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Minutes 06-12-06 Minutes of the Safety Committee Regular Meeting June 12, 2006 at 10:15 A.M., Fire/Police Training Room, Boynton Beach City Hall, Boynton Beach, Florida Present: Mark Bobich, Chairman Pam Webb Catherine Cherry-Guberman Leslie Rogers Chris Mitchell Hoyt Johnson Mike Landress Eric Falstad Craig Clark Pam Welsh Barbara Scott Tim Calhoun John Bebensee Utilities Risk Management City Clerk Communications Development Finance/Warehouse Fire/EMS Golf Course Library City Manager Police Public Works Recreation and Parks Absent: Frantz LaFontant Dorothy Mack Glendon Morgan Engineering Human Resources ITS/GIS I. Call to Order Chair Bobich called the meeting to order at 10:18 a.m. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. Mr. Bebensee introduced Ms. Pasqualle, an intern with their office. City Manager, Kurt Bressner, joined the meeting at 10:24 a.m. III. Acceptance of Minutes of 05-08-06 Regular Meeting Motion A motion was made by Mr. Bebensee, and seconded by Mr. Calhoun to approve the minutes as amended. Motion unanimously passed. IV. Safety Committee Education and Training Program - Video Chair Bobich spoke about the Education and Training sessions. He requested the members review their Hurricane Plans now that hurricane season has arrived and that Tropical Storm Alberto was present in the Gulf Coast. Chair Bobich also announced Vice Chair Magazine had Meeting Minutes Safety Committee Boynton Beach, Florida June 12, 2006 sent out a safety bulletin regarding heat issues. Ms. Webb distributed handouts from the Office of Safety and Health Administration, (OSHA). The handout is available for inspection in the office of the City Clerk and is attached to the original minutes. This information should be shared with each department. v. Unfinished Business A. Fire Drills Chair Bobich requested each department coordinate with Jim MacIntyre, Assistant Fire Marshall for fire training and fire drills. Training on the use of fire extinguishers is also included in the training. Mr. MacIntyre will be distributing one page documents for the training on P.A.5.S. (Pull, Aim, Squeeze, Sweep) and R.A.C.E. (Rescue, Alarm, Contain, Evacuate). B. Proud to be a Safe Worker Awards Mr. Falstad, Golf Course Employee, announced his supervisor recognized him for the Proud to be a Safe Worker Award for preparation regarding emergency procedures at the golf course. Mr. Falstad attached micro-shield protectors on each piece of equipment to be ready in case a Code Blue event takes place. He also tracked and monitored CPR, and AED training for each employee and, he diligently conducts safety-training meetings to ensure the department is ready for a Code Blue event. The commendation will be given to Mr. Landress for the Almost Famous newsletter. C. Departmental Inspections &. Safety Meetings Chair Bobich requested the departments continue to send in their departmental inspection forms. D. Defensive Driver Course Ms. Webb announced the courses are still being offered. She will gather dates and bring them back to the committee. E. Incident Review Board Referrals There were no issues reported. F. Lightning Detection Policy This item was tabled. G. Departmental Safety Footwear Approvals 2 Meeting Minutes Safety Committee Boynton Beach, Florida June 12, 2006 Each department submitted forms naming individuals recommended for safety footwear. Chair Bobich announced once the requests are reviewed, the information will be transmitted to Ms. Webb, from Risk Management, with a copy going to Ms. Goebelt, Human Resource (HR) Director, and the City Clerk, for inclusion in the minutes. The Committee reviewed the Blue/White Collar Safety Shoe List and there were questions regarding whether the shoes were needed for specific City employees as follows: Parks Maintenance Employee - Rocco Rossetti. His job entails setting up tables and meeting or events as needed. It was noted a table could fall on his foot. Mr. Rossetti was approved for Safety Shoes. Transportation Services employees were discussed. City Manager Bressner was concerned about the stiffness of the safety shoes for drivers. It was noted with wheelchairs, the workers may drop something on their feet, but that was not part of their normal job. Streets and Roads - Richard Cruit was discussed and noted as a street sweeper. Mr. Calhoun, Public Works representative on the committee, explained Mr. Cruit spends time with the crew workers. Mr. Cruit was approved for safety shoes. The actual listing of the type of approved safety shoes is listed in the Administrative Policy Manual. Utilities Department Employee - Paul Fleming was noted as not included in the White Collar Unit, but it was known he performs a lot of field inspections. It was explained Mr. Fleming wears Safety Shoes and submits for reimbursements. Mr. Bressner asked about the procedure for tracking employees who transfer from one department that requires safety shoes, to another department. Chair Bobich responded the employee would be given the allowance, but would then use a different policy. Mr. Bressner suggested modifying the Personnel Authorization Form for new and transferred employees. He suggested the Safety Committee investigate whether the form could be modified, as part of the review process, to ensure the authorization is given. The authorizations would be primarily driven by job title, and this would be the sorting mechanism for the employees who need the shoes. Chair Bobich will follow up with Ms. Goebelt about this. Mr. Bebensee also indicated Recreation and Parks did not turn in all their listings. Mr. Bebensee will follow up with Ms. Jody Rivers, Parks Superintendent. Chair Bobich announced the listings are considered approved. This includes the two new employees referenced via memos from HR Director, Sharyn Goebelt, which are attached to the original minutes, along with the list of approved employees. Risk Management will develop a master list, which will be given to Ms. Goebelt. Mr. Bressner suggested HR do a Personnel 3 Meeting Minutes Safety Committee Boynton Beach, Florida June 12, 2006 Authorization Form for each of these employees. The form would provide documentation that the incumbent employees needing the shoes have received them. VI. New Business A. Departmental Safety Issues Eric Falstead discussed the Cardio Pulmonary Resuscitation mouthpieces. He indicated the ones ordered from the warehouse are open to exposure and do not meet the golf course needs. He had ordered mouthpieces that have a tear away pouch, and are protected until being used. He brought this to the attention of Mike Dauta, at the Warehouse, who indicated nobody else had that need, so he thought he would bring it to the attention of the Safety Committee. VII. Announcements Chair Bobich announced Vice Chair Magazine is off for the week. Anyone needing assistance can contact Risk Management, or Ms. Webb. VIII. Next Meeting Date: Monday July 10, 2006 10:00 a.m. IX. Adjournment Motion There being no further business, a motion was made by Mr. Falstad to adjourn. The motion was seconded by Mr. Bebensee. A vote was taken and unanimously carried. Meeting adjourned at 10:44 a.m. Respectfully submitted, {icIJ.IAJi ;M.J If, IAJryt).1/1 Catherine dherry-Guberman Recording Secretary 061406 4