Agenda 11-21-06
The City of
Boynton Beach
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
November 21, 2006
Jerry Taylor
Mayor - At Large
Bob Ensler
Commissioner - District I
Mack McCray
Commissioner - District II
Mike Ferguson
Commissioner - District III
Carl McKoy
Vice Mayor - District IV
.
Kurt Bressner
City Manager
James Cherot
City Attorney
DISTRI T I
Janet M. Prainito
City Clerk
www.boynlon-beach.org
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WELCOME
Thank you for attending the City Commission Meeting
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
GENERAL RULES & PROCEDURES FOR PUBUC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
o Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
o Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
o Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item.
City Commission meetings are business meetings and, as such, the Commission retains the right to limit
discussion on an issue.
o Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
o Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission.
o Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded.
o
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the
Commission will be barred from further audience before the Commission by the presiding officer, unless
permission to continue or again address the Commission is granted by the majority vote of the Commission
members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
City of Boynton Beach
REGULAR CITY COMMISSION MEETING
AGENDA
November 21, 2006
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Rev. Dr. Marshall Cook, Boynton Beach Congregational Church
C. Pledge of Allegiance to the Flag led by Commissioner Mack McCray
. Administration of Oath of Office to Mayor
. Selection of Vice Mayor per Section 2-1.2 of City Code
. Administration of Oath of Office to Vice Mayor
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Announcements:
1. Introduction by Craig Clark, Interim Library Director, of Michael Hall as
Special Services Division, Schoolhouse Children's Museum Executive
Director.
B. Community and Special Events:
1. Holiday Extravaganza featuring the 4th annual Medieval Faire, Holiday
Parade and Holiday Tree Lighting will be held on December 9th and 10th.
. Saturday & Sunday, 11 a.m.-5 p.m. each day. Medieval Faire at
Intracoastal Park. Advance general admission tickets $5 at
Boynton Cinema, Old Boynton Rd. & Military Tr., and City Hall in
the Mall, Boynton Beach Mall next to Macy's. Gate general
admission $7. Children 3-10 and seniors 65+ $5.
. Saturday, Dec. 9, 5 p.m. Holiday Parade steps off south along
Federal Hwy. from Ocean Ave. to S.E. 12th Ave. FREE.
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
.
Saturday, Dee. 9, 6:30 p.m. Tree Lighting. - 100 block of E. Ocean
Ave. at Schoolhouse Children's Museum. FREE.
.
Saturday, Dee. 9, 7 p.m., Concert. Featuring Crystal Gayle and the
Gatlin Bros. - 100 block of E. Ocean Ave. FREE.
C. Presentations:
1. Proclamations
None
2. Presentation by Scott Wahlin regarding The Links at Boynton Beach becoming
a Certified Audubon Cooperative Sanctuary.
3. Presentation by Mayor Taylor of Certificates of Appreciation to the Recreation
and Parks Department's Planning Team for receiving national accreditation
through the Commission for Accreditation of Park and Recreation Agencies.
(CAPRA)
IV. PUBLIC AUDIENCE:
INDMDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the
discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Exoiration Date
II McCray Bldg. Bd of Adj & Appeals Alt 1 yr term to 4/07
II McCray Cemelery Board Aft 1 yr term to 4/07 Tabled (3)
I Ensler Code Compliance Board Alt 1 yr term to 4/07
IV McKoy Community Relations Board All 1 yr term 10 4/07
III Rodriguez Community Relations Board Reg 3 yr term to 4/08 Tabled (3)
Mayor Taylor Educalion and Youth Advisory Board Alt 1 yr lerm to 4/07 Tabled (3)
I Ensler Education and Youth Advisory Board All 1 yr term to 4/07 Tabled (3)
I Ensler Library Board All 1 yr term 10 4/07 Tabled (3)
II McCray Library Board Alt 1 yr lerm to 4/07
I Ensler Recreation & Parks Board Alt 1 yr term to 4/07
Mayor Taylor Recreation & Parks Board Reg 3 yr term 10 4/07 Tabled (2)
IV McKoy Recreation & Parks Board Reg 3 yr term to 4/08 Tabled (3)
2
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments.
A. Minutes
1. Agenda Preview Conference - November 3, 2006
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2006-2007 Adopted Budget.
1. Award Bid #011-2110-07/0D "ANNUAL CONTRACT FOR DRY CLEANING OF
POLICE UNIFORMS" to Green Tree Cleaners of Boynton Beach with an annual
expenditure of $32,400.
2. Approve the piggyback of the City of Boca Raton, FL Bid #2004-061 for
Wastewater Collection System Rehabilitation awarded to Chaz Equipment of
Wellington, FL. The total cost to the City of Boynton Beach is estimated at
$45,000.
3. Approve the piggyback of the City of Jacksonville, FL Bid #3-0203 for
Infrastructure Pipe Cleaning & TV Inspection Services awarded to A.U.I. LLC of
Jacksonville, FL. The total expenditure cost to the City of Boynton Beach is
estimated at $454,825.
4. Approve a piggyback with Musco Lighting in the amount of $293,000 for
replacement of the ball field lights damaged by Hurricane Wilma on Field 1 at
Little League Park based on a contract with the City of Jacksonville.
5. Approve a piggyback of a three agreement with Konica Minolta of Boca Raton,
FL for the City-wide leasing of copiers by utilizing State Contract #600-340-06-
01 and GSA Federal government pricing guaranteeing a 10% price reduction
estimated at an annual cost of $123,507.12 and an additional one time charge
of $4,182.
6. (This item was moved to VL Consent Agenda, C Resolutions, 4.a)
C. Resolutions
1. Proposed Resolution No. R06-194 RE: Approving and
authorizing execution of an Agreement for software maintenance with Queues
Enforth Development Ine., for Police Records Management - November 1,
2006 - October 30, 2007 in the amount of $48,213.
3
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
2. Proposed Resolution No. R06-19S RE: Approving and
authorizing execution of an agreement between the City of Boynton Beach
and the Cascade Lakes Residents' Association, Ine. to share the purchase cost
and use of an emergency diesel-powered pump at a City lift station. The net
cost to the City of Boynton is estimated to be $15,000.
3. Proposed Resolution No. R06-196 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Ronald L. Dawson for the property at 7833 Loomis St., Lantana,
FL. (Tropical Terrace LT 134)
4. Proposed Resolution No. R06-197 RE: Approving and
authorizing execution of Change Order #6 for the Library Expansion Project in
the amount of ($396,137.52).
a. Approve a piggyback of the Florida State Contract #420-590-02-1 with
R. George and Associates, Ine. for the design, purchase and installation
of shelving, furniture and computer lab accessories for the Boynton
Beach City Library. The estimated expenditure is approximately
$997,971.81.
5. Proposed Resolution No. R06-198 RE: Approving an
addendum to the contract for construction services for Brang Construction,
Inc. of Boca Raton, FL, Bid #054- 2413-06jOD for the Construction of the
Intracoastal Clubhouse Pavilion to reimburse the City 5% of the wind
deductible or $175,000 in the event of a wind or hurricane loss.
6. Proposed Resolution No. R06-199 RE: Approving and
authorizing execution of an interlocal agreement between Palm Beach County
and the City of Boynton Beach for the maintenance dredging of Boat Club Park
navigation channel.
D. Approve full release of surety for the project known as the Watershed (Quantum Park
lots 48 A, B & C) in the amount of $75,166.30 and refund this amount to the project
developer.
E. Return cash bond of $22,412.50 to Southern Construction and Design for the project
known as Bayfront.
F. Approve the release of a cash surety in the amount of $5,500 posted by Southern
Homes of Palm Beach III, LLC in connection with the Murano Bay PUD.
G. Approve the release of a Performance Bond (#SUR010158 issued by Lincoln General
Insurance Co.) in the amount of $157,412 posted by Premier Gateway Center
Quantum LLP in connection with Premier Gateway Buildings 95A and 95B.
4
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
H. Approve a correction to the two-year contract for custodial cleaning services which
was awarded to First Genesis Lawn Service, Inc.
1. Approve the release of a Letter of Credit (#3056164 issued by Bank of America) in the
amount of $25,047 posted by Centex Homes in connection with The Harbors
development.
J. Authorize the use of $500 of Mayor Taylor's Community Investment Funds for the
Dancer's Alchemy, Inc to provide funding for upcoming state competitions.
VII. CODE COMPLIANCE & LEGAL SETTLEMENTS:
None
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
A. Approve a Special Warranty Deed conveying title to Carrie Lee Lyons for Lot 162,
Block B, the Plat of Boynton Hills, as recorded in Plat Book 4, Page 51, according to
the Public Records of Palm Beach County, FL. (Proposed Resolution No. R06-200)
B. Approve a Special Warranty Deed conveying title to Andrae Robinson for Lot 160,
Block B, the Plat of Boynton Hills, as recorded in Plat Book 4, Page 51 according to the
Public Records of Palm Beach County, FL.(Proposed Resolution No. R06-201)
c.
Project:
Agent:
Owner:
Location:
Description:
D.
Project :
Agent:
Description:
Peninsula (SPTE 06-007)
Tom Yianilos
Waterbrook Development, LLC
2649 North Federal Highway
Request for a six month Site Plan Time Extension for site plan
approval granted on July 5, 2005, to extend site plan approval from
July 5, 2006 to January 5, 2007. (Tabled to November 21, 2006)
Mixed Use Zoning Districts (CDRV 06-002)
City-initiated
Request for approval of proposed amendments to Chapter 2, Zoning,
Section 6.F. Mixed Use Zoning Districts for conversion of Mixed Use-
Low (MU-L) to Mixed Use-Low 1 (MU-Ll), amendment
of Mixed Use-High (MU-H), and establishment of the Mixed Use-Low
2 (MU-L2) and Mixed Use-Low 3 (MU-L3) zoning districts. (1st
Reading of Proposed Ordinance No. 06-088)(Tabled to
November 21, 2006)
5
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
J.
E.
Project:
Agent:
Owners:
Location:
Descri ption:
F.
Project:
Agent:
Owners:
Location:
Description:
G.
Project:
Agent:
Owners:
Location:
Description:
H.
Project:
Agent:
Owners:
Location:
Description:
1.
Project:
Agent:
Owners:
Location:
Descri ption:
Project:
Agent:
Owners:
Bru's Room (COUS 05-009)
Charles Putman, Putman & Associates, Ine.
Bob Brudinski, Bru's Wings Ine.
1333 North Congress Avenue
Request for Conditional Use approval for a nightclub (amplified
music) at Bru's Room Sports Grill on 1.68 acres in the C-3
Community Commercial zoning district.
Bru's Room (MSPM 06-004)
Charles Putman, Putman & Associates, Ine.
Bob Brudinski, Bru's Wings Inc.
1333 North Congress Avenue
Request for Major Site Plan Modification for a building addition of
775 square feet to Bru's Room Sports Grill on 1.68 acres in the C-3
Community Commercial zoning district.
Aspen Glen (NWSP 06-025)
Bradley Miller, Miller Land Planning Consultants, Inc.
Lawrence Development Group, LLC
(Leonard Albanese, Managing Member)
7216 Lawrence Road and 3904 71st Lane South, east of Lawrence
Road, approximately 1,000 feet south of Hypoluxo Road.
Request for New Site Plan approval for common areas and
landscaping proposed with development of 45 single-family zero lot
line dwelling units on 9.34 acres in the PUD (Planned Unit
Development) zoning district.
Boynton Village SMU, Building M (NWSP 06-028)
Kimberly Glas-Castro, AICP, Bonnie Miskel, Esq. and Ruden,
McClosky, Smith, Schuster & Russell, P.A.
1950 Congress Avenue LLC
East side of Congress Avenue, approximately 1,800 feet north of Old
Boynton Road
Request for New Site Plan approval to construct a 12,120 square
foot retail building and related site improvements on out lot #5 of
the approved Boynton Village project.
The Office @ Bamboo Lane (ANEX 06-008)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc./ Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road
Request to annex the O.265-acre parcel. (1st Reading of
Proposed Ordinance No. 06-089)
The Office @ Bamboo Lane (LUAR 06-021)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc./ Jaime Mayo, President
6
Agenda
Regular City Commission
Boynton Beach, FL
Location:
November 21, 2006
Description:
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road
Request to Amend the Comprehensive Plan Future Land Use Map
from Commercial High with underlying Medium Density Residential
(PBC CH/5) to Local Retail Commercial (LRC) (1st Reading of
Proposed Ordinance No. 06-090)
Request to Rezone from Commercial, General (PBC CG) to
Community Commercial (C-3). (1st Reading of Proposed
Ordinance No. 06-091)
Proposed use: Professional business office
K.
Project:
Agent:
Owners:
Location:
Description:
L.
Project:
Agent:
Owners:
Location:
Description:
M.
Project:
Agent:
Owners:
Location:
Description:
The Office @ Bamboo Lane (ZNCV 06-011)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc.j Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road
Request relief from Chapter 2. Section 6.C.3 of the Land
Development Regulations, requiring a minimum lot area of 15,000
square feet in the Community Commercial (C-3) zoning district, to
allow development of a lot of 11,578 square feet, representing a
variance of 3,422 square feet. (Request to table to December ~
2006)
The Office @ Bamboo Lane (NWSP 06-023)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc.j Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road
Request New Site Plan approval to construct a 7,497 square foot
professional business office building and related site improvements
on 0.265 acre zoned C-3 (Community Commercial) (Request to
table to December ~ 2006)
Country Inns & Suites (NWSP 06-026)
Robert Currie of Currie, Sowards, Aguila Architects
Anand Patel LLC
2201 South Federal Highway
Request for New Site Plan approval to construct a 62 room hotel and
related site improvements on a 0.91-acre parcel zoned C-3
(Community Commercial).
7
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
N.
Project:
Agent:
Owners:
Location:
Description:
O.
Project:
Agent:
Owners:
Location:
Description:
P.
Project:
Agent:
Owners:
Location:
Description:
Q.
Project:
Agent:
Owner:
Location:
Description:
R.
Project:
Agent:
Owner:
Location:
Description:
Country Inns & Suites (HTEX 06-008)
Robert Currie of Currie, Sowards, Aguila Architects
Anand Patel LLC
2201 South Federal Highway
Request for Height Exception approval to allow decorative dormers
at a height of 53 feet 7 inches, a total of approximately 9 feet above
the 45 foot height limit for buildings in the C-3 zoning district.
Las Ventanas (Uptown Lofts) (SPTE 06-009)
Kyle Riva, Epoch Properties, Ine.
Epoch Properties Inc.
Northwest corner of Federal Highway and Woolbright Road
Request for a 12-month Site Plan Time Extension for site plan
approval granted on September 6, 2005, to extend site plan approval
from September 6,2006 to September 6,2007.
Neelam Business Center (SPTE 06-010)
Anand Patel, Managing Partner - AA, LLC
AA, LLC
924 North Federal Highway
Request for a 6-month Site Plan Time Extension for site plan
approval granted on August 2, 2005, to extend site plan approval
from August 2,2006 to February 7,2007.
Ellipse (Sunshine Square) (REZN 06-008)
Bonnie Miskel, Esq. and Kim Glas-Castro, AICP, of Ruden McClosky,
Smith, Schuster & Russell, P.A.
Sunshine Square CRP LLC
Southwest corner of Federal Highway and Woolbright Road
Request to Rezone from Community Commercial (C-3) to Mixed Use-
Low 3 (M&U-L3) for a proposed mixed use project on 14.43 acres.
(1st reading Proposed Ordinance No. 06-064)
Ellipse (Sunshine Square) (HTEX 07-001)
Bonnie Miskel, Esq. and Kim Glas-Castro, AICP, of Ruden McClosky,
Smith, Schuster & Russell, P.A.
Sunshine Square CRP LLC
Southwest corner of Federal Highway and Woolbright Road
Request for a height exception of 19 feet to allow for a total height
of 94 feet to accommodate the parapet, rooftop mechanical
equipment, elevator shafts, stairwells, and roof profiles to exceed
the maximum building height of 75 feet on the MU-L3 zoning district,
for a total of 94 feet. (Request to table to December S, 2006)
8
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
S.
Project:
Agent:
Ellipse (Sunshine Square) (NWSP 06-021)
Bonnie Miskel, Esq. and Kim Glas-Castro, AICP, of Ruden McClosky,
Smith, Schuster & Russell, P.A.
Sunshine Square CRP LLC
Southwest corner of Federal Highway and Woolbright Road
Request for New Site Plan approval to construct a mixed use
(residential/office/retail) complex on a 14.43-acre parcel in the Mixed
Use-Low Intensity 3 (MU-L3) zoning district. (Request to table to
December ~ 2006)
Owner:
Location:
Description:
IX. CITY MANAGER'S REPORT:
A. Discussion of proposed projects adjacent to Bicentennial Park.
X. FUTURE AGENDA ITEMS:
A. Financial analysis of the Utilities Department total Capital Improvement Program
and the anticipated impact on user fees (December 5, 2006)
B. Amend Land Development Regulations to increase the time period for site plan
approvals from 12 months to 18 months. (December 5, 2006)
C. New Space for the Police Department (December 5, 2006)
D. Discussion of 60-day Waiver on Signs for New Businesses in the City (December
S, 2006)
E. Discussion of CRA Board, evaluation and review (December 5, 2006)
F. Review by Recreation & Parks and Arts Administrator of possible pocket park next
to Sunshine Square
G. Feasibility of Saturday hours for the Building Division (March 2007)
H. Schedule of all development fees and when payment is due (TBD)
1. Possible change of board reappointments to after November election
XI. NEW BUSINESS:
None.
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
9
Agenda
Regular City Commission
Boynton Beach, FL
November 21, 2006
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 06-08S RE: Amending
Chapter 2 of the City of Boynton Beach Code of Ordinances, creating Article
'tN, entitled "Voting by Board Members" providing for abstention from voting
by board members with conflicts of interest and disclosure of conflicts of
interest by board members.
2. Proposed Ordinance No. 06-086 RE: Approving and
allowing both the reduction of surety matters and final release of surety in
circumstances when the amount of the surety does not exceed $20,000.
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 06-092 RE: Approving creation of
Section 18-180.2 of the Boynton Beach Code of Ordinances providing for a
2% automatic annual delayed COLA for the Firefighter Pension Fund; and
amending Section 18-186 to provide for 12% member contributions into the
Firefighter Pension Fund.
D. Resolutions:
None
E. Other:
1. Request for closed door Executive Session on December 5, 2006 to discuss
pending litigation in the following case:
Boynton Beach Alliance; and Desiderio Corp., a FL corporation; Ewell
L. Miller, individually and Sir Electric, Inc., a FL corporation vs. The
City of Boynton Beach - Case No. CA 02-01704 AN
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON OEaoes TO APPEAL ANY DEOSION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEmNG,
HE/SHE WIll NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDING IS MADE, WHICH RECORD INCLUOES THE TESTIMONY AND EVIDENCE UPON WHICH THE APl'EA1. IS TO BE BASEO. (F.S. 286.0105)
THE CITY SHAll FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAl OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTlVITY CONDUCTED BY THE CITY. PlEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST lWErfiY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO
REASONABLY ACCOMMODATE YOUR REQUEST.
Agenda 11/17/06 4:30 p.m. S:\CC\WP\CCAGENDA\AGENDAS\Year 2006\112106.doc
10
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IIl.-ANNOUNCEMENTS & PRESENTATIONS
Item A.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fann Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meetinl2: Dates in to Citv Clerk's Office Meetine: Dates in to Citv Clerk's Office
0 August 1, 2006 July 17. 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14, 2006 (Noon) 0 November 8, 2006 October 16,2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) 0 November 21, 2006 November 6, 2006 (Noon)
rg) Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION:
Announce new Schoolhouse Children's Museum Executive Director
EXPLANATION:
Micbael Hall started witb tbe Library on Monday, Oetober 30, 2006, as Special
Services Division, Schoolhouse Children's Museum Executive Director. He replaced
Arleen Dennison who resigned to move nortb witb ber busband.
PROGRAM IMPACT:
Introduction and brief biography would take about 15 minutes.
FISCAL IMPACT: (Include Account Number where funds will come from.)
ALTERNATIVES:
Introduce Micbael Hall at tbe December 5th
~tkL
o partment Head's Signature
City Manager's Signature
Assistant to City Manager ~
City Attorney / Finance
S:IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM. DOC
IlI.-ANNOUNCEMENTS & PRESENTATIONS
Item B.l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested Clly CommissIOn Date Final Form Must be Turned Requested City Commission Dale Final Form Must be Turned
M~~!mgJ)a!es !!l.~~itv Clerk's.'pfficc Meeting Dates m1Q.~j1LClerk's Office
0 AllgllSI I. 2006 July 17,2006 (Noon) 0 October 3, 2006 September 18, 2006 (Noon)
0 ^ugusl 15.2006 July J L 200h (Noon) 0 October 17.2006 October 2. 2006 (Noon)
0 Sep\l:mbcr 6, 2006 AugUSI 14.2006 (Noon) 0 November 8, 2006 October 16,2006 (Noon)
0 September 19.2006 September 5. 2006 (Noon) I2<'.l November 21, 2006 November 6, 2006 (Noon)
I2<'.l A nnouncements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Permit announcement
EXPLANA TION: On December 9-10,2006, the City will present its Holiday Extravaganza, featuring the 4'" annual
Medieval Faire, Holiday Parade, Holiday Tree Lighting and Concert. The schedule is as follows:
. Saturday & Sunday, Dec. 9, II a.m.-5 p.m. each day. Medieval Faire at Intracoastal Park. Advance general
admission tickets $5 at Boynton Cinema. Old Boynton Rd. & Military Tr., and City Hall in the Mall, Boynton Beach
Mall next to Macy's Gate general admission $7. Children 3-10 and seniors 65+ $5.
. Saturday, Dec. 9, 5 p.m. Holiday Parade steps off south along Federal Hwy. from Ocean Ave. to S.E. 12" Ave.
FREE.
. Saturday, Dec. 9, 6:30 p.m. Tree Lighting. 100 block ofE. Ocean Ave. at Schoolhouse Children's Museum. FREE.
. Saturday, Dec. 9. 7 p.m., Concert. Featuring Crystal Gayle and the Gatlin Bros. 100 block E. Ocean Ave. FREE.
PROGRAM IMPACT: Will serve to increase public awareness of these events.
FISCAL IMPACT: None
ALTERNATIVES: Not permit announcement
kJ7" ~ ~11/
Depa nt II s Signature
~
City Manager's Signature
Assistant to City Manager _~
Public Affairs
----~---------. ---"'--"---'--~-----
Department Name
City Attorney I Finance
S:\~JlJI_IJ:TIN\n)RMS\A()ENf)A ITEM RI-:()lJEST FORM.DOC
(jr
'\
(-
1II.-ANNOUNCEMENTS & PRESENTATIONS
Item C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commis.sion Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned m
Meetina Dates in to City Clerk's Office Meetine Dates to City Clerk's Office
0 August 1,2006 July 17, 2006 (Noon.) 0 Octob..- 3, 2006 September 18,2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17,2006 Ocrob..- 2. 2006 (Noon)
0 Septemb..- 6. 2006 August 14.2006 (Noon) 0 November 8, 2006 0cr0b..-16. 2006 (Noon)
0 Seplember 19.2006 September 5. 2006 (Noon) ~ November 21, 2006 Novemb..- 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
~
o
o
o
o
City Manager's Report
Cl
C1'
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~
I
,.,.
C")
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"'0 U> 0
:s: 0%
r '"T1OJ
., '"T1l"1
RECOMMENDATION: Permit a brief, tbree (3) minute presentation to tbe commission regarding Tbe LinJif-at C")'J'>
Boynton Beacb becoming a Certified Audubon Cooperativc Sanctuary. Cl .....g
AnnouncementslPresentations
o
o
o
o
o
New Business
Administrative
Consenl Agenda
Code Compliance & Legal Settlements
Public Hearing
Legal
Unfinisbed Business
EXPLANATION: Tbe Links at Boynton Beacb bas acbieved designation as a "Certified Audnbon Cooperative
Sanctuary" by tbe Audubon Cooperative Sanctuary System (ACSS), tbc educational division of Audubon
International. Scott Wablin, Manager of Golf Maintenance, bas led tbe effort to obtain sanctuary status on tbis
course and is being recognized for Environmental Stewardsbip by Audubon International.
PROGRAM IMPACT: To reacb certification, a course must demonstrate tbat tbey are maintaining a bigh degree of
environmental quality in a number of areas. Tbese areas include: Environmental Planning, Wildlife and Habitat
Management, Outreacb and Education, Chemical Use Reduction and Safety, Water Conservation, and Water
Quality Management.
FISCAL IMPACT: Audubon Membersbip Dues are $150 dollars annually. Tbe establisbment of buffer zones and
"no-mow" zones bas enabled us to reduce onr annual Temporary Services Budget from $30,000 dollars to zero.
ALTERNATIVES: Not to allow presentation
~.~-
Assistant to City Manager ~
Gc;,.1$ - S(...~ W~\.\L,t-!
Department Name
City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORMDOC
r((
-'\
(-
III.-ANNOUNCEMENTS . PRESENTATIONS
Item C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVI
Requested City Commission Date Final Fonn Must be Turned Requested City Conunission Date Final Fonn Must be Turned in
Meetme: Dates in to City Clerk's Office Meetim!:Dates to City Clerk's Office
0 August 1,2006 July 17, 2006 (Noon.) 0 Octobeo- 3. Z006 Septembeo- 18,2006 (Noon)
0 August 15.2006 July 31,2006 (Noon) 0 October] 7, 2006 Oetobeo- 2, 2006 (Noon)
0 Septembeo- 6, 2006 August 14.2006 (Noon) 0 November 8, 2006 Oetobeo-l6,2oo6 (Noon)
0 Septembeo-19.2006 Septembeo- 5,2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
C8J AnnouncementsIPresentations
o Administrative
o Consent Agenda
o Code Compliance & Legal Settlements
o Public Hearing
o City Manager's Report
o New Business
o
o
o
Legal
Unfinished Business
..,
o ..,=4
0'\ =i-<
:z: -< C)
~ o'TI
r-m
I Me
RECOMMENDATION: 0'\ ~~
Presentation announcing the Recreation and Parks Department's receipt of national accreditalion throu~~
(Commission for AccreditationofPark and Recreation Agencies). Requesl that the Mayor present c~at~tw
apprecialion 10 lhe Departmenl's Planning Team members. ~ .,.,~
(,,) ~)>
..,
X
EXPLANATION:
On October 10,2006 national accredilation was conferred by CAPRA to the Recreation and Parks Department,
making lhe Department one of only 66 agencies in the nation and the 12th in the state of Florida to become
accredited. Accreditation requires that park and recreation agencies demonstrate compliance with 155 standirrds
(all of 36 fundamental standards and a minimum of 85% of the remaining standards) through a comprehensive self
assessment report and a site visit by a team of professionals representing CAPRA. The Recreation and Parks
Department met or exceeded all of the 36 fundamental standards and 95% of lhe remaining standards.
PROGRAM IMPACT:
This demonstrales our commitment 10 providing the highesl quality, effeclive and efficient services to lhe public.
FISCAL IMPACT:
N/A
ALTERNATIVES:
NiA
~C..M 'S'
Ity anager sIgnature
Assistant to City Manager CJu;L/
Recreation & Parks
Department Name
City Attorney I Finance
S:\BULLEftN\FORMSIAGENDA ITEM REQUEST FORM.OOC
V. ADMINISTRATIVE
ITEM A.
APPLICANTS ELIGIBLE FOR APPOINTMENT 11/21/06
LAST NAME FIRST NAME 1st CHOICE 2nd CHOICE 3'" CHOICE APPUCATION
SUBMIlTED
Aikens Willie L. Community Redev. 6/20/06
Aaeney Board
Buchanan James (Buck) Community Redev. 7/10/06
Aaeney Board
Cf(
. ~
VI.-CONSENT AGENDA
ITEM 8.1.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetinll Dates in to City Clerk's Office Meetinll Dates in to City Clerk's Office
0 August I, 2006 Ju]y ]7.2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15, 2006 Ju]y 31, 2006 (Noon) 0 Ootober ] 7.2006 October 2, 2006 (Noon)
0 September 6, 2006 .. 0
August 14,2006 ONoon) November 8, 2006 October 16,2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) JZ;] November 21, 2006 November 6, 2006 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM JZ;] Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: A motion to award Bid# 01l-2110-07/CJD "ANNUAL CONTRACT FOR DRY CLEANING
OF POLICE UNIFORMS" to GREEN TREE DRY CLEANERS of Boynton Beach witb an annual expenditure of
$32,400.00.
CONTRACT PERIOD: NOVEMBER 22, 2006 TO NOVEMBER 21, 2007
EXPLANATION: On October 12, 2006, Procurement Services received and opened tbree (3) proposals for tbe
referenced bid. Police Department reviewed all proposals and it is recommended to award tbis bid to Green Tree Dry
Cleaners, wbicb was tbe lowest, most responsive, responsible bidder wbo meets all specifications. Green Tree Dry
Cleaners bas provided onr Police Department witb Dry Cleaning for a number of years and bave performed
satisfactorily over tbe years. Police Department concurs witb tbis recommendation, see attacbed memo from tbe
Police Department.
FISCAL IMPACT:
Tbe provision of tbis bid award will allow for a one (1) year extension at tbe same terms, conditions, ll~d prlcJ:~
subject to vendor acceptance, satisfactory performance and determination tbat tbe renewal is in tbe best 'iilter~riit
tbe City. g .:e:
-~ -;-,
PROGRAM IMPACT: Tbe purpose of tbis bid was to seek proposals for tbe Dry Cleaning of Police @fo~'js
mandated by tbeir union contract from a source of supply tbat will give prompt and convenient service and is allll5tl
vendor. :!;;:./j"-;-
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ACCOUNT#:
001-2110-521-34-11
EXPENDITURE:
$32,400.00
SolBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
c: Sarah Byers - Bureau of Support Services Police
File
(((
'~
y
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES: Renegotiate the Police Union Contract and exclude the benefit of dry cleaning of uniforms.
2004-2005 EXPENDITURE:
$27,611.00
2005-2006 EXPENDITURE:
EXTENDED 2004-2005 BID
$28,411.00
16
~
City Manager's Signature
Procurement Services
S:\BULLETIN\FORMSIAGENOA ITEM REQUEST FORM.DOC
C: Sarah Byers ~- Bureau of Support Services Police
File
CITY OF BOYNTON BEACH, FLORIDA
INTER-OFFICE MEMORANDUM
0:
Bobby Jenkins
Asst. Director of Finance
DATE:
10.16.06
FILE:
FROM: Sarah A. Byers
Police Support S
SUBJECT:
REFERENCES: Recommendation for Dry Cleaning
ENCLOSURES:
Sir:
Please allow this memo to serve as my recommendation that the police department utilize Greentree Dry
Cleaners for this budget year 2006/2007 per bid number 01 1-21 10-07/CJD, purchase order number 70413 in the
amount of $30,000. We have used this vendor the past few years and have found them to be professional and
courteous in providing their services. Please submit for Commission r approval. Thank you
t
I APPROVED
I DISAPPROVED
I DATE
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BIDDER ACKNOWLEDGEMENT
Submit Bids To:
PROCUREMENT SERVICES
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone: (561) 742-6323
Bid Title:
RE-BID DRY CLEANING OF POLICE UNIFORMS
Bid Number:
#01l-2110-07/CJD
Bid Received By:
October 12, 2006, NO LATER THAN 2:30 P.M. (LOCAL TIME)
Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and
time is scheduled for: October 12,2006, no later tban 2:30 P.M. (local time) and may not be
withdrawn within ninety (90) days after such date and time.
All awards made as a result of this bid shall conform 10 applicable sections of the charter and
codes of the City.
Area Code:
5"(.,(
/YI (It N U eLM rfr;l.2k,0
~ tf - I(,t.-ff q b "?>
r:(~1 Jt;-.
Telephone Number: 1 ? L, - d-;).- iL 0
;::t;a
Name of Vendor:
Federal J.D. Number:
A Corporation of lhe State of:
Area Code:
FAX Number:
~ 5 { 7 (jJ / f)~t;:;.. h~ ~ IvJ~
/J~6Y' f;~ "3?,Lfi0
Mailing Address:
City/State/Zip:
Vendor Mailing Date:
AU~~~r--
YvtA,vlle L Ivf AP-Z-A-tJ
Name Typed
t4
THIS PAGE MUST BE SUBMITTED WITH PROPOSAL
SPECIFICATIONS
FOR
RE-BID "TWO YEAR BID
FOR DRY CLEANING OF POLICE UNIFORMS"
The purpose and intent of this "Request for Bid" is to seek competItIve bids for DRY
CLEANING OF POLICE UNIFORMS. The awarded vendor shall furnish all labor, materials
and service necessary to complete all work as specified by the City. Timeliness and quality of
service are of primary concern.
The City of Boynton Beach intends to establish a one (I) year contract with a qualified
Commercial Dry cleaner for the Dry Cleaning, minor repairs and alterations of Police Uniforms
on a weekly basis for 165 uniformed officers. Each officer is pennitted up to llQ) uniform pieces
cleaned each week. Localion convenience will be taken into consideration when evaluating this
bid.
Please place an (x) on the blank line next to each item if a specification is met. If exceplion is
taken (alternatives), bidder must explain using a separate sheet of paper. Bidder musl submit
specifications "check-off' sheets with the proposal sheet in order for a bid to be considered.
SPECIAL INSTRUCTIONS:
L
J "Y
1
~
J
The maximum "turn around time" is seventy-two (72) hours from the time
police officers drop off their uniform(s) to the time police officers are able
to pick up their uniform pieces.
Approximately one-hundred and sixty five (165) police officers will be
participaling in this service.
Each officer will be allowed up to ten (I 0) uniform pieces cleaned each
week.
Pressing of shirt sleeve to be continuous through patch.
The Dry Cleaner will forward copies of the signed invoices on a monthly
basis for processing and payment to: Boynton Beach Police Department,
Attn: Support Services Administrator, Boynton Beach, Florida.
3
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
MINOR REPAIRS:
1-
i
;<
~
-Y-
-i-
HAND CARRY: 100 East Boynton Beach Blvd.
MAIL: P.O. Box 310. Boynton Beach, FL 33425-0310
Each officer will supply his name and identification number on the invoice
when dropping offhislher uniform pieces.
Localion convenience will be taken into consideration when awarding this
Dry Cleaning Service.
Sewing buttons.
Sewing tom patches.
Sewing any and all damaged areas; open seams; cuffs; seats; zippers;
Velero, etc.
Replacing buttons (to be supplied by the City).
MINOR UNIFORM ALTERATIONS:
i
\(
-<
l
Sewing hems, take in waists and sleeves.
Alterations will not be allowed without written consent from the Support
Services Administrator or hislher designee.
Unauthorized uniform alterations will be at the individual officer's
expense and shall not be included on the regular dry cleaning invoice.
The Police Department will not assume payment for unaulhorized uniform
alterations.
If/here are any questions concerning this quolation, please contact Sarah Byers,
Boynton Beach Police Departmenl
(56]) 742-6102
8:00 A.M. to 4:00 P.M.,
Monday through Friday.
4
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
Number of Bid Proposals submitted
/'
Specification "check-off' sheets (pages 3 & 4)
submitted l..fl<)
es/No
GLlffi/t t,2.g b~ C/~,{,es IJ~M/.MM
COMPANY NAME SIGNATURE ~.O'~
f'v1ArJue L Mttrt-MtJ
PRINTED NAME
(S"b{) 1?~-' 'l){,O
TELEPHONE NUMBER
fyuJ tJ-U---
TITLE
FAX NUMBER
E-MAIL ADDRESS
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
16
PROPOSAL BLANK
BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA
To All Bidders:
Date:
(D({([()(
The undersigned declares that he has carefully examined the specificalions and is thoroughly
familiar with its provisions and with the quality, type and grade of product/service called for.
When submitting more than one bid proposal price for this product and/or service, indicate how
many individual and/or combination item(s) are to be tabulated and considered. Attach a separate
proposal sheet for each.
The undersigned proposes 10 deliver the product/service in accordance with the specifications for
the sum of: RE-BID DRY CLEANING OF POLICE UNIFORMS:
UNIFORM SHIRT DRY CLEANED, PRESSED
AND ON HANGER:
UNIFORM PAIR OF TROUSERS DRY CLEANED,
PRESSED AND ON HANGER
CHARGE FOR FOURTY EIGHT (48) HOURS SERVICE:
CHARGE FOR TWENTY FOUR (24) HOURS SERVICE
CHARGE FOR SEWING ON "NEW" P ATCHES/EMBLEMS
VELCRO
CHARGE FOR MINOR ALTERATIONS:
SEWING HEMS:
$
TAKE IN WAIST:
$-~
$
TAKE IN SLEEVES:
ALL PRICES KO.B. BOYNTON BEACH
TIDS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
$
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$
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/ 'S-O
1,50
$
$
$
$
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-...--.-
C.(J1)
15
STATEMENT OF NO BID
If you are nol bidding lhis service/commodily, please complete and return this form to:
PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O.
Box 310, Boynlon Beach, Florida 33425-0310.
ADDRESS:
Failure to respond may result in deletion of vendor's name from the qualified bidder's list
for the City of Boynton Beach.
G 12.elM ;;i...u- 1) u.r d +ZA,J.f2-t,-S
"3511 uJ. (S~~b~hlvtL.
~~ ~~{ZL--- 33/{Be.
~ ( 73,,:.- ?-:2..66
COMPANY NAME:
TELEPHONE:
SIGNATURE:
W~fJ~
to/lifo&'
DATE:
WE, the undersigned have declined to bid on your Bid #Oll-2110-07/CJD for RE-BID DRY
CLEANING OF POLICE UNIFORMS because of the following reasons:
Specifications too "tight", i.e., geared toward brand or manufacturer only
(explain below)
Insufficienl time to respond to the Invitation to Bid
We do not offer this product or an equivalent
Our product schedule would not permit us to perform
Unable to meet specificalions
Unable to meet bond requirements
Specifications unclear (explain below)
Other (specify below)
REMARKS:
IF YOU ARE NOT SUBMITTING A BID, PLEASE COMPLETE FORM
AND RETURN TO PROCUREMENT SERVICES
20
CONFIRMATION OF DRUG-FREE WORKPLACE
Preference shall be given 10 businesses with drug-free workplace programs. Whenever two or
more bids which are equal with respect to price, quality, and service are received by lhe City of
Boynton Beach or by any political subdivision for the procurement of commodilies or contraclual
services, a bid received from a business that certifies thaI il has implemented a drug-free
workplace program shall be given preference in the award process. ESlablished procedures for
processing tie bids will be followed if none of the tied vendors have a drug-free workplace
program. In order to have a drug-free workplace program, a business shall:
I) Publish a stalemenl nolifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibilion.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services lhat are
under bid a copy of lhe slatement specified in subsection (I).
4) In the stalement specified in subseclion (I), notify the employee that, as a condilion of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the slatement and will notify the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled subslance
law of the Uniled States or any stale, for a violalion occurring in the workplace no later than
fi ve (5) days after such conviclion.
5) Impose a sanction on, or require the salisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by, any employee
who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implemenlation ofthis section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
-~r~
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
19
CONFIRMATION OF MINORITY OWNED BUSINESS
A requesled form to be made a part of our files for future use and information. Please fill out and
indicate in the appropriate spaces provided which category best describes your company. Return
this form with your bid proposal sheet making it an official part of your bid response.
Is your company a Minority Owned Business?
v-
Yes
No
If Yes, please indicate by an "X" in the appropriate box:
( ) AMERICAN INDIAN
( ) ASIAN
( ) BLACK
(It HISPANIC
( ) WOMEN
( ) OTHER
(specify)
( ) NOT APPLICABLE
Do you possess a Certification qualifying your business as a Minority Owned Business?
YES
NOL
If YES, Name the Organization from which this certification was obtained and date:
Issuing Organization for Certification
Date of Certification
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
MOB - 1
Revised 02/22/05
18
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
: SS
COUNTY OF PALM BEACH )
I, the undersigned hereby duly sworn, depose and say thaI no portion of the sum herein bid will
be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of
gift, directly or indirectly by me or any member of my firm or by an officer of the corporation.
By: ti~~~
Sworn and Wbed before me
this / ;}. day of t)::.'{()6 erL
,20 db
Printed Information:
~AjJC/eL M""t-z..A-,J
NAME
o LV tJ el--
TITLE
N TARY PUBLIC, State of Florida
t Large
bltRYM (,La 01-1 cfeltvl~jS
COMPANY
Q) JMlCEMllAi.OIII
. : MY"7- n'llllODa_
. EXPlIbIloy5,2l108
BondIdllwNlilllrNlk...........
"OFFICIAL NOTARY SEAL" STAMP
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
17
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VI.-CONSENT AGENDA
ITEM B.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Connnission Date Final Form Must be Turned Requested City Connnission Date Final Form Must be Turned
Meetinll Dates in to City Clerk's Office Meetin!! Dates in to City Clerk's Office
0 August 1,2006 Ju]y ]7. 2006 (Noon.) 0 October 3, 2006 September ]8. 2006 (Noon)
0 August 15,2006 Ju]y31.2006 (Noon) 0 October 17. 2006 (ktober 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 ONoon) 0 November 8, 2006 October 16.2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) rgJ November 21, 2006 November 6, 2006 (Noon)
Administrative
o City Manager's Report
o New Business
o
o
o
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:_-=:;-<
NATURE OF
AGENDA ITEM
o AnnouncementslPresentations
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RECOMMENDATION: Motion to approve the "piggy-back" of the City of Boca Raton, FL bid #2004-061 for Wastewaten:
Collection System Rehabilitation awarded to Chaz Equipment of Wellington, Florida. The total expenditure cost to the City
of Boynton Beach is estimated at $45,000.00.
Consent Agenda
Code Compliance & Legal Senlements
Public Hearing
Legal
Ummished Business
co
EXPLANATION: Procurement Services received a request from the Utilities Department requesting to utilize the City of
Boca Raton, FL bid #2004-061 for the installation of (2) two manhole structures at an expenditure amount of $45,000.00.
PROGRAM IMPACT: The Utilities Department (Storm Water Division) has identified (2) two manhole structures that need
to be installed near lift station #313 and Wilson Park at the end ofNE 3'" Street & JOth Ave.
During a Lake Worth Drainage Districts required inspection of the storm line and outfall to the C 16 Canal, staff identified two
changes in pipe direction. The changes did not allow for manhole structures which should have been installed and are
indicated in the City's utility construction standards. To comply with our construction standards and for future inspection and
cleaning the Utilities Department would like to utilize Chaz Equipment to install (2) two new manhole structures at a total
cost of$45,000.00
FISCAL IMP ACT: Funds are allocated in the FY 2006/07 budget as follows:
Account Descrivtion
CIP Storm Water
Account Number
403-5000-590-96-07
Bud2et
$ 45,000.00
ceed with project and not comply with City's own c
/'
Procurement Services
Department Name
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
Memorandurn
Utilities # 06-175
From:
Bobby Jenkins
Assistant Finance Director r) _.
Kofi Boateng P.E. ,I 1~ ~- ~
Utilities Director ~ -
~ 1()(I~lOb
To:
Date:
October 10, 2006
"Piggyback" City of Boca Raton Bid #2004-061
Wastewater Collection System Rehabilitation
Agenda Item
The Utilities department would like to piggyback the City of Boca Raton, Florida
Bid #2004-061 Wastewater Collection System Rehabilitation for the installation of
(2) two Storm Water manhole structures. This contract has multiple vendors that
have been awarded line items in this bid. Chaz Equipment of Wellington, Florida
has been awarded the manhole portion to included rehabilitation of the manhole
structures and or replacement with new structures. The Storm Water Division has
identified two rnanhole structures that need to be installed near lift station #313
and Wilson Park at the end of NE 3rd St. and 10th Ave.
Subject:
During a Lake Worth Drainage District (LWDD) inspection required of the storm
line and outfall to the C16 Canal, staff identified two changes in pipe direction.
The changes did not allow for manhole structures which should have been
installed and are indicated in the City's utility construction standards. What staff
had found was at each change in direction, two concrete patches on the top of
pipe where the pipe had been broken to enter for inspection and cleaning.
To comply with our construction standards and for future inspection and cleaning,
the utilities department would like to utilize Chaz Equipment to install two (2) new
structures. Cost of the installation of the two new structures is $45,000.00.
Funding is available in account number 403-5000-590-96-07 STM 031. Attached
is the proposal from Chaz equipment, a map of the construction site and a copy
of the contract.
Please present this at the next City Commission meeting for their approval. If you
have any questions please contact me at ext. 6401 or Tony Lornbardi at ext.
6421.
TL: KB
Xc: Peler Mazzella
Tony Lombardi
Barb Conboy
Dan Spooner
John Wylie
File
C~~!!~I'II."'
3180 Falrtane Farms Road, SuiID 1
Wellington, Florida 33414
Tel: (581) 333-2109 Fex: (561) 333-2180
Type E Inlet Installation PROPOSAL
NW 10th Ave I NW 3rd St
Oily 0/ sa;ntcn l\e8ch
Mr. Tony Lanbllldi
124 E1IG1WooIbrighl ROlId
Boynlcw> a-., Florida 33435
Octaber e, 2008
Mr. Lombetdl,
PleMe ICCepI our propos., for Sewperooll PG oppIcallon llIlCIS_ -.atIon 0/ the manhoIeo IIG18d below;
Thlt work is in ac:crod8nCe with the Ctlv 01 Bor:ai Rat8n W.-t ~.tar Collection SvMm AMaahI'~'I'II BId ~ 211ft&.ftt:1:
co:; two (2) Inll: 'Tv.. E manhola dl'llllnaa. .tnJctul'M at 24" RCP lit NW 10th AV8 1_ 3n11t _ Del' IMJr alts vl,I.... dIta,..
.d~d In taIstIrttI ~.. outran..
D12 020 ""2 O3S u31 0042 ~
MH SI< 6_ Sll\tCture LocaUan s_.. In...._ ~ F_ Aa__ Cooc.D~YI Sod TaUll
" Typo llop\h p- nI'p_t PUmping ~ replal)l..,~t repi8cIo.. .
(ft) 8200 M "81<1oo -y 18_ SYSIo.y. l1001a.,. 11/<..1.
, - e 6-8 E Inlet on "';:oUng 24' "CP 0Ull811 80 "8.000 ".000 10 80 80 h,SOO .:a,5oo
- E 6-8 E Inlot on ...o6ng 24' "CP outfall 80 "8,000 ., .000 110 80 10 53.500 122,500
2 days
1000 sf
P-.s EsUmate:
$46,OOD I
NOtesl
I>OOllIon lIII udlld"'n _non ccnsll'ucllon"... ond llIlIIc:l_ o'IocoUon by Olly Of~1on 1le8cI1.
Thank you.
Peg. I 011
..", ".... ^. ........_ '''' A 'A,
CONSTRUCTION CONTRACT DOCUMENTS AND
SPECIFICATIONS FOR
WASTEWATER COLLECTION SYSTEM
REHABILITATION
GROUP D MANHOLE REPAIRS & REPLACEMENT
CHAZ EQUIPMENT COMPANY
CITY OF BOCA RATON, FWRlDA
BID NUMBER 2004-061
CITY PROJECT NUMBER 71-02-007
UTILITY SERVICES DEPARTMENT
1401 GLADES ROAD
BOCA RATON, FWRlDA 33431
12-15-'05 13:15 FROM-
T-947 P001/001 F-542
f~a/!!iaa>>~
CITY HAll' 201 WEST PALMETTO PARK ROAD' BOCA RATO"'. FLORIDA 33432-3795' PHONE: (561) 393-7700
(FOR HEARI"'G IMPAIRED) TOO: (561) 367.7046
SUNCOM: (561) 922-7700
INTERNET: www.cl.boca-ramn.ft.ui
December 15. 2005
J.,B
Mr. Gary Czaskowskl
Chaz Equipment Co. Inc.
3460 Fairlane Farms Road, Suite 8
Wellington, FL 33314
SUBJECT: Bid No. 2004-061. Wastewater Collection System Rehabilitation, Renewal Term #1
~ooz q 1. J30
. .=:f X 'V'.=I
Dear Mr. Czaskowski:
This correspondence is being sent to you as a courtesy reminding you thaI pursuant to the General
Conditions. Contract Term/Renewal. Item 2-S of the above subject bid, this contract is intended to be
automaticallY renewed for another one year l?Briod from 10/25/05 to 10/24/06 at the same terms.
conditions and prices. Approval to add funds to this bid award for as needed project work for fiscal year
200512006 funding is tentatively scheduled for the January 10. 2006 City Council meellng.
Please update your records to reflect a change in the project manager to John Sfiropoulos, Field
Operations Manager, 561-338-7382. At this lime, the project manager will be verifying that all insurance
certificates are up to date and on file.
Please sign and fax back to 561-393-7983 by December 21. 2005 to acknowledge receipt of this notice.
j7ere~, ~
~el, CPPB
Sr. Buyer
c: Bid 2004-061
John SfiropoUlos
if
V I hereby acknowledge this. notice and agree to a one year extension of the subject Bid as
identifi d herein.
a l]9WIedge this notice and intend on proceeding with exercising the cancellation clause
ided the General Conditions. is A
Signature ~~ {IS; co-
11/12{ ~.s:K;. ,t?BiO~
Name (Print) I flUe
,>--~----.......
~:
COUNCIL APPROVAL PROCUREMENT RECOMMENDATION
TARGET AGENDA DATE: September 14, 2004
Subject:
Bid Number:
Wastewater Collection Syslem Rehabililalion
2004-061
Department:
Procurement Method:
Utility Services
Sealed Bid
Bid Opening Date:
100 Bids Solicited
26 No-Bids
11 Responses
Award Amount:
July 16, 2004
$ 2,000,000
Contract Period:
This is lhe firsl year of lhe conlracl award period. The City reserves the
oplion to renew annually subject 10 approprialion offunds not 10 exceed a
maximum of two one year renewals.
Scope:
Low Responsive Responsible Bidder per group:
Group A, Excavaled Poinl Repairs $150,000
Madsen-Barr Corporation, Lake Worth, FL
Group B, Pipe Replacemenl 50,000
Danella Companies, Inc., Pompano Beach, FL
Group C, Chemical Grouting 20,000
Video Induslrial S' . Birmin ham, AL
roup D, Manhole Repair & Replacemenls ,000
Chaz E . .
Group E, Service Lateral Television Sludy 10,000
Video Induslrial Services, Inc.. Birmingham, AL
Group F, Repair by Sectional Liners 20,000
Video Induslrial Services, Inc., Birmingham, AL
Group G, Fold and Formed Pipe Lining 600,000
American Water Services Underground Infrastructures, Inc., Ft. Lauderdale, FL
Group H, Cured-In-Place Lining 500,000
Lanzo Lining Services, Inc., Pompano Beach FL
Group I, Cured-in.Place Pressure Pipe lining 200,000
Lanzo Lining Services. Inc., Pompano Beach, FL
This procuremenl provides for services on an as needed basis for
rehabililation 10 the City of Boca Ralon Wastewater Collection System.
Each awarded group provides unil pricing for a variety of repair services.
Based on each projecl, field quantities wi/i be idenlified and work will be
scheduled as needed. Summary of bid lolals used for bid evalualion are
attached.
Award to:
Buyer:
Sr. Buyer:
Funding Source(s):
USlSewer Syslem Repairs
473-4279-536-6330
$ 1,000,000 FY 03/04
1.000,000 FY 04/05* contingent on budget approval
Approvals:
Purchasing Manager:
Financial Services Director:
OMB Director:
Assistanl Cily Manager:
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1.
This item of work will be measured and paid for allhe unil price per linear foot for
each sewer size brackel named in the Schedule of Price Bid. Measuremenl of lines
shall be made based on the horizontal projeclion of the centerline of the pipe
between manholes, measured 10 lhe nearest fool from inside wall of manhole to
inside wall of manhole, not including the manhole chamber, in the pipe which rool
removal/trealmenl was performed.
2.
Each unit price bid for rool removal and chemical root lrealmenl in sewer lines shall
include: cleaning; all mechanical melhods of rool removal specified or not; all
herbicides or chemical lrealment specified or nol and/or all equipment, malerials and
labor which shall be used 10 provide an open sewer (no blockages or constrictions
due 10 rools or vegelation) 10 an acceplable condilion and ready for any and all
repairs.
3.
The OWNER may authorize rool removal as a separale pay item when root inlrusion
is sufficiently heavy to prevenllhe complelion of inspection, or following completion
of successful cleaning and inspeclion. Rool removal not authorized in wriling by lhe
OWNER shall be considered part of lhe cleaning operalion and shall not be
considered a separale pay ilem.
4.
Sewer line or manhole cleaning is not a separale bid ~em. The prices for all
cleaning of sewers and manholes; verification of adequale cleaning by pulling double
squeegees; hoses; nozzles; waler; labor; malerials and/or any other work required to
clean lhe sewers 10 a degree acceplable for lelevision inspection and subsequenl
repairs shall be included in lhe bid item in which the rehabilitation occurs.
F. Ilem C11 - Sealing 6-inch Lateral Joinls wilh Chemical Groul (up to 20 feet)
1. This ilem of work will be measured and paid for allhe unit price per each laleral pipe
sealed. The price bid shall include all selups, maintenance, transportalion, lraffic
conlrol, labor, work, materials or any olher costs associaled w~h chemicalgrouling of
lhe laleral joinls. Measurement shall be made based on lhe horizonlal projection of
lhe centerline of lhe pipe between sewer main and property line. Chemical groul will
nol be paid for separately, and shall be included in the unil price bid for lhis item.
G. Item C12 - Sealing 6-inch Lateral Joints with Chemical Grout (beyond 20 feet)
1. This ilem of work will be measured and paid for al the un~ price per each lateral pipe
sealed beyond lhe first 20 feet of laleral. The price bid shall include all selups,
mainlenance, lransportalion, lraffic conlrol,labor, work. materials or any other costs
associaled with chemical grouting of the laleral joints. Measurement shall be made
based on the horizontal projeclion of the centerline of the pipe grouted in excess of
20 feet. Chemical grout will not be paid for separalely, and shall be included in lhe
unil price bid for lhis ilem.
H. IIams C1310 C27 -Ilems in common
1. Reference Part 1.13 of lhis section.
\1'IO~i~~Wllfp;iiD\t~MANHbUE!:REPAiRs~)il;/li'~'Iff~ _
Hwd:40560S01 025.doc 104-28-04
BOCA RATON VI PROGRAM
MEASUREMENT AND PA YMENT
01025-6
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A. lma~.- D '"""'~)>. Realign, grout and seal manhole casling
1. This ilem of work will be measured and paid for allhe unil price per each manhole,
regardless of size of frame and lype of surface fealures which must be restored.
Realignment may be horizontal, vertical, or bolh. Payment of lhe unit price per each
will provide complele compensation for lifting, removing, cleaning and recoating the
casl iron frame; removing and replacing lhe mortar bedding on the top of the
manhole wall; resealing the frame in ils correcl position; patching as required;
surface restoration; cleanup; labor, lools and equipment; and all incidentals as
necessary to attain a water-light junction between manhole wall and cast iron frame,
including lhe inslallation of an aromatic urelhane inlernal manhole sealing system,
complele in place.
B. Item 03 - Inslall manhole chimney seal
1. This item of work will be measured and paid for allhe unil price per each seal
installed. Payment of lhe unit price per each will provide complele compensation for
furnishing and inslalling manhole chimney seals, labor, lools, equipmenl and
incidentals necessary for a complele in place, acceptable inslallalion, wilh no
leakage lhrough or around lhe seal.
c. Items 04 to 05 - Seal visible infillralion lhrough manhole walls, bench and invert
1. This ilem of work will be measured and paid for at the unil price per each manhole,
regardless of depth or size (or number and flow rate of visible leaks encounlered).
Paymenl shall be made per unit price per each for sealing or palching all visible
leaks by injecting chemical groul; including dewalering (or olher means acceplable
10 lhe ENGINEER) to relieve hydrostalic pressure outside lhe manhole.
o. Item 06 - Repair manhole bench and invert
1. This item of work will be measured and paid al the unit price of manhole invert
repaired. Payment of lhe unil price will provide compensalion for cleaning and
patching the manhole bench and flow channels, isolation of the manhole by plugging
enlering fines, lesling labor, lools and equipmenl and all incidentals and materials
needed 10 reslore lhe manhole bench and invert.
E. Item 07 - Replace manhole bench and invert
1. This ilem of work will be measured and paid at lhe unit price per each of manhole
invert replaced. Payment of the unit price will provide compensation for cleaning;
injecling chemical grout to stop active infiltralion, if necessary; furnishing labor,
equipment, and all materials or combinalion of materials applying them; removal and
re-inslalling flow channel and benches; isolation of lhe manhole by plugging entering
lines; lesting labor, lools and equipmenl; and all incidenlals necessary 10 oblain a
watertight, sealed manhole bench and invert.
F. Item 08 - Replace slandard manhole frame and cover
1. This ilem of work will be measured and paid for allhe unil price per each, regardless
of size. Paymenl of the unit price per each will provide compensation for fumishing
and inslalling lhe new frame and cover; salvaging and transporting lhe location
Hwd:40560S01025.docI04-28-04
BOCA RA TON /II PROGRAM
MEASUREMENT AND PAYMENT
01025-7
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designaled by the OWNER of all replaced cast iron malerials; cutting, removal and
replacement of surface malerials as necessary; cleanup; labor, tools and equipment;
and all incidenlals necessary 10 oblain a new cast iron cover, including lhe
installation of an aromalic urelhane inlernal manhole sealing syslem, complete in
place.
G.
Item 09 - Replace walertighl manhole frame and cover
H.
1. This item of work will be measured and paid for allhe unil price per each, regardless
of size. Payment of lhe unil price per each will provide compensalion for furnishing
and inslalling lhe new frame and cover; salvaging and transporting the location
designated by lhe OWNER of all replaced casl iron malerials; cutting, removal and
replacemenl of surface materials as necessary; cleanup; labor, tools and equipment;
and all incidenlals necessary 10 oblain a new walertighl casl iron cover, including lhe
inslallation of an aromalic urethane internal manhole sealing system, complete in
place.
Ilem 010 - Work in rear-yard easemenl (Items 03 10 09)
1. Reference Part 1.13 of lhis seclion.
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Items 011 10 014 - Cemenlitious manhole liner or cemenlilious manhole liner with epoxy
overlay
1. This ilem of work will be measured and paid al lhe unil price per vertical foot of
manhole wall. Measurement will be made from lhe bench, at its highest point, to the
bottom of lhe frame. Paymenl of lhe unil price per vertical foot will provide
compensalion for cleaning of lhe wall; furnishing and supplying of all materials or
combination of materials making up lhe cementilious lining or cementitious lining and
epoxy overlay and applying lhem; furnishing and applying an a(!'l"lajic urelh"ne
seal"nl to the lop portion of lhe cone and lhe manhole nng; manufacturers
represemawe's presence or assislance if required; isolalion of the manhole by
plugging entering lines; tesling labor, tools and equipment; and all incidentals
necessary to oblain a watertighl, sealed manhole wall and bench complete.
J.
2. Payment for bypass pumping, if required (otherlhan because of damage caused by
lhe CONTRACTOR), will be paid for under a separate ilem.
llem 015 - Polyelhylene manhole liner
1. This item of work will be measured and paid for at lhe unit price per vertical foot of
manhole liners inslalled. Measuremenl will be made from the bench, al ils highest
poinl, to the bottom of lhe frame. Payment will provide tompensationfor cleaning of
lhe wall surface preparation, furnishing and installing all malerials including manhole
liner; manufacturer's representative's presence or assistance if required; isolation of
lhe manhole by plugging entering lines; lesling; safely equipmenl for personnel;
labor, tools and equipmenl; all necessary or required traffic control; and all
incidentals necessary 10 obtain a waler-lighl, sealed manhole complele in place.
2. Paymenl for bypass pumping, if required (other than because of damage caused by
lhe CONTRACTOR), will be paid for under a separale ilem.
Hwd:40S00S01025.doc 104-28-04
BOCA RA TON 11/ PROGRAM
MEASUREMENT AND PA YMENT
01025-8
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K. Ilem 015 - Work in rear-yard easement (Ilems 01110 015)
1. Reference Part 1.13 of lhis seclion.
L. Items 017 10 030 - Manhole replacement
1. This ilem of work will be measured and paid for at lhe unil price per each precast
manhole inslalled, with or wilhoul oulside drop conneclions, and depth brackets as
named in the Proposal Bid Form. Payment of lhe unil price per each will provide
complele compensalion for all necessary and required lraffic control; excavation:
removal, lransportalion, and disposal of exisling slruclure; removal, transportation
and disposal of malerial genera led by cleaning and preparalion; transportalion and
handling cosls; culling pipe; furnishing and installing all malerials, including pipe,
pipe joinl malerial, repair sleeves, manhole base, wall sections, cone chimney, frame
and cover, and embedmenl malerials; isolalion of reaches of sewers by plugging;
excavation; backfill; compaction; complying wilh lhe Stale of Florida Trench Safely
Acl; supporting and prolecling existing ulililies as required; dewalering; sheeling and
shoring, if necessary; cleanup; surface resloralion; conneclion of all exisling piping 10
new manholes: final cleanup; lesting; all labor, materials and equipment required to
provide a complete and acceplable installalion, including all appurtenances, in
accordance with lhe Conlract Oocuments. lhe manufacturer's specificalions and
compliance with all applicable regulatory requirements; and all incidentals relaled to
new manhole conslruction complete in place, lesled, and ready for use.
2. Bypass pumping, if required, will be paid for as a separale ilem.
M. Ilem 031 - Work in rear-yard easement (Items 017 to D30)
1. Reference Part 1.13 of this section.
N.
Ilems 032 10 D36 - Ilems in common
1. Reference Part 1.13 of lhis seclion.
1.09 GROUP "E" SERVICE LATERAL TELEVISION SURVEY PAYMENT ITEMS
A. Ilem E1 - Televise service laleral and locale from mainline (up 10 30 feel)
1. This ilem of work will be measured and paid at lhe unil price per each of lateral
lelevised. Payment of lhe un~ price per each will provide for complete compensation
for furnishing all labor, equipmenl, lools, and materials for preparatory cleaning and
lelevising of sanitary sewer service laterals, including all incidentals such as traffic
conlrol and sewer plugging.
B. Item E2 - Televise service laleral and locate from mainline (beyond 30 feet)
1. This item of work will be measured and paid for at the unit price per fool of sewer
lalerals lelevised in add~ion 10 Item E1. Payment of the unit price for each will
provide for complele compensation for furnishing all labor, equipmenl, lools and
malerials, preparatory cleaning and lelevising service lateral including all incidentals
such as lraffic control and sewer plugging.
Hwd.40560S01 025.doc 104-28-04
BOCA RA TON //1 PROGRAM
MEASUREMENT AND PA YMENT
01025-9
. BID FORM - Group D
Manhole Repairs and Replacement
BID NO. 2004-061
Wastewater Collection System Rehabilitation
ITEM DESCRIPTION
NO. QUANTITY UNIT UNIT PRICE BID TOTAL
-01 Realign, groul and seal manhole casting 5 EA $ 100."'" $ ..3 500 .0
\I .
(in slreel)
02 Realign, groul and seal manhole casling 5 EA $ 5co. <0 $ 2/500. P"
(in rear-yard easemenl)
03 Inslall manhole chimney seal 18 EA $ .300, o' $ 5: 100. ..c>
04 Seal visibie infillralion through manhole 9 EA $ boo. ".. $ s: tfoo. co
walls, bench, and invert (brick manhole)
05 Seal visible infillration lhrough manhole 3 EA $ .300. ,,,, $ '100. DC>
walls. bench, and invert (concrete
manhole) .3 00. .... (.,,00.....
06 Repair manhole bench and invert 2 EA $ $
07 Replace manhole bench and invert 2 EA $ 500,- $ ~ t)00. ...
08 Replace slandard manhole frame and 6 EA $ 1150 DO $ .s; 100. DO
.
cover and install seal
09 Replace watertight manhole frame and 3 EA $ II 000. OC> $ 3/ ClOO......
cover and inslall seal
010 Work in rear-yard easement (items 03 3 EA $ 3~,c>o $ 900.00
lhrough 09)
011 Inslall cemenlilious manhoie liner for 120 V.F. S A c:o. <?C> $ e:l~ {}Oo. ....
precasl manhole (in slreet)
012 tlnslall cemenlitious manhole liner for brick 300 V.F. $ ~!50, pP $ 15" 000.....
manhole (in streel)
013 Install cemenlilious manhole liner wilh 60 V.F. $ ::l &'0. ex> $ )(PI '800. p.
epoxy overlay for precasl manhole (in
street) ..31 s: ..<> .3~ 8'CO. ~
014 Install cemenlilious manhole liner with 120 V.F. $ $
epoxy overlay for brick manhole (in slreel)
015 Install polyelhylene manhole liner (in /,100. ... /32, tXJO. ".
120 V.F. $ $
streel) / .
016 Work in rear-yard easemenl (items 011 6 EA $ -.3, 000. .... $ 1'8" coa""
lhrough 015) .
Name of Bidder: W# EtPv1.P/Jl61oJ ~#i~~4t.
Revised. Addendum #2, Dace 22
-BID FORM - Group 0
Manhole Re airs and Re lacement
BID NO. 2004-061
Wastewater Collection System Rehabilitation
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE BID TOTAL
NO.
017 Install new standard precast concrele 48- 1 EA $ 1; 5co,"o $ '1, 5aJ, <>0
inch-diameler sewer manhole (up to 4 feel /
in deplh) 10, OOtJ. DC> 2q (JOO, "'"
D18 Inslall new slandard precast concrele 4B- 2 EA $ $
inch-diameter sewer manhole (4 to 6 feel ,
in deplh) I~J 000."'" ;N" ooa 00
019 I nstall new slandard precasl concrete 48- 2 EA $ $
inch-diameler sewer manhole (6 to 8 feel
in deplh) I'd, {)OO. "" 3(p, 000, tP
D20 Inslall new slandard precasl concrete 48- 2 EA $ $
Inch-diameler sewer manhole (8 to 10 feet I
in depth) :16: O(l(). .,. :<~ oc;a o~
021 Inslall new standard precast concrete 48- 1 EA $ $
inch-dlameler sewer manhole (10 10 12
feel in deplh) c?l, 0tXJ. ... 2<1J 000.-
022 Install new standard precasl concrele 48- EA $ $
inch-diameter sewer manhole (12 10 14
feel in deplh) 35: rx:;o." 36", coo. CJl1
023 Install new slandard precasl concrete 48- 1 EA $ $
inch-diameler sewer manhole (14 to 16
feel in depth) 1; 6:> (!}o. 0" ?; 600. ""
024 Install new drop connection precast 1 EA $ $
concrele 48-inch-diameter sewer manhole
(up 10 4 feel in deplh) 10; 500. "" 21/ tJOfJ, ()I>
025 Install new drop connection precasl 2 EA $ $
concrete 48_inch_diameter sewer manhole ,
(4106 feet in deplh) 6/500,00 :lTi tJtJ(), 0'"
026 Install new drop conneclion precast 2 EA $ $
concrete 48-inch-diameler sewer manhole ,
(6108 feet in deplh) ~o,~". 7'O/OOt:?,.o
027 Inslall new drop connection precasl 2 EA $ $
concrete 48_inch-diameler sewer manhole ,
(810 10 feet in depth) ;;9, tW.... ...?z, 000. tP
028 Install new drop conneclion precasl EA $ $
concrele 4B-inch-diameler sewer manhole
(1010 12 feel in deplh) 30/, ooaw 3'1; 000,'"
029 Install new drop connection precast 1 EA $ $
concrele 48_inch-diameler sewer manhole
(121014 feel in deplh) Lj 0 tJt(2 {JP 7'0/ 0lA? o~
030 Install new drop connection precast 1 EA $ $
concrele 48-inch-diameter sewer manhole
(1410 16 feel in deplh) ~, ooo.w /;?/ coO. -
031 Work in rear-yard easemenl (items D17 2 EA $ $
through 030) 600. r]O .5"; 000. 0"-
.032 Bypass pumping (8-inch and 10-inch 10 DAY $ $
sewer) r
Name of Bidder: {YvIl! .E&/lJ?I1J8Vlml9/l'lt /iYc..
Revised. Addendum #2. oaoe 23.
BID FORM - Group 0
Manhole Re airs and Re lacement
BID NO. 2004-061
Wastewater Collection System Rehabilitation
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE BID TOTAL
NO.
033 Bypass pumping (12-inch and 15-inch 3 OAY $ ~.- $ :?, '100, DO
sewer)
034 BYp'ass pumping (18-inch and 21-inch 2 OAY ~ CX)O c>C> ~ t:l?O. ~P
$ ) . S
sewer)
035 Force main bypass. piped to nexl manhole G Oa? c>O /::?/OOO. -
2 EA $ "/ . $
(up 10 10-inch diameler force main, up to 8 ,
feel in depth)
036 Force main bypass. pumped from wel well 24 HR $ :;00. DC> $ (PI DOC!-
and lrucked
037 Asphalt roadway replacemenl (for force 50 S.Y. $ ?5:op $ 3" 7-50.0c>
main bypass excavalion only)
038 Pavemenl overlay (for force main bypass 1,300 S.Y. $ 10.00 $ /.3/ oca "'
excavalion and/or manhole replacement ,
only)
039 Concrele sidewalk replacemenl (for force 10 S.Y. S 00.""" $ 3eo. 0'"
main bypass excavation only)
040 Concrele curb and gutter replacement (for 20 L.F. $ 50."' $ h 000. po
force main bypass excavation only) ,
041 Asphall driveway repiacemenl (for force 20 S.Y. $ 15.- s 1/000.0..
main bypass excavalion only)
042 Concrele driveway replacement (for force 20 S.Y. $ / ()O. - s :</ Oct? DO
main pypass excavation only)
043 Sod replacemenl (for force main bypass 500 SF $ 7.t!JO $ ..3)5"00.-
excavation oniy)
-044 24-hour emergency mobilizalion 2 EA $ :2~SOO. ... $ 5; 000. 0<>
,
TOTAL BID FOR GROUP "0" -ITEMS 01 THROUGH 044 INCLUSIVE: $ m 9.6Q ~
.
Name of Bidder: em- j;&tJJfllJ~ ljmf' 41V)-j /dc.
I
Revised. Addendum #2. oaQ~ 24.
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I FORM OF qOl'frBACT
BID NO. 2004-061
Wastewater Collection System Rehabilitation
PROJECT: 71-02-007
Conlract for work in and about lhe Cily of Boq7~alon} Florida for Wastewater Collection Syslem
Rehabilitation, BID NO. 2004-061 dated fa:.1:[J/7..1.A- ,;?~' 2o.~Lf ~ by an~be n
the City of Boca Raton, Florida (hereinafter called lhe Owner) and C. rallJrflJFr;r (l He.
(hereinafter called lhe Contractor).
WITNESSETH that lhe Owner and Conlractor in consideralion of the premises and of lhe mulual
covenants, considerations and agreements conlained herein, agree as follows:
1. WORK TO BE PERFORMED
The Contractor shall furnish all planl, labor, services, materials, supplies. equipment, lransportalion
and other facilities and appurtenance necessary or proper for incidenlal to:
Wastewater Collection System Rehabilitation, BID NO. 2004-06.1, Group:\::> ~IA.."*, f'.. ~AlQ:,
... (d::P~'-'\G:>..J\
in slrict and full accordance with the requiremenls of the Conlract Documents arid with such further
delalls and inslructions as the Engineer may from time to lime issue for the purposes of insuring the
thorough complelion of lhe work in lhe amounts specified in Work Orders which may be issued by the
City under the terms of lhe Conlract Documents. The City is nol required to issue any Work Orders
hereunder. The maximum value of Work Orders issued under lhis Contract for award 10 the
Conlractpr shall not, in any case, exceed the maximum cumulative value of
$ '1''';50, O~1;\ .Q:> (except as may be increased according to the General Condilions, Item
23, Extra Work) per each one (1) year lerm.
2. CONTRACT DOCUMENTS
II is understood lhal all the terms, provisions, conditions and obligations set forth in the Conlract
Documenls (as defined in the General Conditions and Supplementary General Conditions) shall
constitule a part of lhis Contract and are to have lhe same force and effecl as if sel forth specifically
and allength herein.
3. CONTRACT TIME
The work under this Conlract shall be commenced promptly, prosecuted with diligence in accordance
with each individual Work Order during the awarded contracl lerm in accordance with the General
Conditions and Supplementary General Conditions. The term of lhis Contract shall commence on lhe
date set forth above and shall continue for a period of one (1) year with two (1) one year renewals in
the discrelion of the City, subject 10 the cancellation clauses in the General Conditions, Item 25,
Owner's RighI to Terminate Conlract. Contract renewal shall be subject 10 the appropriation of funds,
salisfactory performance and determination thaI the conlract renewal is in lhe best interest of the City.
4. COMPENSATION TO BE PAID CONTRACTOR
In consideration of the faithful performance of this Contract by lhe Contraclor, the Owner will pay to
lhe Contractor for lhe full and entire completion of each individual Work Order. Payments will be
made based upon as-buill, accepted, construction quanlities in accordance with the unit bid prices
which represenl lhe cost which the Owner will have 10. pay lhe Contractor for acceptable and
conforming work, inclusive of all materials, supplies, costs, fees, and is the maximum extent of the
Owner's obligation 10 pay Conlractor but does nol constitute a limitation, of any sort, of the
Contraclor's obligalions to perform lhe work in accordance with lhis contract.
47
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IN WITNESS WHEREOF, the City of Boca Raton, Florida, at a regular meeting thereof, by
action of the City Council authorizing and directing the foregoing be adopted, has caused
these resents to be signed by it's ayor and it's seal to be hereunto affixed, and
VIP/!J, Cllpj. 't:--, has executed this contract all as of
the day and year first above written.
CITY OF BOCA RATON, FLORIDA
Witness:
BY:~ ~ -
Steven L Abrams, Mayor
(Seal)
Approved as to Form and Legal Sufficiency:
BY:~~~
Co sel to the City ~
Approved by Council on S=:w \ .-HOf'-Q \4 . 2004
Item~ Q ~ Account Number4-'l.~l.\-'Z:.H.s0lc~/~~
Po &L;3e:J
Attest:
-----
~
By:
(affirm Corporate Seal) ~ G
W..... {!. N.m. 'j.' {\~IL~
IQatle.? . ~ T.:vQQ.~7
, President or other duly authorized
Corporate Officer
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CERTIFICATEQFCORPORATEAUTHORITY I
BID NO. 2004-061
Wastewater Collection System Rehabilitation
I, ~ i{~<)(' (S2;{;;;ilLuJ5b.t.'( ,certify lhat I am the Secretary of lhe
ro"",rnU"" Mm,d", Co",rn,,"'" BId No. 2004-061; ~~~"R\
who signed the said Contract on behalf of the Contractor, was then . .~ of
said corporation; that I know the seal of said corporation; that said seal has been affixed to
this Contract; and lhat it was so affixed by order of said official of the Corporation; that I know
hislher signature, and such signature hereto is genuine; and that he/she signed this Contract
by authority of the directors of said Corporation.
Dated this~ day of ~
,2004.
JJJ~}laujL~'
C porat e reta
(Corporate Seal)
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ACKNOVVLE[)GE~E:tHOF CO!'JTRACTOR.
. IF A PARTNERSHIP
BID NO. 2004-061
Wastewater Collection System Rehabilitation
Stale of
as:
County of
On this
day of
, 2004, before me personally came and
appeared
members of the firm of
, to me known, and known to me to be one of the
described in and who executed
the foregoing instrument and helshe acknowledged to me that he/she executed the same as
and for the act and deed of said firm and that he/she is duly authorized to bind such firm.
Notary Public
(SeaQ
ACKNOWLEDG.MENT OF CONTRACTOR, ..
. IFAN INDIVIDUAL.
State of
as:
County of
On this
day of
. 2004, before me personally came and
appeared
. to me known, and known to be to be
the person described in and who executed the foregoing instrument and acknowledged that
helshe executed the same.
Notary Public
(Seal)
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ACKNOWLEDGMENT OF CONTRACTOR,
. IF CORPORATION
.,. ,'-"-, _.....,-.,
<.' .-'
BID NO. 2004-061
Wastewater Collection System Rehabilitation
State of
enS:
,2004, before me personally came and appeared
, to me known, who, being by me duly sworn, did depose
and say that helshe resides al
'\IO~ -:Q'l\~ ~d ,
that he/she is the s:t :-r
ofl'Af\7, Fl01 u~"....,- ~f)
\.0?~, -=t[Pt. '?BY- (I
S4nc..
the corporation described in and which executed the foregoing contract; that he knows the seal
of said corporation; that one of the impressions affixed to said contract is an impression of such
seal; that he is the proper official of said corporation designated to execute such contract, that
helshe has aulhority so to do, that he/she executed same for and in behalf of said corporation,
and that his/her act is the act and deed of said corporation.
Witness my hand and official notarial seal at (q'41J ./ii.;'t /;Me ..r;;, I7t5
J!pfl-D lIf !J)e/ir1M / -IJ"f'lda..- \ 130t/
the day and year above written.
My Commission Expires:
~\\\""It""II'"
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S .':..~\Ss,~.. ~<" ~
if..9 ~-+k..~;t.-~
. ~\').~ C~.?a ~.~ ;-;
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~'\\'\~t . ~J" ~/';f8L~~~~~~
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~<}~~ION$'.,;;. ~~
~ ....:...cY~2"~ij).:'... ~
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I';'" <r: ';,':ij:> R bRMANCe.BONO
."."..'-,.........,.,.".,..,.,,,,~..,f,,,,.,......., . " ..."....
,;.-, ~
"-,,:, 'j,: I
BOND NO. 41~7298
Know all men by these presents:
CJlAZ EOUIPMENT . ,
That COMPANY. TN~ .a, CORPORATION , (corporallon, Individual, partnership) of the State
oLKr.TI'O~~l(;AN ,as principal, (hereafter called lhe "CONTRACTOR") AND
IN~nRAN"" rnM"'.m::, a corporation of the state of OHIO , as SURETY
(herelnefter called lhe "SURETY"), are held end firmly bound unto the City of 80ca Ralon, a municipal
corporation of the Slate of Florida, as obligee (hereinafter called the "CITY") In the amount of
"i&. ~q, .%0 Dollars (. ) lawful money ofthe United Slates of America for the
payment of which the CONTRACTOR and lhe SURETY hereby bind ourselves, our heirs, executors,
adminlstralors, successors and assigns, jointly and severally, firmly by the~J'- presen~l ,7
WHEREAS, the CONTRACTOR has by written agreement dated the .<5'dayof ~~
20 Of entered Inlo a contract with the CITY fo~~.~--cJ;; \ com _I.,) _ S .~ .
Project No.: Il-02.-Q9'j}, accordance with the DRAWINGS and SPECIFICATIONS prepared by
C,'-'. c:f ~......~ ~.., ClJ.'S") (hereinafter called the "ENGINEER") which contrectls by this
.
reference made a part hereof (hereinafter called the "CONTRACT DOCUMENTS").
Now, therefore, the conditions of this obligatJon are such that:
A. If the CONTRACTOR shall promptly and faithfully perform said CONTRACT DOCUMENTS; and
If the CONTRACTOR shall fully Indemnify and save harmless the CITY end its COnsullanls, and
each of their officers, agents and employees, and the ENGINEER and Its consultanls, and each
of lheir directors, agents and employees, from any and ell costs and dameges which they may
suffer by reason of the CONTRACTOR'S failure 10 do 50; and If the CON1'RACTOR shall pay
the CITY for all losses, damages, expenses, costs, and attomeys' and legal asslstanfa fees,
Including appellate proceedings and bankruptcy, and Including any liquidated damages or actual
damages caused by the delay of performance of CONTRACTOR, that the CITY sustains
because of any defaull by the CONTRACTOR under lhe CONTRACT DOCUMENTS; and ff the
. CONTRACTOR performs the guarantee and warrantee of alf WORK under the CONTRACT
DOCUMENTS for the correction peri.o_~.~peC!!led in lhe CONTRACTOR DOCUMENTS; then this
obngeUon shall be null and void; otherwise ft shall remain In full force and effect.
e, Whenever the CONTRACTOR shalf be, and Is declared by the CITY to be in defauft under the
CONTRACT DOCUMENTS, the CITY having performed the CITY's obligations thereunder, the
SURETY mey promptly remedy the default. or shalf promptly:
(1) Complete the work sel forth In CONTRACT DOCUMENTS in accordance with Its terms
and condllions; or
<1.
(2) Pay lhe CITY any difference between the sum to which lhe CONTRACTOR would be
entilled upon lhe completion of the CONTRACT DOCUMENTS, and lhat sum which the CITY
may be obliged to pay for the completion of said Work by CONTRACT DOC~MENTS or
otherwise, and any damages, legal fees including, appellate, bankrUptcy, attorney's fees and
legal essistant's fees, and Including any liqUidated damages or actual damages caused by the
delay of perfomance of CONTRACTOR, which lhe CITY may suslain on account of such Work,
or on account of the failure of the CONTRACTOR to properly perform or execute all of the
provisions of the CONTRACT DOCUMENTS; or
(3) Obtain a bid or bids for submission 10 the CITY for completing the CONTRACT
DOCUMENTS In strict accordance with their tems and conditions, and upon determination by
the CITY and lhe SURETY of the lowest responsible bidder, arrange for a contracl between
such bidder and the CITY and make available as Work progresses (even though there should
be a default or a succession of defaults under the CONTRACT DOCUMENTS or CONTRACT
DOCUMENTS of completion arranged under this paragraph) sufficient funds to pay the cost of
completion less the balance of the CONTRACT PRICE; but not exceeding, including other costs
and damages for which the SURETY may be liable hereunder, the emount set forth in the first
paragraph hereof. The lerm "balance of the CONTRACT PRICE", as used in this paragraph,
shall mean the lotal. amount payable by the CITY 10 the CONTRACTOR under the CONTRACT
DOCUMENTS and any amendments therelo, less the amounl properly paid by lhe CITY to the
CONTRACTOR.
C. It is further stlpulaled, understood and agreed that:
(1) Any changes in or under the CONTRACT DOCUMENTS, or any documenls incident
thereto, or the compliance or noncompliance with any formalllies in connection with the
CONTRACT DOCUMENTS or the changes does not affecl the SURETY'S obligations under this
Bond.
(2) The SURETY, for value received, hereby stipulates and agrees that no change In the
CONTRACT TIME or CONTRACT PRICE, alteralion of or addition to the terms of the
CONTRACT DOCUMENTS or to the Work to be performed thereunder or the
SPECIFIC;" TIONS applicable thereto shall In any way affect Its obligations under this Bond. The
SURETY hereby waives notice of any such change In the CONTRACT TIME or CONTRACT
PRICE, alterations of or addition to the terms of the CONTRACT DOCUMENTS, or to the Work
orto lhe SPECIFICATIONS applicable thereto.
53
(3) This obligation shell cover lhe CORRECTION PERIOD and any guarantees or
warranlies as required by the CONTRACT DOCUMENTS, or such longer period as may be
prescribed by law or by any special guarantee required by the CONTRACT DOCUME..NTS.
(4) Any suit under lhis Bond must be Instiluted before the expiration of five (5) years from
the dale on which final payment under lhe CONTRACT DOCUMENTS Is made.
(5) This Bond is Inlended to comply with provisions of Section 255.05, Florida Statules, and
alllerms end conditions of said Statute are Incorporated herein by reference theralo. In the
evenl of any conflict, ambiguity, or discrepancy between Section 255.05 of the Florida Statutes
end lhis Bond, the Florida Statutes section 255.05 shall control. No right of action shall accrue
on this Bond to or for lhe use of any person or entity other than the CITY and thOse persons or
corporations provided for by said statute, their hairs, executors, administrators, successors or
asslgns_ All claimants and other parties claiming any Interest in this Bond are expressly referred
10 Section 255.05, Including partiCUlarly the notice and time limitation provisions of that section.
(6) It Is further agreed and underslood that if the CITY Is required to Initiete legel
proceedings to recover on this Bond, the CITY may also recover its costs related thereto,
Including a reasonable amount for its attorney's fees, legal assistants' Fees before trial, at trial,
on appeal, and in bankruptc:y,
(7) Any claim under this Bond may be addressed 10:
Name, eddress and telephone number of SURETY
GREAT AMERICAN INSURANCE COHPANY
580 WALNUT STREET
CINCINNATI, OHIO 45202
Name, address and telephone number for agent or
representative in Florida, if different from above
ACORDIA
501 SOUTH FLAGLER DRIVE. #600
WEST PALM BEACH. FL (561) 6~~-~~00
54
Signed and sealed this&Q.day of fJ t7~ ' 20af
Witnesses (If Individual)
CONTRACTOR: (Print Full Name)
INC.
~
By:
T~
~
~~(~ch-a
(affirm Corporate Seal)
SURETY Company: (Print Full Name)
GREAT AMERICAN COMPANY. INC.
Agent and Atlomey-in Fact
NOTE: Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all
general partners must execute bond.
IMPORTANT: SURETY companies executing the Performance Bond musl appear on the U.S.
Treasury Department's most current list (Circular 570 as amended). and be authorized to
transact business in lhe State of Florida and be pre-approved by the CITY.
55
.., ..:' ~:):.c <G'~tilfi~a~I{!I~ioc,9rp:iia~ P'rln,c;ipal ~...
~::':Y,::::;':.:i ! ...:.-~': ;'~<.';' ~.\.. ,:-:,~::,.~~::':.I,:;;;~:: ;.:.'~~: \1,.......:;. ".:..-r:~~~' ".". ..;...... ~ . .", ... ,;0: '"..:1.
I.~ I ~~f ::If\i~y tt !i1~(certify that I am the Secretary of the Corporation named as
the NT CTOR In the foregoing Performance Bond;
tha l , who signed the Bond on behalf of the CONTRACTOR.
was then of said corporation; that I know his signature thereto Is genuine;
and that said Bond was duly signed, sealed and attested for and on behalf of said Corporation
b authority of its governing body.
ij as Secretary of
CU_l-\f\'L ~ Pt ~OJ'T ('0 ~c.
(Name of Corporation)
(Corporate Seal)
56
State of FLORIDA
County of PALM BEACH
Before me, a Notary Public duly commissioned, qualified and acling. personally appe.?red
(1.1' I n,'iU'- .,,11 whOls~llykri9itP'tomeorhasproduced
as identification, who being by me first duly sworn upon oath,
says that he/she is the attorney-In-fact for theq rei d ({flltr/('(}!l /n'YJ YCi t!C ( ((). and that
he/she has been authorized by(<JrfC;1 O\'Yh ,elf] In 'ill onc(('c' to execute the foregoing
Performance Bond on behalf of the CONTRACTOR named therein In favor of the CITY OF
BOCA RATON.
Subscribed and swom before me this <91rrl day of5'J'kmlJ;'{( .2004.
~M.dJ lLJ, ~~
Notary Public
My Commission Expires
IRIS W. HALL
Notary Public, State 01 Florida
My comm. expo Mev. 4, 2005
Comm. No. DD 059001
Bonded by:
Lid Qcpub\ I C
'j lre-1G\ ((,(tI!i(1i\U\
.J r ~
End of Section
57
}';~r,;'\:\~J;/\\}:f;;:;;.f'\ ,:~~~r~9.~p ., ...
. .,.."n':
,-';:--.
Know all men by these presents:
CHAZ EQUIPMENT
That CQ~'FV nle . a r.oRPnR''1'TIl'' , (~orporallon, Individual,
.
partnership) of the State of FLORIDA . as principal, (hereafter called lhe
GREAT AMERlCAN lNSURANCE .
"CONTRACTOR") and -COMPANY , a corporation of the State of
OHIO (hereafter called the "SURETY.'), are held and firmly
bound unto the Clly of Boca Ralon, a municipal corporation of the State. of Florida, 8S obligees
(hereafter called lhe "CITY"), in the amount of ~ q., 1 qS'D Dollars
eft -'. tIeQ), lawful money of the United States of America, for the payment of which the CONTRACTOR
and the SURETY hereby bind ourselves, our heirs, executors, administrators, successors and assigns,
Jointly and severally, firmly by lhese presents. .
Wh~s, Ihe CONTRACTOR has by written agreement dated the c;<,5'~ day of
f.-)r 10 h..eA. ./, 20 Of. entered into a conlract with the CITY for the
~\. _\t-a - en I ,,-r ~"\~ QQ ~ , Project No.: CJ\-IfI. rot in
acco an~ D .~~ ~ IN ~a->~ SPECIFICATIONS prepared by
C\.\'Lt n~ (b,..c. ~"tn:.) l)-rll \ R.< ~\I\('c:...... which contract is by
, ,
reference made a part hereof (hereaftercalJed the 'CONTRACT DOCUMENTS").
Now, therefore, the condillons of this obllgalion are such thaI, if lhe CONTRACTOR shall promptly
make payment to all claimants, as hereinafter defined, then this obligation shall be void; olherwfse, this
Bond shall remain in full force and effect, subject to the following conditions:
BOND NO. 4177298
A. A claimant is deflned as any person supplying the CONTRACTOR w~h labor, material or
supplies, used directly or indirectly by the CONTRACTOR or any subcontractor In the
prosecution of the Work proVided for in the CONTRACT DOCUMENTS and is further defined In
. Section 255,05(1) of the Borida Statutes.
8. The above named CONTRACTOR and SURETY hereby jointly and severally agree with the
CITY that any claimant who has not been paid in full before the expiration of a period of ninety
(90) days after performance of the labor or after complete delivery of the materials or Supplies by
such claimant, may sue on this Bond for the use of sums as may be justly due claim anI, and
have execullon thereon.. The CITY shall nol be liable for the payment of any costs or eXpenses
of any such suit.
58
C. No suit or action may be commenced hereunder i;;-any claimant:
(1) Unless the claimant, except a iaborer or one having a direct contract with lhe
CONTRACTOR, within forty-five (45) days after beginning to fumlsh labor, malerials or supplies
for the prosecullon of the Work, furnishes the CONTRACTOR wlth a notice that he intends to
look to this bond for protection,
(:2) Unless the Clalmanl, other than one having a direct contract with the CONTRACTOR, wilhin
ninety (90) days after such Clalmiml's performance of the labor or complete delivary of the
malerials or supplies, delivers 10 the CONTRACTOR and to the SURETY written notice of the
performance of such labor or delivery of such material or supplies and the nonpaymenltherefor.
(3) After the expiration of one (1) year from the date of completion of performance of the labor
or completion of delivery of lhe malerials or supplies; il being understood, however, that if any
limitation embodied In this Bond Is prohibited by any law controlling the construction hereof, such
Iimllations shall be deemed 10 be amended so as to be equal to the minimum pariod of limitation
permitted by such law.
D. The CONTRACTOR and the SURETY, jolnlly and severaliy, shall pay the CITY for all losses,
damages, expenses, or costs and attorneys' fees, Including appellate and benkruptcy
proceedings, and Including any liqUidated damages or aclual damages caused by the delay of
performance of Contractor, caused by any defaull cf the CONTRACTOR or lhe SURETY of their
obligations hereunder, includIng but not limited to, any sum which the CITY may be compelled to
pay because of any lien for labor or materials furnished for any Work included in or covered by
the CONTRACT DOCUMENTS.
E, The SURETY, for value received, hereby stipulates and agrees that no change in the
CONTRACT TIME or CONTRACT PRICE, alteration of or addition to the terms of the
CONTRACT DOCUMENTS or 10 the Work to be performed thereunder or the
SPECIFICATIONS applicable thereto shall In any way affect its obligations under this Bond. The
SURETY hereby waives notice of any such change in the CONTRACT TIME or CONTRACT
PRICE, alterations of or addftion 10 the terms of lhe CONTRACT DOCUMENTS, or to the Work
or to the SPECIFICATIONS applicabie therelo.
F. This obligation shall cover the correction period or guaranlee perIod as required by the
CONTRACT DOCUMENTS, or such longer period as may be presoribed by lew or by any
speclel guerantee required by the CONTRACT DOCUMENTS.
S9
G. No final settlement between the CITY and the CONTRACTOR shell abridge the rights of any
beneficiary hereunder whose claim may be unsatisfied.
H. This Bond is inlended to Comply with the provisions of Section 255.05, Florida Stelutes, and all
terms and conditions of said Statutes are incorporaled herein by reference therelo. In the evant
of any conflict, ambiguity or discrepancy between Secllon 255.05 of the. Florida Slatules and this
Bond, lhe Florida Statutes section 255.05 shan control. No right of action shall accrue on this
Bond to or for the use of any person or corporation other than the CITY and lhose persons or
corporations provided for by said Statute, their heirs, executors, administrators, successors or
assigns. All claimants and other parties claiming any interest in lhis Bond are expressly referred
10 Section 255.05, Including particularly lhe notice and lime limitation provisions of that section.
I, It Is further agreed and understood lhal If the CITY is required 10 In~iate legal proceedings 10
recover on this Bond, the CITY may also recover its costs relaled therelo, Including a reasonable
amount for attorneys' fees, legal aaslstants' fees, bafore trial, at trial, on appeal, and in any
bankruplcy proceeding.
J. Any claim under this Bond may ba addressed to:
Name, address and telephone number of SURETY
GREAT AMERICAN INSURANCE COMPANY
580 WALNUT STREET
CINCINNATI, OH 45202
Name, address and telephone number for agent or representalive in Florida, If different from above
ACORDIA
501 SOUTH FLAGLER DRIVE, #600
WEST PALM BEACH, FL 33401 (561) 655-5500
60
Signed ~nd sealed this9..~ d~~-~f ~,20 net .
Witnesses (If Individual)
CONTRACTOR: (Print Full Name)
BOJ[(brJbt~
--
SURETY Company: (Print Full Name)
GREAT AMERICAN INSURANCE COMPANY
IMPORTANT: SURETY companies executing the Payment Bond must appear on the U.S.
Treasury Department's most current list (Circular 570 as amended) and be authorized to
transact business in the State of Florida and be pre-approved by the CiTY.
TERRORISM COVERAGE RIDER
NOTlCE-DISCLOSURE OF TERRORISM COVERAGE AND PREMIUM
The Terrorism Risk Insurance Act of 2002 establishes a program within the Department
of the Treasury, under which the federal government shares. with the insurance. industry,
the risk of loss from furure terrorist attacks. The Act applies when lhe Secretary of the
Treasury certifies that an event meets lhe definition of an Act of Terrorism. The Act
provides that, to be certified, an Act of Terrorism must cause losses of at least five
million dollars and must have been committed by an individual or individuals acting on
behalf of any foreign person or foreign interest to coerce lhe govemmenr or population of
the United Slates.
To be attached to and fonn part of Bond No. 4 I 77298 , effective
In accordance with the Terrorism Risk Insurance Act of 2002, we are providing this
disclosure notice for bonds on which Great American Insurance Company, its affiliates
(including. but not limited to Great American Alliance Insurance Company, Great
American Insurance Company of New York and Great American Assurance Insurance
Company) is lhe surety.
The United Slales Govemmenl, Department of the Treasury, wiIJ pay a share of terrorism
losses insured under the lenns of the Act. The federal share equals 90% of that portion of
the amounl of such insured losses that exceeds the applicable insurer retention.
This Coverage Part/Policy covers certain losses caused by terrorism. In accordance with
the Federal Terrorism Risk Insurance Act of2002, we are required to provide you with a
notice disclosing the portion of your premium, if any, attributable to the coverage arising
from losses for Terrorist ACls Certified under that Act.
The portion of your annual premium that is attributable to coverage for Terrorist Acts
Certified under the ACl is : $:00.
GREAT AMERICAN INSURANCE COMPANY
Administrative Office: 580 WALNUT STREET. CINCINNATI, OHIO 45202 513-369-5000' FAX 513-723-2740
T'
th
Imber of persons authorized by
wer of attorney is not more than FOUR
No. 0 18006
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERiCAN tNSURANCE COMPANY, a corporation organized and existing
-.der and by virtue of the laws of the State of Ohio. does hereby nominate. constitute and appoint the person or persons named below its true and
Itut anorney~jn-fact, for it and in its name, place and stead to execute In behalf of the said Company, as surety, any and all bonds, undertakings
td contracts of suretyship, or other written obligations in the nature thereof; for all obligees inducting any and all consents required by the
Department of Transportation. State of Florida, incident to the release of retained percentages and/or final 9stima1es; provided that the liability of
the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below.
Name
Address
Limit of Power
ALL
$10,000,000
SAM L. ELLINGTON
MALCOLM G. MCCAMPBELL
BRIAN COTTRELL
AUDREY BOYD
ALL OF
WEST PALM BEACH. FLORIDA
This Power of Attorney revokes all previous powers issued in behall of the altorney(s)-in-tact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and anested by its
appropriate officers and its corporate seal hereunto affixed this 26TH day of AUGUSt, 2004 .
Mest GREAT AMERICAN INSURANCE COMPANY
DAVID C. KITCHIN (Sl3-412-4602)
-' OF OHIO. COUNTY OF HAMILTON - 55:
On this 26TH day of AUGUST,2004 ,before me personally appeared DAVID C. KITCHIN, to me known,
being duly sworn, deposes and says that he resides in Cincinnali, Ohio. that he is the Divisional Senior Vice President at the Bond Division of Great
American Insurance Company, the Company described in and which executed the above instrument; that he knows the seal of the said Company; that
the seal affixed to the said instrument is such corporate seal; thai it was so affixed by authority 01 his office under the By.Laws of said Company, and that
he signed his name thereto by like authority.
This Power 01 Attorney is granted by authority of the following resolutions adopted by the Board of Directors 01 Great Amerk:an Insurance
Company by unanimous written consent dated March 1. 1993.
RESOLVED: That the Division President, the several Division Vice Presidents and Assistant Vice Presidents, or anyone of them, be
and hereby is authorized, from time to time, to appoint one or more Attomeys.in.Fact to execute on beha" of the Company, as surety, any and all
bonds, undertakings and contracts of suretyship, or other written obtigations in the nature thereof; to prescribe their respective dutIes and the
respective limits of their authority; and to revoke any such appointment at any time.
RESOLVED FURTHER: That the Company seal and the signature of any 01 the aforesaid officers and any Secretary or Assistant
Secretary of the Company may be affixed by facsimile to any power of attorner. or certificate at either given for the execution of any bond,
undertaking, contract or suretyship, or other written obligation in the nature thereo , such signature and seal when so used being hereby adopted
by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the
same force and effect as though manually affixed.
CERTIFICATION
I, RONALD C. HAYES, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and
the Resolutions of the Board of Directors of March 1,1993 have not been revoked and are now in full force and effect.
Signed and sealed this day of
;=(4/04)
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM 8.3.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must he Turned
Meetine Dates in to City Clerk's Office Meetine Dates in to City Clerk's Office
0 August 1,2006 Ju]y ]7.2006 (Noon.) 0 October 3, 2006 September 18.2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17. 2006 Octnber 2. 2006 (Noon)
0 September 6, 2006 August 14.2006 (Noon) 0 N ember 8, 2006 October 16, 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) I2J November 21, 2006 November 6. 2006 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ;-"i
I2J Consent Agenda 0 Legal -_..,-.....
co <.:c
0 Code Compliance & Legal Settlements 0 Ummished Business " '. ~rl
-4
0 Public Hearing 0 ,-~c:)
co
...'1--
RECOMMENDATION: Motion to approve the "piggy-back" of the City of Jacksonville, FL bid #3-0203 for I~str\lc@-e
Pipe Cleaning & TV Inspection Services awarded to A.D.1. LLC of Jacksonville Florida. The total expenditur<:.J;ost'1i\'lIie
City of Boynton Beach is estimated at $454,825.00. ":. ..,,~
w 0_
.- P1(;
EXPLANATION: Procurement Services received a request from the Utilities Department requesting to utilize the City of::c
Jacksonville's bid #3-0203 awarded to A.U.1. LLC for cleaning and inspection services of an estimated 120,000 linear feet of
sewer mains at a cost of$454,825.00.
PROGRAM IMP ACT: The Utilities Department would like to start a program to identifY and rehabilitate portions of the
gravity wastewater conveyance system to reduce infiltration and inflow (I&J). The goal of this program will be to
significantly reduce 1&1 and restore the structural integrity to the pipes and manholes of the City thus ensuring proper
operation. Also this process will reduce treatment costs caused by excess water entering the conveyance system.
This project consist of(2) two master lift station basins, LS 309 and LS 356. Locations of the lift station basins are east ofI-
95 between Seacrest Blvd. and the Intercoastal Way. Additional services will be GPS locations of each manhole, smoke
testing to specific areas according to TV inspection reports, a hard copy with a CD of the project and an electronic file for our
GIS records.
FISCAL IMP ACT: Funds are allocated in the FY 2006/07 budget as follows:
Account Descriotion
CIP R&R Sewer
Account Number
403-5000-590-96-04
Budeet
$ 454,825.00
ALTERNATIVES: Not to proceed with project and continue to have infiltration
system.
4~~
Ass. nt irector of Finance
Procurement Services
Department Name
S:IBUIlETINIFORMSIAGENDA ITEM REQUEST FORM.DOC
Mernorandum
Utilities # 06-176
From:
Bobby Jenkins
Assistant Finance Director
Kofi Boateng P.E..J^ (;) _ -:-~ ()-.,
Utilities Director f\)1t: ~~ --? -<S
10 {I" l...b
To:
Date:
October 10, 2006
Subject:
Piggyback City of Jacksonville Beach Bid,RFP #3-0203
Infrastructure Pipe Cleaning & TV Inspection Services
Agenda Item
The Utility Department would like to start a program to identify and rehabilitate
portions of the gravity wastewater conveyance system to reduce infiltration and
inflow (1&1). The goal of this program will be to significantly reduce the 1&1, restore
the structural integrity to the pipe and manholes to insure it's proper operation
and to reduce treatment costs caused by excess water entering the conveyance
system. There have been several problems, especially with lift station run time
over-purnping due to the excess water that was not included in the design of the
stations. Other problems are sinkholes and siltation from cracked pipe or
excessive decay to manhole structures.
,.
This project consists of two master lift station basins, LS 309 and LS 356. The
general areas of -the lift stations basins are east of 1-95 between Seacrest Blvd.
and the Intercoastal Way. Attached with this memorandum is a map outlining the
area that will be cleaned and inspected. The city would like to piggyback the
Jacksonville Beach bid for cleaning and inspection services with A.U.I., LLC. of
Jacksonville, Florida who was awarded the contract. Additional services will be
GPS locations of each manhole, smoke testing to specific areas according to TV
inspection reports and a hard copy with CD of the project and to include an
electronic file for our GIS records. An estimated 120,000 linear feet of sewer
main will be cleaned and televised.
Attached is the proposal from A.U.I. with a complete breakdown of costs and the
individual services, a map of the project area and a copy of the contract. The
total cost is $454,825.00. Funding is available in account # 403-5000-590-96-04
SWR 113.
Please present this at the next City Commission meeting for their approval. If you
have any questions please contact me at ext. 6401 or Tony Lombardi at ext.
6421.
TL:KB
Attachmenls
Xc: Peler Mazzella
Micheal Low
Tony Lombardi
Chris Roschek
Dan Spooner
222 W. Spring st.
Coo-IIIe. TN 38501
931.372.81lOO plio....
931.372.21lOO tax
5991 Chester A_ Suiu
Jack8onville, FL 32217
904.733.7324 phone
904.733.9992 fax
04 Oct 2006
Mr. Anthony Lombardi
Utilities Maintenance Manager
124 E. Woolbright Road
Boynton Beach, FL 33435
Re: Pricing for CCTV and Cleaning
Dear Mr. Lombardi,
Please find attached the current contract between AUI, LLC and the City of
Jacksonville Beach. I have also included the addendum that extends the contract
for a period of two years with additional services listed along with the prices. AUI
is happy to extend these piggy-back contract prices to the City of Boynton Beach.
Please do not hesitate to call me if you have any questions regarding the
documents at 904-733-7324. We look forward to assisting the City of Boynton
Beach in its endeavors.
Thank you,
Nicole Little
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LS 202 3,000ft. Sin. 10 manholes
LS 203 4,000ft. Sin. 15 manholes
LS 310 500ft. 12in.
2000ft. 10in.
16.000ft. Sin.
1S,500ft. 70 manholes
LS 410 700ft. 12in
700ft. 10in.
16.000ft. Sin.
. 17,400ft. 65 manholes
LS 414 1S,000ft. Sin. 70 manholes
LS 405 2000ft. 10in.
17.000ft. Sin.
19,000ft. 75 manholes
LS 406 12,000ft. Sin. 55 manholes
LS 409 7,000ft. Sin. 30 manholes
LS 356 4,OOOft. 24in
700ft. 21in.
4,OOOft. 15in.
600ft. 10in.
11.000ft. Sin.
20,300ft. 90 manholes
TOTAL 119,200ft. 480 MANHOLES
OCT-05-2006 09:42 PM
P.O"
f8ifg 0/
e~
JJeaoR
ELEVEN NORTH THIRD STREET . JACKSONVILLE BEACH. FLORIDA S2250
March 27,2006
Ms. Nicole Little
Al.J1, LLC
5991 Chester Ave, Suite 104
Jacksonville, Florida 32217
RE: Signed Contract & EKtension Amendment
Infrastructure Pipe Cleaning & TV Inspection Services for the City of Jacksonville Beach,
Plorida
RFP No: 3-0203
Jacksonville Beach, Florida 32250
Dear Ms. Little,
Attached is a copy of the original RFP and contract with the latest two (2) year extension for
your office files. This extension is effect through February 3'd, 2008. If you have any questions,
please contact my off'lCe by e-mail or (904) 247-6286.
Sincerely, (
\C)-".:i.n~Q_:{J2~.Q /
Arnold (Junior) Lilly
Construction Project Manager
w/contract
cc:
Pat Deighan
Streets General Supervisor
AMENDMENT NO: ONE (1) TO THE
OWNER AND CONTRACTOR AGREEMENT
This Amendment is made this 3rd day of February. 2006 by and between the City of
Jacksonville Beach, Florida (the "City") and Advancsd Underground Imaging, Inc. (Contractor) and
approved by the City Council.
WHEREAS, contracl is in its approved two (2) year extension to the contract with an ending date
ofFebruarv 3. 2008 and;
WHEREAS, the City and Advanced Underground Imaging. Inc., now desire to amend the
Contract in accordance with Article 4: Term of Agreement
4.2 With the mutual agreement in writing of the OWNER and CONTRACTOR prior
to the expiration date of the current Agreement, this Agreement may be extended
for one (1) additional two (2) year extension.
NOW,iTHEREFORE. in consideration of the mutual covenants, promises and undertakings
contained in th~ Contract and this Amendment, the City and Advanced Underground Imaging, Inc., agree
as follows:
I. Advanced Underground Imaging, ,:Inc., agrees to the same terms, conditions as listed in
Exhibit "A". REQUEST FOR PROPOSAUQUALIFICATIONS (RFP #3-0203)", consisting
of -2... pages. Also includes the Advanced Underground Imaging, Inc., proposal submitted as
response to OWNER's RFP #3-0203.
Except as expressly amended by this document, the Contract Agreement as previously approved remains
in full force and effect and legally binding upon the City and Advanced Underground Imaging. Inc.
,
!
IN WITNESS WHERIlOF, the City and Advanced Underground Imaging, Inc., hereto have affixed their
respective signatures as of the date indicated below:
/
,
,
/
,
,
JACKSONVILLE BEACH
Bv: ~o.O; r:: ~
Name: George D. Forbes
Title: City Manager
Date: )..<1/VV;QiZ-I'!~ ;?t7(] ([
.n Inc. (i'tlJ1 ~)
~
Attest:' ., '-
OCT-e5-2ee6 0'9:42 PM
P.02
REQUEST FOR PROPOSALS
RFP # 3-0203
. INFRASTRUCTURE PIPE CLEANING AND TV
INSPECTION SERVICES
FOR THE CITY OF JACKSONVILLE BEACH,
FLORIDA
FOR A PERIOD OF THREE YEARS
The City of Jacksonville Beach is seeking proposals for providing contract services
required for conduetins the abovo Rlf\flnced work. Ptoposa18 shall be due at the
Central Services Depertment, 1460A Shetter Ave., second floor, Jacksonville
Beach, Florida, no later than Wednefday, January 8, 2003 by 4:00 o'clock p.m. Six
(6) copies of each proposal are required. The City shall reserve the right to reject
any or all BidlllProposals.
Note: There will be a maDdatory pre-RFP meetiDg at
10:00am OD Deeember 18, 2002 in the PubUc Workl training
room, located at 1460A Shetter Ave to ditcull aDY questions
or OODCel1ll pertainiDg to thll RFP. RFP's from venden who
do Dot atteDd this pre-RFP meetiDg will Dot be accepted.
OCT-05-2006 09:42 PM
P.03
. .
REQUEST FOR PROPOSAL (RFP #3.0203)
INFRASTRUCTITRE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
The City of Jacbonvi11c Beech is -1ri'\Jsubmittals of proposals and qtlllllA.-<<iollll of firms iIIterested in
provfdina lIerYices thr the maintenance oJeanirla and televislna of existing sewer-JMin&fsewer manholes and
storm sewer ~ piping/catch buint within the boundaJy limits of the City of JacbonvilJe ~_". Florida
thr a period of three (3) years. The goal of this RFP is to aWlll"d a continuing lIerYice contract mr a period of
three (3) years, renewable thr up to two (2) additional three-year terms. The resultlna contract lIl8y provide
services to departmems throughout the City and will be overall DI8IlIIlJed by the DeJllll......11t ofPub/lo Works.
NOTE: II..,. .Ith pNpotIen ..Mitt.. . nwpeDH t. tb"RrP ",..lei ... to meet wltb h'le W.lirI
lfafrto I'~~- ..,. a..... or d..... a.,. a.,.. .ttlte co......... Hn'fell -met, till)' caD .Dtact .,.
.......1.. penoiID.1:
KeltII Cn.rIII. - DIItrfbwdoa A Colleedoa. S.pen>llOr (8fto. S,.tem PlplDa) 247~273
Dn" MeDea.1eI - StneCI.s.pem.or (Storanrater Sy.m. Pip",) 247..QU
I. SPECIPlCAnONS
A AU propoeen lIIU8t IlIbmit uarrative document detailins the Bidden llbilityto p..il.lIltbe I'IL.-y
task of cr-mw the existiDa sewer-mainslsewer llllIIIboies IlId Itonn IICwer IJ)'Btem pipingfcatcb
bulns. The documeat sbd include as a mInimuIlJ:
B. LooaI Office: IdentifY the location of the 1oC8l 01lice (Duval, Clay, St. JolmII, or NUIIIU Counties).
The ttleIDbers of the project teIm shaD be pe.....-mly lNIIl8""'f IlId pbysic8I1y Ioc:eted at tile 1oC8l
oftlcc.
C. A descilJllion of tile proposer's IISlIIl work activities pe.IDnned by the _.dII"'11 mdIvldual or
COIIlpllfty. }d)rDIItion detaitina the proposer's ~ in pe:rfDrmina llimiIIr tub lllld
activities. A miainaunofl0 J'tfea~ wbererekted work was petlhlM&ldbytbe~.I~
key perIOlIheJ lIlId outline their experience, which wiD be ut.iImld in perfbnniDg the. bue task.
D. A delcriptlon of the methodology and. eql.lipmala. to be utili2ed to pcr1brm the c......,
E. A lltBtO\ll"'"llt that llIldro88es a response schedule fur the proPOIer to provide the dcacribed services
under both ro~ IlId emergeacy conditions.
n. MISCELL\NEOUS INFORMAnON &; ADDJnONAL REQUIREMENTS.
A. The IC/ected contractor shaD provide employees who In cuItomor orienled. polite to citilJens,
IlId reIpOnsM to the requests 8lld ~ ofcity oflicials, to il1cJude public works, pollee,
fire, p&rb &; ~u JlllI'IIOnneJ. The coDtractor IlbIJ1 pctDIIlDent1y remo~ &om tbls work,
my employee requested by the City to be remoml, which does not meet these require1.....utlo.
OCT-05-2006 09:43 PM
~_0r
REQUEST FOR PROPOSAL (RFP #3"()203)
.!NFRASTRUClURE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
B. The IlCIected colltnlctor sbIIl furnish aU IIbor, equipm..l4, materials, supervision and me8tlS fur
the quality perfttnmoce of the .rnces. The contnctor abaIJ perform 8Dd accomplish the
services ill the TI')IlMM' beat cak:uIatecl to provide the blghat quality, with safety of we and
property ofpenmouat importanee. md to the satiafiicltlon oCtile Director ofPublk: Works, md
in IlCOOrdIncc with the coDlrad documents.
C. Rmmval md disposal of residuals abaJl be at an authorized Iocetion within tile City limits. The
couta_10ubll1 repIir or restore aJllInICt1Ira and propertytbat lI8)'be (1m. <goclordiaturbed
cluriaa ,....Jl>.maoce of tile services. At the City's diacredoD, extraordinary debrialbazardous
matclrlaIa lI8)' be hIOO~ II an Bddit1nl1ll1 service.
D. fa -;.11.... ofSpecl&cltlon Requh.....tAltl by Service Order. DuriDg the term of this service
-..eemem. tile requelted ,,)eI...... and TV inspection services will be lIIlsiped on II needed
bUs. The objectiYe is to meet tile needs of tile City 8Dd to eIIlI\Inl the highest quality possible
of tile .el Ace(s) provided.
III. TERM OF nIB SERVICE AGREEMENT
A. The contnlc:t sbIIl be in eflect for 8 period of three (3) years. The aervices sbIlI1 be requested
on an II needed buia after the service apeemmrt hils been llppI'Owd by the city council and
f\mdlna has been approWld in the CIJl'l'ent ftscaI year budget prcx:eas.
B. The City reeervea the.riabt to extend the contnlc:t for lIdditioll81 three (3) year terms up to 2
extenIiollll, subject to the IJIltual 681eemart between the City and the contrlCtor. The
ClXteIlIioD(s) sbIlI1 be qreed ill writln&. prior to the eud of the C1JI'flD tenn. The current term
lI8)' be extODdotl moathly by mutual verbe1apement uatD the writtea IgI'f"nlMt iJ co~.
C. NOllll(l:luIive. Notwitbltlllldlrl the contract resultina &om this RFP, the CilyI'lllllMll the risbl
to fbllow ita mnnaI pun:1Nlua procedurea at anytiml!to procure IdditIoIal servi&1es mr any of
the types of~ noted in this RFP.
IV. MINlMlJM QUALIFICATION REQutRBMBNTS OF PROPOSING FIRM(S).
A. A JocaI DfIice ~ Clay, St. Jo}g, or NIIlI88lI Countila) in which the work will be dolle.
~-
B. Curmt Ioca1 ~ worldDa directly tor tile firm, with tile l.18JI8bUity Df perfoutdo~ an the
III'Vicea outliDed abow promptly and within tile ap.. <l:8oiI time.
C. Demo1Jltnlted ~, ~ aperience, and ~tlle ill pipeIiDe clellni...
0, A IooaI BuIi-,.. LicooIcl
.2
OCT-05-2006 09:43 PM
P.05
REQUEST FOR PROPOSAL (RFP #3-0203)
INFRASTRUCTURE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
v. CITY REPRESENTATIVES:
A.
n.
c.
Designated Representative:
Project Manqer:
Teclmical Contacts:
Public Works Director
Public Works Division Supervisor(s)
Public Works Division SUpervisor(s) and/or other City
Department I Division Supervisors
CITY DOCUMENTS: During preperation of a response to this RFP. the City ordinances and
infrastructure maps are available in various offices of the City for review by prospective proposers. The
proposers accept the respofllibility for the accuracy of any infonnation furnished and ultimately incorporated
into their responses. .
VU. PRICE SUDMIITAL: Proposing firms are required to submit tmit prices with the proposal on the
attached PrIce Proposal Submittal FonTI.
A. Selection will be based in part on the unit cleaning cost. However, the proposer must provide a
price on each item listed. All price entries on the Price Proposal Submittal Fonn must be clearly
written in figures using ink.
D. The proposed unit prices submitted on the Price Proposal Submittal Fonns shall remain in
etfect through the end of the City's FY2004 budget year (September 30,2004).
C. The contractor and/or the City may initiate adjustments to the clm'Cllt unit prices. The blISi.s for
these adjustments shaD be . the not seasonally adjusted COllllumet Price Index (CPI) for All
Urban Consmners, Area: South B Size Class D/C, Item: Services. published by the U.S.
Department of Labor, Bureau ofLabor Statistics, or its successor pUblication ifdiscontinued.
D. The unit prices. subject to negotiations, may be increased or decreased in a percentage not to
exceed seventy-five (75) percent oftile change in the said CPr.
E. The request for price adjustment shall be submitted not later than 60 days prior to the end of
the City's FY2004 budget year or most current budget year thereafter.
F. The computations for the adju.lh...,nt shall be based on the CPt for the previous full calendar
year, befure the end of the City's FY2004 budget year (September 30, 2004) or most current
budget year thereafter.
G. The adjustments shall be negotiated and agreed in writing by both parties. Ad.iustmm1ts shaD be
effi:ctive on the first full month after the beginning of the City's new budget year, or the first
full month after tile adjustment is agreed to in writing, whichever is later.
3
OCT-05-2006 09:44 PM
P.06
REQUEST FOR PROPOSAL (RFP #3-0203)
INFRASTRUC11JRE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
vnt. CONTRACfOR(S) WRlITEN PROPOSAL & SELECTION PROCESS:
A. SELECTION PROCESS: Colll:l'llCtor ICllection sbaI1 be in IIl:COrdance with this request fur
propolll. The evaluation proce8Ilban det&.....loe qlUlllftroaions, interest, lIDd awilablllty. The
City shaI1 first review all written 1'IlIIpODSe8. This review will re8Ult in a I'lIZIked list of fully
qll.llfiM reIpOIldeats. If deemed ner~, pub1ic infonnsl iDterYiews may be conducted of
selected I'OIpOIIdents deteillduod to be best q"..llfWI baed upon the evaluation of the written
I~'pollm The determ1D8tiollS shaI be billed upon the criteria below.
B. METHOD OF RANKINO: DuriDg the review ofwritten relp911!1C1, each criterion below will
be nnked on a DlellIIIfe of zero (0) through five (5). In lIddition. IlIlCh criterion his been
aMipM . IICllIed YIIuc tbat weiahts the criterion's .ilpl~n<:e to the 00IItnIct. The-*l
VIIues raDII ftom one (I) through five (5) lIDd will be multiplied times the l'IDkiDa of each
criterion to qUlllltitY tbat criterion's score. The IICllIed VIIue is deDoted in bncbta [ ]
foDow1na aach criterion's title. The sum of the criterion ICOIOI derMd tom this nUtlpIIcation
process will be \lied as llI1 aid in IClecVDg the contrIctor.
C. WRITI'EN PROPOSAUQUALlFICATIONS PACKAOEREQUIREMENT: ~1I'e
to adhere to the requirements shown below. Failure to do so !lIlY result in rejection of
proposal as non-~.
I. Be concile lUId to the point.
2. Limit propoaaInarndive to 110 more than ten (10) eacll8-I/2"X 1 I "typewrlttenpap.
3. Provide lIdoquate irdbl1llltion on each criterion below.
4. Provide the criteria infoJ'D1ltion below in the order shown.
D. CRITERIA:
I. PI8t record oflNlllbolllltatch ~ sylItem c!eadil~ o..p..lieDce [5]: A 1iat plus
brief dI..w~4 (with time fhlme) of the firm's contrlK:ts lIDd ~. Provide
customer (lJO\'el'llllleDtlpriYate) leti:reaces with telephone number.
2. Put reccmI ofaubollllcatd1 buiWpiplnall)'lten1 TV inlIpectioD aperieIJ;e [S]: A list
plus brief dAc.iptjon (with time tame) of the finn's contracts llIId expaicnce. Provide
CUItomer (1O~..........AIpri'Y8tl) lefaeaca with telephone number. PropollCl' must
ineIude . cl-aivtJun oCtile TV eqWpment.
3. Loeal t1rm ollice lIDd project team [4]:
a. Idenlit1 the Jocatjon of the local (Duval, Cay, St. Johns, or N..-u Co1lll1ies)
project office. The mmnben of the project ~ shsII be perDI8IIIltI1Iy usigned
~
OCT-0S-2006 09:44 PM
P.07
REQUEST FOR PROPOSAL (RFp #3"()203)
INFRASTRUCTURE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of JacksonviUe Beach, Florida
For a period of three (3) years
to aDd ph)osicaUy Ioceted at the IDeal project otlice. Routille/respoDlliYe fice.to-
fltce IDd telephonic intmction will be ~ in sorvfcing the City's needs in
~ this contract.
b. LJ.t firm's team members who will work on this project. Provide brief
1111.._._.... on education, CCIllillr--tlom IIId ~ wbich the firm deems
iq)u.1aDl to this project. Confirm tbat team members are pc. ..-.llI,Uly ~......~
IIId ~ located in linn's JocaJ 01Bce DOted abow.
4. MeoIunWlal C"""" eqq..'...Ilt. tv'iua equjpmem It. expo.~ usins it (5): Provide
lilt IIId plctun(s) of equfp..-t to be UIOd on tbls oontrlct.
S. N8tI1ltM (5): Provide concise written mcplulation of how the firm wiIIllCCOmpIisb the
lpeC!iA,.1on Due Item detailed abow. The ~ IIlQIt lIJso iDclade a descl44mof
eqWp..1W aDd methods to be UIed in pdJrmina aacIImy tub.
6. Cost (3): Provide td1It prices lIDd other p...ti-A charaes Q1I8lltItiR on the llttached
Prlce Propoal SuImlttaJ Forms.
E. PROPOSAL IS NOT A BID: This request tOr propoaJs is DOt to be considered a bid. Tho
City of J~\....f1YiIIo Beach wW evaluate proposals bued on the criteria set fbrth in this RFP.
Price proposals lIl'e ~..d.. part of the RFP ~. Tho City reIlI'W8 the..... at its sole
~ to _lade thcprice proposals tom the ewIuatfouprocoas. Tho eyA~DpluC"
will ccmsIder aD other requested cdterIa to detetmh... which firm is the most b/abIy qll.llfl~ to
"'" ronn the required IerYIces.
IX. INDEMNIFlCAUON REQUIREMENT: Tho City IbaIl require the lbDowiDa or similar
__,180"1.>11 Jllll'8II'8pbs to be IDIde part or the C6llb_t(s) II entered into with the llUCCeatbI
~.
The City shaU be held hIIrmL.. llpMet aD claims fur bodily lqjury,lIicbow, dinnse. death or pmonal
Iqjury or damage to prooperty or IoIs oruse hl8IlItiJJa tbcldOib, 81'iIina out ofper1bllDlllCe oCthe
~1l or contnlct, unless such claims are a result oCtile City's own neg!igellCe.
The City sbaIl also be held IlIlmIas apiDSt aD claims lbr fiaaDciallo. with~ to the provision of
or &dlure to provide the CODb'act IerVfces !'lllIUItfna.iD maIpractjce, or errors or ~-' .....IiIbi&y IIisiDs
out ofpc.lOi'.... under this contract. UIl/ess such claima are a reIUlt ortho City's OWllIlllgligence.
X. INSURANCE REQUlRBMENTs: The.elected finn sbaI1 procure IIId ....int.ia cIuriot the tem(1) of
the COlItrlIct, insurance of the types IIId in the minLl..mJ llIDOlIIlts stated below.
s
OCT-05-2006 09:45 PM
P.08
REQUEST FOR PROPOSAL (RFP #3-0203)
INFRASTRUCTURE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
('n~~...
A. Womr.' Co~ion Florida
Statutory Cowrage and Employer's
LiabIJlty (incJudins Appropriate
Federal Acts)
B. eo.._..d.e 0enetaI LiablIlty
C. Products - ~ OpealdivM
D. BuP-. Auto UabiIity
(All autos . owued, hired or UIlld)
E. Pl.dIJloDll LiIIlIity
F. EXIlll8I or Umbrella LiebiIity
~......u... MInim".....
$100,000 - eech accident
$100,000. each ~
$500,000 . policy limit fbr di8eue
$1,000,000. bodily lqjury each occurrence
$1,000,000 - bodily iqjury asppte
S 1 ,000,000 - property ...... eech llCCUl'l'eJlCe
$1,000,000 - p10perty dalbIae eurepte
$1,000,000 -1l8IfCIIIte
Same 88 Comprellebsiw General Liability
Same u ComprebeDalM General Liability
Optioml
III8UI'lIDCe IIhIll he written by Ill1 insurer boldina . cUImlt certilWM of authority put8UIll1t to Chapter
624, FlorIda Statutes. Prior to co~ina lIlY work under this CODttIlet. ea:tl&ates of iDIunmce,
approved by the City, ev'~1l8 tile "",lrW(lDllnM of IIid iDIunace 8baI1 be 1braIIbed to tile City's
colllltNL:tion project .........~. The certiftcat... shill provide that 110 JIIItclial aItentioD or CIIOCfIWon,
iaoIudiag ..tion and IlOlH'el1llWal, 8baD be eftl:ethe UDti1 fitlecIl (IS) days a1la receipt ofwritten
1IOtice by the City. All coverqes IIhIllIIIme tile CIty u lddltW.l iDIured. Receipt of _1111..... or
otberdocumeutsoflllluraDcC or copies ofpolicies by tile City, or ita.lip.. n~ who wt......1ess
cownp.. required, Sh8I1 DOt .....w4it.ne a waiver oCthe obl,-,","'o of tile 1UOOCut\al propolOl' to
tWtDl the iDsunmce reqw...,,,,Mmts herein.
XI. PUBUC BNTITY CRIMBS REQUIREMBNT: A penoa or ..fIIll.te . Ills becm pI8ced on the
colMcted WDdor Ilst lbllowiDa a convicdoa for a pubUc entity crime may DOt lIUlladt a bid or a
~potal on a coatrIct with a public entity for the collltrUCtion or repair of a public lwtildh\a or public
work, may IIOt submit bids on Ioues ofreal pt.op<<ty to a public emily, and may not trIDIICt wp--ss
with lIlY public eadty in ... of the threIboJd amo\lld provided in SECTION 281.017, for
CA TEOORY TWO rot a period of36 momhs ftom the dato ofbeid8 pIIleed on the COIlVkted wndor
Ilst.
XII. ANTI-COllUSION RBQUIRBMENT: UDder no "''---1bIIl1D)' prolpeCtive .."~' or
llII)' 1*100 or 1*101II ... tbr or on bebIIf of Ill)' IIid pI'OIpOIldve ~, leek to ~ or
pin tho IUppOrt of lIlY .,,,,,.- ortho City CoUDCil or the City SIIdfIMmlble to the interest of lIlY
prollpOCtiw propollll' or leek to ~ or pin the support of., ,......01... oCtile City CoUllCil or
City Staft' ..,.1,,8 tile ~...t of., JlfOII*llM propolel'. A1J'f auch aetivitiec sbaIl result in the
exclusion orthe plospemve propoeer from cor.sideaadon by the City.
6
REQUEST FOR PROPOSAL (RFP #3-0203)
INFRASTRUCTURE PIPE CLEANING AND TV INSPECTION SERVICES
For the City of Jacksonville Beach, Florida
For a period of three (3) years
~RICE r..ROPOSAL FOIW
The following information concerning unit pricing will be used to as$t the city statfin the overall rating of the
RFP being submitted by the proposer.
Finnsubmittingpricinginfurmation: Name:ADVA-ICi:O u....OE~Ni';7 "IM,A6i..,j6 TNC.
Address: 1853 K'IAJ~S .4M0E.
City:. JA(,K'~o~v'IL.l..~ ~L '3Z2.c/
-
State: r l.Oi'Z . ~ A
PART A: Description of this service shaD be the cJeanir1g ofexisting sanitary sewer manholes and sewer-main
system piping. The c""'nir1g of each sanitary sewer numhn1e shaD be included as part of the price fur clP.aning
each sewer-main section between the two existing sanitary sewer manholes. An materials removed from the
system piping shaD be disposed of at a 1ocation ~ed within the city Jimits of Jacksonvil1e Beach.
A Mornu7lItinn cost per <h\y of services rendered: $ I ctJ!2.
The travel time to and from the contractor's office shaD be a separate mobilization unit price fur each day
that the system c"""'ir1g service is required.
B. SanitarY Sewer-main ~vstem Pine r......ninl'~ Unit Cost Per FooL The volume percentage represents the
estimAted amount of ~solid material in the system piping at the time of the clP.anir1g operation. The
percentage of volume will be agreed on prior to the mobilization. The parties that determine the percent of
volume will be the service provider and the Division Supervisor who the clMni11g operation is being
scheduled.
Pi Size. Volume 75% to 50% Volume 100%10 75%
8" S S
10" S S
12" S S
IS" S S
IS" S~ _ S
24" - S S -
PART B: Description of this service shaD be the cleaning of existing storm sewer manhn\eslcatch basins and
storm sewer-main system piping. The c"""'ing of each storm sewer manhole/catch basins shaD be included as
part of the price fur clP.aning each storm sewer-main section between the two ~ manhn1eslcatch basins. .
An materials removed from the system piping shaD be disposed of at a 1ocation d~ed within the city limit
of Jacksonville Beach.
7
-::iiir . ~. ~~~:=-
-.- -....... -- ~ --.
unit Prices in
Item No. Description Approx. Quantity Figures
1 Mobilization perWO $ 1,000.00
2 Cleaning 4" Gravity Pipe LF $ 1.00
3 Cleaning 6" Gravity Pipe LF $ 1.00
4 Cleaning 8" Gravity Pipe LF $ 1.50
5 Cleaning 10" Gravity Pipe LF $ 1.50
6 Cleaning 12" Gravity Pipe LF $ 1.50
7 Cleaning 15" Gravity Pipe LF $ 2.00
8 Cleaning 18" Gravity Pipe LF $ 2.00
9 Cleaning 21" Gravity Pipe LF $ 2.50
10 Cleaning 24" Gravity Pipe LF $ 3.00
11 Cleaning 30" Gravity Pipe LF $ 4.00
12 Cleaning 36" Gravity Pipe LF $ 5.00
13 Cleaning 42" Gravity Pipe LF $ 7.00
14 Cleaning 48" Gravity Pipe LF $ 8.00
15 Cleaning 54" Gravity Pipe LF $ 10.00
16 Cleaning 60" Gravity Pipe LF $ 15.00
17 CCTV 4' Gravity Pipe LF $ 1.00
18 CCTV 6" Gravity Pipe LF $ 1.25
19 CCTV 8" Gravity Pipe LF $ 1.25
20 CCTV 10" Gravity Pipe LF $ 1.25
21 CCTV 12" Gravity Pipe LF $ 1.50
22 CCTV 15" Gravity Pipe LF $ 1.50
23 CCTV 18" Gravity Pipe LF $ 2.00
24 CCTV 21" Gravity Pipe LF $ 2.50
25 CCTV 24" Gravity Pipe LF $ 3.00
Additional Services
26 Manhole Inspection EA $ 80.00
27 Smoke Testing LF $ 0.50
28 Traffic Control lump Sum $ 1,000.00
29 Laterals EA
30 Inspection from clean out EA $ 175.00
31 Inspection from main EA $ 375.00
32 Survey Grade GPS Per Manhole $ 35.00
33 Wastewater Flow Monitoring per meter week $ 1,200.00
34 Flow Isolation (Weiring) Per pipe segment $ 200.00
35 by-pass pumping
4 Inch pump
Setup Each $ 250.00
Maintenance Hour $ 50.00
6 Inch Pump
Setup Each $ 750.00
Maintenance Hour $ 100.00
8 Inch Pump
Setup Each $ 5,000.00
Maintenance Hour $ 500.00
12 Inch Pump
Setup Each $ 10.000.00
Maintenance Hour $ 1,000.00
36 root cutting
Root Cutting 4" Gravity Pipe LF $ 0.50
Root Cutting 6" Gravity Pipe LF $ 0.50
Root Cutting 8" Gravity Pipe LF $ 0.50
Root Culling 10" Gravity Pipe LF $ 1.00
Root Culling 12' Gravity Pipe LF $ 1.00
Root Culling 15" Gravity Pipe LF $ 1.00
Root Culling 18" Gravity Pipe LF $ 2.00
Root Cutting 21" Gravity Pipe LF $ 2.00
Root Cutting 24" Gravity Pipe LF $ 2.00
Root Cutting 30" Gravity Pipe LF $ 10.00
Root Cutting 36" Gravity Pipe LF $ 10.00
Root Cutting 42" Gravity Pipe LF $ 14.00
Root Cutting 48" Gravity Pipe LF $ 16.00
Root Cutting 54" Gravity Pipe LF $ 20.00
Root Cutting 60" Gravity Pipe LF $ 30.00
OWNER/CONTRAcTOR CONTRACT AGREEMENT
THIs AGREliMENT -. "'" """'" ...... 3", day of "......, 2llf!3. by "'" ""-
tire CITY OF 3ACKsONvILLE BEACH. FLoRlDA. .~_ "'" _ """"
tire Jaw, of "'" St." of Florid., , -... ""'" "'" OWNER, "'"
AnV ANCED !!NDERoI\O!!ND lMAGlNo,lNc., -........ CONTRAcrOR
WITNEsSE11f:
OWNER "'" CONTl<AcroR, .. ro_ of"", "'"""" ro_""""""..".."
agree as follows:
Article 1: SCODe of Work
CON13<AcroR """romp"".. """'. - '" _.... """"'Doom.or.
The Work is generally described as follows:
INFRAsrRvcn... PIP ~G" TV 1N.....cnON_'"
QTy OF JACKSOl\nTn,LE BEAClt.FLORID..A
. FOR A PERIOD OF l'HREE (3) YEARs
All Work sbaU be performed in accordance with the "Request For Proposal No: 3-
0203. "'-'" by.. City of""""'" "- """" w_ """"'- """"'''' be 1M..
-.........""'-......._Io_"".._Of""""""',.,_
"'" ..... of...... " ........ io .",.,. "A". "Be_ F... _, 1/Fp No, '-iJ20' _
--'Pfpe CJeoniog & TV --fi>>-"'Ci<ydf~.,,- Fforido
fora Period of Three Years".
,
Article 2: OWQer'. ResDoosibililI
Tbe "- boo "'" --...... _ ""'^"'-. 10 "".... "'" """""""
2.1 ~ '" ....."""" Tbe OWNER """ pro"",,, <XlNTRAcroR -10..
areas in Which services are to be perfoIll1ed.
/
Article 3: Times fer ReQderiQ~ Senricg /
/
Tbe ""'"" """'" of,..., ."pro_ """"'''' be M. _.... """"""'" of
""""'wilbe_w;a,.._ w...~-..._S_
and/or Distribution & Collecti6n DivisionSUJ>ervisors.
Page 1 of II
OWNEWCONTRACTORCONTRACTAGREEMENT
Article 4: Term of A2reement
4.1 This Agreement shall be effective from the date of City Council action, February 3.
2003. and will continueJn effect through three (3) calendar years.
4.2 With the mutual agreement in writing of the OWNER and CONTRACTOR prior to
the expiration date of the current Agreement, this Agreement may be extended for
one (1) additional two (2) year extension.
4.3 Subject to the Agreement. being extended beyond the current term, the
CONTRACTOR may request the OWNER to adjust the unit prices forthe individual
pay items based on cbaDges in the cost of doing business, over the term of the
Agreement. Adjustments to the individual unit prices fur each pay item are to be
.1lmtual1y agreed in writing. In the event that the OWNER and CONTRACTOR are
/ unable to reach agreement on any unit price adjustments prior to the Expiration Date
of the current term, either party shaJl have the right to terminate this Agreement.
Article 5: Payment To Contractor
The CONTRACTOR agrees to provide services as descn'bed in the CONTRACT
DOCUMENTS and comply with the tenns therein.
5.1 For Basic Services: OWNER shall pay CONTRACTOR for Contractual Services
performed or furnished under the Exhibit. A", "Request For Proposals: RFP No: 3-
0203 ~ Infrastructure Pipe Cleaning & TV Inspection Services for the City of
Jacksonville Beach, Florida for a Period of Three Years"., as set furth in the
Contractors submitted Exhibit "B", "Price Proposal Form for "Request For
Proposals: RFP No: 3-0203 - Infrastructure Pipe Cleaning & TV Inspection
Services for the City of Jacksonville Beach, Floridafor a Period of Three Years".
5.2 For Additional Services: Notwithstanding the scope of work enumerated in the
Exhibit "A", "Request For Proposals: RFP No: 3-0203 - Infrastructure Pipe
Cleaning & TV InspecJion Services for the City of Jacksonville Beach, Floridafor a
Period of Three .rymrs". CONTRACTOR will, upon written request from the
OWNER, provid9'any and all other services normally fiilling within the services
offered by the CONTRACTOR In advance of performance of additional services,
OWNER and CONTRACTOR shaJl agree in writing to the additional services and
negotiated price, consistent with the type of services requested.
5.3 Invoices.
Page 2 of II
O~WCONTRACTORCONTRACTAGREEMENT
5.3.1 Preparation of Invoices: Invoices will be prepared in accordance with the
Contractor's normal billing invoice and will be submitted to OWNER by
CONTRACTOR, unless otherwise agreed. The amount billed in each invoice
will be calculated as set forth herein. Invoices are to be issued by the lOth of
the month for services rendered in the previous month.
5.3.2 Pdyment of Invoices: Invoices are due IIJ1d payable within thirty (30) days of
receipt.
5.3.3. Disputed Invoices: In the event of a disputed or contested invoice, only that
portion so contested may be withheld from payment, and the undisputed
portion will be paid.
5.4 Payment Upon Termination: In the event of termination, CONTRACTOR will be
. entitled to be paid in accordance for all services perfonned or furnished through the
i effi:ctive date of termination.
5.5 Records ofCONI'RACTOR 's Cost: Record's of CONTRACTOR's cost pertinent to
CONTRACTOR's compensation under this Agreement shall be kept in accordance
with generally accepted accOUnting practices. Upon OWNER's request, copies of
such records will be made available by the CONTRACTOR to the OWNER, at no
cost to the OWNER
Article 6: Standards or Performance
CONTRACTOR and OWNER shall comply with applicable laws, regulations, and OWNER-
maMAted standards. This Agreement is based on these requirements as ofits Effi:ctive Date
and include the attached Exhibit "A", "Request For Proposals: RFP No: 3-0203 _
Irifrastructure Pipe Cleaning & Tv Inspection Services for the City of JacksonviUe Beach,
F1oridaf(Jr a Period afThree Years ". Changes to these requUen.cnts after the Eftective Date
may be the basis formodifi<o.Ations-1o CONTRACTOR's scope ofwor14timellQfpedOnnan.;e, .
or compensation.
Article 7: Contractor as IndeDen.ie~t Contractor
/
It is expressly agreed aixl Wlderstood that the CONTRACTOR is in all respects, an
independent contractor as to the WORK. and is in no respect an agent, servant, or employee
of the OWNER This Agreement specifies the WORK. to be done by the CONTRACTOR, but
the method to be employed to accomplish the WORK. shall be the responsibility of the
CONTRACTOR
,
Page 3 of II
O~WCONTRACTORCONTRACTAGREEMENT
Article 8: Termination
The obligation to provide further services under this Agreement may be terminated:
1. For cause,
a. By either party upon 30 days written notice in the event of substantial
fuilure by the other party to perfurm in accordance with the terms
hereof through no fuuIt of the terminating party.
b. Notwithstanding the foregoing, this Agreement will not terminate as a
result . of such substantial fuilure if the party receiving such notice
begins, within seven days of receipt of such notice, to correct its
fuilure to perform and proceeds diligently to cure such failure within
no more than 30 days of receipt thereof; provided, however, that if
and to the extent such substantial failure cannot be reasonably cured
within such 30 day period, and if such party has diligently attempted
to cure the same and thereafter continues diligently to cure the same,
then the cure period provided for herein shall extend up to, but in no
case more than, 60 days after the date of receipt of the notice.
2. For convenience,
a. By OWNER efIective upon the receipt of notice by CONTRACTOR
Article 9: Subcontractin2
CONTRACTOR may subcontract services to be performed hereunder with prior approval of
the OWNER !No such approval will be construed as making the OWNER a party of or to
such subcontract, or subjecting the OWNER to liability of any kind to any subcontract. No
subcontract sbaJJ, under any circumstances, relieve the CONTRACTOR of its liability and
obligation under this Agreement; and despite any such subcontracting, the OWNER shall deal
through the CONTRACTOR, and subcontl'actors will be dealt - with as workers and
representatives of the CONTRACTOR
Article 10: Authorized Proiect Rehresentatlves
/
Upon the execution of~ Agreement, CONTRACfORand OWNERshall~e specific
individuals to act as representatives with respect to the services to be perfurmed or furnished
by CONTRACTOR and responsibilities ofOWNER under this Agreement. Such individuals
shall have authority to transmit instructions, receive infurmation, and render decisions relative
to the WORK. on behalf of each respective party.
Article 11: Insoection of Work
Page 4 of II
O~WCONTRACTORCONTRACTAGREEMENT
The CONTRACTOR shall furnish the OWNER or the OWNER's representative with every
reasonable opportunity for determining whether or not the WORK is perfonned in accordanCe
with the requirements of this Agreement/The OWNER may appoint persons to inspect the
CONTRACTOR's operations, equipment, and performance, and the CON1RACTOR shall
permit these persons to make such inspections.
Article 12: Ril!ht To Reauire Performance
The fuilure of either OWNER or CONTRACTOR at any time to require perfo1lllllIl<;e by the
other party of any provisions hereof shall in no wayaffi:ct the right of the performing party
thereafter to enforce the same. Nor shall waiver by such party of any breach of any provision
hereof be taken or held to be a waiver of any succPPrling breach of such provision or as a
waiver of any provision itself
Article 13: IfilSURANCE.
GENERAL PROVISIONS
Hold Harmless: The OWNER shall be held harmless against all claims fur bodily injury,
sickness, disease, death or personal injury or damAge to property or loss of use resulting
thereftom, arising out of the agreement, contract or lease unless such claims are a result of the
OWNER's sole negligence.
Payment on BehaK of Organization: The COTRACTORagreesto pay on-behalf of the
OWNER, and to pay the cost of the OWNER's legal defense, as may be selected by the
OWNER, for all claims descn'bed in the Hold Harmless paragraph.
Such paymem on behalf of the OWNER shall be in addition to any and all other legal
remedies available to the OWNER's exclusive remedy.
LoIS ControllSafety: Precautions shall be exercised atJill times_by the CONTRACTOR fur
the protection of all persons, including employees and property. The CON1RACfOR sball
be expected to comply with all laws, regulations or ordinances related to safety and health,
shall make special eflbrt to ,detect hazardous conditions and shall take prompt action where
loss control/safety ~s should reasonably be expected.
/
The OWNER may order work to be stopped if conditions exist that present imnxxIiate danger
to persons or property. The CONTRACTOR acknowledges that such stoppage will not shift
responsibility for any damages from the CON1RACTOR to the Organi7ahon.
PROOF OF CARRIAGE OF IN~URANCE & NAMING CITY AS ADDmONAL INSURED
. . .
Page 5 of II
OWNEWCONTRACTOR CONTRACT AGREEMENT
CONTRACTOR sba1l furnish the OWNER with satisfactory proof of carriage of insurance
requiredherein. The successful CONTRACTOR sba1lname the City of Jacksonville Beach'os
additional insured on the CONTRACTOR's and any subconsultant's or subcontractor's Public
Liability, Property Damage and Comprehensive Automobile Liability Insurance policies. The
additional insured sba1l be provided the same coverage as the primary insured. The proof of
carriage and a copy of all policies sba1l be required prior ,to commencement of any work on
this project.
INSURANCE REOUlREMENTS:
Insurance-Basic Coverages Required: The CONTRACTOR shall procure and "",inmin the
following described insurance, except fur coverages specifica1ly waived by the OWNER, on
policies and with insurers acceptable to the OWNER
These jnsurance requirements sba1l not limit the liability of the CONTRACTOR. The
OWNER does not represent these types of amOlmts ofinsurance to be sufficient or adequate
to protect the CONTRACTOR's interests or liabilities but are merely minimum.q. Except fur
worker's compensation and professional liability, the CONTRACTOR's insurance policies
sball be endorsed to name the OWNER as additional insured to the extent of the OWNER's
interests arising from this agreement, contract or lease. In no case, however, shall coverage
fur the OWNER as additional insured be any less than. that fur the CONTRACTOR to the
extent of the OWNER's interest arising from this agreement, contract or lease.
Worker's Compensation Coverage: ]L.Required _Waived
The CONTRACTOR shall purchase and maintain worker's compensation insurance for all
worker's conlpensation obligatiollS imposed by state law and employers liability limits of at
least $100,000.00 each accident, $100,000.00 each employee and $500,000.00 policy Jimit fur
disease.
The CONTRACTOR sba1l also purchase any other coverages required by law for the benefit
of employees.
General Liability Coverage:/x Required _Waived
/
Commercial General Liability-Occurrence Form required.
IT Commercial General Liability coverage is provided:
Coverage A shall include premises, OperatiollS, products and completed operations,
independent coritractors, contractua1liability covering this agreement, contract or lease and
broad form property damage coverages. ' .
Page 6 of 1I
O~WCONTRACTORCONTRACTAGREEMENT
Coverage B Shall include personal injury.
Coverage C, medical payments, is not required.
COMPREHENSIVE GENERAL LIABILITY:
If Comprehensive General Liability coverage is provided it shall include at least:
Bodily i$ry and property damage liability for premises/operations, products/compIeted
operations, independent contractors and property damage resuhing from explosion, collapse
or underground (x,c,u) exposures.
Broad Form Comprehensive General Liability coverage, or its equivalent, with at Ieast broad
form ~ontractualliability covering this agreement, contract or lease, personal injury liability
and broad form property damage liability.
Amounts:
Bodily Iqjury:
$1.000.000
$1.000.000
Each Occurrence
Aggregate
Property Damage:
$1.000.000
$1.000.000
Each Occurrence
Aggregate
,
Products/Completed Operations: .1LRequired _Waived
The CONlRACTOR is required to continue to purchase products and completed opet'\llions
coverage, at least to satisfY this agreement, contract or lease, for a minnmm of three years
beyond the Organizations' acceptance ofrt:llQvation Or col!$trUctiQnprojects.
Amounts: $1.000.000 Aggregate
/
Business Auto Liability C~e: .x....Required _Waived
Business Auto Liability Coverage is to include bodily i$ry and property damage arising out
of ownership, maintenance or use of any auto, including owned, non owned and hired
automobiles and employee non ownership use.
Amounts:
x
Same as General Liability
.
Page 7 of II
O~WCONTRACTORCONTRACTAGREEMENT
Professional Liability: JLRequired _Waived
Amounts:
x
Same' as General Liability
EXCESS OR UMBRELLA LIABILITY COVERAGE:
.
Umbrella LiabilitY insurance is preferred, but an ExceSii LiabilitY equivalent may be allowed.
Whichever type of coverage is provided, it shall not be more restrictive than the underlying
insurance policy coverages.
CERTIFICATES OF INSURANCE:
Required insurance shall be documented in Certificates of Insurance, which provide that the
OWNER shall be notified at least 30 days in advance of cancellation, nonrenewal or adverse
change.
New Certificates of Insurance are to be provided to the OWNER at 1east 15 days prior to
coverage renewals.
If requested by the OWNER the CONTRACTOR shall furnish complete copies of the
CONTRACTOR's insurance policies, forms and endorsements.
For Commercial General Liability coverage the CONTRACTOR sbaI1 at the option of the
OWNER provide an indication of the amount of claims payments or reserves chargeable to
the aggregat~ amount of liabilitY coverage.
i
Receipt of ceJ1ificates or other documentation of insurance or policies or copies of policies by
the OWNER or by any ofits representatives, which indu.Jrte less coverage than required does
not constitute a waiver of the CONTRACTOR's obligation to fulfill the insurance
requirements herein.
Article 14: 1,demniQeation
To the fullest extent permiied by law, CONTRACTOR sbaI1 indemnify and hold harmless
OWNER OWNER's o~ directors, partners, and employees from and against any and all
costs, losses, and <homages (including but not limited to all fees and charges of engineers,
architects, attorneys and other professionals, and all court or arbitration or other dispute
resolution costs) CaJ1sM by negligent acts or omissions of CONTRACTOR or
CONTRACTOR's officers, directors, partners, employees, or subcontractors, in the
performance and furnishing of CONTRACTOR's services under this Agreement.
Article 15: Notices
Page 8 of 11
O~WCONTRACTORCONTRACTAGREEMENT
Any notice required under this Agreement will be in writing, addressed to the appropriate
. party at its address on the signature page,and given personally, or by registered or certified
mail postage prepaid, or by a commercial courier service. All notices shall be effective upon
date of receipt.
Article 16: Survival
All express representations, indemnifications, or limitations of liability included in this
Agreement will survive its completion or termination fur any reason.
Article 17: Severabili~
Any provision or part of the Agreement held to be void or unenforceable under any Laws or
RegulatiOns shall be deemed stricken, and all remaining provisions shall continue to be valid
and biiJding upon OWNER and CONTRACTOR, who agree that the Agreement shall be
refurmed to replace such stricken provision or part thereof with a valid and enfurceable
provjsion that comes as close as possible to expressing the intention of the stricken provision
Article 18: Waiver
Non-enforcement of any provision by either party shall not constitute a waiver of that
provision, nor shall it affect the enforceability of that provision or of the remainder of this
Agreement.
Article 19: Headinl!$
The headings used in this Agreement are fur general reference only and do not have special
significance.
Article 20: Contract Documents
The Contract Documents ~h comprise the entire Agreement between the OWNER and
CONTRACTOR consist of,the fullowing, which are made a part thereof:
/
20.1 Owner/Contractor Contract Agreement (pages 1 to 11, inclusive).
20.2 Exhibit "N, "Request For Proposals: RFP No: 3-0203 - Infrastructure Pipe
Cleaning & TV Inspection Services for the City of Jacksonville Beach, F7oridafor a
Period of Three Years ", consisting of -L pages. Also includes the Contractor's
proposal submitted as response to OWNER's RFP No: 3-0203.
-:- - ~- .~--~---
Page 9 of II
O~WCONTRACTORCONTRACTAGREEMENT
20.3 Exhibit "D", "Price Proposal Formfor"Request For Proposals: RFP No: 3-0203-
Infrastructure Pipe Cleaning & TV Inspection Services for the City of Jacksonville
Beach, Florldafor a Period ofTfjree Years", submitted by the Contractor.
20.4 Addendum numbers N/A Through N/A . inclusive.
.
20.5 Change Orders, Field Orders or written ame~nts duly delivered after execution of
Agreement.
20.6 All applicable provisions of the State and Federal Law, local ordinances and any
modification, thereo( and State of Florida Contract Provisions.
There are no Contract Documents other than those listed above in this Article 20. The
Contract Documents may only be altered, amended, or repealed in accordance with the Terms and
Conditions.
I
Artlc;le 21: Governlnl! Law
This Agreement shall be governed by the laws of the State of Florida. Both parties agree that
the courts of the State of Florida shall have jurisdiction.ofany claim arising in connection with this
agreement. In the event of litigation arising out of this A8Ieement, the prevailing party shall be
entitled to the award of attorney's fees and costs at both trial and appellate leveL
IN WITNESS WHEREOF, the parties hereto have signed this Agreement in triplicate. One
counterpart each has been delivered to OWNER and CONTRACTOR All portions of the Contract
Document have been, signed or identified by OWNER and CONTRACTOR on their behalf.
This Agreement will be effective on Februarv 3. 2003.
~CKBONVILLE BEACH. FWRlDA
B . ~~r~~
B D. Manden, Mayor
BY: ~ p. r/!
rge . Forbes, City Manager
Date Signed:
..z! 7/tB
.
ATIE
Heidi Reagan, C' lerk
CONTRACTOR: ~ ,AI 4'# /
~
Date Signed: Z. / z.- OJ
. .
Page 10 of 11
O~WCONTRACTOR CONTRACT AGREEMENT
SIGNED BY: 9/....)' /1 C~__
TITLE: ,;t:::::Ye (;.s ;1 /) e- rJ . / '
STATE LICENCE NO: C U (J 0 S 7 31 (
(CORPORATE SEAL)
ATTEST:
AGENT FOR SERVICE OF PROCESS:
/ e s 3 ~i,.>~ A""'AJ~
\L4CKJ'O v>clLt::1 F<... Z-'20 7
Address
Address for diving Notices:
Address for Giving Notices:(Contractor)
City of Jacksonville Beach
nq,artme1lt of Public Works
11 North 3M Street
Jacksonville RNI"h. Florida 32250
Advanced Undenzround TmAgino. Inc
1853 Kin"" Avenue
Jackso1iViIIe. Florida 322Q7
Designated Representative
(paragraph 6.02.A): :
Designated Representative
(paragraph 6.02.A):
~4 C~~
T" . "p/Z.C<)- /Z) j
Phone Number: (904) 733-7324
Pacsmn1e Number: -(904) 733-9992-
WilliAm T. Edwards. P. E.
Title: Director of Public Works
Phone Numlier: 904-247-6219
Facsimile Number: 904-247-6117
/
/
/
.
Page 11 of 11
.. "
AUG-03-2006 10:17 PM
08/03/2006 11:18 g04~247-5117
JAX SCH PU8LIC WDRKS
PAGE B:
JB1lUlIl')' 23. 101.13
TO; Geurwe forbc.. City Me.a-
Ji'ROM. TyEdwarda.PubIioWOrkl 11;.1 ~
SJJB,D:Cf: A-..d ~FP" 3.n203..I~'" ~.. TV ~.~ SIM_
A.~ U!011JI"'RD: 1'1w City Council .WII1d lU-'P * :H1203.1n1tuln1l.1\1lW Pipe CleIDIna
and TV '11lJll1lltion S&.1m-r. to~.. ~rpnmtI ~ Inc.
~:
There.. ebauf 113 milea of ~r GOI1cl:lioA maiN. .utmd 1650 lleWIF llIIJlholes, about 1M
Ibilct or....WIUIt I:OllectiOli malaI, _ owr I MO cald!... 'lbtl1e pipcs,lAWIIMIlc.. - cal.oh
buIaIlM It "YItYIJlII aiza llDd dllpdll. Jou&bw, pclocIic ma\JI.tIIIInCe and Imputi<:lr\ll w;1I prmIlcIe
biller !IllI'Vic.c to ~...,. .mtI' fewer sewqI bIokupt IIld oIC8DU stUrm~ piplnl! tbr m1nwat1r
III diu _ fiom die JIIOUIllIurl", :n- CitY pial tcllncraae ~ventiVtl mllntMlllnCO 01-:", ad .
te1ev11b1J by ......actina thilll8!"lfce fur a 3.)QlI' period. Televising will pnMe i.nwdon for
repUnt and tutwv CIIf.lital iullpa~'" proj_.
~ (I?) ...\IIlll.I fur ~1I111'" Mn 1--' AiM (9) COflb.... .-adod tIMl ~to.., P"'"
p1upa.alw.tllll; aDd tbrce (3) IlI'OP'*b _ ~CIMd. Tbia ..-Ii.. ClQ,itW_ w;U &l8IabIi.tl firm
llllil priIlbIrJ n.- UIC by" alY tbr molliHutioo, oJ"'" sod _~itil1lllCl'" _lIlOmlMlll::r
collection~. 1'hc oriIIria Itvww.d In the propouIa by thll',!Wlew temn wac 1)
~.P4'" iD;l Ilel coIlIcdCIII i~ 2) ~Ilce m \eNViliDa co1leedon~,
J) Ioeal office .... proj-.:t IlIIn1. 4) ~...~... ~Ieflt to be 1ltIlld, :i) MlMCIt ~ 1DlI6} COIl
1'IMa Cky', ~J'" review ..,. conlli*dof the DiltributioD . CoIla1km (D&C) ~dIIIt
MId the Str0etI Superinlmllbml.
'l1KlllUlt price UDIII:I oflnd by .. .....actnrll_l'~ on the 1d1.lldltl&l Pn.Ipou1 TabllhorioJl
Form. Thl: BumIIIII')' An IIll noat MIdrIx II _...-.s. The IlDlSIKTJ tetml rmad Advtnrcad
tm.a.,olRlli.... Irtc. in 1;", p\aoe IIld ~ lIW\II'diDa. the c-.~ad to tblR fil1l'L
F~.I.lMll"'m Ws ~'Il Will in the Publie Wozb D" C Cuub.. 1ll",1 s.n.icea AllCO\JIIt
(42M107.'36-34oC1O) ad in.. S~,..IlWlltr CatttnctIIal8erYi* Aeooual (42)'(1112-!36-~.O:i),
...............t:'.IONr City CoundJ:
n. A-m -,nee ~L 1br JUlP II 03-(1203. tl\frutNCIu~ Pipe CJIlIning ~ TV IlIllJIlIGliuD
SerriCIIl, fnr a J.y.r period. to ~ t.I'llIA'B' /MIll ~ TIlc.
b, Autbori. thl! MBJOf and CIIy JIIt-"II"" to 0IlA"a1D tIID QODItII:t. andlUthorit. tile City
MIlnapr to -wrow one 2-yw' term elttllnuOl1, IUbject Iu IIIllistlletory WOJk d1ll'inlltIe fiHt
.."" .
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11
TV I nspection Report
)
MH 237C to MH 2378
Inspected on Monday, May 8,2006
-~-'--'---- .-____0_" -_._.__..---_.-._._~-_...__..- - - -,
PLR: 001 Date: 5/8/2006 Status: COMP ,
I
Contract No: 41013 Place Name: SYSTEM E-5
Road Name: 210 RIDGEVIEW DR
Owner: TOWN OF PALM BEACH
- - -
Surveyed By: CRAIG WHITED Material: VCP
Oper: JOSEPH HENRY OJr: DOWNSTREAM
Job Number: 06-007 Catchment: JTL: 0 Year Laid:
Log: 001 Shape: 04 Size: 08 Pipe Length: 284.0
- ~ -~~"--~'.",
Start Manhole: 237C Start Depth: 4
Finish Manhole: 237B Finish Depth: 5.9
Video Volume: I Weather: DRY
Video File:
VTNo.: 001
-
Comments:
Comment 2:
Comment 3: START TIME 0:00:00
US Grd/lnv: US Rlmllnv: 05 Grdllnv: 05 RlmI1nv:
Flowetrl: Size 2 (WIdth): Yr Constr: Year Renewed:
Purpose: Clean Date: Sewer Cat:
Survey Cust: PO Number:
-.-
Start MH Long: Start MH Lat: End MH Long: End MH Lat:
Gen Fld 1: Gen Fld 2: Gen Fld 3: Gen Fld 4:
Gen Fld 5:
Gen Fld 6: Gen Fld 7:
Gen Fld 8: Gen Fld 9:
Gen Fld 11:
,
Footage CO Code Observation Modifier Image File Struct O&M
<START INSPECTION> 00>02:58:30 __n_______ '---~..-._- ---------- ---- --
0.0 ST
0.0 MH "MANHOLE/NODE"
0.0 GO "KB MH 237C "
32.0 CN "CONNECTION AT 09 DIA 04 IN"
47.9 CN "CONNECTION AT 09 DIA 04 IN"
50.2 GO "KB SAG "
58.3 GO "KB SAG ENDS " i
111.3 GO "KB SAG "
114.4 CN "CONNECTION AT 09 DIA 04 IN" I
120.4 GO "KB SAG ENDS "
140.3 LL "LINE DEVIATES LEFT" i
" I !
171.4 GO "KB SAG , i
I
)
-~,_.~..._.__._.._._.._--~--
Report prepared using Cobra Information Management System
Seamless Field.To-Office Data Transfer Completed using Cobra's COLBOOO TV Data Logger
@20030ptical Robotics, LLC. For Information Call 1-800-443-3761
Page 1 of 2
7/5/2006 1 :55:39 PM
---.--.--.-----. --
----~---
---...-....-....-..-...- .----
TV Inspection Report
MH 237C to MH 2378
Inspected on Monday, May 8. 2006
Footage CD Code Observation Modifier Image File Struct O&M
220.2 GO "KS SAG ENDS "
245.3 MC "MATERIAL CHANGE"
245.4 GO "KS PVC "
247.4 CN "CONNECTION AT 11 DIA 04 IN"
248.6 MC "MATERIAL CHANGE"
248.6 GO "KS VCP "
250.2 LL "LINE DEVIATES LEFT"
280.9 CCKJ "CRACK CIRCUM<JT> AT 12 TO 12"
281.3 EL "ENCRU LT AT 12TO 1205%"
283.7 MH "MANHOLE/NODE"
283.7 GO "KS MH 2378 "
283.7 GO ',OT AL LINE LENGTH 284 FT"
283.7 FH <COMPLETE INSPECTION> 00>03:17:19
Total Length of Line 284.0
Total Length Inspected 283.7
Total Upstream Footage 0.0
Total Downstream Footage 28U
Number of Observations ". 25
,,'
Report prepared using Cobra Information Management System
Seamless Field-: To-Office Data Transfer Completed using Cobra's CDL8000 TV Data Logger
@2003 Optical Robotics. LLC. For Information Catl1-800-443-3761
Page 2 cl2l
7/5/2006 1 :55:39-.":~
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MH# 237C
0.0 <START INSPECTION> atOO>02;58:30_____
0.0 MANHOlElNODE
O.OKBMH 237C
50.2 KB SAG
111.3 KB SAG
120.4 KB SAG ENDS
171.4 KB SAG
245.3 MATERIAL CHANGE
248.6 MATERIAl. CHANGE
248.6 KB VCP
280.9 CRACK CIRCUM<JT> AT 12 TO 12"
283.7 MANHOlElNODE
283.7 KB M H 2378
283.7 <COMPLETE INSPECTION> atOO>03:17:19
MH# 237B
Road Name:
MH:
210 R1DGEVIEW DR
237C to 2378
Contract No:
PLR:
Date:
Length:
Dir:
Year Laid:
Insp/Oper: CRAIG \M-lITID, JOS8"H I-ENRY
Shape: 04
VT No./Weather: 001/DRY
Comments:
41013
001
5/812006
284.00 Feet
DOWNSTREAM
START TIME 0:00:00
TV
~
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I
32.0 CONNECTION AT 09 OIA 04 IN
47.6 CONNECTION AT 09 OIA 04 IN
58.3 KB SAG ENDS
114.4CONNECTION AT 09 DIA04IN
140.3 LINE DEVIATES LEFT
220.2 KB SAG ENDS
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,
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245.41<8 PVC
247.4 CONNECTION AT 11 OIA04IN
,
: i
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250.2 UNE DEVIATES LEFT
281.3ENCRU IT AT 12TO 1205%
Owner: TOWN OF PALM BEACH
Material: VCP
Size: 08
Status: COM>
~ =hBge Attached
=VideD aip Attached
=Uninspected Portion "
Cobra Information Management System
@2003 Optical Robotics. LLC.
For Information Call 1-800-443-3761
7/5/2006 1:56:07 PM Page 1 of 1
MANHOLE INSPECTION FORM
1 . INSPECTION CREW
DATE:_'_/~
MANHOLE # :
-----.-----..----...-- _.--,----- --"-----.-..-
2. GEN. LOCATION:
_____..__._____ ____ ____. ____.,___ .m___. _
3. ADDRESS:
LOT LOCATION:
CODE NO. CODE
....1 I 1-INTERNAL 2-SURFACE 3-NOT INSPECTED 4-BURIED 5--NOT FOUND
.......1 I 1-STND 2-CLN OUT 3-IN DROP 4-0UT DROP 5-CTCH BASIN 6-FIELD IN 7-TEE
OBSERVATION
3. INSPECTIONTYPE. ..
4. STRUCTURElYPE. ....
5. LOCATION
6. SURFACElYPE .....
....1 I 1-ASPHALT 2-CONCRETE 3-GRAVEL 4-DIRT/GRASS
7. COVER A. lYPE .... ...1
B. FIT ..... ......1
C. #OF HOLES .. . ..1
D. PONDING DEPTH (IN)!
E. PONDINGlYPE ......1
F. GRADE +/- (IN) .... .....\
G. SIZE ...... ....1
H. INFLOW DISH .. .. .......1
8. FRAME A. OFFSET (IN) .... . .......1
B. RISER HEIGHT (IN) ......1
9. GRADE ADJ. A. TYPE .... .......... .... ....1
B. DEPTH (IN) .. ..... ........1
C. MIN. DIA. (IN) ...... .......1
10. CONEfTOP A. lYPE.......... .. ........1
B. SHAPE. . ...1
1 1-PICK 2-CONCEALED PICK 3-GASKETED 4-VENTED 5-STORM 6-BOLT DOWN
I 1-GOOD 2-TIGHT 3-LOOSE 4-ROCKING 5-BOLTS MISSING 6-GASKET BAD/GONE
I
I
1 1-SHEET FLOW 2-LOW POINT
\
I
I 1-YES 2-NO
I FRAME SIZE
I (CLR.OPN'G.) (COVER DEPTH) (COVER OPN'G) (FRAME DEPTH)
1 1-NONE 2-PRECAST 3-BRICK 4-BLOCK 5-POURED
\
I
I 1-NONE 2-PRECST 3-BRK 4-BLK 5-PORD 6-BRK&CON 7-CLAY 8-PVC 9-RCK
\ 1-CONCENTRIC 2-ECCENTRIC 3-FLAT TOP
11. WALL
19. COVER ........
20. FRAME ........ ....
21. FRAME SEAL..
....1
....1
....1
.... ...... \
..... .... ... . ..... I
I
......1
.1
..\
..I
OBS.
(GPM)
1
1
I
22. GRADEADJUSTMENT. 1 II
23. c;a.E ........... ... ..I II
24. WALL.. ..... I II
25. BENCH.
26. TROUGH ......
FLOW CODE
1-L1GHT
2 - MODERATE
3 - HEAVY
I
.....1
SEVERllY CODE
1-MILD
2-MODERATE
3-SEVERE
COMMENTS
I 1-NONE 2-PRECST 3-BRK 4-BLK 5-PORD 6-BRK&CON 7-CLAY 8-PVC
1 1-CEMENTITIOUS 2-CAST-IN-PLACE 3-CURED-IN-PLACE 4-EPOXY
I
I 1-NONE 2-PRECAST 3-BRICK 4-BLOCK 5-POURED
1 1-NONE 2-PRECAST 3-POURED 4-VCP 5-PVC
1 1-NONE 2-MORTAR 3-GASKET
1 1-NONE 2-BAR 3-CAST IRON 4-PLASTIC
\ 1-GOOD 2-CORRODED 3-MISALlGNED 4-BROKEN 5-MISSING
I
I
BROKEN
S D
II
II
II
II
II
II
II
II
CORROSION
S D
I II
I II
\ II
ROOTS
S D
~
CODE
--NUMBER OF-
HOLES CRACKS JOINTS
II
II
II
II
II
II
II
II
II
II
II
II
DENSITY CODE
1 - <10%
2 -10% - 25%
3-25% - 50%
4 - >50%
1/1 CODE
1 - INFLOW
2 -INFILTRATION
ROLL NUMBER(S):
PICTURE NUMBER(S):
-------.--.--.--.----------
--.----.----..---'-- ..-- ---_.-_.-.--_..---
-_._---~----_._.-_._._.__.- --
._-_._.._---_..--_.._-~_.,----_.
-- - - ---- -- - -- -- - - - --- -- -- -.,------
SMOKE TEST FORM
,. UPSTREAM MANHOLE:
DOWNSTREAM MANHOLE:
2. DATE:
INSPECTION CREW
RESULTS:
SOURCE AREA RUN TV ROW
OSS# SOURCE AOORESSA.QCATlON (AlL POSlTIVEANDSUSPECT) RESULT STATIJS TYPE SMOKE FT FT OFF YIN PHOT'"
1
2
3
4
5
6
7
8
9
10
RESULT CODES
,. POSITNE
2. SUSPECT
3. NEGATIVE
4. CANNOT TEST
STAreS CODES
,. PRIVATE
2. PUBLIC
SOURCE TYPE CODeS
,. SERVICE LATERALS
2. TRANSITION JOINT
3. DRIVEWAY DRAIN
4. \tVINDOW WELL DRAIN
5. STAIRWELL DRAIN
6. AREA DRAIN
7. DOWNSPOUT
B. DOWNSPOUTCONNEC~
9. FOUNDATION DRAIN
10. BUILDING INSIDE
11. CATCH BASIN
12. STORM DITCH
13. STORM MANHOLE
14. MAIN SEWER
15. UPSTREAM MANHOLE
lB. CLEANOUT
17. OTHER
SMOKE CODES
,. LIGHT
2. MEDIUM
3. HEAVY
RUNOFF CODES
,. 0% PAVED
2. 25% PAVED
3. 5O%PAVED
4. 75% PAVED
5. 100% PAVED
COMMENTS
page_ of_
@ George Butler Associates, Inc.
ACORl)_ CERTIFICATE OF LIABILITY INSURANCE CSR DD I DATE (MMlDDIYYYY)
AUILL-1 10/03/06
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIOt
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
TIGRETT & PENNINGTON INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. BOX 784 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
DYERS BURG TN 38024
Phone: 731-285-4455 Pax:731-285-0994 INSURERS AFFORDING COVERAGE NAIC#
INSURED -_..--- ----.------.---- - ---- --. -- -------
INSURER A: CNA Insurance Company -.20ol.!3...___
----
INSURER B: TRANSPORTATION _.J.Cl'Il'.~
AUI, LLC -- ----
LLC ~~ER c: ---- ---- ---- ---- - ---- ------
222 W ~~rin~St INSURER 0:
Cookev Ie 38501 ~_...'.'--- --- -- --- - - -- - -----
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSueD TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
MN REQUIREMENT, TERM OR CONDITION OF Am CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POlICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
"-~_.
LTR NSR TYPE OF INSURANCE POLICY NUMBER DATEiMMIDOlYYj o};~'g (l-lMIDOlYYj LIMITS
~NERAL LIABILITY EACH OCCURRENCE .1,000,000
A X COMMERCIAL GENERAL UABlLllY 1068678874 04/15/06 04/15/07 PREMISES Ea occurence) .300,000
f- ~J CLAIMS MADE [!] OCCUR MED EXP (Anyone person) $ 5, 000 --
-- m ---- ----- ---- ~~AL & A_~~NJUR'!.___ .1,000,000
I- GENERAL AGGREGATE .2,000,000
-
n1-AGG~n ~~ Ai~S PER. PRODUCTS. COMPJOP AGG $ 2, 000,009.__
..-------
POLICY JEeT LOC
~OMOBllE LIABILITY COMBINED SINGLE LIMIT $1,000,000
A JL ANY AUTO 1068679006 04/15/06 04/15/07 (Elaccldent)
--.-.--- -- ----" .----.-.----
,- ALL OWNED AUTOS BODILY INJURY
jPerpel'&onl .
SCHEDULED AUTOS
I- e-- -- ---.. ---- -
~ HIRED AUTOS BODILY INJURY
.
~ NQN-OWNED AUTOS (Per accident)
---_._-".---- f-- ____nO -
- -_.-~-~ - - PROPERTY DAMAGE .
(Peraccldentl
~AGE LIABILITY AUTO ONLY. EA ACCIDENT .
I -------.. - --- --
ANY AUTO OTHER lHAN ~_~~E.. r'- -..---- -----
AUTO ONLY: AGG .
B:SSIUMBRELtA LIABILITY EACH OCCURRENCE '5,000,000
X OCCUR 0 CLAIMS MADE -"-
A 1068678955 04/15/06 04/15/07 AGGREGATE - ..!_._-~-
------ m__
. m
--- _n ..-
~i ~EDUCllBLE . --- . -
-- - - -----
X RETENTION .10,000 .
WORKERS COMPENSATION AND IT~~l~Ws In_~_
EMPLOYERS' LIABILITY ------ -
B ANY PROPRIETORJPARTNERJEXECUTIVE 1068678910 04/15/06 04/15/07 E.L. EACH ACCIDENT .1000000
OFFICERIMEMBER EXCLUDED? , E.L DISEASE. EA EMPLOYE .1000000
~~~~VlS=S below -----
E.L DISEASE. POLICY LIMIT .1000000
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
CITYBOY SHOULD ANY OF THE ABOVE DESCRIBED POliCIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BlIT FAILURE TO DO SO SHALL
City Of Boynton Beach IMPOSE NOOBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
124 E Woolbright Rd
Boynton Beach PL 33435 REPRESENTATIVES
AUTHORIZED REPRESENTATIVE
GENEVA SMITH
ACORD 25 (2001/08)
@ ACORD CORPORATION 1
-~
.,.~
. LLC~
Public Notice to Residents
Cleaning and Inspection of
Sanitary Sewer System
CONTRACT SR-43
AUI, LLC. is under contract with the
City of Durham, NC
Dept. of Water Management (DWM)
to perfonn cleaning and inspection of the sanitary sewer
system located in this neighborhood. Our employees wear
orange T- shirts with the company logo (above) and
identification badges.
The work will include cleaning and televising sewers, and/or
smoke testing. During this project we may need to access
sewers and manholes in your area multiple times. There will
be little or no disruption to your sEMler service during
inspection.
The inspection will occur in phases. and workers will be
commencing work after this notice is placed upon your door_
Your cooperation and understanding during completion of this
. work is greatly appreciated.
If you have questions. PLEASE FEEL FREE TO ASK!
Contact Infonnation:
AUI. llC- local Project Mgr. - 931-783-0781
(Andy Bennett)
DWMI Water & Sewer Maintenance - 919-560-4344
(Allee)
DWM/ Administration - 919-560-4381 ext. 260
(Jim Harding)
DWM/ After Hours - 919-560-4348
Thank you for your cooperationl
1
OCT-3-2006 09:~7A FROM:OEM'CTC
9~1-739-0001
MATERIAL SAFETY
DATA SHEET for
H~~59
TRADe NAMe:
Hurco LiquiSmoke™
GENERAL OR OENERIC 10: HyotWe81od Mloale OllUlillt
DOT HAZARD CLASSIFICATION: NIA
CH~MICAL FORMUI.A: proprietary
Thi, male rial ~ in c::ompIlZUlC8 with the.
TQxic Subctancec Control Act (15 use 2601-2829).
SEe" ION I'
CompositIon, tnT<A'm....t'LH~ un iH9fedlcnts
INGREDIENT:
CAS.:
PERCENT:
H~dro~..lod Middle DisUllato
64742-<15-7
100
EXPOSURE INFORMATION
Ingredi."", ACGIH Tl.V STE~ OSHA Pol STE~
Hydrotroot.od Mlddlo 01.11I1.10 100 mgtm3 NA NA
EAPO$ul~ rllllU cxpunaod .UI 8-hvul lWA CQllCOnl'''liOllf in ~ilhor pan.
per million (ppm), or milligr,"" per ,.",bio meter (rngIm3).
ROUTES OF ENTRY
SECT ION III
Hazards Identification
Yes
Y..
n.
EXPOSURE EFFECTS
Symptoms of Exposure: He.dache. drowslJ\lIl1. eye. r..pirotOJ)'
or~nit~a~on.n,ulea.nunnbn.s'.
Ingo.Uon moy caUlo noulO'. vomlUng and
die"he&.
Chronle. Elpasuro EffDcta~ Dermatitis, pneumonitis & plJlmonary
edeMa.
InhalatlDn:
Skin:
Ingaatlon:
Acute EXposure Enects:
MEDICIIL CONDITION
AggravDlod by exposure: NA
C..rc;inogon StittU$; No
NTP: No
OSHA No
IARC: No
CARCINOGENICIlY STMT: AceQrdlng to tARC MOnograpns, so....,rely
hydrotreated oils. ~ueh u thl, produQ(, are not concktored CDreinogenic.
Nevent\eless. good Industrial hygienic practices Dre recommended
TO: 19313722500
P.!
SECTION IV
First Aid Me~"suI.~'~
Emorgoncy :md Flret Aid ptoeedur..
Remove trorn contaminated ab1losphere. Give artificial respiration
if nol breathing Remove conlamlnDlGd clothing. Thoroughly wash
aHedod arGas witn lJoap and waler. In 1:"'$0 of eyo contad, flush
eye. with writer for 10-15 minut.,. SEEK IMMEDIATE MEDICAL
CARE.
If tJwatlowed. DO NOT INDUCE VOMITING.
SECTION V
Fire and Explosion Data
Flnhpoint: 285",,129 43'Cl COC
Autolgnltlon Temporature~ NA
LEL: Nil
UEl: Nil
Fir. Fighting PrOGodur..: SCSA may be required.
Extingul.hlng Modla: C02. Dry ChomlCllI. Foom
Unusuill Flro & explosion Hazards: Water may cause- frothing.
SECTION VI
ACCidental Rclea..c Me3SUle>>
SPI~LJRE~1iA51i INSTRUCTIONS
t:hlTllna1. aU SQurces of ignilion. Contain with earthen Ilk. or
petroleum .b'o~.nt mllterial. Remove with grounded .uclJon
pump to ,,,tv_go contoiner. Romovo 011 contaminated mCttenals
SECTION VII
Handling & Storage into.mdtlvn
Keep &We)' trom all ignition source& (o.g. hea.I, nam&, spBI'ks.
strong oxidiul'$). Bond and ground container.
SECTION VUI
e "'.hl~iJ(~ ~tJnl' O-!:'::i:P, ",,,,11431 j--', \J~l.;t.U1Ji~
Enginoerlng ControlS:
LOQI E.xh.ual;
Maehanlcal Vontllatlon:
Respiratory P rotectJon:
NO
To control YBpcra.
For Confined Spaces
NIOSH approved organic vapor
"'spll1ltor
Chemic", g09g.., or taco 'hleld.
Pv~u)valenl 1eii51lnt glove.
AlwQyt minimIze body eontact.
Wash areas of bOdy conrad
prornpdy. Usa a PVClequivalent
reSIIt,nt ,pron Whore splash
potential exists.
Eyo Protection:
Gloye Protection;
WorklHyglonh: Praetic:o,:
SECTION IX
PhyslI:al & Chemical Properties
PhY8lcal Appearance:
Produco& Odor~
Spoelnc Gravity
Solubility In Wlter
Qoiling Point
Freezing Point ,fl:
Melting Point (F):
Vapor Proasur.:
Reference:
Water wnlte liqUid
Nogllglble
<I
Insoluble
.70'f 243.31"C
NA
30'F .1. WC
<0.1
mmHg@70'F
Continued on back...
0PQL
OCT-3-2005 09:48A FROM:OEM'CTC
941-739-0001
P.2
SECTION X
Stability & Reaetivity Information
Stability:
HuzitrdolJs PolymerizatIon:
Matorlall to Avoid:
Haurdou! Decomposition:
Stablo
OXICllzers
1-10:" & Flamllt
Comon Mnnoxido and
other petroloum
docomposition products
SECTION XI
Disposal Consideration
Wost, Management:
Por Fet'teral. Slate and loe;allaws
SECTION IX
Transportation Information
Proper Shipping Nama:
NOT" DOT REGULATED
MATERIAL
'P~cke5ling In excess of 3500 gft'
lequire an OIL SPILL prevention <lnd
re~ponso plan per 49 CFR 1)
"I"
NA
NA
Haz:.rl1 CI~:l~:
UNINA Numbor:
Packaging Group;
All hazard precautions given in this data
brochuro must bo observed.
This brochure is for the unburnt LiquiSmoke
Only. Test Data is available for L1quiSmoke
"smoke" by contacting Hurco Technologies.
LAST ISSUE DATE:
2/20/02
Questions Concerning LiquiSmoke
(8:00-6:00 Central Time) M-F
Please Call: 1.800-868-1436
TO: 19313722500
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VI.-CONSENT AGENDA
ITEM 8.4.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meetim! Dates in to City Clerk's Office Meetine Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon.) 0 October 3, 2006 September 18,2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17,2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ . Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDA nON: Motion to approve a piggyback with Musco Lighting in the amount of $293,000 for replacement
of the ball field lights damaged by Hurricane Wilma on Field 1 at Little League Park based on a contract with the City of
Jacksonville.
EXPLANATION: The ball field lights at Little League Park were severely damaged by Hurricane Wilma. The lights on
Field 2 were replaced by Extreme Makeover using the Musco Green system. This is a computerized, state-of-the-art system
which integrates timers and sensors to create a significant energy savings in that the system does not get left on longer than
necessary. can be turned off at any time through a computer and senses when there is a problem. Replacement of the lights on
Field 1 using the Musco system will create additional savings to the City. Additionally, the Musco system is guaranteed for
25 years, even through wind events. During last year's storm events, not one of the 1,200 Musco fixtures in Florida sustained
any damage. The contract with Musco is based on a piggyback contract with the City of Jacksonville.
PROGRAM IMPACT: Currently, Field 1 does not have any lights. With the onset of daylight savings times, the field can
not be used at night during the winter and spring months. The field was recently renovated and is an integral part of the
scheduling of games.
FISCAL IMPACT: The City Commission approved $293,000 to be included in the CIP for FY 2006/07 (Account # 302-
4220-580-63-15, CP 0739.) Of this amount, $170,218.24 is eligible for reimbursement from FEMA at 87.5% ($148.941) as a
result of Hurricane Wilma. The total cost of the project will be $144,059.00. Musco has indicated that over a 25 year span,
the City could recognize a savings of over $58,000.
Recreation and Parks
Department Name
S:\BULLET1NIFORMSIAGENDA ITEM REQUEST FORM.DOC
Boynton Beach Little League - Large Field
Boynton Beach, FL
Date: 10/17/06
To: City of Boynton Beach
Equipment Description
Light Structure Green ™ System delivered to your site in Five Easy Pieces ™
. Pre~cast concrete bases
. Galvanized steel poles
. UL Listed remote electrical component enclosures
. Pole length wire harness
. Factory~aimed and assembled luminaires
Also Includes
. Energy savings of more than 50% over a standard lighting system
. 50% less spill and glare light than Musco's prior industry leading technology
. Musco Constant 25™ warranty and maintenance program that eliminates 100% of your maintenance
costs for 25 years, including labor and materials
. Guaranteed constant light level of 50 footcandles infield and 30 footcandles outfield for 25 years, +/~ 10%
per IESNA RP~06-01
. 2 group re~lamps at the end of the lamps' rated life, 5000 hours
. Control Link" Control & Monitoring System for flexible control and solid management of your lighting
system
$189,958.00
Extended Price
$189,958.0(
Field Description
Baseball (320'-360'-320' 50/30)
Quantity
Pricing Per Jacksonville
Installation Price per Pole
70' poles
Option B 400 Amp Service
:Niring conlactors to p~les(3300ft)
pullboxes
Connection to pole
Wiring panels to contactors
Electncal Drawings- 400amp
Structural plans based upon geotech
Site survey
Project Management
6
1
1
6
6
6
$3,740.00
$13,900.00
$72,600.00
$400 00
$9500
$75.00
$7,50000
$2,50000
$2,500.00
$5,00000
$22,44000
$13,900.0(
$72,600.0(
$2,400 O(
$5700(
$450.00
$7,50000
$2,50000
$2,500.0(
$5,000,00
Deduct/Adders
Freight variables, differences in building code
and wind speed, design parameters
and hours of operation.
-$26,81800
'otal
$293,00000
Sales tax IS not Included as part of this quote
Pricing f~rnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or pricing information to competitive vendors will result in removal from the bid list.
Payment Terms
Payment of 25% of the contract price is required with order, The contract balance is due
no later than 30 days after invoice date
Late payment will be subject to service charges of 1 %% per month (18% APR).
Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule, It
will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery tlmeframe. We will expect
payment within the terms described above unless there is a written statement from Musco's corporate
headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Scope of Work
Boynton Beach LL Phase 2, Project # 119564
Owner Responsibilities:
· Total access to the site and pole locations for construction, Must be able to move from location to location on
standard rubber tires - no towing required
. Survey In pole locations.
· Removal of any trees, limbs, etc, for total access to pole locations.
. Removal and replacing of all fencing,
· Repair and replacement of any field turf, asphalt, and lor concrete damage,
· Locate existing underground utilities including irrigation systems,
. Pay for all permitting costs.
· Extra costs associated with foundation excavation and construction in non-standard soils (rock, caliche, high
water table, collapsing holes, alluvial soils, etc.). Standard soils are defined as Class 5 soils in Table 1804,2 In
the 2004 edition of the Florida Building Code and can be excavated using standard earth auguring equipment
· Provide primary transformer to within 150' of site.
· Provide a source of water (IE Fire Hydrant or 1" water line),
· Provide adequate trash container for cardboard wastR
· Provide electrical design by Electrical Engineer (Only if required)
Musco Responsibilities:
· Provide required poles, fixtures, and foundations and associated designs.
· Provide structural design for poles and foundations, certified by a professional engineer licensed in the State,
· Provide layout of pole locations and aiming diagram.
· Provide light test upon owner su'pplied electrical system,
· Provide Project Management assistance as needed.
· Provide soils report and structural designs, (Only if required)
· Provide bonding per the state of Florida requirements.
· Provide review of electrical design as provided by Electrical Contractor or Electrical Engineer.
Musco Subcontractor Responsibilities:
· Provide equipment and materials to off load equipment at jobsite per scheduled delivery.
· Provide equipment and materials to remove and dispose of existing concrete poles and fixtures.
· Removal and disposal of existing fixtures on the cell tower.
· Provide storage containers for material as necessary,
· PrOVide adequate security to protect Musco delivered products from theft, vandalism or damage during the
Installation
· Secure reqUired permits, owner to pay cost of permits
· PrOVide materials and equipment to Install or upgrade existing electrical service panels as required or
necessary. (This needs defined per Electrical design)
. Provide materials and equipment to install all underground conduit, wIring, pull boxes etc as necessary and
, termlrcate wiring as required per electrical design.
. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked so
as to aVOid damage from construction equipment Repair any such damage during construction.
. ProVide materials and equipment to Install (5) LSS poles and foundations as specified on Layout
. Provide materials and equipment to install new (5) SCG fixtures and electrical enclosures on the cell tower.
. Provide and install ground rods (one per pole location) for lightning protection per NFPA 780 Code. Poles 70'
and below require a #2 ground wire Poles 80' and above require 2/0 ground wire. Ground rods to be 3/4"x1 0'
or 5/8"x8' with a 10' embedment Ground rods must be installed in soil, not in the concrete backfill.
. Provide equipment and materials to remove spoils from jobslte
. Provide materials and equipment to assemble (31) LSG fixtures and terminate all necessary wiring
. ProVide equipment and materials to assemble and erect (5) LSS Poles
. Provide equipment and materials to install the new LCC in place of the eXisting LCC and terminate all
necessary wiring
. Contractor will commiSSion Control Link for both fields by contacting Control Link Central at (877-347-3319)
and gOing through the following steps.
. Check all Zones to make sure they work In both auto and manual mode
. 1 hour comprehensive burn of all lights on each zone.
. Set base line for the DAS (Diagnostic Acquisition System)
. Keep all heavy equipment off of playing fields when possible
. PrOVide startup and aiming as reqUired to provide complete and operating sports lighting system
Notes
.---..---..-----..-------..---- ---...-----.-
Quote IS based on
. Shipment of entire project together to one location
. Field size of 310'/340'/310' for one baseball field
. Structural code and Wind speed ~ 2004 FBC, 140 MPH Exposure C.
. Confirmation of pole locations prior to production
Thank you for conSidering Musco for your sports-lighting needs Please contact me with any questions.
Karl Severance
Field Sales Representative
Musco Sports Lighting, LLC
Phone 954-727-8374
E-mail karlseverance@muscocom
Fax 954-727-8445
,(HIHC\ lIO", OF ;\WARD'.A:\I) RELATED ACTIONS
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OPEN DATE 4/26/2006
GENERAL GOVERNMENT AWARDS COMMITTEE
r\lND i\t~U B!\SI~3 U~ CONTHACI
SUPPLY CONTRACT- EFFECTIVE JUNE 1,2006 THROUGH.I\1AY 31, 2001WITH TWO (2) ONE (1) YEARRENEWAL
OPTIONS
FUR RECREATION
RASIS OF AWARD MULTIPLE AWARD TO ALL QUAMFU;:D BJDOERS
NUMljFR OF BIDS INVITED
35 NUMBER RECEIVW
35 OTHER
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~UMJI,\AR.Y OF: BIDS AND RECOMMENDE;D(j>.CTIONS:
1'<( (A(~11-Nf) Ar'Pf,O'JAL fO AMEND filE CONfRA(;T TO INCt UDE COOPERATIVEo PURCHASING LANGUAGIc
WHIC:l1 WH L Al. LOW,(nHFRC;OVE,RNMENlAL:A(J~ENCIE.sTO UnUZETHECONTRACT
()PON CUNClfRRENct EROM 1 HE VcNOqR ALL-,J'R9DUpS.,ANDloR. SERVICE'S. UNi)ER THIS cOJ:ltRACT SHAll
". ~,(A[)L AVAIU'1.BLE 1U ANY MUNICI~ALlTY, COUNTY OR StATE GOVERN,MENf; F'IJi;lLlC UTILITY, NON-pROFIT
H()(ol'IIAL, UJUC;l\fIONAL INSTIIUfEo, OR SPECIAL GOVERNMENTAL AGENCY, UNrilER THE SAME TERMS,
COND! TlOi'..JS, AND PHICING '
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(;UNUJRRFNCE BY ROBERT WICKER, CONifRACT COMPLlAN'GE
(ALL AWARD ACTIONS S(,lBJECT'to AVp,II.A.'!'IILl'riQF FU~r/
AC liON OF AWMmS COMMITTEE ON RECOMMENDATIO~ABOYF
LH MEERS ,\PPROVINC; MEMBERS DISAPPROVING DATE
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fORM GB-IOB. R{'vised 12/2003
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Roslyn M. Phillips
Deputy Chief Operating Officer
Fnr Mayor John Peyton
Ulll;l:'~ i\IJlhnrii.y of'
t.xeLutl'i8 \:!rdcr No 06-03
Presented to:
City of Jacksonville
Sports Lighting Contract
Jacksonville, Florida
Llght.StJ~cture
~f2.~~~,.
Submitted by:
Musco Sports Lighting, LLC
2107 Stewart Road
Muscatine, Iowa 52761
Phone: 563/263-2281
Toll Free: 800/756-1205
Fax: 800/374-6402
LSG Spec. Revision level: 1
@ 2005 Musco Lighting, lLC
This information is provided by Musco exclusively for this project.
Reproduction or distribution of the enclosed documents or information
without the written permission of Musco Lighting, LLC is prohibited.
City ot Jacksonville
Sports Lighting Bid Sheet
Manufacturer: Musco Sporfs Lighting, LLC.
Address: 2107 Stewart Road
City, State, Zip Code: Muscatine, IA 52761
Phone 352/3317986
Fax: 800/374-6402
Email: Q.Qn_iordan@musco_com
Fed. 10 #: 421511754
Contact Don Jordan
Delivery 45 days F.O.B. Destination
MUSCO LIGHTING PRICING - All prices are delivered to the job site - Terms: Net 30 days upon delivery
For installed packages, 25% down payment is requested.
BASE BID LIGHTING EQUIPMENT DESCRIPTION
LIGHT-STRUCTURE GREENTM SYSTEM (LSG)
Equipment Pricing includes: Precast Concrete Bases, Galvanized Steel Poles, Fixtures, Pole Top
Luminaire Assemblies, Electrical Component Enclosures, and Wire Harnesses
WARRANTY AND GUARANTEE (LSG)' 25-Year Warranty: Manufacturer shall supply a signed warranty
covering the enfire system for 25 years. Warranfy shall guarantee lighf levels; lamp replacements; system
energy consumption; monitoring, maintenance and control services, spill light control, and structural
integrity. Manutacturer shall maintain specitically-funded tinancial reserves to assure tulfillment of the
warranty for the full term. Warranty may exclude fuses, storm damage, vandalism, abuse and unauthorized
repairs or alterations.
SPORTSCLUSTER GREENTM SYSTEM (SCG)
Equipment Pricing includes' Fixtures, Luminaire Assemblies, Electrical Component Enclosures, and Wire
Harnesses
WARRANTY AND GUARANTEE (SCG)' 10-Year Warranty: Manufacturer shall supply a signed warranty
covering the entire system, excluding fuses and lamps, for 10 years from the date of shipment. Labor shall
be included for 2 years. Lamps shall be warranfed for 2 years for parts, and 1 year for labor Warranty may
exclude ruses, storm damage, vandalism, abuse and unauthorized repairs or alterations_
"All warranty and maintenance agreements on all facilities except tennis/roller hockey are based upon 400
hours or less on annual usage. The tennis/roller hockey warranty and maintenance agreemen1 is based
upon 1000 hours or less of annual usage. If annual usage exceeds the hours noled above, an extension of
the warranty/maintenance agreement will be negotiated with the manufacturer on a project by project basis
L1GHT-PAK SYSTEMTM
Equipment Pricing includes: Luminaire Assemblies, Electrical Component Enclosures.
WARRANTY AND GUARANTEE (L1GHT-PAK) 10-Year Warranty: Manufacturer shall supply a signed
warranty covering the entire system, excluding fuses and lamps, for 10 years from the date of shipment.
I.abor shall be Included for 2 years Lamps shall be warranted for 2 years for parts, and 1 year for labor
Warranty may exclude fuses, storm damage, vandalism, abuse and unauthorized repairs or alterations.
Jacksonville Spec 0424r5
Created on 4/24/2006 4:46 PM
Section I . Musco Liqhtinq Price List
Note: For field sizes and pole locations not covered below, use fixture and pale adjustmenls found in
Adders section of the bid page. Manufacturer shall provide design lor actual field, plus the design of the
field that most closely relates to actual field, for comparative purposes.
Tennis/Roller
[... -. ._-~---
Size
------.---
2 Ct
'l-t~=
J:i.ockey - Standard pole locations are 6' eyon the servinq line and 3 out
Light LSG 110 Exp B LSG 140 Exp C
Level Price Price SCG Price
50 tc $42,215 $48,155 $17,935
50 fe $54,550 $65,409 $28,924
50 fc $72,398 $84,757 $39,984
---_._~--
b
d
side the fence.
Light-Pak ____
~_..F.ixt.ure,+ _Ll.9..t1t-Pak Price ~
8 $6,787
.12 _ -''::::=-':'' $8,782._
Baseball (90' Base path) - Standard A-pole locations are 50' down line and 55' olf for a 90' base path.
Standard B-pole locations are 5' beyond the outfield radius and 10' 011 the Iou I line lor a 4-pole design and
are at a distance down the line 01 ((Foul Line + Basepath)/2xO.5) and 40' 011 the foul line for a 6-pole and 8-
pole design. Standard C-pole locations are 5' beyond the outfield radius at an angle 01 20 degrees from the
foul line for a 6-pole design and 10 degrees from the foul line for an 8-pole design. Standard D-pole
. lo"ations are. 'b d Id I f 0 d h I I r for an 8-pole design.
5 e on the outfie radius at an an eo 3 eqrees from t e ou Ine
Light LSG 110 Exp B LSG 140 Exp C
Level Price Price SCG Price
50/30 fc $113,648 $151,147 $62,740
-,-,- 70/50 fc $165,206 $211,331 $97,658
. .... ---'---~- -'-$136,707 - $178,492 $77,199
50/30 tc
- 70/50 fc $213,352 $259,197 $122,339
0' _ 50/30 fc $144,889 $202,573 $79,340
0' 70/50 Ie $234,471 $313,165 $132,958
0' 50/30 fc $136,557 $189,958 $73,559
0' 70/50 fe $216,392 $269,264 $123,202
Size
300'
___u'___ __
300'
350'
--------,._----
350'
----...- --
330'/400'/33
._-_._---~
330'/400'/33
b320'/360'/32
320'/360'/32
--._----.-
Soltball/T -Ball (60' Base path) - Standard A-pole locafions are 35' down line and 40' 011 lor a 60' base
path. Standard B-pole locations are 5' beyond the outfield radius and 10' 011 the loulline for a 4-pole design
and are at a distance down the line 01 ((Foul Line + Basepath)/2xO.5) and 40' 011 the foul line for a 6-pole
and 8-pole design. Standard C-pole locations are 5' beyond fhe outfield radius at an angle of 20 degrees
lrom the foul line for a 6-pole design and 10 degrees from the foul line lor an 8-pole design. Standard D-
pole locations are 5' beyond the outfield radius at an angle of 30 degrees from the foul line for an 8-pole
desifl'l-'-.
[~iz-"-t t~;~: LSG ~:~;xp B LSG ~~i~;xP C SCG Price
. ..<'00' _ ...50/30 fc $69,339 $83,483 $34,258
200' 70/50 Ie $81,274 $98,509 $44,468
225' 50/30fc.. __E4,945_______$88,160 $38,480
225' .=J_0/_50f:c..+_...J>90,639__ __$114,412 _ $50,455
___2.5.o~_.m 50/30 fc $79,347. $95,225 $42,703
250' Z0/5.0.f<o.__~19,646__. $151,141 $71,132
_.2ZS':'" 1-50/30 Ie .___$88,862 ._ $109,146 $48,730
275' _. 70/50Ic._ $134,585 $165,167 $83,120
300' .50/30Ic _ $102,117 $132,103 $56,720
300' .7.0/50.1,,-. $155,738 $195,544 $91,781
320' _ ..J.iO/3O.fc__ $112,625 $152,159 $62,809
320 70/50fe ...$.l6L.1.~ll.._ _.g09,8_4.5__ L..$103,996
Jacksonville Spec 04-24r5
2
Created on 4/24/2006 4:46 PM
Soccer - Standard pole locations tor a 4-pole design would be located at a distance at (Field Length/2 '
((Field Wldlh/2 + Setback) x 0040)) tram the center line, with setbacks from the field as given above.
Standard outside pole locations for a 6.pole design would be located at a distance of (Field Length/2 -
((Fleid Wldth/2 + Setbacl<Lx 0 28 lrom the center line, with setbacks from the field as given below
II - - fTi9ht-' Set- LSG110ExpB -LSG140ExpC SCG-
Size Level back Price Price Price
I }~~'~~~~-1-~~1~~ 30'~~~~:~~; .-~=;$1725/!9~---=- - ~~~:;;~
1 330'x180 -- 30!C-- 30' --- $78,319.--$103)56 - $44,098 .-
330'xt80' 50 fc $108,55-6. $132,503 '-$70',703
-330'x210-;- 30ic 30' ---$84,416$104,141 - $48:606-
330'x210' 50 fc '-$'--{9,039 " -$149,90'--- $75,057'
330'x225' 30 fc 30' $90,21~-" $108,491-' $52,635
330'x225' 50 k -~ ---~~, $125,162 - $156,04"6--- $78,601
,..3.~0'x160' , 30fc -30---, $78,619 $99,791 $44,177
360'xI60' 50 fc $119,039 $149,901 $75,057
360'><180'_ ., 30 fc . - 30' - -~$78,61 iL____-=_$99,791 -$44,177-
360'x.180'-_ SOfc _____ __ $119,039 .__ $149,901__ $75,05L
360'x210' 30 fc 30' $90,213 $108,491 $52,635
360'x21 0"50 fc $125,162 $156,046- $78,601
360'x225' 30 fc 30' $95,532 $120,109 $56,370
~:j"60'x225' '50k __.-_d "$133,039--' $-163,918-- --. $87,058-
360'x240" 30 fc 30' $95,532 $120,109 $56,370
_..360;x24[=-SO:fc== ' $139,414 - ..: $1_73,86}=-_ ,. $91,288-=
Football __ Standard pole locations are located at the 15 yard line, with setbacks from the field as given
below.
Light LSG 110 Exp B LSG 140 Exp C
Size Level Set-back Price Price SCG Price
-t',jo-track , $78,619 $99,791 $44,177
30 fc 60'
..-- ------ -,--
No track 50 fc $122,101 $156,551 $76,829
__..___n___ ----,..-- -- $218,386 $242,641 $152,364
No track 100 fc
_____.,.________.n
No track 30 fc 80' _J90,157 - _ $10M35 __. _ $52,602
No track 50 fc $140,280 $178,508 $78,5_45
--.'..-- _._---~- - =- $281~1(J7-
No track 100 fc $240,635 __$161 ,_1.93
No track 30 fc 100' $113:2-83 $148,818 $54,448
---_."- ,-_.----- ~,1l1_ . _____$257,400---: ' $85,235_
No track 50 fc
_.__n__ -,,---- ____n."__
No track 100 fc $271,577 $332,217 $176,177
-------- ----- $133.021 $204,667 $63,040
No track 30 fc 120'
--_.---- $190,715 __ $254,730.. $98,134
No track 50 fc
.------------ -:-$316,660':"':: _-=--_ $365.,,77..5. -$1 96,565
No track 100 fc ,--,--_.
-..---"-- Section II - Adders/Deducts
A. Purchase of additional lighting for security, special areas, or replacing lights on eXisting poles and
nonstandard field sizes or pole localions. 12,600 per fixtu@
B
Control and Monitoring Adder tor SCG
$6 500 per unit
C Additional Control & Monitoring units necessary due 10 additional electrical services_
(Base price includes one unit per project) $3,600 per unit
Jilcksonville Spec 04-24r~
.,
Crealed on 4/24/?006 <1:46 PM
D.
Osprey Nest Platforms
$2,500 each
E.
Adder tor additional spill and glare control
$2,900 Der Dole
F.
Freight adder/deduct based off base bid of 1,190 miles
$0.11 per fixture/Der mile
Section III - Labor Costs
A. Pole Installation (price per pole)
Pole
Height
110 Exposure
B
140 Exposure
C
40'
$2,420
$2,640
1- 50
$2,640
$2,750
60'
$2,860
$3,630
70'
$3,300
$3,740
80'
$3,850
$5,060
90'
$4,730
$5,390
100'
$6,160
$6,820
-_.__._-~~-_.-.- _.~-_.-
110'
$10,560
$11,220
B.
Removal of Existing Poles or Structures
$4,000 per Dole
C.
Installation of Fixtures on Existing Poles
$4,500 per pole
Section IV - EI.ectrical Costs
A
Service Options
Option A - 200 Amp Service (Section IV, A, 1)
Option B - 400 Amp Service (Section IV, A. 1)
Option C - 600 Amp Service(Section IV, A, 1)
$ 9,600 each
$13.900 each
$19.500 each
B Conduit, Pull Boxes and Conductors
1. Wiring from Panel to Contaclors
a Connect wiring from one 3 pole, 30 amp breaker to
one 3 pole. 30 amp contactor using 3-#6 conductors,
max distance of 10 feet
b. Connect wiring from one 3 pole, 60 amp breaker to
one 3 pole, 60 amp contactor using 3-#4 conductors.
max distance of 10 feet
$ 75 each
$ 85 each
2. Wiring from Contactors to Poles
a. 2 'Ii' PVC with (4) 310
b. 4" PVC with (4) 500mcm
c. (2) 4" PVC with (4) 300mcm
$ 29 per foot
$ 55 per foot
$ 74 per foot
Jacksonville Spec 04.24r5
4
Created on 4124/2006 4:46 PM
d. 2" PVC with (4) #1 THWN conductors
t22 per toot
3 Pull Boxes
a. Brooks 38T pull box with 8" x 8" x 6" PVC box
Inside
b. Connect 4-#1 conductors from pull box to sports
lighting pole, maximum distance 01 10 feet
$ 400 each
$ 95 each
C Lightning Prolectlon
Surge Arrestor -- protection at remote electrical enclosure
UillO each
2. Surge Arrestor- protection on line side of panel
$ 7,500 each
Section V - Enqineered Plans
A Electrical Engineering Drawings, sealed by P.E.
3 Adder tor 200 amp service
$ 5,000 ~ach
4 Adder tor 400 amp service
~. L2.00eac;1l
5 Adder for 600 amp service
lli 000 ~ach
B Slructural Engrneering Drawings, sealed by P.E.
Foundation and pole plans based on assumed soils
$1,000 per proiect
2 Foundation and pole plans based on geotech report
$2,500 per proiect
C
Geotech report
$7,500 per proiect
D.
Bonding (over $200,000)
~ill'.[$100000
E
Site survey
$2,500 per projg9
F.
Project management
$5,000 per proiect
Section VI ' Yearly Adiustments
A. During the term of this contract, technical upgrades to these products may penodically become
available and will be offered to the owner. Musco reserves the right to supply upgraded technology
provided it maintains the on-field lighting performance, enhances benetits and does not exceed the
prices bid when applied to a project application under the current contract provisions.
B During the term 01 this contract if the state 01 FlOrida Building CodeslWind speeds change, Musco
reserves the right to adjust pricing accordingly.
Jacksonville Spec 04-24r5
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Created on 4/?4/2006 4:46 PM
I. SPORTS LIGHTING - LIGHT-STRUCTURE GREENTM SYSTEM
A. BASE BID LIGHTING EQUIPMENT
The primary goals of this sports lighting specification are:
Life Cvcle Costs: In order to reduce the operating budget. the preferred lighting system shall
be energy efficient and cost effective to operate. All maintenance costs shall be eliminated,
and the fields should be proaclively monitored to detect fixture outages over a 25 year lile
cycle. To allow for optimized use of labor resources and avoid unneeded operation of the
facility, customer requires a remote on/off control system for the lighting syslem.
2. Environmental Liqht Control: It is the primary goal 01 this project to minimize spill light and
glare.
3. Guaranteed Liqht Levels: Selection of appropriate light levels impact the salety of the players
and the enjoyment of spectators. Therelore the lighting system shall be designed such that the
light levels are guaranteed for a period of 25 years.
B. LIGHTING PERFORMANCE / PLAYABILITY
The manufacturer shall supply lighting equipment to meet the lollowing performance and life
cycle cost criteria:
1. Playing surlaces shall be lit to an average constant light level and uniformity as specified per
the bid sheet Light levels shall be held constant for 5000 hours. Lighting calculations shall be
developed and tield measurements taken on the grid spacing with the minimum number of grid
points specified on the bid sheet Measured average illumination level shall be +/_ 10% of
predicted mean in accordance with IESNA R P-6-01, and measured at the first 100 hours of
operation.
2. Manufacturer shall provide computer models guaranteeing light levels on the lield for 25 years
with a recoverable light loss factor of .7 in all applications.
C. LIFE CYCLE COST
t. Enerqv Consumotion: The kWh consumption for the field lighting system shall be calculated by
the following criteria:
# luminaries x kw demand x kw rate 01 22/hr x annual usage of 400 hours x 25 years.
2. Comolete Lamo Reolacement: Manufacturer shall include the appropriate number of group
lamp replacements to be completed at end of each 5000 hours of operation. For the purpose
of the bid, if is assumed that the field(s) will be operated 400 hours per year or 10,000 hours
during a 25 year period. Manufacturer shall warrant the system to meet designed light levels
upon completion of these relamps.
3. Preventative and Soot Maintenance: Manufacturer shall provide all preventative and spot
maintenance, including parts and labor for 25 years on the system from the date of equipment
delivery. Lamp outages shall be repaired when they materially impact the usage of any field.
Owner agrees to check fuses and maintain as necessary in the event of a fixture outage prior to
calling the manufacturer.
4. Remote Monitorinq System: System shall monitor lighting performance and notify manufacturer
If individualluminaire outage is detected so that appropriate maintenance can be scheduled.
The manufacturer shall notily the owner of outages within 24 hours, or the next business day.
The controller shall determine switch position (Manual or Auto) and contactor status (open or
closed).
Jacksonville Spec 04-24r5
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Created on 4/24/2006 4:46 PM
5 8.emote LiGhlinG Control Svstem: System shall include lighting contactors. System shall allow
owner and users with a security code 10 schedule on/off system operation via a web site,
phone, fax or email up to ten years in advance. Manuiacturer shall provide and maintain a two
way TCPIIP communicalion link. Trained sta1t shall be available 2417 to provide scheduling
support and assist with reporting needs.
The owner may assign various security levels using a user code and password to schedulers
by function and/or fields. This function must be flexible to allow a range of privileges such as full
scheduling capabilities for all fields, fo only having permission to execute "early of 1" commands
by phone or extend the field usage.
On site equipment shall include Manual 01t.On.Auto Switches to allow for maintenance, and
shall accept and store 7.day schedules. The controller shall be protected againsf power
outages / memory loss and shall reboot once power is regained and execute any commands
that would have occurred during outage.
6 ManaGement Tools: Manufacturer shall make available a web.based database of actual field
usage and provide reports by facility and user group.
7 Communication Costs: Manufacturer shall include communication costs for operating the
controls and monitoring system for a period of 25 years.
II. SPORTS LIGHTING - SPORTSCLUSTER GREENTM SYSTEM
A. BASE BID LIGHTING EQUIPMENT
The primary goals 01 this sporls lighting specification are:
\Jk.cvcle Costs: In order to reduce the operating budget, fhe preferred lighfing system shall
be energy efficient and cost effective to operate.
2. Environmental liGht Conlrol: It is the primary goal of this project to minimize spill light and
glare.
3. Guaranteed liGht Levels: Selection of appropriate light levels impact the satety of the players
and the enjoyment of spectators. Therefore the lighting system shall be designed such that the
light levels are guaranteed for a period of 10 years.
B LIGHTING PERFORMANCE 1 PLAYABILITY
The manufacturer shall supply lighting equipment to meet the following performance and life
cycle cost criteria:
Playing surfaces shall be lit to an average constant light level and uniformity as specified per
the bid sheet. Light levels shall be held constant for 5000 hours. Lighting calculations shall be
developed and field measurements taken on the grid spacing with the minimum number of grid
points specified on the bid sheet. Measured average illumination level shall be +1. 10% of
predicted mean in accordance with IESNA RP.6.01, and measured at the first 100 hours of
operation.
2 Manufacturer shall provide computer models guaranteeing light levels on the field for 10 years
with a recoverable light loss factor of .7 in all applications
C. LIFE CYCLE COST
1. EnerGV Consumption: The average kWh consumption shall be calculated by the following
criteria tt luminaries x kw demand x kw rate of .22/hr x annual usage of 400 hours x 25 years.
Jacksonville Spec 04-24r5
Created on 4/24/2006 4:46 F~M
III. LIGHTING SYSTEM CONSTRUCTION
A. SYSTEM DESCRIPTION
Lighting system shall consist of the following:
1. Galvanized steel poles and crossarm assembly (LSG Only)
2. Pre-stressed concrete base embedded in concrete backfill (LSG Only)
3. All luminaires shall be constructed with a die-cast aluminum housing to protect the luminaire
reflector system.
4. Luminaire, visor, and crossarm shall withstand 150 mph winds and maintain luminaire aiming
alignment.
5. Manufacturer will remote all ballasts and supporting electrical equipment in aluminum
enclosures mounted approximately 10' above grade. The enclosures shall include ballast,
capacitor and tusing for each luminaire. Safety disconnect per circuit for each pole structure
will be located in the enclosure.
6. Wire harness complete with an abrasion protection sleeve, strain relief and plug-in connections
for fast, trouble free installation.
7. Controls and Monitoring Cabinet to provide on-off control and monitoring of the lighting system,
constructed of NEMA Type 4 aluminum. Communication method shall be provided by
manufacturer. Cabinet shall contain custom configured contactor modules for 30, 60, and 100
amps, labeled to match field diagrams and electrical design. Manual Off-an-Auto selector
switches shall be provided. (Standard LSG/Optional SCG)
B. MANUFACTURING REQUIREMENTS
All components shall be designed and manufactured as a system. All luminaires, wire harnesses,
ballast and other enclosures shall be factory assembled, aimed, wired and tested.
C. DURABILITY
All exposed components shall be constructed of corrosion resistant material and/or coated to help
prevent corrosion. All exposed steel shall be hot dip galvanized per ASTM A123. All exposed
hardware and fasteners shall be stainless steel of at least 18-8 grade, passivated and polymer
coated to prevent possible galvanic corrosion to adjoining metals. All exposed aluminum shall be
powder coated with high performance polyester. All exterior reflective inserts shall be anodized,
coated with a clear, high gloss, durable fluorocarbon, and protected from direct environmental
exposure to prevent reflective degradation or corrosion. All wiring shall be enclosed within the
crossarms, pole, or electrical components enclosure.
D. LIGHTNING PROTECTION
All structures shall be equipped with lightning protection meeting NFPA 780 standards. Contractor
shall supply and install a ground rod of not less than 5/8" in diameter and 8' in length, with a
minimum 01 10' embedment. Ground rod should be connected to the structure by a copper main
down conductor with a minimum size of #2 for poles with less than 75' mounting height and 2/0 for
poles with more than 75' mounting height.
E. SAFETY
All system components shall be UL Listed for the appropriate application.
F. ELECTRIC POWER REQUIREMENTS FOR SPORTS LIGHTING EQUIPMENT
Maximum total voltage drop to the disconnect switch located on the poles shall not exceed 3
percent of rated voltage.
Voltage/Phase to be determined for each specific site.
IV. DELIVERY TIMING
The equipment must be on site 4-6 weeks from the receipt of approved submittals and receipt of
complete order information.
Jacksonville Spec 04.24r5
8
Created on 4/24/2006 4:46 PM
V. STRUCTURAL PARAMETERS
A. BUilDING CODE
The base bid of the lighting system must comply with Flonda BUilding Code Edition 2004. Exposure
8. Importance Factor at 1.0 and a wind speed of 110mph
B STRUCTURAL DESIGN
The stress analysIs and safety factor of the poles shall conform to AASHTO Standard Specifications
for Structural Supports for Highway Signs. Luminaires and Traffic Signals.
C. SOil CONDITIONS
The design criteria for these specifications are based on soil design parameters as outlined in the
geotechnical report. If a geotechnical report is not provided by the owner, the foundation design
shall be based on soils that meet or exceed those of a Class 5 material as defined by 2004 FBC,
Table 1804.2.
D. FOUNDATION DRAWINGS
Project specific foundation drawings stamped by a registered engineer in the state where the
project is located are required. The foundation drawings must list the moment, shear (horizontal)
force, and axial (vertical) force at ground level for each pole. These drawings must be submitted
within 14 days of purchase.
VI. FIELD QUALITY CONTROL
A. IllUMINATION MEASUREMENTS
Upon substantial completion of the project and in the presence of the Contractor, Project Engineer,
Owner's Representative, and Manufacturer's Representative, illumination measurements shall be
taken and verified. The illumination measurements shall be conducted in accordance with IESNA
RP-6-01, Appendix B.
B. CORRECTING NON-CONFORMANCE
If, in the opinion of the Owner or his appointed Representative, the actual performance levels
including footcandles, uniformity ratios, and maximum kilowatt consumptions are not in
conformance with the requirements of the performance specifications and subm itted information,
the Manufacturer shalt be liable to any or all of the foltowing:
1. Manufacturer shalt at his expense provide and instalt any necessary additional fixtures to meet
the minimum lighting standards. Manufacturer shalt also either replace the existing poles to
meet the new wind load (EPA) requirements or verify by certification by a licensed structural
engineer that the existing poles will withstand the additional wind load.
2. Manufacturer shalt minimize the Owner's additional long term fixture maintenance and energy
consumption costs created by the additional fixtures by reimbursing the Owner the amount of
$1,000.00 (one thousand dollars) for each additionat fixture required.
3 Manufacturer shall remove the entire unacceptable lighting system and instalt a new lighting
system to meet the specifications.
VII. POLE CONSTRUCTION, POLE REMOVAL, AND RELIGHT
A. POLE INSTAllATION
Provide pricing for labor to install owner furnished poles & fixtures. Price will include unloading of
the equipment upon arrival to job site, excavation of holes, assembly of the poles and luminaires, all
wiring from the remote electrical enclosure to the luminaires, proper gounding, installation of the
pre-stressed foundations with concrete backfill, pole erection and aiming. Installation assumes
standard soils of 2000 psf with no rock or abnormal collapsing holes.
Jacksonville Spec 04-24r:l
9
Created on 4/24/2005 4:46 PM
B. REMOVAL OF EXISTING POLES OR STRUCTURES
Provide pricing for labor to take down existing poles, structures and fixtures and remove them to a
staging area on the job site designated by the owner. Concrete and steel poles will be completely
removed. Poles will be cut at base - foundations will not be removed but cut and jack-hammered
10 a foot below grade. Wood poles may be cut off 2 feet below grade, as long as the stumps are
covered back with soil.
C. INSTALLATION OF FIXTURES ON EXISTING POLES
Provide pricing for labor to take down existing fixtures and remove them to a staging area on the
job site designated by the owner. The cost will also include labor to install the new fixtures on the
existing structure. Installation assumes that the pole structure and wiring will be sufficient to handle
the new fixtures. Owner assumes all responsibility of structural integrity of existing poles.
D. OWNER AND BIDDER RESPONSIBILITIES
1. Owner's ResDonsibHities:
a. Total access to the site and pole locations for construction. Must be able to move from
location to location on standard rubber tires - no towing required.
b. Survey in pole locations.
c. Removal of any trees, limbs, etc. for total access to pole locations.
d. Removal and replacing of all fencing.
e. Repair and replacement of any field turt, asphalt, and/or concrete damage.
f. Locate existing underground utilities including irrigation systems.
g. Pay tor all permitting costs. .
h. Extra costs associated with toundation excavation and construction in non-standard soils
(rock, caliche, high water table, collapsing holes, alluvial soils, etc.). Standard soils are
defined as Class 5 salls in Table t804.2 in the 2004 edition of the Florida Building Code
and can be excavated using standard earth auguring equipment.
i. Provide primary transformer to within 150' of site.
j. Provide a source for water (I.E. Fire Hydrant or 1" water line).
k. Provide adequate trash container for cardboard waste.
2 Bidder's Responsibilities:
a. Provide required poles, fixtures, and foundations and associated designs.
b. Provide structural design for poles and foundations, certified by a professional engineer
licensed in the State.
c. Provide layout of pole locations and aiming diagram.
d. Provide light test upon owner supplied electrical system.
e. Provide equipment and materials to off load equipment at jobsite per scheduled delivery.
f. Secure required permits, owner to pay cost of permits.
g. Provide equipment and materials to install poles and foundations as specified on layout.
h. Provide and install ground rods (one per pole location) tor lightning protection per NFPA
780 Code. Poles 70' and below require a #2 ground wire. Poles 80' and above require 2/0
ground wire. Ground rods to be 3/4"x10' or 5/8"x8' with a 10' embedment.
i. Provide materials and equipment to assemble fixtures.
j Provide equipment and materials to assemble and erect poles.
k. Provide equipment and materials to remove spoils from jobsite.
I. Provide bonding per State of Florida requirements
VIII. ELECTRICAL SUPPLY LABOR/EQUIPMENT
A. ELECTRICAL SERVICES
All services are to be quoted at 277/480 volt three phase. Base all service feeders on a length of
150 feet at a burial depth of 36" with no obstructions in the path. Provide lump sum costs lor
equipment and labor to install each of the following three options:
Jacksonville Spec 04-24r5
10
Created on 4/24/2006 4:46 PM
QQ1ion A
a. 200 amp three phase meter can
b. 200 amp main circuit breaker N3R 42 circuit panel with 8 three pole 30 amp breakers.
c. Service feeders. (4) 3/0 conductors in a 2 'Ii' raceway. 150'
d. BUild Service Rack out at 2" galvanized pipe with galvanized uni.strut to accommodate
meter can, electrical panel and one lighting contactor cabinet sized at 72" high, 36" wide
and 12" deep. The lighting contactor will be provided by the sports Irghting manufacturer
and insfalled
e Pull necessary permits
2 Opflon B
a. 400 amp three phase meter can
b 400 amp main circuit breaker N3R 42 circuit panel with 8 three pole 60 amp breakers.
c Service feeders. (4) 500 mcm conductors In a 4" raceway. 150'
d Build Service Rack out of 2" galvanized pipe with galvanized uni.strut to accommodate
meter can, electrical panel and one lighting contactor cabinet sized at 72" high, 36" wide
and 12" deep. The lighting contactor will be provided by the sports Irghtlng manufacturer
and Installed.
e. Pull necessary permits
3 OptionS::
a. 600 amp three phase meter can
b. 600 amp main circuit breaker N3R 42 circuit panel with 12 three pole 60 amp breakers.
c Service feeders (2) 4" raceways with (4) 300 mcm conductors in a 4" raceway. 150'
d Build Service Rack out of 3" galvanized pipe with galvanized uni.strutto accommodate
meter can, electrical panel and one Irghting contactor cabinet sized at 72" high, 36" wide
and t2" deep. The Irghting contactor will be provided by the sports lighting manulacturer
and installed.
e. Pull necessarypermi1s
B. CONDUIT, PULL BOXES AND CONDUCTORS
Provide equipmenf and labor to install conduit, pull boxes and conductors. All installations are to be
In pvc schedule 40 pipe at a burial depth 01 36" with twin conductors.
C. LIGHTNING PROTECTION
Surge Arrestors: UL labeled and rated for 277/480V, 3 phase, 4 wire, as manufactured by Erica
(TDX.50) or equal and shall be attached to the bottom of the remote ballast enclosure and/or on
line side of main electrical panel.
Jacksonville Spec 04-24r5
11
Created on 4124/2006 4:46 PM
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM B.5.
Requested City Commission Date Final Form Must be Turned Requested City Connnission Date Final Form Must be Turned
Meetin2 Dates in to City Clerk's Office Meetine:Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon_) 0 October 3, 2006 September 18,2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October] 7, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14, 2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September J 9,2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 UnfInished Business
0 Puhlic Hearing 0
RECOMMENDATION: A motion to approve a Piggy-Back of a (3) year agreement with Konica Minotta of Boca
Raton, Florida for the City-wide leasing of copiers by utilizing State Contract # 600-340-06-01 and GSA Federal
government pricing guaranteeing a 100/0 price reduction estimated at an annual cost of $123.507.12 and an additional
one time charge of $4.182.00.
EXPLANATION: The lease is for 42 digital copiers that have expired on November 1.2006. An actual site visitation
of Konica Minotta was given by Robert Nicotra, National Account Representative on August 25, 2006, and all
departments were represented by their Purchasing Coordinators in order to evaluate and determine their
department's needs. Subsequently, a survey was distributed to all Purchasing Coordinators to determine what
machine(s) would meet their department's needs. We currently have been doing business with Konica Minolta for the
past (3) years and have been satisfied with their performance/service. Maintenance and consumable supplies,
including staples, are included in this contract at no additional charge; they were also included in the previous
contract. Paper is not included and was not included in the previous contract. Our Representative, Robert Nicotra,
from Konica MinoIta collected surveys and completed a cost analysis for all submittals. These prices were based on
State Contract and GSA pricing less 100/0. A meeting was arranged to review costs and go over questions in order for
them to determine their fInal submittals on copiers for three (3) years.
It was determined by staff that this was the most effective process to include staff members who are actively involved
"hands on" with the equipment that would best meet the needs of the City.
These digital copiers are multifunctional and also have the capability for network printing, faxing and scanning for an
additional cost of $100,00 one time charge for setup and training. It is planned that ITS will coordinate the
networking of each copier in lieu of scheduled printer replacements creating additional savings due to costs of a
replacement printer and on-going costs for toner supplies versus the copier lease that provides for toner supplies,
maintenance, and staples. Paper is not included and was not included in previous contracts. The Minolta color
copier/printer planned for Customer Service will include the network connection that will allow departments to
submit jobs electronically for color prints.
A coin operated copier has been proposed for City Hall Lobby as requested by the Building Department. In addition,
a second coin-operated copier (this one is color) is proposed for public use in the Library.
S,IBULLETtNlFORMSIAGENDA ITEM REQUEST FORM.DOC
C: File
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Konica Minolta is the Im-yest, most responsible, responsive bidder on the State Contract/GSA Pricing and has received
2006 Editor's Choice awards from Bettcr Buys for Business (the nation's leading independent authority on document
imaging equipment) for several of their BizHub pieces of equipment.
PROGRAM IMPACT: Departments will be provided with new/unused digital copiers with multifunctional
capabilities, The Konica Minolta digital copiers have the capability of printing better quality copies. Utilizing State
Contract and GSA Federal Government pricing continuing with Konica Millolta will allow for timely replacement of
the existing copiers with minimal disruption to staff.
FISCAL IMP ACT: Several departments increased equipment due to additional locations or upgraded equipment in
order to obtain greater speed and additional functions. Color copiers were also ordered by several departments.
Proposed New Network Fee 2006/07 2006/07 2005/06
Deoartment Yearlv Lease tOne Time Only) Lease Costs BUDGET Lease Costs
City Attorney 1,904,40 100.00 2,004,40 2,808,00 1,824,00
Financial Services 3,808.80 200,00 4,008.80 4,50000 4,164.00
Police 14}59.52 400.00 15,159.52 17,700.00 10,297.32
Code Compliance 1,904,40 100,00 2,004,40 2,000,00 1,824.00
ITS 1,904,40 100,00 2,004,40 3,600,00 2,556,00
Fire 17,983,44 994,00 18,977,44 13,900,00 10,656.00
Utilities 7,203,48 100,00 7,303,48 10,000,00 5,472,00
Human Resources 2,028,48 100.00 2,128,48 2,000,00 1,824,00
Risk Management 2,800.56 100,00 2,900.56 3.000,00 1,824.00
Public Works 3,80R80 200,00 4,008.80 4,904,00 3,288.00
Recreation/Parks 11.700,00 600.00 12,300,00 12,200,00 11,460,00
Development 9)23.20 200.00 9,423.20 8,787,00 7,351.08
Library 15,819.72 394.00 16,213,72 8,431.00 4,689,60
City Hall 25,195.92 494,00 25,689,92 22.500,00 23,407,68
Communications 3,462.00 100.00 3,562.00 1,900,00 840,00
123,507,12 4,182,00 127,689,12 118,230,00 91,477,68
ALTERNATiVES: We can purchase copiers rather than lease them yet we would bave obsolete equipment in a couple
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4) I{ONICA MINOLTA
1011 8/06
Konica Minolta Business Solutions
951 Broken Sound Parkway
Suite 340
Boca Raton. Florida 33487
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL. 33435
Attn: Carol Doppler
Dear Carol,
We at Konica Minolta really appreciate the opportunity to submit a proposal for a city-wide copier
replacement implementation.
In recognition of your continued support and loyalty over the years, Konica Minolta will guarantee
a 10% price reduction to the GSA Schedule (Federal Government Program) already submitted for
your review as well as the newer version which started on October 1st, 2006,
I will present a revised pricing sheet to match those changes once the final configuration on
,quipmenVaccessories is presented.
Sincerely,
4inl ;t!;0~
Robert Nicotra
National & Government Division
Konica MinoJta Business Solutions
951 Broken Sound Pkwy., Ste. 340
Boca Raton, FL. 33487
Office : 561-237-4510
Fax: 56]-988-9833
Service: 800-456-5664
Web : btto:lfkmbs.konicamino1ta.us
E-mail: rnicotra@kmbs.konicaminolta.us
DEPARTMENT OF MANAGEMENT
SERVICES
"We serve those who
serve Florida"
JEB BUSH
Governor
Tom Lewis. Jr.
Secretary
Division of State Purchasing
4050 Esplanade Way
Suite 360
Tallahassee, Florida
32399-0950
Telephone:
850-488-8440
Fax:
850-414-6122
Internet:
www.~1yFlorida.com
July 11, 2006
MEMORANDUM NO.:
(600-340-06-1) 2
TO:
Department Addressed
FROM:
Director, State Purchasing
SUBJECT:
Contract No. 600-340-06- 1
TITLE:
Copying Equipment, Multifunctional and Printers
The following changes have been made to the subject contract:
. For Copier Type IV Class 1, Contractor Xerox substitutes the
WC7132P for the WC2424DP.
Any questions or problems in delivery or service that may arise regarding
this contract should be directed to the Contract Administrator.
RR/cd
DEPARTMfNT OF MANAGEMENT
SERVICES
"We serve those who
serve Floridan
JEB BUSH
Governor
Tom Lewis,Jr.
Secretary
MyAorida.com
Division of State Purchasing
4050 Esplanade Way
Suite 360
Tallahassee, Florida
32399-0950
Telephone:
850-488-8440
Fax:
850-414-6122
Internet:
www.MyFlorida.com
July 11, 2006
MEMORANDUM NO.:
(600-340-06-1) 1
TO:
Department Addressed
FROM:
Director, State Purchasing
SUBJECT:
Contract No. 600-340-06-
TITLE:
Copying Equipment, Facsimile Machines, Maintenance &
Supplies
The subject contract is revised as follows:
1. Qualpath is awarded eleven facsimile machines.
2. Revised Copier Type/Class on State Term Contract webpage as per
solicitation specifications.
Any questions or problems in delivery or service that may arise regarding
this contract should be directed to the Contract Administrator.
RR/cd
DEPARTMENT OF MANAGEMINT
SERVICES
"We serve those who
serve Florida"
JEB BUSH
Governor
Tom Lewis, Jr.
Secretary
MyFlorida.com
Division of State Purchasing
4050 Esplanade Way
Suite 360
Tallahassee, Florida
32399-0950
Telephone:
850-488-8440
Fax:
850-414-6122
Internet:
wVlw.MyFlorida.com
CERTIFICATION OF CONTRACT
TITLE: Copying and Facsimile Equipment, Maintenance, and Supplies
CONTRACT NO.: 600-340-06-1
ITB NO.: 12-600-340-C
EFFECTIVE: May 23, 2006 through May 22, 2009
SUPERSEDES: 600-340-03-1
CONTRACTOR(S): IKON Office Solutions (A)
Konica Minolta Business Solutions USA, Inc. (A)
Oce Imagistics Inc. (A)
Qualpath, Inc. (A)
Ricoh Corporation (A)
Sharp Electronics Corporation (A)
Toshiba Business Solutions/Copyco (A)
Xerox Corporation (A)
A.
AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services, a contract has been executed
between the State of Florida and the designated contractors.
B.
EFFECT - This contract was entered into to provide economies in
the purchase of Copying and Facsimile Equipment, Maintenance,
and Supplies by all State of Florida agencies and institutions.
Therefore, in compliance with Section 287.042, Florida Statutes, all
purchases of these commodities shall be made under the terms,
prices, and conditions of this contract and with the suppliers
specified.
C.
ORDERING INSTRUCTIONS - All purchase orders shall be issued
in accordance with the attached ordering instructions. Purchaser
shall order at the prices indicated, exclusive of all Federal, State and
local taxes.
All contract purchase orders shall show the State Purchasing
contract number, product number, quantity, description of item, with
unit prices extended and purchase order totaled. (This requirement
may be waived when purchase is made by a blanket purchase
order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform
according to the requirements of this contract on Complaint to Vendor, form PUR 7017.
Should the vendor fail to correct the problem within a prescribed period of time. then
form PUR 7029, Request for Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed
for your information. Any restrictions accepted from the supplier are noted on the
ordering instructions.
Authorized Signature
(date)
RR/cd
Attachments
CONTRACT ADMINISTRATOR
CHARLES DAY
PHONE: (850) 488-4946
SUNCOM 278-4946
E-MAIL: CharlesDay@dms.mvflorida.com
NOTICE:
The following "Complete Contract Document" has been modified to reflect all
pertinent addendums issued during the solicitation.
2
INVITATION TO NEGOTIATE
(ITN)
FOR
COPYING AND FACSIMILE EQUIPMENT,
MAINTENANCE, SUPPLIES, DOCUMENT
PRODUCTION AND RELATED SERVICES
ITN NO. 12-600-340-C
ITN ISSUE DATE: MARCH 1,2006
RESPONSES DUE: MARCH 22, 2006
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES, DIVISION OF STATE PURCHASING
4050 ESPLANADE WAY, SUITE 360
TALLAHASSEE,FL 32399
Table of Contents
Section 1.0 Introduction
1.1 jntroduction and Overview
1.2 Event Timeline
1 .3 Pre-Response Conference
Section 2.0 General Instructions to Resoondents (PUR 1001)
2.1 Definitions
2.2 General Instructions
2.3 Electronic Submission of Responses
2.4 Terms and Conditions
2.5 Questions
2.6 Conflict of Interest
2.7 Convicted Vendors
2.8 Discriminatory Vendors
2.9 Respondent's Representation and Authorization
2.10 Performance Qualifications
2.11 Public Opening
2.12 Electronic Posting of Notice of Intended Award
2.13 Firm Response
2.14 Clarifications/Revisions
2.15 Minor Irregularities/Right to Reject
2.16 Contract Formation
2.17 Contract Overlap
2.18 Public Records
2.19 Protests
Section 3.0 Soeciallnstructions To Resoondents
3.1 Definitions
3.2 Contact Person
3.3 Estimated Quantities
3.4 Who May Respond
3.5 Submittal Response
3.6 MyFloridaMarketPlace (MFMP) Electronic Sourcing Tool
3.7 MFMP Sourcing Tool Training for Respondents
3.8 Addendums to the Solicitation Documents
3.9 Firm Response
3.10 Electronic Posting of Ranking - Prior to Negotiations and Upon Final Award
3.11 Evaluation and Selection Process
3.12 Submittal Format
3.13 Lobbying
3.14 Negotiations and Contract Award
3.15 Basis for Award
Section 4.0 General Contract Conditions (PUR 1000l
4.1 Definitions
4.2 Purchase Orders
4.3 Product Version
4.4 Price Changes Applicable Only to Term Contracts
4.5 Additional Quantities
4.6 Packaging
State of Florida
ITN 12- 600-340-C
4.7 Manufacturer's Name and Approved Equivalents
4.8 Inspection at Contractor's Site
4.9 Safety Standards
4.10 Americans with Disabilities Act
4.11 Literature
4.12 Transportation and Delivery
4.13 Installation
4.14 Risk of Loss
4.15 Transaction Fee
4.16 Invoicing and Payment
4.17 Taxes
4.18 Governmental Restrictions
4.19 Lobbying and Integrity
4.20 Indemnification
4.21 Limitation of Liability
4.22 Suspension of Work
4.23 Termination for Convenience
4.24 Termination for Cause
4.25 Force Majeure, Notice of Delay, and No Damages for Delay
4.26 Scope Changes
4.27 Renewal
4.28 Advertising
4.29 Assignment
4.30 Dispute Resolution
4.31 Employees, Subcontractors, and Agents
4.32 Security and Confidentiality
4.33 Contractor Employees, Subcontractors and Other Agents
4.34 Insurance Requirements
4.35 Warranty of Authority
4.36 Warranty of Ability to Perform
4.37 Notices
4.38 Leases and Installment Purchases
4.39 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
4.40 Products Available from the Blind or Other Handicapped
4.41 Modification of Terms
4.42 Cooperative Purchasing
4.43 Waiver
4.44 Annual Appropriations
4.45 Execution in Counterparts
4.46 Severability
4.47 Special Conditions
Section 5,0 Soecial Contract Conditions
5.1 Definitions
5.2 Contract Management
5.3 Sales Summary Reports
5.4 Benchmark Report I Competitive Price Assurance
5.5 Customer Service Support
5.6 Purchase and Lease Provisions
5.7 Lease Provisions
5.8 Product Substitution and Addition
5.9 Pricing
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5.10 Cost Formulas
5.11 Insurance Requirements
5.12 Contract Revisions
5.13 Contractor's State Contract Webpage
5.14 Electronic Catalog Data
5.15 Punchout Alternative
5.16 Electronic Invoicing
5.17 Excluded Equipment
5.18 Quality
5.19 Extended Cooperative Purchase
5.20 State Funds
5.21 Compliance with Laws
5.22 Purchases Under $2,500
5.23 Documentation Becomes the Property of the State
5.24 Notice to Contractor
5.25 Method of Payment
5.26 Special Sales Offers
5.27 Political Subdivisions and Other Cooperative Purchasing Participants
5.28 Best Pricing Offer
5.29 Technical Documentation
5.30 State Objectives
5.31 Delivery and Installation Requirements
5.32 Warranty
5.33 Dealers and Service Facilities
Section 6.0 Technical Specifications
6.1 Definitions
6.2 Applicable Publications
6.3 Purpose
6.4 Added Value Products and Services
6.5 Scope of Services
6.6 Acceptable Equipment
6.7 Machine Types and Classes
6.8 MFD and Copier Machine Requirements
6.9 Facsimile Machine Requirements
6.10 Preparation for Delivery
6.11 Type & Class Volumes
6.12 Reliability
6.13 Requirements
Section 7.0 Forms and Attachments
Attachment A - Response Checklist Form
Attachment B - Savings I Price-Reductions Form (PUR 7064)
Attachment C - Ordering Instructions Form
Attachment D - Certification of a Drug Free Workplace Program Form (PUR 7009)
Attachment E - Work Plan
Attachment F - Contract Document
Attachment G - Florida Regional Map
Attachment H - Contract Revision Authorization Form
Attachment I - References
Attachment J - Lift Cycle Cost Analysis Work Sheet (Attached as a separate Excel
spreadsheet)
4
Attachment K - Accessories, Specifications, and Price Worksheets (Attached as a separate
Excel spreadsheet)
Attachment L - Emergency Contact Information
Attachment M - Manufacturer's Authorization & Certification Form
Exhibit A - Certificate of Acceptance Form
Exhibit B - Equipment Schedule
5
SECTION 1.0
INTRODUCTION
1.1 Introduction and Overview
The Department of Management Services, Division of State Purchasing, invites interested
manufacturers to submit Responses in accordance with the solicitation documents. The purpose of
this Invitation to Negotiate (ITN) is to establish a thirty-six (36) month state term contract for the
purchase and lease of copying and facsimile equipment, maintenance, supplies, document
production and related services by all State of Florida agencies and other eligible users, with the
potential for renewal if deemed in the best interest of the State. The contract resulting from this
solicitation will provide efficiency and economy to all users in the acquisition of products and
services described herein.
1.2 Event Timeline
Respondents should review and become familiar with the Event Timeline. The dates and times
of each activity within the Timeline may be subject to change. It is the responsibility of the
Respondent to check for any changes. All changes to the Timeline will be made through an
addendum to this solicitation and posted within the Vendor Bid System and
MyFloridaMarketPlace eProcurement sourcing tool.
Event Event Date
Issue ITN 03/01/06
Deadline for ouestions from Respondents 03/07/06 bv 5:00 p.m. EST
Conduct pre-prOpOsal conference to discuss Questions 03/10/06 @ 9:00 a.m. EST
Post response to Questions Addendum no later than 03/16/06
ITN resoonses due 03/22/06 @ 5:00 p.m. EST
Evaluators begin review of ITN responses 03/23/06
Evaluators scoring session and formulation of recommendation 03/28/06
Formal postin~ of rankinQs 04/03/06
Negotiations commence 04/10/06
Complete negotiations 04/28/06
Obtain approval to award 05/02/06
Post Notice of Intended Award 05/03/06
Contract is awarded and imolemented 05/08/06
1.3 Pre-Response Conference
A non-mandatory Pre-Response Conference will be held on Friday, March 13, 2006 beginning
at 9:00 a.m. Meeting will be held at the Division of State Purchasing, Conference Room 101,
located at 4050 Esplanade Way, Tallahassee, FL 32399-0950. Attendance is encouraged, but
is not mandatory. Please limit your company's attendance to two due to limited seating
capacity. Please RSVP no later than COB March 9, 2006. For those who cannot attend you
may participate by Phone by dialing (850) 414-1710 with Confirmation Number 30G0228.
6
SECTION 2.0
GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)
2.1 Definitions
The definitions found in s. 60A-1.001, FAC. shall apply to this agreement. The following
additional terms are also defined:
a. "Buyer" means the entity that has released the solicitation.
b. "Procurement Officer" means the Buyer's contracting personnel, as identified in the
Introductory Materials.
c. "Respondent" means the entity that submits materials to the Buyer in accordance with these
Instructions.
d. "Response" means the material submitted by the Respondent in answering the solicitation.
e. "Timeline" means the list of critical dates and actions included in the Introductory Materials.
2.2 General Instructions
Potential Respondents to the solicitation are encouraged to carefully review all the materials
contained herein and prepare responses accordingly.
2.3 Electronic Submission of Responses
Respondents are required to submit responses electronically. For this purpose, all references
herein to signatures, signing requirements, or other required acknowledgments hereby include
electronic signature by means of clicking the "Submit Response" button (or other similar symbol
or process) attached to or logically associated with the response created by the Respondent
within MyFloridaMarketPlace. The Respondent agrees that the action of electronically
submitting its response constitutes:
a. An electronic signature on the response, generally;
b. An electronic signature on any form or section specifically calling for a signature; and
c. An affirmative agreement to any statement contained in the solicitation that requires a
definite confirmation or acknowledgement.
2.4 Terms and Conditions
All responses are subject to the terms of the following sections of this solicitation, which, in case
of conflict, shall have the order of precedence listed:
. Technical Specifications
. Pricing Worksheets,
. Special Conditions,
. Instructions to Respondents (PUR 1001),
. General Conditions (PUR 1000)
7
The Buyer objects to and shall not consider any additional terms or conditions submitted by a
Respondent, including any appearing in documents attached as part of a Respondent's
response. In submitting its response, a Respondent agrees that any additional terms or
conditions, whether submitted intentionally or inadvertently, shall have no force or effect.
Failure to comply with terms and conditions, including those specifying information that must be
submitted with a response, shall be grounds for rejecting a response.
2,5 Questions
Respondents shall address all questions regarding this solicitation to the Procurement Officer.
Questions must be submitted via the Q&A Board within MyFloridaMarketPlace and must be
RECEIVED NO LATER THAN the time and date reflected on the Timeline. Questions shall be
answered in accordance with the Timeline. All questions submitted shall be published and
answered in a manner that all Respondents will be able to view. Respondents shall not contact
any other employee of the Buyer or the State for information with respect to this solicitation.
Each Respondent is responsible for monitoring the MyFloridaMarketPlace site for new or
changing information. The Buyer shall not be bound by any verbal information or by any written
information that is not contained within the solicitation documents or formally noticed and issued
by the Buyer's contracting personnel. Questions to the Procurement Officer or to any Buyer
personnel shall not constitute formal protest of the specifications or of the solicitation, a process
addressed in paragraph 2.19 of these Instructions.
2.6 Conflict of Interest
This solicitation is subject to chapter 112 of the Florida Statutes. Respondents shall disclose
with their response the name of any officer, director, employee or other agent who is also an
employee of the State. Respondents shall also disclose the name of any State employee who
owns, directly or indirectly, an interest of five percent (5%) or more in the Respondent or its
affiliates.
2.7 Convicted Vendors
A person or affiliate placed on the convicted vendor list following a conviction for a public entity
crime is prohibited from doing any of the following for a period of 36 months from the date of
being placed on the convicted vendor list:
a. Submitting a bid on a contract to provide any goods or services to a public entity;
b. Submitting a bid on a contract with a publiC entity for the construction or repair of a public
building or public work;
c. Submitting bids on leases of real property to a public entity;
d. Being awarded or performing work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity; and
e. Transacting business with any public entity in excess of the Category Two threshold amount
($25,000) provided in section 287.017 of the Florida Statutes.
8
2.8 Discriminatory Vendors
An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134 of the
Florida Statutes may not:
a. Submit a bid on a contract to provide any goods or services to a public entity;
b. Submit a bid on a contract with a public entity for the construction or repair of a public
building or public work;
c. Submit bids on leases of real property to a public entity;
d. Be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a
contract with any public entity; or
e. Transact business with any public entity.
2.9 Respondent's Representation and Authorization
In submitting a response, each Respondent understands, represents, and acknowledges the
following (if the Respondent cannot so certify to any of following, the Respondent shall submit
with its response a written explanation of why it cannot do so).
a. The Respondent is not currently under suspension or debarment by the State or any other
governmental authority.
b. To the best of the knowledge of the person signing the response, the Respondent, its
affiliates, subsidiaries, directors, officers, and employees are not currently under
investigation by any governmental authority and have not in the last ten (10) years been
convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy
or collusion with respect to bidding on any public contract.
c. To the best of the knowledge of the person signing the response, the Respondent has no
delinquent obligations to the State, including a claim by the State for liquidated darnages
under any other contract.
d. The subrnission is rnade in good faith and not pursuant to any agreement or discussion with,
or inducement from, any firrn or person to submit a complementary or other noncompetitive
response.
e. The prices and amounts have been arrived at independently and without consultation,
communication, or agreement with any other Respondent or potential Respondent; neither
the prices nor amounts, actual or approximate, have been disclosed to any Respondent or
potential Respondent, and they will not be disclosed before the solicitation opening.
f. The respondent has fully informed the Buyer in writing of all convictions of the firm, its
affiliates (as defined in section 287.133(1) (a) of the Florida Statutes), and all directors,
officers, and employees of the firm and its affiliates for violation of state or federal antitrust
laws with respect to a public contract for violation of any state or federal law involving fraud,
bribery, collusion, conspiracy or material misrepresentation with respect to a public contract.
This includes disclosure of the names of current employees who were convicted of contract
crimes while in the employ of another company.
9
g. Neither the respondent nor any person associated with it in the capacity of owner, partner,
director, officer, principal, investigator, project director, manager, auditor, or position
involving the administration of federal funds:
I. Has within the preceding three years been convicted of or had a civil judgment
rendered against them or is presently indicted for or otherwise criminally or civilly
charged for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a federal, state, or local government transaction or
public contract; violation of federal or state antitrust statutes; or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property; or
il. Has within a three-year period preceding this certification had one or more federal,
state, or local government contracts terminated for cause or default.
h. The product offered by the respondent will conform to the specifications without exception.
I. The respondent has read and understands the Contract terms and conditions, and the
submission is made in conformance with those terms and conditions.
j. If an award is made to the respondent, the respondent agrees that it intends to be legally
bound to the Contract that is formed with the State.
k. The respondent has made a diligent inquiry of its employees and agents responsible for
preparing, approving, or submitting the response, and has been advised by each of them
that he or she has not participated in any communication, consultation, discussion,
agreement, collusion, act or other conduct inconsistent with any of the statements and
representations made in the response.
I. The respondent shall indemnify, defend, and hold harmless the Buyer and its employees
against any cost, damage, or expense which may be incurred or be caused by any error in
the respondent's preparation of its bid.
m. All information provided by, and representations made by, the respondent are material and
important and will be relied upon by the Buyer in awarding the Contract. Any misstatement
shall be treated as fraudulent concealment from the Buyer of the true facts relating to
submission of the bid. A misrepresentation shall be punishable under law, including, but not
limited to, Chapter 817 of the Florida Statutes.
2.10 Performance Qualifications
The Buyer reserves the right to investigate or inspect at any time whether the product,
qualifications, or facilities offered by respondent meet the Contract requirements. Respondent
shall at all times during the Contract term remain responsive and responsible. Respondent must
be prepared, if requested by the Buyer, to present evidence of experience, ability, and financial
standing, as well as a statement as to plant, machinery, and capacity of the respondent for the
production, distribution, and servicing of the product bid. If the Buyer determines that the
conditions of the solicitation documents are not complied with, or that the product proposed to
be furnished does not meet the specified requirements, or that the qualifications, financial
standing, or facilities are not satisfactory, or that performance is untimely, the Buyer may reject
the response or terminate the Contract. Respondent may be disqualified from receiving awards
10
if respondent, or anyone in respondent's employment, has previously failed to perform
satisfactorily in connection with public bidding or contracts. This paragraph shall not mean or
imply that it is obligatory upon the Buyer to make an investigation either before or after award of
the Contract, but should the Buyer elect to do so, respondent is not relieved from fulfilling all
Contract requirements.
2.11 Public Opening
Responses shall be opened on the date and at the location indicated on the Timeline.
Respondents may, but are not required to, attend. The Buyer may choose not to announce
prices or release other materials pursuant to s. 119.07(3) (m), Florida Statutes. Any person
requiring a special accommodation because of a disability should contact the Procurement
Officer at least five (5) workdays prior to the solicitation opening. If you are hearing or speech
impaired, please contact the Buyer by using the Florida Relay Service at (800) 955-8771 (TOO).
2.12 Electronic Posting of Notice of Intended Award
Based on the evaluation, on the date indicated on the Timeline the Buyer shall electronically
post a notice of intended award at: http://fcn.state.fl.us/owa_vbs/owa/vbs_www.main_menu.
If the notice of award is delayed, in lieu of posting the notice of intended award the Buyer shall
post a notice of the delay and a revised date for posting the notice of intended award. Any
person who is adversely affected by the decision shall file with the Buyer a notice of protest
within 72 hours after the electronic posting. The Buyer shall not provide tabulations or notices of
award by telephone.
2.13 Firm Response
The Buyer may make an award within sixty (60) days after the date of the opening, during which
period responses shall remain firm and shall not be withdrawn. If award is not made within sixty
(60) days, the response shall remain firm until either the Buyer awards the Contract or the Buyer
receives from the respondent written notice that the response is withdrawn. Any response that
expresses a shorter duration may, in the Buyer's sole discretion, be accepted or rejected.
2.14 Clarifications/Revisions
Before award, the Buyer reserves the right to seek clarifications or request any information
deemed necessary for proper evaluation of submissions from all respondents deemed eligible
for Contract award. Failure to provide requested information may result in rejection of the
response.
2.15 Minor Irregularities/Right to Reject
The Buyer reserves the right to accept or reject any and all bids, or separable portions thereof,
and to waive any minor irregularity, technicality, or omission if the Buyer determines that doing
so will serve the State's best interests. The Buyer may reject any response not submitted in the
manner specified by the solicitation documents.
2.16 Contract Formation
The Buyer shall issue a notice of award, if any, to successful respondent(s), however, no
contract shall be formed between respondent and the Buyer until the Buyer signs the Contract.
11
The Buyer shall not be liable for any costs incurred by a respondent in preparing or producing its
response or for any work performed before the Contract is effective.
2.17 Contract Overlap
Respondents shall identify any products covered by this solicitation that they are currently
authorized to furnish under any state term contract. By entering into the Contract, a Contractor
authorizes the Buyer to eliminate duplication between agreements in the manner the Buyer
deems to be in its best interest.
2.18 Public Records
Florida law generously defines what constitutes a public record; see, for example, section
119.07 of the Florida Statutes. If a respondent believes that its response contains information
that should not be a public record, the respondent shall clearly segregate and mark that
information (for example, placing the material in a separate electronic file, and including the
word "Confidential" in the filename) and briefly describe in writing the grounds for claiming
exemption from the public records law, including the specific statutory citation for such
exemption.
2.19 Protests
Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and
287.042(2) of the Florida Statutes and chapter 28-110 of the Florida Administrative Code.
Questions to the Procurement Officer shall not constitute formal notice of a protest. It is the
Buyer's intent to ensure that specifications are written to obtain the best value for the State and
that specifications are written to ensure competitiveness, fairness, necessity and
reasonableness in the solicitation process.
Section 120.57(3)(b), F.S. and Section 28-110,003, Fla. Admin. Code require that a notice of
protest of the solicitation documents shall be made within seventy-two hours after the posting of
the solicitation.
Section 120.57(3)(a), F.S. requires the following statement to be included in the solicitation:
"Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, shall
constitute a waiver of proceedings under chapter 120, Florida Statutes."
Section 28-110.005, Fla. Admin. Code requires the following statement to be included in the
solicitation: "Failure to file a protest within the time prescribed in Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes."
12
SECTION 3.0
SPECIAL INSTRUCTIONS To RESPONDENTS
3.1 Definitions
The definitions found in s. 60A-1.001, FAC. and other sections of this solicitation shall apply to
any contract resulting from this solicitation. The following additional terms are also defined:
a. "Department" is the Florida Department of Management Services, unless otherwise stated.
b. "Eligible User" means:
(1) All governmental agencies, as defined in Section 163.3164, F.S., which have a physical
presence within the State of Florida;
(2) Any independent, nonprofit college or university that is located within the State of Florida
and is accredited by the Southern Association of Colleges and Schools.
3.2 Contact Person
Refer all inquiries to:
Charles Day, CPPB, Purchasing Analyst
Department of Management Services, Division of State Purchasing
4050 Esplanade Way, Suite 360
Tallahassee, FL 32399-0950
Phone: 850-488-4946
Fax: 850-488-5498
Email: Charles.Day@dms.myflorida.com
3.3 Estimated Quantities
Historically the State of Florida agencies, and other eligible users, have expended
approximately twenty-five million dollars ($25,000,000) annually for the acquisition of products
and services covered in this ITN. Past expenditures are no guarantee of future sales. These
estimated figures are given only as a guideline for preparing your ITN response and should not
be construed as representing guaranteed sales under the contract.
3.4 Who May Respond
Fully capable manufacturers, their wholly owned United States distribution company, or a single
designated and certified distributor as evidenced by the completed, Attachment "M", who are in
good standing with the State of Florida, meet the Technical Specifications, and which possesses
the financial capability, experience and personnel resources to provide products and services of
the scope and breadth described in this ITN.
Manufacturers may use their distributor network to fulfill the requirements of the Contract.
However, in each and every case, the manufacturer, not the distributor, will be held accountable
for performance under the Contract and shall be the focal point for all performance issues.
The Department and Eligible Users retain the right to request additional information pertaining to
the Respondent's ability and qualifications to accomplish all services described in this ITN as
deemed necessary during the ITN or after contract award.
3.5 Submittal Response
13
Potential respondents to the solicitation are encouraged to carefully review all the materials
contained herein and prepare responses accordingly. Respondents shall submit their offer on-
line via the MyFloridaMarketPlace sourcing tool located at
https://sourcing.myfloridamarketplace.com. All offers must be submitted in the
MyFloridaMarketPlace sourcing tool by the date and time specified on the Timeline. The
Department shall not consider late offers and the sourcing tool WILL NOT accept offers after the
closing date and time specified on the Timeline or as amended by the Department. Each
respondent is responsible for ensuring that its bid and all associated documents are submitted
by the proper date and time. Failure to provide all requested information within the bid package
by the date and time specified may result in rejection of the bid.
In the event a respondent submits more than one response in the MyFloridaMarketPlace
sourcing tool, only the last response received by the system shall be considered for award.
Previous bids will not be visible to the State of Florida. The Response Checklist Form included
within this solicitation does not relieve the respondent of responsibility for ensuring that all
requirements of the solicitation are included with the submittal. Offers not submitted within
MyFloridaMarketPlace shall be rejected.
3.6 MyFloridaMarketPlace (MFMP) Electronic Sourcing Tool
The Department uses the MyFloridaMarketPlace eProcurement system to receive bids
electronically. When working in the sourcing tool, be aware of the twenty (20) minute time-out
function in the tool. This means that you should save your work (click the SAVE button) at
intervals of less than twenty minutes to ensure your entries since you last saved are not lost.
Please note that clicking the SAVE button within the Sourcing tool only saves your ITN
response. The SAVE button does not transmit your ITN response to the State. In order to
transmit your ITN response to the Department, you must click the SUBMIT button on the
Summary page of the ITN response.
After clicking the SUBMIT button, it is the respondent's responsibility to check any submitted
response within the sourcing tool to verify that the response is accurately and completely
captured within the sourcing tool. Respondents must do this while there is sufficient time
remaining in the solicitation period in the event you discover an error and need to resubmit a
revised response.
To validate your response, you should do the following before the solicitation period ends:
1. Go to My Responses tab within the sourcing tool after you submitted your response
2. Click on the Response 10 number of your last submitted response
3. Review your submittal to make sure all responses are complete, accurate and as you
intended to submit.
4. Minimum areas to check are:
o Text boxes -Is your entire answer viewable?
o Yes/No questions - Is the displayed answer correct?
o All uploaded document files / scanned documents - Can you open attached document
and clearly view entire content?
o Pricing Information - Are all prices you intended to submit visible and accurately captured
within Sourcing tool?
o Required Items - Are all items listed on the Response Checklist Form completed as
required within the sourcing tool?
14
It is strongly recommended not to wait until the last minute to upload and validate your response
to this or any solicitation,
Respondents are reminded that the sourcing tool's email notifications are an option provided to
respondents as a courtesy, The State of Florida is under no obligation and does not guarantee
that respondents will receive email notifications concerning the posting, change or close of
solicitations,
Respondents are responsible for checking the MyFloridaMarketPlace Sourcing tool and / or the
Vendor Bid System for information, updates and changes concerning this solicitation.
3.7 MFMP Sourcing Tool Training for Respondents
This solicitation will be conducted using the MyFloridaMarketPlace sourcing tool. Training tools
to assist you can be found at:
http://marketplace.myflorida.com/vendor/vendor _solicitation/RFP-ITN_evencuser--9uide,pps,
Click Solicitation Help, open, download and review the document titled RFP-ITN Event User
GUide,ppt Please have this document open on your desktop while participating on the call, To
participate in the conference call, please call in to the above conference call number
approximately one (1) minute before the scheduled meeting time,
Additionally, an On-Demand web-based interactive training application is available online to
train vendors on how to respond to an event using the MyFloridaMarketPlace sourcing tool.
This is another vehicle to use to receive training on how to use the sourcing tool. The link is
http://marketplace.myflorida,com/vendor/vendouraining,htm. and click on Responding to a
Sourcing Event
For all technical questions about the sourcing tool, vendor should contact the
MyFloridaMarketPlace Customer Service Desk at (866) 352-3776 or email Customer Service at
vendorhelp@myfloridamarketplace,com,
3.8 Addendums to the Solicitation Documents
The Department reserves the right to issue addendums to the solicitation. Notice of any
addendum will be posted within MyFloridaMarketPlace and the Vendor Bid System, Such
notice, if required, will contain the appropriate details for identifying and/or reviewing the formal
changes to the solicitation. Each Respondent is responsible for monitoring the site for new or
changing information concerning this solicitation,
3.9 Firm Response
The Department may make an award within one-hundred and eighty (180) days after the date of
the opening, during which period responses shall remain firm and shall not be withdrawn, If
award is not made within one-hundred and eighty (180) days, the response shall remain firm
until either the Department awards the contract or the Department receives from the respondent
written notice that the response is withdrawn, Any response that expresses a shorter duration
may, in the Department's sole discretion, be accepted or rejected.
15
3.10 Electronic Posting of Ranking - Prior to Negotiations and Upon Final Award
Offers shall be opened on the date and time indicated on the Event Timeline and thereafter
evaluated. Prices will not be read, pursuant to Section 119.071(1)(b) [Supersedes reference in
paragraph 2.11, Section 2 General Instructions to Respondents] of the Florida Statutes. After
evaluating the responses, on the date indicated on the Timeline, the Department shall
electronically post the rankings in MyFloridaMarketPlace and also in the state vendor bid system
at http://fcn.state.fl.us/owa_vbs/owalvbs_www.main_menu.
After negotiations, on the date indicated on the Timeline, the Department shall electronically
post a Notice of Intended Award. If the ranking or award is delayed, in lieu of posting them on
the date indicated on the Timeline, the Department shall post a notice of the delay and a revised
date for posting the ranking or Notice of Intended Award. Any person who is adversely affected
by the decision shall file with the Department a notice of protest within 72 hours after the
electronic posting (see Section 2.19 of the General Instructions (PUR 1001) for more information
on protests). The Department shall not provide rankings or notices of award by telephone.
3.11 Evaluation and Selection Process
The Department reserves the right to accept or reject any and all responses, or separable
portions, and to waive any minor irregularities, technicality, or omission if the Department
determines that doing so will serve the State's best interest. The Department reserves the right
to award by line item, category or overall to a single respondent on a statewide basis if it is
determined that doing so will serve the State's best interest. The Department reserves the right
to reject pricing that is greater than pricing offered to other potential Customers (e.g., city,
county, university, or federal contracts).
Evaluation will consist of the review and assessment of the Respondent's submittal in
accordance with Section 3.12, Submittal Format. Top scoring Respondents will be invited to
negotiations that will include the Respondent's offerings and pricing proposals.
All six (6) response areasJisted in the table below shall be addressed and submitted by each
qualified Respondent. Points will be awarded for each evaluation area listed in the table below
as either the maximum points available or a proportionate number of points as scored by the
individual evaluator's assessment of submitted and available information. Responses shall be
complete and concise. Responses that do not provide sufficient content or satisfactory
information as requested may be graded down.
Points will be assigned to all items and totaled to determine Respondent ranking based on the
following points schedule:
No. Item Maximum
Points
1 General Company Information 5
2 General and Special Condition Requirements 10
3 Specifications 10
4 Financial-Industry Standing and Strength 25
5 Presence - Service and Support Capability 50
Sub-Total (Items 1-5): 100 points
NOTE: For items 1-5, Respondents must receive a sub-total score of at
least 75 noints (hiohest sub-total ooint score possible is 100\ in order to
16
have their
6 Base Machine Pricing including LCPC'
200
LCPC' Pricing: The Respondent offering the lowest machine cost per copy (LCPC) as supplied
on the Price Sheets will receive the maximum available points (200), and others will be awarded
points according to the following formula:
N/X'C = Z, where:
N = Lowest price submitted
X = Respondent's price
C = Total number of points: 200
Z = Points awarded
3.12 Submittal Format
Respondents shall follow the response format outlined below:
3.12.1 General Company Information
Briefly describe your firm's organization, size, sales, service and training structure and overall
company philosophy. Provide years of experience in the specified work area with manufacturer
you are bidding. Identify and include qualifications of key individuals, including identifying who
will be Contract Manager, to be assigned to the contract (include names, contact information,
and services each individual will provide). In addition list any past and/or pending litigation or
disputes relating to the services described herein, that your firm has been involved in within the
last five (5) years. List shall include project name and nature of litigation.
Provide five (5) references, excluding State of Florida State Term Contracts, (minimum of two
(2) government accounts) of similar size and scope. References should include the following
information: client name, address, phone number, fax number and email address, description of
services provided, term of service, average percentage discount off retail price list provided
under that contract and total value of contract (ex: $10 million).
3.12.2 General and Special Conditions
Requirements include the Respondent's agreement to all conditions within Section 4 & 5,
General and Special Conditions, and submittal of all associated documents including:
1. AIIITN on-line responses
2. All applicable attachments and forms, completed and properly executed
3.12.3 SpeCifications
Requirements include the Respondent's agreement to all requirements within Section 6,
Specifications, and submittal of all associated documents including:
1. All ITN on-line responses
2. All applicable attachments and forms completed and properly executed
3. Technical literature (speCification data sheets) per Type/Class base machine
4. Buyers Laboratory, Inc. (BLI) performance documentation per Type/Class base machine
17
3.12.4 Financial Information
All respondents are required to provide a Supplier Qualifier Report (SQR) prepared by Dun &
Bradstreet (D&B). The Supplier Qualifier Report is a standard report detailing financial and
operational capability. This report must be submitted to the Department prior to the opening
date and time. Respondent will be responsible for the cost and timely submission of this report.
Each firm will be assigned evaluation points based on the prospective Respondent's financial
viability to perform the services outlined in the ITN based on the Supplier Qualifier Report (SQR)
submitted by respondent.
The prospective Contractor will request the SQR report from D&B at:
httos:llsor.dnb.com/sor/iso/forms/SOF .iso?SORT AG 1 =JQ37hS4r&SORT AG2=i58Gik4x (set up
D&B report submission in advance wi D&B)
1. Enter the ITN number in the text field entitled "Enter your RFP Number" and select submit.
2. Enter your company's Dun Number; if you don't know your company's Dun number, you may
use the search feature to find it.
3. Confirm Registration
4. Enter payment method and information and complete registration. The cost of the
preparation of the D&B report shall be the responsibility of the prospective respondent.
Once the process is complete, a copy of the report will be provided to the Department and an
identical report will be sent to the Respondent as verification. It is the duty of the respondent to
ensure the timely submission of a D&B report that accurately reflects the proposing
organization. If the Department cannot determine on the face of the documents that the SQR
report is that of the proposing entity, then the Department will award zero points to that firm.
Respondents are advised to allow a minimum of ten (10) business days for D&B to process
report request. If the Department does not receive an SQR from D&B prior to the opening date
and time of the solicitation but is submitted with the Response, the respondent shall be required
to demonstrate that the SQR was requested by the respondent after the posting date of the bid
and was requested for this particular solicitation.
The Department will use the Supplier Evaluation Risk (SER) Rating of the SQR when evaluating
and scoring the financial viability of the prospective Contractor and will award evaluation points
in accordance with the following table:
1
2
3
4
5
6
7
8
9
Hi hest Risk Ratin
25.0
22.0
19.0
16.0
13.0
10.0
0.0
0.0
0.0
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3.12.5 Company Presence
Requirements include the submittal of the following (minimum) information regarding your
company's presence in the State of Florida for each authorized dealer and regional office.
Indicate any anticipated additional resources necessary to fulfill Contract obligations.
Response should include evidence showing qualifications of each facility to provide sales,
service, maintenance and parts. Also include names of factory trained personnel at each
facility, and the nature and extent of factory authorized training received and years of
qualifying service on the offered equipment. Provide the following information on those
resources dedicated to solely market and support the pUblic sector marketplace:
1. Your company's available workforce that will be utilized to provide service and maintenance
in support of your response and assignment to an awarded Contract
2. The number of factory trained technical personnel
3. Task assignment of support staff (typical office model)
4. Number of sales consultants and their geographic responSibility by county.
5. The graphic presentation of authorized dealer locations within the geographic areas as
represented by the state map provided in Section 7, Forms.
3.12.6 Price Sheets
Respondents shall submit, via the on-line electronic procurement system, Price Sheets as
provided in the solicitation. These Price Sheets provide a method for offering pricing for the base
equipment for each specified Type and Class of machine, accessories, maintenance, and
supplies. The pricing offered on the Price Sheets will be scored in accordance with the points
specified in Section 3.11.
Respondents are not required to submit offers on all Types and Classes of Copier Machines
listed, but respondents shall submit pricing for all acquisition plans i.e., Purchase, and 36, 48,
and 60 month lease options for each Type and Class machine offered.
3.12.7 Additional Products and Services Menu (APSM)
Under separate cover please submit a menu of additional products and services to be
considered for inclusion in any resulting contract. Respondents shall provide defined products
and services, descriptions, a current product catalog, published retail pricing, discounts offered
and justification for each product and service offered as to why it should be included in any
applicable contract that results from this solicitation.
The Department reserves the right to accept or reject these items at a later date after additional
rounds of negotiations (if necessary) and review of the offered products and services, their
associated discounts and any applicable terms and conditions specific to these offerings.
3.1 3 Lobbying
The Service Provider or Respondent shall not lobby the legislative, judicial or executive
branches, or any State Agency on any aspect of this Solicitation during the procurement process
(i.e. from time contract is advertised to execution of a contract) associated with the Contract.
Violation of this restriction can be cause for disqualification from the procurement process. See
Section 5.20 State Funds.
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3.14 Negotiations and Contract Award
The Department reserves the right to finalize the negotiations at any point and post an Intent to
Award notice. Respondents should recognize the Department's right to finalize the negotiation
process without the need to explicitly request an interim revised response or a best and final
offer. The Department reserves the right to award based on what is deemed to be in the best
interest of the State.
3.15 Basis for Award
The Department will evaluate and rank responsive responses against all evaluation criteria set
forth in the Invitation to Negotiate and shall select, based on the ranking, one or more
Respondents with which to commence negotiations. After negotiations are conducted, the
Department shall award the contract to the responsible and responsive Respondent that the
Department determines will provide the best value to the State. The Department Secretary will
make the final award decision.
In order to provide a Best Value award the Department will apply a weighted calculation of the
Lowest Cost Per Copy (LCPC) pricing offered for each machine specified.
Each machine type and class (all purchase options) will be awarded to the Respondent offering
to the LCPC price according to the following calculation.
LCPC Purchase Price X .08 PLUS (+) LCPC 36 Mo. Lease Option Price X .92 = AWARD.
For Example: (0.025236 X 0.08) + (0.026300 x 0.92) = 0.026215 AWARD Price
Note: 48 and 60 month lease options shall be submitted but will not be included in the award
calculation.
20
SECTION 4.0
GENERAL CONTRACT CONDITIONS (PUR 1000)
4.1 Definitions
The definitions contained in s. 60A-1.001. FAC. shall apply to this agreement. The following
additional terms are also defined:
a. "Contract" means the legally enforceable agreement that results from a successful
solicitation. The parties to the Contract will be the Customer and Contractor.
b. "Customer" means the State agency or other entity that will order products directly from the
Contractor under the Contract.
c. "Product" means any deliverable under the Contract, which may include commodities,
services, technology or software.
d. "Purchase order" means the form or format a Customer uses to make a purchase under the
Contract (e.g., a formal written purchase order, electronic purchase order, procurement card.
or other authorized means).
4.2 Purchase Orders
A Contractor shall not deliver or furnish products until a Customer transmits a purchase order.
All purchase orders shall bear the Contract or solicitation number, shall be placed by the
Customer directly with the Contractor, and shall be deemed to incorporate by reference the
Contract and solicitation terms and conditions. Any discrepancy between the Contract terms
and the terms stated on the Contractor's order form, confirmation, or acknowledgement shall be
resolved in favor of terms most favorable to the Customer. A purchase order for services within
the ambit of section 287.058(1) of the Florida Statutes shall be deemed to incorporate by
reference the requirements of subparagraphs (a) through (f) thereof. Customers shall designate
a contract manager and a contract administrator as required by subsections 287.057(15) and
(16) of the Florida Statutes.
4.3 Product Version
Purchase orders shall be deemed to reference a manufacturer's most recently release model or
version of the product at the time of the order, unless the Customer specifically requests in
writing an earlier model or version and the contractor is willing to provide such model or version.
4.4 Price Changes Applicable Only To Term Contracts
If this is a term contract for commodities or services, the following provisions apply.
a. Quantity Discounts. Contractors are urged to offer additional discounts for one time delivery
of large single orders. Customers should seek to negotiate additional price concessions on
quantity purchases of any products offered under the Contract. State Customers shall
document their files accordingly.
b. Best Pricing Offer. During the Contract term, if the Customer becomes aware of better
pricing offered by the Contractor for substantially the same or a smaller quantity of a product
outside the Contract, but upon the same or similar terms of the Contract, then at the
21
discretion of the Customer the price under the Contract shall be immediately reduced to the
lower price.
c. Sales Promotions. In addition to decreasing prices for the balance of the Contract term due
to a change in market conditions, a Contractor may conduct sales promotions involving price
reductions for a specified lesser period. A Contractor shall submit to the Contract Specialist
documentation identifying the proposed (1) starting and ending dates of the promotion, (2)
products involved, and (3) promotional prices compared to then-authorized prices.
Promotional prices shall be available to all Customers. Upon approval, the Contractor shall
provide conspicuous notice of the promotion.
d. Trade-In. Customers may trade-in equipment when making purchases from the Contract. A
trade-in shall be negotiated between the Customer and the Contractor. Customers are
obligated to actively seek current Fair Market Value when trading equipment, and to keep
accurate records of the process. For State agencies, it may be necessary to provide
documentation to the Department of Financial Services and to the Customer property
custodian pursuant to Chapter 273, F.S.
e. Equitable Adjustment. The Customer may, in its sole discretion, make an equitable
adjustment in the Contract terms or pricing if pricing or availability of supply is affected by
extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all
the following criteria: (1) the volatility is due to causes wholly beyond the Contractor's
control, (2) the volatility affects the marketplace or industry, not just the particular Contract
source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the
volatility so affects the Contractor that continued performance of the Contract would result in
a substantial loss.
4.5 Additional Quantities
For a period not exceeding ninety (90) days from the date of solicitation award, the Customer
reserves the right to acquire additional quantities up to the amount shown on the solicitation but
not to exceed the threshold for Category Two at the prices submitted in the response to the
solicitation.
4.6 Packaging
Tangible product shall be securely and properly packed for shipment, storage, and stocking in
appropriate, clearly labeled, shipping containers and according to accepted commercial
practice, without extra charge for packing materials, cases, or other types of containers. All
containers and packaging shall become and remain Customer's property.
4.7 Manufacturer's Name and Approved Equivalents
Unless otherwise specified, any manufacturers' names, trade names, brand names, information
or catalog numbers listed in a specification are descriptive, not restrictive. With the Customer's
prior approval, the Contractor may provide any product that meets or exceeds the applicable
specifications. The Contractor shall demonstrate comparability, induding appropriate catalog
materials, literature, specifications, test data, etc. The Customer shall determine in its sole
discretion whether a product is acceptable as an equivalent.
22
4.8 Inspection at Contractor's Site
The Customer reserves the right to inspect, at any reasonable time with prior notice, the
equipment or product or plant or other facilities of a Contractor to assess conformity with
Contract requirements and to determine whether they are adequate and suitable for proper and
effective Contract performance.
4.9 Safety Standards
All manufactured items and fabricated assemblies subject to operation under pressure,
operation by connection to an electric source, or operation involving connection to a
manufactured, natural, or LP gas source shall be constructed and approved in a manner
acceptable to the appropriate State inspector. Acceptability customarily requires, at a minimum,
identification marking of the appropriate safety standard organization, where such approvals of
listings have been established for the type of device offered and furnished, for example: the
American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories
and/or National Electrical Manufacturers' Association for electrically operated assemblies; and
the American Gas Association for gas-operated assemblies. In addition, all items furnished
shall meet all applicable requirements of the Occupational Safety and Health Act and state and
federal requirements relating to clean air and water pollution.
4.10 Americans with Disabilities Act
Contractors should identify any products that may be used or adapted for use by visually,
hearing, or other physically impaired individuals.
4.11 Literature
Upon request, the Contractor shall furnish literature reasonably related to the product offered.
for example, user manuals, price schedules, catalogs, descriptive brochures, etc.
4.12 Transportation and Delivery
Prices shall include all charges for packing, handling, freight, distribution, and inside delivery.
Transportation of goods shall be FOB Destination to any point within thirty (30) days after the
Customer places an Order. A Contractor, within five (5) days after receiving a purchase order,
shall notify the Customer of any potential delivery delays. Evidence of inability or intentional
delays shall be cause for Contract cancellation and Contractor suspension.
4.13 Installation
Where installation is required, Contractor shall be responsible for placing and installing the
product in the required locations at no additional charge, unless otherwise designated on the
purchase order. Contractor's authorized product and price list shall clearly and separately
identify any additional installation charges. All materials used in the installation shall be of good
quality and shall be free of defects that would diminish the appearance of the product or render it
structurally or operationally unsound. Installation includes the furnishing of any equipment,
rigging, and materials required to install or replace the product in the proper location. Contractor
shall protect the site from damage and shall repair damages or injury caused during installation
by Contractor or its employees or agents. If any alteration, dismantling, excavation, etc., is
required to achieve installation, the Contractor shall promptly restore the structure or site to its
original condition. Contractor shall perform installation work so as to cause the least
23
inconvenience and interference with Customers and with proper consideration of others on site.
Upon completion of the installation, the location and surrounding area of work shall be left clean
and in a neat and unobstructed condition, with everything in satisfactory repair and order.
4.14 Risk of Loss
Matters of inspection and acceptance are addressed in s. 215.422, F.S. Until acceptance, risk
of loss or damage shall remain with the Contractor. The Contractor shall be responsible for
filing, processing, and collecting all damage claims. To assist the Contractor with damage
claims, the Customer shall: record any evidence of visible damage on all copies of the delivering
carrier's Bill of Lading; report damages to the carrier and the Contractor; and provide the
Contractor with a copy of the carrier's Bill of Lading and damage inspection report. When a
Customer rejects a product, Contractor shall remove it from the premises within ten days after
notification or rejection. Upon rejection notification, the risk of loss of rejected or non-conforming
product shall remain with the Contractor. Rejected product not removed by the Contractor
within ten days shall be deemed abandoned by the Contractor, and the Customer shall have the
right to dispose of it as its own property. Contractor shall reimburse the Customer for costs and
expenses incurred in storing or effecting removal or disposition of rejected product.
4.15 Transaction Fee
The State of Florida has instituted MyFloridaMarketPlace, a statewide eProcurement System
("System"). Pursuant to section 287.057(23), Florida Statutes (2002), all payments shall be
assessed a Transaction Fee of one percent (1.0%), which the Contractor shall pay to the State,
unless exempt pursuant to 60A-1.032, FAC.
For payments within the State accounting system (FLAIR or its successor), the Transaction Fee
shall, when possible, be automatically deducted from payments to the Contractor. If automatic
deduction is not possible, the Contractor shall pay the Transaction Fee pursuant to Rule 60A-
1.031(2), FAC. By submission of these reports and corresponding payments, Contractor
certifies their correctness. All such reports and payments shall be subject to audit by the State
or its designee.
Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the purchase
of any item(s) if such item(s) are returned to the Contractor through no fault, act, or omission of
the Contractor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an
item is rejected or returned, or declined, due to the Contractor's failure to perform or comply with
specifications or requirements of the agreement.
Failure to comply with these requirements shall constitute grounds for declaring the Contractor
in default and recovering re-procurement costs from the Contractor in addition to all outstanding
fees. CONTRACTORS DELINQUENT IN PAYING TRANSACTION FEES SHALL BE
EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE.
4.16 Invoicing and Payment
Invoices shall contain the Contract number, purchase order number, and the appropriate vendor
identification number. The State may require any other information from the Contractor that the
State deems necessary to verify any purchase order placed under the Contract.
At the State's option, Contractors may be required to invoice electronically pursuant to
guidelines of the Department of Management Services. Current guidelines require that
24
Contractor supply electronic invoices in lieu of paper-based invoices for those transactions
processed through the system. Electronic invoices shall be submitted to the Customer through
the Ariba Supplier Network (ASN) in one of the following mechanisms - EDI 810, cXML, or web-
based invoice entry within the ASN.
Payment shall be made in accordance with sections 215.422 and 287.0585 of the Florida
Statutes, which govern time limits for payment of invoices. Invoices that must be returned to a
Contractor due to preparation errors will result in a delay in payment. Contractors may call (850)
413-7269 Monday through Friday to inquire about the status of payments by State Agencies.
The Customer is responsible for all payments under the Contract. A Customer's failure to pay,
or delay in payment, shall not constitute a breach of the Contract and shall not relieve the
Contractor of its obligations to the Department or to other Customers.
4.17 Taxes
The State does not pay Federal excise or sales taxes on direct purchases of tangible personal
property. The State will not pay for any personal property taxes levied on the Contractor or for
any taxes levied on employees' wages. Any exceptions to this paragraph shall be explicitly
noted by the Customer on a purchase order or other special contract condition.
4.18 Governmental Restrictions
If the Contractor believes that any governmental restrictions have been imposed that require
alteration of the material, quality, workmanship or performance of the products offered under the
Contract, the Contractor shall immediately notify the Customer in writing, indicating the specific
restriction. The Customer reserves the right and the complete discretion to accept any such
alteration or to cancel the Contract at no further expense to the Customer.
4.19 Lobbying and Integrity
Customers shall ensure compliance with Section 11.062, FS and Section 216.347, FS. The
Contractor shall not, in connection with this or any other agreement with the State, directly or
indirectly (1) offer, confer, or agree to confer any pecuniary benefit on anyone as consideration
for any State officer or employee's decision, opinion, recommendation, vote, other exercise of
discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to anyone any
gratuity for the benefit of, or at the direction or request of, any State officer or employee. For
purposes of clause (2), "gratuity. means any payment of more than nominal monetary value in
the form of cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances,
deposits of money, services, employment, or contracts of any kind. Upon request of the
Customer's Inspector General, or other authorized State official, the Contractor shall provide any
type of information the Inspector General deems relevant to the Contractor's integrity or
responsibility. Such information may include, but shall not be limited to, the Contractor's
business or financial records, documents, or files of any type or form that refer to or relate to the
Contract. The Contractor shall retain such records for the longer of (1) three years after the
expiration of the Contract or (2) the period required by the General Records Schedules
maintained by the Florida Department of State (available at:
htto:lldlis.dos.state.fl.us/barm/aenscheduleslaensched.htm). The Contractor agrees to
reimburse the State for the reasonable costs of investigation incurred by the Inspector General
or other authorized State official for investigations of the Contractor's compliance with the terms
of this or any other agreement between the Contractor and the State which results in the
suspension or debarment of the Contractor. Such costs shall include, but shall not be limited to:
salaries of investigators, including overtime; travel and lodging expenses; and expert witness
25
and documentary fees. The Contractor shall not be responsible for any costs of investigations
that do not result in the Contractor's suspension or debarment.
4.20 Indemnification
The Contractor shall be fully liable for the actions of its agents, employees, partners, or
subcontractors and shall fully indemnify, defend, and hold harmless the State and Customers,
and their officers, agents, and employees, from suits, actions, damages, and costs of every
name and description, including attorneys' fees, arising from or relating to personal injury and
damage to real or personal tangible property alleged to be caused in whole or in part by
Contractor, its agents, employees, partners, or subcontractors, provided, however, that the
Contractor shall not indemnify for that portion of any loss or damages proximately caused by the
negligent act or omission of the State or a Customer.
Further, the Contractor shall fully indemnify, defend, and hold harmless the State and
Customers from any suits, actions, damages, and costs of every name and description,
including attorneys' fees, arising from or relating to violation or infringement of a trademark,
copyright, patent, trade secret or intellectual property right, provided, however, that the foregoing
obligation shall not apply to a Customer's misuse or modification of Contractor's products or a
Customer's operation or use of Contractor's products in a manner not contemplated by the
Contract or the purchase order. If any product is the subject of an infringement suit, or in the
Contractor's opinion is likely to become the subject of such a suit, the Contractor may at its sole
expense procure for the Customer the right to continue using the product or to modify it to
become non-infringing. If the Contractor is not reasonably able to modify or otherwise secure
the Customer the right to continue using the product, the Contractor shall remove the product
and refund the Customer the amounts paid in excess of a reasonable rental for past use. The
customer shall not be liable for any royalties.
The Contractor's obligations under the preceding two paragraphs with respect to any legal
action are contingent upon the State or Customer giving the Contractor (1) written notice of any
action or threatened action, (2) the opportunity to take over and settle or defend any such action
at Contractor's sole expense, and (3) assistance in defending the action at Contractor's sole
expense. The Contractor shall not be liable for any cost, expense, or compromise incurred or
made by the State or Customer in any legal action without the Contractor's prior written consent,
which shall not be unreasonably withheld.
4.21 Limitation of Liability
For all claims against the Contractor under any individual purchase order, and regardless of the
basis on which the claim is made, the Contractor's liability under a purchase order for direct
damages shall be limited to the greater of $100,000, the dollar amount of the purchase order, or
two times the charges rendered by the Contractor under the purchase order. This limitation
shall not apply to claims arising under the Indemnity paragraph contain in this agreement.
Unless otherwise specifically enumerated in the Contract or in the purchase order, no party shall
be liable to another for special, indirect, punitive, or consequential damages, including lost data
or records (unless the purchase order requires the Contractor to back-up data or records), even
if the party has been advised that such damages are possible. No party shall be liable for lost
profits, lost revenue, or lost institutional operating savings. The State and Customer may, in
addition to other remedies available to them at law or equity and upon notice to the Contractor,
retain such monies from amounts due Contractor as may be necessary to satisfy any claim for
damages, penalties, costs and the like asserted by or against them. The State may set off any
26
liability or other obligation of the Contractor or its affiliates to the State against any payments
due the Contractor under any contract with the State.
4.22 Suspension of Work
The Customer may in its sole discretion suspend any or all activities under the Contract, at any
time, when in the best interests of the State to do so. The Customer shall provide the Contractor
written notice outlining the particulars of suspension. Examples of the reason for suspension
include, but are not limited to, budgetary constraints, declaration of emergency, or other such
circumstances. After receiving a suspension notice, the Contractor shall comply with the notice
and shall not accept any purchase orders. Within ninety days, or any longer period agreed to by
the Contractor, the Customer shall either (1) issue a notice authorizing resumption of work, at
which time activity shall resume, or (2) terminate the Contract. Suspension of work shall not
entitle the Contractor to any additional compensation.
4.23 Termination for Convenience
The Customer, by written notice to the Contractor, may terminate the Contract in whole or in part
when the Customer determines in its sole discretion that it is in the State's interest to do so. The
Contractor shall not furnish any product after it receives the notice of termination, except as
necessary to complete the continued portion of the Contract, if any. The Contractor shall not be
entitled to recover any cancellation charges or lost profits.
4.24 Termination for Cause
The Customer may terminate the Contract if the Contractor fails to (1) deliver the product within
the time specified in the Contract or any extension, (2) maintain adequate progress, thus
endangering performance of the Contract, (3) honor any term of the Contract, or (4) abide by
any statutory, regulatory, or licensing requirement. Rule 60A-1.006(3), FAC., governs the
procedure and consequences of default. The Contractor shall continue work on any work not
terminated. Except for defaults of subcontractors at any tier, the Contractor shall not be liable
for any excess costs if the failure to perform the Contract arises from events completely beyond
the control, and without the fault or negligence, of the Contractor. If the failure to perform is
caused by the default of a subcontractor at any tier, and if the cause of the default is completely
beyond the control of both the Contractor and the subcontractor, and without the fault or
negligence of either, the Contractor shall not be liable for any excess costs for failure to perform,
unless the subcontracted products were obtainable from other sources in sufficient time for the
Contractor to meet the required delivery schedule. If, after termination, it is determined that the
Contractor was not in default, or that the default was excusable, the rights and obligations of the
parties shall be the same as if the termination had been issued for the convenience of the
Customer. The rights and remedies of the Customer in this clause are in addition to any other
rights and remedies provided by law or under the Contract.
4.25 Force Majeure, Notice of Delay, and No Damages for Delay
The Contractor shall not be responsible for delay resulting from its failure to perform if neither
the fault nor the negligence of the Contractor or its employees or agents contributed to the delay
and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or
other similar cause wholly beyond the Contractor's control, or for any of the foregoing that affect
subcontractors or suppliers if no alternate source of supply is available to the Contractor. In
case of any delay the Contractor believes is excusable, the Contractor shall notify the Customer
in writing of the delay or potential delay and describe the cause of the delay either (1) within ten
27
(10) days after the cause that creates or will create the delay first arose, if the Contractor could
reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably
foreseeable, within five (5) days after the date the Contractor first had reason to believe that a
delay could result. THE FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S SOLE
REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with
this paragraph is a condition precedent to such remedy. No claim for damages, other than for
an extension of time, shall be asserted against the Customer. The Contractor shall not be
entitled to an increase in the Contract price or payment of any kind from the Customer for direct,
indirect, consequential, impact or other costs, expenses or damages, including but not limited to
costs of acceleration or inefficiency, arising because of delay, disruption, interference, or
hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in
part, due to any of the causes described in this paragraph, after the causes have ceased to exist
the Contractor shall perform at no increased cost, unless the Customer determines, in its sole
discretion, that the delay will significantly impair the value of the Contract to the State or to
Customers, in which case the Customer may (1) accept allocated performance or deliveries
from the Contractor, provided that the Contractor grants preferential treatment to Customers
with respect to products subjected to allocation, or (2) purchase from other sources (without
recourse to and by the Contractor for the related costs and expenses) to replace all or part of the
products that are the subject of the delay, which purchases may be deducted from the Contract
quantity, or (3) terminate the Contract in whole or in part.
4.26 Scope Changes
The Customer may unilaterally require, by written order, changes altering, adding to, or
deducting from the Contract specifications, provided that such changes are within the general
scope of the Contract. The Customer may make an equitable adjustment in the Contract price
or delivery date if the change affects the cost or time of performance. Such equitable
adjustments require the written consent of the Contractor, which shall not be unreasonably
withheld. If unusual quantity requirements arise, the Customer may solicit separate bids to
satisfy them.
4.27 Renewal
Upon mutual agreement, the Customer and the Contractor may renew the Contract, in whole or
in part, for a period that may not exceed 3 years or the original term of the contract, whichever
period is longer. Any renewal shall specify the renewal price, as set forth in the solicitation
response. The renewal must be in writing and signed by both parties, and is contingent upon
satisfactory performance evaluations and subject to availability of funds.
4.28 Advertising
Subject to Chapter 119, Florida Statutes, the Contractor shall not publicly disseminate any
information concerning the Contract without prior written approval from the Customer, including,
but not limited to mentioning the Contract in a press release or other promotional material,
identifying the Customer or the State as a reference, or otherwise linking the Contractor's name
and either a description of the Contract or the name of the State or the Customer in any material
published, either in print or electronically, to any entity that is not a party to Contract, except
potential or actual authorized distributors, dealers, resellers, or service representative.
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4.29 Assignment
The Contractor shall not sell, assign or transfer any of its rights, duties or obligations under the
Contract, or under any purchase order issued pursuant to the Contract, without the prior written
consent of the Customer; provided, the Contractor assigns to the State any and all claims it has
with respect to the Contract under the antitrust laws of the United States and the State. In the
event of any assignment, the Contractor remains secondarily liable for performance of the
contract, unless the Customer expressly waives such secondary liability. The Customer may
assign the Contract with prior written notice to Contractor of its intent to do so.
4.30 Dispute Resolution
Any dispute concerning performance of the Contract shall be decided by the Customer's
designated contract manager, who shall reduce the decision to writing and serve a copy on the
Contractor. The decision shall be final and conclusive unless within ten (10) days from the date
of receipt, the Contractor files with the Customer a petition for administrative hearing. The
Customer's decision on the petition shall be final, subject to the Contractor's right to review
pursuant to Chapter 120 of the Florida Statutes. Exhaustion of administrative remedies is an
absolute condition precedent to the Contractor's ability to pursue any other form of dispute
resolution; provided, however, that the parties may employ the alternative dispute resolution
procedures outlined in Chapter 120.
Without limiting the foregoing, the exclusive venue of any legal or equitable action that arises out
of or relates to the Contract shall be the appropriate state court in Leon County, Florida; in any
such action, Florida law shall apply and the parties waive any right to jury trial.
4.31 Employees, Subcontractors, and Agents
All Contractor employees, subcontractors, or agents performing work under the Contract shall
be properly trained technicians who meet or exceed any specified training qualifications. Upon
request, Contractor shall furnish a copy of technical certification or other proof of qualification.
All employees, subcontractors, or agents performing work under the Contract must comply with
all security and administrative requirements of the Customer. The State may conduct, and the
Contractor shall cooperate in, a security background check or otherwise assess any employee,
subcontractor, or agent furnished by the Contractor. The State may refuse access to, or require
replacement of, any personnel for cause, including, but not limited to, technical or training
qualifications, quality of work, change in security status, or non-compliance with a Customer's
security or other requirements. Such approval shall not relieve the Contractor of its obligation to
perform all work in compliance with the Contract. The State may reject and bar from any facility
for cause any of the Contractor's employees, subcontractors, or agents.
4.32 Security and Confidentiality
The Contractor shall comply fully with all security procedures of the State and Customer in
performance of the Contract. The Contractor shall not divulge to third parties any confidential
information obtained by the Contractor or its agents, distributors, resellers, subcontractors,
officers or employees in the course of performing Contract work, including, but not limited to,
security procedures, business operations information, or commercial proprietary information in
the possession of the State or Customer. The Contractor shall not be required to keep
confidential information or material that is publicly available through no fault of the Contractor,
material that the Contractor developed independently without relying on the State's or
Customer's confidential information, or material that is otherwise obtainable under State law as
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a public record. To insure confidentiality, the Contractor shall take appropriate steps as to its
personnel, agents, and subcontractors. The warranties of this paragraph shall survive the
Contract.
4.33 Contractor Employees, Subcontractors, and Other Agents
The Customer and the State shall take all actions necessary to ensure that Contractor's
employees, subcontractors and other agents are not employees of the State of Florida. Such
actions include, but are not limited to, ensuring that Contractor's employees, subcontractors,
and other agents receive benefits and necessary insurance (health, workers' compensations,
and unemployment) from an employer other than the State of Florida.
4.34 Insurance Requirements
During the Contract term, the Contractor at its sole expense shall provide commercial insurance
of such a type and with such terms and limits as may be reasonably associated with the
Contract. Providing and maintaining adequate insurance coverage is a material obligation of
the Contractor. Upon request, the Contractor shall provide certificate of insurance. The limits of
coverage under each policy maintained by the Contractor shall not be interpreted as limiting the
Contractor's liability and obligations under the Contract. All insurance policies shall be through
insurers authorized or eligible to write policies in Florida.
4.35 Warranty of Authority
Each person signing the Contract warrants that he or she is duly authorized to do so and to bind
the respective party to the Contract.
4.36 Warranty of Ability to Perform
The Contractor warrants that, to the best of its knowledge, there is no pending or threatened
action, proceeding, or investigation, or any other legal or financial condition, that would in any
way prohibit, restrain, or diminish the Contractor's ability to satisfy its Contract obligations. The
Contractor warrants that neither it nor any affiliate is currently on the convicted vendor list
maintained pursuant to section 287.133 of the Florida Statutes, or on any similar list maintained
by any other state or the federal government. The Contractor shall immediately notify the
Customer in writing if its ability to perform is compromised in any manner during the term of the
Contract.
4.37 Notices
All notices required under the Contract shall be delivered by certified mail, return receipt
requested, by reputable air courier service, or by personal delivery to the Customer designee
identified in the original solicitation, or as otherwise identified by the Customer. Notices to the
Contractor shall be delivered to the person who signs the Contract. Either designated recipient
may notify the other, in writing, if someone else is designated to receive notice.
4.38 Leases and Installment Purchases
Prior approval of the Chief Financial Officer (as defined in Section 17.001, F.S.) is required for
State agencies to enter into or to extend any lease or installment-purchase agreement in excess
of the Category Two amount established by section 287.017 of the Florida Statutes.
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4.39 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
Section 946.515(2), F.S. requires the following statement to be included in the solicitation: "It is
expressly understood and agreed that any articles which are the subject of, or required to carry
out, the Contract shall be purchased from the corporation identified under Chapter 946 of the
Florida Statutes (PRIDE) in the same manner and under the same procedures set forth in
section 946.515(2) and (4) of the Florida Statutes; and for purposes of the Contract the person,
firm, or other business entity carrying out the provisions of the Contract shall be deemed to be
substituted for the Customer insofar as dealings with such corporation are concerned."
Additional information about PRIDE and the products it offers is available at htto:/Ioride-
enterorises.orq/.
4.40 Products Available from the Blind or Other Handicapped
Section 413.036(3), F.S. requires the following statement to be included in the solicitation: "It is
expressly understood and agreed that any articles that are the subject of, or required to carry
out, this contract shall be purchased from a nonprofit Customer for the Blind or for the Severely
Handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner
and under the same procedures set forth in section 413.036(1) and (2), Florida Statutes; and for
purposes of this contract the person, firm, or other business entity carrying out the provisions of
this contract shall be deemed to be substituted for the State agency (Customer) insofar as
dealings with such qualified nonprofit agency are concerned." Additional information about the
designated nonprofit agency and the products it offers is available at
htto://www.resoectofflorida.orq.
4.41 Modification ofTerms
The Contract contains all the terms and conditions agreed upon by the parties, which terms and
conditions shall govern all transactions between the Customer and the Contractor. The Contract
may only be modified or amended upon mutual written agreement of the Customer and the
Contractor. No oral agreements or representations shall be valid or binding upon the Customer
or the Contractor. No alteration or modification of the Contract terms, including substitution of
product, shall be valid or binding against the Customer. The Contractor may not unilaterally
modify the terms of the Contract by affixing additional terms to product upon delivery (e.g.,
attachment or inclusion of standard preprinted forms, product literature, "shrink wrap" terms
accompanying or affixed to a product, whether written or electronic) or by incorporating such
terms onto the Contractor's order or fiscal forms or other documents forwarded by the
Contractor for payment. The Customer's acceptance of product or processing of documentation
on forms furnished by the Contractor for approval or payment shall not constitute acceptance of
the proposed modification to terms and conditions.
4.42 Cooperative Purchasing
Pursuant to their own governing laws, and subject to the agreement of the Contractor, other
entities may be permitted to make purchases at the terms and conditions contained herein. Non-
Customer purchases are independent of the agreement between Customer and Contractor, and
Customer shall not be a party to any transaction between the Contractor and any other
purchaser.
State agencies wishing to make purchases from this agreement are required to follow the
provisions of s. 287.042(16)(a), F.S. This statute requires the Department of Management
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Services to determine that the requestor's use of the contract is cost-effective and in the best
interest of the State.
4.43 Waiver
The delay or failure by the Customer to exercise or enforce any of its rights under this Contract
shall not constitute or be deemed a waiver of the Customer's right thereafter to enforce those
rights, nor shall any single or partial exercise of any such right preclude any other or further
exercise thereof or the exercise of any other right.
4.44 Annual Appropriations
The State's performance and obligation to pay under this contract are contingent upon an
annual appropriation by the Legislature.
4.45 Execution in Counterparts
The Contract may be executed in counterparts, each of which shall be an original and all of
which shall constitute but one and the same instrument.
4.46 Severability
If a court deems any provision of the Contract void or unenforceable, that provision shall be
enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and
all other provisions shall remain in full force and effect.
4.47 Special Conditions
Pursuant to 60A-1.002(7), FAC., a Customer may attach additional contractual and technical
terms and conditions. These "special conditions" shall take precedence over this form PUR
1000 unless the conflicting term in this form is statutorily required, in which case the term
contained in the form shall take precedence.
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SECTION 5.0
Special Contract Conditions
5.1 Definitions
The definitions found in s. 60A-1.001, FAC. and other sections of this solicitation shall apply to
any contract resulting from this solicitation. The following additional terms are also defined:
a. "Acceptance Date" means the date on which Lessee accepts installation of Equipment on a
particular Equipment Schedule upon satisfactory completion of such acceptance tests as
have been agreed to by Lessor and Lessee, which acceptance is evidenced by the
execution and delivery by Lessee of a Certificate of Acceptance.
b. "Basic Rent" means (i) during the Initial Lease Term, the monthly lease payment set forth on
an Equipment Schedule for each of the Leased Items described therein and (Ii) during any
Renewal Term.
c. "Business Day" shall mean a calendar day, excluding Saturdays, Sundays and all days in
which banking institutions in the State of Florida are closed.
d. "Certificate of Acceptance" means a certificate in the form of Attachment J attached hereto.
e. "Equipment Schedule" means a schedule in the form of Attachment K attached hereto, that
shall set forth the quantity, model number, description, serial number and the price paid by
Lessor of each Leased Item included therein. In addition, such schedule shall state the Basic
Rent for such Leased Items, the Initial Lease Term applicable to all Equipment included on
such schedule and whether such Equipment is new. Each such Equipment Schedule shall
be deemed to incorporate the terms and conditions of this state term contract lease
provisions.
f. "Lessee" is any State of Florida Agency or Other Eligible User as defined in Section 3, which
has executed a purchase against the State Term Contract to which these terms and
conditions are a part.
g. "Lessor" is an awarded Contractor of the State Term Contract to which these terms
and conditions are a part.
h. "Punchout" means the Contractor owned and maintained web-based electronic ordering
system interfaced with the MFMP web-based electronic ordering system.
5.2 Contract Management
Contractor(s) agrees to the following contract management requirements:
1. Per Section 3.12.1 Contractor shall designate one of its employees as Contract Manager to
act on its behalf with regard to management of this contract. Contractor shall provide
designee's resume and a brief description of the employee's qualifications. The Contractor
may not change its Contract Manager without providing the Department an equal or better
replacement and shall submit written notification no less than thirty (30) days prior to
change.
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2. As part of contract management, the Contractor agrees to conduct Business Review
Meetings, which may be held at a date, time and location to be mutually agreed upon, with
the Department. These meetings are to be held at least two (2) times per calendar year, not
more than six months apart. The Department encourages Contractors to identify
opportunities to generate lower costs. A continuous improvement effort, consisting of
various ideas to enhance business efficiencies, may be discussed at the Business Review
meetings or as identified.
3. The agenda for these meetings will include:
. Contractor performance review
. Contract improvement
. Productivity improvement
. Increasing contract usage among the Eligible Users
. List and description of all service calls and timeframe for resolution
4. Contractor shall maintain at no additional cost to the State, in a reasonably accessible
location, all records pertaining to its products and services provided to the Department under
this Agreement for a period of two (2) years after expiration of contract. Product information
shall consist of the following minimum activities:
. Contractor shall maintain all MFMP registration information and within one (1) business
day electronically notify the Contract Contact in Section 3.2 of any changes and revisions.
. Contractor shall establish and maintain (through the ARAVO Content management Tool) a
list of specific products and services to be included in an electronic catalog available
through the MFMP web based procurement system.
. The current data on machines Contractor has in place in Florida State agencies and the
related data as provided in the Machine data spreadsheets.
. Report specifying volume of machines sold or leased by type and class, including total
dollar value.
5.3 Sales Summary Reports
The following minimum data shall be reported on a quarterly and annual contract basis:
Report shall include:
a. Contractor's name
b. Reporting period
c. Total dollar value of purchases per quarter separated by Customer totals.
d. Excel report itemizing total purchases for period that includes columns for the following
information: Customer name, manufacturer's name, product number, item description, and
product group number; identify lease or purchase status, unit of measure, quantity,
manufacturer list price, percentage discount taken, final purchase price, type and class.
e. Report will emphasize where the most significant purchase volumes are by type and class.
Failure to provide quarterly and annual sales reports, including no sales, within thirty (30) calendar
days following the end of each quarter and/or contract year may result in the contract supplier being
found in default and cancellation of the contract by the Department.
Additionally, upon request Contractor shall report month lv, wnhin fifteen (15) calendar days
following the end of each month, to the Department and each Customer, the spend data with
certified and other minority business enterprises as applicable. Reports must include the period
covered, the name, minority code and Federal Employer Identification Number of each minority
vendor and sub-contractor utilized during the period, commodities and services provided by the
34
minority business enterprise, and the amount paid to each minority vendor and sub-contractor
on behalf of each Customer ordering under the terms of this contract.
5.4 Benchmark Report / Competitive Price Assurance
Upon request, to ensure the State continues to receive competitive market pricing, Contractor(s)
shall report to the Department the following benchmark data;
a. The benchmark data will compare the State's rates against rates contractually provided to
other states and enterprises by the contractor, with attention given to a similar mix of
products and services associated with other such contracts.
b. The benchmark will emphasize those rates negotiated within the most recent twelve (12)
months.
c. The benchmark will not be limited to just the service provider's contracts, but will include
contracted rates offered by other providers, if identifiable.
d. The benchmark will be made for those services that represent the State's most significant
purchase volumes.
e. The benchmark will compare the State's rates against the best rates found in the industry
(i.e., the top 10%) within the United States.
f. Should it be found that the State's pricing is higher than the market benchmark, the
Contractor shall unilaterally reduce the State's pricing, charges and/or discounts, as
appropriate, to make the State's rates comparable to the benchmarked best rates. Any
adjustments shall be made available to the Customers within thirty (30) days of notification
of findings.
5.5 Customer Service Support
Contractor shall have a single point of contact for customer support. This individual may support
multiple Customers and respond to Customer calls and/or emails within 24 hours. Customer
Support contact information shall be provided on the Ordering Instructions form. Contractor
shall make all Customers of this contract aware of its existence at the time of order to ensure
that contractual pricing is utilized on all orders.
Contractor shall provide toll-free customer service phone support in both English and Spanish
languages from 7:00 AM (EST) to 6:00 PM (EST) Monday through Friday (except for State
holidays). TDD (Telecommunication Device for the Deaf) access must be made available during
the above customer service operating hours.
Contractor shall provide an after-hours contact number for use by Customers for emergency
orders after standard customer service operating hours.
5.6 Purchase and Lease Provisions
Each piece of equipment offered in response to this solicitation shall be available for purchase and
lease. Customer will be authorized to enter into a contract for equipment by issuance of a
purchase order referencing the contract number. The manufacturer's lease agreement form will
not be used since a contract resulting from this negotiation and the purchase order will constitute
the complete agreement. Note: Should Contractor present, and customer sign, a contract, that
document will be void and non-binding. All State Agencies are required to receive approval from
the Department of Financial Services PRIOR to entering into a lease in excess of $25,000 in
annual value. All State agencies are urged to review the Comptrollers latest memorandum
addressing leases and installment purchase of equipment when considering the leasing of
equipment.
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5.7 Lease Provisions
Lease prices shall remain firm throughout the lease period selected by the Lessee. Lease
agreements shall be effective on the first day following the executed Certificate of Acceptance. No
interim rent or interim term may be charged under any circumstances. The date of acceptance is
that date listed on the Certificate of Acceptance Form after equipment has been installed, tested
and Customer trained. Leases shall only be executed under this Contract if the Contractor is the
Lessor. No third party lease agreements are acceptable.
Available Lease Periods:
3-Year Lease: A consecutive thirty-six (36) month equipment plan (not a lease purchase plan)
which shall expire at the end of the thirty-six (36) month period. No termination notice shall be
required by either party at end of lease.
4-Year Lease: A consecutive forty-eight (48) month equipment plan (not a lease purchase plan)
which shall expire at the end of the forty-eight (48) month period. No termination notice shall be
required by either party at end of lease.
5-Year Lease: A consecutive sixty (60) month equipment plan (not a lease purchase plan) which
shall expire at the end of the sixty (60) month period. No termination notice shall be required by
either party at end of lease.
Lease equipment's unit price shall include a full service maintenance agreement for the term of
the lease. Maintenance shall include full service including preventive maintenance, all service
calls, travel, loaner equipment and no charge replacement of all defective or worn parts and
machines. [Reminder: Cost for maintenance agreement shall be included in the monthly lease
price, but shown separately for informational purposes as maintenance agreement pricing is used
when calculating a lease total cost analysis.]
5.7.1 Expiration ofLease
Lease agreements shall expire upon completion of the specified lease period and shall not be
automatically renewed for a new lease period. No termination notice shall be required by either
party at end of lease. All equipment leased under each lease agreement shall be removed from
Customer's location within ten (10) days after expiration of lease at Contractor's expense. All
equipment removal shall be coordinated with Customer.
5.7.2 Renewal of Lease
Renewal of leases is not permitted under this Contract; however a Customer may negotiate a
new lease for the same equipment based on the then current value of the equipment. Any
leases negotiated that are in excess of $25,000 in annual value will require the Florida
Department of Financial Services (DFS) approval prior to execution of new lease agreement.
5.7.3 State of Florida Consolidated Equipment Financing Program (CEFP)
The Department of Financial Services may provide financing for most types of purchases of
$30,000 in value and higher. For further details go to htto:/Ifldfs.com/aadir/cefo/. Note: This
financing is available to state agencies and state universities onlv.
36
The Comptroller's Consolidated Equipment Financing Agreement is to be used by State
agencies only for procurements made on an installment purchase basis. Subject to the
Comptroller's approval, other finance arrangements may be made, utilizing the State of Florida
Contract for Installment Sale and Purchase Form (PUR 7057). The rate of interest used by
State agencies shall be approved by the State Comptroller prior to State agencies executing a
Contract for Installment Sales and Purchase or Lease. Agencies must complete this form as
documentation and justification for equipment installation.
5.7.4 Lease Approval Checklist
Prior to issuance of a Purchase Order and based on Contract pricing and equipment, Contractor
shall provide to the Customer a completed "Checklist for Requesting Department of Financial
Service's Approval to Installment Purchase Equipment Form (ref. Section 287.063, F.S.)" This
form is located at:
htto://www.fldfs.com/aadir/cefo/cefo%20checklist%20banc%200f%20america.odf
5.7.5 Lease Cancellation for Convenience
The lease agreement may be canceled at any time during the lease period by the lessee. A thirty
(30) day cancellation notice will be required of the lessee in writing. All money due the lessor
(excluding maintenance and supplies costs) for the remainder of the lease agreement period will
be due and payable upon completion of the equipment removal, except in documented cases of
nonperformance by the Contractor or Non-Appropriations. Upon cancellation of a lease
agreement by the lessee without cause, the equipment will be returned to the lessor with
transportation at the lessee's expense (including removal charges, if applicable).
5.7.6 Lease Cancellation Due To Non-Performance
The initial lease agreement may be cancelled at any time during the lease period for Contractor or
equipment non-performance as defined in Section 5, Special Conditions and Section 6, Technical
Specifications. If the lessee requests removal of leased equipment, lessor will cancel the lease
effective immediately with no additional payments due from Customer. Equipment will be
removed from lessee site within ten (10) days of such written notice at no cost to the lessee.
5.7.7 Lease Equipment Risk Of Loss Or Damage
The (Lessee) shall be relieved from property risks including: loss or damage to all Leased
Item(s) during the periods of transportation, installation, and the Lease Term except when loss
or damage is due to the negligent acts of the Lessee. It is the responsibility of the Contractor to
insure all equipment.
5.8 Product Substitution and Addition
Prior written approval of State Purchasing is required for substitution of any equipment. Any
equipment awarded will establish the new specification for that class for the balance of the
contract period. The Department retains sole discretion to accept and approve such requests
when deemed to be in the State's best interest. Substitution requests to State Purchasing will be
reviewed and approved/declined on a quarterly basis. All substitution requests must be submitted
to the Contract Administrator ten (10) days prior to the end of the quarter. Any substitution
requests received after this time period will not be considered.
37
New products introduced while the contract is in effect may be added to the contract with prior
written approval from the Department. The Department will review requests for additions
quarterly and at the contract anniversary date. All new items must be submitted in writing to the
Department for approval with a copy of the new catalog, price list and the date when the new
items were added to the manufacturer/brand line. Any additions will be made available to
agencies and eligible users at the same discount structure offered in your bid response. No
product may be added or deleted without prior written approval from the Contract Administrator.
5.9 Pricing
All prices shall include delivery to Customer, installation including a regular, full size
complement of consumable supplies, except paper (irrespective of whether the machine
includes a "start-up kit" from the manufacturer), activation with key operator(s) into a production
cycle, and removal charges. All prices bid shall also include separate (appropriate number as
required in the specification) paper sources for 8 Y, x 11, 8 Y, x 14, and 8 Y, x 17 (if applicable),
and a stand (if a special stand is required on table top models). All machines must have a meter,
copy control, or copy monitor supplied as part of the bid price. Customers will not pay additional
charges for a manufacturer included start-up kit.
Equipment Pricing offered for the lifecycle cost per copy shall be firm against any increase for
the entire term of the Contract and any renewals thereof.
Maintenance prices submitted for this bid shall remain firm throughout the contract period and/or
for 9 months immediately following the initial 90 day warranty period on purchased machines.
Maintenance prices shall include full coverage maintenance including preventive maintenance,
all service calls and replacement of all defective or worn parts except those parts bid separately
under EXPENDABLE PARTS. Note: Three year maintenance price protection only applies to
multi-functional equipment purchased from this contract. After 3 year maintenance price
protection expires, maintenance prices may not exceed published GSA prices or established
governmental pricing if GSA is not applicable. Contractors will be required to submit these price
schedules prior to expiration of the contract.
Respondents must complete and return supplied Price Sheets that will include supplies price
list, equipment price sheets, and machine description, volume and characteristics, plus optional
accessories price list, equipment relocation costs and any applicable discounts. All costs
required by Section 5.10 Cost Formulas must be included on the price sheets. Each model and
configuration bid must be completely described as outlined on the machine description and
characteristics page. Do not bid more than one (1) model per Type and Class and acquisition
plan.
5.10 Cost Formulas
5.10.1 Machine Cost
On the Outright Purchase plan the machine cost per month, including computer interface, shall be
determined by adding the amortized purchase price, and the amortized maintenance price.
Machine cost per copy shall be determined by dividing the machine cost per month by the
required monthly volume for the class.
a) The amortized purchase price shall be determined by dividing the purchase price by 36
(months).
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b) The amortized monthly maintenance price shall be determined by multiplying the total monthly
maintenance price by 33 (36 months less 3 month warranty) and dividing the total by 36
(months).
On leases the total monthly lease price including maintenance shall be determined by adding the
monthly lease price including maintenance at required monthly volume of class, and the monthly
lease price including maintenance for the computer interface. The machine cost per copy shall be
determined by dividing the total monthly lease price including maintenance by required monthly
volume for the class.
5.10.2 Labor Cost
Labor cost shall be determined by multiplying machine speed (copies per minute) by 60 (minutes)
divided into the hourly pay rate for operators of $10.00 per hour. The formula will determine the
labor cost per copy.
5.10.3 Supply Cost
The Respondent shall compute supply costs on the manufacturer's brand. Supply costs will be
rounded to six (6) decimal points. All other costs will also be rounded off to six (6) decimal points.
The volume price used by the vendor to compute supply cost shall be based on the required
volume of the type and class bid. Supply cost submitted shall be firm for the term of the contract
except for state term contract paper, and all supply costs shall be verifiable. Include the
manufacturer's guaranteed yield for each supply item on the Supply Price List based on
equipment manufacturer's standard test pattern as the original document.
Respondents must complete the Supply Price List and include it with the bid. A contract award
may include supplies during the term of this contract if deemed in the best interest of the State. By
electing to substitute state contract paper, the vendor is certifying that his equipment, using said
paper, will meet all performance requirements of this bid and of the equipment manufacturer.
Failure to include the Supply Price List with manufacturer's guaranteed yields shall disqualify the
bid.
Following the first year of this contract, supply prices for equipment acquired from this contract
may not increase more than an average of five percent (5%) of the base contract price per year for
a period of two years. Note: The cumulative increase from the base contract price shall not
exceed 5% after 1 year, 10% total after 2 years. Note: If there are extenuating circumstances that
can be documented, the Department reserves the right to adjust the percentage upward. After 3
year supply price protection expires, supply prices may not exceed published GSA prices, or
established governmental pricing if GSA not applicable. Contractor will be required to submit
these price schedules at the beginning of the final quarter of the contract.
In the event of a variance between the prices listed on the Supply Price List and Volume Price List,
the Volume Price List will prevail and the prices on the Supply Price List and the price sheet
computation of cost per copy will be adjusted accordingly.
Items that are unable to be verified because of an incomplete volume price list may disqualify the
machine(s) bid.
All cost formulas will be verified by State Purchasing and errors in extension will be corrected. In
the event incorrect supply cost volumes are used by a Respondent, State Purchasing will adjust
these prices to the maximum volume.
39
Failure to include the photo conductor cost, belt cost, filter cost, or drum cost on the price sheets in
the EXPENDABLE PARTS section will obligate the Contractor to provide these replacement parts
as part of the maintenance agreement at no additional cost to the State for the entire term of the
lease on lease agreements, and for the 3 year contract term.
Any supply cost that is shown on the Supply Price List that is included in the maintenance
agreement should be labeled "INCLUDED" on the price sheets in the SUPPLIES section.
"INCLUDED" supplies shall be furnished at no additional cost to the State for the entire term of the
lease on lease agreements and for the 3 year contract term on purchases as part of the
maintenance agreement or price for each additional copy. Supplies reouired on a reoular basis
mav not be included in the purchase price.
5,10.4 Award Figure
Totallifecycle cost per copy shall be computed by adding the machine cost per copy, supplies and
expendable parts costs per copy, and labor cost per copy determined from the Sample Price
Sheets instructions, to obtain the totallifecycle cost per copy. This figure must be inserted on the
price sheets under the appropriate type and class by acquisition plan.
5.11 Insurance Requirements
Within ten (10) calendar days after date of award on Certification of Contract document,
Contractor shall provide the Department with a Certificate of Insurance. During the Contract
term, the Contractor at its sole expense shall provide commercial insurance of such a type and
with such terms and limits as may be reasonably associated with the Contract, which, as a
minimum, shall be: workers' compensation and employer's liability insurance per Florida
statutory limits (currently $100,000 per accident, $100,000 per person, and $500,000 policy
aggregate) covering all employees engaged in any Contract work; commercial general liability
coverage on an occurrence basis in the minimum amount of $500,000 (defense cost shall be in
excess of the limit of liability), naming the Department as an additional insured; and automobile
liability insurance covering all vehicles, owned or otherwise, used in the Contract work, with
minimum combined limits of $500,000, including hired and non-owned liability, and $5,000
medical payment. Providing and maintaining adequate insurance coverage is a material
obligation of the Contractor and is of the essence of the Contract. The Contract shall not limit
the types of insurance Contractor may desire to obtain or be required to obtain by law. The
limits of coverage under each policy maintained by the Contractor shall not be interpreted as
limiting the Contractor's liability and obligations under the Contract. All insurance policies shall
be through insurers authorized to write policies in Florida.
5.12 Contract Revisions
Though Contractors are responsible for maintaining their own contract information through their
State Contract Web Page, any revisions to the originally approved contract information must be
authorized in writing by State Purchasing prior to implementation. A Revision Authorization
Form is included in this document, and should be submitted with any request to revise website
i.e. pricing, products, ordering instructions or servicing dealers list. Upon review of the
Contractor's state contract web page, should unauthorized information be discovered within the
site, the contract link may be immediately suspended until the information is appropriately
revised or contract is canceled due to non-compliance.
40
5.13 Contractor's State Contract Webpage
The contract resulting from this solicitation will become a public document. State Purchasing is
using "myflorida.com" on the Internet World Wide Web (www) to distribute State Term Contracts
and product information to eligible users and other interested entities.
Contractor(s) is required, within thirty (30) days after date of award on Certification of Contract
document, to develop and rnaintain a state contract web page on the Internet to post approved
contract information which shall include price lists, percentage discounts, terms, catalogs,
ordering instructions, descriptive information and product images. The web page must be
compatible with the most recent version of browser software being used by State Purchasing.
As of the writing of this solicitation, Internet Explorer 6.0 is the State Purchasing browser
standard. State Purchasing intends to upgrade to new browser versions as they become
available and fully tested, at its discretion. The Universal Resource Locator (URL) for the
Internet Home Page must be listed in the space provided on the Ordering Instructions page of
the solicitation. No costs or expenses associated with providing this information shall be
charged to the State
In order to facilitate ease of use, Contractor shall improve their web site to provide consistent
web page display of contract information. State Contract Contractor web site shall have the
following requirements:
. State of Florida approved contract price list onlv
. Detailed item descriptions, model numbers, unit of measure
. Robust search engine capabilities
. Additional links or information to access product literature of awarded items
. Additional links to the Contractor's home page, the history of the company, etc.
. Additional links to access technical product literature of awarded items
. Servicing dealers with current contact information
. Offer as many photos as practical of awarded products
. When possible, provide indicators of recycled product and minority manufactured
products
. No use or display of the State Seal of Florida may be utilized without the express written
approval from the Florida Department of State
Universal Resource Locator (URL) for the Internet Page must be supplied to the Department no
later than 30 days from receiving notification of Department's Intent to Award. Once approved
by the Department no changes in items and pricing may be posted to the contractor maintained
website without prior written approval from State Purchasing. Failure to follow this critical
requirement may be grounds for termination and removal from the contract.
In addition, except in the event of unforeseen technological interruptions or forces of nature,
continued disruption of service or inadequate access may be grounds for termination and
removal from the contract.
5.14 Electronic Catalog Data
Accenture, a State Contractor, is responsible for converting contract catalog information into a
format supported by the State's eProcurement system. To accomplish this conversion, the
Contractor shall provide certain information in electronic format directly to Accenture; or
alternatively, the contractor may follow the "Punchout" solution described in more detail below.
41
Within ten (10) days of written notice from Accenture, Contractor shall provide all information
necessary to facilitate electronic purchases from this contract, or shall contact Accenture directly
and begin work on the "Punchout" solution described below. Such information may include, but
is not limited to, Contractor name, SKU, brand/manufacturer, product name and brief
description, unit of measure, and price. Contractor shall provide this information via ARA VO the
web-based content management tool or in the format requested by Accenture. No costs or
expenses associated with providing this information shall be charged to the State or Accenture.
With Contractor's timely assistance, Accenture shall create and maintain web-based placement
of the requested contract information.
5.15 Punchout Alternative
The Contractor may offer, as an alternative to providing the information discussed in Section
5.13, an online "Punchout" solution, in which the Customer accesses the contractor's website
directly from the system, rather than the system maintaining the contractor's data. This solution
must allow the Customer to reach the Contractor's site, browse for contracted items only, and
return to the system with a list of items ready to be inserted into a requisition. If Contractor
selects this alternative, it must meet the following requirements:
. The solution must conform to cXML 1.0 or 1.1 standards.
. The solution must conform to the technical specifications and implementation
requirements provided by Accenture, and the contractor must work with Accenture to
ensure successful integration of the Punchout solution into the system
. The solution must have the capability to provide only those products awarded under the
contract, and block any non-contract item(s) from being added to the requisition.
All Contractors are required to provide their catalog data electronically using the State's
eProcurement system. After contract award, contractor will have up to three (3) months to load
data into the ARA VO electronic catalog system.
5.16 Electronic Invoicing
Notwithstanding any provision of the contract, the contractor shall supply electronic invoices in
lieu of paper-based invoices for those transactions processed through the State's eProcurement
system. Electronic invoices shall be submitted to the Customer through the Ariba Supplier
Network (ASN) in one of the following mechanisms - EDI 810, cXML, or web-based invoice entry
within the ASN.
For the purposes of this section, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the State and Accenture, a State Contractor, the right and
license to use, reproduce, transmit, distribute and publicly display within the system the
information outlined above. In addition, the Contractor warrants and represents that it is
authorized and empowered to and hereby grants the State and Accenture the right and license
to reproduce and display within the system the Contractor's trademarks, system marks, logos,
trade dress or other branding designation that identifies the products made available by the
Contractor under the contract. If the Contractor is not the manufacturer, it shall be the
Contractor's responsibility to obtain authorization from the manufacturer to comply with the
provisions of this section, including securing any intellectual property rights of the manufacturer.
If the contractor is the manufacturer, it shall only authorize dealers, outlets, distributors, value-
added resellers, etc. within their network that can comply with the provisions of the contract.
42
5.17 Excluded Equipment
Computer equipment, accessories and software covered under the State's computer hardware
and software state contracts are excluded from this contract except when the contractor is acting
as a reseller of the equipment available through another contract.
5.18 Quality
All products, equipment, merchandise, and miscellaneous material bid shall comply with
applicable requirements and standards of the Occupational Safety and Health Act and
applicable Florida codes.
Respondent warrants that all equipment, materials and workmanship furnished whether
furnished by Contractor or its authorized dealers, will comply with its and the product
specifications, drawings and other descriptions supplied or adopted, and will be new, fit and
sufficient for purpose for which they are intended, of good materials, design and workmanship
and free from defects or failure.
Respondents may be required, at no expense to the Customer, to make available for
test/demonstration, material or equipment equal in all aspects to the solicitation, and/or equal
material or equipment that may be seen under operating conditions.
5.19 Extended Cooperative Purchase
With the consent of the successful Contractor(s), purchases may be made under the terms and
conditions of this solicitation to vendors providing commodities and contractual services to
Eligible Customers, under the condition that products are being used in the delivery of
commodities and contractual services to Eligible Customers.
5.20 State Funds
In accordance with Section 216.347, Florida Statutes, and as provided herein, the Service
Provider or Contractor may not expend any State funds for the purpose of lobbying the
legislature, the judicial branch, the executive branch, or any State Agency.
5.21 Compliance with Laws
The Contractor shall comply with all laws, rules, codes. ordinances, and licensing requirements
that are applicable to the conduct of its business, including those of federal, State, and local
agencies having jurisdiction and authority. By way of non-exhaustive example, Chapter 287 of
the Florida Statutes and Chapter 60A-1 of the Florida Administrative Code govern the Contract.
By way of further non-exhaustive example, the Contractor shall comply with section 247A(e) of
the Immigration and Nationalization Act, the Americans with Disabilities Act, and all prohibitions
against discrimination on the basis of race, religion, sex, creed, national origin, handicap, maritai
status, or veteran's status. Violation of such laws shall be grounds for Contract termination.
5.22 Purchases Under $2,500
Agencies have the option to purchase from non-contract vendors provided the cost is below
$2,500. State agencies are encouraged to use the State Visa Purchasing Card for all purchases
under $2,500.
43
5.23 Documentation Becomes the Property of the State
All documentation produced as part of this solicitation shall become the exclusive property of the
State. Documentation may not be removed by the respondent or its agents and will not be
returned to the respondent. Selection or rejection of a reply shall not affect this right.
5.24 Notice to Contractor
The employment of unauthorized aliens by any contractor is considered a violation of section 247 A
(e) of the Immigration and Nationalization Act. If the contractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of the contract.
5.25 Method of Payment
The form of payment for this Contract is an Customer purchase order, check or government
credit card. The State of Florida has implemented a purchasing card program, using the Visa
platform. Contractors may receive payment from state agencies by the purchasing card in the
same manner as other Visa purchases. Visa acceptance is mandatory under this solicitation.
5.26 Special Sales Offers
All purchases made from State contracts by State agencies and other eligible users must be in
strict adherence to all terms, conditions and prices contained therein; therefore, all contract
suppliers and their representatives are required to present any "special" price responses directly
to State Purchasing.
5.27 Political Subdivisions and Other Cooperative Purchasing Participants
Non-state agency participants are responsible for ensuring that the purchase order issued
reflects the correct contract item pricing and that payment is processed accordingly. Note that
only the items/services specified in the state contract may be purchased from the Contractor(s),
unless otherwise specified. Participants assume full responsibility for all purchase transactions
issued through this state contract, including purchase order, delivery compliance and payments.
5.28 Best Pricing Offer
During the Contract term, if the State becomes aware of better pricing offered by the Contractor
for substantially the same or a smaller quantity of a product outside the Contract, but upon the
same or similar terms of the Contract, then at the discretion of the Department the price under
the Contract shall be immediately reduced to the lower price.
5.29 Technical Documentation
Technical documentation is required to be submitted with response for all products offered.
Documentation shall be in either hardcopy or compact disk format. Each item shall be clearly
identified. Failure to provide the required technical documentation by the date and time indicated
on the Event Timeline may make the response non-responsive, unless the State, in its sole
discretion and in the best interest of the State. determines the acceptability of the products offered
through technical documentation available as of the date and time of solicitation opening. Such
authority shall in no way relieve the contractor from the ultimate responsibility to submit the
required technical documentation, nor shall any Respondent assume that such documentation, is
44
otherwise available to the State, nor shall the State be responsible for the accuracy of the
technical documentation in its possession.
5.30 State Objectives
Within Thirty (30) calendar days of posting an Intent to Award, Contractor shall submit written
responses addressing plans to support each of the State's five (5) objectives listed below, to the
extent applicable to the items/services covered by this solicitation.
5.30.1 One Florida Initiative
The State supports and encourages supplier diversity and the participation of small and minority
business enterprises in state contracting, both as prime contractors and sub-contractors.
Respondent shall submit as part of any response the Respondent's plan to address the
Governor's One Florida Initiative as it relates to Equity in Contracting. Please refer to Equity in
Contracting when preparing your Response:
http://www.oneflorida.ora/mvflorida/aovernmentlaovernorinitiatives/one f1orida/eauitv contractin
a.html
Equity in Contracting plans may encompass participation by diverse contractors and suppliers
as prime contractors, sub-contractors, vendors, resellers, distributors, or such other participation
as the parties may agree. Equity in Contracting plans shall include the timely reporting of
spending with certified and other minority business enterprises. Such reports must be submitted
monthly upon Customer request and at least quarterly to the Contract Administrator and include
the period covered, the name, minority code and Federal Employer Identification Number of
each minority vendor utilized during the period, commodities and services provided by the
minority business enterprise, and the amount paid to each minority vendor on behalf of each
purchasing entity ordering under the terms of this contract.
5.30.2 Environmental Considerations
The State supports and encourages initiatives to protect and preserve our environment.
Respondent shall submit as part of any response the Respondent's plan to support the
procurement of products and materials with recycled content, and the intent of Section 287.045,
Florida Statutes. Respondent shall also provide a plan for reducing and or handling of any
hazardous waste generated by Respondent company. Reference Rule 62-730.160, Florida
Administrative Code. It is a requirement of the Florida Department of Environmental Protection
that a generator of hazardous waste materials that exceeds a certain threshold must have a
valid and current Hazardous Waste Generator Identification Number. This identification number
shall be submitted as part of Respondent's explanation of its company's hazardous waste plan
and shall explain in detail its handling and disposal of this waste.
5.30.3 Certification of Drug-Free Workplace Program
The State supports and encourages initiatives to keep the workplaces of Florida's suppliers and
contractors drug free. Section 287.087 of the Florida Statutes provides that, where identical tie
responses are received, preference shall be given to a response received from a Respondent
that certifies it has implemented a drug-free workforce program. If applicable, Respondent shall
sign and submit the attached "Certification of Drug-Free Workplace Program" form to certify that
the Respondent has a drug-free workplace program.
45
5.30.4 Products Available from the Blind or Other Handicapped (RESPECT)
The State supports and encourages the gainful employment of citizens with disabilities. It is
expressly understood and agreed that any articles that are the subject of, or required to carry
out, this contract shall be purchased from a nonprofit agency for the blind or for the severely
handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and
under the same procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for
purposes of this contract the person, firm, or other business entity carrying out the provisions of
this contract shall be deemed to be substituted for the state agency insofar as dealings with
such qualified nonprofit agency are concerned." Additional information about the designated
nonprofit agency and the products it offers is available at htto://www.resoectofflorida.orq.
Respondent shall describe how it will support the use of RESPECT in offering the items of bid.
The awarded Proposers proposing the use of RESPECT as a sub-contractor will be required to
provide proof of agreement with RESPECT prior to contract award.
5.30.5 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
The State supports and encourages the use of Florida correctional work programs. It is
expressly understood and agreed that any articles which are the subject of, or required to carry
out, this contract shall be purchased from the corporation identified under Chapter 946, F.S., in
the same manner and under the same procedures set forth in Section 946.515(2), and (4), F.S.;
and for purposes of this contract the person, firm, or other business entity carrying out the
provisions of this contract shall be deemed to be substituted for this agency insofar as dealings
with such corporation are concerned. Additional information about PRIDE and the products it
offers is available at htto://oride-enterorises.oro/.
Respondent shall describe how it will support the use of PRIDE in offering the items of bid. The
awarded Proposers proposing the use of PRIDE as a sub-contractor will be required to provide
proof of agreement with PRIDE prior to contract award.
5.31 Delivery and Installation Requirements
Unit prices shall include delivery to the ordering Customer, F.O.B. destination, freight prepaid,
delivery, uncrating, assembly, installation, making ready for use, removal of debris and
instruction of Customer personnel. No other fees or charges will be paid by the Customer.
Product shall be delivered within thirty (30) days after receipt of order. Contractor shall notify
the Customer at least forty-eight (48) hours in advance of delivery so that necessary
arrangements can be made. Contractor shall be responsible for any damages to building or
individuals as a result of delivery and installation.
5.32 Warranty
Contractor shall fully warrant all copier multifunctional device items furnished from this solicitation
against defects in materials and workmanship for a minimum period of ninety (90) days from date
the equipment is accepted by the Customer. Acceptance is defined as when the product is
installed and the product is in good working order, made operational in accordance with
standard specifications and after the on-site training class is completed and the acceptance
letter is signed and dated. The 90 day warranty shall be on-site, parts and labor, next business
day support and included in the product purchase price. The warranty shall cover material, labor
and transportation charges, if any. Warranty for software includes any upgrades thereto during
46
the warranty period. Warranties of less than ninety (90) days will not be accepted or considered
and may render a Respondent non-responsive.
A warranty is required on facsimile equipment against defective material, workmanship, and
failure to perform in accordance with required performance criteria, for a period of not less than
one year from date of acceptance. Replacement of all parts found defective including all labor,
materials, and transportation charges, if any, within the warranty period shall be made without
cost to the State. This warranty shall not cover adjustment, repair, or part replacement required
because of purchase's negligence, misuse, or machine alteration.
All products must operate in accordance with the manufacturer's standard specifications and
documentation. Should any defects in workmanship or materials, appear during the warranty
period, the Contractor shall repair or replace such items immediately upon receipt of notice from
the Customer at no additional expense.
5.33 Dealers and Service Facilities
Manufacturers may choose to sell products through an authorized re-seller. To do so,
manufacturers are required to submit a complete list of authorized re-seller and service locations
with response as additional pages to the Ordering Instructions form. Contractor shall maintain
sales and service facilities and throughout the entire State of Florida. List of participating re-
sellers and service facilities shall include the following information:
. Dealer Name
. Dealer Address
. City, State, Zip Code
. Office Phone/Fax
" Email Address
. Contact Person
. Contractor Tax ID Number
. Number of employees employed at location, broken down by sales, service and other
. Area of state location covers (north, south, central, west)
. Average monthly value of repair parts stocked on site at facility
The Department reserves the right to consider the availability of re-seller and service facilities in
the award of this solicitation. Each service facility shall maintain a sufficient number of qualified
technicians and a normal supply of parts to provide all required service, and ensure minimal
equipment downtime. Failure to comply with this requirement will result in termination of
contract.
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SECTION 6.0
TECHNICAL SPECIFICA liONS
6.1 Definitions
The definitions found in s. 60A-1.001, FAC. and other sections of this solicitation shall apply to
any contract resulting from this solicitation. The following additional terms are also defined:
a. New equipment is defined as new assembled equipment that is factory produced and has been
assembled for the first time which may contain new and/or recycled components that have
been fully inspected, tested and fully meet product performance and reliability specifications.
Equipment must be newly serialized and the Customer(s) must be the first user of the product
and must have new equipment set of warranties.
6,2 Applicable Publications
The most recent version of publication at the time of bid opening of the following independent
laboratory and publisher shall be applicable to this specification:
Buyers Laboratory, Inc.
20 Railroad Avenue
Hackensack, NJ 07601
The most recent versions of the standards listed below are an integral part of this specification;
reference the version in effect on the date of this Invitation to Bid. If a conflict exists between
this specification and any other documents, this specification shall take precedence.
Electronic Industries Association (EIA) Standards
RS-232-C: Interface between data terminal equipment and data communications equipment
employing serial binary data interchange.
Copies may be obtained from:
Electronic Industries Association
Engineering Department - Standard Sales Office
2001 Eye Street, NW
Washington, D.C. 20006
International Telecommunication Union i1TU-T)
ITU-T Groups I, II and III for Facsimile
Copies may be obtained from:
National Technical Information Service
Sales Department
5285 Port Royal Road
Springfield, VA 33161
48
Bell Svstem Practices AT&T Companv Standard
Private Line Service Tariff Section B.3.3.2 - Parameters and Specifications for Series 2000
(voice grade) Private Line Channels.
Copies may be obtained from:
Southern Bell Telephone and Telegraph Company
Post Office Box 520100, Room 622
Miami, FL 33152
Attention: Rates and Tariffs
Bell Svstem Practice
590101-103, Issue 4 - Jacks (RJ11C) for registered data equipment single and multi-line
installation.
Copies may be obtained from:
Western Electric Company
Indiana Publications Center
Post Office Box 26205
Indianapolis, Indiana 46226
6.3 Purpose
The purpose of this specification is to provide technical descriptions for products and services
procured by Florida State agencies and Other Eligible Users for the following:
1. To provide a standard set of Multifunctional Devices, duplicating and facsimile machines and
applicable equipment options, maintenance, and supplies, for purchase and or lease, that
meet the operational and on-demand document production and reproduction needs of State
Agencies and eligible user's (customers) within the State of Florida; and
2. To provide customers a tool to procure new and additional products as made available for
Multifunctional Devices, equipment options, products and services; and for the purpose of
managing office activities and document production processes, to improve costs and to
manage document production and re-production needs.
These Technical Specifications cover:
1. Four (4) types and twenty (20) classes of plain bond paper, multifunctional digital copying
machines with computer/network connecting capability; and,
2. One (1) type and five (5) classes of plain paper, high volume analog duplicators, utilizing an
electrostatic image transfer process. The characteristics, features and required monthly
volumes, herein, are those most commonly used by State agencies. Multifunctional Devices
covered by this specification shall be of the types and classes defined in section 2.23, Types
and Classes.
3. One (1) Type and six (6) classes of Facsimile Machines.
6.4 Added Value Products and Services
All products and services offered by Qualified Respondents deemed to be in the best interest of
the State shall become a part of any Contract resulting from this solicitation.
49
6.5 Scope of Services
Minimum Performance Requirements
6.5.1 Equipment Installation
1. Installation and/or removal of equipment shall be performed in a professional manner.
2. Purchasers shall have the option to require a review by Customer's IT support staff for
applicability, and system support.
3. The premises shall be left in a clean condition.
4. The Department reserves the right to require Contractor to repair all damages and/or provide
full compensation for damage as result of equipment installation, as determined by the
Contract Administrator.
5. Prior to installation, Contractors are required to seek information from Purchasers on
electrical, telephone, and network requirements for the requested machines. Contractors
are to indicate to the customer all cable and connection requirements. All cable run lengths
and materials are to be pre-approved by Customer staff in advance of order finalization.
6.5.2 Information Services Review
Specifications and support requirements are changing quickly in this industry. The Contractor
is required to involve Customer's Information Systems/Services or IT support staff. After the
Contractor has performed an initial needs assessment, the IT staff may be asked to advise of
system needs and capacities, and to assist in planning needed support and installation steps.
Contractor shall provide assistance and support, as necessary, to enable IT staff to perform
this function.
6.5.3 Service, Maintenance and Repair Facilities
Contactor shall meet the following minimum service requirements. Failure to comply with these
requirements may result in Contractor default.
. Contractor is responsible for ensuring that all authorized dealers are aware of and agree to
conform to all terms and conditions of this solicitation and resulting contract.
. Contractor shall maintain service facilities and qualified trained technicians and service
personnel to service and maintain the equipment anywhere in the State of Florida
. Contractor shall provide service to all eligible users within normal business hours. Business
hours are defined as 8:00 am to 5:00 pm except Saturdays, Sundays, and State holidays.
. Service calls shall have a Response Time of 4 business hours or less, after notification of
equipment failure. A telephone call, unless it results in problem resolution, shall not be
deemed an acceptable service response.
. Records of all service responses shall be the responsibility of the Contractor and shall be
included in reports and Quarterly Business Review Meetings.
. Customers' whose machines are not in good working condition within 16 working hours of a
request for service, shall be provided a loaner machine of the same functionality and similar
specifications, at no additional charge. [If no loaner is available beginning after the
expiration of the 16 working hours the Contractor shall issue a credit to the customer in the
amount equal to one-thirtieth (1/30) of the monthly base rent or maintenance charge for each
day that the copier is inoperable.] Downtime in excess of 4 working days will be cause for
default.
. Contractor certifies replacement parts availability for 7 years from the original procurement
date [purchase or lease]; and repair parts will be stocked at all service locations.
50
. Allin the event a Contractor designated authorized dealer is deemed non-responsive under
a resulting contract, State Purchasing reserves the right to remove such designate dealer. If
this occurs, the Contractor, within thirty (30) days of written notification by State Purchasing,
shall designate an authorized replacement dealer. Such action shall in no way relieve the
contract supplier from liability and the obligation to fulfill the terms and conditions of the
contract. Failure to comply shall be considered a default of the contract.
. Contractor is required to respond to and resolve service calls within a guaranteed time set
forth in the contract. Availability of representatives to service all copiers faxes and MFD's
during the lease period is a requirement of this solicitation. Contractor shall provide a local
telephone number (for each area of the state), or a toll free number, for placing service
calls.
6.6 Acceptable Equipment
All responses for equipment shall be for new equipment only. In all types and classes, rebuilt,
reconditioned, used, shopworn, demonstrator or prototype equipment is not acceptable and will be
rejected. It is understood that the State will benefit from any revisions, alterations, additions,
technical improvements, or necessary modifications in the units offered during the term of this
contract at no additional cost.
6.7 Machine Types and Classes
6.7.1 TYPE 1 Multifunctional Equipment - Low Volume Black & White Equipment
Type IA-l C shall consist of six (6) Electrostatic (Laser or LED) Multifunctional Digital Machines
with Copier/Network Printer, and optional Facsimile function capabilities with requirements
outlined below:
COMMODITY NUMBER: Type lA/Class 1 COMMODITY NUMBER: Type 1 B/Class 1
600-340-170-0060 600-340-170-0070
Copier/Printer/ units with: Copier/Printer/ Facsimile units with:
-Automatic Multiple Document Feed-thru -Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating -Electronic or Stacker Collating
-Automatic Two-Sided Imaging -Automatic Two-Sided Imaging
-Multi-Copy Speed: 15 copies/minute, min. -Multi-Copy Speed: 15 copies/minute, min.
-Monthlv Volume: 2,000 to 5,000 -MonthlY Volume: 2,000 to 5,000
COMMODITY NUMBER Type lA/Class 2 COMMODITY NUMBER: Type 1 B/Class 2
600-340-170-0060 600-340-170-0070
Copier/Printer/ units with: Copier/Printer/Facsimile units with:
Automatic Multiple Document Feed-thru -Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating -Electronic or Stacker Collating
-Automatic Two-Sided Imaging -Automatic Two-Sided Imaging
-Multi-Copy Speed: 20 copies/minute, min. -Multi-Copy Speed: 20 copies/minute, min.
-MonthlY Volume: 7,500 to 10,000 - Monthly Volume: 7,500 to 10,000
51
COMMODITY NUMBER: Type lA/Class 3
600-340-170-0080
Copier/Printer/ units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 30 copies/minute, min.
- Monthlv Volume: 15,000 to 20,000 cpm
COMMODITY NUMBER: Type 1 B/Class 3
600-340-170-0090
Copier/Printer/Facsimile units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 30 copies/minute, min.
-Monthlv Volume: 15,000 to 20,000 cpm
6.7.2 TYPE II Multifunctional Equipment - Medium Volume Black & White Equipment
Type II will consist of seven (7) Electrostatic (Laser or LED) Multifunctional Digital Machines with
Copier/Network Printer, function capabilities with requirements outlined below:
COMMODITY NUMBER: Class 1
600-340-180-0010
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 35 copies/minute,
minimum
-Required Monthly Volume: 25,000 to
30,000 copies/month
COMMODITY NUMBER: Class 3
600-340-180-0020
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 50 copies/minute,
minimum
-Required Monthly Volume: 45,000 to
50,000 copies/month
COMMODITY NUMBER: Class 5
600-340-180-0060
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 70 copies/minute,
minimum
-Monthlv Volume: 65,000 to 70,000 cpm
COMMODITY NUMBER: Class 2
600-340-180-0015
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 40 copies/minute,
minimum
-Required Monthly Volume: 35,000 to 40,000
copies/month
COMMODITY NUMBER: Class 4
600-340-180-0040
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 60 copies/minute,
minimum
-Required Monthly Volume: 55,000 to 60,000
copies/month
COMMODITY NUMBER: Class 6
600-340-180-0080
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 80 copies/minute,
minimum
- Monthlv Volume: 75,000 to 80,000 com
52
COMMODITY NUMBER: Class 7
600-340-180-0100
Copier/Printer units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 90 copies/minute, min.
-Monthly Volume: 90,000 to 95,000 cpm
6.7.3 TYPE III Multifunctional Equipment - High Volume Copying Equipment
Type III will consist of three (3) Electrostatic (Laser or LED) High Volume Multifunctional Digital
Machines with Duplicator-Copier/Network Printer capabilities with requirements outlined below:
COMMODITY NUMBER: Class 1 COMMODITY NUMBER: Class 2
600-340- 190-0020 600-340-190-0040
High Volume Multifunctional Duplicator- High Volume Multifunctional Duplicator-
Copier/Network Printer System units with: Copier/Network Printer System units with:
-Automatic Multiple Document Feed-thru -Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with -Electronic or Stacker Collating with
Finishing/Stapling Finishing/Stapling
-Automatic Two-Sided Imaging -Automatic Two-Sided Imaging
-Multi-Copy Speed: 100 copies/minute, min. -Multi-Copy Speed: 110 copies/minute, min.
-Monthlv Volume: 95,000 min. -Monthlv Volume: 130,000 min.
COMMODITY NUMBER: Class 3
600-340-190-0060
High Volume Multifunctional Duplicator-
Copier/Network Printer System units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling and On-Line
-Adhesive Binding (optional)
-Automatic Two-Sided Imaging
-Multi-Copy Speed: 120 copies/minute, min.
-Monthlv Volume: 200,000 min.
6.7.4 TYPE IV Multifunctional Equipment - Business Color Low - Medium Volume Copying
Equipment
Type IV will consist of six (6) Business Color, Electrostatic (Laser or LED) Digital Multifunctional
Machines with Copier and Network Printer function capabilities and minimum performance
requirements outlined below:
53
COMMODITY NUMBER: Class 1
600-340-210-0020
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-Color Multi-Copy Speed: 6 copies/minute
-B & W Required Monthlv Volume: 2,000 to 5,000
COMMODITY NUMBER: Class 3
600-340- 210-0060
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
- Color Multi-Copy Speed: 20 copies/minute -
- B &W Required Monthly Volume: 15,000 to
20,000
COMMODITY NUMBER: Class 5
600-340- 210-0100
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-- Color Multi-Copy Speed: 40 copies/minute
- B &W Required Monthly Volume: 45,000 to
50,000
COMMODITY NUMBER: Class 2
600-340-210-0040
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
- Color Multi-Copy Speed: 10 copies/minute
- B &W Required Monthly Volume: 7,500 to
10,000
COMMODITY NUMBER: Class 4
600-340- 210-0080
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
- Color Multi-Copy Speed: 30 copies/minute
- B &W Required Monthly Volume: 35,000 to
40,000
COMMODITY NUMBER: Class 6
600-340- 210-01 00
Business Color Digital Copier/Network Printer
units with:
-Automatic Multiple Document Feed-thru
-Electronic or Stacker Collating with
Finishing/Stapling
-Automatic Two-Sided Imaging
-- Color Multi-Copy Speed: 50 copies/minute
- B &W Required Monthly Volume: 55,000 to
70,000
6.7.5 TYPE V - High Volume Duplicator Equipment
Type V will consist offour (4) Digital Duplicators, dry or ink technology, with printer function
capabilities with requirements outlined below:
COMMODITY NUMBER: Class 1 COMMODITY NUMBER: Class 2
600-340-220-0020 600-340-220-0040
Duplicator/Printer units with: Duplicator/Printer units with:
-Automatic Document Feeder or Scanner -Automatic Document Feeder or Scanner
-Maximum Copy Size: 8-1/2 x 14 inches -Maximum Copy Size: 11 x 1 7 inches
-Minimum Copy Speed 100 copies/minute -Minimum Copy Speed: 100 copies/minute
-Month Iv Volume: 50,000 min. -Month Iv Volume: 200,000 min.
COMMODITY NUMBER: Class 3 COMMODITY NUMBER: Class 4
600-340-220-0060 600-340-220-0080
Duplicator/Printer units with: Duplicator/Printer units with:
-Automatic Document Feeder or Scanner -Automatic Document Feeder or Scanner
-Maximum Copy Size: 8-1/2 x 14 inches -Maximum Copy Size: 11 x 1 7 inches
-Minimum Copy Speed: 120 copies/minute -Minimum Copy Speed: 120 copies/minute
-Month Iv Volume: 50,000 minimum -Monthlv Volume: 200,000 min.
54
6.7.6 TYPE VI - Facsimile Machines
Type VI will consist of eleven (11) Full Electrostatic (Laser or LED) Digital Facsimile Machines
with print function capabilities with requirements outlined below:
Tvpe/Class Description Volume'
1 A+B Basic Plain Paper 1000/mo
2 A+B Low Volume Plain Paper 2000/mo
3 A+B Medium Volume Plain Paper 4500lmo
4 A+B Medium Volume / High Speed Plain Paper 5500/mo
5 A+B High Volume Plain Paper 6000/mo
6 High Volume / High Speed Plain Paper 7500/mo
'Volumes to be used in evaluation only.
6.8 MFD and Copier Machine Requirements
a. For purposes of evaluation:
1. When volume requirements are stated in ranges, the lower limit of the required volume
range shall be considered a minimum requirement and the manufacturer's
recommended monthly volume may exceed the upper limit of the range.
2. When a required minimum volume is stated, instead of a volume range, the maximum
range for the Manufacturer's Recommended Monthly Volume for the equipment bid shall
not be less than the requirement.
3. When a required monthly volume is used, the manufacturer's recommended monthly
volume for the equipment bid shall not be less than the requirement. The multi-copy
speed requirement shall be considered a minimum for the class and the equipment bid
may exceed the requirement.
b. The equipment supplied as a result of this solicitation shall include all multifunctional
capabilities indicated herein including those listed in Tables I through V in section 6.14.
Type/Class Required Minimum Functional Characteristics. The equipment shall be
furnished with all standard features indicated by the manufacturer's technical documentation
or by the applicable publications of this specification. Other equipment feature options, as
available, may be required to meet these specifications and additional options may be
accepted if offered.
c. All automatic document feeders must feed at a rate that is at least 60% of rated machine
speed.
d. Duplexing option must be provided with all copiers and MFD's proposed by the Respondent.
Further, all auto duplexing machines must perform automatic duplexing at a minimum of at
least 60% of the rated machine speed and are based on an average of the 1-to-2 and 2-to-2
speeds. When computing the speed, the automatic exposure may be in the off position.
55
e. Each machine shall be equipped with a print counter device to determine monthly printing for
both black and white, and color productions.
f. Each machine shall be equipped with a 3-wire cord and ground conductor plug.
g. Manufacturer shall indicate in
applicable to the bid:
Examples:
spaces provided on bid sheet the electrical requirement
110/220V, 30A, 60Hz
120/240V, 30A, 60Hz
208/240V, 30A or 50A, 60Hz
220V, 20A or 30A, 60Hz
240/120V, 30A, 60Hz
The type, size and prong configuration of the electrical plug shall be specified by the
Contractor prior to delivery of the acquired imaging equipment.
h. All LAN network compatible MFD copier devices shall be equipped with a network interface
card.
i. The UL label, or other UL issued documentation that the equipment is UL listed, shall be
attached to the machine and accessories.
j. Equipment must have specific equipment functions listed in Type/Class Accessories,
Specification, IT Technical, and Price Sheets in Attachment K.
6.9 Facsimile Machine Requirements
a. Type VI, Class 1 Basic Plain Paper
ITU-T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process and the minimum features
listed in Fax Specifications worksheet, Attachment K.
b. Type VI, Class 2 Low Volume Plain Paper
ITU-T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process and the minimum features
listed in Fax Specifications worksheet, Attachment K.
c. Type VI, Class 3 Medium Volume Plain Paper
ITU-T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process and the minimum features
listed in Fax Specifications worksheet, Attachment K.
d. Type VI, Class 4 Medium Volume / High Speed
ITU-T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process and the minimum features
listed in Fax Specifications worksheet, Attachment K.
e. Type VI, Class 5 High Volume Plain Paper
ITU- T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process, and the minimum features
listed in Fax Specifications worksheet, Attachment K.
56
f. Type VI, Class 6 High Volume / High Speed
ITU-T Group III only Facsimile Transceiver utilizing standard office paper having no thermal,
electrical or chemical properties essential to the printing process, and the minimum features
listed in Fax Specifications worksheet, Attachment K.
Interface: The Contractor or their designee will be responsible for identifying and resolving all
interface parameters between his and associated equipment.
6.10 Preparation For Delivery
a. Packing: All items shall be packed to ensure safe delivery to their destination.
b. Marking for Shipment: Each container shall be marked to include the following:
. Name of Contractor
. Purchase Order Number
c. Toxics in Packaging: Packaging shall comply with the requirements of Section 403.9171,
Florida Statutes.
6.11 Type & Class Volumes
The required monthly volume for each type and class is as follows:
Tvpe Class Minimum Volume Maximum Volume
I 1 2,000 5,000
I 2 2,000 5,000
I 3 7,500 10,000
I 4 7,500 10,000
I 5 15,000 20,000
I 6 15,000 - 20,000 .-
Tvpe Class Minimum Volume Maximum Volume
II 1 25,000 30,000
II 2 35,000 40,000
II 3 45,000 50,000
II 4 55,000 60,000
II 5 65,000 70,000
II 6 75,000 80,000 .~
II 7 85,000 90,000
Tvpe Class Minimum Volume
III 1 95,000 minimum
III 2 130,000 minimum
III 3 200,000 minimum
57
Tvne Class Minimum Volume
IV 1 3,000 minimum
IV 2 7,000 minimum
IV 3 15,000 minimum
IV 4 40,000 minimum
IV 5 50,000 minimum
Tvoe Class Minimum Volume
V 1 50,000 minimum
V 2 200,000 minimum
V 3 50,000 minimum
V 4 100,000 minimum
V 5 200,000 minimum
Tvpe Class Minimum Volume
V 1 1,000 minimum
V 2 2,000 minimum
V 3 4,500 minimum
V 4 5,500 minimum
V 5 6,000 minimum
V 6 7,500 minimum
6.12 Reliability
The multi-functional & specialty applications copying equipment failure rate shall not average
more than two (2) malfunctions per month, requiring Contractor corrections, for the highest
monthly volume recommended in a given Type and Class. Machines which develop a trend of
requiring an excessive number of service calls shall be reported by the using agencies to State
Purchasing for review for compliance with this provision. Failure of the Contractor to respond
with corrective action so as to comply with this provision will be cause for a finding of default.
6.13 Requirements
6.13.1 Technical Documentation
Technical documentation to verify qualification of the equipment bid shall be required as follows:
Technical Documentation shall be required to demonstrate compliance with the following
requirements: Copies per minute and required monthly volume and all features, characteristics
and operational requirements listed in solicitation. In addition, a graphic illustration to
demonstrate computer interface or connectivity for each equipment model offered shall be
submitted with the bid. The manufacturer's specification sheet(s) or manufacturer's technical
publication(s) which include the above requirements are acceptable documentation.
58
The Manufacturer's Recommended Monthly Volume must be submitted on the Certification
Form for each machine bid. When the manufacturer's recommended monthly volume is lower
than the volume requirement for the class bid, the bid shall be rejected as not meeting
specifications. Monthly volume indicates the number of copies which can be made per month
by the machine without causing excessive downtime; it does not necessarily denote the
maximum number of copies that can be made by that particular machine.
The equipment bid shall meet or exceed all specifications. State Purchasing reserves the right
to verify any features, characteristics and operational requirements listed in solicitation, or
elsewhere in the specification through independent sources (Buyers Laboratory, Inc.) if such
information is not present in the required documentation supplied by the Respondent. If the
specified requirement is neither available within the technical documentation supplied by the
Respondent nor within technical documentation published by the prescribed independent
sources (on hand with State Purchasing) the bid shall be rejected as not meeting specifications.
In event an exception is taken by the Respondent to the manufacturer's specification sheets
and/or technical publications, State Purchasing reserves the right to verify information through
Buyer's Laboratory, Inc. Inability to verify will result in disallowing the Respondent's exception
and we will revert to the manufacturer's published information submitted with bid for evaluation
purposes.
6.13.2 Equipment Testing and Approval
Testing: Multi-functional equipment for this bid is not required to be tested, or previously
accepted and evaluated by testing. Equipment sold under the ensuing contract shall comply
fully with the specifications herein. Respondent failure to meet this requirement at any time
during the contract term shall be cause for removal of the equipment from the contract. State
Purchasing reserves the right to unilaterally remove equipment from the contract on this basis.
Random Samples: The Contractor may be required to deliver a sample model, including
accessories and supplies, to a location designated by State Purchasing for twenty (20) working
days testing period. The equipment will be tested in two (2) major areas: reliability and copy
quality. Samples of delivered equipment may be selected at random and tested for compliance
with this specification. If it is found that the random sample, or delivered equipment, is not equal
to or better than the bid specification requirements, State Purchasing may proceed as stipulated
in the "Testing" paragraph located directly above.
6.13.3 EnvironmentallSustainability Requirements
All Contractors are expected to meet the following environmental requirements:
1 Energy Star Compliance:
All Equipment must be Energy Star compliant - (standard size) or (large format).
2 End of Life:
Management of Equipment at end of life will be the responsibility of the Contractor. The
end-of-Iife management program included in Respondent's Response must include the
following:
o A historic commitment to end-of-life management of Equipment after consumer use
o Parts reuse and materials recycling systems
o A packaging return system
o An equipment take-back program
59
3 Emissions Standards:
All Equipment shall meet, at a minimum, the following emissions standards:
o Devices do not emit ozone in excess of 0.02 mg/m3
o Devices do not emit dust in excess of 0.25 mg/m3
o Devices do not emit styrene in excess of 0.11 mg/m3
4 Environmental Performance Commitments and Past Record:
Contractors must demonstrate strong environmental performance records and operate
responsibly socially and economically by providing a description of the following:
o Contractor's environmental performance plan and goals, including an existing pollution
prevention plan and environmental justice policy; and
o ISO 14001 certification or other environmental management systems or processes
currently adopted and in operation.
5 Recycled Content Paper:
All machines are required to operate satisfactorily using Recycled Content Paper.
TABLE I
Type I - Electrostatic (Laser or LED) Multifunctional Digital Machines with Copier/Network
Printer and Facsimile Function Capabilities. Minimum characteristics, features and operational
requirements are as follows:
CLASSES: lA lB 2A 2B 3A 3B
CONFIGURATION AND TYPE
Stationary Platen: R R R R R R
Imaging Technology
Dry Toner, Mono or Dual Component: R R R R R R
Fusing, Heat (Roller or Pressure): R R R R R R
Monochrome: R R R R R R
Printer Image Resolution (Minimum DPI): 600 600 600 600 600 600
Digitized Printer Process: R R R R R R
CONTROL PANEL & FUNCTION DISPLAY
Quantity Selector: R R R R R R
Jam Detector & User Prompts S S S S S S
ORIGINAL DOCUMENT REQUIREMENTS
Multiple Document Feed-Thru: R R R R R R
Document Feeder Original Capacity 30 30 50 50 50 50
60
(number of sheets using 20 lb. bond paper): '-.--.
.-. .....- .
PAPER FEED THRU AND CAPACITIES'
Minimum cassette, drawer or tray capacity 250 250 250 250 250 250
(number of sheets using 20 lb. bond):
Minimum number of feed sources: 1 1 2 2 2 2
Paper Sizes, 8-1/2 x 11 inches and up to:
8-1/ x 14 inches R R R R R R
11 x 17 inches 0 0 R R R R
Paper Weights, 201b. and up to: 24 24 32 32 32 32
Total Paper Capacity (using 20 lb. bond paper) 250 250 500 500 1000 1000
REDUCTION AND ENLARGEMENT
Minimum number of preset reductions: 0 3 3 3 3 3
Minimum number of preset enlargements: 0 1 1 1 1 1
Minimum zoom magnification 50% to 200%, (1 % 0 R R R R R
increments):
SORTING/COLLATING
Electronic or Stacker Collating: EF EF EF EF EF EF
ON-LINE FINISHING/STAPLING
.~-
Finishing or Stapling: 0 0 0 0 R R
Minimum Sheet Capacity (W/20 lb. bond): S S S S 20 20
Number of Stapling Positions: S S S S 1 1
TWO-SIDED COPYING (DUPLEX)
Automatic 1 :2: 0 0 R R R R
Automatic 2:2: 0 0 R R R R
Automatic 2: 1: 0 0 R R R R
.------
'Sheet By-Pass Paper feed Sources will not substitute for meeting Copy Paper Feed Thru
requirements.
S = Standard for Model Bid
R = Required
EF = Either Feature (one is mandatory as a minimum requirement)
61
o = Optional (bidder mayor may not include this feature UNLESS it is a standard feature or
function of the model bid)
NA = Not Acceptable
TABLE II
Type II - Electrostatic (Laser or LED) Multifunctional Digital Machines with Copier/Network
Printer Function Capabilities. Minimum characteristics, features and operational requirements
are as follows:
CLASSES: 1 2 3 4 5 6 7
CONFIGURATION AND TYPE
Console with Stationary Platen: R R R R R R R
Imaging Technology
Dry Toner, Mono or Dual Component: R R R R R R R
Fusing, Heat (Roller or Pressure): R R R R R R R
,
Monochrome: R R R R R R R
Printer Image Resolution, (Minimum 600 600 600 600 600 600 600
DPI):
Digitized Scan Process: R R R R R R R
CONTROL PANEL & FUNCTION
DISPLAY
Quantity Selector, Jam Detector and R R R R R R R
User Prompts:
ORIGINAL DOCUMENT
REQUIREMENTS
Multiple Document Feed-Thru: R R R R R R R
Document Feeder Original Capacity 50 50 50 50 50 50 50
(number of sheets using 20 lb. bond
paper):
PAPER FEED THRU AND
CAPACITIES"
Minimum number of feed sources: 2 2 2 2 2 2 2
Paper Sizes, 8- 1/2 x 11 and up to 11 X R R R R R R R
17 (inches)
62
Paper Weights, 20 lb. and up to: 24 lb. 24 lb. 32 lb. 32 lb. 32 lb. 32 lb. 32 lb.
Paper Capacity, minimum, using 20 lb. 2,000 2,000 2,000 3,000 3,000 3,000 3,000
bond paper):
f-----. -- '---- --
REDUCTION AND ENLARGEMENT
Number of preset reductions: S S S S S S S
Number of preset enlargements: S S S S S S S
Zoom magnification, 50% to 400%, (1 % R R R R R R R
increments):
SORTING/COLLATING
Offset Stacker or Electronic Collating: R R R R R R R
Cover/Divider Sheet Insertion: 0 0 0 0 0 0 0
-
ON-LINE FINISHING/STAPLING
Finishing or Stapling: R R R R R R R
Minimum Sheet Capacity (W/20 lb. 25 35 35 35 35 35 25
bond):
Number of Stapling Positions: S S S S S S S
TWO-SIDED COPYING (DUPLEX)
-
Automatic 1 :2: R R R R R R R
Automatic 2:2: R R R R R R R
Automatic 2:1: R R R R R R R
-- -
WARM-UP TIME
Cold Start to Warm-Up (minutes): 7 7 7 7 7 7 7
First Copy Time (seconds after warm- 13 13 10 10 10 10 10
up):
.-
"Sheet By-Pass paper feed sources shall not be substituted for meeting Copy Paper Feed Thru
requirements.
S = Standard for Model Bid
R = Required
EF = Either Feature (one is mandatory as a minimum requirement)
o = Optional (bidder mayor may not include this feature UNLESS it is a standards feature
or function of the model bid)
NA = Not Acceptable
63
TABLE III
Type III - Electrostatic (Laser or LED) High Volume Multifunctional Digital Machines with
Duplicator - Copier/Network Printer Function Capabilities. Minimum characteristics, features
and operational requirements are as follows:
CLASSES: 1 2 3
CONFIGURATION
Console or Table Top S S S
S S S
PAPER FEED: Cassette, Tray or bin
DOCUMENT FEEDER
Single original document feed thru 0 0 0
Multiple document feed-thru R R R
R R R
COPY EXIT: dry, smudge free
COPY PAPER FEED THRU
Sheet Size 8 1/2 x 11 minimum to 11 x 17 maximum. R R R
S S S
FUSING: Heat, Pressure or Both
WARM-UP TIME
Cold start to warm-up 0 0 0
(Minutes) 15 15 15
First Copy Time (after warm-up) S S S
S S S
CONSOLE DISPLAY & CONTROL
Copy Reset Control & Exposure Contrast S S S
(Auto or Manual)
TWO-SIDED COPYING
Automatic 1:2 R R R
Automatic 2:2 R R R
Manual R R R
R R R
FINISHER
Online Adhesive Binding 0 0 0
64
-- -
FINISHING CAPABILITIES
Multiple Position Stapling R R R
- ._--,. --
3-Hole Punch 0 0 0
Z-Fold 0 0 0
Paper feed sources: cassettes, trays or bins, shall be required for 8-1/2 x 11 and 8-1/2 x 14 inch
Copy Paper Feed Thru. By Pass feed sources will not have to meet this requirement.
S = Standard for Model Bid
R = Required
0= Optional (Bidder mayor may not include this feature)
65
TABLE IV
Type IV: Multifunctional Equipment, Business Color, Low-Medium Volume Copying Equipment.
Type IV will consist of six (6) business color, electrostatic (Laser or LED) Digital Multifunctional
Machines with Copier and Network Printer Function capabilities. Minimum characteristics,
features and operational requirements are as follows:
CLASSES: 1 2 3 4 5 6
CONFIGURATION AND TYPE
Console with Stationary Platen: R R R R R R
Imaging Technology
Dry Toner, Mono or Dual Component: R R R R R R
Fusing, Heat (Roller or Pressure): R R R R R R
Monochrome and Color: R R R R R R
Printer Image Resolution, (Minimum DPI): 600 600 600 600 600 600
Digitized Scan Process: R R R R R R
CONTROL PANEL & FUNCTION DISPLAY
Quantity Selector R R R R R R
Jam Detector and User Prompts: R R R R R R
ORIGINAL DOCUMENT REQUIREMENTS
Multiple Document Feed-Thru: R R R R R R
Document Feeder Original Capacity 50 50 50 50 50 50
(number of sheets using 20 lb. bond paper):
PAPER FEED THRU AND CAPACITIES..
Minimum number of feed sources: 2 2 2 2 2 2
Paper Sizes, 8-1/2 x 11 inches and up to:
8-1/x 14 inches R R R R R R
11 x 17 inches 0 0 R R R R
Paper Weights, 20 lb. and up to: 24 lb. 24 lb. 32 lb. 32 lb. 32 lb. 32 lb.
Paper Capacity, minimum, using 20 lb. bond 2,000 2,000 2,000 3,000 3,000 3,000
paper):
REDUCTION AND ENLARGEMENT
66
Number of preset reductions: -- ----- -- ---~
S S S S S S
Number of preset enlargements: -
S S S S S S
Zoom magnification, 50% to 400%, (1 % R R R R R R
increments):
---
SORTING/COLLATING
Offset Stacker or Electronic Collating: R R R R R R
Cover/Divider Sheet Insertion: 0 0 0 0 0 0
ON-LINE FINISHING/STAPLING
Finishing or Stapling: R R R R R R
Minimum Sheet Capacity (W/20 lb. bond): 25 35 35 35 35 35
Number of Stapling Positions: S S S S S S
-- ~_.
TWO-SIDED COPYING (DUPLEX)
Automatic 1 :2: R R R R R R
Automatic 2:2: R R R R R R
Automatic 2: 1: R R R R R R
WARM-UP TIME
Cold Start to Warm-Up (minutes): 7 7 7 7 7 7
First Copy Time (seconds after warm-up): 13 13 10 10 10 10
-
"Sheet By-Pass paper feed sources shall not be substituted for meeting Copy Paper Feed Thru
requirements.
S = Standard for Model Bid
R = Required
EF = Either Feature (one is mandatory as a minimum requirement)
o = Optional (bidder mayor may not include this feature UNLESS it is a standards feature
or function of the model bid)
NA = Not Acceptable
TABLE V
Type VI - Multifunctional Duplicators with Capability to Computer Interface Network Printer
Functions, Utilizing Wet Ink Technology and Intermediate Masters. Minimum characteristics,
features and operational requirements are as follows:
67
CLASSES: 1 2 3 4
CONFIGURATION AND TYPE
Imaging Technology
Ink & Intermediate Master: R R R R
Number of Multiple Color Options Required: * * * *
Digital Scanner: R R R R
Imaging Resolution, 300 DPI, minimum: R R R R
CONTROLS, PANEL & DISPLAY
Quantity Selector: R R R R
Jam Detector, Codes or Prompts: S S S S
Variable Copy Speed R R R R
ORIGINALS AND DOCUMENTS
Multiple Document Scanner: 0 R 0 R
Document Scanner or Feeder Capacity 10 10 10 10
(number of sheets using 20 lb. bond paper):
PAPER FEED AND CAPACITIES"
Paper Sizes:
8-1/2 x 11 and up to 8-1/2 x 14 (inches): R R R R
8-1/2 x 11 and up to 11 x 17 (inches): 0 R 0 R
Total Paper Capacity (number of sheets using 20 lb. 500 750 500 1000
bond paper):
REDUCTION AND ENLARGEMENT
Number of preset reductions: 0 3 3 3
Number of preset enlargements: 0 0 0 0
Zoom magnification: 0 0 0 0
SORTING/COLLATING
20 Bins of Sorting: 0 NA 0 0
40 Bins of Sorting: 0 0 0 0
68
L_35_J 35 l
I FIRST COPY TIME (Seconds):
35
L_21 I
*A minimum of 4 colors plus black ink shall be available for each model bid. A printing cylinder
for black plus a single color shall be included with each acquisition.
"Sheet By-Pass Paper Feed Sources shall not substitute for meeting copy paper feed-thru
requirements.
S = Standard for Model Bid
R = Required
EF = Either Feature (one is mandatory as a minimum requirement)
o = Optional (bidder mayor may not include this feature)
NA = Not Acceptable
69
SECTION 7.0
FORMS AND ATTACHMENTS
FORMS AND ATTACHMENTS L/STED BELOW ARE LOCA TED AND DOWNLOADABLE FROM
THE MyFLORIDAMARKETPLACE SOURCING TOOL.
Attachment A - Response Checklist Form
Attachment B - Savings / Price-Reductions Form (PUR 7064)
Attachment C - Ordering Instructions Form
Attachment D - Certification of a Drug Free Workplace Program Form (PUR 7009)
Attachment E - Work Plan
Attachment F - Contract Document
Attachment G - Florida District Map
Attachment H - Contract Revision Authorization Form
Attachment I - References
Attachment J - Lift Cycle Cost Analysis Work Sheet (Attached as a separate Excel
spreadsheet)
Attachment K - Accessories, Specifications, and Price Worksheets (Attached as a separate
ExcelspreadsheeQ
Attachment L - Emergency Contact Information
Attachment M - Manufacturer's Authorization & Certification Form
Exhibit A - Certificate of Acceptance Form
Exhibit B - Equipment Schedule
70
ATTACHMENT A
RESPONSE CHECKliST FORM
This checklist is provided to assist responders in preparing and submitting their response. The
checklist includes important requirements. This checklist is to be used as a guideline. Each
Respondent must read and comply with the solicitation documents in their entirety.
Check off each of the following as you comply:
Read Template information in the MyFloridaMarketPlace Sourcing Tool
Downloaded and become familiar with the Solicitation and Event Timeline
Requested SQR Report in accordance with solicitation Event Timeline.
Submitted any questions to the MyFloridaMarketPlace Q&A Board
Viewed answers to submitted questions as posted as addendum to solicitation on
the My Florida MarketPlace Sourcing tool and/or Vendor Bid System
Responded and submitted ITN response in MyFloridaMarketPlace sourcing tool
in accordance with Solicitation Timeline.
Answered all on-line solicitation tool questions prior to Solicitation deadline.
Supplied hardcopy of technical literature for all products offered and submitted it
prior to solicitation deadline.
Provided all Attachments, completed and executed, prior to solicitation deadline.
Submitted all forms required in accordance with the Solicitation Event Timeline.
Reminder: The inclusion of this form within the solicitation does not relieve the Respondent of
responsibility for ensuring that all requirements of the solicitation are included with the submittal.
71
ATTACHMENT B
SAVINGS / PRICE REDUCTION FORM (PUR 7064)
Invitation to Negotiate No: 10-600-760-L
Respondent is required to furnish the percent (%) savings offered compared to retail, list,
published or other usual and customary prices that would be paid by the purchaser without
benefit of a contract resulting from this solicitation.
Date
Competitive Prices Offered Average
% Savings (off manufacturer's retail price list).
How can we verify the claimed savings (example: retail or other usual and customary prices
published at [url], or other source of benchmark prices)?
Authorized Signature:
Telephone Number:
Bidder / Respondent Name:
If contract is awarded, State Purchasing Analyst and/or Purchasing Specialist took the following
steps to verify savings:
What were the results?
Purchasing Analyst / Specialist:
(Rev 2/04)
72
ATTACHMENT C
ORDERING INSTRUCTIONS FORM
COMPANY:
Federal Identification Number:
Primary contact person resoonsible for answerinQ Questions regardinQ the solicitation:
Name:
Title:
Street Address:
E-mail Address:
Phone Number(s):
Cell Number:
Fax Number:
Primarv person responsible for administerinQ the contract after award is made:
Name:
Title:
Street Address:
E-mail Address:
Phone Number(s):
Cell Number (for State Purchasing use only):
Toll Free Number:
Fax Number:
After hours Emergency Number:
Ordering Information:
Provide information about where Customers should direct orders. You must provide a regular
mailing address, if equipped to receive purchase orders electronically, provide an Internet
address.
Name:
Title:
Street Address or P.O. Box:
City, State, Zip:
Phone Number:
Toll Free Number:
Ordering Fax Number:
I nternet Address:
FederallD Number:
Remit Address:
City, State, Zip:
NOTE:
Duplicate form as necessary if you have multiple ordering locations. If this is the case, specify
what region in Florida (per region map) that location will service (Le. north, central, west, south)
73
ATTACHMENT D
CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM (PUR-7009)
Section 287.087 of the Florida Statutes provides that, where identical tie bids are received,
preference shall be given to a response received from a Respondent that certifies it has
implemented a drug-free workforce program. Please sign below and return this form to certify
that your business has a drug-free workplace program.
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation
and employee assistance programs and the penalties that may be imposed upon
employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that
are under Bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employees, as a condition of
working on the commodities or contractual services that are under Bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled
substance law of the United States or any State, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community by any
employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements. False statements are punishable at law.
RESPONDENT'S NAME:
By:
Authorized Signature
Print Name and Title
(04/02)
74
ATTACHMENT E
WORK PLAN
Vendors who contract with the State are obligated to provide specific information and
accomplish identified tasks related to the solicitation such as the use of minority and women-
owned businesses and subcontractors, Prison Rehabilitative Services (PRIDE), nonprofit
agency for the Blind or for the Severely Handicapped (RESPECT) and State Environmental
Considerations, state web site and an electronic catalog. Respondent shall document below
what efforts will be made to accomplish these objectives and tasks. Attach additional pages if
needed.
ONE FLORIDA INITIATIVE PLAN: Describe below the efforts that will be made to encourage
the participation and support of this program.
PRIDE: Describe below the efforts that will be made to encourage the participation and support
of this program.
RESPECT: Describe below the efforts that will be made to encourage the participation and
support ofthis program.
75
ENVIRONMENTAL CONSIDERATIONS: Describe below the efforts that will be made to
encourage the participation and support of this program.
VENDOR WEBSITE: Describe below the steps your firm will take to comply with this contract
requirement.
ARAVO ELECTRONIC CATALOG: Describe below the steps your firm will take to comply with
this contract requirement.
76
ATTACHMENT F
CONTRACT
This Contract, effective the last day signed below, is by and between the State of Florida,
Department of Management Services ("Department"), an agency of the State of Florida with
offices at 4050 Esplanade Way, Tallahassee, Florida 32399-0950, and the entities identified
below as Contractor (individually, "Contractor") (the Contract is executed in counterparts; see
attached sheets to identify all Contractors).
The Contractor responded to the Department's Invitation to Negotiate No. 12-600-340-C, titled
COPYING AND FACSIMILE EQUIPMENT. MAINTENANCE. SUPPLIES. DOCUMENT
PRODUCTION AND RELATED SERVICES. The Department has determined to accept the
Contractor's bid and to enter into this Contract in accordance with the terms and conditions of
the solicitation. The specific items awarded to Contractor, and the maximum rates Contractor
may charge Customers, are identified on the attached Price Sheet.
Accordingly, and in consideration of the mutual promises contained in the Contract documents,
the Department and the Contractor do hereby enter into this Contract, which is a state term
contract authorized by section 287.042(2)(a) of the Florida Statutes (2001). The term of the
Contract is effective for Thirty six (36) months from the last date signed below. The Contract
consists of the following documents, which, in case of conflict, shall have priority in the order
listed, and which are hereby incorporated as if fully set forth:
. Any written amendments to the Contract
. This Contract document, including Price Sheet
. Original Invitation to Negotiate solicitation document
. Any written Addendums issued during solicitation period
. Contractor's Invitation to Negotiation submittal documents
. Any purchase order under the Contract
Date:
State of Florida,
Department of Management Services
By: Tom Lewis, Secretary
Contractor Name:
(Seal)
Street Address or P.O. Box:
City, State, Zip:
By: (Signature):
Printed Name:
Date:
Its:
(Title)
Approved as to form and legality by the Department's General Counsel's Office:
BY:
Date:
77
ATTACHMENT G
FLORIDA DISTRICT MAP
DISTRlCf
MAp
WESTERN
ESCAMBIA
SANTA ROSA
OKALOOSA
WALTON
HOLMES
WASHINGTON
BAY
JACKSON
CALHOUN
GULF
LIBERTY
FRANKLIN
GADSDEN
WAKULLA
LEON
JEFFERSON
TAYLOR
MADISON
LAFAYETTE
DIXIE
NORTHERN
GILCHRIST
ALACHUA
UNION
BRADFORD
BAKER
NASSAU
DUVAL
CLAY
PUTNAM
ST. JOHNS
FLAGLER
VOLUSIA
MARION
LEVY
HAMILTON
COLUMBIA
SUWANNEE
CENTRAL
CITRUS
SUMTER
LAKE
HERNANDO
SEMINOLE
ORANGE
PASCO
PINELLAS
HILLS BOROUGH
POLK
OSCEOLA
BREVARD
INDIAN RIVER
MANATEE
HARDEE
HIGHLANDS
OKEECHOBEE
ST. LUCIE
SARASOTA
DESOTO
CHARLOTTE
LEE
78
SOUTHERN
GLADES
MARTIN
HENDRY
PALM BEACH
COLLIER
BROWARD
MONROE
DADE
Attachment H
Contract Revision Request Authorization Form
This form is required when a contractor is requesting a change to the state contract or vendor maintained
website. Changes may include: price changes, addition or deletion of products, change in ordering
instructions, change to servicing dealers.
Reminder: No changes may be made to contractor's State Contract Web Page without prior written
approval from State Purchasing. Non-compliance with this condition may be cause for termination of
contract. Requests for pricing and product changes should be accompanied by the corresponding price
lists and literature and may only be made at the time specified in the solicitation.
CONTRACTOR:
Contact Person:
Title:
Street Address:
City, State, Zip:
Phone:
Fax:
Email:
REQUESTING REVISION TO (select):
Price List Add Product(s) Delete Product(s) Change Servicing Change Ordering
DealerCsl Instructions
ENCLOSED ATTACHMENTS INCLUDE (select):
Price List Literature Servicing Dealer Ordering Instruction
Revisions Revisions
*REMINDER*
(1) Include FEIN if dealers are accepting orders on behalf of manufacturer.
(2) Once a website change has been approved, please update your web site information as soon as
possible.
(3) Chanaes to products. prices and dealers: If you are making changes to products, prices and/or
dealers, please update your e-procurement catalog within Ariba. If you are adding a dealer who will be
accepting orders on behalf of the manufacturer, they must be registered in MyFloridaMarketPlace AND be
listed in the Ordering instructions as an approved distributor. Contact Jeff Richey at Accenture:
iefferv.a.richev@accenture.com or phone 415-537-5915 if you have difficulties updating your catalog
template.
(For use by State Purchasing - do not mark below this line.)
79
Re uest Denied
Date
Contract Anal st
Comments:
CONTRACTOR NOTIFIED: via Fax:
via Email:_
via Mail:_
80
Attachment I
References
1. Please submit the name, address, phone number and email address of the person
responsible (Contract Manager) for References for this Solicitation.
Respondent:
Name of Principal Contact:
Address:
Telephone Number:
Email Address:
2. Respondent shall provide a minimum of five (5) references for equivalent sized contracts
where the Respondent has provided similar services within the past five (5) years. if additional
space is required, include as an appendix to ITN response. If additional references are
provided, please attach this information as an appendix to your ITN response.
~ * - " "..., , ~ "
~.,' ".... _ """"".....".~""'~"""'_""~...-_~. ",<~~_"'~'_""~~"~J- "'~L~~~"'~~~~' _""'"_....... 1
Company Name:
Address:
Name of Principal Contact:
Telephone Number:
Email Address:
Contract Number:
Term of Contract:
Description of Contract:
Company Name:
Address:
Name of Principal Contact:
Telephone Number:
Email Address:
Contract Number:
Term of Contract:
Description of Contract:
81
References (continued)
1!i1'5'.i""f:" '~"'::i"'"7"",,;J::~r~-,,",,'-- - ~''''~ ~ 'r"' ^ - ",,~e - ,~"'''''- , _ '~"'''''''''''"''''''''''7 ,-.,,"',....= ~ "
i;;;;)"' ]I L ,'_ ::J?: ,.; , : ' ..' ~ ~,
"".,,,. , ,_",,,,",,, ,,;; ".. ..,,,,,, ,', -'- <>.> ..~_ ~ _,~ ,_,~ U, ,~ ,,-,." > ~ " ~_ ,
Company Name:
Address:
Name of Principal Contact:
Telephone Number:
Email Address:
Contract Number:
Term of Contract:
Description of Contract:
Company Name:
Address:
Name of Principal Contact:
Telephone Number:
Email Address:
Contract Number:
Term of Contract:
Description of Contract:
Company Name:
Address:
Name of Principal Contact:
Telephone Number:
Email Address:
Contract Number:
Term of Contract:
Description of Contract:
82
ATTACHMENT L
EMERGENCY SITUATIONS FORM
Emergency situations, resulting from events such as natural disasters, may require immediate
supply of commodities and services to various government entities.
If your firm is capable and willing to supply item(s) offered in this solicitation during an
emergency situation, please complete the following:
Contract Number & Title:
Contract Person (24 hours a day):
Emergencv Telephone Number(s):
Home Number:
Office Number:
Cell Phone Number:
Pager Number:
Answering Service/After Hours Telephone Number (if applicable):
The above information will not be published. It will only be used by this office and the
Emergency Management Center should the State of Florida determine an emergency situation
exists.
Company Name:
83
ATTACHMENT M
Manufacturer's Authorization & Certification Form
ITN number: 12-600-340-C
The below Manufacturer certifies that the company listed below is an authorized representative
of said manufacturer and may sell and service manufacturer's products offered to the State of
Florida under the terms and conditions of any contract resulting from the solicitation referenced
above. Said manufacturer designates the distributor to respond to the solicitation rather than
respond itself and certifies that said designate distributor meets the Technical Specifications,
possesses the financial capability, experience and personnel resources to provide products and
services of the scope and breadth described in this ITN.
Manufacturer further agrees that in the case of distributor default and removal from State of
Florida vendor list the Manufacturer shall resume all responsibility to perform under the terms
and conditions of the Contract and or provide within thirty days of removal from vendor list a
replacement designate distributor which meets all Tequired criteria above.
This form must be executed only by the manufacturer. Distributors, dealers and/or
representatives ARE NOT authorized to sign this certification form on behalf of the manufacturer.
Failure to submit this certification with your response shall result in your re response being
deemed non-responsive.
AUTHORIZED DISTRIBUTOR:
CONTACT:
ADDRESS:
PHONE:
---------------------------------------------------------------------------------------------------------
MANUFACTURER
CONTACT:
ADDRESS
SIGNATURE
TITLE
DATE
Note: This form does not require original signature for submittal purposes.
84
EXHIBIT A
CERTIFICATE OF ACCEPTANCE
Lease covered b PO Number:
State Term Contract Number:
---~--j
The undersigned hereby acknowledges receipt in good condition and accepts as
satisfactory all of the following Equipment and certifies that such Equipment (i) has been
properly installed and accepted by Lessee for leasing under the Slate Term Contract and
purchase order referenced above and applicable Equipment Schedule; (ii) that such Equipment
has become subject to and governed by the provisions of the State Term Contract, purchase
order, and Equipment Schedule; and (Iii) Lessee is obligated to pay the rentals and all other
sums provided for in the applicable Equipment Schedule with respect to such Equipment,
subject to the terms and conditions of the State Term Contract, purchase order and the
applicable Equipment Schedule.
QUANTITY MODEL NUMBER DESCRIPTION SERIAL NUMBER
-
Acceptance Date:
IN WITNESS WHEREOF, the undersigned has executed this Certificate of Acceptance
as of the date set forth below.
Lessee
By
Name:
Title:
Date:
85
EXHIBIT B
EQUIPMENT SCHEDULE.
Lease covered bv PO Number:
State Term Contract Number:
Expected Deliverv Date:
Installed Location of Eauipment:
QUANTITY MODEL DESCRIPTION SERIAL BASIC LESSOR'S
NUMBER NUMBER RENT COST
EQUIPMENT LIST
Initial Lease Term: The Initial Lease Term for each Leased Item shall commence on the first day following
the date of the executed Certificate of Acceptance. No interim rent or interim term may be charged under
any circumstances. The date of acceptance is that date listed on the Certificate of Acceptance Form after
equipment has been installed, tested and Customer trained. The initial lease Term is subject to renewal
as provided in Section 5 of the lease provisions of the state term contract to which they are a part.
Acceptance Date: As set forth on the applicable Certificate of Acceptance.
Lease Payment Date: Payment shall be made in arrears.
Master Equipment Lease. This Equipment Schedule is issued pursuant to the lease provisions contained
in the state term contract as set forth above. All of the terms and conditions of state term contract are
incorporated herein and made a part hereof as if such terms and conditions were set forth in this
Equipment Schedule. By their execution and delivery of this Equipment Schedule, the parties hereby
reaffirm all of the terms and conditions of the state term contract except as modified within the purchase
order.
IN WITNESS WHEREOF, the undersigned have executed this Equipment Schedule as of the date set
forth below
Lessor: Lessee:
By:
By:
Title:
Title:
Date:
(Rev. 3/21/2006)
86
This page is for Price Sheets
(PLACEHOLDER)
To obtain pricing information please see
Awarded Vendors' Pricelists
87
ORDERING INSTRUCTIONS
COMPANY: IKON Office Solutions (AI
Federal Identification Number: 23-0334400
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Dannv Kane
Title: Maior Account Manaoer
Street Address: 2524 Cathav Court. Tallahassee. FL 32308
E-mail Address:dkane(cj)ikon.com
Phone Number(s): 800-226-3227 exl. 3201
Cell Number: 904-449-4721
Toll Free Number: 904-731-9018
Fax Number: 904-731-9018
After hours Emergency Number: 888-456-6457
Ordering Information:
Customers should direct orders to:
Name: Dannv Kane
Title: Maior Account Manaoer
Street Address: 2524 Cathav Court
City, State, Zip: Tallahassee. FL 32308
E-mail Address:dkane(cj)ikon.com
Phone Number(s): 800-226-3227 ex!. 3201
Toll Free Number: 904-731-9018
Ordering Fax Number: 904-731-9018
FederallD Number: 23-00334400
Remit Address: 2524 Cathav Court
City, State, Zip: Tallahassee. FL 32308
88
ORDERING INSTRUCTIONS
COMPANY: Konica Minolta Business Solutions USA Inc. (A)
Federal Identification Number: 13-1921089
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Kristen McKenna
Title: Senior State Contract Specialist
Street Address: 2100 Washinaton Blvd.. Suite 100. Arlinaton. VA 22204
E-mail Address:kmckennala>kmbs.konicaminolta.us
Phone Number(s): 703-842-3264
Cell Number:
Toll Free Number: 800-201-8753 eX!. 112
Fax Number: 703-271-1188
After hours Emergency Number: 1-800-456-5664
Ordering Information:
Customers should direct orders to:
Name: Anaela Opito
Tille: Government Account Order Manaaement
Street Address: 500 Dav Hill Road
City, State, Zip: Windsor. Connecticut 06095
Phone Number(s): 800-456-6422 ext 2434
Toll Free Number: 800-456-6422
Ordering Fax Number: 800-382-9868
Internet Address: opitoala>kmbs.konicaminolta.us
FederallD Number: 13-1921089
Remit Address: Konica Minolta. PO Box 403718
City, State, Zip:Atlanta. GA 30384-3718
89
ORDERING INSTRUCTIONS
COMPANY: Oce Imaoistics Inc. (A)
Federal Identification Number: 06-1611068
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Richard Ittner
Title: Account Executive
Street Address: 6639 South point Parkwav. Suite 103. Jacksonville. FL 32216
E-mail Address:richard.ittner@imaoistics.com
Phone Number(s): (904) 296-0720
Cell Number:(904) 687-3664
Toll Free Number: (800) 937-6613
Fax Number: (904)296-3330
After hours Emergency Number: (800)243-5556
Ordering Information:
Customers should direct orders to:
Name: Richard Ittner
Title: Account Executive
Street Address: 6639 South point Parkwav. Suite 103
City, State, Zip: Jacksonville. FL 32216
Phone Number: (904) 296-0720
Toll Free Number: (800) 937-6613
Ordering Fax Number: (904) 296-3330
Internet Address: www.imaoistics.com
FederallD Number: 06-1611068
Remit Address: Imaoistics Product: P.O. Box 856193
City, State, Zip: Louisville. KY 40285-6193
Remit Address: PO Box 856193
City, State, Zip: Louisville. KY 40285-6193
90
ORDERING INSTRUCTIONS
COMPANY: Qualpath. Inc. (A)
Federal Identification Number: 65-1146661
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Ruben Estabillo
Title: Accountino Manaoer
Street Address: 1491 SW Slh Court. Pompano Beach. FL 33069
E-mail Address:ruben(cj)oualpath.com
Phone Number(s): 866-851-2200 ex!. 101
Cell Number:
Toll Free Number: 866-851-2200 ex!. 103
Fax Number: 866-422-9254 (toll free)
After hours Emergency Number: 866-851-2200 ext. 133 (results in automatic emeroencv Daoe)
Ordering Information:
Customers should direct orders to:
Name: Ruben Estabillo
Title: Administrative Manaoer
Street Address or P.O. Box: 1491 SW 51h Court
City, State, Zip: Pompano Beach. FL 33069
Phone Number:9S4-942-2282 ex!. 101
Toll Free Number: 866-851-2200 ex!. 101
Ordering Fax Number: 866-422-9254 (toll free)
Internet Address:
FederallD Number:65-1146661
Remit Address: 1491 SW 51h Court
City, State, Zip: Pompano Beach. FL 33069
91
ORDERING INSTRUCTIONS
COMPANY: Ricoh Corporation - Ricoh lRFG) IA)
Federal Identification Number: 22-2783521
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Helen Wideman
Tille: Contracts Manaoer
Street Address: 5 Dedrick Place. West Caldwell. NJ 07006
E-mail Address: Helen.Wideman(ci)ricoh-usa.com
Phone Number(s): 973-882-2000 ext. 5297
Cell Number:
Toll Free Number:
Fax Number: 973-882-2219
After hours Emergency Number:
Ordering Information:
Customers should direct orders to:
Name: Ricoh Corporation
Title: c/o Name of Local Dealer
Street Address or P.O. Box: Northeast Reoion. 5 Dedrick Place
City, State, Zip: West Caldwell. NJ 07006
Phone Number:973-882-2000
Toll Free Number: 800-922-0894
Ordering Fax Number: 800-242-8418
Internet Address:
FederallD Number:22-2783S21
Remit Address: P.O. Box 13852
City, State, Zip: Newark. NJ 07188-0852
92
ORDERING INSTRUCTIONS
COMPANY: SharD Electronic COrDoration (A)
Federal Identification Number: 13-1968872
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Eileen M. Svrek
Title: Government Account Executive
Street Address: SharD Plaza. P.O. Box 650. Mahwah. NJ 07430-2135
E-mail Address:Eileen.Svrek@sharDusa.com
Phone Number(s): 386-917-0376
Cell Number: 386-801-1262
Toll Free Number: 800-892-9204 ext. 8177
Fax Number: 386-917-0377 or 201-512-2075
After hours Emergency Number: 386-801-1262
Ordering Information:
Customers should direct orders to:
Name: SharD Electronics COrDoration
Title: Government Sales. Box B
Street Address or P.O. Box: SharD Plaza. P.O. Box 650
City, State, Zip: Mahwah. NJ 07430
Phone Number: 201-529-6345
Toll Free Number: 1-800-813-6127
Ordering Fax Number: 1-800-245-2815 or 201-529-8815
Internet Address: http://snapcustomerconnect.sharDsec.comlflcopfaxl
FederallD Number:13-1968872
Remit Address FOR PURCHASES: Sharo Electronics Corporation. Dept. AT. Box 40214
City, State, Zip: Atlanta. GA 31192-0214
Remit Address FOR LEASES: SharD Electronics Financial. PO Box 642333
City, State, Zip: Pittsburoh. PA 15264-2333
93
ORDERING INSTRUCTIONS
COMPANY: Toshiba Business Solutions/Copvco (Al
Federal Identification Number: 65-0605399
Contact Infonnation:
Primary contact person responsible for answering questions regarding contract is:
Name: Mike McKinlev
Tille: National Account Manaaer
Street Address: Toshiba c/o GEM Depl.: 2 Musick: Irvine. CA 92618
E-mail Address:mike.mckinleVla>tabs.toshiba.com
Phone Number(s): 770-356-7626
Cell Number: 770-356-7626
Toll Free Number: 800-866-4367 ex!. 5019
Fax Number: 949-462-2557
After hours Emergency Number:770-356-7626
Ordering Infonnation:
Customers should direct orders to their local corporate sales office. See below Sales Office list by
Florida Region.
Note: Toshiba Equipment Lease Orders (includes maintenance). Maintenance (as applicable) will be
billed separately by the authorized Toshiba dealer. Toshiba Business Solutions retains all of the rights
and responsibilities of the resultant contract: the dealers are billing entities.
Remit To Address:
FederallD Number: 941686094
Florida SPURS: 941686094-026
Remit Address: File Toshiba, FL P.O. Box 740441
City: State: Zip: Atlanta, GA 30374-0441
WESTERN REGION
Dealer Name: ADVANCED BUSINESS SYSTEMS
Contact Person: Brian Snow
Address: 1236 NORTH MONTROE STREET
City: State: Zip: TALLAHASSEE, FL 32303
Phone: 850-222-2308
FAX: 850-222-3684
Email Address:bsnOWla>a-b-s.com
TAX ID# 59-2435251
Remit to Address: 1236 NORTH MONROE STREET
Remit to City: State: Zip: TALLAHASSEE, FL 32303
Dealer Name: COASTAL BUSINESS PRODUCTS INC
Contact Person: Kieran May
Address: 339 RACETRACK ROAD N W #24
City: State: Zip: FT WALTON BEACH, FL 32547
Phone: 850-863-2515
FAX: 850-863-3727
Email Address:kmaVla>coastalbiz.com
TAX ID# 59-3406584
Remit to Address: 339 RACETRACK ROAD N W #24
Remit to City: State: Zip: FT WALTON BEACH, FL 32547
94
Dealer Name: COASTAL BUSINESS PRODUCTS INC
Contact Person: Kieran May
Address: 2676 JENKS AVENUE
City: State: Zip: PANAMA CITY, FL 32405
Phone: 850-763-2860
FAX: 850-522-4796
Email Address:kmay(ci)coastalbiz.com
TAX ID# 59-3406584
Remit to Address: 2676 JENKS AVENUE
Remit to City: State: Zip: PANAMA Remit to City: FL 32405
Dealer Name: COASTAL BUSINESS PRODUCTS INC
Contact Person: Kieran May
Address: 8505 NW STREET
City: State: Zip: PENSACOLA, FL 32505
Phone: 850-863-2515
FAX: 850-863-3727
Email Address:kmav(ci)coastalbiz.com
TAX ID# 59-3406584
Remit to Address: 8505 NW STREET
Remit to City: State: Zip: PENSACOLA, FL 32505
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Ron Schofield
Address: 3200 W FAIRFIELD DRIVE
City: State: Zip: PENSACOLA, FL 32505
Phone: 800-514-2065
FAX: 850-434-6194
Email Address: RonaldSchofield(ci)Danka.com
TAX ID# 59-3407614
Remit to Address: 3200 W FAIRFIELD DRIVE
Remit to City: State: Zip: PENSACOLA, FL 32505
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Ron Schofield
Address: 1891 CAPITAL CIRCLE NE UNIT 4
City: State: Zip: TALLAHASSEE, FL 32308
Phone: 850-878-7133
FAX: 850-656-8493
Email Address: RonaldSchofield(ci)Danka.com
TAX ID# 59-3407614
Remit to Address: 1891 CAPITAL CIRCLE NE UNIT 4
Remit to City: State: Zip: TALLAHASSEE, FL 32308
Dealer Name: DANKA OFFICE IMAGING
Email Address: Ronald Schofield(ci)Danka.com
Address: 750 LAKESIDE DRIVE
City State: Zip: Mobile, Alabama 36693
Phone: 850-878-7133
FAX: 850-656-8493
Contact Person: Ron Schofield
Email Address: RonaldSchofield(ci)Danka.com
Remit to Address: 750 LAKESIDE DRIVE
Remit to City: State: Zip: Mobile, Alabama 36693
95
NORTHERN REGION
Dealer Name: ADAMS REMCO INC.
Contact Person: Stan Bagby
Address: 3611 ST JOHNS BLUFF ROAD SOUTH Ste. 7
City: State: Zip: JACKSONVILLE, FL 32224
Phone: 904-996-8001
FAX: 904-996-7191
Email Address:stanb@adamsremco.com
TAX ID# 26-8012374101-9
Remit to Address: 3611 ST JOHNS BLUFF ROAD SOUTH Ste. 7
Remit to City: State: Zip: JACKSONVILLE, FL 32224
Dealer Name: AMERICAN BUSINESS SYSTEMS
Contact Person: Fred Klusmeier
Address: 9637 HOOD RD
City: State: Zip: JACKSONVILLE, FL:32257
Phone: 904-880-2176
FAX: 904-880-2177
Email Address:fredk@absiacksonville.net
TAX ID# 59-3522189
Remit to Address: 9637 HOOD RD
Remit to City: State: Zip: JACKSONVILLE, FL:32257
Dealer Name: AUTOMATED BUSINESS MACHINES
Contact Person: Steve Davis
Address: 1730 BOXWOOD PLACE
City: State: Zip: COLUMBUS, GA 31906
Phone: 706-561-0075
FAX: 706-561-6442
Email Address:Sdavis@abmcol.com
TAX ID# 58-1947794
Remit to Address: 1730 BOXWOOD PLACE
Remit to City: State: Zip: COLUMBUS, GA 31906
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 4701 S W 34TH ST
City: State: Zip: GAINESVILLE, FL 32608
Phone: 352-336-4006
FAX: 352-336-8230
Email Address:William.Hammer@Danka.com
TAX ID# 59-3407614
Remit to Address: 4701 S W 34TH ST
Remit to City: State: Zip: GAINESVILLE, FL 32608
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 9150 PHILLIPS HWY
City: State: Zip: JACKSONVILLE, FL 32256
Phone: 904-288-3300FAX: 904-288-3313
Email Address:William.Hammer@Danka.com
TAX ID# 59-3407614
Remit to Address: 9150 PHILLIPS HWY
Remit to City: State: Zip: JACKSONVILLE, FL 32256
96
CENTRAL REGION
Dealer Name: BORING BUSINESS SYSTEMS
Contact Person: Dean Boring
Address: 938 EAST MAIN STREET
City: State: Zip: LAKELAND, FL 33801
Phone: 863-686-3167
FAX: 863-686-2048
Email Address:dborinqlaJborinq.com
TAX ID# 59-0935531
Remit to Address: 938 EAST MAIN STREET
Remit to City: State: Zip: LAKE LAND, FL 33801
Dealer Name: COPY CONCEPTS INC
Contact Person: Mike McBride
Address: 407 INTERSTATE BLVD
City: State: Zip: SARASOTA, FL 34240
Phone: 941-378-5663
FAX: 941-378-5812
Email Address:mmcbridelaJcopvconceptsinc.com
TAX ID# 59-2326100
Remit to Address: 407 INTERSTATE BLVD
Remit to City: State: Zip: SARASOTA, FL 34240
Dealer Name: COPY CONCEPTS INC
Contact Person: Mike McBride
Address: 9720 16TH STREET NORTH
City: State: Zip: ST PETERSBURG, FL 33716
Phone: 727-576-8202
FAX: 727-577-0272
Email Address:mmcbridelaJcopvconceptsinc.com
TAX ID# 59-2326100
Remit to Address: 9720 16TH STREET NORTH
Remit to City: State: Zip: ST PETERSBURG, FL 33716
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 2142 E EDGEWOOD DRIVE
City: State: Zip: LAKE LAND, FL 33803
Phone: 863-665-6379
FAX: 863-666-1768
Email Address:William.HammerlaJDanka.com
TAX ID# 59-3407614
Remit to Address: 2142 E EDGEWOOD DRIVE
Remit to City: State: Zip: LAKELAND, FL 33803
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 6751 FORUM DRIVE: STE 240
City: State: Zip: ORLANDO, FL 32821
Phone: 407-389-2800
FAX: 407-389-2866
Email Address:William.HammerlaJDanka.com
TAX ID# 59-3407614
Remit to Address: 6751 FORUM DRIVE: STE 240
Remit to City: State: Zip: ORLANDO, FL 32821
97
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Beth Swain
Address: 11101 ROOSEVELT BLVD
City: State: Zip: ST PETERSBURG, FL 33716
Phone: 727-622-2125
FAX: 727-578-2467
Email Address:BethSwain@Danka.com
TAX ID# 59-3407614
Remit to Address: 111 01 ROOSEVELT BLVD
Remit to City: State: Zip: ST PETERSBURG, FL 33716
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Beth Swain
Address: 1785 NORTHGATE BLVD
City: State: Zip: SARASOTA, FL 34234
Phone: 941-351-6531
FAX: 941-351-3515
Email Address:BethSwain@Danka.com
TAX ID# 59-3407614
Remit to Address: 1785 NORTHGA TE BLVD
Remit to City: State: Zip: SARASOTA, FL 34234
Dealer Name: SKYWAY TECHNOLOGY GROUP INC.
Contact Person: Byron Norrie:Jr
Address: 5014 WAMPA WEST BLVD
City: State: Zip: TAMPA, FL 33634
Phone: 813-249-0101
FAX: 813-249-0223
Email Address:bnorrieir@sta./biz
TAX ID# 59-3321035
Remit to Address: 5014 WAMPA WEST BLVD
Remit to City: State: Zip: TAMPA, FL 33634
Dealer Name: TOSHIBA BUSINESS SOLUTIONS-FL
Contact Person: Brent Colston
Address: 2815 DIRECTORS ROW SUITE 700
City: State: Zip: ORLANDO, FL 32809
Phone: 800-526-7926
FAX: 954-429-8213
Email Address: bcolston@tbsfl.toshibacom
TAX ID# 65-0605399
Remit to Address: 2815 DIRECTORS ROW SUITE 700
Remit to City: State: Zip: ORLANDO, FL 32809
Dealer Name: TOSHIBA BUSINESS SOLUTIONS-FL
Contact Person: Brent Colston
Address: 151 SW PORT SAINT LUCIE BLVD
City: State: Zip: PORT SAINT LUCIE, FL 34984
Phone: 800-526-7926
FAX: 954-429-8213
Email Address: bcolston@tbsfl.toshibacom
TAX ID# 65-0605399
Remit to Address: 151 SW PORT SAINT LUCIE BLVD
Remit to City: State: Zip: PORT SAINT LUCIE, FL 34984
98
SOUTHERN REGION
Dealer Name: COpy CONCEPTS INC
Contact Person: Mike McBride
Address: 11220-3 METRO PARKWAY
City: State: Zip: FORT MYERS, FL 33912
Phone: 239-275-9101
FAX: 239-275-5647
EmaiJ Address: mmcbride@copvconceptsinc.com
TAX ID# 59-2326100
Remit to Address: 11220-3 METRO PARKWAY
Remit to City: State: Zip: FORT MYERS, FL 33912
Dealer Name: COpy CONCEPTS INC
Contact Person:
Address: 600 GOODLETTE ROAD NORTH #101
City: State: Zip: NAPLES, FL 34102
Phone: 239-281-8440
FAX: 231-261-8408
Email Address: mmcbride@copyconceptsinc.com Mike McBride
TAX ID# 59-2326100
Remit to Address: 600 GOODLETTE ROAD NORTH #101
Remit to City: State: Zip: NAPLES, FL 34102
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 6360 ARC WAY #4
City: State: Zip: FORT MYERS, FL 33912
Phone: 941-278-1900
FAX: 941-278-1504
Email Address:William.Hammer@Danka.com
TAX ID# 59-3407614
Remit to Address: 6360 ARC WAY #4
Remit to City: State: Zip: FORT MYERS, FL 33912
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Bill Hammer
Address: 6303 WATERFORD STE 305
City: State: Zip: MIAMI, FL 33126
Phone: 305-264-4102
FAX: 305-264-7319
Email Address:William.Hammer@Danka.com
TAX ID# 59-3407614
Remit to Address: 6303 WA TERFORD STE 305
Remit to City: State: Zip: MIAMI, FL 33126
Dealer Name: DANKA OFFICE IMAGING
Contact Person: Ron Schofield
Address: 2200 PARK CENTRAL BLVD. N STE 600
City: State: Zip: POMPANO BEACH, FL 33064
Phone: 954-978-3300
FAX: 954-978-3455
Email Address:RonaldSchofield@Danka.com
TAX ID# 59-3407614
Remit to Address: 2200 PARK CENTRAL BLVD. N STE 600
99
Remit to City: State: Zip: POMPANO BEACH, FL 33064
Dealer Name: TOSHIBA BUSINESS SOLUTIONS-FL
Contact Person: Brent Colston
Address: 6401 NOB HILL ROAD
City: State: Zip: TAMARAC, FL 33321
Phone: 800-526-7926
FAX: 954-428-8485
Email Address: bcolston@tbsfl.toshibacom
TAX ID# 65-0605399
Remit to Address: 6401 NOB HILL ROAD
Remit to City: State: Zip: TAMARAC, FL 33321
Dealer Name: TOSHIBA BUSINESS SOLUTIONS-FL
Contact Person: Brent Colston
Address: 1601 BELVEDERE ROAD: STE 106E
City: State: Zip: West Palm Beach, FL 33406
Phone: 800-526-7926
FAX: 954-429-8213
Email Address: bcolston@tbsfl.toshibacom
TAX ID# 65-0605399
Remit to Address: 1601 BELVEDERE ROAD: STE 106E
Remit to City: State: Zip: West Palm Beach, FL 33406
100
ORDERING INSTRUCTIONS
COMPANY: Xerox (A)
Federal Identification Number: #F160468020
Contact Information:
Primary contact person responsible for answering questions regarding contract is:
Name: Wil Collazo
Title: Account General Manaaer: Florida Government & Education
Street Address: 1000 Sawarass Corporate Parkwav. FL 33323
E-mail Address:Wilfred.Collazo@xerox.com
Phone Number: (954) 514-4985
Cell Number: (5711 233-8788
Toll Free Number: 1-800-282-9908
Fax Number: (954) 514-4990
After hours Emergency Number: (571) 233-7877
Contract website URL: www.xerox.comlfloridacontracts
Ordering Information:
Customers should direct orders to their local corporate sales office. See below Sales Office list by
Florida Region.
NOTE TO STA TE AGENCY MYFLORIDAMARKETPLACE (MFMPJ USERS: /f you are a state agency
and are using MFMP Ariba to process electronic purchase orders: do not send any orders to the be/ow
Sales Offices. Xerox will e/ectronica/Iy pick up your Ariba order through the MFMP system.
WESTERN REGION
Company Name: American Business Center: Inc.
FEID Number: F58-1711285-001
Contact Name: Robbie Yeats
Street Address or P.O. Box: 2500 W. 15'h Street
City: State: Zip: Panama City. Florida 32401
E-mail Address:Robbie.Yeats@americanbizcenter.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 850-763-8997
Toll free Number: 800-346-4798
Ordering Fax Number: 850-763-6581
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: American Business Center: Inc
FEID Number: FS8-171128S-003
Contact Name: Norm Hall/Dwiaht Burke
Street Address or P.O. Box: 144 Marv Ester Boulevard: Suite 4
City: State: Zip: Marv Ester. Florida 32569
E-mail Address:nhall@americanbizcenter.comordwiaht.burke@americanbizcenter.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 850-664-2101
Toll free Number: 800-346-4798
Ordering Fax Number: 850-664-0896
101
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Caoital Business Svstems
FEID Number: F59-3261217-002
Contact Name: Kellev Harte
Street Address or P.O. Box: 2777 Miccosukee Road
City: State: Zip: Tallahassee. Florida 32308
E-mail Address:k.harte@cbsxrx.com
Internet Homepage Address: www.xerox.com/esupoort
Phone Number: 850-385-1772
Toll free Number: 800-282-9908
Ordering Fax Number: 850-385-0087
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: X-Pert Document Solutions: LLC
FEID Number: F62-1696843-002
Contact Name: Brian Reece
Street Address or P.O. Box: 1312 E. Cervantes: P.O. Box 117
City: State: Zip: Gulf Breeze. Florida 32502
E-mail Address:lvnnxrx@bellsouth.net
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 850-436-8799
Toll free Number: 800-282-9908
Ordering Fax Number: 850-934-6693
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corooration
SPURS Vendor Number: F16-0468020-002
Contact Name: Wil Collazo
Street Address or P.O. Box: 656F Capital Circle NE
City: State: Zip: Tallahassee. Florida 32308
E-mail Address:Wilfred.Collazo@xerox.com
Internet Homepage Address: www.xerox.com/eSupport
Phone Number: W. Collazo 954-514-4985
Toll free Number: 800-282-9908
Ordering Fax Number: K. Mortimer@ 727-556-1196
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corporation
SPURS Vendor Number: F16-0468020-008
Contact Name: Andrew Bolton
Street Address or P.O. Box: 3675 Beaqles Street
City: State: Zip: Pensacola. Florida 32514
E-mail Address:Andrew.Bolton@xerox.com
Internet Homepage Address: www.xerox.com/esupport
102
Phone Number: 678-202-7619
Toll free Number: 800-282-9908
Ordering Fax Number: 727-556-1196
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
NORTHERN REGION
Company Name: Marcotek
FEID Number: 59-3407635-002
Contact Name: Colen Boutwell
Street Address or P.O. Box: Route 10: Box 392-5
City: State: Zip: Lake Citv. Florida 32025
E-mail Address:colen@marcotek.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 386-755-7969
Toll free Number: 800-282-9908
Ordering Fax Number: 386-758-0089
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Office Automation of Gainesville
FEID Number: F59-2756648-002
Contact Name: Dan Currie
Street Address or P.O. Box: 250 NW 76th Drive: Suite A
City: State: Zip: Gainesville, Florida 32607
E-mail Address:dcurrie@aainesvillenetworks.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 352-331-8777
Toll free Number: 800-282-9908
Ordering Fax Number: 352-331-4747
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Precision Office Svstems
FEID Number: 59-2755390-001
Contact Name: Robert DeMarco
Street Address or P.O. Box: 416 SW 13th Street
City: State: Zip: Ocala. Florida 34474
E-mail Address:Robert@precisionoffice.net
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 352-867-8500
Toll free Number: 800-282-9908
Ordering Fax Number: 352-867-0057
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
103
Company Name: Wattles Office Supplv . CM' (MWBEl
FEID Number: FS9-2867928-004
Contact Name: Linda McClarnev
Street Address or P.O. Box: 110 South Second Street
City: State: Zip: Palatka. Florida 32177
E-mail Address:wattlesl@bellsouth.net
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 386-325-4323
Toll free Number: 800-282-9908
Ordering Fax Number: 386-325-5730
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corporation
SPURS Vendor Number: F16-0468020-005
Contact Name: Judv McLeod
Street Address or P.O. Box: 3436 SW 42"0 Avenue: Suite 1
City: State: Zip: Gainesville. Florida 32608
E-mail Address:Judv.McLeod@xerox.com
Internet Homepage Address: www.xerox.com/eSupport
Phone Number: 352-372-7005
Toll free Number: 800-282-9908
Ordering Fax Number: 352-333-0950
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corporation
SPURS Vendor Number: F16-0468020-246
Contact Name: Andrew Bolton
Street Address or P.O. Box: 3545-1 St.Johns Bluff Road
City: State: Zip: Jacksonville. Florida 32224
E-mail Address:Andrew.Bolton@xerox.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 678-202-7619
Toll free Number: 800-282-9908
Ordering Fax Number: 904-992-4208
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
CENTRAL REGION
Company Name: Conner's Office Supplv
FEID Number: F59-1143761-003
Contact Name: Sam Himmel
Street Address or P.O. Box: 210 West Tompkin Street
City: State: Zip: Inverness. Florida 34450
E-mail Address:schimmel@tampabaV.rr.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 352-726-1601
Toll free Number: 800-282-9908
104
Ordering Fax Number: 352-726-1857
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia, PA 19182-7598
Company Name: Diaital Office Solutions
FEID Number: F03-0459913-001
Contact Name: Jim Altadonna
Street Address or P.O. Box: 2225 East Edaewood Drive: Ste. 6
City: State: Zip: Lakeland, Florida 33803
E-mail Address:ialtadonna@vourdos.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 863-510-0100
Toll free Number: 800-282-9908
Ordering Fax Number: 863-510-0102
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Diaital Office Solutions
FEID Number: F03-0459913-002
Contact Name: Darrvl Martin
Street Address or P.O. Box: 121 South Commerce Avenue
City: State: Zip: Sebrina. Florida 33870
E-mail Address:aaawaf@strato.net
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 863-385-1502
Toll free Number: 800-282-9908
Ordering Fax Number: 863-385-2337
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Imaaina Solutions . CM . (MWBE)
FEID Number: FS9-3549025-002
Contact Name: Harvev Heard
Street Address or P.O. Box: 2448 Sand Lake Road
City: State: Zip: Orlando. Florida 32809
E-mail Address:hheard@imaainasolutionsX.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 407-852-1668
Toll free Number: 800-282-9908
Ordering Fax Number: 407-852-1686
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Smarlech Business Solutions:LLC
FEID Number: F20-0482952
Contact Name: Jose Hernandez
Street Address or P.O. Box: 1748 Independence Blvd. Ste F3
City: State: Zip: Sarasota. Florida 34234
E-mail Address:iosehernandez@sdmxerox.com
105
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 786-242-4684
Toll free Number: 800-282-9908
Ordering Fax Number: 786-242-4904
FederallD Number: F20-0482952
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xer09raphic DiQital Solutions
FEID Number: 20-0703169
Contact Name: Phillip Hill
Street Address or P.O. Box: 7825 North Dale Mabrv Hwv: Suite 106
City: State: Zip: Tampa. Florida 33614
E-mail Address:phillalxds-xrx.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 813-915-9200
Toll free Number:
Ordering Fax Number: 813-915-8400
FederallD Number: 20-0703169
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corporation
SPURS Vendor Number: F16-0468020-009
Contact Name: Katherine Atherton
Street Address or P.O. Box: 4200 West Cvpress Suite: Suite 100
City: State: Zip: Tampa. Florida 33607
E-mail Address: Katherine.Athertonlalxerox.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 813-874-4100
Toll free Number: 800-282-9908
Ordering Fax Number: 813-874-4350
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corporation
SPURS Vendor Number: F16-0468020-274
Contact Name: Javi Diaz
Street Address or P.O. Box: 225 E. Robinson Street
City: State: Zip: Orlando. Florida 32801
E-mail Address: JavLDiazlalxerox.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 407-629-5675
Toll free Number: 800-282-9908
Ordering Fax Number: 407-474-5636
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia, PA 19182-7598
106
SOUTHERN REGION
Company Name: Affordable Dioital Svstems
FEID Number: 04-3830219
Contact Name: Everton Harrison
Street Address or P.O. Box: 3510 Biscavne Blvd.: 2nd Floor
City: State: Zip: Miami. FL 33137
E-mail Address:everton.Harrison@officesalesaoent.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 305-572-1022
Toll free Number:
Ordering Fax Number: 305-572-1921
FederallD Number: 04-3830219
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Budde's Office Supplv
FEID Number: F65-0020415-003
Contact Name: John Wilkins
Street Address or P.O. Box: 3216 Flaoer Avenue
City: State: Zip: Kev West. Florida 33040
E-mail Address:Kwf33040@aol.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 305-296-6201
Toll free Number: 800-282-9908
Ordering Fax Number: 305-296-3849
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia, PA 19182-7598
Company Name: Document Techolooies.
FEID Number: F02-0608317-001
Contact Name: Gustavo Lopez
Street Address or P.O. Box: 296 S. Militarv Trail
City: State: Zip: Deerfield. Florida 33442
E-mail Address:gustavo.lopez@dtosi.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 954-418-5454
Toll free Number: 800-282-9908
Ordering Fax Number: 954-418-5455
FederallD Number: 16-0468020
Remit Address: Xerox Corporation: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Leslie Total Office Solutions
FEID Number: F65-112S450-001
Contact Name: James Leslie
Street Address or P.O. Box: 967 South Federal Hiohwav
City: State: Zip: Stuart. Florida 34994
E-mail Address:iim@ltos-xerox.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 772-463-2400
Toll free Number: 800-282-9908
107
Ordering Fax Number: 772-221-1566
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: philadelphia. PA 19182-7598
Company Name: TEC Imacinc Svstems: Inc.
FEID Number: F65-1009358-001
Contact Name: Everton Harrison
Street Address or P.O. Box: 5201 Blue Lacoon Drive: Ste 847
City: State: Zip: Miami. Florida 33126
E-mail Address:eharrison@tecimaaina.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number 305-572-1022
Toll free Number: 800-282-9908
Ordering Fax Number: 305-572-1921
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Widespread Technolocies
FEID Number: F20-0044058
Contact Name: Lilv DeBlieux
Street Address or P.O. Box: 5780 Tavlor Road Ste 4
City: State: Zip: Naples. Florida 34109
E-mail Address:lily@colorisareat.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 239-254-4444
Toll free Number: 800-282-9908
Ordering Fax Number: 239-254-4454
FederallD Number: F20-00440S8
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
Company Name: Xerox Corooration
SPURS Vendor Number: F16-0468020-246
Contact Name: Wil Collazo
Street Address or P.O. Box: Sawarass Coroorate Parkwav
City: State: Zip: Sunrise. Florida 33323
E-mail Address:Wilfred.Collazo@xerox.com
Internet Homepage Address: www.xerox.com/esupport
Phone Number: 954-514-4985
Toll free Number: 800-282-9908
Ordering Fax Number: 727-556-1196
FederallD Number: 16-0468020
Remit Address: Xerox Corooration: P.O. Box 827598
City: State: Zip: Philadelphia. PA 19182-7598
108
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VI.-CONSENT AGENDA
ITEM C.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetim! Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Offic!;:
0 August 1,2006 July 17. 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16,2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) lSJ November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM lSJ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION: Approve payment of Software Maintenance Agreement with Q.E.D., Inc. for the
maintenance of the Computer Aided Dispatch (CAD)/Records Management System (RMS),in the amount
of $48,213.00"'for.'.a term of one year - November'1,2006 through October 30,2007.
EXPLANATION: In 1999 the City purchased a CAD/RMS system from Queues Enforth Development,
Inc. (QED). This system aids the Communications Division dispatchers in identifying available units to
respond to calls for service received via the E911 system. More importantly, the QED CADIRMS
provides the police department with its entire records management capability. When a citizen calls for
police service, the dispatchers enter the basic information into the system and then dispatch one or more
officers to handle the call. The officers, via their in-car computers can view all of the information that
the dispatcher has entered into the system as well as any previously entered information relating to the
location of the call or persons involved in the request for service. When the officer completes a call for
service, he or she will then utilize the report writing capability provided by the system and complete a
written report which is electronically sent to the officer's supervisor for approval and then to the Police
Department's Records Division for a final review to insure compliance with the Uniform Crime
Reporting (UCR) protocol. The QED system also links the officer's, via their in-car computers, with the
national and state law enforcement data bases known as the FCICINCIC which allows an officer to
check a person's driver's license status, vehicle registration, criminal history, wanted status, criminal
association and to verify if a vehicle or other property has been reported stolen. The system also
provides for car to car messaging which is the back up communications method in the event of radio
system failure. The system also provides for all of the police department's records storage/retrieval
capability, UCR reporting, crime statistics, crime mapping, evidence submission/storage, prisoner
booking, supervisory productivity reports and alarm billing. The system also provides the fire
department with records management and information retrieval functions.
The maintenance agreement provides for system updates and enhancements as well as trouble shooting
and repairs when they are necessary.
S\BULLETtNlFORMSIAGENDA ITEM REQUEST FORM.DOC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
PROGRAM IMPACT: The QED system has automated the police records function and is an integral
component in providing efficient police service to the community.
FISCAL IMPACT: (Include Account Number wbere funds will come from.) This is a budget item appearing in
the police department budget as account number 001-2110-521-46-91
ALTERNATIVES: None. The QED system is proprietary applications software and can only be
mIDom;o"" by ,"",odo,. ~
City Manager's ~gnature
PO/ICL-lJe~~~
S:\BULLETIN\FORMSIAGFNIlA ITEM REQUEST FORM.DOC
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RESOLUTION NO. R06-
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING AND DIRECTING THE
PROPER CITY OFfiCIALS TO EXECUTE A SOFTWARE
MAINTENANCE CONTRACT RENEWAL AGREEMENT
FOR THE CITY'S POLICE DEPARTMENT'S RECORDS
MANAGEMENT AND DISPATCH SYSTEM, BETWEEN
THE CITY OF BOYNTON BEACH AND QUEUES
ENFORTH DEVELOPMENT, INC.; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on November I, 2000, the City entered into a Software Maintenance
Agreement with Queues Enforth Development, Inc., (QED) to provide a software system for
18
the City's dispatch system; and
19
WHEREAS, staff has recommended that the City renew its Software Maintenance
Agreement with QED for the period of November I, 2006 through October 31, 2007 in the
21
amount of$48,213.00.
22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23
24
25
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26
being true and correct and are hereby made a specific part of this Resolution upon adoption
27
hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida, at the
29 recommendation of staff, hereby authorizes and directs the proper City Officials to execute
30 the Software Maintenance Contract Renewal Agreement between the City of Boynton Beach,
31 Florida and Queues Enforth Development, Inc., (QED), a copy of said Renewal Agreement is
S:\CA\RESO\Agreements\Queus Enforth - Software Renewal 06-Q7.doc
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1 attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this _ day of November, 2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
(Corporate Seal)
S:\CA\RESO\Agreements\Queus Enforth - Software Renewal 06-07.doc
.ED.
1111111111111111111
QUEUES ENFORTH DEVELOPMENT, INC.
David D. Varney, President & ChiejExecutive Officer
John F. Olson, Executive Vice President
Steven Vantine, Controller
James A. McClure, ChicfTechnology Officer
David B. Gordon, Chief Operating Officer
September 22, 2006
Douglas Solomon
Technical Service Manager
Boynton Beach Police Department
100 E. Boynton Beach Blvd.
P.O. Box310
Boynton Beach, FL 33425-0310
Re: Software Maintenance Contract
Dear Doug:
Pursuant to Section 2( c) oflbe Software Maintenance Agreement dated November I, 2000 between Queues Enforth
Development, Inc. and the City of Boynton Beach, I am pleased to confirm Q.E.D.'s current standard fees and rates,
which are set forth in the enclosed Renewal Agreements.
If the City wishes to renew the Contract on these terms, please have both copies of the Renewal Agreement signed by
an appropriate City Official and return one of them to me by October 22, 2006.
If you should have any questions, please contact me at (781) 870-1122.
~Y'l~~
Steven Vantine
Controller
Enclosures:
Renewal Agreement (2)
14 Summer Street, Malden, Massachusetts 02148
Phone: 781-870-1100
Fax: 781-870-1199
Web: http://www.qed.com
e,f'!!
SOFTWARE MAINTENANCE CONTRACT
RENEWAL AGREEMENT
This agreement sets forth the terms and conditions under which Queues Enforth Development, Inc. ("Q.E.D.")
and the City of Boynton Beach (the "Client") agree to renew the Software Maintenance Agreement dated
November I, 2000, pursuant to Section 2( c) of that Agreement.
Renewal Term: NOVEMBER 1,2006 - OCTOBER 31, 2007
Pricing:
Software Maintenance for the above term: $
48.213.00
Consultation Services, if any:
$
150.00 per hour plus expenses
Training Services, if any
$
150.00 per hour plus expenses
Other Terms:
All other terms and conditions of the Agreement dated November 1,2000 are incorporated
by reference.
Travel and out of pocket expenses will be billed separately and are the responsibility of the
customer.
In witness thereof, Q.E.D. and the Client have caused this Renewal Agreement to be executed effective as of
November I. 2006.
Q.E.D.
Qm:t:F:s ENFORTll DEVELOPMENT, INC.
BY~~\l~
tevcn Vantine
Controller
For the Client:
THE CITY OF BOYNTON BEACH
By:_
Title:
renewal
, ,
.ED.
1111111111111111111
QUEUESENFORTH
DEVELOPMENT
.
Public Safety Group
James A. McClure. Presldrnt
James ~,,1. Tien, Ph.D., VrccPresident& Treil6urer
Jack Olson. Director. A1~rketing & 5:Jles
D.l\'ld Gordon. Director. Public S:1fety
Ste\'en Vantine. Controller
August3t, 1999
Marshall B. Gage
Chief of Police
Boynton Beach Police Department
100 E. Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, FL 33425-03tO
Dear Chief Gage:
It was a pleasure meeting you and everyone from both the police and fire departments last week. I thought the
kickoff meeting was very productive and prepared everyone for a successful implementation of your new Q.E.D.
CAD and records system.
As promised, this letter is to contInO those items, which will be part of the implementation, that were not
specifically listed on either the purchase order or contract. They are:
. ALARMlPartner - CAD interface to Digitize 3000 alarm panel;
. EMS reporting package - to be developed without impacting tailoring budget; and,
. MAPlPartner _ 3 stations to be determined split between CAD mapping and Pin mapping (item included on
purchase order, not listed in contract)
tfyou have any questions or concerns, please don't hesitate to call me at(617) 528-9109.
4~
<
Director, Public. Safety Division
~
u
cc: Doug Solomon
432 Columbia Street. Cambridge, Massachusens 02141.1048 Phone: 617-225-2510
Fa." 617-225-2625
Web: hnp:/lwww.qed.com
quod crat dcrmmstnndum
, ,
TO:
City of Boynton Beach
100 South Boynton Beach Blvd
Boynton Beach, FL
August 23, 1999
Invoice Number: 1527
.ED
1111111111111111111
INVOICE
FROM:
Queues Enforth Development, Inc.
432 Columbia Street
Cambridge, MA 02141
Customer PO:
Payment Terms:
992985
Net 30 Days
Description
Invoice 1 of 3: Contract Inception
1/3 of Q.E.D. Software
1/3 of Cerulean Mobile Software
Informix Software Products
Amount
61,047.00
34,427.00
8,678.00
<
.
Check No:
Subtotal
Sales Tax
Total Invoice Amount
Payment Received
TOTAL
104,152.00
104,152.00
0.00
Sl04.E !
~ .
SALES AGREEMENT BETWEEN
QUEUES ENFORTH DEVELOPMENT, INCORPORATED
AND
CITY OF BOYNTON BEACH, FLORIDA
FOR AN
AUTOMATED PUBLIC SAFETY SoFTWARE SYSTEM
.
Agreement entered into this ~ day of August, 1999, by and between QUEUES ENFORTH DEVELOPMENT,
INCORPORATED., ("Q.E.D."), a Massachusetts corporation with its principal place of business at 432
Columbia Street, Cambridge, Massachusetts 02141, and GERALD BROENING AS MAYOR OF
BOYNTON BEACH, FLORIDA ("the Oient").
The Oient wishes to have Q.E.D. furnish, deliver and install applications software aa<I ~1IRr'- "I'IOt."....
~gft,.~r-1r' j"on-:- l.~'Pwu"'f ....gV'p~-.,~ (the "Systemll), meeting the specifications set forth on Exhibit A
attached hereto (the "Specifications") for use by the Client. Q.E.D. has agreed to furnish, deliver and install
the System. all on the terms and conditions hereinafter provided.
ACCORDINGLY, the Oient and Q.E.D., in consideration of the mutual covenants contained herein, hereby
agree as follows:
l. THE SYSTEM
Q.E.D. shall furnish, in the aggregate as a single computer transaction, and not as separate items, the
following goods and services:
~ W~..AmT- ar da.....,".,.,. iJr S7l.:1..it n ~"'~1A ~......~ {t"... "11-1 OF .,"):
b) Non-exclusive licenses and sub-licenses to use the software identified in Exhibit C attached
hereto (the "Licensed Software") on the tenDS and subject to the conditions set forth in Section 2
hereof (the "Licenses");
c) Training, as described on Exhibit D attached hereto, in the use of the Licensed Software for
Client personnel wbich training shall take place at Q.E.D.'s corporate headquarters and on-site at
Client's place of business referred to following its ';g1'OInTC: (the "Site") and which shall be for
the personnel identified on said Exhibit D;
d) Documentation consisting of descriptions and manuals in the type and quantity set forth on
Exhibit D attached hereto;
e) Data Conversion consisting of the sc;rvices described in Exhibit D, attached hereto; and
f) Tailoring consisting of the services descn'bed in Exhibit F. Software Acceptance Plan.
".
2. LICENSES
Q.E.D., Inc. hereby grants to the Client, and the Client hereby accepts, subject to the terins and
conditions set forth in this Agreement, a non-transferable, non-exclusive license to use the Licensed
Software solely as part of the System. which license shall be perpetnal, except as otherwise provided
in sections 8 and 16 hereof. The Oient acknowledges that it has no rights in the Licensed Software,
except as specifically provided in this Agreement.
<
fj
9. TITLE
At the time of the Client's payment to Q.E.D. for invoices submitted pursuant to this AgJ;eement, title
to all equipment and components, but not Licensed Software, listed on such invoices shall pass to the
Client. Software licenses with respect to Licensed Software shall be effective as of the time of
payment by the Client therefor.
10. RISK OF LOSS; INSURANCE
Notwithstanding the provisions of Section 9, all risk of loss ot; or damage to, the equipment and
components of the System shall be borne by Q.E.D. until such time as Q.E.D. shall deliver such
equipment and components to the Client. Q.E.D. shall obtain and maintain insurance against any such
loss or damage and shall provide to the Client certificates of insurance or other appropriate
documentation of such coverage, upon written request
II. MAINTENANCE
a) Q.E.D. shall maintain all Q.E.D. Proprietary Applications Software np imtiI six (6) months from
the date on which the Client accepts the Base Software Package (see Exhibit F), at no additional
cost to the Client. Maintenance on Hardware and Database Software provided by Q.E.D. shall
commence 90 days from the date of their installation.
b) Q.E.D. hereby grants the Client the option to enter into a one (1) year contract for Q.E.D.'s
maintenance services for all Licensed Software, and hardware components provided by Q.B.D. at
the prices and on the tenDS set forth in the Specifications. This option wilt expire thirty (30)
days after the expiration off the initia16 month maintenance period desaibed above.
12. SOURCE CODE
Q.E.D. agrees, on request by the aient, to place a copy of the source code for all Q.E.D. Proprietary
Applications Development Enviromnent Software (specifically FORGE97 and CAD97) identified on
Exhibit C, Licensed Software, in =row under a mutllally acceptable =row arrangement, which may
be a bank safe deposit box to which Q.E.D. and the aieot shall have joint aa:css. Such an escrow
airangement would provide that the somce code will be released to the aieot for its use within 1m
(10) days of the occurraice ofany one or more of the following eVents:
a) Q.E.D. ceases doing business;
b) Q.E.D. ceases to maintain the Licensed Software;
c)
Q.E.D. declares bankruptcy, seeks protection und.., the bllDkruptcy act, or is fOICed into
bankruptcy by its creditllrs. : .
The aient agrees to abide by all of the terms of the Licmses with respect to the somce code released
to it pursuant to this Section 12. All costs and expenses incurred in connection with establishiDg such
an escrow arrangement shall be borne by the Client.
The applications written using the Applicaton DevelopmeDt Environment are provided with the
FORGE or CAD tanguage scripts for those applications upon delivery of the software. These FORGE
CITY OF BOYNTON BEACH, FLORIDA
SAUlS AGRBBMBNT
Page 3
<
f:;
.. ,.
j) Q.E.D. shall defend any claim or proceeding brought against 1he Client to 1he extent that it is
based on an assertion 1hat 1he Client's use of 1he System under this Agreement constitutes an
iufringement of any United States patent, copyright, trade secret, trademark, or o1her property
interest rights, and shall indemnify 1he Client against all costs, damages and expenses finally
awarded against 1he Client which are attributable to such claim, provided that 1he Qient uotifies
Q.E.D. promptly in writing of any such claim or proceeding and gives Q.E.D. full and complete
au1hority, information and assistance to defend such claim or proceeding and further provided
1hat Q.E.D. shall have .sole control of the defense of any claim or proceeding and all negotiations
for its compromise or settlement. In the event 1hat the System is finally held to be infrUiging and
its use by 1he client is enjoined, Q.E.D. shall, at its election: (i) procure for the Client the right
to continue to use 1he System; (ii) modify or replace 1he System so that it becomes non-
infringing; or (ill) return to the Client 1he fee paid under this Agreement, less an allowance for
use of the System by 1he Client, prorating the useful life of the System over a five (5) year
period. Q.E.D. shall have no liability hereunder if1he Client modified 1he System in any manner
wi1hout 1he prior written consent of Q.E.D. and such modification is detemtined by a court of
competent jurisdiction to be a contributing cause of the inftingement or if the Client uses 1he
System in a manner contrary to 1he provisions of this Agreement or in conjunction with
unauthorized equipment. The foregoing states Q.E.D.'s entire liability, and 1he Client's exclusive
remedy, with respect to any claims of infringement of any copyright, patent, trade secret,
trademark, or other property interest rights by 1he System, any part 1hereof or the use thereof.
k) THE WARRANTIES CONTAINED IN TIllS SECTION 13 ARE IN LIEU OF ALL OTHER
wARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION,
WARRANTIES OF MERCHANTIBJLITY AND FITNESS FOR A PARTICULAR PURPOSE.
Q.E.D.'S EXPRESS WARRANTIES SHALL NOT BE ENLARGED, DIMINISHED OR
AFFECTED BY, AND NO OBUGATION OR UABILITY SHALL ARISE OUT OF, Q.E.D.'S
RENDERING OF TECHNICAL OR OTHER ADVICE OR SERVICE IN CONNECTION
WITH'THE SYSTEM.
14. CONFIDENTIALITY
Both parties recognize that their respective employees and agents, in the course of perfoJDlance of this
Agreement, may be exposed to confidential information and that disclosure of such infoJDlation could
violate rights of private individuals and entities. Each party agrees that it will not disclose any
confidential information of the other party and further agrees to take appropriate action to prevent
such disclosure by its employees and agents.
15. NON-ASSIGNMENT
Q.E.D. shall not assign or in any way transfer any intetest in this Agreement without the prior written .
consent of the Client; provided, however, that claims for any money due or to become due to Q.E.D. <
from the Oient may be assigned to a bank, trust company, or other financial institution without such
consent as long as notice of such an assignment is furnished promptly to the Client. Any such
assignment shall be expressly made subject to all defenses, rights of set-off or counterclaims which ."
would have been available to the Client against Q.E.D. in the absence of such assignment.
16. CANCELLATION AND MODIFICATION
Except as otherwise provided in Section 8, this Agreement may not be canceled or modified except by
the written mutual consent of both parties or as otherwise provided in this Agreement.
CITY OF BOYNTON BEACH, FLORIDA
SALBS AOREIlMl!NT
Page 5
.
20. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of,the state of
Florida.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals effective as
of the date ftrst set forth above.
Q.E.D.:
QUEUES ENFORTH DEVELOPMENT, INc.
BY~y(1PO-
James A. cOure
President
1;/17
ate
For the aien!:
CITY OF BOYNTON BEACH,
FLORIDA
By /~~It
~ d Broenmg te
As Mayor of Boynton Beach
city of Boynton Beach
100 East Boynton Beach Blvd
Boynton Beach, Florida 33425
CITY OF BOYNTON BEACH, FLORIDA
SA1.ES AGREEMENT
Page 7
,
~
EXHIBIT F
To
AGREEMENT BETWEEN
QUEUES ENFORm DEVELOPMENT, INCORPORATED
AND
CITY OF BOYNTON BEACH, FLORIDA
PAYMENT SCHEDULE
Payment shall be made as described below and as further referenced in Paragraph 8.
Software:
1. Thirty-three Percent (33%), plus 1I1e cost of 1I1e Informix upgrade to be paid upon
Contract Signing. ($103,197)
2. Thirty-three Percent .(33%) to be paid upon Installation of Base Software Package.
($94,518)
3. Thirty-four r""'<''IDt (34%) to be paid upon Acceptance of System. ($97,383)
City of Boynton Beach
Exhibit F
Page I
-
Exhibit G
To
Agreement Between
Queues Enforth Development, Inc.
and
City of Boynton Beach, Florida
Price List
IBase Products:
Description
CADlPartner'
POLICE/Partner"
FIRE/Partner'''
E911/Partner E911
Interface to E911 System
'Computer-Aided Dispatch
"Police Records Management
"'Fire Records Management
Part Number
(32 user) CPF32
List Discount Net Maint
105,000 20% 42,000 6300
21,000
21,000
11,950 20% 9,560 1434
Davs
Installation 10 INSTALL 13,600 20% 10,880
Training 14 TRAIN 15,680 20% 12,544
Tailoring 22 TAILOR 29,920 20% 23,936 3590
, (10 days of modifications of programs, plus 7 days of data conversion, plus 5 days for Fire Dept)
Informix RDBMS (32 user) INFORMIX 8,678 8,678
Base Cost: 149,598
I Requested Options: I
MOBILElPartner (50 user) MP50 36,875 20% 29,500 4425
MAPlPartner (3 seats) 15,900 12,720 1908
Subtotal: 191,818
(40 user) PCS40
FCIClNCIC
(110 user) PCM $900 each
One Time Discount
Mobile Project Management PJM
'CPU Staging and Loading, onsile installation of server and 5 mobiles,
8 hours training on administrative and user operations
Mobile Subtotal:
PacketCluster
FCIC/NCIC Interface
PacketCluster Mobile
44,000
8,200
99,000
-52,920
5,000
103,280
Total Cost:
295,098
This price Is for software only;
computer hardware Is not Included
In this pricing.
Travel, Hotel and Meals for attendance
at the System Manager's School Is not
included. School tuition Is provided
Page 1
-,
at no cost to the customer.
Approximate Annual Maintenance
'annual maintenance begins six months after base software installation
Page 2
26,335
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VI.-CONSENT AGENDA
ITEM C.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meetine. Dates in to City Clerk's Office
0 August 1,2006 July 17.2006 (Noon) 0
0 August 15,2006 July 31. 2006 (Noon) 0
0 September 6. 2006 August 14,2006 (Noon) 0
0 September 19,2006 September 5, 2006 (Noon) [8J
Requested City Commission
Meetine Dates
Date Final Form Must he Turned
in to City Clerk's Office
October 3, 2006
September 18,2006 (Noon)
October 17, 2006
October 2, 2006 (Noon)
November 8, 2006
October 16, 2006 (Noon)
Legal
Unfinished Business
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November 21, 2006
November 6, 2006 (NOOltP
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0 Announcements/Presentations l~
NATURE OF 0 Administrative 0
AGENDA ITEM lit Consent Agenda 0
0 Code Compliance & Legal Settlements 0
0 Public Hearing 0
City Manager's Report
New Business
..
RECOMMENDATION:
Approve Resolution No. 06-_ to authorize the City Manager and City Clerk to execute an agreement between the
City of Boynton Beach and the Cascade Lakes Residents' Association, Inc. to share the purchase cost and use of an
emergency diesel-powered pump at a City lift station.
EXPLANATION:
The subject agreement will allow the Cascade Lakes Residents' Association, Inc. and the City of Boynton Beach to
each contrihute 50% of the purchase price of a new diesel-powered pump that will be permanently installed at the
City's lift station no. 925, and sized to operate the lift station during power outage emergencies. The pump will be
self-priming, and sized to accommodate the entire sewage now from the development.
The City will purchase, install and maintain the pump for at least 10 years, whereas the Cascade Lakes Residents'
Associatiou will reimbnrse the City for its share of the purchase price.
PROGRAM IMPACT:
This agreement will allow cost-sharing, and the installation of an additional pump that will allow this lift station to
continue functioning during power outage emergencies.
FISCAL IMPACT:
The net cost to the City is currently estimated at $15,000, yielding a potential savings of approximately $15,000 due to
the 50% cost-sharing with the Homeowners Association.
ALTERNATIVES:
Fully fund any emergency equipment to be installed at this station, without assistance from the Residents' Association.
SIBULLETlN\FORMSIAGENPA ITEM REQUEST FORM.DOC
,,::,U,','t(,' 1:
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.~j<j. ;~::>/-
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
kJ/~
Department Head's Signature
t{f, /, {,U
Department Name
Assistant to City Manager ~
~
City Attorney I Finance
XC: Peter Mazzella
Michael Low
Tony Lombardi
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
1
2 RESOLUTION NO. R06-
3
4
5 A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING THE
7 AGREEMENT BETWEEN THE CITY OF BOYNTON
8 BEACH AND THE CASCADE LAKES RESIDENTS'
9 ASSOCIATION, INC., TO SHARE THE PURCHASE
10 COST AND USE OF AN EMERGENCY DIESEL-
11 POWERED PUMP AT A CITY LIFT STATION AND
12 AUTHORIZING THE CITY MANAGER AND CITY
13 CLERK TO EXECUTE SAID AGREEMENT; AND
14 PROVIDING AN EFFECTIVE DATE.
15
t6
17 WHEREAS, the Agreement with the Cascade Lakes Residents' Association, Inc., will
18 allow both parties to each contribute 50% of the purchase price of a new emergency diesel-
19 powered pump that will be permanently installed at the City's lift station No. 925; and
20 WHEREAS, the diesel-powered pump will be sized to operate the lift station during
21 power outage emergencies; and
22 WHEREAS, the City Commission of the City of Boynton Beach deems it in the best
23 interest, health, safety and welfare of the citizens and residents of Boynton Beach to enter into
24 the Agreement with the Cascade Lakes Residents' Association, Inc., for sharing the purchase
25 cost and use of an emergency diesel-powered pump to be installed at a City lift station.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28
Section I.
Each Whereas clause set forth above IS true and correct and
29 incorporated herein by this reference.
30
Section 2.
The City Commission of the City of Boynton Beach, Florida hereby
31 approves and authorizes the City Manager and City Clerk to execute the Agreement between
S:\CA\RESO\Agreements\Agmt with Cascade (Emergency Pump).doc
the City of Boynton Beach and the Cascade Lakes Residents' Association, Inc., for sharing the
2' purchase cost and use of an emergency diesel-powered pump to be installed at a City lift
3 station, a copy of said Agreement is attached hereto as Exhibit "A".
4
Section 3.
That this Resolution shall become effective immediately upon passage.
5
PASSED AND ADOPTED this __ day of November, 2006.
6
7
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19
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28 ATTEST:
29
30
31
32 City Clerk
33
34
35 (Corporate Seal)
36
37
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\RESO\Agrcements\Agmt with Cascade (Emergency Pump).doc
AGREEMENT TO PROVIDE SEWAGE PUMP
IN THE EVENT OF AN EMERGENCY
Tms IS A. N AGREEME~T, d~ted ~ O!D~ay of 5e-1~006' by and
between: Cfl5Cri 'pE .c-I1KJf: S J::.c=.'5: I ~ E AJlS>// ~sov/ A 77 o".J
THE CITY OF BOYNTON BEACH, a municipal corporation, organized and
operating under the laws of the Slate of Florida, with a business address of 1 00 E.
Boynton Beach Boulevard, Boynton Beach, Florida 33425, hereinafter referred to
as "CITY";
And
THE CASCADE LAKES RESIDENTS' ASSOCIATION, INC., a Florida not-
for-profit corporation, authorized to do business in the Slate of Florida, with a
business address of 5075 Cascade Lakes Blvd., Boynton Beach, Fl., 33437,
hereinafter referred to as "CLRA".
WITNESSETH
WHEREAS, CLRA is a Residents' Association that owns property located at 5075
Cascade Lakes Blvd, Boynton Beach, FL., 33437, and additional common areas as described in
the documents filed with the County of Palm Beach, Florida and,
WHEREAS, CLRA desires to have the CITY provide a diesel powered pump to be used
to operate CITY's Lift Slation number 925 in the event of an emergency, or other natural or
man-made disaster; and
WHEREAS, the parties hereto have concluded that the most efficient manner in which to
achieve the purposes and goals set forth above would be through the entering of this Agreement;
and,
NOW, THEREFORE, in consideration of the mutual promises contained herein and
Ten and no/IOO ($10.00) Dollars and other good and valuable considerations, the receipt,
sufficiency, and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
1.0 The aforesaid recitals are true and correct and are incorporated herein.
2.0 Puroose. The purpose of this Agreement is to authorize the CITY to provide a
diesel powered pump to the CLRA in the event of an emergency or other natural or man-
made disaster.
3.0 Resnonsibilities and Obligations:
3.1 CITY shall purchase a diesel powered pump of a sufficient size and power to
operate the CITY's Lift Slation Number 925.
Page I of6
3.2 CITY will purchase the diesel powered pump, and CLRA will provide CITY with
one-half of the purchase price upon the presentation of an invoice by CITY.
3.3 The diesel powered pump will be installed within the CITY's utility easement and
will be installed, owned, maintained and operated by CITY..
3.4 CITY will be responsible for installing the diesel powered pump permanently,
facilitating all connections to its lift station, and periodically testing the diesel
powered pump.
4.0 Term and Termination. This Agreement shall renew from day-to-day, unless
otherwise terminated in accordance with the terms hereof. This Agreement shall
terminate ten (10) years after the date on which the CITY installs the diesel powered
pump, or when the diesel powered pump is no longer capable of being repaired cost
effectively (i.e. the cost of repair would exceed 40"10 of the original value of the unit),
whichever occurs later. Notice of termination shall be addressed to the CITY or CLRA
as provided in this Agreement. Upon termination the CITY, at the CITY's option, will
remove or replace said diesel powered pump. If the CITY opts to replace said diesel
powered pump a new agreement shall be required for continued service to CLRA's
facilities.
5.0 Indemnification. The CLRA agrees to indemnifY and hold harmless the CITY, its
trustees, elected and appointed officers, agents, servants and employees, from and against
any and all claims, demands, or causes of action whatsoever, and the resulting losses,
costs, expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or
decrees, sustained by the CITY or any third party arising out of, or by reason of, or
resulting from the CLRA's negligent acts, errors, or omissions related to the performance
of obligations pursuant to this Agreement..
CITY is a state agency or subdivision as defmed in Chapter 768.28, Florida Statutes, and
agrees to be fully responsible for acts and omissions of its agents, contractors, or
employees to the extent permitted by law. Nothing herein is intended to serve as a
waiver of sovereign immunity by the CITY. Nothing herein shall be construed as
consent by the CITY to be sued by third parties in any matter arising out of this
Agreement or any other contract.
6.0 Default. In addition to the other remedies which CITY may have specifically set forth in
this Agreement in the event of EITIffiR party's default, EITIffiR party shall be entitled
to equitable relief to enforce the terms and conditions of this Agreement either through a
decree for specific performance or injunctive relief.
7.0 Notice. Any notice, request, demand, instruction or other communication to be given to
either party hereunder, except where required to be delivered at the Closing, shall be in
writing and shall be hand delivered or sent by Federal Express or a comparable over-
night mail service, or mailed by U.S. Registered or Certified Mail, return receipt
requested, postage prepaid, to CITY, CLRA, CITY Attorney and CLRA Attorney, at
Page 2 of 6
their respective addresses listed below, or by facsimile transmittal with a receipt
certifYing delivery:
City: Kurt Bressner, City Manager
City of Boynlon Beach
100 E. Boynlon Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425
Telephone No. (561) 742-6060
Facsimile No. (561) 742-6090
Copy To: James Cherof, City Attorney
Goren, Cheraf, Doody & Ezrol, PA
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, Florida 33308
Telephone No. (954) 771-4900
Facsimile No. (954) 771-4923
.. /II) Ai'!:!/) ~
CLRA: Fe. I<.S , I'resident
5075 Cascade Lakes Blvd.,
Boynlon Beach, Florida 33437
Telephone No. (561) 737-9986 (Property Manager)
Facsimile No. (561) 737-9443
Copy To:
Kit'''' /)il!,nc~ ESQ. Attorney of Record for CLRA
% j$"aKl:u. " /o/Ia..k:<DF'F
to' p~ ?DS"l
F' ..I..
Telephone No.
Facsimile No.
Notice shall be deemed to have been given upon receipt of said notice. The addressees
and addresses for the purpose of this paragraph may be changed by giving notice. Unless
and IDltil such written notice is received, the last addressee and address stated herein shall
be deemed to continue in effect for all purposes herelDlder.
8.0 AssilmDlent. The Contract shall not be assignable by either party.
9.0 Miscellaneous.
9.1 Counteroarts. This Agreement may be executed in any number of COlDlterparts,
anyone and all of which shall constitute the contract of the parties. The
paragraph headings herein contained are for the purposes of identification only
and shall not be considered in construing this Agreement.
Page 3 of6
9.2 Amendment. No modification or amendment of this Agreement shall be of any
force or effect unless in writing executed by both CLRA and CITY.
9.3 Attornevs' Fees. If any party obtains a judgment against any other party by
reason of breach of this Agreement, attorneys' fees and costs shall be included in
such judgment.
9.4 GoveminlZ Law. lbis Agreement shall be interpreted in accordance with the
laws of the State of Florida, both substantive and remedial.
9.5 Entire AlZreement. This Agreement sets forth the entire agreement between
OWNER and CITY relating to the Property and all subject matter herein and
supersedes all prior and contemporaneous negotiations, understandings and
agreements, written or oral, between the parties.
9.6 Comnutation of Dates. If any date computed in the manner herein set forth falls
on a legal holiday or non-business day or non-banking day, then such date shall
be extended to the first business day following said legal holiday or non-business
day or non-banking day.
9.7 Time is of the Essence. Time is of the essence and failure of the CITY to
exercise the option granted hereby on or before the Option Acceptance Date shall
cause this Agreement to terminate and be of no further force or effect. The
provisions herein contained shall be strictly construed for the reason that both
parties intend that all time periods provided for in this Agreement shall be strictly
adhered to.
9.8 No RecordinlZ. Neither this Agreement nor any notice or memorandum hereof
shall be recorded in the public records of any county in the State of Florida.
9.9 Internretation. Should any term or provision of this Agreement be subject to
judicial interpretation, it is agreed by CLRA and CITY that the court interpreting
or construing the same shall not apply a presumption that the term or provision
shall be more strictly construed against the party who itself or through its agents
and attorneys of each party have participated in the preparation of the terms and
provisions of this Agreement and that all terms and provisions have been
negotiated.
9.10 Cantions. HeadinlZS. Etc. Captions, headings, section and subsection numbers in
this Agreement are for convenience and reference only, and shall have no effect
upon the meaning of any of the terms or provision herein.
9.11 Waiver. Failure of either party to insist upon compliance with any term or
provision hereof shall not constitute a waiver thereof, and no waiver of any term
or provision of this Agreement shall be effective unless it is in writing and signed
by the party against whom it is asserted. Any waiver of any term or provision of
this Agreement shall only be applicable to the specific term or provision and
Page 4 of6
instance to which it is related, and shall not be deemed to be a continuing or
future waiver as to such term or provision or as to any other term or provision.
9.12 No Third Party Beneficiarv. The terms and provisions of this Agreement are for
the exclusive benefit of CLRA and CITY, and not for the benefit of any third
party, and this Agreement shall not be deemed to have conferred any rights,
express or implied, upon any third party.
9.13 Additional Documents. The PARTIES hereby agree from time to time to
execute and deliver such further documents and do all matters and things which
may be convenient or necessary to more effectively and completely carry out the
intentions of this Agreement. CLRA hereby represents to CITY, with full
knowledge that CITY is relying upon these representations when entering into
this Agreement with CLRA, that CLRA has sole interest in the Property and that
no other person, entity, or mortgagee has any interest in said Property.
9.14 Le281 Renresentation. It is acknowledged that each party to this Agreement
had the opportunity to be represented by counsel in the preparation of this
Agreement, and accordingly, the rule that a contract shall be interpreted strictly
against the party preparing same shall not apply due to the joint contribution of both
PARTIES.
IN WITNESS WHEREOF, the PARTIES hereto have made and executed this Agreement
on the respective dates under each signature: the CITY through its City Commissioners, signed by
and through its City Manager, authorized to execute same by City Commission action on the_
day of , 2006, and CLRA, by and through the undersigned officers duly
authorized to execute same.
CITY
CITY OF BOYNTON BEACH, FLORIDA
ATTEST:
BY:
KURT BRESSNER, CITY MANAGER
JANET PRAINITO, CITY CLERK
APPROVED AS TO LEGAL FORM:
OFFICE OF THE CITY ATIORNEY
Page 5 of6
HOA
Florida
THE CASCADE LAKES
RESIDENTS' ASSOCIATION, INC., a
not- for-profit co ration
WITNESSES:
BY:
II t'.. )~ R- fkE /},;;: 11) ?
Y:>-%h
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/LES
Print Name
--
STATE OF rL0R.-'2>l'I--
COUNTY OF ~L>7/ 8EIlC}J
BEFORE ME, an officer dilly authorized by law to administer oaths and take
acknowledgments, personally appeared ftJ/ LES /J LI EIC ,
who is personally known to me GO-- ..116 1...,(, pIli tided as
identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes
mentioned in it and is dilly authorizedLl to execute the foregoing Agreement on behalf of
CJlSC.IIJ>E l/}xX;s IZE5J?JJ;N-r-i, / r<;;S:oCI117/0rJ
IN WITNESS OF THE FOREGOING, I have set my hpnd and official seal at in the
State and County aforesaid on this ~ O~ day of ~ e..v6c...<-- 2006.
~ a\. Notary PL'bj~ Slate of Florida I
. . JoeHlIiI>erstein
'\ ~ / My Commission PP352543
Of ~ Expires 0910212008
Y PUBLIC
OEL- VU8E,bSi1=/tJ
Print or Type Name
My Commission Expires:
DNT:dnt
H:\1990\900182.BB\AGMI\Fairmont Place GeneratoT.doc
Page 6 of 6
VI.-CONSENT AGENDA
ITEM C.3
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVI
(~
Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon.) 0
0 August 15, 2006 July 31, 2006 (Noon) 0
0 September 6, 2006 August 14,2006 (Noon) 0
0 September 19,2006 September 5, 2006 (Noon) ~
Requested City Conumssion Date Final Fonn Must be Turned
Meetinl! Dates in to City Clerk's Office
October 3, 2006 September 18, 2006 (Noon)
October 17, 2006 October 1, 2006 (Noon)
November 8, 2006
October 16, 2006 (NOOn~
:z:
November 6, 2006 (No@
,
N
November 21, 2006
NATURE OF
AGENDA ITEM
o
o
~
o
o
o City Manager's Report
o New Business
o Legal
o Unfmished Business
o
Announcements/Presentations
Administrative
Consent Agenda
Code Compliance & Legal Settlements
Public Hearing
"
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RECOMMENDATION: Motion to approve and authorize signing of an Agreement for Water Service Outside the City
Limits with Ronald L Dawson for the property at 7833 Loomis St, Lantana, FL ( Tropical Terrace L T 134 ).
EXPLANA nON: The parcel covered by this agreement includes a single family home located in the San CastlelRidge
Grove project area. Only potable water is available for connection to the property at this time due to recent water
main improve-ments constructed by Palm Beach County as pari of a neighborhood improvement project. (See
location map.
PROGRAM IMPACT: A Water Distribution main has recently been completed on this street, allowing for the service
to this parcel. No additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
ALTERNATIVES: None. This parcel is within the Utilities service area.
~4.o( ,1.2 ,<.4-..., "/,,,', 11 /7 ~
Department Head's Signature ~nager's Signature
Assistant to City Manager ~
~
1M I (, tie'.!;
Department Name
City Attorney / Finance
xc:
!iPeter Mazzella (w/ copy of attachments)
Michael Rumpf, Planning & Zoning "
Anthony Penn
File
S:IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
I RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION OF AN AGREEMENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND RONALD L. DAWSON;
9 PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 7833 Loomis Street, Lantana, Florida (Tropical
14 Terrace Lot 134); and
15 WHEREAS, the parcel covered by this agreement will include a single-family home
16 located in San CastlelRidge Grove project area; and
17 WHEREAS, water main improvements have recently been constructed by Palm
18 Beach County as part of a neighborhood improvement project on this street allowing for the
19 service to this parcel; and
20 WHEREAS, no additional construction will be required by the City to serve this
21 property.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2.
The City Commission hereby authorizes and directs the City Manager
28 to execute a Water Service Agreement between the City of Boynton Beach, Florida and
S:\CA\RESO\Agrcements\Water SCTvice\Dawson Water Service AgreemenLdoc
I Ronald L. Dawson, a copy of said Agreement is attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
3
4 PASSED AND ADOPTED this _ day of November, 2006.
5
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10
II Mayor
12
13
14
IS Vice Mayor
16
17
18
19 Commissioner
20
21
22
23 Commissioner
24
25
26
27 Commissioner
28 Attest:
29
30
31
32 City Clerk
33
34 (Corporate Seal)
2
S:\CA\RESO\Agreements\Water Service\Dawson Water Service Agreement.doc
THIS INSTRUMENT PREPARED BY
JamL": /\ _ Chcrof, Esquire
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd.
Suite 200
rt. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMITS AND COVENANT FOR ANNEXA nON
11 THIS AGREEMENT made on this & day of (J c.fo bc.r ,200 4> , by and between
t"OY'lc:1 \ d L. 'Da..vOSOI'\ hereinafter called the "Customer", and the
CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida, hereinafter called
the "City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City
at the earliest practicable time.
NOW THEREFORE, for and in consideration ofthe privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
I. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represen1s is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are g Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulillions to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customerwill pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rales for service and equipment
in connection with water service outside the City limits applicable under City Ordinances and rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an
Irrevocable Special Power of Attorney granting to the City the power and authority to execute and
advance on behalf of the Customer a voluntary petition for annexation. Customer covenants that it
shall cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
9. Annexation is intended to be and is hereby made a covenant running with the land
described in Paragraph I of this Agreement. This Agreement and the power of attorney referenced
herein is to be recorded in lhe Public Records of Palm Beach County, Florida, and shall be binding
on the Customer and all subsequent transferees, grantees, heirs, successors and assigns.
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
S:\CA\AGMTS\Water Service\Waler Service Agreemeilt - Rev J-6-06.doc
2
prohibitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies having jurisdiction over such matters. Also, the City shall have no liability in the
event there is a reduction, impainnent or tennination of water service due to acts of God, accidents,
strikes, boycotts, blackouts, fire, earthquakes, other casualties or other circumstances beyond the
City's reasonable control.
II. The Customer hereby agrees to indemnify, defend and hold hannless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and
agents (Both in their individual and official capacities) from and against all claims, damages, law
suits and expenses including reasonable attorneys fees (whether or not incurred on appeal or in
cOlmection with post judgment collection) and costs rising out of or resulting from the Customer's
obligation under or perfonnance pursuant to this Agreement including disputes for breach of
warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
(REMAINDER OF PAGE INTENTIONALLY LEFf BLANK)
S:\CA\AGMTS\Water Service\Waler Service Agreement - Rev 1--6-06.doc
3
AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FO,l{ ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
f:! 0 j.J -"'l '- 0 L. ,J)Au,JSO J..J (INSERT NAME)
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ..j'~ay of
&b~ ,200-'-
WITNESS: ~
~c. Mk
~~~atur~ ; l)~ 1
Printed Witness Name
INDIVIDUAL(S) AS OWNER(S):
t ~<<:/ )~--
, Owner Signature
Rc>Y'\._\ d LV At.--S"" .
Printed Owner Name
Witness Signature
Printed Witness Name
Witness Signature
Owner Signature
Printed Witness Name
Printed Owner Name
Witness Signature
Printed Witness Name
FOR INDIVIDUAL(S) NOTARIZATION:
STATE OF FloraL,,- )
) ss:
COUNTY OF lhc..l&.4.M )
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
RtncJ" 1... {J;fWSiH) to me known to be the person(s) described in and who
executed the foregoing instrument that he/she acknowledged before me that he/she executed the
same; that the individual was personally known to me or provided the following proof of
identification: f::i. j)lUv~r.:. LueAJs e- .
/,()'!!)T}"ESS my hand and official seal in the County and State last aforesaid this c15 day of
~ h..R-r- , 200~.
My Commission expires:
NOTARY PUBUC.STATE OF FLO
~ Judith A. PyleN
Commission # D0421
Expires: APR. 21, 2009
Bonded Thru Athmtic Bonding Co., Inc.
(Notary Seal)
AGREEMENT FOR WATER SERVlCE OUTSIDE THE CITY LIMITS AND
COVENANT F~ ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
~.>'/LO L ./JAr.M.S'I';....J (INSERT NAME)
CITY OF BOYNTON BEACH, FLORIDA
a Florida municipal corporation
Kurt Bressner, City Manager
ATTEST:
City Clerk
Approved as to form:
City Attorney
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
1 HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally
appeared ___~. .._.__.______, City Manager and
City Clerk respectively, of the City named in the foregoing agreement and that they severally
acknowledged executing same in the presence of two subscribing witnesses freely and voluntarily
under authority duly vested in them by said City and that the City seal affixed thereto is the true
corporate seal affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this
____~_ ,200_
day of
(Notary Seal)
Notary Public
My commission expires:
S:\CA \AGMTS\ Water Service\Water Service Agreement - Rev 1--6.-06_doc
5
Palm Beach County Property Appraiser Property Search System
Page 1 of2
Property Information
Location Address: 7833 LOOMIS ST
~
Municipality: UNINCORPORATED
Parcel Control Number: 00-43-45-10-07-000-1340
Subdivision: TROPICAL TERRACE IN
Official Records Book: 08816 Page: 1383 Sale Date: Jun-1995
LegillDescriptilln: TROPICAL TERRACE LT 134
Owner Infllrmation
Name: DAWSON RONALD L
Mailing Address: 7833 LOOMIS ST
LANTANA FL 334626119
Sales Information
Sales Date Book/Page
Jun-1995 Q.8.816L1"J!~
Price 5i1J_e.TYPe Owner
$54,900 WARRANTY DEED DAWSON RONALD L
Exemptions
Regular Homestead: $25,000
Total: $25,000
Year of Exemption: 2006
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
US.'iLClld.e: 0100
.~.996 P ~995 2004. Tax Year 2006
5122.46 $84 973 ~76 725 Number of Units: 1
$43.899 $28.50E ~15 663 'Total Square Feet: 1408
5166.361 ot 113 479 ~92 388
Description: RESIDENTIAL
* in residential properties may indicate living area.
P = Preliminary Values
Assessed and Taxable Values
Tax Year:
Assessed Value:
Exemption Amount:
Taxable Value:
Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
2906 P
166 361
2500
141361
290.4
92 388
o
9238
2905
113479
113 47
2996 P
2592
270
2862
~oOS 2004
2 16 1 80
243 191
2 405 1 993
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http://www.co.palm-beach.f1.us/papaJaspxlweb/detaiUnfo.aspx?p _ entity=0043451 00700... 10/25/2006
Palm Beach County Pl'Operty Appraiser Property Search System
Page 2 of2
@ 2004 Palm Beach County Property Appraiser.
",.
.':i/
hlt,,:/ /www.co.l.alm-beach.fl.us/l.al.alaspxiweb/detail_info.asl.x?p _ entity~0043451 00700... 1012S/2006
THIS INSTRUMENT PREPARED BY:
James A. Cherof, Esquire
Goren, Cherof, Doody and Ezra!. P.A.
3099 East Commercial BlvtL
Suite 200
FI. lauderdale, Fl 33308
IRREVOCABLE SPECIAL POWER OF ATIORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF H\ 1M Beach e.c>u n.,
I/We,Ro 00.\(\
L. 1::x:tw san
, hereinafter "Grantee",
hereby make, constitute, and appoint TIlE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole purpose of
executing on behalf of Grantee the power to initiate, maintain, and complete a voluntary petition
for annexation of the real property descn'bed herein into the CITY OF BOYNTON BEACH.
This power shall extend to the CITY OF BOYNTON BEACH full and complete authority to act
on Grantee's behalf to accomplish annexation by any available means. The real property which is
the subject of this power is described as follows:
PCN No.: t)O- J.J3 - J.!S -/0 - 07-000 -1.1'10
The powers and authority of my attorney, THE CITY OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the RS- day of
~ 20~ and the powers and authority shall be irrevocable by Grantee.
IN WITNESS WHEREOF, we have hereunto set our hands and seals the ,;ja day of
~, in the year 20Q/p
Sealed and delivered in the presence of
vhe. ~.
~tnfSs Signature . \)
.'LE'I W"\ 0. W\ I e f<.
Print Name
~/fL~~.._~
~er Slgnal'j
~C'~\ L\?~
Print Name
Witness Signature
Print Name
Owner Signature
Witness Signature
Print Name
Print Name
Witness
Print Name
STATE OF FLORIDA )
) SS:
COUNTY OF PALM BEACH )
#L. TJIE FOREGOING INSTRUMENT was~knowledged bef9{e me this ~ day of
~~ 2~ by lJ>o4<...f) L. LJ~Sd)V and
- , who are known to me or who have produced
- h /)/l/Y t'1tS 4 c ~ as identification who did/did not take an 0
NOD\Ry PUBIJC.SW'E OF FLORIDA
~ Judith A. Pyle
'!W1COmmlsslon #D0421091
Bonded Thru~::u,~~~ 21, 2009
0,,,,10# Co" ItJI!,
Type or Print Name
Commission No.
My Commission Expires:
S:\CA\AGMfS\WaterService"flowerofatty.doc-l-6-06
H:\1990\900 182.BB\AGMf\Power of Attorney-Ind 1-30-06_doc
...
1 in. = 40.7 feet
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Location - 7833 Loomis Street
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VI.-CONSENT AGENDA
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must he Turned
Meetin!! Dates in to City Clerk's Office MeetinlI Dates in to Citv Clerk's Office
D August I, 2006 July 17, 2006 (Noon.) D October 3, 2006 September J 8,2006 (Noon)
D August 15, 2006 July 31, 2006 (Noon) D October 17, 2006 October 2, 2006 (Noon)
D September 6, 2006 August 14,2006 (Noon) D November 8, 2006 October 16,2006 (Noon)
D September 19, 2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfmished Business
D Public Hearing D
RECOMMENDA nON: Motion to approve Resolution No, R06- _ approving and authorizing Cbange Order #6
for the Library Expansion Project in the amount of ($396,137.52). This includes cost escalations in the amount of
$6,303 to the contractor from the subcontractors aud credit balances from the contractor to City for Owner Direct
Purchases, which allows tbe City to take advantage of tbe Tax/Cost Savings Recovery Program hy purchasing direct
and Permit Fees credit in the amount of $402,440.52.
EXPLANA nON: Tbis contract adjustment is to cover additional subcontractor increases due to cost escalations in
material, labor and transportation, unforeseen required materials, Direct Purchasing and permit fee credits since
original bid of August 2004. (See Exhibit A). Tbe contractor renegotiated contracts witb subcontractors in tbe order
of urgency to tbe project so that the construction scbedule will not be delayed. ]t is difficult, if not impossible, to get
quotes that are good for longer than 30 to 60 days out. The project team is working hard to minimize cost increases
by value engineering tbe project witbout causing substantial impact to the project. This approval includes tbe
approval of an additional $50,000 for contingency work. This contingency was requested on the montbly report with
Cbange Order #5 at tbe July ]8, 2006 Commission Meeting, but was not included in tbe resolution.
Exhibit A
Change Order #6 includes the following increases and credits:
A) Fire Resistive Cementious fire spray
B) Rexel Cons. Electrical Supply (Sales Tax Savings Reduction)
C) Electrical Supplies, Inc. (Sales Tax Savings Reduction)
D) YKK AP (Sales Tax Savings Reduction)
E) Plan Reproduction
F) Elevator Dimensions
G) Stain Wood Doors
H) Spyder double tie backs - (deleted from project)
I) Trane Direct Purcbase (Sales Tax Savings Reduction)
J) Sbips Ladder
K) Security Gates - (Sales Tax Savings Reduction)
L) Towel Dispensers
M) Self Closing Taps
N) Additional Cnnduit for data
0) Credit Permit Fees due to City
S:IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
$8,947
($29,798.70)
($195,960)
($45,629.82)
$305
$3,786
$5,831
($],600)
($100,560)
$5,709
($30,492)
$867
$923
$]3,750
($32,215)
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
TOTAL CHANGE ORDER #6 ($396,137.52)
The taxlcost savings plan is designed to save the City of Boynton-Beach sales taxlcost on certain construction
materials and equipment. The City's cost of these materials must be subtracted out of the original bid and added to
the city's total construction costs as outlined in Exhibit B. Total net savings $28,357.52.
Exhibit B - Owner Direct Purchases
A) Rexel Cons. Electrical Supply
B) Electrical Supplies, Inc.
C) YKK
D) Trane
E) Sentry Technologies - Security Gates
TOTAL OWNER DIRECT PURCHASES
$27,980
$184,000
$43,047
$94,868
$17,885
$367,780
City Tax Savings Program Spreadsbeet (See Exhibit B)
Construction Schedule (See Exhibit C)
Monthly Status Report (See Exhibit D)
Change Order Log (See Exhibit E)
PROGRAM IMPACT: To keep the project according to schedule, the items included in this change order need to be
approved. Also needing approval is the credit balances (taxlcost savings plan) need to be deducted from original
Sessoms contract amount and added back into total construction costs (less taxlcost savings) as Owner Direct
Purchases.
FISCAL IMPACT: Change order #6 subtracts $396,137.52 from the original contract sum bringing the contract
total to date $6,682,672.48, then adds $367,780.01 to construction costs to pay for Owner Direct Purchases. (See
Exhibit F)
Exhibit F - Total Construction Cost Summarv
Original Contract Sum was
Net Change by Previous Change Orders
The Contract Sum of the last change order #5 was
The Contract Sum will decrease by current change Order #6
New Contract Sum will be
Owner Furnished Equipment
Owner Direct Purchases
Contingency
Construction Contract + Owner Equipment + Owner Direct
Purchases + Contingency
Commission Approved CIP Budget
CIP Library Construction Balance Remaining
$5,727,485.00
$1,351,325.00
$7,078,810.00
($396,137.52)
$6,682,672.48
$ 137,137.00
$ 367,780.00
$ 50,000.00
$7,237,589.48
$7,279,000.00
$ 41,410.52
r other bidders that could supply the
s.
AL TERNA T1VES: The only alternative would be to stop the project and look
products. This would lead to more delays in addition to product cost esca ati
8w1 ~:.!llliJ1ril~
Department Name
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC
City Manager's Signature
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING CHANGE ORDER
5 #6 WITH SESSOMS CONSTRUCTION FOR THE
6 BOYNTON BEACH LIBRARY PROJECT;
7 DECREASING THE GENERAL CONTRACTOR'S
8 CONTRACT SUM BY $396,137.52 AND INCREASING
9 THE CITY'S CONSTRUCTION COSTS BY $367,780.00
10 TO PAY FOR OWNER DIRECT PURCHASES FOR A
11 TOTAL NET SAVINGS OF $28,357.52; PROVIDING
12 FOR A $50,000.00 CONTINGENCY; AND PROVIDING
13 AN EFFECTIVE DATE.
14
15 WHEREAS, the City of Boynton Beach, through owner direct purchases, has been
16 able to take advantage of a Tax/Cost Savings Recovery Program; and
17 WHEREAS, due to these savings the General Contractor's contract will be reduced
18 by the sum of$396,137.52; and
19 WHEREAS, the City's construction costs will be increased by $367,780.00, saving
20 the City a net sum of$28,357.52; and
21 WHEREAS, Change Order #5 was to include the approval of an additional
22 $50,000.00 for contingency work; and
23 WHEREAS, the City of Boynton Beach has reviewed Change Order #6 and has
24 determined that the contract changes set forth therein are both necessary and appropriate.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section I.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
30
Section 2.
The City Commission of the City of Boynton Beach, Florida does
T:ICAIRESOICHANGE ORDERSlLibrary Project CO 6.doc
hereby authorize and direct the approval and execution of Change Order 006 decreasing the
2 General Contractor's contract with Sessoms Construction for the Library Expansion Project
3 by $396,137.32 and increasing the City's construction costs in the amount of $367,780.00
4 for a total savings of $28,357.52 due to owner direct purchases, a copy of which is attached
5 hereto as Exhibit "A".
6
Section 3.
The City Commission approves $50,000.00 for contingency work
7 requested in Change Order #5.
8
Section 4.
The new contract sum, including all pnor change orders, owner
9 equipment, owner direct purchases and contingency is $7,237,589.48.
10
Section 5.
This Resolution shall become effective immediately upon passage.
11
PASSED AND ADOPTED this~___. day of November, 2006.
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 ATTEST:
29
30
31 City Clerk
32 (corporate seal)
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
T:ICAIRESOICHANGE ORDERSlLibrary Project CO 6.doc
EXHIBIT A
. AlA Document G701™ - 2001
Change Order
PROJECT (Name and address):
Boynton Beach Library
208 South Seacrest Blvd.
Boynton Beach, FL 33435
TO CONTRACTOR (Name and address):
Sessoms Construction
7485 Davie Rd. Ext.
Hollywood, FL 33024
CHANGE ORDER NUMBER: 006
DATE: October 31, 2006
OWNER: 181
ARCHITECT: 181
CONTRACTOR: 181
FIELD: 0
OTHER: 0
ARCHITECT'S PROJECT NUMBER: 0320802
CONTRACT DATE: May 04. 2005
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOllOWS:
(Include, where applicable, any undisputed amount anributable to previously executed Construction Change Directives)
A) Fire Resistive Cementious Fire Spray........... ..... .................... .................................. .............$8.947.00
B) Rexet Cons. Electrical Supply (Sales Tax Savings Reduction).. ............ .........,,($29,798.70)
C) Electrical Supplies (Sales Tax Savings Reduction) .. .............................. .. ...($195,960.00)
D) YKK AP (Sales Tax Savings Reduction) ...... .. .......... .........."....... ..",,($45.629.82)
E) Plan Reproductinn .............................. . ................... .................. .............$305.00
F) Elevator Dimensions .... ...... -.................... ................................... ...$3,786.00
G) Stain Wood Doors .......................... .................. ."......... ......................$5,831.00
H) Spyderdouble tie backs ..................................... ................... .............. ............ ....... ........($1,600.00)
I) Trane Direct purchase (Sales Tax Savings Reduction) ................. ....($100,560.00)
J) Ships Ladder ........................... .................. ............. ............... ...$5,709.00
K) Credit for Security Gates.... ............. ................ ................. ........................... .($30,492.00)
L) Towel Dispencsers ............................. ............n....... ................................$867.00
M) Self Closing Taps....... ............................ ........ ...... .......................... ..$923.00
N) Additional Conduit for data ......... ......................... . ........$13.750.00
0) Credit Pennit Fees ...... ..... ...................... ................ .......$(32,2t5.00)
The original Contract Sum was
The net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be decreased by this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be increased by Zero ( 0 ) days.
The date of Substantial Completion as of the date of this Change Order therefore is January 21. 2007
$
$
$
$
$
5,727,485.00
1.351,325.00
7,078,810.00
(396,137.52)
6,682,672.48
1'ICtE~'d"""'IIatim:1ut1t!~irrtlre-emrtr=~-eo=r1'i""'urtJuar.mreetl1l>l:lXimtmrf'rtce wl,iLI.
lia e hileR 8lMIteR~~e~Jt.(;I:taRg&-g,H:eeK~tH4lte-oef;t-aRd-Hml! have BfleH &gfN&tifNlR-ey.eeth-the.{)wftef-ftft&
Q.wbla.o"hn;itt..mieh-ea3~ a C1.u..ge-Bnf~eettted-to-'!my....~...<t, 11.e-eO:l.~I......l;mr-C-+rmtge-Direetive.-
AlA Document G7D1""" - 2001. Copyright @ 1979. 1987. 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AlA-
Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproductfon or distribution of this AlA- Document, or any 1
portion of It,. may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document
was produced by AlA software at 10:59:25 on 11/02/2006 under Order No.1000228140_9 which expires on 3/2112007, and is not for resale.
User Notes: (4068729110)
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
eJ
;f- D l. 0(,
Sessoms Construction
CONTRACTOR (Finn name)
7485 Davie Rd. Ex\., Hollywood. FL
33024 .
ADD~~~
~t~
/.&1 _~117-5
(Typed name)
11/07 lOb
DATi I
City of Boynton Beach
OWNER (Finn name)
208 South Seacrest Blvd., Bonnton
Beach, FL 33435
ADDRESS
SchenkeJShultz Architecture
ARCHITECT (Finn name)
1300 N. Congress Avenue, West Palm
Beach, FL 33409
ADDRESS
BY (Signature)
Samuel
(Typed
(Typed name)
DATE
DATE
AlA Document G701TM _ 2001. Copyright @ 1979, 1987.2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA8
Document Is protected by U.S. Copyright Law and International Treettes. Unauthorized reproduction or distribution of this AlA- Document, or any 2
portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document
was produced by AlA software at 10:59:25 on 11/0212006 under Order No.1000228140_9 which expires on 3/21/2007, and is not for resale.
User Notes: (4068729110)
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Monthly Status Report: November 2006
Boynton Beach City Library
EXHIBIT D
To: Mayor and City Commissioners
From: Library Project Team (Owner/Architect/Contractor)
Project Status Narrative:
The project construction is continuing. The roof membrane is being installed and
window glass and doors are scheduled for installation this month. This will dry in
the building, allowing work to proceed without weather delays.
Project Schedule:
The project's anticipated schedule of substantial completion is for late January of
2007 based on the delays by the unforeseen Bellsouth 600 pair cable and the loss
oftime due to Hurricanes Wilma and Ernesto and other inclement weather days.
Project Issues:
I. Contractor has signed on majority of subcontractors
2. Value Engineering (VE) analysis is complete and incorporated in change
orders.
Owner Equipment:
Voice & Data Wiring
Voice & Date Equipment
Wireless Equipment/Switches
Public Address (PA) System
Burglar Alarm System & Wiring
Access Door Control System (4) Doors
Book Drop
Digital Video Security Management System
TOTAL
Proiect Cost to date:
Contract Amount:
Change Order No. One:
Change Order No. Two:
Change Order No Three:
Change Order No Four:
Change Order No. Five
Change Order No. Six
Total Contract to Date: $6,637,293.00
Contingency: $ 665,589.00
Owner Equipment Unknown
Direct Purchase (Tax Savings)
Total estimated Contract $7,302,882.00
% Over Original Bid
As of 11-05
$5,727,485.00
$ 189,963.00
$ 85,615.00
$ 171,902.00
$ 462,328.00
$ 441,517.00
27.5%
$36,693
8,590
21,245
2,625
15,900
7,200
6,000
38.884
$137,137
As of 11-06
Status
($ 396,137.52)
$7,078,810.00
$ 50,000.00
$ 137,137.00
$ 367,780.00
$7,237,589.48
approved
approved
approved
approved
approved
Pending
20.0%
L k~~~ripti()n
I{CO 30 hre Resi~tive Ct:mentious fire spray
ReO 40 Rn.c1 C:ons_ I~lectrical Supply
R(:O 42 Electrical Supplie~
ReO 43 \XK AI'
Reo 44 Plan Reproduction
RCO 45 Elevator Dimensions PI{ 4
RCO 46 Stain Wood Doors PR 22 9/25/06
ReO 47 Spyder double tie backs
ReO 48 Trane Direct purchas
RCO 49 Ships Ladder PR 15 8/15/06
R(:O 50 Credit for Security C;atc~
RCO 51 Sensor Faucets
ReO 52 TowelOispensers
Reo 53 Soap Dispensers
ReO 54 Self closing taps
ReO 55 Data Conduit
RC() 56 Permit Reduction
PI{ 8
PH. 10
PR 13
PR 17
PR21
PR 23
PH. 25
ASI6
AS!7
ASl 8
Delete Asphalt
Remove Drive Through
Drive up Book Drop
Falcon 1000 Waterless Urinals
Data Information Kiosk
1 JV AC Trouble Alarm
Parking Lot Islands
Casework/GWB
'i'rellis
Referencc Desk
Voice and Data Wiring-
\' oiet: & Data Equipment
Wireless Equipment/Equipment
Public Addn:ss System
Burgler Alarm System & Wiring
Access Door Control System (4) Doors
Digtial Video Security j'vianagemt:IlI Sy:-:tem
Book Drop Box
Totals by Activity
Boynton Beach library
Change Order # 6
11/2/2006
EXHIBIT E
1):\It:
Commi~10n :\pprovt:d Change Order It 6 Owner r'\unished Equip
06/21/06
07/12/0()
07/12/0()
07/13/0(J
08/15/06
(Y) / 05/ OC)
09/27/06
09/28/0()
1O/05/0r,
10/06/06
10/13/06
1O/n/06
09/20/06
10/18/06
10/25/06
10/31/06
11/01/06
03/24/0()
04/25/0()
07/25/06
09/18/06
09/21/06
10/10/06
IO/20/0()
08/25/06
09/08/06
09/08/06
06/14/06
06/14/06
06/14/06
06/14/06
06/14/0CJ
06/14/06
(l.OO
The Original Contract Sum was
Net Change by Previous Change orders
The Contract Sum prior to this change order was
The Contract Sum wiil decrease by this change order in the a
The nt:w contract Sum will be
5,727,485.00
1,351,325.00
7,078,810.00
(396,13752)
6,682,67248
Owner Furnished Equipment
Dircct Purchase (fax Saving Program)
(:onringency
COllst. Contract + OFS + DP+Contingency
137,137.00
367,780.00
50,000_00
7,237,589.48
$8,947.00
(S2(),798.7())
(5 I <)5,960.00)
(545,629.82)
5305.00
S3,786,OO
55.831.00
(51,60000)
(5 I 00,560.00)
55,709.00
(530,492.00)
IkletnJ
5867.00
SO.OO
592300
513,750.00
(532,215.00)
\mmelld('d PR 2.1
(5396,137.52)
536,69300
$8,590.00
521,24S'<XI
52,625.00
S15,900.00
$7,200.00
538,884.00
56,000.00
$137,137.00
,~~.'~~i;! Sessoms
~ CONSTRUCTION
1....2~ COMPANV,.INC.
0)
'. .~... .:
~,-
.
.:. ~:-_.~.':: ~
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
fR1lECG~Y~IE[f]
JUN .2 3 2006
SCHENKEL & SHULTZ INC
WEST PALM ""~.. '
""""", Fl
DATE:
June 21,2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTU E
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04ICJD
RCO #039, Project Log #96
Description of Proposed Change:
Provide Southwest vermiculite cementitious fire resistive material at the joist & deck - Fire
Stop Systems, Inc. June 9, 2006 quote and SCCllabor for clean up (2 men for 2 days @
$199.00/day and one dumpster charge @ $275.00)
Reason for Change:
As directed in Architect's Supplemental Instruction Number: 4 and per RFI #074 response
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 8,271
$ 414
$ 8,685
$ 174
$ 8,858
$ 89
$ 8,947
PROPOSED CHANGE IN CONTRACT TIME: Five (5) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 - Boynton Beach LibrarylChange OrderslRco #39
Alchitect's Supplemental Instruction
.r~\; 1 U~ I
SCHENKaSHUL'tZ
ri [J CI A'R,eHI TEe T'U IHi. 00'0
Architect's Supplemental Instruction
Boynton Beach Library - 0320802
Boynton Booch City Library
20B S. Soaaost Blvd.
Boynton BOKh, FL 33435
Phone: (56)) 742-6380
Fax: (561) 742.63BI
Date : 5/412006
Nwnber : 4
To: Lee Sessoms
Sossoms Construction Co.
7485 Davie Rd. Extension
Hollywood, FL 33024
From: John Carr
SchO!lkelShultz
1300 N. Conlo\f865 Ave
West Palm Beach, FL 33409
Subject
Spray lltI Fireproofing
R...on
Code RequlremOllt
Contr.c:t DlIte
The wadI.: shall b~ cflrri.d OUt illllcoordanec with tho fol1owiDlliuppLomlltntld ihJlNQdonslnuc:d in a~ wi1h IhtJ ContJ'llcl DOCumdnU withl)ul ohlng_ in
Contract S\IIl'i or COntRd Thno. PlDCtlClding ~ilb lb. work in w::ordanoo wiLh lht:Ie WInJCl.il)ns indlcales your aokllOwfedsmcnt drat Olero will be no ohange in Ihc
Contna Sum or CDnrncl 'flrn..
Description
Add Sprll)l on fIreproofing Spec sec 07250 Pag. 110 8
Contractor Ac.ceptance
Date Sitlncd
SHULTZ
http://ss-sql-flICAWeblFormsfncWASI.asp?Action-PRINT&P ARA"?;COMMID: 1 OO;MOD... 5/4/2006
05/04/06 THU 09:51 [TX/RX NO 51001
PART I - GENERAL.
J.I SUMMA!ly
SECTION 072.50
SPRA YED-ON FIREPROOFING
A. This Section includes Sprayed-on tircproofmg to col1lllllls, bollll\S, 8/ld under metal decks.
B. Coordinate manu_rer's desips wJIh the UL. Desip I1lnItbers indicBlod on the Drawings In
Section 0142S - Codes and Slandard.. If numbers do not correspond, identltY the eppropriale
U.L. Design nwnbClll per the menufileturer's pt'Oducr approvals on Submittals.
I. Thickness of fireproofing shall be adjusted based on submitted UL fonauls.
1.2 DEFINITIONS
A. CollCCllled ",,~d-on flrepronfing refers to applicatiOllS where sprayed-on mlllorillls are applied to
s1IIfaces thllllllll con~led from view behilld .othor cOllStructioll when tha Work is complotad.
B. El<posad sprayed-Oil fireproofmg retels to applicatlOl1l wbore sprayed-on materials are epplied to
5UIilIces dlat are exposed to view when the Work Is compleled.
1.3 SUBMITTALS
A. I'roduot data for each spmyed-on lireproollng product indicated.
I. Certification by m8/lufacturors .that produ,cts supplied comply. with local regulations
controlling use of volatile orpnie cornpollllds (VOCa).
2. Include certification from manulhaurer, signed by ... olflcer of the firm. sratiD& thlll the
pl'OpoIed material is ubestll& fiw; thai 1bere are no lIDIIccoptabla levels of aatunl
0Ccurriuc IlSboslos In any oflbe component DlIteriaIs.
B. Shop drawinga in fonn of SlJ'\ICIIIlBI ftaminll plans IndJcetiJlll tho following:
1. Where and wha, kinds of slll'fllce preparations are requifad beforo applyiug tIreproofing.
2. Bx_ of sprayed-on fireprooflnC for each cIiftOront oDllstnlctlon aDd fire.n:aimnoc nIiDa
includlnC the following:
L AppllCllblo 1Ira-resi.li... d..lllD deslpati_ of inlpecdng and !eating egCllO)'
acceptable to authorities havlDsJurisdiction.
b. Minimum lhickn_' needed to acIlJeve required fire-resistance ratings of
slruetural compODents 8IId ...emblles.
c. DeslJnatian of reslJBiDld and unn:straiDed canditians based on cletinitIODS In
ASTM El19. Appendix X3 as dotarmlncd by a quaIIfted profeulonel ""gin_.
3. Ttealll1ent offll'eprooJing after its applicatioD.
C. Provide reports Indicating thaI physical proporti... of propOsed sprayed-on llreproofing producrs
CQDlply with speoltlcd requirclDlll1lJ based on compnh\lJl5lve tasting of curm>t product
fonaulatloDl accordini 10 the following TequiramOll1s:
4. Testing is pcd'onned on Sprayed-on fin:proofmg materials rBl\domly selected lIam bigs
0420118
SPRAYED-ON FIREPROOFING
07250 - ..
bearinG the &ppliceble classlffcation markin, of UL or Ilnother inspecti~ IUld te'lmg
agency occc:ptabl. to authorities having jurisdiction.
5. Testing is perfunned on .pecimens nf sprayed-on fireproofing materials that cOIDply with
IllboratoJY tc:dina; requirements specified in Part 2 and arc othalWise Identical in ev~
respect to Installed flreprooflng.
6. Qualified independent testing aeeney does testina on laboratory 'Pecimell.l tha, it
wRne&.led during preparation and condltlonine. Include in test repl)rts a full description
of preparation and cl)nditioning of J.bl))'alory tesl specimens.
a. Test repolU without the above Information ate not ""ceplllble.
O. Test reports for prim.". and other coatins. applied to .truotuT&1 steel ftorn a qu.lilled hid.pendent
testing agency employed ond paid by Conlnletor indlcadna Ihat primer. IUld coatines proposcd for
application in shop or field are compatible with sprayed...", flreproofil\ll. lnslnlcl laboratory to
detennlne compatibility a...collow.:
7. By tesllnJl for bolJd p.r ASTM E 736 and requirements specified in UL "Fire RcswlIIlc.
Dlreclol)l" about coating material.:
8. By vartiYinl that flreproofln, IJlBIIUfacturer has Dol tbuAd primen Dr coatillis [0 be
Incompatible with fireproofing bued on its own laboratory lesling Dr field exp.ri.nce.
E. Product certificate. fi-om t1rep~l)oflng manu1iclllrer. tbat each sprayed-on flrepraofiDg product
Indicated for Project compiles with speclftod requlremeno Inc::Judlng lIlose for fi....tast-r..potlS.
charactorlstks IIIld compatibility with adhesive., prim"", and other aurtlu:o coaling. on .ubatretes
indicated to receive fireproofing.
I. Submit certification from the manu/licturar that bar joists have b.en fire tested to 30ksi
p...sn.
F. R..u1ts from tesbl and Jlllpectlon. porf'Dlmed by Owner-employed indopendont tesling 'ionoy wUl
be roported prooDptly to Arohitecr and Con_r.
G. Qualification dall for Ilnns and porsoua .pecfflCd In "Quality Aa.w-anc." articl. to domonslnlte
their copabllitlos ond experience. lnolud. lisl of clllllpJeted proj.e13 with project name.. .ddr.ssce.
nam.. of Architeots and Owners, and other information .pe.ified.
H. Reo.arch reports or evaluation ropllltl of the mlldcl code organization acceptabl. to AUthorltie.
having juritldlction showlnglhat 'prayed~n fU'llplOofina produe13 comply with building code In
.ff.ct for ProJeet
I. SbQD drawfnn shall indlr.llhI U.L. Desina numban fDr eadJ lvae of condition and aDDlicatlon
recI1Iircd. Wll1llICk-Hersoy dulJIIl1Ulllbers are alao 8CCOptable, if accoplllbl. to lba authorities
bavlnaJllrisdictlon. Failure to indicate rbi. OIl shop drawing. wUl be caus. fonojeetlon.
J. Submit warnnry as speclfled herein.
1.4 QUALITY ASSURANCE
A. Fire- Teat-Responae Charact..-iatlcs: Provide 'prayed-on Iireproof'wg products identio.) to tho..
uaed in ....",bll.. 1..led for the follOWing ftre-talJt-response ch8J1lCtsristlos. per t.st lJIethod
indicated below, by tJL or BRother 1e5li1li and inspeetinJ aeen.)' acceptable 10 authorities haVing
j~dlction. Identify packogee (baas) eorJlalninll fireproofing with .pproprla.. c1....iflcatloo
07250 . 2
8PM YED-QN PfREPROOFINO
0420118
05/04/06 THU 09:52 [TX/RX NO 51011
marlcines of applicable testing and inspecling agency.
9_ Fire-AesIstancD Ratings: A& indicated by referenco to fire-rosillivo de.iens listed in UL
"Fire Re.lstance Direaoly," or in the oomparabl. publioatioD of anether losting and
illJpccting agency aceoptllbJa to authoritios having juriscliction, for tl.......osisriv.
....mblies where sprayed-on tlrcprootlng se",o. as dire.l-applied protoctian, teJled per
ASTME1l9. .
10. Surflleo-Buming Chlll1lcteriatlo.s: As indiClll!d for neb .prayed-oo fltDp10Dtlng produe,
required, lcJted per ASTM E &4.
B. Insl8ll... Qualillcations: Engage an expcrionccd InstaJl=- e"l'liflod, licensed, Dr otherwise quallfted
by tho sprayocl-on fireproofing m8nUt'acturcr as having the n....sary ""perlence, Slalf, IlIld training
to insIaIJ manufacturer's products per specllied rcquirement!l. A lDanulllcturw's willlngnc.. to .011
its splll)l.d-on fireproofing prod~ts to the Comractor or to an Inslallor engoged by the C.lIlnIctor
- doos n.lln itself confer qualification DO the buyer.
C. SiDglo-Sourc:. R40p.naibillty: Obtain spray;,d-an firoproofin& materiala ll-oID . .inKle
l1llU\ulllcturer for eacII dltfBrcnl prodUct rllq\lirod.
D. Firepro.tiDII to b. '""tad by an independent Ie8ting agency for the foll....ing:
1. T..ting2S% .f the structural frame por I'lorida Building Code roqulnnnonlS.
2. TeSl pll' ASTM 60S tor thickness and donsl!)'
E. Provl&> fireproofinll products COlIlafDing 00 detectable asbestos as dotennlood acc.rding to the
method speelli.d In 40 CFR Part 763, Subpan F, Appendix ^, Soction I, PoloriZlld Llllhr
Mlcroacopy.
I.S DELIVERY, STORAGE, AND HANDLING
A. lJel/vcr producu to ProjllGt .lle in orlginor, unopen.d padcaps wilb intact and legible
manufacture.... labels Idontltyinr product IUld manufacturer; date of 1D8Ilulicture; .h.lf Ufo, if
opplicablo; Illd lIre-reaisto,," IIlIinp tppllcobla to Projocr. .
B. U.e materials with lliniled shelf rife within period indlcat.d. llomove from Projoct sire and discard
any materials whoSll sbelf lifo ba& .xpired.
C. Store sprayed-on ftn:pro.f!ng material" Inside, under cover, above grolllld, SO they ore bpt dry
until ready for USe. R.em.vc from Project Jlto IllId dlsc:ard any materials that have deterloratDd.
1.6 PROJECT CONDlTIONS
A. Environmental Conditions: Do not Install sprayed-an tlropto.llIlg ""hen I\OIbiont .r Jubatrato
tomperalUnlll'O 40 deg F and falllDe. unlou tcmPDllllY prolectlan and boat is provided to malntain
Iempon1urea at Cll' above thb I.vol for 24 boun be~ during. and for 24 bour. aflA:r applyine
sptayod-on ftroptoofin,.
B. Ventilation: V.ntilate Jprayod-on .6~ro.linl by natural m..... or, whote tbis I. inadequato,
forcotkir circulation during and after .ppllaatian unlll f1repro.ftD& dries thoreuibly.
I. Provide four air exehanges per hour to acblovo drying.
0420118
SJ>!l.A YED-ON FJREPROOFING
072S0 - ]
.
05/04/06 THU 09:52 [TX/RX NO 51011
1.7 SEQUENCING
A. Seql1CJloe and coordinate applicalton of sprayed-on t1rcproofillll with other related work speclfled
in olber Sections to comply wilh the following requlremlll\lS'
I. Provide temporary enclosur.. to prevent deterloration of sprayed-OI] flreproofmll for
interior applieatloll! due to expoSure to unfavorable envlrmunimtal eOJlditions.
2. Avord unnecessary OXPOSUI"D of spra)'lld-on f1nproollng to abrasion and other damage
likaly to occur during consltucllOll operaltons 81Ibsequllllrto its oppllcation.
3. Do not "I'ply firopraofillll to metal roof dodcing submatca until roofing has beon
completed; prohibit rooftr'llft\c durinJ: application and drying oftlreproofillll.
4. Do not begin applying fireproofing until clips. hangen, suppbrts, sleev... and other itoms
penetntlng tlreprooflll& are In place.
5. Doter- Installing ducts, piping. and nther items that would interfere with opplylng
fireproofing until ftreprrlOfing is installed.
6. Do oat illStaJl enelosloJ or eoneealifl& COllSllUclioD until iIftcr flreproofing has been
applied, Inspected. tasted, and colTllCtions haw been made to any defective t"lnIprooflng.
1.8 WARRANTY
A. Warranty: Submit a written WlItTIIlty, executed by Conltllctor and ""'!ped by IDstaJler, agreelnll
In rapaic or repl..e spl1l)'lld-on fireproofing that has failed within the apocJ1led wal'IllDty period at
no extra cost to the Owner. Failuro ineludc, but arc not limited to, the followlnll:
1_ Craclcinc, flaking. eroding ill CX<:css of specl6ed nquiromellts, poellDg, ond delominaling
of spnyod-on firoproofinJ ftom subotrat.. due to dal8ctlve materials ond workmanahip
within the specified warrenty period.
2. Net covered under the WlIiTanty .... fUJures attributable to dllll88e by oec:upents and
Owners maimenonce perloDDel. oxposun 10 IlIIvlrolllOCllllll oODdltlom Diller than those
mvat!pred and approved durin. flre-rllllJlOIlSO testing. lOlId TO other call1C. DOt rcasOllllbly
foreseeable under eCllldilions ofnonnal USe_
B. WIUTlUII)' shall be for a period oftlve (5) )'II"'s from tho o..te ofSllbsltUllial Compielton_
PART 2 - PRODUCTS
2.1 ACCEPTABLl;;PRODVCTS
A_ Slandlltd Density;
I. Pyrolito IS-High YeaJd by Carboline Company, St, LOllis, Missouri. www.catboline.com
2. Cafco 300 by lJoJalCk International, Stanhope, Naw Jersey. WWW.ca1llo8om
3_ MK-6/HY by Gnee Conslnlction Products, Combrldp, M.....huJ.tts_ WWW.1rll1J-
RmclLcom
4. Blaze..Shield II by Isolatek InlcrnatlOllal, StlDhope, N_ J....ey. WW1Ir catCn.com
5. Southwest Type 5 by AD Fire ProtectiOll Systcma. www.adftre.com
B. Medium D"tI.9ity:
I. Pyrolite 22-High Veald by Carboline Company. SI. Louis, Missouri. www.carboline.DOnI
07250 - 4
SPRA YISD-ON l'IREPkOOFING
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2. c.rco 400 by'l&ol.tek lntem.tionlll, Stanhope, New Jersey. WWW.cafeo com
3. Z-106 by Gmee ConSltUctioh Products, Cambridge, M.....husetts. WWwOcD-RIllc:e.cOln
4. Eli_-Shield HP by IsoJetek Intemational. StaM""", New Jersey. www c"fcc.com
5. Southwe.t TyPo 7 by AD Fire Pmtection Systems. www.adflre.com
C. High Donsi!y:
]. F..,dollte M-ll by lsol.tek IntcrnotiOll.', S1llnb0po, New Jersey. WWW.cofco.com
2. Z-146 by Grace Con.tructlon ProdllC13, CBn1brlclge, MllSllchusello. WWW.oClHrac..com
3. Southwe.t Type IXR by AD Fire ProtKllon System.. WWW.adlire com
2.2 MA TERJAL COMPOSITION
A. FilCtosy mixed, portland cemenl or gypsum blended for unifonn texture will, minCl'llI aggregates Or
mlMrallibers and additives, without chlorides. eonfomJiog 10 lite follOwing requirements.
B. Standard Density:
I. Bond SlrOngl/t: 150 psf mlnilnum per ASTh{ 8736.
2. BlIl\d Impect: No cr.cklD&, lIakiD&. or deJlDnInatioo por ASTM B760.
3. Dry Densil)l: IS Ib..Ic1l. fl """imum per ASTM B605.
4. Compreulvc Stren~ 750 psfminlmllDl por ASTM E761.
S. Surface Bumlnll Cbaradlllristle&: Malcimum flame spRIId of 0 and mexJmum SlIloke
developed of 0 per ASTM E84.
C. MedlllDl DenSity:
I. Eland Stroqgth: 400 psfminilnuDl por ASTM E736.
2. E10nd Impact: No cracq fIokln& or doJaminodon per ASTM E760.
3. Dry Density: 211bs.l.u.ft.minbmnn por ASTM B6D5.
4. Compres.ive StI'llllBlb: 7300 psfmlnlmum per ASTM E761.
S. Surface Bwninll Cboraclerledcs: Maximum flmne spread of 0 and IlW<lmlllll smoke
developed of 0 por ASTM E84.
2.3 AUXILIARY FlREPROOFING MATERIALS
k Prov.ide IUxD!OIy Ilroproofinli: IDateriala Ilw are compatible with spra~ firaprooflng products
and aubslrlret and .... approved by UL or lIIoth.,. tcsliDg IUd iDlIpCCIina ag~ aocepblbl. to
authorltlos having jurisdiction for ase In Ibe flrH-esistlve dasignslndiealed.
B. Substnue Primm: For u.. on ..ch dlftbrent substrate and with each cIlll'onnlt spra~-<ln
ftreproDling product, provide )lIimer that complies with OIIe or _ ofrh. followJna requirements:
I. Primot. bOtld l1rooglb compllca with requlromouts specified ill UL "Fire ll&sil\llucc
Directory" for coating malorlals bQOd on a scrlea otbond lIlIts per ASTM E 736.
2. Prim... I. identical to tho... usod In ....l1lblles lOlled for tho fu-o-tast-responso
cbarllCl1lristlcs of sprayod-o. firoproormJ, per ASTM E 119. by UL or anolbor toaliDg and
Inspecting agency Ill:CeprabJe to luthorillas haviDg jwisdictlOl1.
C. Adbosive for E10lJding Fireproollng (if l'1lqulred): Product approvocl by manufactw-or of
'plllyed-on Ilreproofln&.
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~PRA YED-ON FIREPROOFING
07250 - S
05/04/06 THU 09:52 [TX/RX NO 51011
D. Spra~d-On Fireproofmll Patching Mat.,ial: Patching compound shall be as recommended by tho
spn~d-on lireprootlng rnanufoclUrcr.
PART 3 - RYI'.CUTlON
3.1 EXAMINATION
A. Examine substrates with Installa, p~enltD dctonnina if thay are in satisfactory condition to
receive spnyed-on fireproofing. A sub.lnIlzl Is in satisfactory condition if it complic. with the
followina:
I . Sub.stnles comply with requiRments in the S.ction wbora the substrate and relat.d
materials and constnlclion .... apecified.
:(. Sub.stratas are tteo of all, ~. rollin& componnds. incompalibJo primers. loose mill
_Ia. cIlrt. or omor forallD aubsrancas CBpBble of impairing bond of fuoproofina with
substrata undar conditions of normal usa or fuo ellpoSUle.
3. Objects penatrating f1reproollnc. ineludinll olips. hangers, suppon .Ioev.... and .imiler
items,lIIe SOCIII'el)' altachad to l!Ubilratos.
4. Sub6tratas are not obsrroeled b)' duell, plpins. .quipmont. and oth.r suspOlldod
cOll5truction that wilIlntarfer. with applying tha firepraofing.
B. Concluct laob according ro ,sprayed-on firaproollnll mllllUflu:tur""s recommendltlons to v.ri!)- thet
.ubatn.tes are ho of oil. roiling compounds, IlIld other substanc.. cllflable of IntortilrJng with bond
where thClre is my doubt as 10 their pJelence.
C. Do not proceed with in..allation of firoproofinll until Wlsetismctory conditions have been
corrmod.
3.2 PREPARATION
A. Cloen subatratoll of subsUlnces that could Impair bond of fireprootlng. including oil, gr..... rolling
compoWldo, Incompatible primen. and 10010 mill.cala.
B. Coatinll to be uoed for fireproofl1ll of DCW won shall be applied to bllIO st.el as reqllirlld by
manufa<:luRr. CI..n substrates of .ulntancea which could impair tho bond or flrcprooftnlt rating.
ilIcIudlng oils. gr..... rust, loose mills"'.. md olbar foreillD mailer.
c. Worle oball not commanDO until unsatiJfactory conditions IIr8 corrected. incluclinlllath attachmanl
10 ""onsized stoel to c:ornply with UL requlremants.
D. Ba;itlllillg of tha Work $hall constitute occeptanc:o of the surface, lIlld the Conlractor shall ba hold
oceounl8ble for W1sari.daetory r""ults.
B. Covar other Work which rnleht be damaged by tall out or overspny of fuvprootinS matvrials
during application.
F. Provide tomponry eDc)o6urc .. raquirod to .onflna Iprayins Oporatioll/l. protect th. onvironment,
om! onaure ma1lltalniDg adequate ambient conditions for lempmlluro and vantilotlon.
3.3 SEQUENCING
A. Coordinate mS18l1atiDn of fireproofing with otJ\er Work in order (0 minimize tbe need for oCher
072S0 - 6
SPRAYED-ON FIREPROOFING
0420118
05/04/06 TIIU 09:52 lTX/RX NO 51011
trades to cut or remove fir'proofing. AI other trades succ:..sively complele lostallltion of their
work, mlinlain prole.tion of Ilructuro afforded by tircpronfinll by patchiD& orcas which have been
removed Dr damaged prior to conc..lm.ol of fIropro.fing by other Work.
B.
Cliol. han""ts. _oDDOIts. s/,:"ves.. IlDd oIber Ittachmonts to lh~~:,~~: ~:~: ~~V:~ ~ndAor
other _ft'1' of the Soe."ncallonS.'..e to be nloced b: ~-'-'i. -;d~ I f th.
firoDrooftnlt malarial. wh~re these attachments can be and mated - n D
c.
Duets, pipinc. conduit, Dr other suspended equipment rhatlnterlere with rh. unlform application of
the fireproofing materi.1 shall b. positioned Iftor Ihe appllcatloq of tho sprayed liroproolinll.
3.4 APPLICATION
A. Apply in Iccordllll.O willi the printed instructlons of tho matori.l mllDufocturor and shall b.
installed by skilled craflfmen.
I. StllDdard density In .on.oaled locations
2. Medium denSity in exposed locations
B. No flreproofinll shall bo applied prior 10 completion of con.rete work on st.e1 decmg or roof
losolotlon for lOof....mbU.s.
C. In onclosed lIT... provide air clrcllJatioo aod vDDtilation requtrad.
D. Potcb and repair:
\. Fireproofing damaged by other trados.
2. Worle that bas not be... succc.tl1Mly protecled.
3. Ar.... fouDd d.fi.iont by tcstinc aaeoey.
4. Do not plllch any lIRa target than 12 squlIra inches.
E. Provide alllterns Ind ....ssori.. as requirocl for a complete installalion In overy respe.t
3.5 CLEAN.UP
A. Cloaning: Remo"" material over-spray Illld tlIJl-out &om sumc.. of olb... conalnldlon IlDd .Ioan
""JlOSOd surfllceo to remove .vldence of .0mnC.
B. Pro,.,.t fireproofing through Dole of Sub.tantill Completion.
C. Coordinale insllllation of fIroprootlDg with other comlrucdon to minimize' tho lIDed to cut or
remove fireproollng. A. ill5laUetlon of other COll.!lnK:tlOD plDCllotb, inspect fIroproofinll and
reapply II"'oas wh.... fireproofing was rwnoved or daml.ed.
3.6 GENB!l.AL INSTALLATION PROVISIONS
A Insp.ct materials or .quipment immediately upon delivory and again prior to ioatallalion. Rlj eet
damaged ind d.flod"" itOlDS.
B Install .Deb component during Weather conditions Ind Project status that will ensure the bost
possible r",ulls. lsolato ea.h port of thD .omplotod conslluclion fi'om lneompatiblo material IS
0420118
SPR..\ YED-ON FIREPROOFING
072S0 - 7
.
05/04/06 THU 09:52 [TX/RX NO 51011
07250 - 8
necessary to provent deterioration.
jl
C Coordinate temporary enclosurCls with requirod inspoctions and tests, to minimize the necessity of
unj:overing compJetod construction for that purpose.
END Of SECTION 07250
i
I
I
I
I
I
SPAA YED-ON FIREPROOFING
,
0420118'
05/04/06 THU 09:52 [TX/RX NO 5101]
051.00/00 Ttm 15:38 FAX 98443887"
SBSSDIlS CONSTRUCTION
~~~ 5~~aUL~n~~~~
.............
.~. Sessoms
1\t.. CONSTRUCTION
COMPANY. INC.
COpy
REQUEST FOR INFORMATION
7485 Dovle Road Extension' Hollywood FL 33024
Browarei (954) 431.7900 . P;Ill (954) 436.6789
CO CBol134
TO:
John Ca,r
SCHENJCaLSHVLTZ ARCHITECTURE
1300 North Congrwss Avenue
We" Palm BHC:h, FL !34(lg
Job No.:
RFINo.:
Oai*:
project No.:
PROJECi:
319
#/J7'
O~
017-26100041CJD
~lonIRemodlll of Boynlon Belich
City L1bra1y
91
581.97.3451
581.187.5210 fax
DATE INFORMATION REQUIRED: ASAP
CATEGORY':
Infor.....lon not shown on Contract Dtawlng&
Interprelatton of Contraot DrawiIIgs
Contllct In Conlrlct Recllllr8ment
Coardlnllllon Problem
Project Leg .
REFEReNCE:
Contract D
Shop Drawl
SpeoIIIcatlon Rdrenc:e
X Other: Proposal Requeat IH
OES~IPT10N:
IlIlIIln I'eCltIpt of Ardlbot's SupplaIn.nbll Instruction 1M (should be . Proposal Request) regarding sprlly-gn
fire prolaoIIDll. Pl.... darny If It Is requlnJd .. the follawlng '-IIonB:
. Metal dock a1 perimeter Gano,""
. Light gaugll malIfJI trua_
. stair support coIull1ll8
. EldllUIlll building
',~ " URG:::NT! - PLEASE REPLY
..
"iJ
AwaitIng response prIOr to pricing AS'...
lit rd:r.w.up
r'" "'-"'"
; f ?.;:.i fol\'r,',-~,
!':' i 'S;Jroll;;""l:j)
.---~-
! Y i ~1;.FiIIkIl~. t
: I rr~ f:J!'.il'H'1l:'
~.._.____ J
-....\
Pending )'Dur reply ~8 are procelldlllg .. follllW8:
BY: Lee Satllilllllll, Vice Pre81c1ent
REPLY: -rT.G Sl'hw (J~ .e_ fJ'6Tce,,-r].,/d U. ~~ -tfta- d.",.-r
~v.IJ-~f:h.;;::: :~J/:: t:::'~ ::: ~~
/1 tfl. , "If): ~ .. J,..t...~ J'I~ .
~ ~ JJ.J
ANSWERED BY:
cc: Craig CIeri\, Interim llbnuy Plrllctor
Field
06/01/06 THU 11:14 [TX/RX NO 55151
fll.~
J;;
~
~
.,":-- . -'-
....~~.
-,-.,--..--(J>..._
:;:! I
~-1__
-- -1
,-+
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--+
a.
~6/~9/2~~6 1~:~4
2397749445
FIRE STOP SYSTEMS
PAGE El2
FIRE STOP Sl'STEMS lNe
SPRAl' Fl1lEPROOFlNG AND SOUNDPROOFING
BOYTON BEACH CITY LIBRARY
ESTIMATE PREPARED FOR:
Sessoms Comtruclion
7485 Duie Rd. Ext_iou.
HoIlytrood. FL 33024
DATE:
June '. 2006
ORIGINAL PLAN DATE:
N/A
REVISION/ADDENDUM:
JUII MJ74 AS! M
ARClUTECT:
ScheukellShulaz ArchiteeQ
ATTENTION: Lee Seseom.
SCOPE:
Provld" and install South West Vermiculite cementitiDus fire I'lllristive materials as fonows:
I, Roof assembly - Spray roof beams, bar joist llJ1d roof dec;k; bem_ four-bour will
and lobby for a oue-houn.ring; UL. design P-74 I with bar joist subltitution 8-739.
> .Proposal include. protection of all adjacent surf'ues.
)0 Proposal. inc:ludes all lifting and hoisting.
> Ptoposal bued on one mobiliDtion.
> Proposal exclude. bone!.
PRICE: SEVEN THOUSAND TWO mlNDRIm DOl .t....R.lQ lS7 .2IfI..lIO)
o THIS PROI'OSAL SHALl. DB DICOlIPORATIlD INTO llfE CONnAcT 0lX:UNl!NTS ALONG WIlH ALl.
CONDITIONll AND CLA1llFlCATlONS POlk nD8 nDPC:ISAL. 1lIISBlI) II BAllED ON A CLIlAI!. AND CLEAN
wou. AJU!A VOlI> OF ANY INI'EIUOIl OR l!XTIlIlIOll OB..'I1RUCllONS.
o FUB J\NI) CLl!AR ACC!!&'1 SHALL DB PItO'VIDBD TO ALl. AIlBAS TO llIlCI!IVE SPIlA Y 1'IRBfRoof'lNo.
o ALl. MANUPACJURBI) PJlODUCl'B U'l'nJZP.J) ON1lIIS PROJECT ARE llllBED ON COMPAltABU! 'IRlRD PARlY
11lS'J1Nt.l
o ALL BI!AM8 J\NI) COLUMNS SHALLBB tJN.nlloU!D OR. !fA 'YE A 1ESTI!DAl'PKOVED P.RIMBR. IT IS THE
Ol!JlJllRAI. CONIlCACTORS RIiSJ'CNllBH.'lY TO OOAllllfE ADDU ......AL B'lJRDBN TO PROiPBRL Y PlU!I'ARE
nIB rI1lM81"01lAPPLIcJ\l1CJN. PIlEPARAllOH WOUW BE BILLED AT A CClST OF S1.2S PBRLlNI!ALP'OOrCJl>
BEAM OR COLI)).Vl.
o llfE CONTRACT PJlICl! IS CX>>lTINGENT UPONlHE ABOVE LlMATA'I'IQlS. ANY mVlAl1CJNFROM THE
ABOVE WlLL BE! RI!MEDII!D BYWltmI!NCBANClI! c:JIIDEK SlONJID AND APP.llOVED BY~PAIlt:lJ;8
PRIOR TO~OFCHAN<lBS.
o I'ATCHlNoANDC7IllEIl WORK ~CINA llhIJt&MI\lJ!IUJ\LBllSIS Sl'JALLNOT BE CX>>lllItlf!lW>AS
CONTRACT WORK UNuiss OTHI!RWJSB STATJ!l)AND SHALL BE! INVOJCED AND PAID BlWEEICl. Y
.. ALl. SURFACl!SANJ) StJBII11tAlllS TO lUiCl!lVB APPLICATION SHALL 8E EEPT_ PJl.0lIe E:l<<:IlIIIIIVB
MOISTIJU: IIF1:BR lNSTAUATlCN. ~CU!ANlNO 01' THE SUlUACIlS AND SUBlnltA1ES PRIOIl. TO~
A.PPLICATION SHAl..L "EWAlNllfE ~ OF nm G.c., 0WNIJll. OR ontBR DADIlS. FAlLUJlP- TO
EN8URl! l'ROPml. CONDI'1loN8 CJll THE SUJUrACllS AND 8UBS:1ltATES PRIOll. TO SCHeDUlJNo CJllllfE
APPLICATION WILL lUlSULT IN mccusllD wou: lITOPPAGI!S UNIlL SI1llFACIlS AND lIl.IBSTllATES ARP.
PlWP.I!IU.y PRllPARRD AND MAJIIlTAINl!D AND AIlDlT:IoNJ\L CHARGES 1"O1l IABCa, MAlERJAL AND
EQUJPMENr.
I
#"8"'-"'_. /II..... n. ..,1... 11.' n..... -, .Lo.. 0..... PI.. ""'~,
88"'''' /NIl. 'IIJUIIII 7" N" ..., ." In. F/IX,.,.tr I"'
'IJln SW Xl.,... a. --. FL 881"
- "111.. 'AX 8N "1 JIn
()flch~g (
- A.
_/'1
./')//:),/
nDlnn/nu nOT 'A.~~ r~T/DV ~n ~~O~,
05/09/2005 10:04
2397749445
FIRE STOP SYSTEMS
PAGE 03
nRB STOPSYSTEMS lNe
SPBAY FlREPROOFING AND SOUNDPROOFING
a niIB PllOPOSAL, BID OR CONtRACT IS BASJll) UPON ACCEPrANCE OF QUALIl'ml> MANUFAC'1'UltEll'S
PR.ODUCTS COMPARAIlU! OR EQUAL TOSPIlCll'ICATICN IN BFPI!CT AS OFlllIl MlE OFTHEPlWPOIllAL.
BlOOR CON'l'RACT.lF THE S1JlJMrITEDMA11!lUALS OltPllODUCTSAltENOT A~I""" OR R.l!Ja;IJIIJ
Al'TER COMMl!NCl!MENT OF AP'l'LlCATION, nm PIWPOSAL,BD) OR CONTRACT SHALLBB IlI!NllGOl'IATED
ACCOlIDINGL Y, AND THE APPLlCATION WlLl. Bll DELAYED UN'l1L SUCH 11MBAS PROI'OSAL, BID OIl
CONI'.RACT AIm ll1!NBOOl1Areo. AND THE R1!YJSIIJ) SUBMITTALS ARB APP\lO'VED, WllHOUTUABILlIY 10
FI\U! STOP SYSTllMS INC.
a FDU! STOP SYSTl!MS IP'C. WILL S1lll.VIl ALL NOnCllll TO OWNllR8 OR COHlltACtOllS, CIAIWII OF LIENII,
AND NOtJCI!S OF NOI\T~AYMl!NTWHJlNI!VER IT SJmS FIT DUllING THE PERIOD l'RnAMllI8In BY IJ'A1Ul1!.
THE PAlt.TY IN CCNTRAClUAL PRlVJTIES wmr 1'1RE STOP sYS'IBNS INC. llHAU- BE lUllII'alIIII8I FOIl AU.
COSTS Il.SSOCIATIm wrm THE Pll1!PAAAIlON AND l'lL1HO OF SllCHCUIDIS ANDloulAiU 01'__
PA YMENJ.AND wnH nm PREPARATION AND FILING OF Ii'" "AgS AND SAllSPACTroNI 01' L1IlNR WHICH
HAVE BBENRllC:OlIlDIlD BY PlIUl8JOPSYS'IllMSlNC.INCLlJDING DOCUIIolIlNrPREPAIlATIONJlEJ!S. FlJ.DJt7
FEES.AJTOIlN'ErS FEES AND MAIlJNG ElCPENSI!.
o GBNBRAL CCJN1:'&\CTOIl 0& OWNER. SHALL SUPPLY WA'IEIl AND ADBQUATR l"OWERPOIl ALL
EQUlPMJ!NT. .no lHREE PHASE POWER IS REQUltlED POll CEMI!N1TllOVS APPUCAnONS AND
240150 AMP FOR MINERAL I'IBEll
CONDmONS AND n ......hrIr.&TIONS
GtiNERAL CONTRACI'OIlOR. OWNER SlIAlL SUPPLY WATRR AND ADEQUATR POWER POll ALL
EQUIPMENT. 201123O THREE PHASE POWER IS REQUIlU30 POll CBMENnnOUS APPl.JCATJONS AND 24OfSO
AMP POll MINERAL F1BER APPUCATlONS. 1HB IUiNl'AL OF A POllTABLB GENERATOR BY PlRE STOP
SYSTEMS INe. WIlL BECOME A SEPARAm AND I!rICTJ.A ClAltCE.
]'Jr....... OIl'P.&'VMRIn'. PAYMENT INI'ULL DUB VPON RIlCEIPTlF INVOICE.. CONlllACTS WHJCJl
STAll! A DRAW cur OW DAlE AND PAnmNT RBLEASE DAlE Alll'! THE ON!..Y EXCI!PTIOJlS AND MUST DB sroNED
BY llBPllJlSBNTA1IVll5 OF BOTH PAllI1l38
I'DfAJli'CE fM--~ A FINANCE CIIAJlGllIN AMOUNT OF lHItlJiSSQ OF l.~ PIlR MONIH(UM PIlR
ANNUM)OF MAXlMUMAMOUNr ALl.OWEDBYUW, WIlJ.IIBADD!!I>TOAT..LlNVOlCI!S llfAT ARE 300AYS
PAST DUB lIS OF THE IOlH OF 'IlD:l J'OLLOWDolO MONtH.
ACCI:PTAJI(CZ, nus PROPoSAL IS SUBJECT 10 CHANOE AND WAY BE WlTHDRAWNlF NOT
ACC~ ""1.1 WlIHIN 60 DAYS AFIBR ABOVIl DAll! AND IS StlBWrrtED TO lHB 11lRM8Nm CONIlITIOtI8 NJ SfATED.
Ar~__"'AL: TIDScamv.CTSHAUNOTBI!B1NDIIfGONI'IIlI! SJOPSYS'I'EMlllNC. UN'l1J..tt
S8ALL DB APPROVED BY AN AU'IUClRJZEI> Itll'.PIUlIENrA nvE Of PIllE STOP SY!T.IIMIIINC. ~ ALlllRATlONlI OIl
J\Dl)ITIONAL WOlUC SHAlL Bll PI!RJi'OIlMI!D UNI.J!8S AOJlJ/JlD TO llY FIRE llTOP II'I"II'IEMS INC. BIlI'OllImAND. IN
WRIIll'lG.
Aceo:pled .Date:
Approved Date:
ColtlJ'lllly Name:
:~SY~zr
Title: Vil;e 1>no.id_
By:
Title:
2
41111.......",......~FI..II#I.#
U'''''488''1I FAX....".,,,."
U'I Qdo_l_ ~FL. UUI
ur 'IF' 'n~ FAJ[.' rn '#4
nil' SW II,.. co. ~F');... ala
_ .'111." I"AJI_", !II"
OR/on/OR ~Rl 14'~~ ITI/RY Nn ~~Q71
~.
CITY OF BOYNTON BEACH
(561)74U200
INVOICE
16345
TO: SESSOMS CONSTRUCTION CO
7485 DAVIE ROAD EXTENSION
HOLLYWOOD, FL 33024
INVOICE DATE
DUE DATE
4/20/06
5/22/06
CUSTOMERlTYPE #
3761/3890
1.00 SERVICE FEE 03/07 20YD
208 S SEACREST BLVD
1.00 SERVICE FEE 03/23 20YD
208 S SEACREST BLVD
275.00
275.00
,
275.00
275.00
RECEIVED
APR 2 6 2006
Sessoms COl1str. Co.
CodeaApprcwal
Id
TOTAL DUE,
$550;00
PLEASE DETACH THIS PORTION AND RETURN WITH YOUR PAYMENT.
CITY OF BOYNTON BEACH
ATTN: CASHIERS
PO BOX 310
BOYNTON BEACH FL 33425-0310
CUSTOMER NAME
SESSOMS CONSTRUCTION CO
REMIT TO
q\CQ$TQfIl~IM1Wll~l'IPg!l:YnH'{:'}INM~W'l'U1'htn t'hI!iNPlClt!.' . '.'
3761/3890 4/20/06 16345
m:;Htfl:imf~Qll!irn.W(
$550.00
'::$:::'::"';.':':':;";-":
':':,:,,>:':::'
(f})
~~~,.'\'c.. a ~~~T~~m~
" . COMPANY. INC.
}:: Z;:'4!:-- .'.
.:.:::
REQUEST FOR CHANGE ORDER
MEMORANDUM
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 43t-7900. Fax (954) 436-6789
CG CBOl134
DATE:
July 12, 2006
John Carr, SCHENKELSHUL TZ ARCHITECTURE
TO:
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #040, Project Log #132
Description of Proposed Change:
Credit for City direct purchase from Rexel Consolidated Electrical Supply
Reason for Change:
Electrical material purchased through City for tax savings
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ (29,798.70)
$ 0.00
$ (29.798.70)
$ 0.00
$ (29.798.70)
$ 0.00
$ (29.798.70)
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
~IECCIE~~rE!D)
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
JUL 1 :> 2006
SOtENKEl & SHULTZ. INC.
WEST PALM 1lfACH, Fl
LS/mb
G;\379 . Boynlon Beach L1brarylChange Orders\40IRco 40
~.~.. 9
. :~~):~(~:_JN-i;','"
~.
01/1::VM
DATE
oa/~
~
~1Ii"'" IIU.
0fI131~
- TAlC
I
TAX p~a..
p.v. , SA TDTAL
ATO ILICTR L _:;II 10 ~ ~
!i
'8,11II;. lOIn 1 . 1 '.....
INC:. I LAllI ~ II~ "~I~~.IIV
07/12/06 WED 11:04 [TX/RX NO 5905]
~~~~.~...'...... ....,._..,Af. ~!~,s.~m~
," COMPANY, INC.
,.;."';;... -._-
(S)
~'. -": :.::
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOI!34
MEMORANDUM
DATE:
July 12, 2006
John Carr, SCHENKELSHUL TZ ARCHITECTURE
TO:
FROM:
RE:
Lee Sessoms, Vice President
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #042, Project Log #134
Description of Proposed Change:
Credit for City direct purchase from Electrical Supplies, Inc.
Reason for Change:
Electrical material purchased through City for tax savings
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
subtotal:
SCC! Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (O) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
. ... _ _ _L. I a.........,\rh':)'V'u~ nrriAn;\42\RCO 42
$ ( 195,960.00)
$ 0.00
$ (195,960.00)
$ 0.00
$ (195,960.00)
$ 0.00
$ (195,960.00)
[g{~cel~' !7~fDJ
JUL 1 :> 2006
SCHi:~;'.:'.,
WEST PHi.!--:
J
07/12/06 WED 13:46 FAX 9544366789
SESSOMS. .CgNSIE.l.!!;TIQ~. .
4.H SCHENKELSHULTZ i<!I002
....~ O;,e.'~4
..
~~~.;. '..':-~1' ~!~T~~m~
.< COMPANY, INC.
:,:'~~_o',~_c;"" .....:,
[R1~~~O~~[))
SEP 0 6 2006
@
. ....;onv>.'... .
485 DaWlslt-'1BNHoIOO . Hol ywood FL 33024
tsrowara (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
DATE:
September 5, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04lCJD
RCO #043 revised, Project Log #135
Description of Proposed Change:
Credit for City direct purchase from YKK AP
Reason for Change:
Glass material purchased through City for tax savings
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ (45,629.82)
$ 0.00
$ (45,629.82)
$ 0.00
$ (45,629.82)
$ 0.00
$ (45,629.82)
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 . Boynton Beach UbraIY1Change Ordersl43\RCO 43. REV
/
\
\
\,
"
VKK
BR
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-
JUne 23. 2008
'F'1O: ~.AaJ _~
e::~~ofl
~~ -.
~ubQ~~~
Order Entry Delax
Customer Name:
Atln:
Project I PO #:
CRYSTAL CLEAR GlASS
SHANE
CITY OF BOYNTON BEACH LIBRARY
The above referenced purchs!ii9 order ci;trinot be pn:ICB..ed ror the followIng
reason(e):
o Account set-up
o HardwarB InfOrmation (Ship date and/or templatsll)
o Paint approval tequlred .
~ Othar: (EXplanation - SHANE, ON 3/8106 PRICING ON THIS QUOTE .
WAS REVISED. THE NEW PRICE GIVEN WAS '44,840. I BELIEVE WE CAN
DO BETTER. THAN $4<4.840 BUT IT WILL NOT BE $35.082, I HAVE
ESTIMATING lAKING A LOOK AT IT NOW. WE WILL ADVISE (HOLD OFf
ON CONTACTING CIlY OF BOYNTON B!ACH UNTIL I GIVE YOU THE
CORRECTED PRICE),
THE CITY OF BOYNTON BEACH WILL HAVE TO EITHER REVISE THEIR PO
OR SEND A PO FOR AN ADD T~~ATCH THE CORRECT.!:D PRIOE. THE
PRICE CURRENTLY ON THEIR PO OF $35,082 IS_~ONGER VALID AS
THIS WAS QUOTED BACK IN 2004. THANKS.)
Note: This order cannot be ."toted or placed Into production
untlt all of the required InformatIon Is receIved. Productlon lead
times will be scheduled ftom actual order entry date. ~ } J
(g{~~qllb\1nDb.nWIlf)LY~-~~ :;.?!~
Dete released from hold: ~ YO ~.
~
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07/06/06 T1IIf8:38 ITX/RX NO 57921
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7485 Davie Road Extension' Hollywood FL 33024
Broward (954) 431-7900' Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
TO:
August15,2006
John Carr, SCHENKELSHUL TZ ARCHITECTURE
~[E(clE~'W~[Q)
AUG 1 6 2006
DATE:
FROM:
Lee Sessoms, Vice President
SCHENKEL & SHULTZ, INC.
WEST PALM Bf^O' FL
-------'____.-1
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #044, Project Log #140
Description of Proposed Change:
Plan reproduction costs for escalation re-pricing
Reason for Change:
Cost due to time delay
$ 267
$ 14
$ 302
$ 0
$ 302
$ 3
$ 305
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: supplier/Subcontractor Proposal
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~.\":I:7a ~ Rnvntnn RA~ch Librarv\Change Orders\44\Rco #44
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PRODUCTS, INC.=::J
4651 SW. 51 Street, Bay 802
Davie, Florida 33314
Digital Reprograpblcs:
Scannlng,P1ottlng &: Copying Service
Wide furmal Color Printing
Prints from Blueprints
enJargements &: Reductions
Spec Printing. Punching &: Binding
Mounting &: Laminating
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DADE:
FAX#:
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(954) 792-855
(305) 625-9041
(954) 792-855~
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n' CA"C DAY r:a1'lM INVOICE. STATEMENTS UPON REQUEST.
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Digital Reprograpbks:
Scanning,Plotting &: Copying Service
Wide furmal Color Printing
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EnJaJyements &: Reductions
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Mounting &: Laminating
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PRODUCTS, INC.:=3
4651 S,W. 51 Street, Bay 802
Davie, Florida 33314
Digital Reprographics:
Scannlng.P1olUng a: Copying Service
Wide Format Color PrlnUng
PrInts from Blueprints
Enlargements a: ReductIons
Spec PrinUng. I'\Jnching a: Btndlng
MounUng a: LaminaUng
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(305) 625-9048
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^......ont2nr.A bv YOU 01 any or all of the worK described on this front page shall constitute your assent (If not therefore given) to the terms of sale as set forth on the reverse side of this pi
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PRODUCTS, lNC.~
4651 S.W. 51 Slreel. Bay 802
Davie. Florida 33314
Digital Reprographics:
Scannlng.P1olllng /l( CopyIng Service
Wide fbrmal Color Printing
Prints from Blueprints
Enlargements /l( Reduc\ionS
Spec Printing. I'Imchlng /l( Binding
Mounting /l( laminating
BROWARD:
DADE:
FAX#:
E-MAIL:
(954) 792-855
(305) 625-904!
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PRODUCTS,INC..::3
4651 S. W. 51 Street, Bay 802
Davie, Florida 33314
Digital Reprographics:
Scanning.PlotUng /!C Copying Service
WIde I'brmal Color I'Iintlng
I'Iinls from Blueprints
Enlargements /!C Reductions
Spec I'Iintlng. Punching /!C Binding
Mountlng /!C Laminatlog
BROWARD:
DADE:
FAX#:
E-MAIL:
(954) 792-855~
(305) 625-9048
(954) 792-8557
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~...~~.' ............' CONSTRUCTION
. ,.< COMPANY, INC.
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SEP 06 2006
~~ &~VLTZ..INC.
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7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
CG CB01134
REQUEST FOR CHANGE ORDER
MEMORANDUM
DATE:
September 5, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #045, Project Log "13
Description of Proposed Change:
Change elevator pit dimension and turn pad 900 after already formed
Realon for Change:
Per RFI #11 response (Proposal Request #4)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
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G:\379 - Boynton Beach UbrarylChange Ordersl45\Rco #45
$ 3.500
$ 175
$ 3,675
$ 74
$ 3,749
$ 37
$ 3,786
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GECK CONrrRUCTlON, INC.
136 GIlliallO street
ROYAL PALh1llEACH. FlClllllA 33411
CHANGE ORDER
CO'~
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Number
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(551) 795-1001
FAX (Ml) 195-1-
TO .."..........lHUllJ.9J!1"\il....c...qn.l!"l;,,t:y~t.;l.Q"n....c.Q"...
JOB NAM&/LOo..TION
a nto.n Beach Librar
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We I'\ereby agree to make the c"'angelS} specified beloW:
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WE AGREE hereby to make the change(s) speclfled abOVe at this price 0
""TE
09_07-2005 PRcVlOusCONTAACT AMOUNT
NOTE: Thl8 "hang8 Order b_mes part of .nOlin conform.n.. wl.h t~. .~i..lna contract.
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$
REVISED co.n-RACT TOTAL
$935,000 00
$ 938, .00 00
~
ACCEf'TI!D _ The abo.... priceS and epeclllcflllotl8 01
this Changa orda' are satlslactolY and are hereby
acceptf;ld. All wort< to \)8 performad under sarna tem'ls
and i;ondltIona as specItI8d In original contract un"8$
otherwise 8tipUlated.
Ds'S of aCCl8ptance
. Signature
<-
03/23/06 THU 11: 22 [TX/RX NO 97261
8912312885 89:14
llb1 (:>~:>H11
PN)rT- 8CJ'tN'ION II!"CI' ~
LQCA1lOfI&- .,ot.. ,VM .~
cHANGE ORDER ~WN
sec. TRM)lInD
aEYATOIl......V.
CAou- -,.,..
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ADDI1'\ClflI\L STEIL
c:;cW'~ WIT.
SUBtoTAL
oJirl!lU"
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r ..offT
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.
12
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COST PIiR COST
".00 11,120.00
.... ..,..
-.00 _.00
....., _,57
IBS-0Il ,,1O.aD
$2.lI!lZ.I1
......
$1,111.11
"i8.1.
....101M. .,500.01
TOTAL
.......
03/Z3/06 TIIU 11: ZZ [TX/RX NO 97Z61
Proposal Request
-.. "
l'age I 01 I
i.cHENl<EL$HU;LTZ
CJ o. 0 A.:Jt.~ll'q::E:CT'U.R':1!, OJ:ro
Proposal Request
Boynton Beach Library - 0320802
BoynlDn Beach City Library
208 S. S_I Blvd.
Boynton Beach, FL 33435
Phone: (561) 742-6380
Pa><: (561) 742-6381
Date: 9/1/2005
Number; 4
RCONumber ;
To : Llru:llley Nelson
SessOlDJ Conatruction Co.
7485 Davie Rd. Extonsion
Hollywood, FL33024
From l Al Phillips
SchankelShnltz
t300 N. Congreu Avo
West Pahn Beach, FL 33409
Pleaso lubmit an itemized quotation for changes In the Contnct SlIDIllIIdIor Tlmea Incidental to )l1Oposed modifications to
the CtlIlIracl Docwooots described heroin.
l1llS IS NOT A CHANGB ORDBk NOR IS IT A DlABCTIoN TO PROCEED Wlm THE Won DESCRIBED
HEREIN.
Doocr1ptlon
Revised elev8tor size
Not..
Revlselhc elovator opclna from 6'-8" deep by 8'-4" wide to 9'-6 1/2" deep by 7'-4' wido. (all are inside wall to Inside wall
dimonsions.)S"" attached sketches I and2 dated 9-1-05.
AttacblDel1ts
SkcilcheJ I and 2 dated 9-1-05
~
J
AfPhil'
COI1bactor
SCRENKELsRIJL TZ
http://ss-sql-flICAWeb_Local!FormsIncwPRasp?Action=PRINT&PARA_;COMMID: 100;... 9/1/2005
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09/07/2005 13:00 FAX 5616975210
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~ Sessoms
~ CONSTRUCTION
~ COMPANY, INe.
REQUEST FOR INFORMATION
TO: AI Phillips
SCHENKELSHUL TZ ARCH,TECTURE
1300 North Congress Avenue
West Palm Beach, FL 33409
561_697.3451
561.697.5210 fax
DATE INFORMATION REQUIRED: ASAP
CATEGORY:
Information not shown on Contract Drawings
Interpretation of Contract Drawings
. Conflict In Contreol Requirement
X Coordination Problem
DESCRIPTION:
"~-
7485 Davie Road Extension. Hollywood FL 33024
Broward (954)431-7900. Fax (954) 436-6789
CG CBOl 134
Job No.: 379
RFI No.: 011-R
Date: 08131)105
Project No.: 017-2610-04/CJD
PROJECT: ExpanslorJRemodel of Boynton Beach
City Library
REFERENCE:
Contract Drawing Reference
Shop Drawings Reference
SpecifICation Reference
other
We stili have II problem with the structural drawings and the specllied elevator. The elevator speclfied In
SectiOn 14245 has B hoIstway dimension of 9' 6"h" x 7'4" and Is turned the wrong direction. See attached
drawing for oJarlfloatlon.
REPLY:
~o fJl- ~. 'LJ~v<...d 6l1. q'I'O~-.
~~-tA~
Pending your reply we are prQCe8dlng as follows:
Unable to Proceed
q.~-o~
Fa'"
Fa'"
BY: Lindsey Nelson, Project Manager
ANSWERED BY:
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CONSTRUCTION
COMPANY, INC.
~
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
M EM 0 RAN DUM ~!E(c!E~~!E[Q)
SEP % 8 2006
DATE:
September 27,2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04lCJD
RCO #046, Project Log #144
Description of Proposed Change:
Add stain to wood doors
SCHENKEL,. StUlZ, INC.
WEST PALM BEACH, FL
Reason for Change:
In response to RFI #89
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permil Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Two (2) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 - Boynlon Beach LibrarylChange Orders\46\Rco 46
$ 5,391
$ 270
$ 5,661
$ 113
$ 5,774
$ 58
$ 5,831
.
.
LETTER
of
TRANSMITTAL
.
,llCF
i..
LOTSPEICH
co, Of' FL. I NC.
Lotspeich Co. of Florid., Int.
W..,; poJm Beach
7435 Central Industrial Drive. Suite A. Riviera Beach, FL 33404
(561) 848-3040 FIlX (561) 848-9020
General Interior Contractlo&
Acoustical Ceilings. PlUtitiODS . Raised Access Floors
Drywall Construttion . Commercial Flooring
Doon and H...dware
Sales and Jnstallatioo
To: Sessoms Construction
7485 Davie Road Extension
Hollywood, FL 33024
Date: 1 September, 2006
Project: Boynton Beach Library
Subject: Wood finish Samples
Sent: [8J Here With
o Under Separate Cover
Attn: Lee Sessoms
Copies Date Dcse ri ption
2 9/1106 Wood Prefinish Samole Strings
1 9/1106 Prefmish Color Chart
.
REMARKS: Please note that any "stained" prefinished chosen will result in an
add of $5,391.00 to the contract amount. Per the specifications
(paragraph 2.70.3) no stain finish was required, therefore doors are
detailed to be furnished with standard "clear" (RA-100) prefinish. .
These are sent for the purpose checked below:
o
o
o
o
[8J For: Review and selection, if upcharge is accepted. Advise in writing approved finish and acceptance of
upcharge to proceed with change.
Approval -- Please return one set approved or corrected.
Returned for final approval- Please return set(s) approved or corrected.
For your files.
For field use. Forward to job superintendent.
Lotspeich Co. of Florida, Inc.
RE ("r~~. ~ 'J'~t\
." ...~.., t::, ~ '5 i!"', ;~".t
cc: file
SEP - i-, tOOL,
By: --\1)0 ~"-\\~.'" ~ (l. 1 Mt-\C.
Patty Mangol ,A.H.C.
Title: Project Manager
xmntal.dol VOl 0994
.l'll~t::,>lf h.'.', ',' ,", ,_J....:' {<,~
t)~.~"",~::>tP~: "',-i:';l'!~);,' . ,,,A,,: ,
08/17/06 'THtl 16:27 FAX 9544366789
SESSOMS CONSTRUCTION
........ SCHHNtuSL:;I1UL1~ 'IfolVU~
O~'f>c~
~
~~ Sessoms
~ "'~l CONSTRUCTION
~1_C~MP^NY. INC.
on
--
748S Davie Road Extension' Hollywood FL 33024
Broward (954) 431-7900 . Fax (954) 436-6789
CG CBOI134
REQUEST FOR INFORMATION
TO:
John CIIlT
SCHENKELSHULTZ ARCHITECTURE
1300 North Congress Avenue
West Palm Beach. FL 33409
Job No.:
RFINo.: .
Dale:
Project No.;
PROJECT:
379
lOBS
08-11-otl
017-2810-04ICJO
expanslon/Remodell:lf Boynton BlIIICh
City Library
144
661.697.3451
561.697.5210 fax
DATE INFORMATION REQUIRED: ASAP
CATEGORY:
Information net shown on Contract Drawings
X InterprelaUon l:If Conlrilcl Drawings
. Conflict In Contract Requirement
Coordll1llUon Problem
Project Log"
REFERENCE:
Contract OmvIng ~
Shop Drawing. ~nce
SpeolI1ce\lon Refenmcll
Other
DESCRIPTION:
Attached \$ 8 number of cl8riflcatlona required by the hollow metelllUbadrllC\Dr. Please review and advise.
Pending your reply we are prooeedlng 81 follows:
PP",-"rVB.:;D
/.:. ~.;ll:;
2006
Awaiting re~n.e
BY: Lee Seuoms, Vice President
REPLY: P/~....,e ftDdlJe L~"U 6:a-,o/- 0..0 p"evIII{Jf.)6/v rC(ja-_7'~rl
rs: 7'f,oe C 16 {" OMJe.. fn.AJr?' {J..IJI'Q
__alJ. ~PQ. 0.. r.r ,"-'''' I.JM /J_ "at /1) -rt. r; /....~, J..A r iJ III
{Ii I
-<- P . i
"P'o/J ~:; ~c<,:;t;;}./
; ANSWERED BY;
'c: Craig Clark, Interim Library DIrector
Field
08/31/06 THU 17:08 [TX/RX NO 65481
08/1.7/06
THU 16: 27 FAX 9544J6t1789 SESSOIlS CUN:I"'Kl<~nu"
LOTSPEICH IPI Fa. 5811"!I020
-i>...... ~...~~...a.......______
Au. 11 2008 01;33PI PDD1/OD1
..
ILGF
..
LOTSPEICH
co. OF Fl.. INC.
FAX
Wear Palm Beach
7435 Cenlr1lllnduslrlal Drive
SIIIIIIA
RiIlle,. BHCtI, FL 33404
(:.UG ,. . zr'~:~:,
BY:
To; S8.BomB Conarrllctlon
AU: Lee S...oms
ReI BQYnton !!I.ach Llbl'll~
Phone 954-431.7100
"7illt Phone 954-438"'78'
From: Lobpel. Co. ofPJoridIa.ID...
DatIl: 17 Aua_ 2001
No. p~: 1
Sender: .... .......... AHC
DepllrllMIll: WPI!I - Doors
OExMnIJlon: 21.
Plio"" (lit) I.' '"'
Fa Phcmll (181) .....ao1O
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'.':
1,( II,Llf"'" ,
o Urgent
o For your ~ 0 R.,.Jy ASAP
o P1e_ CDI'IIIMllt
L..,
Thlll'HSOn I want to confirm the waocI door nnlatt Ie b.call.. I hllV8 ..I....d .... woad
door order to the manufacturer 8nd In I'IIvlllWt"" ... file. I .n't _haw w..... tc.bIIa ever
5ubmlttlKi ..mp'" for approv.1. I tII.n ravl...... the .ptICl, which ..... no ....n ..
ruqulf8d. whlc:h usually I,.,.... . "claar" finish.
Also, I WDuld like to confirm that door type AC" ehawn on .... archttBctu..1 dlllWl.... .. .
'one panel door, not. fUlI'1iJl.. IIt8 door IIIc11 tvpe HB". AIlIo, ty,.. "D" a HCI" .... a..,....
dOD'" with II V".,"," I" tap p.neI only, PI... n_ that.......... gIaee will be....hd tit
get the 10 minula ratirig on ~ doora. Gtus Ie '" alba....
H..., door 1D1B (pair) is .uppo.ed to have a80.mlnute I....L ND BIn wu .._n....
gl..sll'-, whIch must be muimum Gf 100 Sq; Inca-. not 1211 _ KabIta ...... an the
door Bch.dule. Thill openlhg h.. _.n ard.... with 3" X 33" .....n:r..II... due... IiIIe ....
limitations and door size. LltM will drop down further on the 1'0 high doorw for children
to be abl. to e88 through.
Ple.se cDnflrm thee. Items. AI.o need perm.l1IInt ...,Inglnfv. Thanlcll, p.tty
;'
..'.
..
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"
01/17/01 TBU 18:" [TX/RX NO tilB71
08/31/06 THU 17:08 \TX/RX NO 65481
-~ ----------
SCHENKELSHULTZ
000 ~ R C ~ t TEe , u R ~ 000
~~tJ (~
,-06(10
August 18, 2006
MI. Lee Sessoms
SessOItlS Consttuction Company. Inc.
7485 Davie Road Extension
Hollywood. Florida 33024
RE: City of Boynton Beach City Library
LibralY Expansion / Remodel
RFI 89
Dear Lee:
Please ptovide colat samples ot coloI chart fot the wood door. 1be case wOIk will be a light
chary and we need a close match.
Sincae1y.
ed Hawkins
Craig CIarl<
Samuel). Feueri
Beth McKeown
. 0320802/ contractor outgoing
SCt4ENKELSHULTZ-W,olP,""".""" 1300NorihCon...U"........ WOIIP'lm._"-''''''''''''o,
Pbo"" S.,_..7-34S1 . '0< s.....7-"'. . ~.~"""bn.U' <om' ",oM""''''''' Llc_ Aj,.C0OO937
\\f';~_Wf'Ib.-ch\wob_prolett5\0320000\032080Z 6oynLon a_en Ilb...ry\DP\L.ellln\oS1B06 door c;oIor D310802.d~
page1d1
08/18/06 FRI 15:49 ITX/RX NO 6370J
~.~.'.'.'.'....."."''i ~!~T~!~~
r~ COMPANY,INC.
I ..... ,
\n~~lEn~lE[Q)
SfP 2 9 Z006
SCHENKEL &. SHULTZ. INC.
P . BEACH, FL
@ ~j:'p ') 9 2006
SCt._~. "_, ...nuL. rz, INC.
WEST PALM BEAOi, FL
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOI ]34
MEMORANDUM
DATE:
September 28, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #047, Project Log #148
Description of Proposed Change:
Credit for Spider double tiebacks per A504 note 8
Reason for Change:
Per Proposal Request #18 dated 09/20/06
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Pennit Fee (2%):
Subtotal:
SCCt Bond Premium (1%):
PROPOSED CHANGE IN CONtRACT AMOUNT:
$ (1,600)
$ 0
$ (1,600)
$ 0
$ (1,600)
$ 0
$ (1,600)
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:1379. Boynton Beach LibrarylChange Orders\47\Rco #47
........0....... VJ. J.
SeHENKEL~ULtz
DOO ""R:CH.:I''tI!;G;rURE lJl3D
. .
Proposal Request
Boynton Beach Libnuy - 0320802
BOyUton Beach City Libmty
208 S. Seac:rcst Blvd. Phone: (561) 742-6380
BQ)'!lton Beach, FL 33435 Fax: (561) 742.638J
D.te : 912012006
Number: 18
RCONumbe.r :
To ~ Lee Sessoms
Sessoms ComltUctirm Co.
7485 D.vle ltd. Ext_lon
Hollywood. FL 33024
FrOID ; John au,-
SchealceJShu)Jz
1300 N. Cona-s Ave
West Pam. Beach, PI. 33409
PIe.se llubmit an Itemized qum.tion for chllliCs in the Conbact Swn ond/or Times lneideDtal to propo.ed modlficatJons to
the Contract Documents described herein.
1HIS IS NOT A CHANGE ORDER NOR IS IT A DIRECTION TO PR.OCEED WITH lHE WORK DESCR.lBED
}ffiRl!!N.
DescriplIou
Preville ctedit for the Spider double tiebacb pox AS04 note 8
Notes
SIlO rOSpoDse to :RFI 90 ror cur sheets of Spider 700370 double tie back type 2.
AtIa~ts
~~~
Owner
SCllENKI:l.SRULTZ
p:l/ss-sql-flICA W oblFonnslncwpR..asp? Action-PRINT &P ARA=o;COMMID; 1 OO;MOD.__ 9/2012006
00/20/06 WED 14:59 [TX/RX NO 6705J
08/31/06 THU 14: 34 lIAA Y544';UHnOtf
>JI~.:lt.,vJU." ",v!,.,.l~U"",,,, ,&,Vl'
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. Sessoms
~. CONSTRUCTION
~ COMPANY, INC.
~c~fVED
fl.\IG ~ ) 7006
o~/~
?o()~T,x-zo qo
REQUEST FOR INFORMATION
TO: John Carr
SCHENKELSIiUL TZ ARCHITECTURE
1300 North Congress Avenue
West Palm Beach, FL 33409
7485 Davie Road ExteniJon . Hollywood FL 33024
Broward (954) 431-7900 . Fax (954) 436-6789
CG CBOl134
561.697.3451
561.697.5210 fax Project Log II
DATE INFORMATION REQUIRED: ASAP
CATEGORY:
Information not ahown on Contract Drawings
Interpretation of Contract Drawings
Conftlct In Contract Requirement
Coordination Problem
Job No.:
RFINo.:
Date:
Project No.:
PROJECT:
379
#090
08-31-D6
017-281o-o41CJD
ExpanalonlRemodel of Boynton Beach
City Library
,.
REFERENCE:
X Contract Drawing Reference
Shop DrawlnQs Rnellc8
SpecIIlcatlon Reference
~ ~
DESCRIPTION:
Per Sheet A505, note #8. please provlde Information on Fill' Protection and double safety lie
70037X-20) 0
Pending your reply.we are prOceeding as follows:
Awaiting response
BY: Lee Sessoms, Viae President
REPLY:
,C);.. ;/r/~ka.j
SP,.J.", 7t10 a70
lie R..-H
ft. .*
cc; Craig Clark. Interim Ubrary Director
Field
ANSWERED BY:
.
u u~" .:-~~
...L
Sessoms
CONSTRUCTION
COMPANY, INC.
OCT 06 2006
SCHENKEL III :iI1ULTZ, INC.
~;~P~=.:FL '..:: ::.1
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
.-.
. _..~
DATE:
October 5, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #048. Project Log #161
Description of Proposed Change:
Credit for City direct purchase from Trane
Reason for Change:
HV AC malerial purchased through City for lax savings
Additional Cost:
SCCI Overhead and Profit (05%):
Subtolal:
City Permit Fee (2%):
Subtolal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ (100,560.00)
$ 0.00
$ (100,560.00)
$ 0.00
$ (100,560.00)
$ 0.00
$ (100,560.00)
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LSlmb
G:\379 _ Boynton Beach LibrarylChange Ordersl48IRco 48
10/04/2006 19:34 9549783310_
El3/\G/28a6 98: 2', g~497B3~IB
HVAC ~CHANICAL P/IGt. ~<
I-IV/IC IoECHANICAL / (U -/'-'" /O(~AaE: 82
IiVAC ,MECJJA)jlCAL, INC
5181 NW 109d1,'~M'
Suari!IC. fll33S1
Purchase Order
I un:OJ I P.~~O' I
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:$-.I,.III-I...laltllot
___w1....pIInt...........1I. 'I,u ~
ilIIo81u
ClI1.
1
R.n.
lOIl".OIl
Amount
Il1O,51O.00
(
\.
. ---........--- ..' .
.--.,
A<lI<nowfGdvlld and P-dlng subject to
IlCCapllll1Ce 0/ lne lSddhlonal and dlfferellt
terms .1Id OOl1clltlonslltlached,
TPANE:. a dlVlcl::l 01 Amllt/Clln Stal1clard Inc
U( 2O'''(j'' -AI "'" ~ ..._ .
ii,AR f' JV - '" I -
M.anager. Global Contract Admlnlstrllllon
Hl\Io SIemers .
Total
SlllO,560,Oll
10/04/2006 19:34
9549783310
HVAC MECHAN1CAL
r~ v.::)
. "".,.'
Proposal
Trt't'll!t
A D/vlslCYl tJf Am"~#l SI,'IrOltr/lnr;
J.ol1 H.",.:
I'loy",ol'l !:leedl Cll)' Library
OaJl".ry T.'tI'I$:
Freight Allowe'~ amf Prepaid - F .o,e. Fa~lolY
O/Jte: OC\oblr 5 .005
p,opo...' NumenH: t-le,'\!l6o'I-J
~ ~ fa- \51ot..\- '3
"ng'""';
Tle
Pay",.," r"",.:
Net 30 Cays
PfVp;JfVd For:
Ci7 V 0 jC '''>0'1'''' ,<J4I BE~CH
"rane i. plea.ad 10 provide the enclosed proposal lor your ravlew and approval.
Product Data - Indoor Central Sl8tlon AIr Handler Unllll
All Unite
unIIIOl'ell;l...."lIon$
!lUll rail
Saiki OW panels. 1.50 Ib Insulation
Milling \90:1 (Po. 111)
I\"~ess door
C8r1rl,~g. FIItlIr 11'08 12)
^,,;&SS door
12" c:aMd;a - 65% ell- (2) Sets
2' "Iested media preflll." - (2) Selll
RBfrlgerlml COOling Coli (Po. II:!)
!IllllnluB eteel drain pan
TYI;l8 'UF" coil
tlell" 110 E I Aluminum IIns
.m 8- atandllr<l oopp8r tubes
Inlllrlwin1lCl circuits
ACceu (PH '4) .
Ac,~e8$ door
EleGtrl!; Hoider (poa 15)
i"CI,;eas door
No drain pan
(3) Slage l/~r1c healer as 9CI'lllduled
Magnetic conlllctors . 24 vall
~lasiQ "'/llemal relay cDnlTol
:;:0816013
Sl.lpply Pa... (POlS #6)
Acl~ee door
TOI)-back discharge
E'..,.~rgy ell open drip proof Molor
1.5 fi>:E>d dnve
\;oIlll11a ZOO-20Bl60/3
TA1 Variable frequency drive wi bypass (Fld) (FaclDry Ilart-up inel..lded)
NOllnQludlng:: Refrigerant Speclalllll, Electronic TXVs, Any1hlnll Else Not 5pllcWk:elly Listed Above
C:UOSS_Dllvil1\8oynIOn SeIJcn City Library. Proposs/3_lfIqlJlpm"nt.doc
---. ---. -.- -- --~
IB/B4/2BB6 19:34
95497B331B
!-NAG foECHANI GAL
PAGE B4
lovn\oll INCh CIIY L miry
1'.g Dm. Air-Cooled Condensing Units (Comm.....~I) (Qty: 2)
Itam Ta . at Dee.,1 'on
al CU-3 I T n Air-COOled Con.,.n Unit
S2 CU-3 1 40 T ~ Air- n $In nit
Prod.."l Date .. Alr-Coolod Condenslnll Unit. (Commlltolal).
All Units
200 Volt GO Hllm :I Phtsfl
SUCliollllllr',ICs valvll
8ronz.GI"'. Husky Dipped Conden:ser Coil Coaling
Unil neoprene Isolators (FId)
5 Y.., Rltpl.eamenl CompresllOI' Warrllnly (Partll Only)
Not inclUdIng; Disconnects, Refrigerant Spe<:lallles. Anylhlno E1so Not 5peClllclllly LlaIllCl Above
A...llIllb.~
Numll83
FlAuccsoee
FlAUCC40IiiS
To.. Data. .split :.i)'1lIItm Air ConlShklnlng Unite (8ma'l) (QI)': 1)
~m l' ,:CI.~3E3~~~20$li:eRSI)lII$yatem f~~=::Wl!DlecI4F
Prod..", D_ - S.plll Sylllo", Air Condltlonlng Unlla (Sm.lI)
It.m. C1 Qty, 1 TIIll(.): Ac.5ICu.&
TTB Air Cc,ndanaing Outdoor Unit
1 Ton I\lc.mlnal Cooling Capaclty
llOQ . 230 Voll I PhIlP 80 H~
Bronz.GII>YI Husky Dipped Condon"r Coil Coaling
Con"..rt'bfe Air ~ndlar Unit
1.5 Ton - Nominal GI'tlSS Cooling CapllC;lv
200 - :l:JO \'01 I Pn... 60 H.1'bt
Ac;r;uTnm f ow CClnlroVclleok velve
No,lnoludlng: Ols~nnec'e. Refrlgeranl SpeClaltro... Vlbratlon Isollters. Anything E:lsa Not SpeclfteaUy LI.'"d Abova
I
rag':ii~: D!lc'''. evaporator, (a.y: 1)
It. :~o..crfllllan l!!!!!!fNumbllr I
01 A CU~2.0 Ton to,$ SEER Mini.SQrrt SYStem MCW-52
Product Dill.. '-3 Ton Dur;1lus Enpor.,oMl
Item: D1 Qr,; 1 Tag(.): Ac-etCU'"
l.a Ton Hlllh wall mounted
2 Ton . noml"-I
Single ph.,.. 1lO/eoH~ 220-240VI201l-230V
Split ~l'$lblm eoollnll
2 Ton nom nel
5ingte Im.&& 2081230 so HL
UL, ~I. arid ARI Slandard
No, Including: Dls:cnnects, Coil Coating, Refrigeranl Spll(llaltill8, Anylnlng Eraa Not SpeCfflr,ftKy Ustad Above
FLD . ~um""'r/ ,;; T,a"" I In.t.dfHJ by OIhf"
,."",. /!tf""'-ftf ""',,_,
I'''VII'2,,/d
~-,_.,-", ..~... 4_..... ''"'''in" "Tn nOJllJl
1B/04/200& 19:34
9549783310
HVAC MECHANICAL
SDYmOD Such City Library
Tall Dllla -'V.rlllble, Air Volume Single Duct Terml"'" Unit. (Oty: .')
llam
el
E2
E3
E4
ES
e8
107
EB
E&
11"10
IE11
1012
E13
Et4
E1S
. EtR
1ii17
518
E19
aD
1
1!22
11023
E24
E25
626
1:27
E28
El
E3'
1032
latv
2
2
1
1
1
4
3
1
2
1
I~
t
,
1
1
1
4
1
2
2
2
1
1
,
,
1
1
1
,
,
2
1
De_erlatlon
e'VAV Ie Ouot wI 2.0 kW Hea'
14' VAV Ie DU",w/Ui
'4" VAV SlnDIe Dua wI 7.0 kW Heat
12' VAV Slnate Duct w/ 8.0 kW Heat
12"VA~w15.0 HMI
,4" VAV eln"'. DuetwlS.D kW Haat
8" VAV Sind. Duct wI 2.0 kWHeal
12" VAV Sine a Duct w/6.S kW Haat
S" VAV Sine e nll~t w/3:0kW"Heat
10' VAV Binn.. Dutil wi fi,IlkW"He.1
S' VAV 61....... Duct wi 1.5kWl-Ieat
10' VAV Sln< III o uct w/4,O kW H....
'2' VAV Sine Ie Duct wI B.O kW Heal
12'VAVSI'" .0uc\w/8.DkWHeal
'4'VAVSl 'II Duclwl 1D.OkW HMt
S'VAV I Duct w/i.SleW ~_t
S' V II I Duat wi 2.5 kW HlI8t
to'VA IOUCIWIe.O kW Heat
12' VA' ""'1 wi 7.0 kW H_t
, 2' VA' luc w/B .O.,!!tt w..ot
S' YAV SI II iuii w/3 5~Hut
14' VAV Sin Duo! wi 10.0 1M Heat
'4'VAY I uclw B. ,Hut
'Y Sin "'" 65kWIoMat
I'O'VAV ~
6' VAV JIlt......l\ori w/2.0 .....,
10' VAV Ill""'" Dud w/S.Ok
12'VAV~DudW/fi.
8' VAV~Ductw/7.1 icW....t
14'VAV Sinai' nllntw/ ".OkWHMt
'4' VAv BIngle Dllelw/7. i kWH,.,
'4'VAVSln-Onr;twl1J IcWHeat
Produot Dete . Variable Air Volume Single OLlot Terminal Unite
All UnlUl
Single clucl wllh eleotrie: heal
DUllI well Wllh 1" matte In,Ulallon
Shaft (II'II~I . eleolrJc control5 by others
CU$lome r provided ~cIUalDr
'-01\ ha.nd tJor IIIIme aide connection (control &/or not Willer colt)
Power dklc:Onnllct swltc;h
Pow.r F.,so
Magnetic e:<>nlaclors . 24 vo~
120 or 2C8/l!4 volt Iranlllormer
Vol\8ge e8 ,3cheduled
Eh.ctric h..ate, and slage. as lICheduJed
Taaw--
vru.3::t.. VTU.:J.7
VTU.3.?'. VTU.3-3
VTU.3..r-='
ViU.3.:;
ViU-3-"
ViU~3;!''yTLJ..H. VTU+Z. vrU'4-9
VTU.3:;1Jb.-VTU-3-14 VTU-4-4
VTU-3'1'I
VTU.3~r:rVTU-9..'3
ViU.a:iij'"
ViI.J.4:r VTV+6 VTU'4~I1
-,,-
VTU.~ -~
VTU.~
VTu-,:i
VTU-~r
vrU.4.10
Ivru.,.f ~TU-1-B VTU-1-13. \/T1J..1-17
\TTlJ.,~[
\TTU-,.). Vru-1-10
ViU.'.4 "TU,'.18
ViU.1'~JI'Tt).1.12
VTlJ.1.f)
VTU.'.'
vru.,:ii
fVTIJ.':11
ViU.,:14
VTU.1:1~
vru.,:li
VTU.1:11l
VTU.,.2')
;VTlJ..1-Zt VTU.1,22
VTU";23
PAGE 05
Auuulll Hi. 2U04
,-
VOl!
4
YCE '4
VO 12
'i'OEF12
VeEF14
I~g~~~
VCE!F08
VOI!"'O
VCEF08
YCEF10
YCEF12
VCllF12
lit
'0
V 1'12
V EF12
C8
V 14
1!,.'4
11'1
I
14
VCEF14
IVC~14
Tolal Not Price j'EiIlCluldlng Sales T..x) ......................................................................................$ 514.868.00
Sale' Tax......... ................ ................... ........... ............. .. ............. ............ ...............56.6112.00
T~tlIl Hat Prle.. (1""luding Sale. T.x)._.............................. ,........................................$1oo.&IIO.UII
Sincerely.
Oavld Longecm - T,.,ne
2884 Corporat.~ Wa~
Mlramar. FL 3:1025
Phone: 954.499.119')0
flBX: 954'499-69)1
FLD _ Furnfshed iV;:;;'N /lmr'I,,.t1 Or arM"
.,..,...."".",.-,,.,.,,.,...,
F','Jf :Jof;t
1e/e4/2ee6 19:34
954978331e
Bovnton 8.ch CJ'-J Ubr.rv
:tI:,'JIJ!~ ~ww Pmllll:nwnt T..mn.nnd CandillDnll
Ar..OItp'_nctI .nd PJM.. - The.. ~ &IIG ~11IoI'I..,.. an fttt9I'61 IMrt 01
rr..u'l.. a ... 01 AmtrU:l SlanlSlra, Inc. ("sanrr. linn owlr 1M form In.
tu'~i6 aI Any :lII'."'IIIU N'UftltO trDtft SIIIIf'I PftIDOIIJ. Th_ PRJPQHI II
aubllfCI II) Ktepltam:o "..IUd" ltW'tr \kIy. 111)1)1 II.~. I'l" 1M Pf"'1.... Il.Ibifct
ILl UhMUI wlftlWf IilJU~lf })tit)( ht lOWe.:t\lmlc ~~ Ihe 1HUt\' 10 'tnQlh Ihl, 011",..
rrJlAfo. I)t 1ft: lllNKlflA~ o~1I1 ("$~,.,. ~oIowIng ooc~ ~t MdInDn
uf till)' ottlUr \1.I11~ CII',d co....JbotlG 01 "'lIt CJI' Irty otPlct Il'\DCIIfca1IgI1 ty 1Il",",
II'IC l)I'1Qf'II (;Il)ICI(I oro I"rn rrr.wlf1fICJ IhAr noUrlrllltloo nt tNMMt for Imm"",*
Ilroc\l.lQllor. oSrl(I adprNltIl If. r,,~ ~ $iIdm'Ilo IIlnIaty l'It'I ""tilt tl'wtn IIW1t
mntlfh, Imm ntdM fftllfMrIt. "1IId\ mIMM ill r.r.tWWId J8;.... IhJln M rhD1VM
from nttIff rtMlpl dlr., ptlc;... w. ,... Ii1ct'UNd . tur. f'Jo 'nof
."".."..",~ hit _1111 ,.".-m","", P"'- (Qt P"l"I INtIOt) bt)'OI'lCIiM hi-
mol\lh linn pI1C' ".r~ Polp 10 .... cia. Of ,.pc Of 1l.lQ'l ,....... II' 11\I,,"
-.. ~ "'" .......... ""hl' A/fthI _ MI'" 'ht llI" of Older receipt. at .
$....,.. opIlon. 1ht ordnr ml.y 1M t1rahd. Any dtlay 1n .lllplTlll'1r ellIIlCI ~
Duy.r'llIttlonl wi. IlltIl_:l ~1r1cN to Ifte:,.,a.. MI- 10 It. ,.,..,....." ir\llnllill.,
in 11Ift pl'kJM. durll'l\l UWll Jt'Jtkd uI d.kay. III t'IV .....,.~ will prl~ "- Pcr.....J.
Awuplllfll.XJ 1II11111U\1D l>WU''':UJ n "~I' ~'IU ~ClOl'~ p~. It)l,IUW w,""m
",\JOt (Iul'tlUtl'" ID scll:ItlW-oMn Of pmJ)f)OOl, ttr prtf'mIs "' Oa(l__ JJQrK",hlt~
III Cllht)1 D:>>"mtYtJinIy (llJ4"OI\3"IflI'l'l.'JnrhJl'. tl ~1Ifnt"r. nMnr t~:,n ~:1I'no I:lf
~AJI(lr'^ flml'Cf'.el, ~lf)I'f, rnrurn of l'lM Of_with rMMlft'"",..."" ~
"rlAOhAd MMWl IItl ." ",*"0I4/l'.""",, .. DGnIIrIndoft of NHIpt cst onIU,
II nrdltf ,. MJR'.ey I;)('InJlt'l)rwd upon S"'r'. ~1If'IDIII at ....nllo IWmI
om.r thwl tl'\oH 0Mp;"81'" tdltltitt, ,.llIm ~, vrdwr Iry S,I., wilh Ih,.. 1M".
,l'Kl ~11o", attllClhrd Mrw, ~ nuOuu ~ ubjuuUun 10 1uah h,lflllll urKl u
lIOUntr,Jr-oflor 10 pfW~*, uqulpl1'Wn1 In 3c.."th.,.. lIIk" ~ and mm. of N
original prapo..t. I' .'J\lobr RlIfI "OJ twIMr or Qtlita JIIimin ttI"I Owl. CO&IaWI,.
tMtIr wit be ~Dd ltfID..-d. tf 8tJ"" ~""'*' or 1CiC"" DlrforIuftae. ..,.
'-nna "'," GotrMU It'OtpItd. In Old., tor ~'s .amDWlldv~ Qf Qfd.
10 be vdd h mutt bt IJllcs. In 11M ~rwte~.
PM'tefth___ .. s.tIe.. :VIlli >. cbIO&~ to turnll'" 1M/yo Il\t CI09CfI: ...~ In
S.f.1WDl)DI1I, Mel hllWr1lt81 daUl (lllueh _.1ItUId lit CGnMC" tMIh
1hIo."IIl. ....SIlI'..,."l'rtl\I.. ""'_'''_011II_
_.. OC_1lCI <4 lho ""..bill'll" Iho .......... """'. poo1Iculor _...
S.I"''' dutY to NlfCl"" 1.l"~lr ii/ly ordt, and ~ prroJ ""IWI .. ~
upon ....... IIODrpoICJ. rppnrvu! uf IIIU urWr mild SO.. ur1Ufl nut bv
~I""" lor dulCl1"l h tu''''O<< 'CII'iJ1CHb' ~DCI tIr Iol.1uoIol\ 01 I'\Cl'W OJ'
I.ltrluron\. k)tll'ld Py flul'v. PI' ~':I(I", In ~ ",pp""",1 ~ 10 drJIIt""f Of
~toI'fIJ"OIe c~ Infnr~" by AI,i.,,,, AMlftr',...~ If'I """"",, III Qnntfngrtnt
1)1''''' ltfrtJl,.".. INri(fftnllP, rWI~" In tntMII. .... the IMblIhy to pI'QIltJM m&ttirfl..
frnrn 1ha ~I seIJfft.. 0" 1NPIIfv. !h. ~ at 11M Unbel steta
Ga"-l'IVftIIm in Vt)' rr.1ItH hi th",orIal .,lhClf lhlr analvdul UI lhu 11ttI~
JJft)duullO 110 d1tUGL t).ItRJlfOCll bOnOl" 01 ho ~,"" VIXlA Gt'Y CItI'IOf
ClIWU LIOyUIl(I "'" fr,I.)W ll\l'u OI)I'lll'al fA $Glint If Iht) 9fdor if, IlQt l'I'lW'WNt I'It
1I'lU~/CYCt.t,lt'uporr~"envortflft/l:ltltndina~SIlIIor
1M" tll('lr.f In rioInv I)ff'fQrman/l8 ttI/ m f1II'IIOmIM* wIIh (It.. If .... atICI
~''''' art uMble 1(1 l'CIfltf4 on. ~il&ed prlCH 01 1ArrM. 1M ord'r' may N
l:r:u'Icu,UiId...rtrrlcoutefl)'llttnll\'.
T.... . Tt;' lit, pti:t. umJ lullfllt qwlou. :M:t '"1' rt'ICV1UI6GtWUl"12 9'gJO
'IoIUtlipb. :IQIud. (I ulSl. tbA olf,ur FodclQt. 81C1lor '" t.~ po~ "" Ihl}
1.(tt'8Q01lor' unt'Jm ftn)"(I(1lJ1ic..h1c f~"'Vk1, I)t)rllt, '" rqnl~
Watt'.~ .hll LJIDlIlt,/, 5.11111'. wRl'tamy oblaMIOf' "Urn'" 10 1h. ~
SOIlO........lJfot. ""'''' :>/.a_I....NIII-.p" "_IhI_
-..--"'......-.-....._bl'I_
t'0Yf'1Wd by ..~s oru.t (I) Dr. "... "Of """ In IllJltlrkd .nll IftOrlulaatu,.
0". (II) ttuwv u.. U1....III1411& (lid l1ItIt91lklr lurttl '" 1uIkar'll ~ bilCf
bullutltJlI-wllrr0rtlJ1 !Jc:tuIllOOtl llom triI, WOl\'Dl"CY.... ~QD 0110",",,-,
urltlfrtvlrCllfl wOQrnndl<ra,. ~1,""nllnn.er,I~~_!I'''''''''1n
It;lftQW ttw; ...,.,.,QloJro~ IMtn'nNIIWJ "'''''1 ~~IIIIM\. IMCfIt .,.. nthe,. to
~tn"" ",,1IpttwmL r.,'.... lthnM nor be IIlblIgatMf 10 ,., for rtI1 GDtt Of ...
rtfria.rlnc. s.n.'Ii atIIllIJIkmII .net l~ unftr thft Walfll'lly .,.. limited ID
11Iml.h11'll ""'*"tmInf MII.".IMI r;II'''. II b ~Iun. '.a.b. ''-'')1' Ul
110>II","-,. III 8d""I'~'ulDd >>11-". P'Jfr11. l'oIvIll~ au llullu(a
wy"""t, .I~'S UkICk ~lIt(n.. lOr ,If AOtl-(lOf1101l1~ ~DOltIrecJ
p,~ wNah hi", be." 19tumrd .., Iu)'llllr ~ Nil. Allutrr.J IItwi tl8Wl
pr. wrRton "",.,.1 ~. 801af IU'Itf IW ~ 10 ~ '""VII wltv
ItPPl!""e. 8I!L1.... ....kill NO AI!''lRlNtATIDN 0.. W~...
eqr"u. DR 1M.l,.lIO, RPlMDNlf. ~ Of MOLD PUNGUS.
IACTI!IIta. II_Ai. 0_... O~ .... _~ CONT............. '
No Jl&bllltv ..t!",..... 4t'I11 :ar.IMh t6 ~r IMDI ~ filM.<. he"".1d fDf AM
9.u_r. IMIIlty under Itlll WIw""'Y.nII bt lImIktd 10 .. PUrW~" ~ of rno
BqulprntwN .hown 10 till O""'M. 1,Ul; WItl'InIy II ~bII " the fttt"t or
non-PII)'IMIW. 'IIr'1hN W&rr:tIlly IJIVItctIcrt fJ IYJbble Oft III __-cotl Dillie
Arty funh... n"~ "TIJB! ~ In wrltftg 111(1 IIOretd to by VI ~ci
aiU,..llJfy ulItJ. 3tII1.i.
~LD ... ':Vftli-;/UHJ 01: T 1"1t7;;i7M14/1qd by Olh.f3
Pa~.oI4
HVAC I>ECHANlcAL
PAGE 116
^ugu" Ie, i\104
w.,anty tH.ellllMl'. nIl W""I"I)' II ,inn In I"" 01 tH otnll .'"'ItJI....
..... 01' "'PMH. IMlUdJ'" IMP'LQIO YrAIIMltm. c,
"'~"C"."T""'LJtl .NO PITIfUl) POfiI A P."1"JCUt.M puttpose INIIDr
obts Drl""",.". cour......... 01' I,.CI,.
itttUttnhkr. ~..., 1J1llt-r llh.1I ~v, In PtDp8"*, 10 ""Ir rnptr:d\l.
aw.. t:A '-WL lndlrflr\lI~. ~~ .'d !told ftCh ~ harlJllar 'ram ..., Ir.cI
al ctaI".,. lIlIIIoM. IOJ1I:. taMr.... d."'.... IIl'1If ~IIIIU... InoWInv
.._ ........,... '.... r_.o~ 1_ ..." '" ~ "'l\Ill' .. _...... ..
,., or "'....,. ..._01 proporty. '. I.. _ _ toJ tho ~ ..
mtlwmlwf l.JIlhu im.'lnrlll~ p..IJ1y. IUILht' IhI ~ ,m~ Uf
~. WIIfI ~ lU IM'V dill".. ~..'"' UP\ fuI)N or lMIdItMIf d1IIt DIlIItIrte'U
prior Itt WlJ*uIIutl or lortnIllullQn ul lbilll ~tIOttt Iha dulv tu """"'1t11fV ...,.1
oorta'tUlln lUll IOfWOf'lO 0ftl00t ~rd"IJ ~Df""Y'ennln.rlon.
In.ur.,..." 8" IlOr_1D IM&rllJAt" 'h. felro..Jna N~. dutlnOh..", 01
NHo 66mr... w\1h """'" ACIIII"'lhll" IhovIn Hlow aAO ... ujM)n reQuool tl'bm
Ru"". ~ ~ C~.;,w" I"""'I'III'Q;....~...,..,..
ClIIl1II1__Uallllly '2,000.000..'...........
A_LIIIII... :11_,oooCSL
_to_liDl '........,LI.
In Iha .....' ..trw.".... 10 ".me Bwvr or oth,,. It In MrMIIoneI ~.
9..., wll do II,) LJUI onIf undQr'" ~11fN3ry OaNIJ""'r;lu1 Gl'ntIraI LIuW"" pulmQta
klU", ....""Il or IhO IlIdorm.lly CUI\,ution Ult'Jumuct 11OI'u1i1 III 1'1) I)VOfll ~tJ
801Ct' """,1\10 nO, II"," oj Ulbogculol1
L/WlIIJly Dlfcfalm. . III no _ I/lolI loll.. lit IJq!o ,.. lilY Incl.....ltI.
~G-....na.e, -" '~nl1l'"' ..,.... n.. ~ 1If.tII- ......... uI
""""Nr ~...all 4omQSrJ9 OI'Q~, bD..... "" ""'tt or .....,onty. "rouh ...
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~ ~~~T~~m~
I~ COMPANY, INC
OeEl' '.6
7485 Davie Road Extension. Hollywood FL 33024
Broward (95
REQUEST FOR CHANGE ORDE
MEMORANDUM
DATE:
October 6, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 _ BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #049. Project Log #146
Description of Proposed Change:
~lECClEU~~34
OCT 0 9 2006
SCHENKEl &. SHULTZ, INC.
wEST pALM BEACH, FL
Furnish and install a ship's ladder and roof hatch in Stair #204 (SCCI Cost Summary
attached)
Reason for Change:
per RFI #92 response and Proposal Request #15-Rev. (copies attached)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TiME: Three (3) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LSlmb
G:\379 . Boynton Beach LibrarylChange Orders\49\Rfi #049
$ 5.278
$ 264
$ 5,542
$ 111
$ 5,653
$ 57
$ 5.709
UDfUOIfUU J,U.... vu....'" ...,n... co.......................
........----- -_.._-~._--..._..
--_.._----~._--
~ Sessoms
..~ CONSTRUCTION
~,~._~~~~~Y. INC.
:Ae:
900Z 9 0 d3S
~3:;:)~HI
TO: John Csrr
SCHENKeLSHULTZARCHITECTURE
1300 North Cong..... Avenue
West Palm Beach, FL 334011
7465 Davie Road Extension. Hollywood FL 33024
8roward (954) 431.7900 . Fax (9541436-6789
CG CBOI134
REQUEST FOR INFORMAnON
561.697.3451
561.897.6210 fIlX ProJeat l.q,,"
DATE INFORMATION REQUIRED: ASAP
CATEGORY:
X Information notlihown on Corltral;\ Drawings
Interpretation of Contract Drawings
Conflict In Contract Requlral11Bnt
Coordinelion Problem
Job No.:
RFINo.:
Date:
Project No.:
PROJECT:
379
<<J\l2
08-05-011
017-2610-041CJD
ExpanllonlRemodlll of Boynton 8ll1lCh
City L1brmy
1...
REFERENCE:
Contract Drawing R.......nce
Shop Drawlngl Reference
SPlICiftcatlon Reference
Other
DESCRIPTION:
Subcontractor needs additional Information 10 be able 10 prIll81he shlplladder as requ!l5ted In Proposal
Request #15
Pending your reply we ...... proceeding _ follow..:
AWaiting respOnse
BY: Lee S..aoma, VIce Prealdent
REPLY:
r.. ~T"'6-~..T UI'"
lJ.J_
.
~JIfa."".:L "'E /.miffj
"
.,." Craig Clark, Interim Lfbl1lry Dmlor
FIeld
ANSWERED BY:
09/05/06 TUE 12:09 [TX/RX NO 65671
Proposal Request
Page I of I
St.HENKEI.SlWLTZ
dqq A!{C:H.ITECTURE 000
Proposal Request
Boynton Beach Library - 0320802
Boynton Beach City Library
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
Phone: (561) 742-6380
Fax: (561) 742-6381
Date: 8/15/2006
Number: 15 - Rev
RCONumber :
To : Lee Sessoms
Sessoms Construction Co.
7485 Davie Rd. Extension
Hollywood, FL 33024
From: John Carr
SchenkelShultz
1300 N. Congress Ave
West Pahn Beach, FL 33409
Please submit an itemized quotation for changes in the Contract Sum and/or Times incidental to proposed modifications to
the Contract Documents described herein.
TIllS IS NOT A CHANGE ORDER NOR IS IT A DIRECTION TO PROCEED WITII THE WORK DESCRIBED
HEREIN.
Description
To install a ships ladden and roof hatch from stair 204 too roof above.
Noles
Additional Details per SCCI request
Allacbmenb
PR SK I and PR SK 2 Dated 9/19/06
~...
-~.
Jo Carr
Contractor
SCHENKELSHULTZ
RECEIVED
SEP 2: 12006
Sessoms Constr. Co.
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.................. ULJ...I.U. .l.l.. rnUl'J-Oeorge' S \IIeld~ng
3058225298
T-304 P001/001 F-073
(jeorgeJs tWefrfi11lJ Seroices, Inc.
db. George', Mere' Fab.
MIsc. & Structural Steel Fab.
m. f~E~~
CONTkACTCHANGEORDER
Page: I of I
Date: September 22. 2006
Job: # 3718-02
Phone #: (954) 431-7900
Fax: #: (954) 436-6189
Attention: Lee Seuollls
General Contractor: Projed:
SessolnS Construction Boynton Beach Library
208 S. Seacrest Boulevard 208 S. Seacrest Boulevard
Boynton Beach, FL 33435 Boynton Beach, FL 33435
~t**t~*****.***.***.******.***********.****.***.**.**..*...............*.*****
We hereby propose to credit materials and labor necessary for the completion of:
~ (I) Steel primed roof hatch ladder approx:imate 15'.
FURNISH ONLY:
~ (I) Bileo 520 2' 6" x 3' roof hatch.
TOTAL THIS CHANGE ORDER (frice Increase from origln.l)...................... S:UOO.OO
The work by this order shall be performed under the same terms and conditions as that included in the
original contract.
AUth~~
--- ---
Jorge Amador, Jr.
Accepted by:
Signature
September 22, 2006
Date
Date
11400 N.W. 134 Street. Miami. Florldll33178 . Tel. (30S) 822-2445 . Fax: (30S) 822.5298
09/22/06 FRllR'l;:; r.-pVH'V ..,.... ..---.
LADDER EXTENSION SAFETY POST
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ROOF HATCH..SEE SPEC.
STEEL ANGLE FRAMED OPENING-
SEE STRUCT.
2 X WD. BLOCKING
o
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2 112" x 1/2" FLAT BAR
STRINGERS..l8" APART
0 BLo~I'\
~ PARTITION-SEE PlANS
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COST SUMMARY RCO #49
-.......-----.---..--. ~ - --- - -- - - - - -- - -- - - Date: 10/06/06
Project: Boynton Beach City Library - --~-~------------
--'-".~-- - - - -~ -- -'---'-- - - --- - - - -- - -----
(Project No. Bid #017-2610-04/CJD
-_.~-- ~ . -RFJ #92 &PR #15,.-= Ship'S/adder & roof hatch----------
Description EQUIPMENT -9uantity_ Unit Rate ~_"\molJ.~^=
------ saw cut openingforl1atch :=:===~= _-~~=-=~- 1 Net_ ~~600.00 ___ $600.00
--0 o -- ~O.OO $0.00
- ~--~ .--- --.-....---.- ___'__n_ -"-' .---------- ----- .. t-----~ --- $0.00
0 _? O.~
- ---- - -~ - ----....-------.--_.___n.____....____._ n_ __,.__ ___'____ --- ------w.oo
0 o 0.00
-- .~-.- ._---------~- --- ~ - - ---~---~-~- -~--- _._~-~~-- -
Equipment total $600.00
Means LABOR Quantity Hours Rate Amount
t----~.-- S-:-Bennetl------ ----- ----~~- 2 e-~ 215.42 $430.84
---- -..----------------.------- -.._------ --- ~~~
W. Eugene 2 0 198.63 $397.26
r----~ -----..---.---- - --'- ---- -~- -- $0:00
0 LF 0.00
r---'-~ -- -~-~-.__.- --'-- - --,._,--- --- ~- - e-- LF--- -- 0.00
- -~--~~ -~ 0 $0.00
----- --.-- ~-~-----.- --~ -. -- --'- ~----
- ----j-- -- ~ - -- - -....- ~-~ -- -----:-
Sub Total _~_..18~8,!Q
---- r-- -- -- ~ -- -- -- - -- - - --._--- -.~ --- -----..----..--
---.~~ r------~------- ------------.- r--- -._~- ------- $0.00
$828.10
Means MATERIALS -'--~-~-~- Quantity Unit Rate Amount
--------_._~---.- ---------
curb for roof 1 Net 250.00 $250.00
1--- roofing 1 Net 350.00 $350.00
1--- -----..------.-.-.-..-- -
lightweight patch 1 Net 750.00 $750.00
,--' ._---------~- I- -
0 Net 0.00 c~
------- --'-'-_._--- ----._- _______n.___..,______. .____.____
- Material Subtotal $1,350.00
I----~-- - _ ~____n ------._~-_...._-
Tax - included 6% Tax total $0.00
Material total $1,350.00
Section SUBCONTRACTOR Trade Quantity Unit Price Amount
1---" '--- --~-~- --- - ~~--..- $0.00
George's Welding Services ~ ladder & hatch ----- -~ - e---__ Net 2,500.00 $2,500.00
1---- - ---'-'-- -.- - --.-.---...- f---~
0 Net 0.00 $0.00
------.....----------..---.-
0 Net 0.00 $0.00
r------ -_.,- ~. .---..--.--- -.-.---..-----...-. 0.00 $0.00
0 Net
..~_._~- ---'.--- ---- ---"-"'-'-"'- - ~- - -~~~- ~-
Sub total $2,500.00
rc------~~---~~
Tax included Sub Total $2,500.00
Contractor equipment costs -"-".-. -.-- ----~ - $600 .00
-._-_.__.,_._~.~-----._._----- -
Contractor labor costs -~--.-._-~- $828.10
Contractor material costs - $1,350.00
Subcontractor costs --~--_._~---.__._--------- -~ ---- -~-- $2,500.00
- --
Subtotal - $5,278.10
Profit ----..--- ----.. .-- ----,----- $263.91
+5% Overhead and ---------~-----~--- --------
+2% City Permit Fee ---- -- $110.84
-" ---...---.----------- ---"--.. -----'--.-. - -._----- -~--.- ._---~-~ ---~
+1% Bond Premium $56.53
TOTAL RCO #49 $5,709.37
CD
rFH~CC~DIlf~[5)
OCT 1 6 2006
SCHENKEL &
WEST PAlM SHULTZ, INC.
~ Sessoms
~ CONSTRUCTION
~ COMPANY. INC.
7485 Davie Road Extension' Hollywood FL 33024
Broward 1954) 43t-7900' Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CB01134
MEMORANDUM
DATE:
October 13, 2006
TO:
John Carr. SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 _ BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #050. Project Log #147
Description of Proposed Change:
credit for deletion of 3M security gates (quotation attached)
Reason for Change:
As requested in Proposal Request #14 (copy attached)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ (30,492)
$ 0
$ (30,492)
$ 0
$ (30,492)
$ 0
$ (30,492)
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark., Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 . Boynton Beach Ubrary\Change Orders\RCO #50
P.O. Box 33682
St. P..l.MN 55133-3682
Office (800)328-0067 ex.t. 2
Fax. (800)223-5563
Library Name
8oylon B.~c:h City libno ry. Job Sib!
AddR&&
P....sv Indudo in PO
City,State, Zi,
Pluwlncludo in PO
CODbet Name
Lve Svssams
E:M.il Add~csl
NA
P~III:'
954.431.79DO
FuN
954-4366789
P.O. '.ad Sigptuce (SigUlture nquired if "ustolfl!:r illlosiD8 this '11I5'" oroer)
1<0_
S"SSDITIS Conslruction Cemplny
Address
7415 Oavio Road Elltensicn
City, Stille, Zip
Hcllywood, FI. 33024
CDJltact Name
L"" Sessoms
E:M..iIAddfCSI
NA
Pllo.eN
954-431.7900
FD;lI.#
954--43&67'9
Roq-ues1ed Delivecy...d Iuiltll Dates
Q...ntIfy
Duc:rlption
Thank yau for your busin.n
Goadn.......:_
S13,160.00 515.246.00
SO.OO $.0.00
$0.00 $0,00
$0.00 $0.00
SO.DD So.OO
$0.00 $0.00
So.OO $0.00
$GoOD $0.00
$0.00 $0.00
SO.OO $0.00
$0.00 $0.00
SO.DO $0.00
$0.00 $ILOO
$0.00 $0.00
$0.00 SO.OO
SuIl S 30,02.00
StUppi... B,IHIIIa. p: t-r.. ",""" KIu.I
T...... $ 30.412.10
2 '-43102 Dual Able Detection Sy.stem - Buried Cable - SeNiu Zane 2
15 month servh:e/.....rranly & lnstallltion ;neluded
JM Is not. sub~OAtr:ador.
Z,Ich D. DU'1mil9
100 2a.DOG7 ..1. 3 0 l32
.;. lIubk SalelTu "1IIbt. lled
IIIIIC.._.._...po....,'"" IMC_"_1\o_",,,",,_,
JMblo.c-......
IMhl..c:-""",_,
CDmmeD.ts:
1079J_896_12]1_84O_1oo ll..1
FORP.....t ..r9hl_,..1 F...wbt P~'IlIoW Mall... Fn IMlKIo",. ...d" 11'11.. "dd...... .bet...
Terms are NET 30 Days from Date of Invoice
Invoice is genented at the lime of Shipment
J.no WosblDck
100 328-00&7 oxl 2
06/09/06 FRI 09:11
fTX/RX NO 55901
J IVI-'~)':>'U ~,-v'1."'''''''~
L "b""' . u, ,
SCHENKEL SHULTZ
ppp ARCHITECTURE ODD
Proposal Requesl
Boynton Beach Library - 0320802
Boynton Beach City Library
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
Phone: (561) 742-6380
Fax: (561) 742-6381
Date: 8/1412006
Number: 14
RCONumber :
To : Lee Sessoms
Sessoms Construction Co.
7485 Davie Rd. Extension
Hollywood, FL ~24_~
,
I
Please submit an itemized quotation for changes in the Contract Sum and/or Times incidental to proposed modifications to
the Contract Documents described herein.
From: John Carr
SchenkelShultz
l300N. Congress Ave
West Palm Beach, FL 33409
TIllS IS NOT A CHANGE ORDER NOR IS IT A DIRECTION TO PROCEED WITIl TIlE WORK DESCRIBED
HEREIN.
Description
Provide credit for the deletion of the 3M seccuity gates.
Notes
The Owner will supply a gate that is compatable with the new equipmeut he is purchasing.
Attachments
7J} . iate y:
;.t'~
ohnC
Contractor
SCHENKEl,SHULTZ
.
SQssoms
CONSTRUCTION
COMPANY, INC.
Q
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900 . Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
~[E~[E~~[E[Q)
DATE:
October 18, 2006
OCT 1 8 2006
TO:
John Carr, SCHENKElSHUL TZ ARCHITECTURE
SOiENKEL & SHULTZ, INC.
WE5f PALM BEACH, FL
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #052, Project log #155
Description of Proposed Change: Fumish and install Georgia Pacific enMotion
Touchless Towel Dispenser 59462 in lieu of specified dispensers (quote attached)
Reason for Change: As requested in Proposal Request #19 dated 09/20/06 (copy
attached)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 801
$ 40
$ 841
$ 17
$ 858
$ 9
$ 867
PROPOSED CHANGE IN CONTRACT TIME: Zero (0) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 - Boynton Beach Library\Change Orders\52\Rco #52
Specialties Source Inc.
3047 NW 60th street
Ft Lauderdale. FL 33309
Change Order
Dote cot 1
9/2212006 5576
Phone 11 [954) 917.5884
Fox # (954) 917.5886
Name/Addles:;
5E!$$Om5 Ccnslrucllan
7485 DavIe Road extension
Hollywcod, Florida 33024
FClX: [954)436-6789 Rep Project Ncme
Mention: Lee SesIOoms
RF BOYNTON BEACH LlSAARV
Description Totol
PROPOSAL I<S REQUES11:D TO CHAIIIGE lHE FOUO'MNG TOlLIIT ACCESSORIES
TO . ~OAP - ---M G ' aAr-'FIC . . - I ........"
; V ~ ~ -.
TO CHANGE 84262 PAPER TOWEL DISPENSERS TO GEORGIA PACIFIC ENMOllON TOUCHLESS PAPER TOWEL
DISPENSER
84262 IS $66 EACH 756,OOT
I GP ENMOl1ON IS $102 EACH .
......
:2
.L
v'
{'
!;'
-..J
1
SUbtotal S756.00
Soles To. [6.0%1 $45.36
This quote Is vallc:l for 30 days. To accept this proposal please sign and Total $801.36
return 10 us.
SlgnclUre
09/22/06 FRI 16:03 [TX/RX NO 67291
Proposal Request
SCHENKEL~TZ
!:l D [] A RG.II, I n~C'T'U:R'E D D D
Proposal Request
Boynton Beach Library - 031.0801.
BO)'llton Beach City LibrMY
Z08 S. Sellcre.t Blvd.
Boynton Beach, FL 33435
Phone: (561) 742-6380
Fox: (561) 742-6381
Date: 9/20/2006
Nunlber: 19
RcoNumber :
To : Lee Sessoms
Sessoms Construction Co.
7485 Davie Rd. Extension
Hollywood. F1. 33024
From: John CIIlr
Sc:henkeIShu!tz
1300 N. Congre.. Ave
W ost Palm Beach. FL 33409
PI""". submit an itemized quotation for chang.sln tho Contract Sum andlor Timoslncldcnta1 to proposod modifications to
the Contract DootllDClJ!! describod h<tein.
nus IS NOT A CHANGE ORDER NOR. IS IT A DIRECTION TO PR.OCEED WITH 11ffi WOJU( PESCIUBED
HEREIN.
Desaiption
Georgia Pacific eoMotion Touc:bl"s Towel pispe..,ser
Not..
Furnish and instaU Gecngia Pacific enMotlon Touchl..' Towel Dispeenser 59462 in lieu of the .pecifld Dispensers
Arta.hInenls
'tJ!~
J C
Contractor
SCllENKELSBUL T2.
.. _ ~_...1>l> ~""? Action",PRlNT &P ARA=;COMMID: 1 OO;MOD... 9/20/:2006
09/20/06 WED 15:30
[TX/RX NO 67071
.
Sessoms
CONSTRUCTION
COMPANY, INC.
fR1lE (G IE ~ \If IE iD
OCT 262006
@
7485 Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900. Fax (954) 436-6789
REQUEST FOR CHANGE ORDER CG CBOtl34
MEMORANDUM
DATE:
October 25, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #054, Project Request #24, Project Log #165
RE:
Description of Proposed Change:
Furnish and install Grohe #36-223 Centrepress self-closing pillar tap faucets (10/25/06
quote attached)
Reason for Change:
As directed in Proposal Request #24 dated 10/20/06 (copy attached)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1 %):
PROPOSED CHANGE IN CONTRACT AMOUNT:
$ 853
$ 43
$ 896
$ 18
$ 914
$ 9
$ 923
PROPOSED CHANGE IN CONTRACT TIME: Two (2) days
Cc: Craig Clark, Interim Library Director
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 - Boynton Beach Library\Change Orders\54\Rco #54
OCT-25-2006(WEO) 12:43
R L 0' AOOIO PLUMBING
(FAX)561 585 6474
P. 001/005
R. L. D' Addio Plumbing Co., Inc.
1125 Cn:stwood Boulevard
I_ake Worth - Florid.. - 33460
e'nlail: piRcritcl'iilbellt'Ou,h.nct.
Phone# (561) 582-5500 Fax# (561) 585-6474
CF C057296
visit D1Ir website at: www,rldnddioDlumbw.eoln
CHANGE ORDER PROPOSAL
Customer.......: Sessoms Construction Todav's date.... ....:Odober 25, 2006
Estimator... .. .: Lce Sessoms R. L. D. C.O.#...: OCT.12
Phone # .......:954-431-7900 Drawine: title.......:. Architect Fal<
Fax #.. ...... ...:954-436-6789 Plans dated.... ......: 10-20-06
Job Name.. ....:BoVllton Beach Librarv Architect.............:
Job Addrcss...:Bovnton Beach Enll.ineer............:
~----------------------------------------------~--------------------------------------------------.--------.----------.-.-------
Scope or work: As per your direction, wc arc submitting our proposal to furnish (24) Grohc #36-223
faucets and deduct (24) Zum #Z-7443 faucets per architects 10-20-06 request #24.
For your infunnatlon and use find our worksheet # PI dated 10-25-06 dctai1ing the additions
and credits for this proposal
CRANG~: ORDER PROPOSAl,: S 853.33
NOTE#l: Please noti-fY our office in writing as to the acceptance of this proposal so we may schedule tbiq
extra work into the prcsClt construction schedule
--------------------------------------------~---------~------~-----------.---------------------------------------~------~-----
R. L. D'Addio Plumbing Estimator: Louis G. D'Addio
Approved By:
Exclusions: Unless as noted above, a/l of the following are excil..ded: Addendul'tl... Dewatering, f!aclifin
Overtime. Wiring. Cutting and Patching, Demo/Removal of Debris. Concrete Work. Labamtory fees.
An a8rccmc;:nu arc c:anlingm.t upon ~1tik.tS. intm~ a~ and nchc:r unavoidable dcby. hcynnd and. ewer whk:h WI: 'haWI:! no colllroL All ntimuh:s r~ .
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O'Addio Plumbing Co..lul:. ~ntill\a:lly r-id far.
.. We are knOW>l by tile Companie.. we keep....__ ... ...... ... ...Servicing"
PIC-SIll
cerrJIED
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10/24/08 TOE 11:54 FAX 9544J88789 SESSOMS CONSTRUCTION
~a'_UDD os:~' FAX 5111975%10 SCHENKEL SHULTZ
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SCHENKELsmJLTZ
lJ'Ei.-GI AA.C,~'ITI!c.;r\lR~ QC C
Propllllat Request
Bo)'llton Beach Libruy - 0320802
~"." IIc>cll City L......,.
Z08 S. Seac:n$t Blvd. 1'Jum.. ,(561) 742.1i38D
B"l'Il-DCIIIdI, J'L 33435 1'1Q\: (561) 742-&11
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Page 1 ..(2
From:
Sol\.:
To:
Banag.."., Robert [Bonoll~IllR@&;I,bO)'lllon-bcaC/'l.".u.]
VVodno:uAy, October 18, 2006":52 AM
t;:arr, John
Co:: Clark. Cnllg
Su"J~t: library ~i1et sink faucels
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1012012006
10/20'08 Pal 10;30 ITX/Rl NO 6982)
10/25/06 WHO 1?-47 rTY/RY Nn 7nnAl
11/02/06 THtl 06:26 FAX 9544366789
II
SESSOMS CONSTRUCTION
Sessoms
CONSTRUCTION
COMPANY, INC.
\Rl~(C~n~~\Q)
NOV 01-2006
SCHENKEL & SHULTZ, INC.
wEST PALM BEACH, FL
SCHENKELSHULTZ
If[J UU.l
\
@
I
7485. Davie Road Extension. Hollywood FL 33024
Broward (954) 431-7900' Fal< (954) 436-6789
REQUEST FOR CHANGE ORDER CG C1301134
MEMORANDUM
DATE:
November 2, 2006
TO:
John Carr, SCHENKELSHUL TZ ARCHITECTURE
FROM:
Lee Sessoms, Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #055 REVISED, Project Log #098
Description of Proposed Change: 1) Revisions to the telephone/data conduits (Elcon
revised quote attached) 2) floor cutting (E302) 5' x 100' @ $3.00ls.f. 3) concrete patch
@ $6,OOls.f.
Reason for Change: As directed In Proposal Request #12R dated 08114106 (copy
attached)
Additional Cost:
SCCI Overhead and Profit (05%):
Subtotal:
City Permit Fee (2%):
Subtotal:
SCCI Bond Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACT TIME: Fifteen (15) days
Cc: Craig Clark, Interim Ubrary Director
Bob Bonagura, P.E.
Attachment: Supplier/Subcontractor Proposal
LS/mb
G:\379 . Boynton Beach UbnlrylCh.nge Orders\55\RCO 1155 - REV
$ 12,711
$ 636
$ 13,347
$ 267
$ 13,614
$ 136
$ 13,750
11/02/06 Tall 08:26 FAX 9544366789
~SSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
@002
-.----.. --- -"
ll(03/2065 D1:19
19548677043
ELCON ELECTRIC
PAGE e2(09
elcon
ELECTRIC INCORPORATED
JSDO _ CEIlTRAl BDUtEVAfID NORTII 'PQIII''''O '1lAC~. "-0IlIDI'> >:l...
Bl<O~D (950) 97_45
FAX (U4) 11711-5..9
PREoCONrNt (95411179,'~3
STATE LICENSE
Ecootn33'
BEQUEST FOR CHANGE ORDER
November 2,2006
Job No.: 5602
R.C.O. No.: 6R3
R.F.P. No.:
SESSOMS CO NSTRUCTION
7465 Davie ROi~d
Hollywood, FL :33024
Attention:
R.obert Scott
Project:
a,pynton Beach Ubrary
BOYNTON BEACH, FLORIDA
Reference: Tele/Data Conduits per PR #12 and ASI #2,
Gentlemen:
We propoe;e to Increase our contract to1al in the amount of: SEE BREAKDOWN
BELOW DOLLARS AND 00 CENTS ($) for the following:
Proposal:
Eleon Electric, i'ne. proposes to furnish and install additional labor and material.
Phase #1 :
Relocation of Tel/Data Conduits $' 3,490.95
phase #2:
Relocation of Tel/Data Conduits $ 4.281.45
Phase #3:
Relocation of Tel/Data Conduits $ 43B.70
Notes:
Wort<lng area ir) e>cisting Library Building is assumed to be clear of any obstacles.
Additional requirements per AHJ are not included in this proposal.
Overtime is nct Included in this proposal.
Concrete patching is not included In thl$ proposal.
Page1of2
www.elconelectric:.com
"CO
11/02/06 THU 07:55 ITX/RX NO 70811
11/02/06 THU 08:26 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
!g)OOJ
11/83/2885 81:19
19548671El43
ELcu-t ELECTRIC
PAGE 83/ElS
Eleon cannot be held responsible for any damages to existing bLJilding structures suet!
as ceilings, wall:~, ete
TOTAL This Re'iuest for Change Order $ See Breakdown
STIPULATIONS: This proposal is based solely on the usual cost elemillnts such as
labor, material, l~nd normal markups and does not include any amount for additional
changes in the l;illquence ofwcrk, delays, disruptions, res;cheduling, extended
overhead, overtime, acceleration, and/or impact costs; and the right Is expressly
reserved to request an equitable change order for any and all of these rellried items
prior to final setlJement of this contract. General.Contractor work not Included'
(concrete, trenching, chopping, painting, etc.) unless otherwlse noted. This proposal
must be acceptl~d within 7 days, after which time it will be subject to escalation. We are
currently reque~'ting a time extension of 12 days In conjunc1lon with this change.
[8J We will be pleased. to proceed with tl1ls work upon receipt of your change order
in the ab')ve amount.
o In as mUI:h as we are proceeding with this work as directed, we would appreciate
receiving your :chenge order in the above amount.
o In as mUl::h as this work has been completed, we would appreciate receiving your
change cI(der in the above amount.
'. :
~Z..k:
. Project Manager
cc: file
P.9~ 2 of2
Reo
11/02/06 THO 07:55 . [TX/RX NO 7061)
_~O2/06 THU 08:26 FAX 9544366789__
SESSOMS CONSTRUCTION
~~~ SCHENKELSHtTLTZ
Ii!J 004
11/03/200& 01:19
19548&77043
ELCON ELECTRIC
PAl1O: 54/59
ProjeGt Name: BOyntt>n Be.och Ubnory D81e; 1112/2llOS
RCO 6R2 PRICE #1 EatiMale": 5802
ReIDC~li,," 0' Tole/Data Condul'"
~tertal fIom ElItlmme: . $1.022.00
$\r1liaht Lobor Hours from EOItIrn8Ie: ~3 owrlilTl6 Labor Hours It<.lm aSllme"': 0
tM~teri~IJ [Labor] RII'e % of hour.
T.,.: 6.5'10 $1,088.43 SlraJvhl llme F-man I!l 185 40% $858.00
OV..rheld: 10% $1,197.27 S\r1llght Time J-man . $47 50"10 $775.50
FE"': 5% $, .257.14 straight Time App.@ $40 10% $132.00
Overtime """,en'. $66 0% $0.00
(Total Malel1al]: $1,257.14 Ov...-tlmo J.mlln a $62 0% $0.00
Overtime App.@ $52 0% $0.00
IT_I Labor1: $1,765.50
Project QuDlOsIE>:l'''''..... (/mCllble)) (Project~ (ntln-Ierllble))
switch II""": $0.00 Lebar Rate % of hours
Light FI.lUrc,,: $0,00 Project Menager @l 185 6.00% S1D7.2!
Fire AI...."" $0.00 sup..rinlendonl @ $80 7.50% $148.50
BackhC": $0.00 Ee\lmelor@ $40 3.00% $39_8t'
Hand E.-cavaljetn: $0.00 C1ealHlp @ $15 2.CJO'l(, $9.9'
Material Hendlitlll: $0.00 Inspection Coonfmation@ S45 ..1.00% $14.55
Concrule CU\llrl!l: $0.00 SefetylT",lnlng @, $80 '::I.CJO'l(,' $19.80
Scla.orLif\: $0.00 D.-ingslAs boH\e @ $118 1.00% $lB.14
R<Hnspectian file: $0.00 AdmInis1rBtive CIl $25 ' ,1.00% $U5
Temporary paw.r' $0.00 Layou\@ $25 1.00% $82f
sum Expensns: $0.00 Sum E~"r1ses: $375.54
Tur: 6.5% $0.00 Ov@mead: 10% $413.09
OVerhelld: 10% $O.DC Fee: 5% $433.76
Ftm:: 5% $0,00
Sublol.!: $0.00 Subtotal: $433.75
lrrotAl Prolect Exoensesl: $433.15
otalllllB\lt,1a1 $1.257.14
~btal Labor $1.765.50
~ otAl Exp."".... $433,75
SUBTOTAL RCO $3,4511.39
BONDli! el'proceble) Rate: 1.00%
I-rOTAL BOND $34.56
TOTAl. AMOUNT OF RCO: $3 490.9.!I
11/02/06 THU 07:65 ITX/RX NO 7061J
Elcon Electric
.. BID TAKE - OFF DETAILS - FORMAT 2 . .
. . Job: Boynton E1..ac:h Library' . Job Number: JCR05602 .. Bid Date; 6~OOS . .
~~~~ ~ o.tc ll/2/200B 1:43;53 ~~
bii~~~~~~t PQ~~~ d. ~"' b1[ '-fi!:>'
00.500 'd.!J~Cl) lbhl:&>U. J ~"mil O. DO
.. x A x 3'." PI.YWootJ "AIN'tED 2.0D
MLrl SET OJ\P"'UI Nfcnft. 3/RH-]B 16,00
.. II I"lN1STROT STJtAPS e . OD
4" b:M1' COU' SS DC 8,00
rLA" .A8H l/8 l6.0D
IffoX NuT 3/8 16.00
UN1Ul'RUT 1-1/2" X :3/4'" 12.00
3/0" LOCI( .ASm!~ :1<<.00
401 ?iJ\S'tIC BUSHING 8.00
.," tM'T CONN SS OC 8.00
'l'1"!I\U STtL RD 24.IN 3/8-16 11ii24 S.Oo
l'l:(~ CAULft 1.00
\" SMT ~O.OO
TolaIs
1l/02/06
THU 08,27 FAX ..9544366789.
,,/63/200& 0,:19
195481;77643
00523
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Pag.: 1
SESSOMS CONSTRUCTION
~~~
SCHENKEL SHULTZ
ELCUol ELEClRIC
141005
PAlOE 05/09
y>=~ ,J
j; 0:750
~.14tS
~4.SBO
J"l11. He
1.8.0
3.5"
~D.'2,
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'7~. ffb
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~n.89.
1,022.10
~5. 380
O,3lla
3.07)
1&. '31
0.115
0.22~
.5.077
0.031
9.9'2
21.93D
l,'~O
1'?D.4QD
12.645
1.250
O.%~O
O.07~
0.140
0.038
0.063
0.1>7
0.02&
1.000
0.500
0.150
4.000
O.~10
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'1.000
0.600
1.120
<1.608
1.008
L644
0,4'00
11.000
LOOO
O.90D
4.00
q~
32.
P....: 11IZ1Z1lOG ':43:52 Alii
11/02/06 THO 07:55 [Tl/RX ND 7081]
1l/02l0tl__.!IlU_08: 27_ FAX 954436~~
11/tl3/2""5 I'll: U
19548577043
Pro .tot Ns"",: acoynlon B...",I'I Libnory
cO_SR1 PRiCE. 2
.locatlon ofT.le/Data COlldultll
at""" from ESI\m8te:
hi Labor HOllIS from EsllmB!!l:
Materlal1
Ta:<:
Ovelhead:
Fel!;
6.5'1'0
10%
5%
otal Matarlal};
,olea Quotes~ns"" f_able)l
s~l'Il1"ar:
Light fixture."
FI",Alann:
a.ckh<>tt:
Hand E><CBvation:
MlI\Brlal Handlin!!'
conerete CuIIln!l:
sclssor U1\:
Re.\nspecllon fell:
TempcraIY powo:r;
:. ---'6~)i\ EXjl<!1I~~;'-~-
Ta,<,
Overhead:
FBI':
Sub!ot.,l:
6.5%
,0%
5%
DIal Material
olal Wlbor
..tal expenseS
SUBTOTAL. ReO
D(if applicablB}
TAL-BOND
SESSOMS CONSTRUCTION
ELmN ELECTRIC
Ie : 912612006
EsIlmate #: 5602
$1 ;225.00
29 Overtime l.llbor Hours from Estimate:
$1,304.83
$1.435.119
$1,506.&4
$1.606.64
[Labat1 Rate
St(alghl Time F-rnan GI SB5
Straight Time J-IDlln III $47
5tr1l1gt1t Time App.@ M
Over\im.. F-rnan ClI $llI5
Ollerllme J..man @ $8Z
O.ertlm.. App,@ Sll2
tpi'Oj."t e.pe_ (non-lloX81;o1e)}
\..Ilbor Rate
~.oo
$0.00
~.oo
$360.00
$0.00
$0.00
$300.00
$0.00
$0.00
$0.00
..5lS~0--" _.~..
$89:/..25
$761.48
$7tUiS
$7ll9.55
'$",81),72
$1,506.84
$1,551.60
$1,160.72
$4,2'JUI6
Rete:
1.1lO'Yo
$42.:19
projKt N1.nageF @
Superintendent @
Estimator @
C\alln'lIp 0 .
InapectioD CCICItlllnallonCD"
5lJfetyITr8lnlnl G
orawlllg&lAl bIIl1bi 0:
Adminia\lllllVe CJl.!
.. '="~~..
-- .siffit'Elipsn....:. -
O".rhe8~:
FM:
Subtotal:
~
$60
$40
$1!i
~5
$60
$58
$2.5
$2.5
-t-t-t ~CJ:I..ENK.t;L:)llULIL
PAGE tlG/ ~'J
W]U\-'~)
o
% of holif'l
40%
50''<'
10%
0%
0%
0%
% of hours
5.00%
7.50%
3.00'"
2..00'!l0
1.00%
1.0ll"A>
1.011%
1.00%
1.011%
10%
s""
5363,02.
$361.17
$754.00
$1181.50
$118.00
$0.00
50.00
$0.00
$1 5S1.50
s~.25
$130.50
$34 .80
$8.70
$13.0
$17.40
SIP ..
$
57...
. -$330:02
rOTAl..AMOUNTOfRCQ: iI1.4S
5361,17
11/02/08 TaU 07:55 ITX/RX NO 70811
11/02/06 1'J!U 06:27 F~43667~___
....,,~.~~.....,>....,'~.~."'._'H
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
141007
11/83/2ElElG' Ell:19
19548677843
aCONELECTRIC
PAGE El7/El9
00524
00525
01001
Elcon Electric
. ;10 TAKE" OFF DETAILS - FOI AT 2"
. · Job, SOl'nton aeac:h Librery . . Job Num....r: JCR05602 .. Bid Date: 6/24/2005 . .
Page 1 Dat~ 9/25/2D06 6:29:22 AM
. =*~.:;~~~i: ~g~.~~:_f~.i:= IJ
0.00
3.00
1.00
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60.00
4.00
1.00
a.oo
..00
66.00
1,00
~m~_
Number 0II.sc.1DlIon
~""" ..Sh~'
, " 1$ .:-:~ .'
00500 tUlu:eU..i.nIlPUar :U:ems
/I X B X :3/'" pL~~VOOD 'AltffED
tIRE ClIO~1I
1U.OC1.'l'e OUTL~T
, " EIlT
).. :an' CQt.), .$S De
3" 911' COlbI SS Ix:
3" tJlU::STJUJ'I' ST'IIl\JIS
J. rJ.,AST1:C 8tJBH::ll'G
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OllI5TRIIT RACII 3
1z005
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11.261
1:1.40'
2.256
5.Ut
0.021
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1.11'4
0.100
4.800
0.066
4.998
2lUl
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1&8.140
17D.40
31.U
532.194
45.0<3
123.216
2'7.0i8
4'.591
1.405
71.442
, ,2ZS,2'
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11/02/06 THU 07:55 [TX/RI NO 7061]
11/02106 THU 08:27 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHULTZ
I4J 008
11/03/2605 61:13
19546577643
ELCON ELECTRIC
PAGE 0e/8'J
rroj~ N_; Boynton ...allh LIbrary Oat..: 7/1 1nDDll
RCOltllR1 pRICEI#J EltimCllD#; SfiOt
Rolocation of Tal,,/tIala C""dulls
.....le!\lll from eat\mBte: =-$893.00
Straldht \.Bbor Hourt frDm estimate: 23 OveJllmlll8bclr HoIlrs from Eslirnllt.; I)
[Material) .~ "', R"'" % 01 hours
Ta:,: 6.5% -$951,06 S\lalghl Tlrna F-mall CII S65 40% $lllla.oo
Ov..,hB"d~ 100/0 _$1,046.15 slralght Tln>e J.......n @ $47 5lI% S54Q.!50
FeIJ: 5"/0 -~1.098.'111 straight Ti"", App.@ $'II) 10'/0 $92.00
OwrtlrllB F-man . S86 0% $0.00
[Total Mamrial]: -$ 1,1198.'16 OVertime J-man @ $82 0% $0.00
Overtime App'@ $52 0% $0.00
lTQ!;l1 LoIbor1: 51 230.50
[proje<l Quotlls1Expen.." .~abtel1 . [Project EllJIDn... (non-\ulIbla>]
switd'\gell r: SO.DO Labor Rate % of hcurs
Light Flxtu,e", SO.DO proJecl MaM9Br @ $85 5.00% f7'1.75
Are AJan''' $O.DO 6uperintendent @ $50 7.50% $103.50
ea_.: $0.00 E>limalo, @ S4Q 3.00% $27110
Hand ~cavatlo" SO.OO Cla8IWP @ $15 2.00% $6.90
Material HBlldllft~; $0.00 Inspedlan CDQ\'dlnatlon@ $45 1.IlO% $10.35
Conr;:reIB Cullin;: SO.OO SafetylTralnlnll @ $80 1.00% $13.80
Sci$so, LIft: $0.00 [)tgW\nga/AI bulIIs @ $58 1.00% $13.;
RB.lnspe<;\ion fe.: SO.OO Ado1\lnislratlve 0 $25 1.00% $S.i
Tempo",ry Pow"r: $0.00 \.JIyoul@ $26 1.00'll> ~.75
._. . .-.."'S'Ul;ir;ilpenoei. .:~'.. -..:...:..-.. "'::':'''SI,litlEl'--- , - -- -.- 'Sii;n::eipiiiiiii:-' . - -. .-. . -'$281.74 I
Tax: 6.5"1. $0.00 Overhead: 10% $Z87.91
Qvernee ~: 1 0'/0 liO.OO Fo..: 5% S302.31
Fo.: 5% $0.00
sublotnl: $0.00 Subtott\l: $302,31
rTotal Proler;t ex_~B8,,1: 5302.31
Total MIlle"a' -$\,098.46
Total \.:lbor $1,23D.50
Total ExpensDs $302.31
SUBTOTAL ReO $434.35
BoND(lf applicable) Rate: 1.00""
rOTAL BOND $4.~
TOTAL AMOUNT OF RCO: $438.70
11/02/06 THU 07:55 [TX/RX NO 7061]
11/02/06
THU 08:27 FAX 9544366789
11/63/2665
19548677B43
SESSOMS CONSTRUCTION
ELCON ELECTRIC
61: 19
.
~=-rr:Du~~
00&00 ~$c.llan.ou. 3t~
4" EHT C~ .!l$ tK: .
. H !>LMI'fIC BU.:ItD:1Ib
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4'1 D1T to nSCl91
1" EIIT . 5 EJ.JlQlI
>IL~I-'Il'l' DRR-X>I l\IIClIP. ~/JUoI-]8
Gl<0llllI> MR
F;J:J(! CADf.Jt
AN ltHT
.. Of Utn STltDT S'l'1ur..i':I
4ft J:HT cau, $S DC
..'" e:MT c~ Sis DC
"" 5'LAStJC '8Ulm:twG.
4" EM'l' 90 cumr
.... CJI!'l' COl'WlJIT
4" U~19TRUt 5TI~~S
'tHflO !ilTEl. Ill) 6{l:m 3/8-).6 "'1660
n.~T WASH 3/8
HEX PU't 3/8
ONIST.OT ~-lIZ. X 314"
3/Q- LOCk YASmiR
00525
00527
01.00' .
T_.
Zl.9'0
g.962
15.931
".U&
".8H
0.322
U~.125
1&9.750
12.6U
3.01.
15.'31
21.UO
9.H2
,...5&
'-a.us
3.013
3.7D'
0.115
0.222
5.0?'7
0.011
131.5&0
5>>.17l
573.517
230.&65
<61.130
19.2gS
266.25
159.75
-60".42'
-147.481
-184. In
-131.510
-".111
-2'0.'6'
3?>>3 _ ,02
n.111
222.)72
U.S02
%f.SSz
451.907
3,105
-lI.;t7i
~~~
SCHENKELSHULTZ 1i!J009
PAGE 89/89
D.fOO
0.100
0.112
Lon
1.GaO
0.200
l.DOO
(. 000
O.JoI.II
0,010
0.112
0.40()
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0.168
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12.000
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-10 _ 640
-2.680
-5.376
~2.400
-4.'00
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50.100
I.BOO
10.080
3.600
6.000
9.900
2"Y9
23.32
~~C;:'..!Ur.:~~~'!!'o':;E,:".iJ'~
Eleon Eledrie
BID TAKE - OFF DETAILS - F'- AAT 2"
. " Job; Boynton Beach Library' . Job Number: JCR058DZ" "Bid Date; &I24IZODS' .
.h'" ... ~'::'::""~' 1IH Ualeri<ll ~ LoborHr ~
~. '-M . ........ . Erlend8d
_. . .-,S; '. "::~~:;" 1IItoN.
0.00
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3.00
6.00
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2.00
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-41 . D.D
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-C.OO
-3.00
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60.00
l~O..DO
UO.OO
90.00
Uo~ 00
'- -... .. ..~---
"- :1
-'-
~ :llIaeIlDOS 6,fO:09 AM
11/02/06 THU 07:55 [TX/RX NO 7061J
11/02/0~TIILl 08 :_ ;8 FAX. 954.'1366789
'.. ",",~"/ ~""!}"""~'~ ,",~. , ",_,' "," '.,' ~ .. "..,.."J=~'" ",-,~ ,- =...."".,..,"'~..~~""'.."."
SESSOMS CONSTRUtTION H~ SCHENKELSHULTZ
I4J 010
,_,..,--.,.... ....-....'.....r'-.~.~:-....,-,~..,.....~.
00 0 ~~f:I:4:)'(ti CTl.l ~fj( n iii t;l.
Proposal Request
Boynton Beach Library - 0320802
Boynton Beach City Library
208 S. Seac,est Blvd
BoyntonBeach, FL 33435
Phone: (561) 742-6380
Fax: (561)742-6381
Date: 8/14/2006
Numbe, : 12 - Revis
RCQNumbel :
From: John Can
SchenkelShultz
1300 N: Congless Ave
West Palm Beach, FL 33409
To : Lee Sessoms
Sessoms CODlitruction Co.
7485 Davie Rd. Extension
Hollywood, FL 33024
Please submit an itemized quotation for changes in the ConlrBct Sum and/or Times incidental to proposed modiJ}calion& to
the Contract Documents described herein.
THIS IS NOT A CHANGE ORDER NOR IS IT A DIRECUON TO PROCEED WITH THE WOlU{. DESCIUBED
ffilREIN.
Description
Modifications to PR 12
Notes
Delete three Of the six 4" conduits between 193A Data and 167 NetWork SetYlce. Delete 1lnee Of the six 4" cowls betwcen
172 Electrical Room and I 67.Network SeIvice.
See ASK-Ol Dated 06..05-06, SKE301-3 dated 06-01-06, IDOl, E302, ID03 Dated 05~0 1-06
Attachmentx
~
ConIIacto!
SCHENK&LSHUL TZ
http://ss_sql_fl/CAWeb/Forms/newPR.asp?Action=PRINT&PARA=;COM:MID: 1 OO;MOD... 8/14/20
11/01/06 WED 16:34 FAX 9544366789
SESSOMS CONSTRUCTION
~~~ SCHENKELSHlTLTZ
Ii!J001
II
~,
Sessoms
CONSTRUCTION
COMPANY, INC.
fRi~CC~llW7~fI5)
NOV 0 1 2006
G)
,
7485 Davie Road Extension ood FL 33024
Broward (954) 431 "7900' Fax (954) 436e67B9
REQUEST FOR CHANGE ORDER CG CBOl134
MEMORANDUM
DATE:
November 1, 2006
TO:
John Carr, SCHENKELSHUl TZ ARCHITECTURE
FROM:
lee Sessoms. Vice President
RE:
#379 - BOYNTON BEACH CITY LIBRARY
Bid #017-2610-04/CJD
RCO #056, Project Log #169
Description of Proposed Change: SChedule of Values for permit fees'" $127,277.00.
less profit on permit fee line item of $12,727.00 = $114.550.00 (permit bUdget per
contract documents) less amount paid to date ($82.335.45), refund = $32,214.55.
Reason for Change: Credit to the library for the Permit Fees paid
AdditlonalCost
SOOI OveFhElall aAll Profit (91!i%):
Subtotal:
City Pelmi! Fee f2'*'):
Subtotal:
SCCI BeAll Premium (1%):
PROPOSED CHANGE IN CONTRACT AMOUNT:
PROPOSED CHANGE IN CONTRACt' TIME: Zero (0) days
$ (32.215)
$ 0
$ (32,215)
$ 0
$ (32,215)
$ 0
$ (32.215)
Cc: Craig Clark, Interim library Director
Bob Bonagura, P.E.
Attachment: Supplier/Subcontractor Proposal
lS/mb
G:I379 - Boynton Beach UbraIyIChange Ordllr$\561Rco #56
11/01/06 WED 16:35 FAX 9544366789
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11/01/06 WED 16:35 FAX 9544366789
SESSOMS CONSTRUCTION
............ SCHENKELSlnTLTZ
c~py
,. ew"",,___
"'''~ . ~ .0
'I4J003
.~ Sessom'
~ .CONSTR.UCTION
~. COMPANY, INC.. .
October 16. 2006
Via fax/mail (561.742.6285)
Bob Bonagura, P.E.
CllY OF BOYNTON 'BEACH
Engineering Department ..
100 East Boynton Beach Boulevard
Boynton Beach, FL 33435
Re: #379 - BOYNTON BEACH CllYUBRARY
Bid Number' #017-2610,{l4/CJD'
PERMIT FEES
Dear Bob,
Confirming our pr~vious discussion regarding permit fees, this is a brief history and cost confirmation
of the fees we have spent to date. .
Months ago in this project" the final bill for the Permit fees were presented and they' e>;ceeded the
contractallocailon for the fees. 'rhe fees were determined at bid time to be a perCentage of the
overall contract amount. In this case:' .. .' '. . .
Contract amount
2% of contract amount
is 5,727,485.00
$ .114,550.00
At that time. we said that we Would PUt in an ReO for trn:;addlllona/permit costs, and were advised
that the LIbrary wOuld lopk into the ,additional CoSts. That Is where the matter was left. It was an
Item on the weekly minut!ls (and sUllls); yet there was no action or dlrecllon mada.
At this point; we have spent $ 82.335.45 on pemllt fees (see allached backup). This reconcNes as
follows: . .
Perf)1it budget per contract documeriis
Permit fees paid to date
Balance
is 114,500.00 .
62.335.45
S. 32'21,480
Please compare this to your records and advise as to how you would like us to proceed.
Very truly yours,
SESSOMS S
ON CO., INC. ,
Lee Sessoms. Vice President
CO: Craig Clark, BOYNTON BEACH LIBRARY
Wilfred Hawkins. BOYNTON BEACH (~1.742.6011)
Tim Large, BOYNTON. BEACH BLDG. DEPT. (561.742.6357)
John Carr, SCHENKELSCHUL TZ ARCHITECTURE
Fletcher Sessoms, Bob scOtt & Bookkeeplng, scel
L5/rnb t
'1485 Davie Road Extension. Hollywood, FL 33024
Broward (954) 431-7900.. Dade (305) 945-154,7 . Fax (9541436-6789 . CG CBOI.134
G:I379 - Boynton Beach l./braI)'IOwrlto\ 1o.16-Ofj pennR fees
~.<I-
Page I of I
Carr, John
From: Carr, John
Sent: Tuesday, October 31, 2006 3:27 PM
To: Craig Clark (clarkc@ci.boynton-beach.f1.us); (hawkinsw@ci.boynton-beach.f1.us)
Subject: Boynton Beach Library
The Contractors P & 0 is in line Item. I talked to Lee S. Retainage + Difference equal $12727 or 10% P & 0
Scheduled Value, Pay
Request
Retainage
Paid to Date
Permit Fees Paid by SCCI
$127,277.00
-$6,363.85
$120,913.15
-$82,335.45
$38,577.70
Permit Budget
Permit Fees Paid by SCCI
$114,550.00
-$82,335.45
$32,214.55
$6.363.15
Net Deference
Thank You,
John J. Carr
SCHENKELSHULTZ
Cell: 561 762 9588
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._ CONSTROCTION
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1485 DoYle Ilood Ex!. . HoItywaod, FL 3:3024
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LENDERORANATTORNEYBeFoRERECOROtNGYOuRt4OT1CEOF~. .., .
OWNER'S AFFIDAVIT: r eor1Ify thai aIIlhe foregohg Intormauoo Is ItCCUI'ilIe and Ulallill work will Do done in ~ 'INfCh 811
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WACHOVlA
64721
. Sessoms
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7485 DOYle Rood Ext. . HoIJywod,.fI. 33024
63-643/670
CHECK NO.
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NINE HUNDRED THREE DOLLARS.AND 90 CENTS
PAY
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09/18/06,
MIOlINT
$903.90
-----
. ~ COMPANY, INC.
t
PLATINUM PLUS FOR BUSINESS -2436
Wl\.CHOVIA
P.O. BOX 15469
WILMINGTON, DE 19886~5469
~'ObI.,7 ~ ~II" I:Or,?OO!',I.,::\ 2;: 21.5000 to!.? 2Bbll"
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TOTAL ""IN"".,. PAVIIEIiY DU€
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ACCOUN'T NUMBER
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WACHa-VIA
Plaa!e cbeek h..... fOl addr~ss or tel.~hQne
c:hal1ge" end complata tile form or. DIe back,
1..I/.,.II,II.....I.I.I../..I.I."I.II"","n.."".,..",.1
ROBERT D SCOTT
SESSOMS CONSTRUCTION
7485, DAVIE ROAD EXT
HOLLYWOOD FL 33024-2304
NEW /JAL.JI,NCE TOTA
I $903.90
AMari," ENC'LOSED
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Make Check payable to;
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PLATINUM PLUS FOR BUSINESS
P.O. BOX 15469
WILMINGTON, DE 19886-5469
CARD"OLDER SINCE
2001
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11 DD~D3~000016DOOOO~~a8131D015~243b
AccauP( NUmber
..ca, ta10 0164 2431
Credit Unll
;1,500
.....--...............-.-.
Sepl",mber 2006 Statement
Cash Av.a1l~bI8
,-,.
Pays.lh Cycle
"
eieslrag ~to
ll8f111OG
T ol.f Mlnlmutn 'P~nt Due
. "8.00
P~Eftt.DuoOate
,,""-
. PoRmg. "'''''fIS8cUcn RetertnCll
DIt8 o.tc NumbB(
PAYMENTS' ""D CREDITS
01/28 . 08128 3574 PAYMENT RECEIVED ,,:.'THANK YOU~
PlIRCHASES ANP PEBITS
06114 06/10 7543 5542 AlA FOoD & GAS BOYNTONBI;ACH FL
08114 08110 . 2981 S200 THE HOME DEPOT 1/8341 DAVIE Fl
00122 08121 2031 '(' Af 5542 MARATHON OIL1G0242QQ8 PORT ST. lUCI Fl ~
00124 08123 1106 ffJ 5812 HURRlCANEALlEY581o.36< 1_ FL~ ;r~9 ~
06128 lleI23 61182 5542 A1A FOOD I.'GAS BOYNTON BEACH FL ,\'
08128 002.5 1268 5542 MARATHON OIl1G0242QSB PORT ST. lUCI FL ~
08130 lleI28 8418 SS42 ONE STOP EXPRESS PORT ST LUCIE FL "
08130 0812. 0170 SS42 AMOCO OIL 0Il815415 PORT ST lUCIE
Ol>IlIl 08131 1141 5812 HURRlCANEAti.EY581__ FL /l'rIl/)~
0IlI07 ll9I05 1870 5542 STERUNG U-GI\s DAVIE Fl rwvcl-f
0!lI08 0!lI08 ~ 5542 . STlRUNG RD HESS DAVIE FL -"
0llIllB - ~4 5200 THE HOME D~ 6353 MIRAMAA FL ~
=:: = C-~ ~~;~:G~N~~~ ~;j,~ 561,,.'6314 Fl ;
TOTAL FOR BILLING CYCU; FROM 08111106 To 09111106 c3
T lBIINlCflons
Oha'lle>
",",,'U(CR)
900.40 CR
LQ.. 70s00
. j!lS.79 "~R/.,p/()OO
64.1S ~
;~~ -3'!J;1tfr
35M ZtAlfJO
...;::;~~
-~.: ~~g~'
50.00 ~O 0 ~1.;f
:~.~ &'ft.11-- d'1'1.{)/(
4S.58 pt:r I3bQ
?o.JOO
$903.80 $SOO.4D CR
RECEIVED
SUMMARY OF TRANSACTIONS
SEP 1 8 2006
SessomsConstr. CO.
'n
PnMol.ta (~) Payments (+)Ca'b ( -t ) Purchase,. (+) PBttoctlc Raw (=I-IloJ.nco Palt Du. AInount....._......_.................~ ".00
a.lue.e and Cn!dlt!l Adwnces and DebIts FlNAf,ltE Qt.-RGES TOl>I Currant Paytnsnt.........................n...... 11..00
_.40 _.40 ..... $S03.80. $0.00 -... Total Mlnlmurn Paythnt Dua...._....m... $1'.00
F1NANCf CIlARGE SUMMARY
C8tegory PerlO<llc Rote
Correspcndlllg
-
Percenl_ Rate
15.118%
15.98%
Balance
Subject to
FInance Cha'ge
So.oo
SO.OO
FOR YOUR SAllSFACTION
· To .....k too. Cus1M'tw Satisfaction SPldallif, or for
"p..to..thlHlllnult. BlItom.ated ~ WttOf'lMtion. IndueUng
bllane.. ltViIIJabl. crMJt. or ~ JnfOf"lTMtlon. call
t"n_~" .
. For MCVra RCOunl ............ H....... Ill....'. lo~ on to;
MVW.WlChuWltCII'*/CO",
. Far TOp (T~t:atlon D8Yice t6t' the DAf) ilsalstall&;e,
C1111.1~fe.
· Mall _ "" PLATINUM PUIS FOR BUSINESS,
P.o. _1_. W1lm'nvtDn, De 1"-
or you c.n meka PtymRnt. at c1.lfgnated Wacflovla A.lU~
aM nnand., centara
. Nail bUll", lnquln.. i.nd a'her ~unt Inqulries to:
PLATtNUM PlUS FoR BUSJNESS. P.O. Box 154Q3,
WilmingtOn. DE .1B$0..i4c3
A.PURCHASES ~~O%
8. CASH ADVANCES O.0438P%
PLEASE SEE REVERSE SIDE FOR IMPORTANT INFORMATION
4488 1310 0154 2436
P.age 1 of 1
_____."'...... ......."......... .'\........ .u.... "VIVlrnl"'t', II'''.
I~ 11 "3 ~~ 1
b.r; I
I
I INVOICE #", DATE DESCRIPTION
TEMPPEl'llMI'I' 05/17/06 RENEWAl, '!'EMP E}l
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I ( 614 ) CITY OF BOYNTON BflACH/U $60.00
II--
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= CITY OF BOYNTON BEACH/U'I'ILI'l'IES
Of PO BOX 190
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$0.00 $0.00 $60.00
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so.OO SO.OO $60.00
. Sessoms
.. CONSTRUCTION
COMPANY, INC.
7485 DoMe Rood Ext. . lloI1ywood. FL 33024
WACI-iOVlA
64331
63-643/670
CHECK NO.
64331
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SIXTY DOLLARS EXAC~LY
DATE
AMOUNT
05f19/0G
S60.00
BOYNTON BCH, FL
33425~0190
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OWNeR'S AFFIOA\ItT= I t.erVry 1h3t 0/1 I1e foI'O$IOing InbmBlbn b 8CCD8tl!llllld Ih3t .. Mlf'k IIMt be drJr,. In ~ 'Mlh Mt
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r INvoIC1l" . DATE DESCRIPTION
I RB:QIISURSEOI/09/06
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. CONSTRUCTION
~ COMPANY.. INC.
7485 Oovte ....0<1 E>d. . Hollywood, FL 33024
63R5f\ ():J ,J :.) (
GROSS
$60.00
NOT PAID DISCOUNT NET AMT.
$0.00 $0.00 $60.00
1mITf=>~rn~&IT~
_D~~~~____ ~N____~g__ ~~a_~=~_.~
SO.OO SO.OO $60.00
WACHOVIA
63856
63-643/670
CHECK NO.
63858
1
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1
5
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SIXTY DOLLARS EXACTLY
DATE
01/10106
AMOUNT
$60.00
PAY
TOlliE LANE MOLONEY
ORDER
OF
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Tra,," _.tIIl 1/"/16 noe, H:5a125
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COMPANY, INC.
74BS'Davle ~ Cd. '" ttonywood. fL ~302"
SIXTY DOLLARSEX~CTLY
"
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fOfllE
ORDER
Ol'
(;i 1:,y of 'Boynton Beael. '
..
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WACHOVIA
G3 G 3-1,
63.643/670
'CHECK NO b;j:>34
]
5
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AMOUNT
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. ,./ SESSO~~lION COMPANV.INC.
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,INVOICB -f -;- BAT>! DESCRIPTION
PERMIT 07/11/05
-- ----'---'-&~ """-' """-"'"
~3034 63034
GROSS NOT PAID DISCOUNT NET AMT.
$80,816.45 $0.00 SO.OO 580;816.45
fM@1f ~~@(Q)m~~~~
==_Q~a~m~__am~==~a__~~~~.a_.__~~~_~_.~~~~a_~~~ '~~~-__~b~~ Q_B~~=a__. ~__~e~~Q_~
:( 614 ) CITY OF BOYNTON BBACH
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COIlf!TRUCI'Iotl
COlOIPA/'IY, INC.
7<8IJ1lovle_b.. ~ FL~
EIGHTY THOUSAND EIGHT HUNDRBD
PAY
IDlHE
ORDeR
OF
CITY OF BOYRTON BBACH
100 EAST BOYNTOH B BlID
BOVNTON BeH, FL
33425
$80,816.45
so.oo
$0.00 580,816.45
W<ICHoIIIA 63034
63-643/670 CHECK NO. 63034
~
.
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SIX'lBBN DOLLARS AND 45 CENTS l
DI<TE AMOUNT i
07/11/05 $80,816.45 ~
t
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SE8SOM$ OOIoU'AHY, INC. (i\
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Action date
Action by .
Action type
Time spent
Date & time
Added by
CODlIlIents
JOHN 10; 53
HP251I03
- .
CITY OF BOYNTON BEACH
Application Tracking Action Log Inquiry
04 00004476
208 S SEACREST BLVD
COMMERCIAL ADDITION
PERMIT READY FOR
6/15/05
TARA STIMPSON
APPROVED
.00
added 6/15/05 10;56:16
. : STIMPSONT
~80816.V ~
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em /Jf IflYHTDN !IflIOl
OP!'r' _ CUSlIllb IiEcEJpr H4
tate; 7/1M511 !..'1!"I..OC Ir_rc 1
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lIP MI.JIIl6 ~~
Tr.ns IIIlIherl 1.18 Mr~~
Tl!III/er fttUI
CK ClEat 63834 ' _16. 45
TDtal teadered -16.45
fotal 114YMBtf88816.45
Trans '.te, 7/11!18:i noel 7'47:59
TlftH( roo fOO I'IilrlIlllOlPT mnierr
_ ----- ._____..__~"... L> ~_I" . .
6/22/05
09:25;54
Print
~r:~'::''Vj'n~ '_.';~.1.J ~ 4'::.JL: n~i.l CO;vlrAN"I, 'Nt;.
I~VOICE # DATE DESCRIPTION
PERllITEXTl/ 05/13/05 PEll.HIT IIPPT,ICl\T
6274402744
GROSS NOT PAID DISCOUNT NET AMT.
S50.00 $0.00 SO.OO S50.00
- ----..~~........................L< ~V-'-'
~(Q)tr [M~@(Q)~~~~~~
~~~~==~eM==mmR~.m_e~a~ase~e=~s===e=~====~=~~m. R~*AA~~~=~ =~~~~~~A__ -_m=~~~m~m
614 ) CITY OF BOYNTON BEACH
1;50.00
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$50.00
f-
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~ ~~TRUCnON
~"'Ny.INC.
748~ 0Dvl. beI~, '" HGlywood, R.. 3302.4
FIFTY DOLLARS EXACTLY
WACHO'oIlA
6274.1
63-643/610
CHECK NO.
62744
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DATE
05/13/05
AMOUNT
$50.00
BOYNTON BCa, FL
33425
PAY
TO THE
ORDER
Of
CITY OF BOYNTON BEACH
100 EAST BOYNTON B BVO
~O~2?~~~ ~O~?OO~~~2~2~5000~O~~2aG~
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. IU CllSTlIIlER REttIPT If. :i
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D..ite. 5/13/85 81 R~ipt 1101 e53J5S 0 ..
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Dest-r~on fluanti ty >-
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!.IlS $SIl.ll8 '"
hans mi.ben 2312i59 0
Tender det.1il ~
'Ii-<
CK ClEO: 62744 sse. Ie IH I
Totd tl!l1deref $511, II lu ,
Total pa}'llent $5II,ll8 I ,
1-
Trans date; 5/lJ/1l5 Hilt, 14'";<12 .
1 ..
TIIANK YOlI FOR YID! /lRoIfPT I'AYlIEIIT 1 .... , .
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INVOICE *' DATE DESCRIPTION
PERMIT 05/10/05 PERKIT
nnu6272-f2 725'-.
GROSS NOT PAID DISCOUNT NET AMT.
S630.00 80.00 $0.00 S630.00
fN](Qttr fM~@(Qnrn~~~~
---~-=~--___a______=-----_.=..a__===__.a==_._= =-..___=__ _.__=..... ..-.a_____
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614 ) CITY OF BOYNTON BEACH
$630.00
. SeSSgmS
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7~ DaWe _ E:lI..~. FL33O;!4
srr HUNDRED THIRTY DOLLARS EXACTLy
$630.00
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$0.00
WACHOVIA
62725
~3/670
CHECK NO.
62725
DAlE
05/10/05
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AMOUNT
$630~oo
:k CITY OF BOYNTON BEACH
~OER 100 EAST BOYll'rOll B BVD
BOYNTON BC", FL
33425
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VI.-CONSENT AGENDA
ITEM C.4 _ a"
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetine Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
0 August 1, 2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15, 2006 July 31,2006 (Noon) 0 October 17, 2006 October 2,2006 (Noon)
0 September 6, 2006 August 14, 2006 (Noon) 0 November 8, 2006 October 16. 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) [;><:J November 21 , 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [;><:J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approval to "piggy-back" off of the Florida State Contract #420-590-02-1 with R. George and
Associates, Inc. for the design, purchase and installation of shelving, furniture and computer lab accessories for the Boynton Beach
City Library. The estimated expenditure amount is approximately $997,971.81.
EXPLANATION: Procurement Services Division received a request from the Library Department to utilize the Florida State
Contract #420-590-02-01 with R. George & Associates of Deland Florida for the design, purchase and installation of shelving,
furniture and computer lab accessories related to the library addition and renovation project.
PROGRAM IMP ACT: By utilizing the State Contract with R. George and Associates the Library Departments feels that it is
maximizing the City's efforts in procuring the necessary furniture and fIxtures in the most efficient and economically advantageous
manner. Under the terms ofthe State Contract, R. George and Associates has sub-contracted with multiple vendors and will
distribute the $997,971.81 expenditure amount as follows:
Agati (Furniture & Fixtures)
Borroughs (Shelving & Storage Products)
Brodart (Desks & Credenzas)
Brodart (Shelving)
All Seating (Chairs)
ECFS (Computer Lab Accessories)
Atlantic Data Design (Work Tables)
$680,893.40
162,284.61
61,854.92
51,826,61
20,900.40
15,440.12
4.771.75
$997,971.81
F1SCAL IMP ACT: Funds are allocated in the FY 2006/2007 budget as follows:
Account Descrivtion Account Number Amount
Library Furnishings 30141045806201 $1,000,000.00
ALTERNATIVES: Not to utilize the State Contract and pay a significantly higher cost for furniture & fixtures.
S,\BULLETtNIFORMSIAGENDA 'TEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FZ
;(3~~C;jJtl1l' .;Jj1w ~
sistant eetor of Finane City Manager's Signature
Department Name
Procurement Services
S,\BUI J.ETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
Boynton Beach
City Manager's Office
Memorandum
To:
From:
Kurt Bressner
City Manager
Wilfred Hawkins /!AI L.
Assistant City MaJav;r~
Date:
September 22, 2006
Re:
Library Furniture
Attached please find a memorandum from Craig Clark, Interim Library Director with
answers to questions you asked.
In summary, 58,000 of the 64,000 volumes in the Adult Non-Fiction will be covered
with the existing relocated shelving units. The new building will accommodate
approximately 200,000 volumes of various material of which 58,000 will be from
reused shelving or 30% plus or minus.
All current office furniture is to be replaced due to age, wear, and not being
ergonomically sound. Evaluation was done by Chuck Magazine, Risk Manager.
$100,000 donated by Friends of the Library. Funds can be used for office/and or
library furniture so Friends may pursue fund raising opportunities with public
sponsorship of furnishings.
St. Louis Public Library has used Agati fumiture in fIVe of their locations over the past
few years. The furniture has performed very well and still looks good and they
expect it to last another 10-15 years. When St. Louis Library went with a low bid
company at one of their locations they had to have about half of the children's room
tables rebuilt because of defective bases, small repairs made to the adult tables due
to bad finish work, mismatched corner joints, etc..
ADA compliance is the responsibility of Schenkel/Schultz Architecture, Current
spacing layout being planned by R George & Associates and based on CAD
drawings sent to them by Schenkel/Schultz. ADA requirements are being discussed
with both R George and Schenkle/Schultz and monitored by the Project Managers.
All tables will be ADA accessible, R George will work with owner to determine how
many computer stations and/or OPAC stations need to be accessible. Does not
believe there is a law detennining percentage required, but if you have 30 computer
stations 2-3 will be ADA and 10% of OPAC stations.
CIP Proposal (original budget request) $1,522,226
CIP Budget Increase $1,022,226
Add
Furnishings $ 500,000
Budget shortfall $ 522,226
Make up shortfall
Friends of the Library $ 100,000
Library Reserves $ 220,000
Budget Shortfall $ 302,226
CIP PRESENTATION CURRENT BUDGET DIFFERENCE
BUDGET
Library Furnishings $1,232,000 $1,000,000 -$232,000
R George
Office Furniture $91,823 $80,000 -$11,823
Thomas W. Ruff
Equipment $198,403 $140,000 -$58,403
TOTALS $1,522,226 $1,220,000 -$161,774
I believe this infonnation is satisfactory and we can move forward with purchasing the
furniture and fixtures.
cc: Craig Clark
. Page 2
~.> .... (..
BOYNTON BEACH CITY LIBRARY
.:.C(....
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208 South Seacrest Blvd
Boynton Beach, Florida 33435
Craig Clark, Intarim Library Oiractor
Phone (561) 742-6380
FAX (561) 742-6381
www.coala.org/boynton
TO:
FROM:
DATE:
RE:
Wilfred Hawkins, Assistant City Manager~
Craig Clark, Interim Library Director~'
September 20, 2006 - lJ
Library Furnishings
Listed below are responses to questions from Mr. Bressner's email to you dated August
21,2006:
I'm glad we are recycling some of the shelving for the new facility. What I did not see in
the report is an estimate of current book volume capacity based on the saved shelves
compared with the anticipated additional book volume capacity for the opening day.
This then needs to be compared with the total estimated book volume capacity for the
new library.
Listed below is the approximate break down of the total estimated book volume for the
new library. Approximately 58,000 of the 64,000 volumes in the Adult Non-Fiction will
be covered with the existing relocated shelving units.
Therefore, the new building will accommodate approximately 200,000 volumes of the
various materials. Of the 200,000 capacity approximately 58,000 will be from the re-
used shelving or 30% plus or minus.
Please find approximate volume counts per area:
A) Adult Fiction - 75,000
B) Periodicals - 225
C) Adult Non-Fiction - 64,000
D) Reference - 6,000
E) Young Adult- 17,000
F) Juveniles - 19,640
G) Picture Book/Divider- 7,200
H) AN Display- 12,000
I) Wood Shelving - 740 ( face out display)
J) Wood Shelving - Paperback Display - 2,940
RECEIVED
El-:-m l
CITY Ml\N~GER'S OFFICE
The Boynton Beach City Library provides our customers
with the highest quality informational resources and personal service.
Wilfred Hawkins, Assistant City Manager - Library Furnishings - September 14, 2006
Office furniture - It appears that all of the current office furniture will be replaced with
new and the proposal is to use $80,000 of the Friends of the Library $100,000
donation. Is that correct? If so, I was surprised that the Friends would do this instead
of helping to pay for furnishings in the public areas of the new building. Please advise.
Also, if all of the office furnishings are proposed to be replaced - why?
Attached is a letter from the Friends' President Jean Birdsall [Exhibit A] that states the
Friends' intend to donate $100,000 which maybe be used for office and/or Library
furniture. The funds can be used for Library furniture so the Friends' may pursue
fundraising opportunities with the public sponsorship offurnishings. The office furniture
proposal is to replace all office furniture. The majority of the current furniture is from the
1960s, 70s and 80s. The furniture is extremely worn and is not ergonomically sound.
An evaluation of furnishings was completed by Chuck Magazine, Risk Manager. Please
see attached email response [Exhibit B].
Comparative information from other Libraries using the selected furnishings - do you
have any information as to how the recommended furniture has weathered use?
The Sf. Louis Public Library has purchased Agati furniture for several locations since
1998. The furnishings in the St. Louis Public Libraries take a heavy beating due to the
large number of visitors to their locations. Please see attached letter [Exhibit C] from
Kathy Leitle, Associate Deputy Director of the Sf. Louis Public Library. Kathy is the
person that is responsible for all space planning and furniture purchases for that
system. Also attached is a listing of other library systems that would give references for
Agati furniture.
ADA Compliance - How is this obtained and certified with the state purchasing?
ADA floor spacing is the responsibility of SchenkelSchultz Architecture. The furniture
spacing layout that is currently being planned by R. George & Associates is based on
the CAD drawings sent to them by SchenkelSchultz. The percentage and types of ADA
compliant furnishings is supplied and monitored by R. George. ADA requirements are
being discussed with both R. George and SchenkelSchultz and monitored by Project
Managers.
Aaron Kemble from R. George responds:
All of your tables will be ADA accessible. Then typically we will work with the owner to
determine exactly how many computer stations and or OPAC stations need to be
accessible. I don't believe there is a law determining a certain percentage required, but
typically if you have 30 computer stations, we will try and make 2-3 ADA, and same with
the OPAC's, approximately 10% of the units. But always keep in mind if anything ever
needed to be adjusted in the future it is just a matter of changing the height of the work
surface.
Aaron
The Boynton Beach City Library provides our customers
with the highest quality informational resources and personal service.
Wilfred Hawkins, Assistant City Manager - Library Furnishings - September 14, 2006
How does this proposal compare with the one presented to CIP? I seem to recall that
proposal was substantially more than this one. Could I see a side-by-side list of items
with quantities and estimated costs comparing this proposal with the first one?
The original budget request included in the CIP proposal was $1,522,226. This
included a CIP budget increase of $1,022,226. The approved increase was to add an
additional $500,000 for furnishing to a total of $1,000,000, leaving a requested budget
shortfall of $522,226. To make up for a portion of the shortfall we received $100,000
from the Friends' and found $220,000 from Library Reserves leaving a budget shortfall
of $302,226.
The original plan was cut in all areas to save money and come close to the new target
budget. The metal shelving plan was cut from 250,000 items in the original plan to
200,000 volumes for opening day. This volume count will still give us room to grow over
the next three years. Our current collection is packed extremely tight on the shelves.
Having space to grow will allow us to space the collection appropriately to avoid spine
damage. Also, we would like to purchase Thomas W. Ruff's plan "B" office furniture
plan. Plan '1'1" included certain items that were cut in plan "B" to save money, a cost
savings of $12,000. Also, 20 new computers and one Self-Check system were cut from
the equipment budget to save money, a cost savings of about $40,000.
CIP Presentation Current Budget Difference
Budget
Library Furnishings $1,232,000 $1,000,000 -$232,000
R. George
Office Furniture $91,823 $80,000 -$11,823
Thomas W. Ruff
Equipment $198,403 $140,000 -$58,403
TOTALS $1,522,226 $1,220,000 -$161,774
The Boynton Beach City Library provides our customers
with the highest quality informational resources and personal service.
EXHIBIT A
Friends of the Boynton Beach City Library
208 South Seacrest Boulevard
Boynton Beach, Florida 33435-4499
(561) 142-6380
BOVNTON BEACH CITY LIBRARY
September 1, 2006
Mr, Craig Clark
Interim Library Director
Boynton Beach City Library
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
Dear Craig:
On behalf ofthe Friends of the Boynton Beach City Library, we would like
to donate$lOO,OOO to the library to be used for office and/or library
furniture.
I have reviewed some of the pictures of the furniture you have chosen and I
feel confident that the selection will meet the needs of the office and/or
library.
Sincerely,
~,~~~
(fuan Birdsall
President
EXHIBIT B
Page 1 ofl
Clark, Craig
From: Magazine, Chuck
Sent: Thursday, September 07,200610:52 AM
To: Clark, Craig
Subject: Library Furniture
Per your request, I have reviewed much of the Library office furniture to determine if it meets the ergonomic
needs of the staff.
First, I found two desk/rolling chairs with only four legs and wheels, rather than the required five, This has nothing
to do with ergonomics, but rather, with safety. Four legged chairs are more prone to flipping over than five legged
chairs. Please insure that these two chairs are disposed of immediately,
As for the other office equipment, I should note that it appears that most of the desks and chairs have been
around since before the word "ergonomic" has been in use. Much of the furniture appears to be from the 1960's
or 1970's, Most of the desks are one level flat, so using a computer and keyboard is higher than appropriate.
Those few desks that have a lower level for the keyboard are not adjustable which makes them ergonomically
poor. Most of the chairs have some adjustment capabilities. however few have height and tilt adjustments.
Overall I found the office furniture throughout the Library to be old, worn, and without ergonomic benefits.
strongly recommend replacement of this furniture as soon as possible, Thank you.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
magazinec@ci.boynton-beach.fI.us
(561) 742-6042
This e-mail transmission, and any attachments. is intended for the person(s) listed here on this electronic
submission and no one else as it might contain confidential and privileged information. If you have received this
e-mail in error, please call the telephone number referenced above and please destroy all copies immediately.
Thank you for your cooperation.
9/19/2006
SEP-13-2005 15:25
The Place to
fill/oW BETT.ER
t., L';S
I "/II(
l.J,- _
, ,Bf .... \,r
1301 Oliv. 5tr..t
St. Louis, MO 63103,2325
314,241.2288
FAX 314.241.3840
TDD 314.539.0364
slpl.org
MISSION STAfEMENT
The St. Louis Public Ubrary
will provide learning
resOUrces and information
~ervicgs that s.upport and
improve individual, family,
and community life.
ST LOUIS EXHIBIT C
314 539 0355
P.01/01
September 13, 2006
Craig Clark, Interim Library Director
Boynton Beach City Library
208 S Seacrest Blvd.
Boynton Beach, FL 33435
Dear Craig,
SI. Louis Public Library has purchased Agati furniture for several
locations in the last few years and can recommend it as not only
attractive furniture, but also sturdy furniture. The first installation of
Agati furniture was at the Buder Branch in 1998. This location annually
receives visits from over 350,000 patrons a year, To date, the furniture
still looks very good and we expect it to last another 10- 15 years,
We have also purchased Agati furniture for five other locations and
have found that the quality is part of all the different styles and types of
furniture purchased Conversely, at one of our locations, a company
gave us a lower bid, but said that it could build tables to the Agati
standards. To date, we have had to have about half of the children's
room tables rebuilt because of defective bases. We also had to have
numerous small repairs made on the adult tables because of bad finish
work, mis-matched corner joints, etc, The time and trouble needed to
fix the lower - priced tables has been disruptive to the branch and
caused more work for staff
Because of the amount of traffic through our locations, our furniture
receives lots of normal wear and tear as well as some abuse. The
Agati furniture has performed very well and we do not hesitate to
recommend it.
Sincerely.
1). J<A~:/' ~ ~
B. Kathy Leitle
Associate Deputy Director
Sf Louis Public Library
TOTRL P.01
From: Bressner, Kurt
Sent: Monday, August 21, 2006 8:04 AM
To: Hawkins, Wilfred
Cc: Clark, Craig
Subject: Library Furniture
Wilfred,
I reviewed the report from staff concerning the Library furnishings. I'm sorry for the delay. I was
finally able to get to the report this weekend.
I'm glad we are recycling some of the shelving for the new facility. What I did not see in the
report is an estimate of current book volume capacity based on the saved shelves compared with
the anticipated additional book volume capacity for the opening day, This then needs to be
compared with the total estimated book volume capacity for the new library,
Office furniture - It appears that all of the current office furniture will be replaced with new and the
proposal is to use $80,000 of the Friends of the Library $100,000 donation. Is that correct? If
so, I was surprised that the Friends would do this instead of helping to pay for furnishings in the
public areas of the new building. Please advise. Also, if all of the office furnishings are proposed
to be replaced - why?
Comparative information from other Libraries using the selected furnishings - do you have any
information as to how the recommended furniture has weathered use?
ADA Compliance - How is this obtained and certified with the state purchasing?
How does this proposal compare with the one presented to CIP? I seem to recall that that
proposal was substantially more than this one, Could I see a side-by-side list of items with
quantities and estimated costs comparing this proposal with the first one?
Thanks,
Kurt
"iIlIti<"
Boynton Beach
City Manager's Office
;
Memorandum
To:
Kurt Bressner
City Manager \ ~
Wilfred Hawkins 'W f\
Assistant City Manager
From:
Date:
August 7, 2006
Re:
Library Fumishings
Attached please find a staff report from Craig Clark, Interim Library Director, and
Carol Doppler, Senior Buyer, comparing FL. State Contract Pricing vs. Sealed Bid
Process for purchasing Library fumishings and equipment. The information is
detailed and clearly illustrates the cost savings and benefits of purchasing off FL.
State Contract. State Contract pricing offer 42%-57% discount, plus a net discount
based on tiered level of total purchases. There is a high probability that bidding
results would not achieve lower pricing. Space layout design is being provided at $0
cost, a $60-$70K savings. The architect is providing interior design services at no
charge, a $125 per hour fee if required for another supplier.
The chosen fumiture is mid-grade of good quality with a 10 year warranty and with
proper maintenance should last up to 30 years. Going out to bid at this point would
add up to 210 days to the process before being able to order the fumiture. Based
upon the completion date of the project the fumiture needs to be ordered this month.
Included is an itemized budget for fumiture and equipment purchases, a copy of the
80% complete shop layout drawings for furniture and fIXtures, and exhibits showing
the companies on state contract that would supply the furniture and fixtures. I concur
with the findings of this staff report to move forward with purchasing Library furniture
off FL. State Contract.
WH/plw
Attachment
-, .....,
:>
BOYNTON BEACH CITY LIBRARY
208 South Seacrest Blvd
Boynton Beach, Florida 33435
c,../g CIBrlr. Intsrlm L/brIII)' Director
Phone (561) 742-6380
FAX (561) 742-6381
www.coala.orglboynton
TO:
FROM:
DATE:
RE:
Wilfred Hawkins, Assistant City Manager
Craig Clark, Interim library Director
July 31, 2006
library Furnishings
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With the assistance of the Senior Buyer in the City's Procurement Department, we
researched the best possible way to move forward with purchasing library Furnishings.
By comparing FL State Contract Pricing vs. Sealed Bid Process, our findings indicate
that we should continue to move forward using Florida State Contract Pricing instead of
going out to sealed bid. The State of Florida has already completed the bid process for
us. If the City were to go out to bid at this point in the project it would not save the City
any money and it may actually add costs. Here are the facts.
SEALED BID PROCESS
1) We would most likely not be able to purchase the same quality furniture with the
aesthetic look for which we are trying to achieve.
2} Going out to bid would add 180 to 210 days to the project and take an enormous
amount of staff time. This process includes a 90 to 12O-day lead time for the bidding
process and an additional 9O-day lead time for ordering furniture.
3} An interior designer and space layout designer would need to be contracted to
ensure we are complying with ADA requirements and provide appropriate shop
layout drawings. This generally costs 6-7% of the total project cost or $60,000 to
$70,000 in this case. These charges are included when taking advantage of Florida
State Contract Pricing.
4) Shipping/Delivery costs and installation run about ten per cent of the total project or
$100,000 for the library project, which is included in the FL State Contract pricing.
-'j
,
Library Furnishings
July 31, 2006
fL STATE CONTRACT
1) The State contracts we are currently using offer a 42%-57% discount off the list price
plus a net discount based on a tiered level of total purchases.
2) Schenkel Schultz Architecture is charging $0 during this second round of changes. If
we were to start over, they would charge $125 per hour for any further interior
design changes.
3) R. George (Library Furniture Vendor) is charging $0 for space layout design,
ensuring ADA compliance and shop drawings. The architect is not coordinating the
interior layout design of the furnishings. Therefore, the owner and vendor must
coordinate this aspect of the project. If we were to go with the sealed bid process, R.
George would charge $60,000 to $70,000 for these services. By proceeding with the
State Contract Pricing, we are saving $60,000 to $70,000.
R. George has completed approximately 700 various libraries throughout the State
of Florida and 99 per cent of them have been purchased via Florida State Contract.
They service the largest counties in Florida (Miami-Dade, Tampa-Hillsborough and
Jacksonville) and the libraries in these counties regularly use the State Contract.
Visit their website at www.raeorae.com to review their client list and a few recently
completed projects.
R. George has included shipping/delivery and installation costs in the Fl State
Contract pricing. This includes R. George reviewing the entire site and coordinating
with the contractor and architect to verify all field dimensions, electrical and data
locations, etc. to ensure a smooth and effective delivery and installation.
4) We are currently 80% complete with the planning process including shop layout
drawings. {see attached shop drawings - Exhibit AJ Within one or two more
meetings (approximately three weeks), we will be ready to place fumiture orders for
the new acJdition. Going out to bid would add 180 to 210 days to the project and take
an enormous amount of staff time.
5) Much careful thought and time has been spent planning and designing the library's
interior. We are trying to create a perception of aesthetic surroundings. Upon
consulting with the Interior Designer from SchenkelSchultz Architecture and Design
layout professionals from R. George & Associates {see attached letter - Exhibit B]
and Thomas W. Ruff & Company {see attached letter - Exhibit C] it has been
recommended that we purchase all new furniture, with the exception of reusing the
The Boynton Beach CIty Ubrsry provides our customers
with the highest qU8/ity inform8tion81 rssources 8nd person81 service,
....,
;.
Library Furnishings
July 31, 2006
beige book shelves that are currently used in the library. Using existing shelving and
minimizing the purchase of new shelving realizes a cost savings to the city of about
$300,000. Quality, sturdy, mid-grade furniture constructed with superior materials
capable of withstanding darnage (common in libraries of high use) has been
recommended and selected. By continuing with State Contract Pricing, we are satisfying
the quality and aesthetic requirements for which we set for the new Library.
6) Another reason for using State Contract Pricing was the fact that we were unsure
what our total budget would be for furnishings. Using a State Contract allows us to
dictate the project, keep the project within budget and determine the effective
timelines. Once the prelirninary bUdgets are complete, we can determine where to
value engineer the project in order to stay within budget.
7) It is the professional recommendation of the Senior Buyer [see attached emaH _
Exhibit D] that we should continue to use the Florida State Contract Pricing. The
City would probably not realize any savings by going out to bid at this point in the
project.
Listed below is the updated budget:
Revenues
$1,000,000 CIP Funds
$ 120,000 Library Reserves
$ 100.000 Friends of the Boynton Beach City Library - Donation
$1,220,000
Expenses
CIP Fund $1.000.000
Library Furnishings (R. George & Associates) [see attached State Contracts _ Exhibits
E-J]
(Agati - $692,000) Library Adult tables & chairs, non-fiction and fiction end
panels, OPAC stations, computer tables, lounge chairs and tables, light
fixtures, canopy tops, VIA furniture & display, Children's furniture and
creative displays) [E]
(Burroughs - $135,000) Metal Shelving [F]
The Boynton Be8Ch City Ubrtlry proVfdes our customers
with the highest que/fty fnforms/ionel T860Uroes end personel service.
.
.....,
Library Furnishings
July 31, 2006
(Brodart - $84,000) Wood Shelving & YS End Panels {G]
(Design Options - $20,000) Computer lab, Workroom desks, Friends desk
{H]
(Versteel - $40,000) ProgramlMeeting Room tables and chairs {IJ
(KI - $10,000) Children's Program/Crafts Furniture {JJ
$19,000 for Signage and miscellaneous expenses
Librarv Reserve Exoenses - $120.000
$ 49,000 New Computers
$ 20,000 Security Gates
$ 18,000 One Self Check System
$ 10,000 Envisionware (adding E-commerce option for customers)
$ 23,000 Other Equipment (printers, projectors, etc.)
Friends of the Librarv Exoenses - $100.000
$ 80,000 Office, Technical Services Furniture and Staff Lounge (Thomas W. Ruff &
Associates)
$ 20,000 New Computers
$1,220,000 GRAND TOTAL EXPENSES
Thank you for your consideration.
Respectfully,
~~
The Boynton Beech City Ubrery provides our customers
with the highest quelity informetione/ resources end persone/ service.
"",,,^"U:U I DJ
.. ~ George & Associates,
Inc.
4741 Glenn Pine lane
Boynton Beach, Florida 33436
Ph: (866) 231Kl960
Fax: (561) 498-{)720
E-mail: aaron@rgeorge.com
Website: rgeorge.com
jo
July 31, 2006
Boynton Beach City Library
208 S. Seacrest Boulevard
Boynton Beach, Florida 33435
Dear Mr. Clarl<,
R. George & Associates, Inc. is an exclusive Library Fumishings Specialist with more than 60
years combined experience and over 700 completed projects in the State of Florida. We
have established ourselves as the leader in the industry due to our exceptional discount
pricing, complete customer service and overall value.
We have compiled a number of the premier manufacturers of Library Fumishings into our
breath of offerings in order to meet the needs of each individual client. Upon review of the
Boynton Beach City Library project with yourself and your staff, there have been preliminary
fumiture selections made from a variety of manufactures.
You have elected to re-use a number of the existing steel shelving stacks in order to keep the
overall budget down. Therefore, we will be matching the new shelving stacks to the existing.
We will use the same manufacturer in order for the materials to match in both finish and
dimension. In addition, there have been preliminary selections for the tables, chairs, end
panels, computer stations, young adult and children's area's. These selections were made
due to the high quality of the fumiture and the mid-level cost range. The fumiture will offer
extreme durability; have a beautiful overall appearance and the chairs will have excellent
lumbar support.
The warranty (attached) for the above referenced fumiture is for 10 years and is unmatched
in the industry. The majority of other warranties are 2-5 years. We believe the fumishings
that are proposed for your project with proper maintenance should be on site for 20--30 years.
Thank you for your time and consideration and please do not hesitate to contact me if you
have any questions or clarifications.
Very Truly Yours,
Aaron J. Kemble
Vice-President
j"J:::X~UBJT C?
}~
.....\
July 27,2006
Mr. Craig Clark
Boynton Beach City Library
208 Seacrest Boulevard
Boynton Beach, FL 33435
Dear Craig:
We are very pleased that you gave us the opportunity to design your space and to quote
on your furniture requirements.
At our first meeting you mentioned that you were interested in quality mid-range cost
products that would last 15-20 years with proper maintenance. To meet your criteria, we
specified products from Steelcase. Steelcase is a reputable company that offers a lifetime
warranty for all their products. They provide solutions that improve productivity in the
work place.
The Leap task chair that was proposed has won multiple awards. It was developed based
on the findings of many years of research, 27 scientists, 11 studies and 732 participants.
The Palm Beach County School Board orders this chair for most of their schools. We
proposed two systems options from Steelcase for the open areas. Even though one is less
expensive than the other, both are quality products engineered to last. The same criteria
apply to the furniture in the private offices.
The majority of our clients in the governmental sectors such as state, county and
townships take advantage of the steep discounts offered by the State of Florida Contract
Pricing. This contract is extremely beneficial to those that have access to it.
We look forward to doing business with you!
Sincerely,
Thomas W. Ruff South Florida
Tatiana Mowrey
Clark, Craig.
[EXHIBIT DJ
;
From:
Sent:
To:
ubject:
Doppler, Carol
Monday, July 10, 2006 2:39 PM
Clark, Craig
FURNITURE ON STATE CONTRACT
Craig:
I downloaded the (3) companies you would like to do business with from State Contract. I don't believe you would do much
better if we were to bid this out. The Companies are offering 42 - 51.75% off of list pricing. The Shipping/Delivery costs
are FOB destination included in discount price and the Space Planning Costs & Interior design are negotiated with the
dealer to be included in price.
I will give Bill the downloaded sheets to bring to the budget meeting. Any further assistance I can be please contact me,
Thank you.
Carol Doppler, CPPB
Senior Buyer
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
561-742-6323
1
AgattPnJlorida~,e Contract
[EXHIBrr E3
:Iv
PRICE LIST
ORDERING
DEALERS
Contract State of Florida
PRICE LIST
Brand Name Bid:
Price List Name/
Number:
Fixed Discount:
Additional Quantity
Discounts NET Order:
Quick Ship:
'nstallation:
3pace Planning:
3hipping/Delivery:
)RDERING
purs Vendor No:
ORDERING
DEALERS
Agati
GSA. Authorized Federal Supply Schedule Price List, Group
71. Part III. Special Use Furniture, FSC Classes: 6530.
7105.7110.7125.7195 and 7210; GSA Contract No. GS-
28F-0010K
51.75% GSA Discount from List Prices
$ 5.000 - $15,000.......................additional discount 1%
$15.001 - $25,000......................additional discount 2%
$25,001 - $50.000......................additional discount 3%
$50.001 - $75.000......................additional discount 4%
$75.001 - $100.000....................additional discount 5%
Not Available
12% of NET Cost of Items
Per Project
Per Project
PRICE LIST
F363529331 001
DEALERS
p://www.agatLcomlfloridacon.htm(l oO)7/l ]/20069:55:56 AM
Agaft.o~Florida~te Contract
;
Vendor:
1/ Orders and
LJirect Inquiries
Should Be
Directed to:
Agati, Inc.
Seb Agate
Agati, Inc.
371 N. Roscoe Blvd.
Ponte Vedra, Fl 32082
T 904-280-8687
F 904-285-9396
seb@aaatLcom
www.aaati.com
Agati does accept the State of Florida Purchasing Card (VISA)
DEALERS
PRICE LIST
ORDERING
~_cvicing Dealers:
Richard George
R. George & Associates
945 Island Grove Drive
Deland, Fl32724
T 386-736-2326
F 386-736-3706
Interior Contract Services, Inc.
G. Larry Weed, President
Suite 100
3939 North John Young Parkway
Orlando, Fl 32804-3233
T 407-294-4141
F 407-297-1477
United Business Systems
Kay Palumbo
4180 S1. Johns Parkway, Suite 1004
Sanford, Fl32771
800-432-6230 (Fl Toll Free)
407-328-0688
P:/lwww.agati.cOmlfloridacon.htm(200)7/11120069:55:56AM
~
~,
Aga.t1.~n Florida State Contract
SPURS #F591224726-008
Agati Sales Representative: Seb Agate
Agati, Inc.
371 N. Roscoe Blvd.
Ponte Vedra, FL 32082
T 904-280-8687
F 904-285-9396
seb~aQatLcom
www.aaatLcom
.. /" "'l,"'"11'lflfl/C..O-,,"."f>AM
'IM'"
;0
AGATI
Warranty
Agati, Inc, manufactures its products to the highest quality standards, Therefore. Agati products are warranted against all
defects in materials and workmanship for a period of ten years from date of delivery. This warranty does not extend to COM,
COlor any other customer supplied materials. During the warranty period. Agati will, at its discretion. repair or replace
defective merchandise free of charge.
The Agati warranty is against defects in workmanship that wouid lead to the following: veneer lifting or peeling, glue joint
failure. and wood joints pulling apart. Agati handcrafts and finishes its products using the finest hardwoods and traditional
hand finishing techniques. Agati uses finishing techniques that are intended to highlight the inherent beauty of the wood
used in its products. Depending upon the figure of the wood used, certain areas may absorb the stain differently than others.
Wood is a natural product and will naturally have slight flaws and imperfections. which enhance the overall beauty. Customers
should be aware that all finishes will mellow with age. Since wood is a natural material, some expansion and contraction
is to be expected. The foregoing is not to be considered a defect in the materials or manufacturing process used and is not
covered under warranty.
The Agati warranty covers the lifting of any plastic laminate from the substrate but can only underwrite the laminate
manufacturer's guarantee against scratching and chipping,
This warranty does not extend to damage resulting from shipping, accident. alteration. misuse, tampering, negligence, abuse.
acts of God, or Ordinary wear and tear. This warranty is given expressly and in lieu of all other warranties, expressed or
implied, of merchantability and frtness for particular purpose and constitutes the only warranty made by Agati. No warranty
is made with respect to non-standard materials selected by and used at the request of the customer. No merchandise may
be returned to Agati without Agati's written approval.
In addition to a ten year warranty, Agati stands by a philosophy that buying Agati is buying the future. Agati constructs
all of its products to enjoy a IffetimB of use. However. furniture inherently ages and Agati understands needs may change
throughout a product's life cycle. Therefore, Agati will continue to address service. design. and engineering issues and
extend maintenance to all products for the duration of their use.
AGATJ 1219 w I.AKE SI CHICAGO, II. 60607 T 312.829,1977 F 312,829.8249 www.agati.com
~~
AGATI
Beginning with Design
PRODUCT L1FECYCLE
In library and university settings, the demands of the furniture include
heavy use, limited maintenance and maximum ffexibility. Agati products are
designed and engineered as "legacy" furniture - furniture intended to last
35 to 50 years. Each design is carefully considered for structure, strength,
and durability to meet client expectations. These elements are critical to a
long product litecycle and reduced landfill waste.
CONSTRUCTION
Agati chairs are constructed using mortise and tenon joinery. This method
of joining is considered the highest quality in the industry. Each right-
angled joint is secured with a pin, making the strongest poSSible joint.
Our chairs also feature one piece, solid lumber back legs, from ffoor to top
rail, for superior stability. Agatl chairs are engineered for superior lumbar
support, which is shaped into the back splats. The chairs are designed for
patron comfort and long lite, not for easy manufacturing.
Tables and carrels feature bases engineered using mortisB and tenon
joinery, comer blocking, apron rails and stretchers. A six Inch square leg
mounting plate is then bolted to each base leg and is used to mount the
bass to the top. This system provides a superior foundation for the
beautiful work surfaces.
WARRANTY
Agati manufactures its products to the highest quality standards
and therefore they are warranted against all defBcts in materials and
workmanship for a period of ten years from date of delivery. The furniture
is built to stand the test of time and enhance the beauty of an institution
for many years. The full warranty Is available upon request.
"
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..... July 11 2eOE
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lughs.com
... .SO 9001:2000
Registered Company
Applications
Automotive
Dealerships
Distribution Centers
& Warehousing
Ubrarles I Schools
Museums ..
Offtces I Filing
Archival Storage
Heatthcare
Outsourcing
Government ..
Kalamazoo OffIce ..
Dallas Division ..
California Division ..
Florida State Contract
Price Sheet
Brand Name Bid: Borroughs Wilsonsta~
Price List Name/Number: Wilsonstak Library Shelving Price List- June 15. 2004
Fixed Discount from List Prices/GSA Discount: 42%
Additional Quanlily Discounts: List additional discounts applicable to any single order of any combination of
awarded contract Items to be delivered at one time to one destination:
(Prices listed beiow are net prices. inclusive of fixed discount)
$3,500 to $4,999
$5,000 to $9,999
$10,000 to $19,999
$20,000 to $34,999
$35,000 to $49,999
$50,000 to $99,999
$100,000 to $149,999
2%
12%
15%
27%
29%
31%
33%
$150.000 to $199,999
$200.000 to $249,999
$250,000 to $299,999
$300,000 to $349,999
$350,000 to $399,999
$400,000 to $499,999
$500,000 or more
35%
37%
38%
39%
40%
41%
42%
Quick Ship Programs are not available.
Installation Costs: Negotiable under special circumstances.
$1 - 3,499 25%
$3,500 - $4,999 22%
$5.000 - $9,999 20%
$10,000-$19,999 17%
$20,000 - $34,999 16%
$35,000 - $49,999 13%
$50,000 - $99,999 12%
$100,000 - $149,000 11%
$150,000 or more 10%
Space Planning Costs & Interior Design: Negotiated with dealer per Installation.
Shipping/Delivery Costs: FOB Kalamazoo, Freight allowed, Included In basic discount price. Additional charges
such as adjustments for "Inside delivery", interlined freight and/or extended distance.
P;//WWW.borroUghs.OOmlgovtcontracWfIpricews,aspx(1 of2)7I1l/2006 9;54:18 AM
-Brodart Price Sheet -- Florida Contracts
_1
(EXHIBIT G]
;.
BRO
[}ART
State of Florida
PRICE SHEET
SERVICING DEALERS
ORDER IN"-OR!J!IATlO.N
The State of Florida Purchasing Card (Visa) is not accepted by R. George & Associates.
Florida State Contract Number: 420-590-02-1
Effective dates: February 21, 2002 through February 20, 2005
Brand Name Bid:
Brodart Custom Library Furniture
Price List Name I Number:
Brodar! Custom Library Furniture - 2005 Price List
Fixed Discount from List Prices:
47%
Additional Quantity Discounts:
List additional discounts applicable to any single order of any combination of awarded contract items to b,
delivered at one time to one destination. Prices listed below are Net Prices, inclusive of fixed discount:
$ 3,500 to $ 4.999 0.0% $150,000 to $199,999 33.0%
$ 5,000 to $ 9,999 1.0% $200,000 to $249,999 34.0%
$ 10,000 to $ 19,999 11.0% $250,000 to $299,999 36.0%
$ 20,000 to $ 34,999 18.0% $300,000 to $349,999 36.0%
$ 35,500 to $ 49,999 23.0% $350,000 to $399,999 36.0%
$ 50,000 to $ 99,999 27.0% $400,000 to $499,999 36.0%
$100,000 to $149,999 32.0% $500,000 or more 36.0%
Installation Costs: Negotiable under special circumstances.
(See Discount Tiers at right)
Installation Costs:
MINIMUM CHARGE OF $375.00
$1 to $ 9,999 12.0~
$10,000 to $19,999 TO.O~
$20,000 to $99,999 9.0~
$100,000 to $149,999 8.0~
$150,000 to $499,999 7.5~
$500,000 OR MORE 7.0~
Space Planning Costs & Interior Design: Negotiated with dealer per installation.
Shipping I Delivery Costs: Product is shipped FOB Destination included in discount price.
Additional charges such as "Inside Delivery" and Interlined Freight may apply on a per job basis.
'h~,II~...rn,.,.~. ~t..~_t.._~ ..J~_--,-- _ ____ l.r'~
Brodart -- State of Florida Contracts
. "'IW"1
Page I of 1
BRO
[)ART
State of Florida
ORDERING INSTRUCTIONS
PRICE SHEET
LIST OF DEALERS
Note: All orders should be directed to Spurs Vendor Number: F59-295-4122-
001
Vendor: R. George & Associates
Street Address: PO Box 2854
City, State, Zip: Deland, Florida 32721-2854
Telephone: (386) 736-2326
Ordering Fax No: (386) 736-3706
Remittance Address:(same as above)
City, State, Zip: (same as above)
The State of Florida Purchasing Card (Visa) is not accepted
by R. George & Associates
Florida State Contract Number:420-590-02-1
Effective dates: February 21, 2002 through February 20,
2007
Product Information: Direct inquiry for product information to:
Name and title:
Richard C. George
R. George & Associates
PO Box 2854
Deland, Florida 32721-2854
Address:
Telephone:
(386) 736-2326
Electronic mail
address:
WWW Home Page
address:
info@rgeorge.com
http://www.brodartfurniture.com/
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Florida State Contract
Contract No. 425-001..06-1
Federal 1.0. 35-1176142
Effective Date: 3/2/06
Expiration Date: 3/1/10
Contractor: Versteel
clo Dealer of Record
2332 Cathy Lane
Jasper, Indiana 47546
Authori:z:ed Dealers: See attached list
Contact: Kathy Vonderheide
phone: 800-876-2120 ext. 309
fax: 812482-9318
email: kvonderheidetli!versteel.com
r Versteel TABLES
Discount:
I Quantity Discount:
Tables Pric:e List 6/15/02 - plus 10.25% (rounded to the nearest dollar)
Quick Ship Price List 6/15/02 - plus 10.25% (rounded to the nearest dollar)
TIM Price List 10/1/02 - plus 10.25% (rOUnded to the nearest dollar)
TIM Meeting Price List 8/1/04 - plus 5% (rounded to the nearest dollar)
Study Carrel PricE! List 7/1103 - plus 10.25% (rounded to nearest dollar)
56.9% off of list
$10,000to$19,999-extra 1%
$20,000 to $34,999 - extra 2%
$35,000 to $49,999 - extra 3%
$50,000 to $500,000 - extra 4%
Vel'SUlf!1 SEATING
Discount:
Quantity Discount:
Seating Price List 7/1/02 plus 10.25% (rounded to the nearest dollar)
Quick Ship Price List 6/15/02 - plus 10.25% (roUnded to the nearest dollar)
Chela Beam Price Usl7/1/03 - plus 10.25% (rounded to the nearest dollar)
SilTlOn Price List 6f1/05 - (as printed)
56.9% off of list
$10,000 to $19,999 - extra 1%
$20,000 to $34,999 - extra 2%
$35,000 to $49,999 - extra 3%
$50,000 to $500;000 - extra 4%
'.- ..::. -' 'IIIilO"J
Discou ,tjl: anll Products
WrnkJRgr:or't,..
Welel)l11ll
WI1VK17
Environmenllll Pl'OfP'llm
KI FloridJ Te.m
Bid Sllbm_n
Offiu & FIIN Collll'llct
Prod.eu 8 Disco_
OnleMQ Inf_tien
Need Help Now
KIWe_
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Discounts and Products
CONTRACT #425-001-06-1
:IAvww.topleve.lservicc.comrlitelIflJproductUsp(l of2)7/1112006 9:50:H AM
FEIN #: 391375589
KI gladly accepts the
State of Florida Purchasing Card.
Please find below a Iisl/ng of products and their state contract
discount. You will also find the name and date of the most recent
price list. All of these price lists have published retail or "List" price.
Please apply the discount percentage listed below to determine your
state contract prfce. For assistance, please contact your local !SL
Florida Team Members or click here for Immediate helD.
For product informal/on, click on the product name below. If a link Is
unavailable, vis~ www.ki.com. select the "Products" tab from the top
navigal/on bar, then .Search.. Select the Design/Planning tab for fabrics and finishes and
other helpful material. Please see the Orderino Information page for Information on freight,
installation, quantlty discounts, crating and packaging ,and space planning.
Office and F,lcs - COlltract #425-001-06-1 ,
ADD Tandem 57.00%
AGI Seating afld 45.00%
Tables
Allude Mesh Seating 51.00%
Danca Sestina 62.00%
Dsvflaht SeaUna 55.00%
Expose Mesh 51.00%
Seeting
Heroic Sestina 51.00%
ImDrass Seatlna 51.00%
ImDulse Sestina 59.00%
PIRlm 2000 SeatIoo S6.00%
PI"IU"AIfDftce Sestina 57.00%
o.mw
PrecadAnce Beatlno 59.00%
(Level 2 3 4\
Vertebra Sestina 60.00%
Seating Balance of 51.00%
Uno
Seating Price Usl
+ 5.5% price slicker effectJve 216/06
AGI Price Usl
+ 10,5% prfcestickereffective 216106
Sooting Price Us!
+ 5.5% price slicker effective 216106
Seating Price Us!
-20% price sUcker e_ 9/1912005
Seatin9 Price Usl
+5.5% price slicker efJeCllve 216106
See1lng Price Us!
+5.5% price slicker effectlve 21612006
Seating Price Usl
+ 5,5% price sticker effective 2l6I06
Seating Price Usl
+ 5.5% price sticker effectJve 216106
See1ing Price Usl
+ 5.5% prfce sUcker effective 216/06
Seating Price Usl
+ 5.5% prfce sUcker effective 216106
Sooting Price Us!
+ 5.5% price sUcker effective 216/06
Seating Price Usl
+ 5.5% price sUcker effeCllve 216106
Seating Price Usl
+ 5,5% price slicker effective 216/06
Seating Price Usl
+ 5.5% price sticker effective 2/6/06
January 17, 2005
June 4, 2001
January 17, 2005
January 17. 2005
January 17, 2005
January 17, 2005
January 17. 2005
January 17, 2005
January 17, 2005
January 17. 2005
January 17. 2005
January 17. 2005
January 17, 2005
January 17, 2005
Tables Price List
+ 5.5% prfce sticker effective 216/06
~
D~cou is lIDd ProdUC,-,*,1
'NireWorks 55.00% WireWorks Panel System Price list Ap1i12, 2001
+ 16% price sticker effective 216106
WorkZone 63.00% Desking Price List October 18, 2004
+ 5.5% price sticker effective 2/6/06
FlexJble WorkScace 55.00% Flexible WorkSpace Price Ust January 17, 2005
+ 5.5% price sticker effective 216/06
All Terrain All Terrain Price List
55.00% + 5.5% price sticker effective 2/6/06 January 17, 2005
Essex Fifes 55,00% Flies & Storage Price Ust October 18. 2004
+ 5.5% price sticker effective 2/6106
Pivot FlIes 51.00% Flies & Storage Price List October 18. 2004
+ 5.5% price sticker effective 216/06
E-Series Files 58,00% Files & Storage Price List October 18, 2004
+ 5.5% price sticker effective 216/06
700 SaneR CUrve 63.00% Files & Storage Price List October 18. 2004
fI!u + 5.5% price sticker effective 216/06
700 Series Ales 58.00% Flies & Storage Price List October 18. 2004
+ 5.5% price sticker effective 2/6106
700 Series Desk 63.00% Desklng Price List October 18. 2004
+ 5.5% price sticker effective 2/6/06
Adjustable 59.00% Desklng Price List October 18. 2004
Wor1<Zone + 5.5% price sticker effective 216106
Genesis Desldno 51.00% Genesis Deslting Price list October 18, 2004
+ 5.5% price sticker effective 216/06
Tn.J8 OeskIna 63.00% True Desklng Systems Price list August 2, 2004
+ 5.5% price sticker effective 216106
Desklng Balance of 51,00% Desklng Price List October 18. 2004
line + 5.5% price sticker effective 216106
Note: Discount reflects $0-$100,000. For orders over $100,000 discounts are negotiable.
I
tp:/Iwww.toplevelscrvice.comlsitesJflIproducts.asp(20f2)7111120069:50:51 AM
-,
R. GEORGE & ASSOCIATES, INC.
.,
P.O. Box 2854 C Deland. florida 3272J-2854C(386)7~2326
TOll FREE (866)833-344JCfAX (386)7~3706CEMAlllnfoOrgeorge.com
L
BOYNTON BEACH CITY LIBRARY
AnN: CRAIG CLARK
208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA 33435
thfcll' la' fc th Ix>
QUOTE 1#: Q-06-161
DATE: 10/3012006
PROJECT: BOYNTON BEACH
CITY LIBRARY
We offer e a owmg qua tion or ea ve project:
Item Qty CataloR 1# DesCription UBi. Total
AGATI PRICING PER FLORIDA STAlE CONlRACT
NO, 420-590-02-1
WOOD SPECIES: CHERRY
FINISH: MEDIUM CHERRY
INSET TOPS: MARMOLEUM
METAL FINISH: STARDUST PI 0075
FIRST FLOOR, FIR$T PHASE
ADULT FlCTION 123
V 56 CHR-EP-9122M CHARLES COllECTION END PANELS @22" WIDE X $786.% $44,069,76
9J"mGHX I 114"OOCK WI FORMICA DECO-METAL
#4190 (SATIN ALUMINUM) INSET AT TIIE (3) SQUARES
I 5 CHR- TBL-4848 CHARLES SQUARE READING TABLES @ 48" WIDE X $2,203.49 $11,017.45
29" mGH WI X-BASE
MARMOLEUM: #3403 ASIAN TIGER
I I CHR-OPAC OOUBLE FACED OPAC STATION @ 108" OVERALL SEC. I $3.348.07 $3,348,07
WIDE X 60" DEEP X 48" mGR (39" WORKSURFACE) WI
WOOD SURROUND, MARMOLEUM: #3403 ASIAN TIGER,
.., I CHR-OPAC OOUBLE FACED OPAC STATION @ 108" OVERALL SEC, 2 $3.348.07 $3,348,07
WIDE X 60" DEEP X 48" mGR (39" WORKSURF ACE) WI
WOOD SURROUND, MARMOLEUM: #3403 ASIAN TIGER,
31 I CHR-OPAC OOUBLE FACED OPAC STATION@ 108" OVERALL SEC, 3 $3,348.07 $3,348.07
WIDE X 60" DEEP X 48" mGH (39" WORKSURFACE) WI
WOOD SURROUND, MARMOLEUM: #3403 ASIAN TIGER
SUB-TOTAL $65,131.42
,Page2 , '
~ote;'i ':)J;'(.,-'(.,7
'w,ccl 30'7]-.TONBEACH :-
_.~
Cat..... # Description ---"-- --_. --.-
Item Otv __n!!~it Total
6 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $ '6.75 $820,50
INCLUDES WIRE MANAGEMENT, POWER STRIP, CABLE
TROUGH AND GROMMETS AT EACH STATTON
51 23 KES-STG-200] KESTRAL LOUNGE CHAIRS WI WOOD ARM CAPS $1,005.25 $23,120.75
23 COM 6 YARDS OF FABRIC $36 L23 $8,308.29
FABRIC
61 6 RI02]OO RIO SECTIONAL ARMLESS CHAIR WI PLINTII BASE $745.68 $4,474.08
6 FB 4 1/4 YARDS OF FABRIC, FINISH: $258,02 $1,548.12
71 4 RIOW RIO WEDGE TABLE WI PLINTII BASE $1,021.76 $4,087.04
81 8 CHR-OlBL OCCAS]ONAL TABLE @20" SQUARE X 21" HIGH $1,152.32 $9,218,56
MARMOLEUM:
" 20 CHR-STG-I000 CHARLES COlLECTION SIDE CHAIR, WOOD SEAT $485.08 $9,701.60
5 L T-F1X11JRE UGH[ F1XTIJRES FOR SQUARE TABLES WI ELECTRICAL $825.66 $4,128,30
FINISH:
'./ ] CHR-ERCTOR END PANEL ERECIDR SET-TYPE GRAPHIC $2,384.10 $2,384.10
HOWER, POWDER COAT METAL CONSTRUCTION, SINTRA,
ACRYL]C, VINYL GRAPHIC PANELS AND CLIPS, ONE SET
OF GRAPHICS INCLUDED, SECTION ONE
:AI I CHR-ERCTOR END PANEL ERECTOR SET-TYPE GRAPHIC $2,384.10 $2,384.10
HOWER, POWDER COAT METAL CONSTRUCTION, SINTRA,
ACRYUC, VINYL GRAPHIC PANELS AND CLIPS, ONE SET
OF GRAPHICS INCLUDED, SECTION TWO
BI 1 CHR-ERCTOR END PANEL ERECTOR SET-TYPE GRAPHIC $2,384.]0 $2,384,10
HOWER, POWDER COAT METAL CONSTRUCTION, SINTRA,
ACRYUC, VINYL GRAPHIC PANELS AND CLIPS, ONE SET
OF GRAPHICS INCLUDED, SECTION THREE
I ] CHR-KIOSK INFORMATIONAL KIOSK COLUMN WRAP, HARDWOOD AND $2.750.49 $2,750.49
lAMlNA1E CONSTRUCTION WITH ACRYUC INFORMATIONAL
DISPLAY UNITS, FlAT SCREENS TO BE MOUNIED BY OWNER,
SECTION ONE
] CHR-KIOSK INFORMATIONAL KIOSK COLUMN WRAP, HARDWOOD AND $2,750.49 $2,750.49
LAMINATE CONSTRUCTION WITH ACRYUC INFORMATIONAL
DISPLAY UNITS, FlAT SCREENS TO BE MOUNIED BY OWNER,
SECTION TWO
SUB-TOTAL $143,191.94
,Page 3 , ,
.,....,
Quote # Q-06--] 6]
Project BOYNTON BEACH
io
Item 0Iv Ca'a102 # Description Unit Total
31 I CHR-KIOSK INFORMATIONAL KIOSK COLUMN WRAP, HARDWOOD AND $2,750.49 $2,750.49
IAMINAlE CONSlRUCTION WIlH ACRYLIC INFORMATIONAL
DISPlAY UNITS, FLAT SCREENs TO BE MOUNTED BY OWNER,
SECTION TIlREE
31 1 CHR-KIOSK INFORMATIONAL KIOSK COLUMN WRAP, HARDWOOD AND $2,750.49 $2,750.49
IAMINAlE CONSlRUCTION WIlH ACRYUC INFORMATIONAL
DISPLAY UNITS, FLAT SCREENS TO BE MOUNTED BY OWNER,
SECTION FOUR
PERIODICALS #122
BI 4 CHR-EP-7928M CHARLES COllECTION END PANELS @28" WIDE X $891.20 $3,564.80
67" mGH X 1 114" TIfICK WI FORMICA DECO-METAL
#4190 (SATIN ALUMlNUM) TNSET AT TIlE (3) SQUARES
FRIENDS STORE #114
CI 4 CHR-EP-7928M CHARLEs COLLECTION END PANELS @ 26" WIDE X $891.20 $3,564.80
67" mGH X I 1/4" TIfICK WI FORMICA DECO-METAL
#4190 (SATIN ALUMlNUM)TNSET AT TIlE (3) SQUARES
SECOND FLOOR, FIRST PHASE
NONFICTIONIREFERENCE #230
to.rlEXISl 40 CHR-EP-9122M CHARLEs COllECTION END PANELS @22" WIDE X $786.96 $31,478.40
91" mGH X 1 114" TIfICK WI FORMICA DECO-METAL
#4190 (SATIN ALUMlNUM)TNSET AT TIlE (3) SQUARES
)f 14 CHR-EP-4926M CHARLES COLLECTION END PANELS @26" WIDE X $676.01 $9,464,14
49112" mGHX 1 114" TIfICK WI FORMICA DECO-METAL
#4190 (SATIN ALUMlNUM)TNSET AT TIlE (3) SQUARES
BEIDND DESK
I 2 CHR-EP-7928M CHARLEs COllECTION END PANELS @ 13 112" WIDE X $673.43 $1,346.86
67" mGH X I 114" TIfICK
I I CAN-TOPS CANOPY TOPS WI WOOD EDGE AND INSET MARMoLEUM $399.93 $399,93
WORKSURFACE, 108" WNG X 13" DEEP
)1 7 CAN-TOPS CANOPY TOPS WI WOOD EDGE AND TNSET MARMOLEUM $1,353.06 $9,471.42
WORKSURFACE, 216" WNG X 25" DEEP
MARMoLEUM: #3403 ASIAN TIGER
01 7 CHR-TBL-7236 READTNG TABLE @ 36" DEEP X 72" LONG X 29" mGH $2,175.11 $15,225.77
MARMOLEUM: #3403 ASIAN TIGER
II 3 ANT-TBL-CRL SIX POSmON DIF ANTRIM COMPUlER TABLE @ 90" WIDE $5,673,86 $17,021.58
X 60" DEEP X 39" mGH (30" WORKSURFACE) WI
9" mGHWooD SURROUNDS
MARMOLEUM: #3403 ASIAN TIGER
SUB-TOTAL $240,230.62
,Page 4 '
Quote # Q--06-161
Project BOYNTON BEACH
~
....,
Item Otv Catal...# Description Unit Tota]
121 2 CHR-OPAC STANDTNG HEIGHr OPAC STATIONS @25" WIDE X $3,921.90 $7.843,80
39" HIGH WI CPU STORAGE
131 1 CHR-5001 CHARLES COLLECTION ATIAS STAND @ 30" WIDE X $4,541.15 $4,541.15
28" DEEP X 45" HIGH
]41 ] CHR-5002 CHARLES COLLECTION DICTIONARY STAND@ $3,818.70 $3,818,70
30" WIDE X 28" DEEP X 45" HIGH
]8 ELECTRICAL pOWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136,75 $2,461.50
TNCLUDES WlRE MANAGEMENT, POWER STRll', CABLE
TROUGH AND GROMMETS AT EACH STAITON
FOR TIEM#] 1
]51 ] ANT-TBL--CRL FOUR POSmON DIF AN1RIM COMPU1ER TABLE @ 60" WIDE $3,784.64 $3,784,64
X 60" DEEP X 39" HIGH (30" WORKSURFACE) WI
9" HIGH WOOD SURROUNDS
MARMOLEUM: #3403 ASIAN TIGER
4 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS. $136.75 $547.00
TNCLUDES WlRE MANAGEMENT, POWER STRll'. CABLE
TROUGH AND GROMMETS AT EACH STAITON
161 ] ANT-TBL--CRL TWO pOSITION DIF AN1RIM COMPU1ER TABLE @ 30" WIDE $2,920.79 $2,920.79
X 60" DEEP X 39" HIGH (30" WORKSURF ACE) WI
9" HIGH WOOD SURROUNDS
MARMOLEUM: #3403 ASIAN TIGER
2 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136,75 $273.50
TNCLUDES WlRE MANAGEMENT, POWER STRll', CABLE
TROUGH AND GROMMETS AT EACH STAITON
GROUP STUDY
71 ] CHR-TBL--9648 READTNG TABLE @48" DEEP X 96" LONG X 29" HIGH $3,189,13 $3,189,13
MARMOLEUM: #3403 ASIAN TIGER
81 49 CHR-STG-]OOO CHARLES COLLECTION SIDE CHAIR, UPHOLSTERED SEAT 5485.08 $23,768.92
49 COM FABRIC: MAHARAM, BESIDE #464020, #004 TITAN $38.]9 $],871.31
3/4 YARDS OF FABRIC
~I 22 KES-STG-200 1 KESlRAL WUNGE CHAIRS WI WOOD ARM CAPS $1,005.25 $22,115.50
22 COM 6 YARDS OF FABRIC $361.23 $7,94706
FABRIC:
)1 5 CHR-OTBL OCCASIONAL TABLE @24" DEEP X 48" LONG X 2]" HIGH $1,357 ]9 $6,785.95
MARMOLEUM: #3403 ASIAN TIGER
SUB-- TOTAL $332,099.57
~, GEORGE & ASSOCIATES, INC,
Page5 . '
-,
Quote # Q--06-161
Project BOYNTON BEACH
:0
Item Otv Cat. # DescrintiOD Unit Total
; 11 CHR-OlBL OCCASIONAL TABLE@ 30" ROUND X 21" mGH $1,590.95 $17,500.45
MARMOLEUM: #3403 ASIAN TIGER
13 LT-FTXTURE UGHT FTXTURES FOR READING TABLES AND $825.66 $10,733.58
ROUND OCCASIONAL TABLES
DDI 8 3- TIER lHREE-TIER DISPLAY UNITS $1,032.08 $8,256.64
22/ 4 CH-BENCH CHARLES BENCHES @20" DEEP X 72" LONG $1,223.01 $4,892.04
X 18" mGH
I 4 COM FABRIC: MAHARAM, BESIDE #464020, #004 mAN $98.05 $392.20
I 21/2 YARDS OF FABRIC
INTERNET COMPUTERS - AN AREA (SECOND PHASE)
231 I ANT-lBL-CRL TWO POSmON DIF ANTRIM COMPUTER TABLE @ 30" WIDE $2,920.79 $2.920,79
X 60" DEEP X 39" mGH (30" WORKSURFACE) WI
9" mGH WOOD SURROUNDS
2 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS. $136.75 $273.50
INCLUDES WIRE MANAGEMENT, POWER STRll', CABLE
TROUGH AND GROMMETS AT EACH STAITON
241 2 ANT -4264-CY TWO POSmON DIF ANTRIM CARREL TABLE @ 30" WIDE $3,385,22 $6,770.44
X 60" DEEP X 39" mGH (30" WORKSURF ACE) WI
12" mGH WOOD SURROUNDS, LIST. STATIONS
INCLUDES ELECTRICAL MINlPORTS
251 1 ANT-lBL-CRL FOUR POSITION DIF ANTRIM COMPUTER TABLE @ 60" WIDE $3,784.64 $3.784.64
X 60" DEEP X 39" mGH (30" WORKSURFACE) WI
9" mGHWOOD SURROUNDS
MARMOLEUM: #3403 ASIAN TIGER
4 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136.75 $547.00
INCLUDES WIRE MANAGEMENT, POWER STRll', CABLE
TROUGH AND GROMMETS AT EACH STAITON
26/ 4 CHR-STG-lOOO CHARLES COLLECTION SIDE CHAIR, WOOD SEAT $485.08 $1,940.32
GI 8 CHR-EP DOUBLE FACED AN END PANELS @6O"mGItX42"WIDE, $1,431.49 $11,451.92
HARDWOOD AND LAMINATE CONSTRUCTION WI MUSIC AND
MOVIE MOTIF DESIGN
4 CHR-GRAP TWO-SIDED CHANGEABLE HOLDERS FOR FINS, BRUSHED META $1.715.83 $6,863.32
AND ACRYIlC, ONE SET OF GRAPHICS INCLUDED
SUB-TOTAL $408,426.41
",-.,,_.-,.v'"
. GEORGE & ASSOCIATES. INC.
age 6 ~1
Quo' Q-:J6-]6i
PrJl'''' BOYNTON BEACH
!"
~ C;talo1!:# Deo<ri"fion .d
1_ Unit Total
.
YIA AREA (SECOND PHASE)
m 10 ANT-TBL-CRL TWO PosmON SIF ANTRIM COMPUTER TABLE @ 60" WIDE $3,395.54 $33,955.40
X 30" DEEP X 39" IDGH (30' WORKSURFACE) WI
9" IDGH 3-FORM SURROUNDS
20 ELECTRlCAL poWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136.75 $2,735,00
JNCLUDES WIRE MANAGEMENT, POWER STRIP, CABLE
TROUGH AND GROMMETS AT EACH STAITON
281 4 CAFE-BTH DOUBLE FACED cAFE BOOTH @ 48" DEEP X 60" WIDE $7,219.40 $28,877 .60
WI FULL pANLE SURROUND AND 3-FORM DIVIDER
TOP PARTITION, 30" DEEP X 48" WIDE WORKSURF ACE
WITH V1NYL EDGE,
FABRIC:
V1NYL:
METAL:
MARMOLEUM:
EDGE:
291 4 ANT-TBL-4242 ANTRIM READJNG TABLE @42" SQUARE $],986,75 $7.947.00
MARMoLEUM:
301 16 WHl-STG-IOOO WHITE COLLECTION SIDE cHAIR, YOulH HElGID $387.03 $6,I92.4h
WI WOOD SEAT
311 1 ANT-TBL-CRL TWO rosmON SIF ANTRIM COMPUTER TABLE @ 60" WIDE $3,]60.75 $3.160.75
X 30" DEEP X 48" IDGH (39" WORKSURFACE) WI
9" IDGH 3-FORM SURROUNDS
321 4 ROM-STG-200] ROMA COLLECTION LOUNGE CHAIR WI WOOD $1,028.47 $4,113.88
TABLET ARM
4 COM FABRIC @7 yARDS $420.57 $1,682.28
11 6 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND JNSET PLASTIC $1,177.60 $7,065.60
LAMlNATE TOP, 25" D X 252" LONG
JI ] ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND JNSET PLASTIC $730.20 $730.20
LAMlNATE TOP, 13' D X 156" LONG
SUB-TOTAL $504,886.60
It GEORGE & ASSOCIATES. INC.
Page? , .
.,...,
Quote # Q-06-161
Project BOYNTON BEACH
i>
Item Otv C.ta!.... # Description Unit Total
J' I ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $1,741.64 $1,741.64
LAMINATE TOP. 13" D X 372" LONG
JI 2 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $202.29 $404.58
LAMINATE TOP, 13" D X 36" LONG
U I ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $602.73 $602.73
lAMINATE TOP, 13' D X 180" LONG
GI 2 CHR-EP DOUBLE FACED AN END PANELS @ 60" HIGH X 42" WIDE, $1,431.49 $2,862.98
HARDWOOD AND LAMINATE CONSTRUCTION WI MUSIC AND
MOVIE MOTIF DESIGN
If 6 ANT-EP DOUBLE FACED END PANELS @67 II2'H X 25'D, $1,109.49 $6,656.94
HARDWOOD DYED FRAME, LAMINATE OVER COLORED
I SUBSTRATE WI ROUTED IMAGE, INSPIRATIONAL MOTIF
I ANT-DESG yourn AREA CLUB YIA SIGNAGE, TW~IDED CONSTRUCTED $2.848.54 $2,848.54
OF NEON, MDF, LAMINATE ACRYUC AND GRAPHICS,
MOUNTED FROM CEILING, SECTION I @ 2'~' X JO' X II'
I ANT-DESG yourn AREA CLUB YIA SIGNAGE, TW~IDED CONSTRUCTED $2,848.54 $2,848.54
OF NEON, MDF, LAMINATE ACRYUC AND GRAPHICS,
MOUNTED FROM CEILING, SECTION 2 @ 2'~' X 30" X II'
JUVENILE STUDY & EASY READING AREAS (SECOND PHASE)
,. 6 ANT-lBL-alL TWO POSmON SIF AN1RIM COMPUTER TABLE @60' WIDE $3,225.25 $19,351.50
X JO" DEEP X 39' HIGH (30' WORKSURFACE) WI
9' HIGH 3-FORM SURROUNDS
12 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136.75 $1,641.00
INCLUDES WIRE MANAGEMENT, POWER STRIP, CABLE
TROUGH AND GROMMETS AT EACH STAITON
341 2 ANT-lBL-CRL TIlREE POSmON SIF AN1RIM COMPUTER TABLE @ 90' WIDE $3,792.89 $7,585.78
X 30' DEEP X 39' HIGH (30' WORKSURFACE) WI
9' HIGH 3-FORM SURROUNDS
6 ELECTRICAL POWER AND DATA FOR ABOVE REFERENCED OPAC STATIONS, $136.75 $820.50
INCLUDES WIRE MANAGEMENT, POWER STRIP, CABLE
TROUGH AND GROMMETS AT EACH STAITON
351 6 ANT-DES]GN READING TABLES @ 36" D X 60" L WITII 3-D GRAPHIC $3,612,28 $21,673,68
TOPS, HARDWOOD EDGE, MARINE TIIEMED
24 lBL-LEG POWDER COATED METAL LEGS $92.89 $2,229.36
6 lBL-TOP TEMPERED GLASS TOP $516,04 $3,096.24
SUB--TOTAL $579,250,61
page 8
Quote if Q-f)()-'(;:
'ro,cct HO"j\fTON BEACH
:~
Catal02 # Description ~--- ~-_.._-
Item Otv Unit Total
. ------
361 4 ANT-DESIGN READING TABLES @42" ROUND WIlli 3-D GRAJ'HlC $3.1 ~<J.13 $12,756.52
TOPS, HARDWOOD EDGE, MARINE THEMED
16 TBL-LEG POWDER COATED METAL LEGS $92.89 $1,486.24
4 TBL-TOP TEMPERED GLASS TOP $438.63 $1,754.52
DIE 27 ANT-EP DOUBLEFACEDENDPANELS@43112"HX25"D, $928.87 $25,079.49
HARDWOOD DYED FRAME, LAMINATE OVER COLORED
SUBSTRATE WI ROUTED lMAGE. MARINE TIIEME
AN 1 ANT-STG CHILDREN'S STORY TIME ARE SEATING, CYLlNDRICAL $758.58 $758.58
RISERS WI PRINTED HARDWWOD TOPS. MARINE MOTIFS
WIlli EASED EDGES, 24" DlMAETER
BBI 1 ANT-STG CHILDREN'S STORY TIME ARE SEATING. CYI1NDRICAL $732,78 $732.78
RISERS WI PRINTED HARDWWOD TOPS. MARINE MOTIFS
WIlli EASED EDGES, 18" DlMAETER
XI 5 ANT-STG CHlLDREN'S STORY TIME ARE SEATING, CYLlNDRICAL $701.81 $3,509.05
RISERS WI PRINTED HARDWWOD TOPS, MARINE MOTIFS
WIlli EASED EOOES, 14"DlMAETER
171 44 WHI-STG-IOOO WHITE COllECTION SIDE CHAlR, yourn HEIGHT $387.03 $17,029.32
WI WOOD SEAT
181 16 FLTI400X CHlLDREN'S FlAT CHAlR, 14" HIGH $222.4 1 $3,558.56
COLOR:
,01 6 KES-STG-2001 KESTRAL LOUNGE CHAIRS WI WOOD ARM CAPS $1,005.25 $6,031.50
6 COM 6 YARDS OF FABRIC $361.23 $2,167.38
FABRIC:
II 2 CHR-2020-21 CHARLES COllECTION OCCASSIONAL TABLE, $1,152.32 $2,304.64
20" SQUARE X 21" HIGH
TOP:
91 1 ANT..oPAC DOUBLE FACED TWO POSmON OPAC STATION, $4,541.15 $4,541.15
WI FISH CUT..oUfS, 36" WIDE X 60" DEEP WI
27 112" HIGH WORKSURF ACES
SUB-TOTAL $660,%0.34
_f
n..v....v.n................................................................~.
Page.9 __ .
...,
Quote # Q-06-161
Project BOYNTON BEACH
~
Item Otv CataJOE # Description Uni. Total
DIF! 11 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $665.69 $7,322.59
MARMOLEUM TOP, 25' D X 144" LONG
E/ 1 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $497.46 5497.46
MARMOLEUM TOP, 25" D X 108" LONG
E/ 3 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PlASTIC $830.82 $2,492,46
MARMOLEUM TOP, 25" D X 180" LONG
FJ 7 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $995.96 $6,971.72
MARMOLEUM TOP, 25" D X 216" WNG
FI 1 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PLASTIC $557.32 $557.32
MARMOLEUM TOP, 13' D X 144" LONG
FI 1 ANT-TOPCAP CANOPY TOPS W/WooD EDGE AND INSET PlASTIC $837.53 $837.53
MARMOLEUM TOP, 13" D X 216" WNG
,f 1 ANT-TOPCAP CANOPY TOPS WI WOOD EDGE AND INSET PlASTIC $1,253.98 $1,253,98
MARMOLEUM TOP. 13" D X 324" LONG
TOTAL DELlVUJID AND INSTALLIID PRICE $680,893.48
(INCLUSIVE OF 51.5% &: 5% DISCOUNT + 12% FOR INSTALLATION)
. BY: /:L. ,-~
"-
(
AARON KEMBLE
CHARLES.
AGATI is defined by versatility. Designs combine a unique blend of i.lpf;lhetics and engineering,
distinguished by their eclectic styles. Inspired by the need for furnilure that is both timeless
and uniVf~rsal, AGATT is committed to the design and engineering of each and every piece.
Furniture built to last a lifetime means investing in the future. AGATJ is dedicated to
implementing sound environmental practices such as utilizing domestic rdorested lumber,
as well as reusable packaging materials. AGArI believes in helping preserve resources,
at no expense to the integrity of the product or the satisfaction of the customer.
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Celebrated for its design. Chosen for its quality. AGATl.
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CH ARLES
COLLECTfON
The Charles Collectionfinris its
Inspiration in the crisp, design details
of 20th century architect, designer
and artist, Rennie M aekintosh.
Featuring a "three square" motif
integral to Mackintosh's design
vocabulary, the Charles Collection
is quickly identified by its pierced
cutouts or applied squares.
Evocative of Mission style's dignified
integrity and fluid lines, the Charles
Collection showcases a decorative,
solid woodframe.
Completing the Charles Collection
are chairs, benches, lounge chairs,
tables, carrels, dictionary and atlas
stands, and end panels.
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Alias Stand
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The AntruJI Collection's (/i.'itincti/ie '.'jloat/l/!/' /('ork sUI/ace feoturcs a stot/durd
ilps/!'epllmU'e edge prnjile, as well as optional square and hemrr erl(!e pn~(l"lf:s.
The cold-rolled steel IHl5C is scalf.'d Iuilh a duraUle, ecofricnd!.!' pou,der coaf
jinish. The /lntrim Collection LS (I'z.:oi/ablr in (J Loidel'urietv (~(lII(/lerial.' and
/i'ni5hes in(.Jiiding woud i'('neers, pla51/f. laminatc." and Mar/7lo/(,U!7l" insets
7('ch!loll)f!\ lIiilIlU!!'.'/flOU ,\oll/lio!!.' ilu.Jur!e Ilo/!'e!" and dull! ('oll//ccliiHIS ii'lth
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!J.'irr chost' 11'(l: f'!u-!osure,J. Poirer! If'ifh iflfIO/Yitil'f' l'ghfl.lI,!.!', Ihl' -Il/trllll Cn!iei'//o/!
is designed tli en!Jti1iU' ils elil'immnf'lil. u'hileful(i'l/in{!, modern tc("llllOlof.\' lieed,.
Wire Chase Leg Option
A NTHIM
o COLLECTION
i\GATll~ defined by re!:-;Dtili\y.
Df':iigns cUlrlhiue a llJllqllC hltOnd
of ae~,tl1t'tics and enginc(cring,
distinguished by their eclectic ~jy1c,;
In~pired h~y the Jl('f'd for furnilllll
that i~ both limf'lcss and univcr~aJ.
AG/\TI is committed 10 the design
and f'ngineh-ing of each and
ev('ry pw('('.
Furnilure built to la:sl C\ 1ifclinw
Jnean~ lJ1n:sling in tlw (ullllT.
AGATI i~ dedicakd to H11Plcnwllling
::;uund environmental practicc::,
such as utiljzing domestic reforf'5ted
lumber, as wt-:1l as l'I2usahle packaging
malerials. AGATI helif'H: in helping
() presen'e resources, at no f'xpense
to the intt'grity of the product 01
the satisfaction (If the cllstomer.
Celehrated for its design.
(:h05('n fOI its quality. ACATI
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1~;lf I D:I,;e _ ~;clecl ;1 sedl (jml
<IOlJ dm! IJphob1ered option'
provide their piltfOit,~ with
'Iillltort anr! durable USE
Antrim divided table shown in cherry with knife edge top, fabric divider panel, and square leg option in black powder coat finish. Ella side chair in cherry with upholstered seat
.
AGATl Collections are recognized for their original designs and exceptional quality. Collections complement their surrounding interiors striking the ideal
balance between furniture and its environment. Custom capabilities, such as modifying standard designs, allow AGATI to tailor its pieces to fit projects
and budgets of all sizes.
KESTRAT.
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The [(estral CollecJion rr-:jlcc/s elegance and ,"ophistlnllio!/. Its)f'lf!i1ii, r'silh.ouette
owes itseVto gracejid ClIrL'CS. splovedfeet anrljlared aInIS. l'h(' l<.e510 1:, d(dnty
appearance hel/es h~ durabLe construction, signa/lire /.0 /-1 GA TJ. Coup! du'ith ample
scal and arm room, the Kes/ral Lounge Colledlon {~[f(."..\ hoth charm I. 'ld cum.fort.
The Kestenl comes fully upholstered with an arched back and satin ni, he! or
chrome fiT/ish casl metal feel. The collection is comprised (~f a IOllnge, hair.
lounge chair Lvith tablet arm, settee and otlmnun.
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AGATI is defined by versatility. Designs combine a unique blend of aesthetics and engineering,
distinguished by their eclectic styles. Inspired by the need for furniture that is hOlh timeless and
universal, AGATI is committed to the design and engineering of each and every piece.
Furniture built to last a lifetime means investing in lhe future. ACArI is dedicated fa implementing
sound environmental practices such as utilizing domestic reforested lumber, as wdl ;15 reusable
packaging materials. AGATI believes in helping preserve resources, at no expense to the integrity
of the product or the satisfaction of the customer.
Celebrated for ils design, Cbosen for its quality, ACATI.
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Lounge Chair
Two Seat Sofa
Ottoman
RIO MODULAP.
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Top Left,
Semi-circle shown
with plinth base and
tall end tables.
Center:
S-CUTVe configuration
with tall tables.
Bottom:
Radiused configuration
with low tables and
tall end tables.
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RIO
MODULAR
The Rio Chair possesses instantly
recognizable curves. Add a healthy
dose of versatility and we're proud
to give yon the Rio Modnlar!
Same contemporary style, same
seamless arches, only now with
the ability to literally morph into
YOlLT very own configuration.
Mobility is key as yon create an
individual look andfeelfor any
room. Comfort, collaboration,
sophistication, whatever you're
looking for, go no further than
the Rio Modular.
Available in a wide variety
of materials and finishes to
complement the snrrounding
interior, the Rio Modnlar is
designed to fulfill your needs.
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AGATI is defined by versatility. Designs combine a unique blend of aesthetics and engineering, distinguished by their
eclectic styles Inspired by the need for furniture that is both timeless and universal. AGATI is committed to the design
and engineering of each and every piece.
Furniture built to last a lifetime means investing in the future. AGATI is dedicated to implementing sound environmental
practices such as utilizing domestic reforested lumber, as well as reusable packaging materials. AGATI believes in
helping preserve resources, at no expense to the integrity of the product or the satisfaction of the customer.
Celebrated for its design, Chosen for its quality. AGATI.
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Low Wedge Table
Tall Wedge T"ble
Square Side Table
GornerTable
Ovallable
ROMf.
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It's a rare occasion you see a Roma chair empty. The first chair in a room to be taken,
the Roma Lounge Collection offers a warm, inviting sit. Exaggerated and rotund, the
Roma's curved linear arms taper to ofler a comfortable embrace and ample seat room.
AGATJ's signature back support provides hours of comfort whether lounging or studying.
Built for institutional use, the Roma Collection's strength is a petject foil to its pleasing
and abundant appeal. Satin nickel or chrome finish cast metal feet cap off each piece.
The Roma Collection also includes a settee and matching ottoman.
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AGATI is defined by versatility. Dt>signs combine il UII!(jlW hlend of aesthetics and engineprillg,
distinguished by their eclectic styles. Inspired bv the IlI'cd for furniture that is both tinwlcss
and universal, ACATI is committed to the dp.sign and cngirlt-'f'ring of each and every piece.
~
Furniture built to last a lifetime means im.esting ill the future. AC1\1'1 is dedicated to implementing
p-ound environmental practices such as utilizing domestic reforested lumber, as well as [eusahle
packaging materials. AGATI helieves in helpillg pre::;ervc reSOlllT('S at no expense to tllC intq!,rity
of the product or the satisfaction of the customer.
Celebrated for its design. Chosen for its quality. ACATI.
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lounge Chair
Two Seat Sofa
Ottoman
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R. GEORGE & ASSOCIATES, INC.
;
P.O. Box 2854 0 Deland. florida 32721-2854
(386) 736-2326 0 FffX (386) 736-3706 0 EMAlllnfoOrgeorge.com
TOll FREE (866) 833--3441
TO:
BOYNTON BEACH CITY LIBRARY
AnN: MR. CRAIG CLARK
208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA 33435
fI 'fllbello
QUOTE #: Q-06-I60 REVISION 2
DATE: 10/3012006
PROJECT: BOYNTON BEACH
CITY LIBRARY
We offer the ollounno rmotation or . ve DrOlect:
Item Otv CatalOll # DesCriDt\oa UDlt Total
BORROUGHS PRICING PER FLORIDA STATE CONlRACT
NO. 420-590-02-]
STEEL COWR:
FIRST FLOOR, FIRST PHASE
ADULT FICTION 123
'V ]54 M6]89IBU DIF 9120'D X 9O'H INTEGRAL BACK UNIT $328.9] $50,652.14
31 6 MHP66DF DIF 12124'0 X 66'H HINGED PERIODICAL DISPlAY UNIT $331.7] $1,990.26
FRIENDS STORE
;1 4 M6246lBU DIF ]2124'D X 66'H INTEGRAL BACK UNIT $281.82 $],]27,28
FIRST FLOOR, SECOND PHASE
READING 175
, 20 MD6244 DIF 12124'0 X 42'H DIVIDER-TYPE UNIT $267.36 $5,34720
.JUVl!:NILl!: STUDYI READING 178
if 84 M6244IBU DIF 12I24'D X 42'H INTEGRAL BACK UNIT $196.49 $]6,505,16
'I ]9 M6]24IBU S/F ]2/]2"D X 42'H INTEGRAL BACK UNIT $130.]7 $2,473.23
YOUNG ADULT 179
42 M6246IBU DIF ]2124'0 X 66'H INTEGRAL BACK UNIT $281.82 $11,836.44
, 13 M6]26!BU S/F ]2/]2'D X 66'H INTEGRAL BACK UNIT $] 77.82 $2,3]1.66
2 MCF93 CORNER Flll.ER & TOP CAP 66'H X 12/12'0 $139.05 $278.10
J 3 MHP66 S/F ]2/]2'0 X 66'HHINGEDDISPlAYUNIT $213.57 $640.7]
A V COLLECTION 185
I 5 M6126IBU S/F 12/12'0 X 66'H INTEGRAL BACK UNIT $]'n.82 $889.10
SUB-TOTAL $94,051.28
Page2 '
Quote # Q-06- j 60 REVfS10N' .7
Project BOYNTU'-J E~b\CH
~
-,
T~--'--f "--.--
I lien> Qtv Catal02 # Deserinllon Unit Total
-.._---
'GI AUDIONIDEO SHELVING DISPLAY
20 G625040DVD DIF DVD/CD GONDOLA DISPLAY SHEL VlNG $\ ,105. 70 $26,114.00
62"H X 50'W X 40"D 5 SHEL YES PER SIDE ,
WIDIVIDER CARDS
i
ACQmsmoNs AREA
HI 10 M6249IBU DIF 12/24"0 X 9O'H INTEGRAL BACK UNIT $371.34 $3.713.40
TECH WORKROOM
HI 5 M6249IBU DIF 12/24"D X 9O"H INTEGRAL BACK UNIT $371.34 $1,856.70
6 31123'{)85 DIF 90"H X 24"D STEEL END PANELS $95.70 I $574.20
,
SECOND FWOR, FIRST PHASE i
i
BEHlND DESK i
I
II 3 M6246IBU DIF 12/24"D X 66'H UNlEGRAL BACK UNIT $281.821 $845.46
HISTORICAL ARCHIVE 203
W 6 M6249IBU DIF 12124"0 X 9O"H INTEGRAL BACK UNIT $371.34 $2,228,04
I
NONF1CTIONI REFERENCE 230 $328.91 I
~I 12 M6189IBU DIF 9/20'D X 9O'H INTEGRAL BACK UNIT $3,946.92
)1 42 M6244IBU DIF 12124'D X 42"HINTEGRAL BACK UNIT $1 %.49 $8,252.58
119 M1SC REMOVAL AND RELOCATION OF EXISTING SHEL VlNG $91.40 $10,876,60
TO NEW BUILDING, PLUS NEW HARDWARE FOR ASSEMBLY
CLOSED COLLECTION 228
'I 10 M6249IBU DIF 12124'D X 9O"H INTEGRAL BACK UNIT $371.34 $3,713.40
II 5 M6129IBU SIF 12/12"0 X 9O''H INTEGRAL BACK UNIT $229.79 $1,148.95
436 MWCB8 CANOPY TOP BRACKETS FOR WOOD TOPS $7.53 $3,283.08
I LOT FACTORY IMPOSED STEEL SURCHARGE 31/2 CENTS $1,680,00 $1,680,00
PER POUND EST. WEIGHf 48,000 LBS
TOTAL DELIVERlID AND INSTALLED PRICE $162.284.61
(INCLUSIVE OF 42"40 &; 33% DISCOUNTS + 12% INSTALLATION)
BY/~ L
AARON KEMBLE
(
WILSONSTAK'
(
A Complete Line of
LIBRARY SHELVING & STORAGE PRODUCTS
~ II I I I by.BORROUG;S I I I I I
FURNISHING TODAY'S MODERN LIBRARIES
MIT Rotch Library
Western Michigan University
Indiana University
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Opilaka City School5
FoulknerState
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AI.ska
Area Oil Co.
AJosIt.a Court System
University of Alaska
Douglas City Public Library
Arizona
Arizona State University
Phoenix Central Library
Mesa Public Library
University of Arizona
A....nsas
UnNetsity of Arkansas Low Library
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Chafin Junior High Schoof
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Apple Computer, Ine.
City of Riwtskle/BfOnch Libraries
V.s. Court of Appeals
BeNe College Public Library
San Francisco Stote college
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Cambridge Library Guelph, ON
eolor.do
Pike Peaks Library System
Loveland School District
Colorodo Dept of Corrections
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Chief Altomey's Office/Wollingford
Delaware
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Washinpn. D.C.
American University
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F.DA
LR.5.
Martin Luther King Library
Ubrary of Congre:ss
Na60nal Gallery of Art
Florid.
Largo Ubrory
Monroe County library
Austin-Davis Public librory
University of Miami
West Hernando Public Library
Momingside Branch
Georgia
Long Aldredge Law Firm
Georgia Tech. University Library
washington Memorial Library
University af Georgia Law Library
COCD-CoIa Company
H....ii
Hilo Public library
Samuel Wilder King Library
universityofMaui
Id.ho
Argonne Labs
BoIse Public Library
SUn Volley Public Library
McCoY High School
Inlnois
lIT Kent College of Low
Hinsdale Public Library
Loyola UnivelSity
Westmont Public Library
Skokie Public Library
Indian.
Rensselaer Public Library
DeMotte Public Library
Jackson Caunty Public Librory
Allen County Library
JndionD University
I.....
Iowa Volley Community College
WoterlooPublicLibrory
Iowa SWte University
Noufton High School
Kansas
Kansas State University
Chonute Public Library
Lebo Branc:h Library
Altamon! Public Library
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Lexington Public Library
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Louisla...
Notional Wetionds Research Facility
Shreveport Public Library
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chevron U.sA.
Maine
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Old Town Library
Auburn Public Library
M.ryland
Carrofl County Library
Howard University Low Library
John Hopkins University
Carroll County Community CaOege
M.5SIIChusetts
MITRotchLibrof)'
Boston Public Library
Wahharn Public Library
Boston College O'Neill Library
Michig.n
Independence TOW,15hip Library
Rochester Hills Public Libraf)'
Western Mich. (}nit( MtIfdo library
Cooley Law LibrcHy
Lake Orion Public Library
Paw Pow Public Library
Parchment Public Library
Minnesota
Ramsey County Libraf)' System
Dakota-Wentworth lJbrory
Sf. Olaf College Library
William Mitchefl Law Library
Mississippi
MississippiStateUnivelSity
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PopImviIIePublicLibrary
BiIoxiPublicLibrory
Missouri
s.w Missouri SIote University
Central Missouri State College
N.E. Missouri Stute Pickler Library
Missouri Historical Society
Montana
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MontlmOStofeUniversity
Ftothead county Free library
University of Montano
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Alliance Public Library
University of Nebraska
Trinity Lutheran School
Nev....
Clark County School District
Nevada State Libraf)'
Washoe County School District
~do Suptetne Court
New Hampshire
City of Dover L1btory
Nashua EJementoty Schools
Dartmouth College
Portsmouth PubRc library
New Jersey
Plainsboro High School
HillsbOl'Ough Public library
Wonm Hills High School
WameNombert Offices
New Mexico
CflMs Carver Library
Albuquerque Academy
Bernalillo Schools
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New York
Syracuse University
Clorksonuniversity
American Museum 01 NotuIoI History
Albany PubIk Ubnny
North Caronn.
Woke Forest University
Greensboro College
North Carolina Wesleyan college
Haywood County Public Library
North D.kota
Heritage Libraf)'
University of North Dakota
North Dakota State
North High School
. . .
Ohio
Fairburn Bronc:h Library
Ashtabula Public Library
Washington County Public Library
Shawnee State Univers;ty
MusJcingham County Library
Okl.hom.
Cameron University
ChedotohlibrlJfY
S.E. okJohomo State University
University of oklohomo Low Library
Cameron State University
Orecon
Univetsity of Oregon Science Lob.
Marion County Law Library
Ashland Public Library
Jadeon County Public Library
Reed College
Pennsy\v.nl.
Bryn Mawr College
TredyffrinLibrory
Centrol Dowhin East High School
Sf. Vincent College
Sf. Jos~h CoNege
Rhode Island
Unive1sity of Rhode I5Iond
Solve Regina College
Roger WitIiDms College
Providence Public library
CreenWl1e Public Libraf)'
E.ProvidencePublicLibraf)'
South Carolln.
Richland County Library
system-6 Buildings
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Clemson University
University of South Carolina
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Cleor Lake Public Library
South DoAoto State university
Burke High School
Brown County Court House
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Shelby Stute Community College
Texas
Kaufman Public Library
Texas Southern University
Denton Public Library
Austin Public Library
Beaumont Public library
Baylor University
Texas A&M Universfty
utlIh
Utah State University
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Washington County 1./bttJf)'
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Brigham ...... Un_
Vermont
Sf. Michaels College
Burlington PublicLibtary
vermont Regional Ubrof)'
Johnson Stute College
VlrginilI
Narthside Bronch Library
Morymount University
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V$tginioPolytechniclnstitute
WllShlnpon
City of Locey Library
University of Washington
King County Library
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Wisconsin
Horicon Public Library
Superior Public Library
Johnson Creek Library
Oshkosh Public Library
Marquette library
Wyominc
Sweetwater County Library
Albany County Public Library
White Mountain High School
Jackson Hole High School
"'-
'.".
WITH QUALITY CANTILEVER SYSTEMS. . .
(
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Cantilever shelving unit shown with steel end panels and
canopy top.
Basic cantilever shelving unit shown with integral backstop.
Standard flat shelves also available.
MADE FROM STRONG, DURABLE COMPONENTS. . .
L
UNIT WELDED FRAME
16 gauge welded steel construction,
eliminates need for sway braces and
starter / adder components. Each frame
accommodates single or double face
configuration.
STRONG 18 GAUGE SHELVES
Triple bends on front and back edge
prevent sagging. The Wilsonstak shelf
surpasses all American Library Associa-
tion strength and durability standards.
.3.
WRAP AROUND BASE BRACKET
Single face or double face, the Wilsonstak
base bracket offers greater stability
because the wrap around design becomes
part of the frame. One piece base shelf
ensures stable, free-standing installations.
FROM STANDARD LIBRARY BOOKSTACK . . .
Standard adjustable shelves available in a wide range of sizes.
Adjustable integral backstop shelves with sliding book supports.
TO DECORATIVE HIGH DESIGN INSTALLATIONS. . .
Wilsonstak shown here with custom wood end panels and arched acrylic canopy tops.
""-'
WILSONSTAK CAN MEET THE NEEDS
OFANYLIBRARYENWRONMENT.
-1 -
FROM PERIODICAL DISPLAY AND STORAGE. . .
,...-,r-
Display current issues on hinged periodical shelves, with back
issues stored conveniently under display shelf. Optional
plexiglass covers are available to protect display materials.
(
TO CHILDREN'S AREAS. . .
Large children's books stored in 42" high divider-type shelving,
keeps materials organized and within easy reach.
l
.5.
SPECIAL ITEMS MAKE THE LIBRARY WORK FOR YOU.. .
SINGLE TIER SLOPED MEDIA SHELF
For VHS, Beta, compact disc and paper-
backs. Holds 30 video tapes or 80 CD's.
SLIDING REFERENCE SHELF
Attaches to underside of any adjustable
shelf to give work surface area when
needed.
FREE-STANDING BOOK SUPPORTS
UNDERSHELF WIRE BOOK SUPPORT
PAPERBACK ZIG.ZAG SHELF
Great way to display paperback books or
other media within the slak.
SLOPED DISPLAY BASE
Allows easy viewing of the bottom shelf
SLIDING DMDERS ON
INTEGRAL BACKSTOP SHELVES
CARD HOLDER FOR 3" x 5" CARDS
- 6-
STORAGE SHELF
Use with fixed periodical shelves or where
unique storage requirements call for a flat,
continuous surface when no end brackets
are desired.
CANOPY TOP
'-.
ADJUSTABLE DIVIDERS ON
SLOTl'ED SHELVES
RANCE FINDER
\"..
BORROUGHS-
YOUR SINGLE SOURCE
FOR SHELVING AND STORAGE PRODUCTS
FOR THE ENTIRE LIBRARY ENVIRONMENT.
(
Backroom Archival Storage Shelving
l
Heavy-Duty, cost-effective shelving for archival and miscellaneous storage.
~
The clean, closed end panel design makes Case-Style shelving
the perfect compliment to the professional library environment.
Multi-Tier Shelving
Running out of room? Utilize cubic space more effectively with a
Wilsonstak Multi-Tier System.
.7.
Stores Almost Anything!
Rivet-Spanill>
. Versatile
. Economical
. Variety of beams
accommodate a wide
range of loads...and in
spans and depths wider
and greater than
conventional shelving.
. low initial investment
reduces shelving costs.
. Steel frame construction
extends shelving life.
. Incredibly easy to
assemble, without the
hassle of nuts, bolts,
clips or cross braces.
. Strong
. Simple Assembly
C>:rga..I1ize
with Borroughs Bookcases
> Flexible
> Strong
> Durable
H ~ H? R ( ) I {./-I'
HIJHRlil t,J-I.....
OllS
ltOlJ ~\\\~~
UOlt ~~e\{
O'ge1\-
Today, everyone needs
better ways of doing business -
Solutions that reduce cost and
raise productivity.
Borroughs file systems help people be more produc-
tive, not slow them down. Files are clearly visible and
easily referenced for quick access. Shelf filing costs
less per filing inch than expensive filing cabinets and
creates three times more filing inches per square
fooL.And Easy-Trak" Bi-Files do away with cumber-
some and costly platfonns. They have a built-in anti-
tip mechanism and are easy to install and use. Only
five pounds of pressure moves 1,300 pounds ofload.
Borroughs makes smart use of your space and im-
proves storage efficiency at the same time.
BORROUGHS CORPORATION
3002 N. BURDICK STREET . KALAMAZOO, MI 49004-3483
800-748-0227 . FAX: 616.342.4161 CANADA: 800.968-0162
VISIT OUR WEB SITE AT: www.borroughs.com
'.
Cr;)1999 Borroughs Corporation . Form No. 50-fl1355-0999 . Printed in the U.S.A.
-,
R. GEORGE & ASSOCIATES, 'INe.
i>
P.O. Box 2854 0 Deland. Aorldo 32721-2854
(386) 736-2326 0 FAX (386) 736-3706 0 EMAlllnfoOrgeorge.com
TOll FREE (866) 833--3441
TO:
BOYNTON BEACH CTIY LIBRARY
ATIN: MR. CRAIG CLARK
208 S. SEACRESTBOULEVARD
BOYNTON BEACH, FLORIDA 33435
QUOTE #: Q-06..201 REVISED
DATE: 10/30/2006
PROJECT: BOYNTON BEACH
CTIY LIBRARY
We offer the following quotation fQr the above project:
Item Qty CatalOll # De.criDtIon Unit Total
BRODART PRICING PER FLORIDA STATE CON1RACT
NO. 420-590-02-1
WOOD SPECIES: CHERRY
WOOD STAIN: MEDIUM CHERRY TO MATCH SAMPLE
FRIENDS STORE (FIRST PHASE)
'lJ I 94T-505--SOOM L-SHAPED DESK wrrn RIGHT HAND RETIJRN $2,825.53 $2,825.53
MARMOLEUM TOP:
2AI I 6O-915--SOOM DEPRESSIBLE BOOK TRUCK FOR DONATIONS $1,231.85 $1,231.85
Y/AAND CHILDREN'S AREA END PANELS (2ND PHASE)
, 3 94T-706-S00M 8IF END PANELS@ 13 3/4" DEEP X 67 3/4" mGH $165.31 $495.93
, I 94T-70~M 8IF END PANELS@ 15 3/4" DEEP X 67 3/4" mGH (PER. UNIT) $165.31 $165.31
I 2 94T-706-S00M 8IF END PANELS@ 13 3/4" DEEP X 67 314" mGH $165.31 $330.62
I 2 94T-735--SOOM DIF END PANELS FOR AIV GONDOLA UNITS 63'H x 49 1/2"D $428.05 $856.10
6 94T-726-SOOM DIF END PANLES@25 1/2" DEEP X 67 3/4" mGH $222.25 $1,333.50
, 17 94T-723-SooM DIF END PANLES @25 1/2" DEEP X 433/4" mGH $165.31 $2,810.27
6 94T-703-S00M 8IF END PANELS @ 13 3/4" DEEP X 433/4" mGH $133.26 $799.56
ROOM#l77 PROGRAM/CRAFTS
if 3 61-585-MOD FOLD & ROLL RECTANGULAR TABLE 139 1/2"W X 60 1/2 X 29'H $1,352.79 $4,058.37
WIFOLYPROPYLENE SEATS - PERFECT EDGE & CHROME
FRAME. EACH TABLE 69.50"WIDE W/4 STOOLS BOrn SIDES
TOP COWR:
STOOL COWR:
SUB-TOTAL $14.907.04
.'-. ...>>.,.......'-....................L>..........UCL..."', u,,,-,.
. J'''' ro '.~\ f~". ...~'/~~ I ~".v,
-'.
Quo" ~)(,.:~:I] ILVISED
Pm',': BU'~' ("., 'lEACH
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Qty Catal....# DescriDtion - .. -..,.-...- ...
Item _ ___~!~i!u Total
YA AREA
441 4 85-834-MOD ECLIPSE DISPLA YER i .:)(lX.XO $6,275.20
FRAME/SHELF COWR: -
145/ 13 60--3\40-3 HIGH BACK MULTI TILTER W/ARMS $<111 IX $5.345.34
\- FRIENDS OFFICE FABRIC COLOR ~.....-
\- FRIENDS STORE FABRIC COLOR ---
. 5- CIRCULATION FABRIC COLOR: ..---
2- FRIENDS DESK FABRIC COLOR: --..
2-REFERENCE DESK COLOR: --
2- WORKROOM FABRIC COLOR:
INTERNET COMPUTER AREA
'161 26 60--3\47-5 LOW BACK OPERATOR NO ARMS $309.96 $8,058,96
FABRIC COLOR:
COMPUTER LAB
17/ 20 60--3\47-5 WW BACK OPERATOR NO ARMS $309.% $6,\99.20
FABRIC COWR:
YA COMPUTER LAB
181 20 60--3\47-5 WW BACK OPERATOR NO ARMS $309.% $6,\99.20
FABRIC COWR:
WORKROOM #224
9/ 4 60--3\43 ARMLESS SIDE CHAIR $290.99 $\,\63.96
VlNYL COLOR:
PROGRAM ROOM TABLES
\ 1/4" VlNYL BULLNOSE EDGE
JI \8 6O-256PFLD 72"W X 30"D FOWING CONFERENCE TABLE $506.07 $9,109,26
J/ 4 6O--255PFLD 6O"W X JO"D FOWING CONFERENCE TABLE \/2 ROUND $544,02 $2,\76.08
4 6O--BTT TABLE OOlLY'S HOWS 6 TABLES EACH $605.\7 $2,420.68
TOP COWR:
EDGECOWR:
FRAMECOWR:
TOTAL DELIVERED AND INSTALLED PRICE 561,854.92
(INCLUSIVE OF 47"" & 27% DISCOUNT + 9% INSTALLATION)
BY /::%. '2/..
AARON KEMBLE
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Custom Lih~~iil1<l~ .~l
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..: .,\. .v~ '..'. ;,., - "" '; __.\j.
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Fin(? Furniture
for the Office. or Library
BrOdarl is ptoud to offet a complete line of
de~ks and. cre~nzas to fit' the needs of the
yXeCuuve, libiati.anor s~retaiy.. TlIese units
f~at4re. a sl!~tlor coIllbination. of beautifpl
st,,^iiug, I1lgg~d C!?P~J~uction; andfuJictJ~,
;n which sets themllpatt as the preferred
choice for quality and value.
Cu..stOIIl Library Furniture
-
-
Floating work surface design
The executive desk features a large, gracefully
curved work surface. Locking drawers and file
drawers enhance its function.
The computer credenza features plenty of
storage space and knee space for ease of use.
These desks and credenzas are available with external bullnose edgebanding
(Quorom 94T series). The full desk and credenza offering appears below.
Executive Double-Pedestal
94T-501.Soo
-:-r=.11~' Librarian's Double-Pedestal
/~J 94T-502-Soo
Librarian's Single..Pedestal
94T-503-Soo
[y+!I"[J -"',
..... '. -..... . -=-=- Left.Hand Return
:: /-.- .::: 94T- 504-SOO
- /.-/~
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_.' 94T-505-Soo
pl=1
Credenza
94T-506.S00
~ ~J c,__,_
~ ~ 94T.507.S00
CBRODART CO. Custom Furniture. Since 1959
280 North Road. Clinton County Industrial Park. McElhattan, PA 17748 USA .888-521-1884 . Fax: (570) 769-7641
Brodart Ltd, . 109 Roy Boulevard. Brantford. Ontario N3R 7Kl CANADA. 8()()"265-8470 . Fax: 800--363-0483
www.brodart..com . E-mail: furnitureObrodart.com PriMed in the U8A0402(:
Contract Library Furniture III
Comfortable and Economical Ergonomic Seating
fluid
multif/ex
63 606 500
Fluid features a mesh seat and back to distribute body
pressure evenly, provide air circulation and eliminate
heat build-up. Mesh available in six colors.
b rc e ze
Breeze is a affordable task
chair with a smart, con-
temporary design. Features
a unique back that pro-
vides exceptional comfort
and style at an affordable
price.
63601 500
,
RaInBOW
63 607 500
An eye-catching spectrum of cool, comfy chairs
suited to any environment make Rainbow one
of the best chairs in its class. Features include
unique, double-curved back, hidden hinges and
14-gauge steel frame. Available as stacking leg
base side chair.
MultiFlex is comfortable, stylish and affordable.
MultiFlex features a Flexion~ seat that passively
flexes with downward and forward movement, as
well as a molded seat back that pivots backward
and forward, providing continuous support.
Available in nine poly colors.
GO
63 602 500
Go task chair provides
additional lumbar support
with an ergonomic design
for extra comfort at an
exceptional price.
DOVE
A sturdy, comfortable stool
featuring a waterfall seat
pan and double-curved
backrest. Offered with 10"
cylinder and adjustable
foot ring.
63 603 500
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Fluid- 63 600 SOO
Dimensions: Overall: 38.4" -42.4"H/26.8" -29.3"W
Seat: 16"-20"H/20.9"W/19.3" -21.8"D
Back: 22.3"H/19 .7"W
Warranty: Guaranteed against defects for I 0 years from date of invoice. Guarantee covers
materials and workmanship on all parts and corded fabrics. Normal wear and tear is not
covered.
MultiFlex- 63 606 SOO
Dimensions: Overall: 33"H/H.6S"W
Seat: 17.7"HII8.SS"WII7.72"D
Arm Height: 28,33"H
Warranty: Guaranteed against defects for I 0 years from date of invoice. Guarantee covers
materials and workmanship on all parts and corded fabrics. Normal wear and tear is not
covered.
Breeze- 63 60 I SOO
Dimensions: Overall: 37" -4S"H
Seat: 17" -21 "H/20"W 119 .S"D
Backrest Height: 19.5"-22"H
Warranty: Guaranteed against defects for I 0 years from date of invoice. Guarantee covers
materials and workmanship on all parts and corded fabrics. Normal wear and tear is not
covered.
Go- 63 602 SOO
Dimensions: Overall: 37" -4S"H
Seat: 17" -21 "H/20"W/20"D
Backrest: 18"H/18"W
Warranty: Lifetime guarantee on all chair components. Fabric is guaranteed for five years
from date of invoice.
Dove Stool- 63 603 SOO
Dimensions: Overall: 30" -38"H
Seat: 19.5"W/18.S"D/18.S" -22.S"H
Backrest Height: I S,S"-18.S"H
Warranty: Guaranteed against defects for I 0 years from date of invoice. Guarantee covers
materials and workmanship on all parts and corded fabrics. Normal wear and tear is not
covered.
Rainbow- 63 607 SOO
Dimensions: Overall: 33.S"HI20.S"W
Seat: 17 .S"HII 9"WI I 7 .S"D
Warranty: Guaranteed against defects for I 0 years from date of invoice. Guarantee covers
materials and workmanship on all parts and corded fabrics. Normal wear and tear is not
covered.
II' · i!l8RODART CO. ~ Library Furniture. Since 1959
. 280 North Road . Clinton County Industrial Porl<. McElhoIton, PA 17748 USA. 888.521.1884 . Froc 800.37]-5819
. . , Brodor! Ltd. . 109 Roy Boulevard. Brontlord, omorio N3R 71<1 CANADA. 800.265.8470 . Fox: 800.363.0483
www.brodart.com . E.Mail: fumiture@brodart.com
Priflled ;fl the USA 0404G
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easy access to a duJilex'ceceptade a'nd two data ports.
Ideally suited to laptops. PowerUp. folds flush with the
tabletop for a c1eari appearance when not .in use.
- Ease of reconfiguration. Only
one person is needed to rearrange-quickly and easily. a
roomful of tables. Embedded wheels on one end of the
table allow you to move the table within a room or
between rooms. Wheels are "embedded" in the foot to
retain the finished appearance of the base.
- Portico's plastic trim
base details are color.matched to the tabletop's vinyl edge
and to Kl's poly seating. Create a colorful, coordlriated
look in the cafeteria or break-roam. More fun - more
energy.
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expanded its edge offering with Tr.,acl, Knife, and Impact.
('reatel'! to ,ilfle<,t thgd~m .~sibnities, f\efrned arid elegant
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Specify the top. Choose a unique
surface material. Define the edge
profile. Make it your own. There
are literally hundreds of possible
configurations just waiting to be
created. And every one ofthem
will be one of the most durable
and reliable tables your workplace
has ever seen.
KI. Working For You.
1.800-424.2432
wvvw.ki.com
. Details. Details. Details. (Get this part right, and you've got everything right.)
Datalink
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Of course Kl solutions work
better for you. They're made
for you. No one pays more
attention to customer needs
than we do. We don't design
our furniture to win awards
(even though It does). We
don't rely on one~size-frts-all
solutions (even though they
would make our life easier).
We find out what the market
needs, And. we make it The
same applies to our service,
distribution.. . everything we
do. KI solutions worl<, because
we're working for you.
KI
1330 Bellevue Street
PO. Box 8100
Green Bay, WI 54308.8100
1.800-424.2432
www.ki.com
K\ and Working for You
are registered trademarks of
Krueger International, lne.
@ 2002 KI
All Rights Reserved.
litho in USA
Code KI,00435/MOG/IS/PP/602
-
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WORKINI
FOR
YOU
-,
R. GEORGE & ASSOCIATES, INC.
j>
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P.O. Box 2854 0 Deland. florida 32721-2854
(386) 736-2326 0 FAX (386) 736-3706 0 EMAfllnfoOrgeotge.com
TOU fREE (866) 833-3441
TO:
BOYNTON BEACH CITY IlBRARY
AnN: MR. CRAIG CLARK
208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA 33435
We offer the follo tation for the above 'eel:
Item Ca II
QUOTE II: Q-06-159 REVISION 2
DATE: 10/3012006
PROJECT: BOYNTON BEACH
CITY IlBRARY
Descrl lion
BRODART PRICING PER FLORIDA STAlE CON1RACT
NO. 420-590-Q2-1
Unit Total
WOOD SPECIES: CHERRY
WOOD STAIN: MEDmM CHERRy TO MATCH SAMPLE
RI
5 SI-918-S0M
44 S2-918-S0M
49 SB-600-S0M
FIRST FLOOR, FIRST PHASE
SIF 9O"H X 12"D PERIODICAL DISPLAY STARlER UNIT
SIF 9O'H X 12"D PERIODICAL DISPlAY ADDERUNIT
SIF 9O"H CHERRY FACE VENEER BACK
$952.67
$724.94
$79.71
$4,76335
$3 I ,897.36
$3,905.79
>I
3 SI-m...sOM
15 S2-977-SOM
18 SB-600-S0M
SIF 9O"H X 12'D STARTER UNIT CHERRY WOOD
SIF 9O"H X 12"D ADDER UNIT CHERRY WOOD
SIF 9O'H CHERRY FACE VENEER BACK
$683.61
$518.30
$79.71
$2,050.83
$7,774.50
$1,434.78
/"
TOTAL DELIVKRIm AND INSTAUJID PRICE
(INCLUSIVE OF 47%&27% DISCOUNT + 9% INSTALLATION)
$51,826.61
BY'
AARON KEMBLE
(
-,
R. GEORGE & ASSOCIATES, INC.
P.O. Box 2854 C Deland. Florida 32721-2854 0 (386) 73l>-2326
TOll FREE (866)833-3441 0 fAX (386)73l>-3706CElWlIllnfoOrgeorge.com
BOYNTON BEACH CITY LIBRARY
AnN: CRAIG CLARK
208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA 33435
We offer the follo alation for the above . eet:
Item Catal #
.1......
50N
120 FXNA
10 DOLLY
Descri tion
ALL SEATING PRICING PER FLORIDA STATE CONTRACT
NO. 425-001-06-1
PROGRAM ROOM
MULTI FLEX STACK CHAIRS - NO ARMS
FABRICGR.6:
STACK t2DOLLY
TOTAL DELIVERED AND INSTALLED PRICE
(INCLUSIVE OF 60",1, DISCOUNT + 8% INSTALLATION)
QUOTE #: Q{l6-284
DATE: 10/3012006
PROJECT: BOYNTON BEACH
CITY LIBRARY
Unit Total
$163.73
$125.28
BY:
AARON KEMBLE
:;
$19,647.60
$1,252.80
520,900.40
multif/ex'
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A stackable chair unlike any other
Finally, a stackable chair that IS comfortable, stylish and affordable. In tact, Multiflex is
in a class of its own thanks to the Flexjon'~ seat that passively flexes with downward and
forward movement. Plus a molded seat back that pivots backward and forward. providing
continuous support as it conforms superbly to body movement.
Back comfort comes built in.
The seat back boasts torsion-
bar construction, which
allows for automatic angle
adjustment as the user
reclines. Breath-ability is
addressed, too, thanks to
the perforated design.
~
The Flexion"" seat adjusts
downward with forward
movement, minimizing stress
points under the legs for
exceptional seating comfort.
No manual adjustment
is necessary.
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The height of beauty in stack.ability.
The seat and back are made from injection-molded polypropylene. With elliptical tubular
steel legs and graceful architectural lines, the chair evokes a simple, timeless elegance.
An optional, 12-chajr stacking dolly makes chair transfer and storage a breeze.
Options also make for flexibility.
Options Include left or right wnting tablets, endless choices in upholstered seating, frames with and
without arms, and ganging brackets that fit together In a snap.
-----~--
A chair colored by choice.
Select from nine contemporary poly colors and two frame finishes. Chair colors are shown here with
frame colors inset.
A
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MULTIFLEX-
Applications
Stacking, Side Chair.
Features
Flexion'" seat. Torsion.bar back construction. Injection-molded polypropylene seat and back. 12 gauge elliptical tubular steel frame.
Models
MultifleJt with Writing Tablet
Dimensions' Overa\l33.0'H, 24.75''W, 29.50"D. Seat 17.70"H, 18.55"W, 17.72"D. Tablet: 28.50'H, 19"W, 12"0.
COM (seat pad) 0.75 yards
Multiflell with Arms
Dimensions. Overa\l33.0'H, 24.65"W. Seat 17.70"H, 18.55"W, 17.72"D. Arm Height: 26"H.
COM (seat pad) 0.75 yards
Multillex without Arms
Dimensions' Overall 33.O"H, 22.05"W. Seat 17.70"H, 18.55"W, 17.72"0.
COM (seat pad) 0.75 yards
Options
Ganging Bracket. Stacking Dolly (12 chairs). Upholstered Seat, Nine Poly Finishes: Black, Poppy. Cantaloupe, Ocean, Sage, Slate, Ivory, Sandstone,
and Vapor, Two Frame Finishes: Black, Silver.
"Dimensions are dependent on options selected. Product can be configured to comply with BIFMA GI-2001 Ergonomics Guideline.
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M.~ut.cMOf <.~<t,.." \~.t pr<>clUct. _ 0'
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1 75 Britannia Road East, Unit #4 Mississauga, Ontario Canada L4Z 488
Tell 800 563 3502 Fax 1 800272 9911 aHseating.com
allseating 0
MULTIHEX200408 Printedm Canada08!2004
-,
R. GEORGE & ASSOCIATES, INC.
P.O. Box 2854 0 Deland. Aorldo 32721-2854
(386) 736-2326 0 FAX (386) 736-3706 0 EMfllllnfoOrgeorge.com
TOll fREE (866) 833-3441
BOYNTON BEACH CITY LIBRARY
ATIN: MR. CRAIG CLARK
208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA 33435
We offer the fo11o uotation for the above 'eel:
i Item Catal #
TO:
47A1
12 TAC4830-29
4 TAE4930-29
4 T8E4930-29
I lFS3630-39M
21 CPU-230
20 ED-IG
16 EICI8-IA4
20 EPMI8
4 ESPFI8-84
DeocrI n
ECFS PRICING PER FLORIDA STAlE CONTRACT
NO. 420-42()'{)2-1
METAL BASE COLOR;
WORK SURFACE COLOR:
1ST FLOOR - SECOND PHASE
1TEM#47A
COlln'u lEI( LAB 191
Table-Adder Center
Table>-Adder-End
Table>-St8rter-End
Mobile Table 39" H
CPU Holder
DopIex Receptacle
Inten:onnecting Cable
Power Modn1e
Starter Power Feed
QUOTE #: ~258
DATE: 10/3012006
PROJECT: BOYNTON BEACH
CITY LIBRARY
TOTAL DELIVERED AND INSTALLED PRICE
(lNCLUSNE OF 34% DISCOUNT + 25% FOR INSTALlATION
BY:
AARON KEMBLE
Unit Total
$468.60
$495.83
$660.83
$730.13
$103.95
$9.08
$70.95
$28.88
$95.70
;
$5,623.20
$1,983.32
$2,643.32
$730.13
$2,182.95
$181.60
$1,135.20
$577.60
$382.80
$15,440.12
.
The furniture of tomorrow for today's classroom.
P.O. Box 645, Story, Wyoming 82842
1-800-766-3237
www.electronicclassroom.com
Standard SystelD Features
!:derstand the problem
perfe .
I ges on the need to bring
modern technology into the class.
room and laboratory. All that
equipment and wiring. How to fit
it into a space that mayor may not
have been designed for it? How to
place it all efficiently, accessible to
the student, yet with sensitive
components stowed safely out of
sight, out of mind?
. How to do all this and remain
within budget?
You hold the solution in your
hands.
The solution is The System.
The System was conceived by
Electronic Classroom Furniture
Systems, L.c., at the onset of the
technological advance into the
contemporary educational setting
and has since provided pioneering
leadership in what has become an
important market niche.
Widespread acceptance of
The System has completely vali.
dated the initial concept: furniture
designed to durably serve as a fully
integrated, modular base for any
and all types of electronic teach.
ing aid.
Components of The System
incorporate and enclose all wiring
required for each individual work-
station in integral raceways. This
includes both data exchange and
power supply linkage.
The System's inherent modu-
larity assureS the smooth flow of
function from station to station and
a degree of configuration flexibility
unmatched elsewhere in the indus.
try. Installed worksurfaces are vir.
tuaIIy seamless from end to end
Central to The System are the
workstations-solid, durable and
fully adaptable to any classroom,
laboratory or library application,
thanks to the range of five basic
shapes, over 170 different sizes and
heights for stand. up, sit -down and
specialized use.
Rear mounted raceways safely
route all power and low.voltagewir.
ing through networked stations,
eliminating exposure and clutter.
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Power feeds may be ceiling, wall or
floor mOW1ted. Raceway service ac.
cess can be from either the front or
back of the unit and raceways are
large enough to aocommodate both
fiber optic and Category 5 wiring
without modification.
All wiring and connectors for
The System comply with the Na.
tional Electrical Code and are
listed by Underwriters Laboratory,
Ine.
The System's accessories in.
clude jacks to provide power or
data outlets at the front of the unit,
CPU holders, keyboard trays, di.
viders and casters where mobility
is required.
Other accessories in The Sys-
tem are ergonomic chairs with or
without arms, a technology cen.
ter serving up to eight students, a
large network hardware cabinet, a
multi. media cart, extensions for
power, data, microphone/head.
phone hookup, several shelving
units and mounting brackets to
raise worksurfaces to 32" ADA
height.
Legs are formed of II.gauge
steel for brute strength and stabil.
ity. They are available in several
designs to support the various
worksurface types and are dura.
bly powder coated in five standard
colors.
Recognizing aesthetic consid.
erations, The System offers a broad
spectrum of solid colors and
woodgrain finishes as standard
worksurface treatments. Also of.
fered at nominal up charge are
over 100 additional finishes in.
cluding simulated stone and
leather, various patterns and even
solid plank oak. Other customiz.
ing challenges are welcomed.
In addition to its broad scope,
superior construction and unpar-
alleled flexibility in function, The
System offers yet another intrin.
sic virtue: it is competitively priced
and surprisingly affordable. Think
about that.
Call us for additional details
or specific information on any as.
pect of The System.
Electronic Classroom
Furniture Systems, L.c.
1-800-766-3237
Installation at Carrcroft Elementary
Schoo4 Wilmington. Delaware. Chased
wiring and open raceways are clearly
visible in this view of a typical traditional
classroom layout from the rear (far left).
View of power and low.voltage lines as
introduced from a waU source. The open
raceway doorprovides a clearview of un.
cluttered wire management common to
The System.
This ph_ iUustrates power and low.
voltageentryfrom the floor. TheSystetr{s
modules accommodate floor entry via
either leg ports or the bottom of the race-
way as seen here.
:\
"U" or "W" Configurations
rI. 's& configurations maximize the amount of usable work
surfac . n a given area and contribute to easy access by USers.
Mod adapt readily to these configurations while permitting
power and data link wiring to reach all individual stations with
minimal exposure.
,
A typical "V' configuration as photographed at Townview Magnet High
School, Dallas, Texas. Note the smooth and full use of corner space
provided by The System's modules. Virtually seamless surfaces result from
the c/ose tolerances of abutting units.
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~.. rimeter configuration is espe-
cially eful in situations where instruc.
tion i ated among class members. The
System's wire management features and
overall flexibility make its modules ideal
units for perimeter and in.class installa.
tion, especially since extensions for power,
low. voltage, and headset transmission
lines may not otherwise be present in ex.
isting rooms.
A typical perimeter installation, at Townview
Magnet High School, Dallas, illustrates the
advantage of this configuration: an orderly
approach to providing mixed use of a given
classroom space.
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Island Configuration
"'Estern'S modules, designed with island configurations
specifi y in mind, permit such installations where floor or
ceilin . ounted power and low-voltage outlets are available.
Both double. or single-sided modules are available for
island or cluster applications.
A typical island installation is depicted in this photo from Wilkes University,
Mikes Barre, Pennsylvania. It features islands formed with single-sided
modules placed back. to-back.
Double-sided tables placed end-ta-end form this island installation photo-
graphed at Texas A&M University, College Station, Texns. Two-person work-
stations for cooperative learning are a notable features of this installation.
6
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Distance ~ g
laboratories
. BC celearningapplicationsrequir.
lng. t ctIve communICatIons are a
gro educational demand.
The System supplies modules with this
demand firmly in mind. Such modules
feature slightly shallower work surfaces
with specific provisions for station micro.
phones and laptop computer use. Tiered
lecture hall installations can readily be ac.
commodated by these modules to further
expand educational outreach.
These arrangements promote wel-
come spontaneity in student-teacher in-
teraction throughout the instructional
process.
A distance learning laboratory photographed at Caesar iodney High
School, Dover, Delaware. shows irlStructional monitors fro I the student
point of view. Note microphones mounted on work wrfaces for
interactive communication during instruction.
Bottom photo is of the same Caesar Rodney Laborar,)ry from the
instructor's viewpoint. Instructional monitors arc seen at upper right.
'7
Language laboratories
::Eystem's modules for language
labora ry installations feature custom fit-
ted a mmodations for recording de-
vices, headphone jacks and acoustical di.
vider panels.
Instructor stations are routinely pro-
vided with custom consoles.
At right The System's headset holder integrated with the work station,
photographed at the Culinary Institute of America at Hyde Park,
New York
~
Depicted below is a language laboratory installation for the Culinary
Institute of America. Note the instructor's console in the foreground and
the use of custom oak plank table tops and oak framed dividers to create
an integrated whole, fully in keeping with the institution~ architecture.
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Setninar or ~..aptop
laboratories
~.'...11I1'lar or laptop laboratories I
[J.,>ystem's modules for such il
porate fl'e,standing stations with f
outlets a "d data jacks.
Optldns such as casters providt
rearrangement within the classro(
classes 01 differing sizes.
similar in n 1St respects.
tallations nOI nally in cor-
nt-nlounted onvenlence
~or easy arrar:gement and
!1 space to al :ommodate
A closeup view shows an RJ45 conn 'ctor and convenience outlet
extension mounted in an upper endcap t' 'here they are readily utilized.
This seminar room features custom oak j1lank table tops and convenience
outlet extensions for recharging laptop hlltteries on site. The installation
is at the Culinary Institute of America.
/---\
Basic Components
I Leg Assembly: 11.guage stee~ mitered joinery. ported for internal
wire chasing. End caps hold optional power receptacles, data or
audio jacks.
2 Worksurfaces: durable high pressure plastic laminate. bullnose front
edges for comfort. Shapes, sizes and heights to meet any application
or space requirement. Wiring grommets available as needed.
3 Raceways: IS'gauge steel, can be positioned for either front or rear
service access via latching doors. High capacity accommodates all
wiring types including fiber optic and Category 5.
4
Module holders: placed in raceways to house power receptacles and
data connectors. Assure ready connector access.
5 Raceway doors: 18 gauge steel, provide access to wiring and
connectors. Latched for safety and security.
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The System at a glance
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Wire Management
Neat, sheltered stowage of all power and data transmission lines is a
hallmark of The System. Power and data are routed to and through
workstations in six directions via raceways, tubular leg assemblies and
grommeted worksurfaces. The System readily connects to power or data
sources located in floors, walls or ceilings. These characteristics are standard
throughout The System in all components and configurations.
~1
CoDlputer Aided
Design Laboratories
laboratOTies typically require free.standing tables with
over ed work spaces and wiring arrangements providing great
flexi . f location within the laboratory space. The System's
modules, designed for this application, fully accommodate all
such needs and offer the further advantage of providing fully
enclosed internal channels for power and data transmission in
all four directions.
Overhead power and data lines with extra slack to provide for work.
station relocation and a pinwheel workspace arrangement mark this
installation as a well-planned CAD laboratory. The laboratory is in the
School of Architecture, Texas A&M University, College Station, Texas.
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IndustrialTec~11llo~ogy
r~borat('.ries
~mf)uter ,d,
ject' ea'i're g w
ourte Ili{olog) lr
"nufact. ing, robotics. ld related sub.
>mponf ts of educatio .1 endeavors in
I societ'
This technology laboratory is IO(lIted at
Hillcrest Junior High School, Murray, Utah, and
features a series of work dusters accommodat-
ing eight students each. Power and data are
routed from the ceiling via power poles. Inte-
grated partitions and shelf units are soLid oak.
The Systen
cialized leeds,
panels to creatf
"technol, >gy isi
Thi~ arran
access and the
nl" " special.ed modules te neet these spe'
as:, trapez dal work surf :es and divider
vorl< .1 ions set ing up to eight tudents in each
nd
:n 'e' 'ields u precedented t1 <ibility, ease of
lC()li r <lgement I teamwork.
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Instructor Stations
~stem'S instructor workstations
offer option of both sit.down or stand.
up , either functioning separately or
integrated with student workstations in
the room.
Oversized work surfaces are normally
incorporated into the instructor's station.
This instructor's workstation in the ReadingArea
Community College, Reading, Pennsylvania,
clearly demonstrates the oversized work surface
common to The System's instructor modules.
This view is of an instructor's workstation in
the main library at Villanova University, Phila.
delphia, Pennsylvania. The raceway door is open
to show The System's ability to handle heavy
wiring demands neatly.
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On-line Tables
Be tables bring computers to the library as working
repl e ts for the largely outmoded card file index of yester.
year.. .
The System meets this modern requirement with tables
scaled both for adult and juvenile users as well as ADA patrons.
Six heights are available to serve patron needs for either sit .down,
ADA, or stand.up both for children and adults.
On.line tables can be fitted with end panels customized to
match existing interiors.
This on-line table with associated printer is located in Hotchkiss
Elementary School, Dallas, Texas. Both are of standard 36" height for
standup use by students of this age group.
l~
Printer Stations
~stem's printer stations are available for either continuo
ous fo or sheet. fed printers. Continuous form tables are pro.
vided h paper chases and lower paper storage shelves.
End printer shelves are also available and bolt directly to The
System's standard table legs.
The System's typical printer table, photographed in Reading Area
Community College, Reading, Pennsylvania, clearly shows the paper stor-
age shelf, paper chase and other features
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CPU Holder
~stem includes CPU holders as standard system acces.
sories here applicable. These holders can be adjusted to ac.
com ate a wide range of CPU sizes and may be mounted in
either left or right hand positions.
A CPU holder installed beneath a work station at Texas A&M
University is typical of this unit. The CPU is protected from quick
pilferage and is secure from most forms of accidental damage.
17
Mobile Tables and Partitions
'43
~mounted tables provide superb
mo and flexIbility where needed to meet
day- or even class-to-class
reconfiguration demands
Such units also serve well for mobile labo-
ratory display and have useful application in
the areas of art, engineering, geology and other
disciplines requiring the frequent handling of
bulky or heavy items. The System~ standard
casters are of the 3>> diameter twin-wheel swivel
type, supplied with locking brakes on two cast-
ers per table.
The System~ partitions are available in a
range of materials and sizes suitable for virtu-
ally any specific function or architectural style.
Partitions in the Culinary lnstitute of Amenm
Language Laboratory demonstrate the use of custom
materials and assembly to arhieve decorative as well
as functional objectives.
Mobiletablesarepositioned jOrdutyin the Townview
Magnet High School in Dal/ns. Changes in the
positioning shown can be made in mere minutes to
meet changing instTul:tionol needs.
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Multi-Media Carts
iE'lfre System Multi. Media Carts are of ex.
. ely heavy duty construction suitable for
. ors of school usage. Wire management
is provided to minimize the exposure of cords.
Single Level Multi.Media Cart: Monitors are
placed on the worksurface with the CPU placed
in the side mount holder. A shelf is provided
for audio. visual hardware. A raceway with
latching door houses power strips and equip-
ment cords. An extension cord is chased through
the leg post to a lower cord storage channel for
easy access. Casters are heavy duty.
Two Level Multi-Media Cart: It commonly
handles large monitors on it's fixed upper shelf,
VCRs just below that, and computers on its plas.
tic laminate worlcsurface which is supplied in
either sit-down or stand.up height.
Dual raceways and The System's tubular
legs and spreaders safely route power and com-
munication wiring where needed while heavy
duty casters provide mobility.
.
ArM
The furniture of torn()rroVi fQr t9<'ay's .c1assrOom.
P.O. Box 645, story, wyoming 82842
1-800-766-3237
www.electronicclassroom.com
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R. GEORGE & ASSOCIATES, INC.
P.O. Box 2854 0 Deland, florida 32721-2854
(386) 7~2326 0 FAX (386) 7~3706 0 EMAIL InfoOrgeotge.eom
TOLL fREE (866) 833-3441
BOYNTON BEACH CTIY LIBRARY
ATfN: MR. CRAIG CLARK
208 S. SEACRESTBOULEVARD
BOYNTON BEACH, FLORIDA 33435
We off... the foil lion for the above . eel:
Item Catal #
TO:
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3/
4/
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QUOTE #: Q-06-279
DATE: 1013012006
PROJECT: BOYNTON BEACH
CTIY LIBRARY
Deter! tloa
AlLANTIC DATA DESIGN OPTIONS PRICING
NO. 425-001-06-1
Unit Total
METAL BASE COWR:
WORK SURFACE COWR:
WORKROOM #224
I 3060DLF LEFT RETIJRN DESK 69"W X 30'0 RETIJRN 24'0 X 48"W
WTIH OVER SHELF ONRETIJRN & DEP'IH OF DESK
DESK WIBBF SINGLE PEDESTAL RETIJRN WIFF PEDESTAL
DESK WTIHFlJILPRNACYPANEL
RK4130 ARTICUlATING KEYBOARD
ETIA8 TASKUGm
$1.648.83
$158.66
$71.55
1 3060DRF RIGm RETIJRN DESK 6O"W X 3O"D RETURN 24"D X 48"W
WTIH OVER SHELF ON RETURN & DEP'IH OF DESK
DESK WIBBF SINGLE PEDESTAL RETURN WIFF PEDESTAL
DESK WTIH FlJIL PRNACY PANEL
1 RK4130 ARTICUlATING KEYBOARD
1 ETIA8 TASK UGm
$1,648.83
$158.66
$71.55
1 36721BLMOD WORK TABLE 72"W X 36'0 X 28 II2"H
$452.65
FRIEND'S OFFICE #113
1 3060D DESK 3O"D X 6O"W X 28"H W/MODESTY PANEL
$335.99
1 2723BBF
PEDESTAL BBF FOR DESK
$225.03
TOTAL DELIVERED AND INSTALLED PRICE
(INCLUSIVE OF 57.5% DISCOUNT + 22",4 FOR INSTALlATIO
BY:
AARON KEMBLE
?
$1,648.83
$158.66
$71.55
$1,648.83
$158.66
$71.55
$452.65
$335.99
$225.03
$4,771.75
Focusing
While the roles of technical staffs
at different companies might be
similar, the assertion that they
complete their work in the same
way is erroneous. Company cultures,
individual training, experience and
other factors drive how offices need
to be individualized. Within the
Elements collection are the
shapes, sizes and choices to
create a performance-enhancing
arrangement for any worker.
OESIGNOPTIONS
^]
ELEMENT
\
.
3
Paper TrJYS and Telelh'jrH' ;tarl.:j
Corner with Keyboard Platform
......~
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JESICNOPTIONS
4
Managing
In the form.follows-functlon mode,
many managers In downsized
organIzations find themselves
wearing more hats and personally
handling more phases of projects
than before. The need arises, then,
to provide space for at! the
reference materials needed, as well
as an in-office meeting area and an
area for concentrated task work.
A U-un~t equipped with a bowfront
desk and a stackable overshelf
system meets these requirements
in a compact footprint.
'"
s.
Corner Overshelf System; Slotted
Tackboard with Paper Trays.
Modular File/File Pedestals
with Rope Pulls.
L-Desk Bow Front with leg End Panel.
)
C)[SIGNOPTIONS
E L E fi" E N T 5
5
Mobile Pedestal with Rope Pulls.
Worksurface-mounted Privacy Screens
between back-ta-back worksurfaces.
Collaborating
The need to interact, share
information and knowledge is
critical to facilitating employee
productivity. This arrangement
supports the team environment,
with uninterrupted worksurface
spans, abundant storage and
nearby file storage. DeslgnForm
worksurfaces allow fluid transitions
between curvilinear and rectilinear
forms. The DesignForm sweeping
top shapes and radius edges are
enhancements to our hardworking
and durable Elements product line.
Team Task End Form with Post Legs.
,JESIGNOPTIONS
Fluted T"Mold Edge; file
drawer with Eyelet Pull.
Mobile Pedestal with Eyelet Pulls.
Junction of Docking Tables with
Arc Desk.
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ELEMENT
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6
Adapting
Hospitals and universities are amon:~ th, n t :11(1'1S Ila~ hav
obtain the optimum retul-n from evel/ SO. Ir' ic;' (If sl,ace. T often
means doing so without:he benefit,f rt >\ j',( r:i that would 'lIe
less awkward rooms. \evertheless, i:len ''1 ; II Inilk-~ these lms
into productive, even attractive, wor~ areJ 1 '1 arf;lngement I) Jvides
individuals with easy irr:eraction, mo:lile ; ), FE ,nd ccmplete
J
I
wire management.
Arc Desk with Fluted T-Mold Edge.
Desk-top grommet, wire manager and
power receptacle on approach side.
Cord exiting the clearleg's vertical
wire manager.
OESIGNOPTIONS
ELEMENTS
"""
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~
learning
Training environments can be highly specialized. Factors that influence
design include who is being trained, the subject matter and the training
staff itself. Getting results means furnishing individuals with plenty
of worksurface area and legroom, as well as electrical and data
connections This arrangement meets the criteria. and makes an
J
appealing design statement at the same time.
7
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Archiving
Although electronic media have
made sIgnificant inroads, the need
remains strong for filing and storage
cabinetry of alt sIzes and capacities.
Desl~n Options provides a broad
selection, engineered to use
minimal floor space for deliverIng
the maximum utHity. For instance,
fixed shelf flies can stack seven
tiers high, and overflle units can be
mounted on top of lateral flies.
Whatever the need or floor
space criteria, an effective
solution Is possible.
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1'MENTS
8
.
~7
Recessed. full width pulls with
available label holders
File bars for filing front-Io.back and
side-to-side included
Available posting shelf for lateral files
H_,_._.____j
~
DeslgnForm Edge
Provides a continuoUS surface. free
of seams and with enhanced impact,
scuff and mar resistance.
Clearleg
Provides ease of chair, leg and foot
movements.
.......-r'rldnDTlnNC
Fluted T-Mold Edge
Creates a linear dimension for
worksurfaces, with a gentle radius for
comfortable writing and keyboarding.
c.-Leg
Creates solid support with integrated
vertical wire management.
F
EMENTS
Flat T~Mold Edge
Offers a smooth. durable edge for
worksurfaces and is available in a
range of colors.
...,
Leg End Panel
Encloses the leg when modesty panelS
are specified.
J
.
~
9
Recessed Pull
This futl-width pull, integrated into the
drawer front, allows easy access to
open drawers of all sizes.
".
.'
Ribbon Pull
This simple design presents a clean,
low-profile option.
Brushed nickel finish.
Eyelet Pull
An eye-catching, perforated design.
Brushed nickel finish.
Canoe Pull
Sleek and contemporary, this pull offers
casual elegance.
Brushed nickel finish.
9
Rope Pull
The unique design of this pull features
a textured, flexible cable handle.
Brushed nickel finish.
Bow Pull
Soft, undulating curves give this pull a
fluid and rhythmic fee1.
Brushed nickel finish.
Design Options presents a complete selection of sizes, shapes and
arrangements from an extensive collection of desks, tops and cabinetry.
The choices for the appearance of these arrangements in finIshes,
laminates. fabrics and the newest technology In DeslgnForms extend
""'-
design possibilities. Design Options will also be receptive to requests to
'--
meet special arrangement or configuration needs. Please contact
Design Options with any questions concerning the Elements product
line, materials, planning or special requirements.
~"',':'"
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,
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VI.-CONSENT AGENDA
ITEM C.S.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
0 August 1,2006 July 17,2006 (Noon.) 0
0 August 15,2006 July 31, 2006 (Noon) 0
0 September 6, 2006 August 14, 2006 (Noon) 0
0 September 19,2006 September 5, 2006 (Noon) ~
Requested City Commission
Meeting: Dates
Date Final Form Must be Turned
in to City Clerk's Office
October 3, 2006
September 18,2006 (Noon)
October 17, 2006
October 2, 2006 (Noon)
NATURE OF
AGENDA ITEM
o
o
~
o
o
Announcements/Presentations 0
Administrative 0
Consent Agenda 0
Code Compliance & Legal Settlements 0
Public Hearing 0
City Manager's Report
New Business
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-,.,CO
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0:1>-
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November 8, 2006
October 16, 2006 (Noon) ~
~
November 6, 2006 (Noon)-c:
I
CO
November 21, 2006
Legal
UnfInished Business
RECOMMENDATION: A motion to approve an addendum to the contract for construction of services for Brang
Construction, Inc. of Boca Raton Florida, Bid# 054-2413-06/CJD FOR THE CONSTRUCTION OF THE
INTRACOASTAL CLUBHOUSE PAVILION.
EXPLANATION: Brang Construction has agreed to purchase Builders Risk insurance excluding wind coverage.
Wind coverage will be covered under the City's Insurance program with Brang Construction agreeing to reimburse
the City 5% of the wind deductible or $175,000.00 in the event of a wind or hurricane loss.
PROGRAM IMPACT: Without wind coverage under the Builder's Risk Insurance, the city would be liable for any
damage during a wind storm or hurricane.
FISCAL IMPACT: The Contractor will be reimbursing the City's deductible on any wind damage to the project.
AL TERNA TIVES: This will be required to protect the City's financial assets.
~-
Procurement Services
S:IBULLETlNIFORMSIAGENDA IlEM REQUEST FORMJ)OC
C: Chuck Magazine - Risk Management
File
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF AN
5 ADDENDUM TO CONTRACT FOR CONSTRUCTION
6 SERVICES WITH BRANG CONSTRUCTION, INC.,
7 FOR THE CONSTRUCTION OF THE INTRACOASTAL
8 CLUBHOUSE PAVILION; AND PROVIDING AN
9 EFFECTIVE DATE.
10
11
12 WHEREAS, On September J9, 2006, the City Commission via Resolution R06.159
13 authorized the Contract with Brang Construction, Inc., for the construction of the Intracoastal
14 Clubhouse Pavilion in thc amount of $3,097,000.00; and
15 WHEREAS, Brang Construction has agreed to purchase Builders Risk Insurancc
16 excluding wind coverage. Wind coverage will be covered under the City's Insurance
17 program with Brang Construction agreeing to reimburse the City 5% of the wind deductible
18 or $175,000.00 in the event ofa wind or hurricane loss; and
19 WHEREAS, staff recommends that it is in the best interest of the citizens and
20 residents of the City of Boynton Beach for the City Commission to approve the Addendum to
21 Contract for Construction Services with Brang Construction for payment ofwind deductible.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section ].
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof
27
Section 2.
The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize the approval of and direct the Mayor and City Clerk to execute the
S:\CA\RESO\Agreements\Addendum to Brang.doc
Addendum to Contract for Construction Services with Brang Construction, Inc., for the
2 payment of a 5% wind deductible or $175,000.00 in the event of a wind or hurricane loss.
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this _ day of November, 2006.
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CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\RESO\Agreements\Addendum to Brang.doc
ADDENDUM TO CONTRACT FOR
CONSTRUCTION SERVICES
THIS ADDENDUM dated the _ day of November, 2006 by and between the CITY OF
BOYNTON BEACH, FLORIDA, a municipal corporation of the State of Florida (hereinafter
referred to as "CITY") and BRANG CONSTRUCTION, INC., a Florida corporation located at
4300 Oak Circle, Boca Raton, FL 33431 (hereinafter referred to as "CONTRACTOR"), shall
amend and incorporate the following into the Contract for Construction Services (hereinafter
referred to as "Contract") for the construction of the Intracoastal Pavilion Clubhouse executed
September 20, 2006.
IN CONSIDERATION of the mutual covenants and undertakings and other good and
valuable considerations, the receipt and sufficiency of which is hereby acknowledged, the CITY
and CONTRACTOR do mutually covenant and agree as follows:
The CONTRACTOR shall reimburse the CITY 5% of the wind deductible or
$175,000 in the event of a wind or hurricane loss.
In the event of any inconsistencies between this Addendum and the Contract, the provisions
contained in this Addendum shall prevaiL In any other respect, the Contract remains unchanged.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and
year first written above.
CITY
Signed and Seal and Witnessed
in the presence of:
CITY OF BOYNTON BEACH, FL
Witness
Mayor
Witness
ATTEST:
Approved as to Form
:J4Ui /1. ~a~6u~
City Attorney
City Clerk
CONTRACTOR
Signed, sealed and witnessed in the
Presence of:
BRANG CONSTRUCTION, INe.
Witness
Witness
State of Florida )
)ss.
County of Palm Beach )
Personally appeared before me duly authorized to administer oaths
, to me known to be the person described herein
and who executed the foregoing instrument and has acknowledged before me and has executed
the same.
Notary Public
My Commission Expires:
S:\CA\AGMTS\Addendum Intracoastal Contract doc
BID TITLE: CONSTRUCTION OF INTRACOASTAL PAVILION CLUBHOUSE
BID NUMBER:#054-2413-06/CJD
PROJECT NUMBER:CPO 0506
CITY OF BOYNTON BEACH, FLORIDA
CONTRACT FOR CONSTRUCTION SERVICES
THIS CONTRACT, made and entered into this 20th day of September, 2006, by
and between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter
called the "CITY" or "OWNER" and Brang Construction, Ine,
a Florida Corporation C...J
a Florida General Partnership C __J
a Florida Limited Partnership L ..-l
a Sole Proprietor L.J
Check One
hereinafter called "CONTRACTORu
WITNESSETH
WHEREAS, The City has heretofore invited bids for a City construction project ("Project")
identified by the bid title, bid number and project number listed above and commonly referred to as:
CONSTRUCTION OF INTRACOASTAL PAVILION CLUBHOUSE
NAME OF BID
WHEREAS, Contractor, in compliance with the bidding requirements announced by the
City, submitted a bid on the 22nd day of August, 2006, for the total bid amount of $3,097.000.00;
and,
WHEREAS, On the 19th day of September, 2006, the City Commission designated
contractor as having submitted the bid that was most advantageous to the City and authorized the
execution of this Agreement; and,
WHEREAS, the Parties agree that the Project is scheduled to achieve Substantial
Completion without interruption within 300 calendar days as specified in the Notice to Proceed,
subject to CITY approved time extensions.
NOW, THEREFORE, in consideration of these premises and the mutual conditions and
covenants contained herein, the parties agree as follows:
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Utilities Department
1. AGREEMENT
1.1. The Parties agree that:
1.1.1. The foregoing "Whereas" clauses are true and correct and incorporated
herein by this reference.
1.1.2. The CITY does hire and employ the CONTRACTOR to provide
construction services for completion of the Project.
1.13. The CONTRACTOR does accept this Contract and does agree to furnish
the necessary labor, tools, equipment, materials and supplies, etc., and to
complete the Project by performing all the work as set forth in the this
Contract and the Contract Documents for the price and amounts set forth
in Contractor's bid.
1.1.4. Contractor is an independent contractor as that term is set forth in the
Genera] Conditions for Construction GC-2, INDEPENDENT
CONTRACTOR.
1.J.5. Unless otherwise provided, all time frames referenced III all Contract
Documents shall be calendar days.
2. SCOPE OF SERVICES
2.1. The Project consists of those improvements described and set forth in the Contract
Documents.
2.2. The "Contract Documents" are the compilation of the following individual
documents:
2.2.1. Advertisement for Bids
2.2.2. fustructions for Bidders
2.23. Bid Proposal
2.2.4. Bid Bond
2.2.5. Genera] Conditions for Construction (GC) - all references to "GC" shall
be to section numbers
2.2.6. Construction Contract
2.2.7. Certificate offusurance
2.2.8. Public Construction Bond
2.2.9. Technical Specifications
2.2. ] O. Contract Drawings and Plans
2.2. ] I. Addenda
2.2.1 2. Written directives or interpretations
2.2.13. Manufacturers warranties
Utilities Department
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3. OBLIGATIONS OF CONTRACTOR
3,1. Contractor shall:
3.1.1. Furnish all materials, supplics, machines, equipment, tools,
superintendents, labor, insurance, and other accessories and services
necessary to complete said project in accordance with the conditions and
prices as stated in the Contract Documents.
3.1.2. Perform all the work and labor pursuant to this contract and all of the
materials furnished shall be in strict conformity with the Contract
Documents. CONTRACTOR further accepts and conscnts to the
conditions contained in said Contract Documents and expressly agrees to
comply with every requirement and stipulation therein contained.
3.] .3. Furnish all tools, equipment, materials and supplies and to do all the work
above mentioned in a first.class, substantia] and workmanlike manner, and
in conformity with the detail for said work on file in the office of the
Project Manager and strictly in accordance with the Contract Documents.
3.1.4, CONTRACTOR shall furnish each subcontractor or material supplier with
a copy of his Public Construction Bond within five (5) days of
subcontractors' work or material supplying and shall maintain records to
establish that notice. A copy of said notice shall be provided to the City's
Project Manager at time of issuance,
3.1.5. Guarantee all work and materials for a period of one (1) year, as set forth
in the General Conditions for Construction GC-24, WARRANTY.
Warranty period shall commence with date of final acceptance as set forth
in the Technical Specifications for Construction 0] 700, EXECUTION
REQUIREMENTS. Comply with the provisions of Section 255.05, Florida
Statutes, if applicable.
3.1.7. Pay promptly, before final settlement, any and all claims or liens by
subcontractors or material suppliers, incurred in and about this work.
3.] .8. Remove and clean up all rubbish, debris, excess material, temporary
structures, tools and equipment from streets, alleys, parkways and adjacent
property that may have been used or worked on by the CONTRACTOR in
connection with the project promptly as such section or portion is
completed and ready for use, leaving the same in a neat and presentable
condition.
3.1.9. Observe and comply with the p.rovisions of the charter, ordinances, codes
and regulations of the City of Boynton Beach, Florida.
3.1 ] O. Obtain written approval from the CITY of all subcontractors not disclosed
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in the Contractor's bid document.
3.1.11. Perform such other tasks as set forth in the Contract Documents.
3.1.12. Shall provide all required bonds, insurance certificates and any other
required security for performance of the Project within ten (10) of the
Award of the Project.
3.2. The CONTRACTOR will be held responsible for the care, protection and
condition of all work until final completion and acceptance thereof, and will be
required to make good at his own cost any damage or injury occurring from any
cause resulting from their acts or omissions, or the acts or omissions of their
subcontractors or suppliers.
4. CITY'S OBLIGATIONS
4. L City shall provide a written Notice to Proceed at the time of the scheduled Pre-
Construction Meeting.
4.2. Make timely payments for the work in accordance with the procedures and time
frames set forth in the Contract Documents.
4.3. On satisfactory completion of the Project, provide a written final acceptance and
payment for the entire project.
5. COMMENCEMENTOFWORK
5.1. CONTRACTOR hereby agrees to commence work under this contract within (10)
calendar days of the Commencement Date specified in the written "Notice to
Proceed," and to achieve Substantial Completion without interruption within 300
calendar dayS thereafter.
5.2. Time is the essence of the contract. In the event the CONTRACTOR shall fail to
timely commence the work following Notice to Proceed or fail in the performance
of the work specified and required to be performed within the time limit set forth
in the contract, after due allowance for any extension or extensions of time made
in accordance with the Contract Documents, the CONTRACTOR shall be liable
to the CITY, as liquidated damages, the amount stipulated in Section 6.0
hereinbelow for each and every calendar day that the CONTRACTOR shall be in
default of achieving certification of Substantial Completion.
5.3. CONTRACTOR shall notify the Project Engineer in writing of any change in the
names and addresses of each subcontractor proposed for principal parts of work,
and any changes in subcontractors from those proposed in CONTRACTOR'S bid
proposal, and for such others as the Project Engineer may direct, and shall not
employ any that CITY may, within a reasonable time, object to as incompetent or
Utilities Department
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as untlt.
6. LIQUIDATED DAMAGES
6.1. The CONTRACTOR further agrees to pay $2,000.00 per dav as liquidated
damages, for failure to begin within ten (10) days of CITY'S issuance of the
"Notice to Proceed" or failure to achieve Substantial Completion within 300
calendar days from the Commencement Date as indicated in the written "Notice
to Proceed". The CITY shall have the right to deduct said liquidated damages
from any amount due, or that may become due the CONTRACTOR, or to collect
such liquidated damages from the CONTRACTOR or his Surety.
6.2. Punch list items recorded as a result of inspections for Substantial Completion are
to be corrected by the CONTRACTOR within thirty (30) calendar days and prior
to any request for Final Inspection, Testing and Acceptance as stated in the
General Conditions for Construction (GC.50). If the Substantial Completion
punch list items have not been corrected by the CONTRACTOR within the thirty
(30) calendar day period, at the discretion of the Project Manager, Liquidated
Damages may be applied as described in Section 6 above.
7. PROTECTION OF EXISTING FACILITIES AND WORK IN PROGRESS
7.1. The CONTRACTOR warrants that quoted prices include the protection and
continuous use of all existing work in process, property or operations of the CITY
as more particularly set forth in the Technical Specifications for Construction,
01540, SECURITY AND SAFETY PROCEDURES FOR INFRASTRUCTURE
PROJECTS, and/or 01541 SECURITY AND SAFETY PROCEDURES FOR
WATER TREATMENT PLANT PROJECTS.
8. INDEMNIFICATION
8.1. The CONTRACTOR shall indemnify and save harmless and defend the CITY, its
agents, servants, and employees from and against any claim, demand, or cause of
action of whatsoever kind or nature arising out of error, omission or negligent act
of CONTRACTOR, its agents, servants, or employees in the performance of
services under this Agreement
8.2. CONTRACTOR shall indemnifY and save harmless and defend CITY, its agents,
servants and employees from against any kind and all causes, claims, demands,
actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and
fees (including without limitation reasonable attorney's and paralegal expenses at
both the trial and appellate levels) of whatsoever kind or nature for damages to
persons or property caused in whole or in part by any act, omission, or default of
the CITY, its agents, servants or employees arising from this contract or its
performance. The CONTRACTOR and the CITY hereby agree and covenant that
the CONTRACTOR has incorporated in this original bid, which constitutes the
Contract sum payable by the CITY to the CONTRACTOR, specific additional
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UtiJities Department
consideration in the amount of ten dollars ($10.00) sufficient to support this
obligation of indemnification provided for in this paragraph. The indemnification
required pursuant to the Contract shall in no event be less than $1 million per
occurrence or no more than the limits of insurance required of the
CONTRACTOR by the Contract, whichever is greater. It is the CITY'S and
CONTRACTOR'S full intention that this provision shall be enforceable and said
provision shall be in compliance with Section 725.06, Florida Statute.
8.3. The execution of this Agreement by the CONTRACTOR shall obligate
CONTRACTOR to comply with the foregoing indemnification provision, as well
as the insurance provisions which are set forth in the General Conditions for
Construction. However, the indemnification provision, and the insurance
provision contained in the General Conditions for Construction are not
interdependent of each other, but rather each one is separate and distinct from the
other.
8.4. The obligation of the CONTRACTOR to indemnify the CITY is not subject to
any offset, limitation or defense as a result of any insurance proceeds available to
either the CITY or the CONTRACTOR.
9. PAYMENTBYCITY
9.1. The CITY agrees to pay the CONTRACTOR in current funds for the performance
of the contract, subject to additions and deductions as provided in the Contract
Documents.
]0. CHANGES IN THE WORK
10.1. The CITY, without invalidating the Contract, may order extra work or make
changes by altering, adding to or deducting from the work, the Contract sum being
adjusted accordingly. All such work shall be executed under the conditions of the
original Contract. Any claim for extension of time caused thereby shall be made
in writing at the time such change is ordered. Changes in the work must be
processed as set forth In the General Conditions for Construction GC-46, FlEW
CHANGE DIRECTIVES/CHANGE ORDERS.
10.2. All change orders and adjustments shall be in writing and approved by the Project
Manager, otherwise, no claim for extras will be allowed.
10.3. Claim of payment for extra work shall be submitted by the CONTRACTOR upon
certified statement supported by receipted bills. Such statements shall be
submitted for the current contract payment for the month in which the work was
done. No claim for extra work shall be allowed unless same was ordered, in
writing, as aforesaid and the claim presented at the time of the first estimate after the work is completed.
Utilities Department
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II. PROJECT ENGINEER
11. I, The Project Engineer ("Engineer") is David Stump.
11.2. The Project Engineer shall have general supervision and direction of the work
The Project Engineer is the agent of the CITY only to the extent provided in the
Contract Documents and when in special instances he has the authority by CITY
to act, and in such instances he shall, upon request, show CONTRACTOR such
authority in writing. He has authority to stop the work whenever such stoppage
may be necessary to insure the proper execution of the Contract.
11.3. As the Project Engineer is, in the first instance, the interpreter of the conditions of
the contract and the judge of its performance, he shall side neither with CITY nor
with CONTRACTOR, but shall use his authority pursuant to the Contract to
enforce its faithful performance by both parties.
11.4. In the event of a dispute, the role of the Project Engineer is to make
rccommendations to the Project Manager who shall make the final decision.
12. INSURANCE
12.1. The Contractor shall obtain and maintain insurance as set forth in the General
Conditions for Construction GC-27, INSURANCE.
13. CONTRACT CONTROLS
13. I . This Contract must be construed with all other Contract Documents, a master set
of which shall be maintained by the City Clerk of the CITY. In the event of a
dispute, only the master set of documents, or copies thereof certified by the City
Clerk, shall be used as evidence.
13.2. In the event of a conflict between the requirements or specifications set forth in
the Contract Documents, the conflict shall be resolved by written interpretation by
the CITY, or its representatives as set forth in the General Conditions for
Construction (GC-17, CONTRACT INTERPRETATION. In reconciling
conflicting provisions of the Contract Documents, the Contract shall have the
greatest weight, followed by the General Conditions for Construction and finally
by the balance of the Contract Document
14. TIME OF ESSENCE
14.1. Inasmuch as the provisions of the Contract Documents relating to the times of
performance and completion of the work are for the purpose of enabling the CITY
to complete the construction of a public improvement in accordance with a
predctermined program, all such time limits are of the essence of the Contract.
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IS. REMEDY FOR DELAY
15. I . In the event of any delay in the project caused by any act or omission of the CITY,
its agents or employees, by the act or omission of any other party other than the
CONTRACTOR, his agents, employees or subcontractors, or delay caused by
weather conditions or unavailability <?f materials, the sole remedy available to
CONTRACTOR shall be by extension of the time allocated to complete the
project.
15.2. NO MONETARY DAMAGES SHALL BE CLAIMED OR AWARDED TO
CONTRACTOR IN ASSOCIATION WITH ANY DELAY IN THE PROJECT
CAUSED BY AN ACT OR OMISSION OF THE CITY, ITS AGENTS OR
EMPLOYEES. CONTRACTOR ACKNOWLEDGES THIS LIMITATION ON
RECOVERY AND ASSUMES ALL MONETARY RISK ASSOCIATED WITH
THIS LIMITATION.
CONTRACTOR hereby acknowledges thai he has read and understands the above
provision.
INlTIALS
15.3. Failure on the part of CONTRACTOR to timely process a request for an
extension of time to complete the work shall constitute a waiver by
CONTRACTOR and CONTRACTOR shall be held responsible for completing
the work within the time allocated by this contract.
15.4. All requests for extension of time to complete the work shall be made in
accordance with the General Conditions for Construction GC-23, EXTENSION
OF TIMElNO DAMAGES FOR DELAY.
15.5. For the purpose of this section, the phrase "the CITY, its agents and employees"
shall include but shall not be limited to the Project Engineer and Project Manager.
16. DISPUTES
16. I . Disputes shall be resolved as set forth in the General Conditions for Construction
GC- 18, DISPUTES.
16.2 Upon resolution of a dispute by the Owner, either party may request the
appointment of a mediator.
IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its City
Manager, attested to by the City Clerk with the Corporate Seal of the said CITY and the
CONTRACTOR has executed these presence the day and year herein before written.
Utilities Department
C.B
Rev. 12/30/03
Signed, sealed and witnessed
in the presence of:
CITY OF BOYNTON BEACH, FLORIDA
--_._--_..._-_.,---_._~.-----_._~
City Manager
Attest:
Approved as to Form:
--_.~-------'--
City Clerk
City Attorney
Signed, sealed and witnessed
in the presence of:
CONTRACTOR
-_...~-------,--~---------
President or Y ice President
--------..---.-.-.. ~---_.-----'--
__.._____._____ ____ __.__n__ _______
Attest as to CONTRACTOR
_._----_._-~.---------
State of Florida
)
) sis:
County of Palm Beach
)
On this _ _ ._.._ day of.. _._ ___ .' 20._, personally appeared before me, duly authorized
to administer oaths, ___ _ _'__ _ _..- known to be the
persons described herein or who has produced as
identification and who executed the foregoing instrument and has acknowledged before me that
they have executed same.
._-,.._----~._.-----
Notary Public
My Commission Expires:
(:.9
Rev. 12/30/03
Utilities Department
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM C.6
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Form Must be Turned
M(:_~l!!!KPates !!llQ..C.!!Y. Clerk's Office Mcetin!? Dales il) JQJ.'itv C1erk'5,Qffice
0 August 1.2006 July 17.2006 (Noon) 0 October 3, 2006 September] 8.2006 (Noon)
0 August 15.2006 July 3],2006 (Noon) 0 October 17_ 2006 October 2, 2006 (Noon)
0 Scp1l::mbcr fl. lOOD August ]4.2006 (Noon) 0 November 8. 2006 Octoher 16.2006 (Noon)
0 Scptc11lher 19. lOO6 September 5, 2006 (Noon) [2J November 21. 2006 November 6. 2006 (Noon)
0 A nnouncements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [2J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to approve via resolution the Interlocal Agreement with Palm Beach County to use the
County staff to pursue management as well as the County's construction contract for performing maintenance dredging of the
channel at Boat Club Park.
EXPLANA TlON: The channel at Boat Club Park that leads to the Intracoastal Waterway and the Boynton Inlet collects sand
and other debris which. over time, can create a navigation hazard. The City has been receiving complaints from boaters of
frequent running aground. A recent survey of the channel shows some additional siltation from last year's survey.
Additionally. the channel markers need to be increased rrom four (4) to six (6). The channel was dredged approximately five
(5) years ago in a joint project with Palm Beach County. The joint effort results in cost savings to both parties because the
contractor is able to dredge two areas that are close together without having to mobilize for both areas. The County is
planning to perform maintenance dredging of the Ocean Inlet Park Sand Trap. At the same time and under the same contract,
the County, on the City's behalf. will dredge approximately 1,645 cubic yards of sand rrom the channel and install two (2)
navigation markers.
PROGRAM IMPACT: Dredging and additional marking of the channel will enhance the opportunities for a better boating
experience and increased boating safety.
FISCAL IMI'ACT: The cost of the dredging project is $65,000.00. The funds are budgeted in the FY 06/07 Capital
Impruvement Program (CIP) (Acct # 302-4108.580.63.15).
Department Head's
additional channel mark
ALTERNATIVES: Not to dre
City nager's Signature
Assistant to City Manager~_
Department Name
City Attorney / Finance
S:',BULLl:rlN....rORr-.1S\AGI:NDA ITEM REQUEST FORM.IXX~
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RESOLUTION R06-
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN PALM BEACH COUNTY
AND THE CITY OF BOYNTON BEACH FOR THE
MAINTENANCE DREDGING OF BOAT CLUB PARK
NAVIGATION CHANNEL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the channel at Boat Club Park that leads to the Intracoastal Waterway
and the Boynton Inlet collects sand and other debris which, over time, can create a
navigation hazard; and
WHEREAS, the channel was dredged approximately five (5) years ago through a
joint project with Palm Beach County which resulted in a cost savings to both parties
because the contractor is able to dredge two areas that are close together without having to
mobilize for both areas; and
WHEREAS, the City Commission of the City of Boynton Beach upon
recommendation of staff, deems it to be in the best interest of the citizens and residents of
the City of Boynton Beach to authorize execution of the Interlocal Agreement with Palm
Beach County for maintenance dredging of the channel at Boat Club Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section I.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
S:\CA\RESO\Agreements\lnterlocats\ILA with PSC for channel dredging.doc
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Secti on 2.
The City Commission of the City of Boynton Beach hereby authorizes
2 the Mayor and City Clerk to execute an Interlocal Agreement between the City of Boynton
3 Beach and Palm Beach County for channel dredging at Boat Club Park, a copy of said
4 Agreement is attached hereto and made a part here as Exhibit "A".
5
Section 3.
That this Resolution shall become effective immediately upon
6 passage.
7 PASSED AND ADOPTED this _ day of November, 2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
(Corporate Seal)
S:\CA\RESO\Agreements\lnterlocals\/LA with PSC for channel dredging.doc
INTERLOCAL AGREEMENT BETWEEN
PALM BEACH COUNTY
AND THE
CITY OF BOYNTON BEACH
THIS INTERLOCAL AGREEMENT, which is made and entered into on the
day of , 2006, by and between PALM BEACH COUNTY,
("COUNTY") a political subdivision of the State of Florida, and the CITY OF
BOYNTON BEACH, a municipal corporation in the State of Florida, ("CITY") each one
constituting a public agency as defined in Part I of Chapter 163, Florida Statutes and both
being hereinafter referred to collectively as the "parties."
WITNESSETH:
WHEREAS, Chapter 163.01, Florida Statutes, known as the "Florida Interlocal
Cooperation Act of 1969" authorizes local goverrunents to make the most efficient use of
their powers by enabling them to cooperate with other localities on a basis of mutual
advantage and thereby to provide services and facilities that will harmonize geographic,
economic, population and other factors influencing the needs and development of local
communities; and
WHEREAS, Part I of Chapter, 163 Florida Statutes, permits public agencies as
defined therein to enter into interlocal agreements with each other to jointly exercise any
power, privilege, or authority that such agencies share in common and that each might
exercise separately; and
WHEREAS, pursuant to Section 125.01, Florida Statutes, the Board of County
Commissioners is empowered to establish and administer programs of beach erosion
control and to enter into agreements with other goverrunental entities within or outside
the boundaries of the COUNTY for joint performance, or performance of one unit on
behalf of the other, of any of either goverrunental entity's authorized functions; and
WHEREAS, pursuant to Chapter 166, Florida Statutes, the CITY is empowered
to exercise any goverrunental, corporate, and proprietary power for municipal purposes,
except when expressly prohibited by law; and
WHEREAS, the COUNTY is planning to perform maintenance dredging of the
Ocean Inlet Park Sand Trap area; and
WHEREAS, the CITY wishes to have maintenance dredging performed within
the Boynton Beach Boat Club Park Navigation Access Channel ("Access Channel"),
which is located in the vicinity ofthe COUNTY's project; and
WHEREAS, the CITY has expressed an interest in utilizing COUNTY staff to
pursue management as well as the COUNTY's construction contract for performing
Page I
maintenance dredging, and the COUNTY is agreeable to include the CITY's project as
part of its management process as well as the construction effort; and
WHEREAS, on November 20,2001, the COUNTY and the CITY entered into an
interlocal agreement to dredge the Access, and that agreement expired on November 19,
2004.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
representations herein contained, and for other good and valuable consideration, the
receipt and sufficiency of which the parties expressly acknowledge, the parties hereto
agree as follows:
I. Purpose of the Agreement. The purpose of this interlocal agreement is to
set forth the terms, conditions, and obligations of each of the respective
parties hereto for work performed by COUNTY staff and the COUNTY's
construction contract for certain maintenance dredging activities
associated with the Boynton Beach Boat Club Park Navigation Access
Channel as more particularly depicted in Attachment "A" and defined in
paragraph 2 below. This is not a long-term maintenance dredging
agreement for the Boynton Beach Boat Club Park Navigation Access
Channel, but rather an agreement for combining construction and
management efforts for the CITY's maintenance dredging event in the
channel with the COUNTY's performance maintenance dredging at its
facilities.
2. The Proiect. The Project shall be performed as part of the COUNTY's
maintenance dredging of the South Lake Worth Inlet Interior Sand Trap
and includes, on behalf of the CITY, installing two (2) channel markers,
maintenance dredging of approximately 1,645 cubic yards of sand from
the Boynton Beach Boat Club Park Navigation Access Channel, and
placement of dredged material on the beach as shown on a pre-
construction and monitoring survey, attached as Attachment "B" and
incorporated herein by reference. The Project also includes any post-
construction monitoring required by permit(s).
3. The Term. The term ofthis Agreement shall be from the date first written
above and shall expire in three (3) years, unless terminated as otherwise
provided herein. This Agreement may be extended if agreed to in writing
by both parties.
4. Obligations of the COUNTY.
a. The COUNTY shall include the Project as part of its construction
and management efforts along with the COUNTY's maintenance
dredging ofthe COUNTY's facilities.
b. The COUNTY shall utilize the construction contract awarded by
the COUNTY for maintenance dredging of Boynton Beach Boat
Club Navigation Access Channel.
Page 2
c. The COUNTY shall pay its contractor directly for performance of
the Project and the CITY shall reimburse the COUNTY as more
fully set forth herein. The COUNTY shall submit invoice(s) to the
CITY that include a reference to this Agreement, identification of
the Project, the total expenditure, and the amount due and payable
by the CITY to the COUNTY. The invoice(s) shall be itemized in
sufficient detail for audit and shall be supported by copies of the
corresponding contractor's invoices.
d. The COUNTY agrees to perform administrative and technical
services in conjunction with the Project.
e. The COUNTY agrees to provide to the CITY within sixty (60)
days of project completion, all contractor deliverables, including
surveys as they pertain to the CITY's proportion of all of the tasks
completed in association with the work.
f. The COUNTY shall submit all invoices for final payment under
the terms of this Agreement no later than ninety (90) days after
completion of the post-construction monitoring.
g. The COUNTY agrees to maintain adequate records to justify all
charges, expenses, and costs incurred in performing the Project for
three (3) years after completion. The CITY shall have access to all
books, records, and documents as required for the purposes of
inspection or audit during normal business hours.
5. Obligations of the CITY.
a. The CITY is solely responsible for obtaining required permit(s) for
the Project.
b. The CITY agrees to pay the COUNTY the costs associated with
dredging of the Navigation Access Channel and installing two (2)
channel markers and an amount equal to the CITY's proportional
share of mobilization/demobilization, maintenance of traffic,
construction-related surveys, construction management, and post-
construction monitoring expenses. The CITY's proportional share
of such expenses shall be calculated by determining the ratio of the
CITY's percentage of cubic yards of sand dredged in relation to
the total amount of cubic yards of sand dredged by the COUNTY's
contractor.
c. Invoices received from the COUNTY shall be reviewed and
approved by the CITY's contract monitor or hislher designee,
indicating that the expenditures have been made in conformity
with the requirements of this Agreement. CITY agrees to pay the
COUNTY's invoices within thirty (30) days following receipt.
6. Funding. The COUNTY's performance and obligation under this
Agreement is contingent upon annual appropriation for its purpose by the
Board of County Commissioners.
Page 3
7. Independent Contractor. The COUNTY recognizes that it is an
independent contractor and not an agent or servant of the CITY. No
person employed by any party to this Agreement shall, in connection with
the performance of this Agreement or any services or functions
contemplated hereunder, at any time, be considered the employee of the
other party, nor shall an employee claim any right in or entitlement to any
pension, worker's compensation benefit, unemployment compensation,
civil service, or other employee rights or privileges granted by operation
of law, except through and against the entity by whom they are employed.
8. Party Representatives. The COUNTY's representative during the term of
this Agreement shall be Richard E. Walesky, whose telephone is (561)
233-2400. The CITY's representative during the term of this Agreement
shall be Jody Rivers whose telephone number is (561) 742-6226.
9. Notices. Any notice required or permitted to be given under this
Agreement shall be in writing and shall be hand delivered, faxed, or sent
by certified mail, return receipt requested, to the respective addresses
specified in this paragraph. All notices required by this Agreement shall
be considered delivered upon receipt. Should any party change its
address, written notice of such new address shall promptly be sent to the
other party. All required notices under this Agreement shall be forwarded,
in writing, to:
Board of County Commissioners
of Palm Beach County
Goverrunental Center
301 N. Olive Avenue
West Palm Beach, FL 33401
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
and
with a copy to:
Palm Beach County Department of
Environmental Resources Management
2300 N. Jog Road, 4th Floor
West Palm Beach, FL 33411-2743
City Attorney
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
with a copy to:
County Attorney
Palm Beach County
P.O. Box 1989
West Palm Beach, FL 33401
Page 4
10. Indemnification. Each party shall be liable for its own actions and
negligence and subject to the limitations of Section 768.28, Florida
Statutes. The COUNTY shall indemnify, defend, and hold harmless the
CITY against any actions, claims, or damages arising out of the
COUNTY'S negligence in connection with this agreement, and the CITY
shall indemnify, defend, and hold harmless the COUNTY against any
actions, claims, or damages arising out of the CITY'S negligence in
connection with this Agreement.
II. Insurance.
a. Each party warrants and represents that it is self-insured for
General Liability and Automobile Liability under Florida
sovereign immunity statutes with coverage limits of $100,000 Per
Person and $200,000 Per Occurrence; or such monetary waiver
limits that may change and be set forth by the legislature. In the
event a Party maintains third-party Commercial General Liability
and Business Auto Liability in lieu of exclusive reliance on self-
insurance under Section 768.28, Florida Statutes, that party shall
agree to maintain said insurance policies at limits not less than
$500,000 combined single limit for bodily injury or property
damage. The parties agree to maintain or to be self-insured for
Worker's Compensation & Employer's Liability insurance in
accordance with Florida Statute 440.
b. The parties further agree that nothing contained herein shall be
construed or interpreted as: (I) denying to any party any remedy or
defense available to such party under the laws of the State of
Florida; (2) the consent of the State of Florida or its agents and
agencies to be sued; or (3) a waiver of sovereign immunity of the
State of Florida beyond the waiver provided in Section 768.28,
Florida Statutes.
c. In the event any party subcontracts any part or all of the Project
work hereunder to a third party, the contracting party shall require
each and every subcontractor to name the other parties as
"additional insured" on all insurance policies as required by the
contracting party. Any contract awarded for work under this
Agreement shall iriclude a provision whereby the contracting
party's subcontractor agrees to defend, indemnify, and pay on
behalf, save and hold other parties harmless from all damages
arising in connection with said contract.
d. When requested, each party shall provide any other party with an
affidavit or Certificate of Insurance evidencing insurance, self-
insurance and/or sovereign immunity status, which all parties agree
to recognize as acceptable for the above mentioned coverages.
e. Compliance with the foregoing requirements shall not relieve any
party of its liability and obligations under this Agreement.
Page 5
12. Equal Opportunitv. The COUNTY and the CITY agree that no person
shall, on the grounds of race, color, sex, national origin, disability,
religion, ancestry, age, marital status, or sexual orientation be excluded
from the benefits of, or be subjected to any form of discrimination under
any activity carried out by the performance of the Agreement.
13. Severability. In the event that any section, paragraph, sentence, clause, or
provision hereof be held by a court of competent jurisdiction to be invalid,
such shall not affect the remaining portions of this Agreement and at the
same shall remain in full force and effect.
14. Waiver of Breach. It is hereby agreed to by the parties that no waiver of
breach of any of the covenants or provisions of this Agreement shall be
construed to be a waiver of any succeeding breach of the same or any
other covenant.
15. Default. Termination. Opportunity to Cure. The parties expressly
covenant and agree that in the event either party is in default of its
obligations under this Agreement, the party not in default shall provide to
the defaulting party thirty (30) days written notice as an opportunity to
cure the deficiency before exercising any of its rights. Either party may
terminate this Agreement without cause by giving sixty (60) days prior
written notice. If the Agreement is terminated before the Project is
complete, the CITY shall pay all costs incurred and due under the terms of
this Agreement up to and including the date of termination.
16. Enforcement Costs. Except as otherwise provided herein, any costs or
expenses (including reasonable attorney's fees) associated with the
enforcement of the terms and/or conditions of this Agreement shall be
borne by the respective parties. This provision pertains only to the parties
to the Agreement.
17. Remedies. This Agreement shall be construed by and governed by the
laws of the State of Florida. Any and all legal action necessary to enforce
the Agreement will be held in Palm Beach County. No remedy herein
conferred upon any party is intended to be exclusive of any other remedy,
and each and every such remedy shall be cumulative and shall be in
addition to every other remedy given hereunder or now or hereafter
existing at law or in equity or by statute or otherwise. No single or partial
exercise by any party of any right, power, or remedy hereunder shall
preclude any other or further exercise thereof.
18. Amendment. None of the provisions, terms, or obligations in this
Agreement may be added to, modified, superseded, or otherwise altered,
except by written instrument executed by the parties hereto.
Page 6
19. Entirety of Agreement. The COUNTY and the CITY concur that this
Agreement, together with any exhibits attached hereto, sets forth the entire
Agreement between the parties, and that there are no promises or
understandings other than those stated herein.
IN WITNESS WHEREOF, the County of Palm Beach, Florida has caused this
Agreement to be signed by the Chair of the Board of County Commissioners and the Seal
of said Board to be affixed hereto and attested by the Clerk of said Board, pursuant to
authority granted by said Board, and the City of Boynton Beach has caused this
Agreement to be signed in its corporate name by its Mayor and its corporate seal to be
affixed hereto, attested by its City Clerk, the date and year first above written.
ATTEST:
SHARON R. BOCK,
CLERK & COMPTROLLER
PALM BEACH COUNTY, FLORIDA, BY
ITS BOARD OF COUNTY COMMISSIONERS
By:
By:
Deputy Clerk
Addie L. Greene, Chairperson
(SEAL)
ATTEST:
CITY OF BOYNTON BEACH
By:
By:
City Clerk
Mayor
(SEAL)
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
By:
By:
Assistant County Attorney
City Attorney
APPROVED AS TO TERMS AND CONDITIONS:
By:
Richard E. Walesky, Director
Environmental Resources Management
Page 7
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VI.-CONSENT AGENDA
ITEM D.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must he Turned
MeetineDates in to City Clerk's Office
0 August I, 2006 July 17, 2006 (Noou.) 0
0 August 15,2006 July 31. 2006 (Noon) 0
0 September 6, 2006 August 14,2006 QNoon) 0
0 September 19,2006 September 5, 2006 (Noon) ~
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
October 3, 2006
September 18, 2006 (Noon)
October t 7, 2006
October 2, 2006 (Noon)
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November 21, 2006
October 16,2006 (Noon)C;
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November 6, 2006 (N<XfV.j
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November 8, 2006
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NATURE OF
AGENDA ITEM
o Announcements/Presentations
o Administrative
~ Consent Agenda
o Code Compliance & Legal Settlements
o Public Hearing
o City Manager's Report
o New Business
o Legal
o Unfmished Business
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RECOMMENDATION:
Motion to approve full release of surety for the project known as the Watershed (Quantum Park lots 48 A, B &C) in
the amount of $75,166.30, and refund this amount to the project developer.
EXPLANATION:
The Watershed Treatment Programs, Inc., the developer of this project, placed cash surety with the City to guarantee
the installation and satisfactory operation of the water and sewer systems serving the project. All of these utilities
have been installed and have operated as expected throughout the one-year warranty period. The snrety may
therefore be returned to the developer (Watershed Treatment Programs, Inc., 200 Congress Park Drive, Suite 100,
Delray Beach, FL 33445),
PROGRAM IMPACT: None
FISCAL IMPACT: None
UTILITIES
Department Name
ALn~>v~~
- . ~- ~::?
Departme \
XC:
(\vpeter Mazzella (w/copy of attachments)
Chris Roschek "
Mary Munro, Finance Dept.
City Attorney
File
"
S:\BULLETlN\FORMSIAGENDA ITEM REQUEST FORM.DOC
Ll RETURN CHECK TO DEPT.
CITY OF BOYNTON BEACH
DIRECT PAYMENT REQUISITION
Please lssue a check In the amount $75,166.30
TO: Watershed Treatment Programs, Inc,
200 Congress Park Drive
Suite 100
Delray Beach, FL 33445
FOR: Full release of cash surety for the project known as Watershed (Quantum park Lots 48A,B &C)
Commission Approval:
Requested By:
Peter Mazzella, Deputy Utilities Director
fk17~
Date:
October 18, 2006
Approvals:
Div Head
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FUND DEPT BASIC ELE OBJ AMOUNT
401 0000 220 99 00 75,166.30
75,166.30
Finance Dept.
City Manager
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VI.-CONSENT AGENDA
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Form Must be Turned
Meetine. Dates in to Citv Clerk's Office Meetimz Dates in to City Clerk's Office
0 August I, 2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18,2006 (Noon)
0 August I 5, 2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) ISI November 21,2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ISI Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Return cash bond of $22,4] 2.50 to Southern Construction and Design for the project known as Bayfront.
EXPLANATION:
On September 27,2006, the Building Division sent to the Finance Department a cash bond of$22,4]2.50 for the completion
ofthe pennined work for the project known as Bayfront located at II ] Bayfront Drive, The work has been completed and the
Certificate of Occupancy was issued on September 28, 2006,
PROGRAM IMPACT: None
FISCAL IMPACT: None
ALTERNATIVES: None
Quintus L. Gr
u.
, Manager's Signature
Development Department
Department Name
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SIBULLETlNlFORMSIAGENDA ITEM REQUEST FORM.DOC
BOYNTON BEACH
S61747-0211
DAVIE
954423~4 221
MIRAMAR
305~829~7250
HOMESTEAD
30.\241~5617
-
William Bucklew
Buildiug Official
City of Boyuton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL. 33425-0310
November 2, 2006
RE: Permit #: 05-0921
Project: Bay Front
Project #: 230416
Please consider this a written request for the retrieval of Southern
Homes's surety bond check in the amount of 22,412.50. The surety bond
was for a temporary certificate of occupancy for building 1, permit # 05-
0921 at Bay Front. We have complied with the stipulations of the
agreement and have obtained a certificat occupancy for th'
If you have any questions please 0 contact me at
Thank you for your time and on this matter,
NORTH MIAMI BEACH Regards,
305~9404028
NAPLESfFT.MYERS
866.33CJ-OAKS
239~99H777
MELBOURNE
321123~9595
Jorge
Const ction Manag..,
Southern Homes of Palm Beach
"
\I
ST ATE OF FLORIDA
COUNTY M BEACH
The foreg
of 2006 by
an oath.
Signature of person taking acknowledge
CORPORATE HEADQUARTERS
12900 SW 1281h St,e8l
Miami, fL 33186
305971 0102
>
Title or Rank:
Serial number, if
EXHIBIT "A"
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH FL 33425
C E R T I F I CAT E
o F
OCCUPANCY
Issue Date
9/28/06
Parcel Number
Property Address
08-43-46-04-17-001-1110
111 BAY FRONT DR
BOYNTON BEACH FL 33435
BAYFRONT
BAY FRONT
INFILL PUD
Subdivision Name
Legal Description
Property Zoning
Owner . . .
SOUTHERN HOMES OF PALM BCH LLC
12900 SW 128TH ST #100
MIAMI FL 33186
Contractor
SOUTHERN CONSTRUCTION & DESIGN
Application Number.
Description of Work
Construction Type
Occupancy Type
Flood Zone
OCCUPANCY LOAD
AUTOMATIC SPRINKLER SYSTE
EDITION OF CODE . .
05-00000921 000 000
TOWNHOUSE
TYPE VI/UNPROTECTED
RESIDENTIAL
B FLOOD ZONE/MIN FLOODING
200.00
YES
2001
SPECIAL CONDITIONS
BUILDING #1
111-124 BAYFRONT DR
Approved {!J~ir;al./1t~, /
VOID UNLESS SIGNED BY BUILDING OFFICIAL
The described portion of the structure has been inspected for
compliance with the requirements of the code for the occupancy
and division of occupancy and the use for which the proposed
occupancy is classified.
EXHIBIT "8"
DEPARTMENT OF DEVELOPMENT
BUILDING DIVISION
MEMORANDUM NO. 06-133
TO: Bill Mummert, Director of Finance
FROM: William C. Bucklew, Building Official
DATE: September 27, 2006
SUBJECT: CASH BOND - BA YFRONT - III BA YFRONT DRIVE
Attached is a check for $22,412,50 from Southern Construction and Design, This is a cash surety for the
project known as Bayfront and is to be held until all outstanding issues of their temporary Certificate of
Occupancy are completed, This should occur within 30 days,
Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Occupancy,
the surety will be returned,
WCB:rs
Attachments/letter from Carlos J, Ballbe, P,A., P,E, and check
xc: Permit File # 05-921
EXHIBIT "C"
S:\Development\BUILDING\Memos\Cash Bonds. FY 2006\Bayfront 05-92 J ,doc
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SOUTHERN CQNSTJ!iUC:J;ION AND OIZSIGN
"PERMIT ACCOl,lNT"
12QoO SW 12lfrH aTllEET
MIAMI; tL 3:j186
PAY
TO THE
ORDER OF
BuildinSt>i"
5296
DATocI~#"~I-"'-'0501'10
$i]i;,;:h-:' !
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! City ofBo~ Beach
~.c..qW~'CIiJBANK
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DOLJ.ARS olD$;::
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I CiTY OF BOYNTON SSACH ',!
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EXHIBIT "D"
CJB
P.A.
Broward County:
4401 West Tradewinds Avenue
Suite 201
Lauderdale by the Sea, Fiorida 33308
Phone (954) 491-7811 ~
Fax (954) 491-7825 LiJ
CARLOS J. BALLBE, P .A.
Consulting Engineers
Dade County:
12945 Southwest 132"' Street
Unit 5
Miami, Florida 33186
Phone (305) 253-1970
Fax (305) 253-0897
D
September 25, 2006
Mr, William C. Bucklew
Building Official
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425-0310
Re: BA YFRONT
Project Number 230416
Dear Mr. J3ucklew:
Enclosed please find a signed and sealed copy of the Engineer's Cost Estimate for the Site Permit
items that need to be completed at the above referenced project. We have estimated cost of
completing the work to be $20375,00, Following please find the performance bond calculations:
Site work cost =
$20,375.00
10% additional bond amount =
$ 2,037.50
Total bond amount =
$22.412.50
If you have any questions or require additional information, please do not hesitate to call our office,
Sincerely,
carlos~ a1lbe, P.E,
cc: Hector Garcia, SOUTHERN HOMES
H:\Projects\230416 _ BaylJont\Cenificatinnslb\dg depl bond.lelwpd
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,
CARLOS J. BALLBE, P .A.
Consulting Engineers
4401 West Tradewinds Avenue. Suite 201
Lauderdale by the Sea, Florida 33308
Phone (954) 491-7811 Fax (954) 491-7825
September 25, 2006
PROJECT NAME:
BAYFRONT
ENGINEER'S COST ESTIMATE FOR SITE PERMIT PENDING ITEMS
Utilities Deoartment
Replace risers in backflow preventers:
Install adapter meter nut bldg. 3 & 4:
Adjust permanent sample station height:
Raise meter box bldg, 1:
Concrete collars for 1.2, Clubhouse:
Move Palm trees in 3 locations:
Easment for east side of US1 needs to verified:
Sewer service at new home needs to be adjusted:
Sub-total Enaineerina Deoartment =
1 EACH $5.000.00 $5,000.00
2 EACH $100,00 $200,00
1 EACH $200,00 $200.00
1 EACH $100,00 $100.00
3 EACH $50.00 $150,00
3 EACH $100.00 $300.00
1 EACH $200.00 $200.00
1 EACH $200,00 $200,00
$6.350,00
1 EACH $2,500,00 $2,500.00
1 EACH $500,00 $500.00
$3.000,00
Sub-total Utilities Deoartment =
EnaineerinQ Deoartment
Clean catch basins:
Add rpm's to bullnose at entrance:
Landscaoina Department:
Missing Oaks, Dahoon, Majule Palm and much:
Sign wall:
1 EACH
2 EACH
$6,025.00
$2,500.00
$6,025.00
$5,000.00
$11.025.00
Sub-total Landscapina Department =
..........
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Date:
Carlos J. Ballba
Registered Engi e Number 41811
State of Florida
EXHIBIT "F"
VI.-CONSENT AGENDA
ITEM E.
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Form Must be Turned
Meetin!! Dates in to Citv Clerk's Office Meetine Dates in to City Clerk's Office
0 August I, 2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18,2006 (Noon)
0 August 15,2006 July 31. 2006 (Noon) 0 October 1 7, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14, 2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) [8] November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [8] Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION:
Return cash bond of$22,412.50 to Southern Construction and Design for the project known as Bayfront.
EXPLANATION:
On September 27,2006, the Building Division sent to the Finance Department a cash bond of$22,412.50 for the completion
of the permitted work for the project known as Bayfront located at 111 Bayfront Drive. The work has been completed and the
Certificate of Occupancy was issued on September 28, 2006.
PROGRAM IMPACT: None
FISCAL IMPACT: None
ALTERNATIVES: None
Quintus L. Or
Development Department
Department Name
City Attorne / Finance
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BOYNTON BEACH
561-/42-021 !
DAVIE
954 423~4n I
MIRAMAR
305~82912.\O
HOMESTEAD
30.\247~5617
William Bucklew
Building Official
City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL. 33425-0310
November 2, 2006
RE: Permit #: 05-0921
Project: Bay Front
Project #: 230416
Please consider this a written request for tbe retrieval of Soutbern
Homes's surety bond check in the amount of 22,412.50. The surety bond
was for a temporary certificate of occupancy for building 1, permit # 05-
0921 at Bay Front. We have complied with the stipulations of the
agreement and have obtained a certificat f occupancy for th'
If you have any questions please ~ 0 contact me at
Thank you for your time and on this matter,
NORTH MIAMI BEACH Regards,
30594(}4028
NAPLES/FT.MYERS
866.330~OAKS
239~99n777
MELBOURNE
321123~9595
Jorge
Const ction Manag ."...c.
Southern Homes of Palm Beach
STATE OF FLORIDA
COUNTY M BEACH
The foreg
of 2006 by
an oath.
Signature of person taking acknowledge
CORPORATE HEADQUARTERS
12900 sw 128th Streel
Miami, FL 33186
305~971 ~O I 02
Title or Rank:
Serial number, if
_oIF1011d1
JRhera
Mf (M1..1UI7l OD5lM939
0llI131t010
EXHIBIT "A"
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH FL 33425
C E R T I F I CAT E
o F
OCCUPANCY
Issue Date
9/28/06
Subdivision Name
Legal Description
Property zoning
08-43-46-04-17-001-1110
111 BAY FRONT DR
BOYNTON BEACH FL 33435
BAY FRONT
BAY FRONT
INFILL PUD
Parcel Number
Property Address
Owner . . .
SOUTHERN HOMES OF PALM BCH LLC
12900 SW 128TH ST #100
MIAMI FL 33186
Contractor
SOUTHERN CONSTRUCTION & DESIGN
Application Number.
Description of work
Construction Type
Occupancy Type
Flood Zone
OCCUPANCY LOAD
AUTOMATIC SPRINKLER SYSTE
EDITION OF CODE . .
05-00000921 000 000
TOWNHOUSE
TYPE VI/UNPROTECTED
RESIDENTIAL
B FLOOD ZONE/MIN FLOODING
200.00
YES
2001
SPECIAL CONDITIONS
BUILDING #1
111-124 BAYFRONT DR
Approved ({d~i~al&~J /
VOID UNLESS SIGNED BY BUILDING OFFICIAL
The described portion of the structure has been inspected for
compliance with the requirements of the code for the occupancy
and division of occupancy and the use for which the proposed
occupancy is classified.
EXHIBIT "B"
DEPARTMENT OF DEVELOPMENT
BUILDING DIVISION
MEMORANDUM NO. 06-133
TO: Bill Mummert, Director of Finance
FROM: William C, Bucklew, Building Official
DATE: September 27, 2006
SUBJECT: CASH BOND - BA YFRONT - III BA YFRONT DRIVE
Attached is a check for $22,412,50 from Southern Construction and Design. This is a cash surety for the
project known as Bayfront and is to be held until all outstanding issues of their temporary Certificate of
Occupancy are completed, This should occur within 30 days,
Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Occupancy,
the surety will be returned.
WCB:rs
Attachments/letter from Carlos J, Ballbe, P,A" P,E, and check
xc: Permit File # 05-921
EXHIBIT "C"
S:\Development\BUILDlNG\Memos\Cash Bonds - FY 2006\Bayfront OS.921.doc
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5296
SOUTHERN CONSTBUel'iON AND OESIGN
"peRM\) ACCQUNT"
12aoo SW 1'!ill'r!-iSTREH
MIAMI; FL 33186
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DATO#~ ~.~.
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DOLLARS W___
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FOR$r~tl' ~~~~..~
11"00 5 2"l~1I" H:Ob 1'0 ~O SO"l.:
, City of soyntOtt BeaCh
PAY
TO THE
ORDER OF
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ClTY OF BOYNTON BEACH
Boynton Sea~h, FlorIda -
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EXHIBIT "D"
em
P.A.
Broward County:
4401 West Tradewinds Avenue
Suite 201
Lauderdale by the Sea, Florida 33308
Phone (954) 491-7811 f7l
Fax (954) 491-7825 LiJ
CARLOS J. BALLBE, P.A.
Consulting Engineers
Dade Countv:
12945 Southwest 1320d Street
Unit 5
Miami, Florida 33186
Phone (305) 253-1970
Fax (305) 253-0897
o
September 25, 2006
Mr. William C. Bucklew
Building Official
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425-0310
Re: BA YFRONT
Project Number 230416
Dear Mr. j3ucklew:
Enclosed please find a signed and sealed copy of the Engineer's Cost Estimate for the Site Permit
items that need to be completed at the above referenced project. We have estimated cost of
completing the work to be $20.375.00. Following please find the performance bond calculations:
Site work cost =
$20,375,00
10% additional bond amount =
$ 2,037.50
Total bond amount =
$22,412.50
If you have any questions or require additional information, please do not hesitate to call our office,
Sincerely,
carlos~ allbe, P,E.
cc: Hector Garcia, SOUTHERN HOMES
H:\PrQjecls\130416 ~ BayfroIlIICertific3Iion<;\bldg dept bond.kLv:pd
T''l.T..-.-.-.-.,.... L'-'-,'"
CARLOS J. BALLBE, P .A.
Consulting Engineers
4401 West Tradewinds Avenue, Suite 201
Lauderdale by the Sea, Florida 33308
Phone (954)491-7811 Fax (954)491-7825
September 25, 2006
PROJECT NAME:
BAYFRONT
ENGINEER'S COST ESTIMATE FOR SITE PERMIT PENDING ITEMS
Utilities Deoartment
Replace risers in backflow preventers: 1 EACH $5,000.00 $5,000,00
Install adapter meter nut bldg. 3 & 4: 2 EACH $100.00 $200.00
Adjust permanent sample station height: 1 EACH $200,00 $200.00
Raise meter box bldg, 1: 1 EACH $100.00 $100,00
Concrete collars for 1,2, Clubhouse: 3 EACH $50.00 $150,00
Move Palm trees in 3 locations: 3 EACH $100.00 $300.00
Easment for east side of US1 needs to verified: 1 EACH $200,00 $200.00
Sewer service at new home needs to be adjusted: 1 EACH $200,00 $200.00
Sub-total Utilities Deoartment = $6.350.00
Enoineerino Deoartment
Clean catch basins: 1 EACH $2,500,00 $2,500.00
Add rpm's to bullnose at entrance: 1 EACH $500,00 $500.00
Sub-total Enoineerino Deoartment = $3.000,00
Landscapino Department:
Missing Oaks, Dahoon, Majule Palm and much: 1 EACH $6,025,00 $6,025.00
Sign wall: 2 EACH $2,500,00 $5,000,00
Sub-total LandscaoinQ Department = $11.025.00
Carlos J. Saliba
Registered Engi e Number 41811
State of Florida
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EXHIBIT "F"
VI.-CONSENT AGENDA
ITEM F.
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must he Turned Requested City Commission
Meetinl! Dates in to City Clerk's Office Meetine: Dates
0 August],2006 July 17,2006 (Noon.) 0 October 3, 2006
0 August 15. 2006 July 31, 2006 (Noon) 0 October 17. 2006
0 September 6, 2006 August 14,2006 (Noon) 0 November 8. 2006
0 September 19,2006 September 5, 2006 (Noon) ~ November 21, 2006
Date Final Form Must be Turned
in to City Clerk's Office
September ] 8, 2006 (Noon)
October 2, 2006 (Noon)
October 16, 2006 (Noon)
0 Announcements/Presentations 0
NATURE OF 0 Administrative 0
AGENDA ITEM ~ Consent Agenda 0
0 Code Compliance & Legal Settlements 0
0 Public Hearing 0
November 6, 2006 (Noon)
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City Manager's Report -<
I
New Business CT'\
Legal
Unfinished Business
RECOMMENDATION:
Motion to approve the release ofa cash surety in the amount of$5,500,00 (Five Thousand Five Hundred Dollars and No
Cents,)
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EXPLANATION:
This surety was posted by Southern Homes of Pahn Beach III, LLC in connection with the Murano Bay POO, This surety
was posted as required by the Land Development Regulations for site restoration that may have been needed in connection
with the Land Development Permit. AlI work was completed 5/13/05 and accepted by the City, The warranty period expired
5/13/06. See Exhibit "A" for a copy of the memo transmitting the surety check to Finance (dated 4/29/03), a copy of the
Engineer's Estimate documenting the surety amount, and the Application Inquiry documenting date of acceptance of work.
PROGRAM IMPACT:
N/A
FISCAL IMPACT: (Include Aecount Number where funds will eome from.)
Funds being held in account #001-0000-220-99-00
ALTERNATIVES:
N/A
,:FPl
~
Public W orks/Engineering
Department Name
S,IBULLErJN\FORMSIAGENDA ITEM REQUEST FORM.DOC
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DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
MEMORANDUM NO. 03-075
FROM:
Diane Reese
Finance Director
H. David Kelley, Jr" PE/PSMV'
City Engineer
TO:
DATE:
April 29, 2003
RE:
MURANO BAY
RESTORATION SURETY AND ADMINISTRATION FEE
Attached please find check #143 issued by BankUnited in the amount of $5,500.00 from
Southern Homes of Palm Beach III LLC. This check represents surety for restoration, if needed,
for the above referenced project. It is to be returned upon satisfactory performance and final
site inspection,
Also attached is check #141 for the Administration Fee in the amount of $2,605,68 from
Southern Homes of Palm Beach III LLC, for the same project and on the same bank.
Please deposit in account #001-0000-341-91-07.
HDK/ck
Attachment: 2 checks (($5,500.00 & $2,605,68)
Cost Estimate
Xc: Ken Hall
Engineering Div. File
S:\Englneering\Kribs\Muranno Bay Admin. Fee & Cash Restoration Surety.doc
Exhibit "A" Sheet I of 3
~-
KEITH & BALLBE, INC.
Consulting Engineers
2201 West Prospect Road, Suite 100
Fort Lauderdale, Florida 33309
Phone (954) 489-9801 Fax (954) 489-9802
April 23, 2003
PROJECT NAME:
MURANO SAY
PROJECT NUMBER:
21-03-23
ENGINEER'S COST ESTIMATE FOR SITE RESTORATION
1
Restorate site including seed and mulch:
1 EACH
$5,000,00
$5,000,00
SURETY REQUIRED (110% OF ESTIMATE) =
$5,500.00
By:
~
Date: ~( ^- ~(')
Carlos J, Ballbe'
Registered Engineer No, 41811
State of Florida
Exhibit "A" Sheet 2 00
Application Inquiry
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Application number , . ,
Application status, date
Property .
PCN, . . .
Lot Number
03 00004068
FINALED
1420 N FEDERAL HWY
08-43-45-22-41-002-000)
67
'J/13/05
Zoning . . PUD PLANNED ZONED ) 13TRICT
Application type PD PAVING
Application date 10/16/03
Tenant nbr, name FOR TRACKING PURP')SE ONLY
~aster plan nbr, revwd by CG
Estimated valuation 2000
rotal square footage . 0
Public building NO
~ork description, qty
Pin number . . . . . . 447068
Application desc . . .
Press Enter to continue.
F3=Exit F5=Land inq F7=Appl names F8=Tracking inq F9=Bond inquiry FIO=Fees
Fll=Receipts F12=Cancel F13=Val calcs F14=Misc info F24=More keys
Exhibit "A" Sheet 301'3
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VI.-CONSENT AGENDA
ITEM G.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Connnission Date Final Form Must be Turned
Meetine Dates in to City Clerk's Office
0 August I, 2006
0 August] 5, 2006
0 September 6, 2006
0 September 19,2006
NATURE OF
AGENDA ITEM
Requested City Corrnnission
Meetin2 Dates
July 17. 2006 (Noon.) 0 October 3, 2006
July 31,2006 (Noon) 0 October 17, 2006
August 14,2006 (Noon) 0 November 8, 2006
September 5, 2006 (Noon) [gJ November 21, 2006
o AnnouncementslPresentations
o Administrative
[gJ Consent Agenda
o Code Compliance & Legal Settlements
o Public Hearing
Date Final Form Must be Turned
in to City Clerk's Office
September 18,2006 (Noon)
October 2, 2006 (Noon)
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October 16, 2006 (Noon) U\
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November 6, 2006 (Noon1='
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City Manager's Report
New Business
Legal
Unfinished Business
RECOMMENDATION: Motion to approve the release of a Perfonnance Bond (#SUROI0158 issued by Lincoln General
Insurance Co.) in the amount of$157,412.00 (One Hundred Fifty-Seven Thousand Four Hundred Twelve Dollars and No
Cents.)
EXPLANATION: This surety was posted by Premier Gateway Center Quantum LLP in connection with Premier Gateway
Buildings 95A and 95B project and as required by the Land Development Regulations for site restoration that may have been
needed in connection with this development (Building Permits #03-2894 and 03-2896.) All work on this project was
completed and accepted by the City 2/1 0/05, The warranty period expired 2/ I 0/06, with no outstanding items requiring
correction. See Exhibit "A" for a copy of the request for release of bond, perfonnance bond, and Application Inquiry forms
documenting certificate of completion..
PROGRAM IMPACT:
N/A
FISCAL IMPACT:
N/A
ALTERNATIVES:
N/A
;J;' L
ood, P ,E.
Public W orks/Engineering
Department Name
S,IBULLETIN\FORMSIAGENDA ITEM REQUESr FORM.DOC
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Exhibit "A" Sheet I of9
August 18, 2006
The City of Boynton Beach
Attn: Laurinda LoganlPublic Work Department
1000 East Boynton Beach Blvd.
Boynton Beach, FL 33435
.._ ~NGfNEER'NG
RE: Premiere Gateway Center Quantum LLP
Dear Ms, Logan:
In response to your letter dated August 10, 2006, please find the following information:
Project Name: Premiere Gateway Center at Quantum LLP
Surety Company: Lincoln General Insurance Company
Type of Surety and Surety Reference Number: Performance Bond - SUROlO158
I
Amount of Surety: $t57,412.00
Permit Number and/or Purpose of Surety: Building 8(95(A)03-28'(4/Building 9(95B)03-2896
If you research and verify that all the work has been completed and the warranty period has
expired, please prepare an Agenda Request and present it for commission action,
Please advise us of your findings and of the commission action.
Thanking you in advance for your help in this matter, 1 remain
Sincerely,
CECOMPANY
Burton Harri
Attorney-In-Fact
BH:bb
10131 sw 40th street. miami, florida 33165-3947 . phone: (305) 552-5414/ fax: (305) 226-7876
Exhibit "A" Sheet 2 of9
~,) tlSOROl0l58
;exHIBrr "N..3"
(LOR, CIwp. 7, Art. 1. Sec. J.B.)
(IJ)R, Cha~. 7.S, AI'!. U, Sec. 7.)
PBRFQp~"NCB BOND
.
KNOW ALL MBN aY THBSB PRBSENTS:
That [IJ [wo}. Premier Gate~y q,enter, at Ouantum liP r .Ia~ aall
I'JUNClPA!.. md Lincoln General Insurance C~"...ur.ty e=llIIi--..y ~ tD 40
"'...... ill tho slara of Monda, blll'lllDaftlr l'tIl!iIIm4 to If StlRBTY. lie Iu:Ih:l aM &m.ly ","=4
QIIfa the City oflloyn1aa :Soa _lIo 11 ' IIIl Qtm. SJQt ofFlarida, ~ ~&lcI
CITY. tba.fiUl m4ja.hum o{lfD.BInl l'OfJ. S. DollUll (tl;571,4l2.00
law.&l.=-y al'tbIO t1Dtted S_ ot to be pdd tD ~ City of'Ba)'lltDu:B1lIich. fa wbiQb
J'I.)'Dltlllf ~l IIIlI WIY bo lmd.. WIl bll1d. ollrReJ'va. aur hmw. _. adruimlltntDu.
81lpCfjl1181l1'1l 8Jld ~ johJtly IIZld .-"'llnIll)'. ftzm!y by thela prllllIIl1iI;
[WJnmJlAS. tb8 lIbov. ballDd I'lUNaPAL hu raoaiwd I.'DImlftIliom tbe CITY' fin'tho
~ ofa IlCbIhl.lllb4ivilliaa pllltlcllawn ... See Att!\ch~. lTerbage A . _ .uoh
namfiDa ill prier to """'pl...,c"'tl cL _tructlaJI. of tbD .Reqllfnd Jmpzv-.ci... )IteIClribed by
!be .lhbcIMli=, Planing and Requirwd IlDpra""",,_'" ....,.1.'1"'11.. c:::uptfln 2.5. ! IIlCl 6
1'!ltIpRtfvely o.f'h Lao4~RIlgultlliou afthe City of~:Bead!, ~ 1M
QG\J'LA. TIONS. pe.l'f8iumg Ie IIdd i!IIIbcfivJid.m:J S![
~. ~ above ba10i PRINCIPAL Iw~o!vod IlIJIImval fi'IlI!Q 1bc CITY far tbll
. ~Oll o1'a.....hotnpn>jectklzown.. See Attached Verbal!e B . qd Wc.b.' project
IbaJI CODStmct IIIld inmIl1 tho roquind pUbli.. l-to~"lIIIMlUB to .Ilfllo'.... t this !'rajege pIIrIIlIIIDt to the
tC!ll'mS af tIuI J'llQ:QjtJ md
WVRPBAS. PlUNCR'AL hu btllDD plIUIKlllW corWn. L..Master P~nni t.._
Pllr.lbit] [Land1leveIopJDllatpormitJ N~ At~~ the PBRMlT. far
conItn=ti~ of _d. Jloq1drtd l'mprovamenta, a COPY of \~bi,ch ill .ttIchDd herata.1lDd by l'Il1<<cmco
:nada . pad hareaf; 8Dd
WHBRllAS. It WI' aDO aftbe llCudI~QIl& of 8!dd R.'SCULA~ AeI PBRMl':!' lhat thi.
beM be lIXIlClQtecL
NOW. nmRJIll'ORB, 1hII_ditiOUI e'fl:bi* obliption.... _b 1!Iatitlheabav. bOlUJd
PRlNClP.AI. lhall In.n 1Iltlp=(f comply or ll8IDe aGlaw to 1l'*P1y Wlilh dIli tIIm2lI ebd gaQlfiriDDB
af.1Ifd PBRMlT. within the tbe &p""ified, an4 .11811 ill every ~t MfiIl (W][biIJ[JuIr][rlloIrJ
eblislltioB ~cfar aad UDd<< IDe 'plans thomn m'erfaQ to.. ~ thi. obJ1sa1km to be, void;
othenuise, it !$aU I'IlDWn ill fill) fctoa _ ~t. '
P"IlB 1 al4 papI
OOND PREMIUM BASElJ Or-.
t:lNAL CONT~CT PRICE
Exhibit "A" Sheet 3 of9
Thl!l PlUNCWAl:. Illld CITY II8=' that \bI!I City Eaain-- ~Y. .il:l writin,g. redUCI!I t.b.e
initial QmOunt Its!sd dlovl!I in RCeorda!lel5 with the requirelmeatJ of Jaid RBGt.lLA TIOMl.
Tb.e st.lR.B'I'Y UNCONDlTIONALI,Y COVJiN.ANTS AND AGRBl!S tbat if thl!l
PlUNClP~ fldlllD pllZ'fbrm lIZ) err my pan l;ItUlll DIlIIItNDClIm Wgd!: Z'C4.u1rood by .&fd PBltMrr
mil IUlGULATJONS wittJin the time .peeitisd. rhe ~TY, UpclIl tbh1y (30) da,YI wnlt=
nolice.== the CITY orilB IIJI:bDdud agoal or OfflClll:, of1he ~ fa tJj".PR.1NCIPAL Cl'lts
lUlborlZl:lll asllllt Dr o1Bcar, wiD 1bdhwlrh plldbtm IZI4 '''''''If\d:e rho at'orcaid 1laII~ liVllrk
IrId psy the clo<< dlareo( hlcllllll.a& h~ DOt lJmitld la, -sl1l7 ~." Ie... -. CODtlrlIOIIlIlolltl.
toplhc with 11II)> """'.,'" .stbllr &ct or 00nHq1I_1d, Shaukl the stDI.Ji'I'Y taU Dr re1\uI. fa
1'1ll'fbnR and aomp1otc the Slid.im.provamclQtz. CITY, in vinI oltbe pllblic i1lllinlt, healt&. Jafe[y
IIIld waIlIrC taGI:Dn lnVClJ\I= IIIIIf duI ilufuDllIIlII:lt in app.~.., ad.~ die idd pJu,iIa.lI hll\'e
the dg!at!" rDIarf to llZO' IIDd ~~lWIIIIIdieu..-~~ ~AL &:I1t:IIar ~, or bofl
Ii 1- -,ad ill equity _1~ lip ~~pJJy thlI .pecd& pll11bmwloe, lo which tba l'lUNapAl.
and BUllBTY ............liIorz.JIy qr'Ile.
Tbe J'RlNCIPAL ANb ST.llU3TY l"CRTBBR. JOIN'ILY A:ND SB'\IBR."t.T'YA~~ .
that thlo crn:". -* 1rJr .ptloa, -..n IiaWi IQe u.bi ID-~ or, ~ ~ puWa lIIl"~t
- tl!ICl!IIpt otlt.&k. __ ID 1><< ~ dio dmIUIdf~......,. ta cUll ibePIUN'CIPJu.
&hoWd M or iwtbse to do '0 m IK'----"O wffII thD tIlImr of.Ud PBRMlT. In the OVCllU CITY
JhouJ4 =nile I1l4 ItVrl oBbct to DIDla apt. Ibe PJUNClPAL .. StJKl.I]V.un be Jotadr 11IIII
IClVDQJ]y 0.&1" ~ Ie reiJd.... fho Cl1'I'Y' dJa 1r>taI ~ fIo -.t _~ I:rgt _c Ifniliwd
/D. ......-"ls IepJ. 1IDI!.........:..p.t .... fopIallr w.Ifh ., ~.... dino:tc err
~, ~ IZI8)" lie ....... IIIlIICBIlUilt "'_ ad!arD otl!ut !.IU. to ~ mU
ami -- aU - Qk~ !:Ir ~ or ~ilh.d Tm.t'''t...om- .t""'.......1 ta tile
1UIG'cl'U.'l1aNS _ PBJU.a,r.' .
IN' \\II'rNBSS WR'RRBOF. tho PlUNOIPAL bIIIIl!lxlICWed 1beae preuau ihU'~ day at'
-liLy 20 Of. '~'. .
(COlU'ORATB REAL)
Pmnier: Catemy Cffiter' at QEntun liP
(a. Plarlda
JU.:apd 10
BY:
, A'~ging Partner
~€~
A Managing Partner
(l'mpranonal:l!e l:QIparllio Bl!la.!)
I'Sgll2 o!4 PIIIl=B
Exhibit "A" Sheet 4 of9
ADDRESS:
-:....",
STATBOF r;rL/JIGI/J,4 )
COUNTY OF jlllil-hl i- tJt+ w )
-- ~ j.;- . r. are...
BEFORE ME personaJly appearedJ" cIt-/f~vn C'.twll1.JreMi who * Illll'SMA'ly
known to me, has prodUC~"~t:t e ldllJliliio~ ~_ ~ho ~ed
the fOnl b1strllmllJlt as [VtcetiIr I of fl.eMw- 'w'!J' CeAIer. a ~bI1aldli; . and
sevorallyacknowledged to and before mil that fhelrBbe] ecuted SIlllh ~ant as 8UCh officer
of said ClOtporation, and that the seal affixed to the forogoing b1slnlment is the oorporate sca.l of
said corporation and that it was affixed to laid inattllmcmt by dUll and regular corporate authority,
and that instnuncmt is the free act and deed of said corporation.
...=,.::sm...offidd,w... . ~~...
.
~J'r,. AnoMI__
. ~j MyCammlulonDD1IMI2
'\;..~. EllpiIH AId 21. 2007
(Seal)
-OR-
(INDIVIDUAL PRJNCIPAL)
.~
WTrNBSS:
BY:
ADDRESS: .
(SURETY SIGNATURE BLOCK)
WITNESS:
~~- /t~
, .
~~
Insurance Company
SURETY
.
(typed aamll) its attomey-in-fllOt
(power of attorney must be attaohed)
Burton Harris, Attorney-In-Fact &
Fla. Resident Agent #All1883
Pago 3 of 4 pas"
Exhibit "A" Sheet 5 of9
ADDRESS:
10131 S. W. 40th St.
Miami, FL 33165
STATE OF /'7012i p,,? )
COUNTYOF .!)/7.i>e )
BEFORBME personally appeared lhl,rtQn Harris wbo[is][lII'o]
pol1OD.uy known to me or [hu][bave] produced oersonall y ]gfM .
respectivoly] as identi.tication. and who executed the tbregolll8 instrument, andaoknowledged
before me tIW [heJ[8bo][Ib~] executed said instrument for the purpose expressed therein.
Wl'I'NBSS my hand aM otlicial seal this at h
My connnlssion expires:
BARBARA K. SATES
Notary Public, Stale 01 Florida
My comm. expo Aug. 29, 2005
Comm. No. DD 047770
dayo! Julv. 20-.,QA
A~~ /'/-/S~~
Notary Pub(ic
(Seal)
Plige 4 of 4 pages
Exhibit "A" Sheet 6 of9
Verbage "A" (subdivision plat known as)
A portion of Lot "74" and all of Lots "75" and "76"
Quantum Park @ Boynton Beach P.I.D" Plat No, 7,
as recorded in Plat Book 57 ,page 194, of the public
records of Palm Beach County,
Legal Description Bldg. 8 (95A)
All of lots "73-A" and "73-B", Quantum Park at
Boynton Beach P,LD" Plat No. 11, as recorded in
Plat Book 60, page 37 and a portion of Lot "74",
Quantum Park at Boynton Beach P.I.D" Plat
No, 7 as recorded in Plat Book 57, page 194, of
the public records of Palm Beach County.
Verbage "B" (project known as)
Premier Gateway Center at Quantum LLP
Verbage "c" (Land Development Permit Number)
Building 8 (95A) 03-2894
Buildihng 9 (95B) 03-2896
'~-
Exhibit "A" Sheet 70f9
LINCOLN GENERAL INSURANCE COMPANY
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That Lincoln General Insurance Company, organized and existing by virtue of the
Laws of the Commonwealth ofPennsy1vanta, does hereby nominate. constitute and appoint:
Burton Harris, Christine Marshall Harris, and Marina Mercedes Ramil
its true and lawful attomey(s)-in~fact to sign, seal and execute for and on its behalf, as surety, bonds, undertakings, and other
obligatory instruments of similar nature in an amount not to exceed and to bind it thereby as fully and to the same extent as if
such instruments were signed by a duly authorized officer of the corporation, and all the acts of said Attorney, pursuant to the
authority hereby given are hereby ratified and confirmed.
RESOLVED that this Power of Attorney is granted and is signed, sealed and notarized with facsimile signatures and seals under
authority of the following resolutions adopted by the Board of Directors of Lincoln General Insurance Company on the 4th day of
September, 2002.
RESOLVED that the President, an Executive or Senior Vice President, or any Vice President of the Company, together with the
Secretary or any Assistant Secretary are hereby authorized to execute Powers of Attorney appointing the person(s) named as
Attomey(s)-in-Fact to date, execute, sign, seal and deliver on behalf of the Company, fidelity and surety bonds, undertakings, and
other similar contracts of suretyShip, and any related documents.
RESOL YED FURTHER that the signatures of the officers making the appointment, and the signature of any officer certifying
the validity and current status afthe appointment. may be facsimile representations of those signatures; and the signature and seal
of any notary, and the seal of the Company, may be facsimile representations of those signatures and seals, and such facsimile
representations of those signatures and seals, and such facsimile representations shall have the same force and effect as if
manually affixed. The facsimile representations referred to herein may be affixed by stamping, printing, typing, or photocopying.
IN WITNESS WHEREOF, Linco!n General Insurance Company has caused its corporate seal to be affi;xed, and these presents to
be signed by its duly authorized officers this 4th day of September, 2002.
Atte~ -;;~
The Commonwealth of Pennsylvania
York County
On this 4th day of September, 2002, before me personally came Gary C. Bhojwani, to me known, who being duly sworn, did
depose and say: that he is the President of the Corporation described in and which executed the above instrument: that he knows
the seal affixed to the aforesaid instrument is such corporate seal and was affixed thereto by order and authority of the Board of
Directors of said Company; and that he executed the sai . . nd the same was his free act and
deed.
Notary Public
The Commonwealth of Pennsylvania
York County
I, Gary Orndorff, Secretary of Lincoln General Insurance Company, a corporation of the Commonwealth of Pennsylvania do
hereby certify that the above and foregoing is a full, true and correct copy of Power of Attorney issued by said Company, and of
the whole of the original and that the said Power of Attorney is still in full force and effect and has not been revoked, and
furthermore that the Resolution of the Board of Directors, set forth in the said Power of Attorney is now in force.
IN 'U"lfrESS WHEREOF, I have hereunto set my hand "2M~xed the seal of said Company, at York, Pennsylvania,
'..,., July. ~
~ ref,S retary
this
~
:P2JOI01
CITY OF BOYNTON BEACH
Application Inquiry
Exhibit "An Sheet 8 of9
,OL Number
03 00002894
CERTIFICATE OF COMPLETION 2/10/05
1920 HIGH RIDGE RD
08-43-45-20-25-000-0731
PL 11 73A
,pp1ication number . . .
~p1ication status, date
'r~""erty .
,
:oning . . PID PLANNED INDUSTRIAL DEV.
Ipp1ication type CB COMMERCIAL BUILDING
Ipp1ication date 7/31/03
'enant nbr, name SHELL BLDG ONLY BLDG 8
laster plan nbr, revwd by JP
:stimated valuation 2535434
'ota1 square footage . 0
'ub1ic building NO
lork description, qty
'in number. . . . . . 286888
Ipplication desc . . .
~ress Enter to continue.
~3=Exit F5=Land inq F7=Appl names F8=Tracking inq F9=Bond inquiry FIO=Fees
~ll=Receipts F12=Cancel F13=Val calcs F14=Misc info F24=More keys
BP200I01
CITY OF BOYNTON BEACH
Application Inquiry
Exhibit "A" Sheet'! of'!
/\'pp1ication number . . .
/\'pplication status, date
Property .
PCN. . . .
~ot Number
03 00002896
CERTIFICATE OF COMPLETION 2/10/05
1980 HIGH RIDGE RD
08-43-45-16-31-000-0760
60ning . . PID PLANNED INDUSTRIAL DEV.
/\'pplication type CB COMMERCIAL BUILDING
/\'pplication date 7/31/03
fenant nbr, name SHELL BLDG ONLY BLDG 9
~aster plan nbr, revwd by JP
,stimated valuation 2535434
fotal square footage . 0
oublic building NO
vork description, qty
oin number. . . . . . 039200
'\pplication desc . . .
?ress Enter to continue.
r3=Exit F5=Land inq F7=Appl names F8=Tracking inq F9=Bond inquiry FlO=Fees
rll=Receipts F12=Cancel F13=Val calcs F14=Misc info F24=More keys
~..
. r....
.... h- '
"'F..;", _\
,,' F .'
VI.-CONSENT AGENDA
ITEM H.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meetine. Dates in to Citv Clerk's Office
0 August 1,2006 July 17, 2006 (Noon.) 0
0 August 15,2006 July 31. 2006 (Noon) 0
0 September 6, 2006 AuguSl14,2006 (Noon) 0
0 September 19,2006 September 5, 2006 (Noon) [8:J
Requested City Commission
Meetim! Dates
Date Final Form Must be Turned
in to City Clerk's Office
October 3. 2006
September 18, 2006 (Noon)
October 17, 2006
October 2, 2006 (Noon)
November 8, 2006
October 16,2006 (Noon)
C>
en
November 6, 2006 (Noontz:
o
<:
I
-.J
0 AnnouncementslPresentations 0
NATURE OF 0 Administrative 0
AGENDA ITEM [8:J Consent Agenda 0
0 Code Compliance & Legal Settlements 0
0 Public Hearing 0
City Manager's Report
New Business
-
::J::
C")
o:::j
:::j-<
-<0
0'"
"-OJ
fTlo
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(j)......
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:z:
November 21,2006
Legal
Unfmished Business
C>
C>
RECOMMENDATION: Approve by motion a correction to the two-year contract for custodial cleaning services
which was awarded to First Genesis Lawn Service, Inc.
EXPLANATION: On September 6,2006 the Commission approved an award to First Genesis Lawn Service, Inc., in
the amount of$191,724.00 for a two-year contract. The Vendor's contract, which was based on their bid, contained a
transcription error by improperly designating the hourly rate for scheduled special projects as $14.00 rather than $19.00 as
bid. Since the transcription error is only in the limited category of additional specialized work it does not increase the overall
bid.
PROGRAM IMPACT: None
FISCAL IMPACT: None
ALTERNATIVES:
None
kC.M 'S'
It)' anager sIgnature
Assistant to City Manaller ~
(j~ ~, ~=~:;;inance
~
Department Head's Signature
City Attorney
Department Name
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
(
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM B.3
r;~
\[(
"
Requested City Commission Date final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meelinl! DaJ~~ in to City Clerk's Office Meetine Dates in to City Clerk's Office
0 August 1, 2006 July 17, 2006 (Noon.) 0 October J, 2006 September] 8, 2006 (Noon)
0 August 15.2006 July 31, 2006 (Noon) 0 October] 7. 2006 October 2, 2006 (Noon)
~ September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 Octobt.T 16,2006 (Noon)
0 September 19.2006 September 5. 2006 (Noon) 0 November 21, 2006 November 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
0 Announcements/Presentations 0 City Manager's Report
0 Administrative 0 New Business
~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
co:
RECOMMENDATION: A motion to award the "TWO- YEAR CONTRACT FOR CUSTODIAL CLEANING SE!i:VICB$C':
FOR FACILITIES" Bid # 042-2511-06/JA to First Genesis Lawn Services, Inc., of Boynton Beach, Florida. in the amounr 'of,
.J:
$ 191.724.00 for each year ofthe two (2) year contract.
EXPLANATION: On June 14,2006, Procurement Services opened and tabulated five (5) proposals, All proposals were
reviewed and it was determined that for Areas B through H, First Genesis Lawn Services, Inc., was the lowest, most
responsive, responsible bidder who met all specifications. The following areas were excluded: Area A (City Hall Complex),
continues to be cleaned with in-house staff; Area II (East Water Treatment Plant) & Area 12 (Utilities
AdministrationlOperarions), continue contracting with RESPECT, a State recognized organization, employing the
handicapped; and Area J1 (Mausoleum Chapel Area) and Area J2 (Cemetery Mainrenance Building OfficelRestroom), to be
cleaned by the Parks Division Staff,
EXTENSION PROVISION: The provisions of this bid award will allow for two (2) additional one (1) year eXlensions at the
same tenns, conditions, and prices subject to vendor acceptance, satisfactory perfonnance and determination that the renewal
is in the best interest of the City.
PROGRAM IMPACT: The intent of this bid is to obtain firm pricing for a two-year period for contractual custodial services
for the City of Boynton Beach's various facilities.
FISCAL IMPACT:
BUDGET ACCOUNT#
001-2511-51-034-10
ESTIMATED BUDGET
$191,724.00IYear
AL TERNA TIVES: The City could hire their own employees, but would result in paying more, and also the City would have
10 pay full benefils.
S:\BULLETIN\FORJ\.!S\AGENDA ITEM REQUEST FORM.DOC
(((
"\
Y
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
~
C' Manager's Signature
Procurement Services
Department Name
Distribution:
Paula LeBlanc - Facilities Management Supervisor
Jeffrey R Livergood - Director of Public Works
Chris Roberts - Assistant Director of Public Works
File
S,\BULLErIN\FORMSIAGENDA ITEM REQUESr FORM.DOC
- .~
.'.".'
~ ~-~,
l~~
1 RESOLUTION NO. R 06-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING THE AWARD OF BID NO. 042-2511-
6 06/JA), TWO YEAR CONTRACT FOR CUSTODIAL
7 SERVICES FOR CITY FACILITIES" FOR AREAS
8 "B" THROUGH "H" TO FIRST GENESIS LAWN
9 SERVICES, INC., FOR AN ESTIMATED ANNUAL
10 EXPENDITURE OF $191,724.00; AUTHORIZING
11 THE MAYOR TO EXECUTE SAID CONTRACT;
12 AND PROVIDING AN EFFECTIVE DATE.
13
14 WHEREAS, on June 14,2006, Procurement Services received and tabulated five (5)
15 proposals, and it was determined that areas "B" through "H" be awarded for a two year
16 period to First Genesis Lawn Services, Inc., for an estimated annual expenditure of
17 $191,724.00.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
19 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
21 being true and correct and are hereby made a specific part of this Resolution upon adoption
22 hereof.
23
Section 2.
The City Commission of the City of Boynton Beach, Florida, hereby
24 approves the award, for a two year period, of areas "B" through "H" to, First Genesis Lawn
25 ervices, Inc., for an estimated annual expenditure of$191,724.00, and authorizes the Mayor
26 0 execute the Agreement between the parties, a copy of which is attached hereto.
27
Section 3.
That this Resolution shall become effective immediately.
28
:\CA\RESO\Agreements\Bid Awards\Bld Award -Custodial Services _ First Genisis.doc
1 PASSED AND ADOPTED THIS ~ day of September, 2006,
2
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6 Mayor - Jerry Taylor
7
8
9 Vice Mayor - Carl McKoy
10
11
12 Commissioner - Robert Ensler
13
14
15 Commissioner - Mack McCray
16
17
18 Commissioner - Muir C, Ferguson
19 ATTEST:
20
21
22
23 City Clerk
24
25
26 (Corporate Seal)
27
28
29
30
31
32
S:\CA\RESO\Agreements\Bid Awards\Bid Award -Custodial Services - First Genisis.doc
The City of
Boynton Beach
l'roc:unmmt Seniu:s
100 E. Boynton Beru:h Bordewud
P.O. Box 310
Boynton lIaJch. F10riJa 33425-0310
Tdeplume: (561) 742-6310
FAX: (561) 742-6316
Memo
To! Paula Leblanc, Facilities Management Supervisor
From: Bobby Jenkins, Ass!. Director of FinancelProcurement ~
CC: Christine Roberts, Ass!. Director of Public Works
Date; August 3, 2006
ReI Two-Year Contract for Custodial Services - Bid #042-2511.oo/JA
Procurement ServIces has reviewed the final tabulation sheets and has determined that Rrst
GenesisITLB Maintenance Inc. (Owned by First Genesis Lawn & Maintenance) Is the lowest, most
responsive, responsible bidder who met all specifications, I have confacted three references listed by
First Genesis (HUI YorK Corp., Buy The Square Yard & JL Unlimited Inc.) all three references were for
cleaning services only and indicated that they were very pleased with the services rendered by Flrsl
Genesis, I also am concerned about the dramallc difference in bid price between the first and the
second lowest bid, but First Genesis like aU bidders had the opportunity to walk through the locations to
be cleaned and quote accordingly. As)'OU noted in your memo dated July 25, 2006 n will be Facilities
Managements responsibility to ensure contract compliance, however I will add specifIC language to the
contract outlining in detaO that the City expects full compliance with each and ever deliverable ask for in
the bid proposal, 1f)'OU have any further question or concems please conlact my office.
1
AGREEMENT FOR Revised 08/14/2006
TWO-YEAR CONTRACT FOR CUSTODIAL SERVICES
FOR CITY FACILITIES
THlS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City", and FIRST GENESIS LAWN SERVICES, INC. hereinafter referred to as "the
Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION, The Contractor is retained by the City to perform custodial
services in connection with the bid designated. TWO-YEAR CONTRACT FOR
CUSTODIAL SERVICES FOR CITY FACILITIES. Bid #042-2511-06/JA
2. SCOPE OF SERVICES, Contractor agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. TIME FOR PERFORMANCE. Work under this contract shall commence upon the
giving of written notice by the City to the Contractor to proceed, Contractor shall perform all
services and provide all work required pursuant to this agreement by SEPTEMBER 30. 2008,
unless an extension of such time is granted in writing by the City,
4. PAYMENT. The Contractor shall be paid by the City for completed work and for
services rendered under this agreement as follows:
a. Payment for the work provided by contactor shall be made as provided on exhibit "A"
attached hereto, provided that the total amount of payment to Contractor shall not exceed
$13.487.00 per month. for Areas 'B' through 'H' only. without express written modification
of the agreement signed by the City,
Final payment of any balance due the Contractor of the total contract price earned will be made
promptly upon its ascertainment and verification by the City after the completion of the work
under this agreement and its acceptance by the City,
Payment as provided in this section shall be full compensation for work performed, services
rendered and for all materials, supplies, equipment and incidentals necessary to complete the
work as provided on Exhibit "A",
The Contractor's records and accounts pertaining to this agreement are to be kept available for
inspection by representatives of the City and State for a period of three (3) years after final
payments. Copies shall be made upon request.
5. COMPLIANCE WITH LAWS. Contractor shall, in performing the services
contemplated by this service agreement, faithfully observe and comply with all federal. state and
local laws, ordinances and regulations that are applicable to the services to be rendered under this
agreement.
6. INDEMNIFICATION. Contractor shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
CA-I
portion thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Contractor's own employees, or damage to
property occasioned by a negligent act, omission or failure of the Contractor.
7. INSURANCE. The Contractor shall secure and maintain in force throughout the duration
of this contract comprehensive general Iiabi]ity insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount of
$],000,000 (see Attachment 'An).
8. INDEPENDENT CONTRACTOR. The Contractor and the City agree that the Contractor
is an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Contractor nor any employee of Contractor shall
be entitled to any benefits accorded City employees by virtue of the services provided under this
agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industria] insurance program,
otherwise assuming the duties of an employer with respect to Contractor, or any employee of
Contractor.
9. COVENANT AGAINST CONTINGENT FEES. The Contractor warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Contractor, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working sole]y for the Contractor, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
10. DISCRIMINATION PROHIBITED. The Contractor, with regard to the work performed
by it under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies,
11. ASSIGNMENT. The Contractor shall not sublet or assign any of the services covered by
this agreement without the express written consent of the City.
12. NON-WAIVER, Waiver by the City of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision,
13, TERMINATION. The City reserves the right to terminate this contract without cause
effective thirty days from the date of the written notice.
Liability of the bidder for any and all such vioIation(s) shall not be affected by any such
termination and his surety as required by the bidding documents, shall be enforced for any
additional cost incurred to complete the annual contract.
CA-2
In the event of the death of a member, partner or officer of the Contractor, or any of its
supervisory personnel assigned to this agreement, the surviving members of the Contractor
hereby agree to complete the work under the terms of this agreement, ifrequested to do so by the
City. This section shall not be a bar to renegotiations of this agreement between surviving
members ofthe Contractor and the City, if the city so chooses.
] 4. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida, Further, this agreement shall be construed under Florida
Law.
]5. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Attention: Paula Leblanc, Facilities Management Supervisor
Notices to Contractor shall be sent to the following address:
16, INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. This agreement
may be amended only by written instrument signed by both city and Contractor.
DATED this _ day of
200 .
CITY OF BOYNTON BEACH
FIRST GENESIS LAWN SERVICES. INC.
Mayor
Contractor
Title
Attest! Authenticated:
(Corporate Seal)
City Clerk
CA-3
Approved as to Form:
Office of the City Attorney
CA4
Attest! Authenticated:
Secretary
((Y
\! I
'\
Y
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM NO. 06-079
DATE:
Bobby Jenkins, Assistant Director of Finance / PROCUREMENT
Jeffrey R. Livergood, Director of Public Works ~ III
Christine Roberts, Assistant Director of Public WorkscR
Paula J, Leblanc, Facilities Management superviso~
July 25, 2006
TO:
THRU:
FROM:
RE:
Two-Year Contract for Custodial Services - Bid #042-2511-06/JA
I have reviewed the bid tabulation sheets and have found First Genesis Lawn
Services, Inc. to be the lowest bidder for Areas B through H; the following areas
were excluded,
. Area A (City Hall Complex) -
Continue to clean with in-house staff.
. Area 11 (East Water Plant) & Area 12 (Utilities Administration/Operations) -
To be contracting with RESPECT, a state recognized organization
employing the handicap.
. Area J1 (Mausoleum Chapel Area) and Area J2 (Cemetery Maintenance
Building Office/Restroom) -
To be cleaned by the Parks Division staff.
As part of my review of the bid submitted by First Genesis Lawn Services, I did
attempt on several occasions to contact the four references listed as part of their
Bidder's Qualifications. The only references to respond to my phone call were
both from Palm Beach County; one from Parks & Recreation and one from the
Downtown Area, Both references have only contracted with First Genesis for lawn
maintenance services, One of the references did acknowledge that he has
contracted with the company's listed Staff & Building Manager, Tommy Brown
(TLB Maintenance), for custodial services, It is important to note that First
Genesis has not proved that they have the requisite corporate qualifications for
custodial services, but I acknowledge that they have listed Mr. Brown as an
employee, However, we can only hold First Genesis accountable for their
performance as a company, not their employees. In other words, we would have
no contractual relationship with the employees of First Genesis.
Bobby Jenkins
July 25, 2006
Page 2
I have also considered the $98,892 between the first and second lowest (U.S,S,I.)
bidders for Areas B through H, When the low bidder is this much lower in price, I
am concerned that the bidder may have missed something in the contract
specifications. This, however, is an operational matter as it is the responsibility of
Facilities Management to ensure contract compliance,
Therefore, in evaluation and review of these issues, I must defer any award
recommendation to you, I ask that Procurement ensure that First Genesis has
complied with all requirements of the bid process, including specific evaluation of
references, Should you determine that First Genesis is qualified to perform this
work, then I will ensure that the quality of work complies with the bid specifications.
The estimated expenditure for FY06/07 for this bid in Account #001-2511-519-
34,10 (Janitorial Services) is $191,724 as broken down below,
Areas B -H
Anticipated Areas to come on-line in FY06/07
Semi-Annual Deep Cleaning at Fire Stations (4)
Carpet/Furniture Cleaning
=
$161,844
$4,880
$16,000
$9,000
=
=
=
Should you need any additional information, please call me,
Copy:
Wally Majors, Recreation & Parks
Jody Rivers, Recreation & Parks
Tony Lombardi, Utilities
Barbara Conboy, Utilities
Tony Taylor, Facilities Management Crew Supervisor
PW Files
EXHIBIT -A-
PROPOSAL BLANK
BID PORPOSAL TO THE CITY OF BOYNTON BEACH. FLORIDA
To All Bidders:
Date: x,,__ / 3) :2 j){) "
The undersigned declares that he/she has carefully examined the specifications and is thoroughly
familiar with its provisions and with the quality, type, and grade of service called for. This bid
will be evaluated and awarded by location. The City reserves the ri2ht to sptit the award of
this contract with e:iistin2 City custodial staff. if it is determined to be in the. best interest of
the City. The bidder is cautioned to ensure that the bid prices entered on. the Schedule of
Prices for each arca reflects all work required.
When submitting more than one bid proposal price for this service, indicate how many individual
and/or combination items(s) are to be tabulated and considered. Attach a separate proposal sheet
for each.
The undersigned proposes to deliver the services for the "TWO-YEAR CONTRACT FOR
CUSTODIAL SERVICES FOR CITY FACILITIES" in accordance with the specifications
for the sum of:
$ 2~ 99 1. bJ hJ per month
T AL SUM FOR ALL AREAS
A
CITY HALL COMPLEX - 100 East Boynton Beach Blvd.
City Hall and Chambers (24,853 SQ. ft.)
East Wing (14,981 sq. ft.)
West Wing (17,652 sq. ft.)
Parking Garage (53,347 sq. ft.)
Police Station (19,896 sq, ft.)
Fire Station #1 Admin. Office (2,784 sQ. ft.)
$.5: s"JdA
B
Cost for AREA A:
1913 Schoolhouse Musemn (8,000 sq. ft.) - 129 E. Ocean Ave.
1913 Schoolhouse Musemn Exlnbits
Code Enforcement Trailer (1,500 sQ. ft,) - 125 E. Ocean Ave.
Kid's KingdomRestrooms (sq. ft. nla)-131 E', Ocean Ave.
Art Center (6,600 SQ. ft.) - 125 S.E. 2'" Avenue
Civic Center (9,770 sQ. ft.) - 128 E, Ocean Avenue
Library/New Section (30,000 sq. ft.) - 208 South Seacrest Blvd,
Library - Mid Day Restroom Cleaning
Madsen Center (6,600 sq. ft.) - 125 S.E. 2'" Avenue
Cost for AREA B:
$ 2;, '} 77./J.
34
TillS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
F
G
H
11&12
11
12
J1&.r2
Jl
J2
Cost for AREA D: $
Barton Cemetery Restroom Building (200 sq, ft.) - N,W, 5 Street & 10 Ave.
Galaxy Pk Restrooms (160 sq, it.) - 461 W Boynton Bch Blvd.
Palmetto Greens Park Restroom (238 sq. ft,)-421 NE 13th Ave
Pioneer Canal PkRestroolDS (sq. ft, n/a) - 848.NW nib Ave.
Sara Sims Pk Off, & Restnns (600 sq. ft,) - 201 N,W, 9th Ave
Costfor AREA E: $1. 35. _~!)
EXHIBIT -A-
C
MANGROVE PARKRESTROOMS (475 sq. ft.) - 700 NE 41b Aven;;;--
BOAT CLUB PARK COMPLEX - 2210 N. Federal Hwy.
Clubhouse Building (2,084 sq. ft,)
Restroom Building (558 sq, ft.)
Guardhouse Building (691 sq. ft.)
INTRACOASTAL PARK - 2240 N, Federal t!WY.
Main Pavilion (#1) Restrooms (3,995 sq. ft.)
Restroom Building (456 sq. ft,)
Cost for AREA C:
D
PUBLIC WORKS COMPLEX - 222 N.E, 9 Avenue
PW#I - Administrative Areas & Restrooms (14,242 sq. ft.)
PW#2 - Administrative Areas & Restrooms (11,058 sq. ft.)
PW#3 - Administrative Areas & RestroolDS (5,125 sq. ft.)
HESTER PARK COMPLEX - 1901 N, Seaerest Blvd,
Main Building (21,921 sq, ft.)
Office/Restroom Building (1,033 sq, ft.)
Concession Building (685 sq, ft.)
Press Box (xxx sq. ft.)
E
City Hall / Mall (1,600 sq. ft.) - 801 N. Congress Ave,
Congress Ave Prk Club (1,596 sq. ft.) - 3111 S Congress Ave
Fire Sta #3 Admin Areas (sq, ft, n/a) - 3501 N Congress Ave.
Pistol Range Admin Areas (sq. ft. n/a}-3501 N Congress Ave.
Meadows Park Restrooms (740 sq, ft.)-4305 N Congress Ave,
Cost for AREA F: $
Ave
Little League Pk Restrooms (1,422 sq, ft.) - 300 SW 15
Pence Park Restrooms (sq, ft. n/a) - 400 SE 5" Avenue
Senior Center- (3,000 sq, ft.) - 1012 S, Federal Hwy.
Cost for AREA G:
OCEANFRONT PARK COMPLEX - 6415 N. Ocean Blvd.
Headquariers Building (468 sq, ft.)
Men's Restroom Building (1,024 sq. ft,)
Women's Restroom Building (1,024 sq, ft.)
Cost for AREA H:
$ Vs;. j)~
$ ({ ,1>>
$ 9. ---j,jJ,j)
EAST UTILITIES COMPLEX
East Water Pit Offices (45,838 sq. ft.) - 1620 S Seacrest Blvd.
Cost for AREA 11: $
Utilities Admin, 15 128 . ft, 124 E, Woolbri t Rd..Cost for AREA 12: $
BOYNTON MEM PRK COMPLEX - 1611 S. Seacrest Blvd.
Mauso1emn Chapel Area (4,362 sq. ft,) ................... Cost for AREA Jl: $ %$-.~tJ
Maint. BId Office/Restroom 1,984 , ft. Cost for AREA J2: $? (),
f a1o,9P'~':')
TillS PAGE TO BE SUBMITI'ED ALONG WITH PROPOSAL
35
Add to
Area B
Add to
Area C
Add to
Area D
; Add to
Area E
Add to
AI-eaE
I Add to
Aloea F
~ld to
tea G
-,
EXHIBIT . ~
ANTICIPICATED AREAS TO COME ON LINE
:fAN. 2007 _ Library (Old Renovated ~tion - 27..s00 sq. ft,) - 208 South
Seacrest Blvd. _ Mon, - Sat. (6 dayslwlc) with Mid Day Restroom Cleaning
AddltioJllll Cost for Aloea B: $
OCT. 2007 _ Intracoastal Park Clubhouse (7,200 sq, ft.) - 2240 N. Federal
Hwy. - Mon. - Sat. (6 dayslwk)
Additional Cost for Area C:
DATE to be determined. Rolling Green Scbool Park (1,600 sq"ft.) - 551
N.E, 26th Ave, - Sun. - Sat. (7 dayslwk)
Additional Cost for Ana D:
AUGlSEl'T. 2007 . Wilson Pool Restroom (9QO sq, ft,) - 311 N,W, 12th Ave,
_ May through September, Mon. - Fri, (5 days/wk) and October through
April, Wed. & Fri. (2 dayslwk)
Additional Cost for Area E:
AUG/SEPT. 2007 _ Wilson Center {J4,000 sq. ft.)-211 N.W. 13 Ave::lue-
Mon. - Sat. (6 days/wk)
Additional Cost for Area E:
OCT. 2007 _ Fire Station #5 AdminlEOCIComm Ctr. (Est. 40,000 sq. ft.) -
Quantum Park - Mon. - Fri. (5 dayslwk)
. Additional Cost for Ana F:
FEB. 2007 _ Jaycee Park (500 sq. ft,) - 2600 South Federal Hwy.-
SID1, - Sat. (7 dayslwk)
Additional Cost for Area G:
ADDmONAL SPECIALIZED WORK
PER PERSON FOR EMERGENCY
HOURLY RATE
WORK
HOURLY RATE PER PERSON FOR SCHEDULED
SP~EClAL PROJEC.'TS
ADDmONAL SQUARE FOOTAGE PRIClNG FOR NE
AREAS
$
s J9,t?~
$
$7.
$1~;J..J~
Per S . Ft.
er hour
r hour
$
ALL PRICES F.O.B. BOYNTON BEACH
~otJG ~
~ @tNo)
~(j)tNO)
.p- (YesINo)
~ (YEslNo)
Number of Bid Proposals submitted,
On." Original and Three (3)Copies submitted
Specification "check-off' sheets submitted.
5% Bid Bond or Certified Check submitted.
Stat=ent of Bidder's Qualifications submitted.
TIns PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
36
"
EXHIBIT -A-
Supervisor's Qualifications submitted.
~(YeslNo)
Schedule of Subcontractors submitted.
_ (YeslNo)
List of anticipated staff numbers, titles, and schedule of activities. _ (Y eslNo)
Contact name and phone number submitted.
__ (YeslNo)
List of custodia) materials, equipment, and productlbrands to
be used,
_ (YeslNo)
V' (Y(!slNo)
Site Inspection Form Submitted:
Can provide 10,000.00 Blanket Bond upon award
__ (Y es/No)
f='l({5;* €:tmeSlS )j,w" .5fC'VlLL 1("(
COMPANY NAME
~~~~
SIGNATURE
III 11C-f.. /'Y) c-Clentlo I)
PRINTED NAME
S-P17'7S1S 2...2-
TELEPHONE NUMBER
Dwy\tr
TITLE
THIS PAGE TO BE SUBMIlTED ALONG WITH PROPOSAL
37
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ITEM I.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission
Meetinll Dates in to City Clerk's Office Meetinll Dates
0 August],2006 July 17,2006 (Noon.) 0 October 3, 2006
0 August 15,2006 July 31, 2006 (Noon) 0 Octoher 17, 2006
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006
0 September 19, 2006 September 5, 2006 {Noon) r8J November 2],2006
Date Final Form Must be Turned
in to City Clerk's Office
September] 8, 2006 (Noon)
October 2,2006 (Noon)
October 16,2006 (Noon)
<=>
en
Novembec 6, 2006 (N\8llJ
<=>
<:
I
0"\
0 AnnoWlcements/Presentations 0
NATURE OF 0 Administrative 0
AGENDA ITEM r8J Consent Agenda 0
0 Code Compliance & Legal Settlements 0
0 Public Hearing 0
City Manager's Report
New Business
Legal
Unf'mished Business
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RECOMMENDATION: Motion to approve tlie release ofa Letter of Credit (#3056164 issued by Bank of America) in the
amollllt of$25,047.00 (Twenty-five Thousand Forty-Seven Dollars and No Cents,)
EXPLANATION: This surety was posted by Centex Homes in connection with The Harbors development and as required
by the Land Development Regulations for site restoration (Land Development Permit dated 7/23/06.) All work on this project
was completed and accepted by the City 6/27/05. The warranty period expired 6/27/06, with no outstanding items requiring
correction. See Exhibit "A" for a copy of the Land Development Permit, original letter of credit for this project, and
Application Inquiry documenting date of acceptance of work.
PROGRAM IMPACT:
N/A
FISCAL IMPACT:
N/A
ALTERNATIVES:
N/A
-+C'v' .712L-
,P.E.
Public Works/Engineering
Department Name
S,IBULLETIN\FORMSIAGENDA tTEM REQUEST FORM.DOC
~
The City of Boynton Beach
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Po. Box 310
Boynton BeaeA Florida 33425.0310
PUBLIC WORES'DEPARTMENT
FAX: (561) 742'6285
www.boynton-beach.org
OFFICE OF THE CITY ENGINEER
July 22, 2003
Centex Homes
Atten: Mr, David Abrams, Div. President
8198 Jog Road
Boynton Beach, FL 33437
Re: Land Development Permit - The Harbors
Dear Mr, Abrams,
Pursuant to the provisions of Chapter 5, Article VII of the Boynton Beach Land Development Regulations
(LDR), this letter will serve as the Land Development Permit (LDP) for the above referenced project. This
LDP allows you to proceed with the required improvements after specific permitting for same, It is
understood that this LDP is issued contingent upon your provision of the appropriate surety as required by
each specific permit to be issued pursuant to the requirements in Chapter 7 of the LDR.
It is also understood that if you proceed with any and all said underground work you do so at your own risk
and that, pursuant to Chapter 6, Article V, Section 6 of the LDR, failure to complete these required
improvements within twelve (12) months from the date of this letter may permit the City Commission to call
upon your surety to complete the work.
Finally, Chapter 6, Article V, Section 2 of the LDR requires construction progress reports from your
engineer-of-record. For this underground and above ground work, it is recommended that you schedule a
pre-construction meeting with representatives of the Public Works Department and Utilities Department to
discuss scheduling, staging and inspections, Should you have any questions or require additional
information please contact this Division at telephone number (561) 742-6480.
Sincerely,
;MJ~
H. David Kelley, Jr"
City Engineer
HDKlck
xc:
Jeffrey Livergood, PE, Director of Public Works
Laurinda Logan, PE, Senior Engineer
Ken Hall, Engineering Plans Analyst/Inspector
James Cherof, City Attorney
Tim Large, Building Code Administrator
Peter Mazzella, Deputy Utility Director
Schnars Engineering, Atten: Jim Mahannah, P.E.
File
Exhibit "A" Sheet I of 4
America s Gateway to the Gulfstream
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D~TE; MAY 16, ~003
IRREvOCABLE STANDBY LETTER OF CREDIT NUMBER; 3056164
PAGE; 1
,.
BENEFICIARY
CITY OF BOYNTON BEACH
DEPT. DEVELOPMENT - ATTN; KEN HALL
100 E. BOYNTON BE~CH BLVD.
BOYNTON BEACH, FL 33425
APPLICANT
CEN'rEX HOMES
PO BOX 199000
DALLAs, TX 75~19
- Fox Note 7671 o.r. '~~3.~~~ ~
To f{c/J I-HI<< - &.<0 C G:4-.JblA
'Co..lDtpt, ClT7 I),. tdG'I'Air.../ Co. 1J..L 4
'Phone. .s., 7~~ t;Alil Phone, ;/.1 sac 1<33,
LF'u' 5&.1 ?~~ (,,3...? Ful
AMOUNT
USD 25,047,00
TWENTY FIVE THOUSAND
00/100'S US DOLLARs
FORTY
EXPIRATION
MAY 15, 2004 AT OUR COUNTERS
GENTLEMEN ;
, iT
WR IlEREBY ESTABLISH OUR IRREVOCABLE STANDBY LETTER OF CREDIT NO.
3056164 IN YOUR FAVOR, AS BENEFICIARY, BY ORDER AND FOR ACCOtmT OF
" CENTEx HOMES, P.O. BOX 199000, DALLAS, TX 75219 UP TO TIlB ~GGRI3GATE
i '. SOM OF TWENTY FIVE THOUSAND FORTY SEVEN AND 00/100 U. s. DOLLARs
(U. S. $25, 047.00) EXPIRING ON MAY 15, 2004, AT TIlB COUNTERs OF BANK OF
")' AMERrCA, N .11.., 333 SOUTII BEAllDRY AYIlNUE, 19TH FLOOR, MAIL CODE;
CA9-703-19-23, LOS ANGELES, CA 90017 ATTN: STANDBy LETTER OF CREDIT
DEPARTME.NT, AVAILABLE BY PAYMENT AGAINST YOUR DRAFT(S) DRAWN ON US AT
SIGHT ACCOMPANIED BY:
.,
"
L A STATEMENT PURPORTEDLY SIGNED BY AN AUTIIORIZED OFFICrAL OF TIlB
CITY OF BOYNTON BEACH DEPARTMENT OF DEVELoPMENT, SWORN TO BEFORE A
NOTARY PUEIlIC, STATING THAT: "TIlB FONDs DRAWN ONDER LETTER OF CREDIT
NO. 3056164 ISSOED BY BANK OF AMERICA, N.A, ARE DUE BY REASON OF
CENTElt HOMES'S FAILURE TO COMPLETB SITE RESTORATION SHOULD TIlB NEED
ARISE. THE WORK TO BE COMPLETED IS AS FOLLOWS: (LIST TIlE WORK CBNTEx
HOMES FAILED TO COMPLETE.) TIlB CITY OF BOYNTON BEACH HAS DBLlVERBD
WRITTEN NOTICE TO CEliTEX HOMES DESCRIBING THE EVENT OR CONDITIONS OF
DEFAULT IN REASONAaLE DETAIL AND MORE THAN TEN (10) DAYS HAVE PASSBD
srNCJ;; CJ;;NTEX HOMES RECJ;;IVED THE CITY'S NOTles, BUT CEliTEX HOMES HAS
FAILED TO CURB THE DEFAULT."
2. TIlB ORIGINAL OF THIS LETTER OF CREDIT,
3. COpy OF BENEFICIARY'S LETTER TO DEVELOPER D~TED AT LEAST TEN (10)
DAYS PRIOR TO DRAWING, NOTIFYING TIlBIR IlITENT TO DRAW ON ~HIS LETTER
OF CREDIT,
SPECIAL CONDITIONS:
1
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PARTIAL DAANINGS ARE ACCEPTAaLE.
THIS LETTER OF CREDIT IS ENFORCEABLE IN A COURT OF COMPBTENT
JURISDICTION IN PALM BEACH COUNTY, FLORID~, AND IS TO BB INTERPRETED
BY FLORIDA LAW.
ANY DRAFT DRAWN ONDER THIS LETTER OF CREDIT MUST BE MAR.KilD "DRAWN
.UNDER IRREVOCABLE LETTER OF CREDIT NO, 3056164 ISSUED BY BANK OF
AMERICA. N.A.".
IT IS A CON1:>ITlON OF THIS LETTER OF CREDIT THAT IT SHALL BE DEEMED
AUTOMATICALLy EXTENDED WITHOUT AMENDMEliT FOR 0Nl;: (1) YEAR FROM TIlE
PRESENT OR ANY PllTIlRB BXPIRATION DATB UNLESS AT LEAST NIliIlTY (90)
DAYS PRIOR TO SUCH BXPIRATION DATE YOU ARE NOTIFIED BY REGISTERED '
LETTER OR OVERNIGHT COURIER SERVICE THAT WE ELECT NOT TO CONSIDER .
THIS LETTER OF CREDIT RENEWED FOR ANY SUCH PERIOD.
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ORIGINAL
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Exhibit "A" Sheet 2 of 4
...~rl;.;'~.;"'- - - - ----,-- ----
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PAGE, 2
. THIS IS AN INTEGRAL PART OF LETTER OF CREDIT NUMBER: 3056164
WE HEREBY ENGAGE WITH YOU THAT ANY DRAFT(S) DRAWN UNDER AND IN
COMPLIANCE WITH THE TERMS OF THIS LETTER OF CREDIT WILL BE DULY
HONORED UPON PRESENTATION TO OUR OFFICE AT 333 SOUTH BEAUDRY AVENUE,
19TH FLOOR, MAIL CODE: CA9-703-19-23, LOS ANGELES, CA 90017 ATTN:
STJ\NDBY LETTER OF CREDI'P DEPARTMENT,
.\:
,': ," OR
:: BANK OF AMERICA, N,A., 5675 NW 163RD STREET, MAIL CODE:
FL7-405-02-06, HIALEAH. FL 33014, VIA COURIER SERVICE OR REGISTERED
MAIL ON BE~RE TIlE EXPIRATION DATE OR ANY AUTOMATICALLY EXTENDED
EXPIRATION DATE AS SPECIFIED ABOVE.
UNLESS OTHERWISE EXPRESSLY STATED HEREIN, THIS LETtER OF CREDIT IS
SUtlJECT TO THE UNIFORM CUSTOMS J\ND PRACTICE FOR DOCUMENTARY CREDITS
(1993 REVISION), INTERNATIONAL CHAMBER OF COMMERCE PUBLICATION NO.
SOD,
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.. IF ~OU lIEQUlRE ANY ASSISTANCE OR !lAVE ANY QUESTIONS REGARDING THIS
. TRANSAC'l1ION, PLEASE CALL 213-345-0132,
-LcM---~~
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~ ROSET,AGUSTIN
- --- -------------------
A HORI2;ED SIGNATURE
AUTHORIZED SIGNATURE
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ORIGINAL
Exhibit "A" Sheet 3 of 4
Application Inquiry
14:51:18
Jp1ication number . . .
Jp1ication status, date
roperty .
:;p . . .
lumber
03 00004009
FINALED
2280 N FEDERAL HWY
08-43-45-15-03-000-0051
6
6/27/05
oning . . PUD PLANNED ZONED DISTRICT
pp1ication type PD PAVING
pplication date 10/13/03
enant nbr, name FOR TRACKING PURPOSE ONLY
aster plan nbr, revwd by CG
stimated valuation 248260
otal square footage . 0
ublic building . . . NO
ork description, qty
in number . . . . . . 350481
pplication desc . . .
ress Enter to continue.
3=Exit F5=Land inq F7=Appl names F8=Tracking inq F9=Bond inquiry FIO=Fees
'll=Receipts F12=Cancel F13=Val cales F14=Misc info F24=More keys
Exhibit "A" Sheet 4 of 4
VI.-CONSENT AGENDA
ITEM J.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetin!! Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon.) 0 October 3, 2006 September 18,2006 (Noon)
0 August 15,2006 July]], 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16,2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Authorize the use of$500 from Mayor Taylor's Community Investment Fund to the Dancer's
Alchemy, Inc.
EXPLANATION: Commission approval is requested for allocation of $500 from Mayor Taylor's fund to the Dancer's
Alchemy, Inc. to provide funding for upcoming state competitions,
PROGRAM IMPACT: Allocation of funds will assist the above program,
FISCAL IMPACT: (Include Account Number where funds will come from.) 00]-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
Department Name
AL TERNA TIVES: Decline to authorize the requested use.
Department Head's Signature
S:\BULLETlN\FORMSIAGENDA ITEM REQUEST FORM-DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: November 14,2006
Requested by Mayor/Commissioner: Mayor Taylor
Amount Requested: $500,00
Recipient/Payee: Dancer's Alchemy, Inc,
Description of project, program, or activity to be funded: Funds are to be used to provide
funding to Dancer's Alchemy, Inc, for upcoming state competitions,
Dated: 1//1'1/0'-
By: ~~ W~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000, $0.00 has been used to date by the requesting Member, leaving a
balance of available funds of $15,000. This request would bring the available amount down
to $14,500,
Accordingly:
)I.. There are funds available as requested
a There are insufficient funds available a
Dated:
11 /,0./ IbiD
I I
Finance irector
By:
Part 111- Eligibility Evaluation (to be completed by City Manager)
Dated:
It -I'i- Db
iii The proposed expenditure of funds will not result in improvement to private
property;
,,{ The recipient/payee provides services within the City of Boynton Beach;
~ The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
0/ Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for thc stated purpose,
BY.~~'
City anager
S:ICity MgMdministrationlMAYORCOMICOMMUNITY INVESTMENT 2005-20061BLANK FORM REVISED05-
06.doc
The Dancer's Alchemy, Inc.
A non-profit organization promoting
the Art of Dance in the community
140 North Congress Avenue
Boynton Beach, FL 33426
561.736.9097
Dear Business Owner / Personal Friend,
The Dancer's Alchemy is a non-profit organization
of diverse professionals and youth, united to
raise funds for the development of community
based programs. Utilizing the performing art and
education of dance as a tool, Dancer's Alchemy
promotes the many attributes dance has to offer
all people, not only
artistically and
visually, but
intellectually and
physically as well.
season, These young dancers will make a positive
impact on the lives of many and also learn life
long lessons that cannot be taught in a
classroom.
The Southern Strut Dance Team is comprised of
dancers ages 9 - 18,
which the Dancer's
Alchemy Inc. will
support with the help
of donations from
area businesses,
p~ople and
corporations
interested in
supporting the Arts
and recognizing the
merit of young people
giving back to the
community.
performances.
---- -
In return for your generosity, sponsors of $50 or
more will be listed in the programs given at all
public appearances. For sponsoring The Southern
Strut Dance Team and supporting The Dancer's
Alchemy, Inc. - thank you!
Our goal is to make
our community more
aware of the Arts and
the huge impact the
Arts have on
developing successful,
'ell rounded, young
,ndividuals. The
dancers contribute to
the education of
others th roug h thei r
entertainment and
demonstrations, in
hopes of producing
lifetime supporters of
the Arts. They a Iso
inspire people to
study dance as a recreation, creative outlet or
serious career goal.
Southet-rv Str'ut VCt+'\.Ce' T ecurII
Art"'l4t"'wVirecIDr: MCc.haeltMorse-
Dancers are required to maintain a high grade
point average in school as well as attend dance
classes to perfect their art, They serve the
community on average of 50 - 70 hours per
Your donation is tax
deductible and will
aid in financing
.costumlnQ".
transportation,
education and
worksho~s for thi~
season 0
-
Vll1.~YU"'''- -
11"EM "..
,,:~j
'.CH'"
CITY Of BOYNTON BEACH
AGENDA rrEM REQUES1' fORM
Requested (ity Date Final Form Must be ReqUested (ity commission
commission Meetina Oat~ Turned in to ON Clerk's Of[Ice Meetina oat~
0 "ugust 1, 2006 July 17, 2006 (NOon.) 0 october 3,2006
0 "ugust 1S, 2006 July 31, 2006 (NOOn) 0 october 17, 2006
0 september 6, 2006 "ugust 14, 2006 (Noon) 0 November 8, 2006
0 september 19, 2006 september S, 2006 (Noon) ti5l November 21, 2006
Date Final Form Must be
Turned in to ON Clerk's Of(1~
. -
'--\
september 18, 2006 ~on).
-~-l
october 2, 2006 (Ncool
i..:T\
october 16, 2006 (Noon) . ~
::.:::: 0
_.::::c
November 6, 2006 Iiiilon) ~ co
-rTl
t'~ (J J>
rrtn
"COMM...An..' "", """"""'" ,,,_ _","" 06'_ W' """" W",,"'."" ro~ev"'"
title to Carrie Lee LyonS for:
o Announcements/presentations
o Administrative
o Consent Agenda
o CO~~& Legal Settlements
ti5l public Hearing
o City Manager's Report
o New Business
o Legal
o Unfinished Business
o
NATURE Of
AGENDA ITEM
"",,,,.An...' "" ,,,,,,,, SHIP "plla>"- """'" _""""'" fu" ="'''' """" IDaL'Ie"""
~ , pm_"'. "" "" SHIP Coo",- _~, Sh' "" """ ,..."".<h OW ,"- "'" h~-'"
a city-owned lot to build a single-family dwelling.
Lot 162, Block B, the Plat of Boynton Hills, as recorded in Plat BoOk 4, Page 51, according to
the Public Records of Palm Beach County, Florida.
p."".AM ,MPACT' A"~ ,,,,Ie,mm'" dwell'" wln be ",,01 '" , _",,,hood """'" .""" .. ""
fu"" ,=, ""'" 'PI"""'" ... '0"" 'M"" ,,,,,,,,, _ '" """,,,' , p'rt d "" -"',,'''' """,,,
assisting in the elimination of slum and blight.
fl5CAL'MPAct' T"""Ie ~,,, ""'" '" "" '" d "'Yo"'" ""'" of ,_'" ",,000,00, Th
vacant lot currently provides no taxable revenue.
~.---
City Manager's Signature
C.vw1 ./
ALTERNATIVES:
None,
community Improvement
Department Name
AsSistant to City Manager
~
City Attorney / Finance
s:\community 1mprovementV\genda ReQuests\2006\CCll-21 LyonS Lot.dOC
/I
I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
A RESOLUTION OF TIlE CITy COMMISSION OF TIlE
CITY OF BOYNTON BEACIl, FLORIDA,
AUTHORIZING THE MAYOR AND CITy CLERK TO
EXECUTE A SPECIAL WARRANTY DEED BETWEEN
THE CITY OF BOYNTON BEACH AND CARRIE LEE
LYONS, A PARTICIPANT IN THE CITy's SHIp
CONSTRUCTION PROGRAM; AND PROVIDING AN
EFFECTIVE DATE.
RESOLUTION NO. R06_
WIlERFAS, C~i, "'" L",,," h~ b,~ '''mw,,, fo,,, mort",,,, from" loc'II~""
build a single-family dwelling to reside in Boynton BeaCh; and
~ "P~i'ip~, i" ilie Ci,,', SHIP C'~.'''bo" ""''''''m, ~d h~ "'~'cd " C"y OWPcd 10> "
16 within the City's target area; and
WHERFAS, , POW 'ipgl'liomil, dwellipg will be "ddoj '" , ",igbbo'hood '"~'oj
20 as follows:
" b"w~p ili, Ci~ "m,,,,,oo B""'b ~d Coni, "', L,o~ '~Yoyi,,, "H, f~ ili, lor d~'rib""
,. ili, b~, """"''' of rh, ci,,=, ~d ="',," of ili, Ci" '0 "'~o" , Sp~i" W "~"y D"",
" WHFRFAS, fb, COO","",ioo opo" '-mm~d"io" of "'ff. h~ """'cd if '0 be i"
" Lo, 162, Block B, lHE PlAT OF B0YN10N Ilff.LS, ~ _ i"
" PI. BOOk 4, P,,," 51, ""roipg', <h, ""hh, R~ort" ,f',lm B'''h
23 County, Florida.
24
26 THE CITy OF BOYNTON BEACH, FLORIDA, THAT:
" NOW, -RFFoR" BE IT RESOLVED BV 'mE CITV COMMISSION OF
27
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confinned as
29
'" loci"" moo "'" '"mo, ~d ~ b'reby mOd, , 'pocifi, P"rt offbi, '",OIOfioo "N" ,dopooo
Section ~
The City Commission of the City of Boynton Beach, FlOrida does
S,ICA IRESOIRcal ESlatelReso to, Special Warranty need _ CalTi, I.ec 1.yons.doc
I
hereby authorize and direct the Mayor and City Clerk to grant conveyance by Special
2 Warranty Deed to Carrie Lee Lyons.
3
Section 3.
This Resolution shall become effective immediately upon passage,
4 PASSED AND ADOPTED this _ day of November, 2006.
5
6 CITY OF BOYNTON BEACH, FLORIDA
7
8
9 Mayor
10
Il
12 Vice Mayor
13
14
15 Commissioner
16
17
18 Commissioner
19
20
21 Commissioner
22
23 ATTEST:
24
25
26
27 City Clerk
28
29 (Corporate Seal)
S:\CA \RESO\Real Estate\Reso for Special Warranty Deed _ Canie Lee Lyons.doc
THIS INSTRUMENT WAS PREPARED BY:
JAMES A_ CHEROF, ESQUlRE
P.O. Box 310
Boynton Beach, FL 33425
SPECIAL WARRANTY DEED
THIS INDENTURE, made this
day of June, 2006, between THE CITY OF
BOYNTON BEACH, FLORIDA, a municipal corporation, (hereinafter referred to as "Grantor")
and CARRIE LEE LYONS, a single woman, whose address is
Florida (hereinafter referred to as "Grantee"),
WITNES SETH:
That said Grantor, for and in consideration of the sum of TEN ($10.00) DOLLARS, and
other good and valuable considerations to Grantor in hand paid by Grantee, the receipt whereof is
hereby acknowledged, has granted, bargained and sold to the Grantee, and Grantee's heirs and
assigns forever, the following described land, situate, lying and being in Palm Beach County,
Florida, to wit:
Lot 162, Block B, THE PLAT OF BOYNTON HILLS as
recorded in Plat Book 4, Page 51, according to the Public
Records of Palm Beach County, Florida,
Together with all tenements, hereditaments and appurtenances thereto belonging or in
anywise appertaining.
To have and to hold, the same in fee simple forever.
And the Grantor hereby covenants with said Grantee that Grantor is lawfully seized of
said land in fee simple, that Grantor has good right and lawful authority to sell and convey said
land, that Grantor hereby fully warrants the title to said land and will defend the same against the
lawful claims of all persons claiming by, through or under Grantor, but against none other.
S:\CA\Departments\Community Redev\Special Deed -carrie Lee Lyons doc
Page 1
IN WITNESS WHEREOF, Grantor has caused this Deed to be executed by its duly
authorized officer the day and year first above written,
Signed, sealed and delivered
In our presence:
Witnesses:
CITY OF BOYNTON BEACH
Signature
By:
Jerry Taylor, Mayor
(Type or print name)
Attest:
(City Seal)
Signature
City Clerk
Approved as to Form:
(Type or print name)
City Attorney
STATE OF FLORIDA )
) ss.:
COUNTY OF PALM BEACH )
The foregoing instrument was acknowledged before me this day of November,
2006, by Jerry Taylor, as Mayor of THE CITY OF BOYNTON BEACH, FLORIDA, a municipal
corporation, on behalf of the corporation, who is personally known to me, and who did not take
an oath,
My Commission Expires:
NOTARY PUBLIC
(Type or print name)
S:\CA\Departments\Community Redev\Special Deed -Carrie Lee Lyons.doc
Page 2
1111111111111111111111
County Deed
Florida StItUte Section 125.411
CFN 200406178a9
OR BK 17703 PG 1362
RECOIIDIlD 1./29/28114 1213e11l4
Pal. leach COUDty, Florida
DDrothy H Wilken, Cl.rk of Court
Pg 1362, Upg)
AFTlJRN TO:
sTEVEN K. SCHLAMP
plUM BEACH COUN'TY FACIL. DEVEL, & OPER, DEPT.
PROPERTY & IlEAL :TIt \.wlAGEMEllT OMSION
3323 eaVEDERE DING 503
WEST PALM B 1648
. 08-<13-45-21-<)7-002.1800 R 2 0 0 4 .' 2 0 6 8
1) 0 COUNTY DEED
THIS~1TlIWe GCl II 211I . by PALM BEACH COUNTY.
a political subdMslon ~ltate of FlorIda. whose legal malUng address Is 301 North Olive
Avenue, West Palm Florida 33401-4791, party of the ftrst part, and the CITY OF
BOYNTON BEACH, a ' pal corporation, whose legal mailing address Is 100 E. Boynton
Beach Boulevard, P ,0. Bo~~Boynton Beach. FL 33425, party of the second part,
WIT N E S S ~~hat the said party of the first part, for an in conslderaUon of
the sum of Ten end 00/100 ($1~HarS to It in hand paid by the party of the second part. the
receipt whereof Is hereby ackn ed, has granted, bargained and sold to the party of the
second part, Its successors and a ~raver, the following described land lying and being In
Palm Beach County, Florida: '{?/
BOYNTON HILLS LT 160 & ~61. 162, 166 & 167 BLK B. THE ABOVE
BEING THE REAL PROPERt~~t:'lICRIBED UNDER TAX. CERTIFICATE
NUMBER 14450 IN THE TAX RECORDED IN OFFICIAL RECORD
BOOK 16856, PAGE 1301, PUBL:: . ORDS OF PALM BEACH COUNTY,
FLORIDA, ~>'7 0
Reserving, however, unto party of the first pa, ~rs and assigns an undivided three-
fourths Interest In, and title in and to an undlvl fourthB Interest in. an the phosphate,
minerals, and melals that are or may be In, on, or said land and an undivided one-half
Inlarestln all petroleum that Is or may be In, on nder said land. The aforamantloned
reservation of phosphate. minerai. metals and petrol8Y\1l~ shall not Include and party of the
first part hereby expressly releases any and all rights o~ and rights of exploration ralatlng to
such phosphate, minerai, metals and petroleum rights, ~-~
IN WITNESS WHEREOF, the said party ofth9 . rt has caused these presents
to executed in its name by Its Board of County Commlss ctIng by the Chair or Vice
Chairman of said Board, the day and yeer aforesaid, 'tN
AlTEST: PALM BEACH COUNTYi~~np., a
Political Subdivision of th~ Florida
By:
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
Book.17703/Page 1362
Page 1 of 1
~. '.
Recorded in Palm Beach County 0412612004 12:14:47 PM Dorothy H. Wilken
. OR. BKIPG 16B58f1301 20040229566 AMT15,6S9.67 Doc stamp .00
f
~
~II""~~ .
~ .~h
~COOi<<",.. V"')b.
Dol'OthyH. WD~~ 0
Clerk , J)
STATEOFFLORID ""(~ '.
~I
COUNTYOFPALMBEA~ 0
The fo1lowing TaxSaJe glffi.,.".. '14450 Wued on:run 01, 1991 wasfilecl08th, OfliceoftheTax Coll_oflln.
County and appHcation madc~~. tax dced.1he appJicanthavingpaid or rtdccmed aU ok taxes or tax Ale
<=lifiadec on Ihe Iaod de..ribed II by law to be paid cr redeemed, IlId !be COSIIIlId _ oflln. aaIe, lUld due IIOlice
or,al, havina been pnbUshcd IS IW, lUX! no pcBoD entitled to do 10 havinB --" to redeem said land; .....Iand
waa on the 19th day ofMauth, 1997 0 as required by law for cash 10 the highest bidder and W88 sold to:
DOARDOFCOUNTYCOMMISSIONEIlS,. ~'~' COUNTY
ADDRESS: ~
C'OPROPBRTY RBALESTATEMNWlBMENT V
3323BBLEVEI>BlUL:RQAD BIDOS03 ~
WBS'l'PAlM B~)~~
being the ,highm bidder and heving jWd the _. . . as required by Ihe Laws of Florida,
NOW, lln. 26th day of April, 20041he CoImty.fP Stale of Florida, in ~nfthelllmof
(l15,889.67)FlFI'BIlNmOUSAND IDGHT GlITYN1NBAND 67 f l00--Do1..... being !be _paid
pnnuaot o[the I..... of Florida does heteby..n Ihe fi si...ted In !be ComIty and Sf>lollld described IS fulIo,,":
BOYNTON HIU.s \
LT 160" LTS 161,162, 1664 1~7 BIKB ~
~\-
C!?: 0 DOROTHY H. WlI.KEN ~
OPTHIl ClRCU!T COURT ifl
~
o
~
((~
~)
COUNTY OF PALM BEACH 'l"~
0I1lln. 26th day of April, 2004 before me CYN1lIIA L OZlROS pemma]ly lIpp-.I ~ I Deputy CImt for Clerk
of the Ci....' Court in and for !be S..tollld lln. CoDllly IaIowu 10 me to be the _ d who....-the foros<>ir'l!
bw1rumont, and acknowledged !be.......... oflln. . be her 0,," ftoe act and dood lb, the use and J'1lIP06" _
mentIoDed. who is peI8OOA1lyknoWll to me aDd who did an oath.
Whneaa my hand OIld oflicleJ scaJ da.. aforesaid,
TAX DEED
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tary State of rl~r1d.
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NO. '6885133
~OTICE OF INtENT TO
'E~'L REAL PROPERTY
NOT' '-J$'ttEREBV-G!VEN
that t 'eCity of Boyntonl
Bear:h. Florida has deter.
min$d to sell thejollowlr19
__~"l"'"
r Lot1fij). BIOOI(8, 1M Plat of
I BoyntonJilll$..as:recorded
, in Pl~t 8001(4, Page 51,
accor.dlng to th9 Public
Records of p'alm B"each
County,f'lo""""""
Lot 162, Bfpek 9, the Plat of I
Boynton I-fUllil.-aS-recorded
in Plat 8dok-4, Page 51,
, according to the PlIblic
Records 01 Palm Beach
County, Florida.
The sale 01 property Is lor
pubUc purpose pursuant \0
agreements entered inlo
betwe:sn the CRy of Boyn-
ton Beach. and Andrae
Robinson andCarrle Lee
Lyons" re~ely: Furth6r
Information. as ,Is available.
may be -obtained from
Community Improvement In
. the.West WIJiQ of City Hall,
I9caled at 100~. .BoyntQ:1l
Beach Blvd., poynt-on
Beach, FL33435. The City
comnlis,-Ion.of.th." c.;lty 01
Boynton~ch shallhOtd a
public h~arlnO on the pro-
posed sales af lhelrregular
City Commlssipn meeting
November 21., 2006 at 6:30
p.m, In Cornmi!!!slon.Cham-
bers, . City HaiL Contact
Octavia S. SherrOd at 742-
6066.
PUB: The Palm Beach Post
October 22.; 2006
'~""'2';'
! ..' ~,
0, \
0'" ..... .1--
J:;:
'l'ON '~V
VIII.-PUBLIC HEARING
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Date Final Form Must be Requested City Commission Date Final Form f1qst be::' ~~::
Commission Meetina Dates Turned in to Citv Clerk's Office Meetino Dates Turned in to City ClI:!:!$'s Offiff':
0 :-,~,~ -; ~~-,
0 August I, 2006 July 17, 2006 (Noon.) October 3, 2006 September 18, 200fr<!>loon) . .~::
c,-.,
0 August IS, 2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (N~) J --
0 September 6, 2006 August 14, 2006 (Noon) 0 November 8, 2006 October 16, 2006 (NOan) '7J
->f1C:::::
-m
("h
0 IZl N r,,"';:'
September 19, 2006 September S, 2006 (Noon) November 21, 2006 November 6, 2006 (Noon) "
NATURE OF
AGENDA ITEM
o Announcements/Presentations 0 City Manager's Report
o Administrative 0 New Business
o Consent Agenda 0 Legal
o Code Compliance & Legal Settlements 0 Unfinished Business
IZl Public Hearing 0
RECOMMENDATION: That Commission approves Resolution 06-_ for a Special Warranty Deed conveying
title to Andrae Robinson for:
Lot 160, Block B, the Plat of Boynton Hills, as recorded in Plat Book 4, Page 51, according to
the Public Records of Palm Beach County, Florida.
EXPLANATION: Mr. Robinson, a SHIP applicant, has been pre-approved for a mortgage from a local
lender as a participant in the City's SHIP Construction Program. He has been qualified with low income and has
selected a city-owned lot to build a single-family dwelling.
PROGRAM IMPACT: A new single-family dwelling will be added to a neighborhood located within the City's
target area. Upon approval, this would enable vacant property to become a part of the neighboring homes,
assisting in the elimination of slum and blight.
FISCAL IMPACT: Taxable value added to the City of Boynton Beach of approximately $232,000.00. The
vacant lot currently provides no taxable revenue,
ALTERNATIVES:
None.
~~re
Community Improvement
Department Name
Assistant to City Manager
~
~
City Attorney / Finance
S:\Communlty Improvement\Agenda Requests\2006\CCll-21 Robinson Lot.doc
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING THE MAYOR AND CITY CLERK TO
6 EXECUTE A SPECIAL WARRANTY DEED BETWEEN
7 THE CITY OF BOYNTON BEACH AND ANDRAE
8 ROBINSON, A PARTICIPANT IN THE CITY'S SHIP
9 CONSTRUCTION PROGRAM; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12 WHEREAS, Andrae Robinson has been approved for a mortgage from a local lender
13 as a participant in the City's SHIP Construction Program, and has selected a City owned lot to
14 build a single-family dwelling to reside in Boynton Beach; and
is WHEREAS, a new single-family dwelling will be added to a neighborhood located
16 within the City's target area; and
17 WHEREAS, the Commission upon recommendation of staff, has deemed it to be in
18 the best interests of the citizens and residents of the City to execute a Special Warranty Deed
19 between the City of Boynton Beach and Andrae Robinson conveying title for the lot described
20 as follows:
21 Lot 160, Block B, THE PLAT OF BOYNTON HILLS, as recorded in
22 Plat Book 4, Page 51, according to the Public Records of Palm Beach
23 County, Florida.
24
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
27
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption.
29
Section 2,
The City Commission of the City of Boynton Beach, Florida does
S:\CA \RESO\Real Estate\Reso for Special Warranty Deed - Andrae Robinson.doc
.. "'" L"" CI"" '0 """ wo""""" ., S",',I
hereby authorize and direct the IV,ayorJ
WarranW Deed to Andrae Robinson.
TI'" .""luOOO ,\cll "_,,, ",,,,0" ""m""''''' ",on .-'.
1
2
4
5
6
7
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9
10
1\
12
13
14
15
16
17
1\\
19
20
21
22
23
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25
26
27
2\\
29
crrY OF BOyN'ION BB1\CH, FLORID1\
3
Mayor
Vice Mayor
conunissioner
conunissioner
conunissioner
1\ 'I'IBS'I',
CitY Clerk
(Corporate Sea\)
S-\CA\RESO\Real Estate\Reso fo' special Warranty Deed - And,,"e RObinson.doC
Tll/S INSTRUMENT \VAS PREPARED BY
lAMES A. CHEROF, ESQUIRE
P.D. Box 310
BOYnton Beach, FL 33425
Florida (hereinafter referred to as "Grantee").
TRIs INDENI11RE, ""'0 ilil,_______ "'y or J,"" 2006, bOw., THE CITY Or
BoYNTON BEACH, FlORmA" """ip,/ "'P'MI'" (h'''i,.,o, "r""""" 'Grn,~<,,)
"'d ANDRAE ROBINSON, , 'i'gI, m"" wfu"o "'d,,& i,
SPECI,'Q WARRANTY DEED
----------------------------~---------~- ---------------
T"" ""d """"f, fuf "'d i, .mld""",, "' ili, 'Om 'fTEN ($1 o.oil) OOIIARS, "'"
'ili. g'"" "'" 'olmb! "'mido"""",, '" Gc""m in ""'d I"i" by G"",,,,- 1b"""iPl who"" fi,
h"""y "''',,"w/''''''''' h" """"', b",,,,,,,,, "'d 'Old ~ Ib, """'., .,,/ G"",,,,, hoirn "'d
\.'S ign, f,,",,<<, Ib, f'H'Wing dm,""" 1""1 "~." lyi'g "'" h'i'g i, P'1m B,""" C"my
1a, to WIt:
W 1 T N E SSE T H:
1.0, 160, BlOe" B, THE PLAT OF BOYNToN HIlLS "
recorded in Plat BOOk 4, Page 51, aCCording to the PUblic
Records of Palm BeaCh COUnty, FlOrida.
· wilb "I '''on"" h'''~i",,",," "'" _n"""" "<<ct, 'o'OWging " i,
lIng,
, to hold, the same in fee simple forever.
'm h,reby <Ovo,,,,. Wilb "." an,,,,, lb. Cir.m", i, "WfuHy""", of
fuHy w_. Ib, lillo " ,"Id '''''' "''' wiH d',,"d Ibo '"'" '",;,. ilio
'b. G""'m b", gOOd "ph, 'Od I,wfu I "Ib,", y " '"H md <owv", mid
~ claiming by, through or under Grantor, but against none other.
,edeV\Special need -Andrae RObinson.doc
Page 1
IN WITNESS WHEREOF, Grantor has caused this Deed to be executed by its duly
authorized officer the day and year first above written.
Signed, sealed and delivered
In Our presence:
Witnesses:
CITY OF BOYNTON BEACH
Signature
By:
Jerry Taylor, Mayor
(Type or print name)
Attest:
Signature
City Clerk
(City Seal)
(Type or print name)
Approved as to Form:
STATE OF FLORIDA )
) ss,:
COUNTY OF PALM BEACH)
City Attorney
The foregoing instrument was acknowledged before me this _ day of November,
2006, by Jerry Taylor, as Mayor of THE CITY OF BOYNTON BEACH, FLORIDA, a municipal
cOrporation, on behalf of the cOrporation, who is personally known to me, and who did not take
an oath.
My Commission Expires:
NOTARY PUBLIC
(Type or print name)
S'\CA\DepartmentS\CommUnity Redev\Special Deed -Andrae RObinson.doc
Page 2
IllIlI,"II"IIIIIIIII
CFN 21l1041l1G~7ee9
OR BK ~7703 PO ~3G":
RECORIlBD 1./29/21" 12,31'll'
P.l_ leach CDunt.y, Fl.orida.
Dca-at.bY H .,ilken, Clerk 01 i:C .-rt
Po 1362i Upg'
County peed
Flonda Statute seot\01'l125A'\ '\
Bl7TlJAN.1~
sTEVEN K. SCHU\MP
PAlM BEACH cOUWTY FACll. ~l. S. oPOf\, DEPT.
PROPeRlY S. REAL E TE .....,...oEME1<f DIVISIoN
3323 BELVEDeRE RD \I..OING 603
WEsT PALM 1548
PARCEL CONTROL t!\ . 08-43-'15-2'-07.002-1600 R 2. 0 0 4 ..' 2 0 6 8
\~-'> 0 couNTY OEEO
'THIS ~ made OCl n 111I . by PALM aEACH couNTY.
a political subdivision ~'Ifte'StBte of FlOrida, wh0S8 legal ma\l\ng address Is 301 North Olive
Avenua. west Palm Florida 33401-4791, party of the first part. and the CITY OF
BOYNTON BEACH, a pal corporation. whose legal ma\l\ng address Is 100 E, Boynton
Beach Boulevard. P ,0. Bo~Boynton Beach, FL 33425, party of Ihe second part.
WIT N E S S ~~at the said party of the first part. for an in consideration of
the sum ofTen and 001100 ($~~~ liars to It in hand paid by the party of the second part. the
receipt whereof Is hereby a ed. has granted. bargained and sold to the party of the
second part, Its successors and a ~raver. the follOWing described land lying and being In
Palm Beach County, Florida: ~
BOYNTON HILLS LT 160 & ~61. 162.166 & 167 BLK B. THE ABOVE
BEING THE REAL PROPER~t'f,.~tJ1CRIBED UNDER TM. CERTIFICATE
NUMBER 14450 IN THE TM RECORDED IN OFFICIAL RECORD
BOOK 16858, PAGE 1301. PUB\: . ORDS OF PALM BEACH COUNTY.
FLORIDA, /;'7
<?J>C
Resarving, however. unto party of tha firsl pa~~~"" ssors and assigns an undivided three-
fourths Interest In, and title in and 10 an undlvl~.' _fourths Interest in. all the phosphate.
minerals. and metels that are or may be In, on, or said land and an undivided ona-half
Interest in all patroleum that Is or may be In. on said land, The aforementioned
reservallon of phosphate. minerai. metals and petroli"~~ shall nol Include and party of tha
first pari hereby expressly releases any and all rights o~ and rights of elCplorallon relallng to
such phosphate, minerai, metals and petroleum rights. ~'l)
IN WITNESS WHEREOF. the said party of the . rt has caused these presents
to executed In its nama by Its Board of County Commlss - ctlng by the Chair or VIce
Chairman of said Board, the day and year aforesaid. "'N
ATTEST: PALM BEACH COUNTYI~:1t...nA. a
po\lllcal Subdlvls10n of th~f Florida
DOROTHY H, WILKEN. Clerk
Ja,OAR
~~y--,,"
f~.;:;_."...,,9 '
By: ";-". ~.
"-, q~
0\ COUNTY
~\. FlOf\\O~ , "FICIAL SEAL)
APPROVED AS TO FORM ,.~~~."*,,....~y
AND LEGAL SUFFICIENCY "".,,,.......
G"_"''''' S. 10" t1on.""""........s.....,...04\Cou""'o....Con".,."".oo
Page 1 of 1
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Book 17703fPaae1362
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. O.R. BKlPG 1685811301 20040229586 AMT 15,889.67 Doc stamp.oo
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NO. 6885133
t;{OTICE OF INtENT TO
~Ell REAL.- PROPERTY
I NOTICf:IS'HEAEaYGlVEN,
I 1hat the City of Boyntonl
I Beach. Flonda has deler-
. mined to sell th'~~follo.wlng
__Ji..,.,...,
r Lot 16_9. BIOOI( Bj the Plat of
, Boynfolll':tlllB,8:a:.,ecorded
, in Phil Poak 4, 'Page 51,
according tQ fhe P_ublic
Records of Palm Beaeh
County, FIorida;>8nd
lot 16~, BlOck B, the Platot ;
. Boynton HlUs,as'recorded
in Plat 8Ciok' 4, Pages1,'
, according to the Public
Records of Palm Beach
County, Florida
The sale 01 property is for
public purpose pursuant '0
agreements entered Into
between lhe City pf 'Boyn-
tOn Beach. and Andrae
Robinson andeanls Lee
Lyo~, respectively, Furlhlfr
lrif_ormallon. as 1& availlJble,
m-ay be obtained from
Community Improvement tn
, the. West Wing of Ctty Hall,
leealed at.10nJ;:.BoymOn
Beach Blvd., $oynton
Beach. FL33435~ The CUy
Commls,lon oUM City of
BoynfooB~ch sbail_bofd a
public hearino on the.- pro-
posed salell afthlllrl"ffiuiar
City CommIssion m&elfng
November 21. 2006 at 6:30
p.m. In Comml$Sion Cham-
bers, City" Halt COntact
Octavia S. Sherrod at 742-
6066.
PUB: ThePaIm Beach PoSt
OcI~r 22; 2006
/r((
'}
VIII.-PUBLIC HEARING
ITEM C.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetin2 Dates in to City Clerk's Office Meetinll Dates in to City Clerk's Office
0 August 1,2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 Augus114,2oo6 (Noon) 0 November 8, 2006 October 16, 2006 (Noon) )
--, -..../
0 ~ -<
September 19,2006 September 5, 2006 (Noon) November 21, 2006 November 6, 2006 (Noon)O
c-., .
-I
1'0
G~
0 Announcements/Presentations 0 City Manager's Report
~
0 v ..~
NATURE OF 0 Administrative New Business _1:. 0
{"-'.--..
AGENDA ITEM i.:t ~. ""'--
0 Consent Agenda 0 Legal .-r;
-"cn
0: -~
0 0 DJ>
Code Compliance & Legal Settlements Unfinished Business ,t;- "''I
'n
~ Public Hearing 0 :c
RECOMMENDATION: Please place this request on the November 21,2006 City Commission Agenda under
Public Hearing, The Connnunity Redevelopment Agency Board on October 25, 2006, reconunended the subject request be
approved. For further details pertaining to the request, see attached Department Memorandum No. 06-153.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
Peninsula (SPTE 06-007)
Tom Y ianilos
Waterbrook Development, LLC
2649 North Federal Highway
Request for a 6 month Site Plan Time Extension for site plan approval granted on July 5,
2005, to extend site plan approval from July 5, 2006 to January 5,2007.
PROGRAM IMPACT:
FlSCAL IMPACT:
ALTERNATIVES:
~,-
Develop epai1ment Director
~
h,(')~
PlannUig and Zo Director City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Peninsula@Boynton Beach\SPTE 06-007\Agenda Item Request Peninsula Beach SPTE 06-007 11-21-06.dot
Assistant to City Manager
S,IBUllETIN\FORMSIAGENDA IlEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST':
,.,,,:,:v'";;~v,,,,,,,=,",,,,. ~..''':-A''',. """"':......
PLANNING AND ZOI'lINI, 11l',Wl:ON
MEMORANOliNi NO ::' ')6' 1 ;3
Chair and Mernber~i
Community Reoeveiopmefit Jv;el1:i Il)ard
..-1
Michael Rumptk(lt---
Director of Planning and ZoninG
Kathleen Zeitler J1:.-
Planner
September 5,2006
The Peninsula at Boynton Beach (SPTE 06-007)
Site Plan Time Extension
Property Owner:
Applicant I Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed ZOning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
South :
East:
West:
PROJECT DESCRIPTION
Waterbrook Development, LLC
Tom Y1anllos with Waterbrook, Inc.
2649 North Federal Highway (see Location Map - Exhibit "A")
Special High Density Residential (SHDR - 20 du/ac)
Infill Planned Unit Development (IPUD - 20 du/ac)
No change proposed
No change proposed
30 fee-simple townhouse units and 40 multi-family (condominium) dwelling
units
3.51 acres (152,974 square feet)
Developed commercial property within the Town of Hypoluxo, designated Resldentlal-
Multiple Family (RH) land use and zoned Commercial Marine (CM);
Vacant property designated Speclal High Density Residential (SHDR) and zoned Infill
Planned Unit Development (IPUD) (forthcoming Casa del Mar project);
RIght-of-way for the Intracoastal Waterway; and
Right-of-way for U.S. 1 and then right-of-way for Aorlda East Coast Railroad.
Page 2
Memorandum No, PZ 06-153
The Peninsula SPTE 06-007
BACKGROUND
Mr. Tom Yianilos with Waterbrook, Inc. (owner/developer) is requesting a six (6)-month site plan time
extension for The Peninsula at Boynton Beach Site Plan Development Order (NWSP 05-013), which was
approved by the City Commission on July 5, 2005. The site plan approval is valid for one (1) year from the
date of approval. If this request for a six (6)-month time extension were approved, the expiration date of this
site plan, including concurrency certification would be extended to January 5, 2007.
The subject property is located within the Federal Highway Corridor Community Redevelopment Plan Study
Area 1. According to the original site plan staff report, the proposed Peninsula at Boynton Beach is an Infill
Planned Unit Development approved for 30 fee-simple townhouse dwelling units and 40 multi-family
(condominium) dwelling units. The project has been approved for the following: a Land Use amendment
(LUAR 05-004) from Local Retail Commercial (LRC) and High Density Residential (HDR) to Special High
Density Residential (SHDR - 20 du/ac) classification, a Rezoning (LUAR 05-004) from Community Commercial
(C- 3) and Multi-Family Residential (R-3) to Infill Planned Unit Development (IPUD) zoning district, and a new
Site Plan (NWSP 05-013).
The entire project would be built in one (1) phase starting with the condominium building (40 units) followed
by townhouses (30 units). The 70 units are proposed within seven (7) separate buildings on the 3.51-acre
site (see Site Plan - Exhibit "B"). According to the floor plans, each townhouse building would have five (5)
units. Each unit proposed within the two (2) story townhouse buildings (Buildings 100 and 200) would have
3-bedrooms and private backyards that would be large enough to accommodate a small-sized swimming pool.
The number of bedrooms proposed within each three (3)-story townhouse building (Buildings 300 through
600) would range between two (2) bedrooms and four (4) bedrooms. Finally, the four (4) story condominium
with building with understory parking would have a mix of two (2) and three (3) bedroom units. The
ecreation area would be located at the eastern portion of the development overlooking the Intracoastal
Waterway. It would include a 1,285 square foot cabana building and a swimming pool.
The design of the proposed buildings / clubhouse resemble a mixture between a Spanish-Mediterranean style
with its smooth stucco finish and S-tiIe roof, and a modern design with Its decorative green Metropolis
shutters, decorative railings, multl-color awnings, and pre-cast decorative columns and accents. The exterior
walls of the buildings would consist of the following colors: dark brown, brown, yellow, light yellow, and
cream.
Since approval of The Peninsula at Boynton Beach, the adjacent property to the south has been similarly
rezoned to IPUD for the Casa del Mar project which proposes a total of 42 town homes and 40 condominiums.
Both projects require a perimeter landscape buffer along their common property line which Includes the
requirement for a six (6) foot masonry wall within each buffer. The Casa del Mar project was approved with
a condition of approval which states as follows: "Staff recommends working with your neighbor to the north
(Peninsula) to utilize their perimeter wall rather than building one Immediately adjacent to It". These
forthcoming adjacent IPUD's will provide an opportunity for redevelopment In a highly visible entrance
corridor to the City.
ANALYSIS
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department". Examples of building permits include
I)ut are not limited to the following: Plumbing, electrical, mechanical, foundation, and structural. The
.egulatfons authorize the City Commission to approve site plan time extensions up to one (1) year, proVided
that the applicant files the request prior to the expiration date of the development order. In this case, the
Page 3
Memorandum No. PZ 06-153
The Peninsula SPTE 06-007
applicant has met that requirement. The Planning & Zoning Division received the application for time
extension on May 26, 2006, a total of 40 days prior to the expiration date of the new site plan.
The applicant states that the original plan called for townhomes, but changed during the site plan process to
include condominiums as well. The design process started with an architectural firm that specializes in homes
and townhomes, but after the addition of condominiums, a second architectural firm had to be retained for
the permit drawings for the condominium building. The applicant's justification statement explains that it
took them longer (from July, 2005 site plan approval to March, 2006 building application submittal) to
complete their working drawings for the 7 proposed buildings due to the addition of a second architectural
firm.
According to the justification submitted for the requested time extension, the applicant lists the following
accomplishments as demonstrating their "good faith" efforts in securing a building permit for the project: (1)
purchased property in September, 2005; (2) relocated 21 mobile home residents; (3) obtained South Florida
Water Management District permit (#50-07266 issued in February, 2006); (4) submitted for building permits
(site, townhouse buildings 1-6, condominium building, clubhouse); paid application fees for utility capacity
reservations (water and sewer); and paid impact fees in the amount of $315,763.42. The applicant has
submitted revised building permit drawings which are now undergoing a second review. The applicant
expects that the issuance of building permits is imminent, and requests a six (6) month site plan time
extension.
A more formal criterion for evaluating requests for time extensions is compliance with (traffic) concurrency
requirements. The Palm Beach County Traffic Division approved the traffic study for The Peninsula at
Boynton Beach project based on a total of 70 proposed residential units. Based on the Traffic Division's
review, it has been determined that the project is located within the Coastal Residential Exception Area of
Palm Beach County which exempts residential units from traffic concurrency requirements, and the project
meets the Traffic Performance Standards of Palm Beach County. No building permits are to be issued after
the build-out date of 2007.
The site plan time extension is still subject to the original 47 conditions of site plan approval. Lastly, no new
land development regulations are now in place against which the project should be reviewed and modified.
As for application of the Art in Public Places ordinance, site plan approval occurred prior to adoption of
Ordinance 05-060.
SUMMARYI RECOMMENDATION
Staff recommends approval of this request for a six (6)-month time extension of the site plan (NWSP 05-013)
for The Peninsula at Boynton Beach project. If this request for extension were approved, the expiration of this
site plan, including concurrency certification, would be extended to January 5, 2007. Staff is generally in favor
of the redevelopment efforts represented by the approved site plan, which serves to promote the goals of the
Community Redevelopment Agency and the Federal Highway Corridor Community Redevelopment Plan toward
greater residential uses in this area and economic revitalization. The proposed Peninsula at Boynton Beach
project will provide an opportunity for redevelopment in a highly visible entrance corridor to the City, Increase
the value of adjacent and nearby properties, and contribute to the overall economic development of the City.
In addition, the Peninsula project is proposed at a scale and massing that will provide a transition into the
downtown area and provide a variety of housing on site. If this request for site plan time extension is
approved, all outstanding conditions of approval from the original site plan must stili be satisfactorily addressed
during the building permit process. Any additional conditions recommended by the Board or City Commission
shall be documented accordingly in the Conditions of Approval (see Exhibit "e'').
S:\PIamlng\SHARED\WP\PROJECTS\PenlnsuJa @ Boynton Beach\SPTE 06'{)()7\Staff Report.doc
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EXHIBIT "e"
Conditions of Approval
Project name: The Peninsula at Boynton Beach
File number: SPTE 06-007
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
1. The site plan time extension shall be subject to all previous Conditions of X
Approval.
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL COMMUNITY REDEVELOPMENT
AGENCY BOARD CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be detennined.
S:\PJanning\SHARED\ WP\PROJECTS\Peninsula\SPTE\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Peninsula at Boynton Beach
APPLICANT'S AGENT: Thomas Yianilos, Waterbrook, Inc,
APPLICANT'S ADDRESS: 715 E. Hillsboro Boulevard, Deerfield Beach, Fl 33441
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: Request a six (6) month site plan time extension to construct 30 fee-
simple townhouse units and 40 condominium units on 3,51 acres in the IPUD zoning district
lOCATION OF PROPERTY: On the east side of U.S. 1, approximately 1,600 feet north of
Gateway Boulevard
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO,
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's land Development Regulations.
2, The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested,
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included",
4. The Applicant's application for relief is hereby
- GRANTED sUbject to the conditions referenced in paragraph 3 hereof,
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6, All further development on the property shall be made in accordance with the terms
and conditions of this order,
7, Other
DATED:
City Clerk
J:ISHROATAIPlanningISHAREOIWPlPROJECTSIPeninsula@ Boynton BeachlSPTE 06-007\OO.doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
E. The Peninsula at BQynton ~h (SPTE Od-007)
October 25, 2006
Agent:
Owner:
Location:
Description:
Tom Yianilos with Waterbrook, Inc,
Waterbrook Development, LLC
2649 N Federal Hwy
Site Plan Extension - Six Months
Ms. Zeitler presented the plan and explained the applicant requested a six-month time
extension. The plan was approved as an infill PUD development for 30 town homes and 40
condominium units. The original plan called only for town homes, but during the process it was
changed to include condominiums as well. The Site Plan was designed by an architectural firm
that specialized in homes and town homes, They needed to retain a second architectural firm
for the permit drawings for the condominiums. The extension would move the deadline to
January 5, 2007. There was one condition of approval, that the Site Plan time extension was
still subject to the previous conditions.
Ms. Kim Glas-Castro, Attorney with Ruden McCloskey, was present on behalf of Waterbrook.
She added the applicant had applied for their permits and second review, and had addressed
the technical comments. They obtained their State and Federal permit approvals for the
seawall, and had been negotiating the wording for the letter of credit. Once the letter was
completed, it would be submitted to the City and the permit could be obtained. The seawall had
to be completed first before they could pull the permits to start vertical construction. The
seawall would need up to four weeks to be completed.
Chair Tillman opened the floor for public comments, There were no comments received anc
Chair Tillman closed the floor,
Motion
A motion was made by Ms. Horenburger to approve the request subject to all staff conditions.
Vice Chair Norem seconded the motion.
Rev. Chaney asked about the time extension and asked whether that was enough time.
Mr. Tom Yianilos, with Waterbrook was present and explained all permits were processed and
ready to be issued. They were mobilized for construction and just waiting for the letter of
credit.
My Myott thought including the letter of credit with the list was very helpful and encouraged
applicants to include it with the backup materials for the project.
~
A vote was taken and the motion unanimously passed.
F. Las Ventanas (fka Gulfstream Lumber) SPTE 06-009
Agent:
Owner:
Kyle Riva with Epoch Properties, Inc.
Epoch Properties, Inc.
10
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII.-PUBLIC HEARING
ITEM D.
Requested City Connnission Date Final Form Must be Turned Requested City Commission Date Final Form Must he Turned
MeetinlZ Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
0 August 1, 2006 July 17.2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31,2006 (Noon) 0 October 17. 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8. 2006 October 16, 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
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RECOMMENDATION: Please place this request on the November 21, 2006 City COIrunission AgendlFilnd~~
Public Hearing and Legal, Ordinances-First Reading. The Planning and Development Board on October 24, 2006, :z:
recommended that the subject request be approved and the Connnunity Redevelopment Agency Board on October 25, 2006,
reconnnended that the subject request be approved. For further details pertaining to this request, see attached Department
Memorandum No. 06-170.
NATURE OF
AGENDA ITEM
o AnnouncementslPresentations
o
o
o
~
Administrative
o City Manager's Report
o New Business
~
o
o
Legal
Unfinished Business
o
en
:z:
o
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Consent Agenda
Code Compliance & Legal Settlemenls
Public Hearing
EXPLANATION:
PROJECT:
AGENT:
DESCRIPTION:
Mixed Use Zoning districts (CDRV 06-002)
City-initiated
Request for approval of proposed amendments to Chapter 2, Zoning, Section 6.F Mixed
use Zoning Districts for conversion of Mixed Use-Low (MU-L) to Mixed Use-Low I
(MU-L1), amendment of Mixed Use-High (MU-H), and establishment of the Mixed Use-
Low 2 (MU-L2) and Mixed Use-Low 3 (MU-L3) zoning districts.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
k-
City Manager's Signature
~d~~
Planning an o' g Director City Attorney / Finance
S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\Mixed Use Districts 06-002\Agenda Item Request Mixed use zoning CDRV 06-002 11-21-06.dot
Assistant to City Manager
S,IBULLETlN\FORMSIAGENDA ITEM REQUESr FORM.DOC
Ii
1 ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA AMENDING LAND
5 DEVELOPMENT REGULATIONS, CHAPTER 2
6 "ZONING", SECTION 6.F. MIXED USE ZONING
7 DISTRICTS; PROVIDING FOR CONFLICTS,
8 SEVERABILITY, CODIFICATION AND AN
9 EFFECTIVE DATE.
10
11
12 WHEREAS, the regulations for the Mixed Use-High Intensity (MU-H) and Mixed
13 Use-Low Intensity (MU-L) zoning categories were adopted on June 18, 2002 primarily to
14 implement recommendations of the Federal Highway Corridor Community Redevelopment
15 Plan; and
16 WHEREAS, several minor amendments have been made to the regulations since
17 their adoption; however it was realized that adjustments needed to be made to the original
18 Mixed Use regulations in order to implement the more recently adopted redevelopment plans,
19 which include the Heart of Boynton Community Redevelopment Plan, the Federal Highway
20 Corridor Community Redevelopment Plan and the Ocean District Community
21 Redevelopment Plan; and
22 WHEREAS, the City Commission, upon recommendation of staff, deems it
23 appropriate and in the best interests of the residents of the City of Boynton Beach, to amend
24 the Land Development Regulations of the City of Boynton Beach to provide minor
25 amendments regarding the Mixed Use-High (MU-H) and Mixed Use-Low (MU-L) zoning
26 categories.
27 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
29
Section I,
The foregoing whereas clause is true and correct and is now ratified and
30 confirmed by the City Commission.
31
Section 2.
Chapter 2. "Zoning", Section 6,F. of the Land Development
32 Regulations of the City of Boynton Beach Code of Ordinances is hereby amended by adding
33 the words and figures in underlined type, and by deleting the words and figures in struck-
34 through type, in the attached Exhibit "A".
S:\CA \Ordinanccs\LDR Changes\Amdending I,DR ~ Chapter 2 - 6F(2006).doc
Section 3. Each and every other provision of the Land Development Regulations
2 not herein specifically amended, shall remain in full force and effect as originally adopted.
3 Section 4. All laws and ordinances applying to the City of Boynton Beach in
4 conflict with any provisions of this ordinance are hereby repealed,
5
Section 5.
Should any section or provision of this Ordinance or any portion
6 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
7 affect the remainder of this Ordinance,
8
Section 6.
Section 7.
Authority is hereby given to codify this Ordinance.
This Ordinance shall become effective immediately,
9
10 FIRST READING this _ day of November, 2006.
II SECOND, FINAL READING AND PASSAGE this _ day of
12 December, 2006,
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29 ATTEST:
30
31
32 City Clerk
33
34
35 Corporate Seal)
36
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
:\CA\Ordinances\LDR Changes\Amdending LDR _ Chapter 2 _ 6F(2006),doc
Exhibit "A"
F. MIXED USE ZONING DISTRICTS.
1. Intent and purpose. The mixed use zoning districts allow for a diversity of land uses, and accommodate and
encourage a mixture of residential, office, retail, recreational, and other miscellaneous uses on assembled parcels
within the Community Redevelopment Area. All development and redevelopment shall require a site plan approval
to be processed concurrently with the application for rezoning.
The objectives of the mixed use zoning districts are as follows:
a. Support and enhance revitalization efforts in the city's traditional commercial core area;
h. Create majer Bev; resieieBtial and miJH~d use areas Allow for commercial services to be provided to new
residential develooments in planned locations with appropriate densities, heights, and mixtures of uses;
c. Create optimal pedestrian environments through appropriate separation from, and design of vehicular circulation
areas;
d. Allow flexibility in architectural design and building bulk; while maximizing compatibility and harmony wiih
adjoining development within the development area;
e. Create surrounding areas that complement rather than compete with the downtown;
f. Create higher quality environments for residents, businesses, employees, and visitors.
2. Zoning districts. The mixed use zoning districts shall be applied to selecled geographic areas, easl ofI-95,
identified on the city's Future Land Use Map, where a mixture of uses and building densities is intended to carry out
elements of the city's redevelopment plans, including goals in employment, population, transportation, housing,
public facilities, and environmental quality. Regulations for the planning areas are implemented ihrough !we four
zoning districts: Mixed Use-High Intensity (MU-H), Mixed Use-Low Intensity] IMU-L1). Mixed Use-Low
Intensity 2 IMU-L21. and Mixed Use-Low Intensity 3 (MU-L3). Permitted uses and associated standards for
development vary between the zoning districts each reflecting the importance of the district's location and its
relationship to the downtown. Heights, densities and intensities of development are regulated according to the
classification of the roadway along the frontage of the property and proximity to existine: sinQJe family zoning
districts.
A Mixed Use Low zoning district may be located onlv on lands designated Mixed Use (MX) on ihe City of Bovnton
Beach Future Land Use MaD. The Mixed Use High zoning district may be located only on lands designaled Mixed
Use-Core (MX-C) on ihe City of Boynton Beach Future Land Use Map
3. Subdistricts established.
a. MU-H (Mixed-Use-High Intensity) Zoning District
(1) UpeR .sepheR eftThe Mixed-Use Cor. (MX C) I.ns "0. e1.soifieatieR, ihis High Intensitv (MU-H) zoning
district shall only be applied 10 lands classified as Mixed Use-Core (MX-C) on the Future Land Use Map.
(2) The MU-H district is appropriate for developments that provide for high density residential in addition to retail
commercial and office uses.
(3) The district allows a maximum height of one hundred-fifty (150) feet and a residential density of eighty (80)
dwelling units per acre, provided that all new developments within this district that front on streets designated as
"arterial" or "coJlector" roadways" on the Functional Classification of Roadways Map shall contain a mixture of
retail, office and/or residential uses arranged either vertically or horizontally. Single-use projects frontine solely on
October 9, 2006
other streets within this district shall reouire conditional use annroval.
b. MU-L (Mixed-Use-Low-Intensity) Zoning District~, Mixed Use-Low Intensity I (MU-LI). Mixed Use-Low
Intensity 2 (MU-L2). and Mixed Use-Low Intensity 3 (MU-L3).
(I) In order to complement the revitalization efforts in the city's commercial core, the MU-L Zoning District~ shall
only be applied to lands peripheral to the downtown area and classified as Mixed Use (MX) on the Future Land Use
Map.
(2) The MU-L District~ is'lKappropriate for low-to mid-rise developments that provide for medium density
residential uses.
(3) The district~ allows a maximum height of seventy-five (75) feet and a residential density offorty (40) dwelling
units per acre for mixed use projects.
(4) Building heights between seventy-five (75) feet and one hundred (100) feet may be permitted for develoDments
abuttim! the Mixed Use Hieh zonine district. if reviewed as a conditional use.
(5) The review of these applications will emphasize aesthetics and design quality, and physical compatibility with
adjacent land uses.
(6) All new developments within this district that contain a mix ofuses shall front on streets designated as "arterial",
"coHector", or "local collector" roadways" on the Functional Classification of Roadways Map and shall contain a
mixture of retail commercial, office and/or residential uses, which may be arranged either vertically or horizontally.
(7) Height restrictions and densities may be further limited in certain geographic areas to further applicable
redevelopment plans.
4. Uses.
b. Uses are classified as Permitted "P," Conditional"C," or Not Permitted "N."
a. The following table identifies the permitted, restricted and prohibited uses within the mixed use zoning districts.
c. Uses permitted with restrictions are followed by a numeral that corresponds to a footnote below the table. Each
footnote explains restrictions associated with the use.
d. The Planning and Zoning Director or designee shall have the discretion to approve uses that are not specifically
listed but are similar to uses that are expressly permitted; provided, however, such uses are not expressly identified
as conditionally permitted or not permitted in any zoning district within the city.
TABLE 6F-l
SCHEDULE OF PERMITTED PRINCIPAL, ACCESSORY AND CONDITIONAL USES
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RestrietisB ~Ietes:
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1. :Must be an iBtegral part Bfa mi1U~Ell:lSe developmeHt eBffifJrising a maJ(imwn. of39 percent of the grass floor area
of the entire Ele':elapment.
2. For those ""dh frontage OR aR arterial reae, allowed as a peffilitlee lIse if the grellHd le':ol floor froRtiFlg the
arterial is Elevsted te effke or retail ases. Other;:ise, use is a c::onditieRal use.
3. Use shaH be sHbjeet to the feHe',~/ing aiataRse separation reEftiiremeHts from siHJ.ilar uses, measured in a straight
line Hsiflg the shortest distaflse eet;:een property lines:
Por uses with less thaB 5 000 square feet of floor area, 750 feet;
fer uses with a gross fleer area equal to or greater than 5,009 gross square feet, 1,500 feet.
1. Subjec::t ts setbac::k ana Barrering reEj,lliremcnts as resemmenaed by the Teehnical Reyiew Committee.
5, ManiFffiHJI gross sElaare footage sf struetu-re shall Bst enceed 2,500 SEIHer€! feet. Sterage of postal ':ehides
prohibited.
6.1\1HSt Be integFated rnte a eemmereial er miRed use Eleyelepm.ent ana Bet eneeed 39 pereeBt efthe grass floor area
of the eHtire deyelapment, eanstFuetea 7:ithia the same st:FHemre as the remail'lffig 0emmereial or miJ(ed Hse
deyelepment.
October 9, 2006
5
8. On sit" drop off and pi.1t ..p only.
7. Gress fleer area sf greeeF)' stere HlHst lie a m:lnimliHl sf] 5,900 sElliBre feet ana a ma](iFlRlHl ef3Q,999 sEfHare feet.
~. ::~ =~ :~:~ ~t~e!:i~~ :~e", ffiHst Be sereened kom p"BIi. Fight of way and requim eonditional
use apJ3re~:al. IBgress/egFess ::;haH Bet be frem/te an arterial reaEl",yay.
~~;e~:::~~~6j~ prop"ft;' ':iith Fed"ml HighY:,,)' Frontage in the MU L Zon" ..nles" eon.istent with restriotion
I g. Shall .omply Tith pro':isions ofCh3jlter 2, See. 1 I .L., pertaining to retail "al" of gasolino or gasolino prod...t..
12. Indoor stoFag./diopla)' shall not ""eeed I g,ggg sq..are feel.
:~::o ":a"::~.':;jth a peRRitt"d marina ..... Storage'dioplay allo','ed only in wet doel'5 or indoor not to e"eood
] 4. See Seetion 11 forregulations.
15. See Section 15 fur reg..lation..
ZONE
USE GROUPIUSE MU-LI MU-L2 MU-L3 MU-H
Residential or Lodrtinf! Use GrouD
Bed and Breakfast C C N N
Boutique Hotel N N C C'
Hotel !'! C;; C;; r
Home Occunation p p p p
Mobile Home N N N N
Motel !'! !'! !'! !'!
Residential. Sin.le-Family. Detached N N N N
Residential. Sin.le-Familv. Attached p p p p
Residential. Multi-Family p p P P'/C'
Board and Roomin. House (exceot as Drovided by state law) N N N N
Accessorv Unit N N N N
Live/work Unit pl4 pl4 pl4 pl4
Communi/l) Facilities Use Group
Colleee. University. Seminarv and accessory uses p p p N
Government Office/Civic Center/Librarv p p p p
Recreation. (outdoor) p p p N
October 9, 2006
6
ZONE
USE GROUPfUSE MU-L1 MU-LZ MU-L3 MU-H
Museum and accessorv uses p P l' P
House of Worship pJ pJ pJ pi)
Police or Fire-Rescue Station p P l' P
Postal Center (retail sales only) 1'6 p6 p6 p5,6
Post Office N N C C
Public Park l' l' P P
Publicly-owned Parkini.':. Lot or Gara2:e (orincioal use) l' l' 1'2 P'
Office Use GrOUD *
*Not encouraeed as a fIrst-floor use in the MU-H Zone
Banks. Financial Institutions P' P' p6,9 p6,9
Medical or Dental Office or Clinic P P P p6
Physical Therapv Clinic l' P P 1'6
Professional Business Office P l' P P
Veterinarv Office or Clinic l' l' P p6
Sales and General Commercial Use GrouD *
* Where oemritted within the MU-L Zone. onlv on lots fronting on major arterial or connector roadways
Alcoholic Beverae.e Packa2e Store 1'" p' p6 1'6
Ammunition or Firearm Sale or Rental (nrinciDal use) N N N N
Animal Boardinl! or KelUlel (nrincina]Jaccessorv use) C4 C4 N N
Animal Groominl! l' p P p6
Pet Sales l' l' p6 p6
Antioue Store/Fine Arts Antioue Auction l' l' 1'6 1'6
Arts. Crafts. Hobbv and Framing l' l' p6 p6
Auction House N N N N
Automotive Fuel Sales with/without Vehicle Service N N C6,1O C6,1O
Automotive Parts Sales p6,! pl,6 pl,6 pl.6
Automotive Reoairs(Minor) N CI,16 Cl,1b N
Automotive Sales with Disnlav N N 1'12 pl2
Bakerv. Retail/SDecialtv Foods/ p p 1'6 E_~
October 9, 2006
7
ZONE
USE GROUPIUSE MU-LI MU-L2 MU-L3 MU-H
BoatlMarine Accessories/Rental/Brokeraee p12,13 p12.J3 p6,11,13 p6,12,l3
Bookstore p p p' p'
Buildine Suoolies or Materials N N N N
Bus Terminal N N N C
Clothine. Shoes or Accessories Boutioue p' p' P' P'
Contractor's Office/Eouinment Storaee N N N N
Coffee Shop p p p' p'
Convenience Store p' p' p' p'
Custom Home Fumishines p p p p
Cvber -cafe p p p' p'
Dive ShOD and Instruction as Accessorv Use p p p p
Drue Store or Pharmacy p6,9,1l p6,9,1J p6,9,11 p3,6
Grocerv Store. Suoermarket C' p' p6,7 p6,7
Florist f f p' p'
Hardware Store p6,12 p6,l2 p6,12 p6,12
Health Food Store P' p' p' p'
Home Imnrovement Centers N N N N
Jewelrv. Lueeaee and Leather Goods p p P' p'
Lumber Yard N N N N
Marina pl2 pl2 p6,12 p6.12
Marine Customizine. Detailine. Service. Parts or Reoair N C6,16 C6,l6 N
Newsstand p p' p' p'
Outdoor Green Market (City soonsored) N N N P
Outdoor Storaee or Disolav as a nrincioal use N N N N
Parkine Lots for Commercial Vehicles N N N N
Parkine Lot or Garaee. Private Ownersmo (orincioal use) N N N N
Personal Watercraft Sales. Rental. Service. Parts or Reoair pl2 pl2 pl2 p'
Photol!Taohic Studio and Photoeraohic Sunolies P P p' p'
October 9, 2006
8
ZONE
USE GROUPIUSE MU-L1 MU-L2 MU-L3 MU-H
Restaurant. with Drive- Thru p("lJ p6,9 p6,9 N
Restaurant. Sit-Down P P P p6
Sporting Goods p' p6 P' p'
Tobacco and Accessories p P p6 p6
Trailer - Vehicle or Marine- Sales. Rentals. Service. Reoairs J'{ J'{ J'{ N
and Storalle
Video Rental p P p6 p6
WholesalelW arehouselDistribution N N N N
Service Use Grouo*
* Where nennitted within the MU-L Zones. only on lots frontine on maior arterial roadways
BarbershoplBeauty SalonlDav Spa p p p6 p6
Dance Studio p p p p'
Dressmaker or Tailor p p p p'
Drv Cleaner P 6,~ p6,8 p6,S .eM
Fitness/Health Club p p pO p'
Funeral Home C C C N
Hospital N N N N
Labor Pool Establishment N N N N
Laundromat p' p6 p6 N
Medical Outpatient Facility po p' p6 p'
Nurserv. Preschool or Child Davcare p p p6 p6
Nursine and Convalescent Home C C C N
Photocoov Center p p p' p'
Self-Storage or Mini Warehouse C6.1:'i C6,15 C6,15 N
Shoe Reoair p6 p' p6 p6
Tattoo ParlorlBodv Piercinl2: N N N N
Soup Kitchen/Substance Abuse Centers!Shelters! Halfwav J'{ J'{ J'{ J'{
Houses
October 9, 2006
9
WNE
USE GROUPfUSE MU-Ll MU-L2 MU-L3 MU-H
Entertainment Use Group *
.WherlULermitted within the MU - L Zones only on Jots fronting on major arterial or connector roadw~s
Adult Entertainment N N N N
Bar. Cocktail Loun~e C C C' p'
Billiard ClublBowling Allev/Indoor Recreation Facility C' C' C' C'
Bingo Hall N N N N
Fortune Teller N N N N
Movie Theater N N P' P'
Night Club N C' e' e'
Performine Arts Theater P P p P
Private Clubs. Lodges and Fraternal Organizations e' e' c' N
Accessorv Use
Drive-Thru Facilitv (other than accessory use to fmandal e' e' e' 1'!
institutions and restaurants)
3.
4.
5.
,.
RestrIctIon Notes:
I. Must be art of a mixed-use develo ment co risin a maximum 30 ercent of the ross floor area of the
entire develonment.
2.
For those with fronta e on an urban arterial or urban coHector roadwa allowed as a ermitted use if the
ound level floor frontin the roadwa is devoted to office or retaiJ uses' otherwise use is a conditional
use.
Use shall be sub. ect to the foUowin distance se aration re~ uirements from similar uses measured in a
straieht line usine the shortest distance between nrooertv lines:
-For uses with less than 5.000 square feet of floor area. seoaration distance is 750 feet:
-For uses with a oss floor area e ual to or reater than 5 000 s uare feet s aration distance is I 500
feel.
Sub'ect to setback and bufferin re uirements as recommended b the Technical Adviso Review Team.
Maximum ross s uare foota e shall not exceed 2 500 s uarc feet. Stora e of ostal vehicles rohibited.
Must be intellfated into a mixed use buildine or develonment.
7.
8.
Gross floor area of oce store must be a minimum of 15000 s uare feet and a maximum of 80 000
SQuare feet.
On-site dron-off and nick-un onlv.
9.
Drive-thru facilit
conditional use a
and re uires
October 9, 2006
10
10
See Section 16 for reeulations.
II.
Not oermitted on nrooertv with Federal Hiahwav frontaee in the MU-L Districts unless consistent with
restriction note six (6).
12.
Indoor storage/disolav only and shall not exceed 10.000 square feel.
]3.
In coni unction with a nermitted marina use. Storage/disnlav allowed only in wet docks or indoor area not
to exceed 10.000 square feel.
14.
See Section 15 for reeuJations.
15.
See Section 14 for reeuJations.
16.
See Section 17 for re12ulations.
17.
See Section 18 for reeulations
5. Building and site regulations.
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''Minimum height ea aay streetli-eatage is 35 feel.
"'IaBIHaes all habitallle ""aBe, iaBh.aiag resiaeatial Hrnts (eJlelHaiag pUfl.iag SlRlelures).
~~'::l~:;g~:~i~~t fUBaae is 15 fl. alleve Y.'hieh IlHilaiag must step Baelc a miaiffiHffi lOft. fer eaeh
~::~~::: te alle':e 75 Il. ana Hpte I (j(j fl., SHl>jeet te BeaailioBal Hse Oflpr8':alt8 e""Hre design aaalana HGe
e8RlJlotil>tlflies.
~~:~t~~~ ~~~~ bllil8ia~G lIFe ea60llragea ,::ithia the ~eaeral.~:::~~ ~=: D::~:-
:=:~: ~~I r:a"yays. The mteat of thiS jlFeYlS I f e aHee, or to
simlllate th" inteRSity of, a minimam of a twe (2) stery builaiag.
o
October 9, 2006
12
~HZONE '1
:>
--.--
Maltiple 'tory ImilElings are enemlfaged within the Federal Higk....ay Comdor District, parti.alarly along arterial
road,,:ays. The iFlteBt of this proyisien is te IZreate fhe <lI3pearanee, or te silmllate the iRtensity of, a miniHH:lm of a
two stery buildiHg.
I. Porches mal' Be plase ferN.fd of the Baild to line and shall maintain a minimam t.....e foot setBack Hom any palllic
sidc.....alle Porchcs shall be plaeed oatside of clear sight triangle. Minimum ,etback fer a garage faeing er aeeessing
tBe street is 2Q feet.
2. Projeeting fe.lure(s), .ach as awnings, baleonie" porehes and/or steeps, mal' be "Iaeed fer Nard oflbeBuild to
liRe and shall maintail'l a miHi:mum tv/B feet setl3ael: Hem SHY publie side'sallL
3. ORe Sf mere pTejel2tmg feam:re(s), SliSR as 8'.'.'fl.iags, baleemes, eelmmades, psrehes aRB/or steeps, rel:J.uired
fenv8rB Elf the Build te line aHa shall maintaifl a miniftRlm fiye foot elearanee :kern BH)' vehieular use area. Blemeats
prejeeting t=r:er a pedestrian ';;a!k'vay shan aJIs\y a minimum HiRe f-.eet .:ertieal elearanee aRa a five .foot horizontal
pedestri&B elearsFlee.
"
4. Where intent is te 'Niden "ede'trian '.Yallc"..ay in eom"lianee with SEetion 9.(d) Lan,e."ing (belew).
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1. PhiS ORe asrlitisaal foot fer eseb. [-eet of height oyer 15 feet 'shere adjaeent to SF! eJl.isting, single family, detasheEi
swelling, less 'l'idth oflhe right ef '.Ya)'.
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October 9, 2006
13
~1~~: ta requi.e"'.lIts af all)' pefHlillillg agella)' ha'..mg jU'is~ialiaR .....r e.lIstro~liall almltillg the 11IlFaaastal
2. Plus all. aelditiall.1 fe.t f.r eaah faat afheight aYer 1:> feet '?;here 'vilhill ar abullillg the MU L ball..
3. Filleell (I:>) /C.t abullillg a slre.l, tell (Hl) feet allllllillg all aile)'.
October 9, 2006
14
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6. Rezoning of single-family residential zoning districts to mixed use zoning districts. All requests for
rezoning from any single-family residential district to a mixed use zoning district shall be subject to the
following additional requirements:
a. Height, density and intensity of development based on the roadway frontage;
b. Ratio of lot frontage to depth that is no more than one (I) foot (frontage) to 1.25 foot( depth);
c. Vehicular access to the property located to minimize impacts on adjacent single-family developments and meet
safety standards; and
d. Landscape barriers provided, in accordance with the landscape regulations of this code, where the rezoned
property abuts single-family residential zoning.
7. Mixed uses.
a. Buildings containing residential and nonresidential uses are required within the MU-H Zoning District for all
properties fronting on arterial roadways, permitted and encouraged within the MU-L Zoning Districts. Mixed use
structures are subject to the same development standards as "all other uses."
b. Residential uses within mixed-use structures shall not be located on the ground floor, which shall be reserved for
nonresidential uses.
c. Nonresidential uses within mixed residential/nonresidential structures shall be evaluated for their compatibility
with residential uses located on upper floors, and shall demonstrate compatibility based upon use type, construction
materials, floor plan and site layout, and other factors as determined appropriate given the type of use.
8. Building placement, massing and orientation. Structures fronting on arterial roadways within the MU-H and
MU-L Zones shall occupy the entire width of the parcel they are located upon, notwithstanding comer side setbacks
and clearance needed for a drive that may be required to access the rear of the property.
9. Access. Within the MU-H and Mu1!-L zones, vehicular access to parking shall not be directly from an arterial
roadway, if an alternative is available.
10. Landscaping and Desil!n.
a. Landscapinl! in the MU-H District.
(I) Trees. All new construction in the MU-H District shall provide shade trees in the streetscape.
(a) The trees selected shall be consistent with the established theme of the street, where appropriate. The City
Forester will provide consultation on appropriate species.
(b) Trunks shall be a minimum four (4 )-inch caliper and provide seven (7) feet of vertical clearance for visibility.
(c) In instances where canopies of overhangs make it infeasible to plant trees, alternative means of providing
landscaping for the sidewalk shall be utilized.
(d) Upon inspection by the City Forester, any trees found to be in declining condition shaH be replaced within thirty
(30) days.
(2) Tree spacing.
(a) Trees shall be regularly spaced. The spacing of the trees shall be at a minimum of20 - 25 feet on center.
October 9, 2006
17
(b) Spacing may be modified by factors such as the placement of utilities, by property access points, sight lines at
comers or by corner conditions.
(c) Tree placement shall match the existing pattern, where appropriate.
(d) Tree guards, fabricated to city specifications, shall be placed adjacent to the curb, where feasible.
(3) Tree irrigation.
(a) Irritation systems shall be installed to service all trees and other landscape materials.
(b) Irrigation systems shall be in operable condition at all times.
(4) Sidewalks and lil!hting.
(a) All new construction in the MU-H District shall provide new sidewalks.
(b) Sidewalks constructed along arterial roadways shall be a minimum of ten (l0) feet wide, measured from the rear
of the curb.
(c) Sidewalks and liehtinQ shall, where practical, be Hslla19d SkJJle priC.eTS, ~d/ehaFe(jal f!sla7 mi:% 2 h) .~.'CY
Systems, Ine., af eE}Ual, laid iB a 1 8 hel'fiBgbsne pattern te sBBtmue the consistent with the current design elements
in place along Federal Highway.
(5) Flower containers. To add color and soften sidewalk paving with plants, flower containers containing blooming
annuals or perennials shall, where practical, be planted and maintained along facades of new building fronting on
arterial roadways in the MU-H District.
b. Desi n com atibili . Pro osed ro'ects should com liment existin or a roved ad.acent mixed use ro.ects in
terms of heieht. color. style massinll and materials.
c. Maximum heil!ht and setbacks - Skv Exnosure Plane
1 No buildin shall exceed the maximum hei ht limits or the Sk
below in Section (3\.
2 All buildin s shall be built within the S.E.P. based on the ratio of six vertical feet to one horizontal foot 6 to I .
The base for determirrin the s ex sure lane shall be from the bnildin setback at base hei t for buildin
fronts. and from the minimum building setback for the side and rear elevations.
October 9, 2006
18
Exhibit 1: Sky Exposure Plane
ADJACENT TO STREET
bh - Base height ftt ~tret!'t le~pl
-Horizolltaldistauce
- Vertlcaldl5tancE!
.""""
REAR AND SIDE
- HorIlontill dlst~ll<:l"
,VerticaldistdJl(lC
-Setback
(3) The following shall be deemed as allowable exceptions to the maximum height limits and S.E.P reauirements:
(a) Balconies (unenclosed), canopies, treUises. landscaning. and flags~
(c) Uninhabited architectural elements:
(b) Elevator or stair bulkheads. rooftop eauinment and related screenin!!:
(d) Parapet not more than four feet high.
11. Parking requirements. Parking requirements for both the MU-H and MU-L zoning districts shall be as set forth
by Chapter 2, Section I IH, of the Land Development Code. Chapter 2, Section I II, shall apply only to the MU-H
zoning district. Structured oarkin!! is nreferred for all mixed use developments. and surface parkin!!. lots for more
than 10 vehicles shall be prohibited in MU-L3 and MU-H zoning districts. In all Mixed Use zoning districts no
surface carkin!! lots shall be located adiacent to a public ri!!ht-of-wav.
a. On-site parking facilities shaU be located to the rear or side of the structure they are intended to serve and
screened from view from public streets, notwithstanding other provisions of these regulations that require a specific
residential automobile garage setback, and subsections 8.d. and 8.e. below, permitting understory parking and
regulating parking garages. The intent of this provision is that parking facilities not be prominent, as viewed from
the street(s) that servers) as the main orientation for the principal building(s), in order to emphasize buildings and
pedestrian features and de-emphasize parking facilities. In order to best achieve this objective, rear parking is
preferable to side yard parking. Access to parking shall be from side streets not serving as the principal structure's
main frontage, when possible, in order to minimize vehicle/pedestrian conflicts along sidewalks resulting from
driveway crossings.
b. Mixed-use developments may utilize the following parking requirements based upon shared parking with
different hours of use. The total requirement for off-street parking spaces shall be the highest of the requirement of
the various uses computed for the following five (5) separate time periods: weekdays (daytime, evening), weekends
(daytime, evening) and nighttime. For the purpose of calculating the requirement of the various uses for the various
separate time periods, the percent of parking required shall be calculated and sitmed bv a licensed traffic en!!ineer
USiTIl2 "Shared Parkin$!, Second Edition". U .L.I.. 2005. or other accentable methodoloev.
October 9, 2006
19
~k;",1t'<!<W;;;;.8'F"':\':~\'~4"i:/"/!i";'A'fj!""~"'>'~':~L!.~:,:1;,J9"'~,
(~.~ . ..@.II;.P.. ,Ii!I!i.~_ {iJJ I/iJi! .",.,. 1:', 1\)
c. Freestanding parking garages as part of a mixed use development are permitted within the MU-H Zone only.
Within the MU-H Zone, free-standing single-use parking garages call not exceed seventy-five (75) feet in height,
and shall not have direct frontage on BorDteD B.aeh BOHI.'/anl, a..an Av...... or fod.Fal Highway, anv oublic
street unless the portion of the garage abutting these streets contains storefronts, restaurants or other permitted
nonresidential uses on the first floor. The intent is to border or wrap the garage in storefronts and other permitted
habitable floor area to a minimum depth of twenty (20) feet, so as to disguise the garage and create continuity in
street.level activity by maintaining interest for pedestrians and passing automobile traffic. Principal structures that
include parking garages shall be designed to blend the architecture of the garage with the remainder of the structure
to create the illusion that the garage is habitable floor space.
d. Parking garages that are incorporated into the same structure as a principal building, including structures
providing parking on lower floors and habitable space on upper floors, are permitted within the MU-H and MU-L
Zones. Understory parking (on the frrst floor of a structure) is permitted throughout the MU.H and MU-L Zones for
multiple-floor buildings. Such frrst floor parking areas, abutting on art.rial r.ad':/a}'s any public roadway. are
required to be developed for commercial uses to a minimum depth of twenty (20) feet. All other visible sides of the
parking structure shall be screened from view by a living trellis (utilizing climbing vines) and/or architecturally
articulated facade designed to screen the parking area.
e. In order to increase the efficiency of parking provision and vehicle circulation, parking facilities shall be
interconnected whenever possible. Parking facilities shall, wherever feasible, be designed for future connection to an
adjoining parcel where an existing connection cannot be established.
H12. Dumpster location, Dumpsters shall be adequately screened from view in a manner compatible with the
surrounding environment.
>>13, Circnlation, Development sites with frontage on Federal Highway, Ocean A venue and Boynton Beach
Boulevard shall be designed to discourage mid-block street crossings on these streets.
13. Signage. Chapter 21, Signs, of the Land Development Code shall govern signage within the Federal Highway
Corridor District.
H14. S.If-storage design requirements.
a. Location of self-storage use. Self-storage uses shall only be allowed above the frrst floor in mixed-use structure.
b. Ground-floor retail uses required. Street frontages of the ground floor area shaH be devoted to one or more
principal retail and office uses, not related to the self-storage use, to a depth of at least twenty (20) feet.
c. Access to self-storage facilities. Access to self-storage use portion of the structure shaU not be from/to an arterial
roadway and must be screened from public right-of-way.
October 9, 2006
20
d. Design of buildings. Buildings shall be designed to have the appearance of a multi-story retail, office and/or
residential structure through the use of windows, shutters, and appropriate building elements on the upper floors.
.J.415. Live/work unit requirements.
a. Minimum floor area. The minimum floor area ofa live/work unit shaH be one thousand (1,000) square feet.
b. Permitted floor area. No more than thirty percent (39Sq or fa"" bundred (100) seven hundred and fifty
(750)sauare feet, whichever is greater, of the live/work unit shall be reserved for living space, including kitchen,
bathroom, sleeping and storage areas. The rest of the gross floor area of each unit shall be reserved and regularly
used for working space.
c. Separation required. Each live/work unit shall be a separate unit from other uses in the building. Access to each
live/work unit shall be provided from common access areas, common hans or corridors, or directly from the exterior
of the building.
d. Parking. Each live/work unit shall be provided at least two and one-half (2Y,) parking spaces.
e. Permitted work activity. The work activity in a building where live/work units are allowed shall be any use
permitted by right in the zoning district, except that in order to protect the health and safety of persons who reside in
a live/work unit, no work activity shaH be permitted that by virtue of size, intensity, number of employees or the
nature of the operation, has the potential to create significant impacts by reason of dust, glare, heat, noise, noxious
gasses, odor, smoke, traffic, vibration or other impacts, or would be hazardous by way of materials, process, product
or wastes.
f. Occupational license required. At least ODe resident of an individual live/work unit shan maintain a current
occupational license for a business located in that unit.
g. No separate sale or rental of portions of unit. No portion of a live/work unit may be separately rented or sold as a
commercial space for a person or persons not living in the premises or as a residential space for a person not
working in the same unit.
h. No conversion of units. No live/work unit shall singly be changed to exclusively commercial or exclusively
residential use. No conversion of all live/work units in a single structure to exclusively residential use shall be,
where the work portion of the units is the only commercial use in a project, nor shall conversion to exclusively
commercial use be pennitted where the live portion of the units is the only residential use in a project.
16. Automotive Service Station reouirements.
a. Location. Must be a nart of a mixed-use development located at the intersections of roadways consistinl! of four
lanes or more that are classified as an "arterial" or "collector" roadway on the City's adopted Roadwav
Classification Mao.
b. Access. Onlvone access drivewav is allowed from each malor street frontal!e. Driveways shall be located a
minimum of 50 feet from the intersection unless countv or state standards require a l!reater distance.
c. Setbacks. Building setbacks shall meet those required bv the zoninl! district.
d. Canopv location. Canopy structure over the fuel numns shall be located either to the side or rear of the sales
office building.
e. Stora!!e. No outside stora!!e of materials. parts. and no overnillht storage ofvehic1es outside
f. Accessory Uses.
October 9,2006
21
1. Shall reQuire a conditional use aporoval.
2. May include vehicle washine (tunnel car wash) and minor reoairs limited to servicine and installation of
tires. batteries and accessories. lubrication and oil chanees.
3. Hours of operation - 7 a.m. to 7 o.m.. Mondav throueh Fridav and 7 a.m, to 12 noon on Saturday. No
Sundav oneration of accessory uses. This restriction does not aoolv to the sale of convenience items.
e. Overhead doors. Overhead doors shall not be visible from any maior roadway frontaee.
17. Automotive ReDairs (Minor) reouirements.
a. Location. Shall be a part of a mixed-use development
b. Access. Shall not be directly from any major roadway
c. Storaee. No outside storalle of materials. Darts. and no ovemieht storaee of vehicles outside.
d. Overhead doors. Overhead doors shall not be visible from anv maior roadwav fronta?e.
18. Street Vendors rCl!uJations.
a. Licensine.
1. All street vendors shall obtain a license from the City's Occupational Licensinl! Division and shall
disnlay same at aH times when conductine business within the city.
2. Said license shall reouire approval ofvendine station desilffi.
3. Licenses may be revoked following five (5) valid comolaints against the business.
b. Location.
1. Street vendors operatine on private prODertv shaH reauire aonroval from the nrooertv owner.
2. Street vendors operating within the public right-of-way shall not conduct business from a location
within intersection crosswalks. block or obstruct access to handicaD curb-cuts. or obstruct pedestrian oassaee on the
sidewalks at anv time.
c. Waste removal. Each street vendor shall nrovide waste disnosal containers. and shall remove all debris created by
his/her business daily.
l{i19. Definitions. The following are supplemental defmitions applicable only to the mixed use zoning districts, and,
therefore, in case of conflict, take precedence over defmitions in other portions of the code.
Accessory apartment. A habitable living unit added to or created within a single-family dwelling that provides basic
requirements for living, sleeping, eating, cooking, and sanitation. Accessory apartments shaH comprise no more than
twenty-five percent (25%) of the total floor area of a single-family dwelling, and shall in no case be more than seven
hundred fifty (750) square feet.
Antique shops or Auction house. Any premises used for the retail sale, trading or auction of articles of which eighty
percent (80%) are over fifty (50) years old or have collectible value. Antique shop or Auction house does not include
"secondhand store! or auction of used merchandise.
Automotive Re airs Minor. Providin fe lacement or r airs to automotive tires batteries accessories. Includes
lubrication. oil chanees. reoairs to air conditionine. non-eneine and exhaust related service and reoairs. but not
October 9, 2006
22
includine ene:ine overhaul and/or replacement ofinteTnal narts of engines, body and fender work. oaintine and
customizine.
Child care facility. An establishment that provides care, protection and supervision for children on a regular basis
away from their primary residence for less than twenty-four (24) hours per day. The term does not include facilities
operated in conjunction with an employment use or other principal activity, where children are cared for while
parents or custodians are occupied on the premises or in the immediate vicinity.
Coffee house. An informal cafe or restaurant primarily offering coffee, tea, and other non-alcoholic beverages, and
where light refreshments and limited menu meals may also be sold.
Convenience store. A smaH store near a residential area that stocks food and general goods and is open all or most of
the day and night.
Custom furnishings. Home furniture and decorative objects built to a buyer's specifications.
Cyber cafe. A coffee house that provides patrons with computer terminals for browsing the Internet for a fee.
DaY!Jpa. Spa facilities that have no overnight accorrunodations, but offer (an array of spa treatments administered by
licensed and certified spa technicians) beauty, wellness and relaxation programs that may last from a few minutes up
to a full day.
Fitness/health club. A commercial recreation and entertainment facility or private club which has as a principal use
a gymnasium, swimming pool or other sports facility and which may offer massages, whirlpool baths, steam rooms,
saunas or medical facilities as accessory uses to the principal use.
Fortune-teller/psychic. Person who makes predictions about the future through methods including astrology, palm
reading, psychic abilities, crystal balls, tarot cards, or examining tea leaves.
Halfway house. A residential facility used to house individuals being transitioned from penal or other institutional
custody back into the larger society.
Hotel. A building or portion thereof containing p.y."I)' (20) fifty (50) or more guest rooms, efficiency units or suites
designed for the temporary lodging of transient guests rented on a daily basis and occupied for less than thirty (30)
days. Ancillary facilities may include conference facilities, restaurants, bars, recreation facilities, ballrooms, banquet
rooms and meeting rooms. Access to the guest quarters shall be through an inside lobby and corridors or from an
exterior court which is within a secured area.
Hotel, boutique. A small luxury hotel containing ten (10) to twe"lJ' (20) fifty (50) guest rooms. Meal service is
usually breakfast only, but in some instances high-quality dinner and/or lunch service and room service may also be
provided.
Hotel. extended stay Any all-suite hotel that provides visitors with a full kitchen and more than five percent (5%) of
its rooms are occupied for at least thirty (30) days and no more than one hundred and eighty (180) days.
Landscaped area. Open space area not occupied by any structures or impervious surfaces, and landscaped with
vegetative material and ground covers pursuant to the Boynton Beach Landscape Code.
Listed Historic Structures. Includes all structures listed as elie.ible for desie.nation in "The City of Bovnton Beach
Historic Sites Survev" as nreDared by Research Atlantica. Inc. Sevtember 1996, or any subseQuent uodates to that
study. In the Mixed Use zonine districts. the structure may function as its intended use or be adanted to other
allowed uses, orovided the exterior of the structure maintains its orieinal architectural inteeritv. notwithstandine any
modifications necessarv to meet the reauirements of the Americans with Disabilities Act (ADA),
Live/work unit. A commercial unit with incidental residential accommodations occupying one (I) or more sleeping
October 9, 2006
23
rooms or floors in a building primarily designed and used for commercial occupancy and providing:
1. Adequate working space reserved for commercial use and regularly used for such purpose by one (1) or more
persons residing in the unit; and
2. Living space containing, but not limited to, a sleeping area, food preparation area with reasonable work space and
a full bathroom.
Medical outpatient facility. An establishment where patients who are not lodged ovemight, but are admitted for
examination and treatment by a group of physicians, dentists, or other health care professionals.
Mixed use development. ~A~ eembinatiafl of 1\':a (2) or m.ore uses OR B sisgle piHeel, traet af ae"lelepmest poa. In the
~fined Vse High I:ateftSity ZaRisg Distriet, this shan cassis! of a sEnismre or series ef stFHeR.u'es aestaining retail
oille. .BEl rosid.llIial llSOS aHang.d ".Hi.ally. In tho Mill.d Us. Le'.... Intensity and 8ullllr-ll... Mill.d Us. bening
Diskiets, mined use eaR refer not anly te uses "SitmR siHgle buildmgs, But te diffcrest uses mined in slese prenimity
in a siegle deyelepmem. The develoDment of a single buildinl! or sinele narcel to contain two or more of the
followine tvnes of uses: residential. retail/commercial. office or institutional. Mixed uses may be combined
verticaHy within the same buildine or olaced side by side on the same Darcel. nrovided that thev are in close
Droximity. Dlanned as a unified and comolementarv whole and functionally integrated to make the use of shared
vehicular and Dedestrian access and Darkine areas.
Motel. A building or group of buildings designed to provide sleeping accommodations for transient or ovemight
guests. Each building shall contain a minimum of ten (10) residential units or rooms, which generally have direct
access to a parking lot, street, drive, court, patio, etc.
Newsstand. A stall, booth or store where newspapers and magazines are sold.
Ni!!ht Club. A facility ooerated as a commercial establishment in which eating and/or drinking takes olace. where
alcoholic beveraees are served and where the vrovision of entertainment is the nrimarv activity. Entertainment
includes music by a live musician or musicians. or anv mechanical. electronic. or other means such as records.
laserdiscs. audio. video. or other audio or audio-visual means. lncludine actinll. Dlay Derformances. dancine. sone.
and dance acts narticinated in by one or more enmlovees. euests. customers or other verson or Dersons An
establislunent that Drovides background music. which is clearlv incidental and allows for normal conversations
levels. shall not be considered a night club.
Package liquor store. An establishment where alcoholic beverages are dispensed or sold in sealed containers for
consumption off the premises.
Private Clubs. Lodf!es and Fraternal Orf!anizations. A faciHtv used to house a reeistered non-Drofit or not-for-nrofit
social. snorts or fraternal oflzaruzation for the Drimary Dumose ofhavinQ orivate meetines for their membershio. and
mav include the servin!! of meals and/or alcoholic beveraQes for the exclusive use of the members and their Quests.
and where access to the genera) public is restricted.
Recreation and entertainment, indoor. An establishme:at efferiftg reereatien aBEt estertailUHe:at ta the general publie
~.viiliin an enslesed Building. An enclosed buildine which is orincioaHv used for eames and other recreational
ournosed. and which is ooerated on a for Drofit basis. Such uses include movie theaters, bowling alleys, skating
rinks, pool and billiard halls, game arcades (pinball, computer), fitness centers, dance studios, court sports and
swinnning pools.
Recreation and entertainment. outdoor. An outdoor area which is orincioaHy used for active or nassive recreation.
and which is ooerated on a for Drofit basis. Such uses include tennis centers and swinunine oools.
Residential, multi-family. A buiJding containing three (3) or more dwelling units that cannot be classified as single-
family attached.
Residential, single-family, attached. Two (2) or more one-family dwellings attached by common vertical firewalls,
October 9,2006
24
whereby each unit has its own front and rear access to the outside, and no unit is located over another unit. Examples
of single-family attached dwellings include duplexes and townhomes.
Shelter. A facility, which is not a hotel or motel, used primarily for providing free or very low-cost short-term
lodging for individuals who would otherwise be homeless.
Sky EXDosure Plane. A "skv eXDosure nlane" is an imaeinarv inclined DIane beeinning at maximum frontaee height
and risinl:.': at a ratio of vertical distance to horizontal distance as set forth in the Mixed Use zonin12 reeulations
Soup kitchen. A facility providing free or very low-cost meals or distributing free or very low-cost, pre-packaged
foodstuffs to the public as part of a charitable activity, program or organization.
Substance abuse center. A facility used primarily for the treatment of individuals for alcohol or drug abuse.
Theater. A building or outdoor structure expressly designed for the presentation of plays, operas, music concerts,
motion pictures, etc.
--....-----.--.- .----.-- -.-------
October 9, 2006
25
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DMSION
MEMORANDUM NO. PZ 06-170
TO:
Chair and Members
Planning and Development Board
Community Redevelopment Agency Board
Mayor and City Commissioners
Michael W. Rum~
Director of Planning and Zoning
FROM
DATE:
September 1, 2006
SUBJECT:
Mixed Use Zoning Districts (CDRV 06-002)
Conversion of Mixed Use-Low (MU-L) to Mixed Use-Low 1 (MU-Ll),
amendment of Mixed Use-High (MU-H), and establishment of the Mixed
Use-Low 2 (MU-L2) and Mixed Use-Low 3 (MU-L3) zoning districts.
NATURE OF REOUEST
Staff is proposing amendments to the Land Development Regulations, Chapter 2, Section 6. F.
Mixed Use Zoning Districts, based on discussions held and input received in public workshops
held during 2005 with the City Commission, the Community Redevelopment Area Board, and the
public. The proposed amendments are attached as "Exhibit A", with the changes shown in
strike-through (for deletions) and underline (for additions) format.
BACKGROUND
The Mixed Use zoning district regulations were adopted by the City Commission in June 2002,
primarily to implement recommendations of the Federal Highway Corridor Community
Redevelopment Plan. Several minor amendments have been made to the regulations since their
adoption; however, as the Community Redevelopment Agency moved it's focus to other portions
of the redevelopment area, it was realized that adjustments needed to be made to the original
Mixed Use regulations in order to implement the more recently adopted redevelopment plans,
which include, the Heart of Boynton Community Redevelopment Plan, the Federal Highway
Corridor Community Redevelopment Plan, and the Ocean District Community Redevelopment
Plan.
ANALYSIS
The major change in the proposed code amendments is the division of the Mixed Use-Low
Intensity zoning district into three distinct low intensity districts; Mixed Use-Low 1 (MU-Ll),
Mixed Use-Low 2 (MU-L2) and Mixed Use-Low 3 (MU-L3). The MU-Ll district has the lowest
intensity in terms of uses, density, intensity, and maximum height allowed, and MU-L3 allows
the highest intensity, although it is still less-intense that the Mixed Use-High Intensity zoning
district. Whereas in the existing regulations, the densities and intensities are controlled solely by
the classification of the roadway providing frontage for a project, the proposed regulations are
also based on geographic boundaries finalized during the above mentioned pUblic meetings.
While roadways providing frontage is still a factor, it is no longer the sole location criteria. The
Page 2
CDRV 06-002
Mixed Use Zoning Districts
Mixed Use-Low zoned districts will correspond with the "Mixed Use" land use classification, and
the Mixed Use-High district will continue to correspond with the Mixed Use-Core classification.
The "Schedule of Permitted Principal, Accessory and Conditional Uses" was also reviewed and
revised with some of the more intense uses being permitted in only the more intense zoning
districts. Several uses, heretofore not allowed, such as "Automobile Fuel Sales". and
"Automotive ReDairs (Minor)" have been added to the schedule along with specific design and
location requirements for those uses. These provisions are proposed to keep needed services
near the future population center of the redevelopment core.
The restriction note for "Grocerv Stores. SUDermarkets" has been amended to allow a larger
sized store to be developed. This was based on research indicating that the maximum size
currently allowed is less than what most supermarket chains are currently willing to develop.
This amendment will also allow for the redevelopment of the Sunshine Square and Publix store
in accordance with the vision for the city's urban area.
The requirements for Shared Parking analysis have been updated to reflect a more recent study
prepared by the Urban Land Institute (UU) in 2005. Currently, the requirement is that the
analysis be based on a study released in 1983.
Finally, amendments are proposed to the "Definitions" section for the districts. These changes
include adding or modifying the following definitions: "Listed Historic Structures" (which are
exempt from setback regulations); "Mixed use development'~ "Night Oub'~ "Private Oubs,
Lodges, and Fraternal Organizations'~ "Recreation and entertainment, indoor'~ "Recreation and
entertainment, outdoor'~ and "Street Vendors'~
RECOMMENDATION
It is staff's opinion that the proposed code amendments follow the directives of the City
Commission provided at the public workshops and therefore recommends approval.
Exhibits
S:\Planning\SHAREO\WP\SPECPROJ\COOE REVlEW\CORV 06-002 Mixed Use Zoning Districdts.doc
EXHIBIT A
F. MIXED USE ZONING DISTRICTS.
I. Intent and purpose. The mixed use zoning districts allow for a diversity ofJand uses, and accommodate and
encourage a mixture of residential, office, retail, recreational, and other miscellaneous uses on assembled parcels
within the Community Redevelopment Area. All development and redevelopment shall require a site plan approval
to be processed concurrently with the application for rezoning.
The objectives of the mixed use zoning districts are as follows:
a. Support and enhance revitalization efforts in the city's traditional cOlIDnercial core area;
b. Create majer Be.;;, resideBtial aBd mined ase areas Allow for commercial services to be Drovided to new
residential develovments in planned locations with appropriate densities, heights, and mixtures of uses;
c. Create optimal pedestrian environments through appropriate separation from, and design of vehicular circulation
areas;
d. Allow flexibility in architectural design and building bulk; while maximizing compatibility and harmony with
adjoining development within the development area;
e. Create surrounding areas that complement rather than compete with the downtown;
f. Create higher quality enviromnents for residents, businesses, employees, and visitors.
2. Zoning districts. The mixed use zoning districts shall be applied to selected geographic areas, east ofI-95,
identified on the city's Future Land Use Map, where a mixture of uses and building densities is intended to carry out
elements of the city's redevelopment plans, including goals in employment, population, transportation, housing,
public facilities, and environmental quality. Regulations for the planning areas are implemented through two four
zoning districts; Mixed Use-High Intensity (MU-H), Mixed Use-low Intensity I (MU-LIl. Mixed Use-low
Intensity 2 (MU-L2). and Mixed Use-low Intensity 3 iMU-L31. Permitted uses and associated standards for
development vary between the zoning districts each reflecting the importance of the district's location and its
relationship to the downtown. Heights, densities and intensities of development are regulated according to the
classification of the roadway along the frontage of the property and oroximity to exiStin2 sin21e familv zoning
districts.
A Mixed Use Low zOnin2 district mav be located onlvon lands desie:nated Mixed Use (M){) on the City of Bovnton
Beach Future Land Use Mav. The Mixed Use Hi2h zonin2 district may be located only on lands designated Mixed
Use-Core (MX-C) on the City of Boynton Beach Future Land Use Map
3. Subdistricts established.
a. MU-H (Mixed-Use-High Intensity) Zoning District.
(I) Ujoell adepliell oftThe Mixed-Use Cere EM." C) land lIS. elassilioelien, !hi. Hi2h Intensity (MU-H) zoning
district shall only be applied to lands classified as Mixed Use-Core (MX-C) on the Future Land Use Map.
(2) The MU-H district is appropriate for developments that provide for high density residential in addition to retail
commercial and office uses.
(3) The district allows a maximum height of one hundred-fifty (150) feet and a residential density of eighty (80)
dwelling units per acre, provided that all new developments within this district that front on streets designated as
"arterial" or "collector" roadways" on the Functional Classification of Roadways Map shall contain a mixture of
retail, office and/or residential uses arranged either vertically or horizontally. Sin2le-use vroiects frontin2 solelv on
other streets within this district shall reouire conditional use avoroval.
b. MU-L (Mixed-Use-low-Intensity) Zoning Distric~ Mixed Use-low Intensity I iMU-LIl. Mixed Use-low
Intensity 2 iMU-L2). and Mixed Use-low Intensity 3 (MU-L3).
October 9, 2006
(I) In order to complement the revitalization efforts in the city's commercial core, the MU-L Zoning District~ shall
only be applied to lands peripheral to the downtown area and classified as Mixed Use (MX) on the Future Land Use
Map.
(2) The MU-L District~ isare appropriate for low- to mid-rise developments that provide for medium density
residential uses.
(3) The district~ allows a maximum height of seventy-five (75) feet and a residential density offorty (40) dwelling
units per acre for mixed use projects.
(4) Building heights between seventy-five (75) feet and one hundred (100) feet may be permitted for developments
abullin2 the Mixed Use Hi2h zonin2 district. if reviewed as a conditional use.
(5) The review of these applications will emphasize aesthetics and design quality, and physical compatibility with
adjacent land uses,
(6) All new developments within this district that contain a mix of uses shall front on streets designated as "arterial",
"collector", or "local collector" roadways" on the Functional Classification of Roadways Map and shall contain a
mixture of retail commercial, office and/or residential uses, which may be arranged either vertically or horizontally.
(7) Height restrictions and densities may be further limited in certain geographic areas to further applicable
redevelopment plans.
4. Uses.
a. The following table identifies the permitted, restricted and prohibited uses within the mixed use zoning districts.
b. Uses are classified as Permitted uP," Conditiona)"C," or Not Pennitted "N."
c. Uses permitted with restrictions are followed by a numeral that corresponds to a footnote below the table. Each
footnote explains restrictions associated with the use.
d. The Planning and Zoning Director or designee shall have the discretion to approve uses that are not specifically
listed but are similar to uses that are expressly permitted; provided, however, such uses are not expressly identified
as conditionally permitted or not permitted in any zoning district within the city.
TABLE 6F-l
SCHEDULE OF PERMITTED PRINCIPAL, ACCESSORY AND CONDITIONAL USES
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October 9, 2006
2
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October 9, 2006
3
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I. Must be lIB mlegrall'aR ef a m;"ea ",e ae'/elel'meat eOmI'H'Hlg a maJam..... ef:Jll l'ereeRt efilie g<ess !leor area
efthe Batife aeYlelepmeBt.
2. Fer these ~'-ith ftemage 8ft all arterial read, alley-rea as a peIlu~ttea lise if the grswui le~..el fleer :H:eBtiBg the
arterial is aey:etea tEl ames er retail \lses. OthsFl7::ise, 1:Ise is a 6sBditisBalllse.
~. :r~ ~~a~ Be sllbjeet tEl the fellev.ing Eiis1BBee s~aratiBB reE}UiremeRts frem similar lIses, measure a in 8 stmight
liBe using the SaaRes! aistaBse bet~/eeB peBpeR)" lmes:
Fer uses ,,14th less 188ft ~ ggg SEpHH'8 feet Bf fleer Mea, TSQ feet;
Fer uses y;ith a grBSS fleer arBa eflU81 ta af greater than S,gg.g grass SEfBiU."B foet, 1,$99 feet.
4. Subjeet ta setbaelr ana h1:lfferiBg fe~ifemeBts as fBSBH1HleBdea by the Teelmieal Re.:ie.t: Cemmittee.
5. }'fwHnmm gf8SS sElllafe restage sf struemre shall Bet eneeea 2,59{} SE}lUlf8 feet. Stange sf pElstal vehieles
l'f9hibitea.
:r :~'::~~:~~~:..m: :::=::~a.~.:~: =.a:::~~~.: :ear:~'~~~~;~;:=:,,: :; ::~~:e!loor area
de.:eleJlmeBt.
7. Gress :fleer area af gfsseFY stBf-e must Be a miaimam. sf 15,999 square feet ana a. maniBlWB af3Q,999 square feet.
8. OR sit. eifel' elf llBa I'i.k lIjl ellly.
October 9, 2006
5
9. Drive tiL-u faeility, iHek"liRg staelaRg laR"" HlHst be seroeRea !fOIR publie right of way aRa re'l"ires 80RaitioRoI
use appro'/al. IRgress/egress sholl Rot be !fOIR/to aR arterial FOaa'l:ay.
19. Shall 80mply with pr8':isions of Chapter 2, See. 11.L., pertainiRg to retail sale of gasoliRe er gasoliRe proEluets.
II. Not pemHltea OR property with FeaeFaI lIighway FreRlage iH the MV L ZORe unless eORsisteRt ...,ith restrietioR
Rote HUmber sill (6).
12. Inaoor stoFage/diSfllay shall ROt ",,"eeal 9,999 square feel.
13. la eaajoostioR ','lith a peFHJ:iMeli marina use. Sterage/display allmvea eilly in wet deeks 8r indoor Bet te eJ[seea
10,990 s'l"are f..et.
11. See SeetioR 11 for regulations.
15. See SeetioR 15 forregulatioRS.
ZONE
USE GROUPIUSE MU-Ll MU-L2 MU-L3 MU-H
Residential or Lodf!inf! Use GrOUD
Bed and Breakfast C C N N
Boutiaue Hotel N N C C'
Hotel ~ ~ ~ .E
Home Occunation P P P P
Mobile Home N N N N
Motel ~ ~ ~ ~
Residential. Single-Familv. Detached N N N N
Residential. Single Family. Attached P P P P
Residential. Multi-Familv P P P P2/C2
Board and Rooming House (exceut as Dfovided bv state law) N N N N
Accessorv Unit N N N N
Live/work Unit pl4 pl4 pi' pi'
Communitv Facilities Use GrouD
CollelZe. Universitv. SeminarY and accessory uses P P P N
Government Office/Civic Center/Librarv P P P P
Recreation. (outdoor) P P P N
Musewn and accessory uses P P P P
House of Worship p' p' p' pi,)
October 9, 2006
6
mm;
USE GROUPIUSE MU-Ll MU-L2 MU-L3 MU-H
Police or Fire-Rescue Station P p P P
Postal Center (retail sales only) p. p. p. p".
Post Office N N C C
Public Park p p P P
Pnblicly-owned Parking Lot or Garage (orinciDal use) P p P' p'
Office Use Group >II
'Not encouraged as a first-floor use in the MU-H Zone
Banks. Financial Institutions p9 p' p6.9 p6.9
Medical or Dental Office or Clinic P P P p.
PhySical Theraov Clinic P p P p.
Professional Business Office p P P P
Veterinarv Office or Clinic P p P p.
Sales and General Commercial Use GrouD.
· Where permitted within the MU-L Zone. onlv on lots fronting on maior arterial or connector roadwavs
Alcoholic Beverage Package Store p. p. p. p.
Ammunition or Firearm Sale or Rental (orincioal use) N N N N
Animal Boarcllnu or Kenne] lDrincioal/accessorv use) c' c' N N
Animal Grooming p P P p.
Pet Sales P p p. p.
Antiaue StoreJFine Arts Antiaue Auction P P p. p.
Arts. Crafts. Hobby and Framing p P p. p. .
Auction House N N N N
Automotive Fuel Sales with/without Vehicle Service N N C.IO C,IO
Automotive Parts Sales p..I pI,. p'.. p".
Automotive Reoairs!Minor) N CI.16 C',16 N
Automotive Sales with Disolay N N pl2 pl2
Bakery. Retail/SDecialty Foods! P P p. p.
BoatIMarine Accessories/RentaI!Brokerage pl2.n pl2,13 p6,12.13 p6.12,13
Bookstore p P p. p.
October 9, 2006
7
ZONE
USE GROUPfUSE MU-Ll MU-L2 MU-L3 MU-H
Building Supplies or Materials N N N N
Bus T errninal N N N C
Clothing. Shoes or Accessories Boutique P' P' P' P'
Contractor's Office/EQuipment Storage N N N N
Coffee Shoo P P P' P'
Convenience Store P' P' P' P'
Custom Home Furnishings P P P P
Cvber -cafe P P P' P'
Dive ShOll and Instruction as Accessorv Use P P P P
Drug Store or PharmaCY p6,9,11 p6,9,1l p6,9,11 p'-'
Grocerv Store. Supermarket C7 p7 p6.7 p'.7
Florist P P P' P'
Hardware Store p6.12 p6,l2 p6.12 p6,I2
Health Food Store P' P' P' P'
Home lmorovement Centers N N N N
Jewelrv. Luggage and Leather Goods P P P' P'
Lumber Yard N N N N
Marina pl2 pl2 p6.12 p6.12
Marine Customizing. Detailing. Service. Parts or Rcoair N C.I' C.16 N
Newsstand P p' p' p'
Outdoor Green Market (City sllonsored) N N N P
Outdoor Storaee or Disolav as a nrincioal use N N N N
Parking Lots for Commercial Vehicles N N N N
Parking Lot or Garage. Private Ownership (principal use) N N N N
Personal Watercraft Sales. Rental. Service. Parts or Rellair pl2 pl2 pl2 p'
PhotOlrraphic Studio and Photol!l'llphic Suoolies P P P' P'
Restaurant. with Drive- Thru p6,9 p'.' p6,9 N
Restaurant. Sit-Down P P P P'
October 9, 2006
8
WNE
USE GROUPIUSE MU-Ll MU-L2 MU-L3 MU-H
Soortin. Goods P' P' P' P'
Tobacco and Accessories P P P' P'
Trailer - VehicJe or Marine- Sales. Rentals. Service. Reoairs :t!: :t!: :t!: :t!:
and Stora.e
Video Rental P P . p' p'
Wholesale/W arehouselDistribution N N N N
Service Use GrouD*
. Where oennitted within the MU-L Zones. only on lots fronlin. on maior arterial roadways
BarbershooiBeauty SalonlDav Soa P P P' P'
Dance Studio P P P P'
Dressmaker or Tailor P P P P'
Drv Cleaner p'.' p'.' p'., W
FitnessIHealth Club P P p' p'
Funeral Home C C C N
Hosoital N N N N
Labor Pool Establishment N N N N
Laundromat p' p' p' N
Medical Outnatient Facility p' p' p' p'
Nurserv. Preschool or Child Davcare p p p' p'
Nursilll' and Convalescent Home C C C N
Photocoov Center p p p' p'
Self-Storal!e or Mini Warehouse c'.1S c'.1S c'.1S N
Shoe Reoair p' p' p' p'
Tattoo ParloriBody Piercin. N N N N
SOUD Kitchen/Substance Abuse Centers/Shelters! Halfwav !'! !'! !'! !'!
Houses
Entertainment Use GrouD.
'Where oennitted within the MU-L Zones. onlv on lots frontinl! on maior arterial or connectnr roadways
Adnlt Entertainment N N N N
October 9, 2006
9
WNE
USE GROUPIUSE MU-Ll MU-L2 MU-L3 MU-H
Bar. Cocktail Loun2e C C C' P'
Billiard ClubIBowlin2 Allev/Indoor Recreation Facility C' C6 C' C'
Bin20 Hall N N N N
Fortune Teller N N N N
Movie Theater N N P' P'
Ni2ht Club N C' C6 C'
Perforrnin2 Arts Theater P P P P
Private Clubs. Lod2es and Fraternal Or2anizations C' C' C' N
Accessorv Use
Drive- Thru Facility (other than accessory use to fmancial C' C' C9 l'!
institutions and restaurants)
Restriction Notes:
I. Must be Dart of a mixed-use develooment comorising a maximum 30 nercent of the !!fOgS floor area of the
entire development.
2.
For those with fronta2e on an urban arterial or urban collector roadwav. allowed as a permitted use if the
!!found level floor froutine the roadway is devoted to office or retail uses: otherwise. use is a conditional
use.
3.
Use shall be sublect to the followine distance senaration reQuirements from similar uses. measured in a
strai2ht line USin2 the shortest distance between property lines:
-For uses with less than 5.000 SQuare feet of floor area. separation distance is 750 feet;
-For uses with a !!fOSS floor area eoual to or greater than 5.000 SQuare feet. seoaration distance is 1.500
feet.
4.
Subiect to setback and bufferin2 reQuirements as recommended by the Technical Advisory Review Team
5.
Maximum lZfOSS SQuare foota2e shall not exceed 2.500 sQuare feet. St0f32e of postal vehicles prohibited.
,.
Must be intelZfated into a mixed use buildin2 or development.
7.
Gross floor area of e:fOcerv store must be a minimum of 15.000 SQuare feet and a rnaximwn of 80.000
SQuare feet.
8
On-site droo-offand pick-up onlv.
,.
Drive-thru facility. includin2 stackin2 lanes. must not be visible from public ricl1ts-of-way and reQuires
conditional use approval. InlZfess/elZfess shall not be from/to and arterial roadway.
10.
See Section 16 for re2Ulations.
11.
Not oerrnitted on mODerty with Federal Hicl1wav fronta2e in the MU-L Districts unless consistent with
restriction note six (6).
October 9, 2006
10
12.
Indoor storageldisnlav onlv and shall not exceed 10.000 SQuare feet.
13.
In coniunction with a vermitted marina use. Storageldisnlav allowed onlv in wet docks or indoor area not
to exceed 10.000 SQuare feet.
14.
See Section 15 for rel!lllations.
15.
See Section 14 for rel!lllations.
16.
See Section 17 for regulations.
17.
See Section 18 for rel!lllations
5. Building and site regulations.
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October 9, 2006
II
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"Minimum height ou auy elfeat RaBlaga is 35 feet.
>-lus),,,les all habitaBla "flaee, iBeludiBg resid...tial .mits (."sludiBg p..kiBg elFusturee).
"Ma"imWBheigh! afRaB! fasade is 15 ft. ahaya ',yllieh BuildiBg muet etep Baek a minllBum III ft. fer eash
addiaaual 5g ft. afheight.
"Mal' iusreasete ahaye 75 ft. aud up ta 'Igg ft., subjeette .audiaaual use appro'/al ta _Ufe desigu aud land use
oampaaeiliaes.
Multiple story lmilllings ar-e eneollfagell withiR the ~eGeral.H.igh,:,:ay Corrillor Dist-riet,
parti6tllarly aleng arterial reallways. The intent oftlHs pr-e'/ISl0n IS to ereate the Rjlpearanee, or to
silHlilate the intensity af, a lHiBinHIm ef a twe (2) stery IlliilGing.
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JOREb/aY's. The iBteBt of this prevision is ta ereate the BfIf1eilfaBee, Bf fa smmlate the IBteBSlt:} af, a HHBlHHlffi sf a
twe story builamg.
I. Parehes may be plaae forward ef Ibe build Ie liIle and shall maintaill . minimum !we feet sete.elt Ham any poolie
siaewaDL Perehes shall he pl..ed eumiae af ele.r sightlfiangle. MiIlifllllffi selba.k for. garage f.emg er ...essmg
Ibo okeet is 2() feet.
2. Prejeelillg foallHe(s), sHeh as awnillgs, bal.aBios, perches ...ilIorsto~ps, ""')' he plaeed ferw...d eflb. huild te
lill. ...a ohall maintaill a miIlifllllffi Iwo foat oetea.k Ham any puhh. o!ae'.valk.
3. One or mere prejeeting feature(s), Stiea as a':.'Bings, baleemes, eelsBBaaes, pareDes BBd!e~ steeps, required
j; .. d ef the build te line and shull mailltaiD . miIlimum Hve feet eloarane. Hom 811)' ';ehiaul... liS. ...e.. "Iemellls
en.ar . I I a Ii j; t b Illal
. ti a pedestrian '.'alkwBY shall aIls'" a miniHftlffi:nine feet \.'emea e BaraBee an a VB B8 enze
prejee ..fig ever ." ,_
peaestrian elearanse.
4. \\'ker. iIllent is te wiaen peaeslriall wall<way ill eelDjllian.e wilb g"etien 9.(d) l.......pillg (llelew).
I. PI... eDe .dditional foet fer e..h feet afheight oyer 4, !Cet '",bere .aj.eem te... e"istillg, sillgle flHnily, deta.bod
d'''elli~, leso 'l;idtb ef the right ah.-.y.
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'.Vaten.1BY.
2. PIes ene edditienal feet fer eash feet efhoight e\'Or 45 f+let where within er ""lilting the MU L Zene.
3, Fifteen (15) reet ablllting a s!reet, ten (lg) f+lel ""elling an alley.
October 9, 2006
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6. Rezoning of single-family residential zoning districts to mixed use zoning districts. All reqnests for
rezoning from any single-family residential district to a mixed use zoning district shan be subject to the
following additional requirements:
a. Height, density and intensity of development based on the roadway frontage;
b. Ratio oflot frontage to depth that is no more than one (I) foot (frontage) to 1.25 foot (depth);
c. Vehicular access to the property located to minimize impacts on adjacent single-family developments and meet
safety standards; and
d. Landscape barriers provided, in accordance with the landscape regulations of this code, where the rezoned
property abuts single-family residential zoning.
7. Mixed nses.
a. Buildings containing residential and nonresidential uses are required within the MU-H Zoning District for all
properties fronting on arterial roadways, pennilted and encouraged within the MU-L Zoning Districts. Mixed use
structures are subject to the same development standards as "all other uses."
b. Residential uses within mixed-use structures shall not be located on the ground floor, which shall be reserved for
nonresidential uses.
c. Nonresidential uses within mixed residential/nonresidential structures shall be evaluated for their compatibility
with residential uses located on upper floors, and shall demonstrate compatibility based upon use type, construction
materials, floor plan and site layout, and other factors as determined appropriate given the type of use.
8. Building placement, massiug and orientation. Structures fronting on arterial roadways within the MU-H and
MU-L Zones shan occupy the entire width of the parcel they are located upon, notwithstanding comer side setbacks
and clearance needed for a drive that may be required to access the rear of the property.
9. Access. Within the MU-H and Mu!I-L zones, vehicular access to parking shall not be directly from an arterial
roadway, if an alternative is available.
10. Landscaping and Desi2n.
a. Landscauin2 in the MU-H District.
(I) Trees. All new construction in the MU-H District shall provide shade trees in the streetscape.
(a) The trees selected shall be consistent with the established theme of the street, where appropriate. The City
Forester will provide consultation on appropriate species.
(b) Trunks shall be a minimnm four (4)-inch caliper and provide seven (7) feet of vertical clearance for visibility.
(c) In instances where canopies of overhangs make it infeasible to plant trees, alternative means of providing
landscaping for the sidewalk shan be utilized.
(d) Upon inspection by the City Forester, any trees found to be in declining condition shall be replaced within thirty
(30) days.
(2) Tree spacing.
(a) Trees shall be regularly spaced. The spacing of the trees shall be at a minimum of20 _ 25 feet on center.
October 9, 2006
17
(b) Spacing may be modified by factors such as the placement of utilities, by property access points, sight lines at
comers or by comer conditions.
(c) Tree placement shall match the existing pattern, where appropriate.
(d) Tree guards, fabricated to city specifications, shall be placed adjacent to the curb, where feasible.
(3) Tree irrigation.
(a) Irritation systems shall be installed to service all trees and other landscape materials.
(b) Irrigation systems shall be in operable condition at all times.
(4) Sidewalks and lighting.
(a) All new construction in the MU-H District shall provide new sidewalks.
(b) Sidewalks constructed along arterial roadways shall be a minimum often (10) feet wide, measured from the rear
of the curb.
(c) Sidewalks and lighting shall, where practical, be Helland Stelle pa,'us, ;'ed/eha;'eaal ealer ",i>; 2 BY P-8I'er
Syste1H!J, In.., or efJllal, laid in. 1 8 heHillgbaBe pattorn to eeBliBHe the consistent with the current design elements
in place along Federal Highway.
(5) Flower containers. To add color and soften sidewalk paving with plants, flower containers containing blooming
annuals or perennials shall; where practical, be planted and maintained along facades of new building fronting on
arterial roadways in the MU-H District.
b. Desi2D comoatibilitv. Provosed nroiects should conmliment existinl!. or annroved adiacent mixed use nroiects in
terms of height. color. style massing and materials.
c. Maximum heil!ht and setbacks - Sky EXDosnre Plane
(1) No buildin.. shall exceed the maximum hei..ht limits or the Sky EXDosure Plane (S.E.P.) exceot as delineated
below in Section (3).
(2) All buildin..s shall be built within the S.E.P. based on the ratio of six vertical feet to one horizontal foot (6 to I).
The base for determining the sky eXDOsure Diane shall be from the buildin.. setback at base height for buildin..
fronts. and from the minimum buildin.. setback for the side and rear elevations.
October 9, 2006
18
Exhibit 1: Sky Exposure Plane
ADJACENT 10 STREET
bh - 8Mehe!ghtKstrMl:l8wI
a -HorizontaldlstllRte
y - Vertlcaldlstllnce
,."""",
REAR AND SIDE
a -HorIlontalllritance
v - Vertlcal<lstance
.."""",
(3) The followine shall be deemed as allowable exceotions to the maximum heieht limits and S.E.P reQnirements:
(a) Balconies (unenclosed), canooies. trellises.landscaoine. and flaes:
(c) Uninhabited architectural elements:
(b) Elevator or stair bulkheads. rooftoo eaninment and related screenine:
(d) Paraoet not more than four feet hieh.
11. Parking requirements. Parking reqnirements for both the MU-H and MU-L zoning districts shall be as set forth
by Chapter 2, Section IlH, of the Land Development Code. Chapter 2, Section III, shall apply only to the MU-H
zoning district. Strnctured oarkine is oreferred for all mixed use develooments. and surface oarkine lots for more
than 10 vehicles shall be orohibited in MU-L3 and MU-H zonine districts. In all Mixed Use zonine districts no
surface oarkinelots shall be located adiacent to a oublic rieht-of-wav.
a. On-site parking facilities shall be located to the rear or side of the strncture they are intended to serve and
screened from view from public streets, notwithstanding other provisions of these regulations that reqnire a specific
residential automobile garage setback, and subsections 8.d. and 8.e. below, permitting understory parking and
regulating parking garages. The intent of this provision is that parking facilities not be prominent, as viewed from
the street(s) that serve(s) as the main orientation for the principal building(s), in order tn emphasize buildings and
pedestrian features and de-emphasize parking facilities. In order to best achieve this objective, rear parking is
preferable to side yard parking. Access to parking shall be from side streets not serving as the principal strncture's
main frontage, when possible, in order to minimize vehicle/pedestrian conflicts along sidewalks resulting from
driveway crossings.
b. Mixed-use developments may utilize the following parking requirements based upon shared parking with
different hours of use. The total reqnirement for off-street parking spaces shall be the highest of the requirement of
the various uses computed for the following five (5) separate lime periods: weekdays (daytime, evening), weekends
(daytime, evening) and uighttime. For the purpose of calculating the requirement of the various uses for the various
separate time periods, the percent of parking required shall be calculated and siened bv a licensed traffic eneineer
nsine "Shared Parkim,. &cond Edition n. U.L.L 2005. or other acceotable methodolol!V.
October 9, 2006
19
c. Freestanding parking garages as part of a mixed use development are permitted within the MU-H Zone only.
Within the MU-H Zone, free-standing single-use parking garages call not exceed seventy-five (75) feet in height,
and shall not have direct frontage on Bayman Be.ek Boule'cafe, Osean A.l...... or Fee.ral High.....ay, any public
street unless the portion of the garage abutting these streets contains storefronts, restaurants or other permitted
nonresidential uses on the first floor. The intent is to border or wrap the garage in storefronts and other permitted
habitable floor area to a minimum depth of twenty (20) feet, so as to disguise the garage and create continuity in
street-level activity by maintaining interest for pedestrians and passing automobile traffic. Principal structures that
include parking garages shall be designed to blend the architecture of the garage with the remainder of the structure
to create the illusion that the garage is habitable floor space.
d. Parking garages that are incorporated into the same structure as a principal building, inclnding structures
providing parking on lower floors and habitable space on upper floors, are permitted within the MU-H and MU-L
Zones. Understory parking (on the fust floor of a structure) is permitted throughout the MU-H and MU-L Zones for
multiple-floor buildings. Such first floor parking areas, abutting on 1I1l.rial ra.e....'ll}'ll any public roadway. are
required to be developed for commercial uses to a minimum depth of twenty (20) feet. All other visible sides of the
parking structure shall be screened from view by a living trellis (utilizing climbing vines) and/or architecturally
articulated facade designed to screen the parking area.
e. In order to increase the efficiency of parking provision and vehicle circulation, parking facilities shall be
interconnected whenever possible. Parking facilities shall, wherever feasible, be designed for future connection to an
adjoining parcel where an existing connection cannot be established.
H-12. Dumpster location. Dumpsters shall be adequately screened from view in a manner compatible with the
surrounding environment.
ll13. Circulation. Development sites with frontage on Federal Highway, Ocean A venue and Boynton Beach
Boulevard shall be designed to discourage mid-block street crossings on these streets.
13. Signage. Chapter 21, Signs, of the Land D.velopment Code shall govern signage within the Federal Highway
Corridor District.
ll14. Self-storage design requirements.
a. Location of self-storage use. Self-storage uses shall only be allowed above the fust floor in mixed-use structure.
b. Ground-floor retail uses required. Street frontages of the ground floor area shall be devoted to one or more
principal retail and office uses, not related to the self-storage use, to a depth of at least twenty (20) feet.
c. Access to self-storage facilities. Access to self-storage use portion of the structure shall not be from/to an arterial
roadway and must be screened from public right-of-way.
October 9, 2006
20
d. Design of buildings. Buildings shall be designed to have the appearance of a multi-story retail, office and/or
residential structure through the use of windows, shutters, and appropriate building elements on the upper floors.
1415. Live/work unit reqnirements.
a. Minimum floor area. The minimum floor area of a live/work unit shall be one thousand (1,000) square feet.
b. Pennitted floor area. No more than tlHrtyl'..sont (3ll%) or four h",,,k.ei (100) seven hundred and fifty
(750)sQuare feet .Nhi.h....er is go.at.., of the live/work unit shall be reserved for living space, including kitchen,
bathroom, sleeping and storage areas. The rest of the gross floor area of each unit shall be reserved and regnlarly
used for working space.
c. Separation required. Each live/work unit shall be a separate unit from other nses in the building. Access to each
live/work unit shall be provided from common access areas, common halls or corridors, or directly from the exterior
of the building.
d. Parking. Each live/work unit shall be provided at least two and one-half (2Y1) parking spaces.
e. Permitted work activity. The work activity in a bnilding where live/work units are allowed shall be any use
pennitted by right in the zoning district, except that in order to protect the health and safety of persons who reside in
a live/work unit, no work activity shall be pennitted that by virtue of size, intensity, number of employees or the
nature of the operation, has the potential to create significant impacts by reason of dust, glare, heat, noise, noxious
gasses, odor, smoke, traffic, vibration or other impacts, or would be hazardous by way of materials, process, product
or wastes.
f. Occupational license required. At least one resident of an individual live/work unit shall maintain a current
occupational license for a business located in that unit.
g. No separate sale or rental of portions of unit. No portion ofa live/work unit maybe separately rented or sold as a
commercial space for a person or persons not living in the premises or as a residential space for a person not
working in the same unit.
h. No conversion of units. No live/work unit shall singly be changed to exclusively commercial or exclusively
residential use. No conversion of all live/work units in a single structure to exclusively residential use shall be,
where the work portion of the units is the only commercial use in a project, nor shall conversion to exclusively
commercial use be permitted where the live portion of the units is the only residential use in a project.
16. Automotive Service Station rcauirements.
a. Location. Must be a Dart ofa mixed-use develoDment located at the intersections ofroadwavs consistins offour
lanes or more that are classified as an "arterial" or "collector" roadway on the Citv's adonted Roadwav
Classification MaD.
b. Access. On\v one access drivewav is allowed from each maior street frontase. Drivewavs shall be located a
minimum of 50 feet from the intersection unless county or state standards require a sreater distance.
c. Setbacks. Bnildins setbacks shall meet those required bv the zonins district.
d. CanoDV location. Canoov structure over the fuel DUlDDS shall be located either to the side or rear of the sales
office buildins.
e. Storase. No outside storase of materials. Darts. and no overnisht storase of vehicles outside
f. Accessorv Uses.
October 9, 2006
21
1. Shall reQuire a conditional use approval.
2. Mav include vehicle washing (tunnel car wash) and minor rcoairs limited to servicing and installation of
tires. batteries and accessories. lubrication and oil chane:es.
3. Hours of ooeration - 7 a.m. to 7 P.m.. Mondav through Fridav and 7 a.m. to 12 noon on Saturdav. No
Sundav operation of accessory uses. This restriction does not annlv to the sale of convenience items.
g. Overhead doors. Overhead doors shall not be visible from anv maior roadway frontage.
17. Automotive ReDairs (Minor) reQuiremeDts.
a. Location. Shall be a part of a mixed-use development
b. Access. Shall not be directlv from any maior roadwav
c. Storage. No outside storae:e of materials. Darts. and no ovemieht storage of vehicles outside.
d. Overhead doors. Overhead doors shall not be visible from any maior roadwav frontage.
18. Street VeDdors rel!ulations.
a. Licensing.
1. All street vendors shall obtain a license from the City's Occupational Licensing Division and shall
display same at an times when conductine: business within the city.
2. Said license shall require approval of vending station design.
3. Licenses mav be revoked following five (5) valid conmlaints against the business.
b. Location.
1. Street vendors oneratine: on private nroperty shall reauire aooroval from the prooerty owner.
2. Street vendors operating within the oublic ril!ht-of-wav shall not conduct business from a location
within intersection crosswalks. block or obstruct access to handicap curb-cuts. or obstruct pedestrian passage on the
sidewalks at any time.
c. Waste removal. Each street vendor shaH nrovide waste disposal containers. and shall remove all debris created bv
his/her business dailv,
M19. Definitions. The following are supplemental defmitions applicable only to the mixed use zoning districts, and,
therefore, in case of conflict, take precedence over definitions in other portions of the code.
Accessory apartment. A habitable living unit added to or created within a single-family dwelling that provides basic
requirements for living, sleeping, eating, cooking, and sanitation. Accessory apartments shall comprise no more than
twenty-five percent (25%) of the total floor area of a single-family dwelling, and shall in no case be more than seven
hundred fifty (750) square feet.
Antique shops or Auction house. Any premises used for the retail sale, trading or auction of articles of which eighty
percent (80%) are over fifty (50) years old or have collectible value. Antique shop or Auction house does not include
"secondhand store" or auction of used merchandise.
Automotive Revairs (Minor). Providine. {enlacement or renairs to automotive tires. batteries. accessories. Includes
lubrication. oil changes. rcoairs to air conditioning. non-engine and exhaust related service and rcoairs. but not
October 9, 2006
22
including engine overhaul and/or replacement of internal parts of engines. bodv and fender work. painting and
customizine.
Child care facility. An establishment that provides care, protection and supervision for children on a regular basis
away from their primary residence for less than twenty-four (24) hours per day. The term does not include facilities
operated in conjunction with an employment use or other principal activity, where children are cared for while
parents or custodians are occupied on the premises or in the immediate vicinity.
Coffee house. An informal cafe or restaurant primarily offering coffee, tea, and other non-alcoholic beverages, and
where light refreshments and limited menu meals may also be sold.
Convenience store. A small store near a residential area that stocks food and general goods and is open all or most of
the day and night.
Custom furnishings. Home furniture and decorative objects built to a buyer's specifications.
Cyber cafe. A coffee house that provides patrons with computer terminals for browsing the Internet for a fee.
Day spa. Spa facilities that have no overnight accommodations, but offer (an array of spa treatments administered by
licensed and certified spa technicians) beauty, wellness and relaxation programs that may last from a few minutes up
to a full day.
Fitness/health club. A commercial recreation and entertainment facility or private club which has as a principal use
a gymnasium, swimming pool or other sports facility and which may offer massages, whirlpool baths, steam rooms,
saunas or medical facilities as accessory uses to the principal use.
Fortune-teller/psychic. Person who makes predictions about the future through methods including astrology, palin
reading, psychic abilities, crystal balls, tarot cards, or examining tea leaves.
HalfWay house. A residential facility used to house individuals being transitioned from penal or other institutional
custody back into the larger society.
Hotel. A building or portion thereof containing w"olHy (20) fifty (50) or more guest rooms, efficiency units or suites
desigued for the temporary lodging of transient guests rented on a daily basis and occupied for less than thirty (30)
days. Ancillary facilities may include conference facilities, restaurants, bars, recreation facilities, ballrooms, banquet
rooms and meeting rooms. Access to the guest quarters shall be through an inside lobby and corridors or from an
exterior court which is within a secured area.
Hotel, boutique. A small luxury hotel containing ten (10) to twolHy (29) fifty (50) guest rooms. Meal service is
usually breakfast only, but in some instances high-quality dinner and/or lunch service and room service may also be
provided.
Hotel, extended stay. Any all-suite hotel that provides visitors with a full kitchen and more than five percent (5%) of
its rooms are occupied for at least thirty (30) days and no more than one hundred and eighty (180) days.
Landscaped area. Open space area not occupied by any structures or impervious surfaces, and landscaped with
vegetative material and ground covers pursuant to the Boynton Beach Landscape Code.
Listed Historic Structures. Includes all structures listed as eligible for desil!11lltion in "The City of Bovnton Beach
Historic Sites Survev" as Prepared by Research Atlantica. Inc. September 1996. or any subseauent uodates to that
study. In the Mixed Use zoning districts. the structure mav function as its intended use or be adapted to other
allowed uses. provided the exterior of the structure maintains its oril!inal architectural intel!rity. notwithstanding any
modifications necessary to meet the renuirements of the Americans with Disabilities Act (ADA\.
Live/work unit. A commercial unit with incidental residential accommodations occupying one (I) or more sleeping
October 9, 2006
23
rooms or floors in a building primarily designed and used for commercial occupancy and providing:
I. Adequate working space reserved for commercial use and regularly used for such purpose by one (I) or more
persons residing in the unit; and
2. Living space containing, but not limited to, a sleeping area, food preparation area with reasonable work space and
a full bathroom.
Medical outpatient facility. An establishment where patients who are not lodged ovemight, but are admitted for
examination and treatment by a group of physicians, dentists, or other health care professionals.
Mixed use development. /\. .affibmation aft","a (2) ar ffiara uses an a single "aroal, ....t ar ae,'elapffient "aa. In the
Mi"aa Use High Iutensity Za,.;"g DisIHet, tlHs shall oansist of a stRIcture or seFies of .truelu<es eoRtaining retail
ollioe and rosiaeuti.l usas aHBllgea yoFtieally. In the Millea Use Low IRlensi!y ana gull""'... Millea Vse Zaning
Distriets, mixed Hse ean refer Bet anly to uses .....'ithin single BllileliBgs, but t8 differeBt uses :mEted in elase pnmimity
m a single aoyel""lfl6nl. The development of a sm~le buildin~ or sm~le parcel to contain two or more of the
followin~ tvnes of uses: residential. retail/commercial. office or institutional. Mixed uses may be combined
vertically within the same buildin~ or placed side bv side on the same parcel. Dfovided that thev are in close
proximity. planned as a nnified and comolementarv whole and functionally integrated to make the use of shared
vehicular and nedestrian access and oarkine areas.
Motel. A building or group of buildings designed to provide sleeping accommodations for transient or ovemight
guests. Each building shall contain a minimum often (10) residential nnits or rooms, which generally have direct
access to a parking lot, street, drive, court, patio, etc.
Newsstand. A stan, booth or store where newspapers and magazines are sold.
Nil!ht Club. A facility operated as a commercial establishment in which eatin~ and/or drinkin~ takes place. where
alcoholic beYera~es are served and where the provision of entertainment is the primary activity. Entertainment
includes music bv a live musician or musicians. or any mechanical. electronic. or other means such as records.
laserdiscs. audio. video. or other audio or audio-visual means. Includine actin2. olav oerfonnances. dancine. sone
and dance acts narticinated in bv one or morc enmlovees. 2uests. customers or other nernon or nelSOns An
establishment that provides backl!found music. which is clearly incidental and allows for normal conversations
levels. shall not be considered a nil!ht club.
Package liquor store. An establishment where alcoholic beverages are dispensed or sold in sealed containers for
consumption off the premises.
Private Clubs. Lodf!es and Fraternal Orf!anizations. A facility used to house a reitistered non~nrofit or not-for-nrofit
social. snorts or fraternal oreanization for the nrimarv numose of havine: nrivate meetinsrs for their membershin. and
may include the servin~ of meals and/or alcoholic bevera~es for the exclusive use of the members and their guests.
and where access to the e:eneral Dublic is restricted.
Recreation and entertainment, indoor. ~'\B eatahlisBmeDt effering FBsre&tlen and entertainmeBt to the general 13ublie
.,Iithiu IlB eREllo.ea b..i1diug. An enclosed bnildin~ which is principallv used for ~ames and other recreational
PUfDosed. and which is operated on a for profit basis. Such uses include movie theaters, bowling alleys, skating
rinks, pool and billiard halls, game arcades (pinball, computer), fitness centers, dance studios, court sports and
swimming pools.
Recreation and entertainment. outdoor. An outdoor area which is Drincinallv used for active or Dassive recreation.
and which is operated on a for profit basis. Such uses include tennis centers and swirnmin~ pools.
Residential, multi-family. A building containing three (3) or more dwelling nnits that cannot be classified as single-
family attached.
Residential, single-family, attached. Two (2) or more one-family dwellings attached by common vertical frrewalls,
October 9, 2006
24
whereby each unit has its own front and rear access to the outside, and no unit is located over another unit. Examples
of single-family attache<! dwellings include duplexes and townhomes.
Shelter. A facility, which is not a hotel or motel, used primarily for providing free or very low-cost short-term
lodging for individuals who would otherwise be homeless.
Skv EXDosure Plane. A "skv exnosure DIane" is an imal!inarv inclined nlane beeinnine at maximum frontaee hei2ht
and risine at a ratio of vertical distance to horizontal distance as set forth in the Mixed Use zonine rerulations
Soup kitchen. A facility providing free or very low-cost meals or distributing free or very low-cost, pre-packaged
foodstuffs to the public as part of a charitable activity, program or organization.
Substance abuse center. A facility used primarily for the treatment of individuals for alcohol or drug abuse.
Theater. A building or outdoor strncture expressly designed for the presentation of plays, operas, music concerts,
motion pictures, etc.
October 9, 2006
25
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Location:
Description:
NW Corner of Federal Highway and Woolbright Rd.
Site Plan Time Extension
Mr. Breese presented the request asking for a one-year time extension. The project was
formerly approved as Uptown Lofts of Boynton Beach. He reviewed the background and
analysis information of the staff report and announced the project had 43,361 s.f. of retail, had
404 apartments units, 20 town homes and 70 lofts. The applicant purchased the property,
received interim and equity financing for the project, demolished the existing structures, and
received FDEP approval. The only outstanding issue was the coordination of the relocation of
the traffic signal with the Sunshine Shopping Center. Staff was recommending approval of the
time extension.
Ms. Bright reported she received correspondence from Bonnie Miskel of Ruden McCloskey,
indicating they would be coming before the board next month.
Chair Tillman opened the floor for public comments.
Ms. Nancy Hogan, 37 Hibiscus Way in Ocean Ridge, was present. Ms. Hogan was a
Commissioner in Ocean Ridge, but was speaking as a private citizen. She thanked Epoch
properties for clearing the property that had dilapidated structures on it prior to the demolition.
She reported building runs more efficiently when the process was streamlined. She requested
the board consider when coming over the bridge to Ocean Ridge and Briny Breezes, the
shrubbery be cleaned up. She thought it looked a little shabby and thought between the
developer and the City, it could be cleaned and could look a little nicer while the process was
ongoing.
Mr. James Vitter, Kimley Horn, was present and indicated he read the staff comments and
agreed with them. He had a PowerPoint Presentation that they had made when the original
request was made to the CRA. The board waived seeing the presentation. Mr. Vitter reported
they hoped to commence vertical construction by March of 2007, but were still working out
some of the transportation issues. The building plans would be submitted in about three to
four weeks.
Motion
Ms. Heavilin moved to approve the request with the conditions. Vice Chair Norem seconded the
motion that unanimously passed.
G. Mixed Use Zoning Districts - Code Review - (CDRB 06-002)
Agent:
Description:
City Initiated
Request for approval of proposed amendments to Chapter 2, Zoning,
Section 6.F Mixed Use Zoning Districts for conversion of Mixed Use-Low
(MU-L) to Mixed Use-Low 1 (MU-Ll), amendment of Mixed Use-High (MU-
H), and establishment of the Mixed Use-Low 2(MU-L2) and Mixed Use-
Low 3 (MU-L3) zoning districts.
11
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Mike Rumpf, Planning and Zoning Director, announced this request was discussed at CRA,
Planning and Development, and City Commission meetings. The request represented a
transition of the current mixed-use district system, which was a two-district system, to a four-
district system and continued the implementation of the various redevelopment plans. It also
instituted the allocation of the mixed use district onto the streets into the different areas and it
implemented new positions on large grocery stores, gas stations and automotive service
businesses. He reviewed the staff report and advised the grocery store text changes were in
connection with the Sunshine Square project, which was in the review process. It had come
back from DCA and the City was preparing to adopt it.
(Vice Chair Norem left the dais at 7:46 p.m.)
Mr. Rumpf distributed an update to the handouts and pointed out the changes.
(Vice Chair Norem returned to the dais at 7:50 p.m.)
The Mixed Use High District abutting single-family residences would have an n/a mark because
that scenario was unlikely.
Ms. Horenburger asked whether the City Commission reviewed the changes and whether the
amendments came about from issues the City and CRA encountered. Mr. Rumpf responded it
had not been before the City Commission but the amendment was made from issues raised at
the CRA and City Commission meetings.
Mr. Rumpf pointed out automotive fuels sales and service had footnotes on the handouts.
There were provisions to preserve mom and pop operations, which had been done elsewhere.
The changes gave the opportunity to incorporate service type businesses. The Shared Parking
Table referencing the old Urban land Institute (UU) standards were removed and references to
UU document were inserted. More extensive definitions were added.
Staff was recommending the CRA support the changes. This represented the first version of
new Mixed Use Districts and staff would be scrutinizing them very closely over the next year to
see how they were working.
Chair Tillman opened the floor for public comments. There were no public comments received
and Chair Tillman closed the floor.
Motion
Ms. Heavilin moved to approve the changes. Mr. Myott seconded the motion that unanimously
passed.
Ms. Heavilin commended CRA and City Planning Staff. She thought the quality of Site Plans and
projects coming into the City were greatly improved. Having good design guidelines in place
helped. She thought both staffs did a great job.
12
'(f(. .
,~
'. r
VIII.-PUBLlC HEARING
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Corrumssion Date Final Form Must be Turned
Meetin!! Dates in to City Clerk's Office Meetin!! Dates in to Citv Clerk's Office
0 August 1, 2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
~ Public Hearing 0
RECOMMENDATION: Please place this request on the November 21, 2006 City Commission Agenda under
Public Hearing. The Planning and Development Board on October 24, 2006, recommended that the subject request be
approved subject to all staff comments which include, in part, conditions that ensure compliance with maximwn allowed
sound levels. Such conditions include, in part, precluding use of speakers in exterior bar, requiring use of construction
materials that minimize sound penetration, requiring exterior doors leading to the lounge to be soundproof and kept closed
during performances, and placement of interior speakers at least 3 feet away from interior walls. These conditions reflect the
conclnsions from the sound analysis which indicate that the project can conform to the city's sound limitations with the
application of appropriate materials and operational guidelines. There is also a condition proposed that requires a reduction in
amplification levels, or additional sound mitigation measures if sound levels of the amplified music are ultimately measured to
exceed city regulations. For further details pertaining to the request, see attached Department Memorandwn No. 06- I 84.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
Bru's Room (COUS 05-009)
Charles Putman, Putman & Associates, Inc.
Bob Brudinski, Bru's Wings Inc.
1333 North Congress Avenue
Request for conditional use approval for a nightclub (amplified music) at Bru's Room
Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
~
City Manager's Signature
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Assistant to City Manager
Planning and Zo g irector City Attorney / Finance
S:\Planning'SHARED\WP\PROJEC S\Bru's Room\COUS 05-009\Agenda Item Request Bru's Room COUS 05-009 11-21-06.dot
S,\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-184
TO:
Chair and Members
Planning & Development Board
Michael Rum~f~
Director of Planning and Zoning
THRU:
FROM:
Kathleen Zeitler U--
Planner
DATE:
October 17, 2006
PROJECT:
Bru's Room / COUS 05-009, MSPM 06-004
REQUEST:
Conditional Use for Nightclub (Amplified Music)
Major Site Plan Modification (Building Addition)
PROJECT DESCRIPTION
Property Owner: Bru's Wings, Inc.
Applicant: Mr. Bob Brudzinski
Agent: Mr. Charles Putman, Putman & Associates, Inc.
Location: 1333 North Congress Avenue (see Location Map - Exhibit "A'J
Existing Land Use/Zoning: Local Retail Commercial (LRC) / Community Commercial (C-3)
Proposed Land Use/Zoning: No change proposed
Proposed Use:
Restaurant / Nightclub (Amplified Music)
Acreage:
1. 68-acre
Adjacent Uses:
North:
Right-of-way for the C-16 Canal, and farther north a hotel (The Holiday Inn
at Catalina Centre) zoned C-3; to the northwest, multi-family residential
(Savannah Lakes) zoned PUD;
South:
Developed commercial parcel (bank / offices) zoned C-3;
East:
Right-of-way for North Congress Avenue, and farther east, approved multi-
family residential (forthcoming Boynton Village Cortina project) zoned SMU;
to the northeast, mixed use development of commercial and multi-family
residential (Renaissance Commons) zoned SMU; and
8rn's Room - COUS 05-009
Page 2
Memorandum No. PZ 06-184
West:
A retention pond, and farther west, developed commercial (Boynton Beach
Mall) zoned C-3.
BACKGROUND
Mr. Charles Putman, agent for the property owner, is seeking conditional use approval for a nightclub
and major site plan modification approval of a 775 square foot building addition at Bru's Room Sports
Grill located on the west side of North Congress Avenue about one-half mile north of Old Boynton Road.
Bru's Room is located on a 1.68-acre parcel in the C-3 (Community Commercial) zoning district.
Mr. Bob Brudzinski, owner of Bru's Room Sports Grill has indicated that his business is a combination bar
and grill, with the majority of sales from food (restaurant 55%) and the remainder of sales from
alcoholic beverages (bar 45%). The property owner proposes to have live musical entertainment
(bands, disc jockey, single musician, etc.) with amplified music within an interior lounge at Bru's Room.
Per Chapter 1, Article II. Definitions, of the land Development Regulations, a Nightclub is defined as
follows: "A restaurant, bar, lounge or similar establishment serving alcoholic beverages, that features
dancing, theatrical, cabaret, or similar entertainment and/or electronically amplified music". A nightclub
is a conditional use in the C-3 zoning district. A conditional use requires greater scrutiny in reviewing
site design, operational characteristics and potential impacts on surrounding properties.
The additional request for a major site plan modification is to allow construction of a proposed building
addition of 775 square feet to the southwest corner of the existing restaurant building. The proposed
addition would consist of the same building materials and colors of the existing building, and include
.1andicap-accessible restrooms and storage space for relocated freezers and coolers. The existing
freezer and cooler storage area would be renovated to include a stage for musical performances in a
new lounge area within the existing enclosed building.
The outdoor bar area located at the southeast corner of the building is also proposed to be converted
from an awning-covered seating area to a solid roof. The outdoor bar would remain open-sided, and
utilize the existing roll-up plastic shades for weather protection when needed. The proposed solid roof
would match the existing roofing materials of the restaurant. Site plan modification will require the
property to be brought into compliance with current code requirements, such as landscaping. Relative
to traffic generation, Palm Beach County Traffic Engineering in a letter dated September 5, 2006,
indicated the proposed addition would meet the Traffic Performance Standards of Palm Beach County.
However, no building permits may be issued after the build-out date (2007).
STANDARDS FOR EVALUATING CONDmONAL USES AND ANALYSIS
Section 11.2.D of the Land Development Regulations contains the following standards to which
conditional uses are required to conform. Following each of these standards is the Planning and Zoning
Division's evaluation of the application as it pertains to each of the standards.
Per Section 11.2.D., the Planning & Development Board and Oty Commission shall consider only such
conditional uses as are authorized under the terms of these zoning regulations and, in connection
therewith, may grant conditional uses absolutely or conditioned upon the faithful adherence to and
'iJlfillment of such restrictions and conditions including, but not limited to, the dedication of property for
.:reets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of
the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony
with the intent and purpose of this section. In evaluating an application for conditional use approval, the
Board and Commission shall consider the effect of the proposed use on the general health, safety and
8ru's Room - COUS 05-009
Page 3
Memorandum No. PZ 06-184
welfare of the community and make written findings certifying that satisfactory provisions have been
made concerning the following standards, where applicable:
l. Ingress and egress to the subject property and proposed structures thereon with particular
reference to automobile and pedestrian safety and convenience, traffic flow and control, and access
in case of fire or catastrophe.
According to a current survey of the subject property, there are two (2) existing points of
ingress/egress. The first existing access point is located at the southeast corner of the property, and
provides direct vehicular access from Congress Avenue. This drive is shared with the bank parcel to
the south, and runs in an east/west direction. The second existing access point is located at the
southwest corner of the subject property, and provides inter-parcel access from the bank parcel to
the south. This drive runs in a north/south direction and connects to the east/west drive off of
Congress Avenue. Both driveway widths appear to meet code requirements. These access points
adequately address the needs of typical vehicular circulation, as well as that of emergency vehicles
and sanitation equipment. No revisions are proposed to the subject property that would affect or
alter the two (2) existing points of ingress/egress to the site.
2. Off-street parking and loading areas where required, with particular attention to the items in
subsection above, and the economic, glare, noise, and odor effects the conditional use will have on
adjacent and nearby properties, and the city as a whole.
According to Chapter 2, Section 1l.H.16.d.(1), restaurants, bars, cocktail lounges, dance halls, and
all other eating or drinking establishments require one (1) parking space per two and one-half (2.5)
seats, but not less than one (1) parking space per 100 square feet of gross floor area. The site plan
tabular data (sheet Al.01) indicates the restaurant has 296 existing seats, including indoor and
outdoor dining, as well as indoor and outdoor bar seats. A total of 33 seats are proposed in the new
lounge area, which includes dining and bar seats. A total of 329 seats would be located on site, as
further depicted on the new floor plan and seating plan (sheet Ext.1). Based on total number of
seats (329), required parking would be 132 spaces. The site plan tabular data (sheet Al.01)
indicates an existing restaurant area of 8,178 square feet, and a proposed addition of 775 square
feet, for a total building area of 8,953 square feet. Based on gross floor area (8,953 sf), required
parking would be 90 spaces. The more restrictive calculation applies, therefore parking is based on
number of seats and 132 spaces would be required. The site plan depicts 129 regular parking
spaces and 5 handicap parking spaces, for a total of 134 parking spaces on site. Therefore, the
existing parking spaces on site comply with the requirements and provide two (2) excess parking
spaces. Per the owner, additional parking spaces for overflow parking are available nights and
weekends on the office/bank site to the south if needed, through an agreement between the two (2)
property owners.
The parking area is landscaped along the north, east, and west property lines which will minimize
noise and also glare from the headlights of patron's cars. Additional foundation plantings at varying
heights around the building and dumpster, and large potted palms around the outdoor bar area
would be provided and act as a vegetative sound barrier. The parking lot lighting fixtures are
existing, and required to be designed to prevent glare and light spillage onto adjacent properties.
The site plan meets the intent of the Code relative to compatibility and buffering, based on the
landscaping, distance separation, and design characteristics. The multi-family residential
development to the northwest Is separated from the subject property by a canal. Additionally, staff
has requested a professional sound study be performed to ensure sound levels leaving the site will
be within tolerances defined within the Code of Ordinances (60 decibels between the hours of 7 AM
8m's Room - COUS 05-009
Page 4
Memorandum No. PZ 06-184
& 10 PM and 55 decibels from 10 PM to 7 AM for exterior sound levels for receiving residential
properties). Should ultimate sound measurements detect excessive levels, further mitigation will be
required such as volume adjustments (see Exhibit "D" - Conditions of Approval).
3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above.
The site plan (Sheet A1.01) shows that the existing dumpster location is situated near the southeast
corner of the building, near the outdoor bar area, and oriented in an east-northeast direction. The
dumpster is screened with enclosure walls and landscaped, in accordance with Chapter 9, Section
10.C.3 of the Land Development Regulations. The dumpster location is positioned in such a way as
to facilitate the efficient removal of trash. The existing dumpster location is farthest away from the
adjacent multi-family residential to the northwest, and will remain as is.
4. Utilities, with reference to locations, availability, and compatibility.
Consistent with Comprehensive Plan poliCies and city regulations, all utilities, including potable water
and sanitary sewer are already available and currently in use for this location.
5. Screening, buffering and landscaping with reference to type, dimensions, and character.
The Site Plan (Sheet A1.01) states the proposed pervious area of the parcel equals 10,666 square
feet or 15% of the total site. The Landscape Plan (Sheet L-1) indicates that a total of 670 trees,
shrubs, and groundcovers are either existing or provided on site, A minimum of 50% of plant
materials must be native species. A total of 340 of the 670 (approximately 51%) of the existing and
proposed plantings would be native species.
The existing landscape buffers along the north and west property lines contain Live Oak trees from
18 to 30 feet in height, with a row of either Viburnum or Cocoplum hedges three (3) feet in height.
The applicant proposes to increase landscaping in areas around the building foundation, including
the proposed addition, and on landscape islands where needed.
6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and
compatibility and harmony with adjacent and nearby properties.
The existing monument sign is located on a landscape island adjacent to Congress Avenue and will
remain with required landscaping. The wall signage exists on the front of the building (east
elevation) and faces Congress Avenue, All existing signage will remain, and no new signage is
proposed on site.
7. Required setbacks and other open spaces.
The existing building and the proposed addition would meet all minimum setback requirements of
the C-3 zoning district. The code requires a minimum 2G-foot front setback, and the site plan
indicates a 75-foot setback is provided. A minimum side setback of 15 feet is required on one side
and zero on the other. The site plan depicts approximate building setbacks of 82 feet to the north
and 45 feet to the south. The code requires a minimum 20-foot rear setback, and the site plan
indicates a setback of approximately 116 feet is being provided. The proposed building addition of
775 square feet would be located on the northwest corner of the building and would be set back 74
feet from the north property line and 116 feet from the west property line.
Bru's Room. COUS 05-009
Page 5
Memorandum No. PZ 06-184
As noted earlier, the Site Plan (Sheet A1.01) states the proposed pervious area of the parcel equals
10,666 square feet or IS% of the total site. The majority of the green space on the site is located in
the seven (7) foot landscape buffers along the east and west property lines, and the eight (8) foot
landscape buffer along the north property line, and the plantings along the foundation of the
restaurant. Other green areas lopen spaces occur within landscape islands in the parking lot.
8. General compatibility with adjacent property and other property in the zoning district.
In general, the proposed building addition would be visually compatible with other existing buildings
in the C-3 zoning district within the Congress Avenue corridor. The general design of the building
addition utilizes the same type of building elements as the existing restaurant building (roof
materials, brick, and color and paint selection for the trim of the building). A standing seam metal
roof over the outdoor bar area would replace an existing canopy. The proposed roof would be the
same Hunter Green as the existing roof on the restaurant.
The maximum allowable building height in the C-3 zoning district is 45 feet. The building was
designed as a one (l)-story structure, approximately 18 feet - 4 inches in height to the top of flat
roof, and 21 feet to the top of the parapet wall which screens rooftop equipment. The mean height
of the pitched roof is approximately 24 feet. The building would not exceed the district's maximum
height limitations and would be compatible in comparison with the neighboring commercial
properties.
The traffic approval letter from Palm Beach County Traffic Division indicates that the proposed
building addition would generate 84 new daily trips to the existing high turnover restaurant, with the
peak hour trips being 7 PM during the busiest (rush hour) traffic times on Congress Avenue. The
remaining compatibility issues pertain to the request for amplified music and involve compliance with
the noise ordinance.
In general, the proposed use of a nightclub with amplified music appears to be compatible with other
uses in the C-3 zoning district within the Congress Avenue corridor. However, due to the late hours
(10:00 p.m. to 1:00 a.m.) of the estimated performance times, the amplified music could negatively
impact existing multi-family residential to the northwest (Savannah Lakes), as well as guests staying
at the Holiday Inn to the north. Also, to the northeast across Congress Avenue, is mixed-use
development of commercial and multi-family residential (Renaissance Commons), and proposed
multi-family residential units have been approved to the east across Congress Avenue (Cortina at
Boynton Village). Therefore, staff has requested detailed sound information, prepared by a
professional in the field, to demonstrate compliance with City code relative to noise (see Exhibit "C").
The applicant indicates the amplified music will be restricted to the interior of the enclosed building,
and located on the south side of the building in the new lounge area. Per Sheet A2.01, the new
lounge area is located between the proposed addition and the existing outdoor bar area, and
includes a stage approximately six (6) feet in width by 14 feet in length, limiting the size of any
performances.
Per Section 11.2.0.13. of the Land Development Regulations, a conditional use request for a
nightclub (amplified music) requires a detailed sound study as part of the evaluation of the request.
An Ambient Sound Level Study prepared by REP Associates, Inc. was conducted to analyze the
sound levels of the amplified music and determine its compliance with the City's Noise Ordinance.
Sound tolerances defined within the Noise Ordinance are 60 dBA (decibels) between the hours of 7
AM & 10 PM and 55 dBA from 10 PM to 7 AM for exterior sound levels for receiving residential
properties. Per the Code, the maximum sound tolerance level from any applicable sound sources
Bm's Room - caus 05-009
Page 6
Memorandum No. PZ 06-184
shall not exceed the sound level limits by more than 5 dBA from 10 PM to 7 AM. A combination of
sound levels were recorded simultaneously, both peak sound levels and frequency weighted noise
exposures, specifically L10 readings. The Ll0 is the sound level exceeded for more than ten (10)
percent of a measurement period that shall not be less than 10 minutes.
The closest sensitive receiving land uses are to the north, northeast, and northwest of the subject
property. REP recorded and evaluated sound levels with and without amplified music at three (3)
receiving land uses (RLU's) as well as the perimeter of the site. RLU 1 was the multi-family
apartment complex (Savannah Lakes) located to the northwest (across the C-16 canal),
approximately 650 feet from the perimeter property line of the subject property. RLU 2 was the
mixed-use development (Renaissance Commons) located to the northeast (across Congress Avenue),
approximately 300 feet from the perimeter property line of the subject property. RLU 3 was the
hotel (Holiday Inn) located to the north (across the C-16 canal), approximately 250 feet from the
perimeter property line of the subject property.
The results of the professional sound study conducted between the hours of 10 PM and 1 AM
indicate measurements of amplified music which varied from 50 decibels to 77 decibels, depending
on location (off-site sensitivity zones, perimeter property lines, and outside main entrance to building
and at outdoor patio area).
The sound study results (see Table A of Exhibit "C") indicate compliance with the acceptable noise
levels at the north, south, and west property lines. The L10 readings collected at the west and south
property line during the playing of amplified music, with the west delivery door and the patio doors
open, were below the L10 exterior sound level limit of 65 dBA, even though the L10 reading at the
patio speaker (southeast side) was 77 dBA and the L10 reading at the main entrance (east side) was
73 dBA. The sound study determined these readings to be from a combination of sources
(noticeable banging of front door when closing), and amplified music (from speakers in the outdoor
patio area).
The sound study results (see Table B of Exhibit "C") indicate the L10 readings at all RLU locations,
Savannah Lakes, and Holiday Inn, with and without amplified music, and the L10 reading at
Renaissance Commons, with amplified music, were below the maximum of 60 dBA (for the exterior
of residential structures). The L10 reading of the background sound (no amplified music, commuter
traffic, and community noise) at Renaissance Commons was 61.5 dBA, slightly above the maximum
Ll0 of 60 dBA, with commercial traffic in the vicinity of the residential property.
Out of a total of 20 readings at various locations, 12 readings were taken when amplified music was
playing and a readings were of just background noise levels. Of the 12 amplified music readings,
only two (2) readings (6-A, 6-B) exceeded the maximum acceptable noise levels. These readings
were taken at the patio area from outside speakers and at the main entrance to the restaurant.
Some of the higher decibel readings (Table A Sample 4-A and Table B Samples 2-A, 3-A, 4-A)
exceeded acceptable sound levels during times of no amplified music. The sound study determined
these readings to be from background noise due to excessive vehicular traffic and the site's close
proximity to North Congress Avenue, an aa-foot, six-lane right-of-way.
The professional sound study recommends soundproofing measures to ensure that the live music is
kept at an acceptable low level when heard off-site. The applicant proposes to minimize noise
through the use of the following measures: (1) limited access (emergencies only) through the
delivery door located on the south side of the building next to the stage area (deliveries will be
received earlier in the day prior to live music); (2) utilizing the following construction materials for
the proposed addition: block wall, acoustical ceiling tiles, metal deck and roof insulation, new ceiling
Bru's Room - COUS 05-009
Page 7
Memorandum No. PZ 06-184
height of 12 feet, drywall with R-19 insulation, carpeting, and brick building exterior; (3) replacing
doors which lead from the new stage / lounge area to the outdoor bar area with more soundproof
doors which will be kept closed during performances as much as possible; (4) no speakers in the
outdoor bar area; (5) placing speakers in the live music area at least 3 feet away from the wall; and
(6) additional landscaping around building to provide a dense vegetative sound buffer (see
Conditions of Approval).
The sound study concludes that proposed site operations should not have an adverse effect on
adjacent properties, and would be in compliance with the sound standards set forth in the Noise
Ordinance. Should it be determined that additional mitigation measures are necessary, more
restrictive measures can be implemented through additional conditions of approval.
9. Economic effects on adjacent and nearby properties, and the city as a whole.
Based on its distance to nearby residential properties, site buffering and landscaping, staff opines
that there would be no negative effect on nearby properties, as specified by the professional sound
study submitted.
10. Conformance to the standards and requirements, which apply to site, plans, as set forth in Chapter
19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review).
With incorporation of staff comments, the proposed project would comply with all requirements of
applicable sections of city code.
11. Compliance with, and abatement of nuisances and hazards in accordance with the performance
standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to
the City of Boynton Beach Noise Control Ordinance.
With incorporation of all conditions and staff recommendations contained herein, the proposed
project should operate in a manner that is in compliance with the above-referenced codes and
ordinances of the City of Boynton Beach. In many instances, a typical project may receive Oty
approvals and if complaints were generated regarding the operational aspects of the business, Code
Compliance would be asked to inspect the premises to determine if violations of the code exist, such
as a noise complaint. When the City reviews a project not allowed by right, but a project listed as a
Conditional Use, extra caution is exercised in the review to determine its compatibility with
neighboring property and its operational characteristics are scrutinized. If additional information is
required to help staff determine this compatibility and compliance with City codes, a request for the
necessary data is made. In this particular case, staff has requested detailed sound information,
prepared by a professional in the field, to demonstrate compliance with City code relative to noise
and nuisances. The applicant has provided this information, which indicates the proposal will comply
with the noise control ordinance.
RECOMMENDATION
Based on the information contained herein and the sound data required by staff and provided by the
applicant and their consultants, staff recommends that this request for conditional use / major site plan
modification be approved subject to satisfying all comments indicated in Exhibit "D" - Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Bru's Room\COUS\Staff Report.doc
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AMBIENT SOUND LEVEL STUDY
Brn's Room Sports Grill
1333 North Congress Avenue
Boynton Beach, Florida
Prepared for
Mr. Robert Brndzinski
do
Charles Putman & Associates
4722 NW Boca Raton Boulevard
Boca Raton, Florida 3;3432
Contact: Ms. Toni Ash
Phone: (561) 994-6411
Prepared by
REP Associates, Inc.
11825 NW lOOIh Road
Medley, Florida 33178 .
Contact: Teresa A. Thomas
Telephone: (305) 279-5255
REP Project Number 2396.01.02
October 13, 2006
)
e
1. INTRODUCTION
The subject facility is the Bro's Room Sports Grill located at 1333 North Congress Avenue,
Boynton Beach, Florida (Site). The proposed project consists of a 175 square foot (sf) building
addition to the northwest comer of the existing structnre. The new addition will be utilized for
storage purposes.
The musical entertaimnent room will be relocated to the ittterior of the existing building. See
Fignre I. The mnsical entertainment could be a disc jockey (DJ), a single mnsician, or a full band
with string and percussion instruments. Currently, the Bl1l's Room Boynton Beach location bas
amplified music with a jukebox. The purpose of REP's study was 10 determine compliance with
the required analysis of conditional use application for bars, nightclubs, etc.
Multi-family dwellings are located to the northwest and to the northeasL A Holiday Inn is north
of the Site. A Wacbovia Bank is south of the Site. A lake and the Boynton Beach Mall are
southwest of the Site. The Site is in a busy, highly traveled area with multiple restaurants and
bars.
REP evaluated sound levels at three receiving land uses (RLU) as well as the perimeter of the
Site.
I. The multifamily apartment complex located to the northwest, approximately 650 reet (ft)
from the Site's property perimeter
2. A property with mixed use of commerciallretail and multifamily apartment complex
located to the northeast, approximately 300 ft wm the Site's property perimeter
3. The Holiday Inn property perimeter 250 fuel ft north of the Site properly line
North Congress Avenue, a six (6) lane thoroughfBre (approximately 88 ft wide), separates the Site
from RLU 2. Two buildings (approximately IS ft lall), trees (approximately 30 ft tall) and
general bedge row landscape bnffers (approximately 4.5 ft tall) as w~1I as a 130 ft wide canal
separate the Site wm RLU 1 and 3. Additionally, there are a toIaI of 18 potted palms
(approximately 6.5 ft tall) located along the south patio perimeter and a 10 ft tall dumpster
enclosure southwest of the patio that offer a noise barrier to the south and southwest.
There are three doorways into the building. The main entrance is located on the east side of the
building; the patio entnmce is on the south side, and the delivery entrance is on the west side. The
west deliveJ}' door is utilized during the day. Nighttime access is strictly limited to emergency
use only. The deliveJ}' door is secured from the ontside and controlled from the inside with an
emergency push bar apparatus.
Vehicular access to the Site is from North Congress Avenue. Appendix A, Fignres I, presents a
Site Plan with sample locations and surrounding land uses. Appendix B presents Photograpbic
Documentation.
Ambient Sowul Levd Study
Bru's Room Sports Grill, NOr1b Congress A YO. Boynton IleacII, FL
REP Proje<:t No. 2396.01.02
Date of Study: SoptembeT 28, 2006
Page I
e
2. APPLICABLE ORDINANCES
Sections 15-8 through 15-8.8 shall be cited by the short title of 'The City of Boynton Beach
Noise Control Ordinance."
(Ord. No. 85-16 H 2,3-19-85). Ord. No. 85-16 J/, 2, adopted Mar. /9, /985, providedfor the
repeal of J 15-8, noise, and enacted in lieu thereof new provisions relative to the same subject
matter, designated as J /5-8 - 15-8.8 to read as herein set out. Formerly, 915-8 was derived
from the /958 Cade, J 17-22.2, and Ord. No. 82-12, J adopted ~ 18, 1982.
3. SOUND TERMINOLOGY AND CHARACTERISTICS
Sound level means the weighted sound pressure level obtained by the use of a metering
characteristic and weighting A. B, or C as specified for sound level meters. For the purposes of
this assessment, sound levels are A-weighted. A-weighted sound level means the sound pressure
level in decibels (dB) as measured on a sound level meter using an A-weighting network and
designated as dBA. Decibels describe the amplitude of sound and are logarithmic rather than
linear, For example, 70 dB plus 70 dB equals 73 dB and not 140 dB.
The human ear does not "hear" all sounds identically and people respond more readily to sounds
in the middle tn high frequencies. The A-weighted scale most closely mimics the human ear's
response to sound. One decibel has been detennined to be the lowest sound level perceived by
the human ear in laboratnty conditions.
Increases of less than three (3) - dBA are generally not noticed in a typical community since 3
dBA is the smallest increment at which the human ear perceives any change. The sound level
meter/dosimeter was set at a 3dB exchange rate.
j
Without any barriers (bnildings, vehicles, landscape, and walls) between the source and the
human ear, the sound detected by the human ear is decreased by six (6) dB as the distance from
the source doubles.
Because sound levels fluctuate considerably, REI' uses VBrions statistical descriptors fur
measuring and calculating sound levels. The LIO is the sound level exceeded for more than ten
(10) percent of a measurement period that shall not be less than 10 minutes. Peak measurement
(L peak) is the peak sound. level detected in any l/l6-second interval and is equivalent to an
impulsive sound and the Lm"" is the maximnm sound level from any applicable sound source.
Ambient S.tDld Level Study
Bru's Room Sports Onl~ North Congress Ave. Boynton Beach, FL
RBP Project No. 2396.01.02
Dille .fStudy: September 28, 2006
Page 2
e
4. METHODOLOGY
Section 15-8.8 establishes that no person shall operate or cause to be operated any source of
sound as enumerated in section 15-8.6 in such a manner as to create an exterior or interior sound
level of any origin which exceeds the limits set forth for the receiving land use category in
question for more than ten (10) percent of any measurement period. That period shall not be less
than ten (10) minutes when measured at or within the boundaries of a property or within the
confines of a building within the receiving land use and as a result of a source of sound being
located on some other property. REP used accepted Industrial Hygiene practices and ASTM
Standard EI780-96 (measnrement and evaluation of community noise) fur this study.
The closest sensitive receiving land uses are In the north, northeast, and northwest. Figure I
included as Appendix A denotes sample locations at the Boynton Beach Site.
Noise dosimetric testing was conducted using a CEL Model 360 Noise Dosimeter. The CEL-360
Noise Dosimeter measures frequency weighted noise exposures and peak sound levels
simultaneously. LIO readings were collected over a I Q-minute sample oeriod. The instrument was
programmed with the fullowing settings:
Measurement range:
Frequency:
Time Weighting:
Amplitude Weighting:
50-120 dB
A
Fast
3
Peak Frequency Weighting:
Frequency Weighting:
LN'YoA:
LN'YoB:
LN'YoC: .i
Profile Interval:
Profile I:
Profile 2:
Profile 3:
Linear
A
LIO
1.50
L90
I minute
Lavg
Leq
Lrnx
The calibration of each CEL-360 was verified prior to-and-following the test periods using a CEL
Model 282 Acoustic Calibrator. The CEL-282 acoustic calibrator is a single frequency calibrator
that generates 114 dB SPL at 1000 Hz.
REP representatives, Teresa Thomas and Cristina Abboud, collected data at the Site on
September 28, 2006 between the hours of 10:00 PM and 1:00 AM. Simultaneous Ll 0 readings
were collected with and without the amplified music (backgrouod) at the south and west property
perimeters with the south patio doors and the west delivery door left open, and ontside the sound
source at the soUth patio and at the main entrance.
Amblc:ot Sound Level Study
Bro's Room Sports Oril~ Nor1h Congress Ave. Boynton Beach, FL
REP Project No. 2396.0U12
Date of Study: September 28, 2006
Page 3
e
The sample locations were the property perimeter to the north, south, east, and west and at the
property perimeter closest to RLU 1 to the northwest, RLU 2 to the northeast, RLU 3 to the
north, and east across Congress Avenue. REP selected these locations based on the potential
impact of the existing bar/nightclub to the nearest receiving land uses or sensitive zones.
REP also sampled at the Bru's Room Sports Grill location in Delray Beach to evaluate the sound
generated by a band in a setting similar to the Boyntnn Beach site. A band plays on Friday and
Saturday nights between the hours of 10:00PM tn I :00 AM. The band had a vocalist and
percussion/string instruments. TheLl 0 readings were collected on August 12, 2006.
5, SOUND EMI1TING DEVICES
The data on the sound emitting devicesleqnipment to be utilized by the respective musical
entertainment is dependent on the entertainet(s). InstaJled and in use at the Site during this study
are two types of speakers - the ffiL Control 28 and the ffiL Control SB2. The JBL Control 28
offers high power performance band width and sensitivity in a compact, full range speaker with
an 8" low-frequency woofer and I" titanium-coated tweeter. The SB2 features hybrid load
baffJe/band pass design. This single speakeT functions as the snbwoofer section of left/right
music systems. Currently there are 8 speakers and 4 woofers located at the south patio. The
speakers on the south patio will broadcast music fium the jukebox. The new musical
entertainment room specifies 6 speakers. The speakers at the south patio will not broadcast music
from the inside musical entertainment area.
6. CONSTRUCITON MATERIALS
J
The intended use for the proposed addition is stoTage and an existing food preparation/storage
area within the interioT of the site will be renovated fur the musical entertainment. The proposed
entertainment room is constructed of block walls on all sides. The renovation of the room will
incorporate existing building materials (acoustical ceiling tiles, metal deck, and roof insulation).
The new ceiling height will be raised from 8 ft to 12ft. The existing wall construction consists of
sheetrock on both sides of6-inch metal studs, 2-inch airspace, and R-19 insulation. There is a 4-
inch brick veneeT on the exteriOT of the building.
Ambient Sound Lcvd SIlIdy
Bro', Room Spoils Onl~ North Congress Ave. Boynton Beach, FL
REP Project No. 2396.01.02
Dale of Study: September 28, 2006
Page 4
e
7. SUMMARY OF SAMPLE RESULTS
The LIO readings from the Ambient Sound Level Stndy are tabulated in Table A and Table B.
Table A presenlll the Site commercial property line data and applicable code. Table B presenlll
the exterior residential property line data and the applicable code. REP selected the time frame of
10:00 PM to 1:00 AM as these arc the proposed hours of the live entertainment at the Site.
Section 15-8.8 (b) Boynton Beach Code, lislll exterior sound levellimilll for LIO Sound Levels as
follows for the receiving land nses:
Exterior Reside1llial
Exterior Commercial (Sile)
55 dBAfrom JO:OOPMto 7:00AM
65 dBA At all times
c) Maximum sound level limits. The Maximum sound level from any applicable sound sources
shall not exceed the L I 0 sound level limits by more than the values listed below:
5 dBAfrom JO:OOPMto 7:00AM
The LIO readings collected at the west and south property perimeter with the west delivery- door
and the patio doors open and with amplified mnsic w= below the LIO exterior sound level limit
of 65 dBA (53 dBA and 61.5 dBA respectively); even though the LI 0 reading at the Patio speaker
was 77dBA and the LI 0 reading at the main entrance (east side) was 73 dBA.
The LI 0 readings at RLU 1 (multi-family apartments) and RLU 3 (Holiday Inn) with and
without amplified music and the LI 0 reading at RLU 2 with amplified music were below the
maximnm LIO of 60 dBA for the exterior of residential structures. The LIO reading at the'
Sensitive RLU 2 during the background (no amplified music, commuter traffic, and community
noise) sampling event was 61.5 dBA, slightly above the maximum LIO of 60 dBA, with
commercial traffic in the vicinity of the residential property.
The L 10 reading recorded at the Delray Beach locatioo before the band began was 66 dBA at the
source. The LIO reading increased from 66 dBA to 67 dBA adjacent to the open door once the
band (vocalist and peronssionlsbing instrumenlll) began to play, and decreased to 58 dBA at the
property line 240 ft away from the source.
Ambieut Sound LeveJ Study
Bru', Room SportS Oril~ North CongJ<SS Ave. Boynton Beach, FL
REP Project No. 2396.01.02
Date of Study: September 28, 2006
Page S
e
TABLE A
SUMMARY OF LlO DATA
EXTERIOR COMMERCIAL SAMPLE POINTS
The weather was warm, clear, with little to no wind.
~~ '"~~l'1l'~-""'{',,;;o'i""-~fi""'.'" }';';y~" )';.t""T~1,-....,~r- ""=, ';' ":::~TI~~'""' ("" ~1-"'" - ...,.~ ,,~- -.,. ~'''). < ,...,.." , -"P:.~:q
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~~~-,----,,-~r:._J_ ,~__~~_'~~,,~~:;.~~-...:i.;.____ _"'_'-_"-'___ ~ _',I !..._,~~
I-A Exterior Commerdal-Site Baclcground 56.5 dBA 65 dBA
south Maximum 70 dBA
loB Exterior Commerdal-Site Amplified music 61.0 dBA 65 dBA
south . playing Maximum 70 dBA
2-A Exterior eommerdal-Site Background 50.5 dBA 65dBA
west , uerimeter Maximum 70 dBA
2-B Exterior Commercial-Site Amplified music 51.5 dBA 65 dBA
west , uerimeter Dlavill2 Maximum 70 dBA
3-A Exterior Commerdal-Site Background 51.5 dBA 65 dBA
north Maximum 70 dBA
3-B Exterior Commerdal-Site Amplified music 50.5 dBA 65dBA
north Dlavin2 Maximum 70 dBA
Exter:lor Commerdal-Site 65 dBA
4-A east property perimeter at Background 77.0 dBA Maximum 70 dBA
Con...... Avenue
Erterior CommerciaJ-5ite Amplified music 65dBA
4-B east property perimeter at 63.5 dBA
Con..... Avenue playing Maximum 70 dBA
Exterior Commerdal-Site Amplified music 65 dBA
5-A South property perimeter 61.5 dBA
with nlmO doots ODOll playing Maximum 70 dBA
Exterior Commerdal-Site Amplified music 65 dBA
5-B west property perimeter with 53.0dBA
delivery door ODeD playing Maximum 70 dBA
6-A Patio area Noise SOlD'Ce - 77.0dBA
speaker Note 1
6-B Main ..,lI1mce (east) Amplified music 73.0 dBA
Dlavin2 Note I and 2
Note:
I)
2)
For reference of noise with amplified music
Noticeable "banging" of the door when closing.
Ambleot Sound LcveI Study
Bro's Room SpOJ1s Gril~ NoI1b CongTeSS Ave. Boynton Beach, FL
REP Project No. 2396.01.02
Date of Study: September 28,2006
Page 6
e
TABLEB
SUMMARY OF LlO DATA
EXTERIOR RESIDENTIAL SAMPLE POINTS
The weather was wann, clear, with little to no wind.
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~~~~~
I-A Less !ban
Exterior Resld...tial RLU I equipmenl 55 dBA
northwest of canal 650 ft Background measurement Maximum 60 dBA
from lbe Site perimeter. range
(50 dBA)
I-B Exterior Residential RLU ] Amplified 54.0 dBA '55dBA
northwest of canal 650 ft
from the Site perimeter music playing Note I Maximwn 60 dBA
2-A Exterior Resid...tial RLU 2 61.5 dBA 55 dBA
northeast of canal 300 ft Background Note 2 Maximwn 60 dBA
from Site perimeter.
2-B Exterior ResIdential RLU 2 Amplified 55 dBA
northeast of canal 300 ft 53.5 dBA
from Site perimeter. music playing Maximwn 60 dBA
3-A ExterIor ResIdential RLU 3 57.0 dBA 55dBA
nOItb of canal 250 from Site Background Note 3 Maximwn 60 dBA
'nerimeter
3-B Exterior Residential RLU 3 Amplified 57.0 dBA 55 dBA
nOItb of canal 250 ft from
Site nerimeter music playing Note 3 Maximwn 60 dBA
4-A Exterior Residential Vacant
lot directly eastllCRl5S 69.0 dBA 55 dBA
Congress A venue and south Background Note 4 Maximwn 60 dBA
ofRLU 2-200 ft from Site
nerimeter
4-B Exterior ResldeDtlal Vacant
Jot directly east across Amplified 55 dBA
Congress Avenue and south music playing 54.5 dBA Maximwn 60 dBA
ofRLU 2-200 ft from Site
I perimeter
Notes:
I) RLU 1 a tractor trailer pulled ooto tbe Residential Property and a small motor boat passed
00 Ibe 0:8..1 doring Ibe second sample period.
2) RLU 2, vebicular trame ...odated wilb Ibe adjaeent retail sbops moved in and out of tbe
parklDg lot area primarily dnrlng Ibe fmt sample period.
3) RLU 3, several load veldcles wltb masie moved in and out of tbe parking lot area during bolb
sample periods.
4) The noise level recorded during Ibe 4A sample period ean be eontribnted to excessive
vebicular tr8ffie along Congress Avenue.
Ambient Sound Level Study
8nJ's Room Sports Grill, N~ Coogress Ave. Boynton Beach, FL
REP Project No. 2396.01.02
Date of Study: September 28, 2006
Page 1
-
8. RECOMMENDATIONS
REP recommends using only the patio dOOf1l on the south side of the building for access to the
entertainment area (administrative control) and adjusting the main entrance door to eliminate the
"banging" when closing.
In addition to the above recommendations, the sound heard at the receiving land uses and outside
the building from the live indoor entertainment can be controlled and/or modulated by not
propping doof1l open; by using sound absorbing doof1l; by incorporating engineering controls into
the entertainment area such as interior acoustical ceiling panels for broad-band noise and other
sound absorbing building materials (carpet, drywall, and wall coverings) and by placing the band,
speakers and amplifiers at least 3 feet away from walls.
Therefore a combination of the administrative controls and building finishes and other sound
treatment products inside the entertainment area will either keep the sound or absorb the sound
inside the building reducing the reflection of sound and subsequent "noise" heard ontside the
building.
)
Ambim. Sowld Level Study
8ru's Room Sporb GrIll, North Congn:ss Ave. Boynton Beach. FL
REP Project No. 2396.01.02
Date of Study: September 28, 2006
Page 8
e
9. CONCLUSIONS
The addition and the proposed entertainment at the Site will not have an adverse effect on humans
nor will it unnecessarily disturb enjoyment of life or property based on distance separating the
Site from residential sensitive zones. Bru's Room Sports Grill will be in compliance with the
sound standards set forth in the City of Boynton Beach Noise Ordinance between the hours of
I 0:00PM to 1:00AM. As it appears the conditional use permit should be approved.
All LlO readings recorded at the Site property lines did not exceed the LIO sound criteria of 65
dBA with or withont amplified music except for the LI 0 background reading at the east property
perimeter along Congress Avenue was 77 dBA with no amplified music. This is a heavy traffic
area.
A band may increase the LlO at the entrances to the Site hy I to 2 dBA. This I to 2 dBA
increase will not be noticeable 250 to 650 ft. away at the receiving residential land uses because
as the distance doubles between the noise sonrce and the receiving land uses, the sound detected
by the human ear will decrease by 6 dB. This was confirmed by a decrease in LI 0 from 61 dBA
at the Delmy Beach location outside the door while the band was playing to 58 dBA at the
property line 240 feet away.
The numerous trees and some structures between the Site and the canal will absorb or reflect
sound. The sound will travel over the trees and structures, losing the ground effect from the canal
or lake. The data collected during the sampling event snpports this conclusion.
Incorpomting our recommendations for a combination of administrative controls and building
finishes ioto the constroction of the entertainment area will minimize "noise" heard outside the
entertainment area. The normal opening of doors for people to enter and leave the establishment
during these hours will not create sound disturbances or unnecessary noise.
J
10. CLOSING
REP Associates, Inc. appreciates the opportunity to provide industrial hygiene services and assist
you in obtaining your conditional land use approval. Contact our offices at 3051219-5255 or
561/627-1810 with any questions.
Prepared by,
REP Associates, Inc.
Approved For Release:
REP Associates, Inc.
~~
??::
Teresa A. Thomas
Project Manager
K~.k~
Karen M. Meyer, CIH
Vice President
Ambient Sound Lew:I Study
Bm'. Room SpOI1S Orill, NorIh Coogress Ave. Boynton Beach. FL
REP Project No. 2396.01.02
Date of Study: September 28, 2006
Page 9
e
APPENDIX A
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APPENDIX B
PHOTOGRAPHIC DOCUMENTATION
Bru's Room-east entrance
Hotel located to the north- existing
trees and general landscaping
e- ASSOCIATES.INC:
ENVIRONMENTAl SCIENTISTS. ENGINEERS a. PLANNERS
Northwest corner of Site- existing
structures, trees and general
landscaping
South patio area
t).Q.in
'.:Congress Ave
Southwest comer of the building
West property perimeter
Bru's Room property from the northwest sensitive
zone
.ASSOCIATES.INC:
ENVIRONMENTAL SCIENTISTS. ENGINEERS I: PLANNERS
~J~,~ : . BN~li!l9.9;m
~ori: 1:'" -':~Congress Ave
~~~ri~1:,..2
Dijltt6Jtplc.:
View of the secured delivery located
on the west of the building.
.- ASSOCIATES,INC;
ENVIRONMENTAL SCIENTISTS. ENGINI::ERS It PLANNERS
View of the kitchen area that will be
converted to the Entertainment area.
C'!!!I}~ : B~!. FI~m
~~1m:~: ~', ....-t~cj)ngress Ave
'6.~;Q1iplc;: ' ....'bQ6
EXHIBIT "D" CONDITIONS OF APPROVAL
Conditional Use I Maior Site Plan Modification
Project name: Bru's Room
File number: COUS 05-009/ MSPM 06-004
Reference: 3rd1review plans identified as a Maior Site Plan Modificatiott with an October 10. 2006 Planning
and Zoning Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
PUBLIC WORKS-Forestry
Comments: None X
UTILITIES
Comments: None X
ENGINEERING DIVISION
Comments:
l. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
2. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION ----- ---- ,,-
-~^---
Comments:
..._----.
Conditions of Approval
Bru's Room
COUS 05-009 I MSPM 06-004
Page 2
DEPARTMENTS INCLUDE REJECT
3. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
4. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
5. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit applicatiott:
0 The full name of the project as it appears on the Development Order and the
Commission-approved site plan.
0 The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
6. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALIST
Comments: Notte X
PLANNING AND ZONING
Comments:
7. The owner shall include the following measures to maintain the noise level of X
the amplified music at an acceptable level:
. limited access (emergencies only) through the delivery door located on the
south side of the building next to the stage area (deliveries will be received
earlier in the day prior to live music);
. utilizing the following construction materials for the proposed addition:
block wall, acoustical ceiling tiles, metal deck and roof insulation, new
ceiling height of 12 feet, drywall with R-19 insulation, carpeting, and brick
building exterior;
. replacing doors which lead from the new stage I lounge area to the outdoor
bar area with more soundproof doors which will be kept closed during
Conditions of Approval
Bru's Room
COUS 05-009 I MSPM 06-004
Page 3
I ,
DEPARTMENTS INCLUDE REJECT
performances as much as possible;
. no speakers in the outdoor bar area;
. placing speakers in the live music area at least 3 feet away from the wall; and
. providing additional landscaping around building to provide a dense
vegetative sound buffer (large potted palms to line the exterior of the outdoor
bar area, and additional foundation landscaping of varying heights as
orooosed on the landscaoe olan oresented).
8. If sound levels of the amplified music are ultimately measured to exceed X
sound limitations of the code, the owner or operator will either reduce the
amplification level to comply with city sound limits, or apply additional
sound mitigation measures to accomplish same. Sound readings would be
taken by city personnel certified in using a sound level meter.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
None X
ADDITIONAL CITY COMMISSION CONDITIONS
To be determined.
MWRIkz
S:\Planning\SHARED\WP\PROJECTS\Bru's Room\COUS\COA.doc
EXHIBIT "D" CONDITIONS OF APPROVAL
Conditional Use / Maior Site Plan Modification
Project name: Bm's Room
File number: CaDS 05-009 / MSPM 06-004
Reference: 3rdt review Dlans identified as a Maior Site Plan Modification with an October 10. 2006 Planning
and Zoning Deoartment date stamD marking.
, I
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
PUBLIC WORKS-Forestry
Comments: None X
UTILITIES
Comments: None X
ENGINEERING DIVISION
Comments:
I. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
2. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments:
Conditions of Approval
Brn's Room
COUS 05-009 / MSPM 06-004
Page 2
I I
DEPARTMENTS INCLUDE REJECT
3. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
4. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
5. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building pennit application:
0 The full name of the project as it appears on the Development Order and the
Commission-approved site plan.
0 The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
6. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
PARKS AND RECREATION
Comments: None X
FORESTERlENVlRONMENT ALlST
Comments: None X
PLANNING AND ZONING -~
Comments:
.--
7. The owner shall include the following measures to maintain the noise level of X
the amplified music at an acceptable level:
. limited access (emergencies only) through the delivery door located on the
south side of the building next to the stage area (deliveries will be received
earlier in the day prior to live music);
. utilizing the following construction materials for the proposed addition:
block wall, acoustical ceiling tiles, metal deck and roof insulation, new
ceiling height of 12 feet, drywall with R-19 insulation, carpeting, and brick
building exterior;
. replacing doors which lead from the new stage / lounge area to the outdoor
bar area with more soundoroof doors which will be kent closed during --,
Conditions of Approval
Bru's Room
COUS 05-009 / MSPM 06-004
Page 3
, ,
DEPARTMENTS INCLUDE REJECT
performances as much as possible;
. no speakers in the outdoor bar area;
. placing speakers in the live music area at least 3 feet away from the wall; and
. providing additional landscaping around building to provide a dense
vegetative sound buffer (large potted palms to line the exterior of the outdoor
bar area, and additional foundation landscaping of varying heights as
proposed on the landscape plan presented).
8. If sound levels of the amplified music are ultimately measured to exceed X
sound limitations of the code, the owner or operator will either reduce the
amplification level to comply with city sound limits, or apply additional
sound mitigation measures to accomplish same. Sound readings would be
taken by city personnel certified in using a sound level meter.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
None X
ADDITIONAL CITY COMMISSION CONDITIONS
To be determined.
MWRIkz
S:\Planning\SHARED\WP\PROJECTS\Bru's Room\COUS\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Bru's Room Sports Grill
APPLICANT'S AGENT:
Charles Putman, Putman & Associates, Inc.
APPLICANT:
Bob Brudzinski, Bru's Wings, Inc.
AGENT'S ADDRESS:
4722 NW Boca Raton Blvd, Suite C-106, Boca Raton, FL 33431
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: Request Conditional Use approval for a nightclub (amplified music) and
a Major Site Plan Modification for a 775 square foot building addition on
a 1.68-acre parcel in the C-3 (Community Commercial) zoning district.
LOCATION OF PROPERTY: 1333 North Congress Avenue (see Exhibit "A" - Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S.\Plannil'lgISHARED\WP\PROJECTSIBru's RoomICOUS\[)Ouoc
Meeting Minutes
Planning & Development Board
Boynton Beach, Florida
October 24, 2006
Motion
Mr. 5aberson moved to approve the proposed amendments to Chapter 2, Zoning, Section 6.F.
Mixed Use Zoning Districts for conversion of Mixed Use-Low (MU-L) to Mixed Use-Low 1 (MU-
Ll), amendment of Mixed Use-High (MU-H), and establishment of the Mixed Use-low 2 (MU-L2)
and Mixed Use-Low 3 (MU-L3) zoning district. Ms. Jaskiewicz seconded the motion. The
motion passed unanimously.
7. New Business
A. Bru's Room
Conditional Use
1.
Project:
Agent:
Owner:
Location:
Description:
Bru'S Room (COUS 05-009>>
Charles Putman, Putman & Associates, Inc.
Bob Brudinski, Bru's Wing's Ine.
1333 North Congress Avenue
Request for conditional use approval for a nightclub
(amplified music) to Bru's Room Sports Grill on 1.68 acres
in the C-3 Community Commercial zoning district.
Charles Putman, agent for the applicants, advised the owners were present and agreed
with all eight conditions of approval.
Attorney Alexander administered an oath to all those intending to testify.
Mr. Putman reconfirmed his agreement with all the conditions of approval.
Kathleen Zeitler, Planner, gave an overview of the request and indicated the application had
met all the criteria including a voluntary sound study that did comply with the Code. She
advised staff did recommend approval of the application.
Chair Wische opened the issue for public hearing.
. Patty Douglas, 1272 NW 11th Street, explained her backyard faced west toward Congress
Avenue and was located one quarter mile east of Bru's Room. She spoke representing herself
and her neighbors in Sky lake. She did not feel Bru's Room was an appropriate place for a
nightclub. On a previous occasion when amplified music was used, the sound came across the
vacant field and resulted in many sleepless nights for the residents. The Police Department had
been called to ultimately shut down the night club. Ms. Douglas realized the Boynton Town
Center project would buffer much of the noise when and if it were completed some time in the
future. In the interim the residents of Sky lake would be bombarded with the increased noise
and traffic, especially when the establishment closed.
No one else coming forward Chair Wische closed the public hearing.
Mr. 5aberson felt Ms. Douglas did have valid concerns. He questioned the parameters of the
sound study that had been done. Also, if approved, it could be an administrative nightmare for
the City of Boynton Beach to enforce in light of the close proximity to residential uses.
3
Meeting Minutes
Planning 8< Development Board
Boynton_~ch, Florida
. _~ber_?~~~~
Ms. Jaskiewicz inquired about the number of complaints that had been lodged against the
Delray Beach location. The statistical data was not available. She agreed with the request for
expansion but was not enthusiastic about adding live entertainment.
Mr. Hay confirmed no complaints had been filed from any of the 26 properties notified of the
proposed plans. Ms. Zeitler stressed the establishment would be required to comply with the
noise ordinance.
Mr. Barnes indicated staff had provided conditions of approval and the business would be
subject to code enforcement regulations. The business was in a commercial corridor and was
an appropriate use of the site,
Mr. Saberson noted if there were no residences in the area there would not be an issue. There
are' procedures and processes in place to address the noise issue. Mr. Zeitler added if the
sound limitation were exceeded, sound mitigation measures would need to be taken.
Ms. Grcevic suggested sound proofing measures could be utilized to muffle the noise levels.
Motion
Mr. Cwynar moved to approve the request for conditional use for a nightclub (amplified music)
to Bru's Room Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district. Mr.
Hay seconded the motion with staff recommendations of approval. The motion passed 6-1.
(Ms. Jaskiewicz dissenting)
Bru's Room
MaJor Site Plan Modification
2.
Project :
Agent:
OWner:
Location:
Description:
Bru's Room (MSPM 06-004)
Charles Putman, Putman & Associates, Jne.
Bob Brudinski, Bru's Wing's, Inc.
1333 North Congress Avenue
Request for major site plan modification for a building
addition of 775 square feet to Bru's Room Sports Grill on
1.68 acres in the C-3 Community Commercial zoning
district.
Mr. Putman indicated the applicant agreed with all the conditions of approval.
Ms. Zeitler gave an overview of the application and the proposed use of the addition to be
constructed. Staff recommended approval of the request.
Chair Wische opened the issue for public hearing. No one coming forward, Chair Wische closed
the public hearing.
Ms. Jaskiewicz commented she would vote for the additional space to be added.
Motion
Mr. Hay moved to approve the major site plan modification for a building addition of 775 square
feet to Bru's Room Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district
4
"
,~
VIII.-PUBLIC HEARING
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meetine Dates in to City Clerk's Office
0 August 1,2006 July 17,2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15,2006 July 31,2006 (Noon) 0 Octoher 17. 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8. 2006 October 16, 2006 (Noon)
0 September 19.2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
~ Public Hearing 0
RECOMMENDATION: Please place this request on the November 21, 2006 City Commission Agenda under
Public Hearing. The Planning and Development Board on October 24, 2006, recommended that the subject request be
approved. For further details pertaining to the request, see attached Department Memorandum No. 06- 184.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
Bru's Room (MSPM 06-004)
Charles Putman, Putman & Associates, Inc.
Bob Brudinski, Bru's Wings Inc.
1333 North Congress Avenue
Request for major site plan modification for a building addition of 775 square feet to
Bru's Room Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district.
This request for expansion is in connection with the accompanying request for conditional use approval for a nightclub.
Please see accompanying item for additional information on this request and the specific conditions of approval recommended
to ensure compliance with city sound standards.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
~
City Manager's Signature
Developme
C,tMt!
2-- / ? _ Assistant to City Manager
Pla~g and ZAirl;li~~;'ctor City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Bru's Room\MSPM 06.004\Agenda Item Request 8ru's Room MSPM 06-004 11-21-06.dot
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-184
TO:
Chair and Members
Planning & Development Board
Michael Rum~f~
Director of Planning and Zoning
THRU:
FROM:
Kathleen Zeitler ~
Planner
DATE:
October 17, 2006
PROJECT:
Bru's Room / COUS 05-009, MSPM 06-004
REQUEST:
Conditional Use for Nightclub (Amplified Music)
Major Site Plan Modification (Building Addition)
PROJECT DESCRIPTION
Property Owner: Bru's Wings, Inc.
Applicant: Mr. Bob Brudzinski
Agent: Mr. Charles Putman, Putman & Associates, Inc.
Location: 1333 North Congress Avenue (see Location Map - Exhibit "AU)
Existing Land Use/Zoning: Local Retail Commercial (LRC) / Community Commercial (C-3)
Proposed Land Use/Zoning: No change proposed
Proposed Use:
Restaurant / Nightclub (Amplified Music)
Acreage:
1. 68-acre
Adjacent Uses:
North:
Right-of-way for the C-16 Canal, and farther north a hotel (The Holiday Inn
at Catalina Centre) zoned C-3; to the northwest, multi-family residential
(Savannah Lakes) zoned PUD;
South:
Developed commercial parcel (bank / offices) zoned C-3;
East:
Right-of-way for North Congress Avenue, and farther east, approved multi-
family residential (forthcoming Boynton Village Cortina project) zoned SMU;
to the northeast, mixed use development of commercial and multi-family
residential (Renaissance Commons) zoned SMU; and
8ru's Room - COUS 05-009
Page 2
Memorandum No. PZ 06-184
West:
A retention pond, and farther west, developed commercial (Boynton Beach
Mall) zoned C-3.
BACKGROUND
Mr. Charles Putman, agent for the property owner, is seeking conditional use approval for a nightclub
and major site plan modification approval of a 775 square foot building addition at Bru's Room Sports
Grill located on the west side of North Congress Avenue about one-half mile north of Old Boynton Road.
Bru's Room is located on a 1.68-acre parcel in the C-3 (Community Commercial) zoning district.
Mr. Bob Brudzinski, owner of Bru's Room Sports Grill has indicated that his business is a combination bar
and grill, with the majority of sales from food (restaurant 55%) and the remainder of sales from
alcoholic beverages (bar 45%). The property owner proposes to have live musical entertainment
(bands, disc jockey, single musician, etc.) with amplified music within an interior lounge at Bru's Room.
Per Chapter 1, Article II. Definitions. of the Land Development Regulations, a Nightclub is defined as
follows: "A restaurant, bar, lounge or similar establishment serving alcoholic beverages, that features
dancing, theatrical, cabaret, or similar entertainment and/or electronically amplified music". A nightclub
is a conditional use in the C-3 zoning district. A conditional use requires greater scrutiny in reviewing
site design, operational characteristics and potential impacts on surrounding properties.
The additional request for a major site plan modification is to allow construction of a proposed building
addition of 775 square feet to the southwest corner of the existing restaurant building. The proposed
addition would consist of the same building materials and colors of the existing building, and include
handicap-accessible restrooms and storage space for relocated freezers and coolers. The existing
freezer and cooler storage area would be renovated to include a stage for musical performances in a
new lounge area within the existing enclosed building.
The outdoor bar area located at the southeast corner of the building is also proposed to be converted
from an awning-covered seating area to a solid roof. The outdoor bar would remain open-sided, and
utilize the existing roll-up plastic shades for weather protection when needed. The proposed solid roof
would match the existing roofing materials of the restaurant. Site plan modification will require the
property to be brought into compliance with current code requirements, such as landscaping. Relative
to traffic generation, Palm Beach County Traffic Engineering in a letter dated September 5, 2006,
indicated the proposed addition would meet the Traffic Performance Standards of Palm Beach County.
However, no building permits may be issued after the build-out date (2007).
STANDARDS FOR EVALUATING CONDmONAL USES AND ANALYSIS
Section 11.2.D of the Land Development Regulations contains the following standards to which
conditional uses are required to conform. Following each of these standards is the Planning and Zoning
Division's evaluation of the application as it pertains to each of the standards.
Per Section 11.2.D., the Planning & Development Board and City Commission shall consider only such
conditional uses as are authorized under the terms of these zoning regulations and, in connection
therewith, may grant conditional uses absolutely or conditioned upon the faithful adherence to and
<ulfillment of such restrictions and conditions including, but not limited to, the dedication of property for
streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of
the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony
with the intent and purpose of this section. In evaluating an application for conditional use approval, the
Board and Commission shall consider the effect of the proposed use on the general health, safety and
8ru's Room - COUS 05-009
Page 3
Memorandum No. PZ 06-184
welfare of the community and make written findings certifying that satisfactory provisions have been
made concerning the following standards, where applicable:
1. Ingress and egress to the subject property and proposed structures thereon, with particular
reference to automobile and pedestrian safety and convenience, traffic flow and contro" and access
in case of fire or catastrophe.
According to a current survey of the subject property, there are two (2) existing points of
ingress/egress. The first existing access point is located at the southeast corner of the property, and
provides direct vehicular access from Congress Avenue. This drive is shared with the bank parcel to
the south, and runs in an east/west direction. The second existing access point is located at the
southwest corner of the subject property, and provides inter-parcel access from the bank parcel to
the south. This drive runs in a north/south direction and connects to the east/west drive off of
Congress Avenue. Both driveway widths appear to meet code requirements. These access points
adequately address the needs of typical vehicular circulation, as well as that of emergency vehicles
and sanitation equipment. No revisions are proposed to the subject property that would affect or
alter the two (2) existing points of ingress/egress to the site.
2. Off-street parking and loading areas where required, with particular attention to the items in
subsection above, and the economic, glare, noise, and odor effects the conditional use will have on
adjacent and nearby properties, and the city as a whole.
According to Chapter 2, Section 1l.H.16.d.(1), restaurants, bars, cocktail lounges, dance halls, and
all other eating or drinking establishments require one (1) parking space per two and one-half (2.5)
seats, but not less than one (1) parking space per 100 square feet of gross floor area. The site plan
tabular data (sheet A1.01) indicates the restaurant has 296 existing seats, including indoor and
outdoor dining, as well as indoor and outdoor bar seats. A total of 33 seats are proposed in the new
lounge area, which includes dining and bar seats. A total of 329 seats would be located on site, as
further depicted on the new floor plan and seating plan (sheet Ext.1). Based on total number of
seats (329), required parking would be 132 spaces. The site plan tabular data (sheet A1.01)
indicates an existing restaurant area of 8,178 square feet, and a proposed addition of 775 square
feet, for a total building area of 8,953 square feet. Based on gross floor area (8,953 sf), required
parking would be 90 spaces. The more restrictive calculation applies, therefore parking is based on
number of seats and 132 spaces would be required. The site plan depicts 129 regular parking
spaces and 5 handicap parking spaces, for a total of 134 parking spaces on site. Therefore, the
existing parking spaces on site comply with the requirements and provide two (2) excess parking
spaces. Per the owner, additional parking spaces for overflow parking are available nights and
weekends on the office/bank site to the south if needed, through an agreement between the two (2)
property owners.
The parking area is landscaped along the north, east, and west property lines which will minimize
noise and also glare from the headlights of patron's cars. Additional foundation plantings at varying
heights around the building and dumpster, and large potted palms around the outdoor bar area
would be provided and act as a vegetative sound barrier. The parking lot lighting fixtures are
existing, and required to be designed to prevent glare and light spillage onto adjacent properties.
The site plan meets the intent of the Code relative to compatibility and buffering, based on the
landscaping, distance separation, and design characteristics. The multi-family residential
development to the northwest is separated from the subject property by a canal. Additionally, staff
has requested a professional sound study be performed to ensure sound levels leaving the site will
be within tolerances defined within the Code of Ordinances (60 decibels between the hours of 7 AM
8ru's Room - COUS 05-009
Page 4
Memorandum No. PZ 06-184
& 10 PM and 55 decibels from 10 PM to 7 AM for exterior sound levels for receiving residential
properties). Should ultimate sound measurements detect excessive levels, further mitigation will be
required such as volume adjustments (see Exhibit "0" - Conditions of Approval).
3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above.
The site plan (Sheet Al.01) shows that the existing dumpster location is situated near the southeast
corner of the building, near the outdoor bar area, and oriented in an east-northeast direction. The
dumpster is screened with enclosure walls and landscaped, in accordance with Chapter 9, Section
1O.C.3 of the Land Development Regulations. The dumpster location is positioned in such a way as
to facilitate the efficient removal of trash. The existing dumpster location is farthest away from the
adjacent multi-family residential to the northwest, and will remain as is.
4. Utilities, with reference to locations, availability, and compatibility.
Consistent with Comprehensive Plan policies and city regulations, all utilities, including potable water
and sanitary sewer are already available and currently in use for this location.
5. Screening, buffering and landscaping with reference to type, dimensions, and character.
The Site Plan (Sheet Al.Ol) states the proposed pervious area of the parcel equals 10,666 square
feet or 15% of the total site. The Landscape Plan (Sheet L-1) indicates that a total of 670 trees,
shrubs, and groundcovers are either existing or provided on site. A minimum of 50% of plant
materials must be native species. A total of 340 of the 670 (approximately 51%) of the existing and
proposed plantings would be native species.
The existing landscape buffers along the north and west property lines contain Live Oak trees from
18 to 30 feet in height, with a row of either Viburnum or Cocoplum hedges three (3) feet in height.
The applicant proposes to increase landscaping in areas around the building foundation, including
the proposed addition, and on landscape islands where needed.
6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and
compatibility and harmony with adjacent and nearby properties.
The existing monument sign is located on a landscape island adjacent to Congress Avenue and will
remain with required landscaping. The wall signage exists on the front of the building (east
elevation) and faces Congress Avenue. All existing signage will remain, and no new signage is
proposed on site.
7. Required setbacks and other open spaces.
The existing building and the proposed addition would meet all minimum setback requirements of
the C-3 zoning district. The code requires a minimum 2o-foot front setback, and the site plan
indicates a 75-foot setback is provided. A minimum side setback of 15 feet is required on one side
and zero on the other. The site plan depicts approximate building setbacks of 82 feet to the north
and 45 feet to the south. The code requires a minimum 20-foot rear setback, and the site plan
indicates a setback of approximately 116 feet is being provided. The proposed building addition of
775 square feet would be located on the northwest corner of the building and would be set back 74
feet from the north property line and 116 feet from the west property line.
Bru's Room - COUS 05-009
Page 5
Memorandum No. PZ 06-184
As noted earlier, the Site Plan (Sheet Al.01) states the proposed pervious area of the parcel equals
10,666 square feet or 15% of the total site. The majority of the green space on the site is located in
the seven (7) foot landscape buffers along the east and west property lines, and the eight (8) foot
landscape buffer along the north property line, and the plantings along the foundation of the
restaurant. Other green areas /open spaces occur within landscape islands in the parking lot.
8. General compatibility with adjacent property and other property in the zoning district.
In general, the proposed building addition would be visually compatible with other existing buildings
in the C-3 zoning district within the Congress Avenue corridor. The general design of the building
addition utilizes the same type of building elements as the existing restaurant building (roof
materials, brick, and color and paint selection for the trim of the building). A standing seam metal
roof over the outdoor bar area would replace an existing canopy. The proposed roof would be the
same Hunter Green as the existing roof on the restaurant.
The maximum allowable building height in the C-3 zoning district is 45 feet. The building was
designed as a one (I)-story structure, approximately 18 feet - 4 inches in height to the top of flat
roof, and 21 feet to the top of the parapet wall which screens rooftop equipment. The mean height
of the pitched roof is approximately 24 feet. The building would not exceed the district's maximum
height limitations and would be compatible in comparison with the neighboring commercial
properties.
The traffic approval letter from Palm Beach County Traffic Division indicates that the proposed
building addition would generate 84 new daily trips to the existing high turnover restaurant, with the
peak hour trips being 7 PM during the busiest (rush hour) traffic times on Congress Avenue. The
remaining compatibility issues pertain to the request for amplified music and involve compliance with
the noise ordinance.
In general, the proposed use of a nightclub with amplified music appears to be compatible with other
uses in the C-3 zoning district within the Congress Avenue corridor. However, due to the late hours
(10:00 p.m. to 1:00 a.m.) of the estimated performance times, the amplified music could negatively
impact existing multi-family residential to the northwest (Savannah Lakes), as well as guests staying
at the Holiday Inn to the north. Also, to the northeast across Congress Avenue, is mixed-use
development of commercial and multi-family residential (Renaissance Commons), and proposed
multi-family residential units have been approved to the east across Congress Avenue (Cortina at
Boynton Village). Therefore, staff has requested detailed sound information, prepared by a
professional in the field, to demonstrate compliance with City code relative to noise (see Exhibit "C'}
The applicant indicates the amplified music will be restricted to the interior of the enclosed building,
and located on the south side of the building in the new lounge area. Per Sheet A2.01, the new
lounge area is located between the proposed addition and the existing outdoor bar area, and
includes a stage approximately six (6) feet in width by 14 feet in length, limiting the size of any
performances.
Per Section 1l.2.D.13. of the Land Development Regulations, a conditional use request for a
nightclub (amplified music) requires a detailed sound study as part of the evaluation of the request.
An Ambient Sound Level Study prepared by REP Associates, Inc. was conducted to analyze the
sound levels of the amplified music and determine its compliance with the City's Noise Ordinance.
Sound tolerances defined within the Noise Ordinance are 60 dBA (decibels) between the hours of 7
AM & 10 PM and 55 dBA from 10 PM to 7 AM for exterior sound levels for receiving residential
properties. Per the Code, the maximum sound tolerance level from any applicable sound sources
Bru's Room - COUS 05-009
Page 6
Memorandum No. PZ 06-184
shall not exceed the sound level limits by more than 5 dBA from 10 PM to 7 AM. A combination of
sound levels were recorded simultaneously, both peak sound levels and frequency weighted noise
exposures, specifically LlO readings. The LlO is the sound level exceeded for more than ten (10)
percent of a measurement period that shall not be less than 10 minutes.
The closest sensitive receiving land uses are to the north, northeast, and northwest of the subject
property. REP recorded and evaluated sound levels with and without amplified music at three (3)
receiving land uses (RLU's) as well as the perimeter of the site. RLU 1 was the multi-family
apartment complex (Savannah Lakes) located to the northwest (across the C-16 canal),
approximately 650 feet from the perimeter property line of the subject property. RLU 2 was the
mixed-use development (Renaissance Commons) located to the northeast (across Congress Avenue),
approximately 300 feet from the perimeter property line of the subject property. RLU 3 was the
hotel (Holiday Inn) located to the north (across the C-16 canal), approximately 250 feet from the
perimeter property line of the subject property.
The results of the professional sound study conducted between the hours of 10 PM and 1 AM
indicate measurements of amplified music which varied from 50 decibels to 77 decibels, depending
on location (off-site sensitivity zones, perimeter property lines, and outside main entrance to building
and at outdoor patio area).
The sound study results (see Table A of Exhibit "C") indicate compliance with the acceptable noise
levels at the north, south, and west property lines. The LlO readings collected at the west and south
property line during the playing of amplified music, with the west delivery door and the patio doors
open, were below the LlO exterior sound level limit of 65 dBA, even though the L10 reading at the
patio speaker (southeast side) was 77 dBA and the LlO reading at the main entrance (east side) was
73 dBA. The sound study determined these readings to be from a combination of sources
(noticeable banging of front door when closing), and amplified music (from speakers in the outdoor
patio area).
The sound study results (see Table B of Exhibit "C") indicate the LlO readings at all RLU locations,
Savannah Lakes, and Holiday Inn, with and without amplified music, and the LlO reading at
Renaissance Commons, with amplified music, were below the maximum of 60 dBA (for the exterior
of residential structures). The LlO reading of the background sound (no amplified music, commuter
traffic, and community noise) at Renaissance Commons was 61.5 dBA, slightly above the maximum
LlO of 60 dBA, with commercial traffic in the vicinity of the residential property.
Out of a total of 20 readings at various locations, 12 readings were taken when amplified music was
playing and 8 readings were of just background noise levels. Of the 12 amplified music readings,
only two (2) readings (6-A, 6-B) exceeded the maximum acceptable noise levels. These readings
were taken at the patio area from outside speakers and at the main entrance to the restaurant.
Some of the higher decibel readings (Table A Sample 4-A and Table B Samples 2-A, 3-A, 4-A)
exceeded acceptable sound levels during times of no amplified music. The sound study determined
these readings to be from background noise due to excessive vehicular traffic and the site's close
proximity to North Congress Avenue, an 88-foot, six-lane right-of-way.
The professional sound study recommends soundproofing measures to ensure that the live music is
kept at an acceptable low level when heard off-site. The applicant proposes to minimize noise
through the use of the following measures: (1) limited access (emergencies only) through the
delivery door located on the south side of the building next to the stage area (deliveries will be
received earlier in the day prior to live music); (2) utilizing the following construction materials for
the proposed addition: block wall, acoustical ceiling tiles, metal deck and roof insulation, new ceiling
Bru's Room - COUS 05-009
Page 7
Memorandum No. PZ 06-184
height of 12 feet, drywall with R-19 insulation, carpeting, and brick building exterior; (3) replacing
doors which lead from the new stage / lounge area to the outdoor bar area with more soundproof
doors which will be kept closed during performances as much as possible; (4) no speakers in the
outdoor bar area; (5) placing speakers in the live music area at least 3 feet away from the wall; and
(6) additional landscaping around building to provide a dense vegetative sound buffer (see
Conditions of Approval).
The sound study concludes that proposed site operations should not have an adverse effect on
adjacent properties, and would be in compliance with the sound standards set forth in the Noise
Ordinance. Should it be determined that additional mitigation measures are necessary, more
restrictive measures can be implemented through additional conditions of approval.
9. Economic effects on adjacent and nearby properties, and the city as a whole.
Based on its distance to nearby residential properties, site buffering and landscaping, staff opines
that there would be no negative effect on nearby properties, as specified by the professional sound
study submitted.
10. Conformance to the standards and requirements, which apply to site, plans, as set forth in Chapter
19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review).
With incorporation of staff comments, the proposed project would comply with all requirements of
applicable sections of city code.
11. Compliance with, and abatement of nuisances and hazards in accordance with the performance
standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to
the City of Boynton Beach Noise Control Ordinance.
With incorporation of all conditions and staff recommendations contained herein, the proposed
project should operate in a manner that is in compliance with the above-referenced codes and
ordinances of the City of Boynton Beach. In many instances, a typical project may receive City
approvals and if complaints were generated regarding the operational aspects of the business, Code
Compliance would be asked to inspect the premises to determine if violations of the code exist, such
as a noise complaint. When the City reviews a project not allowed by right, but a project listed as a
Conditional Use, extra caution is exercised in the review to determine its compatibility with
neighboring property and its operational characteristics are scrutinized. If additional information is
required to help staff determine this compatibility and compliance with City codes, a request for the
necessary data is made. In this particular case, staff has requested detailed sound information,
prepared by a professional in the field, to demonstrate compliance with City code relative to noise
and nuisances. The applicant has provided this information, which indicates the proposal will comply
with the noise control ordinance.
RECOMMENDATION
Based on the information contained herein and the sound data required by staff and provided by the
applicant and their consultants, staff recommends that this request for conditional use / major site plan
modification be approved subject to satisfying all comments indicated in Exhibit "D" - Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECfS\Bru's Room\COUS\Staff Report.doc
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AMBIENT SOUND LEVEL STUDY
Bm's Room Sports Grill
1333 North Congress Avenue
Boynton Beach, Florida
Prepared for
Mr. Robert Brndzinski
c/o
Charles Putman & Associates
4722 NW Boca Raton Boulevard
Boca Raton, Florida 33432
Contact: Ms. Toni Ash
Phone: (561) 994-6411
)
Prepared by
REP Associates, Ine.
11825 NW lOOlb Road
Medley, Florida 33178 ,
Contact: Teresa A. Thomas
Telephone: (305) 279-5255
REP Project Number 2396.01.02
October 13, 2006
CD
1. INTRODUCTION
The subject facility is the Bm's Room Sports Grill located at 1333 North Congress Avenue,
Boynton Beach, Florida (Site). The proposed project consists of a 775 square foot (sf) building
addition to the northwest comer of the existing structure. The new addition will be utilized for
storage purposes,
The musical entertainment room will be relocated to the interior of the existing building. See
Figure I, The musical entertainment could he a disc jockey (DJ), a single musician, or a full band
with string and percussion instruments, Currently, the BI1l's Room Boynton Beach location has
amplified music with a jukebox. The purpose of REP's study was to detennine compliance with
the required analysis of conditional use application for bars, nightclubs, etc,
Multi-fiunily dwellings are located to the northwest and to the northeast. A Holiday Inn is north
of the Site, A Wacbovia Bank is south of the Site, A lake and the Boynton Beach Mall are
southwest of the Site. The Site is in 8 busy, highly traveled area with multiple restaurants and
bars,
REP evaluated sound levels at three receiving land uses (RLU) as well as the perimeter of the
Site.
J, The multifiunily aparbnent complex located to the northwest, approximately 650 feet (II:)
from the Site's property perimeter
2, A property with mixed use of commercial/retail and multifiunily apartment complex
located to the northeast, approximately 300 1I::from the Site's property perimeter
3. The Holiday Inn property perimeter 250 feet II: north of the Site property line
North Congress Avenue, 8 six (6) lane thoroughfare (approximately 88 II: wide), separates the Site
from RLU 2. Two buildings (approximately 15 II: tall), trees (approximately 30 ft tall) and
general hedge row landscape buffers (approximately 4.5 II: taIl) as ~II as 8 130 II: wide canal
separate the Site from RLU 1 and 3, Additionally, there are a tntaI of 18 potted palms
(approximately 6.5 II: tall) located along the south patio perimeter and a 10 ft tall dumpster
enclosure southwest of the patio that offer 8 noise barrier to the south and southwest,
There are three doorways into the building, The main enlnmce is located on the east side of the
bnilding; the patio en1rance is on the south side, and the delivery CIIlnmce is on the west side, The
west delivery door is utilized dwing the day, Nighttime access is strictJy limited to emergency
use only. The delivery door is secUTed from the outside and controlled from the inside with an
emergency push bar apparatus.
Vehicular access to the Site is from North Congress Avenue. Appendix A, Figures I, presents 8
Site Plan with sample locations and surrounding land uses, Appendix B presents Photographic
Documentation.
Ambient Souad Level Study
Bro', Room Sports Gril~ NorIh Congress A vc. Boynton Beach, FL
REP Pro.i<<:t No. 2396,01.02
Date of Study: ScptcmbeT 28,2006
Page J
e
2. APPLICABLE ORDINANCES
Sections 15-8 through 15-8.8 shall be cited by the short title of '"The City of Boynton Beach
Noise Control Ordinance."
(Ord. No. 85-16 f9 2,3-19-85), Ord No. 85-169/. 2, adopted Mar. 19, 1985, providedfor the
repeal of 9 15-8, noise, and enacted in lieu thereof new provisions relative to the same subject
maller, designated as 9 15-8 - 15-8.8 to read as herein set out Formerly, f 15-8 was derived
from the 1958 Cade, 9 ]7,22,2, and Ord. No, 82,12, 9 adopted ~ 18, 1982.
3. SOUND TERMINOLOGY AND CHARACTERISTICS
SOlD1d level means the weighted sound pressure level obtained by the use of a metering
characteristic and weighting A, B, or C as specified for sound level meters, For the purposes of
this assessment, sound levels are A-weighted, A-weighted sound level means the sound pressure
level in decibels (dB) as measured on a sound level meter using an A-weighting network and
designated as dBA. Decibels describe the amplitude of sOlD1d and are logarithmic rather than
linear. For example, 70 dB plus 70 dB equals 73 dB and not 140 dB.
The human ear does not "hear" all sounds identically and people respond more readily to sounds
in the middle to high frequencies, The A-weighted scale most closely mimics the human ear's
response to sound. One decibel has been detennined to be the lowest sOlD1d level perceived by
the human ear in laboratmy conditions.
Increases of less than three (3) - dBA are generally not noticed in a typical community since 3
dBA is the smallest increment at which the hmnan ear perceives any change. The sound level
meter/dosimeter was set at a 3dB exchange rate.
!
Without any baniers (buildings, vehicles, landscape, and walls) between the source and the
human ear, the sound detected by the human ear is decreased by six (6) dB as the distance from
the SOurce doubles.
Because souod levels fluctuate considerably, REP uses various statistical descriptors for
measuring and calculating solD1d levels. The LIO is the sound level exceeded for more than ten
(10) percent ofa measurement period that shall not be less than 10 minutes. Peak measurement
(L peak) is the peak sound, level detected in any I1I6-second interval and is equivalent to an
impulsive sound and the Lmax is the maximum sound level from any applicable sound source.
Ambient Sound Level Study
Bro's Room Sports Oril~ North Congress Ave. Boynton BeodJ, FL
REP Project No, 2396.01,02
Date ofSlOdy: September 28, 2006
Page 2
e
4. MEffiODOLOGY
Section 15-8.8 establishes that no person shall operate or cause to be opemted any source of
sound as enumerated in section 15-8.6 in such a manner as to create an exterior or interior sound
level of any origin which exceeds the limns set forth for the receiving land use category in
question for more than ten (10) percent of any measurement period. That period shall nol be less
than ten (10) minutes when measured at or within the boundaries of a property or within the
confines of a building within the receiving land use and as a result of a source of sound being
located on some other property. REP used accepted Industrial Hygiene practices and ASTM
Standard E 1780-96 (measurement and evaluation of community noise) for this study.
The closest sensitive receiving land uses are to the north, northeast, and northwest. Figure I
included as Appendix A denotes sarnple locations at the Boynton Beach Site,
Noise dosimetric testing was conducted using a CEL Model 360 Noise Dosimeter. The CEL-360
Noise Dosimeter measures frequency weighted noise exposures and peak sound levels
simuJtaneously. LIO readings were collected over a lO-minute sarnule period, The instrument was
programmed with the fullowing settings:
Measurement range:
Frequency:
Time Weighting:
Amplitude Weighting:
50-120 dB
A
Fast
3
Peak Frequnu:y Weighting:
Frequency Weighting;
LN'YoA:
LN'YoB:
LN%C: )
Profile Interval:
Profile I:
Profile 2:
Profile 3:
Linear
A
LIO
1.50
L90
1 minute
Lavg
Leq
Lmx
The calibration of each eEL- 360 was verified prior to-and-following the test periods using a CEL
Model 282 Acoustic Calibnltor, The CEL-282 acoustic calibrator is a single frequency calibrator
that generates 114 dB SPL at 1000Hz.
REF representatives, Teresa Thomas and Cristina Abboud, collected data at the Site on
September 28, 2006 between the hours of 10:00 PM and 1 :00 AM. Simultaneous LI 0 readings
were collected with and without the amplified music (background) at the south and west property
perimeters with the south patio doors and the west delivery door left open, and outside the sound
source at the south patio and at the main entrance.
AmbiCllt Smmd Level Study
Brn.' Room Sports Orill. Nor1b Congress Ave. Boynton Beatb. FL
REP Project No, 2396.01.02
Date of Study: September 28. 2006
Page 3
e
J
The sample locations were the property perimeter to the north, south, east, and west and at the
property perimeter closest to RLU 1 to the northwest, RLU 2 to the northeast, RLU 3 to the
north, and east across Congress Avenue. REP selected these lOcations based on the potential
impact of the existing bar/nightclub to the nearest receiving land uses or sensitive zones,
REP also sampled at the Bro's Room Sports Grill location in Delray Beach to evaluate the sound
generated by a band in a setting similar to the Boynton Beach site, A band plays on Friday and
Saturday nights between the hours of IO:ooPM to I :00 AM. The band had a vocalist and
percussion/string instruments, TheLIO readings were collected on August 12,2006.
5. SOUND EMlTI'ING DEViCES
The data on the sound emitting devices/equipment to be utilized by the respective musical
entertainment is dependent on the entertainer(s). Installed and in use at the Site during this study
are two types of speake", - the JBL Control 28 and the JBL Control SB2. The JBL Control 28
offers high power perfunnance band width and sensitivity in a compact, full range speaker with
an 8" low-frequency woofer and I" tilllnium-<:oated tweeter. The SB2 features hybrid load
bafflelband pass design, This single speaker functions as the subwoofer section of left/right
music systems, Currently there are 8 speakers and 4 woofers located at the south patio, The
speakers on the south patio will broadcast music from the jukebox. The new musical
entertainment room specifies 6 speakers. The speakers at the south patio will not broadcast music
from the inside musical entertainment area.
6. CONSTRUCfION MATERIALS
The intended use for the proposed addition is storage and an existing food preparation/storage
area within the interior of the site will be renovated fur the musical entertainment. The proposed
entertainment room is constructed of block walls on aU sides. The renovation of the room will
incorporate existing building materials (acoustical ceiling tiles, metal deck. and roof insulation),
The new ceiling height will be raised from 8 ft to 12ft. The existing wall construction consists of
sheetrock on both sides of6-inch metal stods. 2-inch airspace, and R-19 insulation. There is a 4-
incb brick veneer on the exterior of the building,
Ambient So1Dld Level Sllldy
Bru's Room Spoils Gril~ Nortb Congress Ave. Boynton Beach, FL
REP Project No, 2396,01.02
Date of Study: September 28. 2006
Poge 4
e
7. SUMMARY OF SAMPLE RESULTS
The LIO readings from the Ambient Soood Level Sludy are tabulated in Table A and Table B.
Table A presents the Site commercial property line data and applicable code.. Table B presents
the exterior residential property line data and the applicable code, REP selected the time frame of
10:00 PM to ]:00 AM as these are the proposed hours of the live entertainment at the Site_
Section 15-8,8 (b) Boynton Beach Code, lists exterior soood level limits for LlO Sound Levels as
follows for the receiving land uses:
Exterior Residential
Exterior Commercial (Site)
55 dBAfrom /0:00 PM 10 7:00 AM
65 dBA At aU limes
c) Maximum sound level limils.. The Maximum sound level from liny applicable sound sources
shall not exceed the LI D sound level limits by more than the values listed below:
5 dBAfrom IO:ooPMlo 7:00AM
The LIO readings collected at the west and south property perimeter with the west delivery door
and the patio doorS open and with amplified music were below the LI D exterior sound level limit
of 65 dBA (53 dBA and 6] .5 dBA respectively); even though the LI D reading at the Patio speaker
was 77dBA and the LID reading at the main entrance (east side) was 73 dBA.
The LID readings at RLU 1 (multi-family apartments) and RLU 3 (Holiday Inn) with and
without amplified music and the LI D reading at RLU 2 with amplified music were below the
maximum LIO of 60 dBA for the exterior of residential structures. The L10 reading at the '
Sensitive RLU 2 during the backgroood (no amplified music, commuter traffic, and community
noise) sampling event was 61.5 dBA, slightly above the maximum LID of 60 dBA, with
commercial tJaffic in the vicinity of the residential property,
The L I 0 reading recorded at the Defray Beach location before the band began was 66 dBA at the
source, The LID reading increased from 66 dBA to 67 dBA adjacent to the open door once the
band (vocalist and percussion/string instruments) began to play, and decreased to 58 dBA at the
property line 240 ft away from the source.
Ambient Sound Level Study
Bro's Room Sports Gril~ North Congress Ave. Boynton IIeacb, FL
REP Project No, 2396.01.02
Dale of Study: September 28, 2006
Page S
e
TABLE A
SUMMARY OFLlO DATA
EXTERIOR COMMERCIAL SAMPLE POINTS
The weather was wanD, clear, with little to no wind.
~~""_W""""'a'''''r.:'''~'' ,'- ~ --;.-"'-"'-"',i'f"";"' '?m'~"''''-."':.-JF,,-~,-r,,{~ "" - """~:nl'~ 7'--""<"-""<' """"~~'" -=~',lX'~'>~~~ ""'II:'~
) ....-~" 1 ',~~ "LIe' -' .,. r_~~,.,1-..l ;.J~~ ':: . " ,,,-:.r'; -,,., i "","~-{'7r" '';'~
~i):i:)'i-'-"''''11'1_~,,':,.\...t1A~I)~''~ '- j . ~ ('""~
. '-;_ ^ ':"Id .....{, _ ': -.-, /_ '1}'",,-.... ;. ,,', ,,' ^ , , "_j)
~ l~;:)',.:l ~.':' .11.J '. ~- ." \~~':.>: ~ ~ , oj _ _ , I ;-;:~
"~LO.:__~,,-,--.......,:;..".h-,=-=~_~~~#~ .::~-=:..___ ,__1~l' __--'_, ,. _:..-,....,....;\.oer.2l
I-A Exterior Commerdal-Site Baclcground 56.5 dBA 65 dBA
south I Derimeter Maximum 70 dBA
J-B Exterior Commerdal-Site Amp6fied music 61.0 dBA 65 dBA
south I Derimeter .nlavrna Maximum 70 dBA
2-A Exterior Commerdal-Site Background 50.5 dBA 65 dBA
west pro MaximlDD 70 dBA
2B Exterior Commercial-Site Amplified music 5].5 dBA 65 dBA
west r Dlavin~ Maximum 70 dBA
3-A Exterior Commen:ial-Site Background 51.5 dBA 65 dBA
north Maximum 70 dBA
3-B ExterIor Commerdal-Site Amplified music 50.5 dBA 65 dBA
north . olavine Maximwn 70 dBA
Exterior Commerdal-Site 65 dBA
4-A east property perimeter at Baclcground 77.0dBA Maximum 70 dBA
Avenue
Exterior Commen:ial-Site Amplified music 65dBA
4-B east property perimeter at 63.5 dBA
Conoress Avenue playing Maximwn 70 dBA
Exterior Commercial-Site Amplified music 65 dBA
5-A South property perimeter 61.5 dBA
with Datio doors 0Den playing Maximum 70 dBA
Exterior Commen:iaJ-Site Amplified music 65 dBA
5-B west property perimetel' with 53,0 dBA
deli""", door ooen playing Maximmn 70 dBA
6-A Patio area Noise source - 77,0 dBA
speaker Note I
6-B Main entnmce (east) Amplified music 73,0 dBA
olavine Note t and 2
Note:
J)
2)
For reference of noise with amplified music
Noticeable "banging" of the door when closing.
Ambient SOlmd Level Study
Bro', Room Sports Grill, North Congress Ave. Boynton Beach, FL
REP Project No, 2396.01.02
Date of Study: September 28, 2006
Page 6
e
TABLEB
SUMMARY OF LID DATA
EXTERIOR RESIDENTIAL SAMPLE POINTS
The weather was warm, clear, with little to 00 wind_
~;-;;"\~~(C;;::--T';;-," ,:..,-" ~,7-':: .- ~l~' ;::,q:-"~,;"p'''~~~ ".,. , &7::-')?f '~,~~'j"7'" .- T 1"'':~~;'''l'''l.':.'-'''--==,I_> ff Y.''=r'<:<~
ill1~nTj"\'('GT1' ""~"r'P1'" 'j, ' " "~'''''', '-, ""~
~~I_ ':y~~ I, ~':l.~;' : :' :}~' '~~~ ;.r 1t~'S-F'hLt'~; > '~shi, '~~. -'1
~~(i,l!~ f_~JP11\r~d~lt.'''''>J- ~;>." ~ ',".:', . C' ~q"~
~~'~~~~~
I-A Less than
Exterior ResldeDtial RLU I equipment 55 dBA
northwest of canal 650 II Background measurement Maximum 60 dBA
from the Site perimeter, range
r50dBA)
I-B Exterior Residential RLU I Amplified 54.0 dBA 55 dBA
northwesl of canal 650 II
from lhe Site perimeter music playing Note I MaximlUD 60 dBA
2-A ExterIor ResldeDtlal RLU 2 61.5 dBA 55 dBA
northeast of canal 300 II Background
from Site perimeter, Note 2 Maximum 60 dBA
2-B ExterIOr ResldeDtlal RLU 2 Amplified 55 dBA
northeast of canal 300 II 53.5 dBA
from Site perimeter, music playing Maximum 60 dBA
3-A ExterIor ResldeutiaJ RLU 3 . 57,0 dBA 55 dBA
north of canal 250 from Site Background
- Note 3 Maximum 60 dBA
3-B Exterior ResIdential RLU 3 Amplified 57.0 dBA 55 dBA
oorth of canal 250 II from
Site oerimeter music playing Note 3 MaximlUD 60 dBA
4-A Exterior Resideutial Vacant
lot directly east """"'" 69.0 dBA 55 dBA
Coogress A venue and south Ba<;kground Note 4 MaximlUD 60 dBA
ofRLU 2-200 II from Site
nerimeter
4-B Exterior Resldeallal Vaamt
Jot directly east across Amplified 55 dBA
Congress A venue and south mllSic playing 54.5 dBA MaximlUD 60 dBA
ofRLU 2-200 ft from Sit.
Notes:
I) RLU 1 . traelor trailer pulled ooto tbe Residential Property .od . small motor boat passed
on tbe anal dnring Ibe second sample period.
2) RLU 2, vehlenlar traffic .ssociated with Ibe adjacent retail sbops moved in .nd oot of tbe
parking lot .rea prim.riIy d.rIng the rarst sample period.
3) RLU 3, severalJo.d vehicles witb mosic moved In .od out oftbe parking lot..... duriog bolb
sample periods.
4) The noise level recorded doriog Ibe 4A sample period cao be contriboted to excessive
veblenlar traffic .Io.g Coog.... Avooue.
AmblCllt Sound Level Study
Bru's Room Sports GriD, North Coogress Ave. Boynton Beach. FL
REP Project No. 2396.01.02
Dab: of Study: Seplcmber 28,2006
Pag. 7
fa
8. RECOMMENDATIONS
REP recommends using only the patio doors on the south side of the building fur access to the
entertainment area (administrative control) and adjusting the main entrance door to eliminate the
"banging" when closing,
In addition to the above recommendations, the sound heard at the receiving land uses and outside
the building from the live indoor entertainment can be controlled and/or modulated by not
propping doors open; by using sound absorbing doors; by incorporating engineering controls into
the entertainment area such as interior acoustical ceiling panels for broad-band noise and other
sound absorbing building materials (CIUpCt, drywall, and wall coverings) and by placing the band,
speakers and amplifiers at least 3 feet away from walls.
Therefore a combinlltion of the administrative controls and building finishes and other sound
treatment products inside the entertainment area will either keep the sound or absorb the sound
inside the building reducing the reflection of sound and subsequent "noise" heard outside the
building.
j
Ambient SoWld Level Study
Bro'. Room Sports Grill, NoJ1h Cong=s Ave. Boynton Beach, FL
REP Project No, 2396,01.02
Date of Study; September 28, 2006
Page 8
e
9. CONCLUSIONS
The addition and the proposed enter1aimnent at the Site will not have an adverse effect on humans
nor will it unnecessarily disturb enjoyment of life or property based on distance separating the
Site from residential sensitive zones. Bm's Room Sports Grill will be in compliance with the
sound standards set forth in the City of Boynton Beach Noise Ordinance between the hours of
I 0:00PM to 7:00AM. As it appears the conditional use pennit should be approved,
All LI 0 readings recorded at the Site property lines did not exceed the LIO sOlmd criteria of 65
dBA with or without amplified music except for the LI 0 background reading at the east property
perimeter along Congress Avenue was 77 dBA with no omplifitYl music. This is a heavy traffic
area.
A band may increase the L10 at the entrances to the Site by I to 2 dBA. This I to 2 dBA
increase will not be noticeable 250 to 650 It away at the receiving residential land uses because
as the distance doubles between the noise source and the receiving land uses, the sound detected
by the human ear will decrease by 6 dB. This was confinned by a decrease in LI 0 from 67 dBA
at the Delray Beach location outside the door while the band was playing to 58 dBA at the
property line 240 feet away_
The numerous trees and some structures between the Site and the canal will absorb or reflect
sound. The sound will travel over the trees and structures, losing the ground effect from the canal
or lake. The data collected during the sampling event supports this conclusion,
Incorporating our recommendations for a combination of administrative controls and building
finishes into the construction of the entertaimnent area will minimize "noise" heard outside the
entertainment area. The nonnal opening of doors for people to enter and leave the establishment
during these hours will not create sound disturbances or unnecessaty noise.
J
10. CLOSING
REP Associates, Inc. appreciates the opportunity to provide industrial hygiene services and assist
you in obtaining your conditional land use approval, Contact our offices at 3051279-5255 or
5611627-1810 with any questions,
Prepared by,
REP Associates. IDe.
Approved For Release:
REP Associates. IDe.
K~.k~
Karen M. Meyer, cm
Vice President
-,,_._'r..'::"~ ~/
~~'""- ~f n_~
7?-c: --
Teresa A. Thomas
Project Manager
Ambient Sound Level Srody
Bro's Room Spons On11, Nortb CongJCSS Ave. Boyntnn Bcacb, FL
REP Project No, 2396,01,02
Date nf Srody: September 28, 2006
Page 9
fit
APPENDIX A
FIGURE
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- CONGRESS AVENUE
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CONGRESS AVENUE-
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e
APPENDIX B
PHOTOGRAPIDC DOCUMENTATION
Bru's Room-east entrance
Hotel located to the north- existing
trees and general landscaping
.- ASSOCIATES,INC:
ENVIRONMENTAL SCIENTISTS. ENGINEERS &. PLANNERS
Northwest corner of Site- existing
structures, trees and general
landscaping
South patio area
Client: Bru'sR'Oom
~19n: 1333~~iIQl,Congres$ Ave
RE~Ref: 23!J6-0, \02
I diffiHii{plc.: mJJililiOO6
Southwest corner of the building
West property perimeter
Bru's Room property from the northwest sensitive
zone
.~ ASSDCIATES, INC';
ENVIRONMENTAL SCIENTlSTS. ENGINEERS &. PLANNERS
CI~nt : Bru'sRoom
LQc~Iom 1333 'North Congress Ave
._ ;'i!..~":,'",;~<~:C.."..,.. _: ::,:._,...,:<._<~_-:..:~:::,-.>-_,\;::.::.... ..
~::-~r~iC.: ~=:
View of the secured delivery located
on the west of the building.
.- ASSOCIATES.INC;
ENVIRONMENTAL SCIENTISTS, ENGINEERS &. PLANNERS
View of the kitchen area that will be
converted to the Entertainment area.
ClI!!'Jt : Bru'sRQOm
LQ(!jt!Qh: 1333;"'01111 Congress Ave
~f:.:f~,c.: ~
EXHIBIT "D" CONDITIONS OF APPROVAL
Conditional Use / Maior Site Plan Modification
Project name: Bm's Room
File number: COUS 05-009 / MSPM 06-004
Reference: 3rd'review plans identified as a Maior Site Plan Modification with an October 10, 2006 Planning
and Zoning Department date stamp marking,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
PUBLIC WORKS-Forestry - --
Comments: None X
UTILITIES
Comments: None X
ENGINEERING DIVISION
Comments:
1. Please note that changes or revisions to these plans may generate additional X
comments, Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review,
2, Paving, drainage and site details will not be reviewed for construction X
acceptability at this time, All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application,
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION ,-
Comments:
,--
Conditions of Approval
Bm's Room
CaDS 05-009 I MSPM 06-004
Page 2
I I
DEPARTMENTS INCLUDE REJECT
3, Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review,
4, At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
5, If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
. The full name of the project as it appears on the Development Order and the
Commission-approved site plan,
. The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
6, Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission,
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
7, The owner shall include the following measures to maintain the noise level of X
the amplified music at an acceptable level:
. limited access (emergencies only) through the delivery door located on the
south side of the building next to the stage area (deliveries will be received
earlier in the day prior to live music);
. utilizing the following construction materials for the proposed addition:
block wall, acoustical ceiling tiles, metal deck and roof insulation, new
ceiling height of 12 feet, drywall with R-19 insulation, carpeting, and brick
building exterior;
. replacing doors which lead from the new stage I lounge area to the outdoor
bar area with more soundproof doors which will be kept closed during
Conditions of Approval
Bm's Room
COUS 05-009 / MSPM 06-004
Page 3
.
DEPARTMENTS INCLUDE REJECT
performances as much as possible;
. no speakers in the outdoor bar area;
. placing speakers in the live music area at least 3 feet away from the wall; and
. providing additional landscaping around building to provide a dense
vegetative sound buffer (large potted palms to line the exterior of the outdoor
bar area, and additional foundation landscaping of varying heights as
proposed on the landscane nlan nresented),
8. If sound levels of the amplified music are ultimately measured to exceed X
sound limitations of the code, the owner or operator will either reduce the
amplification level to comply with city sound limits, or apply additional
sound mitigation measures to accomplish same. Sound readings would be
taken by city personnel certified in using a sound level meter.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
None X
ADDITIONAL CITY COMMISSION CONDITIONS
To be determined.
MWRikz
S:\Planning\SHAREDlWP\PROJECTS\Bru's Room\COUS\COA,doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Bru's Room Sports Grill
APPLICANTS AGENT:
Charles Putman, Putman & Associates, Inc,
APPLICANT:
Bob Brudzinski, Bru's Wings, Inc,
AGENTS ADDRESS:
4722 NW Boca Raton Blvd, Suite C-106, Boca Raton, FL 33431
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: Request Conditional Use approval for a nightclub (amplified music) and
a Major Site Plan Modification for a 775 square foot building addition on
a l,68-acre parcel in the C-3 (Community Commercial) zoning district.
LOCATION OF PROPERTY: 1333 North Congress Avenue (see Exhibit "A" - Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO,
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above, The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1, Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations,
2, The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3, The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included",
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5, This Order shall take effect immediately upon issuance by the City Clerk,
6, All further development on the property shall be made in accordance with the terms
and conditions of this order,
7, Other
DATED:
City Clerk
S:\PlannrngISHARED\WP\PROJECTS\BIlI's Room\COUS\OO,doc
Meeting Minutes
Planning &. Development Board
Boynton Beach, Florida
October 24, 2006
Ms, Jaskiewicz inquired about the number of complaints that had been lodged against the
Delray Beach location, The statistical data was not available, She agreed with the request for
expansion but was not enthusiastic about adding live entertainment.
Mr. Hay confirmed no complaints had been filed from any of the 26 properties notified of the
proposed plans. Ms, Zeitler stressed the establishment would be required to comply with the
noise ordinance,
Mr. Barnes indicated staff had provided conditions of approval and the business would be
subject to code enforcement regulations, The business was in a commercial corridor and was
an appropriate use of the site,
Mr, Saberson noted if there were no residences in the area there would not be an issue, There
are procedures and processes in place to address the noise issue. Mr, Zeitler added if the
sound limitation were exceeded, sound mitigation measures would need to be taken.
Ms, Grcevic suggested sound proofing measures could be utilized to muffle the noise levels.
Motion
Mr. Cwynar moved to approve the request for conditional use for a nightclub (amplified music)
to Bru's Room Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district. Mr,
Hay seconded the motion with staff recommendations of approval. The motion passed 6-1.
(Ms. Jaskiewicz dissenting)
Bru's Room
Maior Site Plan Modification
2,
Project:
Agent:
Owner:
Location:
Description:
.~i~i''''. ':004'
""', """..",.""",~,.,.
Charles Putman, Putman & Associates, Inc.
Bob Brudinski, Bru's Wing's, Inc.
1333 North Congress Avenue
Request for major site plan modification for a building
addition of 775 square feet to Bru's Room Sports Grill on
1.68 acres in the C-3 Community Commercial zoning
district.
Mr. Putman indicated the applicant agreed with all the conditions of approval.
Ms. Zeitler gave an overview of the application and the proposed use of the addition to be
constructed. Staff recommended approval of the request,
Chair Wische opened the issue for public hearing, No one coming forward, Chair Wische closed
the public hearing.
Ms, Jaskiewicz commented she would vote for the additional space to be added.
Motion
Mr, Hay moved to approve the major site plan modification for a building addition of 775 square
feet to Bru's Room Sports Grill on 1.68 acres in the C-3 Community Commercial zoning district
4
Meeting Minutes
Planning & Development Board
Boynton Beach, Florida October 24, 2006
with staff conditions of approval. Ms. Grcevic seconded the motion. The motion passed
unanimously.
B. Aspen Glen
New Site Plan
1.
Project:
Agent:
Owner:
Location:
Descri ption:
Aspen Glen (NWSP 06-025)
Bradley Miller, Miller Land Planning Consultants, Inc.
Lawrence Development Group, LLC
(Leonard Albanese, Managing Member)
7216 Lawrence Road and 3904 71st Lane South, east side
of Lawrence Road, approximately 1,000 feet south of
Hypoluxo road.
Request for new site plan approval for common areas and
landscaping proposed with development of 45 single-
family (zero lot line) dwelling units on 9.34 acres in the
PUD (Planned Unit Development) zoning district.
Bradley Miller, Miller Land Planning Consultants, agent for the applicant, confirmed
the applicant was in agreement with all 31 conditions of approval.
Ms. Jaskiewicz raised the issue of a second exit for emergency purposes. Ms. Zeitler advised
there was a grassy easement in the back from the cul-de-sac to Nautica Sound Boulevard;
however, the Homeowners' Association was not in favor of the connection.
Mr. Miller added the developer had stabilized the grassy area to accommodate an exit, but were
denied access on to Nautica Sound Boulevard.
Chair Wische opened the issue for public hearing. No one coming forward, Chair Wische closed
the public hearing.
Motion
Mr. Cwynar moved to approve the new site plan for common areas and landscaping proposed
with development of 45 single-family (zero lot line) dwelling units on 9.34 acres in the PUD
(Planned Unit Development) zoning district along with all staff conditions of approval. Mr. Hay
seconded the motion. The motion passed unanimously,
C. Boynton Village SMU, Bldg M
New Site Plan
1.
Project:
Agent:
Owner:
Location:
Description:
Boynton Village SMU, Building M (NWSP 06-028)
Kimberly Glas-Castro, AICP, Bonnie Miskel, Esq., and
Ruden, McClosky, Smith, Schuster & Russell, P.A.
1950 Congress Avenue LLC
East side of Congress Avenue, approximately 1,800 feet
north of Old Boynton Road
Request for new site plan approval to construct a 12,120
square foot retail building and related site improvements
on out lot #5 of the approved Boynton Village project.
5
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VIII.-PUBLIC HEARING
ITEM G.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meetine- Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon,) 0 October 3, 2006 September 18, 2006 (Noon)
,
0 August 15, 2006 July 31, 2006 (Noon) 0 October 17, 2006 Octobe.-2,2oo6 (Noon} , --I
-<
0 CJ
0 September 6. 2006 August 14,2006 (Noon) November 8, 2006 October 16, 2006 (Noonf'"":', ,
."--,
[0
0 September 19, 2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (NoorB-;'l
~
0 Announcements/Presentations 0 City Manager's Report N "~--;-~CD
--I"
0 0 h) ':'-2>
NATURE OF Administrative New Business \..:; .'In
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
~ Public Hearing 0
RECOMMENDATION: Please place this request on the November 21, 2006 City Connnission Agenda under
Public Hearing, The Planning and Development Board on October 24, 2006, reconnnended that the subject request be
approved, For further details pertaining to the request, see attached Department Memorandwn No, 06-181.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
Aspen Glen (NWSP 06-025)
Bradley Miller, Miller Land Planning Consultants, Inc,
Lawrence Development Group, LLC
(Leonard Albanese, Managing Member)
7216 Lawrence Road and 3904 71" Lane South, east side of Lawrence Road,
approximately 1,000 feet south of Hypoluxo Road
Request for new site plan approval for connnon areas and landscaping proposed with
development of 45 single-family zero lot line dwelling units on 9,34 acres in the PUD
(Planned Unit Development) zoning district.
LOCATION:
DESCRlPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
~
t:ity Manager's Signature
Developme
CJMl;
LtJ~~
Plaiming an oning Director City Attomey I Finance
S:\Planning\SHARED\WP\PROJECTS\Aspen Glen\NWSP\Agenda Item Request Aspen Glen NWSP 06~025 11-25-06.dot
Assistant to City Manager
SoIBULLETlN\FORMS\AGENDA ITEM REQUEST FORM,DQC
TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-181
STAFF REPORT
Chairman and Members
Planning and Development Board and City Commission
Michael Rum~
Planning and Zoning Director
Kathleen Zeitler ~Z-
Planner
October 17, 2006
Aspen Glen PUD / NWSP 06-025
New Site Plan
Property Owner:
Applicant:
Agent:
Location:
PROJECT DESCRIPTION
Lawrence Development Group, LLC / Leonard Albanese, Managing Member
Lawrence Development Group, LLC / Leonard Albanese, Managing Member
Mr, Bradley Miller, AICP / Miller Land Planning Consultants, Inc.
7216 Lawrence Rd (PCN: 00-43-45-07-00-000-3050) (4.5 acres)
39047151 Lane S (PCN: 00-43-45-07-00-000-3060) (4.8 acres)
East side of Lawrence Road, approximately 1,000 feet south of Hypoluxo
Road (see Location Map - Exhibit "A")
Existing Land Use: Low Density Residential (LDR) at 4.84 dwelling units per acre (du/ac)
Existing Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
Planned Unit Development (PUD)
45 Single-family zero lot line homes
9,34 acres
Single-family residential development (Jonathan's Grove) within the City of
Boynton Beach designated Low Density Residential (LOR) and zoned R1-A;
Single-family zero-lot line residential development (Nautica Sound Phase I)
within the City of Boynton Beach designated Low Density Residential (LOR)
and zoned Planned Unit Development (PUD);
Staff Report - Aspen Glen (NWSP 06-025)
Memorandum No PZ 06-181
Page 2
East:
Single-family zero-lot line residential development (Nautica Sound Phase II)
within the City of Boynton Beach designated Low Density Residential (LDR)
and zoned Planned Unit Development (PUD); and,
West:
Right,of-way for Lawrence Road, and farther west, single-family zero-lot
line development (Palmyra Estates) within unincorporated Palm Beach
County designated MR-5 and zoned PUD. To the southwest across
Lawrence Road, single-family zero-lot line residential development
(Anderson PUD) within the City of Boynton Beach designated Low Density
Residential (LDR) and zoned PUD.
Site Features:
The subject property has 334 feet of frontage on Lawrence Road, a depth of 1,220
feet, and currently consists of two (2) vacated residential parcels (7216 Lawrence
Road, and 3904 71st Lane South), which had a total of (4) units according to County
Property Appraiser records.
BACKGROUND
Proposal:
Mr. Bradley Miller, Agent, is proposing a new site plan for development of 45
single-family detached (zero lot line) dwelling units to be known as Aspen Glen
PUD. Requests to annex the subject property into the City Of Boynton Beach,
amend the land use designation to Low Density Residential (LDR) and rezone to
Planned Unit Development (PUD) were approved by the City Commission on June
20, 2006. Single-family homes are permitted uses in the PUD zoning district. The
maximum density allowed by the Low Density Residential (LOR) land use
classification is 4.84 units per acre, which would allow a maximum of 45 units. The
45 proposed homes at a density of 4.82 dwelling units per acre would be built in
one (1) phase. The Land Development Regulations do not require that single and
two-family dwelling units be reviewed for site plan approval. Therefore, the
information herein unrelated to common areas, landscaping, sign age, etc. is
provided for informational purposes only.
Concurrency:
ANALYSIS
Traffic: A traffic study prepared by Simmons and White was sent to the Palm Beach County
Traffic Division for concurrency review in order to ensure an adequate level of
service. The traffic study stated that the proposed project would generate a total
of 450 trips per day. The Palm Beach County Traffic Division has determined in a
letter dated May 11, 2006 that the project build-out year is 2008 and will meet the
Traffic Performance Standards of Palm Beach County.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review. All South Florida Water Management District permits and other
Staff Report - Aspen Glen (NWSP 06-025)
Memorandum No PZ 06-181
Page 3
drainage related permits must be submitted at time of building permit (see Exhibit
"C" - Conditions of Approval),
School:
The School District of Palm Beach County has reviewed the application and has
determined that adequate capacity exists in area public schools to accommodate
the projected resident population,
Right of way:
The project proposes one (1) point of ingress / egress centrally located within the
site's frontage on Lawrence Road. The ingress lane and egress lane would each be
approximately 22 feet in width and separated by a landscaped median 10 feet in
width, No gated entry is proposed.
According to the Typical Road Section shown on the paving and drainage details
(sheet 4 of 11), the single right-of-way internal to the development would be 50
feet in width. Each 25 foot side (or half) of this right-of-way from the centerline
would consist of 11 feet of asphalt, a two (2)-foot of valley gutter (for drainage
purposes), a seven (7)-foot swale (grassy area), a four (4)-foot wide pedestrian
sidewalk, and a one (1)-foot sod area. All proposed lots would front and have
direct access to the proposed internal right-of-way (Snowmass Drive). No proposed
lots will front or have direct access to Lawrence Road.
Parking:
Two, three, four, and five bedroom dwelling units require two (2) parking spaces
per unit. The project proposes 45 residential units and therefore, would require 90
parking spaces. Each unit would have a two (2)-car garage. According to the floor
plans, the garages would be dimensioned approximately 20 feet in length by 20
feet in depth, large enough to accommodate two (2) vehicles. This provision equals
the required parking. Also, the 'Typical Lot Detail" on the site plan indicates that
the driveways in front of each unit would also accommodate two (2) additional
parked cars. The detail shows the paver brick driveways would be dimensioned
approximately 16 to 18 feet in width by 20 feet in depth.
Landscaping:
According to the site plan tabular data (sheet SP-1), the proposed pervious area for
the development would total 3.03 acres (132,083 square feet) or 32.6% of the site,
Landscaped areas will consist mainly of perimeter landscape buffers, street trees,
and the perimeter of the dry detention areas. These areas will be platted as
separate tracts to be maintained by the homeowner's association,
The landscape code requires that 50% or more of the plant material be native
species. The Landscape Quantities table (sheet L-2) indicates that 85% of the
shade trees and 98% of the palm trees would be native. The landscape data also
indicates that 87% of the shrubs would be native.
The site plan shows perimeter landscape buffers, 5-feet in width, are proposed
along the north, south, and east property lines of the subject property. These
buffers are adjacent to existing landscape buffers and would include a mix of Areca
Palms, Sabal Palms, Uve Oak, Green Buttonwood, Mahogany, Slash Pine, and
Firebush. The "Typical Lot Detail" (as shown on sheet SP-1) shows that each
house would be located at least ten (10) feet away from rear lot line. Screened
Staff Report - Aspen Glen (NWSP 06-025)
Memorandum No PZ 06-181
Page 4
enclosures are proposed only within the rear yard and would be setback at least
five (5) feet from the rear property line of each lot, resulting in an additional
pervious area. The five (5) feet of pervious area coupled with the 5-foot wide
landscape buffer easement equates to a 10-foot wide landscape strip behind each
home.
The right of way buffer along Lawrence Road varies from 10 to 15 feet in width and
would include a mix of Sabal Palms, Live Oak, Slash Pine, Indian Hawthorne, Green
Buttonwood hedge, and signature Purple Glory trees on each side of the entrance.
Royal Palms will line the ingress / egress lanes, with Montgomery Palms and
annuals planted in the median. Live Oaks will be planted within the right-of-way in
front of each lot. The dry detention areas buffers include Bald Cypress, Glaucous
Cassia, Pink Trumpet Tree, Sabal Palm, and Fakahatchee Grass. An open space
area at the end of the cul-de-sac will be landscaped and include a fountain or
sculpture. No lift-station for sanitary sewer service is proposed with this project.
In all, the plans would provide for a total of 181 shade trees, 181 palm trees, and
1,785 shrubs and groundcover plants.
Building and Site: The applicant is proposing a total of 45 zero lot line homes, as permitted in a PUD
zoning district. Zero lot line development on this site is consistent with the
development pattern found in the Nautica Sound PUD to the east and south, and
the Palmyra PUD and Anderson PUD to the west across Lawrence Road. The PUD
regulations require that setbacks within PUD's mirror those in abutting development
to ensure adequate separation between buildings. As per the setbacks specified on
the PUD Master Plan for Aspen Glen, the building setbacks proposed are as follows:
front - 15 feet for building, 20 feet for garage; rear - 10 feet; non-zero lot line
side - 10 feet; and zero-lot line side - zero (0) feet.
The "Typical Lot Detail" of the proposed project as shown on the site plan (SP-l)
illustrates the placement of each model type (A-C) within the typical 45 foot by 110
foot lot. The houses would be setback at least 15 feet from the front property line
and the garage would be setback at least 20 feet. A portion of this front setback
would consist of a lO-foot wide utility easement. The detail also shows that the
zero-lot line homes would be setback 10 feet from the side lot line and 10 feetfrom
the rear lot line.
The applicant is proposing screened-roof enclosures and pools in the rear yard.
The Details show that the screen enclosures would be setback five (5) feet from
the rear lot line. Solid-roof enclosures would be restricted within the confines of
the "building envelope". Staff has no objection to these allowances provided that
the landscape buffers would remain intact.
The elevations show that the mean height of the two (2) story homes would be
approximately 27 to 28 feet, as measured from the midpoint of the roof. The
development will comply with the maximum height of 30 feet for all single-family
residential zoning districts.
Staff Report - Aspen Glen (NWSP 06-025)
Memorandum No PZ 06-181
Page 5
Design:
There are a wide variety of possible building designs (i.e. contemporary, traditional,
Spanish-Mediterranean, etc. associated with the proposed type of single-family
residential development. This project would be considered as more of a mixture of
"contemporary and Mediterranean" architectural styles, similar to many other zero-
lot line communities throughout South Florida. The homes would be two (2)
stories tall. The proposed roofing material would be Spanish S-tiles, The
elevations show that the exterior finish of the walls would be textured stucco, The
applicant is proposing a variety of neutral colors schemes which are compatible
with the proposed architecture and surrounding developments,
The project proposes three (3) models (A-C) with similar house style types, each
with four (4) bedrooms, and either two (2) and one-half bathrooms or three (3)
and one,half bathrooms, and a two (2) car garage, The size of each home would
range from 3,345 square feet to 3,806 square feet of total area under roof. Air-
conditioned living areas would range from 2,722 square feet to 3,088 square feet
of each unit. Staff has no objections to the proposed building colors, architectural
styles, or roof types.
Signage:
No freestanding signage for the development is proposed.
RECOMMENDATION:
The Technical Advisory Review Team (TART) has reviewed this request for new site plan approval. Staff
recommends approval of the site plan, subject to satisfying all comments indicated in Exhibit "c" -
Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\ASpen Gien\NWSP 06-025\Staff Report,doc
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EXHIBIT "C" - CONDITIONS OF APPROVAL
New Site Plan
Project name: Aspen Glen
File number: NWSP 06-025
Reference: 2nd review plans identified as a New Site Plan with a October 13, 2006 Planning and Zoning
Department date stamp marking,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
PUBLIC WORKS - Forestry & Grounds
"- ~_..._-
Comments:
I. Relocate the sidewalk within the roadway trac1 two to three feet (or more) X
closer to the roadway and relocate Live Oak to a position between the
sidewalk and property line, This will provide sufficient separation from the
canopy trees and water and sewer lines as well as minimizing vertical
clearance conflicts. A utility easement will need to be provided within the
roadway (ingress-egress) tract in order to avoid the conflict of canopy trees
within the utility easement. All easements and tracts will be
described/dedicated via the plat.
UTILITIES -,-
-
Comments:
.~---
2, All utility easements and utility lines shall be shown on the site plan and X
landscape plans (as well as the Preliminary Water and Sewer Plans) so that
we may determine which appurtenances, trees or shrubbery may interfere with
utilities, especially in the proposed utility easement along Lawrence Rd, In
general, palm trees will be the only tree species allowed within utility
easements, Canopy trees may be planted outside of the easement so that roots
and branches will not impact those utilities within the easement in the
foreseeable future, The LDR, Chapter 7.5, Article I, Section 18,/ gives
public utilities the authority to remove any trees that interfere with utility
services, either in utility easements or public rights-of-way,
3, Palm Beach County Health Department permits will be required for the water X
and sewer systems serving this project (CODE, Section 26-12),
... ,--
4, Fire flow calculations will be required demonstrating the City Code X
requirement of 500 g,p,m, with 20 p,s.i, residual pressure as stated in thc
LDR, Chapter 6, Article IV, Section 16, or the requirement imposed by
insurance underwriters, whichever is greater (CODE, Section 26-16(b )), In
order to achieve this, consideration should be given to tving the proposed _...-
CONDITIONS OF APPROVAL
ASPEN GLEN NWSP 06-025
PAGE 2
DEPARTMENTS INCLUDE REJECT
eastern terminus into the existing water main located m Nautica Sound
Boulevard (along the south development line,)
5, The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application fonTIS or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand,
6, Water and sewer lines to be owned and operated by the City shall be included X
within utility easements, Please show all proposed easements on the
engineering drawings, using a minimum width of 12 feet. The easements
shall be dedicated via separate instrument to the City as stated in CODE Sec,
26-33(a),
7, This office will not require surety for installation of the water and sewer X
utilities, on condition that the systems be fully completed, and given to the
City Utilities Department before the first permanent meter is set. Note that
setting of a permanent water meter is a prerequisite to obtaining the
Certificate of Occupancy,
8, A building permit for this project shall not be issued until this Department has X
approved the plans for the water andior sewer improvements required to
service this project, in accordance with the CODE, Section 26-15,
9, Utility construction details will not be reviewed for construction acceptability X
at this time, All utility construction details shall be in accordance with the
Utilities Department's "Utilities Engineering Design Handbook and
Constrnction Standards" manual (including any updates) and will be
reviewed at the time of construction permit application,
ENGINEERING DIVISION
Comments:
10, All comments requiring changes andior corrections to the plans shall be X
reflected on a1l appropriate sheets,
II, Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
12, Upon satisfactory Commission approval of the site plan, the applicant shall X
enter the plat process through the City's Engineering Division. A preliminary
plat application may be initiated during the site plan review to expedite
issuance of the Land Development Permit.
CONDITIONS OF APPROVAL
ASPEN GLEN NWSP 06-025
PAGE 3
DEPARTMENTS INCLUDE REJECT
]3, The Drainage Plan (Civil Site Improvement Sheet I of 9) depicts the final X
outfall from the dry retention area in the northwest comer of the development
into the storm sewer system in Lawrence Rd, Please provide written
concurrence with this from Palm Beach County,
14, Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting,
15, Paving, drainage and site details will not be reviewed for construction X
acceptability at this time, All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application,
FIRE
Comments: None X
POLICE
Comments:
16, Residential Security: X
0 The inside garage door leading into the residence shall be a solid core door
and equipped with a single cylinder dead bolt lock.
0 When placing the order for a front door that will have a side pane window it
should be placed on the opposite side ofthe door handle and lock making
them unreachable, This would not apply to customized doors,
0 Entry doors to open outward versus inward,
0 If front door has zero visibility to front entryway area, equip it with a 180-
degree peephole.
0 Equip all exterior doors with security hinges,
0 Run telephone lines underground with box hook-up on inside of garage
versus the exterior of garage where telephone lines can be cut making alarm
system inoperable, It is strongly suggested that the architects and engineers
incorporate this into the site plans to insure that the site supervisor is aware of
this condition,
BUILDING DIVISION
Comments:
CONDITIONS OF APPROVAL
ASPEN GLEN NWSP 06-025
PAGE 4
DEPARTMENTS INCLUDE REJECT
17. Place a note on the elevation view drawings indicating that the exterior wall X
openings and exterior wall construction comply with 2004 FBC, Table 704,8,
or 2004 FBC, Residential, Section R302,2. Submit calculations that clearly
reflect the percentage of protected and unprotected wall openings permitted
per 2004 FBC, Table 704,8 or 2004 FBC, Residentia], Section R302,2.
] 8, Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of ]40 mph, Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the state of F]orida
shall be submitted for review at the time of permit application,
]9, At time of permit review, submit signed and sealed working drawings of the X
proposed construction,
20, Identify within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building, Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
. The design professiona]-of-record for the project shall add the following text
to the site data, "The proposed finish floor elevation _' _ NGVD is
above the highest 100-year base flood elevation applicable to the building
site, as determined by the SFWMD's surface water management construction
development regulations,"
. From the FIRM map, identify in the site data the title of the flood zone that
the building is located within, Where applicable, specify the base flood
elevation, If there is no base flood elevation, indicate that on the plans,
. Identify the floor elevation that the design professional has established for the
building within the footprint of the building that is shown on the drawings
titled site plan, floor plan and pavingidrainage (civil plans),
21. CBBCPP 3,C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available,
22, A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F,S, 373,2]6,
23, If capital facility fees (water and sewer) are paid in advance to the City of
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
. The full name of the project as it appears on the Development Order and the
Commission-approved site plan,
. The number of bedrooms in each dwelling unit.
. The total amount paid and itemized into how much is for water and how
much is for sewer,
(CBBCO, Chapter 26, Article II, Sections 26-34)
CONDITIONS OF APPROVAL
ASPEN GLEN NWSP 06-025
PAGE 5
DEPARTMENTS INCLUDE REJECT
24, At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of setting up property and ownership in the City computer,
provide a copy of the recorded deed for each lot, parcel, or tract. The recorded
deed shall be submitted at time of permit review,
25, At time of building permit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property, The following information
shall be provided:
. A legal description ofthe land,
. The full name of the project as it appears on the Development Order and the
Commission-approved site plan,
. The total amount being paid,
(CBBCO, Chapter I, Article V, Section 3(f))
26, Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal, The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission,
27, The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton
Beach Fire Department, the City's GIS Division, and the Palm Beach County
Emergency 91 I,
. Palm Beach County Planning, Zoning & Building Division, 100 Australian
Avenue, West Palm Beach, Florida (Sean McDonald - 561-233-5013)
. United States Post Office, Boynton Beach (Michelle Bullard - 561-734-0872)
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
--,
PLANNING AND ZONING
Comments:
28, It is the applicant's responsibility to ensure that the application requests are X
publicly advertised in accordance with Ordinance 04-007,
29, Revise note 3 on site plan to clarify which existing easements on subject X
property are abandoned prior to development.
CONDITIONS OF APPROVAL
ASPEN GLEN NWSP 06-025
PAGE 6
DEPARTMENTS INCLUDE REJECT
30, The applicant is responsible for compliance with Ordinance 05-060, the "Art X
in Public Places" program and must demonstrate their participation,
31, Revise Sheet II of II to delete front entry gates which are no longer X
proposed,
ADDITIONAL PLANNING AND DEVELOPMENT BOARD COMMENTS
Comments:
None X
ADDITIONAL CITY COMMISSION COMMENTS
Comments:
To be determined,
MWRJkz
S:\Planning\SHAREDlWP\PROJECTSlAspen Glen\NWSP\COA,doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Aspen Glen PUD
APPLICANT'S AGENT:
Bradley Miller, Miller Land Planning Consultants, Inc,
APPLICANT:
Leonard Albanese, Lawrence Development Group, LLC,
AGENT'S ADDRESS:
420 W Boynton Beach Blvd, Suite 201, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 45 single-family detached
zero-lot line homes on a g,3-acre parcel in the PUD Planned Unit
Development zoning district.
LOCATION OF PROPERTY: East side of Lawrence Road, south of Hypoluxo Road (see Exhibit "A"-
Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above, The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1 , Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations,
2, The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3, The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included",
4, The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof,
DENIED
5, This Order shall take effect immediately upon issuance by the City Clerk,
6, All further development on the property shall be made in accordance with the terms
and conditions of this order,
7, Other
DATED:
City Clerk
S:\planning\SHAREDIWP'PROJECTS\Aspen GlenlNWSP\DO.doc
Meeting Minutes
Planning & Development Board
Boynton Beach, Florida
October 24, 2006
with staff conditions of approval. Ms. Grcevic seconded the motion. The motion passed
unanimously.
B. Aspen Glen
New Site Plan
1.
Project:
Agent:
Owner:
Location:
Description:
~G'en.(NWsf"025)7
Bradley Miller, Miller Land Planning Consultants, Inc.
Lawrence Development Group, LLC
(Leonard Albanese, Managing Member)
7216 Lawrence Road and 3904 71st Lane South, east side
of Lawrence Road, approximately 1,000 feet south of
Hypoluxo road.
Request for new site plan approval for common areas and
landscaping proposed with development of 45 single-
family (zero lot line) dwelling units on 9.34 acres in the
PUD (Planned Unit Development) zoning district.
Bradley Miller, Miller Land Planning Consultants, agent for the applicant, confirmed
the applicant was in agreement with all 31 conditions of approval.
Ms. Jaskiewicz raised the issue of a second exit for emergency purposes. Ms. Zeitler advised
there was a grassy easement in the back from the cul-de-sac to Nautica Sound Boulevard;
however, the Homeowners' Association was not in favor of the connection.
Mr. Miller added the developer had stabilized the grassy area to accommodate an exit, but were
denied access on to Nautica Sound Boulevard.
Chair Wische opened the issue for public hearing. No one coming forward, Chair Wische closed
the public hearing.
Motion
Mr. Cwynar moved to approve the new site plan for common areas and landscaping proposed
with development of 45 single-family (zero lot line) dwelling units on 9.34 acres in the PUD
(Planned Unit Development) zoning district along with all staff conditions of approval. Mr. Hay
seconded the motion. The motion passed unanimously.
c. Boynton Village SMU, Bldg M
New Site Plan
1.
Project:
Agent:
Owner:
Location:
Description:
Boynton Village SMU, Building M (NWSP 06-028)
Kimberly Glas-Castro, AICP, Bonnie Miskel, Esq., and
Ruden, McClosky, Smith, Schuster & Russell, P.A.
1950 Congress Avenue LLC
East side of Congress Avenue, approximately 1,800 feet
north of Old Boynton Road
Request for new site plan approval to construct a 12,120
square foot retail building and related site improvements
on out lot #5 of the approved Boynton Village project.
S
VIlI.-PUBLIC HEARING
ITEM H.
--
ct(
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must he Turned Requested City Commission Date Final Form Must be Turned
Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
D August 1,2006 July 17,2006 (Noon.) D October 3, 2006 September 18, 2006 (Noon)
D August 15.2006 July 31, 2006 (Noon) D October 17. 2006 October 2, 2006 (Noon)
D September 6, 2006 August 14,2006 (Noon) D November 8, 2006 October 16, 2006 (Noon) ,
D September 19, 2006 September 5, 2006 (Noon) C8] November 21, 2006 November 6, 2006 (N~,
,
.-',
f')
(",\
D AnnouncementslPresentations D City Manager's Report -;"J
NATURE OF D Administrative D New Business r::?
AGENDA ITEM D Consent Agenda D Legal
->)
D Code Compliance & Legal Settlements D UnfInished Business ""
C8] Pnblic Hearing D
RECOMMENDATION: Please place this request on the November 21, 2006 City Commission Agenda under
Public Hearing. The Planning and Development Board on October 24, 2006, reconunended that the subject request be
approved, For further details pertaining to the request, see attached Department Memorandum No, 06-189,
EXPLANATION:
PROJECT:
AGENT:
Boynton Village SMU, Building M (NWSP 06-028)
Kimberly Glas-Castro, AICP, Bonnie Miskel, Esq" and Ruden, McClosky, Smith,
Schuster & Russell, P,A,
1950 Congress Avenue LLC
East side of Congress Avenue, approximately 1,800 feet north of Old Boynton Road
Request for new site plan approval to construct a 12,120 square foot retail building and
related site improvements on out lot #5 of the approved Boynton Village project.
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
~,7..-;;\,
CNvvV
Develop ep rtment Director
'1 ) Assistant to City Manager
{,~-#
Planning and Zo irector City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Boynton Village-Boynton Town Center 1 \Boynton Village SMU NWSP 05-OO4\NWSP 06-028\Agenda Item
Request Boynton Village SMU Bldg M NWSP 06M028 11-1I-06.dot
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC
- " C.:'
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TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-189
STAFF REPORT
Chair and Members of the Planning and Development Board
and City Commission
Michael RU~
Planning and Zoning Director
Ed Breese ~
Principal Planner
October 10, 2006
Boynton Village SMU - Building "M" / NWSP 06-028
New Site Plan
Property Owner:
Agent/ Applicant:
Location:
PROJECT DESCRIPTION
1950 Congress Avenue, LLC
Kimberly Glas-Castro, Ruden McClosky
Approximately 1,800 feet north of northeast corner of Old
Boynton Road and Congress Avenue (see Exhibit "A" - Location
Map)
Existing Land Use/Zoning:
Mixed Use Suburban (MXS)/Suburban Mixed Use (SMU)
Proposed Land Use/Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
East:
No change
Request new site plan approval to construct a 12,120 square foot
retail building (Building "M") on Outlot #5 of the approved
Boynton Village project
68,967.90 square feet (1.583-acres)
Ingress/Egress drive off of Congress Avenue, then further north undeveloped Outlot
#6 of Boynton Village with a Mixed Use Suburban (MXS) land use designation, zoned
Suburban Mixed Use (SMU);
Undeveloped Buildings "J" & "K" of Boynton Village with a Mixed Use Suburban
(MXS) land use designation, zoned Suburban Mixed Use (SMU);
Undeveloped residential (Boynton Village Condominiums) with a Mixed Use
Suburban (MXS) land use designation, zoned Suburban Mixed Use (SMU); and
Staff Report - Boynton Village Outlot #5 - Building "M" (NWSP 06-028)
Memorandum No PZ 06-189
Page 2
West:
Right-of-way for Congress Avenue, farther west is developed commercial (Wachovia
Bank Professional Building) with a Local Retail Commercial (LRC) land use
designation, zoned Community Commercial (C-3);
Site Characteristic: According to the site plan, the subject site is currently vacant, and approximately
210 feet deep and 335 feet wide. The subject parcel is one of the Outlots
associated with the approved Boynton Village project (Outlot #5). It is the first
Outlot north of the Mainstreet, between the Boynton Village and Town Center
projects, fronting the proposed Boynton Village Condominiums.
Proposal:
Concurrency:
Traffic:
Utilities:
BACKGROUND
Kimberly Glas-Castro of Ruden McCloskey, representing 1950 Congress Avenue,
LLC, is requesting site plan approval for the construction of a 12,120 square foot
retail building on the 1.583-acre parcel. Outlot #5 is one of the parcels fronting on
Congress Avenue that were not completely designed when the overall site plan for
Boynton Village and Town Center was approved by the City Commission on
September 20, 2005. While the approved plans depicted the Outlots, the in-depth
detail for each of the parcels was to be provided in the submittal of separate site
plan applications for each.
ANALYSIS
A traffic statement for the entire Boynton Village and Town Center project was sent
to the Palm Beach County Traffic Division for concurrency review in order to ensure
an adequate level of service. In a response dated February 1, 2005 , Palm Beach
County Traffic Division determined that the project meets the Traffic Performance
Standards, with conditions limiting the number of new PM peak hour external trips
that could be generated by any new construction and linking them to required
roadway improvements. Therefore, a monitoring matrix has been created between
the City and the master developer's traffic engineer to assist in the issuance of
building permits for the various phases, to ensure compliance with the overall
development order. Additionally, a CRALLS (Constrained Roadway At Lower Level
of Service) designation for various roadway linkages was adopted by Palm Beach
County which recognized the difficulty of certain intersection improvements (i.e.
additional turn lanes for certain turning movements at Old Boynton Road and
Congress Avenue). As stated earlier, construction of this component of the project
may only proceed with the initiation of the necessary road improvements noted in
the Boynton Village & Town Center development order(see Exhibit "C" - Conditions
of Approval).
The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project. Local piping and infrastructure
improvements may be required, especially on the water delivery system for the
project, depending on the final project configuration and fire-flow demands. These
Staff Report - Boynton Village Outlot #5 - Building "M" (NWSP 06-028)
Memorandum No PZ 06-189
Page 3
local improvements would be the responsibility of the site developer and would be
reviewed at the time of permitting. Sufficient sanitary sewer and wastewater
treatment capacity is also currently available to serve the project. The applicant
has already paid the capacity reservation fee for the entire master development.
Police I Fire: Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services,
Drainage: Conceptual drainage information was provided for the City's review, The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review (see Exhibit "C" - Conditions of Approval).
School: School concurrency is not required for this type of project.
Driveways: The site plan (Sheet C5) shows that three (3) points of ingress/egress are proposed
for the retail building. One driveway opening would occur at the northeast corner
of the parcel, and another at the southeast corner, both of which would connect
with the westernmost north/south drive directly to the east of all of the Outlots. A
third point of ingress/egress is proposed at the southwest corner of the parcel, and
serves as a cross-access drive with Buildings "J" & "K" to the south.
Parking Facility: In the review of the master development plan for Boynton Town Center, parking
was calculated on the basis of a shopping center, due to the nature of the mixture
of uses proposed. According to the Land Development Regulations, shopping
centers require one (1) parking space per 200 square feet of gross floor area. The
site plan (Sheet C5) proposes a 12,120 square foot retail building, which would
require 61 parking spaces. The site plan depicts 64 parking spaces, including three
(3) designated for handicap use. Therefore, there would be three (3) excess
parking spaces provided. All spaces, excluding the handicap spaces, would be
dimensioned 9 feet - six (6) inches in width and 18 feet - six (6) inches in length,
All proposed parking stalls, including the size and location of the handicap spaces
were reviewed and approved by both the Engineering Division and Building
Division. The master developer also entered into cross-access and cross-parking
agreements, which proVides for overflow parking in times of need. The dumpster
and trash compactor have been sited to provide maximum accessibility and
maneuverability for waste removal equipment. Traffic circulation is maintained
completely around the building in order to allow optimum emergency response
capabilities.
Landscaping: The proposed open space or "pervious" area would be 18,074 square feet or
26.21 % of the total outlot. The master plan for the entire Boynton Town Center
was approved with a 25 foot landscape buffer along the west (Congress Avenue)
side of the project and included Uve Oak and Mahogany trees, Royal Palm trees,
Cocoplum and Plumbago shrubs, among others. This 25 foot landscape buffer is
Staff Report - Boynton Village Outlot #5 - Building "M" (NWSP 06-028)
Memorandum No PZ 06-189
Page 4
the master developer's responsibility for installation and maintenance, along with
various other site improvements, such as sidewalks and roadways. As such, no
Certificate of Occupancy (CO.) will be issued for this building without the
installation and final inspection of these common improvements (see Exhibit"C"-
Conditions of Approval). The other three (3) buffers are also scheduled to be part
of the master planting for the site and include Live Oak, Tibouchina, Pink Trumpet
and Royal Palm trees, along with Viburnum, Cocoplum and Podocarpus shrubs.
According to the landscape plan (LA-!), the applicant proposes to landscape
around the parking areas and building utilizing Live Oak, Royal and Sabal Palms,
and Cocoplum, Podocarpus and Indian Hawthorne shrubs/groundcovers. Staff
recommends the height and density of plant material along the building facades be
increased to prOVide specimens at varying heights (see Exhibit "C" - Conditions of
Approval). A non-potable water source will be required for irrigation purposes,
Building and Site: The building and site design as proposed would generally meet code requirements
when staff comments are incorporated into the permit drawings. Architectural style,
building materials and colors for all buildings proposed within Boynton Village and
Town Center were submitted and approved as part of the overall master plan. This
retail building is designed as a two (2)-story structure to provide the required
height along Congress Avenue, however, functionally it would operate as a one (1)-
floor retail space. The elevations indicate the ridge of the hip roof portions of the
building at 39 feet - two (2) inches in height and the top of the rounded parapet
feature in the center of the structure at a height of 40 feet. The remainder of the
roofline varies with different parapets ranging between 30 feet - six (6) inches to
33 feet - six (6) inches in height.
Design: As noted above, architectural style, building materials and colors for all buildings
proposed within Boynton Village and Town Center were submitted and approved as
part of the overall master plan. The applicant proposes to incorporate design
elements from the approved materials and color palette. The elevations show that
the standing seam metal hip roofs would reflect the terra-cotta color approved for
Retail Building "L" immediately to the north and Red Lobster and Smokey Bones to
the south. The architectural design of this building reflects the style of Building "L"
to the north and the various facades along Mainstreet to the south. The retail
building has a number of windows facing west towards Congress Avenue and both
north and south, with some groupings displaying an arched molding at the top and
others displaying the typical Mainstreet storefront look. The building contains the
smooth stucco finish, masonry and precast moldings, which are of the type
approved in the materials and color palette for the entire center, According to the
elevations and materials board, the main body colors of the various retail building
storefronts would be "Pure Cream", "Honey Beige", "Sandelwood Beige", and
"Manor White". The trim/accent colors are proposed as "China White" and
"Allspice". The masonry and precast elements at the base of the building would be:
"Wire Cut Red", "Crystal White", "Dark Pink" and "Sandstone".
Signage: The master developer has prepared a Sign Program for the entire development.
The review of all signage for this project will be based upon the regulations
contained within this final document.
Staff Report - Boynton Village Outlot #5 - Building "M" (NWSP 06-028)
Memorandum No PZ 06-189
Page 5
RECOMMENDATION
The Technical Application Review Team (TART) has reviewed this request for new site plan approval and
recommends approval contingent upon satisfying all comments indicated in Exhibit "C" - Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be documented
accordingly in the Conditions of Approval.
S:\Planning\Shared\Wp\Projecls\Boynton Village & Town Center\Boynton Village SMU - Bldg M\Slaff Report,doc
Exhibit A -Site Location Map
Boynton Village SMU - Building M
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EXHIBIT "C"
Conditions of Approval
Project name: Boynton Village SMU
File number: NWSP 06-028
,d
Reference: 2 review plans identified as a New Site Plan with an October 3, 2006 P & Z date stamn rnarkinl!,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments:
1. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory
Review Team (TART) process does not ensure that additional comments
may not be generated by the Commission and at permit review,
BUILDING DIVISION
Comments:
2, Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical
Advisory Review Team) process does not ensure that additional comments
may not be generated by the commission and at permit review,
3, Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph, Wind forces on every building or
structure shall be detennined by the provisions of ASCE 7, Chapter 6, and
the provisions of 2004 FBC, Section 1609 (Wind Loads), Calculations that
are signed and sealed by a design professional rel!istered in the state of
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
Florida shall be submitted for review at the time of permit application,
4, At time of permit review, submit signed and sealed working drawings ofthe X
proposed construction,
5, If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A. The full name of the project as it appears on the Development Order
and the Commission-approved site plan,
B, The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
6, At time of permit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up properly and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel, or tract.
The recorded deed shall be submitted at time of permit review.
7, Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project mus1 be submitted to the Building Division for
review at the time of permit application submittal. The plans must
incorporate all the conditions of approval as listed in the development order
and approved by the City Commission,
8. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The U S Post Office,
the City of Boynton Beach Fire Department, the City GIS Division, and the
P B County Emergency 911 shall approve the addressing plan.
A. Palm Beach County Planning, Zoning & Building Division, 100
Australian Avenue, West Palm Beach, Florida (Sean McDonald - 561
233-5013)
B, United States Post Office, Boynton Beach (Michelle Bullard 561-734-
0872)
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
9, If for any reason, potable water use becomes necessary, the use of drought X
tolerant plant species (per the South Florida Water Management District
I DEPARTMENTS I INCLUDE I REJECT I
Manual) shall be maximized and the irrigation system should have water
conservation designs (such as a drio syStem), where oossible,
10, Staff recommends additional landscape material along the west, south and X
north elevations, to include a greater number of taller specimens, Staff
suggests the use of clusters of specimens in the 4-6 feet high range along the
foundation plantinl!; beds,
II. All equipment located on the building shall be painted to match the wall X
where attached,
12, No Building permits shall be issued until the necessary road improvements X
triggered by the number of external PM peak hour trips noted in the
Boynton Village & Town Center development order have been initiated.
13, A uniform pole and light fixture shall be utilized for all out-parcels, X
identical to that proposed throughout the Boynton Village and Town Center
project.
14, Please provide a detail of the sign area, including the dimensions, exterior X
finish, and letter color(s), following the sign program prepared by the
Master Developer for a typical monument sign on outlots,
15, No C.O, (Certificate of Occupancy) will be issued for this particular parcel X
until all required landscaping has been installed, inspected and final ed, as
well as all depicted sidewalks.
16, It is the applicant's responsibility to ensure that the new site plan is publicly X
advertised in accordance with Ordinance 04-007,
17, The applicant is responsible for compliance with Ordinance 05-060, the X
"Art in Public Places" program and must demonstrate their participation,
Staff recommends that the fee for this and all other outlots be combined and
the Master Developer create a more elaborate display in a more visible
location within the project, such as one ofthe roundabouts,
18, Staff recommends the inclusion of awnings over each tenant entrance / exit X
door on the east elevation,
19, Staff recommends awnings over the windows on the north side of the X
building, like depicted on the south side,
20, All non-vision glass on the elevations shall appear identical to areas of X
vision glass relative to color and appearance. The only arched areas on the
second story of the west elevation shall also be fitted for non-vision glass,
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I To be determined, I I I
S:\Planning\SHARED\WP\PROJECTS\Boynton ViIlage.Boynton Town Center I \Boynton Village SMU NWSP OS-004\NWSP 06-028\COA.doc
S:\Planning\Planning Templates\Condition of Approval 2 page -P&D ORA 2003 form.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Boynton Village SMU (Building "M")
APPLICANT'S AGENT: Kimley-Horn and Associates, Inc.
APPLICANT'S ADDRESS: 4431 Embarcadero Drive West Palm Beach, FL 33407
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 21,2006
TYPE OF RELIEF SOUGHT: Request New Site Plan Approval to construct a 12,120 square foot retail
building on Outlot #5 of the approved Boynton Village project.
LOCATION OF PROPERTY: East side of Congress Avenue, approximately 1,800 feet north of Old
Boynton Road
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X TH IS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above, The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1, Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations,
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested,
3, The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included",
4, The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof,
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk,
6, All further development on the property shall be made in accordance with the terms
and conditions of this order.
7, Other
DATED:
City Clerk
S:IPlanningISHAREDlWPIPROJECTSIBoynton Village-Boynton Town Center 11Boynton Village SMU NWSP 05-0041NWSP 06-
0281DO,doc
Meeting Minutes
Planning &. Development Board
Boynton Beach, Florida October 24, 2006
with staff conditions of approval. Ms, Grcevic seconded the motion, The motion passed
unanimously.
B. Aspen Glen
New Site Plan
1.
Project:
Agent:
Owner:
Location:
Descri ption:
Aspen Glen (NWSP 06-025)
Bradley Miller, Miller Land Planning Consultants, Inc.
Lawrence Development Group, LLC
(Leonard Albanese, Managing Member)
7216 Lawrence Road and 3904 71st Lane South, east side
of Lawrence Road, approximately 1,000 feet south of
Hypoluxo road.
Request for new site plan approval for common areas and
landscaping proposed with development of 45 single-
family (zero lot line) dwelling units on 9.34 acres in the
PUD (Planned Unit Development) zoning district,
Bradley Miller, Miller Land Planning Consultants, agent for the applicant, confirmed
the applicant was in agreement with all 31 conditions of approval.
Ms. Jaskiewicz raised the issue of a second exit for emergency purposes. Ms, Zeitler advised
there was a grassy easement in the back from the cul,de-sac to Nautica Sound Boulevard;
however, the Homeowners' Association was not in favor of the connection.
Mr. Miller added the developer had stabilized the grassy area to accommodate an exit, but were
denied access on to Nautica Sound Boulevard,
Chair Wische opened the issue for public hearing. No one coming forward, Chair Wische closed
the public hearing.
Motion
Mr, Cwynar moved to approve the new site plan for common areas and landscaping proposed
with development of 45 single-family (zero lot line) dwelling units on 9.34 acres in the PUD
(Planned Unit Development) zoning district along with all staff conditions of approval. Mr, Hay
seconded the motion, The motion passed unanimously.
C.
1.
Project:
Agent:
Owner:
Location:
Description:
Boynton Village SMU, Building M (NWSP 06-028)
Kimberly Glas-Castro, AICP, Bonnie Miskel, Esq., and
Ruden, McClosky, Smith, Schuster & Russell, P,A,
1950 Congress Avenue LLC
East side of Congress Avenue, approximately 1,800 feet
north of Old Boynton Road
Request for new site plan approval to construct a 12,120
square foot retail building and related site improvements
on out lot #5 of the approved Boynton Village project.
5
Meeting Minutes
Planning & Development Board
Boynton Beach, Florida
October 24, 2006
Richard Foreman, Sembler Companies, the applicant, accepted the 20 staff comments
and had worked with staff to resolve them.
Ed Breese, Principal Planner, reviewed the request pertaining to the details of out lot #5 with
the same conditions as all of the out lots subject to the Traffic Performance Standards. Staff
recommended approval.
Chair Wische opened the issue for public hearing, No one coming forward, Chair Wische closed
the public hearing.
Ms. Jaskiewicz inquired if the colored graphic depicted the actual uses or conceptual uses. Mr.
Foreman replied they were conceptual. There were two interested restaurants and two
interested retailers. It had been determined that a multi tenant building would be in the best
interest of the developer and the City versus a free standing unit.
Motion
Mr, Hay moved to approve the request for new site plan to construct a 12,120 square foot retail
building and related site improvements on out lot #5 of the approved Boynton Village project
with all conditions of approval. Ms. Jaskiewicz seconded the motion. The motion passed
unanimously.
8. Other
None,
9. Comments by members
Mr. Hay requested an updated list with all new members be included in the agenda books. Mr.
Rumpf agreed to add a new list with the next agenda,
10. Adjournment
Motion
Mr. Cwynar moved to adjourn the meeting. Mr. Hay seconded the motion. The motion passed
unanimously and the meeting adjourned at 7:30 p.m.
Judith A. Pyle
Deputy City Clerk
10/26/06
6
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\-
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII.-PUBLIC LEARING
ITEM I.
Requested City COnmllssion Date Final Form Must be Turned
Meetin2 Dates in to City Clerk's Office
0 August 1,2006 July 17,2006 (Noon,) 0
0 August 15,2006 July31,2006 (Noon) 0
0 September 6, 2006 August 14,2006 ~oon) 0
0 September 19, 2006 September 5, 2006 (Noon) ~
Requested City Connnission Date Final Form Must be Turned
Meetinll Dates in to Cit\' Clerk's Office
October 3, 2006 September 18, 2006 (Noon)
October 17, 2006
October 2, 2006 (Noon)
, c
::.'.-/
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November 8, 2006
c:,
O<:tober 16,2006 (Noon) :-:i
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November 6, 2006 (Noonf"'1
-,..,
November 21, 2006
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NATURE OF
AGENDA ITEM
o AnnouncementslPresentations
o Administrative
o Consent Agenda
D Code Compliance & Legal Settlements
~ Public Hearing
o City Manager's Report
o New Bnsiness
~
o
o
S;'
CJJ
c..)
Legal
UnfInished Business
RECOMMENDA nON: Please place this reqnest on the November 21, 2006 City Commission Agenda under
Public Hearing and Legal, Ordinance - First Reading, The Community Redevelopment Agency Board on October 25, 2006,
recommended that the subject request be approved, Further details pertaining to the request, see attached Department
Memorandum No, 06-142,
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
The Office @ Bamboo Lane (ANEX 06-008)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc. / Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal Highway, south of
Bamboo Lane, west of Palmer Road
Request to annex the O,265-acre parcel,
DESCRIPTION:
PROGRAM IMPACT: N/A
"""AL ""ACT'~
ALTERNATIVES: N/A
Develop~nt Department Director
~.~
I
City Manager's Signature
CJfV'J/_
2, U _ ~sistant to City Manager
Planning a'h'Director City Attorney I Finance
S:\Planning\SHARED\WP\PROJECTS\Bamboo Lane\ANEX 06-008\Agenda Item Request Office of Bamboo Lane Anex 06-008 l1-21-06.dot
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC
1 ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, ANNEXING 0.265+/- ACRES
5 OF LAND THAT IS CONTIGUOUS TO THE CITY
6 LIMITS WITHIN PALM BEACH COUNTY AND
7 THAT WILL, UPON ANNEXATION, CONSTITUTE
8 A REASONABLY COMPACT ADDITION TO THE
9 CITY BOUNDARIES; PROVIDING THAT THE
10 PROPER LAND USE DESIGNATION AND
11 PROPER ZONING OF THE PROPERTY SHALL BE
12 REFLECTED IN SEPARATE ORDINANCES TO BE
13 PASSED SIMULTANEOUSLY HEREWITH;
14 PROVIDING FOR CONFLICTS, SEVERABILITY,
15 AND AN EFFECTIVE DATE; PROVIDING THAT
16 THIS ORDINANCE SHALL BE FILED WITH THE
17 CLERK OF THE CIRCUIT COURT OF PALM
18 BEACH COUNTY, FLORIDA, UPON ADOPTION.
19
20 WHEREAS, the Comprehensive Plan for the City of Boynton Beach requires the
21 development of an Annexation Program; and
22 WHEREAS, Nigel Development, Inc" owner, by and through its agent, Michael
23 Hanlon of HNM Architecture, LLC, of the property more particularly described hereinafter,
24 have heretofore filed a Petition, pursuant to Section 9 of Appendix A-Zoning, of the Code of
25 Ordinances, City of Boynton Beach, Florida, for the purpose of annexing a certain tract of
26 land consisting of approximately 0,265 +/- acres; and
27 WHEREAS, the City of Boynton Beach hereby exercises its option to annex the
28 following tract of land as hereinafter described, in accordance with Article I, Section 7 (32)
29 of the Charter of the City and Section 171.044, and 171.062(2), Florida Statutes; and
30 WHEREAS, said tract of land lying and being within Palm Beach County is
31 contiguous to the existing city limits of the City of Boynton Beach, and will, upon its
32 annexation, constitute a reasonably compact addition to the City boundary,
S:\CA\Ordinances\Planning\Annexations\Annexation - Otrice@ Bamboo l..ane.doc
1
1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION
2 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
3
Section 1.
That each and every Whereas clause is true and correct.
4
Section 2.
Pursuant to Article I, Section 7 (32) of the Charter of the City of
5 Boynton Beach, Florida and Section 171.044, Florida Statutes the following described
6 unincorporated and contiguous tract of land situated and lying and being in the County of
7 Palm Beach, Florida, to wit:
8 A TRACT OF LAND IN SECTION 4, TOWNSHIP 46 SOUTH OF RANGE 43 EAST,
9 PALM BEACH COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED AS
10 FOLLOWS:
11
12 BEGINNING AT A POINT IN THE EAST RIGHT-OF-WAY LINE OF STATE
13 ROAD NO, 5 (V,S, NO, I) AT A DISTANCE OF 150 FEET NORTHERLY,
14 MEASURED ALONG THE SAID EAST RIGHT OF WAY LINE, FROM THE
15 POINT OF INTERSECTION OF A LINE PARALLEL TO, AND 579 FEET SOUTH
16 OF, MEASURED AT RIGHT ANGLES TO, THE NORTH LINE OF SAID
17 SECTION 4; THENCE EASTERLY PARALLEL WITH THE NORTH LINE OF
18 SAID SECTION 4, A DISTANCE OF 150 FEET TO A POINT; THENCE
19 NORTHERLY, PARALLEL TO THE SAID EAST RIGHT-OF-WAY LINE, A
20 DISTANCE OF 70 FEET TO A POINT; THENCE WESTERLY TO A POINT IN
21 THE SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF 90 FEET
22 NORTHERLY, MEASURED ALONG SAID EAST RIGHT-OF-WAY LINE, FROM
23 THE POINT OF BEGINNING; THENCE SOUTHERLY ALONG SAID EAST
24 RIGHT-OF-WAY LINE, A DISTANCE OF 90 FEET TO THE POINT OF
25 BEGINNING; TOGETHER WITH ALL IMPROVEMENTS THEREON AND
26 FIXTURES THEREIN,
27
28 AND CONTAINING 11,578 SQUARE FEET, 0,265 ACRE MORE OR LESS
29
30 Subject to easements, restrictions, reservations, covenants and rights-of-
3 1 way of record,
32
33 is hereby annexed to the City of Boynton Beach, Florida, and such land so annexed shall be
34 and become part of the City with the same force and effect as though the same had been
35 originally incorporated in the territorial boundaries thereof.
S:\CA\Ordinances\Planning\Annexations\Annexation - Office@BambooLane.doc
2
Ii I
Section3 :
That Section 6 and 6(a) of the Charter of the City of Boynton Beach,
2 Florida, is hereby amended to reflect the annexation of said tract of land more particularly
3 described in Section 2 of this Ordinance,
4
Section 4:
That by Ordinances adopted simultaneously herewith, the proper City
5 zoning designation and Land Use category is being determined as contemplated in Section
6 171.162(2), Florida Statutes,
7
Section 5,
All ordinances or parts of ordinances in conflict herewith are hereby
8 repealed,
9 Section 6: Should any section or provision of this Ordinance or any portion thereof
10 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect
11 the remainder of this Ordinance,
12
Section 7:
This Ordinance shall not be passed until the same has been advertised
13 for two (2) consecutive weeks in a newspaper of general circulation in the City of Boynton
14 Beach, Florida, as required by the City Charter and Section 171,044, Florida Statutes,
15
16
Section 8,
Section 9,
This ordinance shall become effective immediately upon passage.
This ordinance, after adoption, shall be filed with the Clerk of the
17 Circuit Court of Palm Beach County, Florida,
18
19
FIRST READING this _ day of
,2006,
S:\CA \Ordinances\Planning\Annexations\Annexation - Office @ Bamboo Lane.doc
3
1
SECOND, FINAL READING and PASSAGE this _ day of
,2006,
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19 ATTEST:
20
21
22
23 City Clerk
24
25
26 (Corporate Seal)
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA \Ordinances\PJanning\Annexations\Annexation - Office @ Bamboo Lane.doc
4
TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
Property Owner:
Applicant/Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Use:
Adjacent Uses:
North:
South:
DEVELOPMENT DEPARTMENT
PLANNING &. ZONING DMSION
MEMORANDUM NO. PZ 06-142
Chair and Members
Community Redevelopment Agency Board and City Commission
Kathleen Zeitler a
Planner
Michael W. Rump~~
Director of Planning and Zoning
October 18, 2006
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
PROJECT DESCRIPTION
Nigel Development, Inc. / Jaime Mayo, President
Michael Hanlon, HNM Architecture, LLC
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road (see
Exhibit "A" - Location Map)
CH/5 Commercial High/with underlying Medium Density
Residential of 5 du/ac (Palm Beach County)
CG General Commercial (Palm Beach County)
Local Retail Commercial (LRC)
Community Commercial (C-3)
To annex the 0.265-acre parcel, to reclassify its land use to Local
Retail Commercial (LRC), and rezone to Community Commercial
(C-3) to construct a professional business office.
Bamboo Lane (private ingress-egress easement), and farther
north is property classified High Density Residential (HDR) and
zoned InfiU Planned Unit Development (IPUD) (forthcoming
Estancia at Boynton Beach project);
Developed commercial property classified as Palm Beach County
Page 2
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
Commercial High Intensity (CHIS) land use and zoned Palm Beach
County General Commercial (CG) (Carlson's Lawn and Garden
Supply store);
East:
Right-of-way for Palmer Road, and farther east developed single-
family residential classified as Palm Beach County Medium Density
Residential (MR-S) land use and zoned Palm Beach County Single-
Family Residential (RS); and,
West:
Right-of-way for Federal Highway, then farther west is developed
commercial property classified as Palm Beach County Commercial
High Intensity (CH/5) land use and zoned Palm Beach County
General Commercial (CG) (Cantway Building Specialties).
EXECUTIVE SUMMARY
Staff recommends approval of the requested annexation / land use amendment / rezoning for
the following reasons:
1. The requested annexation is consistent with the objectives of the City's annexation
program, which emphasizes the annexation of enclaves, as well as consistent with
relevant policies in the Comprehensive Plan;
2. The requested land use and zoning are consistent with respective current designations
in unincorporated Palm Beach County;
3. The request will not create additional impacts on infrastructure that cannot be
accommodated by the City at present; and,
4. The requested change would help to further proVide an economic contribution to both
the neighborhood and to the City.
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject annexation I land use amendment I
rezoning were mailed a notice of this request and its respective hearing dates. The applicant
certifies that they posted signage and mailed notices in accordance with Ordinance No. 04-007.
PROJECT ANALYSIS
The proposed annexation (ANEX 06-008) application is being reviewed concurrently with an
accompanying request for a future land use amendment and rezoning (LUAR 06-021). The
subject property's current land use classification is Commercial High with underlying Medium
Density Residential of S dwelling units per acre (Palm Beach County CHIS). The applicant is
requesting a voluntary annexation into the City to utilize the Local Retail Commercial (LRC) land
use classification and the Community Commercial (C-3) zoning district.
Page 3
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
The parcel which is the subject of this land use amendment totals 0.265 acre or 11,578 square
feet. Because of the size of the property under consideration, the Florida Department of
Community Affairs classifies this land use amendment request as a "small scale" amendment. A
"small-scale" amendment is adopted prior to forwarding to the Florida Department of
Community Affairs, and is not reviewed for compliance with the state, regional and local
comprehensive plans prior to adoption.
The proposed land use classification (LRC) is the city's equivalent to the County's CH/5 land use
classification, in terms of the allowable uses and respective intensities. Therefore, the
requested land use amendment / rezoning application would be consistent with Chapter 2,
Section 9.C.2(2) of the Land Development Regulations which states in part: "The requirements
contained in paragraph 7. below shall not apply where rezoning is requested in conjunction with
an application for annexation, and the rezoning would be consistent with the Palm Beach
County Comprehensive Plan". Since this is the case, the request is relatively straightforward
and would not require an evaluation of the eight (8) criteria against which rezoning applications
are normally reviewed, as outlined in Chapter 2, Section 9.C.7 of the Land Development
Regulations. Instead, staff analysis will relate to consistency with other relevant portions of the
Comprehensive Plan, the city's annexation program and service capability.
The only policy in the Comprehensive Plan that would be pertinent to this request for
annexation / land use amendment / rezoning would be Policy 8,10.4, which states the
following:
8.10.4: The City shall coordinate with Palm Beach County regarding the prevention of
enclaves, pockets, or other undesirable land configurations adjacent to, or in the
proximity to, corporate limits, prior to annexation of any parcels into the City,
Basically, this Policy requires the establishment of an annexation program, promotes orderly
annexation, and prohibits the creation of new enclaves. The annexation of the subject property
will further the efforts of the annexation program through reduction in the number of enclave
properties. State annexation law allows the annexation of enclaves that are less than 10 acres
through an inter-local agreement with the County without the consent of the property owners.
Currently, objectives of the annexation program include annexing all enclaves less than 10
acres, and to incrementally annex enclave properties with the intent to reduce the entire
enclave below the lO-acre threshold. Therefore, the annexation of this parcel is consistent with
the only policy within the Comprehensive Plan regarding annexation.
In connection with previous annexation studies, city departments most affected by annexations
(e.g. Police, Fire, and Public Works), have been surveyed for issues related to service capability
and costs. All opinions previously collected from these departments supported the incremental
annexation of enclaves. These opinions have been based on the following:
1. The enclaves are all immediately adjacent to areas within the city that currently receive
urban services;
2. Ample service capacity exists to serve adjacent unincorporated properties; and
3. Most enclaves currently receive service from the city via the mutual aid agreement
(Police and Fire / EMS only);
Page 4
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
With respect to impact upon roadways, the Palm Beach County Traffic Division has reviewed
the project and determined that it meets Traffic Performance Standards of Palm Beach County.
The Police and Fire Departments report that this project has been reviewed for potential service
impacts and availability, and based on the proposed use, it has been determined that services
allocated to, or existing within the area are adequate to provide the project with a necessary
level of service.
The subject property lies within Planning Area V of the Federal Highway Corridor Community
Redevelopment Plan. Area V contains a mix of land uses, including commercial uses on small
parcels. Although residential uses are encouraged along Federal Highway through
redevelopment, the subject property is insufficient in size to support a residential project.
The subject property is a vacant lot of 0.265 acres (11,578 square feet) and is considered a
valid nonconforming lot under Palm Beach County's jurisdiction due to the lot size. The
minimum lot size in the County's CG zoning district is one (1) acre. The requested C-3 zoning
district requires a minimum lot size of 15,000 square feet (0.34 acre). Therefore, the applicant
is requesting a variance of 3,422 square feet to the minimum lot size in C-3 in the conjunction
with the new site plan.
Existing land uses along the U.S. 1 frontage are predominately retail; consequently a Local
Retail Commercial (LRC) land use designation and Community Commercial (C-3) zoning
category are appropriate, both for lots which are presently in the City, and those which will be
annexed. The intent of the County's CG district is "to encourage the development of intensive
commercial uses providing a wide range of goods and services, with access from a collector or
arterial street and services a consumer market of at least a three mile radius". Similarly, the
intent of the C-3 district is "to encourage the development of appropriate intensive retail
commercial facilities providing a wide range of goods and services, located centrally and
accommodating three (3) or four (4) neighborhoods and located adjacent to at least one major
thoroughfare".
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; would
not create additional impacts on infrastructure that have not been anticipated in the
Comprehensive Plan; would be compatible with adjacent land uses and would contribute to the
overall economic development of the City. Therefore, staff recommends that the subject
requests be approved. If conditions of approval are recommended by the Community
Redevelopment Agency Board or required by the City Commission, they will be included as
Exhibit "c" - Conditions of Approval.
ATTACHMENTS
S:\Plannlng\SHARED\WP\PROJECTS\The Office at Bamboo lane\LUAR 06-o21\Slaff Report.doc
EXHIBIT "A" - LOCATION MAP
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EXHIBIT "C"
Conditions of Approval
Project name: The Office at Bamboo Lane
File number: ANEX 06-008, LUAR 06-021
, ,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
--
ENGINEERING DIVISION
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALlST
- -
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
'_"____n_ --~.- --- ,~
Comments: None X
ANEX 06-008, LUAR 06-021
CONDITIONS OF APPROVAL
PAGE 2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL CITY COMMISSION CONDITIONS
Comments: To be determined.
S:\Planning\SHARED\WP\PROJECTS\Bamboo Lane\LUAR\COA,doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
bringing a draft development agreement to the board by November. This notice was a statutory
requirement needed to dispose of the property and was also part of the Heart of Boynton
(HOB) plan to construct single-family homes on the west side of Seacrest,
Motion
Vice Chair Norem moved to approve staffs recommendation as written, Ms. Horenburger
seconded the motion,
There were no public comments received,
Mr. Myott explained the board does not typically see Site Plans for single-family homes, He
asked, since the lots were non,conforming whether a Site Plan would be provided and thought
they would be helpful. Ms. Brooks responded the Site Plans would be a deliverable in the
development agreement along with a timeline,
Vote
Motion unanimously passed,
Attorney Ken Spillias explained the remaining agenda items were quasi-judicial proceedings. He
asked the board if there were any ex parte communications. There were no communications
reported. Attorney Spillias administered the oath to all individuals who would be testifying,
B. ~~.$,8ambooJ..;anef.lN:€V 06-011 t
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 6.C.3, requiring a minimum lot
area of 15,000 square feet, to allow a minimum lot area of 11,578 square
feet (a Variance of 3,422 square feet) for a proposed professional
business office building within the Community Commercial (C-3) Zoning
district.
Kathleen Zeitler, Planner, presented the request. The lot was situated in the County and was
considered a valid non-conforming lot by Palm Beach County regulations. Ms, Zeitler read the
background and the requirements contained in Section 121.1.c.8,a of the Land Development
Regulations, The applicant was requesting a Variance and staff recommended approval without
conditions,
Michael Hanlon, the developer, HNM Architecture LLC, was present and agreed with the staff
report. The property was never platted, and should have been platted with an additional piece
of land, that being the 30' of right-of'way,
4
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Variance, Ms. Horenburger seconded the motion that
unanimously passed,
It was clarified the presentation and motion was just for the Variance,
Ms. Heavilin requested hearing the next two items, the Annexation and Site Plan together.
There were no objections from the board,
""""'''W'~~?:{: "c-": ,", " _ ~;;.,.,J..,.o,:.,~~
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Agent:
Owner:
Location:
Description:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc,
3847 N Federal Highway Delray Beach, east side of Federal Highway,
south of Bamboo Lane, west of Palmer Road
To Annex the 0.265-acre parcel, to reclassify its land use to Local Retail
Commercial (LRC), and rezone to Community Commercial (C-3) to
construct a professional business office.
Request to amend the Comprehensive Plan Future Land Use Map from
Commercial High with underlying Medium Density Residential (PBC CH/5)
to Local Retail Commercial (LRC); and
Request to rezone from Commercial, General (PBC CG) to Community
Commercial (C-3)
This item was addressed with the New Site Plan below.
The Office at Bamboo Lane/NWSP 06-023
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
New Site Plan
Kathleen Zeitler, presented the request for the Annexation and Land Use Classification Change
and the staff report. The request was consistent with the objectives of the City's Annexation
plans as well as Palm Beach County's plan. There were no impacts on the existing
infrastructure or level of services. The change would require a Future Land Use Map
Amendment showing a change in density. Staff supported the request.
The Site Plan proposed a professional office building with the first story having 555 sJ. of space
consisting of an elevator, lobby and stairwell. The second and third story had 3,471 gross sJ.
of space. There would be 3,234 sJ. of air-conditioned space. The applicant was required to
5
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
provide 25 parking spaces and had complied with that provIsion. They obtained traffic
concurrency and both the Police and Fire Departments approved the request. Staff
recommended approval of the request subject to the 29 conditions associated with it.
Mr, Hanlon, the applicant, agreed with all of the conditions,
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Annexation and New Site Plan, Ms, Horenburger
seconded the motion,
Attorney Spillias advised the requests should be approved separately,
Motion
Vice Chair Norem amended his motion to be for the Annexation and Comprehensive Plan Future
Land Use Map Reclassification and Rezoning. Ms. Horenburger seconded the motion.
The placement of the various colors was discussed for clarification,
Vote
Motion passed unanimously.
Motion
Ms. Horenburger moved to approve the New Site Plan subject to all recommendations from
staff. Rev, Chaney seconded the motion.
Mr. Myott asked whether the pervious areas would be landscaped or if pavers would be used.
Mr. Hanlon answered it was landscaped. He also asked about handicapped accessibility to the
elevator lobby, Mr. Hanlon explained the clearances were all 44' minimum.
Ms. Heavilin asked if there were any comments from the surrounding residents. Mr. Hanlon
explained they had an office two lots down from the proposed site. The residents were aware
of the plans and had no objections.
Vote
Motion unanimously passed.
C. Country Inns and Suites/NWSP 06-026
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
New Site Plan
6
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meetine Dates
Date Final Form Must be Turned
in to Citv Clerk's Office
Requested City Commission
Meeting Dates
c:J August 1,2006
c:J August 15,2006
c:J September 6, 2006
D September 19, 2006
c:J October 3, 2006
c:J October 17, 2006
c:J November 8, 2006
~ November 21,2006
July 17,2006 (Noon,)
July31,2006 (Noon)
August 14, 2006 (Noon)
September 5. 2006 (Noon)
VIII.-PUBLIC LEARING
ITEM J.
Date Final Form Must be Turned
in to City Clerk's Office
__1
September 18, 2006 (No~
--,
f'J
October 2, 2006 (Noon) a-\
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October 16, 2006 (Noon }::~:
L=.)
November 6, 2006 (Noo~~
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c:J AnnOWlcements/Presentations c:J City Manager's Report
NATURE OF c:J Administrative c:J New Business
AGENDA ITEM c:J Consent Agenda [8J Legal
c:J Code Compliance & Legal Settlements c:J Unfinished Business
[8J Public Hearing c:J
RECOMMENDATION: Please place this request on the November 21, 2006 City Commission Agenda under
Public Hearing and Legal, Ordinance - First Reading, The Community Redevelopment Agency Board on October 2S, 2006,
recommended that the subject request be approved. Further details pertaining to the request, see attached Department
Memorandwn No, 06-142,
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
The Office @ Bamboo Lane (LUAR 06-021)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc, / Jaime Mayo, President
3847 North Federal Highway, Dclray Beach, east side of Federal Highway, south of
Bamboo Lane, west of Palmer Road
Request to amend the Comprehensive Plan Future Land Use Map from Commercial High
with underlying Medium Density Residential (PBC CHIS) to Local Retail Commercial
(LRC); and
DESCRIPTION:
Request to rezone from Commercial, General (PBC CG) to Community Commercial (C-3,)
Proposed use:
Professional business offiGe
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
Develo
~''',. '....." '
u.Mv
'Ld. ---7 ~ \.:::- Assistant to City Manager
Planning andpning Director City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Bamboo Lane\LUAR 06-021\Agenda Item Request Office of Bamboo lane LUAR 06-021 11-21-06.dot
SoIBULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DQC
1 ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY 01<' BOYNTON
4 BEACH, FLORIDA, AMENDING ORDINANCE 89-38
5 BY AMENDING THE FUTURE LAND USE ELEMENT
6 OF THE COMPREHENSIVE PLAN FOR A PARCEL
7 OWNED BY NIGEL DEVELOPMENT, INC., AND
8 LOCATED AT 3847 NORTH FEDERALIDGHWAY, ON
9 THE EAST SIDE OF FEDERAL HIGHWAY AND
10, SOUTH OF BAMBOO LANE WEST OF PALMER
11 ROAD; CHANGING THE LAND USE DESIGNATION
12 FROM CHIS COMMERCIAL IDGHIWITH
13 UNDERLYING MEDIUM DENSITY RESIDENTIAL OF
14 S DUlAC (PALM BEACH COUNTY) TO LOCAL
15 RETAIL COMMERCIAL (LRC); PROVIDING FOR
16 CONFLICTS, SEVERABILITY, AND AN EFFECTIVE
17 DATE.
18
19 WHEREAS, the City Commission ofthe City of Boynton Beach, Florida has adopted
20 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
21 pursuant to Ordinance No, 89-38 and in accordance with the Local Government
22 Comprehensive Planning Act; and
23 WHEREAS, the procedure for amendment of a Future Land Use Element of a
24 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
25 WHEREAS, after two (2) public hearings the City Commission acting in its dual
26 capacity as Local Planning Agency and City Commission finds that the amendment
2 7 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
28 the best interest of the inhabitants of said City to amend the aforesaid Element of the
29 Comprehensive Plan as provided,
30 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
31 CITY OF BOYNTON BEACH, FLORIDA, THAT:
32 Section I; The foregoing WHEREAS clauses are true and correct and incorporated
S:\C^\Ordinances\Planning\l.and Use\Office@Bamboo Lane.doc
1 herein by this reference,
2
Section 2:
Ordinance No. 89-38 of the City is hereby amended to reflect the
3 following:
4 That the Future Land Use of the following described land located at 3847 North
5 Federal Highway, on the east side of Federal Highway and South of Bamboo Lane and west of
6 Palmer Road; changing the land use designation from CHIS Commercial High/with
7 underlying Medium Density Residential of S dulac (Palm Beach County) to Local Retail
8 Commercial (LRC),
9
loA TRACT OF LAND IN SECTION 4, TOWNSHIP 46 SOUTH OF RANGE 43 EAST,
11 PALM BEACH COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED AS
12 FOLLOWS:
13
14 BEGINNING AT A POINT IN THE EAST RIGHT-OF-WAY LINE OF STATE ROAD
15 NO, 5 (U.S. NO, I) AT A DISTANCE OF 150 FEET NORTHERLY, MEASURED
16 ALONG THE SAID EAST RIGHT OF WAY LINE, FROM THE POINT OF
17 INTERSECTION OF A LINE PARALLEL TO, AND 579 FEET SOUTH OF,
18 MEASURED AT RIGHT ANGLES TO, THE NORTH LINE OF SAID SECTION 4;
19 THENCE EASTERLY PARALLEL WITH THE NORTH LINE OF SAID SECTION 4, A
2 0 DISTANCE OF 150 FEET TO A POINT; THENCE NORTHERLY, PARALLEL TO THE
21 SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF 70 FEET TO A POINT;
22 THENCE WESTERLY TO A POINT IN THE SAID EAST RIGHT-OF-WAY LINE, A
23 DISTANCE OF 90 FEET NORTHERLY, MEASURED ALONG SAID EAST RIGHT,OF-
24 WAY LINE, FROM THE POINT OF BEGINNING; THENCE SOUTHERLY ALONG
25 SAID EAST RIGHT-OF- WAY LINE, A DISTANCE OF 90 FEET TO THE POINT OF
26 BEGINNING; TOGETHER WITH ALL IMPROVEMENTS THEREON AND FIXTURES
27 THEREIN.
28
29 AND CONTAINING 11 ,S78 SQUARE FEET, 0,265 ACRE MORE OR LESS
30
31 Subject to easements, restrictions, reservations, covenants and
32 rights of way of record,
33
34 Section 3: That any maps adopted in accordance with the Future Land Use Element of the
35 Future Land Use Plan shall be amended accordingly,
36 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed,
S:\CA\Ordinances\Planning\Land Use\Office@Bamboo Lane.doc
1 Section 5: Should any section or provision of this Ordinance or any portion thereof be
2 ' declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
3 remainder of this Ordinance,
4 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
5 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
6 Land Development Regulation Act. No party shall be vested of any right by virtue of the
7 adoption of this Ordinance until all statutory required review is complete and all legal challenges,
8 including appeals, are exhausted, In the event that the effective date is established by state law or
9 special act, the provisions of state act shall control.
10
FIRST READING this _ day of
,2006,
11
SECOND, FINAL READING and PASSAGE this ___ day of _____, 2006,
12
CITY OF BOYNTON BEACH, FLORIDA
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 ATTEST:
29
30
3 1 City Clerk
32
33 (Corporate Seal)
34'
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
j,j
I: S:\CA\Ordinances\Planning\Land Use\Officc@ Bamboo Lane.doc
1 ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, REGARDING THE
5 APPLICATION OF MICHAEL HANLON,
6 AMENDING ORDINANCE 02-013 TO REZONE A
7 PARCEL OF LAND LOCATED AT 3847 NORTH
8 FEDERAL HIGHWAY, SOUTH OF BAMBOO
9 LANE AND WEST OF PALMER ROAD ON THE
10 EAST SIDE OF FEDERAL HIGHWAY, AS MORE
11 FULLY DESCRIBED HEREIN, FROM CG
12 COMMERCIAL, GENERAL (PALM BEACH
13 COUNTY) TO COMMUNITY COMMERCIAL (C-
14 3); PROVIDING FOR CONFLICTS,
15 SEVERABILITY, AND AN EFFECTIVE DATE.
16
17 WHEREAS, the City Commission of the City of Boynton Beach, Florida has
18 adopted Ordinance No, 02-013, in which a Revised Zoning Map was adopted for said City;
19 and
20 WHEREAS, Nigel Development, mc" owner of the property located at 3847 North
21 Federal Highway, south of Bamboo Lane and west of Palmer Road on the East side of
22 Federal Highway in Boynton Beach, Florida, as more particularly described herein, has filed
23 a Petition, through its agent, Michael Hanlon ofHNM Architecture, LLC, pursuant to Section
24 9 of Appendix A -Zoning, of the Code of Ordinances, City of Boynton Beach, Florida, for the
25 purpose of rezoning a parcel of land, said land being more particularly described hereinafter,
26 CG Commercial, General (palm Beach County) to Community Commercial (C-3); and
27 WHEREAS, the City Commission conducted a public hearing and heard testimony
28 and received evidence which the Commission finds supports a rezoning for the property
29 hereinafter described; and
30 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
31 an amendment to the Land Use which was contemporaneously considered and approved at
S:\CA\Ordinances\Planning\Rezoning\Rezoning ~ Office@BambooLane.doc
1 the public hearing heretofore referenced; and
2 WHEREAS, the City Commission deems it in the best interests of the inhabitants of
3 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth,
4 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
61
Section 1.
The foregoing Whereas clauses are true and correct and incorporated
7 herein by this reference,
8
Section 2,
The following described land located at 3847 North Federal Highway,
9 south of Bamboo Lane and west of Palmer Road on the East side of Federal Highway in
10 Boynton Beach, Florida, as set forth as follows:
11
12 A TRACT OF LAND IN SECTION 4, TOWNSHIP 46 SOUTH OF RANGE 43
13 EAST, PALM BEACH COUNTY, FLORIDA, MORE PARTICULARLY
14 DESCRIBED AS FOLLOWS:
15
16 BEGINNING AT A POINT IN THE EAST RIGHT-OF-WAY LINE OF STATE
17 ROAD NO, 5 (U.S, NO, 1) AT A DISTANCE OF 150 FEET NORTHERLY,
18 MEASURED ALONG THE SAID EAST RIGHT OF WAY LINE, FROM THE
19 POINT OF INTERSECTION OF A LINE PARALLEL TO, AND 579 FEET SOUTH
20 OF, MEASURED AT RIGHT ANGLES TO, THE NORTH LINE OF SAID
21 SECTION 4; THENCE EASTERLY PARALLEL WITH THE NORTH LINE OF
22 SAID SECTION 4, A DISTANCE OF 150 FEET TO A POINT; THENCE
23 NORTHERLY, PARALLEL TO THE SAID EAST RIGHT-OF-WAY LINE, A
24 DISTANCE OF 70 FEET TO A POINT; THENCE WESTERLY TO A POINT IN
25 THE SAID EAST RIGHT-OF-WAY LINE, A DISTANCE OF 90 FEET
26 NORTHERLY, MEASURED ALONG SAID EAST RIGHT-OF-WAY LINE, FROM
27 THE POINT OF BEGINNING; THENCE SOUTHERLY ALONG SAID EAST
28 RIGHT-OF-WAY LINE, A DISTANCE OF 90 FEET TO THE POINT OF
29 BEGINNING; TOGETHER WITH ALL IMPROVEMENTS THEREON AND
30 FIXTURES THEREIN,
31
32 AND CONTAINING 11,578 SQUARE FEET, 0,265 ACRE MORE OR LESS
33
34 Subject to easements, restrictions, reservations, covenants and
35 rights-of-way of record,
36
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Office @ Bamboo Lane.doc
1 be and the same is hereby rezoned from Commercial, General (PBC CG) to Community
2 Commercial (C-3). A location map is attached hereto as Exhibit "A" and made a part of this
3 Ordinance by reference,
4 Section 3.
5 accordingly,
6 Section 4,
7 repealed,
8 Section 5.
That the aforesaid Revised Zoning Map of the City shall be amended
All ordinances or parts of ordinances in conflict herewith are hereby
Should any section or provision of this Ordinance or any portion thereof
9 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect
10 the remainder of this Ordinance,
11 Section 6, This ordinance shall become effective immediately upon passage.
12
FIRST READING this _ day of
,2006,
13
SECOND, FINAL READING and PASSAGE this _ day of
,2006,
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29 ATTEST:
30
31
32 City Clerk
33 (Corporate Seal)
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
S:\CA\Ordinances\Planning\Rezoning\Rezoning - Office@BambooLane.doc
TO:
FROM:
THROUGH:
DATE:
PROJECT NAME/NUMBER:
Property Owner:
Applicant/Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Use:
Adjacent Uses:
North:
South:
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 06-142
Chair and Members
Community Redevelopment Agency Board and City Commission
Kathleen Zeitler a
Planner
Michael W. Rump;v..~
Director of Planning and Zoning
October 18, 2006
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
PROJECT DESCRIPTION
Nigel Development, Inc. / Jaime Mayo, President
Michael Hanlon, HNM Architecture, LLC
3847 North Federal Highway, Delray Beach, east side of Federal
Highway, south of Bamboo Lane, west of Palmer Road (see
Exhibit "AIf - Location Map)
CH/5 Commercial High/with underlying Medium Density
Residential of 5 du{ac (Palm Beach County)
CG General Commercial (Palm Beach County)
Local Retail Commercial (LRC)
Community Commercial (C-3)
To annex the 0.265-acre parcel, to reclassify its land use to Local
Retail Commercial (LRC), and rezone to Community Commercial
(C-3) to construct a professional business office.
Bamboo Lane (private ingress-egress easement), and farther
north is property classified High Density Residential (HDR) and
zoned Infill Planned Unit Development (IPUD) (forthcoming
Estancia at Boynton Beach project);
Developed commercial property classified as Palm Beach County
Page 2
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
Commercial High Intensity (CH/S) land use and zoned Palm Beach
County General Commercial (CG) (Carlson's Lawn and Garden
Supply store);
East:
Right-of-way for Palmer Road, and farther east developed single-
family residential classified as Palm Beach County Medium Density
Residential (MR-S) land use and zoned Palm Beach County Single-
Family Residential (RS); and,
West:
Right-of-way for Federal Highway, then farther west is developed
commercial property classified as Palm Beach County Commercial
High Intensity (CH/S) land use and zoned Palm Beach County
General Commercial (CG) (Cantway Building Specialties).
EXECUTIVE SUMMARY
Staff recommends approval of the requested annexation / land use amendment / rezoning for
the following reasons:
1. The requested annexation is consistent with the objectives of the City's annexation
program, which emphasizes the annexation of enclaves, as well as consistent with
relevant policies in the Comprehensive Plan;
2. The requested land use and zoning are consistent with respective current designations
in unincorporated Palm Beach County;
3. The request will not create additional impacts on infrastructure that cannot be
accommodated by the City at present; and,
4. The requested change would help to further provide an economic contribution to both
the neighborhood and to the City.
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject annexation / land use amendment /
rezoning were mailed a notice of this request and its respective hearing dates. The applicant
certifies that they posted signage and mailed notices in accordance with Ordinance No. 04-007.
PROJECT ANALYSIS
The proposed annexation (ANEX 06-008) application is being reviewed concurrently with an
accompanying request for a future land use amendment and rezoning (LUAR 06-021). The
subject property's current land use classification is Commercial High with underlying Medium
Density Residential of S dwelling units per acre (Palm Beach County CHIS). The applicant is
requesting a voluntary annexation into the City to utilize the Local Retail Commercial (LRC) land
use classification and the Community Commercial (C-3) zoning district.
Page 3
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
The parcel which is the subject of this land use amendment totals 0.265 acre or 11,578 square
feet. Because of the size of the property under consideration, the Florida Department of
Community Affairs classifies this land use amendment request as a "small scale" amendment. A
"small-scale" amendment is adopted prior to forwarding to the Florida Department of
Community Affairs, and is not reviewed for compliance with the state, regional and local
comprehensive plans prior to adoption.
The proposed land use classification (LRC) is the city's equivalent to the County's CH/5 land use
classification, in terms of the allowable uses and respective intensities, Therefore, the
requested land use amendment / rezoning application would be consistent with Chapter 2,
Section 9.C.2(2) of the Land Development Regulations which states in part: "The requirements
contained in paragraph 7. below shall not apply where rezoning is requested in conjunction with
an application for annexation, and the rezoning would be consistent with the Palm Beach
County Comprehensive Plan". Since this is the case, the request is relatively straightforward
and would not require an evaluation of the eight (8) criteria against which rezoning applications
are normally reviewed, as outlined in Chapter 2, Section 9.C.7 of the Land Development
Regulations. Instead, staff analysis will relate to consistency with other relevant portions of the
Comprehensive Plan, the city's annexation program and service capability.
The only policy in the Comprehensive Plan that would be pertinent to this request for
annexation / land use amendment / rezoning would be Policy 8.10.4, which states the
following:
8.10.4: The City shall coordinate with Palm Beach County regarding the prevention of
enclaves, pockets, or other undesirable land configurations adjacent to, or in the
proximity to, corporate limits, prior to annexation of any parcels into the City,
Basically, this Policy requires the establishment of an annexation program, promotes orderly
annexation, and prohibits the creation of new enclaves. The annexation of the subject property
will further the efforts of the annexation program through reduction in the number of enclave
properties. State annexation law allows the annexation of enclaves that are less than 10 acres
through an inter-local agreement with the County without the consent of the property owners.
Currently, objectives of the annexation program include annexing all enclaves less than 10
acres, and to incrementally annex enclave properties with the intent to reduce the entire
enclave below the 10-acre threshold. Therefore, the annexation of this parcel is consistent with
the only policy within the Comprehensive Plan regarding annexation.
In connection with previous annexation studies, city departments most affected by annexations
(e.g. Police, Fire, and Public Works), have been surveyed for issues related to service capability
and costs. All opinions previously collected from these departments supported the incremental
annexation of enclaves. These opinions have been based on the following:
1. The enclaves are all immediately adjacent to areas within the city that currently receive
urban services;
2. Ample service capacity exists to serve adjacent unincorporated properties; and
3. Most enclaves currently receive service from the city via the mutual aid agreement
(Police and Fire / EMS only);
Page 4
The Office at Bamboo Lane
ANEX 06-008 and LUAR 06-021
With respect to impact upon roadways, the Palm Beach County Traffic Division has reviewed
the project and determined that it meets Traffic Performance Standards of Palm Beach County.
The Police and Fire Departments report that this project has been reviewed for potential service
impacts and availability, and based on the proposed use, it has been determined that services
allocated to, or existing within the area are adequate to provide the project with a necessary
level of service.
The subject property lies within Planning Area V of the Federal Highway Corridor Community
Redevelopment Plan. Area V contains a mix of land uses, including commercial uses on small
parcels. Although residential uses are encouraged along Federal Highway through
redevelopment, the subject property is insufficient in size to support a residential project.
The subject property is a vacant lot of 0.265 acres (11,578 square feet) and is considered a
valid nonconforming lot under Palm Beach County's jurisdiction due to the lot size. The
minimum lot size in the County's CG zoning district is one (1) acre. The requested C-3 zoning
district requires a minimum lot size of 15,000 square feet (0.34 acre). Therefore, the applicant
is requesting a variance of 3,422 square feet to the minimum lot size in C-3 in the conjunction
with the new site plan.
Existing land uses along the U.S. 1 frontage are predominately retail; consequently a Local
Retail Commercial (LRC) land use designation and Community Commercial (C-3) zoning
category are appropriate, both for lots which are presently in the City, and those which will be
annexed. The intent of the County's CG district is "to encourage the development of intensive
commercial uses providing a wide range of goods and services, with access from a collector or
arterial street and services a consumer market of at least a three mile radius". Similarly, the
intent of the C- 3 district is "to encourage the development of appropriate intensive retail
commercial facilities providing a wide range of goods and services, located centrally and
accommodating three (3) or four (4) neighborhoods and located adjacent to at least one major
thoroughfare".
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan; would
not create additional impacts on infrastructure that have not been anticipated in the
Comprehensive Plan; would be compatible with adjacent land uses and would contribute to the
overall economic development of the City. Therefore, staff recommends that the subject
requests be approved. If conditions of approval are recommended by the Community
Redevelopment Agency Board or required by the City Commission, they will be included as
Exhibit "c" - Conditions of Approval.
ATTACHMENTS
S:\Planning\SHARED\WP\PROJECTS\The Office at Bamboo lane\LUAR 06-021\Staff Report.doc
EXHIBIT "A" - LOCATION MAP
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EXHIBIT "C"
Conditions of Approval
Project name: The Office at Bamboo Lane
File number: ANEX 06-008, LUAR 06,021
, ,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments: None X
ANEX 06-008, LUAR 06-021
CONDITIONS OF APPROVAL
PAGE 2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL CITY COMMISSION CONDITIONS
Comments: To be determined.
S:IPlanningISHAREDlWPIPROJECTSIBamboo LaneILUARICOA.doc
(I( .
~~
Requested City Commission
Meetine Dates
c:J August 1,2006
c:J August 15,2006
D September 6, 2006
c:J Septembcr 19, 2006
NATURE OF
AGENDA ITEM
VIII.-PUBLIC LEARING
ITEM K.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Fonn Must be Turned
in to City Clerk's Office
Requested City Commission
Meetine Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
July 17, 2006 (Noon.) c:J October 3, 2006
July 31,2006 (Noon) c:J October 17, 2006
August 14,2006 (Noon) c:J November 8, 2006
September 5, 2006 (Noon) [8J November 21, 2006
September 18,2006 (Noon)
October 2, 2006 (Noon)
October 16,2006 (Noon),
IJ
cO.)
November 6, 2006 (No1:m~
N
Cl'\
" -"C
o AnnouncementslPresentations
c:J Administrative
c:J Consent Agenda
o Code Compliance & Legal Settlements
[8J Public Hearing
-0
City Manager's Report~_
c:J
c:J
[8J
c:J
c:J
New Business
Legal
Unfutished Business
(~~~)
en
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;-11{2
RECOMMENDATION: Please place this request on the November 21, 2006 City Conunission Agenda under
Public Hearing and Legal, Ordinance - First Reading, under the corresponding items for annexation, land use amendment and
rezoning. So that final approval of the land use and zoning changes precede consideration of this variance request, staff
reconnnends that this item be heard in conjunction with the public hearing for the annexation, land use and rezoning items,
but tabled to the December 5, 2006 meeting to follow fmal ordinance consideration. The Connnunity Redevelopment Agency
Board on October 25,2006, reconnnended that the subject request be approved. Further details pertaining to the request, see
attached Department Memorandwn No. 06-179.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Development
The Office@BambooLane (ZNCV 06-011)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc. / Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal Highway, south of
Bamboo Lane, west ofPahner Road
Request relief from Chapter 2. Section 6.C.3. of the Land Development Regulations,
requiring a minimwn lot area of 15,000 square feet in the Connnunity Connnercial (C-3)
zoning district, to-allow development of a lot of 11,578 square feet, representing a
variance 00,422 square feet.
N/A
N/A
N/A
4
- City Manager's Siguature
~
nt Director
Assistant to City Manager
~~g ~~ Director City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Bamboo Lane\ZNCV 06~OII\Agenda Item Request Office of Bamboo Lane ZNCV 06-011 11-21-06.dot
S,IBULLETlN\FORMSIAGENDA ITEM REQUEST FORM "DOC
TO:
THRU:
FROM:
DATE:
PROJECT NAME I NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-179
STAFF REPORT
Chairman and Members
Community Redevelopment Agency and City Commission
. ll)~
Michael W. Rumpf tJ-Y
Planning and Zoning Director
Kathleen Zeitler 0--,
Planner
October 17, 2006
The Office at Bamboo Lane I ZNCV 06-011
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 6.C.3., requiring a minimum lot area
of 15,000 square feet, to allow a minimum lot area of 11,578 square feet (a
variance of 3,422 square feet) for a proposed professional business office
building within the Community Commercial (C-3) zoning district.
Property Owner:
Applicant! Agent:
Location:
Acreage:
Proposed Use:
Zoning District:
Adjacent Uses:
North:
South:
East:
PROJECT DESCRIPTION
Jaime Mayo, Nigel Development, Inc.
Michael Hanlon, HNM Architecture, LLC
3847 North Federal Highway (southeast corner of North Federal Highway
and Bamboo Lane)
0.265 acre (11,578 square feet)
Professional Business Office
Community Commercial (C-3)
Bamboo Lane (private ingress-egress easement), and farther north is property
classified High Density Residential (HDR) and zoned Infill Planned Unit Development
(IPUD) (forthcoming Estancia at Boynton Beach project);
Developed commercial property classified as Palm Beach County Commercial High
Intensity (CHIS) land use and zoned Palm Beach County General Commercial (CG)
(Carlson's Lawn and Garden Supply store);
Right-of-way for Palmer Road, and farther east is developed single-family residential
classified as Palm Beach County Medium Density Residential (MR-5) land use and
zoned Palm Beach County Single-Family Residential (RS); and,
Staff Report ZNCV 06-011
Memorandum No PZ-06-179
Page 2
West:
Right-of-way for Federal Highway, then farther west is developed commerdalproperty
classified as Palm Beach County Commercial High Intensity (CHIS) land use and zoned
Palm Beach County General Commercial (CG) (Cantway Building Specialties).
BACKGROUND
The subject property is currently an undeveloped lot located at the southeast corner of North Federal
Highway and Bamboo Lane (see Location Map - Exhibit "A"). The 0.265-acre parcel is situated within the
City's future annexation area and within Planning Area 5 of the Federal Highway Corridor Community
Redevelopment Plan, which has the role of being the southern entrance into the City. In conjunction with this
request, the applicant is also requesting annexation (ANEX 06-008), a future land use amendment to LRC and
rezoning to C-3 (LUAR 06-021), and new site plan approval (NWSP 06-023).
Prior to annexation, the subject property was in unincorporated Palm Beach County and zoned Commercial,
General (CG). The 0.265-acre (11,578 square feet) lot is considered a valid nonconforming lot by Palm
Beach County regulations, which require a minimum lot size of 1.0 acre (43,560 square feet) in the CG zoning
district. The requested C-3 zoning district requires a minimum lot size of 15,000 square feet (0.34 acre),
therefore the lot would be considered a valid nonconforming lot per City regulations as well. The Land
Development Regulations, Section 11.1.C.8.a., which addresses nonconforming lots states: "For
nonconforming lots which are vacant or are proposed to be cleared and redeveloped, a variance shall be
required prior to the construction of any structures or establishment of any use on the lot or parcel". The
applicant is requesting a variance of 3,422 square feet to the minimum lot size in C-3 in conjunction with the
new site plan. Variance approval would result in the subject property being considered a conforming lot.
fhe applicant is requesting a variance to minimum lot area to construct a professional business office
building, which is a permitted use in the C-3 zoning district. The subject property complies with all C-3
requirements, with the exception of minimum lot area of 15,000 square feet (see Survey - Exhibit "B''). The
project will comply with all other minimum requirements of the C-3 regulations as well as all other applicable
development regulations, including the Urban Commercial District Overlay Zone (Federal Highway Corridor
Community Redevelopment Plan).
ANALYSIS
Staff reviewed the requested variance focusing on the applicant's response to criteria a.- g. below (see Exhibit
"C''). The code states that the zoning code variance cannot be approved unless the board finds the following:
a. That special conditions and drcumstances exist which are peculiar to the land, structure, or building
involved and which are not applicable to other lands, structures or buildings in the same zoning
district.
The subject property is considered a nonconforming lot because it does not meet the minimum lot
size of the C-3 zoning district regulations. The applicant requested the City's C- 3 zoning for the
following reasons: (1) C-3 corresponds with the property's current CG zoning district; (2) C-3
corresponds with the City's LRC future land use designation for the area; (3) C-3 is the only
commercial zoning district in this area along Federal Highway; and (4) C-3 regulations state it is
intended for commercial facilities located adjacent to at least one major thoroughfare. The parcel was
created many years ago, and is considered a valid nonconforming lot based on both County and City
requirements. Section 11.1.C.8.a Non-Conforming Lot regulations, requires a variance prior to
construction on any nonconforming lot which is vacant or to be redeveloped. A variance to the
minimum lot area of 15,000 square feet in the C-3 zoning district is necessary in order to build on the
lot.
Slaff Report ZNCV 06-011
Memorandum No PZ-06-179
Page 3
The applicant's justification statement for the variance request explains that if the unplatted Bamboo
Lane ingress-egress easement had been constructed per the unfiled plat of R.P. Swetman, the
location of the road would be north of its present location, and the subject parcel would have
complied with the minimum lot area of 15,000 square feet required in the C-3 zoning district.
b. That the special conditions and circumstances do not result from the actions of the applicant.
The applicant purchased the subject property in its current configuration in February, 2005. Based on
available public records, it appears that the subject parcel was created many years ago and
grandfathered as a valid, nonconforming lot (due to lot size) in unincorporated Palm Beach County.
The applicant requested the City's C-3 zoning for the following reasons: (1) C-3 corresponds with the
property's current CG zoning district; (2) C-3 corresponds with the City's LRC future land use
designation for the area; (3) C-3 regulations state it is intended for commercial facilities located
adjacent to at least one major thoroughfare; and (4) C-3 is the only commercial zoning district in this
area along Federal Highway and other commercial zoning would be considered "spot" zoning.
The parcel is bound on the east and west by rights-of-way and on the north by an ingress/egress
easement. The applicant has attempted to meet the minimum lot area requirement by trying to
purchase the adjacent lot to the south (Carlson Lawn and Garden Center) to assemble with the
subject property. However, the adjacent property owner is unwilling to sell.
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands, buildings, or structures in the same zoning district
The Land Development Regulations set forth the minimum requirements for the development of a lot.
In addition, the provisions for nonconforming lots (if vacant or to be redeveloped) require a variance
prior to the issuance of a permit for construction or use of the lot. Many lots in the area of the
subject property are similarly nonconforming lots due to lot size. The area is slated for future
annexation and redevelopment, and these parcels, unless assembled, are not of sufficient size to
support a residential project. Therefore they will likely be similarly rezoned to C-3 and will reqUire
variances to the lot area prior to development. The proposed office building project will comply with
all other applicable requirements.
d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the ordinance
and would work unnecessary and undue hardship on the applicant
Precedent has been set, as City records indicate that many variances have been granted over the
years for minimum lot size. Many lots in the area of the subject property are nonconforming to lot
size and were developed years ago. Many of these lots are now in poor condition and in need of
redevelopment. Literal interpretation of this criteria would deprive the applicant the right to develop
the property. The proposed office building would be a positive benefit to the general area which is
located at the southern entrance into the City.
e. That the variance granted is the minimum variance that will make pOSSible the reasonable use of the
land, building, or structure.
Staff Report ZNCV 06-011
Memorandum No PZ-06-179
Page 4
The proposed professional business office building will comply with all development regulations such
as lot frontage, applicable setbacks, maximum lot coverage, and building height, with the exception of
meeting the minimum lot area of 15,000 square feet required in the C- 3 zoning district. The applicant
has requested annexation, land use amendment and rezoning, and new site plan approval in addition
to the variance request. Without the requested variance, the applicant will not be able to obtain a
building permit to construct the office building and will therefore not have reasonable use of the land.
f. That the granting of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise
detrimental to the public welfare.
The area of the subject property includes many substandard lots by current regulations. The
establishment of the nonconforming lot provisions clearly dictate the requirements for variances to
vacant lots and those to be redeveloped. Approval of the subject variance would not represent a
further reduction in the minimum development standards within this redevelopment area, and will
provide a minimal contribution to the economic value of the area and tax base for the city. Further,
property size will limit development to a lower intensive use, such as a small office use, which would
be reasonably compatible with the adjacent neighborhood.
g. For variances to minimum lot area or lot frontage requirements, that property is not available from
adjacent properties in order to meet these requirements, or that the acquisition of such property
would cause the adjacent property or structures to become nonconforming. Applicant shall provide an
affidavit with the application for variance stating that the above mentioned conditions exist with
respect to the acquisition of additional property.
The applicant provided a statement confirming that adjacent properties are not available to make the
subject parcel conforming in order to eliminate this variance request. The property fronts roads on
three (3) sides. The only adjacent property is the parcel to the south (Carlson's Lawn and Garden
Supply store) which is a developed commercial property classified as Palm Beach County Commercial
High Intensity (CHIS) land use and zoned Palm Beach County General Commercial (CG). This
adjacent parcel is currently considered to be a nonconforming lot due to lot size, since the minimum
lot size in the CG zoning district is one (1) acre. If the adjacent property owner sold a portion of their
developed property to the applicant, their nonconforming lot would become even more
nonconforming to minimum lot size, and potentially other development regulations as well. The
applicant states that the purchase of the entire adjacent parcel is not possible due to the property
owner's refusal to sell.
RECOMMENDATION
Staff recommends approval of the requested variance based on the finding of "hardship". Staff concurs with
. the applicant that special conditions and circumstances exist that are not the result of actions by the
applicant. This request will not be injurious or detrimental to the area, and the variance requested is the
minimum necessary to make pOSSible the reasonable use of the land. Staff also concludes that approval of
the requested variance will not contradict the vision the community has for this area.
No conditions of approval are recommended; however, any conditions of approval added by the Community
Redevelopment Agency Board or the City Commission will be placed in Exhibit "D" - Conditions of Approval.
MR/kz
S:\Pfannlng\SHAREO\WP\PROJECTS\Bamboo Lane\ZNCV OG-011\Staff Report.doc
EXHIBIT "A" - LOCATION MAP
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NIGEL DEVELDPMENT, INC.
3705 NORTH F"EDERAL HIGHWAY
DELRAY BEACH, F"LORIDA 33493
TEL: 561.733.2225
F'AX: 561.733.2383
EXHIBIT C
RE: 3847 NORTH FEDERAL Hwv. DELRAY BEACH, FL 33483
PRC.JECT NAME: THE OFFICE AT BAMBDO LANE
ZONING CODE VARIANCE ApPLICATION FOR MINIMUM LOT AREA OF 15.000 a.F'.
A. THE SUB..JECT PROPERTY HAS EXISTING CONDITIONS AND SPECIAL CIRCUMSTANCES
THAT ARE PECULIAR TO THE LAND AND THAT ARE NOT APPLICABLE TO OTHER
PROPERTIES IN THE SAME ZONING DISTRICT. THE SUBJECT PROPERTY HAS AN
INGRESS-EGRESS EASEMENT FROM BAMBOO LANE. BAMBOO LANE HAS NEVER BEEN
PLATTED AND WAS NEVER CONSTRUCTED PER THE UNFILLED PLAT OF R.P.
SWETMAN. PER THE SURVEY, THE 3D FT. RIGHT OF' WAY FOR BAMBOO LANE SHOULD
HAVE BEEN LOCATED FURTHER NORTH. THIS WOULD HAVE LEFT A SMALL-
TRIANGULATED PARCEL TO THE NORTH OF" THE SUBJECT PROPERTY. THE ADDITION
OF THAT SMALL PARCEL, IF PLATTED PER R.P. SWETMAN, WOULD HAVE MADE THE
SUBJECT PROPERTY CONFORMING. IN FACT, THE SUBJECT PROPERTY IS ACTUALLY
INCORRECTLY RECORDER IN THE PALM BEACH PROPERTY APPRAISER AS A
15,000 S.F". LOT.
B. THE ABOVE SPECIAL CONDITIONS WERE INTACT WHEN THE SUBJECT PARCEL WAS
PURCHASED AND ARE NOT A RESULT OF ANY ACTIONS TAKEN BY THE OWNER.
C. THE GRANTING OF A VARIANCE WILL NOT CONFER ANY SPECIAL PRIVILEGES THAT ARE
DENIED BY THIS ORDINANCE TO OTHER PARCELS IN THE SAME ZONING DISTRICT. THE
BUILDING WILL FULLY COMPLY WITH ALL C-3 ZONING AND FEDERAL HIGHWAY
CORRIDOR COMMUNITY REDEVELOPMENT REGULATIONS.
D. THE PROVISIONS OF THIS CHAPTER WOULD PROHIBIT THE RIGHTS COMMONLY
ENJOYED BY OTHER PROPERTIES IN THE SAME ZONING DISTRICT. DUE TO THE
PARKING REQUIREMENTS AND CONSTRAINTS OF THE SITE, THE: BUILDING WILL BE AN
ELEVATED STRUCTURE WITH PARKING UNDERNEATH. THE HEIGHT OF THE OF"FICE
BUILDING WILL BE AT AN APPROPRIATE SCALE CONFORMING TO THE HEIGHTS OF
STRUCTURES ALONG THE FEDERAL HIGHWAY CORRIDOR. WITHOUT A VARIANCE THIS
WOULD NOT BE POSSIBLE.
E. THE VARIANCE GRANTED IS THE MINIMUM VARIANCE THAT WILL ALLOW REASONABLE
USE OF THE LAND. IT WILL PERMIT THE SUBJECT PROPERTY TO CONSTRUCT A
BUILDING THAT WILL CONFORM TO THE BUILDING HEIGHTS ALONG THE FEDERAL
HIGHWAY CORRIDOR.
F. THE GRANTING OF THE VARIANCE WILL BE IN HARMONY WITH THE GENERAL INTENT
AND PURPOSE OF THIS CHAPTER AND WILL NOT BE INJURIOUS TO THE AREA
INVOLVED OR DETRIMENTAL IN ANY WAY TO THE PUBLIC WELFARE. IT WILL, IN FACT,
ALLOW THE PARCEL TO CONFORM TO THE APPROPRIATE SCALE OF THE FEDERAL
HIGHWAY CORRIDOR.
G. THE SUBJECT PROPERTY IS A CORNER LOT FRONTING FEDERAL HIGHWAY TO THE
WEST, BAMBOO LANE TO THE NORTH AND PALMER ROA.D (PRIVATE ROAO) TO THE
EAST. THE ONLY PARCEL, TO THE SOUTH, HAS A CURRENT LOT AREA OF 15,OOOS.F
(1 DQFT X 150 FT.>. THE PURCHASE OF" THE ENTIRE PARCEL IS NOT POSSIBLE DUE
TO CURRENT OWNER'S REFUSAL TO SELL, AND THE ACQUISITION OF A. PARTIAL PIECE
OF LAND WOULD MAKE THE ADJACENT LOT NONCONFORMING AS WELL.
IF YOU HAVE ANY ~UESTIONS DR NEED ANY FURTHER INFORMATION, PLEASE CONTACT ME.
THANK YOU.
NIGEL DEVELOPMENT, INC.
ZONING CODE VARIANCE APPLICATION
To THE CITY CLERK - CITY OF BOYNTON BEACH
AFFIDAVIT
RE: 3B47 NORTH F"EDERAL Hwv. DELRAY BEACH. F"L 33483
PROoJECT NAME: THE OFFICE AT BAMBOO LANE
FILE #:
THE BUB.JECT PROPERTY IB A CORNER LOT FRONTING F'EDERAL HIGHWAY TO THE WEBT.
BAMBOO LANE TO THE NORTH AND PALMER ReAD (PRIVATE ROAD) TO THE EABT. THE
DNLY PARCEL. TO THE SOUTH. HAS A CURRENT LOT AREA DF 1 5.000S.F (1 DDFT X
150 FT.>. THE PURCHASE OF THE ENTIRE PARCEL IS NOT POSSIBLE DUE TD CURRENT
DWNER'S REFUSAL TO SELL. AND THE AC~UISITION OF A PARTIAL PIECE DF LAND WOULD
MAKE THE AD.JACENT LOT NONCONFORMING AS WELL
EXHIBIT "D"
Conditions of Approval
Project name: The Office at Bamboo Lane
File number: ZNCV 06-011
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
CRA STAFF .-
--,- .---
Comments: None
.
Conditions of Approval
Bamboo Lane ZNCV 06-011
PaQe 2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
COMMENTS
Comments:
I. None X
ADDITIONAL CITY COMMISSION COMMENTS
Comments:
I. To be determined.
S:\Planning\SHARED\WP\PROJECTS\Bamboo Lane\ZNCV 06-011\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
The Office at Bamboo Lane
APPLICANT:
Jaime Mayo, Nigel Development, Inc.
APPLICANT'S AGENT:
Michael Hanlon, HNM Architecture, LLC
AGENT'S ADDRESS:
3705 North Federal Highway, Delray Beach, FL 33483
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: ZNCV 06-011: Relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section 6.C.3., requiring
a minimum lot area of 15,000 square feet, to allow a minimum lot area of
11,578 square feet (a variance of 3,422 square feet) for a proposed
professional business office building within the Community Commercial
(C-3) zoning district.
LOCATION OF PROPERTY: 3847 North Federal Highway (see Exhibit "A" - Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
S;\PlanningISHARED\WPIPROJECTS\Bamboo LanelZNCV 06-01 I \DO doc
City Clerk
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
bringing a draft development agreement to the board by November. This notice was a statutory
requirement needed to dispose of the property and was also part of the Heart of Boynton
(HOB) plan to construct single-family homes on the west side of Seacrest.
Motion
Vice Chair Norem moved to approve staff's recommendation as written. Ms. Horenburger
seconded the motion.
There were no public comments received.
Mr. Myott explained the board does not typically see Site Plans for single-family homes. He
asked, since the lots were non-conforming whether a Site Plan would be provided and thought
they would be helpful. Ms. Brooks responded the Site Plans would be a deliverable in the
development agreement along with a timeline.
Vote
Motion unanimously passed.
Attorney Ken Spillias explained the remaining agenda items were quasi-judicial proceedings. He
asked the board if there were any ex parte communications. There were no communications
reported. Attorney Spillias administered the oath to all individuals who would be testifying.
B. Tt'ie,~(:~~t~ffibQQl..al)e/tNCV 06-011 1
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 6.C.3, requiring a minimum lot
area of 15,000 square feet, to allow a minimum lot area of 11,578 square
feet (a Variance of 3,422 square feet) for a proposed professional
business office building within the Community Commercial (C-3) Zoning
district.
Kathleen Zeitler, Planner, presented the request. The lot was situated in the County and was
considered a valid non-conforming lot by' Palm Beach County regulations. Ms. Zeitler read the
background and the requirements contained in Section 121.1.c.8.a of the Land Development
Regulations. The applicant was requesting a Variance and staff recommended approval without
conditions.
Michael Hanlon, the developer, HNM Architecture LLC, was present and agreed with the staff
report. The property was never platted, and should have been platted with an additional piece
of land, that being the 30' of right-of-way.
4
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Variance. Ms. Horenburger seconded the motion that
unanimously passed.
It was clarified the presentation and motion was just for the Variance.
Ms. Heavilin requested hearing the next two items, the Annexation and Site Plan together.
There were no objections from the board.
The Office at Bamboo Lane - Annex 06-008 and LUAR 06-021
Agent:
Owner:
Location:
Description:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway Delray Beach, east side of Federal Highway,
south of Bamboo Lane, west of Palmer Road
To Annex the 0.265-acre parcel, to reclassify its land use to Local Retail
Commercial (LRC), and rezone to Community Commercial (C-3) to
construct a professional business office.
Request to amend the Comprehensive Plan Future Land Use Map from
Commercial High with underlying Medium Density Residential (PBC CH/5)
to Local Retail Commercial (LRC); and
Request to rezone from Commercial, General (PBC CG) to Community
Commercial (C-3)
This item was addressed with the New Site Plan below.
The Office at Bamboo Lane/NWSP 06-023
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
New Site Plan
Kathleen Zeitler, presented the request for the Annexation and Land Use Classification Change
and the staff report. The request was consistent with the objectives of the City's Annexation
plans as well as Palm Beach County's plan. There were no impacts on the existing
infrastructure or level of services. The change would require a Future Land Use Map
Amendment showing a change in density. Staff supported the request.
The Site Plan proposed a professional office building with the first story having 555 sJ. of space
consisting of an elevator, lobby and stairwell. The second and third story had 3,471 gross sJ.
of space. There would be 3,234 sJ. of air-conditioned space. The applicant was required to
5
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
provide 25 parking spaces and had complied with that provIsion. They obtained traffic
concurrency and both the Police and Rre Departments approved the request. Staff
recommended approval of the request subject to the 29 conditions associated with it.
Mr. Hanlon, the applicant, agreed with all of the conditions.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Annexation and New Site Plan. Ms. Horenburger
seconded the motion.
Attorney Spillias advised the requests should be approved separately.
Motion
Vice Chair Norem amended his motion to be for the Annexation and Comprehensive Plan Future
Land Use Map Reclassification and Rezoning. Ms. Horenburger seconded the motion.
The placement of the various colors was discussed for clarification.
Vote
Motion passed unanimously.
Motion
Ms. Horenburger moved to approve the New Site Plan subject to all recommendations from
staff. Rev. Chaney seconded the motion.
Mr. Myott asked whether the pervious areas would be landscaped or if pavers would be used.
Mr. Hanlon answered it was landscaped. He also asked about handicapped accessibility to the
elevator lobby. Mr. Hanlon explained the clearances were all 44' minimum.
Ms. Heavilin asked if there were any comments from the surrounding residents. Mr. Hanlon
explained they had an office two lots down from the proposed site. The residents were aware
of the plans and had no objections.
Vote
Motion unanimously passed.
C. Country Inns and Suites/NWSP 06-026
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
New Site Plan
6
: vcr..
~
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Conunission Date Final Form Must be Turned Requested City Commission
Meetine: Dates in to City Clerk's Office Meetinll Dates
c:J August 1, 2006 July 17, 2006 (Noon.) c:J October 3, 2006
c:J August 15,2006 July 31, 2006 (Noon) c:J October 17, 2006
c:J September 6, 2006 August 14, 2006 (Noon) c:J November 8, 2006
c:J September 19,2006 September 5, 2006 (Noon) [8J November 21, 2006
VIII.-PUBLIC tEARING
ITEM L.
Date Final Form Must be Turned
in to City Clerk's Office
.- ~ ,.{
September 18,2006 (NOOc;J
-~i
f'.,
October 2, 2006 (Noonb-,
-<
; 'r
-u
October 16, 2006 (Nool1t.~
- ~-.i
(~"-?
November 6, 2006 (N~
--r,Q
-'M
::.:2>
, '(")
or:
c:J AnnouncementslPresentations c:J City Manager's Report
NATURE OF c:J Administrative c:J New Business
AGENDA ITEM c:J Consent Agenda [8J Legal
c:J Code Compliance & Legal Settlements c:J Unfmished Business
[8J Public Hearing c:J
RECOMMENDATION: Please place this request on the November 21,2006 City Conunission Agenda under
Public Hearing and Legal, Ordinance - First Reading, under the corresponding items for annexation, land use amendment and
rezoning. So that fmal approval of the land use and zoning changes precede consideration of the corresponding site plan
request, staff recommends that this item be heard in conjunction with the public hearing for the annexation, land use and
rezoning items, but tabled to the December 5, 2006 meeting to follow fInal ordinance consideration. The Community
Redevelopment Agency Board on October 25, 2006, recommended that the subject request be approved. Further details
pertaining to the request, see attached Department Memorandum No. 06-177.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
The Offiee @ Bamboo Lane (NWSP 06-023)
Michael Hanlon, HNM Architecture, LLC
Nigel Development, Inc. / Jaime Mayo, President
3847 North Federal Highway, Delray Beach, east side of Federal Highway, south of
Bamboo Lane, west of Palmer Road
Request new site plan approval to construct a 7,497 square foot professional
business office building and related site improvements on 0.265 acre zoned C-3
(Community Commercial).
~,.
City Manager's Signature
DESCRIPTION:
PROGRAM IMPACT:
fiSCAL IMPACT:
ALTERNATIVES:
Assistant to City Manager
CMJ
4J?- L
PlanniIlg and Z~ Director City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Bamboo I..ane\NWSP 06-023\Agenda Item Request Office of Bamboo lane NWSP 06-023 11-21-D6.dot
S,IBULLETINlFORMSIAGENDA ITEM REQUEST FORM.OOC
TO:
THRU:
FROM:
DATE:
PROJEG NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-177
STAFF REPORT
Chair and Members of the Community Redevelopment Agency Board
and City com~s~i~n _
Michael Rumpf F
Planning and Zoning Director
Kathleen Zeitler \~
Planner
October 18, 2006
The Office at Bamboo Lane / NWSP 06-023
New Site Plan
Property Owner:
Agent! Applicant:
Location:
PROJECT DESCRIPTION
Nigel Development, Inc. / Jaime Mayo, President
Michael Hanlon of HNM Architecture, LLC
3847 North Federal Hwy (southeast corner of Federal Hwy and
Bamboo Lane) (see Exhibit "A" - Location Map)
Existing Land Use/Zoning:
Local Retail Commercial (LRC) / Community Commercial (C-3)
Proposed Land Use/Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
East:
No change
Request new site plan approval to construct a 7,497 square foot
professional business office building
11,578 square feet (0.265 acres)
Bamboo Lane (private ingress-egress easement), and farther north is property
classified High Density Residential (HDR) and zoned Infi" Planned Unit
Development (IPUD) (forthcoming Estancia at Boynton Beach project);
Developed commercial property classified as Palm Beach County Commercial High
Intensity (CH/5) land use and zoned Palm Beach County General Commercial (CG)
(Carlson's Lawn and Garden Supply store);
Right-of-way for Palmer Road, and farther east is developed single-family
residential classified as Palm Beach County Medium Density Residential (MR-5) land
use and zoned Palm Beach County Single-Family Residential (RS); and,
Staff Report - Bamboo Lane (NWSP 06-023)
Memorandum No PZ 06-177
Page 2
West:
Site Features:
Proposal:
Concurrency:
Traffic:
School:
Police I Fire:
Utilities:
Drainage:
Right-of-way for Federal Highway, then farther west is developed commercial
property classified as Palm Beach County Commercial High Intensity (CHIS) land
use and zoned Palm Beach County General Commercial (CG) (Cantway Building
Specialties).
According to the survey, the subject site is currently vacant, and has 90 feet of
frontage on Federal Highway, 145 feet of frontage on Bamboo Lane, and 70 feet of
frontage on Palmer Road. Bamboo Lane is an ingress-egress easement
approximately 50 feet in width, and Palmer Road is a 20 foot right-of-way. Both
roads provide primary access to single-family residential lots located east of the
subject property.
BACKGROUND
Michael Hanlon of HNM Architecture, LLC, representing Nigel Development, Inc. is
requesting new site plan approval for the construction of a 7,497 square foot
professional business office building with under-story parking on the 0.265-acre
parcel. The applicant has also requested to annex the subject property (ANEX 06-
008), amend the land use classification from CHIS (PBC) to LRC, and rezone from
CG (PBC) to C-3 (LUAR 06-021).
ANALYSIS
A traffic statement for the project was sent to the Palm Beach County Traffic
Division for concurrency review in order to ensure an adequate level of service. In
a response dated August 21, 2006, Palm Beach County Traffic Division determined
that the project will generate 172 new daily trips which they state constitutes an
"insignificant impact on the roadway network, and therefore meets the Traffic
Performance Standards of Palm Beach County". No building permits are to be
issued for the project after the build-out date of 2008.
School concurrency is not required for this type of project.
Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services.
The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project. Sufficient sanitary sewer and wastewater
treatment capacity is also currently available to serve the project.
Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review (see Exhibit "e" - Conditions of Approval).
Staff Report - Bamboo Lane (NWSP 06-023)
Memorandum No PZ 06-177
Page 3
Driveways:
The site plan (Sheet A-1.0) shows that one (1) access point is proposed from
Bamboo Lane approximately 88 feet east of the west property line of the subject
property. The proposed access drive would be 27 feet in width and provide ingress
and egress. The proposed office building would front Bamboo Lane and have no
direct access to Federal Highway.
Parking:
A professional business office use requires one (1) parking space per 300 square
feet of gross floor area. The site plan (Sheet A-1.0) proposes a 7,497 square foot
office building, which would require a minimum of 25 parking spaces. The site plan
depicts 25 parking spaces, including one (1) space designated for handicap use.
The proposed parking spaces include a mix of surface parking on site and under-
story parking. Since there is no extra parking provided, the site plan notes that
medical offices, which require one parking space per 200 square feet of gross floor
area, would not be allowed.
All spaces, excluding the handicap spaces, would be dimensioned nine (9) feet in
width and 16 feet in length with a 2 foot overhang, for a total size of nine feet by
18 feet. All proposed parking stalls, including the size and location of the handicap
spaces were reviewed and approved by both the Engineering Division and Building
Division.
Landscaping:
The proposed open space or "pervious" area would be 2,590 square feet or 22.4%
of the total lot. The landscape code requires that 50% or more of the plant
material be native species. According to the landscape plan (LA1.0), the applicant
proposes to landscape around the parking areas and building utilizing native
species such as Gumbo Limbo canopy trees and Royal Palm trees, and native
shrubs such as Cocoplum, Beach Sunflower, and Spider Lily.
The proposed landscaping provides a complimentary mix of canopy and palm trees
such as Yellow Elder, Gumbo Limbo, and Royal Palms. All trees would be the
required minimum of 12 feet in height at time of planting. However, trees
proposed around the building must be installed at one-half the height of the
building per the Land Development Regulations (see Exhibit "c" - Conditions of
Approval).
The landscape plan notes indicate that non-potable water will be used as the
source of irrigation for the project. However, if the non-potable water source
proves to be too brackish, and potable water has to be used for irrigation purposes,
then the use of drought-tolerant species shall be utilized, and water conserving
irrigation techniques be applied such as a drip system (see Exhibit "c" - conditions
of approval).
Building and Site: The Office at Bamboo Lane is deSigned as a two (2)-story structure, with under-
story parking. The elevations (sheet A-4.0) indicate the top of the roof at 41 feet in
height, and the top of the parapet at 45 feet, which is the maximum height allowed
in the C-3 zoning district. The ground floor would consist of 555 square feet of
lobby area including an elevator and stairway, and an under-story parking area.
The second and third floor plans (sheet A-1.1) would each consist of 3,471 gross
Staff Report - Bamboo Lane (NWSP 06-023)
Memorandum No PZ 06-177
Page 4
square feet of which 3,234 square feet would be air-conditioned space. The floor
plans indicate offices for future tenants and restrooms. A second stailway is
proposed at the south end of the under-story parking area. The remainder of the
site would consist of surface parking and landscaped areas.
Design:
The modern office building design would include a smooth stucco finish on masonry
walls with 12-inch wide stucco banding, concrete eyebrows at the top of each floor,
and balconies with stainless steel railings. All windows would be clear anodized
aluminum frames with light gray tinted impact resistant glass, including the round
decorative windows. According to the elevations and materials board, the main
body color of the office building would be white: "Brilliant White". The color of the
contrasting trim banding is proposed as a gray: "Platinum Gray", complementing
the stainless steel balcony railings and aluminum reveals. The concrete eyebrows
would be a slate blue: "Province Blue", and provide interest and shadowing on the
building. All paints would be Benjamin Moore.
Signage:
The elevation pages (Sheet A-4.0) show the locations of the wall signs for the
proposed office building (north elevation from Bamboo Lane and west elevation
from Federal Highway, near the building entrance). The signs would have cast
aluminum surface mounted letters in Century Gothic font. No freestanding
monument sign is proposed.
The north elevation is the building front and would include the main wall sign (61
square feet of sign face) at 38 feet in height on the building. In addition, a
rounded concrete wall enclosure would include an identical but smaller wall sign
(16 square feet). Each of these wall signs would identify the name of the building
and website: "The Office @ bamboolane.net". The building address numbers
"3847" (5 square feet) are proposed at approximately 44 feet in height on the
building and would consist of aluminum.
The west elevation is the side of the building seen from Federal Highway and would
include wall signage identical to the Bamboo Lane signage (27 square feet) at a
height of approximately 38 feet on the building. Two (2) additional wall signs (33
square feet each) for tenants would be located approximately 38 feet and 25 feet
in height on the building. Similarly, the building address numbers "3847" (4.5
square feet) are proposed at approximately 44 feet in height on the building and
would consist of aluminum.
Lighting:
The photometric plan (sheetA-O.1) proposes freestanding lighting fixtures, as well
as wall mounted lighting fixtures. The three (3) freestanding pole fixtures would
be 18 feet in height and would be located near the entrance to the site, and in the
parking areas. All proposed lighting will be shielded to direct light down and away
from adjacent properties and rights-of-way.
Art:
An open space is proposed along Bamboo Lane in close proximity to Federal
Highway to exhibit public art, in compliance with the newly adopted requirement
for developments to provide publiC art work. The artwork is proposed as a
sculpture as part of a functional bike rack near the building entrance. This artwork
Staff Report - Bamboo Lane (NWSP 06-023)
Memorandum No PZ 06-177
Page 5
will enhance the ambiance of the proposed development. Ultimate review and
approval of the artist and sculpture is still pending by the Arts Commission.
RECOMMENDATION
Staff has reviewed the applicant's request for new site plan approval and recommends approval of the
request. However, the site plan approval is contingent upon approval of the variance request (ZNCV 06-
011) for minimum lot size in the C-3 zoning district. No building permits shall be issued unless the
variance request is approved. In addition, the new site plan request is contingent upon the approval of
the accompanying prerequisite applications for annexation (ANEX 06-008), land use amendment /
rezoning (LUAR 06-021), and subject to satisfying all comments indicated in Exhibit "(" - Conditions of
Approval. Any additional conditions recommended by the Board or required by City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\Shared\Wp\Projects\Bamboo Lane\NWSP\Slaff Report.doc
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Exhibit "C"
CONDITIONS OF APPROVAL
New Site Plan
Project name: Tbe Office @ Bamboo Lane
File number: NWSP 06-023
Reference: 3rd review plans identified as a New Site Plan with a September 19. 2006 Planning & Zoning date
stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Forestry and Grounds
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments:
I. All comments requiring changes and/or corrections to the plans shall be X
reflected on all appropriate sheets.
2. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
3. Full drainage plans; including drainage calculations, in accordance with the X
LDR, Chapter 6, Article N, Section 5 will be required at the time of
permitting.
4. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
UTILITIES
Comments:
The Office at Bamboo Lane NWSP 06-023
Conditions of Approval
Page 2 0[5
.
DEPARTMENTS INCLUDE REJECT
5. All utility easements and utility lines shall be shown on the site plan and X
landscape plans (as well as the Water and Sewer Plans) so that we may
determine which appurtenances, trees or shrubbery may interfere with
utilities. In general, palm trees will be the only tree species allowed within
utility easements. Canopy trees may be planted outside of the easement so
that roots and branches will not impact those utilities within the easement in
the foreseeable future. The LDR, Chapter 7.5, Article I, Section 18.1 gives
public utilities the authority to remove any trees that interfere with utility
services, either in utility easements or public rights-of-way.
6. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with
20 p.s.i. residual pressure as stated in the LDR, Chapter 6, Article N, Section
16, or the requirement imposed by insurance underwriters, whichever is
greater (CODE, Section 26-16(b)).
7. Remove reference to "by others" for sanitary sewer service lateral on civil X
sheet I of 2.
"---
8. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand. Show proposed meter size on the
plans.
9. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
10. Utility construction details will not be reviewed for construction acceptability X
at this time. All utility construction details shall be in accordance with the
Utilities Department's "Utilities Engineering Design Handbook and
Construction Standards" manual (including any updates) and will be
reviewed at the time of construction oermit aoolication.
FIRE
Comments: None X
POLICE
Comments:
11. Staff recommends that all exterior doors be equipped with security hinges and X
be reinforced with case hardened strike plate.
12. Staff recommends "-"-
that the building be pre-wired for CCTV and alann X
systems.
- _-L_.
The Office at Bamboo Lane NWSP 06-023
Conditions of Approval
Page 3 of5
DEPARTMENTS INCLUDE REJECT
13. Staff recommends that glass perimeter doors be equipped with case hardened X
guard rings to protect the mortise lock cylinder.
BUILDING DIVISION
Comments:
14. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
15. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the state of Florida
shall be submitted for review at the time of permit application.
16. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
17. Identify within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building. Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
. The design professional-of-record for the project shall add the following text
to the site data. "The proposed finish floor elevation _' _ NGVD is
above the highest 100-year base flood elevation applicable to the building
site, as determined by the SFWMD's surface water management construction
development regulations."
. From the FIRM map, identify in the site data the title of the flood zone that
the building is located within. Where applicable, specify the base flood
elevation. If there is no base flood elevation, indicate that on the plans.
. Identify the floor elevation that the design professional has established for
the building within the footprint of the building that is shown on the
drawings titled site plan, floor plan and paving/drainage (civil plans).
18. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available.
19. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the permit
shall be submitted at the time of permit application, F.S. 373.216.
The Office at Bamboo Lane NWSP 06-023
Conditions of Approval
Page 4 of 5
, "
DEPARTMENTS INCLUDE REJECT
20. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application: The full name of the
project as it appears on the Development Order and the Commission-
approved site plan. The total amount paid and itemized into how much is for
water and how much is for sewer. (CBBCO, Chapter 26, Article II, Sections
26-34).
21. At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of setting up property and ownership in the City computer,
provide a copy of the recorded deed for each lot, parcel, or tract. The recorded
deed shall be submitted at time of permit review.
22. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
23. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building permit application at the time of application submittal.
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALIST
Comments: None X
PLANNING AND WNING
Comments:
--
24. Approval of this project is contingent upon the approval of the accompanying X
requests for annexation (ANEX 06-008) and land use amendment / rezoning
(LUAR 06-021).
25. Site plan approval is contingent upon approval of the variance request to X
minimum lot size. No building permits shall be issued unless the variance
request is approved.
- ~.-
26. It is the applicant's responsibility to ensure that the application requests are X
publicly advertised in accordance with Ordinance 04-007.
-.---....- ---.-...-
The Office at Bamboo Lane NWSP 06-023
Conditions of Approval
Page50f5
DEPARTMENTS INCLUDE REJECT
27. If potable water is used for inigation purposes, the use of drought tolerant X
plant species (per the South Florida Water Management District Manual)
shall be maximized, and the inigation system should have water conserving
designs (such as a drip system), where possible.
28. The trees proposed around the proposed office building must be installed at Yz X
the building height ofthe building (Chapter 7.5, Article II, Section S.M.).
29. The applicant is responsible for compliance with Ordinance 05-060, the "Art X
in Public Places" program.
COMMUNITY REDEVELOPMENT STAFF COMMENTS
Comments: None X
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
COMMENTS
Comments:
None X
ADDITIONAL CITY COMMISSION COMMENTS
Comments:
To be determined.
MWR!kz
S:IPlanningISHAREDlWPIPROJECTSIBamboo LanelNWSP 06-023ICOA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
The Office at Bamboo Lane
APPLICANT:
Jaime Mayo, Nigel Development, Inc.
APPLICANT'S AGENT:
Michael Hanlon, HNM Architecture, LLC
AGENT'S ADDRESS:
3705 North Federal Highway, Delray Beach, FL 33483
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21, 2006
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct a 7,497 square foot
professional business office building on a 0.265-acre parcel in the
Community Commercial (C-3) zoning district.
LOCATION OF PROPERTY: 3847 North Federal Highway (see Exhibit "A" - Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "c" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
SlPlanning\SHARED\WP\PROJECTS\Bamboo LaneINWSP 06-023\DO.doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
bringing a draft development agreement to the board by November. This notice was a statutory
requirement needed to dispose of the property and was also part of the Heart of Boynton
(HOB) plan to construct single-family homes on the west side of Seacrest.
Motion
Vice Chair Norem moved to approve staffs recommendation as written. Ms. Horenburger
seconded the motion.
There were no public comments received.
Mr. Myott explained the board does not typically see Site Plans for single-family homes. He
asked, since the lots were non-conforming whether a Site Plan would be provided and thought
they would be helpful. Ms. Brooks responded the Site Plans would be a deliverable in the
development agreement along with a timeline.
Vote
Motion unanimously passed.
Attorney Ken Spillias explained the remaining agenda items were quasi-judicial proceedings. He
asked the board if there were any ex parte communications. There were no communications
reported. Attorney Spillias administered the oath to all individuals who would be testifying.
B. The Office at Bamboo LanejZNCV 06-011
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 6.C.3, requiring a minimum lot
area of 15,000 square feet, to allow a minimum lot area of 11,578 square
feet (a Variance of 3,422 square feet) for a proposed professional
business office building within the Community Commercial (C-3) Zoning
district.
Kathleen Zeitler, Planner, presented the request. The lot was situated in the County and was
considered a valid non-conforming lot by Palm Beach County regulations. Ms. Zeitler read the
background and the requirements contained in Section 121.1.c.8.a of the Land Development
Regulations. The applicant was requesting a Variance and staff recommended approval without
conditions.
Michael Hanlon, the developer, HNM Architecture LLC, was present and agreed with the staff
report. The property was never platted, and should have been platted with an additional piece
of land, that being the 30' of right-of-way.
4
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Variance. Ms. Horenburger seconded the motion that
unanimously passed.
It was clarified the presentation and motion was just for the Variance.
Ms. Heavilin requested hearing the next two items, the Annexation and Site Plan together.
There were no objections from the board.
The Office at Bamboo Lane - Annex 06-008 and LUAR 06-021
Agent:
Owner:
Location:
Descri ption:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway Delray Beach, east side of Federal Highway,
south of Bamboo Lane, west of Palmer Road
To Annex the 0.265-acre parcel, to reclassify its land use to Local Retail
Commercial (LRC), and rezone to Community Commercial (C-3) to
construct a professional business office.
Request to amend the Comprehensive Plan Future Land Use Map from
Commercial High with underlying Medium Density Residential (PBC CHIS)
to Local Retail Commercial (LRC); and
Request to rezone from Commercial, General (PBC CG) to Community
Commercial (C-3)
This item was addressed with the New Site Plan below.
.
Agent:
Owner:
Location:
Description:
Michael Hanlon, HNM Architecture, LLC
Jaime Mayo, Nigel Development, Inc.
3847 N Federal Highway (SE corner of N Fed. Hwy. and Bamboo Lane)
New Site Plan
Kathleen Zeitler, presented the request for the Annexation and Land Use Classification Change
and the staff report. The request was consistent with the objectives of the City's Annexation
plans as well as Palm Beach County's plan. There were no impacts on the existing
infrastructure or level of services. The change would require a Future Land Use Map
Amendment showing a change in density. Staff supported the request.
The Site Plan proposed a professional office building with the first story having 555 sJ. of space
consisting of an elevator, lobby and stairwell. The second and third story had 3,471 gross sJ.
of space. There would be 3,234 sJ. of air-conditioned space. The applicant was required to
5
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
provide 25 parking spaces and had complied with that provIsion. They obtained traffic
concurrency and both the Police and Fire Departments approved the request. Staff
recommended approval of the request subject to the 29 conditions associated with it.
Mr. Hanlon, the applicant, agreed with all of the conditions.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Annexation and New Site Plan. Ms. Horenburger
seconded the motion.
Attorney Spillias advised the requests should be approved separately.
Motion
Vice Chair Norem amended his motion to be for the Annexation and Comprehensive Plan Future
land Use Map Reclassification and Rezoning. Ms. Horenburger seconded the motion.
The placement of the various colors was discussed for clarification.
Vote
Motion passed unanimously.
Motion
Ms. Horenburger moved to approve the New Site Plan subject to all recommendations from
staff. Rev. Chaney seconded the motion.
Mr. Myott asked whether the pervious areas would be landscaped or if pavers would be used.
Mr. Hanlon answered it was landscaped. He also asked about handicapped accessibility to the
elevator lobby. Mr. Hanlon explained the clearances were all 44' minimum.
Ms. Heavilin asked if there were any comments from the surrounding residents. Mr. Hanlon
explained they had an office two lots down from the proposed site. The residents were aware
of the plans and had no objections.
Vote
Motion unanimously passed.
C. Country Inns and SUites/NWSP 06-026
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
New Site Plan
6
/qr
t
Requested City Commission
Meetinl! Dates
c:J August 1,2006
c:J August 15,2006
c:J September 6, 2006
c:J September 19,2006
NATURE OF
AGENDA ITEM
VIII.-PUBLIC LEARING
ITEM M,
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Connnission
Meetinl! Dates
Date Final Form Must be Turned
in to City Clerk's Office
July 17,2006 (Noon.) c:J October 3, 2006
July 31, 2006 (Noon) c:J October 17, 2006
August 14,2006 (Noon) c:J November 8, 2006
September 5, 2006 (Noon) [8J November 21, 2006
September 18, 2006 (Noon) ,
CJ
Cktober2,2006 (Noon) -~i
N
IT.
October 16, 2006 (Noon)
'-0
"-:-:.-;
.c~
-:;:;.:~
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::c
November 6, 2006 (NOOI1) ,
~:'
'-'1
o AnnouncementslPresentations
c:J Administrative
c:J Consent Agenda
o Code Compliance & Legal Settlements
[8J Public Hearing
c:J City Manager's Report
c:J New Business
c:J Legal
c:J Unfmished Business
c:J
RECOMMENDATION: Please place this request on the November 21, 2006 City Conunission Agenda under
Public Hearing. The Community Redevelopment Agency Board on October 25, 2006, recommended that the subject request
be approved, subject to all staff comments. For further details pertaining to the request, see attached Department
Memorandum No. 06-190.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Country Inns & Suites (NWSP 06-026)
Robert Currie of Currie, Sowards, Aguila Architects
Anand Patell LLC
2201 South Federal Highway
Request for new site plan approval to construct a 62 room hotel and related site
improvements on a 0.91-acre parcel zoned C-3 (Community Commercial).
~
~ ~ ~ew
~~~
C}IM/
~b
City Manager's Signature
~ t/ .;!: Assistant to City Manager
Planning ~g Director City Attorney I Finance
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\NWSP 06-026\Agenda Item Request Country Inn & Ssuites NWSP 06-026 11-21-06.dot
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-190
STAFF REPORT
TO:
Chair and Members
Community Redevelopment Agency Board and City Commission
~.,~. ~
Michael Rumpf.~
Planning and Zoning Director
Ed Breese ~
Principal Planner
THRU:
FROM:
DATE:
October 11, 2006
PROJECT NAME/NO:
Country Inns & Suites / NWSP 06-026
REQUEST:
New Site Plan
PROJECT DESCRIPTION
Property Owner:
Anand Patel, LLC (Anand Patel, Managing Partner)
Applicant:
Anand Patel, LLC (Anand Patel, Managing Partner)
Agent:
Robert Currie of Currie Sowards Aguila Architects
Location:
2201 S. Federal Highway (see Location Map - Exhibit "AU)
Existing Land Use/Zoning:
Local Retail Commercial (LRC) / Community Commercial
(C-3)
Proposed Land Use/Zoning:
No change proposed
Proposed Use:
62 room Hotel on a 0.91 acre site
Acreage:
0.91 acres (39,502 sf)
Adjacent Uses:
North:
Right-of-way for NE 21st Street, then farther north is developed commercial
property (The Palace Game Room) designated Local Retail Commercial (LRC) and
zoned Community Commercial (C-3);
South:
Developed parcel (Fairfield Apartments) designated High Density Residential (HDR)
and zoned Multi-Family Residential (R-3);
East:
Right-of-way for Federal Highway, then farther east is developed residential
(Tuscany on the Intracoastal) designated High Density Residential (HDR) and
zoned Multi-Family Residential (R-3); and
Staff Report - Country Inns & Suites (NWSP 06-026)
Memorandum No PZ 06-190
Page 2
West:
Proposal:
Developed parcel (Golden Sands Inn) designated Local Retail Commercial (LRC)
and zoned Community Commercial (C-3).
BACKGROUND
The applicant is proposing a sixty-two (62) room hotel, located on the west side of
Federal Highway, on the south side of SE 21st Avenue. There is currently a vacant
structure on the site, formerly a Denny's restaurant, which will be removed with the
proposed improvements. Approval of the site plan will be contingent upon the
approval of the accompanying request for height exception for architectural building
features (HTEX 06-008).
Site Characteristic: According to the survey, the site is relatively rectangular in shape, with
approximately 250 feet of frontage on Federal Highway and 170 feet in depth along
SE 21st Avenue. As noted above, there are building and parking lot improvements
currently existing on the site from the former Denny's restaurant.
Concurrency:
Traffic:
Drainage:
School:
Driveways:
ANALYSIS
A traffic statement for this project was submitted and sent to the Palm Beach
County Traffic Division for their review and approval. As of this date, the City has
not received a Traffic Division confirmation that this project meets the Traffic
Performance Standards of Palm Beach County, and therefore a condition of
approval will require proof of concurrency approval prior to the issuance of the first
permit (see Exhibit "C" - Conditions of Approval).
Conceptual drainage information was provided for the City's review. The City's
concurrency ordinance requires drainage certification at time of site plan approval.
The Engineering Division is recommending that the review of specific drainage
solutions be deferred until time of permit review, when more complete engineering
documents are required (see Exhibit "C" - Conditions of Approval). The drainage
design shall conform to the requirements of the City of Boynton Beach, South
Florida Water Management District, and the Lake Worth Drainage District (LWDD).
School concurrency is not required for this type of project.
The existing site has driveways on both Federal Highway and SE 21st Avenue. The
hotel project proposes to only have one ingress/egress point to the parcel, off of SE
21st Avenue. This would occur along the subject parcel's northwest property line,
and comply with the CRA's Urban Design Guidelines, encouraging access points to
be located on side streets when possible, as opposed to directly on the major
thoroughfare.
Staff Report - Country Inns & Suites (NWSP 06-026)
Memorandum No PZ 06-190
Page 3
Parking Facility: A hotel use requires one and one-quarter (1.25) parking spaces per hotel unit.
Therefore, the 62 hotel units require 78 parking spaces. The site plan (sheet
A1.01) shows that 78 parking spaces are proposed to meet this requirement. The
hotel structure would be constructed over a portion of the surface parking, with 36
spaces inside the parking structure and 42 surface parking spaces immediately west
of the building. The parking spaces would be dimensioned nine (9) feet in width by
18 feet in length. The handicap spaces would be 12 feet in width with five (5) feet
of striping by 18 feet in length. As proposed, the vehicular back-up distance would
be 25 feet in width to comply with the Engineering Standards. The parking lot
lighting is shown on the photometric plan (sheet PM-1). According to the
photometric plan, the proposed lighting levels near the perimeters would be
minimal. It should have no adverse affect on the neighboring properties, while
meeting the desire of the Police Department to appropriately illuminate the
understory parking for adequate safety precautions.
Landscaping: The proposed pervious area of the parcel equals 5,887 square feet or 14.9% of the
site. The landscape plan (Sheet l-l) indicates that approximately 83% of the trees,
63% of the palms and 72% of the shrubs and groundcover would be native.
The width of the east (front) landscape buffer along Federal Highway would range
between 7.5 and 5 feet in width, following the variation in front fac;ade stepbacks
along the east building elevation, and in compliance with the CRA's Urban Design
Guidelines. This buffer would contain Carpenter Palm trees, Ligustrum trees,
Bougainvillea, Dwarf Yaupon, Rrebush, Variegated Schefflera, Croton and Gold
Mound Duranta. The north (side) landscape buffer would be approximately 10 feet
in width and contain Royal Palm, Sabal Palm and Double Alexander Palm trees,
Yellow Elder and Crape Myrtle trees, Firebush and Gold Mound Duranta. The width
of the west (rear) landscape buffer, abutting the existing Golden Sands Inn, would
be 5 feet in width and would contain East Palatka Holly trees, Sabal palms and
Redtip Cocoplum hedges. Finally, the width of the south (side) landscape buffer
would be a 10 foot wide planting area and would contain the same Redtip
Cocoplum hedges and existing Live Oak, Pigeon Plum and Areca Palm trees, as well
as new Sabal and Carpenter Palm trees. As depicted on Sheet l-4, the applicant
proposes to plant palms at approximately one-half (1/2) the building height to
enhance the building facades.
At the intersection corner of Federal Highway and SE 21st Avenue, the applicant
proposes to construct a reflecting pool with cascading water and metal sculptures
within the water, in conjunction with the Art in Public Places requirements. The
reflecting pool would be surrounded by low plantings, including annuals and small
decorative palm trees (Cat Palms) and would have built in bench seating.
Building and Site: The maximum height allowed for new buildings in the C-3 zoning district is 45 feet
/4 stories. According to Sheet A3.01, the proposed building is designed as a four
(4)-story structure, with the first floor consisting of understory parking. The roof
design consists of a series of gable roofs, with the height of the tallest section at 44
feet - 9 inches. Additionally, two (2) decorative dormers have been place above
Staff Report - Country Inns & Suites (NWSP 06-026)
Memorandum No PZ 06-190
Page 4
Design:
Signage:
the roofline, which were proposed to comply with the CRA Urban Design
Guidelines, in an effort to provide roofline breaks and add interest to the building
elevations. These dormers, while enhancing the elevations, increase the building
height from 44 feet - 9 inches to 53 feet - 7 inches, approximately nine (9) feet
above the maximum allowed height. The applicant therefore is requesting a height
exception of nine (9) feet above the maximum building height of 45 feet allowed in
the C-3 zoning district (HTEX 06-008). Approval of the site plan is contingent upon
simultaneous approval of the height exception (see Exhibit "c" - Conditions of
Approval). The required front setback in the C-3 zoning district with the Urban
Commercial Overlay requirements is between 5 and 15 feet; the building would be
setback between 5 and 7.5 feet, in compliance with this requirement. The required
interior side setback (south) is zero to 15 feet. The project again complies this
requirement, with the building setback 10 feet from the south property line. The
required north (comer) side setback is 10 to 15 feet, and the site plan provides
approximately a 10 foot setback. The building would be nearly 62 feet from the
west (rear) property line, where a minimum of 20 feet would be required. The site
plan shows that the dumpster enclosure is proposed at the northwestern portion of
the lot. It is landscaped on three (3) sides as required by code. The Engineering
Division of Public Works has approved its location and angle with respect to the
facilitation of trash removal. The proposed building and site design would generally
meet code requirements when staff comments are incorporated into the permit
drawings.
The proposed building design is compatible with the surrounding built environment
and would generally enhance the overall appearance of the area. The architecture
has been enhanced to provide the appearance of some of the Key West-themed
multifamily projects on South Federal Highway, as opposed to that of a typical
hotel. The building would have formed stucco siding, which provides the
appearance of shiplap siding. The roof has a standing seam metal gable profile,
typical again of buildings in Key West and South Florida in general. The principle
building colors are soft pastels, again reminiscent of Key West. The body of the
wall area, which contains the greatest portion of mass, would be painted two-tone,
alternating with the articulated portions of the building. The first color would be a
soft yellow color (Sherwin Williams - "Friendly Yellow" #6680) and the second a
soft peach color (Sherwin Williams - "Sociable" #6359). Other wall accent colors
proposed at various locations along the base of the building is a brick/terra cotta
color (Sherwin Williams - "Toile Red"#0006). The accent moldings and trim would
be white (Sherwin Williams - "Ibis White" #7000) and the balcony railings and
shutters would be a soft green color (Sherwin Williams - "Restful" #6458). The
standing seam metal roof is proposed as a gray (Sherwin Williams - "Gray Matters"
#7066).
The building elevation sheets (A3.01 & A3.02) indicate the proposed location and
areas for wall signs, one on the east (Federal Highway) elevation and one on the
west (parking lot) elevation. The east elevation signage is proposed as a 14"
lettered etched glass sign in the top center window, stating Country Inns & Suites,
with a small logo. The west elevation signage is proposed as 18" raised aluminum
letters, stating Country Inns & Suites, with a small logo as well. The site plan
Staff Report - Country Inns & Suites (NWSP 06-026)
Memorandum No PZ 06-190
Page 5
(Sheet A1.01) shows that a freestanding monument sign is proposed at the
northeast corner of the property. It would be setback a minimum of 10 feet from
the property lines and would be on the elevated landscape area, behind the
cascading water associated with the reflecting pool with metal sculptures. The
detail of the proposed monument sign shows that the structure would be four (4)
feet in height and approximately 8 feet in width and would contain stainless steel
lettering, matching that proposed on the west elevation of the building, placed on a
black granite slab background.
RECOMMENDATION:
The Technical Application Review Team (TART) has reviewed this request for new site plan approval.
Staff recommends approval, contingent upon successfully satisfying all comments indicated in Exhibit "C"-
Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\ NWSP 06-026\Staff Report.doc
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EXHIBIT "C"
CONDITIONS OF APPROVAL
Project name: Country Inns & Suites
File number: NWSP 06-026
nd
Reference: 2 review plans identified with a September 26, 2006 Planning & Zoning date stamp marking.
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- Solid Waste
Comments:
1. Prior to permit application contact the Public Works Department (561-742- X
6200) regarding the storage and handling of refuse per the CODE, Section
10-26 (a).
2. At time of permitting, provide a dumpster enclosure detail in compliance X
with City code.
PUBLIC WORKS- Traffic
Comments:
3. Provide a notice of concurrency (Traffic Performance Standards Review) X
from Palm Beach County Traffic Engineering, prior to issuance of first
permit.
4. On the Site and Civil plans, show and identifY all necessary traffic control X
devices such as stop bars, stop signs, double yellow lane separators striping,
directional arrows and "Do Not Enter" signage, etc. See City Standard
Drawings "K" Series for striping details.
PUBLIC WORKS - Forestry & Grounds
Comments:
5. Show sight triangles on the Landscape plans (LDR, Chapter 7.5, Article II, X
Section 5 .H.) Reference FDOT Standard Index 546 for the sight triangles
on Federal Highway.
--
UTILITIES
Comments:
6. No utility plan was included with this submittal, therefore this plan is X
considered incomplete as submitted. However, the Preliminary Engineering
Plan (Sheet I of I) reflects an existing site located within the Utilities'
service area, and is located where utility support is available. A simple
"connect lateral (or tap) here" is not acceptable, even for a conceptual
submittal. Thereforc we are providing only a cursory review of the
proposed site plans as submitted at this time. Additional comments may be
required after a utility plan has been submitted.
7. Palm Beach County Health Department pennits may be required for the X
water and sewer systems serving this project (CODE, Section 26-12).
~..- ----'
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
8. At time of permitting, fire flow calculations will be required demonstrating X
the City Code requirement of 1,500 g.p.m. (500 g.p.rn. some residential
developments) with 20 p.s.i. residual pressure as stated in the LDR, Chapter
6, Article IV, Section 16, or the requirement imposed by insurance
underwriters, whichever is greater (CODE, Section 26-16(b)).
9. The CODE, Section 26-34(E) requires that a capacity reservation fee be X
paid for this project either upon the request for the Department's signature
on the Health Department application forms or within seven (7) days of site
plan approval, whichever occurs first. This fee will be determined based
upon final meter size, or expected demand.
10. Water and sewer lines to be owned and operated by the City shall be X
included within utility easements. Please show all proposed easements on
the engineering drawings, using a minimum width of 12 feet. The
easements shall be dedicated via separate instrument to the City as stated in
CODE Sec. 26-33(a).
11. This office will not require surety for installation of the water and sewer X
utilities, on condition that the systems be fully completed, and given to the
City Utilities Department before the first permanent meter is set. Note that
setting of a permanent water meter is a prerequisite to obtaining the
Certificate of Occupancy.
12. A building permit for this project shall not be issued until this Department X
has approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
13. PVC material not permitted on the City's water system. All lines shall be X
DIP.
14. Utility construction details will not be reviewed for construction X
acceptability at this time. All utility construction details shall be in
accordance with the Utilities Department's "Utilities Engineering Design
Handbook and Construction Standards" manual (including any updates)
and will be reviewed at the time of construction permit application.
FIRE
Comments:
15. This building will require a full NFP A 13 fire sprinkler system, per City X
Ordinance Chapter 9, section 7-3.2(4) and standpipes. Provide water supply
information for these systems and all the required fire hydrants. This
information shall include a flow test performed by the Boynton Beach Fire
Department within the last six months, using the water supply lines that will
serve this properly.
POLICE
DEPARTMENTS INCLUDE REJECT
Comments: None X
ENGINEERING DIVISION
Comments:
16. All comments requiring changes and/or corrections to the plans shall be X
reflected on all appropriate sheets.
17. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory
Review Team (TART) process does not ensure that additional comments
may not be generated by the Commission and at permit review.
..~
18. Provide an engineer's certification on the Drainage Plan as specified in X
LDR, Chapter 4, Section 7.F.2.
19. Specify storm sewer diameters, inlets types, etc. on drainage plan. Indicate X
grate, rim and invert elevations for all structures. Indicate grade of storm
sewer segments. Indicate material specifications for storm sewer.
20. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
.-
21. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards"
and will be reviewed at the time of construction permit application.
BUILDING DIVISION
Comments:
22. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical
Advisory Review Team) process does not ensure that additional comments
may not be generated by the commission and at permit review.
.--
23. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or
structure shall be determined by the provisions of ASCE 7, Chapter 6, and
the provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that
are signed and sealed by a design professional registered in the state of
Florida shall be submitted for review at the time of permit application.
-
24. Every building and structure shall be of sufficient strength to support the X
loads and forces encountered per the 2004 FBC, Section 1607 and Table
1607.1. Indicate the live load (pst) on the plans for the building design.
--
25. Buildings three-stories or higher shall be eouiooed with an automatic X
--~-_...-
Conditions of Approval
4
DEPARTMENTS INCLUDE REJECT
sprinkler system per F.S. 553.895. Fire protection plans and hydraulic
calculations shall be included with the building plans at the time of pernrit
application.
26. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
27. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are
readily available.
28. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the
pernrit shall be submitted at the time ofpernrit application, F.S. 373.216
29. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building pernrit application:
I) The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
2) The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
30. At time of pernrit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up property and ownership in the City
computer, provide a copy of the recorded deed for each lot, parcel, or tract.
The recorded deed shall be submitted at time of permit review.
31. Pursuant to approval by the City Commission and all other outside X
agencies, the plans for this project must be submitted to the Building
Division for review at the time of permit application submittal. The plans
must incorporate all the conditions of approval as listed in the development
order and approved by the City Commission.
32. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton
Beach Fire Department, the City's GIS Division, and the Palm Beach
County Emergency 911.
3) Palm Beach County Planning, Zoning & Building Division, 100
Australian Avenue, West Palm Beach, Florida (Sean McDonald - 561-
233-5013)
4) United States Post Office, Boynton Beach (Michelle Bullard - 561-734-
0872)
33. This structure meets the definition of a threshold building per F .S. X
553.71(7) and shall comply with the requirements of F.S. 553.79 and the
CBBA to the 2004 FBC, Sections 109.3.6.1 through 109.3.6.6.
The following information must be submitted at the time of pernrit
application:
DEPARTMENTS fNCLUDE REJECT
5) The structural inspection plan must be submitted to the enforcing agency
prior to the issuance of a building permit for the construction of a
threshold building.
6) All shoring and re-shoring procedures, plans and details shall be
submitted.
7) All plans for the building that are required to be signed and sealed by the
architect or engineers of record shall contain a statement that, to the best
of the architect's or engineer's knowledge, the plans and specifications
comply with the applicable fire safety standards as determined by the
local authority in accordance with this section and F.S. Section 633.
PARKS AND RECREATION
Comments: Nonc X
FORESTERlENVIRONMENT ALIST
Comments:
34. Irril!ation Plan Turf and landscape (bedding plants) areas should be X
designed on separate zones and time duration for water conservation.
35. Trees should have separate irrigation bubblers to provide water directly to X
the root ball. [Environmental Regulations, Chapter 7.5, Article 11 Sec. 5.
C.2.]
PLANNING AND WNING
Comments:
-
36. Approval of the new site plan is subject to approval of the associated height X
exception (HTEX 06-008).
37. Use of paver brick sidewalks in City right-of-way requires executed X
agreement with City.
38. Pavers and pattern intended for installation within City right-of-way shall X
match that previously established by the City. -- --
39. It is the applicant's responsibility to ensure that the new site plan is publicly X
advertised in accordance with Ordinance 04-007.
40. The applicant is responsible for compliance with Ordinance 05-060, the X
"Art in Public Places" Program and must demonstrate their oarticioation.
41. If for any reason, potable water use becomes necessary, the use of drought X
tolerant plant species (per the South Florida Water Management District
Manual) shall be maximized and the irrigation system should have water
conservation designs (such as a drio svste~), where possible.
42. If it can be demonstrated at time of permitting that the east elevation of the X
garage does not require all the louvered openings currently depicted on the
plans, replace those not required by code for ventilation purposes, with faux
window features to improve similarity with upper windows as well as to
provide a more engaging facade with the nedestrian street environment.
43. Further articulate the east (front) entry in accordance with recommended X
CRA design guidelines including greater architectural detail in the canopy
and other defining and raised/recessed elements. Staff recommends that the
trellis elements be reduced to be more subordinate and an accent to the ---,----
Conditions of Approval
6
I DEPARTMENTS I INCLUDE I REJECT I
greater entrance features described above.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be determined.
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\NWSP 06-026\COA..doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Country Inns & Suites
APPLICANT'S AGENT: Currie, Sowards, Aguila Architects
APPLICANT'S ADDRESS: 134 NE 1st Avenue, Deiray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 21,2006
TYPE OF RELIEF SOUGHT: Request New Site Plan Approval to construct a 62 room hotel on a 0.91
acre parcel.
LOCATION OF PROPERTY: 2201 South Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X TH IS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "c" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:IPlanningISHAREDlWPIPROJECTS\Country Inns & SuiteslNWSP 06-026IDO.doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
provide 25 parking spaces and had complied with that provIsion. They obtained traffic
concurrency and both the Police and Fire Departments approved the request. Staff
recommended approval of the request subject to the 29 conditions associated with it.
Mr. Hanlon, the applicant, agreed with all of the conditions.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Motion
Vice Chair Norem moved to approve the Annexation and New Site Plan. Ms, Horenburger
seconded the motion.
Attorney Spillias advised the requests should be approved separately.
Motion
Vice Chair Norem amended his motion to be for the Annexation and Comprehensive Plan Future
Land Use Map Reclassification and Rezoning. Ms. Horenburger seconded the motion.
The placement of the various colors was discussed for clarification.
Vote
Motion passed unanimously.
Motion
Ms. Horenburger moved to approve the New Site Plan subject to all recommendations from
staff. Rev. Chaney seconded the motion.
Mr. Myott asked whether the pervious areas would be landscaped or if pavers would be used,
Mr. Hanlon answered it was landscaped. He also asked about handicapped accessibility to the
elevator lobby. Mr. Hanlon explained the clearances were all 44' minimum.
Ms. Heavilin asked if there were any comments from the surrounding residents. Mr. Hanlon
explained they had an office two lots down from the proposed site. The residents were aware
of the plans and had no objections.
Vote
Motion unanimously passed.
Country Inns arid Suites/NWSP 06-0261
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
New Site Plan
6
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Ed Breese, Principal Planner, presented the request, which was located at the former Denny's
location. The Denny's would be removed to construct the hotel. There would be a three-story
structure constructed. Staff had requested dormers be added to the roofline to create visual
interest and recommended approval of the Site Plan and the Height Exception. Staff did not
believe there would be any injurious actions as a result of that roofline addition. It provided the
look the City was developing. The structure was designed in the Old Florida style.
Mr. Bob Currie, Currie Sowards Aquila Architects, and Anad Patel, the owner, were present.
Mr. Currie gave a PowerPoint presentation of the project that encompassed aerials of the
location, and the Site Plan with parking in the back and underneath. The elevation and public
art, which was a fountain proposed for the corner of Federal Highway was also shown. This
hotel would have a pool on the second floor, and would be comprised of suites and doubles,
having a total of 62 rooms. The structure replaced an existing abandoned property and would
create employment opportunities.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Mr. Phillip Gordon, owned property next door to the proposed site. He and others present
represented the board of Fairfield. They were concerned about the property behind the
proposed site being owned by the same person and they reported the property had not been
managed. They did not want the same type of problems to exist on the site. In the past there
were over 284 calls to the Boynton Beach Police Department for activities occurring on the
property behind the proposed site. Additionally, the residents reported when they painted their
homes, they painted all four sides out of consideration for their neighbors. Mr. Gordon reported
the applicant only painted the front and he could attest to the issues with the Police
Department.
Ms. Nancy Lynn, of Fairfield, was concerned about the hotel and if it did not succeed. She
noted Ramada Inn, located on Federal Highway closed down, and the property was turned into
an assisted living facility. She wanted to know what would happen if the hotel did not stay in
business.
Cathy Volpe, an alternate on the Fairfield Board, reported there were incidents on the
property. She advised the owner tried to put a laundry room on the premises without permits.
Fairfield residents were trying to increase the value of their properties. If the applicant could
not fill his rooms, she wanted to know if he would lower the price of the rooms and let the
clientele that presently frequented the property have access to the hotel. She explained the
Police have been there numerous times and a back window was shot out. She wanted a
guarantee that the owner would clean up the premises. She explained the residents were
afraid.
Mr. Currie explained the Inn was a franchise and there were requirements and standards
involved in its operation. It was a monitored facility and it would be a better alternative than
the Denny's.
7
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Mr. Anand Patel, 648 Riviera Drive, was present and explained the property in the back was
owned by his cousin, and he would speak to him about it.
Ms. Volpe contended Mr. Patel was associated with the hotel in the back. There was a Golden
Sands Hotel sign in the Denny's window. Mr. Patel responded he has no control over how the
hotel in the back was managed and commented he would take the sign down.
Ms. Horenburger asked how Mr. Patel would attract a good clientele with the other clientele
existing in the back. She expressed concern about Fairfield and had previously brought the
matter to Code Enforcement because there was an issue with discarded furniture in front of
Fairfield. She thought the whole area needed to be cleaned up. The Inn was a good step
towards doing so.
Mr. Myott asked about the ground floor, which was for parking with the exception of the lobby
and about the reception desk. He disagreed with that aspect of the plan and thought it was not
a high quality type of Inn. He did not think the way the plans were laid out were appropriate
for a redevelopment area.
Ms. Brooks explained the project was a franchise that came with a certain design box. When
staff first reviewed the original plans, they were lacking. Staff worked with the architect and
the applicant, going through three reviews to make it acceptable, and making it more urban
and street friendly. The applicant complied with everything they asked for. As staff, she
reported, they cannot make a determination of whether they like a certain brand of hotel, only
whether it meets the Code and CRA plan guidelines. The applicant had gone above and beyond
those standards.
Ms. Horenburger asked whether there was a real lobby and if it had adequate parking. Mr.
Currie showed her pictures of the lobby, and there was adequate parking.
Mr. Myott was surprised that the Police Department had no comments. There would be security
cameras and clear glass on both sides of the lobby. Originally, there were comments from the
Police Department, but each time the plan was reviewed, the comments were addressed.
Motion
Rev. Chaney moved to approve the Site Plan with all conditions. Ms. Heavilin seconded the
motion. The Secretary called the roll. Motion passed 5 - 2, with Messrs. Myott and Sims
dissenting.
Country Inns and SuitesfHTEX 06-008
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
Height Exception
8
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FAIRFIELD APARTMENT CONDOMINIUMS CVyYI~"
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Boynton Beach, FL 33435 C '~ f\ j
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9
Community Redevelopment Agency Board
City of Boynton Beach, Florida
915 South Federal Highway
Boynton Beach, FL 33435
November 2, 2006
NOV - J 2006
Re: 2201 South Federal Highway
Request by Anand Patel for a 58,129 square foot, 62 room hotel in a C-3
zoning district on a .91 acre parcel
Dear Members of the Community Redevelopment Agency Board:
As you are aware, representatives from our Association were in attendance at the
hearing held on Wednesday, October 25, 2006 at 6:30 p.m., regarding the above
referenced Request. Fairfield Condominiums is adamantly opposed to the above
referenced Request. Our objections were noted by your Board and following the
Request, two (2) of the seven (7) members of the Board voted against the development of
a hotel in this area. We were quite pleased with our efforts in this regard.
Following the meeting of October 25, 2006, more specifically the following
morning, Thursday, October 26, 2006, Mr. Anand Patel presented himself at the
residence of Nancy Linn, Secretary for Fairfield Condominium Association. Ms. Linn
spoke at the hearing conducted October 25,2006. Ms. Linn was initially very concerned
about this aggressive and bold move made by Mr. Anand Patel, but spoke with him
nonetheless. Mr. Patel's inquiry was why Fairfield Condominiums was opposed to his
Request. Ms. Linn again expressed the concerns of Fairfield Condominium Association
and further advised Mr. Patel that she and other associations and restaurants from the
surrounding area have every intention of attending the next Agency meeting scheduled
for November 21,2006 at 6:30 p.m.
We think the Community Redevelopment Agency Board needs to be aware of the
'.. .
foregoing and by copy of this letter to the Boynton Beach County Commissioners, we are
requesting their immediate attention to oUr plight as well.
Page 2
Fairfield Condominiwns is located immediately to the south of the Request being
made by Anand Patel. To the north of Fairfield Condominiwns lies The Sands Hotel, a
known drug hotel that is ridden with crime as evidenced by the enclosed Crime Web
Search Results provided to Fairfield Condominiwns by the City of Boynton Beach Police
Department.
Fairfield Condominiwn's concerns are real. Why would the Redevelopment
Board for the City of Boynton Beach not question the development of a new hotel
directly in front of an existing hotel? Perhaps the Redevelopment Board needs to take a
field trip to look at the subject property before rendering an approval or disapproval of
Mr. Patel's Request.
We can tell you that Mr. Patel claims his cousin. owns the Sands Hotel and that
there is nothing he can do in-relation to his proposed Request' to build a hotel. Fairfield
Condominiwn doesn't believe we need more of the same which., in our opinion, is what
will occur if the Sands Hotel is allowed to remain and the development of another hotel is
approved.
It should be this Community Redevelopment Agency Board's first priority to
inquire about the existing area prior to authorizing the development of yet another hotel
in this area.
Thank you for your prompt attention in this regard and we look forward to seeing
all of you on November 21,2006.
S~.
Ellen D. Cunni As Presid
and on Behalf of The Board of Directors
Fairfield Condominiwns
954.646.7688
cc: County Commissioners
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
- . ..... -....,... .,.,. '-"
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Crinie Web Search Results
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(Use Popup Window E:iJ
Incident &
Report #
Dateffime
10/07/2006
18:23:00
07/15/2006
10:21 :00
07/15/2006
09:45:00
07/13/2006
15:28:00
07/06/2006
23:18:00
07/06/2006
23:18:00
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4061563-0 11/25/2004 POLICE ASSIST OTHER 520 SE 21ST
08:11:00 AVE
4054240-0 10/15/2004 DISTURBANCE OTHER 520 SE 21ST
15:20:00 AVE
4054174-0 10115/2004 BURGLARY AITEMPT 520 SE 21ST.
08:04:12 AVE
4052739-0 10/07/2004 FOUND PROPERTY 520 SE 21ST
08:45:22 AVE
4052347-0 10/05/2004 SUSPICIOUS VEHICLE 520 SE 21ST
02:32:58 AVE
4051839-0 I 0/02/2004 NOISE DISTURBANCE 520 SE 21ST
05:11 :26 AVE
4050021-0 09/22/2004 POLICE ASSIST OTHER 520 SE 21ST
14:41 :59 AVE
4049954-0 09/22/2004 EXlRAPATROL 520 SE 21ST
03:49:13 AVE
4049943-0 09/22/2004 DISTURBANCE OTHER 520 SE 21ST
.01:44:21 AVE
4049761-0 09/21/2004 DOMESTIC VIOLENCE 520 SE 21ST
01 :33:31 AVE
4048020-0 08/31/2004 POLICE ASSIST OTHER 520 SE 21ST
22:21 :58 AVE
4043138-0 08/07/2004 DOMESTIC DISPUTE 520 SE 21ST
20:13:46 AVE
4040108-0 07/23/2004 REFER OTHER CASE 520 SE 21ST
19:47:34 AVE
4040029-0 07/23/2004 POLICE ASSIST DCF 520 SE 21ST
11:43:47 AVE
4040029-1 07/23/2004 520 SE 21ST
II :43:47 AVE
4039383-0 07/20/2004 SUSPICIOUS PERSON 520 SE 21ST
00:29:37 AVE
4037264-0 07/09/2004 DEATH - OTHER 520 SE 21ST
17:18:53 AVE
4037264-1 07/09/2004 520 SE 21ST
17:18:53 AVE
4037264-2 07/09/2004 520 SE 21ST
17:18:53 AVE
4036371-0 07/05/2004 POLICE ASSIST OTHER 520
01:46:52 AVE
4036359-0 07/05/2004 DISTURBANCE OTHER
01 :46:58
4035900-0 07/02/2004 DOMESTIC DISPUTE
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REFER OTHER CASE
STOLEN VEHICLE
FAIL STOP F/OFFICER
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DISTURBANCE OlliER
REFER OTHER CASE
REFER OTHER CASE
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Crime W~bcSe<lf~h Re~lllts c Page 8 of 13
4016958-0 03/28/2004 POLICE ASSIST OlliER 520 SE 21ST
17:33:34 AVE
4009823-0 02/20/2004 SIMPLE BA lTERY 520 SE 21ST
23:25:04 AVE
4009109~0 02/17/2004 AlTEMPT CONTACT 520 SE 21ST
09:39:20 AVE
4008825-0 02/15/2004 DOMESTIC DISPUTE 520 SE 21ST
17:28:10 AVE
4007498-0 02/09/2004 POLICE ASSIST OTHER 520 SE 21ST
04:50:50 AVE
1007338-0 02/08/2004 DOMESTIC DISPUTE 520 SE 21ST
02:05:08 AVE
4003044cO 01/16/2004 SUSPICIOUS PERSON 520 SE 21ST
17:54:53 AVE
3068297-0 12/12/2003 WARRANT ADULT 520 SE 21ST
02:52:32 AVE
3068296-0 12/12/2003 DOMESTIC DISPUTE 520 SE 21ST
02:37:10 AVE
3062537-0 11/13/2003 SUSPICIOUS PERSON 520SE21ST
19:02:00 AVE
3059693-0 10/30/2003 REFER OTHER CASE 520 SE 21ST
17 :09:00 AVE
3059073-0 10/27/2003 DISTURBANCE OTHER 520 SE 21ST
13:36:00 AVE
3058194-0 10/22/2003 SUSP INCIDENT 520 SE 21ST
23:10:00 AVE
3057107-0 10/17/2003 DISTURBANCE OTHER 520 SE 21ST
16:30:00 AVE
3056986-0 10/16/2003 RIA WITHOUT VIOLENCE 520 SE 21ST
23:26:00 AVE
3053863-0 1 % 1/2003 SUSP INCIDENT 520 SE 21ST
01:49:10 AVE
3053859-0 10/01/2003 SUSP INCIDENT 520SE21ST
01 :18:47 AVE
3053841-0 09/30/2003 POLICE ASSIST OTHER 520SE21ST
23:02:00 AVE
3053084-0 09/26/2003 SUSP INCIDENT 520 SE 21ST
22:56:00 AVE
3053064-0 09/26/2003 520 SE 21ST
21:29:00 AVE
3053043-0 09/26/2003 520 SE 21ST
19:28:00 AVE
3051446-0 09/18/2003 520 SE 21ST
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3045893-0 08/20/2003 . 520 SE 21ST
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3045353-0 11 :27 :00 POLICE ASSIST OTHER AVE
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12:23:00 AVE
3921t'5j2-0 OS/24/2003 STOLEN VEI-llCLE 520 SE 21ST
19:12:00 AVE
3028552-1 OS/24/2003 520 SE 21ST
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3028552c2 OS/24/2003 520 SE 21ST
19:12:00 AVE
3026380-0 05/13/2003 POLICE ASSIST OTHER 520 SE 21ST
17:10:00 AVE
3Q26375-0 05/13/2003 POLICE ASSIST DCF 520 SE 21ST
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3.026058-0 05/11/2003 POLICE ASSIST OTHER 520 SE 21ST
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~_Q2j}OJ -0 05/10/2003 POLICE ASSIST OTHER 520 SE 21ST
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}_020356-0 04/13/2003 DOMESTIC DISPUTE 520 SE 21ST
21 :20:00 AVE
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3018811-0 04/06/2003 REFER OTHER CASE 520 SE 21ST
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3007121-0 02/07/2003 POLICE ASSIST OTHER 520 SE 21ST
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CrimeWeb SearchR~sults Page II of 13
20312.33-0 04:20:42 REFER OTHER CASE AVE
2031219-0 06/18/2002 POLICE ASSIST OTHER 520 SE 21ST
03:02:43 AVE
2025094-0 05/16/2002 STANDBY FORFD 520 SE 21ST
06:29:26 AVE
2022-261-Q 05/01/2002 POLICE ASSIST OTHER 520 SE 21ST
23:09:00 AVE
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2011231-1 03/03/2002 520 SE 21ST
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2m 123Lc2 03/03/2002 520 SE 21ST
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200_8688-0 02/18/2002 DOMESTIC DISPUTE 520 SE 21ST
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2_000162-0 01/01/2002 DISTURBANCE CUS 520 SE 21ST
20:20:00 AVE
1063835-0 12/27/2001 SUSPICIOUS VEHI 520 SE 21ST
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1058862-0 11/30/2001 ANIMAL COMPLAINT 520 SE 21ST
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HJ55259-0 11/10/2001 POLICE ASSIST 0 520 SE 21ST
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1037634-0 08/03/200 I SUSP INCIDENT 520 SE 21ST
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100954 1-0 02/25/2001 THEFT OTHER
02:26:19
1007364-0 02/12/2001 NOISE DISTURBAN
19:54:00
56015-0 11/29/2000 PHONE THREATS
10;44:00
53452-0 11/15/2000 POLICE ASSIST 0
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11L62-0 04/1 4/2000 Dom Dispute 520 SE 21ST
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11958-0 03/1 3/2000 Res Non-frc Ent 520 SE 21ST
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566-.Q 01104/2000 Theft Auto Acc 520 SE 21ST
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Requested City Commission
Meet}"!!: Dates
D August 1,2006
c:J August 15,2006
c:J September 6, 2006
c:J September 19, 2006
NATURE OF
AGENDA ITEM
VIII,-PUBLIC LEARING
ITEM N,
CITY OF BOYNTON BEACR
AGENDA ITEM REQUEST FORM
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meetine: Dates
Date Final Form Must be Turned
in to City Clerk's Office
July 17.2006 (Noon.) c:J October 3, 2006
July 31,2006 (Noon) c:J October 17, 2006
August 14,2006 (Noon) c:J November 8, 2006
September 5. 2006 (Noon) [8J Novernber21,2006
September 18, 2006 (Noon)
October 2, 2006 (Noon)
,-,
October 16, 2006 (Noon}:~
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November 6, 2006 (Nooii)"
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c:J Consent Agenda
c:J Code Compliance & Legal Settlements
[8J Public Hearing
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c:J New Business
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RECOMMENDATION: Please place this request on the November 21, 2006 City Commission Agenda under
Public Hearing. The Community Redevelopment Agency Board Ott October 25, 2006, recommended that the subject request
be approved. For further details pertaining to the request, see attached Department Memorandum No. 06-191.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Country Inns & Suites (HTEX 06-008)
Robert Currie of Currie, Sowards, Aguila Architects
Anand Patell LLC
2201 South Federal Highway
Request for height exception approval to allow decorative dormers at a height of 53 feet ~
7 inches, a total of approximately 9 feet above the 45 foot height limit for buildings in the
C-3 zoning district.
Developmen
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Planning and 20 . g irector City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\}-ITEX 06.008\Agenda Item Request Country Inn & Ssuites HTEX 06-008 11-21-06.dot
Assistant to City Manager
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-191
Chair and Members
Community Redevelopment Agency Board and City Commission
Michael RumPf~
Director of Planning and Zoning
Ed Breese ~
Principal Planner
September 18, 2006
Country Inns & Suites / HTEX 06-008
Height Exception
Property Owner:
Applicant:
Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
North:
South:
East:
West:
Anand Patel, LLC (Anand Patel, Managing Partner)
Anand Patel, LLC (Anand Patel, Managing Partner)
Robert Currie of Currie Sowards Aguila Architects
2201 South Federal Highway (see Location Map - Exhibit "A")
Local Retail Commercial (LRC)
Community Commercial (C-3)
No Change
No Change
62 room Hotel on a 0.91 acre site
0.91 acres (39,502 sf)
Right-of-way for NE 21st Street, then farther north is developed commercial
property (The Palace Game Room) designated Local Retail Commercial (LRC)
and zoned Community Commercial (C-3);
Developed parcel (Fairfield Apartments) designated High Density Residential
(HDR) and zoned Multi-Family Residential (R-3);
Right-of-way for Federal Highway, then farther east is developed residential
(Tuscany on the Intracoastal) designated High Density Residential (HDR) and
zoned Multi-Family Residential (R-3); and,
Developed parcel (Golden Sands Inn) designated Local Retail Commercial (LRC)
and zoned Community Commercial (C-3).
Page 2
Country Inns & Suites HTEX 06-008
Memorandum No. PZ 06-191
BACKGROUND
The applicant is proposing a sixty-two (62) room hotel, located on the west side of Federal Highway, on
the south side of SE 21st Avenue. The project is currently pending approval of a new site plan (NWSP 06-
026). Approval of the site plan will be contingent upon the approval of this accompanying request for
height exception for architectural building features (HTEX 06-008). There is currently a vacant structure
on the site, formerly a Denny's restaurant, which will be removed with the proposed improvements.
The Country Inns & Suites site plan proposes a total of 62 hotel rooms in a four (4) story building, with a
gable roof, and a mean roof height of 44 feet - 9 inches, just below the maximum allowed height in the
C-3 zoning district of 45 feet. The requested height exception is for two (2) dormers which were provided
to comply with the CRA Urban Design Guidelines, in an effort to provide roofline breaks and add interest
to the building elevations (see Exhibit "B''). As noted, the proposed hotel building is four (4) stories, with
the first story being a parking garage. These dormers, while enhancing the elevations, increase the
building height from 44 feet - 9 inches to 53 feet - 7 inches, approximately nine (9) feet above the
maximum allowed height. The applicant therefore is requesting a height exception of nine (9) feet above
the maximum building height of 45 feet allowed in the C-3 zoning district.
ANALYSIS
Land Development Regulations, Chapter 2, Zoning, Section 4.F.3, Height Limitations and Exceptions,
limits all portions of structures to a maximum height of forty-five (45) feet above the minimum finished
floor. Noted exceptions to the maximum building height include provisions for architectural
enhancements such as church spires, domes, cupolas and other similar structures. However, the noted
exceptions are allowed only through obtaining approval from the City Commission. In considering an
application for exception to the district height regulation, the City Commission shall make findings
indicating the proposed exception has been studied and considered in relation to minimum standards,
where applicable.
The City Commission approved a new method for measuring building height based on roof type
(Ordinance 02-010, adopted on March 19, 2002). The goal of the new definition was to be consistent
with current standards and to allow more flexibility in building design. Plans indicate the requested
height exception is not applicable to the entire roof of the proposed hotel building, only the two (2)
locations where the dormers are proposed. Building height for pitched gable or hip roofs is measured
from the finished grade to the midpoint between the eaves and the ridge. The front building elevation
indicates the dormer roof profile will have a height of 53 feet - 7 inches at the midpoint of the pitched
roof. Therefore, the applicant is requesting a nine (9) foot height exception to the maximum building
height of 45 feet. The dormers are only 480 square feet each, for a total of 960 square feet, or
approximately six (6) percent of the roof area.
The objective of the CRA, in part, is to support and stimulate revitalization efforts in the heart of the City
and along its corridors. As evidenced by previous approvals, this request for height exception would not
constitute a granting of special privilege, nor would it impact adjacent properties, due to the small
,)ercentage of the overall roof area that is subject to the height exception. In addition, all of the
properties immediately abutting this project are either commercial or multi-family in nature, both of which
zoning districts allow buildings at a height of 45 feet, furthering the compatibility of the request.
Page 3
Country Inns & Suites HTEX 06-008
Memorandum No. PZ 06-191
RECOMMENDATION
As previously mentioned, staff generally supports the redevelopment efforts proposed in the
accompanying request for the new site plan (NWSP 06-026) for Country Inns & Suites. Staff is
recommending approval of the application for site plan and recommends approval of this request for a 9-
foot height exception.
Should this request be approved, approval should be contingent upon satisfying all staff comments noted
in Exhibit "C" - Conditions of Approval. Should the Board or City Commission have any additional
comments, they will be placed accordingly within Exhibit "C".
S:\Plannrng\SHARED\WP\PROJECTS\Counlry Inns & SUites\HTEX 06-008\Staff Report.doc
..
.
1 in. = 71.1 feet
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CURRIE. SCifARDS . AGUILA
cXHlljl1 Ij
ARCHITECTS
Robert G. Currie, AlA
Jess M. Sowards, AlA
Jose N. Aguila, AlA
August 2, 2006
Planning and Zoning Division
100 E. Boynton Beach Boulevard
P.O Box 310
Boynton Beach, FL 33425-0310
Re: Height Exception for 2201 South Federal Highway
This letter is to request a Height Exception for the proposed development of a County Inns and
Suites at 2201 South Federal Highway. The project is a 4 story hotel with 1" level parking, an
indoor pool and 2nd floor pool deck. To help comply with the Community Redevelopment Area
Guidelines for Facade Roofline Breaks as well as to improve the aesthetics of the building and
specifically the view from Federal highway we feel that the addition of two dormers are necessary.
These dormers break the roof mass and add interest to the elevation. The proposed dormers were
suggested by City Staff during the pre-application meeting.
The dormers are 480 sq ft each for a total of960 sq ft this is approximately 6 percent of the
building footprint. We propose that these dormers be 53'-7" to the center point of their roof (8'-
7" above the allowable height.
Thank you for considering this request.
Sincerely,
.
Robert Currie, AlA
FORMERLY ROBERT G. CURRIE PARTNERSHIP, INC.' AlA FLORIDA fiRM OF THE YEAR 2000
134 Northeast First Avenue' D elray Beach, Florida 33444 . 561 -276-4951 . Fax: 561 -243-81 64 . AAD 00227 I
www.currlearc.com
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EXHIBIT B
EXHIBIT "e"
Conditions of Approval
Project name: Country Inns and Suites
File number: HTEX 06-008
Reference:
II DEPARTMENTS I INCLUDE ! REJECT !
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE .
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
Comments:
I. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I. To be determined.
S:\Planning\SHARED\WP\PROJECTS\CoWltry Inns & Suites\HTEX 06-008\COA.doc
S:\Planning\Planning Templates\Condition of Approval 2 page .P&D ORA 2003 form.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Country Inns & Suites
APPLICANT'S AGENT: Currie, Sowards, Aguila Architects
APPLICANT'S ADDRESS: 134 NE 1" Avenue Delray Beach, FL 33444
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 21,2006
TYPE OF RELIEF SOUGHT: Request for Height Exception of nine (9) feet above the maximum
building height of 45 feet in the C-3 zoning district.
LOCATION OF PROPERTY: 2201 South Federal Highway Boynton Beach, FL
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Country Inns & Suites\HTEX 06+Q08\DO.doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Mr. Anand Patel, 648 Riviera Drive, was present and explained the property in the back was
owned by his cousin, and he would speak to him about it.
Ms. Volpe contended Mr. Patel was associated with the hotel in the back. There was a Golden
Sands Hotel sign in the Denny's window. Mr. Patel responded he has no control over how the
hotel in the back was managed and commented he would take the sign down.
Ms. Horenburger asked how Mr. Patel would attract a good clientele with the other clientele
existing in the back. She expressed concern about Fairfield and had previously brought the
matter to Code Enforcement because there was an issue with discarded furniture in front of
Fairfield. She thought the whole area needed to be cleaned up. The Inn was a good step
towards doing so.
Mr. Myott asked about the ground floor, which was for parking with the exception of the lobby
and about the reception desk. He disagreed with that aspect of the plan and thought it was not
a high quality type of Inn. He did not think the way the plans were laid out were appropriate
for a redevelopment area.
Ms. Brooks explained the project was a franchise that came with a certain design box. When
staff first reviewed the original plans, they were lacking. Staff worked with the architect and
the applicant, going through three reviews to make it acceptable, and making it more urban
and street friendly. The applicant complied with everything they asked for. As staff, she
reported, they cannot make a determination of whether they like a certain brand of hotel, only
whether it meets the Code and CRA plan guidelines. The applicant had gone above and beyond
those standards.
Ms. Horenburger asked whether there was a real lobby and if it had adequate parking. Mr.
Currie showed her pictures of the lobby, and there was adequate parking.
Mr. Myott was surprised that the Police Department had no comments. There would be security
cameras and clear glass on both sides of the lobby. Originally, there were comments from the
Police Department, but each time the plan was reviewed, the comments were addressed.
Motion
Rev. Chaney moved to approve the Site Plan with all conditions. Ms. Heavilin seconded the
motion. The Secretary called the roll. Motion passed 5 - 2, with Messrs. Myott and Sims
dissenting.
,~~~lrl~s and Suites/HTEX06-008 ,
Agent:
Owner:
Location:
Description:
Robert Currie of Currie Sowards Aquila Architects
Anand Patel, LLC (Anand Patel, Managing Partner)
2201 S. Federal Hwy
Height Exception
8
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Motion
Ms. Heavilin moved to approve the height exception. Ms. Horenburger seconded the motion
which passed 5 - 2, with Messrs. Myott and Sims dissenting.
D. Neelam Business CenterjSPTE 06-010
Agent:
Owner:
Location:
Description:
Anand Patel, Managing Partner of AA, LLC
AA, LLC
924 N Federal Hwy - SE corner of NE 9th Avenue and N Federal Hwy
Site Plan Extension
Mr. Breese presented the request and explained Mr. Anad Patel had purchased the subject
property. Mr. Breese read the staff analysis and announced staff was recommending approval
of the six-month Site Plan extension subject to all conditions of approval.
Sanjay Parag, the agent, parag Construction was present, and indicated the FDOT permits
were obtained. The only outstanding item was the utility review.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Ms. Heavilin asked when construction would commence. Mr. parag responded it would be
about three weeks and definitely by year-end.
Mr. Myott asked whether the building still looked the same and Mr. parag responded it did. Ms.
Horenburger asked whether the same individual who owned this project also owned the
Country Inn and Suites. Mr. parag responded it was.
Rev. Chaney asked about the occupancy plans. The first floor would be retail, with professional
office space above. It had not been determined exactly what retail there would be. It was
originally designed for an attorney.
Motion
Vice Chair Norem moved to approve the six-month time extension. Ms. Horenburger seconded
the motion for the discussion.
Ms. Horenburger asked if there was another request that had been approved for one year, and
then this was asking for a six-month extension. Mr. Breese confirmed it was. Ms. Horenburger
indicated they had discussed at a prior meeting, changing approvals from one year to eighteen
months.
Mr. Breese explained when the Land Development Regulations are rewritten, that change would
be i ncl uded.
Vote
A vote was taken and the motion unanimously passed.
9
i tif.,.
~.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII,-PUBLIC LEARING
ITEM 0,
Requested City Connnission Date Final Form Must be Turned
Meetine. Dates in to City Clerk's Office
c:J August 1,2006 July 17, 2006 (Noon.) c:J
c:J August 15,2006 July 31,2006 (Noon) c:J
c:J September 6, 2006 August 14,2006 ~oon) c:J
c:J September 19,2006 September 5, 2006 (Noon) [8J
Requested City Connnission
Meetin!! Dates
Date Final Form Must be Turned
in to City Clerk's Office
October 3,2006
September 18, 2006 (Noon)
October 17. 2006
October 2, 2006 (Noon)
November 8, 2006
October 16, 2006 (Noon)
November 21, 2006
November 6, 2006 (Noon)
~S
-..j
c:J Announcements/Presentations c:J City Manager's Report l',)
,:'-\
NATURE OF c:J Administrative c:J New Business
AGENDA ITEM c:J Consent Agenda c:J Legal
...",-
c:J c:J Unfutished Business (.J~: '1
Code Compliance & Legal Settlements --r:CO
C..!1 --rr,
[8J Public Hearing c:J W ':J......
c'rJ~
'~
RECOMMENDATION: Please place this request on the November 21, 2006 City Conunission Agenda under
Public Hearing. The Community Redevelopment Agency Board on October 25, 2006, recommended that the subject request
be approved. For further details pertaining to the request, see attached Department Memorandum No. 06-169.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
Las Ventanas (Uptown Lofts) (SPTE 06-009)
Kyle Riva, Epoch Properties, Inc.
Epoch Properties Inc.
Northwest comer of Federa] Highway and Woolbright Road
Request for a l2-month Site Plan Time Extension for site plan approval granted on
September 6, 2005, to extend site plan approval from September 6, 2006 to September 6,
2007.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Developmen
~CUM ~S'
tty anager sIgnature
~
~JZ t:
laiining a';jl oning Director City Attorney I Finance
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Lumber\Uptown Lofts at Boynton Place\SPTE 06.009\Agenda Item Request Las Ventanas SPTE 06-
009 11-21.06.dot
Assistant to City Manager
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-169
Chair and Members
Community Redevelopment Agency Board
Michael Rump~
Director of Planning and Zoning
Gabriel Wuebben
Planner
September 5, 2006
Las Ventanas (fka Gulfstream Lumber) SPTE 06-009
Site Plan Time Extension
Property Owner:
Applicant I Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed land Use:
Proposed Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
South:
PROJECT DESCRIPTION
Epoch Properties, Jne.
Kyle Riva with Epoch Properties, Ine.
Northwest corner of Federal Hwy and Woolbright Rd. (see Location Map-
Exhibit "A")
Mixed Use (MX - 40 du/ac)
Mixed Use Low (MU-L - 40 du/ac)
No change proposed
No change proposed
43,361 square feet of retail, 404 apartment units, 20 townhouses, and 70 lofts.
:t14.63 acres (:t637,283 square feet)
To the northeast, developed commercial property (Dunkin' Donuts and a convenience
store) classified Local Retail Commercial (LRC) and zoned C-3 Community Commercial,
and developed residential property classified and rezoned similarly. To the northwest,
the right-of-way of SE 12th Avenue, then developed residential property classified
Medium Density Residential (MeDR) at a maximum density of 9.58 dulac, and zoned
R-2 Duplex Residential;
The right-of-way of Woolbright Road (SE 15th Avenue) then developed commercial
property (Sunshine Square) classified Local Retail Commercial (LRC) and zoned C-3
Community Commercial;
Page 2
Memorandum No. PZ 06-169
Las Ventanas SPTE 06-009
East: The right-of-way of South Federal Highway, then to the southeast, developed
commercial property (Shell Service Station) classified Local Retail Commercial (LRC)
and zoned C-3 Community Commercial; to the northeast, developed residential
property (Gulfstream Apartments [25.4 dufac] and Snug Harbor Condominiums [27.7
dufac)) classified High Density Residential (HDR) (maximum density of 10.8 dufac),
and zoned R-3 Multi-family residential; and
West: The right-of-way of the Florida East Coast (FEC) railroad, then developed property
classified Industrial (I) and zoned M-1 Industrial.
BACKGROUND
Mr. Kyle Riva, president of Epoch Properties, Inc., is requesting a one (1)-year site plan time extension for the
Las Ventanas at Boynton Beach (fka Gulfstream Lumber f Uptown Lofts at Boynton Beach) project, Site Plan
Development Order (NWSP 05-021), which was approved by the City Commission on September 6, 2005.
The site plan approval is valid for one (1) year from the date of approval. If this request for a one (1 )-year
time extension were approved, the expiration date of this site plan, including concurrency certification, would
be extended to September 6, 2007.
The subject property is located within the Federal Highway Corridor Community Redevelopment Plan Study
Area IV. According to the original site plan staff report, the proposed Las Ventanas at Boynton Beach is a
Planned Unit Development approved for 43,361 square feet of retail, 404 apartment units, 20 townhouses,
and 70 lofts. The project was previously rezoned from Community Commercial (C-3) to Mixed Use-Low (MU-
L) on June 17, 2003 per Ordinance 03-032. The project was approved for a new Site Plan (NWSP 05-021) on
September 6, 2005.
The project can be characterized as an "urban infill, mixed-use" development whereby front building setbacks
are minimal and off-street parking is relegated to a subordinate role. The site plan shows that the
development would be divided into three (3) distinct areas, namely, the five (5)-story apartment building
portions, the townhouse element, and the mixed-use component. The subject property fronts on two (2)
major roadways (Federal Highway and Woolbright Road). The taller, five (5)-story, apartment buildings
would back against the west property line along the railroad tracks whereas the three (3)-story mixed-use
buildings would face Federal Highway and Woolbright Road. The apartment buildings as well as the mixed-
use buildings would contain internal parking garages. The mixed-use buildings are oriented so that they
"face" the street.
ANALYSIS
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department". Examples of building permits include
but are not limited to the following: Plumbing, electrical, mechanical, foundation, and structural. The
Regulations authorize the City Commission to approve site plan time extensions up to one (1) year, provided
that the applicant files the request prior to the expiration date of the development order. In this case, the
applicant has met that reqUirement. The Planning & Zoning Division received the application for time
extension on August 9, 2006, almost one month prior to the expiration date of the site plans.
According to the justification submitted for the requested time extension, the applicant lists the following
accomplishments as demonstrating their "good faith" efforts in securing a building permit for the project: (1)
purchased property on August 28, 2005, for $15.5 million; (2) closed on construction and interim financing as
well as equity financing in excess of $100 million; (3) demolished all existing structures on the site at a cost
of $300,000; (4) received FDEP approval on an environmental remediation plan and completed all required
Page 3
Memorandum No. PZ 06-169
Las Ventanas SPTE 06-009
remediation on July 19, 2006 at a cost of $530,000; (5) submitted site development plans to the City of
Boynton Beach on December 20, 2005 (plans were returned to the developer on February 1, 2006 and are
currently being revised to reflect staff comments); (6) Submitted an Environmental Resource Permit to the
South Florida Water Management District on December 20, 2005 (SFWMD comments are currently being
addressed); (7) submitted a driveway connection permit to the Florida Department of Transportation on
March 9, 2006; (8) submitted a drainage permit to the Florida Department of Transportation on March 9,
2006 (FDOT comments are currently being addressed); and (9) met with Palm Beach County on October 20,
2005, to discuss the proposed relocation of the stoplight on Woolbright Road. All traffic studies have been
completed and coordination is ongoing with RAM Development regarding the proposed relocation of the traffic
signal with respect to the re-development of Sunshine Square to the south. Project engineers are planning to
resubmit engineering plans by early October. It is not yet known exactly when building permits will be
submitted.
A more formal criterion for evaluating requests for time extensions is compliance with (traffic) concurrency
requirements. Based on the Palm Beach County Traffic Division's review, it has been determined that the
project is located within the Coastal Residential Exception Area of which exempts residential units from traffic
concurrency requirements. However, the Traffic Engineering Division found several inadequacies in reviewing
the project. The City of Boynton Beach approved the original site plan with the condition that the county's
concerns were addressed. The developer has indicated that several issues have prolonged discussions with
the county; one in particular continues to delay approval. Ongoing analysis of the relocation of a traffic signal
on Woolbright Road will soon conclude according to a letter furnished by Kimley-Horn on September 28,
2006. The analysis includes determining optimal lane configurations on Woolbright Road as well as
coordination with the signal at US 1 and Woolbright Road to the east. This analysis has included coordination
with the traffic engineering consultant for the neighboring Sunshine Square development to the south, the
City of Boynton Beach, and Palm Beach County.
The site plan time extension is still subject to the original 74 conditions of site plan approval. Lastly, no new
land development regulations are now in place against which the project should be reviewed and modified.
As for application of the Art in Public Places ordinance, site plan approval occurred prior to adoption of
Ordinance 05-060.
SUMMARY I RECOMMENDATION
Staff recommends approval of this request for a one (1) year time extension of the site plan (NWSP 05-021) for
The Las Ventanas at Boynton Beach project. If this request for extension were approved, the expiration of this
site plan, including concurrency certification, would be extended to September 6, 2007. Staff is generally in
favor of the redevelopment efforts represented by the approved site plan, which serves to promote the goals of
the Community Redevelopment Agency and the Federal Highway Corridor Community Redevelopment Plan
toward greater residential uses in this area and economic revitalization. The proposed Las Ventanas at Boynton
Beach project will provide an opportunity for redevelopment in a highly visible entrance corridor to the City,
increase the value of adjacent and nearby properties, and contribute to the overall economic development of
the City. In addition, the project is proposed at a scale and massing that will provide a transition into the
downtown area and provide a variety of housing on site. If this request for site plan time extension is
approved, all outstanding conditions of approval from the original site plan must still be satisfactorily addressed
during the building permit process. Any additional conditions recommended by the Board or City Commission
shall be documented accordingly in the Conditions of Approval (see Exhibit "C'').
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Lumber\Uptown Lofts at Boynton Place\SPTE 06-009\Staff Report.doc
Exhibit 'A' - Location Map
720 ~
'Feet w~
,
_ 180 90 0
.'
180 360 540
EPOCH@PROPERTIES
'''J I
EXHIBIT B
~ - 9am'jW
PLANNING AND
ZONING DEPY
INCORPORATED
August 7, 2006
Mr. Michael Rumpf
The City of Boynton Beach
Development Department
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425-0310
Via Federal Exvress
RE:
FileNo.:
Location:
Las VentanaslGulfstream Lumber
NWSP 05-021
NW corner of Woolbright Road and Federal Highway
Dear Mr. Rumpf:
We have been diligently working to advance the plans of our mixed-use project, Las Ventanas at
Boynton Beach. Despite our best efforts, it appears that we will not be able to secure a building
permit for vertical construction prior to the expiration of our current site plan approval.
Pursuant to Chapter 4, Section 5 of the City of Boynton Beach Land Development Regulations,
this letter is our official request for an extension to our site plan approval for a period of one (I)
year. This extension should allow us to secure our final building permits for this project and begm
vertical construction.
The following is a list of accomplishments and upcoming submittals that we feel demonstrate our
efforts to date and our commitment to our project.
. We purchased the site for $15,500,000.00 (cash) on August 28, 2005.
. We have now closed on our construction and interim financing, as well as our equity
financing in excess of $ 100,000,000.00.
. Demolition of all existing structures on the site has been completed. Total cost of
demolition was in excess of$300,000.00.
. Our environmental remediation plan was approved by FDEP and all required active
remediation was completed on July 19, 2006. Total cost of approvals and remediation
was in excess of$530,000.00.
. Site development plans were submitted to the City of Boynton Beach on December 20,
2005.
. Comments from the City of Boynton Beach Utility Department were received on
February 1,2006, and the plans are being revised per their comments.
. Environmental Resources Permit submittal was made to the South Florida Water
Management District on December 20, 2005. Comments were received on January 20,
2006, and their comments are in the process of being addressed.
. Florida Department of Transportation driveway connection permit submittal was made on
March 9, 2006.
Yi9 Carolina AWllue Winter l':nk, F\oridd P7Sl) \4(:71 (144lJC')) 1';1); (4(17) 644 tl:-q.:j
. Florida Department of Transportation drainage permit submittal was made on March 9,
2006. Comments were received from FDOT on the drainage permit on AprilS, 2006, and
their comments are being addressed.
. A preliminary meeting to discuss the proposed relocation of the stoplight on Woolbright
Road was held with Palm Beach County on October 20", 2005. All traffic studies have
been completed, and we are currently coordinating with RAM Development regarding
their proposed development to the South.
. Our engineers are planning to re-submit their engineering plans within the next 60 days.
. Building Permit submittals should be made to the City of Boynton Beach Building
Department by the end of August, 2006.
Enclosed, please find a check for Four Hundred and 00/100 ($400.00) Dollars made payable to
the City of Boynton Beach. Please also advise me of all respective meetings with regard to this
extension request.
have any questions or need additional information, please feel free to contact our
.
rivaljkhlboyntonbeacWsiteplanapprovalextltr2
~=~
EXHIBIT B
Kimley-Horn
and Associates, Inc.
September 28, 2006
.
4431 Embarcadero Drive
West Palm Beach, Florida
33407
Mr. Ed Breese
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Re: Las Ventanas (Ika - Gulf Stream Lumber Site)
Boynton Beach, Florida
047502001
Dcar Mr. Breese:
Kimley-Hom and Associates, Inc. has prepared a traffic evaluation for this site,
which is located in the northwest quadrant of Woolbright Road and Federal
HighwayfUS I in Boynton Beach, Florida. Currently, the site serves as a 637,584
square foot (14.64 acres) lumber yard and it is proposed to be redeveloped to
contain a ntix of residential, retail, and restaurant land uses with a buildout date of
2010. The property is located within the City of Boynton Beach Transportation
Concurrency Exemption Area (TCEA); therefore, the entire site, including the
non-residential component, is exempt from the standard transportation
concurrency requirements of the Palm Beach County Traffic Performance
Standards Ordinance (TPSO). Kimley-Hom and Associates has provided to Palm
Beach County the information typically required of projects located within a
TCEA. This includes an evaluation of trip generation, traffic assignment and
traffic volumes on the site access driveways.
Because it is also proposed to relocate the existing tramc signal on Woolbright
Road as a part of the redevelopment of this site and the Sunshine Square site on
the south side of Woolbright Road, we have been undertaking ongoing analysis of
the operation of the relocated signal. This analysis includes detennining optimal
lane configurations on Woolbright Road and coordination with the signal at US I
& Woolbright Road. This additional analysis has included ongoing coordination
with the tramc engineering consultant for Sunshine Square (Traf Tech
Engineering, lnc_), the City of Boynton Beach and Palm Beach County.
ill(;;9n~Tl@
DEPARTMENT OF DEVELOPMFNl
~=~
Kimley-Horn
and Associates, Inc.
Mr. Ed Breese, September 28, 2006, Page 2
The County's letter regarding the site's consistency with the Traffic Performance
Standards Ordinance is expected to be issued after these details regarding the
operation of the relocated signal, even though the site is within the City's TCEA.
Should you have any questions regarding this information, please call me at 845-
0665.
Sincerely,
lUMLEY-HORN AND ASSOCIATES, INC.
Ce- ty- 1tJ~
Christopher W. Heggen, P.E.
Transportation Engineer
CWHlnsb
P,1047510200 1\{)92806.doc
EXHIBIT "C"
Conditions of Approval
Project name: Las Ventanas (fka Gulfstream lumber)
File number: SPTE 06-009
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
UTILITIES
Comments: None X
--
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
-
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
--,._-" n__."__ ----. ----
I. The time extension is subject to the original Conditions of Approval. X
-- - - ..-~
Las Ventanas (fka Gulfstrearn Lumber) SPTE 06-009
Conditions of Approval
Pa~e 2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be determined_
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Lumber\Uptown Lofts at Boynton Place\SPTE D6-009\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Las Ventanas (fka Gulfstream Lumber)
APPLICANT:
Epoch properties, Inc_
APPLICANT'S AGENT:
Kyle Riva, President of Epoch properties, Inc.
AGENT'S ADDRESS:
359 Carolina Avenue, Winter Park, FL 32789
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
November 21,2006
TYPE OF RELIEF SOUGHT: Request a one (1) year time extension of the site plan (NWSP 05-021)
to September 6, 2007
LOCATION OF PROPERTY: Northwest corner of Federal Hwy and Woolbright Rd. (see Exhibit "A"-
Location Map).
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Gulfstream Lumber\Uptown Lofts at Boynton Place\SPTE 06-009\DO.doc
DATED:
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
E. The Peninsula at Boynton Beach (SPTE 06-007)
Agent:
Owner:
Location:
Description:
Tom Yianilos with Waterbrook, Inc.
Waterbrook Development, LLC
2649 N Federal Hwy
Site Plan Extension - Six Months
Ms. Zeitler presented the plan and explained the applicant requested a six-month time
extension. The plan was approved as an infill PUD development for 30 town homes and 40
condominium units. The original plan called only for town homes, but during the process it was
changed to include condominiums as well. The Site Plan was designed by an architectural firm
that specialized in homes and town homes. They needed to retain a second architectural firm
for the permit drawings for the condominiums. The extension would move the deadline to
January 5, 2007. There was one condition of approval, that the Site Plan time extension was
still subject to the previous conditions.
Ms. Kim Glas-Castro, Attorney with Ruden McCloskey, was present on behalf of Waterbrook.
She added the applicant had applied for their permits and second review, and had addressed
the technical comments. They obtained their State and Federal permit approvals for the
seawall, and had been negotiating the wording for the letter of credit. Once the letter was
completed, it would be submitted to the City and the permit could be obtained. The seawall had
to be completed first before they could pull the permits to start vertical construction. The
seawall would need up to four weeks to be completed.
Chair Tillman opened the floor for public comments. There were no comments received anc
Chair Tillman closed the floor.
Motion
A motion was made by Ms. Horenburger to approve the request subject to all staff conditions.
Vice Chair Norem seconded the motion.
Rev. Chaney asked about the time extension and asked whether that was enough time.
Mr. Tom Yianilos, with Waterbrook was present and explained all permits were processed and
ready to be issued. They were mobilized for construction and just waiting for the letter of
credit.
My Myott thought including the letter of credit with the list was very helpful and encouraged
applicants to include it with the backup materials for the project,
Vote
A vote was taken and the motion unanimously passed.
'~k~..c.
4li\~~.j"umber) SPTE 06-009
F.
Agent:
Owner:
Kyle Riva with Epoch Properties, Inc.
Epoch Properties, Inc.
10
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
October 25, 2006
Location:
Description:
NW Corner of Federal Highway and Woolbright Rd.
Site Plan Time Extension
Mr. Breese presented the request asking for a one-year time extension. The project was
formerly approved as Uptown Lofts of Boynton Beach. He reviewed the background and
analysis information of the staff report and announced the project had 43,361 sJ. of retail, had
404 apartments units, 20 town homes and 70 lofts. The applicant purchased the property,
received interim and equity financing for the project, demolished the existing structures, and
received FDEP approval. The only outstanding issue was the coordination of the relocation of
the traffic signal with the Sunshine Shopping Center. Staff was recommending approval of the
time extension.
Ms. Bright reported she received correspondence from Bonnie Miskel of Ruden McCloskey,
indicating they would be coming before the board next month.
Chair Tillman opened the floor for public comments.
Ms. Nancy Hogan, 37 Hibiscus Way in Ocean Ridge, was present. Ms. Hogan was a
Commissioner in Ocean Ridge, but was speaking as a private citizen. She thanked Epoch
properties for clearing the property that had dilapidated structures on it prior to the demolition.
She reported building runs more efficiently when the process was streamlined. She requested
the board consider when coming over the bridge to Ocean Ridge and Briny Breezes, the
shrubbery be cleaned up. She thought it looked a little shabby and thought between the
developer and the City, it could be cleaned and could look a little nicer while the process was
ongoing.
Mr. James Vitter, Kimley Horn, was present and indicated he read the staff comments and
agreed with them. He had a powerPoint Presentation that they had made when the original
request was made to the CRA. The board waived seeing the presentation. Mr. Vitter reported
they hoped to commence vertical construction by March of 2007, but were still working out
some of the transportation issues. The building plans would be submitted in about three to
four weeks.
Motion
Ms. Heavilin moved to approve the request with the conditions. Vice Chair Norem seconded the
motion that unanimously passed.
G. Mixed Use Zoning Districts - Code Review - (CDRB 06-002)
Agent:
Description:
City Initiated
Request for approval of proposed amendments to Chapter 2, Zoning,
Section 6.F Mixed Use Zoning Districts for conversion of Mixed Use-Low
(MU-L) to Mixed Use-low 1 (MU-L1), amendment of Mixed Use-High (MU-
H), and establishment of the Mixed Use-low 2(MU-L2) and Mixed Use-
Low 3 (MU-L3) zoning districts.
11
,'~"
}-.
VIII.-PUBlIC lEARING
ITEM P.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Conunission Date Final Form Must be Turned
Meetine Dates in to City Clerk's Office
o August 1, 2006
o August 15,2006
o Septemb" 6. 2006
o Septemb" 19, 2006
NATURE OF
AGENDA ITEM
Requested City Connnission
Meetinl! Dates
Date Final Form Must be Turned
in to City Clerk's Office
July 17, 2006 (Noon.) 0 October 3. 2006
July 31. 2006 (Noon) 0 October 17, 2006
August 14,2006 (Noon) 0 November 8. 2006
September 5,2006 (Noon) [gI November 21, 2006
September 18. 2006 (Noo~
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Octob" 2. 2006 (NoonF.
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Octob" 16, 2006 (Noorj1-,
November 6, 2006 (N~
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o Announcements/Presentations
o Administrative
o Consent Agenda
D Code Compliance & Legal Settlements
[gI Public Hearing
Ul
o City Manager's Report W
o New Business
o Legal
o Unfmished Business
o
RECOMMENDATION: Please place this request on the November 21, 2006 City Connnission Agenda under
Public Hearing. The Community Redevelopment Agency Board on October 25, 2006, recommended that the subject request
be approved. For further details pertaining to the request, see attached Department Memorandum No. 06-172.
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
Develop
Neelam Business Center (SPTE 06-010)
Anan Patel, Managing Partner - AA, LLC
AA, LLC
924 North Federal Highway
Request for a 6-month Site Plan Time Extension for site plan approval grauted on August
2,2005, to extend site plan approval from August 2, 2006 to February 7, 2007.
N/A
N/A
N/A
~Q
ity Manager's SiguanLe
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~~in~~ Director City Attomey I Finance
S:\Planning\SHARED\WP\PROJECTS\Schnars Business Ctr\Neelam NWSP 05-D22\SPTE 06.010\Agenda Item Request Neelam Bus. Ctr SPTE 06-010
11-21-06.dot
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-172
TO:
Chair and Members
Community Redevelopment Agency
Michael RumP0\W
Director of Planning and Zoning
Ed Breese ffI?J)
Principal Planner
THRU:
FROM:
DATE:
September 13, 2006
PROJECT:
Neelam Business Center / SPTE 06-010
REQUEST:
Site Plan Time Extension (6 month)
PROJECT DESCRIPTION
Property Owner:
AA, LLC
Applicant! Agent:
Anand Patel, Managing Partner of AA, LLC
Location:
SE corner of NE 9th Avenue and North Federal Highway (see Exhibit "Au -
Location Map)
Existing Land Use / Zoning: Mixed-Use (MX)/Mixed-Use Low (MU-L)
Proposed Land Use/Zoning: No change proposed
Proposed Use:
8,754 square foot Professional Office Building
Acreage:
22,838 square feet (0.52 acres)
Adjacent Uses:
North:
N.E. 9th Avenue right-of-way, and farther north, Boynton Beach F.O.E. #3944
lodge building, zoned C-4;
South:
An auto repair business (Neal Autohaus Auto Repair shop) zoned C-4;
East:
Single-family residential neighborhood, zoned R-1-A; and
West:
Federal Highway right-of-way, and farther west, a retail business (M&M
Appliances), zoned C-4.
BACKGROUND
Mr. Anand Patel of AA, LLC is requesting a six (6) month time extension, for the site plan approval (NWSP
05-022) granted on August 2, 2005. The property, zoned Mixed-Use Low (MU-L), is currently a vacant,
undeveloped parcel approximately 0.52 acres in size. The intent of the project is to construct a three (3)
story, 8,754 square foot office / retail building (see Exhibit "BU). If this request for extension were
Page 2
Memorandum No. PZ 06-172
approved, the expiration date of this site plan would be extended to February 2, 2007.
ANALYSIS
Originally, the City Commission, on February 18, 2003, granted Jeffrey Schnars of Schnars Engineering
site plan approval for the Schnars Business Center at this location. The project did not commence within
the requisite one year timeframe and Schnars Engineering sold the property to AA, LLC, who proceeded
to apply for site plan approval for the exact same building. On August 2, 2005, the City Commission
approved the site plan filed by the new owner AA, LLC.
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department". It states further that the City
Commission may extend the approval for one (1) year provided that the applicant has filed a request for
a time extension prior to the expiration of the original approval. In this case, the applicant has met the
requirement. The Planning & Zoning Division received the application for a site plan time extension on
August 1, 2006, prior to the expiration date.
According to the justification submitted for the requested time extension, the applicant lists the following
accomplishments as demonstrating their "good faith" efforts in securing a building permit for the project:
(1) a payment in the amount of $8,700 was made to FPL for engineering associated with relocation of
power poles on the property. The engineering work is complete and $2,600 were expended to prepare a
new survey with relocated FPL easements; (2) plans were submitted to the City on April 18, 2006 for
building permits and an application fee of $5,936.43 was paid; (3) permit comments were received by the
applicant on May 16, 2006, and the plans were subsequently modified and resubmitted to the City on July
19, 2006; (4) Florida Department of Transportation (FDOT) permits have been applied for; and (5) a
temporary construction fence permit has been issued by the City.
A more formal criterion for evaluating requests for time extensions is compliance with (traffic)
concurrency requirements. The concurrency approval from Palm Beach County Traffic Engineering has
expired and a new approval from the County will be required (see Exhibit "C" - Conditions of Approval).
Regarding compliance with City codes, the only new land development regulation adopted since the
approval of this project is the Urban Commercial District OVerlay, which is designed to encourage
redevelopment of commercially zoned parcels in a manner consistent with the pattern of those proximate
parcels developed within the Mixed Use zoning classifications. These regulations are designed to create
greater massing on the site and relegate parking to a subordinate position, so it is not placed between
the building and the right-of-way. This particular site plan was designed with urban guidelines in mind,
with the building brought forward on the site, three (3) stories high with appropriate massing and scale,
as well as building features denoted in the design guidelines. Although there is a curb cut off of Federal
Highway, it was also designed with a curb cut off of the side street, as promoted within the guidelines.
The only deviation from the new regulations lies with the interior side build-to requirement of zero (0) to
fifteen (15) feet, where buildings are envisioned to span the width of the entire lot frontage, creating a
wall of buildings lining Federal Highway from parcel to parcel. The approved site plan depicts a 73 foot
interior side setback to accommodate a drive entrance, side and rear parking, as well as landscape buffer.
It is likely, due to the shallow depth of the lot, if the site plan was redrawn to reflect the revised side
build-to line, the building square footage and mass would have to be significantly reduced to compensate
for the parking spaces lost in elongating the building. As with all Site Plan Time Extension requests, the
site plan is still subject to the original 29 conditions of site plan approval. Relative to the Art in Public
Places ordinance, the original site plan approval occurred prior to adoption of Ordinance 05-060.
Page 3
Memorandum No. PZ 06-172
RECOMMENDATION
Staff recommends approval of this request for a six (6) month time extension of the site plan approval
(NWSP 05-022) with the condition that the applicant obtains traffic concurrency approval to extend the
build-out date accordingly. This positive recommendation is based on the fact that the applicant has
demonstrated a commitment to receive the necessary permits, the approved site plan complies with
nearly all of the new regulations of the Urban Commercial District Overlay, and equally important, that
the project retains the same high quality appeal in design that essentially achieves compliance with the
proposed CRA Urban Design Guidelines and would make it a true asset in the Federal Highway corridor.
Approval of this request for site plan extension would extend the project's expiration date to February 2,
2007.
All conditions of approval included in the initial development order must still be satisfactorily addressed
during the building permit process; however, any conditions of approval recommended by the Board or
required by the City Commission will be placed in Exhibit "c" - Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Neelam Business Center\SPTE 06-010\Slaff Report.doc
I ....
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1 in. = 121.4 feet
Exhibit A
Neelam Business Center
August 1,2006
~
EXHIBIT B
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Michael W. Rumpf
Director of Planning & Zoning
City of Boynton Beach
Development Department
Planning & Zoning Division
100 E. Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, FL 33425
RE: Request Extension of Site Plan Approval
Dear Mr. Rumpf:
This letter is in regards to the Neelam Business Center at 924 N Federal Highway. As
you are aware the City Commission approved the site plan for the above mentioned
project on August 2, 2005. Parag Construction has been working diligently to secure
permits and all necessary government approvals to commence development of the mixed
use plaza. However, it appears we will faIl slightly short of securing a building permit
. from the City of Boynton Beach prior to the one year deadline:
Therefore, we are requesting an extension for the current Development Order approval
for a period of six months. We believe this will be more than substantial time to secure a
. building permit, and all other necessary approvals.
I cannot emphasize how serious we are about getting this project off the ground, but
please consider the fOllowing to detennine our commitment to the development of
Neelam Business Center:
I Payment in the amount of $8700.00 to FPL for engineering and relocating power
poles on site. FPL has completed the engineering process and we have
completed a survey with new FPL easements $2600.00.
2 Permit Application Fee in the amount of$5936.43 was paid to the City of
Boynton Beach on April 18, 2006. Permit #06-2988
3 Comments received on May 16,2006 were corrected and resubmitted on July 19,
2006.
...... U 'T'WenaveappliedforFDOT penlllii
5 Temporary Fence permit secured from the City of Boynton Beach on April 25,
2006. Permit # 0600000832
6 Engineered Roof Truss Drawings complete
7 Soil Boring Tests complete
We would greatly appreciate the granting of an extension as we are not far out from
breaking ground on this project. Thank you for the time and consideration.
Sincerely, "") I ()
(J nond, d. PoflX---..
Anand D. Patel
Managing Partner
AA, LLC
EXHIBIT "C"
Conditions of Approval
Project name: Neelam Business Center
File number: SPTE 06-0 I 0
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
1. All previous conditions of Approval as set forth in the original site plan X
approval (NWSP 05-022) remain in effect.
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
2. Provide an updated concurrency approval letter from Palm Beach County X
Traffic Division, prior to issuance of first permit.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be determined.
S:\Planning\SHARED\WP\PROJECTS\Schnars Business Ctr\Neelam NWSP 05-022\SPTE 06-01O\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Neelam Business Center
APPLICANT'S AGENT: Anand Patel - AA, LLC
APPLICANT'S ADDRESS: 1503 Belvedere Rd West Palm Beach, FL 33406
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 17, 2006
TYPE OF RELIEF SOUGHT: Request for a six (6) month time extension of the site plan approval
(NWSP 05-022) granted on August 2, 2005, extending the approval to
February 2, 2007.
LOCATION OF PROPERTY: 924 North Federal Highway Boynton Beach, FL
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\PJanning\SHARED\WP\PROJECTS\Schnars Business Ctr\Neelam NWSP OS.022\SPTE 06-010\DO.doc
Community Redevelopment Agency
Meeting Minutes
Boynton Beach, FL
OctOber 25, 2006
Motion
Ms. Heavilin moved to approve the height exception. Ms. Horenburger seconded the motion
which passed 5 - 2, with Messrs. Myott and Sims dissenting.
"'/ ... .. .. . . .. p'
D.i'i~elam Business Center/SPTE 06-010 ;
Agent:
Owner:
Location:
Description:
Anand Patel, Managing Partner of M, LLC
M, LLC
924 N Federal Hwy - SE corner of NE 9th Avenue and N Federal Hwy
Site Plan Extension
Mr. Breese presented the request and explained Mr. Anad Patel had purchased the subject
property. Mr. Breese read the staff analysis and announced staff was recommending approval
of the six-month Site Plan extension subject to all conditions of approval.
Sanjay Parag, the agent, Parag Construction was present, and indicated the FDOT permits
were obtained. The only outstanding item was the utility review.
Chair Tillman opened the floor for public comments. There were no comments received and
Chair Tillman closed the floor.
Ms. Heavilin asked when construction would commence. Mr. parag responded it would be
about three weeks and definitely by year-end.
Mr. Myott asked whether the building still looked the same and Mr. parag responded it did. Ms.
Horenburger asked whether the same individual who owned this project also owned the
Country Inn and Suites. Mr. parag responded it was.
Rev. Chaney asked about the occupancy plans. The first floor would be retail, with professional
office space above. It had not been determined exactly what retail there would be. It was
originally designed for an attorney.
Motion
Vice Chair Norem moved to approve the six-month time extension. Ms. Horenburger seconded
the motion for the discussion.
Ms. Horenburger asked if there was another request that had been approved for one year, and
then this was asking for a six-month extension. Mr. Breese confirmed it was. Ms. Horenburger
indicated they had discussed at a prior meeting, changing approvals from one year to eighteen
months.
Mr. Breese explained when the Land Development Regulations are rewritten, that change would
be included.
Vote
A vote was taken and the motion unanimously passed.
9
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y
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VIII.-PUBLIC LEARING
ITEM Q.
Requested City Commission Date Final Fonn Must be Turned Requested City Cormnission Date Final Fonn Must be Turned
Meetim:!: Dates in to City Clerk's Office Meetine Dates in to City Clerk's Office
0 August I, 2006 July 17, 2006 (Noon.) 0 October 3. 2006 September 18,2006 (Noon)
0 August 15.2006 July 31,2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19, 2006 September 5, 2006 (Noon) [i.;J November 21, 2006 November 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
o
o Administrative
o
o
[i.;J
Consent Agenda
Announcements/Presentations
o City Manager's Report
o New Business
[i.;J
o
o
Legal
Unfinished Business
Code Compliance & Legal Settlements
n
c> n-<
0"\ :::;-<
% -<0
c> "T1
RECOMMENDATION: Please place this request on the November 2 I, 2006 City Conunission Agenda"iindeP 0:>
Public Hearing and Legal, Ordinance - First Reading. The Community Redevelopment Agency Board on NovemIYi14,';l~
2006, recommended that the suhject request be approved. Staff recommends the expeditious processing of this item, so~
second reading is ultimately timed with second reading of the corresponding ordinance for future land use amen~ w1jg1P
must occur at the December 5th City Conunission meeting. The large-scale amendments in this cycle are to be adoed inTI'%'
December pursuant to legal notices and state process requirements. For further details pertaining to the request, seeJttac~
Departroent Memorandum No. 06-122. c> ~
:x:
Public Hearing
EXPLANATION:
PROJECT:
AGENT:
Ellipse (Snnshine Square) (REZN 06-008)
Bonnie Miskel, Esq. And Kim Glas-Castro, AICP, of Ruden McClosky, Smith,
Schuster & Russell, P.A.
Sunshine Square CRP LLC
Southwest comer of Federal Highway and Woolbright Road
Request to rezone from Community Commercial (C-3) to Mixed Use Low Intensity 3
(MU-L3) for a proposed mixed use project on 14.41 acres.
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
2vU~~/
Development Departmen ecto
~C' M ' S' -
Ity anager sIgnature
J-.-U~6;
Planning and Zonin ir ctor City Attorney I Finance
S:\PlanningISHARED\WP\PROJECTSlSunshine Square\LUAR 06~016 REZN 06-008\Agenda Item Request Ellipse,Sunshine Sq, REZN 06~OO8 11-21-
06.dot
Assistant to City Manager
S,IBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06-064
2
3 AN ORDINANCE OF THE CITY OF BOYNTON
4 BEACH, {;'LORIDA, REGARDING THE
5 APPLICATION OF SUNSHINE SQUARE CRP,
6 LLC, AMENDING ORDINANCE 02-013 TO
7 REZONE A PARCEL OF LAND LOCATED AT
8 SOUTHWEST CORNER OF WOOLBRIGHT ROAD
9 AND SOUTH FEDERAL HIGHWAY AS MORE
10 FULL Y DESCRIBED HEREIN, FROM
11 COMMUNITY COMMERCIAl, (C-3) TO MIXED
12 USE LOW 3 (MU-LJ); PROVIDING FOR
13 CONFLICTS, SEVERABILITY, AND AN
14 EFFECTIVE DATE.
15
16 WHEREAS, the City Commission of the City of Boynton Beach, Florida has
17 adopted Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City;
18 and
19 WHEREAS, Sunshine Square CRP, LLC, has filed a petition to rezoning a parcel of
20 land more particularly described hereinafter; and
21 WHEREAS, the City Commission, following required notice, conducted a public
22 hearing to consider the rezoning and heard testimony and received cvidence which the
23 Commission finds supports a rezoning for the property hereinafter described; and
24 WHEREAS, the City Commission finds that the proposed rezoning is consistent with
25 the Land Use described in the City's Comprehensive Plan; and
26 WHEREAS, the City Commission deems it in the best interests of the inhabitants of
27 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth.
28 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
30
Section 1.
The foregoing Whereas clauses are true and correct and incOlporated
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Sunshine Squarc(rcv EB).doc
1 herein by this reference.
2
Section 2.
The following described land located at Southwest comer of
3 Woolbright Road and South Federal Highway, is hereby rezoned from Community
4 Commercial (C-3) to Mixed Use Low 3 (MU-L3):
5
6 All that part of the East 1/2 of the Northeast 1/4, lying West of Dixie
7 Highway (U.S. Highway No. I), LESS the North 40.00 feet, East 150 feet of
8 the South 150 feet of the North 180 feet and the South 1910 feet, Section 33,
9 Township 45 South, Range 43 East, Palm Beach County, Florida.
10
11 TOGETHER WITH:
12
13 The North 125 feet of the South 1910 feet of that part of the East 1/2 of the
14 Northeast 1/4 of Section 33, Township 45 South, Range 43 East, Palm Beach
15 County, Florida, lying West of Dixie Highway (U.S. Highway No. 10;
16
17 EXCEPTING therefrom the following:
18
19 BEGINNING at the intersection of the North line of said Tract with the West
20 line of Dixie Highway (U.S. Highway No. I);
21
22
thence run West along the North line of said Tract for a distance of 381.54
feet; thence run South a distance of 125 feet to the South line of said Tract:
thence run due East along said South line to the West line of Dixie Highway
(U.S. Highway No.1); thence run Northerly along said West line to the
POINT OF BEGINNING.
23
24
25
26
27
28
29
30
31
32
TOGETHER WITH:
That part of Lot 1 and that part of the North 1/2 of Lot 2, as recorded in Plat
Book 1, Page 4, of the Public Records of Palm Beach County, Florida, lying
East of the Florida East Coast Railroad.
S:\CA \Ordinanccs\Planning\Rezoning\Rezoning ~ Sunshine Square(rev EB).doc
27
28
29
1
2
3
4
5
SAID LANDS BEING MORE PARTICULARLY DESCRIBIW AS
FOLLOWS:
6
Commencing at the Northeast corner of Section 33, Township 45 South,
Range 45 East, Palm Beach County, Florida;
7
8
thence with a bearing of South 89 degrees 43 minutes 15 seconds West, along
the North line of Section 33, (and the centerline of Woolbright Road), a
distance of 418.40 feet to a point on the Northerly extension of the West
Right-of-Way line of the 100 foot Right-of-Way of Federal Highway, (State
Road No.5);
9
10
11
12
13
thence with a bearing of South 01 degrees 02 minutes IS seconds West, along
the West Right-of-Way line of Federal Highway, a distance of 180.01 feet to
the POINT OF BEGINNING;
14
15
16
17
thence continue along the forementioned West Right-of-Way line of Federal
Highway with a bearing of South 01 degrees 02 minutes 15 seconds West, a
distance of55.31 feet;
18
19
thence with a curve to the right having a radius of 2814.93 feet, a central
angle of 3 degrees 53 minutes 47 seconds, an arc length of 191.43 feet and a
chord bearing of South 02 degrees 59 minutes 09 seconds West, to a point;
20
21
22
thence with a bearing of South 04 degrees 56 minutes 02 seconds West, a
distance of 265.59 feet to a point;
23
24
thence with a bearing of South 89 degrees 21 minutes 47 seconds West, a
distance of 365.77 feet to a point;
25
26
thence with a bearing of South 01 degrees 12 minutes 13 seconds East, a
distance of 125.00 feet to a point on the North Right-of-Way of 50.00 foot
Right-of-Way ofS.E. 18th Ave.;
thence with a bearing of South 89 degrees 21 minutes 47 seconds West, along
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Sunshine Square(rev EB).doc
1 the North Right-of-Way line of S.E. 18th Ave., a distance of 475.00 feet to a
2 point on the East line of Lot 2, as recorded in Plat Book 1, Page 4, of the
3 Public Records of Palm Beach County, Florida;
4 thence with a bearing of South 01 degrees 12 minutes 13 seconds East, along
5 the East line of Lot 2, a distance of 157.38 feet to the South line of Lot 2;
6 thence with a bearing of South 89 degrees 43 minutes 15 seconds West, along
7 the South line of Lot 2, a distance of 99.45 feet to the point on the East Right-
8 of-Way line of the 100 foot Right-of-Way for the Florida East Coast Railroad;
9
10 thence with a bearing of North 08 degrees II minutes 15 seconds East, along
11 the East Right-of-Way line of the Florida East Coast Railroad, a distance of
12 948.77 feet to a point on the South Right-of-Way line of the 80.00 foot Right-
13 of-Way for Woolbright Road, said point lying 40.00 feet South of the North
14 line of Section 33;
15
16 thence with a bearing of North 89 degrees 43 minutes 15 seconds East, along
17 the South Right-of-Way line of Wool bright Road, said line lying 40.00 feet
18 South of and parallel to the North line of Section 33, a distance of 685.48 feet
19 to a point;
20
21 thence with a bearing of South 01 degrees 02 minutes 15 seconds West, a
22 distance of 140.00 feet;
23
24 thence with a bearing of North 89 degrees 43 minutes 15 seconds East, a
25 distance of 150.00 feet more or less to the POINT OF BEGINNING.
26
27 A location map is attached hereto as Exhibit "A" and made a part of this Ordinance by
28 reference.
29 Section 3. That the Zoning Map of the City is amended to reflect this rezoning.
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Sunshine Square(rev EB).doc
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
241
~~ I.
27.
28 I
291
~ I
~ I
I"
II
i
i
~
if
1;
Section 4. All ordinances or parts of ordinances in conflict herewith are hereby
2 repealed.
3 Section 5. Should any section or provision of this Ordinance Of any portion thereof
,
4! be declared by a court of competent jurisdiction to be invalid, such decision shall not affect thc
5 remainder ofthis Ordinance.
6 Section 6. This ordinance shall become effective immediately upon passage.
7
FIRST READING this ____~ day of
,2006.
8
SECOND, FINAL READING and PASSAGE this _ day of
,2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
ATTEST:
Commissioner
City Clerk
(Corporate Seal)
S:\CA \Ordinances\Planning\Rezoning\Rezoning - Sunshine Square(rev EB).doc
DEPARTMENT OF DEVELOPMENT
Memorandum PZ 06-
TO:
Chair & Members Community Redevelopment Agency Board and City Commission
Michael RU~
Planning & Zoning Director
Ed Breese, ~
Principal Planner
November 1, 2006
Ellipse (fka Sunshine Square) SW corner of Federal Highway & Woolbright Road
(REZN 06-008)
Rezoning of property from Community Commercial (C-3) to Mixed-Use Low Intensity 3
(MU-L3)
THROUGH:
FROM:
DATE:
RE:
As a result of numerous meetings and workshops involving the City Commission, CRA, P&D Board,
staff and the public, the current zoning regulations involving two (2) Mixed-Use zoning districts (MU-H
and MU-L) are undergoing amendment to four (4) Mixed-Use zoning districts (MU-H and MU-L 1, MU-
L2 & MU-L3). The expansion to four (4) mixed-use districts allows greater conformance with the
lriOUS redevelopment plans and the needed flexibility for the various corridors.
When Sunshine Square petitioned for Large Scale Comprehensive Plan amendment to change the
land use and zoning of their property in March of this year, they applied for Mixed-Use Low Intensity
(MU-L) zoning, identical to what was approved north, across Woolbright Road, at the former
Gulfstream Lumber site, now known as Las Ventanas. In October, staff submitted to the CRA and
P&D Boards for their review and recommendation to the City Commission, the proposed
amendments to the Mixed-Use Zoning districts, which depict the Mixed-Use Low Intensity 3 (MU-L3)
designation for this site. Both Boards recommended the City Commission adopt the new Mixed-Use
districts and regulations as proposed.
Relative to the Sunshine Square property, the proposed elimination of the MU-L district and its
replacement with the MU-L3 district has little to no discernable change on the development
regulations. Any project proposed for the site would still be allowed to construct to a height of 75 feet
and at a density of 40 dwelling units per acre. However, the previous restriction note for "Grocery
Stores. Supermarkets" has been amended to allow a full size store to be developed. This was based
on research indicating that the maximum size currently allowed under the MU-L code is less than
what most supermarket chains are willing to develop. This particular amendment will accommodate
and further the redevelopment of the Sunshine Square site and its associated Publix store in
accordance with the vision for the city's urban area. The further details of the Ellipse (Sunshine
Square) mixed-use project are deferred to the corresponding site plan staff report (NWSP 06-021).
~ached is the original staff report (LUAR 06-016) dated June 1, 2006. Staff concludes that this
proposed rezoning (REZN 06-008) is consistent with the previously approved staff analysis, report
and Commission action, and therefore recommends approval.
DEVELOPMENT DEPARTMENT
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 06-122
TO:
Chair and Members
Community Redevelopment Agency Board and
Mayor and City Commission
FROM:
Hanna Matras
Planner '#'
Michael W. Rumpf
Director of Planning and Zoning
THROUGH:
DATE:
June 1, 2006
PROJECT NAME/NUMBER:
Sunshine Square/WAR 06-016
REQUEST:
To reclassify the subject property from Local Retail Commercial
(LRC) to Mixed Use (MX) on the Future Land Use Plan, and
rezone from Community Commercial (C-3) District to Mixed Use-
Low Intensity (MU-L) in order to redevelop the shopping plaza
as a mixed use development.
PROJECT DESCRIPTION
Property Owner: Sunshine Square CRP LLC
Sunshine Square CRP LLC{Ruden McClosky-Bonnie Miskel, Esq. and
Applicant/Agent: Kimberly Glas-Castro, AICP
Location: Southwest comer of the intersection of Federal Highway and Woolbright
Road. (Exhibit "A'')
Parcel Size: 14.42 acres
Existing Land Use: Local Retail Commercial
Existing Zoning: C-3 Community Commercial
Proposed Land Use: Mixed Use
Proposed Zoning: MU-L Mixed Use-Low Intensity
Proposed Use: Mixed Use development containing 576 residential units for an overall
density of 39.94 dwelling units per acre (du/ac), 150,602 square feet of
commercial retail use and 11,050 square feet of office use for a Floor
Area Ratio (FAR) of 1.71.
Page 2
File Number: LUAR 06-000
Sunshine Square
Adjacent Uses:
North:
South:
East:
West:
Right-of-way of Woolbright Road, then property designated Mixed Use
and zoned MU-L Mixed Use-Low Intensity, currently being developed as
Uptown Lofts. Approximately 0.48 of an acre of property located at the
southwest corner of the intersection of Federal Highway and Woolbright
Road contains a gas station and is classified Local Retail Commercial and
zoned C-3 Community Commercial. It is not included in the request for
land use amendment and rezoning.
To the southeast, a parcel of approximately 1 acre classified Local Retail
Commercial and zoned C-3 Community Commercial and containing a
small strip commercial shopping plaza, south of this, the right-of-way of
SE 18th Avenue, then developed property classified Local Retail
Commercial and zoned C-3 Community Commercial.
Right-of-way of Federal Highway, then property classified Local Retail
Commercial and zoned C-3 Community Commercial and developed as
the Riverwalk shopping center.
Right-of-way of the Florida East Coast railroad, then the City's Utilities
Department facilities designated Public and Private Governmental{
Institutional and zoned PU Public Use.
EXECUTIVE SUMMARY
Staff recommends approval of the requested land use amendment and rezoning for the
following reasons:
Staff recommends approval of the requested land use amendment for transmittal to the Florida
Department of Community Affairs and the accompanying rezoning for the following reasons:
1. The future land use amendment is consistent with policies of the City's adopted
Comprehensive Plan, particularly the portions of policy 1.16.1 defining the Mixed Use
land use category and the implementation of the Boynton Beach 20/20 Primary Target
Areas Overlays;
2. The requested land use amendment and rezoning meet or exceed the criteria for review,
as required In the Land Development Regulations; and,
3. The proposed redevelopment plan is consistent with the proposed amendments to the
Federal Hiohwav Corridor Community Redevelooment Pfarr. however,
4. The requested land use amendment and rezoning should only receive final approval if a
site plan for the development is approved concurrently, and if proposed changes to the
Page 3
File Number: LUAR 06-000
Sunshine Square
Federal Hiahwav Corridor Community Redevelooment Plan and the Mixed Use zoning
districts have been adopted.
PROJECT ANALYSIS
The parcels, which are the subject of this land use amendment, total 14.42 acres. Because of
the size of the property under consideration, the Florida Department of Community Affairs
classifies this amendment as a "large scale" amendment. A "large-scale" amendment is
transmitted to the Florida Department of Community Affairs for their review and comment prior
to adoption. Adoption must take place before the end of the 2006 calendar year and is
tentatively scheduled for late November or early December of this year.
The Federal Hiahway Corridor Community Redevelooment Plan. as adopted in May 2002, placed
the subject property in "Planning Area V", and does not recommend use of the Mixed Use-Low
Intensity zoning districts within this planning area; however, staff has recognized that the
development node surrounding the intersection of Federal Highway and Woolbright Road is an
important area and should be included in "Planning Area IV", which does allow the use of Mixed
Use-Low Intensity zoning. Staff is currently preparing amendments to the Redevelopment Plan
to include this area in "Planning Area IV" as presented in workshops with both the CRA and the
City Commission. In addition, Staff is preparing amendments to the Mixed Use zoning districts
that would allow all of the uses, density and intensity proposed in the applicants plan;
therefore, the amendment should be considered.
It should be noted that this project has been designed in anticipation of the City's establishment
of the Mixed Use-Low Intensity 3 zoning district prior to final adoption of this request for land
use amendment. The proposed code amendments would divide the current Mixed Use-Low
Intensity zoning district into three districts. Each of the proposed districts will have distinct
allowable densities, intensities, heights and design controls. The proposed Mixed Use-Low 3
zoning district is identical to the existing Mixed Use-Low Intensity zoning district with respect to
residential density, non-residential intensity (FAR) and allowable maximum height. However,
the proposed supermarket can only be built at its proposed size under the pending Mixed Use-
Low 3 zoning district. It is the intent of both staff and the applicant to transition the zoning
request from MU-L to MU-L 3 following completion of draft ordinances and review of the
proposed reclassification by the state.
Site Plan Analvsis
According to the Land Development Regulations, "All development and redevelopment (utilizing
the Mixed Use Zoning Districts) shall require a site plan approval to be processed concurrently
with the application for rezoning." A conceptual site plan was submitted with the original
application, which is discussed below; however, it is anticipated that a full site plan will be
submitted at an early date so that it can be reviewed in a timely manner against all design
objectives and requirements of the Land Development Regulations for the zoning district prior
to adoption.
The conceptual site plan shows the site divided into four quadrants by a central street running
north to south between Woolbright Road and SE 18th Avenue and another running east to west
from Federal Highway to a service drive paralleling the FEC railroad right-of-way. The north-
south road has an elliptical median containing landscaped areas. Sidewalks front arcaded retail
Page 4
File Number: LUAR 06-000
Sunshine Square
structures on each side of the street. Retail/office structures front on Woolbright Road, Federal
Highway and the east-west internal street. The center of each of the three quadrants contains
parking decks. The remaining quadrant, located on the northwest corner of the site, contains a
Publix supermarket under a two-level parking deck and topped with a recreation deck on the
top level. The northwest, northeast and southeast quadrants all contain residential units above
the street-level commercial spaces. The southwest quadrant contains retail along the internal
street and residential and live-work units along SE 18th Avenue, as well as residential units on
upper levels.
According to the conceptual plans, the northeast quadrant (near the intersection of Federal
Highway and Woolbright Road) will be the first phase in the development; followed by the
northwest quadrant as phase two and the southwest quadrant as phase three. The southeast
quadrant will be phase four. No architectural concepts were submitted with the plans, and any
real consideration of the site plan should be withheld until the full set of site plans has been
formally submitted. It should be understood, however, that final approval of the requested land
use amendment and rezoning cannot occur without concurrent approval of the site plan.
Review Based on Criteria
The criteria used to review Comprehensive Plan amendments and rezonings are listed in the
Land Development Regulations, Chapter 2, Section 9, Administration and Enforcement, Item C.
Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff
analysis when the proposed change includes an amendment to the Comprehensive Plan Future
Land Use Map.
a. Whether the proposed rezoning would be consistent with applicable comprehensive
plan policies including but not limited to, a prohibition against any increase in
dwelling unit density exceeding 50 in the hurricane evacuation zone without written
approval of the Palm Beach County Emergency Planning Division and the Oty's risk
manager. The planning department shall also recommend limitations or
requirements, which would have to be imposed on subsequent development of the
property, in order to comply with policies contained in the comprehensive plan.
The property is not located in the hurricane evacuation zone therefore, that section of the
criterion is not applicable.
According to the Comprehensive Plan Future Land Use Element, Objective 1.16.1, "The City
shall continue to regulate the use, density, and intensity of land use, by requiring that all land
development orders be consistent with the Future Land Use Plan and other applicable policies of
the Comprehensive Plan".
Policy 1.16.1 of the Land Use Element reads under "Mixed UseHthe following:
"Business, professional, and administrative offices; retail uses, personal services,
business services which are compatible with retail uses; entertainment, recreation
facilities, amusements, attractions, and exposition halls; hotels and residential uses
with a gross density up to 40 dwelling units per acre; places of worship, elementary
Page 5
File Number: LUAR 06-000
Sunshine Square
and high schools, and day-care services; governmental uses and activities; civic
organizations and community centers; home occupations.
All land development located in the Mixed Use-Low Intensity category shall be
required to submit a plan that includes a single unified design for the project, and
shall conform to any adopted design plan(s) for the area covered by the category."
In the same policy, under "Boynton Beach 20/20 Primary Target Areas Overlays'; the following
language directed initiation and implementation of the Federal Hiohwav Corridor Community
Redevelopment Plan:
"The target areas delineated in the Boynton Beach 20/20 Redevelopment Master
Plan as "Primary Target Areas" shall be studied. Studies and/or redevelopment
studies may address public improvements, infrastructure, building placement,
architectural character, streetscape, signage, landmark opportunities and unifying
design concepts. Implementation mechanisms may include, but are not limited to,
adoption of overlays in the land development regulations, amendments to land
development regulations, and/or through rezoning to new or existing districts.
Overall Design Plans prepared for each area shall be reviewed by the Community
Redevelopment Agency and/or approved by the City Commission.
The Primary Commercial Target Areas shall include but not be limited to:
. Martin Luther King Boulevard from Seacrest Boulevard to U. S. 1;
. U.S.1 from north to south city limits, "
As stated above, the Federal Hiohwav Corridor Community Redevelopment Plan is currently
being updated to place the subject property within Planning Area IV, which will allow the use of
the requested land use designation and zoning category. Approval of the requested land use
amendment and rezoning for transmittal to the Department of Community Affairs can take
place; however, final approval of the requests should not occur until the changes to the Federal
Hiohwav Corridor Community Redevelopment Plan are adopted by the CRA and City
Commission.
b. Whether the proposed rezoning would be contrary to the established land use
pattern, or would create an isolated district unrelated to adjacent and nearby
districts, or would constitute a grant of special privilege to an individual property
owner as contrasted with the protection of the public welfare.
The proposed rezoning would be a continuation of the Mixed Use land use designation and
Mixed Use-Low Intensity zoning already in place on property located immediately north of the
subject property across Woolbright Road, and does not constitute a grant of special privilege to
an individual property owner as contrasted with the protection of the public welfare.
c. Whether changed or changing condiaons make the proposed rezoning desirable.
Page 6
File Number: LUAR 06-000
Sunshine Square
The proposed project replaces an antiquated suburban shopping plaza surrounded by large
areas of surface parking, with a development containing commercial and residential uses
integrated into an urban setting, which will enhance the importance of the intersection of
Federal Highway and Woolbright as an important "node of development" on this portion of the
Federal Highway Corridor. In addition, it will support redevelopment of the coastal area in
keeping with the "Eastward Ho" initiative, provide commercial service to the barrier island
population, which is allowed no commercial land uses per their adopted Comprehensive Plan,
and support the downtown development in Boynton Beach.
d. Whether the proposed use would be compatible with utility systems, roadways, and
other public facilities.
The proposed mixed use development is compatible with utility systems, roadways, and other
public facilities. Traffic analyses presented by the applicant show that if the site were developed
to its maximum potential under the existing land use and Zoning, the total average daily traffic
would be 15,126 trips per day, compared to a maximum potential of 25,913 trips per day under
the requested land use and zoning; however, the applicant is proposing a project of an intensity
and density far less than the maximum. The proposed project is anticipated to generate only
13,049 trips per day, which would be a potential reduction in maximum average daily traffic of
2,075 trips.
Demands for water and sewer capacity will increase on the site due, in large part to the
introduction of 576 residential units onto the site. Total demand for potable water is estimated
at 254,566 gallons per day; demand for sewer capacity is estimated at 211,942 gallons per day.
The project is located in Concurrency Service Area (CSA) 19 for determining public school
concurrency. There is no High School located within the CSA; however, the total Middle School
enrollment as of July 2005, was at 76% of facility capacity and total Elementary School
enrollment was at 74% of capacity. High Schools in the two abutting CSAs are at 87% of
capacity in CSA 17 and 79% of capacity in CSA 20 as of July 2005.
The Palm Beach County Solid Waste Authority has determined that sufficient disposal capacity
exists for the lO-year planning period. Lastly, drainage will be reviewed in detail as part of site
plan review, and must satisfy all requirements of the city and local drainage permitting
authorities.
e. Whether the proposed rezoning would be compatible with the current and fi.Jture
use of adjacent and nearby properties, or would affect the property values of
adjacent or nearby properties.
The proposed rezoning will be compatible with the current and future use of adjacent and
nearby properties and is anticipated to have a pOSitive affect on the property values of adjacent
and nearby properties.
f. Whether the property is physically and economically developable under the existing
zoning.
Page 7
File Number: LUAR 06-000
Sunshine Square
The subject property is the site of an existing but antiquated shopping plaza, which could
continue to operate in its present state; however, without major renovations its continuing
viability is questionable. The project proposed as a replacement will integrate residential and
commercial uses, provide structured parking, and include inviting pedestrian-friendly areas,
which should increase the economic viability of the property.
g. Whether the proposed rezoning is of a scale which is reasonably related to the
needs of the neighborhood and the city as a whole.
The subject rezoning and subsequent use of the property would represent a positive
contribution to both the neighborhood and the city. The provision of residential units in close
proximity to neighborhood retail will serve to internalize trips that would otherwise require
travel off the site for essential shopping. The redevelopment also retains the Publix
supermarket in the area, and provides a pedestrian-friendly area in place of the sea of parking
currently found on the site.
h. Whether there are adequate sites elsewhere in the city for the proposed use, in
districts where such use is already allowed.
The mixed use zoning districts are unique in that they are only placed on the zoning map when
a site plan is approved concurrent with the rezoning; therefore, there are no available sites
elsewhere in the city where the use is already allowed. In addition, there are a limited number
of areas eligible for rezoning to either the MU-L3 Mixed Use-Low Intensity or C-3 Community
Commercial districts that equal the size of this property, and where significant development can
take place.
CONCLUSIONS/RECOMMENDATIONS
As indicated herein, this request is consistent with the intent of the Comprehensive Plan and
with the proposed changes to the Federal Hiohwav Corridor Community Redevelooment Plan;
will not create additional impacts on infrastructure that cannot be accommodated within
existing capacities; will be compatible with adjacent land uses and will contribute to the overall
economic development of the City. Therefore, staff recommends:
1. That the City Commission, acting as the Local Planning Agency, find the proposed
amendments consistent with the Comprehensive Plan;
2. That the subject requests have been reviewed based on the required criteria;
3. That the proposed redevelopment plan is consistent with the vision and
recommendations of the Federal Hiahwav Corridor Communitv Redevelooment Plan; and
therefore,
4. That the land use amendment and rezoning be approved for transmittal to the Florida
Department of Community Affairs for their review and comment; however,
5. Following the DCA's review, final adoption of the land use amendment and rezoning
should only be approved if a site plan for the development is approved concurrently, and
if proposed changes to the Federal Hiohwav Corridor Community Redevelooment Plan
and the Mixed Use zoning districts have been adopted.
ATTACHMENTS
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Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
June 13, 2006
Horenburger asked with eminent domain gone, what expectation could they have for these
kinds of properties to turn over if the property owners did not want them to. Mr. Hudson said
they had not seen eminent domain used in any of the categories. Ms. Horenburger was curious
because there was a single-family neighborhood to the north of this. This was a neighborhood
where younger people were moving in and she wondered what impact a mixed use
development would have on that single family neighborhood. Mr. Hudson did not think this
would affect them any more than the changes they were proposing on Boynton Beach
Boulevard. He acknowledged the property was very narrow, saying there would be a lesser
height immediately adjacent to the single family homes.
Mr. Sims asked if there were similar plans for any other areas in the CRA and Mr. Hudson
indicated there were no plans at the moment.
Chair Tillman asked if the Corridor Study would include information showing the impact of
development to the west of the Florida East Coast Railroad tracks. Mr. Hudson mentioned the
revisions to the Federal Highway Corridor Plan would give consideration to this.
Motion
Ms. Heavilin moved to approve the request to amend the Future Land Use Element policies
1.9.5 and 1.16.1 of the City of Boynton Beach Comprehensive Plan as presented by staff. Vice
Chair Norem seconded the motion.
Chair Tillman opened the floor for public comment.
Flynn Holland, resident of Boynton Beach, knew Woolbright was not in the CRA area, but
she had yet to see a traffic study for any of the development going on. She had not found
information on any traffic study. She asked how they could develop Woolbright Road without
taking the big development at Woolbright and Federal Highway into account. Mr. Hudson
responded each development that came in was required to present the City with a traffic study,
which could be accessed in the files of the Planning and Zoning Department. She mentioned
there was no way for the kids from the single-family residential area across the street from
Little League Park to get across Woolbright safely.
Hearing no further requests to speak, Chair Tillman closed the floor for public comment.
The motion passed 7-0.
B. Sunshine Sauare Land Use Amendment/Rezonina
Description:
"~:"'_E~Alt.QftO\6)
Ruden Mcclosky, Bonnie Miskel, Esq., and
Kim Glas-Castro, AICP
Sunshine Square CRP, LLC
Southwest corner of Woolbright Road and
South Federal Highway
Request to amend the Comprehensive Plan
Future Land Use Map from Local Retail
Commercial (LRC) to Mixed Use (MX); and
1.
Project:
Agent:
Owner:
Location:
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
June 13, 2006
Proposed Use:
Request to rezone from Community
Commercial C-3 to Mixed Use Low (MU-L).
Mixed use development
Mr. Dick Hudson spoke on behalf of Planning & Zoning Department staff. He declared this was a
large scale amendment to the Comprehensive Plan to allow a mixed use development
containing 57 residential units for an overall density of 39.94 dwelling units per acre (dujac),
150,602 square feet of commercial retail use and 11,050 square feet of office use for a Floor
Area Ratio (FAR) of 1.71 in the area now known as Sunshine Square Shopping Center at the
corner of Woolbright Road and Federal Highway. The Valero gas station was not included in the
amendment.
Staff recommended approval of the requested land use amendment for transmittal to the
Florida Department of Community Affairs. Staff declared the changes were consistent with the
policies of the City's adopted Comprehensive Plan, particularly the portions of policy 1.16.1
defining the Mixed Use land use category and the implementation of the Boynton Beach 20/20
Primary Target Area Overlays. The requested land use amendment and rezoning met or
exceeded the criteria for review, as required in the Land Development Regulations. The
proposed redevelopment plan is consistent with the proposed amendments to the, but should
only receive final approval if a Federal Highway Corridor Community Redevelopment Plan site
plan for the development is approved concurrently, and if proposed changes to the Federal
Highway Community Redevelopment Plan and the Mixed Use zoning districts are adopted.
Mr. Hudson gave a condensed report on the conceptual site plan provided by the developer.
The full site plan would come back before the board and had to be approved before these
changes were finally adopted.
Bonnie Miskel, Esq., of Ruden McClosky, spoke on behalf of the applicant, Sunshine
Square CRP, LLC. The applicant wanted to redevelop the site as soon as possible. The existing
Sunshine Square was not well planned to take growth into consideration. There were several
long-term tenants with leases and the site plan was geared to accommodate them, including
Publix. It was hoped the improvements would help to generate more profits for the lessees.
Mike Hammond, Managing Partner with RAM Development, a Florida developer, gave a
brief overview presentation about RAM Development. Mr. Hammond explained they did a lot of
mixed use developments in Florida and gave examples of ones that might be familiar to the
audience. One was Midtown, which was on PGA Boulevard between the Turnpike and 1-95, a
truly mixed use project, with 225 condominiums, a 500-seat cultural center and church, and
about lOOK sq. ft. of retail including restaurants - no big boxes. They also completed Pineapple
Grove Village in downtown Delray Beach in the CRA area. They own and manage luxury rental
apartments in Florida, Michigan, and North Carolina.
Hugo Pacanins, Development Manager for RAM Development, showed some slides that
gave an overview of the project. The proposed project included 576 residential units for a
density of about 40 dujacre. It also included 11K sq. ft. of office space and 150K sq. ft. of retail
space, including the new Publix space. They planned to relocate the traffic signal currently close
to the railroad tracks to half-way between Federal Highway and the railroad tracks. There would
be ground floor retail with residential on top, and the project would be phased to accommodate
existing tenants. Tenants would be moved to new retail space as it became available to avoid
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
June 13, 2006
disruption of their businesses. Phase 1 would be on the east side of the property and
construction could begin September 2007 if approvals were received by the end of this year.
The second phase was the creation of a new Publix because the existing Publix wanted to stay
in operation during construction. They had created a demolition schedule for the project.
Bonnie Miskel declared if the board recommended approval to the City Commission and the City
Commission approved as well, the amendments would go to the DCA. The applicant was
working with City staff on the site plan requirements and would bring a full site plan
presentation before the board for comments and questions at that time.
Ms. Horenburger indicated she was a frequent shopper at Sunshine Square and wanted
assurance that the Boynton Diner and the Music Center, both integral parts of the community,
would be allowed to stay. Ms. Miskel responded some tenants with long-term leases were
staying and others had been bought out. They would be accommodating the ones that wished
to stay.
Mr. DeMarco asked what would happen to the gas station. Ms. Miskel commented they had
declined on the price offered, but could come in later if they wished. Mr. DeMarco asked how
many stories would be involved, and Ms. Miskel responded, seven stories and 80 feet. Mr.
DeMarco asked what kind of parking they would have. Ms. Miskel responded the majority of the
parking was structured parking, but there would be some driveway parking on the street. This
would be presented at a later date in depth.
Mr. Myott felt it was only a matter of time before commuter rail was on the FEC tracks. He
encouraged the Commission and DCA to look for inclusion of a rail transportation node on this
site. While he did support the rezoning to mixed use, all parking would need to be compliant
with the residents and the businesses and have convenient parking for the retail to succeed. He
also encouraged working towards incorporating the gas station into the site and making it a
more attractive gas station that could somehow represent the rest of the project.
Ms. Heavilin was pleased they were finally establishing Woolbright and Federal Highway as one
of the city's major intersections or mixed use nodes.
Mr. Sims hoped other developments would keep to the standards in the proposed project. It
seemed they planned to maintain some of the existing culture. He was a frequent shopper at
that mall as well.
Chair Tillman opened the floor to comment from the public.
Rod Silverio, resident of Boynton Beach commended RAM for suggesting phases for the
proposed development, since many of the bigger developments had stood empty and blighted
for a long time. He also commended them for accommodating the existing businesses who
wished to stay. This was a main corridor for the City and the residents wanted to look at
something nice while development was going on. He hoped the developer would keep the
phased approach.
Betty Patterson, owner of a small strip of land on the south side of Woolbright, said
she had lived in the area since 1947. They developed their little plaza and kept it up well. She
was worried about the additional apartments, but understood about the stores. Ms. Patterson
7
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
June 13, 2006
emphasized there were so many apartments and condos in Boynton Beach now, wherever she
went. She cautioned that the water could become scarce and this should be taken into
consideration. Also, at one time the City had tried to have buildings that were lower in height
and now the City had gone out of sight with building heights. She spoke of the results of
overdevelopment, saying the home of wild things like alligators had been usurped by
development and the alligators were forced to come onto residential properties, where they had
killed people. This never happened before all the development started. She agreed with a need
to beautify, but asked the City and the board to think about what it was doing in terms of
development, and consider that it might really be too much.
Flynn Holland asked if all the residential was for sale and the response was affirmative. She
anticipated this project would bring another 1,000 people to Boynton Beach and questioned
where they would park at the beach. Boynton had been a small beach community and now
they were putting in thousands of people and changing the landscape of the residential areas.
She expressed concern the City was putting thousands of people in an area that was in a
known flood zone. There were accidents on Golf Road, Boynton Beach Boulevard, and Seacrest
Boulevard all the time. Traffic was intense. She did not think the streets could take this amount
of development. She asked what happened to the sewer plan? She asked if they were moving
faster than the infrastructure plan. She asked to have answers to her questions.
Hearing no other people wishing to speak, Chair Tillman closed the floor to public comment.
Vice Chair Norem mentioned that in their staff summary reports, this plan showed a potential
reduction of 2,000 trips from the current trip count for the property.
Motion
Ms. Horenburger moved to approve the request to amend the Comprehensive Plan Future Land
Use Map from Local Retail Commercial (LRC) to Mixed Use (MX); and the request to rezone
from Community Commercial C-3 to Mixed Use Low Density (MU-L) in order to redevelop the
shopping plaza as a mixed use development. The mixed use development would contain 576
residential units for an overall density of 39.94 du/acre, 150,602 sq. ft. of commercial retail use,
and 11,050 sq. ft. of office space for a Floor Area Ratio of 1.71, subject to all comments in the
Executive Summary Review and Analysis. Vice Chair Norem seconded the motion.
Ms. Heaviln asked if it was appropriate to include the specifics for the project instead of the
land use. Mr. Hudson indicated DCA would not see the rezoning at all. They only cared about
the Future Land Use amendment. They went hand-in-hand, though, because the City believed a
land use amendment had to have a companion rezoning.
The motion passed 7-0.
C. Inlet Cove Association (INCA) Land Use Amendment/Rezoninq
1.
Project:
Inlet Cove Association (INCA) (LUAR
06-019)
City of Boynton Beach
North Federal Highway and the Intracoastal
Agent:
Location:
8
Meeting Minutes
Regular City Commission
Boynton Beach, FL
July 5, 2006
Jason Mankoff, Weiner and Aronson, 102 N. Swinton Avenue, agent for the owner,
explained the easement actually runs under the building and all the utility companies agree with
the abandonment. He indicated the request was made as a corrective measure to clear the title
for purchase and development.
Mayor Taylor opened the issue for public hearing and no one came forward
Attorney Cherof read Proposed Ordinance No, 06-062 by title only.
Motion
Commissioner McCray moved to approve Proposed Ordinance No. 06-062. Commissioner
Ferguson seconded the motion.
~
City Clerk Prainito called the roll. The motion passed 4-0.
D. (Intentionally left blank)
""',
"""'-'"
E.
Project:
Agent:
Owner:
Location:
Description:
.:' . <~
Ruden McClosky, Bonnie Isel, Esq, and Kim Glas-Castro, AICP
Sunshine Square CRP, LLC
Southwest corner of Woolbright Road and South Federal Highway
Request to amend the Comprehensive Plan Future Land Use Map
from Local Retail Commercial (LRC) to Mixed Use (MX). (1st
reading of Proposed Ordinance No. 06-063)
Request to rezone from Community Commercial C-3 to Mixed Use
Low (MU-L) (1st reading of Proposed Ordinance No. 06-64)
Proposed Use: Mixed use development
Attorney Cherof administered an oath to all those intending to testify. He inquired if the
applicant or any other party objected to the consolidation of the rezoning and amendment. No
one objected.
Dick Hudson, former Senior Planner, presented on behalf of staff. He pointed out the
amendment was a large scale amendment that would require transmitting the request to DCA
for review and comments and then adoption by the Commission in late November, but prior to
the end of the year.
Mr. Hudson located the property and reviewed the requests to redevelop the shopping plaza to
a Mixed Use development. He indicated the surrounding properties are compatible uses. Staff
recommended approval as it met all the necessary criteria. The only reservation involved the
lack of a site plan being submitted.
Commissioner Ferguson questioned if the revisions would include the shopping plaza across
Federal Highway that would be part of the entire node. Mr. Hudson replied it would. The
timeline for submission and approval was clarified for Commissioner McCray.
9
Meeting Minutes
Regular City Commission
Boynton Beach, FL
July 5, 2006
Bonnie Miskel, 222 Lakeview Avenue, West Palm Beach, agent for the applicant,
summarized the requests. She indicated a conceptual site plan had been submitted. Ms. Miskel
noted there were funds available to relocate any current tenants wishing to do so. It was a
phased development to relocate the existing tenants for minimal impact during reconstruction.
Condo units, retail space and office space are all included in the proposed mixed use with the
parking areas enclosed within the mixed uses. It was intended to create a pedestrian friendly
environment coinciding with the non-residential.
Commissioner McCray inquired on the status of the possible inclusion of the gas station into the
project. Ms. Miskel indicated a meeting of the minds could not be reached. She pointed out
the current design would allow incorporation of the gas station, if needed, in the future.
Commissioner McCray also asked if the present tenants have been advised of the proposals and
plans. Ms. Miskel replied conversations with the current tenants have been ongoing and it was
the intent of the developer to retain all the tenants wishing to do so. The Publix store would be
moving closer to Woolbright Road and there would be improved signage. Mark Weiner,
Architect, added the new Publix store would be 46,000 square feet.
Mayor Taylor opened the issue for public hearing.
Herb Suss, Quail Run, supported the project. However, he cautioned all the building planned
along Federal Highway and elsewhere would clog the main arteries within the City of Boynton
Beach, especially with the drawbridge on Woolbright Road.
Sunny Garcia, 1631 NW 3rd Lane, an employee of RAM Development, reported the tenants
are anxious for the improvements and the possibility of increased clientele.
No one else coming forward, Mayor Taylor closed the public audience.
Commissioner McCray inquired if the site plan would include funds for the Art in Public Places
program. Ms. Miskel responded it would include art.
Attorney Cherof read Proposed Ordinance No. 06-063 by title only.
Motion
Commissioner McCray moved to approve Proposed Ordinance No. 06-063. Commissioner
Ferguson seconded the motion.
~
City Clerk Prainito called the roll. The motion passed 4-0.
Attorney Cherof read Proposed Ordinance No. 06-064 by title only.
Motion
Commissioner McCray moved to approve Proposed Ordinance No. 06-064. Commissioner
Ferguson seconded the motion.
10
Meeting Minutes
Regular City Commission
Boynton Beach, FL
July 5, 2006
Vote
City Clerk Prainito called the roll. The motion passed 4-0.
F.
Project:
Agent:
Owner:
Location:
Description:
Boynton Beach Lofts (SPTE 06-005)
Bradley Miller, Miller Land Planning Consultants, Inc.
Addison Properties of South Florida, Inc.
623 S. Federal Highway
Request for a one-year time extension for the approved site plan
and height exception granted on April 19, 2005 from April 19,
2006 to April 19, 2007.
Bradley Miller, Miller Land Planning Consultants, representing the applicant, explained
the extension for submission of the site plan was necessary for the applicant to complete some
financial obligations. The plans were prepared and would be submitted rather quickly.
Mr. Breese gave a recap of the project and the requests already approved. Staff recommended
approval of the extension.
Commissioner Ensler inquired if staff and/or the applicant had considered the art fee. Mr.
Breese replied staff had not considered the art fee issue. Attorney Cherof advised there would
be no legal prohibition to including the art fee as a condition of approval.
Motion
Commissioner Ensler moved to approve item VIII.F. to include the 1% art fee as a condition of
approval.
Commissioner McCray questioned if there would be another request for extension. Mr. Miller
responded his client had not indicated another extension would be necessary.
Commissioner McCray seconded the motion.
Mayor Taylor asked if the applicant would be agreeable to the addition of the 1% art fee. Mr.
Miller recognized the importance of the art fee and noted there are some prominent
architectural features to the project. Mr. Miller and his client would continue to work with the
City on the intent of the art fee.
Mayor Taylor opened the issue for public hearing and no one came forward.
Vote
The motion passed unanimously.
G.
Project:
Agent:
Location:
Inlet Cove Association (INCA) (LUAR 06-019 )
City of Boynton Beach
North Federal Highway and the Intracoastal Waterway; between
the C-16 Canal and Mariners Way, and between Martin Luther
King, Jr. Boulevard and North East 6th Court
11
'C(('. c-,c
. - .
(--
VIII.-PUBLIC LEARING
ITEM R.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
0 August 1,2006 July 17, 2006 (Noon.) 0 October 3, 2006 September 18, 2006 (Noon)
0 August 15, 2006 July 3 l, 2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September] 9,2006 September 5, 2006 (Noon) [gJ November 21, 2006 November 6, 2006 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda [gJ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
[gJ Public Hearing 0
EXPLANATION:
PROJECT:
AGENT:
RECOMMENDATION: Please place this request on the November 21, 2006 City Conmrission Agenda under.
Public Hearing, under the corresponding item for rezoning. So that frnal approval of the rezoning changes prec~s n ~
consideration of this request, staff recommends that this item be heard in conjunction with the public hearing foFlhe rOZjJBlng
item, but tabled to the December 5, 2006 meeting to follow final ordinance consideration. This expeditious proDs is-<o
recommended to allow it to be reviewed in conjunction with the corresponding rezoning item which is being ~ foP~
adoption on December 5, 2006. The Community Redevelopment Agency Board on November 14, 2006, recornWd~t
the subject request be approved. For further details pertaining to the request, see attached Department Mernorandunfl'jrz:06-
]99. ~ U'>ti
_ C).::z::
o ,.,
.. ,.,co
CJ1 -f'Tl
Ellipse (Sunshine Square) (HTEX 07-001) 0 ~.~
Bonnie Miskel, Esq. And Kim Glas-Castro, AICP, of Ruden McClosky, Smith, ::r
Schuster & Russell, P.A.
Sunshine Square CRP LLC
Southwest comer of Federal Highway and Woolbright Road
Request for a height exception of 19 feet to allow for a total height of 94 feet to
accommodate the parapet, rooftop mechanical equipment. elevator shafts, stairwells, and
roof profiles, to exceed the maximum building height of75 feet on the MU-L3 zoning
district, for a total of 94 feet.
OWNERS:
LOCATION:
DESCRIPT]ON:
PROGRAM IMPACT: N/A
NSCALIMPACT: N/A
ALTERNATIVES: N/A
Deve?::rnSD~e~
~
City Manager's Signature
0tJZ ~
Planning and ~ irector City Attorney / Finance
S:\PJanning\SHARED\WP\PROJECTS\Sunshine Square\HTEX\Agenda Item Request Ellipse,Sunshine Sq, HTEX 07~OOl 11-21-06.dot
Assistant to City Manager
ScIBULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-199
Chair and Members
Community Redevelopment Agency Board and City Commission
\. CJZ-.-/
Michael Rumpf \'-0
Director of Planning and Zoning
Kathleen Zeitler IU
Planner
November 7,2006
Ellipse / HTEX 07-001
Height Exception
Sunshine Square CRP, LLC
Property Owner:
Applicant:
Agent:
Location:
Existing Land Use:
Existing ZOning:
Proposed Land Use:
Proposed Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
South:
Sunshine Square CRP, LLC
Bonnie Miskel, Esq., Kim Glas-Castro, AICP / Ruden McClosky
Southwest corner of Woolbright Road and Federal Highway(Exhibit "AU)
Local Retail Commercial (LRC)
Community Commercial (C-3)
Mixed Use (MX)
Mixed Use Low-3 (MU-L3)
Retail:
Office:
Residential:
140,449 square feet
13,490 square feet
576 units
(18 live/work town homes)
(558 condominiums)
14.42 acres (628,135 square feet)
Right-of-way of Woolbright Road, then property designated Mixed Use and zoned
MU-L Mixed Use-Low Intensity, currently being developed as Uptown Lofts.
Approximately 0.48 of an acre of property located at the southwest corner of the
intersection of Federal Highway and Woolbright Road contains a gas station and
is classified Local Retail Commercial and zoned C-3 Community Commercial. It is
not included in the Ellipse project.
To the southeast, a parcel of approximately 1 acre classified Local Retail
Commercial and zoned C-3 Community Commercial and containing a small strip
Memorandum No. PZ 06-199
Ellipse Height Exception
HTEX 07-001
Page 2
commercial shopping plaza, south of this, the right-of-way of SE 18th Avenue,
then developed property classified Local Retail Commercial and zoned C-3
Community Commercial.
East:
Right-of-way of Federal Highway, then property classified Local Retail Commercial
and zoned C-3 Community Commercial and developed as the Riverwalk shopping
center.
West:
Right-of-way of the Florida East Coast railroad, then the City's Utilities
Department facilities designated Public and Private Governmental! Institutional
and zoned PU Public Use.
BACKGROUND
Sunshine Square CRP, LLC proposes to develop a large-scale mixed-use project to replace the dated
Sunshine Square shopping center. The subject property is located within Study Area 5 of the Federal
Highway Corridor Community Redevelopment Plan, and is currently zoned Mixed Use Low Intensity (MU-L).
The applicant is requesting a rezoning from MU-L to the newly adopted Mixed Use Low Intensity-3 (MU-L3)
zoning district, and requesting a new site plan in order to construct a mixed use development with the
following: 140,449 square feet of retail space (including 20,000 square feet of restaurants), 13,490 square
feet of office space, and 576 dwelling units (18 live/work townhouses and 558 condominiums). Approval
of this request for height exception will be contingent upon the approval of the accompanying request for a
new site plan (NWSP 06-021).
PROPOSAL
The proposed mixed-use project consists of buildings with six (6) residential floors above a floor of ground-
level retail, commercial, and office uses, for a total of seven (7) stories. The proposed buildings would
wrap around multi-story parking structures with a minimum clearance of 17 feet. The building elevations
submitted indicate a roofline height which varies from 77 feet (all Phases) to 80 feet (Phase lIB South
only). However, the MU-L3 district allows a maximum building height of 75 feet at the roofline. The Land
Development Regulations, Chapter 2, Zoning, Section 4.F.1., Height Limitations and Exceptions, notes that
no portion of any structure shall exceed the height except for certain appurtenances on top of a structure
such as parapets, cupolas, domes, and electrical and mechanical support systems which may be excepted.
Therefore, staff is recommending a condition of approval which requires the building elevations to be
revised prior to permitting to comply with the maximum height of 75 feet at the roofline (see Exhibit "c" _
Conditions of Approval). The applicant has indicated to staff that they are in agreement with the
recommended condition of approval related to building height, and have submitted reduced elevations
which revise the roofline height to 75 feet (see Exhibit "B").
The applicant is requesting a height exception of 19 feet to allow for a total of 94 feet of building height to
accommodate the additional two (2) to five (5) feet of building, as well as the parapet, rooftop mechanical
equipment, elevator shafts, stairwells, and roof profiles. The Applicant has responded affirmatively to all
standards for evaluating height exceptions (see Exhibit "B"). The requested height exception will allow
architectural variation in the roofline and also conceal elevator shafts and stairwell enclosures. The actual
height exception needed upon compliance with the recommended condition of approval would be 14 feet,
rather than 19 feet, to allow a total of 89 feet of building height. However, sbme additional height could
be needed to accommodate the building redesign for the revised elevations at the time of permitting,
therefore staff supports the height exception for the requested amount of 19 feet.
Memorandum No. PZ 06-199
Ellipse Height Exception
HTEX 07-001
Page 3
ANALYSIS
The objective of the mixed use zoning districts, in part, is to support and stimulate revitalization efforts in
the city's traditional downtown core area. Staff recognizes that a viable downtown will have a mix of
uses with higher residential densities and reasonable building heights. Land Development Regulations,
Chapter 2, Zoning, Section 4.F.3, Height Limitations and Exceptions, states that in considering an
application for exception to the district height regulation, the City Commission shall make findings
indicating the proposed exception has been studied and considered in relation to minimum standards,
where applicable. The premise for the height exception was predicated on the fact that the maximum
allowable height for all zoning districts in the City would be 45 feet, excluding the CBD and Mixed-Use
zoning districts. The citywide maximum height of 45 feet would generally limit a typical building to four
(4) stories. Similarly, the MU-L3 zoning district allows for a maximum building height by right at 75 feet.
However, building heights in the MU-L3 may be increased to 100 feet, but only as a conditional use, and
when located adjacent to MU-H zoning. As a conditional use, it would be evaluated against a different
set of standards.
The City Commission approved a new method for measuring building height based on roof type.
Ordinance 02-010, adopted on March 19, 2002 defined the building height for mansard and parapet roofs
with parapets less than five (5) feet in height, as measured (in feet) from the finished grade to the top of
the deck line. The goal of the new definition was to be consistent with current standards and to allow
more flexibility in building design.
The south building elevation for Phase lIB proposes the tallest building within the development, and
shows the building would be 80 feet in height at the top of the flat roof. All of the other building
elevations (all phases) show the buildings would be 77 feet in height at the top of the flat roof (roofline).
This does not comply with the maximum allowable building height of 75 feet in the MU-L3 zoning district.
The applicant has demonstrated how the elevations will be revised to comply with the condition of
approval prior to permitting (see Exhibit "B").
Certain rooftop elements reach as high as 94 feet or 19 feet above the maximum height threshold. The
portions of the roof that require the height exception should consist of parapets, rooftop mechanical
equipment, elevator shafts, stairwells, and roof profiles, all of which are uninhabitable space. Upon
compliance with the recommended condition of approval to revise the building height from 80 feet to 75
feet at the roofline, the proposed height would be compatible with the building heights envisioned for the
MU-L3 zoning district.
The height exception is required to adhere to the standards set forth in Chapter 2, Section 4.F of the
Land Development Regulations. The Applicant has responded affirmatively to all standards for evaluating
height exceptions (see Exhibit "B" - Applicant Letter). The requested height exception will not have an
adverse effect on the existing and proposed land uses in the area. The roofline variation provides more
of an aesthetic profile than a flat roof. The highest tower elements (at 94 feet) comprise approximately
nine (9) percent of the roofline. The lower tower elements (at 85 feet) comprise approximately 17
percent of the roofline. Therefore, the highest points of the building roofs total approximately one-
quarter (1/4) of the overall roofline. In addition, the roof profiles (parapets), will shield the centralized
equipment areas from viewpoints of adjacent properties. As evidenced by previous approvals, this
request for height exception would not constitute a grant of special privilege. Staff feels that the
additional height requested would enhance the overall project dynamic, and the exclusion of the
additional height would be detrimental to the design of the proposed buildings.
Memorandum No. PZ 06-199
Ellipse Height Exception
HTEX 07-001
Page 4
RECOMMENDATION
As previously mentioned, staff generally supports the redevelopment efforts proposed in the accompanying
request for new site plan (NWSP 06-021). The proposed Ellipse project would meet an objective of the
CRA by creating a critical mass of upscale development in the downtown area that establishes a pedestrian
environment and promotes the local economy. The applicant has demonstrated that the proposed project
would meet the criteria as set forth in the Land Development Regulations related to height. The applicant
has also agreed to staff's recommended condition of approval to revise building elevations at the time of
permitting to reduce the building roofline to 75 feet. Some additional height could be needed to
accommodate the building redesign for the revised elevations at the time of permitting therefore staff
supports the height exception for the requested amount of 19 feet. Staff recommends approval of the
request for a 19-foot height exception contingent upon satisfying all comments noted in Exhibit "C" -
Conditions of Approval. Should the Board or City Commission have any additional comments, they will be
placed accordingly within Exhibit "C".
S:\Planning\SHARED\WP\PROJECTS\SUNSHINE SQUARE\HTEX\Slalf Report.doc
LOCATION MAP,
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EXHIBIT "B"
I Ruden
~j McClosky
200 EAST BRQWARD BOULEVARD
FORT LAUDERDALE, FLORIDA 33301
POST OFFICE BOX 1900
FORT LAUDERDALE, FLORIDA 33302
(954) 527-2476
FAX: (954) 333-4076
BONNIE. MISKEL@RUDEN_COM
October 12, 2006
Ellipse
Height Exception
Sunshine Square CRP, LLC (the "Petitioner"), in conjunction with a proposed mixed-use
(retail and condominium) project within the City of Boynton Beach Community Redevelopment
Area ("CRA") is requesting an exception from Chapter 2, Section 6.F.5 pertaining to building
height.
The property is located at the southwest comer of Woolbright Road and Federal
Highway, and comprises over 14.42 acres (the "Property"), within the CRA. The general use
and zoning pattern in the area can be described as follows:
Ellipse
North:
East:
South:
West:
MU-L3 (proposed)
C-3
C-3
C-3
PU
CommerciallRetail
Vacant CommerciallRetail
CommerciallRetail
Commercial and Residential
City utility plant
Section 4.F of the City's Zoning Code ("Code") provides for height limitations and
exceptions. Electrical and mechanical support systems, as well as parapets and similar structures
may be erected on top of a structure, above the district height limitations with City Commission
approval. The Mixed Use-Low 3 ("MU-L3") zoning district limits heights along arterial
roadways, such as Federal Highway, to 75 feet.
The Petitioner is seeking a height exception that would allow a proposed mixed-use
project to exceed the aforementioned provisions. In general, the Petitioner is proposing six
residential floors, above a floor of ground level retail/commercial/office uses, for a total of seven
(7) stories or 77' roofline. The City's Code provides for a height of 75' for mixed use projects
zoned with the MU-L3 district to provide intensities within the downtown area that will provide
synergy between uses and enhance economic viability of downtown businesses. Height
exceptions for rooftop mechanical equipment, parapets and similar structures are permissible,
subject to City Commission approval. The Petitioner is requesting an exception of (up to) 19'
for a total of 94' maximum height to accommodate the parapet, rooftop mechanical equipment,
elevator shafts, stairwells and roof profiles on tower-like elements. A portion of this height is a
result of accommodating sufficient height (17') at the first floor parking deck to accommodate
fire truck circulation. The maximum requested height (94') will allow architectural variation in
the roofline as well as accommodate elevator shafts and stairwell enclosures.
WPB:271880:3
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSELL, P.A.
CARACAS. FT.lAUDERDAIf . MIAMI. NAPLES. ORLANDO. PORT ST, LUCIE. SARASOTA. 51. PETERSBURG. TALLAHASSEE. TAMPA. WEST PAlM BEACH
Page 2
As discussed below, approval of the height exception will adhere to the standards set
forth in Section 4.F of the Code. The Petitioner will demonstrate that the height cxception:
.
Will not have adverse effect on surrounding land uses;
Is necessary;
Will not severely reduce light and air in adjacent areas;
Will not be a deterrent to the redevelopment of adjacent propertics;
Will not adversely affect property values;
Will not adversely influence living conditions in the neighborhood;
Will not constitute a grant of special privilege; and
Is needed for the proposed redevelopment project.
.
.
.
.
.
.
.
(1)
land uses.
Whether the height exception will have an adverse effect on the existing and proposed
The proposed Ellipse project is located within the City's CRA. A general objective of the
CRA is to create a critical mass of upscale development that establishes a pedestrian
environment and promotes the local economy. The MU-L3 zoning district is applicable only
within the downtown area. This district provides for buildings to attain 75' in height. The
requested exception is not applicable to the entire building. Roofline variation and tower
elements extend approximately 19' above the roofline. Roof profiles (parapet) extend
approximately 4-6' above the roofline. The centralized location of the equipment, as well as the
shielding that will be provided by the roof profiles, will prevent it from being obvious from
adjacent properties, which are lower in height than Ellipse. The requested 19' exception will not
have an adverse effect on existing or proposed land uses.
(2) Whether the height exception is necessary. .
Conformance with the height provisions would limit the size of the mixed-use project,
require the ceilings of the ground floor retail to be lowered and the parking structures to be
established as separate, freestanding buildings versus internalized and "wrapped" by screening
retail uses, and/or would require a floor of condominium units to be eliminated from each of the
buildings. The CRA area allows high-rise structures in order allow densities and intensities
designed to create synergy between permitted uses. In order to promote quality redevelopment,
Ellipse proposes 7-story buildings with the top floor being comprised of condominium units.
The requested height is necessary to accommodate the units necessary to allow an economically
feasible and well-balanced redevelopment project, while providing pedestrian-oriented amenities
(commons) on the ground level.
WPB:271880:3
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSELL, P.A.
CARACAS. fl. LAUDERDAlf . MIAMI. NAPlES. ORLANDO. PORT ST.lUOE . SARASOTA. S1. PETERSBURG. TALlAHASSEE. IAMI'A . WEST PAlM BEACH
Page 3
(3) Whether the height exception will severely reduce light and air in adjacent areas.
The roofline variation provides more aesthetic profile than a flat roof. The proposed
exception of 19' will not affect adjacent properties. The highest tower elements (at 94')
comprise approximately 9% of the roofline, the lower tower elements (at 85') represent 17% of
the roofline; therefore the highest points of the building roofs total approximately a quarter ofthe
overall roofline. The roof profiles (parapet), which extend 4 - 6' above the top of roof, will
shield the equipment areas from viewpoints.
The requested building height exception will not create shadows or affect air circulation
in a manner that negatively impacts adjacent properties.
(4) Whether the height exception will be a deterrent to the improvement or development
of adjacent property in accord with existing regulations.
The requested height exception does not affect or impact the redevelopment potential of
adjacent properties. The requested exception (up to 19') will not be injurious to the
surrounding properties or public welfare. The proposed height is compatible with the building
heights envisioned for the mixed use node at the Woolbright/Federal intersection.
(5) Whether the height exception will adversely affect property values in adjacent areas.
The requested height of the roofline variations will not adversely affect property values.
Rather, the Ellipse redevelopment project will have a positive impact on property values in the
area. This project along with other redevelopment efforts in the immediate area may spur other
property owners to redevelop their parcels with structures and uses that are more consistent with
the downtown vision the City has established for this portion of the Federal Highway corridor.
(6) Whether the height exception will constitute a grant of a special privilege to an
individual owner as contrasted with the public welfare.
The requested building height is not applicable to lands outside the redevelopment area,
and therefore is peculiar to the Property. The proposed 7 -story structure is consistent with the
vision for mixed-use projects at this gateway intersection. The exception (up to 19') will not
impact other properties and is consistent with the public welfare.
WPB:271880:3
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSELL, P.A.
CARACAS. FT.LAUDfROALE . MIAMI. NAPLES. ORlANDO. PORT S1. LUCIE. SARASOTA. ST. PETERSBURG. TALLAHASSEE. TAMPA. WEST PALM BEACH
Page 4
(7) Whether sufficient evidence has been presented to justify the need for a height
exception
The requested height exception is in keeping with the spirit of the height provisions for
mixed use, high density projects in the City's redevelopment area, and is permissible pursuant to
Section 4.F.
The requested building height will accommodate 576 residential units, and
comrnerciaVretaiVoffice uses, at a major mixed use node. The Property is conveniently located
in proximity to Downtown businesses and employers; and the proposed project introduces new
residents into the City's business core to foster patronage of its businesses and additional
economic support for the redevelopment area.
Therefore, the requested Height Exception is consistent with the criteria contained
in Section 4.F.
WPB:271880:3
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSELL, P.A.
CARACAS. fl.lAUOfRDAlf .. MIAMI" NAPUS .. ORLANDO" PORT Sl.lUClE .. SARASOTA" ST. PflERS8URG .. TALLAHASSEE .. TAMPA" WEST PALM 8fAf"H
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EXHIBIT "C"
Conditions of Approval
Project name: Ellipse
File number: HTEX 07-001
Reference: Sheets Al.06 IA. Al.0611A. Al.06 lB. Al.06 lIB on 2nd review plans identified as a New Site Plan
with an October 17. 2006 Planning & Zonin~ date stamp rnarkin~.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
ENGINEERING DIVISION
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments:
CONDITIONS OF APPROV At.
Ellipse (HTEX 07-001)
PAGE 2
DEPARTMENTS INCLUDE REJECT
I. Revise all proposed building elevations prior to permitting to comply with the X
maximum building height of 75 feet as measured at the roof line. Site plan
approval is contingent upon the approval of a height exception for elements
above a roofline height of75 feet.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY
COMMENTS:
Comments:
None X
ADDITIONAL CITY COMMISSION COMMENTS:
- --..-
Comments:
To be determined.
MWRIkz
S:\Planning\Shared\WP\PROJECTS\Sunshine Square\HTEX \COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Ellipse
APPLICANT:
Sunshine Square CRP, LLC
APPLICANT'S AGENT:
Bonnie Miskel, Esq., and Kim Glas-Castro, AICP of Ruden, McClosky,
Smith, Schuster & Russell, P.A.
AGENT'S ADDRESS:
222 Lakeview Avenue, #800, West Palm Beach, FL 33401
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 5, 2006
TYPE RELIEF SOUGHT: Request for a height exception of nineteen (19) feet above the maximum
building height of 75 feet to allow roof profiles to accommodate elevator
shafts and stairwells on proposed mixed-use buildings on 14.42 acres
zoned Mixed Use Low Intensity (MU-L3).
LOCATION OF PROPERTY: Southwest corner of Woolbright Road and Federal Highway).
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planningf\SHARED\WP\PROJECTS\ Sunshine Square\HTEX 07 -001\DO.doc
, tf\
VIII.-PUBLIC lEARING
ITEM S.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
0 August 1,2006 July 17,2006 (Noon.) 0 October 3, 2006 September 18.2006 (Noon)
0 August 15, 2006 July 31,2006 (Noon) 0 October 17, 2006 October 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16,2006 (Noon)
0 September 19,2006 September 5, 2006 (Noon) [2J November 21, 2006 November 6, 2006 (Noon)
NATURE OF
AGENDA ITEM
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Legal
Unfinished Business
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RECOMMENDATION: Please place this request on the November 21,2006 City Commission Agenn~d~co
Public Hearing, under the corresponding item for rezoning. So that frnal approval of the rezoning changes precedcn .mi.
consideration of this request, staff recommends that this item be heard in conjunction with the pnblic hearing for tIle"lez
item, but tabled to the December 5, 2006 meeting to follow fmal ordinance consideration. This expeditious process is
recommended to allow it to be reviewed in conjunction with the corresponding rezoning item which is being timed for
adoption on December 5, 2006. The Community Redevelopment Agency Board on November 14, 2006, recommended that
the subject request be approved. For further details pertaining to the request, see attached Department Memorandum No. 06-
204.
Announcements/Presentations
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City Manager's Report
New Business
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Code Compliance & Legal Settlements
Public Hearing
EXPLANATION:
PROJECT:
AGENT:
Ellipse (Sunshine Square) (NWSP 06-021)
Bounie Miskel, Esq. And Kim Glas-Castro, AICP, of Ruden McClosky, Smith,
Schuster & Russell, P .A.
Sunshine Square CRP LLC
Southwest comer of Federal Highway and Woolbright Road
Request for a new site plan approval to construct a mixed use (residential/office / retail)
complex on a 14.43-acre parcel in the Mixed Use-Low Intensity 3 (MU-L3) zoning
district.
OWNERS:
LOCATION:
DESCRIPTION:
PROGRAM IMPACT: N/A
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
Dev~rnrdD~ct~
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PlaDiilng and Zoning . ector City Attorney / Finance
S:\Planning\SHARED\ WP\PROJECTS\Sunshine Square\NWSP 06-021 \Agenda Item Request Ellipse,Sunshine Sq, NWSP 06-{)21 11-21-06.dot
Assistant to City Manager
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 06-204
STAFF REPORT
Chair and Members
Community Redevelopment Agency and City Commission
~.
Michael Rum~
Planning and Zoning Director
Ed Breese ~
Principal Planner
October 23, 2006
Ellipse (fka Sunshine Square)/ NWSP 06-021
New Site Plan
Property Owner:
Applicant:
Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
PROJECT DESCRIPTION
Sunshine Square CRP LLC
Sunshine Square CRP LLC
Ms. Bonnie Miskel, Esq. Of Ruden McClosky
Southwest corner of the intersection of Federal Highway and Woolbright Road
(Exhibit "A")
Mixed Use (MX)
Mixed Use-Low Intensity 3 (MU-G)
Retail/Office:
Condominiums:
Townhouses:
153,939 square feet
558 units
18 units
:1:14.42 acres
Right-of-way of Woolbright Road, then property designated Mixed Use and zoned
MU-L Mixed Use-Low Intensity, currently being developed as Uptown Lofts.
Approximately 0.48 of an acre of property located at the southwest corner of the
intersection of Federal Highway and Woolbright Road contains a gas station and
is classified Local Retail Commercial and zoned C-3 Community Commercial. It is
not included in the request for land use amendment and rezoning;
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 2
South:
To the southeast, a parcel of approximately 1 acre classified Local Retail
Commercial and zoned C-3 Community Commercial and containing a small strip
commercial shopping plaza, south of this, the right-of-way of SE 18th Avenue,
then developed property classified Local Retail Commercial and zoned C-3
Community Commercial;
East:
Right-of-way of Federal Highway, then property classified Local Retail
Commercial and zoned C-3 Community Commercial and developed as the
Riverwalk shopping center; and
West:
Right-of-way of the Florida East Coast railroad, then the City's Utilities
Department facilities designated Public and Private Governmental/ Institutional
and zoned PU Public Use.
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject parcel were mailed a notice of this request and its
respective hearing dates. The applicant certifies that they posted signage and mailed notices in
accordance with Ordinance No. 04-007.
BACKGROUND
Proposal:
The Sunshine Square shopping center, which encompasses 14.42 acres at the
southwest corner of Woolbright Road and Federal Highway, is part of a
Comprehensive Plan amendment to change the land use designation from Local
Retail Commercial (LRC) to Mixed-Use (MX) and rezone the property from
Community Commercial (C-3) to Mixed-Use Low Intensity 3 (MU-L3). Because of the
size of the property under consideration, the Florida Department of Community
Affairs (DCA) classifies the amendment as "large scale". A "large scale" amendment
is transmitted to DCA for their review and comment prior to City adoption. The City
Commission reviewed the LUAR at their July 5, 2006 meeting and voted to transmit
the amendment to DCA. The Department has completed their review and the
amendments are ready for adoption by the City Commission, as is the requisite site
plan.
The site plan shows the existing Sunshine Square shopping center being demolished
in phases (in order to relocate and accommodate as many of the existing tenants as
possible), and replaced with a mixed-use project. The site is divided into four (4)
quadrants by a central street running north/south between Woolbright Road and SE .
18th Avenue and another running east/west from Federal Highway to the FEC
Railroad right-Of-way. The north/south road has an elliptical median containing
landscaped areas. Sidewalks front arcaded retail structures on each side of the
street. Retail/office structures front on Woolbright Road, Federal Highway and the
east/west internal drive. The center of three of the quadrant buildings house parking
decks, while the remaining quadrant, located on the northwest corner of the site,
contains the relocated Publix supermarket under a parking deck. The details
of the site plan will be discussed in the body of the staff report.
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 3
ANALYSIS
Concurrency:
Traffic: A traffic study was submitted by the applicant and reviewed by the Palm Beach
County Traffic Division. However, comments were generated by the Traffic
Division and as of today, the project has not received a letter of concurrency
approval from Palm Beach County. The applicant has re-submitted the information
addressing the County's comments and is awaiting their response. Additionally, the
applicant continues to participate in meetings with Palm Beach County Traffic
Engineering, the City Engineering Division and the developer of the parcel to the
north, across Woolbright Road (Las Ventanas), to coordinate the necessary
roadway and signalization improvements. No building permits are to be issued until
the Palm Beach County Traffic Division approves the study for traffic concurrency
purposes (see Exhibit "C" - Conditions of Approval).
Utilities: The purchase of up to 5 million gallons of potable water per day from Palm Beach
County Utilities represents a portion of the City's potable water supply that would
support the needs of this project (projected to total 254,566 gallons per day).
Local piping and infrastructure improvements may be required for the project,
dependent upon the final project configuration and fire-flow demands. These local
improvements would be the responsibility of the site developer and would be
reviewed at the time of permitting. Sufficient sanitary sewer and wastewater
treatment capacity is currently available to serve the project total of 211,942
gallons per day, subject to the applicant making a firm reservation of capacity,
following approval of the site plan.
Police! Fire: Fire staff reviewed the site plan and determined that current-staffing levels would
be sufficient to meet the expected demand for services. Infrastructure
requirements such as hydrants and roadways would be addressed during the
permitting process (see Exhibit "C" - Conditions of Approval). Police staff indicated
that the service requirements of the department will be impacted by this
development and that additional officers and equipment will be needed to serve
this and other approved projects in the vicinity.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division is recommending that the review of specific drainage solutions
be deferred until time of permit review (see Exhibit "C" - Conditions of Approval).
School: The School District has determined that adequate capacity exists to accommodate
the projected resident children.
Driveways: The project can be characterized as "urban infill, mixed-use" development whereby
front building setbacks are minimal and off-street parking is relegated to a
subordinate role. The site plan shows that the development would be divided into
four (4) distinct sections. The plans show that parking garages would provide for
the majority of off-street parking spaces for the entire project. The garages are
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 4
intentionally proposed as hidden structures located within the core of the project
and virtually unseen from the major roadways. Likewise, the project is not
proposing traditional driveways or surface parking lots like that of "suburban"-type
of projects (where driveways connect to off-street parking located in front of the
buildings).
The site plan shows that vehicles would enter the site from three (3) locations. The
main entrances are proposed on Federal Highway near the center of the roadway
frontage and on Woolbright Road, again near the middle of that roadway frontage.
The Federal Highway entrance would have a deceleration lane for southbound
Federal traffic and no median cut for northbound traffic. Egress from this curb cut
would be limited to right hand turning movements only (southbound Federal
Highway). The Woolbright Road entrance would have an eastbound deceleration
lane and two (2) ingress and two (2) egress lanes, separated by a 12-foot
landscape island. This would be a full access entrance with a proposed traffic signal
aligned with the Woolbright Road entrance of the project to the north (Las
Ventanas). Motorists would be able to enter or exit this location from all directions.
The project's third entrance is proposed along SE 18th Avenue, at the southern
terminus of the Woolbright Road entry drive. This entrance would also provide
access to the entire site. The driveway opening would be 24 feet in width and
provide ingress/egress from a road with lower volumes of traffic. Lastly, there is an
exit drive proposed at the northwest corner of the site at Woolbright Road and the
railroad tracks that is designed as an "egress only" for the service/delivery area at
the rear of Publix. All driveway, drive aisles, and turning radius, intemal to the
development, would be improved to conform to current city engineering standards.
Parking Facility: Off-street parking proposed withiil the development must meet the requirements in
Chapter 2, Section 1l.H. of the Boynton Beach Land Development Regulations.
The project proposes a mix of residential, office and retail uses. One-bedroom
apartment units require one and one-half (1 V2) parking spaces. Two or more
bedroom units require two (2) parking spaces. The project proposes a total of 558
dwelling units (with a mixture of one, two, and three bedrooms) and 18 live/work
townhouse units, in conjunction with 153,939 square feet of retail/office space.
When combined, the total parking requirements equal 1,854 spaces. The project
proposes 1,656 parking spaces, a deficiency of 198 parking spaces. However, the
code allows a mixed-use project to present a shared parking analysis in compliance
with the Urban Land Institute's (ULI) guidelines. The applicant submitted the
shared parking analysis prepared by their traffic consultant, TrafTech Engineering
Inc., indicating that the maximum number of parking spaces required for the
mixed-use project would be 1,656, based upon the greatest demand for parking
being a weekday evening at 8:00 PM. The analysis concludes that there would be
sufficient parking during the highest demand, with no excess. During the other
hours of the day (10:00 AM - 10:00 PM), the parking demand ranges between
1,300 and the 1,656 parking spaces noted above at the 8:00 PM hour. As in all
cases, the City Commission must accept the shared parking analysis when
approving a site plan (see Exhibit "C" - Conditions of Approval).
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 5
The parking spaces would be provided as follows: 1,611 parking garage spaces,
and 45 on-street parking spaces. As previously discussed, the site is divided into
four quadrants by bisecting streets. According to the site plan (Sheet A1.01), the
Phase IA parcel (NE quadrant) would contain 31,675 square feet of retail/office
space. Based upon parking calculations for shopping centers, which is utilized when
analyzing mixed-use projects, this building would require 159 parking spaces. The
building also accommodates 126 residential units (42 -1 BR units). Based upon 1.5
spaces for 1 BR units and 2 spaces for all other, 231 parking spaces would be
required for the residential units. Therefore, 390 parking spaces are required in
Phase IA and 312 are provided as a result of the shared parking analysis. The
Phase IB parcel (SE quadrant) would contain 26,235 square feet of retail/office
space. Using the same methodology used for Phase lA, this building would require
132 parking spaces. The building also accommodates 102 residential units (30 - 1
BR units). Based upon 1.5 spaces forI BR units and 2 spaces for all other, 189
parking spaces would be reqUired for the residential units. Therefore, 321 parking
spaces are required in Phase IB and 281 are provided as a result of the shared
parking analysis.
The Phase IIA parcel (NW quadrant) would contain 81,684 square feet of
retail/office space, which includes the proposed 54,064 square foot new Publix
store. Based upon parking calculations for shopping centers, this building would
require 408 parking spaces. The building also accommodates 90 residential units
(24 - 1 BR units). Based upon 1.5 spaces for 1 BR units and 2 spaces for all other,
168 parking spaces would be required for the residential units. Therefore, 576
parking spaces are required in Phase IIA and 1,039 are provided as a result of the
shared parking analysis. However, the parking garage associated with Phase IIA is
connected to and provides the required parking for Phase lIB, immediately to the
south. Phase lIB is the southwestern-most parcel and would contain 14,345 square
feet of retail space. Again, based upon parking calculations for shopping centers,
this building would require 72 parking spaces. The building also accommodates 258
residential units (58 - 1 BR units). Based upon 1.5 spaces for 1 BR units and 2
spaces for all other, 451 parking spaces would be required for these residential
units. Additionally, there are 18 live/work townhouse units proposed around the
south and east sides of the building which require 2.5 parking spaces for each unit,
thus necessitating 45 more parking spaces. Therefore, with the 568 parking spaces
required in Phase lIB plus the 576 in Phase IIA, a total of 1,144 parking spaces are
required and 1,063 are provided as a result of the shared parking analysis.
Should the applicant propose to place a gate within any or all of the parking
structures to separate the residential parking from the general use parking, the
applicant shall be required to provide an updated shared parking analysis to ensure
that the assumptions made in the analysis are not voided by such action (see
"Exhibit C" - Conditions of Approval).
Landscaping:
The Site Plan tabular data (Sheet A1.01) indicates that the proposed pervious areas
would equal 21.2% of the site. The MU-L3 zoning district requires a minimum 20%
pervious area, which is satisfied with the proposed site plan. The Landscape Notes
(Sheet TD5) indicates the subject site currently contains 153 trees, 33 of which
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 6
would remain in place, 66 of which would be relocated on site, and 54 designated
for removal. Most of those to be removed are in poor condition and the applicant
will be required to replace the total caliper inches of those trees removed with new
specimens. The landscape plan plant list proposes the installation of 92 new
canopy trees plus the relocation of 40 existing trees and the retention of 6, for a
total of 138 canopy trees. 341 new palm trees are proposed, as well as 54 existing
or relocated palms, for a total of 396. The plan also depicts 9,555 shrub and
groundcover plants. According to the plant list, 50% of the canopy trees would be
native and 57% of the palm trees would be native. The landscape plan also
proposes in excess of 50% native shrubs / hedges / accent plants. The plant list
indicates the following species to be utilized throughout the project: Medjool Date
palms, Sabal, Coconut and Royal palms, Purple Glory, Live Oak, Black Olive,
Mahogany and Pigeon Plum trees, Dwarf Scheffiera, Cocoplum, Ixora, Hibiscus,
Plumbago, Viburnum shrubs, as well as, Crinum Lily and Annuals.
€
Royal palm trees are proposed in front of the buildings (along Federal Highway and
Woolbright Road) and are proposed to be installed at an overall height of 22 feet.
Staff recommends that the Royal palm trees along these thoroughfares be installed
at approximately half of the building height, in the range of 30-35 feet (see "Exhibit
C" - Conditions of Approval). These mixed-use buildings would be located close to
the east and south property lines and therefore, would be consistent with the intent
of the Land Development Regulations of the MU-L3 zoning district. However, the
landscape plan still would proVide for plant material along these main roadways to
help break up the building mass. In fact, these areas would be 10 feet in width to
accommodate the installation of the larger-size palm trees.
The south landscape buffer, along SE 18th Avenue and the live/work town homes,
would be approximately 13 feet in depth at its narrowest point. The south buffer is
proposed to include Laurel Oak, Green Buttonwood and Bougainvillea trees, Royal
and Cabbage palms, and among others, hibiscus, dwarf scheffjera and wax jasmine
shrubs.
Although not dimensioned, it appears as though the west landscape buffer adjacent
to the Florida East Coast railroad right-of-way would vary in width from six (6) feet
at its narrowest point (behind Publix) to approximately 70 feet, near the
southwestern portion of the site. Live Oak trees and Sabal palms are the
predominant trees proposed for this buffer, along with Cocoplum hedge material.
Additionally, there is a water feature with arbors and a variety of landscape
material proposed along the west buffer, at the west terminus of the main
east/west drive through the site.
The interior of the site would basically contain the same plant material as the
perimeter buffers. The interior street system would have intermittent, parallel (on-
street) parking spaces and wide sidewalks that accommodate a pedestrian friendly
window-shopping environment, landscape cutouts and adequate area for outdoor
seating/dining.
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 7
Building and Site: The site plan proposes a mix of residential, office and commercial uses. The
commercial/office square footage would total 14.3% of the total building area.
Building and site design as proposed would generally meet code requirements
when staff comments are incorporated into the permit drawings. The maximum
allowed density of the Mixed-Use land use category would be 40 dwelling units per
acre. The proposed project density would be 39.94 dwelling units per acre. As
previously mentioned, the existing shopping center would be replaced with four (4)
seven (7)-story mixed-use buildings, three (3) of which wrap interior parking
structures. The depth of the parcel extends westward from Federal Highway to the
Florida East Coast railroad tracks. The subject property fronts on two (2) major
roadways (Federal Highway and Woolbright Road). The parcel located at the
southwest corner of the intersection of Federal Highway and Woolbright Road
(approximately half an acre in size) is not included in the request for land use
amendment/rezoning and site plan approval. This corner parcel contains a gas
station and is classified Local Retail Commercial and zoned C-3 Community
Commercial. The proposed building in Phase IA would wrap around the gas station
parcel with retail on the first floor and residential units above and parking structure
inside. The first and second floors are setback 10 feet from the property lines and
then the building steps back approximately 15 feet further from Federal Highway
and 7 feet further from Woolbright Road, at a height of approximately 30 feet. The
MU-L3 zoning district allows for a maximum building height of 75 feet, for
properties not abutting the Mixed-Use High (MU-H) district. The elevations (Sheet
A1.06) of the Phase IA mixed-use structure, depict the height at 77 feet to the
roofline with a total height to the tallest of the stair/elevator towers at 91 feet. This
would not comply with the height limitation of 75 feet. While the stair/elevator
towers are eligible for a Height Exception, the roofline itself cannot exceed the 75-
foot threshold. The applicant has been made aware of this situation and has
agreed to modify the height of the structure to conform at time of permitting, and
has applied for a Height Exception for the eligible towers (HTEX 07-001), which is
being processed concurrently with the site plan. Staff has recommended that the
building be modified by the two (2) feet it exceeds the maximum allowed height
and placed a condition to that effect in the Conditions of Approval.
The proposed building in Phase IB (SE quadrant of the site) would be constructed
immediately north of a parcel (approximately 1 acre in size) classified Local Retail
Commercial and zoned C-3 Community Commercial and containing a small strip
commercial shopping plaza and residential property, fronting on SE 18th Avenue,
and not included in this request for land use amendment/rezoning and site plan
approval. This seven (7)-story mixed-use building would also have retail on the first
floor and residential units above and parking structure inside. The south side of this
building does not however have the parking structure wrapped with storefronts,
and the condominium units/recreation amenity does not begin until the fourth floor.
A 10-foot setback has been depicted to proVide the necessary landscape buffer, at
the appropriate height. Staff recommends that applicant provide the necessary
landscape at varying heights to assist in the screening of the three levels of parking
(see "Exhibit C" - Conditions of Approval). The first and second floors are setback
10 feet from the east property line, like in Phase IA and then the bUilding appears
to step back at an angle, between 10 and 25 feet further from Federal Highway, at
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 8
a height of approximately 30 feet. The elevations (Sheet A1.06) of the Phase IB
mixed-use structure, depict the height at 77 feet to the roofline with a total height
to the tallest of the stair/elevator towers at 91 feet. Like the Phase IA building, this
would not comply with the height limitation of 75 feet, and staff has recommended
that the building be modified by the two (2) feet it exceeds the maximum allowed
height and placed a condition to that effect in the Conditions of Approval.
The proposed building in Phase IIA (NW quadrant of the site) would house the
relocated Publix. Fronting the Publix on Woolbright Road would be office uses on
the first floor with residential above to the 7th floor. Wrapping around the Publix on
the east side is retail on the first floor and residential units above, with one level of
parking deck above the Publix and a bridge connection to the interior parking
structure in Phase lIB. The first and second floors are setback 10 feet from the
north property line abutting Woolbright Road and then the building steps back
approximately 12 feet further, at a height of approximately 27 feet. The elevations
(Sheet A1.06) of the Phase IIA mixed-use structure, depict the height at 77 feet to
the roofline with a total height to the tallest of the stair/elevator towers at 91 feet.
Like the previous two (2) phases, this would not comply with the height limitation
of 75 feet, and staff has recommended that the building be modified by the two (2)
feet it exceeds the maximum allowed height and placed a condition to that effect in
the Conditions of Approval. On the ground level, in between the office/residential
structure facing Woolbright Road and the Publix building, is a service court for
deliveries, refuse collection and other utility purposes that is screened from the
residential units above by the parking deck connecting the Publix building to the
office/residential structure facing Woolbright Road.
Lastly, the proposed building in Phase lIB (SW quadrant of the site) and current
location of Publix, would be the last phase to be constructed, once Publix relocated
into its new building and the old structure could be demolished. This seven (7)-
story mixed-use building would also have retail on the first floor and residential
units above along the northern portion of the building on the east side. The
remainder of the east fac;ade and south side would be live/work units, with regular
condominium units above. The live/work units would be setback approximately 12
from the SE 18th Avenue right-of-way and then the building steps back
approximately 10 feet further from SE 18th Avenue, at a height of approximately 27
feet. The elevations (Sheet A1.06) of the Phase lIB mixed-use structure, depict the
height at 80 feet to the roofline with a total height to the tallest of the
stair/elevator towers at 94 feet. Like all of the previous phases this building would
not comply with the height limitation of 75 feet, and staff has recommended that
the building be modified by the five (5) feet it exceeds the maximum allowed
height and placed a condition to that effect in the Conditions of Approval.
Design:
As noted previously, the proposed development can be generally described as
being separated into four (4) quadrants of similarly designed seven (7) story
structures. The proposed architecture could be described as contemporary design,
with varying rooflines and fac;ade step backs for interest and shadowing. Also
noteworthy is that the project parking would be virtually hidden from most all views
and is considered to be a subordinate, mostly unobtrusive element of the plan.
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 9
Staff recommends that those areas in which the parking garage is exposed to the
exterior of the project, especially abutting the gas station, the
commercial/residential to the south and along the west elevation, the garage
openings be enhanced with decorative metal work, decorative shutters, awnings,
and in some instances landscaping (see "Exhibit C" - Conditions of Approval).
Vehicular traffic is contained within the internal framework of the project, utilizing
the cross-shaped road pattern created by the north/south and east/west drives,
including the elliptical parkway/landscape median through the heart of the project.
The elevations indicate the proposed exterior finish and colors of the buildings and
a color schedule has been provided via ledger-sized color board. The applicant is
proposing four (4) colors throughout the entire development. The project's
proposed building colors are as follows:
Off White
Medium Tan
Dark Tan
Light Beige
Snow White
Roxbury Caramel
Richmond Gold
Sag Harbor Gray
OC-66
HC-42
HC-41
HC-95
BM Paints
BM Paints
BM Paints
BM Paints
The majority of the body of the buildings would be painted white, with most of the
articulated wall portions and towers proposed to be painted the medium tan.
Certain sections of recessed wall are painted the light beige, while prominent wall
features along the lower building elevations are painted the dark tan.
A feature element in the design of the project is the elliptical shaped central plaza
that graces each side of the intersection of the two (2) drives. This feature is
labeled as the north and south commons on the plans, and includes a series of
walkways meandering around pockets of landscape and terminating at large scale
fountains (which the applicants proposes to fulfill the Arts in Public Places
requirement), along the north and south sides of the east/west cross street, at the
heart of the project. The architect has carried through the theme by designing the
footprint of the retail buildings rimming the elliptical feature to follow its perimeter,
thus providing a concave look to the row of storefronts. Above the retail space, the
large continuous balcony for the residential units above also conform to the shape
of the common area below to accentuate the unique design. Then the residential
units are proposed to be constructed in a staggered pattern, again to carry through
the design scheme below.
Signage:
Minimal project detail regarding proposed signage was shown with this submittal.
Staff recommends utilizing a Sign Program for the entire project to ensure
sustained continuity throughout the life of the project (see Exhibit "c" - Conditions
of Approval). All project signage shall conform to the regulations as set forth in
Chapter 9 (Cornmunity Design Plan) and Chapter 21 of the Land Development
Regulations, as formalized in an adopted Sign Program for this project.
Staff Report - Ellipse (NWSP 06-021)
Memorandum No PZ 06-204
Page 10
CONCLUSIONS AND RECOMMENDATION:
Concurrent with the processing of this site plan application staff is proposing amendments to the mixed-
use zoning district regulations to implement recommendations from redevelopment plans and the
conclusions from recent workshops and hearings. The major change in the proposed code amendments is
the division of the Mixed Use-Low Intensity zoning district into three distinct low intensity districts; Mixed
Use-Low 1 (MU-L1), Mixed Use-Low 2 (MU-L2) and Mixed Use-Low 3 (MU-L3). Specifically related to this
project is the new accommodation of supermarkets, changing the maximum size from 30,000 square feet
to 80,000 square feet, in part, to accommodate the subject Publix store within this project, and to
acknowledge our understanding of current trends and strategies of the large grocery store chains.
Other notable changes represented by the new districts include 1) building setbacks, increasing to 10 feet
on the sides and rear to reduce potential impacts upon adjacent properties; and 2) the introduction of the
Sky Exposure Plane provision that sets a building envelope that narrows uniformly around the building as
height increases. Simply stated, this requirement is a six-foot to one-foot (6' to 1') step-back slope applied
to each side of each project in a mixed-use district. This requirement is also intended to reduce potential
impacts on adjacent properties and the streetscape, by reducing building bulk without inhibiting flexibility
in design. This increased setback requirement appears to be satisfied on all sides of the proposed project
except at the northwest corner. With respect to building step-backs, although the relief proposed on
several of the elevations exceed the requirements of the new Mixed-use Low 3 district, those elevations
with no or minimal step-back must be reconsidered by the applicant and redesigned accordingly. As
required by the conditions of approval, the permit drawings must reflect the minor adjustments required to
meet the new minimum building setback of 10 feet, and new slope plane of 6' to 1'.
Staff has reviewed this request and recommends approval, contingent upon the approval of the
accompanying request for Height Exception (HTEX 07-001) and all items noted within Exhibit "c" -
Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Sunshine Square\Ellipse\NWSP 06-Q21\Staff Report.doc
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EXHIBIT "C" - CONDITIONS OF APPROVAL
New Site Plan
Project name: Ellipse I Sunshine Square
File number: NWSP 06-021
Reference: 2nd review plans identified as a New Site Plan with an October 17. 2006 Planning and Zoning
Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments: None X
PUBLIC WORKS - Traffic
Comments:
1. Provide a traffic analysis and notice of concurrency (Traffic Performance X
Standards Review) from Palm Beach County Traffic Engineering. The traffic
study shall include an evaluation of the need for an additional right turn lane
(eastbound to southbound) on Woolbright Road using proposed generation
rates (pre- and post-development.)
.--
2. Dedicate right-of-way as necessary should a right turn lane be warranted in the X
future. Consider growth in background traffic for the year 2020. Also,
coordinate the design and construction of all traffic improvements necessary to
support this development with the developer of the Las Ventanas site on the
northwest comer of Federal Highway and Woolbright Road. Provide written
proof of this cooperation to the City.
---
3. Show loading areas on the Traffic Marking & Signage Plans; include a X
pavement message in yellow indicating "No Parking - Loading Zone".
PUBLIC WORKS-Forestry & Grounds
Comments:
--
4. Show sight triangles on the Landscape plans (LDR, Chapter 7.5, Article II, X
Section 5.H.) Reference FDOT Standard Index 546 for the sight triangles
along both Federal Highway and Woolbright Road. Sight triangles in the
interior of the development shall be 15-feet.
5. The medians on Federal Highway have existing irrigation and plant material X
belonging to the City of Boynton Beach. Any damage to the irrigation system
and/or plant material as a result of the contractor's operations shall be repaired
or replaced to the equivalent or better grade, as approved by the City of
Boynton Beach, and shall be the sole responsibility of the developer. The
contractor shall notify and coordinate with the City of Boynton Beach Forestry
& Grounds Division of Public Works a minimum of six (6) weeks in advance
of any underground activities. Please acknowledge this notice in your
comments response and add a note to the appropriate plan sheets (PG&D,
Utility, Landscape) with the above stated information.
-~ Correct sheet LND 5 of 6 to delete reference to Boca Raton. X ..----
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pape 2
DEPARTMENTS INCLUDE REJECT
UTILITIES
Comments:
7. All utility easements shall be shown on the Site plan, Landscape, and X
Hardscape plans (as well as the Water and Sewer Plans) so that we may
determine which appurtenances, trees or shrubbery may interfere with utilities.
In general, palm trees will be the only tree species allowed within utility
easements. Revise Sheet LND 3: 10' UE with QV at SW comer of sheet.
8. Palm Beach County Health Department permits will be required for the water X
and sewer systems serving this project (CODE, Section 26-12).
9. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon final
meter size, or expected demand.
10. Water and sewer lines to be owned and operated by the City shall be included X
within utility easements. Please show all proposed easements on the
engineering drawings, using a minimum width of 12 feet. The easements shall
be dedicated via separate instrument to the City as stated in CODE Sec. 26-
33(a).
II. This office will not require surety for installation of the water and sewer X
utilities, on condition that the systems be fully completed, and given to the
City Utilities Department before the first permanent meter is set. Note that
setting of a permanent water meter is a prerequisite to obtaining the Certificate
of Occupancy.
12. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
13. Appropriate backflow preventer(s) will be required on the domestic water X
service to the building, and the fire sprinkler line ifthere is one, in accordance
with the CODE, Section 26-207.
14. The waste stream from any food preparation area processes must meet the X
City's pretreatment requirements. A sampling point must be provided to allow
monitoring of this waste stream (refer to CODE Section 26-143 and Section
26-147.)
15. Upsize the water main in Woolbright Road to meet the requirements of the X
Utility Master Plan. The main shall be upsized from the west side of the
FECRR east to the point of connection (west driveway) for the project.
16. Coordinate with Boynton Beach Fire-Rescue to determine flow requirements X
for multi-storv buildin~s over four stories.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
P 3
age
DEPARTMENTS INCLUDE REJECT
17. Utility construction details will not be reviewed for construction acceptability X
at this time. All utility construction details shall be in accordance with the
Utilities Department's "Utilities Engineering Design Handbook and
Construction Standards" manual (including any updates) and will be reviewed
at the time of construction permit application.
ENGINEERING
Comments:
18. All comments requiring changes and/or corrections to the plans shall be X
reflected on all appropriate sheets.
19. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
20. Upon satisfactory Commission approval of the site plan, the applicant shall X --
enter the plat process through the City's Engineering Division. A preliminary
plat application may be initiated during the site plan review to expedite
issuance of the Land Development Permit. A plat will be required for this
development.
21. Show proposed site lighting on the Site, all Civil and Landscape plans (LDR, X
Chapter 4, Section 7.B.4.) The lighting design shall provide a minimum
average light level of one foot-candle. On the Lighting Plan, specify that the
light poles shall withstand a 140 MPH wind load (LDR, Chapter 23, Article II,
Section A.l.a and Florida Building Code). Provide a note that the fixtures
shall be operated by photoelectrical control and are to remain on until 2:00
a.m. (LDR, Chapter 23, Article II, Section A.l.a.) Include pole wind loading,
and pole details in conformance with the LDR, Chapter 6, Article IV, Section
II, Chapter 23, Article I, Section 5.B.7 and Chapter 23, Article II, Section A
on the Lighting Plan. Lighting shall not be used as a form of advertising in a
manner that draws more attention to the building or grounds at night than in
the day (LDR, Chapter 9, Section 10.F.5). Provide photometrics as part of
your TART plan submittals.
22. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
23. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings and
the "Engineering Design Handbook and Construction Standards" and will
be reviewed at the time of construction permit application.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa~e 4
DEPARTMENTS INCLUDE REJECT
FIRE
Comments:
24. Provide the fire hydrant layout for this project with the hydrants clearly shown X
on one sheet. Show all water supply lines for fire protection and hydraulic
calculations using data from a flow test conducted within the past six months.
This test will be conducted by the Boynton Beach Fire Department.
POLICE
Comments:
25. None. X
BUILDING DIVISION
Comments:
26. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
27. Indicate within the site data the occupancy type of each building as defined in X
2004 FBC, Chapter 3. Indicate all occupancies in mixed occupancy buildings.
28. The height and area for buildings or structures of the different types of X
construction shall be governed by the intended use or occupancy of the
building, and shall not exceed the limits set forth in Table 503 of the 2004
FBC.
29. Place a note on the elevation view drawings indicating that the exterior wall X
openings and exterior wall construction comply with 2004 FBC, Table 704.8.
Submit calculations that clearly reflect the percentage of protected and
unprotected wall openings permitted per 2004 FBC, Table 704.8.
30. General area modifications to buildings shall be in accordance with 2004 FBC, X
Section 506. Provide calculations verifying compliance with the above code
sections and the 2004 FBC, Table 503.
31. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the state of Florida
shall be submitted for review at the time of permit application.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa~e 5
DEPARTMENTS INCLUDE REJECT
32. Every building and structure shall be of sufficient strength to support the loads X
and forces encountered per the 2004 FBC, Section 1607 and Table 1607.1.
Indicate the live load (pst) on the plans for the building design.
33. Buildings three-stories or higher shall be equipped with an automatic sprinkler X
system per F.S. 553.895. Fire protection plans and hydraulic calculations shall
be included with the building plans at the time of permit application.
34. Add to all plan view drawings of the site a labeled symbol that represents the --
X
location and perimeter of the limits of construction proposed with the subject
request.
35. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
36. On the site plan and floor plan, indicate the number of stories that are in each X
buildinl!. Indicate the overall heij;(ht of each buildinj;(.
37. Add to each building that is depicted on the drawing titled site plan and floor X
plan a labeled symbol that identifies the location of the handicap-accessible
entrance doors to each building. 2004 FBC, Sections 11-4.1.2, 11-4.1.3, and
11-4.3.
38. As required by LDR, Chapter 4, Section 7, submit a floor plan drawing. The X
building plans are not being reviewed for compliance with the applicable
building codes. Therefore, add the words "Floor plan layout is conceptual"
below the drawing titled Floor Plan found on sheetls _' However, add to
the floor space drawing a labeled symbol that identifies the location of the
handicap-accessible entrance doors to each building. The location of the door
shall match the location of the accessible entrance doors that are depicted on
the site plan drawing.
39. Compliance with regulations specified in the FFHA, Design and Construction X
Requirements, Title 24 CFR, Part 100.205, is required.
40. At the time of permit review, submit details of reinforcement of walls for the X
future installation of grab bars as required by the FFHA, Title 24 CFR, Part
100.205, Section 3, Requirement #6. All bathrooms within the covered
dwelling unit shall comply.
-----
41. Bathrooms and kitchens in the covered dwelling units shall comply with the X
FFHA, Title 24 CFR 100.205. Indicate on the plans which design
specification ("A" or "B") of the FFHA is being used. The clear floor space at
fixtures and appliances and turning diameters shall be clearly shown on the
plans.
--~-
42. If an accessible route has less than 60 inches clear width, then passing spaces X
at least 60 inches by 60 inches shall be located at reasonable intervals not to
exceed 200 feet. A "T"-intersection of two corridors or walks is an acceptable
passing place. 2004 FBC, Section 11-4.3.4.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa~e 6
DEPARTMENTS INCLUDE REJECT
43. Identity within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building. Verity that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
a. The design professional-of-record for the project shall add the following
text to the site data. "The proposed finish floor elevation _' _ NGVD
is above the highest 100-year base flood elevation applicable to the
building site, as detennined by the SFWMD's surface water management
construction development regulations."
b. From the FIRM map, identity in the site data the title of the flood zone that
the building is located within. Where applicable, specity the base flood
elevation. Ifthere is no base flood elevation, indicate that on the plans.
c. Identity the floor elevation that the design professional has established for
the building within the footprint of the building that is shown on the
drawings titled site plan, floor plan and paving/drainage (civil plans).
44. As required by the CBBCO, Part III titled "Land Development Regulations", X
submit a site plan that clearly depicts the setback dimensions from each
property line to the leading edge of the buildings. The leading edge of the
buildings begins at the closest point of the overhang or canopy to the property
line. In addition, show the distance between all the buildings on all sides.
45. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available.
46. A water-use permit from SFWMD is required for an irrigation system that X
utilizes water from a well or body of water as its source. A copy of the pennit
shall be submitted at the time ofpennit application, F.S. 373.216.
47. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
a. The full name of the project as it appears on the Development Order and the
Commission-approved site plan.
b. If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
c. The number of dwelling units in each building.
d. The number of bedrooms in each dwelling unit.
e. The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
48. At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of setting up property and ownership in the City computer,
provide a copy of the recorded deed for each lot, parcel, or tract. The recorded
deed shall be submitted at time of permit review.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Page 7
I DEPARTMENTS I INCLUDE I REJECT I
49. At time of building pennit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property. The following information
shall be provided:
a. A legal description ofthe land.
b. The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
c. If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
d. The number of dwelling units in each building.
e. The total amount being paid.
(CBBCO, Chapter I, Article V, Section 3(f))
50. Add a general note to the site plan that all plans submitted for permitting shall X
meet the City's codes and the applicable building codes in effect at the time of
permit application.
--
51. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for review
at the time of pennit application submittal. The plans must incorporate all the
conditions of approval as listed in the development order and approved by the
City Commission.
52. The full address of the project shall be submitted with the construction X
documents at the time of pennit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton Beach
Fire Department, the City's GIS Division, and the Palm Beach County
Emergency 911. (Palm Beach County Planning, Zoning & Building Division,
100 Australian Avenue, West Palm Beach, Florida (Sean McDonald - 561-
233-5013) (United States Post Office, Boynton Beach (Michelle Bullard -
561-734-0872)
53. Show the proposed site lighting on the site and landscape plans. (LDR, X
Chapter 4, Section 7.B.4) If possible, provide photo metrics as part of your
TART plan submittals.
54. Add to the floor plan drawings of the individual units a breakdown of the area X
within the unit. The area breakdowns for each unit shall specify the total area
of the unit, area of the balcony, total area that is air-conditioned and, where
applicable, total area of storage and garage space. If the garage and storage
areas are not part of a specific unit, the area shall be included and identified
within the area of the building. Indicate how many of each type of unit will be
on each floor and within the building.
_ __~_ L-_._...~_.. ____
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa~e 8
DEPARTMENTS INCLUDE REJECT
55. Add to the site data the total area under roof of each residential building. X
Provide tabular area data for each floor of each building. The breakdown shall
include the following areas and each area shall be labeled on the applicable
floor plan drawing:
a. Common area covered walkways;
b. Covered stairways;
c. Common area balconies;
d. Entrance area outside of a unit;
e. Storage areas (not part of a unit);
f. Garages (not part of a unit);
g. Elevator room;
h. Electrical room;
1. Mechanical room;
J. Trash room;
k. Mailbox pickup and delivery area; and
I. Any other area under roof.
(Chapter 4 - Site Plan Review, Section 7.E.2 and 3)
56. This structure meets the definition of a threshold building per F.S. 553.71(7) X
and shall comply with the requirements ofF.S. 553.79 and the CBBA to the
2004 FBC, Sections 109.3.6.1 through 109.3.6.6. The following information
must be submitted at the time of permit application:
a. The structural inspection plan must be submitted to the enforcing agency
prior to the issuance of a building permit for the construction of a
threshold building.
b. All shoring and re-shoring procedures, plans and details shall be submitted.
c. All plans for the building that are required to be signed and sealed by the
architect or engineers of record shall contain a statement that, to the best of
the architect's or engineer's knowledge, the plans and specifications
comply with the applicable fire safety standards as determined by the local
authority in accordance with this section and F.S. Section 633.
57. If this project is located within the Downtown Stormwater Improvement X
Watershed, appropriate fees must be paid to the City of Boynton Beach
Utilities Department prior to the issuance of a building permit per the
CBBCO, Chapter 26, Section 26-406. Proof of payment shall be submitted to
the Building Division at the time of permit application submittal.
58. Indicate on the plans the square footage per floor of the parking garages. X
Comply with the area and height requirements of2004 FBC, Table 503.
59. A Mechanical ventilation system is required in the parking garages per the X
2004 FBC, Section 406.4.2.
60. The passenger loading zone for the CRA trolley shall comply with the X
handicap accessibility requirements of the 2004 FBC, Section 11-4.l.2( c).
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa"e 9
I DEPARTMENTS I INCLUDE I REJECT I
61. Van accessible parking spaces shall be provided in the parking structures per X
the 2004 FBC, Sect6ion 11-4.6.2.
-~
62. Location of exits in residential buildings shall comply with thc 2004 FBC, X
Section 1015.1 and Table 1015.1 for exit access travel distance.
63. Indicatc the overall height of the buildings on the elevation plans. X
64. The buildings shall comply with 2004 FBC, Section 403 for high-rise X
buildings.
65. Indicate the occupancy type and type of construction for the residential X
buildings.
66. Sheet A2.04 IE - The floor plan does not depict all rooms, corridors, stair X
enclosures, etc.
PARKS AND RECREATION
Comments:
67. Park Impact Fee: 576 multi-family units x $924.00 = $532,224.00. X
FORESTER/ENVIRONMENTALIST
Comments:
68. Boundary Survey, Existing Trees Management Plan Sheet 1 of 1: The X
Landscape Architect should tabulate the total diameter inches of existing trees
on the site. The tabular data should show the individual species of trees
proposed to be preserved in place, relocated or removed and replaced on site.
The replacement trees should be shown by a separate symbol on the landscape
plan sheet LND5 of 5. [Environmental Regulations, Chapter 7.5, Article I
Sec. 7.D.p. 2.]
69. Plant Palette Legend Sheet LND5 of 5: All shade and palm trees must be X
listed in the description as a minimum of 12' -14' height, 3" DBH (4.5' off the
ground) not caliper, and Florida #] (Florida Grades and Standards manual).
The height of the trees may be largcr than ]2'-]4' to meet the 3" diameter
requirement; or any clear trunk (c.l.) specifications. [Environmental
Regulations, Chapter 7.5, Article II Sec. 5.C. 2.]
70. All trees proposed under any existing overhead electric power lines must meet X
the FP & L Right Tree in the RiMt Place manual selection for small trees only.
-
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
P 10
a~e
DEPARTMENTS INCLUDE REJECT
71. The applicant should show an elevation cross-section detail of the actual X
heights of the proposed landscape trees and vegetation at the time of planting
to (proper scale) visually buffer the proposed buildings and parking lot from
the Woolbright Road, Federal Highway and S.E. 18th Avenue road rights-of-
ways.
72. The total quantities of each of the plant materials are not shown in the legend. X
73. Irrigation Plan: Turf and landscape (bedding plants) areas should be X
designed on separate zones and time duration for water conservation.
74. Trees should have separate irrigation bubblers to provide water directly to the X
root ball. [Environmental Regulations, Chapter 7.5, Article II Sec. 5. C.2.]
PLANNING AND ZONING
Comments:
75. Site plan approval of this project is contingent upon the approval of the X
corresponding request (WAR 06-016) to amend the future land use
designation from Local Retail Commercial (LRC) to Mixed Use (MX) and to
rezone from Community Commercial (C-3) to Mixed Use Low Intensity 3
(MU-L3).
76. Site plan approval of this project is contingent upon submittal and approval of X
a corresponding request for a height exception, HTEX 07-01, (rnax building
height in MU-L3 is 75 feet).
77. Provide a notice of concurrency (Traffic Performance Standards Review) from X
Palm Beach County Traffic Engineering. The traffic impact analysis must be
approved by the Palm Beach County Traffic Division for concurrency
purposes prior to the issuance of any building permits.
78. It is the applicant's responsibility to ensure that the new site plan is publicly X
advertised in accordance with Ordinance 04-007.
79. The applicant is responsible for compliance with Ordinance 05-060, the "Art X
in Public Places" program, and must demonstrate their participation.
80. Indicate on all plans all existing easements to remain and those to be X
abandoned or relocated. Indicate location, purpose, and width of all proposed
easements on site and adjacent to subject property.
81. All proposed uses must be consistent with the MU-L3 zonIng district X
identified in Chapter 2 of the Land Development Regulations.
82. The submitted list of permissible uses for the Live/Work units shall be X
included into the bylaws for the development.
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
PaQe 11
I DEPARTMENTS I INCLUDE I REJECT ,
83. All proposed outdoor dining areas shall comply with applicable sidewalk cafe X
requirements.
84. All required shrubs are to be at minimum 24 inches in height, 24 inches in X
spread, and planted with tip-to-tip spacing measured immediately after
planting to adequately cover the planted areas on the site (Chapter 7.5, Article
II, Section 5.C.4.).
85. Revise the typical drawing of freestanding outdoor lighting poles to include X
the height and color / material proposed. The design, style, and illumination
level shall be compatible with the building design (height) and shall consider
safety, function, and aesthetic value (Chapter 9, Section 1O.F.!.).
86. Show proposed freestanding site lighting locations on the site plan and X
landscape plan (LDR, Chapter 4, Section 7.B.4.). Photometric plans must be
submitted and aooroved prior to issuance of first permit.
87. Revise plans to include a detail of the upgraded Palm Tran bus stop shelter on X
Federal Highway.
88. The applicant shall submit a Sign Program for the project prior to any X
approvals for individual signs for the project, and no sign pennits shall be
issued until such time as the Sign program has been approved.
89. Revise building elevations (ph IIA West) to provide architectural X
enhancements (faux features) or artistic components (mural, etc.) to west side
of Publix building, and provide varying levels oflandscaping up to a minimum
of y, the building height.
90. Staff recommends that those areas in which the parking garage is exposed to X
the exterior of the project, especially abutting the gas station, the
commercial/residential to the south and along the west elevation, the garage
openings be enhanced with decorative metal work, decorative shutters,
awnings, and in some instances cascading landscaoe, as aooroved bv staff.
9!. Staff recommends that prior to submittal for building pennit, all of the X
building plans be modified to ensure that the actual roofline is 75 feet in
height, in order that only those building elements eligible for Height Exception
exceed that figure.
92. Staff recommends that the Royal Palm trees proposed along Federal Highway X
and Woolbright Road facades of the buildings be installed at approximately
half of the buildin~ heil!ht, in the range of 30-35 feet.
93. Staff recommends that applicant provide the necessary landscape at X
approximately half of the building height in order to assist in the screening of
the oarkin~ structure portion of the Phase IA building, behind the gas station. ___u
94. Staff recommends that applicant provide the necessary landscape at varying X
heights to assist in the screening of the three levels of parking at the south end
of the Phase IB building from the those properties not included in this project
and abuttin~ SE 18th Avenue. --
95. Staff recommends that aoolicant provide buffer hedge and trees alon~ the east X
ELLIPSE/SUNSHINE SQUARE
Conditions of Approval
NWSP 06-021
Pa~e 12
DEPARTMENTS INCLUDE REJECT
side of the ingress/egress drive at SE 18th A venue, to buffer those properties
not included in this nroiect and abutting SE 18th Avenue.
96. Include details on plans of fountains proposed in north and south commons. X
97. The site plan depicts 12 off-premise parking spaces located along SE 18th X
A venue. These spaces cannot count towards the required parking for the
project. The spaces must be removed from the parking tabular data and the
spaces either created on-site or the shared parking analysis updated to ensure
adeouate parkin~ is provided.
98. Should the applicant propose to place a gate within any or all of the parking X
structures to separate the residential parking from the general use parking, the
applicant shall be required to provide an updated shared parking analysis to
ensure that the assumptions made in the analysis are not voided bv such action.
99. Provide an interim improvement/enhancement plan that depicts infrastructure X
and landscape improvements to be performed in the event of a lag time of
greater than six (6) months between the completion of one (I) phase and the
beginning of the next phase of construction.
100.At time of permitting, the applicant shall submit the necessary drawings to X
graphically demonstrate compliance with the Sky Exposure Plane requirement
of the MU-L3 district and lO-foot setback reouirements, where deficient.
CRASTAFF
Comments: None X
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
None X
ADDITIONAL CITY COMMISSION CONDITIONS
To be determined.
MWRleb
S:IPlanningISHAREDIWPIPROJECTSISunshine SquarelNWSP 06-021 ICOA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
Elllipse
APPLICANT'S AGENT:
Bonnie Miskel, Esq. - Ruden McClosky
APPLICANT'S ADDRESS:
222 Lakeview Avenue # 800 West Palm Beach, FL 33401
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 5,2006
TYPE OF RELIEF SOUGHT: Request New Site Plan approval for a mixed-use complex in the
Mixed-Use Low Intensity 3 (MU-L3) zoning district on a 14.43 acre
parcel
LOCATION OF PROPERTY: SW corner of Woolbright Rd and Federal Highway
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER carne on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Sunshine Square\NWSP 06-021\DO.doc
U()
IX.-CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM A,
AGENDA ITEM REQUEST FORNI
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting: Dates in to City Clerk's Office MeetiOlz Dates in to City Clerk's Office
D August 1, 2006 July 17,2006 (Nooo_) D October 3, 2006 September 18,2006 (Noon)
D August 15, 2006 July 31. 2006 (Noon) D October 17, 2006 October 2, 2006 (Noon)
D September 6, 2006 August 14,2006 ONoon) D November 8, 2006 October 16,2006 (Noon)
D September 19,2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
D AnnouncementsIPresentations ~ City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Please place this item regarding property adjacent to Bicentennial Park on the
November 21, 2006 Commission Agenda under the City Manager's Report. Inasmuch as both projects occur
within the City's Community Redevelopment Area, staff recommends that the City Commission defer any action
regarding the relocation of the Animal Control Facility, a possible land swap or reconfiguration of Bicentennial Park
until such time as representatives of both developers with proposals for development adjacent to Bicentennial
Park make a formal presentation to the CRA Board and that Board has an opportunity to evaluate the
presentations and also make a recommendation to the Commission.
EXPLANATION: AI the City Commission Meeting of October 3. 2000 the Commission received a proposal for a
mixed-use development adjacent to Bicentennial Park in the downtown area. Part of Ihis proposal called for a land
swap that would result in the reconfiguration of the park and relocation of the City's Animal Control Facility. The
City Commission had previously heard from representatives of another developer who proposed a mixed-use
project on property adjacent to the northern boundary of Bicentennial Park. Although this first proposal did not
require the use of any park property, the developer, nevertheless, offered $1 million toward park improvements.
Given these two proposals involving the same city park, the City Commission directed staff to compare the
proposals and return a recommendation to the Commission for consideration.
PROGRAM IMPACT: N~
FISCAL IMPACT: N/A
Formally endorse one of the two development proposals and direct the City Manager to enter
he selected developer regarding the reconfiguration icentennial Park.
anager's Signature
~
Assistant to City Manager
Development
Department Name
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
City Attorney / Finance
l
MEMORANDUM
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To:
Kurt Bressner, City Manager
From:
Quintus Greene, Development Director
Date:
October 31, 2006
Re:
Proposed Development adjacent to Bicentennial Park
At the City Commission Meeting of October 3, 2006 Mr. James Barretta presented a
proposal for a mixed-use development adjacent to Bicentennial Park in the downtown
area. Part of Mr. Barretta's proposal called for a land swap that would result in the
reconfiguration of the park and relocation of the City's Animal Control Facility. The City
Commission had previously heard from Attorney Bonnie Miskel, representing another
developer who proposed a mixed-use project on property adjacent to the northern
boundary of Bicentennial Park but did not require the use of any park property.
However, since the park would be adjacent to his proposed project, this developer had
offered one million dollars toward the redevelopment of the park. This park
redevelopment would also require the relocation of the Animal Control Facility.
Given these two proposals involving the same city park, the City Commission directed
staff to compare the proposals and return a recommendation to the Commission for
consideration. To facilitate this effort, and enable an "apples to apples" comparison of
the two proposals, staff prepared a series of 24 questions, which were sent to
representatives of both developers (Attachment 'A ').
Mr. Barretta, representing Premier Realty, LLC, the developer seeking a land swap for
Bicentennial Park, responded to the 24 questions posed by staff and took the liberty of
adding (and then answering) 6 additional unsolicited questions (Attachment '8'). After
an initial delay, Attorney Bonnie Miskel, representing A. J. Rotonde of Boynton Beach
Partners LLC and the Ridgemour Group, also responded to the staff questions
(Attachment 'C').
Staff subsequently prepared a side-by-side comparison of the two responses to the 24
questions with Premier Realty identified as Proposal 1 and Boynton Beach Partners LLC
and theRidgemour Group identified as Proposal 2 (Attachment 'D'). An analysis of the
two proposals indicates the following:
First, neither developer currently owns any of the property they propose to develop.
Although both developers propose a use for Bicentennial Park, only Proposal 1 actually
requires the City to agree to a land swap for the park in order for their project to go
forward. Thus, the City's agreement will likely be used by proposal 1 to facilitate
contract negotiations for property the project requires and claims to have under contract.
This could explain the urgency expressed by the attorney for this proposal to get City
Commission authorization for the City Manager to enter negotiations with them for the
park as soon as possible.
"'""",
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Page 2
Second, there appears to be no overlap in the properties that each developer claims to
have under contract for purchase (Attachment 'EJ. Thus, each project could, in theory,
proceed independently. However, two parcels claimed to be under contract by the
developer of Proposal 1 would be necessesary for Proposal 2 to have adjacency to
Bicentennial Park. This could only occur if the aforementioned contract negotiations on
the part of Proposal 1 are not successful. One can presume that the 6 unsolicited
questions (and answers) provided by the attorney for Proposal 1, which concern
properties in litigation, relate to this concern.
Although both developers are from out of state, the developer of Proposal 2 appears to
have more experience in doing projects in the State of Florida. In addition, both propose
mixed-use projects that will require the abandonment of public rights-of-way, a small-
scale Comprehensive Plan amendment, rezoning to Mixed Use High and site plan
review. However, with a projected height of 164 feet Proposal 1 will also require City
Commission approval for a height exception.
Of the two projects, Proposal 1 appears to be the most focused on office development
with up to 135,000 square feet devoted to office use out of a total of between 185,000
and 215,000 square feet. It should be noted that, in each response to the question of
how much square footage is devoted to various uses, Proposal 1 avoids being specific
by offering a range and indicating that they have various schemes dependent on market
conditions. For example, the range for retail use is between 16,662 and 20,000 square
feet and for residential use it is between none at all and 96,000 square feet with 32 of an
allowable 98 dwelling units. This not only makes it difficult for staff to determine just
what kind of mix the developer is proposing but also raises questions regarding the level
of the proposal's development.
On the other hand Proposal 2 is quite specific. At $70 million and encompassing some
264,000 total square feet it is the larger of the two proposed projects. It is projected to
contain 70,847 square feet of office, 32,264 square feet of retail and 95 dwelling units, 6
of which would be workforce units. This proposal also indicates that there is an
expectation of some kind of yet to be determined financial incentive from either the City
or the CRA as well as a need for additional property to the west of the project for a
desired multi-story public parking garage to be built by the CRA. The developer of
Proposal 2 has also expressed a willingness to enter into negotiations with the City for
dedicating the office component of this development to a new City Hall.
In summary, staff is of the opinion that the property ownership issues involving both
developers not withstanding, on balance, Proposal 2 is the more detailed and complete
of the two proposals. It is the one proposal that can stand on its own. It does not
require the City to do anything to Bicentennial Park or relocate the Animal Control
Facility. In addition, this proposed development offers an opportunity for the City to
explore the option of relocating City Hall into a properly sized, purpose built, state of the
art, signature facility in the heart of the City's Downtown redevelopment area.
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Page 3
Finally, it should be noted that the developments represented by these proposals are
planned for the City's Community Redevelopment Area. While the developer behind
Proposal 2, A.J. Rotonde and the Ridgemour Group, has made a formal presentation to
the CRA Board, neither Mr. Barretta or anyone else representing Premier Realty, the
developer behind Proposal 1, has made a comparable presentation to the CRA.
Accordingly, staff recommends that the City Commission defer any action regarding the
relocation of the Animal Control Facility or a possible land swap or reconfiguration of
Bicentennial Park until such time as Mr. Barretta, or other representatives of Premier
Realty, make a formal presentation to the CRA Board and that Board has an opportunity
to evaluate the presentations and also make a recommendation to the Commission.
Greene, Quintus
, ......,
ATTA~ A
From: James T. Barretta
Sent: Thursday, October 19,2006 3:01 PM
To; Greene, Quintus
Subject: Bicentennial Park
Quintus,
On behalf of David Kahan, Trustee and Premier Realty, LLC, I am submitting
answers to your question In the attachments contained herein.
Jim Barretta
Barretta & Associates
Archftecture Planning Design DeslgnIBulld
www.barrettaassoclates.com
Barretta & Associates, When Quality Is A Prlorityl
,
-,
~
;.
1. Who is the developer (not) agent of record for the proposed project? Name, location, phone, e-mail.
Premier Realty, LLC
560 KIrts Boulevard
Troy, MI 48084
Phone No: 248-362-4666
Email: JeIJery_kahan@yahoo.com
Premier (above) is our flagship Company, in ownership and management of over 1.5 million
square feet of commercial buildings, through LLC's. (All of are properties are held or
developed under individnal LLC entity, which is a common practice in our industry.)
2. Provide Names and locations of three (3) similar or larger projects completed by this developer.
I.) Pymonth Industrial Center, Inc
13101 Eckles Road
Plymouth, Michigan
Tax ill #: 38-2934656
650,000 square feet
2.) Woodcrest Office Park,
560-580 Kirts Boulevard
Troy, MI 48084
Tax ill #: 473-32-0199
Tax ill #: 20-0887729
122,000 square feet
3.) Madison Heights Commerce Center
30700-30900 Stephenson Highway
Madison Heights, Michigan
Tax ill #: 38-3456685
Tax ill #: 38-3572902
132,000 square feet
3. Identity by parcel control number (PeN) all property in your proposal currently under your ownership.
None.
4 Identity by parcel control number (PeN) all property in your proposal currently under purchase
contract(s) and the closing dates(s).
Parcels: Closing:
PCN: 08-43-45-21-26-006-0010 (William Hegstrom Jr. & Kelly Hegstsrorn) 5 months following due diligence', as extended.
PCN: 08-43-45-21-26-005-0030 (Freynel Jean Baptiste) 5 months following due diligence', as extended.
PCN: 08-43-45-21-26-005-0010 (445 Boynton Holdings, LLG{Thomas)) 2 months following due diligence, as extended.
*Due Diligence now at November 15th, subject to extensions of at least 2 months, perhaps more.
Due diUgence now at November 14", subject to at least tbree (3) sixty (60) day periods months, perhaps more.
5. Identity by parcel control number (peN) all property in your proposal currently under option contract(s)
and the expiration dates(s).
None.
6. Identity by parcel control number (PeN) all necessary or desirable for the development of your project.
;.
;.
W<'"l
P~:08-43-45-21-26-006-0010
P~: 08-43-45-21-26-005-0030
P~:08-43-45-21-26-005-0010
(William Hegstrom Jr. & Kelly Hegstsrorn)
(Freynel Jean Baptiste)- PROPOSED TO BE EXCHANGED.
(445 Boynton Holdings, LLC-(Thomas))- PROPOSED TO BE EXCHANGED.
P~:08-43-45-21-26-006-0040
(City of Boynton Beach)
7. What is the total square footage of the proposed project.
Approximately 185,000 sf of an allowed +/- 215,000 sf.
8. What is the square footage devoted to residential use? How many units? What is the gross density?
We have a variety of schemes with different mixes of uses. Project is designed to respond to
market conditions at the time of final site plan approval.
On the Low side:
On the High side
o SF;
96,000 SF:
o units;
32 units of allowed 98
o density
26 u/acre
9. What is the percentage of the residential use, if any, is proposed as "workforce housing"?
At this point in time: 0%.
That may change once the City adopts an incentive or other workforce housing regulations.
10. What is the square footage devoted to Office use?
We have a variety of schemes with different mixes of uses. Project is designed to respond to
market conditions at the time of final site plan approval.
The ffigh side is approximately 135,000 sf.
11. What is the square footage devoted to Retail use?
We have a variety of schemes with different mixes of uses. Project is designed to respond to
market conditions at the time of final site plan approval.
At this time and most likely:
16,662 sf - 20,000 sf
12. What is the square footage devoted to open space and amenities (excluding Bicentennial Park)?
14,225.11 sf
13. What is the maximwn height of the proposed project?
150' to the flat roof. Architectural features and other allowed items ("Features") will not exceed
the height of previously approved MU-H projects. Our estimated height for these "Features" is
about 164'. More design development is required to determine the exact height of "features".
However, "Features "will not exceed the height of previously approved MU-H projects.
14. What is the total estimated cost of the project?
I~
~
-I
$57,370.00 - $59,331,300.00
15. What percentage is expected to be fmanced through equity?
+/- 25% depending on lending source, if financing is the method chosen.
16. What percentage is expected to be financed through debt?
+/- 75% depending on lending source, if financing is the method chosen.
17. Does fmancing of this project anticipate/require any public (City or CRA) financial incentives? Yes or
No.
No.
18. If answer to No. 17 was yes, describe (in one paragraph) the type and amount of anticipated/required
incentive.
Not applicable.
19. Does the financing of this project anticipate/require any public infrastructure improvements?
No.
20. If answer to No 19 was yes, describe (in one paragraph) the type of anticipated/required infrastructure.
Not applicable.
21. Does this project anticipate/require the incorporation of any pubic rights-of-way? Yes or No.
Yes.
22. If answer to No 21 was yes, describe (in one paragraph) the proposed location(s) of the affected rights-
of-way.
The only incorporation of public right-of-way is as fonows:
I. NE 4th Street, for the length of the combined parcels (Dog Pound and Hegstrom)
PCN: 08-43-45-21-26-006-0010 (William Hegstrom Jr. & Kelly Hegstsrom) &
PCN: 08-43-45-21-26-006-0040 (City of Boynton Beach)
2. NE 4th Street, for the length ofthe combined parcels (Dog Pound and Hegstrom)
PCN: 08-43-45-21-26-006-0010 (William Hegstrom Jr. & Kelly Heg'tsrom) &
PCN: 08-43-45-21-26-006-0040 (City of Boynton Beach)
23. Does this project anticipate/require relief or exemption from any City codes or ordinances?
No.
Woi"l
;<
;<
24. If answer to No. 23 was yes, describe (in one paragraph) the type of anticipated/required relief or
exemption.
Clarification for No. 23: We are not sure if the thing we need is an exemption an exemption or
relief. What we need is the transfer of certain development rights from the parcel that we propose
to exchange with the City. We do need the Site Plan Approval, Rezoning and Comp Plan
amendment that goes with a MU-H zoning request.
Possible additional questions:
25. Does your proposed project preclude the other developer from developing a successful
project, thereby allowing the City two projects?
No.
26. Are any of the properties required for your proposed project in litigation?
No.
'1.7. If the answer to #2 is yes, indicated your best estimated date for removal
if Lis Pendens or other filings which may delay the required transfer(s) of ownership
of the properties.
Not applicable.
28. Are any of the properties required for your proposed project in probate?
Not applicable.
29. If the answer to #4 is yes, indicated your best estimated date for the clear transfer of ownership to occur.
Not applicable.
30. What is the earliest date that you estimate that:
Closing can occur on all required properties?
Closing can occur at the bnyer's choice. Within 30 days.
~
,
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Receipt of Site Plan Approval can occur?
Site plan approval processing can be within 30 days and be received in 4 to 8 months.
Construction can begin?
Constrnction can begin as soon as 18 months from a resolution to exchange property with the
City.
I Greene, Q.,intus
-,
A TIA<Hprr A.
it
From:
Sent:
To:
~c:
Greene, Quintus
Friday, October 13, 2006 3:26 PM
'ajr@ridgemour.com'; 'james@barrassoc.com'
Bressner, Kurt; Bright, Lisa; Brooks, Vivian; Rumpf, Michael; 'cary@TrustReaIEstate.com';
'blm@ruden.com'
Proposed Development adjacent to Bicentennial Park
Subject:
As you know the City has received two competing proposals for the redevelopment of the properties adjacent to
Bicentennial Park on the west side of Federal Highway north of Boynton Beach Blvd. Inasmuch as each proposal calls for
a reconfiguratlon of this public park and the relocation of the City's Animal Control Facility as part of the proposed
redevelopment, the City Commission has asked staff to evaluate the two proposals in an effort to determine which is most
advantageous to the City.
Accordingly, the fol/owing questions have been prepared to assist staff in making as direct a comparison as possible
between the two proposals. Please respond to the specific question by number and keep responses brief and to the point.
1. Who is the Developer (not agent) of record for the proposed project? Name, location, phone, e-mail.
2. Provide names and locations of three (3) similar or larger projects completed by this Developer.
3. . Identify, by parcel control number (PCN), all property in your proposal currently under your ownership.
4. Identify, by PCN, all property in your proposal currently underpurchase contract(s) and the closing date(s).
5. Identify, by peN, all property in your proposal currently underoption contract(s) and the expiration date(s).
6. Identify, by PCN, all other property necessesary or desirable for the development of your project.
7. What is the total square footage of the proposed project?
What is the square footage devoted to residential use? How many units? What is the gross density?
9. What percentage of the residential use, if any, is proposed as "workforce" housing.
10. What is the square footage devoted to Office use?
11. What is the square footage devoted to Retail use?
12. What is the square footage devoted to open space and amenities (excluding Bicentennial Park)?
13. What Is the maximum height of the proposed project?
14. What is the estimated total cost of the project?
15. What percentage is expected to be financed through equity?
! 6. What percentage is expected to be financed through debt?
7. Does the financing of this project anticipate/require any public (City or CRA) financial incentives? Yes or No
8. If answer to No. 17 was yes, describe (in one paragraph) the type and amount of anticipated/required incentive.
9. Does the financing of this project anticipate/require any public infrastructure improvements? Yes or No
). If answer to No. 19 was yes, describe (in one paragraph) the type of anticipated/required infrastructure.
I. Does this project anticipate/require the incorporation of any public rights-of-way? Yes or No
1
22. If answer to No. 21 was yes, describe (in one paragraph) the proposed location(s) of the affected rights-of-lfay.
23. Doe~is project anticipate/require relief or exemption from any City codes or ordinances? Yes or No
24. If answer to No. 23 was yes, describe (in one paragraph) the type of anticipated/required relief or exemption.
We would appreciate your response to the above questions by return e-mail to areenea1fi>.ci.bovnton-beach. fl. us not later
than the close of business at 5:00 PM on Friday October 20,2006. Please feel free to call me at (561) 742-6372 should
you have any questions or require any additional information.
,
2
I
Greene,'"tiulntu8
"-' .'....,
ATTA~ B
James T. Barretta
Thursday, October 19, 2006 3:01 PM
, .
To: Greene, Quintus
Subject: Bicentennial Park
Quintus,
From:
Sent:
On behalf of David Kahan, Trustee and Premier Realty, LLC, I am submitting
answers to your question In the attachments contained herein.
Jim Barretta
Barretta & Associates
ArchItecture Planning Oeslgn DeslgnIBuBd
www.barrettaassoclates.com
Barretta & Associates, When Quality Is A Priorityl
^-.-,-^~."
_J
200 EAST BROWARO BOULE\A~(
SUITE HOt
FORT LAUDERDALE. Fl,.ORIDA 23:00"
I Ruden
~_ McClosky
POST OFFICE BOX 1&OC
FORT LAUDERDALE, FLORIDA 333J2
(954) 527-24 ,r6
FAX: (954) 333-40,'6
BONNIE.MISKELIB>RUDEN.(~:M
October 26, 2006
Via E-mail
ereeneq(iiJci.bovnton-beach. fl. us
Mr. Quintus Greene
Director of Development
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33435
Re: Expansion of Centennial Park on the West Side of Federal Highway, North of
Boynton Beach Boulevard
Dear Quintus:
As we stated previously, my client, the developer and contract purchaser of property to
the north of Centennial Park, has no interest in any of the property that could be affected by the
City Commission's decision to either expand the park through CRA acquisition or elongate the
existing park through a land swap. I understand that you have been asked to provide tbe City
Commission with additional information regarding some "competing proposals" for the park.
My client's proposed development does not require a land swap in order to be developed. As
such we have no competing proposal for the park. My client will develop its parcel
notwithstanding which scenario the Commission chooses for the park.
In the spirit of cooperation, my client is happy to respond to your 24 questions providing
you with additional information relating to their development. I also encourage you to review
both Mr. Rotonde's and Mr. Meyers' websites reflected below to review their extensive
development experience. My client's responses are as follows:
I. Who is the Developer (not agent) of record for the proposed project? Name,
location, phone, e-mail. Boynton Beach Partners LLC c/o The Ridgemour Group, I North
Broadway, White Plains, New York 10601, telephone (914) 949-8585.
2. Provide names and locations of three (3) similar or larger projects completed by this
Developer. (I) The Devonshire at PGA National, which is a 327 unit condominium/adult
community in Palm Beacb Gardens, Florida; (2) The Pinnacle, which is a mixed use project
comprised of 17l residential units and 63,000 square feet of retail located in White Plains, New
FTL:1952862:1
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSEll, P.A.
CARACAS. FT. LAUDERDALE. MIAMI. NAPLES. ORlANDO. PORT ST. LUCIE . SARASOTA. ST. PETERSBURC . TALlAHASSEE. TAMPA. WEST PALM BEACH
}
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Mr. Quintus Greene
october 26, 2006
Page 2
,""" (3) Hotid.y ... 57' """' (. 600 _m """I ,.m\ "",,~- -"") 10',,", in N~ y"'"
Ci<y; m' (4) Th' Murin. Hn'" in T.II"'..... "",id' (.,2\ _m ho..1 wifu 45 ~i,",,'.
units).
(See ~.ridl!emour.com and WWY!.meveriabarahotels.com).
,. ",,,,,",, by ,.rool """,,1_"" (PeN), ill _"" in Y"'" _.. """",Iy
under your ownership. None
4. 1_"" by ,eN, .11_ in yom """"'" ","",",- -~<(.)
and the closing date(s). See attached Exhibit "A".
5. ",..."" by ,eN, ill ,,,","" in yom ""po"! -- wdtt "1)000 00_<(')
and the expiration date(s). None.
6. 1_"" bY ,eN, 011 n"'~ _ _ ~ ,_10 "".. -- n'
Y"'" ""joct. Bob"" _ - CRA ,,,,,,,,"y in n."'o"oo wUh "', ..... '" "'... "'.
site with a parking garage.
7. What is the total square footage of the proposed project? Gross Project Area is
122,626 _ ... ~ 2.815 _ .....11. 32,264 """"'.... Offi~;' 70,847 "l- ,....
Total habitable space is 264,805 square feet.
8. _ " .. """'" .,_ 'm""" '" _.... ",,7 H~ - ""'"' _<1.
the groSS density? 152,938 square feet - 95 residential units.
9. What percentage of the residential use, if any, is proposed as "workforce" housing.
At least 6%.
10. What is the square footage devoted to Office use? 70,847 square feet.
11. What is the square footage devoted to Retail use? 32,264 square feet.
12. What is the square footage devoted to open space and amenities (excluding
Bi--. ,.k~ '""1.... = .....8,726 _ M ,I~ _id. ,.no, ,~k, _on>I
area and pool.
13. What is the maximum height of the proposed project? 148 feet.
14. What is the estimated total cost of the project? $70,000,000.
15. What percentage is expected to be financed through equity? twenty percent.
08-43_45-21-26-003-0010
08-43-45_21-26-003-0020
FTL:1952862:1
....r>, . fT.LAUO"D'''' MIAMI' ".PlES . ORlANDO' 'OllT ST. LUCIE . .......or.. ST. PEl....u,G . T>LlAH"'" . TAM" . WESTP'IM''''Ol
RUDEN, McCLOSKY, SMITH, SCHUSTER & RUSSELL, P.A.
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W. QuintuS Greene
october 26, 2006
rage :,
""'at p_~s' i. """,01 " " -'" \b<OU" ",," "gJrtY ,,-"
16. V'I"
". D"" "" "",""ns of ~i' ,roi'" ~bci''''''''''''' ~, ,,,,, ., (eM " CRA)
f\J1ancial incentives? 'l es
. (." graph) the type and atnOuut of
10 If answer to No. 11 waS yes, descnb~ \~ one para
o. . ed t this t\Ille
~UciV'-"'''' -"'" "0' d"-" . .
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ilnproVeI!lents? Not that we are aware 0 ,
facilitY .
, "0 19 .~ ,.. ""olb< (;" n~ ,-,) "" "" ,f
20 1f _a 0 . h <<l" 'mY'-' _ '" b< _01 by D""ot><'
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for the eRA at the eRA' S eJtpense.
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n. 1f _a '" ,.,. " "" ,.,. ""'"" (inO~ ,..""hl "', -"" ,,,,,,,,,,,.)
of the affected rights-of-way. See above.
". D"" OU' ,.,i'" "",,,,.._ ",of" ",..,non - ~, Ci" oud~ "
ordinlll1ces? No, not that we are aWare of.
describe (in one paragraph) the type of
24. If answer to No. ~3 waS yes,
anticipated/required relief or exemption. Nf A
SincerelY,
~
Bonnie L. 1'Aiskel
BL1'A:bab
FiL'1952862'1
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XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.1
"
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Comrmssion Date Final Form Must be Turncd Requested City Commissjon Dak Final Form Must be Turned
Meetinr:Dates in to City Clak's Office ;Ne-etinr: Dates !!J to City Clerk's Off1ce
0 August 1,2006 July 17,2006 (Noon.) 0 October 3, 2006 Septembe< 18,2006 (Noon)
0 August J 5, 2006- July 31,2006 (Noon) 0 October 17, 2006 Octoba 2, 2006 (Noon)
0 September 6, 2006 Augu't 14,2006 (Noon) .~ Nove-mber 8, 2006 October J 6, 2006 (Noon)
0 Septembe< 19,2006 Septembe< 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 AnnOlmcementslPresentations 0 City Manager's Report
NATIJRE OF 0 Administrative Q New Business
AGENDA ITEM 0 Consent Agenda IRI Legal
0 Code CompJi;mce & Legal Settlements 0 UnfInished Business
0 Public Hearing 0
RECOMMENDATION: Direct the City Attorney to prepare an Ordinance requiring Board members to disclose
_,/ conflicts of interest over and above the disclosnre requirements imposed by State Statute.
EXPLANATION: "Stall: Statntes require that members of the City Commission and City Boards disclose busineSs
relatioilsbips which rise to the level of providing a monetary gain and also prohibit, in most cases, City CommissiOners or
Boaril~.Jto1n voting On nllttt~s Whieh meet or exceed that legal t1nesbold. The City Attorney bas previouslyprovroM
a memoranilum to the City Commissioners which conclodes with the opinion that the City can bave more stringent disclosure
requirements than those provided by State Statnte. Commission direction is requested to determine if the cmn:iJt S.late
requirements are sufficient or if the City should impose additional disclosure requirements. To facilitate the COIJ:t!Qissipn's
review of this issue a draft Ordinance is attached. The Ordinance can be revised prior to rust reading to expand or 'contract
the conditioils Which would give rise toa voting conflict. .
I'ROGRAM JMJ' ACT' 11 caB. be anticipated that more stringent disclosure requirements would result in . bi~1tve) (jf
disclosme and disqualification from the review and voting process. When Boards are involved alternate members of the
Board would be required to ~tisfY quorum and voting requirements.
FISCAL 1MI' ACT: None
Take no action and rely upon the standards set forth in State
t Head's Signature
City Manager's Signa e
tto C, Manager CM/
City Attorney's Office
Deparbnent Name
j
ScIBULLETINlFORMSIAGENDA 11F~ REQUEST FORM DOC
1 ORDINANCE NO. 06- 085'
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA AMENDING CHAPTER 2 OF THE CITY OF
5 BOYNTON BEACH CODE OF ORDINANCES, CREATING
6 ARTICLE XV, ENTITLED "VOTING BY BOARD
7 MEMBERS", PROVIDING FOR SHORT TITLE; PROVIDING
8 FOR INTENT AND PURPOSE; PROVIDING FOR
9 APPLICABILITY; PROVIDING FOR DEFINITIONS;
10 PROVIDING FOR ABSTENTION FROM VOTING BY
II BOARD MEMBERS WITH CONFLICTS OR INTEREST;
12 PROVIDING FOR DISCLOSURE OF CONFLICTS OF
13 INTERESTS BY BOARD MEMBERS; PROVIDING FOR
14 ENFORCEMENT; PROVIDING FOR CODIFICATION;
15 PROVIDING FOR CONFLICTS; PROVIDING FOR
16 SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
17 DATE.
18
19 WHEREAS, Florida Statutes requires that all state and local public officers comply with
20 the Code of Ethics promulgated by Cbapter 112.311, et seq., Florida Statutes; and
21 WHEREAS, the Code of Ethics promulgated by the state statutes sets forth requirements
22 for local public officers' disclosure of interests and abstention from voting; and
23 WHEREAS, the City Commission of the City of Boynton Beach ("City") desires to impose
24 requirements above and beyond those imposed by the state statutes; and
25 WHEREAS, the City Commission has determined that in order to strengthen the
26 confidence of the City's citizens in the integrity of the City's official bodies, and to foster
27 confidence in the decisions of the City's decision-making, it would be in the best interest of the
CODING:
Words in strike Ihfeegll type are deletion from existing law;
Words in underscored type are additions.
Page I
S:\CA \Ordinances\Stricter Voline. Reauirements 11 0606.doc&.!~t~b_\QgliOi!lli:~.,,~f.!~H~f:::-:::::::::Y:Q!if!:g::::~::::H:~~il'~fflt;:l'J:l~
!::!:9!~.~~!,\GA~~~eF--Vot~.-R-ei]"l",iHlI,1'lt!l~ts-l-N-SO(;,666
I City to impose more stringent voting and disclosure requirements on the City's board members,
2 including the City Commission; and
3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, THAT:
5
Section 1.
The foregoing "WHEREAS" clauses are hereby certified as being true and
6 correct and are incorporated herein by this reference.
7
Section 2.
Chapter 2 of the Code of Ordinances of the City of Boynton Beach, Florida,
8 is hereby amended to create a new article, Article XV, entitled "Voting by Board Members," to
9 read as follows:
10
ARTICLE XV.
VOTING BY BOARD MEMBERS.
11
12
13
14
See. 2-200
Short Title.
This article shall be known and cited as the "City of Boynton Beach's Voting
Requirements by Board Members Provision".
15
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21
22
23
See. 2-201
Intent and Purpose.
It is the intent and purpose of this article to strengthen the confidence of the City's
citizens in the integrity of the City's public officials by ensuring that the City's officials
discharge their public duties independent of their personal interests. This article is further
intended to ensure that City officials do not participate in any decision in which his or her
decision would be influenced or materially affected by interests which would influence a
reasonable person in his or her decision.
24
CODING:
Words in strike threll.gh type are deletion from existing law;
Words in underscored type are additions.
Page 2
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Sec. 2-202
Applicability .
This subsection shall apply to all City Boards, including the City Commission and
all City advisory boards of the City of Boynton Beach. This article is intended to
supplement state law provisions governing voting and disclosure requirements of state and
local government officials. Nothing in this article shall be interpreted as conflicting with
Section 112.311 et seq., Florida Statutes, as it applies to the City's public officers.
Sec. 2-203
Definitions.
"Board Member" shall refer to any member of any of the City's boards including
the City Commission. the Communitv Redevelopment AgenCY. and the City's advisory
boards.
"A ent" shall mean a erson who is authorized to act or or in the lace 0 a
vrincival.
"Business Associate" shall refer to anyone with whom the board member shares in
a business enterprise.
"Conflict" or "Conflict of Interest" shall mean any situation where the board
member must balance his or her private interest with their official duties.
"Do Business" or "Done Business" shall mean to participate or to have participated
in the past, in the solicitation, negotiation, or execution of any business transaction as a
principal or agent.
"Gift" the term lZift shall have the same meaning as set forth in Florida Statute
Section 112.312 and shall include anything conferred upon a board member for their gain,
directly or indirectly, for their private gain, by another, for which the board member did not
tender consideration, financial, in kind, or otherwise, including but not limited to, any real
property, tangible or intangible personal property, services, preferential treatment,
discounted rate (s), information not disclosed to the public, or forgiveness of any
indebtedness.
CODING:
Words in stfH{e tl1reugh type are deletion from existing law;
Words in underscored type are additions.
Page 3
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"Indirect" shall refer to the method in which a benefit is not directly conferred upon
the board member. This shall include, but not be limited to, instances where the board
member receives a benefit accepted by another party on the board member's behalf; the
board member receives a benefit from a person whose interest may be affected by the issue
on which the board member mayor will vote through a third-party; or, the board member's
relative, business associate, or employee receives a benefit.
"Interest" shall mean anything which may positively or negatively affect the board
member's pecuniary interest, liberty, status or recognition in his or her private capacity, or
his or her commitment in his or her private capacity to others.
"Person" shall mean a natural person, or his agent, or an entity (legally recognized
or not) or its principal, agents, or employees.
"Relative" shall have the same meaning as defined in Florida Statute Section
112.3143. to wit: anv father. mother. son. daughter. husband.. wife. brother. sister. father in
law. mother in law. son in law. or daughter in law; and grandparents or grandchild(ren).
Sec. 2-204
Abstention From Voting.
(a) In addition to the provisions set forth in section 112.3143, F.S., a board
member is deemed to have a conflict of interest and shall not be allowed to vote upon or
advocate for or against, any decision, ruling, or official act where:
(1) the board member, theirrelative, agent, employee (s), employer, or
business associate has any interest, direct or indirect, in the issue upon
which the board member will vote.
(2) the board member or the board member's spouse works for a
business which will benefit from the issue upon which the board member
will vote.
(b) A Board member who is prohibited from voting must leave the dias
following disclosure of their conflict and shall not return until completion of the vote on
that matter. A board member who stenS down shall be renlaced with an alternate board
CODING:
Words in strike thfeegh type are deletion from existing law;
Words in underscored type are additions.
Page 4
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member. if one is present. for the agenda item.
Sec. 2-205
Disclosure of Conflict Interest.
(a) Ifthere is, or there appears to be a conflict of interest under the provisions of
this article or Section 112.313, F.S., the board member, prior to the commencement of a
meeting a "lete BY the Beard ellllll iBSlie which contains an agenda item in which a board
member has a conflict, must disclose the conflict to the board by preparing a mefBeFORlIllm
explaiRffig the a voting conflict form and submitting it to the City Clerk. or in the Clerk's
absence. the person who keeps the minutes of the meeting. The Retiee efthe eellHiet fffilst
be plaeed 6fl the ageada ef the Beard meetiHg at whieh the vete is te take plaee, ORd When
the agenda item is reached. the board member must orally disclose the conflict and the
nature of the conflict on the record at the meeting. step down from the proceeding and be
replaced. for that agenda item. by an alternate member of the board..
(b) In the event that written disclosure has not been made prior to the meeting,
the disclosure shall be made orally at the meeting when it becomes known that a conflict
exists. Within 5 days after the oral disclosure, a written memorandum disclosing the
conflict and the nature of the conflict shall be filed with the person responsible for recording
the minutes of the board meetings and incorporated into the minutes of the meeting at which
the oral disclosure was made. The memorandum shall become a public record, shall
immediately be provided to the other members of the board, and shall be read publicly at the
next meeting.
(c) In tbe event that a board member has participated in a vote on an issue which
the board member has a conflict and is later informed of the conflict, the board member,
must, immediately upon notice, inform the other board members by providing notice
tbrough the Citv Clerk in the same manner as set forth above meHlsRlfldum oftlHs eORfliet
and disclose the conflict orally at the next meeting where the board member shall orally
explain the conflict and why the board member was not on notice of the conflict prior to the
participating in the vote. The remaining board members must then determine whether the
conflict is sufficient enough to have influenced the conflicting board member's vote and by
a majority vote, decide whether to recall the decision upon which the conflicting member
voted.
CODING:
Words in sHike threllgll type are deletion from existing law;
Words in underscored type are additions.
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Sec. 2-206. Enforcement.
Any appointed board member who violates any of the provisions of this
article may be removed from the board on which the member serves by majority vote
of the City Commission. Any elected public officer who violates this article shall
also be subject to censure by a majority vote of the remaining board members.
8
Section 3.
It is the intention of the City Commission ofthe City of Boynton Beach that
9 the provisions of this Ordinance shall become codified and be made a part of the Code of
10 Ordinances of the City of Boynton Beach, Florida. The sections of this ordinance may be
11 renumbered, re-lettered and the word "Ordinance" may be changed to "Section", "Article" or such
12 other word or phrase in order to accomplish such intention.
13
Section 4.
An Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in
14 conflict herewith be and the same are hereby repealed to the extent of such conflict.
15
Section S.
If any clause, section, or other part or application of this Ordinance shall be
16 held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
17 or invalid part or application shall be considered as eliminated and so not affecting the validity of
18 the remaining portions or applications remaining in full force and effect.
19
Section 6.
This Ordinance shall become effective upon its passage and adoption by the
20 City Commission.
21
CODING:
Words in strike I:hrel:lgft type are deletion from existing law;
Words in underscored type are additions.
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H~.9&_t4...0!>').~-A-\()fdiftRAee5\Stri~.eMg~~l-g.2.$~
1 FlRST READING this ~ day of Novembei'
,2006.
2
3 SECOND, FlNAL READING and PASSAGE this _ day of
4 2006.
5
6 CITY OF BOYNTON BEACH, FLORIDA
7
8
9 Mayor
10
11
12 Vice Mayor
13
14
15 Commissioner
16
17
18 Commissioner
19
20
21 Commissioner
22
23 ATTEST:
24
25
26
27
28 CITY CLERK
29
30
31 (Corporate Seal)
CODING:
Words in strike thfeugli type are deletion from existing law;
Words in underscored type are additions.
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.2
Requested City Commission Date Final Fonn Must be Turned Requested Cjty Commission Date Final Fonn Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in 10 City Clerk's OffiCt;
D August 1,2006 July 17,2006 (Noon.) D October 3, 2006 September 18,2006 (Noon)
D August J 5,2006 July 31, 2006 (Noon) D October 17, 2006 October 2, 2006 (Noon)
D Septemb" 6. 2006 August] 4, 2006 (Noon) l November 8, 2006 October 16, 2006 (Noon)
D September 19, 2006 September 5, 2006 (Noon) ~ November 21, 2006 November 6, 2006 (Noon)
0 AnnouncementslPresentations D Cily Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements D UnfInished Business
D Public Hearing D
RECOMMENDATION: Motion to approve Ordinance #06-~, to allow both the reduction of surely matters and fmaI
release of surety in circumstances.
EXPLANATION: The City Connnission via Ordinance No. 02-033 dated August 20, 2002, and via Ordinance No. 04-040
dated Jrme 15,2004 amended the Land Development Regulations (LDR) Chapter 7 SURETY, to allow periodic reductions in
posted surety for required improvements associated with development projects by the director of the department to which the
surely is applicable. In most instances, land development construction is associated with the Department of Public Works /
Engineering Division, who monitors the respective improvements being made pursuant to the approved construction plans
delineating same. Since the fmal release of any outstanding surely (in any amount) currently rests with the Cily Connnission
with written reconunendation by the appropriate department, staff notes that it would be more efficient to allow the
appropriate department authorization for request of fmal surely on certain projects when the amoWlt of the surely d~nolc-, '2
exceed $20,000.00. ,; .:::;:;<
(-, ~;~'
PROGRAM IMPACT: To allow more efficient fmalization of completed projects and release of posted surely w~
outstanding amoWlt are equal to or less than $20,000.00. '" ,)Iff
-ry -~<-
FISCAL IMPACT: N/A :::~r,_"
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ALTERNATIVES: City Connnission would keep the authority to release any and all fmal sureties based on Ih~tt~?;;
.,,-,~ "'"" '-'""' ~ ~.."" 0" ,",;",". ~ ~ '''ti
Cily Manager's Signature
Assistant to City Manager ~
Public Warks / Engineering Division
Departmenl Name
Cily Attorney / Finance
SolBULLETlNlFORMSIAGENDA HEM REQUEST FORM.DOC
1 ORDINANCE NO. 06- 08b
2
3 AN ORDINANCE OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AMENDING CHAPTER 7, ARTICLE I, SECTION 2(C)
6 PROVIDING FOR CITY MANAGER APPROVAL OF
7 REDUCTION OF SURETY AND RELEASE OF
8 SURETY UNDER $20,000.00; PROVIDING FOR
9 CONFLICTS, SEVERABILITY, CODIFICATION AND
10 AN EFFECTIVE DATE.
11
12 WHEREAS, the City Commission finds that it is unnecessary for the City
13 Commission to review both reduction of surety matters and final release of surety in certain
14 circumstances; and
15
WHEREAS,
the City Commission has determined that there are sufficient
16 safeguards in the administrations review of requests for reduction of surety and release of
17 surety when the amount of surety does not exceed $20,000.00; and
18 NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY
19 COMMISSION OF THE CITY OF BOYNTON BEACH FLORIDA, THAT:
20
Section I.
The foregoing Whereas clauses are true and correct and incorporated
21
herein by this reference.
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Section 2.
Chapter 7, Article I, Section 2(C) is amended as follows:
C. Periodic reduction of surety.
From time to time during progress of the work the developer may request
a reduction in the dollar amount of the surety on the basis of work
completed, but in every case the remaining funds shall be sufficient to
cover 110% of the cost to complete the obligation. In the case of surety
for required improvements associated with subdivision development, five
(5) per cent of the engineer's certified cost of required improvements shall
be retained for one (I) year after acceptance of such improvements by the
City Commission as a guarantee against defects in workmanship and
material. Reduction of smetv shall be approved bv the City Manager
without the necessitv of Commission approval. The final release in surety
of tHe remaiaing balance of!fle surety, when the suretv i~.OOO.OO or
greater, BY letter Bf credit Br other iastrmRellt, shall be approved by motion
of the City Commission, with written recommendation by the appropriate
S:\CC\WP\ORDINANCES\2006\06.086 - Surety reduction approval. doc
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department and/or the City Engineer. Release of surety less than
$20.000.00 shall be by the City Manager.
Section 3.
Each and every other provision of Chapter 7, not herein specifically
amended shall remain in full force and effect as previously enacted.
Section 4.
All ordinances or parts of ordinances in conflict herewith be and the
same are hereby repealed.
Section 5.
Should any section or provision of this ordinance or portion hereof,
any paragraph, sentence or word be declared by a court of competent jurisdiction to be
invalid, such decision shall not affect the remainder of this ordinance.
Section 6.
Authority is hereby granted to codify said ordinance.
This ordinance shall become effective immediately after passage.
Section 7.
FIRST READING this 11- day of NDllembelL , 2006.
SECOND, FINAL READING AND PASSAGE this
,2006.
day of
CITY OF BOYNTON BEACH, FLORJDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
ATTEST:
City Clerk
(CORPORATE SEAL)
S:\CC\WP\ORDTNANCES\2006\06...o86 - Surety reduction approval.doc
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XII. - LEGAL
ITEM C.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meetine Dates in to Citv Clerk's Office Meetine: Dates in to City Clerk's Office
0 August 1, 2006 July 17,2006 (Noon.) 0 October 3, 2006 Septemb.,. 18, 2006 (Noon)
0 August 15,2006 July31,2006 (Noon) 0 October 17, 2006 Octob.,. 2, 2006 (Noon)
0 September 6, 2006 August 14,2006 (Noon) 0 November 8, 2006 October 16, 2006 (Noon)
0 September 19,2006 Septemb.,. 5, 2006 (Noon) [8J November 21, 2006 November 6, 2006 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda [8J Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion creating Section 18-180.2 of the Boynton Beach Code of Ordinances providing for a 2%
automatic annual delayed COLA for the Firefighter Pension Fund; and amending Section 18-186 to provide for 12% member
contributions into the Firefighter Pension Fund.
EXPLANATION: The ordinance proposed by the Board of Trustees of the Firefighter Pension Fund is intended to modify
the pension plan as follows:
I, The addition of Section 18-180.2 would provide for a 2% annual cost-of-living adjustment (COLA) conunencing 5 years
after retirement from the city or entry into the DROP plan. Ibis becomes effective December I, 2011 for all members
who retire or enter into the DROP on or after December I, 2006; eligible members also includes all retirees electing early
retirement and all disability retirees who enter pay status on or after December I, 2006. Any participants who are
already retired, on disability or have already entered the DROP plan are not eligible for the benefit. Following the 5 year
delay, retirees or their beneficiaries will have their retirement benefit increased annually by 2% on October 1 of each
year.
II. Ibis ordinance would increase the employee pension contnbution from 7% to 12% for all fIrefighters entitled to the new
COLA benefits. This is a required contribution which is deducted bi-weekly from the payroll of all eligible Firefighter
Pension Plan participants.
PROGRAM IMPACT: There is currently no cost-of-living adjustment for the Firefighter Pension Plan and this would
provide an annual retirement benefit increase of 2% after 5 years of retirement for employees retiring, on disability or entering
the DROP after December I, 2006. The membership of the Firefighter Pension Fund has overwhelming voted to purchase a
cost ofliving adjustment through higher member contributions and are fully willing to contribute to this plan enha'6ffie'tl,I1l2
increasing their employee contributions from 7% to 12%. m =i~
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: Based on the actuarial impact slatement of June 23, 2006 prepared by Gabriel Roeder Smith &
Company, which was based on Ihe October I, 2005 actuarial valuation, the additional 5% employee contribution is sufficient
to fund the future increase in benefits except for about .2% of covered payroll or approximately $16,000; this would be the
additional cost to the City in the first year. If future experience closely mirrors that expected using the current plan
assumptions, then the 5% additional employee contribution should remain stable and the additional cost to the City should
remain relatively the same each year. This could be impacted by additional asset growth in the plan as a result of increased
contributions, which will generate greater exposure to the investment market and could lead to higher investment returns or
greater losses. In addition, future hiring patterns could also affect required contributions.
The City Manager and City Attorney requested that the Firefighter Pension Board of Trustees consider language in thc
ordinance that would provide for an economic impact review every 3 years to ensure that the additional 5% employee
contribution was sufficient to offset future increased costs to the City arising from this proposed retirement COLA. The
Board willing accepted their request and the following language has been included in the ordinance:
EvelY third year following adoption of this Ordinance, an actuarial evaluation of the cost of this benefit
(2% COLA adjustment for retirees) will be provided to the City by the Pension Plan's actuary, or other
actuary designated by the City at it's option. In the event the projected cost of the benefit increases over the
projected cost for fiscal year 2006-2007. the Pension Plan shall be further amended to provide that the
increased costs will be offset by (1) an increase in the 5% employee contribution provided herein, or (2)
use of Chapter 175 funds, or (3) reduction of the cost of living (COLA) benefit for non-retired members, or
any combination of (1), (2) or (3), as reeommended by the Pension Board in consultation with the
membership. Notwithstanding any provision to the contrQlY. COLA benefits under this paragraph shall not
be reduced for retirees.
In years where the actuarial evaluation described above determines that the cost of the COLA benefit is
less than the projected cost for the benefit for fiseal year 2006-2007, the actuarial savings shall be
recognized in a contribution reserve account within the Pension Plan. Any savings accumulated in the
contribution reserve account shall be held in trust to be used to offset unanticipated COLA costs in future
years.
AL TERNA TIVES: Do not approve the creation of a cost-of-living adjustment and the subsequent increase in employee
contribution to offset the costs of the benefit; or, defer consideration of the pension enhancement until the next round of
collective b aining when the benefi can be negotiated as part of an overall camp nsation package.
ature
Financial Services
Department Name
S:\UULLETIN\fORMS\AGENDA ITEM REQUEST FORM.OOC
1 ORDINANCE NO.
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, CREATING SECTION 18-180.2 OF THE
5 BOYNTON BEACH CITY CODE PROVIDING FOR A
6 TWO PERCENT AUTOMATIC ANNUAL DELAYED
7 COLA FOR THE FIREFIGHTER PENSION FUND;
8 AMENDING SECTION 18-186 TO PROVIDE FOR
9 TWELVE PERCENT MEMBER CONTRIBUTIONS
10 INTO THE PENSION FUND; REPEALING ANY
11 ORDINANCE IN CONFLICT; PROVIDING A
12 CONFLICTS CLAUSE; PROVIDING AN EFFECTIVE
13 DATE.
14
15 WHEREAS, the City of Boynton Beach Florida, presently has a retirement plan and
16 trust fund for firefighters;
17
18 WHEREAS the purchase of benefits funded through higher member contributions is
19 authorized under Section 175.071, Florida Statutes;
20
21 WHEREAS the membership of the Firefighter Pension Trust Fund overwhelming
22 voted to purchase a cost of living adjustment funded with higher member contributions;
23
24 WHEREAS the proposed plan change and actuarial impact statement of the proposed
25 change has been furnished to the Division of Retirement prior to second and final reading of
26 the ordinance;
27
28 WHEREAS the Board of Trustees of the Firefighter Pension Trust Fund has
29 recommended the passage of this Ordinance; and
30
3 1 WHEREAS the City Council finds that the passage of this Ordinance is in the interest
32 of the firefighters and the citizens of the City of Boynton Beach;
33
34 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
35 CITY OF BOYNTON BEACH, FLORIDA:
36
3 7 Section I. The foregoing "Whereas" clause is hereby ratified and confirmed as
38 being true and correct and is incorporated herein by this reference.
39
40
Page 1 of 4
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Section 2:
Section 18-180.2 is hereby created to read as follows:
Section 18-180.2
Cost of Livinl! Increase.
Effective December L 2011. an automatic two percent (2%) annual cost of living adiustment
(COLA) is created for all members who retiree or enter into the DROP on or after December
I. 2006. Payment of annual COLA benefits shall not begin until five years after retirement or
entrv into the DROP. As of each October first. retirees in pay status and beneficiaries
receiving monthly survivorship benefits on behalf of deceased members. shall have their
benefits adiusted annuallv. following the five-year delay. Retirees eligible to receive annual
COLA benefits shall include all retirees electing early retirement and all disability retirees
who enter pay status on or after December I. 2006.
Everv third year following adoption of this Ordinance. an actuarial evaluation of the cost of
this benefit (2% COLA adiustment for retirees) will be provided to the Citv bv the Pension
Plan's actuary. or other actuary designated by the City at it's option. In the event the proiected
cost of the benefit increases over the proiected cost for fiscal vear 2006-2007, the Pension
Plan shall be further amended to provide that the increased costs will be offset by (1) an
increase in the 5% emplovee contribution provided herein. or (2) use of Chapter 175 funds, or
(3) reduction of the cost of living (COLA) benefit for non-retired members, or any
combination of (I), (2) or (3), as recommended bv the Pension Board in consultation with the
membership. Notwithstanding any provision to the contrary, COLA benefits under this
paragraph shall not be reduced for retirees.
In vears where the actuarial evaluation described above determines that the cost of the COLA
benefit is less than the proiected cost for the benefit for fiscal vear 2006-2007. the actuarial
savings shall be recognized in a contribution reserve account within the Pension Plan. Any
savings accumulated in the contribution reserve account shall be held in trust to be used to
offset unanticipated COLA costs in future years.
Section 3:
Section 18-186 is hereby amended to read as follows:
Section 18-186. Payroll deductions; Employee, State and City contributions.
Effective November 27, 2006, the City of Boynton Beach shall deduct from all firefighters
entitled to the benefits of the article, sevefl twelve (+ 12%) per cent from each installment of
salary of each firefighter so long as such firefighter shall hold office or be employed. Said
amount shall be so deducted and be deposited to the Boynton Beach Firemen's Pension Fund.
Payroll deductions shall be deposited in the trust fund immediately, after each pay period. Any
monies received or receivable by reason oflaws of the state for the express purpose of funding
and paying for retirement benefits for firefighters of the City shall be deposited in the trust
fund comprising part of this plan. Any such amount shall be deposited in the fund
immediately, and under no circumstances more than five (5) days after receipt by the City.
Page 2 of 4
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The City shall make annual contributions to the trust fund, as needed, in an amount at least
equal to the difference each year between the total member contributions plus state
contributions for the year, less the total cost for the year as shown by the most recent actuarial
valuation for the system. The City's contribution, if so required, shall be deposited on at least
a quarterly basis.
Section 4: That all Ordinances or parts of Ordinances in conflict herewith be and
the same are hereby repealed.
Section 5: Should any section or provision of this Ordinance or portion hereof, any
paragraph, any sentence, or word be declared by a court of competent jurisdiction to be
invalid, such decision shall not affect the remainder of this Ordinance.
Section 6:
Authority is hereby granted to codifY this Ordinance.
Section 7: This Ordinance shall become effective immediately upon passage,
provided that the following have occurred:
18
19
(a)
the City Commission has received a report establishing the actuarial soundness of
these amendments; and;
(b)
when the City Commission has received a letter from the firefighter union waiving
bargaining on the adoption of this Ordinance.
FIRST READING this _ day of
,2006.
Page 3 of 4
SECOND, FINAL READING and PASSAGE this _ day of
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2006.
ATTEST:
CITY CLERK
(CORPORATE SEAL)
CITY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Page 4 of 4
*SEGAL
THE SEGAL COMPANY
2018 Powers Ferry Road, Suite 850 Atlanta, GA 30339-5003
T 678.306,3100 F 678.306.3190 www.segalco.com
August 29, 2006
Mr. Bill Mummert
Director of Financial Services
City of Boynton Beach
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425-0310
Re: Review of Proposed Firefighter Pension Plan Changes to Provide a 2%
Annual COLA for Eligible Plan Participants
Dear Bill:
The following summarizes our review of the above change.
Proposed changes:
The proposed change would provide for a 2% annual cost-of-living adjustment (COLA)
commencing 5 years after retirement from the city including entry into the DROP plan. Any
participants already retired or already in the DROP program are not eligible for this benefit. The
proposed change also includes increasing the employee contribution rate from 7% to 12% of
salary .
Impact on plan funding:
The Plan's actuary prepared an impact statement dated June 23, 2006 based on the October I,
2005 actuarial valuation. This impact statement presents increases in the Normal Cost (Ne),
Present Value of Benefits (PVB) for active employees, Actuarial Accrued Liability (AAL) for
active employees, and Unfunded AAL (UAAL) as follows:
Item
NC
PVB actives
AAL actives
VAAL
10-1-05 Valuation
Results
$1,564,092
30,334,789
15,692,980
14,233,929
Impact Statement
$1,793,862
34,468,980
17,696,365
16,237,314
% change
14.7%
13.6
12.8
14.1
While we have not duplicated the above valuation results, we have reviewed them and find them
consistent with results one might expect from the proposed plan change.
Benefits, Compensation and HR Consutting ATLANTA BOSTON CALGARY CHICAGO CLEVELAND DENVER HARTFORD HOUSTON LOS ANGELES
MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PHOENIX PRINCETON RALEIGH SAN FRANCISCO TORONTO WASHINGTON, DC
_~ Multinational Group of Actuaries and Consultants BARCELONA BRUSSELS DUBLIN GENEVA HAMBURG JOHANNESBURG LONDON MELBOURNE
A !} C MEXICO CITY OSLO PARIS
Mr. Bill Mummert
August 29, 2006
Page 2
Required plan contributions would increase by $350,000 or 5.2% of payroll. Therefore, based on
the data, assumptions and methods used to value the plan as of 10-1-2005, the additional 5%
employee contribution is sufficient to fund the increase in benefits except for about .2% of
payroll.
Projection of required contributions:
On August 10,2006 the plan actuary supplied a 30 year projection of required contributions on
the current plan and also including the proposed 2% COLA amendment. We have reviewed these
projections and find them consistent with the stated assumptions. Therefore if, as stated in the
plan actuary's letter, the plan's future experience matches the current assumptions the
contribution projections are reasonable expectations of the future.
If future experience closely mirrors that expected using current plan assumptions, then the 5%
additional contribution requirement can be expected to be reasonably stable.
The following are items which may affect the COLA impact on plan liabilities and contribution
requirements.
. The increased contributions into the Plan will create additional asset growth in the Plan.
This will generate greater exposure to the investment markets. Of course if returns are
greater than expected, the City's portion of Plan costs could decrease.
. Future hiring patterns could also affect required contributions.
Please feel free to contact me at 678-306-3119 to discuss any of the above items.
Sincerely,
~?Z?
Leon F. (Rocky) Joyner, Jr.
Vice President and Actuary
6004557v1l07011.001
August 10, 2006
Ms. Barbara LaDue
Pension Administrator
Boynton Beach Firefighters Pension Board
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Re: Firefighters Retirement Fund
Dear Barbara:
Please find enclosed two tables of projected contributions to the Fund over the next 30 years. These
projections were requested by Luke Henderson. One table is based on the present benefits, and the
second table is based on the proposed changes including:
)> A 2% COLA starting five years after retirement, and
)> An increase in the member contribution rate from 7% of pay to 12%.
The projections have been prepared as though there would be no actuarial gains or losses over the next
30 years. We also assumed that covered payroll would rise by 4% per year.
We welcome your questions and comments.
Sincerely yours,
J. Stephen Palmquist, ASA
Senior Consultant
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June 23, 2006
Ms. Barbara La Due
Pension Administrator
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, Florida 33426
Re: Firefighters Pension Fund
Dear Barbara:
As requested, we have prepared the enclosed Actuarial Impact Statement for the proposed 2% cost of
living adjustment starting 5 years after retirement. This benefit would be funded primarily by an additional
5% contribution from active Members of the Plan and would not apply to members in the DROP or who
have retired. The additional cost to the City would be 0.24% of covered payroll, about $16,000 in the first
year.
We welcome your questions and comments.
Sincerely yours,
fr .():x-. ~t~
~vL::; TC \,
J. Stephen Palmquist, SA
Senior Consultant
Enclosures
CITY OF BOYNTON BEACH MUNICIPAL FIREFIGHTERS PENSION FUND
Impact Statement - June 23, 2006
Description of Amendment
> Annual 2% Cost of Living Adjustment (COLA) commencing 5 years after retirement.
Benefit applies to current Active Members and would be financed primarily by an
additional 5% employee contribution.
Funding Implications of Amendment
An actuarial cost estimate is attached. The amendment would increase the required employer
contribution by 0.24% of covered payroll.
Certification of Administrator
I believe the amendment to be in compliance with Part VII, Chapter 112, Florida Statutes and
Section 14. Article X of the Constitution of the State of Florida.
L~$
For the Board of Trustees
as Plan Administrator
--
SUPPLEMENTAL ACTUARIAL VALUATION REPORT
Plan
City of Boynton Beach Municipal Firefighters' Pension Trust Fund
Valuation Date
October 1, 2005
Date of Report
June 23, 2006
Report Requested by
Board of Trustees
Prepared by
J. Stephen Palmquist
Group Valued
Active Firetighters
Plan Provisions Being Considered for Change
J;- Annual 2% Cost of Living Adjustment (COLA) commencing 5 years after retirement.
Benefit applies to current Active Members and would be financed primarily by an
additional 5% employee contribution.
Participants Affected
All active firefighters who have not retired or entered the DROP.
Actuarial Assumptions and Methods
Same as October 1, 2005 Actuarial Valuation Report with no exceptions
Some of the key assumptions/methods are:
Investment return - 8.5% per year
Salary increase - 4.0% to 18.4% varies depending on service
Cost Method Entry Age
Amortization Period for Any Increase in Actuarial Accrued Liability
30 years
Summary of Data Used in Report
See attached page.
Actuarial Impact of Proposal(s)
See attached page(s). The proposal would increase the required employer contribution by
0.24% of covered payroll.
~pecial Risks Involved With the Proposal That the Plan Has Not Been Exposed to Previously
None
Other Cost Considerations
None
Possible Conflicts With IRS Qualification Rules
None
,a f:-
MAAA, FCA
60
I ANNUAL REQUIRED CONTRIBUTION (ARC) !
, I
A. Valuation Date October 1, 2005 October 1, 2005
Valuation 2% COLA Increase
5 Year Delay (Decrease)
12% Member Contr.
B. ARC to Be Paid During
Fiscal Year Ending 9/30/2006 9/30/2006
C Assumed Date of Employer Contrib. 10/15/2006 10/15/2006
D. Annual Payment to Amortize
Unfunded Actuarial Liability $ 962,687 $ 1,085,927 $ 123,240
E. Employer Normal Cost 1,186,288 1.077,892 (108,396)
F ARC if Paid on the Valuation
Date: D+E 2,148,975 2,163,819 14,844
G. ARC Adjusted for Frequency of
Payments 2.339,568 2,355,729 16,161
H. ARC as % of Covered Payroll 34.59 % 34.83 % 0.24 %
I. Assumed Rate of Increase in Covered
Payroll to Contribution Year 0.00 % 0,00 % 0.00 %
J. Covered Payroll for Contribution Year 6,763,318 6,763,318 -
K. ARC for Contribution Year: H x J 2,339,568 2.355,729 16,161
L. Estimate of State Revenue in
Contribution Year 589,543 589,543 -
M. Required Employer Contribution (REC)
in Contribution Year 1,750,025 1,766,186 16,161
N. REC as % of Covered Payroll in
Contribution Year: M 0- J 25.87 % 26.11 % 0.24 %
.,
ACTUARIAL VALUE OF BENEFITS AND ASSETS
A. Valuation Date October 1, 2005 October 1, 2005
Valuation 2% COLA Increase
5 Year Delay (Decrease)
12% Member Contr.
B. Actuarial Present Value of All Projected
Benefits for
1. Active Members
a. Service Retirement Benefits $ 26,256,180 $ 29,783,845 $ 3,527,665
b. Vesting Benefits 1,977,535 2,257,789 280,254
c. Disability Benefits 1,525,398 1,719,760 194,362
d. Preretirement Death Benefits 349,373 405,749 56,376
e. Return of Member Contributions 226,303 301,837 75,534
f. Total 30,334,789 34,468,980 4,134,191
2. Inactive Members
a. Service Retirees & Beneficiaries 33,695,204 33,695,204 -
b. Disability Retirees - - -
c. Terminated Vested Members 232,073 232,073 -
d. Total 33,927,277 33,927,277 -
3. Total for All Members 64,262,066 68,396,257 4,134,191
C. Actuarial Accrued (Past Service)
Liability per GASB No. 25 49,620,257 51,623,642 2,003,385
D. Actuarial Value of Accumulated Plan
Benefits per FASB No. 35 45,685,001 NA NA
E. Plan Assets
1. Market Value 38,553,439 38,553.439 -
2. Actuarial Value 35,386,328 35,386,328 -
F. Unfunded Accrued Liability: C-E2 14,233,929 16,237,314 2,003,385
G. Actuarial Present Value of Projected
Covered Payroll 63,525,618 63,525,618 -
H. Actuarial Present Value of Projected
Member Contributions 4,446,793 7,623,074 3,176,281
CALCULATION OF EMPLOYER NORMAL COST II
A. Valuation Date October 1, 2005 October 1, 2005
Valuation 2% COLA Increase
5 Year Delay (Decrease)
12% Member Contr.
B. Normal Cost for
1. Service Retirement Benefits $ 1,248,236 $ 1,414,252 $ 166,016
2. Vesting Benefits 137,602 157,328 19,726
3. Disability Benefits 124,236 140,987 16,751
4. Preretirement Death Benefits 20,478 23,805 3,327
5. Return of Member Contributions 33,540 57,490 23,950
6. Total for Future Benefits 1,564,092 1,793,862 229,770
7. Assumed Amount for Administrative
Expenses 95,628 95,628 -
8. Total Normal Cost 1,659.720 1,889.490 229,770
C. Expected Member Contribution 473,432 811,598 338,166
D. Employer Normal Cost B8-C 1,186,288 1,077,892 (108,396)
E. Employer Normal Cost as a % of
Covered Payroll 17.54 % 15.94 % (1.60) 041
Page I of2
Mummert, Bill
From: Jim Cheraf Ocherof@cityatty.com]
Sent: Monday, September 04, 2006 9:01 AM
To: Adam Levinson; Bressner, Kurt; Mummert, Bill
Cc: Henderson, Luke; Robert Klausner; SOL025@aol.com
Subject: RE: Boynton Firefighter pension ordinances
Adam-
Thank you for your work on this ordinance and your patience as it works its way for City Commission
consideration.
I have had the opportunity to meet with the City Manager and the Finance Director to review the
ordinance you have drafted on behalf of the City's Fire Pension Board. Prior to the City Manager
submitting the proposed ordinance to the City Commission with his recommendation for adoption, the
City Manager has requested that I provide you with additional language for inclusion in the draft
ordinance which would create a three year economic impact cycle of review. Notwithstanding the
affirmations of the actuary and the belief of the plan participants that employee contributions will offset
any current or future increased cost to the City arising from the retirement COLA, we feel it is better to
revisit that assumption from time to time and to provide for alternative funding or benefit adjustment in
the event the assumptions prove wrong. To that end, please consider the following language to be added
to the proposed amendment:
Every third year following adoption of this Ordinance, an actuarial evaluation of the cost of this
benefit ( 2% COLA adjustment for retirees) will be provided to the City by the Pension Plan's
actuary, or other actuary designated by the City at it's option. In the event the projected cost oj
the benefit increases over the projected cost for fiscal year 2006-2007, the Pension Plan shall be
further amended to provide that the increased costs will be offiet by (1) an increase in the 5%
employee contribution provided herein, or (2) use of Chapter 175 funds, or (3) reduction of the
cost of living (COLA) benefit, or any combination of(1),(2) or (3).
Naturally, the substance of the proposed ordinance and the proposed amendment must be reviewed and
accepted by the IAFF and incorporated in the current Collective Bargaining Agreement by a
Memorandum of Understanding ratified by both the City Commission and the bargaining unit members.
From: Adam Levinson [mailto:adam@robertdklausner.com]
Sent: Thursday, March 23, 2006 2:58 PM
To: Bressner, Kurt
Cc: Henderson, Luke; Jim Cherof; Robert Klausner; SOL025@aol.com
Subject: RE: Boynton Firefighter pension ordinances
Kurt,
Looks like everything is moving along. Feel free to call our office if you, Luke or Bill have any questions at next
week's meeting. Likewise, Rocky Joyner and Jim Cheraf should feel free to call if we can be of any assistance.
Thanks,
Adam Levinson
Klausner & Kaufman, P.A.
11/1rJ()(){:.
Page 1 of2
Mummert, Bill
From: Swanson, Lynn
Sent: Friday, October 06, 2006 11: 11 AM
To: Mummert, Bill
Subject: FW: Boynton Beach Firefighter COLA ordinance
Attachments: Ordinance re 2% COLA.updated.rtf
Bill-
This is what I received from Adam Levinson.
Lynn
From: Adam Levinson [mailto:adam@robertdklausner.comj
Sent: Thursday, October OS, 2006 1:28 PM
To: Swanson, Lynn
Cc: Robert Klausner; Henderson, Luke; Palmquist, Steve (Ftlaud)
Subject: Boynton Beach Firefighter COLA ordinance
Lynn,
Attached is the requested COLA ordinance for the Boynton Firefighter Pension Plan. Jim will note that we added
the following language at the request of the City:
Every third year following adoption of this Ordinance. an actuarial evaluation of the cost of this benefit
(2% COLA adiustment for retirees) will be provided to the City by the Pension Plan's actuary. or other
actuary designated by the City at it's option. In the event the proiected cost of the benefit increases over
the proiected cost for fiscal year 2006-2007. the Pension Plan shall be further amended to provide that
the increased costs will be offset by (1) an increase in the 5% employee contribution provided hereilb-or
(2) use of Chapter 175 funds. or (3) reduction of the cost ofliving (COLA) benefit for non-retired
members. or any combination of (1). (2) or (3). as recommended by the Pension Board in consultation
with the membership. Notwithstanding any provision to the_contIlITY. COLA_benefits under this
paragraph shall not be reduced for retirees.
In years where the actuarial evaluation described above determim;s that the cost of the CQLA benefit is
less than the proiected cost for the benefit for fiscal year 2006-2007. the actuarial savings shall be
recognized in a contribution reserve account within the Pension Plan. Any savings accumulated in the
contribution reserve account shall bt; held in trust to~ usedJo_offset \Inanticipated_ CQLA cosNjI!
future years,
By copy of this emaill am requesting that the Board's actuary, Steve Palmquist, update the impact statement as
necessary to reflect the proposed changes. Should you have any questions, please feel free to call.
Adam Levinson
Klausner & Kaufman, P.A.
10059 NW. 1st Court
Plantation, FL 33324
ph. (954) 916-1202
fax. (954) 916-1232
1111 j""tAnL.
Boynton Fire Pension Ordinance
Page 1 of2
Mummert, Bill
From: Adam Levinson [adam@robertdklausner.com]
Sent: Friday, October 27,20062:42 PM
To: Swanson, Lynn
Cc: Bressner, Kurt; Mummert, Bill; Robert Klausner
Subject: RE: Boynton Fire Pension Ordinance
Attachments: Ordinance re 2% COLA. updated 10-23.rtf
Jim & Lynn,
This email is in response to your email of October 17 regarding the draft Boynton Fire COLA ordinance.
I have been advised by the Chairman that the union president has prepared a letter officially waiving bargaining
on this topic.
You will note that we have made the following revisions to the ordinance:
1) added a 4th whereas clause providing that "WHEREAS the proposed plan change and actuarial impact
statement of the proposed change has been furnished to the Division of Retirement prior to second and final
reading of the ordinance;"
2) changed the effective dates to December of 2006 and December of 2011;
3) changed the effective date for member contributions to Nov. 27;
4) added the following language into Section 6 regarding conditions imposed by the city: This Ordinance shall
become effective immediately upon passage, provided that the following have occurred:
(a) the City Commission has received a report establishing the actuarial soundness of these amendments; and;
(b) when the City Commission has received a letter from the firefighter union waiving bargaining on the adoption
of this Ordinance.
Should you have any questions or comments, please feel free to call.
Thanks,
Adam Levinson
Klausner & Kaufman, P.A.
10059 NW. 1st Court
Plantation, FL 33324
ph. (954) 916-1202
fax. (954) 916-1232
Website: www.robertdklausner.com
From: Swanson, Lynn [mailto:SwansonL@ci.boynton-beach.fl.usj
Sent: Tuesday, October 17, 20064:44 PM
To: Adam Levinson
Cc: Bressner, Kurt; Mummert, Bill
Subject: Boynton Fire Pension Ordinance
Adam-
It is our practice to add the following provision to all ordinances which amend our pension plans
Boynton Fire Pension Ordinance
Page 2 of2
This Ordinance shall become effective when the following have occurred:
(a) the City Commission has received and has accepted a report establishing the actuarial
soundness of these amendments; and
(b) As to bargaining unit members, when a collective bargaining agreement ratifying the
foregoing changes to pension benefits has been ratified by the City Commission and the General
Employees' Pension Board of Trustees, or their successor organization.
of this
Upon satisfaction of all of the above requirements, then in that event, the terms and provisions
Ordinance shall become effective.
(a) reflects the requirement of 175.51(2), Florida Statutes, and (b) reflects that pension benefits are a mandatory
subject of bargaining.
I would also suggest that a "Whereas" clause be added stating that the proposed plan change and actuarial
impact statement of the proposed change has been furnished to the Division of Retirement prior to second and
final reading of the ordinance.
Our goal is to place this on the Commission agenda for first reading on November 21,2006.
James A. Cherof
11/1//'){)f)L
Boynton Fire Pension Ordinance
Page I of2
Mummert, Bill
From: Adam Levinson [adam@robertdkJausner.com]
Sent: Tuesday, October 17, 20064:58 PM
To: Swanson, Lynn "
Cc: Bressner, Kurt; Mummert, Bill; Robert Klausner; Henderson, Luke; jcherof@cityatty.com
Subject: RE: Boynton Fire Pension Ordinance
Jim & Lynn,
I am in receipt of your attached email of today's date regarding the Firefighter pension ordinance. I have no
difficulty whatsoever with item (a) or your proposed whereas clause. With regard to Item (b), my understanding
from the Pension Board is that the union would be prepared to waive bargaining on this matter, which would
expedite the process. As you know, our office does not represent the union. If the parties agree to waive
bargaining, I would think that a simple letter from the union confirming same would be substantially easier than
requiring a formal amendment to the CBA, as is proposed in item (b). I will be out of the office all day tomorrow,
but will check messages.
Thanks,
Adam Levinson
Klausner & Kaufman, P.A.
10059 NW. 1st Court
Plantation, FL 33324
ph. (954) 916-1202
fax. (954) 916-1232
Website: www.robertdklausner.com
.~
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BOYNTON BEACII_IIIRS, LOCAL 1891
Tuesday, October 24, 2006
This is in response to recent events enacted by the Board of Trustees of the
Firefighter Pension TIUSt Fund regarding the inception and development oftbe proposed
ordinanc:e change, the implementation of a cost of living increase added tn the
Firetighters Pension Fund. The Professional Firefighters and Paramedics of Boynton
Beach Local 1891 are waiving the right ro bargain the impllCt of the adoption of the
proposed ordinance being submitted, referred to as, Cost ofLiviDi Increase. The Union's
waiving of this right is solely for the purpose of the issue in relation to the single
proposed ordinance, presented by the Bmtrd ofTrustees of the Firefishter Pension Fund.
This 1etter is being submitted on bo1udf of the Ullion dI.rough the Ullion Bxecutive Board,
any question or conoeros reprdingthis matter should be ~ to Dean Kinser,
President of Local 1891.
Dean Kinser, President Local 1891
\
RECEIVED
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CITY MA~AGER'S OFFICE
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