R06-058
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RESOLUTION R06- 0 S~
A RESOLUTION OF THE CITY COM ISSION OF
THE CITY OF BOYNTON BEACIf:, FLORIDA,
AUTHORIZING AND DIRECTING 1t E MAYOR
AND CITY CLERK TO EXECUTE AN A REEMENT
FOR TRAFFIC ENFORCEMENT BEt EEN THE
CITY OF BOYNTON BEACH, FLORlI> AND THE
300 PROPERTY OWNERS ASSOCI~ ION, INC.;
AND PROVIDING AN EFFECTIVE DAl1
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WHEREAS, The 300 Property Owners Association, Inc., (hereinafter referred to as
17 "Association") owns or controls certain private roads lying! d being in the City of Boynton
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Beach, Florida; and
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WHEREAS, Association does not have the power t'o enact or enforce traffic laws
within the Association, nor can it hire others with police pOWle to do so; and
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WHEREAS, pursuant to Chapter 3l6.006(b), Florida ftatutes, the Association hereby
grants to the City of Boynton Beach, municipal traffic C01trol jurisdiction over all those
certain private roads in said Association. :
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NOW, THEREFORE, BE IT RESOLVED BY 1!~E CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT: I
Section 1. The foregoing "Whereas" clauses are h~rebY ratified and confirmed as
being true and correct and are hereby made a specific part dflthiS Resolution upon adoption
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hereof.
Section 2.
The City Commission of the City of oynton Beach, Florida does
30 hereby authorize and direct the Mayor and City Clerk to ex~ te the Agreement for Traffic
31 Enforcement between the City of Boynton Beach, Florida d The 300 Property Owners
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Association, Inc., a copy of which is attached hereto as Exhibit "A".
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Section 3.
3 passage.
This Resolution will become effedive immediately upon
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PASSED AND ADOPTED this ~ day of Februapr, 2006.
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AGREEMENT
ROb-058
THIS AGREEMENT is entered into, this ~ day of ~~M , 2006, by and
between:
CITY OF BOYNTON BEACH, FLORIDA, a municipal
corporation organized and existing under the laws of ~he State of
Florida, with a business address of 100 East Boynlton Beach,
Florida 33425, hereinafter referred to "CITY,"
and
THE 300 PROPERTY OWNERS ASSOCIATION, INQ:., a master
association of the homeowner association(s) of the d~velopment
known as The Meadows ("Development"), having a business
address of 125 Meadows Blvd., Boynton Beach, Ft 33463,
hereinafter called "ASSOCIATION."
WHEREAS, CITY recognizes that it has full power and jurisdiction to patrol on private
property to enforce all of the laws of the nation, state, county and city, duly enacted, excluding
those of traffic control and enforcement; and
WHEREAS, ASSOCIATION specifically recognizes the abov~; and
WHEREAS, ASSOCIATION wishes to grant CITY the authority to exercise jurisdiction
for traffic regulation purposes over any private or limited access road or roads of specified
private segments of the ASSOCIATION, pursuant to 9316.006(b) Florij:la Statutes;
WITNESSETH:
NOW, THEREFORE, for and in consideration of the mutual covenants and
undertakings of the parties hereto, and other good and valuable consid~rations, the parties hereto
covenant and agree, each with the other as follows:
1.0 Ratification. The foregoing preamble is hereby ratifiM and confirmed as true
and correct and incorporated herein.
2.0 Recognition of Jurisdiction. The ASSOCIATION hereby recognizes the
jurisdiction of CITY over any private or limited access road or rQads within the property
indicated on the map attached hereto as Exhibit "A," for traffic control !purposes.
3.0 The ASSOCIATION shall provide CITY with~1 a Resolution of the
ASSOCIATION attached as Exhibit "B", evidencing the ASSOCIAi. ION's desire for CITY's
services hereunder and authorizing the ASSOCIATION to enter into t~i Agreement.
S:\CA \AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
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4.0 Exercise of Jurisdiction. The CITY hereby agrees to exercise jurisdiction for
traffic control purposes over any private or limited access road or roads within the property
within the Development listed on attached Exhibit "A."
4.1. The City of Boynton Beach Police Department agr~es to provide a minimum
base level of traffic enforcement service on all those certain private j'oads in the Development
identified in Exhibit "A."
4.2.The level of service provided the CITY shall be determined solely by the
Boynton Beach Chief of Police and shall be based upon the availability of police personnel.
4.3.The Police Department shall choose the hours and days of operation, but
these choices shall be based upon information from ASSOCIATION and the observations of the
Boynton Beach Police Department and Public Works Department.
5.0 Signs and Markings. In order to permit CITY to pertprm pursuant to the terms
of this Agreement, and to ensure appropriate jurisdictional and enforceIjnent authority:
5.1.All traffic control devices on and along the priva~e or limited access roads
within the Development identified in Exhibit" A" must conform to t~e requirements contained
in the United States Department of Transportation Manual on Unifofli1 Traffic Control Devices
for Streets and Highways (the "MUTCD") and CITY Engineering St~dards. The determination
as to whether signs or other traffic control devices meet the install~tion requirements and/or
conform to the MUTCD and CITY Engineering Standards, shall be m~de solely by CITY. The
CITY may conduct any necessary traffic engineering studies to detemine appropriate regulatory
traffic control within the ASSOCIATION.
5.2.In the event ASSOCIATION has installed traffic calming devices that do not
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conform with existing CITY and MUTCD standards, on or along thel private or limited access
roads within the Development identified in Exhibit "A," such as sneed humps and/or speed
bumps, ASSOCIATION shall, at its sole expense, cause such devices td be removed within thirty
(30) days of execution of this Agreement if CITY so requests or a !traffic engineering study
determines that the existing traffic calming devices are not warranted. Further, ASSOCIATION
shall not install any traffic calming devices on or along its private or li~ited access roads during
the term of this Agreement without the express written consent of th~ City of Boynton Beach
Public Works Department.
5.3.ASSOCIATION shall purchase and install all signs, I signage, posts, pavement
markings, and other necessary traffic control, as prescribed by the CITY, as necessary for traffic
control purposes. Should CITY determine that traffic-calming mjeasures are appropriate,
ASSOCIATION shall incur all costs of designing and installing such m~asures. ASSOCIATION
shall be responsible for maintenance of any traffic control devices andltraffic calming measures
necessary or desirable for the enforcement of traffic laws.
6.0 Insurance. The ASSOCIATION agrees to maintain ~n1urance under its general
liability policy for all actions arising out of or in any way connecte~ to this Agreement under
minimum policy limits of $1,000,000. Proof of insurance shall be Ip ovided to the City Risk
S:\CA \AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
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Manager upon execution of this Agreement.
7.0 Gated Entrances. In the event access to any portion of the ASSOCIATION's
private or limited access roads is through a gate, ASSOCIATION shall take steps to ensure
access by means other than gate codes, such as siren activated gates, Kpox Box, or by bar-coding
of vehicles, so as to permit uninhibited access by authorized police i vehicles and prevent any
delay in access to ASSOCIATION property. ASSOCIATION shall pr~vide gate access codes to
the Public Works Department for purposes of conducting traffic engineering analyses.
8.0 Term. The term of this Agreement shall be five (5) ye~s, effective on the date of
execution, provided that either party may terminate this Agreement without penalty upon sixty
(60) days notice by notifying the opposite party in writing of its intenti<l>n to do same.
9.0 General Law Enforcement Jurisdiction. ASSOCIATION recognizes the
authority of CITY to patrol on private property, including ASSOCIAT10N's property, to enforce
all laws of the nation, state, county and city other than for traffic control purposes, and same is
done by Boynton Beach Police Department and other appropriate law enforcement agencies
pursuant to law, and not through this or any other Agreement.
10.0 Notices. All notices which shall or may be given pursuant to this Agreement
shall be in writing and delivered personally or transmitted (a) through the United States mail, by
registered or certified mail, postage prepaid; (b) by means of prepaid dvernight delivery service;
or (c) by facsimile or email transmission, if a hard copy of the same is followed by delivery
through the U.S. mail or by overnight delivery service as just described~ addressed as follows:
To CITY:
Kurt Bressner, City Manager
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
Telephone No. (561) 742-6010
Facsimile No. (561) 742-6011
with a copy to:
G. Matthew Immler, Chief of Police
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425
Telephone No. (561) 742-6100
Facsimile No. (561) 742-6185
The 300 Property Owners Association,Inc,
Attn: Earl Brown, President
125 Meadows Boulevard
Boynton beach, FL 33436
Telephone No. (561) 750-0040
Facsimile No. (561) 750-0071
Notices shall be deemed given upon receipt in the case of personal d~ltery, three (3) days after
deposit in the mail, or the next business day in the case of facsimile, eUl iI, or overnight delivery.
Either party may from time to time designate any other address for this urpose by written notice
to the other party delivered in the manner set forth above. !
S:\CA\AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
To ASSOCIATION:
Page 3
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11.0 Severability. If any provision of this Agreement or application thereof to any
person or situation shall to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those as to
which it shall have been held invalid or unenforceable shall not be affected thereby, and shall
continue in full force and effect, and be enforced to the fullest extent p~rmitted by law.
12.0 Modification of Agreement. This Agreement may be modified upon mutual
consent of the parties only in writing, and executed with the same dignity herewith.
13.0 Legal Representation. It is acknowledged that each party to this Agreement had
the opportunity to be represented by counsel in the preparation. of this Agreement and,
accordingly, the rule that a contract shall be interpreted strictly against the party preparing same
shall not apply due to the joint contribution of both parties.
14.0 Binding Authority. Each person signing this Agreejment on behalf of either
party individually warrants that he or she has full legal power to eXecute this Agreement on
behalf of the party for whom he or she is signing, and to bind and! obligate such party with
respect to all provisions contained in this Agreement.
15.0 Governing Law. This Agreement shall be governed by the laws of the State of
Florida, with venue lying in Palm Beach County, Florida.
16.0 Additional Terms upon Modification or New Agree~ent. Nothing herein shall
preclude the parties from modifying this Agreement during the term of ~uch, or, upon completion
of the term, entering into another Agreement, to provide for additional ~r revised terms.
IN WITNESS WHEREOF, CITY and ASSOCIATION have elxecuted this Agreement
by their duly authorized officers, this ~ day of HAR.erl , 2006.
ATTES
APPROVED AS TO FORM:
BY:
/~
FFICE OF THE CITY ATTORNEY
S:\CA \AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
CITY OF BOYNTON BEACH
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THE30~. . YO}liN.~
A2TlON. lliQ.(
~; ~>or<-~' "'" /
Earl BMwn, President
STATE OF FLORIDA )
)
COUNTY OF PALM BEACH )
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments,
personally appeared, Earl Brown, as President of THE 300 PROPERTY OWNERS
ASSOCIATION, INC., on behalf of and duly authorized to execute the same, and acknowledged
he executed the foregoing Agreement for the use and purposes meIiltioned in it, and who is
personally known to me or has produced as identification.
IN WITNESS OF THE FOREGpING, I have set my hand and official seal at in
the State and County aforesaid on this .J.J!day of !/-eJxu.a (I/, 2006.
~"-'/~~
NOTARY PUBLIC
My Commission Expires: "'~~~'~~~"" Su~~ Daniels
[:~~.t~ Com!'lls~lon #DD149600
:.~. ~:.." Expires. Oct 19,2006
-,,;fi OF fi.O":'~/ Bonded Thru
"",,,, Atlantic Bonding Co., Inc.
S:\CA\AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
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EXHIBIT "A"
DIAGRAM AND DESCRIPTION OF ASSOCIATION PROPERTY
CONTAINING THE SUBJECT PRIVATE RidADS
S:\CA\AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
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TH~ 300 HOMEOWNERS ASSOCIATION
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DATE 11/05/91
AQUATIC SYSTEMS, INC,
POMPANg8~E~~~2 St. 0#3
(305) 78' FLORIDA 33064
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EXHIBIT "B"
! I
ASSOCIATION'S AUTHORIZATION TO ENTER
INTO THIS AGREEMENT
S:\CA\AGMTS\Traffic Enforcement\300 Property Owners Assn.doc
Page 7
! I
THE 300 PROPERTY OWNERS ASSOCIA nON, INC.
I
BOARD OF DIRECTORS MEETING
DECEMBER 6, 2005
MINUTES
The meeting was called to order at 7: 13 p.m.
Present were: Earl Brown, Terry Lonergan, William Warner
Representing management: Sue Daniels
Terry Lonergan read the minutes of 10/4/05. Earl Brown made a motion ~o accept the minutes, it was
seconded by William Warner.
The floor was open for discussion - 3 minutes per person
There was discussion on the status of the hurricane clean up. LMT billed $16,000 for the clean up.
There are a few stumps remaining. The City of Boynton picked up some <jlf the debris and FEMA
picked up the rest.
The status of the pagoda in Baytree was discussed. The hurricane knocked it down and it is still in
negotiation with the attorneys. ,
It was mentioned that the flag pole at the entrance was knocked down dmtng a car accident and a
claim will be filed through the drivers insurance company. .
Questions were asked regarding the repaving of Meadows Blvd and starti~g the C.O.P. program again.
The floor was closed.
OFFICERS REPORTS
Earl mentioned that there is going to be a Special Assessment.
ACC COMMITTEE
Beverly Yocum, Chairperson, stated that the ACC has been very busy and!reminded everyone that an
ACC request must be completed prior to repainting and re-roofing.
MANAGERS REPORT
Fritz Massie Fencing has been contracted to repair the fences at the South ~d North pavilions. We are
just waiting on a start date.
The Traffic Agreement has been received by the City of Boynton Beach SO! that the Police Dept. is
authorized to write citations in the community. Terry made a motion for ~l Brown to sign and accept
the agreement. William 2nd the motion.
UNFINISHED BUSINESS
None
! I
NEW BUSINESS
The Board discussed the Special Assessment and agreed that it ShOuld~. for $32,000 to cover the cost
of the debris cleanup of almost $16,000 from last year and this year's bil of$16,000. A notice will be
mailed to all owners advising them of the meeting to approve the Assess ent.
William requested an itemized bill from LMT for the $16,000 bill.
The Board discussed the proposals for landscaping. The wording on the LMT proposal is incorrect and
should state that the cuts are to be every other week during the winter mqnths and every week during
the summer months. Earl made a motion to accept LMT's proposal once!the wording is corrected.
Terry 2nd the motion. All were in favor.
Earl made a motion to adjourn. William 2nd the motion. Meeting was adj~urned at 8:15 p.m.
Minutes taken by Sue Daniels