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Minutes 07-09-07 MINUTES OF THE BOYNTON BEACH SAFETY COMMITTEE MEETING JULY 9, 2007 AT 11:00 A.M., FIRE/POLICE TRAINING ROOM BOYNTON BEACH, FLORIDA PRESENT: Mark Bobich, Chair Chuck Magazine, Acting Chair Catherine Cherry-Guberman, Secretary Ray Altman Craig Clark Angelena Quinn Dorothy Mack Chris Mitchell Jody Rivers Leslie Rogers Barbara Scott Rodney Vicki Pam Welsh Utilities Risk Mangement City Clerk Fire Rescue Library Public Works Human Resources Development Recreation and Parks Communications Police/Code Finance Warehouse City Manager ABSENT: Glendon Morgan (Cathy McDeavitt) Eric Falstad (David Bailey) ITS Golf Course I. Call to Order Chair Bobich called the meeting to order at 11:09 a.m. II. Roll Call The Recording Secretary called the roll and announced a quorum was present. III. Acceptance of Minutes of June 11, 2007 Regular Meeting Consensus There was consensus to accept the meeting minutes as presented. Meeting Minutes Safety Committee Boynton Beach, Florida July 9, 2007 IV. Safety Committee Education and Training Program - "LOTO" Chair Bobich had a video about a program called "LaTa" which stands for LockoutjTagout for Safety. This program was developed by the American Waterworks Association and pertained to the safety of electrical equipment, or any other type of equipment where energy could be retained or released. Water was only once source of energy and the safety concept could be adapted to accommodate other sources of energy, which could be isolated. The video provided definitions, common applications, devices and other elements that could assist in reducing accidents on the job. Highlights included turning off the machine or equipment before commencing work on it. Disconnecting the equipment and the circuits from the power source and locking out the energy sources and operating controls, with a lock that holds the control in the off position was being promoted. The video further explained placing a tag stating only authorized personnel may reconnect the power, operate the controls or remove the tag was beneficial. The video explained how testing to ensure the circuit and equipment were really de- energized was important. Once the work was over, qualified employees could ensure the tools and equipment were removed from the area previously worked on and supervise the removal of the log or tag. The video explained a group lockout procedure could be used. It highlighted the importance of a written energy control program. Training and follow up procedures should be used when servicing equipment. The program should have a scope, purpose, authorization and technology to be used and should detail under what circumstances the program should be implemented and when. Steps for placement, and removal of the equipment should be included. Employees and their agents and contractors should have access to the program and ensuring they would follow the program was paramount. It was noted the video was geared towards water utilities, but the concept was good for other types of utilities. 2 Meeting Minutes Safety Committee Boynton Beach, Florida July 9, 2007 Old Business A. Fire Drills Mr. Clark announced the Library had a false alarm. The building was vacated, but it was not determined what caused the alarm to sound. At City Hall after hours and before a Cemetery Board meeting, the fire alarm sounded twice. It also was not known what caused the alarm to sound. B. Proud to be a Safe Worker Awards None. The members were asked to document employees exhibiting safe work practices. Employees would be appropriately recognized at the safety meetings. C. Departmental Inspections & Safety Meetings The members were asked to please schedule these meetings routinely for their respective departments. D. Defensive Driver Course The members were asked to schedule these meetings routinely for their respective departments. Ms. Quinn noted there was a scheduling problem with Solid Waste because the employees were out on route during the times the course was offered. Ms. Quinn was referred to Risk Management to reserve a date and time that was appropriate for the employees to take all at once and they would be accommodated. E. Incident Review Board Referrals None. Vice Chair Magazine indicated the Safe Worker Award form was on the shared drive. F. Designated Smoking Area, City Hall Chair Bobich explained employees were smoking in the designated area, however, it was now being kept clean. No formal decision had been made by the City Manager on whether to discontinue smoking on City property. The Human Resources Department set up two smoking cessation classes. They were schedule on July 25 from 4-5 and on July 26, from 11-12. Both classes 3 Meeting Minutes Safety Committee Boynton Beach, Florida July 9, 2007 would take place in the City Commission Chamber. Representatives from the Palm Beach County Health Department, and the American Cancer Society would be present. G. Broken Curb and Wheel Stops - Development This item was added due to comments Mike Rumpf, Planning and Zoning Director, had received regarding City property/premises in need of repair. Ms. Quinn would contact Glenda Hall about repairs. H. Smoking Cessation Classes - Human Resources This item was addressed earlier in the meeting. I. Other None. VI. New Business A. Departmental Safety Issues Mr. Altman asked if the committee was interested in starting a near miss accident reporting system. He explained he was aware situations would arise that were potentially life threatening and steps could be taken or training given to avoid them. Additionally a methodology to help identify potential accidents on an anonymous basis could be beneficial. The committee was not opposed to the concept and a form would be put on the shared drive or in the Safety Newsletter. A drop box method could be instituted. Mr. Altman would send out sites and reports for the committee members to review. The near miss system would be used City-wide, not just for City Hall. B. Other None. VII. Announcements None. 4 Meeting Minutes Safety Committee Boynton Beach, Florida July 9, 2007 VIII. Next Meeting Date The next meeting would be on Monday, August 13, 2007 at 11:00 a.m. IX. Adjournment There being no further business, the meeting properly adjourned at 11:44 p.m. C' GlwJ-I~uiJa1A1ZaM Catherine Cherry-Guberman Recording Secretary 071107 5