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Minutes 01-05-06 MINUTES OF THE CITY OF BOYNTON BEACH ARTS COMMISSION HELD AT THE SCHOOLHOUSE MUSEUM, BOYNTON BEACH, FLORIDA ON JANUARY 5,2006 AT 6:30 PM PRESENT: Debby Coles-Dobay, Chair Anita Remer Angela Budano Rick Beau Lieu Barbara Lenz Cheryl Arflin Suzette Urs Arleen Dennison, City Employee Representative ABSENT: Deborah Nesbit, Alternate Call to Order/Announcements Chair Coles-Dobay called the meeting to order at 6:47 p.m. and wished all the members a Happy New Year. Chair Coles-Dobay announced a new member, Nubia Richman was appointed to the Arts Commission and had a scheduling conflict due to her accepting another commitment. Chair Coles-Dobay asked the members if they would like to change meeting dates. There was discussion about the pros and cons of changing dates. Motion A motion was made by Ms. Urs to change the meetings to the second Tuesday of every month. The motion was seconded by Ms. Budano and unanimously carried. It was noted the second Tuesday in February was Valentine's Day. It was decided the February meeting would be a short meeting. There was consensus Chair Coles-Dobay would communicate the new meeting date to Ms. Richman. Development Projects Review New Proiect - HeminQwav Square Chairman Coles-Dobay announced this is the first project being brought before the Arts Commission. She explained she met with the developers who were very Meeting Minutes Arts Commission Boynton Beach, Florida January 5, 2006 excited about the project. Chair Coles-Dobay reviewed the site plan and explained the developer's concept was to incorporate Hemmingway into the design. The following aspects were discussed: . Best location on the property for the art (on the wall, on the green space, etc); . Traces of art located throughout the property, such as cat paw prints (art spread out); . Jaycee Park located across the street and the median greenway area; . Lighting; . Landscaping; . Bus Stop area and pedestrian traffic. The Members discussed the need to know other aspects of developing Art in Public Places and the need to focus on what will be erected as opposed to how. It was decided it would be beneficial to ask Planning and Zoning Director, Mike Rumpf, to attend the meeting for a mock Technical Review Committee (TRC) meeting which would help educate the members about all that is involved. The Commission desired to make the Art in Public Places process as smooth as possible. Write Letter Trade Winds Estate West Replv Letter from Arts Commission Chair Coles-Dobay announced she had received a letter from Trade Winds Estate West and a response needed to be sent. She drafted a reply and requested feedback from the members. They discussed the letter and determined it was important for the Commission to remain neutral. They decided a letter thanking Trade Winds Estate West for their correspondence. The letter would include an outline of the process and would recommend once the idea is further developed, they should contact the Arts Commission. Review Status of Sub-Committees HeritaQe Festival Chairman Coles-Dobay reported the Heritage Festival Committee approached the Arts Commission regarding their month long celebration in the community. It was noted this was formerly known as Black History Month, but the name was changed in order to encompass a larger cultural diversity. The event has an emphasis on children and family activities. More specifically, the group holding the event was looking for: . Hands on activities assistance . Artists or sponsors to provide supplies 2 Meeting Minutes Arts Commission Boynton Beach, Florida January 5, 2006 . Call to Artists, (time permitting) to put on demonstrations . Volunteers The Arts Commission did not have funding to assist with the Arts Wall, and discussed whether they wanted to participate in the event at such late notice. Ms. Dennison explained this is an annual event, and going forward, the Commission may be able to assist next year with six to eight months advance notice. She expounded the museum is assisting this year with doll making. She further commented she would love for a member of the Arts Commission to be involved in next year's event, keeping inline with quality art projects. There was discussion on the distinction between craft related or arts related events. The Commission noted one of the components of the organization is art education. Further suggestions for assistance were to lend the festival three outdoor art pieces to be picked-up and returned by the organizers, an offer to judge any contests or exhibits, and/or perhaps offering a tent and table. The Commission decided they should brainstorm activities for next year along the lines of memorializing activities that create legacies. There was consensus that there could be activities that create grandeur if the event is packaged correctly. Ms. Arflin explained it was important to keep a record of what is supported and not supported due to liability issues attached to the group. Motion Ms. Arflin moved the Chairman communicate to the Heritage Festival group that the Arts Commission would like to participate with them in some way next year and would like a member of the Commission to sit in with them next year as they plan the event and appreciate the opportunity. Ms. Urs seconded the motion that unanimously passed. FundraisinQ Events/Art Event Ms. Urs reported she received feedback that the Raiders of the Lost Art was a wonderful event and clarified a goal is to attract individuals to the area through art. One thought she had was to create a grant program for neighborhoods to use to obtain art, and create a template to assist every neighborhood interested in having art in their community. Ms. Urs elaborated this would put art in public places and enrich lives on a daily basis. She also added, on a larger scale, Art Tours can be given via CRA Trolley car. The Arts Commission can put out a call for artists and a catalogue of art can be developed in various price ranges. The members concurred with this concept and discussed the need to develop short term, strategic, five year and long-term goals. A mission statement giving clear definition to their actions should also be promulgated There was further dialogue on the use of art in the CRA redevelopment nodes. The Commission endorsed linking the redevelopment nodes with art and will develop five goals, then determine if they tie into their mission statement and finally, create objectives to obtain those goals. Five goals discussed were creating legacy, education, 3 Meeting Minutes Arts Commission Boynton Beach, Florida January 5, 2006 cultural history, place making and economic development. Place making was defined as meaning heritage, roots and image. Having a speaker's bureau to create awareness and receive feedback would be part of the educational goals. Ms. Arflin suggested having a retreat or some other type of brainstorming session/workshop to come up with ideas and develop part of the mission statement. She also suggested using a celebration theme as an objective Ms. Budano thought getting involved with posters, SunFest or P.O.S.T.A, and Heritage Fest next year would create awareness, as would an artist in residence program, placing artists in blighted communities, and/or running contests Ms. Dennison indicated the Commission needs to indicate their priorities. A website or a brochure should be developed. Ms. Dennison will think of some facilitators for the upcoming workshop. This meeting will be posted and Ms. Dennison recommended using the Library Program Room. Ms. Dennison advised the City Commission will be hearing a Pay and Classification Study on January 17 and once any changes have been enacted, the Arts Commission can commence their search for a Public Arts Administrator. There was discussion on inviting Mr. Mike Rumpf, from Planning and Zoning, and Ms. Vivian Brooks, from the Community Redevelopment Agency (CRA), to the meeting on March 14. Ms. Arflin proposed holding the workshop on March 5th from 12 - 5. Motion Ms. Arflin moved the Arts Commission hold a workshop on March 5th from 12 - 5 in lieu of the February meeting. Ms. Budano seconded the motion. Ms. Dennison explained attendance isn't counted at workshops, but if it is in lieu of the meeting, attendance will count. Motion Ms. Arflin amended her motion to not give up the meeting and have a workshop. Ms. Urs seconded the motion. It was noted the next meeting would be March 14. Chair Coles-Dobay clarified the Arts Commission will meet on March 5 for a workshop and March 14th for their regular March meeting. There was consensus this was acceptable. Review of Carolvn Simms Memorial (Taken out of order) Ms. Arflin reviewed this project and indicated the artist, Frank Varga was interested in meeting with Wally Majors to discuss the elements, stages and timing of the project as well as cost. Ms. Simms' legacy needs to be preserved. The Commission needs to know how to fund the project. Ms. Arflin indicated Wally Majors suggested physical activities or an auctioned art show be held. 4 Meeting Minutes Arts Commission Boynton Beach, Florida January 5, 2006, Ms. Remer left the meeting at 8:39 p.m. Review of FAU/Ellen Harvev, PicturinQ Florida event (Taken out of order) Chair Coles-Dobay discussed there were three parks to focus on, those being the Jaycee Park, the Southeast Neighborhood Park and Wilson Park. She announced the Commission will review the master plan for the parks and the members can come back with ideas, niche concepts where art can be incorporated into the parks and how it will be budgeted. Chair Coles-Dobay indicated the information would be available by March 14th. Ms. Remers returned to the meeting at 8:42 p.m. Chair Coles-Dobay announced there would be a meeting at the library on January 18 regarding Boundless Park. She requested a member of the Arts Commission attend and noted the landscape architect for the project will be present. Artists data base - Data base status Ms. Lenz announced in order to have a database, a web page needs to be developed. Ms. Lenz has not been successful in locating an individual to do this free of charge. In the interim, the Commission will begin compiling names and contacts. There being no further business, the meeting properly adjourned at 8:46 p.m. Respectfully submitted, rl' , " /1 i . Cilt)L) L/; }ci. 0-' "U ' '. 7' i /,-;nv/11 Catherine Cherry-Gu erman Recording Secretary (010606) 5