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Minutes 02-09-00MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY MEETING HELD IN' COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, WEDNESDAY, FEBRUARY 9, 2000 AT 6:30 P.M. PRESENT: Gerald Broening, Mayor Henderson Tillman, Vice Mayor William Sherman, Mayor Pro Tern Nellie Denahan, Commissioner Ron Weiland, Commissioner I. CALL TO ORDER Mayor Broening called the meeting to order at 6:37 p.m. I1. AGENDA APPROVAL Motion Vice Mayor Tillman moved to approve the Agenda. Commissioner Denahan, which carried unanimously. PRESENTATIONS III. None IV. ALSO PRESENT: Nicholas Igwe, Assistant City Attorney Quintus Green, Director of Development/CRA APPROVAL OF MINUTES - January 12, 2000 Motion Vice Mayor Tillman moved to approve the minutes of the January 12, 2000 meeting. Motion seconded by Commissioner Denahan, which carried unanimously. V. PUBLIC AUDIENCE Mayor Broening announced the public audience. No one in the audience wished to speak and Mayor Broening closed the public audience. VI. UNFINISHED BUSINESS A. Parking Study - Third Draft Review Motion seconded by MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February9,2000 Mr: Quintus Greene stated that representatives from McMahon and Associates who performed the City's shared parking analysis were present tonight to' make a presentation. Mr. Greene requested they take the podium. Mr. Joe McMahon, President of McMahon and Associates, with offices at 2240 Woolbright Road, Boynton Beach, Florida said he would be making a power point presentation on the shared parking analysis tonight. Mr. McMahon presented a map of the City that identified the areas that were included in the shared parking study. The focus of the analysis was to examine different alternatives, Also, existing parking requirements were assessed, which included the marina project area, and how that project might affect future demands for parking. The requirements for parking ih accordance with code were compared against supply. The study looked to the future in terms of assumed development and. redevelopment of certain areas of the City. Finally, a number of recommendations for consideration will be made to the City Commission. The purpose of tonight's presentation is to obtain feedback on the report and also to consider accepting the report. What is Shared Parkinq? Shared parking is a utilization of parking spaces where two or more land uses might be complimentary. Usually, residential parking uses have demand for night parking and in the daytime there is demand for retail and office uses. The parking study also took into consideration the variable land uses by hour, day and/o r season. Mr. McMahon reviewed the map of the Study area, which was divided into ten sub-areas and each area was looked at individually and as a whole. The number of existing parking'spaces were looked at and then a number of required parking Spaces was established, per City Code requirements and the requirements for shared parking analysis. This includes the Madna development with 50% approved reduction in parking spaces. The study assumes that all the parking spaces would be available for shared parking and this may understate the need for additional parking spaces. Comparing the existing and Code required parking, without the Marina prOject, the number of parking spaces required is 3,799 spaces, 3,078 of which are existing spaces, or a deficit of 721. Mr. McMahon pOinted out that the 390 parking spaces for marina uses should really be 490. Therefore, the 49 spaces shown as a surplus becomes a deficit of 51. An additional 100 spaces will be required to accommodate the existing marina dive boats. In this study area 2 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February9,2000 there is a need for 821 spaces and with the Marina Project, this increases to 973. The results of the shared parking area encompassing all ten study areas shows a deficit of 315 parking spaces between 2:00 p.m. and 3:00 p.m. However, the number in reality is 355 spaces, of which 320 are concentrated in the Marina Project. Future Developments Future conditions analysis included a number of expected projects: · Eckerds, · The Civic/Municipal Campus Plan, · Dolphin Restaurant Expansion, and · . The Ocean Avenue Promenade. Future developments assumed that all parking spaces would be available for Shared parking: When the analysis was done according to Code, it was determined that the deficit would increase to 1,081 spaces theoretically speaking. However,-1,000 existing spaces were found, so therefore the situation in the future would remain status quo. Around the intersection of Federal Highway and Ocean Avenue four zones were included in this area and there is a deficit of approximately 1,000 spaces. Levels of Solution · All parking must be available for shared parking. · Shared parking agreements must be reached with vadous suppliers of parking space, for examplethe Ocean Plaza businesses, the Financial Plaza, NationsBank, etc. This has been successful in the City of Boca Raton in solving some of their parking problems. · If demand exceeds supply, the Objective is to avoid spending a great deal of money for parking spaces and parking garages. Therefore, shared parking agreements should be made some distance from the Marina area and shuttles would be needed to transport patrons downtown. The levels of solution require monitoring to determine if the theoretical problems become a reality. If a significant demand arises in a concentrated area, parking structure options need to be considered. Design issues would have to be examined. When it comes to structured parking, the costs are $10,000 to $15,000 per space and considering there may be a deficit of approximately 280 to 300 spaces, the cost 3 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February 9, 2000 could be $3 million to $4 million. There is always the possibly that the 1,000 space deficit could occur in the future. Mr. McMahon suggested that a Parking Advisory Board be established, which would consist of local stakeholders that would report directly to the City Commission and would review projects and provide recommendations. Existing Conditions, Recommendations There is a 280 to 300 space deficit where the Marina Project is being built and the parking situation should be monitored. Shared parking agreements would be mandatory with the adjoining properties. Again, the need for parking structures might surface or the need for a one to two story parking lot. This has the potential of generating additional development and could create a problem; however, it is not necessarily bad news if the City had to deal with these types of problems. Staff asked what the next steps should be and was advised to: Review the City parking code, particularly the 50% reduction requirement. Initiate a monitoring program. Establish a Parking Advisory Board. Pursue the key shared parking agreements in areas with a most likely deficit. Implement the recommendations for the existing and future conditions that were presented. Mr. McMahon concluded his presentation. Mayor Broening noted that currently the 280-space deficit in the Madna project area needs to be addressed. Mayor Broening asked if a parking structure were built, what would be the best area? Mr. McMahon responded that the four zones around the intersection of Federal Highway and Ocean Avenue are the focal points, but the one-quarter mile radius walk to the destinations is an important consideration. Mayor Pro Tem Sherman asked if the proposed parking garages are roofiess? Mr. McMahon said the $15,000 includes enclosed parking, and it must be kept in mind that significant ventilation would be required. MayOr Pro Tem Sherman also asked' if the cost included one or more elevators? Mr. McMahon stated that a 1,000 space garage would contain multiple elevator shaft locations and this is where monitoring the demand would come in to determine this need. Vice Mayor Tillman inquired if the City is ~trying to build character in a particular area, how would you go about this while at the same time adding a large garage? 4 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February 9, 2000 This would detract from the character of the area; or should consideration be given to placing a lot outside the area and utilizing a shuttle service? Mayor Broening requested that Mr. Greene respond to this question. Mr. Greene said this would depend upon specific conditions on site and noted that a parking garage could be multi-functional and could be used for different uses, such as retail, on the ground level. Sometimes, you cannot tell when a parking structure is a parking structure and this would depend upon the specific conditions of an area. Vice Mayor Tillman asked if the board would be in control of the design, or would it be done in bits and pieces? Vice Mayor Tillman also has a concern about the timing of the parking structures versus utilizing shuttles. Mr. Greene responded that the City would want to have a considerable degree of control over the location of the parking structures. Mr. Greene stated that a · parking structure would be in response to a need and not in anticipation of a need. Dale Sugerman, Assistant City Manager approached the podium and stated he read the reports and felt they were slightly different from the presentation and would like some clarification. Mr. Sugerman said that the report stated that current conditions included the Marina Project, the Dolphin Plaza Project, and the Ocean Avenue Project. Mr. McMahon said this was not the case and the existing spaces only included the Marina Project. Mr. Sugerman questioned the figure of 355 at peak with a deficiency and Mr. McMahon stated that was correct for all 10 zones. Mr. Sugerman asked' how the report could assume complete shared parking when in reality there is no complete shared parking. Mr. Sugerman said the report stated that at peak there is a deficit of around ~600+ spaces without shared parking. Mr. McMahon responded that for shared-parking analysis, all spaces were considered available. This was the second analysis thatthey performed and [hat encompassing the 10 zones the City has a 355-space deficit at peak and in the Madna Project zone the deficit was 320. Mr. McMahon pointed out that the other analysis they perfo~ed was using the City code. If the deficit approaches what the City parking code says should be supplied, it could be as many as 600 spaces. Mayor Broening asked if anyone in the audience wished to speak. Mr. Bill Skaggs, owner of the Two Georges Restaurant, said they have been monitoring the situation over the past six'to eight months and his attorney has pictures of Casa Loma Boulevard where every week-end over 250 parked care 5 MEETING MINUTES COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February 9, 2000 have been counted. People are parking on the south side of Ocean Boulevard on other people's property when visiting his restaurant. Mr. Skaggs stated they have purchased the Sea Mist Marina that has approximately 40 boat slips and people are concerned about the parking situation at this location. Mayor Broening asked what the consequences would be if the Madna met 100% of its parking requirements? Mr. McMahon responded that it would add 50% more spaces to that particular project and, according to code, the entire project would require 719 spaces. Mr. Charlie Fisher asked if the 719 spaces needed for the Marina Project were included in the previous figureS? Mr. McMahon said that 719 spaces were not included, but a 50% reduction was included. The parking spaces are based on the 360 required spaces according to code. There being no one else who wished to speak, Mayor Broening closed the public audience. B. Ocean Avenue Promenade Project Update Mr. Greene reported that a public meeting is scheduled for Monday, February 28th at 6:00 p.m. in the Library Program Room. Mr. Greene further reported that the plans for this project are potentially 100% complete and as promised, the plans are being brought back to the community for final review. Mr. Greene pointed out that in the City Hall lobby there are samples of some of the street furniture being proposed for use. Also, a sample light fixture is in front of the Children's Museum for viewing. Mr. Kevin Scully of $cully's Market requested to address the Board and said that Commissioner Weiland, Attorney Cherof, Mr. Sugerman, Mr. Greene, together with himself and his attorney had a meeting on January 13th. Mr. $cully stated that at that meeting he was assured that he would have full access to the front of his store for all the delivery trucks. Mr. Scully stated that he spoke with Mr. Barber of Gee & Jensen and Mr. Barber informed him that nothing had changed and that the trucks would not have access to the store. Mr. Greene stated he has plans to discuss this with Gee & Jensen and he had not' heard this before, .Mr, Scully stated that no one has come to his store to show him where the urban walls would be placed, Mr. Greene said that he has made arrangements to have the location of the urban wall clearly identified on Mr, Scully's sidewalk and this should be completed shortly, Mr. Scully did not feel that the sidewalks down by 6 MEETING MINUTES ,4 COMMUNITY REDEVELOPMENT AGENCY BOYNTON BEACH, FLORIDA February 9, 2000 the madna and coming down the bridge were pedestrian friendly and he would hope that the sidewalks in front of his establishment would be pedestrian friendly. Mr. Greene replied that it is the intent to have all the sidewalks pedestrian friendly. Mayor Broening felt the sidewalks were pedestrian friendly and looked very good. C. Marina Project Update Mr. Greene reported that staff has received revised drawings from Mr. Garcia, which increases the onsite parking to meet the code requirements, and staff is currently reviewing the plans with a view to approving the_plans administratively. D. CRA Budget Included in the agenda packet for review. VII. New Business None VIii. Other None IX. Adjournment There being no further business, Commission Weiland moved to adjourn. Motion seconded by Vice Mayor Tillman. The meeting properly adjourned at 7:30 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one taPe) 7