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Community Investment Funds CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM VI.-CONSENT AGENDA ITEM I. Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office r8l December 6,2005 November 14, 2005 (Noon.) D February 7, 2006 January 17,2006 (Noon) D December 20, 2005 December 5, 2005 (Noon) D February 21, 2006 February 6, 2006 (Noon) D January 3, 2006 December 19,2005 (Noon) D March 7, 2006 February 21, 2006 (Noon) D January 17,2006 January 3, 2006 (Noon) D March 21, 2006 March 6, 2006 (Noon) D Administrative D Development Plans NATURE OF r8l Consent Agenda D New Business AGENDA ITEM D Public Hearing D Legal D Bids D Unfinished Business D Announcement D Presentation . , D City Manager's Report r\l..,j ,-''':1 -~-; '.u...,._.... RECOMMENDATION: Authorize the use of $2,000 of Commissioner Mack McCray's Community Investmen}?Fu~~69 the Boynton Beach Faith Based CDC. 0 .;::: rr1 ~, .J",,:> .....".:. r~(-, EXPLANATION: Commission approval is requested for allocation of $2,000 to the Boynton Beach Faith Based CDC to ::c assist in funding the CDC's Peacemakers Youth Program, which works in partnership with Galaxy and Poinciana Elementary Schools. PROGRAM IMPACT: Allocation of funds will assist the above program. FISCAL IMP ACT: Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. Department Head's Signature Department Name ~~~mey / Finance / Human Resources CS\V \\~~\\:) O~\~~ CJ ~ \)~rv . O~~\.. ~~~~ S:\BULLET!N\FORMS\AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: November 29,2005 Requested by Mayor/Commissioner: Commissioner Mack McCray Amount Requested: $2,000.00 Recipient/Payee: Boynton Beach Faith Based Community Development Corporation Description of project, program, or activity to be funded: CDC's Peacemakers Youth Program which works in partnership with Galaxy and Poinciana Elementary School. Dated: # By: . Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. Nothing has been used to date by the requesting Member, leaving a balance of available funds of $1 0,000. This request would bring the available amount down to $8,000. Accordingly: )i( There are funds available as requested o There are insufficient funds available Dated: II /J.qlo~ I I By: Finance Director Part 111- Eligibility Evaluation (to be completed by City Manager) Dated: s/' The proposed expenditure of funds will not result in improvement to private property; rg" The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ~The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and t.r::f Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. .....-If funds are to be used as a SChO~UdiVidual receiving the funds must reside inside the City Limits. td ~'f fo \ By: City Manager S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM 05-06.doc ~ BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION POST OFFICE BOX 337 . BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY PHONE (561) 752-0303 . FAX (561) 752-0302 October 21, 2005 Commissioner M. McCray City of Boynton Beach PO Box 310 Boynton Beach I FL 33425-0310 Dear Commissioner McCray: I'm writing to ask for your support of the CDC's Peacemakers Youth Program which works in partnership with Galaxy and Poinciana Elementary Schools. The Program serves 3rd to 5th graders referred to us by their schools because of behavior and academic problems. The program offers mentoring before school (2 days per week in each school) and after school recreation and tutoring (2 days per week in each school and jointly on Fridays). The Peacemakers Program requires about $30,000 for the academic year. Thus far we have about $8,000 for it. Could you please grant us $1,500 - $2,000 for the Program from your discretionary 2005/06 allocation? Thank you for your consideration. ({( CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D December 7, 2004 November 15,2004 (Noon.) D February 1, 2005 January 17,2005 (Noon) D December 21, 2004 December 6,2004 (Noon) D February 15,2005 January 31, 2005 (Noon) ~ January 4, 2005 December 20,2004 (Noon) D March 1,2005 g( January 18, 2005 January 3, 2005 (Noon) D March 15,2005 NA TURE OF AGENDA ITEM D r8l D D D D Administrative Consent Agenda Public Hearing Bids Announcement City Manager's Report Legal Unfinished Business Presentation RECOMMENDATION: Authorize the use of Community In\\ stment Funds from Commissioner Bob Ensler for the American Legion and Commission Mike Ferguson for Herita e Fest 2005. EXPLANATION: Commission approval is requested r allocation of Community Investment Funds as follows: $500 for American Legion Post 164 by Com ssioner Bob Ensler $500 for Heritage Fest 2005 by Commissio r Mike Ferguson PROGRAM IMPACT: Allocation of funds wi! assist the above programs. FISCAL IMPACT: Funds are budgeted for ese types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Co ission approval. ALTERNATIVES: Decline to authori S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM. DOC City Manager's Signature City Attorney / Finance / Human Resources , ) ---j ~i-< .. t::; ) -q (,,) a m '-Ie) ""D ,) --} C1 -~:;; ,.. c.) ..,'.....,... L.,,) (el ;~l -r;CC -- ril ;~v " ICJ EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Dated: By: Date of Request: December 30, 2004 Requested by Mayor/Commissioner: Bob Ensler Amount Requested: $500 Recipient/Payee: American Legion Post 164 Description of project, program, or activity to be funded: needed after hurricanes. Part II-Availability of funds (to be complete by the Finance Director) The annual appropriation of funds availabl 0 the requesting Member of the Commission listed above is $10,000. $0 has been use 0 date by the requesting Member, leaving a balance of available funds of $10,000 his request would bring the available amount down to $9,500. Accordingly: o D There are funds a ilable as requested There are insuffi ient funds available as requested. By: Dated: Finance Director Part III. Eligibility Ev luation (to be completed by City Manager) D The p, oposed expenditure of funds will not result in improvement to private prop, rty; o Th recipient/payee is a resident of the City of Boynton Beach or is a legal e ity with offices in the City of Boynton Beach; o e project, program or activity which is being funded will occur in the City f Boynton Beach and participation is open to all residents of the City; and o Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: By: City Manager S:\City Mgr\Administration\MA YORCOM\COMMUN1TY INVESTMENT 2004-2005\Ensler request - Am Legion.doc, 12/30/2004 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlVl VI.-CONSENT AGENDA ITEM G. Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 December 7, 2004 November 15,2004 (Noon.) D February 1, 2005 January 17,2005 (Noon) D December 21, 2004 December 6, 2004 (Noon) r8l February 15, 2005 January 31, 2005 (Noon) D January 4, 2005 December 20,2004 (Noon) D March 1, 2005 February 14, 2005 (Noon) D January 18, 2005 January 3, 2005 (Noon) D March 15, 2005 February 28,2005 (Noon) 0 ~;SS\O~ 0 Development Plans NATURE OF ~ 0 New Business AGENDA ITEM D D Legal D ~ 5 0 Unfmished Business 0 Announc~t 1. l. 0 Presentation D City Manag1\\a~'If RECOMMENDATION: Authorize the use ommunity Investment Funds by Mayor Taylor, Vice Mayor McCray, Commissioner McKoy, and Commissioner Ensler for Heritage Fest 2005. EXPLANATION: Commission approval is requested for allocation of Community Investment Funds as follows: $1,000 for HeritageFest 2005 by Mayor Taylor $2,000 for HeritageFest 2005 by Vice Mayor Mack McCray $2,000 for HeritageFest 2005 for the Coronation Youth A wards Banquet by Commissioner Carl McKoy $1,000 for HeritageFest 2005 by Commissioner Ensler PROGRAM IMPACT: Allocation of funds will assist the above programs. FISCAL IMPACT: Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. ,~~~~~ ignature Ql-:'-! GI-ck.\S.),O'N Department Name City Attorney / Finance / Human Resources S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: February 14, 2005 Requested by Mayor/Commissioner: Mayor Jerry Taylor Amount Requested: $1,000 Recipient/Payee: HeritageFest 2005 Description of project, program, or activity to be funded: Funds to be donated to the HeritageFest Program Dated: ~ l"(Ofl BY~L 'tl1. ~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. No funds have been used to date by the requesting Member, leaving a balance of available funds of$10,000 This request would bring the available amount down to $9,000. Accordingly: )i There are funds available as requested o There are insufficient funds availabl as requested. Dated: d. J, If) loS- t I By: Part 111- Eligibility Evaluation (to be completed by City Manager) t""\ - 0- Dated:" --I 'j - ~ ~he proposed expenditure of funds will not result in improvement to private yroperty; (]""" The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; cY'The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and cY'Proper safeguards are being implemented to assure that the public funds being appropriated will be used for t ated purpose. S. S:\City Mgr\Administration\MA YORCOM\COMMUN1TY INVESTMENT 2004-2005\Mayor - Heritage Fest 2005.doc, 2/14/2005 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: February 14, 2005 Requested by Mayor/Commissioner: Vice Mayor Mack McCray Amount Requested: $2,000 Recipient/Payee: HeritageFest 2005 Description ofproject, program, or activity to be funded: Funds to be donated to the HeritageFest Program Dated: 4//(405 By: ~ 'fyJ. ~. ( \ ~'.'''-'.:' Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. 2,500 has been used to date by the requesting Member, leaving a balance of available funds of $7,500. This request would bring the available amount down to $5,500. Accordingly: )( There are funds available as request d o There are insufficient funds available s requested. Dated: d, /1 S loS- t By: Part 111- Eligibility Evaluation (to be completed by City Manager) ~ The proposed expenditure of funds will not result in improvement to private property; ~ The recipient/payee is a resident of the City of Boynton Beach or is a legal ~ntity with offices in the City of Boynton Beach; r!f The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and IY"Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: ~-'S--O~ ~.. S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2004-2005\Ensler - Heritage Fest 2005.doc, 2/14/2005 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: February 14, 2005 Requested by Mayor/Commissioner: Commissioner Bob Ensler Amount Requested: $1,000 Recipient/Payee: HeritageFest 2005 Description of project, program, or activity to be funded: Funds to be donated to the HeritageFest Program Dated: jJ ~40b By: ~ 'In. AuJ, ( Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. No funds have been used to date by the requesting Member, leaving a balance of available funds of $1 0,000 This request would bring the available amount down to $9,000. Accordingly: )i. There are funds available as requested o There are insufficient funds avail~ ~e~uyre<1. j Dated: d.//S!o~ BY:~ I I Finance Director Part 111- Eligibility Evaluation (to be completed by City Manager) ~ The proposed expenditure of funds will not result in improvement to private property; V The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; ~The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and (!y""'Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Dated: 9.-1 S-- 0 ~ S; . S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2004-2005\Mayor - Heritage Fest 2005.doc, 2/14/2005 EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: January 28,2005 Requested by Mayor/Commissioner: Carl McKoy Amount Requested: $2,000 Recipient/Payee: HeritageFest 2005 Description ofproject, program, or activity to be funded: Funds to be donated to Coronation y outh Award Banquet Dated: By: Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. No funds have been used to date by the requesting Member, leaving a balance of available funds of $10,000. This request would bring the available amount down to $ 8,000. Accordingly: o o There are funds available as requested There are insufficient funds available as requested. Dated: By: Finance Director Part 111- Eligibility Evaluation (to be completed by City Manager) ~roposed expenditure of funds will not result in improvement to private ~rty; ~~hh~e It reci ient/payee is a resident of the City of Boynton Beach or is a legal e . with offices in the City of Boynton Beach; The pro' , program or activity which is being funded will occur in the City o ynton Beach and participation is open to all residents of the City; and roper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. () Dated: bJ 4' J O~ By: --j. . y Manager C:\Documents and Settings\prainitoj.C1TY\Local Settings\Temporary Internet Files\OLKE\McKoy request - Heritage Fest.doc, 113112005 .b4/;(u,,,-t'/ -- rf.7 ~ r- The City of Boynton Beach OFFICE OF THE CITY MANAGER 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 City Manager's Office: (561) 742-6010 FAX: (561) 742-6011 e-mail: city.manager@:i.boynton-beach.jl.us www.ci.boynton-beach..fl.us To: From: Date: Subject: Vice-Mayor McCray Kurt Bressner, City Manager :J..~ January 28, 2005 Community Investment Funds - Heart of Boynton Clergy Association As a follow-up to your request at pre-agenda today here is the status of this item: Staff followed up on January 10th and January 12th. See attached material. I will ask Joyce to follow-up with Pastor Chaney next week. Thank you. Cc: James Cherof, City Attorney Joyce Costello, Administrative Assistant Heart of Boynton Clergy Assoc. fEmpowering our Community tlirougli tlie Spirit of Vnity Po o. (Bo:{.243651 (Boynton (Beacfi, PL 33424 (561}737-8695 ~ . ~.~.i 444 -~ . <I!!' ''qf "Y "P' ~ ""'~ .4 J:!"".. ..4 ""'~ We are the Heart of Boynton Clergy Association of the community, where Pastors meet for fellowship, :friendship and worship. We are interested in supporting our community with oneness of heart by using our God-given talents, giftings and resources to impact our generation through the LOVE of Christ. Our desire is to tear down denominational walls, come together as one, and demonstrate unity in the Body of Christ and Pastoral leadership. ially incorporated on March 11 th, 2004, and have become a bonafide 01 (C) 3 no rotit organization. The organization is registered with the Florida ent of Agriculture & Consumer Services: Registration # CH17196. We meet the first Thursday of every month. For more information about the organization, please call Pastor Robert Smith @ ( 561}-737-8695 Current Board Members: Robert Smith - President Willie Singleton - Vice President Frederick B. King - Treasurer Helen Boykins - Secretary sylvester Banks - Director t\dministrative Asst. - Annette Harrell Bressner, Kurt From: Sent: To: Cc: Subject: Bressner, Kurt Monday, January 10, 2005 10: 12 AM Costello, Joyce Cherof, James; McCray, Mack Proposed Use of Discretionary Funds I have reviewed the letter from the Heart of Boynton Clergy Association, which describes their mission. Vice Mayor McCray has requested use of $1,000 of discretionary funds for this organization. The letter has a contact for the organization - Pastor Robert Smith @561-737-8695. We need to contact Pastor Smith to obtain a more definitive program or activity for possible financial support. Here are some guidelines: · Eligible projects may consist of assistance to local community organizations for physical improvements to public property or public rights of way such as parks, medians or other City-owned property. The assistance may be in outright grants to support improvements to public property or on a cost-sharing basis with local organizations. Before funding, the proposed improvements must receive necessary permits, staff review for compatibility with design plans or capital construction plans and must be approved by the City Commission by motion on the Consent Agenda. Eligible projects shall also include contributions to scholarship programs which are City administered and operated, and open only to students who reside within the City limits of the City of Boynton Beach. · Ineligible projects include direct financial support or gifts to individuals, businesses, or associations including funding of any operational activities, with the exception of contributions to scholarship programs as outlined above. Funds may not be used to support or otherwise subsidize the operational expenses of City Departments. These are the four criteria that I must certify: o The proposed expenditure of funds will not result in improvement to private property; o The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and o Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose. Until I receive more definitive information on a project from this group, I cannot proceed with this item. Thanks, <urt 1 .. To: Rev Chaney Fax: 732-3270 From: Joyce Costello Date: January 12, 2005 Pages: 2, including cover sheet. Pursuant to our phone conversation this afternoon, attached are the guidelines that must be adhered to in order for members of the City Commission to allocate funds from their discretionary funds. If you have any questions please feel free to contact me at 742-6013. It is also my understanding that you will be sending Vice Mayor McCray a letter outlining several projects that the Heart of Boynton Clergy Assoc. is working on. Joyce From the desk of... Joyce Costello City Manager's Office City of Boynton Beach P. O. Box 310 Boynton Beach, FL 33425 561-742-6010 Fax: 561-742-6011 costelloj@ci.boynton-beach.fI.us Proposed Guidelines for use of Discretionary Funds · Eligible projects may consist of assistance to local community organizations for physical improvements to public property or public rights of way such as parks, medians or other City-owned property. The assistance may be in outright grants to support improvements to public property or on a cost-sharing basis with local organizations. Before funding, the proposed improvements must receive necessary permits, staff review for compatibility with design plans or capital construction plans and must be approved by the City Commission by motion on the Consent Agenda. Eligible projects shall also include contributions to scholarship programs which are City administered and operated, and open only to students who reside within the City limits of the City of Boynton Beach. · Ineligible projects include direct financial support or gifts to individuals, businesses, or associations including funding of any operational activities, with the exception of contributions to scholarship programs as outlined above. Funds may not be used to support or otherwise subsidize the operational expenses of City Departments. Criteria City Manager must certify before going to City Commission: o The proposed expenditure of funds will not result in improvement to private property; o The recipient/payee is a resident of the City of Boynton Beach or is a legal entity with offices in the City of Boynton Beach; o The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and o Proper safeguards are being implemented to assure that the public funds being appropriated will be used for the stated purpose.