R07-055
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RESOLUTION NO. R07- C 5 S-
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, APPROVING AND AUTHORIZING
EXECUTION OF AMENDMENT 1 TO TASK ORDER
NO. U-04-14-02 IN AN AMOUNT NOT TO EXCEED
$667,843.00 TO MATHEWS CONSULTING, INC., FOR
THE PURPOSE OF DESIGNING, PERMITTING,
BIDDING, INSPECTING AND PROVIDING SERVICES
DURING CONSTRUCTION FOR THE PHASE 1
RECLAIMED WATER SYSTEM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on February 28, 2006, the City Commission approved via Resolution
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R06-054, Task Order U04-14-02 with Mathews Consulting, Inc., for the purpose of
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developing the Supplemental Phase 1 Reclaimed Water System Plan; and
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WHEREAS, the amendment provides the scope of work, schedule, fees for data
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collection, design, permitting, bidding and construction administration and inspection
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services for the Phase I Reclaimed Water System; and
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WHEREAS, the City Commission of the City of Boynton Beach upon
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recommendation of staff, deems it to be in the best interest of the citizens of the City of
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Boynton Beach to approve and authorize execution of Amendment No. 1 to Task Order
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U04-14-02 in an amount not to exceed $667,843.00 to Mathews Consulting, Inc.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
S:ICAIRESOlAgreementslTask - Change OrderslMathews - Amendment 1 to TO U04-14-02.doc
hereby approve and authorize execution of Amendment No.1 to Task Order U04-14-02 in
2 an amount not to exceed $667,843.00 to Mathews Consulting, Inc., for the purposes of
3 developing the Supplemental Phase 1 Reclaimed Water System Plan.
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of May, 2007.
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CITY OF BOYNTON BEACH, FLORIDA
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S:ICAIRESOlAgreementslTask - Change OrderslMathews - Amendment 1 to TO U04-14-02.doc
TASK ORDER NO. U04-14'{)2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
Task Order No. U04-14-02 (Amendment No.1)
Phase 1 Reclaimed Water System
1(1...07- oS5"
A. Background
In February 2007, Mathews Consulting completed the "Supplemental Phase I Reclaimed Water
System Plan", which identified the pipeline sizing and routing to serve the Phase I area. Refer to
Attachment 1 for description of the Phase I Reclaimed Water System.
This Amendment No. 1 to Task Order No. U04-14-02 provides the scope of work, schedule, and fees
for data collection, design, permitting, bidding and construction administration and inspection
services for the Phase I Reclaimed Water System.
B. Scope of Services
The Engineering Services of Mathews Consulting, Inc. (CONSULTANT) shall include the following
tasks:
. Task 1 - Data Collection
. Task 2 - Design
. Task 3 - Permitting
. Task 4 - Bidding
. Task 5 - Services During Construction
· Task 6 - Resident Project Representative Services
The specific scope of services to be provided by CONSULTANT in this Task Order Amendment
includes the following:
Task 1 . Data Collection
Subtask 1.1
Topographical Survey
CONSUL T ANT shall furnish the services of a professional surveyor to provide survey services
consisting of field topography and horizontal locations referenced by baseline stationing. This
control will be referenced from the Palm Beach County Control Network, which is the North
American Datum of 1983 on the 1990 adjustment. All existing facilities and utilities within the full
right-of-way of the design limits will be referenced by baseline station with an offset distance (left or
right) from the baseline for the project and will include the following:
1. Topography survey at 100-foot intervals and at major ground elevation changes to depict
existing ground profile at proposed project area. All topographical surveys shall have
stationing established from south to north and west to east where applicable. This shall be
accomplished by creating a baseline in the field to collect pertinent data which shall include
the following:
a.
Location of all visible fixed improvements within the right-of-way (including 10-feet
back on each side of the right-of-way) of the project limits, including physical
objects, roadway pavement, driveways, sidewalks, curb, trees, railway tracks, canals,
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TASK ORDER NO. U04-14-Q2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
bridges, 1-95, signs, fences, power poles, buildings, and other encumbrances,
including point of curvature and point of tangency.
b. Location of all known above and below ground existing utilities: FP&L, BellSouth,
Cable TV, Natural Gas, Potable Water (pipe diameter, TOP, valves, fire hydrants,
and meters), Force Mains (pipe diameter, TOP, and valves), Sanitary Sewer (pipe
diameter, manhole inverts and direction, rim elevations, laterals, and clean-outs),
Storm Sewers (pipe diameter, manhole inverts and direction, catch basins, and
rim/grate elevations), and all other accessible structures.
This will include coordination with Sunshine, City of Boynton and Palm Beach
County.
c. Identify platted rights-of-way (including bearing and distances for centerline), lot
numbers, house address, ownership lines (per property tax information provided by
City), block numbers and dedicated easements.
d. Elevations shall be indicated every lOO feet, at a minimum, to indicate centerline
grades, edge of pavement grades and shoulder grades, low points and all right-of-way
lines. Intermediate grades shall be indicated at all grade breaks, driveways and
sidewalks.
e. The survey shall include topography of the complete intersection, 50 feet beyond
radius returns, at the intersection end of each street.
f. Provide and reference benchmarks at maximum 600-foot intervals. Elevations to be
referenced to an existing established City or County Benchmark.
2. CONSULTANT shall "ground truth" the survey by walking the site and comparing the
completed survey with existing conditions.
3. The above topographical survey data will be prepared in AutoCAD (Version 2005) format at
a scale of 1 "=20'. The CAD drawing shall also include:
· Location of soil borings.
· Location of utility pot holing.
Subtask 1.2
Geotechnical
CONSULTANT shall furnish the services of a professional geotechnical engineer to provide
subsurface investigations (data shall be incorporated into the design documents) of the project area
that will include:
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Perform up to twenty (30) standard penetration test (SPT) borings to an average depth of fifteen
(15) feet.
Perform up to six (8) standard penetration test (SPT) borings to an average depth of 40 feet. This
data is required for the design of the directional drill across CSX Railway & 1-95, and the jack
and bore(s) across FEC Railway.
Perform up to twelve (12) standard penetration test (SPT) borings to an average depth of 30 feet.
This data is requiredfor the design of the directional drill across Palm Beach County Roadways.
Evaluate field data collected and provide geotechnical engineering evaluation report (signed and
sealed).
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.
.
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TASK ORDER NO. U04-14-D2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
Subtask 1.3
Field Verification
CONSUL T ANT shall furnish the services of a professional underground services company to provide
underground field locations of affected existing utilities. The work shall consist of measuring and
recording the approximate horizontal, vertical, width and depth data of affected utilities within the
project limits. It is estimated that approximately one-hundred (100) utility locations will need to be
pot-holed. The cost of providing the professional underground services company will be treated as a
utility allowance with an authorized upper limit.
Task 2. Design Services
The CONSULTANT will provide professional engineering services to the CITY for the installation of
new Reclaimed Water Mains within the project area. The work will include preparation of Drawings
and Specifications to be used for bidding and construction.
Subtask 2.1
Utility Coordination
Coordination with utility agencies (electric, phone, gas, cable TV, and fiber optics, etc.) shall be
performed to collect record information. This Subtask includes reconciling apparent discrepancies
between record information and existing photographic and field-verification information.
CONSUL T ANT shall also meet with (I) FDOT concerning the construction method for crossing 1-
95, (2) Palm Beach County concerning the construction method for crossing County Roads and
Bridges, (3) LWDD concerning the construction method for crossing Canal E-4, and we will
coordinate by telephone with CSX Railway & FEC Railway concerning the construction method for
crossing their railroad tracks. Note: both Railway Companies are located in Jacksonville, Florida.
Subtask 2.2
Design Drawings
Preparation of construction documents shall include contract drawings and technical specifications.
Contract drawings shall include: cover sheet, general notes, plan/profile drawings, aerial bridge
crossing drawings, directional drill drawings, jack and bore drawings, and miscellaneous detail
sheets. The drawing scale shall be I-inch equals 20 feet for pipeline plan and I-inch equals 2 feet for
pipeline profile. CONSULTANT shall prepare the engineering design elements on topographic
survey information in an AutoCAD release 2005 format and the layering system for design elements
shall be CONSULTANT's standard. Drawings shall be submitted for CITY review at 30%,60% and
100% stages. CONSULTANT shall meet with the CITY to discuss comments, and incorporate
comments into final documents. CONSUL T ANT shall furnish with the 100% design drawings, one
(I) set of AutoCAD Version 2005 files in electronic format on CD.
Subtask 2.3
Technical Specifications
Specifications are to be prepared by CONSULTANT for bidding purposes for the reclaimed water
main and the Front-End Contract Documents are to be prepared by the CITY. Specifications shall be
submitted for CITY review at 30%, 60% and 100% stages. CONSULTANT shall meet with the
CITY to discuss comments, and incorporate comments into final documents. These documents are to
reflect the following:
· Contract Documents will use the CITY's existing "Front-End" conditions modified by the
CITY as appropriate for this project. Division I through 16 technical specifications will
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TASK ORDER NO. U04-14-D2 (AMENDMENT No. 1)- PHASE I RECLAIMED WATER SYSTEM
utilize the CITY's master specifications modified by CONSULTANT as appropriate for the
project.
Subtask 2.4
Construction Cost Opinion
An opinion of probable construction cost will be prepared for the 30%, 60% and 100% drawings and
specifications. The cost estimate format will be consistent with the bid proposal tabulation sheet for
the project. The cost opinion will be provided to the CITY during the 30%, 60% and 100% design
reviews.
Subtask 2.5
Design Workshop Meetings
CONSULTANT shall attend one (1) kick-off meeting and four (4) design workshop meetings with
the CITY and provide a written summary of the issues discussed. Based on the fast-track schedule all
CITY design comments for each submittal review will need to be provided to CONSULTANT at the
design workshop meetings in order for the project to stay on schedule.
Subtask 2.6
Quality Assurance
CONSUL T ANT shall provide internal QNQC reviews on the 30%, 60% and 100% Design
Documents (e.g. drawings, specifications, and cost estimates).
Task 3. Permitting
During the Design Phase the CONSULTANT shall meet with the potential permitting and other
interested agencies to determine all potential design permitting requirements. Agencies anticipated to
have interest in the project include:
· FDEP (addition oflarge user for reclaimed water)
· Palm Beach County (work within PBC road rights-of-way & bridge crossing)
· L WDD (aerial bridge crossing for the E-4 canal)
· CSX Railway (work within CSX Railway rights-of-way)
· FEC Railway (work within FEC Railway rights-of-way)
. FOOT (work within 1-95 rights-of-way)
Permit applications shall be completed for each of the permitting agencies. Associated permit
application fees shall be determined by CONSULTANT and paid by CITY. Services do not include
preparing permit application for SFWMD construction dewatering permit (Contractor will be required
to secure this permit if needed for construction).
In addition to preparing the permit applications for appropriate agencies, CONSULTANT shall assist
CITY in consultations with the appropriate authorities. Consultation services shall include the
following:
· Attend up to one (1) pre-application meeting with the staff of each regulatory agencies.
· Attend up to one (1) meeting with each of the regulatory agencies during review of the final
permit applications.
· Respond to request(s) for additional information from each regulatory agency.
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TASK ORDER NO. U04-14-02 (AMENDMENT No. 1)- PHASE I RECLAIMED WATER SYSTEM
Subtask 3.1
FOEP Permitting
CONSULTANT shall prepare and submit FDEP permit application for Addition of Large User for
reclaimed water.
Subtask 3.2
Palm Beach County Permitting
CONSULTANT shall prepare and submit Palm Beach County permit application( s) for work within
Palm Beach County right-of-ways. We anticipate that there will be three (3) separate permits (Golf
Road, Seacrest Road, and Woolbright Road). A permit will also be needed in order to attach to the
Palm Beach County bridge that crosses the E-4 canal.
Subtask 3.3
LWOO Permitting
CONSUL T ANT shall prepare and submit L WDD permit application for aerial crossing over the E-4
canal. CONSULTANT assumes that we will be attaching the reclaimed water main to the existing
bridge.
Subtask 3.4
CSX Railway Permitting
CONSULTANT shall prepare and submit CSX Railway permit application for work within CSX
Railway rights-of-way.
Subtask 3.5
FEC Railway Permitting
CONSULTANT shall prepare and submit FEC Railway permit application(s) for work within FEC
Railway rights-of-way.
Subtask 3.6
FOOT Permitting
CONSUL T ANT shall prepare and submit FDOT permit application for work within FOOT (e.g. I-95)
rights-of-way. A separate permit will also be required for crossing Federal Highway.
Task 4. Bid Phase Services
Bid phase services to be performed by the CONSULTANT will be consistent with the guidelines in
the "Standard Procedures and Functions for Consultants, Procurement Services, and the Project
Management Team, " provided by the CITY and will include the following:
Subtask 4.1
Bid Advertisement
Prepare Contract Document packages (i.e. drawings and specification) for CITY advertisement and
bidding purposes. Drawings to be full size (22" x 34") format. It is anticipated that work will be
awarded under two separate construction contracts (Contract #1 - directional drill under CSX
Railway and 1-95; Contract #2 - all other construction work).
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TASK ORDER NO. U04-14'{)2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
Subtask 4.2
Distribute Bid Documents
Distribute copies of the Contract Documents to the prospective bidders. The cost for production of the
contract documents will be borne by the bidders through purchase of the construction plan from
CONSULTANT. Maintain records of the plan holders list and provide a copy of the list to the CITY
on a weekly basis.
Subtask 4.3
Pre.Bid Conference
CONSUL T ANT shall prepare agenda and conduct pre-bid conference with interested contractors and
CITY staff. CONSULTANT shall prepare and distribute meeting minutes.
Subtask 4.4
Bid Clarification
Respond to questions from prospective bidders and suppliers. CONSUL T ANT shall issue addenda
and shall provide supplemental information or clarification as appropriate, to interpret, clarify, or
expand the bidding documents to all prospective bidders during the bid period. Technical information
for up to three addenda is assumed in the budget for Bid Phase Services.
Subtask 4.5
Contract Award
CONSULTANT shall attend the bid opening, review bid packages received, prepare bid tabulation
sheet and recommend award.
Task 5 - Services During Construction
The specific SDC phase services to be provided by the CONSULTANT include the following:
Subtask 5.1
Pre-Construction Conference
Prepare agenda and conduct pre-construction conference with selected Contractor and CITY staff.
Prepare and issue written minutes of meeting.
Subtask 5.2
Submittal Review
Review Shop Drawing and Product submittals for general conformance with the design intent and
provisions of the Contract Documents. Review of up to 50 submittals is included in the budget for
SDC phase services. Additionally, CONSULTANT will only review any rejected shop drawings once
following revisions by Contractor for compliance with the approved plans and specifications.
Subtask 5.3
Monthly Meetings
Attend construction progress meetings every month and provide a written summary of the issues
discussed. Project meetings will be conducted by the Project Manager with the Resident Observer
also in attendance. Following the meeting, the Project Manager will prepare and distribute meeting
minutes to the City and other attendees. Meetings will be held at the City of Boynton Beach Utilities
Department. Seventeen (17) progress meetings are included in the budget for this task.
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TASK ORDER NO. U04-14'{)2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
Subtask 5.4
Pay Estimate Review
Review monthly payment applications submitted in a format acceptable to the CITY.
CONSUL T ANT shall verify the quantities as represented on the pay request and make a
recommendation to the CITY to proceed, with the payment as requested, or as modified based on
CONSULTANT review. A 13-month construction period is assumed in budgeting these tasks.
Subtask 5.5
Construction Clarifications
Respond in writing to Contractor's Request For Information (RFI) regarding the design documents. If
excessive (as determined by CONSULTANT and CITY) RFI's are requested, then additional fees
will be required (in accordance with our hourly rates).
Subtask 5.6
Construction Changes
Prepare and negotiate Change Orders (CO) and Field Change Directives (FCD) during the 13-month
construction period. For the purpose of this task order, it is assumed that up to 3 CO and l5 FCD will
be prepared during the 13-month construction period.
Subtask 5.7
Periodic Field Inspections
CONSUL T ANT's Project Manager will visit the project site an average of lO hours a month for the
thirteen (13) month construction time frame.
Task 6. Resident Project Representative Services
The Resident Project Representative Phase services to be provided by the CONSULTANT include
the following:
Subtask 6.1
Inspections
Provide a full-time (40 hours/week) Resident Project Representative (RPR) during the construction of
the work in a total period of not-to-exceed thirteen (13) months for the construction contract.
Activities performed under this task consist of furnishing a RPR during the construction of the
project, to observe the quality of the construction work, and to determine, in general, if the
construction is proceeding in accordance with the contract documents so that an engineering
certification can be made regarding the construction of the proposed improvements. The RPR shall:
· Serve as CONSULTANT's liaison with construction contractor, working principally through
the contractor's construction manager and assist him in understanding the intent of the
contract documents.
· Conduct on-site observations of the work in progress to assist in determining if the work is
proceeding in accordance with the contract documents and that completed work conforms to
the contract documents. Report, in writing, whenever CONSULTANT believes that work is
unsatisfactory, faulty or defective, or does not conform to the contract documents, or does not
meet the requirements of inspections, tests or approval required to be made, or has been
damaged prior to final payment.
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TASK ORDER NO. U04-14-02 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
· Accompany visiting inspectors representing public or regulatory agencies having jurisdiction
over the project. Record, in writing, the outcome of these inspections and report same to
CITY.
· Consider and evaluate construction contractor's suggestions for modifications in drawings or
specifications and report them to CITY, in writing. CONSULTANT shall make
recommendation for action by the CITY.
· Observe all flushing and pressure testing of the piping.
· Assist the Contractor in coordinating all required density testing, etc. as required by the
Construction Documents.
· Review work progress at key steps to allow certifications to the L WDD, CSX Railway, FEC
Railway, FOOT and PBCHD that work was completed in substantial conformance with the
Contract Documents.
Subtask 6.2
Substantial and Final Inspection
In conjunction with CITY staff, make preliminary and final inspections and assist in the preparation
of a Contractor "punch list" to achieve Substantial Completion. Review completion of identified
punch list items to assist in the determination that Substantial Completion has been achieved by the
Contractor. CONSULTANT shall be involved with the project through Contractor Closeout. Advise
the CITY that Final Acceptance of the project has been reached in accordance with the Contract
Documents.
Subtask 6.3
Certification of Construction Complete
CONSULTANT shall certify to PBC, L WOO, FOOT, CSX Railway, and FEC Railway based on
visible project features, CONSULTANT's inspections and review of testing reports that the project
was constructed in accordance with the plans and specifications submitted in the permit applications.
LIMITATIONS OF AUTHORITY
Except upon written instructions of CONSULTANT, Resident Project Representative:
I. Shall not authorize any deviation from the Contract Documents or approve any substitute
materials or equipment.
2. Shall not exceed limitations on CONSULTANT's authority as set forth in the Contract
Documents.
3. Shall not undertake any of the responsibilities of Contractor, Subcontractors or
Construction Manager, or expedite the Work.
4. Shall not advise on or issue directions relative to any aspect of the means, methods,
techniques, sequences or procedures of construction unless such is specifically called for
in the Contract Documents.
5. Shall not authorize Owner to occupy the Project in whole or in part.
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TASK ORDER NO. U04-14-02 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
c. Assumptions
In addition to, the work items discussed above, the following assumptions were made in establishing
the scope of this Task Order and associated fee. Changes and/ or modifications in the above work
items or these assumptions are considered an Additional Services Item under the terms of the
contract. Assumptions include:
I. The scope and budget are based on the design, permitting and construction of a reclaimed water
main only. If additional underground utilities are added to the project, an Amendment to this
Task Order will be executed for this work.
2. The design will include crossing the CSX Railway. The CSX Railway allows both directional
drill and jack and bore methods for crossing their railway tracks. However, they have the
discretion of not allowing directional drill and only requiring jack and bore. This design will
utilize directional drill since we also have to cross underneath 1-95. If for some reason,
directional drill is not allowed, an Amendment to this Task Order will be executed for designing
the jack and bore.
3. The design will include crossing 1-95. This will be designed utilizing directional drill.
4. The design will include crossing FEC Railway. This will be designed utilizing jack and bore.
5. The design will include crossing Palm Beach County roadways. These will be designed by
directional drill methods and/or open-cut methods. The method of crossing will be as directed by
Palm Beach County.
6. CITY will provide CONSULTANT available record drawings of existing facilities and proposed
facilities within the project area.
7. CITY personnel will assist in field verification of affected existing CITY utilities. This includes
painting the locations of water mains & services, raw water mains, sanitary sewers and
laterals, and force mains in the field for the surveyor in a timely manner.
CITY shall also televise sanitary sewer system in project area and provide CONSULTANT with
locations of any sanitary sewer laterals in project area.
8. The CITY will provide CONSUL T ANT an electronic version of "front end" contract documents
in MICROSOFT "WORD" version format.
9. Surveying and legal work necessary to prepare document for and to secure easements (temporary
for construction and/or permanent) required for installation of the piping and improvements is the
responsibility of the CITY.
10. Deviations from the Final Design Drawings will be compiled by the Contractor and electronically
incorporated onto the drawing files. Two sets of signed and sealed RECORD drawings by Florida
Registered Surveyor will then be submitted by the Contractor to the CITY. One set of RECORD
drawings will be provided to CONSULTANT for submittal to PBCHD.
II. CONSULTANT will attend up to three public meeting or hearing regarding the project.
12~ Construction RPR hours are based on 13 months of actual construction (Mdnday through Friday)
(275 working days) at 8 hours per day, for a total of 2,200 man-hours. Weekend work and/or
night-time work is not included in this scope and budget, an Amendment to this Task Order will
be executed for this type of additional working hours.
13. The CITY is responsible for all permitting fees, including costs of public notification in local
newspapers.
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TASK ORDER NO. U04-14-Q2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
14. The CITY will provide Mathews Consulting, Inc. an electronic version of latest CITY standard
details in AUTOCAD Version 2005 format. CONSULTANT shall prepare specific Reclaimed
Water Main details for this project.
15. The design does not include survey work for verification of horizontal and vertical alignment of
existing utilities within the project area. Utility location will be developed based upon the best
information available from the owning utilities and information developed by the CITY. The
design fee does not include survey work for establishing horizontal and vertical alignment of new
utilities either during design or during SDC.
16. The Contract Documents will be prepared as two separate contracts (Contract #1 - Directional
Drill under CSX Railway and I-95; Contract #2 - all other construction work). No pre-purchase
of materials and/or equipment is presumed.
17. A single bidding effort is assumed for each Contract #1 and #2. Re-bidding of the project(s) is
considered an Additional Services item.
18. The design is to be based on the federal, state and local codes and standards in effect at the
beginning of the project. Revisions required for compliance with any subsequent changes to those
regulations is considered an Additional Services Item.
19. Total Roadway Reconstruction is not included in this Task Order.
20. Contractor will be required to secure any dewatering permits.
21. Scope of work assumes reclaimed water meter box will be brought to each user's property line.
Scope does not include running reclaimed water lines on the user's property or negotiations with
the user's for hookup to the system.
22. Scope of work does not include development of reclaimed water ordinances, reclaimed water rate
structure or reclaimed water agreements for the City.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement
for General Engineering Consulting Services dated November l8. 2003 between the City of Boynton
Beach and Mathews Consulting, Inc.
E. Additional Services
The following are examples of some specific Additional Services Items that may be required, but are
not included within this Amendment. Generally, a condition contrary to the work description in
Section B or assumptions of Section C (upon which the design fee is based) is considered an
Additional Services Item. Examples include:
1. Additional supervision or construction observation in excess of that specified in this Task Order.
2. Additional permitting assistance in excess of that identified in this Task Order.
3. Construction phase services are based on an estimated thirteen (13) month construction period
from the time of the contractor notice-to-proceed to final inspection. If the period of construction
is extended, additional time and expenses will be necessary.
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TASK ORDER NO. U04-14-D2 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
4. Assisting the CITY in the settlement of construction contract claims.
5. Field verification (horizontal or vertical) of existing utilities identified as being within the
immediate area of the proposed pipeline.
6. Additional regulatory agency responses beyond the first response to an agency incompleteness
and/ or additional information request.
7. Development of property descriptions of easements, road right-of-ways, etc. Preparation of right-
of-way or casement boundary surveys.
8. Threatened or endangered species and species of special concern permitting or relocation work.
9. Archeological/Historical preservation permits, studies, or reports.
10. Surveying, flagging, or other work necessary to secure tree removal permits from the City,
County, or other jurisdictions.
11. The presence of any soil or groundwater contamination may require additional design fees to
accommodate the existing site conditions.
These and other services can be provided, if desired by the CITY, under separate Task Order(s) or by
an amendment to this Task Order. Services performed will be on an as- directed basis in accordance
with a written Notice to Proceed from the CITY.
F. Obligations of the CITY
1. The CITY shall provide the CONSULT ANT in a timely manner, record data and information
related to the sewer system, water distribution system, raw water system, stormwater system and
streets within the project as necessary for the performance of services specified herein. This
includes painting the locations of the water mains and services, raw water mains, sanitary sewers
and laterals, force mains, and stormwater facilities in the field for the surveyor within 10 calendar
days of Notice- to-Proceed.
2. The CITY shall review all drawings and other documents presented by CONSULT ANT; obtain
advice of an attorney, insurance counselor, and others as CITY deems appropriate for such review
and render decisions pertaining thereto within reasonable time so as not to delay the services of
CONSUL T ANT.
3. With assistance by CONSULTANT, as described herein, the CITY, as applicant shall obtain
approvals and permits from all governmental authorities having jurisdiction over the project. The
CITY is responsible for the payment of all permit application fees.
G. Compensation
Compensation by the CITY to the CONSULTANT for all tasks will be on a Not-to-Exceed (time
utilized) basis in accordance with the above mentioned Agreement. The estimated compensation for
the services described in this Task Order is $667,843.00 as shown in Table 1 below and detailed in
Attachment 2.
4/1 012007
11
~ MATHEWS
CO~,~!!EI!~,~L~~~..
TASK ORDER NO. U04-14-D2 (AMENDMENT No. 1)- PHASE I RECLAIMED WATER SYSTEM.
TABLE 1: LABOR AND EXPENSE SUMMARY
Labor Labor Expenses Total Cost
Hours Cost
Task I - Data Collection 68 $ 7,800 $ 133,168 $l40,968
Task 2 - Design 2,215 $ 205,805 $ 5,700 $ 211,505
Task 3 - Permitting 200 $ 22,960 $ 1,350 $ 24,310
Task 4 - Bidding l52 $ l5,860 $ l,OOO $ l6,860
Task 5 - Services During Construction 620 $ 70,200 $ l,350 $ 71,550
Task 6 - Resident Project 2,291 $ l75,l50 $ 2,500 $ l77,650
Representative (RPR)
Utility Location Allowance $25,000 $25,000
Totals 5,546 $ 497,775 $ l70,068 $ 667,843
H. Schedule
The completion dates for this work will be as follows (starting at time that CONSULTANT receives
the hardcopy of the executed Contract).
Engineerin~ Services Time per Phase Cumulative Time
Task 1 - Data Collection l2 weeks l2 weeks
Task 2 - Design 24 weeks 20 weeks
Task 3 - Permitting 8 weeks(l) 20 weeks
Task 4 - Bidding 8 weeks 26 weeks
Task 5 - Services During Construction 52 weeks l02 weeks
Task 6 - RPR 52 weeks l02 weeks
(1) Estimated, based upon usual regulatory agency review period.
I. Deliverables
TASKS DELIVERABLES QUANTITY
2 Construction Documents 30% Drawings & Specs 4 - Sets (22" x 34")
60% Drawings & Specs 4 - Sets (22" x 34")
lOO% Drawings & Specs 4 - Sets (22" x 34")
Cost Estimate @J 30%, 60% and lOO% 4 - Sets
3 Permitting Permit Application Package( s) 4- Sets Each Permit
4 Bidding Bid Sets 20 - Sets (22" x 34")
5 Construction Documents City Sets 4 - Sets (22" x 34")
Contractor Construction Sets 6 - Sets (22" x 34")
4/2/2007
12
~ MATHEWS
CO~~!lb~SL:~:
TASK ORDER NO. U04-14-02 (AMENDMENT No.1) - PHASE I RECLAIMED WATER SYSTEM
APPROVED BY:
~:TY OF BO~RIDA
Kurt Bressner
City Manager
Dated this \ b day of ---.f<\ ~
,2007.
SUBMITTED BY:
By:
Re L. Mathews, P .E.
President
~
.
,2007.
Dated this ~day of
4/2/2007
13
~ MATHEWS
CO~~!!!I!!:!~t.~~;
ATTACHMENT 1
Phase I Reclaimed Water System
Section 4
Phase I Plan Recommendations and Cost Evaluation
The recommended Phase I Reclaimed Water System pipe sizing and routing is shown in Figure
4-l. The distribution piping is sized to accommodate the targeted Phase I reclaimed water users,
as well as up to 6.5 mgd of future reclaimed water users. Under the proposed plan, there is no
requirement for a booster pump station to serve the future system, as long as the treatment
facility provides a residual pressure of 70 psi at the plant site property line.
It is important to note that the existing reclaimed water trunk line along Congress A venue does
not have sufficient capacity to serve all future reclaimed water users. Prior to complete build-out
of the reclaimed water system to serve the future 6.5 mgd of customers, a 24-inch parallel line
will need to be installed adjacent to the existing 30-inch and 24-inch reclaimed water mains
which extend from Hunter's Run on Congress Avenue to Quail Ridge on Woolbright Road. The
time period in which the parallel line is required is dependent on the sequence and schedule in
which the future users are connected. Two (2) 24-inch tie-in locations should be provided at the
intersection of Congress Avenue and Golf Road during the Phase I improvements to facilitate
connection of the future upstream and downstream parallel lines.
The estimated preliminary capital costs for design and construction of the Phase I reclaimed
water system are listed in Table 4.l. All costs are presented in Year 2007 dollars and do not
include land acquisition or easement costs. The system was modeled to provide reclaimed water
delivered to a service point location at or near the property. The cost estimates do not include
the distribution system internal to the properties. Also, the lines are sized to provide a minimum
of 40-50 psi delivered at the service point. Costs to re-boost the water (to provide additional
pressure at the delivery point) are not included in these estimates. Additional cost estimate
assumptions are provided in Appendix C. A detailed cost opinion will be further developed as
the final design of the individual components progresses.
Mathews Consulting
4-1
Section 4
Table 4.1
Phase I Reclaimed Water System
Engineer's Opinion of Preliminary Probable Capital Costs
Item Unit Extended
No. DeecrlDtlon Unit PrIce Cost
General Conditions
1 Site Mobilization/Demobilization (5%) LS 1 $245,872.00 $245,872.00
2 Bonds and Insurance (2%) LS 1 $98,348.00 $84,000.00
3 Maintenance of Traffic (2%) LS 1 $98,348.00 $98,348.00
4 As-Built Record Drawings LS 1 $20,000.00 $20,000.00
, .
Reclaimed Water
5 Clearing and Grubbing LS 1 $85,000.00 $85,000.00
6 Miscellaneous Restoration LS 1 $75,000.00 $75,000.00
7 24" RWM - Golf Road R-O-W (open-cut) LF 6,700 $150.00 $1,005,000.00
8 24" RWM - Golf Road/Congress Avenue (directional drill) under PBC Road LF 300 $350.00 $105,000.00
9 24" RWM Aerial Canal Crossing (LWDD E-4 Canal) - bridge attachment (150') LS 1 $30,000.00 $30,000.00
10 36" RWM (casing pipe) - Golf Road (directional drill) under CSX RR & 1-95 LF 1200 $1,000.00 $1,200,000.00
11 24" RWM (carrier pipe) - Golf Road (directional drill) under CSX RR & 1-95 LF 1200 $400.00 $480,000.00
12 12" RWM - Seacrest Road R-O-W (open-cut) LF 3,289 $85.00 $279,565.00
13 12" RWM - Golf Road/Seacrest Road (directional drill) under PBC Road LF 200 $250.00 $50,000.00
14 12" RWM - Seacrest RoadlWoolbright Road (directional drill) under PBC Road LF 300 $250.00 $75,000.00
15 12" RWM - SE 12th Avenue R-O-W (open-cut) LF 3,500 $85.00 $297,500.00
16 24" RWM (casing pipe) - SE 12th Avenue (Jack & Bore) under FEC RR LF 100 $800.00 $80,000.00
17 12" RWM (carrier pipe) - SE 12th Avenue (Jack & Bore) under FEC RR LF 100 $200.00 $20,000.00
18 12" RWM - SE 4th Street R-O-W (open-cut) LF 2,035 $85.00 $172,975.00
19 8" RWM - SE 4th Street R-O-W (open-cut) LF 1,500 $70.00 $105,000.00
20 8" RWM to serve Caloosa Park (open-cut) LF 1,500 $70.00 $105,000.00
21 8" RWM - Congress Avenue (directional drill) to serve Caloosa Park LF 300 $200.00 $60,000.00
22 6" RWM to serve Bethesda Service Center LF 1,000 $55.00 $55,000.00
23 6" RWM - Congress Avenue (directional drill) to serve Bethesda Service Center LF 300 $200.00 $60,000.00
24 6" RWM - Woolbright Road R-O-W to serve B.B. Cementary/Ball Field (open-cut) LF 1,200 $55.00 $66,000.00
25 6" RWM to serve Snug Harbour (open-cut) LF 1000 $55.00 $55,000.00
26 6" RWM to serve Sterling Village (open-cut) LF 600 $55.00 $33,000.00
27 6" RWM to serve Boynton Beach Civic Park (open-cut) LF 1,200 $55.00 $66,000.00
28 Connect to Existing 36" RWM EA 1 $30,000.00 $30,000.00
29 Connect to Existing 30" RWM EA 2 $25,000.00 $50,000.00
30 Connect to Existing 24" RWM EA 1 $21,000.00 $21,000.00
31 Connect to Existing 16" RWM EA 1 $18,000.00 $18,000.00
32 24" Butterfly Valves EA 9 $3,000.00 $27,000.00
33 12" Butterfly Valves EA 15 $2,000.00 $30,000.00
34 8" Gate Valves EA 6 $1,500.00 $9,000.00
35 6" Gate Valves EA 12 $1,200.00 $14,400.00
36 Air Release Valve & Vault (both ends of directional drill under CSX RRlI-95 EA 2 $7,500.00 $15,000.00
37 6' x 6' Precast Meter Vault w/ flow meter, valves, piping and fittings EA 14 $10,000.00 $140,000.00
Allowances
38 Video Allowance LS 1 $4,000.00 $5,000.00
39 Undefined Underground Condition Allowance LS 1 $100,000.00 $100,000.00
40 Landscaping Allowance LS 1 $20,000.00 $20,000.00
41 Irrigation System Replacement Allowance LS 1 $20,000.00 $20,000.00
~ .
Total Construction $5,507,660.00
Contingencies (15%) $826,149.00
Enalneerlng Costs 112%) $660,919.20
GRAND TOTAL $6,184,728.20
Mathews Consulting
4-2
ATTACHMENT 2
Fee Table
City of Boynton Beacll
Task Order No. U04-14-02 (Amendment No. J)
Pllase I Reclaimed Water System
Proiect Summarv Fees
Labor Classification and Houriv Rates
Senior
Principal Senior Field Resident Senior Cadd Admin. Sub-
Engineer Engineer Repres. Inspector Eng. Tech Designer Support Total Consultant Reimbursable
Task No. Task DescriDtion $130 $120 $94 $75 $85 $80 $50 Labor Services EXnAnses
1 Data Collection
1.1 TODoaraDhical Survey 8 16 16 $4,320 $98,062
1.2 Geotechnical 4 8 $1,480 $23,000
1.3 Field Verification 8 8 $2,000
Subtotal 20 32 0 0 16 0 0 $7 800 $121 062
2 Deslon
2.1 Utilitv Coordination 16 8 $3,040 $200
2.2 Desian Drawinos
30% Desion 35 80 175 175 $43,025 $1,500 $300
60% Desion 50 100 280 280 $64,700 $1,500 $300
100% Desion 35 100 280 280 $62,750 $1,000 $300
2.3 Technical SDecifications
30% Desion 20 25 $3,850 $50
60% Desion 20 25 $3,850 $50
100% Desion 40 35 $6,950 $50
2.4 Construction Cost ODinion 20 40 8 $7,800
2.5 Desion Workshoo Meetinos 16 24 8 $5,360 $50
2_6 Quality Assurance 24 16 $4,480
Subtotal 276 352 0 0 751 735 101 $205 805 $4,000 $1,300
3 Pennlttlno
3.1 FDEP Pennittino 8 4 $1,240 $50
3.2 Palm Beach County Pennittino 8 16 8 $3,360 $500
3.3 LWDD Pennittino 8 8 4 $2,200 $200
3.4 CSX Railwav Permittino 40 6 $5,500 $200
3.5 FEC Railwav Pennittino 40 6 $5,500 $200
3.6 FOOT Pennlttino 30 8 6 $5,160 $200
Subtotal 134 32 0 0 0 0 34 $22 960 $1350
4 Blddlno
4.1 Bid Advertisement 24 10 $3,620 $1,000
4.2 Distribute Bid Documents 8 8 16 $2,800
4.3 Pre-Bid Conference 10 10 6 $2,800
4.4 Bid Clarification 12 12 6 $3,300
4.5 Contract Award 16 8 6 $3,340
Subtotal 70 38 0 0 0 0 44 $15860 $1 000
5 Services Durlno Construction
5.1 Pre-Construction Conference 12 12 8 6 $3,900 $50
5.2 Submittal Review 40 60 40 $14,400 $500
5.3 Monthlv Meetinas 60 60 20 $16,000 $200
5.4 Pay Estimate Review 50 $6,500 $200
5.5 Construction Clarifications 40 $4,800
5.6 Construction Chanoes 70 6 $8.700 $200
5.7 Periodic Field InsDections 130 6 $15,900 $200
Subtotal 162 372 0 8 0 0 78 $70 200 $1350
6 Resident P,o ect ReD,esentatlve Services
6.1 Insoections 2200 3 $165,150 $2,000
6.2 SubstantiaVFinallnsDections - PreDare "Dunch list" 16 16 8 $4,400
6.3 Certificate of Construction ComDletion 40 8 $5,600 $500
Subtotal 56 16 0 2,200 0 0 19 $175,150 $2 500
Labor Subtotal Hours 718 842 0 2,208 767 735 276
Labor Subtotal Costs $93,340 $101,040 $0 $165,600 $65,195 $58,800 $13,800 $497,775 $125,062 $7,500
Labo, Total Costs $497 775
Subconsultant Costs Total $125,062
Subconsultant Multi lier 1.1
Subconsultant Total $137,568
Utility Location Allowance $25,000
Reimbursable EXDenses $7,500
Prolect Total $667,843
Attachment 2
Mathews Consulting, Inc.
ATTACHMENT 3
Project Schedule
CITY CLERK'S OFFICE
MEMORANDUM
TO:
Barb Conboy
Utilities Manager
FROM:
Janet M. Prainito
City Clerk
DATE:
May 17, 2007
RE:
R07-0SS - Task Order No. U04-14-02 (Amendment No.1) Phase
1 Reclaimed Water System
Attached for your information and files is a copy of the above mentioned Resolution No.
R07-0055 and two original Task Orders. Since this Task Order did not require any
additional signatures, I have retained one original for Central File.
Please contact me if there are any questions. Thank you.
~'m. p~~
Attachments
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\20071Barb Conboy - Task Order #U04-14-02 - Amendment #1 - Phase 1 Reclaimed Water System. doc
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