaire used to collect the job data
used in the job analysis. A copy of the Management Issues Paper, used by managers
to identify potential internal equity issues, is shown in Appendix B. Appendix C is a copy
of the letter presented to City Commissioners regarding salary survey targets and
benchmarks.
Exhibit 1-1 lists the major project activities, including those that have been
completed and those to be prepared/conducted soon.
MGT would like to thank all of the City of Boynton Beach employees and the
management team for their participation and assistance with making this study possible.
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Page 1.-5
Introduction
EXHIBIT 1-1
MAJOR STUDY ACTIVITIES
Conducted Orientation Meetings - MGT project team met with a committee to review
the project plans, related materials, and time fine.
Conducted Focus Group Sessions - Project team members conducted focus group
sessions for employees to explain the purpose and scope of the study and gather
employee input.
Developed and Distributed Job Content Questionnaires@ - MGT distributed the Job
Content Questionnaires(c;) for employees to complete, MGT discussed how the
questionnaires would be used to aid in the identification of essential job functions,
responsibilities, qualifications, education and experience, and other compensable
factors. Management Issue Papers@ were also distributed, which provided
management staff to the opportunity to express concerns for specific issues related to
compensation and classifications.
Collected and Reviewed Questionnaires/Organizational Data - MGT collected and
reviewed completed questionnaires and conducted job evaluations to determine
internal equity issues.
Analyzed Compensation Data - MGT gathered salary data through a salary survey to
determine external equity issues. A summary of the salary survey results is included as
Appendix B.
Developed Recommendations for Current Classification and Compensation Plan
-MGT developed recommendations to enhance the current plan.
Draft Report - MGT provided a draft report for City review.
Draft Final Report - MGT prepared a Draft Final Report for City review.
Final Report -MGT has prepared and provided a Final Report.
ACTIVITIES REMAINING:
Conduct Final Presentation - MGT will conduct an on-site presentation of the Final
Report at a designated location and time.
MGT
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Page 1.-6
2.0 METHODOLOGY FOR THE
COMPENSATION AND
CLASSIFICATION STUDY
2.0 METHODOLOGY FOR THE COMPENSATION
AND CLASSIFICATION STUDY
Upon agreement to proceed with the compensation and classification study, MGT's
team members met with City of Boynton Beach officials and other personnel to discuss the
study's objectives and the current system's strengths and limitations, MGT's
representatives requested documentation about current compensation and classification
programs, met to discuss these systems, and developed an understanding of critical
issues. This chapter provides an overview of the methodology used to provide an
appropriate solution to the City's compensation and classification needs according to its
unique structure and functions.
2.1 Review of Current Pay and Classification Structures
Boynton Beach's current pay and classification practices are a key part of the
study's foundation. MGT's approach to making recommendations was centered on
improving the systems already in place. The major contributing factors surrounding
MGT's recommendations are as follows:
· Job Content Questionnaire@ - employee descriptions and
responses;
. Total factor rating resulting from'JCQ points;
. Management Issue Papers@ (MIP);
. Current job descriptions;
· Carrent Glassificationand Compensation System (/nternal.Equity);
and
· Salary Survey Results (External Equity).
A well-structured foundation has been built for Boynton Beach's c~rrent systems
and MGT has made recommendations for strengthening it Operating policies should be
reviewed and revised according to any adopted changes in order to manage the system
and maintain consistency.
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Page 2-1
Methodologyfor the Compensation and Classification Study
Some key issues should be considered in the overall evaluation of the current pay
plan, including:
· turnover rate/the amount of time employees spend in their respective
positions;
. potential for mobility/promotion within the system;
. typical hiring rates and rates required to retain qualified employees;
and
. policies/procedures for pay increases (e.g., seniority, performance,
certification).
2.2 Job Evaluation
The job evaluation system used was based on regression analysis, which
examines internal (organizational) and external (market) pay influences. Regression is a
statistical technique that uses known information about the relationship between two
factors (variables) and creates a "line of best fit" between these two variables. This line
of regression is then used to make determinations about one variable depending on a
given value of the related variable. In the realm of compensation and classification
analysis, the variable to be approximated (the dependent variable) is the salary range
that associated with a given classification. The determining factor is total job worth (the
independent variable), which in this case is measured by total JCQ points.
Since employee perceptions of equity can impact their willingness to undertake
additional training, internal pay equity can have important impact on organizational
performance. - Other areas that internal equity may affect include reducing turnover
(thereby increasing experience and institutional knowledge), producing knowledgeable
leaders through participation in career paths, and reducing pay equity complaints. 1
Employees and supervisors provided data regarding currenf job tasks,
responsibilities, and judgement requirements. These data were combined with
1 Milkovich, G., and Newman, J. (1999). "Compensation: Boston: McGraw-Hili.
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Page 2-2
Methodologyfor the Compensation and Classification Study
information from job descriptions and interviews to provide an assessment of the
estimated compensable factors for each position. The regression analysis was helpful in
identifying positions that are potentially underpaid or inappropriately classified. MGT
reviewed these positions on a class-by-class basis for organizational equity. Specifically,
MGT analyzed current pay, job requirements, reporting relationships, and feedback from
incumbents, supervisors, and directors.
MGT assigned values to the compensable factors included in the Job Content
Questionnaires@. This resulted in scores for each classification depending on the values
chosen (and agreed on by supervisors). Classes that had more than one incumbent
potentially had more than one option chosen for each factor. In these cases, averages
were calculated to represent the entire class. Using total values for each class, MGT
team members were able to determine a hierarchy that provided a guide to placing the
classifications within a proposed compensation system. MIPs were also summarized
and MGT made recommendations concerning each paper submitted.
After performing the internal equity analysis, current pay data were compared with
market compensation to examine external equity. Making market adjustments to the
compensation plan offers the City the opportunity to provide competitive salaries for
attracting, selecting, and retaining qualified employees. Market data were incorporated
into the overall job evaluation process to review the impact on current pay.
2.3 Market Pay Data
MGT conducted a salary survey of other cities and peer organizations that
provided comparative market salary ranges for selected Boynton Beach benchmark
positions. The salary survey results were used as a reference to provide recommended
adjustments and propose a revised compensation and classification system.
Analysis of the current labor market is a key component in assessing an
organization's competitive position against its peers/competitors. In order to assess the
MGT
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Page 2-3
Methodologyfor the Compensation and Classification Study
City's market position. MGT collected suggestions for peer organizations and benchmark
positions from interviewees, focus group participants, and available data sources (i.e.,
U.S. Census Bureau). MGT then produced a recommended list and provided the
information to the City Commission for approval (included as Appendix D). The survey
was used to gather relevant market data for comparison. The 51 benchmark
classifications used for the salary survey are listed in Exhibit 2-1. The salary survey was
sent to the cities and peer organizations listed in Exhibit 2-2.
The selection of benchmark positions to be surveyed is a critical component in the
compensation process. Although it would be ideal to survey all positions, this is usually
not possible, since the survey response rate is directly related to the survey's length. Put
simply, the more positions that are included, the lower the response rate tends to be. As
discussed above, benchmark positions were selected in consultation with the City and
reflected a broad range of departments, pay grades, and work functions.
The survey requested salary data for each benchmark classification, including a
matching classification title and a salary range (minimum and maximum) for the
matching classification. Once the responses were received, a summary of survey
responses was prepared, which was compared to the current Boynton Beach
compensation data. Although internal relationships are primary considerations, market
data provide additional insight into an equitable and competitive pay structure. Chapter
4.0 provides a summary of the salary survey results.
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Page 2-4
Methodologyfor the Compensation and Classification Study
EXHIBIT 2-1
SAlARY SURVEY BENCHMARKS
FOR CITY OF BOYNTON BEACH SAIARY SURVEY
Accounting Technician
Administrative Assistant
Administrative Clerk
Assistant Golf Professional
Automated Truck Operator
Budget Coordinator
Building Inspector
City Clerk
Civil Engineer
Code Compliance Officer
Communications Dispatcher
Community Service Officer
Computer Support Specialist
Crew Leader
Crew Supervisor
Crew Worker, Senior
Crime Scene Technician
Lifeguard
Manager, Solid Waste
Network Administrator
Parking Attendant
Parks Maintenance Worker
Plan Review Analyst
Planner
Plumb/Mechanical Inspector
Police Lieutenant
Custodian
Customer Relations Clerk, Sr.
Deputy Fire Chief
Director, ITS
Equipment Operator
Equipment Operator, Senior .
Fire Battalion Chief
Fire Captain
Fire Lieutenant
Firefighter II
Fleet Mechanic
Golf Course Player Assistant
Golf Equipment Mechanic
Greenskeeper
Heavy Equipment Operator
Librarian
Library Aide
Police Officer
Police Sergeant
Recording Secretary
Recreation Specialist
Utilities System Administrator
Utility Maintenance Mechanic
Water Treatment Plant Operator I
Zoning & Licensing Manager
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Page 2-5
Methodologyfor the Compensation and Classification Study
EXHIBIT 2-2
CITIES AND PEER ORGANIZATIONS
FOR CITY OF BOYNTON BEACH SAlARY SURVEY
~~,,-~~,,---~~
r,!-~-'~~ ,,'~- - .\ " ~~~'Fr.{;fa.al-:~ . . .~
~~;~.:;7: . ",'{::;"-:-,y,, " ,.;,""~'-:"',,~,<: .:: I.:, . ~ " ., ",,' ill
~A_""':'-"'~","-';~~",,,,,,,,,1..-->~~~~-,,,
Broward County
Broward County Fire Department
Broward County School District
Broward County Sheriff
City of BeHe Glade
City of Boca Raton
City of Coconut Creek
City of Deerfield Beach
City of Greenacres
City of Pahokee
City of Palm Beach Gardens
City of Pompano Beach
City of Riviera Beach
City of West Palm Beach
Palm Beach County
Palm Beach County Fire Rescue
Palm Beach County School District
Palm Beach County Sheriff
T own of Hillsboro Beach
Town of Jupiter
Town of lakePark
T own of lantana
T own of Palm Beach
ViHage of North Palm Beach
Village of Palm Springs
Village of Royal Palm Beach
Village of Tequesta
Village of Wellington
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Page 2-6
3.0 CURRENT ENVIRONMENT
3.0 CURRENT ENVIRONMENT
This chapter contains a summary of the current compensation structure present
within the City of Boynton Beach. The intent of the chapter is to present a baseline for
further analysis and recommendations for change. By reviewing the current
compensation and classification environment in the City, MGT was able to gain a clear
and full understanding of the systems in place and identify potential problem areas to
address through the course of the study.
3.1 Current Compensation Structure
The pay structure of the City of Boynton Beach consists of three pay schedules-
one each for General employees (including NCF&O), Fire employees, and Police
employees. As seen in Exhibits 3-1 through 3-3, the most pay grades can be found in
the General Employees pay plan (40 grades), which is to be expected, given the majority
of employees are in this plan.
Pay range spreads for general employees are consistent across all pay grades. All
general employee pay grades exhibit a 50 percent range spread. Fire and police
schedules exhibit a range between 50 and 72 percent spread across all grades.
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Page 3-1
Current Environment
EXHIBIT 3-1
2004 PAY PLAN FOR CITY OF BOYNTON BEACH
GENERAL EMPLOYEES
l~~~~~C~~
2 $15,850 $19,032 $23,774
- 3..:~_~I"-'_!1?i9:4_:-~-__ =::=_$~Q~39!_==_I~=~f5~4-9~=-=
. _.__1'___I__.___l!~~1?~__ __l______~?.1..Z?J_ ____ ____~2?__'~] 4 ____
_~ ... __m__l!.~,.?~~___ ___ _ ~~~~1_1.3.____.J___~~_~,_~2~__._
_?__ _j_ __~?Q-,-41!3.___________~2"!.2_1_~____ _.1..____ $30,644 __'--
. ...-.... .~-_...-..-. ....._~~~-~~i~.-..-- ..r-----}~~:-~~~ ----L----.-*;~:g~~ -------
------9----'-----$23-858---.---'-.--$28632 -J --$35-790---
. . -... -. .-. ___ . _ _ H '_.'''''._' !...__._._..__ _ _'_ .._______1..._.___ __._ ____2-__ _ _.__._
1 0__ ..__.J??~gO?__ L_~?.Q!Qg~_____j_____~?ZL~Q~__.___
1_1L__~~?!1~~__.. J__~.~_1-,1?~__.. J_____~_~~,22~____
__.~~_..L__. *~~~~.~~ [I.. ___~~~~~~ __J______*~~:~~~-----_
__ .___._..__.___J_. _H. _.___._________ _ _ _ ......__________ _____________
~~ l-- -~~b~-~~j---r----*~~~~~---- ----$~~:6~~---
::-::.j~~_--_:r----$31:866--:r=-- $38,240----- - _ $47,800
_._1?____..L___~3~-!...Q19______ ______~39,61?__ ____ $49,515
____)~______L..____$34, 1_54_____L $40,986 ___ $51,23~__
=jtt~~:~!~-j--EH~~~-- :E:iii -
__==~_t=t-_-___i;~:~~~ ____L... ::~::~~__t___ :;~:~~~ __
24 I $41,018 I $49,220 I $61,525
---25--'---I---$4-2~162----r---- $50,592 -~ $63,240---'
-----zEf- . --r---- $43,306-----r-- $51 ,966 $64,958'---'-
=.~.=ff=-.l~tH~==~= :E:~!~ ____L_~ :~~:~:=
---30--t-.--- $47,882 ::=1=-' $57,455 -~ $71,819
_.-=~?:~~]==-$5~17Q__..J $60,200 __J_. $75,250 ___
~--- ~~-----F'- $5:L~14'.____IL $61,573___L___$76,966_.
....ir:=::mi!t= .::.. -ii~:i~-E~ ii~:~i -=-
_j9.-_:- uI:-'~_.$._~~~.1 i~~-:_'_-/.-_.:_.~69!.80?_~ J~~--=:- t~0~?-9=-~=
~=* .-{ii:til=t==!;i~!l==+=::1~:!~f=-
. .--.--........-_ uu._._______ _____.._u.....__ __.._..___ __.________.__._C___.__.__.
46 $66,186 $79,415 $99,269
* Non-Classified Employees Not Included In Exhibit.
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EXHIBIT 3-2
2005 PAY PLAN FOR CITY OF BOYNTON BEACH
FIRE EMPLOYEES
Firefighter 1
Firefighter 2
-,- -'-,~-^.
Firefighter 3
~ "--"'--.-.---.- -
Lieutenant
Captain
- --- .._.----~_._----_..._.._-_._--
Battalion Chief
$38,611
'I_~~g,~~_1 . )
. _jl ui1H~~- I
. $48,442)
$50,864
$49,304
~. ------ '--
$~1_,6~2._. I
$54,303 1
..._____...H._..n.__. __
_~~~_521 J
$65,647
___"__ _____nn_.__..._. __ _'_
$68,930
$59,898
$62,893
$66,037
$78,907
$82,852
- --"--- --.-..----,.---
$86,995
EXHIBIT 3-3
2005 PAY PLAN FOR CITY OF BOYNTON BEACH
POLICE EMPLOYEES
Police Officer Recruit $30,150 $38,992 $47,834
.....~~~%r[)~~~~~~.~J~_-=i:~~F=E-:J~~:;:~=F _::J~~-..-
.. F>~!c;e_~~r~~~_~t__m____l___~~3,~6g___ _L____~~~~~53___J____~_'?.7~~__ ..__
Police Lieutenant No Formal Range
3.2 Demographics
The City of Boynton Beach had 866 fWed and active positions that were included
in the' study, per April 2005 data. Approximately 8.7 percent (76) of employees are
considered part-time employees and 91.3 percent (790) are considered full-time
employees. As shown in Exhibit 4, Police employees comprise the largest group of City
employees (180 or 20.8 percent), followed by Utilities employees (135 or 15.6 percent)
and Fire Employees (132 or 15.2 percent). Public Works employees represent 11.9
percent (103) of total City employees, and Recreation & Parks employees constitute
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Current Environment
10.6 percent (92). The remaining departments and the number of employees per
department are shown below.
EXHIBIT 3-4
NUMBER OF EMPLOYEES FOR CITY OF BOYNTON BEACH
BY DEPARTMENT
City Manager 6 0.69%
Public Affairs 2 0.23%
City Clerk 7 0.81%
Finance 20 2.31%
ITS 12 1.39%
Human Resources 7 0.81%
Risk 3 0.35%
Communications 19 2.19%
Legal 1 0.12%
Police Department 180 20.79%
Fire. Department 132 15.24%
Development 60 6.93%
Public Works 103 11.89%
Library 36 4.16%
Recreation & Parks 92 10.62%
Utilities 135 15.59%
Golf Course 46 5.31%
Non-Classified 5 0.58%
Total 866 100.00%
Twenty City employees, or about 2.3 percent, are at the maximum of their pay
ranges, or "topped out." Exhibit 3-5 shows a breakdown by pay grade for these 20
employees:
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EXHIBIT 3-5
NUMBER OF EMPLOYEES ATTHEMAXTJMUM
OF THE CURRENT PAY SCALE BY PAY GRADE
.ti.~~.~k:. .~\y(~e:f~J:i!i,m' .~t~I~~I't
8,14,19,22,24,25,30,37,
42, 43 and POF
15, 20 and 45
39
1 Each Grade
2 Each Grade
3
The number and percentage of Boynton Beach employees paid at the minimum of
their pay scale ;s significantly higher than those paid at the maximum. More than 5.5
percent, or 48 positions, with 16 of these positions in the pay grade 8. Forty-five of the
forty eight positions are in pay grades 17 or lower. Exhibit 3-6 depicts the percentage of
employees paid at the grade minimum and maximum by pay grade.
EXHIBIT 3-6
PERCENTAGE OF EMPLOYEES AT THE MINIMUM AND MAXIMUM
OF THE CURRENT PAY SCALE BY PAY GRADE
2 0.00% 0.00% 24 0.00% 8.33%
3 7.14% 0.00% 25 0.00% 12.50%
4 14.81 % 0.00% 26 0.00% 0.00%
5 6.67% 0.00% 27 0.00% 0.00%
6 10.00% 0.00% 28 0.00% 0.00%
7 3.45% 0.00% 29 0.00% 0.00%
8 18.18% 1.14% 30 0.00% 16.67%
9 0.00% 0.00% 32 0.00% 0.00%
10 . -:16.00% 0.00% 33 0.00% 0.00%
11 0.00% 0.00% 34 0.00% 0.00%
12 11.63% 0.00% 36 0.00% 0.00%
13 0.00% 0.00% 37 0.00% 50.00%
14 2.70% 2.70% 39 0.00% 50.00%
15 0.00% 12.50% 42 0.00% 33.33%
16 0.00% 0.00% 43 0.00% -12.50%
17 11.76% 0.00% 45 0.00% 100.00%
18 0.00% 0.00% 46 0.00% 0.00%
19 0.00% 5.88% F1 0.00% 0.00%
20 0.00% 14.29% F2 0.00% 0.00%
21 0.00% 0.00% F3 0.00% 0.00%
22 0.00% 50.00% F4 0.00% 0.00%
23 0.00% 0.00% F5 0.00% 0.00%
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Current EnVlfonment
EXHIBIT 3-6 (Continued)
PERCENTAGE OF EMPLOYEES AT THE MINIMUM AND MAXIMUM
OF THE CURRENT PAY SCALE BY PAY GRADE
~K}r~~Wrl~'/;:
F6 0.00%
POR 0.00%
POF 0.00%
PDV 0.00%
Total 5.54%
0.00%
0.00%
1.15%
0.00%
2.31%
PSG
PLT
NC
4.55%
0.00%
17.65%
0.00%
0.00%
0.00%
Source: City of Boynton Beach, MGT of America, Inc., 2005.
Grade midpoint is often considered the most accepted market average.
Therefore, it is important to examine the percentages of employees in Boynton Beach
who fall above and below this midpoint. Exhibit 3-7 details this information for each pay
grade. Overall, 55.89 percent (484) of the staff are currently paid above the midpoint
while 43.30 percent (375) are paid below the midpoint.
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EXHIBIT 3-7
PERCENTAGE OF EMPLOYEES PAID ABOVE AND BELOW
THE MIDPOINT BY PAY GRADE
j.. .. ,,',' "'''I1'Em!EN i _
...., -.<>A_+_', --"-':'V_~'-"__< '. --,.."......, . ''':c,c.,!;'''-;' .'_
.Le :...": " ,,",'. - ...PE~~~~1?P~~! j;;i'?ijiliij;;;;" ...'.:
GRADE -BELOW' - ",' "if.!"""-"- -~,
,. -". ., -. - ,.". - - '-, ,", .. ," ,~., -, --'~. ..
1',:',' .,..' ;.,..~~~r~~~~;I':tY;j, j....; '. '.'-
2 6.67% 93.33% 28 100.00% . 0.00%
3 57.14% 42.86% 29 100.00% 0.00%
4 29.63% 70.37% 30 83.33% 16.67%
5 60.00% 40.00% 32 100.00% 0.00%
6 34.00% 64.00% 33 100.00% 0.00%
7 55.17% 44.83% 34 100.00% 0.00%
8 35.23% 62.50% 36 50.00% 50.00%
9 64.00% 36.00% 37 50.00% 50.00%
10 62.00% 38.00% 39 83.33% 16.67%
11 57.14% 42.86% 42 100.00% 0.00%
12 62.79% 37.21% 43 87.50% 12.50%
13 80.00% 20.00% 45 100.00% 0.00%
14 67.57% 32.43% 46 100.00% 0.00%
15 93.75% 6.25% F1 0.00% 100.00%
16 70.37% 22.22% F2 10.00% 90.00%
17 64.71% 23.53% F3 95.45% 4.55%
18 88..89% 11.11% F4 100.00% 0,00%
19 88.24% 11.76% F5 100.00% 0.00%
20 78.57% 21.43% F6 100.00% 0.00%
21 100.00% 0.00% POR 14.29% 85.71%
22 50.00% 50.00% POF 28.74% 71.26%
23 100,00% 0.00% PDV 100.00% 0.00%
24 75.00% 25.00% PSG 50.00% 50.00%
25 75.00% 25.00% PLT 20.00% 80.00%
26 80.00% 20.00% NC 23.53% 76.47%
27 100.00% 0.00%
Total 55.89% 43.30%
Source: City of Boynton Beach, MGT of America, Inc., 2005.
Note:---- Remaining 0.81 % are paid exactly at the midpoint salary range.
Analysis of average employee tenure by pay grade also provides some insight into
the current pay structure. Tenure was calculated by averaging the number of years
employees have been with the City of Boynton Beach. Across all units, employees have
been employed by the City for just over nine years on average. As seen in Exhibit 3-8,
pay grade 39 has the most tenured staff, on average, while pay grade F1 (Firefighter)
has the least tenured staff.
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EXHIBIT 3-8
AVERAGE TENURE BY HIRE DATE
2 3.40 28 4.32
3 9.14 29 9.86
4 6.17 30 7.02
5 8.52 32 11.72
6 6.74 33 14.08
7 9.00 34 18.48
8 5.80 36 6.13
9 9.70 37 12.38
10 8.68 39 23.08
11 10.85 42 18.00
12 9.30 43 5.56
13 11.05 45 8.72
14 10.41 46 16.97
15 12.39 F1 1.06
16 10.72 F2 3.07
17 9.54 F3 6.45
18 11.11 F4 13.21
19 8~57 F5 13.82
20 12.87 F6 21.87
21 21.12 POR 2.07
22 9.86 POF 6.58
23 11.61 PDV 21.56
24 4.92 PSG 12.56
25 13.19 PLT 16.39
26 12.33 NC 4.80
27 17.04
Total 9.43
Source: City of Boynton Beach, MGT of America, Inc., 2005.
Exhibit 3-9 shows the average salary by job title and the number of incumbent
employees within each job title. The job title "Police Officer" has the highest number of
employees as can be seen in the chart below.
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Current Environment
EXHIBIT 3-9
AVERAGE SALARY BY JOB TITLE
-
17 Accountant $2255 $46,904.00 1
-- -_._-~-_._----_.-
8 Accounting Technician $12.71 $26,429.94 6
r-------------- ..
11 Accounts Payable Specialist $14.03 $29,182.40 1
----'-
14 Administrative Assistant $18.59 $38,665.74 15
- --~--'-~--
9 Administrative Associate $14.79 $30.752.80 4
~~-----_._--
8 Administrative Clerk $13 90 $28,907.42 23
-.--
11 Administrative Secretary $16.73 $34,798.82 6
-~~-~----
16 Affordable Housing Admin $18.80 $39,104.00 1
NC Animal Control Officer $18.63 $38.750.40 1
--'-.----.-.-.-
20 Aquatics Manager $25.58 $53,206.40 1
.. ~--.~--------~
15 Aquatics Supervisor $16.75 $34,840.00 1
-. ~------..--
12 Arborist $17.10 $35,568.00 1
.~ --------.-
42 Assistant Chief Of Police $44.43 $92,408.78 3
-'-..--- -----------.....-..--
46 Assistant City Manager $47.52 $98,834.11 1
30 Ass!. DiL, Human Resources $27.89 $58,011.20 1
--
3D Assistant Director, Library $26.44 $54,999.98 1
--------- --.
34 Ass!. Director, Public Works $31.98 $66,518.40 1
---------~~----
19 Assistant Fire Marshall $20.78 $43,217.20 4
- -~-
5 Assistant Golf Professional $10.94 $22,758.11 7
-_.
10 Assistant Tv Specialist $16.71 $34,756.80 2
39 Ass! Dir, Pwks I City Engineer $40.11 $83,428.80 1
36 Asst Director, Development $31.43 $65,374.40 1
-----
16 Asst Mgr, Customer Relations $19.22 $39,977.60 1
----
15 AsstMgr, Warehouse $18.53 $38,542.40 1
---
20 Ass! Supv, Utilities $21.26 $44,227,66 3
20 Asst To Director, Recreation $23.42 $48,713.60 1
20 Ass!. To Director, ITS $26.28 $54,662.40 1
12 Automated Truck Operator $16.15 $33,583.06 7
20 Benefits Administrator $19.66 $40,892.80 1
26 Budget Coordinator $29.50 $61,360.00 1
24 ' Building Code Administrator $29.06 $60.444.80 1
17 BuildingJo$p.ector $17.73 $36,878.40 2
-
19 Building Inspector, Sr. $20.45 $42,536.00 1
12 Building Maint Mechanic, Sr $15.94 $33,162.06 3
,
9 Building'Maintenance Mechanic $14.38 $29,900.00 4
-. ..
30 Building Official $34.53 $71.822.40 1
8 Bus Driver $11 . 90 $24,746.80 4
-
12 Buyer $14.43 $30.014.40 1
---~~_.-
15 Buyer, SL $22. 16 $46,092.80 1
-
15 CADD T echnician/Design Supv $19.18 $39,894.40 1
~~_.
20 ChemisUQuality Assur Officer $20.83 $43.326.40 1
----_._-~
18 Chief Electrician $24.88 $51,750.40 1
--------
27 Chief Plant Operator $32.37 $67,329.60 2
-~-
33 City Clerk $30.79 $64,043.20 1
.. -,
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Current Environment
EXHIBIT 3-9 (Continued)
AVERAGE SALARY BY JOB TITLE
29 Civil EnQineer $32.68 $67,974.40 1
19 Claims Analyst $20.80 $43.264.00 1
17 Code & Rehabilitation Officer $23.01 $47,860.80 1
25 Code Compliance Admin $30.70 $63,856.00 1
11 Code Compliance Inspector $14.50 $30,160.00 1
14 Code Compliance Officer $17.39 $36,176.40 4
16 Code Compliance Officer, Sr $22.56 $46,917.94 3
NC College Student $12.61 $26,228.80 1
10 Communications Dispatcher $16.61 $34,548.80 5
14 Communications Shift Supv $22.00 $45,760.00 5
12 Communications Specialist $16.57 $34,463.10 8
10 Community Service Officer $12.11 $25,191.71 7
17 Computer Support Spec Sr $20.71 $43,076.80 1
15 Computer Support Specialist $20.29 $42,196.34 3
18 Construction Coordinator $20.69 $43.024.80 2
18 Construction Inspector . $18.19 $37.835.20 1
14 Contract Coordinator $19.05 $39.624.00 1
4 Cook $12.11 $25.188.80 1
7 Crew Leader $15.50 $32,237.30 8
8 Crew Leader, Senior $16.63 $34,582.08 5
15 Crew Supervisor $19.41 $40,376.34 6
16 Crew Supervisor, Senior $21.49 $44,688.80 2
5 Crew Worker $14.03 $29,188.43 7
6 Crew Worker, Senior $11.97 $24,889.49 18
10 Crime Scene Technician $13.44 $27,955.20 3
10 Criminal Intelliqence Analyst $12.02 $25,001.60 1
3 Custodian $13.79 $28,672.80 4
8 Customer Relations Clerk. Sr $13.00 $27,031.06 14
24 Deputy City Clerk $19.72 $41,015.94 1
37 Deputy Director, Utilities $40.30 $83,824.00 1
43 Deputy Fire Chief $40.41 $84,045.94 3
43 Dir, Public Works & Enqineer $44.84 $93,267.20 1
32 Dir., Media & Public Comm $34.12 $70,969.60 1
37 Dir., Om. And Strafeqic Devel $30.66 $63,763.44 1
43 Director, Development $46.76 $97,260.80 1
45 Director, Fire & EMS Services $46.90 $97,552.00 1
43 Director, Its $45.25 $94,122.91 1
32 Director, Planninq& Zonin!.} $35.77 $74,401.60 _. 1
39 Director, Recreation & Parks $30.85 $64,168.00 1
22 Division Head Librarian $24.88 $51,750.40 2
17 Electrical Inspector $19.04 $39,603.20 2
14 Electrician $20.88 $43,430.40 1
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Current Environment
18
16
10
23
18
18
27
16
8
10
43
10
39
F6
24
NC
F5
18
26
F1
F2
F2
F3
F3
F4
25
14
15
15
17
2
6
NC
NC
13
12
18
4
12
14
14
29
17
NC
9
EXHIBIT 3-9 (Continued)
AVERAGE SALARY BY JOB TITLE
Electrician, Master
Electrician, Senior
EMS Billing Specialist
EMS Coordinator
Enqineering Technician
Engr Plans Analyst/Inspector
Environ Coord/Util Safety Offi
Environmental Inspector
Equipment Operator
Equipment Operator, Senior
Finance Director
Fingerprint Examiner
Fire Battalion Chief
Fire Captain
Fire Community Relation Spl
Fire Inspector
Fire Lieutenant
Fire Plans Reviewer/lnspector
Fire Training Officer
Firefighter
Firefighter I
Firefighter II
Firefighter II
Firefighter III
Firefiqhter III
Fleet Administrator
Fleet Mechanic
Fleet Mechanic, Senior
F orester/Environm entalis t
GIS Analyst
Golf Course Player Assistant
'Golf Course Player Asst, Sr
Golf CourseRanqe Attendant
Golf Course Rest/Bar Server
Golf Course Rest./Bar Mgr
Golf Equipment Mechanic
Grants Coordinator
Greenskeeper
Heavy Equipment Operator
Hvac Mechanic
Imaginq Technician
Information-Comm Coord
Instrument. & Control Tech
Kennel Maintenance Worker
Laboratory Field Technician
$24.06
$20.76
$15.40
$27.27
$20.02
$22.72
$32.27
$17.93
$12.65
$16.07
$45.25
$16.15
$35.36
$31.47
$23.05
$15.87
$25.40
$19.70
$30.40
$14.19
$16.35
$26.42
$19.49
$20.97
$22.79
$27.46
$18.11
$19.86
$27.52
$19.99
$8.14
$10.61
$6.20
$6.06
$14.87
$15.00
$25.00
$9.56
$18.27
$19.32
$19.10
$30.07
$24.05
$10.60
$18.80
$50,034.40
$43,180.80
$32,032.00
$56,724.72
$41,641.60
$47,247.20
$67,121.60
$37,294.40
$26,318.86
$33,420.61
$94,120.00
$33,592.00
$73,548.80
$65,458.85
$47,944.00
$33,010.02
$52,824.72
$40,985.98
$63,232.00
$29,520.82
$34,015.70
$54,955.68
$40,530.88
$43,615.73
$47,402.58
$57,116.80
$37,677.12
$41,298.40
$57,241.60
$41,579.20
$16,920.80
$22,068.80
$12,890.80
$12,604.80
$30,929.60
$31,200.00
$52,000.00
$19,874.40
$38,004.72
$40,175.20
$39,728.00
$62,539.15
$50,024.00
$22,037.60
$39,104.00
2
1
1
1
1
2
1
1
9
21
1
1
3
3
1
1
24
1
1
18
19
1
21
1
21
1
5
2
1
1
10
1
4
4
1
1
1
10
13
2
1
1
1
2
1
'-
~~~7~-h~~~
~2'~"'%"?i''':''f! "" '> ,!ffi.,c:'c: ",,,' ~." '.", ,.' '. : 'J\Vl.' , ,'-'r". IHh'1~~'~11~ ~ r 'l~lJ?l~ ~;l'i:l,~:S 0)::,]
r.~t'~i11'fr.1' ""..' ll{lk"l'J:f(G)-;:;< 'h:l'u '. : ,~'I J j n " J 1 !,,,,\, 1."" ~ m,~,':ii.tL,) 1 ;\'f';;f'l ii..~
~~ff~~::,-'-1,,", ,..: -: .. ~ - ~~ '---, ~ I -_....~,. \.. J'(/';'~~~H:;,' l' ~ 'll''''-~';''... 1\
eu,t(~"...l. j' j"'- .. -', . , ) r,\-J f ~ ~~'.P~~ _." ~~., _$ j -G M,' \\4'.
~ ....<-..:;:j.< ~~, > ",- , 1 >~ ~.I" ,. .. .';j 1iJ, i-!~
~.~t"""'.cJ~-"~.._"__~~~_~~~....c~_~ ~.",.._.~~~,~__ .ji~_LJ.._ _=J,_",-. ,~~>_ '-~.iWl~",1~
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Page 3-11
Current Environment
EXHIBIT 3-9 (Continued)
AVERAGE SALARY BY JOB TITLE
~~.~ ~~-;--~~T_- -. >\"~llF'- ~--r--~ ~- ::'~~]N
. .c.t~...",-,-."~~~~,.oL.o:_: 6' : . ' '., '.,. ., J. '. , J~_ 'A ,1 1. V~"" ~"~*i1.lI"Wij' ~ l\. Jm,l.!.;..~, _', 'j
.i~~1'~''':;''''>1{~ ;,,-;m~@~:i}1tnr!Jf ;r . ., . l' [i' ~'H:t;i(r S'. !~"-.-, ~--'" ~ . ",...,.Ji.., l.\ef^'I\il"".'
r ~""f"$c'lt'i'" 4 . --. ~.' ,', "_.J,' ',--,-,-,-" i F"W~-;" 'ill '''...-,-1. ~ '. '
~~i;'j;"-:;'!;<.,:'- c"'\.c_,( ,'., :.'. /: ; I' 'jc ~ifi'~f" 1,' , ,0b -'-"-- .', ~. J~M:J1l}.rw~J~{ j
~\,;~:..i.:~~~~~~_"",..._~_cL ~ ]....~__~?.... ;L'::::~,~j,,-":::..lo."~~~;....:j.~ R"'~ ~~-=- ~
12 Laboratory Technician $18.59 $38,667.20 1
14 Laboratory Technician Sr $15.89 $33,051.20 1
16 Librarian $17.55 $36,499.84 5
6 Library Aide $11.46 $23,845.12 10
8 Library Associate $11.54 $23,992.80 4
39 Library Director $42.36 $88,108.80 1
2 Library Paqe $8.49 $17,650.88 5
8 Lifeguard $12.17 $25,305.28 5
11 Lifeguard, Senior $17.09 $35,547.20 2
8 Lifeguard-On Call $11.55 $24,013.60 4
7 Maintenance Technician $15.50 $32,229.60 2
24 Manager, Customer Relations $29.58 $61,526.40 1
25 Manager, Forestry & Grounds $27.70 $57,616.00 1
NC Manaqer, Golf Administration $26.54 $55,203.20 1
27 Manager, Golf Maintenance $26.91 ' $55,972.80 1
21 Manager, Golf Operations $24.89 $51,763.50 1
36 Manager, ITS $35.89 $74,651.20 1 "
25 Manager, Parks $24.27 $50,481.60 1
30 Manaqer, Risk Managment $30.96 $64,396.80 1
30 Manaqer, Solid Waste $30.57 $63,585~60 1
29 Mgr, Utilities Administration $27.77 $57,761.60 1
23 Manaqer, Warehouse $29.04 $60,403.20 1
5 Mechanic/Gteenskeeper $10.62 $22,089.60 1
25 Mqr, Comm. Redevelopment $27.17 $56,513.60 1
20 Mqr, Recteation Programs $25.81 $53,684.80 1
26 Mgr, Sr., Recreatin Programs $27.05 $56,253.60 2
24 Museum/Special Svcs Coord $26.44 $54,995.20 1
24 Neighborhood Proiect Spec $26.74 $55,619.20 1
19 Network Administrator $23.79 $49,490.06 6
11 Occup, License Inspector , $14.72 $30,617.60 1 ,
4 Office Assistant $10.07 $20,935.20 2
6 Office Assistant, Senior $11.70 $24,336.00 6
7 Painter .' $12.05 $25,064.00 1
20 Paraleqal $24.52 $51,001.60 1
3 Parkinq Attendant $9.60 $19,972.16 10
16 Parks & Landscape Planner $22.30 $46,384.00 1
10 ParkS Maintenance Specialist $15.79 $32,843.20 4
6 Parks Maintenance Worker $11.84 $24,625.74 , 14
7 Parks Maintenance Worker, Sr $13.95 $29,022.86 3
NC Parks Superintendent $26.53 $55,184.06 1
13 Parks/Recreation Crew leader $17.46 $36,323.66 3
13 Payroll Administrator $20.89 $43,451.20 1
8 Payroll T echhician $13.75 $28,600.00 1
10 Permit Application Technician $15.89 $33,051.20 3
7 Pipelayer $12.05 $25,064.00 2
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Page 3-12
Current Environment
EXHIBIT 3-9 (Continued)
AVERAGE SAlARY BY JOB TITLE
IIW__
--
- t ~'- .
16 Plan Review Analyst $18.07 $37,57520 4
----f---
18 Plan Review Analyst, Sr. $2312 $48,089.60 3
1--. '----~-
18 Planner $21.93 _I---, $45,604.00 2
--~~-
17 Plumb/Mechanical Inspector $1587 $33,009.60 1
-----,. ----~
19 Plumb/Mech. Inspector, Sr $20.71 $43,076.80 1
-- , -.----------
45 Police Chief $4690 $97,552.00 1
, --- --'~-~-~'--
P3 Police Detective $29.66 $61,684.27 4
-~~
12 Police Fort Spec/Evid Cust $15.02 $31,24160 2
----
P5 Police Lieutenant $3934 $81,830.32 ,--~--~
~_._--------- --,- -----
P2 Police Officer -- f---__$20.82 _ $43,303.73 87
, -. -.-.---,--
P1 Police Officer Recruit $13.81 $28,719.39 7
---- I-
8 Potice Records Clerk $12.10 $25,170.08 10
---~.-
~ Police Records Clerk S~v________ $15.52 $32,281.60 1
.~
P4 Police Seroeant $2855 $59,392.32 22
17 Police Support Services Admin $31.37 $65,249.60. 1
30 Principal Planner _$28.65 __ $59,583.47 __ 1
---- ---- . ------- -~---_.-
20 Proqrammer/Anal~_,_______ !----$26.2~_ $54,662.40 1
--,-,--
24 Project ManaQer $25,58 $53,206.40 2
, --
28 Proiect Manaoer, Senior $32.88 $68,387.90 1
10 Public Affairs Specialist $17.21 $35,796.80 1
11 Recording Secretarv $16.59 $34,507.20 2
10 Records Specialist $15.69 $32,635.20 1
,-
4 Recreation Leader ~__,$10.45 . $21,740.37 14
----
7 Recreation Specialist 1-- $12.46 $25,911.60 12
--.--- -
13 Recreation Supervisor $17.62 $36,653.14 6
RecruiUEmplovment Coord --
20 $21.77 $45,281.60 1 --
19 Revenue Manaqer $22.99 $47,819.20 1
..
6 Risk Assistant , $10.52 $21,881.60 1
9 Secretary $14.32 $29,786.43 3
24 Senior Planner $29.05 $60,424.00 1
9, Senior Storekeeper -- -. $13.80 $28,704.00 1
.-
9 Service Writer -- $15.82 $32,905.60 2
,~
8 SiQn'& Markino Technician $12.55 $26,104.00 1
20 Solid Waste Supervisor $25.09 $52,187.20 1
24 Sf GIS Analvst $24.09 $50,10],,20 1
24 Sr GIS Network Administrator $25.50 $53,040.00 1
~
7 Storekeeper $12.04 $25,043.20 1
~,
NC Student Clerk $6.18 $12,854.40 2
26 Supv., ConstrucUStormwater $30.75 $63,960.00 -- 1
----
17 Supervisor, Records/Permit ----e--- $20.73 $43,118.40 1
------~-
18 SLJPv, Animal Control ----- '---- $24.88 $51,750.40 1
25 Supv, Meter Reading & Svcs ,~ $28.42 $59,113__60 1
,-.
25 Supv, Streets Maintenance -- _.. $20.~_ . $42,993.60 1
18 Supv, Transportation Services ~. $19__73 $41,038.40 1
~-- .--- .~~
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Page 3-13
Current Environment
EXHIBIT 3-9 (Continued)
AVERAGE SALARY BY JOB TITLE
27 Su v, Ww ColIPum Stas $27.19 $56,555.20 1
25 Su v, Water Oualit $30.40 $63,232.00 1
13 Supv., Customer Relations $15.11 $31,428.80 1
20 Tennis Professional $24.40 $50,752.00 1
16 Trainin lOA Coordinator $23.21 $48,276.80 1
13 Tv Truck S ecialist $21.21 $44,106.40 2
43 Utilities Director $46.63 $96,999.97 1
16 Utilities Field Ins ector $22.36 $46,508.80 2
11 Utilities Location S ec Sr $16.08 $33,446.40 1
9 Utilities Location S ecialist $16.04 $33,370.06 3
27 Utilities S stem Administrator $27.12 $56,409.60 1
16 Utili Maint Mechanic, Senior $21.16 $44,012.80 5
13 Utilit Maintenance Mechanic $18.48 $38,428.00 10
12 Victim Advocate $15.96 $33,196.80 1
19 Water Plant Lead 0 erator $24.20 $50,329.14 3
9 Water Process Technician $13.99 $29,096.29 7
12 Water Treatment Plant 0 er I $14.99 $31,187.52 5
14 Water Treatment Plant 0 er II $15.78 $32,822.40 1
17 Water Treatment Plant 0 er II $20,68 $43,006.08 5
14 Welder $18.04 $37,523.20 1
8 Youth Pr ram Assistant $13.42 $27,903.20 2
24 Zonin & Licensin Mana er $22.48 $46,758.40 1
Finally, Exhibit 3-10 indicates a pattern in which tenure ;s related to salary.
This chart shows the average number of years a City of Boynton Beach employee has
worked for the City, the number of employees currentfy employed, and the average
salary rate of these employees by tenure year.
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Page 3-14
Current Environment
EXHIBIT 3-10
AVERAGE SAIARY BY YEARS OFTENVRE
~':"-.1~~J~-;:'~~~I-"'0;f."'f0n~~~~~
';f-7L -~""~-<~>~r ~ - ~ > ~-~ ,~i.:.,.., _e'!_L~~'L~..',illi__ j ~Q~\~ i-t~~~~~s~! )\'.!""JlJ~)t-.;:'.l~(~\~Ju _ 1
;~~tit~i.1t(f t; .fU;W~{f?EV !. l~l~-ri\fCl{;f:. ; l;~Jr'jrq (J'~ir~i~;} (\f 1
,\"-(~1'-r.;"~~;,, ~ "-, l~;"'.ij<:. f ;~,A\l;li- '. i'F:l!'i~fn~~<f,,-,'L:/:.\}r'-ii'ir,"\i';SV,""
j;.'o,clM-~~~~M~ "'~~=.i..---1-~...;A"",,-=,-.........~:-r~~~..A""~ -.J.,~.M~':".il~,,)~
o
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
32
33
34
35
$13.89
$14.69
$13.50
$14.43
$16.92
$18.39
$17.44
$17.16
$20.58
$21.55
$19.68
$17.89
$17.65
$18.94
$20.20
$22.03
$19.50
$25.02
$25.05
$23.92
$24.21
$26.58
$27.54
$25.36
$24.48
$23.57
$26.32
$33.83
$24.81
$30.64
$20.03
$13.45
$12.96
$21.78
$32.68
$28,894.76
$30,550.04
$28,080.65
$30,014.30
$35,194.51
$38,250.20
$36,274.99
$35,697.39
$42,810.54
$44,829.95
$40,925.27
$37,220.09
$36,701.58
$39,403.84
$42,014.56
$45,815.64
$40,552.71
$52,034.14
$52,104.04
$49,752.22
$50,366.13
$55,280.73
$57,287.88
$52,749.22
$50,908.69
$49,028.72
$54,743.66
$70,363.99
$51,604.80
$63,730.71
$41,662.40
$27,976.00
$26,956.80
$45,302.40
$67,974.40
36
92
62
50
79
75
52
51
46
26
24
16
23
20
12
23
18
34
24
19
13
12
8
2
12
12
9
5
2
3
1
1
1
1
2
,
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Page 3-15
4.0 QUALITATIVE REVIEW
4.0 QUALITATIVE REVIEW
This chapter provides a summary of qualitative data collection for the City of
Boynton Beach from focus groups and interviews. The information presented in this
chapter is a summary of employee perceptions and opinions communicated to MGT
through focus groups and interviews.
4.1 Background
As part of MGT's compensation and classification analysis, a series of focus
groups and interviews was conducted with City of Boynton Beach employees.
Focus groups are an essential part of the classification and compensation
process because they serve as a forum to uncover issues harbored by rank and file
employees and allow employees to provide more direct input into the classification and
compensation process. While the key employee input is still provided by their completion
of the Job Content Questionnaires@, focus groups allow employees an opportunity to
provide their unique insights concerning the classification and compensation system.
Often, these insights are different from the insights provided by department heads and
senior managers. The focus group sessions also allow employees to ask questions
about the nature of the project and serve as an educational forum where the mechanics
of the classification and compensation study can be discussed and clarified.
In addition to employee focus groups, input was gathered from City management
staff through personal interviews conducted in February 2005. The interviews were
designed to allow managers the opportunity to provide MGT consultants with specific
information about their department, job classifications, and any relevant c'ompensation
Issues.
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Page 4-1
Qualitative Review
Interview and focus group participants focused almost exclusively on
compensation issues. Primary general issues and compensation issues discussed
during interviews and focus groups are arranged by topic area below.
4.1.1 Generallssues
Both department heads and employees indicated a desire for the compensation
and classification study recommendations to make clear how reclassifications would
occur. Additionally, both groups of employees felt it was important for the compensation
plan to be updated regularly.
included:
Additional general opinions expressed during focus groups and interviews
.
Compression may be an issue in several areas or departments in
the City;
Union negotiations may negatively impact employee morale and
hold up increases for general employees;
Supervisor training should be offered and would be beneficial;
Overtime pay practices may favor senior employees;
Overlap in pay grades is creating some perceived compression;
City job descriptions may be inconsistent and too specific;
Some employees have a perception that new employees may be
negatively impacted with regard to annual reviews and merit
increases based on what time of year they begin work;
City recruitment processes may be nepotistic, and there's not clear
communication to applicants about the processes;
Some employees have a perception that part-time employees are
treated unfairly in relation to full-time employees in terms of annual
Increases;
.
.
.
.
.
.
.
.
.
Performance evaluation instruments are not objective and there is
not clearly or well-linked to percent increases;
Particular classifications would like additional pay for certifications
not required in job descriptions; and
Managers cannot give additional pay to union employees, even if a
small increase would help retain employees.
.
.
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Page 4-2
Qualitative Review
4.1.2 Compensation Issues
Focus group and interview participants generally communicated that the City's
current pay levels are below the market and are contributing to recruitment and retention
problems for many positions.
Opinions about the current compensation system presented during interviews and
focus groups include:
.
Police employees may be experiencing compression between union
and non-union employees;
City's early retirement program is resulting in significant turnover in
some departments;
Annual maximums for particular contract positions may be too low
and not consistent with the market;
Engineer and Engineering Technician compensation is not in line
with market value;
Fleet and Mechanic positions are compensated too little;
Crime Scene Analyst, Crime Scene Technician, and Dispatcher pay
is not competitive;
Building Inspector and Plan Reviewer compensation is lower than
the market dictates;
Golf positions (Head Mechanic, Equipment Mechanic, Greens-
keeper) pay is too low and not competitive;
Pay for Lifeguard positions is lower than the local market, even
though experience and certification requirements at the City are
higher;
Recreation positions (Supervisor, Specialist, Leader) are not paid
competitively;
Compensation for professional Librarian positions is lower than
market;
Internal equity issues may be present among some directors; and
Some clerical/administrative positions have taken on technical duties
but have not been compensated accordingly.
.
.
.
.
.
.
.
.
.
'.
.
.
Some employees noted a desire for the City to move to a broadband-pay system.
Many employees felt that City pay is incongruous with the cost of living in the area.
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Page 4-3
Qualitative Review
4.1.3 Classification Issues
Interviewees and focus group participants identified many specific classification-
related issues, especially relating to internal equity. Employee opinions related to
classification include:
.
Series progressions need to be clearer to employees so they are
aware of the knowledge, skills, abilities, and experience needed to
move to the next level in a series;
Clerical and administrative positions do not always have clear
differences in duties but are in different pay grades, potentially
creating internal inequity;
Career ladders are needed for several technical positions;
Crew Leaders and Supervisors in different departments are at
different levels but may have the same types and level of duties; and
Certain classifications that are found in more than one department
may not have the same level or types of duties.
.
.
.
.
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Page 4-4
5.0 SALARYSURVEY
RESULTS
5.0 SAlARY SURVEY RESULTS
5.1 Introduction
The results from the salary survey are presented in this chapter. Prior to presenting the
results, it is useful to provide a summary for which the results can and cannot be used.
It is important to remember that a salary survey is but a starting point in the examination
of compensation practices. The reader is cautioned to not over-gemeralize the
significance of the results. With this in mind, listed below in Exhibit 5-1 is a summary of
the utility of survey analysis.
EXHIBIT 5-1
UTILITY OF SALARY SURVEY ANALYSIS
Provide framework for analysis of overail salary structure
Provide a snapshot of the overall labor market for the surveyed
positions
In aggregate, provide a general impression of market conditions
by department and grade
Provide framework for analysis 'of salary'range width
Determine individual salaries
Determine overall compensation philosophy
Make inferences to unsurveyed positions
Make recommendations on work performed or quality of work
As seen in lhe exhibit above, salary survey data is useful for analytical purposes but
must be used carefully and in the proper context. Salary survey information is
particularly useful in macro-level analysis. A good deal of information can be gleaned
from salary survey data, especially at the aggregate level. Patterns in the data can be
quite illustrative of systemic problems. For example, if an organization is consistently
below the average salary minimum, it is indicative of a situation where starting salaries
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Page 5-1
Salary Survey Results
may be too low to attract quality applicants. This type of analysis can suggest a
potential reason for recruitment problems. Likewise, if an organization is consistently
above salary maximums, it may indicate that the organization is overpaying current
employees and not using resources efficiently.
Salary survey data is very useful for providing a usnapshot" of current market
conditions. However, it must be remembered that market conditions change, and in
some cases change quickly. So while market surveys are useful for making updates to
a salary structure, they must be done at regular intervals if the organization wishes to
stay current with the marketplace.
Generally, market surveys provide good information at the macro-level, providing
good data on the overall structure, grade widths and specific information concerning key
classes and benchmarks. However, the results should not be over-generalized. For
example, organizations are sometimes tempted to use the data to make individual
recommendations based only on market data. This can be a mistake because salary
surveys do not reflect small differences in job duties, nor do they reflect how well
employees are performing their jobs. The proper approach for determining individual
salaries is to use a combination of market data, job analysis and performance reviews.
An approach that uses all three facets will take into account performance, internal equity
and external equity.
When used properly, market data can help organizations make informed decisions
about their compensation structures. When used improperly, market data can lead to
wild shifts in compensation levels, and can cause more confusion than clarity. With this
in mind, the emphasis now shifts to the survey results themselves.
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Page 5-2
Salary Survey Results
5.2 Defining the Market
At the project's outset, City of Boynton Beach human resources personnel,
supervisory staff, and MGT staff decided on the benchmark classifications that would be
used in the salary survey. As discussed in Chapter 2.0, interviewees and focus group
participants suggested job titles and localities for inclusion in the survey. A copy of the
letter provided to City Commissioners is provided as Appendix C. Several additional
criteria were used to make the selections. The selected positions needed to reflect a
variety of departments and salary ranges. Where possible, classes with multiple
incumbents were used instead of single incumbent classes. The classes listed below
were the ones selected:
EXHIBIT 5-2
CITY OF BOYNTON BEACH BENCH:MARKS
Accounting Technician
Administrative Assistant
Admin.istrative Clerk
Assistant Golf Professional
Automated T ruck Operator
Budget Coordinator
Building Inspector
City Clerk
Civil Engineer
Co~e Compliance'Officer
Communications Dispatcher
Community Service Officer
Computer Support Specialist
Crew Leader
Crew Supervisor
Crew Worker,Senior
Crime Scene Technician
Lifeguard
Manager, Solid Waste
Network Administrator
Parking Attendant
Custodian
Customer Relations Clerk, Sr.
Deputy Fire Chief
Director, ITS
Equipment Operator
Equipment Operator, Senior
Fire Battalion Chief
Fire Captain
Fire Lieutenant
Firefighter II
Fleet Mechanic
Golf Course Player Assistant
Golf Equipment Mechanic
Greenskeeper, ,
Heavy Equipment Operator
Librarian
Library Aide
Police Officer
Police Sergeant
Recording Secretary
Recreation Specialist
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~
Page 5-3
Salary Survey Results
EXHIBIT 5-2 (Continued)
CITY OF BOYNTON BEACH BENCHMARKS
Parks Maintenance Worker
Plan Review Analyst
Planner
Plumb/Mechanicallnspector
Police Lieutenant
Utilities System Administrator
Utility Maintenance Mechanic
Water Treatment Plant Operator I
Zoning & Licensing Manager
With the benchmarks selected, the next step was to determine which peers would
be selected for comparison. Typically, several factors, geographic proximity,
organizational size, available revenue, and historical comparisons usually drive peer
selection. Of these factors, geographic proximity and organizational size are usually
considered to be the most important. Geographic proximity helps capture the local flavor
of the labor market while organizational size is usually a good indicator of the similarity
of work responsibilities faced by the incumbents. MGT surveyed a selection of cities in
Palm Beach and Broward counties, as well as the counties themselves. Exhibit 5-3
shows the surveyed organizations. Data was included for each of these organizations.
EXHIBIT 5-3
CITY OF BOYNTON BEACH
SALARY SURVEY TARGETS AND RESPONDENTS
~~~- - --=--~__~_~-=-=_...;----O;~ ,--'O-_.~~-_~~~=- ~- ,-;:~--.-.:;-~;;;.-- -~~-:;1
,;;..~,. - ~'f~~J~)Jd~~~~'" -- i!.'J::~';;~~" :;0'- ]
.... , L
'~.l.,~.;.i~~~_'-""-_~~'-"-~~""__"""~~~.J ~,~_~......,.u:::.L~k-__"-"_,.>-~.......-..,,_.,--,-~ ~~ "'"'-A-=---_~"'''_.J
Broward County
Broward County Fire Department
Broward County School District
Broward County Sheriff
City of Belle Glade
City of Boca Raton
City of Coconut Creek
City of Deerfield Beach
City of Greenacres
City of Pahokee
City of Palm Beach Gardens
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Page 5-4
Salary Survey Results
EXHIBIT 5-3 (Continued)
CITY OF BOYNTON BEACH
SALARY SURVEY TARGETS AND RESPONDENTS
~7 ~-~~.~~---=~~~-~
'" ,; '..:&',;",..;. 'f">"'0";@O.X~'":uz;:!t~:t~ . . , J
\~"~:'::--,~,,,~....~~t....."'~~;/<,.. , ;;::>. r, -:, __1, ,
~~~~~~r....~':~~~~,&~ '(-...*~..~... ""':", ~ '.~r,~-;
~ ~f.;:;.i+ ~ ~-",_....-.:~~~_...!l:'".....~<.....~~_
City of Pompano Beach
City of Riviera Beach
City of West Palm Beach
Palm Beach County
Palm Beach County Fire Rescue
Palm Beach County School District
Palm Beach County Sheriff
T own of Hillsboro Beach
T own of Jupiter
T own of Lake Park
Town of Lantana
T own of Palm Beach
Village of North Palm Beach
Village of Palm Springs
Village of Royal Palm Beach
Village of Tequesta
Village of Wellington
5.3 Survey Analysis
This section contains a summary of the survey analysis conducted by MGT.
Particular emphasis is placed on the salary range minimums, midpoints, and maximums.
While the data can be used to comment on the individual classes examined, the primary
intent is tOlJ.sethe data to comment on the overall structure used by the City of Boynton
Beach.
5.3.1 Salary Minimums
Exhibit 5-4 shows the salary minimums for City of Boynton Beach benchmarks
and the average salary minimums for the comparative peers.
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Page 5-5
Salary Survey Results
EXHIBIT 5-4
CITY OF BOYNTON BEACH
SALARY RANGE MINIMUM COMP ARlSONS
Accounting Technician $ 22,717.00
Admini~trative A~~i~t~~t' T$29,579.00 r $' 29~936.46'- . '=1~21o/~
_~~~inist~~!iv~'~J~!'~ '1~~3?,?~?!i~_L (_ ~~~54~ 8~' _- _~?,4:~~-!;'
,,J\~~i~!~~!. G~~f~~.?~~s~i,~~al IL~_}~_?~~. O~.J__,__., .1, , 1
$ 27,292.00 J $ 26,436~17' ..---------'3.-140/: ..,.
;~~;(~=o~~~~;~e~af:r r" $43:305, DD., '.-,[$-.,,'37. .73215," '!_..".".,uu u1,2.',..87%,O". .
Building Inspector-/--$ 33,010.00$-39,447~--~50% .-
City Clerk I $ 51 :31100L $S5:629~~J u. ~8~o/:-
. ~o~f~~~::~~~~e Officer r:-~Hi:~ci- .uH~:~im u----~~i;~~ -.
Communications Dispatcher /$2-5:004:0'0'- --$'2'8~44.1~76-'r' .'.=1i7SO/;"
~~~~~~~~~itYS~~i~~2~~~~__~_-~'- -r$ '25,004:'0"6- $2'6, 16'is9----'------ ~4.65~;;--
Computer Support Specialist $ 30,723.00 $ 34,335.09 -11.76%
.'C~e~Leader----'.. r $'2~i~573.00---- $-.-36~101:79-..-. ='39.53%".'-'
c~~w-S~p~rvjso;"-'-'- 'T$30~72'i'oo-'-1-$-32, 375.45--I-".'----~5~38%----:
'Cr~w'VVb-r'k~~~ S~~ib~-.'.-"-,.,,--.-. .- r-$-20,42'9.0'o-'I$-26:170~8i'-T-'-----~28.11 % --
-Cr;me's~~~~ 'T~~-hnici~~-'n - .-" -T$ 25,-6'04..0'O-.--r$-3.1,'243l)0---'---'-~24.95-;;;~-.'...
Custodian'--.-"-' ,..,.. , '''1'- $'16~997.00- '/-$ -21, 164.67--'---.---24'.52%--
C~~t-b~~~-R~I~tib~~'CI~;k:'Sr. . -- r $.22~'717.00-r.$-- 35 ~282~ss-C.~--~55~31-%'-- -~
-D~';~tY"Fir~ Ch;-f--"--- -" --,-u~---T-$-62, 748'. 00-'-1-'$--69, 7 49~S8l__..~~m--~-11:1'6%-~-
Director, IrS..n r $ 62~74200 n$71~64703~t - ~4~1go/;-
,_~g~~~~~.t.Q~~~~~,i~-:-~,."~:~~~,.-:,-'-".'.~:.[[~~~~~i!. ~~~:-Jt,.-$~=~~~~T9~~,___~=,-=~~.:53o/;~=-
Equipment Operator, Senior $ 25,004.00 $ 27,156.52 .I .8.61%
~;:~::~~:~~ Chief -- --I: =~:~~~--I ; :;:~~; ~l. _ ~ ~~~~ nu
Fire Lie~f~n~~t .. [$ 4f3~i353S]$50"4i1333J ~~:i4~% ... ~
...:~~~~;:hll;'ic. ___. n ...__..t:;~~~;~'~~-I::-~~Ji}~-+_j1~~
Golf Course Player Assistant I $ 15,854.00 I _1 I _1
Golf Eq~ip~~nt-M~~h~~j~' ["$'2'7:292-''O-o-l-i- 29~153~oo'-.'I-'-'-' --6132%'--'
. G;~~_n~~eeper ..____ _, ":Ij 1:~~!~~~_0=~~.-,I,~!,2q~.~9_I,~'-.1~.~~f~-::n
Heavy Equipment Operator $ 27,292.00 $ 30,206.94 -10.68%
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Page 5-6
Salary Survey Results
EXHIBIT 5-4 (Continued)
CITY OF BOYNTON BEACH
SALARY RANGE MINIMUM COMPARISONS
$ 31,867.00 $ 35,578.58 -11.65%
Library Aide -.--,- --.-.-H'.-l"$-20, 4 29~oo-'--r"$--20366~5-'-['--'-'~6'.06~1o
Lifeguard---- 1-$22',7-17~OO - '$-25~757 .12-] ,-,u-'~13.'38o/~---'
M;~;g;;r, S~lidnWaste - -"l-$-47,879~OO--'-$-36-,406~08--'[-'-'--'23'.96'%..,..
Network Administra~or _,,_,". '1,~",~~'3~~~~~~__ -, $.~5~~J-~.~f~~[_,_,_~~~-.y~~,,::,:
:~;~~n~:~i~~;~~ Vv~;k';'- .-+ ~~~~~~% .. -$22.88~49 '1:12: 03;' ..
Plan Review Analy's~--:- " ,,,. "J~:$~J__:~~?~~~.,]:"I-3_~~"!49~~~~J:~-_ '-=~?f:~~-f~,_~,
;:::nb;~';~h~~i~~1 ihsp';~;~;.. ....J Hn~~~b~..H-~~:~~: +-:~~,~~~-
Poii~e Li~ut~~~~t'-'-'-'-'._' "UH -- '~~.~..i -, '$--54~206~30--r--' .--,----.- 2-----
P~li~;'O,-"ffi~~;--- - ----.--..-.-'--------.---'----.f'---$40~200.00 J$3~65, 6.3-1'-T '-'----..6~33o/~ '--'-
'f'OliGes,;.'g.,,~l)t_.~.=~~:. :=~ .i5':J.~6G.OOL~~7.295.43 T=~::Xi:7.o.~::
Recording Secretary $ 26,148.00 I $ 35,104.02 -34.25%
-.R~~~;~ii~~.'sp'~.ci~list ----.-,----.-.., '$21,-573.00 T $-'27~261:45 --'-'--::26.37% -
'.Utiliti~~Sy~t;;~-Ad~inistr~t;;.~-'-- $44A48'00~$ 66,958.27 ",-------50.64% '
-' -............ --.----- ~--_._---_.._~.....-._~_._--_.__.- ---,~-- -- ----'----_._~---,-
~1i~~~l~i~;~~~:~;;;to~~- :~~~f~~.c: ...: ~::~i~: ~t:::=-.:.i~~~ .~.:.
Zoning & Licensing Manager $ 41,017.60 $ 43,020.42 -4.88%
Average
-12.96%
1 Salary data not provided by survey targets.
2 Police Lieutenant classification does not have a formal pay range.
The City of Boynton Beach is below the market minimum for 38 of the 47 classes
for which data was available. Three classifications were 10 percent or more above the
market minimum expectations.
Collectively, when all benchmark class differences are combined and averaged,
the overall difference shows the City of Boynton Beach to be approximately 12.96
percent below market at the minimum of the range. When public safety positions are
isolated, Police positions are on average 9.0 percent above the market, and Fire
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Page 5-7
Salary Survey Results
positions are 7.7 percent below market at the minimum. When Fire and Police positions
are excluded from the analysis, general employees are on average 14.55 percent below
average at the minimum.
As is typical of most analysis of salary range data, the City of Boynton Beach is
below the market average in some areas and above the market in others.
5.3.2 Midpoints
Exhibit 5-5 shows the salary midpoints for City of Boynton Beach benchmarks and
the average salary midpoints for the comparative peers.
EXHIBIT 5-5
CITY OF BOYNTON BEACH
SALARY RANGE MIDPOINT COMPARISONS
$ 27,260.00 $ 36,105.27
Adminjstrativ~A';;i~~~t-'-'---_.- .'..$..35:495'.00.'--j.$-37,460:.95"" '~'5.-54~loh-- ...
Administrative CI;rk-- ---1$27,260: 00-1$-36~20970n . . ..:3283;/;-
~~~f~!f~~!:~~~~_:=:~fii{~iiri~~:i~-~;~i;~l:L~-~~~-:
..~u~:!~~g .~~~~~.9~.~E .'.._____'...,..'__,.. _,~_ 39~~ 12. 0~.._L._~~9,253.45 J___, .._-2~: 3~~_u._
~~Jif~:~~c~~ffi~e~~_=-...:_tl~i~if~~jt::::Ji:: J..:~.-~~~~=:
-~~~~~~:~;;~i~h;,~:~run Jf-~:~:~~5~--r-~..5~:;~:~+---~i*;~..--..
'C6~P~t~~S~ppo~tSp~~~list .---.----..- $ 36,868.00---ri--44,-ii2.02h] -'-- '--20~08%- ,.--
6;1:I::::,sor--- -.. .=I::j=~i:1-~FFHb~:~:ii:::=-:fH~f ....-
C;~~'VV~~ker, Senior '.,. ..'...r$24:515~60-T.-i-34,057..91.h ----c~38:93o/~-'"
u C~i~~"S;~~~T~C'h~~i~~'.u, ,. rS-30:005. 00"'1' $-39~86'1~2-- -.., ".-32:85%
-C~;t6di~~u " ......,.. --,,-,,-,--. '-T$20, 39"7~OO' "" '$--26~ 527 .99' j-30'-06o/~".'"
._~~~~!~~~~~~~!~~~~S,-~!~~E~.~~=~.~~_'_~~ ~,~~3i3~~.:9?_.. ..I.,,_~.__.4~~, 790.5~=. ~,'_~~~=~_{i1~~,~-'
Deputy Fire Chief $ 75,298.00 $ 84,933.56 -12.80%
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Salary Survey Results
EXHIBIT 5-5
CITY OF BOYNTON BEACH
SALARY RANGE MIDPOINT COMPARISONS
Director, ITS $ 75,208.00 $ 86,060.96 -14.43%
'Equipment 6p~rator __'U'._"u '.-'I-$-27~266:Oo-- r-$.-31:04-2~7'4'-T ._, '.'1'3.-880/;
.~q~ipment op~r~;~: S;~i;r.- ., ..~]_,~~o)~~5.,?~-.,T~f-~~~~~~~8Y~r'.' -.'~:1:~~'9.~%'
:::: ~:~::i~n Chief___ . .1 H~::~~:+$$6i.O~W~:1f ......~.~~~
-Fir~ Li~~ienant ., -.-, 'u -[$-62,521.23---r$61'.:272~4-4'-j -,--. .-2.0-6%----
fi~~iight;;'II__ ._'~ -~~.:~-="=..~:--=]~~~~~1,~~~~~._ =li~4~~~?2~~~= ~= ._,..~68~, ..__,
.I~~:~If~~Ifrq;~~~~~t~=.. =.~-il;ij~ill;..;;;;;;'~t~.~.~i;~~ -=
..tf~~;a~~ip~ent.Oc~~~~~=--=~trf~~j~~~~. U~:~~~tt=~~i:.:;}~
~~i~T~;d~:j~;~-~-j~t;:~~~ : ~;~i:;!~1- :;E~~ .=
Network Administrator =H 42,358.00 $ 57,872.14 -36.63%
-p~rki':;gAtt-;~d-;nt-'----.'---'----l $ 20,397.00 I _1 --.---~-
~~,~;~=M"~~~!~~~~;~.yy~~l{~~,==-~:...~~J,~~~?~1~~~~.._.I-j'--~~:4~~..:~~_.- .~=. ,.-:?0~?1 %..,__
Plan Review Analyst I $ 38,240.00 I $ 48,603.19 -27.10%
-~~3~~0:;;~ri~=~~~~_==-lli~;;!1rT~-lr;;fiI~=~~;~-~
~~:;~:~~~i~~_. -=-=::~===: ~~c~~~~~J+ :f:~~:~: . t===}:~:;=::
Recording Secretary $ 31,378.00 $ 43,078.72 -37.29%
..,.- -- ... .-- -.... .... ._._ ___. _ ____ _ .._.'_'__ ~'.u____._____.._,~,_____.__ .__.__.___..... .____~__~_ _._. _.__
Recreation Specialist $ 25,888.00 $ 34,812.27 -34.47%
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Page 5-9
Salary Survey Results
EXHIBIT 5-5
CIlY OF BOYNTON BEACH
SALARY RANGE MIDPOINT COMPARISONS
Utilities System Administrator $ 53,338.00 $ 81,409.52
"Utility "Maintenance M~ch~"~i'~ .r'$-i4~12ioo""r- $'''36,93-3.12--1''''
-.'''..',,,,, "'.."'-- " ... ..I..'--...,----~'_.__.- '''-'''-----,-------,...--'.,
_V\la..t~r. Treatmen~ Plant Operator 1.._ ~,,~~~!_~]:9,~_ L~__,~~,13~,~.__~~___ ____,
Zoning & Licensing Manager $ 51,272.00 $ 54,803.22
I Average j
1 Salary data not provided by sUlvey targets.
2 Police Lieutenant classification does not have a formal pay range.
-8.24%
-11.87%
- - - -.-.- --- .-----.-.
-6.89%
-17.33%
The exhibit above shows 40 of the surveyed classes below the average market
midpoint and seven classes above the average market midpoint. Further, 31 of the 47
positions are 10 percent or more below the average market midpoint.
The cumulative midpoint data shows Boynton Beach to be 17.3 percent behind
the market midpoint standards. The City is on average 20.6 percent behind for general
employees, 2.22 percent above market at the midpoint for Fire employees, and 11.12
above market midpoint average for Police employees.
5.3.3 MarketMaximums
Exhibit 5-6 shows Boynton Beach maximums and the average market salary
maximums.
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Page 5-10
Salary Survey Results
EXHIBIT 5-6
CITY OF BOYNTON BEACH
SALARY RANGE MAXIMUM COMPARISONS
-
~--~~~~~~~-="'-"-'-~~-~~wa...:;.-"-,-,,,~._-.....--...._~
Accounting Technician $ 34,075.00 $ 43,880.50 -28.78%
- "'_.._._.______n_ _~ ._ _ ___ .___'..~._,___ ...__ ._'_,______ _.,___.___..~____.. ____.._____ _.____.____....'_________.____ __.___. ______________ .__~____.._
Administrative Assistant $ 44,369.00 $ 44,985.44 -1.39%
--Ad~i~j~tra.tj.ve".Clerk -~"-".-..--_.'-'.-I-$"34,075:00." [-'$' 44 :064-~57'---r "-'-.'~29. 32-;;/0----
A~~i;t~nt G~lfP~~f~~~io~~I.. --.' -- --T$..28:929~oo'--r-"-"----.'. "'1' "T'-' -.- ----=;--
A~i~~~t~dT~~'~k 6p~;~t~~ ......'....--1..'$..40,93-9.00 ---I.-.$..'-42~67:.4'1.mr-'--....=4~95%:
B'~dgetC~~rdi~at~; .,-, " --..--.- ...- ---$ 64:95-8~OO- ."$' -57,215.42---/-."..'.-'-1-1'. 92o/~ .---
~~~j'di~~~'.n~i~~cii.__'.,'~',-~_~,'.~~_,_~.=~~ =_~~~~~~'1,~~"~~.].~.~ 59, ~~9.,?~~~[~~~' '.~_~~.:28~1o -=~~
City Clerk $ 76,966.00 $ 83,649.38 I -8.68%
-~:~!~~~:t:~c~~~;~-=-~.. : ~~~~~.. .~I ~~~t:f~+==:~~~;~=:
C;-rrl~~~i~~tio~~..Di;p~t~h;~-.-- ,,--. ."$-37~506~ 00-- . $ --41',775'.89-J--'.' -~ 1-1-~38o/~-"-
'C~~;;'u~ity' S~~~~-Offic;;- --..-.--, '-$'''37,5'06.00 $-'4-0,397. 78 1-----~7~71 % _...----
'~o.0p~{~~~~~p~~..~E.~~~'!~,~~~-:.~'~J)_ 4~, 0~_5. O_~._ _! 54:~.~~)(J~~'~:_=-~T7.:_~~~_ .=
Crew Leader r $ 32,360.00 $ 46,543.18 -36.59%
~:t~~~~:~or-~===::' ~: ;~:::~~: :~:::~: -~~:~~::;~--
cri';;~S~;';~-Tech~;;;i;';--.uuc- $ 37,506.00 r $ -48,48083- .-~2926o/:-.
cus~i~;:'---._----.-'-T$-25'49600- $3;~B91~:iO -r. :25~08%u-
. ~~t:~fr~~~~n;~~~::E==.-l:}E:~~~~fH~~I~~~~{=F-=~r~~~..=
::~:I:iJl,~~;:~;:s~~~~:~=ff~E1I-JJ:rJf.Ett~I-=lrIi~:u
Fi;e Battali~ri-Chief-----'---'-J "$86:995~06 ---$'- 81~'945.50-T'---'-~80% -----
.Fi;e-Cap-t~i~-'.----.- -..--.---.--, ---- '--$-'82,852.4'7'-[$--73,-579_ 38'-r'-- -1-1 ~g-;;Io--
.Fi;~ Li~~t~~;~t-- -----.-,---..,- -.-1-$- n3, 907~1-1-- --$72~061~56~~--u-8~68%
.. ~::~~~;:hl~';i~--.-.. ..- _. . rH~:::~~. -+-:ii~~i~-tcu. .r~~-u
. ~;;;~~t~r:~:~i~~~?~~;:.i ....:.:. FH~:~~H~~.. $;i8~~:0:':1-:=-947~--:
.~~~~~~"~Ei__~2~~:':~-~=~~~~,.==~_~_.~.,::-,_.:J,..,$-~3?!,?~~~~9_= ..=~~"32~~~~i~:= __~~_-~:~~:i}1 %- .:=~
Heavy Equipment Operator $ 40,939.00 $ 47,678.51 -16.46%
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Salary Survey Results
EXHIBIT 5-6 (Continued)
CITY OF BOYNTON BEACH
SALARY RANGE MAXIMUM COMPARISONS
$ 47,800.00 $ 61,421.97 -28.50%
Library Aide -"[$--30,644~-OO'~$-3-5,'192.90-"T~ -14.84%
Lifeguard J -$~34: 075~ 00T$'--'39,179 ~07-'r. -14~98%'-'"
Manager, Solid Waste[.(t1:,~1?~ij J:,~'.__~,~~Ji6=~~~~] __2.1,'~!~
~:::~~k{;~:~n~~~alor . +H::!~:~~. m~. 69'93371,{ . :3208~..
'P~tk~~i~~~~~~~'W;rk~-r---"''''-'--$- 30~644~OO'-'I-$- 36:051~58] ----.--=-1i65o/;~--
Pla~-R;~i;~'Anafyst-.. --- ~}.~~-?~~~~~~~~JI:~~~~~~:~i--,]~',.m,~~?_?~~~=_.
;::::~~echanica"nspectorI1~~::~:.~~~i~~~~=~tJ u._:~~ ~ ;~:.-
;~if:.6:~~;ant. . .h63~778 00'. HI~~~:~~J -1 .. . 1101 ~--
Police Sergeant . --.---,., ---.'T'$--77~-745~OO' -- --$--66',88'1~95-I--' .'''- -13~97%
'Re~ording Secretary' -..- .,. "'T$.39,223-.o0---$-5-1~05i42-' .-- -30..16o/~ -_.
R~~~~~ti;;~Spec;;'li;t ..u. [$ 32,36000T $ 42,36369j--::lO~91;k
:lJt!~li~;:S.Yitern J\d~;Si;t~~t;;~ .=....] $-6~~3 00.. f.$. =9~,S.60i! I_-::=43 :780/~:
. Utilil)i M~intenan.c,,_/;1e~han~G ...1 $ 42,654.00 _.!44,913.39L.n-~30~__.
._,!,,~te!_!!~~at~e~.t. ,~~~'2t g~~r~t~~,I.. _~._~g.'939.~~__ --~,-,,~~.'~~~~~~_L_. ,_..,_.=~~~~~ __,
Zoning & Licensing Manager $ 61,526.40 $ 66,586.02 -8.22%
Average
-13.60%
1 Salary data not provided by survey targets.
2 Police Lieutenant classification does not have a formal pay range.
As seellin Exhibit 5-6, the maximums for 37 of 47 included classifications are
below the average market maximums for the classes represented. Further, 24 classes
are 10 percent or more below market average maximum. Ten of the 47 classifications
were above the market maximum.
The cumulative maximum data shows Boynton Beach positions to be 13.6 percent
behind the market maximum standards for benchmark classes. The City is 17.0 percent
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Page 5-12
Salary Survey Results
below average market maximum for general positions, 8.12 above market maximum for
Fire positions, and 12.49 percent above for Police positions.
5.4 Summary
Based on the information received from the City of Boynton Beach and
organizations surveyed by MGT, the following conclusions can be made:
. The City of Boynton Beach's minimum range data set shows that 38
of the 47 surveyed positions for which data was available are below
the average market minimums with a collective average of 13
percent below market for all surveyed classes, or 14.6 percent below
market for general employees. Police classes were 9.0 percent
above and Fire positions were 7.7 percent below market minimums.
. At the midpoint of the range, 40 of 47 surveyed classes were below
the market midpoint averages, and 31 of the surveyed classes were
more than 10 percent below market midpoint. Boynton Beach is on
average 17.3 percent below market average for all surveyed
classes, or 20.6 percent below for general employees. Fife positions
are 2.2 percent above market midpoints, while Police classes are on
average 11.1 above market midpoints.
· The City is below market for 37 of 47 of included classes, and 10
. percent Of more below market fOf half of the classes. Across all
surveyed classifications, the City is 13.6 percent below market at the
maximum of the range, or 17.0 percent for general employees.
Police positions afe on avefage 12.5 percent above market
maximums and Fire classes are 8.1 percent above market average
maximums.
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Page 5-:1.3
6.0 PROPOSED SOLUTION
6.0 PROPOSED SOLUTION
In this chapter, MGT presents our proposed solution for the current compensation
situation at the City of Boynton Beach. In Chapter 5.0, the external equity situation was
reviewed, and overall, Boynton Beach was shown to be behind the market at the minimum,
midpoint, and maximum of the pay range. Prior to presenting the proposed solution, the
internal equity relationships will be examined and the results from the analysis presented. The
final component that will be presented is the proposed implementation cost associated with the
proposed solution.
6.1 Internal Equity Relationships
The primary purpose of job evaluation is to determine if classes that contribute roughly
equal value to an organization are compensated at roughly the same levels. MGT used the
Job Content Questionnaire@ to gain a thorough understanding of the work performed by each
City employee. All employees were encouraged to fill out a Job Content Questionnaire@. The
questionnaires were used to:
. document job duties;
. analyze each job;
· assist in determining. necessary education, experience, and training
(including certification and licenses) for individual positions; and
. produce job factor scores.
These job factor scores range from zero to 1,000. The higher a class is scored, the
more valuable the job is considered to be to the organization. Employees filled out the forms
and their supervisors reviewed the forms for accuracy. While the Job Content Questionnaire@
includes many sections, not all factors are considered to be compensable factors. The five
key areas include work performed, responsibility, problem solving, financial authority and
.MGT
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Page 6-1
Proposed Solution
equipment utilized. Overall, the Job Content Questionnaire includes questions related to the
following concepts:
. Judgment/Decisions about Data, People, and Things;
. Cognitive Requirements;
. Reasoning Requirements;
. Mathematical Requirements;
. Language Requirements;
. Mental Requirements;
. Vocational/Educational and Experience Preparation;
. Americans with Disabilities Act Requirements;
. Physical and Dexterity Requirements;
. Environmental Hazards; and
. Sensory Requirements.
Based on the information provided in the completed JCQs, each job class was
evaluated by MGT personnel using our customized JET software. The evaluations from this
system results in a quantitative score for each job and establishes the relative ranking of
positions within the compensation system. As expected, as the pay grades move up in value,
so do the JCQ score ranges. The correlation between pay grade and JCQ point ranges is
strong but not perfect. The implication here is that some classes are ranked either above or
below where they are expected to be based purely on the point totals. However, this is not an
unusual occurrence, especially given the need to align classes not only with each other but
also the outside market.
6.1.1 Reclassifications
As a result of the examination of the JCQ scores, MGT recommends the following
classification changes. Some of the changes in the exhibit below are recommen~ed class title
changes to better reflect duties of the class, while others are a result of class consolidation.
By consolidating classifications, the City will be able to more easily manage the classification
system, and internal equity relationships will be made clearer to employees. As part of the
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Page 6-2
Proposed Solution
study, MGT will revise and create new class descriptions to reflect the duties of the
consolidated classes. Other changes recommended are creation of new classifications and
pay grade adjustments for internal and external equity.
EXHIBIT 6-1
RECOMMENDED REClASSIFICATIONS
~~:~T~ ,; f,'I't.. i':-~:-, , ;",~;~,;__j;- > ,~~-;;C'I~~e); i
~",-",.......=:.._",':.~~ ~__~~_~~______=~';::_~~~_'-"___ '_~_ _~________~__-...........:..____~ __ ___~___.... _~_~__~"'-'__~__ -1_
-
Golf Course Player Assistant 2 Golf Course Player Assistant 3
Library Page 2 Library Page 3
Custodian 3 Custodian 4
Parking Attendant 3 Parking Attendant 4
Greenskeeper 4 Greenskeeper 5
Recreation leader 4 Recreation leader 5
Office Assistant 4 Office Assistant 6
Assistant Golf Professional 5 Assistant Golf Professional 6
Crew Worker 5 Crew Worker 6
Mechanic/Greenskeeper 5 Assistant Mechanic 7
Office Assistant Senior 6 Office Assistant 6
Crew Worker, Senior 6 Crew Worker, Senior 7
Golf Course Player Assistant, Sr 6 Golf Course Player Assistant, Sr 7
Library Aide 6 Library Aide 8
Risk Assistant 6 Risk Manager Assistant 6
Crew leader 7 Crew Leader 8
Recreation Specialist 7 Recreation Specialist 10
Administrative Clerk 8 Administrative Associate 9
Crew leader, Senior 8 Crew leader, Senior 9
Payroll Technician 8 Payroll Technician 9
Accounting Technician 8 Accounting Technician 10
Customer Relations Clerk, Sr 8 Customer Relations Clerk, Sr 10
Library Associate 8 Library Associate 10
Lifeguard 8 Ocean Lifeguard 10
Lifeguard-On call 8 Ocean Lifeguard (on-call) 10
Youth Program Assistant 8 Youth Program Assistant 10
Secretary 9 Administrative Associate _. 9
Communications Dispatcher 10 Communications Dispatcher 12
Crime Scene Technician 10 Crime Scene Technician 12
Criminal Intelligence Analyst 10 Criminal Intelligence Analyst 12
Permit Application Technician 10 Application Technician 11
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Proposed Solution
EXHIBIT 6-1 (Continued)
RECOMMENDED RECLASSIFICATIONS
e~'Y?~'~7~-~~'~'-~ ".-''''=----.-1'-1-~ '~-~~.,-~..~~.._~~ -', _..~h --, - _H , .. ,-.., "'''', ~ - --,
,
,
W l, I , " - , j I i I
j):......~ ' . I
~~. "',
" - - - ~"'--"----"-' __~L_~__...._.i.>......_~~._~~.. ~~~~~'_;:: _~ ~ ,,_ _~. L _,~_ ~_ ~ _~ __ __ __ _ ~~ _...~___ ~
Public Affairs Specialist 10 Public Affairs Specialist 14
Recording Secretary 11 Recording Secretary 12
Lifeguard, Senior 11 Ocean Lifeguard Lieutenant 13
Communications Specialist 12 Communications Specialist 14
Victim Advocate 12 Victim Advocate 14
Golf Course Restaurant/Bar Mgr 13 Golf Course Restaurant/Bar Mgr 14
Payroll Administrator 13 Payroll Administrator 15
Recreation Supervisor 13 Recreation Supervisor 14
Communications Supervisor 14 Communications Supervisor 16
Aquatics Supervisor 15 Ocean Rescue Captain 16
Crew Supervisor 15 Crew Supervisor 17
Fleet Mechanic, Senior 15 Fleet Mechanic, Senior 17
Plan Review Analyst 16 Plan Review Analyst 17
Crew Supervisor Senior 16 Crew Supervisor Senior 18
Librarian 16 Librarian 18
Computer Support Specialist, Sr. 17 Webmaster 18
PlumbinglMechanicallnspector 17 Plumbing/Mechanical Inspector 18
Electrical Inspector 17 Electrical Inspector 18
Building Inspector 17 Building Inspector 18
Plan Review Analyst, Senior 18 Plan Review Analyst, Senior 19
Planner 18 Planner 20
Plumbing/Mech. Inspector, Sr 19 Plumbing/Mech. Inspector, Sr 20
Electrical Inspector, Sr 19 Electrical Inspector, Sr 20
Revenue Manager 19 Revenue Manager 20
Building Inspector, Sr. 19 Building Inspector, Sr. 20
Network Adm iriistrator 19 Network Administrator 22
Aquatics Manager -- 20 Ocean Rescue Chief 20
Division Head Librarian 22 Division Head Librarian 23
Manager, Warehouse 23 Manager, Warehouse 24
Building Code Administrator 24 Deputy Building Official 25
Senior Planner 24 Senior Planner 25
,
Supv, Inspection & Locations 24 Supervisor, Inspection &Locations 26
Supervisor, Meter Reading/Svcs 24 Supervisor, Meter Reading/Svcs 26
Supervisor, Water Quality 24 Supervisor, Water Quality 26
Fleet Administrator 25 Fleet Administrator 26
Manager, Forestry & Grounds 25 Manager, Forestry & Grounds 26
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Page 6-4
Proposed Solution
EXHIBIT 6-1 (Continued)
RECOMMENDED RECLASSIFICATIONS
[~<(~t=?f~!"~' ~~: ',.~~':~.~' ~-,,~_ ~: . L)~<-.~_ .~~.(~~ :~~: .:: ":
, - -
Manager, Parks 25 Manager, Parks 26
Mgr, Community Redevelopment 25 Mgr, Community Redevelopment 27
Supervisor,Wastewater 27 Supervisor, Wastewater 26
Utilities System Administrator 27 Utilities System Administrator 29
Civil Engineer 29 Engineer 30
Utility Engineer 29 Engineer 30
Asst. Dir., Human Resources 30 Asst. Director, Human Resources 32
Building Official 30 Building Official 32
Director, Planning & Zoning 32 Director, Planning & Zoning 34
Assistant Director, Public Works 34 Assistant Director, Public Works 36
Human Resources Director 36 Human Resources Director 39
Police Major 39 Police Major 43
Assistant Chief Of Police 42 Assistant Chief Of Police 43
Utilities Director 43 Utilities Director 45
Public Works Director 43 Public Works Director 45
MGT has recommended creation of a new classification-Customer Relations
Assistant-and has proposed placement of this class in pay grade 11. During the course of
the study, several new positions were created and duties for vacant positions were revised.
MGT's recommended placement of these positions in the current system is presented in
Exhibit 6-2.
EXHIBIT 6-2
. RECOMMENDED PLACEMENT OF NEW CLASSIFICATIONS
__w_ - - - . --. .. . , -. - , - - -
. . ',' J' J
. ,
, . -
Chief Field Inspector 24
Public Arts Administrator 25
Assistant to the City Manager 34
Division Manager, Engineering 37
Division Manager, Water Quality & Treatment 37
Division Manager, Field Operations 37
Manager, Administration & Finance 36
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Page 6-5
Proposed Solution
6.2 Changes to the Pay Plan
Overall, the Boynton Beach pay schedule, including grade order structure, is fairly
consistent with the marketplace. MGT has recommended one major structural change-
removal of pay grade 2. The two classes in pay grade 2 were moved into pay grade 3 through
reclassification, so the pay grade is not being utilized. Additionally, MGT has recommended
increasing the midpoint progression for grades 37 through 46 to clearly delineate between
senior managers and the positions that report to them.
Between fiscal years 2001-02 and 2003-04, Boynton Beach provided 2 percent salary
increases to employees for market and up to a 4 percent increase for merit each year, and in
fiscal year 2004-05, the City provided a 3 percent market increase and up to 6 percent for
merit, but the pay schedule has not been increased to maintain market competitiveness. To
address the City's position below market average, MGT has recommended an increase over
three years to the pay schedule. Additionally, MGT has recommended a 5-percent salary
increase for positions that increased pay grades as a result of classification- or market-based
changes. When market-based pay grade adjustments and classification changes are taken
into account, Boynton Beach is approximately 16.47 percent below market average for general
employees.
As such, MGT has recommended that the general employee pay schedule increase
incrementa!ly by 8.47 percent in the first year, 8.5 percent in year two, and 8.5 percent in year
three. In all three years, 3 percent of the increases would be cost-of-living adjustments to help
maintain market competitiveness. Total increases to the general pay schedule across all
years would total 25.47 percent (16.47 percent market differential and three separate 3
--
percent COLAs). MGT has recommended no additional changes to the Police or Fire
schedules outside of adjusting the schedules for a 3 percent cost of living adjustment.
Since City employees have received increases even though the pay plan has remained
static, employees have moved through their pay ranges at a faster rate than typically occurs.
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Page 6-6
Proposed Solution
As such, MGT is recommending employee salary increases that are smaller than the pay
range increases. This will help curb cases of employees topping out, or hitting the top of their
pay range, but it will allow employees to maintain relative placement in their pay grade to help
prevent pay compression.
A graphic depiction of the Increases IS included as Exhibit 6-3. The exhibit shows
increases by type and by year.
Exhibit 6-4 below depicts the recommended pay ranges by grade and by implementation
year for general employees. Police positions are included in Exhibit 6-5, and Fire positions are
shown in Exhibit 6-6.
EXHIBIT 6-3
CITY OF BOYNTON BEACH
IMPLEMENTATION PLAN INCREASES BY YEAR
STEP 1
Provide 5% increase to
employees who were
upgraded as a result of
classification or market
changes
""'l ~ "l """
STEP 2
Increase general pay plan by
8.47% (5.47% for market
adjustment & 3% for COLA)
& Police and Fire pay plans
by 3%- .
""'l ,.. "l ,..
STEP 3
Provide 4% market increase
for general employees & 3%
market increase for Police
and Fire employees'
STEP 1
Increase general pay plan by
8.5% (5.5% for market
adjustment & 3% for COLA)
& Police and Fire pay plans
by 3%
..... ,.. ""'l ,..
STEP 2
Provide 5% market increase
for general employees & 3%
market increase for Police
and Fire employees'
~-~-~l
' ,
, /,,- r ,- -,
STEP 1
Increase general pay plan by
8.5% (5.5% for market
adjustment & 3% for COLA)
& Police and Fire pay plans
by 3%
..... """ ""'l ~
STEP 2
Provide 5% market increase
for general employees & 3%
market increase for Police
and Fire employees'
. Increase proVided to all employees except those above their
proposed maximums. Some employees may have received a partial
increase based on their proximity to their proposed maximum
MGT
~
Page 6-7
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Proposed Solution
6.3 Implementation Cost
The cost over three years for implementing the revised pay plan as noted above is
approximately $5,447,853. For all employees, this breaks out on a year-by-year basis as
follows:
YEAR,.
Year One
5% adjustment for grade movement
Market & COLA increase
Total Increase
$ 397,480.87
$ 1,789,970.45
~_._..__ ...________n__
$ 2,187,451.33
Average Percent Increase
4.48%
Year Two
Total Increase (Market & COLA) $ 1,565,986.67
Year Three
A verage Percent Increase 4.77%
Total Increase (Market & COLA) $1,694,414.97
A verage Percent Increase
4.95%
~\~:7~~.'L: -:; ~~~-:~'~~i~:,~':~~~~~ ~ ~- ~:~ -~ ~~ -~ --~- ~~- ~]--:-~~~~-~- =~-:-f~~
"~ -,. .~.'J;~~P,}<:'~~.":- - . @..'f;t11i i'{~€lffiv.(ff;r Uu";:rg. JV@iJ~ '. ~~ ~~fi/-f.;W-.G'll' :o'j
~~~~,~~-...<.:~,: ;~~~~'~~~~~_:~~j~~~"o ~.::-~~_-,L~~~.b~~~~'<~,:-~~
The following tables depict implementation cost by type of employee (General, Fire,
and Police), as well as average percent increase. The percent increases in the implementation
plan include the City's budgeted performance increase. Additionally, when the final report is
presented, the City will have provided 2 percent salary increases to employees. This 2 percent
is included in the calculations shown above and in the following tables.
It .is important to remember that the compensation and classification study for the City
is based on a sITapshot in time. As such, there may be changes that have been made to
individual salaries or positions that have been added that were not included in the study.
Further, while recommendations have been made to implement the plan over a three-year
--
period, the predicted salaries may change based on employee performance, incumbent job
movement, and other factors.
MGT
~
Page 6-H
Proposed Solution
GENERAL EMPLOYEES
YEAR
COMPONENT
COST
Year 1
Class Changes Increase
Market/COLA Increase
Average % Increase
4.47%
;,
~~~:;:~~:~:; ;~,~.'f':~~:~ ':.>> ',,}><~_/"'~: ~'imr:"l; '-;f~~~>E '1~ ;;t ~.1i~ '~;~
Year 2
Market/COLA Increase i $
1.197,033.39
Average % Increase
5.43%
Average % Increase
5.66%
GRAND TOTAL
, $
4,210,887.00
FIRE EMPLOYEES
YEAR
Year 1
COMPONENT
COST
Class Changes Increase
Market/COLA Increase
Average % Increase
3.12%
/..,-....,,;<;...\.~'>- ~.. ~,~' ~ " '/- . ., l~:.-I.-~- ~ .', ' "'." ;'''- ~ . ~ . .l~'
~-z:. -;-r>~.,;to:"-;:>: .~.::~-_ "~:;:.~ -;:''"-~)} h,~o'H!if:J:li.tr<<:e. . :; .8:",."" · .\<' :< I .~.:
Year 3
Market/COLA Increase
$
196,034.27
Average % Increase
3.26%
GRAND TOTAL
$
582,087.82
MST
~
Page 6-:12
Proposed Solution
POLICE EMPLOYEES
YEAR
Year 1
I
COMPONENT !
Class Changes Increase i $
Market/COLA Increase i $
COST
;p , ;t.:>-~~;:.,~~~~~~:~;(::~'J,:;;/...,..<~.t;>'"~.~;f'''':-[t'''''To'_''' 1:-"~:~_;";.~~'t"",>-~-;:,'--~~'_~M r;::;~:~ .::~~ ~?.::'
~""l~tdt:-"i,-;;"!i/;o.":':'.'-:F;'",;:. '.,-". '." .~ ']~-;tli:.:l'm>:-ilf*rV:::c "; f<-,,-..., ,'. n'R.;{,'
_~ . "''"''-.Ie,>,~ ~., >. _Y' '" t.......t!t::U;;u,~ ~~ .... ~\;I;_..,. _ ~> _"" _ ~~
275,667.57
! Average % Increase
..._.._-~._--~---~_.-,~----_._--
;
5.06%
2.99%
654,878.14
6.3.1 7.~th Percentile Alternative
During interviews with Commissioners, a majority of Commissioners expressed a desire
to implement pay ranges and employee pay that is at or near the 75th percentile of peer
organizations. Since the City does not have a compensation philosophy that states the City
must compensate employees at the market average, Commissioners have some additional
flexibility and are not obligated to implement a market average plan. The initial estimated cost
for implementation of a plan that brings the City to the 75th percentile of its peers is included in
the following table.
The cost im:Judes adjustment of the general employees pay plan in year one by 11.15
percent (8.15 percent for market equity and 3 percent for COLA), and in years two and three
by 11 percent (8.5 percent for market equity and 3 percent for COLA). Police and Fire pay
plans and increases would remain at the union-negotiated rate. General employee increases
in year one would total 8 percent, then 7 percent each in years two and three.
MST
~
Page 6-13
Proposed Solution
5% adjustment for grade movement $ 397,480.87
Market & COLA increase $ 2,606,331.78
Year One ~__ ______n___"____"" - -------~~- -.-----.. -._---
Total Increase $ 3,003,812.65
Average Percent Increase 7.38%
Year Two T otallncrease (Market & COLA) $ 2,105,448.48
Average Percent Increase 6.79%
Year Three T otaf Increase (Market & COLA) $ 2,323,058.30
Average Percent Increase 7.08%
._>~~~<-.~.'~.- "'~~7"l~~~'~-"'-~g
, ~'(o~~fu;ii;d:~~'~;~~r~.' < ',C' ~~ ~~?~4~*~k~~~
~~3-&.:4.;.~.c~_ '~...........l....""......_~~~-----=-""-"'~~~lo&."'~'~~ ~
6.4 Compensation Administration Recommendations
MGT recommends the following compensation administration guidelines:
Recommendation 1
To determine the appropriate annual rate to move the pay schedules, the City should
conduct an informal survey of peers to ascertain the average percent increase they are
moving their schedules. This will help the City keep pace with its peers and avoid falling
further behind the market.
Recommendation 2
Boynton Beach should select a small number of classes to gauge their market
competitiveness on an annual basis. Not only will these annual reviews provide valuable data
for classes that the City may have trouble recruiting or retaining, but the reviews can provide a
snapshot of where the City stands in relation to the labor market. Every three to five years, the
City should conduct a comprehensive review of market equity to maintain competitiveness
across the board.
MST
~
Page 6-14
APPENDICES
APPENDIX A:
JOB CONTENT
QUESTIONNAIRE@
JOB CONTENT QUESTIONNAIREC9
PREPARED FOR:
City of Boynton Beach
NAME
PHONE/EXT.
CLASSIFIED/UNCLASSIFlED JOB TITLE
DEPARTMENT
YOUR WORKING JOB TITLE
(Unofficial Title - if differentlban Official Job Tille)
EMPLOYEE NUMBER (this is the number assigned you by MGT)
DATE PREPARED
Web Users: PIease submit by.
Hard Copy Users: Please return the completed JCQ tayour department designee by.
1ST
. ~ --
--of America
2123 Centre Pointe Blvd.
Tallahassee. Florida 32308
850-386-3191
850-385-3501 (fax)
www.MGTofAmerica.com
Job Content Questionnoireff!
INTRODUCTION
The following pages are designed to collect information about your role in the City of Boynton Beach and the job
that you perform.
The information that you submit will be used to examine internal salary equity, after it is reviewed by your
supervisor. Additional survey data and salary reports will be used to determine external salary equity (that is,
how well your position is compensated compared to other positions in the marketplace). Together, the data
collected during this study will be analyzed to develop a classification structure for the City of Boynton Beach
that is equitable, valid, and stable over time.
The results may be used to
· Identify positions requiring additional job analysis
· Make pay adjustments to align individuals performing substantially similar jobs with the City of Boynton
Beach or in other organizations
This tool will NOT
· Determine how well you perform your job
· Decide whether there are individuals who should be released or demoted from their current position
. Reduce individual salaries
This tool will include the following sections
· Basic Job-Related Information
. Job Description and Responsibilities
· Work Perfonned, Responsibility and Leadership, and Decision Making Job Factors
· Financial and Physical Job Factors
BASIC JOB INFORMATION
SECTION 1.0 EMPLOYMENT STATUS
Standard Workweek in hours
o Less than 15
o 15 - 20
021 - 30
o 31-37.5
037.6-40
o Greater than 40
Status (please choose one)
o Full time.
o Part time
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Job Content Questionnaire
JOB DESCRIPTION AND RESPONSIBILITIES
SECTION 2.0 JOB DESCRIPTION
In the space provided below, please give a brief general description of the purpose of your position. This description does
not have to be the same as your formal job description, but it can be if you choose.
Indicate the number of full,time and part-time individuals you supervise:
Directly*: full-time part-time, reduced hours, and temporary
Jnd irectly* *: fu II-time
part-time, reduced hours, and temporary
· *Direct supervision is the management or supervision of employees who report work to you and who you rate
without the coordination of anyone else. Please do not include subcontractors.
· **Indirect supervision is the management or oversight of employees who report to you through another
supervisor who reports directly to you. Please do not include subcontractors.
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SECTION 3.0 JOB DUTIES
in the space provided below, please list the major job duties ofycz.ur position. For each duty, indicate whether
you complete the duty Daily, Weekly, Monthly, Semi-Annually or Annually. Also, please indicate the percent of
your time that you spend on each duty on a monthly basis. Finally, check the five duties that most clearly define
your job.
'.' FREQUENCY 0/0 OF TIME FlYEJ5) MOSl
D-'1>AI:LY, SPENl' ON IMPORTANT
W-WEEKLY, EACH DUTIES
M-1\t1THL)', DUTY
ESSENTIAL DUTIES S:=:SEMJ- (MONTHLY)
ANNUAL
, . '. '.,.A~.ANNtJAL , ,
..
Example I - Prepare briefing documents on cash availability Weekly 5* 4
Example 2 - Answer resident phone calls on City services Daily 70 I
Example 3 - Utilize productivity sofMare to create letters Daily 15 2
,
Example 4 - Set up meetings for the staff Weekly IO 3
-
(If you need more space, continue on a sheet of paper and staple it to the back of the questionnaire.)
(Please only rank five essential duties - "1" is the highest and "5" is the lowest in importance. The % of Time column
should total 100 percent * 5% ufwork time is: I day or 8 hours /Jer month.)
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SECTION 4.0 RESPONSIBILITY WJTHJN THE ORGANIZA TION
Please check the box next to the statement that most closely matches the work that you perform on a regular basis. If there is
more than one statement that seems to apply to the type of work that you peiform, please check the boxes for those that may
also apply.
-.--
MAY ALSO CLOSEST FACTOR
ApPL Y FACTOR ,
..
I work according to well defined procedures. My supervisor checks my work daily.
J work according to some procedures but decide how or when to do things. My supervisor
revie.\"s illY work about once a week.
I am given a general outline of work to be performed and am free to develop work methods
and sequences. Mys~pervisor revie.Y's my workperiodical!y. -
J work within broad policy and organizational guidelines and do independent planning and
implementation. I report progress of major activities through periodic conferences and
meetings. -
I plan, organize, and implement programs within major organizational policies. I report
program progress to executive level administration through reports an~ conferenc.~~. ,
I research and formulate long-range goals for the organization. J develop policy and position
rapers and negotiate ~ith chief administrative of!icers and/or elected officials. . .
Please give examples of job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
SECTION 5.0 ROLE WITHIN THE ORGANIZATION
Please indicate which of the following statements most closelv matches the work that you perform on a regular basis.
o Clerical/Manual
o Technical/Paraprofessional
o Admi~istrator
o Managerial/Prof~ssional
o Executive/Advanced Professional
o LaborerfTrade-Based Occupations
If you chose ClericallManual or Technical Paraprofessional, please skip to SECTION 6.0.
If you chose Administrator, please skip to SECTION 5.1.
If you chose Managerial/Professional, please skip to SECTION 5.2.
If you chose Executive/Advanced Professional, please skip to SECTION 5.3.
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SECTlON 5.0 ROLE WITHIN THE ORGANIZA TlON
SECTION 5.1 ADMINISTRATIVE ROLE
Please read the following description of an administrative jab role and check whether it applies to your job.
My work requires the exercise of discretion and independent judgment with respect to matters of significance. I regularly
compare and evaluate possible courses of conduct, and then act or make a decision after the various possibilities have been
considered. My decisions and recommendations may be reviewed at a higher level and, upon occasion, revised or reversed.
I customarily and regularly exercise independent judgment in performing my essential tasks because: (The following are
examples of the exercise of "discretion and judgmenr with respect to "matters of significance". Your job may require one or
more duties or responsibilities that are the same or similar to those listed.)
I have authority to formulate, affect, interpret, or implement management policies or operating procedures.
My work affects City business operations to a substantial degree even though assignments are related to a particular
segment.
· I can commit the City in matters that have significant financial impact.
I have authority to waive or deviate from established policies or procedures without prior approval.
I can negotiate and bind the City on significant matters.
· I provide consultation or expert advice to management.
· I am involved in planning long- or short-term business objectives.
· I investigate and resolve matters of significance on behalf of management.
I represent the City in handling complaints, arbitrating disputes or resolving grievances.
The manuals, guidelines or other established procedures I use contain or relate to highly technical, scientific, legal,
financial or other similarly complex matters. (These materials can only be understood or interpreted with advanced or
specialized knowledge and skills.)
If at least one of these applies to your job, check "Yes"
DYes 0 No
SECTION 5.2 PROFESSIONAL ROLE
Please read the following description of a professional job role and check whether it applies to your job.
My primary duty is performance of work requiring advanced knowledge in a field of science or learning. This advanced
knowledge was acquired through a prolonged course of specialized intellectual instruction and academic training. I am in a
professional job role because:
· I use my advanced knowledge to analyze, interpret or make deductions from varying facts or circumstances.
· My job does not involve routine mental, manual, mechanical, or physical work and knowledge cannot be attained at the
high schoolleve!.
· My occupation has recognized professional status, as distinguished from the mechanical arts or skilled trades.
My job requires possession of an appropriate academic degree. However, the necessary advanced knowledge can be
attained through a combination of work experience and intellectual instruction. (For example: a Chemist who does not
have a degr:ee in Chemistry.)
DYes
o No
Is your professional work considered computer-related? Computer-related occupations have primary duties that include
at least one of the following (or similar) tasks:
· Application of systems analysis techniques and procedures, including consulting with users, to determine
hardware, software, or system functional specifications
· Design, development, documentation, analysis, creation, testing or modification of computer systems or
programs
· Design, documentation, testing, creation, or modification of computer programs related to machine operating
systems
DYes 0 No
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SECTION 5.3
EXECUTIVE/MANAGEMENT ROLE
Please read the fol/owing description of an executive/management role and check whether it applies to your job.
My primary duty is management of a recognized City division or subdivision. I regularly direct the work of two or more other
full-lime employees. I have the authority to hire or fire other employees; or, my suggestions and recommendations as to
hiring, firing, advancement and promotion or other change of status of other employees are frequently requested and relied
upon. I am in an executive and/or management role because:
I determine policies and work procedures; or the type of materials. supplies, machinery, and equipment of tools to be
used.
· I also provide for the safety and security of employees or property; plan and control the budget; and monitor or implement
legal compliance measures.
DYes
o No
SECTION 6.0 VOCA TIONAL/EDUCA TIONAL PREP ARA TION
What level of education should be required for your position?
o Up to and including some high school 0 Some graduate work # of Hours_ (Semester/Quarter)
o Completion of high school/GED 0 Completion of master's degree
o Some College # of Hours_ (Semester/Quarter) 0 Completion of doctorate degree
o Completion of associate's degree 0 Other
o Completion of bachelor's degree 0 Other
What certifications, licenses; or professional designations, if any are required for your position?
What certifications, licenses, or professional designations, if any are preferred for your position?
SECTION 7.0 EXPERIENCE REQUIRED
How much experience should be reQuiredfor your position?
o No experience required
o Six Months
o J Year
o 2 Years
o 3 Years
o 4 Years
0 5 Years
0 6 Years
0 7 Years
0 8 Years
0 Over 8 Years
Can education be substitutedfor experience?
Can experience be substituledfor education?
DYes
o No
DYes
o No
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JOB FACTORS
SECTION 8.0 WORK PERFORMED
This section relates to the broad type of work you perform in your job (the essential duties you identified in Section 3. OJ-
Please read each of the sentences below, and check the box representing the closest match to the work that you described on
the previous page. . If there is more than one statement that seems to apply to the type of work that you perform, please check
the boxes for those that may also apply.
--
MA Y ALSO CLOSEST FACTOR
APPLY FACTOR
*Perform clerical or manual duties; *May copy, compile, maintain basic files systems or
enter data, or compute data using addition, subtraction, multiplication, and division; or
compare items against a standard; or use or operate light equipment such as lawn mowers,
weed eaters, pick ax, sedan, pickup truck, van; or serve as a flag person on a road crew; or
perform general housekeeping/custodial duties.
*Perform clerical or manual duties involving intensive understanding of a restricted field,
unit or division; *May summarize, tabulate, or format data or information, or gather data and
information for later evaluation; or perform arithmetic operations including basic geometry
or algebra, including computing discounts, interest rates, ratios and/or percents; or uses or
operates medium use equipment such as chain saws, concrete or stump grinders, commercial
mowing equipment, dump trucks, backhoe, front-end loader; or journeyman level trades
work.
*Perform specialized technical work involving data collection, evaluation, analysis, and
troubleshooting, or reports on operations and activities of a department, or performs general
coordination of individual or departmental activities; *May use descriptive statistics,
advanced geometry or algebra; requires the use of a wide range of administrative and/or
technical methods in the solution of problems; or operate heavy construction equipment such
as bulldozers, graders, cranes, excavators, jet vac trucks; or operates ] 6/] 8 wheel tractor
trailers; or perform master level trades duties.
*Perform entry level professional work including basic data analysis and synthesis, or report
on operations and activities of an organization; or perform quality assurance and compliance
activities; *Mav use advanced algebra, inferential statistics, and/or financial models.
*Perform professional level work requiring a wide range of administrative, technical,
scientific, engineering, accounting, legal, or managerial methods applied to complex
problems; *Mav plan or direct the sequence of department or division activities.
*Perform professional or managerial work including advanced data analysis and synthesis;
*May develop policies, procedures, or methodologies based on new facts or knowledge; or
interpret or apply established policies.
*Perform advanced professional work methods to formulate important recommendations or
make technical decisions that have an organization-wide impact; *May require the use of
creative ability and resourcefulness in the analysis and solution of complex problems; may
develop new approaches or methodologies to solve problems not previously encountered.
*Perform executive or expert professional work to establish policy, long-range plans, and
. programs, identify funding sources and allocate funds; *May develop or use theoretical
mathematical concepts to formulate new techniques, or make decisions that impact both the
organization and the discipline.
Please give examples of job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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SECTION 9.0 RESPONSlBlLJTY AND LEADERSHlP
This section relates to the amount of leadership your job requires. Please read each of the sentences below, and check the
box representing the closest match to the work that you described an the previous page. if there is more than one statement
that seems to apply to the type of work that you perform, please check the boxes for those that may also apply.
MA Y ALSO CLOSEST FACTOR
ApPLY FACTOR
*Follow instructions or work orders; or read routine sentences, instructions, regulations, or
procedures; *Communicate using routine sentences, complete routine job forms and incident
reports, or communicate routine information regarding daily activities.
*Follow technical instructions, procedure manuals and charts to solve practical problems, or
compose routine or specialized reports or forms and business letters, or ensure compliance
with clear guidelines and standards; *Communicate to conveyor exchange general work-
related information or service to internal or external customers.
*Follow complex technical instructions, solve technical problems, or disseminate information
regarding policies and procedures; may compose unique reports or analysis, or provide
extensive customer service to internal or external customers; *Corrimunicate information to
guide or assist people; may give instructions or assignments to helpers or assistants.
*Follow complex rules or systems, using professional literature and technical reports; or
enforce laws, rules, regulations, or ordinances; *Communicate with internal and external
groups, write manuals and complex reports, persuade or influence others in favor of a service,
point of view, or course of action.
*Supervise, instruct, or train others through explanation, demonstration, and supervised
practice or make recommendations based on technical expertise; *May have first- level
supervisory duties including administration of performance feedback; or coordinate work
activity schedules for teams; *Communicate information among co-workers, customers,
vendors, and management; or speak before professional and civic groups; may write complex
articles and reports or develop presentations for specialized audiences; may read scientific or
technical journals or reports.
* Direct, manage, or lead others; may determine work procedures, assign duties, maintain
harmonious relations, or promote efficiency; may develop and administer operational
programs; or may write or preserit extremely complex papers and reports; *Communicate
with operational and functional leaders; read and interpret professional materials involving
advanced bodies of knowledge.
*Formulate and issue policies, procedures, and instructions; responsible for long term
planning within a department or division; *Communicates through negotiation and consensus
building to exchange ideas, information, and opinions or develop decisions, conclusions, or
solutions.
*Guide organization-wide development; leads the development of organization mission,
vision, and principles; directs capital improvement initiatives; *Communicate with key
stakeholders to effect long term planning and to secure organization position and resources.
Please give examples of job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. Uyou feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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SECTlON 10.0 DECISION MAKING
This section relates to the amount of decision-making your job requires. Please read each of the senlences below, and check
the box representing the closest malch to the work that you described on the previous page. If Ihere is more than one
statement that seems to apply to the type of work Ihat you perform, please check the boxesfor those that may also apply
-----
MAY ALSO CLOSEST FACTOR
ApPL Y FACTOR
--
*Perform routine or semi-routine work under immediate supervision; *Work in a very stable
environment with clear and uncomplicated written/oral instructions; *Requires very few
decisions, affecting only the individual.
*Perform semi-routine work involving set procedures, but which may require problem-solving,
serve customers or co-workers, or respond to requests; *Work in a stable environment with clear
and uncomplicated written/oral instructions but with some variations from the routine; may be
responsible for providing information to others; *Requires some decisions that affect a few co-
workers.
*Perform semi-skilled work involving some set procedures and frequent problem solving; *Work
in a somewhat fluid environment with rules and procedures having many variations from the
routine *Requires frequent decision making affecting co-workers or the general public; may be
responsible for providing information to those who depend on a service or product.
*Perform skilled work involving almost constant problem solving; *Work in a moderately fluid
environment with guidelines and rules having frequent variations from the routine; *May be
responsible for actions of others, requiring almost constant decisions affecting co-workers, crime
victims, patients, customers, clients or others in the general public.
*Perform coordinating work involving guidelines and rules with constant problem solving;
*W ork in a very fluid environment with guidelines having significant variation; *May be
responsible for actions of others requiring development of procedures and constant decisions
affecting subordinate workers, crime victims, patients, customers, clients, or others in the general
public.
* Perform management and supervisory work involving policy and guideline interpretation,
solving both people and work related problems; *Work in a dynamic environment, responsible to
assist in developing policies and practice; *Decision-making is a significant part of job, affecting
a large segment of the organization and the general public.
*Perform advanced professional work involving the application of principles of logical thinking
to diagnose or define problems, collect data and solve abstract problems with widespread unit or
organization impact *Decision-making is almost the entire focus of job, affecting most segments
of the organization and the general public; *Work in a highly dynamic environment, responsible
to establish goals, objectives and policies.
* Perform executive work involving the application of broad principles of professional
management and leadership to new problems for which conventional solutions mayor may nor
exist; *Decision-making is the 'primary aspect of the job, affecting organ ization, related
organizations, and major segments of the general population. * Responsible for long-range goals,
planning, and methodologies; works in an evolving environment with emerging knowledge and
technologies, competing priorities, and chan~ing politics.
Please give examples of Job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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SECTION] 1.0 FJNANClAL AUTHORITY
Please read each of the sentences below, and check the boxes next to each factor representing the financial authority your
job entails. -
o NonefNot Applicable
o Handle cash transactions; prepare and process purchase orders
o Bill or reconcile records, including departmental budget records and other related information such as
subcontracts
o Manage inventory, property, or loss control
o Administer benefits by determining individual eligibility and coverage levels or determining compensation levels
o Purchasing authority: the ability to purchase goods or services worth more than $] 00 without securing approval
from another authority or Financial Recommendations: the ability to make recommendations that impact resource
allocation
o Manage or administer budget within assigned department
o Budget or allocate funds within or across departments or divisions
Please give examples of job duties performed to support the choices above. (please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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Job Content Questionnaire
SECTION 12.0 TOOLS AND EQUlPMENT USAGE AND REPAJR
Please read each of the sentences below, and check the boxes next to-each factor representing the tools or equipment you
use in various ways to complete your job.
o NonelNot Applicable
o Use office machines such as copiers or calculators
o Use computers for data entry; handle, use, or repair hand-held power equipment or light machinery
o Use computers for word processing, spreadsheets, PowerPoint presentations or custom applications; operate or
repair large shop equipment and machines, vehicles, or firearms
o Use, develop, or repair electronics or complex software (management information systems), hardware, or network
systems; operate, install, test or inspect heavy or complex machinery (construction equipment, heating and cooling
systems, and automated service equipment)
o Supervise the activities of those operating or repairing complex machinery or technology systems
o lnterpret policy and establish methods and procedures for acquiring, installing, testing, operating or repairing
machinery or technology systems
o Establish policy for the acquisition, installation, testing, operation, and maintenance of machinery or technology
systems
o Establish long-range plans and programs for capital improvements, major construction projects, or new technology
systems
Please give examples of job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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Job Content Questionnaire
SECTlON 13.0 PHYSICAL REQUIREMENTS
This section relates to ihe amount of physical ability your job requires. Please check each factor that is required to
complete an essential job function (which you identified in Section 2.0 - Job Descriptions and Responsibilities).
0 None/Not Applicable 0 Lift more than 20 Ibs. 0 Lift more than 40 Ibs.
0 Lift more than 60 Ibs. 0 Vision: any 0 Vision: color perception
0 Sense of Smell 0 Sense of Taste 0 Hearing: any
0 Hearing: above average 0 Speaking 0 Depth perception
0 Texture perception
0 Any other physical requirement for essential job duties:
Please give examples of job duties performed to support the choices above. (Please use the duty statements you
provided in Section 3.0. If you feel that additional detail is helpful for understanding the duty, please provide a short
supporting statement.)
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-..-.-- -,~~
SECTION 14.0 SUPERVISOR'S COMMENTS '.
Instructions:
Please review the questionnaire carefully and check if you agree or disagree with the employee's choices or statements.
Note any additional information that you feel is important to the understanding of this employee's work. If you disagree
with any of the levels checked or statements made in this questionnaire, vlease include your rationale. If you need
additional room, please add a page and staple it securely to this questionnaire. Each section must be reviewed. Failure
to review each section thoroughly and to complete this section of the questionnaire will result in a delay in the evaluation
process. Thank you for your time and careful attention to this process.
SECTION AGREE DISAGREE COMJ\'IENTS -------
1.0
-~--
2.0
-
30
--
4.0
50
60
f----'
7.0
8.0
9.0
,
10.0
11.0
-- -----~--_._---_._-----
120
130
1 certifY that I have read and reviewed this questionnaire and that I have noted any additional information or areas of disagreement to the best of my
ability.
Supervisor's Signature Date
Additional Comments:
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APPENDIX B:
MANAGEMENT ISSUES PAPER@
Management Issues Papef)
[)
Author of Manaqement Issue Paper:
Your Name:
Your Classification Title:
OFFICIAL Department and Division Names:
Manaqement Issue Detail:
I. OFFICIAL CLASSIFICATION TITLE:
II. EMPLOYEES IN CLASS RELATED TO THE ISSUE (please list names of class incumbents):
III. DESCRIPTION/RESOLUTION OF ISSUE:
"~'m.;-".,r ~~..-~-.,- ",~->~"'r7"- _~n_ < ,~-,-~ - ~~,~.-,='''.'~'~ ","'- ==,'- -~'-----:-""-~~'~---"---~ ~,,,,'-~~-~~"""""'C~
~m~l~r~w~~;~~~'.')~~ri'Il~i~,ttJ1h~J(E .' , "'::' .' t;:t.~(~11~~~WJIP,L~!~j~@.")ll:1.c~t~' "',:
l..!.3.;1.~~;"~_~<>-~'";,~~'~..L.~~;.~L~:.:...-=-_~~~~:f~~~
D RecruitmenURetention of
qualified employees
D Current Pay Grade/Salary Recommended New Salary Range:
Range should be revised/updated
D Classification Title should be Recommended New Title:
revised/updated
D Career Path/Advancement for New Series should iriclude:
this Classification
D Other (please briefly describe)
IV. BACKGROUND OF ISSUE
A. Please briefly describe the nature of the issue(s) checked in Part III:
B. Are other related classifications comparable to this classification in terms of required skill, effort,
responsibility or working conditions? Please list titles' and pay grades:
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Page 1 of 1
APPENDIX C:
SALARY SURVEY LETTER TO
CITY COMMISSIONERS
'ears of
rlllovative
~WJ1agemel1t
ol1sulting
June 13, 2005
Mayor Jerry Taylor
Vice Mayor Mack McCray
City Commissioner Bob Ensler
City Commissioner Muir Ferguson
City Commissioner Carl McKoy
City of Boynton Beach
Post Office Box 310
Boynton Beach, Florida 33425-0310
Dear Mayor, Vice Mayor, and Commissioners:
As you know, MGT of America, Inc., is conducting a Compensation and
Classification Study for the City of Boynton Beach. As part of the study, we are
surveying the local labor market to determine the market value of City positions.
On the following pages, we have included our proposed survey targets and the
benchmark classifications for which we have proposed to collect data. The
survey targets and benchmark classes were determined using information
collected from interviews and focus groups, as well as statistical analyses. The
detailed methodology for selection is included below.
Should you have any questions regarding this information, please feel free to
contact Amy Brown at (512) 476-4697 or abrown@mgtamer.com. If I can be of
further assistance, I can be reached at (850) 386-3191 or jling@mgtamer.com.
Sincerely,
Dr. Jeffrey Ling
Partner
Mayor, Vice Mayor, City Commissioners
June 13, 2005
Page 2
Survey Targets and Benchmarks
Methodology for Selection
As part of the Labor Market Survey portion of the Classification and Compensation study for the
City of Boynton Beach, MGT was tasked with identifying private and public sector entities to
target for submission of the City's salary survey and "benchmark" classifications to be included
in the survey. The methodology with which the survey targets and benchmarks were identified is
included below in Sections 1 and 2.
It is important to note that this salary survey is intended to provide a framework for analysis of
overall salary structures and a snapshot of the overall labor market for the surveyed positions.
Salary surveys are but one step in the process of reviewing and revising a compensation and
classification plan.
Survey Targets
While public sector entities generally are in competition among themselves for high-quality
employees, private sector companies, particularly on a local and regional level, also can present
direct competition for employees. As such, it is important to include both public and private
entities in a salary survey.
Of the 42 targets selected for the City of Boynton Beach, 71 percent are public entities in Palm
Beach and Broward counties, and approximately 30 percent are private sector companies in
Palm Beach County. Counties and municipalities were identified for geographic proximity and/or
for size comparability.
Exhibit 1 includes municipalities in Palm Beach and Broward Counties identified through initial
research. Municipalities smaller than 20,000 are shown in the shaded area of the exhibit;
though they have been excluded as survey targets. Experience has shown that the likelihood of
local governments of this size to respond to salary surveys is very low.
Given the significant differences in departments included in the survey, targets also were,
selected based on specific department needs. For example, it would not be beneficial to survey
private sector companies about classifications in the Fire or Sheriff departments, as private
companies' are not likely to, have many of the classes found in thesedepartments.
Exhibits 1 and 2 depict the survey targets identified for comparison. Exhibit 1 includes counties
and municipalities (with associated population data from the 2000 U.S. Census), fire
departments, sheriffs offices, and schools. Exhibit 2 provides a list of the private sector targets
with associated data regarding the location of the company and the type of industry.
'",---
MST-
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Mayor, Vice Mayor, City Commissioners
June 13, 2005
Page 3
EXHIBIT 1
MUNICIPAL SURVEY TARGETS-PUBLIC
SURVEY TARGET
City of West Palm Beach
City of Pompano Beach
City of Boca Raton
City of Deerfield Beach
City of Delray Beach
City of Coconut Creek
T own of Jupiter
Village of Wellington
City of Lake Worth
City of Palm Beach Gardens
City of Riviera Beach
City of Greenacres
Village of Royal Palm Beach
City of Belle Glade
Village of North PalmBeach
Village of Palm Springs
Town of Palm Beach
Town of Lantana
Town of Lake Park
City ofPahokee
Village of Teqljesta
k Gity6fSouthBcly. / ','
. --'-< ' .,'
. .ljQlJVn;pfHigtll~nd:a3~t39h:~;' "
" "ToWn.Mjliake,~tarke;Sh:orgs'"
ToWn.bfJuno'Beach
Town of Hypoluxo
City of Atlantis
Town of Ocean Ridge
Tbwn of, Haveihill
Town.QfM<,lngoniaR~r,~ .,' "
ToWn bfPalrn.Bea<:::t1;Shores
.
.. POj>~~*j9~ ~~Ii~~
82,103 30.48%
78,191 25.69%
74,764 21.27%
64,583 6.71%
60,020 -0.60%
43,566 -32.37%
39,328 -42.24%
38,216 -44.97%
35,133 -52.88%
35,058 -53.08%
29,884 -67.58%
27,569 -74.63%
21,523 -94.90%
14;906 "Lj'2h:.8\t:% "
12,064 "..433;40%
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10,468 '. . :'/14C>.9.&oll
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Source: U. S. Census Bureau, 2000 Census data.
MGT-
~
Mayor, Vice Mayor, City Commissioners
June 13, 2005
Page 4
EXHIBIT 1 (Continued)
OTHER SURVEY TARGETS- PUBLIC
dc;i"'('-;'ri"2.-f:~'rf~~~~~]:~~Jt.,j.W~!",
Palm Beach County
Broward County
Palm Beach County Sheriff
Broward County Sheriff
Palm Beach County Fire Rescue
Broward County Fire Department
Palm Beach County School District
Broward County School District
EXHIBIT 2
_ SURVEY TARGETS-PRIVATE
GENERAL EMPLOYEE COMPARISONS
[]9'~'i;~t~'$~'Wi~~~~" -,".
Hollander Home Fashions Corp.
Purity Wholesale Grocers, Inc.
American Media Operations, Inc.
Florida Crytals Corp.
Meyer Jabara Hotels
Breakers Palm Beach
Catalfumo Construction & Dev., Inc.
Bethesda Memorial Hospital
Waste Management
Wellington Regional Medical Center
Washington Mutual
Bank of America
West Palm Beach
West Palm Beach
Palm Beach
Palm Beach Gardens
Boynton Beach
West Palm Beach
Wellington
Boynton Beach
Boynton Beach
Manufacturing
Wholesaling
Publishing
Manufacturing
Hospitality
Hospitality
Construction
Healthcare
Solid Waste
Healthcare
Banking/Financial Services
Banking/Financial Services
Source: Florida Trend, 2005.
Benchmarks
Benchmark classifications also were identified by MGT, with several guiding principles. First,
benchmark classifications should be relatively common across surveyed agencies, in order to
get a sufficient response rate. Second, benchmarks should take into account the number of
employees ina particular classification. For the classifications identified here, the number of
employees by class range from one for specific management personnel to 85 for Police
Officers. Additionally, identification of benchmark classifications should be segmented across
ranks and include a range of lower- and upper-level classes. Lastly, benchmarks should not be
too heavily weighted in particular departments. Rather, they should include a diversity of
MGT-
~
Mayor, Vice Mayor, City Commissioners
June 13, 2005
Page 5
classifications across all City departments. Exhibit 3 presents the benchmark classifications
identified for use in the salary survey.
EXHIBIT 3
BENCHMARK CLASSIFICATIONS
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ACCOUNTING TECHNICIAN EQUIPMENT OPERA TOR
ADMINISTRATIVE ASSISTANT EQUIPMENT OPERA TOR, SENIOR
ADMINISTRATIVE CLERK FIRE BATTALION CHIEF
ASSISTANT GOLF PROFESSIONAL FIRE CAPTAIN
AUTOMATED TRUCK OPERATOR FIRE LIEUTENANT
BUDGET COORDINATOR FIREFIGHTER II
BUILDING INSPECTOR FLEET MECHANIC
CITY CLERK GOLF COURSE PLAYER ASSISTANT
CIVIL ENGINEER GOLF EQUIPMENT MECHANIC
CODE COMPLIANCE OFFICER GREENSKEEPER
COMMUNICATIONS DISPATCHER HEAVY EQUIPMENT OPERATOR
COMMUNITY SERVICE OFFICER LIBRARIAN
COMPUTER SUPPORT SPECIALIST LIBRARY AIDE
CREW LEADER LIFEGUARD
CREW SUPERVISOR MANAGER, SOLID WASTE
CREW WORKER, SENIOR NETWORK ADMINISTRATOR
CRIME SCENE TECHNICIAN PARKING ATTENDANT
CUSTODIAN PARKS MAINTENANCE WORKER
CUSTOMER RELATIONS CLERK, SR PLAN REVIEW ANAL YST
DEPUTY FIRE CHIEF PLANNER
DIRECTOR, ITS PLUMB/MECHANICAL INSPECTOR
POLICE LIEUTENANT UTILITIES SYSTEM ADMINISTRATOR
POLICE OFFICER UTILITY MAINTENANCE MECHANIC
POLICE SERGEANT WATER TREATMENT PLANT OPER I
RECORDING SECRETARY ZONING & LICENSING MANAGER
RECREATION SPECIALIST
MGT~
~
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM 0.1.
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o December 6, 2005
o December 20, 2005
o January 3, 2006
~ January 17, 2006
December 5, 2005 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17,2006 (Noon)
November 14,2005 (Noon.)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21,2006 (Noon)
January 3,2006 (Noon)
March 6,2006 (Noon)
.; -'~1
---.!' .....
NATURE OF
AGENDA ITEM
o Administrative
~ Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
c:,
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0 Development Plans ('')
f'-,j
0 New Business ~_...-1
0 Legal ?~
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0 UnfInished Business t.D
0 Presentation W
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RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under
Consent Agenda. The Planning and Development Board reconunended that the subject request be approved on December
22, 2005, subject to all staff conunents. For further details pertaining to the request, see attached Department Memorandum
No. PZ 05-235.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
United Way of Palm Beach County, Inc. (MSPM 05-010)
Alan Strassler Architects, Inc.
United Way ofPaIm Beach County, Inc.
2600 Quantum Boulevard
Request for a major site plan modifIcation to construct a one-story 5,000 square foot
office building adjacent to the existing 16,393 square foot office all on 6.22 acres zoned
Pill.
PROGRAM IMPACT:
FISCAL IMP ACT:
ALTERNATIVES:
N/A
N/A
N/A
~
Dev
City Manager's Signature
L.~~
Planning and Zo' rrector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\United Way PB County\MSPM 05-01O\Agenda Item Request United Way ofPB Cty MSPM 05-010 1-17-06.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-235
STAFF REPORT
Chair and Members
Planning and Development Board and City Commission
Michael Rumpff1~
Planning and- Zoning Director
Kathleen Zeitler IC6
Planner
December 14, 2005
United Way of Palm Beach County, Inc. / MSPM OS-OlD
Major Site Plan Modification
Property Owner:
Applicant:
Agent:
Location:
Future Land Use
Designation:
Zoning District:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
West:
East:
PROJECT DESCRIPTION
United Way of Palm Beach County, Inc.
United Way of Palm Beach County, Inc.
Alan Strassler, Alan Strassler Architects, Inc.
2600 Quantum Boulevard (see Location Map - Exhibit "AfI)
Industrial
Planned Industrial Development (PID) - Office
Office building (one-story, 5,000 square feet)
6.22 Acres
Quantum Boulevard, and farther north, Boynton Lodge 236 in Quantum Park zoned
PID - Office;
Quantum Water Management tract, then farther south, several parcels within
Quantum Park zoned PID - Office: some vacant land, profeSSional business offices,
Survivor's Charter School, and Coiltronics (light manufacturing);
E-4 Canal, and farther west, The Hampton Inn in Quantum Park zoned PID -
Office; and,
Stanton Magnetics (light manufacturing) in Quantum Park zoned PID.
Staff Report - United Way (MSPM 05-010)
Memorandum No PZ 05-235
Page 2
PROPERTY OWNER NOTIFICATION
All property owners within 400 feet of the subject property were mailed a notice of this request for a major
site plan modification and its respective hearing dates per the Applicant who has certified that the required
signage was posted and notices mailed in accordance with Ordinance No. 04-007.
Site Location:
The subject property, at 2600 Quantum Boulevard, is generally located north of
Gateway Boulevard and east of Congress Avenue within the Quantum Park DRL
According to the survey, the site consists of Lots 4 and 5 of Quantum Park at
Boynton Beach P.LD. Plat No.2, now combined into one (1) lot. The lot is 6.22
acres, zoned PIO, and specifically designated for office uses. A two-story office
building for United Way and related parking areas are constructed on site.
BACKGROUND
Proposal:
Mr. Alan Strassler, Agent and Architect for the owners, is requesting a major site
plan modification to construct a one-story 5,000 square foot office building on site.
In 1989, a new site plan for The United Way was approved for the subject
property. The previously approved site plan was for three (3) proposed two-story
office buildings, each 16,442 square feet, for a total of 49,272 square feet of
building area and 187 parking spaces on site. Building #1, to be located at the
northwest corner of the lot, has not been constructed. Building #2, located on the
lake and designated as Phase 1, was constructed in 1995 with 16,393 square feet,
and with all of the required parking on site. Building #3, to be located on the
northeast corner of the lot, has not been constructed. The major site plan
modification proposes to revise the location for building #3, reduce the building
size from 16,442 square feet to 5,000 square feet, and reconfigure a portion of the
existing parking lot.
ANALYSIS
Concurrency:
Traffic:
A traffic statement which indicates a daily trip generation of 46 trips for the
proposed office building was sent to the Palm Beach County Traffic Division for
review and approval. Based on their review, the Traffic Division has determined
the proposed project, with a build out date of 2007, is part of the previously
approved Quantum DRI, and therefore meets the Traffic Performance Standards.
The County traffic concurrency approval is subject to the Project Aggregation Rules
set forth in the Traffic Performance Standards Ordinance.
Utilities:
The City's concurrency ordinance requires drainage certification at time of site plan
approval. Drainage information was provided for the City's review and reviewed by
the Engineering Division. Further water information regarding fire flow calculations
will be required at time of permitting (see Exhibit "C" - Conditions of Approval).
Fire I Police:
These departments have reviewed the site plan and determined that emergency
services are available to the proposed project with an appropriate response time.
Emergency service providers expect to be able to utilize their current or anticipated
resources to maintain an adequate level of service for the proposed project.
Staff Report - United Way (MSPM 05-010)
Memorandum No PZ 05-235
Page 3
School:
School concurrency is not required for this type of project.
Driveways:
This proposal to construct a second office building on site does not modify the site's
existing driveway ingress/egress, and involves only some reconfiguration of the
existing parking lot.
Parking:
The United Way site plan approved in 1989 vests the following: three (3) proposed
two-story office buildings, each 16,442 square feet, for a total of 49,326 square
feet of building area. Based on the previous approval for 49,326 square feet on
site, and with 1 (one) parking space required per 300 square feet of gross floor
area for office uses, a total of 165 parking spaces were required. All of the
required parking spaces were provided with Phase I, the existing office building.
This request involves a reduction in the building size of the proposed second office
building from 16,442 square feet to 5,000 square feet, and a reconfiguration of the
affected portion of the existing parking lot. Based on the reduction in building
square footage from a total of 49,326 square feet (16,442 x 3) to 37,884 square
feet (16,442 - 5,000 = 11,442, and 49,326 - 11,442 = 37,884), a total of 127
spaces (37,884/300 = 126.28 or 127) are required. The revised site plan proposes
a total of 203 parking spaces, providing 76 excess parking spaces on site.
Typical parking stalls, excluding handicap spaces, are dimensioned 9 feet 6 inches
in width and 18 feet 6 inches in length. All proposed parking stalls, including the
size and location of the spaces designated for handicap use, were reviewed and
approved by both the Engineering Division and Building Division. In addition, all
necessary traffic control signage and pavement markings will be provided on site to
clearly delineate areas on site and direction of circulation.
Landscaping:
The majority of required landscaping was installed in 1995 with the construction of
the existing building and parking lot on site. Additional landscaping is planned
mainly around the proposed building, and landscape islands within the reconfigured
parking areas. The focal area of the site is the heavily landscaped terrace between
the existing and proposed buildings. Perimeter landscaping along the north and
east property lines will also be upgraded to include additional landscaping as well
as a signature tree on each side of the entrance.
Per the Land Development Regulations, at least fifty percent (50%) of site
landscape materials must be native species. The landscape plan indicates 52% of
trees and 60% of palms are native plant materials, such as laurel oak, live oak,
royal palm, and sabal palm. Native shrubs on site will include red tip cocoplum,
silver buttonwood, and fakahatchee grass.
Building DeSign: The proposed building is a satellite of the existing building, with the main entrance
in front of the existing building, and secondary access from the terrace between
the two buildings. The plans indicate the proposed office building will be single
story with a perimeter mansard roof that will screen roof top equipment and match
the Key West style standing seam metal roof proposed for the existing building.
The existing and proposed buildings will be connected by a covered breezeway
made of the same metal roof material. The elevations indicate the exterior finishes
Staff Report - United Way (MSPM 05-010)
Memorandum No PZ 05-235
Page 4
and colors of the proposed building are light grey and medium grey stucco block
walls, and solar grey fixed glass windows with aluminum framing. The proposed
building, as well as the walls to screen the dumpster and emergency generator, will
match the existing building materials used on site. The applicant has submitted a
letter of approval from the Quantum Park Architectural Review Committee for the
proposed building design and colors.
Setbacks:
The proposed location of the office building complies with the required minimum
building setbacks which are 30 feet for front and rear, and 20 feet on each side.
The site plan, when measured to scale, indicates the rear of the proposed office
building is 30 feet from the top of the lake bank.
Height:
The proposed one-story office building will be less than 18 feet measured from the
mean height of the mansard roof. The maximum building height allowed in the
PID zoning district is 45 feet.
lighting:
The existing parking lot has freestanding light poles throughout the site which will
remain. The proposed reconfiguration of the parking lot was designed around the
existing outdoor lighting. Site lighting is sufficient and new lighting is not
proposed.
RECOMMENDATION:
Staff has reviewed this request for approval of a major site plan modification and recommends approval,
contingent upon all comments indicated in Exhibit "c" - Conditions of Approval. Staff recommends that
any deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit.
Also, any additional conditions recommended by the Board or City Commission shall be documented
accordingly in the Conditions of Approval.
MR/kz
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EXHIBIT "C" - CONDITIONS OF APPROVAL
Maior Site Plan Modification
Project name: United Way of Palm Beach County
File number: MSPM 05-010
Reference: 2nd review plans identified as a Maior Site Plan Modification with a November 22, 2005 Planning
and Zoning Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments:
1. Add a general note to the Site Plan that all plans submitted for specific X
permits shall meet the City's Code requirements at time of application.
These permits include, but are not limited to, the following: paving,
drainage, curbing, site lighting, landscaping and irrigation. Permits required
from other permitting agencies such as Florida Department of
Transportation (FDOT), South Florida Water Management District
(SFWMD), Lake Worth Drainage District (LWDD), Florida Department of
Environmental Protection (FDEP), Palm Beach County Health Department
(PBCHD), Palm Beach County Engineering Department (PBCED), Palm
Beach County Department of Environmental Resource Management
(PBCDERM) and any others, shall be included with the permit request.
2. Provide written and graphic scales on all sheets. X
3. Full Drainage Plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
UTILITIES
Comments:
4. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments)
with 20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV,
Section 16, or the requirement imposed by Insurance underwriters,
whichever is greater (CODE, Section 26-16(b)).
5. The LDR, Chapter 6, Article IV, Section 16 requires that all points on each X
building will be within 200 feet of an existing or proposed fire hydrant.
Please demonstrate that the plan meets this condition, by showing all
hvdrants.
COA
12/15/05
2
I i
DEPARTMENTS INCLUDE REJECT
6. The LDR, Chapter 3, Article IV, Section 3(0) requires Master Plans to X
show all utilities on or adjacent to the tract. The plan must therefore show
the point of service for water and sewer, and the proposed off-site utilities
construction needed in order to service this project.
FIRE
Comments:
7. All entrance gates to construction area shall have a Knox lock system that X
will also open in case of electrical power failure. All gates shall be a
minimum of 20 feet wide if two lane, and 12 feet wide if single lane. Fire
Department apparatus shall be able to turn into the construction site in one
turn. Turn around areas within the construction site shall be made available.
8. The construction site access roads shall be maintained free of obstructions at X
all times.
9. Any cost of damage to Fire Department vehicles because of improperly X
stabilized roads or any towing fees if a vehicle becomes stuck will be the
responsibility of the contractor. A minimum of 32 tons is required for
ground stabilization. The pouring of the foundation pad is considered
vertical construction. The roads must be acceptable before construction
begins.
POLICE
Comments: None X
BUILDING DIVISION
Comments:
10. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical
Advisory Review Team) process does not ensure that additional comments
may not be generated by the commission and at permit review.
11. Indicate within the site data the type of construction of the building as X
defined in 2001 FBC, Chapter 6.
12. The height and area for buildings or structures of the different types of X
construction shall be governed by the intended use or occupancy of the
building, and shall not exceed the limits set forth in Table 500 of the 2004
FBC.
13. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or
COA
12/15/05
3
DEPARTMENTS INCLUDE REJECT
structure shall be determined by the provisions of ASCE 7, Chapter 6, and
the provisions of 2001 FBC, Section 1606 (Wind Loads). Calculations that
are signed and sealed by a design professional registered in the state of
Florida shall be submitted for review at the time of permit application.
14. Every building and structure shall be of sufficient strength to support the X
loads and forces encountered per the 2004 FBC, Section 1601.2.1 and Table
1604.1. Indicate the live load (pst) on the plans for the building design.
15. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
16. Identify within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building. Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
A. The design professional-of-record for the project shall add the
following text to the site data. "The proposed finish floor elevation
_' _ NGVD is above the highest 100-year base flood elevation
applicable to the building site, as determined by the SFWMD's
surface water management construction development regulations."
B. From the FIRM map, identify in the site data the title of the flood
zone that the building is located within. Where applicable, specify
the base flood elevation. If there is no base flood elevation, indicate
that on the plans.
C. Identify the floor elevation that the design professional has established
for the building within the footprint of the building that is shown on
the drawings titled site plan, floor plan and paving/drainage (civil
plans).
17. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
permit shall be submitted at the time of permit application, F.S. 373.216.
18. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A. The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
B. The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
19. At time of permit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up property and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel, or tract.
The recorded deed shall be submitted at time of permit review.
20. Pursuant to approval by the City Commission and all other outside agencies, X
COA
12/15/05
4
I i
DEPARTMENTS INCLUDE REJECT
the plans for this project must be submitted to the Building Division for
reVIew at the time of permit application submittal. The plans must
incorporate all the conditions of approval as listed in the development order
and approved by the City Commission.
21. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building permit application at the time of application submittal.
22. Indicate on the plan if the emergency generator is new or existing. Indicate X
type of fuel for generator. Installation shall comply with NFP A 110.
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments:
Existin2 Trees Mana2ement Plan X
Boundarv and TOPo2raphic Survey Sheet 2.1
23. The Landscape Architect should tabulate the total existing trees on the site.
The tabular data should show the individual species of trees proposed to
remain in place, be relocated throughout the site, or removed / replaced on
site. All desirable species of existing trees (esp. Live Oak, Sabal Palm) must
be relocated rather than removed if the trees are in good health. These trees
should be shown by a separate symbol on the landscape plan sheet L-l.
[Environmental Regulations, Chapter 7.5, Article I Sec. 7.D.p. 2.]
Plant List Sheet L-1 X
24. All shade and palm trees on the Trees and Palms List must be listed in the
description as a minimum of 12'-14' height, 3" DBH (4.5' offthe ground)
not caliper, and Florida #1 (Florida Grades and Standards manual). The
height of the trees may be larger than 12' -14' to meet the 3" diameter
requirement; or any clear wood (cw) specifications. [Environmental
Regulations, Chapter 7.5, Article II Sec. S.C. 2.]
PLANNING AND ZONING
Comments: None X
ADDITIONAL PLANNING AND DEVELOPMENT BOARD
COMMENTS:
COA
12/15/05
5
DEPARTMENTS INCLUDE REJECT
1. None X
ADDITIONAL CITY COMMISSION COMMENTS:
1. To be determined.
MWR/kz
S:\Planning\Shared\WP\Projects\United Way PB County\MSPM 05-OlO\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: United Way of Palm Beach County, Inc.
APPLICANT'S AGENT: Mr. Alan Strassler, Alan Strassler Architects, Inc.
APPLICANT'S ADDRESS: 8895 N Military Trail, Suite 201D, Palm Beach Gardens, FL 33410
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
January 17, 2006
TYPE OF RELIEF SOUGHT: Request approval of a major site plan modification to construct a single
story 5,000 square foot office building to accommodate United Way on
6.22 acres zoned PID - Office.
LOCATION OF PROPERTY: 2600 Quantum Boulevard
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\United Way PB County\MSPM 05-010\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
7. New Business
December 22, 2005
A. Bellamy Heights
ZoninQ Code Variance
1. PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
This item was postponed.
Bellamy Heights (ZNCV 06-001)
Zamil Abou
Nauras Corporation
Lots 15 and 16 of Block 9
Request for relief from the Land
Development Regulations, Chapter 2,
Zoning, Section 5.D.2.a, requIring a
minimum lot frontage of 60 feet to allow a
minimum lot frontage of 57 feet (a variance
of 3 feet), and requiring a minimum lot area
of 7,500 square feet to allow a minimum lot
area of approximately 6,850 square feet ( a
variance of 650 square feet) for a proposed
single-family residence within the R-1-A
Single-Family zoning district.
B. United Way of Palm Beach County, Inc.
Maior Site Plan Modification
1. PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
United Way of Palm Beach County, Inc.
(MSPM 05-010)
Alan Strassler Architects, Inc.
United Way of Palm Beach County, Inc.
2600 Quantum Boulevard
Request for a major site plan modification
to construct a one-story 5,000 square foot
office building adjacent to the existing
16,393 square foot office all on 6.22 acres
zoned PID.
Present for the applicant was, Alan Strassler, 8895 N. Military Trail, Palm Beach
Gardens, Florida. Michael Rolls, the landscape architect was also present.
Attorney Tolces administered the oath to the applicant.
Chairman Wische inquired if the applicant reviewed the staff comments. Mr.
Strassler responded he had and there were no objections to the comments.
3
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida December 22, 2005
Mr. Rumpf reviewed the request for approval of the major site plan modification and
recommended approval, contingent upon all comments/conditions.
There were no comments from the public.
Motion
A motion was made by Mr. Saberson, seconded by Mr. Casaine to approve the staff
recommendation.
Ms. Jaskiewicz complimented the landscaping on the project.
Vote
The motion carried 7-0.
C. St. Johns Armenian Church
Site Plan Time Extension
1. PROJECT:
AGENT:
OWNER:
LOCATION:
St. Johns Armenian Church (SPTE 05-
006)
(fka St. Gregory Armenian Church)
Dale Meaux, API Group
The Armenian Cultural Association
South side of Boynton Beach Boulevard,
approximately 300 feet west of Southwest 8th
Street.
Request for a second (1) one year time
extension of the site plan approval granted
on September 2, 2003, from September 2,
2005 to September 2,2006.
DESCRIPTION:
This item was removed from the agenda. Mr. Rumpf explained the item is not being
continued to a date certain. There has to be legal notice processed for it. The
application exists only as a Planning and Development Application, but is not ready to
proceed for the Board's review.
It was noted there was a member of the public present for this item but he did not
speak.
8. Other
There were no comments received.
9. Comments by members
Ms. Johnson inquired about a previous discussion that the Planning and Development
Board would workshop with the Community Redevelopment Agency Board (CRA) to
discuss overall projects already approved in the city.
4
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ON
VI.-CONSENT AGENDA
ITEM 0.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final FOnTI Must be Turned Requested City Commission Date Final FOnTI Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 6, 2005 November 14,2005 (Noon,) 0 February 7, 2006 January] 7,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December] 9,2005 (Noon) D March 7, 2006 February 21,2006 (Noon)
[8] January 17, 2006 January 3,2006 (Noon) D March 2], 2006 March 6, 2006 (Noon)
D Administrative D Development Plans
NATURE OF [8] Consent Agenda D New Business --0 ,
..
AGENDA ITEM D Public Hearing D Legal i"'- ? ..
.'~ --:~c~,
D Bids D Unfinished Business it,
";.....
'...... ; c-.}
D Announcement D Presentation
D City Manager's Report
RECOMMENDA TION: Please place this request on the January 17, 2006 City Commission Agenda under
Consent Agenda. The Planning and Development Board, reconunended the subject request be tabled on December 22, 2005
due to lack of property owner notification. Date certain tabling by the Commission, to February 21 st, will maintain validity of
the legal advertisement originally processed by staff. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-219.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Bellamy Heights (ZNCV 06-001)
Zamil Abou
Nauras Corporation
Lots 15 and 16 of Block 9
Request for relief from the Land Development Regulations, Chapter 2, Zoning, Section
5.D.2.a, requiring a minimum lot frontage of60 feet to allow a minimum lot frontage of
57 feet (a variance of3 feet), and requiring a minimum lot area of 7,500 square feet to
allow a minimum lot area of approximately 6,850 square feet ( a variance of 650 square
feet) for a proposed single-family residence within the R-I-A Single-Family zoning
district.
PROGRAM IMP ACT:
FISCAL IMPACT:
AL TERNA TIVES:
:l:d.u?z~Di,<Xtoc C;ty Atturney / Fi",moo / Human R"on,,,"
S:\Planning\SHARED\ WP\PROJECTSIBellamy Heights\Agenda Item Request Bellamy Hgts ZNCY 06,001 ] ,17 ,06.dot
S:IBULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-219
STAFF REPORT
FROM:
Chair and Members
Planning & Development Board and City Commission
Michael W. Rum~
Planning and Zoning Director
Ed Breese ~
Principal Planner
TO:
THRU:
DATE:
December 29, 2005
PROJECT NAME/NO:
Bellamy Heights Lots 15 & 16 Block 9/ ZNCV 06-001
REQUEST:
Request for relief from the City of Boynton Beach Land Development Regulations, Chapter 2,
Zoning, Section 5.D.2.a, requiring a minimum lot frontage of 60 feet, to allow a minimum lot
frontage of 57 feet (a variance of 3 feet) and requiring a minimum lot area of 7,500 square
feet, to allow a minimum lot area of approximately 6,850 square feet (a variance of 650 feet),
for a proposed single-family residence within the R-1-A Single-Family zoning district.
PROJECT DESCRIPTION
Property Owner:
Nauras Corporation
Applicant! Agent:
Zamil Abou, President - Nauras Corporation
Location:
South side of SW 9th Avenue, just east of Interstate 95
Acreage:
Approximately 6,850 square feet
Proposed Use:
Single-family residence
Zoning District:
Single-Family Residential (R-1-A)
Adjacent Uses:
North:
SW 9th Avenue right-of-way, and farther north a single-family residence, zoned R1-A;
South:
A single-family residence, zoned R-1-A, and farther south right-of-way for SW 10th
Avenue;
East:
A single-family residence, zoned R-1-A; and
West:
A single-family residence, zoned R-1-A.
Staff Report
Memorandum No PZ-05-219
Page 2
BACKGROUND
The subject property is currently an undeveloped lot located on the south side of SW 9th Avenue, three (3)
lots east of SW 4th Street and Interstate 95, in Bellamy Heights (see Location Map - Exhibit "A''). The
subdivision, zoned R-1-A, was platted in 1925, with standard lots of 50' X 120'. The lot boundaries within this
subdivision have been "shifted" over time where typical parcels on this street now range between 50 and 58
feet in width. The subject parcel is the remnant of historical changes to lots within this subdivision, and is
now defined as the east 35' of Lot 15 and the west 22' of Lot 16, totalling 57' of frontage.
The applicant is requesting a variance to the minimum lot frontage requirement of 60' and minimum lot area
of 7,500, inorder to construct a single-family dwelling of approximately 2,200 square feet. The subject
property complies with all other R-1-A requirements (see Survey - Exhibit "B''). The applicant will comply with
all other minimum requirements of the R-1-A regulations, as indicated below:
R1-A Minimum Requirements
Aoolicant's Prooosal
· Lot area: 7,500 square feet
· Lot frontage: 60 feet
· Front setback: 25 feet
· Rear setback: 20 feet
· Side setbacks: 7.5 feet
· Minimum living area: 1,400 sq. ft.
· Maximum lot coverage: 45 %
· Maximum structure height: 30 feet
· Lot area: 6,850 square feet
· Lot frontage: 57 feet
· Front setback: 25 feet
· Rear setback: 25 feet
· Side setbacks: 7.5 feet
· Minimum living area: 2,184 sq. ft.
· Maximum lot coverage: 32 %
· Maximum structure height: less than 30'
ANALYSIS
Staff reviewed the requested variance focusing on the applicant's response to criteria a - g below (see
Exhibit "C''). The code states that the zoning code variance cannot be approved unless the board finds the
following:
a. That special conditions and circumstances exist which are peculiar to the land, structure, or building
involved and which are not applicable to other lands, structures or buildings in the same zoning
district.
The subject property is considered a non-conforming lot because it does not meet all of the R-1-A
zoning district regulations for construction of a single-family residence. Section 11.1.C.1, Non-
Conforming Lot regulations, allows a detached single-family dwelling to be constructed on a non-
conforming lot zoned R-1-A, provided that all of the following requirements are met: (1) the parcel
contains at least one whole platted lot; (2) the parcel has a frontage of not less than 50 feet, and a
lot area of not less than 5,000 square feet; and (3) the parcel complies with all provisions of the Land
Development Regulations and applicable building code regulations. The subject parcel does not
comply with requirement #1, because it does not contain at least one (1) whole platted lot (the east
35 feet of Lot 15 and the west 22 of Lot 16). Therefore, the applicant is unable to use this provision,
and is instead required to obtain a variance to the minimum lot frontage of 60 feet (57) and the
minimum lot area of 7,500 square feet (6,850) in the R-1-A zoning district, in order to build on the lot.
Staff Report
Memorandum No PZ-05-219
Page 3
b. That the special conditions and circumstances do not result from the actions of the applicant.
In 1975, the City adopted new zoning regulations, which caused many parcels to become legally non-
conforming, including those in the Bellamy Heights Subdivision Plat. The Land Development
Regulations set forth the minimum requirements for the development of a lot. The typical lots were
originally platted as 50 feet by 120 feet (6,000 square feet each) and the subject parcel is 57 feet by
120 feet (6,850 square feet). In essence, the subject property is 7 feet wider, and 850 square feet
larger than originally platted lots in the neighborhood. The subject property is also 7 feet wider and
1,850 square feet larger than the minimum lot requirements for a nonconforming residential lot in the
R-1-A zoning district. Additionally, the applicant is unable to purchase additional property without
making adjacent developed properties more nonconforming.
c. That granting of the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other land~ buildings/ or structures in the same zoning district.
The majority of the subdivision is developed with single family homes, including a number on the
original substandard lots. The vast majority of homes developed on this particular block (83%, 15 of
18) are situated on parcels with lot frontages ranging between 50 and 58 feet. As noted above, the
applicant is requesting to build on a parcel with 57 foot fontage. The lot depth of the typical lots in the
subdivision is 120 feet. In essence, 83% of the parcels on the block have a total lot area ranging
between 6,000 and 6,960 square feet, which falls short of the required 7,500 in the R1-A zoning
district. The applicant's parcel (6,850 square feet) would place it at the high end of the lot size
spectrum on the block, but would still require a variance. These figures appear to indicate that no
special privilege would be granted to the applicant by the issuance of the requested variances.
d That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the ordinance
and would work unnecessary and undue hardship on the applicant.
The Bellamy Heights subdivision contains many substandard parcels when compared to current
regulations. The subject property has 57 feet of lot frontage and more than 6,850 square feet of lot
area, but no longer contains one whole platted lot and therefore may not be developed under the
provisions for nonconforming lots. Literal interpretation of this criteria would deprive the applicant the
right to develop the property.
e. That the variance granted is the minimum variance that will make possible the reasonable use of the
lancf, building/ or structure.
The proposed single-family dwelling will meet or exceed all other R-1-A requirements such as
setbacks, minimum living area, maximum lot coverage, and building height. The subject property is a
larger lot than originally platted, and comparable in size with the others on the block. Without the
requested variance, the applicant will not have reasonable use of the land.
f. That the granting of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise
detrimental to the public welfare.
The Bellamy Heights subdivision includes many substandard lots by current regulations. The
Staff Report
Memorandum No PZ-05-219
Page 4
establishment of the non-conforming lot provisions clearly dictates a substandard development
regulation, below standards being constructed in newer subdivisions. Approval of the subject
variance would not represent a further reduction in the minimum development standards within this
neighborhood, and will provide a positive contribution to the economic value of the area and tax base
for the city. Additionally, the applicant proposes to construct a 2,184 square foot house, which is
more in line with typical houses being constructed today, while meeting all required setbacks.
g. For variances to minimum lot area or lot frontage requirement~ that property is not available from
adjacent properties in order to meet these requirements, or that the acquisition of such property
would cause the adjacent property or structures to become nonconforming. Applicant shall provide an
affidavit with the application for variance stating that the above mentioned conditions exist with
respect to the acquisition of additional property.
The properties on either side of the applicant's parcel are already developed as nonconforming lots.
If either property owner sold any of their property to the applicant, their nonconforming lots would
become even more nonconforming relative to minimum lot size, lot frontage, and setbacks.
RECOMMENDATION
Staff recommends approval of the requested variance based on findings of hardship. Staff concurs with the
applicant that special conditions and circumstances exist that are not the result of actions by the applicant.
This request will not be injurious or detrimental to the area, and the variance requested is the minimum
necessary to make possible the reasonable use of the land. The construction of a modern single-family home
on the subject lot, representing reasonable use of the land, can be accommodated and still meet all of the
minimum development regulations for the R1-A zoning district and be compatable with the neighborhood.
No conditions of approval are recommended; however, any conditions of approval added by the Planning &
Development Board or the City Commission will be placed in Exhibit "0" - Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Bellamy Heights\ZNCV 06-001\Staff Report.doc
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EXHIBIT C
STATEMENT OF SPECIAL CONDITIONS
Responses to 7 questions from application item 4. ( A - G )
A. Our lot frontage is 57', similar to that of neighboring lots.
B. It is our understanding that several lots in this area were
platted this way, years ago.
C. No special privilege will be conferred.
D. We would feel deprived and it would be a hardship to us
if we cannot build a house on this lot, which has the same
frontage as neighboring lots in tbe same zoning district.
E. This certainly would be a minimum variance ( 3 feet )for
reasonable use of land and we fully intend to maintain all
other setbacks and requirements as described bv city
zonine: ree:ulations.
F. We believe that tbe granting of tbis variance and building
a new home would be helping to improve a beautiful
community .
G. As discussed in our pre-application meeting and cbecking
with existing lot frontages of adjacent properties, it was
shown to us that acquisition of such property would
result in a nonconforming situation because these
properties frontages are also 57' .
We appreciate your time and consideration in this matter,
ij;:n,
~
EXHIBIT "D"
Conditions of Approval
Project name: Bellamy Heights, East 35' of Lot 15 & West 22' ofLot16, Block 9
File number: ZNCV 06-001
Reference:
DEPARTMENTS INCLUDE
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL PLANNING AND DEVELOPMENT BOARD COMMENTS
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
Comments:
1. None X
ADDITIONAL CITY COMMISSION COMMENTS
Comments:
1. To be determined.
S:IPlanningISHAREDlWPIPROJECTSIBellamy Heights variancelZNCV 06,0011COND OF APPROV ALdoc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Bellamy Heights, E 35' of Lot 15 & W 22' of Lot 16, Block 9
APPLICANT'S AGENT: Mr. Zamil Abou, Nauras Corporation
APPLICANT'S ADDRESS: 3502 N. Powerline Road, Pompano Beach, FL 33069
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
February 21, 2006
TYPE OF RELIEF SOUGHT: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 5.D.2.a, requiring a minimum
lot frontage of 60 feet, allowing a minimum lot frontage of 57 feet and
requiring a minimum lot area of 7,500 square feet, allowing a minimum
lot area of approximately 6,850 square feet, for a proposed single-family
residence within the R1-A Single-Family zoning district.
LOCATION OF PROPERTY: Bellamy Heights, E 35' of Lot 15 & W 22' of Lot 16, Block 9
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Planning and Development Board, which Board found as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Bellamy Heights\ZNCV 06-001\DO.doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida
December 22, 2005
This item was postponed.
7. New Business
A. Bellamy Heights
Zoning Code Variance
1. PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
This item was postponed.
Bellamy Heights (ZNCV 06-001)
Zamil Abou
Nauras Corporation
Lots 15 and 16 of Block 9
Request for relief from the Land
Development Regulations, Chapter 2,
Zoning, Section 5.D.2.a, reqUiring a
minimum lot frontage of 60 feet to allow a
minimum lot frontage of 57 feet (a variance
of 3 feet), and requiring a minimum lot area
of 7,500 square feet to allow a minimum lot
area of approximately 6,850 square feet ( a
variance of 650 square feet) for a proposed
single-family residence within the R-1-A
Single-F amily zoning district.
B. United Way of Palm Beach County, Inc.
Malor Site Plan Modification
1. PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
United '/fay of Palm Beach County, Inc.
(MSPM 05-010)
Alan Strassler Architects, Inc.
United Way of Palm Beach County, Inc.
2600 Quantum Boulevard
Request for a major site plan modification
to construct a one-story 5,000 square foot
office building adjacent to the existing
16,393 square foot office all on 6.22 acres
zoned PID.
Present for the applicant was, Alan Strassler, 8895 N. Military Trail, Palm Beach
Gardens, Florida. Michael Rolls, the landscape architect was also present.
Attorney T olces administered the oath to the applicant.
Chairman Wische inquired if the applicant reviewed the staff comments. Mr.
Strassler responded he had and there were no objections to the comments.
3
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORtH
VI.-CONSENT AGENDA
ITEM F
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
0 December 6, 2005
0 December 20, 2005
0 January 3, 2006
[gj January 17, 2006
November 14, 2005 (Noon.)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17, 2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19, 2005 (Noon)
February 21,2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon) -
c_
NA TURE OF
AGENDA ITEM
o Administrative
[gj Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
0 Development Plans .-
0 '-.,..".~../
New Business
0 Legal --" --
0 Unfmished Business t~5
-.J ._- ~ --......,
0 Presentation ~" ... 'co
--
RECOMMENDATION: Motion to accept the written report to Commission of purchases over $10,000 for the month of
December 2005.
EXPLANATION: Per Ordinance 001-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which
states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a
purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities,
and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the
second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City
Manager".
PROGRAM IMPACT: Ordinance 001-66, Chapter 2, Section 2-56.1 has assisted departments in timely procurement of
commodities, services, and personal property. Administrative controls are in place with the development of a special
processing form titled "Request for Purchases Over $10,000" and each purchase request is reviewed and approved by the
Department Director, Purchasing Agent, and City Manager.
FISCAL IMPACT: Ordinance 001-66, Chapter 2, Section 2-56.1 has assisted departments in timely procurement of
commodities, services, and personal property. Administrative controls are in place with the development of a special
processing form titled "Request for Purchases Over $10,000" and each purchase request is reviewed and approved by the
Department Director, Purchasing Agent, and City Manager.
ALTERNATIVES: Revert back to the old bid threshold of$IO,OOO.OO.
~rtm~
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Department Name
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
APPROVED REQUESTS FOR PURCHASES OVER $10,000
FOR MONTH ENDED DECEMBER 2005
1. Vendor: Martin Fence Company
Requesting Department: Utilities
Purchase Amount:
Contact Person:
$ 12,466.25
Mark Bobich
Brief Description of Purchase:
Fence repairs at various Utilities locations (damaged by Hurricane Wilma)
Source for Purchase:
Piggyback - Palm Beach County
Fund Source: 401-2822-536-52-95
Hurricane Wilma
Purchase Amount: $ 17,280.00
Contact Person: Paula LeBlanc
2. Vendor: Preventative Maintenance Services
Requesting Department: Public Works I Facilities Mgmt
Brief Description of Purchase:
Re-roof of Tennis Center (damaged by Hurricane Wilma)
Source for Purchase: Three Written Quotes
Fund Source: 001-1211-512-52-95
Hurricane Wilma
Purchase Amount: $ 15,000.OC
Contact Person: Tony Lombardi
3. Vendor: Stokes Mechanical
Requesting Department: Utilities
Brief Description of Purchase:
Maintenance for Air Conditioning systems within the Utilities Department
Source for Purchase:
Piggyback - PB Co. School Board
Fund Source: 401-2821-536-49-17 &
401-2811-536-49-17
Contractual Services
Purchase Amount: $ 11,680.00
Contact Person: Paula LeBlanc
4. Vendor: Bulldog Fence Company
Requesting Department: Public Works I Facilities Mgmt
Brief Description of Purchase:
Replace wood fence at Rolling Green Municipal Complex (damaged by Hurricane Wilma)
Source for Purchase:
Three Written Quotes
Fund Source: 001-1211-512-52-95
Hurricane Wilma
Purchase Amount: $ 21,341.00
Contact Person: Peter Wallace
5. Vendor: Midrange Support & Service
Requesting Department: ITS.
Brief Description of Purchase:
Hardware and software technical support for IBM iSeries
Source for Purchase:
State Contract
Fund Source: 001-1510-513-46-22
Computer Maintenance
1 of 2
CITY OF BOYNTON BEACH
APPROVED REQUESTS FOR PURCHASES OVER $10,000
FOR MONTH ENDED DECEMBER 2005
6. Vendor: Ituran Florida Corp.
Requesting Department: Public Works I Fleet Maintenance
Purchase Amount:
Contact Person:
$ 16,639.60
Tim Calhoun
Brief Description of Purchase:
Installation and monitoring system for 24 Vehicles
Source for Purchase:
Three Written Quotes
Fund Source: 501-2516-519-49-17
Contractual Services
The purchases presented in this written report were approved in accordance with the provisions of Ordinance 001-66,
Chapter 2, Section 2.56.1, and are nOJ:;<I'::::d to Commission as required.
City Manager Approval:
Date:
\/~o~
{
. resented to Commission for information on January 17, 2006.
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VIII.-PUBLIC HEARING
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January J 7,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21 , 2006 February 6, 2006 (Noon)
[8J January 3,2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
I'P.SLt:.D -IrJ ~hlOp 0
o January 17, 2006 January 3, 2006 (Noon) March 2], 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM [gj Public Hearing 0 Legal
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Establish a date certain to conclude review of application for conditional use and site plan.
EXPLANATION: This matter was considered at the Commission's December 6, 2005 Commission meeting as a
public hearing item. The Applicant is seeking approval of a conditional use to operate a car wash and approval of a site plan.
Following an extensive quasi-judicial hearing, a motion to deny the application failed by a vote of 2 - 3. A subsequent
motion to approve the car wash with a condition was made and seconded. Prior to a vote on the motion to approve a
subsidiary motion to postpone was made and seconded. The subsidiary motion passed 3 - 2. Although no specific date for
resumption of the matter was fixed, it is appropriate that this matter be returned to this (January 3rd) agenda as public notice
requirements are in play. The Applicant has requested that the matter be continued to the January 17,2006. The Applicant's
request should be considered by the Commission in establishing a continued hearing date when the Commission deliberation
can be concluded and a vote taken on the main motion to approve.
PROGRAM IMPACT: None
FISCAL IMPACT:
None
AL TERNA TIVES: Conclude Commission deliberation and fmal vote on pending motion to approve the application
for conditioo,1 "'e ""d ,ite pl,n. -..: J /7 se"- No\e. 0""
~~#( ~ ~~~'
Depa ent Head's SIgnature City Manager's Signature
t!.. I ., Y A TTOI2It1~
Department e
~~
City Attorney / Finance / Human Resources
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
IX. - CITY MANAGER'S
REPORT
ITEM A
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
[gj December 6, 2005 November 14,2005 (Nbon) 0 February 7, 2006 January 17, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
[8J January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
[8J City Manager's Report
RECOMMENDATION:
Update on Capacity Reservation Fees, Capital Facilities Charges, and User Rate Charges study.
EXPLANATION:
Capacity Reservation fees offset some of the City's costs for financing costs of system expansions. These fees are
required from developers when new projects are approved. Capital Facilities Charges allow new demands to fund
capacity expansions. User Rates fund the operation, maintenance and renewal of the Utility system.
The City has commissioned a consultant to re-study its current rates in light of current and future expenses. That
study is currently on hold until capital expansion costs are finalized so as to complete the Capital Facilities Charges
portion ofthe study.
PROGRAM IMPACT:
All Utility Department programs are impacted directly by the availability of adequate funding.
FISCAL IMP ACT:
Rates and fees fund the entire Utility Department operation, and adequate rates and fees are therefore critical to the
reliable functioning of the Utility.
ALTERNATIVES:
The report outlines several of the critical factors being reviewed, or under consideration.
/J
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Department Head's Signature' City Manager's Signature
UTILITIES
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
To:
INTER-OFFICE MEMORANDUM
UTILITIES DEPARTMENT
COMMISSION AGENDA - CITY MANAGE~'S REPORL--~
I REI'EIVEO _ I
[~-------' I
. I
DEe 3 C! 2005 ; I
I !
CITY MANAGER'S OFFICE j
L-_____._______
Kurt Bressner, City Manager
From:
Kofi Boateng, P.E., Director of Utilities
Date:
December 28, 2005
Subject:
City Manager's Report on Utility Capital Fees and Rate Study
Pursuant to the November 2005, commission enquiry, please find the following comments on the
update of the utilities Reservation, Capital Facilities, and the User Rate Study Charges:
Reservation CharQes
Short-Term Basis
· Utilities has worked with others and taken measures to close the gap regarding
the payment of fees. Most of the developers have become current with their
payments, but there are still a few outstanding, notably the Arches and Boynton
Dixie projects. A suggestion has been made to revoke concurrency until
payment is made.
· Utilities has reviewed current administrative rules and codes and identified the
items that will need to be modified as part of a rule changing procedure to tighten
the process.
Long-Term Basis
· Utilities has initiated a revision of the existing code, with the goal of developing
a new one, for Commission Approval, that will more effectively address the
pa~ment concerns. A request for changes was sent to the City Attorney on Dec_
19 ,to start this process.
Capital Facilities CharQes
Background
· Capital Facilities Charges are restricted to the payment of costs associated with
capacity expansions only. These fees can be collected in advance of anticipated
expansion-related costs, or can be based upon anticipated debt service costs
related to expansion. The Capital Facilities charges cannot be used for system
improvements or repairs that do not result in additional capacity.
Preliminary Study - April2005/Current Status
· In the Draft rate study received from CH2MHiH in April 2005, the Water Capital
Facilities Charge was estimated to be $920 per equivalent dwelling unit (one
equivalent dwelling unit (EDU) being equal to a one-bedroom single family
home). This value was based upon an anticipated expenditure of $19,938,000
for capacity expansion, which was the best number available at the time.
However, since April the City has conducted a business case evaluation to
review additional capacity expansion options. Those options have not yet been
finalized, and will not be finalized until refined population projections are received
from FlU, which are expected in March 2006. Once the population figures are
received, both the capacity expansion option and the capital facilities charge can
be finalized in short order. The value in the draft report is virtually identical to the
$933 per equivalent dwelling unit now in effect.
· The Draft rate study also reviewed the Sewer Capital Facilities Charge. In April,
the only recognized expansion-related sewer costs were those for the lift station
356 basin, which were estimated at $6,310,000. Additional capacity costs for the
regional wastewater plant, or expansion of the reclaimed water system were not
specified at that time. Yet, even without those costs, the sewer capital facility
charge was estimated as increasing from the current value of $166 per EDU up
to $961 per EDU. As with the water figures, we will need the finalized population
projections, and also have to factor in any anticipated expansion-related costs
from the regional plant and/or reclaimed water system that are eligible.
Impact of the Charges
· The City will remain very competitive with other growing utilities in this area,
based upon the magnitude of capital facilities charges that were estimated in the
April 2005 draft report. The final report will include a comparison of these fees
with other utilities.
User Rate Charges Study
· Utilities reviewed historical annual reports generated by consultants to see if
there is a potential need to modify fees. There is definitely a need to modify fees,
as was predicted in the April 2002 draft rate study report by CDM. For this
reason, the City authorized CH2MHiII to proceed with a new rate study in late
2003. That study was received in draft form in April 2005, as identified in
previous paragraph, and has been on hold awaiting the Business Case
Evaluation (BCE) results, and now the population study results. As previously
noted the population study is underway by Florida International University (FlU)
and scheduled to be completed in the first week of March 2005. The funding of
future capital needs was shown to have a significant impact on rates, in the draft
study report.
· In an outline, the rate study will look at the cost of services both now and for the
next 5 years, at a minimum; Present and future income needs; renewal and
replacement costs; debt service coverage, etc. The study will also review the
capital facilities fees to assure that new growth will cover the cost of expansions.
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IX.-CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM B.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
[gj January 17,2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
[gj City Manager's Report
RECOMMENDATION: Review of staff recommendations for changes in mixed use and multi-family zoning
classifications as a follow-up to the joint meeting of the City Commission and Community Redevelopment Agency on
November 29,2005.
EXPLANATION: CRA staffhas prepared a comparative review of density in the CRA area called "CRA Density
Analysis" dated December 18, 2005 attached as Exhibit A. This analysis reviewed the impact of the City staff proposed
changes in the Mixed Use and R-3 zoning classifications. Based on an acreage review of the current and proposed zoning, the
CRA staff projects a reduction 00,447 residential units in all the redevelopment areas (Federal Highway, HOB, Woolbright
and Boynton Beach Blvd.) under the present projected maximum build-out of 19,931 units. The revised maximum build-out
would be 16,484 units forthe above mentioned reduction of3,447 units. Of these units, the proposed change in land use from
Mixed Use to Low Density Residential in the INCA area accounts for 2,040 unit reduction. This means that the remaining
1,407 units being reduced are spread over the larger re-development areas. This is not a significant reduction. The proposal
also includes a text amendment for the R-3 Multi-Family zoning to allow density from the current 10.8 DU/acre up to 20
DU/Acre provided that affordable housing units are provided or funds are provided for affordable housing units elsewhere. A
recap of the zoning changes is attached as Exhibit B to this report.
Discussion of the zoning and land use options on November 29,2005 is attached as excerpts of the workshop minutes as
Exhibit C.
PROGRAM IMPACT: This is a summary report of actions needed to implement the changes:
I. Zoning Text Amendment for new Mixed -Use Districts and R-3 District Modifications - Local Decision after
comprehensive plan language on goals are changed.
2. Change in Land Use Plan for INCA area from Mixed Use to Low Density Residential- Major Comprehensive Plan
Modification if area is over 10 Acres.
3. Modification of Phase 1 Area of HOB from Commercial to Mixed Use - Local amendment/under 10 acres.
4. Extension of Mixed Use along Boynton Beach Blvd West ofSeacreast to 1-95- Major Comprehensive Plan
Modification.
5. Modification of Commercial area at East end ofMLK to Mixed Use -. Local AmendmentlUnder 10 acres.
6. Extension of Mixed Use along North Side of Woolbright West to 1-95 - Major Comprehensive Plan Modification.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
7. Extension of Mixed Use along Federal Highway NE, SW and SE corners of Federal and Woolbright - Major
Comprehensive Plan Modification.
8. Reduction of Multi-Family Land Use to Low Density Residential North side ofNE 11th Ave from Seacrest to FEC
RR. Local AmendmentlUnder 10 acres.
9. Restoration of Multi-Family Land Use West of Sea crest - Boynton Terrace area (current zoning is R-3) - Local
Amendment Under 10 acres.
10. Conversion of Multi-Family and Single Family Land Uses South ofNE 6th Avenue (East of Sea crest) south to NE 4th
Avenue, thence east to NE 3rd St. - conversion would be to Mixed Use. Major Comprehensive Plan Modification if
area is over 10 Acres.
II. It should be noted that none of the changes proposed for the Mixed Use Zoning Districts will require an amendment
to the text of the Comprehensive plan.
FISCAL IMPACT:
None except for possible outside legal and planning assistance not expected to exceed $30,000.
AL TERNA TIVES: Retain status quo for all or some of the above changes. If changes are desired, items # I and 7 are
priority areas. Items # 3, #8, #9 are also priority but are local amendments under 10 acres.
/~
Department Head's Signature City Manager's Signature
City Attorney / Finance / Human Resources
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
eRA Density Analysis
12/18/2005
Exhibit A
Federal Highway I SHDR 165 20 3,300
Federal Highway II MUL 84.6 40 3,387
Federal Highway III (E of Fed) MUH 98 40 3,920 5,280
Federal Highway III (W of Fed) MUH 17 80 1,360
Federal Highway IV MUL 115 40 4,600
Federal Highway IV R-1AA 19 5.4 102 5,152
Federal Highway IV (2002 addition) MUL 11.25 40 450
Federal Highway V SHDR 49 20 980
Heart of Boynton (East of Seacrest) MUL 22.5 40 900
" R-3 41 10.8 442 1,832
" R-1 26 7.26 490
Density as Stated in Adopted Plans
Area LU Acres du/ac
Total Units
19,931
Federal Highway 1 SHDR 165 20 3,300
Federal Highwav II MUH 3 80 240
MUL2 15 30 450
R-3 22 20 440 1,347
R-1A 29 5.8 168
R-1AA 9 5.4 49
Federal Highway III (E of Fed) MUH 92 40 3,680
Federal Highway III (W of Fed) MUH 15.2 80 1,216
Federal Highwav III MUL2 6 30 180
Federal Highway III MUL1 1.85 20 37 5,113
Federal Highway IV MUL3 16 40 640
" MUL2 64 30 1,920
" MUL1 5 20 100
" R-3 8.6 20 172 4,250
" R-2 4.84 9.68 46
" R-1AA 19 5.4 102
FedlWoolbright intersection MUL3 31.75 40 1,270
Federal Highway V SHDR 49 20 980
Boynton Beach Blvd. East MUL3 15.5 40 620
MUL1 7 20 140 1,360
Boynton Beach Blvd. West MUL1 18 20 360
Boynton Beach Blvd. West MUL3 6 40 240
Woolbright North side MXL-1 6.7 20 134
Area
Proposed Density
LU Acres
du/ac
Total Units
16,484
Difference
3,447
Mixed Use and Multi Family Matrix as Proposed by City Staff
At Joint Meeting ofCityC-ommission and CRA i1/29/05 i
Max Buildil19l DLJ/Acre
Height Ft. Density
Qptional
DU/ Acre
-
Mixed Use High (f'vl.!-1..Higb)
Mixedl.Jsenhow~tf'vltJ-=-Low 3)
!'1!xed Use Low 2(t-1l.J-.L.<:>.~ 2)
Mixed Use Low 1 (MU-Lq~.l)
------- ...---- -.------,..... -.-....
R - 3.f"1u}tIfamily-Cu rre nt
R-3 Multi Family Propos_ed
80
40
30
20
10.8
10.8
150
75
65
45
45
45
none
none
none
none
none
20
Mixed U~~_ill1.!Lto1U~ti f=ClrTliILt-1it!r_ix a~_~..opose(Jby Mr. Barretta
At Joint Meeting of City Commission and CRA 11/29/05
. ... .. I
M9}< B u i1~il1 g
Height Ft.
[)1J/ Acre
Density
Optiol1_a_1
DU/ Acre
Mixed Use HLgh (MlJ-Higl1)
__ . _______.. _ _______ ,___ __ ___0' _m_m..M _ _____
t-1~_ed lJ_se Low 3 (MU-Lo,,^,.}}
M. ixed Use Low 2 (MU-Low 2)
____m . _______'.,_.... _____ ..... __..._________ -,--0.---------
.fv1i!<~d Us.~Lo't.ln2An.lf'vllJ-Low 2A) :
M.i,)(e_c1 Use Loy.' 1 (!'1.!-1-L91,o\i 1)
g-.3 MultiEaIllUy~_Current
R-3 Multi Fal'1'1i1y P,=-c>posed
150
100
75
65
45
45
45
80
60
40
30
20
10.8
10.8
none
none
none
none
none
none
20
Exhibit B
Floor Area
Ratio
4.00
2.00
1.50
1.00
1.00
1.00
Floor Area
Ratio
4.00
2.00
2,00
1.50
1.00
1.00
1.00
1/8/2006
Currently
Exists?
Yes
Yes
No
Yes
Yes
No
Curren!ly
Exists?
Yes
No
Yes
No
Yes
Yes
No
Coml'1'1~l1tsnonc:ity?!affnF>roP.e>..s.al :~'<:>'l'lill.9.I~xt Amendment needed to establishLJPp~r density.
forp-.....3frc:>rn 10.8 DLJ/A.cIe to 20 Dlli~cr:~.__Increased density would be considered as a
Conditiol1aIU~~'pro-"ic1~d. ttlClt~ffor.9_able.nt'lc>using_units wereproviped. However! the use of
$'p~giClIHi.9.t1.D_e~!!yR~sidl:mt@lla!ld u~~.!9 a_c!<!r_e~s.Cl!fQrdable hou_S!l'lggoClls~i11 r~.9.LJir~9~arge_sc:ale text
Cl.11'l.~n(j_fT!.~l'1t toJl1eCol'l1j>rEll1..el1~ye!,IClI1~n_TheJ.CJnd can then be rezoned to either R-3 or to IPUD depending
on the size and t~e of tl1.e prop()~ed development.
------ --
Large ScC}le Amendm~.!lt needed remove INCA area as current Mixed Use to Single Family.
i
Estalishment of New Mixed Use Low 2 (65 ft. height and 30/DUjacre) may need large scale
amendment.
Unit Redu<:.tiQl"lin Downtownt}":'OB, f~der:ClILJ3oynt()_n, \1Y..s>olbright C(j.r:ridors with staff proposal is
estimated at 3,447 units. The lar est reduction is the INCA area with 2,040 units 3,337-1,347
Meeting Minutes
Joint Workshop Commission/CRA
November 29, 2005
MINUTES OF THE JOINT WORKSHOP WITH THE CITY COMMISSION AND
COMMUNITY REDEVELOPMENT AGENCY HELD AT THE CITY OF BOYNTON
BEACH SENIOR CENTER, BOYNTON BEACH, FLORIDA, ON TUESDAY,
NOVEMBER 29, 2005 AT 6:30 P.M.
Present:
Excerpts of Land Use Discussion Only- Exhibit C
City Commission
Community Redevelopment Agency
Jerry Taylor, Mayor
Carl McKoy, Vice Mayor
Bob Ensler, Commissioner
Mike Ferguson, Commissioner
Mack McCray, Commissioner
Jeanne Heavilin, Chairperson
Henderson Tillman, Vice Chair
James Barretta
Alexander DeMarco
Don Fenton
Marie Horenburger
Kurt Bressner, City Manager
Jim Cheraf, City Attorney
Janet Prainito, City Clerk
Lisa Bright, Interim Director
Ken Spillas, Board Attorney
Mayor Taylor called the meeting to order at 6:33 p.m.
Mr. Bressner reviewed the agenda items, anticipated procedure and time frames allotted for
each item on the agenda. Mr. Barretta requested an opportunity to make a short presentation
after Howard Kohn of the Chesapeake Group.
II. Review CRA Corridor Plans for Boynton Beach Boulevard, Federal Highway and
Heart of Boynton.
The purpose of this item is to review possible refinements to the three corridor plans.
Narratives and maps showing current plans and proposed refinements will be
presented. The Federal Highway and Heart of Boynton Plans have been approved by
the City Commission. The Boynton Beach Boulevard Corridor Plan and the
Woolbright Corridor Plan have not been approved by the City Commission.
Mr. Greene explained the Federal Highway Corridor plan was the first partial update of the
Community Redevelopment Agency (CRA) Plan. The Heart of Boynton (HOB) Plan was the
second partial update of the CRA plan. Comments from the last meeting regarding staff
proposals have been considered and in some instances incorporated into the proposed plans.
The first area Mr. Greene discussed was the area adjacent to Sara Sims Park which is
designated C-2 along with St. John Church and the intersection of Martin Luther King (MLK) and
Sea crest. The contradiction is the plans call for expansion of the Sara Sims Park and
Meeting Minutes
Joint Workshop Commission/CRA
November 29,2005
elimination of commercial uses west of Seacrest. Due to current problems the community did
not want those uses. The recommendation was that the area become recreational as part of
the expansion of the Sara Sims Park. The second parcel was the former Boynton Terrace, west
to Ocean Breeze. The Heart of Boynton plans call for everything west of Seacrest to be single
family. Currently, multi family is being developed. Mr. Greene recommended to allow multi
family and townhouse development as it would affect the overall character of the area.
The third area discussed was the St. John Baptist Church and the plan called for C-2 zoning.
Staff's recommendation was for a mixed-use zoning proposed for the intersection of MLK and
Seacrest south. Mr. Greene referred to the third area being the southeast part of HOB currently
zoned mixed-use low. It was felt that the mixed-use designation should be concentrated at
major nodes such as Seacrest and Boynton Beach Boulevard. Staff's recommendation was to
zone the area R3 or multi family, a less intense category providing a better transition toward
the intersection.
As you enter Boynton Beach from 1-95, the current zoning goes from a mixed-use low one to
mixed-use low three to mixed-used high intensity. Mr. Greene contended it would make more
sense to change it all to mixed-use low three as it is at the intersection which is a significant
commercial node and would serve the entire area downtown and the Heart of Boynton
neighborhoods both south and west. It would become a much more attractive commercial
location.
The next area discussed was an industrial area along the east part of the HOB along the
railroad. Mr. Greene suggested the area remain industrial and maintain light industrial up
against the multi family area. He stressed Boynton Beach does not have heavy industrial.
Mr. Greene then addressed the second planning area being eight, along Federal Highway and
nine the INCA area. The land use designation in the plan called for mixed-use. The existing
zoning and existing uses on the ground, however, are R-1 and R-1-A. Realistically, Mr. Greene
did not foresee the area ever becoming mixed-use. It was his contention the land use should
be changed to what exists on the ground. The depth should be one lot deep but could not be a
fixed depth, but vary by development, as long adjacent properties are residential. Mr. Greene
moved on to the Federal Highway and Woolbright Road intersection suggesting the entire
intersection should be fairly intense mixed-use. This would deviate from the wedding cake
effect previously planned with high intensity in the middle and stepping down on the north and
south ends with the lowest density last. This concept would deliberately interject the potential
to go up to 75 feet at Federal Highway and Woolbright and lowest at the 1-95 intersection and
the bridge across the Intracoastal.
There is a study underway and a Notice of Intent and the plans call for no commercial on the
west side of Seacrest. The residents have been concerned about the kinds of commercial use
there now and what was likely to be added, especially if a commercial node exists at the
intersection of Seacrest and Boynton Beach Boulevard. Staff recommended the area be part of
the single family residential. Mr. Greene illustrated the neighborhood north of MLK and east of
Seacrest in the plan calls for R-3 multi family north to the property line between 11th and 12th
Street. Previous meetings and the nature of development had been to have development in
the MLK corridor stop at the property line between 10th and 11th. In the past several years
there has been infill of single-family homes along 11th between Seacrest and the railroad. Mr.
2
Meeting Minutes
Joint Workshop Commission/CRA
November 29, 2005
Greene recommended the original intent should be followed making the entire area R-l. The
HOB area should be kept as the core area for rehabilitation and infill. The idea would be to
retain the character of the community and to conduct surgery to solve the specific problems in
the community.
Mr. Greene believed there was interesting potential in the area going south along 4th Street and
the railroad along a fairly wide street. The proposed Lofts development provided an
opportunity for a transition from mixed-use low two to go to mixed-use low one. This would
also create a transition to Pence Park. The other area is higher density with R-3 along
Southeast 4th near Southeast 12th.
Commissioner McCray requested a definition of the designation multi family. Mr. Greene
explained it was 10.8 du and height of 35 feet in the development being proposed.
Commissioner McCray suggested what the people wanted done in District II has been done
elsewhere and perhaps the opportunity for District II had been compromised. Mr. Greene
reported the proposal had gone through staff review but had not been brought before the CRA.
He felt there was opportunity for more.
Reverend Lance Chaney was concerned that a change from commercial use to mixed-use
around the St. John Baptist Church would affect parking, vegetation, and the possibility for
building a family life center if the zoning were changed to single family. He inquired if the
change to commercial use could be moved another block south.
Mr. Greene advised the area of the Church is C-2 zoning which is very rigid while the mixed-use
designation is more flexible and would not infringe on the Church's plans. Commissioner
McCray cautioned if a developer bought the whole block as mixed-use the entire area could be
drastically changed. If the owner would then default on a loan the problems that exist now
could be recreated. Mr. Greene emphasized that any owner has the right to request a rezoning.
If the Church wants to remain C-2 or go to mixed-use, a request for a variance can be
requested.
Mr. Barretta asked if the current mixed-use zoning allowed churches. Mr. Rumpf reminded
everyone the transition would be from a two mixed-use system to four mixed-use designations.
The majority of allowable uses have not been established. Templates have been gathered.
Mr. Greene continued explaining the west side of Seacrest has been planned for single family
and staff concurs with that zoning. However, there is a portion that is currently zoned R-3 and
the developer proposes a townhouse development that complies with the existing zoning on the
ground. Mr. Greene clarified staff assures there is compliance and sufficient side yard setbacks,
and then forwards the request to the CRA and Commission.
A member of the audience asked if the Community would then have any input and Mr. Greene
outlined the process including the time when community input before both the Commission and
CRA would be permitted. The question was also asked if the developer would have the right to
submit the proposal and Mr. Greene replied yes.
3
Meeting Minutes
Joint Workshop Commission/CRA
November 29,2005
Mayor Taylor stressed no money had been given to any developers and the owner of a property
has the right to develop the property according to the Code. If all the rules are followed the
proposal cannot be denied without subjecting the City to possible legal ramifications.
Reverend Chaney wanted to know how difficult it would be to get the zoning changed. He
voiced his concern if the area south of 8th Avenue would change to multi family it would stifle
the growth of the two churches in the area. Mr. Greene noted churches are unique and can go
into single family areas depending on the size of the church, location and traffic flow. He
emphasized the regulations are still evolving and the needs of the people have to be
understood in view of the proposed mixed uses. Mr. Rumpf compared the existing zoning going
from R-2 to R-3 increasing the developmental potential and not restricting the use.
Ms. Heavilin questioned the possibility of adding more R-3 on the west side of Seacrest north of
Boynton Beach Boulevard where there is mixed use low. She contended the workforce had a
need for affordable housing and since the inception of the plan, building costs have gone up so
the same type of projects cannot be built. She felt more multi family areas should be added to
buffer and tie into the intersection. Most of the changes, in her opinion, were on target but
one area that needed change would be industrial and light industrial south of the railroad
tracks.
Mayor Taylor agreed staff had done a great job with the proposed changes and work on the
HOB plan. Mr. Greene was right on target with the area west of Seacrest with major emphasis
on stabilizing the single family neighborhood on the east side. The intent of the plan was to
look for opportunity to increase the availability of services and jobs. The suggestions enhanced
the chance for affordable housing based on changes in the market to better the area along MLK
to the east and the mixed-use low one being bumped to mixed-use three would garner more
density .
Mr. Greene commented the rationale is where to concentrate the commercial mixed-use for that
component. It all would go back to the point the reason mixed use low is expanding west,
Boynton Beach Boulevard is the corridor and with more intense commercial development, the
node will provide a commercial hub for the entire area. It will not have any effect on the low
density residential area.
Mr. Rumpf added most of the area would be mixed use high and not let the growth sprawl and
yet address the edges to transition down and up. This concept would address the appearance,
intensity and density. Mr. Greene noted there would be four mixed-use districts without
including Congress Avenue. He speculated too many mixed-use districts would not be needed.
Ms. Horenburger questioned where the people would go with all the redevelopment at the
Seacrest and Boynton Beach Boulevard intersection as the commercial node is created. She
noted the Church had just been remodeled and the post office is on the corner. She asked if
the commercial development envisioned a neighborhood Publix. Mr. Greene responded the
plan was to identify the opportunity and create it in the Code. Ms. Horenburger further asked if
the former Boynton Terrace location west of Sea crest as multi family and fee simple homes
would not allow single family units under the Code. Mr. Greene cautioned the intent was only
to prevent an extension of the kind of commercial uses that exist along MLK down the street.
Ms. Horenburger asked how single-family homes along Seacrest could be prevented or
4
Meeting Minutes
Joint Workshop Commission/CRA
November 29,2005
discouraged. Mr. Rumpf replied that fact had not been ignored and staff realized four to six lots
would front on Sea crest and not be redeveloped. The town home units would not front onto
seacrest. Mr. Greene purported the lots were part of phase one of the HOB plan and could be
acquired.
Mr. Barretta asked if the intent was to acquire them all to eliminate commercial along seacrest.
Mr. Finkelstein remarked the west side mixed use is proposed to be R-3. He asked if any
thought had been given to increase the density. With rising construction costs it had become
impossible to do affordable housing units. He also suggested giving a density bonus.
Howard Kohn summarized the retail study he had completed for the CRA for the purpose of
attracting and keeping businesses within the CRA area. His analysis was two pronged using a
comparative assessment with other cities and an industrial and professional services
assessment. Mr. Kohn also did demand forecasting. He reported office work in the larger area
is really the driving force on retail and the retail cannot exist without rooftops. Congress
Avenue will continue to dominate. Boynton Beach has grown and is running out of virgin land
which is a positive for the CRA and redevelopment. He contended there was a high demand for
residential compared to other cities. Growth factors include new household, demographic
changes and office employment. The entire county will have expanded office development.
Opportunities from growth are 50% in Boynton Beach while only 4% in Palm Beach County.
Mr. Kohn's analysis revealed the CRA will have a higher average income because of the
Intracoastal. His contention was if the retail is placed in a strip it will have marginal benefit.
He felt the retail needed to be integrated into residential. Any restaurants would need to be
brought into the mix at the beginning planning stage. Maximization of the waterfront is critical.
Mr. Kohn held the Chamber of Commerce should take a lead on existing business opportunities.
He contended most of the residential should be along Federal Highway and one or two blocks in
depth. According to Mr. Kohn, the CRA should focus on office space in a variety of forms and
could go along MLK and other corridors. Currently the total number of dwelling units is in the
minimum range and should be increased. The goal in his estimation should be to control retail
along Federal Highway with most residential units also along Federal Highway.
Mr. Myott asked if the retail should be the whole length of Federal Highway or broken up. Mr.
Kohn reiterated the residential should be integrated with retail in structure. Mr. Myott felt all
fronts should be retail uses. Mr. Kohn contended it should be active space, but not all retail.
A person in the audience questioned if the commercial on Federal Highway, seacrest and
Boynton Beach Boulevard would compete with each other and remain sustainable. Mr. Kohn
replied further study would be needed along with review of the developments.
Mr. Barretta maintained the study was done to find out how many residential units would be
required to create the downtown envisioned by the City and CRA. He contended the units that
have been eliminated have to be redistributed until a further study is complete. His second
concern related to the skyline and the wedding cake effect proposed. Mr. Barretta proposed an
adjustment in height and density increasing the 75 feet to 100 feet and increasing the 45 feet
up to 75 feet or 65 feet which would replace the 2000 units eliminated and preserve the
skyline.
5
Meeting Minutes
loint Workshop Commission/CRA
November 29, 2005
Commissioner McCray questioned how the proposed change would affect the residential areas
located behind the skyline. Mr. Barretta replied it would involve careful planning along the
edges to not create a drastic step down in height. The shadowing effect would still be a
concern for Commissioner McCray and he felt replacing one and two story blight with seven
story blight in the future was not the answer. He inquired about the qualifications of Mr.
Barretta who responded he was an architect.
Mr. Finkelstein applauded the idea of going back to finish the study to support the downtown.
He felt the area of Ocean Avenue to town center is a vibrant area and softening the drops
between heights and losing dwelling units would be a huge mistake. Adding more units in the
area of the Heart of Boynton that needs more density should be addressed.
Mr. Bressner summarized the options of the Commission and the CRA for changes but
cautioned doing too much too fast especially if it is done in the wrong area. Mr. Barretta
agreed and stress the City could not afford to lose any residential units.
Mayor Taylor offered his opinion that the worst scenario would be to create store fronts that
could not be supported by the population and would result in empty store fronts. Mr. Myott
suggested the store fronts and restaurant should be concentrated in retail areas in several
locations along Federal Highway. He did not like the concept that every development have a
retail store on the bottom floor.
Mr. Barretta recognized the fact Ms. Brooks would need to look at the kind of uses as it may be
more appropriate to have office space rather than retail as long as the bottom floors were
active space.
Mr. DeMarco alleged more density would further intensify traffic and parking problems. Ms.
Brooks remarked the land bank had plans for future parking. Ms. Horenburger's opinion was
too much office space would quell retail. She agreed with Mr. Myott's idea of clustering retail in
certain areas within walking distances.
Commissioner Ensler wondered what the turnover and vacancy rates on commercial properties
over a period of time had been in Delray Beach since it was similar in size to Boynton Beach.
Ms. Heavilin indicated Delray had just completed a retail study. A member of the audience
stressed the transition from 45 foot to single family residential would be difficult. Mr. Barretta
noted west of the INCA development is a narrow strip that would never reach the heights
suggested.
Reverend Chaney agreed with the Commission and City Manager that the MLK corridor should
not have tall buildings.
Ms. Horenburger contemplated the addition of Scripps to south Florida might accelerate the
railroad and transportation usage requiring a station at the heart of the downtown area.
Mayor Taylor thanked Mr. Kohn and Mr. Barretta for their presentations.
6
KII. - LEGAL
ITEM A.1
1 ORDINANCE NO. ()$'.JO 013
2
3
4
5 AN ORDINANCE OF THE CITY COMMISSION OF
6 THE CITY OF BOYNTON BEACH DECLARING A
7 HOUSING EMERGENCY AS A RESULT OF THE
8 IMPACTS OF HURRICANE WILMA; AMENDING
9 THE CITY OF BOYNTON BEACH'S LAND
10 DEVELOPMENT REGULATIONS TO PROVIDE FOR
11 THE PLACEMENT OF MOBILE HOMES AND
12 TRAILERS IN RESIDENTIAL AREAS AS
13 CONDITIONAL USES; PROVIDING FOR
14 CONFLICTS; PROVIDING FOR SEVERABILITY; AND
15 PROVIDING AN EFFECTIVE DATE
16
17 WHEREAS, the State of Florida, Palm Beach County, and the City of Boynton
18 Beach declared a state of emergency related to Hurricane Wilma; and
19 WHEREAS, the impacts associated with Hurricane Wilma created a state of
20 emergency in the City of Boynton Beach, and the City of Boynton Beach does hereby
21 declare that an emergency exists regarding emergency housing needs resulting from
22 Hurricane Wilma; and
23 WHEREAS, the devastation created by the hurricane has caused damage to all types
24 of dwellings in the City of Boynton Beach, and as a result citizens and residents are seeking
25 housing assistance from the Federal Emergency Management Agency; and
26 WHEREAS, due to the damage to dwellings within the City, the City Commission
27 finds it necessary to declare a housing emergency in order to allow residents and citizens to
28 avail themselves of other temporary housing options; and
29 WHEREAS, this is an emergency condition, constituting an immediate threat to the
30 life, health and safety of the citizens of the City and it is necessary to assist the citizens and
31 residents of Boynton Beach with this housing emergency.
S:\CA \Ordinances\Housing Emergency (Declaration) QG rev] ] 3005.doc
1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
3
Section 1.
The foregoing "Whereas" clause is true and correct and is now ratified
4 and confirmed by the City Commission.
5
Section 2.
As a result of the impacts from Hurricane Wihna which struck the City
6 of Boynton Beach on October 24, 2005, the City Commission finds that there has been
7 significant damage to dwelling units within the City of Boynton Beach. As a result of the
8 damage, many citizens and residents are faced with the possibility of being displaced from their
9 residences while repairs are made to the residence. Therefore, the City Commission finds that
10 there is a housing emergency in the City of Boynton Beach, and the City Commission desires
11 to provide for the ability for residents and citizens to provide for alternative housing during the
12 time this housing emergency is in effect.
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Section 3.
That Part Ill, "Land Development Regulations", Chapter 2, "Zoning", is
hereby amended by enacting a new Section 11.3, "Emergency Housing", to read as follows:
Section 11.3 Emergency Housing.
A. In the event a housing emergency is declared to exist by
the City Commission following a natural or man-made
disaster, and subiect to the conditions contained in this
Section, temporary structures such as mobile homes,
travel trailers and recreational vehicles may be used as
temporary housing by individuals who have been
displaced from their primary residence due to damage
from the disaster.
B. The following conditions shall apply to the use and
placement of temporary structures such as mobile
homes, travel trailers and recreational vehicles placed on
properties only after the City Commission declares a
housing emergency following a natural or man-made
disaster:
(1) A maximum of. one (1) travel trailer/mobile
home/recreational vehicle for the sole occupancy by
the existing residents of the damaged home, will be
allowed on an existing home site providing the
following conditions exist on the site:
(a) The home located on the site has been
S:\CA \Ordinances\Housing Emergency (Declaration) QG rev 1 13005 .doc
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declared "unsafe" by the City's Building
Official or designee.
(b) The sanitary sewer must be properly
connected to the City's sanitary sewer
system in accordance with codes in effect
at the time.
(c) Electrical service must be available on site
and have a proper connection for a travel
trailer/mobile home/recreational vehicle.
(d) Only a licensed mobile home installation
Contractor will be allowed to apply for a
permit and perform any work related to the
connection of plumbing and electrical
service systems to the site.
(2) Setback requirements shall be complied with to the
extent possible;
(3) All other applicable regulations and code
requirements, except parking, shall apply,
including, but not limited to, flood plain
management.
(4) The use of mobile homes, recreational vehicles, or
travel trailers as temporary residences in a zoning
district where such use is prohibited prior to the
declaration of the housing emergency shall cease
either upon the repair or reconstruction of the
individual's residence or no later than 18 months
after the date the City Commission declares a
housing emergency, whichever occurs first;
(5) Housing sites for multiple temporary dwelling units
established by the Federal Emergency Management
Agency and approved by the City Commission,
may be established in any zoning district;
(6) Legal and proper disposal of all sanitary sewer and
stormwater is required;
(7) Water and/or sewer connection to previously
unserved locations will require permits and the
payment of applicable connection fees.
Section 3.
All laws and ordinances applying to the City of Boynton Beach in
41
40 conflict with any provisions ofthis ordinance are hereby repealed.
Should any section or provision of this Ordinance or any portion
Section 4.
42 thereofbe declared by a court of competent jurisdiction to be invalid, such decision shall not
43 affect the remainder of this Ordinance.
S:\CA \Ordinances\Housing Emergency (Declaration) QG revl13005.doc
3
Section 5.
Authority is hereby given to codify this Ordinance.
This Ordinance shall become effective immediately upon adoption.
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Section 6.
FIRST READING this _ day of ~. _~ ' 200
SECOND, FINAL READING AND PASSAGE this _ day of _~~, 2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
S:ICA 10rdinanceslHousing Emergency (Declaration) QG rev] 13005.doc
4
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\.l
XII. - LEGAL
ITEM A.2
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5,2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
r8J January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
.~ :;
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing [gj Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
.<
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RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-215.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
Gulfstream Gardens Phase II (ANEX 05-004)
Bradley Miller, Miller Land Planning Consultants, Inc.
P.B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old
Dixie Highway
Request to annex a 3.166 acre portion of a 5.47 -acre project.
DESCRIPTION:
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
~M'
Develop ent Department Director
L() ~~
Planning and Zo g rrector CIty Attorney / Fmance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens IMNEX\Agenda Item Request Gulfstream Gardens II ANEX 05-004 1-
17-06.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- DO I
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FI~ORIDA, ANNEXING 3.166* ACRES OF
5 PARTIALLY DEVELOPED PARCELS OF LAND
6 THAT IS CONTIGUOUS TO THE CITY LIMITS
7 WITHIN PALM BEACH COUNTY AND THAT
8 WILL, UPON ANNEXATION, CONSTITUTE A
9 REASONABLY COMPACT ADDITION TO THE
10 CITY TERRITORY; PROVIDING THAT THE
11 PROPER LAND USE DESIGNATION AND PROPER
12 ZONING OF THE PROPERTY SHALL BE
13 REFLECTED IN SEPARATE ORDINANCES TO BE
14 PASSED SIMULTANEOUSLY HEREWITH;
15 PROVIDING FOR CONFLICTS, SEVERABILITY,
16 CODIFICATION AND AN EFFECTIVE DATE;
1 7 PROVIDING THAT THIS ORDINANCE SHALL BE
18 FILED WITH THE CLERK OF THE CIRCUIT
19 COURT OF PALM BEACH COUNTY, FLORIDA,
20 UPON ADOPTION.
21
22 WHEREAS, the Comprehensive Plan for the City of Boynton Beach requires the
23 development of an Annexation Program; and
24 WHEREAS, The owners, Palm Beach Chinese Christian Chapel, Inc.,
25 Parbhubhai K. Patel and Howard K. Britt, by and through their agent, Bradley Miller,
26 Miller Land Planning Consultants, Inc., of the property more particularly described
27 hereinafter, has heretofore filed a Petition, pursuant to Section 9 of Appendix A-Zoning,
28 of the Code of Ordinances, City of Boynton Beach, Florida, for the purpose of annexing
29 a certain tract ofland consisting of approximately 3.166 acres; and
30 WHEREAS, the City of Boynton Beach hereby exercises its option to annex the
31 following tract of land as hereinafter described, in accordance with Article I, Section 7
32 (32) of the Charter of the City and Section 171.044, and 171.062(2), Florida Statutes;
3 3 and
34
S:\CA \Ordinances\Planning\Annexations\Annexation - Gulfstream Gardens I1.doc
1 WHEREAS, said tract of land lying and being within Palm Beach County is
2 contiguous to the existing city limits of the City of Boynton Beach, and will, upon its
3 annexation, constitute a reasonably compact addition to the City territory.
4 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION
5 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
6
Section 1.
The foregoing Whereas clauses are true and correct and
7 incorporated herein by reference.
8
Section 2.
Pursuant to Article I, Section 7 (32) of the Charter of the City of
9 Boynton Beach, Florida and Section 171.044, Florida Statutes the following described
10 unincorporated and contiguous tract of land situated and lying and being in the County
11 of Palm Beach, Florida, to wit:
12 See attached Exhibit "A"
13
14 CONTAINING APPROXIMATELY 3.166 ACRES OF LAND
15
16 is hereby annexed to the City of Boynton Beach, Florida, and such land so annexed shall
1 7 be and become part of the City with the same force and effect as though the same had
18 been originally incorporated in the territorial boundaries thereof.
19
Section3 :
That Section 6 and 6(a) of the Charter of the City of Boynton Beach,
20 lorida, is hereby amended to reflect the annexation of said tract of land more particularly
Section 4:
That by Ordinances adopted simultaneously herewith, the proper City
21 escribed in Section 1 of this Ordinance.
22
23 oning designation and Land Use category is being determined as contemplated in Section
24 171.162(2), Florida Statutes.
25
Section 5.
All ordinances or parts of ordinances in conflict herewith are hereby
26 epea1ed.
S:\CA \Ordinances\Planning\Annexations\Annexation - Gulfstream Gardens ll.doc
1 Section 6: Should any section or provision of this Ordinance or any portion thereof
2 e declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
3 remainder of this Ordinance.
Section 7:
This Ordinance shall not be passed until the same has been advertised
4
5 or two (2) consecutive weeks in a newspaper of general circulation in the City of Boynton
6 each, Florida, as required by the City Charter and Section 171.044, Florida Statutes.
Section 8.
This ordinance shall become effective immediately upon passage.
7
8
Section 9.
Specific authority is hereby given to codify this Ordinance.
9
Section 10.
This ordinance, after adoption, shall be filed with the Clerk of the
10 Circuit Court of Palm Beach County, Florida.
11
FIRST READING this ~ day of Ja..t'\lULry , 2006.
SECOND, FINAL READING and PASSAGE this _ day of
,2006.
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27 ATTEST:
28
29
30 City Clerk
31
32
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \Ordinances\Planning\Annexations\Annexation - Gulfstream Gardens ll.doc
LAND DESCRIPTION
GULFSTREAM GARDENS PHASE II
(PCN 00-43-46-04-17-000-0430)
LOTS 43,53, 53A, AMENDED PLAT OF TRADE WINDS ESTATES, A SUBDIVISION
IN PALM BEACH COUNTY, FLORIDA ACCORDING TO THE PLAT THEREOF ON
FILE IN THE OFICE OF THE CLERK OF THE CIRCUIT COURT IN AND FOR PALM
BEACH COUNTY, FLORIDA, IN PLAT BOOK 21, PAGE 73.
(PCN 00-43-46-04-17-000-0541)
THE EAST 300 FEET OF LOTS 54 AND 55, AMENDED PLAT OF TRADE WINDS
ESTATES, PALM BEACH COUNTY, FLORIDA ACCORDING TO THE PLAT
RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT IN AND FOR
PALM BEACH COUNTY, FLORIDA THEREOF, IN PLAT BOOK 21, PAGE 73,
SUBJECT TO THE EXISTING RIGHT-OF-WAY OF U.S. HIGHWAY #1, TOGETHER
WITH IMPROVEMENTS LOCATED THEREON.
TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING It ZONING DMSION
MEMORANDUM NO. PZ 05-215
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AICP ~
Senior Planner e:..
Michael W. Rum;i1()
Director of Planning and Zoning
November 1, 2005
Gulfstream Gardens II/ANEX 05-004 & LUAR 05-012
Annex a portion of the property, amend the future land use
designations from CHIS Commercial High Intensity with an
underlying 5 du/ac residential potential (Palm Beach County),
Local Retail Commercial (LRC) and General Commercial (GC) to
Special High Density Residential (SHDR) and rezone the
properties from CG General Commercial (Palm Beach County)
and C-3 Community Commercial to PUD Planned Unit
Development.
Property Owner( s):
Applicant; Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
PROJECT DESCRIPTION
Palm Beach Chinese Christian Chapel, Inc, Parbhubhai K. Patel
and Howard K. Britt
Gulfstream Gardens, LLC/MiIler Land Planning Consultants, Inc.
Approximately 1/4 mile north of the intersection of Gulfstream
Boulevard between Federal Highway and Old Dixie Highway
(Exhibit "A'')
::1:5.47 acres
CHIS (Palm Beach County), Local Retail Commercial (LRC) and
General Commercial (GC)
CG General Commercial (Palm Beach County), C-3 Community
Commercial and C-4 General Commercial
Special High Density Residential (SHDR)
Page 2
File Number: ANEX 05-004 lUAR 05-012
Name: Gulfstream Gardens II
Proposed Zoning:
PUD Planned Unit Development
Proposed Use:
108 multi-family dwelling units in Phase II of the Gulfstream
Gardens development containing a total of 307 units
Adjacent Uses:
North:
To the northeast, property within the City of Boynton Beach
currently being developed as a multi-family residential project
(Bayfront) classified Special High Density Residential (SHDR) and
zoned IPUD Infill Planned Unit Development. To the northwest,
developed (residential) property lying in Palm Beach County
designated CHIS and zoned CG General Commercial
South:
Property designated Special High Density Residential (SHDR) and
zoned PUD Planned Unit Development approved for development
as multi-family residential (Gulfstream Gardens I)
East:
Right-of-way of Federal Highway then property in Palm Beach
County designated CHIS and zoned CG General Commercial
West:
Rights-of-way of Old Dixie Highway and the FEC railroad then
property designated Conservation (C) and zoned REC Recreation
(Seacrest Scrub)
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential land use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Conidor Communitv Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the land Development Regulations.
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 5.47 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
Page 3
File Number: ANEX 05-004 lUAR 05-012
Name: Gulfstream Gardens II
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
The site plan for Gulfstream Gardens Phase II continues the overall design of Phase I lying to
the south, which was approved on October 5, 2005. General ingress and egress to the property
is from Phase I, with only an external emergency access being provided from Old Dixie
Highway. The internal circulation is provided by 24' wide bidirectional drives. The circulation
layout appears maze-like and somewhat inconvenient for residents living near the center of this
second phase of development. Staff recommends that access and circulation pattern be
improved by converting the emergency access to a secondary ingress/egress driveway to Old
Dixie Highway.
Residential units are contained in 10 three-story buildings each containing 11 units. Four of the
buildings surround a central recreation area containing a swimming pool, cabana and spa. One
building is parallel to Federal Highway, with another perpendicular to the roadway. One
building is parallel to Old Dixie Highway.
Unit sizes and configurations range from a two bedroom/two bath unit type containing 1,265
sq. ft. under air, up to a three bedroom/three and one-half bath unit type containing 2,515 sq.
ft. under air. All of the units have porches, patios and decks. Required parking for residents
and the recreation area total 221 spaces; the site plan shows a total of 249 spaces provided in
a combination of internal garages, carports and regular parking spaces.
Since a site plan is substituting for a master plan, as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
land Use Map.
Pursuant to Section 9.C.2(2) of the land Development Regulations, when reviewing requests
for annexation, staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instances, staff analysis relates only to consistency with
other relevant portions of the Comprehensive Plan, the dty's annexation program and service
capability. In this instance, however, the property under consideration is a combination of
Page 4
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to/ a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the Citys risk
manager. The planning department shall also recommend limitations or
requirements/ which would have to be imposed on subsequent development of the
property, in order to comply with poliCies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
"Policy 1.17.1 The City shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map/ except where
access is greatest and impacts on residential land uses are least'~ and
''Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase/ particularly in the Coastal Area. "
The subject property is located in Planning Area V (Entrances to the City) in the Federal
HitJhwav Corridor Community Redevelopment Plan, which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion." (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it Is proposed at a scale and massing that will
Page 5
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern, or would create an isolated district unrelated to adjacent and nearby
districts, or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the south, where the Gulfstream Gardens Phase I is located, and to the northeast
where Waterside, a project with similar densities and the same land use designation is located.
The three single-family buildings located in the unincorporated area on the northwest of the
property are designated and zoned for commercial development and the structure fronting on
Old Dixie Highway appears to have a commercial use.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses to multi-family residential
for condominium and townhouse development has become more prevalent in the Federal
Highway corridor in the last four years. While not the case in this instance, often the
conversion serves to remove marginal, and sometimes undesirable, commercial uses.
Additionally, adoption of the IPUD regulations in June 2002, provided an attractiVe incentive for
redevelopment and infill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility systems, roadways, and
other public facilities.
The City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected potable water for this
project (project estimated to require a total of 46,000 gallons per day). Local piping and
infrastructure improvements may be required, especially on the water delivery system for the
project, depending upon the final project configuration and fire-flow demands. These local
improvements would be the responsibility of the site developer and would be reviewed at the
time of permitting. Sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 22,000 gallons per day.
A traffic impact analysis was sent to the Palm Beach County Traffic Division for concurrency
review in order to ensure an adequate level of service. On September 22, 2005, the Palm Beach
County Traffic Division determined that the proposed residential project is located in the county
designated Coastal Residential Exception area and therefore, meets the Traffic Performance
Standards of Palm Beach County.
The City's Fire Rescue and Police Departments have reviewed the application and determined
that current staffing levels would be sufficient to meet the expected demand for services. With
respect to solid waste, in a letter dated December 18, 2001 the Palm Beach County Solid Waste
Authority has stated that adequate capacity exists to accommodate the county's municipalities
Page 6
File Number: ANEX 05-004 lUAR 05-012
Name: Gulfstream Gardens II
throughout the 10-year planning period. The School District of Palm Beach County has reviewed
the application and has determined that adequate capacity exists to accommodate the resident
population. lastly, drainage will also be reviewed in detail as part of the review of the site plan
approval, and must satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby propertie~ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those of adjacent properties to both the northeast and south of the subject
property. Any effects on property values would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, ranging from a church on Old Dixie
Highway to a motel and electric service company on Federal Highway. The economic viability
of these uses is questionable, considering the transition to residential uses that is occurring with
redevelopment of the corridor under the guidelines of the Federal Highwav Corridor Community
Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested land use amendment and rezoning present the opportunity for redevelopment in
a highly visible entrance corridor to the City and will also support the current trend toward
greater residential uses in this area, economic revitalization, and downtown redevelopment.
The project proposed for the property is a continuation of the development lying immediately to
the south. The addition of these 5.47 acres to the project will give the final development a total
of 15.46 acres, and be one of the more sizeable residential developments in the corridor; similar
in size to the Villa del Sol project, which was approved in 2000. The proposed pricing of the
units, starting in the $300,OOOs, is on the lower end of the scale for residential units in the
corridor.
h. Whether there are adequate sites elsewhere in the city for the proposed use, in
districts where such use is already allowed.
Residential densities of 20 du/ac are permitted in the Federal Highway corridor to encourage
infi" development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of 10.8 du/ac; however, those sites do
not offer the opportunity for redevelopment and inti" development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Community Redevelooment Plan.
Page 7
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
CONCLUSIONS/RECOMMENDAUONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That because the requested land use amendment and rezoning meet or exceed the
criteria for review, as required in the Land Development Regulations; and .
4. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; therefore,
5. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included within Exhibit "B".
ATTACHMENTS
S:\Plannlng\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\LUAR\STAFF REPORT GULFSTREAM II.doc
LOCATION MAP
Gulfstream Gardens II
ANEX 05-004 & LUAR 05-012
Exhibit A
J 1 r I 1/ Y ..I_ II
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500 250
XII. - LEGAL
ITEM A.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January] 7, 2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 2 I, 2006 February 6, 2006 (Noon)
0 , . ,
0 January 3, 2006 December 19,2005 (Noon) March 7, 2006 February 21,2006 (Noon) ...::
[8J January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
----j
_.-=
.'~
0 Administrative 0 Development Plans (I '~."'~
.-rrj
C'~ "'. -:;,.
0 Consent Agenda 0 New Business '~-..."" '; C")
0 Public Hearing [gj Legal
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under Legal,
Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department of
Development Memorandum No. 05-215.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
Gulfstream Gardens Phase II (LUAR 05-012)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request to amend the Comprehensive Plan Future Land Use Map from General Commercial (GC),
Local Retail Commercial (LRC) and Commercial High Intensity (CH) (Palm Beach County) to
Special High Density Residential (SHDR).
DESCRIPTION:
Proposed Use:
Phase II of a multi-family residential development.
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
D I D. ~C'M~S'
eve opment artment lrect lty anager sIgnature
b~n~tor City Attorney / Finance / Human Resources
S:\Planning\SHARED\ WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens I1\LUAR\Agenda Item Request Gulfstream Gardens II LUAR 05-012
amend 1-17-06.dot
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- OO~
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AMENDING ORDINANCE 89-38
5 BY AMENDING THE FUTURE LAND USE ELEMENT
6 OF THE COMPREHENSIVE PLAN FOR A PARCEL
7 OWNED BY PALM BEACH CHINESE CHRISTIAN
8 CHAPEL, INC., PARBHUBHAI K. PATEL AND
9 HOWARD K. BRITT, AND LOCATED
1 0 APPROXIMATELY ONE-QUARTER MILE NORTH OF
11 THE INTERSECTION OF GULFSTREAM
12 BOULEVARD BETWEEN FEDERAL HIGHWAY AND
13 OLD DIXIE HIGHW AV; CHANGING THE LAND USE
14 DESIGNATION FROM CHIS (PALM BEACH
15 COUNTY), I~OCAL RETAIL COMMERCIAL (LRC)
16 AND GENERAL COMMERCIAL (GC) TO SPECIAL
1 7 HIGH DENSITY RESIDENTIAL (SHDR); PROVIDING
18 FOR CONFI~ICTS, SEVERABILITY, AND AN
19 EFFECTIVE DATE.
20
21 WHEREAS, the City Commission ofthe City of Boynton Beach, Florida has adopted
22 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
23 pursuant to Ordinance No. 89-38 and in accordance with the Local Government
24 Comprehensive Planning Act; and
25 WHEREAS, the procedure for amendment of a Future Land Use Element of a
26 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
27 WHEREAS, after two (2) public hearings the City Commission acting in its dual
28 capacity as Local Planning Agency and City Commission finds that the amendment
29 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
30 the best interest of the inhabitants of said City to amend the aforesaid Element of the
31 Comprehensive Plan as provided.
32 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
33 CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:\CA\Ordinances\Planning\Land Use\Gulfstream Gardens II.doc
1 Section 1: The foregoing WHEREAS clauses are true and correct and incorporated
2 herein by this reference.
3
Section 2:
Ordinance No. 89-38 of the City is hereby amended to reflect the
4 following:
5 That the Future Land Use ofthe following described land located approximately one-
6 quarter mile north ofthe intersection of Gulf stream Boulevard between Federal Highway and
7 Old Dixie Highway in Boynton Beach, Florida shall be changed from CHJ5 (Palm Beach
8 County), Local Retail Commercial (LRC) and General Commercial (GC) and shall now be
9 designated as Special High Density Residential (SHDR):
10 See Legal Description Attached Hereto as Exhibit "A"
11
12 Subject to easements, restrictions, reservation and rights of way ofrecord.
13
14
15 Section 3: That any maps adopted in accordance with the Future Land Use Element ofthe
16 Future Land Use Plan shall be amended accordingly.
1 7 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
18 Section 5: Should any section or provision of this Ordinance or any portion thereofbe
19 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
20 remainder of this Ordinance.
21 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
22 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
23 Land Development Regulation Act. No party shall be vested of any right by virtue of the
24 adoption of this Ordinance until all statutory required review is complete and all legal challenges,
25 including appeals, are exhausted. In the event that the effective date is established by state law or
S:\CA\Ordinances\Planning\Land Use\Gulfstream Gardens II.doc
1 special act, the provisions of state act shall control.
2
FIRST READING this _~ day of _JOJ\uo...ry , 2006.
SECOND, FINAL READING and PASSAGE this _ day of
,2006.
3
4
CITY OF BOYNTON BEACH, FLORIDA
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 ATTEST:
21
22
23 City Clerk
24
25 (Corporate Seal)
26
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinances\Planning\Land Use\Gulfstream Gardens II.doc
DEVELOPMENT DEPARTMENT
PLANNING &. ZONING DIVISION
MEMORANDUM NO. PZ 05-215
TO:
FROM:
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AICP ~
Senior Planner. t-
Michael W. Rum;i1()
Director of Planning and Zoning
THROUGH:
DATE:
November 1, 2005
PROJECT NAME/NUMBER:
REQUEST:
Gulfstream Gardens II/ ANEX 05-004 & LUAR 05-012
Annex a portion of the property, amend the future land use
designations from CH/5 Commercial High Intensity with an
underlying 5 du/ac residential potential (Palm Beach County),
Local Retail Commercial (LRC) and General Commercial (GC) to
Special High Density Residential (SHDR) and rezone the
properties from CG General Commercial (Palm Beach County)
and C-3 Community Commercial to PUD Planned Unit
Development.
PROJECT DESCRIPTION
Property Owner( 5):
Palm Beach Chinese Christian Chapel, Inc, Parbhubhai K. Patel
and Howard K. Britt
Applicant{ Agent:
Gulfstream Gardens, LLC/Miller Land Planning Consultants, Inc.
Location:
Approximately V4 mile north of the intersection of Gulfstream
Boulevard between Federal Highway and Old Dixie Highway
(Exhibit "A")
Parcel Size:
:t5.47 acres
Existing Land Use:
CH/5 (Palm Beach County), Local Retail Commercial (LRC) and
General Commercial (GC)
Existing Zoning:
CG General Commercial (Palm Beach County), C-3 Community
Commercial and C-4 General Commercial
Proposed Land Use:
Special High Density Residential (SHDR)
Page 2
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
Proposed Zoning:
PUD Planned Unit Development
Proposed Use:
108 multi-family dwelling units in Phase II of the Gulfstream
Gardens development containing a total of 307 units
Adjacent Uses:
North:
To the northeast, property within the City of Boynton Beach
currently being developed as a mUlti-family residential project
(Bayfront) classified Special High Density Residential (SHDR) and
zoned IPUD Infill Planned Unit Development. To the northwest,
developed (residential) property lying in Palm Beach County
designated CHIS and zoned CG General Commercial
South:
Property designated Special High Density Residential (SHDR) and
zoned PUD Planned Unit Development approved for development
as multi-family residential (Gulfstream Gardens I)
East:
Right-of-way of Federal Highway then property in Palm Beach
County designated CHIS and zoned CG General Commercial
West:
Rights-of-way of Old Dixie Highway and the FEC railroad then
property designated Conservation (C) and zoned REC Recreation
(Seacrest Scrub)
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential/and use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Communitv Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the Land Development Regulations.
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total S.47 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
Page 3
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the stater regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master planr as is requested in this case.
The site plan for Gulfstream Gardens Phase II continues the overall design of Phase I lying to
the southr which was approved on October 5r 2005. General ingress and egress to the property
is from Phase Ir with only an external emergency access being proVided from Old Dixie
Highway. The internal circulation is provided by 24' wide bidirectional drives. The circulation
layout appears maze-like and somewhat inconvenient for residents living near the center of this
second phase of development. Staff recommends that access and circulation pattern be
improved by converting the emergency access to a secondary ingress/egress driveway to Old
Dixie Highway.
Residential units are contained in 10 three-story buildings each containing 11 units. Four of the
buildings surround a central recreation area containing a swimming poolr cabana and spa. One
building is parallel to Federal HighwaYr with another perpendicular to the roadway. One
building is parallel to Old Dixie Highway.
Unit sizes and configurations range from a two bedroom/two bath unit type containing 1,265
sq. ft. under air, up to a three bedroom/three and one-half bath unit type containing 2,515 sq.
ft. under air. All of the units have porches, patios and decks. Required parking for residents
and the recreation area total 221 spaces; the site plan shows a total of 249 spaces provided in
a combination of internal garagesr carports and regular parking spaces.
Since a site plan is substituting for a master planr as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulationsr Chapter 2r Section 9r Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
Pursuant to Section 9.C.2(2) of the Land Development Regulationsr when reviewing requests
for annexationr staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instancesr staff analysis relates only to consistency with
other relevant portions of the Comprehensive Planr the city's annexation program and service
capability. In thisinstancer howeverr the property under consideration is a combination of
Page 4
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the Citys risk
manager. The planning department shall also recommend limItations or
requirements, which would have to be imposed on subsequent development of the
propeftYt in order to comply with policies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. Land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
"Policy 1.17.1 The City shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map, except where
access is greatest and impacts on residential land uses are least'~' and
"Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase, particularly in the Coastal Area. "
The subject property is located in Planning Area V (Entrances to the City) in the Federal
H(Qhwav Corridor Community Redevelooment Plan, which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion." (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it is proposed at a scale and massing that will
Page 5
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern or would create an isolated district unrelated to adjacent and nearby
district~ or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the south, where the Gulfstream Gardens Phase I is located, and to the northeast
where Waterside, a project with similar densities and the same land use designation is located.
The three single-family buildings located in the unincorporated area on the northwest of the
property are designated and zoned for commercial development and the structure fronting on
Old Dixie Highway appears to have a commercial use.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses to multi-family residential
for condominium and townhouse development has become more prevalent in the Federal
Highway corridor in the last four years. While not the case in this instance, often the
conversion serves to remove marginal, and sometimes undesirable, commercial uses.
Additionally, adoption of the IPUD regulations in June 2002, provided an attractive incentive for
redevelopment and infill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility systems, roadways, and
other public facilities.
The City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected potable water for this
project (project estimated to require a total of 46,000 gallons per day). Local piping and
infrastructure improvements may be required, especially on the water delivery system for the
project, depending upon the final project configuration and fire-flow demands. These local
improvements would be the responsibility of the site developer and would be reviewed at the
time of permitting. Sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 22,000 gallons per day.
A traffic impact analysis was sent to the Palm Beach County Traffic Division for concurrency
review in order to ensure an adequate level of service. On September 22, 2005, the Palm Beach
County Traffic Division determined that the proposed residential project is located in the county
designated Coastal Residential Exception area and therefore, meets the Traffic Performance
Standards of Palm Beach County.
The City's Fire Rescue and Police Departments have reviewed the application and determined
that current staffing levels would be sufficient to meet the expected demand for services. With
respect to solid waste, in a letter dated December 18, 2001 the Palm Beach County Solid Waste
Authority has stated that adequate capacity exists to accommodate the county's municipalities
Page 6
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
throughout the 10-year planning period. The School District of Palm Beach County has reviewed
the application and has determined that adequate capacity exists to accommodate the resident
population. Lastly, drainage will also be reviewed in detail as part of the review of the site plan
approval, and must satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby propertie~ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those of adjacent properties to both the northeast and south of the subject
property. Any effects on property values would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, ranging from a church on Old Dixie
Highway to a motel and electric service company on Federal Highway. The economic viability
of these uses is questionable, considering the transition to residential uses that is occurring with
redevelopment of the corridor under the guidelines of the Federal HiQhwav Corridor Community
Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested land use amendment and rezoning present the opportunity for redevelopment in
a highly visible entrance corridor to the City and will also support the current trend toward
greater residential uses in this area, economic revitalization, and downtown redevelopment.
The project proposed for the property is a continuation of the development lying immediately to
the south. The addition of these 5.47 acres to the project will give the final development a total
of 15.46 acres, and be one of the more sizeable residential developments in the corridor; similar
in size to the Villa del Sol project, which was approved in 2000. The proposed pricing of the
units, starting in the $300,OOOs, is on the lower end of the scale for residential units in the
corridor.
h. Whether there are adequate sites elsewhere in the city for the proposed use, in
districts where such use is already allowed.
Residential densities of 20 dujac are permitted in the Federal Highway corridor to encourage
infill development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of 10.8 du/ac; however, those sites do
not offer the opportunity for redevelopment and infill development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Communitv Redevelooment Plan.
Page 7
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
CONCLUSIONS I RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That because the requested land use amendment and rezoning meet or exceed the
criteria for review, as required in the Land Development Regulations; and.
4. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; therefore,
5. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included within Exhibit "B".
ATTACHMENTS
S:\Plannlng\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\LUAR\STAFF REPORT GULFSTREAM Il.doc
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LOCATION MAP
Gulfstream Gardens II
ANEX 05-004 & LUAR 05-012
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
XII. - LEGAL
ITEM A.4
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19, 2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon} _
:
IZJ 0 -'----
January 17,2006 January 3, 2006 (Noon) March 21,2006 March 6,2006 (Noon)
.",'
<J
. -
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business -q ~~:.i
-:~?
AGENDA ITEM 0 Public Hearing [gj Legal \~'J .1 c-;
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under Legal,
Ordinance _ Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance _ First Reading on January 3,2006. For further details pertaining to the request, see attached Department of
Development Memorandum No. 05-215.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Gulfstream Gardens Phase II (LUAR 05-012)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request to rezone from C-3 Community Commercial and (CG) Commercial General (Palm Beach
County) to Planned Unit Development (PUD).
Proposed Use:
Phase II of a multi-family residential development.
Developmen
~~rure
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
ktJ? ~
Planning and z~g Director City Attomey I Finance I Human Resources
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens Il\LUAR\Agenda Item Request Gulfstream Gardens II LUAR 05-012
rezone 1-17 -06.dot
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- 003
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, REGARDING THE
5 APPLICA TION OF GULFSTREAM GARDENS, LLC,
6 AMENDING ORDINANCE 02-013 TO REZONE A
7 PARCEL OF LAND IJOCA TED APPROXIMA TEL Y
8 ONE-QUARTER MILE NORTH OF THE
9 INTERSECTION OF GULFSTREAM BOULEVARD
10 BETWEEN FEDERAL HIGHWAY AND OLD DIXIE
11 HIGHWAY, AS MORE FULLY DESCRIBED
12 HEREIN, FROM COMMUNITY COMMERCIAL (C-
13 3), GENERAL COMMERCIAL (C-4) CITY AND
14 GENERAL COMMERCIAL (CG) PALM BEACH
15 COUNTY TO PLANNED UNIT DEVELOPMENT
16 (PUD); PROVIDING FOR CONFLICTS,
17 SEVERABILITY, AND AN EFFECTIVE DATE.
18
19 WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
20 Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; and
21 WHEREAS, Palm Beach Chinese Christian Chapel, Inc., Parbhubhai K. Patel and
22 Howard K. Britt, owners of the property located approximately one-quarter mile north of the
23 intersection of Gulfstream Boulevard between Federal Highway and Old Dixie Highway in
24 Boynton Beach, Florida, as more particularly described herein, has filed a Petition, through its
25 agent, Miller Land Planning Consultants, Inc., pursuant to Section 9 of Appendix A-Zoning, of
26 the Code of Ordinances, City of Boynton Beach, Florida, for the purpose of rezoning a parcel
27 of land, said land being more particularly described hereinafter, from Community Commercial
28 (C-3), General Commercial (C-4) City and General Commercial (CG) Palm Beach County to
29 Planned Unit Development (PUD); and
30 WHEREAS, the City Commission conducted a public hearing and heard testimony
31 and received evidence which the Commission finds supports a rezoning for the property
S:\CA \Ordinances\Planning\RezoningIRezoning . Gulfstream Gardens lI.doc
1 hereinafter described; and
2 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
3 an amendment to the Land Use which was contemporaneously considered and approved at the
4 public hearing heretofore referenced; and
5 WHEREAS, the City Commission deems it in the best interests of the inhabitants of
6 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth.
7 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
8 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
9
Section 1.
The foregoing Whereas clauses are true and correct and incorporated
10 herein by this reference.
11
Section 2.
The following described land located approximately one-quarter mile
12 north of the intersection of Gulfstream Boulevard between Federal Highway and Old Dixie
13 Highway in the City of Boynton Beach, Florida, as set forth as follows:
14 See Legal Description Attached hereto as Exhibit "A".
15
16
17 be and the same is hereby rezoned from Community Commercial (C-3), General Commercial
18 (C-4) City and General Commercial (CG) Palm Beach County to Planned Unit Development
19 (PUD). A location map is attached hereto as Exhibit "B" and made a part of this Ordinance by
2 0 reference.
21 Section 3. That the aforesaid Revised Zoning Map of the City shall be amended
2 2 accordingly.
23
Section 4. All ordinances or parts of ordinances In conflict herewith are hereby
2 4 repealed.
S:\CA \OrdinanceslPlanning\Rezoning\Rezoning - Gulfstream Gardens ll.doc
1 Section 5. Should any section or provision of this Ordinance or any portion thereof be
2 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
3 remainder of this Ordinance.
4 Section 6. This ordinance shall become effective immediately upon passage.
5 FIRST READING this ~ day of Jl1J\u.o...cy ,2006.
6 SECOND, FINAL READING and PASSAGE this ~ day of , 2006.
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27 ATTEST:
28
29
30
31 City Clerk
32
33 (Corporate Seal)
34
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:ICA IOrdinances\Pfanning\Rezoning\Rezoning - Gulfstream Gardens Il.doc
LAND DESCRIPTION
GULFSTREAM GARDENS PHASE II
(PCN 08-43-46-04-17-000-0410)
LOTS 41 AND 42, AND LOTS 54 AND 55, LESS THE EAST 300 FEET OF SAID LOTS
54 AND 55 "AMENDED PLAT OF TRADE WINDS ESTATES, ACCORDING TO THE
PLAT THEREOF, ON FILE IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT
IN AND FOR PALM BEACH COUNTY, FLORIDA, RECORDED IN PLAT BOOK 21,
PAGE 73.
TOGETHER WITH:
(PCN 00-43-46-04-17-000-0541)
THE EAST 300 FEET OF LOTS 54 AND 55, AMENDED PLAT OF TRADE WINDS
ESTATES, PALM BEACH COUNTY, FLORIDA ACCORDING TO THE PLAT
RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT IN AND FOR
PALM BEACH COUNTY, FLORIDA THEREOF, IN PLAT BOOK 21, PAGE 73,
SUBJECT TO THE EXISTING RIGHT-OF-WAY OF U.S. HIGHWAY #1, TOGETHER
WITH IMPROVEMENTS LOCATED THEREON.
TOGETHER WITH:
(PCN 00-43-46-04-17-000-0430)
LOTS 43,53, 53A, AMENDED PLAT OF TRADE WINDS ESTATES, A SUBDIVISION
IN PALM BEACH COUNTY, FLORIDA ACCORDING TO THE PLAT THEREOF ON
FILE IN THE OFICE OF THE CLERK OF THE CIRCUIT COURT IN AND FOR PALM
BEACH COUNTY, FLORIDA, IN PLAT BOOK 21, PAGE 73.
SAID LANDS CONTAINING A CALCULATED NET AREA OF 238,296.75 SQUARE
FEET (5.47 ACRES), MORE OR LESS.
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LOCATION MAP
Gulfstream Gardens II
ANEX 05-004 & LUAR 05-012
Exhibit /3
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PROJECT NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 05-215
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AICP ~
Senior Planner. t.-
Michael W. Rum;i1~
Director of Planning and Zoning
November 1, 2005
Gulfstream Gardens II/ANEX 05-004 & LUAR 05-012
Annex a portion of the property, amend the future land use
designations from CH/5 Commercial High Intensity with an
underlying 5 du/ac residential potential (Palm Beach County),
Local Retail Commercial (LRC) and General Commercial (GC) to
Special High Density Residential (SHDR) and rezone the
properties from CG General Commercial (Palm Beach County)
and C-3 Community Commercial to PUD Planned Unit
Development.
Property Owner( s):
Applicant! Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed land Use:
PROJECT DESCRIPTION
Palm Beach Chinese Christian Chapel, Inc, Parbhubhai K. Patel
and Howard K. Britt
Gulfstream Gardens, LLC/Miller Land Planning Consultants, Inc.
Approximately 114 mile north of the intersection of Gulfstream
Boulevard between Federal Highway and Old Dixie Highway
(Exhibit "AfI)
:t5.47 acres
CH/5 (Palm Beach County), Local Retail Commercial (LRC) and
General Commercial (GC)
CG General Commercial (Palm Beach County), C-3 Community
Commercial and C-4 General Commercial
Special High Density Residential (SHDR)
Page 2
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
Proposed Zoning:
PUD Planned Unit Development
Proposed Use:
108 multi-family dwelling units in Phase II of the Gulfstream
Gardens development containing a total of 307 units
Adjacent Uses:
North:
To the northeast, property within the City of Boynton Beach
currently being developed as a multi-family residential project
(Bayfront) classified Special High Density Residential (SHDR) and
zoned IPUD Infill Planned Unit Development. To the northwest,
developed (residential) property lying in Palm Beach County
designated CH/5 and zoned CG General Commercial
South:
Property designated Special High Density Residential (SHDR) and
zoned PUD Planned Unit Development approved for development
as multi-family residential (Gulfstream Gardens I)
East:
Right-of-way of Federal Highway then property in Palm Beach
County designated CHIS and zoned CG General Commercial
West:
Rights-of-way of Old Dixie Highway and the FEC railroad then
property designated Conservation (C) and zoned REC Recreation
(Seacrest Scrub)
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential/and use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Hiohwav Corridor Communitv Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the Land Development Regulations.
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 5.47 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
Page 3
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
The site plan for Gulfstream Gardens Phase II continues the overall design of Phase I lying to
the south, which was approved on October 5, 2005. General ingress and egress to the property
is from Phase I, with only an external emergency access being provided from Old Dixie
Highway. The internal circulation is provided by 24' wide bidirectional drives. The circulation
layout appears maze-like and somewhat inconvenient for residents living near the center of this
second phase of development. Staff recommends that access and circulation pattern be
improved by converting the emergency access to a secondary ingress/egress driveway to Old
Dixie Highway.
Residential units are contained in 10 three-story buildings each containing 11 units. Four of the
buildings surround a central recreation area containing a swimming pool, cabana and spa. One
building is parallel to Federal Highway, with another perpendicular to the roadway. One
building is parallel to Old Dixie Highway.
Unit sizes and configurations range from a two bedroom/two bath unit type containing 1,265
sq. ft. under air, up to a three bedroom/three and one-half bath unit type containing 2,515 sq.
ft. under air. All of the units have porches, patios and decks. Required parking for residents
and the recreation area total 221 spaces; the site plan shows a total of 249 spaces provided in
a combination of internal garages, carports and regular parking spaces.
Since a site plan is substituting for a master plan, as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
Pursuant to Section 9.C.2(2) of the Land Development Regulations, when reviewing requests
for annexation, staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instances, staff analysis relates only to consistency with
other relevant portions of the Comprehensive Plan, the city's annexation program and service
capability. In this instance, however, the property under consideration is a combination of
Page 4
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the City's risk
manager. The planning department shall also recommend limitations or
requirements, which would have to be imposed on subsequent development of the
property, in order to comply with policies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. Land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
''Policy 1.17.1 The City shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map, except where
access is greatest and impacts on residential land uses are least';' and
''Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase, particularly in the Coastal Area. "
The subject property is located in Planning Area V (Entrances to the City) in the Federal
Highwav Corridor Community Redevelooment Plan, which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion." (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it is proposed at a scale and massing that will
Page 5
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern or would create an isolated district unrelated to adjacent and nearby
districts/ or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the south, where the Gulfstream Gardens Phase I is located, and to the northeast
where Waterside, a project with similar densities and the same land use designation is located.
The three single-family buildings located in the unincorporated area on the northwest of the
property are designated and zoned for commercial development and the structure fronting on
Old Dixie Highway appears to have a commercial use.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses to multi-family residential
for condominium and townhouse development has become more prevalent in the Federal
Highway corridor in the last four years. While not the case in this instance, often the
conversion serves to remove marginal, and sometimes undesirable, commercial uses.
Additionally, adoption of the IPUD regulations in June 2002, provided an attractive incentive for
redevelopment and infill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility systems/ roadways/ and
other public facilities.
The City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected potable water for this
project (project estimated to require a total of 46,000 gallons per day). Local piping and
infrastructure improvements may be required, especially on the water delivery system for the
project, depending upon the final project configuration and fire-flow demands. These local
improvements would be the responsibility of the site developer and would be reviewed at the
time of permitting. Sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 22,000 gallons per day.
A traffic impact analysis was sent to the Palm Beach County Traffic Division for concurrency
review in order to ensure an adequate level of service. On September 22, 2005, the Palm Beach
County Traffic Division determined that the proposed residential project is located in the county
designated Coastal Residential Exception area and therefore, meets the Traffic Performance
Standards of Palm Beach County.
The City's Fire Rescue and Police Departments have reviewed the application and determined
that current staffing levels would be sufficient to meet the expected demand for services. With
respect to solid waste, in a letter dated December 18, 2001 the Palm Beach County Solid Waste
Authority has stated that adequate capacity exists to accommodate the county's municipalities
Page 6
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
throughout the 10-year planning period. The School District of Palm Beach County has reviewed
the application and has determined that adequate capacity exists to accommodate the resident
population. Last/y, drainage will also be reviewed in detail as part of the review of the site plan
approval, and must satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties/ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those of adjacent properties to both the northeast and south of the subject
property. Any effects on property values would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, ranging from a church on Old Dixie
Highway to a motel and electric service company on Federal Highway. The economic viability
of these uses is questionable, considering the transition to residential uses that is occurring with
redevelopment of the corridor under the guidelines of the Federal Hi.Qhwav Corridor Community
Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested land use amendment and rezoning present the opportunity for redevelopment in
a highly visible entrance corridor to the City and will also support the current trend toward
greater residential uses in this area, economic revitalization, and downtown redevelopment.
The project proposed for the property is a continuation of the development lying immediately to
the south. The addition of these 5.47 acres to the project will give the final development a total
of 15.46 acres, and be one of the more sizeable residential developments in the corridor; similar
in size to the Villa del Sol project, which was approved in 2000. The proposed pricing of the
units, starting in the $300,OOOs, is on the lower end of the scale for residential units in the
corridor.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is alreadya//owed.
Residential densities of 20 dujac are permitted in the Federal Highway corridor to encourage
infill development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of 10.8 dujac; however, those sites do
not offer the opportunity for redevelopment and infill development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Community Redevelooment Plan.
Page 7
File Number: ANEX 05-004 LUAR 05-012
Name: Gulfstream Gardens II
CONCLUSIONS I RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That because the requested land use amendment and rezoning meet or exceed the
criteria for review, as required in the Land Development Regulations; and.
4. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; therefore,
5. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included within Exhibit "B".
ATTACHMENTS
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
XII. - LEGAL
ITEM A.4. a.
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o December 6, 2005
o December 20, 2005
o January 3, 2006
[gj January 17,2006
November 14,2005 (Noon.)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 2] , 2006
January] 7,2006 (Noon)
December 5,2005 (Noon)
February 6, 2006 (NOOJl)
December 19,2005 (Noon)
February 2] , 2006 (Nooi1-;~
:'__ i~
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January 3, 2006 (Noon)
March 6,2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
I:8J Legal
o Unfinished Business
o Presentation
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RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under Legal,
Ordinances - Second Reading to follow the corresponding Land Use Amendment and Rezoning items. The City Commission
tabled this request on January 3,2006 to allow for final approval of the land use amendment and rezoning request prior to
approval ofthe site plan. For further details pertaining to the request, see attached Department Memorandum No. PZ 05-
204.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCA nON:
Gulfstream Gardens Phase II (NWSP 05-028)
Bradley Miller, Miller Land Planning Consultants, Inc.
P. B. Chinese Christian Chapel, Inc., Parbbubbal K. Patel, and Howard Britt
One-quarter mile north of Gulfstream Boulevard, between Federal Highway and Old Dixie
Highway
Request for new site plan approval to construct 110 townhouse units, recreation amenities and
related site improvements on a 5.47-acre parcel in the Planned Unit Development (PUD) zoning
district.
DESCRIPTION:
PROGRAM IMPACT: N/A
FISCAL IMPACT: ~/A
AL TERNA TIVES: !12t<Jl
Development Department Director
~
City Manager's Signature
PI~o;-ld -;;nm~;;;' C;ty Attorney I Finance I Hwnao R"omc..
S:\PlanningISHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\NWSP 05-028\Agenda Item Request - Gulfstream Gardens II NWSP 05-
0281-17-06.dot
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-204
STAFF REPORT
FROM:
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Eric Lee Johnson, AICP qj-
Planner (J
TO:
THROUGH:
Michael W. Rumpf
Director of Planning and Zoning
DATE:
December 7, 2005
PROJECf NAME I
NUMBER:
Gulfstream Gardens II PUD I NWSP 05-028
REQUEST:
New site plan approval to construct 110 fee-simple townhouses on a 5.47-
acre parcel in the PUD Planned Unit Development zoning district
PROJECT DESCRIPTION
Property Owner: Multiple owners, including:
Palm Beach Chinese Christian Chapel, Inc.
Parbhubhai K. Patel
Howard K. Britt
Applicant: Gulfstream Gardens, LLC
Agent: Bradley D. Miller, AICP with Miller Land Planning Consultants, Inc.
Location: Approximately one-quarter (1f4 )-mile north of the intersection of
Gulfstream Boulevard between Federal Highway and Old Dixie Highway
(Exhibit "A" - Location Map)
Parcel Size: :tS.47 acres
Existing Land Use: CHIS (Palm Beach County), Local Retail Commercial (LRC) and General
Commercial (GC)
Proposed Land Use: Special High Density Residential. (SHDR)
Existing Zoning: CG General Commercial (Palm Beach County), C-3 Community
Commercial and C-4 General Commercial
Proposed Zoning: PUD Planned Unit Development
Proposed Use: 110 townhouse units
Staff Report - Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 2
Adjacent Uses:
North:
South:
East:
West:
To the northeast, property within the City of Boynton Beach currently
being developed as a multi-family residential project (Bayfront) classified
Special High Density Residential (SHDR) and zoned IPUD Infill Planned
Unit Development. To the northwest, developed (residential) property
lying in Palm Beach County designated CH/5 and zoned CG General
Commercial;
Property designated Special High Density Residential (SHDR) and zoned
PUD Planned Unit Development approved for development as multi-family
residential (Gulfstream Gardens I);
Right-of-way of Federal Highway then property in Palm Beach County
designated CH/5 and zoned CG General Commercial; and
Rights-of-way of Old Dixie Highway and the FEC railroad then property
designated Conservation (C) and zoned REC Recreation (Seacrest Scrub).
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject request for new site plan approval were mailed a
notice of this request and its respective hearing dates. The applicant certifies that they posted signage
and mailed notices in accordance with Ordinance No. 04-007.
BACKGROUND
Site Characteristic: According to the survey, the subject property is comprised of severa/lots forming a
parallelogram-shaped parcel, nearly 5.47 acres in size. A portion of the property is
located outside the city limits within a small enclave of unincorporated Palm Beach
County. The applicant submitted accompanying requests to annex (ANEX 05-004)
the property into the city and to rezone it (LUAR 05-012) to PUD. Therefore,
approval of the site plan is contingent upon the approval of the accompanying
annexation and rezoning requests (see Exhibit "CIf - Conditions of Approval). The
survey shows the site contains several one (1) and two (2)-story buildings, asphalt
areas, chain-link fences, and a lift station. All would be removed as a result of the
proposed development. The survey also shows that a cell tower and its
maintenance building are currently located at the southwest corner of the parcel.
The cell tower is proposed to remain as legal non-conforming pursuant to the city's
regulations. The site plan for Gulfstream Gardens Phase II continues the overall
design of Phase I lying to the south, which was approved on October 5, 2005. The
survey shows that highest ground elevation (18.76 feet above sea level) of the
subject property occurs at the center, near the existing one (l)-story church. It
should be noted that the property lies within Study Area V of the Federal Highway
Corridor Community Redevelopment Plan, which earmarks the site for higher
residential densities.
Proposal:
The applicant proposes to develop the subject property with 110 townhouse units.
Townhouses are permitted uses in the PUD zoning district. The maximum density
Staff Report - Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 3
Concurrency:
Traffic:
Utilities:
allowed by the Special High Density Residential (SHDR) land use is 20 dwelling
units per acre, which would allow for 109 units. The site proposes 110 townhouses
units and therefore, exceeds the project's maximum allowable density. The site
plan will have to be modified to show one (1) less dwelling unit (see Exhibit "C"-
Conditions of Approval).
ANALYSIS
A traffic impact analysis was sent to the Palm Beach County Traffic Division for
concurrency review in order to ensure an adequate level of service. On September
19, 2005, the Palm Beach County Traffic Division determined that the proposed
residential project is located in the county designated Coastal Residential Exception
area and therefore, meets the Traffic Performance Standards of Palm Beach
County. However, the County is recommending the provision of an exclusive left-
turn lane onto the project access driveway on Federal Highway (see Exhibit "C"-
Conditions of Approval).
The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project (project estimated to require a total of
46,000 gallons per day). Local piping and infrastructure improvements may be
required, especially on the water delivery system for the project, depending upon
the final project configuration and fire-flow demands. These local improvements
would be the responsibility of the site developer and would be reviewed at the time
of permitting. Sufficient sanitary sewer and wastewater treatment capacity is
currently available to serve projected total of 22,000 gallons per day, subject to the
applicant making a firm reservation of capacity, following approval of the site plan
(see Exhibit "c" - Conditions of Approval).
Police/Fire: Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review. All South Florida Water Management District permits and other
drainage related permits must be submitted at time of building permit (see Exhibit
"c" - Conditions of Approval).
School: The proposed project is located within the School District of Palm Beach County
Concurrency Service Area (CSA) #19. The District determined that adequate
capacity exists to accommodate the projected resident children.
Driveways: The plans show that this phase of Gulfstream Gardens would primarily utilize the
points of ingress / egress proposed from the first phase. The approved Gulfstream
Gardens Phase I site plan shows that the project would have two (2) points of
ingress / egress. The main driveway opening (within Phase I) is currently approved
Staff Report - Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 4
at Federal Highway, approximately 520 feet south of the north property line. Each
of the two ingress and egress lanes are approved at 12 feet in width. They would
be separated by a 12-foot wide landscaped median. The exit lane would allow for
right-turn only (south) traffic movements onto Federal Highway. The second point
of ingress / egress (from Phase I) is approved at Old Dixie Highway, approximately
72 feet north of the south property line. The site plan shows that this is a narrower
opening (24 feet in width) than the one approved at Federal Highway. However,
this would allow for both right-turn (north) and left-turn (south) traffic movements
onto Old Dixie Highway. Both driveway openings would be restricted with a
decorative gate. It should be noted that an alternate point of ingress / egress is
proposed within Phase II. This driveway opening would contain stabilized sod and
be limited to emergency vehicles. However, staff recommends finishing this
driveway for full ingress / egress to be used by the residents. Staff justifies this
additional driveway by the large number of units proposed (throughout Phase I and
Phase II combined) compared with the general remoteness of the other entrances
within Phase 1. Phase I and II are a master planned community and it should
perform as such. Furthermore, the plan exhibits some new urbanism qualities, and
creating additional access points helps to further that type of design concept (see
Exhibit "C" - Conditions of Approval). The applicant prefers to keep the opening as
designed. Staff understands that their reluctance to add this third entrance is
attributed to its cost.
Parking Facility: One (l)-bedroom dwelling units require one and one-half (1.5) parking space per
unit. Two (2) and three (3)-bedroom dwelling units require two (2) parking spaces
per unit. The project proposes 20 one (l)-bedroom units, 60 two (2)-bedroom
units, and 30 three (3)-bedroom residential units, and a recreation area and
therefore, 215 parking spaces are required. The floor plans show that each unit
would have either a one (1) or two (2)-car garage for a total of 150 parking spaces.
In addition, the site plan (sheet CE-2) shows 41 carport spaces and 52 regular
parking spaces are also proposed, for a total of 241 total parking spaces or an
excess of 26 spaces. The floor plan (sheet A-1) shows that the one (l)-car garage
would be dimensioned 10 feet - two (2) inches in width by 20 feet - two (2) inches
in depth. The floor plan sheet (A-3) shows that the two (2)-car garage would be
dimensioned 18 feet - eight (8) inches in width by 20 feet - two (2) inches in
depth. The site plan shows that the 90-degree parking spaces (under the carport
and regular spaces) would be dimensioned nine (9) feet in width by 18 feet in
depth. The handicap parking stalls would be dimensioned 12 feet in width (with 5-
feet of striping) by 18 feet in depth.
landscaping: More than one-half (1/2) an acre of the subject property would be set-aside as
"green area". This pervious surface would account for 10.79% of the total site.
The existing tree inventory list (sheet TS-1) indicates the site contains 17 trees for
a total of 64 caliper inches. The plan indicates that two (2) trees would remain and
three (3) trees would be relocated. The master plan list on sheet L -1 indicates that
the project would have a total of 173 canopy trees, 112 palm trees, 4,287 shrubs,
and 3,265 groundcover plants. The plans propose 50% native canopy trees and
50% native palm trees. The tree species would include the following: Green
Buttonwood, Italian Cypress, Live Oak, Bald Cypress, Slash Pine, Glaucous Cassia,
Staff Report - Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 5
Lagerstomia, Purple Glory Tree, Alexander palm, Medjool Date palm, Royal palm,
and Cabbage palm. The plans propose landscaped areas around the entire
development. In order to ensure proper maintenance of the landscaped areas at
the rear of each unit, staff recommends that they be maintained by the Home
Owners Association or protected as such in the Home Owner's Association
documents, so that no individual property owner removes any of the required plant
material along the perimeter ofthe PUD (see Exhibit "c" - Conditions of Approval).
The site plan shows that the buildings would be setback at least 16.4 feet from the
east (front) property line along Federal Highway. This buffer would contain a
pedestrian path and a decorative aluminum fence. The landscape plan indicates
that Slash Pine, Royal palm, Medjool Date palm, Purple Glory tree, Purple Showers,
Glaucous Cassia, Gold Mound, and Silver Buttonwood shrubs would be provided
within this buffer. The typical landscape buffer detail shows that the planting area
along Federal Highway would be seven (7) feet in width with another one (1)-foot
set aside for the fence on top of a retain wall, followed by a four (4) foot wide
sidewalk and then a five (S)-foot wide planting strip proposed along each building.
The site plan shows that the buildings would be setback zero (0) feet from the
south (side) property line abutting the Phase I portion of the site plan, and
therefore no additional landscape buffer is required in this area. The site plan
shows that the buildings would be setback 14 feet along the west (rear) property
line, along Old Dixie Highway. Sidewalks are also proposed within this buffer,
leaving five (5) feet of pervious surface between the edge of the sidewalk and the
west property line. However, the intent is to install extra plant material within the
Old Dixie Highway right-of-way (along the west property line of the subject
property) to match that approved in Phase I. The landscape material proposed
within this right-of-way was preliminarily reviewed and approved by the
Engineering Division of Pubic Works. The typical landscape buffer detail shows that
a five (S)-foot wide planting strip is proposed between the west property line and
the six (6)-foot high aluminum fence. A three (3)-foot wide planting strip is
proposed along the west (front) of the building. This strip would contain an array
of plant material. The site plan shows that the buildings would be setback 10.1
feet along the north property line. A sidewalk is proposed within this buffer, similar
to the other landscape buffers. The landscape plan proposes the following plant
material within this buffer: Cabbage palm, Alexander Palm, Italian Cypress, Green
Buttonwood, Slash Pine, and Firebush.
A note on the landscape plan indicates that all above-ground mechanical
equipment such as exterior utility boxes, meters, transformers, and back-flow
preventers would be visually screened with two (2)-foot high Redtip Cocoplum
hedges. Each building would have landscape material proposed along all four (4)
building sides. Select trees would be installed at half the building height.
Building and Site: As previously mentioned, the maximum density allowed by the Special High Density
Residential (HDR) land use classification is 20 dwelling units per acre, which
translates to a maximum of 109 units. The site proposes 110 townhouses units
and therefore, exceeds the project's maximum allowable density. The site plan will
have to be modified to show one (1) less dwelling unit. The site plan tabular data
Staff Reporl- Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 6
indicates that the buildings would account for 2.22 acres or 40.58% of the entire
property. The recreation buildings and pool decks would account for 3.84% of the
site. The remaining portions would be comprised of roadways / driveways,
sidewalks, carports, and pervious surface. The recreation area would
accommodate a swimming pool and a small cabana facility. The recreation area
would be centrally located, easily accessible to all residents within the phase.
According to Chapter 2.5, Section 9.B., when rezoning a property, no minimum lot
size or minimum yard shall be required; provided however, that PUD frontage on
dedicated public roads shall observe front yard requirements in accordance with
the zoning district the PUD use most closely resembles and that peripheral yards
abutting other zoning districts shall be the same as required in the abutting zone.
The abutting land to the northeast is zoned IPUD for the Bayfront townhouse
project. The Bayfront site plan (NWSP 04-002) shows that the buildings are
setback between five (5) feet and 10 feet - six (6) inches from the south property
line. The site plan proposes a side (north) setback of slightly over 10.1 feet. This
would be acceptable. Also, the property to the northwest is located Palm Beach
County's Commercial General (CG) zoning district, which requires a side setback of
15 feet. Again, the side setback for the subject project would be acceptable as
proposed. The abutting land to the south is Phase I of Gulfstream Gardens, zoned
PUD. The site plan shows that the Phase I buildings would be zero (0) feet from
the north property line (of Phase I). Therefore, no setback is required along the
south property line. However, it should be noted that the proposed south setback
for the buildings proposed within this phase (Phase II) would range between 10
feet to 15 feet. This would be more than adequate. The abutting lands to the
west of the subject property are rights-of-way for Old Dixie Highway and the
Florida East Coast Railroad. Therefore, no required setback is germane to the west
boundary. In any case, the site plan proposes a 14-foot rear (west) setback.
Similarly, to the east of the subject site is right-of-way for Federal Highway.
Located within an enclave of unincorporated Palm Beach County, the commercial
properties east of Federal Highway are zoned Gc. Again, no setback from the east
(front) property line (per Chapter 2.5, Section 9.8.), is warranted by abutting
properties due to the separation distance between the subject site from CG-zoned
properties across Federal Highway. The site plan shows the buildings would be
setback 16.4 feet from the east property line.
The site plan proposes 10 three (3)-story buildings throughout the entire
development. They are labeled #19 through #28 because this is the second phase
of the two (2)-phased Gulfstream Gardens project. The unit sizes range between
1,601 square feet (1,265 square feet under air) to 3,191 square feet (2,600 square
feet under air). The applicant is not proposing any solid-roof enclosures. The
intent is that homeowners would be allowed to have screen-enclosures where the
ground floor concrete slabs are under the second story balcony. The elevations
show that the mean roof height of the three (3)-story buildings would be 37 feet.
The peak of the roof would be 42 feet - six (6) inches in height. The PUD allows a
building height of up to 45 feet. The site plan shows that a buffer wall / fence
material would surround the entire development. The development would also
have several carports within the parking areas. The elevations show that the
Staff Report - Gulfstream Gardens 1\ PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 7
carports would be 17 feet - seven (7) inches in height and allow for an opening of
nine (9) feet - two (2) inches. The Wall Detail (sheet H-6) shows the buffer wall
would be six (6) feet in height. The decorative Type "A" Column would be seven
(7) feet in height and would be spaced 18 feet apart. The Aluminum Fence Detail
(sheet H-6) shows the aluminum fence with the same decorative columns. The
cabana building would be one (l)-story. It would be dimensioned 11 feet - six (6)
inches in height (mean height level). The detail of the freestanding outdoor lighting
poles show that each tapered fiberglass pole would be 16 feet in height with a
decorative spun aluminum top.
Design:
Associated with the proposed type of townhouse developments are a wide variety
of possible building designs (Le. contemporary, traditional, Spanish-Mediterranean,
etc.). The developer describes the proposed architectural style as "Old French
Country". The design, as proposed, would provide for a sense of separation
between units. The articulation of the front fa<;ade would relieve the monotony
and possibly lessen the perceived density typical of townhouse developments.
The elevations show the roofing material would consist of either brown Hanson
Nordic Maple or Nordic Redwood flat roof tile. The exterior finish of the walls
would be rough textured stucco. The applicant is proposing two (2) color schemes.
The Sherman Williams paints are as follows:
Scheme 1 Color
Main Body SW 7050 Useful Gray
.
Accent SW 7045 Intellectual Gray, SW 7046 Anonymous
Doors and
Shutters SW 6494 Lakeshore
Trims & Band SW 7009 Pearly White
Scheme 2 Color
Main Body SW 6133 Muslin
Accent SW 6135 Ecru, SW 6138 Artifact
Doors and
Shutters SW 6472 Composed
Trims & Band SW 7005 Pure White
It is staff's opinion that the colors of Phase II are compatible with the colors of
Phase I despite the fact that the developer is using a different paint manufacturer
(Sherwin Williams versus MAB). Staff has no objections to the proposed building
colors, architectural style, or roof type. The subject development would be
consistent and compatible with the newer, recently approyed townhouse projects
approved within the vicinity. However, within the subject project, staff
recommends matching the roof styles between the buildings and carports (see
Exhibit "CIf - Conditions of Approval).
Staff Report - Gulfstream Gardens II PUD (NWSP 05-028)
Memorandum No PZ 05-204
Page 8
The elevations indicate that the buildings would be accented with white aluminum
single hung windows, decorative brackets, stucco score lines, metal decorative
shutters, horizontal sliding doors, decorative louvers, and aluminum picket railing.
The project would also have shade trellises and spa trellises located within the
recreation areas and water fountains located in select locations.
Signage:
This phase of the project is ineligible for additional project signage and no
additional signs are proposed.
RECOMMENDATION:
Staff has reviewed this request for new site plan approval and recommends approval, contingent upon the
approval of the corresponding request for annexation (ANEX 05-004) and rezoning (LUAR 05-012) and
subject to satisfying all comments indicated in Exhibit "C" - Conditions of Approval). Any additional
conditions recommended by the Board or City Commission shall be documented accordingly in the
Conditions of Approval.
S:\Planning\SHARED\WP\PROJEcrS\Gulfstream Gardens\Gulfstream Gardens II\NWSP 05-028\Staff Report.doc
LOCATION MAP
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~; PROJECT
'I OWNER
GULF'STREAM GARDENS - PHASE II
BOYNTON BEACH. f1..0RlD^
THE I-IOUSING GROUP. INC-
H & T Df:VELOPMENT CO.. L.L.C
2499 GlADES ROAD. surn: 210
BOCA Rl\TON. f'[,QRlOA :_~"3J
TEL: (tl61) 392- 2004 FAX: (~61) 392-- 2094
TSENG CONSULTING GROUP. mc
AliCIIlTE:CTlJRE . tHGlNBEf.'lNC: . PlANNING
2"1 NE. It)tllh STREE'T. MIAMI. FLORIDA 33162
TEL (:105) 945-4017., fAX. (:105) 945-161:\
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Certificate of Autl-torlzaUon No. LB6....56
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'I >'RO,H:CT GULF'STREAM GARDENS PHA"'; Il
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_ OWNW 1'Hf: HOUSING GHOUP. INC
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<-!499 GlADES ROAD.. SUIrE 210
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TEL: (561) 39:2--2004 FAX: {561) :W:2-':!094
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"I PRO.fECT' GULFSTREAM GARDENS ""'SE 11
BOYNTON BEACH, fl.Ofl!Dl'.
OWNnI THE HOUSING GROllP, INC
H & T DEVELOPMENT CO. L L..c.
2499 GLADES ROAD.. SlIlTE 210
BOCA RATON. nORIDA :33431
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IJOYNTON efJtCiI. F'l.OR\O.),
THE HOUSING GROUP, INC
If & T DEVELOPMENT CO. U..C
2499 (;.].J\[>BS ROAD.. SUI'f'F. 2"1 a
BOCA RATON_ nORIDA ~33431
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TSENG CONSULTING GROUP, INC.
A1K"HrrECTURE . f.NCJNP.ERL'CC . PL4.NNtNG
?t N.E:. t66lh STRF;ET, MIAMI. FLORlD.\ 33162
TEL (~Wrl) 945-4474 [.'AX eJOS) 945-1613
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EXHIBIT "C"
Conditions of Approval
Project name: Gulfstream Gardens II
File number: NWSP 05-028
Reference: 2nd review plans identified as a New Site Plan with a November 18, 2005 Planning and Zoning
Department date stamp marking
I II
DEP ARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments:
1. Prior to permit application contact the Public Works Department (561-742- X
6200) regarding the storage and handling of refuse per the CODE, Section
10-26 (a).
2. It appears that the compactor for Phase I will also be used for Phase II. X
Adjustments to the frequency of pickup may be required to handle the
additional waste stream.
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments:
3. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
4. No off-site landscaping would be allowed without consent from the X
Engineering Division of Public Works. The proposed plant material within
the right-of-way should not be included within the plant list because it is not a
part of the property.
UTILITIES
Comments:
5. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with
20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV, Section
16, or the requirement imposed by insurance underwriters, whichever is
greater (CODE, Section 26-16(b)).
6. Add a Permanent Sampling Station on the west side of Building 26. X
7. The City's water capacity, as increased through the purchase of up to 5 X
million gallons of potable water per day from Palm Beach County Utilities,
COA
12/07/05
2
I
DEPARTMENTS INCLUDE REJECT
would meet the projected potable water for this project (project estimated to
require a total of 46,000 gallons per day). Local piping and infrastructure
improvements may be required, especially on the water delivery system for
the project, depending upon the final project configuration and fire-flow
demands. These local improvements would be the responsibility of the site
developer and would be reviewed at the time of permitting. Sufficient
sanitary sewer and wastewater treatment capacity is currently available to
serve projected total of 22,000 gallons per day, subject to the applicant
making a firm reservation of capacity, following approval of the site plan.
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments:
8. Buildings three-stories or higher shall be equipped with an automatic X
sprinkler system per F.S. 553.895. Fire protection plans and hydraulic
calculations shall be included with the building plans at the time of permit
application.
9. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available.
10. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F.S. 373.216.
II. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
B If the project is a multi-family project, the building numberls must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
C The number of dwelling units in each building.
D The number of bedrooms in each dwelling unit.
E The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
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3
I n
DEPARTMENTS INCLUDE REJECT
12. At time of permit review, provide a completed and executed CBB Unit of X
Title form. The form shall describe all lots, parcels, or tracts combined as one
lot. A copy of the recorded deed with legal descriptions, of each property that
is being unified, is required to be submitted to process the form. The property
owner that is identified on each deed shall match.
13. At time of building pennit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property. The following information
shall be provided:
A A legal description of the land.
B The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
C If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
D The number of dwelling units in each building.
E The total amount being paid.
(CBBCO, Chapter 1, Article V, Section 3(f))
14. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
15. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building pennit application at the time of application submittal.
16. The garage for the handicapped adaptable units shall comply with the FFHA, X
24 CFR 100.205.
17. Calculations for the percent of permitted wall openings shall be provided at X
this review stage and comply with 2004 FBC, Section 704.8.
PARKS AND RECREATION
Comments:
18. Park impact fee 108 units @ $771.00/unit=$83,268.00 X
COA
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4
i
DEPARTMENTS INCLUDE REJECT
FORESTER/ENVIRONMENT ALlST
Comments: None X
PLANNING AND ZONING
Comments:
19. Approval of this site plan is contingent upon the accompanying request for X
annexation (ANEX 05-004) and land use amendment / rezoning (LUAR 04-
012). At the time of permitting, indicate these two (2) applications on the site
plan tabular data.
20. The Special High Density Residential (SHDR) land use classification allows X
for up to 20 dwelling unit per acre. Based on the project acreage, the site
plan would be limited to a total of 109 dwelling units. At the time of
permitting, eliminate one (1) dwelling unit and submit a rectified site plan so
that there are no more than 109 dwelling units.
21. As part of its projected concurrency review, Palm Beach County Traffic X
Division is recommending the provision of an exclusive left-turn lane onto
the project access driveway on Federal Highway (within Phase I).
22. The existing telecommunication tower is a legally non-conforming use. As X
such, any modification or relocation of the tower shall be in conformance
with Chapter 10 of the LDR's.
23. Provide a detail of the fencing proposed around the telecommunication tower. X
An eight (8) foot fence or wall shall be required around the facility.
24. At the time of permitting, on the site plan tabular data, correct the number of X
provided parking so that it accurately corresponds with the graphic
representation.
25. At the time of permitting, provide a floor plan of the one (I)-bedroom unit. X
26. The project must obtain approval from the School District of Palm Beach X
County regarding school concurrency prior to the issuance of a building
permit. It would be preferable to have this approval prior to the Community
Redevelopment Agency Board meeting.
27. All building elevations, including the clubhouse, should correctly indicate X
paint manufacturer's name and color codes (Chapter 4, Section 7.D.). The
paint details proposed on the elevations should correspond and match with
the paint swatches.
28. All trees, if proposed as trees, must be at least 12 feet in height and three (3) X
COA
01/04/06
5
I II
DEPARTMENTS INCLUDE REJECT
caliper inches at the time of their installation (Chapter 7.5, Article II, Section
5.C.2.).
29. Fifty percent (50%) of all site landscape materials must be native species X
(Chapter 7.5, Article II, Section 5.P). Please categorize as follows: Canopy
trees, Palm trees, Shrubs & Groundcover. On the landscape plan), indicate
the total quantities within each category and their native percentages.
30. The plans propose landscaped areas around the entire development. In order X
to ensure proper maintenance of the landscaped areas at the rear of each unit,
staff recommends that they be maintained by the Home Owners Association
or protected as such in the Home Owner's Association documents, so that no
individual property owner removes any of the required plant material along
the perimeter of the PUD.
31. Because there is no master landscape plan, staff recommends that the plant X
material and landscape design of Phase II be consistent with the same in
Phase I (in perpetuity).
32. Staff recommends matching the roof styles between the buildings and X
carports. The tile roof styles can either be Nordic Maple or Nordic Redwood.
33. Staff recommends substituting the emergency ingress I egress point (proposed X
at the northwest comer of the subject phase) with a third point of access to be
used by the residents only.
ADDITIOINAL COMMUNITY REDEVELOPMENT AGENCY
COMMENTS:
Comments:
34. Condition #20 shall be revised as follows: The Special High Density X
Residential (SHDR) land use classification allows for up to 20 dwelling units
per acre. Based on the acreage, the site plan would be limited to a total of
109 dwelling units. At the time of permitting, eliminate one (1) dwelling unit
and submit a rectified site plan so that there are no more than 109 dwelling
units or a rectified Master Plan showing Phase I and Phase II combined with
no more than 308 dwellinl! units.
35. Add walkways from the individual units fronting Old Dixie Highway to the X
proposed public sidewalk.
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
36. Condition #35 shall be revised as follows: Provide a total of 3 walkways for X
the entire project (Phase I and Phase II) from the interior sidewalk to the
COA
01/04/06
6
DEPARTMENTS INCLUDE REJECT
proposed public sidewalk along Old Dixie Highway. The walkways to be
shown on the revised Master Plan.
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Gardens\Gulfstream Gardens II\NWSP 05-028\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Gulfstream Gardens II
AGENT:
Mr. Bradley Miller, AICP with Miller Land Planning Consultants, Inc.
AGENTS ADDRESS:
298 Pineapple Grove Way Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
January 3,2006
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 109 townhouse units on
5.4 7 acres in the PUD zoning district.
LOCATION OF PROPERTY: West side of Federal Highway, approximately ~ miles north of
Gulfstream Boulevard
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Community Redevelopment Agency Board, which Board found
as follows:
OR
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7 . Other
DATED:
S:\PlanningISHAREDlWP\PROJECTSIGulfstream GardenslGulfstream Gardens IIINWSP 05-02BlDO.doc
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XII. - LEGAL
ITEM A.5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Comrnission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office;
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3,2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
[gj January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
"._;~
.~ .--,
:---....
0 Administrative 0 Development Plans ,
NATURE OF 0 Consent Agenda 0 New Business " (:
AGENDA ITEM 0 Public Hearing [gj Legal " \
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0 Bids 0 UnfInished Business
0 0 ':<.--;r
Announcement Presentation ~.r
0 City Manager's Report
RECOMMENDATION: Please place this request on the January 17,2006 City Commission Agenda under
Legal, Ordinance ~ Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-241.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION
Palm Cove (ANEX 05-005)
Ruden McClosky
Multiple land owners
One-quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
Highway
Request to annex a 4.456-acre portion of a 7.402-acre project.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: N/A t J /J
Devel0pmen~ ~~nage<" Signatore
LtJ ~Zl/k/
Planning and n g DIrector CIty Attorney / Fmance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ANEX 05-005\Agenda Item Request Palm Cove ANEX 05-005 1-17-06.dot
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ORDINANCE NO. 06-00'-1
AN ORDINANCE OF THE CITY OF BOYNTON
BEACH, FLORIDA, ANNEXING 4.456+/- ACRES
OF LAND THAT IS CONTIGUOUS TO THE CITY
LIMITS WITHIN PALM BEACH COUNTY AND
THAT WILL, UPON ANNEXATION, CONSTITUTE
A REASONABLY COMPACT ADDITION TO THE
CITY TERRITORY; PROVIDING THAT THE
PROPER LAND USE DESIGNATION AND
PROPER ZONING OF THE PROPERTY SHALL BE
REFLECTED IN SEPARATE ORDINANCES TO BE
PASSED SIMULTANEOUSLY HEREWITH;
PROVIDING FOR CONFLICTS, SEVERABILITY,
AND AN EFFECTIVE DATE; PROVIDING THAT
THIS ORDINANCE SHALL BE FILED WITH THE
CLERK OF THE CIRCUIT COURT OF PALM
BEACH COUNTY, FLORIDA, UPON ADOPTION.
20
WHEREAS, the Comprehensive Plan for the City of Boynton Beach requires the
21
development of an Annexation Program; and
22
WHEREAS, the multiple owners, by and through their agent, Ruden McCloskey, of
23
the property more particularly described hereinafter, have heretofore filed a Petition,
24
pursuant to Section 9 of Appendix A-Zoning, of the Code of Ordinances, City of Boynton
25
Beach, Florida, for the purpose of annexing a certain tract of land consisting of
26
approximately 4.456 acres; and
27
WHEREAS, the City of Boynton Beach hereby exercises its option to annex the
following tract of land as hereinafter described, in accordance with Article I, Section 7 (32)
of the Charter of the City and Section 171.044, and 171.062(2), Florida Statutes; and
WHEREAS, said tract of land lying and being within Palm Beach County IS
contiguous to the existing city limits of the City of Boynton Beach, and will, upon its
S:ICA 10rdinanceslPlanning\AnnexationslAnnexation - Palm Cove. doc
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1 annexation, constitute a reasonably compact addition to the City territory.
2 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION
3 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
4
Section 1.
That each and every Whereas clause is true and correct.
5
Section 2.
Pursuant to Article 1, Section 7 (32) of the Charter of the City of
6 Boynton Beach, Florida and Section 171.044, Florida Statutes the following described
7 unincorporated and contiguous tract of land situated and lying and being in the County of
8 Palm Beach, Florida, to wit:
9 That part of Lot 59, "Amended Plat of Trade Winds Estates, a Subdivision," according to the
10 Plat thereof, recorded in Plat Book 21, Page 73, of the Public Records of Palm Beach
11 County, Florida; lying west of the right-of-way of State Road 5 (U.S. Highway No.1) as
12 conveyed to Palm Beach County, Florida, by a deed recorded in Official Records Book 124,
13 Page 638 of the Public Records of Palm Beach County, Florida.
14
15 Together with:
16
17 Lot 15, "Killian's Park, a Subdivision," according to the Plat thereof, as recorded in Plat
18 Book 23, Page 195, in the Public Records of Palm Beach County, Florida, less that portion
19 of Lot 15 conveyed to the State of Florida by a Warranty Deed recorded in Official Records
20 Book 119, Page 453, of the Public Records of Palm Beach County, Florida.
21
22 Together with:
23
24 All of Lots 6 through 14 and Lots 16 through 29 of "Ki lIian' s Park" recorded in Plat Book
25 23, Page 195, in the Public Records of Palm Beach County, Florida.
26
27 CONT AlNING APPROXIMA TEL Y 4.456 ACRES OF LAND
28
29 is hereby annexed to the City of Boynton Beach, Florida, and such land so annexed shall be
30 and become part of the City with the same force and effect as though the same had been
31 originally incorporated in the territorial boundaries thereof.
32
Section3:
That Section 6 and 6( a) of the Charter of the City of Boynton
S:\CA \Ordinanccs\Planning\Annexations\Annexation - Palm Cove.doc
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1 Beach, Florida, is hereby amended to reflect the annexation of said tract of land more
2 particularly described in Section 2 of this Ordinance.
3
Section 4:
That by Ordinances adopted simultaneously herewith, the
4 proper City zoning designation and Land Use category is being determined as contemplated
5 in Section 171.162(2), Florida Statutes.
6
Section 5.
All ordinances or parts of ordinances in conflict herewith are
7 hereby repealed.
8 Section 6: Should any section or provision of this Ordinance or any portion
9 thereofbe declared by a court of competent jurisdiction to be invalid, such decision shall not
10 affect the remainder of this Ordinance.
11
Section 7:
This Ordinance shall not be passed until the same has been advertised
12 for two (2) consecutive weeks in a newspaper of general circulation in the City of Boynton
13 Beach, Florida, as required by the City Charter and Section 171.044, Florida Statutes.
14
Section 8.
This ordinance shall become effective immediately upon passage.
15
Section 9.
This ordinance, after adoption, shall be filed with the Clerk of the
16 Circuit Court of Palm Beach County, Florida.
17 FIRST READING this ~ day of Ja.nua..(~, 2006.
18
S:ICAIOrdinances\Planning\Annexations\Annexation - Palm Cove. doc
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SECOND, FINAL READING and PASSAGE this _ day of
,2006.
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21 ATTEST:
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25 City Clerk
26
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \Ordinances\Planning\Annexations\Annexation - Palm Cove.doc
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LOCATION MAP
Palm Cove (a.k.a. Miller Road)
ANEX 05-005 & LUAR 05-014
Exhibit A
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TO:
FROM:
THROUGH:
DATE:
PROJECf NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 05-241
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AIC~
Senior Planner /1
~'\l()'V
Michael W. Rumpf
Director of Planning and Zoning
November 30, 2005
Palm Cove/ANEX 05-005-LUAR 05-014
Annex a 4.456-acre portion of the total 7.402-acre property;
Amend the Future Land Use designation from General
Commercial, Local Retail Commercial (City); and Medium
Residential-S and Commercial High/S (Palm Beach County) to
Special High Density Residential; and
Rezone the property from C-3 Community Commercial, C-4
General Commercial (City); and RM Residential and CG General
Commercial (County) to PUD Planned Unit Development
Property Owner:
Applicant/Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed land Use:
Proposed Zoning:
PROJECT DESCRIPTION
Multiple owners
East Coast Communities, Inc/Ruden McCloskey
Approximately one-quarter mile north of Gulfstream Boulevard
between Federal Highway and Old Dixie Highway (Exhibit "AI')
i:.7.402 acres
General Commercial, Local Retail Commercial (City) and Medium
Residential-S and Commercial High/S (Palm Beach County)
C-3 Community Commercial, C-4 General Commercial (City) and
RM Residential and CG General Commercial (Palm Beach County)
Special High Density Residential (SHDR)
PUD Planned Unit Development
Page 2
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
Proposed Use:
Townhouse Community
Adjacent Uses:
North:
To the northeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development approved For the Oceanside multi-Family
development and currently occupied by a real estate sales office.
To the northwest, the right-oF-way of Miller Road, then developed
residential property lying in unincorporated Palm Beach County,
designated Medium Residential 5 and zoned RM - Multi-Family
Residential (medium density)
South:
To the southeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development currently under development as Bayfront, a multi-
family community. To the southwest, developed property
designated General Commercial and zoned C-4 General
Commercial.
East:
The right-of-way of Federal Highway, then property designated
Special High Density Residential (SHDR) and zoned IPUD Infill
Planned Unit Development currently being developed as
Waterside, a townhouse community.
West:
The rights-of-way of Old Dixie Highway and the FEC Railroad,
then property designated Conservation and zoned Recreation
(Seacrest Scrub).
EXECUTIVE SUMMARY
Staff recommends approval of the requested annexation, land use amendment and rezoning for
the following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential land use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the land Development Regulations.
Page 3
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 7.402 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
The site plan proposes a 121-unit townhouse development at a gross density of 16.34 dwelling
units per acre (du/ac). Structures, for the most part, are each a combination of two and three
stories; however, a series of three-story units are placed along the north property line.
Principal ingress/egress for the project is from Federal Highway, with secondary egress only to
Old Dixie Highway. The internal circulation streets form a grid-like pattern with garage access
for the residents opening onto these roadways. Pedestrian circulation is separated from the
roadways, reducing potential conflicts with vehicular circulation. Recreation amenities,
including a tot-lot, swimming pool, two-story clubhouse and passive areas form a central core
for the development.
In conformance with regulations each unit is provided with two parking spaces. These are in
internal garages. Additionally, parking is required for the recreation area, bringing the total
parking requirement to 252 spaces. The developer is providing an additional twenty-six spaces,
either as parallel spaces or in 900 configured spaces along the internal streets.
Buildings fronting on Federal Highway are provided with 20.5-foot setbacks. Those fronting on
Old Dixie are set back approximately 70 feet from the existing edge of pavement, but only 10
feet from the property line, this because of the position of the pavement within the 80-foot
right-of-way. Side setbacks for the structures on the north are approximately 11 feet, mirroring
those of the proposed adjacent development, and approximately 45 feet on the south, with the
exception of the southern building fronting on Old Dixie Highway, which is set back between
17.5 feet and 23.3 feet.
Since a site plan is substituting for a master plan, as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
land Use Map.
Page 4
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
Pursuant to Section 9.C.2(2) of the Land Development Regulations, when reviewing requests
for annexation, staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instances, staff analysis relates only to consistency with
other relevant portions of the Comprehensive Plan, the city's annexation program and service
capability. In this instance, however, the property under consideration is a combination of
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the City!; risk
manager. The planning department shall also recommend limitations or
requirements, which would have to be imposed on subsequent development of the
prope~ in order to comply with policies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. Land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
"Policy 1.17.1 The City shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map, except where
access is greatest and impacts on residential land uses are least';' and
"Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase, particularly in the Coastal Area. //
The subject property is located in Planning Area V (Entrances to the City) in the Federal
Highwav Corridor Community Redevelooment Plan, which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion." (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
Page 5
File Number: ANEX OS-005jLUAR 05-014
Name: Palm Cove
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it is proposed at a scale and massing that will
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern/ or would create an isolated district unrelated to adjacent and nearby
district~ or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public we/fare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the southeast, where the Bayfront is being developed, to the east, across Federal
Highway where Waterside is under construction, and to the northeast where the Oceanside
project has been approved.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses and single-family
residential to multi-family residential for condominium and townhouse development has become
more prevalent in the Federal Highway corridor in the last four years. Often the conversion
serves to remove marginal, and sometimes undesirable, commercial uses. Additionally,
adoption of the IPUD regulations in June 2002 provided an attractive incentive for
redevelopment and intill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility systems/ roadways/ and
other public facilities.
The Palm Beach County Traffic Division determined that the proposed residential project is
located within the designated Coastal Residential Exception Areas of the county and therefore
exempt from concurrency analysis. The Division, however, would not yet approve the project
for concurrency because of some questions regarding trip generation rates and build-out dates;
therefore, a revised study will be required for the Traffic Division to determine that the project
meets the Traffic Performance Standards of Palm Beach County. No building permits will to be
issued by the City until the Traffic Division approves the traffic study for concurrency purposes
The project is estimated to require a total of 52,000 gallons of potable water per day. The
City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected demand for this
project. Additionally, sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 23,500 gallons per day.
Page 6
File Number: ANEX OS-OOSjLUAR 05-014
Name: Palm Cove
With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that
adequate capacity exists to accommodate the county's municipalities throughout the lO-year
planning period. The School District of Palm Beach County has reviewed the application and
has determined that adequate capacity exists to accommodate the resident population. The
City's Fire Rescue and Police Departments have reviewed the application and determined that
current staffing levels would be sufficient to meet the expected demand for services. Lastly,
drainage will also be reviewed in detail as part of the review of the site plan approval, and must
satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties/ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those approved for adjacent properties to the northeast (Oceanside), east
(Waterside) and southeast (Bayfront) of the subject property. Any effects on property values
would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, including commercial and single-
family residential. The economic viability of these uses is questionable, considering the
transition to high density residential uses that is occurring with redevelopment of the corridor
under the guidelines of the Federal Highwav Corridor Community Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested annexation, land use amendment and rezoning present the opportunity for
redevelopment in a highly visible entrance corridor to the City and will also support the current
trend toward greater residential uses in this area, economic revitalization, and downtown
redevelopment.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is already allowed.
Residential densities of 20 dujac are permitted in the Federal Highway corridor to encourage
infill development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of lO.8 dujac; however, those sites do
not offer the opportunity for redevelopment and infill development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Community Redevelooment Plan.
CONCLUSIONS I RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
Page 7
File Number: ANEX OS-005jLUAR 05-014
Name: Palm Cove
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff finds or recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That the requested land use amendment and rezoning meet or exceed the criteria for
review, as required in the Land Development Regulations; and.
4. That the proposed redevelopment plan is consistent with the VISion and
recommendations of the Federal Highwav Corridor Community Redevelooment Plan;
therefore,
S. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included as Exhibit "B".
AlTACHMENTS
S:\Planning\SHARED\WP\PROJECfS\PARKSIDE aka Miller Road\LUAR\STAFF REPORT NEW.doc
LOCATION MAP
Palm Cove (a.k.a. Miller Road)
ANEX 05-005 & LUAR 05-014
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Exhibit A
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XII. - LEGAL
ITEM A.6
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 0 .~:...
January 3, 2006 December 19.2005 (Noon) March 7, 2006 February 21, 2006 (No~l
- f
~ January 17. 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
~':J
0 Administrative 0 Development Plans
0 0 -,,~. ",,0,'0
NATURE OF Consent Agenda New Business .~,c_~ \"f1
c'J ',")
AGENDA ITEM 0 Public Hearing ~ Legal _J n
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the January 17,2006 City Commission Agenda under
Legal, Ordinance - Second Reading, The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3, 2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-241.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION
Palm Cove (LUAR 05-014)
Ruden McClosky
Multiple land owners
One-quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
Highway
Request to amend the Comprehensive Plan Future Land Use Map from General
Connnercial, Local Retail Connnercial (City) and Medium Residential-5 and Connnercial
High/5 (County) to Special High Density Residential.
Developm epartment Dire tor
PI~cJdh~ '/' /H
annmg an 0 g lrector City Attorney Fmance uman Resources
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\LUAR\Agenda Item Request Palm Cove LUAR 05-014 amend 1-17-06.dot
M~~
City anager's Signature
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM,DOC
TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 05-241
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AIC~
Senior Planner . /J .
~f\1()'IV
Michael W. Rumpf
Director of Planning and Zoning
November 30, 2005
Palm CovejANEX 05-005-LUAR 05-014
Annex a 4.456-acre portion of the total 7.402-acre property;
Amend the Future Land Use designation from General
Commercial, Local Retail Commercial (City); and Medium
Residential-5 and Commercial Highj5 (Palm Beach County) to
Special High Density Residential; and
Rezone the property from C-3 Community Commercial, C-4
General Commercial (City); and RM Residential and CG General
Commercial (County) to PUD Planned Unit Development
Property Owner:
Applicantj Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
PROJECT DESCRIPTION
Multiple owners
East Coast Communities, IncjRuden McCloskey
Approximately one-quarter mile north of Gulfstream Boulevard
between Federal Highway and Old Dixie Highway (Exhibit "A")
:t7.402 acres
General Commercial, Local Retail Commercial (City) and Medium
Residential-5 and Commercial HighjS (Palm Beach County)
C-3 Community Commercial, C-4 General Commercial (City) and
RM Residential and CG General Commercial (Palm Beach County)
Special High Density Residential (SHDR)
PUD Planned Unit Development
1 ORDINANCE NO. 06- DOS
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AMENDING ORDINANCE 89-38
5 BY AMENDING THE FUTURE LAND USE ELEMENT
6 OF THE COMPREHENSIVE PLAN FOR A PARCEL
7 OWNED BY MULTIPLE OWNERS, AND LOCATED
8 AT APPROXIMATELY ONE-QUARTERMlLE NORTH
9 OF GULFSTREAM BOULEV ARD BETWEEN
10 FEDERAL HIGHWAY AND OLD DIXIE HIGHWAY;
11 CHANGING THE LAND USE DESIGNATION FROM
12 GENERAL COMMERCIAL, LOCAL RETAIL
13 COMMERCIAL (CITY) AND MEDIUM RESIDENTIAL
14 -S AND COMMERCIAL HIGH/S (PALM BEACH
15 COUNTY) TO SPECIAL HIGH DENSITY
16 RESIDENTIAL (SHDR); PROVIDING FOR
17 CONFLICTS, SEVERABILITY, AND AN EFFECTIVE
18 DATE.
19
20 WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
21 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
22 pursuant to Ordinance No. 89-38 and in accordance with the Local Government
23 Comprehensive Planning Act; and
24 WHEREAS, the procedure for amendment of a Future Land Use Element of a
25 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
26 WHEREAS, after two (2) public hearings the City Commission acting in its dual
27 capacity as Local Planning Agency and City Commission finds that the amendment
28 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
29 the best interest of the inhabitants of said City to amend the aforesaid Element of the
30 Comprehensive Plan as provided.
31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
32 CITY OF BOYNTON BEACH, FLORIDA, THAT:
S,\CA\Ordinances\Planning\Land Use\Palm Cove. doc
1 Section 1: The foregoing WHEREAS clauses are true and correct and incorporated
2 herein by this reference.
3
Section 2:
Ordinance No. 89-38 of the City is hereby amended to reflect the
4 following:
5 That the Future Land Use of the following described land located approximately one-
6 quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
7 Highway in Boynton Beach, Florida shall be changed from General Commercial, Local Retail
8 Commercial (City) and Medium Residential -5 and Commercial High/5 (Palm Beach County)
9 and shall now be designated as Special High Density Residential (SHDR):
10 See Legal Description Attached Hereto as Exhibit "A"
11
12 Subject to easements, restrictions, reservation and rights of way of record.
13
14
15 Section 3: That any maps adopted in accordance with the Future Land Use Element of the
16 Future Land Use Plan shall be amended accordingly.
1 7 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
18 Section 5: Should any section or provision of this Ordinance or any portion thereof be
19 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
20 remainder of this Ordinance.
21 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
22 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
23 Land Development Regulation Act. No party shall be vested of any right by virtue of the
24 adoption ofthis Ordinance until all statutory required review is complete and all legal challenges,
25 including appeals, are exhausted. In the event that the effective date is established by state law or
S:\CA\Ordinances\Planning\Land Use\Palm Cove.doc
1
special act, the provisions of state act shall control.
FIRST READING this ~ day of Jo..nua.ry , 2006.
SECOND, FINAL READING and PASSAGE this _ day of
, 2006.
2
3
4
CITY OF BOYNTON BEACH, FLORIDA
5
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19
20 ATTEST:
21
22
23 City Clerk
24
2 5 (Corporate Seal)
26
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S,\CA\Ordinances\Planning\Land Use\Palm Cove.doc
LEGAL DESCRIPTION
That part of Lot 59, "Amended Plat of Trade Winds Estates, a Subdivision," according to
the Plat thereof, recorded in Plat Book 21, Page 73, of the Public Records of Palm Beach
County, Florida; lying west of the right-of-way of State Road 5 (U.S. Highway No.1) as
conveyed to Palm Beach County, Florida, by a deed recorded in Official Records Book
124, Page 638 of the Public Records of Palm Beach County, Florida.
Together with:
Lots 37, 38 and 58 of "Amended Plat of Trade Winds Estates," according to the Plat
recorded in Plat Book 21, Page 73, ofthe Public Records of Palm Beach County, Florida,
less that portion deeded to the State of Florida by instrument in Official Records Book
104, page 35.
Together with:
Lot 15, "Killian's Park, a Subdivision," according to the Plat thereof, as recorded in Plat
Book 23, Page 195, in the Public Records of Palm Beach County, Florida, less that
portion of Lot 15 conveyed to the State of Florida by a Warranty Deed recorded in
Official Records Book 119, Page 453, of the Public Records of Palm Beach County,
Florida.
Together with:
All of Lots 6 through 14 and Lots 16 through 29 of "Killian's Park" recorded in Plat
Book 23, Page 195, in the Public Records of Palm Beach County, Florida.
Together with:
The 30-foot right-of-way of Miller Road as shown on the Plat of "Killian's Park"
recorded in Plat Book 23, Page 195, in the Public Records of Palm Beach County,
Florida, adjoining Lots 6 thru 14 of said "Killian's Park."
Said lands containing 7.402 acres, more or less.
Exhibit "A"
WPB:214125:1
Page 2
File Number: ANEX 05-00SjLUAR 05-014
Name: Palm Cove
Proposed Use:
Townhouse Community
Adjacent Uses:
North:
To the northeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development approved for the Oceanside multi-family
development and currently occupied by a real estate sales office.
To the northwest, the right-of-way of Miller Road, then developed
residential property lying in unincorporated Palm Beach County,
designated Medium Residential 5 and zoned RM - Multi-Family
Residential (medium density)
South:
To the southeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development currently under development as Bayfront, a multi-
family community. To the southwest, developed property
designated General Commercial and zoned C-4 General
Commercial.
East:
The right-of-way of Federal Highway, then property designated
Special High Density Residential (SHDR) and zoned IPUD Infill
Planned Unit Development currently being developed as
Waterside, a townhouse community.
West:
The rights-of-way of Old Dixie Highway and the FEC Railroad,
then property designated Conservation and zoned Recreation
(Sea crest Scrub).
EXECUTIVE SUMMARY
Staff recommends approval of the requested annexation, land use amendment and rezoning for
the following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential land use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the Land Development Regulations.
Page 3
File Number: ANEX OS-005jLUAR 05-014
Name: Palm Cove
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 7.402 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
The site plan proposes a 121-unit townhouse development at a gross density of 16.34 dwelling
units per acre (du/ac). Structures, for the most part, are each a combination of two and three
stories; however, a series of three-story units are placed along the north property line.
Principal ingressjegress for the project is from Federal Highway, with secondary egress only to
Old Dixie Highway. The internal circulation streets form a grid-like pattern with garage access
for the residents opening onto these roadways. Pedestrian circulation is separated from the
roadways, reducing potential conflicts with vehicular circulation. Recreation amenities,
including a tot-lot, swimming pool, two-story clubhouse and passive areas form a central core
for the development.
In conformance with regulations each unit is provided with two parking spaces. These are in
internal garages. Additionally, parking is required for the recreation area, bringing the total
parking requirement to 252 spaces. The developer is providing an additional twenty-six spaces,
either as parallel spaces or in 900 configured spaces along the internal streets.
Buildings fronting on Federal Highway are provided with 20.S-foot setbacks. Those fronting on
Old Dixie are set back approximately 70 feet from the existing edge of pavement, but only 10
feet from the property line, this because of the position of the pavement within the 80-foot
right-of-way. Side setbacks for the structures on the north are approximately 11 feet, mirroring
those of the proposed adjacent development, and approximately 45 feet on the south, with the
exception of the southern building fronting on Old Dixie Highway, which is set back between
17.5 feet and 23.3 feet.
Since a site plan is substituting for a master plan, as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
Page 4
File Number: ANEX 05-OOSjLUAR 05-014
Name: Palm Cove
Pursuant to Section 9.C.2(2) of the Land Development Regulations, when reviewing requests
for annexation, staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instances, staff analysis relates only to consistency with
other relevant portions of the Comprehensive Plan, the city's annexation program and service
capability. In this instance, however, the property under consideration is a combination of
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to/ a prohIbition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the Citys risk
manager. The planning department shall also recommend limitations or
requirements/ which would have to be imposed on subsequent development of the
prope~ in order to comply with policies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. Land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
''Policy 1.17.1 The City shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map/ except where
access is greatest and impacts on residential land uses are leasr; and
''Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase, particularly in the Coastal Area. //
The subject property is located in Planning Area V (Entrances to the City) in the Federal
Highwav Corridor Community Redevelooment Plan which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion./I (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
Page 5
File Number: ANEX 05-005jLUAR 05-014
Name: Palm Cove
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it is proposed at a scale and massing that will
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern/ or would create an isolated district unrelated to adjacent and nearby
districts/ or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the southeast, where the Bayfront is being developed, to the east, across Federal
Highway where Waterside is under construction, and to the northeast where the Oceanside
project has been approved.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses and single-family
residential to multi-family residential for condominium and townhouse development has become
more prevalent in the Federal Highway corridor in the last four years. Often the conversion
serves to remove marginal, and sometimes undesirable, commercial uses. Additionally,
adoption of the IPUD regulations in June 2002 provided an attractive incentive for
redevelopment and infill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility systems/ roadways/ and
other public facilities.
The Palm Beach County Traffic Division determined that the proposed residential project is
located within the designated Coastal Residential Exception Areas of the county and therefore
exempt from concurrency analysis. The Division, however, would not yet approve the project
for concurrency because of some questions regarding trip generation rates and build-out dates;
therefore, a revised study will be required for the Traffic Division to determine that the project
meets the Traffic Performance Standards of Palm Beach County. No building permits will to be
issued by the City until the Traffic Division approves the traffic study for concurrency purposes
The project is estimated to require a total of 52,000 gallons of potable water per day. The
City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected demand for this
project. Additionally, sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 23,500 gallons per day.
Page 6
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that
adequate capacity exists to accommodate the county's municipalities throughout the lO-year
planning period. The School District of Palm Beach County has reviewed the application and
has determined that adequate capacity exists to accommodate the resident population. The
City's Fire Rescue and Police Departments have reviewed the application and determined that
current staffing levels would be sufficient to meet the expected demand for services. Lastly,
drainage will also be reviewed in detail as part of the review of the site plan approval, and must
satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties/ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those approved for adjacent properties to the northeast (Oceanside), east
(Waterside) and southeast (Bayfront) of the subject property. Any effects on property values
would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, including commercial and single-
family residential. The economic viability of these uses is questionable, considering the
transition to high density residential uses that is occurring with redevelopment of the corridor
under the guidelines of the Federal Highwav Corridor Community Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested annexation, land use amendment and rezoning present the opportunity for
redevelopment in a highly visible entrance corridor to the City and will also support the current
trend toward greater residential uses in this area, economic revitalization, and downtown
redevelopment.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is already allowed.
Residential densities of 20 dujac are permitted in the Federal Highway corridor to encourage
infill development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of 10.8 dujac; however, those sites do
not offer the opportunity for redevelopment and infill development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Community Redevelooment Plan.
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
Page 7
File Number: ANEX 05-005jLUAR 05-014
Name: Palm Cove
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff finds or recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That the requested land use amendment and rezoning meet or exceed the criteria for
review, as required in the Land Development Regulations; and.
4. That the proposed redevelopment plan is consistent with the VISion and
recommendations of the Federal Highwav Corridor Community Redevelooment Plan;
therefore,
5. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included as Exhibit "B".
ATTACHMENTS
S:\Planning\SHARED\WP\PROJEcrS\PARKSIDE aka Miiler Road\LUAR\STAFF REPORT NEW.doc
LOCATION MAP
Palm Cove (a.k.a. Miller Road)
ANEX 05-005 & LUAR 05-014
Exhibit A
300
150
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300 Feet A
Sl.".v..O....""...
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
XII. - LEGAL
ITEM A.7
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
December 19,2005 (Noon)
o February 7, 2006
o February 21, 2006
o March 7, 2006
o March 21, 2006
January 17, 2006 (Noon)
o December 6, 2005
o December 20, 2005
o January 3, 2006
[g] January 17, 2006
November 14,2005 (Noon.)
December 5, 2005 (Noon)
February 6. 2006 (Noon)
February 21,2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Administrative
o Consent Agenda
o Public Hearing
o Bids
o Announcement
o City Manager's Report
o Development Plans
o New Business
[g] Legal
o Unfinished Business
o Presentation
'-'J
.-':,71
~~--.:-")
~,.
iS~
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3, 2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-24 1.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION
Palm Cove (LUAR 05-014)
Ruden McClosky
Multiple land owners
One-quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
Highway
Request to rezone from C-3 Community Commercial, C-4 General Commercial (City)
and RM Residential and CG General Commercial (County) to PUD Planned Unit
Development.
Development epa
~~(;J S~
Planning and Zo irector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\LUAR\Agenda Item Request Palm Cove LUAR 05-014 rezone 1-17 -06.dot
~C'M 'S'
lty anager sIgnature
PROGRAM IMP ACT:
FISCAL IMP ACT:
ALTERNATIVES:
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- Dob
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, REGARDING THE
5 APPLICATION OF EAST COAST COMMUNITIES,
6 INC., AMENDING ORDINANCE 02-013 TO REZONE
7 A PARCEL OF LAND LOCA TED
8 APPROXIMA TEL Y ONE-QUARTER MILE NORTH
9 OF GULFSTREAM BOULEVARD BETWEEN
10 FEDERAL HIGHWAY AND OLD DIXIE HIGHWAY,
11 AS MORE FULLY DESCRIBED HEREIN, FROM
12 COMMUNITY COMMERCIAL (C-3), GENERAL
13 COMMERCIAL (C-4) CITY AND RESIDENTIAL
14 (RM) AND GENERAL COMMERCIAL (CG) PALM
15 BEACH COUNTY TO PLANNED UNIT
16 DEVELOPMENT (PUD); PROVIDING FOR
17 CONFLICTS, SEVERABILITY, AND AN
18 EFFECTIVE DATE.
19
20 WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
21 Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; and
22 WHEREAS, East Coast Communities, applicant for the property located
23 approximately one-quarter mile north of Gulfstream Boulevard between Federal Highway and
24 Old Dixie Highway in Boynton Beach, Florida, as more particularly described herein, has filed
25 a Petition, through its agent, Ruden McCloskey, pursuant to Section 9 of Appendix A-Zoning,
26 of the Code of Ordinances, City of Boynton Beach, Florida, for the purpose of rezoning a
27 parcel of land, said land being more particularly described hereinafter, from Community
28 Commercial (C-3), General Commercial (C-4) City and Residential (RM) and General
29 Commercial (CG) Palm Beach County to Planned Unit Development (PUD); and
30 WHEREAS, the City Commission conducted a public hearing and heard testimony
31 and received evidence which the Commission finds supports a rezoning for the property
32 hereinafter described; and
S:ICA IOrdinances\Planning\RezoningIRezoning - Palm Cove.doc
1 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
2 an amendment to the Land Use which was contemporaneously considered and approved at the
3 public hearing heretofore referenced; and
4 'WHEREAS, the City Commission deems it in the best interests of the inhabitants of
5 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth.
6 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
7 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
8
Section 1.
The foregoing Whereas clauses are true and correct and incorporated
9 herein by this reference.
10
Section 2.
The following described land located approximately one-quarter mile
11 north of Gulfstream Boulevard between Federal Highway and Old Dixie Highway in the City
12 of Boynton Beach, Florida, as set forth as follows:
13 See Legal Description Attached hereto as Exhibit "A".
14
15
16 be and the same is hereby rezoned from Community Commercial (C-3), General Commercial
17 (C-4) City and Residential (RM) and General Commercial (CG) Pahn Beach County to Planned
18 Unit Development (PUD). A location map is attached hereto as Exhibit "B" and made a part
19 of this Ordinance by reference.
2 0 Section 3. That the aforesaid Revised Zoning Map of the City shall be amended
21 accordingly.
22
Section 4. All ordinances or parts of ordinances In conflict herewith are hereby
2 3 repealed.
2 4 Section 5. Should any section or provision of this Ordinance or any portion thereof be
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Palm Cove.doc
1 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
2 remainder of this Ordinance.
3 Section 6. This ordinance shall become effective immediately upon passage.
4 FIRST READING this ~ day of J OJIU4-r 1 ' 2006.
5
SECOND, FINAL READING and PASSAGE this ~ day of
,2006.
6
7
8
9
10
11
12
13
14
15
16
17
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19
20
21
22
23
24
25
26 ATTEST:
27
28
29
30 City Clerk
31
32 (Corporate Seal)
33
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Palm Cove. doc
LEGAL DESCRIPT10N
That part of Lot 59, "Amended Plat of Trade Winds Estates, a Subdivision," according to
the Plat thereof, recorded in Plat Book 21, Page 73, of the Public Records of Palm Beach
County, Florida; lying west of the right-of-way of State Road 5 (U.S. Highway No.1) as
conveyed to Palm Beach County, Florida, by a deed recorded in Official Records Book
124, Page 638 of the Public Records of Palm Beach County, Florida.
Together with:
Lots 37, 38 and 58 of "Amended Plat of Trade Winds Estates," according to the Plat
recorded in Plat Book 21, Page 73, of the Public Records of Palm Beach County, Florida,
less that portion deeded to the State of Florida by instrument in Official Records Book
104, page 35.
Together with:
Lot 15, "Killian's Park, a Subdivision," according to the Plat thereof, as recorded in Plat
Book 23, Page 195, in the Public Records of Palm Beach County, Florida, less that
portion of Lot 15 conveyed to the State of Florida by a Warranty Deed recorded in
Official Records Book 119, Page 453, of the Public Records of Palm Beach County,
Florida.
Together with:
All of Lots 6 through 14 and Lots 16 through 29 of "Killian's Park" recorded in Plat
Book 23, Page 195, in the Public Records of Palm Beach County, Florida.
Together with:
The 30-foot right-of-way of Miller Road as shown on the Plat of "Killian's Park"
recorded in Plat Book 23, Page 195, in the Public Records of Palm Beach County,
Florida, adjoining Lots 6 thru 14 of said "Killian's Park."
Said lands containing 7.402 acres, more or less.
Exhibit "A"
WPB:214125:1
LOCATION MAP
Palm Cove (a.k.a. Miller Road)
ANEX 05-005 & LUAR 05-014
Exhibit B
300
N
300 Feel A
150
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TO:
FROM:
THROUGH:
DATE:
PROJECT NAMEjNUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 05-241
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Dick Hudson, AIC~
Senior Planner /l .
:f,(t)'IV
Michael W. Rumpf
Director of Planning and Zoning
November 30, 2005
Palm CovejANEX 05-005-LUAR 05-014
Annex a 4.4S6-acre portion of the total 7.402-acre property;
Amend the Future Land Use designation from General
Commercial, Local Retail Commercial (City); and Medium
Residential-5 and Commercial HighjS (Palm Beach County) to
Special High Density Residential; and
Rezone the property from C-3 Community Commercial, C-4
General Commercial (City); and RM Residential and CG General
Commercial (County) to PUD Planned Unit Development
Property Owner:
Applicant! Agent:
Location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
PROJECT DESCRIPTION
Multiple owners
East Coast Communities, IncjRuden McCloskey
Approximately one-quarter mile north of Gulfstream Boulevard
between Federal Highway and Old Dixie Highway (Exhibit "AIf)
:t7.402 acres
General Commercial, Local Retail Commercial (City) and Medium
Residential-5 and Commercial HighjS (Palm Beach County)
C-3 Community Commercial, C-4 General Commercial (City) and
RM Residential and CG General Commercial (Palm Beach County)
Special High Density Residential (SHDR)
PUD Planned Unit Development
Page 2
File Number: ANEX 05-005jLUAR 05-014
Name: Palm Cove
Proposed Use:
Townhouse Community
Adjacent Uses:
North:
To the northeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development approved for the Oceanside multi-family
development and currently occupied by a real estate sales office.
To the northwest, the right-of-way of Miller Road, then developed
residential property lying in unincorporated Palm Beach County,
designated Medium Residential 5 and zoned RM - Multi-Family
Residential (medium density)
South:
To the southeast, property designated Special High Density
Residential (SHDR) and zoned IPUD Infill Planned Unit
Development currently under development as Bayfront, a multi-
family community. To the southwest, developed property
designated General Commercial and zoned C-4 General
Commercial.
East:
The right-of-way of Federal Highway, then property designated
Special High Density Residential (SHDR) and zoned IPUD Infill
Planned Unit Development currently being developed as
Waterside, a townhouse community.
West:
The rights-of-way of Old Dixie Highway and the FEC Railroad,
then property designated Conservation and zoned Recreation
(Sea crest Scrub).
EXECUTIVE SUMMARY
Staff recommends approval of the requested annexation, land use amendment and rezoning for
the following reasons:
1. The requested annexation is consistent with the City's annexation policy; the property is
contiguous to properties lying within the City of Boynton Beach, and forms a reasonably
compact addition to the city boundaries;
2. The future land use amendment is consistent with the policies of City's adopted
Comprehensive Plan, particularly the portion of policy 1.16.1 defining the Special High
Density Residential land use relative to redevelopment planning, urban densities and
housing opportunities;
3. The proposed redevelopment plan is consistent with the vision and recommendations of
the Federal Highwav Corridor Community Redevelooment Plan; and,
4. The requested land use amendment and rezoning meet the criteria for review, as
required in the Land Development Regulations.
Page 3
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 7.402 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
classifies this amendment as a "small scale" amendment. A "small-scale" amendment is
adopted prior to forwarding to the Florida Department of Community Affairs and is not reviewed
for compliance with the state, regional and local comprehensive plans prior to adoption.
Master/Site Plan Analvsis
The Land Development Regulations require approval of a master plan concurrent with approval
of a rezoning to the PUD Planned Unit Development district. A site plan approval may take the
place of the master plan, as is requested in this case.
The site plan proposes a 121-unit townhouse development at a gross density of 16.34 dwelling
units per acre (dujac). Structures, for the most part, are each a combination of two and three
stories; however, a series of three-story units are placed along the north property line.
Principal ingress/egress for the project is from Federal Highway, with secondary egress only to
Old Dixie Highway. The internal circulation streets form a grid-like pattern with garage access
for the residents opening onto these roadways. Pedestrian circulation is separated from the
roadways, reducing potential conflicts with vehicular circulation. Recreation amenities,
including a tot-lot, swimming pool, two-story clubhouse and passive areas form a central core
for the development.
In conformance with regulations each unit is provided with two parking spaces. These are in
internal garages. Additionally, parking is required for the recreation area, bringing the total
parking requirement to 252 spaces. The developer is providing an additional twenty-six spaces,
either as parallel spaces or in 900 configured spaces along the internal streets.
Buildings fronting on Federal Highway are provided with 20.5-foot setbacks. Those fronting on
Old Dixie are set back approximately 70 feet from the existing edge of pavement, but only 10
feet from the property line, this because of the position of the pavement within the 80-foot
right-of-way. Side setbacks for the structures on the north are approximately 11 feet, mirroring
those of the proposed adjacent development, and approximately 45 feet on the south, with the
exception of the southern building fronting on Old Dixie Highway, which is set back between
17.5 feet and 23.3 feet.
Since a site plan is substituting for a master plan, as required for rezoning to the PUD district, a
more comprehensive discussion of the details will be provided by staff as a part of the review of
the corresponding site plan.
Review Based On Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
Page 4
File Number: ANEX OS-005/LUAR 05-014
Name: Palm Cove
Pursuant to Section 9.C.2(2) of the Land Development Regulations, when reviewing requests
for annexation, staff is not required to review the petition against the eight (8) criteria by which
land use amendments and rezonings are to be reviewed as indicated in Section 9.C.7. when the
proposed zoning is consistent with zoning or land use recommendations contained in the
Comprehensive Plan. Usually in those instances, staff analysis relates only to consistency with
other relevant portions of the Comprehensive Plan, the city's annexation program and service
capability. In this instance, however, the property under consideration is a combination of
lands lying within the City as well as lands proposed for annexation. In addition, the requested
land use designation and rezoning are for a change to residential uses; therefore, a review
based on the criteria is warranted.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the Otys risk
manager. The planning department shall also recommend limitations or
requirements/ which would have to be imposed on subsequent development of the
prope~ in order to comply with policies contained in the comprehensive plan.
Over the past several years, the City has seen a shift from the perpetuation of small commercial
uses along the corridor to residential uses, particularly those with densities greater than 10.8
units per acre. Higher density development was facilitated by the City's Comprehensive Plan
through the establishment of the Special High Density Residential classification, intended to
support redevelopment in the coastal area. land use amendments and rezonings, which
change designations from commercial use to residential use are particularly consistent with two
policies in the Comprehensive Plan:
"Policy 1.17.1 The Oty shall continue to discourage additional commercial and industrial
uses beyond those which are currently shown on the Future Land Use Map/ except where
access is greatest and impacts on residential land uses are leasr~' and
''Policy 1.19.7 The Oty shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for commercial uses
will not increase/ particularly in the Coastal Area. //
The subject property is located in Planning Area V (Entrances to the City) in the Federal
Highwav Corridor Communitv Redevelooment Plan, which was adopted by the City on May 16,
2001. The plan's recommendations for this planning area include the following:
"Encourage a variety of housing. Develop intensity standards that allow for a
variety of housing styles and types at intensities that will assist in supporting the
downtown area and general economic expansion./I (p. 80); and
"Require a transition to the adjacent gateway neighborhoods. Create
development standards in the city entrance communities that establish a logical
transition to the gateway communities. Building scale, massing and placement should
Page 5
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
be less intense than that of the adjacent planning areas, but substantial enough to
announce an arrival in the City." (p. 81)
In concert with the recommendations cited, the residential density of the proposed
development will help to support the downtown commercial core, as well as the recognized
commercial nodes in the corridor. In addition, it is proposed at a scale and massing that will
provide a transition into the downtown area, where development standards allow greater
densities and more intense massing of buildings.
b. Whether the proposed rezoning would be contrary to the established land use
pattern/ or would create an isolated district unrelated to adjacent and nearby
districts" or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would not create an isolated district, but would relate to the adjacent
lands to both the southeast, where the Bayfront is being developed, to the east, across Federal
Highway where Waterside is under construction, and to the northeast where the Oceanside
project has been approved.
c. Whether changed or changing conditions make the proposed rezoning desirable.
The request for conversion of parcels designated for commercial uses and single-family
residential to multi-family residential for condominium and townhouse development has become
more prevalent in the Federal Highway corridor in the last four years. Often the conversion
serves to remove marginal, and sometimes undesirable, commercial uses. Additionally,
adoption of the IPUD regulations in June 2002 provided an attractive incentive for
redevelopment and infill projects on smaller parcels in the Federal Highway corridor. These two
changes in conditions serve to make the proposed rezoning desirable.
d. Whether the proposed use would be compatible with utility system~ roadway~ and
other publiC facilities.
The Palm Beach County Traffic Division determined that the proposed residential project is
located within the designated Coastal Residential Exception Areas of the county and therefore
exempt from concurrency analysis. The Division, however, would not yet approve the project
for concurrency because of some questions regarding trip generation rates and build-out dates;
therefore, a revised study will be required for the Traffic Division to determine that the project
meets the Traffic Performance Standards of Palm Beach County. No building permits will to be
issued by the City until the Traffic Division approves the traffic study for concurrency purposes
The project is estimated to require a total of 52,000 gallons of potable water per day. The
City's water capacity, as increased through the purchase of up to 5 million gallons of potable
water per day from Palm Beach County Utilities, would meet the projected demand for this
project. Additionally, sufficient sanitary sewer and wastewater treatment capacity is currently
available to serve the projected total of 23,500 gallons per day.
Page 6
File Number: ANEX OS-005jLUAR 05-014
Name: Palm Cove
With respect to solid waste, the Palm Beach County Solid Waste Authority has stated that
adequate capacity exists to accommodate the county's municipalities throughout the 10-year
planning period. The School District of Palm Beach County has reviewed the application and
has determined that adequate capacity exists to accommodate the resident population. The
City's Fire Rescue and Police Departments have reviewed the application and determined that
current staffing levels would be sufficient to meet the expected demand for services. Lastly,
drainage will also be reviewed in detail as part of the review of the site plan approval, and must
satisfy all requirements of the city and local drainage permitting authorities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties/ or would affect the property values of
adjacent or nearby properties.
As stated above in response to Criterion "b", the proposed land use and zoning would be
consistent with those approved for adjacent properties to the northeast (Oceanside), east
(Waterside) and southeast (Bayfront) of the subject property. Any effects on property values
would be positive.
f. Whether the property is physically and economically developable under the existing
zoning.
The property is currently developed with a variety of uses, including commercial and single-
family residential. The economic viability of these uses is questionable, considering the
transition to high density residential uses that is occurring with redevelopment of the corridor
under the guidelines of the Federal Highwav Corridor Community Redevelooment Plan.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The requested annexation, land use amendment and rezoning present the opportunity for
redevelopment in a highly visible entrance corridor to the City and will also support the current
trend toward greater residential uses in this area, economic revitalization, and downtown
redevelopment.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is already aI/owed
Residential densities of 20 dujac are permitted in the Federal Highway corridor to encourage
infill development and redevelopment. There are a limited number of sites elsewhere in the city
where residential development could occur at a density of 10.8 dUjac; however, those sites do
not offer the opportunity for redevelopment and infill development that this location affords.
Nor would development of those available sites serve to promote the goals of the Community
Redevelopment Agency and the Federal Highwav Corridor Community Redevelopment Plan.
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that cannot be accommodated by existing
Page 7
File Number: ANEX 05-005/LUAR 05-014
Name: Palm Cove
capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff finds or recommends:
1. That the requested annexation is consistent with the City's annexation policy, the
property is contiguous with properties lying within the City of Boynton Beach, and forms
a reasonably compact addition to the city boundaries; therefore the annexation should
be approved;
2. That the City Commission, acting as the Local Planning Agency, finds the proposed
amendments consistent with the Comprehensive Plan; and,
3. That the requested land use amendment and rezoning meet or exceed the criteria for
review, as required in the Land Development Regulations; and.
4. That the proposed redevelopment plan is consistent with the VISion and
recommendations of the Federal Highwav Corridor Community Redevelooment Plan;
therefore,
5. The requested land use amendment and rezoning be approved.
If the Community Redevelopment Agency Board or the City Commission recommends
conditions, they will be included as Exhibit "B".
ATTACHMENTS
S:\Planning\SHARED\WP\PROJECTS\PARKSIDE aka Miller Road\LUAR\STAFF REPORT NEW.doc
LOCATION MAP
Palm Cove (a.k.a. Miller Road)
ANEX 05-005 & LUAR 05-014
Exhibit A
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'rON
Requested City Commission
Meeting Dates
D December 6, 2005
D December 20, 2005
D January 3, 2006
o January 17, 2006
NATURE OF
AGENDA ITEM
XII. - LEGAL
ITEM A.S
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVI
Date Final Form Must be Turned Requested City Commission
in to City Clerk's Office Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Offi~
November 14, 2005 (Noon,) D February 7, 2006
December 5, 2005 (Noon) D February 21,2006
December 19,2005 (Noon) D March 7, 2006
January 3, 2006 (Noon) D
January] 7,2006 (Noon)
February 6, 2006 (Noon)
February 2],2006 (Noon)
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
" "
March 2] , 2006 March 6, 2006 (Noon)
..
....c___
D Development Plans
D New Business ~_._--
:
0 Legal f-~
D .,
Unfinished Business .---
:0:>
D Presentation 'I()
--
RECOMMENDA TION: Please place this request on the January] 7, 2006 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-223.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Palm Cove (Miller Road) (ABAN 05-008)
Ruden McClosky
Multiple land owners
One-quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
Highway
Request to abandon the southwest comer of Lot 6 of "KilIian's Park"; thence east, along
the north right-of-way line of Miller Road, a distance of 450 feet.
N/A
N/A
~A
Dmlopment ",,,1m t f!!!:f
~
City Manager's Signature
zL) Z ~
Planning and j;T;fug Director City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\Agenda Item Request Palm Cove ABAN 05-008 ] -17-06.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- 007
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING ABANDONMENT
5 OF A PORTION OF A SEMI-IMPROVED 30 FOOT
6 RIGHT-OF-WAY, LOCATED ON THE EAST SIDE OF
7 OLD DIXIE HIGHWAY APPROXIMATELY 1,250
8 FEET SOUTH OF THE INTERSECTION OLD DIXIE
9 HIGHWAY AND FEDERAL HIGHWAY AS SHOWN
10 ON THE PLAT OF "KILLIAN'S PARK" (ABAN 05-008),
11 SUBJECT TO STAFF COMMENTS; AUTHORIZING
12 THE CITY MANAGER TO EXECUTE A DISCLAIMER,
13 WHICH SHALL BE RECORDED WITH THIS
14 ORDINANCE IN THE PUBLIC RECORDS OF PALM
15 BEACH COUNTY, FLORIDA; AND PROVIDING AN
16 EFFECTIVE DATE.
17
18
19 WHEREAS, Kim Glas-Castro of Ruden McClosky, is requesting the abandonment of a
20 portion of a semi-improved 30-foot right-of-way, located on the east side of Old Dixie Highway.
21 The subject right-of-way, named Miller Road, is located approximately 1,250 feet south of the
22 intersection of Old Dixie Highway and Federal Highway as recorded in Plat Book 23, Page 195
23 of the public records of Palm Beach County, Florida, subject to staff comments; and
24
25 WHEREAS, comments have been solicited from the appropriate City Departments, and
26 public hearings have been held before the City's Community Redevelopment Agency, and the
27 City Commission on the proposed abandonment; and
28
29 WHEREAS, staff has determined that the subject right-of-way would no longer serve a
30 public purpose and with the establishment of an easement, the limited use of the alley for utility
31 purposes would be preserved.
32
33 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
34 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
35
36 Section I. The foregoing Whereas clauses are true and correct and incorporated
37 herein by this reference.
38
39 Section 2. The City Commission of the City of Boynton Beach, Florida, does hereb
40 abandon a portion of a semi-improved 30-foot right-of-way, located on the east side of Old
41 Dixie Highway. The subject right-of-way, named Miller Road, is located approximately 1,250
42 feet south of the intersection of Old Dixie Highway and Federal Highway as recorded in Plat
43 Book 23, Page 195 of the public records of Palm Beach County, Florida, subject to staf
44 comments, and more particularly described in the attached Exhibit "B." A location map is
45 attached hereto as Exhibit "A."
S:\CA\Ordinances\Abandonments\Palm Cove.doc
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Section 3. The City Manager is hereby authorized and directed to execute the
attached Disclaimer and cause the same to be filed, with this Ordinance, in the Public Records
of Palm Beach County, Florida.
Section 4.
This Ordinance shall take effect immediately upon passage.
FIRST READING this ~ day of Ja..oua..ry ,2006.
SECOND, FINAL READING AND PASSAGE THIS _day of
2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
S:ICAIO,dinanceslAbandonmenlslPalm Cove.doc
LOCATION MAP
Palm Cove (Miller Rd) Abandonment
Exhibit "A"
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EXHIBIT B
SKETCH AND DESCRIPTION
RIGHT-OF - WA Y
A PORTION OF MILLER ROAD'
'KILLIAN'S PARK"
PLA T BOOK 23, PACE 195. PALM BEACH COUNTY RECORDS
SCALE: 1 n = 80'
POB
SlY CORNER
LOT 6
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LOT 15
LOT 6
LEGAL DESCRIP770N: RIGHT-OF-WAY ABANDONMENT
A PORTION OF THE RIGHT-OF-WAY OF MILLER ROAD. AS SHOWN ON THE PLAT OFnKILLlAN'S
PARK", ACCORDIN(;- TO THE PLA T THEREOF. AS RECORDED IN PUT BOOK 23. PAGE 195 OF THE
PUBLIC RECORDS OF PALM BEACH CQUNTY. nORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 6 OF SAID -KIlliAN'S PARK-; THENCE EAST,
ALONG THE NORTH RIGHT-OF-WAY LINE or SAID AlILtER ROAD. A DISTANCE OF 450.00 FEET;
THENCE $O/)TH 08"3)'15- ~$r.. ALONG THE E/<STRIGHT-OF-WAYLlNEOF AlILLER RQAD.A
DISTANCE OF JO.34 FEET; THENCE 1iE~T,ALONG THE SOIJTH RlGHT-OF-WAYLlNE .OF MILLER
ROAD. A DISTANCE OF 445.49 FEET; THENCE NORTH, A DISTANCE OF 30.00 FEET. TO THE POINT
OF BEGINNING.
LEGEND:
POB
POC
; PaNT OF BEGINNING
~ PaNT OF COUUfNCClo!fNT
SURVEYOR'S CER7JFlCA TE:
I iiERlBr CERTIFY iHA T THIS "SKETCH AND DESCRtPTTON" IS TRUE AND
WRRECTTO THE BEST (F MY KNOWlEDGE AND BEuu.. I. F/JRTHERCERT/f1'
THAI 11fJS $l(E7CH MEEJS 7HE:MiNIJ1tIIf If:I::/fl!~~S AS SET
FORTH BY 7HE:RORJD.... 80ARfJ OF ~Al SlJIi'a.("YORS ANO
t.lAf>PERS IN CHJlPTER 61GJ7-6, fLm1D.>t.~JlINf$JIWM COOE:
PURSUANT TO SECTION 472-027, 'J~l!..;r~T~~fi. . . . :-
SURVEYOR'S NOTES:
I. NOT VAllO I'ATHOIiT THe SlGNAlIJRe A!1E> ORIGINAl RA'SED
SEAL OF.A fla?/f)A UCENSED SVR~rrw .t MAPPER.
Z BEARINGS SHOJIN HfRmN ARE RHA"VE TO '7<IHIAN'S PARt("
AS RECORDW IN PLAT BOOK 23. PAGE 195. OF THE PUBUC
RECf)ROS OF PALM BEAaf COUNTY FLORIDA. AND ARE
HerE/?RED TO fIN ASSUMW BEARING OF EAST ALONG nle
NOf?TH RiGHT-OF-WAY UNE OF UfLLERROAD.
.1 THIS IS NOT A I.ANO SUR~r.
ABS~LUTE
SURVEYING INC.
LAND SURlO1::I'i's
71,5 GOOLS8 Y 8< "fJ.
lJEIFlFIECO BEliCH. Fl JJH2
(!15~) .~:?I-4/ 70
UCENSUl BUSJNESS No. L862f8
DATE: e~ 3. PS"
BY:
J:f.d;J~~/ p: ~.
;-~. &/tc:pCLLR. MN.LOfl'r - . _
PIl7JrJo5S1<'W,M. Sfll?lIFYPR dr iiAppm
~'Iif:~7[i,fflON NO:~4851 .'
<'~J>!<<JJEC-f._No.: .00759
"iJ.I,l]: F8/p~. CKD
~t-05 URM
RE!I1S1ON
DItN
SKETCH... DESCRIPTKN
to
DISCLAIMER
KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach,
Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon
a portion of a semi-improved 30-foot right-of-way, located on the east side of Old Dixie
Highway. The subject right-of-way, named Miller Road, is located approximately 1,250 feet
south of the intersection of Old Dixie Highway and Federal Highway as recorded in Plat
Book 23, Page 195 of the public records of Palm Beach County, Florida, subject to staff
comments, and more particularly described in the attached Exhibit "B".
IN \VITNESS WHEREOF, the duly authorized officers of the City of Boynton
Beach, Florida, have hereunto set their hands and affixed the seal of the City this
day of January, 2006.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
Janet Prainito
City Clerk
Kurt Bressner, City Manager
STATE OF FLORIDA
)
)ss:
COUNTY OF PALM BEACH )
BEFORE ME, the undersigned authority, personally appeared Kurt Bressner and
Janet Prainito, City Manager and City Clerk respectively, of the City of Boynton Beach,
Florida, known to me to be the persons described in and who executed the foregoing
instrument, and acknowledged the execution thereof to be their free hand and deed as
such officers, for the uses and purposes mentioned therein; that they affixed thereto the
official seal of said corporation; and that said instrument is the act and deed of said
corporation.
WITNESS my hand and official seal in the said State and County this _ day of
January, 2006.
NOT ARY PUBLIC, State of Florida
My Commission Expires:
S:\CA\Ordinances\Abandonments\Palm Cove. doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Palm Cove (Miller Road) Abandonment
APPLICANT'S AGENT: Kim Glas-Castro of Ruden McClosky
APPLICANT'S ADDRESS: 222 Lakeview Avenue #800 West Palm Beach, FL 33401
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
January 3, 2006
TYPE OF RELIEF SOUGHT: Request to abandon approximately 450 feet of the Miller Road right-of-way
(Killian's Park plat).
LOCATION OF PROPERTY: On the east side of Old Dixie Highway, approximately 1,250 feet south of the
intersection of Old Dixie Highway and Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings
and recommendation of the Community Redevelopment Agency Board, which Board found as follows:
OR
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the relief
sought by the applicant and heard testimony from the applicant, members of city administrative staff and the
public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with the
requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set forth on
Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms and
conditions of this order.
7. Other
JATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\DO.doc
EXHIBIT "D"
Conditions of Approval
Project name: Palm Cove (Miller Road) Abandonment
File number: ABAN 05-008)
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTERJENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
1. Approval of this abandonment request is subject to the approval of the X
accompanying request for annexation (ANEX 05-005), land use amendment /
rezoning (LUAR 05-014), and site plan (NWSP 05-031).
2. The plat contains a reverter clause, which states "reserving however, unto X
themselves, their heirs, assigns or legal representatives, the reversion or
reversions of same, whenever abandoned by, the pubic, or discontinued by
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
law". The adjacent property owners have been informed of the existence of
the reversIOnary Issue. Redevelopment or expanSIOn of the adjacent
properties following abandonment would require the property owners to
establish proof of clear title as a condition of redevelopment or expansion.
3. Provide a vehicular turn-around area at the eastern terminus of Miller Road, X
which meets Engineering and Public Work standards. However, if Palm
Beach County determines that improvements are not required, then no
modification will be needed to the current configuration of Miller Road as
depicted on the accompanying site plan (NWSP 05-03 I).
PUBLIC UTILITY PROVIDERS
Comments:
4. Florida Power & Light: FP&L has no objection to the above referenced X
abandonment as long as currently there are no existing FP&L distribution
facilities within the requested area. A boundary survey will need to be
provided to FP&L to determine the exact pole locations. Should FP&L
facilities exist in the portion of Miller Road requesting to be vacated, there are
two (2) options:
An easement must be granted to cover the existing FP&L facilities prior to
the right-of-way abandonment; or
The customer pays all costs associated with the removal and / or relocation of
existing FP&L facilities. It will be the customer's responsibility to provide
the necessary easement to cover any relocated facilities.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
5. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
6. To be determined.
S:IPlanningISHARED\WPIPROJECTSIPalm Cove (aka Miller Rd Project)\ABAN 05-0081COAdoc
EXHIBIT B
SKETCH AND DESCRIPTION
RIGHT-OF-WAY
A PORTION OF 'MILLER ROAD'
"KILLIAN'S PARK"
PLA T BOOK 23, PAGE 795, PALM BEACH COUNTY RECORDS
SCALE. T ~ 80'
LOT 15
LEGAL DESC.RIPTlON: RIGHT-OF- WA Y ABANDONMENT
A PORnON OF THE RIGHT-OF-WAY OF MILLER ROAD, AS SHOWN ON THE PLAT OF "KILLIAN'S
PARK: A9COf1DIN(; TO THE PLAT TliEREOF, AS RECf)R[)Ef) IN PLAT 800K2J. PAGE 195 OF THE
PU8UC R'ECORDS OF PALM BEACH dQ{JNTY.FiMItJ;4. OESCH/BED AS FOLLOItS:
BEG/NI'IING AT THE SOU'THIYEST CORN,E80F LOT 60FSA/DXIWAN'SPARK"; THENCE EAST,
ALONG THE NOR.TH RICHT-OF-WAY LINE OF SAI[) MILLER ROAD. AD/STANCE OF 450.00 FEET;
Tl-/~NCE sOilm 08::J3'1SM Jl.f:sT, ALONG 'THE EAST RIGHT-DF-WA Y LINE OF MILLE/? ROAD,. A
DIStANCE OF 3().J4 FEET; THENCE ~.S}:ALdNG (HES{)I.J'TH R/GHT-d['-WAYfJNE ,OF MILLER
ROAD. A DISTANCE OF 445;49 FEET; THENCE NORTH. A DiSTANCE OF 30,00 FEET; TO THE POINT
OF BE(;INNlNG.
LEGEND:
POO = p~r OF BEGlNNINC
POC = POfNT OF COUUfNCEuE:NT
SURVEYOR'S CER1JRCA7E:
I iicREBr CERTIFY THA T WS 'SKETeH AMI DESCRJPT7ON' /s TRUE AND
caufCcr'TO .T1IE ~ST OF /llYKNOr.tEOCE ANl) 8EUI:f. , FURTHER CERTIFY
THAT .THIS.SKUi:H Ii1fffS THE MlNIMU1.f ~~TNiUIII1f)$ ASSET
rO/(TH'8'1 'iHt"UJR/lJ).SoXRD orP~Al ~)f~ AfoI(j
IItlf'PEfiS "" ClWTER. 61(>J7-6; fl.lfl1I!1,.,Al))lINISJIWM c~
pURSUANT TO $teT1ON J72-021 'J~A"~):-t~1B. . - . _ -,
SURVEYOR'S NOTES:
7, /lOT VALID IIITHOUT THE SIGNATURE AND ORICINAL RAlSm
SE:AL OFA ELailf)A UCENS{D SURVEYOR ok NAPPER.
:rEJtAR/NGS SHOW/IJ HEREON ARE RfUT/VE TO 7<'UIAN'S PARY.'
AS RECORDEf) IN flAT BOOK 2J, PA(;E /95. OF THEPtJ8UC
RE(;(J8D$ OF PALM ~CH CO(1NTYFLtJRIDA. AND ARE
RE:fI:RRroro AN ASSUMED BEARINC OF EAST ALONG mt:
Nof?tH ~CffT-OF-WAYUf{E OF UILLER ROAD.
..1 THIS IS /'lOT A UNO SURIEr.
DATE:
0-3-oS-
BY:
!ji~~Tt:~-
-;..~. i:ItfJ;lEu R. 1<14LLCi? r"' __ _
PF/?JF:r=5s,iWAl StWvEmR .t M'APPtR
~-Eif;<ifS.lJIffflOH "o:~~1 _'
:;..'-;P{rfJJEC.,_No.: P0759
'DAl]: FB/f>g., CKD
8- 1-05 MR10I
ABS~LUTE
SURVEYING INC.
LAJo/[) SURI-Ol:WS
:Z'S /XXH8YBLo-rJ.
DITPFln'D BEACH. FI. JJ442
(!l54) 4:Z1-4/70
UCENSCD 8USlNESS No, 1862'8
REJl/SlON
_., _~TeH do DESCRIPTION
1Jttt/
to
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-223
TO:
Chair and Members
Community Redevelopment Agency Board and City Commission
THRU:
Michael W. Rumpf
Planning and Zoning Director
FROM:
Eric Lee Johnson, AICP
Planner
c,. ;"
~;j--'
/;
DATE: December 7, 2005
SUBJECT: Abandonment of a portion of a 30-foot right-of-way (Miller Road)
ABAN 05-008
NATURE OF REQUEST
Ms. Kim Glas-Castro of Ruden McClosky is requesting to abandon a portion of a semHmproved 30-foot right-of-way,
located on the east side of Old Dixie Highway. The subject right-of-way, named Miller Road, is located
approximately 1,250 feet south of the intersection Old Dixie Highway and Federal Highway. The abandonment
request was submitted on September 21, 2005. The portion of the platted right-of-way to be abandoned is 30 feet
. width and approximately 450 in length. It is described as follows:
A portion of the right-of-way of Miller Road as shown on the Plat of "Killian's Park", according to the Plat
thereof, as recorded in Plat Book 23, Page 195, of the Public Records of Palm Beach County, Florida,
described as follows:
Beginning at the southwest corner of Lot 6 of said "Killian's Park"; thence east, along the north right-Of-way
line of said Miller Road, a distance of 450.00 feet; thence south 08033'15" west, along the east right-of-way
line of Miller Road, a distance of 30.34 feet; thence west, along the south right-Of-way line of Miller Road, a
distance of 445.49 feet; thence north, a distance of 30.00 feet, to the point of beginning.
The following is a description of the land uses and zoning districts of all properties that surround the subject right-
of-way.
North -
Developed single-family homes, classified County Medium Residential (County RM-5) and
zoned County Multi-family Residential (County RM);
South -
Partially developed residential property, classified County Medium Residential (County
RM-5) and zoned County Residential Multi-family (County RM)
East
Undeveloped property, classified County Commercial High (County CH-5) and zoned
County General Commercial (CG); and
West -
Right-of-way for Old Dixie Highway, then further west is right-of-way for the Florida East
Coast (FEe) Railroad.
Page 2
Memorandum No. PZ 05-223
ABAN 05-008
BACKGROUND
Although not indicated on the sketch, the applicant has informed staff that the substandard roadway is 13,432
square feet or 0.308 acres in area. Exhibit A - "Location Map" shows the general vicinity of the roadway to be
abandoned. Approximately 260 feet of Miller Road immediately east of Old Dixie Highway would remain intact to
serve the three (3) parcels remaining on the north side of the street which are not part of the proposed 121
townhouse development called Palm Cove. The remaining section of Miller Road, approximately 450 feet in length
and running east, would be totally within the proposed Palm Cove project. Exhibit "B"- "Proposed Abandonment"
shows the exact location and dimensions of the subject site in conjunction with its legal description. The subject
right-of-way lies within the boundaries of the Killian's Park plat. The plat, originally approved on December 6, 1951
(see Exhibit "C"), included 29 individual lots. The intent of this abandonment request is to integrate the abandoned
portion ofthe right-of-way into the design of the accompanying site plan (NWSP 05-031). Therefore, approval of
this abandonment request is subject to the approval of the accompanying request for annexation (ANEX 05-005),
land use amendment / rezoning (LUAR 05-014), and aforementioned site plan (see Exhibit "D" - Conditions of
Approval).
The Killian's Park plat also contains a reverter clause, which states "reserving however, unto themselves, their heirs,
assigns or legal representatives, the reversion or reversions of same, whenever abandoned by, the pubic, or
discontinued by law". The City makes no representation regarding the impact of the reversionary language on title
to the adjacent properties. The adjacent property owners have been informed of the existence of the reversionary
issue. Redevelopment or expansion of the adjacent properties following abandonment would require the property
owners to establish proof of clear title as a condition of redevelopment or expansion (see Exhibit "D" - Conditions of
Approval).
ANALYSIS
When a right-of-way, such as this substandard roadway, is abandoned, the ownership of the abandoned land is
transferred from the City of Boynton Beach to the abutting property owner(s). Typically, two (2) properties would
be affected by an abandonment request. Normally, one-half of the right-of-way is conveyed to one (1) abutting
property owner and the other half is conveyed to the other abutting property owner. In this case, the right-of-way
would be located totally within the proposed Palm Cove townhouse project. Adequate public notice was given to all
affected property owners in accordance with Chapter 22, Article III, Section 4 of the Land Development
Regulations. All public utility companies have been notified and the abandonment request has been advertised in
the local newspaper.
A summary of the responses from the utility companies and city staff is noted as follows:
CITY DEPARTMENTS/DIVISIONS
Engineering
Public Works / Utilities
Planning and Zoning
No objection
No objection
No objection
PUBLIC UTILITY COMPANIES
Florida Power and Light
SellSouth
Florida Public Utilities Company
Cable Company (Adelphia)
Cable Company (Comcast)
Approval with conditions (see Exhibit "D" - Conditions of
Approval).
No objection
No objection
No objection
N/A
Page 3
Memorandum No. PZ 05-223
ABAN 05-008
l:xcluding Florida Power and Light (FP&L), all public utility providers have indicated that they have no objection to
the applicant's request for abandonment. A dedication of a utility easement would provide the necessary protection
FP&L is seeking and grant the City and other utility agencies, legal access to the property for maintenance or
upgrade purposes.
It should be noted that Miller Road is a County road and Palm Beach County was notified of the proposed
annexation of property abutting their right-of-way. The Palm Beach County Planning Division and Engineering
Division are requesting the City consider an adequate (vehicular) turn-around area at the end of Miller Road for the
benefit of the remaining homes located on Miller Road, outside the boundaries of the subject project (see Exhibit
"C" - Conditions of Approval).
RECOMMENDATION
Staff has determined that the portion of the subject right-of-way to be abandoned does not serve a public purpose,
and therefore is recommending approval of the request to abandon a portion of the 30-foot unimproved roadway as
described above, subject to the comments included in Exhibit "D" - Conditions of Approval. Any additional
conditions recommended by the Community Redevelopment Agency Board meeting or City Commission will be
placed in Exhibit "0" - Conditions of Approval accordingly.
!=:"\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\Staff Reportdoc
.
.
.
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230 115
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LOCATION MAP
Palm Cove (Miller Rd) Abandonment
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Exhibit "A"
Subject
Right-of-way
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230
460
690
EXHIBIT B
SKETCH AND DESCRIPTION
RIGHT-OF-WAY
A PORnON OF 'MILLER ROAD'
"KfLLlAN'S PARK"
PLAT BOOK 23, PAGE 195, PALM BEACH COUNTY RECORDS
SCALE: 1" = 80'
P08
Sit' CORNFJ/
LOT 6
LOT 15
LEGAL DESCRIP770N: R1GHT~OF- WA Y ABANDONMENT
A PORnON OF 11-IE RIGHT-OF-WAY OF MfLLER ROAD AS SHOWN ON THE PLAT OF -KILLlAN'S
PARK: ACCORD/Ne; TO THE PLAT THEREOF; ASRECORDED IN PLAT BOOK2J, PAGE 195 OF THE
PUBLIC RECORDS OF PALM BEACH COI)NTY. FWRIDA. DE$CRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT6 OF SAID -KilliAN'S PARK"; THENCE EAST.
ALONG THE NORTH RIGHT-OF-WA Y LINE or SAID MILLER ROAD, A DiSTANCE OF 450.00 FEET;
THENCE SOUTH 08'33'15- WEST.. ALONG mE EASTRIGHT-OF-WAYLlNE OF MILLER ROAD, A
DISTANCE OF JD.J4 FEET.' THENCE ME.g ALONG THE SOUTH RIGHT-OF-WAY LINE OF MILLER
ROAD, A DISTANCE OF 44SA9FEET; THENCE NORTH. A DISTANCE OF 30.00 FEET. TO THE POINT
OF BEGINNING.
LEGEND:
P08 = POINT OF BEGINNING
POC = PO/IJT OF COU/.JENCfMfNT
SURVEYOR'S CER7JFJCA IE:
I HEREBy CER7IFY THA T TIfIS -SKE:TCH AND OESCRlpnc>>r IS TRUE: AND
camECT T() THE BCST OF My KNOIltEDGE AND BEUEF. I FURTHER CER11f'Y
THAT THIS $KETCH I/ff7S THElii1NfMUM1f:f!/lt.KW...$TANoARi!S AS SET
FORTH BY THE FLORIDA80ARO OF PRoFtSSrtJiirAl ,WR~DRS AND
/./APPERS iii ClfAPTER 61(;17-6, fl~/{)-i.A[))l1NISTRAJ1}F CODE
PURSUANT TO SECT1& 472-027, '}~A-'~FI~p';S. ' '. ,',
SURVEYOR'S NOTES:
I, NOT VALlO VrlTHOIJT THE SIGNATURE AND ORIGINAL RAfsm
SEAL OF A FLO/JI(JA LICCNSED SUR~rm.t MAPPER
7,BEARINCS SHOWN HEREON ARE REU.nVE TO i(fLUAN'S PARK-
AS RECORDffi IN fLU BOOK 23, PAGE 195, OF THEPlIBUC
RECORDS OF PALM BEACH COUNTY FLOR'DA, AND ARE
REFERRED TO AN ASSUMED BEARING oF EAST ALONG TIlE
NORTH filCf1T-OF-WAY UNE OF MlUER ROAD.
.1 lHIS IS /'lOT A LAND SUR~r.
ABS$lUTE
SURVEYING INC.
(ANt) SlJR~S
2'5 GOOLSBY 8L Ie.
0CCRF1EI.t) BEACH. Fl. JJ'H2
(95~)~21-~170
UCENSED BUSINESS No, L862/8
9-l-DS'"
OATE:
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PfI?!ff~SJ<WAl, S/lRVEYnR de M'Af'PER
FLfJ(l'.9A'RfCifS1JJMJOH No.'LS4851
:-"~ .P{r-9JEC.T,No.: .00759
RE~SION
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DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-223
TO:
Chair and Members
Community Redevelopment Agency Board and City Commission
THRU:
Michael W. Rumpf
Planning and Zoning Director
FROM:
Eric Lee Johnson, AICP
Planner
'1/ )'
~;;"-'
.'
DATE: December 7, 2005
SUBJECT: Abandonment of a portion of a 30-foot right-Of-way (Miller Road)
ABAN 05-008
NATURE OF REOUEST
Ms. Kim Glas-Castro of Ruden McClosky is requesting to abandon a portion of a semHmproved 30-foot right-of-way,
located on the east side of Old Dixie Highway. The subject right-of-way, named Miller Road, is located
approximately 1,250 feet south of the intersection Old Dixie Highway and Federal Highway. The abandonment
request was submitted on September 21, 2005. The portion of the platted right-of-way to be abandoned is 30 feet
in width and approximately 450 in length. It is described as follows:
A portion of the right-of-way of Miller Road as shown on the Plat of "Killian's Park", according to the Plat
thereof, as recorded in Plat Book 23, Page 195, of the Public Records of Palm Beach County, Florida,
described as follows:
Beginning at the southwest corner of Lot 6 of said "Killian's Park"; thence east, along the north right-Of-way
line of said Miller Road, a distance of 450.00 feet; thence south 08033'15"west, along the east right-Of-way
line of Miller Road, a distance of 30.34 feet; thence west, along the south right-Of-way line of Miller Road, a
distance of 445.49 feet; thence north, a distance of 30.00 feet, to the point of beginning.
The following is a description of the land uses and zoning districts of all properties that surround the subject right-
of-way.
North -
Developed single-family homes, classified County Medium Residential (County RM-5) and
zoned County Multi-family Residential (County RM);
South -
Partially developed residential property, classified County Medium Residential (County
RM-5) and zoned County Residential Multi-family (County RM)
East
Undeveloped property, classified County Commercial High (County CH-5) and zoned
County General Commercial (CG); and
West -
Right-of-way for Old Dixie Highway, then further west is right-of-way for the Florida East
Coast (FEe) Railroad.
Page 2
Memorandum No. PZ 05-223
ABAN 05-008
BACKGROUND
Although not indicated on the sketch, the applicant has informed staff that the substandard roadway is 13,432
square feet or 0.308 acres in area. Exhibit A - "Location Map" shows the general vicinity of the roadway to be
abandoned. Approximately 260 feet of Miller Road immediately east of Old Dixie Highway would remain intact to
serve the three (3) parcels remaining on the north side of the street which are not part of the proposed 121
townhouse development called Palm Cove. The remaining section of Miller Road, approximately 450 feet in length
and running east, would be totally within the proposed Palm Cove project. Exhibit "8"_ "Proposed Abandonment"
shows the exact location and dimensions of the subject site in conjunction with its legal description. The subject
right-of-way lies within the boundaries of the Killian's Park plat. The plat, originally approved on December 6, 1951
(see Exhibit "C"), included 29 individual lots. The intent of this abandonment request is to integrate the abandoned
portion of the right-of-way into the design of the accompanying site plan (NWSP 05-031). Therefore, approval of
this abandonment request is subject to the approval of the accompanying request for annexation (ANEX 05-005),
land use amendment j rezoning (LUAR 05-014), and aforementioned site plan (see Exhibit "0" - Conditions of
Approval).
The Killian's Park plat also contains a reverter clause, which states "reserving however, unto themselves, their heirs,
assigns or legal representatives, the reversion or reversions of same, whenever abandoned by, the pubic, or
discontinued by law". The City makes no representation regarding the impact of the reversionary language on title
to the adjacent properties. The adjacent property owners have been informed of the existence of the reversionary
issue. Redevelopment or expansion of the adjacent properties following abandonment would require the property
owners to establish proof of clear title as a condition of redevelopment or expansion (see Exhibit "D" - Conditions of
Approval).
ANALYSIS
When a right-of-way, such as this substandard roadway, is abandoned, the ownership of the abandoned land is
transferred from the City of Boynton Beach to the abutting property owner(s). Typically, two (2) properties would
be affected by an abandonment request. Normally, one-half of the right-of-way is conveyed to one (1) abutting
property owner and the other half is conveyed to the other abutting property owner. In this case, the right-of-way
would be located totally within the proposed Palm Cove townhouse project. Adequate public notice was given to all
affected property owners in accordance with Chapter 22, Article III, Section 4 of the Land Development
Regulations. All public utility companies have been notified and the abandonment request has been advertised in
the local newspaper.
A summary of the responses from the utility companies and city staff is noted as follows:
CITY DEPARTMENTS/DIVISIONS
Engineering
Public Works j Utilities
Planning and Zoning
No objection
No objection
No objection
PUBLIC UTILITY COMPANIES
Florida Power and Light
BellSouth
Florida Public Utilities Company
Cable Company (Adelphia)
Cable Company (Comcast)
Approval with conditions (see Exhibit "D" - Conditions of
Approval).
No objection
No objection
No objection
NjA
Page 3
Memorandum No. PZ 05-223
ABAN 05-008
_xcluding Florida Power and Light (FP&L), all public utility providers have indicated that they have no objection to
the applicant's request for abandonment. A dedication of a utility easement would provide the necessary protection
FP&L is seeking and grant the City and other utility agencies, legal access to the property for maintenance or
upgrade purposes.
It should be noted that Miller Road is a County road and Palm Beach County was notified of the proposed
annexation of property abutting their right-Of-way. The Palm Beach County Planning Division and Engineering
Division are requesting the City consider an adequate (vehicular) turn-around area at the end of Miller Road for the
benefit of the remaining homes located on Miller Road, outside the boundaries of the subject project (see Exhibit
"c" - Conditions of Approval).
RECOMMENDATION
Staff has determined that the portion of the subject right-Of-way to be abandoned does not serve a public purpose,
and therefore is recommending approval of the request to abandon a portion of the 3D-foot unimproved roadway as
described above, subject to the comments included in Exhibit "D" - Conditions of Approval. Any additional
conditions recommended by the Community Redevelopment Agency Board meeting or City Commission will be
placed in Exhibit "0" - Conditions of Approval accordingly.
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\Staff Report.doc
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LOCATION MAP
Palm Cove (Miller Rd) Abandonment
Exhibit "A"
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EXHIBIT B
SKETCH AND DESCRIPTION
RIGHT-OF-WAY
A PORTION OF 'MILLER ROAD'
"KILLIAN'S PARK"
PLA T BOOK 2J. PAGE 195. PALM BEACH COUNTY RECORDS
SCALE: I" = 80'
LOT 15
LEGAL DESCR/P770N: R/GHT-OF-WA Y ABANDONMENT
A PORTION OF mE RIGHT-OF-WA Y OF MILLER ROAD AS SHOWN ON THE PLA T OF "KILLlAN'S
PARK~ ACCORDING TO THE PLAT THEREOF, AS .RECORDED IN PUT BOOK 23, PAGE 195 OF THE
PUBLIC RECORDS OF PALM BEACH COUNTY, nORIDA. DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 6 OF SAID "KIWAN'S PARK"; THENCE EAST,
ALONG THE NORTH RIGHT-OF-WAY LINE OF SAID MILLER ROAD. A DISTANCE OF 450.00 FEET;
THENCE SOUTH 08".33'15" WEST, ALONG THE EAST RIGHT-OF-WAY LINE OF MILLER ROAD, A
DISTANCE OF 30.34 FEET; THENCE m:sr. ALONG THE SOUTH RIGHT-OF-WAY LINE OF MILLER
ROAD, A DISTANCE OF 445.49 FEET; THENCE NORTH. A DISTANCE OF .30.00 FEET, TO THE POINT
OF BEGINNING.
LEGEND:
P08 = PaN.T OF BEGINNING
POC = POINT OF COUUENCEMCNT
SURVEYOR'S CER1JACA 7E:
I HEREBY CERTIFY nlA T THis "SKETcH AND DESCRIPTION" IS TIM: AND
WRRECT TO T1-Jf: BEST OF MY KNOYllEOGE AND BHJEF. I FURTHER CERTIFY
THAT THIS SKETCH MEETS THOIINIMU/of .~l~TANfJARQS AS SET
FORTH BY THE FLORIDA 8OARO OF P~Al .q,~LoE"YORS "'ND
MAPPERS IN CHAPTER 61(;17-6, FLfJill}~AQ.JiJNIIiTIWM CODE:
PURSUANT TO srCTlON J72-027. 'J~.:~"~T1fJ1P.:S. . . . :_
SURVEYOR'S NOTES;
,. NOT VALID 'MTHOUT THE SIGNATURE AND ORIClNAL RAISED
SE;4L OF A FLORIDA UCENSEO SURI!f:YOR d- UAPPER.
2. (lEARINC"; SHOYiN HEREON ARE REl.A TIllE TO "KILUAN'S PARK-
AS RECORDED IN fUT BOOK 2J, PAGE 195. OF THE PUBLIC
RECORDS OF PALAl BEACH COUNTY FLORIDA. AND ARE
RE:FEF?REDro AN ASSUMED BEARING OF EAST ALONG nlE:
NORTH RIGHT-OF-WAY LINE: OF MILLER ROAD.
.1 THIS is NOT A LAND Sl/R1!f:Y.
ASSSLUTE
SURVEYING INC.
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Of:EflF1EtD BEACH. FI. 33442
(954) 421-4170
LICENSED BUSJNESS No. L86218
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EXHIBIT "D"
Conditions of Approval
Project name: Palm Cove (Miller Road) Abandonment
File number: ABAN 05-008)
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
l. Approval of this abandonment request is subject to the approval of the X
accompanying request for annexation (ANEX 05-005), land use amendment I
rezoning (LUAR 05-014), and site plan (NWSP 05-031).
2. The plat contains a reverter clause, which states "reserving however, unto X
themselves, their heirs, assigns or legal representatives, the reversion or
reversions of same, whenever abandoned by, the pubic, or discontinued by
Conditions of Approval
2
I DEP ARTMENTS I INCLUDE I REJECT I
law". The adjacent property owners have been informed of the existence of
the reverslOnary Issue. Redevelopment or expansIOn of the adjacent
properties following abandonment would require the property owners to
establish proof of clear title as a condition of redevelopment or expansion. ----
3. Provide a vehicular turn-around area at the eastern terminus of Miller Road, X
which meets Engineering and Public Work standards. However, if Palm
Beach County determines that improvements are not required, then no
modification will be needed to the current configuration of Miller Road as
depicted on the accompanying site plan (NWSP 05-031).
PUBLIC UTILITY PROVIDERS
Comments:
4. Florida Power & Light: FP&L has no objection to the above referenced X
abandonment as long as currently there are no existing FP&L distribution
facilities within the requested area. A boundary survey will need to be
provided to FP&L to determine the exact pole locations. Should FP&L
facilities exist in the portion of Miller Road requesting to be vacated, there are
two (2) options:
An easement must be granted to cover the existing FP&L facilities prior to
the right-of-way abandonment; or
The customer pays all costs associated with the removal and / or relocation of
existing FP&L facilities. It will be the customer's responsibility to provide
the necessary easement to cover any relocated facilities.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
5. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
6. To be determined.
S:\Planning\SHAREDlWP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Palm Cove (Miller Road) Abandonment
APPLICANT'S AGENT: Kim Glas-Castro of Ruden McClosky
APPLICANT'S ADDRESS: 222 Lakeview Avenue #800 West Palm Beach. FL 33401
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
January 3, 2006
TYPE OF RELIEF SOUGHT: Request to abandon approximately 450 feet of the Miller Road right-of-way
(Killian's Park plat).
LOCATION OF PROPERTY: On the east side of Old Dixie Highway, approximately 1,250 feet south of the
intersection of Old Dixie Highway and Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came before the City Commission of the City of Boynton Beach. Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings
and recommendation of the Community Redevelopment Agency Board, which Board found as follows:
OR
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the relief
sought by the applicant and heard testimony from the applicant, members of city administrative staff and the
public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with the
requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant. administrative staff, or
suggested by the public and supported by substantial competent evidence are as set forth on
Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms and
conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\ABAN 05-008\DO.doc
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
XII. - LEGAL
ITEM A.8J~
Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Offic~
D December 6, 2005
D December 20, 2005
D January 3, 2006
!Zl January 17, 2006
December 5, 2005 (Noon)
D February 7,2006
D February 2],2006
D March 7,2006
D March 21, 2006
January ]7,2006 (Noon)
November 14,2005 (Noon.)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 2] , 2006 (Noon)
( -~
January 3, 2006 (Noon)
March 6,2006 (Noon)
D Administrative D Development Plans
,~.
NATURE OF D Consent Agenda D New Business .-',"-'
AGENDA ITEM D Public Hearing !Zl Legal ~.;. i . ~i
).....-:->
D D ~......-'- ;-~c)
Bids Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under Legal,
Ordinances - Second Reading to follow the corresponding Land Use Amendment and Rezoning items, The City Commission
tabled this request on January 3,2006 to allow for final approval of the land use amendment and rezoning request prior to
approval of the site plan. For further details pertaining to the request, see attached Department Memorandum No. PZ 05-
233.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
Palm Cove (NWSP 05-031)
Ruden McClosky
Multiple land owners ·
One-quarter mile north of Gulfstream Boulevard between Federal Highway and Old Dixie
Highway
Request new site plan approval to construct 121 fee-simple townhouses, recreation
amenities and related site improvements on 7.402 acres in the Planned Unit Development
(PUD) zoning district.
DESCRIPTION:
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES:~/A
11 t<-{J
Developme epartment lrector
l-L 1 ~-
Planning and Zo' irector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\NWSP 05-03] \Agenda Item Request Palm Cove NWSP 05-03] 1- 17 -06.dot
~
City Manager's Signature
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 05-233
STAFF REPORT
TO:
Chair and Members
Community Redevelopment Agency Board and City Commission
FROM:
Michael Rumpf
Planning and Zoning Director
Eric Lee Johnson, AICP cd-
Planner U
December 7, 2005
THRU:
DATE:
PROJECT NAME/NO:
Palm Cove / NWSP 05-031
REQUEST:
New Site Plan
PROJECT DESCRIPTION
Property Owner: Multiple owners (see file)
Applicant: East Coast Communities, Incorporated
Agent: Kim Glas-Castro / Ruden McClosky
Location: On the east side of Old Dixie Highway, approximately 1,250 feet south of
the intersection of Old Dixie Highway and Federal Highway (Location Map
- Exhibit "AIT)
Existing Land Use: County MR-S and County CHIS
Existing Zoning: County Multi-family Residential (RM) and County Commercial General
(CG)
Proposed Land Use: Special High Density Residential (SHDR - 20 du/ac)
Proposed Zoning: Planned Unit Development (PUD)
Proposed Use: 121 fee-simple townhouse units
Acreage: -1.7.402 acres
Adjacent Uses:
North:
Northwest are developed single-family lots located in unincorporated Palm
Beach County with a Medium Residential (County MR-5) land use
classification and zoned Multi-family Residential (County RM). Northeast
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 2
is property earmarked for townhouses (Oceanside), with a Special High
Density Residential (SHDR) land use classification and zoned Infill Planned
Unit Development (IPUD);
South:
Southwest is partially developed property with a General Commercial (GC)
land use classification and zoned General Commercial (C-4). Southeast is
earmarked for townhouses (Bayfront), with a Special High Density
Residential (SHDR) land use classification and zoned Infill Planned Unit
Development (IPUD);
East:
Right-of-way for Federal Highway, then farther east is property earmarked
for townhouses (Waterside), with a Special High Density Residential
(SHDR) land use classification and zoned Infill Planned Unit Development
(IPUD); and
West:
Right-of-way for Old Dixie Highway, then farther west is right-of-way for
the Florida East Coast (FEC) railroad.
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject site plan were mailed a notice of this request and its
respective hearing dates. The applicant certifies that they posted signage and mailed notices in
accordance with Ordinance No. 04-007.
Site Characteristic: The subject property is comprised of several irregular-shaped parcels under
multiple ownership totaling 7.402 acres. The property lies within an enclave of
unincorporated Palm Beach County, adjacent to Study Area V of the Federal
Highway Corridor Redevelopment Plan. The survey shows the location of Miller
Road and several easements that traverse the site. The traffic study indicates the
existing land uses consist of four (4) single-family homes and 1,400 square feet of
commercial space. No ground elevations were shown on the survey.
BACKGROUND
Proposal:
Kim Glas-Castro with Ruden McClosky, agent for the applicant, is proposing a new
site plan for 121 fee-simple townhouse units. As previously mentioned, the subject
parcel is located in an enclave of unincorporated Palm Beach County. The
developer is simultaneously requesting to annex the property into the city (ANEX
05-005) and rezone to Planned Unit Development (PUD). If successfully annexed,
the property would be located within Study Area V of the Federal Highway Corridor
Redevelopment Plan and would be eligible for the Special High Density Residential
(SHDR) land use classification, which allows up to 20 dwelling units per acre.
Therefore, approval of this project is contingent upon the approval of the
corresponding requests for annexation and land use change j rezoning (LUAR 05-
005). Fee-simple townhouses are permitted uses in the PUD zoning district. Under
the Special High Density Residential land use category, the maximum allowable
project density would allow for 148 dwelling units. However, the project proposes
a total of 121 dwelling units, which equals a density of 16.34 dwelling units per
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 3
Concurrency:
Traffic:
Utilities:
acre. Approval of the project is also contingent upon the successful abandonment
(ABAN 05-008) of a portion of Miller Road (see Exhibit "C" - Conditions of
Approval). It should be noted that Miller Road is a County road and Palm Beach
County was notified of the proposed annexation of property abutting their right-of-
way. The Palm Beach County Planning Division and Engineering Division are
requesting the City consider an adequate (vehicular) turn-around area at the end of
Miller Road for the benefit of the remaining homes located on Miller Road, outside
the boundaries of the subject project (see Exhibit "(" - Conditions of Approval).
The entire project would be built in one (1) phase.
ANALYSIS
A traffic study was sent to the Palm Beach County Traffic Division for concurrency
review in order to ensure an adequate level of service. The Palm Beach County
Traffic Division determined that the proposed residential project is located within
the designated Coastal Residential Exception Areas of the county and therefore
exempt from concurrency analysis. However, the Division still had some remaining
comments on the study (regarding trip generation rates and build-out dates) and
would not yet approve the project for concurrency. Therefore, a revised study
would be required in order for the Traffic Division to determine that the project
meets the Traffic Performance Standards of Palm Beach County. No building
permits are to be issued by the City until the Traffic Division approves the traffic
study for concurrency purposes (see Exhibit "C" - Conditions of Approval).
The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project (project estimated to require a total of
52,000 gallons per day). Local piping and infrastructure improvements may be
required, especially on the water delivery system for the project, depending upon
the final project configuration and fire-flow demands. These local improvements
would be the responsibility of the site developer and would be reviewed at the time
of permitting. Sufficient sanitary sewer and wastewater treatment capacity is
currently available to serve the projected total of 23,500 gallons per day, subject to
the applicant making a firm reservation of capacity, following approval of the site
plan (see Exhibit "C" - Conditions of Approval).
Police I Fire: Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review. All South Florida Water Management District permits and other
drainage related permits must be submitted at time of building permit (see Exhibit
"C" - Conditions of Approval).
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 4
School: The School District of Palm Beach County confirms that adequate capacity exists to
accommodate the proposed 121 dwelling units. The project is located within
Concurrency Service Area (CSA) #19.
Driveways: The project proposes one (1) main point of ingress j egress and an alternate point
of egress-only to the subject site. The main access point would be located on
Federal Highway. The site plan (sheet SPl of 5) shows that the ingress lane would
be 17 feet in width and the egress lane would be 14 feet in width. Both lanes
would be separated by a round landscape island. This entrance along Federal
Highway would have a vehicular turn-around area (with brick pavers) for those
drivers who do not want to enter the site. The exit lane would allow for right-turn
(south) traffic movements onto Federal Highway. It would not be a gated entrance.
The street system within the development is generally proposed in an east - west
direction. Each two (2)-way drive aisle would have 11-foot wide travel lanes, which
would conform to current engineering standards. Residents would access their
garages via these drive aisles. The sidewalks are proposed separately from the
street system. The site plan shows the alternate point of egress is proposed along
Old Dixie Highway. This driveway opening would be 16 feet in width and would
allow for both right-turn (north) and left-turn (south) traffic movement onto Old
Dixie Highway.
Parking Facility: Two (2) and three (3) bedroom dwelling units require two (2) parking spaces per
unit. The project proposes 62 two (2)-bedroom units, 59 three (3)-bedroom units
and a recreation facility. Therefore, based upon the above referenced number of
units and the amenity, the project requires a total of 252 parking spaces. The site
plan shows that each unit would have a two (2)-car garage, which would thus
equate to providing 242 parking spaces. The first floor plan (sheet A1) shows that
each garage would be dimensioned 20 feet in width and 20 feet in depth. The plan
also proposes eight (8) off-street parking spaces. According to the Typical Parking
Stall Detail, the 90-degree parking stalls would be dimensioned nine (9) feet - six
(6) inches in width by 18 feet - six (6) inches in length. The handicap parking
spaces would be dimensioned 12 feet in width (with extra 5-feet of striping) and 18
feet - six (6) inches in length. However, the Parking Stall & Aisle Dimension
drawing shows that the parking stalls would be one-half (1/2)-foot smaller,
contradicting the former drawing. Staff believes that each space would likely
conform to the Parking Stall & Aisle Dimension drawing shown on sheet SP5 of 5
because the subject property is located within the Community Redevelopment
Agency (CRA) boundaries and smaller dimensions are allowed. Combining the
garage spaces, parallel spaces, and 90-degree spaces, the site plan would proVide
for a total of 278 parking spaces or an excess of 26 parking spaces.
Landscaping: The cover sheet tabular data indicates that 2.18 acres or 29.56% of the site would
be pervious surface. The tree relocation plan (sheet LS-1) indicates the site
contains 52 trees. The species of existing trees are as follows: Strangler Fig, Oak,
Sabal palm, Coconut palm, and Pine. However, none of the trees would be
preserved in place. Furthermore, the applicant informed staff that many of the
trees were damaged due to Hurricane Wilma but that the Cabbage palm trees are
still suitable for relocation. Out of the 52 total trees, 41 of them would be
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 5
relocated elsewhere on-site. The plant list (sheet LS-4) indicates the landscape
plan would provide a total of 207 canopy trees, of which, 77 would be native. This
statistic would not be in compliance with the minimum 50% native requirement.
Therefore, the plant list would have to be revised to comply with the city's native
requirements (see Exhibit "C" - Conditions of Approval). The plant list indicates
that 220 of the 352 (62.5%) palm trees would be native. Also, the landscape plan
would contain 8,987 shrubs / groundcover plants, of which 5,672 (63%) would be
native. In summary, the project would proVide for a complimentary mix of canopy
and palm trees. The tree species would include the following: Live Oak,
Calophyllum, Desert Cassia, Bougainvilla, Travelers palm, Dwarf Green Malayan
Coconut palm, Solitaire palm, Senegal Date palm, Medjool Date palm, Royal palm,
and Cabbage palm. Staff understands that the lands remaining outside the
individual fee-simple area would be under the control of the Homeowner's
Association to ensure proper maintenance of the buffer areas.
The site plan (sheet OA1 of 1) shows that the western landscape buffer (adjacent
to Old Dixie Highway) would be at least seven (7) feet - six (6) inches wide at its
narrowest point. The landscape plan shows that this buffer would consist of Tree
Ligustrum, Royal palm, Red Tip Cocoplum, and Dwarf Arboricola. The trees would
be installed every 20 feet. Also, a six (6) foot high perimeter fence (with 6-foot
high decorative columns) is proposed within this buffer, which would be installed
close to, and running parallel with, the west property line. Each unit would have
pedestrian access directly to Old Dixie Highway. All pedestrians would pass
through an entry gate, which would be aluminum with decorative columns. The
precast caps would have a smooth stucco finish.
The site plan (sheet SPl of 3) shows that the south landscape buffer would be
approximately five (5) feet in width at its narrowest point. The landscape plan
proposes the following plant material: Live Oak, Dessert Cassia, Calophyllum tree,
and a row of hedges. The Calophyllum trees would be installed at a spacing of one
(1) per 25 feet. No wall is proposed along the south property line because the
townhouse project to the south (Bayfront by Southern Homes, Inc.) will have a six
(6) foot high wall along their north property line when the Bayfront project is
completed.
The site plan (sheet SP1 of 3) shows that the north landscape buffer would be over
eight (8) feet in width at its narrowest point. However, a majority of the buffer
would be nearly 11 feet wide. The landscape plan proposes the following plant
material: Calophyllum tree, clusters of Sabal palm, and a row of hedges. A six (6)
foot high wall is proposed along the western half of the north property line. No
wall is proposed along the easternmost half of the northern property line because a
six (6) foot high wall is built on the townhouse project to the north (Oceanside by
Southern Homes, Inc.).
The site plan (sheet SP1 of 5) shows that the east landscape buffer adjacent to
Federal Highway would be nearly 20 feet in width at its narrowest point. It would
contain the follOWing plant material: Tree Ligustrum, Royal palm, and a variety of
shrubs and groundcover. Similar to the other buffers, a six (6) foot high wall /
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 6
fence combination is proposed along the east property line. Bougainvillea plants
would be installed along the street side of the wall j fence. Each unit would have
pedestrian access directly to Federal Highway. All pedestrians would pass through
a pedestrian-entry gate identical to that proposed along Old Dixie Highway.
Building and Site: As previously mentioned, the applicant is requesting to rezone the property to the
PUD zoning district with a density of 16.34 dwelling units per acre. The maximum
density allowed by the Special High Density Residential land use classification is 20
dwelling units per acre. The 121 dwelling units are proposed within 25 separate
buildings on the 7.402-acre site. Each building would contain a varying number of
dwelling units, ranging from two (2) units to seven (7) units. The unit plans (sheet
A-l through sheet A-26) show the size and configuration of each unit. The floor
plans propose eight (8) model types, ranging from 1,423 square feet to 2,393
square feet of "under roof area". As previously mentioned, the site plan proposes
62 two (2)-bedroom units and 59 three (3)-bedroom units. No individual swimming
pools or screened enclosures are proposed (or allowed) and would be noted as
such within the Home Owners Association documents. Likewise, the developer
does not intend to screen-in the balconies either.
The PUD zoning district allows buildings to reach a maximum height of 45 feet.
The elevations show the buildings would be two (2) to three (3) stories in height,
the tallest of which would be 37 feet - five (5) inches in height measured at the
mid-point of the pitched roof. The height to the peak of the decorative cupola is 41
feet - two (2) inches.
According to Chapter 2.5, Section 9.B., when rezoning a property, no minimum lot
size or minimum yard shall be required; provided however, that PUD frontage on
dedicated public roads shall observe front yard requirements in accordance with
the zoning district the PUD use most closely resembles and that peripheral yards
abutting other zoning districts shall be the same as required in the adjacent zone.
The abutting property to the west is right-of-way for Old Dixie Highway. The
subject project proposes a building setback that ranges between nine (9) feet - six
(6) inches and 10 feet. The property to the north (Oceanside by Southern Homes,
Inc.) is zoned Infill Planned Unit Development (IPUD) and the buildings are
generally setback 11 feet from its south property line (north property line of subject
property). To match, the site plan proposes a building setback of 11 feet from the
north property line. The abutting property to the east is right-of-way for South
Federal Highway. The east setback of the subject project would be 20 feet - six
(6) inches. The abutting property to the south (Bayfront by Southern Homes, Inc.)
is zoned IPUD and the buildings are setback 10 feet - six (6) inches from the north
property line (south property line of subject property). The site plan proposes a
building setback of over 46 feet from the south property line. All proposed building
setbacks have been reviewed by staff and meet the intent of the aforementioned
code.
The main recreation area would be located at the center of the site, centrally
located to all buildings. It would include a swimming pool, offices, storage,
restrooms, locker rooms, and a game room. Staff understands that the mail box
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 7
kiosks would be placed within the mail room of the clubhouse. The site plan
proposes two (2) open space / recreation areas just north of the swimming pool.
An east - west drive aisle separates these open spaces from the main recreation
area. A large tot-lot is proposed north of the open space / recreation area. The
developer intends for the locations of the pool and the tot-lot to provide a
separation between residents with children and residents without children. The
clubhouse design calculations (sheet A-16) indicate that the recreation building
would be over 10,000 square feet in area. The clubhouse elevations (sheet A-17)
show the recreation building would be two (2) stories tall and 30 feet - eight (8)
inches in height. The clubhouse elevation (sheet A-17) does not indicate the actual
roof height but depicts it as a two (2)-story structure.
Design:
The proposed buildings and clubhouse resemble a modern Spanish-Mediterranean
design with textured stucco finish, decorative shutters, key-stone accents,
decorative stucco medallions, and S-tile roof. The elevations show that each
building would have decorative garage doors and tile inlays. The project proposes
multi-colored buildings consisting of the following Porter paints:
Color code Paint Name Color Location
# 6836-1 Classic Cream Light Yellow Main wall
# 6820-2 Pampas Sand Light Brown Main wall
# 6828-3 Italian Saffron Dark Brown Main wall
# 6780-3 Rich Clay Terracotta Main wall
# 7044-4 Summer Pine Forest Green Awninas
The elevations of the clubhouse (sheet A17) show that it would have the same s-
tile roof, stucco finish, and paint colors as that of the townhouse buildings. The
photometric plans (sheet PH-1) propose one (1) type of outdoor freestanding
lighting fixture. The Pole Detail indicates it would be 18-feet in height and made of
fiberglass. Each pole would be painted Hunter Green and have two (2) decorative
lamps. The photometric plan demonstrates that lighting levels would be adequate
and not "spill" over onto adjacent properties. Similar to the townhouse projects to
the north and south, the subject project would have a decorative front entrance
feature proposed along Federal Highway. Each opening would have 15 feet of
clearance, which would allow for emergency and service vehicles to pass through.
Staff endorses how the buildings "engage" the main streets and rates the overall
design and site layout above most other projects recently approved by the city.
Signage:
The Project Sign Detail (sheet SP-6) shows the project signage would occur on the
front entry walls. The walls would be five (5) feet in height. The individual letters
in the project name would be nine (9) inches tall and the address numbers would
be six (6) inches tall. No sign material, font types, or letter colors were indicated
on the sign detail. Staff recommends that the sign be externally illuminated with
vandal-proof ground up lighting. Also, the address numbers should be located
above the letter (see Exhibit "C" - Conditions of Approval).
Staff Report - Palm Cove (NWSP 05-031)
Memorandum No PZ 05-233
Page 8
RECOMMENDATION:
Staff has reviewed this request for new site plan approval and is recommending approval, contingent upon
the successful request for annexation (ANEX 05-005), land use amendment j rezoning (LUAR 05-014),
Miller Road abandonment (ABAN 05-008), and subject to satisfying all comments indicated in Exhibit "C"-
Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECfS\Palm Cove (aka ~1iller Rd Project)\NWSP 05-031 \Staff Report.doc
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EXHIBIT "C"
Conditions of Approval
Project name: Miller Road Project
File number: NWSP 05-031
Reference: 2nd review plans identified as a New Site Plan with a Planning & Zoning date stamp marking of
November 16,2005.
. II
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
-- --
Comments:
"~-""""-
1. On the Site and Civil plans, show and identifY all necessary traffic control X
devices such as stop bars, stop signs, double yellow lane separators striping,
directional arrows and "Do Not Enter" signage, etc. See City Standard
Drawings "K" Series for striping details.
2. Insufficient space has been provided at the main entrance off Federal Hwy to X
permit the future placement of vehicular security gates. A minimum of 90
feet, measured from the right-of-way line, is required for stacking by Palm
Beach County, should the developer choose to have a gated entrance in the
future.
ENGINEERING DIVISION
Comments:
3. Add a general note to the Site Plan that all plans submitted for specific X
permits shall meet the City's Code requirements at time of application. These
permits include, but are not limited to, the following: paving, drainage,
curbing, site lighting, landscaping and irrigation. Permits required from other
permitting agencies such as Florida Department of Transportation (FDOT),
South Florida Water Management District (SFWMD), Lake Worth Drainage
District (L WDD), Florida Department of Environmental Protection (FDEP),
Palm Beach County Health Department (PBCHD), Palm Beach County
Engineering Department (PBCED), Palm Beach County Department of
Environmental Resource Management (PBCDERM) and any others, shall be
included with the permit request.
4. Show proposed site lighting on the Landscape plans (LDR, Chapter 4, X
Section 7.B.4.) The lighting design shall provide a minimum average light
level of one foot-candle. The scale provided on the Photometric Plan makes
it difficult to read but it also appears that the lighting levels are excessive for a
residential development.
5. Show sight triangles on the Landscape plans (LDR, Chapter 7.5, Article II, X
Section 5.H.) Reference FDOT Standard Index 546 for the sight triangles
along both Federal Highway and Old Dixie Highway. Interior intersections
COA
12/12/05
2
!
DEP ARTMENTS INCLUDE REJECT
may use a standard 25-foot sight triangle.
6. Indicate, by note on the Landscape Plan, that within the sight triangles there X
shall be an unobstructed cross-visibility at a level between 2.5 feet and 8 feet
above the pavement (LDR, Chapter 7.5, Article II, Section 5.H.).
7. The medians on Federal Highway have existing irrigation and plant material X
belonging to the City of Boynton Beach. Any damage to the irrigation system
and/or plant material as a result of the contractor's operations shall be repaired
or replaced to the equivalent or better grade, as approved by the City of
Boynton Beach, and shall be the sole responsibility of the developer. The
contractor shall notify and coordinate with the City of Boynton Beach
Forestry & Grounds Division of Public Works a minimum of six (6) weeks in
advance of any underground activities. Please acknowledge this notice in
your comments response and add a note to the appropriate plan sheets with
the above stated information.
8. The Landscape Architect should consider replacing the Live Oaks proposed X
along roadways and at garage driveways with a tree or palm that will not pose
a vertical conflict for high profile vehicles (Solid Waste.).
9. Specify storm sewer diameters, inlets types, etc. on drainage plan. Indicate X
rim and invert elevations for all structures. Indicate grade of storm sewer
segments. Indicate material specifications for storm sewer.
UTILITIES
Comments:
10. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with
20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article IV, Section
16, or the requirement imposed by insurance underwriters, whichever is
greater (CODE, Section 26-16(b)).
11. All lines shall be Ductile Iron Pipe (DIP). X
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
COA
12/12/05
3
I II
DEP ARTMENTS INCLUDE REJECT
Comments:
12. The height and area for buildings or structures of the different types of X
construction shall be governed by the intended use or occupancy of the
building, and shall not exceed the limits set forth in Table 503 of the 2004
FBC.
--
13. Place a note on the elevation view drawings indicating that the exterior wall X
openings and exterior wall construction comply with 2004 FBC, Table 704.8,
or 2004 FBC, Residential, Section R302.2. Submit calculations that clearly
reflect the percentage of protected and unprotected wall openings permitted I
per 2004 FBC, Table 704.8 or 2004 FBC, Residential, Section R302.2. ---~
14. General area modifications to buildings shall be in accordance with 2004 X
FBC, Section 506. Provide calculations verifying compliance with the above
code sections and the 2004 FBC, Table 503.
15. Buildings three-stori es or higher shall be equipped with an automatic X
sprinkler system per F.S. 553.895. Fire protection plans and hydraulic
calculations shall be included with the building plans at the time of permit
application.
16. Add to all plan view drawings of the site a labeled symbol that represents the X
location and perimeter of the limits of construction proposed with the subject
request. ---
17. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
18. Add to the submittal a partial elevation view drawing of the proposed X
perimeter waIVfence. Identify the type of waIVfence material and the type of
material that supports the waIVfence, including the typical distance between
supports. Also, provide a typical section view drawing of the waIVfence that
includes the depth that the waIVfence supports are below finish grade and the
height that the wall/fence is above finish grade. The location and height of the
wall/fence shall comply with the wall/fence regulations specified in the
Zoning Code.
19. On the drawing titled site plan identify the property line X --
20. As required by the CBBCO, Part III titled "Land Development Regulations", X
submit a site plan that clearly depicts the setback dimensions from each
property line to the leading edge of the buildings. The leading edge of the
buildings begins at the closest point of the overhang or canopy to the property
line. In addition, show the distance between all the buildings on all sides
21. To properly determine the impact fees that will be assessed for the two-story X
pool/clubhouse/recreation building, provide the following:
COA
12!l2/05
4
I
DEPARTMENTS
INCLUDE
· Will the pool building be restricted to the residents of the entire project
only?
· Will the residents have to cross any major roads or thoroughfares to get to
the pool/clubhouse/recreation building?
· Will there be any additional deliveries to the site?
· Will there be any additional employees to maintain and provide service to
the site?
Please have the applicant provide the City with a copy of the letter that will be
sent to the impact fee coordinator. To allow for an efficient permit review, the
applicant should request that the County send the City a copy of their
determination of what impact fees are required for the
pool/clubhouse/recreation building.
22. Add to the floor plan drawing of the clubhouse/recreation building a X
breakdown of the floor area. The area breakdown shall specifY the total area
of the building, covered area outside, covered area at the entrances, total floor
area dedicated for the clubhouselrecreation building and other uses located
within the building. SpecifY the total floor area that is air-conditioned. Label
the use of all rooms and floor spaces.
23. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F.S. 373.216.
24. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
· The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
· If the project is a multi-family project, the building numberls must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
· The number of dwelling units in each building.
· The number of bedrooms in each dwelling unit.
· The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
25. At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of setting up property and ownership in the City computer,
provide a copy of the recorded deed for each lot, parcel, or tract. The recorded
deed shall be submitted at time of permit review.
26. At time of building permit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property. The following information
shall be provided:
REJECT
COA
12/12/05
5
I ~
DEPARTMENTS INCLUDE REJECT
. A legal description of the land.
. The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
. If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
. The number of dwelling units in each building.
. The total amount being paid.
(CBBCO, Chapter 1, Article V, Section 3(f))
27. Add a general note to the site plan that all plans submitted for pennitting shall X I
meet the City's codes and the applicable building codes in effect at the time
of permit application.
28. Pursuant to approval by the City Commission and all other outside agencies. X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
29. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building pennit application at the time of application submittal.
PARKS AND RECREATION
Comments:
30. Park Impact Fee - 121 Single family attached units @ $771.00/unit = $93,291 X
FORESTER/ENVIRONMENT ALlST
Comments:
Existine Trees Manaeement Plan
Sheet LS-l
31. The Landscape Architect should tabulate the total caliper inches of trees to be X
removed from the site. The tabular data should show the individual species
of trees proposed to be removed and replaced on site. There are 7 strangler
fig trees (312 caliper inches) and 4 Pine trees (84 caliper inches) proposed to
be removed that must be replaced on the site. These replacement trees should
be shown by a separate symbol on the landscape plan sheet LS-4.
[Environmental Regulations, Chapter 7.5, Article I Sec. 7.D.p. 2.]
COA
12/12/05
6
I
DEPARTMENTS INCLUDE REJECT
Plant Material Sheet LS-4
32. All shade and palm trees on the Trees and Palms List must be listed in the X
description as a minimum of 12'-14' height, 3" DBH (4.5' off the ground) not
caliper, and Florida #1 (Florida Grades and Standards manual). The height of
the trees may be larger than 12'-14' to meet the 3" diameter requirement; or
any gray wood (gw) or clear trunk (c.t.) specifications (Chapter 7.5, Article II
Sec. 5.C. 2.).
33. The landscape design does not include the City signature trees (Tibochina X
granulosa) at the ingress / egress areas to the site. These trees must meet the
minimum size specifications for trees. [Environmental Regulations, Chapter
7.5, Article II Sec. 5.C.3.N.]
34. The shrubs listed should all have a spread size. X
35. Fifty percent (50%) of all site landscape materials must be native species X
(Chapter 7.5, Article II, Section 5.P). Please categorize as follows: Canopy
trees, Palm trees, Shrubs & Groundcover. On the landscape plan, indicate the
total quantities within each category and their native percentages.
36. All shrubs and hedges are required to be at minimum 24 inches in height, 24 X
inches in spread, and planted with tip-to-tip spacing measured immediately
after planting to adequately cover the planted areas on the site (Chapter 7.5,
Article II, Section 5.CA.).
37. Cypress mulch cannot be used in the City of Boynton Beach. X
38. The applicant should add a note that all utility boxes or structures (not X
currently known or shown on the plan) should be screened with Coco plum
hedge plants on three sides.
39. The applicant should show an elevation cross-section detail of the actual X
heights of the proposed landscape trees and vegetation at the time of planting
to (proper scale) visually buffer the proposed buildings from the Federal
Highway right-of-way.
Irrh!ation Plan
40. Turf and landscape (bedding plants) areas should be designed on separate X
zones and time duration for water conservation.
41. Trees should have separate irrigation bubblers to provide water directly to the X
root ball. [Environmental Regulations, Chapter 7.5, Article II Sec. 5. C.2.] .
COA
12/12/05
7
I d
DEPARTMENTS INCLUDE
PLANNING AND ZONING
Comments:
42. Approval of this project is contingent upon the approval of the accompanying X
request for annexation (ANEX 05-005) and land use amendment / rezoning
(LUAR 05-014).
43. Abandonment and rededication of easements must be recorded prior to X
issuance of a building permit for the project. Approval of this project is
contingent upon the successful abandonment of Miller Road (ABAN 05-008).
44. Provide a vehicular turn-around area at the eastern terminus of Miller Road, X
which meets Engineering and Public Work standards. However. if Palm
Beach County determines that the improvements are not required, then no
modification will be needed to the current configuration of Miller Road as
depicted on the site plan.
45. The traffic impact analysis must be approved by the Palm Beach County X
Traffic Division for concurrency purposes prior to the issuance of any
building permits.
46. Staff recommends incorporating decorative colurrms and caps into the design X
of the buffer wall.
47. Place a note on the site plan that all above ground mechanical equipment such X
as exterior utility boxes, meters, transformers, and back-flow preventers shall
be visually screened (Chapter 9, Section 1O.C.4.).
48. A signature tree (such as a Yellow Elder, Tibouchina Granulsola, or X
Bougainvillea) is required at both sides of each project entrance / exit. The
signature trees must have six (6) feet of clear trunk if placed within the safe-
sight triangle (Chapter 7.5, Article 2, and Section 5.N). Alternative plant
material may be substituted if the above referenced plant material is not
available or undesired. Any substitution of plant material (for the signature
tree requirement) will be subject to the City Forester / Environmentalist
review and approval.
49. All slgnage IS subject to reVIew and approval of the Community X
Redevelopment Agency and City Commission. The subdivision
identification sign face may not exceed 32 square feet in area. Please provide
a detail showing its dimensions, sign type, exterior finish, letter font, and
letter color(s) that comply with Chapter 21, Article IV, Section J.D. The sign
structure must be located at least 10 feet from the property line. Staff
recommends that the sign be externally lit, with vandal-proof ground up
lighting. Also, the address numbers should be located above the letters.
50. The subject site is located along Palm Tran Bus Route 1. Staff recommends X
COA
12/12/05
8
II
DEPARTMENTS INCLUDE REJECT
installing an upgraded shelter if a Palm Tran stop is located along Federal
Highway, abutting the subject project.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY
COMMENTS:
Comments:
51. None X
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
52. To be determined.
MWR/elj
S:\Planning\SHARED\WP\PROJECTS\Palm Cove (aka Miller Rd Project)\NWSP 05-031\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Palm Cove (aka Miller Road Project)
APPLICANT'S AGENT: Kim Glas-Castro with Ruden McClosky
APPLICANT: East Coast Communities, Inc.
APPLICANT'S ADDRESS: 6499 North Powerline Road Fort Lauderdale, FL 33309
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
January 3, 2006
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 121 fee-simple townhouses
on a 7.402-acre parcel in the PUD Planned Unit Development zoning
district
LOCATION OF PROPERTY: On the west side of Federal Highway, approximately 1,250 feet south of
the intersection of Old Dixie Highway and Federal Highway.
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida
appearing on the Consent Agenda on the date above. The City Commission hereby adopts the
findings and recommendation of the Community Redevelopment Agency Board, which Board found
as follows:
OR
TH IS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7 . Other
DATED:
City Clerk
S:lPlanningISHARED\WP\PROJECTSlPalm Cove (aka Miller Rd Project)\NWSP 05-031\OO.doc
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)(11. - LEGAL
ITEM A.9
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Offic~
D December 6, 2005 November 14, 2005 (Noon.) D February 7, 2006 January 17,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon)
D January 3, 2006 December 19,2005 (Noon) D March 7,2006 February 21, 2006 (Noon)
~ January 17, 2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon) ,
D Administrative D Development Plans ,
-
NATURE OF D Consent Agenda D New Business "-0--
~..,~
AGENDA ITEM D Public Hearing ~ Legal ~-'~'j :"-
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D Bids D Unfinished Business \., , ; ;-~ (~)
-.-
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Please place this request on the January 17,2006 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-245.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
401 North Dixie (Olsson Property) (LUAR 05-013)
Jack White
Mildred Martin
40 I North Old Dixie
Request to amend the Comprehensive Plan Future Land Use Map from Local Retail
Commercial to Medium Density Residential.
Proposed use:
Maintain existing single-family home
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
iti.~gM"m
Z, -(J L- (-
Plannmg and Zonil: irectOf City Attorney / Finance / Human Resources
S:\Planning\SHARED\ WP\PROJECTS\Olsson\LUAR 05-0 13\Agenda Item Request 401 North Dixie (Olsson Prop.) LUAR 05-013 amend I -17 -06.dot
S:\BULLETJN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- 008
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AMENDING ORDINANCE 89-38
5 BY AMENDING THE FUTURE LAND USE ELEMENT
6 OF THE COMPREHENSIVE PLAN FOR A PARCEL
7 OWNED BY MILDRED MARTIN, AND LOCATED AT
8 401 OLD DIXIE HIGHWAY; CHANGING THE LAND
9 USE DESIGNA TION FROM LOCAL RETAIL
10 COMMERCIAL (LRC) TO MEDIUM DENSITY
11 RESIDENTIAL (9.68 DWELLING UNITS PER ACRE);
12 PROVIDING FOR CONFLICTS, SEVERABILITY, AND
13 AN EFFECTIVE DATE.
14
15 \VHEREAS, the City Commission ofthe City of Boynton Beach, Florida has adopted
16 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
17 pursuant to Ordinance No. 89-38 and in accordance with the Local Government
18 Comprehensive Planning Act; and
19 WHEREAS, the procedure for amendment of a Future Land Use Element of a
20 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
21 WHEREAS, after two (2) public hearings the City Commission acting in its dual
22 capacity as Local Planning Agency and City Commission finds that the amendment
23 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
24 the best interest of the inhabitants of said City to amend the aforesaid Element of the
25 Comprehensive Plan as provided.
26 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
27 CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section 1: The foregoing WHEREAS clauses are true and correct and incorporated
29 herein by this reference.
Section 2:
Ordinance No. 89-38 of the City is hereby amended to reflect the
30
S:\CA\Ordinances\Planning\Land Use\Olsson.doc
1 following:
2 That the Future Land Use of the following described land located at 401 Old Dixie
3 Highway in Boynton Beach, Florida shall be changed from Local Retail Commercial (LRC)
4 and shall now be designated as Medium Density Residential (9.68 dwelling units per acre):
5 ALL THAT PART OF THE SOUTH 81.69 FEET OF SECTION 33, TOWNSHIP 45
6 SOUTH, RANGE RE EAST, PALM BEACH COUNTY FLORIDA, LYING BETWEEN
7 THE RIGHT OF WAY OF THE FLORIDA EAST COAST RAIL WAY AND THE RIGHT
8 OF WAY OF THE OLD DIXIE HIGHWAY; LESS A PARCEL OF LAND IN SECTION
9 33, TOWNSHIP 45 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY FLORIDA
10
11 BEGINNING AT THE INTERSECTION OF THE SOUTH LINE OF SAID SECTION 33,
12 WITH THE EAST RIGHT OF WAY LINE OF THE FLORIDA EAST COAST RAlL WAY,
13 THENCE EASTERLY ALONG THE SOUTH LINE OF SAID SECTION 33, A
14 DISTANCE OF 409.8 FEET; THENCE NORTHERLY AT RIGHT ANGLES TO THE
15 PRECEDING COURSE, A DISTANCE OF 81.69 FEET; THENCE WESTERLY,
16 PARALLEL TO THE SOUTH LINE OF SECTION 33, A DISTANCE OF 97.00 FEET TO
1 7 THE INTERSECTION OF THE SAID EAST RIGHT OF WAY OF THE FLORIDA EAST
18 COAST RAILWAY; THENCE SOUTHERLY ALONG THE EAST RIGHT OF WAY
19 LINE OF THE FLORIDA EAST COAST RAIL WAY, A DISTANCE OF 82.69 FEET TO
20 THE POINT OF BEGINNING
21
22
23 Subject to easements, restrictions, reservation and rights of way of record.
24
25
26 Section 3: That any maps adopted in accordance with the Future Land Use Element of the
27 Future Land Use Plan shall be amended accordingly.
28 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
29 Section 5: Should any section or provision of this Ordinance or any portion thereof be
30 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
31 remainder of this Ordinance.
32 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
33 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
34 Land Development Regulation Act. No party shall be vested of any right by virtue of the
S:\CA\Ordinances\Planning\Land Use\Olsson.doc
1 adoption of this Ordinance until all statutory required review is complete and all1egal challenges,
2 including appeals, are exhausted. In the event that the effective date is established by state law or
3 special act, the provisions of state act shall control.
5
FIRST READING this ~_ day of -JaJ\u.a...r1
SECOND, FINAL READING and PASSAGE this ~ day of
,2006.
4
,2006.
6
CITY OF BOYNTON BEACH, FLORIDA
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
2 2 ATTEST:
23
24
25 City Clerk
26
27 (Corporate Seal)
28
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinances\Planning\Land Use\Olsson.doc
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 05-245
TO:
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
FROM:
Hanna Matras, PlanneJV
Michael W. Rumpf );
Director of Planning and Zoning
THROUGH:
DATE:
December 1, 2005
PROJECT NAME/NUMBER:
Olsson/LUAR 05-013
REQUEST:
To amend the Future Land Use designation from Local Retail
Commercial (LRC) to Medium Density Residential (MDR) and
rezone from C-3 Community Commercial to R-1 Single Family
Residential.
PROJECT DESCRIPTION
Property Owner:
Mildred Martin
Applicant/Agent:
Helene Olsson/Jack White
Location:
401 Old Dixie Highway (Exhibit "A")
Parcel Size:
0.57 acre
Existing Land Use:
LRC (Local Retail Commercial)
Existing Zoning:
C-3 (Community Commercial)
Proposed Land Use:
Medium Density Residential (9.68 dwelling units per acre)
Proposed Zoning:
R-l Single Family Residential
Proposed Use:
Single family residential (no change)
Adjacent Uses:
North:
Developed residential property (Mirabella Villas condominiums),
designated SpeCial High Density Residential (SHDR, maximum
density 20 dwelling units per acre)) and zoned R-3, Multi Family
Residential.
Page 2
File Number: LUAR 05-013
Olsson
South:
Properties developed with single family homes, designated
Medium Density Residential (MDR, maximum density 9.68
dwelling units per acre) and zoned R-l, Single Family Residential.
East:
Right-oF-way of Old Dixie Highway, farther east a developed
commercial property designated Local Retail Commercial (LRC)
and zoned C-3, Community Commercial.
West:
Developed residential property (Mirabella Villas condominiums),
designated Special High Density Residential (SHDR, maximum
density 20 dwelling units per acre)) and zoned R-3, Multi Family
Residential.
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. It is consistent with the land use and zoning designations of properties extending south
of the subject parcel.
2. It brings the current use into conformity with zoning, therefore removing an
impediment to market transactions and possible revitalization of this area.
3. The physical attributes of the subject property make its redevelopment unfeasible under
current zoning.
4. It is consistent with the intent of the Comprehensive Plan.
PROJECT ANALYSIS
The parcel, which is the subject of this land use amendment, totals 0.61 acre. Because of the
size of the property under consideration, the Florida Department of Community Affairs classifies
this amendment as a "small scale" amendment. A "small-scale" amendment is adopted prior to
forwarding to the Florida Department of Community Affairs and is not reviewed for compliance
with the state, regional and local comprehensive plans prior to adoption.
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
Page 3
File Number: LUAR 05-013
Olsson
The subject property is currently developed with a single family home, a non-conforming use
under the current land use and zoning designations. Its physical attributes make it unfeasible
for redevelopment under current zoning.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to/ a requirement that all new residential
developments of more than 50 units/ which are located in the Hurricane Evacuation
Zone/ will provide continuing information to residents concerning hurricane
evacuation and shelters through the establishment of a homeowners' or residents'
association. The planning department shall also recommend limitations or
requirements/ which would have to be imposed on subsequent development of the
prope~ in order to comply with policies contained in the comprehensive plan.
The proposed rezoning is consistent with all applicable comprehensive plan policies. In
particular, it is consistent with policy 1.19.8 of the Land Use Element:
Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for
commercial uses will not increase, particularly in the Coastal Area.
It is also consistent with the recommendation contained in Section VIII, Land Use Problems and
Opportunities, of the Future Land Use Support Document. Recommendations of Section VIII,
initially adopted into the Comprehensive Plan with the intent of directing development and
redevelopment activities in nine (9) planning areas within the city, have at present advisory
character only.
The subject property is located in planning area 1.p. The recommendation currently reads:
1.p. Parcels at Northwest Corner of U.S. 1 and Old Dixie Highway
Due to the limited demand for commercial f1oorsoace along this segment of U.S.
L an initial recommendation of the Comprehensive Plan adopted in 1989 was
that these parcels be taken out of the Local Retail Commercial land use category
and placed in the Special High Density Residential cateQorv. This
recommendation was not enacted because a site plan and construction drawings
for a shopping center on this site had been approved by the City. The shopoing
center has not been develooed and the site plan and construction plan approvals
have exoired. Therefore, these parcels should be taken out of the Local Retail
Commercial land use category to encourage development and revitalization of
this area of the City.
The subject lot was initially included in the above mentioned shopping center site, but
subsequently left out of the 1999 land use amendmentjrezoning of the property, later
developed as Villa Del Sol, a multifamily project.
The premise of policy 1.19.7 may no longer be valid, since the rapidly growing resident
population along the US 1 corridor will create a demand for a variety of commercial uses. The
Page 4
File Number: LUAR 05-013
Olsson
city encourages commercial development in the downtown area, and supports commercial
activity nodes in selected locations within the north and south segments of the US 1 corridor.
Clearly, the commercial designation on the subject parcel does not further redevelopment goals
in this area and has no potential to benefit the neighborhood. Ultimately, the shape of the
property makes it unfeasible for redevelopment with a commercial use as a single parcel, and
there are no opportunities to assemble properties for such uses. The proposed amendment
would make the current use of a single family home conforming and facilitate land assembly for
residential redevelopment if desired.
b. Whether the proposed rezoning would be contrary to the established land use
pattern or would create an isolated district unrelated to adjacent and nearby
districts/ or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would be consistent with the established residential land uses and will
not create an isolated district. The adjacent lots to the south are developed with single family
homes, as are lots south-east of the property, across from North Old Dixie Highway.
c. Whether changed or changing conditions make the proposed rezoning desirable.
Redevelopment activities continue at a fast pace along the US 1 corridor. Since the proposed
rezoning brings the current use into conformity, an impediment to market transactions and
pOSSible revitalization of this area would be removed.
d. Whether the proposed use would be compatible with utility systems/ roadways/ and
other public facilities.
Since the use of the property will not change, the proposed rezoning would have no impact on
demand for public facilities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties/ or would affect the property values of
adjacent or nearby properties.
As stated above, the proposed use of the property will be compatible with the current and future
use of adjacent and nearby properties. It will not affect the property values of adjacent or
nearby properties.
f. Whether the property is physically and economically developable under the existing
zoning.
Because of its shape and narrow width (approximately 83 feet), the property is not physically
developable under the existing zoning; both commercial and residential (multi-family) uses
allowed under the C-3 zoning would require side setbacks that would make development
unfeasible.
Page 5
File Number: LUAR 05-013
Olsson
g. Whether the proposed rezoning is of a scale which is reasonably related to the needs
of the neighborhood and the city as a whole.
The proposed rezoning will have negligible impact on the neighborhood or the city as a whole.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is already allowed.
The proposed amendment would bring the current use of the single family home into
conformity.
CONCLUSIONS/ RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that have not been anticipated in the
Comprehensive Plan; will be compatible with adjacent land uses and; will bring the current use
into conformity. Moreover, the property is not developable with uses permitted under current
zoning. Therefore, staff recommends:
1. That the City Commission, acting as the Local Planning Agency, find the proposed
amendments consistent with the Comprehensive Plan; and
2. That the subject requests be approved.
If Community Redevelopment Agency Board or the City Commission recommends conditions,
they will be included as Exhibit "B".
ATTACHMENTS
S:\Plannlng\SHARED\ WP\PROJECfS\Olsson\LUAR OS-013\ST AFF REPORT OLSSON.doc
LOCATION MAP
Olsson Property
LUAR 05-013
Exhibit A
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVJ
XII. - LEGAL
ITEM A.tO
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14, 2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21 , 2006 (Noon)u
. ..1-'.
~ 0 - ".
January 17, 2006 January 3, 2006 (Noon) March 2] , 2006 March 6, 2006 (Noon) __;J ")
0 Administrative 0 Development Plans -'_-~l
NATURE OF 0 Consent Agenda 0 New Business .
AGENDA ITEM --'''-1"'-';'';
0 Public Hearing ~ Legal --=~ . 1'1
~''"J ~>
0 0 -, l'i~~
Bids Unfinished Business :1:
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under
Legal, Ordinance - Second Reading. The City Commission approved the subject request under Public Hearing and Legal,
Ordinance - First Reading on January 3,2006. For further details pertaining to the request, see attached Department
Memorandum No. PZ 05-245.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
401 North Dixie (Olsson Property) (LUAR 05-013)
Jack White
Mildred Martin
401 North Old Dixie
Request to rezone from C-3 Connnunity Connnercial to R-I Single family Residential.
Proposed use:
Maintain existing single-family home
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
rfjg;J{J
Development ep ent DIrector
~~
City Manager's SignatUre
~r)~
Planning and nmg DIrector CIty Attorney / Fmance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Olsson\LUAR 05-0] 3\Agenda Item Request 40] North Dixie (Olsson Prop.) LUAR 05-013 rezone I-I 7-06.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- ooq
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, REGARDING THE
5 APPLICA TION OF HELENE OLSSON, AMENDING
6 ORDINANCE 02-013 TO REZONE A PARCEL OF
7 LAND LOCATED AT 401 OLD DIXIE HIGHWAY,
8 AS MORE FULLY DESCRIBED HEREIN, FROM
9 COMMUNITY COMMERCIAL (C-3) TO SINGLE
10 FAMILY RESIDENTIAL (R-1); PROVIDING FOR
11 CONFI__ICTS, SEVERABILITY, AND AN
12 EFFECTIVE DATE.
13
14 WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
15 Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; and
16 WHEREAS, Mildred Martin, owner of the property located at 401 Old Dixie Highway
1 7 in Boynton Beach, Florida, as more particularly described herein, has filed a Petition, through
18 its agent, Jack White, pursuant to Section 9 of Appendix A-Zoning, ofthe Code of Ordinances,
19 City of Boynton Beach, Florida, for the purpose of rezoning a parcel of land, said land being
20 more particularly described hereinafter, from Community Commercial (C-3) to Single Family
21 Residential (R-l); and
22 WHEREAS, the City Commission conducted a public hearing and heard testimony
23 and received evidence which the Commission finds supports a rezoning for the property
24 hereinafter described; and
25 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
26 an amendment to the Land Use which was contemporaneously considered and approved at the
27 public hearing heretofore referenced; and
28 WHEREAS, the City; Commission deems it in the best interests of the inhabitants of
29 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth.
S:\CA \Ordinances\PlanninglRezoninglRezoning - Olsson.doc
1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
3
Section 1.
The foregoing Whereas clauses are true and correct and incorporated
4 herein by this reference.
5
Section 2.
The following described land at 401 Old Dixie Highway in the City of
6 Boynton Beach, Florida, as set forth as follows:
7 ALL THAT PART OF THE SOUTH 81.69 FEET OF SECTION 33, TOWNSHIP 45
8 SOUTH, RANGE RE EAST, PALM BEACH COUNTY FLORIDA, LYING BETWEEN
9 THE RIGHT OF WAY OF THE FLORIDA EAST COAST RAIL WAY AND THE
10 RIGHT OF WAY OF THE OLD DIXIE HIGHWAY; LESS A PARCEL OF LAND IN
11 SECTION 33, TOWNSHIP 45 SOUTH, RANGE 43 EAST, PALM BEACH COUNTY
12 FLORIDA'
13
14 BEGINNING AT THE INTERSECTION OF THE SOUTH LINE OF SAID SECTION
15 33, WITH THE EAST RIGHT OF WAY LINE OF THE FLORIDA EAST COAST
16 RAILWAY, THENCE EASTERLY ALONG THE SOUTH LINE OF SAID SECTION
1 7 33, A DISTANCE OF 409.8 FEET; THENCE NORTHERLY AT RIGHT ANGLES TO
18 THE PRECEDING COURSE, A DISTANCE OF 81.69 FEET; THENCE WESTERLY,
19 PARALLEL TO THE SOUTH LINE OF SECTION 33, A DISTANCE OF 97.00 FEET
20 TO THE INTERSECTION OF THE SAID EAST RIGHT OF WAY OF THE FLORIDA
21 EAST COAST RAILWAY; THENCE SOUTHERLY ALONG THE EAST RIGHT OF
2 2 WAY LINE OF THE FLORIDA EAST COAST RAILWAY, A DISTANCE OF 82.69
23 FEET TO THE POINT OF BEGINNING
24
25
26 be and the same is hereby rezoned from Community Commercial (C-3) to Single Family
27 Residential (R-l). A location map is attached hereto as Exhibit "An and made a part of this
28 Ordinance by reference.
29
Section 3. That the aforesaid Revised Zoning Map of the City shall be amended
3 0 accordingly.
31 Section 4. All ordinances or parts of ordinances III conflict herewith are hereby
32 repealed.
33 Section 5. Should any section or provision of this Ordinance or any portion thereof be
S:\CA \OrdinancesIPJanningIRezoninglRezoning - Olsson.doc
1 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
2 remainder of this Ordinance.
3 Section 6. This ordinance shall become effective immediately upon passage.
4
FIRST READING this ~_ day of Ja...nuo..-rT--,2006.
SECOND, FINAL READING and PASSAGE this _ day of
,2006.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21 ATTEST:
22
23
24
25
2 6 City Clerk
27
28 (Corporate Seal)
29
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \OrdinanceslPlanninglRezoninglRezoning - Olsson.doc
LOCATION MAP
Olsson Property
LUAR 05-013
Exhibit A
250
125
o
250 Feet
N
A
TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING &. ZONING DIVISION
MEMORANDUM NO. PZ 05-245
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
Hanna Matras, PlanneJ&/
Michael W. Rumpf It:
Director of Planning and Zoning
December 1, 2005
Olsson/LUAR 05-013
To amend the Future Land Use designation from Local Retail
Commercial (LRC) to Medium Density Residential (MDR) and
rezone from C-3 Community Commercial to R-l Single Family
Residential.
Property Owner:
Applicant/Agent:
location:
Parcel Size:
Existing Land Use:
Existing Zoning:
Proposed land Use:
Proposed Zoning:
Proposed Use:
Adjacent Uses:
North:
PROJECT DESCRIPTION
Mildred Martin
Helene Olsson/Jack White
401 Old Dixie Highway (Exhibit "A")
0.57 acre
LRC (Local Retail Commercial)
C-3 (Community Commercial)
Medium Density Residential (9.68 dwelling units per acre)
R-l Single Family Residential
Single family residential (no change)
Developed residential property (Mirabella Villas condominiums),
designated Special High Density Residential (SHDR, maximum
density 20 dwelling units per acre)) and zoned R-3, Multi Family
Residential.
Page 2
File Number: LUAR 05-013
Olsson
South:
Properties developed with single family homes, designated
Medium Density Residential (MDR, maximum density 9.68
dwelling units per acre) and zoned R -1, Single Family Residential.
East:
Right-of-way of Old Dixie Highway, farther east a developed
commercial property designated Local Retail Commercial (LRC)
and zoned C-3, Community Commercial.
West:
Developed residential property (Mirabella Villas condominiums),
designated Special High Density Residential (SHDR, maximum
density 20 dwelling units per acre)) and zoned R-3, Multi Family
Residential.
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
1. It is consistent with the land use and zoning designations of properties extending south
of the subject parcel.
2. It brings the current use into conformity with zoning, therefore removing an
impediment to market transactions and possible revitalization of this area.
3. The physical attributes of the subject property make its redevelopment unfeasible under
current zoning.
4. It is consistent with the intent of the Comprehensive Plan.
PROJECT ANALYSIS
The parcel, which is the subject of this land use amendment, totals 0.61 acre. Because of the
size of the property under consideration, the Florida Department of Community Affairs classifies
this amendment as a "small scale" amendment. A "small-scale" amendment is adopted prior to
forwarding to the Florida Department of Community Affairs and is not reviewed for compliance
with the state, regional and local comprehensive plans prior to adoption.
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
land Use Map.
Page 3
File Number: LUAR 05-013
Olsson
The subject property is currently developed with a single family home, a non-conforming use
under the current land use and zoning designations. Its physical attributes make it unfeasible
for redevelopment under current zoning.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to/ a requirement that all new residential
developments of more than 50 units, which are located in the Hurricane Evacuation
Zone, will provide continuing information to residents concerning hurricane
evacuation and shelters through the establishment of a homeowners' or residents'
association. The planning department shall also recommend limitations or
requirements, which would have to be imposed on subsequent development of the
prope~ in order to comply with policies contained in the comprehensive plan.
The proposed rezoning is consistent with all applicable comprehensive plan policies. In
particular, it is consistent with policy 1.19.8 of the Land Use Element:
Policy 1.19.7 The City shall continue to change the land use and zoning to permit only
residential or other non-commercial uses in areas where the demand for
commercial uses will not increase, particularly in the Coastal Area.
It is also consistent with the recommendation contained in Section VIII, Land Use Problems and
Opportunities, of the Future Land Use Support Document. Recommendations of Section VIII,
initially adopted into the Comprehensive Plan with the intent of directing development and
redevelopment activities in nine (9) planning areas within the city, have at present advisory
character only.
The subject property is located in planning area 1.p. The recommendation currently reads:
lop. Parcels at Northwest Corner of U.S. 1 and Old Dixie Highway
Due to the limited demand for commercial f100rspace along this segment of U.S.
1, an initial recommendation of the Comprehensive Plan adopted in 1989 was
that these parcels be taken out of the Local Retail Commercial land use category
and placed in the Special High Density Residential category. This
recommendation was not enacted because a site plan and construction drawings
for a shopping center on this site had been approved by the City. The shOPPing
center has not been developed and the site plan and construction plan approvals
have expired. Therefore, these parcels should be taken out of the Local Retail
Commercial land use category to encourage development and revitalization of
this area of the City.
The subject lot was initially included in the above mentioned shopping center site, but
subsequently left out of the 1999 land use amendment/rezoning of the property, later
developed as Villa Del Sol, a multifamily project.
The premise of policy 1.19.7 may no longer be valid, since the rapidly growing resident
population along the US 1 corridor will create a demand for a variety of commercial uses. The
Page 4
File Number: LUAR 05-013
Olsson
city encourages commercial development in the downtown area, and supports commercial
activity nodes in selected locations within the north and south segments of the US 1 corridor.
Clearly, the commercial designation on the subject parcel does not further redevelopment goals
in this area and has no potential to benefit the neighborhood. Ultimately, the shape of the
property makes it unfeasible for redevelopment with a commercial use as a single parcel, and
there are no opportunities to assemble properties for such uses. The proposed amendment
would make the current use of a single family home conforming and facilitate land assembly for
residential redevelopment if desired.
b. Whether the proposed rezoning would be contrary to the established land use
pattern or would create an isolated district unrelated to adjacent and nearby
districts; or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would be consistent with the established residential land uses and will
not create an isolated district. The adjacent lots to the south are developed with single family
homes, as are lots south-east of the property, across from North Old Dixie Highway.
c. Whether changed or changing conditions make the proposed rezoning desirable.
Redevelopment activities continue at a fast pace along the US 1 corridor. Since the proposed
rezoning brings the current use into conformity, an impediment to market transactions and
possible revitalization of this area would be removed.
d. Whether the proposed use would be compatible with utility systems, roadways, and
other public facilities.
Since the use of the property will not change, the proposed rezoning would have no impact on
demand for public facilities.
e. Whether the proposed rezoning would be compatible with the current and future
use of adjacent and nearby properties, or would affect the property values of
adjacent or nearby properties.
As stated above, the proposed use of the property will be compatible with the current and future
use of adjacent and nearby properties. It will not affect the property values of adjacent or
nearby properties.
f. Whether the property is physically and economically developable under the existing
zoning.
Because of its shape and narrow width (approximately 83 feet), the property is not physically
developable under the existing zoning; both commercial and residential (multi-family) uses
allowed under the (-3 zoning would require side setbacks that would make development
unfeasible.
Page 5
File Number: LUAR 05-013
Olsson
g. Whether the proposed rezoning is of a scale which is reasonably related to the needs
of the neighborhood and the city as a whole.
The proposed rezoning will have negligible impact on the neighborhood or the city as a whole.
h. Whether there are adequate sites elsewhere in the city for the proposed use/ in
districts where such use is already allowed.
The proposed amendment would bring the current use of the single family home into
conformity .
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; will
not create additional impacts on infrastructure that have not been anticipated in the
Comprehensive Plan; will be compatible with adjacent land uses and; will bring the current use
into conformity. Moreover, the property is not developable with uses permitted under current
zoning. Therefore, staff recommends:
1. That the City Commission, acting as the Local Planning Agency, find the proposed
amendments consistent with the Comprehensive Plan; and
2. That the subject requests be approved.
If Community Redevelopment Agency Board or the City Commission recommends conditions,
they will be included as Exhibit "BfI.
ATTACHMENTS
S:\Plannlng\SHARED\WP\PROJECTS\Olsson\LUAR 05-013\STAFF REPORT OLSSON.doc
LOCATION MAP
Olsson Property
LUAR 05-013
Exhibit A
I
250 Feet
N
A
Olsson: LUAR 05-013
.+,
s
~
,-
KII. - LEGAL
ITEM A.ll
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November] 4,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6,2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21,2006 (Noon)
[8J January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing [8J Legal
0 Bids 0 UnfInished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Motion to approve an Ordinance on second reading for abandoning a portion to North Circle Drive
(aka NE 17th Avenue) and a portion of South Circle Drive (fka NE 16th Drive) from NE 3rd Court westward to the Four Sea
Suns Condominium, Inc. complex.
EXPLANATION: The City Conunission approved Ordinance No. 06-010 on fIrst reading at the January 3,2006 City
Conunission meeting. This action will complete the progress.
PROGRAM IMPACT: Elimination of all future need to maintain these two (2) roadway segments once this abandonment
procedure has been completed.
FISCAL IMPACT: N/A
.0:;) Illc__
~
Ity anager's SIgnature
AL TERNA TIVES: None
I
Public Works / Engineering Division
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- O. 0
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING ABANDONMENT
5 OF A PORTION OF NORTH CIRCLE DRIVE (AKA
6 NE 17TH AVENUE) AND A PORTION OF SOUTH
7 CIRCLE DRIVE (FKA NE 16TH DRIVE) FROM
8 NORTHEAST 3RD COURT \VESTW ARD TO THE
9 FOUR SEA SUNS CONDOMINIUM, INC., SUBJECT TO
10 STAFF COMMENTS; AUTHORIZING THE CITY
11 MANAGER TO EXECUTE A DISCLAIMER, WHICH
12 SHALL BE RECORDED WITH THIS ORDINANCE IN
13 THE PUBLIC RECORDS OF PALM BEACH COUNTY,
14 FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
15
16
17 WHEREAS, Four Sea Suns Condominium, Inc., , pursuant to the Right-Of-Way
18 Improvement and Abandonment Agreement approved by the City Commission on July 19,
19 2005, through Resolution 05-122, is requesting the abandonment of a portion of North Circle
20 Drive (aka NE 17th Avenue) and a portion of South Circle Drive (fka NE 16th Drive) from
21 Northeast 3rd Court westward to the Four Sea Suns Condominium, Inc., complex, subject to staf
22 comments; and
23
24 WHEREAS, comments have been solicited from the appropriate City Departments, and
25 public hearings have been held before the City Commission on the proposed abandonment; and
26
27 WHEREAS, staff has determined that the subject roadway segments would no longer
28 serve a public purpose and would eliminate the need for the City to maintain these two roadway
29 segments once.
30
31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
32 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
33
34 Section 1. The foregoing Whereas clauses are true and correct and incorporated
35 herein by this reference.
36
37 Section 2. The City Commission of the City of Boynton Beach, Florida, does hereb
38 abandon a portion of North Circle Drive (aka NE 1 ih A venue) and a portion of South Circle
39 Drive (flea NE 16th Drive) from Northeast 3rd Court westward to the Four Sea Suns
40 Condominium, Inc., complex, subject to staff comments, and more particularly described in the
41 attached Composite Exhibit "A."
42
43 Section 3. The City Manager is hereby authorized and directed to execute the
44 attached Disclaimer and cause the same to be filed, with this Ordinance, in the Public Records
45 of Palm Beach County, Florida.
46
S:\CA\OrdinancesV\bandonments\Four Sea Suns,doc
1 Section 4. This Ordinance shall take effect immediately upon passage.
2
3 FIRST READING this ~ day of ~nua..r1 ' 2006.
4
5 SECOND, FINAL READING AND PASSAGE THIS _day of
6 2006.
7
8 CITY OF BOYNTON BEACH, FLORJDA
9
10
11 Mayor
12
13
14 Vice Mayor
15
16
17 Commissioner
18
19
20 Commissioner
21
22
23 Commissioner
24 ATTEST:
25
26
27 City Clerk
28
29
S:\CA\OrdinanceslAbandonments\Four Sea Suns.doc
DISCLAIMER
KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach,
Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon
a portion of North Circle Drive (aka NE 17th Avenue) and a portion of South Circle Drive
(fka NE 16th Drive) from Northeast 3rd Court westward to the Four Sea Suns Condominium,
Inc., complex subject to staff comments, and more particularly described in the attachcd
Exhibit "A".
IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton
Beach, Florida, have hereunto set their hands and affixed the seal of the City this___
day of January, 2006.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
Janet Prainito
City Clerk
Kurt Bressner, City Manager
STATE OF FLORIDA
)
)ss:
COUNTY OF PALM BEACH )
BEFORE ME, the undersigned authority, personally appeared Kurt Bressner and
Janet Prainito, City Manager and City Clerk respectively, of the City of Boynton Beach,
Florida, known to me to be the persons described in and who executed the foregoing
instrument, and acknowledged the execution thereof to be their free hand and deed as
such officers, for the uses and purposes mentioned therein; that they affixed thereto the
official seal of said corporation; and that said instrument is the act and deed of said
corporation.
WITNESS my hand and official seal in the said State and County this _ day of
January, 2006.
NOTARY PUBLIC, State of Florida
My Commission Expires:
S:\CA\Ordinances\Abandonments\FoUf Sea Suns.doc
EXHIBIT "A"
PARCEL 1
LEGAL DESCRIPTION
BEING A PORTION OF THE 30.00 FOOT WIDE RIGHT OF WAY OF SOUTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 20, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON SAID PLAT,
RUN THENCE NORTH 02' 04' 20" WEST ALONG THE WEST LINE OF SA I D PLAT, A
DISTANCE OF 30.02 FEET; THENCE NORTH 89'59'35" EAST, A DISTANCE OF 495.63
FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 30.00 ~EET TO A POINT ON
THE SOUTH LINE OF SAID LOT 20; THENCE SOUTH 89'59'35" WEST ALONG SAID SOUTH
LINE OF LOT 20, A DISTANCE OF 494.55 FEET TO THE POINT OF BEGINNING.
TOGETHER WI TH
PARCEL 2
BEING A PORTION OF THE 60.00 FOOT WIDE RIGHT OF WAY OF NORTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 22, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON' SAID
PLAT, RUN THENCE NORTH 02'04'20" WEST ALONG THE WEST LINE OF SAID PLAT, A
DISTANCE OF 319.11 FEET TO THE SOUTHWEST CORNER OF SAID LOT 22 AND THE
POINT OF BEGINNING; THENCE CONTINUE NORTH 02'04'20" WEST ALONG SAID WEST
LINE, A DISTANCE OF 60.04 FEET; THENCE NORTH 89'59'35" EAST, A DtSTANCE OF
500.21 FEET; THENCE SOUTH 00'00'25>> EAST, A DISTANCE OF 60.00 FEET TO A
POINT ON THE SOUTH LINE OF SAID LOT 22~ THENCE SOUTH 89'59'35" WEST ALONG
SAID SOUTH LINE OF LOT 22. A DISTANCE OF 498.05 FEET TO THE POINT OF
BEGINNING.
THIS SKETCH OF LEGAL DESCRIPTION IS NOT A SURVEY AND IS NOT VALID WITHOUT
THE SIGNATURE AND RAISED SEAL OF PROFESSIONAL SURVEYOR AND MAPPER TIMOTHY
M. SMITH, FLORIDA CERTIFICATE NUMBER LS 004676.
BEARINGS SHOWN HEREON ARE REFERENCED TO THE WEST LINE OF SAM BROWN JR'S
HYPOLUXO SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH
COUNTY. FLOR IDA, HAY I NG A BEAR I NG OF NORTH 02' 04' 20" WEST.
SURVEYOR'S NOTES
NOT A SURVEY
TIMOTHY M. SMITH
LAND SURVEYING~ INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
SHEET 1 OF 2
T MOTHY M. SMITH, P.S.M.
FLORIDA CERTIFICATE NO. 4676
SCALE: N/A
SKETCH OF LEGAL .
DESCRIPTION PROPOSED
ROAD ABANDONMENT
DA TE : JAN 2005
DIRECTORY: BOYNSUNS
FIELD BOOK: N/A
DWG NO.: SUNSSKOl
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PARCEL 2
SW CORNER
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SAM BROWN JR'S
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
TIMOTHY M. SMITH
LAND SURVEYING,INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
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LOT 23
POINT OF
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PARCEL 2
SW CORNER
LOT 22
SAM BROWN JR'S ,
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
SAM BROWN JR'S
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
LOT 20
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PARCEL 2
PORTION OF N CIRCLE DRIVE
S89'S9'3S~W 498.0S'
S LINE LOT 22
LOT 21
N89'S9'3S"E 49S;63'
PARC L 1
PORTION Of S CIRCLE DRIVE
S89.S9'3S"W 494.S5'
S LINE LOT 20
28
LOT 19
27
26
BOYNTONBOROUGH
PLAT BOOK 25 PAGE 174
NOT A SURVEY
SKETCH OF LEGAL
DESCRIPTION PROPOSED
ROAD ABANDONMENT
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SHEET 2 OF 2
seAL E : 1" 1 00 '
DA TE: JAN 2005
D I RECTORY: BOYNSU~,r-
FIELD BOOK: N/A
OWG NO.: SUNSSK01
21
EXHIBIT nAn
PARCEL 1
LEGAL DESCRIPTION
BEING A PORTION OF THE 30.00 FOOT WIDE RIGHT OF.WAY OF SOUTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 20, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON SAID PLAT,
RUN THENCE NORTH 02' 04' 20" WEST ALONG THE WEST LINE OF SA I D PLAT, A
DISTANCE OF 30.02 FEET; THENCE NORTH 89'59'35" EAST, A DISTANCE OF 495.63
FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 30.00 ~EET TO A POINT ON
THE SOUTH LINE OF SAID LOT 20; THENCE SOUTH 89'59'35" WEST ALONG SAID SOUTH
LINE OF LOT 20, A DISTANCE OF 494.55 FEET TO THE POINT OF BEGINNING.
TOGETHER WI TH
PARCEL 2
BE I NG A PORT I ON OF THE 60.00 FOOT WI DE RIGHT OF WAY OF NORTHC I RCLE DR I VE
AS LAID OUT AND IN USE LYING IN LOT 22, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81. PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON' SAID
PLAT, RUN THENCE NORTH 02'04'20" WEST ALONG THE WEST LINE OF SAID PLAT, A
DISTANCE OF 319.11 FEET TO THE SOUTHWEST CORNER OF SAID LOT 22 AND THE
POINT OF BEGINNING; THENCE CONTINUE NORTH 02'04'20" WEST ALONG SAID WEST
LINE. A DISTANCE OF 60.04 FEET; THENCE NORTH 89'59'35" EAST, A DtSTANCE OF
500.21 FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 60.00 FEET TO A
POI NT ON THE SOUTH LINE OF SA I D LOT 22.; THENCE SOUTH 89' 59' 35" WEST ALONG
SAID SOUTH UNE OF LOT 22. A DISTANCE OF 498.05 FEET TO THE POINT OF
BEGINNING.
SURVEYOR'S NOTES
TH I S SKETCH OF LEGAL DESCR I PT I ON I S NOT A SURVEY AND I S NOT VAL 10 WI THOUT
THE SIGNATURE AND RAISED SEAt OF PROFESSIONAL SURVEYOR AND MAPPER TIMOTHY
M. SMITH, FLORIDA CERTIFICATE NUMBER LS 004676.
BEARINGS SHOWN HEREON ARE REFERENCED TO THE WEST LINE OF SAM BROWN JR'S
HYPOLUXO SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH
COUNTY, FLORIDA, HAVING A BEARING OF NORTH 02'04'20" WEST.
NOT A SURVEY
TIMOTHY M. SMITH
LAND SURVEYING~ INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
SHEET 1 OF 2
T MOTHY M. SMtTH, P.S.M.
FLORIDA CERTIFICATE NO. 4676
SCALE: N/A
OA TE : JAN 2005
SKETCH OF LEGAL .
OEseR I PT I ON PROPOSED 0 I RECTORY: BOYNSUNS
ROAD ABANDONMENT FIELD BOOK: N/A
OWG NO.: SUNSSK01
POINT OF
EGINNING
PARCEL 2
SW CORNER
LOT 22 ,
SAM BROWN JR S ,
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
SAM BROWN JR'S
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
LOT 20
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PLAT BOOK 1 PAGE 81
TIMOTHY M. SMITH
LAND SURVEYING, INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
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S LINE LOT 20
28
LOT 19
27
26
BOYNTONBOROUGH
PLAT BOOK 25 PAGE 174
NOT A SURVEY
SKETCH OF LEGAL
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XII. - LEGAL
ITEM B.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Fina] Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Ci ty Clerk's Office
D December 6, 2005 November 14,2005 (Noon.) D February 7, 2006 January 17,2006 (Noon)
D December 20, 2005 December 5, 2005 (Noon) D February 2], 2006 February 6, 2006 (Noon)
[g] January 3, 2006 December ]9,2005 (Noon) D March 7, 2006 February 2],2006 (Noon)
D January 17,2006 January 3,2006 (Noon) D March 21,2006 March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D
D
D
D
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Administrative 0 Development Plans
Consent Agenda 0 New Business C:J
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0 c.'::~"'l
Bids Unfinished Business
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Announcement Presentation
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RECOMMENDATION: Motion to approve an Ordinance abandoning a portion to North Circle Drive (aka NE 17th Avciroe)
and a portion of South Circle Drive (fka NE 16th Drive) from NE 3'd Court westward to the Four Sea Suns Condominium, Inc.
complex.
City Manager's Report
EXPLANATION: The City Connnission approved the resurfacing of these two (2) roadways on the consent agenda at the
July 19,2005 meeting along with Resolution No. R05-122 at the same meeting authorizing this improvement, and the
Abandonment Agreement with the Four Sea Suns Condominium, Inc. The resurfacing has been completed; this proposed
ordinance will take these roadways out of public responsibility and place them with the condominium association for all
future maintenance and upkeep.
PROGRAM IMPACT: Elimination of all future need to maintain these two (2) roadway segments once this abandonment
procedure has been completed.
FISCAL IMPACT: N/A
AL TERNA TIVES: The City will be required to continue maintenance of these roadways on a regular cycle basis, which only
"~,, th;, co omm;om ",oc;a';/1UbbC "thm" ",ee" ." connected to U ~
, Signature City Manager's Signature
Public Works / Engineering Division
Department Name
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
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2
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4
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Section 4.
This Ordinance shall take effect immediately upon passage.
FJRST READING this __ day of
,2006.
SECOND, FINAL READING AND PASSAGE THlS_~ day of
~~._---_._-_._- -'
2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
S:\CA\Ordinances\Abandonments\Four Sea Suns. doc
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SAM BROWN JR S ,
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
SAM BROWN JR'S
HYPOLUXO SUBDIVISION
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LOT 20
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SAM BROWN JR'S
HYPOLUXO SUBDIVISION
PLAT BOOK 1 PAGE 81
TIMOTHY M. SMITH
LAND SURVEYING, INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
27
26
BOYNTONBOROUGH
PLAT BOOK 2S PAGE 174
NOT A SURVEY
SKETCH OF LEGAL
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ROAD ABANDONMENT
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EXHIBIT nAn
PARCEL 1
LEGAL DESCRIPTION
BE I NG A PORT ION OF THE 30.00 FOOT WI DE RIGHT OF WA Y OF SOUTH CIRCLE DR I VE
AS LAID OUT AND IN USE LYING IN LOT 20, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON SAID PLAT,
RUN THENCE NORTH 02"04'20" WEST ALONG THE WEST LINE OF SAID PLAT, A
DISTANCE OF 30.02 FEET; THENCE NORTH 89'59'35" EAST, A DISTANCE OF 495.63
FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 30.00 EEET TO A POINT ON
THE SOUTH LINE OF SAID LOT 20; THENCE SOUTH 89'59'35" WEST ALONG SAID SOUTH
LINE OF LOT 20, A DISTANCE OF 494.55 FEET TO THE POINT OF BEGINNING.
TOGETHER WI TH
PARCEL 2
BEING A PORTION OF THE 60.00 FOOT WIDE RIGHT OF WAY OF NORTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 22, SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOllOWS:
COMMENCING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON' SAID
PLAl', RUN THENCE NORTH 02'04'20" WEST ALONG THE WEST LINE OF SAID PLAT, A
DISTANCE OF 319.11 FEET TO THE SOUTHWEST CORNER OF SAID LOT 22 AND THE
POINT OF BEGINNING; THENCE CONTINUE NORTH 02'04'20" WEST ALONG SAID WEST
LINE, A DISTANCE OF 60.04 FEET; THENCE NORTH 89'59'35" EAST, A DtSTANCE OF
500.21 FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 60.00 FEET TO A
POINT ON THE SOUTH LINE OF SAID LOT 22.; THENCE SOUTH 89'59'35" WEST ALONG
SAID SOUTH UNE OF LOT 22, A DISTANCE OF 498.05 FEET TO THE POINT OF
BEGINNING.
SURVEYOR'S NOTES
THIS SKETCH OF LEGAL DESCRIPTION IS NOT A SURVEY AND IS NOT VALID WITHOUT
THE SIGNATURE AND RAISED SEAt OF PROFESSIONAL SURVEYOR AND MAPPER TIMOTHY
M. SMITH, FLORIDA CERTIFICATE NUMBER LS 004676.
BEARINGS SHOWN HEREON ARE REFERENCED TO THE WEST LINE OF SAM BROWN JR'S
HYPOLUXO SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH
COUNTY. FLORIDA. HAVING A BEARING OF NORTH 02"04'20" WEST.
SKETCH OF LEGAL .
DESCRIPTION PROPOSED
ROAD ABANDONMENT
T MOTHY M. SMITH, P.S.M.
FLORIDA CERTIFICATE NO. 4676
SCAl E : N/A
DA TE : JAN 2005
DIRECTORY: BOYNSUNS
NOT A SURVEY
TIMOTHY M. SMITH
LAND SUAVEYING~ INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
lB #6865
SHEET 1 OF 2
FIELD BOOK: N/A
DWG NO.: SUNSSKO 1
PARCEL 1
EXHIBIT nAn
LEGAL DESCRIPTION
BEING A PORTION OF THE 30.00 FOOT WIDE RIGHT OF.WAY OF SOUTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 20. SAM BROWN JR'S HYPOLUXO
SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON SAID PLAT,
RUN THENCE NORTH 02' 04' 20" WEST ALONG THE WEST LINE OF SA 10 PLAT, A
o I STANCE OF 30.02 FEET; THENCE NORTH 89' 59' 35" EAST, A D I ST ANCE OF 495.63
FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 30.00 EEET TO A POINT ON
THE SOUTH LINE OF SAID LOT 20; THENCE SOUTH 89'59'35" WEST ALONG SAID SOUTH
LINE OF LOT 20, A DISTANCE OF 494.55 FEET TO THE POINT OF BEGINNING.
TOGETHER WI TH
PARCEL 2
BEING A PORTION OF THE 60.00 FOOT WIDE RIGHT OF WAY OF NORTH CIRCLE DRIVE
AS LAID OUT AND IN USE LYING IN LOT 22, SAM BROWN JR'S HYPOLUXO
SUBDIVISION. PLAT BOOK 1. PAGE 81. PUBLIC RECORDS OF PALM BEACH COUNTY,
FLORIDA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF LOT 20, AS SAME IS SHOWN ON SAID
PLAT, RUN THENCE NORTH 02'04'20" WEST ALONG THE WEST LINE OF SAID PLAT, A
DISTANCE OF 319.11 FEET TO THE SOUTHWEST CORNER OF SAID LOT 22 AND THE
POINT OF BEGINNING; THENCE CONTINUE NORTH 02'04'20" WEST ALONG SAID WEST
LINE. A DISTANCE OF 60.04 FEET; THENCE NORTH 89'59'35" EAST, A DtSTANCE OF
500.21 FEET; THENCE SOUTH 00'00'25" EAST, A DISTANCE OF 60.00 FEET TO A
POINT ON THE SOUTH LINE OF SAID LOT 22; THENCE SOUTH 89'59'35" WEST ALONG
SAID SOUTH LINE OF LOT 22, A DISTANCE OF 498.05 FEET TO THE POINT OF
BEGI NNI NG.
SURVEYOR'S NOTES
THIS SKETCH OF LEGAL DESCRIPTION IS NOT A SURVEY AND IS NOT VALID WITHOUT
THE SIGNATURE AND RAISED SEAL OF PROFESSIONAL SURVEYOR AND MAPPER TIMOTHY
M. SMITH, FLORIDA CERTIFICATE NUMBER LS 004676.
BEARINGS SHOWN HEREON ARE REFERENCED TO THE WEST LINE OF SAM BROWN JR'S
HYPOLUXO SUBDIVISION, PLAT BOOK 1, PAGE 81, PUBLIC RECORDS OF PALM BEACH
COUNTY, FLORIDA, HAVING A BEARING OF NORTH 02'04'20" WEST.
NOT A SURVEY
TIMOTHY M. SMITH
LAND SURVEYING~ INC.
103 SUNFLOWER STREET
ROYAL PALM BEACH, FL 33411
(561) 602-8160
LB #6865
T MOTHY M. SMI.TH, P.S.M.
FLORIDA CERTIFICATE NO. 4676
SCALE: N/A
DATE: JAN 2005
SHEET 1 OF 2
SKETCH OF LEGAL .
DESCRIPTION PROPOSED
ROAD ABANDONMENT
DIRECTORY: BOYNSUNS
FIELD BOOK: N/A
DWG NO.: SUNSSKO 1
EXHmlT "B"
Scope of Improvements to
North Circle Drive (fJkJa N.E.17th Avenue) and
South Circle Drive
Prepare existing alphaltic surfaces to be overlaid, including elimination of any "pot holes" to
allow for the new surface course.
Adjust all water main valves and wastewater system manholes to allow for the overlay course;
stormwater structures will be evaluated on an individual basis for any adjustment.
Overlay area delineated in Exhibit "An with a one inch (1"') asphaltic concrete overlay surface
course.
Re-stripe all parking spaces and pavement markings overlaid with applicable similar markings
and line striping in accordance with city standards; reset any and all wheel stops removed for the
overlay surface course in accordance with eity parking standards.
Four Sea Suns Roadway Abandonments
Page 1 of 1
Kelley, David
~(Q)~v
From: David Tolces [dtolces@cityatty.com]
Sent: Wednesday, November 30,20054:15 PM
To: Alibrandi, Julianne; Kelley, David
Cc: Livergood, Jeffrey; Swanson, Lynn
Subject: RE: Four Sea Suns Roadway Abandonments
Thank you.
'David:N. To(ces
David N. Tolces, Esq.
Goren, Cheraf, Doody & Ezrol, P.A.
3099 E. Commercial Boulevard, Ste. 200
Fort Lauderdale, FL 33308
Telephone: (954) 771-4500
Facsimile: (954) 771-4923
email: dtolces@cityatty.com
This e-mail and any files transmitted with it are confidential and intended solely for the individual or
entity to whom they are addressed.
If you have received this e-mail in error, please notify the sender by return e-mail. Thank you.
From: Alibrandi, Julianne [mailto:AlibrandO@cLboynton-beach.fl.us]
Sent: Wednesday, November 30,20054:11 PM
To: Kelley, David
Cc: Livergood, Jeffrey; David Tolces; Swanson, Lynn
Subject: Four Sea Suns Roadway Abandonments
Mr. Kelley:
Assistant City Attorney David Tolces has reviewed the proposed 12-20-2005 Agenda Request Item Form on the
above referenced roadway abandonments to the Four Sun Seas Condominium complex that you sent to the City
Attorney's Office on November 28th. He has found the Agenda Item Request Form to be acceptable. Please
submit an original signed copy to the City Clerk's office with a copy to the City Attorney's Office.
If you have any questions, please do not hesitate to contact our office. Thank you.
Julie Alibrandi
Secretary
Office of the City Attorney
561-742-6050
12/2/2005
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XII. - LEGAL
ITEM A.12
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Fina] Form Must be Turned
in to City Clerk's Office
December 5, 2005 (Noon)
D February 7, 2006
D February 2 I, 2006
D March 7, 2006
D March 2], 2006
January 17,2006 (Noon)
D December 6, 2005
D December 20, 2005
D January 3, 2006
o January] 7, 2006
November ]4,2005 (Noon.)
February 6, 2006 (Noon)
December] 9,2005 (Noon)
February 2],2006 (Noon)
January 3, 2006 (Noon)
March 6, 2006 (Noon)
. . -~ .-...~-
c_
NATURE OF
AGENDA ITEM
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business ..j.--
0 Legal -::J
"--"
D Unfinished Business - . -ij CD
..
D ,_-::-J _____~ pOl
Presentation . -:-) -..-~.
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::!:
RECOMMENDATION: Please place this request on the January 17, 2006 City Commission Agenda under Legal,
Ordinance-Second Reading. The City Commission approved the request under Legal, Ordinance - First Reading on January
3, 2006. For further details pertaining to the request, see the attached Department Memorandum No. PZ 05-248.
EXPLANATION: An inadvertent error was identified in the above-referenced ordinance as adopted on July
19,2005. Within Ordinance 05-034, on line 17 of page #10, existing code text was crossed-out that had always allowed a 7 Yz
foot minimum side setback for lots zoned R-l-AA and platted prior to 1975. Therefore, side setbacks could now only be
reduced down to 8 feet (from the base of 10 feet) if approved through the new administrative adjustments. However, this was
an oversight, and instead the text should remain allowing lots within those subdivisions platted after the specified date to be
built with a minimum 7 Yz-foot side setback. The principal objective of the revisions in Ordinance 05-034 was to decrease
setbacks without jeopardizing the integrity of the single-family zoning districts. As a result, home expansions would be
accommodated and variance requests reduced. You will observe that changes to district setbacks, including the addition of
administrative review provisions, all represent possible reductions to setbacks, whether by right, or through further reductions
based on justification, adjacent uses and date of platting. In contrast, by omitting the subject text, the base side setback for lots
within the R-1-AA district is 10 feet without exception for those subdivisions platted before 1975. Further, this unintentional
change would result in the creation of non-conformities; clearly not the intent of staff.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Development
~C. ~S.
1 anager sIgnature
k(J7~
planning and Zo Director City Attorney / Finance / Human Resources
S:\PJanningISHARED\WP\SPECPROJ\CODE REVIEw\CDRV 04-008 Non-residential uses in single-fami]ylAgenda Item Request -Jan ] 7,06 - ord
correction 2nd reading.dol
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
] ORDINANCE NO. 06- oil
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA AMENDING THE LAND DEVELOPMENT
5 REGULA TIONS, CHAPTER 1, "GENERAL
6 PROVISIONS", BY AMENDING ARTICLE X,
7 "ADMINISTRATIVE ADJUSTMENT TO MINIMUM
8 YARD SETBACKS"; AMENDING SECTION 5.,
9 "RESIDENTIAL DISTRICT REGULATIONS AND USE
10 PROVISIONS:' TO CORRECT A SCRIVENER'S
]] ERROR MADE IN ORDINANCE 05-034; PROVIDING
]2 FOR CONFLICTS, SEVERABILITY, CODIFICATION
13 AND AN EFFECTIVE DATE.
]4
]5 WHEREAS, on July 19, 2005, the City Commission of the City of Boynton Beach
] 6 adopted Ordinance 05-034 which created a new article entitled "Administrative Adjustment to
17 Minimum Yard Setbacks"; and
18 'YHEREAS, Ordinance 05-034 contained a scrivener's error in Section C2a which
] 9 deleted language which should have remained;
20 'YHEREAS, the City Commission, upon recommendation of staff deems it
2] appropriate and in the best interests of the citizens and residents ofthe City of Boynton Beach,
22 to correct that amendment the Land Development Regulations of the City of Boynton Beach
23 to add back in the language regarding minimum side yard being seven and one-half (7 12) feet.
24 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26
Section 1.
The foregoing whereas clause is true and correct and is now ratified and
27 confirmed by the City Commission.
28
Section 2.
Section 5C, Article X of Chapter 1, "General Provisions" of the Land
29 Development Regulations of the City of Boynton Beach Code of Ordinances is hereby
30 amended to correct a scrivener's error as follows:
3]
32
33 C. R-l-AA SINGLE-FAMILY RESIDENTIAL DISTRICT. These district
34 regulations will create a maximum density of 5.4 dwelling units per acre.
35
36 l. Use permitted. Within any R-l-AA single-family residential district, no
37 building, structure, land or water shall be used except for one of the following uses:
S:\CA\Ordinances\LDR Changeslamendment to setbacks 062805.doc
]
2
3
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5
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]]
]2
13
]4
]5
]6
17
]8
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20
2]
22
23
24
Section 5.
a. Any use permitted in the R-l-AAA or R-l-AAB districts.
2.
Building and site regulations:
a. The following lot and building requirements shall be observed:
Minimum lot area
Minimum lot frontage
Minimum front yard
Minimum rear yard
Minimum side yard
Minimum living area
Maximum lot coverage
Maximum structure height
8,000 square feet*
75 feet
25 feet
20 feet
10 feet each side*
1 ,600square feet
45percent
30 feet
*In areas developed and/or platted prior to June 13, 1975, the minimum
lot area shall be seven thousand five hundred (7,500) square feet and
the minimum side yard shall be seven and one-half (7 1/2) feet.
Each and every other provision of the Land Development Regulations
25 not herein specifically amended, shall remain in full force and effect as originally adopted.
26
Section 6.
All laws and ordinances applying to the City of Boynton Beach III
27 conflict with any provisions ofthis ordinance are hereby repealed.
28
Section 7.
Should any section or provision of this Ordinance or any portion
29 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
30 affect the remainder of this Ordinance.
3]
Section 8.
Authority is hereby given to codify this Ordinance.
33
Section 9. This Ordinance shall become effective immediately upon passage.
FIRST READING this.3 day of Ja...t\WLr'f--' 2006.
32
S:\CA\OrdinancesILDR Changeslamendment to setbacks 062805.doc
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SECOND, FINAL READING AND PASSAGE this _ day of ___, 2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
S:\CA\OrdinancesILDR Changeslamendment to setbacks 062805.doc
DEPARTMENT OF DEVELOPMENT
Memorandum PZ #05-248
TO:
THROUGH:
FROM:
DATE:
RE:
Jim Cherof, City Attorney
Quintus Greene, Development Director
Michael Rumpf, Planning & Zoning Director
December 8, 2005
Ordinance 05-034 - Adjustments to minimum yard setbacks
Correction of inadvertent error in zoning text
The purpose of this memorandum is to identify an inadvertent error made by staff when processing
the amendment to setbacks within the above-referenced ordinance as adopted on July 19, 2005.
Within the attached ordinance, on line 17 of page #10, I have highlighted the text that was crossed-
out and to be deleted. However, this was an oversight, and instead the text should remain allowing
lots within those subdivisions platted after the specified date to be built with a minimum 7 %-foot side
setback.
The principal objective of the revisions in Ordinance 05-034 was to decrease setbacks as much as
possible without jeopardizing the integrity of the single-family zoning districts and neighborhoods. As
q result, home expansions would be accommodated and variances requests reduced. You will
bserve that changes to district setbacks, including the addition of administrative review provisions,
all represent possible reductions to setbacks, whether by right, or through further reductions based on
justification, adjacent uses and date of platting. In contrast, by omitting the subject text, the base side
setback for lots within the R,.1-AA district is 10 feet without exception for those subdivisions platted
before 1975. Further, this unintentional change would result in the creation of non-conformities;
clearly not the intent of staff.
Please consider this request as a correction to a "scriveners" error and process an amendment to
Ordinance 05-034 for Commission consideration at their January 3, 2006 meeting. Please contact me
should you need further information or clarification, or have alternative direction on the processing of
this request including Board review. If you approve of this process, the necessary agenda cover sheet
will be processed timely for the January 3, 2006 meeting.
MR
Attachment
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XII. - LEGAL
ITEM A.I3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
D December 6, 2005
D December 20, 2005
D January 3, 2006
o January 17, 2006
November 14,2005 (Noon.)
D February 7, 2006
D February 21,2006
D March 7, 2006
D March 21, 2006
January 17,2006 (Noon)
December 5, 2005 (Noon)
February 6, 2006 (Noon)
December 19,2005 (Noon)
February 21, 2006 (Noon)
January 3,2006 (Noon)
March 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
D Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
o Legal - 2nd Reading
D Unfinished Business
D Presentation
RECOMMENDA nON: Second Reading - staff recommends the City Commission approve proposed Ordinance No.
06-_ amending Part II, Chapter Two, Article 12, "Veterans Advisory Commission," Section 2-162 entitled
"Organization" and Section 2-163 entitled "Board Appointment and Membership" ofthe City of Boynton Beach Code
of Ordinances to provide for an increase in the number of Honorary Members on the Veterans Advisory Commission.
EXPLANA TION: Approving Ordinance No. 06-_ will increase the number ofindividuals the Veterans Advisory
Commission may nominate for Honorary Membership from five (5) to ten (10). Preference will be given to residents
of the City of Boynton Beach, but there will be no restrictions against non-residents being Honorary Members.
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: Not to approve ordinance and have the Honorary Membe ship remain at five (5) individuals.
City Manager's Signature
VET&RA1V'S' ADVtSo)2'/ CO/J/f/'/.4fSS/O/J
DepartmentName
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
ORDINANCE NO. Db - Old.,
AN ORDINANCE 0)1' THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING PART II, CHAPTER TWO, ARTICLE 12, "VETERANS
ADVISORY COMMISSION," SECTION 2-162 "ENTITLED"
ORGANIZATION AND SECTION 2-163 "ENTITI~ED" BOARD
APPOINTMENT AND MEMBERSHIP OF THE CITY OF BOYNTON
BEACH CODE OF ORDINANCES TO PROVIDE FOR AN INCREASE IN
THE NUMBER OF HONORARY MEMBERS ON THE VETERANS
ADVISORY COMMISSION; PROVIDING FOR CONFLICTS,
SEVERABILITY, CODIFICATION AND AN E)1'I<'ECTIVE DATE.
\VHEREAS, On September 6,2005, the City Commission of the City of Boynton
each adopted ordinance 05-047 to create the Veterans Advisory Commission: and
WHEREAS, the City Commission of the City of Boynton Beach, upon recommendation
f The Veterans Advisory Commission, does deem it appropriate and in the best interests of the
itizens and residents of the City of Boynton Beach to amend the Code of Ordinances, Part II.
Chapter 2, Article 12, Section 2-162 to provide for an increase in the number of Honorary
embers to the Veterans Advisory Commission: and
WHEREAS, the City Commission of the City of Boynton Beach desires to increase the
number of Honorary Members of the Veterans Advisory Commission to ten (10).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section I. The foregoing "WHEREAS" clauses are true and correct and are now
ratified and confirmed by the City commission.
Section 2. That Part 11, Chapter 2, Article 12, Section 2-162 "Entitled" Organization
and Section 2-163 "Entitled" Board Appointment and Membership, of the Boynton Beach Code
of Ordinances are hereby amended by adding the words and figures in underlined type and by
deleting the "\lords and figures in struck-through type, as follows:
Page] of 3
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Sec. 2-162 Organization
The Veterans Advisory Commission shall consist of a total of seven (7) regular
members, four (4) alternate members, and five (5) ten (10) honorary/ex-officio members.
Whenever possible, preference shall be given to residents of the City of Boynton Beach
for appointment to membership on the Veterans Advisory Commission.
Sec. 2-163 Board Appointment and Membership
(g) Honorary Members.
(i.) Appointment. The Veterans Advisory Commission may
nominate five (5) ten (l0) individuals to serve as Honorary
Members of the Veterans Advisory Commission, with
preference given to individuals that are members to the
following organizations:
1. Gold Star Mothers & Fathers;
2. Current members of the Armed Forces;
3. Military Order of the Purple Heart;
4. Ladies Auxiliaries; and
5. Formers prisoners of War.
The Veterans Advisory Commission shall forward the names of the
five (5) ten (l0) individuals who are nominated to the
position of Honorary Members to the City Commission
who shall then confirm the nominations by a majority vote
of the City Commission.
(ii.) Privileges. Honorary Members may speak at meetings, but
they do not have voting rights.
(iii.) Term of Honorary Membership. Honorary appointments will
be for a term of one year.
Section 3.
That all ordinances or parts of ordinances in conflict
herewith be and the same are hereby repealed.
Should any section or provision of this Ordinance or any portion hereof,
Section 4.
any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid,
such decision shall not affect the remainder of this Ordinance.
Section 5.
Authority is hereby given to codify said Ordinance.
This Ordinance shall become effective immediately upon passage.
Section 6.
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Page 2 of3
'IRST READING this 3 . day of _. ~Q.-.n uo....r--t--.---. _' 2006.
SECOND. FINAL READING AND PASSAGE this ___.__ day of
006.
CITY OF BOYNTON BEACH. FLORIDA
.---_.----_._-------_._--_._-----_..-~
Mayor
V ice Mayor
____._~~_.____ .___._.n__...____ _________' ---------------- .----~--..---
Mayor Pro Tern
-----------..---..---- ---------...------- _.----- ._--'- -- ----,"- ------
Commissioner
_.._-_.--~_.__...- -- --_.....----_.------ ..._----------~.
Commissioner
ATTEST:
City Clerk
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Page 3 of3
RJD:js
XII. - LEGAL
ITEM B.1
] ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA AMENDING LAND
5 DEVELOPMENT REGULATIONS, CHAPTER 1.5
6 "PLANNING AND DEVELOPMENT GENERALLY",
7 SECTION 4-3 AMENDING PROCEDURES FOR
8 COMMISSION REVIEW OF LAND DEVELOPMENT
9 MATTERS AND ELIMINATING THE PROCEDURE
]0 WHICH PLACES THE REVIEW OF LAND
]] DEVELOPMENT APPROVALS BY ADVISORY
12 BOARDS ON THE CITY COMMISSION'S CONSENT
13 AGENDA; PROVIDING FOR CONFLICTS,
14 SEVERABILITY, CODIFICATION AND AN
15 EFFECTIVE DATE.
16
17
18 WHEREAS, the City Commission, upon recommendation of the Planning and
19 Development Board and the Community Redevelopment Agency, does deem it appropriate
20 and in the best interests of the citizens and residents of the City of Boynton Beach, to amend
21 the Land Development Regulations of the City of Boynton Beach to amend procedures for
22 Commission review of Land Development matters and eliminating the procedure which
23 places the review of Land Development approvals by advisory boards on the City
24 Commission's Consent Agenda.
25 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section 1.
The foregoing whereas clause is true and correct and is now ratified and
28 confirmed by the City Commission.
Section 2.
Chapter 1.5, "Planning and Development Generally", Section 4-3, of
29
30 the Land Development Regulations of the City of Boynton Beach Code of Ordinances is
31 hereby amended as follows:
32 Sec. 4-3. Authority Granted by the City Commission.
33 (C) No action of the Planning and Development Board or the Community Redevelopment
34 Agency Board when the Community Development Agency is conducting review of a proiect
35 within the Redevelopment Area. shall be considered a fmal action of the City until ratified by
36 the City Commission. The procedure for ratification shall be as follows:
S:\CA \Ordinances\LDR ChangeslAmdending LDR - Chapter 1.5 Quasi Judicial.doc
1 1. All matters which have been reviewed and acted on by the Planning and
2 Development Board shall be reduced to writing as a proposed Development Order. The form
3 of the proposed Development Order shall be approved by the City Attorney.
4 2. All proposed Development Orders shall be submitted to the City Commission 00
5 the consent agenda at the next regular City Commission meeting following action by the
6 Planning and Development Board or the Community Redevelopment Agencv. The item shall
7 be consolidated on the "public hearing" portion of the agenda with other agenda items
8 concerning the same development. When a legislative item. such as a land use amendment is
9 consolidated with a quasi-iudicial item. such as a rezoning. both items shall proceed using the
10 quasi-iudicial process. but consolidation shall not alter the legal standard for review. or the
11 burden of proof.
12 3. Prior to approval of the Commission consent agenda, a member of the
13 Commission may requcst the removal of any proposcd Development Order f-om1 the consent
14 agenda for furthcr discussion, consideration, or public hearing prior to ratification.
15 4. The City Commission may table a proposed Development Order which has been
16 removed from the conscnt agenda to a future meeting datc until the City Commission's next
17 regular Commission meeting to insure that proper notice and opportunity to be heard is
18 provided to the applicant, the public, and any other interested parties. All documents and
19 evidence that were submitted to the Planning and Development Board or Community
20 Redevelopment Agency Board constitute part of the record of the proceeding before the City
21 Commission and it is presumed that the City Commission accepted and considered the
22 documents and evidence in its consideration of the issues before the Commission.
23 5. Following ratification of a proposed Development Order by the City Commission,
24 the City Clerk shall date and sign the Development Order and issue it as a final order.
25
26
Section 3.
Each and every other provision of the Land Development Regulations
27 not herein specifically amended, shall remain in full force and effect as originally adopted.
28 Section 4. All laws and ordinances applying to the City of Boynton Beach in
29 conflict with any provisions of this ordinance are hereby repealed.
30
Section 5.
Should any section or provision of this Ordinance or any portion
31 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
32 affect the remainder of this Ordinance.
33
Section 6.
Authority is hereby given to codify this Ordinance.
This Ordinance shall become effective immediately.
34
Section 7.
35
FIRST READING this _ day of
,2006.
S:\CA\Ordinanees\LDR ChangeslAmdending LDR - Chapter 1.5 Quasi JudieiaJ.doc
2
SECOND, FINAL READING AND PASSAGE this _ day of
, 2006.
3
4
5
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7
8
9
10
11
12
13
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15
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17
18
19 ATTEST:
20
21
22 City Clerk
23
24
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinanees\LDR Changes\Amdending LDR - Chapter 1.5 Quasi Judicial.doc
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XII. - LEGAL
ITEM 0.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 6, 2005 November 14,2005 (Noon.) 0 February 7, 2006 January 17,2006 (Noon)
0 December 20, 2005 December 5, 2005 (Noon) 0 February 21, 2006 February 6, 2006 (Noon)
0 January 3, 2006 December 19,2005 (Noon) 0 March 7, 2006 February 21, 2006 (Noon)
~ January 17, 2006 January 3, 2006 (Noon) 0 March 21, 2006 March 6, 2006 (Noon) - .~.
~ ,
--
c._
0 Administrative 0 Development Plans -.:r;.,~
~--...~
..0::.--
NATURE OF 0 Consent Agenda 0 New Business t,j
AGENDA ITEM 0 Public Hearing ~ Legal
--0 .J: ,..-....
,-'
0 Bids 0 Unfinished Business :3::: --.., ---'"
0 I:'? .~ca
0 Announcement Presentation ~I'~
r~ (:") :::::;,.
0 City Manager's Report 0 !-q {,.J
-
-~
RECOMMENDATION:
Approval of proposed settlement for the property owned by Frank Janots.
EXPLANATION:
Through negotiations we have been able to reach a proposed settlement which would
require the City to pay $158,000.00 including costs and attorney fees for this parcel. The
details of the settlement are set forth in the attached Consent Final Judgment as to Parcel
No.1. This settlement is in accordance with earlier Commission direction.
PROGRAM IMPACT:
FISCAL IMPACT:
$158,000, inclusive of any and all claims for compensation, attorney fees, costs, interest.
ALTERNATIVES:
Reject settlement and go to trial
~
Department Head's Signature
City Manager's Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
IN THE CIRCUIT COURT OF THE 15TH
JUDICIAL CIRCUIT, IN AND FOR PALM
BEACH COUNTY, FLORIDA
CITY OF BOYNTON BEACH,
a Florida municipal corporation,
CASE NO. 50 2003 CA 0 I 0606 XX EDAJ
Petitioner,
vs.
FRANK JANOTS, THEODORE RYAN,
GERHARD DEGEN, ROBERT P. BROWN,
CHARLES FELMAN, SYLVIA FELMAN,
PALM BEACH COUNTY, COUNTY,
COLLECTION SERVICES, INC., STATE OF
FLORIDA, TOWN OF LAKE PARK,
KARL HLAVAC, UNITED STATES OF
AMERICA, CITY OF RIVIERA BEACH,
and JOHN K. CLARK, TAX COLLECTOR,
Palm Beach County,
Respondents.
/
JOINT STIPULATION FOR ENTRY OF
CONSRNT FINAl, .TlJDGMRNT
Petitioner and Respondent, FRANK JANOTS, by and through their undersigned counsel
hereby stipulate and agree to entry of the Consent Final Judgment, a copy of which is attached
hereto as Exhibit "A."
BY:
Kerry L. Ezrol, Esquire
Florida Bar No.: 615900
Attorneys for the City of Boynton Beach
3099 E. Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
BY:
H. Adams Weaver, Esquire
Florida Bar No.: 0125210
Attorney for FRANK JANOTS
505 S. Flagler Drive
West Palm Beach, FL 33402-3475
IN TIffi CIRCUIT COURT OF TIffi 15TH
JUDICIAL CIRCUIT, IN AND FOR PALM
BEACH COUNTY, FLORIDA
CITY OF BOYNTON BEACH,
a Florida municipal corporation,
CASE NO. 502003 CA 010606 XX EDAJ
Petitioner,
vs.
FRANK JANOTS, THEODORE RYAN,
GERHARD DEGEN, ROBERT P. BROWN,
CHARLES FELMAN, SYLVIA FELMAN,
PALM BEACH COUNTY, COUNTY,
COLLECTION SERVICES, INC., STATE OF
FLORIDA, TOWN OF LAKE PARK,
KARL HLAVAC, UNITED STATES OF
AMERICA, CITY OF RIVIERA BEACH,
and JOHN K. CLARK, TAX COLLECTOR,
Palm Beach County,
Respondents.
/
C.ONSRNT FlNAl..TlJDc;MRNT AS TO PAReRl, NO.1
THIS CAUSE came before the Court upon the Joint Stipulation for Entry of Consent Final
Judgment, and the Court being fully advised in the premises, it is thereupon
ORDERED AND ADJUDGED that:
1. The Joint Stipulation for Entry of Consent Final Judgment is hereby Granted.
2. An accurate description of the property taken herein is:
Lot 1, Block 2, of BOYNTON PLACE, according to the Plat thereof as recorded in Plat
Book 11, Page 40 of the Public Records of Palm Beach County, Florida
3. For the Property described above, full compensation to be made therefore is the sum
of $135,000.00, inclusive of any and all claims of compensation and interest, plus attorneys' fees
and costs of $23,000.00 for a total of$158,000.00.
4. The Petitioner has previously deposited into the Registry of the Court, the sum of
$80,000.00. The Petitioner shall pay to H. Adams Weaver, Esquire, Trust Account the additional
sum of $78,000 within twenty (20) days after entry of this Judgment and Respondent, Frank Janots
shall have been compensated in full.
5. The Order of Taking respecting the said parcel is hereby ratified, approved and
confirmed and title to Parcel No. I remains vested in the Petitioner.
DONE AND ORDERED in Chambers, West Palm Beach, Palm Beach County, Florida,
this _ day of January 2005.
CIRCUIT JUDGE
Copies furnished:
Kerry L. Ezrol, Esquire, Goren, Cherof, Doody & Ezrol, P.A., 3099 East Commercial Blvd.,
Suite 200, Fort Lauderdale, FL 33308
H. Adams Weaver, Esquire, 505 S. Flagler Drive, West Palm Beach, FL 33402-3475
H:\2003\030335\PLEADINGS\CONSENT.F J (Janats ).doc