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Minutes 03-02-07 MINUTES OF THE CITY OF BOYNTON BEACH AGENDA PREVIEW MEETING HELD IN BOYNTON BEACH, CITY COMMISSION CHAMBERS ON FRIDAY, MARCH 2, 2007 AT 9:00 A.M. Present: Jerry Taylor, Mayor Jose Rodriguez, Vice Mayor Ron Weiland, Commissioner Mack McCray, Commissioner Carl McKoy, Commissioner Kurt Bressner, City Manager David Tolces, Assistant City Attorney Janet Prainito, City Clerk CALL TO ORDER: Mayor Taylor called the meeting to order at 9:01 a.m. I.D.l. Additions, Deletions or Corrections Vice Mayor Rodriguez requested two items be added to X. Future Agenda Items. 1. A strategy report regarding the latest report on crime increases in Boynton Beach. 2. An ordinance to allow a new Commissioner, appointed or elected, to remove any board members that were appointed by his/her predecessor, within 30 days. Commissioner Weiland requested to add an item to VI. Consent Agenda, for the use of his discretionary funds for the following donations: 1. $3,000 to the Community Caring enter for the specific purchase of food 2. $1,500 to the Boynton Beach Symphony for their last concert of the year 3. $1,000 to the Dancers Alchemy, Inc. With regard to the Dancer Alchemy, Inc., Commissioner Weiland would recuse himself from voting because his daughter was a member of the Dancers Alchemy team. The $1,000 would be used for travel and accommodations for a competition in Orlando. The bus would be for the students and teachers only. Parents or family members would in no way benefit from the donated monies. All the participants live in Boynton Beach. The group does many funding raising events for organizations and groups within the immediate area. Mr. Bressner would verify that Dancers Alchemy, Inc. had received prior donations or met the requirements of the Ordinance as a not-for-profit organization and other criteria. The findings would be distributed to all Commission members. VI.B.3.Approve a multi-award by manufacturer with primary, secondary, third and some fourth place vendors, BID #026-l4l2-07/ClD - "ANNUAL CONTRACT FOR AUTOMOTIVE AND SMALL TRUCK PARTS AND ACCESSORIES" to the lowest, most responsive and responsible bidder. The estimated expenditure will be $95,000. Minutes Agenda Preview Conference Boynton Beach, FL March 2, 2007 Commissioner McCray asked for last year's expenditure. Bill Mummert, Director of Financial Services, reported $90,000 had been expended in the prior fiscal year. VI.B.4.Award the "ANNUAL SUPPLY OF POL YPHOSPHATE TYPE CORROSION INHIBITORS", Bid #019-282l-07/JA, to Shannon Chemicals of Malvern, Pennsylvania for an estimated annual expenditure of $45,000. Commissioner McCray requested the previous year's expenditure should be stated for the record. Mr. Mummert reported the 2005/2006 expenditure had been $26,000. It was explained Health Department regulations required an additional 50% use of the material per day. The requirement doubled the cost, rather than the commodity cost. VI.B.5.Award a "TWO-YEAR AGREEMENT FOR SUPPPL Y AND INSTALLATION OF WATER SERVICE CONNECTIONS & RESTORATION", Bid #027-282l-07/JA to LINE-TEC, INC. of Boynton Beach, FL for an estimated annual expenditure of $350,000. Commissioner McCray inquired if the City of Boynton Beach could withdraw from the two year contract. Attorney Tocles advised the Legal Department would assure a provision for 30 day notice for cancellation would be included. VI.C.l.Proposed Resolution No. R07-02l RE: Approving and authorizing execution of a two-year service and support agreement with TelVue Virtual Television Networks (TVTN) to remotely organize, update and maintain the City's public access television station at no cost to the City. (Tabled to March 5, 2007) Commissioner McCray asked Mr. Bressner if his concerns that required the tabling had been resolved. Mr. Bressner replied his concern was that an option to not participate in the program because of advertising revenues not being realized would be included and it had been remedied. VI.D. Approve the purchase of updated computer and software to interface with existing CrossMatch ID500 Fingerprint scanner to allow for creation of digital fingerprints to submit electronically to the Florida Department of Law Enforcement. Commissioner McCray voiced his concern that the City of Boynton Beach was not in compliance at this time. Chief Matt Immler assured the City was in compliance until January, 2008. The scanner would enable compliance with the new Florida Department of Law Enforcement regulations and process City applicants much faster and cheaper. VI.E. Approve the "Surplus Vehicle List" as submitted by Pubic Works/Fleet Maintenance and allow for the sale of same. Commissioner McCray was glad to see the list included only one vehicle. 2 Minutes Agenda Preview Conference Boynton Beach, FL March 2, 2007 VI.F. Approve the "Surplus Equipment List" as submitted by the Golf Course and allow for the sale of same. Commissioner McCray needed clarification on the life expectancy of the equipment listed. Scott Wahlin, Golf Maintenance Manager, advised tractors could be 20 years, a greens mower 5 years, trucksters 5 years. The information on the missing asset tag would be provided. VI.H. Accept the City of Boynton Beach FY2005-2006 Annual Grants Report. Debbie Majors, Grants Coordinator, noted the $55,965 Edward Byrne Memorial JAG Grant had been omitted. A cash match was not required. The correction would change the total amount applied for to $6,163,748 and the awarded amount to $2,743,577. Mr. Bressner commended the grants team that had been nationally recognized for its grants approach. VI.J. Authorize Vice Mayor Jose Rodriguez to participate and serve as the City Commission's representative on the Youth Violence Prevention Project Steering Committee. Commissioner McCray applauded Vice Mayor Rodriguez for agreeing to accept the responsibility as a new member of the Commission so his participation would be long term. XI.A. Landfill Study Update Joe MacGarrety, Florida Department of Environmental Protection representative, gave an overview of the site specific activity of the Florida grant program and other background information. Targeted brown field assessment assistance had been applied for to investigate possible redevelopment plans to include an environmental assessment and a feasibility study. The project budget was $100,000 to assist the City with the environmental assessment. The work would be done in accordance with the Florida Brown field Cleanup criteria. A tentative schedule targeted implementation in April or May with a report prepared in June or July. A contact at the City to coordinate the work would be needed along with clarification of the portions to be subdivided and changed, plus the boundaries of the study. Mr. MacGarrety stressed the funds are seed money to provide assistance within their limited budget. Mayor Taylor understood the environmental study would be done to investigate the possible use of the land prior to the 2012 adaptive reuse date. Mr. MacGarrety did not think the study would provide a recommendation whether or not you could reuse the landfill property for the proposed golf course expansion. The study would reveal environmental conditions that would need to be addressed as part of a future use if the closure requirements and Department of Environmental Protection (DEP) criteria were followed. It would be very feasible to move the golf course to the landfill. Using the golf course area for residential use would involve more protected cleanup. Mr. MacGarrety cautioned there would be extensive work involved to move a portion of the golf course onto the landfill. Mayor Taylor wanted assurance if the cost exceeded the $100,000 it would be brought back before the Commission. Mr. Bressner agreed. Mr. MacGarrety indicated the feasibility study would only 3 Minutes Agenda Preview Conference Boynton Beach, FL March 2, 2007 be undertaken if there were monies available and there would be environmental conditions that should be addressed. The feasibility study would provide cleanup options and estimated costs associated with those options. There are many risk-based cleanup options including removal of contaminated soil, engineering controls, institutional controls, land use controls or deed restrictions. Vice Mayor Rodriguez left the meeting at 9:34 a.m. for other commitments. X.B. Water, Sewer and Stormwater Rate Study Report (March 20, 2007) Mr. Bressner reported the report should be moved to April, 2007 to accommodate further staff review. There being no further mattes to come before the Commission, Mayor Taylor properly adjourned the meeting at 9:37 a.m. ATTEST: ck ~cc..rav- ~.,~ &-- // ~ . c:::--- toner -Carl Mc1S?:.y:::.:__ 4