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Minutes 04-24-07 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION REGULAR MEETING ON TUESDAY, APRIL 24, 2007 AT 6:30 P.M. HELD IN GREATER BOYNTON BEACH CHAMBER OF COMMERCE Present: Cheryl Arflin Debbie Coles-Dobay, Public Art Administrator Angela Budano Christine Moeller Nubia Richman Barbara Ready Halena Wolf Debbie Brooks, Alternate Absent: Barbara Lentz Alan Burgess, Alternate I. CALL TO ORDER Ms. Coles-Dobay called the meeting to order at 6:33 p.m. II. ROLL CALL OF MEMBERS A quorum was present. III. AGENDA APPROVAL Motion Ms. Brooks moved to approve the agenda. The motion passed unanimously. IV. APPROVAL OF MINUTES The members advised that they did not receive the minutes from the March 27, 2007 meeting and requested that they be resubmitted. This item will be addressed at the next meeting. V. BUSINESS ITEMS A. Announcements - Seminar Opportunity &. ARTavox Ms. Coles-Dobay advised that she e-mailed a press release entitled "The Business of Arts and Culture," to the members pertaining to seminars to be presented by the National Arts Strategies 2 Ms. Coles-Dobay announced that the new members were Halena Wolf, Christine Moeller and Debbie Brooks, who were welcomed by the board Each of the new members provided a brief (Ms. Richman joined the meeting) Ms. Brooks nominated Ms. Ready as temporary Chair for the month of April 2007, which seconded by Ms. Budano and passed unanimously. Ms. Coles-Dobay declared that it appropriate for Ms. Ready to take charge of the meeting at this point. was was The members introduced themselves. Ms. Coles-Dobay announced that it would be necessary to elect a temporary Chair for this month's meeting and then to officially elect the Chair at the May 2007 meeting. She also advised that Ms. Brooks would be able to cast her vote tonight, as a full complement of the board was not present. Board members - Welcome new board members and elect chair for April meeting (This item was taken out of order) B. Ms. Coles-Dobay addressed "ARTavox," a celebration of artists, to be hosted by the Palm Beach County Cultural Council, with sponsorship from "The Related Group," and in partnership with Artists of Palm Beach County and Palm Beach County Art in Public Places. The Committee members for this event include Lucy M.F. Keshavarz, Tracy Rosof-Petersen, Elayna Toby Singer and Kara Walker Tome, all of whom are very involved in the Public Art community. The event is scheduled for May 22, 2007 at the Pavilion at CityPlace in West Palm Beach. The members indicated their interest in attending this event and believed it would serve as an excellent networking tool. The celebration, however, falls on the same date as the next Arts Commission meeting and City Commission meeting. Therefore, it was the general consensus of the board to attend the celebration, as a field trip, in lieu of meeting on May 22, 2007 and, if necessary, to reschedule the Arts Commission meeting for another date in May. Travel and meeting arrangements were discussed for the eight members attending, and Ms. Coles-Dobay advised that she would formalize the arrangements in an e-mail to the members. (NAS). The NAS and South Florida Cultural Consortium have extended an invitation to the South Florida region's executive directors, trustees and board chairs to take part in these seminars for the benefit of arts and cultural organizations. The seminars are similar to graduate-level courses. The NAS tuition fees for two and three-day seminars are $225 to $350 per person, depending upon the team size. The Broward County Cultural Division would provide grants to teams of one to three or more, which would cover the cost of the tuition. For teams of three or more, the NAS would cover travel assistance up to $600 per person. Out-of- pocket expenses are estimated at $500 per person. Seminars offered include "Strategy" and "Building Evaluation Capacity," in Chicago, "Creative Alliances" in Atlanta, "Strategy" in Seattle, "Managing People" in New York City and "Leading Innovation" in Phoenix. Ms. Coles-Dobay selected the "Strategy" leadership seminar in Seattle, as she believed this to be the most beneficial to the members, and the October 25-27, 2007 date allowed for sufficient time to make arrangements. Ms. Coles-Dobay suggested that the members log onto the NAS website, www.artstrateqies.orq, for further details and advise her as to their interest in attending. Meeting Minutes Arts Commission Boynton Beach, Florida Apri 24,2007 3 Discussion ensued at the last meeting with regard to having the architects attend an Arts Commission meeting in order to discuss the project. The architects are still pulling together information focusing on the lobby as a museum-type concept. Ms. Coles-Dobay shared the board's ideas with the architects, and the architects agreed with the board's suggestions. The architects would be providing a list of items and their values, as well as considerations for the lobby, including a mosaic or other art feature, along with the items they consider to be museum pieces. They would be focusing on several areas. One of the other areas suggested by the members pertains to signage in the front vicinity. The architects may request the board's assistance in creating a Public Art element with flag and plaque components; however this would be for future consideration. . Fire Station a Development Projects 1 Review Public Art projects C. The members requested that the recording secretary obtain an updated board sheet, as some of the contact numbers and e-mail addresses were not set forth on the 2007 Arts Commission list. Projects Ms. Coles-Dobay advised that, with regard to the issue of alternate and regular members, Ms. Brooks and Ms. Moeller had originally applied to serve as alternates, while Mr. Burgess and Ms. Wolf had applied to serve as regular members. At the time the City Commission appointed members to the Arts Commission, the City Commission was appointing members to several other boards as well, and in some manner, appointed Ms. Wolf and Ms. Moeller as regular members and Ms. Brooks and Mr. Burgess as alternates. Ms. Moeller, Ms. Wolf and Ms. Brooks advised that they received letters from the City Clerk's office notifying them of their appointment. Discussion ensued as to whether Ms. Lentz would want to serve as an alternate as she had missed several meetings. Ms. Coles-Dobay noted that only the City Commission could appoint members as regulars or alternates. To date, Ms. Lentz had missed three regular meetings, and regulations require that members who had missed three regular meetings were automatically removed from the board and were notified of such removal by letter from the City Clerk's office. Thereafter, Ms. Lentz could reapply as an alternate or regular member if she chose to do so. Ms. Coles-Dobay advised that at meetings where all members are present, alternates do not have a voting right, even though they are required to attend. The members agreed to retain their present positions for the next few meetings and determine at a later date whether they wanted to continue in their present positions. Ms. Coles-Dobay announced she would contact Mr. Burgess to determine his thoughts on the matter. description of thei Arts Commission r background and reasons for thei r nterest n serving on the Boynton Beach Meeting Minutes Arts Commission Boynton Beach, Florida April 24,2007 4 Ms. Coles-Dobay commented that it was necessary for the board members to determine whether: (1) they believed Mr. Fuller to be a qualified Public Artist and that he was compliant with established guidelines and recommendations; and (2) whether, conceptually, they believed the project was Public Art. The board responded affirmatively to both issues. Ms. Coles-Dobay informed the members that consideration should also be given to utilization of project materials, placement of the project, public visibility and accessibility, and how the wall should be treated. Further conversation pertained to consideration of sculpted trees in lieu of horses, mermaids, sea-shell mosaics and other ocean-related themes, use of prisms and sconces, a Bas-relief on the wall depicting the history of Boynton Beach, representation of the City's rich jazz history for the roundabouts, and for the Arts Commission to adopt an overall theme for Public Art in Boynton Beach. A concept for the building wall treatment was oversized picture frames containing the original artworks of Mr. Fuller, which would be placed on the wall. Board comments included the use of horses in the theme and its historical significance to the City of Boynton Beach Since the area was once a "cow pasture," the board questioned the significance of the horses. Ms. Coles-Dobay passed around Mr. Fuller's resume, which would assist the members in qualifying Mr. Fuller as a Public Artist. Mr. Fuller was the recipient of the "Welcome Walls" project for the South County Civic Center on Jog Road, and Ms. Coles-Dobay passed around a summary of the project. She advised that Mr. Fuller was the artist who wrote a letter to the City Commission emphasizing the importance of Public Art. She also noted that Mr. Fuller was cognizant of the need for collaborative efforts among the participating entities. Ms. Budano spoke of Mr. Fuller's talent, perception and insight. Ms. Coles-Dobay advised that Mr. Fuller's collaborated concept with the developer would be to bring back the theme for the former site and it was proposed to place statues of horses, to be sculpted out of 1/4'" thick fiberglass, in the rotary roundabouts. One rotary roundabout would be integrated into a water feature with the Public Art concept. The architects were attempting to determine what to do with the wall receiving public exposure but could not come up with anything that was satisfactory to Planning and Zoning. As such, they enlisted Ms. Coles-Dobay's assistance and suggested that the wall and roadways be treated artistically to coordinate with the required Public Art component. To that end, Ms Coles- Dobay has been in contact with Mark Fuller, the Public Artist for the project, in order to determine how best to utilize the large blank wal Ms. Coles-Dobay discussed the location of Boynton Town Center, which is at the corner of Old Boynton Road and Congress Avenue. Board members identified the site as the "old cow pasture." Ms. Coles-Dobay circulated a map identifying the main artery and rotary roundabout locations for placement of Public Art. Certain retail tenants are subject to a Public Art fee, and would contribute to the total cost of the Public Art in the roundabouts. . Boynton Town Center Meeting Minutes Arts Commission Boynton Beach, Florida Apri 24,2007 5 Ms. Coles-Dobay announced that the grant application was completed, and she passed around the application to the members. The grant was prepared by Ms. Coles-Dobay, reviewed by Debbie Majors, and approved by Resolution of the City Commission. Ms. Coles-Dobay advised that she would mail a cover letter and packet to the attention of the art teachers at the high schools in the City. . Grant Application due Friday, Apri 27, 2007 b. Ms. Coles-Dobay referred to the Public Art Information form contained in the backup packet. The proposed artwork for this project would include a wall-mounted water feature element, which would be located on the front facade of the structure in a location centrally located between the main entrance towers. It is proposed that this feature would be illuminated by lighting beneath the canopy. Dr. David Moat is the owner of this project. The backup packet also included the proposed elevation. In addition to the water feature, Dr. Moat is considering some type of metal sculptural element. The project has not yet commenced and is currently going through the site plan review process. Ms. Coles-Dobay informed the board that she wanted to provide the board with a "heads up" on the process involved in this project, adding that a Call to Artists criteria would be utilized, a selection panel established and a proposal sought. Carolyn Sims Project update . Ms. Coles-Dobay pointed out that she would be meeting with Mr. Fuller, the developer and Planning and Zoning at the end of the week and would advise everyone of the members' comments. Dr. Mote Discussion ensued as to the board's review of projects, authority of the board, established guidelines and recommendations, and criteria provided in the City's Ordinances, including Ordinance No. 07-002 which was contained in the backup packet. Ms. Coles-Dobay suggested, and the board agreed, that it would be helpful to create a form that included a checklist, which would facilitate the board's understanding of the criteria to be followed when reviewing projects. Ms. Coles-Dobay advised that she would prepare a rough draft of the form and distribute it to the members at the next meeting. Ms. Coles-Dobay advised that the guidelines and recommendations were posted on the City's website and that she would provide printed copies for the members who did not have a set. The board responded that they would like to see something more artistic done with the wall. If possible, they would like to see the Public art concept reflect the historical significance of Boynton Beach and did not feel that the horses alone did this. They did understand that this is a collaborative effort and would work with the developer and artist on the project. Meeting Minutes Arts Commission Boynton Beach, Florida April 24,2007 6 Ms. Coles-Dobay announced that the Community Redevelopment Agency (CRA) was very interested in endorsing this project. As there are no funds in the budget at the present time, the CRA agreed to enter into an Interlocal Agreement in order to provide funding for the purchase of the pads on which the sculptures would be installed. This would require approval of the City Commission and Ms. Coles-Dobay is attempting to have this item placed on the agenda for the May 15, 2007 City Commission meeting. . Update e. Ms. Ready moved to open negotiations with seconded by Ms. Arflin and passed unanimously Avenue of the Arts Motion the owner to purchase the Turtle, which was With regard to the topic of City Hall artwork, a discussion was opened as to whether the board should open negotiations to purchase the Turtle, which has been on loan for many years Ms. Coles-Dobay advised that the City Hall project was completed today, with the installation of the last piece of artwork, "Square, Circle, Triangle Relations," the kinetic piece on the second floor, above Customer Service. Ms. Coles-Dobay encouraged the members to view the artwork and suggested that biographical information on the artists be made available to the public. An artwork by Harry Kline was also installed in the City Hall lobby and is located on the right side of the wall going towards the City Commission Chambers. Name plaques would be added to the new pieces of artwork. . Update on project d Ms. Coles-Dobay advised that the project was directed to the Arts Commission with regard to the location. Thereafter, it was presented to Recreation and Parks and then to the Veterans Advisory Commission. The Eternal Flame and other memorials currently located at the Intracoastal Park would all go to one location. The two locations under consideration were Veterans Park and Bicentennial Park; however, City funds were designated only to the Veterans Park location. Bicentennial Park was selected as the location, and it is anticipated that the resolution approving the contract for the Eternal Flame would be brought before the City Commission for approval at its May 15, 2007 meeting. Ms. Coles-Dobay has been working with the Recreation and Parks Board, Veterans Advisory Commission and the City with respect to the various elements of this project. City Hall Bea utification Location for Eternal 2007 c. . Flame Memorial Eternal Flame Project Update target for May 15, Meeting Minutes Arts Commission Boynton Beach, Florida April 24,2007 7 Suggestions for improving the quality of the event included increasing awareness by broadcasting, advertising and manner of distribution; requiring certain criteria or qualifications for artists wishing to participate; use of theme-oriented art; greater concentration on arts rather Board members stated that participants should be informed as to the size, layout and exact location of the space to be provided; whether tables and chairs would be supplied; location of parking lots in the area; and whether bus or trolley service would be available. Additionally, language could be added to the form requesting that the artist set forth his or her qualifications. Ms. Coles-Dobay referred to the Vendor Registration form put together by Kathy Biscuiti, which was included in the backup packet. Ms. Biscuiti requested input with regard to information to be provided to participants, as well as suggestions for improving the quality of the event The CRA is planning a kick-off event on August 4, 2007 near the Two Georges Marina. Events would include a fishing tournament, barbecue and pig roast and would feature musical entertainment. The parking lot would be utilized to valet park the cars. The CRA would like for the board to contribute ideas and concepts for an artists' exhibit along the parking area. Events for other areas are also anticipated and would include another celebration component at the Schoolhouse Children's Museum, walking activities, a steel band performing at the Ocean Plaza, and for artists to be present at each of the stations. . Marina Summer Fest f. Ms. Coles-Dobay advised that she would e-mail to the members a draft copy of the Interloca Agreement with the CRA. She also advised that the City's Legal Department was in the process of preparing contracts in order to establish working relationships with the artists participating in the events. CRA projects The CRA is on board with the project and wanted to assist the board with the location map and related advertising. Ms. Coles-Dobay advised that has been keeping participating artists up to date with regard to the events and suggested that at the next meeting, the board members may wish to determine whether any other artists should be included in the project. Ms. Coles- Dobay noted the importance of prioritizing the locations in the event the pads, which are an integral part of the sculptures, are not all poured at the same time Avenue of the Arts is a year-long artwork loan program that the Art in Public Places is presenting. Sites along Ocean Avenue from the Marina to Sea crest will have artwork installed for a year-long time period. The City anticipates that the project would be launched on August 4, 2007 to coordinate with the August 4, 2007 Marina Fest celebration. Ms. Coles-Dobay advised that she toured the site today with the structural engineer for the project, who is affiliated with S & F Construction. S & F Construction is also currently working on other roadway and sidewalk projects for the City Meeting Minutes Arts Commission Boynton Beach, Florida Apri 24, 2007 8 The correct number for this Ordinance is No 07-002, which was adopted by the Commission on April 3, 2007. A copy of the ordinance was included in the backup packet. City . Public Art Ordinance Amendment No. 07-003 D. Ms. Coles-Dobay announced that she has had further communications with the representatives of Artspace. Vivian Brooks is going to put forth a proposal to the CRA Board in May 2007 to determine if they want to bring in the people from Artspace to do due diligence. Leaders and stakeholders of the community would be consulted in order to determine whether the project would be a valid project for them to take on, or how they could assist the City in moving forward with the project. Ms. Coles-Dobay commented that Artspace's buildings are all for profit. They would assist in setting up; however, would assume management if they were to take on the project. Two components of this project would ensure that the buildings are always portable for the artists' live/work space, and that there are enough artists in the market to warrant going forward with the project. The website for Artspace is www.artsoaceusa.org.Ms. Coles-Dobay advised that she is maintaining an open dialogue with the representatives and that the project is moving forward. PUBLIC ART ORDINANCE ITEMS . These items were discussed together. Ms. Coles-Dobay advised that she has had discussions with Henderson Tillman, Board Chair of the Community Redevelopment Agency (CRA) pertaining to the CRA and Public Art Projects. Ms. Coles-Dobay included a memo in the backup packet with respect thereto. Mr. Tillmann indicated his support for Public Art in the City and identified areas targeted for placement of Public Art. Phase One pertained to Boynton Beach Boulevard from 1-95 east to Ocean Avenue. Some type of banner would be put up immediately in order to begin the identification process. Phase Two would pertain to the ensuing summer and would incorporate an art program consisting of banners, sail cloths, kinetic art or other element that would be attached to the light poles along Boynton Beach Boulevard. Thereafter, in the winter of 2008, two key areas to be targeted for Public Art would be the Promenade Extension Circle and the Marina Entrance. The board would be engaged to assist in doing a Call to Artists and budget preparation for those locations. Discussion ensued with regard to the Compass Rose banner and GPS locations, and engaging the schools to assist with the banners in keeping with the "Gateway to the Gulfstream" theme. Ms. Coles-Dobay urged the board to consider all of the possibilities in order to facilitate the implementation of a plan. Artspace - Old High School . . Henderson memo and Gateway to the Gulfstream than crafts; segregating the artists from the crafters; going out and drafting artists, sponsors and other participants; utilizing contacts to solicit artists, sponsors and other participants; and including juried art in the event. Meeting Minutes Arts Commission Boynton Beach, Florida April 24, 2007 Meeting Minutes Arts Commission Boynton Beach, Florida April 24, 2007 . Public Art Fee APM Ms. Cole-Dobay announced that the final draft of the Administrative Policy Manual was contained in the backup packet. The policy sets forth the manner in which Public Art fees are collected through the City's system. A new key coordinator has been hired in the Building Department to assist in the facilitation of this process. The board questioned whether language was clear pertaining to the Public Art fee equaling 1% of the construction value. Ms. Coles- Dobay advised that to date, no problems with the form had been encountered. Ms. Coles- Dobay requested that the board provide feedback as to the content of the Administrative Policy Manual, as she anticipated officially releasing it to the City next week. E. NEW BUSINESS ITEMS None. F. ADJOURNMENT There being no further business, the meeting was duly adjourned at 8:45 p.m. ~Qt Stephanie D. Kahn Recording Secretary 04-24-07 9