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Minutes 02-13-06 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM MONDAY, FEBRUARY 13, 2006,10:00 A.M., BOYNTON BEACH, FLORIDA Present: Mike Landress, Fire Rescue Mark Bobich, Vice Chair Regenia Scott, City Manager Chris Mitchell, Development Grace Wilson, Engineering Rodney Vicki, Finance/Warehouse Eric Falstad, Golf Course Dorothy Mack, Human Resources Glendon Morgan, ITS Craig Clark Barbara Scott Tim Calhoun John Bebensee Chuck Magazine, Risk Management Joe Dougherty, Golf Course Catherine Cherry-Guberman, City Clerk Absent: Gwen Johnson I. Call to Order Mark Bobich sat as the Chairman and the meeting was called to order at 10:09 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was present. III. Acceptance of Minutes of 12-12-05 regular meeting Motion A motion was made by Mr. Magazine to accept the minutes as presented. Mr. Bebensee seconded the motion that unanimously passed IV. Safety Committee Education and Training Program A. Daytona Beach incident Meeting Minutes Safety Committee Boynton Beach, Florida February 13, 2006 Mr. Magazine reviewed an incident in the City of Daytona Beach. Two workers were killed and a third seriously injured in a wastewater treatment plant accident. They were using a torch on a metal roof, located above a methane tank and there was an explosion. Mr. Magazine distributed a news article about the incident and reviewed OSHA does not have legal authority over city municipalities in the State of Florida unless there is a death involved. The state abolished the Division of Safety and requested the state municipalities voluntarily adopt the OSHA standards which are basically minimum standards. In this incident, Mr. Magazine was able to ascertain training was either not provided of was minimal. A lot will come out of this incident. Aside from lawsuits, some supervisors could go to jail because they are responsible for the welfare of their employees. If a supervisor does not take into account the necessary training and supervision, and the employees were unaware of the dangers, then the supervisors can be held legally responsible, financially and possibly criminally responsible. It is necessary that training, specific to the job, be provided. It is up to the Safety Coordinator and the Supervisors on the department level to determine what training is needed. Mr. Magazine suggested the Coordinators partner with the Supervisors to determine the type of work that is being conducted and identifying the training available. Mr. Magazine indicated they could obtain the training that would be needed. Ms. Scott asked if there was an orientation for the Safety Coordinators. Mr. Magazine responded they held an orientation last month and the orientation will be an annual event. Ms. Scott suggested the orientation be more specific so the coordinators will know what it entailed as it relates to OSHA or any other regulatory agency. Mr. Magazine reviewed there is information on the shared drive regarding inspections from the Florida League of Cities and distributed the forms from the City's property insurance company. The Coordinator will determine the issues in their department. Ms. Scott recommended certified training. Mr. Magazine explained at each meeting there is a section for Safety Committee Education and Training. Certification training is available but it is unrealistic for employees to take due to time constraints. She noted that as a team the training she would receive might not be as detailed as public works, but as a committee the details should be identified. There were questions about responsibilities for other departments. Mr. Magazine explained the way it has been was responsibility has been delegated. There was discussion that Safety Coordinators are only resources. Mr. Magazine read from the Safety Manual regarding the role of the Safety Coordinators. He expounded all the supervisors are aware of their liability. The Coordinators role is specifically outlined as is the supervisors. The responsibility will pass down to someone in the City. Ms. Scott suggested addressing the issue regardless of who is on the committee. Mr. Magazine outlined the first point of contact is the Safety Coordinator. If the Coordinator does not have an answer, they would contact Risk Management who will get the answer and pass it back down through the Safety Coordinator. 2 Meeting Minutes Safety Committee Boynton Beach, Florida February 13, 2006 Ms. Scott suggested forming a small committee that could discuss the issues and bring them back to the Safety Committee. Chair Bobich announced there is more training for supervisors being rolled out, and training for employees as well. Safety orientation and further training for coordinators was also reviewed. A list of training is being developed for coordinators to help them act as better coordinators. Mr. Magazine requested he be contacted if the department budgets safety items are being cut back. V. Unfinished Business A. Fire Drills There was no report given by Mr. Landess. Mr. Bebensee announced he approached Mr. Nugent about fire drills for his department and was directed to Jim Mcintyre. They will circulate a video to teach how to conduct a fire drill, then a practice fire drill at every facility will take place and then move to the unannounced ones. The tape is available to those wanting to know how to conduct a fire drill. Chair Bobich also announced the fire extinguishers will be serviced and the ones needing maintenance will be set aside. Individuals who need training in their use can be trained. A monthly schedule of fire drills will be provided, however the exact date will not be listed. Mr. Magazine will work on developing a fire safety calendar. B. Proud to be a Safe Worker Awards A Boynton Beach Police Officer was lauded for saving a woman from an apartment fire at High Point Condominiums. The Officer was identified as Charlie Turko. Diane Niesolowski and Tina Smith from Utilities, and Mark Lips from Public Works. After the hurricane, at the intersection of Gateway and Congress, a woman on a moped was turning and the moped slid. Mark Lips was able to respond first. He put his vehicle blinkers and his vest on, and assisted the woman. Ms. Niesolowski and Ms. Smith also pulled their vehicles behind the area and assisted the motorist. It was noted these types of actions would be routinely sent to the recognition team. All three employees demonstrated the City's Core Values and Integrity and Stewardship. Another instance of good fellowship involved Mike Taylor. A woman was turning onto Woolbright and packages fell off her pickup truck. Mr. Taylor put his vehicle flashers and vest on and assisted the woman reloading the packages onto the vehicle. A police 3 Meeting Minutes Safety Committee Boynton Beach, Florida February 13, 2006 officer also assisted however his name was not obtained. It was noted that City employees injured when assisting the public, during working hours, would be covered by Good Samaritan Laws and Workers Compensation. C. Departmental Inspections & Safety Meetings Mr. Magazine distributed new forms from the Preferred Government Insurance Trust. There are now two sets of inspection forms available. The Florida League of Cities forms are on the shared drive. Either one of the forms are acceptable. Mr. Magazine will also be attending some of the inspections. Each department is responsible for conducting their own departmental inspections. Mr. Magazine will inspect the City Hall common areas. Mr. Landess will conduct Automatic External Defibrillator training (AED). The Fire Department also conducts Heart Saver Training. The fee for the CPR training is $40 and taking the course is included in evaluations. There was discussion about developing training guidelines for individual departments regarding issues that cross departmental lines. It was noted the Fire Department has two types of CPR training available twice per month. D. Defensive Driver Course Mr. Bobich announced the Defensive Driver Course is mandatory for all City employees and must be taken once every three years. E. Incident Review Board Referrals 1. An incident involving an Automated Truck Operator where the City driver pulled out from behind a parked vehicle, striking a passing vehicle. Discussion regarding signs and placards on the City truck, such as "Frequent Stops", "If you can't see my mirrors, / can't see you," etc. There was discussion about replacing signs and placards when they get faded. Mr. Calhoun reported the signs and placards are routinely replaced. 2. An incident involving a City vehicle utilizing entrance to East Water Treatment Plant, key box was knocked off post by City Vehicle. Problem regarding location of keybox and sensors. Discussion regarding conversion to Proxima passes in lieu of keys. There was discussion that this incident was a distance judgment call. It was preventable. Individuals need to be aware of their surroundings, especially in tight spaces. 4 Meeting Minutes Safety Committee Boynton Beach, Florida February 13, 2006 F. Lightning Protection Mr. Bebensee reported there has not been any movement on this project since they met with the vendor five months ago. At that time, the system was $5,000. His under- standing is the Capital Improvement Plan (CIP) is stressed and it would be difficult to get anything of this nature put in the budget. The Florida Beach Patrol Chiefs conducted a survey on lightning detection systems and several of them use the hand held models, which frequently gives false readings. It may be adequate for other departments within the City that are not located near transmitters. Mr. Magazine recommended meeting to try and have this system included in the budget, at least for the beach. The golf course uses the "if in doubt don't go our' system for lightning protection. It was noted approximately 453 people have been killed in Florida by lightning since 1959. VI. New Business A. Departmental Safety Issues B. Other VII. Announcements Mr. Magazine announced there is a Safety Council Awards Luncheon on March 9, 2006 at the Palm Beach Airport Hilton Hotel next month and requested the committee members RSVP. VIII. Next Meeting Date: Monday, March 13,2006 10:00AM IX. Adjournment There being no further business, the meeting adjourned by consensus at 11 :14 a.m. Respectfully submitted, 021606 5