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Minutes 08-24-06 (2) MINUTES OF THE EDUCATION &. YOUTH ADVISORY BOARD REGULAR MEETING HELD IN THE COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, AUGUST 24, 2006 AT 7:00 P.M. Present: Stephen Waldman, Chair Mary Morera, Vice Chair Hattie Miller Susan Buchanan Christine Hogenkamp, Regular Student Voting Member Alyssa Ewing, Regular Student Non-Voting Member Sherri Claude, Board Liaison Absent: Robert Chiste, Regular Student Voting Member Loretta Wilkinson Melinda Mallon Marlene Ross I. Call to Order Chair Waldman called the meeting to order at 7:04 p.m. II. Pledge of Allegiance/Moment of Silent Reflection The members recited the Pledge of Allegiance followed by a moment of silence for our troops overseas. III. Approval of Minutes of July 27, 2006 Motion A motion was made by Ms. Buchanan to approve the minutes as presented. Ms. Morera seconded the motion that unanimously passed. IV. Approval of Agenda Motion A motion was made by Ms. Morera to approve the agenda as presented. Ms. Buchanan seconded the motion that unanimously passed. V. Announcements/ Presentations/ Correspondence Sherri Claude, City Employee Representative, distributed a magazine article "Defining a Communil:)!' which appeared in the Parks and Recreation Magazine regarding how to engage teens. The article was distributed for the members to read at their leisure. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2006 Chair Waldman announced in October there would be a Visions Committee meeting to help steer the direction of development in Boynton Beach. Chair Waldman thought it would be good to have students be a part of the committee and he indicated he would be approaching the City about having the students included in the process. Chair Waldman reported he received an e-mail from Marlene Ross indicating she could no longer serve on the board. Chair Waldman was aware of another interested individual who was an assistant principal, and would get an application to her. VI. Public Audience No public audience was present. VII. Old Business A. Sister Cities Chair Waldman indicated there was a meeting at his home with other board members and the Sister Cities Committee members. They discussed the Young Artist Showcase and the Pen Pal Program. The deadline for all submissions for the Young Artist Showcase is April 30, 2007. It was agreed Chair Waldman would find out who the area school superintendent was and contact Jeanne Heavilin, President of the Sister Cities International, with the information. Ms. Heavilin would make an appointment with them to garner support for the program with the school district. Similarly, with the Pen Pal program, they would like to have the school district push the program with the 7th and 8th grade students. Poinciana and St. Joseph's Middle School were discussed. These schools could participate in the Pen Pal program with the supervision of the principal who would oversee the content and grammar of the correspondence. The Young Artist program was for students 13 years of age. Chair Waldman pointed out that Boynton Beach is one of the 10 cities in the country to have a Confucius Institute where the concepts, ideas and cultures of Confucius would be taught. They did not discuss having a second Sister City, which would be Eleuthra in the Bahamas at the meeting. Ms. Heavilin would be contacting Carol Shetler, the area superintendent about the program. The Sister Cities program would have a booth at the Youth Fair with information about the program and Chair Waldman will contact Ms. Heavilin to advise her to contact Ms. Claude about the program. B. Youth Volunteer Bank/Bob Borovy Award There was no report given. C. Fundraising Ideas Chair Waldman asked the members if they had any ideas for fundraising. Chair Waldman announced the Sister Cities was holding a golf tournament. Ms. Buchanan indicated spaghetti dinners usually make a lot of money and a local school held a virtual spaghetti dinner where they sold tickets in person and on-line and no one had to attend. There was discussion on 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2006 whether donations would be tax deductible. Ms. Claude indicated in the past they decided not to say donations were tax deductible. Ms. Claude was asked to check into that aspect once again. A pancake breakfast was discussed. Ms. Hogenkamp commented Poinciana had a pancake breakfast, followed by a craft show, similar to an all day carnival. It was noted the schools have the students to support the event. A true spaghetti dinner or pancake breakfast needs a lot of support from those organizations sponsoring the event. Ms. Buchanan suggested finding someone to donate foods, such as sweets or desserts, to sell at the oceanfront concerts. Selling foods at soccer games and other sports functions could be used to fundraise as well. It was also noted the CRA would have their Sunday Jazz on the Avenue Concerts soon and the Education and Youth Advisory Board could have a booth there. The Kiwanis Club used to have a popcorn machine. Ms. Morera suggested something like snow cones, made with just sugar and ice could be a good item to sell. Ms. Buchanan suggested contacting area bakers and vendors for donations. There was consensus to investigate the concept further. The members would try to coordinate the event at the September 28, 2006 meeting. Members will contact Palermo Bakery and Panera Bread. Ms. Claude would speak with Wayne Segal about coordinating the event and the board would target the October concert as their event. D. Youth Expo (October 14, 11-5 at Boynton Beach Mall) Ms. Claude reported there was a meeting held for the Youth Expo and she distributed the meeting notes to the board. Ms. Claude would be contacting Heather Spillane of the Recreation and Parks Department, to contact Marlene Ross of WXEL Radio to advertise the event and to see if they could get a cartoon character to attend the Expo. Ms. Claude did not have the entertainment schedule for the event yet. Usually choirs, dance troupes, gymnastics and karate groups performed at the function. Ms. Buchanan noted at the Children's Museum, the DayStar and Galaxy Elementary Schools bought their students in to put on a show. Sponsors were always looking for a way to promote their pupils and programs. The Recreation and Parks Department would have a booth at the Expo, as would the Sister Cities Program. E. Tennis Carnival Event (November 11, 2-4 p.m. at Boynton Tennis Center) Ms. Morera announced nothing has been done on this event except for the advertising in the Funfare Magazine. She would be contacting Bob Howell about what they needed to do. For the Hunters Run event, they usually provided snacks for the children. It was not known whether Mr. Howell would be providing tee shirts. A flyer has not yet been created. Ms. Morera suggested not generating too much publicity because the tennis pros can only accommodate about 50 students. Ms. Morera was asked to contact Commissioner Ensler about sponsoring the Youth Expo. Her understanding was the Tennis Carnival scheduled for next year would still move forward. There was no other old business. VIII. New Business There was no New Business. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2006 IX. Future Meeting Dates Chair Waldman announced the next meeting was scheduled for September 28, 2006. The November meeting date would be announced at the October 26, 2006 meeting. X. Adjournment There being no further business, the meeting adjourned by consensus at 7:36 p.m. Respectfully submitted, ~'~k~-UIJ~'~ Catherine C erry-Guberman Recording Secretary 082506 4