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Minutes 03-16-06 MINUTES OF THE REGULAR MEETING OF THE ADVISORY BOARD ON CHILDREN AND YOUTH HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, MARCH 16, 2006 AT 7:00 P.M. Present: Stephen Waldman, Chair Mary Morera, Vice Chair Hattie Miller Loretta Wilkinson Alyssa Ewing, Regular Voting Member Sherri Claude, Board Liaison Absent: Lawrence Rubin Danielle Bonczyk Christine Hogenkamp I. Call to Order Chair Waldman called the meeting to order at 7:00 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Chair Waldman led the Pledge of Allegiance to the Flag, followed by a moment of silent reflection on behalf of the country's soldiers serving in harm's way. III. Approval of Minutes of February 23, 2006 Ms. Claude pointed out on page 3, the statement made by Mr. Brown about Code Compliance waiving violations for repairing fences, roofs, and other things was incorrect. On page 6, the word "rackets" was changed to "racquets." The word "frequently" was changed to "often" and the "third" year for the event was changed to read "fourth" year. Under Youth Expo, Janice Phillips was "leading," not "leaving" the team. Motion Vice Chair Morera moved to approve the minutes as amended. Ms. Miller seconded the motion that passed unanimously. IV. Approval of Agenda There were no changes, additions, or deletions to the agenda by consensus. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida March 16, 2006 V. Announcements/ Presentations/ Correspondence Chair Waldman received a telephone call from Ms. Joan Grady, who wanted to get a message to the students about a safety issue, but she was not explicit. Chair Waldman will invite her to a Board meeting if she wishes to pursue it. VI. Public Audience There was no one in the audience. VII. Old Business A. Teen Center Ms. Claude reported she had prepared a letter for signature addressed to: Boynton Beach High School, Park Vista High School, Atlantic High School, Odyssey Middle School, Congress Middle School, Christa McAuliffe Middle School, Lake Worth Christian and Survivors Charter School Principals. When signed, Ms. Claude would put them in the mail. The Board added Santaluces and South Tech to the list. Vice Chair Morera asked Ms. Claude to send her a list of the contacts at each school so she could follow up. Vice Chair Morera read the letter into the record: "Dear : The members of the Advisory Board on Children and Youth are volunteers who are appointed each term by the Boynton Beach City Commission. One of the ways our Board serves the City's youth is by organizing and promoting various educational, recreational and volunteer programs such as the Youth Volunteer Bank, Youth Expo, Doubles Bowling Tournament, and Tennis Carnival. They had also participated in Adopt-a-Spot through the Solid Waste Authority and other beautification efforts throughout the City. Enclosed is a flyer, which outlines these programs. Currently we are conducting a Needs Assessment to determine if we should pursue the development of a Teen Center in Boynton Beach. We are hoping to obtain student input on the topic by way of a survey sent to a sampling of students in area middle and high schools. We would like to come and meet with you or an appropriate staff member to discuss the best way to distribute and collect the surveys in your school. Our Chair, Steve Waldman, or I (Vice Chair Morera) will contact you in the next several days to follow up on this request. Thank you in advance for your time and consideration. Best regards, Mary Morera." Following contact and discussion with the Principals, the surveys would be taken to the schools. The Board members split up the task of taking the surveys to the schools as follows: 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida March 16, 2006 . Lori Wilkinson - Odyssey, Santaluces, Boynton Beach High . Chair Waldman - Christa McAuliffe and Park Vista . Vice Chair Morera - Atlantic, Congress & South Tech . Alyssa Ewing - Survivors . Hattie Miller - Lake Worth Christian It was confirmed that Vice Chair Morera and Chair Waldman would make the initial telephone contacts with the principals to follow up on the initial letter. Then the Board members would actually deliver the surveys to the schools. The contact with the Principal should include soliciting the Principal's opinion on the best way to distribute the surveys. It was agreed the survey would be confined to a sample from each school, possibly 50 to 100 per school. Ms. Claude asked the Board to revisit the five questions on the survey to make certain they were still the right questions to ask. The questions were: 1) Would you go to a Teen Center? 2) What would you use the Teen Center for? 3) When would you be likely to use the Teen Center? 4) How would you get to the Teen Center? 5) Where do you hang out now? The Board concurred with the content of the survey questions. B. Youth Volunteer Bank. Banquet May 20, 2006 Ms. Claude indicated the banquet was scheduled for May 20. A letter was sent out several weeks ago to the members. A postcard reminder was sent today, so she expected forms to start coming in. Ms. Claude had received two forms back so far. The deadline is April 1. Ms. Claude reported they had received $lK again from Publix Supermarkets and two other in-kind donations from the same sponsors who had donated to the previous year's event. Chair Morera was working with Ms. Claude on the food for the event. The entertainment was discussed. Ms. Ewing mentioned the disc jockey she had in mind had to do a graduation and would not be available for the banquet. The name of the disc jockey's company was M3 Studios. Vice Chair Morera will inquire about them. She thought the usual amount spent for this was around $300, and Ms. Claude indicated they could pay a little more if necessary. If M3 Studios cost too much money or were not available, Ms. Claude thought last year's disc jockey would also be an 3 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida March 16, 2006 acceptable choice. It was thought this should be planned months ahead to get the best result. C. Bob Borovy Award Ms. Claude reported she had not received any applications yet. The deadline is April 3 and the applications usually come in at the last minute. D. Tennis Carnival. April 8. 2006 Ms. Wilkinson and Vice Chair Morera will call the people on the sign-up roster to confirm attendance and determine who needs racquets. It was important to determine the individuals who did not plan to attend because there was a waiting list. During the telephone call, it should be emphasized the participants need to wear sunscreen, appropriate tennis gear and tennis shoes. Ms. Claude reported she had done a survey after the previous Tennis Carnival, and a suggestion was made to offer healthier snacks. Vice Chair Morera asked for approval to spend $50 for the food. Motion Ms. Wilkinson moved to approve an expenditure of up to $50 for food at the Tennis Carnival. Ms. Miller seconded the motion. Ms. Phyllis Stern would be donating some drinks and Vice Chair Morera had some mini- bottles of Gatorade. Water is available at several places around the courts. Chair Waldman will look into the possibility of plaques, certificates and a letter of thanks from the Board for the sponsors and hosts of the Tennis Carnival. Ms. Wilkinson offered to help on the day of the event. Vice Chair Morera said she usually comes to the event about an hour before starting time. She encouraged participants to come a half hour early also to get signed in. E. Guest Speakers None F. Fundraising Ideas This item was postponed for another agenda. 4 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida March 16, 2006 G. Youth Expo Ms. Claude reported this event was scheduled for October 14 at the Boynton Beach Mall. If anyone wanted to go, Mr. Claude would confirm the date and the location, which was yet to be published. Chair Waldman asked Ms. Claude to E-mail him the details. VIII. New Business Chair Waldman announced the annual Board Dinner was being held at Benvenutos on April 26. IX. Future Meeting Dates: April 27, 2006 May 25, 2006 X. Adjournment It was moved and seconded that the meeting be adjourned. The motion was adopted and the meeting was adjourned at 7:45 p.m. Respectfully submitted, ~dt1 ~.d- / Susan Collins Recording Secretary (032006) 5