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Minutes 02-22-07 MINUTES OF THE EDUCATION & YOUTH ADVISORY BOARD REGULAR MEETING HELD IN THE COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, FEBRUARY 22,2007 AT 7:00 P.M. PRESENT: Steve Waldman, Chair Pamela Camel Hattie Miller Mary Morera Loretta Wilkinson Robert Chiste, Alternate Alyssa Ewing, Alternate Sherri Claude, City Employee Representative ABSENT: Susan Buchanan Christine Hogenkamp I. Call to order Chair Waldman called the meeting to order at 7:03 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Ms. Morera led the Pledge of Allegiance to the Flag followed by a moment of silent reflection for our troops. III. Approval of Minutes of January 25, 2007 Ms. Claude requested the minutes be clarified to reflect on page 6, that anyone can be a volunteer, but the Bob Borovy Award is limited to City Residents. She also noted Debbie Majors is the Grants Coordinator and no longer a Recreation Supervisor. Motion Ms. Wilkinson moved to approve the minutes as corrected. Ms. Morera seconded the motion that unanimously passed. IV. Approval of Agenda Motion Ms. Morera moved to approve the agenda. Mr. Chiste seconded the motion that unanimously passed. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL February 22, 2007 V. Announcement! Presentations! Correspondence There were no announcements; however, Chair Waldman asked if everyone received the e-mail about the scholarships for graduating seniors, and the members indicated they had. VI. Public Audience None. VII. Old Business A. Youth Volunteer Bank/Bob Borovy Award Ms. Claude announced she received two forms over the last two months for the Youth Volunteer Bank. Chair Waldman indicated he had dropped off forms to Galaxy Elementary School and St. John Missionary Baptist Church at the Pride in Boynton event. Ms. Wilkinson did not understand why it was so hard to become involved in the Youth Bank. Ms. Claude also advised she had been receiving inquiries about the Bob Borovy Award. She indicated the deadline was on April 6, 2007. B. Fundraising Chair Waldman asked whether the board wanted to fundraise at the next Oceanfront Concert event on April 20th. There was agreement to continue to sell concessions and the board would coordinate the effort at the March meeting. Ms. Wilkinson offered to contact Panera Bread, who had previously donated cookies. Panera Bread had previously indicated they were very agreeable to providing the items again. Ms. Wilkinson explained for the first donation, she contacted them a month ahead of time, but the official letter was sent two weeks before the concert and she called two days before to ensure all would go smoothly. The board also discussed the cookie prices could be reduced. The only thing left to do was to coordinate the volunteers and to not have the same volunteers there all the time. Chair Waldman advised he would be away on March 22nd and the board could organize the event at the March meeting. Ms. Wilkinson asked if they had a goal for the money raised. Chair Waldman responded it was entirely up to the board. The board general fund had a fund raising account and Chair Waldman thought they could accrue $300-$400 over time. C. Golf Clinic Ms. Morera reported she had spoken with Ms. Stern about the Golf Clinic and the golf pros at Hunters Run. The Clinic would be held April 28, 2007 at 2:00 p.m. for two hours for youth between the ages of 8 to 16; however, the board thought 17 year olds should be included. Golf clubs would be provided but individuals were encouraged to bring their own if they had them. Snacks would also provided. Ms. Morera would try to solicit awards and giveaways from the shop for the clinic participants. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL February 22, 2007 Ms. Claude was working on a flyer for individuals to sign up at City Hall in the Mall on a first come first served basis. Ms. Morera was unsure how the clinic would be run, and noted Hunters Run has two ~ golf courses. Mr. Chiste would assist with the event and Chair Waldman would deliver information to churches as long as he had the basic information of date and time. Ms. Wilkinson offered to make phone calls and place flyers at different locations, and individually, the board agreed to get the word out about the event. D. Adopting a School Ms. Wilkinson announced she approached teachers at her school about items they may need and received several e-mails back with a wish list. She offered to turn them over to the board and noted ink cartridges and reams of colored paper were a big request. Chair Waldman was concerned about a conflict of interest and wanted to move forward correctly. Ms. Claude would check with the City Attorney. Motion Ms. Wilkinson moved to table the item. Ms. Morera seconded the motion that unanimously passed. E. Sister Cities Chair Waldman announced there was a cocktail reception on February 23, 2007, at Benvenuto Restaurant for the Sister Cities effort. The event was $25 per ticket and the Counsel General of China and his wife would be present. Anyone interested in attending should let him know. Proceeds of the event would go the Sister Cities wheelchair donation effort. F. Bowling Tournament Chair Waldman announced the Bowling Tournament would be on July 15, 2007 and registration would begin at 1:00 p.m. Ms. Claude requested Chair Waldman confirm the date with the bowling alley so she could advertise it in the Funfare Magazine. Chair Waldman would purchase the trophies and they usually have three divisions. He commented the trophy is always awarded to the younger person on the team. Chair Waldman was not happy with the way some of the bowling lanes were operated and preferred to hold the tournament at AMF. There was consensus to stay with the AMF lanes. VIII. New Business Ms. Wilkinson announced she was expecting and her family would be welcoming a new baby in September. The board congratulated Ms. Wilkinson on the happy news. Ms. Claude requested Chair Waldman contact Ms. Perry. Ms. Perry would be making a presentation before the City Commission in March and she needed to be aware presentations were limited to five to seven minutes. Ms. Claude was unsure of the subject matter of the presentation but thought it may be to announce the new Embry Riddle Academy program at the high school. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL February 22, 2007 Chair Waldman announced he was made an honorary member of the Palm Beach County League of Cities and will serve on the Scholarship Committee and possibly the Education Committee. He advised he was asked to serve on the School Boundary Committee. He advised the board if anyone had applied for the scholarship, he would disclose the relationship and abstain from voting. Ms. Claude indicated the City Clerk's office is sending the minutes electronically. The board was amenable to that methodology and requested when sending minutes, they be clearly labeled in the subject line. The board also acknowledged the retirement of Susan Collins, Recording Secretary and wished her well on her retirement. IX. Future Meeting Dates: March 22, 2007 April 26, 2007 X. Adjournment Motion Ms. Morera moved to adjourn. Mr. Chiste seconded the motion that unanimously passed. Meeting adjourned at 7:35 p.m. ~. 1 Catherine Ch ry-Guberman Recording Secretary 022707 4