Agenda 07-31-07
~<tY~T2~ C RA
East Side-West S'lde-Seas'lde Rena',ssance
If any person decides to appeal any decision made by the Board with respect to any matter considered at this meeting, he or she will
need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the appeal is to be based.
eRA Board Special Meeting
Tuesday, July 31,2007
City Commission Chambers
6:30 P.M.
I. Call to Order - Chairman Jerry Taylor
II. Pledge to the Flag and Invocation
III. Roll Call
IV. Agenda Approval
A. Additions, Deletions, Corrections to the Agenda
B. Adoption of Agenda
V. Old Business:
A. Discussion and Approval of Re- Issuance of Ocean Breeze RFP
VI. Adjournment
30YNTON .......~....i.'"......I.!,~............ ) \
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East Side-West S'Jde-Seas'lde Rena'lssance
eRA Board Special Meeting - July 31, 2007
I Consent Agenda I x I Old Business
New Business
Public Hearing
Other
SUBJECT: Re-issuance of the Ocean Breeze Request for Proposal
(RFP)
SUMMARY: At the July 10th CRA Board meeting, CRA staffwas directed to reissue the RFP,
After the meeting CRA staff was contacted by two members of the Commission requesting changes to
the document prior to re-issuance, The attached document reflects the requested changes.
Staff is recommending the following schedule upon approval of the document:
August 1 st
August 8th
September 5th
September 11 th
September 19th
September 21 st
September 21 st
October 9th
Publish the RFP
Preproposal Meeting at the CRA Offices
Proposals Due at the CRA Offices
CRA Staff distributes Proposals to the Selection Committee
Selection Committee Responses due to eRA Staff
CRA Staff completes Selection Committee Rankings
CRA Staff Distributes Rankings & Proposals to CRA Board
Presentation and Selection of Proposal to CRA Board
FISCAL IMPACT:
None.
RECOMMENDATIONS:
Provide staff direction,
r
{{-
T:\AGENDAS. CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2006-2007 Board
Meetings\CRA Board Special Meeting- July 31 20075\OCEAN BREEZE RFP.doc
The Boynton Beach Community Redevelopment Agency
Developer Qualification and Proposal Solicitation
Heart of Boynton -Ocean Breeze Site
City of Boynton Beach, Florida
Project Description
The Boynton Beach Community Redevelopment Agency (CRA) is issuing a request for
qualifications and proposals for the redevelopment of an eight (8)(+1-) acre vacant site
located in the Heart of Boynton community known as the "Ocean Breeze Site".
Proposals must be consistent with recommendations made within the CRA's Heart of
Boynton Community Redevelopment Plan. The Plan's goals are to leverage the publicly
owned real estate asset to support the redevelopment of the area, to increase the
residential opportunities in the area, and to provide quality public enhancements that
improve the recreational, economic, and cultural quality of life for residents. The central
location, proximity to the coastal area, and significant public support creates a
particularly attractive development opportunity.
eommunitv and Economic Setting
The City of Boynton Beach, with a population of about 63,000, is the third largest city in
Palm Beach County, Florida. It is located approximately 45 miles north of Miami and 15
miles south of West Palm Beach. This puts it in the heart of southeast Florida's rapidly
growing tri-county Miami-Dade/BrowardlPalm Beach Metropolitan area.
By virtue of its location, Boynton Beach has direct access to the Intracoastal Waterway,
Interstate 95 and the Florida Turnpike. It also has a market of more than 6 million
people within a two-hour radius and ready access to three international airports, two
major rail lines, as well as the Tri-Rail regional commuter rail system.
The Heart of Boynton is bounded to the west by 1-95, Federal Highway to the east, the
Boynton Beach Canal (C-16) to the north and Boynton Beach Boulevard to the south.
Seacrest Boulevard runs north-south through the center of the community.
The Heart of Boynton Community Redevelopment Plan represents the second of the five-
part CRA plan update. The area consists of approximately 338 acres located immediately
north and west of the historic downtown core of the city. According to the 2000 census,
the area contained 3,193 people, 89 percent of whom were African-American with a
median household income of approximately $27,100.
Given the location, history and demographic makeup of the community, there is a natural
concern that redevelopment would mean "gentrification" and displacement of existing
residents. Therefore, responses to the RFP should address this concern.
Site and Strategic Planning Considerations
All development proposals must include the following:
1. Enhanced streetscapes to encourage pedestrian traffic and encourage
additional private investment.
2. A covered trolley stop at Seacrest Blvd.
3. A site plan that conforms to accepted urban design principles.
4. An affordable housing component, a minimum of twenty percent (20%) of the
project.
Architectural and Design Considerations
The project should include quality architectural design and site development standards
that enhance the area and adjacent neighborhoods. The Heart of Boynton Community
Redevelopment Plan and the Heart of Boynton Master Plans & Schematic Design should
be relied on for design guidance. Proposals that do not adhere to these plans will not be
considered.
Commitment to the Proiect
The purpose of the CRA is to encourage redevelopment and civic improvements in its
designated area. The Community Redevelopment Plan enables the area to generate tax
increment revenue that can be used for a variety of activities associated with the
redevelopment of the Heart of Boynton community. The eRA's Direct Incentive
Programs may be available for developments that meet the program criteria. Proposals
shall include a statement indicating to what extent the Proposal is contingent, if at all, on
the receipt of incentives from the CRA, the City of Boynton Beach, or any other
governmental entity.
Documents Available For Review
To better understand the CRA's objectives, as well as the opportunities and constraints
for redeveloping the site, the following documents are available in electronic format and
may be retrieved from the CRA at: http://www.boyntonbeachcra.com
Heart of Boynton Community Redevelopment Plan
Heart of Boynton Master Plans & Schematic Designs
City of Boynton Beach Ordinance 07-008 (disclosure of lobbying)
All proposals must include a certification by the Proposer that the Proposer has reviewed
the foregoing listed documents and that the Proposal complies with the objective set forth
in those documents.
Submission Criteria
Sealed developer qualifications and proposals must be received by the Boynton Beach
Community Redevelopment Agency at 915 S. Federal Highway, Boynton Beach, Florida
33435, no later than 3:00 p.m. (E.S.T.) on . Faxed proposals will
not be permitted.
The failure to strictly meet this deadline will result in the submittal being rejected
and returned unopened. Any question regarding whether a submittal has been
submitted timely shall be resolved by reference to the time kept at the eRA office by
the eRA's receptionist or other delegated representative for the receipt of the
submittals.
All of the following documents must be submitted or the proposal will not be considered
(original plus twelve (12) copies of all documents and a disk containing the submission
documents):
1. A written general statement of the qualifications of the proposing firm or entity,
including examples of experience with similar projects, as well as background
information on the principals. A copy of the most recent Federal Form 254 should be
provided, if available. If the selected development entity is a public corporation, it may
also be asked to provide copies of its annual report or SEC filings as appropriate.
2. A certificate of good standing from the Secretary of State in which the corporation
does business.
3. A list of team members and their professional qualifications along with a list of
projects on which they have actively participated.
4. A written list of projects developed by the entity including photographs, addresses,
date the project was completed and general project description.
5. A detailed description of the proposed project, with text and graphics. This should
include a schematic site layout plan, proposed density, parking locations, typical floor
plans and elevations. If the project is to be phased, please describe the phasing plan and
timing.
6. List of the number of units and types, including number of bedrooms, rental or for sale
units, etc. Please estimate the number of units and type of units that will meet HUD's
definition of "affordable". Such estimate should not be less than twenty percent of the
total project.
7. A preliminary estimate of the total project cost, including any required infrastructure
costs, along with the types and sources of financing including public subsidy or
incentives (monetary or in kind), if any.
8. Proposer must demonstrate extensive experience with obtaining project-based
subsidies for affordable housing by listing projects and the amount and type of subsidy
utilized.
9. A signed written statement outlining the role a local non-profit eommunity
Development Corporation would play in the proposed development project.
10. A signed written statement committing to using local residents in the development of
the project.
11. A signed written statement to purchase the property indicating the proposed purchase
price along with a statement of willingness to execute a Purchase and Development
Agreement within ninety (90) days of selection if selected as the qualified proposer. Any
Purchase and Development Agreement ("Agreement") will contain performance criteria,
agreements for time limitations for having funding in place and construction to
commence, limitations on transferability or assignability of the Agreement without prior
approval from the CRA, termination provisions for failure to meet the criteria listed and
other provisions to adequately define the rights, duties and obligations of the parties.
12. A signed written statement indicating what percentage of the total units will be
subject to a community land trust to be selected by CRA.
13. A preliminary commitment letter from a credible lending institution to fund the
purchase of the property,
14. Proof of financial capability to complete a project of this scope. Financial information
should be submitted in a separate, sealed envelope or package and marked 'confidential'.
Financial information will be accepted only from the proposing entity.
15. A letter attesting that the respondent has read and understands all procedures of this
RFP.
16. A promotional PowerPoint presentation, consisting of 10 to 15 slides.
17. A list of all individuals who have been engaged to lobby on behalf of the Proposer.
Offering
The CRA is offering for sale an approximate eight acre vacant area (See Attached Site
Map), located along the east and west side of Seacrest Avenue. This site has been
selected for its high visibility and the opportunity to advance the redevelopment of the
community.
It is expected that the new development will compliment (not replicate) the existing
physical characte; of the community. Accordingly, building heights should not exceed
35 feet and the style, color and building materials should reflect the sub-tropical
characteristics of south Florida and the Caribbean (Floribbean).
It is further expected that the development proposals will be consistent with the Heart of
Boynton Community Redevelopment Plan, include additional amenities, as well as
enhance or improve existing community assets. Overriding goals include quality design
through the use of urban design principles, the use of alternative energy sources,
encouragement of various modes of transportation and the provision of affordable
housing.
Respondents are encouraged to exercise creativity in defining a concept that satisfies the
vision of the redevelopment plan, applicable zoning or entitlements, and sound real estate
development practices. Additionally, the proposal shall include the enhancement of
public spaces as indicated in the Heart of Boynton Redevelopment Plan and the Heart of
Boynton Master Plans and Schematic Design.
Zonin2
The current land use designation is High Density Residential and the zoning classification
is Multi-Family (10.8 du/ac). Proposer may request that the property may be rezoned to
Special High Density and Infill Planned Unit Development (20 du/ac).
Process
All proposals shall be preliminarily reviewed by the CRA staff for compliance with the
requirements of submittal. All proposals which fail to meet the submission requirements
shall be rejected by the Executive Director and the proposer notified by certified mail of
the grounds for the rejection of the proposal.
If there are five (5) or less proposals submitted in response to this RFP, the CRA staff
shall evaluate the proposals using the following criteria and submit the staff evaluation to
the Board. The Board will conduct a public hearing, consider the staff evaluation and the
presentations by all Proposers, rank the proposals, and direct that negotiations with the
top ranked Proposer commence.
If there more than five (5) proposals, the CRA staff shall evaluate the proposals using the
following criteria and submit the staff evaluation and a ranking to the Board. The Board
will conduct a public hearing, consider the staff evaluation and the presentations by the
top five (5) Proposers, rank the proposals, and direct that negotiations with the top ranked
Proposer commence.
Whether by committee or Board action, evaluation and ranking of proposals shall be
based upon the following criteria:
1. Ex;perience with development in markets similar to the project area.
2. Ability to proceed immediately from a financial and organizational
perspective,
3. Adherence to the adopted Heart of Boynton Community Redevelopment
Plan
4. Experience in obtaining project-based Florida housing subsidy funds.
5. Project design, amenities and public benefits.
6. Experience with working with local non-profits.
7. Commitment to use local residents in the construction of the project.
8. The percentage of units to be dedicated to the community land trust.
9. Cost of incentives to the CRA or the City of Boynton Beach.
sought by the Proposer.
Proposers will make their presentation before the Board of the CRA. PowerPoint
presentations are required and twenty-five (25) printed copies of the presentation shall be
made available.
Following the public presentations, Proposers will be ranked by the CRA Board, The
CRA and the successful proposer will commence negotiation of a Purchase and
Development Agreement for the land. Should a Purchase and Development Agreement
satisfactory to both parties not be able to be agreed upon within ninety (90) calendar days
of the selection of the successful proposer, the negotiations shall be deemed unsuccessful
and terminated, Upon termination, the CRA shall have the right to initiate negotiations
with the second ranked Proposer or to resubmit the project for requests for proposals.
There are two phases of the RFP process. Phase One commences with the announcement
of the RFP and ends with the submission of proposals. Phase Two begins following
submission of the proposals.
During Phase One of the RFP process all communications from Proposers, whether direct
or indirect, shall be through the CRA Executive Director or her designee. Proposers shall
have no communication, directly or indirectly with members of the CRA Board during
Phase One. Communications to the Executive Director or her designee are exclusively
for clarification regarding procedures and objectives.
During Phase Two Proposers may communicate with members of the eRA Board
provided they do so in compliance with the City of Boynton Beach Lobbying Ordinance,
Ordinance 07-008.
Communication with any individuals in violation of the foregoing restrictions may result
an individual or firm to be disqualified from participating in the development solicitation
when such communication is determined by the Board of the CRA to have materially
affected the RFP process.
All questions or inquiries should be directed to Brightl@ci.boynton-beach.fl.us.
Anticipated Schedule and Sequence of Events:
All dates, with the exception of the Pre-submission and RFP submission dates are
tentative.
Pre-submission meeting:
RFP submission deadline:
Completion of Staff review for compliance with submission requirements:
Submission of CRA staff report to Board:
CRA Board meeting to hear presentations:
Commencement of Negotiations:
Contacts
All correspondence and requests for information regarding the Heart of Boynton
community, in general, and this project in particular, should be directed to:
Lisa Bright
Executive Director
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway
Boynton Beach, Florida 33435
Phone: (561) 737-3256
Fax: (561) 737-3258
bright1@ci.boynton-beach.fl.us
Non-Discrimination
The selected Proposer, its successors and assigns, agree that no person shall on the
ground of race, color, disability, national origin, religion, age, familial status, sex, or
sexual orientation be subjected to discrimination. Should discrimination occur, the CRA
will provide notice to the Proposer of a breach of this condition and thereafter, Proposer
has 15 days to demand arbitration as to the claim of discrimination. The parties will then
mutually agree to an arbitrator and if they cannot agree, the auspices of the American
Arbitration Association will govern. This arbitration is independent of any other actions
being taken by other agencies. However, a finding by any other agency or court that such
discrimination has occurred may be relied upon by the CRA as conclusive proof of a
breach of this provision. If Proposer does not demand arbitration within 15 days, or if
arbitration is conducted and it is determined by the arbitrator that discrimination
occurred, the CRA shall have the right to terminate any such Agreement it has entered
into with Proposer and pursue any and all other lawful remedies.
Protests
Any and all decisions by the CRA Board to modify the schedule described herein,
requests for additional information, reject insufficient or unclear proposals, formulate an
objective point system for review, rate and rank proposals, negotiate agreements,
abandon negotiations, approve agreements, etc., shall be at the CRA's sole discretion and
no protests whatsoever shall be considered by the CRA Board.
Submittal of a reply to this RFP on the part of any all proposers constitutes
acceptance of this policy.
Formation of Contract
The existence of a contractual relationship between the parties is contingent upon the
terms and conditions of the contract being negotiated to the satisfaction of both parties
and the execution of said contract by both parties. The contract documents shall include,
but not be limited to, terms and conditions of this RFP, the submitted proposal inclusive
of qualifications, the negotiated services as agreed by both parties, and the ordering
mechanism.
Permits. Taxes and Licenses
Proposer shall at its own expense obtain all necessary permits, pay all licenses, fees and
taxes, required to comply with all local ordinances, state, and federal laws, rules and
regulations applicable to the business to be carried on under the contract.
Public Records
Florida law provides that records of a public agency shall at all times be open for
personal inspection by any person. Section 119.01, F.S., the Public Records Law,
Information and materials received by the CRA, in connection with a submittal shall be
deemed to be public records subject to public inspection. However, certain exemptions
to the public records law are statutorily provided for in Section 119.07, F.S. If the
Proposer believes any of the information contained in its Submittal of Proposals is
exempt from the Public Records Law, then the Proposer must in its response specifically
identify the material which is deemed to be exempt and cite the legal authority for the
exemption and the CRA will evaluate the material to determine whether it is exempt from
the Public Records Law. Otherwise, the CRA will treat all materials received as public
records.
Public Entity erimes
"A Person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit Proposals, bids or qualifications (as
applicable), in response to a solicitation for said productslservices in support of a public
entity, and may not submit qualifications, a proposal or bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact businesses with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
DrU2 Free Workplace eertification
All Proposers must complete and sign the attached "Drug Free Workplace eertification
by Vendor", and submit it with their Proposals. Failure to do so may result in rejection of
your proposal.
CERTIFICA nON OF DRUG FREE WORKPLACE PROGRAM
I certify the firm of responding to this RFP
maintains a drug-free workplace program, and that the following conditions are met:
(1) We publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in the
workplace; and specifying that actions will be taken against employees for violations of
such programs.
(2) We inform employees about the dangers of drug abuse in the workplace, the
company's policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be imposed
upon employees for drug abuse violations.
(3) We give each employee engaged in providing the commodities or contractual services
included in this RFP a copy ofthe statement specified in Subsection (1).
(4) In the statement specified in Subsection (1), we notify the employee that, as a
condition of working in the commodities or contractual services covered under this RFP,
they will abide by the terms of the statement; and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to any violation of Chapter 893 or any
controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
(5) We impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, by
any employee who is convicted,
(6) We make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements,
Authorized Signature:
Date
Name & Title (typed)
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
Parcell:
A portion of Block C of the Plat of Boynton Hills, Boynton Beach, Palm Beach County,
Florida, according to the plat thereof as recorded in Plat Book 4, Page 51, of the Public
Records of Palm Beach County, Florida, described as follows:
Commence at the Northeast comer of Lot 147 of said Block C; thence South (assumed),
along the East line of said Lot 147, a distance of 20.00 feet to the Point of Beginning;
thence continue South, along the East line of said Block C, 228.36 feet to the Southeast
comer of Lot 134 of said Block C; thence West, along the South line of said Lot 134, a
distance of 100 feet to the East line of Lots 135 and 136 of said Block C; thence South
along said East line and the Southerly prolongation thereof, 189.19 feet to the centerline
of Grand Circle "N", being a curve concave Southwesterly having a radius of 591.65 feet,
(a line radial to said curve bears North 410 04' 57" East); thence Northwesterly, along the
arc of said curve 5,02 feet through a central angle of 00 29' 11" to the intersection with
the Northerly prolongation of the East line of Lot 129 of said Block C, (a line radial to
said curve at the said point of intersection bears North 400 35' 46" East); thence South
along the said Northerly prolongation of the East line of Lot 129, a distance of 57.60 feet
to the Southeast comer of said Lot 129; thence West along the South line of said Lot 129
and the South line of Lot 128, a distance of 150.00 feet to the West line of said Lot 128;
thence North, along said West line, 15.00 feet to the South line of Lots 127 and 126 of
said Block C; thence West, along the said South line of Lots 127 and 126, a distance of
100.00 feet to the West line of said Lot 126; thence North, along said West line, 45.00
feet to the South line of Lots 124 and 123 of said Block C; thence West along said South
line, 100.00 feet to the West line of said Lot 123; thence North along said West line and
the Northerly prolongation thereof, 193.23 feet to the intersection with the Westerly
prolongation of the South line of Lot 141 of said Block C; thence North 760 46' 35"
East, along said Westerly prolongation, 157.99 feet to the West line of said Lot 141;
thence North, along said West line, 101.25 feet to the North line of said Lot 141; thence
North 830 17' 55" East, along the North line of said Lots 141 and 142 of said Block C, a
distance of 75.51 feet to a line 25 feet West of and parallel with the East line of Lot 150
of said Block C; thence North, along said parallel line, 92.44 feet to the North line of Lots
150,149,148 and 147 of said Block C; thence East along said North line, 205.00 feet to
the beginning of a curve concave Southwesterly having a radius of 20.00 feet and a
central angle of 900 00' 00"; thence Southeasterly, along the arc of said curve, 31.42 feet
to the Point of Beginning aforedescribed.
Parcel 2:
Lots 1 through 12, inclusive, Block 1, Palm Beach Country Club Estates, according to the
Plat thereof as recorded in Plat Book 11, Page 43, of the Public Records of Palm Beach
County, Florida; and the South 1/2 of the East 1/2 of Lot 2, of Subdivision of the West
1/2 of the Southeast 1/4 of Section 21, Township 45 South, Range 43 East, according to
the plat thereof, as recorded in Plat Book 1, Page 4, of the Public Records of Palm Beach
County, Florida, LESS the South 125 feet, thereof and LESS the right of way for
"Seacrest Boulevard" as shown on Road Plat Book 5, Page 182, of the Public Records of
Palm Beach County, Florida.
Parcel 3:
Lots 130, 131, 132 and 133, Block "C" "BOYNTON HILLS", according to the
plat thereof, as recorded in Plat Book 4, Page 51, of the Public Records of Palm beach
County, Florida together with vacated portion of N.W. 7th Court, lying adjacent to and
southerly of Lot 130, Block "C" recorded in Plat Book 4, Page 51.
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7 a.m, to 4 p.m, at Two Georges Marina
For infonnation, call 561-736-2717
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Unique Shops, Uve Entertainment, Art Exhibits,
Wine Tasting and Restaurants
1 p.m. to 8 p.m., 640 East Ocean Ave. (across from Marina)
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UAvenue of the Artsu Walking Tour
Fascinating works of art and the stories behind them
1 p.m. to 5 p.m. along Ocean Ave.
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Schoolhouse Children's Museum is sponsoring kids crafts, face painting, entertainment, and
food & drink vendors offered in conjunction with the Boynton Beach Police Deparlment's
uNational Night Out" safety activities. Free give aways!! For infonnotion: www.bbpd.org
1 p.m. to 6 p,m. at the Schoolhouse Children's Museum, 129 East Ocean Ave.
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Live Entertainment, Arts & Crafts Booths, Refreshments, Tournament Awards Ceremony,
and Announcement of Marina Name Change Contest Winner!
1 p.m. to 8 p.m, at Two Georges Marina
FREE Trolley Shuttle! .
www.boyntonbeachcra.com 561.742.6246
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COMMUNITY REDEVELOPMENT AGENCY - ROLL CALL VOTES
( Jer Ta lor Chair
. 0 Jose A. Rodriguez, Vice Chair
Ronald Weiland
Mack McCra
Carl McKo
Ronald Weiland
Mack McCray
Carl McKoy
Jer Ta lor Chair
Jose A. Rodri uez Vice Chair
Mack McCra
Carl McKoy
Jerry Taylor, Chair
Jose A. Rodri uez Vice Chair
Ronald Weiland
s:\cc\wp\minutes\cra\roll call sheets.doc
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