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Minutes 01-08-07 MINUTES OF THE SAFETY COMMITTEE REGULAR MEETING HELD ON JANUARY 8,2007 AT 10:00 A.M., IN THE FIRE/POLICE TRAINING ROOM, BOYNTON BEACH CITY HALL, BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Chuck Magazine, Vice Chair Catherine Cherry-Guberman, Secretary Craig Clark John Bebensee Eric Falstad Glenda Hall Dorothy Mack Glendon Morgan Leslie Rogers Michael Rumpf Barbara Scott Rodney Vicki Utilities Risk Management City Clerk Library Recreation & Parks Golf Course Public Works Human Resources ITS/GIS Communications Development Police/Code Compliance Finance/Warehouse ABSENT: Carisse Lejeune/Pam Welsh Ray Altman/Michael Landress City Manager Fire Rescue I. Call to Order Chair Bobich called the meeting to order at 10:10 a.m. II. Roll Call The Recording Secretary called the roll and determined a quorum was present. III. Acceptance of Minutes of 12-11-06 Regular Meeting Motion Vice Chair Magazine moved to approve the minutes as presented. Mr. Bebensee seconded the motion that unanimously passed. IV. Safety Committee Education and Training Program Patricia Spoerri, Organizational Development Director, announced a Safety Training Program was being rolled out. The web-based training site was located at http://www.ess-home.com. and was anticipated to be available, City-wide, in late January or early February. Ms. Spoerri advised the courses were not password protected. The employee would need to enter specific information, including a department number, in order to take the course. When completed, the employee would be tested, a certificate of completion printed and forwarded to Human Resources. Meeting Minutes Safety Committee Boynton Beach, FL January 8, 2007 The program would track employee training and was ESS (Essential Systems and Services), EEOC (Equal Employment Opportunity Commission) and OSHA (Occupational Safety and Health Administration) compliant. Additionally, the courses were approved as CEU (Continuing Education Unit) classes and were approved with the State of Florida for traffic infractions. Employees needing to attend traffic school could take the traffic class on-line instead of physically attending a traffic school. Vice Chair Magazine announced the Safety Committee would determine which courses were mandatory for all City employees and how frequently they would need to be taken. Additionally it would be up to the department directors and supervisors to determine which courses would be appropriate for employees to take, over and above the City mandated courses. He suggested the coordinators and department directors review the course selection and content. A discussion ensued about employees taking the course from home. There was general agreement employees should take the course at work. Vice Chair Magazine noted departments did not include overtime in the budget for taking classes at home and there was a cost attached to each employee and each course. The committee also noted if an employee took the class from an off-site location, there was no guarantee it was the employee who was taking it. There would need to be supervision to ensure departmental employees were only taking authorized classes. Vice Chair Magazine would check with Human Resource to see if there was any recourse that could be taken if an employee took an unauthorized class. V. Unfinished Business A. Fire Drills No report given. B. Proud to be a Safe Worker Awards Chair Bobich had two recommendations for the next meeting. C. Deoartmentallnsoections & Safety MeetinQs Vice Chair Magazine reported he would have the 2006 Departmental Report review available at the next meeting. He asked the members to forward him their reports. D. Defensive Driver Course Vice Chair Magazine reported a class schedule for January and February would be available by the end of this week or early next week. E. Incident Review Board Referrals None. 2 Meeting Minutes Safety Committee Boynton Beach, FL January 8, 2007 F. Safety Manual Review Vice Chair Magazine reported he spoke with the Police Department about moving disabled vehicles from traffic flows, possibly hindering any Police investigations that may need to take place. They advised, when possible, to move the vehicles off the road. This issue was discussed at the last meeting and their directive would be incorporated into the Safety Manual. Vice Chair Magazine indicated each employee needed to sign an acknowledgement confirming receipt of the Safety Manual, which would then be forwarded to Human Resources. The Safety Manual was presently being converted into pdf. format for electronic distribution to each department coordinator. It would be up to the coordinator whether they wanted to distribute the document electronically or in hard copy. It was also suggested each department keep one labeled hardcopy available in each office for easy access when needed. VI. New Business A. Departmental Safety Issues Mr. Bebensee announced some of the Automatic Electronic Defibrillators, (AED's), needed to be upgraded. He requested departments with the equipment contact the Fire Department. He explained some of the older models might need to be completely replaced. The replacement fee was about $3,000. VII. Announcements Vice Chair Magazine announced there was mandatory training for all supervisors and managers on "Avoiding Violence in the Workplace". The training would take place on January 29, 2007 in City Commission Chambers from 9:00 a.m. to 12:00 p.m. He reported this had been a problem in the past. The training would be conducted by Paul Viollis, Sr., Ph.D., a national speaker on the topic. A sign-in sheet would be provided. Vice Chair Magazine announced the passing of Vice Mayor Robert Ensler and gave details about the service. There was a short discussion on how the vacancy would be handled. VIII. Next Meeting Date: Monday, February 12, 2007 10:00 a.m. IX. Adjournment There being no further business to discuss, the meeting properly adjourned at 10:48 a.m. ~espectfulIY s~ c. {'1 u!l1 - ~JJ'(Y(vv1 Catherine Che ry- Guberman Recording Secretary 010807 3