Agenda 09-18-07
The City of
Boynton Beach
f'/,"::,;:,/"" I~" :1
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
SEPTEMBER 18, 2007
Jerry Taylor
Mayor - At Large
Jose Rodriguez
Vice Mayor
Ron Weiland
Commissioner - District I
Mack McCray
Commissioner - District II
Carl McKoy
Commissioner - District IV
Kurt Bressner
City Manager
James Cherof DISTRI T I
City Attorney
Janet M. Prainito
City Clerk
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GENERAL RULES &. PROCEDURES FOR PUBUC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
. Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
. Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings. "
. Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission - Time limit - Three (3) Minutes
. Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time limit -
Three (3) minutes
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority
vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
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City of Boynton Beach
REGULAR CITY COMMISSION MEETING
AGENDA
September 18, 2007 6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Father Richard Floreck - St. Mark Catholic Church
C. Pledge of Allegiance to the Flag led by Mayor Jerry Taylor
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
1. Second Budget Public Hearing for Fiscal Year 2007/08 Budget
2. Proposed Resolution No. R07-10S Re: Adopting the Final Millage
Rate for Fiscal Year 2007/08
3. Proposed Resolution No. R07-106 Re: Adopting the Final Budget
for Fiscal Year 2007/08
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMMUNITY &. SPECIAL EVENTS &. PRESENTATIONS
A. Announcements :
None
B. Community and Special Events:
None
C. Presentations:
None
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Agenda
Regular City Commission
Boynton Beach, FL September 18, 2007
IV. PUBUC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE UMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
V. ADMINISTRATIVE:
A. Appointments
Appointment Length of Term
To Be Made Board Expiration Date
II McCray Bldg. Bd of Adj & Appeals Reg 33 mo term to 12/09 Tabled
Mayor Taylor Bldg. Bd of Adj & Appeals Alt 9 mo term to 12/07 Tabled (3)
I Weiland Bldg. Bd of Adj & Appeals Alt 9 mo term to 12/07 Tabled (2)
II McCray Code Compliance Board Alt 9 mo term to 12/07
III Rodriguez Code Compliance Board Alt 9 mo term to 12/07
I Weiland Community Relations Board Alt 9 mo term to 12/07 Tabled (2)
II McCray Community Relations Board Alt 9 mo term to 12/07 Tabled (2)
I Weiland Education & Youth Advisory Board Reg 21 mo term to 12/08
II McCray Education & Youth Advisory Board Alt 9 mo term to 12/07
III Rodriguez Education & Youth Advisory Board Alt 9 mo term to 12/07
IV McKoy Education & Youth Advisory Board Stu 9 mo term to 12/07
Mayor Taylor Education & Youth Advisory Board Stu N/V 9 mo term to 12/07
III Rodriguez Recreation & Parks Board Alt 9 mo term to 12/07
III Rodriguez Veterans Advisory Commission Alt 9 mo term to 12/07
IV McKoy Veterans Advisory Commission Reg 33 mo term to 12/09
Mayor Taylor Veterans Advisory Commission Alt 9 mo term to 12/07
B. Accept the resignation of Edward Hillery, Jr., an alternate member of the
Planning and Development Board.
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
A. Minutes
1. Agenda Preview Conference - August 31, 2007
2. Regular City Commission - September 4, 2007
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Regular City Commission
Boynton Beach, FL September 18, 2007
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2006-2007 Adopted Budget.
1. Approve a contract with Arbor Tree & Land, Inc. D/B/A ATL Disaster
Recovery. The City will piggyback on the contract from the City of Port
St. Lucie for various services that may be needed for disaster recovery.
The contract is to be utilized on an "AS NEEDED BASIS". All expenses
will be reimbursed through FEMA; therefore, there is no expenditure. The
contract period is from September 1, 2007 through August 31, 2009.
(Proposed Resolution No. R07-107)
2. Award the "Eighteen Month Contract for Property and Casualty Insurance
Program", RFP #068-171O-07/JA to two (2) vendors (Arthur J. Gallagher
& Co. and Wells Fargo) with an annual expenditure of $2,258,448.
(Proposed Resolution No. R07-10B)
3. Approve a contract with West Construction, Inc. of Lake Worth, Florida
for Bid #060-2730-07/0D "CONSTRUCTION IMPROVEMENTS AT JAYCEE
PARK" in the amount of $849,685.86 plus 10% contingency of $85,000.
(Proposed Resolution No. R07-109)
4. Award Bid #065-2821-07/JA, "REPAIRS AND EMERGENCY SERVICES FOR
WATER DISTRIBUTION, WASTEWATER COLLECTION, AND STORM
WATER UTILITY SYSTEMS" to two (2) contractors on an as needed
basis. Contractors are Chaz Equipment Company, Inc., and Madsen/Barr
Corporation.
C. Resolutions
1. Proposed Resolution No. R07-110 RE: Approving the
appointment of the Supervisor of Elections to handle and canvas all City
absentee ballots for the November 6, 2007 General Election, and if
necessary, a Run-Off Election which would be held on November 20,
2007, to represent the Municipal Canvassing Board at all Logic and
Accuracy tests and certify election results.
2. Proposed Resolution No. R07-111 RE: Authorizing
the application and agreement for the Library State Aid Grant.
3. Proposed Resolution No. R07-112 RE: Authorizing
the implementation of "Year 3" of the pay and classification study
conducted by MGT of America for fiscal year (FY) 2007/2008.
4. Proposed Resolution No. R07-113 RE: Dedicating
City owned property on N.W. 4th Avenue (PCN #08-43-45-20-08-000-
0260) as a public right-of-way and surplus property for disposal.
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Regular City Commission
Boynton Beach, FL September 18, 2007
5. Proposed Resolution No. R07-114 RE: Approving and
authorizing execution of an Interlocal Agreement between the City of
Boynton Beach and the Town of Briny Breezes providing for daily police
services to the Town of Briny Breezes through the City of Boynton
Beach's Police Department.
D. Approve the updated Library Long Range Plan for 2007-2010.
E. Authorize the Boynton Beach City Library to donate de-selected books and
audiovisual materials to the Friends of the Boynton Beach City Library. Revenues
will be donated back to the Library and used to purchase new library materials.
F. Authorize the use of $1,000 to the Boynton Beach High School from Mayor
Taylor's Community Investment Fund.
G. Authorize the use of $1,000 to the Boynton Beach HeadStart Program from
Mayor Taylor's Community Investment Funds.
H. Authorize the use of $3,000 for the Police Athletic League from Commissioner
McCray's Community Investment Funds.
1. Authorize the use of $2,000 for the Police Athletic League from Commissioner
McKoy's Community Investment Funds.
J. Authorize the use of $2,000 for MAD DADS of Greater Boynton Beach from
Commissioner McKoy's Community Investment Funds.
K. Authorize the use of $2,000 for the Boynton Regional Symphony Orchestra from
Commissioner McKoy's Community Investment Funds.
L. Authorize the use of $1,000 for the Boynton Beach High School from
Commissioner McKoy's Community Investment Funds.
M. Authorize the use of $1,300 for the Caridad Center from Vice Mayor Rodriguez's
Community Investment Funds.
N. Authorize the use of $1,000 for the Peacemaker Youth Program from Vice Mayor
Rodriguez's Community Investment Funds.
O. Authorize the use of $584 for Save Old Boynton High from Vice Mayor
Rodriguez's Community Investment Funds.
P. Authorize the use of $1,300 for the Woman's Club from Vice Mayor Rodriguez's
Community Investment Funds.
Q. Authorize the use of $1,300 for the Poinciana Elementary School Observatory
Fund from Vice Mayor Rodriguez's Community Investment Funds.
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Regular City Commission
Boynton Beach, FL September 18, 2007
R. Authorize the use of $1,300 for the Boynton Beach High School from Vice Mayor
Rodriguez's Community Investment Funds.
S. Authorize the use of $1,300 for the Boynton Isles Neighborhood Association from
Vice Mayor Rodriguez's Community Investment Funds.
VII. CODE COMPLIANCE &. LEGAL SETTLEMENTS:
None
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
A. Project: HARBOR CAY (SPTE 07-006)
Agent: Sid E. von Rospeunt, Managing Member for Harbor Cay, LLC
Owner: Harbor Cay, LLC
Location: East side Federal Highway; approximately 160 feet north of
Gateway Boulevard.
Descri ption: Request for a one (1) year site plan time extension for Harbor Cay
(NWSP 06-011) approved on May 2, 2006, from May 2, 2007 to
May 2, 2008. (Tabled to September 18, 2007)
B. Project: 444 SW 7th Court (Di Nizo - fence height) (ZNCV 07-004)
Agent: Philip and Dorothy Di Nizo
Owners: Philip and Dorothy Di Nizo
Location: 444 SW ih Court
Description: Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section 4,).1,
limiting maximum fence height to four (4) feet along both road
frontages on a corner lot when the fence is located in front of the
building line, to allow a 2-foot variance, and a six (6) foot high
fence on property zoned R-1-A Single-family residential.
C. Project: 444 SW 7th Court (Di Nizo - accessory building)
(ZNCV 07-005)
Agent: Philip and Dorothy Di Nizo
Owners: Philip and Dorothy Di Nizo
Location: 444 SW 7th Court
Description: Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section 4.B.1.,
limiting an accessory building to the side (interior) or rear yard, to
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Regular City Commission
Boynton Beach, FL September 18, 2007
allow an existing accessory building to be located in the side
corner yard adjacent to the street; and
Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section D.2.b.,
requiring a minimum side corner building setback of 12.5 feet (not
less than one-half the 25 foot front yard setback), to allow a 7-
foot variance, and a side corner building setback of 5.5 feet for an
existing accessory building on property zoned R-1-A Single-family
residential.
D. Project: St. Therese of Liseux Early Learning Center (COUS 07-
002) Dr. Ka Hock Go
Agent: Everett H. Jenner
Owners: Dr. Ka Hock Go
Location: 3452 W. Boynton Beach Boulevard
Descri ption: Request conditional use/major site plan modification approval to
allow conversion of 7,098 square feet of an existing 13,170
square foot office building for a daycare use, on a 2.04-acre
parcel in the C-1 zoning district.
E. Project: Land Development Regulations (LDR) Rewrite - Group 3
(CDRV 07-004)
Agent: City-i n itiated
Descri ption: Group 3 deliverable, pursuant to the LDR Rewrite Work Schedule,
including: Article 5. Minimum Off-Street Parking Requirements;
Article 6. Parking Lot, Vehicular Use Areas, and Loading
Standards; Article 7. Exterior Light Standards; and Article 8. Utility
and Infrastructure Design Standards.
F. Amending Part III of the Land Development Regulations, Chapter I, Article V.
Impact Fees and Dedications revising the definition for residential unit to exclude
hotels, condominium hotel units, extended stay hotel units or timeshares. (1st
Reading Proposed Ordinance No. 07-027)
IX. CITY MANAGER'S REPORT:
None
X. FUTURE AGENDA ITEMS:
A. Discussion of disposition of Old High School
XI. NEW BUSINESS:
A. Discussion on property tax reform referendum
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Agenda
Regular City Commission
Boynton Beach, FL September 18, 2007
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 07-024 Re: Amending the Land
Development Regulations, Chapter 2. Zoning, by the addition of a new
section with provisions and regulations for mobile vendors including
definitions, location restrictions, review and approval procedures and
requirements, and operational rules.
2. Proposed Ordinance No. 07-025 Re: Amending the Land
Development Regulations, Part III. Chapter 2. Zoning, Section 4.B, by the
addition of provisions and regulations for "Open-air pavilions" that will
include pavilions, gazebos and tikijchickee huts, and corresponding
setbacks and size criteria
3. Proposed Ordinance No. 07-026 Re: Amending Article 1 of
Chapter 2, Section 2-13.2 relating to the Community Redevelopment
Agency (CRA) to provide that the City Commission shall be the governing
body of the CRA and the Mayor and Vice Mayor the CRA Chairperson and
Vice-Chairperson
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 07-028 RE: Amending
Article III, of Chapter 18 of Boynton Beach Code of Ordinances, entitled
"Pensions for Police Officers" and amend Section 18-172 providing for
buyback of service.
D. Resolutions:
None
E. Other:
1. Approve proposed settlement of attorney's fees and costs for TJ.
Cunningham, counsel for Blanche Girtman (Parcel No. 105) and appraisal
fees for John Hagan Associates, Inc.
XIII. UNFINISHED BUSINESS:
None
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Agenda
Regular City Commission
Boynton Beach, FL September 18, 2007
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
Agenda 9/18/07 1;00 p.m.
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8
I-OPENINGS
ITEM ..
fClTY OF
BOYNTON BEA(;:!D
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2007/2008
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PROPOSED BUDGET
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2.nd Public Hearing
September 18, 2.007
The City of Boynton Beach
'JFFICE OF THE CITY MANAGER
: 00 E. Boynton Beach EouieijQrd
P.O. Box 31
Boynlorl Beach} Flonda 33425~03] 0
City 1Vlanu9"r s Office. (561) 742-601 C
FAX. (561) 7'12601]
e-mati. city. manager@cl. boyrHon.beaci~F ~lS
www.cl.boYllton-beach.fl. us
To City Commission
From. KUli Bressner, City Manager
Date: July 5, 2007
Subject: Presentation of City Operating Budget for Fiscal 2007 -08 and Financial Operating
Plan for Fiscal 2008-2012
I am pleased to transmit the proposed Operating Budget for Fiscal 2007-08 and a Financial Operating
Plan for Fiscal 2008-2012. The Five-Year Capitallmprovement Program will be presented to the
Commission next month.
This year, the City's budget process has been modified by the impact of property tax refom1
legislation approved in special session last month. Because of these recent changes and the
possibility of further changes after a constitutional amendment in January 2008, our future
projections of revenues are tentative at best. This makes planning programs, services and activities
very difficult to manage. Later in this report is more detailed information on the projected impact of
the approved legislation and the January 2008 referendum, if passed.
Exclusive of construction projects, the total proposed operating budget of the City for 2007 -08 is
increased by 1.5% over the current fiscal year budget. Given payroll and benefit obligations in the
range of 10% (larger due to pension cost increases), supply cost increases averaging 5% and contract
services price increases averaging 5%, this is a moderate budget. As discussed in each fund budget
below. the proposed budget also includes a net reduction of 21.14 positions city wide.
CITY OF BOYNTON BEACH
PERSONNEL ADDITIONS/DELETIONS
2007/08 BUDGET
Reouested Proposed
Oept Position ~ !i2, Amount ~ Amount
GENERAL FUND
Special Events PJJlic Affairs SpeCialist ".:a:an: : '. .:::C;' i,46.531 'j 1.00',1 'LE, 63"1)
City Clerk Off'ce ASS,s~2n: ".lIed i""!' i2C,76S:'
Financial Services A~coun:lng Technicla1 .':a:anl (C.50. i;2:J.756:.
Org. Development DlreclJr. Qrg Deyeic~mer.: /aC2.:l1 ,:1(0) (B4.830) {1 CO) i84.B30'i
City Attorney ,!J,cT,inistrativ8 ,c..ssoc:ste F ,if~,j i050; .:16,945', Ie 50' ~:e.945
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ReQuested Proposed
Qffil Position Status No. Amount No. Amount
GENERAL FUND (Continued)
Police Police Officers Vacant (300) (i61,256)
Police Record Technician Vacant (100) (38,902)
Fire Administrative Associate New 1 00 42,199 100 42,199
Firefighters Vacant (500) (452,155)
Building Building Field Inspector Vacant (100) (59,327)
Planning & Zoning Senior Planner Vacant (1.00) (66,507)
Engineering Engineer Vacant (1.00) (74,697)
Plan Review Analyst I') Filled (1.00) 0 (1.00) 0
Recreation Aquatics Supervisor (Pool) New 100 46,359 1.00 46,359
Lifeguard, Sr. (Pool) New 0.30 11,083 030 11,083
Lifeguards (Pool) New 2.40 77 ,960 2.40 77,960
Recreation Leader (Pool) New 0,84 21,046 0.84 21,046
Recreation Leader Vacant (1.00) (31,434) (100) (31,434)
Recreation Specialist Vacant 1.00 34,073 1.00 34,073
Tennis Professional Filled (1.00) (75,965)
Recreation Manager Filled (1.00) (80,336)
Net Additions/Deletions - General Fund 2.04 52,880 (1321 ) (997,789 )
UTILITIES FUND
Public Water Treatment Painter Vacant (1,00) (36,776 ) (1,00) (36,776)
Utilities Administration Plan Review Analyst (') Filled 0.00 (67,633) 0.00 (67,633)
Stormwater Maintenance Asst. Supervisor, Siormwaier Vacant (1.00) (57,562) /-I,-"i.\ (57,562)
\ I,VVj
Net Additions/Deletions - Utilities Fund (2.00) (161.971) 12.00) (161,971 )
MASS TRANS/T FUND
Mass Transit Supervisor, Transportation Services Filled (1.00) (63,253)
Bus Drivers Filled (348) (1.23) (38,568) (4.93) (175,271 )
Vacant (145)
Net Additions/Deletions -. Mass Transit Fund (1.23) (38,568) (593) (238,524 )
NET ADDITIONS/DELETIONS -. ALL FUNDS (1.19) (147,659) (21.14) (1,398.284 )
('*). Position authorized In General Fund (Engineering)
As noted above, of the 21.14 positions, 3 part-time and 7 full-time current employees would be cut.
All the other cuts are vacant positions. Arrangements will be made to seek alternative employment
at the City, if feasible or outplacement assistance.
The proposed budget calls for a property tax rate decrease from 7.14 mills, inclusive of debt service,
to 6.4803, inclusive of debt service. The proposed budget reflects the statutory roll-back rate of
6.4553 mills, which is the 2006-07 roll-back rate (6.9412) less the mandated 7% reduction for
compounded annual growth. Commission may adopt the 2006-07 roll-back rate of 6.9412 by a
2/3rds vote or retain the current 2006-07 millage rate of 7.10 by a unanimous vote.
2006-07 2007 -08
FINAL RATE PROPOSED
General Fund (Operating Millage) 7.1000 6.4553
Debt Service Fund (Voted Debt Service) 0.0400 0.0250
Total Millage L.llQQ ~
% Reduction 9.03%
ii
. '" - " ........ 'f r ~
The proposed budget does call for water and sewer rate increases as recommended to the
Commission in \llay 2007, The exact structure of the rates is being refined and will be presented to
the City Commission on July 17, 2007. In addition, the City's Solid \Vaste (Sanitation) Fund
includes a $,50 increase in both the single family rate and the multi-family rate, increasing those rates
for 2007 -08 to S; 12,00 and $9,00, respectively. This is the second year of a three-year rate increase
adopted by the CllY Coml11lssioft on September 9.2006 as part of City Ordinance 1\'0, 06-077,
Dwelling 2005/06 2006/07 2007/08 2008/09
Single Family Rates 10,50 11,50 12.00 12,50
Multi-Familv Rates 7,50 8,50 9.00 9,50
The Budget Portion ofthis document is the statutory spending plan that the City Commission must
approve follO\ving review and revision, as appropriate, The Financial Plan portion of the document
is an advisory financial snapshot into the future designed to give the Commission and staffa longer-
range perspective and to assist in fiscal and program planning,
General Fund Budget
The General Fund is the major operations fund of the City including Police, Fire and Public Works
functions. Pursuant to Commission policy of retaining 10% of General Fund operating expenditures
as a reserve, the 2007-08 proposed budget as presented has a deficit of S 1,176,304. The General
Fund is projected to end this fiscal year with estimated revenues above budgeted totals by
approximately $500,000. The estimated expenditures for the 2006-07 fiscal year are projected to be
S 1 ,400,000 under the budgeted amounts. A supplemental report has been prepared to address final
balancing recommendations for the General Fund.
The beginning 2007-08 fund balance in the General Fund will remain above the City's financial
reserve policy of 10% of operating expenses. This amount is projected to be $7,539,067. This is in
addition to an unreserved or un-obligated balance of$17,513, 170 for a total of$25,052,777. This
retlects almost 4 months of expenditures at 2007-08 cost levels.
GENERAL FUND
2005-06 2006-07 2006-07 2007-08
Actual Budget Estimated BudQet
Totai Fund Balance, October 1 $ 21,039,554 $ 25,627.244 $ 25,627,244 $ 25,052,777
Revenues $ 63,731,138 $ 72,340,414 S 72,848,987 $ 74,219,770
Expenditures S (59,143,448) S (74,840,414) $ (73,423,454) S (75,396074)
Fund Balance Appropriated (Reserved) $ 2,500,000
Revenues Over/Under Expenditures $ 4,587,690 $ $ (574,467) S (1,176,304)
Total Fund Balance, September 30 S 25,627,244 S 23,127,244 $ 25,052,777 $ 23,876,473
Reserved Fund Balance (10% of Expenditures) $ (7,307,241) $ (7,484,041) $ (7,539,607) $ (7,5396071
'Jnreserved Fund Balance S 18,320,003 S 15,643,203 $ 17,513,170 $ i6,336,866
It of month operating 3,80
- - -
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This year the assessed value of the City has increased $588,846,824 or 10.62% primarily due to
new construction, which totaled $329,332,390. This is based on the revised data received from
the Palm Beach County Property Appraiser on July 1, 2007. Last year the increase was 32.50%.
CITY OF BOYNTON BEACH
Gross Taxable Values
Fiscal
Year Preliminarv Final $ Increase % Increase
2007/08 6,134,767,687 588,846.824 10.62%
2006/07 5.597.854.355 5,545,920,863 1,373,065,964 32.50%
2005/06 4,235,123,363 4,224,788,391 610,320,900 16.84%
2004/05 3,617,231.257 3,624,802,463 392,795,681 12.15%
2003/04 3,235,600,878 3,232,006,782 335,713,197 11.59%
2002/03 2,901,352,510 2,896,293,585 160,713,185 5.87%
2001/02 2,728,670,323 2,735,580,400 190,581,053 7.49%
2000/01 2,558,831,045 2,544,999,347 94,376,219 3.85%
1999/00 2,474,885,724 2,450,623,128 103,454,389 4.41%
1998/99 2,338,011,460 2,347,168,739 101,227,953 4.51%
1997/98 2,239,259,220 2,245,940,786
Property within the established boundaries of the CRA is included in the above total and has an
assessed taxable value of $999,469,896 for 2007-08, an increase of 18.90%.
Fiscal
Year CRA Portion $ Increase % Increase
2007/08 999,469,896 158,838,418 18.90%
2006/07 840,631,478 303,701,210 56.56%
2005/06 536,930,268 197,314,803 58.10%
2004/05 339,615,465 118,770,309 53.78%
2003/04 220,845,156 105,107,078 90.81%
2002/03 115,738,078 35,238,516 43.77%
2001/02 80,499,562 54,570,378 210.46%
2000/01 25,929,184 3,768,590 17.01%
1999/00 22,160,594 3,517,963 18.87%
1998/99 18,642,631 2,690,853 16.87%
1997/98 15,951,778
Taking into account the City outside the CRA area, the growth of the City's assessed taxable
value for 2007-08 is 7.95%.
City Portion as
Fiscal a % of Total
Year City Portion $ Increase % Increase Assessed Value
2007/08 5,135,297,791 378,074,914 7.95% 83.71%
2006/07 4,757,222,877 1,069,364,754 29.00% 84.98%
2005/06 3,687,858,123 402,671,125 12.26% 87.29%
2004/05 3,285,186,998 274,025,372 9.10% 90.63%
2003/04 3,011,161,626 230,606,119 8.29% 93.17%
2002/03 2,780,555,507 125,474,669 4.73% 96.00%
2001/02 2,655,080,838 136,010,675 5.40% 97.06%
2000/01 2,519,070,163 90,607,629 3.73% 98.98%
1 999/00 2,428,462.534 99.936,426 4.29% 99.10%
1 998/99 2,328,526,108 98,537,100 4.42% 99.21%
1997/98 2,229.989.008 99.29%
iv
- --
II is Interestll1g to note that the overall percentage of assessed value of the City compared with the
CK<\ IS g0ll1g dovm eac11 year. ThIS means that the growth in ne\v construction in the CRA area :5
faster and is outstripping development in other areas. However. with the emergence of the Congress
Avenue CorridoL the growth of assessed value outside the CRA area is expected to be strong fortlle
next four Years.
Looking to next fiscal year, the General Fund is projected to receive $74.2:'1 in revenues. This IS a
S 1.9M or 2.6% increase over Fiscal 2006-07. On the expenditure side, the proposed 2007 -08 budget
totals $75.4M, an increase of $.6M or .70%.
The budget for the General Fund as originally proposed by departments showed a projected deficit of
$3 .54M over revenues. In reviewing the budget, staffwas able to find $2.36M from a targeted cut of
S2.0 M. This affected a number of new personnel requests, adjusted operating programs, cut capital
outlay and deferred several expenses. However, in reviewing these recommendations, I had several
concerns with several cuts that I felt would have an adverse impact on essential service levels.
Therefore, I recommend restoring some of the police and fire cuts but found other areas of
adjustments and revenue to bring the General Fund budget to a situation where there the fund is in a
positive fund balance position. This is covered in a separate report.
On the revenue side for the General Fund, several comments are in order concerning some revenue
sources. On the negative side, property tax reform has resulted in no increase in property tax
revenues over 2006-07. In addition, building and construction related revenues are expected to be
weak next fiscal year. The revenue base for building permits will go down from the estimate of
S5.68M to $S.24M. This is because of an anticipated continued slowdown in construction activity
~oxt fi"r'nl "ear Uisto~ir'alh. the rity has ,-or'oiHor1 tho fo]1o''';n(1";n bui1r1ina ,,",PrrYl;t rp\TpnllPI;:'
11\,..t Cl\."",al)'" .Ll.-l L. Ii\,.. 11)",'- \.....-11. 1.1. .1.\,..I\..'\..I '"Vl....Ll.i...... 1. Vl.LiSJ.. .L.l-.....,Llb.t'-.............~...-.._........__......
2002-03 $ 1.66M
2003-04 $S.02M
2004-0S $6.73M
200S-06 $7.3SM
2006-07 est. $5.68M
Based on our projections, franchise fees will increase by $800,000 over 2006-07 budgeted amounts
while public service taxes will remain relatively flat at the same revenue base essentially from 2006-
07. The same is for state shared revenues. The revenue base for these sources has remained very
close to 200S-06 levels. The change in the property tax regulations has exacerbated the revenue
picture for the City. Given the restricted revenue sources, transfers to the General Fund were
increased by $ 1.275,000: $SOO,OOO from the Utilities Fund, the transfer from Solid \Vaste of
55S0,000 has been restored, and the transfer from the Local Option Gas Tax has been increased
$225,000 based on the recommendation to eliminate the Transportation Fund (Shopper Hopper),
- . ~
"'. ,.."....,__............_~.""'~'"'_...",',;.""""_,...!+J,..;'"''''''"'..;...,~,.,(;-".,.,.\I'~.,...:;--;.>V., "c',',""'"""',
On the expense side several comments are in order for the proposed budget.
Salaries and benefits for 2007-08 are proposed to be SSl.01M, an increase ofS3.0M or 6.16% over
the 2006-07 budget. This includes a net reduction in staff of 13.21 positions at a cost of S; 1 M.
Salary projections include the third year of the salary and pay plan, inclusive ofperfonnance pay, as
well as all existing collective bargaining units and are listed below:
% INCREASE
10/1/2007 4/1/2008
Market Performance Net
SALARIES
Blue Collar 5.00% . 3.00% 6.50% Contract Expires 09/30/07
White Collar 5.00% * 3.00% 6.50% Contract Expires 09/30/08
Regular 5.00% * 3.00% 6.50%
Part-time 5.00% * 0.00% 5.00%
Fire Union 4.62% 5.00% 7.12% Contract Expires 09/30/08
Police Union 3.00% 5.00% 5.50% Contract Expires 09/30/07
Admin. (Contract) 5.00% * 3.00% 6.50%
*5% Increase Recommended by MGT Study; last year of three plan
In addition, benefit costs for health insurance have been budgeted at a 9% increase and pension costs
in the General Fund, including all three pension funds, have increased over $800,000. It is important
to note that 67.7% of the General Fund proposed budget of$ 75. 4M is for personnel related costs.
The Community Investment Program has been reduced in the budget to $SO,OOO or $10,000 for each
member of the City Commission. This was one of many incremental cuts made in discretionary
expense areas. In addition, the Special Events budget has been reduced by $190,000 with the
recommendation that the CRA assume full responsibility for all costs associated with any special
events.
The summary ofthe expenditures are as follows:
2006-07 2007-08
Budget Budget
Salaries & Benefits $ 48,048,522 $ 51,011,443
Operating Expenses $ 12,593,230 $ 13,181,394
Capital Outlay $ 1,290,792 $ 1,200,352
Nonoperating Expenses* $ 12,907,870 $ 10,002,885
$ 74,840,414 $ 75,396,074
*Transfer to CRA (TIF Payment) $ 5,797,605 $ 6,129,284
Attached as Exhibit A is a cost-saving and program initiatives report by stafffor possible changes in
2007-08. This report was prepared as part of the 2007 program inventory that identified 684
program activities. Each of these programs was classified into one of four categories:
vi
- .-
CATEGORIES:
ES: Essential Services Functions that address the safety, survival and
health of the citizens/employees and is
essential to the department's purpose.
SS. Social Service Functions that address the social welfare of the
citizens/employees and serves the
department's purpose.
OS: Discretionary Service Functions that contribute to the well-being,
convenience, and quality of life of the
citizen/employee and services the department's
purpose.
PE: Program Enhancements Functions that enhance the department,
division, or City's primary purpose and services.
Then each of the programs was ranked as to their basis, purpose and value as fo11O\\'s:
RANK the program/project using the following criteria:
-10. Mandated by law
IU
8 Necessary to meet the department's essential purpose
6 Essential to support other service(s) or functions in the City - (explain)
4 Contributes> 50% value to the department's purpose
L Has limited Value i.e. contributes 20%-49% value to the departments
purpose
Note: The numbers 1, 3, 5, 7, and 9 are left undefined to allow for gradations.
Third each program then was reviewed as to possible status and or disposition:
Review Codes
1 Retain in current state
2. Reduce cost
3. Increase revenue
4. Outsource internal
5. Outsource external
6. Improve process/service
7. Privatize
8. Sell
9. Terminate
A copy of this reviev,/ sheet is attached as Exhibit B.
~ ~., ~
Based on the above, I went through all the programs and identified possible program adjustments
that could result in cost savings in each of the program types (Essential, Discretionary and Social
Service). These are attached as Exhibits C, D and E. Most of the program modification
recommendations were derived from the Discretionary programs.
A recap of the program cuts is as follows: (Note - these are not necessary as part of the budget)
4,641,226.00
105,388.00
2,062,367.00
18,947.00
These program adjustments or similar additional cuts will be needed if the "Super Exemption"
referendum passes or if the state legislature continues to modify property tax legislation without
replacement revenues. This will result in a deterioration of City services.
Pension Fund Contribution Impact
In 2006-07 the City hired a pension consultant to help review the short and long-term impacts of
pension costs. This is necessary because the cost of pension contributions continues to climb based
on the factors of, retirements, pay raises, larger staff and investment earnings. These mandatory
costs are for the entire City, though 100% of the Fire and Police Pension Funds are borne by the
General Fund and approximately 56% of the General Employee Pension Fund is borne by the
General Fund.
CITY OF BOYNTON BEACH
PENSION CONTRIBUTION
2007108 BUDGET
2007108 2006107
Pension Pension INCREASE
Pension Plan Contribution Contribution $ Amount %
General Employees $ 3,584.452 $ 2.805,595 $ 778.857 27.76%
% of Covered Payroll 14.37% 12.91%
Police $ 2,565.460 $ 2.464,251 $ 101,209 4.11%
% of Covered Payroti 2758% 31.45%
Fire $ 2,074.830 $ 1,750,025 $ 324,805 18.56%
% of Covered Payroll 25.45% 25.87%
TOTAL $ 8.224,742 $ 7,019.871 $ 1.204,871 17.16%
DISTRIBUTION 2007108 2006107 $ DIFF
GENERAL $ 6.392.828 $ 5.568.810 $ 824,018
WATER & SEWER 953,221 756,460 196,761
GOLF COURSE 134,902 99,351 35,551
SOLID WASTE 324,841 231,722 93,119
PUBLIC ART 440 440
FIRE ASSESSMENT 253,100 214,130 38,970
MASS TRANSIT 14,171 (14,171)
FLEET MAINTENANCE 71,028 57,329 13,699
WAREHOUSE 24,873 24,331 542
COMM IMPROVES 35,281 26,766 8,515
RISK MANAGEMENT 22,233 17,205 5,028
CEMETERY 11,995 9,596 2.399
$ 8,224,742 $ 7,019,871 $ 1,204,871
viii
- .. ..-. ..,.. .
The following is a table showing historic and projected pension fund contributions by the City
Those years where the contributions are low relate to good investment years. Each of the three funds
uses a "smoothll1g" methodology to average out the peaks and valleys 1I11l1Vestment performance
Regretfully, the stock and market perforn1ance for all funds has been erratic since 2001. Investmem
earnings have improved considerably in 2006-07. The Trustees of all three Pension Funds are aware
of the City Commission's concerns and have indicated a willingness to help \\'ith the analysis
future pension costs to the City and participants. Then main interest is to not diminish the value
the pension plan as a tool for employee retention and recruitment.
CITY OF BOYNTON BEACH
RETIREMENT CONTRIBUTIONS BY PLAN
FISCAL YE,A.RS 1999/00 - 2011/2012
General Flrefighers Police Officers % Increase!
Employees Pension Pension Total decrease
1998/1999 $ 1,069,863 $ 349,375 $ 451,378 $ 1,870,616
1999/2000 $ 952,994 $ 245,957 $ 426,129 $ 1,625,080 -14%
2000/2001 $ 686,733 $ 80,559 $ 312,072 $ 1,079,364 .34%
2001/2002 $ 595,970 $ 361,877 $ 379,059 $ 1,336,906 24%
2002/2003 $ 1,039,900 $ 922,724 $ 1,561,703 $ 3,524,327 164%
2003/2004 $ 1,542,574 $ 896,400 $ 1,504,730 $ 3,943,704 12%
2004/2005 $ 2,243,356 $ 1,155,699 $ 1,878,514 $ 5,277,569 34%
2005/2006 $ 2,851,454 $ 1,439,048 $ 2,106,022 $ 6,396,524 21%
2006/2007 $ 2.805,595 $ 1,750,025 $ 2.464.251 $ 7,019,871 10%
2007/2008 $ 3,584,452 $ 2,074,830 $ 2,565,460 $ 8,224,742 17%
2008/2009 $ 3,871,208 $ 2,240,816 $ 2,770,697 $ 8,882,721 8%
2009/2010 $ 4,180,905 $ 2,420,082 $ 2,992,353 $ 9,593,339 8%
2010/2011 $ 4,515,377 $ 2,613,688 $ 3,231,741 $ 10,360,806 8%
2010/2011 $ 4,876,607 $ 2,822,783 $ 3,490,280 $ 11,189,671 8%
However, in 2008 and beyond, the City Commission may be faced with addressing the level of
benefits in the three pension plans and shift away from a defined benefit plan to a defmed
contribution plan, at least for new hires. In addition, continued 100% coverage of pension shortfall
by the City may no longer be possible. This may require a fluctuation in the employee pension
contributions based on pension plan experience.
General Fund Wrap-up
Overall, the General Fund expenditures are projected to be .74% higher than the current fiscal year
budget. This is inclusive of the above-mentioned pension and staff expenses. A breakdown of
expenditure increases are as follows:
2007 -08 %
Budget Increase
Salaries & Benefits ~ 2.962,921 6.17%
Operating Expenses $ 588,164 4.67%
Capital Outlay $ (90,440) -7.01%
CRA Transfer $ 331.679 5.72%
Nonoperating Expenses' $ (3,236.664 ) -45.52%
$ 555,660 0.74%
2006-07 Transfer to CIP - $2,500.000
l~:
Water and Sewer Utility Fund
The Water and Sewer Fund is the largest enterprise fund for the City and includes operation of our
water, sanitary sewer and storn1 water systems for over 110,000 people. The revenues and
expenditures for the operating portion of this fund are at $33.3M. Revenues are projected to increase
by 10% over 2006-07 budgeted totals as a result of the proposed rate increase to users for water and
sewer services. Expenditures will increase by 10% as well primarily due to increases in salary and
benefits for existing employee, the addition of a $1,000,000 transfer to the Utility CIP for future
renewal and replacement costs, and the $500,000 increase in the administrative transfer to the
General Fund. The proposed 2007-08 budget also includes the elimination of three full-time
positions at a savings of$161,971.
UTILITIES FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Unrestricted Retained Earnings, October 1 $ 9,265,231 $ 10,131,340 $ 10,131,340 $ 9,863,214
Revenues $ 29,107,261 $ 30,394,018 $ 28,723,260 $ 33,312,815
Expenditures $ (28,241,152) $ (30,394,018) $ (28,991,386) $ (33.312,815)
Fund Balance Appropriated (Reserved)
Revenues Over/Under Expenditures $ 866,109 $ - $ (268,126) $ -
Unrestricted Retained Earnings, September 30 $ 10,131,340 $ 10,131.340 $ 9,863,214 $ 9,863,214
Golf Course Fund
The Golf Course Fund is also an enterprise fund responsible for the operation of the Boynton Links
Golf Course on Jog Road. The proposed 2007 -08 revenues are projected to increase 8.5% as a result
of proposed increases in player fees. For the daily fee player, the rate for the Championship Course
greens fee, cart, and tax for 18 holes will be $55 per person during high season (Jan-Mar), $45
during the winter shoulder months (Nov, Dec, Apr) and $30 during the summer months (May-Oct).
These prices will focus on the occasional golfer and visitors and they reflect a $4 increase during the
winter season and a $3 increase during the summer season. The Links will again offer an afternoon
discount rate to fill vacant tee times and meet the needs of a larger variety of economic backgrounds.
For the local patron, the Links will again offer the popular Links Club Card for $50 + tax. This card
is designed to reward loyal customers by giving them a $10 discount in the winter season and a $5
discount in the summer season on the above-mentioned prices. These prices will reflect a minimal $1
increase for the Links Club Card holder compared to the rates they are currently paying.
The proposed 2007-08 budgeted expenditures will increase by 8.4% due to increases in salaries and
benefits for existing staff. It is important to note that while budgeted expenditures exceed revenues
by $42,000, this deficit will be funded by existing capital reserves in the Golf Course Fund totaling
$377,851 as of September 30,2006. These reserves have been accumulated to pay for future capital
needs including golf carts, maintenance equipment and course improvements.
x
GOLF COURSE FUND
2005-06 2J06-07 2006-07 2']07 -06
Actual Budget Estimated Budget
Total Fund Balance, October 1 S 617,837 S 571.426 S 571.426 S 715.751
Revenues S 2,551,089 S 2,699,926 S 2,661,947 ~ 2,930,522
Expenditures S (2,497500) S (2,741,826) S (2617,c12) S (2972,522)
Fund Balance Appropriated (Reserved) S 41,9DO S 42,000
Revenues Over/Under Expenditures "- 53,589 S S 44,335 S
Total Fund Balance, September 30 S 671,426 S 629,526 $ 715,761 S 673,761
Reserved for Capital $ (377,851) S (335,951) $ (335,951) $ (293,951 )
Available Operating Balance $ 293,575 $ 293,575 $ 379,810 S 379,810
Solid Waste Fund
The Solid Waste Fund is an enterprise fund for the City's in-house sanitation department that serves
both residential and commercial accounts inside the City. As mentioned previously, the 2007-08
proposed budget includes a $.50 increase in both single family and multi-family rates, raising them lD
2007-0S to $12.00 and $9.00 respectively.
Presented below is a summary of the revenues and expenses for the fund:
SOLID WASTE FUND
2005-06 2006-07 2006-07 2007-08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 1,067,316 $ 1,847,334 $ 1,847,334 $ 2,235,964
Revenues $ 8,611,476 $ 8,395,255 $ 8,790,526 $ 9,069,660
Expenditures $ (7,831,458) (7,936,523) $ (8,401,896) (8,756,085)
Fund Balance Appropriated (Reserved) (458,732) (313,575)
Revenues Over/Under Expenditures $ 780,018 $ $ 388.630 $
Total Fund Balance, September 30 $ 1,847,334 $ 2,306,066 $ 2.235,964 $ 2,549,539
Revenues in the Solid Waste Fund are estimated to be $674,405 higher than budgeted mainly due to
the rate increases and additional interest income resulting from an increase in fund balance. Expenses
are proj ected to increase $S19 ,562 as a result of salary and benefit increase as well as the resumption
ofthe $550,000 transfer to the General Fund that was discontinued in 2005-06 and 2006-07 because
of insufficient revenue and a depleted fund balance. This fund has enjoyed cost efficiencies over the
past three years due to better utilization of equipment and personnel.
Transportation Fund
This enterprise fund is responsible for the operation of the City's bus system, mainly the "Shopper
Hopper" service. This fund substantially is funded by a subsidy of the Local Option Gas Tax. It is
recommended that the program be discontinued and the Local Option Gas Tax revenue totaling
$225,000 be transferred to the General Fund for roadway maintenance activities.
Xl
,-.... ._~_,,,,:">1,,.l'.:1l J>ft ~,"";',;,~."_'i -.~ 'h-i.,.,,_.. ~ ~'li" ~."". '~"'-<'I' 'i!'~ ''M'.~""""~"""""<~".,'"t_i<.j,._,j'''''''",,,,._=,~;,<r'_.'',''''' .
TRANSPORTATION FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 83,195 S 99,644 $ 99,644 $ 128,410
Revenues $ 241,832 S 257,500 $ 258,000
Expenditures $ (225,383) $ (277,151) $ (229,234 )
Fund Balance Appropriated (Reserved) $ 19,651
Revenues Over/Under Expenditures $ 16,449 $ $ 28,766 $
Total Fund Balance, September 30 $ 99,644 $ 79,993 $ 128,410 $ 128,410
Fleet Maintenance Fund
The Fleet Maintenance Fund is an internal service fund responsible for the maintenance and
replacement of the City's vehicle and equipment fleet. Based on the replacement schedule for any
given year, expenditures may increase or decrease significantly. For 2007-08, expenditures are
proposed to decrease by $1.25M or 17.5%. The fund has a projected 2007-08 ending fund balance of
$4.7M, which has been accumulated to pay for replacement vehicles as they reach the end of their
useful life.
FLEET MAINTENANCE FUND
2005-06 2006-07 2006-07 2007-08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 5,006,539 $ 5,904,066 $ 5,904,066 $ 5,056,465
Revenues $ 5,757,389 $ 5,990,063 $ 6,329,146 $ 5,584,524
Expenditures $ (4,859,862) $ (7,158,972) $ (7,176,747) $ (5,905,035)
Fund Balance Appropriated (Reserved) $ 1,168,909 $ 320,511
Revenues Over/Under Expenditures $ 897,527 $ $ (847,601) $ -
Total Fund Balance, September 30 $ 5,904,066 $ 4,735,157 $ 5,056,465 $ 4,735,954
Warehouse Fund
The Warehouse Fund is an internal service fund with operational responsibility for purchase,
delivery and replenishment of common supplies and equipment used by the City, The Warehouse
receives funding from operating departments of the City and achieves cost-savings through quantity
purchase and tight inventory control. Four years ago, the Utility Department's commodities were
brought under the management of the Warehouse operations. The projected expenses for the
Warehouse Fund in Fiscal 2007-08 are $291,316, an increase of5.5% over the 2006-07 budget This
increase is the result of salary and benefit increases for existing staff. The Warehouse operation is a
division of the Financial Services Department.
xii
WAREHOUSE FUND
2005-06 20C'5-07 2006-07 2007 -08
Actual Budqet Estimated Budget
Total "und Balance. Octobec 1 $ 19.199 Si 54.889 S 54.889 Si 62.124
Revenues $ 281.435 $ 276,059 S 277,559 S 291,035
Expenditures $ (245745) Si (276059) S (270,3241 S (296,316)
Fund Balance Appropriated (Reserved) S 5,280
Revenues Over/Under Expenditures $ 35.690 Si S 7,235 S
Total Fund Balance. September 30 Si 54,889 S 54,889 S 62,124 S 56,844
Self Insurance Fund
The Self Insurance Fund is an internal service fund responsible for administration of the City's
insurance coverage, workers compensation and employee safety programs. The deficit in the Self
Insurance Fund was resolved in the 2004-05 fiscal year through hefty fund balance transfers into the
Self Insurance Fund from other operating funds. The fund is operating as planned and the staff has
instituted excellent safety and loss prevention programs to reduce our exposure. While the City saw
an increase in property insurance premiums of over 320% in 2006-07, the market has appeared to
stabilize and increases are currently proj ected in the 10% range for 2007 -08. The projected expenses
for the fund are up by 9% over the prior budget. This is mainly due to expected increases in outside
premiums. Revenues, or internal charges, are up $1.2M or 34%, This is due to the funding shortfall
created in 2006-07 by the huge increase in property insurance which must now be made up by the
various funds within the City in the 2007-08 budget. Below is a summary ofthe impact:
Additional
Funding
FUND Requirement
General $ 660,000
Water & Sewer $ 431,000
Golf Course $ 41,000
Sanitation $ 70,000
$ 1,202,000
SELF INSURANCE FUND
2005-06 2006-07 2006-07 2007-08
Actual Budget Estimated Budget
Total Fund Balance, October 1 S 1,401,085 $ 1,682,130 $ 1,682,130 S 654,632
Revenues $ 2,387,503 S 2,324,004 $ 2,305,004 S 3,526,578
Expenditures S (2,106,458) $ (3,234,243) $ (3,332,502) S (3526,578)
Fund Balance Appropriated (Reserved) $ 910,239
Revenues Over/Under Expenditures $ 281,045 $ - S (1,027.498) S
Total Fund Balance. September 30 S 1,682,130 S 771,891 $ 654,632 S 654,632
)::. l =-
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Boynton Beach Memorial Fund
The Boynton Beach Memorial Fund is the City's operating fund for two cemeteries in the City. The
City staff manages the two cemeteries operated by the City with policy direction by the Cemetery
Advisory Board. Next fiscal year, the Cemetery Fund expects to take $410,500 in revenues and fees
and spend approximately $355,506 in cemetery operational expenses. This will make about $54,994
available for deposit in the Cemetery Trust Fund. As of October 1,2007, the combined balance of
the Trust Fund is expected to be approximately $4.6M.
CEMETERY FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance. October 1 $ 4,310.718 $ 4,488,868 $ 4,488.868 $ 4.640.869
Revenues $ 394.329 $ 459.500 $ 427.500 $ 410.500
Expenditures $ (216.179) $ (274,430) $ (275,499) $ (355.506)
Fund Balance Appropriated (Reserved) $ (185.070) $ (54.994 )
Revenues Over/Under Expenditures $ 178.150 $ - $ 152.001 $
Total Fund Balance. September 30 $ 4,488.868 $ 4.673.938 $ 4.640.869 $ 4.695.863
Local Option Gas Tax Fund
This fund is the receiving fund for the Local Option Gas Tax, which is a state-shared revenue. The
projected revenue from the gas tax is $1,390,000. Funds are used to pay for street maintenance
activities in the General Fund ($875,000), capital improvements to roads and bridges ($800,000) and
audit costs ($1,000). .This amounts to $1,676,000. The shortfall of$286,000 is funded from the
accumulated fund reserves. As mentioned previously, Local Option Gas Tax funds in the amount of
$225,000 previously transferred to the Transportation Fund for local bus services has been added to
the General Fund transfer, which previously totaled $650,000. The fund balance is projected to be
$816,766 on October 1,2007.
LOCAL OPTION GAS TAX FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance. October 1 $ 1.062.971 $ 1.068.776 $ 1.068.776 $ 815.776
Revenues $ 1.357.182 $ 1,436.000 $ 1,385.000 $ 1.390,000
Expenditures $ (1.351.377) $ (1.776,000) $ (1.638.000) $ (1.676.000)
Fund Balance Appropriated (Reserved) $ 340,000 $ 286.000
Revenues Over/Under Expenditures $ 5,805 $ $ (253.000) $
Total Fund Balance, September 30 $ 1.068.776 $ 728.776 $ 815.776 $ 529.776
Community Improvements Fund
The Community Improvements Fund is responsible for providing property and housing
improvements to income-eligible individuals and families. This is an especially important program
in the face of very high land and home prices in the Palm Beach County market area. In addition to
XlV
providing housing rehabilitation and new construction services for clients, the Communll)
Improvements Fund provides home-ownership incentives and assistance for first-tIme homeowners
.\1any families have achieved the dream of home O\vnership \vith the City's programs and
partnerships with other organizations, banks and faith-based community development corporations.
Funding for the Community Improvements Fund comes mainly from two sources: State SHIP Funds
and federal Community Development Block Grant (CDBG) Funds. For the 2007-08 fiscal year, tlm
fund will only account for the administrative costs associated with administering the SHIP and
CDBG grant programs. All direct costs for housing rehabilitations and new construction services
will be pald directly from grant funds and accounted for in the Grant Fund, which is a non-budgeted
fund. Total 2007-08 budgeted expenditures are $404,253, of which S; 1 08,696 will be funded by
CDBG and S 135,261 will be funded by SHIP. This leaves a sh0l1fall ofS; 104,296 that will be offset
by a projected accumulated fund balance of$269,327 at October 1,2006. However, it is clear that
the administrative costs being charged to this fund exceed the funding stream that can legally be
provided by CDBG and SHIP funds. Therefore, future consideration will have to be given to either
reducing staff or funding several positions through the General Fund.
COMMUNITY IMROVEMENT FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 379.699 $ 270,041 $ 270,041 S 269,327
Revenues $ 626,787 $ 264,535 $ 368,326 S 299,957
Expenditures $ (736,445) $ (372,382) $ (369,040) $ (404,253)
Fund Balance Appropriated (Reserved) $ 107,847 $ 104.296
Revenues Over/Under Expenditures $ (109.658) $ - $ (714) $
Total Fund Balance, September 30 $ 270.041 $ 162,194 $ 269,327 $ 165,031
Public Art Fund
The Public Art Fund is a fund established to account for fees from developers to be used by the City
for establishing and enhancing public art through the City. Proposed 2007 -08 revenues are 5212,500
while expenditures are proposed to be $203,868.
PUBLIC ARTS FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ $ (744) $ (744) S 17.130
Revenues S 7.085 $ 1.372.500 $ 189.500 S 212,500
Expenditures S (7,829) $ (517,589) S (171,626) S (203.868 )
Fund Balance Appropriated (Reserved) $ (854.911) S (8,632)
Revenues Over/Under Expenditures $ (744) $ S 17.874 $
Total Fund Balance. September 30 $ (744) $ 854.167 S 17,130 S 25.762
X','
"'-""_""''''''''"'''"'''''''~''''''~ " "ll;lll]' _,"",.."..". """""-,=~"'~~~","'4_<~~_.",~_"""-_~._i"""""....,,.,","'_
Recreation Program Fund
The Recreation Program Fund is a fund established to provide programs based on 100% user fees.
The Fund also transfers $75,000 to the General Fund to assist in funding other Recreation Programs
not covered by user fees.
RECREATION PROGRAM REVENUE FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 46,808 $ 72,549 $ 72.549 $ 72,549
R.evenues $ 634..117 $ 671,100 $ 625,600 $ 727,150
Expenditures $ (608.376) $ (668,648) $ (625,600) $ (706,161)
Fund Balance Appropriated (Reserved) $ (2,452) $ (20,989)
Revenues Over/Under Expenditures $ 25.741 $ $ $
Total Fund Balance, September 30 $ 72.549 $ 75,001 $ 72,549 $ 93,538
Estimated 2006-07 revenues are below budget estimates primarily due to decreased participation or
the cancellation of various budgeted programs, Next year's expenses have been increased to
$706,161 or 5.6%. On the revenue side, this fund is projected to have the revenues of$727,150.
General Obligation Debt Service Fund
This fund is a paying agent fund for the General Obligation Bond Issue that has a final retirement
date of November 2009. The annual debt service cost dropped from $551,291 in Fiscal 2005-06 to
$225,243 in Fiscal 2006-07. In 2007-08, the debt service will drop down slightly to $223,771, and
then to $221,803 in 2008-09 and to $110,192 in 2009-2010. Revenue for the bond issue debt service
comes from property taxes. Based on a projected fund balance of$252, 1 74 on October 1, 2007, the
proposed budget reduces the millage rate from .04 mills to .025 mills, thereby using $63,553 offund
balance to meet the debt service obligation for 2007-08.
2002 GENERAL OBLIGATION DEBT SERVICE FUND
(PROMISSORY NOTE)
2005-06 2006-07 2006-07 2007-08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 236,909 $ 242,4 73 $ 242,473 $ 252,174
Revenues $ 557.978 $ 227,517 $ 236,519 $ 161,618
Expenditures $ (552,414) $ (226.843) $ (226,818) $ (225,171)
Fund Balance Appropriated (Reserved) $ (674) $ 63,553
Revenues Over/Under Expenditures $ 5,564 $ - $ 9,701 $
Total Fund Balance, September 30 $ 242.473 $ 243,147 $ 252,174 $ 188.621
xvi
Public Service Tax Debt Service Fund
This fund is used to transfer a ponion of the Public Service Tax from the General Fund to pay debt
service on bond issues for capital construction projects. By pledging this revenue. the City is able to
borro\v funds at a favorable rate for construction work. This also means that a p0l1ion of the Public
Service Tax is not available for general government services. The City is projected to receive a total
ofS3,372,490 in existing Public Service Taxes in the General Fund. In addition, the balance oCthe
Public Service Taxes ($4,470,410) goes directly to the Public Service Debt Service Fund. This
amounts to 57% of the total Public Service Tax revenue going to debt service. In retum, the eit>
received S 18.3M in bond proceeds in Fiscal 2003-04, S6.8M \vhich was used to refinance bonds and
$11.5M to fund non-utility capital projects. Those funds were deposited in the Capital Improvement
Fund and were to be used for the purchase ofland on High Ridge Road and the Library Project
In October 2006, the City Commission authorized the issuance of a second bond issue for S20.01\1
and these fund were deposited in the Capital Improvement Fund for the completion of the Fire
Station #5, the EOC, Wilson Park and Intracoastal Clubhouse.
While the revenues projected for 2007 -08 total $4,545,410, the debt service obligations for the 2004
and 2006 Public Service Tax Bond issues only total S2,742,296, leaving an excess of S 1,803,114
available for future debt service or to be transferred to the CIF Fund for future capital projects. By
maintaining the current split of 43% General Fund and 57% Public Service Tax Fund, sufficient
funding is in place to fund the proj ected debt service requirements for a $25M bond issue to fund a
ne\V Police Facility at the High Ridge complex.
2004 PUBLIC SERVICE TAX DEBT SERVICE FUND
2005-06 2006-07 2006-07 2007 -08
Actual Budget Estimated Budget
Total Fund Balance, October 1 $ 1,003,146 $ 1.474,100 $ 1,474,100 S 1,949,899
Revenues S 4,441,118 S 4,414,360 S 4,422,900 S 4.545,410
Expenditures S (3,970,164) $ (4,164,360) S (3,947,101) S (4.445,410)
Fund Balance Appropriated (Reserved) $ (250,000) $ (100,0001
Revenues Over/Under Expenditures $ 470.954 $ - $ 475,799 $
Total Fund Balance. September 30 S 1,474,100 $ 1,724.100 S 1,949,899 $ 2,049.899
Fire Assessment Fund
As established in 2001, the Fire Assessment has been used to pay the salaries and benefits for 24
full-time personnel to staff the new Southeast Fire Station, capital improvement costs associated with
Fire Station #2 and #4 and the purchase ofland for Fire Station #5. This fund was originally to be
used to fund the capital improvement costs associated with the construction of Fire Station #5 in the
northeast quadrant of the City. However, given the fact that the fire assessment is scheduled to
sunset in September 2008 and the projected fund balance at October 1, 2007is $2.6M, there will not
be sufficient funding from the last year of the fire assessment to fund the construction ofthe new fire
station. Therefore, S5.84M \vill be transferred from the eIP Fund in 2007-08 and $5.06~1 in 2008-
09 to help fund the Fire Station portion of the Public Safety Complex on High Ridge Road. In
X"''yTl ::...
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addition, all operating costs charged to the fund will be covered by a transferred from the General
Fund totaling $1,955,456. These costs were essentially transferred to the General Fund beginning
last year as evidenced by the $1.7 5M budgeted transfer in 2006-07 budget. Given the uncertainty of
property tax reform and the pending referendum in January, it may be necessary to revisit the
imposition of the Fire Assessment for 2008-09 to help offset the continuing impact to the General
Fund of the 24 firefighters added back as an operating cost to the General Fund. Based on the fire
assessment revenues proposed for 2007-08 of$2.6M, only 75% of that revenue would be needed to
cover the projected 2007-08 operating costs of$1.96M.
CITY OF BOYNTON BEACH
2007/2008 BUDGET
FIRE ASSESSMENT FUND
2005-06 2006-07 2006-07 2007 -08 2008-09
Actual Budget Estimated Budget Budget
Total Fund Balance, October 1 $ 2,258,985 $ 790,837 $ 790,837 $ 2,646,387 $
Revenues $ 2,678,710 $ 6,803,050 $ 4,450,142 $ 10,455,719 $ 5,060,650
Expenditures $ (4,146,858) $ 16,821,650) $ (2,594,592) $ (13,102,106) $ (5,060,650)
Fund Balance Appropriated (Reserved) $ 18,600 $ 2,646,387
Revenues Over/Under Expenditures $ (1,468,148) $ $ 1,855,550 $ $
Total Fund Balance, September 30 $ 790,837 $ 772,237 $ 2,646,387 $ $
Capital Improvement Budget
The Capital Improvement Budget will be presented to the City Commission in early August. There
have been several late changes to the project list that need to be incorporated into the five-year plan.
A special thanks goes to the Budget Review Team of Bill Mummert, Bobby Jenkins and Sue
Moroney for their hard work on the document. Special thanks goes also to the department heads that
went back into their budgets to make additional cuts that I requested.
Cc: Department Heads
KB: 07/01/07,07/04/07
xv i i i
SUPPLEMENT AL INFORMATION
Budget Balancing Memo
July 4,2007
Summary of Memo: With the additional cuts as outlined in this memo, the City's budget is balanced
and the General Fund shows a slight surplus of $677 ,891. lncluded is an option to restore the
"Shopper Hopper" bus system. A total offour full-time and four part-time employees would have to
be either re-assigned to new duties or separated. ---~---_.-~
As a supplement to the main budget memo, this report summarizes efforts to balance the General
Fund. The General Fund as shown in the budget binder, reflects a deficit of$1,] 76,304.
The main changes or program reductions were incremental changes in all departments except that
service cuts in the Police Department ($161,256) and in the Fire Department ($462,155) are
recommended to be placed back in the budget and are reflected in the positive fund balance reported
of $677.981.
Personnel Changes (See table on page ii of Budget Memo)
Personnel changes in the budget a reflect reduction of21.14 positions. Six months ago, we began a
program of not filling all positions. Instead, positions were reviewed on a case-by-case basis filling
only critical skill and essential positions such as police, fire and communications operators. This
created a situation where we have some flexibility and the total number of employees that would be
separated from employment is six full-time and three part-time. All of the position adjustments were
as a result of program reviews and a needs analysis for new facilities. In cases where we needed to
add new staff for new facilities either the employees would be transferred or if new employees with
different skill sets were needed, then the employees would have to be re-trained for new positions,
retire or separate service. The combination of shifting personnel and vacancies leaves four full-time
and four part-time employees facing internal relocation or
Separation. This is out of over 900 full-time employees.
Building and Facility Changes
The proposed budget envisions opening ofthe new Library, Intracoastal Club House, Sims Center
and Pool (Wilson). The budget also envisions closing City Hall in the Mall and conversion of
Madsen Center to offices for Code Compliance as follows:
Library New and Refurbished Building
Sims Center and Pool New Facility
Intracoastal Club House New Facilitv to House Recreation Registration and Training
- ~ ~
Madsen Center Code Compliance to replace trailer
City Hall in the Mall Transfer Recreation Registration to Intracoastal Park and Ctility
Billing to City Hall
XlX
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Budget Cuts and Changes to Balance the General Fund
As noted above, the bound budget has a deficit of $1,176,304. To get to this point, staff
made cuts totaling $2,637,347. This is attached as Exhibit A.
Subsequent to that I made additional revisions to the General Fund by making additional cuts and
restoring two cuts made in police and fire services that I was not comfortable with.
Here is a recap of the changes.
I General Fund Budget Worksheet I !
, ,
1--
-- : General Fund Operatinq Expenses I $ 75,396,074.00 I
I General Fund Revenues ! $ 74,219,770.00 I
I
!
, Over/Under $ (1,176,304.00)1
I
I
i CM's Modifications to Budget to Balance I Runnina Total
Transfer Add Back CIP Transfer of Public Service Debt $ - i$ (1,176,304.00)
Police Add Back 3 Sworn Police Personnel Deferred $ (161,256.00) $ (1,337,560.00)
Fire Add Back Rescue #5 Personnel (Deferred) $ (452,155.00) $ (1,789,715.00)
Fire Add Back Rescue #5 Fleet Maintenance Costs $ (10,000.00) $ (1,799,715.00)
Police Eliminate 3 of 4 PD Un-Marked Units $ 72,000.00 $ (1,727,715.00)
Or9 Dev I Eliminate Additional 00 Career Development Classes 1$ 27,000.00 I $ (1,700,715.00)
Buildnq I Eliminate One Addl Building Insp by Attrition 1/2 vr. 1$ - 1$ (1,700,715.00)
Citv Hall Eliminate Rest of Holiday Bonus (50% cut alreadv) $ 32,606.00 $ (1,668,109.00)
City Comm I Eliminate Board RecoQnition Dinner !$ 12,000.00 $ (1,656,109.00)
City Comm Strategic Plan Implementation - Reduce by 10% $ 12,500.00 $ (1,643,609.00)
City Comm i Federal Lobbyist Service - Eliminate 1vr or CRA Pavs i$ 30,000.00 $ (1,613,609.00)
Police Neigh Serv- Director to YVRP - Salary i$ 65,000.00 $ (1,548,609.00)
Police Neiqh Serv- Director to YVRP - Benefits $ 4,500.00 $ (1,544,109.00)
Police Neiqhborhood Grant Prooram - Furlouoh 2 vrs. i$ 100,000.00 $ (1,444, 1 O~.OO)
City Mar Pub Affairs - Eliminate Printed Resident Guide i$ 10,000.00 I $ (1,434,109.00)
HR Eliminate Service Award Dinner i$ 12,000.00 $ (1,422,109.00)
I I
I
Revenue and Transfer Items !
Revenue 10% Utilitv Tax 1/2 Year 1$ 450,000.00 ! $ (972,109.00)
Revenue Fund Balance Match for 1/2 yr Utility Tax 1$ 450,000.00 i $ (522,109.00)
Transfer Defer Fleet Plan Transfer from General Fund ! $ 1,200,000.00 I $ 677,891.00
I !
Option Add Shopper Hopper Back in Budoet '$ (225,000.00) I $ 452,891.00
xx
Recommendation for 10% Utility Tax
In the past, staffhas recommended imposition of a 10% Utility Tax. The total estimated revenue ]s
$900,000 but for the first year there is a 6-month notification period. Therefore, the fund shows
$450,000 from the utility tax and $450.000 from the un-obligated fund balance. The second year
the program. the revenue \vould be 100% from the utility' tax and the fund balance appropriation 1S
not needed. The chart below shows the impact on various rate payers based on \vater consumptIon.
The water cost includes a projected 100/0 increase in rates effective October 1, 2007.
Water Use! Water Utility \IV aler Use! Water Utility
Month Cost Tax Month Cost Tax
2.000 $ 4.73 $ 0,47 27,000 $ 63.86 $ 6.39
3,000 $ 7.10 $ 0.71 28,000 $ 66.22 $ 662
4,000 $ 9.46 $ 095 29,000 S 68.59 $ 6.86
5,000 $ 11.83 $ 118 30,000 S 70.95 $ 7.10
6,000 $ 14.19 $ 1.42 31,000 S 73.32 $ 7.33
7.000 $ 16.56 $ 1.66 32.000 $ 75.68 $ 7.57
8.000 S 18.92 S 189 33.000 $ 78.05 $ 7.80
9.000 $ 21.29 S 2.13 34,000 $ 80.41 $ 8.04
10,000 $ 23.65 S 2.37 35.000 S 82.78 $ 8.28
11,000 $ 26.02 S 2.60 36,000 $ 85.14 $ 851
12,000 S 28.38 $ 2.84 37,000 $ 87.51 $ 8.75
13,000 $ 30.75 $ 3.07 38,000 $ 89.87 $ 8.99
14,000 $ 33.11 $ 3.31 39,000 $ 92.24 $ 9.22
15,000 $ 35.48 $ 3.55 40,000 $ 94.60 $ 9.46
16,000 $ 37.84 S 3.78 41,000 $ 96.97 S 9.70
17,000 $ 40.21 $ 4.02 42,000 $ 99.33 <- 8,93
'"
18,000 $ 42.57 $ 4.26 43,000 $ 101.70 $ 10.17
19,000 $ 44.94 $ 4.49 44,000 S 104.06 $ 10.41
20.000 $ 47.30 S 4.73 45,000 $ 106.43 $ 10.64
21.000 $ 49.67 $ 4.97 46.000 $ 108.79 S 10.88
22,000 $ 5203 $ 5.20 47,000 $ 111.16 $ 11.12
23.000 $ 54.40 $ 5.44 48.000 $ 113.52 $ 11.35
24,000 S 56.76 $ 5.68 49,000 $ 115.89 $ 11.59
25,000 $ 59.13 $ 5.91 50.000 $ 118.25 $ 11.83
26,000 $ 61.49 $ 6.15
Shopper Hopper
The proposed budget shows the General Fund receiving $225,000 in Local Option Gas Tax funds. In
previous years, this revenue was used to subsidize the "Shopper Hopper" Bus system. The bus
system has a loyal but very small clientele.
Transportation Services for the City of Boynton Beach began in 1994 after entering into agreement
\vith the Palm Beach County board of County Commissioners to lease four buses to operate fixed
routes within the city limits of BO)11ton Beach.
After four years of fixed route operation and perfom1ance monitoring, the division made a decision
to change from fixed route to specialized service, \,Ve became knov..'n as the "Shopper Hopper". at
which time we offered door to door service to the citizens ofBo)11ton Beach for grocery shopping at
the Pubiix and \Vinn Dixie stores as well as general shopping at the mall. Target and \Val-Mart.
xx.:.
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In addition to our present fleet of five Shopper Hopper buses that are leased from the County, the
City has purchased two buses that are used primarily for the cities after-school programs, special
events and shuttles.
Staff - 1 FT Supervisor, 3 FT Drivers, 1 PT Driver
Operating Budget - $260,000/approximately
Schedule - Six (6) Days/Week - Monday - Saturday
Fare - $l.OO/passenger each way - .50 Cents each way for seniors 60 and over
Revenue
FY 2005-06 $10,262
FY 2004-05 $11,431
FY 2003-04 $14,280
FY 2002-03 $12,560
Annual Riders
Shopper Hopper 16,300
Special Events/Field Trips 9,500
The "Shopper Hopper" service is duplicative, in part, to alternative transportation options:
PALM TRAM (Public Bus System)
Cash Per Trip
Regular Fare $1.25 each way
Reduced Fare $ .60 each way
Daily Rate Regular Fare $3.00 Unlimited Transfers
Daily Rate Reduced Fare $2.00 Unlimited Transfers
Monthly Pass Regular Fare $50.00
For 31 consecutive days (unlimited rides)
Monthly Pass Reduced Fare $35.00
For 31 consecutive days (unlimited rides)
*"Reduced fare" is for passengers 21 and under, 65 and older, or permanently disabled
xxii
PAll'll TR.t\N CONNECTION (.\1ust qualify for this service: ex: Seniors, Disabied, etc.. .)
Cash Per Trip Regular Fare S2.50 each way
J\1AE VOLEN SENIOR SERVICES
Cash Per Trip S2.00 each way (within the same city)
Cash Per Trip 53.00 each \vay (one City away)
Cash Per Trip S4.00 each way (two Cities a\vay)
Cash Per Trip S5.00 each way (three Cities away) *Maximum distance traveled
Beginning last year, Recreation Specialists and Supervisors have been required to attain appropriate
licensing that would allow them to drive our new bus and the used school bus we purchased in 2001.
Consequently, although this will impact programming since while driving a bus staff not able to
supervise an activity, we will still be able to provide some transportation to those participating in
programs such as senior center activities, summer camps and after school recreation.
City Participation with eRA on Special Events
The proposed budget has cut the City's share of special events was originally proposed at $190,000
($150,000 for events and $40,000 for cost-sharing of the events coordinator).
KB: 7/4/07
:x:Xlll
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CITY OF BOYNTON BEACH
2007/08 Budget Revisions
Below are the revisions made to the 2007-08 General Fund budget following the Budget Workshop held
on Tuesday, July 10, 2007:
Original REVISED
Total Total
TOTAL GF REVENUE - 07/10/07 74,219,770
Boynton Beach Water Utility Tax (10%) 450,000 450,000
Interest Income 1,588,000 1,612,325 24,325
Transfer In- Local Option Gas Tax Fund 875,000 650,000 (225,000)
REVISED - TOTAL GF REVENUE - 07/10/07 74,469.095
TOTAL GF EXPENDITURES - 07/10/07 75.396,074
Strategic Plan Implement. 125,000 107,500 (17,500)
Board Recognition Dinner 12,000 (12,000)
Holiday Bonus 34,176 (34,176)
Public Affairs - Printed Resident Guide 10,000 (10,000)
City Clerk's Office - ,75 Office Assistant 20,768 20,768
Financial Services - .50 Accounting Tech 20,756 20,756
HR - Service Awards 17,000 10,000 (7,000)
Org. Dev. - Career Development 72,000 45,000 (27,000)
Police - Salaries & Benefits (3.00 Sworn Officers) - 161,256 161,256
Police - New Vehicles (Reduce from 4 to 1) 96,000 24,000 (72,000)
Fire - Salaries & Benefits (5.00 Firefighters) - 452,155 452,155
Fire - Fleet Maintenance Costs 195,660 205,660 10,000
Neighbor. Servo - Salaries & Benefits (Director) 86,699 - (86,699)
Neighbor. Servo - Grant Program 90,000 (90,000)
Defer Fleet Plan Transfer to General Fund 1,235,539 (1,235,539)
REVISED - TOTAL GF EXPENDITURES - 0711 0/07 74,469,095
Excess Revenues Over Expenditures
1
SUMMARY OF GENERAL FUND EXPENDITURES
2007/2008
S Cnange. % Change.
2006/07 2006/07 2007/08 2007/08 Oroposed .:7lQ8 P(ooosed 07/08
Department Budqet Estimated Proposed Revised t~LJdael 06/07 from 3:J::J:le: 06/07
City COmmISS!O'l 556,805 510.437 49' ,652 474,152 (32,653;, ,- 4 EF'
City Manage' 505,278 6J3,"50 [. ~ : ,335 611,335 C.C'57
City Hal: " 2,454,945 ~ ~ ,6C'3.f5~)t:) i 0,392943 10,346,767 "03." 78, r~'.,
:Oubllc AffalCs " 92,343 89495 < 95891 185,891 (E.,452': -34
Special Events 381.825 38".825 60.000 0 I' 3.3 ~ .825:1
City ClerK 501.978 467.462 536,987 557,755 5~.777 ," ~
FIr.ancal Services 1.112.3",3 'C80.298 " .'55,393 1,176,149 5::.836 7~.
1;'-
ITS 1 754.553 1 759,56L 1 764,628 1,763,228 8,675
C;:S 483,068 451,382 4" 1.207 411,207 IF,86', L 9'"
Human Resources 829,849 855,739 923.809 916,809 8e,960 'O,5L;.c
Organlzationai Developmen: 278,67L 277,525 206.790 179,790 (98,884 ; ~:5, 5~c
City Attorney 49~, ,772 ~9: 772 444046 444,046 (47,726) -~1, 7~c
Police 20.896.133 20,896,; 33 21,748119 21,143,748 247,615 " r)()
Lic
Code Compliance 969,310 969,31\j 1035147 1,024,201 54,89', S 7r~o
Communications 1,935,009 1935009 2,341,086 2,341,086 406,077 DC>rJ
Animal Control 167,95' !6?,9S~ 188.746 185,049 7,098 1':1.2%
I~eighborhood Projects 295,515 203,899 291,151 114,452 '8' ,063) . 3G"2
Fire 14,162,165 14,162,165 14,653,125 14,802,509 640,344 ~ .5G/~,
EOC 236,600 233,100 149,697 149,697 186,903) iUO,ao!:;
Development 367,500 366,392 387,954 387,954 20,454 55~.:
Building 2,286,211 2,340,459 2,434,025 2,432,725 ',46,514 5,4~,::
Planning 961,276 899,2' 4 1,039,390 1,039,390 78,114 3.1
Business Tax 257,902 253,'30 290,215 288,726 30,824 - 2.0D;c
Public Works 278,106 276,904 295,852 294,523 16,417 5.9~iC
Facilities Management 1,599,201 1,616,698 1,811,888 1,792,068 192,867 "21%
Streets Maintenance 1,129,143 1.015,857 ' ,118,279 1,064,949 (64,194) -5.7%:
Engineering 972.387 951,569 931,502 919,102 (53,285) ~5.5O/o
Forestry & Grounds 1,857,303 1,857,476 1,893,563 1,862,982 5,679 0.3%
uorary 2,283,730 2,221,770 2,490,441 2,490,441 206,711 9.1 c/o
Recreation 2,332,028 2,332,028 2,771,536 2,795,725 463,697 '9.9%
Parks Maintenance 2.209.541 2,052,207 2,329,677 2,272,639 63,098 2,9%
74,840,414 73,423,454 75,396,074 74,469,095 (371,319) -0.5%
SUMMARY OF UTiliTIES FUND EXPENSES
2007/2008
$ Change. 0/0 Change &
2006/07 2006/07 2007/08 2007/08 Proposed 07108 Propollod 07105
Department BudQet Estimated Proposed Revised Irom Bud.at 06/07 from Budaet 06/07
Water Distribution 1,435,611 1,406,483 1,4 72,215 1,472,215 36.604 2.5~'o
PubliC Waler Treatmenr 5,704,777 5.587.711 6.118,042 6,118,042 413,265 7.20/0
Meter Reading & Services 1,259,773 " ,217,226 ' .210,417 1.210,417 (49,3561 -3.9%
Wastewater Collection 1,740,675 1.538,841 ' ,749,751 1,749,751 9,076 0.5%
WatelWater Pumping Stations 2,615,408 2,354,298 2,587,611 2.587,611 (27,797) -1.1
Sewage Treatment 3,670,000 3420.000 3.775,800 3,775,800 "05,800 2.9~'o
Water Quality 497,739 486,148 523,507 523,507 25,768 5.2O:,c
Utility Administration 2,021,443 1861,099 ' .950,265 1.950,265 W,178, -3.5O/G
General Administration 4,459,433 4.282,880 5.694,300 5,694,300 1234,867 277%
Utilities Engineering , ,005,364 935.426 '.199,267 1.199,267 193,903 1:JOO%
Stormwater Maintenance 997,933 926,605 931,447 931,447 (66,4861 -6 .7~/G
Customer Relations 1,120,605 ' WO,612 ".217,468 1,217,468 96.863 86%
Debt Service 3,865,257 3.874.057 4,882,725 4,882,725 ' ,017,468 26.3'/:
30,394,018 28,991,386 33.312,815 33,312,815 2.918.797 96%
2
-"'"";.;""'~,~....iti:,)'n--l,lr """-,,,,,,",-,
SUMMARY OF GOLF COURSE FUND EXPENSES
2007/2008
$ Change. % Change.
2006/07 2006/07 2007/08 2007/08 Proposed 07/08 Proposed 07/08
Department Budqet Estimated Proposed Revised from Budoet 06/07 from Budae! 05/07
Golf Course Administration 1.104,536 1,101,017 1,367,222 1,367,222 262,686 23.8%
Golf Course Maintenance 1,320,173 1,206,365 1,254,258 1,254,258 (65,915 ) -5.0%
Golt Course Restau'antlBar 317,117 310,230 351,042 351.042 33,925 10.7%
2,741,826 2.617,612 2,972,522 2,972,522 230,696 8.4%
SUMMARY OF OTHER FUND EXPENSES
2007/2008
$ Change. % Change.
2006/07 2006/07 2007/08 2007/08 Proposed 07108 Proposed 07108
Other Departments Budqet Estimated Proposed Revised from 8udaet 06/07 from Budaet 06J07
Solid Waste 8,395,255 8,401,896 9,069,660 9,069,660 674,405 8.0%
Transportation 277,151 229,234 0 257,400 (19,751 ) -7.1%
8.672,406 8,631,130 9,069,660 9,327,060 654,654 7.5%
Total Operating Budget 116,648,664 113,663,582 120,751,071 120,081,492 3,432,828 2.9%
Internal Service Funds
Fleet Maintenance 7,158,972 7,176,747 5,905,035 5,905,035 (1,253,937) -17.5%
Warehouse 276,059 270,324 296,316 296,316 20,257 7,3%
Risk Management 3.234,243 3,332,502 3,526,578 3,526,578 292.335 9.0%
Total Internal Service Funds 10,669,274 10,779,573 9,727,929 9,727,929 (941,345) -8.8%
Total Operating and Service 127,317.938 124,443,155 130,479,000 129,809,421 2,491 ,483 2.0%
Other Funds
BB Cemetery 459.500 250,399 364,100 364,100 (95,400) -20.8%
BB Mausoleum 0 16.100 46,400 46,400 46,400 100.0%
Total. BB Memorial Park 459,500 266,499 410.500 410,500 (49,000) -10.7%
Local Option Gas Tax 1,776.000 1,638,000 1,676,000 1,676,000 (100,000) .5,6%
Community Improvements 372,382 369.040 404,253 404,253 31,871 8,6%
Public Arts 1,372,500 171,626 212,500 212,500 (1,160,000) -84.5%
Recreation Programs 671,100 625,600 727,150 727,150 56,050 8.4%
GO Debt Service 227,517 226,818 225,171 225,171 (2,346) .1,0%
Public Service Debt Service 4,414,360 3,947,101 4,545,410 4,545,410 131,050 3.0%
Total Other Funds 9,293.359 7,244,684 8,200,984 8,200,984 (1.092,375) .11.8%
Total Operating. Service, Debt and Other 136,611.297 131,687,839 138,679,984 138,010,405 1,399,108 1.0%
3
SUMMARY OF REVENUES -- ALL FUNDS
S Change, en Cnange -
2006/07 2006/07 2007/08 2007/08 Proposec: 07/08 P~oposed 0.'08
Operating Funds Sudqet Est Revenue Proposed ReVised irom Budaet 06/07 from Budqe\ 06/07
Generai Fund 72,340,41 L 72,848987 74.2~ 9,770 74,469,095 2.128681 2. 9~c
Gererai Fund Balance A~p'cJr,a:ed 2500,000 0 1,176,304 0 12,500,000 ) ,~JO.Oc,
:o:a: Gene:-al Fund 74840,414 72,848,987 75396,074 74,469,095 :371 319\ ,O,5~,
UtilitIes Func 30,394,018 28,723,260 33,312815 33,312,815 9' 8.797 96'/,
Golf Course Fund 2,741,826 2661,947 2,972,522 2,972,522 230.696 8.L
Sol,d Waste Fund 8,395255 8.790,526 9,069660 9,069,660 S7LA06
T 'ansportal'orl F uno 277',5', 258,000 0 2570400 (19751
Total Operating Funds 116,648,664 ~113282, 720 120,751,071 120,081,492 3432,828 2.9'/c
Internal Service Funds
Fleet Maintenance 7,158,972 6,329,146 5,905,035 5,905,035 253,937 ) . 7 .5~D
Warehouse 276,059 277 ,559 296,316 296,316 20,257 7.3%
Self Insurance 3,234,243 2,305,004 3,526,578 3,526,578 292,335 9.0%
Total Internal Service Funds 10,669,274 8,911,709 9,727,929 9,727,929 (941,345) ,8.8%
Total Operating and Service 127,317,938 122,194,429 130,479,000 129,809,421 249'483 2.0%
Other Funds
BS MemOrial Park 459,500 427,500 410,500 410,500 (49,000) -10.70/c.
Local Option Gas Tax 1,776,000 1,385,000 1,676,000 1,676,000 (100,000) -5.6c/o
Community improvements 372.382 368,326 404.253 404,253 31,871 8.6%
PuDllc Arts 1,372,500 189,500 212,500 212,500 (.160,000)
Recreat,on Programs 671,100 625,600 727,150 727,150 56,050 8.4O;'G
GO Debt Service 227,517 236,519 225,171 225,171 (2,346) -~ .0%
Public Service Debt Service 4,414,360 4,422,900 4,545,410 4,545,410 131,050 3.00/0
Total Other Funds 9,293,359 7,655,345 8,200,984 8,200,984 (1,092,375) -11.8%,
Total Operating, Service, Debt and Other 136,611.297 129,849,774 138,679,984 138,010,405 1,399,108 1.0GA;>
4
,..,.._.""'.....0;, 1ft "~I\IP'......,.....-.."'...,"'i;.,.".:;.-...., ";"",'-'_'~4"'''''''_'''''~~~''"'___'''''''''''~'"'''''~''''''_'',"",,,'i""."...;;..,...,."""':,.,.;",,,....:0
CITY OF BOYNTON BEACH, FLORIDA
2007-2008 ANNUAL BUDGET
PERSONNEL
2005/06 2006/07 2007/08 2007/08
DEPARTMENT Actual Adopted Proposed Revised
GENERAL
City Commission 5.00 5.00 5.00 5.00
City Manager 7.00 6.00 6.00 6.00
Public Affairs 1.00 1.00 1.00 1.00
Special Events 1.00 1.00 0.00 0.00
City Clerk 6.75 6.75 6.00 6.75
Financial Services 16.00 16.50 16.00 16.50
Information Technology Services 12.00 13.00 13.00 13.00
Geographical Information Systems 3.75 3.75 3.75 3.75
Human Resources 6.58 7.58 7.58 7.58
Organizational Development 2.00 2.00 1.00 1.00
Communications 24.00 24.00 24.00 24.00
City Attorney 2.00 1.50 1.00 1.00
Police 191.75 197.75 193.75 196.75
Code Compliance 13.00 14.00 14.00 14.00
Animal Control 2.89 3.04 3.04 3.04
Fire 145.00 146.50 142.50 147.50
Development-Support Services 4.00 4.00 4.00 4.00
Building 32.00 34.00 33.00 33.00
Engineering 12.50 12.00 . 10.00 10.00
Planning and Zoning 12.00 13.00 12.00 12.00
Occupational Licenses 4.00 4.00 4.00 4.00
Neighborhood Projects 2.00 2.00 2.00 1.00
Public Works 3.00 2.50 2.50 2.50
Facilities Management 17.00 17.00 17.00 17.00
Roads & Streets 8.00 8.00 8.00 8.00
Library 30.33 33.83 33.83 33.83
Recreation 46.67 46.67 49.21 49.21
Forestry & Grounds 11.00 11.00 11.00 11.00
Parks Maintenance 35.13 36.22 36.22 36.22
Total General Fund: 657.35 673.59 660.38 668.63
UTILITY
Water Distribution 14.00 18.00 17.00 17.00
Public Water System Operation 38.00 38.00 38.00 38.00
Meter Reading & Services 14.00 12.00 12.00 12.00
Wastewater Collection 15.00 16.50 16.50 16.50
Wastewater Lift Stations 15.00 15.50 15.50 15.50
Water Quality 6.00 6.00 6.00 6.00
Utilities Construction 6.50 0.00 0.00 0.00
Utilities Administration 27.00 13.00 13.00 13.00
Utilities Engineering 0.00 14.00 14.00 14.00
Stormwater Utilities 8.50 11.00 10.00 10.00
Customer Relations 13.00 13.00 13.00 13.00
Total Utility Fund 157.00 157.00 155.00 155.00
5
CITY OF BOYNTON BEACH, FLORIDA
2007-2008 ANNUAL BUDGET
PERSONNEL
2005/06 2006/07 2007/08 2007/08
DEPARTMENT Actuaf Adopted Proposed Revised
GOLF
Golf Course Administration 14.84 14.84 14.84 14.84
Golf Course Maintenance 15.00 15.00 15.00 15.00
Restaurant/Bar 5.50 5.50 5.50 5.50
Total Golf Course Fund 35.34 35.34 35.34 35.34
SOLID WASTE 49.50 49.50 49.50 49.50
FLEET MAINTENANCE 13.00 13.00 13.00 13.00
WAREHOUSE 5.00 5.00 5.00 5.00
COMMUNITY IMPROVEMENTS 5.00 5.00 5.00 5.00
PUBLIC ARTS 1.00 1.00 1.00 1.00
SELF INSURANCE 3.00 3.00 3.00 3.00
TRANSPORTATION 5.93 5.93 0.00 4.70
TOTAL ALL FUNDS: 932.12 948.36 927.22 940.1 7
6
". ~Ai".,.,,,,,'<~,~_',,,-;;.i<il:- w" iil... .... 't ~- .. ,-IIl"r' -~. -1 j ,.-a...~<9il...""h .,-.y.,..,
CITY OF BOYNTON BEACH
PERSONNEL ADDITIONSIDELETIONS
2007/08 BUDGET
Proposed Revised
Dept Position Status No. Amount No. Amount
GENERAL FUND
Special Events Public Affairs Specialist Vacant (1.00) (46631 ) (100) (46,631 )
City Clerk Office Assistant Filled (0.75) (20,768)
Financial Services Accounting Technician Vacant (0.50) (20,756)
Org. Development Director, Org. Development Vacant (1.00) (84,830) (1.00) (84,830)
City Attorney Administrative Associate Filled (0.50) (16,945) (0.50) (16,945)
Police Police Officers Vacant (3.00) (161,256)
Police Record Technician Vacant (1.00) (38,902) (1.00) (38,902)
Neighborhood Services Neighborhood Project Manager Vacant (1.00) (86,699)
Fire Administrative Associate New 1.00 42,199 1.00 42,199
Firefighters Vacant (5.00) (452,155)
Building Building Field Inspector Vacant (1.00) (59,327) (100) (59,327)
Planning & Zoning Senior Planner Vacant (1.00) (66,507) (1.00) (66,507)
Engineering Engineer Vacant (1.00) (74,697) (1.00) (74,697)
Engineer Plans Analyst/Inspector ('J Filled (1.00) 0 (1.00) 0
Recreation Aquatics Supervisor (Pool) New 1.00 46,359 1.00 46,359
Lifeguard, Sr. (Pool) New 0.30 11,083 0.30 11,083
Lifeguards (Pool) New 2.40 77,960 2.40 77,960
Recreation Leader (Pool) New 0.84 21,046 0.84 21,046
Recreation Leader Vacant (1.00) (31,434) (1.00) (31,434)
Recreation Specialist Vacant 1.00 34,073 1.00 34,073
Tennis Professional Filled (1.00) (75,965) (1.00) (75,965)
Recreation Manager Filled (1.00) (80,336) (1.00) (80,336)
Net Additions/Deletions -. General Fund (13.21) (997,789) (4.96) (429,553)
UTILITIES FUND
Public Water Treatment Painter Vacant (1.00) (36,776) (1.00) (36,776)
Utilities Administration Engineer Plans Analyst/Inspector (" Filled 0.00 (67,633) 0.00 (67,633)
Stormwater Maintenance Asst. Supervisor, Stormwater Vacant (1.00) (57,562) (1.00) (57,562)
Net Additions/Deletions.. Utilities Fund (2.00) (161,971) (2.00) (161,971)
MASS TRANSIT FUND
Mass Transit Supervisor, Transportation Services Filled (1.00) (63.253)
Bus Drivers Filled (3.48) (4.93) (175,271 )
Vacant (145) (1.23) (38,568)
Net Additions/Deletions.. Mass Transit Fund (5.93) (238 524) (1.23) (38,568)
NET ADDITIONS/DELETIONS -. ALL FUNDS (21.14) (1,398284) (8.19) (630,092)
(') . Position authorized in General Fund (Engineering)
7
CITY OF BOYNTON BEACH
PERSONNEL RECLASSIFICATIONS
2007/08
~ 2006/07 Position Grade Reclass to Grade Proposed Revised
GENERAL FUND
Code Compliance hdmlrl!st,'atl\/e ,::'.ss,star,t , , C>:::<j'2 C:::m:oLance ::C")o~dlnc3to;' ': .3~-' ..;:,....
Building Piumblng/tAecr,anical jns;:)ect~x, Sr r,,~..;,tl-jlsclpllne 5uil'Jln;l Fleid InSJEcto' S- "" .942 '3,9~::::
Plan Review Anaiyst. Sr c. ~,1ul:l-jlsclpilne Pian Review Ana~yst, Sf "' 3.926 3.?:?C
Plan Rev'iew Anal')'st r','lulti-,jlsclpllne P:an Review ,';na~y'st 1 S ::,rj95
Electrical Inspecto.... Sr .:.. '~ i3uilding Field inspector, Sr
BUlldrng Inspector, S,' ~)r", Building Field Ir,spector, Sr ~G
4 . Building Inspectoc 18 ~ - Building Field Inspector
Electrical Inspector i E 8uil,]lng Field Inspector 12
2 - Plumbing/MechaniCal Inspector .::. . Bu!lomg F!eld Inspector ..
Increase in Standard License Pay i2~'c' i:C ::ie/v; 38.1)3S
Planning & Zoning 2 - Plannei L.-'0 ~ - ;:Jlanner:: "~ 10,034 10.034
66.787 27.948
WA TER & SEWER FUND
Water Distribution 2-Utiilties Location Specialist , 2 -Utilities Location Specialist 1C 3.862 3,9C
Crew Leader, Sr - Crew Supervisor . , 5.525
Meter Reading Services Crew Leader. Sr 7 Crew S~pervisor 14,798 1 ~ .795
Utilities Administration Office Assistant 6 Administrative Associate 11 3,560 3,56C
Utilities Engineering Utilities Location Speclaiist. Sr 11 Utilities Location Specialist. Sr , L 2, i 74 2,174
3-Utillties Location Specialist 9 3-Utilities Location Speciaiist 5.953 5,953
35,972 30,447
TOTAL. All Funds 102,759 58,395
(') . Position authorized in General Fund (Building)
8
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CITY OF BOYNTON BEACH, FLORIDA
2007-2008 ANNUAL BUDGET
EMPLOYEES-ALLFUNDS
1,000
51 I 53
900 50 I
50
800 _____~___n_ ------ .~- ._-~-
600 ------
500 -
400
300
200
100
2004/05 2005/06 2006/07 2007/08
o FIT 0 PIT (Full Time Equivalents)
9
CITY OF BOYNTON BEACH, FLORIDA
ASSESSED VALUATION & PROPOSED TAX MILLAGE
2007-2008 ANNUAL BUDGET
REVISED - July 1,2007
BUDGETED PROPOSED PROPOSED
2006-07 2007 -08 2007-08 PROPOSED
GENERAL GENERAL GO DEBT 2007-08
FUND FUND SERVICE FUND TOTAL
Gross Taxable Value $5,597.854,355 S6,134,767,687 $6,134,767,687 S6.134,767,687
Millage 7 1000 6,4553 0.0250 6.4803
Gross Tax $39,744,766 $39,601,766 $153,369 S39,755, '34
Allowance for Discount (3.75%) (1,490,429) (1,485,066 ) (5,751 ) (1,490.818)
Net Tax $38,254,336 $38,116,699 $147,618 $38,264,316
-0.36%
2006-07 2007 -08
CRA CRA
Commercial (1983) $199,655,597 $282,206,136
Commercial (1989) 44,033,192 48,236,224
Residential (1989) 907,758,470 960,933,705
Gross Taxable Value $1,151,447,259 $1,291,376,065
LESS: Base Year (291,906,169) (291,906,169)
TIF Taxable Value $859,541,090 $999,469,896
Millage 7.1000 6,4553
Gross Tax Increment $6,102,742 $6,451,878
x 95% x 95%
f\Jet TIF increment $5,797,605 $6,129,284
5.72%
INet Taxes $33,947,161 $33,472,482 I
-1.40%
COMPARISON - TAX MILLAGE
2006-07 2007 -08
FINAL RATE PROPOSED
General Fund (Operating Millage) 7. 1000 6.4553
Debt Service Fund (Voted Debt Service) 0.0400 0.0250
Total Millage LllQQ ~
% Reduction 9.03%
10
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CITY OF BOYNTON BEACH, FLORIDA
2007-2008 ANNUAL BUDGET
MILLAGE RATES
9 0000
8 0000
7.0000
6.0000
4.0000
3.0000
2.0000
1.0000
0.0000
1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08
I [J Operating o Debt I
11
CITY OF BOYNTON BEACH, FLORIDA
2007/2008 ANNUAL BUDGET
Where the Money Comes From
Ad Valorem Taxes
51.2%
Franch is e Fe e s
7.Do/l)
Interfund Transfers
7.2"/0
'-,
Public
Miscellaneous Income Service
0.6%1 Taxes
Investment Income 4.5%
2.2% Occupational
Licenses
, " 2.1%
Fines & Forfeitures '-,
0.4% state Shared Reve nues
Charges for Services I 10.4%
5.3% County Shared Revenues
1.4%
o Ad Valorem Taxes . Franchise Fees o Public SeNce Taxes o Occupational Licenses
. Permits o State Shared Re\enues . County Shared Re\€nues 0 Charges fix SeNces
. Fines & Forfeitures . In\€stment Income o Miscellaneous Income o Interfund Transfers
12
.<"",'H-m;"""UIIlOI;-'*I"tj' f .. ~"'it.:ln _i1i<l!ic''MC"",
CITY OF BOYNTON BEACH, FLORIDA
2007/2008 ANNUAL BUDGET
Where the Money Goes
General Government
30.0% Public Safety
543%
Culture/Recreation
10.2%
Streets Maintenance
3.9'% Public Works
1.6%
13
CITY OF BOYNTON BEACH, FLORIDA
2007-2008 ANNUAL BUDGET
BUDGET SUMMARY - GENERAL FUND OPERATING DEPARTMENTS
D::P~ PERSONNEL OPERA Tli~3 CAPiT AL i~ON~
JePARTMENT NO FUNCTION SERVICeS EXP::NSeS OUTLA Y OPERJ..TNC3 TC:' AL
elt, Commission ,11 Legislative $ 150.587 S "166.065 S 1 :/,5C'C S ~ 74 152
City Ma"ager 1210 Executive 575,712 35,623 3"~
City Hall/General Adm 1211 ::xecutive 24,000 1.940.527 3,382,240 1~:;.34E,,767
Public Affairs 1212 Executive 122,735 63,156 - 85.89'
City Clerk 1310 Executive 375,806 180,449 1,500 5.5- 755
Financial Services 1410 Fin. & Admin. 1112,090 64,059 '1 ~7~.149
Information Technology 1510 Fin. & Admin. 863,090 817,638 82,500 '1 }63.228
Geographical Info Srvs 1511 Fin. & Admin. 270,861 117,501 22.845 4 ~207
Human Resources 1610 Fin. & Admin. 596,656 262,153 58,000 9~,S,809
Org. & Strategic Dev. 1611 Fin. & Admin. 79,713 89,095 10,982 ' 79 790
City Attorney 1910 Legal Counsel 88,191 355,855 444046
Police 2110 Law Enforc. 18,141,375 2.604,067 348.800 49,506 21 143.748
Code Compliance 2120 Law Enforc. 968.151 56,050 1 024,201
Communications 1810 Gen. Govt. 1,971,352 212,085 157,649 2,34 '1,086
Animal Control 2513 Public Safety 162,323 22,726 185049
Neighborhood Services 2417 Gen. Govt. 65,914 23.538 25,000 1 '14.452
Fire 2210 Fire Control 13,169,336 1,359,423 203,750 70,000 14.802.509
::mergency Mgmt 2220 Fire Control 81.697 67,400 600 149,697
LJevelopment-Support 2410 Protect. insp. 368,651 19,303 387.954
Building 2411 Protect. Insp. 2,127,272 287,853 17,600 2,432.725
Planning & Zoning 2414 Camp. Plan. 957.418 79,372 2.600 1.039.390
Business Tax 2416 Protect. Insp. 246,785 26.941 15,000 288.726
Public Works Admin. 2510 Physical Envi. 274,693 19,830 294.523
Facilities Mgmt. 2511 Gen. Govt. 1,026,4 79 735,589 15,000 15,000 ' .792068
Streets Maintenance 2512 Roads/Streets 424,025 638,524 2,400 - .064.949
Engineering 2413 Physical Envi. 859,757 58,345 1,000 919.102
Forestry & Grounds 2730 Roads/Streets 622,316 '1,240,666 . .862,982
Library 2610 Libraries 1.841,651 492.434 156,356 2.490.44,
Recreation 2710 Parks & Rec. 2.259,968 528.337 4,420 3,000 2.795.725
Parks Maintenance 2731 Parks & Rec. 1.799,316 465.773 7.550 2.272.639
Totals: $ 51.546,223 $ 13.044,674 $ 1,200,352 $ 8,677.846 $ 74.469095
69 .22~/o 1752O/c 1.610ic' 11.65%:
14
,",<,,,,,,,,,,,,,,,"""',",~~-'''''''''''<
CITY OF BOYNTON BEACH, FLORIDA
2007/08 ANNUAL BUDGET
WHERE THE MONEY GOES
BREAKDOWN BY CATEGORY
Personnel Services
69.22%
Non-Operating Expenses Operating Expenses
11.65% Capital Outlay
1.61% 17.52%
15
General Fund Budget Worksheet Updated 9/3/0 7
General Fund Operating Expenses $ 75,396,074.00
General Fund Revenues $ 74,219,77000
Over/Under $ (1,176,304.00)
CM's Modifications to Budget to Balance- Updated Running Total Account #
Transfer Add Back CIP Transfer of Public Service Debt $ - $ (1,176,304:00) Included in above
Police Add Back 3 Sworn Police Personnel Deferred $ (161_,256.00) $ (1 ,337,560.00t 001-2110-521-12-10
Fire Add Back Rescue #5 P":lrsonnel (Deferred) $ (45~,155.00) $ (1,789,715.00)001-2210-522-12-10
Fire Add Back Rescue #5 Fleet Maintenance Costs $ ~1 O,OOO.o.ot $ . (1,799,715.00) 001-2210-522-46-30
Police Eliminate 3 of 4 PO Un-Marked Units $ 72,000.00 $ (1 ,727,71~.00)001-211 0-521-91-30
n._.__"__ _.
Org Dev Eliminate Additional 00 Career Development Classes $ 27,000.00 $ (1,700,715.00) 001-1611-513-54-35
Buildng Eliminate One Addl Building Insp by Attrition 1/2 yr. $ $ (1.700,715.00)001-2411-524-12-10
... d
City Hall Eliminate Rest of Holiday Bonus (50% cut already) $ 32,606.00 $ (1.668,109.00)-001-1211-512-15-90
City Comm Eliminate Board Recognition Dinner $ 12,000.00 $ (1,656,109.00)001-1211-512-48-02
City Comm Strategic Plan Implementation - Reduce by 10% $ 12,500.00 $ (1,643,609.00);001-1110-511-95-48
City Comm Federal Lobbyist Service - Eliminate 1 yr or CRA Pays $ 30,000.00 $ (1,613,609.00):001-1110-511-49-17
Police Neigh Serv- Director to YVRP - Salary $ 65,000.00 $ (1 ,54B,609.00) 001-2417 -559-12-10
Police Neigh Serv- Director to YVRP - Benefits $ 4,500.00 $ (1,544,109.00)001-2417 -559-12-10
Police Neighborhood Grant Program - Furlough 2 yrs. $ 100,000.00 $ (1,444,109.00) Q01-2417 -559-49-65
City Mgr Pub Affairs - Eliminate Printed Resident Guide $ 10,000.00 $ (1.434,109.00).001-1212-519-47 -10
.-
HR Eliminate Service Award Dinner $ 12,000.00 $ (1,422,109.00)001-1610-513-48-20
--- ---_._--
Net Reductions --------------------------> $ m {2~~,~g~.09.)i
Revenue and Transfer Items
- ---- --_. . -
Revenue 10% Utility Tax 1/2 Year '$ 450,000.00 $ . (972,109 .qol
_~_.._.____.,_... 1
Revenue Fund Balance Match for 1/2 yr Utility Tax $ 450,000.00 $ (522,109.90),
- ------.---
Transfer Defer Fleet Plan Transfer from General Fund $ 1,200,000.00 $ 677,891.00
.- -_.~--- -
--~.-_.-
Recreation Added Shopper Hopper Back in Budget - July 07 Mtg $ (22!j,000.OQ), $ 452,891.00 2 PT/1 FT Back'
City Comm Federal LobbYist Service - Elim~nate 1 yr or CRA Pays $ (3Q.,QgO.OO) $ 422,891.00 001-1110-511-49-17 (Restored)
Police Briny Breezes Police Contract Revenue $ 195,000.00 $ 617,891.00 (New)
Police Briney Breezes Police Contract OT Expense $ (102.200.00) $ 515,691.00 001-2110-521-12-10 (New)
Finance Added Back PT Position (July 2007) $ (24.000.00). $ 491,691.00 (Restored)
City Clerk Added Back PT Position (July 2007) $ (24.000.00) $ 467,691.00 (Restored)
Recreation Restore Two Positions' $ (157,465.00) $ 310,22600 (Not recommended)
. Note - tr,e third full-time position IS In the Utilities Budget
,
V. ADMINISTRATIVE
ITEM A.
APPLICANT ELIGIBLE FOR APPOINTMENT 09/18/07
NAME FIRST NAME 1 st CHOICE 2nd CHOICE 3rd CHOICE APPUCATION
SUBMITTED
Cwynar William Planning & 02/28/07
Development Board
***Leuchter Kurt Veterans Advisory 5/9/07
Commission
Lundquist Carol Education and Youth 7/13/07
Adv. Bd.
***Kurt Leuchter lives outside the City limits. The Veterans Advisory Commission does
allow one regular member and one alternate member to reside outside the City limits.
Those two positions are currently filled.
S\CC\WP\BOARDS\APPMENTS\Board Year 2007\APPLlCANTS ELIGIBLE FOR APPOINTMENT 09-18-07.doc
1
v. ADMINISTRATIVE
ITEM B.
MINUTES OF THE PLANNING AND DEVELOPMENT BOARD REGULAR
MEETING HELD IN ON TUESDAY, AUGUST 28, 2007, AT 6:30 P.M.
COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA
Present:
Lee Wische, Chair Mike Rumpf, Planning and Zoning Director
Woodrow Hay, Vice Chair Jamila Alexander, Esq.
Jon Blehar (arrived 6:38 p.m.)
Sergio Casaine
Shirley Jaskiewicz
Jeff Lis
Roger Saberson
Sharon Grcevic, Alt
Edward Hillery, Alt.
1. Call to Order/Pledge of Allegiance
Chair Wische called the meeting to order at 6:33 p.m. Ms. Jaskiewicz led the Pledge of
Allegiance to the Flag.
2. Introduction of the Board
Chair Wische introduced the members of the board.
3. Agenda Approval
Edward Hillery first recused himself from voting. He announced he knew the applicants for
items 7 A.l and 7 A.2; they were close friends of his. He then formally resigned from the
board citing a State Statute pertaining to Police Officers and political office. It was
important to him that he avoid even the appearance of impropriety given the current
political climate in Boynton Beach. He wished the board well and left the meeting.
Motion
Mr. Casaine suggested Items 7A.l, 7A.2, and Item B.l, be heard first so the applicants
would not be detained. Vice Chair Hay seconded the suggestion. There were no
objections to the request and the suggestion unanimously passed.
1
I-OPENINGS
ITEM 2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October 1, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7. 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20. 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Un[mished Business
D Public Hearing D
RECOMMENDATION: Approve a Resolution adopting the final millage rate for the Fiscal Year 2007/08.
EXPLANATION: The procedure for fixing the budget and millage is established by Section 200.065, Florida
Statutes. The City customarily establishes its budget and millage rate by the adoption of resolutions. The resolution which
follows this Agenda cover sheet accomplishes that.
PROGRAM IMP ACT: NI A
FISCAL IMP ACT: N/A
AL TERNA TIVES: None,
\<
Department HeaCl's Signature City Manager's Signature
Assistant to City Manager
City Attorney
Department Name City Attorney 1 Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
If I
1 RESOLUTION R07-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, ADOPTING A FINAL MILLAGE RATE OF
5 6.4553 MILLS FOR THE CITY'S GENERAL
6 OPERATING FUNDS FOR THE FISCAL YEAR
7 BEGINNING OCTOBER 1, 2007, AND ENDING
8 SEPTEMBER 30, 2008; PROVIDING THAT THE FINAL
9 MILLAGE RATE OF 6.4553 MILLS IS 7.00% PERCENT
10 BELOW THE COMPUTED ROLLED-BACK RATE;
11 PROVIDING FOR SEVERABILITY, CONFLICTS AND
12 AN EFFECTIVE DATE.
13
14 WHEREAS, a Final Budget has been reviewed and considered by the City
15 Commission of the City of Boynton Beach, Florida, for the ensuing year, with detailed
16 information, including revenues to be derived from sources other than ad valorem levy, and
17 the City Manager has made recommendations as to the amount necessary to be appropriated
18 for the ensuing year; and
19 WHEREAS, the City Commission has given notice of and has conducted the public
20 hearings required by law and has considered the recommendations of staff and comments of
21 the public, the suggested budget, and the proposed millage necessary to be levied to carry on
22 the government of the city for the ensuing year
23 NOW, THEREFORE, BE IT RESOL YED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA:
25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28 Section 2. The City of Boynton Beach, Florida hereby adopts the final millage
29 rate of 6.4553. The final millage rate is 7.00% below the computed rolled-back rate and is
30 the maximum millage rate allowed by a majority vote of the governing body. The City's
C:\Documents and Settings\ferraral\Local Settings\Temporary Internet Files\OLKIF\Reso - Final Budget Hearing _ Millage (2).docl
11 I
1 debt service millage is .0250.
2 Section 3. If any clause, section or other part of this Resolution shall be held by
3 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
4 or invalid part shall be considered as eliminated and shall in no way affect the validity of the
5 remaining portions of this Resolution.
6 Section 4. All resolutions or parts of resolutions in conflict herewith are hereby
7 repealed to the extent of such conflict.
8 Section 5. This Resolution shall become effective immediately upon passage.
9 PASSED AND ADOPTED this _ day of September, 2007.
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor - Jerry Taylor
14
15
16 Vice Mayor - Jose Rodriguez
17
18
19 Commissioner - Ronald Weiland
20
21
22 Commissioner - Mack McCray
23 ATTEST:
24
25 Commissioner - Carl McKoy
26 Janet Prainito, City Clerk
27
28 (Corporate Seal)
29
30
C:\Documents and Settings\ferraral\Local Settings\Temporary Internet Files\OLKIF\Reso - Final Budget Hearing - Millage (2).doc2
[-OPENINGS
ITEM 3.
CITY OF BOYNTON BEACH REVISED
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Fina] Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 August 21, 2007 August 6, 2007 (Noon.) o October 16, 2007 October], 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15, 2007 (Noon)
cgJ September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17,2007 (Noon) 0 December 4, 2007 November 19,2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements D Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve the Resolution adopting the final budget for Fiscal Year 2007/08.
EXPLANATION: The procedure for fixing the budget and millage is established by Section 200.065, Florida
Statutes. The City customarily establishes its budget and millage rate by the adoption of resolutions. The resolution which
follows this Agenda cover sheet accomplishes that.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A
ALTERNATIVES: NONE.
\ ~
~~".\C -
Department Head's Signature City Manager's Signature
Assistant to City Manager
City Attorney
Department Name City Attorney / Finance
S:\BULLETIN\FORMS'AGENDA ITEM REQUEST FORM.DOC
RESOLUTION R07-
1 A RESOLUTION OF THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA,
3 ADOPTING A FINAL BUDGET FOR THE FISCAL
4 YEAR BEGINNING OCTOBER 1, 2007, AND ENDING
5 SEPTEMBER 30, 2008; PROVIDING FOR
6 SEVERABILITY, CONFLICTS, AND AN EFFECTIVE
7 DATE.
8
9 WHEREAS, a tentative budget was prepared by the City Manager estimating
10 expenditures and revenues of the City of Boynton Beach for the fiscal year 2007-2008; and
11 WHEREAS, the City Manager has made recommendations as to the amount
12 necessary to be appropriated for fiscal year 2007-2008; and
13 WHEREAS, the City Commission has conducted the public hearings to considered
14 . , the final budget necessarj to be levied to carry on the government of the City for fisc:al year
15 2007-2008.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
17 THE CITY OF BOYNTON BEACH, FLORIDA:
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
19 being true and correct and are hereby made a specific part of this Resolution upon adoption
20 hereof.
21 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
22 adopts a final budget, a copy of which is attached as Exhibit "A", for the fiscal year
23 beginning October 1, 2007, and ending September 30, 2008 in the amount of
S:\CA\RESO\Budget\2007-08 Budget\Final Budget Sept 2007 (rev).doc
- 1 -
r
i
1 $182,652,414.00.
2 Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby
3 repealed to the extent of such conflict.
4 Section 4. This Resolution shall become effective immediately upon passage.
5 PASSED AND ADOPTED this _ day of September, 2007.
6 CITY OF BOYNTON BEACH, FLORIDA
7
8
9 Mayor - Jerry Taylor
10
11
12 Vice Mayor - Jose Rodriguez
13
14
15 Commissioner - Ronald Weiland
16
17 I
18 ~ommissioner - Mack McCray
19 I
20 I
21 Commissioner - Carl McKoy
22
23 ATTEST:
24
25
26 Janet Prainito, City Clerk
27
28 (Corporate Seal)
S:\CA\RESOIBudget\2007-08 Budget\FinaJ Budget Sept 2007 (rev).doc
- 2 -
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~ XII- / IJ i T- Ill9-) I
2007/08
Computation of Percent Change in
Operating Expenditures
2006/07 2007/08
Adopted Proposed
General 62,246,739 66,069,549
Special Revenue
Local Option Gas Tax 1,776,000 1,676,000
Community Improvements 372,382 404,253
Public Arts 517,589 203,868
Recreation Programs 668,648 706,161
Cemetery 274,430 355,506
Debt Service
not used in computations
Capital Projects
not used in computations
Enterprise
Water & Sewer 29,894,018 32,804,515
Golf Cou rse 2,728,826 2,897,422
Solid Waste 7,936,523 8,756,085
Mass Transit 277,151 257,400
Internal Service
not used in computations
106,692,306 114,130,759
DIFFERENCE 7,438,453
PERCENTAGE OF 2006/07 BUDGET 6.9719%
Budget Summary Ad
2007/08 Preliminary Budget
Detail to General Fund:
Total Transfers Conting Net
Detail to General:
City Commission 474,152 474,152
City Manager 611,335 611,335
City Hall 10,346,767 8,084,740 297,500 1,964,527
Public Affairs 185,891 185,891
Special Events - -
Neighborhood Proj 114,452 114,452
City Clerk 557,755 557,755
Finance 1,176,149 1,176,149
!TS 1,763,228 1,763,228
GIS 411,207 411,207
Human Resources 916,809 916,809
Org Develop 179,790 179,790
Communications 2,341,086 2,341,086
City Attorney 444,046 444,046
Planning & Zoning 1,039,390 1,039,390
Faciiities rv1gmt 1,792,068 1,792,068
GOVERNMENT 22,354,125 8,084,740 297,500 - 13,971,885
Police 21,245,948 49,506 21,196,442
Code Compliance 1,024,201 1,024,201
Animal Control 185,049 185,049
Fire 14,802,509 70,000 14,732,509
EOC 149,697 149,697
Develop 88 387,954 387,954
Building 2,432,725 2,432,725
Business Tax 288,726 - 288,726
PUBLIC SAFETY 40,516,809 119,506 - - 40,397,303
Public Works 294,523 294,523
Engineering 919,102 919,102
PHYS. ENVIRONMENT 1,213,625 - - - 1,213,625
Roads & Str 1,064,949 - 1,064,949
Forestry/Grounds 1,862,982 1,862,982
TRANSPORTATION 2,927,931 - - - 2,927,931
Library 2,490,441 - - 2,490,441
Recreation 2,795,725 2,795,725
Parks Maint 2,272,639 - 2,272,639
CUL TURE/RECREA TION 7,558,805 - - - 7,558,805
-
74,571,295 8,204,246 297,500 - 66,069,549
Budget Summary Ad
Detail to Special Revenue Funds
2007/08
Community Public Recreation
LOGT Improve Art Proqrams Cemetery TOTAL
Cash Balances 286,000 104,296 390,296
Revenues:
Local Option Gas Tax 1,340,000 1,340,000
Charges for Services 210,000 717,550 177,500 1,105,050
Intergovernmental 243,957 243,957
Investment 50,000 16,000 2,000 2,100 230,000 300,100
Miscellaneous 40,000 500 7,500 3,000 51,000
Transfers In 0
1,390,000 299,957 212,500 727,150 410,500 3,040,107
1,676,000 404,253 212,500 727,150 410,500 3,430,403
Expenditures:
General Government 0
Culture/Recreation 203,868 631,161 341,348 1,176,377
Special Projects 1,000 404,253 405,253
Transfers Out 1,675,000 75,000 14,158 1,764,158
1,676,000 404,253 203,868 706,161 355,506 3,345,788
Reserves 0 8,632 20,989 54,994 84,615
1,676,000 404,253 212,500 727,150 410,500 3,430,403
Budget Summary Ad
Detail to Debt Service Funds
2007/08
1992 GO PS Tax TOTAL
Cash Balances 63,553 0 63,553
Revenues:
Ad Valorem Tax 147,618 0 147,618
Utility Taxes 0 4,470,410 4,470,410
Investment 14,000 75,000 89,000
Miscellaneous 0 0 0
161,618 4,545,410 4,707,028
225,171 4,545,410 4,770,581
Expenditures:
Debt Service 223,771 2,635,296 2,859,067
Fiscal Agent 500 2,000 2,500
Transfer Out 1,803,114 1,803,114
Genera! Government 900 5,000 5,900
225,171 4,445,410 4,670,581
Reserves: 100,000 100,000
225,171 4,545,410 4,770,581
Budget Summary Ad
Detail to Capital Improvement Program
2007/08
Fire
CIP Assessment TOTAL
Cash Balances 17,251,716 2,646,387 19,898,103
Revenues:
Ad Valorem Tax 0 0 0
Local Option Gas Tax 0 0 0
Utility Taxes 0 0 0
Intergovernmental Revenues 10,151 ,4 73 0 10,151,473
Charges for Services 0 0
Bond Proceeds 0 0 0
Special Assessments 0 2,608,400 2,608,400
Rents & Royalties 0 0
Investment 411,400 50,000 461 ,400
Transfers In 3,623,114 7,797,319 11,420,433
14,185,987 10,455,719 24,641,706
Budget Summary Ad 31,437,703 13,102,106 44,539,809
Expenditures:
Pu blic Safety 0 13,102,106 13,102,106
Debt Service 0 0 0
Fiscal Agent 0 0 0
Transfers Out 5,841,863 0 5,841,863
Special Projects 25,595,840 0 25,595,840
31,437,703 13,102,106 44,539,809
Reserves: 0 0 0
31,437,703 13,102,106 44,539,809
Budget Summary Ad
Detail to Enterprise Funds
2007/08
Water/ Golf Solid Mass
Sewer Course Waste Transit TOTAL
Cash Balances 0 42,000 0 0 42,000
Revenues:
Charges for SeNices 32,086,707 2,832,687 8,967,400 9,500 43,896,294
Investments 1,100,000 50,000 95,000 4,900 1,249,900
Miscellaneous 25,000 47,835 0 18,000 90,835
Transfers In 101,108 0 7,260 225,000 333,368
33,312,815 2,930,522 9,069,660 257,400 45,570,397
33,312,815 2,972,522 9,069,660 257,400 45,612,397
Expenditures:
Physical Environment 0 0 7,199,985 0 7,199,985
Culture/Recreation 0 2,850,719 0 0 2,850,719
Water/Sewer 23,411,078 0 0 0 23,411,078
Debt SeNice 3,747,875 0 0 0 3,747,875
Fiscai Agent 5,000 0 0 0 5,000
Depreciation/Amortization 1,119,850 0 0 0 1,119,850
Transfers Out 4,520,712 46,703 1,556,100 0 6,123,515
Transportation 0 0 0 257,400 257,400
32,804,515 2,897,422 8,756,085 257,400 44,715,422
ReseNes 508,300 75,100 313,575 0 896,975
33,312,815 2,972,522 9,069,660 257,400 45,612,397
Budget Summary Ad
Detail to Internal Service Funds
2007/08
Fleet Self
Maintenance Warehouse Insurance TOTAL
Cash Balances 320,511 5,280 325,791
Revenues:
Charges for Services 2,532,315 288,036 3,356,578 6,176,929
Investments 250,000 0 155,000 405,000
Miscellaneous 100,000 3,000 15,000 118,000
Transfers In 2,702,209 0 0 2,702,209
5,584,524 291,036 3,526,578 9,402,138
5,905,035 296,316 3,526,578 9,727,929
Expenditures:
General Government 5,905,035 292,396 3,516,578 9,714,009
Depreciation 0 0 0 0
Transfer Out 0 3,420 0 3,420
5,905,035 295,816 3,516,578 9,717,429
Reserves 0 500 10,000 1 0,500
5,905,035 296,316 3,526,578 9,727,929
VI.-CONSENT AGENDA
ITEM B.l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FOMI
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o August 21, 2007 August 6. 2007 (Noon.) o October 16, 2007 October I, 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
[8] September 1 8, 2007 September 3,2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
0 October 2, 2007 September 17.2007 (Noon) o December 4, 2007 November 19,2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [8] Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION: A motion to approve a contract by Resolution with Arbor Tree & Land, Inc. D/B/A ATL
Disaster Recovery. The City Of Boynton Beach will "piggy-back" on their contract with the City of Port St. Lucie for
various services that may be needed for disaster recovery. The. Contract is to be utilized on an "AS NEEDED
BASIS". All expenses will be reimbursed through FEMA, therefore there is no expenditure. The Contract period is
from September 1 st, 2007 through August 31 st, 2009.
EXPLANATION: On August 7th, 2007 the City Commission approved a Piggy-Back Bid with Phillips and Jordan,
Inc. for HurricaneIDisaster Debris Removal, Reduction and Disposal. While Phillips and Jordan will provide services
for debris removal from City right-of-ways, the Public Works Department also may need additional disaster recovery
services. The Public Works Department is requesting to "piggy-back" on the contract of the City of Port Saint Lucie
to Arbor Tree & Land, Inc. D/B/A ATL Disaster Recovery which is a locally owned and operated company from
Boynton Beach specializing in debris management and recovery services. Services that will be used, but not limited to
include: Emergency Push/Road Clearance, Stump Removal, Hanging Tree Limb Removal, Tree Removal from Parks
and Canal Clearing. Expenses incurred for these services will be reimbursed through FEMA.
Procurement Services has reviewed the request from Public Works to utilize Arbor Tree & Land, Inc. D/B/A ATL
Disaster Recovery of Boynton Beach, Florida, for disaster recovery services for the hurricane seasons 2007 through
2009, and requests the Commission's review, evaluation and approval of the Agreement between the City Of Boynton
Beach and Arbor Tree & Land, Inc., doing business as ATL Disaster Recovery.
PROGRAM IMP ACT: Due to the critical nature of this service it is imperative to have a contract in place in order to
avoid delays should there be a hurricane/disaster/emergency situation. Contract for disaster recovery services is
reimbursed through FEMA.
FISCAL IMP ACT: Contracts are reimbursed through FEMA.
ALTERNATIVES: Not to approve Contract.
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
'-) I ~
..\;;: i u.. r-?~!/
1..-- ' - . C i- "i <. ~ _to. ~.'
/ ,'/ City Manager's Signature
~
Assistant to City Manager ~
Department Name ~-
City Attorney / Finance
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
1
2 RESOLUTION NO. R-07
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 APPROVING THE PIGGY-BACKING OF A CITY OF
7 PORT ST. LUCIE CONTRACT WITH ARBOR TREE &
8 LAND, INC., D/B/A ATL DISASTER RECOVERY FOR
9 A TWO (2) YEAR PERIOD FOR V ARIOUS SERVICES
10 THAT MAY BE NEEDED FOR DISASTER
11 RECOVERY BEGINNING SEPTEMBER 1, 2007;
12 AUTHORIZING THE CITY MANAGER TO EXECUTE
13 A CONTRACT BETWEEN THE CITY OF BOYNTON
14 BEACH AND ARBOR TREE & LAND, INC., D/B/A
15 ATL DISASTER RECOVERY; PROVIDING AN
16 EFFECTIVE DATE.
17
18 WHEREAS, the City of Boynton Beach has the need to procure the services, on an
19 "as needed basis" of qualified contractors to provide emergency debris collection and
20 removal services in the event of a hurricane landfall, or other natural and/or manmade
21 disasters; and
22 WHEREAS, The City of Port S1. Lucie, Florida competitively bid for these services
23 under Bid Specifications #20070060; and
24 WHEREAS, the City of Boynton Beach desires to retain the services of Contractor
25 based on the Port S1. Lucie Contract; and
26 WHEREAS, the Contract for debris collection and disposal is reimbursable through
27 FEMA.
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
30 Section 1. Each Whereas clause set forth above is true and correct and
31 incorporated herein by this reference.
S:\CA\RESO\Agreements\Bid Awards\Piggy-backing Port St Lucie with Arbor Tree and Land.doc
1 Section 2. The City Commission Of The City Of Boynton Beach, Florida,
2 Hereby Approves the piggy-backing of a City Of Port S1. Lucie Contract with Arbor Tree &
3 Land, Inc., D/B/A Atl Disaster Recovery for a two (2) year period for various services that
4 may be needed for disaster recovery beginning September 1, 2007;
5 Section 3. The City Commission of the City of Boynton Beach hereby
6 authorizes the City Manager to execute a Contract between the City of Boynton Beach and
7 Arbor Tree & Land, Inc., D/B/A Atl Disaster Recovery, a copy of which is attached hereto
8 as Exhibit "A".
9 Section 4. That this Resolution shall become effective immediately.
10 PASSED AND ADOPTED this _ day of September, 2007.
11
12 CITY OF B01~TON BEACH, FLORIDA
nil
14
15 Mayor - Jerry Taylor
16
17\
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Mack McCray
25
26
27 Commissioner - Carl McKoy
28 ATTEST:
29
30
31 Janet M. Prainito, CMC
32 City Clerk
33
34
35 (Corporate Seal)
S:ICAIRESO\AgreementsIBid AwardslPiggy-backing Port St Lucie with Arbor Tree and Land.doc
AGREEMENT
THIS IS AN AGREEMENT, dated this _ day of ,2007, by and between:
CITY OF BOYNTON BEACH, a municipal
corporation of the State of Florida, hereinafter
referred to as "City",
and
ARBOR TREE & LAND, INC., doing business as
A TL Disaster Recovery, a Florida corporation
authorized to do business in the State of Florida,
with addresses of P.O. Box 1387, Boynton Beach,
Florida 33425 and 5796 Western Way, Lake Worth,
Florida 33463, hereinafter referred to as
"Contractor" .
WHEREAS, the City has the need to procure the services, on an "as needed basis" of
qualified contractors to provide emergency debris collection and removal services ("Services")
in the event of a hurricane landfall, or other natural and/or manmade disasters; and
WHEREAS, the City of Port St. Lucie, Florida competitively bid for these Services
under Bid Specifications #20070060; and
WHEREAS, Contractor submitted a bid in response to the City of Port St. Lucie Request
for Bids, and
WHEREAS, after receipt of said bid from Contractor, the City of Port St. Lucie entered
into a twenty-four (24) month contract with Contractor to provide Emergency Debris Collection
and Removal Services, said Contract having an effective date of September 1, 2007 and a
termination date of August 31,2009, and attached hereto and made part hereof as Exhibit "A"
("Port St. Lucie Contract"); and
WHEREAS, the City has reviewed the scope of services of the competitively bid Port St.
Lucie Contract, and has determined that it is an agreement that can be utilized by the City to
provide said Services to the City of Boynton Beach; and
WHEREAS, the City of Port St. Lucie has provided a letter of approval granting the City
permission to "piggy-back" the Port St. Lucie Contract, a copy of the approval letter is attached
hereto and made part hereof as Exhibit "B"; and
WHEREAS, Contractor has agreed to honor the prices and terms and conditions of the
Port St. Lucie Contract in performing said Services for the City; and
WHEREAS, City desires to retain the services of Contractor based on the Port St. Lucie
Contract; and
WHEREAS, at its meeting of September 19,2007, , the City Commission of the City of
Boynton Beach authorized the proper City officials to enter into an Agreement with Contractor
by piggybacking the Port St. Lucie Contract; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, and other good and valuable consideration, the receipt and adequacy of which are
acknowledged, the parties agree as follows:
Section 1. The foregoing recitals are true and correct and are hereby incorporated
into this Agreement.
Section 2. Attached hereto and made a part hereof by reference as Exhibit "A" is the
Port St. Lucie Contract referenced above. The prices, terms and conditions of this Port St. Lucie
Contract shall govern the relationship between the City and Contractor, except as amended
below:
A. The Scope of Services for work to be performed under this Agreement shall be as
set forth in Exhibit "A", except said services shall be performed in and for the
City of Boynton Beach.
B. Contractor shall perform the services in and for the City of Boynton Beach as
detailed in the Port St. Lucie Contract utilizing the prices set forth in Exhibit "A".
C. The "CONTRP-~CT SlJPERVISOR" as used in the Port St. Lucie Contract shall
mean Jeffrey Livergood, Public Works Director, or his designee.
D. As provided in Section II, the Port St. Lucie Contract term period shall commence
on the date this Agreement is executed by the City and terminate on August 31,
2009.
E. As provided in Section XVII of the Port St. Lucie Contract, the venue of any
action taken to enforce this Agreement shall be in Palm Beach County, Florida.
F. Contractor shall provide City with proof of insurance as required by the Port St.
Lucie Contract naming the City of Boynton Beach as the "Additional Insured"
and providing the City with all the same endorsements provided to the City of
Port St. Lucie in the Port St. Lucie Contract.
G. All Notices to the City shall be sent to
City of Boynton Beach
Attn: City Manager
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425
Section 3. In all other respects, the terms and conditions of the Port St. Lucie
Contract, are hereby ratified and shall remain in full force and effect under this "piggybacking"
arrangement, as provided by their terms.
IN WITNESS OF THE FOREGOING, the parties have hereunto set their hands and seals
on the dates written below.
CITY OF BOYNTON BEACH
BY:
KURT BRESSNER
CITY MANAGER
ATTEST:
BY:
City Clerk
Approved as to form:
BY:
Office of the City Attorney
WITNESSED BY: ARBOR TREE LAND, INe. DIB/ A
ATL DISASTER RECOVERY
BY:
President
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing Agreement was acknowledged before me this _ day of ,
2007, by of ARBOR TREE LAND, INC. d/b/a ATL
DISASTER RECOVERY, who is personally known to me, and who has affirmed that he/she has
been duly authorized to execute the above document on behalf of the corporation.
NOTARY'S SEAL:
NOTARY PUBLIC, STATE OF FLORIDA
Name of Acknowledger, typed, printed, or Stamped
S:\CA \AGMTS\Disaster Debris Removal (A TL).doc
L A 5UBSI"''''Y OF "'SOR TREE & lAND - 5;0'. 1978
DISASTeR RESPONSE & RECOVERY I DEBRIS REMOVAL & MANAGEMENT I PROJECT MANAGEMENT I MARINE & CONTRACTING DIVISlor~
PREPOSITION PROPOSAL
PREPARED FOR:
THE CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
PO BOX 1387 . BOYNTON BEACH, FL 33425 · 561.965.2198 · FAX 561.965.9777
WWW.ARBORTREELAND.COM
L A SUBSIDIARY OF ARBOR TREE & lAND - Si~ 1978
I DEBRIS REMOVAL & MANAGEMENT I PROJECT MANAGEMENT I MARINE & CONTRACTING DIVISION
August 28, 2007
City of Boynton Beach
Ms. Christine Roberts
222 NE 9th Avenue
Boynton Beach, FL 33425
RE: Preposition Piggy-Back Contract
Dear Christine,
Attached is a copy of the Port St. Lucie Disaster Recovery contract for your perusal. I am also
enclosing proof of our liability and workmen's compensation insurance of which Boynton Beach
will be named as an additionally insured once we go to contract with you. A new Piggy Back
contract-option is herewith as well.
As soon as I have a copy of the fully executed contract from the City of PSL, I will get it to you.
r really look forward to working with you! Please don't hesitate to contact me anytime with
anything else you may need.
Best Regards,
--~~~~
Rebecca Valenza
Director of Public Relations
PO BOX 1387 · BOYNTON BEACH, Fl 33425 · 561.965.2198 . FAX 561. 965. 9777
WWW.ARBORTREELAND.COM
L A SU'SlDIARY OF ARBO' TREE & LAND - S;"~ 1978
DISf.STER RESPONSE & RECOVERY I DEBRIS REMOVAL & MANAGEMENT I PROJECT MANAGEMENT I MARINE & CONTRACTING DIVISION
CONTRACT AGREEMENT
DISASTER RECOVERY SERVICES
Upon execution by both parties, this agreement shall serve as the Contract between the City of
Boynton Beach ("owner") and Arbor Tree & Land, Inc., dba ATL Disaster Recovery ("contractor")
for the services provided within the PIGGY-BACKED contract for the City of Port St Lucie, State
of Florida. All terms, conditions, plans and specifications of the City of Port St Lucie contract dated
September 1 '\ 2007 through August 3 P\ 2009, shall apply to this agreement and are hereby
incorporated herein. Services are to be provided as a whole to the City of Boynton Beach whereas
the City may experience massive destruction wrought by the impact of a hurricane landfall, violent
storms spawning tornadoes as well as other natural and/or manmade disasters. Contract changes
shall be made in writing and agreed upon by both palties. AffIXed hereto are the authorized
signatures of both parties, in approval hereof.
City of Boynton Beach Arbor Tree Land, Inc., dba ATL Disaster Recovery
222 NE 9'h Avenue 5796 Western Way
Boynton Beach, FL 33425 Lake Worth. FL 33463
BY: BY t "~,~'--~"'''''~.
William D. Hodges, Presi8.ent
//
/
/
ATTEST: ATTEST: r" /
(Signature) /~l~
(Signature) / //'
/" C/
-- $/1CIC /JlEtJF I:: ' r,?/1/I/IJ/5T.-C.4/It/e
(Printed name and title) (Printe name and title) ,-1.s5/ST.1'l/i
PO BOX 1387 . BOYNTON BEACH, FL 33425 · 561.965.2198 · FAX 561.965.9777
WWW.ARBORTREELAND.COM
L A SUBSIDIARY OF ARBOR TREE & U\Nl> - S_ 197.
DISASTER RESPONSE & RECOVERY I DEBRIS REMOVAL & MANAGEMENT I PROJECT MANAGEMENT I MARINE & CONTRACTING DIVISION
August 6, 2007
City of Boynton Beach, Florida
Ms. Christine Roberts
222 NE 9th Avenue
Boynton Beach, FL 33425
Dear Ms. Roberts,
We are pleased to submit a Proposal for a Preposition Contract to the City of Boynton Beach.
Below is a little history on our company.
Arbor Tree & Land dba ATL Disaster Recovery is a locally owned and operated company
specializing in debris management and recovery services. We've been providing complete
debris management services for the past 29 years in Florida; our personnel have worked in
planning and managing all phases of disaster recovery services from 'cradle to grave'.
II' twenty-nine years of working with storm-related debris removal, reduction and disposal, ATL
bas developed an efficient operational plan to complete the clean up efforts in the least amount
of time possible, in the safest method arld in a skilled and practical manner.
We will provide the necessary equipment, training, logistics and supervisory personnel to
provide Boynton Beach \vith excellent clean up efforts when you need them. Our management
team has been trained by FEMA in Debris & Emergency Management, Public Assistance, EMI
courses and NIMS compliance courses. ATL will provide all required documentation, as well as
guidance and assistance in making decisions for all reimbursements.
ATL has built a foundation of quality employees, a strong, solid financial platform; and a fleet
of company-ov.'Tled equipment second to none. If a disaster strikes we are ready to commit to
the City of Boynton Beach: ATL can assure you of Personal, Priority service.
We appreciate the opportunity to submit this proposal to the City of Boynton Beach and look
forward to partnering \vith you on your Emergency Recovery efforts.
.~est~"!d~' QA~VL/
'1lebecca~nza
Director of Public Relations
PO BOX 1387 . BOYNTON BEACH, Fl 33425 · 561.965.2198 · FAX 561.965.9777
WWW.ARBORTREELAND.COM
A TL DISASTER RECOVERY
OPERATIONAL PLAN.
ATL's operational plan is divided into five phases of disaster recovery. Each
phase takes into consideration general contract requirements and the type of
response that will be needed to complete the cleanup efforts in the least
amount of time, in the safest method and in a skilled, practical manner. Since
each event will differ, ATL's pre-established plans ensure that personnel and
equipment are mobilized and utilized in the most efficient and effective manner.
ATL's pre-event plan can easily be adapted to address the specific disaster.
Plan 1: Plan 2:
Pre-Event Operational
Planning Set-up Plan
^ ~
A TL Disaster <J
Recovery &
Plan 5: Management Plan 3:
Documentation! Debris
Reimbursements ~ \
and V ~ Operations Plan
Subcontractors
Plan 4:
Ongoing Safety
and Quality
Control
1
ATL DISASTER RECOVERY
PLAN 1.
PRE- EVENT PLAN.
Once a pre-event contract has been established with the City of Boynton
Beach, ATL will advertise in local newspapers and start interviewing qualified
contractors in your area. Start a chart with subcontractor equipment and their
experience to what their duties would be. Organize a meeting with the EOC
manager; ATL will establish operations zones that are in relation to each TDRS.
In the event of a disaster, all debris in those operations zones will be removed
and hauled to the nearest TDRS. The city map will be reviewed to highlight
state roads and a meeting will be organized to discuss the process of debris
removal, reduction and disposal management procedures. At this meeting,
field project managers and supervisors will exchange email addresses and
phone numbers; and ATL can effectively connect VHF radios to ATL radio
central-communications tower. ATL's Director and Operations manager will
discuss ATL's activation plan and will notify all pre qualified subcontractors.
PLAN 2.
OPERATIONAL SETUP & ACTIVATION PLAN.
In the event that the storm is within 500 miles, we will activate ATL's prepare
to mobilize plan. As the storm determines its strength and nears its
destination a Pre-mobilization plan may be activated before the storm hits.
This would allow ATL to be near, hours before the storm hits the City of
Boynton Beach; when emergency first responders are permitted by the EOC
officer, A TL will begin the emergency road clearance (push). This would ensure
that there is no time lapse getting the equipment operational due to
inaccessible roads. Any additional equipment and resources that would be
needed are only hours away. These are the benefits of ATL being a contractor
that will complete over 30% of the recovery work ourselves.
2
All DISASTER RECOVERY
SUPPORT PLAN.
. Initiate City Contact
. Organize A TL's 1 st Responder Teams
. Establish safe areas for first mobilization teams to hold up
. Re-notify local subcontractors
. Discuss event specific plans with crew chiefs
. Brief all drivers and operators to make sure their personal needs are met to
ensure that they are physically and mentally ready to be part of ATL's "Royal
Fleet"
. Arrange shipment and mobilization
. Review con tracts and services
. Review and set up zones per supervisor and foremen
. Test all documentation devices, i.e. cameras, GPS, reports and laptops
. Provide funds, review billing and invoicing
. Review personnel tasks and list
. Provide and distribute supplies and materials
. Set up security personnel
. Review requests from safety and quality control
. Review requests from field project managers
. Review logistical tasks
. Operate production and performance tracking and reporting systems
. Start bookkeeping tasks
PLAN 3.
DEBRIS OPERATIONAL PLAN.
At this point the emergency road clearance (push) is in full swing for all main
roads. A mass mobilization is in transit to complete the emergency road
clearance and begin debris removal. The following will set up within 48 hours
of the main push:
. Pin point priorities for cleanup: hospitals, fire stations, schools, etc.
. Management team and onsite office to be operational
. At least two TDRS sites operational within 24 hours
. Set up safety signs and directional signs for rapid deployment
. Protect those affected by the storm by protecting their assets from
damage or destruction from the event recovery
. Be operational to receive debris at TDRS in less than 24 hours
. To have a fully functional on-site office set up and equipped with
generators, portable water, phones, two-way radios and \vith full
communication capabilities
,
,
"",^,';"'''''''~'~~*~.'''4",~'w""",'i'''''"''C,.~,...... ,
ATL DISASTER RECOVERY
"CLEAN AS YOU GO" POLICY.
It is ATL's policy to complete all work in a workmanship manner the first time.
This policy is known as our "clean as you go" policy. This policy is in place to
ensure that all work will be completed in the most efficient and effective
manner the first time. This policy will not override any contractual obligations
to perform multiple passes of debris pickup as directed by the City of Boynton
Beach. It simply states that all work will be conducted adequately the first time
to reduce the necessi ty of having to redo any work. All employees,
subcontractors and consultants are required to abide by our company's "clean
as you go" policy. Example: as you pass don't leave a log or branches around a
tree or fire hydrant, etc. clean as you go.
PLAN 4.
ONGOING SAFETY & QUALITY CONTROL PLAN.
ATL maintains a Quality Control Plan that provides guidance and defines
measurements to assure a consistent quality of effort; and a system by which
we can ascertain that all works complies with the requirements of the Contract
as well as compliance with FEMA, NIMS (National Incident Management
Systems), ElM (Emergency Incident Management), the State of Florida, as well
as local standards and regulations.
Our Quality Control Plan will not be modified or destabilized based on the size
of the recovery effort as ATL is committed to providing excellent service.
Example: morning/ evening safety meetings - follow up safety requirements.
The following outlines the procedures that are executed to ensure ATL's quality
of work. Each task is assigned to the individual indicated below. Each
employee is personally responsible for the task and will complete each required
report. These reports will be turned in to their supervisor and up the chain of
command to the Director of Operations for review.
4
ATL DISASTER RECOVERY
QUALITY CONTROL PROCEDURES.
Functionsl Assi2:nment Person Responsible
Time Frame
TDRS Safety Layout PM, QCSM
Daily
TDRS Fire Protection Plan DRM,QCSM,EMT
Daily
TDRS Production & Equipment Line DRM,QCSM
Weekly
Contractor Performance Report FF, QCSM
Daily jWeekly
Contractor Corrective Action Plan PM, QCSM, EMT
Daily jWeekly
Property Damage Report FF, QCSM
Daily
Property Repair Quality evaluation Follow up GMT, QCSM, EMT
24 Hours
A TL Fleet Driver & Operator Safety VPM,OD
Weekly
Performance and Progress Reports GMT, VPM, DO
Daily
Equipment Lineup & Personnel Production LM, CMT, DO
Daily jWeekly
DO Director of Operations VPM Vice President Manager
EMT Environmental Managing Team GMT General Managing Team
DRM Debris Reduction Manager PM Project Manager
LM Logistics Manager FF Field Foremen
QCSM Quality Control & Safety Manager
CMT Contract Managing Team
')
.,",_~~",,_;._,>i~
ATL DISASTER RECOVERY
DAMAGE CLAIM REPORT.
The Quality Control Manager will handle all property damage assessments and
replacemen ts. A TL has designed a system to handle all such claims and
complaints in a timely and efficient manner. Please review our customer service
and community relation plans for more detailed information. The Quality
Control Manager IS responsible for the identification of performance
deficiencies and providing a plan of action to correct any such deficiencies. The
following is an example of a damage report that will be used in the event of
complaints of damage.
i _.___..~._ _.,_~ ,__.._______,_._..__mm___.~___m__ m___.____._...
i Damage Claim Report
Dote of Claim Mandatory Completion Date:
First name: Lost Name:
Address:
City State: Zip
Phone: CellI>' Sector:
Damaoe Claimed
Actions Tok:en
Work performed by: Date Completed:
Supervisor's Name:
\-'~'Itl!
Supervisor'S Signature: Dote:
. Arbor Tree and Land, Inc. has conducted all necessary work to repair and/or replace 011
damages to the property listed above.
Homeowner's Name:
PRlIr
'Horneowner"s Signalure: Date
...Atlach Receipt," and Photographs.....
.____~_________.___~.___ .____m____..
6
A TL DISASTER RECOVER'{
SAFETY PLAN.
Safety is of greatest concern to the management of A TL; we work hard
establishing safety policies for all of our staff and subcontractors to follow. ATL
has adopted controls to ensure compliance with OSHA, the State of Florida and
local rules and regulations. We hold safety meetings at the beginning of each
week to discuss any issues and/ or concerns. We establish rules and programs
to promote safety and encourage all employees to be fully aware of these
procedures which include hardhats, safety vests, vehicle back up alarms, etc.
We hold each employee responsible to uphold the rules and to report any
unsafe conditions to the foreman assigned to the task at hand. Each foreman
is responsible to report all injuries and conditions to the on site Safety Control
Manager. The Safety Control Manager monitors all safety concerns and \vorks
individually with the Safety Coordinator.
The Safety Control Manager provides daily onsite meetings with employees and
subcontractors. The Safety Control Manager ensures that all employees and
subcontractors are usmg adequate safety precautions, device s and gear
necessary for the project's conditions and OSHA standards.
The Safety Control Manager ensures that all Maintenance of Traffic is being
conducted according to the Departmen t of Transportation's requirements
pursuant to Chapter 316 of the Florida Statute when work is performed on
public right-of-ways. The Safety Control Manager understands and ensures
compliance of the Florida Department of Transportation's Manual on Uniform
Traffic Control Devices.
HAZARDOUS MATERIALS & SPECIALTY DEBRIS.
A TL's Environmental Manager would be dispatched to any unsafe structures
and materials that have been determined to be a threat to the health and the
safety of the public. Before any demolition or clean up work begins, the
Environmental Manager will investigate all damaged buildings, properties
and/ or infrastructure to which ATL is contracted to remediate. Should the
Environmental Manager discover the presence of any harmful chemical or
biological agents, the Environmental Manager would then formulate the best
method of remediation.
In the case of the presence of observable asbestos, ATL is experienced in air
monitoring and testing the air for the presence of asbestos in microscopic
amounts or larger amounts. Should asbestos abatement be required, we have
two highly qualified abatement contractors which we have used over the years
for asbestos abatement jobs.
-
e~//;;.I_',_:t~'ii\i.~)J;,.J~l> '," ....f "~,:i . .~,,,,,,,,.,,,,,,,^,., ,-"
A TL DISASTER RECOVERY
If a wet removal method is the preferred solution, ATL is highly experienced
and competent in this service. ATL would set up air pump monitoring stations
near the site of direct contact to the machinery and in the cab of machinery
being utilized to perform the demolition and removal of construction debris.
Our Environmental Manager has been employed with ATL for over 17 years
and has overseen the handling of any Hazmat that is encountered.
The Environmental Manager is certified in Hazard Awareness and Remediation
Associated with Weapons of Mass Destruction, Right-of-Way Commercial
Application and Asbestos. The Environmental Manager has overseen the
handling of over 100 demolitions. It IS the Environmental Manager's
responsibility to ensure that all work is being conducted in a manner that
follows the guidelines established by National Emission Standard for
Hazardous Air Pollutants (NESHAP) and Environmental Protection Agency
(EPA).
PLAN 5.
DOCUMENTATION, FEMA/FHA REIMBURSEMENTS & SUBCONTRACTORS.
Through our experience and training on FEMA reimbursement policies and
procedures, we understand the importance of proper documentation. ATL has
never had a FEMA reimbursement claim denied.
ATL would use pre-arranged load tickets (a sample copy is provided herein).
These tickets are input on a Daily basis into software customized for generating
reports needed for FEMA/FHA reimbursement. ATL strives for accuracy at the
input-stage, and a checkpoint is made when the reports are derived comparing
them (the reports) to the Daily Load sheets. Our backup to these reports are
the data incorporated into our system as well as the hard copies of the load
tickets themselves.
Our staff has been properly trained and resourced to ensure that all stages of
the recovery effort is compliant with Federal, State, and Local documentation
requiremen ts; ATL strives to stay on the cutting-edge of technology for
documentation software capabilities.
Each completed load ticket has the following: Loading date, Dumping Date,
Preprinted ticket number, Hauler's name, Truck number, Loading location*,
De bris Quantity, De bris Classification, Stump classification,
Reduction/ Disposal dumping location, Client representative, State inspector (if
applicable), Federal inspector (if applicable).
ATL's in ten tion IS to have employees and sub-contractors equipped with
battery-operated GPS/GIS devices that can clearly pinpoint the locations.
8
A TL DISASTER RECOVER'{
Data tracking and management is the expertise of our accounting department.
With the ingenuity of our audit/ internal control and computer SCIence
professionals, ATL is capable of effectively and efficiently processIng high
volumes of data. All data documentation is secured in paper and electronic
formats. These database programs have been engineered to comply with
Agency standards and requirements. The programs facilitate expediting and
ensunng the accuracy of sub-con tracto r payments, proj ect reconciliation
reports and logs, cost estimates, as well as FEMA and other agency
reim bursemen t reporting.
The need to have real-time data reporting accessible remotely has become very
important. Our computer and networking experts have developed and
designed software to make this data available anytime and any'Where internet
access is available. This tool makes documents like, but not limited to, vehicle
certification, load tickets with debris description and measurements, hauling
summaries, and invoices available instantly through secured internet servers.
These programs are flexible and can be structured to meet the needs of your
City staff and its citizens as they have been designed and developed internally
by A TL personnel.
FEMA/ FHA PAPERWORK.
A TL's experience ensures our ability to do most of FEMA paperwork on our own
utilizing the City's staff only when necessary. We strive to keep up to date on
the ever changing FEMA regulations.
ATL's INVOICING.
ATL invoices electronically with scanned copies of all load tickets (if necessary
hard copies are made available}. These would be submitted daily, weekly or
monthly - however it best suits your municipality needs.
9
A TL DISASTER RECOVERY
ATL's SUBCONTRACTORS.
Located all over the State of Florida, Georgia and the Carolinas. The sub-
contractors that ATL has relationships with are all licensed and ready to
respond. Our communication with these individuals is open and on-going;
they are set to mobilize immediately per our Agreement with them, should the
need arise.
ATL will begin with company resources and will add subcontractor resources
un til sufficient resources have been deployed to effectively maintain and
manage the disaster at hand. Local subcontractors will be used when available
in compliance with 44 Code of Federal Regulations (CFR) 206.10. It is our
policy to make a good effort to use local subcontractors and small businesses.
Upon this proposal being awarded, ATL will advertise in local media; and seek
out local, qualified sub-contractors to provide support as needed. A TL provides
small and minority businesses equal opportunity to subcontract and has
implemented (CORP) a community out reach program to maintain participation
rates for small, minority and disadvantaged companies.
Under (CORP), we will contact certified and non-certified entities by direct mail
to the owner(s) listed on the city's Business Development publication. We
curren tly have numerous su bcon tractors pre-qualified and committed to
providing additional support to ATL, if needed. Before any subcontractor
performs work, a detailed description of work to be performed and a brief
description of the company's background will be provided to your municipality.
All subcontractors and consultants will be required to abide by all of the terms
and conditions set forth within the bid specifications. A completely updated file
will be maintained at our administrative office for each subcontractor or
consultant.
10
/\TL DISASTER RECOVERY
EMERGENCY RESPONSE AND COMMUNICATION.
Within a few hours of hurricane land fall, a mobile command unit will be
dispatched to the area. ATL's mobile command units are fully equipped v,'ith
kitchen and bath facilities, Motorola two-way radios with a broadcast capability'
of 25 to 45 watts, satellite phones and faxes, satellite internet, mobile office
stations, and several generators.
These self-sufficient offices with full communication capabilities will be set up
with a tower and fully dedicated to the disaster recovery efforts. ATL's
administrative office in Lake Worth, Florida is committed to providing support
to the on-site operations as well as year round services for the client.
For this project, ATL will be equipped with private band Motorola radios, and
cell phones to provide means of communication. This provides an open line of
communication with all essential personnel at ATL's headquarters. This
capability will be supplied to key City personnel upon request.
A 1-800 number will be enacted to assist the residents of the City of Boynton
Beach. This line will be available for residents to report any dangerous
situations, damaged property or get information. All information exchanged
between residents and ATL will be forwarded to your municipality in our daily
and weekly updates.
In addition, we have GPS units In order to document points and GIS
(Geographic Information systems) for mapping debris locations.
COMMUNITY RELATIONS-OUTREACH PLAN.
ATL acknowledges the importance of communicating effectively and in a timely
fashion with the citizens of the City of Boynton Beach during the recovery
phase. We strive to minimize the disruption to normal life of your citizens.
To better serve and track the needs of your city, ATL will setup a professionally
staffed, 24/7 Hotline. Inquiries and requests from the community are
documented and your Emergency staff is updated as to the handling and
conclusion of each inquiry.
J 1
,..,,,,,"'.... .~.' j"'IliiI;i;if;'~Jjlji .-~~",,,,,,,,,",,,,""
A TL DISASTER RECOVERY
ATL will also display neighborhood signage posted at various locations
throughout the City as well as PSAs (Public Service Announcements) through a
variety of media, informing the public of all ongoing and planned debris
clearance, removal and disposal activities. Public notices will emphasize the
dates of each pickup date / time and the actions that the public can perform to
expedite the cleanup process {such as how to best separate and segregate
debris, to keep it clear of all hydrants and water meters and where to place it
for collection}. This is a critical tool in managing the recovery efforts.
In addition, ATL has a Public Relations Spokesperson to assist the Public and
your City Management Team with informing your citizens about the current
recovery efforts, assuring a calm and fluid operation.
MOBILIZATION PLAN.
Upon notice to proceed in advance of an event, ATL will mobilize fifty percent
(50%) of all considered necessary resources within 48 hours or earlier and one
hundred percent (100%) of the required resources will be mobilized within 96
hours or sooner.
MOBILIZATION REPONSE TIMES.
Because of our local base, our set ups will be fast and efficient. Our drivers and
operators are rested and alert. Our "Royal Fleet" of equipment and trucks
owned by ATL will get the operations started while other contractors are still
mobilizing.
DEBRIS COLLECTIONS.
In Hurricane Wilma, ATL hauled and reduced over 1,000,000 cubic yards of
vegetative debris; this debris reduction was done entirely with company-owned
equipment.
Crew Assignment: A TL's Operation Managers will study the affected areas and
divide it into sections and assign crews and subcontractors until adequate
resources have been employed.
Daily Meetings: Daily meetings between Field Managers, Field Foremen and
Subcontractors will be conducted to discuss the progress, production and any
possible adjustments. Any deficiencies will be addressed and resolved. The
Quality Control Manager will ensure that all deficiencies are assessed and
resolved through continuous quality control monitoring.
Damages: Damages will be responded to within 24 hours. Communication
emails will be sent to the City to provide information about the status of the
repairs. For further information please review our Quality Control Plan.
12
ATL DISASTER RECOVERY
Traffic Control: ATL has several Maintenance of Traffic (MOT) certified by
Department of Transportation (DOT) employees on staff. Each TDRS will have
at a minimum two street flagman for the courtesy of the citizens and each
right-of-way pickup crew will have a minimum of two flagmen as \vell. The
Safety Control Manager will ensure that all Maintenance of Traffic is being
conducted according to the Department of Transportation require men ts
pursuant to Chapter 316 of the Florida Statue. The Safety Control Manager
understands and ensures compliance of the Florida Department of
Transportation's Manual on Uniform Traffic Control Devices.
Debris Removal: In the 70 hour push the emergency road clearance will be
pushed hard to get as much of the debris removed under the FEMA guidelines
as quickly as possible. State road crews will be separate from city road crews to
help in 70 hour push.
An initial damage survey will be conducted generally if the storm is a Category"
3 or higher. ATL's Director of Emergency Operations will arrange an aerial
assessment by helicopter with the City's Emergency Operations Manager. The
hard hit areas will be assessed and videoed for documentation and planning
purposes.
Public Right-of-Way Debris Removal: Before the emergency push phase is
complete, in order to clear debris from all city public property, public right-of-
way, streets, roads, and easements in a timely and efficient manner, ATL would
proceed as follows:
. Upon notice to proceed, ATL will study the affected area and divide it into a
multiple sections and assign a field project manager or supervisor and crews or
subcontractors to each section.
. Upon notice to proceed, ATL will meet with City official to assess the pre-
determined TDRS locations. The scope of the disaster and resultant damage
will determine the number of sites required. If ATL feels more TDRS sites are
needed, we will work with the City to identify other potential TDRS site either
public or privately owned.
. On a daily basis, A TL's managing team will evaluate productivity and make
necessary adjustments for the best interest of the City. Our plan is to move the
collection debris from "cradle to grave" as efficiently and courteously as
possible and get the City back to normal.
I"
, ~"'l
ATL DISASTER RECOVERY
Each TDRS will be equipped at a minimum with the
following:
Site Managers 1 to 2
Flagman 4 to 6
Inspection Towers 1 to 3
lOOO HP Debris Grinders 1 to 2
Grapple Excavator w/Operators 3 to 4
Large Rubber Tire Loaders 2 to 4
Service/Fuel Station 1
Fire Protection Station 1
First Aid Station 1
Watering Truck and/or Fire hose Equipment 1
Street Sweeper 1
24- Hour Security 1
OPERATIONAL/PERMITTED TDRS.
ATL is in the debris reduction & management business 365 days a year;
WE pride ourselves on being the 'Best in the Business'.
Our reduction division rotates a fleet of Diamond Z {Horizontal and Tub}
grinders to keep them in excellent condition and ready for a disaster
event. With an expansive in-house fleet of company-owned equipment
that's ready to go, our equipment can be on a TDRS and operational in
record time.
Because most TDRSs are too small, production is a key factor. Your
municipality needs an experienced manager of debris reduction to obtain
the utmost productivity.
ATL manages a productive wood recycle facility 365 days a year. We use
this yard as an exercise and training yard keeping ATL subcontractors,
personnel, factory reps, and equipment on the cutting edge and prepared
pre-disaster.
Company owned and ready to go we call this our "Royal Fleet" and it is
an asset that should not be overlooked when you are looking for
experience, production and efficiency.
15
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ATL DISASTER RECOVERY
TEMPORARY INSPECTION TOWER.
-_._~_.'-----',-
4 - 6" x 6" 7'
Posts
-- --'-----~-
42"
2x8
Joists
i
I
10'6"
I
-
17
ATL DISASTER RECOVER'{
DISASTER EXPERIENCE.
__ _o__~________o__o_ ___o_~___o -------- _o___oo_~___ - ---- --i
Disaster: Project: Scope of Work I
I
2005 Miami-Dade County - NRCS Awarded $2,500,000.00 contract-i~:;-----1
Hurricanes Reimbursement 2006 for waterway debris removal and
Wilma and I disposal along 15 canals within the
Katrina I County that were damaged by
Hurricane Wilma. Processed over 2,000
___ tons of debris __.1
South Florida Water Homestead/Florida City waterway :
Management District debris removal, reduction and disposal I
_____ of 25 miles of canal bank debris -- n _I
South Florida Water , Broward County waterway debris
Management District ~ removal by barges,debris reduction 0'
(grinding) and trucking mulch to I
disposal site from 30 miles of canal :
banks j
'0- -- ----~------------l
South Florida Water Palm Beach County waterway debris :
Management District I removal by barges,- debris reduction .
I I (grinding) and trucking mulch to
i disposal site from 40 miles of canal i
~banks i
City of Coral Springs, Florida i Debris removal services f~om --;:crac:lleto-l
I grave", managed over 1 00
Population: 128,852 I subcontractors and processed 515.000
I cubic yards of debris____~____
City of Miami Springs, Florida Debris removal services from "cradle to
I grave" and processed over 300,000
Population: 13,824 I cubic yard of debris , ." .0. . i
Northern Palm Beach County i Debris removal servicesfro~ "cnldlet(;--l
Improvement District i grave", debris hauling and reduction I
i
Coral Springs Improvement ---TWatern'ay debris r~mo~:-~l caused~v
District i Hurricane Wilma, debris removed b:^>'
i barge, removed and hauled 50,000
I cubic yards of debris
___ _ ____._.~I ___~__~___~_.___.______.~___________.__.____J
North Springs Improvement I Waterway debris removal caused by i
District I Hurricane Wilma. debris removed by !
I barge. removed and hauled to disposal i
I site i
Crossings Drainage District -~\ Waterway debris-~emovaCcau-s~db)::--'
i Hurricane Wilma, debris removed by
! barge, removed and hauled to disposal
site
~-~--~.._-------~-~_._---_.._- - ----_._---_._.._--~.._---_.__.._-------_..._----_.-
lX
_,.,.,"'-''''''''~~'''--_,.c,.---
A TL DISASTER RECOVERY
2004 Village of Golf, Florida Street right-of-way cleanup and golf
Hurricanes course vegetation removal, grinding
Charlie, Population: 228 and hauling to disposal site
Frances,
Ivan and
Jeanne
Sanibel Island, Florida Right-of-way debris pickup and hauling
to disposal site
Population: 6,335
City of Orlando, Florida Right-of-way debris pickup and hauling
to disposal site
Population: 208,900
City of South Miami, Florida Waterway debris removal, grinding,
and hauling to disposal site
Population: 10,891
South Florida Water Cleared various canals within Palm
Management District Beach County, Broward County and
Miami-Dade County of all storm related
debris, processed and hauled debris to
the disposal site
Indian River Farms Water Waterway debris removal, grinding,
Management District and hauling to disposal site
City of Coral Springs, Florida Debris removal services from "cradle to
grave"
Population: 126,711
South West Florida Water Debris removal within the Peace River's
Management District waterway system that obstructed the
water flow to mitigate flooding
Indian River Mosquito Control Constructed an 800 foot floating bridge
District and transported 9,000 cubic yards of
fill to rebuild the dike damaged by the
hurricane
1998 Florida Keys Debris pickup and trucking vegetation
Hurricane
Georges
1996 Wilmington, North Carolina Debris pickup and trucking vegetation
Hurricane
Fran
1995 Destin to Pensacola Debris pickup and trucking vegetation
Hurricane
Opal
1992 South Florida Water Canal right-of-way cleanup from the
Hurricane Management District Palmetto Expressway to Cutler Ridge
Andrew
19
A TL DISASTER RECOVERY
CURRENT CONTRACTS HELD.
Name of Firm South Florida Wat;;;-Ma~~geme;t Dist~ict ~I
I
Name of Contract Emergency Hauling-Servi~e-s----- ----------1
Contract Term Sept. 14, 2006 to s-ept.-i4:-2009----------j
~~- -~--
Scope of Work Debris Removal and Hauling to TDRS,
Debris Separation
----------------------- --------- --I'
Man Hours Per Year 300 Hours
-- -- - - -- --- - --,:--- j
Percentage of Total 10%
Workload
Contract Obligation This contract is for hauling debris, after
others remove the debris from the water. I
Hauling would not start until i
approximately 60 days after an event.
Name of Firm County of Broward I
Name of Contract Disaster Debris Management ~erv~ces ___~
Contract Term June 1, 2007 - May 30, 2008 i
----~------~
Scope of Work Emergency Road Clearance, Debris i
Management, Debris Reduction, Debris I~
Removal, Debris Hauling, Hanger and
Leaner Removal, Stump Removal, C & D I
I
Pickup and Hauling ,
--~~_.~..._.._~---_._.._"._- "-------
Man Hours Per Year N / A
Percentage of Total N / A
Workload
Contract Obligation Contract Open for Servfces when needed. -I
~---~.._-_.._..~- -'-
20
.._..,.,-;.."""!''''~~~''''"'*--'''''''...,.,_._,.._.
ATL DISASTER RECOVERY
Name of Firm City of West Palm Beach
Name of Disaster Debris Removal and Disposal Services
Contract
Contract Term July 6,2005 to July 7,2008
Scope of Work Emergency Road Clearance, Debris Management,
Debris Reduction, Debris Removal, Debris
Hauling, Hanger and Leaner Removal, Stump
Removal, C & D Pickup and Hauling
Man Hours Per o Hours
Year
Percentage of 0%
Total Workload
Contract Open contract for when services are needed.
Obligation
Name of Firm Miami-Dade County
Name of Debris Removal Services
Contract
Contract Term July 7,2006 to June 30,2008
Scope of Work Emergency Road Clearance, Debris Management,
Debris Reduction, Debris Removal, Debris
Hauling, Hanger and Leaner Removal, Stump
Removal, C & D Pickup and Hauling
Man Hours Per o Hours
Year
Percentage of 0%
Total Workload
Contract Open purchase order for when services are
Obligation needed.
21
ATL DISASTER RECOVERY
.. . .. ~~
Name of Firm ] Northern Palm Beach County Improvement .. .
District
. 0 ,==~=c,===~~~==_==
Name of ~ Various District Debris Disposal
Contract
L _ .
Contract Term I October 1, 2005 to September 30,2008
Scope of Work Debris Management, Debris Removal and
Hauling, Debris Reduction and Disposal
Man Hours Per 1200 Hours .
Year
Percentage of 3%
Total Workload
Contract JlRight-Of-way cleanup, ATL was responsible for a
Obligation small area within the District for the last
Hurricane.
Name of Firm ][ City of Doral
Name of Emergency Debris Removal
Contract
Contract Term I August 24, 2006 to August 24, 2008
Scope of Work Emergency Road Clearance, Debris Management,
Debris Reduction, Debris Removal, Debris
Hauling, Hanger and Leaner Removal, Stump
Removal, C & D Pickup and Hauling
L -.
Man Hours Per Unknown - New Contract
Year
. 00.. .==
Percen tage, 0 f ".15 % An tid paled
Total Workl:~J
Contract .J[open contract for wh.en SCrviec.s ar~ n.eededo
Obligation
---.----------- ..-- -
. .
Y)
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ATL DISASTER RECOVERY
REFERENCES.
ATL has provided emergency debris recovery servIces to the following
government agencies within the last five years. For each project, ATL was the
prime contractor.
Northern Palm Beach Improvement
Agency District
Address 357 Hiatt Drive
Palm Beach Gardens, Florida 33418
Phone (561) 624-7830
Contact Name Tim Helms
Contract Title Disaster Recovery Services
Type of Disaster Hurricane Seasons 2004, 2005
Type of Services De bris Removal
Provided
Date of Services 10/24/05 to 1/1/06
Total Contract $500,000.00
Value
Agency City of Miami Springs
Address 345 North Royal Poinciana Blvd
Miami Springs, Florida 33166
Phone (305) 905-5170
Con tact Name Denise Y oezle
Contract Title Disaster Recovery Services
Type of Disaster Hurricane Wilma
Type of Recovery ATL provided the City with emergency
Services Provided debris management for Hurricane
Wilma
Date of Services 10/24/05 to 1/1/06
Total Con tract Value $2.4 million
23
A TL DISASTER RECOVER Y
South Florida Water Management
Agency District
Address P.O. Box 24682
West Palm Beach, FL 33416-4680
-- .' '~-'-"-----'-_... --..-.' ... ._...._----~--_._~..__.._--
Phone (561) 682-6105
~-~---~--~----- --- -----------
Contact Name Linda Yarrish
. ------- ----------..-....-..-
Contract Title Numerous (list available upon request)
-----.-- 000
Type of Disaster Each Hurricane Since 1992
Type of Recovery A TL has provided debris managemen t
Services Provided and removal services for SFWMD since
Hurricane Andrew. ATL has provided
hazardous trees removal, exotic removal
and debris removal within the numerous
canals of the District's water
management system.
_._---_._.~-_._~--~.".._"---~---_._-~
Date of Service Continuous Service
_.,---.._~_._.-_.__._-------_._--_._-_.._-_._----'- --------_...~
l Contract Value $15+ million
-'--1
!
Agency Coral Springs Improvement District I
Address 11575 Heron Bay Blvd Ste 106 i
i
._.~---_._--_._---_._.---_.,---_.._------_._._--'------""-'~--- I
I
Phone (954) 752-4960
---.------..---..---------- ..._---~_._.,
Contact Name John McKune
Contract Title Canal Bank Restoration
-_._-,.__.~. --_._---_._--~-_.__._..,._----_.._-----_.-.
Type of Disaster Hurricane Wilma 2005
. -~-_.._..._.__._-_._---------_.~...,-_._._---~--------._~_._-,
Type of Recovel}T Removed all generated debris from
Services Hurricane Wilma along the District's canal
Provided banks and performed canal bank restoration
within the water management systems. All
vegetative debris located within the canal's
right of way and water's edge was removed
and hauled to a wood recycling yard.
Removed and hauled approximately 13,000
linear feet of root balls and restored
approximately 19,000 linear feet of canal
bank.
---~------- - ----------------. ----------~--
Date of Service 3/11/05 to 6/30/05
_______.___m -- -_._-_._--_.__..._._~._--------
Contract Value $1 .3 million
-- -----~_.__._---_. ------------------'--,..-,--------------- .. -. "'- -,------------------------
24
~~~.."'''''''..,''''.>,.
A TL DISASTER RECOVERY
Agency City of Coral Springs
Address 9551 W. Sample Road
Coral Springs, FL 33065
Phone (954) 830-2116
Contact Name Louis Goldstein
Contract Title Disaster Recovery Services
Type of Disaster Hurricane Seasons 2004, 2005
Type of Recovery ATL provided the City with emergency
Services Provided de bris management for Hurricanes
Francis, Jeanne and Wilma. ATL
processed over 515,000 cubic yards of
vegetative debris, removed all stumps,
hanging and leaning trees after Wilma'
impact.
Date of Services 10/24/05 to 1/1/06
Total Contract Value $11 million
25
A TL DISASTER RECOVERY
A TL's COMPANY -OWNED EQUIPMENT.
Qty Age Brand Model Description
~- ....-...-.----
7 2006 (3) Mack) CS700) Tractor trailer dumps
2005 (2) Western Star CH, DM 40 to 80 vard
2000 (2) Tractor with large capacity trailer that
~~._--_.- dumps -.--- _.__.-~-_...- -.
3 2004 (2) Mack Ro to bec Self loader grapple type with self-
2001 (1) Prentic dumping, 6,000 to 9,000 Ib lifting
crane
120 E Prentice has 80,000 Ib hauling
capacity -~------_.__._---------- ...--
20 6 months Komatsu 450 Ru b ber tire loaders
to 3 years Volvo L-90 Front-end loaders with bucket boom or
Kawasaki 290 rake Grapples for debris collection
Caterpillar
TCM
3 1 to 3 Caterpillar 318 (1) Rubber tire grapple excavators
years 322 (2) Loader excavator for loading large
i ! I capacity dump trailers 322 has 15 ton i
_I capacity -------------- .I
13 6 months Komatsu PC 78 (1) Track excavators with material
to 5 years Gradall PC 220 handling grapple for moving debris
(2)
Kobelco 300 (2) )
235 (3)
Skytrac 330 (1)
Caterpillar I 322 (2)
I
I .-.-.--- -..---.--- --- --- "---
4 2001 (1) Altec I LR V Bucket truck
1994 (1) I ! LR III With 60 foot boom to reach for
i i hazardous tree or limb removal
--~~-------- ---
I 4 2004 Hino I Open box 10 to 40 yard Trucks
!
--._------- - -----~..__._---~----~_._--_._._-----_.._-
1 10 months Hino [Dump Chipper truck
I I . Box A box truck that dumps and capable of
! pulling a chipper
.___4_____ _n ..__.____n______ ------ I
4 10 months Bandit 1250 Chipper
!
(2) Industries! 1115 hp to pull behind for special i
3 years (2) i cleanup . ____.___________._______ !
20 1 month to Stihl MS 200 ! Chainsaws I
1 year MS 220 I Small for light cutting i
,
15[1 month to Stihl MS 360 I Chainsaws --..... --_.-~---...--.-- - -.i
1 vear . MS 440 I Large for cutting wood
___ - ~__n________LMS ~~q
i
l____ -------..--...- - - -"------..---
::!6
ATL DISASTER RECOVERY
16 Late Model Trailers A WKFLR Dump Trailers & Lowboy Trailer
1 8 years Morbark 30/36 Chipper
like new 500 hp
6 2 months Diamond Tub Whole Tree Grinders
to 2+ years Z/Zher Horizon t
al 1000 H.P.
2 2 years TCM 320 Small Bobcat-like Loader
1 2 years Komatsu PC78 Rubber Tracked Excavator with
Grapple Loader
1 3 years Rayco 1672 Hydro Stump Grinder
Grinder used for small and medium
stumps, 175 hp
1 5 years Hydro Ax RT Stump Grinder
Grinder used for large stumps, 500 hp
3 2 years Barge Custom 12x13' 150hp self-propelled with tower
B uil t lifting capability
2 2 years Barge Custom 24x40' sectional barge
Built
3 2 years Barge Custom 24x50' sectional barge
Buil t
2 2 years Barge Custom 10x20' self propelled push boat 150hp
Built
4+ 2 years Push Boats 2 and 1 motor
Push boats/Tugs
27
Arbor Tree & Land, Inc.
Debris Collection Equipment
Oty Description Equivalent
30+ Pick up trucks 1/2 -3/4-1-ton F150. 250, 350
100+ Heavy dump trucks 10 - 30 yard Single rear axle
100+ Heavy dump trucks 16-18 yard Taden tnpple axle
100+ Heavy dump trucks 20-40 yard Tandem or tnpple axle
30 + Tractor trailer with 100 yard plus live bottom hydraulic unloads without
lifting for hauling mulch l
30+ Tractor trailer dumps 40-80 yard Ii:A,~~'~:i->'
'f\';~~~~t ~~~
Tractor with large capacity trailer that dumps Steel Aluminum Dump ~'--.-
~J+ ! , !;
Self loader Grapple type with self-dumping 6000 to 9000lb lifting crane Rotobec 80 ....
30+ Rubbertire loaders front-end loaders with bucket boom or rake
Grapples for debris collection
1-2 yard size TCM 20
3-5 Yard size John Deere 544
Volvo L90
5-10 yard size Komatsu 450
10+ Rubber tire Grapple loader excavator for loading large capacity dump Rubber tire Cat 322
trailers and Cat 318
12+ Bucket truck with 60 feet reach boom for hazardous tree or limb Aspludh
removal
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12+ Chipper truck a box truck that dumps and capable of pulling a chipper Ford F600
15+ Chipper 115 hp to pull behind for special clean up Bandit 250
100+ Chainsaws - small for light cutting Stihl 021
100+ Chainsaws - large for heavy wood Stihl 044
Support Equipment for Debris site Management
12+ Hydraulic excavator with debris grapple, bucket thump or bucket for
loading and handling debris Cat 322
3+ Hydraulic excavator with shear for stump reduction. Machine reduces
the size of large stumps prior to grinding Komatsu 300
6+
Dozer 6 way medium-large dozer for moving fill or debris Cat 0-6
6+ Water truck with 2000/5000 gallon water pumps to keep down dust
and fire prevention
6+
Burner air curtain mobile unit to burn if necessary to reduce emissions Air Burner T-359
9+ Diamond Z 1463
Tub Grinders with approximately 1000 HP 12 to 14 feet diameter tubs Morbark 1300
Marine Restoration and Debris Collection
Barges custom built by A Tl in our private
fabrication shop
3 12x13 150hp self-propelled with tower lifting capability
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2 8x20 push boat 150 hp
3 18-20' work boat 30-50hp
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ATL DISASTER RECOVERY
FIRM QUALIFICATIONS.
Arbor Tree &, Land d/b/a ATL DISASTER RECOVERY with headquarters in
Lake Worth, has been in business since 1978. ATL has over 150 pieces
(approximately $10 million dollars worth) of company-owned equipment, and
stands as one of the few Disaster Relief companies able to complete a minimum
of 30% of recovery work on all our own, without the necessary-use of sub-
contractors. Our top management have all been trained in Debris Management
through FEMA and are also NIMS compliance. We understand the work and
billing guidelines for FEMA reimbursement through proper training and
expenence.
QUALIFICATIONS OF STAFF.
William Hodges
William Hodges is the President of ATL and Director of Emergency Operations.
For Hurricanes Andrew, Opal, Charley, Frances, Jeanne, Ivan, Wilma, and
Katrina, he directed work crews in clearing over a million cubic yards of debris,
provided project management and performed public relations. William Hodges
oversees subcontractor management for the company. William has 22 vears of
experience working as a general contractor with government agencies including
city, county, state and federal governments. William is also responsible for the
allocation of equipment design and management for our "Royal Fleet". He is
responsible for outreach programs to minorities and Women Owned Businesses
for the company. For more than 28 years, William has effectively and
efficien tly managed the business of debris handling in Florida. Training
consists of FEMA, NIMS Compliance courses and EMI Training.
Terry Hodges
Terry Hodges is the Senior Project Manager of Emergency Operations. He has
managed over a million cubic yards of debris, hundreds of subcontractors and
has had extensive FEMA disaster training. Terry also has expenence
coordinating the recovery efforts for Hurricanes Charlie, Frances, Ivan, Jeanne
and Wilma. Terry Hodges managed A TL's City Tree Operations Division
successfully for 12 years. He effectively owned and managed Arbor
Transplanters for 6 years. For more than 4 years, Terry Hodges served as an
Emergency Response Team Member for the State Nuclear Pmver Plant in
Crystal River, Florida.
2~
'''.''',",""~~",~"~~~,~,~''i'"";"",,,,;,,.,,,.., ,'.
ATL DISASTER RECOVERY
John Rollins
John Rollins has over 20 years of environmental proj ect management
experience. He is a certified paleontologist, Coast Guard Licensed Captain/
Merchant Marine officer and Certified Asbestos Contractor/Supervisor. He is
also certified in the herbicide application with aquatic right-of-way and natural
areas endorse men ts. He also has a Florida Departmen t of Agriculture
Consumer Services Pesticide Certification. He is certified in First Aid and CPR.
He has an Associates Degree In Li beral Arts. John has been our
biochemical/hazardous waste consultant for Hurricanes Charley, Frances,
Jeanne, Ivan, and Wilma. John has supervised the completion of over 100
demolitions; and has completed FEMA certification, NIMS Compliance courses
and EMI training.
Ro berto Acuna
Roberto Acuna has over ten years of debris/material management and logistics
experIence. He served as operational manager of a local trucking company that
managed fleets of over 250 independent contractors. He is trained in disaster
debris management and FEMA policies and procedures, as well as NIMS
Compliance and EMI training. Roberto has participated in single audit reviews
and is knowledgeable in FEMA reimbursable requirements and compliance. He
has a Business Administration degree in Accounting from Florida Atlantic
University and IS curren tly pursumg a Masters In Accounting with
concentration in Forensic Accounting. Roberto has resided in South Florida for
over twenty years and has a good working relationship with local
municipalities, contractors and suppliers. Roberto is responsible for and
oversees all aspects of record keeping management from the commencement of
the project to its final reconciliations.
Re becca Valenza
Rebecca Valenza IS ATL's Director of Public and Community Relations.
Rebecca has a Bachelors Degree in Marketing and Management from Florida
Atlantic University; with an extensive background in public affairs and building
relationships, it is her primary objective to hold ATL up to the highest
standards and to let outer communities and municipalities know of ATL's
strengths with our level of management and brevity of equipment. She also
oversees all RFPs, marketing pieces, informational and otherwise, and ensures
that A TL delivers only the absolute best communication levels available to our
city and community liaisons. Rebecca has successfully completed FEMA
certification, NIMS Compliance courses and EMI training.
29
ATL DISASTER RECOVERY
Tony Ornelas
Tony Ornelas is a Major Projects Manager. Tonv Ornelas has over 12 vears
- .
experience Vv'ith project management and 16 years of experience with hauling
vegetation in Florida. Tony has supervised subcontractors for Hurricanes
Charley, Frances, Jeanne, Ivan, Wilma and Katrina. He manages over 200
pieces of equipment on a daily basis. Tony is experienced in watef\vay, barge,
and exotic tree debris removal. A TL's repeat business from those customers is
directly correlated to his professionalism and job quality. Tony's \vork has
been rated Al with the Army Corp of Engineers.
Steve Pisacano
Steve Pisacano is a Field Personnel Monitor. He is responsible for FEMA
compliance documentation. He also ensures correct documentation including
pictures, tickets and any documentation to meet all government standards. He
was our internal supervisor for the monitoring team for Hurricane Wilma. He
has over 25 years of personnel management experience. He has an Associates
Degree In Landscape Technology from Broward Community College. He
successfully owned and operated his own landscape business and sold it in
1991.
Tim Ervin
Tim Ervin is a Major Projects Manager. Tim Ervin has over 20 years experience
in project management. Tim writes Safety Policy and Procedures for A TL and is
a certified heavy equipment instructor. He has worked with ATL through
Hurricanes Charley, Frances, Jeanne, Ivan, and Wilma. Tim managed crews,
provided equipment support, and regulations compliance. Tim is experienced
in managing and operating barge crews, waterway cleanup and exotic tree
removal.
Robert Ellis
Robert Ellis has worked at ATL for over 11 years as the Equipment Manager.
Robert Ellis has over 20 years experience in maintenance management and
managmg crews. For Hurricanes Wilma, Charlie, Frances, Ivan and ,Jeanne, he
was responsible for managing fuel reserves, maintaining and repairing our fleet
and equipment onsite. He is also responsible for managing crews at A TL
headquarters. Robert Ellis served in the U.S. Army for 12 years as a Fleet
Maintenance Manager. Robert is a retired veteran from the Army with medals
of Honor. Robert Ellis is ASE certified.
_10
A TL DISASTER RECOVERY
Arturo Liz
Arturo Liz is our Logistics Manager. Arturo has over 13 years experience
managmg large workgroups. Arturo has 10 years expenence In Loss
Prevention Tactics. He has experience managing ATL's trucking equipment
and was the Assistant Project Manager for Hurricane Katrina. Arturo al so
performed services at ATL for Hurricane Wilma including trucking, emergency
response preparations, and TDRSS project management. Arturo continues his
daily activities managmg crews, equi pmen t, company fleet and debris
movement throughout Florida.
Richard Castro
Richard Castro is a Tactical Manager. Richard Castro has over 12 year
experience providing tactical management for businesses. Richard Castro has
experience providing tactical management for Hurricanes Charley, Frances,
Jeanne, Ivan, and Wilma. He is instrumental in providing organization for the
field, crews and the office personnel.
Bonnie Krpata
Bonnie Krpata is ATL's Certified Office Specialist. Bonnie has over 15 years of
professional office/legal experience; and assists in project management,
contract bidding/writing, payroll services and billing, as well
as other administrative duties.
Jennifer Williams
Jennifer Williams is our Contract Administrator. Jennifer has a bachelor's
degree In Business Administration with a concen tration In Marketing
Communications as well as a Master's in Business Administration. Jennifer's
many years working with government agencies helps in her preparation of
RFP's and contracts for ATL.
Zach Hodges
Zach Hodges is ATL's Assistant Contract Administrator. Zach is currently
enrolled in Palm Beach Community College seeking a Business Administration
degree. He is trained in FEMA Emergency Management as well as NIMS
compliant through NIMS courses.
31
A TL DISASTER RECOVER Y
Keith Galus
Keith Galus is ATL's Controller. Keith has a Bachelor's degree in Accounting
from Florida Atlantic University and is currently expanding on pursuing more
studies on Public Assistance and FEMA reimbursements with and for local
municipalities. Keith's background also affords him the experience of
equipment operation and handling.
Tim Nowak
Tim Nowak is an Assistant Project Manager overseeing ATL's Department of
Environmental Protection yard, also known as our local TDRS. Tim served four
years in the US Army and received an Honorable Discharge upon his release.
Tim is our communication specialist, trained in radio & wire, and speech
security equipment including encoding and decoding of messages. Tim is NIMS
compliant and seeking further FEMA approved classifications.
3~
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ATL DISASTER RECOVERY
ORGANIZATIONAL CHART.
CITY OF BOYNTON
BEACH
\ .'.--- I
I I I I
William Rebecca John Rollins
Robert Hodges Valenza
Acuna Vice Environmenta
President Director of Director of I Managing
(VPM) Operations Public Team (EMT)
__.JP:>'L_ -__ Relations
I I "-'~-"---'-~-"r-'''''' -,-- I
I I
Quality Rob Ellis Terry Accordia Jennifer Hazardous
Keith Control Debris Hodges Safety Williams _ )"~!!~_r!Il~
Manton, Inspector
Safety Reduction General - (~!)- . Contract
Controller Manager Manger Managing Administrator
Steve (DRM) Team (GMT) _......._w._._......__ ,.'. .__....'.,.
Pisicano -_...".~_... Demolition
Sub- (QCSM)
Contractor ,.... . "I"'--'~ ' Project Bonnie
Invoice I I Fuel Supply Managers Krpata
Arturo Liz (PMT) Certified
Contract Logistic Tony Office
Compliance Ornelas
Group Manager Debris Tim Ervin Specialist
Payables .__.l~rL_- . Reduction
Grinding
Sites Crews
Portable 1---
Housing Foremen
Receivables Fleet
Maintenance
Sub-
contractors
Operators Drivers Flagmen Labors
Customer
Service
Relations
33
ATL DISASTER RECOVERY
FINANCIAL STABILITY.
In the following pages, you will find a copy of Arbor Tree and Land, Inc. 's
Financial Statements for the year ending December 31, 2006 and Financial
Statements for the year ending December 31, 2005. Our Certified Public
Accountant firm that certified the financial statements \vas Michael J. McGoev,
CPA, Inc.
Arbor Tree and Land, Inc
Statement of Income and Retained Earnings
For the YNr Ended December 31, 2006
Contract Revenues S 16,747.281 100.00%
Contract Costs 7,391.748 44.14%
GROSS PROFIT 9.355,533 55_86%
General & Administrative Expenses 2.954,435 ~
Income Irom Operations 6,401,098 38.22%
Interest Income 142,176 0.85'1.
Other Income 1,458 0.01....
Net INCOME 6,544,732 39.08'10
Retained Earnings December 31,2005 8,780,518
Dividends paid in 2006 (3.661,6071
Retained Earnings December 31, 2006 $ 11,657,643
Se. Certified Public Accountant's Audit Report
The e~~ompllnying notes are an integral Pilrt of this finandal st.at~ment.
34
A TL DISASTER RECOVERY
Arbor Tree and Land, Inc
Balance Sheet
As of December 31, 2006
ASSETS
Current A"".l1i
Cash. Note 1 $ 4,074,253
Account5 Recejyable - Note 1 S 4.060,688
Oth"r Current Atiti_ S 56,677
Coats and estimated earnings In exce55 of
billings on uncompleted contracts S 86,401
TolIIl Current Assets S 8,280,219
Property & Equipment. Note 1
....1 of accumulated depreciation of $6,680,023. S 3,682.600
Other A&cehs $ 1,277,085
TOTAL ASSETS 513.240,104
LIABILITIeS & eQUITY
Current Liabilities
Account5 Payable $ 5,214
Curnmt Portion of Long Term Debt. Note 2 S 566.664
Biltings ~n ellcess of casu and estimated
earnings on uncompleted contracts S 0
Total Current Llabllitlu S 571 ,87B
Long Term Debt, nel of cUrTent portion. Nolol 2 S 1.010.082
Equity
Common Stl>Ck S 500
Retained Earnings S 11.657,643
Total Equity S 11.658.143
TOTALUAB~rr~S&EQUJTY S 13.240,104
See Certified Public Accountant's Audit Report
The ae<<;omplllnying notes are an Integral part of this financial statement
35
A TL DISASTER RECOVER'!,
Arbor Tree and Land, Inc
Balance Sheet
As of December 31, 2005
ASSETS
Current Assets
Cash - Nole 1 S 2.907,567
Accounts Receivable - Note 1 S 3,235.143
Other Current Assets S 58.877
Costs and estimated earnings in excess of
billings on uncompleted contracts S 835,873
Total Current Assets S 7.037460
Property & Equipment - Note 1
net of accumulated depreciation of $5,197.655 S 44H.405
Other Assets S 50.370
TOTAL ASSETS $ 11,505,235
LIABILITIES & EQUITY
Current Liabilities
Accounts Payable S 191.339
Payroll & Other Accrued liabilities S 187.302
Current Portion of long Term Debt. Note 2 S 734.943
Billings in excess of costs and estimated
earnings on uncompleted contracts S 0
Total Current Liabilities S .113.584
Long Term Debt. net of current portion. Note 2 S 1,593,475
Equity
Common Stock S 500
Retained Earnings S 8.797.676
Total Equity S 8,798,176
TOTAL LIABILITIES & EQUITY $11,505,235
See Certified Public Accountant's Audit Report
The accompanying notes are an integral part of this financial statement.
~6
"~d'''''_'''''.''' IIII!",,*,'~'"""~""~""'''''
ATL DISASTER RECOVERY
Arbor Tree and Land, Inc
Statement of Income and Retained Earnings
For the Year Ended December 31. 2005
Contract Revenues $ 18.158,993 100.00%
Contract Costs 8,591.414 47.31%
GROSS PROFIT 9,567.579 52.69%
General & Administrative Expenses 2.440,938 13.44%
Income from Operations 7.126.641 39.25%
Retained Earnings December 31. 2004 2,444,588
Dividends paid in 2005 (773.553)
Retained Earnings December 31.2005 S 8.797.676
See Certified Public Accountant's Audit Report
The accompanying notes are an integral part of this financial statement.
37
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Emergency Management Institute
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(-1ND ~~G
FEMA
This Certificate of Achievement is to acknowledge that
WILLIAM D HODGES
has reaffirmed a dedication to serve in times of crisis through continued
professional development and completion of the independent study course:
IS-OO 100
Introduction to the Incident Command System,
(ICS 100) "-
Issued litis 23,.(/ Day of April, 2007 ~~
Cortez \~jrence, Ph 0
OJ CEU Superintendent
Emergency Management Institute
Emergency Management Institute
FEMA
This Certificate of Achievement is to acknowledge that
WILLIAM D HODGES
has reaffirmed a dedication to serve in times of crisis through continued
professional development and completion of the independent study course:
IS-00200
I CS for Single Resources and
Initial Action Incidents ( /--,
lftff~~-~
IsslIed this 2fJth Day (~r April. 2007
Cortez \~rence, rhO
Superintendent
eEl) Emergency Management 1/1 te
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f Certificate of Achievement
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This certifies that
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lias [lee 11 lTwa rdCl-{28.s }1n?fcssiona (l-{evc{oy,ncl1 t hou rsj(n~ yartic~pa tin8 il1
the 2007 :JV'ationa{ :Hurricane Cor,:ference, Ayri(2-6, NC1V Or(eans, Louisiana
:Pre_ren tetfl1~lf
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The Nationall-Iurricane Conference
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David L. Tait, Executive Director
Certificate of JZlcliievement
Ih is certifies that
'Robert 5\cuna
has 6een alvarded 28.5 yrofessiona{ deve{oyment hours for yarticiyating in
tlie 2007 Nationa{ :Hurricane Co~ference, .A.yri{ 2-6, Nelev Or{eans, Louisiana
:Presen ted b..lf
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The National Hurricane Conference
~Lr/~
David L. Tait, Executive Director
Emergency Management Institute
FEMA
This Certificate of Achievement is to ackno\vledge that
ROBERTO ACUNA
has reaffinned a dedication to serve in times of crisis through continued
professional developnlent and completion of the independent study course:
IS-OO 1 00
Introduction to the Incident Command Systenl,
(ICS 100) (J Tib- \,
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Issl/ed this 20th Da)' {?/April. 2007 ,_y' \' _:grL:~U-~C-~_~
Corlez '\dlrence, PhD
, CEU S u peri n tenJen t
Emergency Man:lgclllcnt I ute
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Certificate of Jtchievement
'T'liis certifies that
'Rebecca Ya{enza
has l1ec n a1varded-28.5 J11"oJessiona[ devc[oyn1ent hours jar yarticiyating in
the 2()()7 :Nationa{ :J-{urricane COl~(erencc, ..Jlyri{ 2-6, Ne1v Or{eans, Louisiana
JJresen tetl IJ..lJ
.
.
The National Hurricane Conference
~L,/~
David L. Tait, Executive Director
Emergency Management Institute
~Yi\RTA{F
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7~ ~
~<1ND st.G
FEMA
This Cettificate of Achievenlent is to acknowledge that
REBECCA D VALENZA
has reaffinl1ed a dedication to serve in times of crisis through continued
professional developll1ent and cotl1pletion of the independent study course:
IS-OOIOO
Introduction to the Incident Command System,
(ICS tOO) "
issued this 20th Day o.lApril, 2007 l..A-~
Corlez\.~rencc, rhO
Supcri ntendenl
0.3 CEU Emergency Management Institute
I Emergency Management Institute
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(,<JND ~tG
FEMA
This Certificate of Achievenlcnt is to acknowledge that
REBECCA D VALENZA
has reaffirnlcd a dedication to serve in tilnes of crisis through continued
professional develoPlnent and conlpletion of the independent study course:
18-00200
ICS for Single Resources and
Initial Action Incidents (; rct{; ...
Issued this 26th /Jay a/April, 2007
\J' \ t.A/L~L-<-~-------..
Cortez'l\+rcllcc, Phl)
S upell Il tell dell t
3 CEll Fl1lcrgencv t\1allagclllcnt I ~Itc
Emergency Management Institute
FEMA
This Cel1ificate of Achievenlent is to acknowledge that
REBECCA D VALENZA
has reaffinned a dedication to serve in tinles of crisis through continued
professional developnlent and conl pletion of the independent study course:
IS-00700
National Incident Management System
(NIMS) an Introduction ~
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Issued this 25th Day of April, 2007 ' / ./
'... A/~
Cortez\,afrence, PhD
Superintendent
0.3 CEU Emergency 1\.1anagcment Institute
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Certificate of .Achievement
'rh is certifies that
Zacfi J{odBes
lias been alvarded-28.S yrC?{essiona( deve(oy,nent {ioursfor yarticiyating in
the 2()()7 :Na tionaI J {u rricane COl~ference, .J1yri{ 2-6, _Nelv Or{eans, Louisiana
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The National I-Iurricane Conference
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David L. Tait, Executive Director
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Emergency Management Institute
FEMA
This Certificate of Achievement is to acknowledge that
TIMOTHY NOWAK
has reaffirmed a dedication to serve in times of crisis through continued
professional development and completion of the independent study course:
IS-OOIOO
Introduction to the Incident Command System,
(ICS 100) ( .......
;, //
issued this 9th /Jay of May. 2007 3tLi-SV AJ~ LC '-'---
('orlez~~+rcllcc, PhD
S upcrln Icndclll
OJ CEll Fl11crgcllcy r--1allageJl1cr -lllutc
Emergency Management Institute
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(-1ND s~c;
FEMA
This Certificate of Achievelnent is to acknowledge that
TIMOTHY NOWAK
has reaffinned a dedication to serve in tinles of crisis through continued
professional development and COIll pletion of the independent study course:
18-00200
ICS for Single Resources and
Initial Action Incidents
Issued this 9t/1 Day (!( May. 2007 ,
COr1ez\~rel1ce, PhD
~ Superintendent
0.3 CEU Emergency Management Institute
Emergency Management Institute
FEMA
This Certificate of Achievenlent is to acknowledge that
ROBERT ELLIS
has reaffirmed a dedication to serve in times of crisis through continued
professional development and completion of the independent study course:
IS-OOIOO
Introduction to the Incident Command System,
(lCS 100) (13 '
;' r / .
Issued this Yt!1 f)ay (~( Alay, 2007 (~~jJLV~~_
Cortel.\31vrcllcc, PlID
S UpCflll tendellt
}J eEU hllergel\cy rvlana~~el11enf' "tltlIte
Emergency Management Institute
FEMA
This Certificate of Achievement is to acknowledge that
ROBERT ELLIS
has reaffinned a dedication to serve in tinles of crisis through continued
professional developnlent and C0l11pletion of the independent study course:
IS-00200
ICS for Single Resources and
Initial Action Incidents G~)
Issued Ihis 9111 Day of May, 2007
.'. LV~
('ortez'~+encc, PhD
S uperi n tendent
0,3 CEU Emergency Management Institute
Emergency Management Institute
FEMA
This Certificate of Achievement is to acknowledge that
TERRY HODGES
has reaffirmed a dedication to serve in times of crisis through continued
professional development and completion of the independent study course:
15-00100
Introduction to the Incident Command System,
(I CS 100) l ~--- '.
/ (' )
Issued this 91h /Jay ,,{May, 2007 GcL-"~u..c~~-~
Cortez'\~+rence, PhD
S uperi Illendent
03 (IOU Emergency Management '"stitllte
Emergency Management Institute
FEMA
This Certificate of Achievelnent is to acknowledge that
TERRY HODGES
has reaffirnled a dedication to serve in tinles of crisis through continued
professional developnlent and conlpletion of the independent study course:
18-00200
ICS for Single Resources and
Initial Action Incidents
~
issued Ihis 91h Day (!( May, 2007 ~
Cortez \frcnce, PhD
Superintendent
0.3 CEU Emergency Managemcnt Institute
certificate of :Achievement
This certifies that
Jolin'RoCans
lias bee /l awa rde<( 28.5 profess i ona[ develop meat Ii 0 u rs for parti c ipat illB i /l
tlie 2007 :Na tiona[ :JIu rricane conference, Ap,-i[ 2-6, :New orfeaas, Lou isia na
JJresented by
.
.
The National Hurricane Conference
~L~'/'~
David L. Tait, Executive Director
EXHIBIT "A"
AGREEMENT BETWEEN CITY OF PORT ST. LUCIE AND ARBOR TREE & LAND, INe.
D/B/A ATL DISASTER RECOVERY
CITY OF PORT SAINT LUCIE
CONTRACT FORM
This CONTRACT, executed this day of , 2007, by and between the
CITY OF PORT ST. LUCIE, FLORIDA, a municipal corporation, duly organized under the laws of the State of
Florida, hereinafter called "City" party of the first part, and ARBOR TREE & LAND, INe. D/B! A A TL
DISASTER RECOVERY - The Primary Contractor, PO Box 1387, Boynton Beach, Florida 33425/5796
Western \Vay, Lake Worth, Florida 33463, Telephone No. (561), 965-2198 Fax No. (561) 561-965-9777,
hereinafter called "Contractor", party of the second part.
RECIT ALS
In consideration of the below agreements and covenants set forth herein, the parties agree as follows:
CONTRACT SUPERVISOR
As used herein the Contract supervisor shall mean Larry Nadeau, Public Works Department, at (772)
871-5104, or his designee.
SECTION I
DESCRIPTION OF SERVICES TO BE PROVIDED
The specific work that the Contractor has agreed to perform pursuant to the Bid Specifications
#20070060 Emergency Debris Collection & Removal Services, are hereby incorporated by this reference.
SECTION II
TIME OF PERFORMANCE
Contract period shall commence on September 1,2007 and terminate twenty-four (24) months thereafter
on August 31, 2009. In the event all work required in the bid specifications has not been completed by the
specified date, the Contractor agrees to provide work as authorized by the Contract Supervisor until all work
specified in the bid specifications has been rendered.
CVr'T'II\1\.~ TII
0.1..:J'-" ..1.. ~ '\J.l' ..1....1....1..
COMPENSATION
The total Cl_m01..lrrt to bE' ]10ir1 ny t1:w f:ity to tne C:ontractor is on a unit price basis in accordance with
"Schedule A" Fee Schedule, which is attached hereto and incorporated by reference as part of this Contract.
Payments will be made within thirty (30) days ofreceipt of Contractor's invoice provided the Contract
Supervisor approves invoice as provided in Section Xl.
A 5% Retainage will be held on each pay application until the end of the project. The 5% Retainage will
be released by the City to the Contractor within 30 days after the City's fmaI acceptance of the project,
including ticket reconciliation.
The Contractor shall not be paid additional compensation for any loss, or damage, arising out of the
nature of the work, from the action of the elements, or from any delay or unforeseen obstruction or difficulties
encountered in the performance of the work, or for any expenses incurred by or in consequence of the
suspension or discontinuance of the work.
Page 1 of 13 Contract #20070060
..""-..,.....~i;"'..:.g'r~..- ~l'i.."'''..''.~.f'''''''.''.,'".""..,
Invoices for services shall be submitted once a month, by the 10th of the month, and payments shall be
made within thirty (30) days unless contractor has chosen to take advantage of the Purchasing Card Program,
which guarantees payment within several days. Payments shall be made provided the submitted invoice is
~ccompanied by adequate supporting documentation and approved by Contract Supervisor as provided in
ction XI.
No payment for projects involving improvements to real property shall be due until Contractor delivers
to the City a complete release of all claims arising out of the contract or receipts in full in lieu thereof, an
affidavit on his personal knowledge that the releases and receipts include labor and materials for which a lien
could be filed and complete releases of liens from all sub-contractors used.
All invoices and correspondence relative to this contract must contain the Purchase Order number and
contract number.
SECTION IV
CONFORMANCE WITH BID
It is understood that the materials and/or work required herein are in accordance with the bid made by the
Contractor pursuant to the Invitation to Bid and the Specifications on file in the Office of Management and
Budget of the City. All documents submitted by the Contractor in relation to said proposal, and all documents
promulgated by the City for inviting proposals are, by reference, made a part hereof as if set forth herein in full.
SECTION V
INDEMNIFICATION/INSURANCE
The Contractor shall indemnify and hold harmless the City, and its Officers and their employees, from
lbilities, damages, losses, and costs, including but not limited to, reasonable attorney's fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional/Contractor
and all persons employed or utilized by the Contractor in the performance of the Contract. As consideration for
tIns indemnity provision the Contractor shall be paid the sum of $10.00 (ten dollars), which will be added to the
Contract price and paid prior to commencement of work.
The Contractor shall, on a primary basis and at its sole expense, agree to maintain in full force and effect
n+ ,...,11 f~....-.....r< ~n"";~,.... +1"'0 l~+o .r"'\++t-.t~('" r"",."t.,..t')"t ~'t"'\C"'1"'<,]'t"'\""tJt. r-f"'\"'{l~.,.t';lnp 11~1tC' .;1"'I,....hlf~ino pnrt()t"~PT1"'lpnt~ !=lC::= npc;:rrinpn
Ul Uil L..1111tw,:) \..1U.1..1J.J.6 lJ..1,"" lJ..L....... Vi L.J.J..l...:l '-"'V..lJ....Ll,.4.......l., .1.LJ.'-'"J.fo...LLl........"'" ""'-" -"-......~......, J.J.J.J................, ..........-...--.........0 -.......-................-..........-......"'...., -~ -........-............ -"-
herein. The requirements contained herein, as well as City's review or acceptance of insurance maintained by
Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligations
~sslJmeci hy (:()ntractor under the Contract.
The Contractor shall agree to maintain Workers' Compensation Insurance & Employers' Liability in
accordance with Chapter 440, Florida Statutes.
Contractor shall agree to maintain Business Automobile Liability at a limit ofliability not less than
$500,000 each occurrence for any auto, owned, non-owned and hired automobiles. In the event the Contractor
does not own any automobiles the Business Auto Liability requirement shall be amended allowing Contractor to
agree to maintain only Hired & Non-Owned Auto Liability. This amended requirement may be satisfied by way
of endorsement to the Commercial General Liability, or separate Business Auto Coverage form.
Commercial General Liability for public liability during the lifetime of this Contract shall have minimum
nits of $1 ,000,000 per claim, $2,000,000 per occurrence for Personal Injury, Bodily Injury, and Property
Damage Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products
and/or Complete Operations, Contractual Liability and Broad Form Property Damage Endorsements. Coverage
Page 2 of 13 Contract #20070060
shall not contain an exclusion or limitation endorsement for Contractual Liability or Cross Liability. Coverage
for the hazards of explosion, collapse and underground property damage (XCU) must also be included when
applicable to the work to be performed. All insurance policies shall be issued from a company or companies
duly licensed by the State of Florida. All policies shall be on an occurrence-made basis; the City shall not
accept claims-made policies. Specific endorsements will be requested depending upon the type and scope of
work to be performed.
Except as to Workers' Compensation and Employers' Liability, said Certificate(s) and policies shall
clearly state that coverage required by the Contract has been endorsed to include the City of Port St. Lucie, a
political subdivision of the State of Florida, its officers, agents and employees as Additional Insured with a CG
2026-Designated Person or Organization endorsement, or similar endorsement, to its Commercial General
Liability. The name for the Additional Insured endorsement issued by the insurer shall read "City of Port St.
Lucie, political subdivision of the State of Florida, its officers, employees and agents, and Contract #20070060.
The Certificate ofInsurance and policy shall unequivocally provide thirty- (30) days written notice to the City
prior to any adverse changes, cancellation, or non-renewal of coverage thereunder. Said liability insurance must
be acceptable by and approved by the City as to form and types of coverage. In the event that the statutory
liability of the City is amended during the teml of this Contract to exceed the above limits, the Contractor shall
be required, upon thirty - (30) days written notice by the City, to provide coverage at least equal to the amended
statutory limit of liability of the City.
Contractor shall agree by entering into this Contract to a Waiver of Subrogation for each required policy.
When required by the insurer, or should a policy condition not permit an Insured to enter into a pre-loss
Contract to waive subrogation without an endorsement then Contractor shall agree to notify the insurer and
request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its
equivalent. This Waiver of Subrogation requirement shall not apply to any policy where a condition to the
policy specifically prohibits such an endorsement, or voids coverage should Contractor enter into such an
Contract on a pre-loss basis.
It shall be the responsibility of the Contractor to ensure that all subcontractors comply with the same
insurance requirements referenced above.
All deductible amounts shall be paid for and be the responsibility of the Contractor for any and all claims
under this Contract.
Contractor may satisfy the minimum limits required above for either Commercial General Liability,
Business Auto Liability, and Employer's Liability coverage under Umbrella or Excess Liability. The Umbrella
or Excess Liability shall have an Aggregate limit not less than the highest "Each Occurrence" limit for either
Commercial General Liability, Business Auto Liability, or Employer's Liability. Vv'hen required by the insurer.
or when Umbrella or Excess Liability is written on 'Non-Follow Fonn," the City shall be endorsed as an
"Additional Insured."
The City, by and through its Risk Management Department, reserves the right, but not the obligation, to
review and reject any insurer providing coverage.
Performance and Payment Bonds
The Contractor shall furnish an acceptable Performance and Payment Bond complying with the statutory
requirements set forth in Chapter 255.05, Law of Florida, in the amount of$I,OOO,OOO.OO. The City will execute
the Contract, it is agreed and understood that the City will not be bound by the Contract unless and until it has
been duly authorized by the City Council and has been executed by the City Manager. A fully authorized
Page 3 of 13 Contract #20070060
Surety, licensed by the State of Florida shall execute the Performance and Payment Bond. The Performance
and Payment Bond shall remain in effect for the full term ofthe Contract including all renewal options.
The failure on the part of the Contractor to execute the Contract and/or punctually deliver the required
'surance Certificates anp other documentation will be cause for the annulment of the award.
SECTION VI
PROHIBITION AGAINST FILING OR MAINTAINING LIENS AND SUITS
Subject to the laws of the State of Florida and of the United States, neither Contractor nor any
Subcontractor, supplier of materials, laborer or other person shall file or maintain any lien for labor or materials
delivered in the performance of this Contract against the City. The right to maintain such lien for any or all of
the above parties is hereby expressly waived.
SECTION VII
WORK CHANGES
The City reserves the right to order work changes in the nature of additions, deletions or modifications
without invalidating the Contract, and agrees to make corresponding adjustments in the Contract price and time
for completion. Any and all changes must be authorized by a written change order signed by the Director of
OMB or his designee as representing the City. Work shall be changed and the Contract price and completion
time shall be modified only as set out in the written change order. Any adjustment in the Contract price
resulting in a credit or a charge to the City shall be determined by mutual agreement of the parties.
SECTION VIII
COMPLIANCE WITH LAWS
The Contractor shall give all notices required by and shall otherwise comply with all applicable laws,
ordinances and codes and shall, at his own expense, secure and pay the fees and charges for all permits required
for the performance of the Contract. All materials furnished and work done are to comply with all local, state
and federal laws and regulations.
SECTION IX
CLEA..NING UP
Contractor shall, during the performance of this Contract, remove and properly dispose of resulting dirt
and debris, and keep the work area reasonably clear. On completion of the work. Contractor shall remove all
Contractors' equipment and all excess materials, and put the work area in a neat, clean and sanitary condition.
SECTION X
NOTICE OF PERFORMANCE
When required materials have been delivered and required work performed Contractor shall submit a
request for inspection in writing to the Contract Supervisor.
SECTION XI
INSPECTION AND CORRECTION OF DEFECTS
In order to determine whether the required material has been delivered or the required work performed in
accordance with the terms and conditions of the Contract documents, the Contract Supervisor shall make
Page 4 of 13 Contract #20070060
inspection as soon as practicable after receipt from the Contractor of a Notice ofPerfonnance or delivery ticket.
If such inspection shows that the required material has been delivered and required work perfOlmed in
accordance with terms and conditions of the Contract documents and that the material and work is entirely
satisfactory, the Contract Supervisor shall approve the invoice when it is received. Thereafter the Contractor
shall be entitled to payment, as described in Section Ill. If, on such inspection the Contract Supervisor is not
satisfied, he shall as promptly as practicable inform the parties hereto of the specific respects in which his
findings are not favorable. Contractor shall then be afforded an opportunity if desired by him, to correct the
deficiencies so pointed out at no additional charge to the City, and otherwise on terms and conditions specified
by the Contract Supervisor. Such examination, inspection, or tests made by the Contract Supervisor, shall not
relieve Contractor of its responsibility to remedy any deviation, deficiency, or defect.
SECTION XII
ADDITIONAL REQUIREMENTS
In the event of any conflict between the terms and conditions, appearing on any purchase order issued
relative to this Contract, and those contained in this Contract and the Specifications herein referenced, the terms
of this Contract and Specifications herein referenced shall rule. If there is a conflict between the Contract and
specifications, the Contract will rule.
SECTION XIII
LICENSING
Contractor warrants that he possesses all licenses and certificates necessary to perform required work and
is not in violation of any laws. Contractor warrants that his license and certificates are current and will be
maintained throughout the duration of the Contract.
SECTION XIV
SAFETY PRECAUTIONS
Precaution shall be exercised at all times for the protection of persons, including employees, and
property. The safety provisions of all applicable laws and building and construction codes shall be observed.
SECTION XV
ASSIGNMENT
Contractor shall not delegate, assign or subcontract any part of the work under this Contract or assign
any monies due him hereunder without first obtaining the written consent of the City.
SECTION XVI
TERMINATION~ DELAYS AND LIQUIDATED DAMAGES
A. Termination of Contract. If the Contractor refuses or fails to deliver material as required and/or
prosecute the work with such diligence as will insure its completion within the time specified in this Contract,
or as modified as provided in this Contract or as extended pursuant to section XX of tIns Contract, the City by
written notice to the Contractor, may terminate Contractor's rights to proceed. Upon such tennination, the City
may take over the work and prosecute the same to completion, by Contract or otherwise, and the Contractor and
his sureties shall be liable to the City for any additional cost incurred by it in its completion of the work. The
City may also in event of termination obtain undelivered materials, by Contract or otherwise, and the Contractor
and his sureties shall be liable to the City for any additional cost incurred for such material. Contractor and his
sureties shall also be liable to the City for liquidated damages for any delay in the completion of the work as
provided below. If the Contractor's right to proceed is so tenninated, the City may take possession of and
Page 5 of 13 Contract #20070060
, "... _,_'j"w<*,"~;;-~:~~~,."",,,,,,,,":i""''''
utilize in completing the work such materials, tools, equipment and facilities as may be on the site of the work
and necessary therefore.
B. Liquidated Damages for Delays. If material is not provided or work is not completed within the time
ipulated in this Contract, including any extensions of time for excusable delays as herein provided, (it being
dnpossible to determine the actual damages occasioned by the delay) the Contractor shall provide to the City
one thousand dollars ($1,000.00) as fixed, agreed and liquidated damages for each calendar day of delay until
the work is completed. The Contractor and his sureties shall be jointly and severally liable to the City for the
amount thereof.
C. Excusable Delays. The right of the Contractor to proceed shall not be terminated nor shall the
Contractor be charged with liquidated damages for any delays in the completion of the work or delivery of
materials due to: (1) any acts of the Federal Government, including controls or restrictions or requisitioning of
materials, equipment, tools or labor by reason of war, national defense or any other national emergency, (2) any
adverse acts of the City, (3) causes not reasonably foreseeable by the parties at the time of the execution of the
Contract that are beyond the control and without the fault or negligence ofthe Contractor, including but not
restricted to, acts of God, acts of the public enemy, acts of another Contractor in the performance of some other
Contract with the City, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes and weather
of unusual severity such as hurricanes, tornadoes, cyclones and other extreme weather conditions, and (4) any
delay of any Subcontractor occasioned by any of the above mentioned causes. However, the Contractor must
promptly notify the City in writing within two (2) days of the cause of delay. If, on the basis of the facts and the
terms of this Contract, the delay is properly excusable the City shall extend the time for completing the work for
a period of time commensurate with the period of excusable delay.
D. The City may terminate this Contract with or without cause by giving the vendor/Contractor thirty (30)
days notice in writing. Upon delivery of said notice and upon expiration of the thirty (30) day period, the
'ndor/Contractor shall discontinue all services in connection with the performance of this Contract and shall
rioceed to cancel promptly all related existing third party Contracts. Termination of the Contract by the City
pursuant to this paragraph shall terminate all of the City's obligations hereunder and no charges, penalties or
other costs shall be due Contractor except for work timely completed.
SECTION XVII
LA W AND VENUE
This Contract is to be construed as though made in and to be performed in the State of Florida and is to
be governed by the laws of Florida in all respects without reference to the laws of any other state or nation. Th~
venue of any action taken to enforce this Contract shall be in St. Lucie County, Florida.
SECTION XVIII
REIMBURSEMENT FOR INSPECTION
The Contractor agrees to reimburse the City for any expenditures incurred by the City in the process of
testing materials supplied by the Contractor against the specifications under which said materials were
procured, if said materials prove to be defective, improperly applied, and/or in other manners not in compliance
with specifications. Expenditures as defined herein shall include, but not be limited to, the replacement value of
materials destroyed in testing, the cost paid by the City to testing laboratories and other entities utilized to
provide tests, and the value oflabor and materials expended by the City in the process of conducting the testing.
imbursement of charges as specified herein shall not relieve the Contractor from other remedies provided in
...c Contract.
Page 6 of 13 Contract #20070060
SECTION XIX
APPROPRL4.TION APPROVAL
The Contractor acknowledges that the City of Port Saint Lucie's performance and obligation to pay
under this Contract is contingent upon an annual appropriation by the City Council. The Contractor abTfees that,
in the event such appropriation is not forthcoming, the City may terminate this Contract and that no charges,
penalties or other costs shall be assessed.
SECTION XX
RENE"WAL OPTION
In the event Contractor offers in writing, prior to the termination of this Contract, to provide the
identical services required in this Contract for the identical period of time in the subsequent calendar period for
a total charge that is acceptable, and the City agrees that said services are required, then the City, without
additional bidding or negotiation, may, with the mutual agreement of the Contractor, extend this Contract for
two (2) additional twenty-four (24) month periods.
NOTE: Contractor mal' exercise the option to renew bv submittinJ! a written submis.lOion three (3) months
prior to the termination of the Contract veriod.
SECTION XXI
ENTIRE CONTRACT
The written terms and provisions ofthis Contract shall supersede all prior verbal statements of any
official or other representative of the City. Such statements shall not be effective or be construed as entering
into, or forming a part of, or altering in any manner whatsoever, this Contract or Contract documents.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
Page 7 of 13 Contract #20070060
IN WITNESS WHEREOF, the parties have executed this Contract at Port St. Lucie, Florida, the day and
year first above written.
CITY OF PORT ST. LUCIE FLORIDA
By:
City Manager
ATTEST:
By:
~~~ City Clerk
By:
Authorized Representative of Arbor Tree & Land, Inc. D/B/A ATL Disaster Recovery
State of: r - . P 'J
(' ~..) ,_ I. ,~ -
County of: \).'-" L. "-''\ r,:'.f\.- L ,.-+-
Before me personally appeared: W! LA.., !.^i"-'1 V He n l../~<; . )
(please print)
Please check one:
/
Personally known ..
Produced Identification:
(type of identification)
Identification No.
and known to me to be the person described in and who executed the foregoing instrument, and acknowledged
to and before me that V'ilC. executed said instrument for the purposes therein expressed.
(he/she)
W0 my hand an/~seal, this ' ...., day of f;" ..j ",-\.i ? -t- , 2007.
y-t
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Notary ISignature ~""~oeERTo~/III',,,
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NotaryPublic-Stateof (-V-.:,~~\I).'\- at Large. 1* :...~~~~22,~~,~\
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My Commission Expires :~'. -~ :*:
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Page 8 of 13 Contract #20070060
"SCHEDULE A"
Item
DEBRIS REMOVAL (LOAD & HAUL)
6.1 Removal of Vegetative Debris from assigned load site to
TDSR including sorting, hauling, etc. Debris includes tree,
limb and stump removal & disposal.
a. Mileage Radius: o - 15 miles
b. Mileage Radius: 16 - 30 miles
c. Mileage Radius: 31 - 60 miles
Removal of All Qualified Debris from assigned load
site to the final disposal site. The removal shall
include handling, loading and hauling excluding
tipping fees.
d. Mileage Radius: 0- 15 miles $42.60
e. Mileage Radius: 16 - 30 miles $50.60
f. Mileage Radius: 31 - 60 miles
Removal of Construction & Demolition Debris and White
6.2 Metal Debris from assigned load site to TDSR or other
approved disposal site including sorting, loading, hauling,
etc.
a. Mileage Radius: 0-15 miles
b. Mileage Radius: 16 - 30 miles
c. Mileage Radius: 31 - 60 miles
Removal of Hazardous Waste Debris from Curbside at
6.3 assigned load site to TDSR including, sorting, hauling,
etc.
a. Mileage Radius: o - 15m i1es Cu. Yd. $20.00
b. Mileage Radius: 16-30miles Cu. Yd. $22.00
c. Mileage Radius: 31 - 60 miles Cu. Yd. $24.00
6.4 Removal of Silt & Sand Deposits from assigned load site
to TDSR including sorting, loading, hauling, etc.
a. Mileage Radius: o - 15m iles Cu. Yd. $20.00
U, I'\I/~I___._ """'_-.1:.._. Ar I"')f"\ __:1__ f"""" \/....J C!"'f')f} (\()
IVllled!:jt:' r\dUIU;:'. IU - ,JU II 1 lie;:, VU. I U. w"-~.uv
c. Mileage Radius: 31 - 60 miles Cu. Yd_ $24.00
Spoiled Food & Non-Hazardous Waste Removal and
R::; Disposal - The removal shall include sorting, hauling,
-.- loading, handling, staging and hauling to the tlnal disposal
site. Ton $160.00
Hazardous Waste Debris Removal From Structures -
Search safely accessible residential structures, including
garages and detached outbuildings for hazardous waste
6.6 debris for removal. At a minimum the removal shall
include, sorting, handling, loading, staging and placing the
debris on public ROW for removal and disposal by other Sq. Ft. of Floor
pay items in the proposal. Space $1.00
Page 9 of 13 Contract #20070060
Private and Public Property Demolition and Debris
Removal - The Contractor shall operate beyond the
Public Right of Way (ROW) only as identified and directed
by the City. Operations beyond the ROW on private
6.7 property shall be only as necessary to abate imminent
and significant threats to public health and safety of the
community and shall include, but is not limited to, the
demolition of structures and the sorting, loading, and
hauling of the debris to an approved TDSR site. Cu. Yd. $12.00
Removal of Unsafe Debris from Within Private or Public
Structures - The Contractor shall operate within public or
private structures only as identified and directed by the
City. Operations beyond the ROW on private property
6.8 shall be only as necessary to abate imminent and
significant threats to public health and safety of the
community and shall include, but is not limited to,
removing, sorting, loading, and placing the debris on
public ROW for removal and disposal by other pay items Sq. Ft. of Floor
in the proposal. Space $1.00
Site Development Proposal - Prepare a detailed proposal A separate Notice to Proceed
6.8a for the Site Development based on Contract unit prices at will be issued for the Site
the time of disaster for selected site(s).
Optional Proposals:
6.9 River and Canal Shore Line Restoration Provide Detailed Proposal
6.10 River and Canal Debris Removal Provide Detailed Proposal
6.11 Sunken Vessel Removal Provide Detailed Proposal
Storm Drain Vacuum Services - Manholes / Vaults /
6.12 Structures Each $175.00
Storm Drain Vacuum Services - Grate cleaning manually
6.13 (by hand) Each $100.00
6.14 Storm Drain Inspection Services - Manholes or Grates
pulled but not cleaned Each $75.00
6.15 Storm drain vacuum services - Grate cleaning
mechanically Each $100.00
:;:'.,;' -;-,)",~; ',' :r.::,~-1;j,~F:~;1::~;::':JD&,!~n{r;~;~:~l~:'F7,\~r-;tfr :~,'{::,:::~: ),::/")6>., ~ ,;: <~:'~~^'v__,
,.,. .'~:'A?".<.;;""""/:C: TnSR SITE MANAGEMENT :' .,' :~'::~h?!?\r:~-::'::'-~~,::i:\<F::;.;>::~.~;;~;:tli.:.;:);\~f:h_:i'~0:%<:~::::::';.Af-:::: '~;j :-,: ',- '~'.:: ;',;:,
Management, Processing, Reducing and Loadinq of all
debris and/or residue at the TDSR sites: including;
7.1 management, maintenance and operation of the TDSR
sites; the receiving, sorting, segregation, processing and
reduction debris. loading (as described in other sections
of this contract and directed by the City)
Final haul out of processed and/or reduced debris from
7.2 the TDSR site to an approved disposal site inclusive of all
tipping fees_
a. Mileage Radius: o - 15 miles Cu. Yd. $5.00
b. Mileage Radius: 16 - 30 miles Cu. Yd. $6.50
c. Mileage Radius: 31 - 60 miles Cu. Yd. $7.50
d. Mileage Radius: 61 - 90 miles Cu. Yd.
Final haul out of processed and/or reduced debris from
7.3 the TDSR site to an approved disposal site inclusive of all
tipping fees.
a. Mileage Radius: 0-15 miles Per Ton $15.50
b. Mileage Radius: 16 - 30 miles Per Ton $19.50
c. Mileage Radius: 31 - 60 miles Per Ton $22.50
d. Mileage Radius: 61 - 90 miles Per Ton $24.00
Page 10 of 13 Contract #20070060
Freon Recovery - The Contractor shall remove, recover
and properly dispose of Freon from any White Metal
Debris, such as refrigerators, freezers or air conditioners,
at curbside or a TDSR site or final disposal site in
7.4 accordance with all federal, state and local rules,
regulations and laws. The Contractor shall load and haul
all White Metal Debris to a TDSR site or final disposal
site. The Contractor must have all required license and
certifications to work.
Equipment with Size or Type
Skid Steer Loader I Bobcat or Equal Hour $75.00
Backhoe I Cat 416 or Equal Hour $100.00
Wheel Loaders I Cat 950 or Equal Hour $130.00
Wheel Loaders I Cat 966 or Equal Hour $140.00
Wheel Loaders I Cat 980 or Equal Hour $160.00
Tracked Loader I Cat 955 or Equal Hour $160.00
Towed Loader wi Tractor I Prentice 210 or Equal Hour $150.00
Self Loading Knuckle boom Truck I 25-35 CY Body or Hour
Equal $140.00
Self Loading Knuckle boom Truck 135-45 Cy or Equal Hour $160.00
Dozer I Cat D4 or Equal Hour $SO.OO
Dozer I Cat D5 or Equal Hour $120.00
Dozer I Cat D6 or Equal Hour $150.00
Dozer I Cat D7 or Equal Hour $160.00
Dozer I Cat DS or Equal Hour $170.00
Excavators I Cat 320 or Equal Hour $130.00
Excavators I Cat 325 or Equal Hour $140.00
Excavators I Cat 330 or Equal Hour $160.00
Tractor wi Box Blade! SO Hp or Equal Hour $70.00
Motor Grader I Cat 120G or Equal Hour $100.00
Crane I 30 Ton or Equal Hour $130.00
Bucket Truck I Up to 50ft. Reach or Equal Hour $95.00
Bucket Truck 150ft. To 75ft. or Equal Hour $125.00
Trash Transfer Trailer wi Tractor I 110 Yd. or Equal Hour $125.00
Mechanized Broom I Street Sweeper Hour $55.00
Water Truck / LOOO gal. or Equal Hour $60.00
Stump Grinder I Vermeer 252 or Equal Hour $200.00
Chipper w/2 man crew I Morbark Storm or Equal Hour $200.00
1? font Tllh (:;rinder I MQrbElrK 1200 or EqU21 Hour "",..."r- nr-,
.p-.J I -.J.uu
13 foot Tub Grinder I Morbark 1300 or Equal Hour $425.00
14 foot Tub Grinder I Diamond Z 1463 or Equal Hour $525.00
Equipment Transport I 50-ton Capacity or Equal Hour $150.00
Truck Mounted Winch I Tow Truck or Equal Hour $50.00
Haul Vehicles (operators included)
Dump Truck 110 to 15 CY Hour $45.00
Dump Truck I 16 to 20 CY Hour $63.00
Trailer Dump wi Tractor 130 to 40 CY Hour $72.00
Trailer Dump wi Tractor I 41 to 50 CY Hour $90.00
Trailer Dump wi Tractor 151 to 60 CY Hour $92.00
Trailer Dump wi Tractor 161 to 70 CY Hour $110.00
Walking Floor Trailer wi Tractor I 100 CY Hour $130.00
Transportation Vehicles
Pickup Truck I 1/2-ton Day $200.00
Page 11 of 13 Contract #20070060
"_..."<""~""H''',,'''.''j,
Pickup Truck I 3/4-ton Day $225.00
Pickup Truck 11-ton Day $235.00
Box Truck I 3/4-ton Day $235.00
Utility Van I 3/4-ton Day $230.00
Passenger Van I 9 Passenger Day $230.00
Passenger Car I Full Size
Personnel
Superintendent wi Pickup Truck Hour $55.00
Supervisor wi Pickup Truck Hour $60.00
Safety or QC Manager wi Pickup Truck Hour $60.00
Mechanic wi Truck and Tools Hour $150.00
Climber wi Gear Hour $100.00
Operator wi Chain saw Hour $50.00
Laborer wi Tools Hour $40.00
Traffic Control Personnel Hour $40.00
Ticket Writers Hour $45.00
Clerical Hour $35.00
Administrative Assistant Hour
Generators
25 kW or equal Hour/Day $270.00
56 kW or equal Hour/Day $398.00
100 kW or equal Hour/Day $500.00
175 kW or equal Hour/Day $773.00
320 kW or equal Hour/Day $1,100.00
500 kW or equal Hour/Day $1,486.00
800 kW or equal Hour/Day
Marine Resources
56' Shallow Draft Landing Craft wi Crane or equal I Day
Crew of 2 $5,000.00
33' Fast Barge wi Winch or equal I Crew of 2 Day $4,000.00
14' Utility Boat wi Motor or equal I Crew of 1 Day $400.00
Tank Diver wi Gear I Individual Hour $125.00
Hardhat Diver wi Gear I Individual Hour $225.00
Scuba Bottle Refill (air) I 80 Each $15.00
Air Pump wi Multi Breathing Lines I Brownie Lung or Day
Equal
Misc. Equipment & Services
Bagged Ice 150 $0.25
Bagged Ice 1100 Lbs tt'" """
"'U .~u
Bottled Water I Palletized Truck Load Gal $3.00
Bulk Water I Tanker Gal $1.00
Water Tanker for Bulk Water I Tanker Day $600.00
Temporary Satellite Communications I Portable Unit
Telephones Cost + 20%
Portable Toilets I Single Week Cost + 20%
Mobile Kitchen & Shower Unit I Single Each Cost + 20%
Beach Restoration Cu Yd $30.00
Temporary Housing Each Cost + 20%
Light Tower wi Generator Day Cost + 20%
Office Trailer I 40 ft. Day Cost + 20%
Storage Container I 40 ft. Day Cost + 20%
First Aid Station I OSHA Spec. Day Cost + 20%
Observation Tower I USACE Spec. Each $1,000.00
Vacuum Truck Hour $250.00
Page 12 of 13 Contract #20070060
Pum p 6" Day $400.00
6" Discharge Line Foot/Day $10.00
Pump 12" Day $2.000.00
12" Discharge Line Foot/Day $25.00
Backfill Material Cu Yd 15.00
Other Collections
White Goods Collection & Stockpile $18.00
Furniture, Mattresses, etc. collection, storage disposal $18.00
Hazardous Waste, collection, storage, disposal $22.00
Removal of debris from Sand on Beaches $11.00
Page 13 of 13 Contract #20070060
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eACORD CORf'ORATION 19&8
PORT ST. LUCIE CITY COUNCIL
AGENDA ITEM REQUEST
eting Date: August 13,2007
Public Hearing _ Ordinance Resolution Motion ---.X
- -
Legal Ad Dates: 03/27/2007 & 04/03/2007 Newspaper: The Tribune
Item: Bid #20070060 - Emergency Debris Collection & Removal Services
Recommended Action:
1) Approval of award and Contract Documents to Arbor Tree & Land, Inc. (A TL) as the primary
Contractor and CERES Environmental Services, Inc. as the secondary Contractor for the
Emergency Debris Collection & Removal Service for the per unit price amounts listed on their
Bid Reply Sheets. Contract period will be a twenty-four (24) month period with an option to
renew for two (2) additional twenty-four (24) month periods. The total dollar amounts are
unknown as each disaster is a different magnitude. Purchase Orders or Visa Authorizations will
be issued as needed.
Exhibits: Department memo attached [ X] yes [ ] no
Copies of the Bid, Bid Tabulation Report and all Proposals
.mmary Explanation/Background Information: The City issued a Sealed Bid to all Contractors in March of
2007 for the Emergency Debris Collection & Removal Services. The current Contract with AshBritt, Inc. has
expired and the Contract with Grubbs Emergency Services, LLC will be terminated. Neither of these contracts
were actually bid by the City, they were both a piggy-back contract from another entity. FEMA has determined
that the best chance for reimbursement of expenses would be that each entity bid their own Debris contracts.
Eighteen (18) proposals were received on June 12, 2007. Public Works reviewed all proposals and narrowed the
field down to seven (7) firms. A meeting was held on July 24, 2007 to further discuss the proposals and the
ultimate goal was to select the two Contractors that would provide the City the best value and expertise needed
before, during and after all disasters.
The Public Works Department would like to recommend the award go to Arbor Tree & Land, Inc. (ATL) as the
primary Contractor and CERES Environmental Services, Inc. as the secondary Contractor.
Purchase is not budgeted. Expenditures will be sent to FEMA and the Insurance Companies for reimbursement.
Expenditure: $ Unknown - Purchase Orders or Visa Authorizations will be issued as needed
Page 1 of2
Department requests expenditure from the following:
Fund vanous Various Funds
Cost Center 2500 Emergency Operations
Object Code 534000 Other Contractual Services
Project TBD Each disaster will be issued a project number
Director of OMB concurs with award: DKP City Manager concurs with award:
- -
Department requests _ minutes to make a presentation.
Submitted by: Vo-n.a.ld,FY'~ Date: July 30. 2007
Title: Public Works Director
Page 2 of2
"",.",'..,~..~~w~"t,,,...",.,<~.,.,,,
e \~ .
CITY COUNCIL REGULAR MEETING ACTION AGENDA AUGUST 13, 2007
~~URNPIKE INTERCHANGE PILE DRIVING MONITORING, #20040056,
$16,490.20, FUND 352-4155-5310, ENGINEERING
q) '1;'HE COLLAGE COMPANIES, INC. , DUMPSTER ENCLOSURE
~ RECONSTRUCTION AND PARK IMPROVEMENTS, TOTAL CONTRACT TIME IS 60
~ CALENDAR DAYS, #20070159, FUND 001-7210-5340, $31,446, PARKS AND
'* RECREATION .
r) WAIVER OF BID PER SECTION 35.11 (A), EMERGENCY, KEITH &
SCHNARSf INC., GOPHER TORTOISE PERMITTING AND RELOCATION FOR 1-
~ 95/BECKER ROAD INTERCHANGE, #20070160, FUND 315-4105-5310, $27,129,
/ENGINEERING .
s) BANK OF AMERICA, PARTICIPATION AGREEMENT FOR CONTINUED USE
~ OF MERCHANT CARD SERVICES, STATE OF FLORIDA CONTRACT RFP 00/01-07,
~ *20010051, NO COST ASSOCIATED WITH THIS AGREEMENT, OMB
t) WAIVER OF BID PER SECTION 35.04(C), FOR GOOD CAUSE SHOWN,
FOR APPROVAL OF HOMES BY KENNEDY II LTD. FOR $57,128.33 ANDEH
~ BUILDING GROUP FOR $126,257, B2, TO COMPLETE CONSTRUCTION OF
"leIDEWALKS, IRRIGATION, AND LANDSCAPING INPROVEMENTS ADJACENT TO
HOME~SITES TO AVOID DAMAGE IF WORK WAS DONE BY OTHER CONTRACTOR,
#20070157, FUND 354-4105-5340, EAST LAKE VILLAGE/CRA 2-DO'1bIS'o
. u) ARBOR TREE & LAND, INC. (ATL), PRIMARY CONTRACTOR, AND
~ S. ENVIRONMENTAL SERVICES, INC., SECONDARY CONTRACTOR, TO
~ R9 IDE EMERGENCY DEBRIS COLLECTION AND REMOVAL SERVICE BEFORE,
DU lNG, AND AFT~R DISASTERS, #20070060, PURCHASE ORDERS OR VISA
,~HORIZATIONS WILL BE ISSUED AS NEEDED, FUND VARIOUS-2500-5340, I
" PUBLIC WORKS/EMERGENCY MANAGEMENT i
v) TOTAL TEC SYSTEMS, INC., PIGGYBACK STATE CONTRACT #250-000-
cJ 03-1 TO PURCHASE A NEW TAPE LIBRARY BACKUP SYSTEM THAT INCLUDES
HARDWARE, SOFTWARE, AND LICENSES, THE REPLACEMENT SYSTEM IS SIZED
FOR PLANNED GROWTH FOR UP TO FIVE YEARS, #20070162, $43,227.16,
FUND 001-1320-5642, MIS DEPT
w) WAIVER OF BID PER SECTION 35.04(C), FOR GOOD- CAUSE SHOWN, I
I
APPROVAL TO ENTER INTO A CONTINUAL CONTRACT WITH KARLIN DANIEL & I
~ ASSOCIATES, INC,FOR AUCTIONEERING SERVICES AS REQUIRED FOR SURPLUS
c:J REAL PROPERTY ON AN "AS NEEDED" BASIS, #20070156, OMB
~ACTION: Motion passed unanimously to approve the Consent Agenda. !
8. SECOND READING, PUBLIC HEARING OF ORDINANCES
a) ORDINANCE 07-105, I
AMENDING VARIOUS SECTIONS OF PORT ST.
LUCIE CITY CODE 150, "BUILDING REGULATIONS," TO PROVI DE A NEW
SCHEDULE OF FEES RELATING TO BUILDING CODE ADMINISTRATION AND
ENFORCEMENT, AND TO PROVIDE FORA TRIENNIAL REVIEW OF CHAPTER 150;
3
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM B.2.
AGENDA ITEM REQUEST FO~.a.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o August 21,2007 August 6, 2007 (Noon.) 0 October 16, 2007 October I, 2007 (Noon
o September 4,2007 August 20, 2007 (Noon) 0 November 7,2007 October 15,2007 (Noon)
[gI September 18, 2007 September 3, 2007 (Noon) 0 November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17,2007 (Noon) 0 December 4,2007 November 19,2007 (Noon)
o Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gI Consent Agenda 0 Legal
o Code Compliance & Legal Settlements 0 Unfinished Business
o Public Hearing 0
RECOMMENDATION: A motion to award the "Eighteen Month Contract for Property and Casualty Insurance
Program", RFP#068-1710-07/JA to two (2) vendors with an annual expenditure of: $2,258,448.00.
C"')
o n:::;
Contract Period: October 1, 2007 - March 31, 2009 -.J :::;-<
CI) -< 0
rr1 .."
EXPLANATION: On August 27, 2007, Procurement Services opened and tabulated four (4) proposaWfor~
referenced RFP. It is recommended to award this RFP to two (2) vendors as overall "Most Respon~l^ve ibfp
~ ^'-<
Responsible Proposers". The awarded vendors are: ~:z
-0 V>-1
:x 0
Vendor Name: Description: Amount:.r::- ~:z
Arthur J. Gallagher & Co. Liability & Worker's Compo Ins. $344,862.00 (18) moffths ~~
Arthur J. Gallagher & Co. Property Insurance $1,606,499.00 (18) m~hs ~>
Arthur J. Gallagher & Co. TPA Adj. Svces. Liability, Auto, Property $43,891.00 (12 months) ~
Wells Fargo Auto Insurance $183,870.00 (12) months
Wells Fargo Boiler & Machinery Insurance $37,133.00 (12) months
Wells Fargo TPA Adj. Svces Worker's Compensation $42,193.00 (12 months)
TOTAL PREMIUM: 2,258,448.00
The Evaluating factors used are shown on the attached Decision Criteria forms. The criteria forms were distributed
to the committee members which consisted of Charles Magazine, Risk Manager, Bobby Jenkins, Deputy Director of
Finance, Pam Brown, Claims Administrator, Nancy Bolton, Director of Risk Management for Palm Beach County
(per memo attached). After e-mailing results (August 29, & 30, 2007) the criteria forms were summarized by the Risk
Manager. The provisions of this award will allow for two additional one year extensions at the same terms,
conditions, and prices not to exceed an increase of 7% as negotiated by the City Risk Manager, subject to vendor
acceptance, satisfactory performance and determination that the renewal is in the best interest of the City.
PROGRAM IMPACT: The purpose of this RFP was to seek proposals for the purchase of insurance programs and
products to supplement the City's self-insurance program.
FISCAL IMPACT: Adequate funding has been budgeted from the Self-Insurance Fund for FY2007/2008/2009.
S:\BULLETIN\FORMS\AGENDA lTEM REQUEST FORM.DOC
C: Chuck Magazine - Risk Manager
File
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNATIVES: The alternative is to fully self-insure the entire City program. This will put the City's finances at
risk. It will also result in our inability to secure FEMA funding for reimbursement for damages following any future
hurricanes. The Federal Stafford Act requires governmental entities to obtain insurance to be eligible for FEMA
funds. The only exception to this requirement are State Agencies.
/)
~~eoo~ .Ji~ ff::~
- ity Manager's"signafure
r)VWf/
Purchasing Department
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
C: Chuck Magazine - Risk Manager
File
_ .,,,.,,,_",",,,,~_,..,.,,;'C_,'-"'''''';'''''.''~'."'',,,-',,",,,,"^,,,_,.,~_"""__~",,_;,.",,,,'~"-'-"-'
1
2 RESOLUTION NO. R07-
3
4 A RESOLUTION OF THE CITY OF BOYNTON
5 BEACH, FLORIDA, APPROVING THE AWARD OF
6 BID #068-1710-07/JA TO TWO VENDORS FOR THE
7 EIGHTEEN MONTH CONTRACT FOR PROPERTY
8 AND CASUALTY INSURANCE PROGRAM WITH
9 AN ANNUAL EXPENDITURE OF $2,258,448.00; AND
10 PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, on August 27, 2007, Procurement Services opened and tabulated
13 four (4) proposals for the referenced RFP;
14 WHEREAS, it is recommended to award the RFP to: Arthur J. Gallagher & Co.;
15 and Wells Fargo, as the lowest, most responsive, responsible bidders.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
17 I OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
18 Section I. Each Whereas clause set forth above is true and correct and
19 incorporated herein by this reference.
20 Section 2. The City Commission of the City of Boynton Beach, Florida,
21 hereby approves the award of Bid #068-1710-07/JA to Arthur 1. Gallagher & Co., and
22 Wells Fargo for the Eighteen Month Contract for Property and Casualty Insurance
23 Program with an annual expenditure of $2,258,448.00.
24 Section 3. That this Resolution shall become effective immediately.
S:\CA\RESO\Agreements\Bid Awards\Award of Bid - Property and Casualty Ins.doc
1 PASSED AND ADOPTED this _ day of September, 2007.
2
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6 Mayor - Jerry Taylor
7
8
9 Vice Mayor - Jose Rodriguez
10
11
12 Commissioner - Ronald Weiland
13
14
15 Commissioner - Mack McCray
16
17
18 Commissioner - Carl McKoy
19 ATTEST:
20
21 II Janet M. Prainito, CMC
22
23 City Clerk
24
25
26 (Corporate Seal)
27
28
29
30
S:\CA\RESO\Agreements\Bid Awards\Award of Bid - Property and Casualty Ins.doc
"~,,,",,-,.,,,,=,-,,",.,,,~,,,;"'........','- ,,,,,,,,,,~~',.-^,""\"-'
The City of Boynton Beach, Florida
Risk Management Department
MEMORANDUM
TO: Kurt Bressner
City Manager
FROM: Chuck Magazine Gf~
Risk Manager
DATE: August 31, 2007
SUBJECT: 2007 RFP for Property & Casualty Insurance Program
This RFP was issued requesting 18-month proposals to move the renewal date from October 1 to
April 1. The purpose was geared towards the Property insurance being renewed during the
hurricane season, and due to the vast majority of public entities trying to obtain insurance at the
same time, thereby overtaxing the market place.
These recommendations were evaluated by a Review Committee consisting of the following
persons:
Chuck Magazine, Risk Manager, City of Boynton Beach
Pam Brown, Claims Administrator, City of Boynton Beach
Bobby Jenkins, Assistant Finance Director, City of Boynton Beach
Nancy Bolton, Director of Risk Management, Palm Beach County BOCC
The following are the recommendations approved by the Review Committee:
GENERAL LIABILITY
The only bid received for General Liability was from AJ. Gallagher & Co. This is the
incumbent combined program which includes General Liability and Workers' Compensation.
This is an 18 month proposal.
Recommendation: Arthur J. Gallagher & Co.
AUTOMOBILE
Two bids were received. AJ. Gallagher proposed a stand alone liability policy, and the physical
damage as part of the property proposal. The physical damage however, would only cover
vehicles while being garaged on City property. It would not cover them while on the road. They
were unwilling to provide a rider for such coverage. This would result in the City self-insuring
all City vehicles. The proposal by Wells Fargo was for liability and physical damage as separate
and distinct auto policies. They would provide full coverage for City vehicles including while on
the road. It is noted that the Wells Fargo proposal is for 12 months, rather than 18 months.
Recommendation: Wells Fargo
~OJJ' Pr8t18n!l'on ~ LOB' Control r;Jro~;J Pr0t7COV8 Jlrt7~J8J' II
PROPERTY
Two bids were received. The one from AJ. Gallagher has broken out the property as municipal
and utilities. They obtained quotes from different insurance markets to get reduced rates. This is
a stand alone program placed directly with insurance companies. The bid from Wells Fargo is a
renewal of the PGIT (Preferred Governmental Insurance Trust) program cun-ently handling our
property insurance. The Wells Fargo bid is a 12 month proposal while the A.J. Gallagher is an
18 month proposal. Please note that this also includes the Crime policy.
Recommendation: Arthur J. Gallagher & Co.
BOILER AND MACHINERY
It should be noted that we advised all brokers that we wanted to keep our Boiler and Machinery
insurance placed with Hartford Steam Boiler Insurance Company (HSB) as they are continuing to
provide us with worthwhile inspections and assistance. Wells Fargo went ahead and secured a
renewal quote from HSB. This is a 12 month proposal. As we are recommending that the
Automobile policy, which is also a 12 month program, be placed with Wells Fargo, it would
make it more advantageous administratively to also place this 12 month program with Wells
Fargo.
Recommendation: Wells Fargo
WORKERS' COMPENSATION
Two bids were received. The one from AJ. Gallagher is part of the combined program with
General Liability and Workers' Compensation. The Re-Ex bid is a separate and stand alone
proposal.
Recommendation: Arthur J. Gallagher & Co.
THIRD PARTY ADMINISTRATOR (TPA) - WORKERS' COMPENSATION
Four bids were received. The incumbent is Preferred Governmental Claims Solutions (PGCS),
part of the Wells Fargo proposal. They submitted a 12 month proposal. The proposed costs
comparing all four proposals, under the 12 month time-frame, has little to recommend as the
major factor in determining selection. In fact, to transfer to another company, at this time, would
cost more than any small savings anticipated. Services provided by the incumbent is satisfactory.
Recommendation: Wells Fargo - Preferred Governmental Claims Solutions (PGCS)
ADJUSTMENT SERVICES - LIABILITY, AUTO, & PROPERTY
Three bids were received. The incumbent is Gallagher Bassett Services, part of the A.J_
Gallagher proposal. They submitted a 12 month proposal. The proposed costs comparing all
three proposals, under the 12 month time-frame, has little to recommend as the major factor in
determining selection. In fact, to transfer to another company, at this time, would cost more than
any small savings anticipated. Services provided by the incumbent is exemplary. The current
adjuster handling claims for the City, is one of the leading adjusters in the State. In fact, this
Risk Manager and the County's Risk Manager commend Mr. Gene Montfort highly to other
entities, as the most professional, experience and versatile adjuster ever utilized by both Risk
Managers.
Recommendation: Arthur J. Gallagher & Co. - Gallagher Bassett Services
LOJ.J' f/f't?(/t?J7fiOJ7 '* LOJ5' COJJif'O( rtf'Of!ft f/f'OtlCfi(/t? Jfftl~I6'J' II
",_",_~<~"""","",,,,>=,~__,,,_~_,,",\~~""~",,,,,,~~~"i;ilf""'~"""'; . >
SELF-INSURED FUND ACCOUNT NUMBERS
522-171O-519-31-90 TP A and Adjustment Services
522-1710-519-45-02 Auto Liability
522-1710-519-45-03 Auto Property Damage
522-171 0-519-45-04 General Liability
522-1710-519-45-05 Property and Boiler & Machinery
522-171O-519-45-09 Workers' Compensation
ALTERNATIVE TO PROGRAM RECOMMENDATION
The alternative is to fully self-insure the entire City program. This will put the City's finances at
risk. It will also result in our inability to secure FEMA funding for reimbursement for damages
following any future hurricanes. The Federal Stafford Act requires governmental entities to
obtain insurance to be eligible for FEMA funds. The only exception to this requirement are State
Agencies.
RM/RFP Ins Program 2007/City Comm Memo
':L'OJJ' P/,,8t18nll'on q- .cOIf Control ""/"05" P/"0t7C/J'tl8 Jlrt7~;;9I II
****MOST NSIBLE PROPOSERS WHO MEET ALL SPECIFICATIONS**** t
;(J
Bobby Je 'ns, ssista~/ inance Director Risk Manager
RFP: 18 MONTH CONTRA FOR PROPERTY & CASUALTY INSURANCE
PROGRAM
"Offers from the vendors listed herein are the only offers
RFP DUE DATE: AUGUST 24, 2007 received timely as of the above receiving date and time.
RFP DUE TIME: 5:00 P.M. Ail other offers submitled in response to this solicitation.
RFP # 068-1710-07/JA ~~ ~ ~ if any. are hereby rejected as late"
VENDORS ARTHUR J. GALLAGHER RISK JOHNS EASTERN COMPANY, INC RE-EX INSURANCE BROKERS, LLC
MANGAGEMENT SERVICES, INC. P.O. BOX 3318 7001 POINTE WEST BLVD
2255 GLADES ROAD, SUITE 400E SARASOTA, FL 34230 BRADENTON, FL 34209
BOCA RATON, FL 33431
PHONE: (561) 995-6706 PHONE: (941) 907-3100 PHONE: (941) 792-2489
FAX: (561) 995-6708 FAX: (941) 527-4032 FAX: (941) 798-9671
CONT ACT:RAUL E. PLASENCIA CONTRACT: BEVERLY ADKINS CONTACT: DEBORAH JEWETT
ADDENDUM #4 SUBMITTED
NO NO YES
ADDENDUM #3 SUBMITTED
NO NO YES
ADDENDUM #2 SUBMITTED
NO NO YES
ADDENDUM #1 SUBMITTED
NO NO YES
NUMBER OF PROPOSALS SUBMITTED
ONE - ONE ONE
QUALIFIER ACKNOWLEDGEMENT
SUBMITTED YES YES YES
ONE ORIGINAL AND FIVE (5) COPIES
SUBMTTED YES YES YES
-
SAMPLE POLICY FORMS AND
ENDORSEMENTS SUBMITTED YES YES YES
.
RATE WORKSHEETS OR SCHEDULE OF
NET RATES SUBMITTED YES YES YES
SCHEDULE OF SUBCONTRACTORS
YES/NONE YES/NONE YES
ANTI-KICKBACK AFFIDAVIT SUBMITTED
YES YES YES
NON COLLUSION AFFADAVIT SUBMITTED
YES .-------- f--------.u YES YES
CONFIRMATION OF MINORITY OWNED --- - ..
BUSINESS SUBMITTED YES/NOT A MINORITY YES/NOT A MINORITY YESIYES WOMEN
OWNDED BUSINESS .__._- I--~. OWNED BUSINESS CERTIFICATION ENCLOSED
CONFIRMATION OF DRUG FREE WORKPLACE
SUBMITTED YES YES YES
COMMENTS: CD ENCLOSED COMMENTS ---~ .- ._.....~_.__._-_...-"'_._-
COMMENTS COMMENTS:
SENT IN FORM BUT DID NOT SUBMIT THE SENT IN FORM BUT DID N01 SUBMIT THE SENT IN FORM BUT DID NOT SUBMIT THE WORKERS COMPENSA TlON
SIGNED ADDENDUMS SIGNED ADDENDUMS SIGNED ADDENDUMS ONLY
ADJUSTMENT SERVICES ONL Y
...._---- ..---.-----.-.. ...----------...-..--.----..- -.-... ..-..-.----....-------.-. . ...-_. ._----'--~---- --'--.
Sheet #1 RFP FOR 18 MONTH CONTRACT FOR PROP!:..., (AND CASUALTY INSURANCE PROGRAM
RFP: 18 MONTH CONTRACT FOR PROPERTY & CASUALTY INSURANCE
PROGRAM
"Offers from the vendors listed herein are the only offers
RFP DUE DATE: AUGUST 24,2007 received timely as of the above receiving date and time.
RFP DUE TIME: 5:00P.M. All other offers submitted in response to this solicitation,
RFP # 068-1710-07/JA "*.>.It ~ ~~ ~ if any, are hereby rejected as late"
VENDORS WELLS FA,,~~ 'Ivt:;:" '''v.
501 S. FLAGLER DRIVE, #600
WEST PALM BEACH, FL 33401
PHONE:(561) 655-5500
FAX: (561) 655-5509
CONTACT: SAM ELLINGTON
ADDENDUM #4 SUBMllTED
NO.
ADDENDUM #3 SUBMllTED
NO
ADDENDUM #2 SUBMllTED
NO
ADDENDUM #1 SUBMllTED
NO
NUMBER OF PROPOSALS SUBMIlTED
ONE
QUALIFIER ACKNOWLEDGEMENT
SUBMllTED YES
ONE ORIGINAL AND FIVE (5) COPIES
SUBMlTED YES
SAMPLE POLICY FORMS AND
ENDORSEMENTS SUBMllTED YES
RATE WORKSHEETS OR SCHEDULE OF
NET RATES SUBMllTED YES
SCHEDULE OF SUBCONTRACTORS
NO
ANTI-KICKBACK AFFIDAVIT SUBMllTED
NO
NON COLLUSION AFFADAVIT SUBMllTED
YES
CONFIRMATION OF MINORITY OWNED
BUSINESS SUBMllTED NO
CONFIRMATION OF DRUG FREE WORKPLACE
SUBMllTED YES
COMMENTS:
Sheet 2
RISK MANAGEMENT DEPARTMENT
2007/2009 PROPOSED PREMIUM REVIEW (18 months)
PROPERTY & CASUAL TY PROGRAM
;"*"'fi. ARTHUR J. JOHNS WELLS 12 mos.
>",.j,,,. cr-8 ,. ~,~"
LINES OF INSURANCE -:,"'rl:4Dr'p, .. ,-' ../' "~~~ GALLAGHER & CO. EASTERN RE-EX FARGO % +/-
-+~ fi ,. 71J.!i
~!;*~l~~: ~,,!~;.~Y..~~ .. ,:', .. ~~:@$:
Liability ~=.I 1li2:j35ollla~~8R2 No Bid No Bid No Bid 1.4%
.:;.",. '~.. ~.,"1,?M''''... ,;-!i<:~;"~:'l",~~;~fc'~::tr~:;~,>&\,,:,~.~,~J,;;;.~ :c.@',
General Liability ~Q.$Zn.QPI.~~~\~(>-c~gQ(j
Law Enforcement , u.",,:,;..~I'~~,atyd~~
Public Officials '" ':;~glik'llidJ;;JJ!lCJ~g
.. ,. ~'.
Emplovee Benefits . 'ilGt[gJ'C1 ,_",,;...D:gIDIU~Jj
c .,~,,"_ .~~._,
Medical Attendants , ':;~'IPQ,Q .~22t!1:5().'fl~1I;~"'~'31.~a62
':~-, ..
.,..,.,~>?
Auto ' 1'6'3 ***121,200 181,800 No Bid No Bid < >"''***:'d S3'81f0 70%
"'i'Ji~~",'t.~j" ~. 'f ,
il!!K- .", <"~'_''-'''_ ,.:!if..,._,s~" J:;'-'-',';-,^, -;.,.1' __h """~.""""'"'
Liabilitv .,....,;. ,~lRf,l~ ***121,200 181,800 ~'i~~~il~~~1aa;aJ;p
Physical Damaqe =::~i(? included in Property '." .""
Property , ']) ~.6116D6~ No Bid No Bid *** 1,457,913 -32%
. ~ .,:'! '",...~,~. '"
Real & Personal - Municipal ~,~,-~, '.,' ....::{~D .~i9l1Sllil *** 1,406,953
..ii,.~ ... .,+'"'.~-~"-+"
Real & Personal - Utilities ., ' , [f:;l!!jg~ct 'GiBO.., '4.~,,):QJiit!\i included
,It,_. ~ ;.....,:it:~"'f
Appraisal Fee . ~_' ;,." ..nQ~lttQlpf;(gfj not included
Inland Marine ".~tUin9Iyaip ~~~~I~~~~iitlcl,l~"~~ *** 48,502
Electronic Data ProcessinQ ''(iliiIl:I'"'' _ j!;iQJq~.~g included
Crime -,"" Q. ~~~5~f)_~~68 *** 2,458
Boiler & Machinery (Hartford '., i:~iJllj~~",;;....,;};t
Steam Boiler Ins. Co.) ~ 1a, .F,'."!.... -5%
-
Workers' Compensation I ,}~ CC.. No Bid ** 225,107 No Bid
..,,""'" . "."'-''-
, -
INSURANCE TOTAL " ***1,553,283 2,172,364 -23%
-
,. c
~
*** (12 mos) Gallagher Bassett Johns Eastern Commercial Risk Preferred
Governmental
TPAlAdjustment Services Services Management Claims Solutions
Workers' Compensation *** 44,420 66,500 59,994 'W!'~'Jli""";;'; 10%
"",*"'1 . .2~i9B
',jjZ",~--,",~ \.~t - '.' ':t; ~- ~-
,-_..:-'-_'t';<,~',._-, .,"~- ;", '....~;,-~.;.._..,_,.. ,J~~':h> -.'1_~",.,.,-
Liability, Auto, Property .~R43w.'91 No Bid *** 44,750 5%
:._,~,~:'tlJ.~. _'~._"_ ';"_... -;,~_1!i:'1i_.~.~~:t~;':',. _.c'",",<<t. .".- "
Annual Rate *** 43,891
-
Auto Liability/ BI 695 655
~
Auto Liabll'LY/PO 425 355
Auto Physical 295 455
Errors & Omissions 795
General Liability/SI 735 655
General Liability/PO 425 355
Property Fee Schedule
CLAIMS TOTAL 7%
TOTAL P&C COST -22%
------------._-- ___.___.~_H_
# TIV $100M, $50,000 Deductible, $10M Wind
## TIV $92M
~_..__.- --..-
* $350,000 SIR
** $400,000 SIR
---- ----------------
*** 12 month proposal
Premium Review2.xls
- - ------- ---..----
Page 1 oL
Alle'l, Janet
From: Brown, Pamela
Sent: Wednesday, August 29,20077:40 AM
To: Magazine, Chuck; Jenkins, Bobby; nbolton@pbcgov.com
Cc: Allen, Janet
Subject: RE: 2007 RFP for Property & Casualty Insurance Program - Review
I agree with your decisions.
From: Magazine, Chuck
Sent: Tue 8/28/2007 5:12 PM
To: Jenkins, Bobby; Brown, Pamela; nbolton@pbcgov.com
Cc: Allen, Janet
Subject: 2007 RFP for Property & Casualty Insurance Program - Review
Thank you for agreeing to serve on the Review Committee to recommend selection from the RFP bids to the City Commission of
the City of Boynton Beach.
Please see attached the Proposed Premium Review and Decision Criteria Evaluation sheets for the various insurance lines. The
program requested was for 18 months. Please note on the Proposed Premium Review that those numbers marked as *** are for
12 months. Also, note that the Current 2006/2007 is for a 12 month program.
GENERAL LIABILITY
The only bid received for GL was from Gallagher. This is the combined program with General Liability and Workers'
Compensation. Gallagher is recommended.
AUTOMOBILE
Two bids were received. The one from Gallagher is if Auto Liability only, as they have proposed Auto Physical Damage under
their Property proposal. Wells Fargo submitted a 12 month bid for combined coverage. Gallagher is recommended.
PROPERTY
Two bids were received. The one from Gallagher has broken out the property as municipal and utilities. They obtained quotes
from different insurance markets to get reduced rates. This is a stand alone program placed directly with insurance companies-
The bid from Wells Fargo is a renewal of the PGIT (Preferred Governmental Insurance Trust) program currently handling our
property insurance. The Wells Fargo bid is a 12 month proposal. Gallagher is recommended.
It should be noted that we advised all brokers that we wanted the Boiler and Machinery placed with Hartford Steam Boiler (HSB).
Wells Fargo went ahead and secured a renewal quote from HSB. Since Gallagher is recommended for the Property Insurance
Program, it is also recommended that Gallagher obtain the Boiler and Machinery coverage with HSB.
WORKERS' COMPENSATION
Two bids were received. The one from Gallagher is part of the combined program with General Liability and Workers'
Compensation. The Re-Ex bid is a separate and stand alone proposal. Gallagher is recommended.
TPAlADJUSTMENT SERVICES - WORKERS' COMPENSATION
Four bids were received. The incumbent is Preferred Governmental Claims Solutions (PGCS), part of the Wells Fargo proposal.
They submitted a 12 month proposal. The proposed costs comparing all four proposals, under the 12 month time-frame, has little
to recommend that as the major factor in determining selection. In fact, to transfer to another company, at this time, would cost
more than any small savings anticipated. Service provided by the incumbent is satisfactory. PGCS is recommended.
TPAlADJUSTMENT SERVICES - LIABILITY
Three bids were received. The incumbent is Gallagher Bassett Services, part of the Arthur J. Gallagher & Co. proposal. The.
submitted a 12 month proposal. The proposed costs comparing all three proposals, under the 12 month time-frame, has little to
recommend that as the major factor in determining selection. In fact, to transfer to another company, at this time, would cost more
than any small savings anticipated. Service provided by the incumbent is more than satisfactory. The current adjuster handling
claims for the City, is one of the leading adjusters in the State. In fact, this Risk Manager commends Mr. Gene Montfort highly to
other entities, as the most professional, experienced and versatile adjuster ever utilized by this Risk Manager. Gallagher Bassett
Q ('}() nnn7
Page 2 of2
Services is recommended.
Please review the attachments along with the above noted evaluation. Please advise, by return e-mail, your evaluation of these
proDosals. If you need additional information, please let me know as soon as possible, so that I may provide that to you. I would
a at you provide me with your evaluation by Thursday, August 30,2007. I need to have this put on the Agenda for our City
CI.....nission Meeting on September 18, 2007. The deadline for inclusion on the Agenda is September 4,2007. We are closed on
Monday, September 3 to celebrate Labor Day. You timely response will be appreciated.
Thank you again, for agreeing serve on our Review Committee.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
magazinec@ci.boynton-beach.f1.us
(561) 742-6042
This e-mail transmission, and any attachments, is intended for the person(s) listed here on this electronic submission and no one
else as it might contain confidential and privileged information. If you have received this e-mail in error, please call the telephone
number referenced above and please destroy all copies immediately. Thank you for your cooperation.
8/29/2007
Page 1 of 2
Magazine, Chuck
From: Nancy Bolton [Nbolton@co.palm-beach.fLus]
Sent: Thursday, August 30,2007331 PM
To: Magazine, Chuck
Subject: Re: 2007 RFP for Property & Casualty Insurance Program - Review
Good catch - I concur with your changes.
Nancy Bolton
Director, Risk Management
Palm Beach County
nbolton@co.palm-beach.fl.us
>>> "Magazine, Chuck" <MagazineC@cLboynton-beach.fl.us> 8/30/2007 3:01 PM >>>
This is an update with major changes on recommendation
Upon review of the Property proposal from Gallagher, it is noted that the Auto Physical Damage does not cover
City vehicles while on the road. It only covers them when stationary in their garage location. The City has a
number of vehicles valued in excess of $20,000. This was unacceptable as it would mean that all City vehicles
were self-insured. I therefore requested either of two options: either, an additional rider covering all City
vehicles while on the road valued in excess of $20,000; or, a reduction in the Property premium as we would
move the coverage to Wells Fargo/PGIT
I was advised by Gallagher that their initial proposal for Property coverage did not include the Auto Physical
Damage. When they went back to add the coverage, the carrier agreed without an increase in premium. Now
that they have gone back to have Auto PO removed, the carrier does not want to reduce the premium. They
have however, agreed to waive the additional $10,000 premium for reducing the deductible from $100,000 to
$50,000. This results in a $10,000 reduction in the Property premium.
It is therefore necessary to move the entire Auto package, both Liability and Physical Damage to the Wells
Fargo/PGIT proposaL This will result in an increase of $62,670 compared to the 12-month package offered by
Gallagher.
I therefore recommend that we accept the Gallagher proposal for Property and the Wells Fargo proposal for
Auto I also recommend that the Boiler and Machinery be assigned to Wells Fargo The two proposals from
Wells Fargo, Auto and Boiler and Machinery are 12-month proposals The two proposals from Gallagher,
Liability/WC and Property are 18-month proposals It will be easier to manage the program with Gallagher
handling the 18-month program and Wells Fargo handling the 12-month program
It is far more important to move the Property and Liability/WC to the April 1 renewal date than the Auto and
Boiler and Machinery.
Please find attached the revised Premium Review outline.
Please advise by return e-mail your evaluation of the proposal and the recommended changes. Thank you.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
magazinec@ci.boynton-beach.f1.us
(561) 742-6042
8/31/2007
"__ ,~,.,,,>,",...,_,,,,..<;>,,,_....w....~,,,,.,,,-,,__,_,,,,,....~~~~~i,\"""'-.I,._.-"'I
Page 2 of2
This e-mail transmission, and any attachments, is intended for the person(s) listed here on this electronic
submission and no one else as it might contain confidential and privileged information. If you have received this
e-mail in error, please call the telephone number referenced above and please destroy all copies immediately.
Thank you for your cooperation.
8/31/2007
Page 1 of:
Magazine, Chuck
From: Nancy Bolton [Nbolton@co_palm-beachflus]
Sent: Wednesday, August 29, 2007 10:57 AM
To: Brown, Pamela; Jenkins, Bobby; Magazine, Chuck; nbolton@pbcgov.com
Cc: Allen, Janet
Subject: Re: 2007 RFP for Property & Casualty Insurance Program -Review
Chuck,
The 18 month program will position the City to enjoy future renewals without the difficulty and complications
caused by hurricane season. Additionally, the quotes from Gallagher are priced competitively, and in accordance
with the RFP.
Your decision to stay with your incumbent TPA providers is correct, in my opinion. Also, I enthusiastically agree
with your opinion that Gene Montfort is the best in the business!
I concur with your recommendations as stated below and appreciate the opportunity to serve on your Review
Committee.
Nancy Bolton
Director, Risk Management
Palm Beach County
nbolton@co.palm-beach.fl.us
>>> "Magazine, Chuck" <MagazineC@ci.boynton-beach.fl.us> 8/28/2007 5:12 PM >>>
Thank you for agreeing to serve on the Review Committee to recommend selection from the RFP bids to the
City Commission of the City of Boynton Beach
Please see attached the Proposed Premium Review and Decision Criteria Evaluation sheets for the various
insurance lines. The program requested was for 18 months Please note on the Proposed Premium Review
that those numbers marked as *** are for 12 months Also, note that the Current 2006/2007 is for a 12 month
program.
GENERAL LIABILITY
The only bid received for GL was from Gallagher. This is the combined program with General Liability and
Workers' Compensation. Gallagher is recommended.
AUTOMOBILE
Two bids were received The one from Gallagher is if Auto Liability only, as they have proposed Auto Physical
Damage under their Property proposal Wells Fargo submitted a 12 month bid for combined coverage.
Gallagher is recommended.
PROPERTY
Two bids were received. The one from Gallagher has broken out the property as municipal and utilities They
obtained quotes from different insurance markets to get reduced rates. This is a stand alone program placed
directly with insurance companies The bid from Wells Fargo is a renewal of the PGIT (Preferred Governmental
Insurance Trust) program currently handling our property insurance. The Wells Fargo bid is a 12 month
proposal Gallagher is recommended.
It should be noted that we advised all brokers that we wanted the Boiler and Machinery placed with Hartford
Steam Boiler (HSB). Wells Fargo went ahead and secured a renewal quote from HSB. Since Gallagher IS
8/31/2007
"_,<":,,,,,~';;J,~.,,.....,,,,,~4iio>',,#"'''''''''''''''''.''''''.i''''''
Page 2 of2
recommended for the Property Insurance Program, it is also recommended that Gallagher obtain the Boiler
and Machinery coverage with HSB.
WORKERS' COMPENSATION
Two bids were received. The one from Gallagher is part of the combined program with General Liability and
Workers' Compensation. The Re-Ex bid is a separate and stand alone proposal. Gallagher is recommended.
TPA/ADJUSTMENT SERVICES - WORKERS' COMPENSATION
Four bids were received. The incumbent is Preferred Governmental Claims Solutions (PGCS), part of the Wells
Fargo proposal. They submitted a 12 month proposal. The proposed costs comparing all four proposals, under
the 12 month time-frame, has little to recommend that as the major factor in determining selection. In fact, to
transfer to another company, at this time, would cost more than any small savings anticipated_ Service provided
by the incumbent is satisfactory. PGCS is recommended.
TPA/ADJUSTMENT SERVICES - LIABILITY
Three bids were received. The incumbent is Gallagher Bassett Services, part of the Arthur J. Gallagher & Co.
proposal. They submitted a 12 month proposal. The proposed costs comparing all three proposals, under the
12 month time-frame, has little to recommend that as the major factor in determining selection. In fact, to
transfer to another company, at this time, would cost more than any small savings anticipated. Service provided
by the incumbent is more than satisfactory. The current adjuster handling claims for the City, is one of the
leading adjusters in the State. In fact, this Risk Manager commends Mr. Gene Montfort highly to other entities,
as the most professional, experienced and versatile adjuster ever utilized by this Risk Manager. Gallagher
Bassett Services is recommended.
Please review the attachments along with the above noted evaluation. Please advise, by return e-mail, your
evaluation of these proposals. If you need additional information, please let me know as soon as possible, so
that I may provide that to you. I would ask that you provide me with your evaluation by Thursday, August 30,
2007_ I need to have this put on the Agenda for our City Commission Meeting on September 18, 2007. The
deadline for inclusion on the Agenda is September 4, 2007. We are closed on Monday, September 3 to
celebrate Labor Day. You timely response will be appreciated.
Thank you again, for agreeing serve on our Review Committee.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
magazinec@ci.boynton-beach.fl.us
(561) 742-6042
This e-mail transmission, and any attachments, is intended for the person(s) listed here on this electronic
submission and no one else as it might contain confidential and privileged information. If you have received this
e-mail in error, please call the telephone number referenced above and please destroy all copies immediately.
Thank you for your cooperation.
8/3 1/2007
Page 1 of:::
Magazine, Chuck
From: Brown, Pamela
Sent: Wednesday, August 29, 20077:40 AM
To: Magazine, Chuck; Jenkins, Bobby; nbolton@pbcgov.com
Cc: Allen, Janet
Subject: RE: 2007 RFP for Property & Casualty Insurance Program - Review
I agree with your decisions.
From: Magazine, Chuck
Sent: Tue 8/28/2007 5: 12 PM
To: Jenkins, Bobby; Brown, Pamela; nbolton@pbcgov.com
Cc: Allen, Janet
Subject: 2007 RFP for Property & Casualty Insurance Program - Review
Thank you for agreeing to serve on the Review Committee to recommend selection from the RFP bids to the City
Commission of the City of Boynton Beach
Please see attached the Proposed Premium Review and Decision Criteria Evaluation sheets for the various
insurance lines. The program requested was for 18 months. Please note on the Proposed Premium Review that
those numbers marked as *** are for 12 months. Also, note that the Current 2006/2007 is for a 12 month
program.
GENERAL LIABILITY
The only bid received for GL was from Gallagher This is the combined program with General Liability and
Workers' Compensation. Gallagher is recommended.
AUTOMOBILE
Two bids were received. The one from Gallagher is if Auto Liability only, as they have proposed Auto Physical
Damage under their Property proposal. Wells Fargo submitted a 12 month bid for combined coverage.
Gallagher is recommended.
PROPERTY
Two bids were received. The one from Gallagher has broken out the property as municipal and utilities. They
obtained quotes from different insurance markets to get reduced rates This is a stand alone program placed
directly with insurance companies. The bid from Wells Fargo is a renewal of the PGIT (Preferred Governmental
Insurance Trust) program currently handling our property insurance The Wells Fargo bid is a 12 month
proposal. Gallagher is recommended.
It should be noted that we advised all brokers that we wanted the Boiler and Machinery placed with Hartford
Steam Boiler (HSB)_ Wells Fargo went ahead and secured a renewal quote from HSB. Since Gallagher is
recommended for the Property Insurance Program, it is also recommended that Gallagher obtain the Boiler
and Machinery coverage with HSB.
WORKERS' COMPENSATION
Two bids were received. The one from Gallagher is part of the combined program with General Liability and
Workers' Compensation The Re-Ex bid is a separate and stand alone proposal Gallagher is recommended.
TPA/ADJUSTMENT SERVICES - WORKERS' COMPENSATION
Four bids were received. The incumbent is Preferred Governmental Claims Solutions (PGCS), part of the Wells
Fargo proposal. They submitted a 12 month proposal. The proposed costs comparing all four proposals, under
the 12 month time-frame, has little to recommend that as the major factor in determining selection In fact, to
transfer to another company, at this time, would cost more than any small savings anticipated Service provided
8/31/2007
Page 2 of2
by the incumbent is satisfactory. PGCS is recommended.
TPA/ADJUSTMENT SERVICES - LIABILITY
Three bids were received. The incumbent is Gallagher Bassett Services, part of the Arthur J. Gallagher & Co.
proposal. They submitted a 12 month proposal. The proposed costs comparing all three proposals, under the 12
month time-frame, has little to recommend that as the major factor in determining selection. In fact, to transfer to
another company, at this time, would cost more than any small savings anticipated. Service provided by the
incumbent is more than satisfactory. The current adjuster handling claims for the City, is one of the leading
adjusters in the State. In fact, this Risk Manager commends Mr. Gene Montfort highly to other entities, as the
most professional, experienced and versatile adjuster ever utilized by this Risk Manager. Gallagher Bassett
Services is recommended.
Please review the attachments along with the above noted evaluation. Please advise, by return e-mail, your
evaluation of these proposals. If you need additional information, please let me know as soon as possible, so that
I may provide that to you. I would ask that you provide me with your evaluation by Thursday, August 30, 2007. I
need to have this put on the Agenda for our City Commission Meeting on September 18, 2007. The deadline for
inclusion on the Agenda is September 4, 2007. We are closed on Monday, September 3 to celebrate Labor Day.
You timely response will be appreciated.
Thank you again, for agreeing serve on our Review Committee.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
magazinec@ci.boynton-beach.f1.us
(561) 742-6042
This e-mail transmission, and any attachments, is intended for the person(s) listed here on this electronic
submission and no one else as it might contain confidential and privileged information. If you have received this
e-mail in error, please call the telephone number referenced above and please destroy all copies immediately.
Thank you for your cooperation.
8/31/2007
T)age oj.
Doppler, Carol
From: Jenkins, Bobby
Sent: Friday, August 31,20073:46 PM
To: Magazine, Chuck
Cc: Doppler, Carol
Subject: RE: 2007 RFP for Property & Casualty Insurance Program - Review
Chuck,
I agree.
Bobby
From: Magazine, Chuck
Sent: Thursday, August 30, 2007 3:01 PM
To: Jenkins, Bobby; 'Nancy Bolton'; Brown, Pamela
Cc: Allen, Janet
Subject: 2007 RFP for Property & Casualty Insurance Program - Review
This is an update with major changes on recommendation.
Upon review of the Property proposal from Gallagher, it is noted that the Auto Physical Damage does not
cover City vehicles while on the road. It only covers them when stationary in their garage location. The City
has a number of vehicles valued in excess of $20,000. This was unacceptable as it would mean that all City
vehicles were self-insured. I therefore requested either of two options: either, an additional rider covering all
City vehicles while on the road valued in excess of $20,000; or, a reduction in the Property premium as we
would move the coverage to Wells Fargo/PGIT.
I was advised by Gallagher that their initial proposal for Property coverage did not include the Auto Physical
Damage. When they went back to add the coverage, the carrier agreed without an increase in premium.
Now that they have gone back to have Auto PD removed, the carrier does not want to reduce the premium.
They have however, agreed to waive the additional $10,000 premium for reducing the deductible from
$100,000 to $50,000. This results in a $10,000 reduction in the Property premium.
It is therefore necessary to move the entire Auto package, both Liability and Physical Damage to the Wells
Fargo/PGIT proposal. This will result in an increase of $62,670 compared to the 12-month package offered
by Gallagher.
I therefore recommend that we accept the Gallagher proposal for Property and the Wells Fargo proposal for
Auto. I also recommend that the Boiler and Machfnery be assigned to Wells Fargo. The two proposals from
Wells Fargo, Auto and Boiler and Machinery are 12-month proposals. The two proposals from Gallagher,
Liability/WC and Property are 18-month proposals. It will be easier to manage the program with Gallagher
handling the 18-month program and Wells Fargo handling the 12-month program.
It is far more important to move the Property and Liability/WC to the April 1 renewal date than the Auto and
Boiler and Machinery.
Please find attached the revised Premium Review outline.
Please advise by return e-mail your evaluation of the proposal and the recommended changes. Thank you.
Chuck Magazine
Risk Manager
City of Boynton Beach, FL
8/31/2007
,.."..,'"','...k......'."_~'"1i\i'!rn;;i..1.~;oliiiM.lf"ljb..~llf~"'"""'"
Page 2 of2
magazinec@ci.boynton-beach.fl.us
(561) 742-6042
This e-mail transmission, and any attachments, is intended for the person(s) listed here on this electronic
submission and no one else as it might contain confidential and privileged information. If you have received
this e-mail in error, please call the telephone number referenced above and please destroy all copies
immediately. Thank you for your cooperation.
8/31/2007
QECISION CRITERIA ! : : :: :] Ii. _ '___
RISK ANALYSIS
---~--- -- ---"- --- -- ---- -----. ,-- -_.._-'" ------------.- ---_._--..~
SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - WORKERS' COMPENSATION
'0""
~
i:;>1)
(li
<f
~ ~
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CRITERIA ,,:-,,,,,,-s '1.-,:-~0 ":J~o'" l><~'/j..s. <,/:<j~:'o~''/j''',\ ,:-",,,,-s<b~~OJ.~0 ,r:::,':J -<..,0-<'" SIR 12 mos. 18 mos.
CRITERION WEIGHTS (1-10) 10 6 5 5 8 A A 3 3 A 40
MtiO",i,OG~lIiic:d,gr8iC6.1 OriO? i5>.tr..'!:S?A>>A' 1?,-,S.':lAf31>,f! .............f.f> lilCludedio.fel...i
Johns Eastern No Bids
Re-Ex 10 0 5 5 8 A A - 3 A 31 $400,000 $150,208 $225,107
Wells Fargo No Bids
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute) !
._. '-.r .u__
,
* Deductible Plan ,--
DECISION CRITERIA Workers Comp
DECISION CRITERIA
--~- ---- ----------._-------- --- --- ---------- ---- -- ---- --- --------- ------ ---'----- -- ----- . ---
RISK ANAL YSIS
----..,- ~---~~ ~ ------------ ----~-.._- ---~._.. ---"---.-.-,- ------ -~ '-'---~._- ----.- --_...,-----_._.~--- .---
SUBJECT: 2007 RFP for Annual Contract for Property & Casualty Insurance Program - COMMERCIAL CRIME
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CRITERIA ~v ~'li o~ ~o~ ~~'li ~
,(' ,~c; \>' 0 18 mos.
". 'J,' ~. ~. ~. lQ' -<.: 12 mos.
~EIGHTS (1-10) 10 6 8 9 9 - 45
i5W!!'!; x/f/ /// f/3f;;;/,,>;;;; ";;W'>;;" ;;/>.. ;j>
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo 10 6 8 9 9 3 45 $2,458.00
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute)
---,,----- ___ ______H___ . --------..----.-- - -=ru__C- .-=----=-=-=- ----- ----- --- . --._-
-- ---.----------..---- -~.- ---..~- ..- -~-- -----'-.,.----- - ----. --------
.- ------ --.-..- -=f-= --. --.....- - -- f---- e- .- u --.-- --- --- ------.--.----.- -- -- .--
---,-,._----- ---- - ~-- --- --.- 1-- 1---.- ----~-~._-------_._.
_._._-._..-----_.,----~._..._~_.- -- _. ___n. f--- -~ I- .. 1----- -- -------------- -----~-~-----
DECISION CRITERIA Commercial Crime
DECISION CRITERIA
_.._-~----
RISK ANAL YSIS
- ------" -- --. ---- ---~_..------ ----- -----".
SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - ELECTRONIC DATA PROCESSING
CRITERIA Retention RISKS DECISION
CRITERION WEIGHTS
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo Included in Propert
NOTE: Criterion Weightings: 11-10 (1 0 hig_he~t) or A (absolute) I
DECISION CRITERIA Electronic Data Processing
DECISION CRITERIA
RISK ANAL YSIS
SUBJECT: 2007 RFP for Annual Contract for Property & Casualty Ins. Program - BUSINESS AUTOMOBILE
I,.~
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r} ~"i & ~&'Ii .!-.e; J..,'" ooe; e; se, {:o I,.e,"i g-"i i..~
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b' .~ ~~ ,-<:.. o-r 'b- '?' 1>0;e, e, ~~ ~'Ii fQ<:' C:J'li Q ~
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~'Ii c? 'S;o ~'Ii <:' cP GO o'li ~e,<:' fQ ~ I" 0 G
/Y Ge, .~'li . {:O'" r;:-e,0' f':>e, (jJ>G. J;; S ,<:, 1,.1><:$ ->I>~ cP ~e; '5
CRITERIA '0",.j.e; ,~e,/::.'Ii vis ~ c:)'S' ~ o~ <::>~e,0 't(-.s-o~ ~'0 ~ (l~ ~o..:..: ~,e,~ :--0"'''' ,j.e,~'o'" ~
". 1-' '? b<. ~. <0' '\ '0' <1>- ,,~ " ,,1- ,,'? ~
CRITERION WEIGHTS (1-10) 10 6 5 A A 3 9 6 8 6 9 8 3 73
ArtbllriJ,:(;allagher&Co; 10 0 $ A LA... >3 9 6: -S.... .:..:6 9: ..8i 3. 67...:..:..::. Phys:Q~ll1iD . ProP $121,~oO( 12) $181,800(18)
Johns Eastern No Bid
Re-Ex No Bid
Wells Fargo 10 6 5 A A 3 9 6 8 6 9 8 3 73 $183,870 (12)
----
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute)
DECISION CRITERIA Automobile
DECISION CRITERIA
__'_n___ __.._______..,___ _____'_ __. .-- --- -- -_._~ -- --.,,----------- ---- - -- ------ ----._----- ---~-----_..-'"---
RISK ANAL YSIS
_.-~--. ....--. '-----.._- --.---. -- - -- ------",----- - n' --~-.-._-----__,_ ___.____ ___ __ _______n___ '______ __ --_________n__________.____.._
SUBJECT: 2007 RFP for Annual Contract for Property & Casualty Ins. Program - COMMERCIAL PROPERTY
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CRITERIA ,<::-c"v ,~0~ <?"'o~ <(-0~ ~d;0 ~ ~ <(-~'li cpoS. ~0~. ~ 0'" ~ 12 mos. 18 mos.
,,- '}..- ~- b.' ':>- lb- '\ 'b. ~. ,,1::1 ~
CRITERION WEIGHTS (1-10) 10 6 8 9 7 7 A 7 3 9 66
'IV \9< ldil! ';/0, L'. ;'7i'i n..'........,!!
/.'v.;. .........
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo 10 6 0 8 0 7 A 7 3 0 42 $1,406,953
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute) ..-- _..~.._._-
--_____- .-- ---___ .... --.--- . -----+~I---LHL.. [H_______._
Gallagher-=-Splitwitt,-$100Mlr1MuniCipal& $90M in-Utilities -Separate insurance-companies-~- -- --- .- --- _nn_._____
--.--..-------_________n.______.___._ ._ __... .. _____~_~.._~ -~._- ---------- -.---------... -----
Wells Fargo - PGIT program, only provided 12 month proposal --- ------- ------- .--.-----
- -~------ --------~-_.~-_._------,--.._-----_._-----_. -- ---
------ --~~-----_.- ---- -- .-- ..-.-- ------ ._._----~ ---~---_.-
1--- - --_.._--~ -- -- ~ c--.- ------- -- --. .. _n_ ~.- .~------_.. ~._-- --- ----------..- --
DECISION CRITERIA Commercial Prop
DECISION CRITERIA
RISK ANALYSIS
SUBJECT: 2007 RFP for Annual Contract for Property & Casualty Ins. Program - GENERAL LIABILITY
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CRITERIA ". '1-' ~. b<' ,:>. 10' '\. /0. <?J. ,,() " ,,'1- ~ 12 mos. 18 mos.
CRITERION WEIGHTS (1-10) 10 6 5 A 8 3 3 3 8 6 9 8 3 72
.'><F. 'F3\1/"1+ II " li;ZZ,'" ,',
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo No Bids
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute)
DECISION CRITERIA General
:1
I
1-'
,
I DECISION CRITERIA
I
! ---------
I RISK ANAL YSIS
- --- ------- --..--.-- ---
SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - LAW ENFORCEMENT LIABILITY
t
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CRITERIA RISKS DECISION
CRITERION WEIGHTS
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo No Bids
NOTE: I Criterion Weightings: 1-10 (10 highest) or A (absolute) .
DECISION CRITERIA Law Enforcement Liability ~~~__"r
DECISION CRITERIA
"- ------- ---- --------...-----.---..---. -'-- -.~-- ---- ------.,------ --~ - __n_ ___ -------.----..........---,-.-----------. ---~---_._- -_...._~
RISK ANAL YSIS
~..-..- ._-~--_._---- ______....'__n_._.. ____ ___...._.~___ __ _________~_._____._~_____._...,______________~__..___ _~______._.____________._________._~___
SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - MED. ATTENDANTS MALPRACTICE
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CRITERIA ,J-fQ e-~'li ~/lj c}'li ~,,4, ~e-<:< ~/lj ~e-~ !\. ~
,<:-"3 ,~ (,0 ~ ~o ()'li cP. 0 18 mos.
". '1-' ~. b<- ,:>. <0- '\. '0' ~ 12 mos.
CRITERION WEIGHTS (1-10) 10 6 8 A 6 3 A 3 36
~v.>. V. ..0'... "V;VI"":"..V ",,';V6"".. ..6v ...
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo No Bids
NOTE: Criterion Weightings: 1-10 (10 highest) or A (absolute)
.. --::.:-- - - ~-- ~~. +- - ----~ ____no ~--_-_-__._.--. _.._._________ -~_._-- -- ---. -.----.----- --
I
--. - f--- +-- ---- ------------------ _n______. -- ~_._--_. -~-
-.--- -- -- ---- - -- ... - - -- - - -- --------- --- ------------ --- ------------ ~~------ ~
--- ---- - ~-~ --- -- -------- ---- ---- .-
--------- - -- --.- f- ---- --~------~--------- --~-._-- ------- --
DECISION CRITERIA Med_ Attendants Malpractice
.~.
i
I
I DECISION CRITERIA
I - n____ - - R-ISK ANALYSIS
Ii _ __ .____ .__ -- ---- - -.---.- --- --- --------. --- __un
I SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - TPA J ADJUSTMENT SERVICES
, ~
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~c, !:?G ",<< ,?-O'>, !<,.v<:' ~(:' ~ G ~ 0 f,; e; rH~ ,',.,~ b" ~ ~
CRITERIA ()~ ,\~'O ~0 ~0 0~~ ,?-&-0 vcr'j vd/ <<,,(::'0 ~ ~\o ~\o _~'O 0-<'" WC L' b"l"t
". 'J,.' '!>. b<- ~. lQ" '\ . /" '0-/ Q)' "c;:) ,," ,,'J,. ,,'!> -<,; la I I Y
CRITERION WEIGHTS(1-10) 10 6 8 7 A A 5 8 7 9 8 9 3 80
Artl,,!..i~c;,lfff~1l1'llgl1~r&Co.1().. ....O.Z. .'71150'1\ ..5/8117 r9i8/./93-=I~j $44,420. (12 mos.) $43i891 " (12imos.)
Johns Eastern 10 0 8 7 A A 5 8 7 - 8 9 3 65 $66,500. 18 mos.)
R~~E~ .............. 10 0 8 7 A - - 8 7 9 8s;: 9 3 69 $39,996. 12) $59,994. (18)
W~Us'Farg() .i10 I.O'i !&L Kfjel'jftfQi\ .......
NOTE: Criterion Weightings: 11-10 (10highest) or A (absolute) !
-- . ... --urn. ...
Arthur J. ~IICl.9her & Co~~.QClIIClgher BCl~sett Services, Inc. .
Re-Ex - Commercie3!.. Risk ManagElment, Inc.
Wells Fargo - Preferred Governmental Claims Services
DECISION CRITERIA TPA / Adjustment Services!
- -. -"-.--.----- -_. DECISION CRITERIA
---_.__._-_.~-_._-- ------......--.-.-......----------...----.-- ---- --- -- ----- -----.- --~.
RISK ANAL YSIS
------- ---_.~._-_._--_.. _.__.._~._.__..._----._----_._- ------...-- --.--- ---- ---- --- -----
SUBJECT: RFP for Annual Contract for Property & Casualty Insurance Program - PUBLIC OFFICIAL LIABILITY
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,<:-~ ,~ cP ~ qO <:)'lj ~ 0 DECISION
". ')... ~. b<' ~. /Q' '\. ~ RISKS
CRITERION WEIGHTS (1-10) 10 6 8 A 6 3 3
,'..... ./,/..,~. !'!:ilifC,:'.:. // C!' :,".C:.'. !/yx. ".:/// !y.qq.,".",.,.. ..:.':'!,; ly:Y ".,..:.:.'.Y:!:!Y.!. .:...". //
/': x. /F I'F/. XII
Johns Eastern No Bids
Re-Ex No Bids
Wells Fargo No Bids
_ _. _ ....OT~riterion Weightin]!s: _ __ 1-10 (10 highest) or A (absolute) C-- --_______._._
-- --~ ---- -- -----
--. ---- - --- ---- - ~---._-----" --~.-.._-
~-~-ECISION C~~ERIA- Public Official Lia~=-- -F~--1--~~+ --f]. - .... - .---+----- ---~ .-. -- "------
VI.-CONSENT AGENDA
ITEM B.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FOMl
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 August 21, 2007 August 6, 2007 (Noon.) o October 16, 2007 October I, 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon) CJ
0 o December 4, 2007 C) ("")-i
October 2, 2007 September 17,2007 (Noon) November 19,2007 (Nlltln) :::::;-<
en -<0
m
-0 ("") ...,.,
I rco
0 0 '''''''0
Announcements/Presentations City Manager's Report CJ1 :::"2-<
NATURE OF 0 Administrative 0 New Business "';:2:
::J> U')-i
AGENDA ITEM ::x 0
~ Consent Agenda 0 Legal S? Oz
...,.,
.,co
0 Code Compliance & Legal Settlements 0 Unfinished Business .r::- - .",
n)>
0 0 -.J ",("")
Public Hearing :I:
RECOMMENDATION: A motion to approve by resolution a contract with West Construction, Inc. of Lake Worth,
Florida, for Bid#060-2730-07/CJD "CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK" in the amount of:
$849,685.86 plus a 10% contingency of $85,000.00.
EXPLANATION: On July 11, 2007, Procurement Services opened and tabulated five (5) proposals for the
Construction Improvements at Jaycee Park. The proposals have been evaluated by our design consultant, The
Wantman Group, as well as our Parks Department, and it was determined that West Construction, Inc. of Lake
Worth is the lowest, most responsive bidder who met all specifications. Jody Rivers, Parks Superintendent concurs
with this recommendation (see memo#07-79).
PROGRAM IMPACT: The purpose of this bid is for the construction improvements of a five (5) + acre public park.
Amenities to include restroom/picnic shelter, two (2) pavilions, walking trail, play area, two (2) bocce ball courts,
picnic area, park furnishings, parking lot, landscaping, irrigation and associated construction needs.
FISCAL IMP ACT: The funds are allocated in the FY 2006/2007 budget as follows:
302-4299-580-63-05 CP 0513 $934,685.86
ALTERNATIVES: Not build the park
J~
City Manager's Signature
~
Procurement Services
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: lody Rivers - Parks Superintendent
File
1
2 RESOLUTION NO. R07-
3
4 A RESOLUTION OF THE CITY OF BOYNTON
5 BEACH, FLORIDA, APPROVING A CONTRACT
6 FOR BID #060-2730-07/CJD TO WEST
7 CONSTRUCTION, INC., OF LAKE WORTH FOR
8 THE CONSTRUCTION IMPROVEMENTS AT
9 JAYCEE PARK IN THE AMOUNT OF $849,685.86
10 PLUS A 10% CONTINGENCY OF $85,000.00 FOR A
11 TOTAL APPROPRIA TION OF $934,685.86;
12 AUTHORIZING THE CITY MANAGER TO
13 EXECUTE CONTRACT DOCUMENTS; AND
14 PROVIDING AN EFFECTIVE DATE.
15
16 WHEREAS, five (5) proposals were received and opened by Procurement
17 Services on July 11, 2007, for construction improvements at Jaycee Park and together with
18 I the City's design consultant, The Wantman Group, staff is recommending the award to
19 West Construction, Inc., as the lowest, most responsive, responsible bidder who met all
II
20 I' specifications.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
22 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section I. The foregoing "Whereas" clauses are hereby ratified and confirmed
24 as being true and correct and are hereby made a specific part of this Resolution upon
25 adoption.
26 Section 2. The City Commission of the City of Boynton Beach, Florida,
27 hereby approves the award of Bid #060-2730-07/CJD to West Construction, Inc., for
28 construction improvements at Jaycee Park.
29 Section 3. The City Manager is authorized to execute a contract in the amount
30 of $849,685.86 plus a 10% contingency of $85,000.00 for a total appropriation of
I
I S:\CA\RESO\Agreements\Bid Awards\Award of Bid - Jaycee Park (West Const).doc
J)
.,.~...."""_........."","""",~-...-~,,,.,,- .,"
! I
1 $934,685.86, a copy of said Contract is attached hereto and made a part hereof as Exhibit
2 "A".
3 Section 4. That this Resolution shall become effective immediately.
4 PASSED AND ADOPTED this day of September, 2007.
5
6 CITY OF BOYNTON BEACH, FLORIDA
7
8
9 Mayor - Jerry Taylor
10
11
12 Vice Mayor - Jose Rodriguez
13
14
15 Commissioner - Ronald Weiland
16
17
18 II Commissioner - Mack McCray
19
20
21 Commissioner - Carl McKoy
22 ATTEST:
23
24
25
26 Janet M. Prainito, CMC
27 City Clerk
28
29
30
31 (Corporate Seal)
32
33
34
35
36
S:\CA\RESO\Agreements\Bid Awards\Award of Bid - Jaycee Park (West Const).doc
RECREA TION & PARKS DEPARTMENT
MEMORANDUM NO. 07-79
TO: Bobby Jenkins, Assistant Director of Financial Services
FROM: Jody Rivers, Parks Superintendent //j
DATE: July 19, 2007 \J
SUBJECT: Recommendation of West Construction for Jaycee Park
Sealed bids were received from six (6) contractors for the construction of Jaycee Park. West Construction was
the lowest bidder at $849,685.86. West Construction is currently working on the Wilson Park project and we
are pleased with their performance. We recommend that City contracted with West Construction to do the
construction of Jaycee Park.
Thank you.
JR/
c: Wally Majors, Recreation and Parks Director
[}
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.
BID TITLE: CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK
BID NUMBER:060-2730-07/CJD
PROJECT NUMBER: CP0513
CITY OF BOYNTON BEACH, FLORIDA
CONTRACT FOR CONSTRUCTION SERVICES
THIS CONTRACT, made and entered into this 21ST day of AUGUST. 2007. by
and between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter
called the "CITY" or "OWNER" and WEST CONSTRUCTION. INC..
a Florida Corporation 00 Check One
a Florida General Partnership <--J
a Florida Limited Partnership <--J
a Sole Proprietor <--J
hereinafter called "CONTRACTOR".
WITNESSETH
WHEREAS, The City has heretofore invited bids for a City construction project ("Project")
identified by the bid title, bid number and project number listed above and commonly referred to as:
CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK
WHEREAS, Contractor, in compliance with the bidding requirements announced by the
City, submitted a bid on the 11TH day of JULY. 2007. for the total bid amount of $849.685.86;
and,
WHEREAS, On the 21ST day of AUGUST. 2007, the City Commission designated
contractor as having submitted the bid that was most advantageous to the City and authorized the
execution of this Agreement; and,
WHEREAS, the Parties agree that the Project is scheduled to achieve Substantial
Completion without interruption within 180 calendar days as specified in the Notice to Proceed,
subject to CITY approved time extensions.
NOW, THEREFORE, in consideration of these premises and the mutual conditions and
covenants contained herein, the parties agree as follows:
C-l
1. AGREEMENT
1.1. The Parties agree that:
1.1.1. The foregoing "Whereas" clauses are true and correct and incorporated
herein by this reference.
1.1.2. The CITY does hire and employ the CONTRACTOR to provide
construction services for completion of the Project.
1.1.3. The CONTRACTOR does accept this Contract and does agree to furnish
the necessary labor, tools, equipment, materials and supplies, etc., and to
complete the Project by performing all the work as set forth in the this
Contract and the Contract Documents for the price and amounts set forth
in Contractor's bid.
1.1.4. Contractor is an independent contractor as that term is set forth in the
General Conditions for Construction GC-2, INDEPENDENT
CONTRACTOR.
1. 1 .5. Unless otherwise provided, all time frames referenced in all Contract
Documents shall be calendar days.
2. SCOPE OF SERVICES
2.1. The Project consists of those improvements described and set forth in the Contract
Documents.
2.2. The "Contract Documents" are the compilation of the following individual
documents:
2.2.1. Advertisement for Bids
2.2.2. Instructions for Bidders
2.2.3. Bid Proposal
2.2.4. Bid Bond
2.2.5. General Conditions for Construction (GC) - all references to "GC" shall
be to section numbers
2.2.6. Construction Contract
2.2.7. Certificate of Insurance
2.2.8. Public Construction Bond
2.2.9. Technical Specifications
2.2.10. Contract Drawings and Plans
2.2.11. Addenda
2.2.12. Written directives or interpretations
2.2.13. Manufacturers warranties
C-2
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3. OBLIGATIONS OF CONTRACTOR
3.1. Contractor shall:
3.1.1. Furnish all materials, supplies, machines, equipment, tools,
superintendents, labor, insurance, and other accessories and services
necessary to complete said project in accordance with the conditions and
prices as stated in the Contract Documents.
3.1.2. Perform all the work and labor pursuant to this contract and all of the
materials furnished shall be in strict conformity with the Contract
Documents. CONTRACTOR further accepts and consents to the
conditions contained in said Contract Documents and expressly agrees to
comply with every requirement and stipulation therein contained.
3.1.3. Furnish all tools, equipment, materials and supplies and to do all the work
above mentioned in a first-class, substantial and workmanlike manner, and
in conformity with the detail for said work on file in the office of the
Project Manager and strictly in accordance with the Contract Documents.
3.1.4. CONTRACTOR shall furnish each subcontractor or material supplier with
a copy of his Public Construction Bond within five (5) days of
subcontractors' work or material supplying and shall maintain records to
establish that notice. A copy of said notice shall be provided to the City's
Project Manager at time of issuance.
3.1.5. Guarantee all work and materials for a period of one (1) year, as set forth
in the General Conditions for Construction GC-24, WARRANTY.
Warranty period shall commence with date of final acceptance as set forth
in the Technical Specifications for Construcytion 01700, EXECUTION
REQUIREMENTS.Comply with the provisions of Section 255.05, Florida
Statutes, if applicable.
3.1.7. Pay promptly, before final settlement, any and all claims or liens by
subcontractors or material suppliers, incurred in and about this work.
3.1.8. Remove and clean up all rubbish, debris, excess material, temporary
structures, tools and equipment from streets, alleys, parkways and adjacent
property that may have been used or worked on by the CONTRACTOR in
connection with the project promptly as such section or portion is
completed and ready for use, leaving the same in a neat and presentable
condition.
3.1.9. Observe and comply with the provisions of the charter, ordinances, codes
and regulations of the City of Boynton Beach, Florida.
3.1.10. Obtain written approval from the CITY of all subcontractors not disclosed
C-3
in the Contractor's bid document.
3.1.11. Perform such other tasks as set forth in the Contract Documents.
3.1.12. Shall provide all required bonds, insurance certificates and any other
required security for performance of the Project within ten (10) of the
Award of the Project.
3.2. The CONTRACTOR will be held responsible for the care, protection and
condition of all work until final completion and acceptance thereof, and will be
required to make good at his own cost any damage or injury occurring from any
cause resulting from their acts or omissions, or the acts or omissions of their
subcontractors or suppliers.
4. CITY'S OBLIGATIONS
4.1. City shall provide a written Notice to Proceed at the time of the scheduled Pre-
Construction Meeting.
4.2. Make timely payments for the work in accordance with the procedures and time
frames set forth in the Contract Documents.
4.3. On satisfactory completion of the Project, provide a written final acceptance and
payment for the entire project.
5. COMMENCEMENT OF 'VORK
5.1. CONTRACTOR hereby agrees to commence work under this contract within (10)
calendar days of the Commencement Date specified in the written "Notice to
Proceed," and to achieve Substantial Completion without interruption within 180
calendar days thereafter.
5.2. Time is the essence of the contract. In the event the CONTRACTOR shall fail to
timely commence the work following Notice to Proceed or fail in the performance
of the work specified and required to be performed within the time limit set forth
in the contract, after due allowance for any extension or extensions of time made
in accordance with the Contract Documents, the CONTRACTOR shall be liable
to the CITY, as liquidated damages, the amount stipulated in Section 6.0
hereinbelow for each and every calendar day that the CONTRACTOR shall be in
default of achieving certification of Substantial Completion.
5.3. CONTRACTOR shall notify the Project Engineer in writing of any change in the
names and addresses of each subcontractor proposed for principal parts of work,
and any changes in subcontractors from those proposed in CONTRACTOR'S bid
proposal, and for such others as the Project Engineer may direct, and shall not
employ any that CITY may, within a reasonable time, object to as incompetent or
C-4
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as unfit.
6. LIQUIDATED DAMAGES
6.1. The CONTRACTOR further agrees to pay $1.500.00 per day as liquidated
damages, for failure to begin within ten (10) days of CITY'S issuance of the
"Notice to Proceed" or failure to achieve Substantial Completion within 180
calendar days from the Commencement Date as indicated in the written "Notice
to Proceed". The CITY shall have the right to deduct said liquidated damages
from any amount due, or that may become due the CONTRACTOR, or to collect
such liquidated damages from the CONTRACTOR or his Surety.
6.2. Punch list items recorded as a result of inspections for Substantial Completion are
to be corrected by the CONTRACTOR within thirty (30) calendar days and prior
to any request for Final Inspection, Testing and Acceptance as stated in the
General Conditions for Construction (GC-50). If the Substantial Completion
punch list items have not been corrected by the CONTRACTOR within the thirty
(30) calendar day period, at the discretion of the Project Manager, Liquidated
Damages may be applied as described in Section 6 above.
7. PROTECTION OF EXISTING FACILITIES AND WORK IN PROGRESS
7.1. The CONTRACTOR warrants that quoted prices include the protection and
continuous use of all existing work in process, property or operations of the CITY
as more particularly set forth in the Technical Specifications for Construction,
01540, SECURITY AND SAFETY PROCEDURES FOR INFRASTRUCTURE
PROJECTS, and/or 01541 SECURITY AND SAFETY PROCEDURES FOR
WATER TREATMENT PLANT PROJECTS.
8. INDEMNIFICATION
8.1. The CONTRACTOR shall indemnify and save harmless and defend the CITY, its
agents, servants, and employees from and against any claim, demand, or cause of
action of whatsoever kind or nature arising out of error, omission or negligent act
of CONTRACTOR, its agents, servants, or employees in the performance of
services under this Agreement.
8.2. CONTRACTOR shall indemnify and save harmless and defend CITY, its agents,
servants and employees from against any kind and all causes, claims, demands,
actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and
fees (including without limitation reasonable attorney's and paralegal expenses at
both the trial and appellate levels) of whatsoever kind or nature for damages to
persons or property caused in whole or in part by any act, omission, or default of
the CITY, its agents, servants or employees arising from this contract or its
performance. The CONTRACTOR and the CITY hereby agree and covenant that
the CONTRACTOR has incorporated in this original bid, which constitutes the
Contract sum payable by the CITY to the CONTRACTOR, specific additional
consideration in the amount of ten dollars ($10.00) sufficient to support this
C-5
obligation of indemnification provided for in this paragraph. The indemnification
required pursuant to the Contract shall in no event be less than $1 million per
occurrence or no more than the limits of insurance required of the
CONTRACTOR by the Contract, whichever is greater. It is the CITY'S and
CONTRACTOR'S full intention that this provision shall be enforceable and said
provision shall be in compliance with Section 725.06, Florida Statute.
8.3. The execution of this Agreement by the CONTRACTOR shall obligate
CONTRACTOR to comply with the foregoing indemnification provision, as well
as the insurance provisions which are set forth in the General Conditions for
Construction. However, the indemnification prOVISIOn, and the Insurance
provISIOn contained In the General Conditions for Construction are not
interdependent of each other, but rather each one is separate and distinct from the
other.
8.4. The obligation of the CONTRACTOR to indemnify the CITY is not subject to
any offset, limitation or defense as a result of any insurance proceeds available to
either the CITY or the CONTRACTOR.
9. PAYMENT BY CITY
9.1. The CITY agrees to pay the CONTRACTOR in current funds for the performance
of the contract, subject to additions and deductions as provided in the Contract
Documents.
10. CHANGES IN THE WORK
10.1. The CITY, without invalidating the Contract, may order extra work or make
changes by altering, adding to or deducting from the work, the Contract sum
being adjusted accordingly. All such work shall be executed under the conditions
of the original Contract. Any claim for extension of time caused thereby shall be
made in writing at the time such change is ordered. Changes in the work must be
processed as set forth in the General Conditions for Construction GC-46, FIELD
CHANGE DIRECTIVES/CHANGE ORDERS.
10.2. All change orders and adjustments shall be in writing and approved by the Project
Manager, otherwise, no claim for extras will be allowed.
10.3. Claim of payment for extra work shall be submitted by the CONTRACTOR upon
certified statement supported by receipted bills. Such statements shall be
submitted for the current contract payment for the month in which the work was
done. No claim for extra work shall be allowed unless same was ordered, in
writing, as aforesaid and the claim presented at the time of the first estimate after
the work is completed.
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.
11. PROJECT ENGINEER
11.1. The Project Engineer ("Engineer") IS JODY RIVERS. PARKS
SUPERINTENDENT.
11.2. The Project Engineer shall have general supervision and direction of the work.
The Project Engineer is the agent of the CITY only to the extent provided in the
Contract Documents and when in special instances he has the authority by CITY
to act, and in such instances he shall, upon request, show CONTRACTOR such
authority in writing. He has authority to stop the work whenever such stoppage
may be necessary to insure the proper execution of the Contract.
11.3. As the Project Engineer is, in the first instance, the interpreter of the conditions of
the contract and the judge of its performance, he shall side neither with CITY nor
with CONTRACTOR, but shall use his authority pursuant to the Contract to
enforce its faithful performance by both parties.
11.4. In the event of a dispute, the role of the Project Engineer is to make
recommendations to the Project Manager who shall make the final decision.
12. INSURANCE
12.1. The Contractor shall obtain and maintain insurance as set forth in the General
Conditions for Construction GC-27, INSURANCE.
13. CONTRACT CONTROLS
13.1. This Contract must be construed with all other Contract Documents, a master set
of which shall be maintained by the City Clerk of the CITY. In the event of a
dispute, only the master set of documents, or copies thereof certified by the City
Clerk, shall be used as evidence.
13.2. In the event of a conflict between the requirements or specifications set forth in
the Contract Documents, the conflict shall be resolved by written interpretation by
the CITY, or its representatives as set forth in the General Conditions for
Construction (GC-17, CONTRACT INTERPRETATION. In reconciling
conflicting provisions of the Contract Documents, the Contract shall have the
greatest weight, followed by the General Conditions for Construction and finally
by the balance of the Contract Document
14. TIME OF ESSENCE
14.1. Inasmuch as the provisions of the Contract Documents relating to the times of
performance and completion of the work are for the purpose of enabling the CITY
to complete the construction of a public improvement in accordance with a
C-7
predetermined program, all such time limits are of the essence of the Contract.
15. REMEDY FOR DELAY
15.1. In the event of any delay in the project caused by any act or omission of the
CITY, its agents or employees, by the act or omission of any other party other
than the CONTRACTOR, his agents, employees or subcontractors, or delay
caused by weather conditions or unavailability of materials, the sole remedy
available to CONTRACTOR shall be by extension of the time allocated to
complete the project.
15.2. NO MONETARY DAMAGES SHALL BE CLAIMED OR AWARDED TO
CONTRACTOR IN ASSOCIATION WITH ANY DELAY IN THE PROJECT
CAUSED BY AN ACT OR OMISSION OF THE CITY, ITS AGENTS OR
EMPLOYEES. CONTRACTOR ACKNOWLEDGES THIS LIMITATION ON
RECOVERY AND ASSUMES ALL MONETARY RISK ASSOCIATED WITH
THIS LIMITATION.
CONTRACTOR hereby acknowledges that he has read and understands the above
provision.
INITIALS
15.3. Failure on the part of CONTRACTOR to timely process a request for an
extension of time to complete the work shall constitute a waiver by
CONTRACTOR and CONTRACTOR shall be held responsible for completing
the work within the time allocated by this contract.
15.4. All requests for extension of time to complete the work shall be made in
accordance with the General Conditions for Construction GC-23 , EXTENSION
OF TIME/NO DAMAGES FOR DELA y.
15.5. For the purpose of this section, the phrase "the CITY, its agents and employees"
shall include but shall not be limited to the Project Engineer and Project Manager.
16. DISPUTES
16.1. Disputes shall be resolved as set forth in the General Conditions for Construction
GC-18, DISPUTES.
16.2 Upon resolution of a dispute by the Owner, either party may request the
appointment of a mediator.
C-8
, ,', ".'-"~'''~'~'''''. ~,.. ",-"J," r-~~"""',,"'!'"'''''''-'''''
IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its City
Manager, attested to by the City Clerk with the Corporate Seal of the said CITY and the
CONTRACTOR has executed these presence the day and year herein before written.
Signed, sealed and witnessed CITY OF BOYNTON BEACH, FLORIDA
in the presence of:
City Manager
Attest: Approved as to Form:
City Clerk City Attorney
Signed, sealed and witnessed CONTRACTOR
in the presence of:
President or Vice President
Attest as to CONTRACTOR
State of Florida )
) sis:
County of Palm Beach )
On this day of , 20_, personally appeared before me, duly authorized
to administer oaths, known to be the
persons described herein or who has produced as
identification and who executed the foregoing instrument and has acknowledged before me that
they have executed same.
Notary Public
My Commission Expires:
C-9
CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JULY 11,2007 received timely as of the above receiving date and time.
BID DUE TIME: 10:00 A.M. All other offers submitted in response to this solicitation,
BID # 060-2730-07/CJD if any. are hereby rejected as late"
VENDORS Brang Construction, Inc. of Florida Eldan Enterprise d/b/a RJ Cook Const. Inc. G.C. Works General Construction
4300 Oak Circle 3389 Sheridan Street 20283 State Road 7, suite 300
Boca Raton, FL 33431 Hollywood, FL 33021 Boca Raton, FL 33498
Attn: James R. Fedele, Pres. Attn: Reginald J. Cook Attn: David L. Padron
Telephone#: 561-368-3180 Telephone#: 754-204-1762 T elephone#: 561-807-6400
F ax:#: 561-368-3188 FaX#: 954-206-4844 FaX#: 561-807-6401
ACKNOWLEDGE ADDENDUM #1 Yes Yes Yes
ACKNOWLEDGE ADDENDUM #2 Yes Yes Yes
ACKNOWLEDGE ADDENDUM #3 Yes Yes Yes
ORIGINAL & (5) COPIES Yes Original & (1) Copy Yes
SUBMITTED
5% BID BOND SUBMITTED Yes, Ohio Casualty Insurance Check drawn on Comdata Network, Inc. Yes/Lincoln General Ins. Co.
COST FOR WATER & SEWER SYSTEM $33,445.00 $280,277.98 $50,604.64
revised proposal sheet
COST FOR SITEWORK & EARTHWORK $254,689.00 $300,535.00 $203,924.00
revised proposal sheet correct $199,276.26
COST FOR PLAYGROUND $183,300.00 $145,000.00 $118,900.00
revised proposal sheet
COST FOR MISCELLANEOUS $135,500.00 $58,746.00 $128,855.50
revised proposal sheet
COST FOR BUILDINGS $236,000.00 $102,007.00 $400,950.24
revised proposal sheet
COST FOR LANDSCAPE & IRRIGATION $255.594.00 $113,937.00 $196,303.62
revised proposal sheet
TOTAL BID PRICE $1,098,578.00 $1,000,502.98 $1,099,538.00
Correct amount* correct $1,094,890.26
HORIZONTAL BAR CHART Yes Yes No
-- f-- --
LICENSES ENCLOSED Yes Yes Yes
BIDDER'S QUALIFICATIONS Yes Yes Yes
SUBMITTED ------.--.--.----..------ -....- ---- --.----."---,,-------,,..-------- _.,,--- ----..-----------------.--- ----""--,,--_.. ~------~._~._-~._._-~--"..__._------..,---"-,,_."_.
*****LOWEST, MOST RESPONSIVE, RESPONSIBLE BIDDER WHO MEETS ALL SPECIFICATIONS
.
CONSTRUC ION IMPROVEMENTS AT JAYCEE PARK
"Offers from the vendors listed herein are the only offers
BID OPENING DATE: JULY 11, 2007 received timely as of the above receiving date and time.
BID OPENING TIME: 10:00 A.M. All other offers submitted in response to this solicitation.
BID#060-2730-07/CJD 1!-Y' :J:her~reje~ aSJ;e"~ ~ ~
VENDORS Homestead Concrete & Drainage, Inc. West 'ConSfi'uctiofl, lnl.;. .
221 SW 4th Avenue 318 So. Dixie Highway, Suite 4-5
Homestead, FL 33030 Lake Worth. FL 33460
Attn: George Roumain Attn: Martha A. Morgan
Telephone#: 305-248-9649 T elephone#: 561-588-2027
FaX#: 305-248-9650 FaX#:561-582-9419
ACKNOWLEDGE ADDENDUM #1 Yes Yes
ACKNOWLEDGE ADDENDUM #2 Yes yes
ACKNOWLEDGE ADDENDUM #3 Yes Yes
ORIGINAL & (5) COPIES SUBMITTED Yes Yes
5% BID BOND SUBMITTED Yes/Hartford Fire Ins. Co. YeslWestern Surety Company
COST FOR WATER & SEWER SYSTEM $49,590..75 $36.092.78
COST FOR SITEWORK & EARTHWORK $327,013.32 $193.242.00 -
COST FOR PLAYGROUND $151,245.20 $113.283.00
Correct $151,245.22
COST FOR MISCELLANEOUS $171,270.00 $130,551.50
Correct $136,187.13
COST FOR BUILDINGS $264,000.00 $190,532.00
COST FOR LANDSCAPE & IRRIGATION $281.380.49 $185,980.58
Correct: $185,984.58
TOTAL BID PRICE $1,244,500.64 $849.681.86
Correct $1,209,416.91 Correct $849,685.86
CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK
"Offers from the vendors listed herein are the only offers
BID OPENING DATE: JULY 11, 2007 received timely as of the above receiving date and time.
BID OPENING TIME: 10:00 A.M. All other offers submitted in response to this solicitation,
BID#060-2730-07/CJD if any, are hereby rejected as late"
VENDORS Homestead Concrete & Drainage, Inc. West Construction, Inc.
221 SW 4th Avenue 318 So. Dixie Highway, Suite 4-5
Homestead, FL 33030 Lake Worth, FL 33460
Attn: George Roumain Attn: Martha A. Morgan
Telephone#: 305-248-9649 Telephone#: 561-588-2027
FaX#: 305-248-9650 Fax#: 561-582-9419
HORIZONTAL BAR CHART Yes No
LICENSES ENCLOSED Yes Yes
--- f--
BIDDER'S QUALIFICATIONS Yes Yes
SUBMITTED
ANTI-KICKBACK AFFIDAVIT Yes Yes
SUBMITTED
--,- -- I-.
NON-COLLUSION AFFIDAVIT Yes Yes
SUBMITTED
CONFIRMATION OF A DRUG FREE Yes Yes
WORKPLACE
MINORITY OWNED BUSINESS Yes/Certified SBA, Broward County, Yes/Certified PBC
SUBMITTED Dade County
TRENCH SAFETY AFFIDAVIT Yes Yes
SAFETY PROGRAM COMPLIANCE Yes Yes
SUBMITTED
SCHEDULE OF SUB- Yes Yes
CONTRACTORS SUBMITTED
. . --"-- -~_..~".-_.~._--~-,._- _._.m..___._..__~..._.... .___ ---~-----------_.._-- -..,
COMMENTS
----...---.-.-.----- ------~,_.^"_._._-_._.-._--,~._-_._--~---_.._--------~-_.~-~--------_.._-_.._,---,.~- -"., ---
,
CONSTRUCTION IMPROVEMENTS AT JAYCEE PARK
"Offers from the vendors listed herein are the only offers
BID DUE DATE: JULY 11. 2007 received timely as of the above receiving date and time.
BID DUE TIME: 10:00 A.M. All other offers submitted in response to this solicitation,
BID # 060-2730-07/CJD if any, are hereby rejected as late"
VENDORS Brang Construction, Inc. of Florida Eldan Enterprise d/b/a RJ Cook Const. Inc. G.C. Works General Construction
4300 Oak Circle 3389 Sheridan Street 20283 State Road 7, suite 300
Boca Raton, FL 33431 Hollywood,FL 33021 Boca Raton. FL 33498
Attn: James R. Fedele, Pres. Attn: Reginald J. Cook Attn: David L. Padron
T elephone#: 561-368-3180 Telephone#: 754-204-1762 Telephone#: 561-807-6400
Fax:#: 561-368-3188 FaX#: 954-206-4844 FaX#: 561-807-6401
ANTI-KICK BACK AFFIDAVIT Yes Yes Yes
SUBMITTED
NON-COLLUSION AFFIDAVIT Yes Yes Yes
SUBMITTED
CONFIRMATION OF A DRUG FREE Yes Yes Yes
WORKPLACE
MINORITY OWNED BUSINESS Yes/Not a Minority owned Businesss Yes/Certified Broward County Yes/Not a Minority Owned Business
SUBMITTED
TRENCH SAFETY AFFIDAVIT Yes Yes Yes
SAFETY PROGRAM COMPLIANCE Yes Yes Yes
SUBMITTED
SCHEDULE OF SUB- Yes Yes Yes
CONTRACTORS SUBMITTED
COMMENTS * Brought the wrong figure over to
the final summary sheet
VI.-CONSENT AGENDA
ITEM 8.4.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o August 21, 2007 August 6,2007 (Noon.) o October 16,2007 October J, 2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15, 2007 (Noon)
~ September 18, 2007 September 3,2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17, 2007 (Noon) o December 4, 2007 November 19, 2007 (Noon)
0 Announcements/Presenta tions 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to award Bid #065-2821-07/JA, "REPAIRS AND EMERGENCY
. SERVICES FOR WATER DISTRIBUTION, WASTEWATER COLLECTION, AND STORM
WATER UTILITY SYSTEMS" to two (2) underground contractors on an as needed basis.
Contractors are Chaz Equipment Company, Inc., and MadsenlBarr Corporation.
EXPLANATION: Bid #065-2821-07/JA was issued on July 4, 2007 followed by a pre-bid meeting
July 18, 2007 and opened by Procurement Services on August 7,2007. Two (2) bids were received
and reviewed by Utilities. The objective of the bid is to provide construction services for
emergency repairs and scheduled repairs to the City's utility systems. The award of this bid will
allow the Utilities Department to access the selected utility contractors for emergency repairs and
repair services beyond the scope or capability of our staff. With the use of this bid, we know that
a competitive process was followed to secure these services. The bid was evaluated based on
criteria in the bid documents and two (2) key issues: (1) advantages of a dual award for
emergency repair services; and, (2) availability of a least one contractor for repair services.
PROGRAM IMPACT: Chaz Equipment submitted pricing for all line items; however,
Madsen/Barr's submittal included pricing for specific items only. Utilities determined it is in the
best interest of the City to recommend a dual award to allow better response time, especially for
emergency repairs, and develop a scope of work using established bid prices
Chaz Equipment Company, Inc. of Wellington, FL and Madsen/Barr of Lake Worth, FL are
certified, licensed underground utility and excavation companies. No exceptions to the bid
documents or specifications were noted, and both contractors have successfully completed work
for the City in the past.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: The Contractor selected for each repair episode will depend on the nature
and extent of the repair. Funds will be available from the operating budget and the utility
reserves in the various disciplines, water, wastewater and storm water. This bid gives us the
security that we have a contractor contractually associated with the city for our needs. The utility
contemplates two (2) to four (4) events overall per budget year for funding reasons, with an
estimated total expenditure of approximately $500,000.00 during the contract period. Individual
scopes of services will be developed on an 'as needed basis' throughout the two (2) year contract
period.
ALTERNATIVES: The alternative would involve obtaining quotes for contracting services with a
re,liable co~tractor ea"c,h, t,ime they are needed. This is a lengthy process, creates higher costs to the
City",~nd \ ,no~ as d~s~a ble, as a.bid" . M" ,rrfi
I' I;"~' c' \--
. ,', v\...o-~....-,. '
~'\!.k . . , - . ..~~
Kofi Boateng, Utilities Director City Manager's Signature
~
Assistant to City Manager
Utilities Department
Department Name
bc: Pete Mazzella, Deputy Utilities Director
Chris Roschek, Engineering Division Manager
Tony Lombardi, Maintenance Manager
Barb Conboy, Manager Administration/Finance
Project File (Karen)
SHULLETIN\FORMSAGENDA ITEM REQUEST FORM,DOC
:RECEIVED
SEP 1 a 2007 Utilities Department
City of Boynton Beach
pROCU Engineering Division
Interoffice Corr
TO: Bobby Jenkins DATE: August 29, 2007
Assistant Finance Director
FROM: Kofi Boateng t<~ PHONE: 742-6413
Director of Utilities
BID: Repairs and Emergency Services for Water Distribution, Wastewater Collection
And Storm Water Utility Systems
Bid #065-2821-07/JA
SUBJECT: Agenda Item Request
be: Project File (Karen)
Bobby,
The following documents are attached:
. Agenda Item Request Form for September 18, 2007 Commission Meeting
. Signed Tabulation Sheet
Please provide backup documents required to complete this package and forward to the City Clerk's
Office to meet the September 18, 2007 Commission Meeting deadline.
If you have any questions, you may contact me at 742-6401 or Tony Lombardi at 742-6421.
Thank you
~'-'.......... .....--'--.....................10..-'-' 1..-<'.10..-'- .J... '-'-'!-'U!-1...-'....J... V"""'' J..........'-'!.-'V1.1....J...LI.J-L....... L.1.ol.LU llll...-Cl...- U....L...L W!-'................J...-'.....L.......C-Ll...-J...VL-L...'. .J...l...- ...LLJ ...LolL '-11....... U'-<J'- --'--..I.'-'-.J...........'--''- .....>.", '-1..1-'- '-..............J ~--- ~rt~~.~. ~ -
dual
Bobby Jenkins - SSlSt t Director of Financial Services Mane
REP AIR AND MERGENCY SERVICES FOR WATER DISTRIBUTION
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
"Offers from the vendors listed herein are the only offers
BID DUE DATE: AUGUST 7.2007 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation.
BID # 065-2821-07/JA if any, are hereby rejected as late"
VENDORS CHAZ EQUIPMENT CO., INC. MADSEN - BARR CORP.
3180 FAIRLANE FARMS RD. STE 1 12113 INDIAN MOUND RD.
WELLINGTON, FL 33414 LAKE WORTH, FL 33467
PH: (561) 3332-2109 PH: (561) 753-6363
FAX: (561) 333-2180 FAX: (753-6382
CONTACT: ROBERT H. WIGHT CONTACT: JOHN BARR
ACKNOWLEGDEMENT OF ADDENDUM
#1 SUBMITTED YES YES
BIDDER ACKNOWLEDGEMENT
SUBMITTED YES YES
- - -
SPECIFICATION CHECK OFF SHEETS
(PAGES 3 AND 4) SUBMITTED YES YES
- -
SCHEDULE OFBID ITEMS (PAGES 1-16)
SUBMITTED YES YES
- ---
ORIGINAL AND FOUR (4)COPIES OF BID
SUBMITTED YES YES
EVIDENCE OF REQUIRED LICENSES'
SUBMITTED YES YES
-----.-- ~---_. .__m ~_'_'___M~___'"'' -- ---~ -
STATEMENT OF BIDDERS
QUALIFICATIONS SUBMITTED YES YES
NON-COLLUSION AFFIDAVIT
SUBMITTED YES YES
--.~._--- ----..-...- -.. .-----.-----.-.-.--.- ._--'_.---_.._._-----_......._-"---~--- -- --.-..------......- .
ANTI-KICKBACK AFFIDAVIT
SUBMITTED YES YES
-.. ----- .-----.---.------.- ---- .------------.-----.------.- ..- --------..-.-.-.-.--________ .._... ....u_ _...__.____ .^ .--------~_._-~ -'-"'.".-'..".--
Page REPAIRS AND EMERGEI SERVo BID#065-2821-07/JA Slleetl
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
"Offers from the vendors listed herein are the only offers
BID DUE DATE: AUGUST 7,2007 received timely as of the above receiving date and time.
BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation.
BID # 065-2821-07/JA if any. are hereby rejected as late"
VENDORS CHAZ EQUIPMENT CO., INC. MADSEN - BARR CORP.
3180 FAIRLANE FARMS RD. STE 1 12113 INDIAN MOUND RD.
WELLINGTON, FL 33414 LAKE WORTH. FL 33467
PH: (561) 3332-2109 PH: (561) 753-6363
FAX: (561) 333-2180 FAX: (753-6382
CONTACT: ROBERT H. WIGHT CONTACT: JOHN BARR
CONFIRMATION OF MINORITY OWNED
BUSINESS YES/NOT A MINORITY YES/SMALL BUSINESS ENT.
OWNED BUSINESS CERTIFICATION SUBMITTED
CONFIRMATION OF DRUG FREE
WORKPLACE YES YES
TRENCH SAFETY ACT AFFIDAVIT
SUBMITTED YES YES
SAFETY PROGRAM COMPLIANCE
SUBMITTED YES YES
SCHEDULE OF SUBCONSTRACTORS
SUBMITTED YES YES
COMMENTS
Page 2 REPAIRS AND EMERGENCY SERVo BID#065-2821-07/JA Sheet 1
BIDDER ACKNO\VLEDGEMENT
Submit Bids To: PROCUREMENT SERVICES
100 E. Boynton Beadl Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone: (561) 742-6322
Broadcast Date (City):
Bid Title: "REPAIRS AND EMERGENCY SERVICES FOR \V A TER
DISTRIBUTION, WASTEWATER COLLECTION, AND STORM \VATER
UTILITY SYSTEMS"
Bid Number: 065-2821-07/JA
Bid Received By: August 7, 2007, NO LATER THAN 2:30 P.M. (LOCAL TIl\1E)
Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and
time is scheduled for: August 7, 2007, no later than 2:30 P.M. (local time) and may not be
withdrawn within ninety (90) days after such date and time.
All awards made as a result of this bid shall conforn1 to applicable sections of the chmiel' and
codes of tIle City.
Name of Vendor: MADPJ:'-l - e>ATZ~ ~OT2.~TlO.J
Federal J.D. Number: ~ IO?ZII~
A Corporation of the State of: FlO12.I~
Area Code: ~ I Telephone Number: 75~ .~~~
Area Code: ~{ F AX Number: 7~ ~az-
--
Mailing Address: I;z.I I~ .:r:}\.fb/~ M 01..1 tVI::> 120,.s-r:::>
City/State/Zip: .J..A~ ,\tOJ:Z'l1-l/ ~~. ~7 -.-----
Vendor Mailing Date: N/A ~ ~..
~mature ~ ~
~~pp . ,
Name Typed
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
BA-l .
.
The City of
Boynton Beach
ProcUreMmt StUVlcu
100 Eo 8.)'1It." 8MdI B()lIlsllarf/
P. O. 8t>>eJ!O
BUJI1Ilon Beach, Florida 33425-03/0
Tdqlllllle: (561) 741-6310
FAX: (561) 742--6316
ACKNOWLEDGEMENT OF ADDENDUM #1
'<REPAIRS AND EMERGENCY SERVICES FOR
WATER DISTRIBUTION, W ASTEW A TER COLLECTION
AND STORM WATER UTILITY SYSTEMS"
BID #: 065-2821-07/JA
BIDDER MUST SIGN, DATE AND INCLUDE mIS "ACKNOWLEDGEMENT OF
ADDENDUM #1" WITH BID PACKAGE IN ORDER FOR PROPOSAL TO BE
CONSIDERED COMPLETE AND ACCEPT ABLE.
M~-~l2.12..- CC)~~ . ::--- )i~---~
/
NAME OF BIDDER $l9NJ\TURE OF BIDDER
f...-./
A-J& ;: 2u~ <:",-.:J~ "-i bt~ i2..-
DATE PRINT NAME
-......-...,..---.---. ._..
The City of
Boynton Beach
PrtJcureme"t Senlces
100 E- Boyntofl Betic" Boulevard
P. O. Bax 310
BQynton BDlch. Florida 33425-03/0
rely,"",,#!: (561) 742-6310
FAX: (561) 742-6316
ADDENDUM #1
DATE: JUL y 27, 2007
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRlBUfION, W ASTEW A TER COLLECTION AND STORM
WATER SYSTEMS"
BID NUMBER: #065-2821-07/JA
The following changes, additions, deletions, and/or infonnation are hereby made a part of the
BID for the "REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
W ASTEW ATER COLLECTION AND STORM WATER SYSTEMS".
REMINDER:
OPENING DATE AUGUST 7,2007
BID OPENING TIME: Z:30 PM (LOCAL TIME)
CONFERENCE ROOM "B" CITY HALL
RESPONSES TO QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION
I Additional The "Utilities Engineering Design Handbook and Construction Standards
(Supplement #4, Rev. 2-28-03)", referenced in the bid docwnents can be viewed
Information and/or downloaded at the following City e-mail address:
www.cbbutilities.or utili anual. df
AJteJ:"oatives Alternatives will be administered as stated in the General Conditions for Bidders,
Pa e 8 of the bid document.
Schedule of A
Bid Items
1
"A'N....."~~1!l 'li.1I -..lll....~ i'f ! - :'''il:M'i'''~''V~,>c'>-,,^
Addendum #1 Revisions C>l
Bid 1t055-2821-07/JA CD
"'-
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION~ C>l
>->
W ASTEW ATER COLLECTIONAND STORM WATER UTILITY SYSTEMS "'-
r0
C>l
BID #065-2821-07/JA C>l
~
>->
ITEM I::>-
..
NO. DESCRIPTION OF BID ITEM UNIT TOTAL w
I::>-
I Mobilization Costs for Non- Emergency LS
2 Emergency Mobilization Costs for Rear Easement repairs LS U1
en
3 Emergency Mobilization Costs for Utility Right of Way repairs LS >->
~
4 ... . . hS A
r0
en
e bS w
..--. ....T >->
6 n. .... .10.,..... . . :.~ hS en
;. MOT Resideatial Street b8
8 "'."'..... ,..:.. .. . . ~ . bS
~ ,.r>...... nn..... ~ l.S
10 Density Tests EA
11 Proctor Tests EA
12 Florida Bearim~ Value Tests EA
13 LBR Test EA tJJ
14 Concrete 12" x 6" Cylinder Test EA 0
-<
z
WASTEWATER -i
0
Install 8-ioch rve - C900 Sewer Maio in UtilitJ Ri2bt of Way at a depth of: z
to
15 0' - 6' Ft. deeD LF n
I
16 6' - 8' Ft. deep LF .,
H
17 8' - 10' Ft. deep LF z
~
18 10' - 12' Ft. deep LF n
fT1
19 12' - 16' Ft deep LF
Install 8-lnch PVC - C900 Sewer Main in Rear Easement a1 a depth of: LF
20 0' - 6' Ft. deeD LF
21 6' - 8' Ft deep LF
22 8' - 10' Ft. deep LF
23 10' - 12' Ft. deeD LF
24 12' - 16' Ft. deep LF 1)
l>
G)
fT1
C>l
A
City of Boynton Beach
Page 1
Addendum #1 Revisions
Bid #065-2821-07/JA
SUPPLEMENTAL CONDITIONS - Revised Addendum #1
1. This contract will be awarded on an "as needed basis"; the awarded contractor(s) will
receive specific scope(s) of work from the City to generate a purchase order.
2. The cost of the following bid items can only be determined at such time that a specific
scope( s) of work is prepared prior to the issuance of a purchase order:
a. Permits required by regulatory agencies;
b. NPDES (National Pollutant Discharge Elimination System Permit);
c. Trench Safety Act Affidavit form is enclosed for acknowledgement, costs will be
determined on an "as needed basis"; and,
d. Performance and payment bond for purchase orders that exceed $75,000, ifrequired.
The percentages will be calculated on the base price of the individual scope(s) of work on
an "as needed" basis.
e. MOT SOlo
f. Drawings 2.5%
g. Pre-During-Post Construction Digital Photos & 2%
Construction SUn'ey
3. The City of Boynton Beach's Administrative Policy Manual defines an Emergency as
follows: "An 'Emergency' is defined as a situation brought about by a sudden
unexpected tum of events (i.e. Act of God, riots, fires, floods, accidents, etc.) or any
circumstances or causes beyond the control of the City in the normal conduct of bus mess.
Emergencies could be involving health, welfare, injury, or loss to the City; which can
only be rectified by immediate purchase of equipment, supplies, materials, or services".
4. A site inspection will be performed at such time that a specific scope of work is prepared
by the City and prior to the issuance of a purchase order.
5. Individual scopes of services will state the number of calendar days for completion of
work.
A Pre-Construction meeting will be held with the awarded contractor. Security and Safety
Procedures will be detailed during the meeting.
Rev 7-27-07 13
"'.-._,.~'.,," ,~,.._"~.~"..~,i;l",, . .., 'W -: '1'-' .'. W~~'_'~;'_'''~'"''>"_'.:'.;r''^''
Addendum #1
July 27,2007
Bid #065-2821-07/JA
Add the following to Supplemental Conditions, Paragraph 2, Page 13.
Schedule of "The percentages will be calculated on the base price for individual
Bid Items scope(s) of work on an "as needed" basis." A replacement page is
, provided with Addendum #1.
2.e. MOT 5%
2.r. Record Drawin2s 2.5%
2.g. Pre-During-Post Construction Digital Photos & Construction 2%
Survey
If you have any questions or require additional infonnation., please call Janet Allen, Buyer,
Procurement Services, at (561) 742-6322, Monday through Friday from 8:00 a.m. to 5:00 p.m.,
e-mail alleni(@,ci.boynton-beach.fl.us
Sincerely,
7d w
Bobby Jenkins
Deputy Director of Financial Services
cc: All Plan Holders
DemandStar
Tony Lombardi, Utilities Maintenance Manager
Karen Riseley, Utilities Contract Administrator
Project File
2
_......-.---------~-- -
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395
1940 NORTH MONROE ST~fT32399 0783
TALLAHASSEE -
BARR JOHN JEFFREY
MADSEN/BARR CORPORATION
12113 INDIAN MOUND RO~ 33467
LAKE WORTH
~-'-'._- .-- ,..- AC# ;J '":' :- iJ
. s;rA TO OF ""l"DA - .. .
. DEPARTMENT~OF BUSINESS AND
.... ~ " PROFjgSSIONAL REGULATION
CUC057343 08/19/06 05081034:
CERT UNDERGROUND & EXCAVCNTR
BARR, JOHN JEFFREY
MADSEN/BARR CORPORATION
IS CERTIFIED under theprovisi.o",":Of Ch.4
Expiration date. AUG3.~ I 2<108 L0608190~~_;/
DETACH HERE
~--'--- --_._-~ .-- --'",,-
AC# .-; 7 '-, 11..C' L! /) STATE OF FLORIDA
~ f j&J(.J ....J
DEPARTMENT OF BuSINESS.' AND PROFESSIONAL REGULATION
CONSTRUCTION "INDUSTRY LICENSING BOARD SEQ# LO 6 0 8190 16 3
. . LICENSENBR
08 19 2006 050810349 CUC057343.
The UNDERGROUND UTILITY & EXCAVATION CO
Named below IS CERTIFIED
Under the provisions of Chapter 489 FS.
Expiration date: AUG 31, 2008
BARR,JOHN JEFFREY I
MADSEN/BARR CORPORATION
12113 INDIAN MOUND ROAD
LAKE WORTH FL 33467
~-,.",j'"""","",,~,,, .~"'~~''lI.tll!l:1"" p , .......-.~"..,.",.,."',,,"';....,
~DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
~.., '.. .~'im1~ CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395
'-: ~~ . JF~/ 1940 NORTH MONROE STREET
~ TALLAHASSEE FL 32399-0783
MADSEN/BARR CORPORATION
12113 INDIAN MOUND ROAD
LAKE WORTH FL 33467
I
8 STATE OF FLORIDA AC# 324077
. ~.. . . -.. "
'\{DEiiU'rMENT'OF' BUSINESS AND
"%-'o~.- ":~~J~O~SS'3:0NAL REGULATION
',-,.1.,_ . _. ._.," .,
';';QBOOf&605 05/30/07 060747669
QUALIFIED BUSINESS. ORGANIZATION
MADSEN'/B~-GORPORAT![ON;.
.... " .-
. ,'. -
(NOT A LICENSE TO PERFOlUfWORK.
ALLOWS COMPANY TO DO BUSINESS/IF
IT BAS A LICENSED QUALIFIER.)
I$A:.9U'+~:F'~~ .~th..provisioD.. of Cb..48.9 FS
_;,_~.~?at~~:~t~.~U<';;~?l, 2009. L070530oi148
DETACH HERE
~c# 3240"776. ._'./ ,,".?_. ST~T~.O~ FLORIDA ..' .... ..,.. ._'.
DEPARTMENr.F: O!}:;BnSINESSC. A!ID PROFESS~tQNAt,jEGtiLATION " ..,..,.,......," '<> .. ,','
'. .' CONS'1;~l1C~J:,O~-' INDUSTRY" LICEN~~N(~?;Bg;ARD/ <;: SEQ# L()?O 5~OO I~~:8
-; ~_' - . c~::...: . _<: ,,_"_ . - ,'oi
. ~ .' _ "":. '.- c '
-. .- - -
LiCENSENBR
05 30 2007 060747669:)', BO~1S:~:'05
The BUSINESS ORGANI~j;~~N~~2:
Named below IS QUALI:F_~D '~;:o
Under the provisions~6I Chapter 489 FS.
Expiration date: AUG 31, 2009
t'PII~.oIS ~9~:A:cX.ICENSE TO PERFORM WORK. THIS ALLOl'i~..,
:~&i[fa~i~ONLY IF IT HAS A QUALIFI!'::~
LAKE WORTH'" 0",,- FL 33467
~="'~~~ .~"_~~~~_ --~~,--~ _~:Ci
CHARLIE CRIST ,co HOLLY BENSON
GOVERNOR ASRE:QUIRED BY LAW SECRETARY
Anne M. Gannon, Tax Collector
P.O. Box 3715
West Palm Beach, FL 33402-3715
www.pbcgov.comltax T el:(561) 355-2272
MADSEN-BARR CORPORATION
BARR JOHN J 2003-18289
12113 INDIAN MOUND ROAD Account Number:
LAKE WORTH FL 33467-8220
Dear Business Owner:
This is your new local business tax receipt. Please keep the upper portion for your records and
detach the bottom of this form. Verify the information and display it conspicuously at your place
of business, open to the view of the public.
This receipt is in addition to and not in lieu of any license required by law or municipal
ordinance and is subject to regulations of zoning, health, and any other lawful authority (County
Ordinance Number 72-7).
Receipts may be transferred to a new owner when evidence of a sale is provided; the original
receipt is surrendered and a transfer fee is paid.
Receipts may be transferred to a new location when proof of zoning approval is provided: the
original receipt is surrendered and a transfer fee is paid.
Business name changes require a new receipt.
This receipt expires on September 30, 2008. Renewal notices are mailed at the end of June.
If you do not receive the notice by the end of July, please let us know.
I hope you have a successful year.
~Ylt.~
Tax Collector
.... DETACH AND DISPLAY BOTTOM PORTION, AND KEEP UPPER PORTION FOR YOUR RECORDS ....
2003-18289 STATE OF FLORIDA OC-032
PALM BEACH COUNTY
LOCAL BUSINESS TAX RECEIPT CLASSIFICATiON
EXPIRES: SEPTEMBER - 30 - 2008
MADSEN-BARR CORPORATION ** LOCATED AT CNTY $27.50
BARR JOHN J 12113 INDIAN MOUND ROAD
LAKE WORTH FL 33467
TOTAL $27.50
Thi~ re.ceipt is hereby valid for the above address for the p~rlod , ---"
beginning on the first day of October and ending on the thirtieth ! THIS IS NOT A BILL - DO NOT PAY
day of September to engage in the business, profession or ---
occuPtJlfBE'RGROUND UTI L!TY & PAID. PBC TAX COLLECTOR
EXCAVATION CONTRACTOR $27.50 DCC 049 1491492 07-30-2007
CUC057343
_.__.____m_.___~_ ..._____________ _______
MADSEN IBARR CORPORATION
Engineering Contractors · Sewer · Water · Drainage
Broward: (954) 489-7773 · Palm Beach: (561) 753-6363 · Fax: (561) 753-6382
MADSENIBARR CORPORATION
PRINCIPALS
JOlIN BARR, 'PRESIDENT
B.O.B. t0l03/52
UNIVERSITY of ALABAMA, CIVIL ENGINEERING (BSCE) 1976.
UTILITY CONSTRUCTION, 3-2 YEARS.
TERRY CLARK, VICE PRESIDENT
D.0.B.09/30/54
'FLANTATIONIDGH -scIIOOL
TRADE SCHOOL
UTILITY CONSTRUCTION, 3~ YEARS.
NICK ERRO, SEC.- TREAS.
D.O.B. .06130/60
PlTTSBURG H1GHSC1l00L
TRADE SCHOOLS
UTILITY CONSTRUCTION, 28 YEARS.
12113 Indian Mound Road, Lake Worth. Florida 33467
MADSEN IBARR CORPORATION
Engineering Contractors . Sewer . Water · Drainage
Broward: (954) 489-7773. Palm Beach: (561) 753-6363. Fax: (561) 753-6382
MADSEN/BARR CORPORATION: PROJECT NUMBERS
REVISED DECEMBER 1, 2006
JOB NUMBER NAME START DATE CLOSE DATE ole
01-20 AWS-CSID, 2001-2004 06/01101 12/3 liD 3 C
01-28 AWS-CORAL SPRINGS 11/01/01 12/31/03 C
02-31 AWS-CITY ofMIAMlBCH. GlIOl/G2 G3/31/06 C
02-34 AWS-MISC. '02, '03. 01101/02 12/31/03 C
02-40 AWS-BCOES TASK "10" 08/01/02 10/01/04 C
02-42 AWS-MARGATE 08101/02 06/01/04 C
02-45 A WS-MIRAMAR 12!01l02 10/01/04 C
03-46 AWS-PEMBROKE Ol/O1l03 10/Ol/G7 0
03-47 A WS-MEDLEY 06/01/03 06/30/05 C
03-48 PLANT A nON 10/01/03 12/31/03 C
{}3-49 A WS-DEERFIELD 1010 lI03 12131/03 C
03-50 BFI 10/01/03 06/0 l/O5 C
03-51 A WS-COOPER CITY 11/01103 11/01/04 C
03-52 A WS-HOLL y\\lOOD-LF 1l/01lG3 12/31/05 C
04-53 A WS-MISC. '07. 01/01/(}4 0110 lIa8 0
04-54 LAUDERHILL 04/01/04 12/31/04 C
04-55 MILLER...NORTH MIAM1 06/01104 12/3l/04 C
04-56 BOCA RATON 09/01/04 09/01/07 0
05-57 JACKSON-CORAL SPR. 03/01/05 03/01/08 0
05-58 LAUDERHILL 01101105 12131/05 0
05-59 FT. LAUD 452-9153 06/01/05 06/01/06 C
05-60 AW5-BROW ARD CO. 06/01105 06/01/08 0
05451 .MIRAMAR 08101105 08/01108 0
G6-62 SOUTHEAST 01/01/G6 VOID 01/01/07 C
06-63 CHAZ-N.S.l.D. 04/25/06 08/01/06 C
06-64 BOYNTON- WTP 05/01l06 12/31107 0
06-65 SOUTHEAST-PBA 06/01/06 08/0 l/06 0
<J6...66 LMK-MISC 'Q6..'07 09/0 iJ()6 09/0lf07 0
06-67 BOCAJRE CC 10101106 06101/07 0
G7 -68 PEMBROKE PSEN G6-D2 o lJG lIG7 G1/0ll08 0
07-69 COCONUT CREEK OlfOl/07 o lIG 1/08 0
07-70 COOPER CITY -2851 05101107 12/31/07 0
12113 Indian Mound Road, Lake Worth, Florida 33467
'''~'';~<~"~"...;,".""~,.,,,,..<
ADD END A
CITY OF BOYNTON BEACH
FLORIDA
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRIBUTION, WASTE\VATER COLLECTION AND STORM
WATER UTILITY SYSTEMS"
BIDDER: MA-t>>BJ-e,4lZ12- ~OJZP.
DATE SUBMITTED: ,AJJ~-r~ 2007
We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the
Contract Foml, to furnish all material, equipment, machinery, tools, apparatus, means of
transportation, construction, coordination, labor and services necessary to complete/provide the work
specified by the Contract documents.
Having studied the documents prepared by:
City of Boynton Beach, Utilities Department, Engineering Division
and having examined the projec.t site (when indicated in these specifications to do so), we propose to
perform tbe work of this Project according to the Contract documents and the following addenda
which we have rec.eived:
ADDENDUM NO. DATE ADDENDUM NO. DATE
....,L -,/%-, /07
.. ~..,..".-( ~~l ~~-.Jry
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
A -1
BID PROPOSAI__ TO THE CITY 0]<' BOYNTON BEACH, FLORIDA
FOR
"REPAIRS AND EMERGENCY SERVICES FOR 'VATER DISTRIBUTION,
'VASTEWATER COLLECTION AND STORM 'VATER UTILITY SYSTEMS"
To All Bidders: Date: ~ ~ 2c::07
The undersigned declares that he has carefully examined ~he Utilities DepaI1ment Technical
Specifications (Supplement #4, Rev. 02/28/03) and is thoroughly familiar \vith its provisions
and with the quality, type aI1d grade ofproduct/services called for.
ALL PRICES F.O.R BOYNTON BEACH
YES NO
Bidder Acknowledgement submitted 0 n
L.J
Acknowledgement of Addendum (if applicable) submitted rt1 0
Specification "check-off' sheets (Pages 3 and 4) submitted 0 ,~
U
Schedule of Bid Items (Pages 1 - 16)submitted 0 0
Original and four (4) copies of bid submitted ~f D
Evidence of possession of required licenses submitted ~ !i
---.J
/
Statement of Bidder's Qualifications submitted 0' II
L
Non-Collusion Affidavit of Prime Bidder submitted 6 n
'---J
~ ,---,
j'\nti-Kickback Affidavit submitted L
Confirmation of Minority Owned Business submitted e( II
!.-J
Drug Free Workplace submitted ;6 II
L-J
Trench Safety Act Affidavit submitted ~i'
Safety Program Compliance submitted 0' n
L_.J
Schedule of Sub-Contractors submitted [2(
THIS P AGE TO BE SUBMITTED Il\' ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
BP -]
",~""~"'~~",r1i ~: 'Tt,~1lI '\liIlIllj:MI1>!lr,jj;i'*'J' !Il(..i,i~~,,.,....w.",,,,,,,,'-';o;;"".
SPECIFICATIONS
FOR
"REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
'V ASTEW ATER COLLECTION, AND STORM \" ATER UTILITY SYSTEMS"
The City of Boynton Beach is seeking the services of a qualified contractor to demonstrate specific
experience to furnish, install and provide all materials and labor to complete repairs to the City's
utility systems. The scopes of work will be perfonned on an "as needed basis", based on the
established bid pricing and issuance of a Purchase Order as directed by the City.
Repairs will be made to the City's Water Distribution, Wastewater Collection and StODl1 Water
Systems and generally consist of, but are not limited to furnishing and installing various sizes of C-
900 PVC pipe for gravity sewer main; ductile iron pipe for force main and water distlibution lines;
various types of pipe for stOffi1 water conveyar1ce; and concrete structures for the wastewater and
storm water systems. Set up and monitoring of bypass pumping; dewatering systems; and
restoration related of landscaping, asphalt ar1d concrete work may also be required as needed.
The foregoing description is general in nature; specific scopes of work will utilize the Utilities
EnQ:ineering Design Handbook and Construction Standards Su lement #4 Rev. 2-28-03 , for
all services provided at various locations within the City of Boynton Beach Utilities' service
area.
Please place an (x) on the blank line next to each item if a specification is met. If exception
is taken (alternative), bidder must explain using a separate sheet of paper. Bidder must
submit specifications "check-ofP' sheets (Pages 3 and 4) with the proposal sheet in order for
the bid to be considered complete and acceptable.
~ All services defined in the Scbedule of Bid Items will be performed on an "as
needed basis".
~ It shall be the responsibility of tbe contractor to obtain all required licenses
and permits with no additional cost to the City.
~ Contractor will provide a 24 hour notice to property owner(s) pr~or to entry
of owner's property with the exception of an emergency situation.
%J Contractor's liability insurance will be in effect for all work related to this
co Il tra ct.
3
SPECIFICATION "CHECK-OFF" SHEET - CONTINUED
The Contractor will not store material or equipment 011 any of the temporary
~ easements. Equipment and material storage within the right-of-way sb all be
with the approval of the Utilities Department and at the risk of th e
Contractor.
~ Contractor will provide a one (1) year warranty for all work and materials
related to installations and/or services provided.
Contractor shall respond (return phone calUcall back) to all NON-
~ EMERGENCY requests within one (1) to three (3) days of notification. A
contact phone number must be available 24 hours per day, 7 days per week.
~ Contractor shall respond (return phone calVcall back) to all EMERGENCY
requests within one (1) hour of notification. A contact phone number" must
be available 24 hours per day, 7 days per week.
-t
..v..">,\""~",,~,,,'.;,,,''''h''''_~'"'''i!lll'.llilil>il'~_'dt ."".,.....~t't"-.~c.n j~~~."'l..w,;'>i""':,"".,,..,.,>-,.
STATEMENT OF BIDDER'S QUALIFICATIONS
Each Contractor bidding on work included in these General Documents shall prepare and submit
the data requested in the following schedule of infonnation.
This data must be included in and made pali of each bid document. Failure to comply with this
instruction may be regarded as justification for rejecting the Contractor's proposal.
* attach additional sheets giving the infom1ation
1. Name of Bidder: ~~ -:e>A22- aYfZ."P.
2. Business Address: , 'Z, , ~ .,PJblAtJ MouNt::> ~
J.AcE \~, F"~. ~7
3. When Organized: AU~ Z~
4. Where Incorporated: F.tOCiU~
5. How many yeal"s have you been engaged in the contracting business under the present
firm name? ~ ~.
6. General character of work perfom1ed by your COmpal1Y.
,~J:12-.",'Y'AIJf'fE.'~/ ~"~&""'(JJTU~) ~~
A-JJ:> ~ ~? 0:= ~
7. Enclose evidence of possession of required licenses and/or business perrnits~-r:::>
8. Number of employees. n::rJ (10 a..),EZa:::Ll
9. Background and experience of principal members ofyourpersoilllel, including officers. ~I~
10. Bonding capacity. ~-aJl/2UO"" a-arc:ry. +L.. '0 ~~. -
11. Have you ever defaulted on a contract? If so, where and why?* NO
THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL
SBQ - 1
STATEMENT OF BIDDER'S QUALIFICATIOl\S continued.....
12. Experience in perforrnance.
Proj ect S Val u e ~~ Phone #
C""D1="~~ ~1oa?-
.#07.o~ ~I . C3~..1-'OW'
ob&i M4~(IQlt ,.J
~nya=1>Eu~~!J7?~'.- ~T7\v:4U2.M"'sJ ~ .253.0300
~ffl(OFF:EM~~"~~ - ~.... P~~c.e ~~.ZS::> .oi!too
~b.~~-'''''''-==-
~nYtFpt;O(A/ttJAJ~U. .~~GOO.- ~IT~t~ gt-~~l.?2~1!>
13. Contracts on hand. * T~,? 1.OH~!>1
~ ~ 1&<r"""
14. Largest completed projects (include final cost).
1) ~fTC(t>F 'M~' .~ .~~~I~'" ~?DC>,OQO.-
2) ~/T,)()t:"~~'R~. TA~ 4J.t5'.~ ... ~8t:J Ot:t>. -
J
3) ?1n(OF ~~~ . \VIfTM!-/'~ .. 850. coo. -
"I
15. List all lawsuits (design and/or construction related) or arbitrations to 'which you have
been a party and which: *
1) arose from construction projects: * ,,~
2) occUlTed within the last 4 years: * NoNE
1\ provide case number and style: * ,,10JJe
-'}
Dated at: M~-~G~
this 71Jl> day of ~~.- 2007
tzr -
BY:~
Titten slgnature)
Name: d~~~
(plinted or typed)
Title: 1>2E"~'~
Rn. 05 JO/li3 THIS PAGE Ml:ST BE SUBMITTED ALONG WITH PROPOSAL
SBQ - 2
""'-~""""'''-'; "'''''',";;c''"",~tk_*~jllllii)j'-'* "1!;fj ':::~\IC.:~)", ..'~.i/I:Iil"ll...~~_,:"",,,,.,~,.,,,,..._.__.,
NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
State of ~ )
County of ~.LM ~ )
~t)#JJ ~1212- , being first duly sworn, deposes and says that:
1) He is ~~-,..n- of MA~-~~~.
,
(Title) (Name of Corporation or Firm)
the bidder that has submitted the attached bid:
2) He is fully infol111ed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
3) Said bid is genuine and is not a collusive or sham bid;
4) Fmiher, the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other bidder, firm or person to submit a
collusive or sham bid in connection with the Contract for which the attached bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference
with any other bidder, film or person to fix the price or prices in the attached bid or of any
other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of
any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful
agreement any advantage against the t::1f1( fJI:' ~aS1DtJ ~ (Local Public
Agency) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the pari of the bidder or any of
its agents, representatives, owners, employees, or parties in interest, including this affiant.
I
~ .
l/.' P", Notary Public State of Florida
~~ \. John F Rinehart
~,i My Commission 00657834 (Si~led)
"'.,. 0, fCO<i' Expires 06/0212011 (Title) ~
Subscribed and SWOl11 to before me
This 7't!! day of ~ ,2007
My commission expires 06/0~/?o//
,
THIS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
NCA - 1
ANTI-KlCKBACI( AFFIDAVIT
STA TE OF FLORIDA )
SS
COUNTY OF PALM BEACH )
I, the undersigned hereby duly SWOl11, depose and say that no pOliion of the sum herein bid will
be paid to any employees of the City of Boynton Beach as a commission, kickback, rev'v'ard of
gift, directly or indirectly by me or any member of my fin11 or by an officer of the corporation.
~~ -
~~
Bv:
- N - SIGNATURE
SWOl11 and subscribed before me
this (!1!. d f A.l1L.I~ ,20 07
ay 0 ,. --
Printed Information:
c::::::J 0....... ~ P 2
NAME
~~
TITLE
at Large M,4~-~AQ2.'c:tR'P.
COMP ANY
"","' .v~ Notary Public State of Florida
~~~ John F Rinehart
. .
I ~c .. ~ My Commission 00657834
, "'....,. oQ;": Expires 06/02/2011
I Off'
"OFFJCLA.L NOTARY SEAL" STi\MP
THIS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
AKi\ - 1
CONFIRMATION OF MINORITY OWNED BUSINESS
A requested fOlm to be made a part of our files for future use and infonnation. Please fill out and
indicate in the appropriate spaces provided which category best describes your compariy. Retum
this fonll with your bid proposal sheet making it an official pari of your bid response.
Is your company a Minority OV.'l::J.ed Business? ~
~~~,Et:) -'!?~ Yes No
If Yes, please indicate by an "X" in the appropriate box:
( ) AMERICAN INDIAN
( ) ASIAN
( ) BLACK
( ) HISP ANIC
( ) WOMEN
M OTHER ~ au~~.!!)J~~(~)
(specify) .t441>~7
( ) NOT APPLICABLE Do you possess a Celiification qualifying your business as a Minority Owned Business?
YES ~ NO
-
If YES, Name the Organization from which this certification was obtained and date:
PA.L.M ~U tfOUlol""I (-r- A-n"'~6lrt>) ~M4't>~()OO7
Issuing Orgar1ization for Certification
ol2A/~ - 61'~/O"
Date of Celiification
Revised 02/22/05
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
MOB - 1
CONFIRMATION OF DRUG-FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs. Whenever two or
more bids \vhich are equal with respect to price, quality, and service are received by the City of
Boynton Beach or by any political subdivision for the procurement of commodities or contractual
services, a bid received from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process. Established procedures for
processing tie bids will be followed if none of the tied vendors have a dlllg-free workplace
program. III order to have a drug-free workplace program, a business shal1:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying tbe actions tbat will be taken against employees for violations of such prohibition.
7) Infol111 employees about the dangers of drug abuse in the workplace, the business's policy of
~
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
dlllg abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employee that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the temlS of the statement and will notify tbe employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance
law of the United States or any state, for a violation occuning in the workplace no later than
five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by, any employee
\I\.ho is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements. -Z'
V e:r~s Si "nature -----
c
THIS PAGE TO BE SUBMITTED ALONG \VITH PROPOSAL IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
DHV - 1
TRENCH SAFETY ACT AFFIDAVIT
On October 1, 1990, House Bill 3183, known as the Trench Safety Act became law. This
incorporates the Occupational Safety & Health Administration (OSHA) revised excavation
safety standards, citation 29 CFR.S.1926.650, as Florida's own standards.
The proposer, by virtue of his signature below, affil111s that he is aware of this Act, and will
comply with all applicable trench safety standards. Such assurance shall be legally binding on all
persons employed by the Contractor and his subcontractors.
The proposer is also obligated to identify his anticipated method and cost of compliance with the
applicable trench safety standards.
PROPOSER ACKNOWLEDGES THAT INCLUDED IN THE VARIOUS ITEMS OF THE
PROPOSAL AND IN THE TOTAL BID PRICE ARE COSTS FOR COMPLYING WITH THE
FLORIDA TRENCH SAFETY ACT (90-96 LAWS OF FLORIDA). THESE ITEMS ARE A
BREAKOUT OF THE RESPECTIVE ITEMS INVOLVING TRENCHING AND WILL NOT
BE PAID SEP ARA TEL Y. THEY ARE NOT TO BE CONFUSED WITH BID ITEMS IN THE
SCHEDULE OF PRICES, NOR BE CONSIDERED ADDITIONAL WORK.
IN ORDER TO BE CONSIDERED RESPONSIVE, THE PROPOSERS MUST COMPLETE*
THIS FORM, I.E. IDENTIFY THE COSTS AND METHODS SUMMARIZED BELOW, SIGN
AND SUBMIT IT WITH THEIR BID DOCUMENTS.
~-~I?e.~~
Name of Proposer
~~-
Authorized Signature of Proposer
*COMPLETION REQUIRES PROPOSERS TO FILL IN THE APPROPRIATE DETAILS
UNDER THE FOLLOWING HEADINGS:
Unit I Method
EA. 11"2IiN:2I6'" t6\r?
EZJ ~. - I II "
SO .Ot:) . - I .. II
~.L0'Pt a.I"" i-F II ..
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
TSA - 1
SAFETY PROGRAM COMPLIANCE
Safety is a high priority in the conducting of business in the City of BO)11ton Beach. Preference
shall be given to contractors with an established safety program following O.S.H.A. guidelines,
and documented results establishing a safe working environment.
1. Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the
Contract (attach to the back of this fornl). .. t-OrE: ~F.e-rr"P~~~ W.cfN04 t.liE% Ib
-b'_ 5Z ~t... ~ ,v..&.L.. ~.....rr- ~ .b~A--:> .~ N..-~ ij~
2. The City reserves the right to conduct periodic safety inspections of t 1 Lo ctor,
subcontractor, employees, agents, etc. throughout the duration of the Contract.
3. The City reserves the right to tenninate the Contract where it is deternlined that the contractor
or subcontractor is in non-compliance of the safety teI111S, regulations or requirements
established by O.S.H.A. or the State.
As the person authorized to sign the statement~ I certify that this fir-m complies fully with
the above requirements.
lIII:::.. ~.
AUTHORIZED SIGNATURE
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL L~ ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE At"'lD ACCEPT ABLE
SPC - 1
"""'~""'.~;"f~''''''''''H~,,,,,,,<,,,,,_,,',,,.:c.''''.'"'"''''i<'_c;,'~'''_"",""""",,~'..,",,
SCHEDULE OF SUBCONTRACTING/MINORITY BUSINESS ENTERPRISE (lVIBEAVBE) I>ARTICIPATION
BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS
PROJECT FOR ANY REASON.
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR \VATER DISTIUBUTION, WASTEWATER COLLECTION AND
STOI~l \V ATERUTILITY SYSTEM"
BID: #065-2821-07/JA MA~ -~AJ22- 4)f2.-P. (~7)
MINORITY
NAME/ADDRESS/ PHONE OF TYPE OF WORK STATUS TYPE CERTIFIED DOLLAR %OF
SUBCONTRACTOR TOBE 4 4 *(see key 4 4 AMOUNT TOTAL
PERFORMED Yes No above) Yes No
~-~ge. III:? /4. tsY;? ~\ ~~ 1/ & ,
OUTZ.. "~~,.~, ,::;g,vf ~ );;,p ~I.L , 'E ~
.
1>~~ ~~.
. I
,
+---
I
I
-1---
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
SSC/MBE-l
Addendum #1 Revi$i()n~
Bid 1/.065-2821-07/JA
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
W ASTEW A TER COLLECTIONAND STORM WATER UTILITY SYSTEMS
810 #065-2821-07/JA
-..'-- ~-
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
1 Mobilization Costs for Non- Emergency LS I~ tOO. -
2 Emer~ency Mobilization Costs for Rear Easement repairs LS .- 1000. -
3 Emergency Mobilization Costs for Utility RiIDlt of Way repairs LS .& t 5'"010. -
4 . LS ....&/A-
S ~ .. ~ b8 NtA
.....-. '''J
(; .... .... _..- . -=-.. - -- bS N/~
; MOT ResidtBaal Skeet b8 N/.A
8 ...."..... roh... ... '"' b8 .,J~
9 ,.,,'" -..;;^.... ;... . " N~
10 Density Tests SA ~ ~2.-
11 Proctor Tests EA ~ lZ~.-
12 Florida Bearin~ Value Tests EA I:l 325: -
13 LBR Test SA ~2 5". -
14 Concrete 12" x 6" Cylioder Test EA ~ I 5"0. -
WASTEWATER
Install 8-iDCb PVC - C900 Sewer Main in Utility Rh:~:bt of Way at a depth of:
15 0' 6' Ft. deep LF . L:!"-?_ _
.
16 6' - 8' Ft. deep LF ~ ~ &0.-
1'7 8' - 10' Ft. deep LF I:A 1 000. -
18 10' - 12' Ft. deep LF W & ~o. -
19 12' - 16' Ft. deep LF ~ 2 6'"00. --
Install 8-inch PVC - C900 Sewer Main in Rear Easement at a depth of: LF
20 O' - 6' Ft. deep LF ~ 520.-
_..____~_......_____m_____ . ---_.."~.__.~-_.._-,~ ------.-- --~_.~-,._- ~
21 6' - 8' F1. deeo LF vlG. -
_.__._~-_..~
22 8' - 10' Ft. deep LF ~ I 000. -
.-----
23 10' - 12' Ft. deeD LF ~ 1.6"''00 . -
-----.-.-,... --_.--- -_.__._---,..--_.-------~~._..----'--~-~~--~..- -.
24 12' - 16' Ft. deep LF . z..5"oO. -
-,---- ~-~._._~ ". ._-~--_..---~-_._--~----_._.__.._----_...__._. -'-'-~.~-'-'--'-
City of Boynton Beach
Page 1
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTE"VATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOtAL
Install 10-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
25 0' - 6' Ft. deep LF II> 620 - .
26 6' - 8' Ft deep LF , ~IO.-
27 8' - 10' Ft. deep LF I 000. -
28 10' - 12' Ft. deep LF , froo. -
29 12' - 16' Ft. deep LF 2600 -
Install 10-lnch PVC - C900 Sewer Main in Rear Easement at a depth of: ,
30 0' - 6' Ft. deep LF 6'20. -
31 6' - 8' Ft deep LF W <:::..0 -
32 8' - 10' Ft. deep LF 1000.-
33 10' - 12' Ft. deep LF I 5'00. -
34 12' - 16' Ft. deep LF .. ~ S"bD.. -
Install 12-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
35 0' - 6' Ft. deep LF .: Boo. -
36 6' - 8' Ft deep LF ,; ~ ~-
37 8' - 10' Ft. deep LF ooi I &00.-
38 10' - 12' Ft. deep LF .I 700. -
39 12' - 16' Ft. deep LF = .:: ) 000. -
Install 12-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
40 0' - 6' Ft. deep LF .: p ~.-
41 6' - 8' Ft deep LF I 96b -
42 8' - 10' Ft. deep LF .ac:o.-
43 10' - 12' Ft. deep LF t ;. j 700. -
44 12' - 16' Ft. deep LF .:: It .: ~ooo. -
Install 16-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
45 0' - 6' Ft. deep LF .:: . ..&.v. -
46 6' - 8' Ft deep LF ~ , -
~--.-
47 8' - 10' Ft. deep LF . I 300. -
48 10' - 12' Ft. deep LF ~ I 700. -
49 12' - 16' Ft. deep LF .. ~ 000. -
,
City of Boynton Beach
Page 2
'~
t
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
-
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 16-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
50 0' - 6' Ft. deep LF ilIII," Aoo.-
51 6' - 8' Ft deep LF ~ 950.-
52 8' - 10' Ft. deep Lt- I ~oo -
53 10' - 12' Ft. deep LF (roo.-
54 12' - 16' Ft. deep LF ~_ 000. -
Install 20-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
55 0' - 6' Ft. deep LF ... 1.200. -
56 6' - 8' Ft deep LF I 1..00.-
57 8' -- 10' Ft. deep LF 01 -r.60o. -
58 10' - 12' Ft. deep LF .. 2- !Jjbo . -
59 12' - 16' Ft. deep LF ... 4 000. -
Install 20-lnch PVC - C900 Sewer Main in Rear Easement at a depth of: "
_.---- LF .: ~ LZoo.-
60 0' - 6' Ft. deep
61 6' -- 8' Ft deep LF .. r a. 2.c;lo. -
62 8' - 10' Ft. deep LF .c ~5oo. -
63 10' -- 12' Ft. deep LF .::I io z.~ 6"00. -
64 12' - 16' Ft. deep LF ..4000.-
Install 24-lnch PVC -- C900 Sewer Main in Utility Right of Way at a depth of: "
65 0' - 6' Ft. deep LF ..; .. 'taco.-
66 6' - 8' Ft deep LF ..: 2 000 . -
67 8' -- 10' Ft. deep LF ..lI: kt~ 000.-
68 10' -- 12' Ft. deep LF .Ill ~.4 600. -
69 12' -- 16' Ft. deep LF .. ~<:;.. 000. -
Install 24-lnch PVC -- C900 Sewer Main in Hear Easement at a depth of:
---
70 0' -- 6' Ft. deep LF .. 1.800. -
--
71 6'-8' Ftdeep LF .!looo.-
72 8' -- 10' Ft. deep LF . 4.~o. -
73 10' -- 12' Ft. deep LF .... ~6":'Ooo.-
1----- Ill!f.~. -
74 12' _= 16' Ft. deep LF ..c
City of P lOll Beach
3
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 8-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
75 0' - 3' Ft. deep LF 1Ij" 800. -
76 3' - 6' Ft. deep LF J 1100.-
77 6' - 8' Ft deep LF 800.-
78 8' - 10' Ft. deep LF '.~. -
Install 8-lnch Epoxy Lined DIP Sewer Force Main in Rear Easement at a depth of:
79 0' - 3' Ft. deep LF . 8oc>. -
80 3' - 6' Ft. deep LF 800. -
81 6' - 8' Ft deep LF . p 800. -
82 8' - 10' Ft. deep LF ~ '.. ClOQ. -
Install 1 O-Inch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
83 0' - 3' Ft. deep LF I ''00.-
84 3' - 6' Ft. deep LF .. C 100. -
85 6' - 8' Ft deep LF , 1'00. -
86 8' - 10' Ft. deep LF II' Z 0'0'0. -
Install 1 O-Inch Epoxy Lined DIP Sewer Force Main in Rear Easement at a depth of:
87 0' - 3' Ft. deep LF ~ I 100.-
88 3' - 6' Ft. deep LF '" 1 IQQ. -
89 6' - 8' Ft deep LF . I .'00. -
90 8' - 10' Ft. deep LF &It:to 000. -
Install 16-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
91 0' - 3' Ft. deep LF .. '.. 100.-
92 3' - 6' Ft. deep LF t. 1 c>>o. -
93 6' - 8' Ft deep LF 1 1'00. -
94 8' - 10' Ft. deep LF . , Z.o... -
Install 20-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
95 0' - 3' Ft. deep LF . ~ 5'bo.-
96 3' - 6' Ft. deep LF hZ.oQp.-
97 6' - 8' Ft deep LF :z 000. -
98 8' - 10' Ft. deep LF . 14; 000. -
City of Boynton Beach
Page 4
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
'NASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 36-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
99 0' - 3' Ft. deep LF NO aiD
100 3' - 5' Ft. deep LF Noblp
101 5' - 8' Ft deep LF No ]30& D
102 8' - 10' Ft. deep LF IJo "''0
103 Reconstruct Sanitary Sewer 5"Lateral & Clean-out (single) EA _ . 7.9;:Jo.-
104 Reconstruct Sanitary Sewer 5"Lateral & Clean-out (double) EA 01 It 8~ooo. - "'1~760.-
105 Ductile Iron Fittings for Wastewater Force Main with Accessories TON
'106 Additional Pipe Crew Hours for installation greater than 60" cover HR. .. ~.2o- ~
107 4" Mega-Lug Joint Restraint for DIP EA ... ~,-
108 6" Mega-Lug Joint Restraint for DIP EA .- 40.-
109 8" Mega-Lug Joint Restraint for DIP EA I' 57 -
110 10" Mega-Lug Joint Restraint for DIP EA p 70.-
111 12"Mega-Lug Joint Restraint for DIP EA .. 10 IOtJp.-
112 16" Mega-Lug Joint Restraint for 01 P EA 170, -
113 24" Mega-Lug Joint Restraint for DIP EA ~ ~Z8 -
114 36" Mega-Lug Joint Restraint for DIP EA II , Zoo. -
115 4" Mega-Lug Joint Restraint for PVC EA . a.M. -
115 6" Mega-Lug Joint Restraint for PVC EA ~ 4~. -
117 8" Mega-Lug Joint Restraint for PVC EA .. ~5. -
118 4" Joint Restraint Gasket (field Lok or Fast Grip) EA --a 6b.-
-. .
119 5" Joint Restraint Gasket(Field Lok or Fast Grip) EA ~ 7~-
8" Joint Restraint Gasket(Field Lok or Fast Grip) EA .. .
120 "!JZ. -
12'1 1 0" Joint Restraint Gasket (Field Lok or Fast Grip) EA ~ '4Z.-
12" Joint Restraint Gasket (Field Lok or Fast Gr~ . - - _.~
122 EA 1~5: -
123 4" PVC Joint Bell Restraint EA ~ 4%. - ~
_._._---~-_..._----~ ---~-,.._._,_._-_._-_._-------,_._._- -- - --...--------------....
124 6" PVC Joint Bell Restraint EA II' 5'- -
_._-------~.~---- - --_.<-,._._-_..~--_._._------_._.._----,.
125 8" PVC Joint Bell Restraint EA .. to 84. -
---~ --~------~-~ ~---- -~---
126 10" PVC Joint Bell Restraint EA 140. -
-~--- -- --- _.,-_.._--~---_._~-----~---- ---.- --- ---~_._, __ ~._ ._ '___n
127 12" PVC Joint Bell Restraint EA ,. 16'0. -
------. -- --- I---------
128 4" Gate Valve & Valve Box EA _ -575"'. -
--.- ______ ____._ _.____. ___-._ m
City of (, em Beach
~
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
129 6" Gate Valve & Valve Box EA ~ "760. -
130 8" Gate Valve & Valve Box EA ., 05b. -
'i31 10" Gate Valve & Valve Box EA .. i 500. -
132 12" Gate Valve & Valve Box EA 1-01 900. -
133 8"x6" Tapping sleeve w/valve & Valve Box EA ~ ,l.3o. -
134 8"x8" Tapping Sleeve wNalve & Valve Box EA ..... .. ".Jt.o. -
135 12" x 6" Tapping Sleeve wNalve & Valve Box EA ..; !5 5""00. -
136 12" x 8" Tapping Sleeve wNalve & Valve Box EA .. ~~ "'S-. -
137 Wastewater Force Main 2" Air Release Valve w/Manhole EA NO 910
Install new FDOT approved Standard Precast Concrete 48" diameter Manhole Structure in Utility Right of Way to
include Bench and Ring and Cover including City approved coatings (inside and out) at a depth of:
138 0' - 4' Ft. deep EA .. Ilj 10 DCIO.-
139 4' - 6' Ft. deep EA . .. 12 ClOO. -
140 6' - 8' Ft. deep EA " IS: 000. -
141 8' - 10' Ft. deep EA ... .. 75". COo. - -
142 10' - 12' Ft. deep EA .. 85"'.01:)0. - -
143 12' - 14' Ft. deep EA NO etb
144 14' - 16' Ft. deep EA t..lo .' D
Install new FDOT approved Standard Precast Concrete 48" diameter Manhole Structure in Rear Easement to
include Bench and Ring and Cover including City approved coatings (inside and out) at depth of:
145 0' - 4' Ft. deep EA 11-11 ~.-
146 4' - 6' Ft. deep EA .. ~ fa 000. -
147 6' - 8' Ft. deep EA 011 it 1'- CI00 . -
148 8' - 10' Ft. deep EA ... ILZ7 OPo, -
149 10' - 12' Ft. deep EA <II ..40 '000 . -
150 12' - 14' Ft. deep EA No -"1::>
151 14' - 16' Ft. deep EA No e,. '=>
City of Boynton Beach
Page 6
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
-
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
WATER
152 Install 6-lncl1 Ductile Iron Pipe Water Main in Utility Riqht of Way LF Ir 70 -
153 Install 6-lnch Ductile Iron Pipe Water Main in Rear Easement. LF 80.-
154 Install 8-lnch Ductile Iron Pipe Water Main in Utility Riqht of Way LF ~. -
155 Install 10-1 nch Ductile I ron Pipe Water Main in Utility Riqht of Way LF . 100. -
156 Install 12-lnch Ductile Iron Pipe Water Main in Utility Right of Way LF No Bab
157 Install 16-lnch Ductile Iron Pipe Water Main in Utility Riqht of Way LF NO ..~
158 Install 20-lnch Ductile Iron Pipe Water Main in Utility Riqht of Way LF loJo jB,,!::>
159 Install 24-lnch Ductile Iron Pipe VVater Main in Utility Riqht of Way LF NO ~ 1>
160 Install 30-lnch Ductile Iron Pipe Water Main in Utility Right of Way LF tJO ..1:>
161 Install 36-lnch Ductile Iron Pipe Water Main in Utility Riqht or Way LF No~.b
162 Install 42-lncl1 Ductile Iron Pipe Water Main in Utility Riqht of Way LF No I!.t ~
163 Additional Pipe Crew Hours for installation qreater than 60" cover _ HR ,,~Zo -
164 Ductile Iron Fittings for Water Main with Accessories TON l"'I~7S0:-
- - ~
165 6" Mega-Lug Joint Restraint for DIP EA t- ..40.
166 8" Mega-Lug Joint Restraint for DIP EA .. ~. -
167 10" Mega-Lug Joint Restraint for DIP EA .. to. 75' -
168 12"Mega-Lug Joint Restraint for DIP EA tJo bib
169 14" Mega-Lug Joint Restraint for DIP EA t>b ~.!:>
170 16" Mega-Lug Joint Restraint for 01 P EA NO '-'!>
171 24" Mega-Lug Joint Restraint for DIP EA No e,. t>
172 30" Mega-Lug Joint Restraint for DIP EA lJo ~b
- No ...~
173 36" Mega-Lug Joint Restraint for DIP EA
~-~-_._._---,_..-
174 42" Mega-Lug Joint Restraint for DIP EA No !:Ill>
175 6" Mega-Lug Joint Restraint for PVC EA .Ii M.-
-
176 8" Mega-Lug Joint Restraint for PVC EA .. II "~,-
.-,....-,.-- .__.,~~_._-_._-_.~-- -- -
177 6" Joint Restraint Gasket (Field Lok or Fast Grip) EA ~.-
--
178 8" Joint Restraint Gasket (Field Lok or Fast Grip) _________________ EA IP' ~z..-
___u.___._. _.
179 10" Joint Restraint Gasket (Field Lok or Fast G~iEl EA 14Z.~
- '___u'_,,_ --
180 12" Joint Restraint Gasket (Field LSJk or Fast Grip) EA No e- ~
.____n._'._____.......__. ---------.------ ---
181 6" PVC Joint Bell Restraint EA ., 5".-
---_._--~- -........- ....- _...~_._.._~---- ---~~---_._--~~_. '~_.._-~._---,---_._------~._-~_.~-_.~---~--....~. .------.--.... _...._--~...- _._~._-----_._--- - --------- --- ----
City of 011 BpClCI1
,7
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
182 8" PVC Joint Bell Restraint EA ~ 84.-
183 10" PVC Joint Bell Restraint EA ~ 140. -
184 12" PVC Joint Bell Restraint EA NO &.~
185 6" Gate Valve & Valve Box EA .. .. 75'"0.-
186 8" Gate Valve & Valve Box EA .. ~ I 0&0. -
187 10" Gate Valve & Valve Box EA .. ill. ,5'00.-
188 12" Gate Valve & Valve Box EA tJo a. t>
189 12" Butterfly Valve & Valve Box EA NoO .at>
190 16" Butterfly Valve & Valve Box EA No ~t>
191 24" Butterfly Valve & Valve Box EA NO ~aJ>
192 30" Butterfly Valve & Valve Box EA tJo a-b
193 36" Butterfly Valve & Valve Box EA No I-l>
194 42" Butterfly Valve & Valve Box EA NO ..".:;)
195 8"x6" Tapping sleeve w/valve & Valve Box EA .. ~4.z~O. -
196 8"x8" Tapping Sleeve wNalve & Valve Box EA "I jpoS: 260. -
197 12" x 6" Tapping Sleeve wNalve & Valve Box EA .l 5:5bo . -
198 12" x 8" Tapping Sleeve wNalve & Valve Box EA _ "'~'::'I5" -
199 Fire Hydrant Assembly (42" Burial) w/elbow for Anchor Tee, Gate Valve, & 6" DIP EA .. It B C)Do. -
200 Fire Hydrant Assembly (42" Burial) w/6" Gate Valve,& 6" DIP EA .II .. a. mx:>. -
201 Remove & Replace Fire Hydrant Assembly (42" burial) EA ..... tb. Soo. -
202 Fire Hydrant Extensions EA ... I 000 . -
203 Bollards for Fire Hydrant EA .. . t:.oo. -
204 Sample Points w/dble strap saddle & corp stop EA ... ~Sl;;). -
205 Sample Points on Fire Hydrants EA ~ It. 3~.-
206 2" Blowoff piping with box EA ... 700 . -
207 Water Main 1" Air Release Valve w/Manhole EA No~D
208 Short sgl service (1-1/2" Polly) (up to 10' long) EA . ,
P~~. -
209 Short dbl Service (1-1/2" Polly) (up to 10' long) EA .... Z~ZOO. -
210 Long Sgl Service (1-1/2" w/3" casings) (up to 40' Long) EA ~ '4-4'00. -
211 Long dbl Service (1'1/2" w/3" casings) (up to 40' Long) EA .. .,~ 'OC>>O. -
212 Sample point w/bacteriological test EA .. .. .9ao.-
City of Boynton Beach
Page 8
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
213 6" to 12" Dia. Connection to existing Water Main (Joint Restraint for existing pipe is not EA NO e>1~
included)
214 16" to 24" Di3. Connection to existing water main Uoint restraint fOi existing pipe is not EA No 901~
included)
215 30" Diameter Connection to existing water main (Joint restraint for existing pipe is not EA NO ~'!:>
included)
216 36"Dia. Connection t existing water main Uoint restraint for existing pipe is not included) EA No 1):Ml;>
217 42" Diameter connection to existing water main (Joint Restraint for existing pipe is not EA -..10 ~1::>
included)
STORM WATER
Install 15-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
218 0' - 6' Ft. deep I LF ~ IZo.-
219 6' - 8' Ft. deep LF
- o '3t!:>
Install 15-lnch RCP Storm Water Main in Rear EasemEmt at a depth of:
220 0' - 6' Ft. deep LF J& 'as. -
221 6' - 8' Ft. deep LF No .e.l~
Install 24-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
222 0' - 6' Ft. deep I LF No ~,'b
223 6' - 8' Ft. deep I LF WO "'b
Install 24-lnch RCP Storm Water Main in Rear Easement at a depth of:
224 0' - 6' Ft. deep I LF rJo &l:>>
------- - I No ..!>
225 6' - 8' Ft. deep LF
--
Install 36-lnch RCP Storm Water Main in Rear Easement at a depth of:
226 0' - 6' Ft. deep ____m_~= ~! ~~ .. NO Ibl!>
-------~ --.----._-------~.._-_._"----
227 6' - 8' Ft. deep pJOlbt'!:>-
228 8' -10' Ft. deep LF NO Q!" I"':)
-~----~ ---
City or r ')11 Beacll
9
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM I UNIT I I
NO. DESCRIPTION OF BID ITEM TOTAL
Install 42-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
229 0' - 6' Ft. dee LF
230 6' - 8' Ft. dee LF
231 8' - 10' Ft. deeo LF
Install GO-Inch RCP Storm Water Main in Utility Right of Way at a depth of:
232 0' - 6' Ft. dee LF
233 6' - 8' Ft. dee LF
234 8' - 10' Ft. dee LF
235 10' - 12' Ft. dee LF
Install GO-Inch RCP Storm Water Main in Rear Easement at a depth of:
236 0' - 6' Ft. dee LF
237 6' - 8' Ft. dee LF
238 8' - 10' Ft. dee LF
239 10' - 12' Ft. dee LF
Install 15-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
240 0' - 6' Ft. dee
241 6' - 8' Ft. dee
Install 15-lnch CMP Storm Water Main in Rear Easement at a depth of:
242 0' - 6' Ft. dee
243 6' - 8' Ft. dee
Install 18-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
244 0' - 6' Ft. dee
245 6' - 8' Ft. dee
Install 18-lnch CMP Storm Water Main in Rear Easement at a depth of:
246 0' - 6' Ft. dee
247 6' - 8' Ft. dee
Install 3G-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
248 0' - 6' Ft. dee LF
249 6' - 8' Ft. dee LF
250 8' - 10' Ft. dee LF
City of Boynton Beach
Page 10
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 3G-lnch CMP Storm Water Main in Rear Easement at a depth of:
251 0' - 6' Ft. deep LF No at!>
252 6' - 8' Ft. deep LF No Bct>
253 8' - 10' Ft. deep LF NO .. h
-
Install 48-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
254 0' - 6' Ft. deep LF Not;JCb
255 6' - 8' Ft. deep LF 1'Jo&IP
256 8' - 10' Ft. deep LF NO 'Ib
Install 48-lnch CMP Storm Water Main in Rear Easement at a depth of:
257 0' - 6' Ft. deep LF )Jo M>
258 6' - 8' Ft. deep LF No a.b
259 8' - 10' Ft. deep LF No 8al>
Install GO-Inch CMP Storm Water Main in Utility Right of Way at a depth of:
260 0' - 6' Ft. deep LF No ~h
261 6' - 8' Ft. deep LF No~ ~~
262 8' - 10' Ft. deep LF ..I-.. ~~
.J'<<J
Install GO-Inch CMP Storm Water Main in Rear Easement at a depth of: -
263 0' - 6' Ft. deep LF No tJI b
264 6' - 8' Ft. deep LF No fait>
265 8' - 10' Ft. deep LF tJo ~Ib
Install 72-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
266 0' - 6' Ft. deep LF No tJab
267 6' - 8' Ft. deep LF No 1lI'b
-.. No~b
268 8' - 10' Ft. deep LF
- No.!>
269 10' - 12' Ft. deep LF
Install 72-lnch CMP Storm Water Main in Rear Easement at a depth of:
---~-"'--- ---~-
270 0' - 6' Ft. de~__.__._______.__ ...... ___________________________.. .___w_____. LF JJo ~ I)
-- ----
271 6' - 8' Ft. deep LF l'Io&lb .
--_._~--_. -
272 8' - 10' Ft. deep LF tJoBlt>_~=
------.----. -------.-----
273 10' 12' Ft. deep LF ~..!>
_.___u_~_ -_.~,._--_.,..._-_... - --_._---_.-_.~.- . .. --.......---..--.--.---.-......---.-.--..---.--.-.... -----',- ---.--..-----,- _.-------
City of E' '11 Beaell
f 1
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 12-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
274 0' - 6' Ft. dee
275 6' - 8' Ft. dee
Install 12-lnch HOPE Storm Water Main in Rear Easement at a depth of:
276 0' - 6' Ft. dee
277 6' - 8' Ft. dee
Install 15-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
278 0' - 6' Ft. dee
279 6' - 8' Ft. dee
Install 15-lnch HOPE Storm Water Main in Rear Easement at a depth of:
280 0' - 6' Ft. dee
281 6' - 8' Ft. dee
Install 18-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
282 0' - 6' Ft. dee
283 6' - 8' Ft. dee
Install 18-lnch HOPE Storm Water Main in Rear Easement at a depth of:
284 0' - 6' Ft. dee
285 6' - 8' Ft. dee
Install 24-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
286 0' - 6' Ft. dee
287 6' - 8' Ft. dee No I
Install new FOOT approved Standard Precast Concrete 48" diameter Manhole to include Bench and Ring and
Cover in Utility Right of Way at a depth of:
288 0' - 4' Ft. dee EA
289 4' - 6' Ft. dee EA
290 6' - 8' Ft. dee EA
291 8' - 10' Ft. dee EA
292 10' - 12' Ft. dee EA
City of Boynton Beach
Page 12
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
i NO. DESCRIPTION OF BID ITEM UNIT TOTAL
f Install new FOOT approved Standard Precast Concrete 48" diameter Manhole to include Bench and Ring and
: Cover in Rear Easement at a depth of:
293 0' - 4' Ft. deep EA f* 10 C;lOO . -
294 4' - 6' Ft. deep r=.A. IMr ,,i' Q;)O . -
295 6' - 8' Ft. deep EA ""'0 ~b
296 8'-10'Ft.deep EA .1 ""-Ii)
297 10' - 12' Ft. deep EA fJo 9th
Install new FOOT approved Standard Precast Concrete 60" diameter Manhole to include Bench and Ring and
Cover in Utility Right of Way at a depth of:
298 0' - 4' Ft. deep EA tJo A,~
299 4' - 6' Ft. deep EA 1\10 Ii\a"
300 6' - 8' Ft. deep EA . I ......
301 8' - 10' Ft. deep EA to....ln ~b
302 10' - 12' Ft. deep EA No ~,I')
Install new FOOT approved Standard Precast Concrete 60" diameter Manhole to include Bench and Ring and
Cover in Rear Easement at a depth of:
303 0' - 4' Ft. deep EA No &a'!:>
304 4' - 6' Ft. deep EA No ~I')
305 6' - 8' Ft. deep EA No ~t')
306 8' - 10' Ft. deep EA NO QQ
307 10' - 12' Ft. deep EA tJo 9tb
Install new FOOT approved Standard Precast Concrete "C" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
308 0' - 4' Ft. deep-- EA 1610 t::lQoO. -
309 4' - 6' Ft. deep EA .w. IZo. a:::t::). -
310 16' - 8' Ft. deep EA l..w ~Ib
Install new FOOT approved Standard Precast Concrete "C" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
- -------------- -- -- -- - --~ - -- -
311 0' - 4' H. deep -. -=':""_-==1= l~~~'OQZ>'-
312 4' - 6' Ft. deep EA f~ QaQ.. -
313 6'-8'Ft.deep __~_______~_____ _EA N-oec',,:>
City of r 'Jrl Beach
I 13
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install new FOOT approved Standard Precast Concrete "E" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
314 0' - 4' Ft. deep EA ..'O~ .-
315 4' - 6' Ft. deep EA ... ~ c::tM'> . -
316 6' - 8' Ft. deep EA NO e.t>
Install new FOOT approved Standard Precast Concrete "E" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
317 0' - 4' Ft. deep EA ..,~ ClQO. -
318 4' - 6' Ft. deep EA fI,.'Zeoo. -
319 6' - 8' Ft. deep EA .., 0 ~t:>
Install new FOOT approved Standard Precast Concrete "J" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
320 0' - 4' Ft. deep EA .. iii 10 ClICIO . -
321 4' - 6' Ft. deep EA .lI II. .2. ~ -
322 6' - 8' Ft. deep EA tJO ....b
323 8' - 10' Ft. deep EA NO~~
Install new FOOT approved Standard Precast Concrete "J" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
324 0' - 4' Ft. deep EA .,0000, -
325 4' - 6' Ft. deep EA t'2.0a0.-
326 6' - 8' Ft. deep EA ).,f6 e.!;)
327 8' - 10' Ft. deep EA ~ ,..!)
Install new FOOT approved Standard Precast Concrete 60" "J" Inlet Structure w/frame and grate in Utility Right
of Way to include Bench and Ring and Cover at a depth of:
328 0' - 4' Ft. deep EA .. It 1.2. OQO . -
329 4' - 6' Ft. deep EA IL IS': 000. -
330 6' - 8' Ft. deep EA N- ... b
331 8' - 10' Ft. deep EA Noe,.l)
332 10' - 12' Ft. deep EA No e,t>
City of Boynton Beach
Page 14
}
f REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
l'
j
t WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
t
I BID #065.2821-07/JA
i
i
f
f ITEM
1 NO. DESCRIPTION OF BID ITEM UNIT TOTAL
~.
,
i Install new FDOT approved Standard Precast Concrete 60" "J" Inlet Structure w/frame and grate in Rear
,
Easement to include Bench and Ring and Cover at a depth of:
333 0' - 4' Ft. deep EA "" IZ~. -
334 4' - ti' rt. deep EA ~IS-CICO. -
335 6' - 8' Ft. deep EA l-3o ...b
336 8' - 10' Ft. deep EA JoJo .'1:>
337 10' - 12' Ft. deep EA No ~'r:>
RESTORATION
338 Removal and disposal of 6" thick concrete TON .. 1f!JO -
339 Furnish & Install 4" Concrete without wire SF . II. -
340 Furnish & Install 6" Concrete without wire SF .. lZ. -
-
341 Furnish & Install ADA compliant detectable surface SF " No ..~
342 Furnish & Install FOOT Type "0" Curb - by hand ...w ~7.: ~ t!Jo. -
343 Furnish & Install FOOT Type "0" Curb - by machine k.. LY%.. " 1'00. -
Furnish & Install FOOT Type "F" Curb - by hand -, LF ~ tr 110. -
344
345 Furnish & Install FOOT Type "F" Curb - by machine LF .olI .. 12.5"'. -
346 Furnish & Install FOOT Valley Gutter - by hand LF .. j. 11-0. -
347 Furnish & Install FOOT Valley Gutter - by machine LF ~ ~ 12.5'". -
----~
348 Furnish & Install Bahia Sod - up to 1000 SF .JJIfJ. ~~:i ~.-
.. ~
349 Furnish & Install Bahia Sod - over 1000 SF l... ..... ~~~ io-- 3. -
~I "'--
.. _.,____~~___._.^._~___._.._~_.u__ --
I Furnish & Install Floratam Sod - up to 1000 SF , ~ ~.-
350 SF .:l
r351 ----- -- ---"~--~--- -- -~_._------
Furnish & Install Floratam Sod - over 1000 SF SF ~ ..... ~. -
I 352 -----------
Furnish & Install FDOT seed & mulch mix SF ~. ~. -
---------..-- -------- ~._-------,------ .-._-- -_.-.--,---_. --".. ---
City uf -1[1 Bedell
I 1 ~ )
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
353 Furnish Operator, Water Truck and Irrigate Sod or Seed Mix SF z.-
354 Asphalt Pavement removal SF -1>. -
355 Mill existing Pavement (3/4" - 1" avg) HR Z'50o. -
356 Asphalt Overlay, Type S-III SY ~O.-
357 1" Type S-3 Surface Course SY tt:o. -
358 FOOT Flowable Fill --II. ~t?~ ~75. -
leak Repairs (structures) - Grouting -, ,...Jo ~'t:>
359 GAL
360 6" Limerock/ Crushed Concrete Base, primed SY Ao.-
361 8" Limerock/ Crushed Concrete Base, primed SY -6>0,-
362 12" Compacted Subgrade, 98% T -180 SY ~. -
Adjust manhole ring and cover to grade .~ r=7I 87S. -
363 7€ -~
Adjust valve box to grade ~ ..... 5"ZS. -
364 )if"{
,.
365 Brick paver removelreplace (1 1/2" sand, 6" limerock base, 12" compacted subgrade) EA '2. -
BY-PASS PUMP SET UP WITH BY-PASS PUMPING
366 Bypass 8" Sewer Set Up EA ~.-
367 Bypass 10" to 12" Sewer Setup EA 1 110. -
368 Bypass 15" to 18" Sewer Setup EA .z._ 5"00 . -
369 Bypass 24" Sewer Setup EA 3_S-oo.. -
370 Bypass 4" Pump DAY .
~oo . -
371 Bypass 6" Pump DAY 700. -
372 Bypass 8" Pump DAY 8DO. -
373 Bypass 10" Pump DAY I It O. -
WELL POINT SYSTEM AND DE-WATERING
374 Well Point system up to 150 points complete with pump and jetting equipment. DAY 3 Zoo. -
City of Boynton Beach
Page 16
PALM BEACH CDUNTY
DFFICE DF SMALL BUSINESS ASSISTANCE
CERTIFIES THAT
MADS~N-;.E!1ARR CDRPaRATIDN
VEN DO R #MADSOOO7
.,.- . ::.->- . ',"-', .......;..
-.' . ',- - ,.-. .. . . .
.~.- ,.-'-.'.:,':: .... ,-':<, ....'. " . :':..:..i ,'. ,':'
""'" : ",',.,':..:i':-.:'-',:
- -"-".',.:,' . ,,-:-:,',". ',' ",:':;-:,':::'-..":: ':-;,\:~:':~_:~.:<
is a Small BusillessEnterjJrise asp,..:~scribed by section?..;~~.2J~2-80.3~jijfthe Palm Beach
County Co~efor at~rlteyear period from May24,'fQQ6 to May;'23, 2009.
The following Services and/or Products are covered und~rthis c~rtif1c~ti()n:
Underground Utilities CQij!...~ctor-Construction-H:~~XY Highway/Undergroun<i
Excavation Andl2r Grading-Constructio~f~ite Preparation
Palm Beach County Board of County Commissioners
Tony Masilotti, Chairman
Addie L. Greene, Vice Chairperson
Karen T. Marcus
a~ Jeff Koons
Warren H. Newell
Mary McCarty
Burt Aaronson
County Administrator
Hazel Oxendine, Director Robert Weisman
Deputy County Administrator
Verdenia C. Baker
BIDDER ACKNOWLEDGEMENT
Submit Bids To: PROCUREMENT SERVICES
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone: (561) 742-6322
Broadcast Date (City):
Bid Title: "REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRIBUTION, WASTEWATER COLLECTION, AND STORM WATER
UTILITY SYSTEMS"
Bid Number: 065-2821-07/JA
Bid Received By: August 7, 2007, NO LATER THAN 2:30 P.M. (LOCAL TIME)
Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and
time is scheduled for: August 7, 2007, no later than 2:30 P.M. (local time) and may not be
withdrawn within ninety (90) days after such date and time.
All awards made as a result of this bid shall conform to applicable sections of the charter and
codes of the City.
Name of Vendor: C (iJet L. [quI (jC"('ent Cc 'I J.rJr-
, .
Federal I.D. Number: Co 5' - (:;1:) lQ:::).LQ '5 L\
A Corporation of the State of: T\ov \ de\
Area Code: ~(Q \ Telephone Number: ::z :< ~ - ;) 1 r. n
.~) >....oJ ~j c- "--' V\
Area Code: 5w\ FAX Number:
Mailing Address: I +0. \ tleL\,) kc\. S-tC t
~\ l --, ,-
City/State/Zip: LCe \ \ \ C~+On
~ {1 , 0 1 ,j
Vendor Mailing Date:
A horized SIgnature .
P.o\()f' f\ \-\~ \N \ ~ h+-
Name Typed '_.J
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
BA-l
ADD END A
CITY OF BOYNTON BEACH
FLORIDA
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRIBUTION, WASTEWATER COLLECTION AND STORM
WATER UTILITY SYSTEMS"
BIDDER: Ql1QL t CJ ( ~.. \ or'ld)t (1L] ,Tt~
! I ,
DATE SUBMITTED: Hco cc -"\- ! I (JC)C:~\
I ~\ I."::;'
,~
We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the
Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of
transportation, construction, coordination, labor and services necessary to complete/provide the work
specified by the Contract documents.
Having studied the documents prepared by:
City of Boynton Beach, Utilities Department, Engineering Division
and having examined the project site (when indicated in these specifications to do so), we propose to
perform the work of this Project according to the Contract documents and the following addenda
which we have received:
ADDENDUM NO. DATE ADDENDuM NO. DATE
\ ! I cJ[ 101
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
A-I
""';""~".c""'.""'i"""'''''''''''''''_~~l0'~'iI'o.ooj,;..~i1N',,,'''''''',,",,,A ;;""....".
The City of
Boynton Beach
Procurement Services
100 E. Boynton Beach Boulevard
P. O. Box 310
Boynton Beach. Florida 33425-0310
Telephone: (561) 742-6310
FAX: (561) 742-6316
ADDENDUM #1
DATE: JULY 27, 2007
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRIBUTION, WASTEWATER COLLECTION AND STORM
WATER SYSTEMS"
BID NUMBER: #065-2821-07/JA
The following changes, additions, deletions, and/or information are hereby made a part of the
BID for the "REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION At'\TD STORM WATER SYSTEMS".
REMINDER:
OPENING DATE AUGUST 7, 2007
BID OPENING TIME: 2:30 PM (LOCAL TIME)
CONFERENCE ROOM "B" CITY HALL
RESPONSES TO QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION
The "Utilities Engineering Design Handbook and Construction Standards
Additional (Supplement #4, Rev. 2-28-03)", referenced in the bid documents can be viewed
Information and/or downloaded at the following City e-mail address:
www.cbbutilities.org/utilitvmanual.pdf
Alternatives Alternatives will be administered as stated in the General Conditions for Bidders,
Page 8 of the bid document.
Schedule of Delete Line Items #4 through #9 from the Schedule of Bid Items, Page 1. A
Bid Items replacement page is provided with Addendum # 1.
1
Addendum # 1 I~
July 27, 2007
Bid #065-2821-07/1A
Add the following to Supplemental Conditions, Paragraph 2, Page 13.
Schedule of ~The percentages will be calculated on the base price for individual I
Bid Items i scope(s) of work on an "as needed~ basis.~ A replacement page is I
provided with Addendum #1.
12.e. MOT 5% i
2.f. Record Drawings 2.5% I
Pre-During-Post Construction Digital Photos & Construction i
2.g. 2%
Survey r
If you have any questions or require additional information, please call Janet Allen, Buyer,
Procurement Services, at (561) 742-6322, Monday through Friday from 8:00 a.m. to 5:00 p.m.,
e-mail alleni(a),ci.bovnton-beach.fl.us
Sincerely,
;:(54 ~
Bobby Jenkins
Deputy Director of Financial Services
cc: All Plan Holders
DemandStar
Tony Lombardi, Utilities Maintenance Manager
Karen Riseley, Utilities Contract Administrator
Project File
:2
""""''''''''''__''''''''~~''~'''''''_''~ '.~" "li.If~f,~"".;ll: :-'Ijiif... .......~;..._....."'''".''''."';_i,;'.-.".... "." ,
Addendum #1 Revisions 1\
Bid #065-2821-07/JA
!
U
SUPPLEMENTAL CONDITIONS - Revised Addendum #1
1. This contract will be awarded on an "as needed basis"; the awarded contractor(s) will
receive specific scope(s) of work from the City to generate a purchase order.
2. The cost of the following bid items can only be determined at such time that a specific
scope(s) of work is prepared prior to the issuance of a purchase order:
a. Permits required by regulatory agencies;
b. NPDES (National Pollutant Discharge Elimination System Permit);
c. Trench Safety Act Affidavit form is enclosed for acknowledgement, costs will be
determined on an "as needed basis"; and,
d. Performance and payment bond for purchase orders that exceed $75,000, ifrequired.
The percentages will be calculated on the base price of the individual scope(s) of work on
an "as needed~ basis. I
e. MOT 5%
f. Drawings 2.5%
g. Pre-During-Post Construction Digital Photos & 2%
Construction Survey
3. The City of Boynton Beach's Administrative Policy Manual defines an Emergency as
follows: "An 'Emergency' is defined as a situation brought about by a sudden
unexpected turn of events (i.e. Act of God, riots, fires, floods, accidents, etc.) or any
circumstances or causes beyond the control of the City in the normal conduct of business.
Emergencies could be involving health, welfare, injury, or loss to the City; which can
only be rectified by immediate purchase of equipment, supplies, materials, or services".
4. A site inspection will be performed at such time that a specific scope of work is prepared
by the City and prior to the issuance of a purchase order.
5. Individual scopes of services will state the number of calendar days for completion of
work.
A Pre-Construction meeting will be held with the awarded contractor. Security and Safety
Procedures will be detailed during the meeting.
Rev. 7-27-07 13
g
f
~.
*
I Addclldumlll Rcvisiolls
Bid #065-2821-07I.1A
REPAIRS AND EMERGENCY SERVICES FOR WATERDISTRlBUTION,
I W ASTEW A TER COLLECTIONAND STORM WATER UTILITY SYSTEMS
I BID #065-282I-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
I Mobilization Costs for Non-Emergency LS
l' 2 Emergency Mobilization Costs for Rear Easement repairs LS
f
1 ___~M._._.____'_~
3 Emergency Mobilization Costs for Utility Right of Way repairs LS
4 - .- bS
LIT" 'H' J,;,
S bmistt'uetion S OJ bS
n. n. .L r". -- -------~--~- ---
f} . . nL .L S bS
-UJ
1 MOT Residential Street bS
~----
8 MOT City Arterial Roa~ bS
- ---~. ~----.-._-_.__._.__._'- ---.,.. c--____ _
9 MOT DOT Roadway bS
10 Density Tests EA
f--- ---- ---~--
II Proctor Tests EA
-----_.--. -.--------.----------- - .-....-..---- ----~_._--- ---------.--------.------.-------.---------.--...- --.
12 Florida Bearing Yalue Tests EA
------- .." --.--..---..----
13 LBR Test EA
------.-- m_._..______ ...... __ ___~____~_..
14 _~~()1]~.cte IT x 6" CylindcrTcst EA
- --..--.------ .-------...-.-.-..------.----------...------- ------.-.._------
WAS'n:WATER
----- ----.-.------.
-.-------.---.--- ----.-- - --- Install 8-inch PYC - C900 Sewer Ma~n in Utility Ril!ht of Way at a depth of:
15 ~= 6' I~~c2_ LF
----~-_._.- ___" n____ ----.-..-..--.----.". -.------ ---- _.--------~ .----------
16 6' --. 8' 1'1. deep LF
------ - ------. --~-_._-----_.__._...__.__.
17 L~} 0' Ft. deep LF
-'-'- ---..- .-
18 _10' -}~ '_r~deer~___n_. _ _ _____ LF
------. -- --.----------.--.-.---...---------- ---- _______ n _ _ ---.---
19 12' ! 6' 1'1. deep LF
~_._---_..._,_.-
Install 8-inch PYC _<;900 Sewcr Main in Re,!r Easemcnt at a depth of: LF
-...---------......---..-
20 0' - ()'Et. deer LF
--- ---~._------ --.. ---..-.-------.- ..-.--....- ...
21 ~!'. Ft. deep LF
_______ n_ n ____ ---- "-'-'- .--.--...........".-- -..... --._---~_._----~-.....----_._-~-_. -~---_._.__._~---- -- ---------- --~--
22 8' 10' Ft. deep LF
.------- __n_.. ------ ..---.-----.-------...-----.- _..._-_..__.._-~_._-~--_._._--- --_._---_._._~_.._...-~ .....-----
23 JJl'____12'.1:l deC:E _ LF
---_._--~------_..- ---- --..-------...--- --_.. .---. .. _n ---
24 12' 1 ()' F1. dcep_n LF
,...- _.......---_._._---------~.~------ _."-_._-~-----------------,_.__.- '-'---.-. . --
c'ity or Boyntun Beach
Page I
BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA
FOR
"REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS"
To All Bidders: Date: 8/, 10---'
The undersigned declares that he has carefully examined the Utilities Department Technical
Specifications (Supplement #4, Rev. 02/28/03) and is thoroughly familiar with its provisions
and with the quality, type and grade of product/services called for.
ALL PRICES F.O.B. BOYNTON BEACH
YES NO
Bidder Acknowledgement submitted 0' D
Acknowledgement of Addendum (if applicable) submitted Ef D
Specification "check-off' sheets (Pages 3 and 4) submitted ~ D
Schedule of Bid Items (Pages 1 - 16)submitted 0' D
Original and four (4) copies of bid submitted G1 D
Evidence of possession of required licenses submitted 0' D
Statement of Bidder's Qualifications submitted 0' D
Non-Collusion Affidavit of Prime Bidder submitted GJ' D
Anti-Kickback Affidavit submitted [zj D
Confirmation of Minority Owned Business submitted Ef D
Drug Free Workplace submitted Gf D
Trench Safety Act Affidavit submitted , 0
Safety Program Compliance submitted ~ 0
Schedule of Sub-Contractors submitted ~D
THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
BP -1
SPECIFICA TIONS
FOR
"REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION, AND STORM 'VATER UTILITY SYSTEMS"
The City of Boynton Beach is seeking the services of a qualified contractor to demonstrate specific
experience to furnish, install and provide all materials and labor to complete repairs to the City's
utility systems. The scopes of work will be performed on an "as needed basis", based on the
established bid pricing and issuance of a Purchase Order as directed by the City.
Repairs will be made to the City's Water Distribution, Wastewater Collection and Storm Water
Systems and generally consist of, but are not limited to furnishing and installing various sizes of C-
900 PVC pipe for gravity sewer main; ductile iron pipe for force main and water distribution lines;
various types of pipe for storm water conveyance; and concrete structures for the wastewater and
storm water systems. Set up and monitoring of bypass pumping; dewatering systems; and
restoration related of landscaping, asphalt and concrete work may also be required as needed.
The foregoing description is general in nature; specific scopes of work will utilize the Utilities
Engineering Design Handbook and Construction Standards (Supplement #4. Rev. 2-28-03), for
an services provided at various locations within the City of Boynton Beach Utilities' service
area.
Please place an (x) on the blank line next to each item if a specification is met. if exception
is taken (alternative), bidder must explain using a separate sheet of paper. Bidder must
submit specifications "check-off" sheets (Pages 3 and 4) with the proposal sheet in order for
the bid to be considered complete and acceptable.
, All services defined in the Schedule of Bid Items will be performed on an "as
needed basis".
~ It shall be the responsibility of the contractor to obtain all required licenses
and permits with no additional cost to the City.
~ Contractor will provide a 24 hour notice to property owner(s) prior to entry
of owner's property with the exception of an emergency situation.
d Contractor's liability insurance will be in effect for all work related to this
contract.
-
".:....i._:.,c',,:.,,'.~,...':.r.rlO ~,'~'t." ahTl'>iI_~.",..",.:t,>~.,.'.".,,-
SPECIFICATION "CHECK-OFF" SHEET - CONTINUED
J The Contractor will not store material or equipment on any of the temporary
easements. Equipment and material storage within the right-of-way shall be
with the approval of the Utilities Department and at the risk of the
T Contractor.
Contractor will provide a one (I) year warranty for all work and materials
7 related to installations and/or services provided.
Contractor shall respond (return phone call/call back) to all NON-
EMERGENCY requests within one (I) to three (3) days of notification. A
-r contact phone number must be available 24 hours per day, 7 days per week.
Contractor shall respond (return phone call/call back) to all EMERGENCY
requests within one (I) hour of notification. A contact phone number must
be available 24 hours per day, 7 days per week.
4
^ddcndullllll Revisions
Bid #065-2R21-07/.IA
REPAIRS AND I<:MERGENCY SERVICES FOR WATER DISTRlBUTION,
W ASTEW A TER COLLECTIONAND STORM WATER UTILITY SYSTEMS
.~.. BID #065-2821-07/JA
t
ITEM
NO. DESCRIPTION OF HID ITEM UNIT
~
I Mobilization Costs for Non-Emergency LS
2 Emergency Mobilization Co~ls for Rear Easement repairs LS
------.
3 Emergency Mobilization Costs for Utility Right of Way repairs LS I
4 f,8. <--_.~
----
~ ~) s tru etio n-Su-r-vey -bS .~-_.
~- --------~-_.._-~._-----_._.~ ---..--- ----~-----~ ---'-~"--~.
~ Pre During Past Construetian Digitnl Phoros bS ---~
._------~-_._---
+ MOT Residential Street -bS _.._--.....--
8 MOT Ci~eI'ial-l~~adway _ f,8. --~~,
----~--- - --- ------_._-----~- -._- ---------- -----...
{} , , bS
----
~---
10 Density Tests EA 50 ,(;C;
-~-_._---~------ ~----~----
11 Proctor Tests EA ___ 1(;)'5.GO
----. ----~------_.- -----~-_.._-_._---_.__._-- -------- .-----_..
12 Florida Bearing Value Tests EA i ,_::;{ [5 - Cl.)
--------.-... ~--------------------.._--_..-
13 LBR Test EA :1(Vi.CC'
~._._._---- ..____.____n____. -- ___..__~._.___________ ____'m ... n _"__ __.___~_~" _____ .~-._--_._- .......} " ,-.. -~.1
14 C()ncr~te I ~"~ 6" CylJnder 'I~~t .._________ . EA /".'1 "'.C'
-- --- --"---------~--_. -------------,,-- --- - --....-..--"----- _~~\_. J
WASTKWATER
--- -_._-_....__..._-_._--.._._-_._._.~------ -------..'---.'--
-_.__.~ -- Install_ S-inch PVC - C900 Sewer Mainin Utility Right of Way at a de th of:
15 0' ~ 6'I~t.~cp_ LF
---.- _____.__.____', ._ ..________.m.__ - -- ---.---'----_.._- -----.--...-----.----.-.------- - -----,-
l6 6 '-~ 8' Ft. deep LF
-------._---------- --- ---~---_._-_._-_.__.-----------------_._-_._,.__._----... -----.
17 W 1 q 'Ft. deep LF
- ----------" _.__.__._-------_._.._-,..._._._--'----~_.__._._--_.-
18 10' - 12' Ftdeep ___ ________ LF
__no "----------.-----.---... .--- - -- _._--~....._~------ ..__..__._-~.- ----.-
19 12' - 16' 1"1. deep LF
~~-----_.~_._~-"-~----...~~-- --~-
Install 8-inch {lVC __C900~_~\Ner Main J!l Re'l!.:}~asement at a depth of: LF
----~--~
__~____ _q-'---~0' Ft. deep LF
- -----~_._- ~----_.~_..
21 _~'_=~~ie_ep .... LF
--"- --.'.----.-....-- _._----~- ~.__."
22 8~~}~~eep __ ----- - LF E-
--... --......, -'-'---~------
23 10'_=-l~Ft. decp_ LF
---~-
24 12' .. L6 'X!: ~1c~E .____ ___ __ _ _~ _~F__ ___
_..~--_._------ ---- .J
City of BoyntDn Beach
Page I
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
'",,--
ITElW- ~
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
1 MobilizatiQh.:.Costs for Non-Emergency LS
2 Emerqency M~tion Costs for Rear Easement repairs LS
3 Emerqency Mobifiz8&l.n Costs for Utility Riqht of Way repairs LS
4 Record Drawino . "" LS
5 Construction Survey ~ LS
6 Pre-Durinq-Post Construction DiQth;u Photos LS
7 MOT Residential Street "" LS
8 MOT City Arterial Roadway "" LS
9 MOT DOT Roadway """ LS
10 Density Tests ~ EA
11 Proctor Tests ~ EA
12 Florida Bearing Value Tests "'" EA
13 LBR Test " EA
14 Concrete 12" x 6" Cvlinder Test "'" EA
WASTEWATER '"
Install 8-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth a"
15 0' - 6' Ft. deep "" LF
16 6' - 8' Ft deep ,,- LF
17 8' - 10' Ft. deep "'-... LF
18 10' - 12' Ft. deeD " LF
19 12' - 16' Ft. deep LF
Install 8-lnch PVC - C900 Sewer Main in Rear Easement at a depth of: '.'....
20 0' - 6' Ft. deep L~
21 6' - 8' Ft deep LF "-
22 8' - 1 0' Ft. deep LF "..,
23 10' - 12' Ft. deep LF "
24 12' - 16' Ft. deeD LF ".
City of Boynton Beach
Page 1
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install10-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
25 0' - 6' Ft. deep LF 7() .00
26 6' - 8' Ft deep LF 1rY', . rfj
27 8' - 10' Ft. deep LF i 15.C;A:t
28 10' - 12' Ft. deep LF livf). ry)
29 12' - 16' Ft. deeD LF ,,~,:;zC . ("'1')
Install10-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
30 0' - 6' Ft. deeD LF C1'S .tfJ
31 6' - 8' Ft deep LF i~5.0CJ
32 8' - 10' Ft. deep LF Ifl.CX-)
33 10' - 12' Ft. deeD LF afn . CO
34 12' - 16' Ft. deep LF .: ltu5' to
Install 12-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
35 0' - 6' Ft. deep LF 'X ij CO
36 6' - 8' Ft deep LF I/().OO
37 8' - 10' Ft. deeD LF L?D CO
38 10' - 12' Ft. deep LF 11:-) . CD
39 12' - 16' Ft. deeD LF .~ ::.z~ ,rV)
Install 12-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
40 0' - 6' Ft. deeD LF I \'?";. 00
41 6' - 8' Ft deep LF (L.j~'. CC;
42 8' - 10' Ft. deeD LF IW'J . CD
43 10' - 12' Ft. deep LF ~~5'.oO
44 12' - 16' Ft. deep LF 985cG
Install 16-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
45 0' - 6' Ft. deep LF 1000
46 6' - 8' Ft deep LF '4DOO
47 8' - 10' Ft. deep LF It Dc) 00
48 10' - 12' Ft. deeD LF (~\OW
49 12' - 16' Ft. deep LF ..~ ii:'). CD
City of Boynton Beach
1ge 2
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 16-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
50 0' - 6' Ft. deep LF 1~.tjO
51 6' - 8' Ft deep LF \,n.Cc,
52 8' - 10' Ft. deep LF :~ \0 . DD
53 10' - 12' Ft. deep LF ;:>p:r::; iD
54 12' - 16' Ft. deep LF ':~\~.rrJ
Install 20-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
55 0' - 6' Ft. deep LF 150.CD
56 6' - 8' Ft deep LF i C{o .c ,(\
57 8' - 10' Ft. deep LF a~().co
58 10' - 12' Ft. deep LF ,;}~D . 00
59 12' - 16' Ft. deep LF '.~:2C.CO
Install 20-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
60 0' - 6' Ft. deep LF ,CfO . CJ::)
61 6' - 8' Ft deep LF /~4C\ ,('1'">)
62 8' - 10' Ft. deep LF Q,O .cI)
63 10' - 12' Ft. deep LF 3\0.0C>
64 12' - 16' Ft. deep LF 3~.c;e.
Install 24-lnch PVC - C900 Sewer Main in Utility Right of Way at a depth of:
65 0' - 6' Ft. deep LF 1"'80.co
66 6' - 8' Ft deep LF .\: ;)0 66
67 8' - 10' Ft. deep LF ~ ~.). La
68 10' - 12' Ft. deep LF :.. 00.00
69 12' - 16' Ft. deep LF ~w.5.W
Install 24-lnch PVC - C900 Sewer Main in Rear Easement at a depth of:
70 0' - 6' Ft. deep LF :940,[u
71 6' - 8' Ft deep LF acro.OO
72 8' - 10' Ft. deep LF 3;-~O.CO
73 10' - 12' Ft. deep LF ~. OJX)
74 12' - 16' Ft. deep LF Lf.:- OCD
City of Boynton Beach
Page 3
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i
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 8-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of: leD cD ~~
75 0' - 3' Ft. deep 1S5CO
76 3' - 6' Ft. deep LF RA {'(',
77 6' - 8' Ft deep LF ~'"i'W
78 8' - 10' Ft. deep LF 110, CfJ
Install 8-lnch Epoxy Lined DIP Sewer Force Main in Rear Easement at a depth of:
79 0' - 3' Ft. deep LF 105.00
80 3' - 6' Ft. deep LF I08,c.o
81 6' - 8' Ft deep LF /30.00
82 8' - 10' Ft. deep LF 1"1000
Install10-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
83 0' - 3' Ft. deep LF 100.00
84 3' - 6' Ft. deep LF in.:J,(xJ
85 6' - 8' Ft deep LF I~O~
86 8' - 10' Ft. deep LF 130 cO
Install10-lnch Epoxy Lined DIP Sewer Force Main in Rear Easement at a depth of:
87 0' - 3' Ft. deep LF IdO,OO
88 3' - 6' Ft. deep LF 12.3.00
89 6' - 8' Ft deep LF I Lf5. CO
90 8' - 10' Ft. deep LF j 5"~ ,CD
Install 16-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
91 0' - 3' Ft. deep LF ILlO. (L)
92 3' - 6' Ft. deep LF i4.A.co
93 6' - 8' Ft deep LF ( 7 o' Ct:.J
94 8' - 10' Ft. deep LF tDew
Install 20-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
95 0' - 3' Ft. deep LF 14:-0 CP
96 3' - 6' Ft. deep LF ILV3.GO
97 6' - 8' Ft deep LF [Cf5.C;C;
98 8' - 10' Ft. deep LF 5;/O.w
City of Boynton Beach
'ge 4
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 36-lnch Epoxy Lined DIP Sewer Force Main in Utility Right of Way at a depth of:
99 O' - 3' Ft. deep LF ~'>IO.cD
100 3' - 6' Ft. deep LF .'~~O CO
101 6' - 8' Ft deep LF 3- ~lC).w
102 8' - 10' Ft. deep LF 405. CO
103 Reconstruct Sanitary Sewer 6"Lateral & Clean-out (sinqle) EA ;).F:tYJ.W
104 Reconstruct Sanitary Sewer 6"Lateral & Clean-out (double) EA .~,(XX).CD
105 Ductile Iron Fittinas for Wastewater Force Main with Accessories TON I to Iro. CD
106 Additional Pipe Crew Hours for installation qreater than 60" cover HR. ~cn.oo
107 4" Meqa-Luq Joint Restraint for DIP EA <.ao ' 00
108 6" Mega-Luq Joint Restraint for DIP EA un': DO
109 8" Mega-Lug Joint Restraint for DIP EA Q5' 00
110 10" Mega-Luq Joint Restraint for DIP EA 1.15.00
111 12"Mega-Lug Joint Restraint for DIP EA l8D ro
112 16" Mega-Luq Joint Restraint for DIP EA ~""F). CD
113 24" Meqa-Lug Joint Restraint for DIP EA ~J.CL>
114 36" Mega-Lug Joint Restraint for DIP EA ;:J(Y'f) , W
115 4" Mega-Lug Joint Restraint for PVC EA 70.00
116 6" Mega-Lug Joint Restraint for PVC EA ~O.CO
117 8" Meqa-Luq Joint Restraint for PVC EA I~D. C()
118 4" Joint Restraint Gasket (field Lok or Fast Grip) EA li..D. aD
119 6" Joint Restraint GaskeHField Lok or Fast Grip) EA 75,00
120 8" Joint Restraint GaskeHField Lok or Fast Grip) EA S?~OO
121 10" Joint Restraint Gasket (Field Lok or Fast Grip) EA j I.~. ('X:J
122 12" Joint Restraint Gasket (Field Lok or Fast Grip) EA /'-in.co
123 4" PVC Joint Bell Restraint EA taJ. CD
124 6" PVC Joint Bell Restraint EA g'(\.OO
125 8" PVC Joint Bell Restraint EA I :~Cl. 00
126 10" PVC Joint Bell Restraint EA .~IC.OO
127 12" PVC Joint Bell Restraint EA 830.CO
128 4" Gate Valve & Valve Box EA I ('X'D. CCJ
City of Boynton Beach
Page 5
i
f
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
129 6" Gate Valve & Valve Box EA i.5GO.CO
130 8" Gate Valve & Valve Box EA I-rEi'-) 00
131 10" Gate Valve & Valve Box EA J Irn. CD
132 12" Gate Valve & Valve Box EA ,? .Fiti) . CD
133 8"x6" Tappinq sleeve w/valve & Valve Box EA lw ([f).W
134 8"x8" Tappinq Sleeve wNalve & Valve Box EA 1.OCO W
135 12" x 6" Tappinq Sleeve wNalve & Valve Box EA 8,{fn.(XJ
136 12" x 8" Tappinq Sleeve wNalve & Valve Box EA Y,CYnW
137 Wastewater Force Main 2" Air Release Valve w/Manhole EA q . CrLJ . CO
Install new FDOT approved Standard Precast Concrete 48" diameter Manhole Structure in Utility Right of Way to
include Bench and Ring and Cover including City approved coatings (inside and out) at a depth of:
138 0' - 4' Ft. deep EA ,-::10 aD.W
139 4' - 6' Ft. deep EA ;!~ F-(I). CD
140 6' - 8' Ft. deep EA J.c\. {YY'j, 00
141 8' - 10' Ft. deep EA .J.F.. , rrn CL~
142 10' - 12' Ft. deep EA 4.e::.I){Y)JXJ
143 12' - 14' Ft. deep EA .JJO cry} [Xi
144 14' - 16' Ft. deep EA '30. crLJ. c...C
Install new FDOT approved Standard Precast Concrete 48" diameter Manhole Structure in Rear Easement to
include Bench and Ring and Cover including City approved coatings (inside and out) at depth of:
145 0' - 4' Ft. deep EA J. r:-->([(){.o
146 4' - 6' Ft. deep EA ~I r:"'Y'L.CD
147 6' - 8' Ft. deep EA ~.a-1J. w
148 8' - 10' Ft. deep EA 4,::;). f)(('.\ CO
149 10' - 12' Ft. deep EA 5Srrr, rl'
150 12' - 14' Ft. deep EA 1 OJ 'A~Y-, (' r.
151 14' - 16' Ft. deep EA -IG rrr" CL
City of Boynton Beach
'ge 6
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
WATER
152 Install 6-lnch Ductile Iron Pipe Water Main in Utilitv Riqht of Way LF ,0. C()
153 Install 6-lnch Ductile Iron PiDe Water Main in Rear Easement. LF <SO.C:O
154 Install 8-lnch Ductile Iron Pipe Water Main in Utility Riaht of Way LF 5?O.CQ
155 Install10-lnch Ductile Iron Pipe Water Main in Utility Riaht of Way LF qO.m
156 Install 12-lnch Ductile Iron PiDe Water Main in Utilitv Riaht of Way LF 10.00
157 Install 16-lnch Ductile Iron Pipe Water Main in Utility Riaht of Way LF 146. if
158 Install 20-lnch Ductile Iron PiDe Water Main in Utilitv Riqht of Way LF I F'5. 00
159 Install 24-lnch Ductile Iron Pipe Water Main in Utility Riaht of Way LF~(~,F').lJ.-\
160 Install 30-lnch Ductile Iron PiDe Water Main in Utilitv Riaht of Way LF ,6;),~' CO
161 Install 36-lnch Ductile Iron Pipe Water Main in Utilitv Riaht of Way LF r~li ':{O CO
162 Install 42-lnch Ductile Iron PiDe Water Main in Utility Riaht of Way LF ."(:;){J. W
163 Additional Pipe Crew Hours for installation qreater than 60" coyer HR 1:)00. D::'J
164 Ductile Iron Fittings for Water Main with Accessories TON ic~. i>ff) J':[)
165 6" Mega-Lug Joint Restraint for DIP EA <.af)' a',
166 8" Mega-Lug Joint Restraint for DIP EA '15',00
167 10" Mega-Lug Joint Restraint for DIP EA l 1/): CD
168 12"Mega-Lug Joint Restraint for DIP EA i3D. CD
169 14" Mega-Lug Joint Restraint for DIP EA ~,500
170 16" Mega-Lug Joint Restraint for DIP EA 450.CC;
171 24" Mega-Lug Joint Restraint for DIP EA ~Io:\l). CC>
172 30" Mega-Lug Joint Restraint for DIP EA 1.5C:O.CO
173 36" Mega-Lug Joint Restraint for DIP EA L;);OCJ:J.~
174 42" Mega-Lug Joint Restraint for DIP EA ..~ 8CO.CO
175 6" Mega-Lug Joint Restraint for PVC EA ler...;. fi')
176 8" Mega-Lug Joint Restraint for PVC EA CT5c.o
177 6" Joint Restraint Gasket (Field Lok or Fast Grip) EA75.a)
178 8" Joint Restraint Gasket (Field Lok or Fast Grip) EA ~5' CD
179 10" Joint Restraint Gasket (Field Lok or Fast Grip) EA t '5 00
180 12" Joint Restraint Gasket (Field Lok or Fast Grip) EA I '-I{') tX.:J
181 6" PVC Joint Bell Restraint EA 5?D.CO
City of Boynton Beach
Page 7
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I REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
182 8" PVC Joint Bell Restraint EA 130w
183 10" PVC Joint Bell Restraint EA ;;UO.CO
-
184 12" PVC Joint Bell Restraint EA ~;20.CO
185 6" Gate Valve & Valve Box EA 1,~)O.CD
186 8" Gate Valve & Valve Box EA 11[Y') . CO
187 10" Gate Valve & Valve Box EA ~ Im.oo
188 12" Gate Valve & Valve Box EA ,;J 157). (X")
189 12" Butterfly Valve & Valve Box EA :). CCD.UJ
190 16" Butterfly Valve & Valve Box EA ~) exo.oO
191 24" Butterfly Valve & Valve Box EA g C:CXJ.cL
192 30" Butterfly Valve & Valve Box EA 15i..tif).('l)
193 36" Butterfly Valve & Valve Box EA a~),coo. CC
194 42" Butterfly Valve & Valve Box EA , ':;..{ }.(i- '{). 00
195 8"x6" Tapping sleeve w/valve & Valve Box EA L:.> Lf () LL:'
196 8"x8" Tapping Sleeve wNalve & Valve Box EA '7 flrJ) ,CJ.:.;
197 12" x 6" Tapping Sleeve wNalve & Valve Box EA 8. Ct;{}. CD
198 12" x 8" Tapping Sleeve wNalve & Valve Box EA ~ . . (JCL'l:LJ
199 Fire Hydrant Assembly (42" Burial) w/elbow for Anchor Tee, Gate Valve, & 6" DIP EA { Ll D:'f.j .00
200 Fire Hydrant Assembly (42" Burial) w/6" Gate Valve,& 6" DIP EA r.::,"RCXJ.CJ(:
..... .
201 Remove & Replace Fire Hydrant Assembly (42" burial) EA {{J ..t:::)OCJ.(:;C"
202 Fire Hydrant Extensions EA ( i)(f'j.CD
203 Bollards for Fire Hydrant EA 4Sn (,;{;
- , .
204 Sample Points w/dble strap saddle & corp stop EA ~W.OO
205 Sample Points on Fire Hydrants EA 5'0C;i. CO
206 2" Blowoff piping with box EA I f1DO 00
207 Water Main 1" Air Release Valve w/Manhole EA 7,QU.W
208 Short sgl service (1-1/2" Polly) (up to 10' long) EA t 3CiOCC
209 Short dbl Service (1-1/2" Polly) (up to 10' long) EA i 15CO. (.:1)
210 Long Sgl Service (1-1/2" w/3" casings) (up to 40' Long) EA I 800 00
211 Long dbl Service (1'1/2" w/3" casings) (up to 40' Long) EA ,;) CCJ.:.;. UC
212 Sample point w/bacteriological test EA I..eCO uC
City of Boynton Beach
1e 8
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
213 6" to 12" Dia. Connection to existing Water Main (Joint Restraint for existing pipe is not EA
included) 5 cx.:..c, . CD
214 16" to 24" Dia. Connection to existing water main Uoint restraint for existing pipe is not EA
included) to,CCG u:;
215 30" Diameter Connection to existing water main (Joint restraint for existing pipe is not EA
included) i":;:;: oc.o. t.:c
216 36"Dia. Connection t existing water main Uoint restraint for existing pipe is not included) EA dO. CCOCO
217 42" Diameter connection to existing water main (Joint Restraint for existing pipe is not EA
included) ~r.;~ fY(-' rr
STORM WATER
Install 15-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
218 0' - 6' Ft. deep LF 510, CO
219 6' - 8' Ft. deep LF ;,0 DC
Install 15-lnch RCP Storm Water Main in Rear Easement at a depth of:
220 0' - 6' Ft. deeD LF i .xo . f'L:
221 6' - 8' Ft. deep LF I '-'0. CO
Install 24-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
222 0' - 6' Ft. deep LF I.Jo. CC
223 6' - 8' Ft. deeD LF eV\ CfJ
Install 24-lnch RCP Storm Water Main in Rear Easement at a depth of:
224 0' - 6' Ft. deeD LF /56, C6
225 6' - 8' Ft. deep LF J ~O. CJ..:;;
Install 36-lnch RCP Storm Water Main in Rear Easement at a depth of:
226 0' - 6' Ft. deep LF i 4{) 00
227 6' - 8' Ft. deeD LF d:D.W
228 8' - 10' Ft. deeD LF :::J 2-0 a}
City of Boynton Beach
Page 9
.
I.
~
!
,
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 42-lnch RCP Storm Water Main in Utility Right of Way at a depth of:
229 0' - 6' Ft. deep LF \\..25 CO
230 6' - 8' Ft. deeD LF :tCO.8(:
231 8' - 10' Ft. deeD LF Q("50 cb
Install 50-Inch RCP Storm Water Main in Utility Right of Way at a depth of:
232 0' - 6' Ft. deep LF "<..qj.r.-,
233 6' - 8' Ft. deeD LF 370 C6
234 8' - 10' Ft. deep LF I..f:0006
235 10' - 12' Ft. deep LF 450 c6
Install 50-Inch RCP Storm Water Main in Rear Easement at a depth of:
236 0' - 6' Ft. deep LF y.c::,'(} . C;t,:;J
237 6' - 8' Ft. deep LF 470.0b
238 8' - 10' Ft. deep LF OdO. 00
239 10' - 12' Ft. deeD LF U.;lO.00
Install 15-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
240 0' - 6' Ft. deep LF <){{J D()
241 6' - 8' Ft. deep LF '1bW
Install 15-lnch CMP Storm Water Main in Rear Easement at a depth of:
242 0' - 6' Ft. deep LF c:)n CO
243 6' - 8' Ft. deep LF I i_~'.60
Install 18-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
244 10' - 6' Ft. deep LF rco. CO
245 6' - 8' Ft. deep LF I { () DCJ
Install 18-lnch CMP Storm Water Main in Rear Easement at a depth of:
246 0' - 6' Ft. deep LF /40.00
247 6' - 8' Ft. deep LF 15i.J.(J",
-
Install 36-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
248 0' - 6' Ft. deep LF 1-10.00
249 6' - 8' Ft. deep LF IwOw
250 8' - 10' Ft. deep LF [)SD CD
City of Boynton Beach
Ie 10
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 36-lnch CMP Storm Water Main in Rear Easement at a depth of:
251 0' - 6' Ft. deep LF ISO W
252 6' - 8' Ft. deep LF ~Q(}.CO
253 8' - 10' Ft. deep LF a~DOb
Install 48-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
254 0' - 6' Ft. deep LF t 15 00
255 6' - 8' Ft. deep LF IqS.DD
256 8' - 10' Ft. deep LF ,;} 15. CJC)
Install 48-lnch CMP Storm Water Main in Rear Easement at a depth of:
257 0' - 6' Ft. deep LF a. 1'5 W
258 6' - 8' Ft. deep LF QOO. cD
259 8' - 10' Ft. deep LF :~CO. 00
Install 60-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
260 0' - 6' Ft. deep LF "')~.c..J:;::.J
261 6' - 8' Ft. deep LF ~~:/O ci)
262 8' - 10' Ft. deep LF f-l(X), aJ
Install 60-lnch CMP Storm Water Main in Rear Easement at a depth of:
263 0' - 6' Ft. deep LF '-IEX-":' au
264 6' - 8' Ft. deep LF Lj 70. C:b
265 8' - 10' Ft. deep LF . ,~X ~
Install 72-lnch CMP Storm Water Main in Utility Right of Way at a depth of:
266 0' - 6' Ft. deep LF L.. :: 5.60
267 6' - 8' Ft. deep LF ~.,:; ') Db
268 8' - 10' Ft. deep LF :::-:h ':J, C;L)
269 10' - 12' Ft. deep LF w50. ex:,;
Install 72-lnch CMP Storm Water Main in Rear Easement at a depth of:
270 0' - 6' Ft. deep LF 5:JS.oO
271 6' - 8' Ft. deep LF ~C;. C;(:;)
272 8' - 10' Ft. deep LF ICY . CD
273 10' - 12' Ft. deep LF ~no. C;.(J
City of Boynton Beach
Page 11
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install 12-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
274 0' - 6' Ft. deep LF 1500
275 6' - 8' Ft. deep LF 8500
Install 12-lnch HOPE Storm Water Main in Rear Easement at a depth of:
276 0' - 6' Ft. deep LF !mOO
277 16' - 8' Ft. deep I LF I 1/). or)
Install 15-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
278 0' - 6' Ft. deep LF <'?(500
279 6' - 8' Ft. deep LF q.~OO
Install 15-lnch HOPE Storm Water Main in Rear Easement at a depth of:
280 0' - 6' Ft. deep LF 1/500
281 6' - 8' Ft. deep LF i30 ()<.)
Install 18-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
282 0' - 6' Ft. deep LF i05 f:[}
283 6' - 8' Ft. deep LF ( i 5 or)
Install 18-lnch HOPE Storm Water Main in Rear Easement at a depth of:
284 0' - 6' Ft. deep LF 1,:15.D6
285 6' - 8' Ft. deep LF /46 c.o
Install 24-lnch HOPE Storm Water Main in Utility Right of Way at a depth of:
286 0' - 6' Ft. deep LF liB (.1')
287 6' - 8' Ft. deep LF I~ C CD
Install new FOOT approved Standard Precast Concrete 48" diameter Manhole to include Bench and Ring and
Cover in Utility Right of Way at a depth of:
288 0' - 4' Ft. deep EA ltJ.(X;O.(;()
289 4' - 6' Ft. deep EA I~ . r::::;cnco
290 6' - 8' Ft. deep EA [8 FyI) D.:J
291 8' - 10' Ft. deep EA .;l,"j . ~)(;.LX..;
-
292 10' - 12' Ft. deep EA ?f.). ceo. (.( ,
City of Boynton Beach
'Je 12
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install new FOOT approved Standard Precast Concrete 48" diameter Manhole to include Bench and Ring and
Cover in Rear Easement at a depth of:
293 0' - 4' Ft. deep EA j ""Ivy} . ex::>
294 4' - 6' Ft. deep EA 11 .FV''I'~l .oc
295 6' - 8' Ft. deep EA I ,':J3.fID.cD
296 8' - 10' Ft. deep EA :-'() Nn. cI
..." .
297 10' - 12' Ft. deep EA ILIt) frY1- rL
Install new FOOT approved Standard Precast Concrete 60" diameter Manhole to include Bench and Ring and
Cover in Utility Right of Way at a depth of:
298 0' - 4' Ft. deep EA 15.0c0.CO
299 4' - 6' Ft. deep EA II r=:l'r-d:x.~
300 6' - 8' Ft. deep EA .:y""" r-n/.,cL
. ,) ,
301 8' - 10' Ft. deep EA :""",/rrl.Cb
302 10' - 12' Ft. deep EA 'q~, rfI' rr
Install new FOOT approved Standard Precast Concrete 60" diameter Manhole to include Bench and Ring and
Cover in Rear Easement at a depth of:
303 0' - 4' Ft. deep EA I~'JO (CI.X;; . d:;;
304 4' - 6' Ft. deep EA :~=\. r-x:c. cc;
305 6' - 8' Ft. deep EA I ~r'f"Y') ,eu
306 8' - 1 0' Ft. deep EA 3, ex:O.C6
307 10' - 12' Ft. deep EA ;-I.F::;~ (XD. CO
Install new FOOT approved Standard Precast Concrete "C" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
308 0' - 4' Ft. deep EA { ~ .r-r-n.oo
309 4' - 6' Ft. deep EA ~'./YY\.W
310 6' - 8' Ft. deep EA 1/Il.,YY'J. CCJ
Install new FOOT approved Standard Precast Concrete "C" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
311 0' - 4' Ft. deep EA '7.000.60
312 4' - 6' Ft. deep EA q. tY11 00
313 6' - 8' Ft. deep EA II r,{\i'T
City of Boynton Beach
Page 13
I
I
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install new FOOT approved Standard Precast Concrete "E" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
314 0' .. 4' Ft. deep EA tv I 5eo OC.,
315 4' .. 6' Ft. deep EA "3 ,aO .00
316 6' .. 8' Ft. deep EA IO~ CD
Install new FOOT approved Standard Precast Concrete "E" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
317 0' .. 4' Ft. deep EA 7 [XY).c0
318 4' .. 6' Ft. deep EA q ~:(}OO
319 6' .. 8' Ft. deep EA ii f){i.J.{lC
Install new FOOT approved Standard Precast Concrete "J" Inlet Structure w/frame and grate in Utility Right of
Way to include Bench and Ring and Cover at a depth of:
320 0' .. 4' Ft. deep EA 3i~.tL
321 4' - 6' Ft. deep EA (I ,OW 00
322 6' .. 8' Ft. deep EA I ),iCLOGO
323 8' .. 10' Ft. deep EA /4.(ll).C0
Install new FOOT approved Standard Precast Concrete "J" Inlet Structure w/frame and grate in Rear Easement
to include Bench and Ring and Cover at a depth of:
324 0' - 4' Ft. deep EA g.r)t;O . OC
325 4' .. 6' Ft. deep EA 10, C:.U:..J . f..;CJ
326 6' - 8' Ft. deep EA i?>.110.W
327 8' - 10' Ft. deep EA ['3'1'[G 00
Install new FOOT approved Standard Precast Concrete 60" "J" Inlet Structure w/frame and grate in Utility Right
of Way to include Bench and Ring and Cover at a depth of:
328 0' .. 4' Fl. deep EA 15oC:OG0
329 4' .. 6' Fl. deep EA I 7,C::c(jC0
330 6' .. 8' Ft. deep EA '11')'1 j J' CL,
331 8' .. 10' Ft. deep EA :'\U I Li.l) 0 U
332 10' .. 12' Ft. deep EA :)3 LeO CJ.:)
City of Boynton Beach
914
REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
ITEM
NO. DESCRIPTION OF BID ITEM UNIT TOTAL
Install new FDOT approved Standard Precast Concrete 60" "J" Inlet Structure w/frame and grate in Rear
Easement to include Bench and Ring and Cover at a depth of:
333 0' - 4' Ft. deeD EA ao,rr'f\.lr
334 4' - 6' Ft. deeD EA .0:;). Ff()~rZ:;
335 6' - 8' Ft. deep EA ;:;?/).ry-t"\cD
336 8' - 10' Ft. deeD EA -37 r-.r-n. CD
337 10' - 12' Ft. deeD EA 4~' cn'-J. W
RESTORATION
338 Removal and disposal of 6" thick concrete TON-;;xJ.OO
339 Furnish & Install 4" Concrete without wire SF (Q.W
340 Furnish & Install 6" Concrete without wire , SF '3. (fj
341 Furnish & Install ADA compliant detectable surface .A SF,S 00
V'
342 Furnish & Install FOOT Type "0" Curb - by hand .sPi-F ;;)5: 00
343 Furnish & Install FOOT Type "0" Curb - by machine '~1 .sp&.\: <-.J.:VI.t:D
344 Furnish & Install FOOT Type "F" Curb - by hand LF ,v. 00
345 Furnish & Install FOOT Type "F" Curb - by machine LF Q~~ . CD
346 Furnish & Install FOOT Valley Gutter - by hand LF ....ie. ct:..J
347 Furnish & Install FOOT Valley Gutter - by machine Ii LF 3?i. C;(;)
348 Furnish & Install Bahia Sod - up to 1000 SF ~ MSt=' 3 Co
349 Furnish & Install Bahia Sod - over 1000 SF l/ MSf aco
350 Furnish & Install Floratam Sod - up to 1000 SF ! SF 3. '50
351 Furnish & Install Floratam Sod - over 1000 SF SF @ ,C[)()
352 Furnish & Install FOOT seed & mulch mix SF ~ 50
City of Boynton Beach
Page 15
I
,
i REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION,
WASTEWATER COLLECTION AND STORM WATER UTILITY SYSTEMS
BID #065-2821-07/JA
I
ITEM
NO. DESCRIPTION OF BID ITEM . UNIT TOTAL
353 Furnish Operator, Water Truck and Irrigate Sod or Seed Mix {/ -SF HI' 15 CO
354 Asphalt Pavement removal I 0 ~.s{ 10.C;C;>
355 Mill existing Pavement (3/4" - 1" avg) I /'r! .!:IRS i 10 CO
356 Asphalt Overlay, Type S-III t II A s>(,-t..-'t ~~-SOCO
357 1" Type S-3 Surface Course f Sy d.,O. W
358 FOOT Flowable Fill ~ z>fcl 11500
359 Leak Repairs (structures) - Grouting J I GAL 500 CO
360 6" Limerock/ Crushed Concrete Base, primed SY '10C;CJ
361 8" Limerock/ Crushed Concrete Base, primed SY 50. C;.C;.>
362 12" Compacted Subgrade, 98% T-180 SY (5.C;:C.;
363 Adjust manhole ring and cover to grade SY 75::..; CO
364 Adjust valve box to grade SY &Qb. CO
Brick paver remove/replace (1 1/2" sand, 6" Iimerock base, 12" compacted subgrade) ~f 10 00
365 I .1\ ,~,....~ .
BY-PASS PUMP SET UP WITH BY-PASS PUMPING / 1...1' I
366 Bypass 8" Sewer Set Uo EA d ,tJ:::O . CLJ
367 Bypass 10" to 12" Sewer Setup EA 3, CLO. 00
368 Bypass 15" to 18" Sewer Setup EA 5iCXOCO
369 Bypass 24" Sewer Setup EA "8/CCD.CO
370 Bypass 4" Pump DAY /.oeD.GO
371 Bypass 6" Pump DAY 760 LV
372 Bypass 8" Pump DAY qw 00
373 Bypass 10" E.YrJlp DAY I.;x.v cO
WELL POINT SYSTEM AND DE-WATERING
374 Well Point system up to 150 points complete with pump and jetting equipment. DAY ;:),r:J:.;D (;.CJ
City of Boynton Beach
'e 16
STATEMENT OF BIDDER'S QUALIFICATIONS
Each Contractor bidding on work included in these General Documents shall prepare and submit
the data requested in the following schedule of information.
This data must be included in and made part of each bid document. Failure to comply with this
instruction may be regarded as justification for rejecting the Contractor's proposal.
* attach additional sheets giving the information
1. Name of Bidder: CJ"lLl L G~pr<)e-f)+ CO. JIr,C
2. Business Address: ~~ \ <60 t-CD r \ Cli\e t-o.X rr>'S Qd.
,Ste. I
LLX:-l \. \ n~~ ton I t="'L ~33 Ll,.LI
3. When Organized: lQog
4. Where Incorporated: 'Flor ,da
5. How many years have you been engaged in the contracting business under the present
firm name? l q U tf '5
,
6. General character of work performed by your company. V I? ! / f/I
/
/ VJ','fJJLi_IJ1'/()N tt;J /JIliJ j# U //~ ~ . .
-Jt.) J l 'L) fi~~ jJ
,
J
7. Enclose evidence of possession of required licenses and/or business permits.
R'~
8. Number of employees. __J:
9. Background and experience~fIl,rincipal members of your personnel, including officers. *
S=e et-:T\-O.Cl'led - e ~\-y)c::S
10. Bonding capacity. , lJ'f fIIILt-I.....V
11. Have you ever defaulted on a contract? If so, where and why? * ND
THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL
SBQ - 1
STATEMENT OF BIDDER'S QUALIFICATIONS continued......
12. Experience in performance.
Proj ect $ Value Contact Name Phone #
~ C,-\-\-CtQr)cct -jcb ~Cr'C)n----ICl.rLJ
13. Contracts on hand. *
14. Largest completed projects (include final cost).
1) Q, O. v dt::c) t~~e- CI+Lj (y\=" L0e'';).:ryC,--\ en ~h I( ;"'-(\'J L
,
2) ~t()\ \Y\ u.::;c-ct-f'~' ...Lrnf - OCC'D.J,) ~'C\~JJ Y LQ 0\; \
3) ('(\C0C.e G.Jj:f.... K d - (\ l+U c (: \1... \ e ":') t- ? cJ lV" heh y -,
.. ~J rY'\ \ \.....-
,
15. List all lawsuits (design and/or construction related) or arbitrations to which you have
been a party and which: * ."-1- .\ \'" p
I LJj'v,-
1) arose from construction projects: *
2) occurred within the last 4 years: *
3) provide case number and style: *
Qi-u2 tq0 ipr--re..nt (Ia.. . .li-c
Dated at: .3\~ \0..\( ~I.nc: t-cv bliS Rc\ ,:"y+e \
V-..l.e\\,v) 0."\ I -r-L ':":>';:Y..-IlLI
this I .1, day of 20GI
By:
(written signature)
Name: Oc.t:e<'-\- .~. \lJ~t\\-
(printed or t ' d)
Title:~\Q:e \\'e~\c\.u~-\-
Rev. 05/30/03 THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL
SBQ - 2
"""~.....~\Jit,.1t T 'lit ):'1 \1......4: 'p .': ."_', '~..c'.'"",,,,,,-,,,~,,,,,~oijl;:i~"'.w-,,",,:w..,,,,(.,",",,;I'i""i,i';;'.:;.,,,,.""';""-'.','"," ,
NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
State of. l-lOr \dQ )
County of-=PQ\ \Y"lBOJ-l )
""Bobert- 1-\ . v.J ~ okl+ , being first duly sworn, deposes and says that:
0
1) Heis V IC'e \)\'cSlrlent- of Gla.l.tqu\(JI'YY"'nrC0>."Ii'lC"
(Title) (Name of Corporation or Firm)
the bidder that has submitted the attached bid:
2) He is fully informed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
3) Said bid is genuine and is not a collusive or sham bid;
4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other bidder, firm or person to submit a
collusive or sham bid in connection with the Contract for which the attached bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference
with any other bidder, firm or person to fix the price or prices in the attached bid or of any
other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of
any other bidder, or to secure through an cOllus~on conspiracy, connivance or unlawful
agreement any advantage against the It -r-;~' ~ .f\ (Local Public
Agency) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part the bidder or any of
its agents, representatives, owners, employees, or parties in interest, . luding this affiant.
(Signed)
(Title)'\! \C'e ~~\c\E.J\\-
Subscribed and sworn to before me
~.Il1i~.J"til day of ,J=4UQL:S-r- 2001
" '-
M commission ex ires d- ,_:;Iy -O~
,.m-. JODIF,L1U
t/; · Y'.~ Nolary Public - Slale of Florida
~"). "I My CommlSSIOll Expires Feb 24, 2008
"{~OF ,,~., Commission' 00293717
""..,.,,1
AGE TO BE SUBMITTED ALONG WITH BID IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
NCA - 1
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
SS
COUNTY OF PALM BEACH )
I, the undersigned hereby duly sworn, depose and say that no portion of the s herein bid will
be paid to any employees of the City of Boynton Beach as a commission, back, reward of
gift, directly or indirectly by me or any member of my firm or by an officer e corporation.
By:
NAME -
Sworn and subscribed before me
this -SS-t"h day of AQ ~.c~ ,20 ~, '\
. U L;"'> \ ~
<.J
M Printed Information:
hOtXY'T 1.1 \/ \ r. \~\-\-
\ ,"'-..i\<.....1 \
NAME fJ
\J iCe V(eSlC\Cnt
TITLE
-
~
~ .... . " ~'~Q_"LG
~TARY'P~.tale of Florida (3,0.1.. -cq L' \ p-n~ Cc l Jle
at Large
- - - - - - - COMP ANY
",lUI" FE ~
tI" '001 lIU
If. _,;-C;\ Notary Public. State of Florida
;..:,. . ;j My Commission Expires Feb 24. 2008 ~
":3::(COF.\.~$ Commission # 00293717 ~
't'It..,,"
-
"OFFICIAL NOTARY SEAL" STAMP
THIS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
AKA - 1
"",,,,,,,"",,,,,,..,~,'",,."~f__" '.~ .~,.. . J'1'r Ti"-~ 't'- ~'r-'" .~",j"..",.~;,.... """,,,~,,,'*,~~~-"*'i~,"""'",,,,,'i-*'",,,~""'<i/:j;i,,.ij.",,;"''''''",,,,'~-',-'I>,-,..,
CONFIRMA TION OF MINORITY OWNED BUSINESS
A requested form to be made a part of our files for future use and information. Please fill out and
indicate in the appropriate spaces provided which category best describes your company. Return
this form with your bid proposal sheet making it an official part of your bid response.
Is your company a Minority Owned Business? 'X
Yes No
If Yes, please indicate by an "X" in the appropriate box:
( ) AMERICAN INDIAN
( ) ASIAN
( ) BLACK
( ) HISP ANIC
( ) WOMEN
( ) OTHER
(specify)
( ) NOT APPLICABLE
Do you possess a Certification qualifying your business as a Minority Owned Business?
YES NO
- -
If YES, Name the Organization from which this certification was obtained and date:
Issuing Organization for Certification
Date of Certification
Revised 02/22/05
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL
MOB - 1
CONFIRMATION OF DRUG-FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs. Whenever two or
more bids which are equal with respect to price, quality, and service are received by the City of
Boynton Beach or by any political subdivision for the procurement of commodities or contractual
services, a bid received from a business that certifies that it has implemented a drug-free
workplace program shall be given preference in the award process. Established procedures for
processing tie bids will be followed if none of the tied vendors have a drug-free workplace
program. In order to have a drug-free workplace program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution.
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employee that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance
law of the United States or any state, for a violation occurring in the workplace no later than
five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by, any employee
who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free work lace through
implementation of this section. ~
As the person authorized to sign the statement~ I certify that this firm plies fully with
the above requirements. /1
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
DFW - 1
''',;_,........,..."',..'~''"'i,,,__''''''<<__~.iij.'''il'' V!l..,{(.':':(-.r :'rr .t' -.. ~,-~."~I_""""',"""",,,,
TRENCH SAFETY ACT AFFIDAVIT
On October 1, 1990, House Bill 3183, known as the Trench Safety Act became law. This
incorporates the Occupational Safety & Health Administration (OSHA) revised excavation
safety standards, citation 29 CFR.S.1926.650, as Florida's own standards.
The proposer, by virtue of his signature below, affirms that he is aware of this Act, and will
comply with all applicable trench safety standards. Such assurance shall be legally binding on all
persons employed by the Contractor and his subcontractors.
The proposer is also obligated to identify his anticipated method and cost of compliance with the
applicable trench safety standards.
PROPOSER ACKNOWLEDGES THAT INCLUDED IN THE VARIOUS ITEMS OF THE
PROPOSAL AND IN THE TOTAL BID PRICE ARE COSTS FOR COMPLYING WITH THE
FLORIDA TRENCH SAFETY ACT (90-96 LAWS OF FLORIDA). THESE ITEMS ARE A
BREAKOUT OF THE RESPECTIVE ITEMS INVOLVING TRENCHING AND WILL NOT
BE PAID SEP ARA TEL Y. THEY ARE NOT TO BE CONFUSED WITH BID ITEMS IN THE
SCHEDULE OF PRICES, NOR BE CONSIDERED ADDITIONAL WORK.
IN ORDER TO BE CONSIDERED RESPONSIVE, THE PROPOSERS MUST COMPLETE*
THIS FORM, I.E. IDENTIFY THE COSTS AND METHODS SUMMARIZED BELOW, SIGN
AND SUBMIT IT WITH THEIR BID DOCUMENTS.
Authorized Signature of Proposer
*COMPLETION REQUIRES PROPOSERS TO FILL IN THE APPROPRIATE DETAILS
UNDER THE FOLLOWING HEADINGS:
Unit Unit Price Extended Price
U- \ co 05 l<e
L"F ro::..CO A--::, P. e _
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
TSA - 1
SAFETY PROGRAM COMPLIANCE
Safety is a high priority in the conducting of business in the City of Boynton Beach. Preference
shall be given to contractors with an established safety program following O.S.H.A. guidelines,
and documented results establishing a safe working environment.
1. Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the
Contract (attach to the back of this form).
2. The City reserves the right to conduct periodic safety inspections of the contractor.
subcontractor, employees, agents, etc. throughout the duration of the Contract.
., The City reserves the right to terminate the Contract where it is determined that the contractor
,j.
or subcontractor is in non-compliance of the safety terms, regulations or requirements
established by O.S.H.A. or the State.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
AUTHORIZED SIGNATURE
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE
SPC - 1
SCHEDULE OF SUBCONTRACTING/MINORITY BUSINESS ENTERPRISE (MBE/WBE) PARTICIPATION
BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS
PROJECT FOR ANY REASON.
BID TITLE: "REPAIRS AND EMERGENCY SERVICES FOR WATER DISTRIBUTION, WASTEWATER COLLECTION AND
STORM WATER UTILITY SYSTEM"
BID: #065-2821-07/JA
MAIN CONTRACTOR NAME: r llo.z.. tC\.C),\)C))eryt- CO. J The,
*MINORITY TYPES: (l) BLACK; /2) HISPANIC; (3) WOMEN; (4) OTHER (specify)
MINORITY
NAME/ADDRESS/ PHONE OF TYPE OF WORK STATUS TYPE CERTIFIED DOLLAR %OF
SUBCONTRACTOR TO BE 4 4 *(see key 4 4 AMOUNT TOTAL
PERFORMED Yes No above) Yes No
Ccncre{ e Lx pe-c\ s Concre-\-c v I ./ CV':> KeC\ -
3'~ '2cu--x..'\ Tree. Dv \ ve
KI..\m ~~\n Q-ICU ch::J,s f."L 33L\o2>
~~N '-po.v; (''J v 3 "./ As of<. E"C\
I ~ OU ~ "0unGe \- b\ v d
~Q\ ~\n, ~Q.h +=L 3~L\\\
THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER
FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
SSC/MBE-l
STATE OF FLORIDA
DEPARTHENT OF BUSINESS JI...ND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOAED (850 ) 487-1395
1940 NORTH MONROE STREET
TALLAHASSEE FL 32399-0783
CZAJKOWSKI, GARY F
CHAZ EQUIPMENT COMPANY INe
8035 DILLMAN RD
WEST PALM BEACH FL 33414
'~1I ~'K~g',fr~'~~iAiW*C~~'6i~~~~l
~l. . ~~~~~i~~'~J~rl~~~~~~ii~r&~;
'(:~)W ''i)l2:,-{[Ji(>' c, - .' ";'fpfW "'4':i);{";
CUC057102 07/08/06 068003193
:.~\;:,- 5i!J;J ~~;'f"" .:~_:~;~~:;';,
~*~CERT~UNDERGROUND & EXCAVc~CNT~1 ~:~
c:;,:J;;CZAJlfOWSKI GARY F ;;W r)r(;'7'~"i;)\
i'~:~dHAZ i"EQUIPMENT COMPANY fNc~;J.~jl~t'
~'::~r~ . '''.:i.\~i-.''~'':';~. ' ~r..:~ ~~';rl,:::;::"~;=
'\W!:(ik~1~~7i~i;~I:~l~.;
DETACH HERE
.- .. .
-
"__ ,C:!,E 6~?W-1:' 8 jf-'4j; -c_"~.". -7'~ it",';. A/~,,-..S'FA,;rE;:OEFLQRID~'" _-c:::: "-, ;'~ - ,>,~--,,, _,.i" "
-AC#-'l' ' .'t,-,.....,.". -'1"- ,'""1 ':f;:j""'l(". . -~.)) tt'~'![I""\l' "r~\' ,-,' ,.Jr.;'>;;' "-, .'-'<.. Il'.~,':g' . "''C''' -"",' V"(" _'C,. ,.,.(
~~1 - y~ ..tlj~R1'~C~~ltl~~~i~~~1~kliii~ONl~~Jf~1~4~
LICENSE NBR
ii~,;~~~ea,~~;~;~~~;~~3I~~&~:~tATION CO
j'L1Named..J:jelow' IS'.CERTIF:r~D 'j{,\~..
I "Under the 'pr6vl:3ions"b'f Chapt.er 489 FS.
I Expiration date: AUG 31.. 2008
(~;J!~;~*17~ I ~r~) 'l~? ...~. l()~ IIJ~
I '{~1g~~~f.;~~B~~'ti~~~:E6~p;;i/%';; INt "'
! 3380 FAIRLANE FARMS RD UNIT 16
" WELLINGTON". ';"":,, FL.'j-~ 31)..1-=, .:-,"J'. ~~f~~cJILef;:,;
"':}:t, , A,?y;:)'e '}~,':;K :~.~::.. ?#~ ;~,l ,tr}\~..'~'r ,q ~~~'
;~,.t: JEB :BUSH~W ;1iJh;~){ %/{~ ~-.
";... GOVERNOR';; :z~f:~~. "..::: DISPLAY AS REQUIRED'BY LAW
----..--..---
,/..._"".;.c.."",_~=-"",,"~~'~I,,"_~';''"'';~'C-
Peter H. Carney, Tax Collector
P. O. Box 3353
West Palm Beach, FL 33402.3353 I
www.pbcgov.comftax Tel: (561) 355-2272
t:.z. EQUIPMENT CO INC
.AJKOWSKI GARY
3180 FAIRLANE FARMS RD #1
WELLINGTON FL 33414-8755 License Number: 2004-03072
Dear Business Owner:
I
This is your new occupational license. Please keep the upper portion for your records and detach i
,
the bottom of this form. Verify the information and display it conspicuously at your place of !
business, open to the view of the public.
i
This Iicens€;) is in addition to and not in lieu of any other license required by law or municipal i
i
ordinance and is subject to regulations of zoning, health, and any other lawful authority (County il
Ordinance Number 72-7). i
I
!
Licenses may be transferred to a new owner when evidence of a sale is provided; the original I
license is surrendered and a transfer fee is paid.
Licenses may be transferred to a new location when proof of zoning approval is provided; the
original license is surrendered and a transferfee is paid. I
Business name changes require a new license.
This license expires on September 30, 2007. Renewal notices are mailed at the end of July.
u do not receive the notice by the middle of August, please let us know.
I hope you have a successful year.
7~~.~
Tax Collector
;:JR~..1 22"; (5i061 ..m DETACH AND DISPLAY BOTTOM PORTION, AND KEEP UPPER PORTION FOR YOUR RECORDS ....
2004-03072 STATE OF FLORIDA CW-008
PALM BEACH COUNTY CLASSIFICATION I
OCCUPATIONAL LICENSE
EX P J RES: S E P T E M B E R - 3 0 - 2 0 0 7
I
CHAZ EQUIPMENT CO INC .. LOCATED AT CIWIDE $185.85
CZAJKOWSKI GARY
3180 FAIRLANE FARMS RD #1
WELLINGTON FL 33414
TOTAL $185.85
Is hereby licensed at above address for the period beginning on the , THIS IS NOT A BILL. DO NOT PAY I
first day of October and ending on the thirtieth day of September to
engage in the business, profession or occupation of:
UNDERGROUND UTILITIES
CONTRACTOR PAID. PSC TAX COLLECTOR
CUC057102 $185.85 OCC 859 035541 09-14.2006
PETER H. CARNEY THIS LICENSE VALID ONLY WHEN RECEIPTED BY
TAX COLLECTOR, PALM BEACH COUNTY TAX COLLECTOR
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.1
AGENDA ITEM REQUEST FORl\J.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
o August 21, 2007 August 6, 2007 (Noon) o October 16, 2007 October], 2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
[8J September 18,2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September] 7, 2007 (Noon) o December 4, 2007 November 19,2007 (Noon)
0 Announcements/Presentati ons 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [8J Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve Resolution appointing the Supervisor of Elections to handle and canvas all City
absentee ballots for the November 6, 2007 General Election, and if necessary, a Run-Off Election which would be
held on November 20, 2007, to represent the Municipal Canvassing Board at all logic and Accuracy tests and
certify election results.
EXPLANATION: This Resolution is required by the Supervisor of Elections so that he may handle the City's
absentee ballots for the General Election and a run-off election, if the need arises. The Supervisor of Elections
will also represent this City at the testing of the election equipment (lM Tests) and provide the certified election
results.
PROGRAM IMPACT: None
FISCAL IMPACT: None
AL TERNA TIVES: If the Supervisor of Elections is not appointed, the Municipal Canvassing Board
would be required to handle and canvas the ballots as well as attending the logic and Accuracy testing at the
Supervisor of Elections Office. ~~
ty Manager's Signature
Assistant to City Manager ~
City Clerk's Office
Department Name City Attorney / Finance
s:\CC\WP\ELECTION\year 2007\Agenda Requests\Reso to Handle & Canvas the Absentee Ballots.doc
1 RESOLUTION NO. R07-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, APPOINTING
5 THE PALM BEACH COUNTY SUPERVISOR OF
6 ELECTIONS TO HANDLE AND CANVAS ALL CITY
7 ABSENTEE BALLOTS FOR THE NOVEMBER 6,2007,
8 GENERAL ELECTION, AND IF IT BECOMES
9 NECESSARY, A RUN-OFF ELECTION, WHICH WILL
10 BE HELD ON NOVEMBER 20,2007, TO REPRESENT
11 THE MUNICIPAL CANVASSING BOARD AT ALL
12 LOGIC AND ACCURACY TESTS, AND CERTIFY
13 ELECTION RESULTS; AUTHORIZING THE CITY
14 CLERK TO NOTIFY THE PALM BEACH COUNTY
15 SUPERVISOR OF ELECTIONS OF HIS
16 APPOINTMENT; AND PROVIDING AN EFFECTIVE
17 DATE.
18
19
20 WHEREAS, the City of Boynton Beach has designated Tuesday, November 6.2007.
21 as the date for the next General Election, and if it becomes necessary, a run-off election
II
22 which will be held on November 20,2007; and
23 WHEREAS, the City Commission of the City of Boynton Beach desires to appoint
24 the Palm Beach County Supervisor of Elections to handle and canvas all city absentee ballots,
25 certify election results, and represent the municipal canvassing board at all logic and accuracy
26 tests to be held prior to the November 6, 2007, General Election and if it becomes necessary,
27 a run-off election which will be held on November 20, 2007.
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
30 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
31 being true and correct and are hereby made a specific part of this Resolution upon adoption
32 hereof.
S:\CA\RESO'5upcrvisor of Elections 2007.doc ]
)
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1 Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby appoints the Palm Beach County Supervisor of Elections to handle and canvas all city
3 absentee ballots for the November 6,2007, General Election, and if becomes necessary a run-
4 off election which will be held on November 20, 2007, represent the municipal canvassing
5 board at all logic and accuracy tests, and certify election results.
6 Section 3. The City Commission hereby authorizes the City Clerk to notify the
7 Palm Beach County Supervisor of Elections of his appointment to handle and canvas all city
8 absentee ballots and represent the municipal canvassing board at all logic and accuracy tests
9 to be held prior to the election.
10 Section 4. That this Resolution shall become effective immediately upon passage.
11 PASSED AND ADOPTED this _ day of September, 2007.
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Mack McCray
25
26
27 Commissioner - Carl McKoy
28 ATTEST:
29
30
31 Janet M. Prainito, CMC
32 City Clerk
33
34 (Corporate Seal)
S:\CA \RESO\Supervisor of Elections 2007.doc 2
VI.-CONSENT AGENDA
ITEM C.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15, 2007 (Noon)
~ September 18,2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon) ...,
0 <:1-1
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19, 2007 (N1l'tJh) :::j-<
:t:oo -<0
c:: (, '"T1
c;) .- a:;
D D c..> ~~~
Announcements/Presentations City Manager's Report 0
....,.....-pr'
NATURE OF D Administrative D New Business -0 ;,;;=4
::E: 0
AGENDA ITEM ~ Consent Agenda D Legal N O:;z:
-r'1cn
D D ... ~f'Tl
Code Compliance & Legal Settlements Unfinished Business - ">
D Public Hearing D N fTlC")
::I:
RECOMMENDATION: Motion to approve Resolution No. R07-_ to authorize application and agreement for Library
State Aid Grant.
EXPLANATION: The State requires that each year, the City Commission authorize the Grant Application and Agreement
for Library State Aid. Final grant award is based on FY2005-2006 City of Boynton Beach funds expended for Library
Services ($1,783,565). Final grant award to Boynton Beach will be announced in February 2008 and is based on State
Legislature approval of State Aid Fund allocation to libraries in the State of Florida.
PROGRAM IMP ACT: Approval will qualify the Library to receive a State Aid Grant which is an incentive program
designed to encourage communities to provide adequate local funding to support library service.
FISCAL IMP ACT: State Aid Grants are operational grants that bring additional library resources to the community.
Grants formulas are based on local funds invested in library service. The more local money spent on Library Services, the
higher the grant amounts.
AL TERNA TIVES: Do not approve and eliminate the Library from the State Aid
~~
Depa ment Head's SIgnature
~~tN='
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
1 RESOLUTION NO. R 07-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
5 AND AUTHORIZING EXECUTION OF THE LIBRARY
6 STATE AID GRANT AGREEMENT BETWEEN THE
7 CITY OF BOYNTON BEACH AND FLORIDA
8 DEPARTMENT OF STATE, DIVISION OF LIBRARY
9 AND INFORMATION SERVICES; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12
13 WHEREAS, the State of Florida requires that the City of Boynton Beach authorize the
14 Grant Application for Library State Aid each year; and
15 WHEREAS, upon recommendation of staff, the City Commission has detem1ined
16 that it is in the best interests of the residents of the City to authorize execution of the Library
17 State Aid Grant Agreement with the Florida Department of State, Division of Library and
1811 Information Services.
I
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
21 Section l. The foregoing "Whereas" clauses are hereby ratified and confirmed as
22 being true and correct and are hereby made a specific part of this Resolution upon adoption
23 hereof.
24 Section 2. The City Commission of the City of Boynton Beach. Florida does
25 hereby authorize execution of the Library State Aid Grant Agreement with Florida
26 Department of State, Division of Library and Information Services, a copy of which is
27 attached hereto as Exhibit "A".
28 Section 3. This Resolution shall become effective immediately upon passage.
29
S:\CA\RESO\Agreements\Grants\Library State Aid Grant 2007.doc
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I
1 PASSED AND ADOPTED this _ day of September, 2007.
2
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6 Mayor - Jerry Taylor
7
8
9 Vice Mayor - Jose Rodriguez
10
11
12 , Commissioner - Ronald Weiland
13 I
14 I Commissioner - Mack McCray
15 I
16
171
I
18 I Commissioner - Carl McKoy
I
I ATTEST:
19 i
20 ;
21 I
22 I Janet M. Prainito, CMC
23 I City Clerk
24 I
I
25 '
26 I (Corporate Seal)
27 !
I
!
I
,
~
I
i
i
I
I
S:\CA \RESOlAgreements\GrantslLibrary State Aid Grant 2007.doc
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY2007-2008 STATE AID TO LIBRARIES GRANT APPLICATION
File by October 1, 2007
Check One: _ Single County Library
~ Municipal Library
_ County Participating in a Multicounty Library
The City of Boynton Beach
(name of library governing body)
governing body for the Boynton Beach City Library
(name of county or municipal library)
Complete either Section 1 A or 1 B as applicable.
1A Certification of Local Operating Expenditures
We hereby certify that the following total funds from local sources were expended
centrally during the fiscal year beginning October 1, 2005 and ending
September 30, 2006 for the operation and maintenance of a library under the
provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for
the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal government; funds received from state government; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds expended centrally by the library for the operation and
maintenance of a library between October 1, 2005 and September 30, 2006.
$ 1 ,784,096
Form #DLlS/SA01 page 1 of 3
Effective 12-28-2003
",,,"',,,,,,-";..#lr .......~. .IU/lil.. "1 IlHW~'. i'~ ~'j~"_""'..".~'
Library Name: Boynton Beach City Library
1B Certification of Local Operating Appropriations
(Complete this section only if the applicant is a newly established public library in the first two years
of operation.)
We hereby certify that the following total funds from local sources are appropriated
to be expended centrally during the fiscal year beginning October 1, 2007 and
ending September 30, 2008 for the operation and maintenance of a library under
the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines
for the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal government; funds received from state government; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds appropriated to be expended centrally by the library for the
operation and maintenance of a library between October 1, 2007 and
September 30, 2008.
$ 2,490,441
SIGNATURES:
Lib~~1-- C&AIv
Administrative Head
Bobbv Jenkins. Asst. Finance Director Craiq Clark, Library Director
Typed Name Typed Name
8/29/07 8/29/07
Date Date
Form #DLlS/SA01 page 2 of 3
Effective 12-28-2003
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
EXPENDITURE OR APPROPRIATION REPORT
Library Name: Boynton Beach City Library
II. Check Applicable
--K- Expenditure Report - October 1, 2005- September 30, 2006
_ Appropriation Report - October 1, 2007 - September 30, 2008
(Provide appropriation onlv if the applicant is a newly established public library in the
first two years of operation.)
EXPENDITURE! FUNDING OR REVENUE SOURCES: TOTAL
APPROPRIATION
CATEGORY
LOCAL STATE FEDERAL OTHER
10 Personal
Services $1 ,324,634 $1,324,634
30 Operating
Expenses $ 309,105 $ 87,461 $ 396,566
60 Capital Outlay
(Non-Fixed) $ 150,357 $ 19,379 $ 169,736
Other I
Total for the
operation & $1,784,096 $ 87,461 $ 19,379 $1,890,936
maintenance of the
library (Record this
amount on page 1)
60 Capital Outlay
(Fixed, including $3,443,409 $3,443,409
purchase or
construction of a
library building or
quarters)
Form #DLlS/SA01 page 3 of 3
Effective 12-28-2003
--<"'"""~'_"""'~~~~~N~~_~""'.'
Florida Department of State, Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) City of Boynton Beach
(Name of library governing body)
Governing body for Boynton Beach City Library
(Name of library)
hereby makes application and certifies eligibility for receipt of grants authorized under
Chapter 257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this
agreement in full compliance with the terms and conditions of Chapter 257, Florida
Statutes, and guidelines for the State Aid to Libraries Grant Program. Funds will
not be used for lobbying the legislature, the judicial branch, or any state agency.
b. Provide the Division of Library and Information Services (DIVISION) with statistical,
narrative, financial, and other reports as requested.
c. Not discriminate against any employee employed in the performance of this
agreement, or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, or marital status. The Grantee
shall insert a similar provision in all subcontracts for services by this agreement.
d. Retain all records for a period of 5 years from the date of submission of the final
project report. If any litigation, claim, negotiation, audit, or other action involving
the records has been started before the expiration of the 5 year period, the
records shall be retained until completion of the action and resolution of all issues
which arise from it, or until the end of the regular 5 year period, whichever is
later.
e. In the event that the Grantee expends a total amount of state financial assistance
equal to or in excess of $500,000 in any fiscal year of such grantee, the Grantee
must have a State single or project-specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the
Department of Financial Services; and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General. In determining the state financial assistance expended in its fiscal year,
the Grantee shall consider all sources of state financial assistance, including
state financial assistance received from the Department of State, other state
agencies, and other nonstate entities. State financial assistance does not include
Federal direct or pass-through awards and resources received by a nonstate
entity for Federal program matching requirements.
Page 1 of 5
In connection with the audit requirements addressed in part e., paragraph 1, the
Grantee shall ensure that the audit complies with the requirements of Section 2
15.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
If the Grantee expends less than $500,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the grantee expends
less than $500,000 in state financial assistance in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources
(Le., the cost of such an audit must be paid from the grantee's resources
obtained from other than State entities).
Information related to the requirements of Section 215.97, Florida Statutes, (the
Florida Single Audit Act) and related documents may be found at
www.fsaa.state.fl.us.
Copies of financial reporting packages required by this agreement shall be
submitted by or on behalf of the Grantee directly to each of the following:
A. The Department of State at the following addresses:
Department of State
Grants Office
Division of Library and Information Services
R. A. Gray Building, 2nd Floor
500 South Bronough Street
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
f. Identify an individual or position with the authority to make minor modifications to
the application, if necessary, prior to execution of the agreement.
II. The DIVISION agrees to:
a. Provide a grant in accordance with the terms of this agreement in consideration of
the Grantee's performance hereinunder, and contingent upon an annual
appropriation by the Legislature. In the event that the state funds on which this
agreement is dependent are withdrawn, this agreement is terminated and the
DIVISION has no further liability to the Grantee beyond that already incurred by
Page 2 of 5
""""'''-'''''''',^,-''''"R~'_~loillGi'lr....h<.id w ". rrii'j l/lI'i,U,," ....~_.,,"c,_
.
the termination date. In the event of a state revenue shortfall, Operating Grants
shall be reduced in accordance with Section 257.195, Florida Statutes.
b. Notify the grantee of the grant award after review and approval of required
documents. The grant amount shall be calculated in accordance with Chapter
257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
c. Distribute grant funds in two payments. The first payment will be requested by the
DIVISION from the Comptroller upon execution of the agreement. The remaining
payment will be made by June 30.
III. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no
provisions, terms, conditions, or obligations other than those contained herein; and
this agreement shall supersede all previous communications, representation, or
agreements either verbal or written, between the parties. No amendment shall be
effective unless reduced in writing and signed by the parties.
b. The agreement is executed and entered into in the State of Florida, and shall be
construed, performed, and enforced in all respects in accordance with the laws
and rules of the State of Florida. Each party shall perform its obligations
hereunder in accordance with the terms and conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable,
the remainder of the agreement shall remain in full force and effect and such term
or provision shall be deemed stricken.
d. No delay or omission to exercise any right, power, or remedy accruing to either
party upon breach or default by either party under this Agreement shall impair any
such right, power, or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default, or any similar breach or
default.
e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to
allow public access to all documents or other materials subject to the provisions of
Chapter 119, Florida Statutes.
f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION
shall not be liable to pay attorney fees, interest, or cost of collection.
g. The DIVISION shall not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants or employees; nor shall the
Grantee exclude liability for its own acts, omissions to act or negligence to the
DIVISION. In addition, the Grantee hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the Grantee.
h. The Grantee, other than a Grantee which is the State or agency or subdivision of
the State, agrees to indemnify and hold the DIVISION harmless from and against
any and all claims or demands for damages of any nature, including but not limited
to personal injury, death, or damage to property, arising out of any activities
Page 3 of 5
performed under this agreement and shall investigate all claims at its own
expense.
I. Neither the State nor any agency or subdivision of the State waives any defense of
sovereign immunity, or increases the limits of its liability, upon entering into a
contractual relationship.
j. The Grantee, its officers, agents, and employees, in performance of this
agreement, shall act in the capacity of an independent contractor and not as an
officer, employee or agent of the DIVISION. Under this agreement, Grantee is not
entitled to accrue any benefits of state employment, including retirement benefits
and any other rights or privileges connected with employment in the State Career
Service. Grantee agrees to take such steps as may be necessary to ensure that
each subcontractor of the Grantee will be deemed to be an independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, or
partner of the DIVISION.
k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties,
or obligations under this agreement without the prior written consent of the
DIVISION, whose consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the program. If
the DIVISION approves a transfer of the Grantee's obligations, the Grantee
remains responsible for all work performed and all expenses incurred in
connection with the Agreement. In the event the Legislature transfers the rights,
duties, or obligations of the Department to another governmental entity pursuant to
section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations
under this agreement shall also be transferred to the successor government entity
as if it were an original party to the agreement.
I. This agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligation of the DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the
Grantee to fulfill its obligations under the agreement in a timely and satisfactory
manner unless the Grantee demonstrates good cause as to why it cannot fulfill its
obligations. Satisfaction of obligations by Grantee shall be determined by the
DIVISION, based on the terms and conditions imposed on the Grantee in
paragraphs I and III of this agreement and guidelines for the State Aid to Libraries
Grant Program. The DIVISION shall provide Grantee a written notice of default
letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this
agreement, unless the Grantee demonstrates good cause as to why it cannot cure
the default within the prescribed time period. For purposes of this agreement,
"good cause" is defined as circumstances beyond the Grantee's control. Notice
shall be sufficient if it is delivered to the party personally or mailed to its specified
address. In the event of termination of this agreement, the Grantee will be
compensated for any work satisfactorily completed prior to notification of
termination.
Page 4 of 5
.'0;<~ln.r.....t17\1 n ITl1 i;f~.l"'''''~''''' -V"'""''''''''~'''~''''.$~:lI''''_''''''''~~IlI*'';;'''''''""""",,,",,~::,,,,!,,,,,-'-''''''~'''',;;,~"""l..,,,i'''''''~I;;,;;,...t
.
n. Unless there is a change of address, any notice required by this agreement shall
be delivered to the Division of Library and Information Services, 500 South
Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the
Grantee, to its single library administrative unit. In the event of a change of
address, it is the obligation of the moving party to notify the other party in writing of
the change of address.
IV. The term of this agreement will commence on the date of execution of the grant
agreement.
THE APPLICANT/GRANTEE THE DIVISION
Chair of Governing Body or Florida Department of State
Chief Executive Officer Division of Library and Information Services
Gerald Tavlor. Mavor
Typed Name Typed Name
Date Date
Clerk or Chief Financial Officer Witness
Janet Prainito, City Clerk
Typed Name and Title of Official Date
Date
Page 5 of 5
VI.-CONSENT AGENDA
ITEM C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORi\'.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned ill
Meeting Dates in to City Clerk's Office Meeting Dates to City Clerk's Office
D August 21, 2007 August 6,2007 (Noon.) D October 16,2007 October 1, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20,2007 November 5, 2007 (Noon)
D October 2, 2007 September 17, 2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Approve resolution No. 07-_ authorizing the implementation of "Year 3" of the pay and
classification study conducted by MGT of America for fiscal year (FY) 2007/2008 for general employees. The term
"general employees" excludes employees represented by collective bargaining agreements.
EXPLANATION:
The "Year 3" adjustment consists of an 8.5% increase to the minimum and maximum of the pay ranges and a 5% market
adjustment for general employees effective October 1, 2007, in accordance with the "Year 3" recommendations from the
Classification and Compensation Study conducted by MGT of America and approved by the City Commission on January
17, 2006. Also, general employees, who are not at the minimum of the pay grade after the market adjustment is made, will
be brought to the new minimum of their pay grade.
PROGRAM IMPACT:
The "Year 3" recommended increases will bring the City's compensation plan to market average. A copy of the MGT's
recommended "Implementation Plan Increase by Year", the FY 2007/2008 proposed pay schedule and the City of Boynton
Beach's current job title listing are attached.
For purposes of comparison, the NCF&O White Collar (WC) collective bargaining agreement, which has already been
approved by Commission for FY 2007/2008, provides for the same 8.5% increase to the minimum and maximum of the pay
grade and a 5% market adjustment. The current International Association of Fire Fighters, AFL-CIO, CLA (IAFF)
agreement, which is a step plan, provides for a 4.622% base wage increase on October 1, 2007.
For purposes of comparison, negotiations are currently underway for the three (3) Police Benevolent Association (pBC)
collective bargaining agreements and the NCF&O Blue Collar (BC) collective bargaining agreement, which will i~de C'j
wages proposals. When the negotiations are complete and ratified by the Unions the proposed agreements will be ~Ugli?::::;
forward to the Commission for approval. C'1 ~;;
""0:-:,-.,
I i--
FISCAL IMPACT: Funds have been budgeted in the FY 2007/2008 budget to accommodate the 8.5% increase<tQtherry25
minimum and maximum of the pay ranges and the 5% market adjustment for the general employees as part of ~ overiii8
"Year 3" recommendation of the Classification and Compensation study recommended by MGT of America. 11irfiscai..::::'i
impact is estimated at $736,462. :::= ~ ~
.:::- -"r:.o
<:::> -1'7'J
C"j,h
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM. DOC f'r1C"j
:t:
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERNATIVES: The alternative is to not approve "Year 3" of the pay plan modifications and market incrcase as
rccommcnd by MGT of America for general employecs, thus the City's compensation plan will compensate the gcncral
cmploy.ees below the market average of comparable municipalities.
\f/ J
\... ; I. ,II
~ Yv -l4-t:~
~I, ,{ i
City Manager's Signature
I Assistant to City Manager C)1hU
HUMAN RESOURCES
Department Name City Attorney / Finance
S:\BlJLLETINlFORMS\AGENDA ITEM REQUEST FORM DOC
,.,~..,;",,,,,,~,,..,,....;;i;,",". Ii '~. fllli!i',r ~1IiI ,"I:'I>"'"\1l'" ..~. ~:-.~'f",",j'''''';;->-'..", '.'"~
I
1 RESOLUTION R07 -
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING AND AUTHORIZING THE
6 IMPLEMENTATION OF "YEAR 3" OF THE
7 CLASSIFICATION AND COMPENSATION STUDY
8 CONDUCTED BY MGT OF AMERICA FOR
9 FISCAL YEAR 2007/2008 FOR GENERAL
10 EMPLOYEES; AND PROVIDING AN EFFECTIVE
11 DATE.
12
13
14 WHEREAS, on January 17, 2006, the City Commission approved the
15 Classification and Compensation Study conducted by MGT of America;
16 WHEREAS, the "Year 3" recommended increases of the study will bring the
17 City's compensation plan to market average;
181 WHEREAS, funds have been budgeted in the Fiscal Year 2007/2008 budget to
19 accommodate the 8.5% increase to' the minimum and maximum of the pay ranges and
20 the 5% market adjustment for the general employees as part of the overall "Year 3"
21 recommendation.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
23 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and
25 confirmed as being true and correct and are hereby made a specific part of this
26 Resolution upon adoption.
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby approve and authorize the implementation of "Year 3" of the Classification and
29 Compensation Study as presented by MGT of America, a copy of the recommended
I
I "Implementation Plan Increase by Year", the 2007/2008 proposed pay schedule and job
2 title listing is attached hereto as Exhibit "A" and made a part hereof.
3 Section 3. This Resolution will become effective immediately upon passage.
4 PASSED AND ADOPTED this _ day of September, 2007.
5
6 CITY OF BOYNTON BEACH. FLORIDA
7
8
9 Mayor Jerry Taylor
10
11
12 Vice Mayor - Jose Rodriguez
13
14
15 Commissioner - Ronald Weiland
16
17
18 Commissioner- Mack McCray
19 ATTEST:
20, ,
21 Commissioner - Carl McKoy
22
23 Janet M. Prainito, CMC
24 City Clerk
25
26
27
28 (Corporate Seal)
29
)
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MGT OF AMERICA
CITY OF BOYNTON BEACH
IMPLEMENTATION PLAN INCREASES BY YEAR
STEP 1 STEP 1 STEP 1
Provide 5% increase to Increase general pay plan by Increase general pay plan by
employees who were 8.5% (5.5% for market 8.5% (5.5% for market
upgraded as a result of adjustment & 3% for COLA) adjustment & 3% for COLA)
classification or market & Police and Fire pay plans & Police and Fire pay plans
changes by 3% by 3%
"'l .... "'l .... "'l .... "'l .... "'l .... .... ,..
STEP 2 STEP 2 STEP 2
Increase general pay plan by Provide 5% market increase Provide 5% market increase
8.47% (5.47% for market for general employees & 3% for general employees & 3%
adjustment & 3% for COLA) market increase for Police market increase for Police
& Police and Fire pay plans and Fire employees. and Fire employees.
by 3%
"'l .... "'l ....
STEP 3
Provide 4% market increase
for general employees & 3%
market increase for Police
and Fire employees.
City of Boynton Beach Pay Proposed Schedule
FY 2007/2008
3 $ 21,704.0805 $ 27,130.4198 $ 32,556.7592 $ 10.4347 $ 13.0435 $ 15.6523
4 $ 23,166.1721 $ 28,958.3536 $ 34,750.5351 $ 11.1376 $ 13.9223 $ 16.7070
5 $ 24,626.9869 $ 30,783.7336 $ 36,940.4803 $ 11.8399 $ 14.7999 $ 17.7598
6 $ 26,086.5247 $ 32,608.4751 $ 39,130.4255 $ 12.5416 $ 15.6772 $ 18.8127
7 $ 27,547.3394 $ 34,434.4935 $ 41,321.6476 $ 13.2439 $ 16.5550 $ 19.8662
8 $ 29,008.1541 $ 36,259.8734 $ 43,511.5928 $ 13.9462 $ 17.4326 $ 20.9190
9 $ 30,467.6919 $ 38,084.6149 $ 45,701.5379 $ 14.6479 $ 18.3099 $ 21.9719
10 $ 31,928.5067 $ 39,910.6334 $ 47,892.7600 $ 15.3502 $ 19.1878 $ 23.0254
11 $ 33,389.3214 $ 41,737.2902 $ 50,085.2591 $ 16.0526 $ 20.0660 $ 24.0795
12 $ 34,850.1362 $ 43,563.3087 $ 52,276.4812 $ 16.7549 $ 20.9439 $ 25.1329
13 $ 36,310.9509 $ 45,388.6886 $ 54,466.4263 $ 17.4572 $ 21.8215 $ 26.1858
14 $ 37,770.4887 $ 47,213.4301 $ 56,656.3715 $ 18.1589 $ 22.6988 $ 27.2386
15 $ 39,231.3034 $ 49,039.4485 $ 58,847.5936 $ 18.8612 $ 23.5767 $ 28.2921
16 $ 40,692.1182 $ 50,864.8285 $ 61,037.5388 $ 19.5635 $ 24.4542 $ 29.3450
17 $ 42,151.1452 $ 52,695.5715 $ 63,239.9979 $ 20.2650 $ 25.3.344 $ 30.4038
18 $ 43,613.7476 $ 54,517.5038 $ 65,421.2599 $ 20.9681 $ 26.2103 $ 31 .4525
19 $ 45,073.2854 $ 56,342.2453 $ 67,611.2051 $ 21.6698 $ 27.0876 $ 32.5054
20 $ 46,534.1002 $ 58,167.6252 $ 69,801.1502 $ 22.3722 $ 27.9652 $ 33.5582
21 $ 47,994.4037 $ 59,999.6384 $ 72,004.8965 $ 23.0742 $ 28.8460 $ 34.6177
22 $ 49,454.4527 $ 61,818.3851 $ 74,182.3175 $ 23.7762 $ 29.7204 $ 35.6646
23 $ 50,913.9905 $ 63,643.1266 $ 76,372.2627 $ 24.4779 $ 30.5977 $ 36.7174
24 $ 52,376.0822 $ 65,469.7835 $ 78,563.4848 $ 25.1808 $ 31.4759 $ 37.7709
25 $ 53,835.6200 $ 67,294.5250 $ 80,753.4300 $ 25.8825 $ 32.3531 $ 38.8238
26 $ 55,297.7116 $ 69,122.4588 $ 82,947.2059 $ 26.5854 $ 33.2320 $ 39.8785
27 $ 56,757.2494 $ 70,947.2003 $ 85,137.1511 $ 27.2871 $ 34.1092 $ 40.9313
28 $ 58,218.0642 $ 72,772.5802 $ 87,327.0963 $ 27.9895 $ 34.9868 $ 41.9842
29 $ 59,678.8789 $ 74,598.5986 $ 89,518.3184 $ 28.6918 $ 35.8647 $ 43.0377
30 $ 61,138.4167 $ 76,423.3401 $ 91,708.2635 $ 29.3935 $ 36.7420 $ 44.0905
31 $ 62,602.5515 $ 78,246.5493 $ 93,890.5471 $ 30.0974 $ 37.6185 $ 45.1397
32 $ 64,060.0462 $ 80,074.7385 $ 96,089.4308 $ 30.7981 $ 38.4975 $ 46.1968
... .""',~,,~"'''>-'W,__'''''''''''''''''T. '~'ioI.' t , ~ i'~_'"'''''~'''''
City of Boynton Beach Pay Proposed Schedule
FY 2007/2008
33 $ 65,520.8609 $ 81,900.7569 $ 98,280.6529 $ 31.5004 $ 39.3754 $ 47.2503
34 $ 66,980.3987 $ 83,725.4984 $100,470.5981 $ 32.2021 $ 40.2526 $ 48.3032
35 $ 68,445.8104 $ 85,550.6230 $102,655.4355 $ 32.9066 $ 41.1301 $ 49.3536
36 $ 69,902.0282 $ 87,377.5352 $104,853.0423 $ 33.6067 $ 42.0084 $ 50.4101
37 $ 71,690.5121 $ 89,613.4608 $107,536.4095 $ 34.4666 $ 43.0834 $ 51.7002
38 $ 72,828.2546 $ 91,035.3183 $109,242.3820 $ 35.0136 $ 43.7670 $ 52.5204
39 $ 76,644.5314 $ 95,806.3230 $114,968.1146 $ 36.8483 $ 46.0607 $ 55.2731
40 $ 77,947.4884 $ 97,435.0305 $116,922.5726 $ 37.4748 $ 46.8438 $ 56.2128
41 $ 79,272.5957 $ 99,091.4260 $118,910.2563 $ 38.1118 $ 47.6401 $ 57.1684
42 $ 80,455.6504 $100,569.5630 $120,683.4756 $ 38.6806 $ 48.3508 $ 58.0209
43 $ 84,121.4641 $105,152.5004 $126,183.5368 $ 40.4430 $ 50.5541 $ 60.6652
44 $ 86,645.1080 $108,307.0754 $129,969.0429 $ 41 .6563 $ 52.0707 $ 62.4851
45 $ 88,021.1506 $110,026.1001 $132,031.0497 $ 42.3179 $ 52.8972 $ 63.4765
46 $ 90,255.9236 $112,820.2455 $135,384.5674 $ 43.3923 $ 54.2405 $ 65.0887
City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
4149 Accountant E G 17
4160 Accounting Technician N G 10
4190 Accounting Technician, Sr. N G 13
4170 Accounts Payable Specialist N G 11
259 Administrative Assistant E G 14
370 Administrative Associate N W* 10
370 Administrative Associate N G 10
240 Administrative Secretary N G 11
25210 Affordable Housing Administrator N G 16
11951 Animal Control Officer N B 13
22357 Application Associate N G 10
22352 Application Technician N W 11
81370 Arborist N G 14
1029 Assistant City Manager E Z 46
21029 Assistant Director, Development E y 36
4179 Assistant Director of Financial Services E y 36
5059 Assistant Director, Human Resources E y 32
30029 Assistant Director, Library E G 32
51029 Assistant Director, Public Works E y 36
51039 Assistant Director, Public Works./City Engineer E y 39
15252 Assistant Fire Marshall N W 19
150 Assistant Golf Course Superintendent E G 15
63200 Assistant Golf Professional N G 6
48329 Assistant Manager, Customer Relations E G 16
63311 Assistant Mechanic N B 7
44020 Assistant Supervisor, Utilities N G 20
1099 Assistant to the City Manager E y 34
00109 Assistant to Director E G 20
4189 Assistant to the Director Of Financial Services E G 32
44231 Assistant TV Specialist N B 10
4529 Assistant Warehouse Manager E G 15
81391 Automated Truck Operator N B 12
5079 Benefits Administrator E G 20
22302 Building Inspector N W 18
22202 Building Inspector, Senior N W 20
81201 Building Maintenance Mechanic N B 9
81211 Building Maintenance Mechanic, Sr. N B 12
22019 Building Official E y 32
54201 Bus Driver N PT 8
54201 Bus Driver N B 8
26202 Business Inspector N W 12
4322 Buyer N W 12
4332 Buyer, Senior N G 15
70252 CADD Technician N W 13
70059 CADD Technician/Design Supervisor N G 15
82271 Cemetery Sexton N G 13
1 Job Titles & Pay Scale907.xls
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City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
46202 Chemist & Quality Assurance Officer N W 20
11792 Chief Code & Rehabilitation Officer N G 20
81401 Chief Electrician N G 18
48049 Chief Field Inspector E G 24
42019 Chief Plant Operator E G 28
3019 City Clerk E y 33
19 City Commission E PT 99
1019 City Manager E Z 98
7039 Claims Analyst E G 19
11719 Code Compliance Administrator E y 27
11782 Code Compliance Inspector N W 11
11762 Code Compliance Officer N W 16
11752 Code Compliance Officer, Sr. N W 18
8222 Communications Dispatcher N W 12
8212 Communications Specialist N W 14
8200 Communications Supervisor N G 16
11352 Community Service Officer N W 10
6200 Computer Support Specialist N G 15
6220 Computer Support Specialist, Sr. N G 17
25200 Construction Coordinator N G 18
70212 Construction Inspector N W 18
70089 Contract Administrator E G 20
70119 Contract Coordinator E G 14
42259 Control Systems Engineer E G 30
63330 Cook N G 4
82231 Crew Leader N B 8
82241 Crew Leader, Senior N B 9
82250 Crew Supervisor N G 17
82260 Crew Supervisor, Senior N G 18
82211 Crew Worker N B 6
82221 Crew Worker, Senior N B 7
11342 Crime Scene Technician N W 12
11372 Criminal Intelligence Analyst N G 12
82201 Custodian N B 4
390 Customer Relations Assistant N G 11
312 Customer Relations Clerk, Sr. N W 10
340 Customer Relations Supervisor E G 14
22039 Deputy Building Official E G 25
3029 Deputy City Clerk E G 24
48039 Deputy Director, Utilities Eng. & Cust. Relations E y 39
48029 Deputy Director, Utilities Operations E Y 39
15029 Deputy Fire Chief E y 43
21019 Director, Development E Z 43
4119 Director, Finance/Treasurer E Z 43
15019 Director, Fire & EMS Services E Z 45
5019 Director, Human Resources E Z 39
2 Job Titles & Pay Scale907.xls
City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
6019 Director, ITS E Y 43
30019 Director, Library E Y 39
1049 Director, Media & Public Communications E Y 32
24019 Director, Planning & Zoning E Y 34
51019 Director, Public Works & Engineering E Z 45
61019 Director, Recreation & Parks E Y 39
48019 Director, Utilities E Z 45
30039 Division Head Librarian E G 23
48129 Division Manager, Engineering E Y 37
48099 Division Manager, Field Operations E Y 37
48119 Division Manager, Water Quality & Treatment E Y 37
24039 Economic Analyst/Planner E G 18
22312 Electrical Inspector N W 18
81221 Electrician N B 14
81230 Electrician, Master N B 18
81231 Electrician, Senior N B 16
282 EMS Billing Specialist N W 11
70009 Engineer E G 30
70262 Engineer Plans Analyst/Inspector N W 18
70272 Engineering Technician N W 18
44039 Environmental Health & Safety Administrator E G 27
44202 Environmental Inspector N W 16
81241 Equipment Operator N B 8
81251 Equipment Operator, Senior N B 10
22362 Fee Coordinator N G 13
15039 Fire Battalion Chief N G 39
15069 Fire Community Relations Specialist E G 24
15272 Fire Inspector N W 17
15220 Fire Plans Reviewer/Inspector N W 18
15089 Fire Protection Engineer N G 23
15079 Fire Training & Safety Coordinator/Division Chief E G 34
56019 Fleet Administrator E G 26
56211 Fleet Mechanic N B 14
56201 Fleet Mechanic, Senior N B 17
62039 F orester/Envi ronmentalist E G 15
70109 GIS Analyst E G 17
63347 Golf Course Cart Attendant N G NC
63271 Golf Course Equipment Mechanic N B 12
63327 Golf Course Player Assistant N PT 3
63307 Golf Course Player Assistant, Sr N PT 7
63317 Golf Course Range Attendant N PT NC
63309 Golf Course Restaurant/Bar Manager E G 14
63337 Golf Course Restaurant/Bar Server N PT NC
62079 Grants Coordinator E G 18
63281 Greenskeeper N PT 5
63281 Greenskeeper N B 5
3 Job Titles & Pay Sealeg07.xls
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City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
63261 GreenskeeperlSpray Technician N B 6
81261 Heavy Equipment Operator N B 12
5039 Human Resources Analyst E G 19
5230 Human Resources Specialist N G 12
81271 HV AC Mechanic N B 14
372 Imaging Technician N G 14
43200 Instrumentation & Control Technician N G 17
7030 Insurance Claims Specialist N G 11
6232 Intern, ITS/GIS N G NC
11967 Kennel Maintenance Worker N PT 4
46222 Laboratory Field Technician N W 9
46212 Laboratory Technician N W 12
46232 Laboratory Technician, Sr. N W 14
2039 Legal Assistant/Paralegal E G 20
30059 Librarian E G 18
30217 Library Aide N PT 8
30247 Library Archivist N PT 12
30202 Library Associate N W 10
30227 Library Page N PT 3
30240 Library Technology Specialist N G 12
48239 Maintenance Manager E G 26
81281 Maintenance Technician N B 7
48089 Manager, Administration & Finance E y 36
25019 Manager, Community Redevelopment E y 27
48319 Manager, Customer Relations E G 32
8019 Manager, Emergency Communications Systems E y 29
62119 Manager, Forestry & Grounds E y 26
63089 Manager, Golf Administration E y 19
63099 Manager, Golf Maintenance E y 27
63079 Manager, Golf Operations E y 21
6029 Manager, ITS E G 36
62059 Manager, Parks E G 26
61029 Manager, Recreation Programs E G 20
7019 Manager, Risk Management E y 37
55019 Manager, Solid Waste E G 30
61099 Manager, Sr., Recreation Programs E G 26
4519 Manager, Warehouse E G 24
24079 Manager, Zoning and Business Tax E G 24
30049 Museum/Special Services Coordinator E G 24
27019 Neighborhood Project Specialist E y 31
6059 Network Administrator E G 22
61241 Ocean Lifeguard N B 10
61251 Ocean Lifeguard (on call) N PT 10
61261 Ocean Lifeguard Lieutenant N B 13
61250 Ocean Rescue Captain E G 16
61109 Ocean Rescue Chief E G 20
4 Job Titles & Pay Scale907.xls
City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
202 Office Assistant N W 6
81381 Painter N B 7
61247 Parking Attendant N PT 4
81351 Parks Maintenance Specialist N B 10
82301 Parks Maintenance Worker N PT 6
82301 Parks Maintenance Worker N B 6
82311 Parks Maintenance Worker, Sr. N B 7
62069 Parks Superintendent E Y 32
82320 Parks/Recreation Crew Leader N G 15
4150 Payroll Administrator N G 15
4180 Payroll Technician N G 11
81361 Pipe layer N B 7
22332 Plan Review Analyst N W 17
22232 Plan Review Analyst, Senior N W 19
24049 Planner E G 20
22222 Plumbing & Mechanical Inspector, Sr. N W 20
22322 Plumbing & Mechanical Inspector N W 18
11119 Police Chief E Z 45
11302 Police Forfeiture Specialist-Evidence Custodian N W 12
11139 Police Major E y 43
11360 Police Officer Recruit N G POR
11320 Police Records Clerk Supervisor N G 14
11322 Police Records Technician N W 9
11149 Police Support Services Administrator E G 17
24059 Principal Planner E G 30
6039 Programmer Analyst E G 20
70079 Project Manager E G 24
70049 Project Manager, Sr. E G 29
1020 Public Affairs Specialist N G 14
30069 Public Arts Administrator E y 25
11159 Public Information Officer E G 24
342 Recording Secretary N W 12
5220 Records Specialist N G 10
61231 Recreation Leader N B 5
61257 Recreation Leader Trainee N PT NC
61220 Recreation Specialist N G 10
61039 Recreation Supervisor E G 14
5069 Recruitment/Employment Coordinator E G 20
4169 Revenue Manager E G 20
7020 Risk Manager Assistant N G 6
70209 Senior GIS Analyst E G 24
70159 Senior GIS Network Administrator E G 24
24029 Senior Planner E G 25
4530 Senior Storekeeper N G 9
4542 Service Writer N W 9
81341 Sign & Marking Technician N B 8
5 Job Titles & Pay Scale907xls
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City of Boynton Beach Job Titles
Job No. Job Title E/N Gp Gd Sep-07
55029 Solid Waste Supervisor E Y 20
4531 Storekeeper N B 7
407 Student Clerk N PT NC
11910 Supervisor, Animal Control N G 18
52019 Supervisor, Facilities Management E G 26
48079 Supervisor, Inspections & Locations E G 26
41029 Supervisor, Meter Reading/Services E G 26
22049 Supervisor, Records/Permits E G 17
53019 Supervisor, Streets Maintenance E Y 26
54019 Supervisor, Transportation Services E G 18
49019 Supervisor, Utilities Construction/Stormwater E G 26
41019 Supervisor, Water Distribution E G 26
46019 Supervisor, Water Quality E G 26
44019 Supervisor, Wastewater Coll./Pumping Stations E G 26
61069 Tennis Professional E G 20
8039 Training/QA Coordinator, Communications E G 16
44211 TV Truck Specialist N B 13
70039 Utilities Engineer E G 30
48222 Utilities Field Inspector N W 18
44221 Utilities Location Specialist N B 9
44241 Utilities Location Specialist, Sr. N B 11
81311 Utilities Maintenance Mechanic N B 13
81321 Utilities Maintenance Mechanic, Sr. N B 17
48059 Utilities Systems Administrator E G 29
11169 Victim Advocate E G 14
6242 Video Production Specialist N G 15
42241 Water Plant Lead Operator N G 20
42231 Water Process Technician N B 9
42221 Water Treatment Plant Operator I N B 12
42211 Water Treatment Plant Operator II N B 14
42201 Water Treatment Plant Operator III N B 17
6660 Webmaster N G 18
81291 Welder N B 14
30230 Youth Program Assistant N G 10
B= Blue Collar Employees W= White Collar Employees
G= General Employees Y= Division Head Employees
NC= Non-Classified Z= Department Head Employees
E= Exempt N= Non-Exempt
PT= Part Time
* Pending Unit Clarification
6 Job Titles & Pay Scale907.xls
VI.-CONSENT AGENDA
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October 1,2007 (Noon
D September 4,2007 August 20,2007 (Noon) D November 7, 2007 October 15,2007 (Noon) n
o n-l
IVI D -.J =;-<
I6J September 18,2007 September 3, 2007 (Noon) November 20, 2007 November 5, 2007 (No~ -< 0
C::'''J-'''
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19, 2007 (N~) ~~~ 5
cr> :::J -<
;::::: :z:
" U)-I
D AnnouncementslPresentations D City Manager's Report :::.t: ~~
NATURE OF D Administrative D New Business ::.. ~g;
...." CJ:::>
AGENDA ITEM D Consent Agenda ~ Legal N rn~
---
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Resolution to dedicate city owned property on N.W. 4th Avenue (PCN #08-43-45-20-08-000-0260)
as public right-of-way and surplus property for disposal.
EXPLANATION: The city purchased all of Lot 26 and the east one-half of Lot 27, in the LAUREL HILLS, 2nd ADDITION
subdivision as recorded in Plat Book 22, Page 1 (on December 3, 1947), Public Records of Palm Beach County. This
property is 75 feet wide by 142+ feet deep. The purpose was to connect (construct) the northward extension ofN.W. 7th
Court that existed via DEIERL PARK subdivision (to the south) to meet with N.W. 4th Avenue and to provide a loop
connection of the roadway patterns in this general area. N.W. 7th Court was constructed and currently is in use. In essence, it
has become a right-of-way (even though it was not dedicated as such via a record plat declaration). The city pays for
landscape maintenance of the extra 25-foot property not being used as roadway right-of-way.
City staff recommends that the City Commission dedicate the west 50 feet as a public right-of-way for N.W. 7th Court, and the
east 25 feet should be defined as surplus property and disposed of via routine processes. Attached are exhibits delineating the
proposed split of the property as stated.
PROGRAM IMP ACT: None
FISCAL IMPACT: The city will save the cost of maintaining the landscaping on the excess 25-foot property. Savings will
be approximately $1 ,500/year.
ALTERNATIVES: Contin~~ to own and maintain all of the property currently in, se.
<Y-(~' -- .' . \, . .'~
~. ... \ r . - -\ -. '
/'_'-{ '- C Cu t/( ", 1:e"" dlLl-
:;;{;j f(jl (I} DepartmenrHeadi.g\\Si~:~e C1 Manager's Signature
\ J " "-. Assistant to City Manager CM.../
Public Works / Engineering Division - ~< -
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
RESOLUTION NO. R 07-
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, DEDICATING CITY OWNED
PROPERTY ON N.W. 4TH A VENUE AS PUBLIC
RIGHT OF WAY AND SURPLUS PROPERTY
FOR DISPOSAL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on December 3, 1947, the City purchased all of Lot 26 and the east
one-half of Lot 27 in the LAUREL HILLS. 2nd ADDITION subdivision as recorded in Plat
Book 22, Page 1, of the Public Records of Palm Beach County. The property is 75 feet
wide by 142+ feet deep; and
I WHEREAS, the purpose was to connect the northward extension of N.W. ih
Court that existed via DEIERL PARK subdivision to meet with N.W. 4th Avenue and to
II provide a loop connection of the roadway patterns in this genera! area; and
WHEREAS, Northwest ih Court was constructed, is currently in use and has
become a right-of-way (even through it was not dedicated as such via a record plat
declaration; and
WHEREAS, the City pays for landscape maintenance of the extra 25 foot property
not being used as roadway right-of-way; and
WHEREAS, staff recommends that the City Commission dedicate the west 50
feet as a public right-of-way for N. W. ih Court and the east 25 feet be defined as surplus
property and disposed of via routine process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby
S:\CA\RESOlAbandonments\NW 7th Court ROW.doc
J
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ratified and confirmed by the City Commission
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby dedicate the West 12 of Lot 26, and the East Y2 of Lot 27, according to the Plat of
LAUREL HILLS 2ND ADDITION as a public right-of-way for N.W. 7th Court and the east
25 feet of Lot 26 be defined as surplus property, as described in Exhibit "A" attached
hereto.
Section 3. The City Clerk is hereby directed to forward a copy of this Resolution
to Palm Beach County, Florida upon adoption.
Section 4. This resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this _ day of September, 2007.
CITY OF BOYNTON BEACH, FLORIDA
I
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
Commissioner - Mack McCray
Commissioner - Carl McKoy
ATTEST:
Janet M. Prainito, CMC
City Clerk
(Corporate Seal)
S:\CA\RESOlAbandonments\NW 7th Court ROW.doc
I
LAUREL HILLS LEGAL D
S ~ - - - - 2ND ADDITION -- ESCRIPTION
N (P822/PG01) (for 50-foot right-of-way)
) 28 1 21 R
, ". \ ~ 25' The West 1/2 of Lot 26,
Rl0~ ,,' _ _ - - - · - - -.J and the East 1/2 of
N.W. 4T~n. AVENUE.~~ Lot 27, according to the
_ _ , ,... 50' - 74' \ - -r plat of LAUREL HILLS,
'75~ \ 1 2ND ADDITION, as recorded
\ 1 in Plat Book 22, Page 1,
~ ~ Public Records of Palm
\ \ \ Beach County, Florida.
7'1 72 \ 25 24 23
I
LAUF~EL HILLS \ LAUR:EL- HILLS
2ND ADDITION 2ND ADDITION
(P822/PG01) ~ (P822/PG01)
. I 0 ___L--
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- - - - ; .
I I
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" '.,U.c, c.-.
I I I I CITY OWNED PROPERTY SPLIT
,
DESIGNED BY
__ CITY OF BO"'TTON BEACH HDK REF SCALE: AS SHOWN DATE 7/09/07
. ....._.. ..._ "_ __._ F'IJBLI C WORKS DEPART ME NGI NEER ING D I V I !ON DRAWN BY GAlf FLD. BK PG. PROJECT NO: DRAWING NO.
NO" DATE-- REVISION DESCRIPTION BY 100 EAST BOYNTO, ";H BOULEVARD CHECKED BY HDK CAD CODE: SHT. OF
\ I
I \ '" ~ _ _ _ _ ~~R~~~~~N LEGAL DESCRH- fION .
~ I \ I' (PB22/PG01) Jfor 25-foot excess land)
) \ 1 21 R
! "_!. ~ The East 1/2 of Lot 26,
R :1 0 '\ · - - j d' t th I t f
__L-,\ - N':" ~--~~..~_:.=_:~V:N~:~."-:~ ~~;~~n~IL~S, 2~t ~DD~-
______ -- ---------------- _ ------------ I " \... -r TION as recorded in Plat
- \75f \ ( ~O' . . Z~' 'h ::~:r::' O~a::l~' :e:~~C
\ \ \ ~ ~ County, Florida.
71 72 \ 27 \ \ : 25 24 \ 23 \
\ I ! I
LAUREL HILLS I \ \ LAUREL HILLS
2ND ADDITION \ t.L \ 2ND ADDITION
(PB22/PG01) ~ \ \'N \ (PB22/PG01)
...L \ L--
I -
--- --- .-.. ~1 -,
i l-
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DESIGNED BY
CITY OF BOYNTON BEACH HDK REF. SCAlE: AS SHOWN DAlE 7/09/07
PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION DRAWN BY GAll' FlD. BK. PC. PROJECT NO: DRAWING NO.
NO. DAlE REVISION DESCRIPTION BY 100 EAST BOYNTON BEACH BOUlEVARD CHECKED BY HDK CAD CODE: SHT. OF
VI.-CONSENT AGENDA
ITEM D.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October IS, 2007 (Noon)
~ September 18,2007 September 3,2007 (Noon) D November 20, 2007 November S, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D D c.-:J
AnnouncementslPresentations City Manager's Report c::> (""")-1
D D -.J :::j-<
NATUREOi Administrative New Business :t:oo -<0
AGENDA ITEM ~ Consent Agenda D Legal c:: (""")-r'l
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D Code Compliance & Legal Settlements D Unfinished Business c..> ''''-'0
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D Public Hearing D ,...,.'z
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RECOMMENDATION: Motion to approve the updated Library Long Range Plan for 2007-2010. ~ ~cn
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EXPLANATION: The State requires that each year, the City Commission formally approve the Library Long RSt?ge PRqn
order to be eligible to apply for State Aid Grants.
PROGRAM IMP ACT: Approval will qualify the Library to apply for State Aid Grants.
FISCAL IMPACT: State Aid Grants can bring additional library resources to the community. All Technology Plan
expenses listed as Local Funds are included for approval in the FY2007-2008 General Fund & CIP. No additional funds are
requested.
ALTERNATIVES: Do not approve and eliminate the Library from the State Aid Grant Program. The Library would also
have to withdraw from the Library Cooperative of the Palm Beaches as membership in the Cooperative is contingent on
meeting State requirements.
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Depfment Name
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
Boynton Beach City Library Long-Range Plan
FY 2007-2010
A. Mission Statement.
The Boynton Beach City Library enhances our community's pursuit of life-long learning,
information and leisure by providing the highest quality services and resources.
B. Service Statement.
Knowledgeable library staff anticipates customer expectations and responds by providing relevant
resources and current technology with personal service and convenience. We value Diversity,
Integrity, Stewardship and Creativity.
C. Long-Range Goals - General Statements.
The following goal statements define the philosophy of service and determine the broad-based
elements of the practical implementation of the library service philosophy subscribed to by the
Boynton Beach City Library.
l.O.Reference. Patrons receive up-to-date and accurate information in a timely manner with
assistance from courteous and intuitively alert staff.
2.0.Popular. Patrons have access to current, high demand, high interest materials in a variety of
formats, within a reasonable time frame.
3.0.Independent Learning. Independent learners obtain materials, programs, information and staff
assistance to attain their goals.
4.0.Formal Education. Students of all ages receive resources and staff support assisted hy a strong
library/school relationship.
5.0.Facilities. Patrons are provided attractive, well-maintained, user-friendly facilities offering
expanded technologies.
6.0.Staff. The public is assisted by knowledgeable, well-trained, courteous and technology and
service-oriented staff.
7.0.Technology. Patrons and staffuse appropriate technology to facilitate access to information.
8.0.Public Relations. The community is aware of library/museum resources and materials and the
availability of staff assistance.
9.0.Cooperation. Palm Beach County residents (except the City of Boca Raton) have access to
expanded services and resources by the Library's participation in cooperative networks.
10.0.Administration. The public receives the highest quality library service at the most reasonable
cost through routine review, evaluation and modification of the organization and its operations,
policies and procedures.
1
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D. Goals and Objectives.
1.0.Reference. Patrons receive up-to-date and accurate information in a timely manner with
assistance from courteous and intuitively alert staff.
1.1.0bjective 1. Increase transactions by two percent (2%) per year, using FY2004 as the base year,
FY2007-2010.
1.2.0bjective 2. Continue to improve patron access to reference materials and magazine articles, in
all formats including electronic resources, by expending up to 10% of State Aid Funds in this area,
FY2007-2010.
1.3.0bjective 3. Plan, develop and implement a business, finance and government information
service program, FY2007-2010.
1A.Objective 4. Serve as the informational resource center for education opportunities, FY2007-
2010.
1.5.0bjective 5. Administrative Services. Develop and maintain high quality, relevant and
customer-oriented service.
Outcome 1. Offer staff training dealing with communication, customer relations, team building,
organizational skills, and reference sources and services, FY2007 -2010.
1.6.0bjective 6. Support Services. Increase awareness of high interest items via standard and
enhanced cataloging.
Outcome 1. Reorganize Support Services to be more efficient, FY2007-2008.
Outcome 2. Maintain high-level of cataloging using OCLC records, FY2007-201 O.
2.0.Popular. Patrons have access to current, high demand, high interest materials in a variety of
formats, within a reasonable time frame.
2.1. Objective 1. Review and update Collection Development Plan, FY2007-2010.
2.2.0bjective 2. Increase total materials circulation (all formats) by one percent (1 %) annually.
2.3.0bjective 3. Increase total number oflibrary cardholders by two percent (2%) annually.
2A.Objective 4. Expand the collection in all formats by expending up to 30% of State Aid funds in
this area, FY2007-2010.
2.5.0bjective 5. Improve patron access to circulating and reference materials in all formats (including
home access to electronic resources), ongoing.
2.6.0bjective 6. Continue juvenile Summer Reading Program and develop Adult Reading Program.
2
3.0.Independent Learninl!. Independent learners obtain materials, programs, information and staff
assistance to attain their goals.
3.1.0bjective 1. Refine and continue to expand public computer training, concentrating on library
databases, word processing and Internet usage, FY2007-201 O.
3.2.0bjective 2. Define, collect statistical data, such as computer use logs, classes and web site use,
and measure public use of electroni c resources against FY2004 baseline, FY2007 - 2010.
3.3.0bjective 3. Continue to utilize library resources to extend hands-on learning experiences to the
visitors to the Schoolhouse Children's Museum, FY2007-2010.
3.4.0bjective 4. Continue Youth programs and implement refinements, FY2007-2010.
4.0.Formal Education. Students of all ages receive resources and staff support assisted by a strong
library/school relationship.
4.1.0bjective 1. Develop one additional school partnership annually, FY2007-201 o.
4.2.0bjective 2. Construct and implement a user survey for adults and school-aged children, FY2007-
20l0.
4.3.0bjectivc 3. Enhance resources to support the improvement of school-age reading, FY2007-201 O.
4.4.0bjective 4. Continue to offer free online Live Homework Help, 2007-20l o.
4.5 Objective 5. Support Adult Learners with Learning Express and other supplemental materials.
5.0.Facilities. Users are provided attractive, well-maintained, user-friendly facilities offering
expanded, relevant resources and appropriate technologies.
5. 1. Objective 1. Operate Schoolhouse Museum facility annually, FY2007 -20 1 O.
5.2.0bjective 2. Administrative Services. Provide a secure environment for patrons using the library
campuses.
Outcome 1. Continue to strive for fewer incidents in and around the library facility and grounds.
Outcome 2. Provide proactive security guard and staff on duty at appropriate times
5.3.0bjective 3. Administrative Services. Implement library design and construction, FY2007-2008.
Outcome 1. Provide Project Management for the library design and construction project, FY2007-
2008.
3
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Outcome 2. Select and acquire furniture & equipment using State Construction Grant funds for
Library Expansion Project.
6.0.Staff. The public is assisted by knowledgeable, well-trained, courteous and technology- and
service-oriented staff.
6. 1. Objective 1. Working with the City's Professional Development Manager, incorporate city's
education/training component into library staff training plans.
6.2.0bjective 2. Special Services. Recruit, train and sustain a dedicated staff, board and volunteers.
Outcome 1. Evaluate, revise and implement the strategic plan.
6.3.0bjective 3. Provide staff with training and program opportunities that emphasize City of
Boynton Beach Core Values, FY2007-20l0.
6.4 Objective 4. In-house Training. Provide staff with reference and technology training in
accordance with new in-house training curriculum.
7.0.Technolo2V. Patrons and staff use appropriate technology to facilitate access to information. (See
also full Technology Plan - Addendum A)
7.1 Objective 1. Continue expansion and replacement of existing public access to electronic
resources, FY2007-2010.
7.2.0bjective 2. Implement plans for incorporating electronic library access in the Museum, FY2007-
2010.
7.3.0bjective 3. Upgrade COALA network hardware, FY2007-2010.
7.4.0bjective 4. Continue to improve library web site, FY2007 -2010.
7.5.0bjective 5. Plan and implement patron interactive OPAC features (in-house and remote access),
FY2007-2008.
7.6.0bjective 6. Complete, approve and implement a technology plan for the museum, FY2007-2008.
7.7.0bjective 7. Upgrade public access software upgrades and licensing, FY2007-2010.
8.0.Public Relations. The community is aware oflibrary/museum resources and materials and the
availability of staff assistance.
4
8.1.0bjective 1. Review techniques and methods for marketing/promoting the library throughout the
community, and develop and implement a public relations plan that will facilitate community
awareness, FY2007-2008.
8.2.0bjective 2. Conduct user surveys to determine the customer satisfaction level, FY2007-2010.
8.3.0bjective 3. Continue to build a closer working relationship with news media.
8A.Objective 4. Utilize the Internet to promote ongoing services.
8.S.0bjective 5. Create and maintain partnerships among museum/library/ schools/businesses.
Outcome l. Maintain existing and create five new community relationships.
8.6.0bjective 6. Continue marketing of museum programs and services, FY2007-20l0.
8.7.0bjective 7. Public Services. Enhance citizens' knowledge oflibrary and museum services,
FY2007-2010.
Outcome 1. Promote a different service each month.
Outcome 2. Cross promote library and museum.
8.8.0bjective 8. Special Services. Gain regional recognition for innovative programs involving
parent-child interaction.
Outcome 1. Gain recognition for innovative programs involving parent-child interaction, FY2007-
2010.
Outcome 2. Target market the Museum and the Boynton Beach City Library through multiple
media outlets, FY2007-2010.
8.9.0bjective 9. (Partnerships). To establish partnerships with local community groups,
organizations, institutions, etc., for the purpose of supporting and promoting public access to
InternetIW eb and other electronic information service relevant to patron/user needs and the
needs of the community at large, FY2007-201 O. To be addressed during the current planning
period.
9.0.Cooperation. Palm Beach County residents (except for the City of Boca Raton) have access to
expanded services and resources by the Library's participation in cooperative networks.
9. 1. Objective 1. Increase staff participation in SEFLIN training programs and workshops, FY2007-
2010.
9.2.0bjective 2. Expand membership in the Library Cooperative of the Palm Beaches, FY2007-201 O.
9.3.0bjective 3. Develop a COALA expansion of services plan and implement, FY2007-2010.
5
9.4.0bjective 4. Improve access to library materials and programs by promoting the sharing of
resources among the member libraries ofthe Library Cooperative of the Palm Beaches, FY2007 -
2010.
9.5.0bjective 5. Improve access to information for residents of all ages by promoting Library
Cooperative reference programs, FY2007 -2010.
9.6.0bjective 6. Increase the availability of library resources and services to serve special populations
within the Library Cooperative service area, FY2007-2010.
9.7.0bjective 7. Increase awareness of programs, services and benefits of the Library Cooperative,
FY2007-2010.
9.8.0bjective 8. Provide equal access to Boynton Beach City Library services for all residents ofthe
Library Cooperative service area, FY2007 -20 I O.
9.9.0bjective 9. Increase the effectiveness of member library staff by providing appropriate
continuing education and training opportunities, FY2007 -2010.
9.10.0bjective 10. Promote cooperation among Library Cooperative members by involving staff at all
levels in planning and evaluation, FY2007-2010.
9.11.0bjective 11. Support Services. Continue and expand cooperative services and staff participation
in COALA, SEFLIN and the Library Cooperative of the Palm Beaches.
Outcome 1. Provide opportunities to full-time staff members to attend at least two cooperative
activities each.
Outcome 2. Encourage staff usage ofSEFLIN's "Community of Leaming."
Outcome 3. Encourage staff & patron usage ofSEFLIN's "MyLibraryService.org" and
"MiServiciodeB iblioteca.org."
9 . 12.0bjective 12. Expand access of other libraries to our collection materials through interlibrary
loan via FLIN/OCLC, FY2007-2010.
9.13.0bjective 13. Public Services. Promote visits to Boynton Beach Town Center, FY2007-2010.
Outcome 1. Attain press coverage at least five (5) times in the print media.
Outcome 2. Conduct at least one (1) History program in conjunction with the Museum during the
operating year.
10.0.Administration. The public receives the highest quality library service product at the most
reasonable cost through routine review, evaluation, and modification of the organization, and its
operations, policies, and procedures.
6
1 O.l.Objective 1. Publish library policies that promote fair and equitable patron service, facilitate
optimal access to the wide range of informational resources, and are relevant to the needs and
demands of the community, FY2007-2010.
1 0.2.0bjective 2. Review and evaluate existing procedural manual for relevance and currency,
FY2007-20l0.
1 0.3.0bjective 3. Conduct annual reviews oflibrary policies and procedures so as to insure relevance,
currency and effective community access to the Library's information resources, FY2007-20l O.
1 0.4.0bjective 4. Revise and update the Long-Range and Technology Plans reflecting current and
future needs for the provision of quality library services and information resources to the
community, annually.
1 0.5.0bjective 5. Assist in the planning, development, and implementation of a Strategic Plan for the
Schoolhouse Children's Museum, FY2007-2008.
...,
I
.
ADDENDUM A. LIBRARY TECHNOLOGY SERVICES PLAN
1.0.Mission Statement. The Boynton Beach City Library envisions the use of technology to expand
and enhance public access to its diverse inventory of information service products. In this
endeavor, the Library will continue to fulfill its function as the community's information resource
center, serving a diverse, multicultural clientele.
1.1.Statement of Purpose. It is the intent of this Library to establish, maintain and continue to
develop an environment that facilitates efficient and effective public access to the wide range of
informational resources available through the use of state-of-the-art technological tools. An
optimum accessibility environment would include the use of current technology, such as
computers, electronic assistive devices, wide area networks (W ANs), internet and other
telecommunication tools, online catalogs, web sites, electronic materials and the like. In this
"patron friendly" technological context, the training of all library staff members and patron/clients
alike is an essential element in the success and growth of such an information rich environment.
The knowledge of the "how's, the what's and the where's" of the technological tools of our
information age is the key to success. Therefore, the training oflibrary staff members and
patron/users is a pivotal component in the Library's current and future service programs and
operations involving the use of technological tools. It is implicit that technology and training are
critical components in the formula necessary for the development and execution of high quality,
effective and readily accessible information services to Library customers, including those clients
with special needs and the community at large.
2.0.Goals, Objectives, Outcomes and Measurements
2.1.GoaI1. Provide for expanded client access to the informational resources available at the local,
regional, state, national and international levels through the increased utilization of state-of-the-art
technological tools and resources.
2. 1. 1. Obj ective 1. (Hardware). Acquire, maintain and upgrade the technological capability enabling
the expansion of access to the wide range of informational resources and the maintenance of a
secure and safe electronic environment, FY2007-20l0.
Outcome 1. Implement a computer upgrade plan providing a schedule for replacing one fourth of
the Library's public computers every year.
Measurement 1. Replace computers in accordance with the upgrade plan.
Measurement 2. 40 new public computers will be installed FY2007-08 as part ofthe Library
expansion.
Outcome 2. Continue following network infrastructure upgrade plan by providing a schedule for
replacing all of the servers, communications hardware and other related equipment within a four-
year period.
Measurement 2. Replace at least one server each year.
8
Outcome 3. Implement printer upgrade plan providing a schedule for replacing the Library's
public printers and expanding printing capability.
Measurement 3. At least one additional public printer and one coin-op are added with an
eCommerce solution in FY2007-2008.
2.1.2.0bjective 2. (Electronic Products/Software). Enhance and expand public accessibility to the wide
range of information resources through a continuing process of introducing relevant technological
tools. In addition to relevance, these databases should also produce efficient, effective, secure and
high quality public service product results, FY2007 -2010.
Outcome 1. Review and evaluate use of all databases each year and delete those databases not
frequently used.
Measurement l. Staff will meet two times during the year to review viability oflibrary databases.
2.1.3.0bjective 3. (Telecommunications). Secure the appropriate communications technologies so as
to insure a reasonable level of consistent, effective, secure and safe internet/World Wide Web
access for all library patrons/users, FY2007-201 O.
Outcome 1. Staff to review at least once a year the pricing, viability and effectiveness of current
telecommunications product agreement.
Measurement 1. The price is competitive; product is reliable with no more than one failure per
month.
Outcome 2. Lease and have installed one T3 line for bandwith load balancing.
Measurement 1. T3 line for bandwith load balancing leased, installed and functional.
2.1A.Objective 4. (Administration). Develop, implement and refine policies and procedures which
will provide for an efficient and effective public service product, an internal structure to operate
and maintain the service and a cost effective product environment, FY2007-20l O.
Outcome l. To have in place a clear, concise and relevant set oflibrary technology related
policies and procedures, which insures ease of public access and maintainability.
Measurement 1. At least once per year, staff reviews, revises or otherwise updates existing
and/or proposed technology related policies and procedures.
2.1.5.0bjective 5. (Administration). Develop an organizational structure, which will provide for the
maintenance and support of the public access InternetlW eb service product, as well as other
online services to the patron/user, FY2007-2010.
2.2.GoaI2. (Partnerships). Establish working partnerships with the community at large, including
local governmental entities, educational organizations/institutions, cultural agencies and civic
groups in order to support and promote quality library electronic service programs throughout
the community.
9
.
3.0.Professional Development Strategy. In order to maintain and grow a set oflibrary service
products based on technological developments the Library will continue to provide technology
training and learning opportunities for the employees. Improving and enhancing the Library staffs
ability to assist the public with accessing information using 21 st century technology and building
the staff comfort level is the expected outcome of such training. The professional development
strategy takes into consideration the technology needs of both patron and staff.
3.1.0bjective 1. (Training: Staff). Evaluate and revise ongoing library staff training program that
will establish and maintain basic technological skills enabling ease of access. Plan will include
InternetlW eb access and search strategies, using and searching the online catalog and other skills
and knowledge required to function in an electronic information environment and gives a working
knowledge of the technological tools and resources available in the Library, FY2007 -2010.
Outcome 1. All full time employees who work with the public will be trained in the use of the
Unicorn Circulation System, so as to have sufficient backup personnel for the Customer Services
Desk.
Measurement 1. Each full time staff member will attend one Unicorn-specific training opportunity
provided for by the Library's Network Administrator.
Outcome 2. All full time employees will be trained in the use oflibrary related software products,
so as to more effectively work with the public on technology related issues.
Measurement 1. All employees will attend no less than four library related software product-
training event per year.
Outcome 3. The Library's Network Administrator will train backup personnel in the operations of
the network in order to create an effective level of redundancy. This would maximum problem
solving.
Measurement 1. The Network Administrator will provide for three library network-related training
events for at least two professional staff members during the year.
Outcome 4. The Network Administrator will attend system specific training events in order to
maintain a state of the art practical knowledge of network functions.
Measurement 1. The Network Administrator will attend at least one bibliographic network
conference or workshop per year.
3.2.0bjective 2. (Training: Patrons) Provide training and learning opportunities for all library
patrons served by the Library so as to increase access to information and open new informational
opportunities.
Outcome 1. Increase the types of computer training programs by 5% through an expansion of
learning opportunities to include basic computer and Internet skills, electronic bibliographic
searching, email and office product software. FY2007-2008.
10
Measurement 1. Increased participation documented through the attendance logs and increased
training events as documented through program schedules, lesson plans and other related
documentation. Comparison will be based on first year of operation statistical reports.
Outcome 2. Increase the number of library patrons who have a strong basic practical knowledge of
using technological tools to search bibliographic and other data bases by 5%, FY2007-2008.
Measurement 1. Documented through training attendance logs and reduced time requiring staff
intervention as documented through monthly reports and statistical data.
4.0.Assessment of Technology Services, Equipment, Software and Other Resources
4.l.Network. The Boynton Beach City Library provides access to electronic resources through its
TCP-IP local area network (LAN). The current network has four servers: 2 HP Proliant servers
with Windows 2003; 1 HP Proliant server with Windows 2003 & Windows terminal services and 1
Sun Microsystems SunFire V240.
The SunFire V240, our SirsiDynix server, provides circulation, acquisitions, cataloging, serials,
searching, and other inventory functions. This web based system provides access for in-house and
remote access for patrons to the catalog from the Internet.
The two HP servers serve as our "Domain Controllers" for the "citylibrary" domain. One server
runs Microsoft ISA Server in combination with Secure Computing's "SmartFilter" to provide
Internet Filtering and security. The other serves as a file and print server.
The last HP server has Ipswitch's "Imail" server and Windows Terminal Services. The Imail
server handles overdue notices and can also be expanded into a mail server for the library. Email
is presently handled through the city computers.
4.2.Computers. The Reference Staff, Youth Services, Circulation, Support Services and
Administrative staff use fifteen computers in support oflibrary activities. Four laptops are also
available for staff. The library supports four computers in the Schoolhouse Children's Museum
(administered by the Library). The Library provides a computer and scanner for the use of the
Boynton Beach Historical Society Archive located within the Library.
There are forty computers available for patron use; thirty-five Dell Optiplex computers and five
Compaq's (to be replaced in the fall of2007). All the computers have Windows XP and Microsoft
Office. The forty computers are connected to the Internet and usage is controlled by
Envisionware's PC Reservation system. All print to HP Laser Jet Printers controlled by
Envisionware's LPT1 printing system. Ten computers are located in a classroom and are available
for general use when classes are not in session. Wireless Access to the Internet is available in the
Library for laptop patrons. All computers allow for patrons to use diskettes or flash drives.
Symantec's Norton Anti Virus is installed on every computer in the Library.
The existing T service was changed this year to a new provider. The Library also installed a
Comcast cable data circuit as a backup to the Tl.
4.3. Improvements and Technology Upgrades. The Boynton Beach City Library will be
expanding its size by 35,000 square feet by the end of2007. The Library will be adding 40 new
public use computers. The classroom will be expanded to seat 20 patrons.
11
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4.4.Printers. There are two printers, various black and white HP models, available for the public to
use. For staff, there are 14 printers available, various HP color and black and white models.
4.5.Technical Support. The network is supported by 4 FTE staff in-house, the City's ITS staff and
SIRSI Corporation. Occasionally, for special projects, the Library will contract for short-term
support.
4.6.Databases. The Library currently subscribes to ten (10) online databases. They are: Alldata,
Ancestry Plus, First Search, NewsBank, Historical New York Times, Palm Beach Post, Reference
USA, Learning Express, Rosetta Stone and the Sun-Sentinel. Another 18 databases are available
through the State Library.
4.7.GIS. A computer kiosk provides public access to a wide variety of city maps and answers
questions concerning utilities, zoning, geographic locators, etc. This is connected to the city GIS
database.
4.8.Staff Training. In order to develop and maintain a set of user-friendly library service products,
library staff needs to continue to develop their own skills in the use oftechnology. The Library
conducted training will focus on improving the staff's ability to assist the public with accessing
information using current technology.
During 2007/08 the Library will evaluate and revise its present staff training program. The new
three- year training program will include working with the Library's catalog, improving searching
of the Internet, using bibliographic and full-text databases, and developing skills to work in an
electronic information environment. Staff is always encouraged to use the training classes offered
through SEFLIN.
As we migrate to an upgrade of our Unicorn system, considerable time and effort will be devote to
staff training and public "coaching" on the use of the new system.
4.9.Public Training. The Library has provided training and learning opportunities for all library
patrons in order to increase their skills in the use of and satisfaction with a variety of library
databases and programs. These classes will continue to be offered by library staff. We anticipate
offering no less than eight different classes, scheduled throughout the year, for patrons.
4. 1 O.Library Security Equipment. The Library has purchased an updated security system consisting
of security gates and security tags that have the ability to advance to an RFID system in future
years.
5.0.Budget Planning. The Library will seek to provide sufficient funding to provide the means of
achieving the goals and objectives of this plan.
5.1.0bjective 1. Utilize up to 40% of State Aid to supplement funding for the goals and objectives of
the technology plan, FY2007 -2010.
Outcome 1. Purchase of 40 new computers for public use as part of the Library's Technology Plan
for new Library, FY2007-2008.
12
Measurement l. Forty replacement computers installed during the year using State Aid and Local
funds.
Outcome 2. Maintain contract for onsite PC technical support, FY2007-201 O.
Measurement I. Contract secured for 20 hours of onsite PC support annually.
Outcome 3. Secure sufficient funding to provide support for SIRSI's Unicorn and iBISTRO
software products, including software upgrades, for the bibliographic database, FY2007-08.
Measurement I. Funding secured to provide software support.
Outcome 4. Funding secured for OCLC Holdings Project to convert 10,000 records, FY2007-08.
Measurement l. Funding secured to support the project.
Outcome 5. Funding secured to support the maintenance and software upgrade of public computer
security and other software enhancements, FY2007-08.
Measurement 1. Funding secured to support the maintenance and software upgrade of public
computer security and other software enhancements and action accomplished.
Outcome 6. Funding secured for staff and material to support the technology plan and the
Library's efforts to provide computer and other technological services to the public. This includes
funding support for 4 FTE professional, technical staff, FY2007-2008.
Measurement I. Funding secured for 4 FTE staff to support library technology plan and initiative,
and the necessary material, FY2007 -08.
5.2.Planned Technology Budget.
Source Plan Description Amount Year I
State Aid & 2.1 Outcome 1 40 PC additions for expanded Library I 69,000 I FY2007-8
Local Funds
Local Funds 5.1 Outcome 2 On site technology support l,OOO FY2007-8
Local Funds 2.1.3 Outcome 2 Lease one T3 Line l6,440 FY2007 -8
Local Funds 2.1.1 Outcome 3 Laserjet Printer Replacements 1,800 FY2007-8
Local Funds 5.1 Outcome 4 OCLC New Record Charges 6,200 FY2007-8
Local Funds 5.1 All Outcomes COALA, Unicorn, iBistro, Filtering 16,886 FY2007-8
Local Funds 4.5 Technical Support staff, I FTE @ $33/hr, 190,575 I FY2007-8
I
Support 44hrs/wk + 3 FT Technology Staff i
Local Funds 2.1.1 Outcome 3 Envisionware eCommerce Solution 10,240 FY2007 -8
Local Funds 2.1.1 Outcome 3 Coin-Op Machine i 3,000 FY2007-8 I
]3
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.
6.0.Plan Evaluation. The basic premise for the evaluation of this technology plan is the satisfactory
accomplishment of the mission critical, stated goals, objectives and outcomes, as demonstrated
through the analysis of the defined measurements. In addition, there are stated goals and/or
objectives that are considered mission critical in nature and noted for further consideration and
development. The measurements are designed to indicate change and/or growth in customer use,
quality and quantity of the service product and infrastructure improvements/enhancements. All
goals, objectives, outcomes and measurements are considered mission critical in nature and focus.
These are an indication of the needed improvements and enhancements which have been
determined to have a direct impact on public use of library technology and ease of access to
information. The key areas for review are public access to information impact; professional
development; available telecommunications, equipment and software; and, the acquisition of
appropriate funding to support the plan. The technology plan should be reviewed, evaluated and
updated each year by a staffteam; submitted to the City Commission for review and adoption; and,
forwarded to the State Library.
14
~
VI.-CONSENT AGENDA
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October I, 2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October IS, 2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November S, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
..,
0 C") -I
D Announcements/Presentations D City Manager's Report -J ===i-<
:t:oo -<0
NATURE OF D Administrative D New Business c:: c"') -r'1
c;)
AGENDA ITEM ~ D c..> rCD
Consent Agenda Legal 1"'10
- ?~-<
D Code Compliance & Legal Settlements D Unfinished Business -z
> ui-l
D Public Hearing D :x 0
Oz
\.0 -r'1
.. ..,CO
c.n - f'Tl
">
RECOMMENDATION: Motion to approve authorizing the Boynton Beach City Library to donate de-selected b~s a'rid~
audiovisual materials to the Friends of the Boynton Beach City Library. Revenues will be donated back to the Library and
used to purchase new library materials.
EXPLANA TlON: De-selected library materials are those titles that are unused or unwanted by library users, damaged or
contain outdated information. De-selection criteria is based on subject, appearance or condition, borrowing history and age of
the material. Weeding a library collection is a standard process in all libraries. Libraries de-select books on an ongoing basis,
which is also known as weeding a collection. Experts in the library field have done extensive research about weeding library
collections. [see Exhibit A]. They find that weeding:
. Increases book usage
. The collection is easier to use
. Saves patron and staff time
. Identifies current information more efficiently and effectively
PROGRAM IMP ACT: This would allow the Boynton Beach City Library to purchase new library materials for the
community.
FISCAL IMP ACT: Books have been fully depreciated. Their value to the city is $0. There is no expense to the City.
AL TERNA ~S' ~=ted book, to City W",ehou,", fm dL'PO""~
~eut Head', Signa""e ~ Signature
~ _ ""istau,t to City Manag", . ~
XI rl~
Dep ent Name ey / Fmance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
Full text EXHIBIT A Page 1 of2
The H.W. Wilson CompanylWilsonWeb
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TITLE: Readers Need Weeders
SOURCE: American Libraries 34 no10 80 D 2003
The magazine publisher is the copyright holder of this article and it is reproduced with permission. Further
reproduction of this article in violation of the copyright is prohibited. To contact the publisher: bttp://~.ala.org/
Will Manley
Librarianship has never been viewed as a glamorous way to make a living. Although the profession has its
share of capable leaders, there are no real celebrities the likes of infamous attorneys Johnnie Cochran or F. Lee
Bailey. Over the years our most famous librarians have been the directors of the Library of Congress. These men,
such as Archibald MacLeish, Daniel Boorstin, and James Billington, gained their notoriety largely for writing rather
than for library leadership.
Ours is a service profession that exists to offer support to other professions and occupations. Our work
emphasizes precision, organization, and dedication over creativity, vision, and genius. We are the people who
work in the shadows to provide the resources that others need to design rockets, develop artificial hearts, and
create literary masterpieces.
This is not to say that there are not a few pleasures to be derived from the painstaking process of organizing
the world's informational output and making it accessible to the masses. A smile on the face of a 3-year-old during
story hour, a sincere "thank you" from a reference patron who has been led to the exact piece of requested
information, and a compliment from a student who appreciates the convenience of the library's online services--
these are the everyday acknowledgments that fuel our professional fires.
I've always felt that the most obscure members in our tribe are the weeders. They are the true unsung heroes
of an unglorified profession. Who would want to be a weedet? The term itself is a turnoff. Can you think of a more
unpleasant form of human endeavor than weeding? With the possible exception of disposing toxic wastes and
removing asbestos from old buildings, there are few tasks more laborious than weeding. It is hard, backbreaking,
and frustrating work. You have to bend over for hours at a time and carefully tug at each errant dandelion and
chickweed to make sure that you're extracting the root as well as the stem.
While weeding a library collection bears little resemblance to weeding a lawn or garden, the term retains its
sweaty and unpleasant connotations even in the stacks. What librarian of sound mind volunteers for weeding
duty? I've never had a job applicant include on a resume that he or she is an expert weeder. Weeding is forever.
In four years, that just-shelved, shiny, new book on computer programming will be dog-eared, dirty, and obsolete.
But weeding has never been as important as it is now. To keep library collections useful, relevant, and
accurate, we need to constantly turn them over. Weeding an old book with outdated information is as vitally
important to a user as adding a new book with the latest research on a particular subject. For this reason,
weeding can no longer be a task that we reluctantly engage in every five or 10 years or whenever the shelves fill
up. The library that operates without an ongoing and systematic weeding strategy is not giving its users the
professional attention they should expect.
If weeding is so important, why is it so neglected? In addition to the physically unpleasant nature of weeding,
there are two reasons. First, weeding goes against our professional personality. We are packrats, not people who
throw things away. Traditionally, we see ourselves as the savers, the preservers, and the defenders of the written
word. Book burning is a professional sin. Second, we fear the political consequences of weeding. It's the hardest
thing in the world to explain to taxpayers why we are throwing away perfectly good books.
That's why it's good to keep your weeding program obscure and out of the public eye. Our little secret is that in
this rapidly changing world, the shelf life of an average book is not much greater than that of a fashionable shoe.
ADDED MATERIAL -
http://proxy.mul.missouri.edu:21 06/hww/results/results _single _ ftPES.jhtml 8/9/2007
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Full text Page 2 of2
WILL MANLEYhas furnished provocative commentary on the library profession for over 20 years. He is the
author of nine books on the lighter side of library science.
.
http://proxy.mul.missouri.edu:21 06/hww/results/results _single _ ftPES.jhtml 8/9/2007
Deselecting Library Materials
Quotation from Library Literature
"In all of our reseach, weeding by the suggested methods resulted in an increase in
circulation. Fewer selected volumes seemed to encourage more use."
Slote, Stanley J. Weeding Library Collections; Library Weeding Methods, 4th
edition, Libraries Unlimited, 1997, p. xix
"This process is as important as the other steps in collection development and one that
most libraries now engage in. Without an ongoing weeding program, a collection can
quickly become difficult to use, which are important issues for public and school
libraries."
Evans, G. Edward Developing Library and Information Center Collections, 5th
edition, Libraries Unlimited, 2005 p. 295
"Disposal takes several forms: exchange programs, Friends of the Library book sales,
or sale to an out-of-print dealer for credit against future purchases. Occasionally the
material goes into a recycling program. The result is that a user who may later request
a purged item will have to use interlibrary loan to secure a copy."
Evans, p.296
''''Weeding has never been as important as it is now. To keep library collections useful,
relevant, and accurate, we need to constantly turn them over. Weeding an old book
with outdated information is as vitally important to a user as adding a new book with the
latest research on a particular subject. For this reason, weeding can no longer be a
task that we reluctantly engage in every five or 10 years or whenever the shelves fill up.
The library that operates without an ongoing and systematic weeding strategy is not
giving its users the professional attention they should expect."
Manley, Will American Libraries,: December 2003, p. 80
"Weeding is a professional responsibility. It is what librarians in all types of libraries do.
Abdicating this responsibility degrades the appearance of the collection and creates the
opportunity to spread dangerous or misleading information. Much of the health and
nutrition information from the 1960s and 1970s has been found to be completely false.
Scientific facts have changed our perception of the world. Formats have disappeared
from use. The library media center collection should not be an interactive museum of
equipment, media, and information from past generations."
Dickinson, Gail "Crying Over Spilled Milk" Library Media Connection, April/May
2005, p. 24-26
-".""~'''''~.~~_il<' 7n.~.~,,;.."'i>...
VI.-CONSENT AGENDA
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October 1,2007 (Noon
D September 4, 2007 August 20,2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3. 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19, 2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA nON: Authorize the use of $1 ,000.00 to the Boynton Beach High School from Mayor Taylor's
Community Investment Fund.
EXPLANA nON: Commission approval is requested for allocation of $1,000.00 to the Boynton Beach High School to assist
Principal, Kathleen Perry in purchasing equipment which would aid in the teaching of reading and mathematics. The
equipment would provide instant "feedback" for the students and enable teachers to immediately address their needs.
PROGRAM IMP ACT: Allocation of funds will assist the above program.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1 I 10-5 11-95-47
Funds are budgeted for these types of activities. Each Commissioner has $ 15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use. ~
~
Department Head's Signature City Manager's Signature
Affint;2Manage' ~
M.. A v'h~
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 5, 2007
Requested by Mayor/Commissioner: Mayor Taylor
Amount Requested: $1,000.00
Recipient/Payee: Boynton Beach High School
Description of project, program, or activity to be funded: To assist Principal, Kathleen Perry
in purchasing equipment which would aid in the teaching of reading and mathematics. The
equipment would provide instant "feedback" for the students and enable teachers to
immediately address their needs.
Dated: 'j fs/() 7 By:/~ W~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $l5,000. $13,000 has been used to date by the requesting Member, leaving a
balance of available funds of $2,000. This request would bring the available amount down to
$l,OOO.
Accordingly:
;.{ There are funds available as requested
0 There are insufficient funds available as requested.
Dated: f)'jO? By: ct A..<-d....a.V~"'I.~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
s/ The proposed expenditure of funds will not result in improvement to private
property;
~ The recipient/payee provides services within the City of Boynton Beach;
cY The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
c:Y""Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: q - (0- 01 By-ivh,~
City Manager
S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
"",;.".c.~;,...o_'~,i<oI><,;~~~...:""*...,,,,,,..,,~,,,'..\.~.,,-,,.,-. ,
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July 9, 2007
City of
Boynton Beach To the Mayor and City Commissioners:
My reason for writing today is to ask you to consider donating a portion of your
Education and Youth discretionary funds to Boynton Beach High School for the purchase of necessary
Advisory Board classroom equipment. At the Boynton Beach Assembly Meeting, the general
consensus was that more effort should be made to interact with and assist the
principal of Boynton Beach High School. After several consultations with the
principal, Ms. Kathleen Perry, she requested our assistance in purchasing
Stephen Waldman equipment which would aid in the teaching of reading and mathematics. The
Chair equipment would provide instant "feedback" for the students and enable teachers
Mary Morera to immediately address their needs. Therefore, at the June 28th Education and
Vice Chair Youth Advisory Board meeting, we voted to donate $729 to Boynton Beach High
School for the purchase of a Panasonic Projector for the classroom. Attached is
Susan Buchanan information on the equipment that Ms. Perry has requested.
Board Member
Pamela Camel We have turned to you who have always been so generous with your donations of
Board Member discretionary funds to our Board. We hope that you will agree that meeting the
needs of Boynton Beach High School students is an appropriate way to spend
Hattie Miller some of your discretionary funds. Please make any checks out to Boynton Beach
Board Member High School.
Lori Wilkinson Thank you for your consideration.
Board Member
Robert Chiste Sincerely,
Student Board Member ,
"l(~h \J(LQ~~
Christine Hogenkamp
/,' ?'
Student Board Member Stephen Waldman, Chair
Education and Youth Advisory Board
The Education and Youth
Advisory Board exists to act
as a fact-finding and advisory
board on all issues pertaining
to the youth of the Boynton
Beach Community.
100 E. Boynton Beach Blvd., P.O. Box 310, Boynton Beach, FL 33425, (561) 742-6000
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PIIII' I
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. For regular classrooms
. 2000 lumens
. XGA native resolution (1024 x 768)
. Full connectivity for stereo DVD-
VCR
. Connect 2 PCs
. Built-in 1 watt speaker
. Mini-Jacks for audio in and audio
out
. 3 year warranty on projector
. 1 year warranty on bulb
. Free loaner from Panasonic while
unit is receiving warranty service ? 1I,(,~IS.,l
Installation: By School
Price: $ 729.00
~ .,,1
Probable Vendor: Smiley's A V ,s.'" l'
Additional Information
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dnslrudion ( PS I<r I tine Hem :;; 97 -!UO I
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. Receiver is plug-n-play via USB
. Sets include carrying case
. True ExamView integration
. On-the-fly integration
. Question Types
0 Decimals
0 Fractions
0 Multiple Choice
0 Numeric
0 True/False
0 Self-paced
0 Estimations
. Free company training with purchase of
five or more units
Installation: By School - IT Customer Support will
be creating a RIP
Price per each for the first 20 sets:
24 pad set - $ 2260.00
32 pad set - $ 3020.00
40 pad set - $ 3770.00
Price per each for sets 21 plus: ...
24 pad set - $ 2235.00
32 pad set - $ 2995.00
40 pad set - $ 3745.00
Set count is cumulative. So, if you order 10 of
one set and 5 of another and 5 of another, you
will now earn the $25 discount beginning on your
21 st purchase regardless of the set type you pick.
Discount is shown on. line 100 of the spreadsheet.
Probable Vendor: elnstruction
Additional Information
f'rt,' Df
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. For general classroom use
. 16x digital zoom
. Captures up to 10.5" X 13.511
. One-touch Auto Focus
. XGA resolution
. Goose neck design
. 6ft. USB Cable
. 10ft. USB Extension Cable (shipped
separately)
. 5-year warranty
Installation: Available for purchase. If installation
is not purchased, then the school must do
installation. RIP currently available. Updated
Price: $ 511.29 for'New
Probable Vendor: Model
Doc Camera - Troxell Communications
USB Extension - GovConnedion
Additional Information
,."..~~,.~_,.,'",,,,,,',,",,,"",.;;,,,,"~,,,,,,.,",,..',,.,'.''''').',~";",,,..,,,,,~",,...,,,;.,,"__...._~",,,,,,,,,,,,,,,,..,.,,<,c,
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. Bluetooth wireless technology
. Rechargeable battery lasts 40 hours
between charges
. Have up to 7 per room
. Includes the Interwrite Suite of software
. 3 year warranty
. Receiver and School Pad must be configured
to work together
Installation: Available for purchase. If installation
is not purchased, then the school must do
installation. RIP currently available.
Price: $ 544.00
Probable Vendor: CompuTrac
Additional Information
VI.-CONSENT AGENDA
ITEM G.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3,2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D Announcements/Presentati ons D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,OOO.OO for Boynton Beach Head Start Program from Mayor Taylor's
Community Investment Funds.
EXPLANA TION: Commission approval is requested for allocation of $ 1,000.00 for the Boynton Beach Head Start
Program.
PROGRAM IMP ACT: Allocation of funds will assist the above program.
FISCAL IMP ACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES:
~
Department Head's Signature City Manager's Signature
Assistant to City Manager ~
Department Name ~ ~ _,;4:. V...... .-....
Ity Attorney / Fmance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 5, 2007
Requested by Mayor/Commissioner: Mayor Taylor
Amount Requested: $1,000.00
Recipient/Payee: Boynton Beach Head Start Program
Description of project, program, or activity to be funded: Allocation of funds will assist the
above program.
Dated: Cf/5/0? By:/~ tJ~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $l5,000. $l4,000 has been used to date by the requesting Member, leaving a
balance of available funds of $1 ,000. This request would bring the available amount down to
$0.
Accordingly:
,f. There are funds available as requested
0 There are insufficient funds available as requested.
/)
Dated: q/f:.)O? By: &~V~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
B"" The proposed expenditure of funds will not result in improvement to private
property;
~ The recipient/payee provides services within the City of Boynton Beach;
CJ...-"" The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
O/'Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: 1/ b( 07 BY:-Wu..~_
.
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM H.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5,2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION: Authorize the use of $3,000.00 for the Police Athletic League from Commissioner McCray's
Community Investment Funds.
EXPLANA TION: Commission approval is requested for allocation of $3,000.00 for the Police Athletic League Programs.
PROG RAM IMP ACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
ALTERNATIVES: Decline to authorize the requested use.
Department Head's Signature ~
City anager's Signature
Assistant to City Manager ~
Department Name ~~yy -~~- ~
City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September ll, 2007
Requested by Mayor/Commissioner: Commissioner McCray
Amount Requested: $3,000.00
Recipient/Payee: Police Athletic League
Description of project. program, or activity to be funded: Allocation of funds will assist the
above program.
Dated: 7/;1 /L'~ /~ ML
~' ,- I ! f
By: / O-M"I..- L~ t '
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $ll,206.25 has been used to date by the requesting Member, leaving
a balance of available funds of$3,793.75. This request would bring the available amount
down to $793.75.
Accordingly:
i:i There are funds available as requested
0 There are insufficient funds available as requested.
Dated: ..,1,107 BY:c?(:, ""'-~ L/~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
rc/ The proposed expenditure of funds will not result in improvement to private
property;
w/ The recipient/payee provides services within the City of Boynton Beach;
r/ The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
~Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated p}ose.
cr' BY~#~
Dated: - 11-- (jl
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
"''',,;;i>.;;..;.~'~'"'' ,iI'....~.... ~-~",,"p;""'''iliit ~'",~;.oj'~:""~:",,.-,
VI.-CONSENT AGENDA
ITEM I.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October 1,2007 (Noon
D September 4,2007 August 20,2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2,2007 September 17,2007 (Noon) D December 4,2007 November 19, 2007 (Noon)
D Announcements/Presentations D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION: Authorize the use of $2,000.00 for the Police Athletic League from Commissioners McKoy's
Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of $2,000.00 for the Police Athletic League to help
defray general expenses for operating PAL programs.
PROGRAM IMPACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-5 11-95-47
Funds are budgeted for these types of activities. Each Commissioner has $ I 5,000 in Community Investment Funds to allocate
subject to Commission approval.
ALTERNATIVES: Decline to authorize the requested use. k
-
Department Head's Signature City Manager's Signature
Assistant to City Manager
cd: /V- cic, 1/__.1 - -~
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 14, 2007
Requested by Mayor/Commissioner: Commissioner McKoy
Amount Requested: $2,000.00
Recipient/Payee: Police Athletic League
Description of project, program, or activity to be funded: Allocation of funds will assist the
above program with general expenses for operating PAL programs.
Dated: r h'l /o? By:~~ UJ~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $8,000 has been used to date by the requesting Member, leaving a
balance of available funds of $7,000. This request would bring the available amount down to
$5,000
Accordingl y:
~here are funds available as requested
0 There are insufficient funds available as requested.
Dated: Cf / J 'II hI By: c?fo ~ cR-~ V~~.r :~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
r:{ The proposed expenditure of funds will not result in improvement to private
property;
~ The recipient/payee provides services within the City of Boynton Beach;
~ The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
r:Y" Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: g -( ) - cr7 By: ~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 2 I, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$2,000.00 for the MAD DADS of Greater Boynton Beach from
Commissioner McKoy's Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of$2,000.00 for the MAD DADS of Greater Boynton
Beach to be used to support their programs.
PROGRAM IMPACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use.
JLn, -
Department Head's Signature City Manager's Signature
""deity Manage,
,,,,.-Ac: V~
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM. DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 14, 2007
Requested by Mayor/Commissioner: Commissioner McKoy
Amount Requested: $2,000.00
Recipient/Payee: MAD DADS of Greater Boynton Beach, Inc.
Description of project, program, or activity to be funded: Allocation of funds will assist the
above program.
Dated: 7 htf fa? By: ~ W'~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $10,000 has been used to date by the requesting Member, leaving a
balance of available funds of $5,000. This request would bring the available amourIt down to
$3,000
Accordingly:
~here are funds available as requested
Dated: o There are insufficient funds available'duesred.
9/)"11- 'I By: ~ ;fe, V~.....a...-<-
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
r/ The proposed expenditure of funds will not result in improvement to private
property;
r:f" The recipient/payee provides services within the City of Boynton Beach;
tv The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
a7""'Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: q -q, 01 By: ~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM K.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\'l
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15, 2007 (Noon)
~ September 18,2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17, 2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of $2,000.00 for the Boynton Regional Symphony Orchestra from Commissioner
McKoy's Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of$2,000.00 for the Boynton Regional Symphony
Orchestra.
PROGRAM IMP ACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1 I 10-51 1-95-47
Funds are budgeted for these types of activities. Each Commissioner has $ I 5,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use.
~ -
Department Head's Signature City Manager's Signature
4 to City Mmgo<
'" ...-c..... of4 V Il-<- .... --~
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM,DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 14,2007
Requested by Mayor/Commissioner: Commissioner McKoy
Amount Requested: $2,000.00
Recipient/Payee: Boynton Regional Symphony Orchestra
Description of project, program, or activity to be funded: Allocation of funds will assist the
above program.
Dated: 'j j'lJd? By:~ t,J~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member ofthe Commission
listed above is $15,000. $12,000 has been used to date by the requesting Member, leaving a
balance of available funds of $3,000. This request would bring the available amount down to
$1,000
AcCOrdingl~
There are funds available as requested
o There are insufficient funds available2uested. L ~ ----c..-
Dated: r!/t.I/CJ? By: O~ -;}:.a 1/1'1
, Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
VThe proposed expenditure of funds will not result in improvement to private
property;
~The recipient/payee provides services within the City of Boynton Beach;
VThe project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
B/Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: ~ --I 7 -(;7 By: ~
City Manager
S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM L.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20,2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,OOO.OO for the Boynton Beach High School from Commissioner McKoy's
Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of $1 ,000.00 for the Boynton Beach High School to
assist Principal, Kathleen Perry in purchasing equipment which would aid in the teaching of reading and mathematics. The
equipment would provide instant "feedback" for the students and enable teachers to immediately address their needs.
PROGRAM IMPACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
ALTERNATIVES: Decline to authorize the requested use.
~. ~
Department Head's Signature City Manager's Signature
d to c;ty Maoage<
'r- cJ..tt,V'"............ ~
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 14,2007
Requested by Mayor/Commissioner: Commissioner McKoy
Amount Requested: $1,000.00
Recipient/Payee: Boynton Beach High School
Description of project, program, or activity to be funded: To assist Principal, Kathleen Perry
in purchasing equipment which would aid in the teaching of reading and mathematics. The
equipment would provide instant "feedback" for the students and enable teachers to
immediately address their needs.
Dated: '1//'//01 By:~ tJ~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member ofthe Commission
listed above is $15,000. $14,000 has been used to date by the requesting Member, leaving a
balance of available funds of $1 ,000. This request would bring the available amount down to
$0.
Accordingly:
~here are funds available as requested
0 There are insufficient funds available as requested.
Dated: t:f I Ivl OJ By: cl. ~ i/...4 V~-4 ~ ~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
e/ The proposed expenditure of funds will not result in improvement to private
property;
r:;t/ The recipient/payee provides services within the City of Boynton Beach;
rV The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
~ Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: 9-1)- (j) By: ~ ~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
July 9, :)007
City of
Boynton Beach To the Mayor and City Commissioners:
My reason f()r writing today is to ask you to consider donating a portion of your
Education and Youth discretionary funds to Boynton Beach High School for the purchase of necessary
Advisory Board classroom equipment. At the Boynton Beach Assembly Meeting, the general
consensus was that more effort should be made to interact with and assist the
principal of Boynton Beach High School. After several consultations with the
principal, Ms. Kathleen Perry, she requested our assistance in purchasing
Stephen Waldman equipment which would aid in the teaching of reading and mathematics. The
Chair equipment would provide instant "feedback" for the students and enable teachers
Mary Morera to immediately address their needs. Therefore, at the June 28th Education and
Wee Chair Youth Advisory Board meeting, we voted to donate $729 to Boynton Beach High
School for the purchase of a Panasonic Projector for the classroom. Attached is
Susan Buchanan information on the equipment that Ms. Perry has requested.
Board Member
Pamela Camel We have turned to you who have always been so generous with your donations of
Board Member discretionary funds to our Board. We hope that you will agree that meeting the
needs of Boynton Beach High School students is an appropriate way to spend
Hattie Miller some of your discretionary funds. Please make any checks out to Boynton Beach
Board Member High School.
Lori Wilkinson Thank you for your consideration.
Board Member
Robert Chiste Sincerely,
Student Board Member ,
'~41L \ Qk
\,\,r, ',~
Christine Hogenkamp .....v(,<... '
i./
Student Board Member Stephen Waldman, Chair
Education and Youth Advisory Board
The Education and Youth
Advisory' Board exists to act
as a fact-finding and advisory'
board on all issues pertaining
to the YOllth o{the Boynton
Beach Community.
100 E. Boynton Beach Blvd., P.O. Box 310, Boynton Beach, FL 33425, (561) 742-6000
..4::- I .
~ 1~
r-h -- -~~- ---- --~--- --- - -- ~ ---- --- -~-- 1- - - - - - - - - ~ . -- -. -
. For regular classrooms
. 2000 lumens
. XCA native resolution (1024 x 768)
. Full connectivity for stereo DVD-
VCR
. Connect 2 PCs
Built-in 1 watt speaker -~
. .~
. Mini-Jacks for audio in and audio
out ..... -lf~~"'~,;'l":.zt:~_ . '~. . E~,"
. 3 year warranty on projector
. 1 year warranty on bulb
. Free loaner from Panasonic while
unit is receiving warranty service ?1J'(,~AS.cl
Installation: By School
Price: $ 729.00 ~ .", I l'
Probable Vendor: Smiley's A V
Additional Information ~,4':'"
r..1k 1 &..~
I' ~,U.-
#- 7.-
,- ~;Ol:. (T!
l----~~ - _r____ _~_" _ ~ _ . ___ - ~ ~--~ ~ .~ . - ~
j
. Receiver is plug-n-play via USB
. Sets include carrying case
. True ExamView integration
. On-the-fly integration
. Question Types
0 Decimals
0 Fractions
0 Multiple Choice
0 Numeric
:) True/False
0 Self-paced
0 Estimations
. Free company training with purchase of
five or more units
Installation: By School - IT Customer Support will
be creating a RI P
Price per each for the first 20 sets:
24 pad set - $ 2260.00
32 pad set - $ 3020.00
40 pad set - $ 3770.00
Price per each for sets 21 plus:
24 pad set - $ 2235.00
32 pad set - $ 2995.00
40 pad set - $ 3745.00
Set count is cumulative. So, if you order 10 of
one set and 5 of another and 5 of another, you
will now earn the $25 discount beginning on your
21 st purchase regardless of the set type you pick.
Discount is shown on line 100 of the spreadsheet.
Probable Vendor: elnstruction
Additional Information
~ 3 r((itJ~
[)C>~
( ~ca-
. - ~~ ---... -~ - ----~ -- + ,--- . -- -- . - -- -- . .
i
. For general classroom use
. 16x digital zoom
. Captures up to 10.5" X 13.5"
. One-touch Auto Focus
. XGA resolution
. Goose neck design
. 6ft. USB Cable
. 10ft. USB Extension Cable (shipped
separately)
. 5-year warranty
Installation: Available for purchase. If installation
is not purchased, then the school must do
installation. RIP currently available. Updated
Price: $ 511.29 for New
Probable Vendor: Model
Doc Camera - Troxell Communications
USB Extension - GovConnection
Additional Information
i
d'V ~ 1
? . -.e.1
f(( ~
~. - - ~ - ~ -~~ ~~._----- .---~.~------~-._~- ---- -- -- ~- - -. ~ ~- - - - ~ - - -- ~
.
. Bluetooth wireless technology
. Rechargeable battery lasts 40 hours
between charges
. Have up to 7 per room
Includes the Interwrite Suite of software .
.
. 3 year warranty
. Receiver and School Pad must be configured
to work together
Installation: Available for purchase. If installation
is not purchased, then the school must do
installation. RIP currently available.
Price: $ 544.00
Probable Vendor: CompuTrac
Additional Information
VI.-CONSENT AGENDA
ITEM M.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October 1,2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA nON: Authorize the use of $1 ,300.00 for the Caridad Center from Vice Mayor Rodriguez's Community
Investment Funds.
EXPLANA nON: Commission approval is requested for allocation of $1 ,300.00 for the Caridad Center to assist all low
income families for free health services.
PROGRAM IMPACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1 110-51 1-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use.
}~
Department Head's Signature City Manager's 'signature
~,tant to City Mmg"
Department Name _ "-~ V'_~~
Ity Attorney / Fmance
S\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
I
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 1 7, 2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,300.00
Recipient/Payee: Caridad Center
Description of project, program, or activity to be funded: Allocation of funds will assist the
above center to assist all low income families for free health services.
Dated: 9 t 7!en By:,~~ w~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $6,300 has been used to date by the requesting Member, leaving a
balance of available funds of $8,700. This request would bring the available amount down to
$7,400.
Accordingly:
~here are funds available as requested
D There are insufficient funds available as requested.
J
Dated: ~ \ Y 0'1 By: (7')0 .v-,s-1.c... \I~.... '..J ~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
riiI' The proposed expenditure of funds will not result in improvement to private
property;
fA' The recipient/payee provides services within the City of Boynton Beach;
D The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
~ Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: '1-1 l6 ~()1 BY:~~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM N.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October 1,2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D Announcements/Presentati ons D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,OOO.OO for the CDC Peacemaker Youth Program from Vice Mayor
Rodriguez's Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of$I,OOO.OO to the Boynton Beach Faith Based CDC to
assist in funding the CDC's Peacemaker Youth Program, which works in partnership with Galaxy and Poinciana Elementary
Schools.
PROGRAM IMPACT: Allocation of funds will assist the above programs.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-11 10-51 1-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERN A TIVES: Decline to authorize the requested use. ~Me
Department Head's Signature
;;;rt to City Manage<
t' "- ~4 (I",.c... ~ <..-........
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
.J..
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 17,2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,000.00
Recipient/Payee: CDC Peacemaker Youth Program
Description of project, program, or activity to be funded: Allocation of funds will assist the
Boynton Beach Faith Based CDC Peacemaker Youth Program which works in partnership
with Galaxy and Poinciana Elementary Schools.
Dated: Cj //7 jo') By: r~ &~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $7,600 has been used to date by the requesting Member, leaving a
balance of available funds of $7,400. This request would bring the available amount down to
$6,400.
AcCordingl~
, There are funds available as requested
0 There are insufficient funds available as requested.
Dated: Cfl'Y/o'1 By: citl ~/.e.. V,).-- -...-<..
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
uv'The proposed expenditure of funds will not result in improvement to private
property;
ri/ The recipient/payee provides services within the City of Boynton Beach;
rV'The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
VProper safeguards will be implemented to assure that the public funds being
Dated: appropriated will be used for the stat~
q-\~-()l By:
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
~
BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION
Dear Mayor Taylor, January 3, 2007
Peacemakers is an after school program that reaches out to at-risk, disadvantaged youth within the
Heart of Boynton and surrounding oommunities. The Boynton Beach Faith Based Community
Development Corporation Is the parent organization (SOlc3) of the program and it is held at two of
the local elementary schools within the Heart of Boynton: Poinciana and Galaxy Elementary. The pilot
year was 2003 and the program has been proudly serving the youth and families of these
oommunities every year since, to Indude the present.
Students in grades 3 - 5 are referred to the program by the recommendation of teachers in the
aforementioned grades; twenty children are selected from each school for a total of forty
children. The primary goal of the program is to Improve the academic and' behavioral perfonnance of
the students. This goal is achieved with the assistance of.dedicated staff members which include a
project coordinator, project manager, an aide, and six certified teachers.
The morning portion of the program oonslsts of a mentoring session at breakfast with the children
which is fadlitated by the. program coordinator, program manager and rommunlty volunteers. The
program begins at 2 pm and ends at 4pm on Monday - Thursday. Once the students are released
from school, they are given a one hour recreation/snack period. Then they are taken Into classrooms '
in their respective grades to rec:eJve a one-hour tutorial session. Upon <;:ompletlon of tutorlngl the
staff drtver transports t:hestudents to their individual homes. On Mon and Wed the program is.held at
~Iaxyr arid on Tuesday and Thursday the program Is held at PoinQana. , qn Fridays the two schools
are brought together felt an event called "Fun FrIday". The a~ on these days oonsist of
organized sporting ~ventsl dance and movement rOutlnesl and p/zzaj)artles, and an oo:aslonalguest
student
The success of the program is evidenced by the Improvement of the students' grades, FeAT scores,
and SRI (Standard Reading Inventory). Further evidence is seen in the improvement of social
interaction and behaviorl with the students having fewer referrals and office visits. The $tUdents also
benefit from a number of enrichment actMtles such as field triPSI cultural awareness, and most
recently partlclpatlng In the' annual Boynton Beach Chrlsbnas Parade.
POST OFFICE BOX 337 -BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
PH9NE (561)752-0303 - FAX (561) 752-0302
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM O.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon,) D October 16, 2007 October I, 2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3,2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$584.00 for the Save Old Boynton High from Vice Mayor Rodriguez's
Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of$584.00 for the Save Old Boynton High program
which is a 501 C qualified not-for-profit organization.
PROGRAM IMPACT: Allocation of funds will assist the above with program.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use.
~
Department Head's Signature City Manager's Signature
Assistant to City Manager
~ ~ ;;(c., V~
Department Name V'" City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
-"
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 17,2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $584.00
Recipient/Payee: Save Old Boynton High
Description of project, program, or activity to be funded: Allocation of funds will assist the
in saving the Old Boynton Beach High School.
Dated: 9/;} Iu I) By: ~ Cu~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $11,200 has been used to date by the requesting Member, leaving a
balance of available funds of $3,800. This request would bring the available amount down to
$3,216.
Accordingl y:
'/ There are funds available as requested
0 There are insufficient funds available as requested.
Dated: cr/rl!o'T By: ~AA-L, 1/ .L~ ..._~
Finance Director
Part III- Eligibility Evaluation (to be completed by City Manager)
~ The proposed expenditure of funds will not result in improvement to private
property;
'd' The recipient/payee provides services within the City of Boynton Beach;
19'" The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
9'" Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: ~-l'b-<F) BY:~
City Manager --
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
ITEM P.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6,2007 (Noon,) D October 16, 2007 October 1,2007 (Noon
D September 4,2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20,2007 November 5,2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,300.00 for the Woman's Club from Vice Mayor Rodriguez's Community
Investment Funds.
EXPLANA TlON: Commission approval is requested for allocation of $1 ,300.00 for the Woman's Club to assist the General
Maintenance Fund.
PROGRAM IMPACT: Allocation of funds will assist the above.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TlVES: Decline to authorize the requested use.
ir2 ~
Department Head's Signature City Manager's Signature
~t to City Maoago<
Department Name M.. jC\. ~
City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC
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EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 17, 2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,300.00
Recipient/Payee: Woman's Club
Description of project, program, or activity to be funded: Allocation of funds will assist the
Woman's Club General Maintenance Fund.
Dated: r; j; 7/o? By:~ W~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $9,900 has been used to date by the requesting Member, leaving a
balance of available funds of $5, 100. This request would bring the available amount down to
$3,800.
AcCording~
There are funds available as requested
0 There are insufficient funds available as requested.
Dated: cr G:tJ.01 BY:_~8 d....~_V~~
mance Dir ctor
Part III- Eligibility Evaluation (to be completed by City Manager)
0 The proposed expenditure of funds will not result in improvement to private
property;
WI"" The recipient/payee provides services within the City of Boynton Beach;
iY'The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
~Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: '1-\'V-(J7 By: ~
. y Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\8LANK FORM REVISED05-
06.doc
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM Q.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4,2007 August 20,2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4,2007 November 19,2007 (Noon)
D AnnouncementslPresentati ons D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,300.00 for the Poinciana Elementary School, Observatory Fund from Vice
Mayor Rodriguez's Community Investment Funds.
EXPLANA TION: Commission approval is requested for allocation of $ I ,300.00 for the Poinciana Elementary School,
Observatory Fund.
PROGRAM IMPACT: Allocation of funds will assist the above with program.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
ALTERNATIVES: Decline to authorize the requested use.
Department Head's Signature iika~
;;;;;~ City Manag"
AA- ck V~
Department Name City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
f)
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 18, 2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,300.00
Recipient/Payee: Poinciana Elementary School, Observatory Funds
Description of project, program, or activity to be funded: Allocation of funds will assist the
above program.
Dated: 'I t ~J(J? By:/~W~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $13,084 has been used to date by the requesting Member, leaving a
balance of available funds of $1 ,916. This request would bring the available amount down to
$616.00.
AcCordingl~
There are funds available as requested
0 There are insufficient funds available as requested.
Dated: '!/'~/O{ By: ~AA-ot. V~
mance DIrector
Part III- Eligibility Evaluation (to be completed by City Manager)
~ The proposed expenditure of funds will not result in improvement to private
property;
if The recipient/payee provides services within the City of Boynton Beach;
gV The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
g..--'Proper safeguards will be implemented to assure that the public funds being
Dated: appropriated will be used for the st~
cr - I t3 -- 0 ) By:
City Manager -
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
To: All Sti: ff, Poinciana Elementary
From: Dr. Ste phen Schiff
RE: Fundi: 19 for the Observational and Robotic Observatory Program
Date: Septen ,ber 12, 2007
It has been cal.ed to my attention that many members of the staff are unaware of
the fact that yesterday the funding for our observatory project was denied by both ING
and the Palm Beach Education FOWldation.
"Eyes on the ~ kies: Developing an Observational and Robotic Observatory
Program," will be a cl10perative venture between the Poinciana Elementary School
Planetarium and Astr. ,nomy classes at Boynton Beach Community High School. When
completed, the Poinci ll1a Planetarium Observatory will be linked over the internet with
Boynton Beach COlm mnity High School so that both student populations will be able to
access the Mead LX2 )0 computerized telescope, twenty-four hours a day, seven days a
week for CCD imagir g and video observations ofthe sky. The observatory will be
utilized by the third, f )UIth and fifth grade planetarium concentration classes for
observational and CC ) imaging ofthe moon, planets, stars and Messier objects, as well
as, long term projects like variable star studies and Jupiter moon orbital path mapping.
On the high s( hoollevel, observational and robotic sessions are being planned for
astronomy students. '/hen our proposal "Eyes on the Skies: Developing an
Observational and Rc botic Observatory Program" is funded, our state-of-the-art Mead
LX200 computerized telescope and its pier will be permanently housed in its own 10-foot
observatory in the cOllrtyard at Poinciana Eleme11lary School. Up until now, this
telescope has not bee: 11.ltilized to its utmost potential, as this piece of equipment is very
heavy and takes an h(ur to set up and an hour to take down after an observing session.
The observatory dom ~ will be fully automated and will accept computer commands to
open the slit or slew i 1 any direction a full 360 degrees, affording a view ofthe entire
sky, twenty-four how s a day, seven.days a week. In case of power faihrre, the dome can
be operated manually, Our new observatory is computerized so it can find any celestial
object in the sky by f rst entering the R.A. & Dec. coordinates, and then giving the
command to find! Bllt, what makes this a great addition to our astronomy program. is that
you don't have to sta , up late to accomplish your observing schedule. The observational
telescope is also a rol,otic telescope, in that you can program the observatory dome and
the telescope to take :::CD images, digital photos and video anytime during the day or
night without being i 1 school. Both Poinciana and Boynton Community will have the
ability to program thl' evening's observing schedule for any night, weeks in advance.
As a magnet: ,chool of mathematics, science and technology, an Observational
and Robotic Observa tory would be a wonderful addition to the current program we offer
our students. We arE extremely fortnnate that an observatory dome has been made
available to us at SUC) a reasonable price. We believe that the funding of this project is
G0 3Si'\1d Ad'\11N3W3l3 '\1N'\118NIOd LP5LP9EI9S; H:ll L00G!81/50
particularly appropri lte, as it serves both Poinciana Elementary and Boynton Community
High School as a vet ide for the academic strengthening and growth of our students.
The Oct. 1st ,eadline for purchase of O\.lr observatory dome will soon be upon us.
As of now I am abou : $600 short of the $2,000 required to make this purchase a reality. I
would appreciate an} donations from that could be made on behalf of this project Any
help that anyone cou~ d give toward this effort would be appreciated,
Thanks,
Steve
E0 39'v'd ^~'v'lN3W3l3 'v'N'v'I8NIOd LP5L p9E19g 1P: 11 L00(;/81/50
VI.-CONSENT AGENDA
ITEM R.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17, 2007 (Noon) o December 4,2007 November 19, 2007 (Noon)
D Announcements/Presentations D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorize the use of$I,300.00 for the Boynton Beach High School from Vice Mayor Rodriguez's
Community Investment Funds.
EXPLANA TION: Commission approval is requested for allocation of $1 ,300.00 for the Boynton Beach High School to
assist Principal, Kathleen Perry in purchase of necessary classroom equipment.
PROGRAM IMPACT: Allocation of funds will assist the above board with programs.
FISCAL IMP ACT: (Include Account Number where funds will come from) 001-11 10-5 I 1-95-47
Funds are budgeted for these types of activities. Each Commissioner has $15,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use. ilL--
Department Head's Signature City Manager's Signature
Assistant to City Manager
Department Name dt(J ....- J..... ,V ......-.----
City A orney / Fmance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
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'-
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 17, 2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,300.00
Recipient/Payee: Boynton Beach High School
Description of project, program, or activity to be funded: Allocation of funds will assist
Principal, Kathleen Perry in purchasing necessary classroom equipment.
Dated: CJ l7 J en By:r a-....-- &~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member ofthe Commission
listed above is $15,000. $8,600 has been used to date by the requesting Member, leaving a
balance of available funds of $6,400. This request would bring the available amount down to
$5,100.
Accordingl~
There are funds available as requested
0 There are insufficient funds available as re
Dated: t:t I ~ /01 By:
Part III- Eligibility Evaluation (to be completed by City Manager)
(J/ The proposed expenditure of funds will not result in improvement to private
property;
~ The recipient/payee provides services within the City of Boynton Beach;
V The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
V Proper safeguards will be implemented to assure that the public funds being
Dated: appropriated will be used for the stat~
q-\ ~ ~O' By:
City Manager '
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
1" ~
July 9, 2007
City of
Boynton Beach To the Mayor and City Commissioners:
My reason for writing today is to ask you to consider donating a portion of your
Education and Youth discretionary funds to Boynton Beach High School for the purchase of necessary
Advisory Board classroom equipment. At the Boynton Beach Assembly Meeting, the general
consensus was that more effort should be made to interact with and assist the
principal of Boynton Beach High School. After several consultations with the
Stephen Waldman principal, Ms. Kathleen Perry, she requested our assistance in purchasing
equipment which would aid in the teaching of reading and mathematics. The
Chair equipment would provide instant "feedback" for the studel).ts and enable teachers
Mary Morera to immediately address their needs. Therefore, at the June 28th Education and
Vice Chair Youth Advisory Board meeting, we voted to donate $729 to Boynton Beach High
School for the purchase of a Panasonic Projector for the classroom. Attached is
Susan Buchanan information on the equipment that Ms. Perry has requested.
Board Member
Pamela Camel We have turned to you who have always been so generous with your donations of
Board Member discretionary funds to our Board. We hope that you will agree that meeting the
needs of Boynton Beach High School students is an appropriate way to spend
Hattie Miller some of your discretionary funds. Please make any checks out to Boynton Beach
Board Member High S cho 0 1.
Lori Wilkinson Thank you for your consideration.
Boar:d Member
Robert Chiste Sincerely,
Student Board Member r
//'~~ CJ(~~~
Christine Hogenkamp
i/
Student Board Member Stephen Waldman, Chair
Education and Youth Advisory Board
The Education and Youth
Advisory Board exists to act
as a fact-finding and advisory
board on all issues pertaining
to the youth of the Boynton
Beach Community.
100 E. Boynton Beach Blvd./ P.O. Box 310/ Boynton Beach/ FL 33425/ (561) 742-6000
VI.-CONSENT AGENDA
ITEM S.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
D August 2 I, 2007 August 6, 2007 (Noon.) D October 16,2007 October I, 2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15, 2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon)
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19,2007 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION: Authorize the use of $1 ,300.00 for the Boynton Isles Neighborhood Association from Vice Mayor
Rodriguez's Community Investment Funds.
EXPLANATION: Commission approval is requested for allocation of$I,300.00 for the Boynton Isles Neighborhood
Association to assist HOA in cleaning canal which is publicly owned.
PROGRAM IMPACT: Allocation of funds will assist the above HOA with the cleaning of the canal.
FISCAL IMP ACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $ I 5,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use. Jdko -
- \
Department Head's Signature eM' S.,
Ity anager s tgnature
Assistant to City Manager
Department Name ~/-\-~ V~ '-
City Attorney / Finance
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM DOC
'",
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: September 18,2007
Requested by Mayor/Commissioner: Vice Mayor Rodriguez
Amount Requested: $1,300.00
RecipientlPayee: Boynton Isles Neighborhood Association
Description of project, program, or activity to be funded: Allocation of funds will assist the
above homeowners association in cleaning the canal.
Dated: .'1 II ~ /O? By: ~ &.)jL..I-
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $15,000. $11,784 has been used to date by the requesting Member, leaving a
balance of available funds of $3,216. This request would bring the available amount down to
$1,916.
Accordinglv
, There are funds available as requested
0 There are insufficient funds available as requested.
Dated: q I IV lei By: ~441/'" -.-<
mance DIrector
Part III- Eligibility Evaluation (to be completed by City Manager)
a' The proposed expenditure of funds will not result in improvement to private
property;
B""" The recipient/payee provides services within the City of Boynton Beach; \40P>..
if The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
fiT Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
Dated: q-Ib-Ol By ~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
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September 17, 2007
Mr. Jose Rodriguez Vice-Mayor
City of Boynton Beach
100 East Boynton Beach Blvd. 33435
Dear Mr. Rodriguez:
We have identified a projects within the neighborhood and your
district and are requesting your support.
Homeowners who pay higher taxes to live on the water do not have
24/7/365 access to the water areas within three of our canals. These
canals need to be dredged. At low tide there is less than six inches
of water under some boats, and homowners are unable to get their
boats off lifts unless the tide is high enough to get the needed
clearance. The City contributes to the fill and problem by having
water and sand run-off dumped into the canals.
We recognize that you live in our neighborhood, but, where you
live is not impacted by this condition so you will not benefit from
any funds contributed to this project.
Jeff Lis
President, Boynton Isles Neighborhood Assoc.
I
Bressner, Kurt
From: Livergood, Jeffrey
Sent: Tuesday, September 18, 2007 11 :02 AM
To: Bressner, Kurt
Cc: Kelley, David
Subject: Boynton Isles Canals
Attachments: Picture (Device Independent Bitmap)
Kurt,
Dave Kelley and I have researched two plats to try to determine ownership for the three finger canals in Boynton Isles. We
found the following plats:
1. Boynton Isles, platted in 1957
2. Boynton Isles, Plat 2, platted in 1983
The 1957 plat clearly identifies that "the owner does dedicate also to the public, as public navigable waterways, the Canals
as shown hereon."
The 1983 plat is for a portion north of the northerly canal off Kenner / 7th. This plat states that "Maintenance of the canal is
the responsibility of the Homeowner's Association." The problem with this is that the canal referenced was not included in
the plat boundary so this really has no validity.
So, we must revert back to the 1957 plat of Boynton Isles. This plat, as noted, dedicated the canals to the public. This is
very generic because the public can mean many entities. Interestingly, the plat was signed not only by the City but it also
has a signature block for the Chairman of the Board of County Commissioners and a signature block for the County
Engineer. Not sure if this correlates to County ownership or responsibility for canal maintenance.
Dave noted to me that historically, the FDEP has assumed responsibility for navigable waterways and the Corps of
Engineers controls the Intracoastal Waterway. The referenced canals tie into only the Intracoastal.
Essentially, from an Engineering and Platting perspective, Dave and I are not quite sure which public agency is the
beneficiary of the canal dedication in 1957. If one includes only those public agencies signatory to the plat, than by process
of elimination then either the County or the City are the canal owners. It could very well be that the County signed this plat
for this project located within the City for this very reason. County Commission minutes prior to 1999 are not on-line so I
was unable to research those documents.
I also researched City Commission meeting minutes. In 1973 there was discussion during public audience about canal
maintenance and City responsibility with regard to same. Frank Kohl, then City Manager reported the following in the
minutes:
Mr. Kohl said from a request at a previous meeting when Council asked
him to determine how many homes were located on canals, he learned
there were 149 on Lake Eden> Golfview Harbour, Mission Hill and
Venetian Isle. There are approximately 65 homes maintained by Lake
t'Jorth Drainage District at Golfview Harbour. Restated that in
checking the plats, the ones that specifically list the streets,
boulevards and canals dedicated. to the City are Boynton Isles,
Golfview Harbour First Section, Golfview Harbour Second Section,
Venetian Isle, Addition No. 1 - Venetian Isle and Venetian Park. It
was, noted that Chapel Hill was not included, nor Big Bass Section
of Golfview Harbour.
I am not aware of Mr. Kohl's research that would lead him to believe that the Plat provided that the canals in Boynton Isles
were dedicated to the City. Again, the plat states the canals were dedicated to the public with no definition of public since
both the County and City signed the plat. "Public" in this context could also mean the larger government agency(s)
controlling the Intracoastal Waterway.
1
I believe it necessary to solicit a legal opinion. I am sorry I am neither able, nor qualified, to provide a more definitive
position. I clearly know where engineering ends and law begins.
Jeff
Jeffrey R. Livergood, P.E.
Director of Public Works and Engineering
City of Boynton Beach, Florida
561-742-6201
Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.
Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may
be subject to public disclosure.
2
VIII.-PUBLIC HEARING
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October 1,2007 (Noon
D September 4, 2007 August 20, 2007 (Noon) D November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20,2007 November 5, 2007 (Noon)
C?
D October 2, 2007 September 17,2007 (Noon) D December 4, 2007 November 19, 2007 (N~ C?-I
:::;-<
C.I) -<0
r"T1 n""
-0
D I ,-OJ
D AnnouncementslPresentations City Manager's Report ""'0
Ul :::.:J-<
NATURE OF D Administrative D New Business :~~ :z:
-0 :.;5-'
AGENDA ITEM D Consent Agenda 0 Legal :::t: 0
Oz
- .,
0 Code Compliance & Legal Settlements D Unfinished Business .. -r'1CD
0 -fT1
">
~ Public Hearing 0 0'\ fTIC")
::r:
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agenda under
Public Hearing. This item was initially tabled on July 17th to the August 21st hearing at the request of the applicant, and then
tabled again on August 21 st to the September 4th Commission meeting due to lack of understanding of all issues by the agent
in attendance. This item was tabled again on September 4th to September 18th, at the request of the applicant who was still
traveling and unavailable until after September 10th. The Community Redevelopment Agency Board recommended on May
8,2007, that the request be approved. For further details pertaining to this request, see attached Department Memorandum
No. 07-031.
EXPLANATION:
PROJECT: Harbor Cay (SPTE 07-006)
AGENT: Sid E. von Rospeunt, Managing Member for Harbor Cay, LLC
OWNERS: Harbor Cay, LLC
LOCA TION: East side Federal Highway, approximately 160 feet north of Gateway Boulevard
DESCRIPTION: Request for a one (1) year site plan time extension for Harbor Cay (NWSP 06-011)
approved on May 2, 2006, from May 2, 2007 to May 2, 2008.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A ~
ALTERNATIVES: N/A
//~ t: L
L, "./rw/ Z__..,~ ~_
Development Depamyeh rrector City Manager's Signature
Assistant to City Manager ~
'/' '(-7 ~
(t _/ [.J c_.~, ,., City Attorney / Finance
Planning and Zo g Director
S:IPlanning\SHAREDlWPIPROJECTS\Harbor Cay\SPTE 07-006IAgenda Item Request Harbor Cay SPTE 07-006 9-18-07.doc
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
DEVELOPM ENT DEPARTMENT
PLANNING AND ZONING DMSION
MEMORANDUM NO. PZ 07-031
TO: Chair and Members
Community Redevelopment Agency Board
-~/
THRU: Michael Rumpf \J
Director of Planning and Zoning
FROM: Kathleen Zeitler b-
Planner
DATE: May 1, 2007
PROJECT: Harbor Cay (SPTE 07-006)
REQUEST: Site Plan Time Extension
PROJECT DESCRIPTION
Property Owner: Harbor Cay, LLC
Applicant / Agent: Sid E. von Rospeunt, Managing Member for Harbor Cay, LLC
Location: East side of North Federal Highway, approximately 160 feet north of Gateway
Boulevard (see Location Map - Exhibit "A")
Existing Land Use: Special High Density Residential (SHDR)
Existing Zoning: Infill Planned Unit Development (IPUD)
Proposed Land Use: No change proposed
Proposed Zoning: No change proposed
Proposed Use: Townhouses
Acreage: 1.429 acre
Adjacent Uses:
North: To the north is developed multi-family residential property (Inlet Harbor Club),
classified Recreational (R) and High Density Residential (HDR) land use and zoned
Recreation (REC) and Multi-family Residential (R-3);
South: To the south is developed commercial property (Gateway Shell), classified Local Retail
Commercial (LRC) land use and zoned Community Commercial (C-3); to the southeast
is developed single-family residential, classified Low Density Residential (LDR) and
zoned Single-family Residential (R-l-AA);
East: To the east is developed single-family residential, classified Low Density Residential
Page 2
Harbor Cay
SPTE 07-006
(LDR) and zoned Single-family Residential (R-1-AA); and
West: Right-of-way for Federal Highway, then farther west is right-of-way for the Florida
East Coast (FEC) railroad.
BACKGROUND
Mr. Sid E. von Rospeunt, managing member of Harbor Cay, LLC is requesting a one (l)-year site plan time
extension for the Harbor Cay New Site Plan Development Order (NWSP 06-011), which was approved by the
City Commission on May 2, 2006. The site plan approval is valid for one (1) year from the date of approval.
If this request for a cine (l)-year time extension were approved, the expiration date of this site plan, including
concurrency certification, would be extended to May 2, 2008.
The subject property consists of 1.429 acre zoned Infill Planned Unit Development (IPUD), located within
Planning Area I of the Federal Highway Corridor Community Redevelopment Plan. According to the staff
report for the approved site plan (NWSP 06-011), the proposed Harbor Cay is a redevelopment project
approved for a total of 23 fee-Simple town homes, recreation amenities, and related site improvements.
The 23 dwelling units (at a density of 16.09 dwelling units per acre) are proposed as two (2)-bedroom units,
each with a bonus room that could be used as a third bedroom. The 23 units are planned within six (6)
separate buildings on the 1.429-acre site. Each three (3)-story building would contain four (4) dwelling units,
with the exception of one building that proposes three (3) units. The approved site plan (see Exhibit "B")
proposes three (3) model types, ranging from 2,534 square feet to 2,599 square feet of total air-conditioned
area. According to the staff report, the proposed townhouse buildings would have hints of Spanish-
Mediterranean accents in the contemporary / modern design. Building accents would include cupolas,
Spanish S-tile roofs, decorative banding, stone veneer, awnings, and decorative garage doors.
ANALYSIS
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department". Examples of building permits include
but are not limited to the following: Plumbing, electrical, mechanical, foundation, and structural. City
regulations authorize the Commission to approve site plan time extensions up to one (1) year, provided that
the applicant files the request prior to the expiration date of the development order. In this case, the
applicant has met that requirement. The Planning & Zoning Division received the application for time
extension on March 12, 2007, approximately seven (7) weeks prior to the expiration date of the site plan.
According to the justification submitted for the requested time extension (see Exhibit "c''), the applicant
details the "good faith" efforts in moving forward with the project, explaining that the project has been
delayed due to the following: (1) required reconfiguration of underground utilities and subsequent civil
engineering plan revisions which required re-submittal for further review and approval; (2) delay in platting
due to required civil plan revisions; and (3) construction plan revisions necessary to address conditions of site
plan approval.
A more formal criterion for evaluating requests for time extensions is compliance with (traffic) concurrency
requirements. On March 29, 2006 the Palm Beach County Traffic Division approved the traffic study for this
project and included a restriction that no building permits are to be issued for the project after the build-out
year of 2009.
Page 3
Harbor Cay
SPTE 07-006
The site plan time extension is still subject to the origi nal 85 conditions of the new site plan approval. No
new land development regulations are now in place against which the project should be reviewed and
modified. As for application of the Art in Public Places 0 rdinance (05-060), this project is not exempt, as the
new site plan request was filed and under review after adoption of Ordinance 05-060 on October 5, 2005.
Therefore, the project must comply with Ordinance 05 -060 as stated in the original conditions of site plan
approval.
Lastly, the applicant has failed to pay the Capacity Reservation Fee as required in original Condition of
Approval #19, which was due within seven (7) days of the original site plan approval. As such, staff
recommends that the applicant pay the fee amount prior to final action by the City Commission on this
extension request.
SUMMARY I RECOMMENDATION
Staff recommends approval of this request for a one (i)-year time extension of the Harbor Cay site plan (NWSP
06-011). If this request for extension were approved, the expiration of this site plan would be extended to May
2,2008. Staff is generally in favor of the redevelopment efforts represented by the approved site plan, which
serves to promote the goals of the Community Redevelopment Agency and the Federal Highway Corridor
Redevelopment Plan. The proposed Harbor Cay project will provide an opportunity for redevelopment in a
highly visible corridor in the City, increase the value of adjacent and nearby properties, and contribute to the
overall economic development of the City. If this request for site plan time extension is approved, all
outstanding conditions of approval from the new site pia n approval must still be satisfactorily addressed during
the building permit process. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval (see Exhibit "D'').
S:\Planning\SHARED\WP\PROJECTS\Harbor Cay\SPTE 07-006\Staff Report.doc
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PL~NNING ~ND
ZONING DEPl
March 9,2007
Board of CommiRcdoners
The City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Re: Development Order Extension
Gentlemen:
Please accept our request for an extension of twelve months for Boynton Beach Resolution 06-097, a
Development Order fur Harbor G:1y Town Homes; an IPUD located within a few- hundred feet North of
Gateway Boulevard on Federal Highway going towards the Intraooast:al Waterway.
Due to various delays in obrnining approval for the underground utilities, only rerently resubmitted
after substantial prior oonsultation along with the expectation of further comments requiring additional
reconfiguration and another round of resubmission, and the sequential nature of the process whereby
the plat cannot be rleliDeated until the civil engineering is approved, and in light of the extensive
Conditions of Approval1hat must be addressed; it is not likely that a const:ruct:ion permitwilI be secured
before the Development Order expires on May 2nd of 2007.
Thank you, in advanre, for your time and oonsideration. We trust that the Board of Cornmi~oners
shall look upon our petition with kindness and generousity.
Sid E. van
ChiefExecufive Officer
AmerCan Development Corp.
The M~n~ging Member fur Harbor Cay, ILC
Harbor Cay, LLC 605 lAkeside Harbor Drive, Boynton Beach, Florida 33435, Tel: 561-734-3000 Fax: 561-72.4-3005
WW'IA'.barborcay.com
EXHIBIT "D"
Conditions of Approval
Project name: Harbor Cay
File number: SPTE 07-006
Reference:
I DEPARTMENTS I INCLUDE I REJECT II
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
I Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
, PARKS AND RECREA nON
I Comments: None X
FORESTER/ENVIRONMENT ALIST
I Comments: None X
I PLANNING AND ZONING
II Comments:
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Conditions of Approval
Harbor Cay
SPTE 07-006
Page 2
I DEPARTMENTS I INCLUDE I REJECT I
1. The site plan time extension shall be subject to all previous Conditions of X
Approval.
2. The Applicant shall pay the Capacity Reservation Fee amount due to the City X
prior to fmal action by the City Commission on this Site Plan Extension
request
ADDITIONAL COMMUNITY REDEVELOPMENT
AGENCY BOARD CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be determined.
S :\Planning\SHARED\ WP\PROJECTS\Harbor Cay\SPTE\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Harbor Cay
APPLICANT'S AGENT: Mr. Sid E, von Rospeunt, Harbor Cay, LLC
APPLICANT'S ADDRESS: 605 Lakeside Harbor Drive, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: August 21,2007 postponed
until September 18, 2007
TYPE OF RELIEF SOUGHT: Request a one (1) year site plan time extension from May 2, 2007 until
May 2, 2008, for 23 proposed townhouses on a 1.429-acre parcel in
the IPUD zoning district.
LOCA TION OF PROPERTY: East side of North Federal Highway, approximately 160 feet north of
Gateway Boulevard.
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO,
X THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2, The Applicant
- HAS
- HAS NOT
established by substantial competent evidence a basis for the relief requested,
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included",
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
- DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk,
6, All further development on the property shall be made in accordance with the terms
and conditions of this order,
7, Other
DATED:
City Clerk
S:IPlanningISHAREDIWPIPROJECTSIHarbor CaylSPTE 07-006IDO.doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida May 8, 2007
1. Project: Harbor Cay (SPTE 07-006)
Agent: Sid E. von Rospeunt, Managing Member for Harbor
Cay, LLC
Owners: Harbor Cay, LLC
Location: East side of Federal Highway; approximately 150 feet north of
Gateway Boulevard
Descri ption: Request for a one (1) year site plan time extension for Harbor
Cay (NWSP 06-011) approved on May 2, 2006, from May 2, 2007
to May 2, 2008.
Kathleen Zeitler, City Planner, set forth the request and advised the project was approved for
23 townhouse buildings ranging from 2,534 square feet to 2,599 square. The project was
delayed due to required reconfiguration of underground utilities, civil and engineering plan
revisions, platting delays and construction plan revisions necessary to address the conditions of
approval. Their concurrency project buildout year is 2009. The site plan time extension was
still subject to the original 85 conditions of approval. Staff recommended approval to extend to
May 2, 2008, with the following conditions of approval: (1) the site plan time extension would
be subject to all previous conditions of approval; and (2) the applicant would pay the Capacity
Reservation Fee amount due to the City prior to final action by the City Commission on the site
plan time extension request.
Chair Tillman opened the floor for public hearing.
Sid E. von Rospeunt, Representative of AmerCan Development Corp" Managing
Partner for Harbor Cay, LLC, set forth the circumstances surrounding the requested extension,
He advised they had worked with City staff on the water issue for the past eight months, A
six-foot wide public easement was recently discovered on their property, and would be utilized
to remedy the issue.
Bonnie Jones, 628 Lakeside Harbor Drive, commented the homeowners had tried to work
with Mr. von Rospeunt; however, he was not willing to work with them on several issues with
respect to the entry gate, community dock and Lakeside Harbor Drive. The homeowners would
like for the project to move forward and upon approval of the extension, would request
construction of a privacy wall and for the gate to be moved back.
Mark Maher, owner of the property at 618 Lakeside Harbor Drive adjoining the
developer's property on the southeast side, remarked the extension should have been applied
for in advance of the expiration of the site plan time extension, and he did not believe the
developer had any intention of building. He believed the project would be beneficial and would
agree with the extension if the developer installed a stucco masonry wall on the site separating
the single-family properties from the project; relocated the residential community gate to the
east side of his property, ensuring it was in proper working order; and completed all work
within the next four months.
3
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida May 8, 2007
Mr. von Rospeunt responded as follows: (1) they had no objection to the gate being removed;
however, if it was removed, application would have to be made for a building permit and it
would be necessary to have a turnaround lane installed in front of the gate and past their
property; (2) the road currently at the site is approximately five to six feet less in width than
the new road they were are putting in; (3) when the developer purchased the property, the
gate was inoperable as it was damaged by the hurricane; (4) they improved the site by ridding
the property of rats and undesirable apartment dwellings; and (5) the site plan provided for a
masonry wall to separate the residences from the project.
Mr. Sims requested clarification as to the issue of the wall and inquired as to when the wall
would be constructed.
Mr. von Rospeunt advised they could not build a wall unless they had the approval of their
utilities and a development order. No one would issue any permits to them for a perimeter wall
in order to protect the residents at Harbor Cay, as well as to the south, north and east of the
community ,
No one else having come forward, Chair Tillman closed the floor for public hearings.
Chair Tillman commented he had listened to several extension requests and project proposals
and on several occasions, homeowners professed their opposition to the project. However,
there appeared to be no overall resistance to this project, with the exception of some minor
issues which should be worked out. Secondly, with regard to the issue previously addressed by
Ms. Horenburger wherein the City Commission would explore an 18-month extension in lieu of
the 12-month extension, Chair Tillman inquired of staff whether this had been explored and the
status with respect thereto.
Kathleen Zeitler advised the Code had been revised to allow for 18 months instead of 12
months for the initial site plan approval.
Ms. Heavilin expressed confusion as to several of the comments made, The applicant did not
respond to the issue of the dock damage and she requested he do so.
Mr. von Rospeunt maintained they had addressed the dock issue with the homeowners on
several occasions. They pulled permits for the dock and filed the extension for the dock permit;
however, they would want to perform the dock work when the entire area was redone in order
to avoid construction of a substandard dock. The developers had suggested they would remove
the dirt and put in gravel and brick pavers, similar in fashion as shown in the site plan for the
pool area and plaza.
Rev. Chaney requested that Mr. von Rospeunt clarify the commitments made by the developer.
Mr. von Rospeunt commented they committed to build a new dock to enrich the community,
and it was their intention to do so, However, if they bore the expense, they would build the
dock to their specifications in order that it would be constructed properly.
4
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Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida May 8, 2007
Rev. Chaney inquired of staff whether any Tax Increment Funding (TIF) or other incentive
funding was involved in this extension.
Mr. Zeitler replied there were none.
Ms. Horenburger remarked that it appeared the developer was unable to move forward with the
project for the reasons outlined in the backup material. However, after considering all of the
comments made, she concluded there was also a problem with cooperation on both sides. She
inquired as to why the developer was unable to meet the City's requirement to pay the Capacity
Reservation Fee within seven days of the original site plan approval and whether this was an
undue requirement which the developer could not meet while others could.
Mr. von Rospeunt commented they considered the requirement to be unreasonable as they did
not know how many water meters were needed at the time.
Ms. Horenburger inquired of staff as to how common it was for people to not pay their Capacity
Reservation Fee in a timely matter.
Ed Breese, Principal Planner, indicated the fee was generally paid within seven days.
Motion
Ms. Horenburger moved to grant the request for a six-month time extension, subject to
payment of the Capacity Reservation Fee and compliance with all of the other conditions of
approval. Mr. Sims seconded the motion for discussion purposes.
Chair Tillman advised he believed granting a six-month extension could set a negative
precedent, as it had been the City's policy to grant twelve-month extensions. Further, the
developer requested the twelve-month extension in order to deal with hardships and Chair
Tillman would want the developer and homeowners in the adjacent communities to have as
much time as needed in order to resolve the issues.
Mr. Sims contended he would be concerned about setting a precedent and would not be
comfortable with granting a six-month extension at this time, although it could be something
for the board to explore. He added he hoped the developer and homeowners would work
through the issues within the year, as he would be hard pressed to vote in the developer's favor
again.
Ms. Heavilin advised that she would support the 12-month extension and urged the developer
and residents to be open minded and work things out.
Rev, Chaney commented he would support the 12-month extension as well and emphasized
cautioning developers coming into the City to do due diligence in working with neighbors, as it
was the board's responsibility to ensure the needs of the entire community would be served.
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida May S, 2007
Ms. Horenburger inquired of Attorney Spillias whether the board would be setting a precedent if
the Capacity Reservation Fee was not paid as required by the City's Code.
Attorney Spillias advised the standard for making a decision was based upon competent
substantial evidence to support the decision. In terms of precedent, the board members would
have to consider whether they treated people who were similarly situated in a similar fashion.
These were basically the standards to be applied by the board in making a determination. If
the board believed there was substantial evidence that established the individual was not
similarly situated, that would be the basis for a decision to grant something other than a year's
extension. If the board did not believe the differences in this instance were significant enough
to determine Mr. von Rospeunt was not similarly situated, then there would be no evidence,
Staff had recommended a year's extension after their review, which would be part of the record
as well.
Chair Tillman called the question on the motion to grant a six-month extension.
Vote
The motion failed 1-4, Rev. Chaney, Ms. Heavilin, Mr. Sims, and Chair Tillman dissenting.
Motion
Mr. Sims moved to approve the one (1) year site plan time extension including all conditions
recommended by staff. Ms. Heavilin seconded the motion which passed 4-1, Ms. Horenburger
dissenting.
B. Boynton Beach Lofts
Site Plan time Extension
1. Project: Boynton Beach Lofts (SPTE 07-007)
Agent: Bradley Miller, Miller Land Planning Consultants
James A. Seifert/Addison Properties of South Florida, Inc.
Location: 623 South Federal Highway
Description: Request for a second one (1) year site plan time Extension for site
plan (NWSP 05-00S) and height exception ( HTEX 05-001)
originally approved on April 19, 2005, from April 19, 2007 to April
19, 2008.
Gabriel Wuebben, Planner, provided an overview of the project. The Planning & Zoning Division
received the extension request on April 4, 2007, approximately ten days prior to the expiration
of the previous site plan time extension. According to the applicant, since the project's last site
plan time extension, the developer had completed working drawings, had worked toward the
marketing and sales of future units, completed a website, cared for onsite landscaping and
secured County Civil permits. To date, the developer had spent nearly $730,000 toward the
project. However, as a result of current market conditions, the developer was not able to pull a
permit and was currently working with the CRA to modify the plans to make the project more
6
VIII.-PUBLIC HEARING
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
o August 2 1, 2007 August 6, 2007 (Noon.) o October 16, 2007 October 1, 2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15, 2007 (Noon)
rgJ September 18,2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17,2007 (Noon) o December 4, 2007 November 19,2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
rgJ Public Hearing 0
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agenda under
Public Hearing. The Planning and Development Board on August 28,2007, recommended that the request be approved, For
further details pertaining to this request, see attached Department Memorandum No. 07-051,
EXPLANATION:
PROJECT: 444 SW 7th Court (Di Nizo - fence height) (ZNCV 07-004)
AGENT: Philip and Dorothy Di Nizo
OWNERS: Philip and Dorothy Di Nizo
LOCATION: 444 SW ih Court
DESCRIPTION: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.1.1, limiting maximum fence height to four (4)
feet along both road frontages on a comer lot when the fence is located in front of the
building line, to allow a 2-foot variance, and a six (6) foot high fence on property zoned
R-I-A Single-family residential.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A
ALTERNATIVES: N/A ~g~M'
Development De
~~eeto' Assistant to City Manager --CfM./'
City Attorney / Finance
S:\Planning\SHARED\WP\PROJECTS\444 SW 7th Court\Fence 07-004\Agenda Item Request 444 SW 7th Ct DiNizo,fence hgt ZNCV 07-0049-1 8-07,doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-051
STAFF REPORT
TO: Chair and Members
Planning and Dev~t Board and City Commission
THRU: Michael W. Rumpf "
Planning and Zoning Director
FROM: Kathleen Zeitler ~
Planner
DATE: August 21, 2007
PROJECT NAME/NO: 444 SW ih Ct (Di Nizo Variance) / ZNCV 07-004 Fence Height
REQUESTS: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.J.l, limiting a fence to a maximum
height of four (4) feet along both road frontages on a corner lot when the
fence is located in front of the building line, to allow a 2-foot variance, and a
six (6) foot high fence on the west side of the property.
PROJECT DESCRIPTION
Property Owner: Phiiip and Dorothy Di Nizo
Applicant; Agent: Philip and Dorothy Di Nizo
Location: 444 SW 7th Court
Existing Land Use/Zoning: Low Density Residential (LDR)/ R-1A
Proposed Land Use/Zoning: No changes are proposed
Proposed Use: Fence for single-family residence
Acreage: 0.21 Acre (9,172 square feet)
Adjacent Uses:
North: SW 7th Court right-of-way, and farther north, a single-family residence zoned R-l-A;
South: A single-family residence zoned R-l-A;
East: A single-family residence zoned R-l-A; and
West: SW 4th Street right-of-way, and farther west Interstate 95 right-of-way.
Staff Report
Memorandum No PZ-07-051
Page 2
BACKGROUND
The subject property is generally located south of Boynton Beach Boulevard, adjacent to and east of 1-95 (see
Location Map - Exhibit "A"). The address of the subject property is 444 SW 7th Court (Lot 17 of Fern Ridge
Subdivision), and consists of a corner lot located at the southeast corner of SW 7th Court and SW 4th Street.
The subject property is zoned R-1A, Single-family Residential. The lot is currently developed with a single-
family residence that generally conforms with the R-1A zoning district requirements,
Since the subject property is a corner lot, for setback purposes, each property line adjacent to a street is
considered to be lot frontage. Lot Frontage is defined in the Land Development Regulations as "the property
line adjacent to a public or private street; it is also the front property line". Typically, a corner lot has a front
setback and a side corner setback from property lines adjacent to each street. Due to the orientation of the
residence, the north property line (along SW 7th Court) is the front, and the west property line (along SW 4th
Street) is the side corner. In addition, the east property line is the side interior, and the south property line is
the rear.
Chapter 2, Zoning, Section 4,J. of the Land Development Regulations states the following: "fences in
residential zones that are in front setbacks, from the building line forward to the property line, are limited to a
maximum height of four (4) feet. On corner lots, both road frontages are subject to the four (4) foot height
limitation". The subject property is a corner lot with an existing six (6) foot wood privacy fence which
extends from the front corners of the residence to each side property line, and extends south along the side
and rear property lines to provide privacy by screening the backyard pool area. The portions of the fence
which are not in compliance with the above height limitation are those located west of the residence within
the side corner yard along SW 4th Street (see Exhibit "8" - Site Plan).
A letter from Code Compliance to the Di Nizo's dated October 16, 2006 outlines and summarizes the issue of
non-compliance (see Exhibit "c" - Letter and Backup Information). Records indicate that the Di Nizo's
purchased the house on July 25, 2005 and the 6 foot fence was existing at that time. In April, 2006 a
violation notice was issued to the Di Nizo's for the fence, which was installed without permits and inspections.
A building permit application, including the required easement consents, was submitted in July, 2006. The
following review comments were forwarded to the fence contractor: "Per city ordinance #05-034 any fence
in front of the building line may not exceed 4 feet in height. On corner lots both road frontages are subject to
this limitation. Please reduce in height along SW 4th to comply, or relocate the fence back to the building line"
(a minimum of 12.5 feet from west property line). An affidavit of compliance was issued based on a 1987
fence permit for the applicant's address, however, after aerial photographs indicated a complete absence of a
fence on January 15, 2005 and the existence of a fence on July 1, 2005, the affidavit of compliance was
withdrawn as "issued in error". On October 3, 2006 another notice of violation was issued for the fence on
the subject property.
ANALYSIS
Staff has reviewed the requested variances focusing on the applicant's response to the following criteria a _ g
below (see Exhibit "D" - Applicant's Justification). The code states that the zoning code variance cannot be
approved unless the board finds the following:
a. That special conditions and circumstances exist which are peculiar to the land, structure/ or building
involved and which are not applicable to other lands/ structures or buildings in the same zoning
district,
Staff Report
Memorandum No PZ-07-051
Page 3
Special conditions exist which are peculiar to the location of the subject property. The subject property is a
corner lot, and is therefore subject to a front setback as well as an increased side (corner) setback due to the
lot's exposure. The area of the subject property where the variance is needed is located adjacent to SW 4th
Street which is parallel to Interstate 95 and it's associated sound wall to the west. Since there will never be
any residential structures to the west of this property, the fact that the fence is six (6) feet does not affect
any adjacent neighbors. Also, there is a 15.5-foot grassed swale between the fence and the paved street
that provides what would appear as a typical fence setback within the neighborhood. In addition, the existing
pool was constructed by previous owners and located in the southwest corner of the lot rather than directly to
the rear of the residence, requiring the privacy fence to extend west of the residence into the side corner
setback.
b. That the special conditions and circumstances do not result from the actions of the applicant
Special conditions and circumstances do not result from the actions of the aplicant. When the applicant
purchased the property the fence and pool were already constructed.
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands, buildings, or structures in the same zoning district
The granting of the requested variance will not confer any special privilege upon the applicant. Several 6-foot
high fences on other corner lots in the area were researched to confirm permits were granted without the
need for a variance, It is likely that such approvals occurred prior to the June, 2005 revisions to the Land
Development Regulations, when fences on corner lots were not restricted to the current limit of four (4) feet
when located within the side corner setback.
d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the ordinance
and would work unnecessary and undue hardship on the applicant.
The subject fence is intended to provide screening for privacy around the rear yard and pool area, and to
simutaneously satisfy the pool security screening requirement which is a minimum of four (4) feet pursuant to
the Florida Building Code. Although the fence could be reduced by two (2) feet to meet this safety
requirement, that would deprive the applicant the same privacy and screening benefit enjoyed by others.
Prior to June of 2005, fences constructed on corner lots within the side corner setback could be six (6) feet in
height without the need for a variance.
e. That the variance granted is the minimum variance that will make possible the reasonable use of the
land, building, or structure.
The applicant's proposal is to provide the minimum safety and desired privacy barrier that will make possible
the reasonable use of the backyard pool area. Due to the location of the existing pool, the fence around the
pool is required to be located within the 12.5 foot side corner building setback, and therefore limited to four
(4) feet in height. Although the proposed six (6) foot fence height is not the minimum, this request would
not appear to constitute a special privilege or be incompatible with the adjacent properties. The existing 15.5
feet of grassed area between the fence and the street provide a greenbelt, and the location of the fence does
not affect any adjacent residential properties.
f. That the grant of the variance will be in harmony with the general intent and purpose of this chapter
[ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental
Staff Report
Memorandum No PZ-07-051
Page 4
to the public welfare,
Granting the variance would still meet the intent of the ordinance, and would not be injurious or detrimental
to the public welfare. The Code states: "On corner lots, both road frontages are subject to the four (4) foot
height limitation, in accordance with Chapter 2, Section 4.E. Visual Obstructions". Section 4.E. states that "no
fence, sign, planting, hedge, shrubbery, wall or ther visual obstruction shall be created or maintained with a
height greater than two feet six inches above the street level, within 25 feet of the intersection of two (2)
streets, in any zone, except that open chain-link fence type fences may be a maximum of four (4) feet and
kept visually clear". The site plan of the subject property indicates the safe sight corner. The fence is not
located in the safe sight corner and therefore would not be a visual obstruction to motorists.
g. Variances to minimum lot area or lot frontage requirements, that property is not available from
adjacent properties in order to meet these requirements, or that the acquisition of such property
would cause the adjacent property or structures to become nonconforming, Applicant shall provide
an affidavit with the application for variance stating that the above mentioned conditions exist with
respect to the acquisition of additional property.
Criterion "g" does not apply as the variance request is for fence height, not lot area or frontage requirements.
RECOMMENDATION
Based on the analysis contained herein, staff recommends approval of the requested fence height variance.
Staff concurs with the applicant that special conditions and circumstances exist that are not the result of
actions by the applicant, and staff finds that a "hardship" exists. This request will not be injurious or
detrimental to the area. The applicants' intent to combine a pool safety fence and a privacy fence is
reasonable. Staff therefore recommends that the request for a 2-foot variance to allow a six (6) foot high
fence be approved.
No conditions of approval are recommended; however, any conditions of approval added by the Planning &
Development Board or the City Commission will be placed in Exhibit "E" - Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\444 SW 7th Ct\Staff Report Di Nizo ZNCV 07-o04.doc
Exhibit "A" - Site Location Map
444 SW 7th Ct
N
. 0 62,5 125 250 375 500 w.'
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Certified To: Philip T. Di Nizo Jr. and Dorothy M. Di Nizo, husband and wife;
Stella Suarez-Rita, PL; Attorneys' Title Insurance Fund, Inc.
Property Address: 444 SW 7th Court, Boynton Beach, FL'
Flood Zone: C (FIRM 120196 0003C 9-30-82)
'scription: "
L.ot 17, FERN RIDGE, according to the Plat thereof as recorded in Plat Book 26,
Page 115, of the Public Records of Palm Beach County, Florida.
Permit No. / " iJocr
REVIEWED BY ~
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SURVEY NOTES.
I> THIS SURVEY IS HOT TO BE USED roR CONSTRUCTION OR DESIGN PURPOSES.
2) Lnnds shown h~r~on w~r. not nbstrnct~d by thIs oFfIc:~ for ~ose"~nt5.
rlght-of-wnys, or oth"r 'lnstru",,,nts of r-~c:ord.
3) No und"rground l"'prov"""nts loe..t"d unl~ss shown.
4) All b~nr-lngs nnd dlstnnc~. shown h"r-~on or~ pint ..nd "~nsur"d unI~.s
oth"r"ls~ not~d, '
5) Unl"ss It b"ors t~ slgnQtur~ nnd th~ orlgln..1 rnls"d s"..1 of .. norldo
IIc~ns~5 surv~yor- nnd "'lIpp"r. this "'op/r~port 'S for Infor",otlon..l pur-pos~s
only nnd Is not vnlld.
6) This flr-",s 'C~rtIFIc:..h 0' AI.Ithorlzntlon' nUl'lb~r Is 'LB 6838'.
I L r G r N D r r = rllll~"rn n nno
EXHIBIT "e"
The City of Boynton Beach
1 00 E, Boynton Beach Boulevard
Boynton Beach, Florida 33425-0310
Phone: (561) 742-6100
Fax: (561) 742-6185
G. Matthew Immler, Chief of Police
Scott Blasie, Code Compliance
Administrator
Phone: (561) 742-6120
Fax: (561) 742-6838
October 16, 2006
Philip T. & Dorothy M. Di Nizo
655 Riviera Drive
Boynton Beach, FL 33435 6152
RE: Affidavit of Compliance Issued in Error for Case 06-851 - 444 SW 7th Court
Dear Mr. & Mrs. Di Nizo:
As per request via the City Manager's office I've reviewed the issues regarding the violations
associated with Code Compliance cases 06-851 and 06-2472. The following information
provides a chronological picture with regard to the fence that is central to this issue:
. July 19, 2005 - Ordinance #05-034 changed existing requirements for comer lots
lowering the height for fences from 6 feet to 4 feet.
. April 4, 2006 - Violation Notice issued for a fence installed without permit/inspections
as per Red Tag from the Development Department.
. July 13, 2006 - Bulldog Fence application for permit filed (application #06-5191)
. September 14,2006 - Affidavit of Compliance Issued based on conversation with Karen
Main relative to permit #87-344 (Fence)
. October 3, 2006 - Bulldog Fence requested permit #06-5191 be voided.
. October 3, 2006 - Notice of Violation issued by Officer Webb as per Red Tag from
Development dated 9/26/06 to include the fence as well as a newly installed shed, both of
which require permits/inspections.
Summary:
The Code Compliance Division issued the Affidavit of Compliance to you in error based on
information obtained from you along with proof of an existing fence associated with permit #87-
344. Subsequent review of two sets of aerial photographs clearly indicates the complete absence
of a fence on January 15,2005 and a new fence on July 1, 2005. It's my understanding you
purchased the house on July 25,2005 and therefore you are now responsible for the permitting of
this fence. I apologize for this oversight on our behalf however, the fact remains that we have a
fence and a shed that need to be legally permitted and inspected to ensure compliance with our
Codes.
America's Gateway to the Gulfstream
"
Page 2
As we discussed on October 13th, I did my best to research this matter to the extent you may have
been able to keep the 6 foot height on the S.W. 4th Street side, but as you'll note above the Code
was amended prior the installation of the fence. My office will work with you in terms of
providing you the time necessary for you to work through the permitting of the fence and the
shed and will assist you in any way possible to help you complete this process. If you should
have any questions at all, please don't hesitate to contact me.
Sincerely,
Scott Blasie
Code Compliance Administrator
C: Carisse LeJeune, Assistant to the City Manager
Quintus Greene, Director of Development
Bill Bucklew, Building Official
Karen Main, Plans Analyst
Diane Springer, Administrative Assistant - Code Compliance
Courtney Cain, Code Compliance Officer
Willie Webb, Senior Code Compliance Department
File
EXHIBIT "D"
Applicant's Justification for Variance Request
(Response to Criteria A-G)
A. That special conditions and circumstances exist which are peculiar to the land, structure, or
building involved and which are not applicable to other lands, structures or buildings in the
same zoning district.
The fence was already on the property when we purchased the house.
B. That the special conditions and circumstances do not result from the actions of the applicant.
The fence was already on the property when we purchased the house.
C That granting the variance requested will not confer on the applicant any special privilege that
is denied by this ordinance to other lands, buildings, or structures in the same zoning district.
There are several corner properties in the immediate area with the same 6 foot fences plus
corner properties with hedges from 6 to 10 feet as shown on the pictures enclosed,
D. That literal interpretation of the provisions of this ordinance would deprive the applicant of
rights commonly enjoyed by other properties in the same zoning district under the terms of
the ordinance and would work unnecessary and undue hardship on the applicant.
Yes, other properties have 6 foot fences or hedges higher than 6 feet on corner lots.
E That the variance granted is the minimum variance that will make possible the reasonable use
of the land, building, or structure.
Sitting in our back yard without looking at a 12 foot yellow cement wall as shown in picture
labeled #1. Reasonable use for privacy. Hardship, I am sure it would be almost impossible to
sell our house, should we decide to do so in the future, without the privacy of the fence.
F. That the grant of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance] and that such variance will not be injurious to the area involved or
otherwise detrimental to the public welfare.
The fence is not an obstruction on either side as it is approximately 30 feet from the road on
the north side and approximately 15 feet back from the road on the west side.
G. Variances to minimum lot area or lot frontage requirements, that property is not available
from adjacent properties in order to meet these requirements, or that the acquisition of such
property would cause the adjacent property or structures to become nonconforming.
Applicant shall provide an affidavit with the application for variance stating that the above
mentioned conditions exist with respect to the acquisition of additional property.
This criterion does not apply as the variance request is for fence height, not lot area or
frontage requirements.
<~."..."",,,,.,,,,....,.,,,,,,,,,",,,,,..,,,.y,.,,.,o.,,,,.,..;
EXHIBIT "E"
Conditions of Approval
Project name: 444 SW 7th Ct / Di Nizo Fence Variance
File number: ZNCV 07-004
Reference:
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
Conditions of Approval
Page 2 of2
\ DEP ARTMENTS [ INCLUDE I REJECT I
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I To be determined. I I I
S:IPlanningISHAREDlWPIPROJECTSI444 SW 7"' Ct (Di Nizo)ICOA.doc
S:IPlanninglPlanning TemplateslCondition of Approval 2 page -P&D ORA 2003 form,doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: 444 SW 7th Court (Di Nizo Fence Variance)
APPLICANT'S AGENT: Philip and Dorothy Di Nizo
APPLICANT'S ADDRESS: 655 Riviera Drive, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 18,2007
TYPE OF RELIEF SOUGHT: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.J.1., limiting a fence to a
maximum height of four (4) feet along both road frontages on a corner
lot when fence is located in front of the building line, to allow a 2-foot
variance, and a six (6) foot high fence on property in the R-1-A zoning
district.
LOCATION OF PROPERTY: 444 SW ih Court, Boynton Beach, FL / Lot 17 Fern Ridge Subdivision
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
- HAS
- HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "E" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
- DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other:
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\444 SW 7th Court (Di Nizo)\DO,doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
4. Approval of Minutes
Motion
Vice Chair Hay moved approval of the minutes. Ms. Jaskiewicz seconded the motion that
unanimously passed,
5. Communications and Announcements
A. Planning and Zoning Report
1. Final disposition of the July 24, 2007 Planning and Development Board
meeting Agenda items.
Mike Rumpf, Planning and Development Director, reported the following items previously
reviewed by the board were approved by action of the City Commission:
. Boynton Bay Land Use Amendment and Rezoning. This was a major modification to
the project for infill for additional condominiums.
. Children's Services Council Height Exception and Community Design Appeal request
which dealt with rooftop equipment not requiring screening.
7. New Business (Heard out of order)
Attorney Alexander administered the oath to all who would be testifying,
A. 444 SW 7th Court (Di Nizo - fence height)
Zonina Code Variance
1. PROJECT: 444 SW 7TH Court (Di Nizo - fence height)
(ZNCV 07-004)
AGENT: Philip and Dorothy Di Nizo
OWNER: Philip and Dorothy Di Nizo
LOCATION: 444 SW ih Court
DESCRIPTION: Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section
4'),1, limiting maximum fence height to four (4) feet
along both road frontages on a corner lot when the
fence is located in front of the building line, to allow a
2-foot variance, and a six (6) foot high fence on
property zoned R-1-A Single-family residential.
2
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
Chair Wische read the application.
Kathleen Zeitler, Planner, reviewed the request as presented in the staff report. She
summarized the background and advised adjacent property owners would not be impacted.
Staff believed there was a hardship and supported the variance request.
Chair Wische asked for public hearing.
No one coming forward, Chair Wische closed the public hearing.
The board asked if the hardship was created from a pre-existing condition. Ms. Zeitler
explained the Code changed in June 2005 and that was when the hardship arose. There
was discussion when the fence was placed. Staff had received conflicting information; the
applicant advised they were living at the location for 30 years and the record showed they
were there since 2005.
Dorothy Di Nizo, 655 Riviera Drive, advised she has lived at 655 Riviera Drive for 30 years,
She purchased the house on 4/4/04. Her son now resides at the home. The previous
owners put the fence up and they thought the fence came with the house. It was noted
there were other fences in the area.
Motion
Ms. Jaskiewicz moved to approve the request for relief from the City of Boynton Beach
Land Development Regulations, Chapter 2, Zoning, Section 4,J.1, limiting maximum fence
height to four (4) feet along both road frontages on a corner lot when the fence is located
in front of the building line, to allow a 2-foot variance, and a six (6) foot high fence on
property zoned R-I-A Single-family residential. Mr. Casaine seconded the motion that
unanimously passed.
Item .7.,A.2, was heard out of order,
2. PROJECT: 444 SW 7TH Court (Di Nizo - accessory
building) (ZNCV 07-005)
AGENT: Philip and Dorothy Di Nizo
OWNER: Philip and Dorothy Di Nizo
LOCATION: 444 SW 7th Court
DESCRIPTION: Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section
4.B.1., limiting an accessory building to the side
(interior) or rear yard, to allow an existing accessory
building to be located in the side corner yard adjacent
3
VIII.-PUBlIC HEARING
ITEM C.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
0 August 21, 2007 August 6,2007 (Noon.) o October 16, 2007 October 1,2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
[gJ September 18,2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17, 2007 (Noon) 0 December 4, 2007 November 19, 2007 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
[gJ Public Hearing 0
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agenda under
Public Hearing, The Planning and Development Board on August 28,2007, recommended that the requests be denied, For
further details pertaining to this request, see attached Department Memorandum No, 07-051.
EXPLANATION:
PROJECT: 444 SW 7th Court (Di Nizo - accessory building) (ZNCV 07-005)
AGENT: Philip and Dorothy Di Nizo
OWNERS: Philip and Dorothy Di Nizo
LOCATION: 444 SW 7th Court
DESCRIPTION: Request for relieffrom the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.B.l., limiting an accessory building to the side
(interior) or rear yard, to allow an existing accessory building to be located in the side
comer yard adjacent to the street; and
Request for relief from the City of Boynton Beach Land Development Regulations,
Chapter 2, Zoning, Section D,2,b., requiring a minimum side comer building setback of
12.5 feet (not less than one-half the 25 foot front yard setback), to allow a 7-foot variance,
and a side comer building setback of 5.5 feet for an existing accessory building on
property zoned R-l-A Single-family residential.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: N/A ~
ALTERNATIVES: N/A
Development Depa
?~~ Assistant to City Manager ~
City Attorney / Finance
annmg an onmg nector S:\Planning\SHARED\WP\PROJECTS\444 SW 7th Court\Shed 07-005\Agenda Item Request 444 SW 7th Ct DiNizo,accessory bldg ZNCY 07-005 9-18-
07,doc
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-083
STAFF REPORT
TO: Chair and Members
Planning and De~~t Board and City Commission
THRU: Michael W. Rump .'
Planning and Zoning Director
FROM: Kathleen Zeitler tz.
Planner
DATE: August 21, 2007
PROJECT NAME/NO: 444 SW 7th Ct (Di Nizo) Variance / ZNCV 07-005 Shed Location / Setback
REQU ESTS: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.B.1., limiting an accessory building
to the side (interior) or rear yard, to allow an existing accessory building to be
located in the side corner yard adjacent to the street.
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section D,2,b., requiring a side corner building
setback of 12.5 feet (not less than one-half the 25 foot front yard setback), to
allow a 7-foot variance, and a side corner building setback of 5.5 feet for an
existing accessory building.
PROJECT DESCRIPTION
Property Owner: Philip and Dorothy Di Nizo
Applicant/ Agent: Philip and Dorothy Di Nizo
Location: 444 SW 7th Court
Existing Land Use/Zoning: Low Density Residential (LDR)/ R-1-A
Proposed Land Use/Zoning: No changes are proposed
Proposed Use: Accessory storage shed for single-family residence
Acreage: 0.21 Acre (9,172 square feet)
Adjacent Uses:
North: SW 7th Court right-of-way, and farther north, a single-family residence zoned R-1-A;
South: A single-family residence zoned R-1-A;
Staff Report
Memorandum No PZ-07-083
Page 2
East: A single-family residence zoned R-l-A; and
West: SW 4th Street right-of-way, and farther west Interstate 95 right-of-way.
BACKGROUND
The subject property is generally located south of Boynton Beach Boulevard, adjacent to and east of 1-95 (see
Location Map - Exhibit "A"). The address of the subject property is 444 SW 7th Court (Lot 17 of Fern Ridge
Subdivision), and consists of a corner lot located at the southeast corner of SW 7th Court and SW 4th Street.
The subject property is zoned R-l-A, Single-family Residential. The lot is currently developed with a single-
family residence that generally conforms with the R-l-A zoning district requirements.
Since the subject property is a corner lot, for setback purposes, each property line adjacent to a street is
considered to be lot frontage. Lot Frontage is defined in the Land Development Regulations as "the property
line adjacent to a public or private street; it is also the front property line". Typically, a corner lot has a front
setback and a side-corner setback from property lines adjacent to each street. Due to the orientation of the
residence, the north property line (along SW ih Court) is the front, and the west property line (along SW 4th
Street) is the side-corner, In addition, the east property line is the side-interior, and the south property line is
the rear.
The subject property has an existing accessory building (storage shed) that was recently erected without a
building permit and inspection, and is therefore under code enforcement action. The shed is ten (10) feet by
ten (10) feet and has a pitched roof nine (9) feet in height. The shed is located between the residence and
the side street within the fenced side-corner yard (see Exhibit "B" - Site Plan).
An accessory building is defined in the Land Development Regulations as a detached, subordinate building,
the use of which is clearly incidential and related to that of the principal building. The location of an
accessory building should be unobtrusive in relation to the principal building, and is customarily placed behind
the residence and screened from view of neighboring properties.
Chapter 2, Zoning, Section 4.B.1. states that "all accessory buildings shall be located only in the side or rear
yard". This provision has consistently been interpreted by staff to mean the interior sides of a lot, and strictly
excluding the side of a corner lot adjacent to a street (lot frontage ad defined above). The location of the
shed is within the lot frontage adjacent to SW 4th Street. The applicant is requesting a variance to this
provision to allow the shed to remain in its existing location.
Chapter 2, Zoning, Section D.2.b., regulations for the R-l-A zoning district, requires a building setback of 12.5
feet on the side of a corner lot adjacent to a street (side-corner yard). The applicant has erected a shed
without a building permit and located the shed 5.5 feet from the side-corner (west) property line adjacent to
SW 4th Street. Therefore, the applicant is requesting a seven (7)-foot variance to the sid- corner building
setback of 12.5 feet.
If the applicants had checked the City's regulations for accessory structures or applied for a building permit
for the shed, they would have been informed of the proper location and minimum setbacks. Chapter 2,
Zoning, Section 4.B.2. states that "detached storage structures not exceeding 100 square feet in floor area or
nine (9) feet in height at peak of sloped roof, may be erected to a point at least three (3) feet from the side
property line and/or at least three (3) feet from the rear property line providing no easement rights are
abridged". The shed can be relocated to the southeast corner of the lot and comply with these regulations
without the need for a variance,
Staff Report
Memorandum No PZ-07-083
Page 3
ANALYSIS
Staff has reviewed the requested variance focusing on the applicant's response to the following criteria a - g
below (see Exhibit "0" - Applicant's Justification), The code states that the zoning code variance cannot be
approved unless the board finds the following:
a. That special conditions and circumstances exist which are peculiar to the lanct structure, or building
involved and which are not applicable to other lands, structures or buildings in the same zoning
district
Special conditions do not exist which are peculiar to the location of the subject property. The subject
property is a typical corner lot which can accommodate an accessory structure without the need for a
variance.
b. That the special conditions and circumstances do not result from the actions of the applicant.
The circumstances surrounding the requested variance are a result from the actions of the applicant, who
erected the building without reviewing the City's regulations or applying for a building permit. Therefore, the
situation was created by the property owners,
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands, buildings, or structures in the same zoning district
The granting of the requested variance will confer a special privilege upon the applicant. No other corner lots
in the area have accessory structures located within the side corner yard, and within five (5) feet of the
adjacent right of way. The applicant can relocate the shed to the southeast corner of the lot (noted as
garden area on site plan), and relocate the garden area to another location. By locating the shed a minimum
of three (3) feet from the east (side interior) property line and a minimum of six (6) feet from the south
(rear) property line (to avoid encroaching into the utility easement), the shed could comply with the City's
regulations without the need for the requested variance.
d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the ordinance
and would work unnecessary and undue hardship on the applicant.
Literal interpretation of the provisions of the ordinance would not deprive the applicants of any rights
commonly enjoyed by other properties in the same zoning district. Relocating an accessory structure that
was erected without a permit would not bring about unnecessary and undue hardship on the applicant. The
100 square foot shed does not have a permanent foundation and can be relocated to the other side of the
yard where there is an existing gate.
e. That the variance granted is the minimum variance that will make possible the reasonable use of the
lanct building, or structure.
Reasonable use of the land and building can be achieved without the need for the requested variance. As
indicated above, there are alternative locations on the property where the structure can be located. Clearly,
approval of this variance request could be construed as condoning the construction of improvements without
proper permits and inspections, and asking for forgiveness after the fact.
"..,.","',","""',."'._........,~W~i'-
Staff Report
Memorandum No PZ-07-083
Page 4
f. That the grant of the variance will be in harmony with the general intent and purpose of this chapter
[ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental
to the public welfare,
Granting the variance would not meet the intent of the ordinance, and would set a precedent for others to
follow, and could be injurious or detrimental to the public welfare if located so close to a right-of-way. In its
current location, the shed, which is an accessory structure and should be subordinate, is instead highly visible
from both adjacent streets, therefore detracting from the principal structure (residence). It is common
among most jurisdictions for codes to restrict accessory buildings from locating in the front yard or closer to
the road than the principal structure, and typically corner lots must maintain building setbacks to both streets.
g, Variances to minimum lot area or lot frontage requirements, that property is not available from
adjacent properties in order to meet these requirements, or that the acquisition of such property
would cause the adjacent property or structures to become nonconforming. Applicant shall provide
an affidavit with the application for variance stating that the above mentioned conditions exist with
respect to the acquisition of additional property,
Criterion "g" does not apply as the variance request is for shed location and setback, not lot area or frontage
requirements.
RECOMMENDATION
Nearly all variances would likely be denied if based solely on meeting all criteria for determining hardship as
stated in the Land Development Regulations, Chapter 1. 5, Section 4.1. However, a hardship clearly does not
exist in this case, and the situation was created by the applicant. The variance request could be avoided by
relocating the shed to the southeast corner of the lot, where it could comply with all lot restrictions without
the need for a variance, Therefore, based upon these findings, staff recommends that this request be
denied.
No conditions of approval are recommended; however, any conditions of approval added by the Planning &
Development Board or the City Commission will be placed in Exhibit "E" - Conditions of Approval.
S:\Planning\SHAREO\WP\PROJECTS\444 SW 7th Ct\Staff Report Oi Nizo ZNCV 07-00S.doc
Exhibit --A" - Site Location Map
444 SW 7th Ct
. N
0 62.5 125 250 375 500 w.'
r"""\"""o-_ I Feet
s
."".,,,...."""'i;,!t"'l" [Y1~ _~"'-)"'''' -"."" '.< . I, ,
,... - -
Certified To: Philip T, Di Nizo Jr. and Dorothy M. Di Nizo, husband and wife; s~~ EXHIBIT "B" - SITE PLAN
Stella Suarez-Rita, PL; Attorneys' Title Insurance Fund, Inc. ~ l"IL~YL
- SIE~,
Property Address: 444 SW 7th Court, Boynton Beach, FL ' EteA1'S-
:i SW
Flood Zone: C (FIRM 120196 0003C 9-30-82) P J1
-~scription: -
.17, FERN RIDGE, according to the Plat thereof as recorded in Plat Book 26,
Page 115, of the Public Records of Palm Beach County, Florida,
N.T.S.
~
~(Q)~u[H]
SCALE 1"=30'
_ lk. S,W. ..1TH CT _ )./1>'6 4(j'.sc7"G~ 'Eo)
22' PAVED 50'R/W
89-49'30"E
110.00'
. .. . . '.~ ,".:.. .~'" ' 'J " ", ~
I- ~ " ONCRETE: :,' ,."
(f) ~~ .DRIVEWA Y: ': ' :: ' ~.
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(f)tN <( 65.0
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::x:: "7. C7 l
~ ONE STORY ~ (JlL I LOT 18
If) RESIDENCE N ~,
If) #44 c;Q l
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........ ,,'
0:: ' ,',' , ," . 4 1
o . . ") CONCRETE .', ~ B.O' . ,
If) POOL' POOL DECK" ',' " '. /' _# /
. .,.' . ~A R~E"f./
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--- -----ANCHOR-- --~-
, I S89-S2'00"W 110.00 FD I ~
~:'ID~ -----------Lor-16-------wooD ------fff("--- w ----
, POLE LOT 1 5 ~
ruRYf..LllQ1(S!
I> TIllS SURVEY IS HOT TO BE USED roR CONSTRUCTION OR DESIGN PURPOSES,
2) Lo.nds shown hereon wer, not IIbstro.cted by this office far ellseMents,
rlght-of-wo.ys, or ather InstrUMents of record.
3) No. underground InpraveMents tacll ted unless shawn,
4) All beo.rlngs IInd dlsto.nces shown hereon o.re plo.t and ",easured unless
atherwlse nated.
5) Unless It bears the signature and the or191"0.1 raised seo.l aF a rlarldo
licenses surveyar o.nd Mapper, this Mo.p/repart 15 Far Inforno.tlanol purpas~5
only o.nd Is nat vo.lld,
6) This firMS 'CertlFlcote a' Autharlzotlon' nUMb~r Is 'LB 6939'.
L (; (j END r ,r, = rllllSHED rLOOR
CALC, = CALCULATED r,o, = rOUNU B.R. = BEARIII(j RlTEREtlCE P.l. = POINT or IIHERSECTlON
........ _-..._---- _. --_. ---..---.--
EXHIBIT "e" - LETTER FROM A.PPLIC ANT
Page 1 of2
Shed:
Addressing the Planning and Zoning Board:
Boynton Beach Flm
Philip T. Di Nizo
655 Riviera Drive
Boynton Beach, FI. 33435
To Whom It May Concern
Unfortunately when we purchased the shed along with the installation by the
company ( Pro build Inc.) we were never informed nor given any paper work
to present to the city by Pro Built Inc. informing us we needed to apply for a
permit. Had we have known that certainly would have been done.
We have resided here in Boynton at this address for 30 years this coming
December. Every thing we have ever done has been according to all city
codes and we certainly are not looking for problems over a simple shed.
We had no idea it was our responsibility until we were issued a violation. In
the past it has always been our impression anyone doing installation of any
kind, it was always up to the installer to apply for what was needed. One
would think it was up to Pro Built Inc. to apply for the permit.
The shed was installed by their workers and was anchored to the ground and
secured against hurricanes of which we insisted on, for everyone's safety.
We ourselves picked up the prints and met with Scott Blasie and a code
zoning officer at the property site and were reassured we had met all the
requirements as to where the shed was installed and just needed to get a
permit, which we are more than willing to do.
Please check with Scott.
-...,.---__~____H.____..._.~.'M..___"___
ri :2 " Cc 'c, r-
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,r------ ....
~ I JUl 3 I 2007
l I
-------1
PLANNirlC ;'.\D
lONII~G DLPT ,
-'
Page 2 of2
We would much appreciate your evaluation of this situation which has been
going on since October 2006.
Thanking you in advance:
~~~~
~di~~' Phil Oi izo
Jf@ n 18 ~ m
",;i JUL 31 2007 1 ~,
I...; ,-, I' I '
--1U
T~"___~
[)l ", --
, ;-._,~N:"tii\:G Af-.JD
ZUNiNG DEPT
. EXHIBIT "C-l" - COVER LETTER/
---- SHED SPECS FROM APPLICANT
STATE OF FLORIDA
DiEPARTMENT OF COMMUNITY AFFAIRS
~Dedicated to making Florida 8 better place to cafl home"
JEB BUSH i THADDEUS L. COHEN, AlA
Governor Secretary
I
October 17,2005
i
Mr. PauljW. Dickert
proBui~nc,
62 JON 124th Place
Gainsvill! ' FL 32653
i
RE: manufacturer Renewal Certification, ID MFT -1566 - - Expiration Date: November 7, 2008
Dear Mr. Dickert:
It is my leasure to inform you that ProBuilt, Inc., located at 6210 NW 124th Place, FL 32653 has been approved
under th Manufactured ~Uildings Program, as provided for under Chapter 553, Part I, Florida Statutes, for th~
manufac e of Storage ,I)eds for installation in Florida.
Design a d production $1he buildings must be approved for compliance wi1h 1he curreol Florida Building Code
(PBC) b your selected ird Party Agency before manufacturing begins. Your Third Party Agency is a contractor
to the De artment and h statutory authority and responsibilities that they must comply with to maintain their
approvoo1 status. Ex~ land demand quality plans review and inspections.
Each FB~ change win ~ke your plans obsolete until they have been reviewed, approved and so indicated [on the
cover pa e of the plans] ,or compliance with the FBC by your Third Party Agency for plans review. Please ensure
that your plans are in corppliance and properly posted on our website to avoid embarrassing work stoppages in the
permittin process. AU site related installation issues are subject to the local authority having jurisdiction.
U~ou ced monitoring visits by the Department's contractor will be made at least annually. Complete access to
yqur m facturing facillty and records is mandatory to remain compliant with the rules and regulations oftbis
program.
Please vi it our website at www.floridabuilding.orgto see valuable information on the Florida Manufactured
Building Program. A copy of this letter must accompany applications for local buildin~ permits.
~~
;
;haeJ . Ashworth
Mj Ufaf~ Buildings Prognun Manager
Cq: NDI, Danny Kennemur
I ' , ' .
i I
" I
I
i 5 5 S f HUNt A ROO A K B 0 U LEV A R 0 . TAL L A H A 5 5 E E. F LOR IDA 3 2 3 99.2 1 00
Ph ne: 850,,488,8466/Suncom 278,8466 FAX: 85Q,921,Q781/Suncom 291,0781
I I . Internet address: hllp:/lwww.dca.slale,flus
CRJ:nCAL STf CONCERN F1EI.O OFFICE COMMUNITY PLANNING EMERGI!HCY MANAGEMENT HOUSING & COMMUNITY DEVELOPMENT
Z7e6 OVersetlS Highwlly, Suite 212 2555 Shumard Oak Boulevard 2555 Shumard O1Ik Boulewrd 2555 Shumard Oak Boulevard
~. FL 050-2221 TaIlahessee, FL 32399-2100 Tallahassee, FL 32399-2100 TaDahessee, FL 32399-2100
( 289.2402 (asO} 488.2355 (850) 413-9969 (B50) 4Bll-7956
-----"-- ---~
-------~--- ----
WOOD STRUcTuRAL MENBEIlS
SHAU BE SIZED PER VIIIND LOAD
ENGINEERING
AND PER NATIONAL DESIGN
SPECIACATIONFORWOOD
CONSTRUCTION (NOS)
,
42" 1l';48"
door): end
ad\ coR Gtr8~
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ALl. con.. STRAPINO twl.ED WITH
1.1I'Z-X.148 JOISf HANGERtWl DUBLE cENTER TRUSS AND .
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H2.5A STUD ON BUILDINGS 1ft AND lONGER
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'Go' to BO' d";" 150 MPH 1X 412 SYP. STAPLED TO EACH TRUSS WITH 3 STAPLES 1-1- x?.
ih..endw611 CROWN SENCO ST APlESWI SENCOTE
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dDD;.;e-O- and ov2 rods
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\ /
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wi 4 nails In / \
basepl8te and ' / \
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OUTSIDE OVERAll DEMlNSlONS CAN VI'R( IlE1WEEN
UMtTS SHOWN BUT MEMBER SPACINGStW.LNOT EXCEED
UNITS AS INDICATBI
-~------
--'
Design Codes: Design Loads:
1. Floor Live Load ~-40P.S,F. (2x4 #2 floor Loist 24"oc)
1.Buildingcomplies with FBC rev. of 6/03 in 2. Floor ~ive Load-~-75 P .S.F. (2x6 #2 f1QQ!:dQ\~~ 24"oc) juris 1 uzins ProBuilt Inc~
accordance with rule 9b-1009 (5) F .A.C. 3. Roof LIve Load-20P.S.F. " .' , architect
4. Roof Dead Load ~10 P.S,F. =;'~O'p..~,f. UMIload
:LThe!;A plans weradesjgned in ac_coldance 5.WindLoading--150MPH . <. fl" " AROOO7907 Portable Buildin~
with the 2004 Florida Building Code section 6. Wind Importance faclOr - o~ . . .' " 9320 nw 13th pI.
1609 for a 3 second gust of 130, 140,146, & 7,Exposure catagory-B \}.AyJ ~ Gainesville ,F!.
8.Enclosed BuildinQ \ () "" ,C 352.224.8673 ---
$\--\F.FT 1 OF 9
" " /)1'1
ROOANG ATTACHED WITH I"X" GAlVANIZED HE)( H"AD SCREW WITH WASHER ON AlUMINUM ROOANGOR l' X#8 STAlNLEssSCREWWIlH
WASHER ON ANY AlUMINUM OR STEa ROOFING OR l' X IS CERAMIC COATED SCREWs ON ANY ROOANG TO MATCH OOUlR OF ROOF
METAL ROOR'NG lNSTA:U.EO PER
MA.NUFACnJRES SPEClF1CATONS RIDGE CAP mlM
AND PER FBC 1507.5
~
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~ EAVE TRIM
CORNER TRIM ---"''', _
D
ALUM lAP SIDING
BUllDING SKID _
u,_ ~ IIf
AlTACHMENT OF SIDING PER W1NDlDAD ENGINEERING
IS l' 110 ZlNcOOATEDSIO/NGSCREWsAT ARATE .
OF 8" ON CEN1'ER AT EDGES AND 12"DNCENTER End Wall Eleva bon
IN THE ASD,
Side Wall Elevation
------ ---- - -~---~._._-._-- ~-- --~_.._-- -----. -- .._--~_._-- .-.~._-
"._.~--~._-'---~--,-----_.. -
' C;';;;;';, --~- - ~ DeSign lood., __ __ _
' , ,1, Floor Live load -----40P.S,F. (2x4 #2 floor joist 24"oc) ':-----:---l~~~-
19 compiles w'h FBC rev. of 6103 'n 2, Floor live lOOd--'---75 P .SF (2x6 #2 fl""Ti"fst?4"oc) J un s . u Z Ins Pro B u i 1 tIn c .
ce W'lh rule 9b-' 009 (5) F AC. 3, Roof live load -20 P,S.F. arc h I te c t
'ans Were designed In accordance 4. Roof Deed load -, 0 P .SF 0 :lll p.s.f. ""'"load , AR000790 7 , . .
\" Florida Building Code section ~ ~~~ ~~:~~;'faclo~ 'Sg~PH , 0 . 9320 nw 13th p L Po r_t[ih Ie B 1 d 1 !~g s
?econdgust of 130, 140, 146,& , , ~ " J!S^:. /,.:; GaIn, e", S v.I,lle ,FI.,1 SlIE ~,o.' #,. llJWG :~.' ..'. .
7.Exposure oatagory---B ~ ";' _ ,All I P B, ? 00 , . ,," <10"" "0,0'"''''
8,Enclosed BUilding (~/ \ () c~ 0.\ :lfi') "~)l nw'.) ,
EXHIBIT "D"
Applicant's Justification for Requested Shed Variance
(Response to Criteria A-G)
A. That special conditions and circumstances exist which are peculiar to the land, structure, or
building involved and which are not applicable to other lands, structures or buildings in the
same zoning district.
As far as I know there are no special conditions or circumstances.
B. That the special conditions and circumstances do not result from the actions of the applicant
As far as I know there are no special conditions or circumstances.
C. That granting the variance requested will not confer on the applicant any special privilege that
is denied by this ordinance to other lands, buildings, or structures in the same zoning district.
No.
D, That literal interpretation of the provisions of this ordinance would deprive the applicant of
rights commonly enjoyed by other properties in the same zoning district under the terms of
the ordinance and would work unnecessary and undue hardship on the applicant.
I am sure there are other sheds in the same zoning district.
E. That the variance granted is the minimum variance that will make possible the reasonable use
of the land, building, or structure,
The variance is of minimum and the shed is on our property.
F. That the grant of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance] and that such variance will not be injurious to the area involved or
othe/Wise detrimental to the public welfare,
The shed is within our fence and is not detrimental to any public welfare.
G. Variances to minimum lot area or lot frontage requirements, that property is not available
from adjacent properties in order to meet these requirements, or that the acquisition of such
property would cause the adjacent property or structures to become nonconforming,
Applicant shall provide an affidavit with the application for variance stating that the above
mentioned conditions exist with respect to the acquisition of additional property,
This criterion does not apply as the variance request is for a shed, not lot area or frontage
requirements.
EXHIBIT "E"
Conditions of Approval
Project name: 444 SW 7th Ct / Di Nizo Shed Variance
File number: ZNCV 07-005
Reference:
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X I
I
PLANNING AND ZONING I
Comments: None X I
I
Conditions of Approval
Page 2 of2
I DEP ARTMENTS I INCLUDE I REJECT I
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I To be determined. I I I
S:\Planning\SHAREDlWP\PROJECTS\444 SW 7"' Ct\Shed 07-005\COA.doc
S:\Planning\Planning Templates\Condition of Approval 2 page -P&D ORA 2003 form,doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: 444 SW 7th Court (Di Nizo Shed Variance)
APPLICANT'S AGENT: Philip and Dorothy Di Nizo
APPLICANT'S ADDRESS: 655 Riviera Drive, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 18, 2007
TYPE OF RELIEF SOUGHT: Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 2, Zoning, Section 4.B.1., limiting an accessory
building to the side (interior) or rear yard, to allow an existing
accessory building to be located in the side corner yard adjacent to the
street, and Chapter 2, Zoning, Section D.2.b., requiring a side corner
building setback of 12.5 feet (not less and one-half the 25 foot front
yard setback), to allow a 7-foot variance, and a side corner building
setback of 5.5 feet for an existing accessory building on property in the
R-1-A zoning district
LOCATION OF PROPERTY: 444 SW 7'h Court, Boynton Beach, FL / Lot 17 Fern Ridge Subdivision
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above, The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations,
2, The Applicant
- HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "E" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof,
- DENIED
5, This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7, Other:
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\444 SW 7th Court\Shed ZNCV 07-005\DO,doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
Chair Wische read the application.
Kathleen Zeitler, Planner, reviewed the request as presented in the staff report. She
summarized the background and advised adjacent property owners would not be impacted.
Staff believed there was a hardship and supported the variance request.
Chair Wische asked for public hearing.
No one coming forward, Chair Wische closed the public hearing.
The board asked if the hardship was created from a pre-existing condition. Ms. Zeitler
explained the Code changed in June 2005 and that was when the hardship arose. There
was discussion when the fence was placed. Staff had received conflicting information; the
applicant advised they were living at the location for 30 years and the record showed they
were there since 2005.
Dorothy Di Nizo, 655 Riviera Drive, advised she has lived at 655 Riviera Drive for 30 years.
She purchased the house on 4/4/04. Her son now resides at the home. The previous
owners put the fence up and they thought the fence came with the house. It was noted
there were other fences in the area.
Motion
Ms. Jaskiewicz moved to approve the request for relief from the City of Boynton Beach
Land Development Regulations, Chapter 2, Zoning, Section 4,).1, limiting maximum fence
height to four (4) feet along both road frontages on a corner lot when the fence is located
in front of the building line, to allow a 2-foot variance, and a six (6) foot high fence on
property zoned R-l-A Single-family residential. Mr. Casaine seconded the motion that
unanimously passed.
Item .7. .A.2, was heard out of order,
2. PROJECT: 444 SW 7TH Court (Di Nizo - accessory
building) (ZNCV 07-005)
AGENT: Philip and Dorothy Di Nizo
OWNER: Philip and Dorothy Di Nizo
LOCATION: 444 SW 7th Court
DESCRIPTION: Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section
4.B.1., limiting an accessory building to the side
(interior) or rear yard, to allow an existing accessory
building to be located in the side corner yard adjacent
3
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
to the street; and,
Request for relief from the City of Boynton Beach Land
Development Regulations, Chapter 2, Zoning, Section
D.2.b., requiring a minimum side corner building
setback of 12.5 feet (not less than one-half the 25 foot
front yard setback), to allow a 7-foot variance, and a
side corner building setback of 5.5 feet for an existing
accessory building on property zoned R-1-A Single-
family residential.
Chair Wische presented the application. He elaborated the variance request could be
avoided contingent upon moving the shed, and staff was recommending denial of the
request.
Jody Di Nizo, 655 Riviera Drive, was present.
Ms. Zeitler explained the shed was placed along the west property line, even to the house,
She noted accessory structures should be incidental and unobtrusive, There were no
permits and inspections obtained, nor was there a permanent foundation. She explained
there was an area onsite on the SE corner of the property where it could have been placed,
so there was no hardship; it was self-induced and staff recommended denial.
Ms. Di Nizo explained they paid Pro-Built to install the shed. She explained they presumed
the installer obtained the permit, and they did apply for one recently after the fact. She pled
guilty to the permit and advised they would move the shed if they had to.
Chair Wische asked for public hearing.
No one coming forward, Chair Wische closed the public hearing.
Staff was concerned the shed would set a precedence and there were no other cases where
there was an accessory structure for the side yard, Ms. Zeitler pointed out where the shed
could be moved to and it was further noted the Department of Community Affairs (DCA), in
correspondence provided to the installer, clearly indicated all site related installation issues
were subject to local jurisdiction. The board clearly agreed the installer should be pursued
to rectify the matter.
Ms. Zeitler advised the surrounding property owners were notified of this hearing. A phone
call in opposition to the request was received by staff, wherein the caller advised the
applicant was a swimming pool contractor and well aware the City had permit requirements.
4
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
Ms. Di Nizo responded they serviced swimming pools, not install them and she took
exception to staff accepting the word of a caller as opposed to a written letter. Vice Chair
Hay assured Ms. Di Nizo as did the other applicants, their decision was not based on a phone
call, but rather on the other issues involved.
Motion
Mr. Saberson moved to support the staff recommendation to deny the request. Vice Chair
Hay seconded the motion that unanimously passed.
B. St. Therese of liseux Early Learning Center (Heard out of Order)
Conditional Use
1. PROJECT: St. Therese of liseux Early Learning Center
(CaUS 07-002) Dr. Ka Hock Go
AGENT: Everett H. Jenner
OWNER: Dr. Ka Hock Go
LOCATION: 3452 W, Boynton Beach Boulevard
DESCRIPTION: Request conditional use / major site plan modification
approval to allow conversion of 7,098 square feet of an
existing 13,170 square foot office building for a daycare
use, on a 2.04-acre parcel in the C-1 zoning district.
Chair Wische reviewed the application and explained there were 15 conditions of approval.
He asked the applicant whether he was in agreement with those conditions.
Everett Jenner, agreed with the conditions of approval.
Gabriel Weubben, Planner, summarized the background and advised staff reviewed the
use and found no detrimental affects to the surrounding neighborhood. He explained
Palm Beach County found this in compliance and noted there was adequate parking. Staff
was supporting the project subject to the conditions of approval.
Chair Wische opened the public hearing.
No one coming forward, Chair Wische closed the public hearing.
The board noted the Americans with Disabilities Act did not have fixed regulations and
asked if he was gearing the interior facilities to young children. Mr. Jenner responded
they were.
Further discussion ensued regarding the appropriateness of recommending a conditional
5
VIII.-PUBLIC HEARING
ITEM D.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
0 August 21,2007 August 6, 2007 (Noon.) 0 October 16, 2007 October I, 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) 0 November 7, 2007 October IS, 2007 (Noon)
[2J September 18,2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
0 October 2, 2007 September 17,2007 (Noon) 0 December 4, 2007 November 19,2007 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
[2J Public Hearing 0
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agenda under
Public Hearing. The Planning and Development Board on August 28,2007, recommended that the request be approved,
For further details pertaining to this request, see attached Department Memorandum No. 07-049,
EXPLANATION:
PROJECT: St. Therese of Liseux Early Learning Center (COUS 07-002)
Dr, Ka Hock Go
AGENT: Everett H. Jenner
OWNERS: Dr. Ka Hock Go
LOCATION: 3452 W. Boynton Beach Boulevard
DESCRIPTION: Request conditional use / major site plan modification approval to allow conversion of
7,098 square feet of an existing 13,170 square foot office building for a daycare use, on a
2,04-acre parcel in the C-l zoning district.
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
~~'M'
Assistant to City Manager ~
Planning and Zonin City Attorney / Finance
S :\Planning\SHAREDI WP\PROJECTS . Ka Hock Dy Go Office\St Therese of Liseux Early Lmg, Ctr MSPM-COUS 07\Agenda Item Request St.Therese
of Liseux early lrning COUS 07-002 9-18-07,doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-049
TO: Chair and Members
Planning & Development Board
THRU: Michael Rumpf
Director of Planning and Zoning
FROM: Gabriel Wuebben
Planner
DATE: May 17, 2007
PROJECT: St. Therese of Liseux Early Learning Center (COUS/MSMP 07-002)
REQUEST: Conditional Use/Major Site Plan Modification approval to allow conversion
of 7,098 square feet of an existing 13,170 square foot office building for
daycare use
PROJECT DESCRIPTION
Property Owner: Dr. Ka Hock Go
Applicant: Dr. Ka Hock Go
Agent: Everett H. Jenner
Location: 3452 West Boynton Beach Boulevard / SE corner or Knuth Road and
Boynton Beach Boulevard (see attached map)
Existing Land Use/Zoning: Office Commercial (Oe) / Office Professional (C-1)
Proposed Land Use/Zoning: No change proposed
Proposed Use: Conversion of 7,098 square feet of an existing 13,170 square foot
professional office building to daycare use
Acreage: 2.037 acres
Adjacent Uses:
North: Boynton Beach Boulevard right-of-way, farther north Greentree Plaza II
retail center, zoned C-3;
South: 200 Knuth Road Professional Office Building, zoned C-1;
East: Stonehaven residential development (single-family residential), zoned PUD;
and
West: Knuth Road right-of-way, farther west BP Gasoline Station/Convenience
Store, zoned PCD.
St. Therese Daycare - COUS/MSMP 07-002
Page 2
Memorandum No. PZ 07-049
BACKGROUND
Everett H. Jenner, agent for Dr. Ka Hock Go, is seeking conditional use/major site plan modification
approval for the conversion of 7/098 square feet of an existing 13,170 square foot professional office
building to daycare use. The subject property is located at the southeast corner of Knuth Road and
Boynton Beach Boulevard. Dr. Go has been in practice from this site since 2001. The doctor's office has
become aware of the need for daycare among its patients and has decided to convert some of the
existing office space in the building to accommodate this need.
STANDARDS FOR EVALUATING CONDITIONAL USES AND ANALYSIS
Section 11.2.0 of the Land Development Regulations contains the following standards to which
conditional uses are required to conform. Following each of these standards is the Planning and Zoning
Division's evaluation of the application as it pertains to standards,
The Planning and Development Board and City Commission shall consider only such conditional uses as
are authorized under the terms of these zoning regulations and, in connection therewith, may grant
conditional uses absolutely or subject to conditions including, but not limited to, the dedication of
property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the
protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not
in harmony with the intent and purpose of this section. In evaluating an application for conditional use
approval, the Board and Commission shall consider the effect of the proposed use on the general health,
safety and welfare of the community and make written findings certifying that satisfactory provisions
have been made concerning the following standards, where applicable:
1. Ingress and egress to the subject property and proposed structures thereon, with particular
reference to automobile and pedestrian safety and convenience, traffic flow and control, and access
in case of fire or catastrophe,
The subject property currently has one (1) point of ingress and one (1) point of egress, both located
off of Knuth Road (see Sheet A-1). This proposed conversion in uses would involve changing the
southern ingress point to accommodate both ingress and egress movement. The proposed change
in use for 7/098 square feet from medical office to day care has been reviewed by the Palm Beach
County Traffic Division and found to meet the Traffic Performance Standards of Palm Beach County.
As proposed, on-site traffic circulation would meet the requirements for general motorists,
emergency access and waste removal operations.
2. Off-street parking and loading areas where required, with particular attention to the items in
subsection above, and the economic, glare, noise, and odor effects the conditional use will have on
adjacent and nearby properties, and the city as a whole.
The minimum parking required for daycare uses is calculated at one (1) parking space per 300
square foot of gross floor area, This is the same formula used for determining the minimum parking
for office use. Required parking is calculated to be sixty-three (63) spaces total, based on the
square footage of the building. The site plan would exceed this requirement by thirty-nine (39)
parking spaces, with the provision of one hundred four (104) spaces, including four (4) designated
as handicapped-accessible. The proposed day care requires outdoor play areas, A slight modification
SL Therese Daycare - COUS/MSMP 07-002
Page 3
Memorandum No, PZ 07-049
to the parking layout to accommodate the play areas and new entrance to the east building will
result in a decrease of nine (9) parking spaces. The proposed project would not increase the
intensity of parking or promote additional glare, noise or odors.
3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above.
A new dumpster enclosure is being provided to replace the existing structure, complete with
additional landscaping, The location of the dumpster at the termination of the entry drive, allows for
ease of solid waste removal. Trash would be removed on a standard schedule and solid waste is not
anticipated to increase significantly as a result of this application.
4, Utilities, with reference to locations, avaIlabIlity, and compatIbIlity.
The City of Boynton Beach Utility Department currently serves the site, and utilities would continue
to be available and provided, consistent with Comprehensive Plan policies and city regulations. No
additional impacts are anticipated with this application.
5. Screening, buffering and landscaping with reference to type, dimensions, and character.
The site is landscaped with mature shade trees, mostly Mahogany. The applicant states, in his
responses to the standards for evaluating conditional uses, that "The landscaping has been brought
up to code/l. Upon review, staff has found this to be the case.
,ll.dditiona!!y, there is a six (6) foot high wooden fence and landscaping along the east property
boundary, abutting the single-family residential development (Stonehaven). Tne fencing and
landscaping will provide some noise buffering to the east (residential), and the building itself will
provide noise buffering to the properties to the north (commercial). A four (4) foot high wooden
fence around the outdoor play area and landscaping along the south and west property lines will
provide some noise buffering to the south, toward the office building at 200 Knuth Road, and west,
facing Knuth Road and the neighboring gas station.
6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and
compatIbility and harmony with adjacent and nearby properties.
Copy on the existing northern sign will be revised to include the day care use, and the sign will be
painted and reconditioned to match the building. A new concrete monument sign will be constructed
at the southern entrance, 5'8/1 in height and 8' 3/1 in width. The sign will be finished to match the
existing sign, with a stucco finish, and painted to match the building. All site lighting is existing.
7. Required setbacks and other open spaces.
The existing building exceeds the setback requirements of the C-1 zoning district. District setbacks
are: front (north) required 30' - provided 108', rear (south) required 20' - provided 136', side (west)
required 10' - provided 24', and side abutting residential (east) required 30' - provided 76'.
8. General compatIbIlity with adjacent property and other property in the zoning district.
,"..-;,..:"_;.._,,.j""'i'iiII'i""....'~~~M_.""'.."'"
St. Therese Daycare - COUS/MSMP 07-002
Page 4
Memorandum No, PZ 07-049
The daycare use is generally compatible with the office use within the remainder of the building and
with the surrounding commercial and office uses on adjacent properties. With the building's large
side setback against the neighborhood to the east (76 feet), and appropriate buffering between the
outdoor play area and the residential area to the east, any perceived negative impacts should be
minimal. Overall, the proposed development should improve its position with the surrounding area
due to site improvements, The entire building will receive a fresh coat of stucco, and will be painted
more consistently with surrounding buildings, from an uncommon light blue to a beige color. The
building will also benefit from added entrance canopies and fencing throughout, as well as new doors
and improved windows,
9. Height of building and structures, with reference to compatibility and harmony to adjacent and
nearby properties, and the city as a whole.
The existing height of the one-story building would not change with this application, and is
compatible with the structures on the adjacent commercial and residential properties.
10. Economic effects on adjacent and nearby properties, and the city as a whole.
The overall economic effects of the proposed use on adjacent and nearby properties, and the city as
a whole, will be negligible.
11. Conformance to the standards and requirements which apply to site plans, as set forth in Chapter
19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review).
With incorporation of staff comments, the proposed project would comply with all requirements of
applicable sections of city code.
12. Compliance with, and abatement of nuisances and hazards in accordance with the performance
standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to
the City of Boynton Beach noise Control Ordinance.
With incorporation of all conditions and staff recommendations contained herein, the proposed use
would operate in a manner that is in compliance with the above-referenced codes and ordinances of
the city.
RECOMMENDATION
Based on the discussions contained herein, compliance with development regulations, and the
consistency with the Comprehensive Plan, staff recommends that this request for conditional use / major
site plan modification be approved subject to satisfying all comments contained in Exhibit "C" -
Conditions of Approval. Furthermore, pursuant to Chapter 2 - Zoning, Section 11.2 Conditional Uses, a
time limit is to be set within which the proposed project is to be developed, Staff recommends that a
period of one (1) year be allowed to obtain a building permit for this project.
S .,Phwnmg\SHARElYWPJlROJECTS\Dr Ka Hock Dy Go Office\Sl Therese ofLiseux Early Lrng eu- MSPM~COUS 07\5t Therese COUS_MSPM StatTReport doc
Exhibit "A" - St. Therese Day Care
Location Map
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EXHIBIT B
EXHIBIT 'fe"~
Conditions of Approval
Project name: St. Therese of Liseux Early Learning Center
File number: MSPM 07-002 COUS 07-002
Reference: 2nd review plans identified as a Maior Site Plan Modification and Conditional Use with a June
26. 2007 Planning and Zoning Department date stam12 marking.
DEP ARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
I Comments:
1. There is an existing Mahogany adjacent to the proposed dumpster X
enclosure that will present a vertical conflict with solid waste pickup
equipment. Please relocate this tree appropriately.
PUBLIC WORKS - Forestrv
Comments: I
2, Indicate, by note on the Landscape Plan, that within the sight triangles X !
there shall be an unobstructed cross-visibility at a level between 2.S-feet and II
I
8-feet above the pavement (LDR, Chapter 7.5, Article II, Section S.H.), Ii
3, Per the LDR, Chapter 7.5, Article II, Section S.C.S, Cypress mulch is not X I Ii
I
permitted. i , "
I
4. Staff strongly recommends placing canopy trees far enough back from I X ji
!,
drive aisles to minimize the potential for vertical conflicts with high profile I
vehicles. X -f-l
PUBLIC WORKS-Traffic
Comments: NONE ,
II , ~ , I
:1
I
ENGINEERING I'
II
Comments: I!
5. Paving, drainage and site details will not be reviewed for construction X
acceptability at this time, All engineering construction details shall be in !I
accordance with the applicable City of Boynton Beach Standard Drawings Ii
I'
and the "Engineering Design Handbook and Construction Standards" I:
and will be reviewed at the time of construction permit application, I
I
,
i UTILITIES j
I
I :1
I
I Comments: NONE X I
i FIRE I I
,I
Comments: NONE X L-- JI
Ii I i I'
Ii
I'
~ POLICE ! -~[
COA
08/24/07
2
I II
DEP ARTMENTS INCLUDE REJECT
Comments: NONE X
BUILDING DIVISION
Comments:
6. Please note that changes or revisions to these plans may generate X
additional comments. Acceptance of these plans during the TART (Technical
Advisory Review Team) process does not ensure that additional comments
may not be generated by the commission and at permit review.
7. At time of permit review, submit signed and sealed working drawings of X
the proposed construction.
8. On the drawing titled site plan identify the property line. X
If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A The full name of the project as it appears on the Development
Order and the Commission-approved site plan.
B The total amount paid and itemized into how much is for water and
how much is for sewer. (CBBCO, Chapter 26, Art. II, Sections 26-34)
9. At time of permit review, submit separate surveys of each lot, parcel, or X
tract. For purposes of setting up property and ownership in the City computer
provide a copy of the recorded deed for each lot, parcel, or tract. The
recorded deed shall be submitted at time of permit review.
10. Pursuant to approval by the City Commission and all other outside X
agencIes, the plans for this project must be submitted to the Building
Division for review at the time of permit application submittal. The
plans must incorporate all the conditions of approval as listed in
the development order and approved by the City Commission.
11. Toilet rooms, sinks, etc. shall comply with Chapter 11 for Handicap X
Accessibility. Water closets, lavatories and sinks for children's use may be
designed using the Americans With Disability Act Accessibility Guidelines
for Buildings and Facilities: Building Elements Designed for Children's Use.
Refer to 36 CFR Part 1191.
PARKS AND RECREATION
Comments: NONE X
FORESTER/ENVIRONMENT ALIST
Comments:
12. The applicant should provide landscape and irrigation design X
improvements along the elevations shown on sheet A-3,
13, All existing trees / vegetation in the improved portion of the site should X
be relocated to other locations (shown on the plan) along the perimeter of the
property.
COA
08/24/07
3
DEPARTMENTS INCLUDE REJECT
14. All of the existing landscape and irrigation improvements on the entire X
site will be inspected for acceptable quality as part of the project final
inspections. This note should be added to the landscape sheet LS-I.
PLANNING AND ZONING
Comments:
15, Landscaping at project entrances shall contain a minimum of two (2) X
colorful shrub species on both sides of the entrance and a signature tree. Note
that signature trees do not contribute toward the total number of required i
perimeter trees or parking area interior landscaping. (Chapter 7,5, Article II, I
I
Section 5, G.). Provide a signature tree, such as Yellow Elder, Tibouchina I
granulosa, or Bougainvillea at each side of the project entrance, These
signature trees shall have a minimum of six (6) feet of clear trunk to preserve
the clear sight area (Chapter 7.5, Article II, Section 5.N.),
I
I
I I
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS I
I
Comments:
None X
ADDITIONAL CITY COMMISSION CONDITIONS I
I Comments: I I II
I To be determined, I I II
S:IPlanningISHAREDlWPIPROJECTSIDr. Ka Hock Dy Go OfficelS! Therese of Liseux Early Lrng. C!r MSPM-COUS 071COA,doc
'''''';''''';''''',".i"",,,,,~,,,,'~;loj.o.;o;j,",,,,"',-'''''''<
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: St. Therese of Liseux Early Learning Center
APPLICANT'S AGENT: Everett Jenner
APPLICANT'S ADDRESS: 2647 NW 41st Street, Boca Raton, FL 33434
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 18, 2007
TYPE OF RELIEF SOUGHT: Request conditional use / major site plan modification approval to allow
conversion of 7,098 square feet of an existing 13,170 square foot office building for a daycare use, on
a 2.04-acre parcel in the C-1 zoning district.
LOCATION OF PROPERTY: 3452 W. Boynton Beach Blvd.
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
x THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2, The Applicant
- HAS
- HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
- DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Boynton Bay\LUAR 07-002\DO Master Plan,doc
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
Ms. Di Nizo responded they serviced swimming pools, not install them and she took
exception to staff accepting the word of a caller as opposed to a written letter. Vice Chair
Hay assured Ms. Di Nizo as did the other applicants, their decision was not based on a phone
call, but rather on the other issues involved.
Motion
Mr. Saberson moved to support the staff recommendation to deny the request. Vice Chair
Hay seconded the motion that unanimously passed.
B. St. Therese of Liseux Early Learning Center (Heard out of Order)
Conditional Use
1. PROJECT: St. Therese of Liseux Early Learning Center
(COUS 07-002) Dr. Ka Hock Go
AGENT: Everett H. Jenner
OWNER: Dr. Ka Hock Go
LOCA nON: 3452 W. Boynton Beach Boulevard
DESCRIPTION: Request conditional use / major site plan modification
approval to allow conversion of 7,098 square feet of an
existing 13,170 square foot office building for a daycare
use, on a 2.04-acre parcel in the C-l zoning district.
Chair Wische reviewed the application and explained there were 15 conditions of approval.
He asked the applicant whether he was in agreement with those conditions,
Everett Jenner, agreed with the conditions of approval.
Gabriel Weubben, Planner, summarized the background and advised staff reviewed the
use and found no detrimental affects to the surrounding neighborhood. He explained
Palm Beach County found this in compliance and noted there was adequate parking. Staff
was supporting the project subject to the conditions of approval.
Chair Wische opened the public hearing.
No one coming forward, Chair Wische closed the public hearing.
The board noted the Americans with Disabilities Act did not have fixed regulations and
asked if he was gearing the interior facilities to young children, Mr. Jenner responded
they were.
Further discussion ensued regarding the appropriateness of recommending a conditional
5
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
use when other regulatory agencies were involved. The board was aware there were very
specific needs for the facility, and Mr. Jenner indicated he had some homework to do on
the specifics of the interior planning of the building. They would be subject to inspections
and regulations.
Mr. Rumpf explained this review was limited to City requirements and the review criteria for
conditional use applications.
The playground matting was discussed. Mr. Jenner explained the mats were interlocking
and were made of a heavier and thicker material than the regular mats were. The mulch
was for the soft areas.
Motion
Vice Chair Hay recommend approval of the requested conditional use/major site plan
modification approval to allow conversion of 7,098 square feet of an existing 13,170 square
foot office building for a daycare use, on a 2.04-acre parcel in the C-1 zoning district with
all staff comments. Mr. Casaine seconded the motion that unanimously passed.
6. Old Business
A. Open-air Structures
Code Review
1. PROJECT: Open-air Structures (CDRV 07-003)
AGENT: City-initiated
DESCRIPTION: Request to amend the Land Development Regulations
Part III, Chapter 2. Zoning. Section 4.8 by the addition
of provisions and regulations for "Open-air
structures' that will include pavilions, gazebos, and
tikijchickee huts, and corresponding setbacks and size
criteria.
Chair Wische presented the request.
Mr. Rumpf explained this item was reviewed by the CRA and was scheduled for
Commission review in September. An ordinance has been drafted. He advised there were
no substantive changes but they did not have an answer in reference to flammability, The
matter was discussed with Fire officials, but given the fact it is a single-family zoning
district, it is not given the same scrutiny of review its commercial counterparts would
6
-
VIII.-PUBLIC HEARING
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o August 21, 2007 August 6, 2007 (Noon,) o October 16, 2007 October 1, 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October IS, 2007 (Noon)
rgJ September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November S, 2007 (Noon)
o October 2, 2007 September 17,2007 (Noon) o December 4, 2007 November 19,2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
rgJ Public Hearing 0
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agenda under
Public Hearing, The Community Redevelopment Agency Board on August 14, 2007 and the Planning & Development
Board on August 28,2007, supported the draft amendments. The Planning & Development Board also recommended that
staff consider regulations for temporary parking lots, and research options for reducing the parking surplus typical of large
commercial retail developments, For further details pertaining to this request, see attached Department Memorandum No. 07-
082.
EXPLANATION:
PROJECT: Land Development Regulations (LDR) Rewrite - Group 3 (CDRV 07-004)
AGENT: City- initiated
DESCRIPTION: Group 3 deliverable, pursuant to the LDR Rewrite Work Schedule, including: Article 5,
Minimum Off-Street Parking Requirements; Article 6, Parking Lot, Vehicular Use Areas,
and Loading Standards; Article 7. Exterior Lighting Standards; and Article 8, Utility
and Infrastructure Design Standards.
These proposed sections will ultimately replace and enhance portions of the current LDR
Part III, Chapter 2. Zoning, Sections 5, 6, 7, and 11; Chapter 2.5 Planned Unit
Developments, Section 9' Chapter 4 Site Plan Review; Chapter 6 Required
,
Improvements, Articles I, III, IV, and VII; Chapter 9 Community Design Plan, Section
10; Chapter 20
Buildings, Housing, and Construction Regulations, Articles VIII; Chapter 22 Streets and
Sidewalks, Article I; and Chapter 23 Parking Lots, Articles I, II, and III.
PROGRAM IMP ACT: ~
FISCAL IMP ACT:
ALTERNATIVES:
Development Depa City Manager's Signature
p~dUt~ Assistant to City Manager ~
City Attorney / Finance
S:\PlanninglZoning Code Update\LDR Rewrite\StaffReports\Agenda Item Request LOR Rewrite Group 3 CORY 07-004 9-18-07.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
DEPARTMENT OF DEVELOPMENT
Memorandum PZ 07-082
TO: Chairman and Members,
Community Redevelopment Agency Board &
Planning and Development Board
THRU: Ed Breese
Principal Planner
FROM: Eric Lee Johnson, AICP ~
Planner
DATE: August 7, 2007
RE: LOR Rewrite - Group 3
Chapter 4, Articles 5 through 8
INTRODUCTION
A task of the LDR Rewrite project is to update the entire Part III (Land Development
Code) of the City's Code of Ordinances. In April of 2007, staff presented the Boards and
Commission with a progress report and proposed work schedule of the LDR Rewrite
project. Staff determined that it would be best to break down the entire project into eight
(8) different phases. At this time, staff is delivering the third component of the eight-
phase project (see attached). The first two (2) phases, Group 1 and Group 2, dealt with
Definitions, the Use Matrix, and its associated Notes and Restrictions. In recap, the
previously reviewed phases were mainly focused on matters relating to zoning districts
and allowable uses. This phase, known as Group 3, primarily deals with site
development standards (see above-referenced chapter and respective articles). Group 3
mainly focuses on required off-street parking calculations, off-street parking lot and
vehicular use area standards, and rights-of-way and infrastructure standards. The
following articles are presented as follows:
Article V. Minimum Off-Street Parking Requirements
Article VI. Parking Lot, Vehicular Use Areas, and Loading Standards
Article VII. Exterior Lighting Standards
Article VIII. Utility and Infrastructure Standards
The off-street parking calculations and site design standards are currently located within
multiple chapters of Part III of the current code. This lack of consolidation between
common topics can be burdensome to a novice reader as well as the development and
design professional community wanting to do business in Boynton Beach. Therefore, the
attached regulations represent that same concentrated effort as in previous phases, to
consolidate scattered regulations of common topic matters, identify and correct
inconsistencies, and reword in an effort to increase clarity of the City's regulations.
1
....M."...__..."..~""~~~_____0<~~__''''.....,
Above all, the proposed reorganization of these provisions will significantly increase the
ease of reading and understanding of the City's very important regulations.
PROJECT OBJECTIVES
The objectives set forth at the onset of staffs management of this effort, and explained
previously in the update report, continue to be furthered. Of the original objectives, those
involving user-friendliness and maintaining a flexible and dynamic approach are most
addressed by this work product. The original objectives are listed below followed by
specific documentation relative to Objectives #1, #2 and #4. Although #5 is not
specifically addressed herein, the basic services and unanticipated demands of the
Division continue to be a priority, and provided or responded to timely.
1. PreservelUtilize work efforts initiated/accomplished by the consultant including
work products, discoveries, pertinent recommendations, and input collected from
the public, staff and elected officials during workshop sessions;
2. Maximize user-friendliness in the ultimate document with the appropriate and
logical organization, interconnectivity, and writing style;
3. Maintain public involvement in the rewrite process, including input from local
professionals "experts";
4. Use a dynamic approach in the rewrite effort allowing the shifting of resources as
needed to address current issues and CommiSSIon direction; and
5. Continue to deliver optimal customer service to the public and applicants during
the project.
Objectives #1 & #2:
LDR format or organization was the target of an original objective which continues to be
furthered by the consolidation of common topic matters. Staff proposes to separate the
entire Part In LDR (currently 23 chapters) and divide them into four (4) distinct chapters.
A four (4) chapter code proposal deviates much from the existing code but is more in
keeping with the Model Land Development Code; tailored perfectly to meet the needs of
the local agenda.
All development standards, such as off-street parking requirements, parking lot design,
exterior lighting, and infrastructure improvements would be placed into this fourth
chapter, containing eight (8) articles. Each article is arranged and ordered based on its
rank or its "contribution" to the land development process within the City. Currently,
these same regulations are scattered throughout Part III within many different chapters
and sections. The attached documents would modify all or portions of the existing code:
Chapter 2. Zoning, Sections 5, 6, 7, and 11;
Chapter 2.5 Planned Unit Developments, Section 9;
Chapter 4 Site Plan Review;
2
Chapter 6 Required Improvements, Articles I, III, IV, and VII;
Chapter 9 Community Design Plan, Section 10;
Chapter 20 Buildings, Housing, and Construction Regulations, Articles VIII;
Chapter 22 Streets and Sidewalks, Article I; and
Chapter 23 Parking Lots, Articles I, II, and III.
As previously mentioned, this lack of consolidation is cumbersome for the lay person to
locate as well as challenging to staff to regularly review and incrementally revise as the
needs arise. Although it has been very challenging and time-consuming for staff to locate
all the standards throughout the code and consolidate the common topics into this format,
the benefits with respect to consistency and ease of access justify the effort. User-
friendliness continues to be a primary objective, guiding both the format as well as
emphasis on simplicity and clarity.
Objective #4:
Staff continues to acknowledge the priorities and current issues of the Commission in this
deliverable. The changes that have recently be approved by the Commission for the
existing Chapter 6 and Chapter 22 have been integrated into the proposed documents
accordingly.
OTHER NOTEWORTHY CHANGES
Preparation of these documents has involved the comprehensive and detailed review of
the land development process, the various standards by which land is regulated, land
development standards and the appropriate staff member who administration processes
by which they are regulated. Noteworthy are the following additions or revisions
involving land development standards:
. Each arti cl e would now contain its own "Purpose and Intent" and
"Administration" text;
. All required minimum off-street parking calculations have been reviewed,
compared with neighboring jurisdictions, and updated in accordance with
leading industry publications (i.e. 2002 American Planning Association's
Parking Standards);
. Created off-street parking requirements for selected uses (i.e. guest parking
for multi-family residential, group homes, and carwashes)
. Reduced off-street parking requirements for selected uses (i.e. excluded
indoor child play areas from counting towards floor area in restaurants,
differentiated between single-use vs. multi-use tenants in warehouses);
. Updated and created more provisions to reduce required off-street parking
areas. Staff recognizes there is a parking surplus on many of the City's big-
box establishments for much of the year and the intent is to reduce
underutilized impervious surfaces, increase pervious surfaces in order to
enhance the quality and health of proposed / existing landscaping, and to
enhance pedestrian connections within parking lots). Emphasized efficient
use of land and redevelopment through the updating of existing provisions for
3
"'"....",'..''>:'~".........."..,.,;.'''~'''''''''-'''".j."."..^
Joint Access parking, Shared parking, and Fee-in-Lieu of parking. Created
special provisions for on-street parking, 5% reduction in minimum parking,
and maximum number of surplus spaces;
. Inserted current federal standards for required Handicap Accessible parking
spaces;
. New provisions were created to allow for waivers in engineering design
standards rather than meeting traditional hardship criteria via the variance
process. This would empower staff to approve variations in non-critical
design standards, which would allow for more flexibility in overall project
design as well as furthering a more streamlined business-friendly and more
relevant development process;
. Inserted references to the Engineering Design Handbook and Construction
Standards where applicable and removed non-critical engineering design
standards from the Land Development Regulations;
. Dissolved Chapter 9 Community Design Plan (text with an emphasis on
aesthetics / appearance) and relocated the existing text into various sections
labeled "Community Design";
. Enhanced existing text regarding queuing and stacking for drive-through
facilities to ensure for higher standards and better safety;
. Created a chapter dedicated to exterior lighting (illumination) with an
emphasis on aesthetics, minimum and maximum lighting levels, and
prohibited lighting; and
. Created text that authorizes City Engineer to grant, accept, and vacate
easements.
SUMMARY I RECOMMENDATION
Staff recommends that the Boards and Commission approve this draft portion of Group 3.
However, any changes and comments proposed by the Boards and approved by the
Commission will be incorporated into the document or schedule for ultimate ordinance
preparation and processing.
EJ
Attachments
S:\Planning\Zoning Code Update\LDR ReWIite\StaffReports\Group 3 report - Ch 4, Art 5 thru 8,doc
4
SITE DEVELOPMENT STANDARDS
ARTICLE V. MINIMUM OFF-STREET PARKING REQUIREMENTS
Section 1. General.
A. Purpose and Intent. The purpose of this article is to
provide accessible, attractive, secure, properly lighted, \vell-
maintained, and screened off-street parking facilities for the citizens
and visitors of the city. It is the intent of these regulations to ensure
the provision of off-street parking in prop0l1ion to the typical and
daily demand created by various businesses located downtown and
in the suburban areas. It is also the emphasis of this ariicle to
promote efficient use ofland and redevelopment through promotion
of cross-parking and interconnectivity, shared parking and necessary
reductions to consider alternative parking resources and
redevelopment initiatives.
B. Administration. Section 7. ,\dministmtion. The
Director of Planning and Zoning or designee shall coordinate,
in terpret. and administer this article. For the purpose of
coordinating, enforcingLand administering this chapter, the director
of de'.'elopment shall be the administrative officer. COrd. No, 96 63,
S 3, 1 21 97)
C Rules.
L +-: Parking space requirements shall be computed
on the basis of the principal use of a structure or lot, and
using gross floor area unless stated otherwise in panlbrraph
.f-6.--.ef this article subsection. Gross floor area, for the
purposes of this subsection, shall include the floor area
occupied by the principal use, plus the floor area occupied
by all other enclosed spaces accessory uses, including but
not limited to storage rooms, maintenance and mechanical
rooms, offices, lounges, restrooms, lobbies, basements,
mezzanines, and hallways.
2. &- Where several principal uses exist in one
structure or on one lot, parking space requirements shall be
computed separately for each principal use, unless stated
otherwise in this article paragraph 16 of this subsection.
Where parking spaces are required in this article paragraph
M for each of several principal uses that commonly occur
together, this is done for the purpose of clarification only,
and shall not limit the application of the requirement
contained in this paragraph.
August 7, 2007
1
SITE DEVELOPMENT STANDARDS
3. ~ A use shall be considered a principal use, for
the purposes of this subsection, if it could exist separately
from all other uses in the same structure or on the same lot,
and would by itself generate significant parking demand.
4. -l-h Where several principal uses exist in one
building or part of a building, and the floor area of each
principal use cannot be clearly delineated, the parking space
requirement for the use requiring the greatest number of
parking spaces shall apply.
5. +2-. Where a use is not listed below, parking space
requirements shall be determined by the City Commission
after review and recommendation by the Director of
Planning & Zoning or designee planning and development
00affi.
6. -1+ Where the number ofrequired parking spaces
as computed includes a fraction, the number of required
parking spaces shall be the computed number rounded to the
next highest whole number.
7. M. Except as provided in Subsection 1.( 1) belov:,
there shall be provided, at the time of the erection of any
structure or establishment of any use, a number of off-street
parking spaces in accordance with the following minimum
requirements, and subject to the parking requirements
paragraphs 1 through 15 of this subsection. Where a
structure or use is enlarged or increased in capacity by any
means, including a change in building occupancy which
requires the provision of additional parking spaces, or a
change in use to or which requires additional parking
spaces, the minimum number of parking spaces shall be
computed by applying these requirements to the entire
structure or use.
Section 2. Required Off-Street Parking Calculations. Bv Use
A. General. ~ No fewer than four (4) parking spaces
shall be provided for any nonresidential use.
August 7, 2007
2
SITE DEVELOPMENT STANDARDS
B. Table 4-1 Residential and Lodeine Uses fr:--
D..vellings, lodging and other buildings for habitation: 4-:
Residential and Lodging Uses I Standard Number of Required Parking
,,' , I Spaces
Building area size is based upon gross floor area (in square feet) unless spec!fical~l' expressed otherwise, ~--j
Single-family, duplex dwelling, or mobile home: I 21
Efficiency or One-bedroom apartment: I 1.51.2 ~--~1
I
I 1 ~ ~ 2 ,--
T-Vithin Mixed-Use High district: ,.).)
I 21.2 --
Two (2) or more bedroom apartment:
~-----
Within Mixed-Use High district: ],661.2
-----
Dormitories: 1 per unit
Hotel & Motel units containing one (1)-bedroom: 1,25 per unit
----~_._-_.
Within Mixed-Use High district: 1 per unit --
Hotel & Motel suite containing two (2) or more bedrooms: 2 per unit
Within Mixed-Use High district: 1 per unit
I ,~------
Group Home (Types 1 through 4): 1 per 3 beds
Bed & Breakfast: I 1 ]
~---~--
Live / Work Unit: I 1 per two (2) units4
1 Residential drivewavs shall satisfv the parking space
requirements for single-family detached dwelling units. duplexes.
and multifamilv dwelling units containing garages. provided such
drivewavs are of sufficient size to meet the parking SD3ce
requirements of this subsecti on.
2 Guest parking shall be provided at a rate of 0.15 spaces per
unit for residential developments consisting of three (3) or more
dwelling units.
3 Required parking shall be calculated on the basis of one ( 1 )
space per each employee. manager. or owner and one (1) parking
space for each guest unit. Newly created parking may be located
only in the rear and side yard.
4 (4) Parking. In addition to the required parking for the
residential unit. the city requires The city encourages that one
parking space per two (2) liye/work units be provided to meet
business activity needs. Parking provided to meet this requirement
shall be located on the lot, built into or under the structure, or within
three hundred (300) feet of the unit in which the use is located, The
distance shall be a straight line measurement from a point on the
boundary line of the propertY of the subiect unit to the closest
boundarY line of the propertY on which the parking is located.
Parking provided to accommodate said space, including driveways
August 7. 2007
3
SITE DEVELOPMENT STANDARDS
of adequate depth in front of the unit's garage, shall not serve as
meeting required parking for the unit's residential use.
d. Parking. Each li':e / work unit shall be pro':ided at least two
and one half C' ~s.) parking spaces.
a. Dwellings, lodging and other buildings for habitation: 4:-
(1) Single family and duplex d\vellings: T'vVO (2)
parking spaces per dwelling unit.
C') T',vo or more bedroom apartments: T',','o (2) parking
spaces per dwelling unit.
(3) One bedroom and efficiency apartments: one and
one half (1.5) parking spaces per d\velling unit for each
efficiency and/or one bedroom apartment.
( 4) DOlTIlitories: One (1) parking space per rooming
Hfli+..
(5) Rooming and boarding houses: One (1) parking space
per rooming unit.
(6) Hotels, apartment hotels, motels, apartment motels,
and time sharing hotels and motels: One and one quarter
(1. ') 5) parking spaces per bedroom.
(7) Hospitals: Two and one half (2.5) parking spaces per
l3e€h
(8) Nursing homes, convalescent homes, and sanitariums:
One (1) parking space per three (3) beds.
d. Parking Required parking shall be calculated on the basis of
one space per each employee, manager, or oVlller and one parking
space for each guest unit. Ne\vly created parking may be located
only in the rear and side yard.
August 7, 2007
4
SITE DEVELOPMENT STANDARDS
C. Table 4-2 Commercial and Health Care / Office Uses
d, Retail services, restaurants, and offices: +G. Where a use is
located in a shopping center, office building, or office-retail
complex, the parking space requirement for the shopping center,
office building, or office-retail complex in which it is located shall
apply; except that where a theater is located in a shopping center the
parking space requirement for theaters shall apply for the seating or
gross floor area of the theater (see "Theater" in Chapter 4. AJiicle V.
Section 3,G.),
Commercial and Health Care / Office Uses Standard Number of Required Parking
'. " Soaces
Building area is based upon gross floor area (in square feet) unless spectficalzv expressed otherwise,
Any Non-residential use (minimum): 4 or 1 per 200, whichever is greater]
Shopping center: 1 per 200
Office-Retail Complex: 1 per 200
Restaurant: 1 per 2,5 seats - no less than 1 per] 002
Bar & Night Club: 1 per 2,5 seats - no less than 1 per 100
Gasoline Station: 1 per 2503
Grocery Store: 1 per 200
Auto Car Wash (Polishing, Waxing, Detailing) --
Automated (no employees): I N/A
-~
Full-Service: I 4 per tunnel4
---- ,
Auto Car Wash, Self-Service Bay: I 2 per bay
I 1 per 5005 ---.---
Auto / motorcycle / truck, trailer, rec. vehicle sales / rental: J
Automotive, Repair Major and Minor ----I 1 per 2507
Automotive, Repair (paint and body shops only): 1 per 3008
Boat Dealer / Rental: 1 per 500" ~j
Coin-operated Laundry or Dry Cleaner: 1 per 250
Copying, Printing, or Sign Design: 1 per 300
Funeral Home: ] per 200
Pet Care: I 1 per 300
Bank and Financial Office: 1 per 250
Medical or Dental Office, Imaging / Testing: 1 per 200 ..-
Photography Studio: I 1 per 300
,
Personal Care (Beauty, Hair, and Nails): I 1 per 100 --~-~-~-
Furniture and Home Furnishings: I 1 per 500
i
----~-_._--
Hospital: I 1 per 2,5 beds ----
Taxi, Limousine, and Charter Bus: I 1 per 300
Nursery, Garden, and Farm Supply: ] per 2.000 of outdoor nursery area" _n_._
Travel Agency: i 1 per 300
I ~-~-_..-
Business / professional office not listed within this subsection: I 1 per 300 ~_.,._---..-
Establishments not listed elsewhere within this subsection: ! 1 per 200
1 EHB Non-residential: For the non-residential components
ofa mixed use proiect. parkinS!' shall be calculated at a minimwl1 of
August 7. 2007
)
SITE DEVELOPMENT STANDARDS
one (1) parking space for each two hundred (200) square feet of
grOSS leaseable floor area.
2- Indoor child play areas shall be excluded for this purpose if
such areas are designed/delineated separate from dining areas and if
20% or less than the gross floor area of the restaurant. No
additional parking spaces are required for outdoor seats provided
that the number of outdoor seats is 20% or less than the total
number of indoor seats. Additional parking spaces shall be required
for outdoor seats in excess of this threshold.
1 The required queuing distance at pump islands shall be in
accordance with Chapter 4. Article VI. Section 8. Gasoline Station
establishments that contain "Automotive. Minor Repair" shall
provide for additional parking spaces (see "Automotive. Minor
Repair").
4 Plus one ( 1) space per 75 square feet of detail. washing. and
waxmg areas.
.2. Plus required parking spaces for outdoor storage or display
of vehicles for sale or for rent.
Q Plus one (1) space per 10.000 square feet of paved or
unpaved outdoor area used for the storage or display of boats for
sale or for rent.
1 One (1) space per 250 square feet of grOSS floor area devoted
to office. display of merchandise. and waiting area. In addition.
three (3) parking spaces are required for each service bav. The
space within a service bay may be counted towards satisfaction of
the required parking. However. in no case shall less than four (4)
outside parking s1Jaces be provided.
~ In addition. each overhead door and interior spray booth may
be counted towards satisfaction of the required parking. provided
there is the minimum area (the size of a standard parking space)
between an overhead door and an interior sprav booth. However. in
no case shall less than four (4) outside parking spaces be provided.
2 Plus required parking for any retail floor area.
(1) Restaurants, bars, cocktail lounges, dance halls, and
all other eating or drinking establishments: One (1) parking
space per two and one half (2.5) seats, but not less than one
(1) parking space per one hundred (100) square feet of gross
floor area.
August 7, 2007
6
SITE DEVELOPMENT STANDARDS
C) Shopping centers: One (1) parking space per two
hundred (200) square feet of gross leasable floor area.
(3) Office retail complexes: One (1) parking space per
two hundred COO) square feet of gross leasable floor area.
(1) Retail gasoline sales, retail automotive pmis and/or
accessories sales, and automotive repairs, including major
repairs, but e~~cludinb automoti','e paint and body shops: One
(1) parking space pertv,'o hundred fifty C 50) square feet of
gross floor area.
(5) Bakeries: One (1) parking space per two hundred
COO) square feet of gross floor area.
(6) Florists and retail sales floor area of greenhouses:
One (1) parking space per two hundred (200) square feet of
gross floor area.
(7) Grocery stores and food stores: One (1) parking
space per two hundred COO) square feet of gross floor area.
(8) ~^.utomobilc, trucK, motorcycle, trnile, nnd
recreation vehicle sales or rental: One (1) parking space per
five hundred (500) square feet of bross floor area, plus
required parking spaces for outdoor storage or display of
goods for sale or for rent.
(9) Small equipment and tool rental establishments: One
(1) parking space per two hundred fifty (250) square feet of
gross floor area, plus required parking spaces for outdoor
storage or display of goods for sale or for rent.
(10) Outdoor storage or display of goods for salc or for
rent, e}~cept boats: One (1) parking space per fiYe thousand
(5,000) square feet of paved or unpaved outdoor area used
for the storage or display of goods for sale or for rent.
(11 ) Boat sales or rental: One (1) parking space per fhe
hundred (500) square feet of gross floor area, plus one (1)
parking space per ten thousand (10,000) square feet of paved
or unpaved outdoor area used for the storage or display of
boats for sale or for rent.
August 7, 2007
7
,,,,~,,,,,~,,,,,,,,,,,,,,)",,,,,,,,,,,,,,,";,;..-..._~__~,,~,~,,,,~",,;',";, "..c,
SITE DEVELOPMENT STANDARDS
(12) Retail establishments not listed clse\vhere: One (1)
parkin; space per 1\\'0 hundred (200) square feet of gross
floor area.
(13) Personal, professional, and business services not
listed elsewhere, including testing, repairing, and servicing:
One (1) parking space per three hundred (300) square feet of
gross floor area.
(11) Laundromats or dry cleaning pick up stations, and
laundry or dry cleaning plants located in commercial zones:
One (1) parkin; space per t'.\'o hundred fifty (250) square
feet of gross floor area (for laundry or dry cleaning plants
located in industrial or PID zones, see (f)(3)).
(15) Printing, engravm;, or publishing located 111
commercial zones: One (I) parking space per three hundred
(300) square feet of gross floor area (for printing, engra,,'ing,
or publishing located in industrial or PID zones, see (f)( 1)).
(16) Funeral homes: One (1) parking spaee per two
hundred (200) square feet of gross floor area.
(17) KennE!ls and animal hospitals: One (1) parl::.ing space
per three hundred (300) square feet of gross floor area,
including area of outdoor kennels.
(18) Financial institutions and services: One (1) parking
space per two hundred fifty (250) square feet of gross floor
area-:
(19) Medical and dental clinics, offices, and office
buildings: One (1) parkin; space per 1\\'0 hundred (200)
square feet of gross floor area.
(20) Offices and office buildings not listed else'where:
One (1) parking space per three hundred (300) square feet of
gross floor area.
(21) /Lrt, craft, graphies, and photographic studios: One
(1) parking space per three hundred (300) square feet of
gross floor area.
(2'"') Beauty and barber services: One (1) parking space
per one hundred (100) square feet of gross floor area.
August 7, 2007
8
SITE DEVELOPMENT STANDARDS
C'"') Furniture stores: One (1) parking space per fi','c
--'
hundred (500) square feet of gross floor area.
C'1) .^~utomoti','e paint and body shops: One (1) parking
space for every tlrree hundred (300) square feet of gross
floor area. In addition, each overhead door and interior spray
booth may be counted toward a parking space, provided
there is a minimum area, the size of a standard parking
space, bct'vveen an o';erhead door and an interior spray
booth. Ho\veveT, in no case shall less than four ( 1) outside
parking spaces be provided.
(7) Hospitals: Two and one halfC' .5) parking spaces per
beEh
(Y Miscellaneous uses:
~
EB Taxi offices and bus stations: One (1) parking space
per one hundred (100) square feet of gross floor area.
(3) Greenhouses: One (1) parking space per tv..o
thousand (2,000) square feet of bross floor area, plus
required parting spaces for any retail floor area.
D. Table 4-3 Arts, Entertainment, and Recreational
Uses c. Recreation and amusement:
:,. ':,:,'-",-"-_., .,:, ,:' Standard Number of Required Parking
Arts, 'En te,rbil~lDen't,arid .'Re~reati()nal S aces
Buildin area size is based u on
Any Non-residential use (minimum): I
Swimming pool:
Ice and roller skating rink:
Indoor athletic court: 1
Outdoor athletic court: 1
Golf course:
Miniature Golf Course:
Bowlin Aile ': -
Gym, Fitness, and Health Club:
Martial Arts, G mnastics, and Dance Studio: " -.---------_._,-,. u1
Arcades, 001 halls, and other indoor amusement laces: ~
Marina, includin Yacht Club: 1
Museum: I 1 per 300 ---- -1
Shootin Range, Indoor I 1 er 250 I
Sightseeing & Scenic Tours: 1 per 3 seats4
Rentals, Recreational (bicycles, canoes, personal watercraft): 1 er 200
--~_.-
Residential recreational / amenity area: -5 I
:> ___.._______.,___ .. J
August 7, 2007
9
SITE DEVELOPMENT STANDARDS
Theaters, auditoriums, meetina rooms, and other laces ofassembJ : 1 er 4 seats6
Establishments not listed elsewhere within this subsection: I er 200
1 EHB Non-residential: For the non-residential components
of a mixed use proiect. parking shall be calculated at a minimum of
one (1) parking space for each two hundred (200) square feet of
grOSS leaseable floor area.
~ Parking space requirements mav be computed separately for
floor area occupied bv other uses (i.e. athletic courts. swimming
pools. restaurants. bar. amusement arcade. pool halls. or other
principal uses for which parking space requirements are listed in
this ordinance).
J Plus required parking spaces for anv other principal uses.
including hotels and motels. restaurants. retail floor area. Charter
boats. sightseeing boats. drift fishing boats. and outdoor lots
occupied bv boats for sale or for rent.
1 One (1) space per three (3) seats on each boat / vehicle but
no fewer than two (2) parking spaces per boat / vehicle.
~ A mix of five (5) parking spaces. plus one (1) additional
space per 300 square feet of grOSS floor area of office use for leasinl;!:
or management purposes located in recreation buildings or separate
structures (handicapped spaces should be pursuant to ADA
requirements).
Q. Not less than 1 space per 100 square feet of grOSS floor area.
fB Sv,rimming pools: One (1) parking space per thirty
(30) square feet ofv~'ater area.
(2) Ice skating and roller skating rinks: One (1) parking
space per one hundred (100) square feet of rink area.
(3) Indoor athletic courts: One (1) parking space per one
thousand eight hundred (1,800) square feet of ;ross floor
are-Et;
(1) Outdoor athletic courts: One (1) parkin; space per
one thousand fi';e hundred (1,500) square feet of court area
and adj oining paved area.
(5) Golf courses: Eight (8) parking spaces per hole.
August 7, 2007
10
SITE DEVELOPMENT STANDARDS
(6) 't\1iniature golf courses: One (1) parking space per
fi\'e hundred (500) square feet of lot area occupied by the
playing mea.
(7) Bowling alleys: One (1) parl~ing space per t\\'O
hundred fifty (150) square feet of gross floor area, including
floor area of all adjoining uses, including restaurants, bars,
pool rooms, and amusements,
(8) Gymnasiums and health centers: One (1) parking
space per three hundred (300) square feet of gross floor area.
Parking space requirements may be computed separately for
floor area occupied by athletic courts, s',\'imming pools, or
other principal uses for which parking space requirements
are listed in this ordinance.
(9) .^...rcades, pool halls, and other indoor amusement
places not listed elsewhere: One (1) parking sp3.ce per one
hundred (100) square feet of gross floor area.
(10) Marinas: One (1) parking space per boat slip, plus
required parking spaces for any other principal uses,
including hotels and motels, restaurants, retail floor area,
Charter boats, sightseeing boats, drift fishing boats, and
outdoor lots occupied by boats for sale or for rent.
(11 ) Charter, drift fishing, and sightseeing boats: One (1)
parking space per three (3) seats on each boat, but no fewer
than tVI'o (2) parking spaces per boat.
(12) Condominium and housing dewlopment recreation
buildings: .\ mi)~ of fi'.'e parking spaces, plus one (1)
additional space per 300 square feet of gross floor area of
office use for leasing or management pm-poses located in
recreation buildings or separate structures (handicapped
spaces should be pursuant to AD/. requirements).
(2) Theaters, auditoriums, meeting rooms, and other
places of assembly: One (1) parking space per four (1) scats,
but not less than one (]) parking space per one ];undred
(100) square feet of gross floor area.
August 7. 2007
11
SITE DEVELOPMENT STANDARDS
E. Table 4-4 Industrial Uses f. Industrial,
research and de'\'elopment, trades, wholesale, and warehouses:
Standard Number of Required Parking
S aces ','
Buildin area size is based u on
Any Non-residential use (minimum):
D Cleanina Plants:
Publishina and Commercial Printing:
Packin & Shi in , Truckin , and Movin :
Research & Develo ment, Scientific / Technological:
Warehouse, Wholesale, Distribution
Multi-tenant buildin , Multi-use:
Sin Ie-tenant buildin ,Sin Ie-use:
Warehouse, Dead-Stora e
Stora e, Self-Service (Limited and Multi-access):
Manufacturin and industrial uses not listed elsewhere:
1 Effi1 Non-residential: For the non-residential components
of a mixed use proiect parkinQ: shall be calculated at a minimum of
one ( 1) parkinQ: space for each two hundred (200) square feet of
!!fOSS leaseable floor area.
~ Space allocated for accessory office use shall require parkinQ:
at the ratio required for the principal use. provided that the
accessory office use does not exceed 20% of a sinQ:le-tenant
building or 20% of eaeh bay within multi-tenant buildinQ:s.
Additional parking shall be required at a ratio of one (1 ) space per
300 square feet for any accessory office floor area that exceeds 20%
of the building / bav(s).
J Plus one (1) space per 300 square feet of office space plus
two (2) security spaces. if applicable.
(1) Manufacturing and industrial uses not listed
elseivhere: One ( 1 ) parking space per h",o ('1) employees,
but not less than one (1) parking space per five hundred
(500) square feet of ;ross floor area; plus required parking
spaces for any other principal uses, including office or retail
floor area.
('1) Utility plants: One (1) parking space per t\.\'o ('1)
employees, but not less than one (1) parking space per five
hundred (500) square feet of .;toss floor area; plus required
August 7, 2007
12
SITE DEVELOPMENT STANDARDS
parbng spaces for any other principal uses, including office
floor area.
(3) Laundry or dry cleaning plants located in industrial
or PID zones: One (l) parking space per five hundred (500)
square feet of gross floor urea (for laundromats, laundry or
drycleaning pick up stations, and laundry or drycleaning
plants located in commercial zones, see (d) (11)),
(1) Printing, engrm'l11g, or publishing located 111
industrial or PID zones: One (1) parking space per t',\'o (2)
employees, but not less than one (l) parking space per five
hundred (500) square feet of gross floor area (for printing,
engraving or publishing located in commercial zones, see
(d) (l5)).
(5) \Varehouses and other indoor storage facilities,
warehouse industrial complexes: One (1) parking space per
eight hundred (800) square feet of gross floor area, but not
less than t',vo (2) parking spaces per rental unit of five
hundred (500) square feet of gross floor area or greater; plus
required parking spaces for any other principal uses,
including retail and office floor area. Parking for multi
~cccss facilities shall be pro','ided at ::: rate cf 1 space per
200 storage bays plus 1 space per 300 feet of office space
and 2 security spaces. Parking for limited access facilities
shall be provided at a rate of 1 space p~r 75 storage units,
plus 1 space per 300 feet of office space und '1 security
spaces.
(6) \Vholesale establishments and distributing: One (1)
parkin; space per eight hundred (800) square feet of gross
floor urea.
(7) ;-..10ving and storage operations: One (1) parking
space per eight hundred (800) square feet of gross floor area,
(8) Truck terminals and transfer stations: One (1)
parbng space per eight hundred (800) square feet of gross
floor urea,
(9) Laboratories and research and development: One (1)
parbng space per three hundred (300) square feet of ;;ross
floor area.
August 7, 2007
13
SITE DEVELOPMENT STANDARDS
c. Parking.;. Parl~ing shall be provided at a rate of ,~_Dl space
per 200 storage bays, plus 1 spaee per 300 feet of office space and 2
security spaces.
c. Parking.;. Parking shall be pro\'ided at a rate of 1 space per
75 storage bays, plus 1 space per 300 feet of office space and 2
security spaces.
F. Table 4-5 Educational Uses c. Go'.'emment,
institutional, and educational uses:
Standard Number of Required Parking
, S aces
( 4) Day care centers and nursery schools: One (1)
parking space per three hundred (300) square feet of gross
floor area, plus adequate provision for a con','enient drop off
area adja.cent to the building pro','iding Urlobstructed ingress
and egress.
(5) Elementary and junior high schools: One (1) parkin;
space per fi'.'e hundred (500) square feet of classroom floor
area, including floor area of shops.
(()) Secondary schools and hi;h schools: One (l) parl:ing
,'/
space per one hundred (100) square feet of classroom floor
area, plus one (1) parl~ing space per t\','o hundred (200)
square feet of floor area occupied by shops.
(7) Colleges, universities, seminaries, and technical or
'.'ocational schools: One (1) parking space per fifty (50)
square feet of classroom area, plus one (1) parking space per
two hundred (200) square feet of floor area occupied by
laboratories or shops, plus required space for any other
principal uses, including offices, libraries, auditoriums, and
recreation facilities.
(8) Specialized instruction, including dance, art, and
self defense instruction: One (1) parkin; space per two
hundred ("'00) square feet of gross floor area.
August 7, 2007
14
SITE DEVELOPMENT STANDARDS
G. Table 4-6 Public and Civic Uses b,
Assembly:
Standard Number of Required Parking
S aces
Buildin area size is based u on aross floor area (in s _J
Any Non-residential use (minimum): I
Church: i
-j
Organization, Civic & Fraternal: I per 100 -,,----~--
Governmental and civic uses: -
Wireless Communication Facili 'and utili ! substation: --1-----------~'l
Establishments not listed elsewhere within this subsection: I per 200 '
1 Effii Non-residential: F or the non-residential components
ofa mixed use proiect. parkinS! shall be calculated at a minimum of
one (1) parking space for each two hundred (200) square feet of
S!ross leaseable floor area.
I Not less than I space per 100 square feet of S!ross floor area
for the auditorium. plus required parkinS! spaces for any other
principal uses. includinS! offices. classrooms. meetinS! rooms.
recreation facilities and dwellinS!s.
;2 Government O\vned and operated uses includinS! city hall
campuses combininS! multiple offices and services: libraries:
community and recreation centers: park facilities: utility operations:
and essential services: the standards herein for like uses shall be
used as a guide for desiS!ninS! public facilities. as well as proximity
to other adiacent public uses and parkinS!. special S!eoS!rapruc needs.
emplovees. and proximity to residents and potential customers.
Required parkinS! for park facilities shall be determined bv the
Director of Recreation and Parks or desiS!nee based upon the
Recreation and Parks Department StrateS!ic Plan.
:'1 A minimum parkinS! requirement shall not be applicable to
Wireless Communication Facilities or utilitv substations. Access
and parking areas. separate from public or private roadwavs. must
be provided for each proiect and mav utilize parkinS! or circulation
areas provided as part of a principal use.
(1) Churches, temples, and other places of worship: One
(1) parl;:ing space per four (~) seats in the auditorium, but
not less than one (1) parking space per one hundred (100)
square feet of gross floor area for the auditorium, plus
required parking spaces for any other principal uses,
including offices, classrooms, meeting rooms, recreation
facilities and dwellings.
August 7, 2007
15
SITE DEVELOPMENT STANDARDS
(2) Theaters, auditoriums, meeting rooms, and other
places of assembly: One (1) parking space per four (1) seats,
but not less than one (1) parking space per one hundred
(100) square feet of gross floor area.
(3) Clubs, lodges and fraternal organizations: One (1)
parking space per one hundred (100) square feet of gross
floor area.
c. Govenunent, institutional, and educational uses:
(1) Government and government owned or operated
uses: Parking requirements for like or similar uses in the
pri'.'ate sector shall apply.
(2) Community centers: One (1) parking space per one
hundred (100) square feet of gross floor area.
(3) Libraries and musewns: One (1) parl::ing space per
three hundred (300) square feet of gross floor area.
C) Utility plants: One (1) parking space per t'.\'O (2)
employees, but not less than one (1) parking space per five
hundred (500) square feet of gross floor area; plus required
parking spaces for any other principal uses, including office
floor area.
(2) Communications facilities, including broadcasting
facilities and telephone exchanges: One (1) parking space
per one thousand two hundred (1,200) square feet of ;ross
floor area, plus required parking spaces for any floor area
occupied by offices.
Section 3. Special Reductions in Required Off-Street Parkin!!.
The followine provisions to reduce the number of required off-street
parkine spaces shall be utilized individually and not in conjunction with
each other or with anv other provisions to reduce parkine within this article:
A. Minimum Parkin!! (5% Reduction). F or all non-
residential uses. the total number of required off-street parkine
spaces mav be reduced by up to five percent (5%) of the standard
nwnber of required parkine spaces for the users) to which they are
assiened.
August 7, 2007
16
SITE DEVELOPMENT STANDARDS
1. Applicabilitv. This provision to reduce the standard
number ofrequired parkinS!: spaces shall only apply when the
followinS!: conditions are met:
a. The reduction in the number of parking
spaces shall not cause the development to be
noncompliant with Section 2.A above:
b. Shall only apply to non-residential uses: and
c. Shall not be applied in coniunction with
other provisions to reduce the number of required
off-street spaces pursuant to this article.
2. Criteria. The followinS!: criteria shall be used in
the evaluation ofa request to reduce the standard number of
required parkinS!: bv five percent (5%):
a. Landscaped areas within the parkinS!: lot shall
be maximized and enhanced:
b. Impervious surfaces shall be minimized: and
c. Pedestrian connections shall be enhanced.
3. Methodolo!!'\'. Where the reduction in the
number of required parkinS!: spaces as computed includes a
fraction. the reduced number of parkinS!: spaces shall be the
computed number rounded dovm to the lowest whole
num ber.
B. Joint Access / Parkin!!;. In all districts. when two (2) or
more abuttinS!: properties combine their on-site parkinS!: with
common access drives and intercom1ectivity for both vehicular and
pedestrian use. the total number of required parkinS!: spaces may be
reduced bv ten percent (10% ). A review for this type of parking
reduction shall be conducted by staff upon the submittal ofa Cross-
Parking AQ:[eement between property owners in coni unction with a
request for a new site plan or site plan modification in accordance
with Chapter 2. Article II. Section 5.
C. Shared Parkin!!;. 1:r.- Mixed-use developments may
utilize the following required parking methodologies requirements
based upon shared parking with different hours of use. The total
requirement for off-street parking spaces shall be the highest of the
requirement of the various uses computed for the following five (5)
August 7, 2007
17
SITE DEVELOPMENT STANDARDS
separate time periods: weekdays (daytime, evening), weekends
(daytime, evening) and nighttime. For the purpose of calculating
the requirement of the various uses for the various separate time
periods, the percent of parking required shall be calculated and
certified signed by a licensed traffic engineer using "Shared Parking,
Second Edition", U.L.I., 2005, or other acceptable methodology.
Quantitative evidence mav also include. where appropriate. field
studies and traffic counts prepared bv a traffic consultant
experienced in the preparation of parking studies. In addition. a
minimum buffer often (10) percent shall be provided to ensure that
a sufficient number of parking spaces are available at the peak
hour/peak season of parking demand. Calculation of said buffer
shall be based on the total number of parking spaces determined to
be required at the peak hour / peak season of parking demand.
Evidence for ioint allocation of required parking spaces shall be
reviewed for accuracy and appropriateness.
H. Parkin; spaces required in this ordinance for one use or
structure may be allocated in part or in whole for the required
parking spaces of another use or structure if quantitatiyc evidence is
provided sho',,-.ing that parkin; demand for the different uses or
structures '.vould occur on different days of the vleek or at different
hours. Quantitative e','idence shall include estimates for peak
hour/peak season parking demand based on statistical data furnished
by the Urban Land Institute or an equi'lalent traffic engineering or
land planning and design organization. Quantitative e.'idence may
also include, '.vhere appropriate, field studies and traffic counts
prepared by a traffic consultant experienced in the preparation of
parking studies. In addition, a minimum buffer often (10) percent
shall be pro','id~d to ensure ~h:lt :? s:.:fficien~ n:J.ffiber of parking
spaces are available at the peak hour/peak season of parking
demand. Calculation of said buffer shall be based on the total
number of parking spaces determined to be required at the peak
hour/peak season of parking demand. Evidence for j oint allocation
of required parking space shall be submitted to the technical revie'N
board, and approval ofjoint allocation of required parking spaces
shall be made by the City Commission, after revie'.\' and
recommendations by the plarJling and development board.
a, Parking for mixed use developments may utilize
shared parking ratios, consistent 'v','ith those prepared by ULI the
Urban Land Institute. Supporting documentation from this standard
book shall be presented '""ith a shared parking analysis at the time of
technical site plan appro','al.
August 7, 2007
18
SITE DEVELOPMENT STANDARDS
(2) For parcels of land zoned for MiJred Use High Intensity
(1\.ill H), the following minimum parking requirements shall be
applicable to miKed use developments:
(i) Residential dwelling units: 1.33 parking spaces for
each one (1) bedroom unit and 1.66 parking spaces for each
t\\"o (2) or more bedroom unit.
(ii) Hotel: One (1) parking space for each hotel unit.
(iii) '!'Jon residential: For the non residential components
of a mixed use project, parking shall be calculated at a
n:inimum of one (1) parking space for each two hundred
COO) square feet of gross leaseable floor area,
2, Off street parking. One and one half (11/2) parking spaces shall
be provided for each two (2) employees on a maKimum shift In
addition, visitor parl;:.ing shall be provided which is deemed
adequate to serve the needs ofthe particular use by the plam1ing and
deyelopment board.
CBD CENTER.^,.L BUSINESS DISTRICT
4. Off street parking and loading space. a. Parkin; and
loading space requirement,;. Parking nnd loading space
requirements and standards shall be as set forth in of Sections II.H.,
ILL, and ILL, of these zoning regulations, as modified by the
provisions below.
b. Parking space calculations: (1) Parking space
requirements shall be calculated in accordance 'xith Section
11.H.16. of these zoning regulations, eKcept that in the CBD, the
following shall apply:
(a) The number of required parting spaces shall be
reduced by fifty (50) per cent; and
(b) If the property o?mer or business is unable to
provide on site one hundred (100) percent of the parking
spaces required pursuant to Section 11.H.16. ofthese zoning
regulations, all spaces provided by the property o'sner or
business, on or off site, shall be maintained as unreserved,
unrestricted parting available to the public, except
designated handicap spaces require by 1[1',\'.
(2) Shared parking: \Vhen two C') or more adjacent properties
combine their on site parking and construct a shared parkin; facility
August 7,2007
19
SITE DEVELOPMENT STANDARDS
with common access driyes, the number ofrequired parking spaces
shall be reduced by an additional ten (10) percent.
d. Special parking and loading spacc requirements. The
community rede'.'elopment agency or City Commission,
consistent '.l,'ith the approval procedures set forth in Part III,
Chapter 1, Land De'.'elopment Regulations, shall modify
requirements for parking and loading spaces, and:
(1) Require additional spaccs if the requirements
are found to be insufficient.
(2) Require fewer spaces if quantitative evidcnce
is provided substantiating that the requirements are
excessive. The community rede'/elopment agency of
City Commission shall take into account ex:isting
parking facilities in the '.'icinity of the proposed
development.
D. Martin Luther Kin!! Boulevard Overlav Zone. tr.-
Parking space requirements shall be calculated in accordance with
Section 2 above Section 11.H.16 of these zoning requirements, and
shall be reduced by fifty percent (50%k,
E. Pavment in Lieu of Parkin!! ~ The payment in lieu of
parking option is applicable within the Central Business District
(hereinafter CBD) or subsequent zoning districts established to
supplement or replace the CBD, and properties, and property
assembled with properties as one site, that front on that segment of
Ocean A venue extending west from the CBD to Seacrest Boulevard.
1. A: Applicabilitv. Within this area at the time of
any new building construction, expansion or modification
that creates additional floor area, or except where othenvise
allowed in Subsection C. off-street parking spaces shall be
provided as required by this article and Chapter 3. Article
III. Seeton 2.E. Chapter'). "Zoning" Section 11.H. and
Section 6.E.
B. The area measured for purposes of this subsection
shall only include the floor area designed primarily for
public use, and cn~cluded floor area for bathrooms, service
and food preparation staff, outdoor v,aiting areas, space
limited to storage, and areas uninhabitable due to building
code requirements or other limitations.
August 7, 2007
20
SITE DEVELOPMENT STANDARDS
C. Minor building expansions equal to or less than two
parking spaces shall be excluded from the requirements
described in Subsection 1 .^,. above, and for minor
improvements '.:hat exceed the t\\'O space limit but less than
S% of the total area of existing improvements, only the
increase in buil ding area shall be subj ect to the parking
space requirements of Subsection .^,. above and Subsection
E. belm!".
D. Existing parking spaces shall not be eliminated if
elimination ?,'ould result in fewcr spaces being provided for
the existing or new floor area than required pursuant to
Subsection /,. aboYe.
2. Fee (Method of Assessment). E. The
parking requirement Ten percent ( 1 0%) of the required
parkinQ: for new construction. as set f011h in this subsection,
may be satisfied in whole or part by the payment of a
nonrefundable parking improvement fee in lieu of the
provisions of all, or 0. portion of the required off-street
parking spaces. Parking improvement fees shall be assessed
as follows:
The enQ:ineer for the applicant shall submit a sismed and
sealed cost estimate for the construction of structured
parking spaces. The estimate shall be broken down bv
individual spaces. includinQ: desifm. land. and construction
cost. If necessary. an outside professional may be retained
by the City to review the applicant's cost estimate. The
applicant shall pay the retainer fees associated with the
review of the cost estimate bv the City's consultant. Once
reviewed and accepted bv the City EnQ:ineer or desifmee. the
parkinQ: improvement fee in the amount of 110% of the
estimate shall be paid to the City in full. prior to the
issuance of the first buildinQ: permit for the project.
$0 per space up to September 30, 2002
$1,000 per space bet\yeen October 1, 2002 and
<;;: Dnto~ J..,or '0)(\ "()r\'O)
~-1"'_.U~_. ~~, -~ v~
$2,000 per space between October L "00'0) and
September 30, 2004
$3,000 per space between October 1. 2001 and
September 30, "005
August 7, 2007
21
SITE DEVELOPMENT STANDARDS
$1,000 per space benveen October 1, 2005 and
September 30, 2006
$5,000 per space bet?feen October 1, 2006 and
September 30, 2007
$6,000 per space bet\veen October 1, 2007 and
September 30, 2008
$ 7, 000 per space after October 1, 2008
The parking impro','ement fee shall be due and payable in
full at the time that the first building permit is issued for the
construction, e)~pnnsion, or modification that creates the
need for parking spaces or for additional parking spaces, and
in no event later than the time a certificate of occupancy or
business tax receipt is issued for the building or use subject
to the Section. Parking improvement fees shall be paid into
the City of Boynton Beach Parking Trust Fund, and are
subject to use by the City for parking related improvements
in the geographic area to which this subsection Subsection
4-: applies.
a Payment in lieu of parking, _
o'
(1) V/hen the community redevelopment
agency finds that the property o',\ner seel:ing an e)~pansion
cannot effecti','ely, efficiently, or economically pro','ide for
parking required for the expansion, the community
redevelopment agency may recommend to the City
Commission :l payment in lie:l of parking. ~hc payment
shall be based on a formula as sct forth in subsection 11.1.(1)
of this Chapter. In approving or disappro':ing any payment
in lieu of parking the City Commission shall use the same
criteria used by the Community Redevelopment a;ency as
stated herein abo','e.
(2) The community rede','e10pment agency
shall make the follo'sing findings prior to authorizing a
payment in lieu of parking:
(a) The number of off street parking
spaces required to be provided for a deyelopment by the
Land De','elopment Regulations.
(b) The maximum number of spaces
'Nhich can be provided by the development in a manner
August 7, 2007
22
SITE DEVELOPMENT STANDARDS
'vvhich cffecti'.'ely serves the development, is cost efficient,
and is consistent with the intent of the CBD zoning district.
(c) The number of parking spaces that the
community redevelopment agency determines can
reasonably be accommodated in municipal parking facilities,
either existing or planned to be constructed ?,ithin fi\'e (5)
years after authorization of the payment in lieu of parking,
(d) The current capital cost of pro'.'iding
required parking spaces to ser.'e the use contemplated by the
payment in lieu of parting.
3. Additional Requirements. ~ Whenever a
payment in lieu of parking is authorized and accepted, the
following additional requirements shall apply:
~ W Any off-street parking arrangement
satisfied in this manner shall run with the land, and
any subsequent change of use which requires more
parking shall require recalculation of the payment in
lieu of parking fee.
b. EB1 No refTh.'!d of payment shall be made
\\'hen there is a change to a use requiring less
parking.
(c) The payment in lieu of parking shall be made
to the city in one lump sum prior to issuance of a
building permit.
(d) Funds deri'.'ed from a payment in lieu of
parljng shall be deposited by the city into a parking
trust fund, and unless the applicant consents
otherwise, shall be used and expended exclusively
for the purpose of planning, designing, or
denloping public parking facilities located \\'ithin
one thousand (1,000) feet of the development for
which the payment in lieu of parking 'Nas made.
T~c dist::G1:::e requirement :-efer:::nced krcin shall be
a straight line measurement from a point on the
boundary line of the property, v,'hich is the subject of
the application to the closest boundary line of the
property on 'Nhich the public parking facility is
located.
August 7. 2007
I'"
.c..)
SITE DEVELOPMENT STANDARDS
4. Parkin!! Trust Fun d. In addition to land
acquisition and the construction ofparkin2: spaces. the funds
collected may be used to inform the public about parking
resources or transit prOQIams. as well as to promote
altemati ve pro 2:ram s intended to alleviate parking
con2estion. such as the use of the City's trollev svstem or
the construction of bicvcle lane facilities.
Section 4. Exceptions to Providin!! Required Off-Street Parkin!!
A. Adaptive Re-Use
1. Applicabilitv. ~ For existin2: structures parcels
of land within the Central Business District (CBD) or
subsequent zoning districts established to supplement or
replace the CBD, and any parcel or parcels of land
assembled by unity of title that front on that segment of
Ocean A venue extending west from femt the CBD to
Seacrest Boulevard, no additional parking shall be required
where:
th EB The structure is enlarged in a manner
not exceeding one hundred percent (100%) of the
gross floor area; or,
b. EiB The capacity of the structure is
increased by adding dwelling units, floor area, or
seats; or
oS ~ The use of a structure is changed,
2. Exemptions. The following uses are exempt from
the provisions of this subsection EJf and shall be otherwise
required to satisfy the parking requirements of this article
Section 11.H of this chapter:
th EB Multi-family residential uses and
structures.
b. EiB Churches, temples and other places or
worship.
c. ~ Theater~, auditorium~, meeting hall~,
and other places of assembly.
August 7, 2007
24
SITE DEVELOPMENT STANDARDS
d. fW1 Clubs. lodges and fraternal
organizations,
B. On-Street Parkinf,!.
1. Applicabilitv. The minimum number of required
off-street parking spaces for use or project may be satisfied.
in part. bv the use of on-street parking spaces located within
the public right-of-wav abutting that same lot or parcel.
2. Conditions. The provision for on-street parking
spaces to be used to meet the minimum number of required
off-street parking spaces shall be subject to the follO\:ving
conditions:
a. The on-street parking provision is applicable
to all existing or proposed development located
within either the Central Business District (CBD). a
subsequent zoning district established to supplement
or replace the CBD. or within a lot or parcel located
within the adopted Ocean District Communit\'
Redevelopment Plan.
b. Onlv the on-street, parking spaces located
within the public right-of-wav that abut the frontage
of a use or project mav be used to count toward
meeting the minimum number of required off-street
parking spaces. The on-street parking spaces must
be located on the same side of the street as the
subiect use or proiect.
c. The design of the on-street parking spaces
must be approved bv the City Engineer in order to
satisfy parking demand according to Section B.l
herein: and
d. On-street parking spaces utilized under this
provision shall not be reserved. temporarilv or
permanentlv. for anv given use.
Section 5. Other Parkinf,! Ref,!ulations.
A. Maximum Number of Provided Parkinf,!. For all non-
residential uses. the total number of provided off-street parking
spaces shall not exceed the thresholds as established below:
August 7, 2007
25
SITE DEVELOPMENT STANDARDS
1: Thresholds. The grosS floor area of the building
expressed in square feet;
Building Size Maximum Number of
(Cumulative) Provided Par kine
o to 10,000 s.f. No more than 15% of standard
10,0001 to 50,000 s.f. No more than 10% of standard
Greater than 50,000 s.f. No more than 5% of standard
2. Methodolo~. Where the increase in the number of
provided parking spaces as computed includes a fraction. the
increase in parking spaces shall be the computed number
rounded down to the lowest whole number.
3. Exemption: Any proiect within an established
"Mixed-Use" district is exempt from this maximum parking
restriction. provided that the parking provided is located
within a parkinQ: Q:araQ:e or structure.
B. Handicap Accessible Off-Street Parkin!!. K. Handicap
requirements.
1: Applicabilitv. All parking lots shall meet or exceed
State Handicap Code requirements, and comply with the
Standard Florida Building Code and the county ,<,<,ide
amendments thereto.
;h For all required residential district parking spaces not
\vithin an enclosed garage, the All residential district
parking spaces ( surface. covered. enclosed) required
pursuant to the Florida! Federal Fair HousinQ: Act shall
complv with the mandatory requirements of the Act. The
first parking space shall be the minimum size ofthe current
city standard for a handicap space exclusive of public or
private right-of-way. All other spaces where multiple
vehicle parking is required shall be provided in accordance
with current city standards exclusive of public or private
right-of-way. All spaces, regardless of size, must comply
with all provisions of the Land Development Regulations,
and shall be maintained and drained so as to prevent
nuisance or danger to the public and/or adjacent property
owners.
~ There shall be provided off-street handicapped
parking spaces consistent with Chapter 23, Article ILK of
August 7, 2007
26
SITE DEVELOPMENT STANDARDS
the Boynton Beach Land De'.'elopment Regulations at the
time of the erection of any structure or the enlargement of
any structure,
2. Table 4-7. Handicap Accessible Parking
ReQ uiremen ts.
Total Spaces Min, Accessible
Up to 25 1
26 to 50 2
51 to 75 3
76 to 100 4
101 to 150 5
151 to 200 6
201 to 300 7
301 to 400 8
401 to 500 9
501 to 1,000 2%
Over 1.000 *
Source: Florida Building Code (Florida Building Code should be
reviewed for current requirements)
*20 spaces plus one (1) space for each 100 over 1.000
In addition to the above parking requirements. the Florida
Buildin2: Code reauires additional accessible spaces for
medical uses that provide out-patient treatments or services
for persons with mobility impairment.
The desi2:I1 and maintenance of accessible parking spaces
and Si01a2:e shall be in accordance with the Florida Building
Code. All required handicap accessible parkin!! spaces shall
be provided on-site.
C. Permanent Reservation of Off-Street Parkin!:! Spaces.
K. PERA1,^,..1'JENT RESERV,\TION OF SP.-\CES. Area
reserved for off-street parking or loading, in accordance with the
requirements of this section, shall not be reduced in area or changed
to any other use unless equi'valent off-street parking or loading is
provided in accordance with this section.
S :'J'lanning\Zoning Code Update\LDR Rewrite\Part IIfIChapters\Chaptef 4 Site Development Standards\Final\Article V Minimum Oi1~Stfeet Parking
Requirements,doc
August 7. 2007
27
SITE DEVELOPMENT STANDARDS
ARTICLE VI. PARKING LOT, VEHICULAR USE AREAS, AND
LOADING STANDARDS
Section 1. General.
A. Purpose and Intent. The purpose of the article is to
provide well-desi Q:ned vehicular use areas for the citizens.
businesses. and visitors of the city. It is the intent of these
regulations to ensure the provision of driveway access. queuing and
stacking of vehicles. site circulation. and loading / service areas that
are designed for the safety and welfare ofmotOlists and pedestrians.
These desi gn standards are also intended to relieve traffic
congestion on the streets and to minimize any detrimental effects on
adiacent properties,
B. Administration. The City Engineer shall coordinate.
interpret. and administer this article.
C. Rules, C. Circulation and parking: All circulation
systems and parking facilities within a proposed development shall
be designed and located in such a manner as to comply with the
following:
1 A clearly defined vehicular circulation system shall
.I..
be provided which allows free movement within the
proposed development while discouraging excessive speeds.
Vehicular circulation systems shall be separated as much as
practicable from pedestrian circulation systems.
2. Access points to peripheral streets shall be provided
which adequately serve the proposed development and
which are compatible and functional with circulation
systems outside the development.
3. Whenever possible lil proposed residential
developments, living units should be located on residential
streets or cOUlis which are designed to discourage non-local
through traffic.
4. Off-street parking areas shall be provided which
adequately accommodate maXImum vehicle storage
demands for the proposed development and are located and
designed in such a manner so as to serve the uses in the
proposed development and not create incompatible visual
relationships.
August 7, 2007
1
SITE DEVELOPMENT STANDARDS
5. Safe and efficient access to all areas of the proposed
development shall be provided for emergency and service
vehicles.
6. Sidewalks shall be provided as required by the city
regulations.
7. Confomlance with the city and county thoroughfare
plans is required.
8. Compliance with the Palm Beach County Traffic
Performance Standards Ordinance is required.
9. D. Community services: All proposed
developments, regardless of size, shall be designed~ and
located in such a manner as to ensure the adequate provision
of fire and police protection the follo'.ving community
serVIces:
l. Fire protection;
2. Police protection.
D. Waivers to Standards. In addition to the relrolations
of this article, all lands shall be improved in conformance with the
minimum standards as set forth in the current Engineering Design
Handbook and Construction Standards or latest supplement thereof.
Any deviation from development standards of this article or
Engineering Desi{ffi Handbook and Construction Standards would
require a waiver, which is subiect to review and approval of the City
Engineer. A request for a waiver shall be reviewed in accordance
with Chapter 2, Article III. Section 6.
Section 2. Parkin2: Lot Design (Off-street Parking) It
PROVISION OF OFF STREET Pl\R,...T{ING SPACES.
+. All proposed off-street parking areas shall conform to the design and
layout requirements contained herein and the current edition of the
Engineerinf?: Desi{ffi Handbook and Construction Standards. of Chapter 23
of the City of Boynton Beach Land De'.'elopment Regulations, and Off-
street parkin!! areas shall be approved according to the procedures contained
in Chapter 2, Article II. Section 5.1. herem.
~ A certificate of occupancy for a structure or premises shall not be
issued until the required parking area has been inspected and approved by
the City Engineer or development director or his designee.
CHAPTER ">3 PARKl}JG LOTS
August 7, 2007
2
SITE DEVELOPMENT STANDARDS
"^uticle I. In General
"^uticlc II. Required Impro'.'oments
"^.IJiiclc III. Prohibited /.cti'.'ity
A. Purpose and Objectives. Section 1. Purpose and
Obj ecti';es
1. Purpose. ^ Purpose. The purpose of this
.J..l...
section chapter is to provide a set of regulations to govem
the design~ construction~ and maintenance of parking lots
within the City of Boynton Beach. It is intended that these
regulations provide a minimum set of standards to be
followed when parking lots are constructed in order to
protect the health, safety~ and welfare of the public.
Furthermore, the City of Boynton Beach recognizes the
relationship of these regulations to the goals and objecti'.'es
of the comprehensive plan.
2. Obiectives. B. Objecti';es. The objectives
of these regulations include, but are not limited to, the
following:
a. 1 To prov'ide a maximum degree of
T:'
safety and protection for the public through the
orderly design of parking lots;
b. ~ To provide for a standard for
construction which results in a relatively durable and
nuisance free parking lot;
c. " To reduce the negative environmental
:T:
impacts which may result from parking lot
construction;
d. 4.-; To provide for storm \vaterretention
on site;
e. ~ To provide for parking lots which are
constructed in such a manner that the physically
handicapped are not discriminated against; and
f. 6-: To permit the land owner to benefit
from his ownership by providing for orderly parking
lot design and construction consistent \\'ith the
public health, safety and welfare. (Ord, No. 96 63, @
1, 1 ') 1 97)
August 7, 2007
3
SITE DEVELOPMENT STANDARDS
B. Scope. Section 2. Scope. Except v.'ithin the Community
Redevelopment ;\rea boundaries, these These regulations contained
herein shall be applicable to all permanent parking lots constructed
or reconstructed in the city. In order to clarify the applicability of
these regulations, compliance is required under any of the following
conditions:
1. A-: When a parking lot serves an existing
building(s) where said building(s) is proposed to be enlarged
or when an additional building(s) is proposed to be
constructed;
2. B. When a change in building occupancy occurs
as defined in the Standard Florida Building Code;
3. ~ When a change in use occurs which results in
additional parking being required as noted in Chapter 4.
Article V Chapter 2, Section 11.H.16 of these Land
Development Regulations;
4. I* When compliance with the landscaping code
is required (see Chapter 4. Article Il);
5. E. Reserved; F. When an existing
parking lot is expanded by twenty-five (25) percent or more
in parking stalls beyond what was originally approved~
~ \\'hen any new parking stalls, driveways, access
aisles or parking lots are proposed, these newly constructed
areas as well as the existing parking spaces must comply
with the requirements oft.1.is article chapter. (Ord. 1';0. 01
17, S 2, 8 7 01)
C. Exemptions. Section 3. Exemptions. l... Exemptions.
These regulations shall not be applicable under the following
conditions:
1. \\'hen temporary construction or storage effi.ee
trailers are proposed where the public is not invited; or
\Vhen temporary construction or storage trai 1 ers are
proposed 'Nhere the public is not invited; or
2. \\'hen the parking of equipment or work vehicles or
the storage of materials is proposed; or
August 7,2007
4
SITE DEVELOPMENT STANDARDS
3. When the number of parking stalls in an existing
parking lot is expanded by less than twenty-five (25) per
cent beyond what \NaS originally approved and no
building(s) is proposed to be enlarged or constructed, the
existing portion of the parking lot need not comply with the
requirements of this chapter. However, any newly
constructed areas must comply with the requirements of this
chapter; or
4. When a multi-family residential project is proposed
and is designed to include units containing garages served
by dliveways, then these units shall be exempt from the
requirements ofthis chapter. This exemption shall not apply
to multi-family units that do not contain garages; or
"'\Then proposed modifications or renoyations ,,'ould not
increase the number of dwelling units in an existing
residential project; or
5. When the proposed improvements are of a
maintenance nature such as repairs to existing lot(s), re-
striping, overlays, drainage improvements, etc.; or
6. \Vhen the proposed improvements are upgrades to
existing lot( s) such as lighting, curbs, landscaping,
irrigation, sidewalks, and drainage.
7. When an improvement or property in the Central
Business District or which fronts on that segment of Ocean
A venue extending west from the Central Business District to
Seacrest Boulevard involves either a change in use and/or a
minor improvement. For the purpose of this subsection,
minor improyement means minor building expansions
which 'Nould otherwise generate the need for t\-'/o or less
parking spaces or impro'.'ements which v;ould generate more
than t'.'..o additional parking spaces, but 'Nhich arc less than
fiye (5%) percent of the total area of eJ~isting imprO'.'ements,
(Ord. ~Io. 96 63, ~ '\ 1 ') 1 97; Ord. No. 00 61, S 3, 12 5 00;
Ord. '!'Io. 01 3.?, S 2, 7 17 01)
D. Surface. Section 1. Minimum :;tandards. All areas
proposed for parking and / loading, or storage including those
instances exempted in Section 3 hereinbefore shall be improved to
provide a hard, dust free paved (asphalt or concrete) surface~ in
accordance with city standards and the Engineering Design
Handbook and Construction Standards. Those areas exempted in
Section 2.C.I and Section 2,C.2 shall be surfaced with compactable
August 7. 2007
5
SITE DEVELOPMENT STANDARDS
dust-free materials as approved by the City Envneer. (Ord. No. 96
63, ~ 3, 1 21 97; Grd. No. 02 033, ~ 1, 8 20 02)
1. Pavement. H. DESIGN CRITERL\ 1.
Paving. All paving shall comply with specifications and
standards set forth and established by the city engineer.
Q. Parking lot pavement. Refer to the Envneering
Design Handbook and Construction Standards. €#y
standards for specific requirements. Other types of
construction that may be utilized are subiect to review and
approval of the City Engineer. pOliland cement concrete,
paving blocks, and stabilized sod, subject to the approval of
the city engineer.
2. Stabilized Sod. -6. Stabilized sod may be
substituted for up to 50% fifty (50) percent ofthe required
parking spaces, where eighty 80% (80) per cent or more of
the parking demand falls within a twenty-four-hour period
each week. Sod may be substituted only for the area of
parking stalls. All driveways, aisles, and maneuvering areas
shall be hard-surfaced and shall conform to the design
requirements contained In this arti cl e and within
Enlrineering Design Handbook and Construction Standards.
Chapter 23 of the City of BO)l1ton Beach Land
Development Regulations. Sod parking stalls shall have a
buse consisting of not less than eight (8) inches of stabilized
shell rock, lime rock, or sand, or an equivalent material as
approved by the development director. Sod parking areas
shall have dimensions equivalent to the dimensions of paved
parking areas '.vith ninety (90) degree parking stalls and rNo
Via)' traffic in aisles, as specified in Chapter 23 of the City of
Boynton Beach Land Development Regulations.
E. Illumination. The lighting levels shall be in accordance
with Chapter 4, Article VII, Section 3.B.
F. Vehicular Traffic Control Markings B. Traffi c
control 1. Plan. Each parking lot traffic plan shall provide
for stop signs at exits, directional an-o""'s, internal traffic signs and
inforn1ation signs vihere appropriate. It is intended by these
regulations that the applicant retains the responsibility for the proper
and efficient movement oftruffic onto andlor through the site and
that additional signing may be required to accomplish the safe
movement of traffic. The location and type oftraffic control devices
shall comply viith city standards.
August 7, 2007
6
SITE DEVELOPMENT STANDARDS
') Signing and marking. All traffic signing and pavement
marking shall comply with the U.S. Department of Transportation
Federal Highway Administration Manual on Uniform Traffic
Control Devices. Particular attention is directed toward Section 2A.
which contains sign desif,>n, shape, color, mounting height and other
conditions. Fire lanes shall be identified with marking and siQJlage
in accordance with Section 8 of this article. Fire lane signs shall be
mmjmum fifty (50) feet apart; fire lane curbing shall be painted
reflectiye yello'.\'; the '.\'ords Fire Lane shall be painted in three (3)
foot high letters (four (1) inch brush stroke J every fifty (50) feet
using white traffic paint; and No Stopping or Standing signs shall be
posted.
G. Landscapin2. C. Landscaping. Each parking lot shall
be landscaped consistent with Chapter 4. Article II. Section 2
Chapter 7.5, .^...rticle II, Landscape Code, or in the instance of the
central business district, Chapter 7.5, Article III, Landscape Code.
H. Irri2ation. D. Irrigation. All landscaped areas within
parking lots shall have an automatic inigation system, approved and
permitted through the Department of Development de';elopment
department.
1. Curbs and Car StoP. Parking lot curbs and car stops
shall be required and constructed m accordance with the
Engineerim~ Design Handbook and Construction Standards. ~
Curbs and cor stops. No more than t::o (2) aisles may bc traversed
v:ithout interruption, which shall be accomplished by the installation
of wheel stops or a raised, continuous curb. Landscaped areas in
parking lots shall be protected from the encroachment of vehicles by
a continuous, raised curb, or in the instance of a parking stall, by a
wheel stop or a raised continuous curb. Areas to be protected
include all pedestrian walkwavs. landscaped islands, landscaping
adjacent to parking stalls and landscaping adjacent to curvilinear
drive-ways where encroachment is likely to occur. Curb shall
extend six (6) inches above pU'.'ement and shall comply ....:ith city
standards utilizing a minimum of hventy five hundred (')500) psi
concrete.
T Drainage. ~- Drainage. Stormwater shall be
"'. contained on site. Containment capacity shall be designed for a
minimum of two and one-half (2.5) inches of rain-fall in one (1)
hour. Drainage structures and exfiltration trenches shall comply
with Chapter 4. Article VIII. Section 7. the Engineering Design
Handbook and Construction Standards and / or minimum city
standards or standards of the South Florida Water Management
Distlict (SFWMD), Catch basins shall be located in grassy areas
August 7, 2007
7
SITE DEVELOPMENT STANDARDS
unless otherwise approved by the City Encineer city engineer.
Where appropriate, all drainage structures shall have sediment-
settling basins that can be cleaned regularly of deposits by typical
means. For impervious areas exceeding t'.yenty five thousand
f25,000} square feet, the parking lot and facilities shall be designed
and certified by a Florida-registered engineer. Maximum storage
capacity of soil shall be considered at the rate of one (1) inch of
water for each six (6) inches of soil above the water table. Drainage
calculations are required in all instances. The hydrolo5!ic hydraulic
conductivity of soil shall be determined with tests made at the site
using test procedures recommended by the South Florida 'Hater
Management District (SFWMD) or other procedures which have
been approved by the City Engineer city engineer.
K. Dimensions. 1. Parking lot layout. 1. Dimensions.
Parking lots shall be designed to meet or exceed the dimensional
requirements for stalls, driveways~ and access aisles as provided for
in the Encineering Design Handbook and Construction Standards.
city standards. Separate city standards shall apply in the
Community Re development Area boundaries and said Standards
shall be in a separate document and shall be kno'.yn as "City Parking
Lot Standards for the Community Redevelopment /\1'ea" as shown
in Attachment "A" of Ordinance No. 01 17.
L. Access. 2. Access. Each parking lot or parking
stall shall have sufficient access from a street, alley~ or other public
or pri':atc way. Maneuvering and access areas shall be of sufficient
size to permit vehicles to enter and exit the parking lot and parking
stalls in a safe and efficient manner. In no instance shall parking lots
be designed to allow vehicles to back out into any public alley or
road rights-of-way, or segments of private streets which function as
local or collector streets. The /Jl angle parking shall ha':e a
minimum back-up distance oft'v'.'enty (20) feet between the parking
stall and the abutting aisleway shall be dimensioned in accordance
with the Encineering Design Handbook and Construction Standards.
current city standards.
J. Parking garages. Public or private parking garages shall
comply with this chapter, with the Standard Building Code and with
county 'vyideamendments thereto. \Vhere appropriate, security
systems may be required.
K. Handicap requirements. /\.11 parking lots shall meet or
exceed State Handicap Code requirements, and comply '.'lith the
Standard Building Code and the county wide amendments thereto.
August 7, 2007
8
SITE DEVELOPMENT STANDARDS
M. Stripin2;. L Parking lot striping, Parking stalls
shall be delineated in accordance with the Enllineering Desi~
Handbook and Construction Standards. by double line, painted
stripes ';\'here parking stalls abut each other, which shull comply
'.'.'ith city standards.
M. Fire lanes. All shopping centers, retail office complexes and
retail cstablishments, including commercial establishments and
industrial areas, in ,,;hich the gross floor area of all buildings if
fifteen thousand (15,000) square feet or greater shall have fire lanes
along the front of all buildings \';hich shall allo\'; efficient access to
the fronts of buildings by fire protection vehicles. Fire lanes shall
have a minimum pavement v:idth of twenty tv\'o (2'"1) feet. Fire
lanes shall not be encumbered by parked vchicles, including
commercial vehicles, and shall not be used for the loading or
unloading of commercial vehicles. Additionally, fire lanes shall be
clearly marked ,'.'ith signs and striping or a combination of both,
",:hich shall comply ',,>,ith ,^",rticle II, Section B.2., of this chapter.
N. Parcel pickup or customer dropoff lanes. Parcel pickup or
customer drop 0 ffl an es are permitted outside of the fire lane, if these
lanes comply with city standards.
O. Parkin; lot u.aintenance. Parking lots in the city shall be
maintained so as to not be a nuisance or hazard to the public,
including portions of drivc?:ays '1:hich lie in the right of v:ay.
N. Sidewalks. P. Side',yalks. Sidewalks shall be six (6)
inches thick through all driveways and shall meet American with
Disabilities Act (ADA) accessibility code requirements where
aoolicable. handicap code requirements ',vhere applicable.
Q. Parking lot pavement Refer to city standards for specific
requirements. Other types of construction that may be utilized are
portland cement concrete, paving blocks, and stabilized sod, subject
to the appro','al of the city engineer.
R. Stacking space at dri':e up openings. Drive up openings
through \':hich food is passed shall be served by a drive through lane
"'hieh flfe"iees a ffiifiiffiHffi ef se"enty ('7(\'\ +Mt A+ "~fl; 8l:l1 n~
':''\''_ '_ ~ ....... l .......L~ \ 1'-') .L........... '-..L ,...... .1. ~ J.U.l
stacking space '.'.'hich does not obstruct or restrict in any way the
free mo','ement of emergency "'chicles, ser.-ice ':chicles or any other
type of','8hicles. See also Chapter 9, Section 11, parab,'Taph H.
August 7. 2007
9
SITE DEVELOPMENT STANDARDS
Section 3. Drivewav Openin2s and Access
A. General Standards G. Reserved. H. Drive'.vay.
1. Width. Parking lot driveway openings and access
points shall be designed in accordance with the Engineering
Design Handbook and Construction Standards. Parking lot
dri'.'e\vays shall be a minimum v:idth oft',velve (12) feet f-or
one \yay dri'/es and t\T:ent)' fi':e (25) feet for two \.va)' drives,
at the right of ',l'Oy line. Maximum width of any dri'.'e at the
right of way line shall be thirty six (36) feet, unless
otherv:ise approved by the cit)' engineer.
2. Drive radii. Each parking lot driveway shall have a
radius at the intersection of the vehicular traffic lanes
designed in accordance with the Enl!ineering Desi!ffi
Handbook and Construction Standards. oftwenty five (25)
feet or as otherv:ise approved by the city engineer.
3. Distance from streets. Parking lot driveway
openings shall be separated from intersections in accordance
with the Engineering Design Handbook and Construction
Standards. Parking lot driye'.vays shall be constructed at
least thirty (30) feet from the intersection ofilia right of way
lines along local streets, fifty (50) feet along collector
streets, and one hundred nventy (120) feet along streets of a
higher classification.
4. Clearance at parking stalls. A safe and unobstructed
space between the side of a parking stall and a public I
private ril!ht-of-wav. access aisle. or interior driveway shall
be designed in accordance with the Engineering Design
Handbook and Construction Standards. Provide a safe and
unobstructed space of eighteen (18) feet in length bet\veen
the side of a parking stall and each of the follo\.ving:
a. "\ public or priyate right of v:ay
b. "^..n access aisle
e. "^"n interior drivev:ay
This requirement does not apply at the egress end of
an access aisle or at a dri'.'cway, access aisle or right
of way v:herc ninety (90) degree parking is
provided.
August 7, 2007
10
SITE DEVELOPMENT STANDARDS
5. Clearance at major driveways. Unless otherwise
approved by the Citv Engineer. the +he minimum distance
from the street right-of-way line at any major ingress or
egress driveway to any parking stall or to any interior access
aisle having direct access to such driveway shall be one
hundred (I 00) feet.
6. Intersections. '.vith county and state roads.
Driveways which intersect streets owned and maintained by
a governing body other than Boynton Beach must be
permitted by the proper governing agency, prior to issuance
of a building permit.
7. Number of driveways. A property with street
frontage is allowed a maximum of two (2) driveway
openings. The number of driveways may be limited to one
(1) opening due to factors such as the length of the street
frontage: distance between driveway openings: location of
driveway opemngs on abutting properties: or other
extenuating circumstances deemed substantial by the City
Engineer.
A property with fronta2:e along two (2) or more ri2:hts-of-
\vay may be permitted additional drivewav openings.
depending on traffic volumes. but in no case shall there be
more than two (2) openings allowed on any given street.
Except along the west side ofNE 6th Street, north of Ocean
.\ venue, no more than t\':o (2) drivev.'ays shall be permitted
from any property. '\'here properties abut more than one (1)
public or pri'late right of '.':ay, additional dri';cv/ays may be
permitted depending upon traffic volumes, but in no
instance shall the number of dri'/eways exceed two (2) on
each street.
B. District Standards
1. PID Planned Industrial Development Districts.
"'I Drivcv:ays. In the interest of public safety, no
,),
more than t'.';o ('"') dIivev/ays shall be permitted on to any
single perimeter public right of way, and interior cL.rivev;ays
shall be limited to no more than t'o','o C') per developable
parcel and interior drive'.yoys In addition to the minimum
!Zeneral standards stated above. driveway openin2:s shall be
located no closer than one hundred and fifty (150) feet fi'om
center line to center line.
August 7, 2007
] I
SITE DEVELOPMENT STANDARDS
2. All "Mixed Use-Urban" Districts. 9. Aceess.
Driveway openings Vehicular access shall not be directly
from an arterial roadway where sufficient alternative access
is available.
Section 4. Loading Standards
A. General. 2. The fo11 o'::ing spaces shall be
provided for the uses indicated: a. Unless a waiver is granted by
the City Engineer. every ~ hospital, institution, hotel,
commercial or industrial building, or similar use, requiring the
receipt or distribution by vehicle of materials or merchandise Q.y
oversized vehicles, shall have sufficient permanently maintained
off-street loading space so as not to hinder the free movement of
vehicles and pedestrians over parking areas. a street" or sidewalk.
b. All structures requiring the pickup of large quantities of
garbage or trash shall pro':ide an easily accessible area for the
pickup and deli'/Cf)' of a dumpster or other trash receptacle; all such
areas shall be so designed that garbage and trash pickup can be
accomplished 'o':ithout excessi':e maneuvering such as turning
around and backing up.
b. Off street loading. Every hospital, institution,. hotel or
commercial building or similar use requiring the reoeipt or
distribution by vehicle of materials or merchandise shall have one
(1) off street louding bay for each twenty fi','e thousand (25,000)
square feet of gross floor area or fraotion thereof. Off street loading
areas shall be designed in such a manner as to screen from ':ie':: at
ground level, parked vehicles, a materials handling facilities
including compactors or dumpsters. For the purposes of this
section, screening is defined as a solid stucco masonry 'NaIl painted
on both sides.
N. Parcel pickup or customer dropoff lanes. Parcel pickup or
customer dropoff lanes are permitted outside of the fire lane,
provided that they do not hinder the movement of vehicles or
pedestrians if these lanes complY'o'/ith city standards.
B. Dimensions. J. OFF STREET LOi\DING: 1.
For the purpose of this ordinance, the term "off-street loading or
unloading space" shall mean a vehicular loading space constructed
of a hard surface and shall consist of a space with dimensions not
less than twelve (12) feet in width, thirty-five (35) feet in length and
fourteen (14) feet in height, exclusive of access aisles, maneuvering
space" or alley right-of-way. S. Loading zono. .^Jl parking lots
subject to the requirements of Chapter 2, Section II.J, shall provide
August 7, 2007
12
SITE DEVELOPMENT STANDARDS
a marked, tweh'e (12) foot by thirty five (35) foot loading space for
the receipt and/or distribution of materials. (Ord. No. 96 63, H 1,
5, 6, 7, 1 ')1 97; Ord. No. 97 28, S~ 1, 2, 7 1 97; Ord. No. 0117, S
'), 8 7 01; Ord. No. 02 033, SS 3, 1, 8 ')0 0'\ Ord. ~Io, 03 018. SS 1
3, 6 3 03)
C. Modifications. A required loadin!Z bay or zone shall
neither be reduced in size causin2: it to be non-confonning nor shall
the use of it chan2:e thereby failing to meet the lZoa1s and objectives
of the orilZinal. unless it is replaced with an equivalent loadim: area
or zone.
D. District Standards. In addition to 2:eneral requirements in
Section 4.A. above. additionalloadinlZ areas may be required within
developments zoned Planned Commercial Development (PCD).
The number of required loading areas shall be based upon the size
of the development. types of uses. and configuration of the
buildings. Additional buffering may be required at the discretion of
the Director of Planning & Zoning to ensure that such areas are
adequately screened from view,
ARTICLE III. PROHIBITED ACTIVITY Sec. 1. Prohibited
activity. Major and minor motor ':ehicle or boat repair, including
oil chan.ges, adding of oil or lubricants, and installation of nev: tires,
is prohibited in public parking lots or spaces, and commercial
parking or loading areas and is declared to be a public nuisance.
Commercial property ov:ners engaged in the sale of motor vehicle
or boat parts, oils, or lubricants, shall post notices \yithin their
premises in close prm6mity to check out counters or exit doors
notifying customers ofthis prohibition. Violations of this provision
of the code is subject to onforcement tp...rough code cnforcem:::nt
action, nuisance abatement action, municipal ordinance violation, or
action for injunctive relief. La'.': enforcement officers are authorized
to issue notice to appear for violation of this section, (Ord. ~;o. 99
01, ~ 1, 1 5 99
E. Communitv Design. See Section 9 of this article for
additional regulations related to off-street loading areas.
Section 5. Solid ,,, aste Removal (Dumpsters)
A. Location. &:- In accordance with this section and
Part II. Chapter 10 GarbalZe. Trash. and Offensive Conditions. all
uses All structures requiring the pickup of lurge quantities of
garbage or trash shall provide an easily accessible area for the
pickup and delivery of a dumpster or other trash receptacle; all such
areas shall be so designed that garbage and trash pickup can be
August 7. 2007
] 3
SITE DEVELOPMENT STANDARDS
accomplished without excessive maneuvering such as turning
around and backing up. No dumpster enclosure or trash receptacle
shall be located in a parking space.
B. Dimensions. The size of the dumpster enclosure shall be
constructed in accordance with Engineering Standard Drawing G-4
of the Engineerin2: Design Handbook and Construction Standards of
latest supplement thereof.
C. Screening. 8. Dumpster location. Dumpsters shall be
adequately screened from view in accordance with the provisions of
the Land Development Regulations, or compatible with the
surrounding environment if located out of view from the general
public (see also "Landscaping" in Chapter 4. Article II. Section
3.G.). 9. Sei"vice areas and dumpsters:
a. Dumpsters shall be placed on a concrete pad, of at least one
hundred (100) square feet.
b. Service areas and dumpsters shall be screened from ';ievl by
,','alls at least six (6) feet high, landscaped ':;ith sh..-ubs and/or ';ines.
D. Community Deshm. See Section 9 of this article for
additional regulations regarding dumpster enclosure areas.
Section 6. Oueuing and Stackill!!
Unless otherwise approved by the City Engineer. drive-throullh facilities for
banks. phannacies. restaurants. and the like shall provide a minimum
distance of 70 feet for vehicular stacking purposes. Gasoline stations shall
provide a distance of30 feet at each end of the pump island. Queuing shall
be measured from the front of the stopped vehicle that would be located at
the point of ultimate service to the rear of the Queuin~ lane. The Queuing
lane( s) shall not obstruct or impede the free movement of fire. emergency or
services vehicles. or the general vehicular circulation throughout the site.
See also Chapter 4. Article III. Section 8.F.4 "Drive-through Windows".
Where deemed appropriate by the City Engineer. a by-pass lane shall be
provided before or around the point of service of a drive-through facility. A
by-pass lane may not be required if the Queuing lane is adiacent to a
vehicular use area which functions as a by-pass lane. The by-pass lane shall
be clearly designated and distinct from the Queuin2: area. R.Stackingspare
at dri':e up openings. Drive up openings through 'o'.'hich food is passed shall
be served by a dri';e through lane which provides a minimum of se';enty
(70) feet of vehicular stacking space which does not obstruct or restrict in
any 'o':ay the free mo':ement of emergency vehicles, service vehicles or any
other type of vehicles. See also Chapter 9, Section 11, paragraph H.
August 7, 2007
14
SITE DEVELOPMENT STANDARDS
Section 7. Fire Lanes
The Fire Marshall may require a fire lane along the front of any non-
residential building greater than 15,000 square feet or anymultiple-familv!
mixed use building. in order to allow for the efficient movement and access
of fire or emergency vehicles / personnel. Fire lanes shall be separate from
off-street loading zones or loading areas and shall not be encumbered bv
any parked or standing vehicles. Desi01ated fire lanes shall be clearlv
marked with adequate pavement marking and signage. The fire lane
dimensions. pavement markings. and signage shall be desi01ed in
accordance with the Florida Fire Prevention Code. M, Fire lanes. .^JI
shopping centers, retail office complexes and retail establishments,
including commercial establishments and industrial areas, in vo'hich the
gross floor arca of all buildings if fifteen thousand (15,000) square feet or
greater shall have fire lanes along the front of all buildings vo'hich shall
allOTv\' efficient access to the fronts ofbuildings by fire protection vehicles.
Fire lanes shall ha'o'e a minimum pa';ement width oft'vventy t'vvo ("2) feet.
Fire lanes shall not be encumbered by parked ';ehiclcs, including
commercial vehicles, and shall not be used for the loading or unloading of
commercial yehicles. /....dditionally, fire lanes shall be clearly marked with
signs and striping or a combination of both, v;hich shall comply with AFtiele
II, Section B.2., of this chapter.
Section 8. Location Standards for Surface Parking or Parking
Garages
J, Parking garages. Public or private surface parkin2: lots, understorv
parking. and parking garages shall comply with this article. chapter, with the
Florida Standard Building Code~ and with county-wide amendments
thereto. Where appropriate, security systems may be required.
A. General Standards. Parking calculation requirements for
all uses shall be as set forth by Chapter 4. Article V. Section 2. In
addition, the following regulations shall apply to all surface parking
or parking 2:ara2:es:
1. Residential Uses 1. LOC.^,TION OF OFF
STREET PAR..T.C.Tl'JG SP/,CES. 1. Required parking
spaces for all dwellings shall be located on the same lot as
the dv,Telling to be served.
2. Non-Residential Uses l Required parking
spaces for all other uses shall be owned by the o\vner ofthe
building or lot to be served, and shall be located on the same
lot, or not more than three hundred (3001 feet distant, as
measured along the nearest pedestrian walkway.
August 7. 2007
]5
SITE DEVELOPMENT STANDARDS
3. Shared Parkin!!. Parking space requirements of
two (2) or more uses ofthe same or different types may be
satisfied by the allocation of the required number of spaces
for each use in a common parking facility. Joint allocation
among several uses of a lesser number of parking spaces
may be permitted in accordance with Chapter 4, Article V.
Section 3.C. paragraph 13 of this subsection.
B. District Standards
1. CBD Central Business District.
~ Location. c. Location of parking
spaces: (1) No surface parking shall be pemlitted
in the front yard of any building along a major
public pedestrian streetscape system as designated in
the community redevelopment plan.
~ Notwithstanding the 2:eneral standards in
Section 8.A, above. pro':isions of Section 11.1., in
the CBD required parking spaces shall be owned or
leased within 1.000 one thousand (1,000) feet ofthe
building to be served. The distance requirement
shall be a straight line measurement from a point on
the boundary line of the property, which is the
subject of the application, to the closest boundary
line of the property on which the leased parking is
located. The property, which is the subject of the
application, shall be posted with signage indicating
to patrons the location of the leased parking.
b. Lease Arrangements. ~ Lease
arrangements to provide required parking spaces
shall be subject to approval by the Community
Redevelopment A2:ency community redevelopment
agency, after review and recommendation by staff
the technical revic\': board.
2. "Urban 1\1ixed-Use" Districts.
a. Applicabilitv. The following reQ:lilations
shall be applicable to the Mixed Use-Low Intensity 1
(MU-Ll), Mixed Use-Low Intensity 2 (MUL2),
Mixed Use-Low Intensity 3 (MU-L3). and Mixed
Use-High Intensity (MU-H) districts. 11. Parking
requiroments. Parking requiremcnts for thc)oth the
MU Hand MU L zoning districts shall be as set
August 7, 2007
16
SITE DEVELOPMENT STANDARDS
forth by Chapter '"', Section IlH, of thc Land
De'.'clopment Codc. Chapter 2, Section Ill, shall
apply only to thc MU H zoning district..
b. Tvpe. Structured parking is preferred for all
mixed use developments, and no surface parking
should be visible from an adjacent alierial or
collector road.
c. Location. Notwithstanding the general
standards in Section 8.A. above. in the Mixed Use-
Low Intensity 1 (MU-Ll ). Mixed Use-Low Intensity
2 (MU-L2), Mixed Use-Low Intensity 3 (MU-L3).
and Mixed Use-Hi2:h Intensitv (MU-H) districts.
required parking spaces shall be located within
1.000 feet of the buildin!Z to be served. The distance
requirement shall be a straight line measurement
from a point on the boundary line of the propertv.
which is the subiect of the application. to the closest
boundary line of the property on which the leased
parkin2: is located. a-: On-site parking facilities shall
be located to the rear or side of the structure they are
intended to serve and screened from view from
public streets, notwithstanding other provisions of
these regulations that require a specific residential
automobile garage setback, and subsections 2.b and
l.c. 8.d. und 8.c. below, permitting understory
parking and regulating parking garages. The intent
of this provision is that parking facilities not be
prominent, as viewed from the street(s) that serve(s)
as the main orientation for the principal building( s),
in order to emphasize buildings and pedestrian
features and de-emphasize parking facilities. In
order to best achieve this objective, rear parking is
preferable to side yard parking. Access to parking
shall be from side streets not serving as the principal
structure's main frontage, when possible, in order to
mlmmlze vehicle/pedestrian conflicts along
sidewalks resulting from drive\vay crossings,
d. Parking Garages. €-; Freestanding
parking garages as pmi of a mixed use development
are pern1itted within the MU-H district ~ only.
\Vithin the MU-H district:6oo:e, fi-ee-standing single-
use parking garages can not exceed seventy fi..-e (75)
feet in height, and shall not have direct frontage on
Boynton Beach Boulevard. Ocean A venue or
August 7. 2007
17
SITE DEVELOPMENT STANDARDS
Federal Highway, unless the portion of the garage
abutting these streets contains storefronts,
restaurants or other permitted nomesidential uses on
the first floor. The intent is to border or wrap the
garage in storefronts and other permitted habitable
floor area to a minimum depth of tv,oenty (201 feet,
so as to disguise the garage and create continuity in
street-level activity by maintaining interest for
pedestrians and passing automobile traffic. Above
the retail space. parking Principal structures that
include parking garages shall be designed to blend
with the architecture of the adiacent structures on
garage with the remainder of the mixed-use site in
order structure to create the illusion that the garage
is habitable floor space. All other sides of the
parkin~ structure shall be screened from view by a
living trellis (utilizing climbing vines), planter
boxes. tall landscaping. shutters. and / or other
architecturally articulated facade features in order to
soften their impact.
th Parking garages that are incorporated into the
same structure as a principal building, including
structures providing parking on lower floors and
habitable space on upper floors, are permitted within
the MU-H and MU-L Zones. Understory parking
(on the first floor of a structure) is permitted
throughout the MU-H and MU-L Zones for
multiple-floor buildings. Such first floor parking
areas, abutting on arterial roadways, are required to
be developed for commercial uses to a minimum
depth oftv:enty (201 feet. /..11 other visible sides of
the parking structure shall be screened from '1ievl by
a li':ing trellis (utilizing climbing ':ines) and/or
architecturally articulated facade designed to screen
the parking area. All sides of the structure must be
enveloped with habitable or leaseable space in such
a manner that the gara2:e component. other than
access drive(s). cannot be seen from any elevation.
e. Interconnectivitv. e-: In order to
increase the efficiency of parking provision and
vehicle circulation, parking facilities shall be
interconnected whenever possible. Parking facilities
shall, wherever feasible, be designed for future
connection to an adjoining parcel where an existing
connection cannot be established.
August 7, 2007
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SITE DEVELOPMENT STANDARDS
3. SMU Suburban Mixed Use district.
a. Location. Notwithstanding the general
standards in Section 8,A. above. in the Suburban
Mixed Use (SMU) district. required parkin2: spaces
shall be located within 300 feet of the building to be
served, The distance requirement shall be a straight
line measurement from a point on the boundarY' line
of the propertv. which IS the subiect of the
application. to the closest boundary line of the
property on which the leased parking is located,
b. Parking Garages. b. Freestanding
parking garages as part of a multi family residential
or mixed use development arc permitted within the
SMU Zone. Within the SMU district bme,
freestanding parking garages shall not have direct
frontage on major roadways unless a portion of the
garage abutting said streets contains storefronts,
restaurants or other permitted nonresidential uses, or
residential uses on the first floor. The intent is to
border or wrap the 2:ara2:e in storefronts and other
permitted habitable floor area to a minimum depth
of 20 feet. so as to disguise the garage and create
continuitv in street-level activity bv maintaining
interest for pedestrians and passin2: automobile
traffic. Above the retail space. parking gara2:es shall
be designed to blend with the architecture of the
adiacent structures on the remainder of the mixed-
use site in order to create the illusion that the garage
is habitable floor space. All other sides of the
parkin2: structure shall be screened from \'iew bv a
living trellis (utilizing climbing vines ). planter
boxes. tall landscapin2:. shutters. and / or other
architecturallv articulated facade features in order to
soften their impact. The intent is to attempt, ",,'here
possible, to border~ or wrap the garage in storefronts
and other permitted habitable floor area so as to
disguise the garage and create continuity in ::;tree:
le','el activity by maintaining interest for pedestrians
and passing automobile traffic. Principal structures
that include parking garages shall be designed to
blend the architecture of the garage \vith the
remainder of the structure or adjacent buildings.
POliions of n-eestanding parking garages that are not
screened with habitable space ~md are in vie''\" from
August 7. 2007
]9
SITE DEVELOPMENT STANDARDS
the general public shall utilize design measures such
as shutters, planter boxes, talllundscaping, etc. to
soften their impact.
€-; Parking garages that are incorporated into the
same structure as a principal building, including
structures providing parking on lower floors and
habitable space on upper floors, are permitted within
the SMU Zone. Understory parking is permitted
throughout the SMU Zone for multiple-floor
buildings. Such parking areas shall be screened
from ", ~l CT"T.T by landscaping, buildings, and/or
architecturally articulated facade designed to screen
the parking area. All sides of the structure must be
enveloped with habitable or leaseable space in such
a manner that the 2:arage component. other than
access drive( s ). cannot be seen from any elevation.
c. Interconnectivitv. 4 In order to
increase the efficiency of parking provision and
vehicle circulation, parking facilities shall be
interconnected whenever possible.
4. Urban Commercial District Overlav Zone.
One of the obiectives of the overlav zone is to
prevent the placement of off-street parkin2: between the front
of the building(s) and the ri2:hts-of-way.
5. Martin Luther Kin!! Boulevard Overlay Zone.
One of the obiectives of the overlay zone is to
prevent the placement of off-street parking between the front
of the building( s) and the rights-of-way, However. required
9. Parking. b. Required parking spaces shall be owned
or leased within one thousand (1 ,000j feet of the building to
be served.
fli The distance requirements shall be a straight line
measurement from a point on the boundary line of the
property that is the subject of the application to the closest
boundary line of the property on which the leased parking is
located.
~ The property that is the subject of the application
shall be posted with signage indicating to patrons the
location of the off-site parking.
August 7, 2007
20
SITE DEVELOPMENT STANDARDS
€-: Lease arrangements to provide required parking
spaces shall be subject to approval by the Community
Redevelopment Agency.
Section 9. Communitv Design
A. General.
1. Purpose and Intent. The purpose of this section is
to promote harmony with nature and a pleasant and
comprehensible cohesiveness amon2: development within
the City. Throu2:h enforcement of the Community Desi2:n.
the local elected officials shall determine the basic aesthetic
character to be achieved in the development of the
community.
2. Administration. The Director of Planning and
Zoning shall coordinate. interpret. and administer this
section.
3. Waiver. Any deviation or variation from the
re2:Ulations of this section requires the approval of a
Community Design Appeal (CDPA) in accordance with
Chapter 2. Article II. Section 9.
B. Off-Street Loadin2. Off-street loading areas shall be
designed in such a manner as to screen parked vehicles from view at
ground level. In no instance shall a loading space front along a
public ri2:ht-of-way. These facilities shall be adequately screened
from residential districts. 11. Off street loading. In no instance
shall off street loading facilities front on a public right of 'Nay_and
in no event shall these facilities be located v:ithin eyesight of
residential district.
C. Service Areas. 1. Unloading and loading areas shall be
screened from streets and public view by a buffer wall or continuous
vegetative buffer in accordance with Chapter 4. Article II. Section
3.H. V cgetative buffers shall be comprised of shrub and tree
species haying dense foliage and of a size and spacing to forn1 a
continuous screen of plant material as required by the Landscape
GOO-e:-
C. Dumpsters. 2. .\11 dumpsters and recycling
receptacles shall be located on site so that they arc easily accessible
for pickup.
August 7, 2007
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SITE DEVELOPMENT STANDARDS
3. lJl dumpsters, recycling receptacles and lift stations shall be
screened from public ':ie,,\' v:ith a six foot high, concrete block
stuccoed wall. Such enclosure openings shall have gates. All
dumpsters. recvclinQ: receptacles. lift stations and the like shall be
screened from public view with a minimum six (6) foot hi2:h
stuccoed masonry wall. The 2:ates of the enclosure shall be screened
to obscure a view into the interior of the enclosure. The walls of the
enclosure shall be painted to match the color( s) of the principal
structures on-site and have landscape material planted in accordance
with Chapter 4, Article II. Section 3.
S :\Planning\Zoning Code Update\LDR Rewrite\Part ill\Chapters\Chapter 4 Site Development Standards\Final\Article Vl Parking Lot, Vehicular Use
Areas,and Loading Standards.doc
August 7, 2007
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SITE DEVELOPMENT STANDARDS
ARTICLE VII. EXTERIOR LIGHTING STANDARDS
Section 1. General.
A. Purpose and Intent. It is the intent of this article to
preserve. protect. and enhance the lawful niQ:httime use and
eniovment of any and all propeliy throuQ:h the use of appropriate
lighting practices and svstems. Such individual fixtures. luminaries
and lighting systems are desi2:lled. constructed. and installed to:
control glare and liQ:ht trespass. minimize obtrusive li~ht. eliminate
the increase of lighting levels on competing sites. provide safe
roadways for motorist. cyclists and pedestrians. conserve energy and
resources while maintainin2: safety. security and productivitv. and
curtail the deQ:fadation of the ni2:httime visual environment.
B. Lighting.
1. Electric outlets, E'.'ery habitable room shall haye adequate
electric outlets and/or fixtures properly connected to an adequate
source of electric pO'.:ver.
') Light fixtures. Eyery bathroom, shov:er room, toilet room,
-. laundry room, furnace room and public hall located in a structure
used for huma.'1 habitation shall hm'e penn anent electric fixtures,
installed in accordance '.\'ith the requirements of the electIical code
of the city.
3. Natural light in habitable rooms. E\'Cf)' habitable room shall
ha'.'e at least one '::indo'll or skylight facing directly to the outdoors.
The minimum total '1lindow area for eyery habitable room shall not
be less than ten percent (10%) of the floor area of such room. If the
only 'o':indov: is the skylight type, the minimum total '.'lindoV.' area
shall not be less than fifteen percent (15%) of the total floor area of
such room except ,,,,here other moans of artificial lighting are
approyed.
1. Light in non habitable space. Every public stair, hall, cellar
and basement, located in a structure used for human habitation, shall
ha':e either adequate natural or artificial lighting m'ailable at all
times. The natural or artificiullighting available shall not be less
than three (3) foot candles measured in the darkest portions of
normally tra':eled passageways and stairs at the floor.
B. Administration. The City En!Zineer shall coordinate.
interpret. and administer this article.
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SITE DEVELOPMENT STANDARDS
C. Waivers to Standards. In addition to the regulations
ofthis article, all lands shall be improved in conformance with the
minimum standards as set forth in the current Engineering Design
Handbook and Construction Standards or latest supplement thereof
Any deviation from development standards of this article or
Engineering Design Handbook and Construction Standards would
require a waiver. which is subiect to review and approval of the City
Engineer. A request for a waiver shall be reviewed in accordance
with Chapter 2. Article III. Section 6.
Section 2. Required Exterior Lighting
c. Glare. Lighting All exterior lighting shall be designed and installed in
compliance with the "Heat, Humidity. and Glare" provision of the
Operational Performance Standards of Chapter 3. Article IV. Section 1 bDR:
Chapter 2, Section ~, Paragraph N7.
A. Within Public Rights-of-wav Section 1 ~. Street
lighting. Street lighting is required on all public street rights of
'::ay. Applicant is responsible for supplying and installing a system
acceptable to Florida Po\\'er and Light Company and the city
engineer. Upon completion and demonstration, the city v:ill extend
its current agreement w'ith F .P .L. and absorb the energy cost of
strect lighting on city streets. Street lighting is optional on pri':ate
streets and the cost of supplying, installin&-and providing energy
and life long maintenance is the sole responsibility of the applicant
and its successors or assigns. Street lightin2: shall be placed on all
public and private rights-of-way in compliance with the most recent
addition of the City of Boynton Beach Engineerin2: Design
Handbook and Construction Standards for Landscaping, Irri2:ation,
and L:o-hti-~ (1\_,1 1I.T~ g"'l g'J3 f.: 'J g "g g"j
1_ l.l1~. \ '-'.L~. .I. ,'-'. ..... -' , ~ -', .... _
Section 11. Street lighting. Where street lighting is installed, it
shall be installed on all local and collector streets, at each
intersection, at the end of cul-de-sacs, and wherever, in the opinion
of the City Engineer city engineer, a dangerous traffic / pedestrian
condition exists is created. Between intersections, street-lights may
be engineered for security purposes only as recommended by the
Chief of Police. Streetlights shall be wired for underground service
except where aerial service is permitted by Chapter 4. Article VIII,
Sect 2. Section 13 of this article. (Ord. No. 02 033, ~ 3, 8 20 02)
B. "Tithin Off-street Parking Lots. ARTICLE II.
REQUIRED Th1PROVEMENTS. Each parking lot constructed or
reconstructed shall include improyements as follows: ^
./......
Illumination 1. General a. Lighting design. A minimum
August 7, 2007
2
SITE DEVELOPMENT STANDARDS
average light level of one (1) footcandle shall be provided, with no
more than 10% ten (10) percent of the spot readings below one (1)
foot candle and none below one-half (::2) footcandle. Lighting
fixtures shall be energy efficient and automatically Fixtures shall bc
an energy efficient type automatically controlled by E"Lphotoelectric
switch or other device acceptable to the City Engineer director of
development and are to remain on from dusk to one (1) hour after
closing or 2 A.M., whichever is later. A photometric plan shall
contain li2:hting levels in accordance \",ith Chapter 2. Article II.
Section 5.F.9. Submit documents shoT.,,,ing, at a minimum, pole
locations and details; fixture types and sizes; li gh t contours
depicting anticipated levels of illumination (in foot candles) at
roadv:ay surface; certification of compliance '.,-'ith the latest edition
of the Florida Building Code and capacity to '.vithstand a 110 mph
wind load; and proposed conduit routing.
Light fixtures must be baffled. shielded. screened. or recessed to
prevent visibility of the lit portion of the fixture from off the
premIses,
C. Pedestrian Lighting. b. Pedestrian lighting. Walkways
connecting parking lots to buildings or walkways between buildings
shall be lit in such a manner as to provide a safe environment.
D. Under Canopies. Lillht fixtures lh'1der canopies for
banks. gas stations. and similar establishments must be baffled,
screened. and recessed to prevent visibility of the lit portion of the
fixture from off the premises.
Section 3. Community Desi2n
A. General.
1. Purpose and Intent. The purpose of this section is
to promote harmony with nature and a pleasant and
comprehensible cohesiveness among development within
the Citv. Through enforcement of the Community Design,
the local elected officials shall determine the basic aesthetic
character to be achieved in the development of the
communitv.
2. Administration. The Director of Planning and
Zoning shall coordinate. interpret. and administer this
section.
August 7, 2007
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SITE DEVELOPMENT STANDARDS
3. Waiver. Any deviation or variation from the
regulations of this section requires the approval of a
Community Design Appeal (CDPA) in accordance with
Chapter 2. Article II. Section 9.
B. Buildin2s and Structures. The following regulations
shall apply to all new development and redevelopment: ~
Exterior Lighting.
1. Generallv.
a. -h Lighting fixture height, style, design
and illumination level shall be compatible with the
building design and height and shall consider safety,
function and aesthetic value~
b. i. Exterior lighting. Lighting of the exterior,
parking areas, and watercraft docking facilities ef
the planned development shall be of the lowest
intensity and energy use adequate for its purpose,
and shall not create conditions of glare that extend
onto abutting properties;
2. Lighting shall not be of an intensity that
produces glare on adjacent propertieG~
S ~ Feature lighting emphasizing plants,
trees, barriers, entrances, and exits is encouraged~
d. 4: Lighting may be used to illuminate a
building and its t;lounds for safet'j purposes and to
enhance its beauty. However, the visual effect shall
be subtle;
e. ~ Lighting shall not be used as a form
of advertising in a manner that draws more attention
to the building or grounds at night than in the day;
and
f. & Lighting attached to the form of the
exterior of the building or part of the building
exterior or visible from the exterior of the building
shall not be permitted if it is contrary to the
architectural style of the building.
August 7, 2007
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SITE DEVELOPMENT STANDARDS
C. Maximum Footcandle / Illumination Levels.
Permanent off-street lillhting levels for all multiple-familv
residential and non-residential uses shall not exceed a maximum of
six (6) footcandles for any spot location readin2:. eXcludin2. those
areas where higher lightin2: levels are required for Automated Teller
Machines (A TM) or as identified in Crime Prevention throU2:h
Environmental DesiQ:ll (CPTED),
D. Pole (Total Overall) Heights in relation to Building
Height. It is the intent of this subsection to regulate the
maximum allowable heillht of outdoor free-standing li2:htin2. poles
in order to encoura2:e compatibility between said poles and hei2:hts
of principal buildings on-site and on adiacent properties.
The maximum height for all outdoor free-standin2: lighting poles of
a proiect or development shall not exceed the average roofline of a
one (1 )-storv structure. In no instance shall an outdoor free-standing
lightin2: pole exceed 25 feet in height unless the height limitation is
found to be incompatible with guidelines and / or recommendations
of an adopted Redevelopment Plan or other public works proiect.
Section 4. Prohibited LightilllZ.
The following tvpes of outdoor lighting are prohibited:
A. Spillage. Any light that illuminates any vertical or
horizontal surface on adiacent property or ri2:hts-of-way at a level
Q:feater than 0.3 footcandles.
B. Unauthorized Traffic Lighting. Any light that
resembles an authorized traffic siQ:ll, signal. or device. or that
interferes with. misleads. or confuses vehicular traffic as determined
bv the City Engineer.
C. Beacon or Searchlights. No beacon or searchlights
shall be permitted.
D. Drop Lens Fixtures. Anv drop lens fixtures.
S:\Planning\Zoning Code lipdate\LDR Rewnte\Pan rffiChapters\Chapter 4 Site Development StandardslFinaJ\Anicle VI! Lighting Standards.doc
August 7, 2007
5
SITE DEVELOPMENT STANDARDS
ARTICLE VIII. UTILITY AND INFRASTRUCTURE DESIGN
ST ANDARDS
CHAPTER 6
REQUIRED IMPROVEMENTS
j\.rti cl e I. In General
f..rticle II, f..pplicability
f...rti cl e III, Identification of Requircd Improvements
",\Iii cl e IV. Design Requirements for Required Impro\'ements
"^...rticle V. Construction of Required Improvements
Article VI. Acceptance and Maintenance of Required Improvements
f...rticle VII. Subdivisions Containing/f..djoining Waterfront Property
Section 1. General.
"^..RTICLE IV. DESIGN REQUIREME:"JTS FOR REQ"TJIRED
IMPROVEMENTS The design of required development or subdivision
improvements shall be in accordance with acceptable engmeenng
principles. Design data, (calculations, analyses, etc,) shall be submitted
along with the land development construction plans covering important
features affecting design and implementation of same. Such data shall
include, but not be limited to, high water, drainage facilities of all kinds,
subsurface soil data, alternate pavement and sub grade types, and radii at
intersections when minimum standards of the American Association of
State Highway and Transportation Officials are inadequate. Required
improvements shall be equal to or exceed current city standards and the
following sections within this article.
A. Purpose and Intent. The purpose of this article is to
establish standards for the development and subdivision of real
estate within the City in an effort to. amon2: other thinlls. ensure the
coordination of land development in the City in accordance with
orderly phvsical patterns; ensure safe and convenient traffic control:
ensure adequate utilities: prevent periodic and seasonal flor'" '12: bv
providing protective flood control and drainage facilities: rrovide
the authority to direct the construction of improvements: ensure the
purchaser of land in a subdivision that necessarY improvements of
lasting quality have been installed. ARTICLE I. I1"~ GENERAL
Section 1. Purpose. The purpose for construction of these
required impro';emcnt~ is 2.::; ~tat~d in Ch:lptcr 1, f..rtic1c IV of these
Land Development Regulations of the City of Boynton Beach.
B. Commencement. Section 2. Commencement.
Construction ofrequired improvements shall not commence until a
land development pennit pursuant to Chapter 2. Aliicle III. Section
Z has been issued, except that a clearing and grubbing pennit
August 7. 2007
1
SITE DEVELOPMENT STANDARDS
pursuant to Chapter 2, Article N. Section 1 and I or an excavation I
fill permit pursuant to Chapter 2. Article III. Section 5 may be
issued prior to the land development permit. (Ord. 02-033, ~ 4, 8-
20-02)
C. Administration. Section 3. Administration. Forthe
purpose of coordinating, interpreting. enforcing and administering
this article chapter, the City En2:ineer city engineer shall be the
administering officer. Tangible improvements are required as
described in this article for chapter and the city standards, in
conjunction 'o':ith the development of real property within the city
limits, platted or unplatted. (Ord. 02 033, S S 3, 1, 8 20 02)
ARTICLE II. APPLICABILITY Tangible improYell1cnts are
required as described in this chapter in conjunction ',vith the
development of e'.'ery subdivision v:ithin the incorporated area of
the City of Boynton Beach '.'.'hether the Qsubdivision is platted or
unplatted.
D. Impacts of Construction. Z. Th1P /..CTS OF
CONSTRUCTION. All construction activity regulated by this code
shall be perforn1ed in a manner so as not to adversely impact the
conditions of adjacent properties, unless such activity is permitted to
affect said property pursuant to a consent grante.d by the adjacent
property owner, under terms or conditions agreeable to the adjacent
property owner. This includes, but is not limited to, the control of
dust, noise, water or drainage runoff, debris and the storage of
construction materials. New construction activity shall not
adversely impact historic surface water drainage flows of adjacent
properties, and may require special drainage considerations
complying with engineering standards to preserve the positive
drainage patterns of the affected sites. /.ccordingly, developers,
contractors and o'.vners of all ne'.\' residential de','elopments,
including additions, pools, patios, driycways, decks or similar
structures, on existing properties that decrease the permeable land
arca in excess of 800 square fect on any parccl shall pro':ide a
professionally prepared drainagc plan clcarly indicating compliance
''vith this division. Upon completion of the improvements, a
ecrtification from a Florida licensed engineci' shall be submitted to
:b.e incpecto;" prior to :he issuance of an}' certificate of occupancy.
(Ord. No. 96 56, ~ 7, 1 21 97; Ord. No. 97 '15, @ 1, 7 1 97; Ord. No.
02 033, ~~ 3, 1, 8 2002)
E. "'aivers to Standards. In addition to the regulations
of this article. all lands shall be improved in conformance with the
minimum standards as set forth in the cunent Engineerin2: Design
August 7, 2007
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SITE DEVELOPMENT STANDARDS
Handbook and Construction Standards or latest supplement thereof.
Any deviation from development standards of this article or
En2:ineering DesiQ:ll Handbook and Construction Standards would
require a waiver. which is subiect to review and approval of the Citv
Engineer. A request for a waiver shall be reviewed in accordance
with Chapter 2. Article III. Section 6.
Section 2. Utilities.
Section 13. Utilities. Utilities, including but not limited to pO\ver and
light, telephone, telegraph, water, sewer, cable television, wiring to
streetlights~ and gas shall be installed underground in accordance with the
current En2:ineering DesiQ:ll Handbook and Construction Standards, This
section shall apply to all cables, conduits or wires forming parts of an
electrical distributions system including service lines to individual
properties and main distribution feeder lines delivering power to local
distribution systems, except that it shall not apply to wires, conduits or
associated apparatus and supporting structures whose exclusive function is
transmission or distribution of electrical energy between subdivisions,
generating stations, substations and transmission lines of other utility
systems, or perimeter lines located adjacent to the parcel or subdivision.
Appurtenances such as transfonner boxes, pedestal mounted terminal
boxes, meter cabinets, service terminals, telephone splice closures, pedestal
type telephone terminals" or other similar "on the f,'Tound" facilities
normally used with and as a part of the underground distributions system
may be placed above ground, but shall be located so as not to constitute a
traffic hazard. Easements shall be coordinated with requisite utility
authorities and shall be provided as prescribed by this ordinance for the
installation of underground utilities or relocating existing facilities in
conformance with the respective utility authority's rules and regulations,
The Citv Encineer city , . the requirement for
ongmoor may \Valve underground installation if the service to the adjacent area is overhead and if
it does not appear that further development in adjacent areas with
underground utilities is possible. ,Any new service which is allow:C: the
waiver herein to be supplied by overhead utilities shall be connected to a
service panel that is convertible for underground utility service at a future
date. The developer shall make necessary cost and other arrangements for
such underground installations with each of the persons, firn1sO-or
corporations fumishing utility service involved. Utili ti es shall be
constructed in easements as prescribed b).'this ordinlli~ce, (Ord. ~Io. 0.:2 D3?~
SS3,1,82002)
A. Utilitv Installation. Section H. Utility installation.
After the sub grade for a street has been completed, the remainder of
the street right-of-way has been graded and before any material is
applied, all underground work for the \vater mains, sanitary sewers,
stann se\vers, cable television, gas mains, telephone, electrical
August 7, 2007
"'I
j
SITE DEVELOPMENT STANDARDS
power conduits and appurtenances and any other utility shall be
installed completely through the width of the street to the sidewalk
area or provisions made so that the roadway or right-of-way will not
be disturbed for utility installation. All underground improvements
installed for the purpose of future service connections shall be
properly capped and backfilled. All above-ground or underground
improvements shall comply with the EnQ:ineering Design Handbook
and Construction Standards.
1. Utility Transmission Lines. ~ t4iffiy
transmission lines, etc. Unless otherwise deemed
impractical by the City Engineer. all All utility transmission
lines, conduits, conveyances or other devices or apparatus
for the transmission of utility services and products,
including all franchised utilities, shall be constructed and
installed beneath the surface of the ground with the
exception of main overhead feeder lines. Appurtenances to
these systems which require aboveground installation shall
be effectively screened, and, thereby, may be excepted from
this requirement.
6. Solid '.vaste and refuse disposal. Plans for solid
'o'laste and refusc disposa.l sha.ll conform to and be a.ppro'led
by the city and county health d_epartments.
2. Water Svstems.& Public water system for both
domestic use and fire protection. \Vater systems must be
installed in accordance with city standards and other
pertinent city ordinances.
B. Central Water System. Se~tio~ 15. Ce:::~al Y-ry/uter
system. A complete water distribution system shall be provided for
all developments or subdivisions. Water transmission mains shall
be provided by the developer to an approved operating city water
system. The city Director of Utilities utility director or his designee
shall approve all new connections to the existing city water system.
C. Easements. Section 6. Easements. A. UTILITY
E/~SEMENTS. Easements, a minimum oft'v':eh'c (12j feet in width
witle, shall be provided to accommodate all required utilities across
lots with convenient access for maintenance, and where possible
shall be centered on lot lines. Easements t-efl-.tl OJ feet in width wK=le
shall be provided for underground utilities across that portion of a
lot adjacent to a street. Additional utility easements or larger utility
easements may be required by the Cityeity when, in the opinion of
the city engineer, or his or her designee, and/or the utilities engineer,
August 7, 2007
4
SITE DEVELOPMENT STANDARDS
such easements are necessary for continuity of utility service
between developments and where necessary for maintenance and
service. Utility easements and drainage easements shall be separate
unless otherwise approved by the director of utilities Director of
UtiEties or iffiEl the City EnQ:ineer city engineer. \Vhere easement
crossings occur, drainage easements shall take precedent.
10. "^.ccess to perform necessary public sen'ices. The developer
and/or owner shall dedicate to city any easement that city deems
necessary for public services and said dedication shall provide that
developer and/or owner shall hold city harmless for any of its acts
performed within or abutting said easements if any loss or damage
is caused to abutting property. The Citv Encineer shall be
authorized. on behalf of the City Commission. to fITant. accept. and
vacate easements for municipal purposes on both public and private
properties.
D. Fire Hvdrants. Section 6. Fire Hydrants. Fire
hydrants shall be provided in all residential, commercial, mixed-use.
and industrial developments or subdivisions in the manner
prescribed in this ordinance, When annual fire hydrant fees are to
be levied according to ordinance, a special association for payment
of said fees will be required.
Section 16. Fire hyd~antJ. Fire hydrants shall be no more than
three hundred (300} feet apart and the remotest part of any structure
shall be no more than tv:o hundred (2001 feet from a hydrant.
Connections shall be to mains no less than six (6) inches in
diameter. In addition to domestic requirements at residual pressures
of not less than twenty (201 pounds per square inch, fire flow of at
least one ~hOl.:san2 5','~ hundred (1,5001 gallons per minute shall be
provided as a minimum standard.
1. Exceptions. In one and two (2) story re" 'ntial
developments or subdi'.-isions with not more than t8t-f1 01
dwelling units per acre, fire hydrants may be spaced up to
fi\'c hundred (5001 feet apart but not more than tftree
hundred (300} feet from the center of any lot in the
development or subdi','ision. The system shall provide flO\v
capacity of at least fiye handred (5001 gallons per minute in
addition to maXImum day domes6c requirements at
specified residual pressures.
E. Sanitary Sewer. Section 10, Sanitary sewage, A
complete sewage collection system shall be provided for all
developments or subdivisions In accordance with requi site
August 7, 2007
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SITE DEVELOPMENT STANDARDS
government regulations. Sewage transmission facilities shall be
provided by the developer to an approved operating city collection
or transmission system. The Director of Utilities city utility director
or his designoe shall approve all connections to existing city
collection and transmission systems. 7. Sanitary se'llage
system. Sewage system will be furnished and installed in
accordance with city standards and other pertinent city ordinances.
Section 3. Sidewalks.
A. General. Section 5. CeItain construction activities;
sidev/alks, '"",hen required. Prior to the issuance of any certificate of
occupancy / completion for any improvement exceeding 70% of its
current assessed property valuation, the owners of all undeveloped
lots, platted or unplatted, and the owners of all i7lots not subject to
platting, shall construct a sidewalk within the right-of-way in
conformance with the design standards stated below Chapter 6,
.^..rticle IV, Soction 10. T of the Land Development Regulations.
This requirement shall also apply when a change in occupancy as
defined in the Florida Building Code occurs and/or when any
building is reconstructed in an amount which exceeds 50% fifty (50)
per cent of its current assessed valuation.
1. Within Sin2:le-familv and Two-familv Districts.
-Pc No person shall improve any parcel within
the city, except for accessory buildings and reconstruction or
remodeling of existing buildings in any single-family or
two-family zoning district, without first obtaining a
sidewalk permit from the City Engineer.
2. Within All Other Districts. ~ No person shall
construct any building, except for accessory buildings and
reconstruction or remodeling of existing buildings or
additions to existing buildings which amount to less than
25% twenty fi'/e (25) per cent of the gross floor area of such
building, in any zoning district in the city other than single-
family or two-family districts, without first obtaining a
sidewalk permit from the City Engineer. Sidewalk permits
shall be reviewed and approved in conformance with
Chapter 2, Article III. Section 4.D.
B. Desi2:n Standards. Section II. Sidewalks. Sidewalks
shall be constructed on both sides of all local and collector streets,
and on one ill side of marginal access streets in all areas. They
shall be constructed concurrent with building construction.
August 7, 2007
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SITE DEVELOPMENT STANDARDS
^ \\1 aiycr. A required sidewalk may be waived pursuant to
... .lo... Chapter 2. Article III. Section 4.D by the City Encineer by the city
engineer in platted or unplatted developments subdivisions when it
is determined that adequate pedestrian circulation is provided by
bicycle/pedestrian paths. The controLjUlisdiction~ and maintenance
obligation of bicycle/pedestrian paths not located within a public
right-of-way shall be placed in a property owner's association or an
improvement distlict. Bicycle/pedestrian paths shall be constructed
concurrently with other required improvements.
B. /Jtcmati','es. A dual system consisting of sidewalks witJ:HB
public right of v;ay and bicycle/pedestrian paths out~ide of the
public right of \vay may be required to provide adequate pedestrian
circul ati on. Paths shall be constructed concurrently with other
required improvements and shall be included in the surety described
in Chapter 2. Article V /Ji:icle XVIII. (Ord. ~Jo. 96 56, S 2. j 21
97; Ord. No, 02 033, S 2, 8 20 02)
T. SIDEW,\LKS. Sidewalks shall be constructed in accordance
with the En 2:in eerin 2: Design Handbook and Construction Standards
city standards. Sidev,'alks shall be placed ':;ithin the right of v;ay
one (1) foot from the right of way line, unless otherwise appro';ed
by the city engineer.
C. Construction. Repair. or Alterations. All new
construction of sidewalks or repair and / or alteration of existing
sidewalks shall require a permit in accordance with Section 4 of this
Article and with Chapter 2. Article III. Section 4 Ri2:hts-of-Way
Permits.
D. Waiver. A~l1v request to waive the required installation
of s sidewalk shall be in accordance with Chapter 2. Article III.
Section 4.D.5, .^..ny person aggrie':ed by any decision of the director
of public '.vorks regarding construction of side'::alks abut'::~, .31:t6fi
person's property may appeal the decision within thirty (30) days of
the date thereof to the Planning and Development Board (PDB),
which shall hear and decide such appeal.
E. Abandonments. All requests to abandon a public or
private right-of-wav shall be conducted in accordance with Chapter
2. Aliicle II, Section 14.
F. Community Desil!n. See Section 9 of this aliicle for
additional regulations related to sidewalks.
August 7. 2007
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SITE DEVELOPMENT STANDARDS
Section 4. Streets.
Section 12. Streets. All streets and related facilities required to serve
the proposed development or subdi','ision shall be constructed by the
developer. The construction shall eonsist of, but not be limited to, street
grading, base preparation and surface course along with drainage, and shall
be in accordance with City regulations.
Before any plat or deed or instrument conveying or dedicating any street
right-of-way to the city shall be accepted by the ill eity, all roads shall be
improved ~ so as to meet the minimum requirements set forth in this
article. chapter. (Ord. No. 96 56, @ 3, 1 21 97)
A. General. Chapter 22 STREETS /..ND
SIDE'.V/..LKS
Art. 1 In General
:\rt. 2 Construction, Repair, or Alteration
Art. 3, Street and Easement Abandonment
ARTICLE 1. IN GENERAL.
1. Designation SYstem. Section 1. Street
designation system. All streets, avenues or other
thoroughfares for vehicular traffic shall be designated in
accordance with city standards. Such designation shall be
vested in the Director of Public Works or designee director
of public works who shall also maintain the City's ~
master roadway file and allocate secondary street
designations.:. at his or her discretion. (Ord. No. 02 033, S 1,
8 20 02; Ord. 05 011, ~ ~ 2, 3, 3 1 05)
2. Namin2: System. Section 1.1. Street naming
system. Street names shall be issued as per the request of
the originator of the street (or roadway) except in the case of
a section line, where roads will be given a route number in
addition additional to the assigned name 6y as determined
by either the Florida Department of Transportation or Palm
Beach County, whichever has jurisdiction of the street (or
roadway). Proposed streets which are on the same
alignment with other existing named streets, shall bear the
same name of the existing street. All street names shall
have a suffix and in no case, except as indicated in the
preceding sentence, shall the name of the proposed street (or
roadway) QLduplicate be phonetically similar to existing
street names regardless of the use of the suffix - street,
August 7, 2007
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SITE DEVELOPMENT STANDARDS
avenue, boulevard, drive, place, court, etc. The basic
naming: standards are as follows:
a. ~ Curvilinear streets shall be named on
the same basis as other streets and shall carry the
same name through their entire length.
b. B. Streets crossing Ocean A venue shall
have north and south added to their names
accordingly.
c. G. Suffixes shall be limited in use as
follows:
North-South Direction East-West Direction
Court A venue
Drive Boulevard
Lane Place
Parkway Road
Street Way
The suffixes 'Boulevard' and 'Parkway' shall be
reserved for arterials and collectors. The suffix
'Circle' is an option for either direction, however, it
should be used as the name implies, I.e., a
curvilinear roadway. The use of 'Terrace' and
'Trace' shall be reserved for minor streets, cul-de-
sacs, etc, Any other requested suffix shall be
approved by the Director of Public Works or
desi2I1ee iir~::8:- of p~~li: '~T.r8:-1~~ prior to its
inclusion into any development. (Ord. ~Jo. 05 01 ~,
H 2, 3, 3 1 05)
d. Q. STREET :!'L^...MES, Proposod streets
v.hich arc in alignment with other existing and
named streets shall bear the same name as the
existing street. "\11 othcr street names shall include a
modifier such as street, lane, avenue, boulevard,
dri'.e, place, court, eto, ::nd shztll not dc:;plicate or be
phonetically similar to existing street names
regardless of the use of the modifier.
3. Street Name Changes. Section 1. '. V unity
street name changes.
August 7. 2007
9
SITE DEVELOPMENT STANDARDS
a. Standard Street Name Chan2es. A:
Standard street name changes shall conform to the
standards and requirements for namjp.g streets as set
forth in the preceding section, and shall be permitted
only under the following circumstances:
ill h In response to a City
Commission directive, or
ill ;h To eliminate duplication or
confusion in street names, or
ill ~ To reduce confusion III
addressing.
b. Vanity Street Name Changes. Ih
Name changes which do not meet the criteria above
are considered "vanity street names" for the purposes
herein and are permitted only under the following
limited circumstances:
ill h The desired name will not
create confusion;
ill ;h The desired name does not
duplicate in whole or in substantial portion,
the name of any existing street;
ill ~ All property owners abutting
the road have signed a petition requesting
the change and a completed application has
been submitted to the Department of Public
\V orks/Engineering Division;
ill 4: The established fee that has
been established by resolution paid
($1,100.00);
ill ~ The entire length of the street
must be renamed; and
!.2l 6-: The City Commissioners
approves hm'e appro'/cd the request. fGRh
No. 05 011, SS 2, 3, 3 1 05)
August 7, 2007
10
SITE DEVELOPMENT STANDARDS
4. Standard Street Name Numberill!! / Addressing.
Section 1.3. Street numbering/addressing. ^
.i.. 1.-.
a. Uniform Addressing Procedure. Lot or
parcel addressing for individual tracts of land shall
be designated in accordance with the Citv's city's
Unifonn Addressing Procedure policy. Such
designation shall be vested in the Director of Public
Works or director of public 'o';orks or his or her
designee, who shall also maintain the city's master
roadway file.
b. Adjacent Communities, Ih The
addressing number system currently in use within
the corporate limits of the City eity shall be
maintained. For those lots or parcels located in the
neighboring local go':crnmcnt (Palm Beach County)
that are or will be annexed into the city will, if
possible, be assigned in a manner that maintains:
ill -h A logical sequence of
numbers along the street or roadway on
which the property is located, and as
established in that neighboring government.
and
ill l A consistent pattern of
separation of even and odd numbers,
c. Direction of Street. G-: The
establish.l'nent estcblishing of the exact number of a
particular lot or parcel entails the dimensions ofthe
lot in question, and its distance from the nearest land
line or street as given in the legal descripticl, :fthe
lot is on an East-West (E- W) street, it will rec ..;l\e an
E-W number (even numbers on the south side of the
street and odd numbers on the north side). Ifthe lot
is eRe located on a North-South (N-S) street it will
receivea a N-S number (even numbers on the east
side of the street and odd numbers on the west side).
(Ord. No. 05 011, ~ ~ ", 3, 3 1 05)
5. Vanitv Street Name Numbering / Addressing.
Section 1.1. Vanity Street numbering/addressing. ^'
~ )....
Street numbering and addressing for commercial and
August 7. 2007
II
SITE DEVELOPMENT STANDARDS
residential properties, shall be based on the City's €ity!s grid
system as described.
B-: Requested addresses which do not adhere to the
City's eity!s grid system are considered "vanity addresses"
for the purposes herein, are prohibited for residential uses~
and shall not be permitted for non-residential uses except
under the following circumstances:
a. +. The entity requesting the "vanity
address" is a prominent commercial entity and has a
location which IS widely recognized In the
community;
b. 2-. The requested number is not out of
sequence with any existing numbers on the same
street. (For example, the number 100 would not be
permitted on a lot which is located between two
existing lots with the addresses #500 and #550);
oS J-: Emergency Medical Services and the
U.S. Post Office would be able to locate the
property;
d. ~ An individual with the assistance of a
generally distributed local street map would be able
to locate the property without undue difficulty;
e. ~ The requested address does not
duplicate an existing address on the same street;
f. ~ The requested address would, in no
way, be injurious to or infringe upon the existing
rights of any other commercial entity in the County;
& +-: The requestor has submitted an
affidavit which acknowledges that the requested
address may result in delays in mail delivery and
service provisions;
h. & The established fee has been paid and
the requestor has submitted a complete application
to the Department of Public \7'/orks/Engineering
Division; and
August 7, 2007
12
SITE DEVELOPMENT STANDARDS
i. ~ The City Commissioners have
apprO','ed approves the request and finds ha','c made
a finding that the address request is related to a city
goal, such as economic development, which takes
precedence over the goal of maintaining the City's
~ grid system. (Ord. No. 05 011, ~ ~ 2, 3, : 1
(B.)
Section 1. Obstructing streets, prohibited. It shall be
unlav;ful for any person or the agent or agents of any person
to blockade or obstruct any street or public v;ay within the
city, so as to impede traffic or pedestrians thereon, or cause
any interference or dangerous obstacles to be placed on or
across any of the streets or public 'Nays v,ithin the city,
eJ~cept that in the Central Business District, loading zones.
dumpsters and compactors and their enclosures may be
situated in the public right of 'o':ay, (Ord. ~Jo. 97 '"'7, ~ L 7
-f-9-:7t
Section 7. Vehicles crossing curbs and parhvays. It shall
be unlav;ful for any person to push, pull, drive or cause to be
pushed, pulled or driven any wheeled or truck laying type
vehicle, con':eyance, machine, apparatus or equipment on,
Dye::- or u(,;ross, in ';;hclc or in pmt, uny curb or payemcnt
laying in or on any public stroet, excopt as pro';ided in this
section:
^ ',T chicles, as described herein, may be dri';en o','er
... .t... pa'.'ement at drive'o';oys; and
B. V chicles, ns described herein, ma)' be driven over
curbs and o':er pavement at other than drivev:ays, provided
that such curbs and pavement shall be adequately bridged
and shored with suitable v:ooden or steel stru~ ,'S-tB
protect such curbs and parkv:ays. (Ord.}~ 0, 05 011, c S 2.3,
3 1 05)
Section 9. Depositing, storing, processing material in
streets and road\vays. It shall be unlawful for any person to
deposit, process or produce any material, including but not
limited to any recreational item in or on any street or
roadv;ay or to store the same, either temporarily or
permanently thereon; except, that building materials can be
temporarily stored, processed or produced on streets or
roadv,'ays if a permit has been obtained as pro','ided in this
chaptcr, and except that temporary star"age of construction
debris may be temporarily stored on streets or roadways ir;. a
August 7. 2007
13
SITE DEVELOPMENT STANDARDS
container provided by a trash hauler for remo'.'ul by such
trash hauler, if a permit therefore has been obtained as
provided in this chapter. (Ord. No. 05 011, ~ ~ 2, 3, 3 1 05)
B. Design Standards. Section 10. Streets. Street layout
shall be coordinated with the street system of the surrounding area.
Consideration shall be given to existing and planned streets,
topo graphi cal conditions, public convemence, safety" and
relationship to the proposed use of the land to be served. The
arrangement of streets in new developments or subdivisions shall
provide for the continuation of existing streets in adjoining areas not
developed or subdivided, and shall provide for the proper projection
of streets. When a development or subdivision adjoins undeveloped
unsubdivided land, then the new street, where necessary, shall be
carried to the boundary of the tract proposed to be developed_ei'
subdivided to promote reasonable development of adjacent lands,
and provide continuity of street systems. The new development ei'
subdi'o'ision shall provide for the incorporation and compatible
development of present and future streets shown on the
thoroughfare map adopted by the City Commission.
L Right-of-Way Width. Section 2.
Minimum right of way \vidth. The City Commission shall
not aecept any stree! right-of-way dedication by plat or by
deed or other instrument unless the right-of-way width and
paving comply with the Land Development Regulations.
B. STREET RIGHT OF \V.\Y 'NIDTH. Minimum
street right-of-way width shall be as follows:
P.ight-of- \V ay \Vidth
Street Type (in feet)
Expressway 300
Major arterial 200
Arterial 120
*Collector 80
*Local with mountable curb 50
*Local with swales 60
Marginal access 40
*The right-of-way width may be reduced by up to eight (8)
feet if the provisions of Chapter 4. Article VIII. Section
3.B.Chapter 6, Art. III, Sec. 11 are met.
August 7, 2007
14
SITE DEVELOPMENT STANDARDS
All public and private streets herein shall be constructed in
conformance with the minimum standards as set forth in the
current En2:ineerin2: DesiQ:ll Handbook and Construction
Standards or latest supplement thereof.
a. Within All Residential Planned
Developments districts. F. RIGHTS OF WAY.
The minimum width of a right-of-way for a principal
street within a residential Planned Development
district in a PUD is 40 forty (10) feet. Privately
O\vned streets providing secondary vehicular
circulation internal to the development P-bIf} may be
considered for approval with rights-of-way and
pavement widths less than the requirements stateQ in
the ~ City's Land Development Regulations:
however, in no case shall health, safety, welfare, or
efficiencies of public services be jeopardized. fGffr
No. 99 17, ~ 1, 6 1599; Ord. ~o. 01 10, ~ 3,:2 6
01; Ord, "!'Jo. 05 031, S " 7 19 05; Ord. No. 05 059.
~1,10505)
h. V chicular circulation. (1) Privately owned
streets providing secondary vehicular circulation
internal to the residential Planned Development
district ~ may be considered for approval with
rights-of-way and pavement widths less than the
requirements stated in the city's Land Development
Regulations. However, in no case shall health,
safety, and / or welfare be jeopardized. /\.11 v
reduction in the width of a right-of-way and / or its
pavement shall require the approval of a waiver.
which is subiect to review and approval of the City
Engineer. A request for a waiver shall be reviewed
in accordance with Chapter 2. Article III. S 1116,
~ Roadways providing external connections to
the city's street network shall meet all requirements
contained m the city's Land Development
Regulations.
b. Within all Commercial and Industrial
districts. Section 19, Commercial and
industrial dc';elopments ,I subdi';isions. Commercial
and industrial developments or subdivisions shall
comply v-,rith all of the requirements of this
ordinance, except that all local streets shall be
August 7, 2007
15
SITE DEVELOPMENT STANDARDS
designed and constructed according to the collector
street typical section contained in the current city
standards.
2. Pavement Width. Section 3. Minimum 'o':idth
of nev: or rebuilt streets. The minimum width of paving of
all new or rebuilt streets shall be in accordance with current
city standards. (Ord. No. 05 011, ~S 2, 3, 3 1 05)
C. STREET PAVEMENT 'NIDTHS. Street pavement
\vidths shall be constructed in accordance with city
standards.
Any reduction in the width of a right-of-way and / or its
pavement shall require the approval of a waiver. which is
subiect to review and approval of the City Engineer. A
request for a waiver shall be reviewed in accordance with
Chapter 2. Article III. Section 6.
3. Blocks. Section 3. Blocks. The length,
width" and shape of blocks shall be determined by the
following '.\'ith due regard to:
~ -A: Provision of adequate building sites
suitable to the special needs of the type of planned
use contemplated.
b. B. Zoning requirements as to lot size
and dimensions.
c. r< Need for convenient access,
~
circulation, control and safety of vehicular and
pedestrian traffic.
d. ,g. Limitations and opportunities of
topography.
ill h Block lengths shall not exceed
one thousand three hundred twenty (1,3201
feet between intersecting streets except
where special topographical conditions exist.
Greater lengths may be approved by the
City Engineer city engineer.
ill b In blocks nine hundred (9001
feet in length or over, crosswalks not less
August 7, 2007
16
SITE DEVELOPMENT STANDARDS
than eight (8) feet wide may be required
between streets where deemed essential by
the Citv Enllineer city engineer to provide
circulation or access to schools, playgrounds.
shopping centers, transportation and other
community facilities. (Ord. No. 02 033. S 3,
8 '10 02)
4. Dead-end Streets. D. DL^~D E~m
STREETS. Dead-end streets shall be constructed in
accordance with the Engineering Desiw Handbook and
Construction Standards city sta.ndards.
5. Street J02S. K. STREET JOGS PROHIBITED,
Local street jogs with centerline offsets of less than eRe
hundred tv:enty five (1251 feet are prohibited.
6. Half-streets. O. HALF STREETS. Half or
partial streets are prohibited except where essential to the
reasonable development or subdivision of a tract in
conformance with the thoroughfare plan and these
regulations. In addition, satisfactory assurance for
dedication of the remaining part of the street must be
provided. Vvnenever a tract to be developed or ~mbdi\'ided
borders on an existing half or partial street, the other part of
the street may be required to be dedicated and constructed
within such tract. A proposed development or subdiyision
that adjoins or includes an existing street which does not
conform to the minimum right-of-way requirements ofthese
regulations shall dedicate right-of-way along either one or
both sides of said street so that the minimum right-of-way
requirements of these regulations can be met.
7. Mar2inal Access Streets. L. MAF \W::
.^.CCESS STREETS. Where a development or subQ~ -,ision
abuts an arterial or higher classification street and adjoining
property owners desire access other than at street
connections, a marginal access street shall be required from
an intersection to the edge of the development 6f
subdi-;ision.
8. Local Streets. M. LOC^.L STREETS. Local
streets shall be laid out so as to discourage through traffic.
2: Railroads Abuttin2 Developments. ~J.
R}~ILROADS O~~ OR ABlJTT:U-JG DEVELOPMENTS
August 7, 2007
17
SITE DEVELOPMENT STANDARDS
OR SUBDIVISIONS. When a development or subdivision
borders on or contains a railroad right-of-way, a street
approximately parallel to and on each side of such right-of-
way may be required so as to permit appropriate use of the
intervening land for park purposes in residential districts or
for commercial or for industrial purposes in appropriate
districts.
10. Thoroughfare Intersections. P.
THOROUGHF.^,RE INTERSECTIONS. Minimize the The
number of driveways and access roads which intersect
thoroughfares shall be minimized and designed tfles.e
drive'.vays and access rooos to allow for signalization.
11. Alignment. Tangent. Deflection. Radii. Pc--
ALIGNMENT, TANGENT, DEFLECTION, R.. \D II.
Streets shall be laid out to intersect as nearly as possible at
right angles. Multiple intersections involving the junction of
more than two (2) streets are prohibited. The point of
curvature of any local street shall not be closer than eBe
hundred (100j feet to any intersection. All intersections
shall be designed to provide adequate stopping and sight
distance in accordance with the current city standards.
12. Traffic Calminl! Measures. Sec. 11 6. Traffic
oalming measures.
~ W The city shall consider placement of
traffic calming measures only upon completion of an
initial traffic study. Traffic calming shall be
considered:
(1) Only on those local streets with
average daily traffic volumes greater than
500 vehicles per day; and
(2) Only when the 85th percentile speed
is greater than 30 mph for those streets
posted at 25 mph or greater than 35 mph for
those streets posted at 30 mph.
b. fBj Signing, striping and other devices
identifying traffic calming measures shall conform
to the current Manual on Uniform Traffic Control
Devices.
August 7, 2007
18
SITE DEVELOPMENT STANDARDS
13. Access. \! LOT "\CCESS. Individual lots
t. shall have access to an internal street system.
Section 1. "".ccess,
a. Point of Access. " Point of access,
.J.. Jr...
+. Along local streets, the point of access to lots
shall be at least thirty (30j feet from intersecting
right-of-way lines, providing the interior lot angle at
the intersecting lines is 900 or greater. If the interior
lot angle is less than 900, the access point distance
will increase, and be determined by the Citv
Engineer city engineer or his or her designee. On
zero lot line comer lots, access points shall be
located a minimum oft\venty fi\'e (? 5j feet from the
intersection ofthe projection of right- of-way lines to
the near edge of the driveway, Access to townhouse
clusters may be via parking lots and/or driveways
designated on the plat as access or parking tracts,
provided the length of access does not exceed 5i*:
hundred sixty (660j feet. Subdivisions shall be
designed to provide access to all lots by the use of
local streets.
2:-:- Along collector streets, the point of access to lots
shall be at least fi.:ftrE50j feet from the intersecting
right-of-way lines, incorporating the same angular
parameters noted above. Mid-block lots shall meet
access point separations in accordance with Citv eity
standards.
J-:. Along arterial streets, the point of access to lots
shall be at least one hundred tv/ent)' ( 120j feet from
the intersecting right-of-way lines, incorpor 2 the
same angular parameters noted above. It is the- mtent
to minimize the number of access points connecting
to an arterial street. However. hov.'e'o'er, if required
for access or circulation, a second access point may
be pennitted on the side of the lot adjacent to the
lanes departing the intersection. The location~ ofthe
access points shall be approved by the City En2:ineer
city engineer or his or her designee.
4: In addition to the main point of vehicular access.
a secondary point of vehicular access shall be
considered for all residential developments \vith 30
August 7, 2007
19
SITE DEVELOPMENT STANDARDS
or more dwelling units. This secondary access point
may be substituted with an emergency access point
if a secondary access point is unfeasible due to the
confi2:Ufation or remote relati onshi p of other
improved and platted lands surrounding the
development. In all circumstances. the secondary or
emergency access point shall be designed and
located away from the primary point of aecess in
case the primary point is impeded or otherwise
inaccessible.
Ne'l,' de':elopments shall include a secondary
vehicle access point, in addition to the primary
vehicle access point, from tlle service roadvlay
fronting the proposed development site, \vhen 30 or
morc dwelling units are planned. If, due to the land
configuration or remote relationship to other platted
improved lands, a secondary ':ehiclc access point is
not feasible, an emergency ':ehicle access point shall
be considered away from the primary vehicle access
point to allow for emergency access to the dv:elling
units in thc event the primary vehicle access point is
not accessible.
b. Drivewav Spacin2. B. DR..T\TEVl.\Y
SPACING. On all streets, the minimum Minimum
spaeing between driveway centerlines on 0.11 streets
shall be in accordance with City eity standards. If
the street is under the jurisdiction of another agency,
spacing shall be in accordance with Palm Beach
County sta.."1dards for county roads or FDOT
standards for state roads, whichever is greater.
S Street Connections. C. STREET
CONNECTIONS.
ill 1. Local streets to collectors.
Local street connections to collector streets
shall be a minimum of six hundred sixty
E6601 feet apart.
ill 2. Collector streets to arterials.
Collector street connections to arterial streets
shall be a minimum of onc thousand three
hundred t'l,'enty (1,3201 feet apart.
August 7, 2007
20
SITE DEVELOPMENT STANDARDS
d. Double Fronta2e Lots. ---I*
DOUBLE FRONTl.GE LOTS, Double frontage
lots adjacent to a collector or aIierial street shall
front on a local street. The rear of the lot shall abut
the collector or arterial street and be buffered as
required by these Land Development Regulations.
(Ord. ~Jo. 96 56, ~ 1, 1 21 97; Ord. ~;o. 0'" 033, ~~
3,1,82002)
e. Limited Access Easement. UT
"1' .
LllvlITED ,\.CCESS EASEMENTS. Limited access
easements shall be provided along collector and
arterial roads.
14. Cross Access Roads. X. CROSS .^.CCESS
ROAD. Provide cross Cross access roads or drive aisles
shall be provided between commercial sites wherever
practical to minimize trips on nearby thoroughfares,
15. Median Strips. Section 15. Mcdian strips
and entrance'Nays, .\.. MEDL'\NS. Medians that are part
of a dedicated or deeded right-of-way may not be utilized
for any purpose other than by the City eity-or a public utility.
If a developer desires to beautify a median III a
development. the developer may subdi';ision, he or she may
do so by placing grass and shrubs of small root structure
within the medians under the right-of-way permit issued by
the City En2:ineer city engineer,
16. Entrances to Developments. B. DEVELOPMENT
E~JTP~^JI.JCE\V,^.YS, Subdi'.'ision Unless approved bv the
City Engineer. entrancewavs consistin!! of walls. fences.
Q:ates. rock piles or the like are not permitted within the
median strip or other areas in a dedicated or deeded . t -0 f-
~ \V alls, fences, gates, rock piles, or the like at ;~
entrancev;ays are not permitted \i'ithin the median strip or
other areas III a dedicated or deeded right of \\'[1)'.
Decorative entranceways must be constructed upon plots of
land adjacent to a right-of-way in compliance with the
zoning, building.> and sign codes an.d must not constitute a
traffic hazard. A guardhouse located so as not to create a
traffic hazard may be constructed at the entrance to a
development having private streets. (Ord. ~Jo. 0'" 033. ~ S 3,
1, 8 20 02)
August 7. 2007
21
SITE DEVELOPMENT STANDARDS
17. Collector Road Dedication. U.
COLLECTOR RO.^,D DEDIC^,TION. Collector roads
within developments or subdivisions shall be dedicated as
public streets ri2:hts-of-wav unless otherwise approved by
the City Engineer.
18. Visual Obstructions of Intersections. -&
VISUAL OBSTRUCTIONS. No fence, SIgn, planting,
plar.ning, hedge, shrubbery, wall, or other visual obstruction
shall be created or maintained with a height between greater
tfttm two (2) feet - six (6) inches and eight (8) feet above the
street level, within 25 feet of the intersection of the right-of-
way lines of two (2) streets, in any zone, except that open
chain-link type fences may be a maximum of four (4) feet
and kept visually clear (see Chapter 3. Article II. Section 6).
C. Ri2ht-of-Wav Improvement & Construction Standards.
All improvements to rights-of-way including but not limited
to the design of street grades. shoulders. swale and swale areas.
traffic control devices. street markers. materials used for surfaces
and sub grades. construction within muck or clay. and permanent
reference monuments (PRM) or permanent control points (PCP)
shall be constructed in accordanee with the Engineering Design
Handbook and Construction Standards or latest supplement thereof.
E. COl'JSTRUCTION IN MUCK OR CL\ Y "'\.R.E~\S._ \\'hen
streets or alleys are to be oonstructed in muclc area, the muck or peat
shall be completely removed from the centerline (10) feet beyond
the edge of puyement on each side. '.\'hen gumbo or other plastic
clays are encountered, they shall be remoyed within the roadv.'ay
area one foot below the sub grade extending horizontally to the
outside edge of the shoulder area. The design of streets proposed in
excessive muclc areas shall be considered on an indi'.'idual basis.
F. MATERL^..LS. Streets shall include a subgrnde, base and
wearing surface in accordance v:ith current city standards. Local
streets shall be paved 'Nith one and one half (1 1/2) inches of Type
S II or S III asphaltic concrete surface oourse placed in tv:o lifts on
an acceptable base '.':ith a stabilized subgrade producing a fifty (50)
p.s.i. Florida bearing '.'alue. .^Jl other streets ofhighcr classification
shall be payed with one and three quarters (1 3/1) inches of Type S
II or S III asphaltic concrete surface course placed in t'NO lifts on an
acceptable base 'o'lith a stabilized sub grade producing a seventy five
(75) p.s.i. Florida bearing '.'alue. .^..cceptable base material shall be
limerock or approycd local shell having a tv.'clve inch compacted
thickness or the equi'.'alent of sand asphalt plant mix meeting state
August 7, 2007
22
SITE DEVELOPMENT STANDARDS
standards. An alternate of Type I asphaltic concrcte one and one
half (1 1/2) inches thick may be used on all streets of higher
classification.
G. "\LTER1'L^...TE TYPES OF P.^.VEMENT, B/.I.sE .^.ND
SUB GRADE. "^Jtemate types of pa':ement, base and subgrade
which, in the opinion of the city engineer, arc equal or supelior to
those specified may be appro';ed. "\pplication for such appro'.'al
shall be accompanied by v:ritten data, calculations and analyses
which sho'o'.', by accepted engineering principles, that the alternate
types are equal or superior to those specified.
H. STABILIZED SHOULDERS. Stabilized shoulders eight (8)
feet 'o'.'ide shall be proyided for distress lanes unless paved lanes are
proyided. The shouldor shall consist of a six. inch layer of soil
haying a minimum of fifty (50) p.sj, Florida bearing value for local
streets and se':enty five (75) p.s.1. for strcets of higher
classification. \''herc sod is desired, it shall be installed prior to
acceptance of the subdi':ision. As an altcrnati'.'e, six (6) inches of
stabilization may be left four (1) inches belm~; finished grade, :!'Jo
timc extensions will be granted on the basis of incomplete stabilized
shoulders.
T STREET GRADES. Street grades shall be determined in
L. relation to the drainage installations for the subdi';ision. Street
grades shall not ex coed tv:o and one half percent C' ~~%) unless
adequate protection for erosion is pro':ided. Sv:ale section grades
shall not be less than thirty n\'o hundredths perccnt (0.3')%) and
guttered section grades shall not be less than tv:ent)' four hundredths
percent (0.21%) unless other,\'ise approved by the Cit" En:rineer
city engineer. Road drainage shall be sho'N!: 8:1 devel::riJr.:lent plans
by direction, pcrcent of fall and v:ith a centerline distance betwcen
control points.
J. SWALE /I..ND S\V.\LE GR}~DES. Sv;ale grades ',),'it1.~
right of ',':ay shall comply '.vith current city standards including, but
not limited to, the recreation and parks department policy and
procedure manual. Runoff may be accumulated and carried in
s'.yales or guttered sections in the right of v.'ay along streets in
accordance v,'ith the maximum flood lines shown in the CU:Tent city
standards. Water in excess of these quantities shall not be carried in
the street s'.mle or gutter but shall be diverted into stonl1 facilities.
Section 13. Street markers. Street mm-kers shall be provided Jt
each intersection in the type, size~ and location required by CUlTcnt
city standards. Street name signs shall cmT)' the street name on the
appro';ed subdi';ision documents.
August 7, 2007
J"'I
-,)
SITE DEVELOPMENT STANDARDS
S. STREET :M...\R...T(ERS. One stroot marker as prescribed by
current city standards shall be provided at each intersection eight (8)
feet from the edge of pavement on a radial line that bisects the
intersection radius curve.
Section 16. Traffic control dcvices. The dev:eloper shall install
traffic control devices on roads '.vithin and interfacing with the
development_or subdivision. \'\'hen required, the developer shall
conduct a traffic impact analysis in accordance v/ith the eoncurrency
requirements of Palm Beach County Traffic Engineering Division
and these regulations and any other requirements determined
necessary by the city engineer, \vho shall determine the traffic
oontrol requirements. (Ord. No. 02 033, H 3, 1, 8 20 02)
Section 17. Traffic control devices. The design of traffic
control de'/ices shall be in accordance ...:ith the manual for uniform
traffic control devioes.
Section 18. Monuments. The design of permanent reference
monuments, "P.R.M.'S" and permanent control points, "P.C.P.'S"
shall be as prescribed by Chapter 177, Florida Statutes, as amended.
',l,'here such monuments oocur v:ithin street pavement areas, they
shall be installed in a typical v:atcr ':alve co':er, as prescribed in the
current city standards.
D. Construction. Repair. or Alterations. ARTICLE II.
CONSTRUCTION, REP...\IR OR ALTER...\TION
1. Street Access Permit. Section 1.
Standards, permit required. All work performed in public or
private rights-of-way shall conform with the current
Department of Public 'Xl orks, Engineering Di':ision's
Engineering Design Criteria Handbook and Construction
Standards Handbook Manual. Except as provided herein,
any person desiring to perform or have performed any of the
activities aefs covered by this article chapter wherein a
permit is required shall secure such a permit in accordance
with the rules and regulations set forth in Chapter 2. Article
III. Section 4.A this chapter. (Ord. No. 02 033, ~ 1, 8 20
02; Ord. No. 05 011, H2, 3, 3 1 05)
2. Work within Ri2ht-of-Wav Permit. Section 7.
V>lork within rights of way. A. Permit required; scope.
No person shall begin to construct, reconstruct, repair, alter
or grade in or upon any area of public or private rights-of-
August 7, 2007
24
SITE DEVELOPMENT STANDARDS
way in the city without first obtaining a permit as provided
in Chapter 2. Article III. Section 4.B. this 8cction. The
permit shall entitle the applicant to v:orlc in a maximum of
one thousand six hundred (1,600) linear feet of right of ',';a)'.
.\ separate permit must be obtained for each additional one
thousand six hundred (1,600) linear feet of 'Nork. Where
\\'ork is continuous, restoration must be completed on the
first permit before a third permit may be i~sued. ;\.t no time
shall more than tv;o (2) pennits be issued for one location,
For projects that consist of directional bore conduits only,
the City Engineer city engineer, or his or her designee, may
approve a permit exceeding a total length of three thousand
two hundred (3,200) lineallinoar feet as one permit ofv:ork.
The permit shall be in the custody of the foreman or his or
her designated representative at the ,york site.
3. Street Opening Permit. "^~RTICLE III,
STREET OPENINGS
Section 1. Permit required; compliance '.vith chapter.
Any person desiring to plo\v, dig, scrape orin any way make
or have made any hole, pit, ditch or excavation in or upon
any street, alley, roadway or public land shall proceed with
such work only after obtaining a permit therefore and in
compliance with all regulations contained in or promulgated
under this article chapter including the ~ Department of
Public '''1./ orb, Engineering Division' s En2:ineering Design
Criteria and Standards Handbook and Constructi on
Standards It shall be conducted in accordance with Chapter
2. Article III. Section 4.C. (Ord. No. 05 011, ~S 2, 3, 3 1
~
4. Alterations to Medians. Y. "^~ TER. ^, TIO:!'JS
TO MEDL^J'JS. 1. Whenever alterations of .: ".1ians
are deemed necessary by the City Commission'Jr the
promotion and protection of the health, safety and general
welfare of the community, the costs for such alterations
shall be borne by the developers or property owners of such
land development projects.
5. Nuisance Abatement. Section 20. Nuisance
abatement. Applicant for clearing and grubbing permit and /
or land development permit shall desclibe in wliting hO\v
blowing sand, dust and other airborne matter will be
controlled during cleming, grading and filling and until such
time as pennanent b'Tound cover is installed.
August 7.. 2007
,-
-)
SITE DEVELOPMENT STANDARDS
E. Abandonment. All requests to abandon a public or
private right-of-way shall be conducted in accordance with Chapter
2. Article II. Section 14.
ARTICLE III. IDENTIFICATION OF REQUIRED
IMPROVEMENTS Scction 1. Alleys. /Jleys arc roquired along
rcar lot lines of commercial subdi':isions and are permitted in
industrial subdivisions.
Section 2. l..Jlcys. Alleys shall be paved eighteen (18) feet ',','ide
in a minimum t'.venty foot right of way for oommercial and
industrial use and shall have appropriate radii for the use intended.
..^Jleys shall have im'erted crowns with three eighths (3/8) inch per
foot traversed slope. The alley grade shall not exceed two and four
tenths percent (2.10%) or be less than forty hundredths per cent
(0.10%) unless othef\"\'iso approved by the city engineer. ..^Jley
intersections and sharp changes in alignment shall be avoidod and
dead end alleys are prohibited. (Ord. No. 02 033, S 3, 1, 8 20 02;
Ord. No. 03 018, ~~ 1 3, 6 3 03)
Section 5. Bridges & Culverts. Section 2. Bridges and culverts.
Bridges or culverts shall be provided as necessary to facilitate the proposed
street system whenever a development subdivision is traversed by or
contains canals, watercourses, lakes, streams, waterways or channels.
Bridges or culverts are subject to approval by agencies having jurisdiction.
Section 1. Bridges. Bridges shall be designed in general accord with
current Florida Department of Transportation practices and shall include
planning for utility installation. They shall be reinforced ooncrete or, upon
request and approval, other lo'l,' maintenance materials. Bridgcs shall have
a clear road\vay'::idth between curbs two (2) feet in excess of the pm'ement
width in each direction and shaH pro,..ide four foot '.vide sidewalks on cach
side. ..^Jl bridge structures shall be designed for H 20 S 16 11 loading,
incorporating adequate erosion protcction.
Section 6. Draina2e and Stormwater / Wastewater Management.
Section 5 1. Drainage.
A. Drainage.
1. Applicabilitv. An adequate storm, surface and
ground water drainage system, including necessary ditches,
canals, swales, percolation areas, detention ponds, storm
sewers, exfiltration trenches, drain inlets, manholes,
August 7, 2007
26
SITE DEVELOPMENT STANDARDS
headwalls, endwalls, culverts, bridges and other
appurtenances shall be required in all subdivisions.
2. Minimum Threshold for Drainage Plan.
Developers. contractors. and owners of all new
residential developments. including additions. pools. patios.
drivewavs. decks or similar structures. on existin2: properties
that decrease the pern1eable land area in excess of 800
square feet on any parcel shall provide a professionally
prepared draina!!e plan clearly indicating compliance \vith
this division. Upon completion of the improvements. a
certification from a Florida-licensed engineer shall be
submitted to the inspector prior to the issuance of any
certificate of occupancv. Any development according to this
paragraph that is part of an overall master stonnwater plan
may have the provisions of this paragraph waived at the sole
discretion of the City En2:ineer or desi Iffiee.
3. Design Standards, Section 5. Drainage and
storm ':Iater treatment. ^ DRAIN.\GE. Pro':ide
J. 1...
comprehensiye storn1 drainage facili ti es. Submit
construction Construction plans and certified drainage
design data includes but is not limited to the ',':hich includes,
but is not limited-ffi; method of control of stann water and
groundwater; drainage plan; existing water elevations;
recurring high water elevations; proposed design water
elevations; drainage structures; canals; ditches; and any
other pertinent information pertaining to the system.
Provide for drainage of lots, streets, roads and other public
areas including surface waters which drain into or through
the property. The drainage design must provide adequate
surface water drainage of naturally occurring or existing
adjacent contributory areas, All drainage areas shall be
designed in accordance with the En2:ineerinc ~
Handbook and Construction Standards or latest SUPl:: c:ment
thereof.
1. Design Criteria. a. Design usmg
acceptable enf,rineering principles.
b. Protect all future buildings fi.om a one in one
hundred (100) year stOD11.
c. Provide South Florida Water Management Distlict
(SFVlMD) approval.
August 7, 2007
27
SITE DEVELOPMENT STANDARDS
d. Provide fDr maintenancc of groundwatC1 levels to
prevent ovcr drainage for the intended land use.
e. Design for rainstorms of maximum intensity
predicted for the Palm Beach County area at three year
intervals according to current SF\VMD charts and data.
f. Design for long life, lov: maintenance cost and ease
of maintenance.
g. Design so that the hydraulic gradient is not higher
than grate elevations of any inlet in the system.
h. Slope pipe and channel structures to minimize
sediment.
1. Use runoff coefficients applicable after eomplete
de':elopment has occurred.
2. Components.
a. 11inimum pipe size is fifteen (15) inches in diameter.
b. Distanoe bet\\'een ternlinating or intermediate
structures shall not exceed those required by state standards
for the construction of maintenance inlets or manholes.
c. Pipe shall meet .^..STM, .^....^"SHTO and current
Department of Transportation specifications. Concrete pipe
shall ha'le gasketed joints, meeting the requirements of
.^...... '\.SHTO.
d. Metal pipe used beneath pavement or parallel 'Nithin
the right of way shall proT:ide a joint free installation.
'.l,'here joint free installations are not fcasible pipe shall be
jointed '.vith a twelvel:! inch ",:ide band hm'ing a mastic or
neoprene gasket pro'liding a v/atertightjoint. Other jointing
techniques meeting or exceeding these requirements may be
used if appro'led by the city engineer.
e. .^Jternate types of pipe material may be considered
for storm sewer systems T.\'ithin the right of way, including
high density, corrugated polyethylene pipe (double v:all)
(HDPE), co':ered by and conforming to current .^..STM,
l....ASHTO or ANSI standard specifications for materials and
fabIication of barrel and joints, and shall meet current
FDOT standard spocifications and policies applicable to the
August 7, 2007
28
SITE DEVELOPMENT STANDARDS
intended use. The use of this alternatc ':.'ill require vI'ritten
approval from the city enginecr.
f. Pipc shall be fitted \yith headv:alls, end\\'alls. inlets
and other appropriate structures.
IT Catchbasins and manhole co';ers shall be bicycle
o'
~
3. Dedications. Where additional ditches and canals
are required to accommodate contributory surface waters,
light-of-way shall be dedicated for future needs. Exception:
An exception exists where a developer may excavate or
open sufficient capacity to provide for existing drainage
needs whenever the developed or undeveloped status of
adjacent areas so warrants, subject to approval by the City
En2:ineer city engineer.
1. Localized Impro';ements. Developers, contractors
and ov:ners of all ne,,\, residential dcyelopments, including
additions, pools, patios, dli':c'Nays, decks or similar
structures, on existing properties that dccrease the
permeable land urea in excess of 800 square feet on any
parcel shall proyide a professionally prepared drainage plan
clearly indicating compliance with this section. Cpon
completion of the improvements, a certification from a
Florida licenses cngineer shall be submitted to the inspector
prior to the issuance of any certificate of occupancy.
4. Drainage Easement. B. DR.^J..IN.^,GE
EASEMENTS, Drainage easements shall be provided
where necessary at a width adequate to accommodate the
drainage facilities in accordance with the En2:j1leellng
DesiQJl Handbook and Construction Standards. ! ~ilitv
easements and draina2:e easements shall be separate ..mless
otherwise approved bv the Director of Utilities and the Citv
Engineer. Where easement crossinQ:S occur. drainage
easements shall take precedent. .^, minimum v;idth of
tv:elve (12) feet shall be provided for underground storm
draina;e installations. Vl'"here can al s or ditches
are permitted, the width shall be adequate to accommodate
drainage plus t\ycnty (20) feet on onc side for maintcnancc
purposes. V''here the v;idth of canals or ditches exceeds
sixty (60) feet, they shall be accessible to and placed under
the control of the drainage agency haying jurisdiction.
Drainage easements shall be provided to facilitate rcmo';al
of surface 'o';aters fi'om contributory areas. \\110n a or
August 7, 2007
29
SITE DEVELOPMENT STANDARDS
subdivision is trm'ersed by or creates canals, water-courses,
lakes, streams, drainagc 'Nays or channels, a drainage
casement or right of way shall be provided conforming
substantially ?:ith the lines of such watef\vay and of such
width and/or construction as '",ill be adequate fDr the
purposc.
Section 2. Eascments or rights of 'Nay. Pro':ide A
storm '.vater easement or a drainage right of v:ay
conform~ing substantially to the lines ofwatcrcourse~ and of
such further \vidth or construction, or both, as 'l:il1 be
adequate for the purpose. Additional right of v/ay may be
required '.vhcre necessary for maintenance, safety, and
con'.'emcnce.
B. Stormwater Mana2ement. 9. Stormv:ater system.
When approved positive drainage is not available, on-site
containment of storm water run-off shall be provided by the
developer. Details of the on-site system shall be approved by the
City Engineer city enginoer.
1. Applicabilitv. Section 5 2. Storm water- treatment.
Storm water shall be treated in the development subdivision
by providing on-site percolation and/or detention or any
appropriate treatment technique acceptable to the South
Florida Water Management District (SFWMD).
2. Design Standards. B. STORJ\1 '.l/.^~TER
TREA TMENT. Rainfall runoff, surfaee waters" and
groundwaters shall be managed In developments
subdivisions to optimize water quality and maximize
percolation and detention to promote the re-use of this
resource. All storm water / wastewater areas shall be
designed in accordance with the Engineering Design
Handbook and Construction Standards or latest supplement
thereof. However. pervious areas shall be sodded and
irrillated unless other landscapin2: is approved by the
Director of Planning & Zoning. The treatment shall be
acceptable to the SFV-lMD. Storm \Vater Management shall
be governed by the appropriate drainage agency district.
1. Design Criteria.
a. Size to accommodate at least a one ill hour, thrcc
year storm or to retain the first inch of runoff, '::hichcver is
greater.
August 7, 2007
30
SITE DEVELOPMENT STANDARDS
b. Proyide detention for at lcast the first inch ofrainfaIl
in sv;ales, retcntion areas or other approved facilities.
c. Pervious areas shall be sodded and irrigated unless
other landscaping IS approved by the director of
development.
d. Route runoff from roads, parking lots, roofs and
other imper;ious surfaces o':er areas vo'here percolation is
accomplished prior to introduction into any receiT.'ing
facility. Runoff carried directly into the closed stonn sewer
system must be discharged to percolation area.s prior to
conveyance to off site receiying waters.
2. Components.
a. ~1aximum runoff distance over impervious surfaces
before diversion to percolation areas is fifty (50) feet
excluding roofs, sports fields, road,yay gutters" and stonn
sev:ers.
b. Temporary ponding shall not last more than cight (8)
~
c. S'.T.'ales may be substituted for storm se'Ners to
com'ey and collect surfacc '.yaters. Minimum and maximum
sVo'ale grades shall be desi!med in accordance ,!"ith city
standards. Maximum s'.T:ale grade is limited to that grade
v,'hich v.'ill produce v;ater 'o'elocities beloT,': the threshold of
erosion. Typical s,"\'ale sections shall follo',': city standards,
d. \Vatermanagement tracts shall include a tTV\'C:~~Y foot
(20) foot ',':ide maintenance easement with a 1> . ffiiffi
side slope of eight to one (8: 1) to the v;atcr level. 3ffife1-
elC"\'ation. MQ.)~imum slope from the water Ie-vel control
ek.'ation to a point t',':o feet bclov: the control ek,'ation
shall be four to one (1: 1 ). Maximum slope belov.' this point
shall be in accordance 'Nith city stonnv.'ater retention criteria
and standards.
3. Dedications. Major treatment facilities such as
s'.:vales, lakes, canals, and other areas used for stoIDlwater
management prior to discharge from development shall be
placed in water management tracts shown on the plat and
dedicated to the entity responsible for their maintenance.
August 7, 2007
31
SITE DEVELOPMENT STANDARDS
1. ~^..1ternate treatments. /..1ternate treatment methods
or facilities~ v:hich in the opinion of the city enginecr are
equal or superior to the above requirements" may be
approved. /...pplications for such appro':als shall be
accompanied by written data, calculations and analyses
which shoT;:, by accepted engineering principles, that the
alternate proposal is equal or supelior to that requircd.
/..11 major treatment facilities such as swales, lakes, canals,
and other detention areas used for storm '.vater management
prior to discharge from development shall be placed in water
management tracts shO'.vn on the plat and dedicated to the
entity responsible for their maintenance. All water
management tracts shall includc wherc necessary, a t\venty
~ foot v:ide maintenance berm, with a side slope not
steeper than eight to one (8: 1) to the water control elevation
and four to one (1: 1) to two (2) feet below the water oontrol
elevation.
/..1ternate treatment methods or facilities which in the
opinion of the city engineer are equal or superior to the
abo':e requirements maybe approved. (Ord. No. 96 56, ~ 5,
1 21 97; Ord. No. 02 033, ~~ 3, 1, 8 20 02)
Section 7. Bicvcle / Pedestrian Paths. Section 12.
Bicycle/pedestrian paths. Bicycle/pedestrian paths shall be a minimum of
eight (8) feet in width wiee. In driveway and commercial areas, the surface,
base and subgrade requirements of Chapter 4. Article VIII. Section 4.C.2
~\rticle IV, Section 10, subsection F shall be met. In other areas, one .Ll.2.:
inch Type II asphaltic concrete on a four-inch thick compacted base of
locally approved limerock or shell shall be used. Vlhen bicycle/pedestrian
paths are not located within road rights-of-way, the base shall extend six (6)
inches from each side of the surface and muck shall be completely removed
below the base. Three-quarter (3/4) inch thick Type I asphaltic concrete
may also be used. The cross slope shall be one-quarter (1/4) inch per foot.
(Rcvised 1 26 95)
Section 8. Canals and Waterwavs. .^...RTICLE VII.
SUBDIVISIONS CONT/...INING , I i\DJOINI}~G 'NATER...cRONT
PROPERTY Section 1. General design. Vvoen a developer designs a
development or subdivision containing / adjoining waterfront property
either existing or proposed" such as canals, water courses, lakes, streams,
drainage ways or channels, such development or subdi';ision shall comply
and conform to the requirements of this aIiicle and this chapter.
August 7, 2007
32
SITE DEVELOPMENT STANDARDS
A. Design. Section "'I Design. Wbere canals.
.). watercourses, lakes, streams, drainage ways or channels are adjacent
to or exist upon the property to be developed, they shall retain
natural characteristics or design and protect waterways so as to not
present a hazard to life and safety, Access waterways proposed in
conjunction with a development or subdi'.-ision shall have a
minimum water depth of six (6) feet for a continuous bottom width
of twenty (201 feet. Where seawalls, bulkheads or retaining walls
are not required, the design shall incorporate a minimum of a four to
one (4: 1) slope from existing ground to a depth of six (6) feet.
B. Dedications. C. DEDIC\ nON OF RIGHTS OF \VA y,
Prior to the construction or alteration of watercourses as prescribed
in paragraphs A and B of this section, right~-of-way or easements
required for such work must be appropriately dedicated. \Vhere
such construction or alteration affects a govel11mental agency, the
dedication, deed" or easement shall be to such agency. (Ord, ;--Jo,
02 033, S 2, 8 "0 02)
Section 6. Dedication. ^ DR}~Il',T/\.GE L^>-SEMENTS.
.J. .... Where, in the opinion of the City En2:ineer city engineer, public
rights for drainage purposes are necessary, an easement shall be
dedicated to the city. This dedication shall be in conformance with
Chapter 4. Article VIII. Section 7 .A.3 .a.
L "Taterwavs. B. 'HATER\VA YS. Waterways,
except for public drainage easements, shall be dedicated to a
property owners' association or reserved for the use of the
residents of a development or subdi'.-ision when 4e
dC':clopment or subdivision is developed as a condominium
or cooperative development as defined by Florida Law, hl
lieu of the foregoing, waterways may be dedicated to a
legally constituted drainage a2:encv district.
2. Maintenance. C. J\L\Il',TTEN.\NCE. Pc petual
maintenance of rights-of-way or easements for canals,
watercourses, lakes, streams, channels or other \vater
management areas shall be dedicated to a property owners'
association unless the right-of-way or easement is public. In
those cases maintenance may be dedicated to the city for the
limited purpose of providing Immmum drainage as
determined by the City Enllineer. city engineer. (Ord. ;-;0.
Q'" Q"'I"'I S' g 'G Q'1
_ ,).), -, - -
3. Exceptions. Section 7. Exceptions. This article
shall not apply either to drainage easements containing
August 7, 2007
"''''I
-=u
SITE DEVELOPMENT STANDARDS
subsurface drainage systems or to the operation or activities
of a governmental water control district agency.
C. Construction. Repair. or Alterations. Section 1.
Construction and permitting. ^ PLANS. No person, firm,
.LJ... corporation, or any other association shall alter, reroute, deepen,
widen, change, or construct any waterway without first submitting
construction plans and an application for such work to the eity
engineer City Engineer for a dredge, fill" or excavation permit in
accordance with Chapter 2. Article III. Section 5. Prior to the
issuance of such a permit, the plans shall be approved by the City
Engineer city engineer.
B. /,.GENCY APPROV/,.LS. Where the dredge, fill, or
excavation affects public propeIiy or sovereIgn land, the
construction plans shall, prior to issuance of permit, be approved by
the governing agencies having control over public property or
sovereign lands such as the South Florida Water Management
District (SFWMD), Trustees of Internal Improvement Fund, U.S.
Army Corps of Engineers, Department of Environmental Protection,
Lake Worth Drainage District (LWDD), or any other public agency
having jurisdiction in such matters.
Section 9. Communitv Deshm.
A. General.
1: Purpose and Intent. The purpose of this section is
to promote harmony with nature and a pleasant and
comprehensible cohesiveness among development within
the City. Through enforcement ofthe Community Desi2:ll.
the local elected officials shall determine the basic aesthetic
character to be achieved in the development of the
community.
2. Administration. The Director of PI annin 2: and
Zoning shall coordinate. interpret. and administer this
section.
3. Waiver. Any deviation or variation :from the
regulations of this section requires the approval of a
Community Design Appeal (CDP A) in accordance with
Chapter 2. Article II. Section 9.
August 7, 2007
34
SITE DEVELOPMENT STANDARDS
B. Sidewalks. (1) Side\\'alks and lighting. (a) All ne~~\'
construction in the MU H District shull pro':ide ne'..... sidewalks. The
following rewlations shall apply to sidewalks:
1. "Urban Mixed Use" Districts. The following
rewlations shall apply to sidewalks in the Mixed Use-Low
Intensity L Mixed Use-Low Intensitv 2. Mixed Use-Low
Intensity 3. and Mixed Use-High Intensity districts:
a. Materials. te) Sidewalks and lighting
shall, where practical, be Holland-Stone pavers,
red/charcoal color mix 2 by Paver Systems, Inc., or
equal, laid in a 4 S heni.ngbone pattern to continue
the consistent with the current design elements in
place along Federal Highway.
b. Design. c, Pedestrian
circulation. (1) Pedestrian circulation should be
carefully planned to prevent pedestrian use of
vehicular ways and parking spaces.
~ In all cases, pedestrian access shall be
provided to public walkways.
2. .Mixed U se- High Intensitv (MU-H) District.
Sidewalks constructed along arterial roadways shall
be a minimum often (10) feet wide, measured from the reaf
back of the curb.
3. Mixed Use Developments. (1) Sidewalks. (a)
Sidewalk accents via pavers or stamped colored concrete
shall be utilized in all central pedestrian ways of mixed-use
development areas erHy.
S:\Planning\Zoning Code Update\LDR Rewnte\Part ill\Chapters\Chapter 4 Site Development Standards\FinahAnicle Vlll Utility and Infrastructure
Standards. doc
August 7. 2007
35
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
request approval for more than one MVU within the allotted MVU operating area. Another
change was increasing the width of the MVU. It was clarified these provisions only applied
to mobile vending units on public property and rights-of-way. Those proposed for private
property were not restricted to MVU size regulations. Mr. Rumpf explained the changes
were underlined. One concern from an operator was about location of an MVU being
situated close to an establishment selling a similar product or service.
Ms. Jaskiewicz thought the Ordinance would have negative impact. She explained the City
had many businesses paying taxes and thought it was not equitable for a similar operator
to move in with a mobile vendor cart. She thought investigating how other communities
handled the matter would be appropriate and advised she was not in favor of the measure.
Motion
Mr. Casaine moved to have the City staff express to the Commission the boards desire to
have a joint meeting or workshop between the CRA, the Planning and Development Board,
to go over this item in fine detail and come up with a product that would suffice.
Mr. Greene explained staff had been directed by the City Commission to draft an
Ordinance.
Ms. Jaskiewicz seconded the motion.
Vote
A vote was taken and the motion passed 6-1. (Mr. B/ehar dissenting.)
7. New Business
Items 7.A.1. and 7.A.2. was addressed earlier in the meeting.
Item 7.B.1. was addressed earlier in the meeting.
C: Land Development Regulation Rewrite -
Group 3
Code Review
1. PROJECT: Land Development Regulations (LOR) Rewrite -
Group 3 (CDRV 07-004)
AGENT: City-initiated
DESCRIPTION: Group 3 deliverable, pursuant to the LDR Rewrite
Work Schedule, including: Article 5. Minimum Off-
10
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
Street, Parking Requirements, Article 6. Parking Lot,
Vehicular Use Areas, and Loading Standards, Article
7. Exterior Lighting Standards, and Article 8. Utility
and Infrastructure Design Standards.
These proposed sections will ultimately replace and
enhance portions of the current LDR Part III, Chapter 2.
Zoning, Sections 5, 6, 7, and 11; Chapter 2.5 Planned
Unit Developments, Section 9; Chapter 4 Site Plan
Review; Chapter 6 Required Improvements, Articles I,
III, IV, and VII; Chapter 9 Community Design Plan,
Section 10; Chapter 20 Buildings, Housing, and
Construction Regulations, Articles VIII; Chapter 22
Streets and Sidewalks, Article I; and Chapter 23 Parking
Lots, Articles I, II, and III.
Chair Wische presented the rewrite.
Mr. Rumpf reviewed the changes in Articles VI, VII, and VIII. He explained changes were
made to Article II pertaining to lighting to meet safety objectives. Regulations were
proposed to set maximum foot candles and illumination levels. Photometric plans were
now being required to be submitted along with site plans and there would be an appeal
process; utility and infrastructure design standards, handicapped provisions were changed
in reference to State Code. There were updated parking provisions in the rewrite. There
were changes in the payment in lieu of parking, which was a system which accounted for
the current costs of providing parking. Exceptions to parking had provisions added. On
street parking had changes made to it.
Mr. Rumpf explained many lesser significant standards were incorporated in the currently
existing engineering design handbook. This allowed for a consistent waiver process for
staff and allows flexibility and the application of a variance process. Mr. Rumpf explained a
community design section were being created for each section.
Mr. Casaine announced the changes were more user friendly.
The following questions and answers were received in response to the rewrite:
>- What methodology or standard was used for guest parking?
The 2002 American Planning Association for parking standards. Staff also investigated
communities referenced in the publication to determine comparables.
11
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
y Regarding parking garages, liner requirements and liner depths designated to be
within zoning districts - were the platted lot sizes considered? Noting that parking
garages were usually on a grid basis, were any test fittings conducted?
Mr. Rumpf responded those issues were already included in existing text within the mixed
use district.
y Is there any methodology to keep the open space and land non-dedicated to
parking and still accommodate the parking needs.
Mr. Rumpf agreed and explained they have a safeguard to set maximum percents over the
standard parking requirements and in some instances that could help. He explained that
was a topic of significant discussion on the staff level. Other than having impervious or
grass parking since the peak is only used for a certain amount of time per week or reduce
down the requirement and set the maximum at that. Some places have out-parcels with
shared parking. Mr. Rumpf explained they could use grass parking.
Eric Johnson, Planner, explained even if they reduced the parking requirements, the big
box establishments, such as the mall, provide the parking they want based on their needs.
He explained that was why they wanted to institute the maximum.
y How is temporary parking being addressed?
Mr. Rumpf explained there were no provisions for temporary parking lots and they had
been working through those issues on a case by case basis. He thought they should be
looking and planning for that particular issue especially in reference to the marina project.
He acknowledged there were underutilized parking lots nearby the marina. It was thought
there was the potential to accommodate that need in the marina development and they
probably could work out agreements with local churches or other establishments. There
was the potential for doing something like that and negotiate for some accommodation. It
was noted most retailers require on street parking. Publix is not doing real well because of
that.
Motion
Mr. Casaine moved the Group III deliverables and the proposals adjacent to it be accepted
with the recommendations made by the Planning Director. Vice Chair Hay seconded the
motion that unanimously passed.
8. Other
None.
12
Meeting Minutes
CRA
Boynton Beach, Florida August 14, 2007
Special events would exempt the vendor for the event. There could be newspapers and
hot dog carts.
Board Member McCray asked if the Ordinance was passed, would Rufus Ribs comply
with the provisions. Mr. Rumpf noted the business had two units and the current
ordinance restricted it to one location within a 100 ft radius to a pad. Rufus Ribs had a
vending unit and kitchen area as required by the State, but wanted to use the indoor
kitchen and sell at the cart. Mr. Rumpf explained under that scenario, they would not
be a mobile vendor. There was cooling and heating elements, cleaning materials, sink
water fluids, and flat surfaces to prepare foods. Both items were removable and that
requirement would not be a problem. Mr. Rumpf thought they could add wording to
accommodate multiple units. Vice Chair Rodriguez asked if there was a provision they
could add using the existing location and potentially using a second one.
Motion
Vice Chair Rodriguez moved to approve the request. Board Member McKoy seconded
the motion that unanimously passed.
c. Land Development Regulation Rewrite -
Group 3
Code Review
1. PROJECT: Land Development Regulations (LOR)
Rewrite - Group 3 (CORV 07-004)
AGENT: City-initiated
DESCRIPTION: Group 3 deliverable, pursuant to the
LDR Rewrite Work Schedule, including:
Article 5. Minimum Off-Street Parking
Requirements, Article 6. Parking Lot,
Vehicular Use Areas, and Loading
Standards, Article 7. Exterior Lighting
Standards, and Article 8. Utility and
Infrastructure Design Standards.
These proposed sections will ultimately replace
and enhance portions of the current LDR Part
III, Chapter 2. Zoning, Sections 5, 6, 7, and
11; Chapter 2.5 Planned Unit Developments,
Section 9; Chapter 4 Site Plan Review; Chapter
17
Meeting Minutes
eRA
Boynton Beach, Florida August 14, 2007
6 Required Improvements, Articles I, III, IV,
and VII; Chapter 9 Community Design Plan,
Section 10; Chapter 20 Buildings, Housing, and
Construction Regulations, Articles VIII; Chapter
22 Streets and Sidewalks, Article l- and
,
Chapter 23 Parking Lots, Articles I, II, and III.
Mr. Rumpf gave an overview of the Group 3 deliverables. These encompassed some of
Article IV and the other articles included in the review were Article V, VII, VIII.
Article IV updated the minimum off street parking requirements. New guest parking was
created, multi-family units were broken down to respective parking requirements and
group homes were added to the list of parking requirements.
The rewrite modified existing regulations. Car washes had changes as were restaurants,
warehouses, and self-storage facilities. Staff updated and reduced parking provisions,
flexibility and City Hall campuses and parks. Some restrictive parking requirements
were made flexible when shared. Also that provision was in the Strategic Plan and for
parks, that provision was left up to staff. Staff inserted text for handicapped accessible
parking.
The rewrite updated reduced parking provision and created a 5% reduction. Those
reductions could be reviewed administratively for non-residential uses. This could be
done in conjunction with design provisions regarding open space, efficiency of design
and pedestrian access. Joint access parking would be revised to be allowed City-wide
and it would encourage interconnectivity to parking lots and properties. There were
updates to the payment in lieu of parking program.
There was no real change to the MLK Boulevard overlay lone. On-street parking
provisions were new and allowed on street parking to count toward required parking.
The update created a maximum number of provided parking based on the total square
footage of the project.
Parking Lot, Vehicular Use and Loading was reviewed. Mr. Rumpf explained they could
have waivers by the engineering staff rather than going through the lengthy LDR
process.
A community design program was created for each section as was an updated queing
and stacking requirements for all establishments with drive-thrus.
Updates to Article VII, Exterior Lighting Requirements were made and referenced the
Engineering Design Handbook rather than the Land Development Regulations.
18
Meeting Minutes
CRA
Boynton Beach, Florida August 14, 2007
Requirements to the photometric plan at site plan were reviewed and updates regarding
canopy lighting and others were created.
Article VIII, Utility and Infrastructure design was updated. The first parts were the
same. Revisions encompassed secondary/emergency point of access, permit process
and more. Examples included drainage easement, stormwater requirements and design.
Mr. Rumpf recommended the board adopt or amend the changes.
Board Member McCray spoke about dumpsters. He asked if this had been in place,
whether it would have taken care of the dumpster problem at the marina property. Mr.
Rumpf explained it would not. It set standards and clarified. It did not require every
dumpster be brought into compliance. Chair Taylor clarified the dumpster was replaced
with a rolling cart. Mr. Rumpf responded it did not address non-conforming situations.
Motion
Board Member McKoy moved to approve the rewrite. Vice Chair Rodriguez seconded
the motion.
Chair Taylor expressed his appreciation to staff and recognized the rewrite required a
tremendous amount of work. Mr. Rumpf responded this was a team effort and he
thanked the board on their behalf.
Vote
There was a vote on the motion that unanimously passed.
VIII. Pulled Consent Agenda Items
(The pulled Consent Agenda items were addressed earlier in the meeting.)
IX. Old Business:
A. Consideration of Entering into a Purchase Agreement with Lennis &
Sharese Gillard for 402 NW 12th Avenue in the Amount of $183,500 plus
Closing Costs
Ms. Brooks explained this item came before the board two months ago. She explained
the map showed the property was adjacent to the Palm Beach County Housing
Authority and the Cherry Hills area slated for demolition. The subject property was a
non-conforming lot and was not a building lot should the property be rebuilt. The
19
VIII.-PUBLIC HEARING
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
o August 21. 2007 August 6, 2007 (Noon.) o October 16, 2007 October 1,2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3,2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17, 2007 (Noon) o December 4, 2007 November 19, 2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
~ Public Hearing 0
RECOMMENDATION: Approval of the attached Ordinance No. 07- _ amending Part III of the Land
Development Regulations, Chapter I, Article V Impact Fees and Dedications.
EXPLANATION: Staff has determined that, in light of the recent emergence of a unique type of
residential unit, commonly called a "Condominium Hotel Unit", essentially a hotel room owned by
private individuals, there was a need to include such a unit in the code. The fact that the City of
Boynton Beach has not defined and addressed such units in its code has resulted in confusion as to
how to treat them, particularly when it came to the application of parks and recreation facilities impact
fees and dedications. Therefore, the attached ordinance amendment is being proposed in the interests
of clarity and to insure that all such units are treated in a consistent manner.
PROGRAMIMWACT: N/A
FISCAL IMWACT: (Include Account Number where funds will come from) N/A
ALTERNATIVES: The absence of such an ordinance amendment will result in continued confusion and
inconsistency in the application of park and recreation impact fees on these increasingly common
residential unit types.
~rure anager's Signature
Assistant to City Manager (#
Department of Development
City Attorney / Finance
S:\BULLETlMFORMS\AGENDA ITEM REQUEST FORM. DOC
1
2 ORDINANCE NO. 07-
3
4 AN ORDINANCE OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 AMENDING PART III, LAND DEVELOPMENT
7 REGULATIONS, CHAPTER 1, ARTICLE V, IMPACT
8 FEES AND DEDICATIONS, BY AMENDING SECTION
9 3, SUBPARAGRAPH E; PROVIDING FOR
10 CONFLICTS, SEVERABILITY, CODIFICATION AND
11 AN EFFECTIVE DATE.
12
13 WHEREAS, staff has recently reviewed the Parks and Recreation Impact Fee
14 Ordinance; and
15
16 WHEREAS, as a result of this review, staff recommends revising the definition for
17 residential unit to exclude hotels, condominium hotel units, extended stay hotel units or
18 timeshares; and
19
20 NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY
21 COMMISSION OF THE CITY OF BOYNTON BEACH FLORIDA, THAT:
22
23 Section 1. The foregoing Whereas clauses are true and correct and incorporated
24' herein by this reference.
25
26 Section 2. Article V., Sections 3E are hereby amended follows:
27,
28 Section 3. Establishment of parks and recreation facilities
29 impact fee or land dedications in lieu thereof.
30
31 E. DEFINITIONS, When used in this section, the following terms shall have
32 the following meanings:
33 APPLICANT - The person or entity applying, or required by the city code to
34 apply, for a building permit for the construction of three or more dwelling units, or
35 for the construction of one or more dwelling units within a development of three or
36 more units. Applicant is synonymous with owner,
37 DWELLING - A living facility for one or more persons, such as a one-family
38 house, an apartment or a condominium,
39 IMP ACT FEE - Park and recreation facilities impact fee,
40 OBLIGOR - Any person or entity who is obligated to pay a park and recreation
41 facilities impact fee pursuant to the city's Park and Recreation Facilities Impact Fee
42 Ordinance.
S:\CA\Ordinances\Parks\Park Fee Ordinance (exclude hote!s)090407.doc
.
1 PARK - A public park within the city that is not owned or operated by the county.
2 RESIDENTIAL UNIT - An apartment, condominium, single-family detached
3 house, mobile home, single-family attached house or multi-family housing
4 established for human habitation. This excludes hotels. condominium hotel units.
5 extended stay hotel units or timeshares.
6
7 Section 3. Each and every other provision of Chapter 26, not herein specifically
8 amended shall remain in full force and effect as previously enacted.
9 Section 4. All ordinances or parts of ordinances in conflict herewith be and the
10 same are hereby repealed.
11 Section 5. Should any section or provision of this ordinance or portion hereof,
12 any paragraph, sentence or word be declared by a court of competent jurisdiction to be
13 invalid, such decision shall not affect the remainder of this ordinance.
14 Section 6. Authority is hereby granted to codify said ordinance.
15 Section 7. This ordinance shall become effective immediately after passage.
S:\CA\Ordinances\Parks\Park Fee Ordinance (exclude hotels)090407.doc
I FIRST READING this ~ day of , 2007.
2
3 SECOND, FINAL READING AND PASSAGE this day of October.
4 2007.
5
6 CITY OF BOYNTON BEACH. FLORIDA
7
8
9 Mayor - Jerry Taylor
10
11
12 Vice Mayor - Jose Rodriguez
13
14
15 Commissioner - Ronald Weiland
16
17
18 Commissioner - Mack McCray
19
20
21 Commissioner - Carl McKoy
22
23 ATTEST:
24
25 I
26
27
28 Janet Prainito, City Clerk
29
30
31 (CORPORATE SEAL)
S:\CA \Ordinances\Parks\Park Fec Ordinance (exclude hote]sJ090407 .doc
!
",><;"",,,,,,,~,"~"~'o;:;",,,,,,,,..,,""..c..,;.;.,
XI. - NEW BUSINESS
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o August 21, 2007 August 6, 2007 (Noon.) o October 16, 2007 October 1, 2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
o October 2, 2007 September 17,2007 (Noon) o December 4, 2007 November 19, 2007 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative ~ New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDA TION: Discussion of public information campaign for Property Tax Referendum of January 29,
2008
EXPLANATION: This item was placed on the agenda for discussion at the September 4, 2007 City Commission
meeting. Based on information provided by the Palm Beach County Property Appraiser, the taxable value in Boynton Beach
will decline as follows if the referendum passes:
For Boynton Beach, we show 18,361 homestead properties.
Current taxable value of $6.13 billion.
Taxable value if everyone went to super exemption $6.01 billion,
Taxable value if eve'yone went with the best choice $5.46 billion.
It would be a 10% loss in taxable value under the "best choice" scenario.
The unknown here is how many will elect to stay with Save Our Homes ifit would prove to be the better option in afew
years, therefore we did not attempt to run any numbers on that scenario. (from: Property Appraisers Office)
Based on these numbers and the City keeping the 2007 tax rate of6.4553 (the 2007 rollback rate was 6,9412 and the 7%
additional state-mandated rate reduction per the June 2007 legislation reduced the final rate to 6.4553), we estimate the
property tax loss with the tax rate frozen at 6.4553 to be as follows: (note- this is very preliminary)
Rate Extended
2006 Value $ 6,134,767,687 6.4553 39,601,765,85
2007 Value Est. $ 5,515,037,677 6.4553 35,601,222,72
(4,000,543.13)
Note: Above Calculation is for General Levy Only and does not
include a 3.75% discount for advance payments.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
On September]], 2007 a poll on the referendum was released by Quinnipiac University of Ham den, CT. The poll indicates
that 2/3rds of voters say that the tax proposal must be explained more clearly. In addition, support for the tax proposal has
slipped to 47% in favor to 22% opposed, This is down from 57% in favor and 17% opposed. 5% of voters shifted from
support to oppose and 5% shifted from support to undecided. A copy of the complete poll is attached.
PROGRAM IMP ACT:
[n the 2007-08 Budget staff identified possible cuts in four basic program areas:
Essential Services: $4,641,226 (Exhibit C from Budget)
Social Services: $ 105,388 (Exhibit E from Budget)
Discretionary Services: $2,062,367 (Exhibit D from Budget)
Program Enhancements: $ 18,947 (not originally included in Budget document)
This was done as part of a systematic program analysis that identified 689 programs and activities. The recommended budget
for 2007-08 contains cuts but we were able to maintain levels of service, The above cuts will reflect a cut in service levels. I
have attached the program description and cuts per this analysis as noted above.
FISCAL IMP ACT: (Include Account Number where funds will come from) - see above. Possible revenue loss of about $4
Million but this is a very preliminary number,
AL TERNA TIVES: Do not engage in a public information or advocacy campaign on the referendum.
1
~~
Department Head's Signature City Manager's SIgnature
Assistant to City Manager MJ
Department Name City Attorney / Finance
S\BULLETIN\FORMS\AGENDA ITEM REQUEST f'ORM.DOC
'""'.,>,"^.....',j.,.""w.,.,.,,'.""~"~./ii<~".....~."';._~"7'_"'-,...:i-<.,.',..,
Peter A. Brown, Assistant Director, QUINNIPIAC
Quinnipiac University Polling Institute UNIVERSITY
(203) 582-5201
Rubenstein Associates, Inc., p 0 L L
Public Relations
Pat Smith (212) 843-8026
FOR RELEASE: SEPTEMBER 11,2007
SUPPORT FOR FLORIDA TAX CUT PLAN 13 POINTS SHORT, QUINNIPIAC
UNIVERSITY POLL FINDS;
GOV. CRIST'S APPRO V AL DOWN SLIGHTLY
Florida voters support 47 - 22 percent the Super Homestead Exemption plan, a constitutional
amendment to reduce property taxes, with two-thirds of voters saying the proposal must be explained
more clearly, according to a Quinnipiac University poll released today. This is down from 57 - 17
percent support for the tax cut plan in a July 19 poll and short of the 60-percent majority needed for
passage.
Republican voters back the tax cut plan 52 - 19 percent, while Democrats back it 47 - 24
percent and independent voters back it 43 - 23 percent.
Gov. Charlie Crist gets a 65 - 17 percent job approval rating, down from his all-time high 73 _
II percent score in the July 19 poll by the independent Quinnipiac (KWIN-uh-pe-ack) University. In
this latest survey, Democrats back the Republican Governor 64 - 23 percent. The tax cut
proposal needs "a lot more explanation," 65 percent of Florida voters say; 23 percent want "a little
more explanation" and 5 percent say it has been "clearly explained."
"The poll offers conflicting signals about the January 29 referendum. Opponents will be happy
that the level of support has dropped from 57 percent to 47 percent - 13 points short of the margin
needed for passage," said Peter A. Brown, assistant director of the Quinnipiac University Polling
Institute. "Supporters, however, can take some heart that there remains a strong desire for more tax
cuts and not that much sympathy for local government claims they can't lose the revenue.
"Republicans like this tax cut plan more than Democrats. So the Democratic National
Committee decision on the status of Florida's presidential primary could affect the Super Homestead
Exemption plan if fewer Democrats turn out January 29 for a 'beauty contest.'"
-more-
275 MT. CARMEL AVENUE, HAMDEN, CT 06518-1908. TEL 203-582-5201. FAX 203-582-8790. WW\V.QUINNIPIAC.EDU
Quinnipiac University Poll/September 11, 2007-page 2
By a 55 - 42 percent margin, Florida voters favor expanding legalized gambling to raise
revenue needed to alleviate Florida's budget shortfall. On a separate question, 24 percent want
lawmakers to tap the state's rainy day fund to fill the funding gap.
Florida voters prefer 51 - 31 percent service cuts instead of tax hikes to close the state budget
deficit. By a 69 - 21 percent margin, voters want Crist and the Legislature to pick and choose which
programs are cut rather than make an across-the board budget reduction.
"The bad news for Gov. Crist is that his approval rating is below 70 percent for the first time in
months. The good news is he is still more popular than most governors in America and has a 64 - 23
percent rating from opposition Democrats," said Brown,
Florida voters say 55 - 23 percent that Crist has kept his campaign promises so far, but say
62 - 29 percent that property taxes will not drop significantly during his term as Governor,
On the property tax cut plan. 25 percent say the cut is too large; 13 percent say it is too small
and 45 percent say it is "about right."
The main rationale of opponents, that the tax cut would rob local governments of needed
revenue, is a valid reason to vote against it, 27 percent say, while 37 percent say it is a valid concern
but not reason to vote against the tax plan and 27 percent say it is not a valid concern.
Asked about the 3 to 9 percent property tax cut passed by lawmakers this spring, depending on
county of residence, 49 percent say it is not large enough; 8 percent say it is too large and 29 percent
say it is "about right."
From September 3 - 9, Quinnipiac University surveyed 1, 141 Florida voters, with a margin of
error of +/- 2.9 percentage points,
The Quinnipiac University Poll, directed by Douglas Schwartz, Ph.D., conducts public opinion
surveys in Florida, Pennsylvania, New York, New Jersey, Connecticut, Ohio and the nation as a public
service and for research,
For more data -- http://www.Quinnipiac.edu/x271.xml, or call (203) 582-5201.
')
-
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I . ______L l +-1- -- --- - -f~-- ICM
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-- --- ..-- - ..- - .. n ----.---- i $
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I~~~~_____ _________,._ ___-I--- _~_ effectiveness ____1__________ _______ ____ O?.:Q8 $
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Summary Doc- ES programsKB Page 1 of 28
Exhibit C 2007 PROGRAM EVALUA TlONS ~ESSENTlAL SERVICES (ES) __ I.
----"-- h___ ICM---+" -
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i Management i effectiveness I to dept heads is critical along : Review in
iSO% increase in "Dept Silo" i Iw/guidance on matter of admin & 07-08
~ ! " ;mentality_ __1__ L _joperations ; ______________~ $
City Manager's Office !Communication Div Planning IStaff ,Community ES 8 ,50% reduction in comm. $21,216 1 iPlanning for growth and keeping pace !
, itechnology improv I with emerging technology i Delete - ,
90% reduction in division i Communiai
: efficiency tions in PO I
, . .~ _ :____ l ~ 21,216_
City Manager's OffICe Project Development i Staff 'Community ES 8 I Organization would not be $14,144 : Anticipate and plan for growth and
I identifying and ~tin~ the ichangi~ demographics of the c~ by ! Review in
I needs of a changing city. !develoPlng needed programs/proJects. 107-08 i $
City Manager's Office CIP Oversite Mgt Staff ES 6 J80%~hance of ineffective or $14,144 jDi~ect ~iairthrough the process of I R~~i;w in .------
incorrect planning and I managing capftal improvement projects. I
iimplementationofCIP. ! ,07-08 ' $
City Manager's Office iAgenda Coordination Staff Cftizens ES 6 :Agenda items would ~t be $20,160 1: Essential to conducting efficient City ,,-
, I complete and be presented to ,Commission meetings. Review in
i the City Commission in a timely i 07-08
imanner _ _ __ .' $
City Manager's Office Project/Program Staff/Citizens ; Staff/Cftizens ES 8! Certain projects as directed by $15,120 1 Implementation and tracking of specific
Coordination ; the C~ M.anager and City : CM & Commission driven projects. Review in
CommlSston would not be
: coordinated and could not move i 07-08
j~~~~-=- $
City Manager's Office !Customer Complaint Citizens Staff ES G ,There would be no executive $15,120 : Necessary to ensure customer service
! Tracking & Resolution ! level oversight to customer and satisfaction.
, i complaint resolution. 50% i Review in
i increase in customer i 07 -08
'dissatisfaction with government
$
City Manager's Office ; ci~aiitY-A-~~~~~~ce : Citizens ,Staff ES 6 : There woutd ~ no executi~e $3,888 1: N~ssary to ensure customer service
i' level oversight to web based ; and satisfaction.
~ customer. OM. Ther:e woutd ~ Review in
'no reporting or tracking function
for citizens concerns. 07-08
$
City Manager's Office EOC Management . Staff ; Citizens ES 8: There would be a lack of $9,488 1 I N~ssary fur ~fficient management of
i administrative management a1 I the EOC during before, during and after
::,~~~::~;;u~~~: the disaster events that effect the city. Retain
: emergency management.
$
City Manager's OfficeJPublic Disaster/EOC Planning & Citizens, Businesses Commis~ion, Employees, ES 8 InabiHty to communicate $5,400 1 Reassuring to stakeholders during an
Affairs Operations Other Governmental Entfties information in a disaster event. emergency. i Retain
$
citY Manager's Office/Public . Administration Employees, Commission Cftizens ES 8 No projects would be planned or ! $34,525 1 i Necessary to department operation.
Affairs completed. No oversight. i $4,500 is placed in the budget for the
Recognition Team and is not used for Review in
Public Affairs programs. Possible 07 -08
outsource of Public Affairs program.
30,000
Summary .S programsKB Pag' a
~Xh~bitC~ -1___ 2007PROG@lMEVALUATf~S 1 iES~ffAtSE~Vf:ES(E~~__ =~ -j--i--=-=--
I I eM
---- ------ I Customers _ I I ~ __ I Recgmm 1 Amount
. . !. I Rank If not delivered rTOtaJ Annua Review. I
- 0'"._" J__......... I ~" L. ,"-- l ,. , .,J -""..,__.."-,---,,M"- o_'j _ .-~-"-,,,-- _ L.
City Managers OffICe. Grants I Budget I Staff 'I Community ES I 6 Missed funding opporbmities, i $404 1 Identifying potential external funding
Team i I i departments focusing. on pet I sources fo~ C~ proj~ and programs
I ::=s::-~<<::;~: :=~=~~e;:a~~~~~1
I Included in projected expenses I grants early in the process allows for Retain
for budget year, causing I oversight and guidance in meeting City
I problems mid-year if awarded i priorities. I
Oevelo~:nt R-;v;;';.B~nis; E.ls . - Development w";;id not m~ - $482,372 6 This is the -::ntlal d~Y to. ~a~l --.. . ~-----.
Property, Owners; City Commission; City local, regIOnal and state I operations of the Planning & Zoning I' Reduce
, Developers Administration regulations; community Division - Evaluation of development , Service
appearance would detenorate; I and building activity needed. May resuh II Level by
I I increases In property values I in staff reductions due to lower volume 200' I
jeopardized. of activity. I 10 - ess
I IDevelopm
, ,I en! $ 96,474
Development Compreh~n$k;;' Plan Mgl Business & Property 11 Review Boards; City--- ES 10 VtolatiOO Of state Iaw;ilCA- -\ - --$151.881 6 Evaluation of development and building.' - - ---------
Owners: Developers; Commission; Cjty haltinglwithholding offut1her activity needed. May result in staff Reduce
Citizens; IAdministration; Development amendments, revenues & I reductions due to lower volume of Service
: grants; development/redevJ activity. Level by
, ::::::::~~ vision not l 20% . less
.. . .._~ 1_________._..... _____ I L- .._........ ~~velopm $___.30,376
Development !PermitApplication Contractors; Property Residents; Cjty; City 'ES 10 !Contracton working without $789.337 6 Evaluation of development and building
Processing Owners; Business Owners; Commission; City I permits; inferior construction in activity needed. May result tn staff Reduce
City Employees; Developers; Administration; Review violation of State law and local reductions due to lower volume of Service
General Public; Design Board; (BleIg Board of regulations: City vision and activity. Level by
Professionals Adjustment & Appeals) ==;::rthered; 20% _ less
i ~~
I I en! $ 157,867
DeveIoPment--- BUdgetPreparatiotllFiha~i~1 C~..;"S.;.Siat!-.-.;-_... . .-.~.-lCitycommiSSion;citY--- ES 8. Proiects......"".i.nitiat.iv-...;;.,... .."1 ""..790. 6 _._~----.
Administration Administration City Administration Vendors not be property funded or
Employees General Public monitored; vendor services Review in
Property Owners Business would not be monitored; no 07-08
Owners oversight on bill payments.
, $
Development Contractor license ---~~;';I Pubik; Prope-;:ty- Contractors; Developers; ES" 10--- u--';-reguiat;i;';I ~I~sed- - $74.034 6
Enforcement Owners: Business Owners City Commission; City contractors; inferior I
Administration; Review construction that does not meet Review in
Board (Bldg Board of code; life safety concerns for the
Adjustment & Appeals) I public: failure to comply with 07-08
State mandates
Development Inspection Sen,;ees c-;;';'~cio..;P"'p.;rtY-.~; ciiY6esign---. Esr-io-- Interio,.;onslouctionwh;;;h.o;,-;. $587,546-..- Evaluation 01 development .nd building t.__
Owners; Business Owners Professionals Review Board II not meet code: life Safety activity needed. May result tn stan Reduce
City Employees Developers (Bldg Board of Adjusbnent & concerns for the public; impact reductions due to lower volume of Service
Appeals) 'of construction on neighboring activity. Level by
properties would not be 0
monitored or enlor<ed. 20 Yo - less
Developm
__._n__~_.. .___._.. en! $ 117,509
Fina~e---- Payroll Employees Cttizens ES 6 Grievance~-------- --- - -- $138.148 1 Extremely comptex payroll less
~~:eesemployeeS =~::.~=:~-:~racyand Retain
em 10 s $
Summary Doc- ES programsKB Page 3 of 28
~~_ ~_~__~_ 1 ______.H ~__l
Exhibit C 2007 PROGRAM EVALUA TlONS ESSENTIAL SERVICES (ES)
1 _n__
'eM
Customers Recomm I Amount
Rank If not delivered fotalAnnLJal Review, ,---------------- .---------
D~_partment ____ ~~~~_~!project Direct Indirect ES O~10 li~t.~-:~_~~s_~uenc.~s Cost $ Code i Review Comment
Finance : Fixed Assets/General Departments Citizens ES 10 -- Violation of State Law ,$191,193 1 : Required compliance with State law and
ledger/Administrative Non ~ompliance with regUlatOry! : GASa. Lo~e control Retain
requIrements I jover procesSing and recording accuracy
Finance : Budget i Dep~rt;:,:.~~ts - -:citi~~--;;;------------ ES 6 Violation of State Law r- $84,326 1; Required -;;~pli~~c-;-withSbte Law ; R t .
" I I e 8m
Finance Audit PreparationIYear End ! ~:~~~~~~':' , B~d M;r1tet; - c-rti~~ns ES 10 - -- ~7:::!-:~t;~~d~~ --1-----$1-12:983 1 i R~~j;;d~~~piia~~; ~ith Statela~ ~--~~-----
Work Commission ~~~:::u:~:I:O:r~~ result in I ! Retain
, I
~,_.. ________~___~_ --~.,~ ~___~ .~~_n_l---
Finance - Warehouse : Surplus iThe City Citizens ES 8. No tracking or accountability of I $20,090 iGASB #34 requires properaccountlng of: R t .
I I city assets. I I fixed assets , e aln
Finance. Warehouse ' Fix;d -'..sset Inventory i The citY- Citizens ES 8 --~- N-;; t.:3ck-ihQ-or-accOUntabifitY;;t! $16,338 1 - - tGASe-iii4 ~~~-ires proJ;r a~~;;~ntingof : R t---:-
I city assets. i ! fixed assets I e am
Finance - SMWBE - s~li:-Mi~ority and Women- : S-;';'alllMinorityfWomen Citizens ES 6. smaiiIMinority Co-;rtrado,.;.-a; $57,402 1 +-----
Owned Business Enterprise Owned Business Vendors woukl not participate in
Program ; the bid process with the City.
This coukl result in the City not Retain
getting the maximum utilization
of public dollars.
$
------------- ----~------------ --.- ---~- ------ ------------
Fire - Admin. Emergency Preparedness All city department citizens & visitors of city ES 10 lack of preparation for disaster $42,719 6 ;There is a lack of motivation and activity
Coordination mitigation and recovery, i in a number of other departments. Other
Federally mandated, violation of II departments must take a more R'
law jf not followed. productive role in the process. Fire eVlew In
i Chjef, Police Chief, Risk Mgr., Building- 07-08
lcommittee.
$
Fire - Admin. Contractual Services City, Firefighters. Visitors ES Our stretchers and EMS equip. $72,355 2' Thi~-p~;;;:;" providt'!S OUr EMS
Businesses, Citizens would not be maintenance. ; equipment and our stretchers to be
Hydrant maintenance would i maintained and kept in good working ; R . .
stop. Our defibrillator service order. These programs are essential to : eVlew In
agreements would be canceled. the wellbeing of our patients and staff. 107-08
I $
Fire - Admin. ,Fire Administration !AII Fire Oept Personnel crtizens & visitors of city ES 8 i All operations would fail to $860,962 2 Essential administration functions to 1
; ,function - salaries not paid, provide support to all department : Review in
,supplies not ordered etc. functions and personnel 107 -08
, ._____~~__~_n__ _ ___ ! $
Firelljfe Safety Billing Services ; Business, commercial, multi- i Finance ES 10 1. Loss of revenue for general $32,358 4 Future plans to move to Finance
family fund Department when they are ready ; Review in
;2. Excessivefalsefirealarms i07-08 $
Fire/life Safety I Annual fire inspections of Business owners, ES 10 1. Unidentmed fire hazards 2.1 $23.(,,(91 6 Consider going to bi-annual inspections. -
I commercial occupancies ;Visitors, Firefighters : Uncorrected fire hazards Need t~ eval~ cost-benefit o! bi- I Review in
annual inSpection and staff savings. ! 07-08
$
Firellife Safety New construction support i Devek>pers, Contractors, Future tenants ES 10 1. Code violations 2. $128,711 3 Explosive growth in the City demands
(plans review and Firefighters Unidentifted fire hazards 3. additional resources to accomplish i Reduce
i inspections) Uncorrected fire hazards required tasks. Evaluation of Service
~=::r;: ::u~u::~:, :::::tions ! level by
due to tower volume of activity. ; 20% - less
: Developm
en! $ 25.742
FirE~/life Safety School inspections Students, Staff Firefighters, School board ES 10 1. Unidentified fire hazards 2 $37,219 5 ~nfunded mandate" Go to sta~e. _ Review in --
Uncorrected fire hazards 3. Inspectors only? . Ne4Kf to verify if Crty
Greater risk to students must do this program or not 07-08 $
Fire/life Safety Cause and origin Citizens, Property owners. Firefighters ES R 1. Unidentified fire hazards $20,295 Purpos~ to identify cause for prevention,
investigations ins companies 2. Increased fire potential illegal activity - responsibility of State .
3, Insurance fraud and Police Oeparbnent Retain
$
Summary 3 programsKB Page
~'bil c4 u__ i ~llOl'PROGRA~ EVALUA 'Tl(j~S l=- Es~nAL SE1V1CES JEr) . . ._-~ .~.= ~_____
Iii eM
Customers, Recomm Amount
- - ------- l ~ -- -- i Rank If not delivered lotiiAnnual Review ---..--
Dl!~artment.l_ P'og~m/P'oject j DIrect ,~ _ Indirect ~Jl . j 0:10_J .Ii"t2-:3 con-"equences Cost !~dJ__._ Revie",c:o_",-m.'nt_~_..~
Fi,",LWe Safety leode enforcement le~izens, VIs~ors, F;",roghte"i I ES I 10 I~' ~ity liabUity ~ I $60,768 I 6 Foundation for preventing fire hazards Review in I
1 _______ j __ 1__ ________.'"________ L I ~~:~:;:if~~;;;;;: _ I _________ 07-08 _ ~
FI,",. .L.Ife. . .safety lFIoW testing to detenmne joevelOpers. contractO~I:Flrefightef'5, Crty, Insurance I ES 10 i1. unrehab.1e fire safe design $.18,846 I .1 p.rovides basis for sprinkler design and .
_ _ W..:'""UPPIY _ _ ____ _ __ __ _ __ I __~~:Ient wate"upply _ _____t:e'avaUabla'o'ro"'roghting . Retain .$__
Fire/life Safety Fire & Life Safety Admin Fire Inspectors and F&lS Firefighters and public ES 8 I Decreased etfeclencythrough $15,055 1 Needed for keeping up with dynamic
Expenses - meetings. I staff lack of networking and tramlng changes in codes ordinances and
supplies, books & I at meetings. building codes. OffICe and eqUipment Retain
publications I supplies for admin $
Fire Operations- --.. E~rgency Me(h~iSmiCes I Sd and ;;;j~red pat.;nts I Relatives Of sick and Injured ES 8 Catasirophl~lOss of liveS:-- - --'-$1.871,859 1 Cummt staffing, vehicles, and ;quipment ~ - - -
(H'tcIudes BlS, AlS, and patients I probable lawsuits for failure to are sufftcient to provide adequate EMS Service
patient transport~ provide an essential public services in Boynton Beach. Response R d d'
I safety service time inc""ase to 6 minutes from ..5 M e U Ion
will save about 20%. of 20%
Fire Operations - ---j Special o~ratiOO;- (i;;~i~~~ - i Persons subj~~ 10:-------- Relatives o'-;-direct". and - ---1 ES I 8 los;~ the ability to provide 5132,360 2 The Fire Service-is -th;;;Fint Re~pOOd-;~':; j --- ~l~ 372
I technical rescue and HazlMat !:ardOUS conditions, disrupted businesses I I~hnical rescue services, I for terrorist, WMO, HazlMat, and Review in
support services, Dive Utilities, trench workers, probable recruitment/retention I technical rescue services nationwide
Rescue) Confined spaces. I problems in the near future. I 07-08
_0_ )....-.....='._AIIBBFRiiP~rsoonel---- citizens~~-;isitotsto I ES i-.. - ou;;;;;';iOyeeswiiinOt;ec~j;;~- ui217,m-1 2 IIThebroadrangeoie;;.-;;y;nq.5erv-~S-.-! $
t;"velopmen~ 2/30'lIaming I Boynton Beach I the nece.sary and mandated provided by"'e modem FIn! Service i Review in
I is mandated by federal and ! i I training/education needed to i I requires constant training and education.
state law. I perfonn safely and competently Shows a need for more personnel. 07-08
Fire Operations - t-;-ref19hter SafetYpN;g;;~ I All c;"ffi.,.j Fi';;figirt,;;;.-~ --llcn-;.zens. ViSito~., ~nd --- - I ES -1JO ~lODD for Firefighters. Non 5132,351 -1- - Mandato.,yprogram to ensure FD --r~---:--
employees who receive our complJartCe with OSHA safety personnel safety.
i services ::~~~on~ :o"::~:~~anfs Retain
! I Violation of Labor Agreement.
, $
Flreo.pe.-~s-. . FireSuppresslon Aa:ktentandF i;;;eiat~citiz;ns.-viS~;;. lS 8 loss of extrication support. loss $1. "t.73'308 2 IHeipstokeep-insurancepremiums~ .
emergencies employees of fire support i due to better ISO ratings. Response time Service
. increase to 6 minutes from ..5 M will I Reduction
save about 20%. lof 20'Yi
o $ 2,234,662
Fire Operations -~- -- SupportServ~;s (vehides, All BBFRO Pe;.:$onnel C. ~ izen... and ViS.itots to.... ES 8 Our employees cannot perform -- $86..24a.~ . 6 - The Communicabons;OO Fleet J -- -- ---
communications, II Boynton Beach I their duties without property Maintenance Divisions need more Review In
suppUes/equipment, Fleet, maintained communications, fundmg/personnel to properly support
Dispatch) vehicles, and equipment Fire Rescue's mlSSIOfl 07-08
Fire Operation;:--~ Fire Operations Admin F&LS staff . - Firefighters and residents ES 8 Decreased level of service to $26,500 - 1 Funding critiCal to manage,;-ent - -- ~---
expenses I customers and increased safety I operations drvlsion and level of service. RetaIn
issues $
Go"c~urse-:::~ GONe'.""'. ist.rationlpayment G.Otfers,Cttv.... .. -..l~u.-p.p.,-;..~ nES-_J---;- Noc~ltection~frevenue.no ----$195,305 -~--~- Th~-~~mostim. :~ntOIaIl ..
direction of customer functions. If only one employee made it ReView In
I I to work, this would be the duty to assign 07-08
Go" Course-Admin. Golf Car Maintenance -["'_.....'........ ....._.~~ ".I~.'_'_~ ".,. 1 - ~1:~carpreVenbt~emaintenance nl
lawsuits, loss of revenue creates f@CC)rdsfor legal issues, saves Review in
money in the long run, and helps avoid
I poor customer service. 07-08
Go"C-ou~e=Admln. --- GolfCa;Operatton --r.....o........... I~.'" . - ". . Loss of revenue, customer l__ -i72:1-~-- 1 200512006 reven. .uewas 5684,86.0, Many " $
limitations, safety hazard golfers canno1lwould not play if they ReView In
couldn' ride. 07-08
~ Customer Service $
GoIfCours-;.Admln. AdmlmstrativeSupp;rt - Gotfe.rS,empk;yees,other ES- 9--1Al1ad~;tra&'etasks.i.e. 5341,399 -6- AlIpaperw~rlcandsu~rt~sare - ------ ~--
City departments, Purveyors I i payables, cash accounting, etc. handled in a timely and efficient manner. Review in
, I would be less efficient if handled 07-08
I b another de . $
Summary Doc- ES programsKB Page 5 of 28
1 ---------.--
Exhibit C 2007 PROGRAM EVALUA nONS ESSE.,..JTljJ.L SERVICES (ES)
---~--_.__..- eM
Customers Recomm Amount
~- , Total Annual I Review --
Rank If not delivered
_ Department Program/Project Direct Indirect ES _P~O_l__ _!_~~t_ 2-3co_rl_seque_"ces Cost $ ._~~~e _0_ _"_ ___ ~eview ~~~!!1~nt
Golf Course - Maint. I Mowing & Counoe Customers Citizens, Vendors and ~--;-- ES 9 j(1) Course becomes overgrown $373,961 1 This is tile most expensive part of golf
Preparation Suppliers i and unusable. (2) Playing course maintenance. We have increase ; Review in
Icondrbons deteriorate. (31 ; efficiency by using larger gang mowers. ,
I Weeds take over. 107-08
-------..--- ---- ------- $
Golf Course. Maint. : Fertiliz.abon Customers I Citizens, Vendors and ES 9 : (1) Turf becomes thin and $107.294 ,As a govemmententttywe have access
iSUPPliers I unsightly. (2) Playing conditions ito signifICantly reduced costs of i Review in
I deteriorate. (3) Weeds and pests i mat.rial. due to the bid proc.... (no 107-08
'take over. i taxeslno margins) $
Golf Course. Maim. ilrrigation i Customers i CitiZens, Vendors and ES 9 (1) Loss of tuff. (2) Playing $230,536 1 ]iilis p~-n.mn;quilltsd~iiY8djUSbnents Review in
: Suppliers conditions deteriorate. (3) I and onsite staff to address emergencies_ 07-08
i Weeds take over. I AU ofthiswor1( is cur~~iiy completed in-I.---------- $
Goff Course - Maint. Cultivation - - 'Customers ; Citizens, Vendors and ES 9 (1) Tuff becomes thin and $49,185 1
Suppliers :unsighUy. (2) Playing conditions : house. i Review in
i deteriorate. (3) Weeds and pests I 10~08
lta~e_ove~:.___ _ _ t - .-- ----- --- ----. :.-------------- ~$
Goff Course - Maint. Pest Control Customers 'Citizens, Vendors and ES 9 i(l) Tuff becomes thin and $132,881 1 I As a government entity we have access ! '
Suppliers : unsightly. (2) Playing conditions ito signifICantly reduced costs of I Review in
ideleriorate. (3) Weeds and pests i I materials due to the bid process. ; 07-08
I take over. : i_~
1- .--
Golf Course - Maiot. iAdministration Customers Employees i Citiz!'!ns, Vendors and ES 1. ! (1) Lack of leadership and lost $121,111 . 'This includes contributing leadership and
Regulatory Agenctes Suppliers ! business opportunittes, (2) I direction on a department level. This also:
! Violations of stateJfederal i includes safety training, continuous
regulations. (3) Potential hazards ; inspection of the property and Review In
; & increased liability (4) I completing the necessary regulatory 07-08
i InefFecient use of resources. ; requirements.
$
Gott Course. Restaurant Ordering of food, beverage, Golf Customers City Area Food ES 9 I Cannot opl'!rate restaurant $11,151 1 Have to order goods Review in
staple goods, paper ' Employees Purveyors and Vendors i without product and supplies 07-08
: Produ~. _etc. $
Go" Course - Restaurant Preparing food Golf Customers Health Dept. Dept. of ES 9 Poor product delive~ $30,307 1 ' Ordering food in port~ed ~~i~~~s
Employees Business Reg. Too much time between ordering increases cost prohibitivety Review in
and service of food 07-08
Dissatisfied customers .--- -- $
Gott Course - Restaurant Cook food Gorr Customers Health Dept. Dept. of ES 9 Unsafe goods $96,800 1 Sherr Ijfe of goods pre-cooked is limited; , Review in
Employees Business Reg. Poor quality goods I pre-cooked, reheated food is not very ,
Poor reftection on opl'!ration l~_ood :07-08 . $
Golf Course - Restaurant ,Collectwn of Revenue ; Gorr Course City ES 9 ' los~ of ;';venue -.-- $5,075 3 I Must follow City Finance guidelines; foodl
i Not meeting forecasted budget i tickets could be sold at pro shop ,
: counter, but this would increase lines I Review in
, and confusion: loss of control by 107-08
, restaurant division,
, $
,
-~ H~~tth O~Pt. Dept. of 9 Poor customer perception $18,131 1 --- t
Golf Course - Restaurant Cleaning & Sarlitizing : Gorr Customers ES Must adhere to Health Dept Codes; use I
! Employees Business Reg. ; Unsafe facility; violation of stah~ i of all paper products would tncrease i Review in
law ieost to consumer and increase waste 107-08
!col~ti_l:m i $
Human Resources - Admin. Preparation admin. Of Budget: HR Staff ; Vendors ES 8 I None cost effective $15,468 2 'This function is essential to the HR
: Unable to forecast i program. Must find ways to reduce , Review In
i costs and increase effICiency. :07-08
$
Human Resources - : Collective Bargaining Employees City Manager Unions ES ,. No Contract, Impasse. low $21,049 . : Needs improvement from previous years
laborfEmployt'(! Relations i morale and deteriorating Labof contractsfnegotiation. Review in
I Management relations 07-08
$
Human Resources - Contracts Implementation & Employees Managers Ci1izens Unions ES 8 I Employee Grievances, Poor $95,876 . Needs improvement from prior years.
LaborfEmpJoyee Relations Interpretation Morale Model training provfded for
managers/supervisors and staff for Review in
White Collar Contract Police & Fire 07-08
annual physicals are in operattans.
$
Summary ; programsKB Page
I, I _I( '~
~bibit <2-_ ~t--___-!2007 PR6~~A~EVAf[jATj()~S~~J__Jg~~l:NfiAL _S~~~/=E~ (~f~--~~==-~- -------- _---
d; I I ~ I I ,eM
---------- L--_ Customers _____j I ____ _ I -I Recomm Amount
I I I Rank tf not delivered TotaTA.nnuarl Review I
_ Departm~nt _--"'()llra",/Proje~L____ Dire~ J Indirect _ ___LE~~~Il..J__!i~t_~:3_ consequences ~co_stL__~ __un Review Comment j I
Human Resources - I Grievances and Discipline Employees Managers Unions I ES I 8 I Unfair labor practice, Arbitration $17,069 I 6 Human Resources has met with !
labor/Employee Relations ! and increased tegal fees. Deparbnent Directors to review current Review in I
I I contract language for suggested I
~ I I I I revisions to grievance & discipline 07-08
I I I , language. : $
Human Resources :---- labor Management p~~s Employees Union Other depts. --- ES -16~ pO;;; Labor Relations; lack 01- - 515,806 -'6-'-- Continue participation in the Labor Review In -r--------
LaborlEmployee Relaboos Managers 'I trust and poor communications Management Committees and sub-
committees. Expand as needed. 07-08 $
Human Re;-~~S:- SC~;'g of applications - General Public and city Deparbnents I :'1 .8 Best qualified applicants will oot -- $31.648 2 This function is carried out daily. Each I --
Recruitment i employees be selected for positions. appl~~ must be ~vtewed to
- I detennme if the applicant meets the Reduce b '
, I minim... qua'''''''''ions 10' the position. Y ,
-- ___J ...._____ - ___ _n__IUII. _______m j___----1__ :~:~~~.:::~~:::7R_ f20%_ 11 $ 6,330
Human Resources. Record I Personnel FileS.. I Employees CitiZ.". .5, Employees External ES . 10 Legal liability. $29,066 I. 6 Must be able to respond to a publIC
Management Customers INO Tracking Method I records request, employee request or Review In
Communication Concern management request with accurate I
I t'.,. I I h,storicalinfonnatoon. 07-08
Human Resources -Reco;:"- Medica..' ROCO.1"d 5 --- Employees U.Mmpk;"Yment Commission ES 10 --h. Leg. allia..hility.--- ~HIPAA -. ...... . $7,6. 87 .. . 6 Must follow HIPAAguideh~ when I ~- $--
Management l~iSk Management I responding to infonnation requests and ReView In
I maintam separate employee medical 07-08
Management I Citizens Media, Union Fines I providing this infonnation. I
-~=-== ,-=---- t-_==---=_:::...:_-:- '--= DJsgnJntled_custome--'!..__--i=_ _______~==.:.==- 07~0~___tL-_:--.
ITS Admin Budget P..pa,ation and City :::J:= ES , 8 I.l.S. & G.I.S. Departments $19,373 4 Budget could be driven lrom top down. -
Budget Administration Commission/Citizens/City I would not have a budget A dollar amount is allotted to department
Staff I document for planning and and then the deparbnent determines the I
: purchasing purposes. Charge best use of funds. The Finance Review in
I backs to organizations such as Department could be ultimately
the eRA would not be responsible for administering 07 ~08
coordinated at the department department budgets.
level.
I $
irs Admin Procurement of teCtmOiOQy City Staff/Citizens CnYCommiSSiOO--- - ES --I StandardiZrion of .;J~Pnem $18,285 ",- Various departments could dete;;i;; ..
items for the I.T.S., O.l.S. and would no longer be coordinated their technology needs and procure and
city-wide departments by a central department. support them on an Individual basis.
Technicians would not be able to
assist users on unfamiliar
equipment. Contractual service
may be necessary to
I troubteshoot equipment/software I Review in
problems. Direction to 07-08
I management and supervisory ,
pe-nonnel on purchasing
guidelines would not be
I communic8ted.
i I $
ITS Adm~------rPayroll City Staff -------- City Commission/Citizens ES 8 All employees woukl be paida~8-;2i5 .. Automate it throuQh the badge system.
I straight 40 hours. Paychecks All time less than 40 hours would be
would not refleet accurate work charged to bank of personal time Review in
I time, vacatoo time. training regardless of stck, vacation, training, etc. 07-08
events, etc.
$
Summary Doc- ES programsKB Page 7 of 28
_____ ____J__-'__l _ __________ !
Exhibit C 2007 PROGRAM EVALUA TIONS !~SSg~T/~~_~~RVICES (E~)
,--- --, iCM-
Customers i i Recomm Amount
I Rank : If not delivered Total Annual Reviewl ~- - - -- -- -- --
__ Dep~rtment Program/Project. _ Direct Indirect ES 0-10! _list2~3 _c_()~~~~u_ences Cost $ ___~~d~__L____RE!~ie~~_~I'!!~e~__ __ ;
ITS Admin Pager ~ Cell Phone Accounts I City Staff 'City Commission/Citizens ES 6 ilegacy phone/data ~Ian!l would $5,645 4 iVa~ious depa~e.nts could determine I
for various departments I not be upgraded to Insure cost theIr communication needs and procure i
; savtngs. Data and voice service land support them on an indjvidual basis. : R . .
icoukl be interrupted. eVleW In
: Communication during a 07 -08
'disaster could be compromised.
, $
~- - ~ ----- - ----------..- - -- - - -1-- --- - - - -- - ------ ----- --- I
ITS Admin ! City Commission Agenda : City . _ _ _ 8 ! Items needing City Commission $6.317 4 1- All items for Commission approval could i
'Items i CommlsslonlCrtlzens/City I approval would not be brought be brought forth by City Clerk, City I R - -
Staff iforward in the prescribed Attorney or City Manager eVlew In
I manner. I 07-08
______ I ~.--------..---___-__--------- $
ITS/GIS GIS Addresses : Employees All External Customers 8 : Current addressing in the city is I $39,392 1 : Street addressing in GIS is a new
, '90% incorrect. The htgh error . service. Since GIS is the most accurate
i rate not only add latency to i database in the city and with the direct
i projects but also klcrease the secure link to the Palm Beach County's
i chance of duplicating addresses ! data, it was decided by the Engineering I
and street names. i deparbnent and the development
i deparbnent to use GIS to identify and
! correct the major addressing issue
Iwithm the city. It was also necessary to I .
I appoint a smgle resource to make ! Retain
I changes in the GIS database to avoid
i future duplication. This process is in the :
tirst year and have already shown great
I progress in correcting several major
: commerdal and residential addressing
i issues.
$
ITS/MPS Web server Citizens/Employees Emp~yees ES 8,6; Ham~rec:. ability t~ ~01le'Ct utility; $2,848 1---:0niin; utilny"brn paymentis;ffi~ient.--
i bill payments. Burden shffted to ' I Public awareness and participation in
I customer to use alternative I local government matters is vital to the
method to submit payment. well-being of the community. Online
: Without access to LF public I documents are effective method of
j records and GIS maps, burden i making valuable information accessible R .
I'Shifted to staff for satisfying I to the world. etaln
public info requests. Public
participation in local government:
I becomes less convenienL
I --- ------ $
ITS/MPS City Intranet Employees Citizens ES 8, Deparbnents become more $6,240 1: Intranet leverages dissemination of
i isolated from one another when 'valuable interdeparbnenial information. : R t .
'information portal is eliminated. I e am
$
ITSfCATS iAnti-Virus Protection jEmployees 'Citizens ES 8'~ PCs and Servers will be.come $3,919 1 'Without a strong anti-virus program, the !
(Updatesllnstallations) ; infected and crash. system's) would not function and
. Staff can spend upwards of 280 business processes wookf suffer.
hours to effect repairs. ;One occurrence of 280 hours cost the
. Outside communication will be City $5,600, which exceeds the total cost Retain
compromised. of the program.
. Employee downtime will
I increase exponentially.
$
ITS/CATS Anti-Virus Protection Employees Citizens ES 8' PCs and Servers will become $1.690 1 Wfthout proper maintenance and up to
; (Maintenance) infected and crash, date virus definitions the virus scanner
'" Staff can spend upwards of 280 'would not function properly and allow
hours to effect repairs. viruses and malware to enter the network
. Outside communicatron will be undetected. Business processes would Retain
compromised. suffer.
. Employee downtime will
increase exponentially.
$
Summar\ S programsKB Pag, 3
~:hib~t~_=~-=--_~ __ - _~O_7!~?GRA~-Ev~~~nQ~_SJL-'ESS~~tl~LS=~VICES~J i_-=-__ --~=._---~-t. ~=-j~- _ _
I I leM I
---------- I Customers 1 IRecomm A~~
1 - - ~- -- I Rank If not delivered Total Annual Review I
_n ~epartment_ _.__-"rogramIP~oject L__ Direct _ l _IndIrect _J ES O..1~..-JIst2-3cOnSequenceJ ~~st$ ~ C~_~fleviewComme'!t___L .._.T~ ___
ITS/CATS I Disaster Recovery I Employees ICrtizens ES I 9 * Consklerable system downtime $21,945 1 In a growing number of states, : I
I I of perhaps up to one month or government agencies are required by i
I longe.. to rebuild all systems federal and state mandates to have I
I I from scratch. effective contingencies in place to! !
I .. Lost of cummt and historical preserve timely operation of payroll and I I
I data. payments. According to FEMA, 80% of I .
.. Lost of equipment/ability to run the kM:a1 businesses faiJed to resume Retain
operation in disaster mode operations In 1992 after hurricane
Andrew ravaged large areas of
I I Southeastern Florida.
I This has been partialty outsourced.
I ' $ ..
...____ _ __ _____ n____ _ __ ____ _ ______~~-._--_----_-.- _____
ITS/CATS !WaterlWaste Water Employees, Citizens Employees, Citizens ES 10 Without regular updates system S 19,960 1 In order to identify and respond
I Telemetry bugs would not be repaired effectively to problems with our water
(Updatesllnstallations) possibly causing system and waste water equipment we flMJst be
failures. The lose ability to notifted as soon as a probkHn arises.
I monitor the health of lift stations Wrthout working SCADA and telemetry
I pumping stations, wells and systems the status of equipment would
, I I other critical components of the have to be tracked manually by
water and wastewater employees. With over 158 lift stations
infrastructure. alone the cost would be trerTMmdous. Retain
The utilities infrastructure WI the rteld is
I I monitored via radio. It is the
I , ' responsibility of our department to
I 1.1 I maintain and monitor the health 01 the
radio signal as well as the equipment
. I I used to transmit and receive that signal.
, I '
ITSlCATS---- -- \.vateriWaslew';;;;- Employees,Citizens -'EmployeeS'C~izens---- Esj--10-- ;;-loseability~monitorh!---- $19,630 1 In-;;rdertoidentify-andres~-- --- --- ~- --- - -
Telemetry (Maintenance) heatth of lift stations pumping effectively to probktms with our water
stations, wells and other critical and waste water equipment we must be
components of the water and notified as soon as a problem arises.
wastewater infrastructure. Wrthout workhlg SCADA and telemetry
I .Ma~ing equipment can i systems the status of equipment would
cause a vanety of problems suchl have to be tracked manually by
as d;stasteful, unsanitary i employees. WFIh over 158 lift stattons
drinking water sewage back up i alone the cost would be tremendous.
in the streets and citizens I The utilities infrastructure in the f"leld is Retain
servtee being without servtee . monitored via radio. " is the
Lose cormectivity between responsibility of our department to
radios in the field and computer maintain and monitor the health of the
I monitoring systems. radio signal as welt as the equipment
. UMble to detect alanns via our used to transmit and receive that signal.
I SCADA system I
I . I $..
Summary Doc- ES programsKB Page 9 of 28
!
I
i
,
i
I Exhibit C 2007 PROGRAM EVALUA TlONS : ESSENTIAL SERVIC2~S (ES)
I Customers I J~~_~omm Amount
Rank I If not delivered Total Annual Review i
Department Pr~g!:3_,!!/~r~~~!_ Direct Indirect ES 0-10 L 1!~~3~~f1se~~~e~ Cost $ Code i Review Comment
i ITS/CA TS WaterJ\\laste Water i Employees, Citizens Employe.gs, Citizens ES ,. !. lose ability to monitor the $23.940 1 In order to identify and respond
, Telemetry (Support/Services) i health of lift stattons pumping : effectively to problems with our water
I stations, wells and other critical I and waste water equipment we must be
i components of the water and I notified as soon as a probtem arises.
: wastewater infrastructure. i Without working SCADA and telemetry
:-Matfunctioning equipment can : systems the status of equi~nt would
i cause a variety of problems have to be tracked manualry by
! as distasteful, unsanrtary i employees. With over 158 lift stations
I drinking water sewage back up ,alone the cost would be tremendous.
I in the sl..." and citizens The utilities infrastructure in the field is ! Retain
service being without service . monitored via radto. It is the i
I Lose connectivity between responsibility of our departmlmt to
i radtos in the field and computer maintain and monitor the health of the
i monitoring systems. radio signal as well as the equipment i
I' Unable to detect alanns used to transmit and receive that signal. !
SCADA system
- --------- -- - - ---------- $
ITS/CATS SCADA Systems Citizens, Employees Citizens, Employees ES ,. . Revert to manual systems. $11,960 1 These servers provtde network
(Updatesllnstallations) . Delay in processing , communication, security and file
customer/citizen request. : storage.
. No centralization of data. !=;':~i:~ ==:~ ~fd::~:n=1 to
. Potential increase in staffing
due to lack of automation i and businesses In today's technotogy
i age. Utilities would be compromise if we
i do not have the ability to share
i infonnation with other government and
law enforcement agenctes. The recent
sniper case in Marytand proved that
wrthout the sharing and accessibility of
data between the various law agencies
and states, the case could have taken Retain
i much longer than three weeks to solve.
; To improve the process, the city shoukl
standardize on one network. This project
is currently underway with the
implementation of the active directory
project between UtmUes, Police, and ITS.
Mkrosoft 2000 will be the primary active
directory across the enterprise.
~__ _u_ ______ $
ITS/CATS SCADA Systems Employees, Citizens Employees, Citilens ES ,. . Revert to manual systems. $23,940 1
(Support/Services) . Delay in processing
customer/citizen request.
. No centralization of data. Retain
. Potential increase in staffing
due to lack of automation
$
Summary .5 prograrnsKB Page '8
Exhibit c J20Q!. F: 136GRA~~E\lAI.UA T10~S! iESSENtIA[_S~kY1CE. S (Ef-i -~---~--_ ..~~.... -~..~I~~_.:~.__.-.._. -
-~ F---- - ~ -----~r_t--f- [------ -- --- eM
j i Customers ill i I I Recomm~ Am~lJ~~_
- I ,---------------- Rank. If not delivered rTOtaTAnnuar-1Review -- I
__~e.llartnll!nt~__J ProgramfProjec:t..___L________~re..et_ _ L___ Indirect ~__ _!:l> _ 0-10 I list2-3COnS~'1uence!._JCost$ I Code I Revie",<;c,m_ment_ _ __ ______ I
ITS/CATS I Internet Connectivity I Employees Citizens I ES I 9 I- Unable to communicate with $17,380 I 1 The Intemet Is the fastest growing I
I I other PC's in the city or external technology ever sine its existence in the
II I agencies. late 70's. According to Mathew Gray of
, !. Revert to manual process that I the Massachusetts Institute of :
, iwill slow down the process and I Technology, the number of people using I
I affect the accuracy of the intemet has bipied from 3.2 million in
infonnation. 19M to 9.5 million in 1996. Since 1996,
* Inability to access the internet the numbers continues to triple almost
~~I=ea==:u,: require ~~:':. n;;oth~prove its work Retain
additional city staff in the processes and save $ by integrating
business units. many of its legacy systems to web based I
applications. This proiect should
'I coincide with the HTE-AS/4OQ project
J .1_ . . ___ ___ listed as part of lhis program evaluation'j
ITS/CATS I Netwon: Connectivity Employees I Citizens ES 8" No telephones service 564,960 1 The citys ~1.1'8. network (LAN) and
i I:=~:::a".:,maland ;:.es .a~:;:oc:::~vs~::e~
i' I- No voice mail access, update and provide timely data
'I I * loss of communtcation in the to meet the city business services.
II i EOC Without the netwon: connections across
the enterprise, each department would .
I I be an island to itself. All other Retain
I , [' :~===~~:=:
I the inIonnatIon and cosl
I look at wireless in future
,
! 1$
ITS/CATS EOC Center (Setup) ~I cttiz~s, Emp~y~ --- ES 9' If ti;;eoCQS not setUp-- - $15;340--~- This PBX system services the Utilities
property ahead of time There OfT admin ( EOC ) building and the East
would be no phones radios or Water Trelltrnent plant This PBX can
computers available to the I function independenUy of the City Hall
I Operations center staff. This PBX in the event that the City Hall
would hinder their ability to complex is out of service continuing
organize and coordinate operation at the Emergency Operations
recovery efforts. ,Center.
" tn an emergency various I
departments would be without I
technology that would allow I Retain
them to do their jobs. I
- With already limited resources I
EOC personnel would have to
revert to manual processes I
further hindering their
effectiveness
I I I l
I I ! ___ ~_$
----~----_.._---- --- - - - ---~--+ ---. ,- --------_. -
ITS/CATS [I EOC Center (Support) Crtizens, Employees ES 9 :~:=':I~i~~ ::~Sto I 59,204 1 I ::.~~:~ :~mc:~s::=:~:'ioiS the
have at least 2 IT staff members I insure this building is prepared to serve
on site during an event to deal the technical needs of all employees on
with unexpected problems that hand during an emergency.
::r,=I~t~~~=~:~er Retain
coordinate recovery efforts.
I
$
Summary Doc- ES programsKB Page 11 of 28
I
Exhibit C 2007 PROGRAM EVALUA TlONS ESSENTIAL SERVICES (ES) I
I
-----.- --1.._- r-
, I eM
Customers IR . I ' R~com!!! Amount
i If not delivered I eVlewi
Department Program/Project Direct Indirect ES _ l~s!_~~3.~~~~~u_~~_E!~_ I Code_ L Review Comment
ITS/CATS I PBX Phone Service : Employees Citizens ES-c- :. No telephones service 1 The Secondary PBX located in the
!. Extremely limited internal and i Utilities Administrations building can i .
! external communication ioperate independently of the Main PBX inl RetaIn
:. No voice mail : !hI! City Hall complex. This PBX supportsi
; the current EOC $
ITS/CATS PC Replacement Program Citizens ES- ! 8 ,- ~~ _.,,---- ...-----~...- .-.- -------:-1- $82,890 1 I New ;-oftware technok>gies exploit
Employees i. Software will not work property I
I using obsolete hardware. I 1 newer, more robust hardware
. Decreased employee I developments driving the co evolution of
: (customerl productivity. I both. Howe.e" we ~n noduce eM' by
incorporating a mixture of thin clients
and PC's. I do not believe every position
ineedsaPC~20-3~Gtgharddri~e Reduce by
i space. We wllllnvestIQate and proVide a
I report in the coming fiscal. An enterprise 20%
i k!asing agreement may also be
iadvantageous to leverage technology
white saving $ to the city.
--------- n __1 $ 16,578
ITS/CATS ! Project Management -1 Employees Citizens ES 8 ; Deadlines are not met and $58,890 1 1 OrganiZing and managing resources in a ----
I miss ton critical systems may not I way that these resources deliver all the
I be in place when they are I work required is crucial to maximizing
i needed . Budgets are exceeded i productivity. Integrating resources from
as resources are not accounted i multiple parties often becomes Retain
I for I necessary as many of the projects ITS~
! Utilities are involved in extend beyond a
I solely technological scope.
$
ITSfTier 1 Support IBM (Tape Backups) Employees Cftizens ES 8 ;Major decrease in saving City $8,793 IBM Backup Tapes/Drives, provides safe
Disaster Recovery I Financial Data. i measures of redundancy in case of
I ;Major Decrease in Protecbon ,disasters. Utilizing "Backups whik! I
I affordable total cost of active" technology would provide a 24X7 :
; ownership : window for Customer support. Currently, i
we send backup data tapes off srte to
i provkle security for restoration of City I Retain
i financial data and customer informatkm.
i Possible use of off site Web Based data
i storage Systems could lower total costs
'of ownership
$
ITSfTier 1 Support Uninterruptible Power Supply I Employees ,Crtizens ES 6 .pes with aging UPS systems $14,683 i Implemented a replacement plan that
(UPS) Replacement Program I will suddenty shut down during ! rotates older UPS units with new UPS
power outages, resulting in loss i units. This is achieved via a UPS
i of unsaved data and possibte I replacement plan to help lower the costs
! damage to hardware per computer by using a trade in plan : R
! .No replacement discount with I provided by vendor. ' etain
; vendor
i .Possible improper disposal of
i hazardous material
$
ITSfTier 1 Support Risk Master Program Employees Citizens ES 6 :;EmJli~y~'s ti~~ to research $825 6 I RISKMAS1ER is integrated browser-
! physical data based software that automates your
i. Decreased accurate reports processing
environment - from risk management
and claims administration to policy Review in
processing and htigation management.
I This is a stand alone Version, would 07-08
recommend investing into a Web Based
Product.
$
Summary S programsKB Page _8
Ex-l1i~t_C --t-=~~ --___J2ii077jf?OGRA~ EVALUATlOkS_~~---tEsS~NTjAL SERVIC~S_(EkL tl - -- - ---- t- - =~--
-j- I I 'I [
i -- -~-.- - - - j : I -- ~ - ~~- - - -- -- --- -- -- eM - -.._~ -~---_._,-----
- -- - - ~ _ _ _ c_u~tO!!1!t!5____ _ --i I _ _Recomm j Amount ._
r Rank If not delivered Total Annuaf Review I
_ Do"....,". J ---"-.........,..: ~. _ __J_____ .",.. _ I " '_'" ""- ~ -_~- ,~. _ L~ __ ~
ITSfTier 1 Support ITS (AS400) System Operator I Employees I Citizens i ES I 6 . Increased time for Problem $14,989 .. System operations, perlonn save and
Functions I 1 solutions restore functions. Monitors various Jobs
1 . Decrease Customer support for error conditions and status of all job
. Ability to react to immediate streams, responds to error messages as
needs defined in AS/400 SOP's Records
problems encountered and actions taken
to overcome them, Operates peripheral
equipment such as tape drives and
printers and perfonns user preventive
maintenance on tape drives and CASO
I ~~
Observes peripheral equipment and
error messages displayed to detect I
machine stoppage, enters commands to
I correct stoppage and resume operations
Performs installation, conftguration, or I . .
upgrading of equipment hardware, and I ReView In
peripheral equipment Performs Daily ! 07-08
, AS400 raM backups onto tape drives; i
I I ~~,~~~ i
I success of each backup Mds logs .11 I
I events daily. Monitors system activities
I I by checking System Operator messages,
I batch jobs, devices, and printer or writer
I Out Queue's. Cross training in this area
would spread cost and create . backup
Redundancy within deparbnent as a
I I whole.
i II.. '
, !
rTsiTiei 2 su-p~-tAnti-=-virusprotectiOO :1 Employees -- - - All EXt~;;;;iCllsiOme;;' ES -- --S,6 'PCs and S;;';'~;';';iU ~ $8,070 -- 1 Without utrong .nti..in.sp;.,gram, .... .. ------fL--: --
infected and crash. system(sJ would become infected, and I
i . Staff can spend upwan:ts of 280 eventually not function. The result would 'I'
i hours to effect repairs. be a major decrellse (or totallossl in I
. Outside communication will be employee productivity and the business I
I compromised. would suffer. From past history, one Retain
. Employee downtime will major virus infection resulted in 280
increase exponentially. hours of ITS effort to resolve. This
greaUy exceeded the cost of this
I I program. I $
rrsrrler .2 S;PPo~- ~400 Hard-;are Support---- f Employees -I Ail EXien;'CuStomer.- ES -i- +;-oecentnIliZesupo;;;" COSting-I $89,iiiQ--- 1 j ThOAS400iSU;; co.. of;', ~;;t.;Pris~ -----
and Maintenance much more f2chnicJll $ and system, 8S it runs our HTE application.
technology challenges. Altematives to purchasing the system
.. Inability to track finance data were perfonned approximately four
across the enterprise. years ago during which . lease option
.. Unstable operating system- was executed, spraading the purchase
AS/400 is . proven operating price over three years mstead of taking a .
I system with more up time "hit" m the initial year. This option will Retain
availability than windows or also be considered when we move our
lInux. critical systems over to the proposed
Fire Station '5/EOC building.
$ -
Summary Doc- ES programsKB Page 13 of 28
I I
Exhibit C U-!2007 PROGRAM EVALUA TIONS ESSENTIAL SERVICES (~~)
I ic/,,-
Customers .Re_~omm
Rank If not delivered iotal Annual i Review]
Department Program/Project Direct Indirect ES 0-10 I _ l_i~!_~=~5o_~:s~~~~nces C~s~ $ i Code _J_____!teview C~'!l..!!!!"!t_,__
ITSfTier 2 Support i HTE Software UpgradC!s and Employees All E:xternal Customers ES 8 i. Federal and state mandated $166,770 1 I The HTE sollwa", is 00' enterprise :
; Maintenance I changes to software calculations. software system, running almost all
I would cause inaccurate financial and oper.rtional aspects of the !
! reporting City. Without this system, and replacing I
. Software version would be I it with another system, the savings i
stagnant ~::::==C~":~f:OU':n:1 iRetain
~ Newer features would not be
available to the users !system. The other attemative would be ai
! Iesser-known system, without the I
i functionality required to run our entity al I
i this high level.
$
ITSfTier 2 Support THE Custom Reports and ' Employees ; All Extemal Customers ES . I' F~eral and State reporting $19,500 1 jn;e-HTE softwan;-j; ~--;;;i~~ise-------'-----
: Queries i requirements would not be met I sollwa", system, running almost all ;
. Users would not be able to fmancial and operational aspects of the 1
i produce needed reports to their City. Without this system, and replacing i
l customers or external agencies. I it with another system, the savmgs I
I incurred from this reduction would be iRetain
! offset by the ineffICiencies of a manual
i system. The other alternative would be a i
! Iesser-known system, without the I
I functionality required to run our entity at i
this high Jevel.
. --.-.,.....-- - $
ITSfTier 2 Support HTE End User Support Employees All Extemal Customers ES . i' Our users would be required to $51,090 1 ; The HTE software is our enterprise
i work with the software vendor I software system, running almost all
for support. I financial and operational aspects of the
. Slow vendor response to i City. Without this system, and replacing
reported issues could cause i it with another system, the savings
: work slow-downs or stoppages I incurred from this reduction would be ,Retain
while issues were resolved. i offset by the ineKtciencies of a manual
! system. The other .ltemative would be a
,lesser-known system, without the
i functionality required to run our entity at
this high level.
i The HTE ~~are i~ our enterprise _.$-
ITSfTier 2 Support HTE Education and End User Employees All Extemal Customers ES . Our users would be required to i $29,120 1
Training i work with the software vendor i software system, running almost all
'for support. : financial and operational aspects of the
I'" S~w vendor response to ! City. Wtthout this system, and replacing
i reported issues could cause i it with another system, the savings
1 work slow-downs or stoppages i incurred from this reduction would be
! while issues were resolved. : offset by the ineffICiencies of a manual ! Retain
l system. The other attemative would be a!
: Iesser-known system, without the !
I functionality required to run our entity at i
this high level.
$
lTSfTier 2 Support Storage Area Network (Date Employees All Extemal Customers ES .,. . Revert to the previous method $61,280 1 'The introdUctiOn oi-the S~n provid~ us
Storage) ,of high-powered systems with : with greater flexibility in regards to
: storage locked into the single usage of disk space. It allows us to
server. i allocate disk space to the servers that
. Storage then becomes more ihave the greater needed. This has
expensive as space is wasted on proven to be a cost-savings during our Retain
servers where it is not needed. ' previous server and disk purchasing
imethodology, where high disk capacity
; servers cost upwards of $35,000 each)
-_._---~_..<,._~_._-".. ,,--..... $
Summar~ :S prograrnsKB Page ,8
E'hib;t C _~12007PRciGRA~_VAU)ATI6kS +_ ESSENTIAL SE,wCES (ESLi__t=-= I ___
----- j------L--- ,-----+--r---- .... .17----- - 1____ -
1 . , I E
-~------ ~-- _custim!.fS____ ----- ~ i Rank II not delivered --Totall\nnual IReview Re~Q.mm Amount.
___I).!Partment____! __.!'.~ram/Project_ J___ Direct _1_ . _ __ .1ndirect____~E~_J 0-10 _j~~~ conse""ences _~s.!.$ _[jode. _ ____ _ Review Com.",en~ L_
ITSlTier 2 Support IOisaster Recovery I EmploY""" !AII External Customers I ES i . i' Considerablesyotem downlimel $79,470 ! 1 Iln a growing nUm~r olstates,. I
I I I i of perhaps up to one month or I government agencres are reqUired by
Ii. ! I tonger to rebuild all systems I federal and state mandates to have
'1 I from scratch. I effective contingencies m place to '
I I I . lost 01 cunent and historical I prese..e timely operation of payroll and I
I data. I payments. AcconIing to FEMA, 80% of
I I l' lost of equipment/ability to run the local businesses lailed to resume
I i operation in disaster mode I operations in 1992 after hurricane
I I I Andrew ravaged Ia'lle areas of .
I Southeastern Florida. The U.S. Bureau of Retain
I Labor Statistics states that as many as
I , 93% of all companies that suffer a
I I I slgnifocant data loss are out of business
i within five years. As a resurt, spending
I I lor disaster recovery se..lees has
'L mereased.
I
-- u_ _ u_ ___ . .. _ ,_ ___1.._______ _____m__ _ _____________ __ __ _________ _$
ITSrrier 2 Support Exchange E Mall Support i Employees I All External Customers ES 8,6 * Increase in paper copies and $29,390 1 E~il communication is now a strategic I
I storage of paper-the need to communication tool in the city. To
I acquire additional floor space improve the service, other electronic I
* Means 10 notify and provide services such as faxing, and net meeting I
I timely information &eross the to host online meeting can provide better I
I enterprise will be compromise. time management and reduce cost
* Archival fH118il stored will be I assoc;iated with travel for meetings, I
Iost~sary for sunshine law I classes, conferences, etc. Retain i
disclosure ,
* Inability to correspond I
electronically with other
government agencies
Requests process, with the bulk of the under the Florida State sunshine laws. I
~._-~. --.----.. r""" I
public request IS a state requirement I
ITSfT;risup-~rt-- File,PrintAppiiaa~server Employees AIIExiemalCustomers - ES 8 * Revert to manual systems. $72,510 1 Thes.serverSprovidenetwOrk- ----t $
Support (20) * Delay in processing communication, security and file I
I customer/citizen request storage. Having timely access to data Is
, No centralization of user critical to rMet the high demand of
I accounts, passWOlds or access government and businesses in today's
controls technology age. Pubfic safety would be
I . No centralization of data. compromised if we did not have the
* Potential Increase in staffing ability to share Information with other
I due to lack of automation government and law enforcement
I agencies. The recent sniper case In
I Maryland proved that without the sharing
and accessibility of data between the
various law l19encies and states, the
case could have taken much tonger than Retain
three weeks to solve.
To improve the process, the city should
continue standardization of one network.
This project is currently underway with
the implementation of the active
directory project between Utilities,
Police, and ITS. Microsoft 2000 will be
the primary active directory across the
enterprise.
$
Summary Doc- ES programsKB Page 15 of 28
- ---
Exhibit C 2007 PROGRAM EVALUA TlONS ESSENTIAL SERVICES (ES)
=~~ --1------------ u.._ U -- 'eM
Customers .. . . LBecomm Amount
Rank If not delivered r Total Annual I Review; , - ----
_"_ ~~pa~_~_~ ~rogra~{Project Direct Indirect ES 0-10 li!i~ 2-3_~~_nsequ~~~~_ Cost S J C~~!!~___~ew Comment _____~___
ITSfTiet 2 Support Intrusion Detection Firewall iEmployees !AII External Customers ES 8. AcceSSibility. t~ unso.licited $26.330 I 1 IThiS service. has alreadv been . i
system access (Intnlstonl and outsourced m order to 5everaae exoertlse,
I program liabllJty. and security. To provide the appropriate
! * Lost of control of network, I 7f24 monitoring and timely response to
; program codes. fmancial i intrusions of the network, the city would
i records. business accounts. I need to hire 3 addffional network Retain
. Work in a reactive mode V5. i technicians at 8 base cost of 540,000 per
proactive mode to lessen and I employee. The $27,370 yearly outsource
correct intrusion. : cost is less than one of the network staff
: salary.
: .__ _____ - I $
ITSfTier 2 Support ,Network Connectivity and Employees I All &temal Customers ES 8 i. Unable to communicate with $71,570 1 iThe City's local area network (LAN) and
; Maintenance : other PC's in the city or external I wkle area network (WAN) provides the
agencies. city's ability to communicate, share,
* Revert to manual process that access, update and provtde timely data
will slow down the process and :to meet the city business services.
i affect the accuracy of . Without the network connections across ,
i infonnation. ithe enterprise, each department would ; Retain
. Inability to access the internet ! be an island to itself. All other
- Lack of automation and I technology investment in the city would
centralize network would require be useless if we were not able to share
additional city staff in the I the in'onnation and cost
i business units. !
$
ITSfTier 2 Support PBX Phone Service Empk>yees All External Customers ES 8.. N~- telephones s~;:Vic:e $50,570 1,6 We are currently looking at alternatives
. Extremely limtted internal and ,to our current expenses (different
external communication vendors, equipment, etc), with the
. No voice mail potential for cost reduction. With the
addition of another fire station and any
potential annexation, the CUrTent PBX will
not be able to support the demands.
other area of concem includes the Review in
vulnerability of the City Hall roof. We 07 -08
need to grow while reducing cost by
sharing the workload and the equipment
in harden facilities or multiple 5ocations
that will provide better contklgency.
$
lTSfTier 2 Support Capital Employees All Extemal Customen ES 8 Unable to replace older $113,500 1 Failure to revamp older hardware and
I technology, refresh PC's and software will resutt in lost of investment,
! :~;~: ::~e::i~: ::::::;ao~ce ::::p~r;:: ~:=~'::~=: Retain
computer services maintenance agreement, etc,
__ __ U u. ___u~ $
ITSfTier 2 Support ; Telephone Services i Employees i All Extemal Customen ES 10, Inability to communicate with the $305,000 1 Communication and telephone services
I public by phone, unabk! to is a key component of conducting
I receive or make phone calls business with the public. Retain
I from city facilities.
, $
ITSfTier 2 Support Telephone Maintenance Employees All External Customers ES 10 ~ i.J~~b-';-t;; proVld; phone supPOrt] $28,900 1 Essential servk.; io~ th~ .~ity to provide
:~~i:i :::;~:s~location and ::':o:';:~~;::o:dwiring and Retain
replacements. $
Summaf) ,S programsKB PagE. 28
,',hi"" C _ ~~. -=-1~OO7 PRo.Q~iI'r.fEv"Lij"~~I. ~__JIE~EiifiAL~EklllcEs.rE~_~ -- -t I . -.-
I' I Customers J' 1. I I' .....I~~~ I,::
--- -_.~ --- ---I ._-~-------------- -. Rank If not delivered Total Annua Review, I
Dep~~_~!_ __J. ~!O_{Jr:!~_",~oj~_~____, :________~_i~~~__~___. ~~,_I_n_~~!!_ct______ ___~~ -P'~_1g_ _ .,!i~t_~:3c_C?!I~q~~ces _.~~Cost$ Code I Review Comment I
Library - Admin I Fiscal control, Administrative 'Emp~yees and vendors iCily and the citizens I ES I 9 1. tnabilitytocontrol fiscal I $506,994 1 !This program enables an accurate, up to I I
Construction Oversight ! , resources resutting in I I date accounting and recording of all I
I t! substandard operations. I library operational costs. Currency and
i ! 2. Inaccurate reporting of i accuracy ensure that the library budget i
I i expenditures, resutting again in allocation is properly and efficientfy I I
I i substandard library operations. expended as per the budget plan. In I
I I 3. Unable to maintain finance addition, there would be considerable Retain
policy and procedural currency, diffICulty maintaining consistency in the
I and the data and payroll entry application of the numerous Finance
I requirements. policies and procedures or up to date
! data and payroll entries. I
: I I
-----~-. ~~~ i. n __~__n~ ~- ~-~-~~ ! _ _ ~_ ~ ~-f----- ~~_~ ~~__~~ ~~~.~~ _~ __ ~_~~~ _L~ _
Library - Public Services I Customer Services - Citizens, employees, I Ckizens and City ES 9 1. No effective means of ! $305,039 1 Circulation Svcs is the first and last point
I Circulation businesses & schools j inventory control. : of-contact for the library user. A
I 2. Loss of knowtedgeable I courteous, well-trained and .
I intennediates between patron I knowledgeable staff provides readers Retam -
and collection. 3. advisory services and provides Could
I I No means of checking in and out individual direction as citizens enter the Consider
I bookS. and other library building and th~~ their.visit. These Hours
I matenals. services are in IKIdition to bemg the focal .
I point for the circulation of materials, Reduction
I library card registrations, the request to save
and receipt of reserve and Interlibrary costs
I Loan requests. The cin:: desk is a main (150A)
I service center of the library. 0
, I i $ 45,756
l.ib-~;Y-=-P~bik~"~s-n.- R~~S;m,ices ~--ICkiz~s:-emPIOY~S, Ckizens,emptoyees, - ES 8 1.~R~~~~u-;,itY~~~rce'ri227.531-- - 1- -, Ref;';;;;'S;-cslslheco;;:;~toneof --- d____.__
business and schools. I business and schools infonnation. 2, Public community knowledge. Without the
! loses access and skilled Reference librarians and materials, the
I I guidance to needed resources. library woukl be unable to provide Retain _
i 3, Broadens gap between educational, recreational*nd community Could
"haves" and "have nots". resource infonnation to our citizens. This
is our most important function. Consider
Reference librarians have extensive i Hours
knowtedge and experience in using the ! Reduction
=~:.ryO::::=o=as to save
resources. They assist and teach citizens costs
how to find and us. the requested (15%)
~~m_~ _~__~~~~~ I u_ ____ inlonnation. ~_I--_n $ 34,130
Ubrary - Public Services iYouth Services Day cares, employees, !Schools, citizens and City I ES 9 1. No academic support for $199,264 1 The Youth Svcs division is extremely
schools I students and families. 2. important to the chiklren and parents of
No reading resources for this community. Division staff serves
I children. preschoolers through mkldle school .
3. No skilled guidance for new students' educational needs. Through its Retaln-
I I readers I reading programs it encourages the love Could
, of reading for toddlers through school- Consider
I age children. The programs also H
promote social interaction and ours
I devetoping creative skills for young Reduction
children. School age youth use the to save
division's reference and circulating costs
, collection to assist and help comp~te 0
: their homework assignments. (15 Yo)
I I $ 29 890
Summary Doc- ES programsKB Page 17 of 28
Exhibit C 2007 PROGRAM EVALUA TlONS ESSENTIAL SERVICES (ES)
. i ,
~_..- reM
Customers !R~~_oml!!__ Amount
Rank If not delivered Total Annual Review,
Department ':'rC?_grarn/Project Direct Indirect ES 0.10 list 2.3 consequences Cost $ ~o~j__. _ __ ~~~iew Co!"!!,~~ _ ~__
library - Public Services Adult Services Citizens, employees, :Citbens, employees, ES 9 i 1. No resources available at full $239,516 1 i Adu" Syes division is responsible for the i
businesses, and schools i business and schools I rnnge of hours. 2. ! selection of materials and the provision '
I No public access to broad range of easy access to fiction and nonfICtion
: of computer services. irnaterials in all formats. Programs such: Retain _
13. Loss of equal acce.. fo, all i as Gl"l!at Books, Great Decisions, the Could
citizens to know~ge and Library Lecture Forum and other like
enrichment opportunities i programs educate, infonn and : Consider
resulting in a cuttural abyss. : encourage life long learning in adutts. IHours
,Tax information, forms and publications i Reduction
i::~='::::--m::ai;Revenue :to save
i Service and the Florida Department of costs
: Revenue and is the only outlet for such (15%)
: services within the City limits.
iwithout the profess~~;iexpertise~ i R . $ 35,927
Library. Technical Services Technical Services Citizens, library staff Other libraries that ES 8 : 1. Neither staff nor public could $207,133 1
Cataloging Resources reciprocate, their patrons, I locate. library's books and other I catalog and organize materials and the I etaln-
citizens of Florida i matenals. Istaftlo process them and repai, !hem, I Could
: 2. Those same materials would jthere would be an unorganized group of Consider
i deteriorate. 3. ;"s~. lnaddition.s~lsabletofulty Hours
'No one would know what we I ubhze donated matenals that are not
!have. I p"",hased by !he city, furthe, s,",fehing I Reduction
lour resources and making more Kems to save
! available to our citizens. I costs
1(15%) $ 31,070
I.... _._____.__.._ __no _.____..... ._._ '
Library - Technical Services . COAlAIElectronic Resources i Patrons, Library Staff, ES 8 '1. Would need to refill the $39,974 1 i This provtdes the infrastructure for all
; Management I cKizens of the world who positions that we were able to I bibliographic and patron record
have online access cut due to automation. i automation. Our integrated library : Retain .
2. Many citizens would not have : system is based on library standard ICould
access to the Internet or j formatted bibliographic records and is
informational databases. ; run on a sea Unix platform. The Iibrarianl Consider
iwho. ~mi~iste~ the system must be I Hours
]famdlarwith Umx and MARC record I Reduction
i fonnat and cataloging in order to keep It
!the system functioning effecientfy. Our I 0 save
1 system is shared with 3 other Iibrartes to I costs
: reduce the cost to each library. ;(15%)
$ 5,99.6_
Police. Admin. Public Information/Public Police Deparbnent Citizens ES a Loss of agency accreditation. $80,265 1
Records Request Compliance loss of public comldence in
I agency. Loss of media liaison. Retain
!Violation of State Statutes.
$
Police - Animal Ctrl. ES 10 Animal Control Division would $22,659 i Essential for support of Division Cede to
Division Administration Entire Community Entire Community not exist 2 purpose. .c:.ounty $ 22,659
police. Code Compl ES 8 Uninspected buildings and $23,461 i Essential for support of division purpose'
: systems due to no permitting, i & Building Division ' Retain
; unsafe buildings/structures
: Violations - Red Tags ViolatorsfComplainants Entire Community 1
Police Code CampI. ES Code Compliance Division would $349,503 : EssentL1,-iorsupport of divisKm purpose!
Administrative SupportJ 8 inotexist 'Retain
; Customer Sentce Entire Community GfQater Boynton Beach area 2 $
Police - Code CampI. ES 8 Code Compliance Division would' $11,629 Essential for support of division purpose i Review in
Board Legal Procedures Violators Entire Community not exist 6 ,07-08 $
police Code Campi. ES 8 Unsafe conditions for tenants $18,858 . Essential for support of division pur~~~ iReview in
: Rental Inspections TenantsNiolators Entire Community 6 07-08 $
Police - Code CampI ES 10 Unsafe Community $5,209 Essential for support of division purpose r Ret~i~
Sc:o:ual Predators Police/Predators Entire Community 1 $
Summary S programsKB Page 8
i I ~;
Exhibit CJ . ..; 2.0ii'-PROGRj{~EVAUJA 1l0~S .. _J~~SE~!L~!:-__~EkvjCES (ES) -----------J _ ---t--~~
--t -----------t---_.1 i i---I ---I----!c'C1------
--------~ )- -- - _cusllmers ---------j I Rank I If not delivered Total Annual 1 Review fR.ecomm I Amount
_ ______~~_~~~ent I Program~roject ____ ___ Direct ___ _ Indirect ~_~~__~__Q~~Q_ j ___ list 2-3 consequences Cost $ _ ~ode __~ Review_~_~_~~~~_t_____J_____~____
Pol~ - Communications. !Recordlng ReplicatK>n City/C~izens City I ES ; 10 1,. Contempt V;olation .. $55,202 I I I
AdmIn. I I subpoenas 2. Public Records
Law violations 3. Impeding .
i Police Investigattons 4. loss of Retain
! valuable training material. I
-=-~'Ii"',"'fi" '_. --~,"",,,~ I" .. ".~-,- -- -.....--.- i ,_.__==..COi"'-' -,
ops. I Responde.." don't answer 9", ~ Maintain a minimum of' Ols_.. at
is impossibte for the Police and peak times, a minimum of " during
FinHtescue Departments to average times, and a rock-bottom
I carry out their most vital minimum of 3 Dispatchers during the I
function-emergency response, slowest time periods. Obi 3: Maintain !
I I I.e.. s.Ying property and byes of adequate coverage across aU lime .
citizens. 2. Obvious legal periods to substantiate use of the
I I liability, due to negligence. "Emergency Rule" ~ appropriate. .
, (Current under-staffing invalidates our Retain
, ability to use this liability shiekl.)
Obj 4: Eradicate unnecessary overtime
I usage by having a realistic and workable
, minimal staff.
----- I - - - -------- ---------- - --- $
-, ul
Police. Communications - Non-Emergeocy Call Taking. Citizens I Police & Fire-Rescue, All ES 10 1" Loss 01 intervention In non- $242,030 1 Ooal f:1re additional personnel;Obj 1:
0".. *" Cost included in ITS budget other Crty Deparbnents emergencies frequently Maintain a minimum of 5 Dispatchers at I
I escalates them into peak times, 8 minimum of 4 during ,
I emergeoctes. 2. loss of conduit average times, and a rock-bottom
,(for citizens) to all other City minimum of 3 Dispatchers during the
I Departments during off time, i.e. slowest time periods. Obj 3: Maintain
nights, weekends, holidays. 3. adequate coverage across all time
Obvious legal liability due to periods to substantiate use of the
negligence. "Emergency Rule" if appropriate. Retain
(Current under-staffing invalidates our
ability to use this liability shield.)
Obj 4: Eradicate unnecessary overtime
usage by having a realistic and workable
minimal staff.
$
Summary Doc- ES programsKB Page 19 of 28
- I
Exhibit C 2007 PROGRAM EVALUA TlONS 'ESSENTIAL SERVICES (ES)
. ---tcM
Customers ,I Recomm Amount
Rank If not delivered fotal Annual Review' tm- --
Department ProgramJProJ~ct Direct Indirect ES 0-10 list 2-3 con_~e~uences_ Cost $ _ Code :___ _ _ __ Re~iew Comment J
Police. Communications - Fire/EMS Dispatch Crtizens i Fire-Rescue ES 10 i 1. Failure to (or delay in) $191,882 1 ~Goal #1re additional personnel;Obj 1:
Ops. ~ dispatching Fire or Medical calls I Maintain a minimum of 5 Dispatchers at
could result in loss of life and/or : peak times, a minimum of 4 during
: property. 2.meffective dispatch : average times, and a rock-bottom
i could result in injury or death, I minimum of 3 Dispatchers during the
i danger to field personnel, and 'slowest time periods. Obj 2: Free the
compromised Fire-Rescue i Fire-Rescue Dispatcher from answering
I operations. 3. ObVtoU5 legal i in-coming phone calls as much as
,liability due to negligence. i possibk! during average to peak times.
! Obj 3: Maintam adequate coverage
! across all time periods to substantiate
use of the "Emergency Rule" if
: appropriate. (Current under-staffing I Review
i in~alidates ?ur ability to use ~is liabil.ity I Possible
shlekl.) Obj 5: Achieve comphance with i Transfer to
County 9-1-1 Standards and County Fire-!
I Rescue level of Service Standards. 'I. PB~ F R
i Goal No.2: Set-up & knplementation of dunng
; EMD P~ MPDSCAD Softw.",. Obj 1:! 2007-08 _
: Achieve compliance with Priority is-
: DispalchlNAED STANDARDS, and Fi",. ! till would
i Rescue level of Service Standards. Obj : be a cost
i 2: Maintain and hnprove professionalism
while decreasing dispatch times.Obj 3:
Provtde another level of Iiabilrty
ifortiftcation. Obj 5: Meet the 9-1-1
i Communications Center requirements
i necessary for our Fire-Rescue
i Department to achieve ISO accreditation.
$
Police. Communications. Police Dispatch ; Citizens Police ES 10 1. Failure to (or delay in) $236,B54 1 Goal #1re additional personnel;Obj 1:
Ops. dispatching Police can result in Maintain a minimum of 5 Dispatchers at
loss of life or property. peak tknes, etcuObj 3: Maintain
i 2.1neffective dispatch adequate coverage across all time
Ijeopardizes offtcer and public periods to substantiate use of the
I safety, and compromises Police "Emergency Rule" if appropriate.
I operations. 3_ Obvious legal (Current under-staffing mvalidates our
I liability, due to negligence. abil~ to use this liability shield.)Obi 4:
Eradicate unnecessary OT usage by
having a realistic and workable minimal
staff. Goal # 2:Set upllmplementation of
EMD Pro-OA MPDSCAD Software...Once
established, incorporate a formal Qualrty
Assurance nmprovement Program for Retain
Polic;e. Goal No.3: AIkM:ate time for
Supervisors to assist the Manager with
the following objectives: Obj: Continue
our increasing involvement with the pse
9.1.1 Users' Group and surrounding
jurisdictional agencies,
----... ---.-- . ----~. $
SUmma!) S programsKB Pag€ 8
E'h;b",,-- -:::1-__ - - ~ 2007 PROGRA:W EVALUA 110t5 i~1~S5ENTiADERVlCES (E~L. -~- --_~! - .1.::::..
I I :CM
-~ ____ Customers ___ __ I 1 ~_ _ I , f_RecQ..I!l~A.!!!~_'!t_____
I I I I i Rank I If not delivered . --.oW Annu~iewl . I
"- __I?~_~~_rtment _1__~rog~mWrOj~_~ _~___________ Direct _J___~i~ct I E;~__L.!l-=~l ~_lis~~_.~__c_~n,~~q!-'~~~~!l____L_ __ _ __~~!~_ _ Co~ n__ _ _ _ __ Re_",~ew_~om~~~____i _ i
Police - Communications - I FCICINCICiPalms - Police I C~izens I ES I 10 11.Failure to p~v"e i.nfo~atlon I $101,734 1 I Oo~"~re additional pe..~nel;Obj 1: I
Ops. I necessary for Investigative i Malntam a minimum of 5 Dispatchers at
. I purposes. could result in offICer i peak times, etc..Obi 3: Maintain I
i I injury or death, and danger to ! adequate coverage across all time !
I i I public. 2.0bviousl legal liabilily, : I periods to substantiate use of the I I
I due to negligence. I "Emergency Rule" ff appropriate.
. .---- R"'J
' ,ability to use this liability shield.)Obi 4: I
I I I I Eradicate unnecessary OT usage by
I I I I having a realistic and wori<able minimal I
-I I I .1-
- ----------- ----- - -- - ----------- ----~- - __H___ _!
Police - Communications - Emergency Medical Dispatch Citizens i Fire Rescue ES 10 1. Failure to provide would resull j $324,8-45 1 008"1 re add~ional pe..onnet;Obj 1: I I
Ops. I i in violatton of nationafty I i Maintain a minimum of 5 Dispatchers at I I
I established standards of care. I I peak times, etc...Obj 3: Maintain
I increased bystander risk, and I i adequate coverage across all time
greatty lessened patient viability I periods to substantiatl! use of the
I when EMS arrives. 2.loss of "Emergency Rule" if appropriate.
I medically COrrec1, caller- (CU,""" under-staffing inva'"'''' our
empowering/reassuring, and life-I ability to use this liability shield.)Goal
saving pre--arrival instructions , No.2: Set upllmplementation of EMD
I I -----.t '--~---,
access II medical professional.) reqUISite lnIming to set up and
3. legal liability due to neglect. I mplement a formal QUlIlity
I I Assurancellmprovement Program for ReView
I I : Emergency Medical Dispatch calls.
I ' IObjective: Achieve compliance with I Possible
I Priority DispatchINational Academy of ITransferto
I I Emergency MedICal DISpatch Standards, PBCFR
and Fire-Rescue level of Service d nn
I I Standards. Objective: Maintain and U 9
I hnpruve professionalism while 2007 ~OB -
I decreasing dispatch limes. Objective, Still would
Provide another level of liability be a cost.
I fortif"lC8tkMl. Objective: Lay the
I I I groundwork to achieve accredilation as
, an ACE (Accredited Center of
I I I 1----'-
the 9-1-1 Communications Center
I ,requirements necessary for our Fi....
i I I Rescue Department to achieve ISO
I I I accredilation.
. I !
. . I' j: ,
Police -Support SvO$. --rvkience Mai~.,,;;;----lemPiOYees -- ---jc..;ens, Court S~tem- --1- ES -t 10 - "'-;';~};wiillose accredllaiionj $118,172 . -jC;;;;;idering O.rtsoource.ii:;;;;;;'k>n for -
i I slatus. State Attorney will be I I Evidence Reduce
I unable to prosecute cases. ! I
I I I I :~~:= in violation of i i ~~~S by
...~.........C-Th...= -- ''-.- ~.'-'-IJiO~-"";=-+ """,-I- , -- - · ".,"
II - ___d'"
I unable to prosecute cases. Retain
Crime rate will fncrease.
--~- --- $
Police-SupportSvcs. RecordsManagement Employees,c~ens Citizens, Court System ES- 10- Agencywilltose8cC~ibtion- $1,037,578 - -6- WilIEvaluateCOst-SavingsWfth -"- ----
status. State Attorney will be Communications Consolidation. Reduce
:lea:':;::~:':;':i.lI: Cost by
in viol_ion of State Statutes. 5%
$ 51679
Summary Doc- ES programsKB Page 21 of 28
---- .-- ..-- --'-'--'--
Exhibit C · ESSENTIAL SERVICES (ES)
Customers Recomm Amount
If not delivered '-'.otal Annual ~ Review ,---.-.- ----
Department Program/Project Direct Indirect ES list 2-3 consequences Cost $ I Code Review Comment
Police. Support Sves. Victim Advocate i Victims 1 Employees, Court-System ES i S~rvke is' required byt;,.v.- $75,300 1
, ,Sworn personnel or contractors
I would have to provide the .
I'service. Agency will be in Retain
violation of State Statutes.
$
Police _ Support Sves. i Investigation Persons and Victims Employees, State Attorney 10 ilnvestigation is required on $2,462,942 2
Property Crimes I C1!rtain cases. If not us, another
i agency would have to come in to I
I handle the investigations. ' , .
I Agency would be in violation of Retain
I Cjty Ordinances and State
I statutes
$
Police. Support Sves. iln~estigation. JuvenileJ Adult I Victims Employees, State Attorney, ES 10 ~State mandated. We have $583,076 6 Possible consolidation with aspects of
i DCF Crimes I DCF : sig~ .an MOU on this matter 'Juvenile Violence Reductton Program i Review in
I obligating us. Agency would be :
in violation of State Statutes. : 07-08
$
Police. Support Sves. ~ jcrimi~1 int~l1igence 'Police Officers i Citizens ES 10 i Criminal intelligence and , $56,013 '
I I analys~ is req.u~red to co~duct I ! Review in
I preventive pohcmg and cnme
'investigation operations; 07-08
.' $
Police. Unifonn Svcs. Uniform Patrol Citizens Government ES 10 lciviiun;;~t.- Uncontroiled crime.: $10,524,227 6 Possible Revenue Stream wlBriny I
i Unsafe communities.! Breezes and other communities w/o staff I Service
Deterioratton of the Ctty. additions. - Need to factor service
I Violation of Ctty Ordinances and I reduction of 10%, however for general Cut by
i State Statutes. 'cut.backs.' 10%
$ 1,052,423
Police ~ Uniform Svcs. Traffic Unit Crtizens, Police Dies. Government ES 8 i Decreased -~bilitY to enforce $916.404 J ~ Need to fa~t~r serviCe~uction of 10%, ; Service-- - -- - -
Itrafftc statutes, control traffic, i however for general cut-backs. ! C t b
I investigate crashes. loss of U y
'",venue. ;10% $ 91,640
Police. Unifonn Sves. Community Service Officer Citizens Government, Employees ES 8 iAdded work~ ~unifonn $410,200 1 Cost--Effective Replacement of some . - .__n ----
:r~:~ :,:,::~=;::i:~S! sworn officer services. l Retain
, $
Police _ Unifonn Svcs. . Community Education _ Crtizens Government, Employees ES 3 I'DimlniShed capabiltty to identify .. $47,422 3 See abpve\
i Parking EnforCf!ment and cite parking violators. : i Review in
. Reduction of citizen involvementl I
! loss of revenue. I 07 -08
I $
Police _ Uniform Svcs. i Patrol Administrati.,n Citizens, Employees Government, Employees ES 10 i Decreased operational $424,715 2 Need to factor service reduction of 10%, ,Service
I ; effICiency. Increased liability i however for general cut-backs. i C t b
,and a reduction In employee ' U Y
Imonol.. ! 10% $ 42,472
public Works. Admin : Financial Administration Public Vendors ES 8 No overstght on bill payment. $49,517 1 None
No budget preparation. Retain
$
public Works _ Admin Emergency Preparedness Public City Employees ES 9; lack of planning for $11,247 1: None
i emergencies would yield chaos I 'R t .
in the event of a disaster. e aln
$
public Woril.s _ Engineering . Development Plan Review Developers Residents and Businesses ES 10. D;~e~pment may not meellocal i $323,189 1 None
and state codes without City Procedures Reduced
i oversight. Elsewhere
I. $
public Woril.s . Engineering : Record Plat Reviews Developers Residents and Businesses ES 10 I The City would be in vkllation of $47,613 6 Consider contracting plat review for
I State statute (Chap_ 1771 if this large projects and passing cost to the ,Reduced
services is not provided. customer. Elsewhere
$
public Works _ Facilities Project Management .. . . ES 8 None $61,886 Maintenance contracts must be .
Mana ement Oepts. .__~~_ CitIzens ~ VIsitors continued. Retain $
Surnma!) :S programsKB Page '8
~, . . . . .. ' ...... . I i I
~;'"- c:-- .... ~ri0Q7PROG~r.EIi~WA:::n~ ~ . fESSENjjA~E~Vli:ES 11=-1- - Ic.f'::'~--
I Customers I' ,I i 1:ecomm I Amount
-. '. -- ------- -- -~--'-- - -----1 I Rank I If not delivered r- Total Annual' Review! -- n_, -. -... ------
~~P.artml!~~ J Pro_gram/Prole~~_Dlrect 1__ _...!!'dlre~ ~ _ ES I 0-10. fist 2-3 consequences J . c.o~:J_COd<o! . __B"vieYi Com."'en!___ _ _ _ _ 1_
PUblicw.o",...s_nft't IMaintamfkM!t . iCityEmployees. I Public : ES ! 10 iFleet will fail and city services $1,156,856 1.1.5.6 This serv.ice.. will be festructu.red 10 I.. i
Management (Preventive) " ! iwill not be provided. Fleet provide a increased in house service Review in I
'I I operational condition will level designed to reduce breakdowns
~ d~ ~h~g~ 07~8
, i maintenance/inspection practices. $
PublicW~rlts-Fleet -, MaintainFieet --.----- CnyE:mployeU ~ --lpUbi~------- ES I 91Fteetw,lIfallandcityser;-.ces ! ----$704,974-- 1:6 IThisserv~willhelpproVkie~afeusable ----~ -. -
Management (Breakdowns) I I will not be provided. Fleet ; I resources for city departments and Review In
11 I operatlOf\8l condition will I II service providers. 07-08
I decease $
Public Works. FI;e.------- p~~ha~ing_~.-(Purchase- cnY Emplo~s'" - -~------t-public - -. ES 191esources must have..m;1y ~~$3,n5,3n-- 1:6l:~dation to evaluate usage a~ ~-~-~ -
Management vehicles & opp supplies for replacement schedules or I dispose of unused or seldom used roJe e
fleet), maintenance cost will soar and equipment. Develop plan to identify and Reduction
i I I I residual values WIll decrease. I !sellthis eqUipment, maximize residual Iln Budget 1
I, I , i i I value. Already $
P;;bikw~rlts-FIHt----~ JI'F~pureh;SeandFuel Ilcity. EmpioY;;s- -------Public ---. :1 E~. .9lF.F1eet. WlllfailandCityservtceS-r1.489,891 1,61lEvah.lateandmaxmlZestorage,evalUate . ~--~ -~
Management System Maint 1 I Will not be provided. security and effICiently of eXIsting tanks Review In
to provide cost effectIve services. 07-08
i . I $ _
--- -~ +---------.---- J____ -~-------- - -- - . -...- --~-----'---~--- _____ ___ --t'.-------- .____ ~ ~ ____
Public Works - Solid Waste Residential Garbage I Residents NA I ES 10 I Health hazard i $2,912,232 1,5 Residential Garbage service IS essential. Review In
1 I City becomes dumping area Frequency of pickup could be changed. 8
i 07-0 $
P~b'k:Work'oSoiidW;'le Residentia' BuikT-;;;'..h . R.es~--- INA ---+1 ES~-'-+--10IC;ty~SdumPingarea $1,585,607 -1.5. Some. com. munmesOfferQUar1e.rlY ~ ~.ReVleWln ~-
I 1 . Illegal dumping woukt be iserviceonly. Boynton Beach offers I
PublicWorks-SolidWaste lResidentlalveg.etati. -O~jjRe.'Klen.ts ~NA- r.-ES -. ::=rU';'Ping .-L-$528,456 .1'51~~L.se.rv~.___~. -- ~:~:Win.$
. . . . .. I More composting and odors. . . 07-08'. $ _
PU..blicWO. ",.S.OSolid.w..a ste Comrnen:I8lGarbage----- 8u~;;sses -1Busmess Patrons f - Esto-- 1II.;g~., o'--.mPing ~... --.01,050,938 ~- 1.'.5.-r-..taff. .. wou.-.kt..liketorePI.acedU;"Psters Review in j ~------,~
I I Unsightly commercIal areas I more frequently to enhance appearance. ~
PUb~. Work;:kndW--;ste C-;;;;StructionDeb;;;--!:Contractors FuturetenantSandresidents -ES 9-- si9~ii~ntlossofrev';"ueto ~h1.087,237- -...-1,' ~p;;;g-;~;mustremainorothe.' lees be - ~~~;win ~~~.:_-
Solid Waste Fund I increased.
1 07-08 $
Public Work~ :Street~ - Sign Placemem & Malnl ~ Motonsts and Pedesbians 1 NA~-~ ES 10Mustpost regulatory coOtrol. NO~124,335 ~.- 1 -- None -. . R-' - -
Maintenance choice. I e aln $
PUblkWOrtcs-Street JpavementRepairs f-M~nsts - ~~ Pedestrians -ES-~8-I~othoIesWOUlddevelopand -~i140,186 - 1'5-iThi.S~WOUldbeweIlSUrtedforinhOOSe . -~- ---
Maintenance damage cars. Pavement costs staff because of the flexible nature of Reduce by
would H1Crease in the kMlg run. assignments. 20%
$ 28,037
Public Works--=- Street.- Sidewalk Ma'"tenaoce-~ Pedestrian;: especJally grade Parks, buSInesses -+' - ES l-"8 - Sidewalk failures would lead to -1- ~ $158,817 - 5 COOtractOrs may ~ more efficient Minor R-;tfu~ 'by - ---
Maintenance school children tnp hazards, Injuries and ) work still done in house
-~---- ~--- ~---- ~ - -- Ia....uits....__ -__ --=r= ~O%__ $ 31,763
RecJP;rts . Parks -- Administration - Residents, Employees Public ~- - -- ES - 9 Decreased and deflCt;m - ~,935 11
'II accountability, admlnlstenng I Review in
personnel, budget and publIC 07.08
ISSueS $
RecJP~.i.S_Ad,;;",~--fS~Adm;.iSlraii;;;;~--lstaii,c"",e~,~p~l"licipants, ~----~-~~ ES I 8 - LACkoid~a~~ I $9,080 - 1 - Review in
I ! Vendors supervISion at the facility and for
RecJParks-Ad;~. 'j:PUbhCRelatlOnslCu-S-tomer -lCit'ize.hs,----othe.rDePts. Staff. . ES -II ..9 1~~~ra.;;:icatIOnWlth;.1 $23,526 -rl----.1-1cu,tome<SUp;;;,"andcommun;caii,;,;is ~~~;.;j~ _L
ServICe lcommunity. Lose community a critical function of the department.
l'sUPPOrt. 07-08 $
RecJPa",S.ArtCente'-tAdm,n.,s.lnIti.ves..u.Pport. st;ri,cnizens - - - --- ES ,-- 8 Essentla'funciiOnscou!d-nolbe. - - $8,485 --i-- Reviewin -
___~__ ___~ _ __ _ _ _~ _ ____ ____ _ __~___ . maIntained. _ __ ___ 07-08 $
RecJParks - Art Center Section Administration Staff, Citizens, Participants, ES 8 Lack ~ ~ireetion and . . $16~g- ~ 1 . Review in
I Vendors SUperviSIOn at the facility and for
the P"'9..ms. 07-08 $
RecJParks . Artcen.er PUb~-Re~S/cu-stomer Citiz;n~--- Other Dept;. Staff - -----~- E+ 9 UJ.lt ~muni;;tion with'~ - $31,618 - -1 ^- cus~~;~~rt a~ communication is Review in
ServICe community. lose community a critical function of the department.
support. 07-08 $
RecJParks-. AlhleticS---- PUbl~ Relations/Customer Citizens, Other Depts. Staff - ~-~ ES 9- Limit ';;;;;;;'-;'-;:'k:;tion with $9,975 --.1 CuStomer support"and communication is Review in
ServICe community. Lose community a critical function of the deparbnent
su rt. 07-08 $
Summary Doc- ES programsKB Page 23 of 28
1
i
i
!
i Exhibit C i 2007 PROGRAM EVALUA TlONS : ESSENTIAL SERVICES (ES)
it ~ --------:= ---------'----------~- .--- .. CM
Customers Recomm Amount
Rank: If not delivered Total Annual Review' ---
_ Department Progr:a.rn/Project Direct Indirect ES ~-10! _..I!s~.~:~~nsequ~n~~_C_os!.$_. Code i Review Comment
II. - ReclParks -Athletics Section Administration : Staff, Citizens, Participants, ES 8 ilack of direction and $10,665 1 I R . .
_._. I Vendors .supervisoo at the facilrty and for! I eVlew In :
I the programs. I 07-08 ! $
: RecJParks-BoatClub rSecti;;~AdrTIinist~~ti~n ISbff,citizen~.-p~rticiPants, ES -- 8 ~"';~k-~~i~ionand.. ,$793! . Review in ,
,Vendors I supervISion at the facility and for: '
_: _ n____ ______ _ _____j~_progra~~____ ' , _ i?7-0~____l__~_..
RecJParks . CHMall: Program Registration i Program participants, Staff, Instructors ES 9 I Customers wouldn't be able to $39,567 : Program registration by this setf- !
I Parents I participate in recreation : directed work team is essential to the I Reduced
I programs. ;departmenfs function. Elsewhere
, ' $
ReclParks - CHMall l Bea~h & Boat Club Decal ; R~~ide;m. Boaters ,Vendors, Staff ES 10' l~$~of ~~enu;. Decal s~i~~ are: $21,093 Iloss of $194,000 annual revenue. i . ---~---
I Sales . established by city ordinance. I Reduced
I , I Elsewhere $
ReclParks - CHMall !PUbl~C Reiatiol1s-jC~~tomer lPubli~: citY 8. c.~unty Staff, Instructors ES 9 I Dimini$h~ i~f~~~ti~ncondu~ $51,192 --t- --,---t,CttY Hall in the Mall serves as an
I Service iAgencies ~~~:':.'~:~::~~~::: :=::::::::::U::17:~:~::i~a;~ ,Reduced
i convenience for customers. I Passports. : Elsewhere
!.. ..u. _____u_.. ___.__ L________ ,___u_ I $
ReclParks - CHMall ! Section Administration i Staff. Cjtizens. Participants, 8 lack of direction and I $19,678 1
'IVendors !supervision at tht! facility and for, i Reduced
, I the programs. ! Elsewhere $
ReclParks - Civic CtT. Sect~ -Ad~inj;tr~tion Staff, Citizens, Participants, 8 flack ofdi~t~~-~~d $17,302 1 -'-_u__________
Vendors I supervision at the facility and for i Retain
I the programs. $
ReclParks . Civic Ctr. : Publ~R~iati~;ls,_C.~~t~mer Citizens, Other Depts, Staff ES 9 ~ limit CO'mmunication with $53,967 L___ 1 Customer support and communication is
i Service community. lose community a crrtical function of the department : Retain
i support. ' $
ReclParks. Civic Ctr. Administrative Support Staff. Crtizens ES 8' Es~~functions coutd notb;-' $11,078 1 R t .
i maintained. e am $
ReclParks . Civic Cir. Strategic Planning/Research : Citizens Staff ES 9 ~C~,dd not m~intain national $15.631 1: St~-t~i~-pi~-nning ~s allowed the
I ,accreditation; grow and improve.: ! department to become nationally Retain
-<________ __ ____________ :acc~ited. .._ ~
ReclParb . Hester Ctr. I Public Relations/Customer Citizens, Other Oepts. Staff ES 9 limit communication with $27.771 1 Customer support and communication is
is. ervice . : c.o. mmun. ity... lose community a critical function of the department 'II Retain
i ___ ___ !su'p~~__ , $
ReclParks . Hester Ctr. ! Section Administration i Staff. Citizens, Participants, ES 8 lack of direction and $14,376 1
!Vendors 'supervision lit the facility and for i Retain
, :~-p~~~~~-~------_....._----- ; $
RecJParks - Hester Ctr. iAdministrative Support iStaff. Citizens ES 8 IEs~~nctions could not be $21,806 1 ! Retain $
lrn~---~ .__'_. __._ .___ -L______________________.____________~--
ReclParks - Madsen Ctr. Public Relations/Customer 'Citizens, Other Depts. Staff ES 9 ,limit communication with $6.247 1 jCustomer support and communication is I
Service I community. lose community ! a critical function of the department. ! Reduced
i support. : : Elsewhere
__ , m __ ..._ ______ __+' $
RecJParks - Madsen Ctr. : Section Administration Staff. Citizens. Participants, ES 8' lack of di~jon and $4.809 1 ,
Vendors isuperviston at the facility and for: I Reduced
the programs. Elsewhere $
Rec.lParks. Madsen Ctr. ; Administrative Support iSbif. C.rtizens ES 8 Essential functions could not be $2.175 I '
rnaintained. ! Reduced
1 I Elsewhere
Rec./Parks - Senior etr. Section Administration i Staff. Citizens, Participants, ES 8; lack of direction and $9,080 1
! Vendors i supervision al the facility and for I Retain
i the programs. $
Rec.lParks . Senior Ctr. PUbl~ Relations/Customer Cjtizens, Other Depts. Staff ES 9 j li':;'it ~~~nbtion with . $23.526 I Cus~~mer sup~rt and communication is i Review in
Service i community. lose community a critical function of the department. !
,support. 07-08 $
Rec'!Parks . Tennis etr. Section Administration Staff. CitiZens, Participants, ES 8: lack o~ ~irection and.. $12.066 i Review in
Vendors supervision at the faCility and for
j~~~~~_' . __!O~~?8 $
Rec.lParks. Tennis Ctr. Publ~c Relations/Customer Crtizens, Other Depts. Staff ES 9 : limit c~munkation with . $22.143 1 Cus~~mer support and communication is i R~view in
ServJCe communrty. lose community a critical function of the department.
su rt. 07-08 $
Summary S programsKB Page 8
. · '( I .
EXhib;t(;~_l~-IIOO7J'ROGRAM E~LOA2'Or~_~ ~SS~A:SERVlt~E~f= I 1= r
, · 1 . , ,c. ,
. ~ Customers I Recomm Amount
------! - I -- -----1 Rank If not delivered Totaf Annua ReView - - - --
_~llPartm!""~!_pro~n1m/PrOject I Direct _J~_""__ Indirect L Ell_L O:1~_o _ list 2~3"consequenceo; Cost $1 ~~_L~View Commen~_ _" C t
_.'-'~J-'- 1'- ,-- J · -.-- .- I" I I
~ ----,
maintenance resurting in an Review in
unsafe and lmusable playing 07-08
surface.
............ II -,_.~;...I.....~..:..- - .......- -.. u., ....-'"'---.;...~ ~m - , .....-_-- R~". ' _
I Claims Administration , Increase in litigation. Higher in reduced frequency of litigation and
costs. , reduced cost 07-08 $
...",",- 1""""-""'''' -.......-. - -_. u. ~......-...... - .- .,"" ,-....-......... . -
Administration I claims. Increase in liUgation. outside adjuster on property and 81
I Higher costs. ca...s ",suits in elIiclent cost elfective
claims management. Alternative of Review in
I outsourcing -... program will ....u. in 07-08
' I I increased costs & Ios. of control of
program.
I $
''''- .~OO~,_,.~._. ]-,....... U I ",-.-- .~, -I' ~~=-,=~..--
Testing I Inc",..ed probability 01 motor Allemative will ....u. in violalion of Review in
I vehicle accidents federal program & increased risk for
losses resulting from impaired vehicle 07-08
operators. $
ilo;k ...nag.;....., lo;s~;t;,r/EOC PI.nni"".. "- jo.Pi~~t8ff .."City staff" !Otheigove';:'" mental ES 10 Failure to receive FEMA, State & $10,532 -I 1 ~inue octivities in dis.ster p.u;,;;..;.,
0"""" [--",............ -- I --'--
I General Public lnc"'.... in property insurance Allemative 01 dropping or reducing ..
premiums. program wiH result in loss of ReView In
I reimbursements due to inability to 07-08
I document and provkle information
. -I 1 -'--
, . I $
Risk Ma;;ag.;;;;;;n. --- I OffICe Administration llept. statl & ci!Ystali- City ;..Ii & G.;;;M~i Public ES 1-. Fai,..," uf dep8rtmen'b, oper.t;,:i $69,935 I 1 Continue depar1men1a1 operations to -"-"---
I I me_e programs efficiently .nd cost
effectively. Altemative is to hlIve other
I I I department assOO1e responsibilities, or Review in
I : i outsource ~ttles, resulting in reduced 07-08
d I I effICiency.nd Inc""Sed costs for
, deparbnental programs.
--- -~~-- ---"----"-- "_. "___u_"" $
............. '"-1'"-. - ....""'- 0"" -I..... u' ........ .....,.. -f.,.,.. ,,,;;;-'..... "'"-- -
Boynton Beach :=Sdal=~edn:=:~ I ~al means of g@herating new A Review in
equipment. revenue and additional payment options. 07-08
-" -- - --- - -- - ---"--- -."~----- "--- .~- $
Uti,ities" Cus";;"r ReiOtions I Utility Billing --- Utililies dept., Utility Finance, City 01 Boynton ES 10 Delayed & missed billing. $395,429 6 Develop consolidated billing for multiple
f""- - .-.....-.- ----~..R_'o
I billed accounts, lost revenue & and additional payment options.
I customer complaints. 07-08
-'=-......1.....-..... - ~~---,"'-I...;- u' -_......-- 1- -"<i'Oi- -.- -.---- ..... - ~ .. '
revenue. Lowered morale, I billing. Centralize printing, copying, ReView In
I I increased cost, dissatisfted staff.' laser fiche & dupUcating operations for 07-08
j' City. $
~_C..._ i...._- ---- r - .." ....""',--=- '_,,,.,. 'Th.._'_,~"" R~.;;;;
Increased outages and repairs
-- - - - - _~_____ n"_ ____ ~n_ 07-08 ~ ..
Utilities - Meter Svcs. Read Water Meters Customers Finance ES 10 Revenue Loss; Unaccounted for $119,583 3 Will eventually convert to Fixed-Base Review in ----
---.- --- _ _ _ :ater~_~______________ Meter Reading a___.____ 07-08 $
Utilittes - Meter $vcs. Install New Meters Consumer Finance ES 10 No CertifICate of Occupancy: $489,501 3 New Development
lost Revenue Review in
07-08 $
Summary Doc- ES programsKB Page 25 of 28
1_ lESSENTlAL ~EHVICES (ES) --------------
Exhibit C 2007 PROGRAM EVALUA TlONS
,
i ---..----- -------- -- lCM
t Customers iotal Annual-~ Review ! ~e_~_gmm Amount
----,-- Rank If not delivered
t Department ~~Jlram/Project Direct Indirect ES _~_::1_~ _1_ _Ii~~~-!_~_t?~~~_que_n_c~~_ Cost $ Code Review Comment
f.
. ------------ -3 rN~.;~k;;;.;n.: ~~r~~ reading, ~hut-~ff I Review in
1 Utilities. Meter Svcs. Establish Service Consumer Finance ES 9 I Miss Billings Revenue; Illegal $72,627
I Consumption ;orbJmon j07-08 $
~ ____..____u___
Utilities - Public Water : Provide Drinking Water, City and Service Area I SFWMD .nd LWDD ES 10 I Mandated by law $4,072,902 2 : Provrdes quality product, meets all i Review in
Treatment I operation of 2 water I : regulations, process constantly, jO?~OB
j tr!...~ent plants ~------'--.__. ...- -------.----- reviewed ,~
------------- ._~-------------- -
Utilities. Public Water Dispatch Responders City and Service Area Sewage Pumping ES 10 I Boil Water, Traffic Hazard, $21,927 4 i Distracts from operation and staffing i Review in
Treabnent lWaterlSewer Stormwater i Health Hazard, Loss of i modifications [02:-0B
, j ~~,:,~_t!~ ~__________ --- ---- ------ ..-----------------
Utilities. Public Water 1 Monitor Sewage Stations : Pumping Station Division I All residents and Visitors to ES 6 I ~::r:~a::.~~~:s~:~ard, $13,626 4 Distracts from operations i Review in
Treatment I Service Area i07-0B
1 ~~~_u_~~ __ __
Utilities. Public Water Well Maintenance and Deparbnent, water plants Customers, regulatory ES 10 i Mandated by law $472,553 6 I~~-;:;~-water ~-pmvide~tabie water 1 Review in
Treatment 1 Management i agencies !tocustomers 107-08 $
Utilities - Stonnwater I Swale installation '. Pipe ; City Residents ; City of Boynton ES 8 : Reduced pretreatme;.;l ~f storm $114,353 6 j Th~ progra~ is an ess~ntjal ~-ervice for j
Maintenance Repair I water. Flooded city streets & the City and its residents. The Storm I
i water damage in homes I iWater rules are mandated by the State of! Review in
i businesses. Sink holes along 1 Fforida and Federal Gov. i07-0B
: storm drain systems I I
i This program is an essential se~i~ for $
Utilities. Stormwater fCat~h basin & Storm Drain - - citY R~~tdents city of Boynton ES 8 ii~rease in 000d~ ~itystreets &' $126,303 6
: line cleaning I water damage in homes I ! the City and its residents. The Storm I Review in
: businesses i Water rutes are mandated by the State of I
Florida and Federal Gov. ,07 -08
$
Utilities - Stonnwater Tc;t~h basin.\ Storm Drain 'City Residents City of Boynton ES 10 Failure to detect damaged storm $76,793 6 : This program is an esse';ti~i ;~~~ f~r
Line Inspections 1 drain structures increasing !the City and its residents. The Storm . Review in
I liability of open catch basins or I Water rules are mandated by the State of I
i sink holes ! Fk)rida and Federal Gov. ,07-08
$
Utilities. Stonnwater : Respond to water & sewer icitY-Re~idents I City of Boynton ES 8 I extended repair time, increased $92,237 6
emergencies (Vac-<:Oh Crew) ! damage to property, possibk! , Review in
: exposure of hazardous material '07-0B
ita resKtents.
$
Utilities. Stormwater I Water Quality monitoring at City Residents City of Boynton ES 10 : Loss of Storm Water permit $38,878 6 This program is an essential service for
: Discharge points along the i monetary fines for failing to ithe City and its residents. The Stonn, Review in
; Florida waterways : follow State & Federal laws ! Water rules are mandated by the State of:
! Ftorida and Federal Gov. 107-08
I~~ pre~;;t-a~ $
Utilities. Stonnwater Retention IDetention Pond City Residents i City of Boynton ES ,. $168,941 6 IT-hi~ p...,g~~is an ~~;;~tiai-~;rvi~e-for i
Maintenance ! increased down stream the City and its residents. The Storm I Review in
I pollution. Increased Impact on : Water rules are mandated by the State of I
! down stream storm water i Florida and Federal Gov. ! 07-08
[systems $
~j- ------------- ES ,. i Failure to maintain proper water $41,173 6 i This program is an essential service for
Utilities - Stormwater i Retention IDetention Pond City Residents City of Boynton
i Inspections : levels. Vegetation growth, i the City and jts residents. The Storm !
sediments, debris & erosion 'Water rules are mandated by the State of! Review in
i control Increased impact on 'Florida and Federal Gov. 07-0B
idown stream systems
-jFailure to detect damaged storm :$
Utilities - Storm water Catch basin Inspections & 'City Residents I City of B(lynton ES ,. $137,309 6 I This program is an essential service for
I System Mapping idrain structures increasing !the City and its residents. The Storm ; Review in
(Maintenance crew) i liability of open catch basins or I Water rules are mandated by the State of
i sink holes. No Storm Water iFtoridaandFederalGov. 07-08
l~~~~_ ______ ~__ $
Utilities - Stormwater Re-linelrenew stonn water City Residents City of Boynton ES 8 ; Failure of pipe integrity, sink $3,185 6 'This program is required to keep Storm
piping : holes, Flooded city streets & !Water flowing when inspections locate a Review in
: water damage in homes I failing storm drain line. 07-0B
; businesses $
Utilities. Stormwater Storm drain renewal and City Residents ; City of Boynton ES , I Failure of pipe integrity, sink $3,185 , : Thi~p~ram is~~-ui~~ keep Sto~----
replacement : holes, Flooded city streets & 'Water flowing when inspections locate a 'Review in
water damage in homes I failing storm drain line or catch basin. 07-0B
i businesses $
Summar) S programsKB Page 8
I i I ~'I i
~hibJ!~~-= =:1=. j =-~~~--___1?:,!o7 Pf{9~_~~.~. -E.._ _"'. :4LU~t~~S~ _~j ~~:~NTJJtL~~lE~~V,.lc_.'..g.-~s.... ~ E...S l~=f. _-=-=__~~--=_=~;____.'... . ~ ..
ii, ! 1 i !eM i
t Customers I : t I Recomm Amount
-- - - --' - - -- -- Rank I rt not delivered - -Total Annual Review - - - --- -
~Jlartmen..t_.L_prOgram/PrOjec1_.. Direct _C_lndirect__I_EsJ_O"oL list_2:Jconse,!"enc~1~<>5t$___ COde] Review Comment r~j _..
Utilibes.Stonnwater I Admini.s..,...ive issues, ,Division, Department I residents, other deparbnents'l ES I 8 I paperwork is a necessary I $14514. 54 I 6 I I I
ISUpervlSIOh, payroll, I I staff I I ' ,Review in
j-~ I I
reqUirements, equipment i 07-08
--- -. I~,,;n:-:tion-.. -t.IIE.mployees--- -----+j:CitiZeflS-- .. ES 9 D.iffi.ICUIty..infi.'ndinglocation. i-.$232'4i6.1~.6. I.ThiS-p;;;g....ram.....isessentialU;City~. ReVieWin.r.~--
, Acceptance of bad piping from property operate and maintain the I
utilities.WastewaterCoIl. : __ _~___ 1 _ _ _ ~ont~':5 _ ___ C~I~Sys_~___ 07-08 1_$ _
~ewer Main Line Cleaning I Employees Citizens ES 8 Sewer Back-ups -Insurance $447,336 6 This program is essential to City 10 _. ~
USing vador type equipment claims rise property operate and maintain the ReView In
and TV truck I Collection System 07-08
Utilities - Wastewater con. ' ' $ ~
--~---- --iService Calls/Rep8lrs----- ~Citizens ~-- - -- I' Emptoyees Citizens--- -- ES 8 Existing pipe Unes wliifall apart. i:i9i,230 16 This program is essential t;; City to - .. -- ----
I respond to customer needs . Additional services for property operate and maintain the ReView In
customers will not be met. Coltection System 07 -08 .~.
Utilities-WastewaterColl..., 1_ __n _ i ___ _ ___" ,_ C>utd~~y~tem " _ _ '_ $ _
pjp.;lining,..ha. bilita~of lEmPI~y~-- -- - --I'C.itiz..en. ~-- ....-....1. .... E..S. .1-.... jo.pe nt~. h.- ....co .yati. -onscos '.I.Y' t- - $9-,536 +-1 6 jTh;$prog;;'m is essential to City to - - ReV.i;~. i." ~
the system I Restoration costs higher I I property operate and maintain the
Utilities-WastewaterColl. I I 1 I liCoIIec1ionSYS- 07-08 $ -
__n____ ---- Se~;-mai;repiacement, ; Citizens !E';:'PloyeeSCitizenS- - - - --es 8- More;;;';riinere-pair;:iOssof I $272,329 Ii ThlS-prOgram IS essential to City to -~'----.-
manhokt rehabs service for custon'H!rs, insurance property operate and mamaln the ReView In
I! ,claims increase Collection System 07-08'
Utilities. Wastewater Coli. ! 1 I I! 1 $
---,,~--_.-- S~bmersibJePump lEmplo~~--.. - c.".izens --,----- --ES I 8 satetyliabilityincrease.s.. .----r i273'936~--r~---'ThiSProQ~~isessentl~Itc;CitYto Re VieWi.n -~--~
Replacement I I Outdated pumps will break -+ property operate and malntalO the
Utilities.WastewaterColl. __ .__ _J ____~_ ~____ _ _ _ _____ _~_~ ~IectionSyster:!!____ ~7-08___ L__
Aerial Pipeline Crossing I Citizens Citizens t ES j 8 Citizen complaints will increase. $1,656 6 This program is essential to City to ..
PaintinglMaintenance I I l'lnsurance liability increases if I properly operate and maintain the ReView In
1 I' ,someone should h" pipe CoIIec1ion Sys_ 07-08
Utilities - Wastewater Call $
-- ~ OdorCorrOslOf'lCOntrolat ]Citiz';;s--- citiz;n; ~ -- ~~ Es-I 8 Citizen complaints wil-I Increase. $228,824 -6 nllSprogramlses~ltoC~ ..-.
Lift Stattons and other htghly I Smell.nd odor problem wm properly operate and maintain the ReVIew In
COrroSive areas within the I 1 increase Collectioo System 07-08
Utilities. Wastewater Coll'llsystem I I $
landsC;p--'-.,gofLiftStaltons Ic-mzens--- .. -rCitiz.en..~~. ..-.. - . - ES i- citizencom..p lahrtswiilihcrease. -$15,248"'--- 6 ~ jThlsprogramtsessentlalloCityto. ..
I un Station will look like property operate and maintain the ReView In
industrial stations (very plain) Collection System 07-08
lJtililies.wastewaterCOll. ------ .~------j. U.__ _. _n _ u._~.. .___ _____~__ ,$~._
I & I SbJdy for Sewer System I Citizens I Cmzens Employees ES 8 Sewage flows will ~~ be $89,864 6 This program is essentla~ to .City to
I I accounted for. Additional cost to property operate and matntaln the Review in
City to treat excessive inflow of Collection System
clean water 07-08
Utilitles.WastewaterColI. ___ j ~_ ~ _ __________ _ _____.._____ ~_~~_____ ___."_ $
Dry Pit Pumping Stations ICitiZenS - Citizens ES , 8 Safety liability increases. $210,616 6 This program is essential to City to Review in
Conversions i Outdated pumps will break properly operate and maintain the
Utilities. Wastewater Coli. Collection Sys_ 07-08 $
Uftsiati;;t;in.-pec1ion& jCita~ns EmploY""sC;tiz~~;_. ES ..- Inc..asedb.eaks,;;"..cllizen. -$989,223--- .6- Thi~.p;;;g;;;;;lsessentialtoCityto Review in
Maintenance I I calls, Jess maintenance properly operate and maintain the
Utilities - Wastewater ColI. J' Collection System 07-08 $
Sewage Treatment Cusromers,'~~i~nment iDePa~~--n-_..-.- j--es--. 10 Mandatecibya;;-~- $3,675,906' 6.n Ffeviewin -
U.!i~~~s - Wastew~r Coli. -1 Ad.:r.i~istratiV;;ctjVities tIlat -IID~partm."i.-.- I 1.- ES" -- 8 i Pap;;;"ork, business lunci;;;;;;-, --$514, iSs.-- 6 I prog..m i; essential to city itlnclions as 07-08 $ . _~n_n_
include procurement, payroll, 1 I necessary to run department I I II documented in past events Review in
fleet, personnel issues 07-08
Utilities. Wastewater Coil. ,$
~... ....:--- '-.... - I"',~"' - ''''0- ~ ~'" " ::;::::",:........t "".., __- 'J........... ............. ~;~ m I
Utdit.'" - Water 015.. tnbulion.1 FIX leaks rll servICe area customers PBCHU SFWMD ES 10 Wasted Water, Uns ate '$361,902 2 1. Em ergency res..po.". s e WiII.d..ecrease with R '.'
I .0 Conditions. B'I W '. eVlew In
J' ,01 ater, mcreased water maIO replacements
----- -. -.- ----- -- -- ..-- _________. _ _~_u ___ ___~ _ _~ 07-08 $
Utilities - Water Distribution Maintain Hydrants jAil servICe area customers Fire Dept. PBCHU ES 10 Loss ot Fire Protection, $149,632 5 Could be outsourced - Review in --~-
VlOla1ions 01 Uw 07-08 $
Summary Doc. ES programsKB Page 27 of 28
________ I
Exhibit C 2007 PROGRAM EVALUA TlONS ESSENTIAL SERVICES (ES) I
--~--- --=~=--]---T- n_____
I 'I eM
Customers I Recomm Amount
Rank If not delivered Total Annual ! Review, ---
Della~~_~t ~r_og~~_",/~_~'!t~ct _L__ ____ __~!~ct_ Indirect ES 0-10! ~!:;t~~3C_~~_S!9u~r14?~~_ Cost $ L Cod.e j Review Comment
Utilities. Water Distribution Install New Services and I All ~w residents and Customer Service ES 10 i Inability to provide water $104,298 11 6 ! Review - doing in house vs. contracting 'Review in
Taps 'businesses lout '07-08 $
Utilities. Water Distribution ~CUP Compiia~ce -'SFWMO S. FWM. 0 and c.onsumer ES 10 Pe;;"~ v;o.-,,,,;'n. -.- - -.I.-------SO-_ - -, 6 lReq~i.""'. -. ..;,;;;. c...;;-_ nditiO.'''. !. Review in
I . . L 107-08 $
Utilittes - Water Distribution -1 Replace Hyd;ants i Neighborhoods ! Fi~ D~pt. PSCHU 10 . i~~ Fi;'; P~t;ct~-;;-: 1~;;~~~;~ t -- $60,295 6! Sporadic-and emergency response Review in
I I i InsuranCQ Cost i I i 07-08 $
_______~____________L________ .___~--- __ ---c __nj__._ __,__ ___n______,_ ,___n_____
Utilrties - Water Distribution ExerCise Valve & Locate 'I,consumers ; Water Distribution ES ' 8 :~alve may not wo~ -lnabilJty to , $191,090 : 5 : Potentialfor outsourcing : Review in
: Isolate - longer boll waters water I I !
wasted 07-08 $
Utihties- Water Distribution iFi~~T;~ti~ I Customers I Water Distribution ES 8 IIMdeq~~-;fIowforcusmmerfire. $25,507 1-- 5 P~t~tialforo~-o~---;;;i~g----- ~--
lines. Customers not receiving i Review in
i minimum flows I ' 07-08
__ ~____n_ ____I Ln__ n _ un ________$
Utilities. Water Distribution _ Water line replacement i Customers ; Water Distribution ES 8! Inadequate flow for customer firel $308,22t 6 I Will be incorporated in several capital
I' i lines Customer.;, not receiving , I projects Review in
iminimumflows :07-08 $
Utilrties-WaterQualJty '~~~;e~-;Water -Wat-;;-P~nl-- SFWMD and Consumer ES 10 -ivi-;'i.at;-Wat~;-UsePenTl~--c;pitail IReVleW-tn .----
: t I Expansion Costs I -----t~----- __ ___ ~Q7-08_ _:__~_
Utilities. Water Quality 'Test Water I Customers. Water Plant, ES 10 iMandated by law $208,031 t I Necessary in correlation with making ..
I Regulatory Agencies I water, qualJty assurance that rt meets ReVIew In
I guKtelines established by law 07-08
$
Utilrties - Water Quality I Sampling Customers, Water Plant Regulatory Agencies ES 10 Mandated by law $59,858 1 ---;- Necess~ryfurt;sting purposes, !R:;view in
sampling occurs throughout the system :
u' ________u _____ __ L~~8 $
Utilrties - Water Quality ,Consumer Protection Customers Regulate>ry Agencies ES 8 Mandated by law $90.160 1 QualJty AssuranCQ is n&essary to ! Review in
i maintain potable water standards ~~T-::9_~ $
Total '$75712492 ---+--- Total $4641226
Summar: :5 programsKB PagE. ~8
~' , .
ExhiliI!D -= 200~P~~GRAFEV~ATION_l'. ~ IDISCRETI()IVA.tSERVitef----= _:-~ C;~ - -_._
_~_------J i-- _~(;ll~om~~__ I Revlewl ~ Amoul1' __
r Rank If not delivered Total Annual Code'
city Cle'" Cemetery I I os , 6 $4,421 Could be priv_ed, but 'ew graves I
I : ~ I I 6 remain to be sold and a pnvate company ReView In l
I I would realize littie revenue, but hrgh 07-08
J " ,0&Mcosts. $
------r---- - , ----------+-- - ~ __ _ ____ ____
I I ,
..-.'- . ,-- ....'-,"- - ,.: ~""=--"'-I"" - -'~--_."~.- -I -
--,-, ,----.. ..-,...,---- R~'W'"f
i Iowfbest pnce. 2 time through advanced scheduling 07-08
CityManager'soiroce APMRevision Stall .- iN.;;' ost4 Policies';;"ldnolbe.;;.t;.lIy $9,500 - Gua",nteescontinUityo'practi';"s ------ $,.- --~
I located and current among all departments & serves as aRt .
I I I 1 guMteline for accepted procedures e BIn I
I , 1 ' $
CityM~age;;~OtrICe krt.;;govemmentaIActivrtteS;-CjtlZen5--~~~-mission- -os;~6 IncreasedcostPOSSlbkldueto $32,420 - -- --------~ I
~. --- i--- 1- I"'r-::~"""'=--::f......" 1 '1- ;1:
City Manager's Office Pro'eSSlonal ASSDC Stall, I None OS 4 Lack of continuous improvement $24,232 "" '
I Activities I . Loss of contact with colleagues 1 RetaIn
.._,,"'" -""- -;,..- --1- 1-"'" - ---~ - om. r ,..."......~-~. -,
Coon:hnatlon implementation 1 project success Retain
inefficient coord inatlOll $
..-.- -- ---...~....... t.- !~ . I ~-I : 1...--."'"--" ...... -. .................-.- .
I ,. of services Pa'" & Rae needs high priority
I i r-I communication gap 1 Reduce Cost Retain
, I I w/intemal dept communication PubliclPrivatB Partnership
"'---- -~I..--!=-.I .,-1-.- -.......- ."...' ""---=-.-ET' ~
-.. I" "="-~.. · :::;-.......-....-, "."
'..~..- ~-- ,~- '-I "'t'12~~=--1 ...~ --,-_..- - ,
I communication and direction the eM offtce and staff.
I between lI1e CM onice and Retain
deparbnent heads I
..-......... - ,,"'."'......-1,"""' "'-....-I.... i -..,:....:-.... --;;;:.. '- -=-.:..-.... --~
Off"tcelPublic Affairs Businesses Employees, other limit stakeholders' about to (Recommend eUm printed version)
Governmental contact City, receive infonnation. 1 Reduce '
Entities
$ 10,000
''''-' ,-,...... -. ,'-.... n i -... · --_.~. ii.'. -r...------. .
Office/Public Allai.. Businesses, I I City's ability to .-cognize
I Rel;gious, Civic, achievement. Limh City's ability
~:~~s! ,::'::'~::I:'~';:,,:sof 1 Retain
! I I affecting quality of Iile. $
,.,;..,..-- --li~ 1"-.... I,,,,,, . -r ..- -, ....~- -I ...~ .. ......==.~- -.. -
Offk:elPublic Affairs other tasks. Ideas, conct!pts not
, : j llully ar1lcula1ed. City'. me.sages 1 ! Retain
--1'-! ..-+--- -I---t-_'-
..........'-.. ...._...''''......._.I'''"..'~... r"-'- -....--..- ..--. - ~--.''''';'''- - -._-
Public Art City & eRA staff, Artists, public, management of the PA process, raise costs.
I CRA Boon!, Arts businesses, implementation or n=n!
Commission, I keeping for the AIPP. 1 Retain
developers,
planners,
$
Summary OOC- OS programsKB Page 1 of 16
_ . -.l____L_ ______
Exhibit 0 2007 PROGRAM EVALUA T/ON ..~Q/~c;R.ET/ONARY SERVICES (DS)
~-------- T.... 1----
I
Customers Review ~ eM Amount
Rank If not delivered Total Annual Code
DeJl.3rtrnent Program/Project Direct Indirect DS , O-.1~ list 2-3 conse~ue_nces Cost $ Review Comment Recomm Reduced
city Manager's Offke - ,Crty identrty Crt)' Commission, OS 2 i There would be know knowledge; $11,000 i Cost efficient now, to outsource would
Public Art i City & eRA staff, lof the Public Art program. It raise costs.
I eRA & City Boards, i would lessen the impact of the
I Arts Commission, City's image and identity
I developers. ~ branding.
I planners. public, 1 Retain
, businesses,
; organizations,
i associations
I $
City Manager's Office - Economic Development City Commission, OS -- 6--~CityW~~d~othaV~~ $9,900 I Cost efficient now, to outsoUtc@ would
Public Art : City & C~ staff, i AIPP's support and impact to ! raise costs.
i CRA & CJty Boards, I attract visitors, stimulate cultural! ,
,Arts Commission, interaction, amenities, education, I Retain
,developers, i business growth and economic
I planners, public, ! development 1
I businesses,
, organizations,
j associations
I
.--- .-.-...- $
CJty Manager's Office - Avenue of the Arts : Cjty Commission, City Boards, OS , i The City would lack a program $69,500 Initial costs to install pads would not be
Public Art :City & CRA staff, I planners, i that directly attract visitors, incurTed in future program. It is one time
CRA Board, Arts iorganizations, ! stimulate cultural interaction, cost only. other costs are minimum I
Commission, associations ;amenttles, education, business costs that will continue to benef"rt in ' Review in
developers, public, ,growth and economic 2 fufure. '
businesses, artists i development. 07-08
City Manager's Office. Carolyn Sims Public Art City Commission, i other govemmental OS , The City would lack a program $13,000 This is a one time cost that once
Public Art Memorial City & CRA staff, organizations, i that memorialized Carolyn Sims completed will continue to benefit in
City & CRA i planners, I contribution to community and future.
Boards, Arts iorganizations, ' civic service, that educates the
Commission, associations, I public on how Public Art is
public, grants artists, made, that informs the public on
team thf!' buikl of the CA Community
! Center at Wilson Park, that
i encourages community , : Retain
! participation. The city would ,
! a PA monument that will attracts
visitors stimulate cultural
interaction, amenities, education,!
i business growth and economK: I
i development.
$
City Manager's Office" Eternal Flame Public Art City Commission, other governmental OS . The City would lack a unique $5,790 This is a one time cost that once
Public Art ; Memorial City & CRA staff, : organizations, Public Art memorial that values completed will continue to benefrt in
City & CRA ' planners, i the contributk>ns of veterans Mme
Boards, Arts ; organizations, i who gave their lives for our
Commission, associations, i ~::::' :~rdS~:::v~~ Ca1,';
publK:, artists artists,
i monument that will attracts 1 ; Eliminate
! visitors stimulate cultural
I interaction, amenities, education,
business growth and economic
development.
$ 5.790
Summa!) IS programsKB Page 3
: ~ I. I
E><h;bO D__ _-f2o_07~~_~GR!'<1~~~AL()~no~:-j - -i ]~CkE17~~SER\ifrs(fSL=--_ _1_ _----
I I. Ii, ,
, '[eM
--.-- -.-- ---~ '- -. -'<:'~T~-- Rank i If not delivered TolalAnnual R~::ew:;__Amount_
DepartJn_ent. [ . -- prog'!.n1Iprojee~_l D.rect ~.<lire<:t ; _[)~ _ L 0-10 i _ __1i5.t.2-3 ~on,,"-'luenees_~ __ Cost $ 1. Review cornmen!..._.ecomm ... _ Reduc:.ed
City Manager's Oftk:e . I Oevl!dopment. City & eRA City Commission, I I OS I · I The City would lack PA projects $99,000 This is an ongoing cost that will I I
Public Art Public Art Projects City & eRA staff, that attracts visitors, and project continue to benef"rt in future. I
I City & eRA I I target market, stimulate cultural I
! Boards, Arts interaction, amenities, education,
i Commission, I I. business growth and economic I
I developers, I jdevelopmenl
planners public, : 1 Reduce
businesses, artists, ! I 125%
I other govemmental I I
' :~'::k>nS, I ['
I ,
. -- 1-- n --f .- I I - -- ---- J_ L"""
Development ~1LDRUpdatesJReW~--~PUbllC;DeveIOP;rs; Development;---t-os ~I '8 I~";'ii;d.,gd;;ei~""-~- 298,594 POSSib;;;R';"~P~~-;ibl;;na""Sofl- ----
I City Employees Revtew Boards; I regulations would inhibit contracted work. I
City CommIssIOn; I dewlopment; clarification of
City Admmlstration I regulations would not be Review.,'"n I
I accomplished, leading to 6 07-08
! continued confusion in
interpretation of existing codes
Develop;....,. S"';;;.. studies,plans and Cni,ens; Bus;,';'~. Development -1 os ~pm;;'t A~a.-';;;-i009;, ---- $---i20;550 Pos~ibi. Reductio!; Possible in a....s 0' - -- _ _ $ 45,OllQ..
I reports & Property Owners; Review Boards City I I updated; public and staff may be contracted wortc:. I
Developers Commission; City I I unable to obtatn current/reliable I
Administration statistical, development &1 I
I ::=::=~'::rod; 6 Review in I
I inabHityto provide timely 07-08
I response to City Commissionl
Development jllc;;m;;,.mityRed";iOpn;;;;tICiliZ;~';iiUSiMSS- CityConlmiSSiOOJ os !. :~~~~~:~:sts. $ -----n,n1 _n_.____ ____1,_1 $_---15,000
I & Property Owners; CRA; City Advisoryi j' development discouraged;
Developers Boards &! continued blighted conditions; 6 Retain
Administration fiscal benefits jeopardized.
-~ I ______ ____ .__ ___ ________ _____ ______ .__~_$__
Development I Business Tax Services Business Owners Public; City OS ! 8 Inappropriate businesses $ 101,843
! located within zoning districts;
I higher ineid.. '"""'. of untaxed 6 Retain
1 1 . businesses within city limits .
OeVt!lopment jperSOnneu Polky City; City General Public; os i ------s- - Employe; nMds and issue.s .s--127.394 ~--
Management Employees; Property Owners; I would not be addressed; higher
Oevefopers; Business Owners; I level of staff blmover; greater
i Contractors; City Administration number of vacancies. Loss of 6 Retain
I Design operational ~y; decline in ,
IProfeSSionalS customer service.
. .. m_ - i ,-- -- --- ________m -~-- _I $
....rlCe "",,~US,,-==~R"';;;;j~Orage The Sla.em City Employees lost- -. _I~o centra~ed sto,;ge~ - - _ ~.1~5~_ 1 ~~tajn ~_. -if~~.----
,--.... - - L.,,__ -!""'..... - .. -,- --.---,_..'"" ""', This prog.ram provtdes for public R d---
Emergency Response Team a dIsaster 2 education as well 8S providing citizen e uce
-~~-~ - ~ -~ -- ---- ~ _~ _~_ __ _ __ __ _~ re~~rces_~~ngadi~~_ 50% _$ 16,488
Fire -Adm.n. 1community Relations en"ens, business visi"". os 8 2 1. NecesS8<ylor publ., Sa'ety $79,177 Instruction of school child",n and publ., .. -----
I customers, 2. Loss of accreditation 6 relations could be better ReView In
employees 07-08
$
Summary Ooc- OS programsKB Page 3 of 16
-- j---~-------- I uL_
T2007 PROGRAM EVALUA rioN __L_..________ _L
Exhibit 0 DISCRETIONARY SERVICES (DS) -i--
-1 - ,
---j I
Customers Review I ieM ___ _____.__~oun!
I [---
Rank If not delivered Total Annual Code I iRecomm
Department ProgramlProject Direct Indirect OS 0-10 , list 2-3. c~!1sequ~nces Cost $ I Review Comment Reduced
Fire. Life/Safety Public education Citizens. Visitors. OS 8 i 1. Citizen lack of infonnation $59,126 i Mostly needed in single family homes I Reduce
i Firefighters that could put them at greater 6 iwhkh our in5pect~n service does not
risk ,include. Seek grant i25%
$ 14,782_
Fire Operations 1 Company Zone I Firefighters and 1 Fi~;fiQhters a~d os 2 i 1. Less contact with dtizens $13,790 i Low cost to manage program and
i Management Businesses i business owners i 2. less knowledge of city 1 I provide service to citizens I Retain
110 l~~~ -~i feel g~ program $
Fire Operations i Child Passenger Safety Chiktren, parents ;vi$iton;~insurance OS 0 $21,841 I provid~; ~~~I r.umgs ;;~dcl;ild-;~~~ t;;;r
Seat Program ' companies, : 2. Higher accident injury rate for i families who cannot afford them. - This
firefighters : children 2 lis a risk program 10 the City that should Eliminate
'be deleted.
$ 21,841
Fire Operations ]Intetiocal Agreements to All BBFRD I Residents and OS 9 Significant loss of revenue --$1,385,639 These important contracts provide
i provide Fire and EMS Personnel I visitors to those 1 important revenue to the city by utilizing
i coverage to 4. local I cities J leXisling pe..onnel and inkastructure to : Review in
government agencies - provkle fire and EMS servtc=es to ~
i Hypoluxo, Village of Golf, i surrounding communities. - $1,385,639 107-08
:Ocean Ridge, Briny Breezes! : :
i I :
--._---~------ L_ --1 I
:
___ - 1- __ ____ --;Empi~yees .i-~n~;;;-~~-'to gotf;';;k;~-~ ~T
t Golf Course - Admin. ! Outside operations/golf car i Golf Customers OS 8 $124,497 ,Our customer surveys and industry
! staging revenue, disorganized operation ! standards indicate that customers come; Review in
1 to expect, appreciate and highly value ,
itheseservk:es. :07-08
i Golf Course - Restaurant Planning, Communicating, I Employees 'o;;ii C-~$tomers OS 9 : loss of leadership guidance and $40,439 I Provides execution of leadership team
I Leading,lnstttuting, 'H.R. Dept. non-delivery of desired results i objectives; essential to keeping stream ! Review in
Evaluating 2 ; of feedback from both internal and I
, 'external customers i 07 -08
i ,$
f u n______________ ---t~------------------------------- j------
t [Orientation - New Hire -- --- --- ---------- OS -+--- ---------~--------- - ---- i W~il-inf~nned e~Pi~yee~ h~v; i~~er
Human Resources - Employees I Dependents 8 Employees will not be $13,901
Benefits I Vendors . knowledgeable about benefits. 1 'complaints and Issues with benefrt Retain
Turnover may increase. providers.
----+-----------------~--, $
Human Resources. Wellness Initiative Program i Employees Vendors OS 4 Unidentified health situations, $44,686 Agreement with Health provider - three
Benefrts & Employee Hearth Fair ' Dependents i Higher c~ims experience ! programs per year. Adds to
i resulting in increased insurance ! competitiveness compared to other Reduce
i premium cost, and lost work 1 lagenc;es; Raises employee awareness ;25%
!days. lofhealth and safety. EAP resources
!available to employees.
___________ __ ______-1 < -------- $ 11,172
Human Resources - Service Awards Employees Dependents OS 4 i Dedicated long tenn employees $21,068 i Recognition of years of service with
Benefrts will not be recognized for their 2 I various awards I Cut Annual
servtce. Lowered morale I
I Dinner
.--------- ------ 1_____.___.______.______ _______ --~ 1 E~pi~yees must have access to I $ 12,000
Human Resources Employee Supportllssues Employees Dependents OS 8 , No available resource for $16,068
Benefits employees to turn to with benefit i 1 ! indivKtual counseling and problem 'Retain
issues and questions. : solving for their benefrt programs.
----------------- 1 ____ __ _________ _ __ , $
Human Resources - I Staffing New Position City Depts. Citizens OS 6 Increase in voluntary turnover. $16,093 i Implement a policy to deter out-of-budget! . .
ComplClass. ; Requests and Employees Job bum out of employees 6 'cycle reclassifications. : ReView In
Reclassifications working out of class. 07-08
$
Human Resources- ' E~ploYee Consultation Employees Deparbnents OS 8 ,Inadequate communications, $12,308 Treat ~II customeno with the highest k>vel:
labor/Empl. Relations ReferraUEmployee . Citizens conflicts, and performance 3 of respect. Conduct impartial , Review in
Assistance Plan issues_ investtg3tions. Make EAP referral as 07-08
needed. -i $
Human Resources Pre-employment physicals, Applicants Health and OS 8 I Put the health of City employees $47,364 ~~si~:~~: ~~~ :7~~~ U;~:I: :~OT i Reduce
Recruitment Psych. Eva!. & Drug Testing Wellness Clinic at risk. Increase worke~ comp 1
claims. ulations. 25% $ 11841
Summary S prografTlsKB Page
E>h;bitD . .-1200fPR~~ME\lAQ1~f/oN_I~iSCRETioNAk~ SEI?"'~ES(DS) ---==-t
I I I I I leM
Customers Review ~ Amount
I ,--- Rank I If not delivered Total Annual Code R-
D!Il.a.rtJn_el1.~ .1_ Pro9ram/Proj,,-ct. .I Direct _l_l~ire~ OS 11l-1ll..L Hst 2-3 c,msequ!nc"s n Cost $ Review Comment__ I ecomm Reduced
Human Resources- ApplicantT~ki~g IG~ralPUblicand Il)@partments - os 6 ICitiZe.nWillbeforcedto $32,982 I Thisprogramwlllgreattyenh8ncethe I
Recruitment City employees : physically visit HR to apply for recruibnent process. Applicant tracking II
I vacancies. Slowdown the will assist in managing requisittons
I I recrumnent process. throughout the recruitments process. i
I. I Applicant tracing is EEOC Once . requisition is approved, the !. Reduce
required. 2 system will allow applicants to 125%
I automatically apply to open positions. i
I. .. ... City empfoyees wm alSO. bene fit f.rom "'...is.1
I I pmg..m
$ 8,246
Human Resouno.. . IncomeJEmployment - Employees Financial OS 2 lit .;.rt.Ource<i1he cost woukl bO- $14,059 This process is handl... virtUallY . --~ - -- -
Records Mngmt. Verification , Institutions I passed onto the employee problem free. I
I EmpJoyment n!sulting in disgruntted I Reduce
I 1 Agendes 11 l~m::::s~~.::::::I::eed 1 1125% I
1 vendor. $ 3,515
Human Resources. -- Document-iin;ging-- -.]E~pi;;Y~s-- --- os .. Limibaccessb;files -- $14:350 Sensitiveand coftftdenti8lempJoyee - - 1 -
Records Mngmt. I dissatisf"ted customers; storage records an! scanned within the Human ReView In I
6 I
I _ L~~t of paper files Resource Deparbnent by trained Ees. 07-08 I
ITS Ad:i: - Training J;;iy staff - citY - .-. --==+-=- -. -- ~;;;~ ...ining would not be. $6,317 I.. Mand.de that traimng be obl;;ned on Review in i $ . =---.--
Commission/Citize ! obtained and skills would I 6 employee time and without use of I
ns I diminish. I r gene"l funds. 07-08 I $
ITS Admin TravelCoordination _._-TcitYStaff City os 6 T;';~i~~iMtion-mainot~ $6,317- Mand_thatall travel be done on 1--------
I CommissionlCitize completed according to policy. employee time and without use of I
ns Insurance of receiving the best general funds. I
cost for travel expenses may not I
I be ....llzed. Duplication of I 1 I Retain
services (Le., necessary I
memberships) may be incurred. ,
ITS Admin Elected Pension Boa", City Staff rcily. OS 4 Employee represen1atlon would $5,645 .~ang.the Charte~and h;~e City- - $
Member Commission/Citize not be in compliance with the Commission act as so~ fiduciary.
ns charter. An infonnation resource 1 Retain
for employees would be Jost.
$
ITS/GIS WiFi----.- ~~ "nExtemal---' EmpiOyees--~--- OS .. I Unable to attract potent'ial $15,680 Thecity'swire~ss initiative is paid
Customers developers to the area. Unable to entirely by the CRA. Any cost associated
I market the city as a progressive with 01S is recoup in the $25,000 yearly
,city to work, live and conduct technotogy services fee paid by the CRA
I business. Unable to offer free to the city's general hnd. However, the
internet service to the public that wireless initiatives can get faster and
I is current serving 45 peopte per without incurring .tditional cost to the
day with 12 hours connection CRA or the city,ln fact, cost ntduction
rate. 13 ;"::r=:~r:==:o:r::~: eRA to I
. similar service and a pay model service Pay 1 00%
at a higher connection speed to the I
public. ITS is cummtly researching I
vendors to explore the opportunities that
Is transfonning other government
agencies as revenue gene"-. I
I $ 15,680
ITS/GIS KIOSK-Support ---.- Employees All External OS 6 InabiiitY-t~;t;g~te with- $6,573 . -.r---~
Customers hu~ne flood zones and other
FEMA data that should be 1 Retain
available to the ublic. $
Summary OOC- OS programsKB Page 5 of 16
___ ~_L
Exhibit 0 2007 PROGRAM EVALUA TlON DISCRET~ON!-R\(SEFiVICES (DS)
'eM Amount
Customers Review I l
Rank' If not delivered Total Annual Code I. iRecomm
Department Program/Project Direct Indirect DS 0-10! list 2-3 consequences _~~s) $ . . . ~evlew Com~e~~ _~______ Reduced
ITS/MPS I City Website Citizens i-E~pi~y-;es OS 6 i Citizens' would ;;-~-t;:;-;;IY on $36,816 I A web p..senee ;s essential in ... :
: severely limited and less technologically connected modem world.
I immediate sources of info and Digital democracy is being emb,aeed by I
services such as news media. I free socteties world wide. National and
Stgniftcant burden placed on I local governments continue to expand
City staff to disseminate info. I onli~ access.to infonnatkm a~ . ; Review in
6 I servICeS thus introducing efficient, high I
I quality services while reducing the : 07-08
I reliance on those services tradittonally I
burdened by geographk:al barriers and I
jcostfy,labor-intensive business I
I practices. i $
ITS/MPS Website Hosting Citizens Employees OS 6 ,Increased maintenance and $900 I tf Crty .....eb~it~ ~~id~; on internal- server,l
I administration costs for hosting ! potential for downtime increases along i
City website internally. In the I with maintenance and administration :
I event of a local disaster affecting i 1 i cos~. ~is~ster recovery and ~sines~ j Retain
I internal servers, City website I continuity IS enhanced by offsfte hostIng. i
I might fail or go offline. i I
$
, . j _ uun_____.._. _ , ~_._. t -- ----- -------
ITS/MPS iCitizen Request Tracking. !CitizensfEmployeesiEmployees OS 6 'Citizen contact with elected $7,848 i Citizen Request Tracking improves
GOV Q&A I officials and City Manager is i quality and effICiency of government
relegated to costly, ineffICient i interaction and services to citizens. I
land burdensome phone, email, 1 ; Increases timeliness and volume of i Retain
and ground mail options. I communication between public, elected I
: offICials, and staff.
I $
ITS/MPS Website Content Citil.ens ' E~ployees OS 6 Content on City website will $17 ,726 'CMS increases efficiency and assures
~ Management System ,become stale and outdated. 1 current content on website. iRetaln
i $
ITSIMPS Online 4Citi~ens/Employee~; Crt;~~n~iEmployees: OS 6 iVolume of building inspections $14,934 I A~mation reduces costs and improves ,
subscriptionlnotificationlper I would severely decrease due to I efficiency when notifying public by
mils necessrty of processing work in ! phone, email, and fax. Increases
I the offICe as opposed to WOB I conventence to citizen subscriber to info.
: process streamlined to take : Significantly increases productivity for
: place at job site. Eliminating 1 i building pennitlinspection work flow by
, online [shifting to portable, "in the fteld" : Retain
, subscriptions/notifications ! process.
i would diminish c;tizen access to
current and relevant infonnation.
; lnfonnation a~ city programs i L~
ITSfMPS Online Virtual Tour service 'Citizens Employees OS 4 $1,563 I Wotid-wide access to info about City
I and services must be i programs and services is increased.
! communicated by word-of. Cost-effective martl:eting venue to i Review in
'mouth and other expensive or 3 I increase attendance/enrollment for 107-08
i inefficient means. ,special events and recreational
i programs offered by Crty. $
lTS/MPS City Radio Station 1670 AM iCitizens Employees OS 4 : InabilitY to~ilize another means $374 i Partner with local news agency to feed I Review in
ita communicate with the pubUc. 7 ! emergency information to the public. 107-08
I E.:r,.Ploye: prodUcti~-tty and job $
tTS/MPS Provide technical training to, Employees Citizens OS 6 $936 1 ; Provkting training across the enterprise ! R t
~itystaff 'satls~~lon decreases ! impro~~ _eroducti~i!Y...:__ _ e aln $
ITS/MPS Technical support - assist Employees OS 8 : Quality of customer service $1,248 Assisting colleagues builds individual
ITS Tier-1 and Tier-2 decreases. ! and ~Ilective tec~nical ski~ls assu,ring
1 : continuous operational uptIme dunng iRelalrl
employee absences.
$
ITS/MPS Mutti-Media Server ! Employees Citizens OS 6 No programs or information will $10.000 :Tran~-~ission is the key to disseminate ,
Transmission be available to air on SBTV. No ~e:~~::r;'oo::o;ut~ ;::s~:~z::~e "~xj Review in
meetings will be play or record. 3
'payers. 07-08
_._-_.__.__._-_.~-~- ..~._--~---_..~~_. $
Summar} is programsKB Pagt 3
E'hib'tDl2007PROGjMEVALjATION t- . _'IDlSCl'ETIONARrS~R~ferS~-- -
, I J I 1:' ,
___ ~ ~ _ Customers__ I I Review eM Amount
! Rank if not delivered Total Annual Code R
Departme~ 1 _ Prc)gram/P~ject DIrect I I~dlrect _ J_ ~ __J;~t2-!co,~s"9"ence~_Co~J ___j______RevieWComl11~_ ecomm Reduced
ITS/MPS Scripting I Employees I Citizens OS 6 No message, s, and,infOnnatiOh $3,000 TheSCripted",i",fO, nnalio",' ni,sessentialto Re.e .n
will play on BBTV. 3 disseminate the city's message to our VI W I
..sldents. 07-08 $
ITS/MPS AN Equipment Operation I Ernployees Citizens OS 6 No ITtHtings o;pn;;-~tion; $7,000 The AN Equipment is n~~sary to ---
Maintenance (In. will be able to be carry out if the ensure that the city's mission and
House) I equipment is not working objective are met when it comes to Review in
I property and all components are 3 disseminating the infonnation to the 07-08
I updated. public.
ITS/MPS-~-~ AN Equipment Operation I Ernployees Citizens OS 6 No meetings or prese~~~- $7,000 The AN Equi~ i; ~sary to - ---- -$
I Maintenance (External) will be able to be carry out if the ensure that the city's mission and
'I I equipment is not working I objective are met when it comes to
properly and all components are I disseminating the infonnation to the R' .
I I updated. ~ 13 :'.':;~~=~,:s:.kl;=;:;:rd o;_~:w In
, I meetings V18 the web, PEG channel, and
i videolaudio on demand
lTS/MPS I'programcontent Employees CttiZens .DS ..1-'-' --[NO-iflformationWillbeShared---- ---- $4,000 - A;;p;;~ryl;'lsonbetweenthePIO ~.--~
Coordinator between departments,. and Team and ~ citiz~s. it's imperative ReView In
~ eventually, to the publIC. 3 that all the information Is gathered and
i put together In a clear and concise 07-08
i manner. $
lTSlMPS !Video/Mutti-media I Employees citiZens--- ---"1---05 ~6INomeeti~~~presentatiOnand $7,000 IThepreand~t~uctionarethe I
Production I programs, in their final version, essential elements of any production for
will be able to carry out if all BBTV, website or radio station. I Review in
elements are put together dUring I 3
I I the p..-productlOl1 and post- 07-08
I 'production. $
programs will be abMi to save I for several years. ReView In
into an archive for future 3 07-08
~ __ _ _ _ _ _rence-'-____ __ ____ _~_
ITS/MPS :Website Support Employees Citizens OS 6 Citizens' would need to rely on $1,000 A web presence is essential in the
I severely limited and less I modem world.
1= immediate sou"",s of info.nd Review in
services such as news media. 3
Significant burden pl8ced on 07-08
city staff to disseminate info.
rrsIMPs~-.~.-~--- Training / Heip--- -I EmplOyees Citizens os 6 Employees will not be able to $1,600 Part of ouron:goinQmission to upgrade $
::~::=~ioC:S::lete 1 =;::'"::.~:m::: :::k. Retain
I their tasks. $
iTSiCArs--- ~.._.~- Ilntrusk;"D;tect~ Ernployees All - - Empk;yees~ OS 8. PCs and Servers open to $10,270 Without a strong firewall Utility and city I
(Firewall) External Customers Citizens external attack . Possibte systems could be disabled causing ,
downtime. Utilities and City downtime. Once an intruder has access
I computer systems used to 1 to city systems they could be used for by Retain
i launch hacker attacks on other the intrudt!r for possibk! virus and DOS
i systt!ms attacks on other systems. $
ITS/CATS -~ web.content-fitte"ring and Emp&oyees All E~ployees, r-os -- 8 .Loss of ~roducti;rty~hrt;-~t $1.,500 - - To-maintain compl.iance with-citY-polices Review in --~
logging External Customen Citizens used for Illegal purposes 6 and to protect against dangerous
websifes. 07-08 $
ITS/CATS--------- MYSQl SQl Servt!r(2) Employees OS -6- Systf!ms Monitoringtaiiu~-~S$ $1,534
of internal CMS Loss of tl!St 1 Retain
s~s $
Summary Doc- DS programsKB Page 7 of 16
I r I i
Exhibit 0 2007 PROGRAM EVALUA TlON . OIScRETlONARY SE'iVlcES (OS)
t--..- i -
Custorners !eM
i Rank tf not delivered Total Annual I Recomm
Department Program/Project Direct "--__ Indirect DS 0-10 I list 2-3 consequences L_ C~st $ Review Comment I Reduced
ITSfTier 1 Support i ITS Support for- --- : City employees; iCitizens OS 8 i"nc~~s~~~todepa~ts ! $7,752 ; D~~~ ;;~;;novateor- ':';arra~.;ge r
: Renovations, Moves, : City Administration;; ! for outsourcing "likely work ! offices and large spaces. This requires !
Changes i stoppage due to down-time ! coordination between ITS and other
! departments and facilities in order to
i ensure proper reinstallation of technical
,equipment such as PCs, fax machines,
1 : phone lines, copiers, and other devices : Retain
: connected to the City"s network. ITS' !
I involvement is important in these areas
i as we are most familiar with our own
i infrastructure and systems.
--<--.---- ---- $
ITSlTier 1 Support ;Offsite Desktop and System i crty Employees; ITS Employees; OS 8 "No hardware or software $3,121 Iln addition to internal customer support, ,
Support Citizens City Commission I support for customers and ! Tier 1 provides service support for many;
: systems ! offsite location such as the links Golf :
I "Inadequate technology support : Course, Tennis Center, Public Worlts,
to citizens and their facilities Fire Stations and other facilities.
: "Long turn-a-round for issue iAdditionally, the eRA and the PC labs
: resolution i located at the City Hall, Hester Center
6 :;'s~e:~;~~n::e::~~;:=~ing i Review in
lonsite to make repairs, replacing or 107-08
i installing equipment or software as well
as offering guidance and
; recommendation to personnel
: responsible for the upkeep of grant
, funded PC systems in labs.
-. -. ..- -- ------~- $
ITSfTier 1 Support Training ITS Employees Ctty employees; OS 8 .Poor qualrty of service provided, $3,121 Due to the ever changing industry of IT, it I
City Administration; to customers both internal and : is imperative that staff be trained in the i
Crtizens external .Staff not current use of the various hardware and software,
on industry practices and i systems we support and be current of
I policies relating to the various I trends impacting our services. In ! Review in
I hardware and software systems 6 I addMion, to provide optimal customer
: we mamtain I service to our city employees, training in : 07-08
I the areas of soft skills is essential. i
i Currentfy, ample training is available in i
i both of these areas.
City Employees OS 5 !1nereased man-hours setting up $952 --t----- - -- -
ITSfTier 1 Support Ghost Software PC Imaging ,ITS Employees I Ghost Software allows the ITS staff to
Maintenance i new and replacement PCs ! quickly restore pes to a known
i.Delay Desktop Support issues I ;nstallation slate. In othe, words, "takes I
i that require full system restores a "snapshot.. of a PC at a gtven point and!
I in a timely manner then a PC can be I1!stored from that point]
I at a later date, either to restore a corrupt
1 ! system or to prepare a new PC for
'introduction to the City network. i Retain
: Currently, this software could be used
for other functions for assisting in user
i migration, faster deployment of
new/restoring current and asset tracking.i
$
Summary S programsKB Page
E'h;~",,-:- -.2607 "ROG"]'" EVALUfTlO'=: + URE7IbNA~~ SE~C[~DS} __ I__
I ,-- I I I I [--I I:omm-~
1- - I Rank I If not dehvered Total Annual Code R
__ Dllpartment ProgramlProJe~_ _ Direct _1 Indirect _ _1~-10~..J consequences _-1 c<>"t $_ _ _ _ _ _ __R""~e_,,,_Comment ecomm R."duced
ITSlTierlSupport iMyHTE (Web Based) I Employ... IC~izens IDS 14 I.Decreasedqualityofse"'ice $1,651 I MyHTE iuWeb Basede-support_l I I
i I Ifor customers available exclusively to SunGard HTE
I I I. ine....sed Employee support I cu.tomers, Provides expanded online
I ~o:n=::=~rs. I ~:=:.::=:.~~~ support cases,
I I . lack of Employ... knDwledge I ability to ..view .tatus of open 0' closed I
I i based optkms support cases, review, download and I
i I onler PTFs (fUles) for softwa.. Review in
I 6 applications. HTE online documentation, 07-08 I
I Access training and development
. infonnation. Recommend more I
I Employees use "'is se"'D to lowe, help
I ~kU~L
I
,...~,,_._..._I-= ..- - !-~ .-,,-.- i-",. .....".....".~= j-I'
I I Customers I proce... wilh "'e bulk of'" I ernail for future public reconl ....uesls.
Iii expense tn hourly salaries. 1 It is a manual process, and ~ bel~ve we Retain
j I I have saved money from not Investing in
I an expensive automated system.
I $
ITSlTie,2Support -I Training ---lEmPloyees I All External OS -.-- P;'hiQ.,;;;.;;.t;,lorcon~~"nls $23,037 COntinuingeducallonand.upportof 1----- --
I Cu.tomers to ""in city staff. Difficulty to tecf1nology Is essential to .taff growth I
aequi.. tecf1nology knowledge 1 and to solve problems internally. I R lain
_______! I ___ I. :.:.:::;.pWilhtecf1n.,.I_______ _____~___ ~_
ITSlTie' 2 Support I Membership I Employees i All External ,OS 8 Does not have access to white $3.295 Having access to ... v.riou. technical
I Customers I papers, and otheF-critical support groups and organizations is an
technology forum that provides essential services to acquire and appty R t .
I I I timely .y.tem and security 1 network and desktop e aln
I j patd1es. maintenance/support. $
ITSlTier 2 Support -jVehiCie---- - Employees -1 All EXtema. -- - -- - os 8 Wilhout'" availability of a city $600 The operating budget was rem.in lower
Customers vehicle, staff would use their in personnel cost since the department
I own cars enduring mileage lor start using the city vehicle to deploy
I. offsite support resuffing in a 1 PC's, printers and make support calls Retain
I I higher cosl within the city and outside the city ,limits
facilities such as the golf course
_________L_nn I ~___
i.ij,;''Y:s,.;;,;.ise;;iCeSlg~i;;;.;n;;;useChikl.en''- --lc.izens City OS 4 1-BoyntonBeachwouldnot ,238)40' r --- gjf;;.th,;ciiY";;;;;;-"'; building, il--- .
Museum Tourists Businesses County have an award winning, AM. should continue to fund those line items
I ~R:e~:~1 ~~:~i~ity ~:~~.;;;::;;::r year :: ::::as==~":s U:s~~c.:: Retain but
Schoots Day Volunteers would not be visiting downtown payoff to the city is its attraction of re-
C.... Boynton Beach :::7s~:: ~o=:~~"::: of negotiate
Organizations _n I 3- The city would not be able to
Western Comm boast a practical use of a 1 whk:h h8ve been lacking. The w/Cultural
historic building demonstrating publK:1private partnership Is . model eentre for
the true model of . public/private upon which to build additional, quality takeover in
partnership projects and programs at minimal cost 2008-09
to the city.
------- $
Summary Doc- OS programsKB Page 9 of 16
~--- -_..-~~-_.__._- - -- ----.-.-
Exhibit 0 j 2007 PROGRAM EVALUA TlON OIScRETION~Fi,( sg~y'C~S (~SL~~
I eM
Customers L-____ Amount
! Rank If not delivered Total Annual i Recomm
Department P~_,?:~.!!!lp_r_~t~~t Direct I Indirect DS 0-10 list 2-3 consequences , Cost $ Review Comment
Neighborhood Svcs. i Neighborhood Assistance : Residents, : City Residents OS 8 1. NeighbOrhOOd~~ldecli~ -~ - <<5,773
Grant Program (under new I Homeowner and I and potential for crime" drugs, i
proposed uses) I Neighborhood i safety and environmental
I Assoc., and i~:~~l::~:~~::~e~~d I TWQ-Year
i citizens that use 6 ! Suspensio
Faith-based and loverall image will decline, whtch in of
,civic organizational ! will detract new development, i Program
ifacilities 'business, residenfs and tax
ibase.
$ 45,773
Neighborhood Svcs. ,Neighborhood Improvement I City Residents City Residents OS 8 1. Will create an intense $36,872
: Prog~m (a.s ~roposed : entitlement mentality. 2. Will
I capacity buddIng : increase pressure on the City to
community outreach : supply needed services. 3. 6 iRetaln
!initiative) , Disempowers residents and
'communH:tes at large.
High School Youth : C~~i~~ioners OS ,. . -... ..... -. .--.---------- - . $16,187
Neighborhood Svcs. Youth in Government Day 4 i 1. lose ability to connect with
! CRB members I youth.
: Citizens 12. High school students will lose 9 I Eliminate
hands-on opportuntty to learn
I about dty government. $ 16,187
Neighborhood Svcs. The Great American Citizens Citizens OS 2 1. Citizens lose opportunrty to $16,187
Cleanup & Neighborhood connect and show pride in their
Projects !community.
2. litter increases as does cost 2 Eliminate
to keep clean and city image
I suffers. 3. lose VoJunteer
sup~rt base. $ 16,187
Neighborhood Svcs. i Community Gardens Community iCitizens OS 4 I 1. lose the encouragement of $13,279
Restdenls I getting residents involved.
2. Create areas for illegal
!dumping. 3) lose partnership 2 Eliminate
with community.
$ 13.279
Neighborhood Svcs. Emergency Generator jCitizens Citizens OS 4 1. Opportunity to setf-contain $38,281
Program I neighborhoods are lost. 2_
: Increase in resident need in
I event of major disaster. 3. 9 i Eliminate
I Opportunity to provide life
support assistance to large
i eklerty and poor citizens.
------.- $ 38,281
Police - Animal Ctrl. . Stray animal impoundment lComplainant All citizens OS 8 : Increase in free-roaming $32,012 i Calls for service generated by citizen
Community i animals, deceased animals on lcomplaints. Essential for support of I CEDE 10
I roadways, injured pets, animal- 1 :division purpose.
ito-human bites, traffIC hazards, County
overpopulation.
32,012
Police. Animal Ctrl. Animal cruettyffighting Complainant All citizens OS 10 Increase in animal abuse/dog $11,878 This is a prevalent problem in many
invesltgationJprosecution , Community righting activrty, dangerous i neighbomoods. Animal fighting is linked :
idogs, injured animals, pet thefts, 3 to other felonious criminal activity. : CEDE 10
: children desensitized to County
violent/abusive act,
$ 11,878
Polio' - Animal Ctr!. OrdInance enforcement Complainant All citizens OS 8 j Violators would not be $26,894 Calls for service generated hy citizen
Community ipenalized. Increase in free- Icomplaints. Essential for support of CEDE 10
roaming animals, injured pets 3 division purpose.
and animal -to-human bites. County
$ 26,894
Summary S programsKB Page 3
, ' I I I ,
E~hibiw___12067 PROGR1M~",AL~A TI6if--r-----Q~~c;_R~fjQNAFr- SERVI~TIES r!?S} --==--~- -t--r-----
.-11-- l -1 !-~---l t -+- -~--
" I eM I
Cust~'!'ers--.~ i Review ~ I ~moun!
: Rank If not delivered Total Annual Code R
Depa.':!':t1ent_1 p,ograrn/Pr<>i!ct__I____Direct _ i _._lndireet____1 OS ! O-_ll1J list 2-3 co,,-...'l'J!~ces __1. _Cost ~ _ r:: _RevIew ~",-rn~~comm 1 Redu,,"<l..._
Police . Animal Ctrl. leeceased animal removal ritizens : All citizens OS : 2 Unsightty roads, traffic hazards, ! $1..,..28 ~ iany municipalities utilize mads/streets CEDE t
I i threat of disease, foul odors. .. personnel for this function. 0
-----t- _ .__ ___ I 1_ ________.___ _.. ____.. County $ l~,i~
PO..'.ice_Anim&I.C '.rl.' I.Fe.'.a.'.cat..tra p.p.ing/re mo.....a'.comPlalnant JAIICitlZ&nS OS.8 TransmiSSionOfloon..Otk:... I $16.'721. ..... Fe.ra '.catsareaconti. .nualsourceof
J' Community disease, including rabies, i j' citizen complaints and pose the primary CEDE to
overpopulation epidemic. I 1 threat of zoonotic disease exposure. County
PoliU :Anim~ Ctrt~ IA;;:;imal bite ;r;vestig~ -- . Bite viCtIm - --- AncltlZens os 10 Threat?f ~~ disease ~=h3'79i--- I - Mand~ by Health Department, CEDE to ~___1.?_l?1_
tnJnsmLSslOn (rabies), dangerous I 1 essential to ensure Malth and welfare of e
_ _ __ dogs. I citizens. ounty $ 3,797
Police . Animal ctrt. LOS..lIfou. .'-~ a. n ~.-I- !. Pet owner -- jA.'.i. c.~. iz.en oDS -"1 Increase meuthanaSi;"~. - ,.$7.2.--91- --r- Thi; program i.s highlyutll~Zed and . CEDE to -...-'---..
redemption ' Lost/stolen pets not reunited I ~ 1 greatly appreciated by residents.
I with owne... eounty $ 7,291
Police -Animal Ctrl.Custorne;:---- --~zens---- - A.IlCiiizen----s-- -. os- a Incre.ase In.e.utha. naS.i.a. rate.'. - - - $13,153 --. This program is atthecore..ofaIIOthe~., --. ... .. --- -.' -. .
IServ"""CommunOy I I I ~ overpopulation, I I Idi.iOion functionsand is an essential eEDE to
I education irresponsibktlnegh!ctful animal 6 preventive and proactive tool. County
I , owne..hip. $ 13,153
Police-An;";;',Ctrl. 'Anim.;iShe..e;;;'g IC~izens Alle~izens '-1- OS 8- oiViSiOOOfrtC;;;w;,kihaVetO-t-- $22,545 II ManYdiviskmprograms~ouidbe-cost : - -- ----~-
! transport impounded animals prohibitive without a sheltering facility. I
I I di~ to County facility. I 6 Field Hrvtce would decline. CeDE to
Residents coukl not redeem County
I their animals locally. i
-. . __ 1._ . I $ 22,545
Police. Code CampI. Comm. Appearance I. Violators/Complain Entire Community OS 8 ~kninls~;d property value, $152,581 Essential for support Of division purpose i RedUCe ----
Enforcement ants Visual bhght 6 I Service
" I Level by
,: , 20% $ 30,516
Pol.c;-::cod; CampI. j AssociatiOn MeetingS----411 i;;;'s grouP;: cIVic Entire CommunitY os 8 ~ducation, Mi9h-bOrh~-..-----r--$1D.941--- E~;~I f~r support of diVi~1on purpose! Reduce b~ - --- ---
I groups, HOA's Involvement I 2 50%
p~iiCe~ Unifonn ~s. - ICanlne SupP;rt and Patrol Cibzens. Pol~ Government -- OS 8 Dimin~hed patrotalld -S5iO;OOO--- - --~---.-~..- - --- ~----.?~1? 1
jOfcs. perpetrator detection capability. Recuce by
Increased physical danger to I 6 .
employees. i One Umt
__________u' -----.. -----i $ __:35,000
Police. Uniform Svcs. Community Action Team ICftizens Government OS 8 Diminished narcotics $945,161 Staff would be re-assigned to patrol. Reduce
I enforcement capability. Inability Service
to address emerging crime 6 Level by
patterns. 20% $ 189,032
Police. Unifonn Svcs. Marine Patrol Citizens Government OS 8 No enfO;:ce;;.nt of ~~ti;:,g- $245,552 I -- ---.-- . cede to
statutes. Dimlnished boater I County _
Saf~. Ex~~~ of City to 6 ! Reassign
add-..' hab,'Oy. ' Staff $ 60,000
Police ~ Uniform Svcs. Police Athletic League Citizens Government OS 3 LOssof Primary-~re~-;;al--.l - $169,778 --i------ - ------- - Redu-~;- -- ---
I :'r::~~i~~ portion 2 Service
organized direction for youth. I Level by
Police.UniformSvcs. Community Education- Citizens ---jO();;~';';rit----_.- os 3 ErosionofcommunitY-sup~rt. $-105,162 ---t----+- -------- ~~:uce----+I~~56
Citizen's Police Academy I Decreased citizen Involvement I I Service
L _~___ _j' withtheDepar1ment. 6 1__..___ ;~~lbY $_21,03~
P.O.lic.e.-.u nifo. .nn. sv.cs.. _I,:communOy. Ed.ucat.. ion. jCitlZens Government OS 3 Elimination of an educational $32,455 Red u.ce
Police Explorer Post j opportunity for youth. Decrease Service
lteenn interest in taw enforcement by 6 level by
agers.
Pol~:unifo':;sv~. J~enileFirstOffender - Cit~ Govemment- os --3 Lackofjuv~ik;diVersionary $23,565 20~. $ E3!~~_
I programs for first offenders. Merge with
Increase in court costs for dept., Juvenile
I inc~se In recidivism and gang 2 Violence
I activity. Reduction $ 23 565
Summary Doc- DS programsKB Page 11 of 16
i --t---.---.-..--- .~ -- -
Exhibit 0 i2007 PROGRAM EVALUATION I OIScRETlONARY SERVICES (OS)
-,- 1------,--1
I --I ! ~.__.._.-
Custorners i Review I eM ~~!!1_~~t
-- i Rank: If not delivered Total Annual I Code I l~~~~~~
__[)eJ>a~ent 1 ~r~g""m/Proj~ct Direct L_ Indirect DS 0-10 I list 2~3 consequences Cost $ _ i____'_ Review Comment i Reduced
Police - Uniform Svcs. I communitY Edu~ion : Citizens I Government. OS 3 i Diminished crime detection $93,713 I : Reduce !
I Citizen's Observer Patrol i Employees icapability. Erosion of community! i Service i
; support and citizen involvement. ! 2 i Level by i
: ' ,
f--- . !20% ,$ 18,743
Police - Uniform Svcs. j Community Education. Citizens i Government, OS 3 --, Erosion of community support. $81,744 ! Reduce
! Crime Prevention I Employees I Diminished citizen awareness
: and enhanced opportunity for 6 I Service
criminals to victimize citizens. i Level by
'20% i $ 16,349
-->-- r -1
.. . .-.-- I
RecJParks - Cemetery : Cemetery Operations ; Owners City OS 6 Plot and mausoleum owners $260,304 I 1
i would not haVI! access_ The City I
i is responsible for maintenance i 1 Retain i
I in perpetuity.
I
RecjParks - Parks jResidents, Teens IPubltc os 9 ! Training fu;M.;;;iit~u;;.ds $3,886 ---- I
Beach Junior Lifeguards
: would not be done. 6 Eliminate I
i $ 3,886
_. .._ ....____ __ ,_.. ._ n._ ~-_.- Parents, Schools OS 7 i StudentS woutdh8ve top;y-~ $68,967 - i--- 1- ...- ... ._. _ _ [-'-
ReclParks. Transportation ,Youth Program ! Youth program i See Shopper Hopper Comment Below
i Transportation participants I h;gher cost of after school
i programs at various schools.
! Would have to pay charter bus 6 Eliminate
I company in order to provide
i Held trips for summer camp
I programs.
, ,.-. ..--.- !$ 68,967
ReclParks . Transportation I ~;;n~~=:n Senior citizens OS 7 Seniors would not be provided $68,967 -1 See Shopper Hopper Comme':'-i Ei;low
(restdents) with low cost transportation to
the Senior Center, would limit
the capabilities for residents 6 Eliminate
,who have no other Ill@8ns of
transportation to the Senior
Center.
-~-_.- t-.---.~--.-.--.-..---.- _u__._. _ $ 68~967
ReclParits. Transportation ,Shopper Hopper Residents (riders) . local businesses OS 6 i Riders would have to Use other $137,933 I Funded through grant from Palm Beach
means of public or private I County. HOWever City Subsidizes
itransportation to visit local 6 Operation Heavily. Total Subsidy for all Eliminate
businesses. itransportation is $225,000 (Gas Taxi.
~._-_..__.__._-- I $ 137,933
ReclParks . Admin. "'- -------rvOuth Volunteer Bank Participants Citizens, OS 2 less emphasis on volunteerism. $3,730 1 An addition.;! $1,OOO-i1~500is~i~ed
Volunteer : less community involvement by I and spent each year from
Organizations youth. I sponsorships/donations. The annual
1 I awards banquet gives all participants : RetaIn
I individual recognition and is attended by I
! approx. 75 youth and their families_ i i$
-.-.... -"-..-----..- I
ReclParks . Art Cfr Pre-school Programs Participants Educators, parents OS 8 Opportunity would not be $4,094 1 Class;s-~reaj;a"y~-fiii;d-to capa~itY Wtth;
and families ,provided for area pre-school iwaiting lists. Classes have been set up ! Eliminate-
children to prepare for 3 : at other faciUties to accommodate : Duplicate
,elementary school in a social i waiting lists. : Service
_~_v~~n_~~___ 1 $ 4,094
ReclParks . Art Ctr. Youth Programs Pafticipants Educators, parents OS 6 Opportunity would not be $3,910 lClas~;s ~re always filled to ~pacrty with! Reduce
and families provtded for area children to waiting lists.. Duplicates Services by ! Service
Igain exposure to the visual arts 3 Other AgenCies. !
i and experience social i Level by
interaction. 120% $ 782
ReclParks . Art Ctr Adutt Programs Participants Vendors OS B I Reduced local opportunities for $2,758 ' Reduce
i adults to participate in fine arts 3 Service
! programming. Level by
----.-.-.- 20% $ 552
Summary S programsKB Page a
~Xhib~t_~--1' ~o(ii PROGRAT1 MEVALUiffioN ~jjiSCRE.,..~oNARY ~~RVid,ES {-bsL_ -t=-=
I ~' =:J I
, ,
---- i ...--: "I' .. - ..-- ---- ; ..-- 1'----..-..----- ;';----1--
___~'" l __~~O!!!~~"___ I Review Amount .
I 1 Rank If not delivered Total Annual Code R
___~~partme_:a~_ i_ __ f"ro~rarn~~!oject__ .l___.__ E_i~~~__l.,_ _ _~_~r:~t __l -'~S 0-10 ~~2_-:! cons~_91:'~!'_C~~__.__~_ _ ~.!~L_ _L_ _.1 _____B~i!~_~~!!1ment _ _ eco~~_ __Reduced
RecjParks -Art Ctr. IAfter-SchOOI Kids Club I Youth participants iParents and OS 9 I Increased the nurnber of I $20,763 II I Affordable alternative to after school
! families, Schools latchkey chiktren, could increase I programs at local elementary schools
I rate of juvenile crime and social and daycare centers. Dupltcates
I I dysfunction. Reduced daily I Services by Other Agencies. Eliminate-
exposure to art education. le~S 2,3 Duplicate
high quality after school Service
I programs and homework
RecJParb . Art C.., Summer/Seasonai S;"k [Youth p~rticip;niS_1 pa...tS and os :::::~ exposu.. available--Si4,496 .~AiW~;" fills to ~p;';iiYw"" waiting-iist, $ 20,763
I Camps I families, Vendors, to children (already reduced in I very Inexpensive camp for customers
'I ' local area schools); would impact the ' compared to other area programs of a
! attractions availability of high quality care similar nab.lre and the only art camp in
with emphasis on learning and our immediate area specializing in art for Reduce
I visual arts; would eliminate the children. Service
I availability of . unique art. 2,3 Level by
I ntlated program offered ;" ve'Y 20%
I few other anYIs of the county for t
our very low price.
$ 2,899
RecJParks-ArtCtr. --- SpecialEvents --- Children and I Citizens os 6 Decreasedsenseofcomrnunity. $6,947 Family events provide an outlet for Reduce -
I families Decreased opporbJnities for families to be involved in their Service
farnily events. 3 community at a low cost Level by
RecJP;rks . Athletics ,I y~;dh Sports/Clinics Participants ----.1 Pa...ts;---. - os 8 Childhood obesity ..... a.. at an $38,062: 20% $...l '.~~
i i Spectators, all-time record high; by not II
Offtcials offering, the opporbJnityfor area Reduce
, youth to improve their health is I Service
I decreased. Increase in idle time 2,3 level by
I which can promote negative 20%
behavior.
RecJParks - Athletics Adult SPortS -- Participants-- -Ictti~~~;:-~-- - OS 8 Loss of pOSitive physical and -- - $38,062 Reduce ~- _!!?_~~--
I jSpectators, mental stress-relieving activities; Is .
Volunteers decrease in socialization and 2,3 I L ervlceb
overall health. evel y
I 20% $ 7,612
_--__0..__._- _____-1___._.___._ ...__._____ .._ ~_____.___.___ ________. ___ _______
RecJParks . Athletics Summer Camps/Clinics I. Participants I Parents and DS 8 loss of safe, constructive $19,539 Fees for City programs are considerably
I families, Venclon, environment for children; less expensive than alternatives. Red~ce
local area increase In kUe time which can ServIce
attractions promote negative behavior. 2,3 level by
OecnYIse in physical and mental I 20%
I t activity..J $ 3,908
RecJParks - Ath~ics Special Events Chikt~ and Ciiizens ~ -- OS 6 Decreasect sense of co~~~n'ity. $10,224 - - 1-. I Family events provide an outtet for Reduce
families I Decreased opportunities for families to be involved in their Service
family events. 3 community at a low cost. level by
I I 20% $ 2,045
ReeJP.rks-B~Club ~lAdUttP~-;;m;- I Participants [Staff I os -I 7 Dec_rease~opportunitie5for $12,991 Reduce
I I senlOf'S to nnprove mental Serv. ce
capacity and have an opportunity 3 -----1L I
I for social interaction. evel by
I , 20% $ 2598
RecJParl<s-SenoorC", 'senoorRec;;'atoonClass's~Partlelpanls - --tv;ndo" r---os 8 lossofop~rbJ~m.:5fors~;ors $22,639 ------- ReduCe --- --~--~---
to engage III SOCial interaction, Service
phv.k:al health and educational 3 Level by
____ _ .. .__ '__ programs,___~_ ...~__ _ _ _ ?O~ $_ _ 4,528
ReeJParks - Senior Ctr. Special Events Participants Citizens OS 6 Decreased sense of communtty. $21,959 Reduce --
Decreased opportunities for Service
senior special activities. 3 level by
20% $ 4 392
Summary Doc- DS programsKB Page 13 of 16
Exhibit 0 2007 PROGRAM EVALUA TION OIScRETIONARY ~~~VlcE~ ({)S) .. i
I __L_
I
! -i-----
Customers Review I I eM__ !.Amount
I
Rank If not delivered T atal Annual Code! I Recomm I Reduced
Department Prog_rar:n/Proj~~~_ Direct Indirect DS 0-10 _ _list 2-3 conseq~~,!c~_s___ . Cos.t $ L Review Comment I
RecJParks - Senior Ctr. I Field Trips ~ ----- :P~rticipants local businesses OS 6 ,Inhibit opportunities for seniors $18,981 I Reduce I
to get out of the house and I Service
,participate in socially stimulatingl 3
level by
,activities. I 120% $ 3,796
,.--..--- ... ---- . Eii~imt;~~rvice Whichcu~~e~t j I
RecJParb - Tennis Ctr. ~ Court Reservations -- - -iPlayers OS 7 $3,856 -r- I Reduce
i pennit holders expect. I 1 I Service
I level by
I I 20% $ 771
I ._m ...._ _n_.____.______..--..._._ J
RecJParks - Tennis Ctr. ;Junior Player Development ;Players 1Parenls os 7 ! Woukl not be able grow the i $7,432 i A ~s~-t;;t~us;dto pr;;m-ote good Reduce
: game of tennis at the grass roots. I health and fMess. Service
: level. ' 1 I level by
n__~"Io__ $ 1 ,486
Rec.lParks. Tennis Ctr. Adult Player Development i Players OS 7 Would not be able grow the $23,038 : A positive tool ~~~ to p~mote good , Reduce
! game of tennis at the grass roots i i heatth and fitness. Service
'level. 3 level by
i
I ~Q%_-- 4,608
RecJPan:s - Tennis Ctr. !Tennis Camp/Juniors Players Parents OS 6 i The local youth population wouldl $6,691 , Reduce
lose the opportunrty to rervice
: experience the game of tennis. 3 levelby
!
20% 1,338
ReclParks - Tennis Ctr , Leagues Players OS 7 I Loss of revenue and physical $29,185 i Reduce
i hearth and well-being_ ! Service
J iLevel by
-------- :20% $ 5,837
ReclParks - Prosposed : Intracoastal Park Clubhouse: Residents, Public Residents. Public OS 8 Investment in recreatoo $31,860 i New building. Proposal in 200Hl8
Instracoastal Park I activities, parks and arts/cuhure 1 Budget is to close City Hall in the Mall
Clubhouse 1 yiekllarge economic returns - i and transfer recreation registration 1
i money generated by events and i activity to the new building. The upstairs :
I provision of ongoing services i would be used for training thereby i Reduce
enhances the community. Not : releasing Mads~ Center for conversion ! Service
: funding this program would 6 to a Code Compliance Offtce. I
resutt in lack of needed facility , I level by
! space and will resutt to 20%
i decreased future revenues from
: rentals.
$ 6,372
Re-clParks . Proposed - Pocl Youth, Adults. iSuppliers OS 7 ; Would eliminate the only $259,962 1 U~d~; Construction - ope~ Oat~-Gt~-~-n~educe
Pocl Families i municipal pool available to the 12007 I Service
residents of Boynton Beach. 6 I Level by
120% i$ 51,992
RecJParks - Proposed - Sims Center You1h, Adult and ; Volunteers, OS 8 i Reduced opportunities for $195,777 1 Under Construction - Open O~te Late 'Reduce
SimsCtr. Family Participants iVendors, Residents I affordable educational, social 12007 ! Service
; and fitness activities. 6 ! Level by
:200!? . $ 39,155
Public Works - Admin Public Relations I Mtgs. City Employees jPublic OS 4 Public and customers would not $36,309 None ! Reduce .
be given "personal" attention.
Phone calls could go 1 I Service
unanswered. Level by
complaints not resolved. 20%
. .____n__ j $ 7,262
Public Works. Facilities Building Maint. I Painting , Employees Citizens & Visitors OS 8 Facilities would have unsightly $71,125 'Contractors my be more efficient ! Reduce
Management i walls and unprotected building ::r::I.I~~~~::~i~::~:.p:i= ~~:-I Service
exteriors would allow for 5
,moisture infiltration. interiors still needs to be done in-house. i Level by
20% $ 14225
---.-
Summary S prograrnsKB Page 3
~;hibo' 0 .. 2007!'iWG~M1VAL~T10f<1 . m ---=- QiSc:kETJ()NARlts~E,~~(t, sL ...~ _ -=-1 ...., -=::
: I. ieM I
I Custome'" I 1 :fiReviewl i' i Amount
-----.- ; 1 Rank If not delivered Total Annual Code R I
Department _ ____P-'ogramlProje~ __.1__ _Direct_____ __L__ hldi"'ct_n I DS 0-10 list 2-3 consequences _1_ _c;os~_~_ i Review Comment t ecomm I Reduced
PUb. lie W.Orl<S- Faci.I~.ies . I FencihQ .. 100pts. . ICiti.z.e..n. s. &..ViSitors I OS I 6 Fencing is primarily to support I $40.826 I All fencmg work coukl be contracted Oul.tReduce
Management I I I the security needs of other 5 I ServIce
, ,programs. Level by
Public work. ~F'-..st'Y an~ G;;;;;~d. Maintenance I Public I Employ;,;. - - - - - os -- i --- 8 Barren land, .rosion due to loss ~":262-.- j-- -- -j Parts of lhisplOgram coold be -- ~~- 1_ 8.J. 65
Grounds I I Environment of root structure, unwanted I loutsourced in the future at a cost Red~ce
I growth. Loss of valuable savings. Should be thru employee Service
i i landscaping. Includes irngatlon I 5 attrition. In-.f1ouse stan affords quick level by
I! maintenance. I response. A portion is contracted. 20%
I I $ 126,052
Publtc Works - FomtrY and Vacant lot Maintenance - Public iCily os 10 Vacant lots would become --+-1 $"137,018- .-t------------ R~;;;-~_;..d ~~iling v~ntl~tS--- I Sell 50% in
Grounds I I I overgrown and out of 6 I
_________.____.__._ i ._____ compliancewilhCitylaws _m_______12007-{)8 $ 68,509
Public Works - Forestry and1lrrigatton Improvements I' PUblici ,'Employees OS 8 Improvements primarily are $29,173 In house staff affords quick response. I
Grounds intended to make current Irrigation work is partially contracted as
I irrigation more effICient in water I it is.
consumption and leak detection 1 Retain
i II I sooner. Thus, water use would 'I
, I......lnhigh. . .
! I I! $ _
PublicWorits-ForestryaOd~Treecare .-~--- -- - Public Environment -ris--i 8 I.T~SCOUld~bst~--;;g~~tc;ry-.j -n-i175~203T-- --- fsuggestCOntraCtuaitreepnm~on Reduce-un- -- -------
Grounds i ! Isigns. Trees could fall and : scheduled basis after tree inventory Service
i i I damage property. ! I 6 verified. Level by
I I 20% $ 35,041
Public Works - Forestry and RowL;~d~pe"MainL--1 P-ubl~ - ----tooVT DOTS os 8- - ROW w~uid -be t;~s ~ctive - $785,36i -- --..--- In-;;sttgateCOunty PolICy to detennine if --, _n - -----
Grounds I ,FEC RR and Ulus the Impression of the County ts willing to assume some
! i City by others is diminished. maintenance cost
I II Property values could decline. Via Palm Beach County league of Cities Reduce
I Maintenance contracts with Lo~s of existing plant material due to no Service
I FOOT, RR and psc. Also grant 1 maintenance.
I S's may need to be reimbursed if I Level by
not maintained. Indudes 20%
irrigation maintenance. I
i
--------------- - - - .------ t------------- ..........- -.- $--~
Public Works - Forestry and Special Event Support City Staff Public OS 6 Citywide staff support is $10,116 All special event costs should be Reduce
Grounds I necessary for successful special budgeted in one program. Service
~ 1 ~~
I 20% $ 2,023
~- ________'____n_ .. ----- ----------- --- ---- . __ b---. _.____ _. ._~
Public Works - Forestry and' Landscape Installation Public OS 2 Appearance of City properties $56,931 Staff woukllike to enhance the
Grounds would remain the same. No appearance of properties by placing Reduce
visual enhancement No more/new landscaping such as Service
replacements post~urricanes & 6 Xericscape. Level by
i drought. 20% L 11,386
___ .u_______u__ .........._._..._.__ +_____,_____~- _________________ _ ._
Public Works - Forestry and Canal Maintenance i Public II I OS I 2 None $25,320 None Reduce
Grounds Service
Publ;';-WOrks:s.-.eeiu S",,",lighting ----R~;id..;b,--'NA------ -DS~8~,;.;;e.;;;.jacckienlsmay -- -$492,746--- -~ None -..----------- ~~~= $_5,0(34
Maintenance businesses, increase. Pedestrian safety : Commodity cost Service
I motorists would be diminished. 1,6 level by
- --- _i__~_ n_ __ _____ _ ____ _ -=c--- ______ _u_ 20% $ 98,549
Pubhc Works - Street .TrafflC Counts Engineering Staff Residents OS 8 CourrtSprovide data for proper $5,831 None - -- -- ----
Maintenance Police Department regulatory controt placement. 1 Retain
Publ~1M;rks--=-s~ - Special Event Support .- Spec~l;v~- staff ResidentS- - -- os - 0 I's;rvtces mu~t bepmided as $14,n9 - f---- None - ------ -~- Reduce
Mamtenance I tong as special events occur. 1 Service
I Level by
- -- - - i un -- - ____u__ ---- ---- ____ .. u_ ____ __ 20% $ 126,052
Summary OOC- OS programsKB Page 15 of 16
- ,
Exhibit 0 2007 PROGRAM EVALUA TlON DISCRETIONARY SERVICES (DS)
__n_ -T -...1 r--.--~--- ."--._
'eM -,-
Customers 'Reviewl: i Amount
Rank If not delivered Total Annual Code! If-~.-- -.-----t------
Department Program/~r_oject Direct. Indirect OS ~.~_~_----.!~2-3 cO!l_~equences _~~~~ $ __L Review Comment _..._~~~~~L'3_educed
Risk Management Litigation Management ,Plaintiffs & !General Public OS I 2 loss afcontrol of financial $185,779 II,n-house management of litigation by i I
,Attorneys : resources. Loss of control of ,claims professionals results in close I I
! litigation strategies. Increase I control & cost effective closure of i
i number of litigation cases & 'I claims. Alternative of using outside I '.
! costs. counsel with no in-house management; liRe' e . !.
1 or, in-house counsel with no claims VI W In ~
I experience, will resutt in increased costs, 07-08 :
Ion kKlividual claims and k>ss of control i
i of setttements at mediation.
, -- -. - ,. J __~ _~_~__.____ ~
Risk Management Risk Funding and Transfer : Insurance Brokers : General Public OS 2 I Loss of control & loss of self- $3,311,174 ,Maintaining self-insured retentmns, & i
. '. I .. ._ ,
& Companies Itnsured resources. loss of Imonitonng of mar1<et conditions results i
; control of maril:et access. in reduced cost of insurance program. :
'~ncreaSed premiums for fully I Afternative .of utiliz~ .fully insured . ! Review in
I Insured program. 1 I program Will resutt In Increased premium!
I costs, over & above self-insured costs, '07-08
I ,and loss of control of program.
,.. . I 1__._______. ._u . _. _ ....._______ ,..___._.--__ . $
Risk Management : Training, Education & Dept. staff & City i Risk Management &: OS 2: RedU~ion in ~wledge "": . $43,930 I Maintaining current levels will.continue I
,Networking staff !Insurance Markets i !DnQOltlg updating of staff In Job : program up-tcHfate, & recognIZed as a !
, i related issues. Inability to leading program statewide & nationally.
; present the City as leading edge ,Attemative of dropping or reducing ,
!or ~v:~ awareness of related i program will resutt in. reduction ~f II. Review in
I activitIes. 1 I knowk!dg8 base and mcreased nsk for
I errors & omissions in current program. 107-08
! This would result in increased risk for
higher costs in various programs.
Risk Management Environmentall'iSUes City staff & General i General Public OS 6 Decreased monitoring of $20,010 tco-ntinue environmen-tal mo~it;;;:j;'g-i~
! Public ~ environmental issues. Increase I Crty buildings. Alternative of dropping or
'~~ubb:~:~~~:~' Increase 1 i~:"~;:t~~k:~~:~:si: !Reviewin
i increased claims by employees & public. I 07-08
-~- $
Utilities. Meter SVcs Courtesy Usage Verification! Customers Customer Relations: OS 7 i Higher customer complaints; $59,083 - ~- Radio-reads a;;-99.9%a-~urate but we I
: less water conservation due to verify high consumption as a courtesy to I . .
I customers not knOWing about check for leaks I ReView In
; leaks for a longer time period 6 I i 07-08
$
Utilities - Public Water : Educate C~~sumers City and Service i SFWMD OS 6 i Grealer Waste Inability to Justify $2,060 I Maintains pride & community ownership ~ Review in
Treabnent Area ; Rate/Maintain CUP Compliance 6 :and involvement I
07-08 $
Utilities - Wastewater Coli. Fabrication and Welding : Division, Customers OS B i repairs to equipment will be $46,161 The program is beneficiai i';-the whole -t----
'oepartment,other : delayed 6 ICity I Review in
departments '07-08
, $
Utilities - Wastewater ColI. ,Backup Power Supply, Customers 'Department OS 8 -- i~perat~ns of the utility are $397,039 -. Program is essential to city functions a~Revi;-~ in
i maintenance and hookup ,hampered 6 documented in past events :
activities : 07-08 $
Total '$11,349139 'Total $2062367
Summary S programsKB Page 3
A B G HI J K L
1___________ ___ . L L.
2 Exhibit E ~Q!!ZPROc.;~VAt.....u...I!T!!?-fI!.~--)- SOCIAL SERVICE (S~)___~ _. ,
3 I I' ,
--j-----.~-. ----- i -- _______j. ._____
I ,
4 I 'Customers I I,. eM , Amount
-, r-------------. -.. ...- ------ Rank If not delivered I Total Annual! Review RevIew Comment - --- .------.-~-----
5 _~~p~~en_~_ __f!"_~g~_~~_()je~~__ J,.-----D~~--t-- Indire~ 58 __f?-:~~ _____I!S.~2-3conseq~e_~~e:;__ _~~st$ ~~d~___~ __ Recomm Reduced
City Manager's OffICe Amencan Heart Walk I Staff Citizens S8 1 I AHA would not receive needed $1,500 1 elps promote awan:ness of heart
J participation & funding from employees attacks & stroke & raises money for
I research in this area. Good employee
6 _ _ __ _ _____._ _ _____~_ _ _ __,_ . __ _ ""'rR'" Retain $
City Manager's OffK:e Annual Soard Dinner ~:::::::ers Staff 58 4 ::;~ff=::e: ==P:== time $13,020 2 Is a way of saying thank ~ to all those
7 volunteers who serve on city boards Eliminate $ 13,020
,.-....- _......~...., ,..... -~ t-~ 1-- S5 3 New business owners would not be $1,004 1 Creates good will with the business . -----
I. j . ...... . 10.. nnally welcomed and recognized by ... community and ... Chamber of I
--1-- .. .. ... the city. . . Commerce and helps retain buSInesses
: Fiie;;;;O;--~-d~RP~;~m---~ -ICiiYsiaff~.ize~ C..;Z~;'-&V;'.~rs t...ss .':..S..~CritiCaiPU~iiC;;JU~at;. ~;;,g;'m,l---~30,704 I 2 'n.....area. _---= - ~ ::~a~~_ $--
I of city I possible loss 0' life, loss of training site I . Service
license. A model life saving program. Level by
10 I 20% $ 6,141
11 ____=_= m_ _ ~__ ~=_m______ __~-==---==~=:_ _ r--- --==-== --~
library - Special Sves. I' Library Archives, Historic Citizens City Businesses 55 4 1- Parents and teachers would lose $42,806 11
Resources, Education and Tourists access to safe. hands-on educational and
.Curtural Development (Regional, National cutb.ual opportunities with children
I & International) 2- SuffICient ruources would not be The city is still in the midst of showing it
Schools Oay I available to support. building on the knows how to start and complete
I Cares I National Register of Historic Places projects, .d:velop its sense of _p..ace a~
Organizations 3. Boynton would lose the educational opportunities to demonstrate it s deSIre
Western and cultural draw it hopes to build upon to grow, achieve and strive. The
Community for future development of its community. library/Museum connection follows the
Teachers Parents national model of the Institute of
Volunteers Museums and Libraries. Working with
the Library's mission of collecting and
preserving as well as making infonnation
I available in various fonnats, the Library
provides the research, coUection
development expertise. and organization
of resources needed to supplement and
I assist the historical. educational and
cultural components of the Museum.
This combination of resources promotes
and supports schools and education, as
~ b' =::$~':'~~to'Y and euhure", .. ~:~~:
Level by
12 I 20% $ 8,561
13 ~~i9hbo:= Svcs. Heart of B:yn~n (H~:-.. I::: ResMients I c:~~s~~nts. I :s .- .-- --~.---- -- ---.- ----- ....---- ~- ---~- -
Revitalization
I 1. City toSH trust. citizen support and
becomes disconnected with HOB
residents creating dissention. hostility,
I frustration.oo further djsenfranchises
the community, which will spill over into
I I 8 other areas of the ~ity. 2. Area declines $045,875 6 Possible Oirect Fundi by CRA
I further. levels of cnme, poverty, drugs, ng
youth violence, vagrancy, burgJaries, and
I' ovel'1ll1 sense of hope lost 3. City's
economic growth deteriorates because Reduce
businesses, residents and developers Service
will fear safety and profit losses. Level by
14 20% $ 45875
Summary Doc- SS programsKB Page 1 of 2
A B G J L
1 __L____ _ _ __ __________-.J_
----
2 Exhibit E ! 2007 PROGRAM EVALUA TlONS SOc/JJ.'=~E.R~!9E (~S)
--"----
3 I
; -
I
4 Custorners I , eM Amount
] Indirect I I! Review Cornment
Rank If not delivered I Total__Annuall R~Vi~~i
5 Department ProgramlProject Direct ss 0-10 li~~ 2:-_~_ c_~_~_s~CI~~_'!!?~S Cost $ i Code i , Recomm Reduced
Neighborhood Svcs. : Communfty Outreach Citizens i Citizens SS : 1. Lose city contact and assistance to :1 -
I ,the neighborhood associations, ! i
8 : organizations. and diverse segments of $47,5S3 6 : Program re-vamp needed but this is a
I community. ,- !good program.
Lose neighborf100d activities and . Review in
15 i projects. -~ $
Neighborhood Svcs. Heritage Festival Celebration Citizens I Citizens SS --;---
1. The City will lose trust of multi~
i cultural community.
: 2. Citizen empowennent to plan and I
, i participate in the coordination of this $19,230 , i Possible Direct Funding by CRA ' Reduce
i event diminished. 3. Lose abilrty to I Service
; :::~~:~~n~::;~;:li~~:~:res.1 I Level by
16 ----------------- I -+- :20% $ 19,230
-.-r------
17 ! I i
Public Works - Facilities Special Events Support :CRA ~ Citizens & Visitors I $9,341 I !Reduce
Management i I IAII support by Facilities' staff could be ! Service
ss , I 5 1 Level by
-----L-- I contracted out to the related trade.
18 I ~~O% $ 1,868
19 f--- 1
ReclParks - Parks 'SpQCial Event Support I Resktents, Businesses, Public SS 8 : A lack of communication. would have ~--- - $41,935 1 Reduce
! Employees : be contracted out, and would reduce Service
employee participation. Level by
20 20% $ 8,387
RecJParks - Senior Ctr Lunch program : Participants Mae Volen Senior SS 8 Limit ability for seniors to participate in $6,286 1 1 Direct funding for meals provtded by
Center i hearthy nutritional program. I grant program administered by another
21 i agency. RetaIn $
ReclParks - Senior Ctr Social Services Participants Social Service SS 8 . low-income seniors wo~ld h>se the $10,321 1
Providers opportunrty to have access to free
i medical screenings and other health-
22 oriented services. Retain $
ReclParks - Senior Ctr. Breakfast program Participants SS 7 Eliminate opportunities for social 'Reduce
, interaction. Service
; Level by
23 120% $ 2,306
24
Utilities - Meter Svcs. Shut off services for delinquentl Customers Finance SS 8 : Unaccounted for Water; Revenue loss ~~ntain revenue through enforcement i Retain
25 accounts ~._----_.~..._--- L1
Utilittes . Water Quality Water Education Customers SFWMO and water SS 8 wasting of water, precious limited
plant resource that is vital of species survival 'Retain
26 $
27
28 'Totel Total $ 105 388
Summar, ;S programsKB Pa<,
2007 PROGkAM EVA[UA T1ciNs-r - - 1_ I PROGRAM ENHANCEMENTS (PEY-- ---+---
-- -- - - i- ____=T-:---- --[---- r -lu--~--~-=-~=-=-~f:=-==F---T-----------==----+cM ---1
---- - - - 1_ - ~ustome'" -~~ i i I I I;. _ ,.----. Amount
I I ' Rank If not delivered I Total Annual Review R
Department Program/Project Direct Indirect, PE I 0-10! list 2-3 consequences ' eost $ 'eode Revleweomment ecomm Reduced
city Manage(s Office com..m.. unity - -- ]PUbIlC ----~isslon I' PE - t ..-8-..1~~ o,supportiO.. tackle iO';9. d, ~- $82,164 --+~ .1--- Heart of Boynton NeWsletterS-U-.- ..... ..
I MeetingS/Issues -+__ ,._~munitylssues i I Retain
city MI.,nager'S . --t::;:;~:laijons - -+I'~~d=--- 'c~::ns, ! PE 1 ~~ ;Scatt::dmeSS~g:~:jnabi;~:r- $32,656 1 I Me.dia re latlOnSiJUiit. on p,ers, o~na,~-=~~- ~~~~~-~----I~-..
OfficeIPubllc Affairs Commission, ~ J, manage issues. I relationships. Consultants use cookie R t .
Employees cutter approach. Better able to target e aln
message.
City Manager's BBTV Citizens, Media, PE 5 Limits City's ability to $24,160 6 Expand programming. Improve PIO
Office/Public Affairs Businesses I Commission, I I communicate wh:h stakeholders, Team's news gathering skills. Develop
Employees I especially in an emergency. station recognition and reputation. I'
L1m~s stakeholders' ability to Review in
I receive Information, especially In 07-08
an emergency. Impacts City's ,.:" J
Image.
$ -
City Manager's internal Consulting Employees, Media, Citizens, PE 6 Scattered messages~ ----~. $10,800 6 Wor1c with PIO Team to Improve news ----
OfficeJPubllc Affairs Commission Businesses Inconsistency in gathering skills. Provide training where
communication. Inability to appropriate to facllttate communication Review in
deliver/receive Important with media. Work with Organizational
---u_--1____ . I___un__ messag~_ ____ ==IO~m:m~omaketra;ningaVallable. 07-08 i $
city Manager's City Services Institute Citizens 1commisslon, PE 6 limit CIty's ability to educate 54,510 1 Encourages citizen participation in
Office/Public Affairs Employees citizens. Limit citizen feedback. government. Feedback focus group.
I Expenses can be partially offset by fees. R t .
Done In conjunction with all e Bin
departments. Does not capture other
J . _. ~epa~ents'~~ts.________ _. _ t__
City Manager's - -.- -.- Youth Leadership .Youth/Cftizens Cftizens, - '1'--- PE --- 6 - InhibiiCltY's ability to reach at- $2,918 6 New program. Evaluate after first Class
OfficelPubllc Affairs Boynton Beach Commission, risk youth. Failure to engage evaluation. Done In partnership with Review in
Employees I youth. Failure to Interest youth Neighborhood Services. Does not
in government service. capture Neighborhood Services cost. 07-08
I I $
City Manager's ------- Training/Education Employees, CltlzenS:--~--~- r--pe- 3 Limit new ideas; ways of doing $7,360 t-i- Helps-create~"deveiopmore efficient,--- --.- .~- --------
OfficeJPubllc Affairs Commission I things. Stifle creative problem effective systems, methods. RevIew In
I solving. InhlbH professional i 07-08
development. $
City Manage;"-s Netwo~---Cltlze~---ICltlzens, PE I 4 limitbuildh,g-m~uaiiY- 55,448 1 Develops lmportant relationships to -.-.------
Office/Public Affairs Businesses I' Businesses, I .. I beneficial partners hips. Limit ac. compllsh goals, Object. I. V, e.s. R t .
J . Employees, public feedback. e Bin
Commission $
City Manager's Speakers' Bureau Cttlzen~ Employees~ - PE .1. 1 limits City's abllttYto-~-- $2,760 - -6 NewprograRi: Evaluate:Doniin ---
Office/Public Affairs Businesses Commission i. . I communicate with stak.ehOlders. . partnershiP. With. Nelg hbOrhOOd.Services. . .
i I Limits stakeholders' ability to Does not capture Neighborhood Review In
I receive Information. Scattered Services cost. 07-08
I messages.
City Manage~S- Mes. Sage on.Hold.. .. - I CIIIZ. en. s. E.m. ployees, --fiE - "ilL. Imlt m.eans Of. comiiiUnicatlng $4. .29,6 I - 6.. Conveni..lmlrthOd '0 communlc"-'-- Review in $
Office/Public Affairs ... Businesses Commission . ,Information.. ... . . . timely Information. .. 07-08 $
City Manager's Guidance & Education --raty &CRASWf~--, other art related PE I 8 There wo-uld be no coordination, . ---$10,700-1-1- ---- ---- ----
OffIcefPubllc Art I ICRA & City lagencles communication or knowledge of
I Boards, Arts I or for program Implementation. I
I' c.omm ISSi,on, . . ... .... "I. .. . . Cost efficient now, to outsource WOUld. .R t .
I raise costs e Bin
developers, I .
planners, public, 'I
artists j I $
c-iiy--Man-ager's AIPP strategic plan citY Commission, iother City boards, -- PE 8 There would be no cohesive 510,000 1 -- - . - ------- -----
Office/Public Art City & CRA staff, Artists, public, plan or creative methods to
eRA Board, Arts businesses, I implement city or private public
Commission, organizations, i art projects. Cost efficient now, to outsource would Retain
developers, associations raise costs.
planners,
------ ----.--. $
Retain $
Page 1 of 25
2007 PROGRAM EVALUA T/ONS i : PROGRAM ENHANCEMENTS (PE) :
,u --'--- - , -'T---' "--t
,- --I ~M
Customers Rank I If not delivered , Total Annual: ReViewl Amount
-
Department Program/Project Direct Indirect PE 0-10 l ,list 2-3 cons"-qu~nc"s____. eost $ l eode " __~view eomme-,,! : Recomm Reduced
I
City Managers Omce _ Citywide Grant Team Staff Community PE 6 I Missed funding $39,706 i 1 !ContinUity of grant procedures/policy I
Grants Team Coordination lopportunttles/dupllcatlon of ! I ~=::I:::~:O~:~el~:i:~~:P;::~~:11
leffart/no formal citywide
;overview, return to "dept. silo" leffective operations I.
i mentality/ Potential loss of ' I Retain
I millions towards City projects,
i$2.687,612 grant awards In 2006 :
I $
City Manage~ Office _ Citywide Grant Staff Community PE 6 f----- $35,958 1 - :-Orientation & on-going training In all t ~--
i Risk audit compliance,
Grants Team I Management & Training i errors/missed deadlinesJ areas of grant management is essential I
i awareness of Commission & Ito ensure compliance and future funding
i legal approvaUlose competitive lopportunttles, positions turn over 1
i edge/automating grants I frequently -new staff need training and I Retain
i management saves time and current staff need training when grant :
I money management software Is upgraded or '
: i policy changes are made
City Managers Office. Ci1ywide Grant 'Staff PE 6 - :Mlssed fuildingopportunltlesl $31,095 1 ' --...- -.---t-----
I Community ,Providing departments research :
I I ... .
Grants Team I Researchl Proposal I non-<:ompet~lve appheaflons'no iassistance & tools and providing quality :
i Development new funding sourcesl Avg. i reviews of proposals ensures
annual citywide grant requests icompetitive applications that help fund ,
over past 5 yrs $5,412,2581 City priorities 'Retain
I potential for loss of millions of
! dollars to fund City projects
City Managers Office - Legislative Issues i Citizens Staff PE 6 i Risk loss of grant funding $8,054 1 I Monitoring bills that effect the future of
Grants Team i I opportun~ies/being stuck with [the cfty and coordinating a citywide
additional unfunded mandates, 'response is essential to securing future I R .
could end up costing the CJty i grant funding 1 etaln
I more in long run, jf not kept up !
with , $
-+--.- i----
-f--... . --- ,Retain $
Development Customer Service jPublic; : City Employees; PE B i Dissatisfied and uninformed $ 111,435 6
: Contractors; I City Commission; I citizenry; failure to comply with
1 Developers; : City Administration; regulations; higher incident of
Property Owners; i Review Board IBldg I customer and code complaints. i Review in
Business Owners; I Board of : Public mis..Jnfonnatlon about
! General Public; I Adjustment & : city development '07-08
i Design : Appeals)
'Professionals; City i
Employees
iCltY Comrriission; 55,936 : !
Development i Community Issues General Public; PE 7 Citizens, developers and general i s 6
Property Owners; City Administration; public would not receive staff
: Business owners; ; Development attention; escalation of : Review in
! Neighborhood t Review Boards; complaints to Commission; :07-08
, Associations Developers dissatisfied citizenry
$
Development i Education & Meetings : City Employees I Genel"8.l Public; City PE B State mandated CEU courses for $ 136,266 6
! Commission; City Building Staff would not be
i Adminlstl"8.tion; maintained; Professional i Review in
; Contractors; credentials would be lacking
! Developers 07-08
Development Code Compliance City Staff; General Public; City PE 6 Unlicensed and unregulated $ 24,057 6
Support Compliance Board Commission business within the City; Review in
unlicensed contractors;
incomplete permits; unresolved '07-08
code violations $
--,~--_.__.- -,"----
Page
, I
_ . ! 2007 PkQO'fAM E~i~+_~i"k~GRAM ENI1~I'ICEMENTS(PE)l.---~r--
, - -r-- ---- -----1.. +----------+-~-----t----i--------
I I I leM
I ,eustomers, , i Amount
---------.--: I nr---- Rank I If not delivered Total Annual Review iR i
___~partment I Program/Project I___[)ir,,-c~_ L__lndlr,,-ct i PE 0-10 in __list 2-3..c~nseque~s_ LnCostJ_ ___Code. Revieweomment n ~_~_com_~___LR~~"!..c:.ell.
Development I Grant Management i.. P~bIlC; BUSinesses;I'ReSidenu:; City ! PE loss of Federal and state I, $ 3,020 I 1 I I 11
. City Commission 1 funding for community I
i ' I Development ~suttlng In loss of ; I I
I i I services for citizens; Inability to : I I R' I
'I fund redevelopment Initiatives I I etaln i
and achieve City vision and I' i I'
direction. i I
1 i ! $-
Development --,-.---- CommlSS-iOIlI---- Citizens; City City Commission; - --PE --i---j-rcitizens, developers and general $. 72.92616 1---- -- - -T.----
Administrative Requests Commission City Citizens I I~UbllC would not receive I
Employees City '1' i personal attention; escalation of !
Administration complaints dissatisfied citizenry . . R . .. '1
Business Owners eVlew In
Developers General 07 -08
Public Property I
~~ l I
i $ -
..........u m I_..,.,..,...."""'~.~. ~_,"" ~ I. ~. -_ ,u_".." I --- I -.
Isoftware Management Icontractors Commission; City automation capability; reduction II
Developers Design Administration In service levels to the public;
Ii Professionals I outdated GIS maps. j I R . .
Property Owners ! eVlew In
I Business Owners I 07-08
, General Public I
Development'- CRSlFlood Information - Genenll Public; o;;slgn---- ----.j-- PE -- Ii~' H1gherlnsuranc.;aies; ciil~en.$----28,072 6 This Is-. service provided to the public I $
Property Owners; Professionals; City I would not receive discount on i which goes beyond nonnal department
Business Owners; Commission; City flood Insurance policies. Loss 1 operations.
Developers; City Administration of life and property. Health and I'
Employees safety hazards. Disruption of Review in
commerce and governmental 07 -08
services. Dlfflculty In obtaining 1~
flood Insurance for properties
$ -
Development Intergovernmental - Other City, CountY~ General Puiilic-~- -OPE I Possible loss of seat on county $ 23,569 1 .-.---..-
Agency Coordination & Regional agencies; commtttees; Lack of awareness
Reviews Governmental lof and preparation for state and
(censu.$, ArPO, /PARC, entities i county programs and
Dodge, County PAPA) requirements; Loss of
I opportunity to voice city needs II
I to outside agencies; Increased R . ,
I costs of meeting state eVlew In
I requirements due to lack of 07-08 I
access to shared resources and
efforts; Possible decrease
i In revenues due to lack of
, I knowledge of opportunRles I
I I I $
-i~~---- - r- ----- U $
Finance ~ Admin - .1' Accounts payable- !vendOrs Citizens PE -I 6 Vendors would Institute legal $56,332 -- - . 1 City operations would ultimately cease
I action and refuse to perform! .
! services or supply goods I I Retain
I ' I -t $
Finance :-Admi~--- Cash-Receipts-&"- ---~citiZens Vendors PE I 6 Icashtrom-prOgr..ms-a~d------- - -$259;059 --~- 1 -'Personalized and centralized se,vlcesto -
Receivables services would not be available citizens paying for services .
I to pay vendors or employees Retain
Flnanc;:-Adm~- PurchaslnglProcuremen Departments; Citizens t--PE 6 Violation of State Law -$190,876 - 1 RequireCi-compllancewith-CliY-6'-i1inance $
t Commission' Non Compliance with regulatory & FederaUState Law
Vendors requirements Retain
Contractors Vendor/Contractor Complaints
---- -------- ----------- $
Finance-Warehouse Receiving/Ordering City Employees Citizens PE 8 Noaccou;;tablllty.---~.--- $51,646 1 -----~---. -~-
Increased cost of oods. Retain $
Page 3 of 25
2007 PROGRAM EVALUA nONS PROGRAM ENH~NCEMENTS (PE)
I
--t.
Customers ,eM Amount
: i __ _______n_
Dep.artment Rank i If not delivered Total Annual! Review! . .. tecomm
_f'!o!,!,:am/P..oj~ Direct Indirect PE 0-10 .'-'i!!~~3 consequence.s. eos! $ eode Review Comment Reduced
-------_. .-.-.-- -
Finance. Warehouse Deliveries and Mail City Employees I Citizens PE 8 i Increase in courier service for $21,428 1 ,
I US mall and deliveries. tet~1n
j Increase In soft cost for goods 1 $
and services.
Finance. Warehouse 'City Employees --..---.------ ['~
: Field Purchase Orders Vendors PE 6 ! Reduced accountability. $44,156 1
Non Stocked Items Citizens i Decentralized purchasing. 'Retain
Weduction In cost savings. .. 1$
- --------------.-- ..------
Finance - Warehouse i Issuing i City Employees Citizens PE 8 INo accountablHty. $28,560 1 : Ret~~-p_.
! 'Increased cost of goods.
Finance - Warehouse I Warehouse 2 Utility Employees Citizens PE 8 ! 6ecelltrail~e.d--pl'-rchasing. $34,177 1
I 1 No accountability in inventory I . !
Icontrol. I Retain ,
! N~_~~.st savi~~. $
. .....nm~=!Retainl$-
Fire Admin EMS Billing insurance ! patient famiiil~s, PE '--6 great loss in revenue, legal $76,033 I Necessary for revenue production. 1 i
i companies. FF's, EMS : issues brought by the state for I Generates 900,000 In revenue for the I I
I patients, legal ; Coordinator i not being in compliance with City. i Review in I
,offices : billing procedures. Offsets cost i07-08 i
to crtizens by not raising taxes. I
...------ . The-f~n!.rescue department have brought 1 iL
Fire Admin ; Grant application !fire rescue citizens & visitors PE 8 loss of valuable funding, $19,655 1
! preparation i department :ofcity elimination of some public in more grant funding than any other Cityl
,relations programs, loss of our departments ! Retain
!ability to purchase additional
equip not budgeted.
Fire Admin , Accreditation t City, firefighters: - ~Visltors PE 8 : 1. Provision for review by peers $30,965 1 Provide a complete review of Fire
1 citizens 2. No rating of services : Department services Retain
, provided !
Fire Admin i Wellness program Fire Rescue City, Citizens PE 4 TTillscouiCi resultlnab"reak of $8,200 2 ThiS-prog;:a;nproVtdes our staff the 1
Department : the union contract agreement. i ability to maintain their health to the I
'Could Increase number of ! highest appropriate levels. It decreases I Review in
worker's comp claims. Could !the amount of worker's compensations ! 07-08
; increase hours of sick time I claims and sick time used within our i
: used. ~ ~':f~_,:!~e~t. $
~ ---
Fire/Life Safety Fire Extinguisher City Depts., Citizens PE 10 i 1. City Depts. would have to $33,493 4 iAssists other citY departments to
iemployees ! handle I maintain fire extinguishers. : Review in
:2. Annual inspections not kept : Facilities to assume responsibility for '07-08
iCU~~_ _!~-- _____ ___ _____1-__
Fire/Life Safety Fire protection systems. Bus. owners, Contractors PE 10 1. Greater fire potential 2. $105,777 4 Vital service especially in high rise and i
: management Visitors, FFs, : Citizen & firefighter life safety densely populated buildings. i Review in
residents of multi- : risk 07.08
ifamily
, AllsBFRO Citizens and PE 8 'N~w Firefighters must be hired $39,624 6 1--..------ . ...-....-.-.-.. ---.-- -..f-.--
Fire Operations Recruitment and ; Outsourcing criminal background
: Retention (hiring and Personnel i visitors to Boynton ; to fill vacancies which occur due checks, physical/drug/psychological
keeping new i Beach ,to regular retirements and : screens to Human Resources would be at
i Firefighters) I departmental growth. Loss of : more efficient system r Review in
i incentive to meet the diversity 107-08
i requirements of the City
! Commission.
! $
Fire Operations Tactical Mapping and I All BBFRD Citizens and PE 8 I Response times will increase, $65,686 1 '2006sawa -significant investment in -newl-
Pre-planning ! Operations visitors to Boynton I important information will not be !technology for this program, Including
personnel Beach : readily on scene, loss of lives 'over $130,000 In grant funds. Supporting, .
and property may result. !this investment improves response I Retain
times.
$
Retain $
Golf Course - Admin. 'Starting Time/Pace of Golfers, spouses, Employees, PE 8 i Inconvenience to golfers, loss of $117,070 1 : Slow play will result in loss of revenue
Play friends and suppliers revenue, slow play ,and unhappy golfers. The USGA and
I employees of golf : custorner surveys substantiate these Retain
customers facts. Starting times are expected by
golfers and allow them to schedule their
.~.._- -..---->- day. $
Page
I I I I ! I :
1200~~ROG~~~ EVA~UAtION~ ~_ L JPR~~R~M E~HJ!!~EM~N!7 (PE)~-___ _ _I _ I
I f I I :.~: I , I .t;J I~M I
I eustomers! Amount
---- ---~ i' Rank If not delivered : Total Annual Review, R I
__[)~partmen~rogr~/Project __ Dlrect_ __I__lndlrect ,_f'~~~-1_ IIst2-:Ico-"sequences__Ll::"-st_'- eod"-I_ _ Rev'!W_C"-mment_____ eco~~educed
Golf Course - Admin. ~Orivlng Range I Golfers, employees, Suppliers PE I 8 iLoss of revenue, unable to I 513,220 I 3 iThe USGA and PGA cite that the growth I I
I cnlzens I teach/learn golf I I of the game requires instruction due to
I I I [the dllf1culty of the sport and the range Retain I
I I I I produces annual revenue of S95,OOO
I ' i' , ~$-
Gott Course. Admin. -iP"ro-silOP-- jGOlrers,. .e. m.. plOyees, Vendors -1--pe-t-3-----L-1 Loss of revenue, Inconvemence- $931,9~ 3 1 Typical revenue from me. rchandls ..I..ng.~. is-a. . . -- ~
I merchandising other customers i to customers. failure to meet I gross profit of 530,000. Review In
I industry standards Competition 07-08
- I ~-
Golf Course - Admin. computertianciicap----LIGotfers,-emPIO-yeei S;pplle~ -PE~ - 3 ----t~LOSS of revenue, Loss of t ~ $1,500 1 Provides approxlmatelYS2,500 ann"Ual- .--.- ------ I ----
service tournament industry recognition, revenue and an opportunity for golfers to .
_ ______ ICOOrdlnators ! n_~~_ :~~;:::~~~;;;;~;;~f I~ ____ __ ~::::~hs~~~:%cap which lsan ... Retain $
Golf Coul'$e - Admin. Marketing and Public Golfers, City Image, Quality II PE 8 Itoss of current customer base $85,337 6 Customers are loyal to businesses that
Relations community, hotels, of Life and limited growth of new treat them well and respond to their Review in
advertising I lustomers. concerns.
agencies 07-08
$ -
Golf Course - Maint. Equipment Repairs and employees Customers, PE -r 9 1(1) Loss of value of a significant - $113,338 6 Golf Course Maintenance is an --- -1- - ----
Maintenance Citizens, Vendors I Investment. (2) Reduced extremely equipment Intensive business.
I and Suppliers I' efficiency. (3) Playmg conditlonSi- I" is crucial to have control of Repairs & Retain
deteriorate Maintenance.
I ' , $
G. olf C. .o.u.- rs. .e:-M. a in!. \ CuSi~ .ciiai-~;:"'ic.-es.------r----- i Customers & - --- ----rcitizens, Vendors - : --PE- .i-- 1 0 ~1 )Unsanitary conditions (2) $30,000 - 6 I Wehave outsourced this activity. ------
I I Employees I and suppliers: Deferred maintenance of R t .
! i facilities. (3) Increased Iiabliity. e aln
$
Golf Course-~ Malnt. landscaPing and - t Customers Citizens, Vendors I PE 10 (1) Unsafe conditions and - $120,252 2 landscaping and grounds maintenance
General Maintenance and Suppliers deferred maintenance of I Is Important to the overall experience at
-I' , i grounds and facilities. (2) the course. It sets the mlndset of the Retain
I Reduced activity due to poor customer.
, curb appeal. $
Golf Course --Restaurant Service of Food & . --+-jGOIf Customers Heaiiti.Dept. oept. -1- PE 8 Poor Image for overall operatlon'j- - $76~654-- -6 Restaurant was a concession for the ..--
Beverage Employees of Business Reg. Poor customer service. first 16 years and delivered a poor Image ReView In
I loss of golf players as a "momant of truth" just Inside the 07-08
1 front door $
GO.If....C ourse-= Re s.ta.. urant. Ba. verag e.cart - Golf CUstomers -- Golf Course - CIty PE1- 2 jcustomers ;khout F&B;'hen - 514.,100. 1 Enhances-ovenailcustOmer serVlce"-...~. ---- --.--
Food & Bevenage needed on the golf course; philosophy; this has become a "standard R t .
Purveyors I reduced revenues practice" at most gott courses e 81n $
Golf Course - Restaurant - Special Events Goif Course--- Community PE 1" - Reduced exposure to potential - - $6,893- 1 Needed for public relations related to - - --
City new customers City and Golf Course operation; catering
Planned yearly golf tournaments Is an option, but more expensive cost for Retain
becoming costly same qualtty
---~-_.- ------------- $
Retain $
Human Resolirce~ POlicy &-Procedure Employees Citizens -- PE 8 Inconsistencies $24,502 6 The PPM. APM, payPlan and Labor .
Admin. Developm~nt M.a.nagers Grtevanc~s . con~racts need to be reviewed. Review in
Interpretation Citizens CommUnicatIon Issues Additions and deletions to policies and
procedures since the last revision are 07-08
I needed. $
Human Resources - Supervision of all HR HR Staff Employees PE 8 Inadequate Process $13,524 6 This is also anessentlalfunction to meet Review in
Admin. functions/staff Managers Customer Complaints goals and objectives
__ ___ __ _ __ _ _ _ __ Stalflack dl"'cti~__ 07-08 $
Human Resources - Train Supervisors and HR Staff Citizens Unions PE 6 Staff, Supervisors and $15,636 6 Training on labor Contract provisions
Admin. I Management on Labor Supervisors I Management not up t~ date on must be maintained. Review in
I Contracts Management labor Contract proviSions &
_______ _ --L----~. Regulatory Issues ______ _._ 07-08 $
Human Resources - Internal Consuttancy to Managers Citizens PE 8 Managers make wrong $42,274 6 To continue to provide this service to Review in
Admin. all City Departments Employees decisions departments. This is. major Human
No confidence In HR Resource function. 07-08 $
Page 5 of 25
2007 PROGRAM EVALUA TIONS PROGRAM ENHANCEMENTS (PE)
'eM
Customers Amount
Rank If not delivered Total Annual i ReVieWj' 'R
Department Program/P..oject. __'pirect Indirect _.. PE ! Jl:'1ll.1 list~~conse9..uences . ..... e.o!l..$. _ l.Eode ..B..view eomme."!... __L=comm Reduced
Human Resources. Human Resources i HR Staff ! State and Federal PE 8 Backed up Processes $66,233 6 Iln an age of technology the Human !
Admin. Information System i Employees Citizens! Government : Citizen Complaints I Resource Information system is sorely j
i Managers i Staff Complaints I needed to keep up with the demand for: . .
instant customer service. Tools that can I Review In
manipulate historical data to identify i 07-08
!trends Is required to be able to plan :
I efficiently for the future. I
Human Resources. ! Strategic Planning I HR Staff : Employee's PE 8! No prep for future 518,377 6 11 Pian and-review ahemative-p-rograms 1
Admin.! i Managers I HR becomes ineffective ,and make the best use of limited i Review in
: Citizens I resources. Act as stewards of the :
jUnions II taxpayers money. Forecast for the 107 -08
I future. i
Human Resources - Health Insurance Employees 1 Dependents PE 8 i Increased turnover, Difficulty in $13,624 1, Most-importa-nt-bEmeflt offered-, In-cl~ded :
Benefits 6 i hiring, Poor morale i In bargaining unit contracts i Retain
Human Resources - --I Dental Insurance Employees i Dependents PE 7 Ilncreased turnover, Difficulty in 53,368 1 [ImPortant benefit for competitiveness, _.~--
Benefits ; hiring, Poor morale Included In bargaining unit contracts Retain
I . .. . ... .... ... : $
Human Resources. ,Vision Insurance - ~ Employees : Dependents PE 7 --;increased turnover, Difficulty in $3,354 1 lImPortant benefit-for compeiitiveness.--i ---
Benefits I i hiring, Poor morale I' Included in bargaining unit contracts i Retain
:, ' $
Human Resources - Ti=tiEl/AD&DIL TD Employees 'Dependents PE 7 i Increased turnover, Oifficutty in 1- -$4,192 - - r- 1 !Important benefit fwcompetitlveness, ;---
Benefits Insurance 'hiring, Poor morale i Included In some bargaining unit ! Retain
contracts
Human Resources . ~A" other benefits (23) 'Employees 1 Dependents PE 6 i less compeUtiveness for I 510,062 1 j A- well40~nded selection of benefits is i
Benefits ! employees with other agencies I ! Important for competitiveness I Retain
Human Resources - Open Enrollment Employees Dependents PE 8 TPosslbiitty o'I051n9 qualified $5,446 1 - ji=ederal requlrementfOrquaiiried plans -.--~----
Benefits status of plans, poorer i such as our health, dental, life and i
1 communication re benefit ~AFLAC coordinated programs. i Retain
i changes, delay changes to
:payr~_n_..__.n' .__ ___........ I
Human Resources. Provider Relations City Employees PE 7! May impact quality of employee 52,966 1 i Good relationships with providers are I
Benefits 'benefits. Employees will be : critical for excellence in service and ,
idissatisfied with their benefits. jasslstance to the City and its employees.! Retain
. $
-- I
Human Resources - Pay Plan Revisions ,Employees Applicants PE 8 Pay compression and pay $13,308 6 Revision to the current Play Plan is
Comp./Class. i inequity resulting an increase In : . requi.red to document additions and i Review in
voluntary turnover and employee 'deletions. I
relation issues. ' 107 -08
$
Human Resources - Compensation Surveys Employees Applicants Other PE 8 Pay inequity with surrounding $6,648 1: Participate in local compensation
Comp.lClass. & Market Analysis local governments market area. Increase In !surveys. Conduct as hoc position R t .
'turnover. low employee morale. i specific survey w;th core city/county earn
, .. 19rou~s, .__ _..___ $
Human Resources - i Maintain Job . City Oepts. State and Federal PE 8 i Employee compensation will ,$10,727 6! This process has been brought back in- i
Comp.lClass. : Descriptions, Analysis, i Employees Government i. not reflect the market rate for thei I house with the use of part~t1me contract !
,Evaluation & i position. City will not be able to I staff with extensive compensation I '
I Classification ! benchmark the City's positions 'I experience in the public sector in Review in
!with other entities to complete addition to current staff. In previous ,07 -08
market surveys. years an outside vendor perfonned this '
work at enormous cost.
$
Human Resources - Oversee the Employees Citizens PE 8 I Incomplete or biased 58,883 6 Using the perfonnance standards
Comp.lClass. Perfonnance Evaluation i Managers evaluations and disgruntled already in-place HR has begun to Review in
Program ' Employees fonnallzed the process of review and 07 -08
feedback to the manager. $
Human Resources - Advertising General Public. 'Newspapers_ Radio. PE 6 lack of personnel in $55,333 1 Listed in the-PPM and bargaining unit
Recruitment Oept Heads. City ; News-letters. i departments to deliver needed as part of the hiring procedures.
employees. Journals services to the public. Hinder
promotional opportunities for Retain
employees.
_. $
Page
Iii 1 i I
u-----_y007 PROG~I ~M_E.VA[UA TIONS 1--~~- . PR6G~~~~~f!H~lJ~~~f~!S (~~ --=-~~T
I I I eM
Customers I Amount
--------- --- -----r Rank If not delivered I Total Annual i Review R - -----
Department __1 program/Pro]ectl__ ()I~,='------.L Indirect PE ~ ~-10 _ Iist2-35onsequences I eo~!.--.-l c:ode __ Revieweomment_ __ __ _ecomm ~!.duced
Human Resources. I Assessment Centers I Pohcelfire I Consultant PE i 6 I Outsourcing will result in higher I $3,556 I 1 BI-Annual for Police and Fire. As I
Recruitment I l:mPIOyees. I I cost and less customer I needed for executive vacancies. I
Executive I satisfaction. Brought back in. 'I' I ; Retain
I applicants house In 2006. I I !
Human Resources. ~Police OlflceriO,spatch- Generalpubllc. - ConsUltant PE 1---s--ILittle assurance thaiih.----TS8.844--- .--1 Thlse~amiiii._iiOnteststhe cal1didat....-1 -------.--\ $
Recruitment I Exams I candidates possess the basic reading, writing and observation skills. R t . I
i I I skills for entry level police work. e am
i . $
Human--Resou':ces. -4IPerformancei~a"i~ation1EmPIOyeeS- - -- --- supervisors PE 8 If we did not measure 521,065 6 Iperformance management process" 15--" -- j
Records Mngmt., I performance, we would not be tied to job description, Cfty goals, merit Review in
I I I able to achieve our goals. increases and training.
I I Communication problems and 07-08
---i--- -. -------- poormoralewillresutt.:_~~_ I $
rrs- Admin-^-- ! Supervision of Tier" City Staff-. --- City PE I 8 Staffwouldnot receive direction $24,941 5 Outsource entire help-desk operation to
staff I Commission/Citizen and Information, thus quality a private firm.
I s I customer service would
i diminish. Staff would not receive
I seml-annual and annual .
! performance reviews. Policy Retain I
I ~ Implementation and creation I
I I would be handled on an
I I IndMdul~sls. I
rrSAdmln----. Grant Team Liaison ~ cny-----.. "----. .----titY-Staff.-- - ~ PE -4" Grant opportu~iti8S ~ouid not $5,645 5 OuiSQ-urceto-aGrant Writing Firm.. I -----}-!-
I Commission/Citizen be realized. Funding for I
'5 projects, training, etc., would i
I I come solely from general funds. I
1 I I I I Collaboration with other I I Retain
I' I departments to Insure the goals
of the city are met would not be
i I I' I obtainable. $
ITS Admin Fnsweoing Point II City staff/Citizens i-PE--'--lcusto-me(S would have to --ri11i629 --"4---- Provide sWhchboard operator with a
! determine which staff member , directory that outlines who should
i can best meet their needs receive what types of calls. The
I 'I Instead of calling one central I switchboard operator would be Review in
_I ,_,,! location. No calls would be responsible to get the customer to the
screened, and management i right personnel rather than the just the 07-08
would have to answer every ! right department.
Inquiry.
, $
ITSAdmin---' Policy Impiementailon City --- - --------- - -PE"- 8 POlicies would not be createCi"'t"o+. $6,317 4 Policies could be established and
Commisslon/Cttizen Insure consistency In providing mandated by City Commission or City Review in
slClty Staff exceptional customer service. Manager 07-08
j .._ .-_n-~__L ___
ITS/GIS iGIS Layer..creation Employees All External PE 6 Public Safety Operations such 562,167 1 The creation of new layers to the city
I Customers las Fire, PO and Dispatch will not staff and public Is an essential service.
I have the latest essentiai layers. Data from the county property proposal,
I city annexation, and commission
districts are part of the Information that
I is created and provided to city staff andiI the public. GIS will continue to seek
potential revenue stream by working
with palm beach county municipalities .
that does not have a GIS system. Retain
Revenue Is also created by residents
and businesses that request GIS
information. Revenue stream created by
external sales to slakeholders-projectlon
of $5000.00 per year.
$
Page 7 of 25
2007 PROGRAM EVALUA TlONS ! PROGRAM EPH-I.D.NCEMENTS (PE) ,
Customers leM Amount
Rank If not delivered Total Annual i Reviewl I
Department _ Program.fF'.r<>ject--.J_ Direct Indirect PE 0-10 ~ _ list 2-3 _c:<:'_'::I~~qu~_nces c.~s_t $ Code_I_________,,__~e_~~~_~~mment I Recomm Reduced
ITS/GIS GIS Layer- : Employees i All External PE 8 Incorrect data-unable to use in $22,455 1 Failure to update the layers will result I
i Maintenance/Administra i Customers : product environment with ion lost of investment. The cost to i
lion i potential safety Issues or delay revamp the data without proper ,
i in respond to emergency calls. maintenance and upgrade is over I Retain
$150,000 not Including the 3-5 years of I
i staff time from various department to
I I input data. $
I without the GiSsoftYiare, -the ctfYS-S - 1
iTS/GiS GIS Software-install, : Empioyees I All External PE 8 111 Unable to use existing $24,522 1
: administration & I Customers I application. 21 Unable to provide iyear Investment and coordination
i support iany information to Internal staff ! I between the CRA's and other developers I
!orto the public.3) Unable to I i will be lost. I
I interface and provide Integration I iRetain
! to county and tax data. 4) Unable i I
to fulfill request for maps. ! I
I $
j ErnplOyees--- j --.. -- .._--_.._.._.._---------~--+---- -..- --- I ~-----.-.- _________._ I
iTS/GIS ! GIS Database ,All External PE 8 1) Unable to use existing I $24,914 I 1 'The GIS database Is the essential engine i
i (Administration) Customers lapplicatlon. 2) Obsolete data. 3) ito the overall application. Failure to
lost of investment. 4) Unable to provide proper maintenance would
fulfill request for maps. result In lower expectation, inability to 'Retain
interface with other city enterprise
;applicatlons such as H.T.E. and
: Laserf"lche..
1--------- _ $
ITS/GIS : Map Creation (Support ; Employees IAII External PE 8 1"1) Delays in Fire/EMS response $17 ,098 3 I Revenue stream generated by selling
i & Services) I Customers Itimes as Map Books are used in the Map Book to stakeholders for $20.00 .
,the vehicles. 2) Delays in !percopy. Market the Map Book to Review in
i processing Field Work Requests ! Developers, Real Estate Agents, etc. 07 -08
: All External 1------- ;$
iT5/GIS GIS City Map book ; Employees PE 6 1) Delays in processing Field $7 ,555 3 : The GIS map book is a valuable source
, Customers Work Requests. 2) Inability to ,of information to both city staff and the
i provide maps to the public. 31 1 public. City should promote and market ; Review in
r Inability to generate income from ithe data~reating additional opportunity 07-08
i map sales to the public for revenue stream.
, $
..- -. -.----.-- -I
ITS/GiS GIS Fire Map book ~ Employees : All External PE 8 '1} Delays in Fire/EMS response $2,057 4 i The Comprehensive Fire Map bookw--as---
I Customers times as Map Books are used In i created with valuable input and verified
the vehicles. 2) Increased I by the Fire department staff. The map
orientation time of new I book needs constant updating. Tools are
employees i available for the fire personnel to update
:as needed. I am recommending that ReView in
; maintenance of the Fire map book 07-08
should reside in the Fire department to
verify accuracy and to provide timely
updates.
ITS/GIS Intranet(On Point Web) Employees ,All External PE 8 1) Add manual process to $18,779 1 Providing easy access to a centralize
i Customers 'business units and internal staff database provides better efficiency to
ito retrieve GIS data. 2) Delay and internal staff serving the public. As the
i longer process to deliver reports new web site and Intranet site is launch
! and services 10 the public. with the Orion GIS web applications, this Retain
service will become Invaluable as a one
stop service.
-..-_. . . ___m_u_ $
ITS/GIS Intemet(On Point Web} All External Employees PE 6 : 11 Outdated data publish on the $9,826 1 Technology has created a 7124 online
Customers i city's web site. 2) Public would digital experience. The public expects
spend more time at City Hall and demands more interaction with the Retain
requesting GIS data. government with timely and accurate
means of conducting government
services. $
PagE
J I : i I
=12OO71'~Gf~1d EVA~UAfi(jrir~ r ..:: 1~kOGk~ENII~~CEM~~tf(i>El . ~.==-. ~ t b
~ I 1 I. . eM
Customers : ! Amount
.1 .. --. 1 Rank If not delivered i Total Annual i Revlewl R -- . -
~.epartment 1 Program/Project Direct J_....'-n<lI~ect.. _L P~.CI...L_list_2:!~onSeqUerl~es L__eost!...L<:O<lej __~vleweoml11~,,-t_._ ecomm Redu.c:ed
ITS/GIS I Gov Q&A IAII External iEmPIOyees PE I 6 I) Slower respon~ to C~lzen's I $5,702 ! 1 I Digital correspondence w~h e-mail Is
i Customers' I complalntslinqulnes. 2) Internal becoming the preferred choIce of
staff resorting to manual communication. This venue provides an
process to capture residents alternative for the public to request
1 complaints and reporting. service and post complaints while
addressing the increased demand on
I government to reduce spending. The GIS Retain
map layer section of this application has
an extremely robust reporting tool to
r I geographically represent the sections of
I I the city that has reported Issues and/or
I h I i concerns. I
.~" --l......, '",..... 'M~ "'1~' '.......u._.._~. ...... I ~~........_..._- ' I
I I Customers staff Inquiry to locate aerial files ,city records. Public safety operations
wtthln the ctty. Severely Impact 1 such as Code Compliance relies on
damage assessment of city, i previous and current aerial to compare
I resident and commercial I violations. New aerials are provided Retain
I properties. Failure to report I yearty. This Is an extremely valuable
accurate data to FEMA after a I: resources to city planners.
[disaster. I
! I Customers increase manual process and Mobile GIS gives staff the tool to
I staff time to provide .ervlee. 2) I conduct buslnes. remotely. Business
I' Take away the ability to have units such as Code Compliance,
robust data in the field to Inspectors, Fire, Police, Utilities and
I I conduct business with accurate Public Wor1<s can benefit with updated
I and timely updates. 3) Unable to I I data in the field. Currently, only the
I I meet the demand to enhance building Inspeeton; are using the tools In
customer service. a limited fashion. Wireless and mobile R . .
applications are becoming an essential eVlew In
I option to offset office space. Staff can 07-08
I utilize pen tablets, PDA's and cell
I phones to connect to the city's network.
Mobile GIS would also help with
business continuity, storm damage
I I assessment, and disaster recovery
I effort.
i $
-_._--~,_._-- PET l_~_ --
ITS/GIS GPS GIS Employees All External Unable to locate field data such $2,597 1 GPS hand held devices are instrumental
Customers as hydrant locations, street in the field to capture any points in the
~~~~:~~:::; and underground I city that can be geocoded In the GIS
layers. Without GIS GPS, the city would Retain
I have to retain expensive consultants to
i collect field datal.
--_..~ --- .--.."- -- -.---- .~-- ------- $.
ITS/GIS Utilities GIS Employees All External PE 6 Unable to use GIS to enhance $12,363 1 Many of the Initial CAD data has been
, Customers CAD resources to store utilities migrated to GIS. This format has allow
I data In an user friendly and easier sharing of files to both internal
easier tool for display. Field staff and vendors. GIS Is essential In the
wor1<ers unable to take GIS I continued operations of Utility services. Retain
layers to conduct vital utility
I services Including repairs and
I preventative maintenance. I
I $
Page 9 of 25
2007 PROGRAM EVALUA T/ONS PROc;F3J!.fIJI ENHANCEMENTS (PE)
~ --1---
Customers ieM Amount
Department Rank If not delivered i Total Annual Review: R
Program/Project Direct Indirect PE 0.10 ~_____l~~t.~--=-~~~nseg~_E!_n~e~ I Cos~J COd~__L__________. RE!vie~__~o_O)~ent_________ ___~_..ecomm Reduced
ITS/GIS City Wide GIS Training Employees All External PE 6 : Pay higher rate for consultants $41,637 1,3 [The city's GIS has won several major
Customers ito train city staff. Unable to use , :awards and 15 recognized as one of the
ithe GIS tools. Unable to take full I major GIS deployment in the state. In
ladvantage of desktop and server! addition. GIS staff members are sought
:appllcatlonS-improving business i by GIS organizations to conduct white
processes and efficiency paper presentation at conferences.
Training Internal staff to leverage the
I huge Investment and utilize the
applications is essential to serving the
public. The city should seek Intenocal ,Retain
agreement with other local ,
municipalities that does not have GIS by ;
making accessible the county's data.
The City of Boynton Beach can
: accommodate this service by becoming
an application service provider for the
smaller municipalities and towns.
---+----- ' ,
ITS/GIS ! County Oata Share Employees :AII External PE 8 I No access to updated GIS data. $10,720 1 ISharing resources with the-count~---
Customers : Increase cost for another type of: I essential to keeping the GIS cost down I
I database. Pay higher cost to get I for ge<<lng new data. As information is !
! data from consulting services. updated and projects are completed, the .
i city and the county eUher share in the I Retain
i expense or wait on the county to provide
i full data at a later date. i
---- ---- j Necessary requirement to keep census $
ITS/GIS ! CENSUS/LUCA ; Employees All External PE 6 i Failure to comply with state $3,568 1
i Requirements Customers ! request to provide city census I data up to date for the city and report to
data. Unable to provide accurate Ithe various state. Federal and local
:growth of the city's population. :agencles. 'Retain
i Inability to predict trends and
; future growth.
$
ITS/GIS eRA DATA REQUEST ;AII External : Employees PE 6 : Failure to provide timely request $13,894 1 I CRAand other related city development' ~
: Customers : can result in delay of projects ! projects requires essential GIS data. i Retain
I not meeting sunshine law
! ~~_lI!a!I~!l.!__ $
ITS/GIS 'CITIZENS DATA All External : Employees PE 6 Failure to comply to sunshine $4,916 1 ! Proper planning a-nd support to
i REQUEST Customers : law and other timely public I implementing GIS projects and
request. I Integration to existing applications is
! vital to avoid corruption and downtime Ofl
!the GIS database engines. Projects and I Retain
! supports for the vartous organizations I
.and the public must be handled wtth due i
:dlllgence.
ITS/GIS - f ADMINISTRA TJON Emplo~es All External PE 8 Unable to order printing $78,635 1 i Keep accurate supply of office supply,
Customers ! supplies, office supplies, etc. 1 vendor contracts, and access to
! Use Contractual services if I professional organizations in GIS.
I
i expertise is not available in
house, cell and telephone usage" Retain
memberships to professional
organizations, and business
meetings to attend conferences.
$
ITS/GIS Capital Employees All External PE 6 : Keep GIS Investment up to date $66,125 1 Leverage current technology while
Customers : and apply new technology as taking advantage of newer technology. Retain
needed throughout the Increase staff effectiveness.
--_. enterprise $
Page 5
~-----
___1200! PRO~~!tM EV AL.}!Jt !/ONS /)ROQ~~M Efilj~_~CEMENT~ (PE) I _
_I I.. ,--, 1- - ni- - I - - I
~ j eustomers ~ i i eM I Amount
_ - .- - . -,----- Rank If not delivered 'Total Annual Review ~ - - -
_Department Progra!"'Project [)Irect __L_lndlrect .._ J n PI: 0-10 J~ 2:3-"ol1s"-qLJenc~c:()st $ eode l_ ___ ~iew eomm.!nt _ .L~om~ R~duce~_
ITS/CATS [Filel Print/A?P Servers IEmployees !Citizens PE I 8 1* Remove a major resource to i $147,210 I 1 iThese servers provide network I
(7) ! I I research and share knowledge i i communication, security and file
I ! ! I IWith others 'Istorage. I
I I I ,.o Potential Increase In long i Having timely access to data is critical to
I I 'distance phone bills I meet the high demand of government I
! I" Inability to share flies with and businesses in today's technology Retain
I ! other agencies age. Utilities would be compromise If we
I I ! do not have the ability to share
I I I Information with other government and
, law enforcement agencies.
ITS/CATS Laser fiche (Doc. ,-j---------I- PE I 8 Locaiorswould have to revert to $3,380 1 .!...----
'-'~' 1 I I _~MO.,~..~~",
, them to return to the shop .
I \ costing many hours of . . ... Retain
I unnecessary work..
",=" ~.~.. ~.~, 1-....... --1,-. - ~ -I ' . -~~ '" ...,~. ....,~-t' - - ....... - ....... _L
(Repairs) I customer service." essential support services that resutt In
Decreased employee (customer) increased employee productivity while i
: productlvtty." ensuring that PCs and peripherals Retain I
I .,",~~,-,",~ -~.~
system failures and bugs. I
. , $
ITS/CATS Help Desk Support Employees !CttizenS--PE T" Decrease In qualtty of - i- $66,950 --6- Help Deskprovldesa wide gamut of ---
(Training) i customer service.. essential support services that result In
I I Decreased employee (customer) Increased employee productivity while Review in
productivity.. ensuring that PCs and peripherals
, i Increased downtime during remain operable 07-08
Ii: system failures and bugs. $
ITSlTier1 Help Desk Desktop Support I City employees; iCiiizel1s----- -- PE-I Ii "No hardware or soltware $63,230 6 The Desktop Support function is the
I City Admlnlstration;1 support for customers and Intake for nearly all of the City's
I City Commission ' systems -Decreased technology related Inquiries,
customer productivity and troubleshooting and requests. All of
I customer service these Inquiries are Inputted by the
.Long tum-a-round for Issue techniclan Into software known as Track
resolution It and they are given unique work order
numbers and treated as a case. In many
cases, Issues .re resolved Immediately
over the phone and In other Instances
research and more In-depth manpower
is required to resolve Issues. Tier 1
spends a majority of Its time In taking all
these calls and processing them to be
resolved or pr10rttlzed to Tier 2. Review in
Improvements can be made In the
e"terprtse help desk support model. The 07-08
city has 3 technical support groups (ITS,
PO, Utilities) that can provide better
range of service and extended coverage
hours tf they work together. Currently
the Tier 1 ratio for ITS Help Desk support
is 150 PCs to 1 technician. The national
average Is 65 PCs to 1 technician. More
manpower would certainly alleviate this
disparity.
$
Page 11 of 25
PROGRAM ENHANCEMENTS (PE)
__ _j-__n._ ___ __+_
'eM
. Amount
, Rank If not delivered 10tal Annuali Review, I R
Departm<<:nt__ __ Program/Project Direct! jndlrect PE O~1_0--,-__list2:35()l1se'llJences eOst!_-L eode L Revlew<;ornm~!'t___n_. I ecomm Reduced
ITSITier 1 Help Desk Track It I Administration Employees IClty Employees; I PE 6 !*No central knowledge database $4,814 I 6 ITraCk It I is the Help Desk software used I
& Management I City Administration;! ifor customer support and ! by ITS to track technology related work I
: City Commission i solutions .No means of 10rdef"S submttted by departments and !
! Itracklng internal work order I other City facilities. It Is the most widely I
'processes and costs associated ! used software for this purpose In the 1
with them "'Loss !f1eld. This input and tracking structure II
of reliable asset tracking system lallows us to prioritize, categorize and
I catalog inquiries phoned to the Help i
Desk as well as requests that are
submitted via interoffice mall, emall or
fax. It also serves as an extensive
: knowledge base for ITS employees for
past Inquiries, history, troubleshooting
i sessions and requests. The
ladmlnlstratlon and management of this
:software is key to allowing this tool to I Retain
: function as it should without errors or I
! Interruptions. tt Is our "bread & butter" i
I tool In ITS. Currently this software Is due'I'
ifor an upgrade which Is paid for wtth our
:servlce maintenance agreement, going i
!from version 6.01 to version 7.0. In the i
i future, we should move to their Web
I based application Footprint which
!allows users greater ability to diagnose
i and resolve their own issues as well as
i provide scalability and control on our
lend.
----------
ITSfTier 1 Help Desk 'PC Replacement City employees; Citizens PE B '"Decreased customer $7,073 6 The PC Replacement program Is very
Program City Administration; productivity important in that it provides an avenue of;
City Commission ; '"Inability to move to newer cyclical replacement of aging PC
software due to hardware systems. New software and hardware
obsolescence '"Increased exploit newer, more robust technologies,i
cost in repairs due to out of date driving the co evolution of both. It Is a :
warranties. involved process that requires adequate i
research of existing systems,
researching for adequate replacement
systems, assessing needs, obtaining
quotes, drawing up a replacement time-
table, migrating user data and settings,
physically replacing systems and then i . .
property allocating the old systems, I ReView In
either by retiring it from the existing . 07 -08
network or utlllzing it for another
function in the City. Track tt Is essential
for capturing much of this data that we
will base these decisions from. ITS can
improve Its deployment of new systems
(and service to existing systems) by
utilizing streamlined and more intuitive
imaging and user migration software.
$
Page '5
I I I i I I !
_ ----12007 PROGrM EVAW-"T/ONSi-= 1-=-~!~~?:~!'-~~iNCEMENiS ipE) i. -~-
, I j ,
I ,I ,eM
I eustomers ~! I Amount
- ,- -~--- - -- - Rank If not delivered I Total Annual Review' I R -1---- -. --
_.D.epartlllent ___L Program/Project .i.. . Direct I _ Indirect _~G~10 list 2-3 co.nse_quen"es_J__.c:o.S!~_ eOc:leJ __.._ _ _.!!evle-", eomm.e.nt.. J_ ecomm .l-'3.!lcl.u~ec1.
ITSJTier 1 Help Desk I Printer Replacement I City employees; I Citizens i PE I . l'lncreased cost due to more i $3,.3. 1 Historically within the City, printers are I I
: Program I City Administration; Ifrequent printer repairs from I replaced on a 5-6 year cycle in order to
City Cornmlsslon ! aging deVices -Decreased recoup all acquisttlon costs. The City
i ~ I I employee productivity can benefit and reduce cost by obtaining !
I I I I multl-functional equipment (printing,
I faxfng, copying, scanning) deployed
I I I within a centralized document I
I I I I processing facllity_ Currently the City Retain
I ' has taken steps In this direction with the
I 1 implementation of leasing Minorta
I I Blzhub products by the deparlments.
I i $
Support (onsite & Developers; eRA; City Administration; provide their own technical request support for media presentations
offslte) Interest Groups; support for meetings and 'which Involve coordination between the
City Commission wof1(shops *Oecrease chosen facility and equipment such as
In quality of presentations at laptops, projectors, microphones, and
I such meetings other systems. With the addition of our
*Posslble increase In cost due to I PEG channel and a new AudioNldeo I
I I need for outsourcing these Support Specialist, Tier 1 has lessened 'Retain
I services In Its roJe and Involvement In these
I areas. Tier 1 does provide an Immediate
J i backup role when situations arise
however.
I customer service. enterprise-wide software and service I
, I
I ' HTE Programs used for Utility solutions that help municlpelltles, I
Billings, Finance payments, government agencies, and utilities I
I work order creations, and public connect their depertments, stafT, I
I safety would be Impacted. citizens, and businesses with critical R. .,
I Infonnatlon and servlces_ eVlew 10 I
I. ~---,,-....- 07~'
I Web based applications resulting In
,I lower over head costs. HTE Training
I I I applications are not utilized to full
capeeity
"~,, -.--- ............. ""- ...... I" .-1.........- ........ -- ,~- -.-_... - -- .~
Hardware & Software resources - compatibllitfes Is an Important step in
Hardware and software controlling costs and preventing .
Incompatibilities. potential downtime and productivity Retain
I ' Decreased customer loss_
productivity. $
iISJT'er 1 Help oesi(- Hardware eqUIPment IITSEmPloY<>es; -fCitY .niPlovees;.~, - PE 2 :Outdated and Incompatib~- $1 ,~9 1 During the course ola year, various ~ u
Retiremant Warehouse I City Administration lequlPment pieces of obsolete hardware relating to
I -Need for off-site storage ITS are sent to the City's warehouse
: facility to be sold at the City surplus
I I I store or disposed of If unusable. These
I i Items are mostly PCs and monitors Retain
, I I replaced during the PC Replacement
I Program but can Include other
I equipment that Is replaced throughout
the year.
I $
ITSlTier 1 Help Desk OeepFreeze Program Employees Citizens PE - --2- T. DecreasedquaiitY Of service $2,1.7 6 ~- _. ----~--
This is a disk protection program, to
for Employees and customers preserve the exact original standard
.. Decreased Training for system configurations; improving the
Employees with Computers and quality of service provided towards Review in
software training Employees. Provides fast 07.08
measure of restoring new fresh media to
user In case of Disk Failure.
$
Page 13 of 2S
'2007 PROGRAM EVALUA TIONS PROGRAM ENHANCEMENTS (PE)
. r------
Customers Amount
If not delivered Total Annual Reviewl
Department _ _ "_ Prog~m/Project Direct Indirect l I!~t 2-3 ~~nsequ~!,_ces eost $ eode i Review eomment Reduced
_ _ .__L-__ ____
nSlTier 1 Help Desk Cog nos (Impromptu) Employees Citizens 1* Increase time needed for $2,339 6 i Impromptu report and query language
Program i researching data ,program used to enable employees to
! '* Decreased accurate reports ; extract HTE data analyze tt and
I and query's i assemble reports. thus decreasing the i Review in
I processed time of obtaining needed j07-08
data for reports. Increase employee
I awareness for process data I
I I _J
t. ] SOftwa;.e-deveioped for handling the
ITSfTier 1 Help Desk RecTrac Program , Employees I Citizens PE 6 * Decrease efficiency and $2,669
, productivity ! needs of parks and recreation in their
,'* Hinder management with day to day operatlons_
: extensive reporting and Rental Scheduling, Program i Review in
i statistical data Registration. Need to Invest In Web
!. Impacts Customers Based version of this Program to 107-08
enhance Customer service and support. I
- --.-------.---.- $
lTS/Tier 2 Support Anti-Spam Protection Employees All External PE 8,6 !. $taffwlll receive approximately I $11,070 1 The City's email domain receives
Customers iSOto 100 unsolicited emalls per i approximately 400,000 email messages
! person per day. per month, of which only 10% (40,000)
;. Users will run the risk of are deemed legitimate and allowed to
i Infecting their systems with pass through our spam filter and
!viruses, which are typically delivered to our email users. If this
i imbedded In many SPAM program is eliminated, the additional
! messages. 360,000 emall messages would not be
i. Employee productivity will blocked by the 3rd party filter, would Retain
,decrease due to the receipt of now be received and processed by our
i unnecessary email messages. email server, and delivered to our staff
members. This will create a loss of
productivity on our emall users and a
wasted use of our emall server's
resources.
$
ITS/Tier 2 Support Internet Connectivity : Employees All External PE 6 .. Remove a major resource to $17,380 1 The Internet is the fastest growing
Customers research and share knowledge technology ever sine its existence in the
with others late 70's. According to Mathew Gray of
. Potential increase in long the Massachusetts Institute of
distance phone bills Technology, the number of people using
.. Inability to share files with the internet has tripled from 3.2 million
other agencies In 1994 to 9.5 million In 1996. Since
1996. the numbers continues to triple
almost every three months_ The City is
in the process of Improving its work
processes and web-enabling some of its Retain
services. The impact is that It extends
government services to the community,
provides customers with alternatives for
travel to the City Hall, and frees up
internal resources to work more
efficiently.
_.,"~--" $
Page 5
. [2~Pk2~f~MEVA~l/ATIONS i--f~j~~GRAM ENlliJ'lCEAtfll~E)- .---
!' , ; . h! ! eM
t- C"!lo~___j ~ : I I -- Amount
I I Rank I If not delivered Tolal Annual I Reviewl R
__Dep..artll1l!~rogram/Project Direct [_ll1direcI . -"U_ 0-10 j 1i~1 2-3 consequences_ eoS~de' _~~ew c:omment __ ..J_ ecol11l11__ Reduced...
ITSJT'er 2 Support ILaserllehe (Doc. I Employees All Exte~ -I PE ' 6 '. Additional paper $105,700 I 1 Thlsaystem was implemented in an '
Imaging) Customers iCOPY/documents being maintain I effort 10 minimize space requirements
" in file cabinets or outdated (paper). Laserflche Is now an enterprise
I technology such as microfilm. I solution. The city can benefit even more
, ," less effective methods of from this technology by centralizing
I !retrieval (not Indexed). most of the functions. The quality of the
I ' !.. Less automation means more scanning often suffers because the
I I I i manual effort needed to perlonn departments does not include quality
Ithe same task. checking as part of the scanning
I.. Inability to store and attached process. Centralizing the program will .
I lfiles 'n a central depository. also reduce overhead and workload in Retain
I I I ! the departments that does not have a
'I I I .__........~~,
I i Centralizing the function will provide
, I
I I savings In lower maintenance cost
I I perhaps up to $aOOO/yearly, and
-J i ..~,~~...-
! I
"'"", ...... ;.".....;c", ,~,~ 1'.'__ M __I "T I' ,. -....."'"... ~ ",.,- ~ ,.. '1- ..., - '" ......---
Customers i LaserFiche such as Oracle Is around 5110,000 for
! I" Increase cost for another type the city size data networK. Oracle and
I .! of database engine such as Peoplesoft requires a full time Data Base
I I Oracle or Peoplesoft. Administer (OBAI, Currently, we do not
4 ~"_""","M_.'_ Ro..'e
I salary Is roughly $85,000 per year. The
$17,350 cost to run the yearly SQl DB
I I ! engine Is by far a greater Investment.
"~~ ,~..., 1-"-i'1~"'''''- .,<=.--1-.. · -~ ,,- · ....,,~-,~.._.. ' 1.
Customers i-limited goals and objectives responsible for Is related to projects.
I for staff, based on customer These projects change monthly and
! I I directives I yearly, so K is dlfflcuK to detail each
I .. Lack of leadership for staff I entry In this form. Project management
I I member.s to meet deadlines and with clear goals, objectives, resources
I objectives and timell"_ should be documented for
j all projects In the city providing ..
accurate and timely reports that should ReView In
be shared to Internal staff and the public. 07-08
The project management process would
also benefit the business strategic and
technical strategic management process
to enhance services and reduce cost.
---1..--------------~----. - -------------- $
ITSfTler 2 Support Business Meetings Employees All External PE 8 Inability to get the latest $15,850 1 Technology is a constant pace of
Customers technology updates and connect change. Without access to vendors and
with peers In the government I peers, it would be Impossible to keep up
sector to set strategic goals IWKh the various training and white paper Retain
--------L- -1- presentation offered at the government
sectors.
I $
---t------ ---- - ------~
- - ---+---- - -I~-------_. _______._ --- This program enables staff to attend
library ~ Admin. Staff Development Employees City and the PE I 7 11. Staff would not receive 20,640
citizens Library specific training. 2. Library related events, workshops,
Customer Service would not training & conferences. Staff have the
I Improve. 3. Staff would not stay opportunity to networtc wtth vendors and Retain
I current with library trends. staff from other libraries.
$
Page 15 of 25
2007 PROGRAM EVALUA nONS PROGRAM ENHA"'-~~IlI!ENTS (PE)
leM '
eustomers ,. I u _1 Amount
Rank If not delivered 'Total Annuall Review 'I
_Department Program/Project Direct ,Indirect PE 0-10 lUst 2-3 consequel1l:es_ Cost $__:Code Revieweomment ,Recomm I Reduced
Library - Public Svcs~ - Library Technology -- Citizens, !Citizens, -- PE 8 ~p-~ wol;idnot be able to ensure. $186.022 1 library Technoiogy Division is --.- --
I employees, employees. ithat all computers and responsible for direct customer
! businesses, and business and I peripherals remain In working assistance with computer-related
i schools schools ! order. 2. The public would inquiries. Directly responsible for
not be assisted with computer- ensuring all computers, printers and
! related inquiries and assistance. related peripherals remain in working .
! 3. Citizens would not have order to maximize public use. Retain
!access to e..Govemment Responsible for all technology-related
i websites to apply for food equipment throughout the library and
i stamps, public assistance, etc. Schoolhouse Children's Museum.
I
. $
Lit;;:a,ry. Technical $vcs. !Acquisitions Employees and ;Citizens and the PE 8 '1. No library materials for public i $54,945---..1.-- 1 Acquisitions is theprinclpal ordering,
. Materials i vendors 'City use_ receiving and verifying program for all
' i 2. Lack of materials available to ' library materials. This program provides
:the public results in substandard~ an accurate, and timely status
! or totally Inadequate service verification of aU library materials .
I program. orders. In addition, acquisitions Is the Retain
only communications Interface between
library & various materials vendors.
Neighborhood Svcs. iCommunity Relations Citizens Citizens 6 11. CRa will lose city's $16,278
I Board (CRa) i administrative staff support. 2.
I I eRa will lose citizens
PE ! relationship. 3. CRB outreach
:and partnership capacity lost.
$
$
Police, Admin. Training Police Officers Citizens PE 10 jOecertificatlon of officers. Loss $730,027 6
: o~ agency accr:~itatio.n. ~xpose i i Review in
cjty to clvilllabllity. Violation of i ,
state statute. i 07-08
I $
Police - Admin. Recruitment/Backgroun ,Police Department :Citizens PE 10 i Inadequate manpower. Loss of $23,940 6 i
d Investigations I age~cy accreditati~n. Low , Review in
'quality officer candIdates.
IViolation of state statute_ 07-08
. . $
Police - Admin. i Professional Standards - Police Department i Citizens PE 3; Loss of agency accreditation. $472.776 1 1
Staff ; Reduced compliance with
: lnspections/Accreditatlo i i directives and orders. Expose Retain
n Management ; city to civilUability
$
Police - Admin. ! Professional Standards -i Police Department Citizens PE 10 Violation of state statute. Loss $273,216 1
i Intemallnvestigations of agency accreditation. R t
i Corruption of the agency. e am
. 1 $
Police - Admin. Technical Services i Police Department Citizens PE 3 i Loss of critical information. $386,197 6
Loss of agency accreditation. i Review in
Loss of equipment operability. 107 -08
. $
Police Code Com pl. Demolitions Violators/Complain Entire Community PE 8; Danger to community safety, $13,427 6 i Review - n
ants increased crime, blight. Essential for support of division purpose! I
Currently outsourced ! 07 -08 $
Police - Code Compl. Vacant Lot Maintenance ~Violaiors/Complain Entire Community PE 8: N:i~h.bOrhOOd safety, $11,980 6 . ----- . . . -lR~~ie~ in
: ants I diminIshed property values, EssentIal for support of dIVISIon purpose i
,blight ',_ ,(mOWing) j07-~8 $
Police Code CampI. Complaints ,Violators/Complain entire Community PE 8 Unreported violations, Upset S167.995 6: Review in
ants resldentsfbusinesses: Essential for support of division purpose: 07-08 $
Police Code Campi Occupational :Vlolators/Complain Entire Community PE 8 ilncreased contractor fraud, $20,313 6.- .-
Licenses/Business Tax ants 8lightin~ & Ii~e safety issues : Review in
Enforcement with reSidential rental property & I
commercial property Essential for support of division purpose: 07 -08
& Business Tax Division $
Page 5
-. :--_12007 PROGkAM EVAiuATIONSI-+ IpROGRAMENHANCEA'~NTIii>E}-- -~l]..---~-- ________n
- .--r--- ----+----t------u--------!---~f-I --- - - .--
in-- .. . I . . ~-1 . - II ------;------------ . ... --------------- - -- I eM
I Customers ! Amount
Rank If not delivered I Total Annual Review R
"'.._ot I ,_ "re" j "..,.d L ,,1,,-,--"" "W""'.-"~ I ,""u' J'~~ ___~"_~~'"'. _f:~.m _ R"~"
Police - Code Compl. I Inoperable iVlolatorslComplain I Entire Community PE I 8 .N .e...g..hb.Orh. ood b.lig. ht, road. J 521'3521 6 . . ...... ..R eview in
I Vehicles :ants I 1 hazards, unsafe vehicles, blight
j \ : on roads Essential for support of division purpose 07-08 $-
Police ~ode Compl-- :5Igos---- - - Violators/complain Entire community I PE 8 - Visual bllgh-t,-road hazards, ---- !-~$25;529 - I 6 I,=-~ -- - - - - - --- ------"--- Reviewin ~---
j ~I ants i safety .1: i Essential for support of division purpose 07-08 $ -
Police - Code CampI. ]lnSupport of Bldg Oiv - Vlolatorslcomplain Entire Community -----pe _1-8- u..-..nsa.-f e In.sta. I..la tl.o. n..s:---.. . -. . ... .-- $19,814 ---1..~----6 -. -- Essentiairors. upport OfdlViSion-pu ;Pose Review -i~ --~-...
Penntts ants uninspected work +- & Building Division
07-08 $_
ponce-CodeCompl. CIVllCitatioM - ,ViolatorS/comPlain EntlreCommunltY- PE- - 8- Increased-wortdoadons-;pport $1~i58: -6-- ~----- ----- ---Revi;~~~~----
(ants staff, Increased time for case
____ __ _ __1_____ process~_______.._. ._______~_i_.. ______ Essential for s~~~ort o.f division purpose ~~~~____ .L-:_____
Police. Code Compl. Housing ViolatorsfTenants/C Entire Community PE 8 Unsafe living conditions $19,814: 6 Review in
omplalnants ! Essential for support of division purpose 07-08 $-
.- --- ~--
Pollee - Code Compl. False AlarmJOecal Violators BBPD & BBFO PE 8 Increased response from P.O. $33,634 3
Issuance Boynton Beach for false alarms, loss of (64,550 Review in
General Fund annually In uncollected
finesldecal revenue) 07-08
~_~____ ______ __________1__._______._._..._____ ,_ __ i Essential for support of division purpose $ ..~_
Pollee - Code Compl. Unlicensed Contractor Violators/Complain Entire Community PE 8 large Increase in cases $1,291 3
I Enforcement ants Involving contracting fraud, Review in
large Increase in unsafe
construction due to lack of j I 07-08
pennltsllnspections I Essential for support of division purpose $-
Pollee - Code Compl. .. Water Restriction Violators/C. omPla.ln SFWMD Palm PE i 10 Potential for fines from the 515,241: 6 Essential for..su... Or!. of dlvlslon/SFWMD Review in
Enforcement ants. Beach County SFWMD I purpose pp . 07 -08 $ _
Pollce-CodeCompl. - - lien Case Management V1oiitori---. ---- CltyofBoynton PE 8 Estimated uncollected annual - i16,~:-"2 ------....-. - -.---~
Beach revenue of ( 100,000 annually in I Review in
fines & application fees), 07-08
Pollee _ communicatio:--s:r~ Eme..gency---- CtilZens City. - PE 8 No contingency plan for serVic-e- $60:i85~- ~::ntlal ~~~ su!,~o!1 of d!!~I_~_~~~~~ ------- $-
Admin. Preparedness during an emergency, resuUlng
In loss of capability to provide .
Public Safety Services. Obvious Retain
legal liability.
I $ -
POIIC.-.CommunlcaiiOns 0 Technical Oirect.on- CltylEmplove.s- -I C~iie"--- - PE 8 - Failure to acquire the latestln - - $51,9i1~ .-~ None -- - _n -"----
Admin. Communications technology
results In employees using
I inferior tools to do the job,
i resulting In inferior service. .
UUlmately will also resuU in loss Retarn
of interoperabllity with other
agencies. Possible legal liability.
$ -
_ __u_ _n_____________un__ _._,~ ________ __ .__ _______ _n____
Police - Communications - Financial Administration City Citizens PE 8 No budget preparation. No bills 523,467 1 None
Admin. paid. No acquisition of
necessary equipment. No .
paycheckslwhich could lead to Retam
I very few employees.)
, $ -
_____ uo_ _~_ _.._.....______ _________~____ ---~ - --------------~- - --~--~-
Pollee - Communications -I Training Coordination City Employees I Citizens, Fire & PE 6 Lack of adherence to standards 527,875 1 i None
Admin. Pollee of care. loss of required
certifications and
I recerttftcatlons. Danger to Retain
II emergency responders, citizens,
and property. Obvious legal jl
liability. $ -
Page 17 of 25
2007 PROGRAM EVALUA nONS, PROGRAM ENHANCEMENTS (PE)_
- ---.-.--.+-
1
Customers ! eM Amount
Rank I If not delivered Total Annual.. Revlewi iRecomm
Department _ _ _ Program/Project Direct Indirect PE 0-10 1 list 2-3_ ~?~sequences east $ eode Review Comment Reduced
Police - Communications - Personnel Guidance: PE 6 : 1. low morale. Hightumover.-i $31,062
Admin. Discipline i Customer service problems 3.
Recognition I Non..compllance with necessary
Personal Issues protocols and standards of
i Scheduling ,perfonnance, with Retain
iconsequences ranging from ;
i minor to Ilfe..threatenlng. 4.
1 Attendance probtems. 5.
Obvious legal Issues.
, ,$
J_ ___ , L
------l-___ _ _ --r-- $44,774
Police - Communications -: Emergency Medical Q1A City Employees : Citizens, Fire & PE 8 I Non-eompliance to industry 1 iNone
Admin. ; Police ! standardsINAED MPDS iRetain
i protocols. Possible legal I
!
____J Lliability. _ i
Police. Communicatlons-=:Palm Beach County 9.1- iCity Citizens PE 6 i Loss of revenue to the city, $3,372
Admin. '1 Reimbursement which Is stipulated to train and
i retain qualified and competent 1 Retain
I Dispatch Personnel.
i ___J . ---~-
, 'Retain
Public Works - Admin Union / Personnel ! City Employees Public PE 8 : Personnel matters would not be ; $81,116 1 None
'Admin. I resolved and morale could
i decline. jRetain
i Leadership Is absolutely I lNo~e' i
~_~~e~~ary. _ ..... _ I !
Public Works - Admin ! ciP Administration 'City Employees - rp~blic PE 8 : No projects would be planned or 1- $22,920 1 iRetain
, jC_~J!1pleted. ___ . : limprove bondingandUillsurance --1 $
Public Works - i Right of Way Pennitting Contractors : Residents and PE 8 i Contractors would work without i $100,850 6
Engineering ! Businesses ;authorizatlon, quality would ; ; requirements. ! Review in
: suffer, safety of the public would I : Procedures 107-08
: be impaired i
IDevelopm-ent I. ..--- ----- $99,296 i None
Public Works - : Developers Residents and PE 8 I c~ntractors may not comply 1 ,Retain
Eng~!l_eering ! ~~E!~tions Businesses j with ~pp~_v.!.dJ~~a~~__ $
Public Works - i CIP Project : Residents and 1 Contractors PE 9 I Infrastructure would fail and $368,469 6 : Provide more engineering services In i Review in :
Engineering : Design/Const. Businesses i become hazardous. ! house and rely less on costly
i consuttants. i07-08
I $
---..- --- j (staff or outsource)
PE 6 $12,737 1 -...-.-. .._..~..._--
Public Works - Traffic Engineering Residents Traffic control may not conform !None
Engineering ito national standards thus Increase staffing to improve service Retain
i exposing the city to liabilities.
.---.--- -..--.. -, -. - - . -.-- I. _____~_~___ $
Public Works - ! Map and Exhibit PrepareiCity Staff ! Residents and PE 6 ; other departments would be $46,309 1 I Much stati-tlme-is-spent preparing
Engineering Businesses required to contract for these lexhibits for others. Often times, these: .
i services or eliminate altogether. jexhlbits are essential to visually express! Retam
i __ ._~!O~~!i_~I'!~___ . . ______ _____ ; $
Public Works - Facilities Building Maint. I i Employees Citizens & Visitors PE 8 I Unsanitary facilities would $508,601 5 I ~:~~:::C::n~utsource through future In. j Retain
Manage_ll'Ie_,!! Custodial :re~,:!I!__" $
,Building Maint. / ; Citizens &VlsttorS -- I- n~__
Public Wo!i{s - Facilities Employees PE 8 . Facilities would become unsafe $326,698 1,6 :None.
Management I Carpentry :and unsightly; would lead to ' j Review in
more frequent replacements. i07-08
$
Public Works - Facilities ,Building Maint.! Elec. & Employees Citizens & Visitors PE 8 : Facilities would become unsafe; $187,383 1,6 !None. 'Review in
Management Lighting must maintain Itfe/safety codes
and needs. 07-08 $
Public Works - Facilities Building Maint. I Employees ; Citizens & Visitors PE 8 :Facllltleswouid lend -to have $105,205 1,6 None.
Management Plumbing : more frequent plumbing failures,
such as, sewer back-ups and Review in
leaks which would lead to other
i damages to walls, flooring, etc i07-08
----. ~.--- $
Page !5
: [jn I ! [ : I
-- ----- _J~OOi P~OG1A~_~V~jY~Tio-~~}. ~_-=*=~ROGRAM ENH[NC~Mt~~~r-~- -~=-J'- ~~=-=f~
! I :---j--- j I I eM
----.J euslomers ... , I ' I I . Amount
~ I r- ---- _____un_un' Rank I If not delivered Tolal Annual ReVlewl R--- . -- - ---
I . ecomm
___p-.l!'p_artmell!.....J......p.roJl"'-IllIProject___I___ _ _[)irect_Lndi'_"-ct._.J _P~ __~ (J-.!.~ list 2-3 consequences __. t__eOSI$ __Lc:ode i Revleweomment. Reduced _
Public Works - Facilities I Building Malnt.1 HVACi.EmPIOyeeS Citizens & Visitors I PE I 8 I FaclUtles with unmalntalned air II 5304,161 I 1,6 None. I
Management I I conditioning would make for I I
I I uncomfortable working I
I I I environments and activity areas, I I Review in
t would cause sens~ive I.. ... 1 07-08
I electronics to fail, and would
I 'I
Introduce IAQ problems.
P~b lie-Works. Fores- try-' Co;;;m~nity Gardens I Public - - N;;;-- -...-JH PE-rO Residents would be required to $18,947 !.---9 -I' Not a necessary program
and Grounds I I maintain landscaping around the! EI- - t
: I gardens. r I Imina e
PUblic Works - Forestry Ad~pta Tree prog..m -jpublic - --~ I -_~I- PE --1-- I less treeswillbe planted Public - $2,820 1 None -~~~~,!.~~
and Grounds satisfaction with current R t .
program will deteriorate. e aln
P~blic WOrl<s - SOlid Residential Recycling Residents All etii-''''---- PE ---1~- increase olherd'spo.ai c~siS . $721,583 1,5 -- SOnieU:S~ciiies eliminating curbside I $
Waste landfills at capacity sooner recycling to cut costs
I More environmental negatives DNR
Waste Ii I Landfills at capacity sooner not be popular with those businesses
1 I' MoreenVironmental~nega:tives I : :~~~i~~~le. They save money by DNR
Self-sustaining
PubiiC-Works _ Solid Cod. compliance- ----.- Residents - viSitOrs -- - PE 3 More Illegal dump-Ing. -$127,370 1 - -- Thisprogn.m-encouragesClea-,,-----
Waste More illegal services by others neighborhoods. DNR
Public WOo1.s:5treet --+street Sweepong [ReSIdents 'I VISitOrs IPE- 6 P.iU.9.9.8d storm-.S8.-.wers ... .. ...... $74,381---L11.5 'S..treet sween p..I.n. g keepS..our sto.rm sewersR~~i~; in i
Maintenance Street appearance diminished I clean and the streets visually appealing
07-08 $
Public Works - Stree~Uiility---Cut Re.to..tion I Utility Staff !Residents I PE 6 utility pavement excavations I $101,441 ~5- utiiitles couid perf~m1 their ~wn. Review in
Maintenance I 1 J would remain unpaved. pavement restoratIon. POSSible mmor
, cost reduction. 07-08 $
----- I ___ u=-~L-_ l----m-_- -- -$
RecJPar1<s ~ Admin. I Financial Administration Staff Citizens Vendors I PE 9 Budget would not be prepared. 560,014 I 6
I No reports or oversight on dept. Review in
financial activities. Payments
not processed_ --~J __ _~~_ 07-08 ~___
RecJParks - Admin. Personnel Staff Citizens PE 9 Lack of direction and 574,470 16 t
Administration coordination between various Review in
sections. Loss of leadership.
Lack otsupport. 07-08
RecJparks - Admin. Records Management Citl.zen s, Other Staff PE 8 Lack of accountabllityS $35,830- 6 Could not move forward and continue to Review in $
and Special Projects Departments Decreased effectiveness and progress as an accredited department.
emclency_ 07-08 $
RecJParks-Ad~ Board Liaisons Citizens, Board II-Staff PE -.- LosestrongadvocateforYouth - $3.355-1- 1
Members and Parks & Rec. Lose! '
opportunity for c~lzen 'I I Retain
i Involvement and participation. I
i '$
RecJParks - Admin. CIP Management jCitizens. Ven-ciors-IStaii- - PE 8 capllaIPrOieCiS-WOUidllOtbe--r- $39,923 11anaglng capital projects Is vital to a
managed. Strategic planning progressive city. R t .
would not take place. e aln
-~--------- ---- ------- -------- -.------------ ------u--r- --- '.---- !
RecJParks . Admin. Administrative Support Staff, Citizens PE 8 Essential functions could not be $52,253 1 R t .
maintained. e aln $
RecJParks - Admin. Marketing Citizens, Media, Vendors, Staff PE 7 Would not be able to sell our 530,380 1 Selling the services of the department
Program programs and services. and the City and understanding their
Participants importance 15 vital In keeping our .
citizens Infonned about our quality of life Retain
and services to the community.
$
Page 19 of 25
2007 PROGRAM EVALUA TlONS PROGRAM ENHANCEMENTS (PE)
---- T-
i
Customers , eM I Amount
Rank , If not delivered Total Annual; Reviewl . Recomm --r--
Department Program/Project I Direct Indirect PE , 0-10 i list 2-3 consequences eost $ I eode I Revieweomment ' I Reduced
Rec.lParks - Admin. Inter/lntra- Departmental i Staff ~ Program PE 6 !Wouid hinder theplannlng~- $84,600 i 6 -I G"'afly enhance the Oepartm.nrs ability i . -:-~--
Teams, Committees, I Participants, ! process for major projects and I to communicate wtth contractors, event I Review In .1
Meetings 'Vendors, Citizens events. I I committees, other staff city-wide. 107-08 i
!Staff ---_..~~... .----- . ~- ,- , _.~-
Rec.lParks . Admin. Strategic Cjtizens PE 9 Could not maintain national I $67,049 1 I Strategic plann'ng has allowed the
Planning/Research iaccredltation; grow and improve. department to become nationally ,Retain
, , accredited. $
.-.. --- ',--
Rec.lPark.s - Admin. Professional ,Staff Citizens PE 6 I Staff would not be able to stay $13,916 2 I
i DevelopmenUTraining i abreast of current trends, i Review in
, i maintain certifications or
i improve skills and knowledge. :07-08
! $
- , 1.- I I ..------ ,
Rec./Parks - Art Ctr. j Interllntra Departmental i Staff I Program PE 6 - iWould-hinder the planning $10,928 1 I Greatly enhance the Department's ability!
'Teams, Committees, , , Participants, process for major projects and Ita communicate with contractors, event I R t .
i Meetings , iVendors, Citizens events. 1 committees,. other staff city.wide. _.~ e a1n
: $
Rec./Parks - Art Ctr. : Professional Staff ' Citizens PE 6 1 staff would not be able to stay $4,999 2
i DevelopmentIT raining i abreast of current trends, Review in
i maintain certifications or 07-08
i improve skills and knowledge. !
: I $
Rec.lParks - Art Ctr. i Marketing i Citizens, Media, Vendors, Staff PE 7 Would-not be able losell our $19,264 !
iProgram 'programs and services. ! Selling the services of the department
! Participants land the City and understanding their R t .
[importance Is vital in keeping our ,e aln
citizens Informed about our quality of life:
an~ serv:~c_~~_~,:>> _t~e_c~!!,~~_,:,~.:_ ;
Rec.lParks - Art CtL Strategic Citizens Staff PE 9 ! Could not maintain national $7,05t j Strategic planning has allowed the :
Planning/Research ; accreditation; grow and improve. tepartmentto ~_c_ome nat_ionaIlY_ ,Retain
accredited. i $
ReclParks - Art Ctr. Facility Rentals Citizens Staff PE . Loss of facility space available , $1,567 3 'Rev-enue is gem!r..ted for the Citis ' ----
to the public for leisure activities' . General Fund from rentals. Review in
or community meetings. :07-08
$
ReclParks . Athletics Professional iStaff Citizens PE 6 : Staff would not be abie to stay $2,532 2
i DevelopmenUTraining I abreast of current trends, Review in
i maintain certifications or
: improve skills and knowledge. 07-08
$
Rec./Parks - Athletics Marketing : Citizens, Media, Vendors, Staff PE 7 Would not be able to sell our $4,674 1
'Program programs and services. Retain
; Participants -- - j $
Rec.lParks - Athletics ~ Inter/lntra Departmental i Staff i Program PE 0 [Woul"d.hlnder the planning $5,009 1 Greatly enhance the Departmenfs ability:
'Teams, Committees, ; Participants, i process for major projects and to communicate with contractors, event : R .
Meetings Vendors, Citizens events. committees, other staff city-wide. I etaln I
: . $
Rec./Parks . Athletics i Field rentals :Athletic tarks Maintenance PE 4 limit open space for organized $28,199 3 Reven~e-isgenerated for the city'S -------:Review in !
i participants I play. General Fund from rentals. '07-08 $
-.. ... .....-- i Facility Rentals . citizens PE 4 i ..---.--- $3,145 3 Revenue is generated for the City's , ---.-
Rec.lParks 4 Boat Club !Staff I Loss of facility space available ! Review in I
, I i to the public for leisure activities General Fund from rentals.
I or community meetings. :07-08
$
Rec,{Parks - Boat Club Coast Guard Auxiliary Coast Guard PE 4 Coast Guard would lose space $3,343 7 Review in
volunteers, Boaters from which to provide boating
safety. 07-08 $
PE 1 Loss of cOIlvenience for the $886 9 Low cost service provides enhanced PosSIljle
Rec.lParks - CHMall Notary Services Patrons public. ~~~!C:>!fler service. R~r!! l('ti.0p: $
Rec./Par1<s CHMaH Utility Bill Processing Utility Customers Utilities and PE 2 Elimination of "one-stop $18,255 4 Service allows customers personal
Finance shopping" location for contact in regard to utility bill issues and Possible
~ Department customers to conduct a variety more convenient because of later store Reduction:
of city business. Loss of hours and Saturday hours.
convenience for customers. Shown
Shift additional workload to Elsewher
Utilities Department and e
Cashiers. $
Page 25
____~ _____ ____ ___ __ i _ j I---J-- . ... ... HU _ __ ~___Lu_u_ .__
____.J 2007 PROGR..AM EVALUA TIONS I L I PROGRAMENIj~NCEMENI~ (PEL______i__i______
T ] ,. I' . t I
~-L - -- t-- - - -- - f' 1__. . .---+--- I. . ...
" Iii ' leM
I eustomers I I' Amount
------- I -- - Rank If not delivered Total Annual Review! R--
__.Q.ePlIrtment_ _I Program/Project Direct Ldirect_iJ>E. --":10 _1~~~.3 c~~e'lue!,CI!s J___<:o~~--.l~<l"-1____. Revie\Y~omm-,,-n~ecomm Reduced
ReclParks - CHMall ISlore Windows & ; Citizens I Other Departments,l PE 2 [Decrease in marketing I 51,573 'I 1 iover 900,000 customers visit Boynton I Possible I
Promotions i I Community! opportunities for Department, 'I i Beach Mall per month with at least 40% Reduction
1 I Partners! other departments and : of those customers passing by CHM.
I community partners. I Shown
I I' I I " I IEIsewher
RecJParl<s . CHMall .-'~teriinlra Departmental Staff P,ogram . PE -j-'6-iwOUld hinder Il1e Planning'--- -'11- U $8'47s+1~reatly enhanc.-il1. Department's ability ~os5ibie.. $
Teams, Committees, Participants, i process for major projects and I ito communicate with contractors, event Reduction
Meetings I Vendors, Chizens events. I icommlttees, other staff city-wide.
, I S~wn
'I I' ;Isewher $
Rec-Jparks - C-HMall Professional Staff Citizens --~ I. PE----- , 6 - Staff would not be able to stay $3,289 -2P. ossible
DevelopmentITralnlng I abreast of cUlTent.trends, Reduction
maintain certificatIons or
:t Improve skills and knowledge. J-: ~~~:~er
RecJParkS: C;ViC-Cir.-l Special Evenis C':;'w [' staff, Participants I. PE- 8 Facility set-ups couid- nolil.-- ..S45~414 1 Special Events crew provides valuable e $
provided; activities not provided services to all sections within the R t .
by Public Works would not be Recreation & Parks DepartmenL e am
: completed. $
__\uu____n..___._.. ____.. .. .____u_______ __
RecJParks - Civic Ctr. Special Events Set up I Other Departments, Citizens PE , 4 Other departments and partners i $45,414 2 Crew provides services for the City
(for other Departments CRA would be responsible for event .1 Manager's OffIce, Gott Course, library,
and Organizations) , and facility set-ups and any Museum and others for various special Review in
~ other discretionary forms of ~ projects. 07-08
assistance.
RecJParks-=-ClVic Ctr. Interllntra Departmental Staff Program III PE- ---6" Would hinder the pi8nn~ $19:013--- 1 Greatly enhance the Department's ability ~
Teams, Committees, Participants, process for major projects and to communicate with contractors, event R t .
Meetings Vendors, Cttizens I events. committees, other staff city-wide. e am
RecJParks - Civic Ctr. Facility Rentals --h:itlzens-- .-----ts~-------_.,j ------.:;e+--4 ! Loss of facility space available t--- 59,450 3 Revenue Is generated for the City's $
I I to the public for leisure activities General Fund from rentals. Review in
I or community meetings. 07 -08
I... L-- $
RecJParks-ClvlcCtr. Professional Staff Citizens PE i 6 Staff would not be able to stay $7,189 2
DevelopmentITrainlng I i abreast of current trends, Review in
maintain certifications or
Improve skills and knowledge. 07-08
$
RecJParks ~ Clvlc-Gir. speclalEvent pennlttlngPermlt SeekeB other Departments PE 1 Could be delivered by another $11,412 4 --~-------- Review in -
department. 07-08 $
RecJParks - Hester Ctr. Marketing --- Citizens, Media, - Vendors,Statr--- -- PE 7.-.-- Would not be able to s:eUour- $20,806 1 Selling the services Oiihedepartment
Prograrn programs and services. and the City and understanding their
Participants Importance Is vital In keeping our R t .
citizens Informed about our quality of life e am
and services to the community,
u______ _____ I $
RecJParks - Hester Ctr. lnterflntra Departmental Staff i Program PE 6 I" Would hinder the planning $17,184 1 Greatly enhance the Department.s ability
Teams, Committees, I Participants, process for major projects and to communicate with contractors, event R t .
Meetings iVendors, Citizens ivents. commtttees, other staff city-wide. e aln
RecJPark s. Hester Ctr.prOfes"iOnai---- StaffiCiiizens- PE 1-- 6---- S.ta..ii.. wou. Id-not be a b .ie t..". "ta -y- - - $14~OO9- -~2 -- -~----~---~. .n .$
DevelopmentITraining I abreast of current trends, Review in
! maintain certifications or
Improve skills and knowledge. 07-08
...._---~- - $
RecJParks - Hester Ctr. FacllitylField Rentals Citizens Staff PE 4 loss-offacllity space a~aiiable 520,887 3 Revenue Is generated forthe citys -- .
to the public for leisure activities General Fund from rentals. Review in
or community meetings, 07-08
____ ____m.___ . . . ... $
RecJParks . Hester Ctr. Strategic Citizens Staff PE 9" Could not maintain national $18,376 -1-~ strategic planning has allowed the
Planning/Research accredttation; grow and Improve. department to become nationally Retain
accredited. $
Page 21 of 25
PROGRAM ENHANCEMENTS (PE)
1---------- 1-- -- -
'eM
Customers , I I Amount
I Rank If not delivered i Total Annual! Review! ,
Department. __-"rogram/Project : _._. Direct _ ..Indirect PE 0-10 list 2.3conse9uellCes . L . eost $ _,Sod,,-L Revleweommen.!. i Recomm Reduced
Rec.lParks - Madsen Ctr. i Marketing !Cltizens, Media, Vendors, Staff PE 7 Would not be able to sell our ! $3,072 1 1 Selling the services-of the department I
I Program programs and services. iand the City and understanding their I
i Participants I Importance is vitali" keeping our ! R .
i citizens i"fanned about our quality of life: etaln
I and services to the community. '
I
1 _ __
Rec./Parks - Madsen Glr. Professional i Staff Citizens PE 6 Staff would not be able to stay $1,918 2
[OevelopmentITraining iabreas~ of cu~nt.trends, I Review in
I ! malntam certifications or !
!improve skills and knowledge. ! 07 -08
Rec:jParks - Mad-5e" elr. Facility Rentals 1 Citizens isiait- PE 4 loss of facility space available; $3,361 3 i Revenue is generated for the City's
ito the pUbll~ for lei~ure activities i II General Fund from rentals. I Review in
i or community meetings. 07-08
- . - - - f------- ----- I
Rec.lParks - Madsen Ctr. i Inter/Intra Departmental i Staff i Program PE 6 i Would hinder the planning $6,247 1 I Greatly enhance the Department's ability I
'Teams, Committees, ' !Participants, jprocess for major projects and ito communicate with contractors, event; R t .
I Meetings I Vendors, Citizens events. committees, other staff ctty.wlde. e aln
i .,__ _ _. __. _ $
Rec./Parks - Senior Ctr. iVolunteers jParticipants, Staff PE 7 iWithout volunteers, the level of $23,226 1 ICost savings to the City-of $127,296
!customer service would iannually.
I decrease. Decreased ' : .
jopportunity for citizens to be : Retain
I involved In assisting others.
1 I $
Rec.lParks - Senior Ctr. i Marketing iCitiZenS' Media, iVendors, Staff PE 7 :Would not be able to sell our $30,315 1 ) Selling theservices of the department 1
! Program I programs and services. ! and the City and understanding their
I Participants ! importance is vital In keeping our : R t .
!cltlzens informed about our quality of life. e aln
and services to the community.
$
Rec.lPar1l;s - Senior Ctf. 'Professional i Staff Citizens PE 6 I Staff would not be able to stay $6,724 2 ----,---
1 DevelopmentlTralning !abr:eas~ of cu~ent.trends, ,Review in
i mamtam certificatIons or :
iimprove skills and knowledge. i 07-08
! $
--- i
Rec./Parks - Senior Ctr. Facility Rentals iCitizens Staff PE 4 i Loss of facility space available $17,548 3 ,Revenue Is generated for the City's
ito the publiC for leisure activities 1 General Fund from rentals. ; Review in
! or community meetings. 07-08
Rec.lParks - Senior Ctr. Ilnterllntra Departmental Staff i Program PE 6 iWould"tiinder the planning $10,003 1. Greatly-enhance tt'-e oepartment-sablliiYf
Teams, Committees, Participants, process for major projects and !to communicate wtth contractors, event I R t .
iMeetings Vendors, Citizens events. icommittees, otherstaffctty~wlde. i e aln
. $
Rec.lParks - Tennis Clr. Game scheduling !Players PE 4 l....ackofflnding games will cause~-- $3,856 6 1 Review .
a fall 'n permlls_ 107-08 $
Rec.lParks - Tennis Ctr. - +Toumaments/socials 'Players Spectators PE 5 : Decreased opportunities for $16,218 3 ---rR;view in
'players to compete in organized I
I evenls. i 07 -08 $
Rec fPar1l;s . Tennis Ctr. Pro Shop ; Players I Vendors PE 6. Participants would use outside $36,670 3 I The Pro Shop offers the public tennis i R . .
. 'resources for tennis equipment. ! related products and services. i eVlew In
107-08 $
, , . -. . -. . -------. . --.----.--. - j
Rec./Parks - Tennis Clr. i Marketing Citizens, Media, i Vendors, Staff PE 7 i Would not be able to sell our $871 1 Selling the services of the department
I Program i programs and services. and the Ctty and understanding their
i Participants i importance is vital in keeping our : .
I 'citizens Informed about our quality of life' I Retain
and services to the community_
$
RecJParks Tennis Ctr. Professional Staff Citizens PE 6 Staff would not be able to stay $5,373 2
DevelopmentlTraining i~a:::no~;~:::i~~:~:' Review in
improve skills and knowledge 07-08
$
Rec./Parks - Tennis Ctr. Interllntra Departmental Staff Program PE 6 Would hinder the planning $3,026 1 Greatly enhance the Department's ability
iTeams, Committees, Participants, process for major projects and to communicate with contractors, event
Meetings Vendors, Citizens events. committees, other staff city-wide. Retain
$
Page 5
------12OO7PROGkAM EVAlfA nONS! -- T j PROGRAM ENHANCEMEjjTS (F'E)j-. .
--~~- --- ~__=r_ (1 I ----- I T +==~~_-_ICM--'
__ _ __ Cust~e~ j I 1.-.. . A'!1ou~_
: I Rank If not delivered Total Annual I Review R
Departm.'"' . .........~"""" I .- ;. ....." ," I ." I ".,.,~~'"_. L ,~U-"~......,~- . bmJ R""~,
! I I -- ! : I ~- ---IRetain J$ -
Risk Management Interdepartmentai-risk--n Va-rious"department City staff &, Genm0PE- 1- 4 -JIBreakdown in communication --$13.541 1 Continuous Interactlng&-conSUltlngw~h------- -.---- 1.-.--.--
assessments staff Public I between departments. departments to manage risk throughout I
! I I Duplication of efforts and lack of i I various departments. Alternative of i
, _ _ 1 I. lissues being address_e d. I b dropping o. rredU.Clng program Is
decreased awareness of safety & risk Retain
I 'I related issues, resulting in Increased
I. I' costs for various types of claims.
Utilijies-:-A'lmin:----- - -- p~YrOllPrOCeSs'ng(OVerEmPIOyeeS _n_ Employees -=- - ~t -PE~II-~o FlnanCeDePt.~:I~ot~.bleto- -- $65,054 --- 2 Tjme-C~:.umin~:cessihatmustbe-- - $
150 employees) I process correct payroll without accomplished. DNR
I Departmental Involvement Reduce cost by consolidation
Utlltties -Admin. Main Answering Ratepayers, Ratepayers. -- -I PE-I-10- Emergencies will not be known $59,243 . 6 Process must be accomplished to
PolntlEmergenciest cjtlzens & citizens & I Immediately (wm/sewerl respond to customer and employee
Radio Employees Employees I sto. rmwaler breaks) customers lemergenCles.. DNR
ContactlSurveys/Walk-in t not greeted
Customers
Utilities - Admin. Mall Distribution -~atepayerS~ - Employees Other PE --I 8 Communication will belOst $47,963 6 The large size of ut"~ies mandates that
engineers, Oept.'s between Dept. & customers & this process be centralized due to the DNR
developers, cltizensl other Dept's. large amount of correspondence dally
I , ,
UtlUtles - Admin." Filing/Scanning/Records Dept., developers, Customers I PE -)--8 u. n ablet"o retain documenta. 110".. r.S65'466 - -'- 6 The State of Florida mand.a. t.e s th.a..t . . .1
Management - contractors I for reference & retainage records must be kept for a certain DNR
Development Flies As- ( amount of time.
bullts
Utilities - Admin: Miscellaneous Customers Employees -- PE t 8 No communication tK!twee;;-- - --$178,701 2 - Correspondence is essential to other . -~--
Clerical/Memos/Letters Customers Other I Dept'sJCustomersl Employees departmentsJ customers/employees ONR
Administration Dept's.
Utilities-Admin. Procuremeni . 'EmPloyee.----!EmPIOYees i PE n 6 unabiOi".';pplyemployeesl -1~ii09'661 - 6 - jTlme-consumlngprocessiilaimustbe- -----
Administration Customers . Customers customers with equipment & accomplished. DNR
supplies to complete
tasks/projects
ers, staff I uncontrolled expenditures, other accomplished. ONR
departments required to do
checks and balances
utilities -Admin-:- Employee Relations Employees, other [Customers PE 8 Employee value declines, $228,415 6 Time consuming but worth the - -~-
departments, I communications fail, moral Investment
Human Resources slips, quality employees leave, ON R
proper motivation, and
reinforcement
- .--------.----. . j.- --.-----.- ..-- ..-. --.---..-. --.---.---
Utilities. Admin. ManagemenUleadership Department, Customers PE 8 Long term and short term $94,191 6 Time consuming process that must be
for Department citizens, ratepayers planning fall to take advantage accomplished.
Activities of trends and can reduce ONR
department to a knee Jerk
j operation In maintenance mode I
Utilities - Admin. -rStrategiC Planningand Department~---'.- Customers PE ---- Need toinowwh8tlSbeing-h 1--$221:791 9 __1.___ ---
operational focus citizens, ratepayers I planned for the future to DNR
guarantee utilities supply for the
customers
Utilities - Admin. Imaging (handled in Depa~- Customers I PE _._-_.---.-- -- $77,632 2 I .--
Building Dept., Utilijles cijlzens, ratepayers I jlDNR
funds 2 positions I
Utilities -Admin~---- ITS (more deflnitlono'-- Department, Customers ----~ PE ____~n --- - ---------- --- $369,435 2 ---- --~-- ---
programs In ITS, citizens, ratepayers I
SCAOA, plant I DNR
operations, security,
business support
Utilities ~ Admin. - . - Plan review "ibuildlng -. Department, Customers PE $68,925 6
dept.) cijizens, ratepayers DNR
Page 23 of 25
-- -- - ----.-
2007 PROGRAM EVALUA nONS PROGRAM ENHANCEMEN!~_(r:E)
-_..~._.-
eustomers ,eM Amount
Rank I If not delivered . Total Annual ~ ReVlew'l ~--
___D~~artment _ Program/Project Direct_ _~ Indirect PE 0-10: list2-3 consequences I C"st$ eode L___ Review eom_m~_ _ _1 ecomm Reduced
Utilities. Customer : Information and Visitor Citizens, Vendors, I City Hall PE 10 i less secure ctty Hall and loss of! $87,668 6 I Controlled access, increased visitor &
Relations Slgn-in non City Hall I Employees ! Initial point of contact for jtelephone activity, requiring an ! DN R
Employees I citizens. !3ddltlonal employee full time. I
Utilities - Customer ,Customer Ca,e ,Utmty Custome.., 'F'nance, Mele, PE 10 i Increased inquiries to -Utmly $264,902 6 nIC""to';;.r contact!. .;;-"venue for - j--
Relations Developers, Reading and I Mgmt, City Manager otc., City I providing utility and account I
Citizens : Services, and other !Commlsslon & others due to I Information. An essential part of the city i DNR
i city depfs_ idecreased quality of service_ '& department operations_ I
Utilities ~ Customer iAdministrative Activities i Department i Other Departments PE 8 i Paperwork is a necessity $74,458 6 :
Relations ;including personnel and i IDNR
other issues i'
I
Utilities. Engineering ri~spections for New ; Contractors and ! Customers PE 10---1oeiays-ln construction _ 1--- $252,851 2; This program is essential to new ,
I Developments iDesigners ! i'ncreased outages and repairs [development IDNR
U1ilities . Engineering ; New Developments ~ ; Contractors and Customers PE 8 II. Delays in construction - $67,381 6 I Thill program is essential to "ew 1
Project Administration &iDesigners Increased outages and repairs !development 'DNR
Plan Review I
Utilities. Engineering I Manage Utility Projects ,Department ! Customers, PE 8 jlnfrastructure deteriorates, falls $209,666 6: This program-i-s needed to maintain - ---I
i Divisions I residences, ishort of meeting customer i control of Utility projects. ! DNR
!nelghbor-hoods !demand :
Utilities. Engineering .1 Map and Plot Utilities : Department ; Customers PE 8 1 Needgoo(i-maps ot --- $113,553 2 1 Programneede-(j to provlde-- better
System Infrastructure, : Divisions, other I infrastructure for maintenance, j information on assets, and infrastructure I
build information idepartments, growth, renewal and ,of utility system ! DNR
system (attributes) into engineering firms, , : replacement activities !
! maps regulatory agencies i
Utilities. Engineering Facilities Management, Department PE 8 I Facilities deteriorate, contracts $164,096 6 !New program, efficiencies have been
Utilities service i are not In place, will be at the i made with consolidating facility
! contracts, emergency I mercy of the market place for ,contracts with one focus area.
repairs services, iany needs and by-passing I Management by one has proven very DNR
iemergency : procedures to handle iefficient.
. preparedness emergencies.
Utilities - Engineering : Administrative ftems - iDepartment PE 8 $18,516 2
I fleet replacement costs DNR
Utilities - Meter Svcs. IRadiO-Read System Meter Readingl iCustomer PE 9 lostRevenue; Inaccuracy of $153,017 2 lMal~iiiing the radio~ad system is i
; Maintenance 'Billing i meter readings; less reading essential to reading water meters. ! DNR
.. "_ __.. ___I!!!1~lenc~. ____,"".______ ,..____..___~___... .__ _____~___
Utilities ~ Meter Svcs. Reconnects after SONP ! Customers Customer Relations PE 8 I Broken Valves, illegal $61,773 2! Normally done the same day as the shut 1
I : consumption, Customer I off for delinquent accounts. I DNR
: Complaints
Utilities. Meter Svcs. 1 Meter Malntenancel Finance Customer PE 9 .Lost Reven~edue to inaccurate $39,543 3, Yearly meter testing program, fix water i
!Zero Consumption 1 water meters; unaccounted for i meters by replacing chambers, meters, : DNR
i water I and registers I
Utilities + Meter Svcs. After Hours T/On's i Customers Customer Relations i PE 8 :Hlgher Customer Complaints $70,051 6 -I Many customers-make--payments o~..fineJ----.
:they would need to watt until the Ithey currently pay $55 for this service, ,I
I following business day to have [also new customers moving in use this ON R
i water turned back on_ 'service
Utilities Meier Svcs. : Administrative Activities i Department, staff PE 8: Paperwork necessary for $57,433 6 Paperwork necessary
!includlng fleet, Idivision, other Idivision to function DNR
!procurement, personnel idepartments
Utilities - Public Water Water Process and 'Water Plants, Customers, PE 8 $396,975 6 Provide data to work toward greater
Treatment iTelemetry/SCADA Department !regulatory agencies, I efficiencies in the operations IDNR
rl1_~~a_~~'!1_ent
Utilities. Public Water CUP Compliance Regulatory sfwmd, customer PE 10 permit violation $265,210 6: required permit conditions
Treatment Agencies 'DNR
UtH~ies - Public Water Beach Wastewater Parks Dept PBCHU, DE?, PE 10 Permit Violation, Fines, $240,999 6
Treatment Treatment Beach Restitution Wastewater Spillage, Close DNR
Beach
Page 25
_____ __ ~07 PROGhAM Ev~iuATION~ j .jf?RQ!iRAM E'\!l-i,~r{9~AJ~"'-T~Xjj~) - - ____ =--=-__I==-
-t 1 ~--I i iu- - I ... ---~~~~ I-
: Customers .. I I I I Amount
----.- : ----- -- I Rank If not delivered ,Total Annual Review R -- -I
Departl11e.'lt....J pro\lram1proj_e~J___'pirect _ ~ Indlre~ PE_Lc!:!l! i _~~~c;onseqlJences.! c;ost $ eode ___I~eview eo!,,-,!,ent. ."comm_ L Reduced
.,-- 1'-"- 1'-- I"".. -. I ~ I " 1'-""'-". I "'''' I · r".'"-....~..- 1
Distribution 1 Dept. Lab Services . Deterioration of Water Quality Integrity ON R
ulniiies~Water ---- 'AdmlnistratlveAcllvllles!Oep.rtmenl ---4- - PE 8 Ipaperwor1<necessaryi.;u;e--!. $117,646 ! -6 - - --- ---j----
I I I I
--.... 1""-" i 'I~"-' . ,
procuremenl, pa.yron, : .. .. ...... .1. .. 0 N R I
neel, personnel Issues I I
..-. ~,;, - ...... '...... -,... 1,.-- - " -I ..I....... -'"" -"~ '" ...,,, -. - · -I. -- -t;-+-
Distribution customers, disaster recovery DNR
---'_..~-~-. ,- ~-- ~ t.I__..__~ ..,,, '1-
Agencies Imay nol be discovered in a DNR
timely manner
Utilities _ Water Quality Administrative Activities Department, other staff --PEl 8 - fpaperwOrk Is necessaryfOftile $28,958 6 Paperwork, documentation Is necessary -- -- ,---
lhatlnclude departments I loperallon for reporting and operallon I
.--_. t DNR
~~=-==-~=-=_ personnel Issues_ .-=- ----==t=--- _ _ _ __ _ ___n
Total $18,947
Page 25 of 25
\ XII. - LEGAL - 2nd Reading
Non-Development
ITEM 8.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
0 August 21, 2007 August 6, 2007 (Noon.) 0 October 16, 2007 October 1, 2007 (Noon
0 September 4, 2007 August 20,2007 (Noon) 0 November 7, 2007 October IS, 2007 (Noon)
~ September 18,2007 September 3, 2007 (Noon) 0 November 20, 2007 November 5, 2007 (Noon)
0 October 2, 2007 September 17,2007 (Noon) 0 December 4,2007 November 19, 2007 (Noon)
n
0 AnnouncementslPresentations 0 City Manager's Report C) ('") -I
-.I ::;-<
NATURE OF 0 Administrative 0 New Business en -<0
AGENDA ITEM ~ rr1 n"
0 Consent Agenda Legal -0
;-CD
0 0 I Pl0
Code Complianee & Legal Settlements Unfmished Business en z-<
0 ~...~
~ Public Hearing . ......
" (1)-1
::n: 0
~:::>z
RECOMMENDATION: Please place this request on the September 18,2007 City Commission Agend;:-unde";iCD
Legal, Ordinance - Second Reading. The City Commission on September 4, 2007 approved this item under Le@- () ~
Ordinance First Reading. Staff should again indicate that the Planning and Development Board recommends that this itrrh$e
tabled and requests a workshop be held to allow for discussion of concerns raised during the Board's review. For further
details pertaining to this request, see attached Department Memorandum No. 07-005.
EXPLANATION:
PROJECT: Mobile Vendors (CDRV 07-005)
AGENT: City-initiated
DESCRIPTION: Request to amend the Land Development Regulations Chapter 2. Zoning by the addition
of a new section with provisions and regulations for mobile vendors including definitions,
location restrictions, review and approval procedures and requirements, and operational
rules.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: The proposed ordinance includes the necessary fees to cover staff processing of initial reviews and
renewals.
ALTERNATIVES: Not approved the proposed ordinance or approve with
1J)!: L-. ~. ity Manager's SIgnature
Development De~ent Direr
~ ~;<<-<- Assistant to City Manager ~
-' City Attorney / Finance
Planning and Zonin rrector
S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEw\CDRV 07-005 Mobile Vendors\Agenda hem Request Mobile Vendors CORY 07-005 9-] 8-07.doc
S:\BULLETJN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1
2 ORDINANCE 07- oa Y
3
4
5 ORDINANCE OF THE CITY COMMISSION OF THE
6 CITY OF BOYNTON BEACH, FLORIDA AMENDING
7 PART III, "LAND DEVELOPMENT REGULATIONS"
8 OF THE CITY'S CODE OF ORDINANCES, CHAPTER 2,
9 "ZONING" TO CREATE A NEW SECTION 19,
10 "MOBILE VENDORS" ESTABLISHING REGULATIONS
11 FOR MOBILE VENDORS OPERATING WITHIN THE
12 CITY, INCLUDING DEFINITIONS, LOCATION
13 RESTRICTIONS, PERMIT APPROVAL PROCESS, AND
14 OPER.\. TIONAL REQUIREMENTS; PROVIDING FOR
15 CO NFLI CT, SEVERABILITY, INCLUSION; AND
16 EFFECTIVE DATE.
17
18 WHEREAS, the City Commission for the City of Boynton Beach ("City") has been
19 advised that there are currently mobile vendors selling prepared foods that are operating in the
20 City on streets, sidewalks, and at convenience stores, and other commercial locations in the
21 City; and
22 WHEREAS, currently there are no zoning regulations for such mobile vendors. and,
23 as a result, such types of uses are not pennitted within the City; and
24 WHEREAS, in order to permit the mobile vendors to operate within the City, and to
25 insure the protection of the public's health, safety, and welfare, the City Commission finds
26 that it is in the best interest of the health, safety, and welfare of the citizens of Boynton Beach
27 to enact regulations related to the operation of mobile vendors in the City.
28 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA:
30 Section 1. That the foregoing "VlHEREAS" clause is true and correct and hereby
31 ratified and confimled by the City Commission.
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1
1 Section 2. That Part III, "Land Development Regulations", Chapter 2, "Zarling", of
2 the Code of Ordinances of the City of Boynton Beach is hereby amended by enacting a new
3 Section 19 entitled, "Mobile Vendors" to read as follows:
4 A. PURPOSE
5 The purpose of this ordinance is to provide for the regulation of street and
6 sidewalk vending activities in certain commercial and mixed-use zoning
7 districts of the City. in order to more fully promote the public interest by
8 contributing to an active and attractive pedestrian environment. In recognition
9 thereof. reasonable regulation of street and sidewalk vending is necessary to
10 protect the public health. safety. and welfare and the interests of the City in the
11 primary use of public streets and sidewalks for use by vehicular and pedestrian
12 traffic.
13
14 It shall be unlawful for any person. firm. corporation. or association to engage
15 in or carryon the business of vending food. goods or services upon the public
16 ways of the City of Bovnton Beach without first having secured a permit or
17 permits as required by this ordinance.
18
19 II B. DEFINITIONS
20
21 For the purpose of implementing and interpreting this ordinance. the- following
22 definitions shall applv:
23
24 Adulterated shall mean the condition of a food that bears or contains any
25 poisonous or deleterious substance or has been processed. prepared. packed or
26 held under unsanitary conditions. whereby it may have become contaminated
27 with filth. in a quantitv which may render it iniurious to health.
28
29 Aooroved manner shall mean that method of dealing with waste. solid or
30 liquid. which comports with adequate sanitation methods as established bv the
31 Division of Hotels and Restaurants of the Florida Department of Business and
32 Professional Regulation.
33
34 Aooroved source shall mean a licensed food processing establishment
35 considered satisfactory by the health director and serving food products which
36 are clean. wholesome. free from adulteration or misbranding and safe for
37 human consumption.
38
39 Commercial or Mixed-Use Zone shall mean anv property which is presently or
40 hereafter zoned C-2. C-3. C-4. CBD. PCD. SMU. MU-Ll. MU-L2. MU-L3
41 and MU-H or anv commercial or mixed-use zoning districts subsequently
42 adopted by the City of Boynton Beach.
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2
1
2 Commissarv shall mean a food processing establislunent or food service
3 establishment approved bv the Division of Hotels and Restaurants of the
4 Florida Department of Business and Professional Regulation in which food.
5 containers or supplies are kept. handled. prepared. packaged or stored for
6 transportation bv mobile vendors.
7
8 Corrosion resistant material shall mean a material which maintains its original
9 surface characteristics under prolonged influence of food. cleani11l:.
10 compounds. bactericidal solutions and other conditions-of-use environnlent.
11
12 Easilv cleanable shall mean that surfaces are readilv accessible and made of
13 such material and finish and so fabricated that residue may be effectivelv
14 removed bv normal cleaning methods.
15
16 Food shall mean anv raw. cooked or processed edible substance. ice. beveraee
17 or ingredient used or intended for use or for sale in whole or in part for human
18 consumPtion.
19
20 Food handler shall mean a person, certified by the Division of Hotels and
21 Restaurants of the Florida Department of Business and Professional
22 Regulation. engaged in the preparation. handling or vending of food.
23
24 Food vendor shali mean anv person. croup of persons, firm or corporation \\'ho
25 individuallv or bv or through an agent or employer. offers for sale. sells.
26 attempts to selL exposes for sale or gives awav any food intended for human
27 consumption from anv vehicle or bv a person afoot.
28
29 Label shall mean a display of anv written. printed. or graphic matter upon the
30 immediate container. not including package liner. of anv prepackaged anicle in
31 accordance with state law.
32
33 Liquid waste shall mean fluid. resulting from wastes produced from food
34 vending operations. composed of solids. whether dissolved or in suspension:
35 liquids. whether in solution. in emulsion or in separate phases: and gases. The
36 term shall also include melted ice.
37
38 Merchandise shall mean items of clothing. jewelrv (including timepieces).
39 photos, artwork, housewares, flowers. plants, landscape materials. carpets.
40 phones and accessories. small appliances, medicines, personal care items.
41 books and/or magazines as well as audio or video recordings. tapes. discs or
42 other media.
43
44 Mislabeled and misbranded shall mean the presence of anv written. printed or
45 graphic matter upon or accompanving any food or container of food which is
46 false or misleading and which is not presented in the English language as
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-)
1 stipulated by the Food and Drug Act. Title 21, Chapter 1-101.15 or which
2 violates any applicable federal, state or local labeling requirements.
3
4 Mobile vendinf! unit (MVU) shall mean any movable cmi, trailer, or other
5 vehicle that is operated from an established location, from which food. flowers,
6 and other merchandise and services, as well as non-alcoholic beverages are
7 provided to the public with or without chare:e: except. however, that the
8 provisions of this ordinance shall not apply to mobile caterers or service
9 providers. generally defined as a person engaged 111 the business of
10 transporting, in motor vehicles, food. beverages, or service equipment to
11 residential, business, and industrial establishments pursuant to prearranged
12 schedules, and dispensing from the vehicles the items or services at retaiL for
13 the convenience of the personnel of such establishments
14
15 Perishable food shall mean food, including shelled eggs, of a tyPe or in such
16 condition that it will become adulterated unless kept at a temperature which
17 will maintain product quality and wholesomeness.
18
19 Permit shall mean a license to operate a mobile vending unit which shall be
20 issued by the Planning and Zoning Division of the City's Department of
21 Development for a stated fee and shall be carried by a vendor or food handler
22 at all times while vending.
23
24 Potentiallv hazardous food shall mean any food that consists in whole or in
25 part of milk or milk products, eggs, meat. poultry, fish: shellfish. edible
26 crustacea or other ingredients including synthetic ingredients, in a form
27 capable of supporting rapid and progressive growth of infectious or toxigenic
28 microorganisms. The term does not include clean. whole, uncracked, odor-free
29 shell eggs or foods which have a pH level of 4.5 or below or a water activity
30 (A W) value of 0.85 or less.
31
32 Public wavs shall mean and include all portions of public streets. alleys,
33 sidewalks. trails and parking lots of the City of Bovnton Beach and. in
34 addition. shall include privately owned streets. roads. allevs, sidewalks. trails,
35 and parking lots that are provided for public use or access.
36
37 Safe temoeratures, as applied to potentially hazardous food, shall mean
38 temperatures of forty- five (45) degrees Fahrenheit (seven (7) delITees Celsius)
39 or below. or one hundred fortv (140) degrees Fahrenheit (sixty (60) degrees
40 Celsius) or above and zero delITees Fahrenheit (minus seventeen (17) degrees
41 Celsius) or below for frozen food storage.
42
43 Sanitize shall mean effective bactericidal treatment of cleaned surfaces of
44 equipment and utensils by a process which has been approved by the Division
45 of Hotels and Restaurants of the Florida Department of Business and
s :leA IOrdinanceslMobile Vendors 082207,doc
4
1 Professional Regulation as being effective in destroving microorganisms
2 including pathogens.
3
4 Services shall mean personal services to include portraits. bodv art, and hair
5 braiding: the cleaning and detailing of vehicles including automobiles. trucks.
6 vans, and motorcvcles: and repairing household goods, tools. and equipment.
7
8 Sinzle service articles shall mean cups. containers, lids, closures. plates.
9 knives, forks. spoons, stiners. paddles. straws. napkins, wrapping materials,
10 toothpicks and similar articles intended for one-time, one-person use and then
11 discarded.
12
13 Sticker shall mean a decal issued by the Planning and Zoning Division of the
14 Citv's Department of Development that is numbered and has the month and
15 vear of the expiration date of the pemlit which shall be displaved on the mobile
16 vending unit.
17
18 Utensil shall mean anv implement used 111 the storage. preparation.
19 transportation or serving of food.
20
21 Vehicle shall mean everv device in. upon, or by which any persons. food or
22 other commodity is or may be transported. pushed or drawn.
23
24 vVholesome shall mean in sound condition, clean. free from adulteration and
25 otherwise suitable for use as human food.
26
27 C. PERMITS REQUIRED FOR MOBILE VENDORS
28
29 It shall be unlawful for anv person. firm. corporation. or association to engage
30 in or canv on the business of vending food. goods or services. upon private
31 propertv or the public ways of the Citv of Bovnton Beach 'without first havinQ:
32 secured a permit or pemlits as required by this ordinance.
33
34 It is not the intent of these regulations to be applied to mobile vendors
35 temporally approved in coniunction with a special event.
36
37
38 D. APPLI CA TION REQUIREMENTS
39
40 Applications for a pennit shall be filed at the Office of the Plamlim': and
41 Zoning Division of the Citv's Department of Development. Such application
42 shall contain all the infomlation required below, along with the current non-
43 refundable fee. to qualifv for the pennit. A decision to issue a pemlit will be
44 based on this information. other applicable ordinances, and other requirements
45 as may be set forth herein. The applicant must satisfy the following
46 requirements before a vending permit can be issued:
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1
2 a) Submit the name and home and business address of the applicant, and
3 the name and address of the owner, if other than the applicant, of the vending
4 or mobile vending unit to be used in the operation of the vending business.
5
6 b) Submit written evidence of the approval for the vending site from the
7 owner and/or tenant of the abutting property if the mobile vendor intends to be
8 located on a public street or sidewalk. If the mobile vending site is located on
9 private property, the applicant shall submit a copy of the property owner's
10 and/or tenant's approval for said vending site.
11
12 c) Submit a scale drawing (plot plan) showing the area to be used, along
13 with applicable dimensions, plans and/or photographs detailing the design and
14 size of the MVU to be used including all appurtenances and signage to be
15 displayed.
16
17 d) For vendors proposing to locate on property owned or controlled by the
18 City of Bovnton Beach, the applicant shall maintain in force, a comprehensive
19 general and automobile liability insurance policy with a minimum coverage of
20 $1.000,000 per occurrence; $1,000,000 aggregate for personal injury; and
21 $1.000,000 per occurrence/aggregate for property damage. Said policies shall
22 name the City of Bovnton Beach as an additional insured and shall include a
23 provision prohibiting cancellation of said policy except upon thirty (30) days
24 prior written notice to the Citv.
25
26 e) Evidence of state or countv pemlits or other required approvals.
27
28 f) For food vendors, the name and address of the commissary from which
29 the vendor operates.
30
31 g) Each vendor shall secure and maintain in force workers' compensation
32 insurance to statutory limits or a workers' compensation waiver provided by
33 the vendor's insurance broker/agent. The vendor shall furnish the City's Rjsk
34 Management Department with a certificate of insurance prior to operating in
35 the City. Said insurance companies must be authorized to do business in the
36 State of Florida. and the City will not accept anv company that has a rating less
37 than B+ in accordance with A.M. Best's Key Rating Guide. latest edition. The
38 City reserves the right to require additional types of insurance. or to raise or
39 lower the stated limits. based upon identified risks.
40
41 E. FEES
42
43 Each application for a street vending permit shall be accompanied bv a two
44 hundred and fifty dollar ($250.00) application fee. The application fee shall be
45 non-refundable and in addition to, and separate from, the pemlit fee of fifty
S:\CA \Ordinances\Mobile Vendors 082207.doc
6
1 dollars ($50.00) per MVU and the fee for the business tax recept. all of which
2 shall be collected prior to issuance of the pem1it.
"
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I
j
1
2 F. PERMIT APPROVAL
3
4 The Board of the Communitv Redevelopment Agency (CRA) or the City's
5 Planning and Development Board (P&D) shall consider applications for a
6 vendor's permit at regularly scheduled meetings of the respective Board. The
7 applicant shall be pennitted to make a brief presentation of his or her
8 application and may be questioned by the Board.
9
10 In detem1ining whether to issue a permit, the Board(s) shall consider the
11 standards and requirements set forth in this ordinance and input from City
12 staff, the applicant. and the general public. In addition, the Board( s) may
13 impose such special conditions to the pennit as they may deem necessary to
14 assure compliance with this ordinance. In the event two or more applications
15 are received for the same location, the earliest application, if approved. shall be
16 awarded the location. Upon approval of the application by the respective
17 Board, the permit shall become effective when the permit fee and business tax
18 is paid.
19
20 G. TERM OF PERMIT
21
22 All permits issued pursuant to this ordinance shall be effective as of the nearest
23 first day of the month, regardless of the actual date of issue. and shall expire
24 one vear from the effective date thereof, unless sooner revoked in the manner
25 provided in this ordinance.
26
27 H. PERMIT RENEW AL
28
29 All permits issued pursuant to this ordinance may be renewed. unless the
30 permittee is officially notified to the contrary by the City of Boynton Beach. A
31 vendor applvinQ: for the renewa] of a permit for a business that remains
32 unchanQ:ed since the last application or renewal is required to pay the permit
33 renewal fee only. Renewal must be requested 30 days prior to expiration.
34
35 I. DESIGN and LOCATION
36
37 Upon receipt of an application for a permit. the City and/or CRA staff shall
38 review the design of the vending unit and the proposed location to determine if
39 it is suitable for vending and provide a written report to the respective Board.
40 In makinQ: its detennination. the staff shall consider the followinQ: criteria:
41
42 a) Mobi]e vending units are limited to one assigned location and a each
43 unit in that location must be compatible in materials and color with the
44 surrounding urban environment.
45
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8
1 b) No pemlit shall be issued for a location \\'ithin 100 feet of a location for
2 which a street vending pennit has alreadv been Q]"anted.
3
4 c) The operating area must be located entirelv within a commercial or
5 mixed-use zoning district.
6
7 d) The use of the vending devices must be compatible with the public
8 interest in the use of the public ways and public rights-of-wav. In making such
9 a detelmination. the staff shall consider the tvpe and intensitv of use. the width
10 of the sidewalk. the proximity and location of existing street furniture.
11 including but not limited to traffic control devices. signposts. lampposts.
12 parking meters, benches. phone kiosks. mailboxes, fire hvdrants, landscaping,
13 trees. buffer vards. public art and refuse containers. as well as the presence of
14 truck loading zones. The staff shall also consider established and emenring
15 pedestrian and vehicular traffic pattems, as well as other factors it deems
16 relevant in detennining whether or not the proposed use would diminish
17 required parking or result in congestion of the public ways or the creation of a
18 safetv hazard.
19
20 e) A minimum clear passage of a four-foot sidewalk width must be
21 maintained for pedestrian travel at all times.
22
23 f) A mobile vending unit shall not be placed within three hundred (300)
24 feet of the propertv line of anv public or private dav care. school. park. or
25 plavground. or a single- familv residential zoning district.
26
27 g) A mobile vending unit shall not be placed within three hundred (30m
28 feet of the property line of anv established ongoing legally zoned business
29 selling similar foods or other merchandise.
30
31 hi A mobile vending unit shall not be placed within three hundred (300)
..Li ,
32 feet of the property line of anv church. temple. mosque. svnagogue or other
33 place of worship.
34
35 J. GENERAL RESTRICTIONS and REGULATIONS
36
37 Anv person with a valid pennit issued pursuant to this ordinance shall be
38 limited to the sale of merchandise or food. or to the providing of personal
39 services and yehicle cleaning, as restricted herein and shall be subiect to the
40 following additional restrictions and regulations:
41
42 a) All vendors must displav. in a prominent and visible manner. the
43 pemlit issued by the City under the provisions of this ordinance. Mobile
44 vendinS': units capable of operatinS': on public riS':hts-of-wav shall also display a
45 current State of Florida license taS':.
46
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9
1 b) All MVUs on public propertv, shall not OCCUpy an operating area of
2 more than seventy-two square feet of space, which shall include the mobile
3 unites). the operator(s), and a trash receptacle. A single entity may request
4 approval for more than one MVU within the 72-square-foot operatin2 area.
5 Mobile vending units on private propertv shall be limited to the minimum area
6 required to reasonably perform said services.
7
8 c) The total size of a MVU on public property shall not exceed four and
9 one half feet (54 inches) wide by eight feet (96 inches) long, including any
10 hitch or fixed trailer components. It must have a minimum of two functionaL
11 fully inflated wheels, and have positive wheel-locking devices. Mobile vending
12 units on private property shall be limited to the minimum size required to
13 reasonably perform said services.
14
15 d) The total height of a MVU on public property, including canopies.
16 umbrellas, or transparent enclosures, shall not exceed seven feet (84 inches).
17 Mobile vending units on private propertv shall be limited to the minimum
18 height required to reasonably perfom1 said services.
19
20 e) The mobile vending unit, including any canopies, umbrellas, or
21 transparent enclosures, must be clean, and well maintained. The vending site
22 itself must also be clean and orderly at all times, and the vendor must provide a
23 I refuse container for use by his patrons.
24
25 f) Soliciting or conducting business with persons in motor vehicles is
26 prohibited.
27
28 g) All merchandise must be displayed on the vending unit. No
29 merchandise shall be displaved using street structures (planters, trees, trash
30 containers. si gnposts, etc.) or placed upon the sidewalk.
31
32 h) Vendors shall not hinder or impede the use of any phone kiosk,
33 mailbox, parking meter, fire alarm, fire hvdrant, or traffic control device.
34
35 i) Vendors shall obey any lawful order from a police or fire department
36 official during an emergency or to avoid congestion or obstruction of the
37 sidewalk.
38
39 i) Vendors shall not make loud noises or use mechanical audio or noise-
40 making devices to advertise his or her product.
41
42 k) No permitted mobile vending unit shall be left unattended.
43
44 1) Each MVU shall be removed daily. An MVU shall not remain on any
45 public or private propertv. or any rights-of-way between the hours of midnight
46 and 6:00 AM.
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1
2 m) Vendors selling from a mobile vending unit on a sidewalk shall not:
3
4 (1) Vend at anv location where the sidewalk is less than 1 0 feet
5 wide.
6
7 (2) Vend within 20 feet of an entrance to anv building. bus stop
8 sign. drivewav. stop sign. or cross walk of anv intersection.
9
10 (3) Obstmct the view of anv directional sign. traffic control sign or
11 device.
12
13 n) All vending units must be self-contained. Utilitv service connections
14 are not pemlitted.
15
16 0) Freestanding signs. flags. banners. tents. tarpaulins or awnings shall not
17 be allowed within the road rights-of-wav. All signs. flags. banners. tents.
18 tarpaulins or awnings must be attached to. or resting a~rainst the vending
19 vehicle/equipment. No tables. chairs or umbrellas are to be set up for use bv
20 customers. In addition. anv pemlitted operation. pursuant to this article. shall
21 not display or otherwise erect freestanding signs. flags. banners or tents on
22 public or private propertv within five hundred (500) feet of the permitted
23 operation.
24 ' ,
25 p) Vendors of food or beverages shall complv with all applicable State
26 and local health laws regulating the preparation. handling. and presentation of
27 food. Food and beverage vendors shall also complv with the follo\vinu:
28 (1) Food handlers shall be certified bv the Division of Hotels and
29 Restaurants of the Florida Department of Business and
30 Professional Regulation and shall confom1 to good hvgienic
31 practices.
32 (2) The outer clothing of all food handlers in a mobile food-
33 vending unit shall be clean. fullv opaque and cover the entire
34 torso from shoulders to the knee.
35 (3 ) Food handlers shall use effective hair restraints to prevent the
36 contamination of food.
37 (4) Food handlers shall110t use tobacco in anv fonn while enga2:ed
38 in the preparation and vendin2: of food.
39 (5) Onlv simde-service utensils shall be dispensed to the customer.
40 (6) All sin2:1e-service items shall be stored in closed containers or
41 cartons. off the floor of the vehicle. except that approved
42 dispensers mav be used for utensils and cups for immediate use
43 in the vending operation.
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11
j
1 (7) All food vended shall be from an approved source.
2 (8) Food that is adulterated, mislabeled, spoiled or unclean shall not
3 be used, sold, or provided.
4 (9) All perishable and potentially hazardous food shall be kept at
5 safe temperatures. Frozen food shall be kept in the safe
6 temperature frozen state until thawed for preparati on or
7 dispensed to the customer.
8 (10) Food shall be stored in a maImer as to prohibit cross-
9 contanlination.
10 (11) Mobile food vendin~ units shall be operated from a commissary
11 and shall report at least daily to such location for all supplies
12 and for all cleaning and servicing operations; however, mobile
13 food vending uni ts dispensing fresh fish and shrimp,
14 prepackaged novelty ice cream, fruit and vegetables and
15 individual portion size nonperishable foods such as pickles,
16 candy, peanuts and including snow cones are exempt from this
17 prOVIsIOn.
18 (12) Food, whether packaged or unpackaged, shall not be stored on
19 the floor of any vehicle used in the food vending operation.
20 (13) Effective measures intended to eliminate the presence of flies,
21 roaches, and other insects shall be utilized. All chemicals used
22 for this purpose shall meet EP A guidelines and shall be used in
23 such a manner as to prevent contamination of food or food
24 ! contact surfaces.
25 (14) A MVU used for food vending shall be constructed of
26 corrosion-resistant. durable materials.
27 (15) The floors and sides of any MVU used for food vending shall
28 be constructed of materials which are easilv cleanable.
29 (16) Non-food-contact surfaces of equipment shall be cleaned as
30 often as IS necessarv to keep the equipment free of
31 accumulations of dust. dirt, food paJiicles, splash, and other
32 debris.
33 (17) Equipment used for food vending shall be installed and
34 maintained in such a manner that the equipment and the MVU
35 used in the food vending operation can be easily cleaned.
36 (18) A sink, lavatorv, soap and paper towels on the vendor's vehicle
37 shall be required for dispensing shrimp, fish, shellfish, and other
38 crustacea.
39 (19) Cleaning of all vehicles shall be accomplished in a servicing
40 area at the commissarY and the MVU shall be cleaned as often
S:ICA IOrdinances\Mobile Vendors 082207.doc
12
1 as necessary but not less than once everv twentv-four (24)
2 hours; however. vendors of prepackaged noveltv ice cream.
3 fruit and vegetables. snow cones and prepackaged
4 nonperishable food shall be exempt from this provision.
5 (20) Vendor \\!astes of any kind shall not be deposited or permitted
6 to be deposited upon the ground. sidewalk. streets. city \vaste
7 receptacles or pliyate dumpsters.
8 (21) Solid waste shall be stored in an easilv cleanable. coyered
9 container and disposed of during servicing operations at the
10 commlssarv.
11 (22) Liquid waste resulting from any mobile vending operation shall
12 be stored in pemlanently installed retention tanks of at least
13 fifteen (15) percent larger capacity than the water supply tank.
14 but of no less than thirty-gallon capacity. and shall be drained
15 and thoroughly flushed during servicing operations. All liquid
16 waste shall be discharged to an approved sanitary sewa2e
17 disposal system at the commissary.
18 (23) Ice shall be from an approved source.
19 (24) Stored ice intended for human consumption shall not be used as
20 a medium for cooling stored food or food containers.
21 (25 ) Food products shall not be submerged under water. or in a water
22 and ice mixture.
23 (26) All food that requires packa2ing or preparation bv the vendor
24 shall be processed in the commissarv that is required as a
25 support facility for a mobile food vending unit: however. snm\'
26 cones are exempt from this requirement.
27 nT\ Mobile vending units dispensing sno\v cones shall be desi gned
\~I ,
28 so as to enable the operator of the unit to protect the equipment.
29 Syrup. ice and utensils used in the operation of the unit from
30 dust. insects and rodents while the unit is in transit or ovemi2ht
31 storage.
32 (28) Snow cone vendors shall have hand-washing facilities.
33 detergent. water and paper towels in or upon the mobile vending
34 unit.
35 (29) Mobile yending uni ts shall provide waste containers for
36 customers at such times when the unit is parked.
37
38 (30) Deep fat. oil or grease cooking processes emploving more than
39 one quart of heated liquid shall be protected bv an automatic
40 fire extinguishing system.
41
S :\C A\Ord inances\M obile Vendors 082207. doc
13
1 (31) Cooking processes involving heated fat, oil, grease, or liquids
2 other than water shall be shielded :from the public on three sides
3 of the mobile vending unit or cooking equipment to a hei ght of
4 18 inches above the cooking surface level and 4 feet above the
5 level upon which the cart assembly rests.
6
7 (32) Vessels containing heated liquids or oils shall be
8 thermostaticallv controlled so heat sources will automaticallv
9 shut off when liquid reaches a temperature of 475 degrees
10 Fahrenheit.
11
12 (33) Storage of extra fuel is prohibited in the vending area except as
13 may pennitted by the Fire Department.
14
15 (34) Processes requiring flammable gases, liquid, or solid fuels shall
16 not be permitted, unless approved by the Boynton Beach Fire
17 Department. LPG containers shall be limited to no more than a
18 5 gallon capacity and no more than one such container per Cali
19 or vending display.
20
21 I (35) Vendors USll1 g open-flame cooking where steaks, ribs,
22 ; hamburgers, sausages, hot dogs, or other products containing fat
23 or grease are cooked, shall not be stationed beneath an awning
24 or canopy of a building.
25
26 K. PERMIT REVOCATION OR DENIAL
27
28 The Planning and Development Board and/or the Board of the Community
29 Redevelopment Agency. respectivelv shall have the power and authority to
30 revoke or deny either the issuance or renewal of any permit applied for or
31 issued under the provisions of this ordinance. In such cases the applicant or
32 pennittee shall be notified in writing by certified mail of the denial of a pennit
33 application, or the suspension or revocation of an existing pem1it and the
34 grounds thereof. Notwithstanding the foregoing, any permit issued under this
35 ordinance may be suspended or revoked by City staff based on one or more of
36 the following grounds:
37
38 a) Cancellation of the Vendor's permit issued by the Division of
39 Hotels and Restaurants of the Florida Department of Business and
40 Professional Regulation
41
42 b) Expiration, suspension, revocation or cancellation of any other
43 occupational license or permit required by the vendor.
44
S:\CA\Ordinances\Mobile Vendors 082207.doc
14
1 c) The pennit was procured bv fraud or false representation of fact.
2
3 d) The abutting property owner or tenant withdraws consent. 111
4 writing. for the mobile vending unit.
5
6 e) Violations of this or anv other ordinance. the Citv's municipal code.
7 or when conditions exist that present a threat to the public health.
8 safety. or welfare.
9
10 Applicants who have been denied a pennit and vendors who have had their
11 pemlit revoked for any reason. mav fOIDlallv appeal, in writing. within ten ( 1 0)
12 days of said denial or revocation, to the Citv Clerk for a hearing before the
13 City Commission. Consideration of any appeal is at the discretion of the Citv
14 Commission whose decision is final.
15
16 Section 3. Conflicting Ordinances.
17 All prior ordinances or resolutions or parts thereof in conflict herewith are hereby repealed to the
18 extent of such conflict.
19 Section 4. Severability.
20 If any section, sentence, clause, or plu'ase of this Ordinance is held to be invalid or
21 unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
22 the validity of the remaining portions oftrus Ordinance.
23 Section 5. Inclusion in Code.
24 It is the intention of the City Commission of the CITY OF BO"YNTON BEACH, Florida, that
25 the provisions of this Ordinance shall become and be made a part of the CITY OF
26 BOYNTON BEACH Code of Ordinances; and that the sections of this ordinance may be
27 renumbered or relettered and the word "ordinance" may be changed to "section," "article." or
28 such other appropriate word or phrase in order to accomplish such intentions.
29 Section 6. Effective Date.
30 This Ordinance shall be effective immediately after adoption by the City Commission.
31 PASSED FIRST READING this _ day of .2007.
S:\CA\Ordinances'J\1obile Vendors 0822Q7.doc
15
1 SECOND AND FINAL READING ADOPTED this _ day of , 2007.
2 CITY OF BOYNTON BEACH, FLORIDA
3
4 Mayor - Jerry Taylor
5
6
7 Vice Mayor - Jose Rodriguez
8
9
10 Commissioner - Ronald Weiland
11
12
13 Commissioner - Mack McCray
14
15 ATTEST:
16 Commissioner - Carl McKoy
17
18 Janet M. Prainito, CMC
19 City Clerk
20 (Corporate Seal)
21
S:\CA\Ordinances\Mobile Vendors 082207.doc
16
DEPARTMENT OF DEVELOPMENT
PLANNING AND ZONING
Memorandum PZ 07-005
TO: Chair and Members
Planning & Development Board
Community Redev~ Agency Board
FROM: Michael W. Rumpf. .
Director of Planntng and Zoning
THROUGH: Quintus Greene J.J,
Director of De v . ment
DATE: July 19, 2007
RE: CODE REVIEW - CDR V 07-005
Mobile Vendors
(Interim amendments to LDRs)
NATURE OF REQUEST
The City Commission has directed staff to prepare for consideration, amendments to the Land
Development Regulations to accommodate mobile vendors. The directive "vas prompted after
awareness that the operators of a local convenience store had an agreement for on-site preparing
and selling of barbecued meats. There are currently no zoning regulations for such "mobile
vendors", and therefore they have been construed as prohibited. The only related regulations
currently apply to sidewalk cafes (i.e. restaurant seating placed within the right-of-way), or the
provisions specifically for the Shoppes of Woolbright PCD allowing one (1) vendor can as
approved through the use approval process. With respect to business approvals, the city does
allow those businesses that are actually "mobile", such as food caterers including ice cream
trucks, car washing/detailing, vending machine venders, and other like businesses that do not
operate from a single or fixed location. However, this type of business is not regulated by zoning
regulations.
The proposed amendment is comprehensive, in that it includes definitions, location restrictions,
review and approval procedures, and operational rules. The proposed amendment would also
accOlmnodate/regulate street vendors that involve the sale of merchandise (including food),
provide limited personal services, and clean and detail vehicles. These interim (prior to adoption
of the LDR rewrite) regulations are proposed to be placed within a new section of Chapter 2.
Zoning, of the Land Development Regulations (Chapter 19) (see Exhibit "A").
BACKGROUND
As indicated above, the city currently has no provisions applicable to mobile vendors, \vhich are
also referred to as "street vendors" or "sidewalk vendors". The author of a 2002 PAS Report
published by the American Planning Association, describes such uses as often being "under the
radar" with respect to local zoning regulations. In contrast, it is also possible that such uses are
over-regulated due to the potential to reduce sidewalk passages, generate waste that contributes
to unsightliness of a downtown, or compromise public safety. Lastly, such uses are typically
characteristic of central cities and other intense activity centers.
The objectives applied in drafting the subject amendments include:
. Establishment of clear and concise regulations;
. Ensuring protection of public health and safety, with particular emphasis on food
preparation and waste;
. Providing for limited flexibility, and appearance consistent with affected properties;
. Acknowledgement of existing businesses and the importance of equality; and
. Preventing proliferation and potential nuisances.
PROPOSED AMENDMENTS
The proposed amendments to the zoning regulations are attached as Exhibit "A", and described
below as organized according to the principal sections of the subject regulations.
Definitions:
lfthe subject regulations are supported by the Commission, it is necessary to include numerous
definitions for clarity and enforcement purposes. The majority of the proposed terms relate
specifically to the handling and vending of food. Also notable are the definitions for
"Merchandise", "Mobile vending unit" and "Services". By virtue of the definition, the types of
merchandise are limited to art, small personal items, cell phones or other similar electronics and
recordings, small appliances, medicines, and books/magazines. With respect to "services", the
proposed regulations are limited to 1) personal services including hair braiding, personal
portraits, and body art; 2) the cleaning and detailing ofvehic1es; and 3) the repair and/or
refinishing of small household goods and tools (i.e. jewelry, knives, utensils, dishware, etc.).
Lastly, the terms include a definition indicating the different zoning districts where the eligible
vendors are permitted.
Application Process & Rules:
The proposed text amendment assigns administration responsibility to the Planning & Zoning
Division; describes all application and eligibility requirements; and establishes authority for
approval with the Planning & Development and Community Redevelopment Agency Boards.
The approval would be for one (1) year and could be renewed through an administrative process.
Appearance and Location Restrictions:
The staff review and reporting of the applications filed under this process would include a simple
analysis of the proposed cart and equipment to be used by the applicant, and confirmation that
the proposed location complies with the requirements. With respect to design and appearance,
for uniformity, staff proposes that each mobile vendor cart (MVU) be restricted to a specific
location and be of materials and colors that are consistent with the surrounding environment.
Staff has included illustrations of typical MVUs that would generally comply with the
requirements described herein (as related to the sale of merchandise and providing personal
services), and recommend that they accompany the implementing ordinance as a guide for
ultimate applicants and staff (see Exhibit "B").
To preserve safety and flow along public walks and rights-of-way, the review criteria also
include consideration for sidewalk width, existence of street furniture or other elements and
obstructions, circulation design and patterns. With the vending cart in place, the sidewalk
passage shall not be reduced below four feet in width.
The proposed ordinance also minimizes the concentration of such activities, or potential
nuisances and unjust competition by a minimum distance separation of 100 feet between
vendors, a minimum separation of 300 feet from selected gathering places involving children and
religious worship, and a minimum distance separation of 300 feet from a fixed commercial
business that sells or provides similar merchandise or services.
General Restrictions:
Additional rules and restrictions are also proposed, and a few of particular interest are
summarized below:
*The maximum area allowed to be occupied by a MVU that is used for the sale of merchandise
(or food) or providing personal services would be 72 square feet. However, the maximum space
allowed for MVUs used for vehicle cleaning would be regulated more subjectively, being limited
to that space which is necessary to reasonably perform the necessary service.
*The maximize size of a MVU used for the sale of merchandise (including food) or to provide
personal services would not exceed 48 inches wide, 96 inches long, and 84 inches high overall.
* All merchandise and food must be displayed from the MVU, and all signage must adhere to the
maximum allowed height, and be displayed from, or lean against the MVU.
* All MUVs used in accordance with this ordinance must be removed daily, and specifically, no
MVU is allowed to remain in place between the hours of midnight and 6:00 am.
Revocation of Approval:
The proposed regulations conclude with t.~e reasons and process for revocation of a permit issued
for a MVU. An appeals process is also proposed, which is only considered by the City
Commission after the necessary processing by city staff.
RECOMMENDATION
Staff recommends that these proposed amendments to Chapter 2. Zoning of the City's Land
Development Regulations be approved. Pilly changes recommended by the advisory boards and
approved by the City Commission will be incorporated into the final ordinance.
Staff also recommends that future evaluations be conducted during the initial application of this
ordinance to confirm that its affects contribute positively to the city's image and vision, and that
its benefits out-weigh any related costs.
Attachments
MR S:\PJanning\SHARED\WP\SPECPROJ\CODE REVIEW\07 -005 Mobile Vendors.doc
EXHIBIT A
DRAFT
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA ESTABLISHING
REGULATIONS FOR MOBILE VENDORS.
PURPOSE
The purpose of this ordinance is to provide for the regulation of street and sidewalk
vending activities in certain commercial and mixed-use zoning districts of the City, in
order to more fully promote the public interest by contributing to an active and attractive
pedestrian environment. In recognition thereof, reasonable regulation of street and
sidewalk vending is necessary to protect the public health, safety, and welfare and the
interests of the City in the primary use of public streets and sidewalks for use by
vehicular and pedestrian traffic.
It shall be unlawful for any person, firm, corporation, or association to engage in or carry
on the business of vending food, goods or services, upon private property or the public
ways of the City of Boynton Beach without first having secured a permit or permits as
required by this ordinance. It is not the intent of these regulations to be applied to
mobile vendors temporally approved in conjunction with a special event.
DEFINITIONS
For the purpose of implementing and interpreting this ordinance, the following definitions
shall apply:
Adulterated shall mean the condition of a food that bears or contains any poisonous or
deleterious substance or has been processed, prepared, packed or held under
unsanitary conditions, whereby it may have become contaminated with filth, in a quantity
which may render it injurious to health.
Approved manner shall mean that method of dealing with waste, solid or liquid, which
comports with adequate sanitation methods as established by the Division of Hotels and
Restaurants of the Florida Department of Business and Professional Regulation.
Approved source shall mean a licensed food processing establishment considered
satisfactory by the health director and serving food products which are clean,
wholesome, free from adulteration or misbranding and safe for human consumption.
Commercial or Mixed-Use Zone shall mean any property which is presently or hereafter
zoned C-2, C-3, C-4, CBO, PCD, SMU, MU-L 1, MU-L2, MU-L3 and MU-H or any
commercial or mixed-use zoning districts subsequently adopted by the City of Boynton
Beach.
Commissary shall mean a food processing establishment or food service establishment
approved by the Division of Hotels and Restaurants of the Florida Department of
Business and Professional Regulation in which food, containers or supplies are kept,
handled, prepared, packaged or stored for transportation by mobile vendors.
1
Corrosion resistant material shall mean a material which maintains its original surface
characteristics under prolonged influence of food, cleaning compounds, bactericidal
solutions and other conditions-of-use environment.
Easilv cleanable shall mean that surfaces are readily accessible and made of such
material and finish and so fabricated that residue may be effectively removed by normal
cleaning methods.
Food shall mean any raw, cooked or processed edible substance, ice, beverage or
ingredient used or intended for use or for sale in whole or in part for human
consumption.
Food handler shall mean a person, certified by the Division of Hotels and Restaurants of
the Florida Department of Business and Professional Regulation, engaged in the
preparation, handling or vending of food.
Food vendor shall mean any person, group of persons, firm or corporation who
individually or by or through an agent or employer, offers for sale, sells, attempts to sell,
exposes for sale or gives away any food intended for human consumption from any
vehicle or by a person afoot.
Label shaff mean a display of any written, printed, or graphic matter upon the immediate
container, not including package liner. of any prepackaged article in accordance with
state law.
Liouid waste shall mean fluid, resulting from wastes produced from food vending
operations. composed of solids, whether dissolved or in suspension; liquids, whether in
solution, in emulsion or in separate phases; and gases. The term shall also include
melted ice.
Merchandise shall mean items of clothing, jewelry (including timepieces), photos,
artwork, housewares, flowers. plants, landscape materials, carpets, phones and
accessories, small appliances, medicines, personal care items, books and/or magazines
as well as audio or video recordings, tapes, discs or other media.
Mislabeled and misbranded shall mean the presence of any written, printed or graphic
matter upon or accompanying any food or container of food which is false or misleading
and which is not presented in the English language as stipulated by the Food and Drug
Act, Title 21, Chapter 1-101.15 or which violates any applicable federal, state or local
labeling requirements.
Mobile vendino unit (MVU) shall mean any movable cart, trailer, or other vehicle that is
operated from an established location, from which food, flowers, and other merchandise
and services, as well as non-alcoholic beverages are provided to the public with or
without charge; except, however, that the provisions of this ordinance shall not apply to
mobile caterers or service providers, generally defined as a person engaged in the
business of transporting, in motor vehicles, food, beverages, or service equipment to
residential, business, and industrial establishments pursuant to prearranged schedules,
and dispensing from the vehicles the items or services at retail, for the convenience of
the personnel of such establishments
2
Perishable food shall mean food, including shelled eggs, of a type or in such condition
that it will become adulterated unless kept at a temperature which will maintain product
quality and wholesomeness.
Permit shall mean a license to operate a mobile vending unit which shall be issued by
the Planning and Zoning Division of the City's Department of Development for a stated
fee and shall be carried by a vendor or food handler at all times while vending.
Potentiallv hazardous food shall mean any food that consists in whole or in part of milk
or milk products, eggs, meat, poultry, fish, shellfish, edible crustacea or other ingredients
including synthetic ingredients, in a form capable of supporting rapid and progressive
growth of infectious or toxigenic microorganisms. The term does not include clean,
whole, uncracked, odor-free shell eggs or foods which have a pH level of 4.5 or below or
a water activity (AW) value of 0.85 or less.
Public ways shall mean and include all portions of public streets, alleys, sidewalks, trails
and parking lots of the City of Boynton Beach and, in addition, shall include privately
owned streets, roads, alleys, sidewalks, trails, and parking lots that are provided for
public use or access.
Safe temoeratures. as applied to potentially hazardous food, shall mean temperatures of
forty-five (45) degrees Fahrenheit (seven (7) degrees Celsius) or below, or one hundred
forty (140) degrees Fahrenheit (sixty (60) degrees Celsius) or above and zero degrees
Fahrenheit (minus seventeen (17) degrees Celsius) or below for frozen food storage.
Sanitize shall mean effective bactericidal treatment of cleaned surfaces of equipment
and utensils by a process which has been approved by the Division of Hotels and
Restaurants of the Florida Department of Business and Professional Regulation as
being effective in destroying microorganisms including pathogens.
Services shall mean personal services to include portraits, body art, and hair braiding;
the cleaning and detailing of vehicles including automobiles, trucks, vans, and
motorcycles; and repairing household goods, tools, and equipment.
SinoJe service articles shall mean cups, containers, lids, closures, plates, knives, forks,
spoons, stirrers, paddles, straws, napkins, wrapping materials, toothpicks and similar
articles intended for one-time, one-person use and then discarded.
Sticker shall mean a decal issued by the Planning and Zoning Division of the City's
Department of Development that is numbered and has the month and year of the
expiration date of the permit which shall be displayed on the mobile vending unit.
Utensil shall mean any implement used in the storage, preparation, transportation or
serving of food.
Vehicle shall mean every device in, upon, or by which any persons, food or other
commodity is or may be transported, pushed or drawn.
Wholesome shall mean in sound condition, clean, free from adulteration and otherwise
suitable for use as human food.
3
APPLICATION REQUIREMENTS
Applications for a permit shall be filed at the Office of the Planning and Zoning Division
of the City's Department of Development. Such application shall contain all the
information required below, along with the current non-refundable fee, to qualify for the
permit. A decision to issue a permit will be based, in part, on this information, other
applicable ordinances, and other requirements as may be set forth herein. The applicant
must satisfy the following requirements before a vending permit can be issued:
a) Submit the name and home and business address of the applicant, and the name and
address of the owner, if other than the applicant, of the vending or mobile vending
unit to be used in the operation of the vending business.
b) Submit written evidence of the approval for the vendinq site 3 copy of from the owner
and/or tenant of the abutting property owner's :md/or ten3nt'~ writton approv:l! for the
'.'ending cito, if to be located on a public street or sidewalk. If the mobile vending site
is located on private property, the applicant shall submit a copy of the property
owner's and/or tenant's approval for said vending site.
c) Submit a scale drawing (plot plan) showing the area to be used, along with applicable
dimensions, plans and/or photographs detailing the design and size of the MVU to be
used including all appurtenances and signage to be displayed.
d) For vendors proposing to locate on property owned or controlled by the City of
Boynton Beach, the applicant shall maintain in force, a comprehensive general and
automobile liability insurance policy with a minimum coverage of $1,000,000 per
occurrence; $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage. Said policies shall name the City of
Boynton Beach as an additional insured and shall include a provision prohibiting
cancellation of said policy except upon thirty (30) days prior written notice to the City.
e) Evidence of state or county permits or other required approvals.
f) For food vendors, the name and address of the commissary from which the vendor
operates.
Vendor shall secure and maintain in force workers' compensation insurance to
statutory limits or a workers' compensation waiver provided by the vendor's insurance
broker/agent. The vendor shall furnish the City's Risk Management Department with
a certificate of insurance prior to operating in the City. Said insurance companies
must be authorized to do business in the State of Florida, and the City will not accept
any company that has a rating less than B+ in accordance with A.M. Best's Key
Rating Guide, latest edition. The City reserves the right to require additional types of
insurance, or to raise or lower the stated limits, based upon identified risks.
FEES
Each application for a street vending permit shall be accompanied by a two hundred and
fifty dollar ($250.00) application fee. The application fee shall be non-refundable and in
addition to, and separate from, the permit fee of fifty dollars ($50.00) per MVU and the
business tax, all of which shall be collected prior to issuance of the permit.
4
PERMIT APPROVAL
The Board of the Community Redevelopment Agency (CRA) or the City's Planning and
Development Board (P&D) shall consider applications for a vendor's permit at regularly
scheduled meetings of the respective Board. The applicant shall be permitted to make a
brief presentation of his or her application and may be questioned by the Board.
In determining whether to issue a permit, the Board(s) shall consider the standards and
requirements set forth in this ordinance and input from City staff, the applicant, and the
general public. In addition, the Board(s) may impose such special conditions to the
permit as they may deem necessary to assure compliance with this ordinance. In the
event two or more applications are received for the same location, the earliest
application, if approved I shall be awarded the location. Upon approval of the application
by the respective Board, the permit shall become effective when the permit fee and
business tax is paid.
TERM OF PERMIT
All permits issued pursuant to this ordinance shall be effective as of the nearest first day
of the month, regardless of the actual date of issue, and shall expire one year from the
effective date thereof, unless sooner revoked in the manner provided in this ordinance.
PERMIT RENEWAL
All permits issued pursuant to this ordinance may be renewed, unless the permittee is
officially notified to the contrary by the City of Boynton Beach. A vendor applying for the
renewal of a permit for a business that remains unchanged since the last application or
renewal is required to pay the permit renewal fee only. Renewal must be requested 30
days prior to expiration.
DESIGN and LOCATION
Upon receipt of an application for a permit, the City and/or CRA staff shall review the
design of the vending unit and the proposed location to determine if it is suitable for
vending and provide a written report to the respective Board. In making its
determination, the staff shall consider the following criteria:
a) A-Mobile vending unit~ is are limited to one assigned location and a each unit in that
location must be compatible in materials and color with the surrounding urban
environment.
b) No permit shall be issued for a location within 100 feet of a location for which a street
vending permit has already been granted.
c) The operating area must be located entirely within a commercial or mixed-use zoning
district.
d) The use of the vending devices must be compatible with the public interest in the use
of the public ways and public rights-of-way. In making such a determination, the staff
shall consider the type and intensity of use, the width of the sidewalk, the proximity
and location of existing street furniture, including but not limited to traffic control
devices, signposts, lampposts, parking meters, benches, phone kiosks, mailboxes,
fire hydrants, landscaping, trees, buffer yards, public art and refuse containers, as
well as the presence of truck loading zones. The staff shall also consider established
and emerging pedestrian and vehicular traffic patterns, as well as other factors it
5
deems relevant in determining whether or not the proposed use would diminish
required parking or result in congestion of the public ways or the creation of a safety
hazard.
e) A minimum clear passage of a four-foot sidewalk width must be maintained for
pedestrian travel at all times.
f) A mobile vending unit shall not be placed within three hundred (300) feet of the
property line of any public or private day care, school, park, or playground, or a
single- family residential zoning district.
g) A mobile vending unit shall not be placed within three hundred (300) feet of the
property line of any established ongoing legally zoned business selling similar foods
or other merchandise.
h} A mobile vending unit shall not be placed within three hundred (300) feet of the
property line of any church, temple, mosque, synagogue or other place of worship.
GENERAL RESTRICTIONS and REGULATIONS
Any person with a valid permit issued pursuant to this ordinance shall be limited to the
sale of merchandise or food, or to the providing of personal services and vehicle
cleaning, as restricted herein and shall be subject to the following additional restrictions
and regulations:
a) All vendors must display, in a prominent and visible manner, the permit issued
by the City under the provisions of this ordinance. Mobile vending units
capable of operatinq on public rights-of-way shall also displav a current
State of Florida license tag.
b) All MVUs ucod for tho cCltoc of merchClndice ::md porson31 corvicoc on public
property, shall not occupy an operating area of more than seventy-two square
feet of space, which shall include the mobile unitill, the operatori2}, and a
trash receptacle. A sinole entity may request approval for more than one MVU
within the 72-sQuare-foot ooeratinQ area. Mobile vendinq units ;:;rci'/fcJinq
vehicle cloaning services, as heroin dermed, on private properly shaH be
limited to the minimum -size and area required to reasonablv perform
said services.
c) The size of a MVU on pUblic property shall not exceed four feet (48 inches)
wide by eight feet (96 inches) long. It must have a minimum of two functional,
fully inflated wheels. and have positive wheel-locking devices. Mobile
vendinq units providina vehicle-c/caninq s-eFVk;es, 3S heref11-fiefi.Red. on
private property shall be limited to the minimum size a.mi--aFea-recruired
to reasonably oerform said services.
d) The height of a MVU on public property, including canopies, umbrellas I or
transparent enclosures, shall not exceed seven feet (84 inches). . Mobile
vending units providfnq vehicle cfeaninq SON/ces, 3S herein defined, on
private property shall be limited to the minimum heiqht required to
reasonablv perlorm said services.
6
e) The mobile vending unit, including any canopies, umbrellas, or transparent
enclosures, must be clean, and well maintained. The vending site itself must
also be clean and orderly at all times, and the vendor must provide a refuse
container for use by his patrons.
f) Soliciting or conducting business with persons in motor vehicles is prohibited.
g) All merchandise must be displayed on the vending unit. No merchandise shall
be displayed using street structures (planters, trees, trash containers,
signposts, etc.) or placed upon the sidewalk.
h) Vendors shall not hinder or impede the use of any phone kiosk, mailbox,
parking meter, fire alarm, fire hydrant, or traffic control device.
i) Vendors shall obey any lawful order from a police or fire department official
during an emergency or to avoid congestion or obstruction of the sidewalk.
j) No permittee shall make loud noises or use mechanical audio or noise-making
devices to advertise his or her product.
k) No permitted mobile vending unit shall be left unattended on :my property
owned or controlled by the City of Boynton Beach.
I) Each MVU shall be removed dailv. No pormitted MVU shall remain on any
public or private property. or any riqhts-of-wav ownod or oontrolled by the City
of Boynton BO::lch between the hours of midnight and 6:00 AM.
m) Vendors selling from a mobile vending unit on a sidewalk shall not:
(1 ) Vend at any location where the sidewalk is less than 10 feet wide.
(2) Vend within 20 feet of an entrance to any building, bus stop sign,
driveway, stop sign, or cross walk of any intersection.
(3) Obstruct the view of any directional sign, traffic control sign or
device.
n) All vending units must be self-contained. Utility service connections are not
permitted.
0) No freestanding signs, flags, banners, tents, tarpaulins or awnings shall be
allowed within the road rights-of-way. All signs, flags, banners, tents,
tarpaulins or awnings must be attached to, or resting against the vending
vehicle/equipment. No tables, chairs or umbrellas are to be set up for use by
customers. In addition, any permitted operation, pursuant to this article, shall
not display or otherwise erect freestanding signs, flags, banners or tents on
public or private property within five hundred (500) feet of the permitted
operation.
p) Vendors of food or beverages shall comply with all applicable State and local
health laws regulating the preparation, handling, and presentation of food.
Food and beverage vendors shari also comply with the following:
7
(1 ) Food handlers shall be certified by the DivIsion of Hotels and
Restaurants of the Fforida Department of Business and Professional
Regulation and shall conform to good hygienic practices.
(2) The outer clothing of all food handlers in a mobile food-vending unit
shall be clean, fully opaque and cover the entire torso from shoulders
to the knee.
(3) Food handlers shall use effective hair restraints to prevent the
contamination of food.
(4) Food handlers shall not use tobacco in any form while engaged in
the preparation and vending of food.
(5) Only single-service utensils shall be dispensed to the customer.
(6) All single-service items shall be stored in closed containers or
cartons, off the floor of the vehicle, except that approved dispensers
may be used for utensils and cups for immediate use in the vending
operation.
(7) All food vended shall be from an approved source.
(8) No food shall be vended which is adulterated, mislabeled, spoiled or
unclean.
(9) All perishable and potentially hazardous food shall be kept at safe
temperatures. Frozen food shall be kept in the safe temperature
frozen state until thawed for preparation or dispensed to the
customer.
(10) Food shall be stored in a manner as to prohibit cross-contamination.
(11 ) Mobile food vending units shall be operated from a commissary and
shall report at least daily to such location for all supplies and for all
cleaning and servicing operations provided mobile food vending
units dispensing fresh fish and shrimp, prepackaged novelty ice
cream, fruit and vegetables and individual portion size
nonperishable foods such as pickles, candy, peanuts and including
snow cones are exempt from this provision.
(12) No food whether packaged or otherwise shall be stored on the floor
of any vehicle used in the food vending operation.
(13) Effective measures intended to eliminate the presence of flies,
roaches, and other insects shall be utilized. All chemicals used for
this purpose shall meet EPA guidelines and shall be used in such a
manner as to prevent contamination of food or food contact
surfaces.
(14) A MVU used for food vending shall be constructed of corrosion-
resistant, durable materials.
(15) The floors and sides of any MVU used for food vending shall be
constructed of materials which are easily cleanable.
8
(16) Non-food-contact surfaces of equipment shall be cleaned as often
as is necessary to keep the equipment free of accumulations of
dust, dirt, food particles, splash, and other debris.
(17) Equipment used for food vending shall be installed and maintained
in such a manner that the equipment and the MVU used in the food
vending operation can be easily cleaned.
(18) A sink, lavatory, soap and paper towels on the vendor's vehicle shall
be required for dispensing shrimp, fish, shellfish and crustacea.
(19) Cleaning of all vehicles shall be accomplished in a servicing area at
the commissary and the MVU shall be cleaned as often as
necessary but not less than once every twenty-four (24) hours,
provided that vendors of prepackaged novelty ice cream, fruit and
vegetables, snow cones and prepackaged nonperishable food shall
be exempt from this provision.
(20) No vendor wastes of any kind shall be deposited or permitted to be
deposited upon the ground, sidewalk, streets, city waste
receptacles or private dumpsters.
(21) Solid waste shall he stored in an easily cleanable, covered container
and disposed of during servicing operations at the commissary.
(22) Liquid waste resulting from any mobile vending operation shall be
stored in permanently installed retention tanks of at least fifteen (15)
percent larger capacity than the water supply tank but of no less
than thirty-gallon capacity and shall be drained and thoroughly
flushed during servicing operations. All liquid waste shall be
discharged to an approved sanitary sewage disposal system at the
commissary.
(23) Ice shall be from an approved source.
(24) Stored ice intended for human consumption shall not be used as a
medium for cooling stored food or food containers.
(25) No food products shall be submerged under water or a water and
ice mixture.
(26) All food that requires packaging or preparation by the vendor shall
be processed in the commissary that is required as a support facility
for a mobile food vending unit, provided that snow cones are
exempt from this requirement.
(27) Mobile vending units dispensing snow cones shall be designed so
as to enable the operator of the unit to protect the equipment,
syrup, ice and utensils used in the operation of the unit from dust,
insects and rodents while the unit is in transit or overnight storage.
(28) Snow cone vendors shall have hand-washing facilities, detergent,
water and paper towels in or upon the mobile vending unit.
(29) Mobile vending units shall provide waste containers for customers at
such times when the unit is parked.
9
(30) Deep fat, oil or grease cooking processes employing more than one
quart of heated liquid shall be protected by an automatic fire
extinguishing system.
(31) Cooking processes involving heated fat, oil, grease, or liquids other
than water shall be shielded from the public on three sides of the
mobile vending unit or cooking equipment to a height of 18 inches
above the cooking surface level and 4 feet above the level upon
which the cart assembly rests.
(32) Vessels containing heated liquids or oils shall be thermostatically
controlled so heat sources will automatically shut off when liquid
reaches a temperature of 475 degree F.
(33) Storage of extra fuel is prohibited in the vending area except as
permitted by the Fire Department.
(34) Processes requiring flammable gases, liquid, or solid fuels shall not
be permitted, unless approved by the Boynton Beach Fire
Department. LPG containers shall be limited to no more than 5
gallons capacity and no more than one such container per cart or
vending display.
(35) Vendors using open-flame cooking where steaks, ribs, hamburgers,
sausages, hot dogs, or other products containing fat or grease are
cooked, shall not be stationed beneath an awning or canopy of a
building.
PERMIT REVOCATION OR DENIAL
The Planning and Development Board and/or the Board of the Community
Redevelopment Agency, respectively shall have the power and authority to revoke or
deny either the issuance or renewal of any permit applied for or issued under the
provisions of this ordinance. In such cases the applicant or permittee shall be notified in
writing by certified mail of the denial of a permit application, or the suspension or
revocation of an existing permit and the grounds thereof. Any permit issued under this
ordinance may be suspended or revoked by City staff based on one or more of the
following grounds:
a) Cancellation of the vendor's permit issued by the Division of Hotels and
Restaurants of the Florida Department of Business and Professional
Regulation
b) Expiration, suspension, revocation or cancellation of any other occupational
license or permit required by the vendor.
c) The permit was procured by fraud or false representation of fact.
d) The abutting property owner or tenant withdraws consent, in writing, for the
mobile vending unit.
10
e) Violations of this or any other ordinance, the City's municipal code, or when
conditions exist that present a threat to the public health, safety, or welfare.
Applicants who have been denied a permit and vendors who have had their permit
revoked for any reason, may formally appeal, in writing, within ten (10) days of said
denial or revocation, to the City Clerk for a hearing before the City Commission.
Consideration of any appeal is at the discretion of the City Commission whose decision
is final.
Draft 5 - 7/02/07
S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\CDRV 07-005 Mobile VendDrs\DRAFT ORD-3.doc
11
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Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
chickee/tiki hut and it does not fit the definition. This ordinance had a specific definition
and they were only dealing with the structures that fit that definition. Mr. Saberson
thought if the board had the authority to prohibit them, or if they could only regulate them,
then they should do so with particular attention to the flammability issues raised earlier in
the meeting. He thought moving the matter along with the provisions, as opposed to
tabling the matter would be beneficial; it would regulate something that was previously
unregulated.
Mr. Rumpf would research how other municipalities were handling the issue and bring
back the information.
Vote
The motion passed 6-1. (Mr. B/ehar dissenting.
The board recessed for a short break at 8:15 p.m.
The board reconvened at 8:21 p.m.
Mr. Casaine thought the board and the eRA should have a workshop to discuss many of
these items and develop an understanding and then come back to them for action; he
thought if they had the opportunity to collaborate, they could develop a good product.
B. Mobile Vendors
Code Review
1. PROJECT: Mobile Vendors (CDRV 07-005)
AGENT: City-initiated
DESCRIPTION: Request to amend the Land Development Regulations
Chapter 2. Zoning. by the addition of a new section
with provisions and regulations for mobile vendors
including definitions, location restrictions, review And
approval procedures and requirements, and operational
rules.
Chair Wische read this application.
Mr. Rumpf explained this Ordinance was in final form and was scheduled for City
Commission review. He pointed out the Ordinance was revised to accommodate multiple
units at one vending site as recommended by the CRA. Design and location had wording
changes in Section H-a. General Restrictions and Regulations changes allowed vendors to
9
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
request approval for more than one MVU within the allotted MVU operating area. Another
change was increasing the width of the MVU. It was clarified these provisions only applied
to mobile vending units on public property and rights-of-way. Those proposed for private
property were not restricted to MVU size regulations. Mr. Rumpf explained the changes
were underlined. One concern from an operator was about location of an MVU being
situated close to an establishment selling a similar product or service.
Ms. Jaskiewicz thought the Ordinance would have negative impact. She explained the City
had many businesses paying taxes and thought it was not equitable for a similar operator
to move in with a mobile vendor cart. She thought investigating how other communities
handled the matter would be appropriate and advised she was not in favor of the measure.
Motion
Mr. Casaine moved to have the City staff express to the Commission the boards desire to
have a joint meeting or workshop between the CRA, the Planning and Development Board,
to go over this item in fine detail and come up with a product that would suffice.
Mr. Greene explained staff had been directed by the City Commission to draft an
Ordinance.
Ms. Jaskiewicz seconded the motion.
Vote
A vote was taken and the motion passed 6-1. (Mr. B/ehar dissenting.)
7. New Business
Items 7.A.1. and 7.A.2. was addressed earlier in the meeting.
Item 7.6.1. was addressed earlier in the meeting.
C: Land Development Regulation Rewrite -
Group 3
Code Review
1. PROJECT: Land Development Regulations (LOR) Rewrite -
Group 3 (CORV 07-004)
AGENT: City-initiated
DESCRIPTION: Group 3 deliverable, pursuant to the LDR Rewrite
Work Schedule, including: Article 5. Minimum Off-
10
XII. - LEGAL - 2nd Reading
Non-Development
ITEM 8.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
o August 21 , 2007 August 6, 2007 (Noon.) 0 October 16, 2007 October 1, 2007 (Noon
o September 4, 2007 August 20, 2007 (Noon) 0 November 7, 2007 October 15, 2007 (Noon)
[gj September 18,2007 September 3, 2007 (Noon) 0 November 20,2007 November 5, 2007 (Noon)
o October 2,2007 September 17,2007 (Noon) 0 December 4,2007 November 19,2007 (Noon)
o Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
Cj
AGENDA ITEM 0 Consent Agenda [gj Legal S ~~
o Code Compliance & Legal Settlements 0 Unfinished Business :;:{ -< 0
I'VI 0 -0 ,:-) "'rJ
~ Public Hearing I ,- CD
c.rr I..." 0
:0-<
RECOMMENDATION: Please place this request on the September 18, 2007 City Commission Agend~de~Z
Legal, Ordinance - Second Reading. The City Commission on September 4, 2007 approved this item under Leg~ (..') 6
Ordinance First Reading. Staff should again indicate that the Planning and Development Board recommended tha1jhis i&inz
be tabled to allow further research into the flammability issue and warranted mitigating measures. For further de1la::ds ;;~
pertaining to this request, see attached Department Memorandum No. 07-072. 0'\ 1'T1~
:r
EXPLANA nON:
PROJECT: Open-air Pavilions (CDRV 07-003)
AGENT: City-initiated
DESCRIPTION: Request to amend the Land Development Regulations Part III, Chapter 2. Zoning. Section
4.B by the addition of provisions and regulations for "Open-air pavilions" that will
include pavilions, gazebos, and tiki/chickee huts, and corresponding setbacks and size
criteria.
PROGRAM IMPACT: N/A
FISCAL IMP ACT: N/ A
ALTERNATIVES, N/A ~
k
City Manager's SignatuIe
Assistant to City Manager ~
~_ _~M.e-
, Planning and Zoning Direc~ City Attorney / Finance
S:\Planning\SHAREDlWP\SPECPROJ\CODE REYIEw\CDRY 07 -004 Open-air pavilions gazebos tiki-chickee huts\Agenda Item Request Open-air
structures CDRY 07-004 9-18-07.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
1 ORDINANCE 67- Oaf)
2
3 ORDINANCE OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA AMENDING
5 PART III, "LAND DEVELOPMENT REGULATIONS",
6 CHAPTER 1. "GENERAL PROVISIONS''. AND
7 CHAPTER 2. "ZONING" OF THE CITY'S CODE OF
8 ORDINANCES TO PROVIDE FOR REGULATION OF
9 OPEN AIR PAVILIONS CONSTRUCTED WITHIN THE
10 CITY, INCLUDING DEFINITIONS, SETBACK
11 REQUIREMENTS, DESIGN, AND SIZE CRITERIA:
12 PROVIDING FOR CONFLICT, SEVERABILITY,
13 INCLUSION; AND EFFECTIVE DATE.
14 I
15 WHEREAS, the City Commission for the City of Boynton Beach ("City") has been
16 advised that there are currently no specific regulations/provisions applicable to those
17 accessory structures that staff has labeled "open-air" pavilions, which include such
18 improvements as pavilions, gazebos and tiki or chickee huts; and
19 I WHEREAS, the City Commission finds that it is necessary and appropriate to
20 provide standards for the construction and placement of such "open-air" pavilions in order to
21 insure that proper setbacks are provided with respect to existing buildings, so as to insure
22 minimal interference with neighboring uses; and
23 WHERFAS, in order to permit the installation and construction of such "open-air"
24 pavilions, and to insure the protection of the public's health, safety, and welfare, the City
25 Commission finds that it is in the best interest of the health, safety, and \velfare of the citizens
26 of Boynton Beach to enact regulations related to the installation of "open-air" pavilions,
27 including, but not limited to gazebos, tiki huts, and chickee huts in the City.
28 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA:
30 Section 1. That the foregoing "\VHEREAS" clause is true and correct and hereby
S:\CAIOrdinancesIOpen Air Pavilions (RE\'ll.doc
1
1 ratified and confirmed by the City Commission.
2 Section 2. That Part III, "Land Development Regulations", Chapter 1, "General
3 Provisions", of the Code of Ordinances of the City of Boynton Beach is hereby amended by
4 amending Article II. "Definitions" to add the following two new tenns and definitions:
5 Chickee or Chiki Hut (a.k.a.Tiki Hut) - A tvpe of "open-air structure
6 pavilion" that is specifically described as an open-sided wooden hut with a
7 thatched roof of palm or palmetto or other traditional materials. constructed by
8 the Miccosukee Tribe of Indians of Florida or by the Seminole Tribe of
9 Florida, and does not incorporate any electrical, plumbing, or other non-wood
10 features into its construction. This type of structure is specifically defined
11 pursuant to the review and approval consistent with Florida Law.
12
13 Open-air pavilion (Gazebo, Tiki Hut, Chickee Hut, etc.) - A detached
14 ancillary structure, open on all sides, with a partial to full roof covering of
15 some type, used for but not be limited to. recreation, entertainment, or
16 meditation purposes. Such structures shall include but not be limited to
17 gazebos: tiki, chickee or chiki huts: tea houses: or other like pavilions.
18
19 Section 3 That Part ill, "Land Development Regulations", Chapter II,
20 "Zoning", ofthe Code of Ordinances of the City of Boynton Beach is hereby amended by
21 amending Section 4.B., "Accessory Buildings" with the addition of a new subsection "3"
22 that reads as follows:
23 , , 3. Open-air pavilions as defined in Chapter 1 , Article II. of the
24 Land Development Regulations, may be erected in accordance with the
25 following regulations and provisions:
26
27 a. All open-air pavilions excluding qualified chickee and
28 chiki huts, must be permitted in accordance with the City's Zoning
29 Regulations and the Florida Building Code.
30
31 b. Open air pavilions intended to qualifv as a Chickee or
32 Chiki hut (see Chapter L Article II. Definitions), must be reviewed for
33 consistency with the regulations of this section and Florida Statutes.
34 The Issuance of a zonmg verification letter will represent a
35 determination of consistency. The following information must be
36 submitted for approval:
37
S :\CA \Ordinanees\Open Air Pavilions (REV 1 l.doe
2
1 (1) A site plan or survev that includes
2 scaled dimensions of the proposed structure including setbacks:
3 (2) Proof that the builder is a member
4 of either the Miccosukee or Seminole Indian Tribes of Florida.
5 This shall be a copv of the tribal members identification card.
6 (3) Drawings or ImageS of the
7 proposed structure indicating the open design. roof materials.
8 and height.
9
10 c. In single-familv and single- familv/two- fami I v
11 residential zoning districts. an "open-air" pavilion which does not
12 exceed one-hundred and fifty (150) square feet in floor area and twelve
13 (12) feet in height, measured at the mean roof height for sloped roofs.
14 shall be located according to the following standards:
15
16 (1) The side setback shall be allowed
17 to follow the existing wall of the principal building provided it
18 does not further encroach into the setback or shall meet the
19 mll11mUm side setback requirement. whichever IS least
20 restrictive;
21
22 (2) The rear setback shall be eight (8)
23 feet: however, in instances where the rear vard abuts a bodv of
24 \vater. golf course. park, interstate or railroad li2:ht-of-v;av,
25 commerciaVindustrial propertv, or the perimeter wall of a
26 development abutting other than residential property, the rear
27 setback mav be reduced to three (3) feet.
28
29 (3 ) The proposed structure must be
30 located a mlmmum of three (3) feet from anv principaL
31 accessorv or other building and structure on the propertv.
32
33 (4) For all cases in which the total
34 square footage of one or more open-air pavilion or combination
35 of such structures exceeds one-hundred and fiftv (150) square
36 feet of floor area. or exceeds twelve (12) feet in mean roof
37 height. the principal building setbacks of the zoning district in
38 which it is located shall applv.
39
40 (5) The open-air pavilion shall not be
41 placed in front of the principal building. in a utilitv or drainage
42 easement. or in a required landscape buffer.
43
44 d. In Planned Developments. the regulation of these
45 structures shall be in accordance \vith the approved MastedSite Plan. If
S:\CA \Ordi:lances\Open An PaVlilClns (REVi ),doc
3
.
1 the Master/Site Plan is silent relative to these accessory structures, their
2 installation shall only be in conformance with the approved building
3 setbacks noted on the Master/Site Plan.
4
5 e. The installation of such structures 111 multi-family
6 residential, mixed use. commercial, and industrial zoning districts shall
7 meet all buildin2: setback re2:ulations for the zoning district in which it is
8 located. In addition, the proposed structure must be located a minimum
9 of twentv-five (25) feet from the principal building(s) on the property
10 and from another such structure. The City shall consider other distances
11 calculated by a licensed Fire Protection En2:ineer in accordance with
12 NFP A 80A Protection of Buildings from Exterior Fire Exposures.
13
14 f. The square foot area of the open-air pavilion shall be
15 determined from the dimensions taken from inside the support posts,
16 provided the roof overhang does not exceed three (3) feet. For those
17 structures that are supported by a single pole (i.e. umbrella shape), the
18 area measurements shall be taken from the drip line of the roof
19 materials.
20
21 g. All chickee/chiki huts constructed prior to the adoption
22 of these regulations, within single-family and single-familv/two-family
23 residential zoning districts, without the benefit of a permit and not in
24 compliance with the zonin2: regulations noted herein, shall be reviewed
25 for compliance with the qualification requirements for a chikee hut as
26 established by State Law. If determined consistent with State Law. such
27 structures shall be considered non-conforming structures as defined in
28 the Citv of Bovnton Beach Land Development Re2:ulations. Those
29 improvements determined inconsistent with State Law shall be
30 processed in accordance with the followin2: subsection.
31
32 h. Except for chi ckee/chiki huts, all other open-aIr
33 pavilions constructed prior to these re2:ulations without the benefit of a
34 pennit and that do not comply with Zoning Re2:ulations, due to
35 application of pennitting requirements, must be removed or brought
36 into compliance with all applicable regulations of the City.
37
38 1. Failure to comply with the provisions of this section
39 shall be considered a violation of the City's code of ordinances, and
40 subiect the property owner to bein2: cited by the City for failure to
41 comply with these code provisions pursuant to the City's Code
42 Compliance provisions. or any other le2:al process authorized by law.
43
S:\CA \Ordinances\Open Air Pavilions (REV 1 ).doc
4
I
1 Section 3. Conflicting Ordinances.
2 All prior ordinances or resolutions or parts thereof in confhct herewith are hereby repealed to the
3 extent of such conflict.
4 Section 4. Severability.
5 If any section, sentence, clause, or phrase of this Ordinance is held to be invalid or
6 unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
7 the validity of the remaining portions of this Ordinance.
S Section 5. Inclusion in Code.
9 It is the intention of the City Commission of the City of Boynton Beach, Florida, that the
10 provisions of this Ordinance shall become and be made a part of the City of Boynton Beach
11 Code of Ordinances; and that the sections of this ordinance may be renumbered or relettered
12 and the word "ordinance" may be changed to "section," "article," or such other appropriate
13 word or phrase in order to accomplish such intentions.
14 Section 6. Effective Date.
15 This Ordinance shall be effective immediately after adoption by the City Commission.
16 I r [REMATI\TDER OF PAGE INTE]'\TIONALL Y LEFT BLAI\'K]
S:\CA\Ordinances\Open Air Pavilions (REVll.doc
5
1 I PASSED FIRST READING this _ day of ,2007.
2 SECOND AND FINAL READING ADOPTED this day of ,2007.
-
3 CITY OF BOYNTON BEACH, FLORIDA
4
5 Mayor - Jerry Taylor
6
7
8 Vice Mayor - Jose Rodriguez
9
10
11 Commissioner - Ronald Weiland
12
13
14 Commissioner - Mack McCray
15
16 ATTEST:
17 Commissioner - Carl McKoy
18
19
20
21 Janet M. Prainito, CMC
22 City Clerk
23
24
25
26 (Corporate Seal)
, ,
S:\CA\Ordinances\Open Air Pavilions (REV] ).doc
6
DEPARTMENT OF DEVELOPMENT
PLANNING AND ZONING
Memorandum PZ 07-072 (Rev.)
TO: Chair and Members
Planning & Development Board
Community Rooev:;ilJ:~} Agency Board
FROM: Michael W. Rumpf
Director of Planning and Zoning
DATE: July 16, 2007
RE: CODE REVIEW / CDRV 07-003
Accessory Buildings - Open-air pavilions (i.e. 2"azebos. tiki and chickee huts. etc.)
(Interim amendments to LDRs)
NATURE OF REQUEST
Staff is proposing amendments to the Land Development Regulations intended to add regulations
and provisions that address current deficiencies in Chapter 2, Zoning, Section 4.B. AccessOlY
Buildings. Currently, there are no specific regulations/provisions applicable to those accessory
structures that staff has labeled "open - air" structures pavilions, which include such
improvements as pavilions, gazebos and tiki or cruckee huts. The proposed amendments would
include maximum area and height criteria, and special minimum setbacks.
BACKGROUND
The City's setback regulations are tailored to types of improvements, which are generally
categorized as "principal buildings", "accessory buildings", and "other structures". The category
"accessory buildings" is divided to distinguish between typical detached garages for residential
units, and small storage structures such as sheds. Lastly, "other structures" include subordinate
elements that may be attached to, or separate from the principal or accessory structure, and
include for example antennas, awnings, basketball equipment, fountains and trellises. Such
structures are significantly less in height and mass than a principal structure, therefore warranting
lesser setbacks than the minimum setbacks applicable to a principal structure. Recently, it has
been detennined necessary to add provisions for a type of structure that has been excluded from
the categories described above, which has, in part, caused the lack of appropriate review and
processing of such improvements. Also contributing to the deficient or inconsistent handling of
these improvements is the exemption from local building permit requirements. Florida Statutes,
Chapter 553.73 exempts "chickee huts" from the requirements of the Florida Building Code.
Simply stated, Florida Law exempts these improvements from the Building Code and permitting
requirements if the following criteria are met:
1) The chickee huts are constructed by either the Miccosukee or Seminole Indian Tribes;
,',~.,....;<, ,;<.-.".">,,;"~.;4j.'.;'"~':.""""_""'~~'""""N"'I';')""IIhii.;W'l",,,'*;,'".,';~"
.
CDRV 07-004
8/3/2007
Page 2
2) The improvement is an open-sided wooden hut (i.e. detached from the principal or
accessory structure);
3) The hut includes a thatched roof of palm or palmetto or other traditional materials; and
4) The structure excludes any electrical, plumbing, or other non-wood features.
Despite the exemptions described above, state law does not exempt such improvements from
zoning regulations, and therefore, they are subject to local setback requirements. However, by
virtue of the permit exemption, the public may overlook, or be discouraged from identifying
other applicable city requirements.
Historically, such improvements may have been small in size, which allowed for the occasional
application of the provisions and setback restrictions applicable to storage sheds. In the absence
of specific regulations tailored for such structures, they may be mislabeled as an "accessory
building", allowing minimal separation from "principal buildings" and property lines.
PROPOSED AMENDMENTS
Existing regulations
As noted above, due to lack of the building permit requirement and specific zoning provisions,
regulation has been inconsistent to non-existent, typically relying upon the same setback
regulations designed for storage sheds.
Proposed regulations
The purpose of the code amendment would be to establish a definition for this group of
structures, add these structures under "Other Structures" within the City's Zoning Regulations,
provide for setback provisions, and lastly, establish a review procedure to ensure compliance
with both local and state law. As such, staff proposes the following regulations:
Definitions-
Open-air pavilion (Gazebo. Tiki Hut. Chickee Hut. etcl - A detached ancillary structure, open
on all sides, with a vartial to full roof coverinf! of some type, used for but not be limited to,
recreation, entertainment, or meditation purposes. Such structures shall include but not be
limited to gazebos; tiki. chickee or child huts; tea houses; or other like vavilions.
Chickee or Child Hut (s..k.a.Tild H1it) - A type of "open-air structure vavilion" that is
specifically described as an open-sided wooden hut with a thatched roof of palm or palmetto or
other traditional materials, constructed by a member of the Miccosukee Tribe of Indians of
Florida or by the Seminole Tribe of Florida, and does not inCOlporate any electrical, plumbing,
or other non-wood features into its construction. This type of structure is specifically defined
pursuant to the review and approval consistent with Florida Law.
Permitting and regulations-
1. All proposed open-air pavilions including "chickee/chiki" huts to be constructed in the City
must be permitted.
2. The following documents must be submitted when applying for a permit for an "chickcc"
open-air pavilion hut:
.. _..... ,..'__.... ..'__ __"H'" ....n.._....... .._.___.......___..__...._.__......_...._..__.__.___.__
CDRV 07-004
8/3/2007
Page 3
a) A completed permit application;
b) A site plan or survey that indicates the location of the proposed structure and the
distance from the rear and side propaty lines, and other structures on the same site; and
c) If aovlicable, Droafthat the person doing the construction is a member afthe Miccosukee
or Seminole Tribe of Florida. This shall be a copy of the tribal members identification
card.
3. In single-family and single-familyltwo-family residential zoning districts, all "ohickcc/chiki"
open-air pavilion hut which does not exceed one-hundred and fifty (150) square feet in floor
area and twelve (J 2) feet in height, measured at the mean roof height for sloped roofs, shall be
located with the following minimum setbacks:
a) The side setback shall be allowed to follow the existing .vall of the principal building
provided it does not further encroach into the setback or shall meet the minimum side
setback requirement, whichever is least restrictive,' and
b) The rear setback shall be eight (8) feet, however in instances where the rear yard abuts a
body of water, golf course, park, interstate or railroad right-of-way,
commercial/industrial property, or the perimeter wall of a development abutting ather
than residential property, the rear setback may be reduced to three (3) feet.
In addition, the proposed structure must be located a minimum of three (3) feet jl-am any
principal, accessOlY or other buildings and structures on the property.
For all cases in which the total square footage of one or more tl oven-air vavilions fFi1tgk
str'dctur:::. OJ' combinsticm OfSbldi structures exceeds one-hundred andfifty (150) square feet of
floor area, or exceeds twelve (J 2) feet in mean roof height, the building setbacks of the zoning
district in which it is located shall apply.
In no instance shall the structure be located in front of the principal building, in a utility or
drainage easement, or in a required landscape buffer.
4. In Planned Developments, the regulation of these structures shall be in accordance 'rvith the
approved Master/Site Plan. If the Master/Site Plan is silent relative to these accessOlY
structures, their installation shall only be in conformance with the approved building setbacks
noted on the Master/Site Plan.
5. The installation of such structures in multi-family residential, mixed use, and
commercial/industrial zoning districts shall meet all building setback regulations for the zoning
district in which it is located. In addition, the proposed structure must be located a minimum of
twenty-five (25) feet from the principal building(s) on the property and fi'om another such
structure. The City shall cons,ider other distances calculated by a licensed Fire Protection
Engineer in accordance with NFPA. 80A Protection of Buildings fi'om Exterior Fire Exposures.
6. The square foot area shall be determined fi'om the dimensions taken fi'01n inside the support
posts, provided the roof overhang does not exceed three (3) feet. For those structures that are
supported by a single pole (i. e. umbrella shape), the area measurements shall be the taken jl-om
the drip line of the roof structure.
0.. "".,.,.~ >;.,.",.."""i<o'''''''''''''''''''"'''',';;';._'''~"_'_ll>''''f._._....~~......_,,,..,..";.,,_.,,,.,,~:..~,.~
.
CDRV 07-004
8/3/2007
Page 4
7. Upon completion of the work, the permit applicant shall schedule an inspection to verify the
location of the structure.
Existing improvements
As is always the case, the potential exists to create non-conforming situations anytime new or
more restrictive code amendments are enacted. As such, staff proposes the following regulations:
1. All "chickeelchiki huts" constructed prior to the adoption of these regulations, within single-
family and single-familyltvvo-family residential zoning districts without the benefit of a permit
and not in compliance with the regulations noted herein, shall be considered non-conforming
structures as defined in the City of Boynton Beach Land Development Regulations and are
required to obtain a permit from the City to retain such non-conforming status;
2. Structures in all other zoning districts and/or structures that do not meet the definition of a
qualifying "chickeelchiki hut" shall be subject to the requirements of all applicable codes
including the Florida Building Code, City of Boynton Beach Land Development Regulations and
the Florida Fire Prevention Code;
3. Those existing structures which fail to meet the permitting requirements must be brought into
compliance or removed; and
4. Failure to obtain compliance with the codes will subject the owner of the property to Code
Enforcement action to obtain compliance.
RECOMMENDATION
Staff recommends that these proposed amendments to Land Development Regulations, Chapter
2. Zoning, Section 4.B. Accessory Buildings be approved, in order to provide staff and the
citizens with a clear set of definitions and regulations to accommodate open-air pavilions, and in
particular chickee/chiki huts.
MR/EB
S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\07-004 Open-air pavilions, gazebos, tiki or chickee huts.doc
-.--.....- - .-- .-~. --.--.--- '-"-_.~_._-----'-_.~--'-'- ---.-..--..-..--..-..-.----"-----------..- ..-........
.
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
use when other regulatory agencies were involved. The board was aware there were very
specific needs for the facility, and Mr. Jenner indicated he had some homework to do on
the specifics of the interior planning of the building. They would be subject to inspections
and regulations.
Mr. Rumpf explained this review was limited to City requirements and the review criteria for
conditional use applications.
The playground matting was discussed. Mr. Jenner explained the mats were interlocking
and were made of a heavier and thicker material than the regular mats were. The mulch
was for the soft areas.
Motion
Vice Chair Hay recommend approval of the requested conditional use/major site plan
modification approval to allow conversion of 7,098 square feet of an existing 13,170 square
foot office building for a daycare use, on a 2.04-acre parcel in the C-1 zoning district with
all staff comments. Mr. Casaine seconded the motion that unanimously passed.
6. Old Business
A. Open-air Structures
Code Review
1. PROJECf: Open-air Structures (CDRV 07-003)
AGENT: City-initiated
DESCRIPTION: Request to amend the Land Development Regulations
Part III, Chapter 2. Zoning. Section 4.8 by the addition
of provisions and regulations for "Open-air
structures' that will include pavilions, gazebos, and
tikijchickee huts, and corresponding setbacks and size
criteria.
Chair Wische presented the request.
Mr. Rumpf explained this item was reviewed by the CRA and was scheduled for
Commission review in September. An ordinance has been drafted. He advised there were
no substantive changes but they did not have an answer in reference to flammability. The
matter was discussed with Fire officials, but given the fact it is a single-family zoning
district, it is not given the same scrutiny of review its commercial counterparts would
6
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
receive. The structures were given exempt status by the state, from local permit
requirements.
Mr. Rumpf explained for structures in close proximity to tiki huts with thatched roofs, the
roofs would require treatment annually. Staff also felt no new procedures were warranted
to handle the non-conformities.
Mr. Saberson asked whether the existing non-conforming structures in the single-family
and single-family/two family zoning districts required a permit in order to retain the non-
conforming status was adequately addressed in the Code. Mr. Rumpf responded it was.
Ms. Jaskiewicz did not think the provisions were necessary with such small lots, but
thought they were appropriate for multi-family districts. She thought preferential treatment
was being given to a particular sect. Mr. Rumpf explained if the PUD does have provisions
for the structure, the provisions of the master plan would apply.
Mr. Lis thought residents who installed the huts installed them at their own risk. He
explained the board was being asked to make a recommendation to sanction the change
when there were life safety issues not being addressed. He could not support the changes
without language being added to address the flammability issues.
The board also discussed there would be food preparation and waste occurring under the
huts and if the same criteria were applied as that being used in the mobile vendor
ordinance to the tikijchickee huts/open air structures, there would be an area of concern.
Mr. Casaine asked what type of security was being imposed to protect the health, safety,
and welfare.
Mr. Rumpf explained the application of a flame retardant material would add protection as
would the prohibition of the use of flammable substances underneath the roof.
Attorney Alexander explained the structures were allowed pursuant to State Statute. She
clarified the City was now attempting to regulate the setbacks of these huts, and if they did
not regulate the tiki huts, then State statute applied. Any type of planning decision made
by the municipality would not create liability if it was considered and voted on by the
board. She pointed out, however, that the implementation of the different rules, if one rule
was implemented as opposed to another, then there could be an issue. She advised this
would not create additional liability for something that is already allowed.
Quintus Greene, Development Director, explained the State Building Code was primarily
the Fire Code. State Law exempts these huts from the Building Code. The City was simply
indicating they have the ability to regulate the placement and size of them. The structures
are subject to local zoning regulations. He was unsure they could require a fire retardant
7
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
be used.
There was additional discussion the City could not legislate common sense, as to
preventing activities and uses that could increase the likelihood of a fire occurring under
the hut; rather they were trying to amend the Code to establish zoning regulations for the
huts. Mr. Casaine noted there were structures in Delray Beach that were constructed and
had a prohibition on non-employees using the structure. The structure had distance
requirements as to separation of the structures, fire prevention apparatus, and a location
for food preparation. He thought the City could impose those regulations as well.
Chair Wische opened the floor to public hearing.
Harry Woodworth, 685 Ocean Inlet Drive, advised he lives next to one of the structures.
He advised there are several poles, a floor underneath, a television and barbeque and bar
underneath the roof. He explained it was an addition to his house, not a small hut. He
explained if the structure burns, the house next door burns too. He thought implementing
setback provisions would help.
Motion
Mr. Casaine moved the request to amend the Land Development Regulations Part III,
Chapter 2. Zoning. Section 4.B by the addition of provisions and regulations for "Open-air
structures' that will include pavilions, gazebos, and tikijchickee huts, and corresponding
setbacks and size criteria be tabled until further studies can be made to secure the
necessary security for everyone involved and everyone concerned by it. Ms. Jaskiewizc
seconded the motion for discussion.
Mr. Saberson noted if the matter was tabled, the structures would continue to be
constructed. He suggested passing this on to the City Commission with the
recommendation that they not adopt it until they can address the fire issues with the
Building and Fire Department. This way they would move it along and expedite the
process.
Ms. Jaskiewicz also thought the structure was a recreational outdoor facility and more of
that concept would be encouraged. She did not see how it could be enforced or excluded.
Mr. Rumpf explained what was suggested recognizes non-conformance and some of the
boards concerns. If it was pre-existing and it passed the regulations, the ordinance allowed
them to continue as legal non-conforming, but not above what was approved.
Mr. Greene also pointed out if there is a floor under the chickeejtiki hut, it is not a
8
Meeting Minutes
Planning and Development Board
Boynton Beach, Florida August 28, 2007
chickeejtiki hut and it does not fit the definition. This ordinance had a specific definition
and they were only dealing with the structures that fit that definition. Mr. Saberson
thought if the board had the authority to prohibit them, or if they could only regulate them,
then they should do so with particular attention to the flammability issues raised earlier in
the meeting. He thought moving the matter along with the provisions, as opposed to
tabling the matter would be beneficial; it would regulate something that was previously
unregulated.
Mr. Rumpf would research how other municipalities were handling the issue and bring
back the information.
Vote
The motion passed 6-1. (Mr. B/ehar dissenting.
The board recessed for a short break at 8:15 p. m.
The board reconvened at 8:21 p.m.
rv1r. Casaine thought the board and the CRA should have a workshop to discuss many of
these items-and develop an understanding and then come back to them for action; he
thought if they had the opportunity to collaborate, they could develop a good product.
B. Mobile Vendors
Code Review
1. PROJECT: Mobile Vendors (CDRV 07-005)
AGENT: City-i nitiated
DESCRIPTION: Request to amend the Land Development Regulations
Chapter 2. Zoning. by the addition of a new section
with provisions and regulations for mobile vendors
including definitions, location restrictions, review And
approval procedures and requirements, and operational
rules.
Chair Wische read this application.
Mr. Rumpf explained this Ordinance was in final form and was scheduled for City
Commission review. He pointed out the Ordinance was revised to accommodate multiple
units at one vending site as recommended by the CRA. Design and location had wording
changes in Section H-a. General Restrictions and Regulations changes allowed vendors to
9
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 August 21, 2007 August 6, 2007 (Noon.) o October 16, 2007 October 1, 2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15, 2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noon)
0 October 2, 2007 September 17,2007 (Noon) o December 4, 2007 November 19, 2007 (Noon)
0 Announcements/Presenta tions 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda ~ Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve the attached Ordinance on second reading to amend Chapter 2, Section 2-13.2 of
the City of Boynton Beach Code of Ordinances, relating to the Community Redevelopment Agency (CRA).
EXPLANATION: When the City Commission recently declared itself to be the CRA Board pursuant to the authority
set forth in Florida Statute 163.357, it rendered obsolete the provisions of the City Code being amended by this Ordinance.
PROGRAM IMP ACT: None.
FISCAL IMPACT: None
AL TERNA TIVES: None.
., ~~,
~\C
Department Head's Signature
Assistant to City Manager W~
City Attorney
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE D7 -Od.fo
2
3
4 ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
5 BOYNTON BEACH, FLORIDA AMENDING ARTICLE I OF
6 CHAPTER 2 SECTION 2-13.2 RELATING TO THE COMMUNITY
7 REDEVELOPMENT AGENCY (CRA) TO PROVIDE THAT THE CITY
8 COMMISSION SHALL BE THE GOVERNING BODY OF THE CRL\.
9 AND THE MAYOR AND VICE MAYOR THE CRA CHAIRPERSON
10 AND VICE-CHAIRPERSON; PROVIDING FOR CONFLICT.
11 SEVERABILITY, INCLUSION; AND EFFECTIVE DATE.
12
13 WHEREAS, On June 16, 2007 the City Commission of the City of Boynton
14 Beach, Florida, pursuant to the authority vested in the Commission as set forth in Section
15 163.357, Florida Statutes, designated itself to be the community redevelopment agency of
16 the City of Boynton Beach and vested itself with all rights, powers, duties privileges, and
17 immunities vested by law in the community redevelopment agency, subject to aI1
18 responsibilities and liabilities imposed or current; and
19 WHEREAS, the City Commission desires to conform the City's Code of
20 Ordinances to properly reflect that the City Commission constitutes the community
21 redevelopment agency.
22 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA:
24 Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby
25 ratified and confirmed by the City Commission.
26 Section 2. That Article I, "Administration" of Chapter 2, Sec. 2-13.2. is hereby
27 amended to read as follows:
28 Sec. 2-13.2. Governing body of community redevelopment agency.
29 (a) The members of the City Commission shall appoint in accordance with the provisions
30 of Chapter 163.357( l)(~c ), Florida Statutes, constitute the g:overning body (Board) of the
Page 1
.-.'",_^i",,,,,_<,,,~,,.,,_~.h.,.~~+~,,,.
1 Community Redevelopment Agency. the board of commissioners andas the governing body of
2 the community redevelopment area. The board "",ill be composed offiY6 seven (7~) members.
3 (c) Chair and Vice-Chair. The Mayor shall be the Chairperson and the Vice-Mayor
4 the Vice Chairperson ofthe Board of the Community Redevelopment AgencyThe City
5 Commission, at the last meeting in March of each year, commencing March 2004, shall
6 appoint the Chair and Vice Chair of the Community Redevelopment ,\gency. The term
7 of appointment to the position of Chair or Vice Chair of the Board is one (1) year
8 commencing the first Tuesday in April following appointment. Board members may be
9 appointed to consecutive terms as Chair or Vice Chair, not to exceed three (3)
10 consecutive terms
11 Section 3. Conflicting Ordinances.
12 All prior ordinances or resolutions or parts thereof in conflict herewith are hereby repealed to
13 the extent of such conflict.
14 Section 4. Severability.
15 If any section, sentence, clause, or phrase of this Ordinance is held to be invalid or
16 unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
17 the validity of the remaining portions of this Ordinance.
18 Section 5. Inclusion in Code.
19 It is the intention of the City Commission of the CITY OF BOYNTON BEACH, Florida, that
20 the provisions of this Ordinance shall become and be made a part of the CITY OF BOYNTON
21 BEACH Code of Ordinances; and that the sections of this ordinance may be renumbered or
22 relettered and the word "ordinance" may be changed to "section," "article," or such other
23 appropriate word or phrase in order to accomplish such intentions.
Page 2
1 Section 6. Effective Date.
2 This Ordinance shall be effective immediately after adoption by the City Commission.
3 PASSED FIRST READING this!L day Of~, 2007.
4
5 SECOND AND FINAL READING ADOPTED this _ day of ,2007.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 Mayor - Jerry Taylor
11
12
13 Vice Mayor - Jose Rodriguez
14
15
16 Commissioner - Ronald Weiland
17
18
19 Commissioner - Mack McCray
20
21 ATTEST:
22 Commissioner - Carl McKoy
23 i
24 Janet M. Prqinito, CMC
25 City Clerk
26 (Corporate Seal)
I
,
i
Page 3
.. ,..",~",u.;'''''''~.~~'.'. :,,:...";".~_iK..'.."'.. ~".'r.'.~.. ..r't'ilbt<lI......-........,.""II#_~,'~,'~..,
XII. - LEGAL - 1st Reading
ITEM C.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
o August 21, 2007 August 6, 2007 (Noon.) o October 16, 2007 October 1,2007 (Noon
0 September 4, 2007 August 20, 2007 (Noon) o November 7, 2007 October 15,2007 (Noon)
C)
IZI September 18, 2007 September 3, 2007 (Noon) o November 20, 2007 November 5, 2007 (Noonf.3 0-;
--/
--_.~ ....
.. -.-< l-:J
o October 2, 2007 o December 4, 2007 r:-
September 17,2007 (Noon) November 19, 2007 (Noon)) n...."
f0 '--OJ
l'l C)
W 71 .../
_...- ...
,...-.."';:=
0 AnnouncementslPresentations 0 City Manager's Report --:J (j; .--1
0
-..... o-~
NATURE OF 0 Administrative 0 New Business ~ .....---
-'1
.. -r.l co
AGENDA ITEM 0 Consent Agenda IZI Legal ~ -. ;."
....)~>
W rTl ':-'
0 Code Compliance & Legal Settlements 0 Unfmished Business -
0 Public Hearing 0
RECOMMENDATION: Motion to amend Article III, of Chapter 18 of the Boynton Beach Code of Ordinances, entitled
"Pensions for Police Officers," and amend Section 18-172 providing for buyback of service.
EXPLANATION: On June 20, 2006 the City Commission adopted fmal Ordinance No. 06-036 which repealed.Article III,
of Chapter 18 of the Boynton Beach Code of Ordinances, entitled "Pensions for Police Officers," and replaced it with a new
Article III, thereof to be entitled "Municipal Police Officers' Retirement Trust Fund". The new article was intended to
clarify and compile all pension related ordinances into one clear and concise easy to read document entitled "Municipal
Police Offices' Retirement Trust Fund" and to comply with numerous amendments to Chapter 185 of the Florida Statutes.
On July 7, 2006 the Ordinance was sent to the Florida Department of Management Services, Division of Retirement for their
review. Per the attached letter from Patricia Shoemaker, Benefits Administrator, several sections of the ordinance were not
in compliance with Chapter 185 and revisions to Ordinance No. 06-036 were recommended.
PROGRAM IMP ACT: The proposed ordinance rectifies the deficiencies noted by the state and the attached letter dated
August 17, 2007 from Ms. Henson summarizes the changes that were made to Ordinance No. 06-036. These amendments
allow the Police Officers Pension Plan to be in compliance with Chapter 185 of the Florida Statutes.
FISCAL IMP ACT: Based on the actuarial impact statement of December 1, 2006 and the subsequent review of the
proposed plan amendments by the Segal Company, the City's pension consultant, this proposed revision to Article III, of
Chapter 18 of the Boynton Beach Code of Ordinances, entitled "Pensions for Police Officers," will result in no increase in
eost to the City.
ALTERNATIVES: NONE
~~~~ ~'Me
~
Financial Service
Department Name
ty Attorn / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 07-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA.
4 AMENDING ARTICLE III, OF CHAPTER 18 OF THE BOYNTON
5 BEACH CODE OF ORDINANCES, ENTITLED "PENSIONS FOR
6 POLICE OFFICERS;" AMENDING SECTION 18-172 PROVIDING FOR
7 BUYBACK OF SERVICE;" PROVIDING FOR CODIFICATION:
8 PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY:
9 AND, PROVIDING FOR AN EFFECTIVE DATE HEREOF.
10
11 WHEREAS, the State Legislature of the State of Florida has enacted numerous
12 amendments to Chapter 185, Florida Statutes, known as the Municipal Police Officers'
13 Retirement Trust Funds; and
14 WHEREAS, the City Commission of the City of Boynton Beach, Florida, desires to
15 revise its Police Officers' Pension Ordinance in order to comply with State Statutes;
16 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
1711 THE CITY OF BOYNTON BEACH, FLORIDA:
18 Section 1. The foregoing "WHEREAS" clauses are hereby certified as being true
19 and correct and are incorporated herein by this reference
20 Section 2. Section 18-167 of Article III of Chapter 18 ofthe Boynton Beach Code of
21 Ordinances is hereby amended as follows:
22 Section 18-167. Powers of the Board of Trustees.
23 A. The Board of Trustees may:
24 1. Invest and reinvest the assets of the Boynton Beach Police Officers'
25 Pension Fund in annuity and life insurance contracts of life insurance
CODING: Words in strike through type are deletions from existing law;
Words in underscored type are additions.
Page 1 of 11
j j
, I
I
1 companies in amounts sufficient to provide, in whole or in part, the
2 benefits to which all the participants in the Pension Fund shall be
3 entitled under the provisions of this Article and pay the initial and
4 subsequent premiums thereon from the integral part of the Fund. If
5 current state contributions are adequate to fund minimum requirements
6 of Chapter 185, Florida Statutes additional State funds may be used to
7 provide benefits that exceed requirements of Chapter 185.
8 2. Invest and reinvest the assets of the retirement trust fund in:
9 a. Time or savings accounts of a national bank, a state bank insured
10 by the Bank Insurance Fund, or a savings and loan association
11 insured by the Savings Association Insurance Fund which is
12 administered by the Federal Deposit Insurance Corporation or a
13 state or federal chartered credit union whose share accounts are
14 insured by the National Credit Union Share Insurance Fund.
15 b. The aggregate investment of Fund assets in:
16 (1) Obligations of the United States or obligations
17 guaranteed as to principal and interest by the
18 Government of the United States;
19 (2) Bonds issued by the State of Israel;
20 (3) Bonds or other evidences of indebtedness issued or
CODING: Words in strike through type are deletions from existing law;
Words in underscored type are additions.
Page 2 of 11
1 guaranteed by a corporation organized under the laws of
2 the United States, any state or organized territory of the
3 United States, or the District of Columbia. However, the
4 average rating of such investments in bonds shall be no
5 lower than AA-~
6 (4) County bonds containing a pledge of the full faith and
7 credit of the county involved, bonds of the division of
8 bond finances ofthe department of general services, or of
9 any other state agency, which have been approved as to
10 legal and fiscal sufficiency by the state board of
11 administration; and
121 (5) Obligations of any municipal authority issued pursuant to
13 the laws ofthis state; provided, however, that for each of
I
14 the five (5) years next preceding the date of investment
15 the income of such authority available for fixed-charges
16 shall have been not less than 1.5 times its average annual
17 fixed-charges requirement over the life of its obligations;
18 shall not ut cost exceed sixty fi','e percent (65%) of the
19 fund's ussets; nor shull more than ten percent (lO%} of
20 the fund's assets be invested in the bonds or other
CODING: Words in strike through type are deletions from existing law~
Words in underscored type are additions.
Page 3 of 11
I
j)
I
1 certificates of indebtedness of anyone (1) issuing
2 company; not shall the aggregate of such im'estment in
3 anyone (1) issuing company exceed three percent (3%)
4 of the outstanding bonds or other certificates of
5 indebtedness of that company.
6 c. The aggregate investment of Fund assets in the common stock or
7 capital stock issued by a corporation organized under the laws of
8 the United States, any state, or organized territory of the United
9 States or the District of Columbia shall not, at market, exceed
10 sixty-five percent (65%) ofthe fund's assets; nor shall more than
11 five percent (5%) of the fund's assets be invested in common
12 stock or capital stock of anyone (1) issuing company; nor shall
13 the aggregate of such investment in anyone (1) issuing company
14 exceed five three-percent (~J%) of the outstanding common or
15 capital stock of that company. The Board of Trustees may invest
16 in foreign securities up to the limits permitted by Florida Statutes
17 SI85.06(b).
18 d. Real Estate, except that the aggregate investment of Fund assets
19 in Real Estate may not exceed ten percent (10%) of assets.
20 3. Issue drafts upon the Boynton Beach Police Officers Pension Fund
CODING: Words in strike through type are deletions from existing law;
Words in underscored type are additions.
Page 4 of 11
1 pursuant to this Article and rules and regulations prescribed by the Board
2 of Trustees. All such drafts shall be consecutively numbered and shall
3 be signed by the Chaim1an and Secretary of the Board or their designee
4 and shall state upon their faces the purpose for which the drafts are
5 drawn. The City Treasurer shall retain such drafts when paid, as
6 permanent vouchers for disbursements made, and no money shall be
7 otherwise drawn from the Fund.
8 4. Convert into cash any securities of the Fund as it may deem advisable,
9 having regard for the cash requirements of the fund.
10 5. Keep complete record of all receipts and disbursements and of the
11 Boards, acts and proceedings.
12 6. The Board of Trustees may cause any investment in securities held by it
13 to be registered in or transferred into its name as trustee or into the name
14 of such nominee as it may direct but the books and records shall at all
15 times show that all investments are part of the Fund.
16 B. The sole and exclusive administration of, and the responsibilities for, the proper
17 operation of the retirement fund and for making effective the provisions ofthis
18 chapter are vested in the Board of Trustees.
19 C. The Board of Trustees shall retain a professionally qualified independent
20 consultant who shall evaluate the performance of any existing professional
I
CODING: Words in strike through type are deletions from existing law;
Words in underscored type are additions.
Page 5 of 11
j
"..,.>",.,;~-,,,,,,.,,,,,,,.._~,,,~,,,~.,,,,......,;,~...,_.,,.-.,.,.
f
I
I
1 money manager and shall make recommendations to the Board of Trustees
2 regarding the selection of money managers, if necessary. The term
3 "professionally qualified independent consultant" shall have the meaning as set
4 forth in Florida Statutes S 185.06(5)(b), Florida Statutes.
5 D. The Board of Trustees may employ such independent professional, technical or
6 other advisers as may be needed to fulfill the Board's responsibilities under this
7 Pension Plan. These professionals include but are not limited to: legal counsel,
8 actuary and certified public accountants. Ifthe Board chooses to use the City's
9 legal counsel, actuary or other professional, technical or other advisers, it must
10 do so only under terms and conditions acceptable to the Board.
11 Section 3. Paragraph E of Section 18-169 of Article ill of Chapter 18 ofthe Boynton
12 Beach Code of Ordinances is hereby amended as follows:
13
14 Section 18-169. Requirements for Retirement-Benefit Amounts.
15 * * *
16 E. Separation from Service.
17 1. Effective for terminations on and after October 1, 2002, if a member
18 leaves the service of the City before accumulating aggregate time of 5
19 years toward retirement and before being eligible to retire, such member
20 shall be entitled to a refund of all of his or her contributions made to the
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Page 6 of 11
1 Fund, without interest.
2 2. If any member who had been in the service of the City for at least ten
3 (10) years elects to leave his or her accrued contributions in the Fund,
4 such police officer upon attaining age fifty (50) years or more (without
5 reaching what would have been twenty years of service had he not
6 terminated his employment) may receive an early retirement benefit at
7 the actuarial equivalent of the amount of such retirement income
8 otherwise payable to him or her at early retirement or upon attaining
9 what would have been normal retirement had he not terminated his
10 employment, such police officer may receive his or her accrued normal
11 retirement benefit.
12 I 3. Effective for terminations after October 1, 2002, if any member who had
13 been in the service ofthe City for at least five (5) years elects to leave his
I
14 or her accrued contributions in the Fund, such police officer, upon
15 attaining what would have been the earliest normal retirement had he not
16 terminated his or her employment, may receive the accrued normal
17 retirement benefit. The member may receive the benefits payable in the
18 normal form or any option available under Section 18-170.
19 Section 4. Section 18-172 of Article ill of Chapter 18 of the Boynton Beach Code of
20 Ordinances is hereby amended as follows:
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Page 7 of 11
11
I
I
I
1 Section 18-172. Buy Back of Service
2 A. Re-employment. When any former police officer ofthe city is re-employed,
3 he will become a member of the plan upon re-employment as a full time
4 permanent police officer. When a former police officer of the City is re-
5 employed and had withdrawn contributions previously made to the plan, he may
6 reinstate his previous service provided upon satisfaction of each ofthe f-ollowing
7 conditions:
8 1. The break in city employment is not more than sixty (60) months; and
9 2. The plan is paid the total amount previously withdrawn (consisting of
10 accumulated member contributions plus any interest previously paid by
11 the plan on those contributions) within six months of re-emplovrnent.
12 This total amount is brought forward with interest for the total number of
13 months from the date of withdrawal to the date of repayment, calculated
14 to the nearest month. This calculated amount equals the amount to be
15 repaid to the Plan in a lump sum. The interest to bring forward the total
16 amount will be at the equivalent compound monthly rate derived from
17 the earning rate assumed by the actuary in the most recent actuarial
18 valuation submitted to the Division of Retirement pursuant to Chapter
19 112, Part VII, Florida Statutes.
20 B. Prior police officer service.
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Page 8 of 11
1 Unless otherwise prohibited by law, the years or fractional parts of years that a
2 police officer previously served as a police officer with the city during a period
3 of employment and for \vhich accumulated contributions were \vithdrawn from
4 the fund, or the years and fractional parts of years that a police officor served as a
5 police officer for this or any other municipal, county, or state police department
6 or service in the military shall be added to the years of credited service provided
7 that:
8 1. The police officer contributes to the Fund the sum that would have been
9 contributed, based on the police officer's salary and the employee
10 contribution rate in effect at the time that the credited service is
11 requested, had the police officer been a member of this system for the
12 years or fractional parts of years for which the credit is requested plus
13 amount actuarially determined such that the crediting of service does not
14 result in any cost to the Fund plus payment of costs for all professional
15 services rendered to the Board in connection with the purchase of years
16 of credited service.
17 2. Payment by the police officer of the requirement amount may be made
18 within six (6) months of the request for credit and in one (1) lump sum
19 payment, or the police officer can buy back this time over a period equal
20 to the length of time being purchased or five (5) years, whichever is
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Page 9 of 11
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r
1 greater, at an interest rate which is equal to the Fund's actuarial
2 assumption. A police officer may request to purchase a maximum of
3 five (5) years of service. No credit shall be given for any service until all
4 years of service which are to be repurchased, have been repurchased.
5 3. The credit purchased under this section shall count for benefit
6 computation purposes, but not for vesting.
7 4. In no event, however, may credited service be purchased pursuant to this
8 section for prior service with any other municipal, county or state police
9 department, if such prior service forms or will form the basis of a
10 retirement benefit or pension from another retirement system or plan.
11 This sub-paragraph does not apply to military service.
12 Section 5. It is the intention of the City Commission of the City of Boynton Beach
13 that the provisions of this Ordinance shall become and be made a part ofthe Code of Ordinances
14 of the City of Boynton Beach, Florida. The Sections ofthis ordinance may be renumbered, re-
15 lettered and the word "Ordinance" may be changed to "Section," "Article" or such other word or
16 phrase in order to accomplish such intention.
17 Section 6. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions
18 in conflict herewith be and the same are hereby repealed to the extent of such conflict.
19 Section 7. If any clause, section, or other part or application ofthis Ordinance shall
20 be held by any court of competent jurisdiction to be unconstitutional or invalid, such
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Page 10 of 11
1 unconstitutional or invalid part or application shall be considered as eliminated and so not
2 effecting the validity ofthe remaining portions or applications remaining in full force and effect.
3 Section 8. This Ordinance shall become effective upon passage.
4 FIRST READING this _ day of ,2007.
5
6 SECOND, FINAL READING AND PASSAGE this _ day of
7 2007.
8
9 CITY OF BOYNTON BEACH, FLORIDA
10
11
12 Mayor - Jerry Taylor
13
14
15 Vice Mayor - Jose Rodriguez
16
17
18 Commissioner - Ronald Weiland
19
20
21 Commissioner - Mack McCray
22
23
24 Commissioner - Carl McKoy
25 ATTEST:
26
27
28
29 Janet Prainito, CMC
30 City Clerk
31
32
33 (CORPORATE SEAL)
34
35
36
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Page 11 of 11
HANSON, PERRY & JENSEN, P.A.
400 ExECUTIVE CENTER DRIVE, SUITE 207 - WEST PALM BEACH, FLORIDA 33401-2922
'LL HANSON'" TELEPHONE (561) 686-6550
lanson@hpJlaw.com FACSIMILE (561) 686-2802
ANN H. PERRY
aperry@hpjlaw.com
BONNI SPATARA JENSEN August 17, 2007
bsjensen@hpjlaw.com
'ALSO ADMITTED IN N.Y.
VIA EMAIL DELIVERY
Bill Mummert, Finance Director
City of Boynton Beach
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
MummertB@cLboynton-beach.fl.us
Re: Boynton Beach Municipal Police Officers
Pension Fund
Pension Plan Document
File No.: 0188.0050
Dear Bill:
Pursuant to our telephone conversation, below is a summary of the proposed
amendment to the Boynton Beach Municipal Police Officers Pension Fund ("Fund")
Plan Document ("Plan").
In response to the City's Ordinance 06-036, the State of Florida Division of
Retirement Municipal Police Officers and Firefighters Pension Trust Funds Office ("MPF
Office") sent the enclosed letter dated July 28,2006. To address the issues contained
in that letter, the Board of Trustees of the Fund responded by proposing the enclosed
amendment to the Plan.
In summary, the proposed amendment provides as follows:
Ordinance Section 1 - page 3, lines 18 - 20 and page 4, lines 1 - 5 - Deletes the
limitation on municipal bonds contained in sub-subparagraph (5) which is a
verbatim recitation of the limitation contained in subparagraph c. The language
appears in sub-subparagraph (5) by mistake. Additionally subparagraph c is
amendment to mirror the state law provision of Florida Statutes S 185.06(1 )(b )4b
regarding the limitations on investments in anyone issuing company to 5%.
Ordinance Section 3 - page 7, lines 15, 17 and 18 - Adds clarifying language to indicate
that distribution will be upon reaching the earliest retirement date. It also
~~
Bill Mummert, Finance Director
City of Boynton Beach
August 17, 2007
Page 2 of 2
provides that these participants are entitled to chose from amongst the optional
forms of benefits available under the Plan.
Ordinance Section 4 - page 8 lines 6 -9 and line 11 and page 9, lines 2 - 5 - Amends
the section to comply with the provisions of Florida Statutes 9185.02(5)(a). The
change allows the member to make repayment within 6 months of re-
employment and removes the 5 years break in service provision. Also clarifies
the buyback provisions to make this section consistent with the provisions of the
Plan's definition of creditable service and the provisions of Florida Statutes
9185.02(5)(a).
I have also enclosed for your reference a copy of the actuarial impact statement
prepared by the Fund's Actuary, Gabriel, Roeder, Smith and Company.
If you have any questions regarding this matter, please do not hesitate to contact
me.
Copy to: Chairman and Secretary
Barbara LaDue
H:\BB 0188\City\mummert August 17.wpd
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1 , the fund.
2 Section 18-167. Powers of the Board oftIrustees. orJ, 0
The Board of Trustees may:
3 A.
4 1. Invest and reinvest the assets of the Boynton Beach Police Officers'
5 Pension Fund in annuity and life insurance contracts of life insurance
6 companies in amounts sufficient to provide, in whole or in part, the
7 benefits to which all the participants in the munioipal poliee officers,
8 retiremeftt trust fund Pension Fund shall be entitled under the provisions
9 of this ordinanco Article and pay the initial and subsequent premiums
10 thereon from the integral part of the Fund. If current state contributions
11 are adequate to fund minimum requirements of Chapter ] 85, Florida
12 Statutes additional State funds may be used _ to provide benefits that
13 exceed requirements of Chapter 185.
14 2. Invest and reinvest the assets ofthe retirement trust fund in:
15
16 a. Time or savings accounts of a national bank, a state bank insured
17 by the Bank Insurance Fund, or a savings and loan association
18 insured by the Savings Association Insurance Fund which is
19 administered by the Federal Deposit Insurance Corporation or a
20 state or federal chartered credit union whose share accounts are
21 insured by the National Credit Union Share Insurance Fund.
22 b. The aggregate investment offEund assets in:
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II
1 (1) Obligations of the United States or obligations guaranteed
2 as to principal and interest by the Government of the
3 United States;
4 (2) Bonds issued by the State ofIsrael;
5 (3) Bonds or other evidences of indebtedness issued or
6 guaranteed by a corporation organized under the laws of
7 the United States, any state or organized territory of the
8 United States, or the District of Columbia. However, the
9 average rating of such investments in bonds shall be no
10 lower than AA-;
11 (4) County bonds containing a pledge of the full faith and
12 credit of the county involved, bonds of the division of
13 bond finances of the department of general services, or of
14 any other state agency, which have been approved as to
15 legal and fiscal sufficiency by the state board of
16 administration; and
17 (5) Obligations of any municipal authority issued pursuant to
18 i the laws of this state; provided, however, that for each of
i
I
19 I the five ill years next preceding the date of investment
20 the income of such authority available for fixed-charges
21 shall have been not less than 1.5 times its average annual
1/
22 fixed-charges requirement over the life of its obligations;
!
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I S:\CA\PENSION\POLlCE\Reslalement 03-01-G6.doe
i
, . ]
1 shall not at cost exceed sixty-five percent (65%1 of the
2 fund's assets; nor sha11 more than ten percent (10%} of the
3 fund's assets be invested in the bonds or other certificates
4 of indebtedness of anyone ill issuing company; not shall
5 the aggregate of such investment in anyone ill issuing
6 company exceed three percent (3%1 of the outstanding
7 bonds or other certificates of indebtedness of that
8 company.
9
10 c. The aggregate investment of fEund assets in the common stock or
11 capital stock issued by a corporation organized under the laws of
12 the United States, any state, or organized territory of the United
13 States or the District of Columbia shall not, at market, exceed
14 sixty-five percent (65%} of the fund's assets; nor shall more than
15 five percent (5%) of the fund's assets be invested in common
16 stock or capital stock of anyone .Ql.issuing company; nor shall
17 the aggregate of such investment in anyone ill issuing company
18 exceed three percent (3%) of the outstanding common or capital
19 stock of that company. The Board of Trustees may invest iiJHe
20 ton percent (1 O~<.) of plan assets in foreign securities up to the ;
I
21 limits oennitted bv Florida Statutes &l85.06(b). ,
I
22 d. Real Estate, except that the aggregate investment of fEund assets
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i Page 15 of63
i
i S:\CA\PENSION\POLlCE\RcstalcmenlO3-OI_06.doc
,
I
. , I
I in Real Estate may not exceed ten percent ( 1 O%} of assets.
2 3. Issue drafts upon the Boynton Beach Police Officers Pension Fund
3 I pursuant to this ordinance Articleandrules and regulations prescribed by I
I I
4 ! the Board of Trustees. All such drafts shall be consecutively numbered
I
5 and shall be signed by the Chainnan and Secretary of the Board or their
6 designee and shall state upon their faces the purpose for which the drafts
7 are drawn. The City Treasurer shall retain such drafts when paid, as
8 pennanent vouchers for disbursements made, and no money shall be
9 otherwise drawn from the Fund.
10 4. Convert into cash any securities of the Fund as it may deem advisable,
11 having regard for the cash requirements ofthe fund.
12 5. Keep complete record of all receipts and disbursements and of the
13 Boards, acts and proceedings.
14 6. The aBoard of t- Irustees may cause any investment in securities held by
15 it to be registered in or transferred into its name as trustee or into the
16 name of such nominee as it may direct but the books and records shall at
17 all times show that all investments are part of the fEund.
18
19 B. The sole and exclusive administration of, and the responsibilities for, the proper
20 operation of the retirement fund and for making effective the provisions of this
21 chapter are vested in the eBoard oHIrustees.
22 C. The Board of Trustees shall retain a professionally qualified independent
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II r
1 or personal representatives of such deceased member shall be entitled to a
2 refund of 100% of the contributions made by the member to the Fund, without
I
3 interest. I
!
4 E. Separation from Service.
5 ; L Effective for terminations on and after October 1,2002, if a member leaves the
;
i
J
6 service of the City before accumulating aggregate time of 5 years toward
..
;
7 J retirement and before being eligible to retire, such member shall be entitled to a
,
8 I refund of all of his or her contributions made to the Fund, without interest.
I
9 2. If any member who had been in the service of the City for at least ten (1 OJ years
10 elects to leave his or her accrued contributions in the Fund, such police officer
11 upon attaining age fiID.l501 years or more (without reaching what would have
12 been twenty years of service had he not terminated his employment) may
13 receive an early retirement benefit at the actuarial equivalent of the amount of
14 such retirement income otherwise payable to him or her at early retirement or
15 upon attaining what would have been normal retirement had he not terminated
16 his employment, such police officer may receive his or her accrued normal
17 retirement benefit.
18 3. Effective for terminations after October 1, 2002, if any member who had been in
19 the service of the City for at least five (51 years elects.to leave his or her accrued
20 contributions in the Fund, such police officer, upon attaining what would have
21 been normal retirement had he not terminated his or her employment, may
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Page 26 of 63
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1 receive the accrued normal retirement benefit. Fla. Stat. Chapter 185; Ord. No.
2 02-063,92.
3 F. Monthly Supplemental Benefits.
4 1. Effective October 1, 2006, any eligible retiree, including DROP participants, or
5 beneficiary receiving pension benefits is entitled to a monthly supplemental
6 pension benefit. The benefit pool wilJ be funded by one hundred percent
7 {100%1 of the annual earnings and ten percent (10%1 of the principal created by
8 the contributions set forth in sub-paragraph:!2... 4 below.
9
10 a. Such benefit will be funded bv a one (1 %) contribution from the
11 Members and a one (1 %) contribution from the 185 monies. The
12 Member and the 185 contributions shall be effective October 1 ,
13 2001. Emplovees will contribute to this benefit throu~ twenty
14 (20) years of service.
15 b. The distribution provided for in this paragraph shall be divided
16 among eligible retirees on a pro-rata basis in shares. The shares
17 shall be determined based UDon the sum of an eligible retiree's
18 years and partial years of credited service (maximum credit is
19 twenty (20) years) plus the eligible retiree's years and partial
20 retirement years as of September 30 of the current year
21 (maximum credit oftwentv (20) years). The share value shall be
22 determined by totaling all of the shares of eligible retirees divided
. .
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Page 27 of 63
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1 B. If a deceased member officer failed to name a beneficiary in the marmer ,
,
I .
2 I prescribed above in subsection -l--A, or if the beneficiary (or beneficiaries) I
3 narned by the deceased member predeceases the member, the death benefit, if
.
4 any, which may be payable under the plan with respect to such deceased police
5 officer may be paid at the discretion of the Board of Trustees to the estate of the
6 deceased member, provided that the b-Board of tIrustees may direct that the
7 commuted value of the remaining monthly income payments be paid in a lump
8 sum. Any payment made to any person pursuant to this section shall operate as
9 a complete discharge of all obligations under the plan with regard to such
10 deceased member and shall not be subject to review by anyone, but shall be
11 final, binding and conclusive on all persons ever interested hereunder.
12 Section 18-172. Buy Back of Service
13 A. Re-employment. When any former police officer of the city is reemployed, he
14 will become a member of the plan upon re-employment as a full time pennanent
15 police officer. When a fanner police officer ofthe City
16 is re-employed and had withdrawn contributions previously made to the plan, he may
17 reinstate his previous service upon satisfaction of each of the following conditions:
18 1. The break in city employment is not more than sixtv (60} months; and
19 2. The plan is paid the total amount previously withdrawn (consisting of
20 accumulated member contributions plus any interest previously paid by
21 the plan on those contributions). This total amount is brought forward
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Page 36 of 63
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" !
1 with interest for the total number of months from the date of withdrawal
2 to the date of repayment, ca1culated to the nearest month. This calculated
3 amount equals the amount to be repaid to the Plan in a lump sum. The
4 interest to bring forward the total amount will be at the equivalent
5 I: compound monthly rate derived from the earning rate assumed by the !
I
6 r actuary in the most recent actuarial valuation submitted to the Division
1
I
7 I of Retirement pursuant to Florida Statutes e Chapter 112, jrf.art VII,
8 Florida Statutes. (Ord. No. 96-05, g 1,3-696).
9
10 B. Prior police officer service. Unless otherwise prohibited by law, the years or
11 fractional parts of years that a police officer previously served as a police officer
12 with the city during a period of employment and for which accumulated
13 contributions were withdrawn from the fund, or the years and fractional parts of
14 'years that a police officer served as a police officer for this or any other
15 municipal, county, or state police department or service in the military shall be
1t::. added to the years of credited service provided that:
LV
17 1. The police officer contributes to the (Eund the sum that would have been
18 contributed, based on the police officer's salary and the employee
19 contribution rate in effect at the time that the credited service is
20 requested, had the police officer been a member of this system for the
21 years or fractional parts of years for which the credit is requested plus
22 amount actuarially determined such that the crediting of service does not
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II I
1 result in any cost to the fEund plus payment of costs for all professional
2 services rendered to the aBoard in connection with the purchase of years
3' of credited service.
4 2. Payment by the police officer of the requirement amount may be made
5 within six (Q} months of the request for credit and in one Q}Jump sum
i
6 I payment, or the police officer can buy back this time over a period equal
i
7 to the length of time being purchased or five ill years, whichever is
8 greater, at an interest rate which is equal to the -fEund's actuarial
9 assumption. A police officer may request to purchase a maximum of
10 five (5) years of service. No credit shall be given for any service until all
11 years of service which are to be repurchased, have been repurchased.
12 3. The credit purchased under this section shall count for benefit
13 computation pmposes, but not for vesting.
14 4. In no event, however, may credited service be purchased pursuant to this
15 section for prior service with any other municipal, county or state police
16 department, if such prior service forms or will form the basis of a
17 retirement benefit or pension from another retirement system or plan.
18 This oaragraoh does not applv to military service.
19 Section 18-173. Rollovers
20 A. Direct transfers of eligible rollover distributions.
21 1. General. This subsection applies to distributions made on or after
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Page 38 of63
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LAJifl \ VI ,
July 28, 2006
AUG - 2 2006
Ms. Bonni S. Jensen
DEPARTMENT OF MANAGEMENT Hanson, Pen)' & Jensen, P. A.
SERVI CES 400 Executive Center Drive, Suite 207
West Palm Beach, Florida 33401-2922
"We serve those who Dear Ms. Jensen:
serve Florida."
This is to acknowledge receipt of your July 7 letter with attached actuarial
impact statement and :final Ordinance No. 06-036 amending and revising the
Police Officers' Retirement Plan.
JEB BUSH
Govemor In reviewing the ordinance to determine compliance with the provisions of
Tom Lewis, Jr. Chapter 185, F. S., please consider the following comments:
Secretary
Page 6, number 4 "Creditable service," paragraph (~) states that no police
officer will receive credit for years or fractional parts of yeas of service if he /
MyRorida.com has withdrawn his contributions to the fund, unless the officer repays into the
fund tb,e amount he has withdrawn, plus interest as determined by the board
in accordance with s. 18-172.
Page 36, Section 18-172, provides for the "Buy Back of Service," and
provides that a police officer may reinstate his previous service upon the i/
satisfaction of the following conditions: 1. The break in city employment is
Division of Retirement not more than 60 months.
Municipal Police Officers' &
Firefighters' Retirement This provision should be amended to comply with s. 185.02(5)(a), allowing ~
Trust Funds Office
PO Box 3010 the police officer to receive credit for any prior service as long as he repays
Tallahassee, Florida his contribution, plus interest into the fund. He has at least 90 days after
32315-3010 reemployment to make such repayment. There are no restrictions found in
the statutes pertaining to break~ in emploY1+Lent.
Telephone:
Toll Free: Further, on page 37, paragraph B "Prior police officer service," provides that
877-RET-MPFP unless otherwise prohibited by law, the years or fractional parts of years that
(877-738-6737) a police officer previously served as a police officer with the city during a j
Local: period of employment and for .which accumulated contributions were
850-922-0667 withdrawn from the fund, or the years and fractional parts of years that a
police officer served as a police officer for ~ or some other department or
Fax: [service in the military] shall be added to the years of credited service
850-921-2161 provided that...the police officer contribute an amount actuarially determined
Internet: such that the. crediting does not result in any cost to the fund. I
wwwMyFlorida. com/fT'!:/ mpf
E-Mail: Again, this provision should be amended in compliance with s. 185.02(5)(a)
mpf@dms.my.fI.orida.com as explained above.
July 28, 2006
Page 2
Paragraph B appears to include the purchase of prior [service in the military]; however, on page 38, at -/
the very bottom of that section, under paragraph 4, there is a statement added which says, "This .
paragraph does not apply to military service." What is the intent oftbis sentence?
Page 15, Section 18-167, "Powers of the Board of Trustees," paragraph c, appears to expand the
Board's inves1ment parameters from the statutory 50% to 65% for common or capital stock, but it
restricts such inves1ments to d % of the outstanding common or capital stock of that company. This
provision should be amended to comply with s. 185.06(1)(b)4b, which provideS that the aggregate of ~
such inves1ment in anyone issuing company shall not exceed .2:% of the outstanding common or
capital stock of that company. The investment parameters may be liberalized (with the exception of
the 10% foreign restriction), but may not be re~tricted bel.ow the statutory parameters. A similar
provision is found above this lat:J.guage in paragraph (5), however, it appears to apply to obligations of
municipal authority...or it may be a typo that occurred as this section was cut and pasted. At any rate,
you may wish to review this whole section.
Page 26, paragraph E, "Separation from Service," number 3, provides that effective October 1, 2002,
if a member who has been in the service of the City for at least 5 years elects to leave his accrued
contributions in the fund, such police officer upon attaining what would have been bis nonnal
retirement had he not terminated employment, may receive bis accrued normal retirement benefit. \/
(Ordinance No. 02-063). By the term "accrued normal retirement benefit" does this mean he will
receive a monthly retirement benefit based on the normal or optional form selected by the member?
H....9w i1np.~ th;~ -JJIovision work in conjunction with Section 18-168. "Nnnnal Retirement," ~hich
provides that a member shall become eligible for a retirement benefit after 20 years of service, upon
reaching age ,5 willi 10 years ot service, or age 50 with 15 years of service? -
Please review and provide an explanation and/or a copy of the proposed ordinance making the
necessary changes.
ThaDk you for your cooperation and assistance in this matter.
Sincerely,
(9~~J:,~
Patricia F. Shoemaker
Benefits A.dministrator
Municipal Police Officers' and
Firefighters' Retirement Funds
pfs
cc: Gary Chapman, Chairman
Toby Athol, Secretary
Barbara LaDue, Pension Administrator
J. Stephen Palmquist, Plan Actuary
Charles Slavin, Actuary, Division of Retirement
'V
7'"" SEGAL
THE SEGAL COMPANY
2018 Powers Ferry Road. Suite 850 Atlanta, GA 30339-5003
T 678.306.3100 F 678.306.3190 www.segalco.com
August 15, 2007
Mr. Bill Mummert
Director of Financial Services
City of Boynton Beach
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425-0310
Re: Review of Proposed Police Officer Pension Plan Amendment which addresses
changes outlined in the letter from the State dated July 28, 2006
Dear Bill:
The following summarizes our review of the above proposed changes.
Proposed changes:
In the above noted letter, Patricia Shoemaker outlines certain plan provisions that require
modification to bring the Plan into compliance with particular items of Chapter 185. These items
include adjustment to certain investment parameters, details on rules associated with service buy
backs and the benefit provided a terminated vested employee at retirement.
Impact on plan funding:
These changes are administrative in nature and are not anticipated to affect plan funding.
Projection of required contributions:
The proposed changes are not anticipated to affect required plan contributions.
Please feel free to contact me at 678-306-3119 to discuss any of the above items.
Sincerely,
~;:2/
Leon F. (Rocky) Joyner, Jr.
Vice President and Actuary
5107552v1/07011.002
Benefits, Compensation and HR Consulting ATLANTA BOSTON CALGARY CHICAGO CLEVELAND DENVER HARTFORD HOUSTON LOS ANGELES
MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PHOENIX PRINCETON RALEIGH SAN FRANCISCO TORONTO WASHINGTON. D.C.
,~i()
/:_..,~. Multinational Group of Actuaries and Consultants BARCELONA BRUSSELS DUBLIN GENEVA HAMBURG JOHANNESBURG lONDON MELBOURNE
A :r.. C MEXICO CITY OSLO PARIS
GRS Gabriel Roeder Smith & Company 301 East Las Olas Blvd. 954.527.1616 phone
Consultants & Actuaries Suite 200 954.525.0083 fax
Ft. Lauderdale, FL 33301-2254 www.gubrielroeder.com
-
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BonniS.Jensen, Esq.
Hanson, Perry & Jensen, P.A.
400 Executive Center Drive, Suite 207
WestPalm Beach, Florida 33401-2922
Re: Boynton Beach Police Officers Pension Fund
Dear Bonni:
We have reviewed the draft of the amendment that addresses changes outlined in the
letter by Trish Shoemaker dated July 28, 2006. It is our opinion that the proposed
changes included in the document will have no actuarial impact on the Fund.
We welcome your questions and comments.
Sincerely yours,
~~~
J. Stephen Palmquist
JSP/rb
cc: Barbara LaDue
"
XII. - LEGAL
ITEM E..
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Office
D August 21, 2007 August 6, 2007 (Noon.) D October 16, 2007 October I, 2007 (Noon
D September 4, 2007 August 20,2007 (Noon) D November 7, 2007 October IS, 2007 (Noon)
~ September 18, 2007 September 3, 2007 (Noon) D November 20, 2007 November 5, 2007 (Noon) :-)
c::> :-)-1
D D December 4, 2007 -.J =i-<
October 2, 2007 September] 7,2007 (Noon) November 19, 2007 ~) -<0
C .:-") .."
(i")
N ~-CD
;"''10
D Announcements/Presentations D City Manager's Report \,C ;::0 -<
~z
D D -0 '--I
NATURE OF Administrative New Business :::I: U>o
AGENDA ITEM ~ 0;:::
D Consent Agenda Legal - ..,.,
.. "Tl'cc
D D t.) -f'T1
Code Compliance & Legal Settlements Unfinished Business (")J>
0 f'T1(")
D Public Hearing D ::r::
RECOMMENDATION: Approval of proposed settlement of attorney's fees and costs for TJ. Cunningham counsel
for Blanche Girtman (Parcel No. 105) and appraisal fees for John Hagan Associates, Inc.
EXPLANATION: The City Commission authorized dismissal of the Heart of Boynton Eminent Domain
suits following the May 11, 2006 change of law which precludes involuntary acquisitions
for redevelopment. Pursuant to Chapter 73, Fla. Stat. the City is required to pay
attorney's fees, costs and appraisal fees. The Defendants requested $14,746.25. The City
Attorney has negotiated a settlement of $11,979.00 for attorney's fees and costs. The
details of the settlement are set forth in the attached Joint Stipulation for Entry of Agreed
Order.
PROGRAM IMP ACT: N/A
FISCAL IMP ACT: $11,979.00 (AcctNo. 001-5001-590-49-17)
ALTERNATIVES: None
" ~
_.~ /':;#1ttS,
Department Head's Signature City ager's Signaffire
Assistant to City Manager 0t4v
City Attorney
Department Name City Attorney / Finance
H:\2006\060141 - Ghali\Agenda Item Request Aug 212007 to Dec 4 2007 (2).doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
IN THE CIRCUIT COURT OF THE 15TH
JUDICIAL CIRCUIT, IN AND FOR PALM
BEACH COUNTY, FLORIDA
CITY OF BOYNTON BEACH,
a Florida municipal corporation, CASE NO. 502006 CA 002933 XXXX MB AO
Petitioner, (Parcels 105)
vs.
MARW AN GHALI, SUHAIR GALl,
BLANCHE H. GIRTMAN, et aI.,
Respondents.
/
AGREED ORDER GRANTING RESPONDENT, BLANCHE H. GIRTMAN
("GIRTMAN"), ATTORNEYS' FEES AND COSTS
THIS CAUSE came before this Court pursuant to the stipulation of the parties. The
Court having considered the stipulation and being otherwise duly advised in the premises, it is
accordingly,
ORDERED AND ADJUDGED as follows:
1. Respondent, GIRTMAN, is entitled to attorneys' fees of $8,500.00 and appraisal
fees for John Hagan Associates, Inc. of $3,479.00.
2. Petitioner shall pay to TJ. Cunningham, Sr., Esquire, the sum of $11,979.00,
within thirty (30) days of entry of this Order.
DONE AND ORDERED, in West Palm Beach, Palm Beach County, Florida, this ~~__
day of ,2007.
CIRCUIT COURT
Copies furnished:
Kerry L. Ezrol, Esquire, Goren, Cherof, Doody & Ezrol, P.A., 3099 E. Commercial Blvd., Fort
Lauderdale, Florida 33308
T.J. Cunningham, Sr., Esquire, Cunningham & Cunningham, P.A., 1897 Palm Beach Lakes
Boulevard, Cross Roads Building, Suite 201, West Palm Beach, FL 33409
C"\Documents and Settings\ferraral\Local Settings\Temporary Illtemet Files\OLK 1 F\agreed order (granting girtman attys fees costs I.doc
IN THE CIRCUIT COURT OF THE 15TH
JUDICIAL CIRCUIT, IN AND FOR PALM
BEACH COUNTY, FLORIDA
CITY OF BOYNTON BEACH,
a Florida municipal corporation, CASE NO. 50 2006 CA 002933 XXXX MB AO
Petitioner, (Parcels 105)
vs.
MARW AN GHALI, SUHAIR GALl,
BLANCHE H. GIRTMAN, JAMES L.
KING, W A YDE L. KING, LEROY KING,
DOLLIE ROBINSON, and JOHN K.
CLARK, TAX COLLECTOR,
Palm Beach County,
Respondents.
/
JOINT STIPULATION FOR ENTRY OF AN AGREED ORDER
GRANTING RESPONDENT, BLANCHE H. GIRTMAN
ATTORNEYS' FEES AND COSTS
Petitioner and Respondent, BLANCHE H. GIRTMAN, by and through their undersigned
counsel, hereby stipulate and agree to entry of an Agreed Order Granting Respondent's,
BLANCHE H. GIRTMAN, Attorneys' Fees and Costs, a copy of which is attached hereto as
Exhibit "A."
Kerry L. Ezrol, Esquire TJ. Cunningham, Sf., Esquire
Florida Bar No.615900 Florida Bar No. 0017241
Goren, Cherof, Doody & Ezrol, P.A. Cunningham & Cunningham, P.A.
Attorneys for City of Boynton Beach Counsel for Respondent, Blanche H. Girtman
3099 East Commercial Boulevard Cross Roads Building
Suite 200 Suite 201
Fort Lauderdale, FL 33308 1897 Palm Beach Lakes Boulevard
Telephone: (954) 771-4500 West Palm Beach, FL 33409
Facsimile: (954) 771-4923 Telephone: (561) 683-2900
Facsimile: (561) 683-2130
C:\Documents and Setlings\ferraral\Local Setlings\Temporary Internet Files\OLKl F\Jt Stip (Girtman).doc