R06-054
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RESOLUTION NO. ROb-DoLI
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING EXECUTION OF
TASK ORDER NO. U-04-14-02 IN THE OUNT OF
42,490.00 TO MATHEWS CONSULTIN , INC., FOR
THE PURPOSE OF DEVEL(J) ING THE
SUPPLEMENTAL PHASE 1 RECLAl ED WATER
SYSTEM PLAN; AND PROVIDING EFFECTIVE
DATE.
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WHEREAS, Mathews Consulting, Inc., presented thp City with a draft Reclaimed
Water Master Plan that explored the maximum potential for! reclaimed water usage within
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the service area; and
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WHEREAS, the proposed task order will authorize further study and definition of
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the initial phase of this reclaimed water system expansion; and
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WHEREAS, the City Commission of the City of Boynton Beach upon
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recommendation of staff, deems it to be in the best interest of the citizens of the City of
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Boynton Beach to authorize execution of Task Order U04-14-b2 in the amount of 42,490.00
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to Mathews Consulting, Inc.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hd-eby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
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27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize and direct the approval and execution of! taSk Order U04-14-02 in the
29 amount of $42,490.00 to Mathews Consulting, Inc., for th.~ purposes of developing the
S:ICAIRESOlAgreementslTask - Change OrderslMalhews - Task Order U04-14-02.doc
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Supplemental Phase 1 Reclaimed Water System Plan.
Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this 0(8 day of Februal[Y, 2006.
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22 ATTEST:
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CITY OF BOYNTON BEACH, FLORIDA
?2~?Z,~
Jmmlssloner
~ t. <A-"
Commissioner '~
S:ICAIRESOlAgreementslTask - Change OrderslMathews - Task Order U04-14-02.doc
TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
Task Order No. U04-14-02
Supplemental Phase 1 Reclaimed Water System
Plan ~O/; -051
A. Background
In December 2003, Mathews Consulting completed the City of Boynton Beach Reclaimed
Water Master Plan. The purpose of the Master Plan was to serve as a planning document for
which reclaimed water can be implemented in phases as capital improvements are budgeted
and scheduled throughout the City. The Master Plan would also provide a planning tool for
use by the SCRWTDB for timely planning of expansion of the tertiary treatment facilities.
The City wishes to define and move forward with "Phase I" of the reclaimed water program.
The City has requested that Mathews Consulting prepare a "Supplemental Phase I Reclaimed
Water System Plan" identifying the pipeline sizing and routing to serve the Phase I area. The
Phase I pipeline alignment is generally described as follows: from the SCRWWTP, north
along Congress Avenue, east along Golf Road, across 1-95 to Seacrest Blvd., north along
Seacrest Blvd. to Woolbright Road, east on Woolbright Road to US 1 and north along US 1
to Boynton Beach Blvd (refer to attached location maps).
The potential Phase I reclaimed water users and associated demands are as follows:
. Congress Avenue Park (41,000 gpd)
. Crosspointe Elementary School (107,000 gpd)
. Highpoint Residential (182,000 gpd)
. Little League Park (49,000 gpd)
. Boynton Beach Cemetery (70,000 gpd)
. Forest Park Elementary (47,000 gpd)
. Boynton Beach WTP (4,000 gpd)
. Seagate (12,000 gpd)
. Snug Harbor (34,000 gpd)
. Sterling Village (77,000 gpd)
. Pence Park (15,000 gpd)
. Boynton Beach Civic Center (43,000 gpd)
Once the Phase I Reclaimed Water System Plan has been developed and approved by the
City, a separate service authorization will be issued for final design, permitting, bidding and
construction of the Phase I system.
1/25/2006
~ MATHEWS
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TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
B. Scope of Services
The Engineering Services of Mathews Consulting, Inc. (MC) shall include the following
tasks:
· Task 1 - Reclaimed Water Overview
· Task 2 - Corridor Analysis for Pipeline Alignment
· Task 3 - Hydraulic Modeling of Phase I Reclaimed Water System
· Task 4 - Phase I Plan Recommendation and Cost Evaluation
. Task 5 - A WS Grant Application
Task 1. Reclaimed Water Overview
1. MC shall provide an overview of other reclaimed water programs within Palm Beach
County. A survey shall be conducted of Municipalities implementing reclaimed water
programs to determine what ordinances have been developed, reclaimed water rates,
connections required (mandatory vs. non-mandatory), cost sharing options (City vs.
Customer share), and other program specifics. A minimum of five (5) municipalities will
be contacted (City of Boca Raton, Palm Beach County, South Central Regional WWTF,
Loxahatchee River District and Seacoast Utility Authority). The information will be
gathered through telephone interviews and faxed survey form. The information will be
summarized in report format to assist the City with identifying and evaluating the specific
program features that they would want to implement for their program.
Task 2. Corridor Analysis for Pipeline Alignment
1. MC shall identify potential reclaimed water main routing from the SCRWWTP's existing
reclaimed water main to the Phase I reclaimed water users (approx. 18,000 l.f.). This task
shall include a corridor analysis of routing alternatives with verification of utilities based
on review of available water, sewer and drainage atlas maps and review of visible above-
ground features. The corridor analysis shall evaluate and list all City, County, FDOT and
LWDD right of ways (ROWs) needed for pipe routing. This task will evaluate space and
alignment feasibility only within the ROWs, and shall not include negotiation with the
agencies for actual use of the ROW.
Task 3. Hydraulic Modeling of Phase I Reclaimed Water System
1. For each of the Phase I reclaimed water users, MC shall confirm reclaimed water usage,
area of application, storage availability, delivery schedule, and delivery characteristics
(flow, pressure, etc.). This task will assume the facilities will be served directly from the
SCRWWTP's reclaimed water distribution system.
2. MC shall perform hydraulic modeling of routing alternatives using Haestad WaterCad@
computer modeling program. Modeling shall be run to confirm pipe sizing and delivery
pressure requirements throughout the reclaimed water system based on the delivery
schedule identified under Task 2.1.
1/25/2006
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~ MATHEWS
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TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
Task 4. Phase I Plan Recommendation and Cost Evaluation
1. MC shall develop a recommended Phase I Reclaimed Water plan based on the
information gathered in Tasks 1 and 2.
2. MC shall develop an opinion of construction cost for each component of the Phase I
reclaimed water plan. The construction cost estimate will focus on the costs of installing
the system as recommended in the plan to the Phase I reclaimed water users, which are
primarily "large users". MC shall also develop an "average" or "estimated" cost per
customer to extend new service lines and connections to individual homes (single family
residences) once the reclaimed water trunk lines are available to certain neighborhood
areas. The single family cost estimate will focus on those neighborhoods within the
Phase I area.
3. MC shall prepare the report titled "City of Boynton Beach Supplemental Phase I
Reclaimed Water System Plan" presenting the results and recommendations of the above
work for submission to the City. Four (4) copies of the report shall be submitted in draft
form for review by the City. MC shall attend one (1) review meeting with City staff to
review results of the draft report.
4. MC shall submit five (5) copies of the final "Supplemental Phase I Reclaimed Water
System Plan" which shall incorporate City's comments.
Task 5.
A WS Grant Application
1. This task consists of preparation and submittal of the South Florida Water Management
District Alternative Water Supply Funding Program 2007 grant application on behalf of
the City of Boynton Beach. The application will be made in order to receive funding
for the City's Phase I reclaimed water program.
2. Consultant shall prepare the funding application in accordance with the SFWMD
requirements. It is anticipated the application will consist of the following components:
a. Transmittal Letter - Consultant will draft letter for City to finalize on City
letterhead.
b. Application Form
c. Detailed Project Description and Scope of Work - Consultant shall
prepare project description and figures as required to present a detailed
scope of work. The Project Description will include introduction, scope,
work breakdown structure, location of project and deliverable schedule as
required by SFWMD.
d. Funding Proposal
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~ MATHEWS
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TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
e. Criteria Checklist
f. Readiness and Cost Estimate
g. Permit Applications
3. Consultant shall provide one (1) draft copy of the application to the City for review and
comment. City comments will be incorporated into the final application. Up to 12
copies of the application shall be prepared for submittal to SFWMD. The application
must be submitted by April 1, 2006 in order to be eligible for grant funding, and the
project must be constructed by August 1,2007.
C. Assumptions
In addition to, the work items discussed above, the following assumptions were made in
establishing the scope of this Task Order and associated fee. Changes and/ or modifications
in the above work items or these assumptions are considered an Additional Services Item
under the terms of the contract. Assumptions include:
1. Services do not include review and/or evaluation of:
· City's agreement with SCRWWTDB Board and legal implications thereof.
· System operation and maintenance costs.
· Reclaimed water rate/fee structure.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18. 2003 between
the City of Boynton Beach and Mathews Consulting, Inc.
E. Additional Services
The following are examples of some specific Additional Services Items that may be required,
but are not included within this Amendment. Generally, a condition contrary to the work
description in Section B or assumptions of Section C (upon which the design fee is based) is
considered an Additional Services Item. Examples include:
I. Design, permitting, bidding and construction services for the Phase I Reclaimed Water
System improvements.
These and other services can be provided, if desired by the CITY, under separate Task
Order(s) or by an amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
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TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
F. Obligations of the CITY
1. The CITY shall provide the CONSULTANT in a timely manner, record data and
information related to the sewer system, water distribution system, stormwater system
and streets within the project as necessary for the performance of services specified
herein.
2. The CITY shall review all drawings and other documents presented by CONSULTANT;
obtain advice of an attorney, insurance counselor, and others as CITY deems appropriate
for such review and render decisions pertaining thereto within reasonable time so as not
to delay the services of CONSULTANT.
G. Compensation
Compensation by the CITY to the CONSULTANT for all tasks will be on a lump sum basis
in accordance with the above mentioned Agreement. The estimated compensation for the
services described in this Task Order is $32,130.00 as shown in Table 1 below and detailed
in Attachment 3.
TABLE 1: LABOR AND EXPENSE SUMMARY
Labor Labor Expenses Total Cost
Hours Cost
Task 1 - Reclaimed Water Overview 44 $5,280 $0 $5,280
Task 2 - Corridor Analysis 128 $13,780 $200 $13,980
Task 3 - Hydraulic Modeling 40 $4,400 $0 $4,400
Task 4 - Plan and Cost Evaluation 124 $13,480 $100 $13,580
Task 5 - A WS Grant Application 42 $4,950 $300 $5,250
Totals 378 $41,890 $600 $42,490
H. Schedule
The completion dates for this work will be as follows (starting at written notice-to-proceed).
Ensdneerinl! Services Time per Phase Cumulative Time
Task 1 - Reclaimed Water Overview 4 weeks 4 weeks
Task 2 - Corridor Analysis 6 weeks 10 weeks
Task 3 - Hydraulic Modeling 4 weeks 14 weeks
Task 4 - Plan and Cost Evaluation 2 weeks 16 weeks
Task 5 - A WS Grant Application 4 weeks 20 weeks
1/25/2006
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~ MATHEWS
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TASK ORDER NO. U04-14-02 - SUPPLEMENTAL PHASE I RECLAIMED WATER SYSTEM PLAN
APPROVED BY:
CITY OF BOYNTON BEAC~, F)ORID~
By: ~
Kurt Bressner
City Manager
Dated this
day of
SUBMITTED BY:
Mathews Consulting, Inc.
By:
Rene L. Mathews,
President
Dated this ~:5day of
1/25/2006
,2006.
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~ MATHEWS
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