R06-042
1 RESOLUTION NO. R06- OJ/cJ..
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO.1 TO TASK ORDER NO.3 TO
6 BROWN AND CALDWELL FOR PURPOSES OF
7 EXPLORING WATER SUPPLY OPTIONS AND
8 MEETING WITH REGULATORY AGENCIES
9 REGARDING MODIFICATIONS OF THE WATER USE
10 PERMIT IN THE AMOUNT OF $74,200.00; AND
11 PROVIDING AN EFFECTIVE DATE.
12
13
14 WHEREAS, in August, 2003, the City of Boynton Beach obtained a Water Use
15 Permit from the South Florida Water Management District which remains in effect through
16 August 2010; and
17 WHEREAS, the Permit limits the City's total annual water withdrawal from
18 groundwater; and
19 WHEREAS, the City is exploring options to this limitation and seeking a longr
20 permit term so as to be assured that its capital investments in treatment plant capacity can be
21 used to meet long-term growth demands; and
22 WHEREAS, the City Commission, upon staffs recommendation, has deemed it
23 appropriate and in the best interests of the public to approve Amendment No.1 to Task
24 Order No.3 in the amount of $74,200.00 with Brown and Caldwell to.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
S:ICAIRESOlAgreementslTask - Change OrderslAmendment No 1 - Brown and Caldwell Task Order 3.doc
Section 2.
The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the approval and execution of Amendment No. 1 to Task Order
3 No.3 in the amount of $74,200.00 with Brown and Caldwell to explore water supply options
4 and meeting with regulatory agencies regarding modifications of the Water Use Permit.
5
Section 3.
This Resolution shall become effective immediately upon passage.
6
PASSED AND ADOPTED this;(/sr day of ;:;6~"'?{a4.?"j
/
, 2006.
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31 (City Seal)
CITY OF BOYNTON BEACH, FLORIDA
S:ICAIRESOlAgreementslTask - Change OrderslAmendment No 1 - Brown and Caldwell Task Order 3.doc
1(0 tr~ 042
Amendment No. 1 to
Brown and Caldwell Task Order No. 3
Water Supply Options
SFWMD Consumptive Use Permit
SECTION1-BACKGROUND
On May 9, 2005, Brown and Caldwell was issued Task Order No.3 to conduct a Business
Case Evaluation of the City of Boynton Beach (City) long-term water supply and treatment
options, and to develop a prioritized long-term Capital Improvement Plan. The Business
Case Evaluation effort revealed opportunities for the City to address its long-term water
supply and treatment issues in a more cost-effective manner than the plan currently being
followed by the City. In an effort to further explore these opportunities, the City has
requested that Brown and Caldwell expand the scope of services described in Task Order
No. 3 to review opportunities for negotiating certain modifications to their current
Consumptive Use Permit.
The current raw water supply for the City of Boynton Beach consists of two wellfields, with
30 surficial aquifer production wells supplying two water treatment facilities - the East Plant
and the West Plant. Nineteen wells are located in the vicinity of the East Plant, and 12 wells
in the vicinity of the West Plant. Water quality in wells tapping the surficial aquifer in the
vicinity of the East Plant is generally excellent, but some wells associated with the East Plant
have experienced minor salt water intrusion. The raw water treatment method for wells
associated with the East Plant is Lime Softening. The wells associated with the West Plant
have generally poorer water quality due to higher organics. This water is treated using
membranes.
The City renewed their Consumptive Use Permit (CUP) in 2003 with the South Florida
Water Management District (SFWMD) for seven years (expires August 14, 2010). As part of
that renewal the City agreed to:
.
Rehabilitate the wells at the East Plant
Provide updates on reclaimed water distribution
Perform an extensive testing program in the Floridan aquifer
.
.
1
.
Develop a Floridan aquifer groundwater supply to replace the East Plant capacity
Make progress on design and construction of West Plant and well field expansions
.
At the time the City negotiated the Consumptive Use Permit renewal, it believed that
developing a supply to replace the East Plant capacity within the Floridan aquifer was the
only alternative proposed by the SFWMD. Since that time, the City has determined the size
of the capital costs associated with a new treatment method and the development of a
Floridan aquifer water supply are substantial. As such, the City needs to make sure that no
other, less expensive water supply options are available.
Currently, there is limited knowledge of the Floridan aquifer in this area. Therefore, the City
agreed to perform an extensive Floridan aquifer testing program to determine w~t~r
3vailability, potential for "up-coning" of salt water in the Floridan, and,th.e potential imp::!~
.cl th~ pmpm~cI wellfjplrl on the ~A.quifer, .storage and Recovery (ASR) wells
currently operated by the City, and any adjacent Floridan aquifer users. The result of this
testing program may affect the viability of developing a Floridan aquifer supply in this area.
The City has recently rehabilitated some of the East surficial aquifer production wells, as
outlined in the City's consumptive use permit. These wells now utilize a shallower
productivc zonc in the surficial aquifer than previously, removing the imminent threat of salt
water intruding into the wells. This provides an opportunity for the City to modify the
consumptive use permit and look at other, less expensive water supply options. In the West
Wellfield, the City may have opportunities to supplement the supply using aquifer recharge
_of surface wati:;r, stormwater or re~med water~
A need to explore the potential for savings by modifying or changing the selected water
supply planning directive was recognized as a result of a recent Business Case Evaluation
(BCE). The BCE highlighted the magnitude of the capital and life cycle costs associated with
the currently selected water supply option and five alternative options. The following scope
of work explores the feasibility of more cost-effective options.
SECTION 2 - OBJECTIVES
This project will seek to answer some preliminary questions raised about the feasibility of
adjusting the direction of the future water supply for the City of Boynton Beach, in order to
assist staff and the elected officials in making the most prudent decision for its customers.
Primarily, it will explore the possibility of SF\X.'MD acceptance of modifications to the
current CUP.
S -F vJ l''^ 1) -- (1Cp
\ < - ~'-'"' L~ 1 GA ,"" '--1 ""
<< ~k~ l-Lr ~
~ (:.-()f' <
c~... ,-e-\., SI:CTION 3 - SCOPE OF WORK
The purpose of the scope of work is to technically support the City staffs effort to conduct
this planning effort. Several activities have been identified as part of this scope, including:
2
· Review the previous CUP process, including the technical data submitted in order to
understand the strategy and concerns expressed by the SFWMD, in an effort to
address these concerns during future discussions
· Review the results of the surficial aquifer rehabilitation program in the East wellfield
to assess its potential benefits to a revised water supply strategy
· Rev-iew the results of the Floridan aquifer investigation to highlight potential
concerns and opportunities
· Review what likely impacts drought restrictions would have on the City's water
supply - for a surficial only, or blended (Floridan and surficial) water supply.
Discuss this issue with SFWMD.
. Review the operational history, development and subsequent improvements of the
Town of Jupiter Water system, which is the only Floridan aquifer public water supply
with a significant operational history in Palm Beach County_
· Assess the potential of expanding the West Plant wellfield to provide additional
expansion capacity, including using creative means of aquifer recharge.
· Assess the possibility of modifying future East Wellfield raw water allocations, based
on new information provided by rehabilitation, shallowing of production wells, and
groundwater modeling.
· Conduct meetings with the SFWMD to determine the effects of changing the
current strategy.
· Determine the steps required by SJ7W!vID to change the currently selected future
water supply.
· Coordinate all work efforts with the City Utilities and Planning Department staff.
· Generate a Technical Memorandum listing the findings of this effort and providing
recommendations on whether pursuit of a CUP modification for the Boynton Beach
Utilities Department is feasible.
In addition, the budget for this Task Order will include funding for a Business Case
Evaluation presentation provided for the City Manager on October 4, 2005, which was not
included in the scope of services and budget for Task Order No.3.
This proposal consists of four tasks, as described below.
Task 1- BeE Presentation
Brown and Caldwell was requested to provide a presentation to the City Manager on
October 4,2005 for the purpose of briefing the City Manager on the status and findings of
the Business Case Evaluation project for the City's long-term water supply and treatment
alternatives. This task was not a part of the scope of services or budget included in Task
Order No.3. As such, fees for these services have been included in the budget for this
Amendment No. 1.
3
Task 2 - Water Supply Strategy Development
Objectives: Under Task 2, B&C will collect and disseminate historical water supply data,
and will review findings with Utilities staff in order to develop an understanding of existing
conditions and determine the feasibility of requesting a permit modification from the
SFWMD. The output of this task is a Water Supply Strategy
Sub-task 2.1- Water Supply Strategy Meeting - Conduct one meeting with City staff and
the project team to determine the desired outcome of the water supply strategy. Prepare and
distribute meeting minutes.
Sub-task 2.2 - Consumptive Use Permitting Process - Review the previous CUP
process, including the technical data submitted in order to understand the strategy and
concerns expressed by the SFWMD in an effort to address these concerns during future
discussions with them. This review will include review of the SFWMD staff report and
current CUP.
Sub-task 2.3 - Adjacent Consumptive Use Permits - review the SFWMD fues and
permits for the Palm Beach County and Delray Beach systems to ensure equity in the
application of the principles of the permitting process and to identify relevant precedents.
Sub-task 2.4 - Floridan Aquifer Test Program - Review available Floridan Aquifer Test
Program information being generated by a consultant, and compare with known data and
projected performance to identify potential concerns and opportunities.
Sub-task 2.5 - East Plant Wellfield Rehabilitation - Review the results of the surficial
aquifer rchabilitation program in thc East wellfield and the data from recently installed
saltwater intrusion monitor wells to assess potential benefits of a revised water supply
strategy.
Sub-task 2.6 - Operational History Review - Review the operational history and
development of the Town of Jupiter Water system, the only Floridan aquifer public water
supply with a significant operational history in Palm Beach County. Look at technical issues
including the blending of a Floridan system with a surficial aquifer wellfieId, well completion,
modifications, and operational costs. Review lessons learned, permitting history, pumpage
restrictions during drought conditions, and economics of capital and operational costs over
life of system.
Sub-task 2.7 - Lower East Coast Water Supply Plan Review - A detailed review of the
current Lower East Coast Regional Water Supply Plan (LECRWSP) will be conducted to
consider use of relevant SFWMD information, goals, sources and objectives when
approaching the District, with regard to the proposed strategy for the City.
Sub-task 2.8 - Meetings with City Administration and/or Staff - Up to four (4)
progress meetings will be conducted with City representatives to discuss information
reviewed under Sub-tasks 2 through 2.7, and to provide progress updates.
4
Sub-task 2.9 - Water Supply Strategy - A Technical Memor-andum will be prepared
summarizing a proposed strategy with which to approach the SFWMD based upon the
reviews performed above.
The strategy will be formulated after looking at the potential of expanding the West Plant
wellfield to provide additional capacity for plant expansion, including using creative means
of aquifer recharge, and the potential of improving production from the East Plant WellfieId,
based on new information provided by rehabilitation and shallowing of existing production
wells and groundwater modeling. The role of the Floridan aquifer and population
distribution will be reviewed, as well as other available supplemental supplies. A net present
value analysis of the proposed strategy will be prepared. The strate{!V "W;ll also include the
st s necess to im lement the strate th dule for im lementation and an estimate
o!..the required resource~ 4...--,--\,,~ ~l'fL..tJ ot.{,o~- 0 - ~.
Task 2 Deliverables:
· Facilitate Water Supply Strategy Meeting
· Technical Memorandum describing recommended water supply strategy
(including net present value analysis, next steps, schedule and resource
requirements)
. Facilitate four (4) project coordination meetings with staff and/or City
Administrators
. Meeting agendas and meeting summary memoranda
Task 3 - Regulatory Meetings
Objectives: B&C will assist Utilities Department Staff in discussions with the District to
detennine the feasibility of modifying the current consumptive use permit.
Sub-task 3.1- Meetings with Other Agencies
Attend meetings with City staff, including preliminary meetings with the SFWMD in
connection with the CUP requirements, and meetings with other public entities - such as the
Town of Jupiter's staff - to discuss their water system, or other utilities to determine their future
water supply strategies. The deliverables for Task 3 will include preparation for above meetings,
with City staff, attcndancc by Brown and Caldwell representatives at said meetings; and
preparations of meeting minutes. The budget estimate for this task is based on the assumption
of attendance at up to two (2) meetings with the SFWMD; one (1) meeting with the Town of
Jupiter; and one (1) meeting with other area utilities.
Task 3 De1iverables:
· Facilitate up to six (4) meetings with S~'MD and other utilities
· Meeting agendas and meeting summary memoranda
5
Task 4 - Project Management
Objectives: B&C will provide project management services toward the successful
delivery of this project. Project management services include schedule tracking and
monthly progress reports.
Task 4 Deliverables:
. Two (2) Monthly Project Progress Report Memoranda
SECTION 4 -INFORMATION NEEDED FROM THE CITY
The following information is needed from the City for the successful execution of this
project:
Previous CUP and Correspondence'
Previous Model and Model files, if available
Floridan Testing Program Data and Correspondence
Well Rehabilitation Data and Correspondence'
Well and WeIlfield operating data\.
Pump and Aquifer Test data from Wells in the City.
Production and Monitor well data (lithology, completion data, water levels, water quality)_
City's Comprehensive Plan
GIS Data ......
SECTION 5 - PROJECT SCHEDULE
The following is an anticipated schedule for execution of this project. Due to scheduling
uncertainty with regard to the SFWMD, the Town of Jupiter, and other utilities at this time,
this schedule may be adjusted throughout the project.
Task 1 - BCE Presentation
October 4, 2005-
Task 2 -Water Supply Strategy Development
12 weeks .
Task 3 - Regulatory Meetings
8 weeks .
Task 4 - Project Management
12 weeks .
SECTION 6 - COMPENSATION
Compensation for services rendered under this Task Order Amendment No. 1 will be a
Lump Sum Fee of $74.200, in accordance with terms and conditions defined in the
6
Professional Services Agreement dated November 18, 2003, and as revised from time to
time. Periodic invoices will be based on percent complete. The total fee is based on the
attached estimated budget for this project and is distributed among the four (4) tasks, as
shown below.
Task 1 - BCE Presentation (16%)
$11 ,872
Task 2 -Water Supply Strategy Development (55%)
$40,810
Task 3 - Regulatory Meetings (20%)
$14,840 I
Task 4 - Project Management (9%)
$6,678
APPROVED BY:
CITY OF BOY~' B~
By:
Kurt Bressner
City Manager
Dated this ae day of Febru.o....('f
, 2006
SUBMITfED BY:
BROWN AND CALDWELL
BY:~~
Stuart Oppenheim, P.E.
Vice PresidentlFlorida Operations Manager
Dated this J9!!day of ~Ju/Y" , 2005
7
..
.s
..
..
~
3l
;;J
..
~~
~ Q.
.. ~
~ I!l
Q .. Q
;::ou
= ~ _VJ
;z; ~.~
i~~
a ~-5
-6'1:l...
~ ~ :
~'I:l,g
&1 !3
=5
~=g
~~
..
.:!
'5
..
..
..
~
1= ~~~~~ ~~~ 8
;;. ~ ><:56 ><:;l 8 ~~8 ~
.. --~N:;:tO\NOOO\N
~:ii:l!::.oO-oc:i,,";'-:"':": .
t"""";;;;a;r#J (;A._C'lEo't&l'}E:A-EAtf) ~
::; a ......., ~
~ <;l 8
&!~~><~~:;l8~~8 g
\C~~~O'\NOOO'\N "'i
il'-~:e~;izi~~~ ~
E-~ tf}tf}
j -- ~
j~~gg::~~1:::::56
~;
~
...~
~~~o~oooo
~;
000
...~
~~~oo;;;~ooo
~;
~oo
...~
~!~::::;;;:56;;;::::~0:56
~;
...~
~~~vo\Ol.Oooo~o
,,!_N __ ~
~;
ii3~~~~8~~8
sa ~~S::~ci :;:}~~
=&!~~;;;;~;;;;E/7
.,
..
.,
II
..
~
~
1
..
Q
~
~iB~~~~~~~~
::;
. d
~~c.: N
~ ~ j N .t5. !l ~ 1
'" filS! ~~ ~.2!.5l
~]a=o"'~&l~
.. .g :g ~ ~.g .g ~ ~
z: ......:tz:o ~"'<
~
.~
"l
~
'1:
t
II
.sc,
II
~
..
<.i;
l
Q
!}
~
1::
8-
Co
~ =
~ ti v:l
~ i .*
....~~....s
s ~ ... H.~
~] IjJ
! .i 5 .~ .i.~
!J:oJlJ:Jl
~ ~ ~
.~.~.~
&l&l"ll
~~OI)
.g, .g, ~
J:J:f
8888888
;;:Lg~~g~;;ig
'5~ ,:"la~;;;;~N~
E-~l;; ;;
8885\8~
.j g8~~~g
::: f1~;;tf} EA
i
u
"'...r--~r--~~
--N8N88
N '"
--N8N8S:::
-N
-Nr<"'l~M8S::
- N
~
:l i ~ ~ ~ >-. {j .~
! ~od~o~8
os
~ B---g-~~
z:
.,
~
II
..
~
~
~
t>
'::l
0;
0;
::s
"l
J
.ci ~
~~ ~ 8-
8';,3~ .ll
;;....e = ~ 8
~.Q'3~Ci ~
~~Cl5.soj
:l ~j~~-2~8
~ ~3a8&~i
~~
8
~
'"
~
~
!!.
"
'"
~
~
_:2;-
~!~5
~=:l~
::;~
~
&!:l..~
- l!I * :::l
~uc-
~
~i=
~;~
..~
~~6'
~;~
~~~
:li!~
~;
::~~
:lio~
~;
~'f~
:li!!::.
~;
:;:;'f~
:li!~
~;
::.:~~
:lio~
~;
~i~
~;~
::;;;'f~
:li!C
~;
b~
~i
:t&!
i~
i~
::;
.,
~
"E
..
"l
..
II
II
::s
.,
II
8
1
"l
~
~
0;
0;
::s
"l
~g
";f~
:;;~
II
t:l
8
.....
1::
~
l
~
.~
..
~
;;
:l
-=
J
=
'"