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Minutes 08-28-07 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION REGULAR MEETING HELD ON TUESDAY, AUGUST 28, 2007 AT 6:30 P.M. BOYNTON BEACH CHAMBER OF COMMERCE, BOYNTON BEACH, FLORIDA Present: Barbara Ready, Chair Cheryl Arflin (arrived late) Angela Budano Barbara Lentz Christine Moeller Nubia Richman Halena Wolf (arrived late) Debbie Brookes, Alternate Debbie Coles-Dobay, Public Art Administrator I. CALL TO ORDER Chair Ready called the meeting to order at 6:32 p.m. II. ROLL CALL OF MEMBERS Self introductions were made and a quorum was present. III. AGENDA APPROVAL Motion Ms. Brookes moved to approve the agenda. Ms. Richman seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES - July 24, 2007 Ms. Coles-Dobay requested the following: (1) With regard to the discussion relating to Marina Summer Fest, language should be added noting the activities set forth applied to the Ocean Plaza participation; and (2) language should be added noting the sculptures, painters, muralists and schools referred to the Marina art vendors, and this was facilitated by the Arts Commission and AIPP along with the launch of the Avenue of the Arts. Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 Motion Ms. Budano moved to approve the minutes as amended. Ms. Brookes seconded the motion that passed unanimously. v. ANNOUNCEMENTS A. September 20, 2007, 3:00-7:00 p.m. Woman's Club (open session) The CRA would be conducting another open charrette as part of the downtown Master Plan development on the date and time set forth above. Community members were invited to provide their input and participation by the board was encouraged. Additional information had been posted to the CRA's website. B. Boynton Community Trust The formation of the 501(c)(3) not-for-profit corporation was approved by the City Commission at its August 21, 2007 meeting, after having failed previously. For the record, the board members wished to express their gratitude to the City Commission for having reconsidered this issue. The corporation was established to represent, promote and serve the Boynton Beach community, and would have the ability to pursue grant funding. The corporation would function as a separate entity from the City, and would be comprised of board members, selected by the corporation, who held esteemed positions throughout the City and County. Opportunities could also be provided for the Arts Commission to obtain grant monies. It was noted the late Assistant City Manager Wilfred Hawkins spearheaded the effort to establish the not-for-profit corporation. C. Artist Reception PBI, September 10, 2007, 5:30 p.m.-7:00 p.m. Palm Beach County AIPP Ms. Coles-Dobay had received an invitation to the Artist Reception, and extended an invitation to the board. i) Call to Artists - Temporary Exhibit at Airport, October 3, 2007 Ms. Coles-Dobay also received an invitation to the exhibit noted above, which would provide an opportunity for artists to display their works. The subject of the exhibition was entitled "Ufe1s a Beach," and the program was being organized by Elayna Toby Singer. 2 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 Non-Agenda Item Ms. Coles-Dobay announced her one-year anniversary of employment with the City, as of August 28, 2007. VI. ART IN PUBLIC PLACES (AIPP) MASTER PLAN A. AIPP Outline Ms. Coles-Dobay provided an outline for programs which commenced in the 2006-2007 fiscal year through 2007-2008 fiscal year. The outline provided an overview of the measures taken with regard to the implementation of the various programs, and would be a valuable tool in preparing the Master Plan for the present into the future. The outline was provided as a work in progress for the board's review and discussion at the next meeting. Ms. Coles-Dobay suggested board members e-mail any comments to her. The following suggestions were proposed: (1) Item i. under City Hall Lobby, "Artwork appraisal and insurance," should be modified to read "Artwork, inventory, appraisal and insurance (and this would apply to all such references); (2) under Avenue of the Arts, add fountain preparation; (3) another program should be added to create an artists' database; (4) liability coordination should be added; and (5) an evaluation process should be added to each of the categories. Ms. COles-Dobay noted she would begin assembling a book which would include all of the elements set forth in the outline. The board commended Ms. Coles-Dobay on the outline. Ms. Coles-Dobay referenced the Guidelines and Recommendations, which was assembled in the first year of the program, and which could be used for future planning. Ms. Coles-Dobay would provide a copy to Ms. Brookes. B. '06/'07 Program Review 1. Avenue of the Arts a. Marina Summer Fest i) Recap Ms. Coles-Dobay sent "thank-you" e-mailstotheCRA.Ms. Brookes, and all who participated and contributed to the success of the program. Judy Dempsey helped a 3 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 great deal with marketing and advertising, and the event received a good deal of exposure. The event ran smoothly, despite traffic problems and the heat index. Participants were professional, and booth set-ups were timely. (Ms. Arflin joined the meeting.) Ms. Coles-Dobay solicited feedback from attendees and received positive comments overall. Attendees believed the event was professionally run and the location was good. While this was the first event held over the summer months, traffic was continual. Most attendees expressed the desire to return next year, but felt the event should be held when the weather was cooler. Only one booth attendee expressed dissatisfaction with the turnout. As a participant, Ms. Brookes suggested the event be held at one of the City parks and held during the second week of December, as it would be cooler and items could be purchased for the holiday season. It was also noted, while the event was promoted as an art festival, a vendor sold shoes and sunglasses. It was suggested contracts include a right of refusal in order to preclude misrepresentations from occurring in the future. Ms. Coles-Dobay commented that the event, which was hosted by the CRA, provided an opportunity for the board to launch the Avenue of the Arts program. She advised budget cuts made by the City to the CRA budget would result in the discontinuance of numerous special events. At the present time, however, commitments for 2007-2008 included the December Holiday Parade and Tree Lighting, Oceanfront Park series, and Heritage Celebration. It was not known at this time whether funding would allow for another Marina Fest or other summer event, and it was suggested the board might consider holding an event, utilizing local talent and partnering with local entities. Murals were painted and displayed at the event by two artists for the purpose of promoting the Perry Institute. At the board's request, Ms. Coles-Dobay offered to contact the artists to determine whether they would consider donating or lending the murals. (Ms. Wolf joined the meeting.) b. September i) Approved Increase Budget-Review Cost Analysis ii) Brochure jji) Timing iv) Event At the August 21, 2007 City Commission meeting, Ms. Coles-Dobay requested additional funding with regard to the Avenue of the Arts concrete pads installation, and this 4 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 request was approved. Commissioner McCray had pulled this item from the Consent Agenda for the edification of the public. The question Ms. Coles-Dobay was asked to address pertained to the manner in which the public was educated as to the art and artists. She responded, noting the board had launched the first four artwork installations at the Marina Summer Fest, and the Avenue of the Arts was included in the Marina Fest as well as in a brochure, which afforded the event participants the opportunity of learning about the art and the artists. Additionally, the artists, most of whom were well established, were present to answer any questions. Ms. Coles-Dobay also informed the City Commission the board's website would be launched August 31, 2007, including information pertaining to the artists. Additionally, the board produced a brochure which featured biographical data on Avenue of the Arts artists. Included in the packet were the articles featured in The Palm Beach Post and Greater Chamber of Commerce Newsletter pertaining to Avenue of the Arts and the Marina Summer Fest. While the package provided to the City Commission furnished a good deal of information to the City Commission, Ms. Coles-Dobay suggested it would also be helpful to contact the Commissioners, offer to answer any questions they might have, and thank them for their support. With regard to the timing for the construction of the six additional pads, the sites were marked, and the pad construction will commence the week of September 1, 2007. Thereafter, the remaining artwork would be scheduled to be installed the weeks of September 17 and September 24, 2007. The plaques would be produced and installed within the same timeframe. Lastly, Ms. Coles-Dobay discussed a concept relating to the Avenue of the Arts Celebration. The thought would be to celebrate the positive growth in Boynton Beach, including the development projects in the CRA district, the expansion and opening of the library, the Intracoastal Park Clubhouse, the Carolyn Sims Community Center and Wilson Park. Avenue of the Arts could be used as a catalyst to bring these subjects together in a celebration, and to attract people to Boynton Beach. Ms. Coles-Dobay communicated with Vivian Brooks, CRA Planning Director, who will discuss with CRA staff the feasibility of working with the board, and setting a date for the event (October 5, 12 or 19, 2007). Community leaders, businesses, the press, the City, advisory boards, CRA staff, entities and stakeholders in the community would be targeted to participate in the celebration. The celebration would be by invitation and Ms. Coles- Dobay suggested locations which included the Marina Village, Woman's Club or Civic Center. A trolley tour could be offered as well. Ms. Coles-Dobay suggested business attire be recommended and hors d'oeuvres, wine and beer could be served. Board discussion included the advantages and disadvantages of holding the celebration in conjunction with an established event, such as Season of Peace, and the location for the celebration. A suggestion was to hold it at the Woman's Club, to provide exposure 5 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 for those who were not familiar with the beauty of the building, as well as utilizing the building for art displays. As it is unlikely funds would be received in less than two months, it was suggested if the event was held in conjunction with the Season of Peace, which is an established event, it would be more successful than holding a separate event. Ms. Coles-Dobay indicated that she would prefer to do a separate event, and invite the movers and shakers of Boynton Beach. The Chamber and the CRA could put up a science board touting what their group was doing. It was pointed out that the Season of Peace was open to the general public, whereas the board's event would target a more specific group. There was a suggestion that the Woman's Club be used as a venue for arts programs and to help promote the Woman's Club. The date of October 19th was suggested. Motion Ms. Budano moved to accept the idea and move forward. Ms. Richman seconded the motion. Ms. COles-Dobay felt it was important that this event promote and highlight the different areas of the City in a very positive manner. Invitations should include advisory boards, fire, police, etc. The budget for the event should be shared, and discussions on specifics, including using the Trolley at the overtime cost for an evening event were discussed. Vote The motion passed unanimously. A special meeting will be set after Ms. COles-Dobay provides additional information to the committee. Mr. Rick Beau Lieu, former Arts Commission member, entered the meeting at 7:56 p.m. Mr. Beau Lieu had offered a piece of artwork as a donation in memory of Wilfred Hawkins. Placement of the bronze artwork in the Library Lobby was suggested as this was one of Wilfred's favorite projects. A specific description of the bronze piece was presented for review. Installation and securing of the piece would be included in the donation. 6 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 Motion Ms. Arflin moved to accept the artwork by Rick Beau Lieu. Ms. Richman seconded the motion that passed unanimously. 2. Carolyn Sims a. Bust with Family The Sims family visited Mr. Varga's studio to review and approve the bust. The family determined that there should not be any changes to the artwork. Each family member's fingerprints were imprinted in the base of the bust. This event was filmed. b. Grand Opening Celebration Ms. Coles-Dobay had scheduled a meeting for September 11, 2007 with Recreation and Parks to discuss the event. "Eternal Vision" would be the name. A suggestion was made to use large spotlights to draw people to the event. There was discussion on speakers and specifics, and how to enlighten people as to the manner in which the foundry developed the piece. The target date would be January 12, 2008 for the grand opening. The Recreation and Parks Department would be responsible for the catering costs. Motion Ms. Budano moved to support the Carolyn Sims Public Art Memorial Celebration following the outline submitted on August 28, 2007, with details to follow at other planning sessions. Ms. Richman seconded the motion that passed unanimously. 3. Development Projects a. Leo Urban Miraflor and Aspen Glen The approval of Frank Varga, as artist, was sought. The development, Aspen Glen, was not gated and was publicly accessible. Motion Ms. Arflin moved to accept that Leo Urban will use Frank Varga as the artist and fabricator for both the Miraflor and Aspen Glen projects. Ms. Budano seconded the motion that passed unanimously. 7 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 b. Dr. Mote Wellness and Rehabilitation No date or time had been provided to meet. Site plan extensions and the general downward housing market were discussed as reasons for possible delays. Ms. Coles-Dobay discussed the Boynton Town Center. The roundabouts were completed, and the manufacturing of the ten horses should begin next week. C. 107/'08 Program Review · Heritage Celebration - Highwaymen Project Ms. Coles-Dobay presented an outline. The City contributed $100,000 toward the project last year and will not contribute this year. Last year's event was well attended, with some of the events being sold out. The Kool and the Gang concert was very well attended. This year's celebration will be held over two weekends, starting with a VIP Friday night event at the Woman's Club. Saturday's event will be held at the Hester Center and Sunday's event will include basketball. The concerts will be held the following weekend. The public needs to be educated about who the Highwaymen are, and what they represent. Ms. Brookes was offended that the celebration was specific to one group and not the Native American Indian, or other heritages. This complaint arose last year as well. Suggestions were made to expand this celebration and possibly include other heritages next year. Inquiries were made as to how the celebration started and who sta rted it. No action was taken. · Memorial Donation - Wilfred Memorial Artwork This item was previously discussed. · CRA Projects - Marina Redevelopment - '07/,08 The CRA had purchased the Marina and they are moving forward. They are identifying locations at which public art would be displayed. VII. UNFINISHED BUSINESS A. New Artwork Purchase 8 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 1. On-Loan Artwork Program 2. Purchased Artwork City Lobby Program Ms. Coles-Dobay was asked to assist with colors and layout of the lobby. Rick Beau Lieu discussed how the art was researched and chosen, appraisals, and the size of the artwork. He indicated that some of the artwork was placed at City Hall to provide exposure to the artist. Agreements with each artist have been approved and processed by the Legal Office. VIII. NEW BUSINESS A. Dumpster Mural Program Ms. Coles-Dobay explained the manner in which this project would be executed. Criteria included type of art, the number of dumpsters to be used, what the process would be, and whether code ordinances were involved. Enclosed dumpsters would present a different situation. Public Works has agreed to provide up to 20 dumpsters per year. The artist would be responsible for priming the dumpster prior to painting it. Costs to administer the program and for supplies would have to be determined. Ms. Coles- Dobay provided a proposal of this type of program for the board to review. There were two different proposals. One was the volunteer proposal, and the other a paid professional method. Obviously, the volunteer method would be the most cost effective. A suggestion to use students and the school system to assist was discussed. The school system would not oversee the program as funds and resources were limited. Additionally, the project would be difficult to control if the school system was involved. Three members volunteered to oversee the program. Mr. Beau Lieu suggested contacting the "Young Audiences" group. Ms. Budano indicated she was not in favor of this project. It was discussed that this was brought forward from the City Commission and this would be an opportunity to do something helpful. Ms. Richman was concerned about how much time would be involved in this project. There was discussion on the larger picture of the Arts Commission and keeping focused with their mission. It was suggested that this program be attempted with one dumpster prior to committing to the program. Several committee members discussed the issues of style 9 Meeting Minutes Arts Commission Boynton Beach, FL August 28, 2007 of artwork and community feedback on the program. Ms. Budano expressed concern that the committee was going to be involved with a project that was a "personal mission" for a Commissioner and other members would want their personal ideas or artwork for other dumpsters. It was suggested that a "master plan" for the Arts Commission would give the community and the Commissioners an idea of the work they have committed their time to and a better understanding of their mission. They could accept ideas from different areas, but the focus would be the "master plan." IX. ADJOURNMENT Motion Ms. Arflin moved to adjourn, and to table the discussion on dumpsters for another meeting. Ms. Budano seconded the motion that passed unanimously. The meeting adjourned at 9:21 p.m. ~ 9.L-- Stephanie D. Kahn Recording Secretary 10