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Minutes 08-14-06 MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON AUGUST 14,2006 AT 10:00 A.M., IN THE FIRE/POLICE TRAINING ROOM, BOYNTON BEACH CITY HALL, BOYNTON BEACH, FLORIDA Present: Mark Bobich, Chair Chuck Magazine, Vice Chair Catherine Cherry-Guberman Chris Mitchell Tim Calhoun Hoyt Johnson Mike Landress Dorothy Mack Glendon Morgan Barbara Scott John Bebensee Karen Abramson Utilities Risk Management City Clerk Development Public Works Finance/Warehouse Fire Rescue Human Resources ITS Police/Code Compliance Recreation and Parks Library Absent: Regenia Scott Eric Falstad City Manager Golf Course I. Call to Order Chair Bobich called the meeting to order at 10:03 a.m. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. III. Acceptance of Minutes of 07-10-06 Regular Meeting Motion A motion was made by Vice Chair Magazine to approve the minutes as presented. Mr. Johnson seconded the motion that unanimously passed. Vice Chair Magazine also noted the date on the agenda should be August 14, 2006 and not September 11, 2006. IV. Safety Committee Education and Training Program Mr. Landress reported they have a new position, filled by Ray Altman, who would conduct training sessions. They will have something ready for the next meeting. The committee discussed conducting training at various locations with adequate parking such as the Hester Center or a municipal facility. Mr. Landress noted there has been some fire training at Utilities. 1 . Meeting Minutes Safety Committee Boynton Beach, Florida V. Unfinished Business August 14, 2006 A. Fire Drills Mr. Landress reported some training has occurred in Utilities. B. Proud to be a Safe Worker Awards Vice Chair Magazine announced in the fall, the City will be distributing the Safety Awards. He requested if the members knew of any employee who did anything extraordinary from a safety standpoint, to write them up and let the committee know. The information would also be put in the newsletter. C. Departmental Inspections & Safety Meetings This item was heard with Item D. D. Defensive Driver Course Vice Chair Magazine requested employees needing training should be directed to him. He reminded the members the Defensive Driving course only needed to be completed every three years and not on an annual basis. E. Incident Review Board Referrals There were no referrals. F. Lightning Detection Policy Mr. John Bebensee distributed information regarding what the Recreation and Parks Department currently has for lightning detection. He also distributed information, which was used as an adjunct for the 30/30 rule. Vice Chair Magazine advised he had a policy he would be distributing at the next meeting. Mr. Bebensee reported the new 800 mhz system is working very well. With the old system, they were receiving a lot of false readings. VI. New Business A. Safety Footwear Review Vice Chair Magazine indicated there has been an issue raised about the safety footwear with the Fire Department's Fire/Life Safety Division. The question was whether those individuals should be receiving the safety shoe allowance. Vice Chair Magazine explained in the past, the Fire Department did not want to be part of the safety shoe program. Now that there is reimbursement, however, there are some individuals who now want to participate. Vice Chair Magazine explained there was a uniform policy for the Fire Department. He asked whether Fire and Life Safety provided the uniform, if employees needed to purchase the 2 . Meeting Minutes Safety Committee Boynton Beach, Florida August 14, 2006 uniform or whether there was reimbursement or an allowance for the uniform. Mr. Landress responded the uniforms were provided in the same way the operations personnel were. Vice Chair Magazine thought this could be double dipping if the Fire Department provides the footwear based upon the uniform needs. In that instance, he explained, to pay for shoes seemed inappropriate. Mr. Landress will discuss the issue at an upcoming fire meeting later in the day and would request the Fire Marshall contact Vice Chair Magazine about the matter. This item will be continued to the next meeting. The safety shoe allowance for new employees was also discussed. Utilities had several new employees start after the allowance was issued to the current employees. Chair Bobich contacted HR and Vice Chair Magazine, and asked if he should compile a list, have the department director sign off and then submit to HR, Risk Management and then the Finance Department. A recommendation needs to be made on the issue. Additionally, some employees were not full time employees and did not get an allowance. Some employees were also no longer probationary employees. Vice Chair Magazine explained part of the concern was if an employee comes to work mid-year between payment of the allowance, they may wind up getting twice the allowance in a matter of a few months. There was discussion if the employee was on the job less than six months, the second check should not be given. The shoe allowance checks are issued in July. Nothing in the bargaining unit contract indicated pro-rating a check. As a draft policy recommendation, the board agreed that for new employees starting after issuance of the checks, a list would be formulated of those employees and their corresponding positions, signed by the department director and forwarded to the HR director for transmittal to the Finance Department for payment. If an employee starts work in November, they would not get another check until July. B. Safety Manual Review Vice Chair Magazine indicated he was out last week and will bring the matter back at the next meeting. Each member will be assigned a chapter to review. C. Departmental Safety Issues Vice Chair Magazine advised the City was continuing with the Safety Newsletter. He requested feedback on the newsletter and indicated some employees have not received the information. Some of the board members explained they routinely distribute the Safety Bulletins. Vice Chair Magazine reported there would be some trinkets for distribution at the next meeting with the motto, "Safety is a Team Sport", however the company misspelled the word "Risk" and used the word "Rick" Management. He explained they were trying to expand their marketing on safety . VII. Announcements There were no announcements. 3 . Meeting Minutes Safety Committee Boynton Beach, Florida August 14, 2006 VIII. Next Meeting Date The next meeting is Monday, September 11, 2006, at 10:00 a.m. IX. Adjournment Motion A motion was made by Mr. Landress to adjourn. Ms. Mack seconded the motion that unanimously passed. Meeting adjourned at 10:28 a.m. Respectfully submitted, OCJwJu /-~PAJJYO//t) Catherine Cherry-Guberman Recording Secretary 081606 4