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Minutes 10-11-06 MINUTES OF THE COMMUNITY RELATIONS BOARD REGULAR MEETING HELD IN CITY COMMISION CHAMBERS, CITY HALL BOYNTON BEACH, FLORIDA ON OCTOBER 11, 2006 AT 7:00 P.M. Present: Blanche Hearst-Girtman Alfred Levy Brian Miller, Chair Eddie Mitchell, Vice Chair Joyce Mura Stanley Sorgman Phyllis Stern Brenda Lee Williams Absent: Sanford Mendelsohn, Alternate I. Call to Order/Pledge of Allegiance Chair Miller called the meeting to order at 7:03 p.m. Vice Chair Miller led the recitation of the Pledge of Allegiance to the Flag. II. Roll Call The Recording Secretary called the roll and declared a quorum was present. III. Recognition of Visitors Ms. Williams introduced a friend in the audience, Ms. Mary Small. IV. Approval of Agenda Chair Miller added a discussion of the November meeting date to the agenda under New Business. Motion Mr. Sorgman moved to approve the agenda as amended, seconded by Ms. Mura and unanimously passed. V. Approval of Minutes from September 13, 2006 Motion Mr. Levy moved to approve the minutes as presented, seconded by Ms. Hearst-Girtman, and unanimously carried. Meeting Minutes Community Relations Board Boynton Beach, Florida October 11, 2006 VI. Announcements Vice Chair Mitchell remarked the board had been accustomed to receiving agendas about a week in advance of the meetings, and this had been much appreciated. Others echoed this. It allowed the members to make adjustments to their schedules and consider additions they might want to make to the agenda. He realized the meeting date was set in advance for specific days and times, but when he did not receive an agenda, he thought there might have been a change. Ms. Mura commented the meeting dates and times were established in advance for the year and the members should make their plans accordingly. She added the City Clerk's office sent the meeting minutes out to the members and they were receiving an additional set from the Board Liaison when the agendas were sent out. She believed sending a second set of minutes was a waste of time and money. Ms. Stern commented if she had received the agenda, she might have had an opportunity to check her calendar at home about the November meeting conflict. Chair Miller remarked he had only heard about the November meeting conflict on the afternoon of the meeting and that was why a revised agenda had been done. He thought the members would have had the agenda since the previous Friday, since that was when the agenda had been firmed up. He would discuss this with the Board Liaison. VII. New Business A. Discuss November 8 Meeting Conflict (Discussed out of order) Chair Miller commented the CRB's regular meeting date in November would conflict with the City Commission's meeting, which had been rescheduled to November 8 due to the election on November 7. Chair Miller did not believe the CRB should hold a meeting that conflicted with the City Commission's meeting, since some members might wish to attend the City Commission meeting. After discussion, the dates of November 1 (first choice) and November 9 (second choice) were suggested. Chair Miller was to discuss this with the City and advise the members of the result. Ms. Stern suggested having the meeting in the first week of December instead of on November 9. A. Holiday Break in December Chair Miller noted it had been customary for the CRB to have a holiday break in the month of December. Motion Vice Chair Mitchell moved to cancel the December CRB meeting due to the holidays. Mr. Levy seconded the motion that passed unanimously. VIII. Old Business A) Community Forum on Disaster Planning - Joyce Mura 2 Meeting Minutes Community Relations Board Boynton Beach, Florida October 11, 2006 Ms. Mura reported this was still in the discussion stage. Deputy Fire Chief Ness had requested a list of homeowner associations from Regenia Scott to identify their target audience. When the list was received, they would send out a flyer or postcard as Ms. Scott had done for the Networking meeting. When this had been accomplished, committee members would be tasked with the preparation of a mock disaster plan for their particular community, including an evacuation plan. Ms. Mura declared Community Emergency Response Team (CERT) had a table at the recent Networking meeting between the City and area homeowner associations. A number of community leaders signed up for presentations from CERT and/or the Fire Department on the Ribbon and CERT programs. Mr. Sorgman was very pleased with the recent Networking meeting, saying it had been excellent and they should have them more frequently. Others agreed. Ms. Stern commented it had been a very successful way to bring the city and the citizens together. She alluded to an especially helpful exercise where the needs of the various communities were listed and prioritized. B) Pride in Boynton Beach - Chair Miller This discussion was tabled to the next meeting at the Chair's request. He had returned from out of town just prior to this meeting, and his presentation materials were not readily available. IX. Reports/Updates A. Tennis Carnival, Boynton Beach Tennis Center - Phyllis Stern Ms. Stern reported that all necessary arrangements had been made. In the area of sponsors, the Palm Beach Post would be present. Also, Ed Morse Cadillac was offering awards and prizes for the event and would, hopefully, make a financial contribution towards it. Since Hunters Run was not going to be doing the Tennis Carnival this year, Ms. Stern was proposing a golf event to the Hunters Run Board of Directors. A golf event would be for putting, pitching, and driving and she thought it would be a most exciting experience for the youth of the community. Chair Miller asked what the board could do in support of the Tennis Carnival. Ms. Stern responded a donation to cover the drinks would be much appreciated. To signify its participation in and support of the Tennis Carnival, the board decided by consensus to make a donation to it, using their own individual funds on behalf of the CRB. X. Adjournment Since there was no further business, the meeting was duly adjourned at 7:45 p.m. Res,:ectfully SU~i~~..l ~at~~r Susan Collins Recording Secretary (101206) 3