Minutes 11-13-06
MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON
NOVEMBER 13, 2006 AT 10:00 A.M., IN THE FIRE/POLICE TRAINING ROOM,
BOYNTON BEACH CITY HALL, BOYNTON BEACH, FLORIDA
PRESENT:
Mark Bobich, Chair
Chuck Magazine, Vice Chair
Catherine Cherry-Guberman
Michael Rumpf
Rodney Vicki
Michael Landress
Eric F alstad
Craig Clark
Timothy Calhoun
John Bebensee
ABSENT:
Carisse Lejeune/Pam Welsh
Gwen Johnson/Leslie Rogers
Dorothy MacklMaibet Rosado
Glendon Morgan/Cathy McDeavitt
Barbara Scott/Lt. Jeffrey Katz
J. Call to Order
Chair Bobich called the meeting to order at 10:10 a.m.
II. Roll Call
The recording secretary called the roll and determined who was present.
III. Acceptance of Minutes of October 9, 2006 regular meeting.
Mr. Calhoun wanted to clarify his statements had nothing to do with HIPPA.
Motion
A motion was made by Mr. Falstad to approve the minutes with the clarification. Motion was
seconded by Vice Chair Magazine and unanimously passed.
IV. Unfinished Business
A. Fire Drills
Jim Macintyre spoke about Emergency Evacuation Procedures, known as RAC.E. and wanted
to clarify what each issue meant. There are no bosses when it comes to fire drills and fires. It is
the person who identifies the fire or hazard. Timing is sensitive and the issue needs to be
moved on quickly. When fire drill training is held, or in the event of an actual fire, everyone
needs to understand they may be the one initially in charge.
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Meeting Minutes
Safety Committee
Boynton Beach, FL
November 13, 2006
Ms. Cherry-Guberman thought there was a discrepancy or in the policy as it pertained to
hazardous fumes, and the Safety Manual Policy. More specifically, the handout directs the
employee to call 911 and the Safety Manual directs the employee to contact Risk Management.
Mr. Ness explained any odor would qualify. Vice Chair Magazine indicated the issue was being
addressed and fire/emergency procedures were being changed. He emphasized any
emergency requires 911 to be called, as well as anyone else required to be contacted.
Mr. Vicki announced he tried to dial 911 and could not get through. There was discussion of
having to dial 9 for an outside line first and then 911. Mr. Falstad noted he could call 911 and
be connected to dispatch; however, the call is routed to the county as opposed to the City.
Vice Chair Magazine indicated the Safety Coordinators need to discuss and practice fire drills
with their departments. When the drills are held, the departments would be timed.
Mr. Clark advised when a fire alarm sounded at the library, it was very difficult to get patrons off
the computer. Vice Chair advised contacting facilities for a master switch to close down the
equipment. Additionally Mr. Clark reported the alarms were difficult for the children because
they were so loud.
There also needs to be system of accounting for individuals and office personnel at any given
time.
Vice Chair Magazine had to leave the meeting at 10:45 a.m. He requested any changes made
to the Safety Manual be forwarded to him.
B. Proud to be a Safe Worker Awards
None.
C. Departmental Inspections & Safety Meetings
Chair Bobich invited the members to check the shared drive for a listing of inspections and
meetings.
D. Defensive Drive Course
Chair Bobich invited the members to check the shared drive for a listing of driving course
schedules and commented an updated listing would be sent.
E. Incident Review Board Referrals
None.
F. Lighting Detection Policy
Chair Bobich indicated this item should be removed.
G. Safety Manual Review
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Meeting Minutes
Safety Committee
Boynton Beach, FL
November 13, 2006
The committee members discussed the safety manual and noted the following revisions:
Page 4 - remove, "while performing other all daily tasks." from the first paragraph.
Page 6 - add "digital media playersllPODS" to the first line of the page.
Page 10 - Item 4E, remove the number symbol 6.
- add the first parenthesis on the second line before EXCEPTION.
Page 11- Item 13, add "digital media players" and change last sentence to read "GPS systems,
also require the operator to stop the vehicle while using these options." There was
some discussion on item 13 because it may involve cell phones. Adding notepads,
blackberries or personnel data systems was discussed. Chair Bobich would bring it to
Vice Chair Magazine's attention for possible inclusion.
Page 12 - Chair Bobich thought the second line should read, " . . . . appropriate law
enforcement .. .", as opposed to applicable, as long as it was clear the local law
enforcement agency should be called. Adding the 24-hour communication number into
the text was suggested.
Mr. Clark and Mr. Vicki had to leave and the meeting ended because the quorum was lost.
The meeting ended at 10:50 a.m.
Respectfully submitted,
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