R06-170
II
1 RESOLUTION NO. ROb- no
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO.1 TO TASK ORDER NO. U-04-18-2
6 IN THE AMOUNT OF 49,857.00 TO STANLEY
7 CONSULTANTS, INC., PROVIDING FOR CONVERSION
8 OF EXISTING UTILITY BASE MAPS TO A NEW
9 AUTOCAD STANDARD; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12
13
14 WHEREAS, Task Order U-04-18-2 was approved by the City Commission on
15 September 6, 2005, which included services for development of an AutoCAD standard, work
16 flow process, conversion of the base maps and training; and
17 WHEREAS, the AutoCAD standard allows for conversion to GIS for use by other
18 City departments, while maintaining utility data in a CAD format; and
19 WHEREAS, the City Commission of the City of Boynton Beach upon
20 recommendation of staff, deems it to be in the best interest of the citizens of the City of
21 Boynton Beach to authorize execution of Amendment No. I to Task Order U04-18-2 in the
22 amount of $49,857.00 to Stanley Consultants.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the approval and execution of Amendment No. I to Task Order
S:\CAIRESO\Agreements\Task - Change OrderslStanley - Amnd No 1 to Task Order U04-18-2.doc
II
U04-18-2 in the amount of $49,857.00 to Stanley Consultants, providing for conversion of
2 existing utility base maps to a new AutoCAD standard.
3
Section 3.
This Resolution shall become effective immediately upon passage.
4
PASSED AND ADOPTED this ~ day of October, 2006.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23 ATTEST:
24
25
26
27
28
29
30
CITY OF BOYNTON BEACH, FLORIDA
S:\CA\RESO\Agreements\Task - Change Orders\Slanley - Amnd No 110 Task Order U04-18-2.doc
Task Order No. U-04-18-2
City of Boynton Beach Base Map Conversion
Amendment 1
Stanley Consultants
August 16, 2006
Ro6-/70
Background
For the past year, Stanley Consultants (CONSULTANT) has been assisting City of
Boynton Beach (CLIENT) with an update of their utility base maps. During this time,
CONSULTANT developed an AutoCAD standard and conversion process and converted
sample contractor submittals to the new standard. The project has reached the point
where conversion of the existing AutoCAD base maps to the new standard is required.
The AutoCAD standard covers file structure, layer naming, attributes, symbology, line
styles, text styles, and dimension styles. Water, sanitary, storm, and reuse utility data is
stored on continuous drawings that cover the entire service area. Background data
(topography, streets, edge-of-pavement, sidewalks, etc.) remains in the existing tiled base
maps. The AutoCAD standard allows for conversion to GIS for use by others, while
maintaining utility data in a CAD format.
><
The conversion process outlines the work required to bring the utility base maps up-to-
date. There is a one-time work effort to convert the existing base maps to the new
standard (covered by this amendment) and to synchronize the utility base maps with
updated information from the City GIS. There is the on-going effort to convert
contractor submittals to the new standard and merge the data with the base maps. Future
contractor submittals would conform to the new standard, but still require merging the
data with the base maps.
Finally, the AutoCAD standard and conversion process were applied to four sample
projects: NE 17th Ave., Surf Rd. Area, Canterbury, and Quantum Park Townhomes.
This effort provided valuable information on the amount of time required to convert data
to the new standard.
Objective
The objective of this work is to convert the CLIENT utility base maps from their existing
format to the new standard (AutoCAD Map).
Scope of Work
CONSULTANT shall convert eXlstmg thirty-nine (39) utility base maps to the new
standard. The work shall cover water, sanitary sewer, storm sewer, and reuse water
utility infrastructure that are already incorporated in the existing utility base maps.
City of Boynton Beach WO#2 - Base Map Conversion Amendment 1
Page I of3
Existing utility base maps are tile-based. There is one AutoCAD dwg file for each public
land survey system section. Each dwg file contains both utility and non-utility items.
Following the standard, four separate AutoCAD Map dwg files shall be created to store
the data, one dwg file for each utility system (water, sanitary sewer, storm sewer, and
reuse water). The items for each utility system shall be removed from the base maps and
merged together into the new utility files. Items shall be reassigned to the layers
identified by the new standard. Existing two-line representation of buried pipes shall be
modified to single-line representation. Symbology shall be changed to the standard
symbol set. Attribute data available on the base maps will be entered as object data in
AutoCAD Map.
Non-utility items (e.g. roads, property boundaries, building outlines, roadway centerlines,
topography, etc.) contained on the existing base maps will remain in the same tile-based
AutoCAD format with the existing layering and symbology.
Monthly progress meetings shall be held at CONSULTANT office to review progress.
Deliverables:
1. Four (4) AutoCAD Map 2006 dwg files.
Compensation
CLIENT shall compensate CONSULTANT a maximum not to exceed amount of
$49,857.00 based on time and materials outlined in Exhibit A.
The total revised fee is summarized below:
Original Budget
Amendment I
Revised Total Fee
$96,637.00
$49,857.00
$146,494.00
Duration of Services
The duration of services anticipated is four (4) months from receipt of Notice To Proceed
from CLIENT.
Additional Services
The following Additional Services are not included in Basic Services and are at
CLIENT'S option. These services, if exercised by CLIENT and agreed to by
CONSULTANT, shall be paid for in addition to compensation for Basic Services.
CONSULT ANT is not authorized to proceed with performance of any Additional
Services unless they are duly authorized, in writing, by CLIENT.
City of Boynton Beach WO#2 - Base Map Conversion Amendment I
Page 2 of3
I. Field verification and completion of data contained in the existing base maps.
2. Converting updated AutoCAD utilities base maps into ESRI GIS format.
3. Conversion of additional data beyond the water, sanitary sewer, storm sewer, and
reuse water utilities. Additional data includes planimetrics, building outlines,
trees, streets, parking lots, back of curb, right-of-way lines, survey
monumentation, topography (elevation contours).
APPROVED BY;
CITY OF BOYNTON BEACH, FLORIDA
By:
~
City Manager
Dated this qtL day of [) r!i'/!..r/L)
SUBMITTED BY:
STANLEY CONSULTANTS, INC
,2006
~PPROJED AS.. TO ~ORM: /~ .' ~
LkiU'L/'~L.fAct2J1d~-,
~..\ I't-'5N . CITY AITORNEY,
//
.
By:
,"
(/
<'~.,-<=-~
.-:;.~
Tshaka Dennis, P.E.
Vice President
City of Boymon Beach WO#2 - Base klap Conversion Amendment /
Page3 of 3