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Minutes 07-10-06 (2) MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON JULY 10, 2006 AT 10:00 A.M., IN THE FIRE/POLICE TRAINING ROOM, BOYNTON BEACH CITY HALL, BOYNTON BEACH, FLORIDA Present: Mark Bobich, Chair Chuck Magazine, Vice Chair Catherine Cherry-Guberman Leslie Rogers Mike Rumpf Tim Calhoun Hoyt Johnson Eric Falstad Maibet Rosado Carlos Aiken Jeffrey Katz John Bebensee Utilities Risk Management City Clerk Communications Planning and Development Public Works Finance/Warehouse Golf Course Human Resources ITS Police/Code Compliance Recreation and Parks Absent: Regenia Scott Mike Landress Craig Clark City Manager Fire Rescue Library 1. Call to Order Chair Bobich called the meeting to order at 10:17 A.M. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. III. Acceptance of Minutes of 06-12-06 Regular Meeting Motion A motion was made by Mr. Bebensee to approve the minutes as presented. Mr. Calhoun seconded the motion that unanimously carried. IV. Safety Committee Education and Training Program Chair Bobich announced the Fire Department wanted to make a presentation, but was not able to be present. The presentation would be deferred. Meeting Minutes Safety Committee Boynton Beach, Florida July 13, 2006 V. Unfinished Business A. Fire Drills Mr. MacIntyre was not able to be present. Chair Bobich indicated they would make their report at the next meeting. B. Proud to be a Safe Worker Award There were no Safe Worker awards. Members were asked to bring recommendations to the next meeting. C. Departmental Inspections and Safety Meetings Vice Chair Magazine requested the departments continue to send in their reports. D. Defensive Driver Course Vice Chair Magazine announced they have been having difficulty scheduling the dates for the classroom. He anticipated new dates would be sent out later in the week. E. Incident Review Board Referrals Vice Chair Magazine was not aware of any incidents. F. Lightning Detection Policy - TABLED There was consensus to remove and discuss the item. Mr. Bebensee reported he completed evaluating a handheld unit that is used in conjunction with the 30/30 Rule. The rule specified if you heard thunder within 30 seconds of a lightning flash, the storm was estimated as being roughly six miles away. The area is evacuated and reopened 30 minutes after the last thunder. He explained this was a National Weather Service Standard. This policy is consistent with many of the beaches. Vice Chair Magazine recommended formalizing the policy. Chair Bobich asked how this would affect the Golf Course or other facilities such as Little League Park. Mr. Falstad explained the Golf Course uses the 30/30 Rule. He elaborated with junior golfers, if there was lightning, they were pulled in unless they had parental supervision. In those instances, if the parent wanted to continue to play with the junior, they were allowed to continue. Generally, the Golf Course uses the, "if in doubt, do not go out" Rule. If the golfers were already out, he indicated they do not have a policy to address that. It was more of an honor system. Their issue, however, was liability. If there were anything that indicated golfers would be protected from lightning and they wound up being hit, the Golf Course would be sued. Vice Chair Magazine explained it was not so much a warning as it was an advisory. There was agreement the issue needed further discussion. He explained he was aware that some Golf Courses tell golfers to come in. Mr. Falstad noted private Golf Courses where the members own the Golf Course are the facilities that have the alarm siren and pull the golfers in. He clarified the municipal Golf Courses are the ones that use the 30/30 rule. He pointed out 2 Meeting Minutes Safety Committee Boynton Beach, Florida July 13, 2006 with private Golf Courses, the golfers own the course and the responsibility to absorb any liability costs rests with them, so that matter was strictly safety. Vice Chair Magazine asked if a meeting could be set with Golf Course personnel on the matter. This matter will remain on the agenda. Vice Chair Magazine would also advise the committee members when the meeting was set so the issue could be finalized. G. Safety Shoes Chair Bobich reported, Sharyn Goebelt, HR Director, requested this item be discussed. The essence of the issue was there was an allowance for the full time blue collar and white collar employees covered by the contract and the City should be paying the allowance. For part time employees, they would be treated like other Personnel Policy Manual (PPM) employees where they had to wear the shoes and would purchase them and submit for reimbursement. A supervisor would sign off on the designated form that the shoes were acceptable and met the standard, and they would receive reimbursement via check from Form 121. He asked for discussion on the item. Vice Chair Magazine clarified it would be up to the department to determine whether the shoes were required, per the job. The union contract allowed for up to $190 per year for the shoes. Motion Vice Chair Magazine moved to approve up to $75 for reimbursement for the shoes. Mr. Johnson seconded the motion. The item was clarified the reimbursement for the part-time employees needed to be determined by the department as needed as was previously discussed. Vote A vote was taken and the motion unanimously passed. VI. New Business A. Safety Manual Review Vice Chair Magazine announced he would be assigning sections to each committee member to perform a review and make sure it was up to date. He explained what was contained in the policy is what the City was doing. Vice Chair Magazine would try to assign sections to appropriate departments. Departments often have their own safety procedures. B. Departmental Safety Issues Vice Chair Magazine announced the Safety Newsletter was published and would be distributed quarterly. The current newsletter contained information on hurricanes. The next newsletter is to be determined. He invited the members, should they come across any short articles of interest, to submit them to his attention. 3 Meeting Minutes Safety Committee Boynton Beach, Florida July 13, 2006 Mr. Falstad asked whether the City was still holding AED and CPR classes. Chair Bobich responded the Courses could be taken through Organizational Development. VII. Announcements Vice Chair Magazine announced the Recreation and Parks Department was going through an accreditation process, which encompasses safety issues. Mr. Bebensee reported the accreditation committee visit would take place next week and would encompass every aspect of parks, from safety to programming to revenue, etc. The National Accreditation would be a prestigious designation, there being only 15 designations in the state. VIII. Next Meeting Date: Monday, August 14, 2006 10:00 A.M. IX. Adjournment Motion Vice Chair Magazine moved to adjourn. Mr. Aiken seconded the motion that unanimously carried. Meeting adjourned at 10:32 A.M. Respectfully submitted, (l0~;jwmCvt1 Catherine erry-Guberman Recording Secretary 071706 4