R07-094
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RESOLUTION NO. R07- o~t.f
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A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE TASK ORDER NO. U07-4-3
IN AN AMOUNT NOT TO EXCEED $52,609.00 WITH
CAMP, DRESSER & McKEE, INC., FOR THE INITIAL
DESIGN OF AN ON-SITE SODIUM HYPOCHLORITE
GENERATION SYSTEM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the East Water Treatment Plant currently uses gas chlorine to disinfect
14 the potable water produced at the facility; and
15 WHEREAS, this design effort will produce the necessary plans to obtain a permit
16 for replacing the current gas chlorine system with a system that generates sodium
17 hypochlorite on the treatment plant site; and
18 WHEREAS, during this initial design phase, CDM will confer with the Health
19 Department staff to determine the required number and size of on-site generation units; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon
21 recommendation of staff, deems it to be in the best interest of the citizens of the City of
22 Boynton Beach to authorize execution of Task Order U07-4-3 in the amount of $52,609.00
23 with Camp Dressker & McKee, Inc.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
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"
hereby authorize and direct the approval and execution by the City Manager of Task Order
2 U07-4-3 in the amount of $52,609.00 with Camp Dresser & McKee, Inc., for the initial
3 design of an on-site sodium hypochlorite generation system to be located at the East Water
4 Treatment Plant, a copy of which is attached hereto as Exhibit "A".
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this AL day of August, 2007.
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24 ATTEST:
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CITY OF BOYNTON BEACH
R 0 I - oq L./
ENGINEERING SERVICES TASK ORDER NO. U07- 4-3
I. PROTECT TITLE
City of Boynton Beach
East Water Treatment Plant Disinfection System Upgrade - Preliminary Design and Permitting
II. BACKGROUND
Governmental agencies, such as the Environmental Protection Agency (EP A) and the
Department of Homeland Security, have been strongly encouraging utilities to stop the use of
gaseous chlorine facilities. With the potential health impacts due to accidental exposure and the
increased liability associated with gaseous chlorine, many utilities have considered alternative,
safer disinfection practices. The City of Boynton Beach (City) wishes to convert their existing
gaseous chlorine disinfection system at the East Water Treatment Plant (EWTP) to an on-site
sodium hypochlorite generation system. Camp Dresser & McKee Inc. (hereinafter referenced as
ENGINEER) shall perform the following Scope of Services to complete the Preliminary Design
and Permitting of the EWTP Disinfection System Upgrade Project.
III. CONTRACT REFERENCE
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services RFQ No. 065-2821-03jCJD, Scope A:
Water Plant Expansion and Capacity Replacement.
IV. SCOPE OF SERVICES
The following is a description of the Scope of Services to be provided under this Task Order.
Task 1- Preliminary Design to Permitting Level
The EWTP Disinfection System Upgrade Project will require the following improvements:
. Conversion of chlorination system from chlorine gas to on-site sodium hypochlorite
generation. The on-site sodium hypochlorite generation system equipment may potentially
be procured through a "piggy-back" agreement with another local utility;
. Design of a new hypochlorite storage tank area and brine storage tank structure. This design
will include a secondary containment structure with a salt loading station and water
softening equipment;
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. Design of modifications to the existing chlorine gas building and chlorine gas scrubber area,
including installation of new metering equipment and removal of existing chlorine gas
equipment; and
. Evaluation of the capacity of the existing electrical feed system to EWTP and the increased
load as a result of the proposed on-site generation equipment and metering equipment.
ENGINEER will conduct a kickoff meeting with City staff to discuss design preferences and
permitting requirements. ENGINEER will prepare and distribute minutes for the meeting.
ENGINEER will prepare preliminary design drawings, of which a preliminary list has been
provided in Attachment A. These drawings will be developed to a preliminary design level,
suitable for submittal with DEP Form 62-555.900 entitled" Application for a Specific Permit to
Construct PWS Components." Additional design beyond the necessary permitting design level
is not included in this Scope of Services. ENGINEER will provide five (5) sets of the draft
preliminary design drawings to the City for review.
ENGINEER will conduct a meeting with City staff to review the preliminary drawing set.
ENGINEER will incorporate the comments provided by City staff into a final preliminary
design/ permitting set of documents.
ENGINEER will develop an opinion of probable construction cost based upon the final
preliminary design/ permitting set of documents. ENGINEER will submit a letter summarizing
the probable construction cost to the City.
ENGINEER will also prepare a Basis of Design letter report to describe the proposed
modifications at EWTP. This letter report will be submitted with DEP Form 62-555.900 and will
detail all disinfection design criteria required by Chapter 62-555.320(12) of the Florida
Administrative Code (F.A.C.).
ENGINEER will provide five (5) copies of the draft report to the City for review. ENGINEER
will incorporate any comments provided by the City into a final letter report. Five (5) copies of
the final letter report will be provided to the City.
Task 2 - 62-555 F.A.C. Permitting
This task includes the activities required to permit the construction of the disinfection system in
accordance with Chapter 62-555 F.A.C. This permit application is required by the Florida
Department of Environmental Protection who has delegated the authority to the Palm Beach
County Health Department (PBCHD).
Subtask 2.1 Pre-Application Meeting
ENGINEER will coordinate and attend a pre-application meeting with PBCHD. The City wishes
to determine if the on-site generation equipment may be phased. ENGINEER will review the
requirements of Chapter 62-555 F.A.C. prior to the pre-application meeting and will discuss the
phasing options with PBCHD and the City at the meeting.r
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Subtask 2.2 Preparation of Permit Application
ENGINEER will prepare signed and sealed permit applications meeting the requirements of
Chapter 62-555 F.A.c. for submittal to PBCHD. The letter report developed in Task 1 will be
used for the permit application. Permit application fees are not included in this Scope of
Services. The City will provide all necessary permit application fees.
Subtask 2.3 Response to Request for Additional Information
It is anticipated that PBCHD will provide one (1) request for additional information to the
permit application. ENGINEER will provide the necessary responses to satisfy all questions
asked in one (1) request for additional information.
ITEMS NOT INCLUDED IN THIS SCOPE OF SERVICES
The following Tasks are not included in this Scope of Services; however, the tasks will be
required for eventual construction of the proposed disinfection system modifications at EWTP.
Task 3 - Final Design
This task includes the preparation of drawings and specifications, conducting formal reviews of
the contract documents at certain completion levels, and developing an opinion of probable
construction cost for the design. Specific work products will include three draft contract
document sets during three different levels of completion.
Subtask 3.1 Preparation of Contract Documents
ENGINEER will prepare final construction drawings and specifications suitable for inviting
construction bids for the project. The technical specifications will utilize CSI's sixteen-division,
three-part format. The design shall be complete (as applicable to the Project) site improvements,
building, appurtenances, process and ancillary equipment, accessories, wiring, piping,
foundations, substructures, electrical controls, instrumentation, telemetry, metering, process
equipment and mechanical facilities. The design shall also include detailed drawings,
specifications, tables, charts, schedules, and other documentation as may be necessary for the
Project. The preliminary list of drawings is provided in Attachment A. The list of drawings may
change as the design occurs and the final list will include necessary drawings required to
construct all included improvements to the complete water treatment plant facilities.
Subtask 3.2 Periodic Review of Work Performed
At approximately the 60% and 90% completion levels of the contract documents, the
ENGINEER will submit five sets (5) of progress drafts of the contract documents to the City
staff for review, schedule and conduct a review meeting with City staff, and address
appropriate City review comments.
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Subtask 3.3 Final Contract Document Submittal
ENGINEER will submit five (5) sets of the final contract documents to the City staff one week
prior to the initial bid advertisement for the Project. ENGINEER shall charge contractors,
suppliers, subcontractors, vendors or other buyers a non-refundable fee for each set of Contract
Documents issued for bidding purposes.
ENGINEER shall provide the City an electronic copy of the AutoCAD disk used by ENGINEER
to develop the final contract. The hard copy of the Contract Documents containing the
ENGINEER's professional engineering stamp shall take precedence over the AutoCAD disk.
Subtask 3.4 Probable Construction Cost
ENGINEER will prepare an opinion of the probable construction cost at the 60% and 90%
completion levels for the project. The final estimate of probable construction cost shall be
delivered to the City staff prior to the bid opening.
Task 4 - Permitting Services (Excluding 62-555 F.A.C. Permitting)
ENGINEER will prepare application for permits as may be required and related to the Project.
Permit-related work shall include furnishing required data, drawings and other information
requested to obtain required permits. ENGINEER will submit permit applications to City staff
for review and will meet with the City as required to discuss the City's review comments.
ENGINEER will revise the applications as required and submit to appropriate regulatory
agencies for review and approval. The permits to be obtained by ENGINEER include the
following:
. The construction contractor will be required to obtain a building permit for the Project. The
City's building permit process will require project approval during the design phase. A set
of drawings and specifications will be submitted to the City for review at the 90%
completion level. Three (3) signed and sealed sets of drawings will be submitted to the
Building Department at the start of the bidding process to begin the permitting process.
. The Palm Beach County Department of Environmental Resources Management (DERM)
will require permits for the storage of water treatment plant chemicals (i.e., commercial
grade sodium hypochlorite).
. EP A may require an NPDES Storm water Construction Notice of Intent application and
preparation of a Stormwater Pollution Prevention Plan if any offsite discharges are
anticipated. These plans are required to be submitted by the construction contractor.
ENGINEER will provide drawings and specifications requested by the construction
contractor for the submittal, if applicable.
Task 5 - Services During Bidding
This task includes the provision of conventional bidding services for the EWTP Disinfection
System Upgrade project. Bidding services will include assistance with advertisement of the
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project, coordinating the sale and distribution of non-refundable bidding documents, holding a
pre-bid meeting, attending the bid opening, and reviewing and tabulating the bids. ENGINEER
will respond to questions of prospective bidders and will distribute addenda to the Contract
Documents as necessary. Following receipt of bids, ENGINEER will evaluate the bidders with
respect to cost, experience, ability to construct the work, and small business participation and
will prepare recommendations for award of the contract. Bidding services in general will
include the following:
. Prepare formal advertisement for placement in the legal section of the newspaper by the
City.
. Reproduce and distribute the non-refundable bidding documents to area plan rooms,
interested contractors, subcontractors, and suppliers.
. Coordinate and preside over a Pre-Bid Conference and project site tour.
. Issue addenda as required to clarify the bidding documents.
. Attend the bid opening.
. Evaluate the bids received, tabulate the bids, issue requests for additional information and
submittals from the apparent low bidders, and prepare recommendation of tentative award.
. Prepare three (3) sets of Contract Documents for execution by the contractor and the City.
Task 6 - Services During Construction
ENGINEER will serve as the City's engineering representative during the implementation of
the Disinfection System Upgrade project. ENGINEER will perform periodic inspections to
confirm that the work is being performed according to the Contract Documents, and will make
recommendations regarding periodic payments to the contractor. ENGINEER will review shop
drawing submittals for compliance with the requirements of the Contract Documents. In
addition, ENGINEER will conduct monthly progress meetings with the contractor and provide
written minutes. Record drawings will be updated to conform the design drawings to reflect
actual installed dimensions.
The general services during construction include the following tasks:
Subtask 6-A Contract Administration
Consult with and advise the City and act as its representative as provided in the General
Conditions of the Construction contract.
Subtask 6-B Substitute Materials
Consults with and advise the City as to the acceptability of substitute materials and equipment
proposed by the contractor for those portions of the work for which acceptability is required by
the bidding documents.
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Subtask 6-C Engineers Site Visits
Make visits to the site at intervals appropriate to the various stages of construction to observe as
an experienced and qualified design professional the progress and quality of the executed work
of the contractor and to determine in general if such work is proceeding in accordance with the
Contract Documents. ENGINEER's efforts will be directed toward providing a greater degree of
confidence for the City that the completed work of contractor will conform to the Contract
Documents. During such visits and on the basis of onsite observations, ENGINEER shall keep
the City informed of the progress of the work, shall endeavor to guard the City against defects
and deficiencies in such work and may disapprove or reject work as failing to conform to the
Contract Documents.
Subtask 6-D Shop Drawings Review
Review and approve Shop Drawings and samples, the results of tests and inspections and other
data which the contractor is required to submit.
Subtask 6-E Interpretation/Clarifications
Issue instructions of the City to the contractor; issue necessary interpretations and clarifications
of the Contract Documents, and in connection therewith prepare change orders as required;
have authority, as the City's representative, to require special inspection or testing of the work;
and act as initial interpreter of the requirements of the Contract Documents pertaining to the
execution and progress of the work.
Subtask 6-F Pay Estimate Review
Based on onsite observations as an experienced and qualified design professional and on review
of contractor's applications for payment and accompanying data and schedules, determine the
amounts owing to the contractor and recommend, in writing, payments to contractor in such
amounts.
Subtask 6-G SubstantiaVFinal Completion Inspection
Conduct an inspection to determine if the project is substantially complete, and a final
inspection to determine if the work has been completed in accordance with the Contract
Documents.
Subtask 6-H Monthly Progress Meetings
Conduct monthly progress meetings with the contractor when the work is underway. This task
will include the preparation of agendas, attendance at meetings and the preparation and
distribution of minutes.
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Subtask 6-1 Update Record Drawings
Update the plant's record drawings to reflect changes made to the entire disinfection system at
completion of the project.
Subtask 6-/ Review Change Orders
Provide services in connection with preparing change orders to reflect changes to the
construction project, limited to minor changes requested by the City or contractor. Analysis of
major design modifications, including the preparation of significant Drawing revisions, are not
included, and may require additional authorization.
Subtask 6-K Final Certification
Provide services in connection with preparing final certifications of completion of construction
to appropriate regulatory agencies, as required, at the time of final completion of construction.
This phase of the project runs concurrently with the construction contract period only. In the
event the contractor does not complete the work within the designated contract period,
additional compensation for time-dependent services will be required.
V. ASSUMPTIONS
The City shall provide the following contributions to the work order unless otherwise available
through public resources:
· Copies of all record drawings for the existing site plan and chlorine gas facilities, electronic
format preferred.
· Monthly operating reports for EWTP including chlorine dosing and plant flows;
. Review of ENGINEER work products; and
· The permit application fee for submittal to PBCHD. The fee is not included in this work
assignment.
VI. COMPENSATION FOR SERVICES
The compensation for the work set forth in this Work Order for Tasks 1 and 2 shall be a lump
sum amount of $52,600 as detailed in Attachment B. This fee does not include the permit
application processing fee required by PBCHD. CDM shall submit monthly invoices to the City.
Payments for the lump sum fee(s) shall be based on percent complete of the project, as
supported by written monthly status reports.
VII. DELIVERABLES
· CDM will prepare draft preliminary design drawings and corresponding letter report for
review and comment by the City. CDM will provide five (5) copies of each for review by the
City.
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. Following receipt of the City's review comments, CDM will provide a letter summarizing
the opinion of probable construction cost based upon the preliminary design.
. CDM will provide four (4) copies of the final permit application to PBCHD and five (5)
copies to the City.
. CDM will prepare and submit a response to one (1) request for additional information from
PBCHD in support of the Chapter 62-555 F.A.c. permit application.
VIII. PROTECT SCHEDULE AND COMPLETION DATES
The duration and completion times of all tasks are summarized as follows:
Task
Time to Complete from Notice to Proceed (Working Days)
Task 1 - Preliminary Design
90
Task 2 - 62-555 F.A.C. Permitting (initial submittal)
90
The project as described above will be completed within 90 working days from the time a notice
to proceed is received, pending the review time by PBCHD for the permit application submittal.
The actual time to obtain the PBCHD permit can vary depending upon the reviewers'
comments.
APPROVED BY:
SUBMITTED BY:
:::Z;:EACH
CAMP DRESSER & MCKEE INC.
By:
6lJ(J2J
Kurt Bressner
City Manager
Dated this :13 day of ~ 2007
David L. Collins, P.E., BCEE
Associate
Dated this --'- day of ~ 2007
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CDM
1601 Belvedere Road, Suite 211 South
West Palm Beach, Florida 33406
tel: 561 689-3336
fax: 561 689-9713
RECEIVED
July 31, 2007
AUG 02 2007
BOYNTON BEACH UTILITIES
Mr. Peter Mazzella
Deputy Utilities Director
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33435
Subject:
City of Boynton Beach
East Water Treatment Plant Disinfection System Upgrade
Preliminary Design and Permitting Proposal
Dear Mr. Mazzella:
CDM is pleased to submit this proposal for preliminary design and permitting of the East
Water Treatment Plant Disinfection System Upgrade Project.
CDM appreciates the opportunity to provide this proposal to you and looks forward to
continuing to serve the City of Boynton Beach.
Very truly yours,
J /'.'('
. /nr.l, 1-
YILf
fJx(/)/l{l~.
Amber M. Barritt, P.E.
Project Manager
Camp Dresser & McKee Inc.
AMB/wlb
Enclosures
c: David Collins, P.E., BCEE
David Prah, P.E., BCEE
File: OOOO-DLCNB-MG.BB
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consulting. engineering. construction. operations
CITY OF BOYNTON BEACH
UTILITIES DEPARTMENT
124 E. Woolbright Road
Boynton Beach, FL 33435
561-742-6400
FAX 561-742-6298
LETTER OF TRANSMITTAL
DATE:
August 13,2007
TO:
Judith Pyle, Deputy City Clerk
RE:
August 21 Agenda Item - Resolutions - C 4- Task Order with CDM
TRANSMITTED HEREWITH ARE THE FOLLOWING ITEMS:
Copies
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Description
Signed original task orders
Remarks-Judy -Here are the original task orders. signed by the consultant. Please
call me to discuss if you have questions. Thanks ~
Signature: . . ~d
Peter V. Mazzella
Copy to: File
CITY CLERK'S OFFICE
MEMORANDUM
TO:
Pete Mazella
Utilities
FROM:
Janet M. Prainito
City Clerk
DATE:
August 23, 2007
RE:
R07-094- Engineering Services Task Order No. U07-4-3
Attached for your information and files is one copy of the above mentioned Resolution
No. R07-094 and 2 original fully executed Task Orders. Since this agreement did not
require any additional signatures, I have retained one original for Central file.
Please contact me if there are any questions. Thank you.
~ 'tn. p~
Attachments
S\CC\WP\AFTER COMMISSION\Departmental Transmittals\20'J7\Pete Mazella R07-094.doc