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Minutes 10-12-00MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CONFERENCE ROOM B, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, OCTOBER 12, 2000 AT 5:00 P.M. Present: Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Commissioner Charlie Fisher Kurt Bressner, City Manager James Cherof, City Attorney Dale Sugerman, Assistant City. Manager Call to Order City Manager Bressner called the meeting to order at 5:00 p.m. and began the review of the agenda for the October 17, 2000 Commission meeting. He requested that the record reflect that a letter was received from Mayor Pro Tem Sherman indicating that he had a medical appointment and could not make the meeting. DISCUSSION Mr. Bressner stated that there are two add on items, which will be distributed further on in the meeting. V-B.5. Approve the use of Metro Services Consultants Incorporated for an independent fire hydrant audit based on the same pricing schedule as offered to the City of Austin, Texas (Contract #S990219) with estimated expenditures of $66,000. This was on the agenda a few weeks ago and was pulled due to concerns~ that the services being provided by the contractor for fire hydrant locations didn't provide a linkage to the GIS system. Therefore, the database that is created from the survey is exportable. Staff will probably utilize students next year for the project since the consultant is not equipped with the GPS device. V-C.4. Proposed Resolution No. R00-142 Re: Approving a contract with Wallace Roberts & Todd, LLC (WRT) to provide Master Planning Design and Engineering Services for the development of I ntracoastal Park Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 1~2., 2000 The City is moving forward with the engineering services for Intracoastal Park with Wallace Roberts & Todd LLC. Mr. Bressner heard unofficially from Commissioner McCarty today that the City is o.k. with the funding. There were no questions through Item C.9. on the Consent Agenda. V-U. Approve the refund of Capital Facilities Charges in the amount of $15,848.07 to the Edward J. DeBartolo Corporation This item was on the agenda a few weeks ago regarding a refund on a capital facilities charge for the original developer of the Boynton Beach Mall and this has been O.K.'d by the Utilities Department. V-K. Resolution terminating existing ingress and egress easement from J&J Ventures of Florida (Proposed Resolution No. R00-148) This is a new item not listed on the agenda. It is an easement request from J.&J. Ventures and also is on blue paper and should be inserted in your packet. Attorney Cherof stated this is a spin-off of the settlement of the Marina Project. It is an easement that is not needed by the City. VI. City Manager's Report Mr. Bressner asked Mr. Sugerman to work with him on presenting a report on Capital Projects at the meeting. Mr. Sugerman agreed. VII. Public Hearing Project: Agent: Owner: Location: Description: The Grand (a/k/a OZONE) Harvey H. McClintock Cai Brockdoff Gulf Stream Mall, 2637 S. Federal Highway Request for conditional use approval for a bar/cocktail lounge at the Gulf Stream Mall within 600' from a residential zoning district. Mr. Bressner said he spoke with the Town Manager of Gulf Stream, Ms. Kris Garrison, concerning the Grand and that Town's concerns were taken into consideration by the P&D Board. These concerns have now been incorporated into the conditions of approval for the item. Mr. Rumpf reported that Ms. Garrison is still asking questions and he is preparing the requested information. This will not delay the item since staff already has the requested information. 2 Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 12, 2000 VIII. FUTURE AGENDA ITEMS The Cemetery Board tabled their discussion on Tuesday night to their regular November meeting. Mr. Bressner is still ,leaving this item on the agenda. Further, Mr. Bressner is not sure if the Commission needs to comment any further on this issue. The discussion on the reduction on code compliance fines has been placed on the agenda because staff is doing some statistical analysis. D. Future Annexation Areas (November 21,2000) This has been moved back because a special committee has been appointed and Mr. Bressner is one of the appointments. Xl. C. 2 Resolution: Proposed Resolution No. R00- Re: Establishing Capital Construction Priorities for the City of Boynton Beach for 2000-01 Included in the packet is a list of the projects and those projects that received all "A"s are in green. Red is used if no money is being allocated. There were two projects that received a Iow ranking, but Mr. Bressner is recommending that funds be set aside for these projects which are (1) the City Club replacement and (2) the West Wing renovations. Mr. Bressner thanked the Commission for their hard work and efforts on both of these projects, i.e. the strategic planning process and the capital improvement projects. Mr. Bressner asked the Commission to consider the two items that were included in the packets. With regard to the Lawrence Fence bid, there is an additional page that must be added to the consent agenda because the contractor made some minor revisions to the contract. This would be the last item on the consent agenda (Item L.) Commissioner Black inquired if the brick wall would be torn down and Mr. Bressner stated this was not being done. XI. LEGAL Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 12, 2000 B. Ordinances - 1st reading Proposed Ordinance No. 000-60 Re: Amending the codified Charter, Part I, Article II, by creating a new Section 25, entitled "Code of Ethics", providing for a set procedure for attendance at Commission meetings. Proposed Ordinance No. O00-61 Re: Amending the codified Charter, Part I, Article II, by creating a new Section 24, entitled "Attendance at Meetings", providing for a set procedure for attendance at Commission meetings. There are two new Ordinances being proposed which are the last add-on items. They aro attached to a memorandum from Mr. Bressner to the Commission dated October 12th. One ordinance pertains to attendance at meetings and the second one deals with a Code of Ethics. These were taken from the regulations of another community. commissioner Fisher asked where they would appear on the agenda and Mr. Bressner stated they would appear under Ordinances - 1st Reading. Mayor Broening said he would like to have more time to look at these ordinances and the language may have to be made moro stringent. Commissioner Fisher stated this was only the first reading and there would be time between first and second reading to make any changes or scrap the ordinance. Commissioner Fisher felt the language was fair and that the system is working in Ft. Lauderdale. He would like to proceed with the first reading. Vice Mayor Weiland asked how the ordinance got prepared when the memo states that a member of the City Commission requested this item and Mr. Bressner stated in the memo that he planned on bringing the issue up today. Since it hasn't been placed on the agenda, he wondered how the information was already prepared. Mr. Bressner stated he took this route and in no way was it intended to offend anyone. It was done this way in order to move things along. Vice Mayor Weiland did not agree on the process of preparing the information before it was placed on the agenda. Commissioner Black said he was not in favor of placing these items on the agenda. Commissioner Fisher requested that the ordinances be placed on the agenda. 4 Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 1 2, 2000 XI. Legal D.2. Approve negotiated settlement with plaintiff in Case #CL 99-3562-AF-Brown in the amount of $37,500. Mr. Bressner stated this item pertained to a proposed settlement of a lawsuit and distributed the settlement information to the Commissioners. Mayor Broening noted that City Manager Bressner's six-month trial period is up and the Commissioners asked him to do a self-appraisal, which he presented to the Commissioners. Mayor Broening said this should be discussed further at the Commission meeting and whether some action might be appropriate on the part of the Commission needs to be considered. It was suggested that this item be placed under X. New Business as a new item "City Manager's Appraisal". Commissioner Black said that he requested that Diane Reese, the Finance Director, provide him with a report on how much the City subsidizes the Cemetery versus what the Cemetery brings in. Commissioner Black reported that he attended the Cemetery Board Meeting on Tuesday night and noted the Cemetery Board is still discussing expanding into the ball field. Commissioner Black questioned whether the City needs to be in the cemetery business any longer and would like to determine if other options are available. Mr. Sugerman responded that his staff has done the technical research on the ability to expand into the ball field and could assist. Mr. Bressner stated this could be added as a New Agenda Item on the Agenda as Item H, Future Agenda Items. Commissioner Black would like to have the contest naming of Pond B to coincide when the project is done. Mr. Sugerman replied that the project would not be completed until June 2001. Commissioner Black requested that when Mr. Sugerman makes his report that he include a full report on the completion of Gateway Boulevard. Mr. Sugerman reported that the contract called for a completion date of June 30th and the contractor is already in the liquidated damage stage. He does not think the project will not be completed before December 31st 5 Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 12, 2000 There being no further business, the meeting adjourned at 5:40 p.m. ATTEST: Recording Secretary (one tape) ~vfayogc_. f., ..., ,~'? Vice Mayor Mayor Pro Tem Co m-"r'r'r'r'n"~sioner Commissioner 6