Minutes 11-16-00M'rNUTES OF THE AGENDA PREVI'EW CONFERENCE
HELD TN THE L'rBRARY PROGRAM ROOM
ON THURSDAY,, NOVEMBER 16,, 2000 AT 5:00 P.M.
PRESENT
Gerald Broening, Mayor
Ronald Weiland, Vice Mayor
William Sherman, Mayor Pro Tem
Bruce Black, Commissioner
Charlie Fisher, Commissioner
Kurt Bressner, City Manager
.lames Cherof, City Attorney
Sue Kruse, City Clerk
CALL TO ORDER
City Manager Bressner began the agenda review at 5:05 p.m.
V-B.6.
Approve the split award of bid to bNo (2) companies for
"REHABTLITATION FOR MASTER LIFT STA-I-IONS #316, #317, #319 &
#356'; BTD #094-2821-00/C]D to Widell, Tnc. of Ft. Lauderdale, Florida
for an expenditure of $1,547,000 and the line item part for additional
work to convert existing can type station to a typical submersible station
to Trio Development of Pompano Beach, Florida for an estimated
exPenditure of $250,000 (I~ROt~OSED RESOLU1XON NO. R00-.~$9 &
PR Ot~OSED RESOL UT~ON NO. R O0-.~ 60)
City Manager Bressner requested that the additional information required regarding Trio
Development be provided to the Commission.
V-C.6. Proposed Resolution No. R00-166 Re: Approving eleven (11)
contracts for services for Community Development Block Grant (CDBG)
sub-recipients previously approved for funding on August 1, 2000
City Manager Bressner advised that there are items that were previously approved by the City
Commission. This item involves the work contracts. For the next funding cycle, the selection
process will be modified so that there is some community involvement. There will be a review
committee that will include representatives of the community as well as staff.
Approve Change Orders Nos. 2, 3 and 4 on the Ocean Avenue
Promenade project (Change Order #1 was the elimination of the 100
block from the project.)
City Manager Bressner reported that some of the work involved in these Change Orders
includes additional stormwater drainage work and a design issue. Mr. Sugerman added that
one Change Order involved a water main relocation.
In response to Vice Mayor Weiland, Mr. Sugerman confirmed that the net cost of the Change
Orders will be less than $10,000.
MEET?NG MTNUTES
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V-G.
Approve the Community Relations Board recommendation for PATCH
(Planned Approach to Community Health) Steering Committee
membership
Commissioner Black thought this issue was resolved when the Commissioners expressed their
opinions that they liked the idea but considered it a community project. Commissioner Fisher
pointed out that staff time will be required to work with PATCH. Therefore, the Commission
must endorse the establishment of the steering committee.
The language of this item will be changed.
Approve the expenditure of $26,200 for the purchase of one copy of
ArcSDE8 enterprise software and two copies of Arc/:[nfo8 Software,
required components of the G.T.S. Tmplementation Plan
Approve expenditure of $26,006 for the purchase of eighteen copies of
ArcView3.2 GTS software and the annual maintenance/technical support
to be obtained through the SNAPS Agreement No. 2521878-1.
Approve expenditure of $12,080 for the purchase of one copy of
ArcLogistics Route software and one copy of ArcView3.2 GTS Extension
Bundle from C & C Solutions through SNAPS Agreement No. 9911742-1.
Approve expenditure of $31,408 for a GTS server and 3 GTS workstations
from Compaq Computer through State of Florida Contract 250-040-99-1.
These four items constitute the backbone for the GIS server. We have been working off
software on a remote server in North Carolina.
Peter Wallace, :['I'S Director, said the first three months of the program have been spent on
training staff. We are researching the software and hardware infrastructure that is needed.
Regina Hagger reported that G:[S is memory intensive. Our plan involves training staff as a first
step. We are also in the process of purchasing the necessary hardware and software. There
are three trained staff members that will administer the database. Ms. Hagger is working on
the RFP for consulting services. A number of layers are being' created, but since there are so
many layers that must be developed, we will require the assistance of a consultant.
At the present time, the GIS consultants are hosting our pilot project on their server. IVlr.
Bressner advised that aerial photos are available on-line. Mr. Wallace said a project plan is
available that outlines dates and times for the project.
Commissioner Fisher requested that the web address be added to "Favorites" on the computer
in the Commissioners' Office.
MEE'I~NG M:[NUTES
AGENDA PREV/EW CONFERENCE
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NOVEMBER 16, 2000
Mr. Bressner requested that Mr. Wallace and Ms. Hagger plan to do a demonstration project at
the Library after the start of the New Year for the City Commission, CRA and Planning &
Development Board.
VT-A. PowerPoint Presentation by City Manager and Commissioner Black -
Murals of Lake Placid, Florida
Commission Black and Mr. Bressner will make a presentation that will be a precursor to the
ultimate recommendation to establish standards for murals in a specific geographic area in the
community.
V[-B. Proposed Policy for Community Activity Grants (November 21, 2000)
Mr. Bressner explained that a draft proposal is included in the back-up material. The funding
involves a total of $125,000 (five @ $25,000 each). The money that is not used would go back
into unobligated reserves that would be available for reappropriation next year.
VI-C. Follow-up report on Non-Conforming Signs
Mr. Bressner advised that the next step would be to provide direction with respect to
enforcement or non-enforcement.
VII-A.
Project:
Agent:
Owner:
Location:
Description:
B3s Wholesale Club (Boynton Beach Boulevard
PCD)
Roscoe Biby, Kimley-Horn & Associates, Inc.
University of Florida Foundation, Tnc.
Southwest corner of Boynton Beach Boulevard and
Winchester Park Boulevard
Request for conditional use/site plan approval to construct
a 108,532 square foot Bls Wholesale Club, an ancillary gas
station with 12 fueling positions, and a 4,875 square foot
drive-in bank as a first phase on this 14.77 acre PCD
VII-B.
Project:
Agent:
Applicant:
Owner:
Location:
Description:
Boynton Beach Boulevard PCD (B.ls Wholesale
Club)
Roscoe Biby, Kimley-Horn & Associates, Inc.
Birchwood/Boynton, LLC
University of Florida Foundation, Inc., a Florida corporation
and University of Florida Foundation Corporation, as
Trustee
Southwest corner of Boynton Beach Boulevard and
Winchester Park Boulevard
Request approval for a Planned Commercial Development
(PCD) master plan for 14.77 acres to include a Bls
Wholesale Club store, gas station, a bank, two future
retail/restaurant outparcels and related improvements
MEE'D~NG M:[NUTES
AGENDA PREV~'EW CONFERENCE
BOYNTON BEACH, FLOR[DA
NOVEMBER 16~ 2000
Mayor Broening confirmed with City Manager Bressner that these two items should be reversed
on the agenda.
WT[-C. Review policy for cemetery late arrival fee and space requirements
pending review by Cemetery Board and funeral business (January 16,
2000)
City Manager Bressner met with the Cemetery Board regarding the late fees and the operations
of the cemetery. A summary report will be provided. However, the City Commission will not
have to discuss the late arrival fee since this will be a function of the Cemetery Board. The
board has agreed to modify the process so that it virtually eliminates the possibility of the
family being charged for a late fee. The board understands that they do not have to come back
to the Commission for any further modifications.
VIII-D. Report on CATV Promotion (December 5, 2000)
This item will be removed from the Future Agenda Ttems.
VIII-H. Review of Cemetery Operations
This item is redundant and will be removed from the agenda.
VTTT-H. Ordinance on Non-Conforming Signs (December 19, 2000)
Mr. Bressner said the Commission would have to make a determination regarding the issue of
enforcement or non-enforcement prior to drafting this Ordinance.
Mayor Broening felt a Resolution might be required rather than an Ordinance.
Attorney Cherof advised that at least one Ordinance would come before the Commission on the
Sign Code. However, that Ordinance deals with the new Sign Code and not the issue of non-
conforming signs. The way the Sign Code is currently drafted, another Ordinance would be
required to allow modification of the enforcement schedule.
When Commissioner Fisher questioned how the Commission's decision on this issue would
affect the billboard issue, Attorney Cherof advised that a separate Ordinance would be brought
forward. The decision the Commission makes regarding non-conforming signs could indirectly
affect the billboard issue.
XT-B.1. Proposed Ordinance No. OO0-64 Re: Deleting Article X of
Chapter I and Section 3.B. of Chapter 23 of the Land Development
Regulations and Article TT Section i of Chapter 2:[ of the Code of
Ordinances and amending Chapter 1.5, Sections 4.1 and 4.3 of the Land
Development Regulations in order to clarify and further specify the
procedures applicable to variances
MEE'I'~NG MTNUTES
AGENDA PREVTEW CONFERENCE
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Quintus Greene, Director of Development, reported that this Ordinance is a "housekeeping"
Ordinance.
XI-B.3.
Proposed Ordinance No. 000-66 Re: Creating an Early
Retirement Incentive Program; providing requirements for participation in
the Early Retirement Incentive Program; providing criteria for qualification
for early retirement; approving and issuing a statement of actuarial
impact; approving the form of agreement for participation in the Early
Retirement Incentive Program; directing City Administration to furnish a
copy to the Division of Insurance
An early retirement incentive program was last offered in 1997. There will be cost savings
generated as a result of this offering. In response to Commissioner Fisher, Mr. Bressner
confirmed that Police and Fire understand that there are some promotional opportunities that
would result from this program. The departure time has been elongated for approximately four
to five months so that the individual departures will be determined on a case-by-case basis to
ensure that personnel are properly trained and cross-trained.
The numbers provided in the report are based on the presumption that 60% of the people
eligible will take the "early out".
XI-B.4. Proposed Ordinance No. O00-67 Re: Amending Land Development
Regulations as follows: Chapter 1, Article II Definitions; Chapter 9.
Community Design Plan; and Chapter 21 Signs, Article II, to create a definition
for wall murals and establish a process and guidelines to review future wall
murals
This Ordinance may change as a result of the information that will be provided from Lake
Placid. Those changes could be made after first reading of the Ordinance.
XI-B.6. Proposed Ordinance No. 000-63 Re: Amending
Land Development Regulations as follows: Chapter 2, Section 6.C.1.;
Chapter 2, Section 6.D.1. to include nightclub; and Chapter 2, Section
6.E.1.B
When questions arose about why this item was on the agenda when it had already been
approved, Deputy City Clerk Prainito advised that Assistant City Attorney Igwe determined that
State Statute requires two public hearings for this item. Therefore, it would have to go back on
the agenda for two public hearings.
When Mayor Broening questioned whether this Ordinance should be moved to Ordinances on
Second Reading, Mr. Bressner instructed the clerk to move the item to second reading.
(NOT~.- Al~er the meeting~ Attorney Cherof advised that the Ordinance ahould be
5
MEETZNG MTNUTES
AGENDA PREVt'EW CONFERENCE
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NOVEMBER 16~ 2000
placed under #rst reading w/th a notation that a public hearing would be
conducted.)
XI-D.1. Discuss process for appointment of Commissioner for District III to
replace Mayor Pro Tem William Sherman
Mr. Bressner reported that a notice was developed to fill the vacancy that will be created with
Mayor Pro Tern Sherman's departure. The notice has a due date of November 30th. That will
enable the Commissioners to discuss this issue at the December 5th meeting.
In response to Vice Mayor Weiland, City Clerk Kruse advised that the cost of a special election
would be approximately $20,000. However, Mrs. Kruse advised that the Code states that when
the Mayor leaves, if there is no election scheduled, it would be necessary to schedule a special
election within 60 days unless a regular election is scheduled within 100 days. Mrs. Kruse
requested a legal opinion on this issue. Attorney Cherof said he would like an opportunity to
closely review the Code with respect to this issue.
OTHER
With regard to variances, Commissioner Black questioned whether or not consideration has
been given to changing variance requirements with respect with square footage to
accommodate some of the older sections of the City.
Mr. Greene explained that a variance is an exception for a good reason. Tf there are a lot of
exceptions, then something is wrong with the basic Ordinance.
Mayor Broening questioned whether or not it makes sense to limit rehabilitation of older small
square footage houses when a City is in a redevelopment mode. He pointed out that all
improvements on properties east of Federal Highway require a variance.
Commissioner Black asked if changes should be made to the Code to make it more attractive
for the property owners of these older homes to improve their properties.
Mr. Rumpf, Planning & Zoning Director, advised that the Planning & Development Board
requested legal staff to redefine hardship.
AD3OURNMENT
There being no further business to come before the Commission, the meeting properly
adjourned at 5:50 p.m.
MEETING MTNUTES
AGENDA PREVZEW CONFERENCE
BOYNTON BEACH, FLOI~DA
NOVEMBER 16, 2000
CITY OF BOYNTON BEACH
Vice Mayor
AI-I'EST:
CjLy~lerk ~
Clerk
"--('One Tape)
Mayor Pro Tem
Commissioner
Co~issioner