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Minutes 10-11-00MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA, ON WEDNESDAY, OCTOBER 11, 2000 AT 6:30 P.M. PRESENT Gerald Broening, Mayor Ron Weiland, Vice Mayor Bruce Black, Commissioner Charlie Fisher, Commissioner William Sherman, Mayor Pro Tem Josh Aguila Al DeMarco I. Call To Order ALSO PRESENT Lindsey Payne, Board Attorney Dale Sugerman, Assistant City Manager Quintus Greene, Director of Development Mayor Broening called the meeting to order at 6:40 p.m. All members were present. II. Agenda Approval Motion Commissioner Black moved for approval. Motion seconded by Mr. DeMarco and carried unanimously. III. Presentations None IV. Approval of Minutes - Regular Meeting, September 13, 2000 Motion Motion seconded by Commissioner Vice Mayor Weiiand moved for approval. Black and carried unanimously. V. Unfinished Business A. Update on Ocean Avenue Promenade Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida October 11, 2000 A copy of the Ocean Avenue Newsletter was distributed to the members. Mr. Greene reported that Mr. Sugerman had prepared the Newsletter and is now the Project Manager. It is anticipated that the Newsletter will be prepared on a regular basis. Mr. Greene asked Mr. Sugerman to give an update on the project. Mayor Broening asked about the status of Mr. Frantz LaFontant in relationship to the project. Mr. Sugerman stated that Mr. LaFontant had been designated Project Coordinator and will be on the job everyday. However, the City Manager requested that someone with more experience in these types of projects be placed in charge, which resulted in Mr. Sugerman becoming Project Manager. Commissioner Fisher requested that the Newsletter be sent out on a monthly basis and Mr. Sugerman stated it is intended to be a monthly newsletter. Commissioner Black inquired when Ocean Avenue would be down to one lane. Mr. Sugerman reported that a decision was made by the downtown merchants that instead of keeping one side open eastbound from 1st Street to Federal Highway, they"would like to get the work done in the 500 Block all at one time and as quickly as possible. The merchants decided that they would like to have the 500 Block worked on first, complete the 500 Block and then open it up. Thereafter, it will be one way from 1st to 4th for the duration of the project. At next week's construction meeting, Mr. Sugerman will find out how long it would take to complete the 500 Block. This information will be included in next month's newsletter. Mr. Aguila inquired if the contractor was present at these meetings? Mr. Sugerman stated that the contractor, the sub-contractors, engineers, inspectors, as well as Mr. Sugerman and Mr. LaFontant and any other necessary staff members attend the weekly meetings. Also, an agenda is prepared and minutes are taken. Vice Mayor Weiland inquired about the possibility of a change order due to the amount of asphalt, which needs to be dug up being greater than expected. Mr. Greene stated that the contractor anticipated two inches of asphalt, but there may be a change order if the conditions are significantly more than what was anticipated. Nothing further on this has been discussed to date. Mr. Sugerman reported that there would be a change order for construction work under the railroad, which would have resulted in an additional $27,000. However, Mr. Sugerman stated he contacted the railroad and was successful in getting the railroad to stay with the original plan. Further, Mr. Sugerman anticipates that there will be more change orders because this is the older section of the City and it is unknown what is underground. 2 Meeting Minutes ~ ' Community Redevelopment Agency Boynton Beach, Florida October 11, 2000 Commissioner Fisher asked if it was possible to get an ETA for the merchants in the 500 Block considering the holiday season is coming up. Mr. Sugerman stated as soon as a date is available, he will include it in the newsletter. It could be possible that this date will be known within two weeks. B. Update on Marina Project Mr. Greene reported that all of the agreements are in place and the City has fulfilled its part of the agreement with the abandonment of Casa Loma Boulevard. Mr. Greene stated that he has spoken with the principals of the project. Negotiations between Mr. Garcia and Mr. Jarvis are still ongoing. There are two outstanding permits for the Marina Project that are scheduled to expire on October 17th and they will be extended. Vice Mayor Weiland inquired if it was known when work would begin on Casa Loma Boulevard. Mr. Greene said that the permit has already been pulled, but he is not certain when the work would begin. The permit allows the contractor to begin work within six months. Commissioner Fisher asked about the time line on the incentives. Commissioner Black thought that the time lines had been pushed back while the lawsuit was pending. Mr. Sugerman noted that the developer shall complete the improvements to Casa Loma Boulevard as depicted on the site plan by May 7, 2001. The developer shall complete all Phase 1 construction improvements depicted on the site plan, which include the marina improvements, the retail shells and restaurant #1 shell on or before January 1,2002. Further, Mr. Sugerman read that if Phase 1 improvements are completed prior to January 1,2002, the City's lien of $770,528.00 shall be reduced to $192,582.00. Failure to complete the entire project on or before January 1, 2003 shall result in the forfeiture of the incentives granted by the City. The dates cited by Mr. Sugerman are the revised dates. C. CRA Budget Mr. Greene pointed out that the budget being presented tonight is different from previous budgets. Mr. Greene spoke with Ms. Reese regarding the $151,000 that was discussed at the last meeting and it was determined that this was not the CRA's money. The budget presented today is the beginning fund balance and the ending fund balance from the Tax Increment Fund (TIF). The other funds were funds of various projects that occurred within the CRA area, but they were not CRA projects. Therefore, as of September 30, 1999 the beginning fund balance was $637,096 and over the past year $261,389 has been added in TIF 3 Meeting Minutes .... Community Redevelopment Agency Boynton Beach, Florida October 11, 2000 taxes. After adding in the interest and deducting expenses, there is an ending fund balance of $720,690. Commissioner Fisher requested that at the next CRA meeting a 5-year matrix be provided of TIF funds that have been collected. Mr. Greene will follow through on this. Mr. Sugerman noted that there was a mathematical error in the budget submitted and that the ending fund balance in fact should be $872,623. After reviewing the figures, members concurred that this was the correct figure. Mr. Greene noted that the CRA needs a key project to bring in some major money. Also, since the CRA is moving toward becoming an independent CRA it needs to start looking at property acquisition strategically so that the City can be in a position to negotiate with the development community. Delray Beach is a good example of this and that City has been able to use acquired property in negotiating with the development community. Mayor Broening also feels that the issue of raising the height limitation is going to have to be addressed. Mr. Greene said that staff is preparing a request for proposals to look at the zoning in progress for the Federal Highway corridor. One thing that staff is looking at is rather than changing the height and placing specific limitations, it might be better to consider a height setback package. This would mean if you go up 100' feet, you must have a certain setback. This would avoid the canyon effect without having a rigid definition for height. Mr. Aguila hopes that this will be in effect within six months and Mr. Greene stated that this is anticipated within that time frame. VI. New Business Mr. DeMarco said that he has been approached by people who claim that the new bridge is 2" too long. Mr. Sugerman stated this is not true and that these rumors have been circulating for a long time. Mr. Aguila asked Attorney Payne .if she had an opportunity to research his question on when the CRA sunsets. Attorney Payne said that she could not find anywhere in the statute that stated the CRA lasts for 15 years. Attorney Payne stated that the statute does limit the funding mechanism to 30 years, but that does not apply to the life of the agency itself, Mr. Aguila stated that these discussions have taken place in Delray Beach and Attorney Payne stated she would contact Delray Beach to pursue the matter further. With regard to the Parking Authority question, Attorney Payne stated there is no Parking Authority in Boynton Beach because it was never established. Mr. Greene agreed with Attorney Payne and noted in the Central Business District commercial parking facilities are prohibited. There is no distinction, however, 4 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida October 11, 2000 between public and private parking and this is something that should be clarified. Commissioner Fisher inquired if this should be pursued at next month's meeting and Mr. Greene felt that would be beneficial to discuss it further at that time. Commissioner Black asked if there is any land being considered for purchase along Federal Highway. Mr. Greene stated that they have been looking at various options and will be making recommendations in the future. With regard to adding members to the Agency, Mr. Greene reported that his office has contacted people who previously submitted applications the last time, but were not selected. All those people expressed a continued interest in serving. Also, staff will be looking to recruit others to be added to the pool of applicants. Members all agreed that the construction taking place downtown is a positive happening and should attract private individuals into the area. VII. Public Audience None VIII. Other None IX. Adjournment There being no further business, Commissioner Black moved to adjourn, which was seconded by Commissioner Fisher. The meeting properly adjourned at 7:20 p.m. Res pectfully submitted, Barbara M. Madden Recording Secretary (one tape)' 5