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Minutes 03-06-06 Minutes of the Senior Advisory Board Regular Meeting Held on March 6, 2006 at 3:00 P.M. Senior Center, Boynton Beach, Florida Present: Denise Chamberlain, Chairman Lillian Bruzzese Elizabeth Jenkins Betty Spinelli Robert James Steve Lulkin, City Liaison Absent: Rose Love Leota Shua Christine Wilson Susan Fetner 1. Call to Order Chair Chamberlain called the meeting to order at 3:03 p.m. 2. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. 3. Roll Call The Recording Secretary called the roll. A quorum was present. 4. Approval of Agenda A motion was made by Ms. Bruzzese to approve the agenda. Ms. Spinelli seconded the motion that unanimously passed. s. Approval of Minutes A motion was made by Ms. Spinelli to approve the meeting minutes of January 9, 2006 as presented. Ms. Bruzzese seconded the motion that unanimously passed. 1 Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 6, 2006 6. Chairperson's Remarks a. Introduce guests Chair Chamberlain indicated a representative of Retired Senior Volunteer Program (RSVP) is expected later during the meeting to discuss the We Care Options and Survey. b. Update on Membership Chair Chamberlain explained she was contacted by Ms. Susan Fetner, an alternate who indicated she works during the day and cannot make the afternoon meetings. Ms. Fetner will make a decision whether or not to reapply for membership. Mr. Robert James was present and indicated he was previously unable to attend meetings due to hurricane damage to his home. He explained he had to move out of the dwelling and stayed with family in the Jacksonville area as well as in other temporary lodging arrangements. He eventually was able to return to his home and indicated he could now attend meetings on a regular basis. Chair Chamberlain explained he would need to resubmit his application for reappointment. Mr. James responded he would do so. 7. Old Business a. We Care Options Chair Chamberlain explained the Senior Advisory Board had options to the We Care Program. They had previously reviewed having the We Care Program at the Senior Center, at condominium associations, and at a local church and reviewed other aspects of the program such as obtaining sponsors and grants. She announced the Senior Center could be used as a We Care location. The center would not provide a phone, but could provide a room for We Care business to be conducted. Once the program is established they can still look at other locations. b. Center location approval 8. New Business a. Kings Point "We Care" Report Chair Chamberlain explained since the last meeting, she visited Kings Point. She explained the We Care location there is very established and encompasses various services, not just transportation. Ms. Chamberlain distributed the We Care forms used from that location for modeling and modification purposes. The forms would need to be filled out by volunteers as well as the Release Agreement that everyone would need to sign. Drivers need to fill out additional forms. The RSVP office maintains a master schedule. Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 6, 2006 b. Leisureville "We Care" Report Ms. Bruzzese distributed forms used at the Leisureville location and reviewed the forms used to enroll the driver and clients. Instructions for transportation requirements were available and a different type of release agreement was used. Information about the Shopper Hopper, the City of Boynton Beach and medical services were available at that location. c. Church responses Chair Chamberlain asked if there were any church responses received regarding the need for transportation services. Ms. Bruzzese was unable to make contact with St. Mark's Church in the sense they would have to provide all the details and meet with clergy. Chair Chamberlain and Ms. Bruzzese will go to the church and speak with the parish priest. Additionally it was noted one church has indicated there are one or two women that have been calling for transportation assistance. d. Survey Questionnaire from RSVP Chair Chamberlain indicated when the RSVP volunteer arrives they will review the survey. e. Distribution of survey The Board discussed once the survey is developed, they would distribute the survey at churches, clubhouses, libraries, the Senior Center and City Hall in the Mall. The surveys would be returned to the Senior Center via mail or drop off. The time frame for the survey was discussed. There was discussion having the surveys distributed in the next week, or by the first of April at the latest and returned by April 30, 2006 at the latest. The thought behind the survey was if there were not enough interest generated, they would not pursue the issue. There was discussion about the Palm Tran Connection, which provided transportation and had reasonable rates. Three days notice was required, but there were not enough vehicles and sometimes patients had to wait three and four hours. There is an age restriction for this service and it is not set up specifically for medical appointments, they will go anywhere. The fee is five dollars and they must have exact change unless they pay for trips in advance. There is a lot of information to complete for Palm Tran Connection. The Board discussed the next meeting date which was changed from May 8 to May 15th and developed the following: · Mr. Lulkin will distribute the surveys to his association and clubhouse, and to Snug Harbor, Colonial Club, Sterling Village, VRG, Ventura, and Rolling Green, · Chair Chamberlain will distribute the surveys to all of High Pointe, · Ms. Bruzzese will distribute the surveys to St. Mark's Church, · Ms. Jenkins will distribute the surveys to St. John's Missionary Baptist Church, · Ms. Spinelli will distribute the surveys to St. Thomas Moore Church, · Chair Chamberlain will distribute the survey to St. Vincent's Church, · First Baptist Church will also receive surveys. 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 6, 2006 The Library, City Hall in the Mall, and the Recreation and Civic Centers will receive surveys via interoffice mail. Mr. Lulkin reported they started registration at the Senior Center with the new identification system in January and as of now they have registered about 500 people. The new ID cards have bar codes on the bottom, but the scanners are not set up. Every Monday from 9:00 to 3:00pm they register individuals enrolled at the Centers and there is always a line. Last week was the Senior Health Fair. Mr. Lulkin reported they had a great turnout in spite of a scheduling conflict with an activity at the fairgrounds. The Senior Fair had 38 vendors. On March 7, 2006 Sterling Village was coming and doing a variety show. The following week there is a St. Patrick show. They are in the process of putting together their volunteer awards breakfast. Mr. Lulkin reported they are also in the process of applying for accreditation and sent out their application on February 3rd to the National Council on Aging. Mr. Lulkin explained there are only five senior centers in the State of Florida that received the accreditation. The City's manual would be reviewed as it pertained to the Senior Center and a site visit would be scheduled. They will wait to hear the results. The Recreation Department is also going through the accreditation process as well. Chair Chamberlain praised Mr. Lulkin who worked very hard with the registration system and on the accreditation process. She noted he accomplished so many things this last year, all without a secretary. Mr. Lulkin recognized his supervisor who took up a lot of the slack and was a great help. Mr. Lulkin further announced Boynton Beach Club The Movie is coming out March 17th and suggested the Board go to www.boyntonbeachclubthemovie.com on the web for more information. Joyce Edison, Director of the RSVP program arrived and provided a survey. The Board reviewed the survey, made format change sand further discussed the objective and process for the survey as follows: · Pique the interest of the public, · Get the volunteers trained and ready to go, · Send another survey to determine who would need the service, · Specify what services would be offered. There was discussion about showing a distinction between the service questions and the volunteer questions on the survey form. There was consensus the title would be changed to Senior Care Survey, and changing the lettering and making the survey more visually appealing. Chair Chamberlain reminded the Board the survey would stay focused on transportation services. There was discussion on donating equipment, the need for space to store donated items and having a scheduler. The Board decided it would not pursue any of those options. 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 6, 2006 Ms. Edison will drop off the revised survey at the Senior Center by Thursday, or Monday at the latest and March 27th was the target distribution date. Ms. Edison will give the complete We Care manual to Ms. Chamberlain. Mr. James indicated there are some pool tables able to be donated from his community. Mr. Lulkin indicated the City of Boynton Beach is establishing a Teen Center at the Madison Center and may be interested in receiving one of the tables. It was suggested Mr. James contact Ms. Phillips, the Supervisor about this. The Hester Center also has a game room and may be in need or could use a pool table. Mr. Lulkin suggested Mr. James contact Ms. Ireland. 9. Adjournment There was no further business. Motion A motion was made by Ms. Spinelli to adjourn. Ms. Bruzzese seconded the motion that unanimously passed. Meeting adjourned at 4:25 p.m. Respectfully submitted, a Catherine Cherry-Gub 030706 5