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Minutes 06-27-06MINUTES OF THE CITY OF BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, JUNE 27, 2006 IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA AT 6:30 P.M. Present: Cheryl K. Arflin (arra. 7:30 p.m.) Richard Beau Lieu, Vice Chair Barbara Lentz Suzette Urs Barbara Ready, Alternate Absent: Angela Budano Nubia Richman I. Call to Order Karen Abramson, City Liaison Vice Chair Beau Lieu served as Acting Chairman for this meeting. He called the meeting to order at 6:45 p.m. and welcomed the former Chair, Debbie -Coles Dobay, to the meeting. II. Roll Call The members introduced themselves to each other and the Recording Secretary took note of attendance. III. Agenda Approval The board agreed by consensus to the agenda as presented. IV. Approval of Minutes The board agreed by consensus to the minutes as presented. V. Business Items A. Announcements Ms. Abramson declared Mr. Hawkins asked the board to review the Avenue on the Arts document for content and timeframe. She distributed the document that was discussed later in the meeting. Ms. Abramson also announced there would be a program called The Art Explosion at the Hester Center on July 14 through 16 sponsored by the City of Boynton Beach. There would be a group of artists including authors, visual artists, engineers, and others, representing diverse means of creative expression. A Meet and Greet reception was to be held on July 14 in the evening. The cost of a ticket was $10.00. She did not have the time, but asked people to contact her if interested. It was being hosted by the Recreation Department under Wally Majors and in the future, would be co-sponsored by the Library. The program was meant to encompass all ages. Meeting Minutes Arts Commission Boynton Beach, Florida June 27, 2006 B. Official vote for Chair and Vice Chair positions The board agreed to wait for a full board before proceeding with this item. C. Recruiting new members/changing ordinance by expanding residence requirement to include Greater Boynton Beach A discussion ensued. The board was in agreement that changing the residence requirements in the ordinance to include Greater Boynton Beach would be desirable. Anyone with a Boynton Beach address could be on the board and members did not have to be artists. Motion Acting Chair Beau Lieu moved to request the ordinance be amended to allow anyone who lived at a Boynton Beach address to be on the board. Ms. Urs seconded the motion that passed 4-0. Ms. Ready suggested advertising in the City newspaper. A notice asking residents to apply for board membership could be put on the water bill, the Web site, and in the Chamber of Commerce newsletter. D. Discussion about guidelines for new board members A discussion ensued about the commitment and dedication that was desirable in a board member. It was felt active participation was a must on this board. One opinion was that if someone were interested in serving on the board and were serious about art, they would have no problem with reading the enabling ordinance and associated 20 -page guidelines and recommendations, as displayed on the Web site. On the other hand, forcing people to read it and asking them to sign that they had done so was not a palatable idea to all board members. Some felt if no one read the ordinance or associated guidelines, they still might have contributions to make. Ms. Ready suggested having an entry on the Web site outlining the kind of candidates the board wanted to attract. The board generated this: "We are looking for you if you: • care about art • are able to dedicate the time to work on committees and attend meetings • are willing to lead and • are willing to read the Arts Commission's ordinance and summary of its guidelines and recommendations on the Web site." An additional "blurb" could be added indicating: "All are welcome to apply. Being an artist is not a prerequisite for the position. The board is looking for candidates from all walks of life." Ms. Abramson would see that this list was delivered to Mr. Hawkins, along with the request to amend the ordinance to broaden the area in which potential members could reside. It was hoped Mr. Hawkins would generate an agenda memo request to get these items before the City Commission. 2 Meeting Minutes Arts Commission Boynton Beach, Florida lune 27, 2006 E. Announcement of members to interview Public Arts Administrator Acting Chair Beau Lieu declared that he and Ms. Urs would be on this committee along with three other people from the City. There were four applicants, including the former Arts Commission Chair, Debbie Coles-Dobay. The interviews would be held on July 10, 2006 from 1:00 p.m. to 5:00 p.m. in the small Library conference room. F. Projects 1) Review projects in the City subject to Public Art Acting Chair Beau Lieu was not aware of any new projects. G. Meeting Times and Dates 1) Final decision on date time and place This was not addressed. H. Eternal Flame Project Update There was no update on this item. I. Hemingway Project Update Ms. Abramson reported Mr. Hawkins had spoken to Mr. Rumpf, who reported the Hemingway Square project was back on track in the approval process and was on the City Commission agenda for July 5. If it passed, it would again appear on the City Commission agenda for July 18 on final approval. J. Avenue of the Arts 1) Update The board reviewed and discussed the two-page summary of the program originally generated by Acting Chair Beau Lieu. Acting Chair Beau Lieu commented that on page two, the board had changed the 10% to the Boynton Beach Children's Museum would instead be placed in a Public Art Fund. Ms. Ready thought it was important to allow public comment on the art via the Web site. The comment could be, "The Web site will be designed to allow for public comment." The board felt all the information contained in the two-page summary/invitation to the artists should be put on the Web site eventually. Ms. Cheryl Arflin arrived at the meeting at 7.•30 p.m. 3 Meeting Minutes Arts Commission Boynton Beach, Florida June 27, 2006 Installation was targeted for mid-October with an opening the first week of November. Artists would send photos to the Arts Commission, who would decide which pieces of art to put in the program. The deadline for photos would be August 15. It was agreed the photos would not be returned and this should be stipulated in the invitation. They would ask for regular photos and digital images. A decision would be made at the board's August 22 meeting and the board would supply a positive or negative response to the artists during the first week of September. An open issue was whether the $1K for transportation, installation and basing should go to the artist along with the acceptance letter or in some other fashion. An unanswered question was how the chosen artists would receive the $11K. Another unanswered question was whether the board had any money with which to work. They believed several development projects had made application and been subject to the public arts fee. The board agreed the letter of invitation and accompanying guidelines/timeline should be issued under Mr. Hawkins' signature. After discussion, it was agreed that Ms. Arflin would finalize the invitation and guidelines and E-mail them to Acting Chair Beau Lieu, who would send them on to the board members for comment. Acting Chair Beau Lieu asked the members to come to the next meeting prepared with a list of preferred sites for art along the Avenue of the Arts. 2) Art Commission members submit artists contact information for call to artists The board submitted additions to the List of Artists published with the previous minutes. The updated list will be sent out with these minutes. Acting Chair Beau Lieu encouraged the board members to submit more names for this. K. Marina Fall Festival L. Jazz and Arts Event Items K & L were discussed briefly. Acting Chair Beau Lieu mentioned inviting the Southern Hand Craft Society to these events. Ms. Lentz will contact them and will also contact the CRA to determine whether they want tents with art exhibits at these events. M. Carolyn Sims Project Update This project was on hold for lack of funds, with a budget of $60K. They had applied for a grant from the Council of the Arts, but had been turned down. Originally, the grant was for $30K and the City was going to try to match that. Mr. Majors thought a private donor might come forward with the $30K. Ms. Arflin recalled Mr. Majors did not believe there would be a problem about raising the money. Ms. Arflin believed Mr. Majors would have contacted the board if there were sufficient information to impart to them. As she understood it, the problem was with the building plans for the Center, with the start date slipping from June of 2006 to September of 2006. Ms. Arflin commented they had actually applied for two grants and did not receive either one of them. It was mentioned that the family of Carolyn Sims might be interested in contributing to the project. Ms. Arflin believed the board should just go ahead and plan a couple of fund raising 4 Meeting Minutes Arts Commission Boynton Beach, Florida June 27, 2006 events, preferably in conjunction with the Avenue of the Arts project. The board determined to invite Mr. Majors to the next Arts Commission meeting to discuss this. Ms. Arflin thought the next meeting should be designated as a workshop to plan some fund raising events to benefit the Carolyn Sims Memorial project. VI. New Business Items The board briefly discussed its Web site and how it would refine, add to, and maintain it. It was agreed that when hired, the new Public Arts Administrator would handle this. VII. Adjournment The July and August meetings will be held in the Library Program room. Since there was no further business before the board, the meeting was duly adjourned at 8:30 p.m. Respectfully submitted, wwi�" .m �w � Susan Collins Recording Secretary (062806) 5 ART ON THE AVENUE LIST OF ARTISTS AS OF 6/27/06 Genevieve Steel 990 Old Dixie Highway TSE #5 Lake Park, FL 33402 561-667-4202 Tom Brewitz Cornermark Fine Art PO Box 466 Stillwater, MN 55082 651-253-3699 Claudia Jane Klein 426 North O St Lake Worth, FL 33460 561-582-2425 Colbert C. Collins 879 E. Rambling Dr Wellington FL 33414 561-793-8685 Penny Collins 879 E. Rambling Dr Wellington FL 33414 561-793-8685 Steve DiLeonardo 4038 Floral Dr Boynton Beach FL 33436 561-738-6861 Dexter Dyer 422 West Industrial Ave Boynton Beach FL 33426 561-742-2723 Sharon Sexton 788037 1h St Vero Beach, FL 32966 772-567-6519 Norm Gitzen Sculpture Studio 8355 Rodeo Drive Lake Worth, FL 33467 561-965-2879 normgitzen@)earthlink.net Art on the Avenue List of Artists Boynton Beach, Florida Glen Mayo 1300 Sterling Road Dania Beach, FL 33004 954-560-2878 954-817-8870 glen@artweld.com Beth Ravitz 11831 Highland Place Coral Springs, FL 33071 754-366-0886 954-345-1790 artmom50aol.com Debbie Coles-Dobay 1062 N.W. 6th Avenue Boynton Beach, FI 33426 561-369-7992 debby@coles-dobay.com Robert St. Croix 561-582-6607 bibaOgallerybibaOlObellsouth.net Louis Montoya 561-832-4401 info(�Omotysculpture.com Ray Karpuska 561-395-7992 www.karpuska.com 2 June 27, 2006