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Agenda 08-24-06
~ r,/"-'-'+" ..~~<."" 1~~Y~Te~ltRA . East Side-West Side-Seaside Renaissance BOYNTON BEACH C.R.A. BUDGET WORKSHOP AUGUST 24, 2006 6:00 P.M. BOYNTON BEACH SENIOR CENTER 1021 S. Federal Highway, Boynton Beach Florida AGENDA I. Call to Order: Chairman, Henderson Tillman II. Presentation ofCRA Park Plan, Jody Rivers, Superintendent of Parks III. Discussion of Strategic Plan IV. Review and Discussion of 1" Draft Budget FY 06-07 V. Adjournment 915 South Federal Highway, Boynton Beach, FL 33435, (0) 561~ 737- 3256, (F) 561-737-3258 .. ','J , ,I ,< f/' -.11' " f" ..... Y Ii (" ,'o- j . " 'I, ff. , ir " l. ~ .,' " 1 ,; i ""', ~~ ';.'-4 I - - - -- - C.R.A. DIRECTOR 100 PERSONNEL SERVICES 115 AUTO ALLOWANCE 200 CONTRACTUAL EXPENSES 203 MISCELLANEOUS 220 PROMOTIONAL & BUSINESS TRAVEL 225 CONFERENCES, MEETINGS & SEMINARS 226 MEMBERSHIP DUES 227 DELIVERY SERVICES 229 CAREER DEVELOPMENT 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 355 SUBSCRIPTIONS 360 BOOK & PUBLICATIONS 365 OFFICE PRINTING COSTS CODE: 51230 $195,000.00 $ 4,030.00 $ 500.00 $ 2,000.00 $ $ 10,000.00 $ 4,870.00 $ 500.00 $ 3,000.00 $ 1,000.00 $ 7,500.00 $ 1,316.00 $ 1,000.00 $ 2.500.00 $233,216.00 AUDITOR 202 227 AUDITOR DELIVERY SERVICES I 202 I CONTRACTUAL EXPENSES ANNUAL AUDIT FEE FOR FY 06/07 OUT OF POCKET EXPENSE CODE: 51320 1$ 10,700.00 $ 200.00 $ 10,900.00 I $ 9,900.00 $ 800.00 $ 10,700.00 FINANCE 100 PERSONNEL SERVICES 115 AUTO ALLOWANCE 200 CONTRACTUAL EXPENSES 201 BANK FEES 203 MISCELLANEOUS 225 CONFERENCES MEETINGS & SEMINARS 226 MEMBERSHIP DUES 227 DELIVERY SERVICES 22. CAREER DEVELOPMENT 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 355 SUBSCRIPTIONS 360 BOOK & PUBLICATIONS 365 OFFICE PRINTING COSTS 400 EQUIPMENT COSTS I 200 I CONTRACTUAL EXPENSES AD? chanJes per payroll @;!$7Q x 26 AD? charges for tax filing repOrts INCODE CHECK SIGNING UPDATE MISCElLANEOUS CODE: 51325 $ 149,000.00 $ 2,600.00 $ 4,500.00 $ 500.00 $ $ 8,200.00 $ 1,300.00 $ 361.00 $ 3,000.00 $ 1,500.00 $ 3,000.00 $ $ 100.00 $ 1,040.00 $ 1,000.00 $ 176,101.00 1,820.00 200.00 1,000.00 1,480.00 4,500.00 500.00 $ 2,000.00 2,400.00 1,800.00 2,000.00 8,200.00 500.00 300.00 500.00 1,300.00 361.00 3,000.00 1,500.00 201 J BANK FEES VARIOUS BANK CHARGES OFFSET BY INTEREST INCOME 203 MISCELLANEOUS COSTS r 225 I CONFERENCES, MEETINGS & SEMINARS I INT.PARKING INSTITUTE CONFERENCE FRA CONFERENCE FGFOA CONFERENCE GFOA CONFERENCE 226 I MEMBERSHIP DUES IPI FGFOA GFOA 227 I MILEAGE & DELIVERY SERVICES DELIVERY OF VARIOUS MATERIALS 229 I CAREER DEVELOPMENT SOFTWARE TRAINING TUITION FOR SCHOOLS 300 I OFFICE EXPENSES VARIOUS EXPENSES 310 I OFFICE SUPPLIES 12 MONTHS OF VARIOUS SUPPLIES FOR COMPUTERS AND PRINTERS GENERAL OFFICE SUPPLIES 355 SUBSCRIPTIONS 360 I BOOK & PUBLICA TIONS VARIOUS MANUALS I 365 I OFFICE PRINTING COSTS bUdget preparation printing blank check stock TAB PREPARATION 3,000.00 100,00 500.00 400.00 140.00 1,040.00 400 I NEW EQUIPMENT OFFICE NETWORK PRINTER 1,000.00 INSURANCES 200 CONTRACTUAL EXPENSES 213 GENERAL PROPERTY COVERAGE 214 EMPLOYEE FIDELITY COVERAGE 215 DIRECTORS & OFFICERS LIABILITY POLICY 200 I CONTRACTUAL EXPENSES I BROKERS FEE CITY INTERLOCAL STOP LOSS COVERAGE COMPUTERS & SOFTWARE POLICY SPECIAL EVENTS & CONCERTS POLICY I 213 I GENERAL PROPERTY COVERAGE P.G.I.T. POLICY FOR PROPERTY P.G.I.T. POLICY FOR GENERAL LIABILITY 214 I EMPLOYEE FIDELITY COVERAGE MONEY & SECURITY INSURANCE 215 I DIRECTORS & OFFICERS LIABILITY POLICY DIRECTORS & OFFICERS POLICY & EMPLOYEMENT PRACTICES POLICY CODE: 51410 $ 7,884.00 $ 44,570.00 $ 825.00 $ 3,610.00 $ 56,889.00 2,229.00 2,000.00 1,155.00 2,500,00 7,884.00 34,466.00 10,104.00 44,570.00 825.00 3,610.00 PROFESSIONAL SERVICES CODE: 51420 200 CONTRACTUAL SERVICES 201 CONTRACT LEGAL 203 LOBBYING COSTS - STATE & FED. 204 CITY STAFF 227 MILEAGE & DELIVERY SERVICES 228 BUILDING & DEMO FEES $ 126,000.00 $ 350,000.00 $ 80,000.00 $ 7,325.00 $ 200.00 $ 50,000.00 $ 613,525.00 I 200 I CONTRACTUAL EXPENSES I PROFESSIONAL SERVICES SUCH AS ARCHITECTS GUEST SPEAKERS, CONSULTANTS, ETC 126,000.00 I 201 I CONTRACT LEGAL LEWIS LONGMAN'S ANNUAL FEE FOR LEGAL SERVICES ANY ADDITIONAL LEGAL BILLS ARE ALSO PAID FROM HERE MLK MASTER AGREEMENT Legal for Land Trust Legal for Incluslonary Zoning 275,000.00 $ 50,000.00 $ 15,000.00 $ 10,000.00 $ 350,000.00 203 I LOBBYING COSTS - STA TE & FED. REPRESENTATION IN TALLAHASSE CRA REPRESENTATION 30,000.00 $ 50,000.00 $ 80,000.00 204 I CITY STAFF FIRE INSPECTIONS, ETC SPECIAL INVESTIGATIONS @ 125/HR HR CONSUL TANTING ILA 500/MONTH TRAINING CLASSES @ 50/EMP 227 I MILEAGE & DELIVERY SERVICES DELIVERIES TO LEWIS LONGMAN 500.00 625.00 6,000.00 $ 200.00 $ 7,325.00 I 200.00 228 I BUlLD/NG & DEMO FEES DEMO OF CRA BUILDINGS 50,000.00 PLANNING CODE: 51440 $ 86,000.00 $ 124,000 $ $ 1,000 $ 3,800 $ 900 $ 500 $ 1,500 $ 3,000 $ 1,200 $ 200 $ 300 $ 2,500 $ 300 $ 225,200 I 100 PERSONNEL SERVICES I 200 CONTRACTUAL EXPENSES 203 MISCELLANEOUS 216 ADVERTISING & PUBLIC NOTICES 225 CONFERENCES. MEETINGS & SEMINARS 226 MEMBERSHIP DUES 227 DELIVERY SERVICES 229 CAREER DEVELOPMENT 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 355 SUBSCRIPTIONS 360 BOOK & PUBLICATIONS 365 OFFICE PRINTING COSTS 400 EQUIPMENT COSTS I 200 I CONTRACTUAL EXPENSES MISC $ 4,000 Surveys & Aooraisals $ 85,000 Consultant for IncJusionary Zoning $ 25,000 Consultant for Prooerty Database Creation $ 10000 $ 124,000 203 MISCELLANEOUS COSTS $ 216 ADVERTISING & PUBLIC NOTICES 1$ 1,000 225 I CONFERENCES, MEETINGS & SEMINARS 1 APA $ 1,800 ICSC $ 1,000 FRA $ 1,000 $ 3,800 226 I MEMBERSHIP DUES I APA $ 250 AICP $ 200 ICSC $ 450 $ 900 227 DELIVERY SERVICES 1$ 500 229 CAREER DEVELOPMENT 1$ 1,500 300 1 OFFICE EXPENSES I VARIOUS EXPENSES $ 2,000 Software for Property database creation $ 1,000 $ 3,000 310 I OFFICE SUPPLIES I VARIOUS SUPPLIES $ 1,200 355 I SUBSCRIPTIONS I ULI $ 50 APA $ 50 AICP $ 50 ICSC $ 50 $ 200 360 I BOOK & PUBLICA TIONS I Misc. $ 300 365 I OFFICE PRINTING COSTS 1 DElRAY BLUE PRINT $ 1,500 VARIOUS OTHER $ 1,000 $ 2,500 400 NEW EQUIPMENT I $ 300 BUILDINGS&GROUNDS CODE: 200 CONTRACTUAL EXPENSES 205 RENTAL OF OFFICES 206 MAINTENANCE & CLEANING OF OFFICES 207 OFFICE SPACE CHARGES 208 EQUIPMENT LEASES - COPIERS 209 PROPERTY MAINTENANCE COCTS 315 POSTAGE 325 ELECTRIC COSTS 326 WATER COSTS I 400 EQUIPMENT COSTS $ 2,000.00 $ 48,229.00 $ 5,400.00 $ 3,700.00 $ 11,616.00 $ 150,000.00 $ 2,000.00 $ 10,000.00 $ 8,000.00 $ 5,000.00 $ 245,945.00 200 1 CONTRACTUAL EXPENSES 1 CONSUMABLE OFFICE NEEDS $ 2,000 205 1 RENTAL OF OFFICES 1 $4,000 PER MONTH FOR SAILFISH $ 48,000 ONE MONTH STORAGE UNIT $ 229 $ 48,229 206 1 MAINTENANCE & CLEANING OF OFFICES 1 MONTHLY OFFICE CLEANING FEE $ 5,400 $ $ 5,400 207 1 OFFICE SPACE CHARGES 1 COST OF AL TERI NG OR ADDI NG TO OFFICE $ 3,700 208 1 EQUIPMENT LEASES - COPIER 1 COLOR COPIER @ $427.00/MONTH $ 5,124 IMAGISTICS COPIER @521.00/MONTH $ 6,252 OVERAGE FEES $ 240 $ 11,616 209 1 PROPERTY MAINTENANCE COSTS 1 PROMENADE ANNUAL MAINTENANCE COST PER CITY $ 100,000 MAINTAINING ALL CRA PROPERTY $ 10,000 ADDITIONAL LANDSCAPING COSTS $ 40,000 $ 150,000 315 1 POSTAGE 1$ 2,000 325 1 ELECTRICITY COSTS 1$ 10,000 PPROMENADE POLES & 915 SO FEDERAL 326 1 WATER COSTS 1 915 SOUTH FEDERAL $ 500 PROMENADE ANNUAL WATER COSTS $ 7,500 $ 8,000 400 1 EQUIPMENT COSTS 1$ 5,000 EQUIPMENT & FURNITURE COSTS UNANTICIPATED 51620 MARINA CODE: 51630 $ 10,000 $ 1,000 $ 15,000 $ 6,000 $ 2,000 $ 5,000 $ 39,000 200 CONTRACTUAL EXPENSES 206 MAINTENANCE & CLEANING 209 PROPERTY MAINTENANCE COCTS 325 ELECTRIC COSTS 326 WATER CHARGES 400 EQUIPMENT COSTS 200 1 CONTRACTUAL EXPENSES I UNKNOWN $ 10,000 206 MAINTENANCE & CLEANING $ 1,000 209 I PROPERTY MAINTENANCE COCTS I UNKNOWN $ 15,000 325 I ELECTRICITY COSTS 1$ 6,000 ESTIMATED 326 I WA TER CHARGES 1$ 2,000 ESTIMATED 400 I EQUIPMENT COSTS 1$ 5,000 UNKNOWN SOFTWARE & TECHNOLOGY 200 CONTRACTUAL EXPENSES 210 CITY I T SUPPORT 211 COMPUTER SOFTWARE LICENSES 212 FINANCIAL SOFTWARE L1C.& SUPPORT 400 EQUIPMENT COSTS 200 1 CONTRACTUAL EXPENSES NEW SOFTWARE 210 I CITY I T SUPPORT SECOND YEAR@ 18,540 2/1/2007 - 1/31/2008 211 I COMPUTER SOFTWARE LICENSES ESRI 212 I FINANCIAL SOFTWARE LlC.& SUPPORT INCODE ANNUAL SOFTWARE MAINT IN CODE ANNUAL NETWORK SUPPORT FEE 400 1 EQUIPMENT COSTS ADDITIONAL SOFTWARE CODE: 51680 $ 1,200.00 $ 18,540.00 $ 5,000,00 $ 4,337.00 $ 1,000.00 $ 30,077.00 1,200.00 18,540.00 5,000.00 3,737.00 600.00 4,337.00 1,000.00 CONTINGENT ACCOUNT I CONTRACTUAL EXPENSES 1$ CONTINGENTCIES $ 500,000.00 CARRY FORWARD $ 500,000.00 CODE: 51990 200 POLICE OVERTIME CONTRACTUAL EXPENSES POLICE OVERTIME COSTS CODE: 53120 I $ 120,000.00 TRANSPORTATION 200 CONTRACTUAL EXPENSES 230 TROLLEY OPERATIONS 231 TROLLEY MARKETING 232 TROLLEY SYSTEMS COSTS (One Time) 200 1 CONTRACTUAL EXPENSES VARIOUS ROUTE SIGNS 230 I TROLL Y OPERA TlONS I MONTHLY ROUTES t!il41,650/MONTH SUMMER ROUTE @7,735/MONTH NEW ROUTE TO DELRAY t!il7,000/MONTH MISC EVENTS 231 I TROLL Y MARKETING I AMBIT CONTRACT COST ADD PLACEMENTS 232 1 TROLLY SYSTEMS COSTS (One Time) CHANGES TO WEB SITE HURRICAN POSTINGS SIGNS FOR ROUTES AND TROLLEY'S CODE: 55110 $ 500.00 $ 556,920.00 $ 84,000.00 $ 5,000.00 $ 646,420.00 500.00 499,800.00 46,410.00 5,710.00 5,000.00 556,920.00 84,000.00 5,000.00 GRANTS PROGRAM CODE: 57200 200 CONTRACTUAL EXPENSES 236 PBC DEVELOPMENT REGIONS GRANT 237 RESIDENTIAL IMPROVEMENT PROGRAM 238 COMMERCIAL IMPROVEMENT PROGRAM 239 ECONOMIC DEVELOPMENT PROG. 240 DIRECT INCENTIVE PROGRAM $ $100,000.00 $ $ 100,000.00 $ 125,000.00 $ $ 325,000.00 200 CONTRACTUAL EXPENSES 236 I PBC DEVELOPMENT REGIONS GRANT I $ 100,000 237 I RESIDENTIAL FACADE PROGRAM I 10 grants $ 238 I COMMERCIAL FACADE PROGRAM I 5 grants $ 100,000 239 I ECONOMIC DEVELOPMENT PROG. I Small Business Assistance Program $ 100,000 YOUTH INVOLVMENT GRANT $ 25,000 $ 125,000 240 DIRECT INCENTIVE PROGRAM 1$ MARKETING & COMMUNICATIONS 100 PERSONNEL SERVICES 200 CONTRACTUAL EXPENSES 216 ADVERTISING & PUBLIC NOTICES 217 NEWSLETTER 218 ANNUAL REPORTS & BROCHURES 219 FESTIVALS & EVENTS 225 CONFERENCES, MEETINGS & SEMINARS 227 DELIVERY SERVICES 236 PHOTOGRAPHY & VIDEOS 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 360 BOOK & PUBLICATIONS 365 OFFICE PRINTING COSTS I 200 I CONTRACTUAL EXPENSES AMBIT Account and PR Services OUTSIDE CONSULTANT FOR EVENTS 1 216 1 ADVERTISING & PUBLIC NOTICES Florida Trend Urban Land ICSC Conference Directory Workshop legal notices 1 217 1 NEWSLETTER H.OB. HeartBeat (quarterly) I 218 I ANNUAL REPORT & MISC. COLLA TERAL Annual Report - January 2007 Misc. brochures, event flyers, invitations I.C.S.C. Conference booth materials 219 I FESTIVALS & EVENTS I 225 I CONFERENCES, MEETINGS & SEMINARS Florida Festivalsand Events (F.F.EA) Smalltowns and Downtowns F.RA I.DA Governer's Conference 227 I MILEAGE & DELIVERY SERVICES I 236 1 PHOTOGRAPHY & VIDEOS CRA DVD editing and updates Misc. photography - headshots, events, file photos, etc. 300 I OFFICE EXPENSES VARIOUS EXPENSES 310 I OFFICE SUPPLIES VARIOUS EXPENSES 360 I BOOK & PUBLICA TIONS I 365 I OFFICE PRINTING COSTS Article reprints & Letterhead, envelopes, business cards, holiday cards, thank you notes CODE: 57400 $ 60,000.00 $ 76,900,00 $ 35,000.00 $ 14,000.00 $ 50,000.00 $ $ 6,000.00 $ 200.00 $ 15,000.00 $ 2,500.00 $ 2,500.00 $ 200.00 $ 2,500.00 $ 264,80000 $62,500.00 14,400.00 $76,900.00 $35,000.00 $14,000.00 $50,000.00 $0.00 $6,000.00 200.00 $10,000.00 $5 000 00 $15,000.00 2,500.00 2,500.00 200.00 2,500.00 SPECIAL EVENTS 100 PERSONNEL SERVICES 216 ADVERTISING & PUBLIC NOTICES 219 FESTIVALS & EVENTS 222 BUSINESS PROGRAMING 223 BUSINESS GENESIS 225 CONFERENCES, MEETINGS & SEMINARS 226 MEMBERSHIP DUES 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 355 SUBSCRIPTIONS 360 BOOK & PUBLICATIONS 365 OFFICE PRINTING COSTS 216 1 ADVERTISING & PUBLIC NOTICES I 219 1 FESTIVALS & EVENTS Pirates Event, Oct. Holiday Concert, Tree lighting and Parade, Dec. Holiday Staff Party, Dec. Marina Seafood and Pineapple Fest, Mar. VIP COCKTAIL PARTY Two Georges Fishing Tournament, Aug. H.O.B. Back To School Bar-b-que, Sept. HOLIDAY LIGHTS HeritageFest SUPER WEEKEND, Feb. 222 BUSINESS PROGRAMING 222 BUSINESS GENESIS 225 I CONFERENCES, MEETINGS & SEMINARS 1 226 MEMBERSHIP DUES 300 OFFICE EXPENSES 310 OFFICE SUPPLIES 355 SUBSCRIPTIONS I 360 BOOK & PUBLICA TlONS I 365 OFFICE PRINTING COSTS CODE: 57500 $20,000.00 164,250.00 750.00 30,000.00 15,000.00 5,000.00 15,000.00 25,000.00 50,000.00 $325,000.00 224 I SIGN CONSTRUCTION NEW PROPERTY SIGNS 10,000.00 H EAR T OF BOY N TON 200 CONTRACTUAL EXPENSES 232 NON PHASE I PROPERTY ACQUISITION 200 I CONTRACTUAL EXPENSES Properly Cleanup & ENHANCEMENT 232 NON PHASE I PROPERTY ACQUISITION CODE: $ 200,000.00 200,000.00 58200 DEVELOPMENT PROJECTS 200 CODE: 1 $ 2,400,29500 1 $ 4,000.00 $ 10,000.00 $ 120,000.00 $ 300,000.00 $ 1,041,295.00 $ 925,000.00 $ 2,400,295.00 200 1 CONTRACTUAL EXPENSES I CONTRACTUAL EXPENSES Jaycee Park - env. Monitoring Mangrove Environ.Monitor. Jaycee Park - env. Maintenance Galaxy Park BI-CENTENIAL PARK Ocean One Eminent Domain SEA MIST MARINA 58300 EMPLOYEE BENEFITS 151 FICA 152 MEDICARE 153 RETIREMENT PLANS 457tbl & 401/al 154 WORKERS COMPENSATION INSUR. 155 HEALTH INSURANCE 156 DENTAL INSURANCE 157 LIFE INSURANCE 158 SHORT TERM/LONG TERM DISABILITY 159 UNEMPLOYMENT CHARGES 160 VISION INSURANCE 151 FICA 152 MEDICARE 153 RETIREMENT PLANS 457(b) & 401(a) 154 WORKERS COMPENSATION INSUR. 155 HEAL TH INSURANCE 10/ MONTH TIMES 7 EMP 156 DENTAL INSURANCE 157 LIFE INSURANCE 158 SHORT TERM/LONG TERM DISABILITY 159 UNEMPLOYMENT CHARGES 160 VISION INSURANCE CODE: 59000 $ 32,401 $ 7,999 $ 60,495 $ 5,714 $ 32,254 $ 3,164 $ 2,064 $ 2,634 $ 5,000 $ 458 $ 152,183 TRANSFERS TO DEBT SERVICE FUND 810 LOAN PRINCIPAL 820 LOAN INTEREST 811 BOND # 1 PRINCIPAL 821 BOND #1 INTEREST 812 BOND # 2 PRINCIPAL 822 BOND # 2 INTEREST 810 LOAN PRINCIPAL 820 LOAN INTEREST 811 BOND #1 PRINCIPAL 821 BOND #1 INTEREST 812 BOND #2 PRINCIPAL 822 BOND #2 INTEREST LOAN PRINCIPAL FOR MARINA PAD LOAN INTEREST FOR MARINA PAD CODE: 59800 $ 675,823 $ 204,015 $ 600,000 $ 786,615 $ 235,000 $ 588,320 $ 3,089,772 $ 175,823 $ 129,015 $ 600,000 $ 786,615 $ 235,000 $ 588,320 $ 500,000 $ 75,000 REVENUES CODE: AMOUNT T.I.F. 41000 $ 9,000,000.00 TROLLEY ROUTE GRANT - MPO/PALM TRAN 42100 MARINA FUEL DOCK GRANT- COUNTY 42110 $ 500,000.00 MARINA RENTS 42115 $ 120,000.00 TROLLEY MARKETING INCOME 43100 $ 10,000.00 FESTIVAL & EVENT INCOME 44100 $ 2,000.00 INTEREST ON INVESTMENTS 46100 $ 180,000.00 CONTRIBUTIONS & DONATIONS 47100 $ 1,000.00 MISCELLANEOUS INCOME 48100 $ - REFUND FROM PRIOR YEAR EXPENSES 48200 $ - OTHER FINANCING SOURCES 49100 $ - $ 9,813,000.00 BOND 1 PROGRAMS HOB Phase I Relocation Costs Marina Pad Purchase BBB Design & Construction Plans MLK Design & Construction Plans BOND 2 PROGRAMS HOB Phase I Land Assembly 4th Avenue Design & Construction Affordable Access Program HOB Residential Improvement Program $ 50,000.00 $ 1,000,000.00 $ 250,000.00 $ 250,000,00 $ 1,550,000.00 $ 4,700,000.00 $ 1,860,000.00 $ 3,000,000.00 $ 440,000,00 $ 10,000,000.00