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Minutes 08-27-07 MINUTES OF THE RECREATION AND PARKS BOARD ADVISORY BOARD MEETING HELD AT THE CIVIC CENTER ON AUGUST 27, 2007 AT 6:30 P.M. BOYNTON BEACH, FLORIDA PRESENT: Betty Pierce -Roe, Chair Jody Rivers, Parks Superintendent John Allard Bill Orlove Janelle Sloan ABSENT: David Barie Kurt Godfrey Patti Hammer John McVey, Alternate I. CALL TO ORDER Chair Pierce -Roe called the meeting to order at 6:40 p.m. II. ATTENDANCE Chair Pierce -Roe called the roll. III. APPROVAL OF MINUTES FROM: July 23, 2007 The following changes to the minutes were requested: • Page two, fourth paragraph, third line should read, "the City waived waved the fee. ." • Page three, second paragraph, fifth line should be changed from, "yeuth All could be served through a contractual agreement ..." On the last sentence, same paragraph, ". . . make do due. . . ." • Page four, second paragraph, fifth sentence "the mangFeves meadows coalesced the communities) • Page six, last paragraph, "Ms. Sloane seconded ..." 1 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida August 27, 2007 Motion Mr. Orlove moved to approve the minutes as amended. Mr. Allard seconded the motion that unanimously passed. IV. UNFINISHED BUSINESS A. CIP Update Ms. Rivers announced the CIP budget hearing was going to be held at the first regular City Commission meeting in September. She reviewed progress for the following projects: • Intracoastal Park — moving ahead of schedule, reviewing the punch list; • Wilson Park — moving ahead of schedule, being painted; • Jaycee Park — construction contract should be awarded in September; • Jaycee Park boardwalk — moving forward; • Boat Club Park renovation — moving forward; • Oceanfront Park placement of boardwalk — moving forward. Mr. Orlove asked if Intracoastal Park would be open on Saturdays. It was Ms. Rivers' understanding that the park may be open for recreation business, such as registration, but not necessarily for recreation activities. She announced she would research the issue further and report back. Additionally she would advise if the hours of operation would be the same as City Hall in the Mall, which was closing. Ms. Rivers informed the board the Recreation and Parks Department would move forward with an RFQ in October for the Meadows Park properties discussed at the last meeting. Mr. Orlove recalled that property was previously discussed and inquired although Mr. Katz made the representation the park was what the community residents wanted, whether they would still hold public meetings. Ms. Rivers explained they would obtain the landscape architect and advertise public meetings, targeting the surrounding neighborhoods. They conduct a process called a Nominal Group Process, which involves all attendees. They take the ideas gleaned from the meeting and put together a plan. Mr. Orlove questioned with all that was in the area already, whether there was a park needed there. Ms. Rivers explained the funds for the park design were available this year and the construction funds would be available next year. The park acreage was already in the inventory. She noted there may be quadrants of the community that have a more urgent need than that particular site, but the property was dedicated park property. 2 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida August 27, 2007 This would be a passive park. Mr. Orlove was concerned there may be a duplication of services. There was discussion the City may find out the residents want more than what was previously indicated. Ms. Rivers responded when the community meetings occurred, they would determine what would be there. A master plan had been developed, which projected when the various parks would be needed. V. NEW BUSINESS A. Congress Avenue Community Park and Boundless Playground — FRDAP Grant Ms. Rivers announced they were going to apply for a Florida Recreation Development Assistance Program (FRDAP) Grant to help with Phase I of Congress Avenue Community Park. The grant would be a $200K grant with a $200K match. She explained receiving this approval would provide for additional points on the grant. The board unanimously was in support of the application. Motion Mr. Orlove moved to give the City's Recreation and Department, their endorsement on their seeking the FRDAP Grant for the Boundless Playground and Community Park on Congress Avenue. Ms. Sloan seconded the motion that unanimously passed. Mr. Orlove thought it was great the City Commission was pursuing a 501(c)3 foundation /corporation to assist finding new revenue sources for the City. He advised it could play a roll in this effort. Ms. Rivers reported they developed a list of individuals that could be used to solicit individuals to sit on the board and Ms. Charlotte Pelton, was working on that effort. She explained they were looking for a diverse board and hoped to have the list completed soon. The by -laws and application the for 501(c)3 was finished. Ms. Rivers reported this effort was not unusual. She pointed out the Library has the Friends of the Library, the Children's School House Museum had a supporting organization as did others. This foundation would be a bit different because it was not focused on a specific project. B. Naming of Southeast Neighborhood Park Ms. Rivers advised the City Commission approved the process to form a Naming Board to approve or disapprove the request to name Southeast Neighborhood Park after Betty Thomas. Mr. Orlove attended the meeting and forwarded information to Carisse 3 Meeting Minutes Recreation and Parks Advisory Board Boynton Beach, Florida August 27, 2007 LeJeune why the park should be named after Ms. Thomas. He thought the naming was a fitting way to acknowledge someone who made many contributions to the City. Ms. Thomas was a long -term Recreation and Parks Board member and educator who served as a historian to the board. Mr. Orlove offered to attend the next meeting, tentatively set for October, and publicly announced the contributions Ms. Thomas had made. He thought someone on the board should be involved in the process, especially if the building or item was related to Recreation and Parks. C. Monthly Report There were no questions on the monthly report. Mr. Orlove asked if there would be a soft opening of the Intracoastal Clubhouse in October and then dedication and ceremony later. Ms. Rivers responded that had not been decided. She was aware there would be a cocktail type evening event. The board would be invited to the event. D. Items for the City Managers Attention None. E. Civic Center Ms. Rivers announced a Civic Center tour would be given after the meeting. Chair Pierce -Roe distributed an article about water or interactive features. She explained the board at one time discussed having a type of water feature at Intracoastal Park. She thought it would be nice to have something associated with water there. Ms. Rivers explained the matter boiled down to parking and they are out of parking there. She explained the Land Development Regulations were very strict about parking requirements, and if a water feature were added, the park would become a destination facility and would draw a larger attendance, increasing the parking demand. It was noted there was overflow parking west of the area and those parking accommodations counted in the parking calculations. Boundless Playground would have a splash facility. V. NEXT MEETING: 6:30 p.m., September 24, 2007 at the Senior Center The board discussed where to meet next month. Chair Pierce -Roe liked meeting at the different facilities. Ms. Rivers gave a brief history and highlighted the facility was built in 1960, and opened in 1962, as the first recreation facility in the City. The department 4 Meeting Minutes Recreation and Parks Advisory Board Boynt B Fl August 27, 2007 managed the program and the building has 12 rooms. The struetuFe was the enly faeilit t ��s. There was a stage and an auditorium. Present day use of the facility included several programs for adults, seniors and kids, such as piano, bridge, choral and dance lessons. The building also served as an outpost for FEMA for nine months after hurricanes Jean and Francis hit. There had been talk about possibly replacing this building with a larger one. Ms. Rivers reported that option was on a back burner. The Town Center Square plan called for demolishing the building and a two story civic center built on the property with other amenities. Currently, there was no funding anticipated over the next five years, so the replacement was not anticipated to occur. Ms. Sloan asked for an update on the elections. Ms. Rivers explained the election will occur the first Tuesday in November and three new commissioners would be elected. The outgoing candidates were Commissioners McCray, McKoy and former Vice Mayor Ensler's district. The board decided to meet at Intracoastal Park in November. If they met in September they would meet at the Art Center. October's meeting location was undecided. There would be no meeting in December and in January they would meet at the new Sims Center. Ms. Rivers advised Code Enforcement would utilize the Madsen Center and two new centers would be opening. Mr. Orlove asked if a decision had been reached on better surface material for the beach and boardwalks. Ms. Rivers responded the architect would make the decision on what materials to use. VI. ADJOURNMENT There being no further business before the board, the meeting properly adjourned at 7:19 p.m. 0 - , Catherine Che - Guberman Recording Secretary 091007 5