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Minutes 07-24-07 MINUTES OF THE BOYNTOr. BEACH ARTS COMMISSION REGULAR MEETING HELD ON TUESDAY, JULY 24, 2007 AT 6:30 P.M. BOYNTON BEACH CHAMBER OF COMMERCE, BOYNTON BEACH, FLORIDA Present: Barbara Ready, Chair Angela Budano Barbara Lentz Christine Moeller Nubia Richman Halena Wolf Debbie Brookes, Alternate Debbie Coles-Dobay, Public Art Administrator Absent: Cheryl Arflin Alan Burgess, Alternate I. CALL TO ORDER Chair Ready called the meeting to order at 6:33 p.m. II. ROLL CALL OF MEMBERS Self introductions were made and a quorum was present. Matthew Barnes was present and gave a brief presentation. He was interested in serving on the Arts Commission and explained he was an urban planner with prior service on the Planning and Development Board. His wife owned the Pottery Playhouse and had some background in the arts, He was interested in serving on the commission. Maxine Pierson also was present and was interested in serving on the commission. She gave a brief background and explained she was a member of the Palm Beach Playhouse and the Rotary. She was very interested in historic issues. She planned to complete an advisory board application. III. AGENDA APPROVAL Motion Ms. Moeller moved to approve the agenda. Ms. Richman seconded the motion that unanimously passed. 1 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 IV. APPROVAL OF MINUTES Motion Ms. Richman moved to approve the May 22, 2007 meeting minutes as presented. Ms. Lenz seconded the motion that unanimously passed. There was discussion on the Special Arts Commission Meeting Minutes of June 11th. They requested the consensus from the June 11th meeting regarding undertaking a study and analysis to determine whether or not there was a demand for artist space in Palm Beach County, and if so would Boynton Beach be the right location be reflected and shown as a motion made by Ms. Budano and seconded by Ms. Brookes, that unanimously passed. Motion Ms. Richman moved to approve the June 24th minutes. Ms. Lenz seconded the motion that unanimously passed. V. ANNOUNCEMENTS Debby COles-Dobay, Public Art Administrator, announced there was an emailjpress release on the Art Showcase R2ception at the Art Center. The City holds Art Camps throughout the year and they have a reception to showcase the art. She received a letter inviting her to serve as a judge on Wednesday, August 1st at the Arts Center from 5:30 PM to 7:00 PM. Alan Burgess was the alternate member on the Arts Commission. Ms. Coles-Dobay noted he had not attended any meetings and as of this meeting, he would be sent a notice and would be off the board. Ms. COles-Dobay suggested if anyone wanted to move up or down in their position on the board, to write a letter to the City Clerk who would forward it to the Commission. Ms. Coles-Dobay provided art news article clippings from the last month about the Carolyn Sims Memorial. There was also an article about the Old High School and moving forward with the Artspace Study. The press has been positive and theirs was more coverage than usual. The articles appeared in the Boynton Forum, the Palm Beach Post and the Sun Sentinel. Ms. Coles-Dobay was pleased the coverage appeared in major newspapers. Chair Ready announced the Boynton Beach Arts program appeared in the Public Arts Review, which is a broader based publication, and she circulated the article. 2 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 Ms. Brookes attended the master planning workshop for the City of Boynton Beach. She reported there was a good turnout and excellent information was given. They had core breakout groups and the historical groups attended. Ms. Brookes explained 95% of the people were interested in saving the Old High School. They were working with a grass roots group which was separate from the Arts Commission and she reported progress was being made. A flyer was distributed at that meeting. Chair Ready agreed the workshop was excellent and commented the concept of making Boynton Beach a cultural center was discussed. VI. ART IN PUBLIC PLACES (AIPP) MASTER PLAN A. AIPP Mission Statement Ms. Coles-Dobay distributed a Mission Statement. Chair Ready explained the mission statement worked on at the last meeting was not sufficient to cover what was needed for purposes of the master plan. The mission statement was as follows: The Art in Public Places Program is dedicated to enhancing Boynton Beach's economic development. This program integrates public artwork into the architecture, infrastructure and landscape, making Boynton Beach a premier City in Florida in which to live, work and visit. The Art in Public Places Program creates a stimulating cultural environment that reflects and enhances the City's heritage and character. Public artwork vitalizes, enriches and provides focus to cultural interaction, amenities, education, business growth and contributes to a communal sense of civic ownership and pride. Motion Ms. Wolf moved to accept the mission statement. Chair Ready seconded the motion that unanimously passed. B. AIPP Brochure Ms. COles-Dobay distributed a brochure which provided an overview of the program. The new mission statement could be inserted into the brochure as would the Carolyn Sims Memorial, the Art in Development Project and the Avenue of the Arts programs. The board liked the brochure and there was no further discussion. Chair Ready noted the website address should be included in the brochure. C. AIPP Web Site 3 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 Ms. Coles-Dobay announced individuals could visit the website and view the artwork for the Avenue of the Arts. 1. Board biographies Ms. Coles-Dobay distributed member biographies and explained the biographies would be included on the website. She explained if anyone needed to make changes or submit their biographies, to notify her; changes and edits were welcome. D. 06/07 Program review 1. Avenue of the Arts a. Marina Summer Fest Ms. Coles-Dobay distributed a flyer on Marina Summer Fest and a brochure for the Arts Walk. She announced Judy Dempsey was instrumental in distributing flyers from Jupiter to Ft. Lauderdale. i) Booth set-up Information about the booth set-up for Marina Fest was distributed. Ms. Coles-Dobay explained they would have the Carolyn Sims maquette with Mrs. Sims photo, with an information board and brochure about her. There would also be brochures, general information about the Art in Public Places program, the Avenue of the Arts information and the Marina Summer Fest. A banner would be made to hang from the back of the tent. ii) Volunteers The booth set-up form included a sign up sheet for volunteers to service the booth. Ms. Coles-Dobay requested the members select a time they could be present. There was discussion at least two members would need to be at the booth at all times. iii) Art booths Ms. Coles-Dobay announced there was an art vendor booth package available for artists attending the event and setting up a booth. The package included a sign with the booth space assignment number, brochures and thank you letter with feedback form. She announced she would try to obtain a table and chairs from the City. The booth would be right at the entrance and would be difficult to miss. The different kinds of activities and booths, in which the Ocean Plaza participated, would be arts and crafts for kids, 4 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 pottery painting, bowling and a dunk tank from the dive shop. There would be a disc jockey for when the band stops. There would be sculptures, painters, muralists, and some schools represented, comprising the Marina art vendors, and this was facilitated by the Arts Commission and AIPP, along with the launch of the Avenue of the Arts. Two Georges would be having a barbeque and food would be served. There would be a fishing tournament, a beer tent, and an outside bar. The CRA would be handling press releases. The Palm Beach Post would also be writing an article. The article was scheduled to appear the week before the event which would be a real push for the event. Ms. Coles-Dobay would email the final schedule. iv) Avenue Artists Ms. Coles-Dobay reviewed the brochure showing the location and pieces on the Art Walk; a copy is attached to the meeting backup. She anticipated the last pad and installation of art would be completed by the last week in August to the first week in September. b. September i) Increase budget ii) Brochure iii) Event 2. Carolyn Sims a. July 2 workshop - review name selection Ms. Coles-Do bay reviewed a memo and explained at the last workshop there was discussion to name the piece "Eternal Vision" and the words, "inspiration, love, strength, unity" and "dedicated" be inscribed in the granite on the base. At the next workshop they would write the copy for the dedication statement for Carolyn Sims. Motion Ms. Richman moved to accept the name for the piece and the inscription on the base. Ms. Wolf seconded the motion that unanimoLJsly passed. b. Grand Opening Celebration This item would be discussed at a later meeting. 5 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 a. Dr. Mote - Call to Artist proposal selection panel Ms. Coles-Dobay explained Dr. Mote operated a wellness and rehabilitation facility and wanted to have a fountain in the front. A Call to Artist was issued and she was looking for a selection panel to review the submissions. Ms. Brookes, Ms. Moeller, Chair Ready and Ms. Wolf volunteered to sit on the panel. Ms. Coles-Dobay would coordinate the time with the developer and notify the panel. The date was set for August 8, 2007. b. Leo Urban Miraflor and Aspen Glen Ms. Coles-Dobay distributed a Public Art Information Form for the Miraflor and Aspen Glen development projects and explained the commission needed to determine if Mr. Urban qualified as a publiC artist. The form contained a sketch of the two pieces of artwork he designed to help determine whether his work was acceptable to the commission. The commission reviewed his background. The public art realm had two facets; one common aspect was based on the concept created and sent out to be fabricated. The board was concerned who could be considered a public artist if they did not manufacture the piece themselves. Motion Ms. Moeller moved to accept Leo Urban as a public artist. Ms. Richman seconded the motion that unanimously passed. The board liked the gazebo concept and noted on the second sketch, the application did not show as much detail as the board would have liked to see. Ms. COles-Dobay read the description which provided informatior on its placement since the board preferred to see where the art would be placed. i. CRA Public Art projects This item was deferred until after the master planning process was completed. c. 07/08 Program Review Heritage Celebration - Present Public Art concept for August 21 committee meeting. Ms. Coles-Dobay explained this event was discussed last year, and they wanted a greater degree of participation in the event. She proposed using the Florida Highwaymen as an educational piece similar to those used in the schools to teach about Florida and its heritage through art. Ms. Coles-Dobay read a short history on the 6 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 group, which originated from the Fort Pierce area. A group of artists eventually formed. Ms. Coles-Dobay thought the concept could be incorporated or introduced into the City programs at the Hester Center, Art Center, or Schoolhouse Museum. The commission could use a large piece of plywood, LUAN or NDL for students or youth to create a public art piece in time for the Heritage Celebration. Ms. Brookes had a Highwaymen piece she would bring to the celebration. The Heritage Celebration would be in February and the next celebration meeting will be August 21, 2007 at the Hester Center from 11-12N. Motion Ms. Lenz moved to present the Highwaymen Public Art program idea to the Heritage Celebration Committee. Ms. Wolf seconded the motion that unanimously passed. Memorial Donation - Wilfred Memorial artwork There was agreement to address this item at the next meeting. VII. Unfinished Business d. Artists Space Study i. Review proposals from companies to perform study ii. Review scope of work iii. Coordinate scope with partners Ms. COles-Dobay distributed additional materials for the commission to review. Ms. Wolf explained she reviewed some of the proposals and found them lacking in electrical and plumbing for equipment such as kilns, and disposal of hazardous materials and chemicals. Ms. Coles-Dobay reviewed a draft of the amenities they could put into a formal format. A draft of the Scope of Work was created and she requested the members review it. Chair Ready questioned where garage parking would be located. It was clarified the features listed in the draft were of items they thought might be requested. Another feature that should be added was how important proximity to good schools was. Darkrooms were not listed, nor facilities for production services. Proposals from four firms were distributed and Ms. Coles-Dobay wanted the commission's input and which one the board would be more comfortable moving 7 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 forward with. Ms. Richman mentioned PMG Associates was expensive and further commented Americans for the Arts had proprietary issues pertaining to copyrights. PMG was thought to be more consulting oriented as opposed to artistic and could do the project in phases. Artspace came in at $7,500 and Americans for the Arts was strictly web based. The other proposal received was from David Zimet. The Artspace proposal was dated April 17, 2007 and their focus was to work with the Community Redevelopment Agency specifically for the old high school. They are making adjustments in their information to separate out the old high school so it was not geared specifically to that location. This would serve as a basic plan of what they would provide and how they would deliver it. At the Special Arts Meeting they discussed they would just survey the artists' space. Ms. Coles-Dobay spoke with Voncile Smith from the Historical Society about what the Arts Commission wanted to move forward with, as well as with the Palm Beach Cultural Council and there was another dollar contributor, the C of C would support they survey as well. There was discussion the Arts Commission had to focus on the arts as opposed to the space. If viable, however, they preferred the old high school be used. Ms. Brookes thought the groups at the special meeting wanted to pursue the feasibility study to save the school. Chair Ready explained the needs assessment/feasibility was to prove that an artist live/ work space was something needed in Boynton. Both of those efforts could dovetail. She thought there was an implied consent that funding would be given for the assessment because those organizations also believed the high school could be a good location. Chair Ready was familiar with Artspace and provided an overview of their background. She explained they had experience in the arts arena. Her opinion was they were qualified to do the project. The members noted Mr. Zimet did not have comparable experience in these types of endeavors. There was agreement Artspace was the first choice and then PMG for the second choice. Artspace and PMG were willing to interact with the community. The members took into consideration the various costs associated with each proposal. Motion Ms. Richman moved to accept Artspace as the first choice for the art feasibility study and PMG and the second choice. Chair Ready seconded the motion that unanimously passed. If there were any major changes to the draft that was being updated and revised, Ms. Coles-Dobay would bring it back to the board for action. 8 Meeting Minutes Arts Commission Boynton Beach, Florida July 24, 2007 iv. Target dates 1. Present to CRA board August 14th 2. Present to City Commission August 21st Ms. Coles Dobay clarified the Arts Commission could draft a letter and make it clear about who what they were trying to accomplish and were not taking a position on the old high school at this time. The Arts Commission would try to get more support from the CRA board, and Ms. Bright, the Executive Director, agreed to put it on the next agenda. VIII. New Business Chair Ready announced they were having a meeting for the Boynton Old School Space (BOSS) on July 31, 2007. IX. Adjournment There being no further business, the meeting properly adjourned at 9:02 p.m. OGJvM{-~a1'1 Catherine Cherry-Guberman Recording Secretary 9