Agenda 11-14-07
If any person decides to appeal any decision made by the Board with respect to any matter considered at this meeting, he or she will
need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the appeal is to be based.
REVISED
CRA Board Meeting
Wednesday, November 14,2007
City Commission Chambers
6:30 P.M.
I. Call to Order - Chairman Jerry Taylor
II. Pledge to the Flag and Invocation
III. Roll Call
IV. Agenda Approval
A. Additions, Deletions, Corrections to the Agenda
B. Adoption of Agenda
V. Consent Agenda:
A. Approval of the Minutes - CRA Board Meeting - October 9, 2007
B. Approval of the Period-Ended October 31,2007 Financial Report
C. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Sasha W gano
D. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Hector & Jennifer Lopez
E. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Wicler Pierre
F. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Shonae Trotman
G. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Kathleen Barbee
H. Heart of Boynton Work Program Update
I. Approval of Lobbying Contract with Smith & Ballard
J. Review ofCRA Board Direction for Ocean Breeze RFP (Info. Only)
K. Review of Florida Redevelopment Conference Case Study for the Boynton
Beach CRA Innovatively Addressing Affordable Housing Needs (Info.
Only)
L. Approval of Burkhardt Construction, Inc. Work Order No.2 in the Amount
of $11 ,670 to Remove Efflorescence and Seal Pavers at Boynton Beach
Blvd. Extension and the Promenade
M. Approval of Hedrick Brothers Construction, Inc. Work Order No. 001.0 in
the Amount not to exceed of $140,000 to Complete the Housing
Rehabilitation of Seven Homes Approved Under the Residential
Improvement Grant Program.
N. Approval of a Sidewalk Cafe Permit for Eye of the Storm Located at
531 E. Ocean Avenue
o. Boynton Beach CRA and Trolley Website Updates (Info. Only)
P. "Holiday Extravaganza" Parade, Tree Lighting and Concert - December 1,
2007 (Info. Only)
Public Comments: (Note: comments are limited to 3 minutes in duration)
VI. Public Hearing:
Old Business:
New Business:
A. Tuscan Villas
Site Plan Time Extension
1. PROJECT: Tuscan Villas (SPTE 07-011)
AGENT: Wendy Tuma, RLA, ASLA, Urban Design Studio
OWNER: Tuscan Villas at Boynton Beach, LLC
LOCATION: East side of Federal Highway, approximately 1,100
feet north of Gulfstream Boulevard
DESCRIPTION: Request for a one (1) year site plan time extension of
the site plan (NWSP 06-002) approved on April 18,
2006, from October 18, 2007 to October 18, 2008, for
22 townhouse-style condominium units on 1.341 acre
zoned IPUD.
B. Arches
Site Plan Time Extension
1. PROJECT:
Arches (SPTE 07-012)
AGENT:
William Bloom, Holland & Knight
OWNER:
Boynton Ventures I, LLC
LOCATION:
Southwest comer of Ocean Avenue and Federal
Highway
DESCRIPTION: Request for a second one (1) year site plan time
extension of a site plan (MSPM 05-008) and height
exception (HTEX 05-006) approved on September 6,
2005, from September 6, 2007 to September 6, 2008,
for a mixed-use project consisting of 40,596 square
feet of retail space and 378 condominium units on
4.688 acres zoned Mixed Use High.
C. Land Development Regulation Rewrite _
Group 4
Code Review
1. PROJECT: Land Development Regulations (LDR) Rewrite _
Group 4 (CDRV 07-004)
AGENT: City-initiated
DESCRIPTION: A portion of Group 4 deliverable, pursuant to the LDR
Rewrite Work Schedule, which includes: Article
I.Environmental Protection Standards and Article II.
Landscape Design and Buffering Standards.
These proposed sections will ultimately replace and
enhance portions of the current LDR Part III, Chapter
2 (Zoning), Sections 5 through 7, 8.5, and 11; Chapter
4 (Site Plan Review), Section 8; Chapter 6 (Required
Improvements), Article III; all of Chapter 7.5; Chapter
8 (Excavation and Fill Regulations), Articles I through
VI; and Chapter 9 (Community Design Plan), Sections
10 and 11.
VII. Pulled Consent Agenda Items
VIII. Old Business:
A. Review of 2006 Adopted Downtown Parking Plan
B. Request by Innovative Printing, Inc. for Exception to Commercial Fa9ade
Grant Program Rule
C. Consideration of Work Order #2 in the Amount of $224,000 to Kimley-
Horn to Design Master Streets cape Plans for Federal Highway
Corridor
D. Consideration of Releasing Delray-Boynton Academy from CRA Mortgage
and Note
E. Consideration of Acting Upon Recommendations from Independent
Auditor Regarding Financial Procedures
IX. New Business
A. Consideration of Budget Rollover Recommendations:
1. MLK Building Purchase
2. Molly's Trolley's
3. 4th and 5th Avenue Land Acquisition
4. Youth Violence Prevention Program
5. Bond Debt Repayment
6. Wi-Fi Equipment
7. Dumpster Art
8. Green Market
B. Consideration of Executive Director Evaluation
X. Comments by Staff
XI. Comments by Executive Director
XII. Comments by CRA Board Attorney
XIII. Comments by CRA Board
XIV. Adjournment
v. CONSENT AGENDA:
A. Approval of the Minutes:
CRA Board Meeting - October 9, 2007
MINUTES OF THE COMMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING
HELD ON TUESDAY, OCTOBER 9, 2007 AT 6:30 P.M.
CITY COMMISSION CHAMBERS, BOYNTON BEACtt, FLORIDA
Present:
Jerry Taylor, Chair
Jose Rodriguez! Vice Chair
Mack McCray
Carl McKoy
Ron Weiland
Lisa Bright, CRA Executive Director
D.J. Doody, CRA Board Counsel
I. Call to Order
Chair Taylor called the meeting to order at 6:30 p.m.
II. Pledge to the Flag and Invocation
Mr. McKoy gave the Invocation and led the Pledge of Allegiance to the Flag.
III. Roll Call
The above members were noted as present.
IV. Agenda Approval
A. Additions! Deletions! Corrections to the Agenda
None.
B. Adoption of Agenda
Motion
Mr. McCray moved to approve the agenda. Mr. Weiland seconded the motion that
unanimously passed.
v. Consent Agenda:
A. Approval of the Minutes - CRA Board Meeting - September 11, 2007
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Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
B. Approval of the Period-Ended September 30, 2007 Financial Report
C. Approval of a Commercial Fac;ade Grant to Kim Kelly - 531 E. Ocean
Avenue not exceed $15,000
D. Approval of a Commercial Fac;ade Grant to Lisa Hargrove - 810 N. Federal
Highway not to exceed $15,000
E. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Will Twigg
F. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Dawn Osowsky
G. Report on CRA Property Acquisitions for FY 2006 - 2007 (Info. Only)
H. Boynton Beach CRA and Trolley Website Updates (Info. Only)
Vice Chair Rodriguez pulled items B, C and D.
Motion
Mr. McCray moved to approve the Consent Agenda less the items pulled. Mr. McKoy
seconded the motion that unanimously passed.
A. Public Comments: (Note: comments are limited to 3 minutes in duration)
Chair Taylor opened the public hearing.
Buck Buchanan, 807 Ocean Inlet Drive, and Vice President of INCA (Inlet Cove
Association)/ spoke on behalf of INCA and read a letter. A copy of the letter is attached
to the original minutes in the City Clerk's office. The letter pertained to Federal
Highway and how important it was to improve the highway. The letter requested the
CRA staff, City staff and other agencies associated with beautification and minimizing
infrastructure and utility impacts along the corridor, meet to develop a preliminary plan
to attract business.
Mr. Buchanan reported he supports the project and INCA liked the neighborhood
improvements, but because the corridor would generate TIF, it should be the first
priority. He recognized the infrastructure and cost factors involved and felt a City was
defined by its downtown. The letter explained there were opportunities to help mitigate
costs involved in trye undertaking.
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Mr. Buchanan discussed North Federal Highway, which he defined as ugly. He
referenced Murano Bay was unattractive because of the area across the street.
Seacrest Boulevard could use improvement and he thought a four lane roadway
bisecting the residential neighborhoods would benefit from a more attractive approach.
If the County were a participant, it would help. He requested staff be directed to
investigate the issue.
Vice Chair Rodriguez agreed with Mr. Buchanan. He inquired on the status of the study
just approved recently for $25K. Ms Bright responded the study was just beginning.
Ms. Brooks clarified the contract with Kimley Horn was not yet executed and another
scope or services, or work order, could be added.
Vice Chair Rodriguez thought Federal Highway and Seacrest could be addressed. The
Federal Highway Plan update was adopted and dealt with the private sector
development and not the roadway. Ms. Brooks reiterated they could approach Kimley-
Horn for a quote for a portion, or all of the corridor in the CRA District.
Ms. Bright's understanding of the issue was INCA wanted the utility lines underground.
Those types of issues are addressed when development occurs. Additionally, she did
not see how TIF was generated from a beautification. Mr. Buchanan explained the
government improved Gateway which encouraged development. The same would occur
along Federal Highway and generate TIF.
Mr. Weiland would rather see Federal Highway improved as opposed to Seacrest. The
endeavor was already costly. Mr. Buchanan suggested just doing the basics. Utilities
would only need to be done once. He referenced the development north of Boynton
Beach Boulevard.
Vice Chair Rodriguez recommended obtaining a quote from Kimley-Horn for a
streetscape design and bring it back.
Ms. Brooks explained the scope of work was not for underground utilities on Seacrest;
Seacrest was a County road not a City road. There were limitations, design-wise what
could be done. They were currently at the design stage. They would need to obtain
cost and the board would need to determine if they want it or what phases to
implement them. Underground utilities required tearing up of sidewalk and other
demolitions. It would be a major undertaking.
Chair Taylor explained Gateway was paid for by the County. In reference with the
Federal Highway north end, the west side was landscaped by the City to a certain
extent. The east side needed improvement and he thought the private sector would
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
assume that cost. There was a brief discussion what occurs first! the redevelopment or
the private sector.
Ms. Brooks pointed out the Federal Highway Redevelopment Plan calls for a mixed use
development at the core and further north was special high density, town home type
multi-family development. Right now, what was there was not economically,
commercially or residentially viable. There was much interest in redevelopment for the
area due to the proximity to the water. The area was still prime real estate and would
develop. The builders could determine, however, how it would look when it was done.
Chair Taylor was not opposed to having a study to determine what it would look like.
He noted burying power lines costs millions of dollars. Ms. Brooks explained the price
would dictate the segment that would be serviced. Ms. Brooks would provide further
information for the November meeting.
Gertrude Sullivan asked what was happening with the gas company on 6th Avenue
and Federal Highway. She reported the property! which was the AmeriGas site, was an
eyesore. She also requested when something was planned! the neighborhood have
input and be part of the planning.
Ms. Bright explained the board will only be selecting the firm to begin negotiations. The
Ms. Sullivan requested the Heart of Boynton be included in the process beforehand and
not after the fact.
Victor Nolfus, advised he was a candidate for District II. Mr. McCray requested Mr.
Norfus' candidacy announcement be stricken from the record. It was explained political
announcements were not permitted at the meeting. Victor Norfus, 261 North Palm
Drive, recalled on July 10th, he had inquired about the training the CRA Board had as far
as redevelopment. He explained at that time Chair Taylor and Mr. McCray announced
they had training. Mr. McCray explained that was an error and he requested if anyone
had training as far as community redevelopment training, to disclose the experience.
Chair Taylor explained throughout the year there are seminars board members can go
to for additional training. The staff attends those and the board members are eligible
to attend them as well. Mr. Norfus explained he wanted that clarified because he was
corrected when he was not incorrect.
Mr. Norfus spoke about City Hall being situated within the CRA area, and whose
purview the properties were under. He explained a comment was made the land was
prime real estate for a developer. He requested the board's feedback on whose
jurisdiction City Hall was under and if there were any plans to sell to a developer.
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Chair Taylor explained City Hall falls within the CRA area and plans' were not discussed.
He explained it was common knowledge, the City had outgrown City hall and there was
open discussion but no formal discussion.
Will Twigg, thanked the board for their approval of Item E, a program which enabled
him to purchase a home. He expressed his gratitude and explained as a member of the
National Guard and a deputy, it meant a lot to him to purchase a home in a nice
community .
Dawn Osowsky, also thanked the board for their approval of Item F! which allowed
her to purchase a home. She was excited to be part of the community.
Mayor Taylor closed the public hearing.
Mr. Weiland announced he had a question on item G of the Consent Agenda.
Motion
Mr. Weiland moved to pull Item G from the Consent Agenda for information only. Mr.
McCray seconded the motion that unanimously passed. The item was heard later in the
meeting under pulled Consent Agenda Items.
VI. Public Hearing:
Old Business:
None.
New Business:
A. National Transmission, Inc.
Land Use Plan Amendment/Rezoning
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
National Transmissions, Inc. (LUAR 07-004)
carl A. Cascio, P.A.
Michael and Julia C. Dechantz
502 NE 3rd Street
Request to amend the Comprehensive Plan Future
Land Use Map from General Commercial (GC) to
Industrial (I); and Request to rezone from C-4
General Commercial District to M-l Industrial District.
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Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
Chair Taylor read the request.
Gabriel Weubben, Planner, presented the request and reviewed the item. The
request was to rezone the property from General Commercial (GC) to Industrial (I) and
rezone from C-4 General Commercial to M-1 Industrial. The request was consistent
with the Comprehensive Plan. There is a shortage of industrial land in the City. The
Heart of Boynton Plan, adopted December 4,2001 has a land use map which shows the
subject property fulfills the plan. There were no negative impacts on existing
infrastructure or on traffic. Staff recommended approval of the request subject to all
conditions of approval. The request was compatible with the adjacent land use
designations to the east and exiting uses in the area surrounding the property.
Carl Cascio, counsel for the applicant, Mr. Dechantz, was available to answer
questions.
Ms. Sullivan wanted to ensure the project did not move any further into the
neighborhood. The applicant was operating an Automotive Repair Center.
Sergio Casaine, asked what does National Transmission did. Mr. Dechantz responded
it was an automotive repair center. Mr. Casaine explained he was trying to make a
distinction between industrial and light industrial.
Motion
Mr. McCray moved to approve. Mr. McKoy seconded the motion that unanimously
passed.
VII. Pulled Consent Agenda Items
B. Approval of the Period-Ended September 30, 2007 Financial Report
Susan Harris, Finance Director, reviewed the item showing the revenues for the year
minus the expenses. She advised there would be rollover funds and explained there
would be an adjustment made because they would record a liability for pOSSible TIF
refunds that might be incurred because the tax rolls were still not certified. The roll over
funds would be less than $8M, and they were not yet allocated. The plan was to put
those rollover funds in contingency. The CRA staff was in the process of determining
what to do with those monies. While they had some ideas, no formal plan was
presented to the board yet. One idea under consideration was an expansion of the
trolley. The money was there but not yet audited. Pre-audit adjustments would be
occurring in October and an audit in November. The funds did, however, need to be
allocated to projects needing to be completed within three years.
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Motion
Vice Chair Rodriguez moved to approve. Mr. McCray seconded the motion that unanimously
passed.
C. Approval of a Commercial Fac;ade Grant to Kim Kelly - 531 E. Ocean
Avenue not exceed $15,000.
Vice Chair Rodriguez requested clarification whether these types of grants were given to
tenants and not owners of buildings.
Mike Simon, Development Manager, responded they could be awarded to a tenant,
but only with the approval of the owner. In this instance there were two applicants
because the owner needed to give approval for the tenant to apply.
Attorney Doody explained the CRA could have consent and approval incorporated into
the application. The approval could be handled in a way similar to an easement. The
applicant would then be the actual recipient of the funds and the individual entity
required to make the improvement.
Mr. Weiland had a question about the sidewalk cafe and thought removable bollards
should be installed. Additionally if they were allowed to use the patio and sidewalk,
some type of agreement should be made that the tables would not block the sidewalk
and allow for proper pedestrian access. Lastly, he thought the maintenance of the
sidewalk should be incorporated.
Ms. Brooks explained the sidewalk access was mandated by the Code under Sidewalk
Cafe. The maintenance could be added, if no present provisions exist to wash the
sidewalk every few months. There was a short discussion about bollards. Ms. Brooks
noted there was off street parking there. Mr. Weiland was concerned about safety.
Ms. Bright reported the City Manager was not fond of the bollards and suggested she
look into the matter further and revisit the matter next month.
Chair Taylor commented requiring bollards could be opening a Pandora's box. There
were other locations that have sidewalk cafes, but he did understand the safety aspect.
Mr. McCray asked who would be responsible if an accident occurred. Attorney Doody
responded that was usually determined on a case by case basis, but generally! it was
the vehicle operator. Mr. Simon explained it would be easy to add an addendum to the
agreement. The larger issue, however, is would it be governed through the City
Business Tax Receipt and be incorporated as a requirement. The reimbursement
requires proof of payment.
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Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
Motion
Mr. McCray moved to approve. Mr. Weiland seconded the motion that unanimously
passed.
D. Approval of a Commercial Fac;ade Grant to Lisa Hargrove - 810 N. Federal
Highway not to exceed $15,000.
Vice Chair Rodriguez asked if the item was another owner tenant application. This
application was for the owner.
Motion
Vice Chair Rodriguez moved to approve. Mr. McCray seconded the motion that
Unanimously passed.
G. Report on CRA Property Acquisitions for FY 2006 - 2007 (Info. Only)
Mr. Weiland had questions and requested more information be included when the items
were presented. Ms. Harris explained the properties were identified by the former
property owner. In the future, she would include a larger comment section and the
acquisition plan.
VIII. Old Business
None.
IX. New Business
A. Ocean Breeze RFP
Ms. Brooks outlined they received three responses to the Request for Proposals. Two
respondents met the criteria threshold; they were the American Realty and Carlise
Realty Groups. Ms. Brooks explained both groups would have 10 to 15 minutes to
make their presentation and questions would be heard at the end. Additionally, the
community participated in the process and the proposals were ranked. The scores were
aggregated; 74 points went to American Realty and 63 points went to the Carlisle
Group.
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
(Mr. Weiland left dais at 7:22 p.m,)
The prior board selected the participants to rank and shortlist the proposals. Vice Chair
Rodriguez explained the board added a person without their consent. It was clarified
with the original selection committee, one person dropped off and was replaced.
Another person dropped off and never turned in the score sheet. The direction of the
board regarding the individual who didn't drop off the score sheet was the CRA would
make a recommendation for a replacement. The participants were: Mr. McCray, Buck
Buchanan, INCA; Terrence Carera, HOB; Devlin Coughlin, Chamber of Commerce; and
Peter Wallace, ITS.
(Mr. Weiland returned and Vice Chair Rodriguez left at 7:25 p.m.)
I. Presentations by Respondents
Jim Dyal/ Vice President American Realty, 2602 Merida Lane, Tampa thanked all for the
opportunity to respond to the RFP and to introduce the development team. The firm
has two principals, and constructed 29 affordable developments with 5,700 units, plus
projects they developed in Georgia and Texas/ as well as for student housing.
(Vice Chair Rodriguez returned at 7:26 p.m.)
The developments served families that meet the criteria for affordable housing and use
Low Income Housing Tax Credit Loans, S.A.I.L. and S.H.I.P. The PL Development
Group was Pascal Levy, which was a Palm Beach County firm, knowledgeable in SAIL
housing.
Mr. Dyal announced they reviewed the HOB plan and met with Northwood Renaissance
and the Boynton Beach CDC who agreed to join the development team at a meeting
that took place last Wednesday. They could provide the outreach. The idea was they
wanted to bring in the development team to then hold the meetings with the
community. Ms. Sullivan was not aware of the meeting.
Mr. Weiland spoke about outreach and asked what if the CDC's could not provide
enough outreach to address all their concerns and needs. Mr. Dyal explained their job
was to ascertain what the community wanted and what they could do. Mr. Dyal
explained they have to build units that were wanted and could sell. The plan must be a
feasible plan. He wanted a harmonious project. They don't want to build a high density
project next to single-family homes. They wanted them to be compatible with
surrounding property and land uses.
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Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
Mr. Dyal explained the Northwood Renaissance and Boynton Beach CDC would also
help with financing. The project needed to have the right financial layering and
residents to be successful. LISC (Local Initiative Support Coalition) would also provide
financing for the project.
Community Development Corporations prequalify buyers. The plan was for part rental
and part home ownership. It was recognized not everyone was able to be a
homeowner. The rentals would be on one side of the property and home ownership on
the other. The rental could be an incubator and stepping stone to home ownership. The
goal was to serve as wide a spectrum of families as possible and to facilitate
homeownership via the rental program. Mr. Dyal reviewed the plan. The town home
portion had 56 units with green space and parking.
Some of the services that would be offered were a tenant program, credit counseling,
health care on site, tenant activities, computer labs, literacy and job training.
The project would be financed via a first mortgage amount of $2/280,000, tax credits in
the amount of $18,474,000 and deferred developers fee of $82,000. The construction
costs were anticipated to be $1,972,000 for the land and with $13,020,000 for hard
costs and $5,844,000 in soft costs. There would be 56 townhome units in total. There
would be 28 each of two and three bedroom units. The sales price for a two bedroom
would be $195K and the three bedroom would be $225K. The net profit from
townhomes would be 1,346,820.
Mr. Dyal spoke about Community Housing Workforce Innovation Pilot Program
(CWHIP). The application cycle opens in January and funding awards were announced
in March. If they applied to CWHIP and were funded they could get moving with home
ownership quickly. They could also layer that funding with LISe and SHIP. If CWHIP
was not available they would look to use HOME, SHOP and SHIP.
If funded, construction could start in 2009 with residents inhabiting the dwellings at the
end of 2009, at best case scenario for the rentals. The town homes, with CWHIP
subsidies, could be constructed within the year 2009.
Mr. McCray inquired how much funding could be sought. Mr. Dyal explained they could
apply for everything, and do so all at once. Additionally, this was a family development
that could also accommodate seniors. The units were not designed the same way as a
senior developmentl but the units would be handicapped accessible. The club house
would have a pool, clubhouse and tot lot, fitness center, computer lab, usually leasing
office also.
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
American Realty Development has been a corporate entity for '2.5 years and they
succeeded Windover Housing Developerl who had been in business for over 20 years.
Chair Taylor inquired if the CWHIP funds were not awarded, whether they had the
financial capability to complete the project. Mr. Dyal responded there were other
financing vehiclesl but they needed assistance to make it affordable to residents and
had to have the tax credit financing. They had a backup plan and, if unsuccessful on
the rental side, they were still fine on the home ownership side. Additionally, they
could alter the plan if needed to accommodate more rental or home ownership. Also,
in the RFP, their intention on the rental side was to develop and lease the development
to full occupancy, and then turn ownership over to the CDC and convey it as an asset
as sole general partner. They would the withdraw. Mr. Dyal explained doing so helped
them with capacity building and would allow local community development corporations
to develop their own properties for capacity on the non profit side.
They would negotiate a Memorandum of Understanding and they would receive equity
for participating. Some subsidies could be added. Their major role would be on the
home ownership side and for every unit they sold, they would be compensated. He has
not seen the MOU, but the basic concept was very fair.
Lloyd Boggio, CEO of Carlisle Development Group, announced their proposal was
different from the other proposals. He explained their proposal was an all rental
development with 148 units consisting of 116 two bedroom two bath and 32 three
bedroom two bath units. The financing was the same as that used by American Realty
Group and they would use the Low Income Housing Tax Credit, (UHTC). They would
not be doing any home ownership.
He announced he was a general partner of over 12K units in Florida, with 3K presently
under construction. They were proud of their ability to access that financing.
They would have no interest in the development if they could not get tax credit funding.
He explained affordable housing cannot be built with conventional housing and that
UHTC is used throughout the country. They were the first tax credit development in the
nation to provide housing for youth exiting the foster care system.
Mr. Boggio related they were the first developer to create multi-development
partnership with nationally recognized charitable organizations such as Camillus House
and YMCA. They were the first for profit developer of supportive services housing. They
were the first for-profit tax credit developer to successfully develop in the Florida Keys.
They were the only for-profit developer to build for the homeless and the first for tax
credits in the Florida Keys for the last fifteen years. They were working in 23 counties
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Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
in much of the State and were constructing three story wood frame houses and high
rises in Broward.
The Ocean Breeze site plan did not have on street parking. The units would be two
stories in the front and three stories in the back. They constructed 71 of these
developments starting in 1994. There would be a clubhouse, exercise and computer
rooms, a large playground and play and recreation areas. They would provide services
and make the units become equity residential properties. The proposal was only rental
units on both sides.
Mr. Weiland inquired about the timeframe was for funding. The applications would be
submitted in February and they would be notified in July if awarded and receive official
notice in September. They would break ground in the first quarter of 2009 and begin
leasing in late summer of 2009.
Mr. McKoy noted the company scored low in adherence to the HOB plan. Mr. Boggio
who unable to account for the score. The developer would manage the property with
an on-site office. The firm has 154 employees in their management firm. He explained
the units were conventionally financed. He personally signs the guarantee on the
mortgage to the state, and personal guarantees to those investing in the tax credits,
agreeing to stay affordable for the life of the agreement (50 years). They would
manage up until the point a non profit partner would take it over. Right now the tax
credits and obligations ran longer than 15 years.
Mr. Weiland was concerned with the project being all rental. He explained the City had
public housing operated by the government. Mr. Boggio explained this project was
privately owned and operated via a program created in 1986 to enlist private
developers to build affordable housing. The tax credits were then created and would go
to the developer who would build it, and own and operate it. He explained if they
charge the rents mandated and kept it affordable for the term, they would get the tax
credit.
(Mr. McCray left the dais at 8:230 p.rn.)
There was discussion on the HOB Plan wanting rental on one side and home ownership
on the other. Whether to disqualify the developer because they were not offering
home ownership was also discussed. Mr. Boggio explained the difference between
building different types of affordable housing. One ongoing project that closely
resembled this area was the Tall Man Pines project in Delray Beach. There was a single-
family aspect to the project with a non-profit partner handling that portion. The
property was situated on an 11 acre parcel with 200 rental units and 42 single-family
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Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
units. That project was currently under construction and would begin leasing early next
year. Of the 42 homes, four were affordable and 38 were market-rate units.
There were no other questions.
(Mr. McCray returned to the dais at 8:23 p.m.)
II. Recommendation by Selection Committee
III. Board Selection
Mr. Weiland noted that when it was agreed to go out for proposals, it was thought
there would be three responses. He thought they should move forward and make a
decision. He indicated he would love to see 100% home ownership and recognized
many apartments were going condo conversion. There was a lack of affordable rentals.
The second presenter did not adhere to the HOB Plan. He explained home ownership
must be in the proposal for people to invest in the community and have a vested
interest.
Mr. McCray commented the proposals did not call for all rental units and he was not in
favor of having another Boynton Terrace. He thought the first proposer did due
diligence.
Attorney Doody, advised there was a legal distinction between single-family ownership
and home ownership. He asked for clarification on what was being offered. American
Realty explained the home ownership portion were townhomes and were attached.
They were not single-family detached homes.
Chair Taylor did not feel all rental units were appropriate and requested American
Realty explain about the services they would provide.
(Vice Chair Rodriguez left the dais at 8:29 p.m.)
Mr. Dyal responded when a non-profit group is engaged, they provide job training,
similar to the welfare to work programs and others that would be of benefit to the
residents. When application for the tax credits is made, a list of services is prOVided to
them to select from. American Realty explained they do not manage the property. The
homeownership would be turned over to a community land trust and homeowners
association to manage.
(Mr. McKoy left the dais and Vice Chair Rodriguez returned to the dais at 8:31 p.m.)
13
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Representatives from the R.M. Lee CDC, the Neighborhood Renaissance and the
Boynton Beach Faith Based CDC were present.
Mr. Weiland had questions regarding the homeowner not owning the land and how a
problem under the foundation would be handled The homeowner and whatever
contractor guarantees they had on the home would ultimately be responsible. A
community land trust would be a vehicle that enters into a 99 year ground lease. The
non-profit owns the land and the homeowner would have the use of the land.
(Mr. McKoy returned to the dais at 8:33 p.m.)
The land trust owns the land and the homeowner owns the home and has the right to
the land. There is a minimal nominal fee paid to the land trust. With affordable
housing, there is a unique mechanism there. There is a fiduciary relationship with the
homeowner. Non-profits have a zero foreclosure rate. The land trust helps them to
provide continuous contact with the homeowner. There are benefits to having a
community land trust which provides additional support and training to make successful
homeowners. With a co-op you own a share, and everything owned in common. A
land trust model is straight forward.
National studies by the Lincoln Land Institute showed land trusts were very successful
with resale of units because they maintain their resale values. The Burlington Land
Trust has hundred of units, that over time resold and they graduate first time home
buyers to market rate homes and it keeps the housing ladder moving.
There would be two transactions which could occur simultaneously when purchasing a
unit associated with a land trust.
(Mr. Weiland left the dais at 8:37 p.m.)
They have 14 brand new homes in West Palm Beach that were involved with a land
trust. They have had no trouble with conventional lenders, and worked with Wachovia,
Washington Mutual, Bank Atlantic, Harris Bank and others. Fannie Mae also accepts the
program as a product and the units are not difficult for resale.
Vice Chair Rodriguez asked what happened when it was near the end of the 99 year
lease and whether the ground lease had to be renewed. The owner did not have to
renew the lease. The mission of a non-profit was defined by the IRS and in the
corporate papers. The 99-year lease was a legal issue. Neighborhood Renaissance
indicated they would be happy to work with staff to make a formal presentation and be
able to answer more thoroughly any questions they may have.
14
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
There was discussion the land trust would have to be back to the board as a
negotiating tool.
(Mr. Weiland returned at 8:42 p.m.)
Motion
Mr. McCray moved to award the project to American Realty Development. Mr. Weiland
seconded the motion that passed unanimously.
B. Consideration of Amendments to Residential Improvement Grant Program
Chair Taylor recalled the board had brought up amendments recommended to be
expanded to the entire CRA District. Ms Brooks highlighted some of the amendments
were to require all applicants to provide a Statement of Net Worth Form, Statement of
Insurance and other miscellaneous changes as contained in the staff report.
Mr. Weiland indicated there had been a previous grant award pertaining to a landlord
that was removed; the discussion had been they would give the award if a statement of
net worth to determine whether the applicant/landlord truly needed the assistance was
submitted. Otherwise they would review the requests on a case by case.
Motion
Mr. McCray moved to approve. Mr. Weiland seconded the motion that unanimously
passed.
C. Consideration to Change Board Travel Policy
Chair Taylor reviewed the item and discussion followed whether the board should
approve travel for the individual members. Mr. McKoy felt it should be left up to each
member to decide if it was a conference or event that would enhance their knowledge.
Mr. Weiland expressed some members were term limited but thought taking a trip one
month before the end of term was not beneficial.
Chair Taylor clarified the arrangements had been made and at the last minute
something came up. The member was asked to fill in since the conference fees had
been paid.
Mr. Weiland was not discussing individuals, only situations as to whether that should be
permissible.
15
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
.
Mr. McKoy responded the Chair explained the money had already been spent and he
volunteered his time. He was offended.
Vice Chair Rodriguez asked what was the purpose of the item. Chair Taylor explained
the issue was whether any travel should come before the board for approval in total.
To keep things clean and above board, the board would consider whether to approve
travel, to approve the expense or if each member should approve their own travel.
Ms. Bright outlined the procedures in 2005. The board collectively made a decision on
those types of issues. They know what industry conferences are beneficial ahead of
time. The conference travel request form and the Chair and Vice Chair approve
anyone's travel including their ownl but it usually is put on the agenda under consent
agenda. If they don't want to use the budget as the guiding document, staff needs to
know that to bring it back under consent.
Motion
Vice Chair Rodriguez moved to approve the revised travel policy so that it comes before
the board. Weiland seconded the motion that unanimously passed.
Motion
Mr. McKoy moved to approve the Chairs travel. Mr. McCray seconded the motion that
unanimously passed.
X. Comments by Staff
Ms. Bright referenced the downtown master plan, and advised they were currently
following the 2006 parking plan which would provide for over 2K spaces.
Mr. McCray explained he was approached and the item needed to be discussed.
Attorney Doody advised he met with Auburn Group on a draft development agreement
on the MLK corridor and they indicated a draft would be available in 10 days. In about
two weeks they could negotiate in earnest with them.
XI. Comments by Executive Director
Mr. McCray announced he was term limited and thanked all for serving them and the
board.
16
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Vice Chair Rodriguez acknowledged Messrs. McCray and McKoy and thanked them for
taking responsibility and for their diligence.
Chair Taylor encouraged the CRA to use Boynton Beach businesses whenever possible.
Mr. McKoy indicated he enjoyed working with staff, Mr. McCray and the board.
XII. Comments by CRA Board Attorney
None.
XIII. Comments by CRA Board
None.
XIV. Adjournment
There being no further business before the board, there was consensus to adjourn at 8:58
p.m.
II . (.''( ,1 ~ t " ~i _,OJ U 1 ." JI (, It I /1' .'\ I
"- ~{Ltj"" '- i<.1. ...J)Q,L'Vv\l . 11\
Catherine Cher -Guberman
Recording Secretary
101007
17
v. CONSENT AGENDA:
B. Approval of the Period-Ended
October 31, 2007 Financial Report
~qY~T2~ eRA
East Side-West Side-Seaside Rena'lssance .
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14,2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Monthly Financial Report
SUMMARY: Monthly budget report to the eRA Board representing the revenues and expenses for
the month ending October 31, 2007.
FISCAL IMPACT: None
RECOMMENDATIONS: Approve October financials.
~~
Susan Harris
Finance Director
T;\AGENDAS, CONSENT AGENDAS, MONTHLY REPOR TS\Completed Agenda Item Request Forms by Meeting\FY
2007 - 2008 Board Meetings\07 11 14 CRA Board Meeting - November\Monthly Financial Report.doc
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v. CONSENT AGENDA:
C. Approval of Funding $50,000 from the
Homebuyers Assistance Program to Sasha Wgano
I~
~~~<tY~T8~C RA
iIIi East Side-West Side-Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Approval of funding Sasha Wgano up to $50,000 from the Homebuyers Assistance
Program.
SUMMARY: Sasha Wgano is purchasing a unit at The Preserve. Her income has been certified as
moderate per HUD guidelines. She will execute the CRA HAP documents which require the CRA to
share the equity in the event the property is sold within 30 years of closing date.
FISCAL IMPACT: Up to $50,000 from Bond II proceeds. Line Item 58300-473.
RECOMMENDATIONS: Approve up to $50,000 from the Homebuyers Assistance Program
budget to assist Sasha Wgano to purchase a unit in The Preserve, subject to execution of the CRA's
mortgage, note and agreement at closing of the property.
~~cP~~
Michael Simon
Development Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Sasha Wgano HAP.doc
11
BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORAnON
POST OFFICE BOX 337. BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
PHONE (561) 752-0303 . FAX (561) 752-0302 ·
Date: October 15,2007
Client Name: Sasha Lagano
Address of Property Being Purchased: 1990 NE 5th Street Boynton
Beach, FL 33435
Verified Annual Income: $60,000.00.. Moderate
Fami.ly Size: 2
Purchase Price: $ 279,990.00
Maximum Mortgage Amount: $184,950.00 Lender:SunTrust Bank -
Peggy Miller
Mortgage Term: 30 year Fixed
Mortgage Interest Rate: 5.70 0/0
Other Subsidy Amount:' CRA $ 50,000 - Palm Beach County SHIP -
Subsidy amount: $45,000 (To be Detennine)
Front End Ratio: 34.25%
Back End Ratio: 46.14%
Title Agent: Trans State Title
Dale Swank
Phone# 561-995-1445 - FaX# 561-995-1446
-'" )
~.~..
(Signature )(...
Name: James L Horne Jr
Title: First Time Homebuyer Coordinator
. Page 2
October 15, 2007
Date: /0 - /-5" -200;:r
v. CONSENT AGENDA:
D. Approval of Funding $50,000 from the
Homebuyers Assistance Program to
Hector & Jennifer Lopez
I, ic~~,.
v::::::-
~",
f' -',;'
~~~~Y~T2~ eRA
iIIIi East Side-West S,de-Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14, 2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Approval of funding Hector and Jennifer Lopez up to $50,000 from the Homebuyers
Assistance Program.
SUMMARY: Hector and Jennifer Lopez are purchasing a unit at The Preserve. Their income has
been certified as moderate per HUD guidelines. They will execute the CRA HAP documents which
require the CRA to share the equity in the event the property is sold within 30 years of closing date.
FISCAL IMPACT: Up to $50,000 from Bond II proceeds. Line Item 58300-473.
RECOMMENDA TIONS: Approve up to $50,000 from the Homebuyers Assistance Program
budget to assist Hector and Jennifer Lopez to purchase a unit in The Preserve, subject to execution of the
CRA's mortgage, note and agreement at closing of the property.
~~k~
Michael Simon
Development Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Hector Lopez HAP .doc
~
BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION
POST OFFICE BOX 337 · BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
PHONE (561) 752-0303 . FAX (561) 752-0302
ICE("''''Ol''''''';1Pl.q~D
:~;;-~~~ ," ~J.J ~; \i f'= i~'
(-- ;', I. ( ,. . '"
l.. - '.'.,< ,..- l'U~:-1
i,:. :;~.) y !,~,1~ (}:)
: ~L ;1\
Date: August 29,2007
Client Name: Hector & Jennifer Lopez
Address of Property Being Purchased: The Preserve at Boynton Bldg. 15 Unit
107 - Boynton Beach, FL 33435
Verified Income: $6,166.67 monthly - Annual $74,000.04 (moderate)
.'
Family Size: 4
Purchase Price: $239,990.00
Maximum Mortgage Amount: $168,000 - Lender: Wells Fargo Bank, N.A.
Mortgage Term: 30 year Fixed
Mortgage Intere~ Rate: 6.875 %
Other Subsidies: City of Boynton SHIP - Submitted file to City of Boynton
August 28, 2007.
Loan to value: 70.03%
Front End Ratio: 27.84%
Back End Ratio: 32.73%
Date ~~.:?J ;?cJO-;V
v. CONSENT AGENDA:
E. Approval of Funding up to $50,000 from the
Homebuyers Assistance Program
to Wicler Pierre
~<tY~T8~ C
East Side-West S'lde-Seaside Rena'lssance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Approval of funding Wicler Pierre up to $50,000 from the Homebuyers Assistance
Program.
SUMMARY: Wicler Pierre is purchasing a unit at The Preserve. Wicler Pierre's income has been
certified as moderate per HUD guidelines. Wicler Pierre will execute the CRA HAP documents which
require the CRA to share the equity in the event the property is sold within 30 years of closing date.
FISCAL IMPACT: Up to $50,000 from Bond II proceeds. Line Item 58300-473.
RECOMMENDATIONS: Approve up to $50,000 from the Homebuyers Assistance Program
budget to assist Wicler Pierre to purchase a unit in The Preserve, subject to execution of the CRA' s
mortgage, note and agreement at closing of the property.
~~~
Mic ael Simon
Development Manager
,..
--
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Pierre Wicler HAP.doc
Libert
MORTGAGE
BORROWER(S): Wickler Pierre
FAMILY SUMMARY
Yearly Income:
Household Size:
Category:
Front Ratio:
Back Ratio:
Loan to Value
$46.595
1
moderate
37.50%
38.79%
55.84%
SOURCE OF FINANCES:
Purchase Price:
Loan Amount:
PBC SHIP:
CRA:
Down Payment:
OTHER:
OTHER:
Thank you,
Adrienne Bess
Liberty Mortgage
Ph:(561) 237-4200 Ext. 250
$239.990
$134.000
$45.000
$50,000
$7.500
Term: 30 year fixed
v. CONSENT AGENDA:
F. Approval of Funding up to $50,000 from the
Homebuyers Assistance Program
to Shonae Trotman
,/
.\\ k,
ri'C~~.,~,
I/., "- I!." .
/'~;:;,~. '
~ ~qY~T8~'I' RA
East Side-West S'lde-Seaside Rena'lssance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: Novemberl4,2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Approval of funding Shonae Trotman up to $50,000 from the Homebuyers Assistance
Program.
SUMMARY: Ms. Trotman is purchasing a unit at The Preserve. Her income has been certified as
moderate per HUD guidelines. Ms. Trotman will execute the CRA HAP documents which require the
CRA to share the equity in the event the property is sold within 30 years of closing date.
FISCAL IMPACT: Up to $50,000 from Bond II proceeds. Line Item 58300-473.
RECOMMENDA TIONS: Approve up to $50,000 from the Homebuyers Assistance Program
budget to assist Ms. Trotman to purchase 1826 NE 5th Street, The Preserve, subject to execution of the
CRA's mortgage, note and agreement at closing of the property.
/f/~~~ ~
Michael Simon
Development Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Trotman HAP.doc
Libert
MORTGAGE
BORROWER(S): SHONAE
TROTMAN
FAMILY SUMMARY
Yearly Income:
Household Size:
Category:
Front Ratio:
Back Ratio:
Loan to Value
$53.793
3
moderate
34.64%
44.48%
65.26%
SOURCE OF FINANCES:
Purchase Price:
Loan Amount:
PBC SHIP:
CRA:
Down Payment:
OTHER:
OTHER:
$229.990
$150.100
$29.000
$50.000
$7.200
Tenn: 30 vearfixed
Thank you,
Adrienne Bess
I ih".rt" Unrt...""...",
v. CONSENT AGENDA:
G. Approval of Funding up to $50,000 from the
Homebuyers Assistance Program
to Kathleen Barbee
..\V Jr'>
Ir~,"., ',v::::., .'
F ~"
1~~~Y~T8~1cRA
III East Side-West Side-Seaside Renaissance '
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14, 2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Approval of funding Kathleen Barbee up to $50,000 from the Homebuyers Assistance
Program.
SUMMARY: Kathleen Barbee is purchasing a unit at The Preserve. Her income has been certified
as moderate per HUD guidelines. She will execute the CRA HAP documents which require the CRA to
share the equity in the event the property is sold within 30 years of closing date.
FISCAL IMPACT: Up to $50,000 from Bond II proceeds. Line Item 58300-473.
RECOMMENDATIONS: Approve up to $50,000 from the Homebuyers Assistance Program
budget to assist Kathleen Barbee to purchase a unit in The Preserve, subject to execution of the CRA's
mortgage, note and agreement at closing of the property.
~~~~\
Michael Simon
Development Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Barbee HAP.doc
BOYNTON BEACH FAITH BASEOCOMMUNITY DEVELOPMENT CORPORATION
fI!!..
~
:-', / ~,~~ -
POST OFFICE BOX 337 · BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
" '- , PHONE (561) 752-0303 . FAX (561) 752-0302
~~;:<, ;.i
, . " ',: J : ~' I , ,:;
;_.i()'{kt'i(-"I""~ c2i.::f';{;ir .' f~' ,~\
.'.;' . ~.! :i."! ~}~.-~ "_~,: f ~ \"I'I:.t.~-,,;
Date: October 23, 2007
Client Name: Kathleen Barbee
Address of Property Being Purchased: 1948 NE 5th Street Unit 209 the
Preserve of Boynton - Boynton Beach, FL 33435
Verified Income: Household Annual Income - $43,978.81 plus Social Security
Benefits: $52,933.81
Family Size: 2
Purchase Price: $244,990.00
Maximum Mortgage Amount: $187,500.00 - Lender: HSBC Bank
Mortgage Term: 30 year Fixed
Mortgage Interest Rate: 6.0000 %
Other Subsidies: To be determining - LIse Grant: $5,000
Loan to value: 76.54%
Front End Ratio: 38.930/0 *
Back End Ratio: 39.49%
Date I ZJ ~ r/3 - )eJD 1::
v. CONSENT AGENDA:
H. Heart of Boynton Work Program Update
30YNTON /<~ t) I
'3t A C -H L[\J~
East Side-West S'lde-Seas'lde Renaissance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
x I Consent Agenda I
Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Heart of Boynton Work Program Update
SUMMARY: Attached is the quarterly Heart of Boynton Work Program update for the Boards
review. The work program was adopted in August 2006 (see attached program outline). The program is
funded from the proceeds of Bond II which was sold on the market as an "Affordable Access" bond.
Highlights of accomplishments of the program include:
· The acquisition of an 8.1 acre development site (the former Boynton Terrace site);
· The selection of a qualified developer for the Ocean Breeze site to develop 56 fee simple
townhomes and 84 rental units;
· The acquisition of2.53 acres on the NE 4th/5th Avenue block for a future redevelopment project;
· The acquisition of 6 vacant lots, five of which are being developed as new, affordable single-
family homes
· Assisted 14 families with down payment assistance through the HAP.
· The creation of successful public/private partnerships with Habitat for Humanity and the
Boynton Beach Faith Based Community Development Corp.
· The successful engagement of the community's youth to clean up the neighborhood.
FISCAL IMPACT:
None
RECOMMENDA TIONS:
None, for informational purposes only.
ViV~~
Assistant Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 _ 2008 Board
Meetings\07 11 14 eRA Board Meeting - November\HOB Work Program Update.doc
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BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION
POST OFFICE BOX 337 · BOYNTON BEACH, FL 33425-0337 . PALM BEACH COUNTY
PHONE (561) 752-0303 . FAX (561) 752-0302
To:
Vivian Brooks, Asst. Director
Boynton Beach Community Redevelopment Agency
915 South Federal Highway
Boynton Beach, FL 33435
Gerone Powell, Executive Director ,'- ~
Boynton Beach Faith-Based CDC
PO Box 337
Boynton Beach, FL 33425
(561) 752-0303
From:
Date:
September 28, 2007
HAP 2nd Quarter Report
Subject:
Attached, you will find the following;
a. Quarterly HAP Report
b. Client sign-in sheets
c. Homebuyer Workshop Sign-in sheets
d. Beneficiary Data Report
~~~Y~T2~ eRA
iIi East Side-West Side-Seaside RenaISsance
Heart of Boynton Work Program
Fiscal Year 2006/2007
Adopted August 2006
Based on the recommendations of the Treasure Coast Regional Planning Councils HOB
Feasibility Analysis, the adopted Heart of Boynton Community Redevelopment Plan, and
Board direction, staff is bringing various initiatives forward to ensure that the Heart of
Boynton will be redeveloped in the near future, reduce displacement of current residents by
creating opportunities for workforce housing and encourage the growth of locally owned
businesses.
CRA Staff Project Recommendations
The Feasibility Analysis recommends the following actions to redevelop the heart of
Boynton:
· Create successful catalyst projects to encourage further private sector
investment.
· Use incentives such as financial, density, etc. to spur investment.
· Tie incentives to CRA goals of quality design and affordability.
· To achieve realistic market pricing of $265,000 - $280,000, subsidies will be
required.
1. Provide gap funding to the developer of Ocean Breeze to make 100% of the
project affordable. $1,200,000
2. Acquire property on behalf of the Boynton Beach Faith-Based CDC to develop a
town home project that is 100% affordable (approximately 25 units) with sales
prices approx. $250,000. $ 500,000
3. Acquire property on the west side of Seacrest adjacent to Phase I of Ocean Breeze
and sell to the developer at a discount to create a whole block of development.
$ 500,000
4.
Homebuyers Assistance Program -
$3,000,000
5. Residential Improvement Program - Limit to Heart of Boynton Neighborhood,
up to $20,000 no match required except for rental properties. $ 400,000
6. Contract with CDC to Administer Residential Improvement Program
$ 25,000
7.
Cherry Hill purchases - 7 properties
$1,000,000
Page Two/Heart of Boynton Work Program
8. Community Improvement Grant - Youth program to assist with the maintenance
of the community. Youth will receive a stipend. $ 25,000
9. Urban Housing Infill Program-Single-family infill west of Seacrest
$1,800,000
TOTAL
$8,450,000
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BOYNTON BEACH FAITH BASED
COMMUNITY DEVELOPMENT CORPORATION
CRA Quartly HAP Progress Report
~
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Submitted By:
Ijames Horne
Today's Date: /9.24.07
Reporting Period:
/APRIL 1 - JUNE 30, 2007
Activities this Quarter:
We continue to try to increase the participation of the CRA
HOMEOWNERSHIP PROGRAM.
Measurable Outcome: The COC counsel 28 clients this Quarter. We had other 108
Currently: clients complete the initial inquiry from. Bringing the total to 65.
orogress: We have a large pipeline; several clients are 100% ready, but
..;2 Percent of Goal Met (of have yet to identify a house to buy or lot upon which to build.
200)
Activities this Quarter:
We had (1) closing this quarter.
Measurable Outcome:
Currentl :
Progress:
Percent of Goal Met:
100%
20 Homeowners (Target)
20 home urchased so far
Two (6) closing projected next quarter.
Measurable Outcomes:
COC conducted on workshop this quarterand had 9 participants
complete the course.
4 events (Target)
two(2) workshops completed;
Progress:
f\f CJ .
1(17)
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'DATE: May 16, 2007
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HOMEBU\'ER EDUCA'nONWORKsROP
SIG~r'JN SHEF;T
DA'n~: l\1ay ,.,. 2007
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DATE: ::S-UY\.e. -"]!:x:) 7
EJt:NEFICIARY DA'<t'~EPORT
For the Period/Month of r/L 2ao-;r.
Subreclpelnt: Bovnton Beach Faith Based COC Services/Activities/ProJects: Homebuylng Counseling
Address: PO Box 337. Boynton Beach, FL 33425 Contract Period: Januarv 2007 through December 2007
James L Horne Apr.Q7
(1) (2) (3) (4) (5) (6) (7) (8)
-
CLIENT NAME AND ADDRESS SERVICES ANNUAL RACE HOUSEHOL[ UNITS COST
NO. ACTIVITY INCOME
(A) (B) (C) (0) (E) Famll FHH Total Total
White Black American Hispanic Allan or Size Number Cost
Indian Pacific
Islander
1 Tiffany Way Counseling $28,800 B 4 yes
1401 N.W 3rd Street
Boynton Beach, FL 33435
2 yes
2 Laney Bradley Counseling $29,120 A
1275 Auburn Terrance .S
De/ray Beach, FL 33444
3 yes
3 Brenda Kyles Counseling $15,444 B
224 SE 1 st Circle 19A
Boynton Beach, FL 33435
4 Lori Friedman Counseling $24,252 A 1 yes
349 Boynton Bay Circle
Boynton Beach,FL 33435
3 yes
5 Elizabeth Burrell Counseling $29,480 A
5617 Pinewood Ave
West Palm Beach,FL 33407
3 yes
6 Roberta Mastraccio Counseling $30,000 A
5730 NW 74th Place Apt#205
Coconut Creek, FL 33073
J:\S TA\CommunltyRD\Forms\Beneflc/ary Data Report
'-.;'
Subreclpelnt: Boynton Beach Faith Based COC Servlcel/Actlvltle8/ProJect&: HomebuYing Counseling
Addres8: PO Box 337. Boynton Beach, FL 33425 Contract Period: January 2007 through December 2007.
James L Horne Apr-07
(1) (2) (3) (4) (5) (6) (7) (8)
-
CLIENT NAME AND ADDRESS SERVICES ANNUAL RACE HOUSEHOL[ UNITS COST
NO. ACTIVITY INCOME
(A) (B) (C) (D) (E) Famll FHH Total Total
White Black American Hllpanlc Asian or Size Number Cost
Indian Pacific
Illander.
7 Gethro Phaitus Counseling $21,840 B 1 no
235 NW 28th Ave
Boynton Beach, FL 33435
2 yes
8 Mary Prosper Counseling $45,000 A
224 Birch Street
Boynton Beach, FL 33426
0 1 no ~
9 Arturo Guzman Counseling $20,800 '.
:1{
291 NE 16th Ave
Boynton Beach, FL 33435 .
3 yes
10 Cynthia Kimble Counseling $16;345 B
431 NW 13th Ave
B()ynton Beach, FL 33435
11 Christina Nunez Counseling $48,000 0 1 yes
2773 10th Ave North
Palm Spring,FL 33461
BENEFICIARY DATA REPORT
For the Period/Month of Ifp rl,L 2,,>'
J: JATA\CommunityRD\Forms\Beneflclary Data Report
Subreclpelnt: Boynton Beach Faith Based COC Servlces/Actlvltles/Prolecta: HomebuYlna Counseling
Address: PO Box 337. Bovnton Beach, FL 33425 Contract Period: January 2007 to December 2007
James L Horne Apr-07
(1) (2) (3) (4) (5) (6) (7) (8)
-
CLIENT NAME AND ADDRESS SERVICES ANNUAL RACE HOUSEHOL[ UNITS COST
NO. ACTIVITY INCOME
(A) (B) (C) (D) (E) Famll FHH Total Total
White Black American Hispanic Asian or Size Number Cost
Indian Pacific
Illander
12 Ernest Bellavita Counseling $66,000 A 3 no
612 New Lake Drive moderate
Boynton Beach, FL 33436
13 Angeliz Ramos Counseling $42,00 0 1 yes
518 Waterway Village CT low
Greenacres,FL 33413
14 GuerUne Pierre - Preserve Counseling $59,000 B 1 yes
6721 Johnson Street # 115 very low
. Hollywood,FL 33024
BENEFICIARY DATA REPORT
For the Period/Month of rftur/i... ~oo 7
J:\: ATA\CommunltyRD\FormS\Beneflclary Data Report
BENEFICIARY DAT~tEPORT
For the Period/Month of 'a<./ ":;ioo 7
7
SUbreclpelnt: Bovnton Beach Faith Based CDC Servlcea/Actlvltles/Prolecta: Homebuying CounseUna
Address: PO Box 337. Bovnton Beach, FL 33425 Contract Period: Januarv 2007 throuah December 2007
James L Horne Jr. May-07
(1) (2) (3) (4) (5) (6) (7) (8)
- HOUSEHOLD UNITS COST
CLIENT NAME AND ADDRESS SERVICES Annual RACE
NO. ACTIVITY Income
(A) (B) (C) (D) (E) Famll FHH Total Total
White Black American Hispanic Asian or Size Number Cost
Indian Pacific
Islander
1 Kathleen Barbee Counseling $45,000 A 1 yes
5016 Lantana Road # 1203 Moderate
Lake Worth,FL 33463
2 Bonita Mervil Counseling $32,880 B 1 yes
317 NW 42nd Ave Modrerate
Plantation,FL 33317
3 Yves Joseph & Anvise Counseling' $40,000 B 4 no
6105 Mahogany Drive Low
Boynton Beach,FL 33436
1-
4
5
6
J:I' ',)ATA\CommunltyRD\FormS\Beneflc/ary Data Report
SUbreclpelnt: Boynton Beach Faith Based CDC Services/Activities/ProJects: HomebuYlno Counsel/no
Addre.s: PO Box 337. Bovnton Beach, FL 33425 Contract Period: October 2006 throuah SeDtember 2007
James L Horne Jun.Q7
(1) (2) (3) (4) (5) (6) (7) (8)
- HOUSEHOU
CLIENT NAME AND ADDRESS SERVICES ANNUAL RACE UNITS COST
NO. ACTIVITY INCOME
(A) (B) (C) (D) (E) Famll FHH Total Total
White Black America n Hispanic Asian or Size Number Coat
Indian Pacific
Islander
1 Sarah Poe Counseling $36,000 A 1 yes
17608 83rd Place North Low .'
Loxahatchee,FL33470
i
2 Kyza Green Counseling $22,720 B 1 yes
416 N.E.14th Ave Low
Boynton Beach, FL 33435
3 Winsone Turner Counseling $26,000 B 1 no
4965 Cha-Cha Court Low
West Palm Beach, FL 33415
D 2 no
4 Julio Nino Counseling $36,000
7591 Via Luria
Lake Worth, FL 33467
5 Rinette Raymond Counseling $26,379 3 no
440 SW 6th Ave Low
Boynton Beach, FL 33435
6 Edward Watson Counseling $50,000 B 4 no
1641 Stonehaven Drive Low
Boynton Beach,FL 33436
BENEFICIARY DATABEPORT
For the PerlodlMonth of <:::Iin L 20p:f-
J:\SHRDATA\C InltyRD\FoRn8\Beneflclary Data Report
Subreclpelnt: Boynton Beach Faith Based CDC Services/Activities/ProJects: Homebuylng Counseling
Address: PO Box 337. Boynton Beach, FL 33425 Contract Period: October 2006 through September 2007
Jam.. L Horne Jun.Q7
(1) (2) (3) (4) (5) (6) (7) (8)
-
CLIENT NAME AND ADDRESS SERVICES ANNUAL RACE HOUSEHOL[ UNITS COST
NO. ACTIVITY INCOME
(A) (B) (C) (D) (E) Famll FHH Total Total
White Black America n Hispanic Asian or Size Number Cost
Indian Pacific
Islander
7 Remy Thomas Counseling $47,892 B 5 no
2511 Angfer Drive Low
De/ray Beach, FL 33445
8 Tara White Counseling $30,000 B 3 yes
7912 Sonoma Springs Circle
Lake Worth,FL 33463
9 Beryl Knight Counseling $31,200 B 1 yes
29 Pleasant Hili Lane Low
Tamarace, FL 33319
10 Counseling
11 Counseling
BENEFICIARY DATA REPORT
For the PerIod/Month of '-.::rl.V\~ z...oo 1
J;ISHRDATA\C'lnltyRD\FormsIBeneflclary Data Report
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~oynton Beac'" ~liith Based Community Development Corporation eRA ... ebuyers Assistance Grant Program Quarterly Report
I Name Address Household House hold Income Date Status
'r Size Approved
,ram byCRA Active File Non- Active File
2007 Marie M. Cadet 10486 Boynton Beach 1 Low $36,300 Active Status
Place Circle Boynton
Beach, FL 33437
2007 Will S. Twigg 1460 Wind rah Way # B 1 Moderate $53,000 10-9-2007 Closing date: November 2007
West Palm Beach, FL Lender: SunTrust
33411 Property: Preserve of Boynton Beach
2007 Ernest Bella.vlta 612 New Lake Drive 4 Moderate $66,000 Closing date: December 2007
Boynton Beach, FL 33426 Lender: LIberty Mortgage
Property: Preserve of Boynton Beach
2007 Charles Jacques 5111 Caribbean Blvd West 4 Low $45,000 Active Status I Collections
Palm Beach.FL 33407
2007 Wllsome Turner 4965 Cha-Cha West Palm 1 Low $32,448 Monthly debt 55% of applicant Monthly
Beach, FL 33415 Income.
!007 Dawn Osowsky 8828 Windy Circle 1 Moderate $41,000 10-9-2007 Closing date: November 2007
Boynton Beach, FL 3347 Lender: Sun trust Bank
Property: Preserve of Boynton Beach
!007 Cheryl Brown 350 NW 17m Ave Boynton 1 Moderate $51,000 Medical collection $15,000 I Student loar
Grimes Beach, FL 33435 $10,000 - Non-Active Status
~007 Ingrid Green 2501 NW 2na Street 1 Moderate $43,000 Loan approval: CFC,lnc
Bovnton Beach, FL 33435
:007 Audrey Thomas 521 NW 10m Ave Boynton 1 Moderate $42,584 Loan approvall HSBC Bank
Beach, FL 33435
)07 Michel Russell 733 Rich Drive. Deelfleld 7 Very Low $57,000 Loan Pre -Approval: National City Bank
Beach, FL 33411
)07 William Asbury II 10222 Noceto way 1 Moderate $47,000 Active Status
Boynton Beach, FL 33437
107 Katress Thad dies P.O. Box Delray Beach, FL 4 Low $35,000 Non-Active Status
33482
107 Steena Facey 8207 Pinehurst Drive 1 Low $36,000 Non-Active Status
Boynton Beach, FL 33426
~07 Marty Duncan 515 SE 20m Ave # 10A 1 Low $35,000 Loan Pre-Approval National City -
Boynton Beach, FL 33435
)07 Shenreka Hamilton 415 Lock Road Deelfleld 3 Low $30,000 Active Status
Beach,FL 334442
)07 Line M. SainvlJ Sweet Violet Circle West 1 Low $22,000 Active Status
Palm Beach, FL 33414
)07 Naomi Lewis 1075 Auburn Circle Delray 3 Low $35,000 Active Status
Beach, FL 33411
107 Daniel Joseph 2051 NE 18t Lane Boynton 4 Very Low $30,000 Non-Active Status
Beach, FL 33435
1 11/01/07
mynton tSeac'" l;;aith Based Community Development Corporation eRA , 'ebuyers Assistance Grant Program Quarterly Report
I Name Address Household House hold Income Date Status
'r Size Approved
by CRA Active File Non- Active File
,ram
.2007 Stephanie Williams 1322 Gateway Drive 2 Very Low $25,000 Student loans / Credit Cards/payments $520
Lantana FL 33462
.2007 Sarah Vlzcamonda 1537 Rlalto Drive Boynton 6 Low $59,000 Active Status
Beach, FL 33436
.2007 Tin Phan 7825 Venture Center Way 3 Low $27,000 Debts / $547 monthly
Boynton Beach, FL 33435
.2007 Monica Perez 160 NE 17'" Ave Boynton 2 Low $24,190 Active Status
Beach, FL 33435
2007 Rumulo Arce 2301 S. Congress Ave 1 Low $26,000 Monthly debts car payment and credit card:
Boynton Beach, FL 33435 $657 monthly
2007 Anna Session 2140 NE 53ru Street Ft. 1 Moderate $42,000 Active Status
Lauderdale, FI 33432
2 11/01/07
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Boyntor -- '\ach Faith Based Community Development Corporation ne Improvement Quarterly Report
Date enter Address Phone Scope of Improvement Date approve -
.tme Agreement
program Number byCRA Executed
7-09-2007 Lutrica 1455 N,W, 51n Ave Boynton 561-737-9895 Kitchen-Bathroom Improvement- Submitted to
Darrisaw Beach, FL 33435 Hurricane Shutter- Roof- Electrical CRA - 9-12-
System upgrades - Security Alarm-
Replace cabinets-Fixtures bathroom- 2007, Pending
Plumbing approval 10-9-
2007,
7/23/2007 Sharon 509 N,W, 11'" Ave Boynton 561-736-4326 LANDSCAPING- DOORS-PAINTING- 9-11-2007
Darrlsaw Beach, FL 33435 kitchen cabinets-sink-bathrooms fixtures
-window repairs
8/14/2007 Elizabeth 711 N,W. 1'" Street, Boynton 561-737-3715 Palntlng-Interlor-exterior-Hurrlcane Pending
JENKINS Beach, FL 33435 shutters-door-wlndows-Iandscaplng- Verification
exterior lighting-plumbing system
upgrade Alteration to make home
handicap accessible- replacement of
kitchen cabinets
9-19-2007 Bernice 524 N,W, 13\11 Ave Boynton City of Boynton Community Improvement Referral from
Burgess Beach, FL 33435 referral: Hurricane Shutter Application City of
Boynton
9-19-2007 Judy Davis 315 N.W. 8'" Ave Boynton City of Boynton Community Improvement Referral from
Beach, FL 33435 referral: Hurricane Shutter City of
Boynton
9-19-2007 Eula Smith 300 N,W, 12\n Ave Boynton City of Boynton Community Improvement Referral from
Beach, FL 33435 referral: : Hurricane Shutter Application City of
Boynton
9-19-2007 Mildred 217 N.W. 3'" court Boynton City of Boynton Community Improvement Referral from
Ogbu Beach, FL 33435 referral: Hurricane Shutter Application City of
Boynton
9-19-2007 Robert & 117 N,W. 4\n Ave Boynton City of Boynton Community Improvement 9-11-2007
Catherine Beach, FL 33435 referral; Hurricane Shutter Application
Shaw
9-23-2007 Ida M, 136 N,E, Lane Boynton Beach, 561-734 -3505 Paint- Roof - Landscape Pending
Aiken FL 33435 Verification -
Return
9-28-2007 Louis Jean 103 NE 3'" Ave Boynton Beach, Door Interior and exterior
&Adlele FL 33435 replacements-Driveway re-paving-
Valceus Exterior wall repair
1
11101/07
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v. CONSENT AGENDA:
I. Approval of Lobbying Contract
with Smith & Ballard
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~ East Side-West Side-Seaside Renaissance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: NovemberI4,2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: CRA Lobbyist Contract
SUMMARY: At the CRA Board meeting of September 11,2007, it was recommended the agency
contract the firm of Smith & Ballard to provide legislative lobbying services. Some of the issues
affecting the CRA at this time are the Strand Case, Creative Workforce Housing Initiatives Program
(CHWIP), etc.
This is a FY 07-08 budgeted line item in the General Fund for Professional Services.
FISCAL IMPACT: $40,000 from Budgeted Line Item 01-51420-203
RECOMMENDA TIONS: Approve the CRA Lobbying Contract with Smith & Ballard.
0.-
Bright
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Lobbyist Contract.doc
CONTRACT FOR SERVICES
This contract is entered into between Boynton Beach Community Redeve~opment Agency (Athe
Client@), 915 South Federal Highway, Boynton Beach, FL 33435, and Smith & Ballard, Inc. (Athe
Firm@), 403 East Park Avenue, Tallahassee, FL 32301.
Recitals
Whereas, the Client wishes to retain the services of the Firm in order that the Firm may represent the
Client=s interests before the Florida Legislature and executive agencies of the State of Florida; and
Whereas, the Firm wishes to provide such representation as the Client may from time to time require;
and
Whereas, the parties have agreed to the terms under which the Firm will represent the Client and
wish to memorialize their agreement in writing.
Now, therefore, in consideration ofthemutual covenants herein contained and intending to be legally
bound hereby, the parties agree as follows:
1. Term of Contract. This agreement shall become effective on November 1,2007 and
shall remain effective until October 31, 2008. This agreement shall automatically renew for
successive one-year periods on the anniversary of the effective date of the agreement unless either
party terminates the agreement in writing within thirty (30) days of the anniversary ofthe effective
date.
2. Duties of The Firm. It shall be the Firm=s duty to advocate the interests of the
Client before the Florida Legislature and executive agencies of Florida government as the Client may
from time to time request. Included within the scope of the Firm=s duties is the advocacy for
passage or defeat of legislation that is relevant to the Client. These duties shall include potential
statutory changes and appropriation issues before the Florida Legislature. It shall further be the
Firm=s duty to inform the Client of developments in legislation and policy relevant to the Client=s
operations.
3. Duties of The Client. It shall be the Client=s duty to inform the Firm of its wishes
with regard to legislative and executive advocacy and to provide the Firm the information necessary
to best represent the Client in Florida. It shall also be the Client=s duty to timely compensate the
Firm for its services.
4. Compensation. The Firm shall receive from the Client $40,000 for this agreement,
plus the reasonable costs associated with the representation, including but not limited to, lobbyist
registration fees, excluding costs typically associated with the operation of an office, such as
overhead, staff, and equipment. The fee shall be paid in 12 equal installments of$3,333.33 a month,
beginning November 1, 2007 and continuing to be due on the first of each month until the
termination of the agreement. The firm will bill costs monthly.
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
SMITH & BALLARD, INC.
By: Brian D. Ballard
Title: Managing Partner
By:
Title:
Date:
Date:
2
Authorization to Represent the Principal before The Florida Legislature
At the time of registration, a lobbyist must submit this completed form authorizing the lobbyist to represent
the principal.
Type or print clearly the principal represented and the lobbyist's name as they are shown on the registration
form. Also provide the North American Industry Classification System (NAICS) six digit numerical code that
most accurately describes the principal's main business. This designation by the principal is a mandatory
requirement before a lobbyist can register for that principal. A principal may obtain its six digit code from
the website of the U.S. Census Bureau at the following URL: http://www.census.gov/epcd/www/naics.html
This authorization to represent the principal before the Legislature will be carried forward each calendar
year if the renewal form submitted by this lobbyist indicates "Yes" to renew the principal for the next year.
The authorization is carried forward until the principal is canceled by either the lobbyist or the principal.
Cancellation of a lobbyist's registration by the principal must be provided by written notice from the
principal to the Lobbyist Registration Office ("LRO"). Cancellation of a registration by the lobbyist must be
done on a cancellation form furnished by the LRO (available on the legislative web site at
www.leg.state.fl.us/lobbyist).
BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY hereby authorizes
Principal Represented
BRIAN D. BALLARD to represent the Principal
Lobbyist's Name
before The Florida Legislature.
Required NAICS six digit numerical code (fill in ALL six boxes): 00 11] 00 [II
Signature of Principal or Principal's Representative
Print name of Principal or Principal's Representative
Title of Principal or Principal's Representative
Date
ATTACH AUTHORIZATION FORM TO THE LOBBYIST'S REGISTRATION FORM
lRO FORM 2 (04/2007)
Authorization to Represent the Principal before The Florida Legislature
At the time of registration, a lobbyist must submit this completed form authorizing the lobbyist to represent
the principal.
Type or print clearly the principal represented and the lobbyist's name as they are shown on the registration
form. Also provide the North American Industry Classification System (NArCS) six digit numerical code that
most accurately describes the principal's main business. This designation by the principal is a mandatory
requirement before a lobbyist can register for that principal. A principal may obtain its six digit code from
the website of the U.S. CensUs Bureau at the following URL: http://www.census.gov/epcd/www/naics.html
This authorization to represent the principal before the Legislature will be carried forward each calendar
year if the renewal form submitted by this lobbyist indicates "Yes" to renew the principal for the next year.
The authorization is carried forward until the principal is canceled by either the lobbyist or the principal.
Cancellation of a lobbyist's registration by the principal must be provided by written notice from the
principal to the Lobbyist Registration Office ("LRO"). Cancellation of a registration by the lobbyist must be
done on a cancetlation form furnished by the LRO (available on the legislative web site at
www.leg.state.fl.us/lobbyist).
BOYNTON REACH COMMUN.ITY REIJEVELOPMENT AGENCY hereby authorizes
Principal Represented
.JOSEPH M. MCCANN to represent the Principal
Lobbyist's Name
before The Florida Legislature.
Required NAICS six digit numerical code (fill in ALL six boxes): [2] m 0 El m m
Signature of Principal or Principal's Representative
Print name of Principal or Principal's Representative
Title of Principal or Principal's Representative
Date
ATTACH AUTHORIZATION FORM TO THE LOBBYIST'S REGISTRATION FORM
LRO FORM 2 (0412007)
Authorization to Represent the Principal before The Florida Legislature
At the time of registration, a lobbyist must submit this completed form authorjzin~ the lobbyist to represent
the principal.
Type or print clearly the principal represented and the lobbyist's name as they are shown on the registration
form. Also provide the North American Industry Classification System (NAICS) six digit numerical code that
most accurately describes the principal's main business. This designation by the principal is a mandatory
requirement before a lobbyist can register for that principal. A principal may obtain its six digit code from
the website of the U.S. Census Bureau at the foUowing URL: http://www.census.gov/epcd/www/naics.html
This authorization to represent the principal before the Legislature will be carried fOlward each calendar
year if the renewal form submitted by this lobbyist indicates "Yes" to renew the principal for the next year.
The authorization is carried forward until the principal is canceled by either the lobbyist or the principal.
Cancellation of a lobbyist's registration by the principal must be provided by written notice from the
principal to the Lobbyist Registration Office ("LRO"). Cancellation of a registration by the lobbyist must be
done on a cancellation form furnished by the LRO (available on the legislative web site at
www.leg.state.fl.us/lobbyist).
BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY hereby authorizes
Principal Represented
MATHEW FORREST to represent the Principal
Lobbyist's Name
before The Florida Legislature.
Required NAICS six digit numerical code (fill in ALL six boxes): 012] [1] 012] 0
Signature of Principal or Principal's Representative
Print name of Principal or Principal's Representative
Title of Principal or Principal's Representative
Date
ATTACH AUTHORIZATION FORM TO THE LOBBYIST'S REGISTRATION FORM
LRO FORM 2 (0412007)
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,e,;
v. CONSENT AGENDA:
J. Review of CRA Board Direction
for Ocean Breeze RFP
~~Y~T2~ eRA
East Side-West S',de-Seas',de Renaissance '
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
I Consent Agenda I
Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Review ofCRA Board Direction for Ocean Breeze RFP (Info. Only)
SUMMARY: At the October 9,2007 CRA Board Meeting, a statement was made by a board
member that staff did not follow Board direction in reference to the selection of the Ocean Breeze RFP
Re-issue Selection Committee.
Upon review of the July 31 st Special CRA Board Meeting minutes, it was shown that staff did follow
direction of the Board. The attached information will clarifY the Board's direction, as well as staff's
reasoning for taking the action they did.
FISCAL IMPACT: None.
RECOMMENDATIONS: Info. Only
J-
isa Bright
Executive Director
T:\AGENDAS. CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 _ 2008 Board
Meetings\071114 CRA Board Meeting - November\Ocean Breeze Direction Cover.doc
MINUTES OF THE SPECIAL COMMUNITY REDEVELOPMENT AG~NCY MEETING
HELD IN CITY COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA
ON TUESDAY, JULY 31,2007, AT 6:30 P.M.
Present:
Jerry Taylor, Chair
Jose Rodriguez, Vice Chair
Mack McCray
Carl McKoy
Ron Weiland
Lisa Bright, CRA Executive Director
Jim Cherof, CRA Board Counsel
I. Can to Order
Chair Taylor called the meeting to order at 6:30 p.m. and explained the special meeting
was convened to address two issues. The first issue was whether the CRA wanted to
continue the former rule for a Request for Proposal (RFP), requiring a Code of Silence.
The rules specified individuals or entitles that submit RFP's cannot speak to board
members. The second issue was whether or not when two RFP's come back, if the
board wants a selection committee to rank the proposals before the board' would see
them.
II. Pledge to the Flag and Invocation
The board recited the Pledge of Allegiance to the Flag.
Lisa Bright, CRA Executive Director, explained at the July 10th meeting the original
process for the Ocean Breeze site was not selected. It was her understanding the RFP
was to be re-issued and there was a question on the timellne to do so and if it could be
moved forward faster.
Ms. Bright explained since that time she had received some emails from board members
who were interested in changing the Code of Silence and some of the processes. Ms.
Bright discussed the matter with Attorney Cherof and brought the matter to the board.
She was not comfortable making substantive changes to the agreement without the
approval of the board. She explained the only change in the copy contained in the
meeting backup materials was under process #8, the elimination of the CL T
(Community Land Trust). She sent correspondence to the board on July 19th
explaining the cost of doing a CL T in this market would be cost prohibitive. They tried
to partner with Delray' Beach and Northwood, but they were struggling. She pointed
out the County CL T Initiatives have stopped. She left any changes up to the board
prior to re-issuing the RFP.
1
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31,2007
Ms. Bright explained the purpose of the silence with the RFP was it is a Florida
Redevelopment Association best practice. She did not recall in her experience or tenure
with the City having the requirement broken or changed. This was a policy decision.
The provision requires all questions to be directed to staff. Typically a selection
committee makes a recommendation and the board was ultimately responsible. She
explained last month, since there were only three proposals, she thought the board
might hear all three proposals.
Attorney Cherof explained the RFP contained language that described a two-phased
process. The first phase began with the announcement of the RFP, and indicated there
would be no communication with the board during the submission phase. Any
questions would go to CRA Director and the staff.
Phase II allowed the proposer to communicate with members of the board, but only in
compliance with the City's Lobbying Ordinance. This phase began when the proposals
were open and ended with the selection of the plan. Attorney Cherof explained this
would require the board members to also disclose any contact with proposers.
Board Member McCray explained he did not see Public Comment on, the issue on the
agenda. He explained the agenda was not approved, nor roll call taken.
III. Roll Call
The Recording Secretary called the roll and declared a quorum was present.
IV. Agenda Approval
A. Additions, Deletions, Corrections to the Agenda
B. Adoption of Agenda
Motion
Board Member Weiland moved to approve the agenda. Vice Chair Rodriguez seconded
the motion.
Vice Chair Rodriguez asked at what point could they add future items to the agenda.
Chair Taylor explained that should be done at the next regular CRA meeting.
2
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31, 2007
Vote
There was a vote on the motion that unanimously passed.
V. Old Business:
A. Discussion and Approval of Re- Issuance of Ocean Breeze RFP
Board Member McCray had concerns he wanted address. He explained the City and the
CRA has a selection committee to make even trivial decisions. He believed breaking
policy for a $7M land deal does not make sense. He. explained the board was
eliminating 14 days from the process by holding a special meeting and another 10 days
by canceling the selection committee. He asked if the 24 days were needed so a month
could be saved in time for election. He also asked If Mr. Katz picked up his forms for
re-election and if he was stili a lobbyist for Auburn.
Board Member McCray explained current CRA members negotiated directly with Intown
Principal, Richard Baron on a development agreement, which did not occur for the MLK
corridor. He asked what guarantee they had that breaking the Code of Silence would
guarantee an executed development agreement with the selected party. Shortening
the process only gave the current respondents the opportunity to meet the deadline,
but thought it would preclude others that did not meet the deadline. Eliminating the
selection committee did not guarantee an expedited process. He explained last year a
former CRA Board member demanded the selection committee be removed to expedite
the MLK corridor process, which failed, and the City was starting all over. He thought
the project was being rushed under the new CRA Board. Single member districts serve
the needs of their own districts and he questioned why there was so much special
interest. He questioned whether the issue was about protecting the public interest or
politics. He felt it was the board's responsibility to set policy and direct staff and
consultants to do their jobs.
Vice Chair Rodriguez supported the two-phaSed process Ms. Bright described, and
thought it was probably the best process. He felt this instance was unique because the
board had already opened up discussions with developers. His intent was to have a
level playing field for all developers to submit and then they must allow other
developers to have the same privileges.
Board Member Weiland agreed. He felt once the submission deadline had passed, it
was very important for the board members to be able to sit down and have questions
directly answered. He ,believed having three presentations made at the meeting limited
the board's ability to digest all the information right away. He thought it was important
to adhere to both processes.
.3
Special Meeting Minutes
Community Redevelopment Agency
Bovnton Beach, FL
July 31, 2001
Board Member McKoy was concerned. He received email from staff indicating the
developer was requesting a meeting with only two board members. He did not know
why they would not want to meet with all board members. He felt if the Code of
Silence was removed, who would determine whether those dialogues would be held.
Board Member McKoy felt the issue was more far reaching and had an indirect impact.
Ms. Costello informed him there was an email or some type of communication that a
developer wanted to meet with only two board members.
Board Member McCray also announced he was contacted by Ms. Costello and informed
a developer wanted to meet with him, which he declined to do. He agreed with Board
Member McKoy and wanted to know who would police and ensure the board members
did not meet with developers during the Code of Silence. He wanted to know what
measures were in place.
Attorney Cherof explained each member was responsible for conducting themselves in
accordance with the standards and ethics set by the State and the Ordinance. For a
board member to meet with a proposer, the issue could be addressed by adding
additional language to the RFP. He suggested adding that at the commencement of the
meeting when the board meets to rank the proposers, that all board members shall
disclose any communication with any proposer, setting forth the name, date and time
of the communication. Attorney Cherof explained by instituting those requirements, all
the board members have the responsibility to disclose to the public and other board
members that they have done so prior to ranking the proposers. Attorney Cherof
explained the code of silence is a term to guide conduct in certain respects. Some
members might want to meet with a proposer beforehand to ascertain information that
they believe would not come out at a public meeting.
Mayor Taylor explained if a member believes another member has met with a developer
inappropriately, they could file a complaint.
Ms. Bright explained if the October 9, 2007 time line was acceptable to the board, there
was the opportunity to have a 30 day response time and all the presentations could be
heard at the September 11 th, CRA Board meeting. The Code of Silence could be broken
for the next meeting and the board could make the decision on October 9, 2007.
Vice Chair Rodriguez explained the board had exposed themselves to one developer.
He had questions on liability and if that one developer had an advantage. He also
questioned whether they had an obligation to open it up to other developers during
Phase II.
4
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31, 2007
Attorney Cherof was not sure there was liability based on a few isolated facts. As long
as there was proper disclosure and equal opportunity to meet with developers, and as
long as the developer complied with the City Lobbying Ordinance, he thought that
would be a fair way to approach it. He emphasized the past was thrown out and the
board was starting new. It could be equally argued that the one developer was tainted
by earlier communications, so it may not necessarily work in favor of that developer.
Herb Suss from Quail Run, commented there was a cloud over the board and the Code
of Silence must be kept. He thought the CRA Board members should resign
immediately.
Woodrow Hay, 427 NW 5th Avenue, suggested adding language to the verbiage
recommended by Attorney Cherof that when members disclose their meetings with
developers, they also disclose the nature of the discussions.
Samantha Simons, 826 Estuary Way, explained the Code of Silence was broken in a
prior RFP that was released. She read an excerpt of it into the record as follows:
"It is expected that there will be no communication with parties other than those
specifically noted herein and such communication shall be exclusively for clarification
regarding procedures and objectives. The CRA prohibits communication to or with any
department, bureau or employee during the submission process. Communication with
any parties for any purposes other than those expressly described herein, may cause an
individual or firm to be disqualified immediately from participating in the development
solicitation. All questions or inquiries should be directed to Usa Bright with her email
address given. It will be necessary for parties responding to comply fully with the
general terms and conditions outlined in this document if they are to be considered."
She asked why the board was entertaining this process and the Ethics Ordinance and
felt the discussion were a farce. She had several questions and asked for answers.
Attorney Cherof responded most of the questions posed by Ms. Simons did not go to
the issue on the agenda, which was prospective in nature and not retrospective.
Ms. Simons wanted to know about liability in the future and did not see how the Code
of Silence could work regardless of which Phase I or II was used. Attorney Cherof
responded all prior RFP's have been rejected and the board was in the process of
beginning anew. The board was discussing the Code of Silence prospectively.
Barry Slivers, Attorney for Ms. Simons, explained if there had already been
communications with the board by a developer, it gives them an unfair advantage and
he thought the entire picture needed to be examined. He explained the Ocean Breeze
5
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31, 2007
RFP was specific in that it disqualified proposers who had communications with the
board. He announced these were rampant violations of the Sunshine Law. He
expounded an individual cannot meet with two board members, and people needed to
be told of it, otherwise the same thing would happen as did in Palm Beach County with
Masoliti and Newell.
Attorney Cherof explained Mr. Silvers comments were a misstatement of the Sunshine
Law. He informed Mr. Silvers that there were forms he could use if he wanted to make
a complaint.
Frank Chirkinian, 625 Casa Lorna Boulevard, representing American Realty was
present. He explained American Realty was one of the three bidders and was very
disappointed the board members had been lobbied. He explained it was very clear in
the language that lobbying should not take place. It was his opinion that Auburn Group
broke the rules and wanted to know why they were not disqualified. He indicated the
integrity of the process was breached and he did not feel it was a level playing field.
He advised he was not sure the company would resubmit and thought there was an
issue with credibility of the board at this point.
Vice Chair ROdriguez noted when communications and questions are received from a
developer, the other developers are not copied on the questions. He thought th~t
should be done to keep a level praying field.
Attorney Cherof explained it was common practice in the bidding process so that each
proposer had the same information and same interpretation from staff. There was
agreement to implement that practice.
Motion
Vice Chair Rodriguez moved to implement the proposal of a Phase I with no
communications except with the Executive Director and a Phase II, which was post
submission communication available if requested. Board Member Weiland seconded
the motion which passed 3-2 (Board Members McCray and McKoy dissentIng.)
The board discussed whether they wanted the proposers to first present to the
selection committee or go straight to the board.
Board Member Weiland thought if there were more than three proposals, he would
recommend a selection committee narrow the field down to three. If they received only
two or three proposalsf he would prefer to review and rank them himself.
6
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31, 2007
Board Member McKoy believed the process should start with an independent selection
committee and a recommendation made to the board for approval.
Vice Chair Rodriguez explained he read all the proposals and believed the remarks
made by American Realty Group indicating that the process was bogus and not credible,
spoke to the experience level of the individuals ranking the proposals. He explained he
evaluated and ranked the three proposals and compared those to the ones made by the
members and two were on target and the others were way off. He explained the CRA
staff were qualified and professional, and they should be doing the evaluation and
rankings. They are advisory in nature and he suggested leaving the process the way it
was written.
Board Member McCray recognized there was staff and also read the proposals but he
did not have the advantage of speaking with a developer. He did not understand the
urgency to rush the project. He thought regardless of how many proposals were
received, they should be reviewed by the selection committee. He believed the only
credibility the board had was they were elected officials.
Mayor Taylor agreed CRA staff was excellent, but he explained he was not comfortable
with using individuals that were not accountable to the public. He wanted to get the
best deal for the City based on the presentations and recommendations of staff.
Board Member McKoy explained there are about 20 advisory boards, and they rely on
recommendations from them. He did not understand why they could not rely on a
recommendation for this issue; he did not see the difference. He was referring to
recommendations from the residents of the City.
Woodrow Hay indicated he was one of the individuals on the committee, and he had
not yet seen the results of that evaluation.
Ms. Bright explained the rankings were private and they used a weighted average.
Sergio Casaine, 13 Meadows Park Lane, announced he believed there were qualified
individuals in the community and they could be selected properly. He was in favor of
compiling the necessary expertise and opinions from the affected area of the
community to be part of the committee.
Victor Norfus, 261 North Palm Drive, agreed there was a cloud over the Commission
and CRA Board. He agreed the community residents should be part of the process. He
noted the majority of the board was not from the community. He pointed out the
committee makes a . recommendation which the board is not bound to the
recommendation, but it was bound to listen to the community. He was in favor of
7
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31,2007
keeping the selection committee and including affected community residents. He
conveyed the community does not feel they are well represented in this area and there
should be more than three individuals. He asked the board members to decide if there
would be representation from the community aside from the board members. The
community feels the board members are making decisions behind their back.
Mayor Taylor explained he represents the entire City and feels a total responsibility to
the community.
Ms. Simons thought if there was a selection committee with individuals representing
other important individuals, it was important those people knew what a Community
Land Trust was. She thought as an advisory committee, they may want to decide if a
Steering Committee was warranted. An advisory board, however, may not be a good
idea if the individuals selected for the committee were not familiar with the issue. She
suggested the board may want to consider putting the project out for open bid.
Chair Taylor explained the process will be open to the public and the board would hear
from as many people who want to speak that night in the open and in public. They
would all get to hear and see the proposals. He thought there would be a lot of input.
Board Member McCray disagreed. He indicated the community feels they have no input
and why should they bother trusting the board and commenting because the board
already met and decided to do what they want to do. He also advised the community
thought the board members should be out of office. Board Member McKoy explained
he was concerned with what was happening in private.
Dr. Martha Meekslight, 225 NW 6th Avenue, explained she was a lifelong resident of
Boynton. She thought having the immediate neighborhood involved in the process
would have a significant impact. She explained there were residents with the expertise
who could be an asset. She emphasized the board does not live in the neighborhood
that could serve on the nOminating committee. She implored the board to show that
they care and have a nominating committee.
Mr. Silvers agreed with Dr. Meekslight's comments, and also agreed with Ms. Simons
suggestion to put the project out for bid in order to avoid any type of problems. He
pointed out whatever committee that would accept or reject certain proposals, would
be subject to the Sunshine Law. He cautioned that if the wrong individuals were having
communications with developers, it could cause much heartache and cost the City much
money. He announced he had spoken with different municipalities in the past and
alerted them to situations that ultimately caused much hardship and money. He urged
the City Attorney to bring the Sunshine Law to the board and read it and explain it. He
explained the City Attorney was incorrect and was going to cost the City much money.
8
Special Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
July 31, 2007
Mark Karageorge, 240A Main Boulevard, felt strongly the selection committee
concept should remain in place.
Mr. Suss explained when individuals were involved in the process, they felt better about
it. He explained he did not feel the type of community representation being requested
presently existed on the board and to not have an advisory committee was a slap in the
face to the City.
Motion
Board Member Weiland moved to delete the selection committee and direct the CRA
Executive Director to work with her staff as she sees necessary to formulate a panel to
review the applications and make a recommendation to the board.
Motion died for lack of a second.
(::~otjOJ'l ~', .',
'll,q~lrdMember MCGray moVed to continue with the selecti()ncOIT101itt~eand fot the
m~m.berwMo didnottllrnhi,~,JanKjog~ in, ,he~"repl~(iled'f;and <'they get fair
repre~entatiOri 'fromDIstnCtiI.Bi~~~~~rnfifr"Mt:K6y.'~ec6nCiE!d "'thetnotibn.
Vice Chair Rodriguez announced he was going to second Board Member Weilands
motion, but wanted to add the language as stated by the Attorney, to the motion.
Board Member McKoy wanted to know what process there was to revise the current
CRA process for RFP's. He questioned the dialogue that predicated the request to
change the process. Specifically, he wanted to know if anyone requested Ms. Bright
change the process without bringing it to the board. Ms. Bright responded she had two
communications from board members that wanted changes in the communications and
the request prompted her to approach the attorney before it went to the full board.
Ms. Bright explained what predicated the issue was Vice Mayor Rodriguez had made
comments to the press about it and Board Member Weifand called her about it. After
she informed the City Attorney, the issue was brought to the board.
Motion
Vice Chair Rodriguez made a substitute motion to implement an advisory committee,
but start from scratch with totally new members. Ms. Bright explained in the past,
those members were approved by the CRA Board via consent agenda.
9
Special Meeting Minutes
Community Redevelopment Agency
Bovnton Beach, FL
July 31, 2007
Attorney Cherof pointed out the language in the previous RFP explained the committee
was a five member committee composed of CRA staff, City staff and selected members
of the HOB community who would conduct the initial evaluation based on certain
criteria.
Board Member McCray announced the citizens of District II were in no rush to get the
project done.
Vote
Board Member Weiland seconded the motion that failed 2-3 (Chair Tay/or, Board
Members McKoy and McCray dissenting.)
I~~te
tryj ~ ~
:vtl~~~,araVQt~d ',' ~n,tf:lIa .o.r~,SljfJ?llrnPtionto. keep,t:heselectiQn ~Qrnmittee, replace o'ne
flilerofleral'ld have r-epresentatiQnof 9iStrictlI,whfch LJhanlmous'ypassed~
€f~e<boafdagreecr sta1f\Nould choose thernel11bersof the selection committee. The
tim~JIhewasalso 8gteedohand was flexible should a change need to be maae.
VI. Adjournment
There being no further business to discuss, the meeting adjourned at 7:44 p.m.
C i!..hviJJ. J{LdywrrrJ/l.(
Catherine ChJrry-Guberman
Recording Secretary
10
MINUTES OF THE COMMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING
HELD ON TUESDAY, OCTOBER 9, 2007 AT 6:30' P.M.
CITY COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA
Present:
Jerry Taylor, Chair
Jose Rodriguez, Vice Chair
Mack McCray
earl McKoy
Ron Weiland
Lisa Bright, CRA Executive Director
D.J. Doody, CRA Board Counsel
I. Calf to Order
Chair Taylor called the meeting to order at 6:30 p.m.
II. Pledge to the Flag and Invocation
Mr. McKoy gave the Invocation and led the Pledge of Allegiance to the Flag.
III. Roll Call
The above members were noted as present.
IV. Agenda Approval
A. Additions, Deletions, Corrections to the Agenda
None.
B. Adoption of Agenda
Motion
Mr. McCray moved to approve the agenda. Mr. Weiland seconded the motion that
unanimously passed.
v. Consent Agenda:
A. Approval of the Minutes - CRA Board Meeting - September 11, 2007
1
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9'. 2007
B. Approval of the Period-Ended September 30, 2007 Financial Report
C. Approval of a Commercial Fa~ade Grant to Kim Kelly - 531 E. Ocean
Avenue not exceed $15,000
D. Approval of a Commercial Fa~ade Grant to Lisa Hargrove - 810 N. Federal
Highway not to exceed $15,000
E. Approval of Funding $50,000 from the Homebuyers Assistance Program to
Will Twigg
F. Approval of Funding $50/000 from the Homebuyers Assistance Program to
Dawn Osowsky
G. Report on CRA Property Acquisitions for FY 2006 - 2007 (Info. Only)
H. Boynton Beach CRA and Trolley Webslte Updates (Info. Only)
Vice Chair Rodriguez pulled items B, C and D.
Motion
Mr. McCray moved to approve the Consent Agenda less the items pulled. Mr. McKoy
seconded the motion that unanimously passed.
A. Public Comments: (Note: comments are limited to 3 minutes in duration)
Chair Taylor opened the public hearing.
Buck Buchanan, 807 Ocean Inlet Drive, and Vice President of INCA (Inlet Cove
Association), spoke on behalf of INCA and read a letter. A copy of the letter is attached
to the original minutes in the City Clerk's office. The letter pertained to Federal
Highway and how important it was to improve the highway. The letter requested the
CRA staff, City staff and other agencies associated with beautification and minimizing
infrastructure and utility impacts along the corridor, meet to develop a preliminary plan
to attract business.
Mr. Buchanan reported he supports the project and INCA liked the neighborhood
improvements, but because the corridor would generate TIF, it should be the first
priority. He recognized the infrastructure and cost factors involved and felt a City was
defined by its downtoWn. The letter explained there were opportunities to help mItigate
costs involved in the undertaking.
2
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
.
Mr. Buchanan discussed North Federal Highway, which he defined as ugly. He
referenced Murano Bay was unattractive because of the area across the street.
Seacrest Boulevard could use improvement and he thought a four lane roadway
bisecting the residential neighborhoods would benefit from a more attractive approach.
If the County were a participant, it would help. He requested staff be directed to
investigate the issue.
Vice Chair Rodriguez agreed with Mr. Buchanan. He inquired on the status of the study
just approved recently for $25K. Ms Bright responded the study was just beginning.
Ms. Brooks clarified the contract with Kimley Horn was not yet executed and another
scope or services, or work order, could be added.
Vice Chair Rodriguez thought Federal Highway and Seacrest could be addressed. The
Federal Highway Plan update was adopted and dealt with the private sector
development and not the roadway. Ms. Brooks reiterated they could approach Kimley-
Horn for a quote for a portion, or all of the corridor in the CRA District.
Ms. Bright's understanding of the issue was INCA wanted the utility lines underground.
Those types of issues are addressed when development occurs. Additionally, she did
not see how TIF was generated from a beautification. Mr. Buchanan explained the
government improved Gateway which encouraged development. The same would occur
along Federal Highway and generate TIF.
Mr. Weiland would rather see Federal Highway Improved as opposed to Seacrest. The
endeavor was already costly. Mr. Buchanan suggested just doing the basics. Utilities
would only need to be done once. He referenced the development north of Boynton
Beach Boulevard.
Vice Chair Rodriguez recommended obtaining a quote from Kimley-Horn for a
streetscape design and bring it back.
Ms. Brooks explained the scope of work was not for underground utilities on Seacrest;
Seacrest was a County road not a City road. There were limitations, design-wise what
could be done. They were currently at the design stage. They would need to obtain
cost and the board wC;>uld need to determine if they want it or what phases to
implement them. Underground utilities required tearing up of sidewalk and other
demolitions. It would be a major undertaking.
Chair Taylor explained Gateway was paid for by the County. In reference with the
Federal Highway nof1:h end, the west side was landscaped by the City to a certain
extent. The east side needed improvement and he thought the private sector would
3
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
assume that cost. There was a brief discussion what occurs first, the redevelopment or
the private sector.
Ms. Brooks pointed out the Federal Highway Redevelopment Plan calls for a mixed use
development at the core and further north was special.high density, townhome type
multi-family development. Right now, what was there was not economical/y,
commercially or residentially viable. There was much interest in redevelopment for the
area due to the proximity to the water. The area was still prime real estate and would
develop. The builders could determine, however, how it would look when it was done.
Chair Taylor was not opposed to having a study to determine what it would look like.
He noted burying power lines costs millions of dollars. Ms. Brooks explained the price
would dictate the segment that would be serviced. Ms. Brooks would provide further
information for the November meeting.
Gertrude Sullivan asked what was happening with the gas company on 6th Avenue
and Federal Highway. She reported the property, which was the AmeriGas site, was an
eyesore. She also requested when something was planned, the neighborhood have
input and be part of the planning.
Ms. Bright explained the board will only be selecting the firm to begin negotiations. The
Ms. Sullivan requested the Heart of Boynton be included in the process beforehand and
not after the fact.
Victor Norfus, advised he was a candidate for District II. Mr. McCray requested Mr.
Norfus' candidacy announcement be stricken from the record. It was explained political
announcements were not permitted at the meeting. Victor Norfus, 261 North Palm
Drive, recalled on July 10th, he had inquired about the training the eRA Board had as far
as redevelopment. He explained at that time Chair Taylor and Mr. McCray announced
they had training. Mr. McCray explained that was an error and he requested if anyone
had training as far as community redevelopment training, to disclose the experience.
Chair Taylor explained throughout the year there are seminars board members can go
to for additional training. The staff attends those and the board members are eligible
to attend them as well. Mr. Norfus explained he wanted that clarified because he was
corrected when he was not incorrect.
Mr. Norfus spoke about. City Hall being situated within the CRA area, and whose
purview the properties were under. He explained a comment was made the land was
prime real estate for a developer. He requested the board's feedback on whose
jurisdiction City Hall was under and if there were any plans to sell to a developer.
4
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
Chair Taylor explained City Hall falls within the CRA area and plans were not discussed.
He explained it was common knowledge, the City had outgrown City hall and there was
open discussion but no formal discussion.
Will Twigg, thanked the board for their approval of Item E, a program which enabled
him to purchase a home. He expressed his gratitude and explained as a member of the
National Guard and a deputy, it meant a lot to him to purchase a home in a nice
community.
Dawn Osowsky, also thanked the board for their approval of Item F, which allowed
her to purchase a home. She was excited to be part of the community.
Mayor Taylor closed the public hearing.
Mr. Weiland announced he had a question on item G of the Consent Agenda.
Motion
Mr. Weiland moved to pull Item G from the Consent Agenda for information only. Mr.
McCray seconded the motion that unanimously passed. The item was heard later in the
meeti.ng under pulled Consent Agenda Items.
VI. Public Hearing:
Old Business:
None.
New Business:
A. National Transmission, Inc.
Land Use Plan Amendment/Rezoning
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
National Transmissions, Inc. (LUAR 07-004)
Carl A. Cascio, P .A.
Michael and Julia C. Dechantz
502 NE 3rd Street
Request to amend the Comprehensive Plan Future
Land Use Map from General Commercial (GC) to
Industrial (I); and Request to rezone from C-4
General Commercial District to M-l Industrial District.
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Chair Taylor read the request.
Gabriel Weubben, Planner, presented the request and reviewed the item. The
request was to rezone the property from General Commercial (GC) to Industrial (I) and
rezone from C-4 General Commercial to M-l Industrial. The request was consistent
with the Comprehensive Plan. There is a shortage of industrial land in the City. The
Heart of Boynton Plan, adopted December 4,2001 has a land use map which shows the
subject property fulfills the plan. There were no negative impacts on existing
infrastructure or on traffic. Staff recommended approval of the request subject to all
conditions of approval. The request was compatible with the adjacent land use
designations to the east and exiting uses in the area surrounding the property.
Carl Cascio, counsel for the applicant, Mr. Dechantz, was available to answer
questions.
Ms. Sullivan wanted to ensure the project did not move any further into the
neighborhood. The applicant was operating an Automotive Repair Center.
Sergio Casaine, asked what does National Transmission did. Mr. Dechantz responded
it was an automotive repair center. Mr. Casaine explained he was trying to make a
distinction between indl:lstrial and light industrial.
Motion
Mr. McCray moved to approve. Mr. McKoy seconded the motion that unanimously
passed.
VII. Pulled Consent Agenda Items
B. Approval of the Period-Ended September 30, 2007 Financial Report
Susan Harris, Finance Director, reviewed the item showing the revenues for the year
minus the expenses. She advised there would be rollover funds and explained there
would be an adjustment made because they would record a liability for pOSSible TIF
refunds that might be incurred because the tax rolls were still not certified. The roll over
funds would be less than $8M, and they were not yet allocated. The plan was to put
those rollover funds in contingency. The eRA staff was in the process of determining
what to do with those monies. While they had some ideas, no formal plan was
presented to the board yet. One idea under consideration was an expansion of the
trolley. The money was there but not yet audited. Pre-audit adjustments would be
occurring in October 'and an audit in November. The funds did, however, need to be
allocated to projects needing to be completed within three years.
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Motion
Vice Chair Rodriguez moved to approve. Mr. McCray seconded the motion that unanimously
passed.
C. Approval of a Commercial Fa~ade Grant to Kim Kelly - 531 E. Ocean
Avenue not exceed $15,000.
Vice Chair Rodriguez requested clarification whether these types of grants were given to
tenants and not owners of buildings.
Mike Simon, Development Manager, responded they could be awarded to a tenant,
but only with the approval of the owner. In this instance there were two applicants
because the owner needed to give approval for the tenant to apply.
Attorney Doody explained the CRA could have consent and approval incorporated into
the application. The approval could be handled in a way similar to an easement. The
applicant would then be the actual recipient of the funds and the individual entity
required to make the improvement.
Mr. Weiland had a question about the sidewalk cafe and thought removable bollards
should be installed. Additionally if they were allowed to use the patio and sidewalk,
some type of agreement should be made that the tables would not block the sidewalk
and allow for proper pedestrian access. Lastly, he thought the maintenance of the
sidewalk should be incorporated.
Ms. Brooks explained the sidewalk access was mandated by the Code under Sidewalk
Cafe. The maintenance could be added, if no present provisions exist to wash the
sidewalk every few months. There was a short discussion a~ut bollards. Ms. Brooks
noted there was off street parking there. Mr. Weiland was concerned about safety.
Ms. Bright reported the City Manager was not fond of the bollards and suggested she
look into the matter further and revisit the matter next month.
Chair Taylor commented requiring bollards could be opening a Pandora's box. There
were other locations that have sidewalk cafes, but he did understand the safety aspect.
Mr. McCray asked who would be responsible if an accident occurred. Attorney.Doody
responded that was usually determined on a case by case basis, but generally, it was
the vehicle operator. Mr. Simon explained it would be easy to add an addendum to the
agreement. Thela~ger issue, however, is would it be governed through the City
Business Tax Receipt and be incorporated as a requirement. The reimbursement
requires proof of payment.
7
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Fl
October 9. 2007
,
Motion
Mr. McCray moved to approve. Mr. Weiland seconded the motion that unanimously
passed.
D. Approval of a Commercial Fa9!de Grant to Lisa Hargrove - 810 N. Federal
Highway not to exceed $15,000.
Vice Chair Rodriguez asked if the item was another owner tenant application. This
application was for the owner.
Motion
Vice Chair Rodriguez moved to approve. Mr. McCray seconded the motion that
Unanimously passed.
G. Report on eRA Property Acquisitions for FY 2006 - 2007 (Info. Only)
Mr. Weiland had questions and requested more Information be included when the items
were presented. Ms. Harris explained the properties were identified by the former
property owner. In the future, she would include a larger comment section and the
acquisition plan.
VIII. Old Business
None.
IX. New Business
A. Ocean Breeze RFP
Ms. Brooks outlined they received three responses to the Request for Proposals. Two
respondents met the criteria threshold; they were the American Realty and Carlise
Realty Groups. Ms. Brooks explained both groups would have 10 to 15 minutes to
make their presentation and questions would be heard at the end. Additionally, the
community participated in the process and the proposals were ranked. The scores were
aggregated; 74 pOints went to American Realty and 63 points went to the Carlisle
Group.
8
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
(Mr. Weiland left dais at 7:22 p.m.)
The prior board selected the participants to rank and shorttist the proposals. Vice Chair
Rodriguez explained the board added a person without their consent. It was clarified
with the original selection committee, one person dropped off and was replaced.
Another person dropped off and never turned in the score sheet. The direction of the
board regarding the individual who didn't drop off the score sheet was the CRA would
make a recommendation for a replacement. The participants were: Mr. McCray, Buck
Buchanan, INCA; Terrence Carera, HOB; Devlin Coughlin, Chamber of COmmerce; and
Peter Wallace, ITS.
(Mr. Weiland returned and Vice Chair Rodriguez left at 7:25 p.m.)
I. Presentations by Respondents
Jim Dyal, Vice President American Realty, 2602 Merida Lane, Tampa thanked all for the
opportunity to respond to the RFP and to introduce the development team. The firm
has two principals, and constructed 29 affordable developments with 5,700 units, plus
projects they developed in Georgia and Texas, as well as for student housing.
(Vice Chair Rodriguez returned at 7:26 p.m.)
The developments served families that meet the criteria for affordable housing and use
Low Income Housing Tax Credit Loans, S.A.I.L. and S.H.J.P. The PL Development
Group was Pascal Levy, which was a Palm Beach County firm, knowledgeable in SAIL
housing.
Mr. Dyal announced they reviewed the HOB plan and met with Northwood Renaissance
and the Boynton Beach COC who agreed to join the development team at a meeting
that took place last Wednesday. They could provide the outreach. The idea was they
wanted to bring in the development team to then hold the meetings with the
community. Ms. Sullivan was not aware of the meeting.
Mr. Weiland spoke about outreach and asked what if the CDC's could not provide
enough outreach to address all their concerns and needs. Mr. Oyal explained their job
was to ascertain what the community wanted and what they could do. Mr. Dyal
explained they have to build units that were wanted and could sell. The plan must be a
feasible plan. He wanted a harmonious project. They don't want to build a high density
project next to single-family homes. They wanted them to be compatible with
surrounding prope~ and land uses.
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Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Mr. Dyal explained the Northwood Renaissance and Boynton Beach CDC would also
help with financing. The project needed to have the right financial layering and
residents to be successful. LISC (Local Initiative Support Coalition) would also provide
financing for the project.
Community Development Corporations prequalify buyers. The plan was for part rental
and part home ownership. It was recognized not everyone was able to be a
homeowner. The rentals would be on one side of the properly and home ownership on
the other. The rental could be an incubator and stepping stone to home ownership. The
goal was to serve as wide a spectrum of families as possible and to facilitate
homeownership via the rental program. Mr. Oyal reviewed the plan. The townhome
portion had 56 units with green space and parking.
Some of the services that would be offered were a tenant program, credit counseling,
health care on site, tenant activities, computer labs, literacy and job training.
The project would be financed via a first mortgage amount of $2,280,000, tax credits in
the amount of $18,474,000 and deferred developers fee of $82,000. The construction
costs were anticipated to be $1,972,000 for the land and with $13,020,000 for hard
costs and $5,844,000 in soft costs. There would be 56 townhome units in total. There
would be 28 each of two and three bedroom units. The sales price for a two bedroom
would be $195K and the three bedroom would be $225K. The net profit from
town homes would be 1,346,820.
Mr. Dyal spoke about Community Housing Workforce Innovation Pilot Program
(CWHIP). The application cycle opens in January and funding awards were announced
in March. If they applied to CWHIP and were funded they could get moving with home,
ownership quickly. They could also layer that funding with use and SHIP. If CWHIP
was not available they would look to use HOME, SHOP and SHIP.
If funded, construction could start in 2009 with residents inhabiting the dwellings at the
end of 2009, at best case scenario for the rentals. The town homes, with CWHIP
subsidies, could be constructed within the year 2009.
Mr. McCray inquired how much funding could be sought. Mr. Oyal explained they could
apply for everything, and do so all at once. Additionally, this was a family development
that could also accommodate seniors. The units were not designed the same way as a
senior development, but the units would be handicapped accessible. The club house'
would have a pool, clubhouse and tot lot, fitness center, computer lab, usually leasing
office also.
10
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
American Realty Development has been a corporate entity for 2.5 years and they
succeeded Windover Housing Developer, who had been in business for over 20 years.
Chair Taylor inquired if the CWHIP funds were not awarded, whether they had the
financial capability to complete the project. Mr. Dyal responded there were other
financing vehicles, but they needed assistance to make it affordable to residents and
had to have the tax credit financing. They had a backup plan and, if unsuccessful on
the rental side, they were still fine on the home ownership side. Additionally, they
could alter the plan if needed to accommodate more rental or home ownership. Also,
in the RFP, their Intention on the rental side was to develOp and lease the development
to full occupancy, and then turn ownership over to the CDC and convey it as an asset
as sole general partner. They would the withdraw. Mr. Dyal explained doing so helped
them with capacity building and would allow local community development corporations
to develop their own properties for capacity on the non profit side.
They would negotiate a Memorandum of Understanding and they would receive equity
for participating. Some subsidies could be added. Their major role would be on the
home ownership side and for every unit they sold, they would be compensated. He has
not seen the MOU, but the basic concept was very fair.
Lloyd Boggio, CEO of Carlisle Development Group, announced their proposal was
different from the other proposals. He explained their proposal was an all rental
development with 148 units consisting of 116 two bedroom two bath and 32 three
bedroom two bath units. The financing was the same as that used by American Realty
Group and they would use the Low Income Housing Tax Credit, (UHTC). . They would
not be doing any home ownership.
He announced he was a general partner of over 12K units in Florida, with 3K presently
under construction. They were proud of their ability to access that financing.
They would have no interest in the development if they could not get tax credit funding.
He explained affordable housing cannot be built with conventional housing and that
UHTC is used throughout the country. They were the first tax credit development in the
nation to provide housing for youth exiting the foster care system.
Mr. Boggio related they were the first developer to create multi-development
partnership with nationally recognized charitable organizations such as Camillus House
and YMCA. They were the first for profit developer of supportive services housing. They
were the first for-profit tax credit developer to successfully develop In the Florida Keys.
They were the only for-profit developer to build for the homeless and the first for tax
credits in the Florida Keys for the last fifteen years. They were working in 23 counties
11
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
in much of the State and were constructing three story wood frame houses and high
rises in Broward.
The Ocean Breeze site plan did not have on street parking. The units would be two
stories in the front and three stories In the back. They constructed 71 of these
developments starting in 1994. There would be a clubhouse, exercise and computer
rooms, a large playground and play and recreation areas. They would provide services
and make the units become equity residential properties. The proposal was only rental
units on both sides.
Mr. Weiland inquired about the timeframe was for funding. The applications would be
submitted in February and they would be notified in July if awarded and receive official
notice in September. They would break ground in the first quarter of 2009 and begin
leasing in late summer of 2009.
Mr. McKoy noted the company scored low in adherence to the HOB plan. Mr. Boggio
who unable to account for the score. The developer would manage the property with
an on-site office. The firm has 154 employees in their management firm. He explained
the units were conventionally financed. He personally signs the guarantee on the
mortgage to the state, and personal guarantees to those investing in the tax credits,
agreeing to stay affordable for the life of the agreement (50 years). They would
manage up until the point a non profit partner would take it over. Right now the tax
credits and obligations ran longer than 15 years.
Mr. Weiland was concerned with the project being all rental. He explained the City had
public housing operated by the government. Mr. Boggio explained this project was
privately owned and operated via a program created in 1986 to enlist private
developers to build affordable housing. The tax credits were then created and would go
to the developer who would build it, and own and operate it. He explained if they
charge the rents mandated and kept it affordable for the term, they would get the tax
credit.
(Mr. McCray left the dais at 8:230 p.m.)
There was discussion on the HOB Plan wanting rental on one side and home ownership
on the other. Whether to disqualify the developer because they were not offering
home ownership was also discussed. Mr. Boggio explained the difference between
building different types of affordable housing. One ongoing project that closely
resembled this area. was the Tall Man Pines project in Delray Beach. There was a single-
family aspect to the project with a non-profit partner handling that portion. The
property was situated on an 11 acre parcel with 200 rental units and 42 single-family
12
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9.2007
units. That project was currently under construction and would begin leasing early next
year. Of the 42 homes, four were affordable and 38 were market-rate units.
There were no other questions.
(Mr. McCray returned to the dais at 8:23 p.m.)
II. Recommendation by Selection Committee
III. Board Selection
Mr. Weiland noted that when it was agreed to go out for proposals, it was thought
there would be three responses. He thought they should move fo/Ward and make a
decision. He indicated he would love to see 100% home ownership and recognized
many apartments were going condo conversion. There was a lack of affordable rentals.
The second presenter did not adhere to the HOB Plan. He explained home ownership
must be in the proposal for people to invest in the community and have a vested
interest.
Mr. McCray commented the proposals did not call for all rental units and he was not In
favor of having another Boynton Terrace. He thought the first proposer did due
diligence.
Attorney Doody, advised there was a legal distinction between single-family ownership
and home ownership. He asked for clarification on what was being offered. American
Realty explained the home ownership portion were townhomes and were attached.
They were not single-family detached homes.
Chair Taylor did not feel all rental units were appropriate and requested American
Realty explain about the services they would provide.
(Vice Chair Rodriguez left the dais at 8:29 p.m.)
Mr. Dyal responded when a non-profit group is engaged, they provide job training,
similar to the welfare to work programs and others that would be of benefit to the
residents. When application for the tax credits is made, a list of services is provided to
them to select from. American Realty explained they do not manage the property. The
homeownership would be turned over to a community land trust and homeowners
association to manage.
(Mr. McKoy left the dais and Vice Chair Rodriguez returned to the dais at 8:31 p.m.)
13
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Representatives from the R.M. Lee CDC/ the Neighborhood Renaissance and the
Boynton Beach Faith Based CDC were present.
Mr. Weiland had questions regarding the homeowner not owning the land and how a
problem under the foundation would be handled The homeowner and whatever
contractor guarantees they had on the home would ultimately be responsible. A
community land trust would be a vehicle that enters into a 99 year ground lease. The
non-profit owns the land and the homeowner would have the use of the land.
(Mr. McKoy returned to the dais at 8:33 p.m.)
The land trust owns the land and the homeowner owns the home and has the right to
the land. There is a minimal nominal fee paid to the land trust. With affordable
housing/ there is a unique mechanism there. There is a fiduciary relationship with the
homeowner. Non-profits have a zero foreclosure rate. The land trust helps them to
provide continuous contact with the homeowner. There are benefits to having a
community land trust which provides additional support and training to make successful
homeowners. With a co-op you own a share, and everything owned in common. A
land trust model is straight forward.
National studies by the Lincoln Land Institute showed land trusts were very successful
with resale of units because they maintain their resale values. The Burlington Land
Trust has hundred of units, that over time resold and they graduate first time home
buyers to marketrate homes and it keeps the housing ladder moving.
There would be two transactions which could occur simultaneously when purchasing a
unit associated with a land trust.
(Mr. Weiland left the dais at 8:37 p.m.)
They have 14 brand new homes in West Palm Beach that were involved with a land
trust. They have had no trouble with conventional lenders, and worked with Wachovia/
Washington Mutual, Bank Atlantic/ Harris Bank and others. Fannie Mae also accepts the
program as a product and the units are not difficult for resale.
Vice Chair Rodriguez asked what happened when it was near the end of the 99 year
lease and whether the ground lease had to be renewed. The owner did not have to
renew the lease. The mission of a non-profit was defined by the IRS and in the
corporate papers. The 99-year lease was a legal issue. Neighborhood Renaissance
indicated they would be happy to work with staff to make a formal presentation and be
able to answer more thoroughly any questions they may have.
14
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
There was discussion the land trust would have to be back to the board as a
negotiating tool.
(Mr. Weiland returned at 8:42 p.m.)
Motion
Mr. McCray moved to award the project to American Realty Development. Mr. Weiland
seconded the motion that passed unanimously.
B. Consideration of Amendments to Residential Improvement Grant Program
Chair Taylor recalled the board had brought up amendments recommended to be
expanded to the entire CRA District. Ms Brooks highlighted some of the amendments
were to require all applicants to provide a Statement of Net Worth Form, Statement of
Insurance and other miscellaneous changes as contained in the staff report.
Mr. Weiland indicated there had been a previous grant award pertaining to a landlord
that was removed; the discussion had been they would give the award if a statement of
net worth to determine whether the applicant/landlord truly needed the assistance was
submitted. Otherwise they would review the requests on a case by case.
Motion
Mr. McCray moved to approve. Mr. Weiland seconded the motion that unanimously
passed. .
C. Consideration to Change Board Travel Policy
Chair Taylor reviewed the item and discussion followed whether the board should
approve travel for the individual members. Mr. McKoy felt it should be left up to each
member to decide if it was a conference or event that would enhance their knowledge.
Mr. Weiland expressed some members were term limited but thought taking a trip one
month before the end of term was not beneficial.
Chair Taylor clarified the arrangements had been made and at the last minute
something came up. The member was asked to fill in since the conference fees had
been paid.
Mr. Weiland was not discussing individuals, only situations as to whether that should be
permissible.
15
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Mr. McKoy responded the Chair explained the money had already been spent and he
volunteered his time. He was offended.
Vice Chair Rodriguez asked what was the purpose of the item. Chair Taylor explained
the issue was whether any travel should come before the board for approval in total.
To keep things clean and above board, the board would consider whether to approve
travel, to approve the expense or if each member should approve their own travel.
Ms. Bright outlined the procedures in 2005. The board collectively made a decision on
those types of issues. They know what industry conferences are beneficial ahead of
time. The conference travel request form and the Chair and Vice Chair approve
anyone's travel including their own, but it usually is put on the agenda under consent
agenda. If they don't want to use the budget as the guiding document, staff needs to
know that to bring it back under consent.
Motion
Vice Chair Rodriguez moved to approve the revised travel policy so that it comes before
the board. Weiland seconded the motion that unanimously passed.
Motion
Mr. McKoy moved to approve the Chairs travel. Mr. McCray seconded the motion that
unanimously passed.
X. Comments by Staff
Ms. Bright referenced the downtown master plan, and advised they were currently
following the 2006 parking plan which would provide for over 2K spaces.
Mr. McCray explained he was approached and the item needed to be discussed.
Attorney Doody advised he met with Auburn Group on a draft development agreement
on the MLK corridor and they indicated a draft would be available in 10 days. In about
two weeks they could negotiate in earnest with them.
XI. Comments by Executive Director
Mr. McCray announced he was term limited and thanked all for serving them and the
board.
16
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
October 9. 2007
Vice Chair Rodriguez acknowledged Messrs. McCray and McKoy and thanked them for
taking responsibility and for their diligence.
Chair Taylor encouraged the CRA to use Boynton Beach businesses whenever possible.
Mr. McKoy indicated he enjoyed working with staff, Mr. McCray and the board.
XII. Comments by CRA Board Attorney
None.
XIII. Comments by CRA Board
None.
XIV. Adjournment
There being no further business before the board, there was consensus to adjourn at 8:58
p.m.
(l . Qk,VLij - '~lLfwJvW1L\
Catherine Cherfy-Guberman
Recording Secretary
101007
17
v. CONSENT AGENDA:
K. Review of Florida Redevelopment Conference Case
Study for the Boynton Beach CRA Innovatively
Addressing Affordable Housing Needs (Info. Only)
RA...........................,...........
... \
. ,..,' ;'l,:
East Side-West Side-Seas'lde Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: NovemberI4,2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Innovative Affordable Housing Solutions
SUMMARY: At the Florida Redevelopment Association 2007 Conference held in October, the
Boynton Beach Community Redevelopment Agency was recognized for its 2005 Bond Issuance
addressing the affordable housing crisis.
Attached is the power point presentation that was presented and utilized as a discussion point during
sessions. The Florida Redevelopment Association will be posting this power point on the web site to
serve as a model for other CRA's to copy.
FISCAL IMPACT: None
RECOMMENDATIONS: Info. Only
~.
0-
right
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 _ 2008 Board
Meetings\07 1114 Cf'A Board Meeting - November\FRA 2005 CRA Bond ppt.doc
BO\ IIloll Beath ('I{ \ ''', '
. Mission Statement
· Serves community by guiding redevelopment activities that create vibrant
downtown core and revitalized neighborhoods within District
. Created in 1982
. Boundaries
· 1,650 acres along the eastern edge of the City of Boynton Beach
· Major north/south road is Federal HighwaylU.S. I.
· East/west connectors are Gateway Blvd., Boynton Beach Blvd., Woolbright
Road, and Gulfstream Blvd
(
Bo~ n'on Beach ( I~ \ '''" ',' , '
+ City of Boynton Beach received Urban Infill and Redevelopment
Grant from State of Florida to prepare Neighborhood Master Plan
for what is now referred to as "the Heart of Boynton"
+ Almost completely residential
+ According to 2000 Census of Population, study area contained
3,193 permanent residents as of April 2000
· Predominately African American and Caribbean composition
. Area losing population
lIea~'1 of Bo~ n'on Inilia.i, (' "'" '
· Affordable housing major issue within Heart of Boynton
· Redevelopment program necessitates relocation within three
assemblage areas
· Prudent to develop affordable housing in community prior to
relocation
· Those who face relocation can elect to stay in community
· CRA proposed several initiatives to
· Ensure that Heart of Boynton be redeveloped in near future
· Reduce displacement of current residents by creating opportunities
for workforce housing
· Encourage growth oflocally owned businesses
. I,
Ill'al". ofBo~l1tol1lnilia.i,l' ",;, ~.":"
· Feasibility Analysis recommended following actions to redevelop
Heart of Boynton:
. Create successful catalyst projects to encourage further private
sector investment
. Use incentives such as financial, density, etc. to spur investment
. Tie incentives to CRA goals of quality design and affordability
. Provide subsidies to achieve realistic market pricing of $265,000
- $280,000
. Heart of Boynton Work Plan was adopted August, 2006
, .
IIOB \\ or!, Plan Id\l ",
· Work Plan provides $8.5 million budget for affordable housing:
· Provide gap funding to developer of Ocean Breeze to make 100%
of project affordable
$1,200,000
· Acquire property on behalf of Boynton Beach Faith-Based CDC
to develop 100% affordable townhome project (approximately 25
units) with sales prices approx. $250,000
$ 500,000
· Acquire property adjacent to Phase I of Ocean Breeze and sell to
developer at discount to create a whole block of development
$ 500,000
. Homebuyers Assistance Program
$3,000,000
, \,1
HOB " ()rl~ Plan ,,~\: ',,' 'j
· Residential Improvement Program - Limit to Heart of Boynton
Neighborhood, up to $20,000 wi no match required except for rentals
$ 400,000
· Contract with CDC to Administer Residential Improvement Program
$ 25,000
. Cherry Hill purchases - 7 properties
$1,000,000
· Community Improvement Grant - Youth program to assist with
maintenance of community. Youth receive stipend
$ 25,000
· Urban Housing Infill Program-Single-family infill west of Sea crest
$1.800.000
$8,450,000 TOTAL
, ,
Ileat"1 of Bo, tllon Iniliati, (' ',~\ '.,";
· Bonds issued in 2005 to fund affordable housing portion of plan
· $3,000,000 Tax Increment Revenue Bonds, Series 2005A _
tax-exempt portion to finance land acquisition for public roadways
· $8,275,000 Tax Increment Revenue Bonds Taxable Series 2005B _
taxable portion for HOB affordable housing Work Plan
· Taxable financing for Work Plan required under federal tax law as
funds envisioned to be used to:
· Acquire property to be redeveloped by commercial developers
· Develop an affordable "workforce" housing program
, l.r I
1I<.'al"' ofBo~lIt(HJ IlIi.iati\t.' I III :, "I'
· Bonds issued with tax increment revenues as primary security and a
backup guarantee from City of Boynton Beach
. Projects very important to City
· City's bonding capacity only affected if tax increment revenues
insufficient to pay debt service
I"
Ilca!"t of Bo~ 11'011 IlIit iat j, t.' 1<1" ~ ': '
· At time, tax increment revenues were $3.9 million annually
· CRA had bank loan outstanding with annual debt service of
approximately $305,000 through 2016
· CRA issued $18.6 million in bonds in 2004 for the public
improvements related to the HOB plan with 20-year debt service that
"wrapped around" the existing bank loan
· New Series 2005 Bonds structured to wrap around existing debt
servIce
· Provided overall level debt service at $2.5 million annually through
2026
10
I' .
l 'I'
lIea'"t of BO\ IIton IlIitiatiH' ,;".', I
. Approximately 1.56x debt service coverage
. Additional bonds test at 1.50x
· Debt service reserve fund equivalent to one year's debt service
payment ($2.5 million)
. Funded with bond proceeds
11
, ,
lIeart of BO\ltloll InitiatiH' "',,. ",'
· Strong eRA financials, solid legal provisions and backup City
guarantee enabled CRA to purchase bond insurance
. Provided AAA-rating
· Achieved underlying rating of A2 from Moody's and A from S&P
· Tax-exempt Series A: approximately 4.60% for 19 and 20 year
maturities
· Taxable Series B: 5.10% on 10 year maturity, 5.65% on 20 year
maturity
12
. I'
IIOB "orl\. Plall Ii"l :,,' I '
. Since August 2006, CRA has:
. Committed $707,000 to Homebuyers Assistance Program,
assisting 16 homebuyers
. Committed $180,000 to the Residential Improvement Program
. Purchased an 8.2 acre property for $7.1M that was RFP'd and
awarded for a 100% affordable ownership/rental development
. 99% funded from Series 2005 taxable bond proceeds
13
lI:.~ - --:::J
BOYNTON BEACH CRA
"lilR' ""Ill
TROLLEY
. .. 1.1'
Boynton Beach Trolley "New
Southern Route" Presentation
Molly Stahlman, Molly's Trolleys
Nov 14th, 2007
L..:=:...:....__=:.::::::;;~;::;::;:.=:...
BOVNTON BEACH CRA
TROLLEY
~-~~....
Map of Current Cross town
Trollev Route
<--~ \,. -
BOYNTON BEACH eRA 1k. NW Comrneru Par\< Dr
TROLLEY- Publi. ...ij, {Tri.tloll!
.. ~:;m.... .
"",.., ,.,. Z
W'
at l \<
_J
[~/
E0
(
SE 2nd A..,.J C:~ '''1
flo,. I
o ~
Efh,c"... N.....mb... 20~7 '. D . ... R~~ eRA ,
EXPANDED ROUTE & HOURS ......_______ l
r""-='" I
1
Current Route- Trolley Stops
~ DESCRIPTION LIVE/ WORK
1 Marina (Ocean & A1A) Live & Ent_Inment
2 BB at Federal Connectlon- Palm Tran
3 BB at Seacrest Live
4 Sea crest &7th Live
5 Deliverance Church Live
6 MLK Live
7 4th& 15th Live
8 BB Apts Live
9 4th&Gateway Live
10 Viilage on the Green Live
11 TRI RAIL Connection- Tri Rail
12 Publix at Quantum Village Wort< & Food Shop
13 Hampton Inn Hotel
14 Congress/Gateway Connectlon- Palm Tran
15 Marshails at Catalina Ctr Work & Shop
16 Boynton Beach MALL Work & Shop & Entertainment
17 Walmar! Wort< & Shop
18 Congress @ Oid Boynton Work & Shop & Connection
3
, _. ...'.....-........-..--j
~~
TROLLEY
Cross Town Route:
Q kUdt
Y""~"-'''''' ,.' UIC 'Pl ae
Monthly Riders Per Rider #s- % Cost Per
Riders Hour Change Rider
Previous 6
month Average 6,603 11.40 1.94% $6.28
May-07 8,107 12.1 24% $5.52
Jun-07 7,681 13.02 -5% $5.56
Jul-07 7,241 11.99 -6% $5.90
Aug-07 8,129 12.99 12% $5.50
Sap-07 8,900 14.22 9% $4.75
Oct-07 9,743 15.56 9% $4.59
6 month Avg:
8,300
13.31
7.37%
$5.30
As of November 5th, 2007, We added Wal-mart and Super Target. 4
2
.-._....._-_.~ Description of the
BOYNTON BEACH CRA
TROLLEY "New Southern
'--,., ,., Route"
· Change from Current Semi circle to a FULL circle- by
adding the South part of Boynton Beach to Route
· Two trolleys traveling Clockwise and Two Trolleys
traveling Counterclockwise
· 29 total stops: 17 "north" PLUS 12 "south" stops
· Trolley every 37 minutes heading your desired location/
direction.
· Communities Added Include:
- Bethesda Memorial Hospital
- Leisureville, Colonial Court & Sterling Village
- All Communities in between!
5
it '~---. "-~-'::=::1
BOYNTON BEACH CRA
ProDosed-
"New Southern Route"
TROLLEY
-,. ,., .'.'-
Connecting Where People Live To
Where People Work and Shop
_Two Trolleys will run
CLOCKWISE and 2 Trolleys \NiII
run Counterclockwise-
Headways of 35 minutes.
II]
6
3
.:---. -"-a----::::)
BOYNTON BEACH CRA
TROLLEY
cc._....,--. ,. ""c.
New Southern Rotite
Benefits of the "New Southern Route"
· Riders can choose to go either direction
· You can get to all points in 20-30 minutes!
· Connects "southern communities" with service
to Tri Rail, the Mall, Publix and the Marina,
further reducing traffic on the road
· Adds Service to Bethesda Hospital- to volunteer
or for appointments.
· Increases sense of community
7
New Southern Route "Proposed" Stops
~ DESCRIPTION L1VEI WORK
19 Publix Wort< & Shop
20 Leisureville-1 Live
21 Leisureville-2 Live
22 Leisureville-3 Live
23 18th st@SW22ndAve Live
24 23rd Ave @ SW 22nd Ave Live
25 Bethesda Memorial Hospital Wort< & Appointments
26 Gulfstream & Seaerest Live
27 Colonial Court (Federal) Live
28 Publix (@SW 15th Ave) Wort< & Food Shop
29 Sterling Village (Federal) Live
Marina (Ocean & A1A) Live & Entertaimnent
8
4
1.-..-....-........--.-"
BOYNTON BEACH CRA
_.~--,..-.,..._.. "-,...-.,". "---..p. ,,~.
TROLLEY
". .''''
Laraest Employers in Boynton Beach
(source Info USA & Greater BB Chamber
of Commerce - 2007):
Employer
· Bethesda Memorial Hospital
· City of Boynton Beach
· Publix Supermarket
· Wal-mart
· Manor Care Health Services
Employees
2,000
1,000
827
600
350
Rank
1
2
3
4
5
Communities and Units
· Colonial Club- Est at 600 units
· Sterling Village- 840 units
· Leisureville- 892 Houses
9
c=----==-::- ---, --..11__ .==>>
BOYN'T~ ~~~CH E...!'-~
TROLLEY
- ~,- ..-....,..<<-...-
Trolley Benefit
Summary
From the Auaust 07 Rider Survey:
· Transports residents to work (33%)
· Encourages senior's independence (10%)
· Provides mobility for teenagers to access jobs &
educational opportunities (30%)
· Connects residents wI Tri Rail (regional transit) (10%)
· Connects residents wI shopping & grocery (50%)
· Expands opportunities for individuals dependent on
public transportation
· Supports land use revitalization initiatives
· Alternative to automobile travel
10
5
v. CONSENT AGENDA:
L. Approval of Work Order #2
in the Amount of $11,670 to Burkhardt Construction,
Inc. to Remove Efflorescence and Seal Pavers
at Boynton Beach Blvd. Extension and the Promenade
\1
,""~\!t;::'.,.;;;.
F~....;,'.,.~'"""
~~~~Y~T2~CRA
iIIi East Side-West Side-Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14,2007
x I Consent Agenda I
Old Business I I
New Business
Public Hearing
Other
SUBJECT: Approval of Burkhardt Construction, Inc. Work Order No.2 in the amount
of $11 ,670 to Remove Efflorescence and Seal Pavers at Boynton Beach Blvd. Extension and the Promenade
SUMMARY: The Boynton Beach Blvd. Extension and the Promenade were completed in 2005.
Due to the high salt content of the ground and air, sections of the pavered area have developed
efflorescence staining which is a powdery crust owing to the deposition of soluble salts.
If allowed to continue, the efflorescence will permanently stain and damage the pavers. Simply
replacing the affected pavers will not resolve the problem. The pavers must be cleaned and sealed to
protect against the effects of salt.
CRA staff requested, under Burkhardt's Continuing Contract, that Burkhardt prepare an estimate to
clean and seal the affected paver areas. Burkhardt's estimate and Work Order No.2 are attached for
reVIew.
FISCAL IMPACT: $11,670 to come from budget line item 51620-208
RECOMMENDATIONS: Approve Work Order No. 2 in the amount of$11,670 with Burkhardt
Construction, Inc. to remove efflorescence and seal pavers located at the Boynton Beach Blvd. Extension
and Promenade.
cjjw~
VivIan L. Brooks .
Assistant Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Burkhardt WO #2.doc
CONTINUING CONTRACT
WORK AUTHORIZATION NO.2
From: Burkhardt Construction, Inc.
1400 Alabama Ave. #20
West Palm Beach, FI. 33401
AU: Dennis E. Haynes
Tel: (561) 659-1400
Fax: (561) 659-1402
To: Boynton Beach Community Redevelopment Agency
915 South Federal Highway
Boynton Beacli, FI. 33435
Att: Vivian L. Brooks, Assistant Director
Tel: 737-3256
Fax: 737-3258
Project: Paver Efflorescence Removal And Sealing
Boynton Beach Blvd. Extension And Promenade
Plans: None
Item Description
Quantity
Unit Price
Amount
General Conditions/Mobilization
Move-in, Move-out
Supervision
Layout
Testing
Insurance Overhead
$400.00
1LS
1LS
1LS
1LS
1LS
Maintenance of Traffic
Maintenance Of Traffic 1 LS
$500.00
$500.00
$500.00
Paver Efflorescence Removal
Labor/Equipment & Material 14360 SF
To Acid Treat And Remove
Efflorescence From Existing Pavers
$0.40
$5,744.00
$5,744.00
Paver Sealing
Labor/Equipment & Material 14350 SF
To Apply 2-Coat Sealer
Treatment To Existing Pavers
$5,026.00
$5,026.00
$0.35
Total
$11,670.00
i~ ~'.< hi I'
, '..- tf:?l ~~' '\ l
EXHIBIT F
WORK AUTHORIZATION
('jT T ~1 ! <'il',;" ,
...... - ~' ~ (.ut~/
f~OYrnolJ, BFA"lCH r: 1..;1,1
<:t.',_ <~ ~, ........., r;., _ _
WORK AUTHORIZATION NO.2
CONTRACT NO.
/
TO: BURKHARDT CONSTRUCTION, INC.
1400 ALABAMA AVE., SUITE #20
WEST PALM BEACH, FL 33401
DATE: 10/8/2007
Boynton Bch. Blvd. Extension, Paver
PROJECT NAME: Cleaning/Sealing
PROJECT NO.
Under our AGREEMENT dated
15-Jun-07
**************************************************************************************************
You hereby are authorized and directed to make the following change(s) in accordance
with terms and conditions of the AGREEMENT:
For the Additive Sum of: Eleven-Thousand, Six-Hundred, Seventy And No/100 Dollars
Original Agreement Amount
$0
Sum of Previous Work Authorizations
$24,800.00
$11,670.00
$36,470.00
This Work Authorization (Add)
Present Agreement Amount
The time for completion shall be (increased) by zero calendar days due to
this Work Authorization. Accordingly, the Owner shall issue a Notice To Proceed after the
Contractor has secured all of the permits required for this work. Your acceptance of this
Work Authorization shall constitute a modification to our Agreement and will be performed
subject to all the same. ~erms and conditions in our Agreement indicated above, as fully as
if the same were repeated in this acceptance.
The adjustment, if any, to this Agreement shall constitute a full and final settlement of
\
any and all claims arising out of or related to the change set forth herein, including claims
for impact and delay costs.
By:
Accepted'
By:
Owner
CONTINUING CONTRACT
WORK AUTHORIZATION NO.2
From: Burkhardt Construction, Inc.
1400 Alabama Ave. #20
West Palm Beach, FI. 33401
AU: Dennis E. Haynes
Tel: (561) 659-1400
Fax: (561) 659-1402
To: Boynton Beach Community Redevelopment Agency
915 South Federal Highway
Boynton Beach, FI. 33435
AU: Vivian L. Brooks, Assistant Director
Tel: 737-3256
Fax: 737-3258
Project: Paver Efflorescence Removal And Sealing
Boynton Beach Blvd. Extension And Promenade
Plans: None
Item Description
Quantity
Unit Price
Amount
General Conditions/Mobilization
Move-in, Move-out
Supervision
layout
Testing
Insurance Overhead
$400.00
1LS
1LS
1LS
1LS
1LS
Maintenance of Traffic
Maintenance Of Traffic 1 LS
$500.00
$500.00
$500.00
Paver Efflorescence Removal
labor/Equipment & Material 14360 SF
To Acid Treat And Remove
Efflorescence From Existing Pavers
$0.40
$5,744.00
$5,744.00
Paver Sealing
labor/Equipment & Material 14350 SF
To Apply 2-Coat Sealer
Treatment To Existing Pavers
$5,026.00
$5,026.00
$0.35
Total
$11,670.00
if the same were repeated in this acceptance.
The adjustment, if any, to this Agreement shall constitute a full and final settlement of
/
any and all claims arising out of or related to the change set forth herein, including claims
for impact and delay costs.
By:
Accepted'
By:
Owner
EXHIBIT F
WORK AUTHORIZATION
WORK AUTHORIZATION NO.2
CONTRACT NO.
,
.
TO: BURKHARDT CONSTRUCTION, INC.
1400 ALABAMA AVE., SUITE #20
WEST PALM BEACH, FL 33401
DATE: 10/8/2007
Boynton Bch. Blvd. Extension, Paver
PROJECT NAME: Cleaning/Sealing
PROJECT NO.
Under our AGREEMENT dated
15-Jun-07
**************************************************************************************************
You hereby are authorized and directed to make the following change(s) in accordance
with terms and conditions of the AGREEMENT:
For the Additive Sum of: Eleven-Thousand, Six-Hundred, Seventy And No/100 Dollars
Original Agreement Amount
$0
$24,800.00
$11,670.00
$36,470.00
Sum of Previous Work Authorizations
This Work Authorization (Add)
Present Agreement Amount
The time for completion shall be (increased) by zero calendar days due to
this Work Authorization. Accordingly, the Owner shall issue a Notice To Proceed after the
Contractor has secured all of the permits required for this work. Your acceptance of this
Work Authorization shall constitute a modification to our Agreement and will be performed
subject to all the same.t.erms and conditions in our Agreement indicated above, as fully as
if the same were repeated in this acceptance.
The adjustment, if any, to this Agreement shall constitute a full and final settlement of
any and all claims arising out of or related to the change set forth herein, including claims
for impact and delay costs.
Accepted:
By:
By:
Owner
CONTINUING CONTRACT
WORK AUTHORIZATION NO.2
From: Burkhardt Construction, Inc.
1400 Alabama Ave. #20
West Palm Beach, FI. 33401
Att: Dennis E. Haynes
Tel: (561) 659-1400
Fax: (561) 659-1402
To: Boynton Beach Community Redevelopment Agency
915 South Federal Highway
Boynton Beach, FI. 33435
Att: Vivian l. Brooks, Assistant Director
Tel: 737-3256
Fax: 737-3258
Project: Paver Efflorescence Removal And Sealing
Boynton Beach Blvd. Extension And Promenade
Plans: None
Item Description
Quantity
Unit Price
Amount
General Conditions/Mobilization
Move-in, Move-out
Supervision
Layout
Testing
Insurance Overhead
lLS
lLS
1LS
lLS
1LS
$.400.00
Maintenance of Traffic
Maintenance Of Traffic 1 LS
$500.00
$500.00
$500.00
Paver Efflorescence Removal
Labor/Equipment & Material 14360 SF
To Acid Treat And Remove
Efflorescence From Existing Pavers
$0.40
$5,744.00
$5,744.00
Paver Sealing
Labor/Equipment & Material 14350 SF
To Apply 2-Coat Sealer
Treatment To Existing Pavers
$5,026.00
$5,026.00
$0.35
Total
$11,670.00
EXHIBIT F
WORK AUTHORIZATION
WORK AUTHORIZATION NO.2
CONTRACT NO.
.'
TO: BURKHARDT CONSTRUCTION, INC.
1400 ALABAMA AVE., SUITE #20
WEST PALM BEACH, FL 33401
DATE: 10/8/2007
Boynton Bch. Blvd. Extension, Paver
PROJECT NAME: Cleaning/Sealing
PROJECT NO.
Under our AGREEMENT dated
15-Jun-07
**************************************************************************************************
You hereby are authorized and directed to make the following change(s) in accordance
with terms and conditions of the AGREEMENT:
For the Additive Sum of: Eleven-Thousand, Six-Hundred, Seventy And No/100 Dollars
Original Agreement Amount
$0
$24,800.00
Sum of Previous Work Authorizations
This Work Authorization (Add)
$11,670.00
Present Agreement Amount
$36,470.00
The time for completion shall be (increased) by zero calendar days due to
this Work Authorization. Accordingly, the Owner shall issue a Notice To Proceed after the
Contractor has secured all of the permits required for this work. Your acceptance of this
Work Authorization shall constitute a modification to our Agreement and will be performed
subject to all the same.t.erms and conditions in our Agreement indicated above, as fully as
if the same were repeated in this acceptance.
The adjustment, if any, to this Agreement shall constitute a full and final settlement of
.'
any and all claims arising out of or related to the change set forth herein, including claims
for impact and delay costs.
By:
By:
Owner
CONTINUING CONTRACT
WORK AUTHORIZATION NO.2
From: Burkhardt Construction, Inc.
1400 Alabama Ave. #20
West Palm Beach, FI. 33401
Att: Dennis E. Haynes
Tel: (561) 659-1400
Fax: (561) 659-1402
To: Boynton Beach Community Redevelopment Agency
915 South Federal Highway
Boynton Beach, FI. 33435
Att: Vivian l. Brooks, Assistant Director
Tel: 737-3256
Fax: 737-3258
Project: Paver Efflorescence Removal And Sealing
Boynton Beach Blvd. Extension And Promenade
Plans: None
Item Description
Quantity
Unit Price
Amount
General Conditions/Mobilization
Move-in, Move-out
Supervision
Layout
Testing
Insurance Overhead
$400.00
ItS
1tS
ItS
1tS
ItS
Maintenance of Traffic
Maintenance Of Traffic 1 tS
$500.00
$500.00
$500.00
Paver Efflorescence Removal
Labor/Equipment & Material 14360 SF
To Acid Treat And Remove
Efflorescence From Existing Pavers
$0.40
$5,744.00
$5,744.00
Paver Sealing
Labor/Equipment & Material 14350 SF
To Apply 2-Coat Sealer
Treatment To Existing Pavers
$5,026.00
$5,026.00
$0.35
Total
$11,670.00
;'
v. CONSENT AGENDA:
M. Approval of Work Order # 001.0 from Hedrick
Brothers Construction in the Amount not to
Exceed $140,000 to Complete the Housing
Rehabilitation of Seven Homes Approved
Under the Residential Improvement Grant Program
~~~~Y~T2~ eRA
iIi East Side-West Side-Seaside Renaissance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
I x I Consent Agenda I
Old Business
New Business
I Public Hearing
Other I
SUBJECT: Consideration of Work Order #001.0 under Continuing Contract with Hedrick
Brothers Construction Inc. to perform all phases of construction and management for the
Residential Improvement Program.
SUMMARY: On June 28, 2007, the CRA Board entered into a continuing contract with
Hedrick Brothers Construction Inc. Attached for your review is Work Order #001.0 under the
Continuing Contract. The scope of this Work Order is to provide general contracting and
construction management services for seven approved residences under the CRA's Residential
Improvement Grant Program. The construction specifications have been prepared by REG
Architects and include exterior renovation and repair for items such as new roofs, doors,
windows, hurricane shutters and painting. The cost for each residence is not to exceed the grant
amount of $20,000 per residence.
FISCAL IMPACT: $140,000 to come from Bond II, 02-58300-474.
RECOMMENDA TIONS: Approve execution of Work Order #001.0 with Hedrick
Brothers Construction, Inc. in the amount not to exceed $140,000 under their Continuing
Contract to provide General Contracting, Construction Management and Consulting Services for
the Residential Improvement Program.
~~~~
Michael Simon
Development Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008
Board Meetings\07 11 14 CRA Board Meeting - November\Hedrick Brothers Work Order #1.doc
. --
...
. .
HEDRICK BROTHERS
CONSTRUCTION
o
BRINGING VISIONS TO REALITY 000
.
Date: 11/07/07
To: Mr. Michael Simon
Development Manager
Boynton Beach CRA
915 South Federal Highway
Boynton Beach, FL 33435
Re: Boynton Beach Residential Improvement Program
HB Job # 07-548-01
CRA Work Order # 001.0
Dear Mr. Simon,
Hedrick Brothers Construction Company, Inc. presents the following proposal
in response to a continuing contract with the Boynton Beach Community
Redevelopment Agency (CRAI. It is understood that the scope of the work
for each house will be defined by the Boynton Beach CRA, but will not
exceed the Twenty Thousand Dollar ($20,000.00) grant approved by the CRA
Board. The Renovation to take place under this proposal is limited to the
following residences:
1) Aikens Residence, REG Project No. 07013-2.5
726 Northeast 1 st street, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 20,2007.
o
2200 Centrepark West Drive, Suite 100, West Palm Beach. FL 33409 Main: 561-689-8880 Pax: 561.689-8860 www.hedrickbrothers.colU CGCOI 31 37 00000000
Page 1 ~
o
,.....,
21 Darrisaw Residence, REG Project No. 07013-2.8
509 Northwest 11lh Avenue, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 20,2007.
3) Jerry Residence, REG Project No. 07013-2.6
423 Northwest 7th Avenue, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
october 20,2007.
o
ODD.
.
4) Jones Residence, REG Project No. 07013-2.1
557 Northwest 12th Avenue, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address.
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 20, 2007.
5) Mitchell Residence, REG Project No. 07013-2.2
416 Northwest 11 th Avenue, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 20, 2007.
6) Shaw Residence, REG Project No. 07013-2.7
117 Northwest 4th Avenue, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 13, 2007.
7} Sullivan Residence, REG Project No. 07013-2.3
201 Northeast 1 sl street, Boynton Beach, FL 33435
We herewith propose to furnish all labor, material, and equipment
necessary for the construction and permitting at the address
referenced above for a budget not to exceed Twenty Thousand
Dollars ($20,000.00). This proposal is based on the Specification
Package prepared by REG Architecture for this residence dated
October 20,2007. 0
HEDRICK BROTHERS CONSTRUCTION 00000000
Page 2 ~
o
r1
Our proposal is subject to certain exclusions and qualifications, which are
attached for your reference.
We look forward to being of service to you in the construction for this project.
If we may be of further assistance, please let us know.
Sincerely,
r!ftv~
Project Manager
HEDRICK BROTHERS CONSTRUCTION CO., INC.
BY:
Dale R. Hedrick
Print Name
TITLE: President
DATE
FL License Number CG-C013137
Signature
ACCEPTED BY Boynton Beach Community Redevelopment Agency:
BY:
TITLE
DATE
Print Name
Signature
Enclosures
o
ODD.
.
o
HEDRICK BROTHERS CONSTRUCTION DODOOOD[
Page 3 .
o
o
....
Boynton Beach Residential Improvement Program
Boynton Beach eRA
91 5 South Federal Highway
Boynton Beach, FL 33435
o
Doo.
.
November 7,2007
Qualifications/Exclusions
1) The Boynton Beach CRA is to be responsible for the following:
a. Provide parking for construction vehicles.
b. Provide land for the placement of lockable storage containers.
2) The project schedule will be based on performing all phases of the
construction WITHOUT INTERRUPTION from existing residents or acts of
God. Every effort will be made by the General Contractor to work with
the community to achieve this goal.
3) Proposal does not cover any costs associated with correcting
existing code deficient items that may arise after the ceilings, walls,
and/or roofs have been removed.
4) Due to the volatility of the costs of construction materials, this
proposal is only valid for 30 days from the above date. In order to
secure this quote, a notice of acceptance or contract must be received
within those 30 days. The pricing of the materials are subject to change
without notice.
o
HEDRICK BROTHERS CONSTRUCTION DoODODO[
Page4 . .
~. ~ 8
. "
v. CONSENT AGENDA:
N. Approval of a Sidewalk Cafe Permit for Eye of the
Storm Located at 531 E. Ocean Ave.
~~Y~T2~ C f~A
East Side-West Side-Seas',de Rena',ssance
AGENDA ITEM STAFF REPORT
DATE:
November 14, 2007
SUBJECT:
Approval of a Sidewalk Cafe Permit for the Eye ofthe Storm
I Consent Agenda I X I Old Business
New Business
Public Hearing
Other
SUMMARY: The City of Boynton Beach ordinance requires a permit to be issued for a business
to operate a sidewalk cafe abutting any sidewalk or when the outdoor seating will use the public right-of-
way. The code also limits the location of sidewalk cafes to the boundaries the Community
Redevelopment Area which allow restaurants or nightclubs, subject to any limitations of the particular
zoning district.
Kim Kelly, owner of the Eye of the Storm Ice Cream Shop located at 531 E. Ocean Avenue, has
submitted a Sidewalk Cafe permit application to the City of Boynton Beach's Department of
Development Services. The application documents have been reviewed by Ed Breese, Principle Planner,
as well as CRA staff for compliance under the ordinance. Because the sidewalk cafe application is
within the CRA boundaries, the application requires the CRA Board to provide the Development
Services Department with a recommendation of support prior to the application going before the City
Commission for final approval and issuance.
FISCAL IMPACT:
None
RECOMMENDA TIONS:
Staff recommends supporting the sidewalk application permit submitted by the Eye of the Storm located
at 531 E. Ocean Avenue.
Lff~.
Michael Simon, evelopment Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 eRA Board Meeting - November\Sidewalk Cafe Permit-Eye of the Storm.doc
Section 17. mIJIIII! cafe.
A. DEFINITIONS. The following words, terms and phrases, when used in this
article, shall have the meanings ascribed to them in this section, except when the context
clearly indicates a different meaning.
Permittee shall mean the lawful holder of a" cafe permit obtained pursuant to
the terms and provisions of this article.
Right-aI-way shall mean land in which the state, the Florida Department of
Transportation, Palm Beach County or the City of Boynton Beach owns or has an
agreement devoted to or required for use as a transportation facility or street.
- shall mean that portion of the right-of-way which is located between the
curbline or the lateral line of a street and adjacent property line and which is intended for
use by pedestrians.
- cafe shall mean the placin~g, or permitting of the placing and
locating of chairs and tables within the __ area adjacent to a business licensed to
operate as a restaurant or a nightclub as defined in the Code.
Street means that portion of a right-of-way improved, designed or ordinarily used for
vehicular traffic or parking.
B. PERMIT ~RED. It shall be unlawful for any person to operate a"
cafe abutting any _ or publ~f-way within the city without obtaining a
permit as required by this article. Imi1I\IIII cafes shall be located only wher~ible
as prescribed herein. No person shall establish a _ cafe abutting any _
unless such person has obtained a valid permit for a _ cafe pursuant to this article.
.hi (30) days from the effective date of this article, any person or entity operating a
cafe without a permit or any property owner allowing the operation of a
cafe without a permit upon his/her/its property shall be subject to penalties as
provided in this article.
C. GEOGRAPHIC LIMITATION. IIIIIIIII cafes shall be limited to the
boundaries of Community Redevelopment Area zoning districts which allow restaurants
or nightclubs, subject to any limitations or restrictions ofthe particular zoning district.
D. PERMIT FEE.
1. The annual permit fee for establishing or maintaining a" cafe shall be
$3.75 per seat with a minimum charge of$93.00.
2. The permit fee shall be paid on or before October I st and shall cover the time
period from October 1st through September 30th of the following calendar year,
provided, however, that for the 2001-2002 year; the fee shall be due and payable on or
prior to operation and prorated for the year. No permit shall be issued for an~nal
portion of the year; provided, however, that any person or entity operating a _
cafe for a period beginning after April 1 st, may obtain a permit for the remaining portion
of the fiscal year upon payment of one-half of the permit fee required by this article. No
refund of fees shall be allowed.
3. The permit fees collected pursuant to this section from'" cafes located
in the City of Boynton Beach shall be placed in the general revenue fund.
E. PERMIT APPLICATION.
1. Application for a permit to operate a ... cafe shall be made at the
Department of Development Office of Business Tax Receipts. Such application shall
include:
a. Name, address and telephone number of the applicant.
b. Name and address of restaurant/night club.
c. A copy of a valid City of ~ Beach business tax receipt to operate a
restaurant or a nightclub adjacent to the _ which is the subject of the application.
d. In the case of a new or newly renovated facility, a ~ valid
certificate of completion for the building frontage adjacent to the _ which is the
subject of the application.
article.
e. Evidence of insurance containing terms required under section G. of this
f. A drawing to scale showing the layout and dimensions of the existing
... area and adjacent private property, proposed location, size and number of
tables, chairs, steps, trees, ~meters, bus shelters, ... benches, trash
receptacles, and any other _ obstruction either existing or proposed within the
pedestrian area.
g. Photographs, drawings or manufacturer's brochures fully describing the
~ce of all proposed tables, chairs, umbrellas or other objects related to the
_cafe.
h. Written approval by the building owner as to the proposed use of the
... and building frontage for a'" cafe.
1. A nonrefundable application fee of forty dollars ($40.00).
2. Applications shall be reviewed for compliance with city ordinances and must
be approved by the CRA Board. Final approval shall be from the City Commission.
F. REQUIREMENTS OF A
SlDEWAIX
CAFE PERMIT.
1. 111IIIII cafes shall be restricted to the private'" frontage of the
licensed restaurant or nightclub to which the permit is issued or within the private
... frontage of the building where the validly licensed restaurant or nightclub are
located.
2. Tables or chairs shall be located a minimum of five (5) feet from a pedestrian
crosswalk or handicap ramp, bus stop shelter, bus stop sign, taxi stand, stop sign or fire-
hydrant.
3. A clear pathway, parallel with the street, with a minimum width of four (4)
feet, shall be maintained for through pedestrian traffic. This requirement must be
consistent with the Landscape Code.
4. In areas of congested pedestrian activity, the City Commission is authorized to
require a wider pedestrian path, as circumstances dictate.
5. Temporary objects, including landscaping, shall be permitted around the
perimeter of an area occupied by tables and chairs in accordance with all other
requirements of this section.
6. Tables, chairs, umbrellas, canopies, awnings, and any other objects utilized as
part of the'" cafe shall be of quality design, materials, size, elevation and
workmanship both to ensure the safety and convenience of users, and to enhance the
visual quality of the urban environment. Design, materials and colors shall be approved
by the CRA Board and City Commission prior to the issuance of the'" cafe
permit.
7. Awnings, umbrellas and other decorative material shall be fire-retardant,
pressure treated or manufactured, or fire resistant material. Signs on awnings, umbrellas,
chairs, tables and any other fixtures which are placed on the public right-of-way shall be
limited to the name of the principal use. Lettering may not exceed four (4) inches in
height.
8. All tables, chairs, umbrellas, canopies, awnings, and any other objects as part
of the ... cafe shall meet the following minimum design standards:
a. Contribute to the aesthetic appearance of the area where the'" cafe
is proposed by promoting the design and color theme applicable to that area;
b. Contribute to the efforts of community identity and redevelopment;
c. Not constitute or create traffic or pedestrian hazards; and
d. Respect Community standards relative to decency and obscenity.
9. Prior to forwarding the application to the CRA Board, the eRA Director or
designee shall certify that there are no outstanding fines, moneys, fees, taxes or other
charges owed to the City by the curre~ owners or operators of the property
requesting a __ cafe permit. A IIUIIIUI cafe permit will not be issued until all
outstanding debts to the city are paid in full.
10. One (1) menu board only shall be permitted and limited to a maximum of
four (4) square feet. The menu board location shall be shown on the permit. The menu
board shall not be a sandwich sign.
11. Any food service establishment that qualifies under the conditions of this
article may redesign the face of their establishment to allow for doors or panels that
permit the establishment to have totally open sides allowing for an indoor/outdoor "cafe"
design. These changes in the building can only be made after a proper building permit is
issued, said changes otherwise comply with this Code, and all appropriate fees paid.
G. LIABILITY AND INSURANCE.
1. The permittee agrees to indemnify, defend, save and hold harmless the city, its
officers and employees from any and all claims, liability, lawsuits, damages and causes of
action which may arise out of this permit, or the permittee's activity on the premises by
executing a written hold harmless agreement.
2. The permittee agrees to meet and maintain for the entire permit period, at
hislher own expense, the following requirements:
a. Commercial general liability insurance in the amount of one million dollars
($1,000,000.00) per occurrence for bodily injury and property damage. The city must be
named as an additional insured on this policy, and an endorsement must be issued as part
of the policy reflecting this requirement.
b. Worker's compensation and employer's liability as required by the state.
c. All policies must be issued by companies authorized to do business in the
state and rated B+: VI or better per Best's Key Rating Guide, latest edition.
d. The city must receive thirty (30) days written notice prior to any
cancellation, nonrenewal or material change in the coverage provided.
e. The permittee must include in the application an original certificate of
insurance as evidence that the above requirements have been met. Failure to maintain
these requirements shall justify a suspension or revocation of a _ cafe permit by
the city manager.
3. The permit period shall run and insurance requirements as described in
subsection b. above shall be effective from October 1 st until September 30th of the
following calendar year.
H.
SIDEW ALK
CAFE PERMITS.
1. Each permit shall be effective for one (1) year from October 1 st until
September 30th, subject to annual renewal.
2. The permit may be temporarily suspended by the City, when necessary to
clear 11IIIII areas for a "community or special event" authorized by a permit issued by
the Leisure Services department.
3. The City may require the temporary removal oflllllll cafes when street,
11IIIII, or utility repairs necessitate such action.
4. The City and/or an authorized police officer of the City may cause the
immediate removal or relocation of all or parts of the"" cafe in emergency
situations.
5. The City and its officers and employees shall not be responsible for 11IIIII
cafe components relocated during emergencies.
6. The permit shall be specifically limited to the area shown on the "exhibit"
attached to and made a part of the permit. The City shall have the right to remove
without notice, any tables, chairs or other objects not in the permit area.
7. The~e shall act to assure that its use of the ... in no way
interferes with _ users or limits their free unobstructed passage. The City may
require relocation of tables, chairs and other objects at any time for safety or pedestrian
flow consideration.
8. The 11IIIII cafe shall be open for use by the general public, although such
use may be restricted by the permittee to the patrons of the permittee.
9. Permittees holding a business tax receipt or certificate of use limited to take-
out food shall not be permitted to provide table service on the _. This provision
shall not include an ice cream shop or coffee bar which is duly licensed for eat-in service.
10. Tables, chairs, umbrellas, and any other objects permitted as part of a
- cafe shall be maintained with a clean and attractive appearance and shall be in
good repair at all times.
11. The" area covered by the permit and" ana roadway
immediately adjacent to it shall be maintained in a neat and orderly appearance at all
times, and the area shall be cleared of all debris as needed during the day, and again at the
close of each business day.
12. No signs other than those permitted herein shall be permitted in the public
right-of-way.
13. No tables, chairs or any other parts of_ cafes shall be attached,
chained, or in any manner affixed to any tree, post, sign or other fixture, curb or _
within or near the permitted area. No additional outdoor seating authorized herein shall
be used for calculating seating requirements pertaining to location of, applications for, or
issuance of~ense for any establishment use area and/or seating capacity realized
through the _ cafe use and contiguous outdoor dining shall not invoke provisions
of the zoning code as they pertain to parking or other matters, with the exception of
capital facilities fees which will be assessed per seating.
14. The area between the exterior walls of a restaurant or a nightclub and the
edge of_ shall be designated as public space. The placement of tables and chairs
in this public space shall not constitute a building improvement which otherwise triggers
structural improvements to the operating business under the provisions of the Southern
Building Code or any state statute. In the event an operator of a restaurant or a night club
creates a _ cafe pursuant to the terms of this section and such creation entails
actual structural improvements to any portion of the structure other than the permanently
obstructed ingress or egress to the restaurant or nightclub then, in that event, all
applicable provisions of the Southern Building Code or state statutes necessitating
improvements to the property shall apply.
15. No food preparation fire, or fire apparatus, shall be allowed on the public
-, other than that employed in the course of ordinary tableside service, including
but not limited to menu items which require table preparation, whether or not such area is
covered by this permit.
16. Upon the issuance of a "Hurricane Warning" or "Hurricane Watch" by the
authorities, the permittee shall forthwith rem~lace indoors all tables, chairs,
awnings and other equipment located on the _.
1. APPROVAL, DENIAL, REVOCA nON OR SUSPENSION OF PERMIT;
REMOVAL AND STORAGE FEES; EMERGENCIES.
1. _ cafe applications shall be reviewed with standards enumerated in
this article.
2. The approval of a'" cafe permit is conditional at all times. A'"
cafe permit can be denied, revoked or suspended if:
a.
cancelled.
Any necessary business or health permit has been suspended, revoked or
I
b. Any current violation of the City Code, County Code or State Law on the
premises has been found.
c. The permittee exceeds the approved square footage by placing any
additional tables, chairs, etc., beyond the approved area.
d. Changing conditions of pedestrian or vehicular traffic causes congestion
necessitating removal of the'" cafe. Such decisions shall be based upon findings
of the City CRA director that the minimum four-foot pedestrian path is insufficient under
existing circumstances and represents a danger to the health, safety or general welfare of
pedestrians or vehicular traffic.
e. The permittee has failed to correct any violations of this article or
conditions of the permit within twenty-four (24) hours of receipt of the City notice of
same delivered in writing to the permittee.
f. In the e~ermittee fails to remove any tables, chairs, and other
objects related to the mili\1D!B cafe within twenty-four (24) hours of receipt of the City
notice of the denial, revocation or suspensions, the City may remove said objects. The
permittee shall be responsible for the expenses incurred by the City for the removal and
storage of said objects.
2. Upon approval or denial of the permit, the City shall give written notice of
such action to the permittee.
3. Approval or denial of the permit by the CRA shall be placed on the next City
Commission consent agenda for review.
4. Revocation or suspension shall be placed on the next CRA agenda and its
decision placed on the next City Commission consent agenda for review.
5. If the CRA director believes that a permittee has engaged or is engaged in
conduct warranting the suspension or revocation of the permit, he shall serve the
permittee by certified mail or hand delivery, at the business address as disclosed in the
application for the permit, a written notice of ordinance violation which affords
reasonable notice of facts or conduct which warrant the intended action, and a reasonable
time for the permittee to cure the violation. The complaint shall state what is required to
be done to eliminate the violation, if any. The permittee shall be given adequate
opportunity to request a review as provided herein, unless the city manager finds that an
emergency condition exists involving serious danger to the public health, safety and
welfare, in which case advance notice and hearing shall not be required. In the case of an
emergency suspension or revocation, the licensee shall immediately be advised of the city
manager's action. In the event the permittee does not cure the violation within the
reasonable time designated by the city manager, the case shall be placed on the CRA
Board agenda. Final decision of the CRA Board shall be placed on the next City
Commission agenda for review. In emergency suspension or revocation, a review as
provided herein shall follow as soon as practicable.
6. Appellate provisions: Any aggrieved party may appeal a final decision of the
City Commission under this chapter by writ of certiorari as provided in the Land
Development Regulations Chapter 1, Article 7, Section 4.
1. PENALTIES. The following civil fines shall be imposed for violators of this
article:
First citation $100.00
Second citation
(within a I-year period) 250.00
Third citation
(within a I-year period) 500.00
K. RECOVERY OF UNPAID FINES; UNPAID FINES TO CONSTITUTE LIEN;
FORECLOSURE.
1. The Code Compliance Board shall have the power and jurisdiction to hold
hearing for recovery of unpaid fees under this chapter as mandated under Article 5 of
Chapter 2 of this Code. The Board at its option may impose liens as provided in Article 5
of Chapter 2.
2. The City of Boynton Beach may institute proceedings in a court of competent
jurisdiction to compel payment of civil fines.
L. APPLICA TION. In the event of any conflict between the provisions of this
chapter and any other sections of the Code, the provisions of this chapter shall prevail.
(Ord. No. 01-16, ~ 4, 3-20-01; Ord. No. 06-096, ~ 2,1-2-07)
~lUJ:: wALK CAFE CHECKLIST
Name of Restaurant:
UA77 'c~ ....;I/I~'-'I:; Ey oe 7 o-t! ff1.e
~~rY1 _
Address: 081 e' .O~:tR- l~~n~.~ 1-C....
:3 5<(J.
felephone Number: ~&./~&?4 4038" (cctf~- ~ I
Name of Applicant:
K-I'rn. /<.....e.- Ill{
Address: 1::;2. 2..0 W. ~ro St-.
~a...-, jCl_ 'B~-f~ .2.
Telephone Number: 5(p I i{q ~ - .:3~4 II
Emergency Number: .3 ~ ~ ~ 400 g
Written approval of building owner to operate sad sidewaIk cafe:
Yes
~
No
c=J
Copy of Business tax receipt to operate the associated restaurant/nightclub Yes
adjacent to subject of application:
C=:J No ~
. &s",,~ ~ ...-~ C (I~P
lfno, explam: hoT- ,'S& LL~Ol '1~f'; ~
bu..i1o"in9 UA1~ ~~ va-h'
Yes C=:J No CEJ-
. C!..(). no+- ,'s Su. ~d.. LI
lfno, explam: a.~ b ~!o...ii1V I
~rv" 1"1C;-- r~() v~'6'Y1
Yes No
Copy of Certificate of Occupancy if new / major construction:
Proof of Liability Insurance In the amount of $1,,000,000.00 per occurrence
and to include City of Boynton Beach as an adciJtional insure:d on policy).
'{)licy should also state the City shall receive 30 day cancellation
.0tification.
Hold Harmless Agreement
oz.(
c=J
Yes
CE:(
No
c=J
Signed statement acknowledging receipt of copy of the sidewalk cafe Yes
regulations and understand them.
No c=J
Scaled drawing depicting layout and dimensions of the existmg sidewalk Yes
area and adjacent private property: (Drawing to include size and location of
tables, chairs, steps, trees, bus shelters, sidewalk benches, trash receptacles,
light poles, street signs, handicap ramps and any other sidewaIk obstructions
within pedestrian area and distance from the tables and chairs from all of the
above).
Photographs, drawings, specifications / manufacturers brochures of tables, Yes ~
chairs, umbrellas, etc.:
No c=J
No c=J
Non-refundable application fee ($40.00):
Yes ~
No
c=J
FOR OFFICE USE ONLY
Date submitted: II - (p - ().., -==rlate deemed complete: / 1_ (p -0 7
Date of approval for transmittal to Board: II ,::~.eviewer: 12. y l3,re € ~ ~
S :\Planning\SHARED\ WP\FORMS\APPLICA TIONS\SIDEW ALK CAFE CHECKLIST. doc
SIDEW ALK CAFE PERMIT REGULATIONS
I, !/ (Y1 (~n:~t
, acknowledge receipt of a copy of the City of
Boynton Beach Sidewalk Cafe permit regulations.
I have read and understand the
!
regulations.
!-!urn Clt-rl e ii / / ~ Y '5
Restaurant Name & Address
~~-
b-/c
J
()~ 'lite ,rfvrM
f/ov, 0/ J-o() 7
Date
CITY OF BOYNTON BEACH
SIDEWALK CAFE HOLD HARMLESS AGREEMENT
This Hold Harmless Agreement is made this C71!: day of --!J/u 1Ie.../rJ bete.. ,2007
\
by and between the CITY OF BOYNTON BEACH, FLORIDA (the City) and
/'-hu 11 u~~ IFl J ~y , skye (jjC-Yh c_ Jh r: 1'1"1 J J)~
WITNESSETH:
ihrm
WHEREAS, fL ~ f~
j~1 ~ > 0 Ul~,- r,
located
at
, City of Boynton Beach, Florida, has
requested a permit for a sidewalk cafe pursuant to the requirements of Chapter 2, "Zoning,"
Section 17(G), "Sidewalk Cafe", of the Land Development Regulations of the City of Bo)t11ton
Beach; and
WHEREAS, prior to authorizing the establishment of a sidewalk cafe, the applicant must
enter into a hold harmless agreement with the City of Boynton Beach. and provide proof of
insurance in conformance with the requirements of Chapter 2, Section 17(G) of the City of
Boynton Beach Land Development Regulations; and
WHEREAS, f 1€'. of ,ft.P Jfv r rn agrees to abide by all the regulations
governing sidewalk cafes as contained within the City of Boynton Beach Land Development
Regulations.
NOW, THEREFORE, FOR THE MUTUAL COVENANTS AND MATTERS SET
FORTH HEREIN, AS OF THE DATE SET FORTH ABOVE, THE PARTIES HEREBY
AGREE AS FOLLOWS:
1. The recitations set forth above are incorporated herein.
2. ty..fJ pi .-I-N ~ r.1"') acknowledges that the City shall
assume no responsibility for said land, structures, improvements, materials, appurtenances or
furniture or the pa,rtial or ~omp1ete des~ction or removal of the same on the subject property.
3. f:J.t cf iff-, .,)h r"" shall defend, indemnifY, and hold
harmless, the City, its agents, officers, employees and servants from any and all claims, suits,
causes of action or any claim whatsoever made, arising from the permit of the City to establish a
sidewalk cafe or from any claims for damages to property or injuries to persons which may be
occasioned by any activity carried on under the terms of the permit.
C / ({
4. L:Jl oj '~ t...-)-fo rn,.... , agrees to provide all insurance
required pursuant to Chapter 2, Section 17(G), of the City of Boynton Beach, Florida. Failure to
maintain the required insurance shall be sufficient cause for the City of Boynton Beach to
'.
suspend or revoke the Sidewalk Cafe permit issued pursuant to Chapter 2, Section 17(G) of the
City of Boynton Beach Land Development Regulations.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
on the day first written above.
\
re
m LJ A/YltJ J) t3f71A/?q t1 {lJi
Witn~s Signature (J
fYJ'Ir-t14 /) 13 () LA 12G4JL/f
Witness's Printed Name
// tV.L #- ~-<i
W"itness's Sigiiature
4, , .4, {iACv4
Witness's Printed Name
k:W1 kellv
Applicant's PrintefName
STATE OF
florid Cc
p cJVtA 5{ [t (y.
COUNTY OF
I t~\
The foregoing instrument was acknowledged before me this ~ day of
~OV o'lA1-u z.u 07 by J(/~{ '! ~ /((1/ '1 (name of officer or agent,
title of officer or agent), of Hb..f(t'U4'l(. ~1I(.y's fye.~P/ fV~(..-5~(,/'l1,J;,t(name of corporation
acknowledging), a FlOridA... (state or place of incorporation) corporation, on behalf
of the corporation. He/She IS personally known to me or has produced
p~ VL.
(type of identification) as identification.
ATTEST:
,'~~~Y4;'" Eliu S. Cueto
g~O;~.<f"'-:. Commission #DD323835
~;:" 'V..~;J Expires: May 26, 2008
";'~ OF ;':0';'", Bonded Th-u
'"",,\ Atlantic Bonding Co., Inc.
CITY OF BOYNTON BEACH, FLORIDA
2
City Clerk
City Manager
Approved as to Form and Legal Sufficiency:
City Attorney
DNT:dnt
H:\l 990\9001 82.BB\AGREEMENTS 2007\Sidewalk Cafe Hold HannJess.DOC
3
Hurricane Alley's Eye of the Storm
Ice Cream Bar
531 E. Ocean Ave
Boynton Beach, Florida 33435
561 364-4038
November 15\ 2007
To Whom It May Concern:
Please find the following information for application of a sidewalk permit
I. Kim Kelly
1225 West Mango Street
Lantana, Florida 33462
561 797-3411
2. Hurricane Alley's Eye of the Storm
Ice Cream Bar
531 E. Ocean Ave
Boynton Beach, F]orida 33435
56] 364-4038
3. Copy ofComp]etion provided at time of issuance (agreed upon by Ed Breese)
4. Insurance rider attached
5. Drawings attached (I 2)
6. Photographs (I 2) Attached with proposal of 4 tables and total of 18 seats
7. Written approval from Harvey Oyer Jr. Attached
8. Check enclosed for $40.00 PERMIT APPLICATION FEE
November I S\ 2007
To Whom It may Concern,
I, Harvey E. Oyer, Jr. give permission to Kim Kelly to have table and chairs in front of the
establishment Eye of the Storm located at 531 E. Ocean Ave Boynton Beach, Florida 33435
" rJ
/l)(
D(!!J;~/
ACORD
P~uct!R 9~ 583-5444
CERTIFICATE OF LIABILITY INSURANCE 111l!,~~bO~MMt:1I'r<v\
nus CERTIFICA iE IS ISSUED AS A MA~llt Of IIIIFQRM.ATION
ONL Y AND CONfERS NO RIGHTS UPON TtiE CERTIFICATE
HOtDEIIt. THIS CERTIFICATE DOES NOT AMEND, EXTEND, OR
AJ.,TER THE COVERA.GE AFFORDED BY THE POI..ICIES BELOW
INSURERS AFFORDING COVERAGE
Pelican Insurance Agency
6950 Cypress Rd Ste 20817
.~I_!n.!~~ioJ1, FI ~~317
",.11I:n:"
INSUR~R l\: American Empire
IN$I,I~U II; S~eclllltr Und~1'$ AllIancQ
Cafe Barista ine f Hurricane Alley's Eye of the
Storm
1529 EQst Ocean Ave
I Boynton Beach, FL 33435
INSU!\I!."'C
INSURt~ p,
INSURER E
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES Of INSURANce L.ISTED BI:L.OW HAVE BEEN ISSUED TO THE INSURED NAMED AaoVE FOR THE POl:CY PERIOD
INOiCATE.v, NOTWIil"SiANCING f>,t-.'Y REQUIREMeNT. TERM OP. CONe/iroN OF ANY CO~JTRACT OR OTHER DOCUMeNT 1MTH 'tI!&PeCT TO WHICH THIS
CE'>.TlflCA TF. MP- Y 81: ISSUED OR MAY PERTAIN, THI! INSURANGE AFPORDED BY Tl'1! POliCIES OS$CRBED HEREIN IS S\;eJEC1 TO All i~/1O Tlil:;/I4S
EXCLUSIONS AND CONNTIONS OF SUCH I"OLlCIES. llMl1'$ SHOWN MAY HAVE BEEN REOUCED BY PAID CLAI/J.S.
INS": 1 I I"OUCY EFFECTIVE klL1CiV ~)lF'!IlATION I ...-
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'--F~,ME~CIA'. GF-NERAl dll6lUTY ! 'I ft~E r~w.GF.(^"X~) 1$
i. :. .".I(>_"'IMS"j,\~E CIOCC.UR,' I M;OQ:P '''YOl'\ep ) I,
, I iCG25e91 4,1912007 4{9t:i:OOB '." .r....n ,--~
d =- _. -. I ',::::~~:;:~:~~RV i~
: (l!:N,"L AI?01::~GAil; L1l.1l7 APi"UES PER I' ,PROOlJCTS. COMPIOP AGO : G
I' !-! PFlo- I - --, 1 r---, - 'I
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applies to ~tlOfde-;..
CERTIFICA Tt HOLDER X OOI'TlOIlAlINWIC!:I: INSUl1EIl Ll!TTl!R: /!.
City of BOYI,ton Beach
100 E_ Boyntcr Beach Blvd.
Boynton Beach, FL 330425-0310
CELL.AtION See Below) .
!IliOUI.O ANY OF TIiP. "'BOVE DU(;~ I"Ql.lCtES Df Q"'NQIl~"E.C 81>FOftE 'l'H!
-'0 El(f'lAATlON DA'f Tl4ltlUlOll. THe G CDMPJ\NYWlLL ENC>PAVOR lU MAIL
'" OIlY'!; VYR:TTI!I\i NOTICE 10 THE OJ! FICA TE t1G~O'1l !llAllI:C TO THIi ~l!PT
-om'!" r-All.UM TO lUll. SUCH NO'TICI! $HA1.~ IlVIPose NO O'LIGATION (lft UABllI1Y
OF AIN I<tIolO UPON THE COMi>ANY, ITS "'Oil"""!! OR REPRESENTATIVES-
IIUTHORItI!D RE"I\EGEl'lTATIV~
ACORD 25-8 (7197)
0ACORO CORPORATION 1988
~
AVE
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~
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v. CONSENT AGENDA:
O. Boynton Beach CRA and Trolley
Web site Updates (Info. Only)
~v j,.......
~..., "~. ,.,'
'~,;;.".,.-...--
(,. '. . '""\ "
~~~~Y~T2~CRA
Ii East Side-West Side~Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Boynton Beach CRA and Trolley Web site Statistics
SUMMARY: Monthly report, generated by Google Analytics, providing data on
the number of new and return visitors to the CRA and Trolley websites:
October 1- 31,2007:
. Agency: 1,083
. Trolley: 285
FISCAL IMPACT: Cost budgeted in 2006/2007 from General FundBudget
RECOMMENDATIONS: Info. Only
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Monthly Website Stats 11 07,doc
www.boyntonbeachcra.com
Visitors Overview
Oct 1, 2007 - Oct 31, 2007
previous: Sep 1, 2007 - Sep 30, 2007
Sep 1, 2007 - Sep 30, 2007 . Oct 1,2007 - Oct 31. 2007 Visitors
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728 people visited this site
~ 1,083 VIsits
Previous: 889 (21 82%)
C~A- vJe6s. iTl
~ 728 Absolute Unique VIsItors
Previous: 615 (18.37%)
~ 3,146 Pageviews
Previous: 2,863 (9.88%)
~. 2.90 Average Pageviews
Previous: 3.22 (-9 80%)
~ 00:02:41 Tlme on Site
Previous: 00:03:11 (.1566%)
v-~ 49.86% Bounce Rate
Previous: 41.84% (1916%)
~ 61.40% New VIsits
Previous: 64.23% (-4 40%)
Technical Profile
Browser VIsIts " vIsII8 Conneclion Speed
Internet Explorer Unknown
Sep 1, 2007 - Sep 30, 2007 764 85.94% Sep 1, 2007 - Sep 30, 2007
Oct 1,2007 - Oct 31, 2007 960 88.64% Oct 1,2007 - Oct 31,2007
% Change 2565'10 25 65% % Change
Firefox DSL
Sep 1, 2007 - Sep 30, 2007 98 11.02% Sep 1, 2007 - Sep 30, 2007
Oct 1, 2007 - Oct 31, 2007 93 8.59% Oct 1, 2007 - Oct 31,2007
% Change -5.10% -5.10% % Change
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Sep 1, 2007 - Sep 30, 2007 24 2.70% Sep 1, 2007 - Sep 30, 2007
Oct 1, 2007 - Oct 31, 2007 23 2.12% Oct 1, 2007 - Oct 31, 2007
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389 43.76%
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Sep 1, 2007 - Sep 30, 2007 0.11% Sep 1, 2007 - Sep 30, 2007 53 5.96%
Oct 1,2007 - Oct 31,2007 6 0.55% Oct 1, 2007 - Oct 31,2007 73 6.74%
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Sep 1, 2007 - Sep 30, 2007 0.11% Sep 1, 2007 - Sep 30, 2007 21 2.36%
Oct 1,2007 - Oct 31,2007 0.09% Oct 1, 2007 - Oct 31,2007 22 2.03%
% Change 0.00% 0.00% % Change 4 7b'~'" 4 76%
2
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183 (64.21%) Immu>_h.Q
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55 (19.30%) If9.~I1Q 33 4.83%
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https://www.google.com/analytics/reporting/dashboard?reset=l&id=4528679&scid=2436I... 11/112007
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v. CONSENT AGENDA:
P. Holiday Extravaganza Parade, Tree Lighting
and Concert - December 1, 2007 (Info. Only)
\V k"--
"".~.
t ""
~~~~Y~T2~lc RA
. East Side NWest Side NSeaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14,2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: "Holiday Extravaganza" Parade, Tree Lighting and Concert- Saturday, December 1,
2007.
SUMMARY: On Saturday, December 1,2007 Boynton Beach presents "Holiday Extravaganza".
The Parade runs from 5:00pm to 6:30pm, North in the Southbound lane of Federal Hwy., from SE 12th
A venue to Ocean Avenue.
The Tree Lighting will take place at 6:45pm at the Schoolhouse Children's Museum at 129 East Ocean
Avenue Gust east of Sea crest).
The FREE Concert with THREE DOG NIGHT will start at 7:00pm until 1 0:00pm on East Ocean
Avenue between Seacrest and NE 1 st. Street. Food and beverage vendors will be available. Free trolley
service from the Band of America on Federal & Ocean Ave. to the concert site will be available from
6:30pm to 10:30pm.
VIP tent set-up at concert for city & county dignitaries sponsors and special invited guests.
· Saturday, December 1, 2007 - Holiday Parade, 5:00pm to 6:30pm.
· Saturday, December 1, 2007 - Holiday Tree Lighting, 6:45pm.
· Saturday, December 1,2007 - FREE Concert featuring THREE DOG NIGHT, 7:00pm to
1 0:00pm.
FISCAL IMP ACT: This is a budgeted CRA event.
RECOMMENDATIONS: Info. Only
~/j' '.
.' ~UAA---:r:
Kathy Biscuiti
Special Events Manager
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\CRA Agenda Request for Holiday 2007.doc
~1""_1
. . ...
5:00 p.m. Annual "0 I ide, Parade
North along Federal Hwy. from SE 12th Ave. to Ocean Ave.
6:30 p.m. Tree Lighting
East Ocean Ave. between Seacrest Blvd. and SE 1st St.
7:00 p.m.
FREE CONCERT
featuring
THREE DOG NIGHT
Ocean Ave. between Seacrest Blvd. and SE 1st St.
FOOD & BEVERAGES AVAILABLE
www.boyntonbeachcra.com 561.742.6246
~~~~Y~T2~;C RA
Ii East Side-West Side-Seaside RenaISsance
.
The Palm Beach Post
Palm BeachPost.com
VII. PUBLIC HEARING
NEW BUSINESS:
A. Tuscan Villas Site Plan Time Extension
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-109
Chair and Members
Community Redev~~ent Agency Board
Michael Rumpf kU.
Director of Planning and Zoning
Kathleen Zeitler ~
Planner
November 7, 2007
Tuscan Villas (SPTE 07-011)
Site Plan Time Extension
PROJECT DESCRIPTION
Property Owner:
Applicant I Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
South:
Tuscan Villas at Boynton Beach, LLC
Wendy Tuma, RLA, AS LA, Urban Design Studio
East side of Federal Highway, approximately 1,100 feet north of Gulfstream
Boulevard (see Location Map - Exhibit "A")
Special High Density Residential (SHDR - maximum 20 dujac)
Infill Planned Unit Development (IPUD)
No change proposed
No change proposed
22 townhouse-style condominium units (16.4 dwelling unitsjacre)
:t1.341 acres (58,414 square feet)
Developed commercial (unoccupied; formerly Gulfstream Carpet) designated with
Palm Beach County Commercial High, with an underlying Medium Residential 5
units per acre (CHjs) land use and zoned Palm Beach County Commercial General
(CG). A current application for annexation, land use amendment, and rezoning
has been submitted for an office use (Ticket Clinic) on this property;
Developed commercial (licensed as Supervised Construction Services), designated
with Palm Beach County Commercial High, with an underlying Medium Residential
5 units per acre (CHjs) land use and zoned Palm Beach County Commercial
General (CG);
Page 2
Memorandum No. PZ 07-109
Tuscan Villas SPTE 07-011
East: Developed single-family residential lots designated with Palm Beach County
Medium Residential, 5 units per acre (MR-s) land use and zoned Palm Beach
County Single-family Residential (RS); and
West: Right-of-way for Federal Highway, then farther west is partially developed
commercial property recently approved for townhouse units (Gulfstream Gardens)
designated with Special High Density Residential (SHDR) land use and zoned
Planned Unit Development (PUD).
BACKGROUND
Ms. Wendy Tuma, agent for Tuscan Villas at Boynton Beach, LLC (property owner) is requesting a one
(i)-year site plan time extension for the Tuscan Villas site plan development order (NWSP 06-002),
which was approved by the City Commission on April 18, 2006. The master planlsite plan appiOval for
the IPUD is valid for 18 months from the date of approval. If this request for a one (i)-year time
extension were approved, the expiration date of this site plan, including concurrency certification, would
be extended to October 18, 2008.
The subject property is located within the Federal Highway Corridor Community Redevelopment Plan
Study Area V. According to the original site plan staff report, the proposed Tuscan Villas project is an
Infill Planned Unit Development approved for 22 townhouse-style condominium dwelling units. The
project has been approved for the following: an annexation (ANEX 06-002); a land use amendment
(LUAR 06-002) from Palm Beach County Commercial High, with an underlying Medium Residential, 5
units per acre (CHIS) to Special High Density Residential (SHDR - 20 du/ac) classification; a rezoning
(LUAR 06-002) from Palm Beach County Commercial General (CG) to Infill Planned Unit Development
(IPUD) zoning district; and a new site plan (NWSP 06-002).
The 22 units are proposed in one (1) phase on the 1.34-acre site (see Exhibit "B"). The 22 townhouse
units are proposed within five (5) separate buildings with three (3) units to six (6) units per building.
The project proposes four (4) model types, ranging from 1,947 square feet to 2,513 square feet of air-
conditioned space. The proposed dwellings are two (2) and three (3) stories. The easternmost portion
of each townhouse building (adjacent to the single-family homes) are proposed at two (2)-stories rather
than three (3)-stories. Along the east property line, the site plan proposes a building setback that
ranges between a minimum of 11 feet to a maximum of 35 feet. A buffer wall is proposed along the
east property line in conjunction with a multitude of trees and shrubs. that would provide the necessary
buffering between the townhouses and the adjacent single-family neighborhood. The main recreation
area would be located at the center of the site, centrally located to all residents. It would include a
swimming pool, cabana building, decorative water fountain, and bicycle racks.
The proposed buildings and clubhouse resemble a modern Spanish-Mediterranean design with textured
stucco finish, tile inserts, simulated stone band and sills, cast stone baluster and panels, rounded-
windows, wood-panel front doors, clear glass with bronze finish aluminum frames, and S-tile roof. The
exterior walls of the buildings would consist of the following neutral colors: peach, cream, and yellow
with white trim.
Page 3
Memorandum No. PZ 07-109
Tuscan Villas SPTE 07-011
ANALYSIS
The master plan/site plan approval for the Tuscan Villas IPUD project is valid for 18 months from the
date of approval. Examples of building permits include but are not limited to the following: plumbing,
electrical, mechanical, foundation, and structural. The Regulations authorize the City Commission to
approve site plan time extensions up to one (1) year, provided that the applicant files the request prior
to the expiration date of the development order. In this case, the applicant has met that requirement;
Staff received the request for a site plan time extension on September 4, 2007, approximately 45 days
prior to the expiration date of the new site plan (see Exhibit "C").
According to the agent, the following accomplishments demonstrate their "good faith" efforts in securing
a building permit for the project: (1) the payment of reservation fees for utilities in the amount of
$3,243.24 for the project; (2) obtained approvals for FDOT drainage, driveway, temporary driveway, and
fire-rescue; (3) the preparation and submittal of revised plans for Engineering approval of utility plans
and plat; and, (4) the completion of revised construction drawings to address comments received from
pre-review of plans submitted in June, 2007.
A more formal criterion for evaluating requests for time extensions is compliance with (traffic)
concurrency requirements. The Palm Beach County Traffic Division approved the traffic study for the
Tuscan Villas project based on a total of 22 proposed residential units. Based on the Traffic Division's
review, it has been determined that the project is located within the Coastal Residential Exception Area
of Palm Beach County which exempts residential units from traffic concurrency requirements, and the
project meets the Traffic Performance Standards of Palm Beach County. No building permits are to be
issued after the build-out date of 2010.
The site plan time extension is still subject to the original 36 conditions of site plan approval. Lastly, no
new land development regulations are now in place which staff recommends should be applied to the
subject project. As for application of the Art in Public Places ordinance (05-060), this project is not
exempt, as the new site plan request was filed and under review after adoption of Ordinance 05-060 on
October 5, 2005. Therefore, the project must comply with Ordinance 05-060 as stated in the original
conditions of site plan approval.
SUMMARY I RECOMMENDATION
Staff recommends approval of this request for a one (i)-year time extension of the site plan (NWSP 06-
002) for the Tuscan Villas project. If this request for extension were approved, the expiration of this site
plan, including concurrency certification, would be extended to October 18, 2008. Staff is generally in
favor of the redevelopment efforts represented by the approved site plan, which serves to promote the
goals of the Community Redevelopment Agency and the Federal Highway Corridor Community
Redevelopment Plan toward greater residential uses in this area and economic revitalization. The
proposed Tuscan Villas project will provide an opportunity for redevelopment in a highly visible entrance
corridor to the City, increase the value of adjacent and nearby properties, and contribute to the overall
economic development of the City. If this request for site plan time extension is approved, all outstanding
conditions of approval from the original site plan must still be satisfactorily addressed during the building
permit process. Any additional conditions recommended by the Board or City Commission shall be
documented accordingly in the Conditions of Approval (see Exhibit "D").
S:\Planning\SHARED\ WP\PROJECTS\ Tuscan Villas\SPTE 07-011 \ Staff Report.doc
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LOCATION MAP
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EXHIBIT "C"
September 4, 2007
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Mr. Michael W. Rumpf
Director of Planning & Zoning
City of Boynton Beach
Development Department
Planning & Zoning Division
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
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Urban Design
Urban Planning
Land Planning
Landscape Architecture
RE:
File No.:
Tuscan Villas (aka The Villas at Boynton Beach)
NWSP 06-002
LocatIon:
On the east side of Federal HW'j. approximately 1, I 00 feet north of
Gulfstrearn Blvd.
Dear Mr. Rumpf,
Please accept this letter as a formal request for a one year site plan approval time extension. The
Development Order was granted by the City Commission on April 18, 2006, however a building
permit has not been secured and the property owner would like the approval to remain vested.
Status ofProiect:
Since receiving site plan approval, the property owner has worked very closely with the City of
Boynton Beach. They attended several meetings with the Engineering Department to discuss
both the utility plans and the proposed plat.
The FDOT drainage, driveway, temporary driveway and fire-rescue approvals for the project
have been issued. Outstanding approvals include approval from the City of Boynton Beach for
the Utility Plans and the Plat/Engineering Approval. Also, the FDOT Utility Permit and Health
Department permits are outstanding, but they can not begin until the City has approved the
Utility Plans and Plat/Engineering Plans.
Please find attached copies of the three Review Letters received from the City Engineer. We are
in the process of preparing a response to the third letter.
Architectural Drawings:
The property owner contracted David Lawrence Architecture to prepare construction documents
for the five buildings on the site. The construction documents were submitted to the City of
Boynton Beach Building Division for pre-review of the permit drawings in June 2007. The City
then responded with comments. Weare in the process of updating the
plans to address these comments.
G:\Jobs\Paisley Custom HomeslBoynton Beach Prop\Agency CorresIRumpf081407 SP extension_wpd
LCC35
477 S. Rosemary Avenue
Suite 225 . The Lofts at City Place
West Palm Beach, FL 33401
561.366.1100 561.366.1111 fax
www.UDSonline.com
LCC35
Justification of Delay:
The property owner has work very closely with the City of Boynton Beach on the review of the
Plat and Engineering Plans. In addition to this thorough review process, the property owner has
been finalizing construction documents for the proposed townhomes.
Unfortunately, since receiving approval of the site plan, the housing marKet in South Florida has
taken a downturn. This change in the market has affected the ability for developers to receive
financing for their projects quickly. This has been an additional obstacle the property owner has
been faced with in the past year.
Thank you in advance for your consideration of the time extension request. We look forward to
working with the City of Boynton Beach to create a successful project.
Sincerely yours,
URBAN DESIGN STUDIO
~~a~~
CC: Mr. Jim Paisley
Mr. David Lawrence
Mr. Mike Hagerty
G:VobslPaisley Custom HomeslBoynton Beach Prop\Agency CorresIRumpf081407 SP extension.wpd
LCC35
EXHIBIT "D"
Conditions of Approval
Project name: Tuscan Villas
File number: SPTE 07-011
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None
PUBLIC WORKS- Traffic
Comments: None
UTILITIES
Comments: None
FIRE
Comments: None
POLICE
Comments: None
ENGINEERING DIVISION
Comments: None
BUILDING DIVISION
Comments: None
PARKS AND RECREATION
Comments: None
FORESTER/ENVIRONMENTALIST
Comments: None
PLANNING AND ZONING
Comments:
1. The site plan time extension shall be subject to all previous Conditions of
Approval.
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
ADDITIONAL COMMUNITY REDEVELOPMENT
AGENCY BOARD CONDITIONS
Comments:
1. To be determined.
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
1. To be determined.
S:\Planning\SHAREDlWP\PROJECTS\Tuscan Villas\SPTE 07-011\COA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Tuscan Villas (aka Villas at Boynton Beach)
APPLICANT'S AGENT: Wendy Tuma / Urban Design Studio
APPLICANT: Tuscan Villas at Boynton Beach, LLC
APPLICANT'S ADDRESS: 631 US Highway 1, Suite 220, North Palm Beach, Florida 33408-4614
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 3, 2007
TYPE OF RELIEF SOUGHT: Request a one (1) year site plan time extension to construct 22
townhouse-style condominium units on 1.34 acres in the IPUD zoning
district.
LOCATION OF PROPERTY: On the east side of Federal Highway, approximately 1,100 feet north of
Gulfstream Boulevard (see Exhibit "A" - Location Map)
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testirllony from the applicant, members of city administrative
staff and the pUblic finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "0" with notation "Included".
4. The Applicant's application for relief is hereby
- GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED:
City Clerk
S:IPlanninglSHAREDI WPIPROJECTSITuscan ViUaslSPTE 07.011 \DO.doc
VII. PUBLIC HEARING
NEW BUSINESS:
B. Arches Site Plan Time Extension
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-122
TO:
FROM:
Chair and Members
Community Redeve~ment Agency Board
'V
Michael Rumpt'1Y ,
Director of Planning and Zoning
Gabriel Wuebben /1 ~
Planner VI
'-
THRU:
DATE:
November 7, 2007
PROJECT:
The Arches I SPTE 07-012
REQUEST:
Site Plan Time Extension
PROJECT DESCRIPTION
Property Owner: Boynton Ventures I, LLC
Applicant I .t\gent: William Bloom I,vith Holland & Knight
Location: Southwest corner of Ocean Avenue and Federal Highway(Exhibit "A'')
EXisting Land Use/ Zoning: Mixed Use Core (MX-C) / Mixed Use High (MU-H)
Proposed Uses: Request site plan time extension approval for a mixed use project consisting of
40,596 square feet of retail space and 378 condominium units on 4.688 acres.
Acreage: 4.688 acres
Adjacent Uses:
North:
Right-of-way for Ocean Avenue and farther north are developed properties
zoned Central Business District (CBD);
South:
Right-of-way for Southeast 2nd Avenue and farther south is a developed
commercial plaza zoned Community Commercial (C-3);
East:
Right-of-way for Federal Highway and farther east is developed commercial
properties zoned CBD; and
West:
Right-Of-way for Southeast 4th Street and still farther west is developed
commercial properties zoned CBD.
Page 2
Memorandum No. PZ 07-122
BACKGROUND
Mr. William Bloom, agent for Boynton Ventures I, LLC, is requesting that a second pne (1) year time extension
be granted for the Arches Site Plan and Height Exception development orders (MSPM 05-008 and HTEX 05-
006), which were approved by the City Commission on September 6, 2005. These approvals are valid for one
(1) year from the date of approval, unless a building permit has been issued or a time extension applied for. If
this request for extensions were approved, the expiration date, including concurrency certification, would be
extended to September 6, 2008. According to the site plan staff report, The Arches was approved to construct
a total of 378 dwelling units and 40,596 square feet of retail space (combining retail, office, and restaurant
space). The height exception request was for certain rooftop elements that conceal mechanical equipment,
elevator shafts and stairwells at a height of 167 feet, or 17 feet above the maximum height threshold of 150
feet.
Originally, a similar mixed-use project was approved in 2003, and was subsequently awarded tvvo (2) site
plan time extensions. In 2005, a Major Site Plan Modification application was approved as filed by new
owners of the property. This in effect resets the entire development clock and marks a departure point for
what is essentially a new approval procedure. As mentioned above, the project received a Site Plan Time
Extension in 2006. In this respect, this is the second site plan extension request for the revised project in
accordance with the City of Boynton Beach Code of Ordinances.
ANAL YSIS
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department". Examples of building permits include
but are not limited to the following: Plumbing, electrical, mechanical, foundation, and structural. The
Regulations authorize the City Commission to approve one (1) year time extensions, provided that the
applicant files the request prior to the expiration date of the development order or previous time extensions.
In this case, the applicant has met that requirement. The Planning & Zoning Division received the extension
request September 5, 2007 - one (1) day prior to the expiration of the previous site plan time extension.
According to the request and justification, the developer has worked to address the difficulties of undertaking
a luxury condominium project in market conditions that have become increasingly unfavorable since the
previous site plan time extension was granted in 2006. The applicant has been working to realign the project
with current demand through numerous modifications. Most significantly, the applicant will ultimately
propose the conversion of the luxury condominiums to rental units. Additionally, the applicant expects to
create six (6) additional units through project redesign, relocating the amenity deck within the project and
diminishing its size. The applicant has indicated a plan to remove the two-story retail component from the
northwest corner of the project, and include an improved loading area and additional landscaping in its place.
The applicant also plans to reconfigure various aesthetic details of the project so that project costs coincide
more with market demand. It should be noted that if the time extension is approved, any future changes to
the project must be determined as "major" or "minor", and reviewed according to the required process.
This is the first time staff has been presented with descriptions of the proposed changes to the project, and
staff recognizes that such alterations to the originally proposed project may ultimately require a major site
plan modification. At this time, however, it appears that the applicant is working toward project
commencement. Construction plans for the modified project have been put out to bid, and the applicant
believes that project redesign will commence in the coming months.
Page 3
Memorandum No PZ 07-122
A more formal criterion for evaluating requests for time extensions is compliance with concurrency
requirements. This project's traffic study was sent to Pal m Beach County Traffic Division for their review and
approval. The Traffic Division determined that the proposed mixed-use project is located within the
designated Boynton Beach Traffic Concurrency Exception Area (TCEA), and therefore meets the Traffic
Performance Standards (TPS) of Palm Beach County. However, no building permits are to be issued by the
city after the build-out date of 2010. Since the applicant has what would appear to be adequate time
remaining on the applicant's traffic concurrency, nothing further in this regard is needed at this time. The
site plan time extension would still be subject to the original conditions of approval (site plan and height
exception. Lastly, no new land development regulations are now in place against which the project should be
reviewed and modified. As for application of the Art in Public Places Ordinance, site plan approval occurred
prior to the adoption of Ordinance 05-060.
RECOMMENDATION
Staff recommends approval of this requestfor a one (1) year time extension of the major site plan modification
(MSPM 05-008) and height exception (HTEX 05-006). If these requests for extension were approved, the
expiration date of both applications, including concurrency certification would be extended to September 6,
2008, and all conditions from the original approvals must still be satisfactorily addressed during the building
permit process.
S:\Planning\SHARED\\NP\PROJECTS\ARCHES @ BB\SPTE 07c-012\Arches SPTE 07-012 Staff Report.doc
Exhibit nAil - THE ARCHES
Location Map
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EXHIBIT B
November 6,2007
The Arches
Time Extension
Additional Justification
The follovv'ing statement provides additional justification to the City to support the
applicants need for a time extension for the project known as the "The Arches" located at
500 Ocean Avenue The current market conditions are a major factor in the stalling of
the project. The applicant has been working on creative solutions to this problem in order
to make the project move forward and begin beginning construction. After some analysis
of current market conditions, the applicant is moving forward with a luxury rental project
instead of the previously proposed condominium units. There is a need for upscale
rental units within the City of Boynton Beach. With the potential conversion to rental
come minor mechanical, electrical, and plumbing modifications. The applicant has
currently put the construction plans out to bid for these modifications and intends on
beginning this modification process within the next several months. Below details the list
of proposed construction changes that the applicant is proposing:
Architectural Value En~ineerin~ Chan~es:
· Eliminated 1 floor of the parking garage
o Amenity deck is now on the 5th floor rather than the 6th
o 6th floor residential is now identical to floors ih _15th
o Exercise room and Party room are now located on 5th floor
o Unit number will change from 356 to 362, addition of 6 units
· Reduce size of Amenity deck
o Stair C-3 has been eliminated
o 'Storage room' to replace stair C-3 on roof deck to maintain symmetry
o Maximum occupancy for smaller roof deck: 625 occupants
o Maximum occupied area for smaller roof deck: 19,000 square feet
· Eliminated building 'D' retail (2-Story)
o Northwest corner of parking garage was redesigned to accommodate two
loading docks. (1st floor)
o Northwest side of plaza where building '0' used to sit will require a new
landscape layout.
· Trellis and associated planters on the 1st floor have been eliminated from parking
garage fac;;ade
· Glass canopy has been removed from first floor at northeast and southeast
corners of retail
,
Eliminated high ceiling and curtain wall system in corner units on 5th and 15th
floor.
o Roof slabs at both 5th and 15th floor are continuous all the way to corners.
o Slab still projects 2'-0" past parapet at corners
o Glass balcony guardrail sitting on concrete curb at corners where curtain
wall used to be.
Structural VE ChanQes:
Change foundation system from augercast piles to vibroflotation.
The applicant feels that progress continues to be made in order to keep the proposed
project moving forward in a market that is currently unfavorable towards residential
development The applicant respectfully requests the approval of the requested time
extension
EXHIBIT "e"
Conditions of Approval
Project name: 500 Ocean (fka The Arches)
File number: SPTE 07-012
Reference:
I DEPARTMENTS I INCLUDE I REJ ECT I
PUBLIC WORKS - General
Comments: None
~
PUBLIC WORKS - Traffic
Conl111ents: 1\.lr\nn
j 'CUII"-
UTILITIES
Comments: None I
I I
FIRE I
Comments: None
POLICE I
COlllments: None
ENGINEERING DIVISION
Comments: None I
BUILDING DIVISION
Comments: None
I PARKS AND RECREATION
~Comments: None
FORESTER/ENVIRONMENT ALIST
Comments: None
PLANNING AND ZONING
~omments:__
I
I I The time extension is subject to the original Conditions of Approval.
tu
. -----------~--..
500 Ocean (fka The Arches) SPTE 07-012
Conditions of Approval
Page 2.
~
I DEPARTMENTS I INCLUDE I REJECT I
.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
I.. S~ ~)1l~1l1 ~_Ilt~ I
--------- I
.l
None
I
ADDITIONAL CITY COMMISSION CONDITIONS I
Comments: I I
~--~-- I I J
To be determined. I
I
SIPlanninglSHAREDlWPIPROJECTSIARCHES @ BBISPTE 07.0121COAdoc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME
500 Ocean (fka The Arches)
APPLICANT:
Boynton Ventures I, LLC
APPLICANT'S AGENT:
William Bloom with Holland & Knight
AGENT'S ADDRESS:
222 Lakeview Avenue, Suite 800 West Palm Beach, FL 33401
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
December 5,2007
TYPE OF RELIEF SOUGHT: Request a one (1) year time extension of the major site plan
modification (MSPM 05-008) and height exception (HTEX 05-006) to
September 6, 2008
LOCATION OF PROPERTY: Southwest corner of the intersection of Federal Highway and East
Ocean Avenue
DRAWING(S). SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2 The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7 . Other
DATED
City Clerk
SIPlannlngISHAREDIWPIPROJECTS\ARCHES @ BBISPTE 07.0121DOdoc
VII. PUBLIC HEARING
NEW BUSINESS:
C. Land Development Regulations Rewrite - Group 4
IX. OLD BUSINESS:
A. Review of 2006 Adopted Downtown Parking Plan
~~~qY~T8~ eRA
Ii East Side...West S'lde...Seaside Rena'lssance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: Novemberl4,2007
I Consent Agenda IX I Old Business
New Business
Public Hearing
Other
SUBJECT: Review of2006 Adopted Downtown Parking Plan
SUMMARY: In August 2006, CRA staff, at the Boards recommendation, reviewed the potential
parking needs for the downtown area to ascertain potential locations for public parking. Staff
recommended five sites throughout the downtown area. Together the five sites could provide up to an
additional 1,822 public parking spaces.
Two of the five sites were envisioned as part of mixed-use projects, specifically at the northeast and
southeast comers of Ocean Avenue and Federal Highway. At the August 2006 CRA Board meeting, the
Board directed staff to begin negotiations with the property owners and developers of the two mixed-use
sites to create public parking in the projects.
There have been ongoing negotiations between CRA staff and the developer of Ocean One (located at
the northeast comer of Ocean/Federal) to create 400 public parking spaces. However, the developer was
unable to acquire four of the office condominiums in the First Financial Plaza making the proposed site
plan unviable. While it was not possible to secure public parking in Sites 1 and 2 due to changing
market conditions, staff was able to purchase Site 4 in its entirety.
In August, staff was approached by Mr. Gene Moore on behalf of First Financial Plaza proposing that
the CRA purchase the air rights on the north and south ends of the property. Mr. Moore proposed that
the CRA could construct up to 1,200 public parking spaces on the site while keeping the existing
building intact. While Mr. Moore did not have a valuation of the air rights for CRA staff, construction
of 1,200 structured parking spaces would cost the CRA approximately $36M ($30,000 per space).
In order to implement Mr. Moore's proposal, the CRA would have to issue a bond in order to have the
funds to purchase the air rights and construct the parking garages. Firstly, due to the recent Florida
Supreme Court ruling, CRA's are unable to issue bonds without a public referendum. This may be
resolved by year end. Secondly, while the marina area will create a significant parking demand,
estimated at 1,000 in 2010, staff feels it is more financially prudent to enter into a TIF agreement with
developers in this area to create public parking within their projects. This way public parking is
distributed throughout the downtown area in a manner that is more consistent with how and where the
public desires it.
T:\AGENDAS, CONSENT AGENDAS. MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Parking.doc
~~RY~T8~CRA
ill East Side-West Side-Seaside Renaissante
AGENDA ITEM STAFF REPORT
CRA staff continues to have conversations with developers and property owners of future development
sites regarding the CRA's desire to incorporate public parking within private developments. Staff feels
confident that by using incentives to developers and by purchasing vacant land, that is therefore less
expensive, the CRA can create the majority of necessary public parking spaces in the downtown area.
FISCAL IMPACT: None.
RECOMMENDA TIONS: None, for informational purposes only.
Ift/~
Vivian L. Brooks
Assistant Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Parking.doc
, i.. .. ._ .,.~.
'~J~.;{~:~'
'1~<tY~T8~iCRA
iIi East Side-West Side-Seaside Renaissance
BOYNTON BEACH CRA
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: August 8, 2006
AGENDA ITEM #:
Consent Agenda I X
Old Business
New Business
Public Hearing
Other
SUMMARY:
In 2000, the City of Boynton Beach conducted a shared parking analysis for the central business district (CBD) (See Attached
Map). The CBD is generally located south of NE 6th Ave, west of the Intracoastal, north of SE 2nd Ave, and east of the FEC
Railroad. With the addition of public parking spaces at Marina Village, there will be an inventory of 3,419 parking spaces in
the CBD. The number of spaces required at 100% of City Code requirements, i.e., not using the ULI Shared Parking
calculations, is 5,928. This represents a 42% deficit or 2,509 spaces at peak demand.
It is generally recognized that downtown areas cannot provide 100% of parking demand at peak hours, but rather rely on the
fact that some people will walk to downtown and others will use some alternative of mass transit. Also, it is not financially
prudent, nor a good use of downtown land to create parking to meet 100% of peak demand. However, in order to create a
successful downtown area with healthy retail businesses, some public parking must be planned for.
Staff has identified five potential sites for public parking in the downtown area. Two of the sites would be incorporated into
new projects, Ocean One and Ocean Pointe Park. These locations would provide parking for the Boynton Beach Promenade
and the Marina. The remaining three are sites that the CRA could acquire to create surface parking for the short term
demand. This is particularly important with regard to the redevelopment of the historic high school. As demand for public
parking increases, these sites could be developed as structured parking.
A potential source of funds to create public parking is the Parking Trust Fund. Currently, City code permits a payment in lieu
of for required parking spaces not provided on site within the Central Business District only. For development commencing
October 1,2006 through September 30,2007, the in lieu of fee per space is $5,000 increasing to $6,000 per space in the
following year. In order to accommodate new mixed-use development throughout the CRA, staff recommends that Section
ll.I.4 of the Land Development Regulations be amended to include all mixed-use districts within the CRA.
Another recommend change to the Land Development Regulations is to update the ULI Shared Parking Calculations for
mixed-use districts from the 1983 version to the 2005 version.
FISCAL IMPACT:
To be determined.
C:\Documents and Settings\brightl\Local Settings\Temporary Internet Files\OLK151\parking recommendations.doc
~;;:,-:;i\~.i~~7~' ~
I"";'>~:\:f:~~~~,
'~~qY~T28r<:RA
Ii East Side-West Side-Seaside Renaissante
BOYNTON BEACH CRA
AGENDA ITEM STAFF REPORT
RECOMMENDA TIONS:
l. Authorize staff to begin negotiations with property owners and developers of Ocean One and Ocean Pointe to secure
public parking.
2. Make a recommendation to the City Commission to amend Chapter 2, Section I l.l.4 of the Land Development
regulations to include alI mixed-use districts within the CRA.
3. Make a recommendation to the City Commission to amend Chapter 2, F, I 1 .b.of the Land Development Regulations
change to the Land Development Regulations is to update the ULI Shared Parking Calculations for mixed-use
districts from the 1983 version to the 2005 version.
Vivian L. Brooks
Kenneth SpiIlias, Esq.
CRA LEGAL COUNSEL
C:\Documents and Settings\brightl\Local Settings\Temporary Internet Files\OLK151\parking recornmendations.doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
August 8, 2006
Motion
A motion was made by Ms. Horenburger to approve the minutes as amended. Ms. Heavilin
seconded the motion that unanimously passed.
B. Approval of Financial Results - July 31, 2006
Mr. Sims asked about the trolley system and why more businesses have not taken advantage of
using it.
Mr. Reardon explained the original company hired to market the trolley, and set the schedules,
was no longer with the CRA. The issue is being handled by AMBIT Marketing. The CRA has
been in close contact with AMBIT to increase those revenues and increase the exposure.
Ms. Bright explained the original group was not a local firm, which negatively impacted the
operation and resulted in a loss of revenues close to $90,000. The new firm will revamp the
program.
Motion
Vice Chair Norem moved to approve the item. Ms. Heavilin seconded the motion that
unanimously passed.
G. Denial - Residential Fa93de Grant Application - 3675 S. Federal Highway
Ms. Horenburger asked the board to reconsider the program. She explained she was beginning
to see the CRA improving facades that were later being torn down, thereby throwing monies
away. She suggested the board re-evaluate the issue, address it at a later time, or hold a
workshop on the matter. Additionally, she noted the item did not have a staff recommendation
for approval or denial. She clarified the request was for roof work which was not an eligible
expense, the work was done over six months ago, and the property, although homesteaded,
was operated as a business that was unlicensed in the City. She recommended denial.
Vivian Brooks, CRA Planning Director, announced she recommended denial and agreed with Ms.
Horenburger. She added later in the meeting they would be discussing the Residential
Incentive Grant, and how the program could be changed to have a better effect on the
community.
Motion
A motion was made by Vice Chair Norem and seconded by Rev. Chaney to approve denial of
the request. Motion unanimously passed.
IX. Old Business
A. CRA Downtown Parking Analysis and Recommendations
3
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
August 8, 2006
Ms. Brooks explained the board had requested staff review the parking in the downtown area.
Ms. Brooks gave a PowerPoint presentation on the matter, a copy of which is attached to the
backup for the meeting.
In summary, staff reviewed the data and acknowledged parking was needed at the recently
completed Boynton Beach Promenade. The area was expected to be an activity center as was
the Marina, Ocean Avenue, as the downtown corridor between Sea crest and the Intracoastal,
and the Mangrove Walk. These areas were within a couple of blocks of each other. She noted
the developers create parking for their own projects, not additional public parking. She
announced there was a parking deficit of about 2,500 spaces in the Central Business District
(CBD) with the greatest deficit at the Marina.
Ms. Brooks identified five proposed locations to create public parking. Two of the proposed sites
were within a proposed development and staff would work with the developer about designated
public parking. Two sites were on unimproved vacant lands and one on improved land.
Ms. Brooks noted the proposed capacity that could be achieved within the Ocean Pointe and
Ocean One projects showed less of a need for public spaces during the day. In the evening
and on weekends almost 800 public spaces would be gained due to offices being closed. At
the other locations, there were approximately 100 surface parking spaces each, on an interim
basis. Delray Beach instituted surface parking first, and then as demand increased, they were
reprogrammed to structured parking spaces. The total parking spaces available from all the
sites tallied to 592 daytime surface parking spaces, 1,800 during weekend evenings and 1,100
on weekend days.
Surface parking cost estimates were lower than structured. At $30 per foot for surface parking
at the three sites, the estimate was $3.9M. This included lighting, paving, land acquisition,
construction, marking the spaces, and possibly security. Structured parking was more
expensive at $35,000 without land tallied to about $39M, which would have to be phased.
Ms. Brooks explained she also recommended the Urban Land Use Shared Parking Calculations,
contained in City Code, be amended. The Urban Land Institute revised the Shared Parking
Calculations in 2005. She discussed this issue with City staff and indicated a recommendation
to the City for the amendment needs to be made.
She also noted in the Code, there was a payment in lieu of clause within the Central Business
District (CBD) as it pertained to parking, and recommended that clause be extended beyond the
CBD to all the mixed-use districts within the CRA area.
She recommended staff proceed to negotiate on the five proposed sites to see what kind of
figures could be developed or included in the private development projects for public parking.
Motion
Ms. Horenburger moved approval to authorize staff to begin negotiations with property owners
and developers of Ocean One and Ocean Pointe to secure public parking, with priority being the
acquisition of private property. Vice Chair Norem seconded the motion and asked Ms
Horenburger to include all three recommendations in the motion.
4
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
August 8, 2006
Ms. Horenburger amended her motion to also include staff recommendation numbers two and
three. Vice Chair Norem amended his second.
Ms. Heavilin noted there was a correction on recommendation number one, which was to add
language to the recommendation to read "... begin negotiations with property owners and
developers of Ocean One and Ocean Pointe to secure public parking on all sites. . . ."
Ms. Horenburger amended her motion to include the additional language. Vice Chair Norem
amended his second.
Vote
Motion unanimously passed.
B. Review and Selection of RFP Respondents - Old Boynton Beach High School
Ms. Bright announced the proposals were received and evaluated by the selection committee,
resulting in two organizations being short-listed. Those organizations were the Boynton Beach
Charter Academy School and Five Towns College. Mr. Reardon reviewed the financials of the
two proposers, which were also satisfactory. Both organizations were in attendance to make
their presentations.
Mr. Rick Abedon, Vice President of Acquisitions and Development for Brenner Real Estate
Group, began the presentation for the Boynton Beach Charter Academy School and highlighted
the following goals:
~ To create a cultural focal point for downtown
~ Improve the grounds for use for public events
~ To make the project financially feasible
~ Have a team in place with the ability to obtain financing and execute the plan
The public survey they conducted showed:
~ 65% of the public preferred a combination of publiclcivic and privatelcommercial use for
this site
~ 69% wanted to see a public cafe, outdoor recreation area
~ 92% wanted the gymnasium to be used for public entertainment
Boynton Beach Charter Academy School was seeking to:
~ Preserve and rehabilitate the Old High School building
~ Have the re-use be consistent with the CRA and resident goals and objectives
~ Create a complimentary use with the Children's Museum, playground and library
Mr. Abedon explained the primary user and owner would be the Charter School of Boynton
Beach and Harid Conservatory. Financing was already arranged and they had a well-defined
team and vision for the future of the site. The developer would be the Brenner Real Estate
Group, and Staubach Co. would provide design and construction services. DPK & A Architects
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Capacity of Proposed Sites
Potential # of Spaces
Site # Name/Area Sq. Ft. of Site
6:00 a.m. - 6:00 p.m. 6:00 p.m. - 6:00 a.m.
Part of a Mixed-Use
Ocean Pointe Tower/Marina Project 87 250
Part of a Mixed-use
2 Ocean One/Marina Project 205 551
3 1 st/3rd/Ocean Ave. 33,800 113*/385** 113*/385**
NE Corner 1st/1st / Town
4 Square 26,400 88*/300** 88*/300**
SE Corner 1st/1st! Town
5 Square 29,600 99*/336** 99*/336**
*Surface parking spaces.
** Structured parking.
592/1,313
1,101/1,822
Estimated Cost of Surface Parking
Site #
Potential Number
of Surface Spaces
Cost Per Space
Surface
Name/Area
Land Cost
Const. Cost
Surface
Total Surface
Cost
Ocean Pointe
Tower/Marina 200 TBD TBD TBD TBD
2 Ocean One/Marina 400 TBD TBD TBD TBD
3 1 st/3rd/Ocean Ave. 113 $ 1,180,800 $ 282,500 $ 1,463,300 $ 12,950
NE Corner 1st/1st!
4 T own Square 88 $ 924,000 $ 220,000 $ 1,144,000 $
SE Corner 1 st/1 st!
5 Town Square 99 $ 1,116,000 $ 247,500 $ 1,363,500 $
900
$
3,220,800
$
750,000
$ 3,970,800
Estimated Cost of Structured Parking
Site #
Potential
Number of
Surface
Spaces
Name/Area
Potential
Number of
Spaces -
Structured
Total Structured
Cost
Cost Per
Space
Structured
Land Cost
Const. Cost
Structured
Ocean Pointe
1 Tower/Marina 200 200 TBD TBD TBD TBD
Ocean
2 One/Marina 400 400 TBD TBD TBD TBD
1 st/3rd/Ocean
3 Ave. 113 385 $ 1,180,800 $ 13,475,000 $ 14,655,800 $
N E Corner
1st/1st / Town
4 Square 88 300 $ 924,000 $ 10,500,000 $ 11,424,000 $
SE Corner
1st/1st / Town
5 Square 99 336 $ 1,116,000 $ 11,760,000 $ 12,876,000 $
900
1,621
$
3,220,800
$ 35,735,000 $ 38,955,800
Creating Downtown Boynton
Providing Parking for Future Growth
Where Is Parking Needed?
D At Planned Activity Centers
o The Boynton Beach Promenade
o The Marina
o Ocean Avenue
o Town Square
oThe Mangrove Walk
The Central Business District
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Projected Public Parking Demand
2010 Peak Parking
Demand (At 100% of No. of Existing
Map Area Location Code) * Spaces Surplus (Deficit)
A Library/High School/City Hall 984 600 (384)
B Boynton Beach Blvd. (Seacrest to FEC) 359 273 (86)
C Ocean Avenue (west of FEC) 278 240 (38)
South of Ocean Avenue -From NE 3rd St.
D and Federal to SE 2nd Avenue 582 291 (291 )
North of Ocean Avenue to Boynton Beach
E Blvd., from SE 3rd St. to Federal 469 169 (300)
West of Federal Highway to FEC, from
F Boynton Beach Blvd. to NE 6th Ave 210 166 (44)
East Federal Highway to Intracoastal- From
G NE 4th Ave to NE 6th Ave to Intracoastal 394 359 (35)
East of Federal Highway to Intracoastal, N.
of Boynton Beach Blvd. (St. Marks &
H Mangrove Park) 400 359 (41 )
Marina Area* 1,595 593** (1,002)
J SE Corner of Ocean/Federal 657 369 (288)
5,928
3,419
(2,509)
Proposed Public Parking Locations
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Capacity of Proposed Sites
Name/Area
Sq. Ft. of Site
Potential # of Spaces
6:00 a.m. - 6:00 p.m.
6:00 p.m. - 6:00 a.m.
Part of a Mixed-Use
Ocean Pointe Tower/Marina Project
Part of a Mixed-use
Ocean One/Marina Project
3 1 st/3rd/Ocean Ave. 33,800
NE Corner 1st/1st! Town
4 Square 26,400
SE Corner 1st/1st! Town
5 Square 29,600
87
205
113*/385**
113*/385**
88*/300**
88*/300**
99*/336**
99*/336**
592/1,313
1,101/1,822
*Surface parking spaces.
** Structured parking.
Estimated Cost of Surface Parking
Site #
Potential Number
of Surface Spaces
Name/Area
Land Cost
Const. Cost
Surface
Total Surface
Cost
Cost Per Space
Surface
Ocean Pointe
1 Tower/Marina 200 TBD TBD TBD TBD
2 Ocean One/Marina 400 TBD TBD TBD TBD
3 1 st/3rd/Ocean Ave. 113 $ 1,180,800 $ 282,500 $ 1,463,300 $
NE Corner 1st/1st!
4 Town Square 88 $ 924,000 $ 220,000 $ 1,144,000 $
SE Corner 1 st/1 st /
5 Town Square 99 $ 1,116,000 $ 247,500 $ 1,363,500 $
900
$
3,220,800
$
750,000
$ 3,970,800
Estimated Cost of Structured Parking
Site #
Potential
Number of
Surface
Spaces
Name/Area
Potential
Number of
Spaces -
Structured
Total Structured
Cost
Cost Per
Space
Structured
Land Cost
Const. Cost
Structured
Ocean Pointe
1 Tower/Marina 200 200 TBD TBD TBD TBD
Ocean
2 One/Marina 400 400 TBD TBD TBD TBD
1 st/3rd/Ocean
3 Ave. 113 385 $ 1,180,800 $ 13,475,000 $ 14,655,800 $
NE Corner
1 st/1 st! Town
4 Square 88 300 $ 924,000 $ 10,500,000 $ 11,424,000 $
SE Corner
1st/1st / Town
5 Square 99 336 $ 1,116,000 $ 11,760,000 $ 12,876,000 $ 38,321
900
1,621
$
3,220,800
$ 35,735,000 $ 38,955,800
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~~~Y~8~CRA
, East Side-West Side-Seaside Renaissance
Date: August 30, 2007
Lisa Kallai-Hargrove
310 S. Federal Highway
Boynton Beach, FL 33435
HAND DELIVERED TO: Barbara Swiat10wski
Dear Ms. Hargrove:
The CRA is in receipt your Commercial Fayade Improvement Grant application that delivered to the
CRA office this morning by your employee, Barbara Swiatlowski. After a review of the application
packet, the following items must be addressed prior to staff's submittal to the CRA Board for their
approval of the grant:
· Contract with Fence & Gate Depot is dated December 12, 2006, as well as the cancelled check
in the amount of $4,000.00 dated 12/20/06 and the cancelled check for $6,700.00 dated
12/3012006, all of which exceed the 90 day limit for reimbursable expenditures.
· Two cancelled checks written to Fence & Gate Depot are submitted totaling $3,800.00 with no
reference to the product or service associated with the expense. Any eligible improvement
under the grant program would require a copy of the paid invoice specific to the item, a copy of
the appropriate permit and final permit approval before being considered for reimbursement.
· Home Depot receipts have been submitted without referencing 'the eligible expenses that
correspond to your grant request.
· Home Depot receipts for the purchase of an employee picnic table as well as the expense for
the building permit box are ineligible for reimbursement under the grant program.
· Copies of two invoices from Hawke & Associates Architects were included but are not
considered eligible items under the grant program.
At this point the application cannot be processed further. Once we have received clarification and
documentation required we can proceed with processing your application.
Sincerely,
(71~~~
Michael Simon
CRA Development Manager
Cc: Vivian Brooks, CRA Assistant Director
Lisa Kallai-Hargove, Applicant
915 South Federal Highway, Boynton Beach, FL 33435 Office: 561-737-3256 Fax: 561-737-3258
www.boyntonbeachcra.com
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East Side....West S.lde....Seas.lde Renaissance
.
BOYNTON BEACH CRA '
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF:
October 9,2007
x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Commercial Fa<;ade Improvement Grant -Innovative Printing & Graphics
SUMMARY: Lisa Kallai-Hargrove, owner of Innovative Printing & Graphics, Inc., has
submitted an application for a Commercial Fayade Improvement Grant for property located at
810 N. Federal Highway. Ms. Hargrove has completed extensive renovations to both the interior
of building as well as various exterior renovations which are applicable for reimbursement.
These improvements include fencing, entrance gates, resurfaced parking and landscaping. The
improvements are paid in full and appropriate City inspections have been finalized.
Various portions of the eligible scope of work are reimbursable under grant guidelines; however,
any expenditure paid by the owner prior to 90 days from the date of application is ineligible for
reimbursement. The eligibility date for this matter is September 5, 2007.
In addition, Mr. George Kallai spoke under "Public Comments" at last month's CRA meeting
reporting that his application and documentation had been lost for property 310 N. Federal
Highway. At the time of his application, the independent CRA did not exist and the program
was executed through the Development Department of the City. For the Board's convenience,
staff has included City correspondence issued on February 20,2007 addressing the matter.
FISCAL IMPACT: $15,000 maximum-General Revenue line item:57200-238.
RECOMMENDA TIONS: Approve the application for Innovative Printing & Graphics.
Michael Simon
Development Manager'
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2006-2007
Board Meetings\07 -10-09 CRA Board Meeting-October\lnnovative Printing-Lisa Hargrove facade grant doc
I'age I oj ]
Simon, Michael
From: Bright, Lisa
Sent: Tuesday, September 11, 2007 3:40 PM
To: Brooks, Vivian; Simon, Michael; Buckley, Ashley
Subject: Marketing Innovations
I returned a msg to George at ALL three numbers (he did not pick up or answer any of those numbers)
To that end, I stated a conference call was held with his daughter, Lisa, to advise her that someone from her staff needed
to secure the fence permit from the City for us to consider reviewing the documentation. The permit is a REQUIREMENT
for the submittal package to the board and it is the responsibility for the individual wishing for the grant reimbursement to
secu re it.
If he calls again and I am not available, please let him talk to Vivian
Lisa
Lisa A Bright
Executive Director
Boynton Beach Community Redevelopment Agency
915 S, Federal Highway
Boynton Beach, FL 33435
561,737.3256 - Office
561.236.8838 - Mobile
561.737.3258 - Fax
email: brightl@ci.boynton-beach.fl.us
9/12/2007
Boynton Beach Community Redevelopment Agency
MEMO
Date:
September 7,2007
To:
Lisa Bright, CRA Executive Director
From:
Michael Simon, CRA Development Manager
Re:
Commercial Fa~ade Improvement Grant Application: Lisa Hargrove
Attached is the Commercial Fa9ade Improvement Grant application delivered
Wednesday, September 5, 2007, in the afternoon for the property located at 810 N.
Federal Highway. The application was delivered by Mr. George Kauai, Ms. Hargrove's
father.
After reviewing the packet as delivered, numerous defiencies exist in the grant
application packet that will prevent it from being placed on the Board's September 11 th
agenda for approval. Most notably, the application is without any copies final
inspections for the fence which is one of the items they are seeking reimbursement.
I had met with Ms. Hargrove's assistant, Barbara Swaittowski Friday morning, August
31 st to go over the packet that was originally dropped off by Ms. Swiattowski on August
30th. I have attached the letter written to Ms. Hargrove that specifically lists the problems
with the application. The letter, already metered stamped, was taken by Ms. Swiattowski
on August 31 st and I was told she would deliver the letter to Ms. Hargrove personally.
Unfortunately, it appears that none of the items discussed with Ms. Swiattowski or stated
in the letter were remedied before Mr. Kauai brought the application back to us.
If you have any questions or concerns, please let me know and I will address them
accordingly.
Pat!e ] oIl
Simon, Michael
From:
Simon, Michael
Sent: Monday, October 22,20073:42 PM
To: Brooks, Vivian
Cc: Bright, Lisa; Buckley, Ashley; Harris, Susan
Subject: RE: Marketing Innovations
Attachments: Sprdsht of Expenses for Reimbrsmnt-Hargove.xls
Hi Vivian:
I have attached the spreadsheet (saved on the T:drive) of the expenses submitted with the Hargrove application. You
will notice that the total has changed from my previous email. It appears that one of the Home Depot expenses was
actually a duplicate payment that I counted twice.
Please let me know if you would like me to make any changes to the format.
Michael Simon
Development Manager
Boynton Beach eRA
915 S. Federal Highway
Boynton Beach, FL 33435
Off-(561) 737-3256
Fax-(561) 737-3258
From: Brooks, Vivian
Sent: Friday, October 19, 20072:50 PM
To: Simon, Michael
Cc: Bright, Lisa
Subject: Marketing Innovations
I spoke to George today. I told him to call you Monday and make an appointment with you and I to go over the
information that was presented to us so he can understand how we are getting the reimbursement amount. Can you
please make an excel spreadsheet arranged in date order of the expenses submitted to us? That way he can see what
we are talking about. Hopefully anyway.
Vivian L. Brooks
Assistant Director
Boynton Beach Community Redevelopment Agency
915 S. Federal Highway
Boynton Beach, FL 33435
561-737-3256
561-737-3258 FX
brooksvi@ci.boynton-beach.fL us
] 0/22/2007
August 28, 2007
o
innovative
GRAPHICS & PRINTING
SCOPE OF WORK:
Innovative Printing & Graphics, Inc.
8 I 0 North Federal Highway
Boynton Beach, FL 33435
-\'\ '
(I) Fabrication and installation of 6' black aluminum decorative fence to be 1.~tafle~ :,;
across the front of edge property on Federal Highway.
(2) Install 20' black aluminum decorative slide gate across driveway
(3) Install electric gate opener and provide (5) hand held remotes.
(4) Fabrication and installation of 6' black chain link fence around the remaining (3)
sides of property.
Total costs: $14,500.00
ND
Work completed by: Fence and Gate Depot Paid in full: July 13,2007
(see attached cancelled checks)
(5) Purchase and install decorative reed fencing to the chain link fence around three sides v"
of property to provide neighbors with privacy.
Total costs: $255.39 Ir:~-<- OeP.r
Labor provided by property owner; all materials purchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billing statement)
(6) Clean and repair existing black top in parking area. Repairs include but not limited to
patching holes, cleaning and remove old oil and tar, seal new and old black top with /"
approved sealant, paint parking space lines, and purchase necessary tools to complete
tasks.
:? ('s. 77'
(7) Install handicap sign, sign post, paint handicap parking space with approved color I'
and paint handicap bumper with approved color.
(8) Purchase, build, and paint picnic table to be installed in front area for employees. ND
(9) Purchase and install white marble chips and mulch around parking area. /
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
OOSI: $1046.55
innovative
Labor provided by property owner: all ~~1'itrchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billillg statement)
(J 0) Install permit sign box for work done at said property.
~rv
Total cost: $
41. 34
Total cost of work:
$ 15, 843.28
Time line for scope of work:
(1) Fence construction to begin on June 26.2007 and completed on July 13,2007.
(2) Reed fence purchased June 19, 2007 and installed and completed on June 28, 2007,
(3) Parking lot repairs and upgrades stmied: June 18, 2007 and completed on August 4.
2007.
(4) Picnic table purchased on July 16,2007. assembled and installed on August 1,2007.
Evidence of financial ability to support projects: Cancelled checks provided, copies of
front and back for scope of work detailed above,
Note: No business sign installed, paint chips not provided, building was painted
and completed over 180 days ago.
phone> 561.742.2994
fax> 561.740.3833 310 S Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
August 28, 2007
o
f/c6 h- r
t/~-
ij-so'j 6/ ';,iI',JV.,"! ..,.
innovative
GRAPHICS & PRINTING
SCOPE OF WORK:
Innovative Printing & Graphics, Inc.
8 I 0 North Federal Highway
Boynton Beach, FL 33435
(I) Fabrication and installation of 6' black aluminum decorative fence to be installed
across the front of edge property on Federal Highway.
(2) Install 20' black aluminum decorative slide gate across driveway
(3) Install electric gate opener and provide (5) hand held remotes.
(4) Fabrication and installation of6' black chain link fence around the remaining (3)
sides of property.
Total costs: $14,500.00
ND
Work completed by: Fence and Gate Depot Paid in full: July 13,2007
(see attached cancelled checks)
(5) Purchase and install decorative reed fencing to the chain link fence around three sides v
of property to provide neighbors with privacy. '
Total costs: $255.39 I~~<- l)ep.f
Labor provided by property owner; all materials purchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billing statement)
(6) Clean and repair existing black top in parking area. Repairs include but not limited to
patching holes, cleaning and remove old oil and tar, seal new and old black top with /
approved sealant, paint parking space lines, and purchase necessary tools to complete
tasks.
:5 (J, 77'
(7) Install handicap sign, sign post, paint handicap parking space with approved color ..r
and paint handicap bumper with approved color.
(8) Purchase, build, and paint picnic table to be installed in front area for employees. ND
(9) Purchase and install white marble chips and mulch around parking area. /
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
r;
~~: ,.
Oos,: $1046.55
innovative
Labor provided by property owner: all ~~'~chased at Home Depot in Boynton
Beach
(see attached cancel led checks and itemized billihg statement)
(] 0) Install permit sign box for work done at said property.
~'\)
Total cost: $
4] .34
Total cost of work:
$ J 5, 843.28
Time line for scope of work:
(]) Fence construction to begin on June 26. 2007 and completed on July 13. 2007.
(2) Reed fence purchased June] 9,2007 and installed and completed on June 28. 2007.
(3) Parking lot repairs and upgrades staJ1ed: June] 8,2007 and completed on August 4.
2007.
(4) Picnic table purchased on July] 6, 2007, assembled and installed on August I, 2007.
Evidence of financial ability to support projects: Cancelled checks provided, copies of
front and back for scope of work detailed above.
Note: No business sign installed, paint chips not Pl.ovided, building was painted
and completed over 180 days ago.
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
August 30, 2007
Michael,
o
innovative
GRAPHICS & PRINTING
'/
-.: lJ;..'
" . f'.:,,'
This package contains the original pictures of 810 No. Federal Hwy, before and after. Per
our conversation I did not make copies of the pictures.
Barb
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
August 28, 2007
o
innovative
GRAPHICS & PRINTING
SCOPE OF WORK:
Innovative Printing & Graphics, Inc.
810 North Federal Highway
Boynton Beach, FL 33435
(1) Fabrication and installation of 6' black aluminum decorative fence to beJristalle-d
across the front of edge property on Federal Highway. . -^ . .
(2) Install 20' black aluminum decorative slide gate across driveway
v
j~\~ Ri-'/ ,1
(3) Install electric gate opener and provide (5) hand held remotes.
(4) Fabrication and installation 0[6' black chain link fence around the remaining (3)
sides of property.
Total costs: $14,500.00
Work completed by: Fence and Gate Depot Paid in full: July 13,2007
(see attached cancelled checks)
(5) Purchase and install decorative reed fencing to the chain link fence around three sides
of property to provide neighbors with privacy.
Total costs: $255.39
Labor provided by property owner; all materials purchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billing statement)
(6) Clean and repair existing black top in parking area. Repairs include but not limited to
patching holes, cleaning and remove old oil and tar, seal new and old black top with
approved sealant, paint parking space lines, and purchase necessary tools to complete
tasks.
(7) Install handicap sign, sign post, paint handicap parking space with approved color
and paint handicap bumper with approved color.
(8) Purchase, build, and paint picnic table to be installed in front area for employees.
(9) Purchase and install white marble chips and mulch around parking area,
PrlL \b~~
f- (;;?t)
phone> 561.742.2994
fax> 561.740.3833 310 S Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
OOS1: $1046.55
innovative
Labor provided by property owner: all ~r~'fmrchased at Home Depot in Boynton
Beach
.
(see attached cancelled checks and itemized billing statement)
or work done at s .
Total
4
Total cost of work:
Time line for scope of work:
(I) Fence construction to begin on June 26, 2007 and completed on July 13,2007.
(2) Reed fence purchased June 19, 2007 and installed and completed on June 28, 2007.
(3) Parking lot repairs and upgrades started: June 18,2007 and completed on August 4,
2007.
(4) Picnic table purchased on July 16,2007, assembled and installed on August 1,2007.
Evidence of financial ability to support projects: Cancelled checks provided, copies of
front and back for scope of work detailed above.
Note: No business sign installed, paint chips not provided, building was painted
and completed over 180 days ago.
phone> 561.742.2994
fax> 561.740.3833 310 5 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
From:
06/01/2007 16:36
#152 P.002/00S
"-
~
f '
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East Side~West Side~Seaside Renaissance
2006/2007
COMMERCIALFA~ADE IMPROVEMENTS GRANT PROGRAM
PROGRAM AGREEMENT
Boynton Beach Community Red.~~19Rm<<u~t Agen~y
-
PROGRAM REGULATIONS
1. The Applicant agrees not to alter, renovate, or demolish the new fac;ade for
three years, commfitnclng at the time final Inspection by the CRA Is completed.
If violated by the applicant', the eRA may choose to require grant fund
repayment, enforced by property lien.
2. The eRA will consider approval of grants for exterior improvements to a
building whIch does not face a recognIzed street. The exterior rear of a building
facing an alley way will also be considered.
3. A minimum of three (3) inspections by the eRA are required. Those minImum
CRA inspections are (1) before starting work, (2) during work and (3) final
inspectIon. More inspectIons may be requIred by the eRA. It Is the sole
responsibility of the Applicant to schedule inspectIons with the eRA and City.
These inspectIons In no way are substitutes for requIred CIty Inspection$ and
compliances.
4. The property owner, or tenant If applicable, must complete the fa9ade
Improvement project withIn six (6) months of the grant award. Failure to
complete the fac;ade improvements in a timely manner will result in the property
owner, or tenant If applicable, losing the grant reimbursement opportunity. The
Board may consider time extensions.
REIMBURSEMENT REGULATIONS
1. This program is designed as a reimbursement grant. That is, all work must be
done and paid for by the Applicant, prior to the CRA's funds being released.
The CRA will provide reimbursement to the grantee upon submittal of a
complete Reimbursement Request and approval of completIon by the CRA
Board.
From:
06/01/2007 16:36
#152 P.OD3/00S
2. Reimbursement Request shall be summarized In a report and accompanied by
proper documentatIon. Proper documentation will consist of (1) Project
accounting including Invoices. receipts or other aoceptable evidence of
payment from suppliers and licensed contractor(s) that tiav~ been marked
upald" with a "release of lien" signed by each.' Proposals for "v,rorf< to be
completed. or "bids" are not considered proper documentation. Each item wlfI
be sl,Jpported by a canceled check showing the face of the check, as well as the
back of th, canceled check, (2) the Applicant shall warrant that ~lIi bills related
to the Project are paid in full including, but not limited to, all contractors,
subcontracts, labor, materials. related fees and permits, and (3) the Application
for re-imbursement shall provIde a minimum of four 3"x5" color "during" photos
and a minimum of four 31ixS" color Natter" photos of the Project. Photos should
be from' approximately the same position as the "before" photos submitted In
the Application and the "during" photos.
3. The Reimbursement Request from the ,Appli.cant.$Ral/b.e submitted no later
than the 15th. of the month for consideratIon by the eRA Board at its next
month's meetIng. Reimbursement shall be Issued fifteen (1S) days after
approval.
4. Grant funds will be reimbursed eXClUSively for approved work, approved change
orders ~nd only for work t~at has been performed .!fI!! the grantee has
received notification that the Grant Application has been approved by the CRA.
5. Grantees may not submit 1aQ8de work improvements for reimbursement which
have been used as reimbursement requests in any other grant program offered
by the CRA, City, Palm Beach County or the State of FloriQa. The Fal;8de
Grant program will only honor new expenditures that have not been sU,bmitted
under other grant programs. The Fa98de Grant program may only be used one
time for anyone property; however, property owners may receive grants for
multiple property locations. Applicants shall be limited to one grant per eRA
bUdget year (October 1tl to September 30th).
6. Gra,ntees shaU grant the CRA andlor the City of Boynton Beech the rights and '._ ",11 ,A, 1
luee of hotos and project appl/catIon materfals. '(;J<?~ )
~ .-:12 -?1 "'- "
(Date)
2.-1-7-01
(Date)
~
CRA Director
(Date)
2
From:
08/01/2007 18:38
#152 P.004/00S
~~
rm
:~~q~N"f8~ . -
A h ';;'If, -~
East Side~West Side~Seaside Renaissance
2006/2007
COMMERC~LFACADEIMPROVEMENTG~TPROGRAM
. APPLICATION FORM.' .
Boynton Beach Community Redevelopment Agency
Maximum Grant Amount is $15,000.00
(Please Print Or Type Only.. Use AdcUtlonal Sheets If N8CM$aty)
APPLICANT INFROMAnON
Name of Property
Owner:
Lls,4- f..(~ U-I-:j- 1 - /-1 A 1.2. G t2 D L/G"
Address of Property
Owner:
51D :so. t:€O€1eA-L I-Iwy
,
City/State: J3oYM.rt:J/U. /3 i?AC H-J r:::L Zip Code: 33tf3:5
Phone # Day: 5~ I-It.{ Z - L qqt{- Evening:.52.P 1- tfy I - Z& 87
Legal owners and leg.1 descriptIon of the property to be improved (p/ean attach copy
/. .Q1 f~lTanty deed and IN.e, "applicable):
U ~.;S14 j.(t4LL/41.., IfA-t2 ~ f) 0 VB"' _ Ol/../'/V ErI2.
(f;) R.~I '-- ~e I ^-J 'rJ III <-7 &Ny:ir-l-/..t ~J
If Different from
Property Owner
Name of Business:
hNDVJ4-/f(/C ikul.i rltl.l~ r/ (}teA-Pi-IlC- S, .IA/ C
,
Addr988 of Business: Bro AID ~EDEte4'L HNV
, ,
City/State: &M.[ro/J &..17'1 f::L ZIp Code: 33L!35'
, ,
From:
06/01/2007 16:37
#152 P.005/00S
Phone # Day:
901- 7t/z- zll1t/ Evening:
f/bA/ Ttl1/9
BUStlV_E'S3.
l?e-rl4-)L
;JEW
;Z
5~/..-lfl//- 248'7
Type of Business:
Years of Operation:
Number of Employees:
Annual Payroll:
<< / tJ tr, fr 10., t'iJ
Number of Employees resIding in Boynton Beach: 2-
PROGRAM GUIDELINES
The following guideUnes are intended to infonn a potential grant appfioant of the extent
and scope of the program. The pUrpose of the program Is to encourage commercial
property owners to upgrade theIr propertIes by improving the external appearance of
their busIness and to encourage businesses.to invest. in-their operatlon6~ The result will
halt deterioration,. stabilize property values, improve and upgrade appearance of the
area, and facilitate and encourage redevelopment actMty In the target area.
The following 'guidelines .re applicable to this program:
1. The program Is available c;mly for property located within the' Community
Revitalization Areas of the Boynton Beach Community Redevelopment
Agency (eRA). Note: See attached FaQ8de Grant Area Map.
2. The program is for commercial properties and busInesses. The property
owner must be the applicant. However, if the property is currently leaSed
to a tenant. then the Application and Agreement must be jointly ex~uted_
by both the owner and the tenant.
3. EligIble exterior improveme,nts for this program Include:
· Painting.
· Shutters.
· Signage (located on the building or the property).
· Awnings/canopies.
· Doorslwindows.
· Landscaping around the building.
· lnigatlon.
· Parking lot re-paving, re-seallng, re-striping.
· Exterior Lighting.
· Patio or decks connected to the bUilding.
· Exterior waif repaIrs (e.g. stucco, brick or wood repairs and replacement).
· ADA improvements.
4. All \/VOrl< mY!! be in compliance with applicable Soynton Beach BuildIng
Codes and ~ all contractors mv~t be licensed In Boynton BeachlPalm
Beach County. If the Appf/cant(s), installs enhanced landscaping and or
signage it must be in accordance wlth City Ordinance No. 98-43.
2
From:
06/01/2007 16:37
#152 P.OOS/OOS
5. Maximum Grant amounts: The eRA will provide7 on a relm~u...em.nt
basi., a dollar for dollar matchIng grant for eligible faoade improvements
up to a total of fifteen thousand dollars ($15,000.00) of eRA funds.
6. The Fa~de Grant program will honor expendItures completed up to 90
days prior to application. improvements underway and proposed
improvements.
7. The Fa98de Grant program may only be used one tIme In any three year
period for anyone property. Properties may re-apply for addftlonal grants
any time after three (3) years from previous grant approval. Project
phasing of up to two years can be requested. Property owners may
reoelve grants for multiple property locations. Applicants shalf be limited
to one grant per eRA bUdget year (October 1 It to September 30th).
8. The scope of work that is to be pal(1 for. wittt .GRA .funds ,fot must be
completed no later'than 120 days from the approval of the grant by the
eRA Board,
9. DisburSement of grant funds shall only occur if the fallowing conditions are
met:
a.
b.
c.
eRA has receIved copies of executed oontracts, canceled checks
(front and back) and proof that the work has been approved by the
City BUilding Department.
Entire scope of work is completed.
Applicant provides "Afteri photos.
3
I='rom:
7.
OS/01 /2007 16: 37
f:i152 P.007/009
APPLICATION PROCESS
1.
. An applicant s~ek'ng a project grant may secure an application from the Boynton
Beach Community Redevelopment Agency (ORA) located a't915 S. Federal
Highway, Boynton Beach. 561..737-3256
An original application and eight (8) copies of all materials are to be returned to
the Boynton Beach Community Redevelopment Agency for review and approval
by the eRA Board. Applications will be considered on a first-comet first served
basis.. Applicants must take the necessary steps to insure that their submitted
application Is properly time stamped to document receipt by the eRA.
2.
3.
Upon approval, appropriate grant program documents will be prepared in the
eRA Attorneys office and the applicant will be notified of approval by return mail.
. ,'. - ...",. '. .' ".
4.
..
The eRA wilf admlr'llster the commercial exterioffacade program. In addition to
the apprOpriate' City inspections. the eRA will inspect the work to determine
satisfa~ory completion of the \\IOrk.
5.
Applicants may not have any outstanding City of Boynton Beach liens against
their property. In the event. that an Applicant has an outstanding City of Boynton
Beach lien against the property. the grant will not be awarded until the complete
satisfaction of the lien.
6.
Applicant shalf obtain, read and understand all aspects of the FaQade Grant
Program Agreement. Including Program and Reimbursement Regulations.
. ..-
Application to this Program is no guarantee of funding. Funding is at the sole
discretion of the CRA Board.
r
4
From:
16/01/2007 16:38
PROJECT INFORMATION
Describe improvements to be done to the property.
Attach the following items:
'152 P.008/00S
· Project work wrlte-up(s) df;!scriblng In detail the scope ofthe project,
· Plans or sketches If applicable,
· Site plan and plant list for landscape projects,
· Third-party cost "tlmates from three (3) licensed oontractors,
. Estimated time line,
II : Evidence of financial abUity to pay for the project (approved losn, cash
acco I,J nt, line of credit, etc.).
· A minimum of four (4) 3" x 5" color "before" photos of the project which
must Include j'pubfic views", . ,. _ '
· Slgn~ge d~slgn with colors & materials:pmposed'if appiicable,
· Project color chips I material samples if applicable, '.
· And material specifications.
Applicable documents must be attached for the Application to be processed.
By signing this Application, I acknowledge that I have received and read a copy of the
Program Agreement. and I understand and agree to comply with Its content.
2-:2Z-()7,~, 1)-d-d-07
(Date) ~~C') - . (Date)
(Property owners sIgnature must be notarized)
L
t- 22'67
(Date)
~,q-rne
Tenant/Business Owner
(Date)
eRA Director
(Date)
5
From:
'8/01/2007 18: 38
#152 P.OOS/OOS
STATE OF FLORIDA, COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take aoknowledgements,
personally appeared L~/J- /:::4-.LLi4r _/,f4iRt:;'/2Q/..,c;-;;,...,.. ;.. ........___i1." L~_
application/backup documentation not later than the following Wednesday, September
5th, in order to process the agenda item for the Board meeting on September 11 tho
9/05/07 - Mr. Kallai returned the application packet but not all of the corrections
had been made. One of the items of importance, the fence permit final~ was included but
overlooked by staff. Because of the late date and time constraints surrounding the
preparation of Board agenda packets, the grant application was in included in the Board's
packet for the September 11 tli meeting.
9/11/07 - Mr. Kallai and Ms. Hargrove attended the CRA Board meeting and
expressed their disappointment in the grant application process and felt they were not
given the assistance they needed. The CRA Chairman, Commissioner Jerry Taylor,
instructed staff to work with Ms. Hargrove to address any deficiencies and assist them in
getting the grant back on a future agenda.
9/12/07 - Staff reviewed the application documents and found the fence permit final
in the file and phoned Ms. Hardgrove to inform her that the application would appear on
the October 9th Board agenda for approval.
10/9/07 - Staff placed the completed grant application on the CRA Board agenda.
The approved Board approved the grant application under the Consent Agenda.
10/12/07 - Staff sent the award letter to Ms. Hargrove on October 12, 2007. Because
the application was submitted for work and expenses already completed, staff began
processing the reimbursement check for all eligible expenses under grant guidelines. The
grant program is a reimbursable grant up to $15,000.00. For every'dollar spent by the
applicant; the CRA will reimburse 50% to the maximum grant amount. In this case, the
eligible expenses totaled $4,990.97 and the CRA would reimburse the applicant
$2,495.49.
10/19/07 - Mr. Kallai and Ms. Hargrove contacted Lisa Bright, CRA Executive
Director to inquire as to why they were not receiving a check for $15,000 as the grant
indicated. Ms. Bright explained the conditions of the grant, the terms of reimbursement
and the amount that the CRA was disbursing. Mr. Kallai wanted a meeting with CRA
staff to discuss these issues and after several attempts to contact Mr. Kallai and Ms.
Hargrove, a meeting was scheduled for November 2nd at 11 am.
11/2/07 - Vivian Brooks, CRA Assistant Director, met with Mr. Kallai and Ms.
Hargrove to review the eligible expenses and explain the grant program parameters.
After a two hour discussion, the applicants felt they were entitled to the full $15,000 and
wanted Ms. Brooks to take the matter back to the CRA Board. Ms. Brooks told them she
would place the item on the November 14th Board agenda. The meeting ended.
August 28, 2007
o
innovative
GRAPHICS & PRINTING
Boynton Beach CRA
9 15 South Federal Highway
Boynton Beach, FL 33435
Ref.: Project accounting for 810 No. Federal Highway
Mr. Michael Simons,
Attached please find the receipts, cancelled checks, before and after pictures, and eRA
paperwork for our property in Boynton Beach. I hope you find this package complete and
the CRA approval process can be executed.
I look forward to working with the CRA and yoursel f.
j {~
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~/
I Barbara Swiatlowski
j
I
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
August 28. 2007
o
innovative
GWHICS & PRINTING
SCOPE OF WORK:
Innovative Printing & Graphics, Inc.
810 North Federal Highway
Boynton Beach, FL 33435
_(.//i
1,:,-
(I) Fabrication and installation of 6' black aluminum decorative fence to be installed
across the front of edge property on Federal Highway.
(2) Install 20' black aluminum decorative slide gate across driveway
(3) Install electric gate opener and provide (5) hand held remotes.
(4) Fabrication and installation of6' black chain link fence around the remaining (3)
sides of property.
Total costs: $14,500.00
Work completed by: Fence and Gate Depot Paid in full: July 13,2007
(see attached cancelled checks)
(5) Purchase and install decorative reed fencing to the chain link fence around three sides
of property to provide neighbors with privacy.
Total costs: $255.39
Labor provided by property owner; all materials purchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billing statement)
(6) Clean and repair existing black top in parking area. Repairs include but not limited to
patching holes, cleaning and remove old oil and tar, seal new and old black top with
approved sealant, paint parking space lines, and purchase necessary tools to complete
tasks.
(7) Install handicap sign, sign post, paint handicap parking space with approved color
and paint handicap bumper with approved color.
(8) Purchase, build, and paint picnic table to be installed in front area for employees.
(9) Purchase and install white marble chips and mulch around parking area.
phone> 561.742.2994
fax> 561.740.3833 310 S Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
Oost: $1046.55
innovative
Labor provided by property owner: all nfltt~t'nt~'fmrchased at Home Depot in Boynton
Beach
(see attached cancelled checks and itemized billi;,g statement)
(lO) Install permit sign box for work done at said property.
Total cost: $ 41.34
Total cost of work:
$ 15, 843.28
Time line for scope of work:
(]) Fence construction to begin on June 26, 2007 and completed on July] 3. 2007,
(2) Reed fence purchased June] 9, 2007 and installed and completed on June 28. 2007,
(3) Parking lot repairs and upgrades started: June] 8, 2007 and completed on August 4.
2007.
(4) Picnic table purchased on July] 6,2007. assembled and installed on August 1. 2007,
Evidence of financial ability to support projects: Cancelled checks provided, copies of
front and back for scope of work detailed above.
Note: No business sign installed, paint chips not provided, building was painted
and completed over 180 days ago.
phone> 561.742.2994
fax> 561.740.3833 3105 Federal Highway, Boynton Beach, Florida 33435
web> www.markinno.com
P ~count Statement
,~:y:>~<:~~:
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fl.,,: 110111<' lhp"" CJ "dit Cwd uJ
homedepot.com '~
Send Notice of Billing Errors and Custom. Jervice:
Customer Service Inquiries to; www.myhomedepotaccount.com
HOME DEPOT CREDIT SERVICES _
PO BOX 689100, DES MOINES JA 5036{l-9100
Closing Data Next Closing Dale Credit Line Credit ~lIable Payment Due Date
JULY 17, 2007 AUGUST 16 2007 AUGUST 12, 2007
Opening Balance Payments &: C!Fedits PUrChasllS/Other Charges FINANCE CHARGES
Jolving Balancet $317,67 $317.67 + $1,565.40 + $000
Promotion Balance $0,00 - $0.00 $496.81 $0,00
I
Total Blllance $317.67 $317.67 $2,062.21 $0,00
t Revolving 8allU1ce includes non-promotional transactions plus Special Promotions that have expired.
CURRENT ACTIVITY
Transaction Date
Location/Transactions
SEE BACK OF STATEMENT FOR INFORMATION ON GRACE PERIOD AND PROMOTIONAL OFFERS.
06118 THE HOME DEPOT BOYNTON BEACH FL
BUILDING MATERIALS
06/19 THE HOME DEPOT BOYNTON BEACH FL
SEASONAUGARDEN
06/19 THE HOME DEPOT BOYNTON BEACH FL
PAINT
06/21 THE HOME DEPOT BOYNTON BEACH FL
BUILDING MATERIALS SEASONAUGARDEN
06122 THE HOME DEPOT BOYNTON BEACH Fl
SEASONAUGARDEN
06/26 THE HOME DEPOT BOYNTON BEACH FL
PAINT
06/26 THE HOME DEPOT DELRAY BEACH Fl
BUILDING MATERIALS
07/02 THE HOME DEPOT BOYNTON BEACH FL
KITCHEN AND BATH FLOORING
PLUMBING
PROMOTIONAL PURCHASE: To avoid finance charges, please pay the above In full by 07/08/2008
f
Paymenl must be received
by 500 p.m local lime on
AUGUST 12, 2007
Minimum Payment Due-
$16.00
New Balilnce
$1,56540
$496.81
$2,062,21
Amount
$ 19.9!l
$ 255.29 ~
$ 34.00
$ 275,54 .,//
$ 22.55
$ 12.72~
$ 262,661"
$ 496.61
I
Pj~~;CJ~.9 j',fjr<i):f ~'.u U'S':ie 40;:;1' pag;J2J o'f )fOUit ac(otlnt statement for important
iii~::;iI',tvdim~:;; Gin how i\":/i :read your new and improved statement.
r ANNUAl PERCENTAGE RATE on"the account: 21.00%" 1
.. The ANNUAL % AA IE inc;ludes all periodic and min, flnance charges In this period and Is Calculated based on all balances with finance ch~ges assessed iIJId
could be higher than any Corresponding APR due to expired promotions or minimum finance charges.
Page 1 0' 5
This Account Issued by Cillbank (South OlIkota), N.A.
continued on next page
)',;i~1'
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... Pie.... detach here.
---------------------------------------------------------------------------------------------------------------------------.
Your Account Number
6036 3201 4246 4732
Amount
Past Due
$0.00
New Balance
Minimum
Payment Due
$16.00 -
Amount
Enclosed
$;)OI...tJ.;)1
Payment Due Date
AUGUST 12,2007
$2,062.21
lake Checks Payable to:
OME DEPOT CREDIT SERVICES
Take advantage of 'Do-It-Yourself Convenience'
when you View, Manage and Pay your account
online @ myhomedepotacoountcom
035320142464732020622100317870001600103
-
iiiiiiii
K8AVHOI 3.7/17/07 38254D 7A
1,1 II" ,II "I. ,i"lI" 1.1.. 1..11.1,,,,11.11,,,,"11I1....1.1,1
LISA M KALLAl HARGROVE ' ,
g10 S FEDERAL HWY
IOYNTON BEACH, FL 33435-4930
HOME DEPOT CREDIT SERVICES
PROCESSING CENTER
DES MOINES, IA 5036+0500
1.1.',11".. ,11"11.,, 1..11I.... 1.1.11.. ,II" ..1.',,1.1, '11I/1
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~
Accoun!:6035 3201 4246473"
CURRENT ACTIVITY Transaction Dahl
07/02
!!
07/04
07/07
~
iii
07/07
~
-
~
-
!!
iii
-
!!
ii
ii
.
!!
07/09
07/14
07/15
07/16
07/16
Previous
Promotion
Balance
Billed
FINANCE Payments
CHARGES & Credits
SPECIAL PROMOflONS
Original
Transaction Transaction
Amount Date
$496.81 07/02107
NO INT-NO PMT FOR 12 MOS
Expiration
Date
07/08/08
LocationfTransaction$
THE HOME DEPOT BOYNTON BEACH FL
ELECTRICAL AND LIGHTING
PAYMENT-THANKYOU
THE HOME DEPOT BOYNTON BEACH FL
BUILDING MATERIALS
THE HOME DEPOT BOYNTON BEACH FL
SEASONAUGARDEN PAINT
HARDWARE
THE HOME DEPOT BOYNTON BEACH FL
SEASONAUGARDEN
THE HOME DEPOT BOYNTON BEACH FL
PAINT
THE HOME DEPOT BOYNTON BEACH FL
PAINT PLUMBING
THE HOME DEPOT BOYNTON BEACH FL
SEASONAUGARDEN LUMBER
HARDWARE FLOORING
THE HOME DEPOT BOYNTON BEACH FL
BUILDiNG MATERIALS HARDWARE
Amount
$ 458
$ j '/87 ---
5811
$ liB 95
$ 114.75
$ 7872 ,.'
$ 134 13 .---/
$ 1 63.25
$ 999
New Accrued Promo
Promotion FINANCE Monthly
Balance CHARGES' Payment
$496.81 $4,59
PERIODIC Other
FINANCE FINANCE
CHARGES CHARGES
'To avoid paying Accrued Finance charges you must payoff your promotion balance by the Expiration Date shown
RNANCE CHARGE SUMMARY Balance Corresponding Days In
Subject to Daily ANNUAL Billing
Finance Charge Periodic Rate PERCENTAGE RATE Period
Current BillIng Period
NO INT-NO PMT FOR 12 MOS $249.47 0.05753%(C) 21.00% 32
REGULAR REVOLVE CREDIT PLAN $0.00 0.05753%(C) 21.00% 32
Convenience and good looks - side by side
The Adora Serles by GE slde-by-side refrigerator is loaded witn
innovative features designed to make every kitchen more functional..
and more beaulifull It oHers tne ultimate in convenience, such as:
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favorite foods and drinks.
The Ultra Flow 100 - the fastest filling water dispenser in the industry.
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It's available in a variety of colors including Smoolh White,
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And as an ENERGY STAR" qualified refrigerator,
it's as efficient as It is stylish and practical.
{~
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Buy yours today' Exclusiv.1y at Th. Ho.... I)e~~
Take advantage of special deferred finanCing when you use
The Home Depot Consumer Credil Card. See slore for details.
Page 2 01 5
Adora Sari... by GEe
2!L 9 Cubic Fee'
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RETURN POLICY SIGN IN STORES FUR
DEl AILS.
GET SPECIAL OEFr.RRED FUJANCING ON
PURCHASES OF $299 OR MORE WIIH THE HOME
DEPOT CONSUMER CREOIl CARll - EVERY TIMt!
**x~~~*x~~~~****~**~**~*~~~xt**~*x~**~x
ENT F::R FOR A C.-IANCL
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CARD!
YOUi- Opinion Counts! Complete
the brief survey about your- stol'e v\sit
and enter for' a chance to win dt:
'Nww.homedepotopinion,com
lHF HOME DEPOT #224
15(,0 S,W, 8TH STREET
BOYNTON BEACH fl 33'1;)6 (')61>J6'~%OO
022Lj 00057 :39909 07/15/07
SALt 14 SCOTS7 12,11 PM
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6@1.29
830669007788 5-GAL SPOUT "A;.
022367398569 SWINLTXGSWHG <A>
037064182045 KNIFE ,A>
SUBTOTAL
SALES TAX
TOTAL
(XXXXXXXXXXX4732 HOME DEPOT
UTH CODE 015633/0571798
1. 94
94,00
7 34
7,74
1. 97
11.98
0,97
125,94
8,19
$134, 13
134 13
TA
111"/1/11111111111111111111111
0224 57 39909 07/15/2007 9963
RETURN POLICY DEFINITIONS
POLICY 10 DAYS POLICY EXPIRES ON
1 90 10/13/2007
,t HOME DEPOT RESERVES THE RIGHT TO
MIT / DENY RETURNS, PLEASE SEE iHE
RETURN POLICY SIGN IN STORES FOR
DETAILS.
.1 SPECIAL DEFERRED FINANCING ON
lASES OF $299 OR MOI<E WI TH THE HOME
CONSUM~R CREon CARD - EVERY TIME!
'-~~~*t~~.~~~~K~*~*k~~~*K~k****~~
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THE HOME DEPOT 6315
1400 WATERFORO PLACE
DELPAY BEACH. FL 33444 (561)272-5'127
6315 00004 28151 06/26/07
SALE ~\ 72 TDF6YH 04: 52 PM
1~~))r~~I~ QJ
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332268 5GL AIRPORT <A> Q
19~16.99 322.81
RSN: 5 NEW AMT 12.99 MKDN -76.00
MAX REFUND VALUE $246,81/19 J
SUBTOTAL 246.81
SALES TAX 16.05
TOTAL $262.86
XXXXKXXXXXXX4732 HOME DEPOT 262.86
AUTH CODE 026445/9048288 TA
1111111111111111111111111111111111111111111111111111111
6315 04 28151 06/26/2007 8990
RETURN POLICY DEFINITIONS
POLICY ID DAYS POLICY EXPIRES ON
A 1 90 09/24/2007
THE HOME DEPOT RESERVES THE RIGHT TO
LI~IIT / DENY RETURNS. PLEASE SEE THE
RETURN POLICY SIGN IN STORES FOR
DETAILS.
GET SPECIAL DEFERRED FINANCING ON
PURCHASES OF $299 OR MORE WITH THE HOME
DEPOT CONSUMER CREDIT CARD - EVERY TIME!
*****~*****~**~*~~*****~**~~****~*****X
HOI.,E DE POT :#
1500 S. W. 8TIt 5 HEfT
BOYNTON BEACH, fL. 33'126 (561)3~ ? VPV"
0224 00003 37899 07; .
SALE 61 MD9617 02: i~
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086876131567 TRASH CAN <~. 27.98
045899394816 HN/WIo1Nf'CTGR,\1 <A" 9.96
030546416014 FIRE SIGN "',\:> 4.49
046\)99392843 HANDICAPpm<A>
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1,IAX REf UN') '",~LUE $4,00
611610 RUNNER <A>
6@1.94 Ll.O" - n~
SUBTOI AI. 153.28
SALES Til( 9.37
TOTAL $163.25
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AUTH CODE 016050/9033048 'I.li 'iA, S:? 1N'
111111 ~lllllIlllm ~ I ~mlllllllllllllllllllllll n
0224 03 37899 07/'l6 .'2007 4077
RETURN POLICY DE INITIONS
POLICY 10 DAYS Pi_ICY EXPIRES 0h
A 1 90 10/14/2007
THE HOllIE DEPOT RESERVE.. THE RIGHT TO
LINIT ! DENY RETURNS. ::.EASE SEE 1HE
RETURN POLICY SIGN III STORE:; FOil
oET AW; .
lAL DEfERRU [NANCII,(, iltj
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!ER CREDIT (.AI,!) - EVERV TIlo1E!
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AUTH CODE 00252:l/:J~;92331
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linAILS,
<d SPtC I /\! ! ': , i I UfO FINI1NCINi, UN
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I
FENCE & GATE
DEPOT
165 North Cleary Road Suite Bl West Palm Beach, FL 33413
Ph 561 242-4874 Fax (561 242-9279
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ATTN:
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FENCE & GATE DEPOT WILL PROVIDE AS FOLLOWS:
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We hereby propose to furnish labor and materials, in complete concordance with the above specifications,
for the sum of:
I , i / ..._. ::){ '-.. _ I
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With pa~?~ ~~~: ~de~~1Y!~~<}/,:"/'( t') /z ;' ) k* /r) 2''-/ (,/::.; .:'/
WARRANTY - 90 DA YS;ON LABOR /1 YEAR ON PARTS
All material is guaranteed to be as specified:
All work to be completed in a workmanlike manner according to standard practices. Any alteration or
deviation from the above specification involving extra costs, will be executed only upon written orders, and
wiH become extra ch!lrge above the estimate. All agreements are contingent upon strikes, or any delays
beyond our control. This proposal is subject to acceptance within ten (10) days and is void thereafter at the
option of the undersigned.
,..-----'-"
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AUTHORIZED SIGNATURE: (( l i( if/I. (( (t \{I
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. Fence & Gate Depot., is authorized to
do the work as specified. Payment will be made as outlined above. If legal assistance is required to collect
payment, fees incurred will be accessed to the client. All materials delivered to or installed at job site is the
responSi?ility of the customer.
POSITON: SALES REP.
DATE:
SIGNATURE:
(~ " - , .
,
Y I ,
1/ I .,. 1-
Oscar BatreslMlAlNTRS
Phone not available
08/281200704:06 PM
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Subject IOL Inquiry 5205301
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Inquiry
Inquiry ID: 5205301
Status: OWned/In Research
Category: Research Request - FL
Subcategory:
Resolution:
Approver:
Ext. Origin:
Inquiry:
Originator
WrkGrp:
Person:
Account
Name:
Number:
Type:
Bank ID:
Client
Name:
TaxlD:
Email:
Client Admin:
FL - Delray Beach Banking
GlADYS ALBIZUA
MARKETING INNOVATIONS EN
5310004711 Short Code:
Marketing Innovations Enterprises, Inc.
650436848 Fax:
Expanded Inquiry Text
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2007.08.2816:02
2007.08.2816:02
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Person:
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Number:
Type:
Branch:
Requestor
Phone:
TaxlD:
Name:
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FENCE & GATE
DEPOT
165 North Cleary Road Suite Bl West Palm Beach, FL 33413
Ph 561 242-4874 Fax (561) 242-9279 .
07-
STREET:
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CITY:
STATE: i~1 ATTN: ;' /.5 it
FENCE & GATE DEPOT WILL PROVIDE AS FOLLOWS:
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STATE:
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We hereby propose to furnish labor and materials, in complete concordance with the above specifications,
for the sum of:
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With paym;~~;~~;~de_a~l~tq;,'~~}..<:.':.>/i:"( ll/S:")()" ,;' (:1 .(( (..j'/f'"
~'"\ /"...
WARRANTY - 90 DA YSJ6N LABOR / 1 YEAR ON PARTS
All material is guaranteed to be as specified:
All work to be completed in a workmanlike manner according to standard practices. Any alteration or
deviation from the above specification involving extra costs, will be executed only upon written orders, and
will become extra charge above the estimate. All agreements are contingent upon strikes, or any delays
beyond our control. This proposal is subject to acceptance within ten (10) days and is void thereafter at the
option of the undersigned.
,~r"";. ,.' "
AUTHORIZED SIGNATURE:~.l//I!I(' ( / ( (t \11 POSITON: SALES REP.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. Fence & Gate Depot., is authorized to
do the work as specified. Payment will be made as outlined above. Iflegal assistance is required to collect
payment, fees incurred will be accessed to the client. All materials delivered to or installed at job site is the
responsi~ility of the customer.
"--"''''''~--'', ",..--'---~\
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DATE:
SIGNATURE:
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Business Phone
Mailing Address'
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. Job Site Directions'
Installation Address:
Contact Name:
~~NL~ & (JAl'~ DEPOT
165 N Cleary Road
Suite B1
West Palm Beach, FL 33413
561-2<:2-4874/561-242-9279
'Ii'? :
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I'
Phonej-..t~~_~~Fax: _.~_,___,____
..._~ Other Phone: _._..____._._~..__._.
t-v...) + City ...._,._~___~Zlp:_
._._~..C~y: __..._ Zip:
Cellular Phone
:f,.~ ,.. .
, ~./'"
emd.w1: Fence Rail Stair GaJ.e Pool
&W1l: 36" 42" 48" 60" Q3j
Other:_
M..o.untin2: Coredrill In-Ground Flanged
~; Step Down al Grade Change ___
Follow Grade: ~
Level With Highest Grade: _
Ahunin.u.m, )/
Welded _~____ Mechanical _~
Total Footage:
~: Top Cap 2 Line 3 Line.Other _
Per attached Shop Drawings
Picket Rejection 4" 6" Other ______
Pickel Size 3/4" I"~
Color
".- ---
Chaln..Lin.Ii: Gal van ized
Vinyl Coated)
>-.__.u
, c
('alar _______~_~___
Total Footage __~
Fabric Gauge: JI-1/2ga. 9ga
Top Rail: Top Wire ] 3/R" I 5/R"
None
Line Post' I 5/8"
Termimal POSl' 2"
Gate Post: 2 112"' V'
Pipe I Tube
Bottom Tension Wire' Yes j No
2" 2 1/2"
2 \i2" 3"
4" Ii 5/R"
YiIu11.flC
TOlal Footage
(f;>
Style- _______~~_____~
Wo..o.d: Preasure Treated Pine
Total Footage:
Style: Stockade Vertical Shadow Box
Board on Board Other
Boasrd Tops: Dog Eared Flat Top
r.um.J.t: Obtained by:
Fence & Gate Depot X
Buyer X
Notice of Commencement Signed YesfNo
Easement Agreements Signed Yes I No
Survey Supplied By Customer Yes Only
___.____L..__._
(Show land marks 10 reference fence location, Drawings and layouts must be
shown exactly as fence is sold, Include drawing on seoond sheet if necessary,)
-1 i._
Approved By X
Yellow Customer
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Customer Note: Your failure to clear trees, shrubs and ostacles including roots two feet
from both sides of all fence lines will delay installation an incur.a $75.00 trip charge.
Pease make sure all fence lines are clear prior to allowing us to come out for installation.
White Sign and Return
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Cash Terms: Total Price $ d /2 ,,2 (,! -1
$
Deposit $ I, '7 (J 0" () 0
Due on Commencement $ 4';, I!:l 0 (.J - <7 ?
Due upon Completion $ "
'bnU,. ~ o~ ~lOO 00
(Valtd for 30 Days)
CK
IIWe have read both the front and back of the foregoing proposed contract and accept the same on the terms and conditions printed on the
reverse Side and as staled above, I understand that I!W~re responsible for all P"fate undergrpund-lll1lities neludmg sTlnklers
".;;i..Ac-.[ I {>- ~ ~1' ..... /,- '. . ( ~"'.ILt' I 1 " '
Fence & Gate Depot Rep " 'r,f( ( ~, . -" ~ ' .~, '" Date -L!.2:..._
./ ~~ \ \
,
Comments:
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/ f.c; IC/ /u,j L Iif:/ ao;:'
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K.IR ?;~';:r."
,
Pink Office
]AWRENCE
}tENCE, CORP.
LAWRENCE FENCE CORP.
JUPITER, FL 33458
~_AF;..
,,~--
211 COMMERCE WAY
561 747-4228
4-8
PROPOSAL/CONTRACT
Job Information:
Customer Information:
MARKETING INNOVATIONS
310 S FEDERAL HIGHWAY
BOYNTON BEACH, FL 33435
Notes:
SCOPE OF WORK:
TAKE DOWN AND HAUL 112' OF OLD CL FENCE
INSTALL 191' X 6' HIGH BLACK CL FENCE
INSTALL 108' X 6' HIGH ALUMINUM FENCE
1-20' CANTILEVER GATE
PRICE WITH FINALS ONLY: $14,189.00
PRICE WITH FINALS AND RINGS: $15,895.00
PERMIT FEE BILLED AT COST
LAWJQ3fCZ 1'ZHc& CORP. ~... to quar&n~ above
f~ to be :fr.. :frca daf"ects in ..t.r:1a.la and
worlallanship for one year.
LA1IRJ:NCE I'DfCE CORP. ah&J.l advis. the cu.t~r .s
to local soninq reguJ.aUoo. but ~..pon.ibJ.l.:L.ty for
cOIIlplyiB9 with .&1d Z'~ations and obtaJ.n.:l.n9 any
requ.1E'ed pe.z:au,:ta .bal.J. r..t ..i th the custCllMlr.
LAJlRDfCll J"I:NCI: CORP. will ...1st the c::ustcaar, upon
request, in M~D9 wbe~ t.heo f'en~ .is to be
aracted, but ~ no c1~tance doe. ~CE
I'DICI: CORP. .......- any reapons1b.t.U.t:y concernJ.nq
property tiDeS or :in any way guarantee tMir
&CCNracy. If' property pins cannot be l.ooa~ it 1_
r.~ded. that: tM cust.oaa.r b&ve t.M property
IIUJ:'v.YN.
.L:AJIB,SIfCl: !'DICE CORP. will a..~ t.M
r..polUJ.il:l11iq :for havinq ~oUDd pub11c
uti~i.ti.. looa'ted. aDd. aa.r:ted. Rowev.%', LrdIRJ:NCI:
rarc& CORP. ...,... no ~.pona.ibility for unmark.:!
.pr1D.tl.r H.nes, or any other umaarlted buried Unea:
or object.. The cuau-r .111 ..a~ all li.&b1.1it:y
:for any ~ cauaad by ctirecting LUl'RENCE I"I:NCZ
COg. to d.ig- .in the ~.t. v1c1.nity of" mown
ut1.1J.tJ... .
Th. f:Lnal bi11..ing will ~ ~ on the actual.
, ,. of' fenc.i.nl;' built and t:M work perfoz:med..
; bi1.1iftg f'or ...tarial. &a1ivwu-ed to tha job
Contract Amount:
$
$
$
Down Paymeht:
12
Balance Due:
"rt/lJ11-:: CIv,o: of t""- JZ;/ ~
11/20/06
LISA HARGROVE
B10 S. FEDERAL HIGHWAY
SAM KRUSKI COMMERCIAL SALES
CELL 581-282-2010
STYLE OF FENCE IS IDEAL #SOO
RE-QUOTE DUE TO THE FACE THAT 88
18 REQUIRING ALL FENCE FORWARD OF
THE FRONT OF THE BUILDING TO BE
ALUMINUM
.it.. a:Dd. work ccapl.et.d ma.y })., a~t at ...u.y
int.erva1.. Adjuatmanta f'or aatarial uae4 on this
job ahd ad.jusa.nu t'or l.aboZ' .111 be ~ or
credited at the c:urEe.ntly ..tablished rate..
Additional ch&r~s for aDI' IaXtra "ork not covared
in thi. contract that .... ~st.d by the CWItcm..r
will &1so b-. ~. '!M full DIOWlt of t.b.1..
contract aloft9 with any adlUUonal ~. will
}).,C~ payable upon CCCIlp1etion ot' &1.1 work wMther
or DOt U:; h&8 tte.n invoiced..
A fi~ cbarge of' 1 1/21 per month (or &
m1n1mum ot 01.00), which is an annual. percentage
rate; of: 18', .hall be 4IpP1iecl to &CaOunta that are
not paid .ith1.n 10 day. af'te;r ccapl.t.ion of any
work invoi.oed. A11 ...t.eria1.s will r...-J,n the
property ot' L:ARJtZlfCS FZNCZ COU. until all invoic..
pe.rtainiD9 to thi. job ue paJ.d in full. JUpt of
acae.. and. r...oval is granted to J.ADDlCE I'DCZ
COJUl. 1.n th. .".nt of non-paymeDt und.er t:.ta. te.z:ma
of' tbi. contract. Th. custClllDaJ: &9%"... to p.y all
interest and any coat. incurred in the collection
of thi. debt.
Approved & Acoepted for Customer:
Dote
Customer
Acc~r LAWRENCE FENCE CORP.: ~~
>~J/'~ /h ~
Sale.5person ' Oat",
April 27, 2007
www.Hawkearchitects.com
Mr, George Kallai,
Marketing Consultants
c/o Ms. Lisa K, Hargrove, Director
Marketing Innovations
810 North Federal Highway
Boynton Beach, Florida 33435
Reference:
Invoice # I - Commercial "Office" "As-Built" and Building Permit Package -
Drawing & Technical Specifications Submission - City of Boynton Beach
Marketing Innovations -810 North Federal Highway Boynton Beach- Owner
Improvements, Floor Plans, Structural! ElectJPlumbl & Interior Revisions, & Fire
Egress Plan
Dear Mr, Kallai:
Thank you for the opportunity to work on this detailed commercial project including site
visits, Per our numerous meeting, City meetings, and discussions, we have submitted the required
drawing and technical specifications for City review and approval in order to obtain a legal building
permit and clear away all Code Enforcement issues and cases. We have a professional and solid
working relationship with the City of Boynton Beach Building Permit Officials, and the Plan
Reviewers which will accelerate our drawing package with drawings submission through the city's
review process unlike other design professionals,
Thank you again for the opportunity to prepare this invoice for your review and payment.
It was a pleasure to work with you, I look forward to continue to work closely with you, and assist
in the building pernrit process, required letters to City of Boynton Beach, and inspections as
necessary,
Respectfully submitted,
;J'V \ AJ\p ~r- \L~
David M, Hawke, President
Hawke & Associates, Architects LL C
Florida License # AR 0016510
Attachments:
file, Invoice #
121 Heather Lane Delray Beach, Ffonda 33444 P (561) no - 4-140 I;' 5611921 - 0444
.......AIIII..
......
INVOICE
JOB: M.J.V-'f-ttl~GI \~NoVFnoNS
V- ''UMBER: 01- - 'Z-S
-:ES THRU: ,Af'~l \.- ;>"0, OT
70 ,.6f1'-1L. 'o"",\-
0\,
DATE:
INVOICE #:
HAWKE ASSOCIATES !~ MANHOURIS) UNIT /COST TOT ALIS)
DIRECT EXPENSES 12-">0,-
I
. SITE VISIT: H-Il;\? 1t 3,teS,-
. CONCEPT fPROGRAM:
. SCHEMATIC DESIGN:
. DESIGN DEVEWPMENT:
'CON~UCTIONDOCUME~:
. BIDDING;NEGOTIATIONS:
. CONSTRUCTION S'"''''.VICES:
CONSULTANTS ~ \:,\~S.-
. ELECTRICAL ~
. MECHANICAL
. STRUCTURAL C:-IAtpf' -""'''r d '* l,qe,S.-
. PLUMBING
. COST ESTIMATING t ~t->L. ~1Z~>\6' ,/ /50,-
. GEOTECHNICAL ~~'t'rJ",,? ~.;o.-
REIMBUR..C:;ABLE EXPENSES ~E.-\.v\'&JP7~~ ~o;). ~)C C<o )
r..-b
MODELS/RENDERINGS ~ b,7"1
TRA VEL/COMMUNlCA TIONS \ 0"', z.,\
REPRODUCTIONS "'t. S")
..-. ZOo '2.")
. PHOTOGRAPHY 32..4~
. 100% BLUELINE PRINTS
. ENLARGEMENTfREDUcnON \5. "\B
. COMPUTER-AIDED DESIGN l '-i . 75
rONTRACf NEGOTIATIONS \ 0, b5"
\~ ,bj
JITIONAL SERVlCES 0""'( of' \1:>'1. 1'S0, -
\7'-'1',,", ~,o\I~ - -# 11
OVERHEAD 1% OF TOTAL) ),,57/.--
TOT -\L (~\,G') 1( SII.I' / 2. 'Toc;,!.!...
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Balwces unpaid after 15 days from date of invoice are subject to a service charge of 2% per month, or maximum allowed by law,
if different, together with expenses incideDlal to collectioD, including reasonable attorney's fees.
COP)'T'l.11l l-~l
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June 30, 2007
WWW.Hawkcarchitccts.com
Mr. George Kallai,
Marketing Consultant
c/o Ms. Lisa K. Hargrove, Director
Marketing Innovations
810 North Federal Highway
Boynton Beach, Florida 33435
Reference: Invoice # 2 - Commercial "Office': "As-Built" and Building Permit Package -
Drawing & Technical Spet,;ifications SubIIli.ssion - city of Boynton Beach
Marketing Innovations .810 North Federal Highway Boynton Beach- Owner .
Improvements, FloOl'Plans, Structural! ElectIPlumb! & Interior Revisions; & Fire
Egress Plan .
Dear Mr. Kallai:
Thank yotifor the opportunity to work on this detailed commercial Project including site
visits; and numerous City of Boynton Beach Building Permit office visits. Per our numerous
meetings, City plan review meetmgs, and sub-contractor discussions and telephone calls, we have
submitted the required drawings and technical specifi(llltions for City review and approvaJ in order
to obtain a legal building permit, and clear away aU Code Eriforcem~ntissues ana=s: . We have
a professional and solid working relatiol!ship .with the City of Boynton Beach Building Permit
Officials, and the Plan Reviewers which accelerated' our drawing package with drawings submission
through the city's review process unlike other design professionals.
I,
Thank you again for the opportunity to prepare this invoice for your review and payment.
It was a pleasure to workwith you, I look forward to continue to work closely with you, and assist
in the building permit process; and inspections as necessary,
Respectfully submitted,
D?~~H~pre~: \~V
Hawke & Associates, Architects L.L.C,
'lorida License # AR 0016510
Attachnlents:
file, Invoice # 2
121 Heather Lane DelrayBeach, Florida 33444 P,(561)740-4440 F(561)921-0444
INVOICE
JOB: ,..v\,t> \1-- Ie-I'<.- -t-' \ 1'.1 tJ 00..
JOB NUMBER: 01 - -z.... C;
SERVICES THRU: ) """"....- -70, 0"1
HAWKE ASSOCIATES
DIRECT EXPENSES
.. SITE VISIT:
. CONCEPT /pROGRAM:
. SCHEMATIC DESIGN:
. DESIGN DEVEWPMENT:
. CONSTRUCTION DOCUMENTS:
. BIDDrNGjNEGOTIATIONS:
. CONSTRUCTION S"",VlCES:
CONSULTANTS
;>c>,v 1>'-
\-\o\J~<'
. ELECI'RICAL
. MECHANICAL
. STRUCTURAL
. PLUMBING
. COST ESTIMATING
. GEOTECHNICAL
REIMBURSABLE EXPENSES
MODELS/RENDERmGS
TRAVEL/COMMUNICATIONS
REPRODUCTIONS
. PHOTOGRAPHY
. 100% BLUELINE PRINTS
, ENLARGEMENTfREDUCTION
. COMPUTER.AIDED DESIGN
CONTRACT NEGOTIATIONS
ADDITIONAL SERVICES
OVERHEAD (% Of TOTAL)
TOTAL
..~.....
......
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DATE:
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J different, together w-iLb expenses incidental to collection, tncluding reasonable arrorney's fees
':::~P)'Tlitl\ [-9\
INVOICE #:
DATE(S)
MANHO\JRrs) UNIT/COST TOTAL(S)
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From:
06/011 7'6:31"
~'52 P,002/009
JU~"; 1 :~ }iJG7
;,. ) ~J
East Side....West S.lde....Seas.lde Renaissance
2006/2007
COMMERCIAL FACADE IMPROVEMENTS GRANT PROGRAM
PROGRAM AGREEMENT
Boynton Beach Community Rede,,!'.C?J?m!ilnt Agency
PROGRAM REGULATIONS
1. The Applicant agrees not 10 alter, renovate, or demolish the new faltBde for
three years, commencing at the tfme final Inspection by the CRA Is completed.
If violated by the applicant, the CRA may choose to require grant fund
repayment, enforced by property lien.
2. The CRA will consider approval of grants for exterior improvements to a
buJlding which doss not face a recognized street. i-he exterior rear of a building
facing an alley way will also be considered.
3. A minImum of three (3) inspectJons by the CRA are required. Those minimum
CRA inspections are (1) before starting work, (2) during work and (3) finel
inspectJon. More inspecUons may bl!l requIred by the CRA. It Is the sole
responSibility of the Applicant to schedule Inspections with the CRA and City.
These inspections In no way are sl.lbstftutes for required City Inspection$ and
compliances.
4. The property owner, or tenant If applicable, must complete the fa98de
Improvement project within six (6) months of the grant award. Failure to
complete the fa9Bde improvements in a timely manner will result in the property
owner, or tenant If applicable, losing the grant reImbursement opportunity. The
Board may consider time extension$.
REIMBURSEMENT REGULATIONS
1. This program is designed as a reimbursement grant. That is, all work must be
done and paid for by the Applicant, prior to the CRA's funds being released.
The CRA will provide reimbursement to the grantee upon submittal of a
complete Reimbursement Reque$1 and approval of completfon by the CRA
Board.
From:
06/01 17 16: 36
#152 P 003/009
2. Reimbursement Request shail be summari:uld In a report and accompanied by
proper documentation. Proper documentation will consist of (1) Project
accounting including Invoices, receipts or other acceptable evidence of
payment from suppliers and licensed contrector(s) that have ,been marked
"paid" with a "release of lien" signed by each. Proposals for "work to be
completed' or "bids' are not considered proper dOCl,lmentatlon. Each item will
be sl,lpported by a canceled check showing the face of the check, as well as the
back of thlll cenceled check, (2) the Applicant shall warrant that all bills related
to the Project are paid in full including, but not limited to, all contrectors,
subcontracts, labor. materials, related fees and permits, and (3) the Application
for re-imbursement shall provide a minimum of four 3"x5" color "during" photos
and a minimum of four 3'x5" cclor 'after" photos of the Project. Photos should
be from 'approximliltely the same position as the 'before' photos submitted In
the Application and the "during" photos,
3. The Reimbursement Request from the Applicant.sllallbe submitted no later
than the 15111 of the month for consideration by the CM Board at its next
month's meeting. Reimbursement shall be Issued fifteen (15) days after
approval.
4. Grant funds wlU be reimbursed exclusively for approved work, approved change
orders and only for work that has been performed after the grentee has
received notification that the Grant Application has been approved by the CRA.
5, Grantees may not submit faQade work improvementa for reimbursement which
have been used as reimbursement requeEts In any other grant program offered
by the CRA, City, Palm Beach County or the Slate of Florida. The FaQade
Grant program Will only honor new expenditures that hay/! not been Buj;)mitted
under other grant programs. The FaQade Grant program may only be used One
time for anyone property, however, property owners may receive grants for
multiple property locations. Applicants shall be limited to one grant per eRA
budget year (October 1 at to September 30th),
6, Grantees shall grant the CRA and/or the City of Boynton Beach the rights and
use of photos and proj ppllcatlon materials.
~/I-u 7
tel
Witness
(Date)
TenantlBuslness Owner
(Date)
eRA Director
(Date)
From:
06/01 / 17 16: 38
#152 P.004/009
East Side-West Side-Seaside Renaissance
2006/2007
COMMERCIAL FACADE IMPROVEMENT G~NT PROGRAM
APPLlCAnON FORM"
Boynton Belich Community Redevelopment Agency
Maximum Grant Amount is $15.000.00
(Pleaae Print Or Type Only. Use Addition" Sheets If N_rv)
APPUCANT INFROMATION
Name of Property
Owner:
L,.:5J4. I<Al.J,..4 J - ,/-JA MIdt!Jl/~-
Address of Properiy I J
Owner: _310 Alo. FEb EJZ4 L. I/\A/ y'
City/State: '&y I..J'TDJJ beach I r:::/. ZIp Code: 3'~ f ~ ~
Phone # Day: :5lP1-7~2. -1.:qQ t./ Evening: 5{,1- 7<12..- z.qq..j
Lel!lal owners and leg!!1 description of the property to be improved (p/e.se attach copy
of wamrnty deed and luse, If applicsble):
j. 1.-'.$ A- kALLJ4.-/ - l-fftJe~eo LI ~. 0 V-I Ai E~
2. f> R I A.L.,....., Ai. <$ CU;/Y1 iJ I'H..I L _ .
,
If Different from
Property Owner
Name of Business: rNJ..JDV~77VG ~IAlrl).j~ ? G:e14DHIC-f rUC-
Address of Business: A ION o. r::::E D82A-L I-I-vv V
r f
City/State: Boy J.1TOIJ, be '" I t==L. Zip Code: 3 '3'''' 3 :s-
From:
06/01 17 16:37
#152 P 006/009
5, Maximum Grant amounts: The eRA will provide, on a relmbursem.nt
basie, a dollar for dollar matching grant for eligible fa vade improvements
up to a total of fiftlilsn thousand dollars ($16,000.00) of CRA funds,
6, The FalfBde Grant program will honor expenditures completed up to 90
days prior to application, improvements underway and proposed
improvements,
7, The Fa98de Grant program mlilY only be used one time in any three year
period for anyone property. Properties may re-liIpply for addltJonal grants
any time after three (3) yeara from prevtous grant approval. Project
phasing of up to two years can be requlilsted. Properly owners may
receive grants for multiple property locations. Applicants shall be limited
to one grent per CRA bUdget year (October 10t to September 30th).
8, The scope of work that is to be paid for with .GRAfunds fOF must be
completed no later'than 120 days from the approval of the grant by the
CRA Board,
9. Disbursement of grant funds shall only occur if the following conditions are
met:
a,
CRA has received cppies of executed contracts. canceled checks
(front and back) and proof that the work has been approved by the
City Building Department.
Entire scope of work is completed,
Applicant provides "After" photos,
b.
c,
rrom;
OS/01 '07 1 S: 37
11152 P,007/009
APPLICATION PROCESS
1 , . An applicant sl;leklng a project grant may secure an application from the Boynton
Beach Community Redevelopment Agency (CRA) located at 915 S. Federal
Highway. Boynton Beach. 561-737-3266
2. An original application and eight (8) copies of all materials are to be returned to
the Boynton Beach Community Redevelopment Agency for revi\!w and approval
by the CRA Board. Applications will be conSidered on a f1rst-come, first served
basis. Applicants must take the nec9Sary steps to insure that their submitted
application Is properly time stamped to document recalpt by the CRA.
3. Upon approval. appropriate grant program docum\!nts wlJl be prepared In the
CRA Attomey's office and the applicant Will be notified of approval by return mail.
. , .
4. The CRA will admlr'llster the commercial exterioffacade program. In addition to
the appropriBte' City inspections, the CRA will inspect the work to determine
satisfactory completion of the work.
6. Applicants may not have any outstanding City of Boynton fleach /Jens against
their property. In the event, that an Applicant has an outstanding City of Boynton
Beaeh lien against the property, the grant Will not be awarded until the complete
satisfaction of the lien.
6, Applicant shall obtaIn, read and understand all aspects of the FSQade Grant
Program Agreement. Including Program and Reimbursement Regulations.
7. Application to this Program is no guarantee of fundIng. Funding is at the sole
discretion ofthe CRA Board.
4
The City of Boynton Beach
... COMMUNITY IMPROVEMENT DIVISION
" lODE Boynton Beach Boulevard
\ Posf Office Box 310
," . Boynlon ~~~~~-,'~':2,'d~~'2' 03] 0
.. /IAX: 5617426089
__ __' . ww.t'/ bCJ'yr,k:x.-oeaCl1org
February 20, 2007
Marketing Innovations
310 S, Federal Highway
Boynton Beach, Florida 33435
Re: Fo<;:ade Application
Dear James and Lisa Hargrove,
This letter is written in reference to your application for fm;:ade improvements
to your building to your property referenced above. As stated in the letter of
March 29, 2006, a review of your file indicates that there are some
outstanding issues regarding this application, They are the following:
Application Processing
#3 - Upon approval, appropriate grant program documents will be prepared
in the City Attorney's office and the applicant will be notified of approval by
return mail.
Application never moved forward to Commission for approval
Program Regulations
#24 - The property owner, or tenant if applicable, must complete the fa~ade
improvement project within six (6) months at the grant award, Failure to complete
the fa~ade improvements in a timely manner will result in the property owner. or
tenant if applicable, losing the grant reimbursement opportunity,
Original application received June 18.2001 included proposals from TNT Stucco
and Tradesman Plastering.
On June 20, 2001, proposals from C & H Landscape Contractors were received.
No record of permits far landscaping
A proposal for slgnage was never received - you applied for permiT on
01/04/02, which was finaled on 04/04/02.
. Page 2
February 22, 2007
#26 - This program is designed as a reimbursement grant. That is. all work must be
done and paid for by the owner. or tenant if applicable, prior to the City's funds
being released. The City will provide reimbursement to the grantee upon submittal
of cancelled checks. (showing the face, as well as the back of .the check) along
with copies of invoices from the licensed contractor(s) that have been marked
lipoid".
· To date, no cancelled checks have been submitted,
#27 - Request for reimbursement shall be summarized in a report and
accompanied by proper documentation. Proper documentation will consist of
invoices. receipts or other evidence of indebtedness, Proposals for work to be
completed are not considered proper documentafion, Each item will be
supported by a cancelled check showing the face of the check. as well as the
back ot the cancelled check.
. No cancelled checks have been submitted.
#29 - Grant funds will be reimbursed exclusively for approved work and only for
work that has been performed aHer the grantee has received notification that their
grant application has been approved by the city,
. The applicant never notified the city of completion of work. therefore there was
no dty notification of approval.
A summation of the aforementioned regulations is that permits were either applied
for prior to the application submittal date of June 15. 2001. or aHer the six (6) month
deadline required for the completion of the work. The irregular manner in which
the work was performed due to the excessive time lapse from the initial application.
left staff with the impression that the case was no longer active.
Please feel tree to contact me at 742-6066 or Wilfred Hawkins. Assistant City
Manager with any questions concerning this matter.
Sincerely, I 0 I ()
~~~:~
com":~evelopment Manager
Xc: Carisse Lejeune
S:\Community Improvement\Sherrod\Kaholi.doc
vvt:.,~~P/I,N1V Ot:_tD
~E'CORD - RETURN ']
~ATEWAY TITLE W C 46
A.dOrtss
This Instrument Prepar ed by:
GATEWAY TITLE AND ABSTRACT COMPAXY INC.
Addrtss 111 1\, CONGRESS AVENUE
BOY~TON BEACH. FLORIDA J3426
GTl-8908
Property Appraisers Parcel I.D, (Folio) Number(s):
08-43-45-22-03-001-0230
Grantee(s) 5,5,#(s):
Sl'ACE A8O\IE THIS LINE FOR PIlOCESSlII6 OA TA
6I'A.CE AllrNE THIS LINE FOR RE<XlRDIIIlI o.t fA -.-- -----
lhis llfljarranty ieed Made the
2nd
day of
January
A [)
20(J,J
fn,
Avelardo Maldonado and Elizabeth A. Maldonado, his wife
llereinafler called the grail tor, 10
Lisa Kallai Hargrove, a lTIiH'l'ied woman
wllOse (Jostoffice adclr('ss is 310 S, Federal Highway Boynton Beach,
hereinafter called /he grant('e
{Wh~r~\:t'r t1\cd ht>(c.ill Ill., Itrlll~ 1o((alll.lr" and ~ralllec loclud(' 411 (he parti,o 10 [his 1I1'lrllffitnl .Iud
tht' nt'in. 1('10(<11 tcptt'\t'lIl:ltl\(" dod a\\ilo(n\ fll lndi\ iou..h and lht' 'UCCf"nj.rs and ,,\\il(n~ of corpo'illion-;)
~ilnesseth: TIl(J/ II", [I1ull/or for alld If. (Olls'(!('raliorl 0/ Ille sum of $ 10. OU (Ul(1 othel
[!uluahle consiJeralions, rp,pipl lvl,,'reof is '[prl,I,}' a,kllo(ul",[rl"d I,,'rpb}' Wnll1s. ')(tr[Jains, sc,lls, aliens 'p
mises, releases, conveys anel confirms lInlo II", uran/pl' oll Illnl c('rloill lalld si/lInte in PAL.\1 BEAC
County, Florida, viz:
b-lorida 33435
North 30 feet of Lot 24 and all Lot 23 less that part described ill () k Book 795
Page 541, of BOYNTON PLACE. according to the Plat thereof recorded in P] u l 800]<
11 Page 40 of the Public Records of Palm Beach County, Florida
SU8JECT fO 1'8strictions, reservlltl()n,;. limitdtlon,; ql1tl ei!!;H'cH:lt!; ot l'eCO:'(l, wnlnCl urUlndIlCf;:, u!':(1
the '/8iJr2004 and sub~JflQuent year:;
Iogether willi all the /enemen/s. hereditaments and appurtenances thereto belongmg or in (lIlV
wise appertaining.
10 lI-Iaue and to <<old, the same in fee simple forever
Rod tile grantor hereby covenants with said gran/ee that the gran/or is lawfully seized of said land
in fee simple; that the grantor has good right and lawful authority to sell and convey said land: tllat tl,,~
grantor hereby fully warrants /he title to said land and will defend the same against tile lawful claims of
all persons whomsoever: and that said land is free of all encumbrances, excep/ taxes accruing subsequent
to December 31, 2003
In ltftfitness lLtlfhereof, the said gran/or has signed and sealed these presents tIle day alld
first above written.
silge sealed and delivered in our presence:
A ~~'c=-..f,,,,--~-J1 L :,--::Z
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Timeline of Information Pertaining to
Commercial Fa.;ade Improvement Grant Application
Innovative Printing-810 N. Federal Highway
6/01/07 - Call received from George Kallai inquiring about the Commercial Fac;ade
Improvement Grant program. Mike Simon, CRA Development Manager explained the
program procedures and requirements. Mr. Kallai asked that an application and
agreement be faxed to his daughter's business in order that they could begin the process
for approval. The property Mr. Kallai referenced for the grant was 810 N. Federal
Highway.
6/19/07 - Someone from Innovative Printing dropped off a signed application,
signed agreement and copy of a Warranty Deed for the property. Nothing else
accompanied these documents. Mike Simon called Mr. Kallai to inquire as to the reason
he had provided so few documents, and how many were still needed in order to process
the grant application. Mr. Kallai felt that he had provided all that was required and that
Mike Simon was not being accommodating considering the discussion they had weeks
before. Mr. Kallai thought it would be best if Mike could come out to the site and see
what improvements they had done to the property. Mike Simon explained that visiting
the site had no effect on staff receiving the necessary documents but agreed to meet Mr.
Kallai at the property. Mike Simon took the documents delivered to the CRA office, as
well as a blank copy in order to go through the application with Mr. Kallai. It became
apparent while going through the documents that Mr. Kallai was missing several pages
despite the fact that the fax indicator showed 9 pages were received by their fax. Mike
Simon went through each page of the blank copy and left it with himin order they could
resubmit their application. In order to place the application on the Board agenda for
July, Mike Simon explained that the deadline for receiving the missing information
would be the first week of July. The meeting ended shortly there after and Mr. Kallai
was appreciative of the meeting.
8/30/07 - Ms. Barbara Swiatlowski, an employee of Innovative Printing and
Assistant to the Owner - Lisa Hargrove, delivered a completed Commercial Fac;ade
Improvement Grant. application and agreement and accompanying documentation
including receipts, bids and a summary. Upon review of the submission by Mike Simon,
several deficiencies were detected and a letter was drafted to Ms. Hargrove listing the
documents still necessary. Mike Simon then phoned Ms. Swiatlowski to discuss the
missing items and they arranged to meet at the CRA office the next morning to go over
the items together. The application and agreement submitted displayed the original fax
date of 6/01/07, but in this case, all 9 pages were together and in order.
8/31/07 - Ms. Swiatlowski met with Mike Simon in the morning and they went over
all of the documents presented. Ms. SwiatIowski took the letter to Ms. Hargrove from the
outgoing mailbox to hand deliver it and save the mail time. As the meeting concluded, it
was discussed that it would be necessary to have the corrections made and the
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IX. OLD BUSINESS:
C. Consideration of Work Order #2 in the Amount of
$224,000 to Kimley-Horn to Design Master Streetscape
Plans for Federal Highway Corridor
~~Y~T8~ C
East Side-West S'lde-Seaside Renaissance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14, 2007
I Consent Agenda I X I Old Business
New Business
Public Hearing
Other
SUBJECT: Consideration of Work Order #2 with Kimley-Hom in the Amount of $224,000
to a Design Master Streetscape Plan for Federal Highway Corridor.
SUMMARY: At the October CRA Board meeting, the Board directed staff to obtain an estimate
from Kimley-Hom to develop a master streetscape plan for the entire Federal Highway corridor under
Kimley-Hom's continuing contract with the CRA. If approved, the work product would be a visual
representation of the proposed improvements. The master plan would provide design recommendations
that can be used as a basis for public improvements or as a design resource for future private
development.
No cost estimate for construction of the proposed improvements can be made until 30% ofthe
engineered plans are created by Kimley-Hom.
FISCAL IMP ACT: The cost of developing the Federal Highway Corridor Master Streetscape Plan
is $224,000. Since this is not a budgeted item in the 07/08 budget, funds would have to come from
either 06/07 rollover monies or a substitution would have to be made with items currently budgeted in
the 07/08 adopted budget.
RECOMMENDATIONS: Because funding for this project is not allocated in the 07/08 CRA
budget, and the potentially enormous cost of implementing the proposed streetscape design, staff
recommends that this project be looked at as a future capital improvement project that would be funded
through a bond issuance in the 08/09 budget year.
v~~{t~
Assistant Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 _ 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Kimley Horn Federal Master Plan.doc
~]=[~
Kimley-Horn
and Associates, Inc.
November I, 2007
.
Ms. Vivian Brooks
Planning Director
Boynton Beach CRA
915 S. Federal Highway
Boynton Beach, Florida 33435
4431 Embarcadero Drive
West Palm Beach, Florida
33407
Re: Federal Highway (U.S.I) Streetscape Master Plan - Work Authorization
for Professional Consulting Services, Design and Professional Services
Agreement dated June 28,2007 between Kimley-Horn and Associates,
Inc. and the Boynton Beach CRA.
Dear Vivian:
In response to recent public comments and the CRA's desire to improve the
visual character of Federal Highway within the Boynton Beach CRA limits, we
offer the attached proposal for consulting services. This project offers the
particular challenge of coordinating input from the CRA, the public, the City of
Boynton Beach, overhead utility providers, Palm Tran, and FDOT to result in an
attractive, viable streetscape design.
Recently, our team visited the Federal Highway corridor through Boynton Beach
to observe the existing streets cape and to brainstorm some ideas for
improvements. Our exploration revealed to us that improvements can be made in
consolidating design themes within the limits of the study, developing a
hierarchy consistent with current and future development, identifying corridors
for pedestrian travel, de-cluttering overhead utilities, and defining a program for
implementation. We also propose to meet with the public, the City of Boynton
Beach, FDOT, and Palm Tran officials to present intended recommendations and
to receive their comments and input on the project.
This master plan study will serve the CRA as a template for development to
accommodate and incorporate a new streetscape aesthetic into the Boynton
Beach Federal Highway corridor. We have attached a scope of services and fee
for your review and comment.
Sincerely,
~~
AND ASSOCIATES, INC.
Marwan Mufleh, P.E.
Project Manager
.
TEL 561 845 0665
FAX 561 863
8175
~=~1
Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 2
SCOPE OF SERVICES
BOYNTON BEACH CRA
STREETSCAPE IMPROVEMENTS MASTERPLAN-FEDERAL
IDGHW A Y CORRIDOR
CITY OF BOYNTON BEACH
This Scope of Services is offered by Kimley-Horn and Associates, Inc. to the
Boynton Beach CRA to perform professional design, landscape architectural,
engineering, and planning services related to developing a streetscape master
plan for Federal Highway (U.S. I) within the CRA limits of Boynton Beach. It is
our understanding that the master plan document will guide future streetscape
enhancements within the Federal Highway corridor.
SCOPE OF SERVICES
A master plan will be developed to solicit comments from the community and to
provide input to the design consultant. In particular, the following Federal
Highway segments will be studied:
· Segment I - Northernmost Boynton Beach city limit to C-16 Canal Bridge
(Heart of Boynton Downtown area)
· Segment 2 - Heart of Boynton Downtown area - C- I 6 Canal Bridge to SE
2nd A venue
· Segment 3 - SE 2nd A venue to Southernmost Boynton Beach city limit
Master plan studies and recommendations for each of these segments will be
developed in accordance with the CRA Urban Design Guidelines, the Federal
Highway Plan and other current CRA, City, and DOT transportation policies and
studies. The Scope of Services is presented in the form of a series of tasks
outlined below.
Task I - Base Mappint:
Kimley-Horn will collect available aerial photography and base mapping of the
project study area. Available Geographic Information System (GIS) data and
linework will be used and supplemented with existing aerial photographs
showing existing conditions. A survey of the corridor is not included in this task.
The result of this task will be a base map upon which master plans will be
developed. The CRA will be involved in decision-making relative to the selection
of base mapping formats for the street segments.
Task II - Inventory and Analvsis
An inventory and analysis of the segments will be conducted resulting in a
written and graphic summary of existing conditions having the potential to
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Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 3
influence the master plan. Items to be examined include the following:
· Existing right-of-way widths
· Existing typical cross-sections approximate above-ground utility locations,
and identifying ownership of overhead utilities.
· Location of public transportation stations and school crossings and the ease
of pedestrian crossings at other locations
· Sidewalk continuity and sidewalk widths
· Aesthetics and streetscaping (photographic inventory)
· On street parking
· Circuitry of access routes
· Qualitative assessment of operating speeds
A written and graphic summary of the inventory and analysis phase will be
provided to the CRA for their review. The graphics and photographs will be
prepared suitable for use during public presentations and community workshops.
We will present our findings to the eRA and at a public workshop, described in a
subsequent task.
Task III - Preliminary Master Plan
Based on the results of the inventory and analysis, a preliminary master plan that
includes the three segments will be prepared for use in the public involvement
process. The preliminary master plan will be prepared at a scale suitable for
public presentation, and will address the following items:
· Typical street cross-sections
· Typical streetscape treatments, pavers, planters, tree grates, landscaping, etc.
· Special architectural features, signage, trellis, bus shelters, or other features
identified for inclusion into the master plan study
· Plan enlargements, sections, or elevations as necessary to communicate
special features including signed entrance ways, pedestrian amenities
(benches, waste receptacles, etc.), street lighting, pedestrian lighting, or other
elements identified for inclusion into the plan. A full plan layout of the entire
corridor is not included in this study. Typical plan enlargements of up to ten
(10) areas will be included to depict portions of the three design segments.
· Up to three (3) computer enhanced images for selected areas depicting
typical before and after conditions as they would appear based upon the
master plan.
· Written narrative describing the technical, functional, or aesthetic features of
the segment.
A draft version of the preliminary master plan will be presented to the CRA and
the public for review and comment. Appropriate changes will be incorporated
into the master plan based on input from the CRA.
We will first meet with the CRA and interested parties for a half-day design
charette to determine theming and gather ideas for incorporation into the
~=~
Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 4
Preliminary Master Plan. After producing the Preliminary Master Plan, we will
meet with you to present our findings. We will then present to the public at a
workshop described under Task IV. This Task is limited to three (3) meetings
with the CRA.
Task IV - Communitv Involvement
This task will include the development of a community involvement plan
defining distinct community areas in which workshops and meetings will be held.
The definition of the community areas and strategy for involving the community
groups will be presented to the CRA for review and comment.
Community workshops and meetings will be designed to communicate broad
social and technical information pertaining to the corridor, and to initiate the
process of local visioning which will serve to form the basis for the master plan.
Although all the interest groups may not require the same level of facilitation, it
is proposed that one workshop be conducted for each of the three (3) community
areas. These workshops will be organized as outlined below.
Workshop One (up to 4 hours)
· Conduct "awareness walk" to review field conditions
· Present and review the preliminary master plan and supporting
documentation including base information and project goals
· Breakout sessions to identify key issues and community goals and to work on
specific elements to be examined for inclusion into the master plan
Upon completion of Workshop One, a written and graphic workshop summary
will be prepared. The preliminary master plan will be re-addressed utilizing the
community input. This revised preliminary plan will be reviewed with the CRA
and other relevant agencies prior to proceeding.
Workshop Two (up to 4 hours)
· Present and review the revised preliminary plan and supporting
documentation including implementation costs.
· Breakout sessions as desired to comment on the preliminary plan and
implementation options
Upon completion of Workshop Two, a written and graphic workshop summary
will be prepared.
It is anticipated that all community workshops will be conducted at a location to
be provided by the CRA and that all public notification of these workshops will
be the responsibility of the CRA.
We will provide up to four professional staff members at each workshop who are
versed in the facilitation of such community workshops. It is anticipated that
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Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 5
these individuals will additionally have an understanding in the subject matter
being examined during these workshops including utility design, -roadway design,
streetscape design, urban design, construction and construction costs, and
permitting.
Task V - "Finalized" Master Plan and Reoort
The finalized master plan will be prepared to reflect the comments and ideas
obtained during the second workshop as described in Task IV. These drawings
will be at a scale suitable for public presentation, and will address the following
items:
· Typical street cross-sections
· Typical streetscape treatments
· Plan enlargements, sections, or elevations as necessary to communicate
special features including traffic calming measures, urban entrance ways,
pedestrian amenities, street lighting, pedestrian lighting, or other elements
identified for inclusion into the plan. A full plan layout of the entire corridor
is not included in this study. Typical plan enlargements of up to ten (10)
areas will be included to depict portions of the three design segments.
· Refined computer enhanced images of up to three (3) various components of
the study area
A report will be prepared describing the technical, functional, or aesthetic
features of the finalized master plan. The report will also include a section on
project implementation and opinions of probable construction costs based upon
the design team's input and other information obtained during the planning
process. It is anticipated that the report will also address the following
implementation factors, for each segment:
· Estimated implementation costs for utility improvements or relocations
· Estimated implementation costs for streets cape design features
· Value engineering opportunities and their related savings
· Options for streetscape design based upon various levels of finish
· Phasing, funding and financing opinions
The finalized master plan and report will be submitted to the CRA and other
relevant agencies, including FDOT, for their review. We will first meet with the
CRA for a half-day design charette to review the process to date, gather
additional CRA input, and present our anticipated direction for incorporation into
the "Finalized" Master Plan. After producing a draft of the "Finalized" Master
Plan, we will submit the plan for comments. We will then incorporate one round
of your comments into our "Finalized Master Plan" deliverable, of which we will
present fifteen (15) copies, as well as a digital, POF version for reproduction.
~=~
Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 6
Task VI - Utility. FDOT. and Palm Tran Coordination
The objective of Task VI will be to coordinate the design criteria for each
segment. Accordingly, we will meet with overhead utility providers, FDOT and
Palm Tran to discuss design alternatives and feasibility of our recommendations.
Central to this coordination strategy will be to communicate design alternatives
and master plan direction to FDOT and Palm Tran, as well as jointly develop
construction options and priorities. We will also determine possibilities for
overhead utility relocation.
We will meet with overhead utility providers, FDOT and Palm Tran officials up
to two (2) times each.
Additional Services
Upon your authorization, we will provide any additional services that may be
required beyond those described above. These services may include, but are not
limited to such items as the following:
· Surveying
· Construction documents and bidding instruments for the elements designed
during the master plan process
· Lighting design with photometrics
· Easement negotiations with off site property owners
· Traffic engineering analysis
· Environmental analysis and engineering
· Construction - related permitting and permit coordination
· Geotechnical Engineering
· Planning-related amendments
· Preparation of right of way acquisition sketches or descriptions
· Bid Phase services
· Construction phase services
Su b-Consultants
The following sub-consultants have been identified to assist in the preparation of
the streetscape master planning efforts.
· Saltz Michelson Architects will assist in conceptual design of architectural
design features along Federal Highway, such as: busltrolley shelters,
decorative "Boynton Beach" signage, custom bench/seatwalls, trellis, public
art display elements, or other above-ground architectural features.
· Burkhardt Construction will provide opinions of probable construction
cost and budgeting input with regard to proposed improvements.
11III'"'1- ~ Kimley-Horn
IIIIIiI.J _ L_J and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 7
SCHEDULE
Once authorized to proceed, we will meet with you to mutually agree upon a
schedule for completion. Past similar studies have been completed in as little as
five to six months, and depend on coordination with parties outside of the CRA
and with CRA reviews of draft master plan materials.
COMPENSATION
We will provide the scope of services as described as outlined below.
Task
Description
Lump Sum Amounts
I
II
III
IV
V
VI
TOT AL:
Base Mapping
Inventory and Analysis
Preliminary Master Plan
Community Involvement
"Finalized" Master Plan and Report
FDOT and Palm Tran Coordination
$18,000
$24,000
$62,000
$26,000
$74,000
$20.000
$224,000
CLOSURE
In addition to the matters set forth herein, our agreement shall include, and shall
be subject to, the Design and Professional Services Agreement dated June 28,
2007 between Kimley-Horn and Associates, Inc. and the Boynton Beach CRA.
KHA, in an effort to expedite invoices and reduce paper waste, offers its clients
the option to receive electronic invoices. These invoices come via email in an
Adobe PDF format. We can also provide a paper copy via regular mail if
requested. Please select a billing method from the choices below:
Please emaiJ all invoices to @
Please email invoices to @ AND
provide a hard copy to the address listed above (please note below if it
should be to someone else's attention or an alternative address).
_ Please ONL Y provide a hardcopy invoice to the address listed above
(please note below if it should be to someone else's attention or an
alternative address).
~J=~
Kimley-Horn
and Associates, Inc.
Boynton Beach eRA October 30, 2007 - Page 8
If you concur in the foregoing and wish to direct KHA to proceed with the
aforementioned services, please execute the enclosed copy of this letter
agreement in the space provided and return the same to the undersigned. Fees
and times stated in this agreement are valid for sixty (60) days after the date of
the agreement by the Consultant.
We appreciate this opportunity to submit this proposal. Please contact me at
(561)845-0665 if you have any questions.
Sincerely,
ASSOCIATES, INC.
~w
f(
tU.
By: R. Russe
Principal
,P.E.
Marwan Mufleh, P.E.
Project Manager
Agreed to this
day of
2007
BOYNTON BEACH CRA
By:
Chairperson
(Print or type name)
Recommended Approval:
Executive Director
(Print or type name)
Approved to Form and Legal Sufficiency:
CRA Attorney
(Print or type name)
IX. OLD BUSINESS:
D. Consideration of Releasing Delray-Boynton
Academy from CRA Mortgage and Note
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IJ~~Y~T8~IC RA
iii East Side-West Side-Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14,2007
I Consent Agenda I X
Old Business
New Business
Public Hearing
Other
SUBJECT: Delray Boynton Academy
SUMMARY: The CRA partnered with the Palm Beach County Development Regions Grant
Program to support the purchase of the Delray Boynton Academy charter school. The CRA entered into
a Grant Agreement with the Delray Boynton Academy outlining the covenants governing the program,
which offered a total of $1 00,000 of matching grants in exchange for creating jobs within the CRA
district.
The grant program allowed the Academy to receive a $50,000 grant from Palm Beach County and a
matching grant from the CRA in the amount of $50,000. The $100,000 was secured by a Mortgage and
Promissory Note recorded on February 09,2006.
In June 2007, the Delray Boynton Academy moved from this facility and has the building for sale.
FISCAL IMPACT: $100,000
RECOMMENDATIONS: Direct staff to release the mortgage from the Delray Boynton Academy
Building.
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Delray Boynton Academy.doc
MEMORANDUM
TO:
Donald J. Doody, CRA Counsel
FROM:
Lisa Bright, Executive Director
RE:
Delray Boynton Academy
DATE:
October 21, 2007
As per our telephone conversation of Thursday August 18th, enclosed are
copies of the CRA Agreement with Mr. Joe Greene of Delray Boynton
Academy and the accompanying mortgage.
For your convenience I have tabbed, Item 1 (C) under Grantee's
Performance Obligations outlining the agreed upon performance dates
necessary to secure the $50,000 Palm Beach County (PBC) Development
Regions Grant Program portion as well as the Boynton Beach CRA
matching $50,000 grant.
Last Thursday, Mr. Greene advised he has closed the school and needs a
letter from the Boynton Beach CRA releasing the $100,000 mortgage. Mr.
Greene further reported all requirements for the grant met and the release
is necessary to facilitate the sale of the building.
Staff has not received a required grant report from Mr. Greene since June
30, 2006; therefore, we believe the performance obligation has not been
met as well as a discrepancy over the dates. Mr. Greene is of the
understanding that the performance dates have been met with an initial
date of June 8, 2004.
If you need any additional information or details about this grant program,
please contact either Vivian or I.
lib
Ene!.
cc: V. Brooks, Assistant Director
M. Augustin, Legal Assistant to OJ Doody
~~R~T8lRA
_ East Slde~WestSide~Seaside Renaissance
MEMORANDUM
TO:
FROM:
OJ Doody, CRA General Counsel AN-\
Lisa Bright, Executive Director(/t/
RE:
Palm Beach County Development Regions Grant
- Delray Boynton Academy
DATE:
October 4, 2007
As per our email correspondence, attached are the following documents:
1.) CRA Grant Agreement with Delray Boynton Academy
2.) Mortgage for the property located at 425 NE 10TH Street, Boynton Beach,
FL executed February 6, 2006
3.) Copies of CRA Accounting Records for the $100,000 funds distribution to
Delray Boynton Academy
Additionally, I attached a lease solicitation I received by chance learning that the
building had been sold. I contacted Ms. Carol Bishop and asked her if the
building for lease was one and the same as the Delray Boynton Academy
(addresses are different) and she reported they are the same.
I have been unsuccessful in locating the sale on the property tax appraiser web
site to verify the accuracy. I have also contact Mr. Louis Carbone to verify the
sale. Once I hear from him, I will advise you immediately.
In the meantime, I tabbed Item 1.) C which outlines timing, expiration dates, etc.
for receiving the $100,000 which is $50,000 from the CRA and $50,000 from the
County.
Please review at your convenience.
lib
Attachments
cc: M. Augustin, wlAttachments
V. Brooks, wlo Attachments
915 South Federal Highway Boynton Beach. Florida 33435
Ph: 561-737-3256 Fax: 561.737-3258
W\vw.bo)'ntonbeachcra.com
COMMUNITY REDEVELOPMENT A GENCY
"eRA"
GRANT AGREEMENT
th
THIS AGREEMENT is made this ~ day of 'J; .Li'l.e..,2004, by and
between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY a public
body corporate and politic, duly created and operated pursuant to Chapter 163, Florida
Statutes, hereinafter referred to as "CRA," and Delray Boynton Academy hereinafter
referred to as "GRANTEE."
WIT N E SSE T H:
WHEREAS, it is the policy of the "CRA" to stimulate and encourage economic
growth within the Community Redevelopment Area, pursuant to carrying out its purposes
as provided for under Chapter 163, Florida Statutes; and
WHEREAS, the "CRA" has been awarded a grant known as the Palm Beach County
Development Regions Core Grant Agreement dated June 8, 2004; and
WHEREAS, pursuant to the administration of said Palm Beach County Development
Regions Competitive Grant Agreement, the "CRA" wishes to provide assistance and
support for the development and revitalization of the GRANTEE's business and properties
within the Community Redevelopment Area; and
WHEREAS, the "CRA" has determined that it is in the public's best interest and
pursuant to carrying out its purposes, pursuant to the Community Redevelopment Plan to
award a grant to the GRANTEE pursuant to the terms of this Agreement; and
WHEREAS, in order to secure the public:s interest in the grantee's fulfillment of its
obligations, it is the intent of the grantor to obtain a security interest in the real property of
the grantee;
NOW, THEREFORE, in consideration of the premises and mutual covenants
hereinafter contained, the parties hereby agree as follows:
I. GRANTEE'S PERFORMANCE OBLIGATIONS
A. GRANTEE agrees that it will carry out the redevelopment project and
activities as more specifically set forth in Exhibit "A" to this Agreement,
attached hereto and incorporated herein by reference. GRANTEE agrees
that the redevelopment activities contemplated by this Agreement shall
commence within Twelve (12) months of the effective date of this agreement
and will be completed in accordance with the terms of this Agreement.
GRANTEE agrees that it is solely liable to the "CRA" for performance under
this Agreement, and that, in the event of default, GRANTEE will, as more
specifically set forth herein, refund to the "CRA" monies paid pursuant to this
Agreement. GRANTEE hereby certifies that it is authorized by law to be so
bound.
B. GRANTEE hereby certifies that it has or will retain adequate staff to oversee
execution of its performance obligations under this Agreement, and that
execution of each of these performance obligations is consistent with
GRANTEE's mission.
C. As a condition to obtaining the maximum of One Hundred Thousand dollars
($100,000) from the "CRA", the GRANTEE shall cause, as a direct result of
the activities set forth in Exhibit "A" to this Agreement within Twenty (20)
months and maintaining the same for Twenty-Four (24) months, the creation
of at least Five (5) full time jobs (1 FTE = 2,080 hours per year) in Palm
Beach County within twenty months (20) [February 7, 2005} and maintaining
for Twenty-Four (24) months, or through the Forty-Forth (44) month
[February 7,2008] which occurs first on completion of the project as set forth
in Exhibit "A". GRANTEE shall be entitled to retain such lesser amounts as
may be equal to the grant award per job, multiplied by the number of
positions created pursuant to this Agreement. In accordance with the
provisions of paragraph I. E. hereinbelow, the number, dates and salaries of
all hires in Palm Beach County must be substantiated by GRANTEE, to the
"CRA's" satisfaction, within Twenty (20) months of completion of the project
as set forth in Exhibit "A". For the purposes of this Agreement, the term
salary means wages, gratuities, salaries, commissions, bonuses, drawing
accounts (against future earnings), prizes and awards (if given by an
employer for the status of employment), vacation pay, sick pay, and other
payments consistent with the Florida Department of Labor and Employment
Security definitions, paid to employees. As a further condition to retaining all
grant amounts received from the "CRA", GRANTEE shall cause to be paid
an average salary equal to or greater than the minimum wage as established
by the Department of Labor.
D. Workforce Development Board -In the event a job becomes available, the
GRANTEE shall mail the job description to the Workforce Development
Board of Palm Beach County, Inc., at the address stated below. It is the
intent of this clause to make all opening positions available on a competitive
basis.
Kenneth E. Montgomery, Executive Director
Workforce Alliance, Inc.
2051 Martin Luther King Boulevard, Suite 302
Rivera Beach, Florida 33404
E. As a further condition to retaining any Grant funds from the "CRA", the
GRANTEE shall provide to the "CRA" written verification, satisfactory to the
"GRA" in its sole discretion, of compliance by GRANTEE with all agreed upon
performance standards as set forth in paragraphs I. C. and I. D. hereinabove.
GRANTEE may provide to the "GRA" this verification once all applicable
portions of the performance standards set forth in paragraphs I. G. and I. D.
of this Agreement have been met; provided, however, that GRANTEE shall
provide this verification on or before the expiration of the Twentieth (20)
calendar month following completion of the project as set forth in Exhibit "A".
Within ninety (90) days from the date this verification is submitted to the
"CRA", GRANTEE agrees to refund to the "GRA" Twenty Thousand Dollars
($20,000.00) for each Full Time position not created until the expiration of
the twelfth (12) month following completion of the project as set forth in
Exhibit "A".
F. As a further condition of this grant, the GRANTEE hereby agrees to execute
a note in favor of the "GRA" in an amount equal to the grant and additionally
secure such obligations under the note by executing and delivering to the
"GRA" a mortgage encumbering Grantee's real property as described in
Exhibit C. Such mortg~ge shall be junior only to those permitted senior
encumbrances listed in Exhibit G. The terms of the note shall only be due
and payable in the event of a default of the Grantee's obligation under the
Grant agreement and in the event no default shall have occurred, the
Grantee shall have fully performed under the grant conditions, the note and
mortgage shall be extinguished and satisfied. Sufficient collateral shall be
available to secure the note and mortgage.
2
II. PAYMENT PROCEDURES, CONDITIONS
A. The Grant funds available under this Agreement will be provided only for
reimbursement of expenses related directly to the Scope of Work as set forth
on Exhibit "A", which is attached hereto and made a part hereof. To be
eligible for reimbursement, such expenses must be:
1. Incurred on or after June 8, 2004 (Retro date)
2. Incurred no later than December 7, 2005. (18 Months from contract
date).
S. "CRA" agrees, pursuant to the terms of this Agreement, to make payments to
the GRANTEE for all eligible types of expenditures as set forth in Exhibit "S"
to this Agreement, attached hereto and made a part hereof. Requests by
GRANTEE for payment shall be accompanied by proper documentation. For
the purposes of this paragraph, originals of invoices, receipts or other
evidence of indebtedness shall be considered proper documentation. When
original documentation cannot be presented, the GRANTEE must adequately
justify their absence, in writing, and furnish copies thereof. In the case of
invoices that have not first been paid by GRANTEE, GRANTEE shall certify
to the "CRA" that each invoice presented for payment relates directly to work
satisfactorily completed as contemplated by this Agreement.
C. Requests for payment for costs incurred after the effective date of this
Agreement shall be submitted to the "CRA" no later than forty-five (45) days
after the date the indebtedness was incurred. Requests for payment for
costs incurred prior to the effective date of this Agreement shall be submitted
to the "CRA" no later than fifteen (15) days after the effective date of this
Agreement. Requests for payment shall not be honored if received by the
"CRA" later than the expiration of the twenty fifth (25) calendar month
following the effective date of this Agreement. If GRANTEE fails to submit
any requests for payment by the expiration of the twenty fifth (25) calendar
month following the effective date of this Agreement, then this Agreement
shall automatically terminate, thereby relieving the parties hereto of any
obligations hereunder.
D. If the GRANTEE fails to comply with any of the provisions of this Agreement,
the "CRA" may withhold, temporarily or permanently, all, or any, unpaid
portion of the funds upon giving written notice to the GRANTEE, and/or
terminate this Agreement and the "CRA" shall have no further funding
obligation to the GRANTEE under this Agreement.
E. The GRANTEE shall repay the "CRA" for all unauthorized, illegal or unlawful
expenditures of funds, including unlawful andlor unauthorized expenditures
discovered after the expiration of this Agreement. The GRANTEE shall also
be liable to reimburse the "GRA" for any lost or stolen funds.
F. In the event the GRANTEE ceases to exist, or ceases or suspends its
operation for any reason, any remaining unpaid portion of this Agreement
shall be retained by the "GRA" and the "CRA" shall have no further funding
obligation to GRANTEE with regard to those unpaid funds. The
determination that the GRANTEE has ceased or suspended its operation
shall be made solely by the "CRA" and GRANTEE, its successors or assigns
in interest, agrees to be bound by the "CRA's" determination.
G. Funds which are to be repaid the "GRA" pursuant to this Agreement, are to
be repaid by delivering to the "CRA" a cashier's check for the total amount
3
H.
due payable to the "GRA" within seventy-five (75) days of the "CRA's"
demand.
The above provisions do not waive any rights of the "CRA" or preclude the
"CRA" from pursuing any other remedy which may be available to it under
law. Nothing contained herein shall act as a limitation of. the "CRA's" right ~o
be repaid in the event the GRANTEE fails to,comply with the terms of this
Agreement.
III. DEFAUL TITERMINATION
A. In the event that a party fails to comply with the terms of this Contract, other
than payment of funds, then the non-defaulting party shall provide to the
defaulting party notice of the default and the defaulting party shall have thirty
(30) days within which to initiate action to correct the default and ninety (90)
days within which to cure the default to the satisfaction of the non-defaulting
party.
B. In the event that the defaulting party fails to cure the default, the non-
defaulting party shall have the right to terminate this Contract. The effective
date of the termination shall be the date of the notice of termination.
C. Termination of this Agreement by Palm Beach County shall relieve the CRA
of any further obligation of Palm Beach County's portion of the grant.
IV. REPORTING REQUIREMENTS
GRANTEE agrees to submit semi-annual (2) reports pursuant to the format set forth
in Exhibit "0", attached hereto and made a part hereof. Beginning with the end of
the sixth month following the effective date of this Agreement, these reports shall be
submitted in a manner satisfactory to the "CRA" in its sole discretion no later than
twenty (20) days following completion of each reporting period. The final semi-
annual report shall be submitted to the "CRA" no later than the forty-seventh (47)
month following the effective date of this Agreement. All grant payments made
pursuant to this Agreement shall be contingent on the receipt and approval of the
semi-annual reports required by this paragraph.
V. MAXIMUM GRANT AMOUNT
In no event shall the reimbursements made to GRANTEE pursuant to this
Agreement exceed the maximum total grant of One Hundred Thousand Dollars
($100,000).
VI. FINANCIAL ACCOUNTABILITY, REPORTS AND AUDITS
The "CRA" may have a financial system analysis and an internal fiscal control
evaluation of the GRANTEE performed by an independent auditing firm employed
by the "CRA" at any time the "CRA" deems necessary to determine the capability of
the GRANTEE to fiscally manage the grant award. Upon completion of all tasks
contemplated under this Agreement, copies of all documents and records relating to
this Agreement shall be submitted to the "GRA" if requested.
VII. PERFORMANCE
The parties expressly agree that time is of the essence with regard to performance
as set forth in this Agreement and failure by GRANTEE to complete performance
within the times specified, or within a reasonable time if no time is specified herein,
shall, at the option of the "CRA" without liability, in addition to any of the "CRA's"
rights or remedies, relieve the "GRA" of any obligation under this Agreement.
4
VIII. INDEMNIFICATION
The GRANTEE agrees to protect, defend, reimburse, indemnify and hold the "CRA",
its agents, its employees and elected officer and each of them, free and harmle~s at
all times from and against any and all claims, liability, expenses, losses, costs, fines
and damages, including attorney's fees, and causes of action of every kind and
character against and from "CRA" which may arise out of this Agreement. The
GRANTEE recognizes the broad nature of this indemnification and hold harmless
clause, and voluntarily makes this covenant and expressly acknowledges the receipt
of good and valuable consideration provided by the "CRA" in support of this
obligation in accordance with the laws of the State of Florida. GRANTEE's
aforesaid indemnity and hold harmless obligations, or portions or applications
thereof, shall apply to the fullest extent permitted by law but in no event shall they
apply to liability caused by the negligence or willful misconduct of the "CRA", its
respective agents, servants employees or officers, nor shall the liability limits set
forth in Section 768.28, Florida Statutes, be waived. This paragraph shall survive
the termination of the Agreement.
IX. INSURANCE
GRANTEE shall, on a primary basis and at its sole expense, agree to maintain at all
times during the life of this Agreement, self-insurance, insurance coverages, limits,
including endorsements, as described herein. The requirements contained herein,
as well as CRA's review or acceptance of self-insurance or insurance maintained by
GRANTEE are not intended to and shall not in any manner limit or qualify the
liabilities and obligations assumed by GRANTEE under the Agreement.
A. Liability & Additional Insured - GRANTEE shall maintain Commercial
General Liability and Business Auto Liability at limits not less than $500,000
per occurrence. GRANTEE further agrees to endorse Community
Redevelopment Agency as an "Additional Insured" to the Commercial
General Liability, but only with respect to negligence other than CRA's
negligence arising out of this Agreement.
B. Worker's Compensation & Employer's Liability - GRANTEE agrees to
maintain, or self-insure, Worker's Compensation & Employer's Liability
insurance in accordance with Florida Statute, Chapter 440.
C. Statement or Certificate of Insurance - GRANTEE agrees to provide a
statement, or Certificate of Insurance, evidencing insurance or self-insurance
for the above required coverages to the attention of CRA 639 E. Ocean Ave.
Suite 107 Boynton Beach, FI 33435.
X. AVAilABILITY OF FUNDS
The "CRA's" obligation to pay under this Agreement is contingent upon having
received payment from Palm Beach County, pursuant to the terms of that certain
Palm Beach County Development Regions Competitive Grant Agreement, June 08,
2004, which said Agreement is hereby incorporated herein by reference and made a
part hereof.
5
XI. REMEDIES AND VENUE
The laws of the State of Florida shall govern this Agreement. Any and all legal
action necessary to enforce the Agreement will be filed in Palm Beach County. No
remedy herein conferred upon any party is intended to be exclusive of any other
remedy, and each and every such remedy shall be cumulative and. s~all be in
addition to every other remedy given hereunder or now or hereafter eXisting at law
or in equity or by statute or otherwise. No single or partial exercise by any pa~ of
any right, power, or remedy hereunder shall preclude any other or further exercise
thereof.
XII. CIVIL RIGHTS COMPLIANCE
The GRANTEE warrants and represents that all of its employees are treated equally
during employment without regard to race, color, religion, disability, sex, age,
national origin, ancestry, marital status, or sexual orientation.
XIII. FEES, COSTS
If any legal action or other proceeding is brought for the enforcement of this
Agreement, or because of an alleged dispute, breach, default or misrepresentation
in connection with any provisions of this Agreement, the successful or prevailing
party or parties shall be entitled to recover reasonable attorneys' fees, court costs
and all expenses (including taxes) even if not taxable as court costs (including,
without limitation, all such fees, costs and expenses incident to appeals), incurred in
that action or proceeding, in addition to any other relief to which such party or
parties may be entitled, provided, however, that this clause pertains only to the
parties to this Agreement.
XIV. SEVERABILITY
If any term or provision of this Agreement, or the application thereof to any person
or circumstances shall, to any extent, be held invalid or unenforceable, the
remainder of this Agreement, or the application of such terms or provision, to
persons or circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected, and every other term and provision of this
Agreement shall be deemed valid and enforceable to the extent permitted by law.
XV. ENTIRE AGREEMENT
The "CRA" and the GRANTEE agree that this Agreement sets forth the entire
Agreement between the parties, and that there are no promises or understandings,
including prior oral representations, other than those stated herein. None of the
provisions, terms and conditions contained in this Agreement may be added to,
modified, superseded or otherwise altered, except by written instrument executed
by the parties hereto.
XVI. NOTICE
All notice required in this Agreement shall be sent by certified mail, return receipt
requested, to:
Boynton Beach
Community Redevelopment Agency
639 E Ocean Ave, Suite 107
6
Boynton Beach, FL 33435
with a copy to:
Lindsey Payne, Esq.
Goren, Cherot, Doody, Ezrol, P.A.
3099 East Commercial Boulevi'lrd
Suite 200
Ft. Lauderdale, FL 33308
and it sent to the GRANTEE shall be mailed to (current official address):
Delrav-Bovnton Academv
425 NE 19th Street
Bovnton Beach FI 33435
IN WITNESS WHEREOF, the Chair at the CRA has made and executed this
Agreement and the GRANTEE has hereunto set its hand the day and year above written.
ATTEST:
CRA
.~~ \fu{'JY1 a A1/~
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Chair
ATTEST:
Su...',un Jlcf LA Q..tLtA
EXHIBIT A
SCOPE OF SERVICES
PROJECT DESCRIPTION: Delray Boynton Academy is a five-year public charter school
established in January 1999. The school currently located at 900 North Seacrest
boulevards, operates from the S1. John Missionary Baptist Church Educational Center. The
current student population is composed of sixty-nine students. During the close of the 202-
2003 school term, two 6th graders were retained and one ih grader was retained. Eighteen
out of twenty 8th graders moved onto high school for a 90% success rate.
For the last two years, the dream of having a new school took precedence and today that
dream' is reality. In January 2004, through the persistent efforts of the founder and
executive director Joe Green, Delray Boynton Academy's new 8,460 square feet upscale
modular building was approved.
Phase I - The land was purchased on January 27, 2004 at a cost of ($225,000)
Phase II - The entire permit, planning, and zoning process has been completed and
signed off on by the commissioners.
Phase 111- Construction is scheduled to begin in April 2004 and should be completed by
August 2004. We are asking for funds for completion of the building.
Proposed Starting Date: April 2004
Proposed Ending Date: August 2004
County Core Grant to "CRA"
CRA funding
In equity
Total Project Cost
$ 50,000
$ 50,000
$ 805.502
$ 905,502
PROJECT LOCATION
Contact
Delray-Boynton Academy
425 NE 10th Street
Boynton Beach, FL 33435
Joe Green
561- 736-8828
Jobs to Create: 5
Jobs Existing: 9
The grant would be given to the Grantee upon completion of a financing and construction
plan for the project satisfactory to the Grantor.
The Gr~ntee can incur expenses after June 8, 2004 related to the grant and must complete
the project by no later than December 7,2005 including job growth requirements.
EXHIBIT B
LIST OF ELIGIBLE ACTIVITIES
1. Acquisition of real property.
2. Expansion of existing property.
3. Providing payment of impact fees.
4. Facade improvement programs.
5. Construction of new buildings.
6. Renovation of existing buildings.
7. Site development assistance.
(Reimbursements will not pay: architectural or attorney's fees/retainers or deposits on
goods not received.)
;EXHIBIT C
The GRANTEE will execute a promissory note in favor of the CRA in the amount of
$100,000.00 equal to the grant and additionally secure such obligations under the note
by executing and delivering to the "CRA":
$100,000 mortgage lien encumbering real property described below:
425 NE 10th Street
Boynton Beach, FI33435
Parcel # 08-43-45-21-22-006-0021
Legal Description: The east 300' feet of Block "B", less the right-of-way of the F.E.C.
railway, Meeks and Andres addition to Boynton, according to the plat thereof on file in
the office of the Clerk of The Circuit Court in and for Palm Beach County, Florida,
recorded in Plat Book 5, Page 84 of the Public Records, said land situate, lying and
being in Palm Beach County, Florida.
EXHIBIT D
SEMI-ANNUAL REPORT FORM
Please Circle:
ROUND
FINIAL
Name of Applicant:
Name of Project:
Start Date:
Completion Date:
Please Circle Reporting Period:
2004 1 2
2005 1 2
2006 1 2
Funding Spent by Source for these 6 months:
County
Cumulative Funds Spent for
Round I Participants Only:
CRA
Business
Other
Describe Status of Project in Relation to:
1. Renovation of Property:
What will be accomplished by the next Semi-Annual Report?
Employment Status at Project:
Jobs Retained
Start Date
Title/Position
Hours/Week
Wage/Hour
New Jobs Created
Start Date
Title/Position
Hours/Week
Wage/Hour
Promissory Note
Amount $100,000.000
West Palm Beach, Florida
-f' un ~ 1( ,2004
FOR VALUE RECEIVED, the undersigned, Uointly and severally, if more
than one) promises to pay to BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY, or order, in the manner hereinafter specified, the
principal sum of One Hundred Thousand Dollars ($100.000.00) with zero percent
interest. The said principal shall be payable in lawful money of the United States of
America at 639 E. Ocean Avenue, Suite 107, Boynton Beach, Florida 33435, or at
such place as may hereafter be designated by written notice from the Holder to the
Maker hereof, on the date and in the manner following:
This note shall become due and payable only in the event of a default
of the Maker/Grantee's obligations under the Agreement entered into
between Bovnton Beach CRA and Delray-Boynton Academy on
In the event the Maker shall fail to comply with the terms of the said
Palm Beach County Grant Agreement after having received the
required notice of default, as provided for therein, the Payee shall
have the right to demand payment of this Note in full without further
notice to Maker.
This note is secured by a $100,000 mortgage on real estate:
425 NE 10th Street
Boynton Beach, FI33435
Parcel # 08-43-45-21-22-006-0021
LeQal Description: The east 300' feet of Block "B", less the right-of-way of the
F.E.C. railway, Meeks and Andres addition to Boynton, according to the plat
thereof on file in the office of the Clerk of The Circuit Court in and for Palm Beach
County, Florida, recorded in Plat Book 5, Page 84 of the Public Records, said land
situate, lying and being in Palm Beach County, Florida. This note of even date
herewith, made by the Maker hereof in favor of the said Payee, and shall be
construed and enforced according to the laws of the State of Florida.
If default be made in the payment of any of the sums herein or in said
mortgage, or in the performance of any of the agreements contained herein or in
said mortgage, then the entire principal sum shall be collectible without notice, time
being of the essence; and said interest at the highest rate allowable under the laws
of the State of Florida. Failure to exercise this option shall not constitute a waiver
of the right to exercise the same in the event of any subsequent default
Each person liable hereon whether maker or endorser, hereby waives
presentment, protest, notice, notice of protest and notice of dishonor and agrees to
pay all costs, including a reasonable attorney's fee, whether suit be brought or not,
if, after maturity of this note or default hereunder, or under said mortgage, counsel
shall be employed to collect this note or to protect the security of said mortgage.
Whenever used herein the terms "holder," "maker" and "payee" shall be
construed in the singular or plural as the context may require or admit.
Maker's Address:
425 NE 10th Street
Boynton Beach, FI 33435
By:
Printed Name:
Title:
Pf'IVl~
Corporate Seal
Sworn to and~ubscribed b~ me
This is day of . !NIL-L ,2004.
Notary Public
My commission expires: J._ -,... I Loot
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susan '/1eIhlIUllf
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Kenneth W. Dodge
Lewis, Longman & Walker, P.A.
1700 Palm Beach Lakes Blvd. Suite 1000
West Palm Beach, FL 33401
561-640-0820
File Number: 04-0053
Will Call No.:
CFN 200600834~,9
OR BK 19914 PG 1952
RECORDED 02/09/2006 15:59:01
Palm Beach County, Florida
AMT 100,000.00
D~ Doc 350.00
Intang 200. ,00
Sharon R. Bock,CLERK & COMPTROLLER
Pgs 1952- 1954; (3pgs)
Preuared bv and return to:
[Space Above This Line For Recording
MORTGAGE
This Indenture, Made this ~ day of ~-c.. b , 2006 by and between Delray-Boynton
Academy, lnc, a Florida not for profit corporation, whose address is 2030 S. Congress A",enue,
West Palm Beach, Florida 33406, hereinafter called the Mortgagor, and Boynton Beach
Community Redevelopment Agency, a public body corporate and politic, whose address is 639 E.
Ocean Avenue, Suite 103, Boynton Beach, Florida 33435, hereinafter called the Mortgagee:
The terms "Mortgagor" and "Mortgagee", shall include heirs. persoual representatives, successors,
legal representatives and assigns, and shall denote the singular and/or the plural, and the masculine
and/or the feminine and natural and/or artificial persons, whenever and wherever the context so
admits or requires.
Witnesseth, that the said Mortgagor, for and in consideration of the aggregate sum named in the
promissory note of even date hereof, the receipt of which is hereby' acknowledged, does grant,
bargain and sell to the said Mortgagee, his successors and assigns, in fee simple, the following
described land, situate, lying and being in Palm Beach County, Florida, to-wit:
See Attached Exhibit "A"
And the said Mortgagor does hereby fully warrant the title to said land, and will defend the same
against the lawful claims of all persons whomsoever.
Provided always, that if said Mortgagor, his successors or assigns, shall satisfy the obligations
owed to said Mortgagee, his successors or assigns, under that certain promissory note, in
accordance with the Grant Agreement between the parties, in the amount of $100,000.00, and
Mortgagor shall perform, comply with and abide by each and every stipulation, agreement,
condition and covenant of said promissory note, this mortgage, and all responsibilities and
obligations set forth in that certain instrument entitled "Community Redevelopment Agency
"cRA" Grant Agreement" dated June 8, 2004 and shall duly pay all taxes, all insurance
premiums reasonably required, all costs and expenses' iricluding reasonable attorneys fees that
Mortgagee may incur in collecting money secured by this mortgage, and also in enforcing this
mortgage by suit or otherwise, then this mortgage and the estate hereby created shall cease and be
null and void.
Mortgagor hereby covenants and agrees:
To pay the principal and interest and other sums of money payable by virtue of said
promissory note and this mortgage should they require to be paid.
To keep the buildings now or hereafter on the land insured for fire and extended coverage
in a swn at least equal to the amount owed on the above described property, including
this grant.
To permit, commit or suffer no waste, impairment or deterioration of the property, or any
part thereof.
To permit no other lien or mortgage to be placed ahead of this mortgage without the
consent of Mortgagee.
The Mortgagee may, at any time pending a suit upon this mortgage, apply to the court
having jurisdiction thereof for the appointment of a receiver, and such court shall
forthwith appoint a receiver, and such receiver shall have all the broad and effective
functions and powers in anywise entrusted by a court to a receiver, and such appointment
shall be made by such court as an admitted equity and a matter of absolute right to said
Mortgagee. The rents, profits, income, issues, and revenues shall be applied by such
receiver according to the lien of this mortgage.
If any of the sums of money due and owing to Mortgagee lUlder the terms of the
promissory note and this mortgage, including but not limited to any advance made by
Mortgagee for the payment of insurance or taxes, are not paid within 15 days after the
same become due and payable, or if each of the stipulations, agreements, conditions and
covenants of the promissory note and this mortgage, or either, are not fully performed or
complied with the aggregate sum owed on the promissory note shall become due and
payable forthwith or thereafter at the option of Mortgagee, his successors, legal
representatives, or assigns.
This mortgage and the note hereby secured shall be construed and enforced according to the laws
ofthe State of Florida.
The principal sum secured hereby, along with any interest to be paid in accordance with the tenus
of the note secured hereby, shall immediately become due and payable without notice, if a
transfer of title to the premises by sale or otherwise is made without the Mortgagee's written
consent, while this mortgage remains a lien thereon, at the option of Mortgagee, his successors,
legal representatives, or assigns.
Executed at Palm Beach County, Florida on the date written above.
Signed, sealed and delivered in the presence of:
4At-:1 ~
Witness Name: 'R.o'o..er-\- \: 12.a~at'\
oK9~
Joe Green, Executive Director
(Seal)
~<t t1. ~#~~
Witness ame: .sfa.o..y 11. "<'4//111'
State of Florida
County of Palm Beach
The foregoing ins~ment.was acknowledged before me this ~ day of FEBJ2.C.<A.e'-{ , ~ by Joe
Green as the Executive Drrector of Delray Boynton Academy, Inc. who U are personally known or [] ha
produced a driver's license as identification. ve
[Notary Seal]
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PROMISSORY NOTE
Boynton Beach, Palm Beach County, Florida
FOR VALUE RECEIVED, the undersigned promise to pay to the order of Boynton Beach Community
Redevelopment Agency at 639 E. Ocean Avenue, Suite 103, Boynton Beach, Florida 33435 or at such either address
as may be indicated in writing, in the manner hereinafter specified, the principal sum of One Hundred Thousand
Dollars ($100,000.00) with zero percent (0%) interest. The said principal and interest shall be payable in lawful
money of the United S'tates of America, on the date and in the following manner:
This note shall become due and payable only in the event of a default of the Maker/Grantee's
obligations under the Agreement entered into between Boynton Beach Community
Redevelopment Agency and Delray-Boynton Academy, Inc. on June 8, 2004.
This note is secured by a mortgage on real estate described below:
425 NE 10'" Street
Boynton Beach, Florida 33435
Parcel #08-43-48-21-22-006_0021
Lel!a1 Description:
The east 300' feet of Block "B", less the right-of-way of the F.E.C. railway, Meeks and Andres addition to Boynton,
according to the plat thereof on file in the office of the Clerk of the Circuit Court in and for Palm Beach County
Florida recorded in Plat Book 5, Page 84, of the Public Records, said land situate, lying and being in Palm Beach
County, Florida.
This note is secured by a mortgage on real estate, of even date herewith, the terms of which are incorporated herein
by reference, made by the makers hereof in favor of the said payee, and shall be construed and enforced according to
the laws of the State of Florida.
If default be made in the payment of any of the sums herein or in said mortgage, or in the performance of any of the
agreements contained herein or in said mortgage, then the entire principal sum shall be collectible without notice,
time being of the essence; and said interest at the highest rate allowable under the laws of the State of Florida.
Failure to exercise this option shall not constitute a waiver of the right to exercise the same in the event of any
subsequent default.
Each person liable hereon whether maker or endorser, hereby waives presentment, protest, notice, notice of protest
and notice of dishonor and agrees to pay all costs, including a reasonable attorney's fee, whether suit be brought or
not, if, after maturity of this note or default hereunder, or under said mortgage, counsel shall be employed to collect
this note or to protect the security of said mortgage.
Whenever used herein the terms "holder", "maker" and "payee" shall be construed in the singular or plural as the
context may require or admit.
Makers waive demand, presentment for payment, protest, and notice of nonpayment and dishonor.
De. Ira. y-Boynton Acad~et
/} ,
, , ~
BL_d~. .~
Si{Iiature
Printed Name: Joe Green
Title: Executiv~
EXHIBIT "A"
425 NE 10lh Street
Boynton Beach, FI33435
Parcel # 08-43-45-21-22-006-0021
Legal Description: The east 300' feet of Block "B", less the right-of-way of the F.E.C.
railway, Meeks and Andres addition to Boynton, according to the plat thereof on file in
the office of the Clerk of The Circuit Court in and for Palm Beach County, Florida,
recorded in Plat Book 5, Page 84 of the Public Records, said land situate, lying and
being in Palm Beach County, Florida.
/
ACTION BY UNANIMOUS CONSENT IN WRITING BY
DIRECTORS OF DELRA Y BOYNTON ACADEMY, INC.
We, the undersigned, being the sole Directors of DELRA.Y BOYNTON ACADEMY,
INC., do h",by 000"", 'hot th, following ,h,lI h,v, 'h, "m, "'," ""d 'ff", '" if duly
adopted at a meeting duly noticed and held in accordance with the laws of the State of Florida.
RESOLVED, that the Community Redevelopment Agency "CRA" Grant Agreement
dated June 8, 2004, as well as all other documents relating thereto, is hereby ratified, adopted and
approved; and
FURTHER RESOLVED, that We are authorized to execute any and all documents
necessary to carry out the obligations of said Corporation under said Agreement. and documents
relating thereto, and specifically adopt and approve the execution of a note and mortgage lien as
security for the obligations set forth in said agreement; and
FURTHER RESOLVED, that we appoint and authorize Joe Green, Executive Director,
to execute all documents associated therewith for said Corporation; and
FURTHER RESOLVED, that all actions which have been taken or made on behalf of
"id CO"","'iou ';0" 'h, I"" m"'ing ofth, "id Co"",,,'ion 'co h",by "h6,d ""d 'pprov"'.
Dated this.ll7C dayof dl/,
BO'm M~b'I1~' -
~~~ - -
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Clay ideman
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IX. OLD BUSINESS:
E. Consideration Acting Upon Recommendations
from Independent Auditor Regarding
Financial Procedures
~~Y~T8~ C
. East Side-West Side-Seaside Renaissance '
AGENDA ITEM STAFF REPORT
I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Agreed Upon Procedures Report
SUMMARY: As a result of the recent review conducted by Daszkal Bolton, the findings
recommended a further review of procedures to ameliorate issues with inconsistency in the system.
Specifically, review the purchase order process, the credit card approvals, Class C Travel and
Reimbursement to further comply with accountability standards.
FISCAL IMPACT: $9,000 - General Fund Professional Services
RECO MMEND A TI 0 NS: Direct staff to prepare policy recommendations for board
consideration.
<<
isa Bright
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\AUP Standards.doc
BOYNTON BEACH - eRA
AGREED-UPON PROCEDURES
DaszkalBolton LLP
;""''''''''','*''''''?/IiW.''.~'
CERTIFIED PUBLIC ACCOUNTANTS
DaszkalBolton LLP
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT ACCOUNTANTS' REPORT
ON ApPLYING AGREED-UPON PROCEDURES
Boynton Beach Community Redevelopment Agency
Boynton Beach, Florida
We have performed the agreed-upon procedures listed below to the financial records of Boynton Beach
Community Redevelopment Agency (hereinafter referred to as the "Boynton Beach-CRA"), solely to assist
you to test the compliance with existing human resource and administrative manuals regarding written
procedures related to travel expenses, meals and entertainment and certain other expenditures. This
engagement to apply agreed upon procedures was performed in accordance with standards established by
the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the
responsibility of the Boynton Beach CRA's management (the specified user in this report). Consequently,
we make no representations regarding the sufficiency of the procedures described below, either for the
purpose for which this report has been requested or for any other purpose.
Procedures:
A. Obtained a general ledger detail for accounts "meetings and seminars" and "promo and
business travel" for the period of January through March of the years 2006 and 2007
(2006 was selected as a benchmark against which to test the same period in 2007)
B. Selected all expenditures over $150 for 2006 and 2007 from the above general ledger
detail.
C. Traced the selections to the invoice to determine the following attributes of the
expense:
1. The amount agrees to the general ledger.
2. The expense noted is within the budget.
3. There is sufficient backup to substantiate the business purpose of the
expense.
4. Proper authorization and approval.
5. Confirm the proper posting of each expense to the proper general ledger
account(s).
6. The date of transaction is within the period being tested.
7. The invoice references the business purpose and, to the extent practicable,
demonstrates a necessary expense incurred in the performance of a public
purpose authorized by law to be performed by the agency.
D. Reviewed compliance with existing policies, procedures and state statute.
2401 NW Boca Raton Boulevard . Boca Raton, FL 33431-6632 . t: 561.367.1040. f: 561.750.3236
4455 Military Trail, Suite 201 . Jupiter, FL 33458-3046 . t: 561.622.8920 . f: 561.624.1151
2700 West Cypress Creek Road, Suite D 126 . Fort Lauderdale, FL 33309-1751 . t: 954.974.3544 . f: 954.9743680
PCAOB &gi.rtered www.daszkalbolton.com 49 Affiliated Office.r Wor/dwide
Findings:
Based on the application of the procedures referred to above, our findings show that the agency was in
compliance with the current procedures and guidelines as set forth in their existi{1g human resource and
administrative manuals, with certain immaterial exceptions. However, some of our findings demonstrate
a need for further review and improvement of the existing procedures and guidelines to enhance and
fully align compliance with the Florida statute and assure more restrictive controls. These findings did
not relate to improper expenses but rather system inadequacies that can be resolved.
We were not engaged to, and did not, conduct an examination, the objective of which would be the
expression of an opinion on any of the items referred to above. Accordingly, we do not express such an
opinion. Had we performed additional procedures or had we conducted an audit of the financial
statements in accordance with generally accepted auditing standards, other matters might have come to
our attention that would have been reported to you.
This report is intended solely for the information and use of the specified user listed above and is not
intended to be and should not be used by anyone other then specified user.
Cik,~ ~ L'-P
September 20, 2007
Boca Raton, Florida
~~Y~Te~ C
East Side-West Side-Seaside Renaissance
.
MEMO
TO:
CRA Board
FROM:
Lisa Bright
DATE:
~overnber5,2007
CC:
CRA Staff
In 2005, the CRA Board engaged an independent review of the agency's "Agreed
Upon Procedures." This independent review critically evaluated existing policies
and procedures of the agency's financial operations. The completion of this
process resulted in the development of stronger internal controls and the
development and implementation of a mitigation plan to ameliorate any issues.
As typical in any significant management changes, such as the reconstitution of
the CRA Board at the June 19, 2007 City Commission meeting, coupled with a
resonating message among members of the City Commission with regard to their
concern for stronger accountability, the CRA staff recommended another
independent review of the agency's financial operations for the time period in
question. Specifically, an independent review of "Agreed Upon Procedures" from
January to March 2007 was the target evaluation period.
Since the laws governing accounting ethics prohibited our contracted CPA firm,
Dufresne & Associates, from conducting such a review, CRA staff. engaged
Daszkal Bolton to complete this process. Attached is the report.
The results of Daszkal Bolton's findings reported no material discrepancies or
deviation from the accounting system.
This is excellent news for the agency with such a small staff executing financial
oversight of more than $9 million in Trust Fund Revenue, as well as bond proceeds
and Marina operations. The results of this report will strengthen the agency's
credibility.
It should be noted, the report recommends further review to enhance and align
practices for stronger accountability. CRA staff will develop such enhancements to
the system and bring these policy recommendations back to the CRA Board for
final approval as soon as practical.
x. NEW BUSINESS
A. Consideration of Budget Rollover
Recommendations
~~~~Y~T8~ eRA
ill East SideNWest S',deNSeaside RenaISsance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14, 2007
I I Consent Agenda I I Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Fiscal Year 2006/2007 Rollover Recommendations
SUMMARY: Approval of use of rollover funds from FY 2006/2007.
FISCAL IMPACT: Estimated $1,000,000 from FY 2006/2007, subject to final audit.
RECOMMENDATIONS: See attached for discussion.
(h,
t..
Bright
Executive Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Cover to Rollover Recommendations.doc
~~RY~T8~ eRA
ill East Side-West Side-Seaside Renaissance ,
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14, 2007
I Consent Agenda I
Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Consideration of Budget Rollover Recommendations - 4th/5th Avenue Land Acquisition
SUMMARY: CRA staffhas been acquiring property on the block ofNE 4th 15th Avenue per the
adopted Heart of Boynton Work Program. To date staff has acquired 2.53 acres of the 5.86 acre block.
Staff is not recommending the purchase of 1.64 acres of the block which belong to the following persons
or businesses:
· Mr. Harvey Oyer, Jr. - .4708 acres - Homesteaded
· The Treasure Chest Child Care Center - .114 acres - Parking for business
. Mr. Gregory Burke - .128 acres - Homesteaded
· Boynton Beach Community Development Corporation - .93 acres - to be used for
redevelopment project
The remainder ofthe block is 1.69 acres in size and the property owners have, at one time or another
expressed an interest in selling their property. However, CRA staff feels that it is prudent to acquire
only two more strategically located properties on the block. This will create a site of enough size to
interest the private development sector. The remainder of the property will be acquired by a private
developer to be selected through an acceptable selection process.
Based on current estimated property valuations, staff feels that two additional properties can be acquired
for approximately $350,000.
FISCAL IMPACT: $350,000 to come from 06/07 general rollover funds.
RECOMMENDATIONS: Staff is recommending funding the acquisition of additional properties
on the NE 4th/5th Avenue block in an amount up to $350,000 to come from 06/07 general rollover funds.
~~
Assistant Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Budget Rollover-4th-5th Street.doc
FY 2006-2007 Budget Rollover Recommendations
Rollover Funds Available
Note: Estimated and subject to final audit
$ 1,000,000
I Project
MLK Building Purchase
Molley's Trolleys
4th & 5th St. Land Acquisition
Youth Violence Prevention Program
Bond Debt Repayment
Wi-Fi Equipment
Dumpster Art
Total
I Amount I
$ 600,000
$ 400,000
$ 350,000
$ 300,000
$ 250,000
$ 71,000
$ 10,000
$ 1,981,000
.,
)t~;~;;,
/~ -."~. ,
~qY~T8~fC R/~
: East Side-West S'lde-Seaside Rena'lssance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: August 14,2007
AGENDA ITEM:
I Consent Agenda
Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Delray Boynton Academy Building
SUMMARY: In early 2007, the CRA learned the Delray Boynton Academy Charter School would be
closing at the end of the school year. Since it is a key piece of property on the MLK Corridor gateway,
the former CRA Board directed staff to get an appraisal ofthe property (see attached).
Some discussions for building usage included Neighborhood Services, Community Building, Healthcare
or Wellness Center, Job Training, relocation of a Church etc. At this time, any development program
along the corridor will most probably start at Seacrest Boulevard and incrementally develop as the
market turns around. Staff expects the eastern portion of the corridor will not reach redevelopment
interest until approximately 2012.
FISCAL IMPACT: None.
RECOMMENDA TIONS: Provide staff direction.
( /l
I. (/ /
'---___"-,1' (""
/). ,
//- l "-
: !'"
! i I
Lisli Bright,
t \--
e Director
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2006-2007 Board
Meetings\0708 14 CRA Board Meeting - August\Delray Boynton Academy.doc
MEMO
DATE:
November 14, 2007
TO:
CRA Board
FROM:
Lisa Bright, Executive Director
RE:
Molly's Trolleys - Route Extensions and Cost
At the CRA's August 9th budget workshop, Molly's Trolleys presentation
confirmed substantial growth in ridership - with a reduction in cost per rider.
Molly's records show ridership has increased 74% to 75,998 riders per year,
while costs have dropped to $4.99 per rider versus $8.99, from June 2006 to
June 2007.
In addition, an extensive survey revealed riders would like the trolley to connect
to Bethesda Hospital and southern CRA communities (Leisureville, Sterling
Village, Colonial Club) and accommodate people who work until 6 pm or later.
The CRA Trolley program has been extremely successful and continues to
positively impact the community by providing free, handicap accessible
transportation in underserved areas of the CRA district, as well as transporting
residents to and from work, encouraging senior's independence, and connecting
residents to regional transit. Establishing an additional route that accommodates
workers, includes Bethesda Hospital and the southern CRA neighborhoods is
critical to the long term success of a vibrant downtown and surrounding
communities.
The cost to implement the changes -- add southern trolley route, additional time,
collateral and promotion, i.e. new signage, website changes, etc.-- would be
$400,000 (see attached for expansion cost details).
It is recommended the cost be designated from rollover funds to implement the
above trolley expansion.
Add a "Circle Route" - keep two trolleys on current route and add two trolleys on southern
route
Considerations
Cost
· $355,000
Staff, Comments
· Service would be added
to Bethesda Hospital,
Leisureville, Colonial
Club and Sterling
Village. Add additional
time 6:30 - 7:15 pm.
· New service route could
start January 2008
· Effectiveness could be
analyzed in August 2008
to determine ontinuance
Implementation Costs
· Costs for new signs,
maps, website changes,
equipment, street poles,
labor and installation
· $45,000
· Complete change of all
route signs, promotional
materials and equipment
necessary
30YNTON (...."" l
3 t A C -H~",<,/~
East Side-West S'lde-Seaside Renaissance
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November14,2007
I x I Consent Agenda I
Old Business
New Business
Public Hearing
Other
SUBJECT: Request by Innovative Printing, Inc. for Exception to Commercial Fayade Grant Program
Rule
SUMMARY: On October 9,2007, the CRA Board approved the Commercial Fayade Improvement
Grant application for Innovative Printing and their property located at 810 N. Federal Highway. The
grant program reimburses the approved applicant for eligible expenses on a 50% basis up to $15,000.00.
The grant is used to stimulate exterior improvement of existing commercial buildings within the CRA
district. Items such as exterior painting, signage, awnings, landscaping and parking lot improvements
are reimbursable under the CRA's grant. Staff has reviewed the expenses submitted by the applicant
which total $4,990.97 which the program will reimburse 50% or $2,495.49.
The applicant, however, is requesting that the CRA grant her an exception to the terms and conditions of
the grant program by including additional ineligible expenses. The applicant is also requesting an
exception to the terms and conditions of the grant program wanting reimbursement for expenses incurred
for 310 N. Federal Highway which were submitted to the City of Boynton Beach in 2003 when the City
was administering the grant program but were not approved.
FISCAL IMPACT: $15,000 maximum-General Revenue line item:57200-238.
RECOMMENDATIONS: Staff recommends denial of the request to provide an exception to the
terms and conditions of the Commercial Fayade Improvement Grant Program for Innovative Printing &
Graphics for the property located at 810 N. Federal Highway.
~~~------
Michael Simon
Development Manager .
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 - 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Market Innovations Request for program rule exception.doc
If .... ... lIII
BOYNTON BEACH CRA
TROLLEY
. .
Boynton Beach Trolley
Presentation
Molly Stahlman, Molly's Trolleys
August 9th, 2007
_ ...... ....a: .....
BOYNTON BEACH eRA
TROLLEY Descriotion of Service
'-' '-"~
Route:
· 2 trolleys traveling from the Boynton Beach Mall to Ocean Ave
via Gateway Blvd.
. 6 mile route each way (12 miles roundtrip)
· 16 designated trolley stops
Hours of Service:
· Seven days a week
. Monday- Friday 7:15am-6:30pm
· Saturday & Sunday 9:30am-5pm
Additional Attributes
. Trolley runs every 45 minutes
. ADA Accessible
2
1
BOYNTON BEA~~-C:RA
TROLLEY
- -
Map of Trollev Route
,~~.
'--,
~,
...~
....~
......
3
TROLLEY
"'-' '-
Trolley
Ridershill
... ..... -- -
BOYNTON BEACH CRA
Overall Ridership: 12 mos. Julv 06-June 07
· 75,988 total riders
· Avg. ridership was 6,333 riders per month
· Avg. of 211 riders per day
June 2007 Ridership
· 7,681 total riders
· Avg. of 250 riders per day
4
2
- - - ..
BOYNTON BEACH CRA Comparative Rider
TROLLEY
"-" '-' Fiaures 05/06 & 06/07
Year 1: Jul 05-Jun 06 Year 2: Jul Olhlun 07 MONTHLY
MONTHLY RIDERS MONTHLY RIDERS RIDERS
Bl5!!!! JW:l:!2y[ Riders e!L!:!2Y! ~. Increase
July 600 1.36 4,267 7.23 611%
August 1,825 3.61 5,570 8.60 205%
September 2.133 4.41 5,034 8.99 136%
October 2,063 6.25 5,724 9.48 177%
November 2,620 6.27 6.994 12.49 167%
December 4,060 6.59 6.233 11.13 54%
January 4,860 7.36 7,349 11.34 51%
February 5,128 8.32 6,016 10.74 17%
March 5.966 8.75 6,496 11.01 9%
April 5,130 9.16 6,527 11.66 27%
May 5,130 7.66 8.107 12.10 58%
June ~ 7.22 z&a1 13.02 !l!.%
TOTAL 43,778 75,998 74%
5
TROLLEY
'-' '-'
Average 2007 Rider
Percentages Over the
16 Trollev Stops
~-----~
BOYNTON BEACH CRA
· Most popular stop is the Boynton Bch Mall @ 26%
· Stops along 4th Street @ 15-17%
· Stops along Boynton Bch Blvd (At Federal &
Seacrest) @ 12-14%
· Tri Rail @ 10%
· Village on the Green @ 9%
· Publix @ 4%
· Remaining 9 stops, 3%-6% ridership EACH
6
3
.-- ,- ---,.
BOYNTON BEACH CRA
TROLLEY
'......,;. -
Rider Survey
Demoq[!phics
BOYNTON BEACH CRA Bovnton ~urvev-
TROLLEY Aua2007 ~surve_d: I 230
... ... Demt1grilphlcs Q'tlle TIO/ley RIder:
1) Age. ~~~~~~
2) Gender: _ (i'i3"Jiii.b --. Iii6I5O%
3) EthnIClty. ~ ~ ~j!;;; rr~
4)N....._otW..-o IIIA.lIablr;Ia LlflIIIIsIlI1 ~ n.- _
v._."~ (24Jiii'i" Jili3~ ~(iA" ["i6~ 144Jii%"
5) "ow do you vet to the l\'OIIey stop? w......._
b~~! D~r5:"HI w~~~ ~:~~';;:
6) "_hold Income. manJsl ~ ~ ~
16OJii* 191~ 164(28% 115(7'ib
Their ~ I!!WAII.i. Ttw!lr EmaU" ~
7) Rider Signed .urvey.",,-I~ ~fiJi% ~~ fSf'N" [ilp;;;i:_
~~:':':e ~"::y? ~. I 7':1'=- ~ ~~.::;., ~~ ~l';:"
t...............!J iRa--.....~ f'5ii"~ eh~' ~"~1 f63~
- .~
BOYNTON BEACH CRA
TROLLEY
- -
How and Why
Thev Ride
BOYNTON BEACH CRA
Bovnton Beilm.Bl.diU:..SYa~v-
Aua 2007 RI"""'; Surveyed, I 230
HQwand Whv Mev Ride:
II) _ often do you ricle?
nlV:t!l It W4Y!k' TWlOI!", w~k. Almost Every [)av. Once a Month.
[18~ 144fii%" Ji421fii% f1Sf7%'"
lll!dcL
L!IIlD.lIll
ref3%""
10) How would you make this trip If no trolley?
D~_f' _ lIDIu llIlliI. _
45 13% 137116% 19Sf4i% 1161,.... 1191.....
JliIItLlIIi.
-
164 (ii"4
.I.loI8UId.IIIl
w.-....TrIn,
rro 130%"
11) Most Im~nt Rea..... you rid.?
Ido not Drtwu . ..A:.1I~::U ~:"==:' ~~ ':::~h
fiii21....... f97142% W 12_ 174132% 178134%
RIdara..dlad::2 R_~~12O% c~ ~ nr Mn...! rss-124%
4
BOY-NTO-NBE~C:H""CRA
TROLLEY
." '-' ,-,-
July 06
August 06
Sept 06
Oct 06
Noy 06
Dee 06
Jan 07
Feb 07
March 07
Apr1107
May 07
June 07
06-07 TOTAL
06-07 AVG/Month
Riders
4.267
5,570
5,034
5,724
6.994
6,233
7,349
6,016
6,496
6.527
8,107
7,681
75,998
6,333
Monthly Riders
and Cost for Past Year:
Julv 06-June 07
MONTHLY
QQ!1
$38,350
$42,120
$36,400
$39,260
$36,400
$36,400
$42,120
$36,400
$38,350
$36,400
$43,550
~
$38.675
Riders
I!!r1:!J:
7.23
8.60
8.99
9.48
12.49
11.13
11.34
10.74
11.01
11.66
12.10
1.MZ
10.6
Cost
Per Rider
$8.99
$7.56
$7.23
$6.86
$5.20
$5.84
$5.73
$6.05
$5.90
$5.58
$5.37
am!
., r
$6.20
9
BOYNTO""N BE-;;"CH "'eRA
Summary
Riders vs. Cost
TROLLEY
'- -
Summary of Costs- Over the past year.
· Rider numbers have increased t
· Cost per rider has +- decreased
· Over the past 12 months, the average
OPERATIONAL cost was $6.28 per rider
· During the month of June 2007, the
average OPERATIONAL cost was 14.99
per rider
10
5
TROLLEY
'--' '-'
Trolley Benefit
Summary
me---... __ ......- ""Jll/I
BOYNTON BEACH CRA
· Transports residents to work (33%)
· Encourages senior's Independence (10%)
· Provides mobility for teenagers to access jobs &
educational opportunities (30%)
· Connects residents wI Trl Rail (regional transit) (10%)
· Connects residents wI shopping & grocery (50%)
· Expands opportunities for individuals dependent on
public transportation
· Supports land use revitalization initiatives
· Alternative to automobile travel
11
I Ii a. B
BOYNTON BEACH CRA
TROLLEY
. .1
Boynton Beach Trolley
Presentation
Molly Stahlman, Molly's Trolleys
August 9th, 2007
12
6
~ .. Wit "
BOYNTON BEACH CRA
TROLLEY
. .
Additional
Slides
13
II[" ... """"'" _
BOYNTON BEACH CRA
TROLLEY
'-" '-'
Marketing
Results of Successful Trollev Marketing Campaign
· Well placed, frequent editorial coverage in local
papers
· "Rider friendly" trolley street signs
· Updated maps with route changes
· Informative Trolley web site
(www.boyntonbeachtrolley.com )
· Special event & advertising signage on Trolleys
attract attention
14
7
TROLLEY
~ ~
Sample Trolley Stop
Sian- Publix Stop
BOYNTON BI!AC:H"CRA
BOVim:)N BEAOlCRA
8OvNroN '&ACH 'CAA
TROLLEY
wr ..
# 11.5A
TROLLEY
..., ...,
# 11.5.
WESTBOUND
to M.U
AM PM
121511
h40
21211
3:10
3:611
EASTBOUND
to WlIterlnlnt
AM PM
12:44
i..
2114
2IH
3:44
9:511
10.40
11125
12110
9;
10:28
11:14
11:58
· w....w...~~ii.!!(~'M~;
15
BC>Y~~N BeACH CRA_
TROLLEY
-- -
Trolley Schedule
R
~~
;~
iJ
H
- WE'Si'lJO\JNn 'ro THF MAf.l. / -
:I .. J'f/
.iJ //.'l~/.l~I.# "/A.;;;-~.<l/~/ /'j;~ / .f
,.'u ... 1,., == ffi ... 7~ "'.' .M .U ,,~ ,.- - ~. .~ ...
i!: .- - - ... '.11 "'iII ... .,1. 1:1.:1 ... ... .M ... ._;t,
u. ... ... ... .- .,.. - - ... ~N .,U ,,-t. ...
;; ~o ..u - .," P'U ... -, on .... .... ~.. ~::: .. .... Ill'" ....
1 ! 100" I.... 10i11 .... .-. .... .... .... .- ,.:&1 .... .... ':n~ I:t:;; 'O.S"
Iv:::; Hoo n:N ~,1: ~~. 11_ 1UI II,t.:l 1'<11 IHI .':.:: ,'",1:, 11," .."....
u. n... 1I ~.., "_ u. ..- .- ..~ .~.
;i:, ot_ '{~ ,.... 1~" 'm .... ..,... 11".3 "... I~-.' 12&:1 'ill UA .-
~ :t .... 1,1" .- .~ 1~- ... ',1,0 '.:Ill .- ".. .,.. ,.... 1-11.
a ~:: * .- ..... .'" ~~ w..., lIU' 'XlI ..,.. .. ':!!.'- 'M
... ... I.U .- lII.~ ... ... ,.. :10,,, '.1.
. .JJoO ,.. ,- ~.I ..'MI .:II,.... ... ....
~ ."1" - ..~. .e,te. ... .e~. ... ....
..,lit .~ .- .," ... .1'11:1 ):11' ,.. .~ 1.:iI. f.."
.., )... ... .OIIa I'~ .ld. ~'.M ".n .~ ... ... ..1:1 ... ..,.
C'-oss-To.'VYn Trolley Schedule
'./
T[OLIJ:V;/
;Y / / .;'/ ~ or'; '/1" .r ,9/ J" '" J.""
/ .i' H .,l' r...' .I ./:'1/'7 .hoT
:O,U 1:)1(> W '.:1" ... ',.I' 'M ... ~.. 1'..:1 .~.. 7,'..
l! .~ .~ .- .,11 ..1. ..111 .- m .w
.- ~. .... ... - 'toll .,1. .,. .- p.",
~ ~~ .... -- .''''1 ... .,.. uo .,.. ... ... .... '11.1 ..~ ,- laoCW
i .- ..,. "M 10:,. .~. '... '1". '0,'" 10411 ."'... .a:.. .... '.oaI .-.
~;n:.~ .- ":.. '"'" I"'i '114 Ih,ll ",." ..... II;.au It:U II... II." '1,'. 111'.
IUP .~ Uti .,:J. "" 1/1',1'1 11111. 1~1.t lit:.. la". 17'1It
,i'~ 1J;.:I1I ".. .... 1">44 '''. 111.'1 ".. ".. '11!11. .- HI> ... ,.. ... t."
I"'. ".,. I"" li" ,.n .~ ... 1,4- ~.. ,-
I" ... - :toll ,. ... ,~ '.". ...1-1 ~." 'w .,,11 '.01. 1I.,lI. '1,1.
I ~ ~~ "-'0 '1.1'. ... .... :lal ,.. .. 1I.U "'. :il1'
,.. ::: ... ... ,- ,.. ... ,- ... ... ... ... .- ...
.e.;a-1jI ..;,. 4.111'. #11 4.:11. M ~. 4.4' d. d.
.- .~ .- ,. S.l<Io .~ ',;14 I.', - - uo I.". ... .U S.:J'
.~ U' u. ...... U' ." 4'1I1I ""'1
__.b.,.",lfe><nb<!itc:u;h1J'olloy.cQln
EASTOCHJNC> TO THE WAT~flf'ROl"n
J'
/ / , ~./, / "'./ /. ,/ ,~.? J" .fr
n.... _It.-)' Is _ ~nr- .. 'r_..-I......~ thn.. C.lI 561.1132.:100' .0 _, )'OU~ _."ht
16
8
BOY~TO-N BEAC;::;" eRA
Comparison of
Typical "Community
Transit Svstems"
TROLLEY
"'-... ~ ~
Neiahborhood Tvplcal Service Bovnton Beach
Service {Per 2003 PBC MPO Service
Transit Study)
Dally Service 10-14 hours 11 Hrs weekdays
Hours 7.5Hrs weekends
Headway 30-90 minutes 45 minutes
Route length 8-12 miles roundtrip 12 miles roundtrip
Ridership/ 0.3-4.0 2.77 (June 2007)
Revenue/Mile
Ridership/ 3-15 13.02 (June 2007)
Revenue/Hour
17
9
10/19/2007
Lisa Bright, Executive Director
CRA of Boynton Beach
915 S. Federal Hwy.
Boynton Beach, Florida 33435
RE: Matching Funding Request for YVPP
Dear Lisa:
Pursuant to the Executive Board meeting held by the YVPP on October 11th, I am
submitting this request for matching funds from the CRA.
We are currently in need of additional funding to provide services and outreach
opportunities to the City of Boynton Beach, primarily the youth who reside within
our target areas determined by Palm Beach County, Criminal Justice Commission
and the City of Boynton Beach. Our request is for the CRA to match the fund
amount given to the City of Boynton Beach by Palm Beach County in the amount
of $300,000.00.
- un intI eques
Organization Program Requested Actual Actual Shortfall
Topic Funding funding Funding
Considered Awarded
Based on
Amended
Budgets
MAD DADS Youth on Youth 239,178.12 82,000.00 42,000.00 40,000.00
Mentoring,
Dance, Teen
Talks
Hooked On Drug 10,000.00 10,000.00 5,000.00 5,000.00
Fishing Not On intervention and
Drugs prevention
MABeO Gang Prevention 300,000.00 50,000.00 30,000.00 20,000.00
Intervention
and offender re-
entry
RM Lee Life Skill and the 200,000.00 68,048.00 43,048.00 25,000.00
Arts
2007 2008 F d" R ts
Organization Program Requested Actual Actual Shortfall
Topic Funding funding Funding
Considered Awarded
based on ,
amended
budgets
Boyscouts Non-competitive 50,000.00 24,000.00 10,000.00 14,000.00
basketball and
soccer league
plus scout
program
Boys and Girls Mentoring 55,000.00 23,579.00 0 31,421.00
Club Program
Kids Korner, Audio/visual 285,315.00 91,024.00 0 91,024.00
Power Through program
Peace
Production
All Thinks Modules - life 228,900.00 43,900.00 0 43,900.00
Possible skills, gang
resistance
C. Lloyd Newton Substance 128,250.00 32,062.50 0 32,062.50
abuse and
mental health
Totals: 1496643.12 424 613.50 130 048.00 302407.50
*Actual awarded funds where based on a matrix criteria of the "Request for Funding
Packet" as well as l)duplication of program with the current programs of parks and
recreation 2)the number of youth to be effected by the program 3)duplication of
programs offered by service providers and 4)programs that would best address reducing
risk factors.
**Budget reduction was based on funding between 25-30% of entire project funding
request.
Programs currently running in parks and recreation department at the city of
Boynton Beach (taken directly from fun fare magazine 09/01/07 - 12/31/07)
Arts Center: ages 13-14
(all classes are at a cost)
Civic Center: ages 13-18
$100-120 non resident
$80-96 resident
Crazy Scientific Investigations
painting and drawing
Yoga Kids
Youth Pottery
Dance Trends
Hip-Hop
Troupe
Jazz
Ballet/Point
Irish Dance
Hester Center: ages 13-16
Gymnastics
Judo
Youth Basketball
Police Athletic League: ages 13-18
Footba II
Cheerleading
PROPSED BUDGET FOR CRA MATCHING FUNDS
Category Description YVPP CRA Total
Service Maddads 42,000.00 40,000.00 82,000.00
providers
Boyscouts of America 10,000.00 10,000.00 20,000.00
Hooked on Fishing Not On Drugs 5,000.00 5,000.00 10,000.00
RM LEE CDC 43,048.00 25,000.00 68,048.00
MABCO 30,000.00 20,000.00 50,000.00
Power Through Peace Productions 91,024.00 91,024.00
(Kids Korner)
Equipment Audio/visual equipment 60,000.00 60,000.00
(see attached sheet for itemization)
Staffing 2 part time staff at 25 hrs a week for 26,250.00 26,250.00
35 weeks, at I 5.00 per hour
Benefits FICA and Unemployment and 2,726.00 2,726.00
workers comp
Refreshments Afterschoo1 snacks for youth 1,000.00 4,000.00 5,000.00
empowerment centers
Scholarship Funds for youth who would like to 1,800.00 3,000.00 4,800.00
Fund participate in Parks and Recreations
programs but cannot afford to do so
Planned Grand Opening ofYEC and 3,000.00 4,000.00 7,000.00
Community Carolyn Sims Center.
Outreach
Event ParentIY outh Day
Outside game Soccer balls, basketballs, volley 4,000.00 4,000.00
equipment ball nets, etc.
Unexpected Equipment repairs, replacement, 5,000.00 5,000.00
Misc. batteries, cd's, video tapes, etc.
Expenses
Totals 135,848.00 300,000.00 435,848.00
The yo.uth o.f the City o.f Bo.ynto.n Beach do. no.t have the access to. programs
unless they can affo.rd to. pay far them. These pro.grams are limited in
o.ccurrence and rarely apply to. any perso.n aver 16 years o.f age. The ather is
issue is transpo.rtatio.n. Our yo.uth typically have no. metho.d o.f transpo.rtatio.n to.
these different Io.catio.ns to. participate in these programs. Having a central
Io.catio.n in which all no.ted pro.grams o.perate aut o.f and having a staff perso.n
with the qualificatio.n to. pro.vide transpo.rtatio.n far these yo.uth, yo.uth are mare
likely to. participate in the pro.grams and stay away fro.m negative situatio.ns.
It is no.ted by best practices that keeping yo.uth busy with what they like to. do.,
which is to. have a safe place to. go. and hang aut with friends in a so.mewhat
structured environment, instead o.f what "we" think they sho.uld be do.ing,
promo.tes peace and better co.mmunity stability. An added bo.nus is that
influential individuals get the o.ppo.rtunity to. interact with the youth to. enco.urage
them to. make better cho.ices far a bright future in their awn lives and in the lives
o.f the co.mmunity in which they live. When yo.u o.rganize yo.ur yo.uth yo.u have a
po.werful po.litical as well as co.mmunity vo.ice that craves change. The
investment in o.ur yo.uth to.day is a priceless investment into. the future o.f
Bo.ynto.n Beach.
The YVPP pro.gram Io.o.ks fo.rward to. wo.rking to.gether with the CRA to. make a
Io.ng lasting impact in the City o.f Bo.ynto.n Beach.
Thank yo.u far yo.ur co.nsideratio.n in this matter.
Respectfully submitted,
Stacey Ro.binso.n
Program Co.o.rdinato.r, VYPP
cc: Executive Bo.ard YVPP
10/19/2007
Lisa Bright, Executive Director
CRA of Boynton Beach
915 S. Federal Hwy.
Boynton Beach, Florida 33435
RE: Matching Funding Request for YVPP
Dear Lisa:
Pursuant to the Executive Board meeting held by the YVPP on October 11th, I am
submitting this request for matching funds from the CRA. We are making this
request based on the prior CRA chairs open comment during at a city
commission meeting in which he pledged to match the OC funds to support
the YVPP.
We are currently in need of additional funding to provide services and outreach
opportunities to the City of Boynton Beach, primarily the youth who reside within
our target areas determined by Palm Beach County, Criminal Justice Commission
and the City of Boynton Beach. Our request is for the CRA to match the fund
amount given to the City of Boynton Beach by Palm Beach County in the amount
of $300,000.00.
The YVPP program looks forward to working together with the CRA to make a
long lasting impact in the City of Boynton Beach.
Thank you for your consideration in this matter.
Respectfully submitted,
Stacey Robinson
Program Coordinator, VYPP
cc: Executive Board YVPP
Page 3 of5
Peter
From: andy@megabytestech.com [mailto:andy@megabytestech.com]
Sent: Friday, August 31, 2007 8:37 PM
To: Wallace, Peter
Cc: Aiken, Carlos
Subject: RE: spreadsheet
Peter,
The odd factor regarding the CRA's Free WiFi corridor is that it differs from Megabytes' normal operations in that we do
not own the equipment. As it stands right now, the city/CRA proposal from us for $70,338 in order to repair the existing
network and make it work as was proposed by the city amendment and the previous owners, Progress Telecom (phase
1). The CRA also needs to be prepared to pay an additional $400 per month for the management server, as well as
$1250 per month for maintenance and support (approximately $105.00 per AP).
Added onto the regular $3100 per month for bandwidth, the total monthly cost for maintaining the free WiFi corridor
would be $4750. Under the current agreement, we are only required to provide internet bandwidth to the 12 locations,
and in order to do this the above proposal was given. The existing network was poorly engineered and incorrectly
installed. The above proposal rectifies this problem.
In order to make the CRA Free WiFi Corridor a true Free WiFi Area, another 18 AP/Repeaters (phase 2) need to be
installed at a cost of $2250/pc.. oototal $40,500. In addition to this cost, there would be 18 leases for the components on
Florida Power poles estimated at $100 per year, totaling $1800 per year to Florida Power.
This would bring the specs of the Free WiFi corridor up to a correctly designed network allowing laptops and other
devices to connect to the network with 500' to 1000' from the hot-zone.
Option #2 of the WiFi Project status still can be an option. Megabytes is willing to modify the existing contract (which
allows Megabytes to use the network for free) to state that Megabytes will pay the CRA 10% of any revenue generated
from the existing CRA free WiFi corridor infrastructure. The City/CRA is still responsible for the repairs and maintenance
to the CRA free WiFi-network. If our sales do well, a substantial amount of revenue can be realized by the CRA.
Option #3: Joint Venture. This offer is as stated here. In order for the joint venture to move forward, the City needs to
have approximately $1 M budgeted for a WiFi network under a 50/50 joint venture, immediately. The city's cost for the
building out the network will probably be a less than that, but it is a number that needs to be prepared for due to
unforeseen expenses that may arise. Megabytes is currently in the process of acquiring our own tower leases for build
out of a city-wide network and proceeding as usual with our core business. Once we are well into the build out of the
network, there are no advantages to Megabytes working a joint venture agreement with the city as we will have already
funded the project ourselves.
When our ideas and proposals were introduced some 4-5 months ago, we made it clear that we are in this business to
generate revenue and be profitable, and that a partnership would be a great way for the city to recover some, if not all of
the $12M revenue it projects to lose due to changes in tax structures. As a business we must always move forward to
generate revenue to cover our overhead. I am sure that you understand this point.
Regards,
CLubt.ew. StM"
Director of Sales/Marketing
Megabytes Tech, LLC
(888) 545-1211 Toll Free
(321) 256-1505 ext 1094
(727) 692-5235 Cellular
www.megabytestech.com
www.StarFon.org
09/07/2007
Page 1 of2
Bright, Lisa
From: jreguez@aol.com
1t: Wednesday, October 24, 2007 3:26 PM
To: Bright, Lisa
Subject: Fwd: Media Covergage
Lisa, as you can see from this article I would like to put this on the next CRA agenda (Dumpster Art). Barbara will
provide me with the proposals and I will pass it on..thanks..
Regards,
Jose
-----Original Message-----
From: Rodriguez, Jose <RodriguezJ@ci.boynton-beach.f1.us>
To: jreguez@ao1.com
Sent: Wed, 24 Oct 2007 12:43 pm
Subject: FW: Media Covergage
Attached Message
From: Adelsperger, Margee <AdelspergerM@cLboynton-beach.fl.us>
To: McCray, Mack <McCrayM@cLboynton-beach.f1.us>; McKoy, Carl <McKoyC@cLboynton-beach.f1.us>; Rodriguez, Jose
<RodriguezJ@cLboynton-beach.f1.us>; Taylor, Jerry <TaylorJ@cLboynton-beach.fl.us>; Weiland, Ronald <WeilandR@cLboynton-
beach.fl.us>; Bressner, Kurt <BressnerK@cLboynton-beach.f1.us>; Coles-Dobay, Debby <ColesDobayD@cLboynton-beach.f1.us>;
LeJeune, Carisse <LeJeuneC@cLboynton-beach.f1.us>; Prainito, Janet <PrainitoJ@cLboynton-beach.f1.us>; Segal, Wayne
<SegaIW@ci.boynton-beach.f1.us>
Cc: Majors, Wally <MajorsW@cLboynton-beach.fl.us>; Rivers, Jody <RiversJ@cLboynton-beach.f1.us>; Biscuiti, Kathy <BiscuitiK@cLboynton-
beach.fl.us>; Bright, Lisa <BrightL@cLboynton-beach.fl.us>; Brooks, Vivian <BrooksVi@cLboynton-beach.f1.us>; Buckley, Ashley
<BuckleyA@cLboynton-beach.f1.us>; Harris, Susan <HarrisSu@cLboynton-beach.fl.us>; Simon, Michael <SimonM@cLboynton-
beach.f1.us>; Wiser, Alina <WiserA@cLboynton-beach.f1.us>; Zitcer, Phyllis <ZitcerP@cLboynton-beach.f1.us>; enid silberstein
I <enid@boyntonbeach.org>; kathy@ambitmarketing.com; Lacey Wootton <Iacey@ambitmarketing.com>; maugustin@cityatty.com;
stan@ambitmarketing.com; Swanson, Lynn <SwansonL@cLboynton-beach.f1.us>
l Subject: Media Covergage
Date: Wed, 24 Oct 200712:43:27 -0400
_..__....._.._.._.._.._.h..._____._.__..__..__..__.~_._.n.___._......__.._._........_.~._.._..__.___.._._._....."~_........_.."._.__..,..._.....__._...'w__..............
Proposal to beautify Boynton trash bins fails
Plan for murals on receptacles splits
By Erika Pesantes I Sun-Sentine1.com
11:25 AM EDT, October 24, 2007
BOYNTON BEACH - The city's Arts Commission on Tuesday dumped the idea of beautifying the city's steel garbage receptacles with murals.The plan was to
transform 20 trash bins the city leases to businesses and residential complexes into public art. But the proposal, initially considered in August, split the board
of artists and art lovers.
Debbie Brookes, an artist and an alternate on the board with no voting power, called objections by fellow board members "ludicrous" and "elitist."
"I'm totally disappointed in your lack of vision and foresight," she said. "This is such a sad state of affairs that you can't even see to paint a Dumpster. Who's to
say where art is and where we can put it?"
Brookes, who left the meeting after the program failed to garner support, said she planned to resign.
Board member Cheryl Arflin brushed off claims characterizing her as "elitist" in her staunch objection. The board was not poised to approve the trash bin
decorating project without having adopted a master plan, she said.
"To me, it feels irresponsible to even entertain the idea," Arflin said.
lard member Halena Wolf, also a painter, countered that the city had successfully launched its Avenue of the Arts project, which displays 10 on-loan
iures along Ocean Avenue, without a master plan in place. She said she was in favor of bringing art to the city "in large and small increments."
The city owns about 1,600 of the garbage receptacles, of which about 100 remain in plain view, exempt from an ordinance requiring the trash bins to be kept
behind masonry enclosures. The leased bins are replaced every three to five years. New trash bins cost the city between $400 and $600, but none were
planned for purchase specifically for this program.
10/29/2007
Page 2 of2
The proposal included options to either engage local youths to paint the trash bins as community service projects or have businesses interested in
commissioning artists sponsor the program, Chairwoman Barbara Ready said. "I thought it was kind of a neat and fun idea," she said.
But the idea of splashing murals on trash bins could still be recycled. Vice Mayor Jose Rodriguez, who did not attend the meeting Tuesday, said he would
propose it during the city's Community Redevelopment Agency meeting Nov. 14. Rodriguez is also a eRA board member.
3aid the project is an inexpensive way to remove "blight" from the downtown area, where most of these trash bins are in plain view.
"I feel that it's an opportunity to add beauty to an area that doesn't have it," he said. "If you don't have beauty, you make it."
Erika Pesantes can be reached at eDesanteslCpsun-sentinef.com or 561-243-6602.
Margee Adelsperger
CRA Marketing and Communications Director
0(561) 737-3256, ext. 204
C (561) 685-8883
www.boyntonbeachcra.com
Email and AIM finally together. You've gotta check out free AOL Mail!
10/29/2007
__ "",,,",,,,,,,,,,,~"""',,,",.,._,*- ",,~_""'.',.,"_>L._. ........."....,..,....,,....'""_.. 'D""_:_~_'"r~"'-"""""""'."'-"='''- ,--..",.~ _ _. =....__._--=" ,-, ,~,_... ,. ......-.... -_. ...... - - ....~._."' .r_"_ ~" ..'~ -,.",-~.",,--,~...~ ,. M.C.~~ .-<"",,~....,., ~- .~-_......,..
From: jreguez@aol.com [mailto:jreguez@aol.com]
Sent: Tuesday, October 30,2007 11:04 AM
To: Bright, Lisa
Subject: "Postcards from Boynton" was the suggested theme
"POSTCARDS FROM BOYNTON" (I think we can come up with a better theme, maybe you have
some ideas) I like "Art In Unfamiliar Places"
GOAL
Beautifying Boynton, One Dumpster At A Time: Decorating of designated dumpster's with
appropriate paint and mural scenes. Approximately 20 dumpster's have been identified within the
eRA/Downtown area.
APPROACH: Paid professional method; sponsor entire artist fee and works with business
owner, neighborhood and artist to select art. Committee final nod on design to maintain quality
control; we have some submitted proposals to paint murals, costs vary from $375-900 including
materials; Initial Budget request $10,000.
BACKGROUND
Boynton Director of Facilities Jeff Livergood has indicated his dept. has funding to purchase up to
20 dumpster's. Currently when a business needs a dumpster replaced, they call Mr. Livergood
and his dept. handles the replacement process. It is suggested that one dumpster at a time be
painted while still in the Facilities warehouse.
<hr size=2 width=" 1 00% II align=center>
Email and AIM finally together. You've gotta check out free AOL Mail!
TO:
THRU:
FROM:
DATE:
RE:
INTRODUCTION
DEPARTMENT OF DEVELOPMENT
Memorandum PZ 07-115
Chairman and Members,
Community Redevelopment Agency Board &
Planning and Development Board
Michael Rumpf
Director of Planning and Zoning
Eric Lee Johnson, AICP
Planner
S;t
v
October 17, 2007
LOR Rewrite - A portion of Group 4
Chapter 4, Articles I and II
A task of rewriting the Land Development Regulations (LDR Rewrite project) is to
update the entire Part III (Land Development Code) of the City's Code of Ordinances. In
April of 2007, staff presented the Boards and Commission with a progress report and
proposed work schedule of the LDR Rewrite project. Staff determined that it would be
best to break down the entire project into eight (8) different groups. At this time, staff is
delivering a portion of the fourth component of the eight-phase project (see attached).
The first two (2) phases, Group 1 and Group 2, dealt with Definitions, the Use Matrix,
and its associated Notes and Restrictions. These initial groups emphasized matters
relating to zoning districts and allowable uses. The third phase, known as Group 3, was
the first grouping that dealt with site development standards. These development
standards involve off-street parking calculations, off-street parking lots and other
vehicular use areas, exterior lighting, and rights-of-way and infrastructure. Group 4,
which is the subject of this report, is comprised of environmental and landscaping
standards that emphasize flora and fauna conservation, preparing a site for development,
and required landscaping. The titles ofthe subject articles are proposed as follows:
Arti cl e I.
Article II.
Environmental Protection Standards
Landscape Design and Buffering Standards
The landscape code, environmental protection standards, and excavation and fill
requirements are currently located within five (5) different chapters of Part III of the
Code of Ordinances. This lack of consolidation between common topics can be
burdensome to the lay person as well to developers and design professionals researching
the City's regulations. Therefore, the attached regulations represent that same
concentrated effort as in previous phases, to consolidate scattered regulations of common
topic matters, identify and correct inconsistencies, and reword in an effort to increase
1
clarity of the City's regulations. Above all, the proposed reorganization of these
provisions will significantly increase the ease of reading and understanding the City's
very important development regulations.
PROJECT OBJECTIVES
The objectives set forth at the onset of staffs management of this effort, and explained
previously in the update report, continue to be furthered. Of the original objectives, those
involving user-friendliness and maintaining a flexible and dynamic approach are most
addressed by this work product. The original objectives are listed below followed by
specific documentation relative to Objectives #1, #2 and #4. Although #5 is not
specifically addressed herein, the basic services and unanticipated demands of the
Division continue to be a priority, and provided or responded to timely.
1. Preserve / Utilize work efforts initiated/accomplished by the consultant including
work products, discoveries, pertinent recommendations, and input collected from
the public, staff and elected officials during workshop sessions;
2. Maximize user-friendliness in the ultimate document with the appropriate and
logical organization, interconnectivity, and writing style;
3. Maintain public involvement in the rewrite process, including input from local
professionals "experts";
4. Use a dynamic approach in the rewrite effort allowing the shifting of resources as
needed to address current issues and Commission direction; and
5. Continue to deliver optimal customer service to the public and applicants during
the project.
Objectives #1 & #2:
LDR format or organization was the target of an original objective which continues to be
furthered by the consolidation of common topic matters. Staff proposes to separate the
entire Part III LDR (currently 23 chapters) and divide them into four (4) distinct chapters.
A four (4) chapter code proposal deviates much from the existing code but is more in
keeping with the Model Land Development Code; tailored perfectly to meet the needs of
the local agenda.
All development standards, such as excavation, fill requirements, and required
landscaping would be placed into this fourth chapter, containing eight (8) articles. Each
article is arranged and ordered based on its rank or its "contribution" to the land
development process within the City. Currently, these same regulations are scattered
throughout Part III within many different chapters and sections. The attached documents
would modify all or portions ofthe following existing code chapters:
Chapter 2. Zoning, Sections 5 through 8.5, and 11;
Chapter 4. Site Plan Review, Section 8;
2
Chapter 6. Required Improvements, Article III;
Chapter 7.5. Environmental Regulation;
Chapter 8. Excavation and Fill Regulations, Articles I through VI; and
Chapter 9 Community Design Plan, Sections 10 and 11.
As previously mentioned, this lack of consolidation is cumbersome for the lay person to
locate as well as challenging to staff to regularly review and incrementally revise as the
needs arise. Although it has been very challenging and time-consuming for staff to locate
all the standards throughout the code and consolidate the common topics into this format,
the benefits with respect to consistency and ease of access justify the effort. User-
friendliness continues to be a primary objective, guiding both the format as well as
emphasis on simplicity and clarity.
Objective #3:
To maintain public involvement consistent with this objective, staff hosted a meeting
with local landscape architects and design professionals, tradesmen, and other interested
persons to discuss the City's existing landscape regulations. This event was held prior to
the onset of the LDR rewrite project, and provided the forum for obtaining input from
experts on a variety of related topics, including but not limited to the following: tree
growth and root systems, ideal design principles, the impact of exotic species on native
vegetation, the structure of codes and allowing for creative designs, berm design, and
proper plant maintenance. The meeting identified current problems and future
opportunities, most of which have been addressed and manifested into the proposed
regulations (see attached).
Objective #4:
In this deliverable, staff continues to acknowledge the priorities and current issues of the
Commission. Hot topics of local concern are seasonal water shortages, how development
impacts limited water resources, costs of expanding infrastructure, and the increasing
challenge of receiving increases in water use permits. Staff addressed this issue by
formulating contemporary standards for water conservation, in part, by limiting the use of
sod, requiring innovative landscape design, promoting the use of drought tolerant species,
and identifying appropriate water sources. In addition, the proposed revisions promote
healthier and hardier trees, particularly within off-street parking areas, by consigning
planting areas in larger and more consolidated planting patterns.
OTHER NOTEWORTHY CHANGES
Preparation of these documents has involved the comprehensive and detailed review of
the land development process, the various standards by which land is regulated, land
development standards, and the appropriate staff member who administers processes by
which they are regulated. Noteworthy are the following additions or revisions involving
land development standards:
· Divided Chapter 7.5 (Environmental Regulations) and relocated existing text
into both of these new articles (Article I and Article II);
3
.
Dissolved Chapter 8 (Excavation and Fill Regulations) and relocated existing
text into new Article I;
Consistent with Group 3, dissolved Chapter 9 Community Design Plan (text
with an emphasis on aesthetics I appearance) and relocated existing text into
various sections throughout new Chapter 4, labeled "Community Design";
Consistent with Group 3, each article now contains its own "Purpose and
Intent" and "Administration" text;
Clarified the various processes for plant removal and relocation by identifying
the required types of permits and when they are applicable (i.e. removing
plant material within the right-of-way versus on private property);
Updated the existing text regarding exemptions to tree preservation standards;
Updated the types excavation, filling, and dredging classifications, and
included "grading" activities within this grouping;
Created specific objectives under the purpose and intent of the new landscape
code (Article II);
Updated those uses (i.e single-family homes) that are exempt from the
landscape code and do not have to submit a landscape plan;
Clarified the different types of required plans that illustrate compliance with
the landscape code (i.e. landscape plan, tree survey, tree management plan,
and irrigation plan);
Created landscape design principles;
Established the "Waterwise" publication from the South Florida Water
Management District (SFWMD) as the source for plant selection in order to
promote water conservation;
Established creative landscaping standards tailored to the different geographic
areas of the City (i.e. citywide standards, "urban" standards, "suburban"
standards);
Enhanced the signature tree requirement to include more eligible species;
Created an equivalent standard applicable when palm trees are used in lieu of
canopy trees: three (3) palm trees equal one (1) canopy tree;
Changed the minimum planting specification of canopy trees from 12 feet to
caliper size (minimum caliper size of four (4) inches). This change was made
to be more consistent with industry guidelines;
Created a minimum tree variety standard based on the number of trees
provided;
Enhanced upland buffer I littoral planting requirements;
Added requirements to guide the appropriate planting of easements that
overlap or abut landscape strips or perimeter buffers;
Require the installation and maintenance of plant material by a certified
arborist to ensure compliance with International Arborist Association (IAA)
planting standards;
Enhanced the text regarding the maximum allowable heights of plant material,
particularly hedges, that are planted within visibility and safe-sight areas;
Clarified required perimeter landscaping by differentiating between landscape
strips (located within front and side corner yards) and perimeter buffers
(located within side and rear yards);
.
.
.
.
.
.
.
.
.
.
.
-... .
~
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-.
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4
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Created "streetscape" provisions, which recognizes that trees installed within
rights-of-way may meet the intent of required landscape strips located on
private property;
Increased the width of landscape strips along arterial and collector rights-of-
way in "suburban" locations, from seven (7) feet to 10 feet;
Increased the width of perimeter landscape buffers in "suburban" locations,
based on abutting uses and densities;
Increased the minimum number of trees required for multi-family and planned
residential developments;
Enhanced landscape requirements for specific uses (outdoor storage, satellite
dishes);
Established a provision for alternate compliance with landscape code via the
submittal of an alternate landscape plan;
Enhanced existing text regarding foundation landscaping, drive-through
facilities, and plazas in the "Community Design" portion;
.
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~.
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SUMMARY/RECOMMENDATION
Staff recommends that the Boards and COmmission approve this draft portion of Group 4.
However, any changes recommended by the Boards and the Commission will be
incorporated into the document or schedule for ultimate consideration at time of
adoption.
EJ
Attachments
S;\Planning\Zoning Code Update\LDR Rewrite\StaffReports\Group 4 (Ch 4, Art 1 and 2).doc
5
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SITE DEVELOPMENT STANDARDS
!!:. A. All real property upon which specimen
trees are located which trees have been designated as
such under the provisions of this article.
b. B. All vacant and undeveloped property.
c. (;; All property in all zoning classifications
that is intended to be redeveloped.
d. g. The yard areas of all developed property
except that property which is developed with single-
family or two-family dwelling units, provided the
trees designated as specimen trees are not involved.
"Developed" as used in this section shall mean those
parcels of land within approved developments
subdi'.'isions which contain roads and utilities.
4. General Rules. A. Natural environment:
All proposed developments shall be designed to preserve,
perpetuate~ and improve the existing natural character of the
site. Existing native trees and other landscape features shall,
to the maximum extent possible, be preserved in their
natural state; and additional landscape features shall be
provided to enhance architectural features, to relate
structural design to the site, and to conceal unattractive
uses. In all instances the city's landscaping and all other
applicable regulations shall be fully complied with as
minimum standards.
SectiOl'l. 25. Public lands. No tree shall be removed from
any city lands, public park or any areas of the public right-
of-way except in accordance with the provisions of this
article. Section 26. Reserved. Section 26.1. Reserved.
B. Permit Reauired. SectioR 5. Permit required. "^~..
Tree permits. No person or organization, organization,
sooiety, assoeiation or oorporation, or allY agent or representati','6
thereof, directly or indirectly, shall cut down, destroy, remove or
move, or effectively destroy through damaging, any tree as defined
by this article, situated on a property described above without first
obtaining a tree permit. Likewise. no person or organization ~
Land cleariFlg, removing or filling permits. No person,
org8:Fl:ization, soeiety, association or eorporatioFl, or any agent or
representative thereof, directly or indirectly, shall engage in land-
clearing, land-removing, or land-filling activities in the City e:f
Boynton Beaoh, or use, operate, propel or maintain in use any
October I 7. 2007
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safety, nnd requires immediate remo'/ul without delay,
verbal authorization may be given by the de'lelopment
department and the trees removed without obtaining a
vmtten permit as herein required.
2. Emer2encies. Section 16. Exceptions due to
emergencies. During the period of an emergency such as a
hurricane, tropical storm, flood or any other Act of God, the
requirements ofthis article may be waived by the Director
of Development development department.
3. Nurseries and Tree Farms. Section 1 7.
Exemptions to nurseries, tree farms. All licensed plant or
tree nurseries or tree farms shall be exempt from the terms
and provisions of this article only in relation to those trees
planted and growing on the premises of said licensee, which
are so planted and growing for the sale or intended sale to
the general public in the ordinary course of said licensee's
business.
SeotioFl 18. EXeHl.:ptions for betterment plans. "^...pplieants
for permits shall be entitled to demonstrate by means of a
proper landscape plan that an improvement or betterment of
the environment can be aocomplished over the existiFlg site
conditions, if sueR landseape plan is carried out to its fullest.
If sueR a detailed laB:dscape plaB: is so offered aB:d is
acoepted by the city, the ap:plican-t shall guai'aB:tee by
adequate bond or other city appro'led surety the faithful
adherence and completion of sueR landscape plan. The
surety shall:
A. Run to the City Commission.
B. Be ill. a form satisfactory and acceptable to the city
manager.
C. S)3eeifythe time for completion ofthe requirements as
determined by the city manager.
4. Public Utility A2encies. Section 18.1.
EXOIR)3tions for public utilities. "^...ll )3ublic utilities may
remove without permit, trees v/hieR endanger public safety
and welfare, or ','lhioh interfere with utility serviees v.woo
are loeated 'l/ithiR utility eaSefRents and public rights of
way&:- Public utilitv agencies are authorized to remove
existing trees that interfere with infrastructure located within
easements or rights-of-way. or which otherwise endanger
October 1 7, 2007
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SITE DEVELOPMENT STANDARDS
3. Inspections. I).;. During the land clearing and
construction stage of development, the Director or
Development or designee director of the de'v'elopment
department or his assigned officer, shall periodically inspect
the site to ensure ffis:ere compliance with the provisions of
this article.
~ Tree location and replacement activity permitted or
required under this section ~ shall be done in
accordance with standard forestry practices and procedures
outlined in "The Urban Forestry Manual (L)-Trees and
Construction". United States Department of Agriculture
Forest Service, 2005 edition or latest supplement thereof
and on file with the City Clerk. (reference "Tree Protection
Manual for Builders and De'v'elopers," iss'l:1ed by the State of
Florida, Division of Forestry, on file with the city clerk), and
all All such plantings shall be reasonably maintained and
attended to promote successful establishment thereof.
4. Removal. Section 19. Removal of certain
trees; conditions; restoration of area; penalty for violation.
A. RefRo'/al. The following trees may be removed
subject to the conditions hereinafter set forth: Brazilian
Pepper / Florida Hollv (Shinus herebenthin folus).
Melaleuca (Melaleuca leucadendron). Australian Pie
(Casuarina equisetifolia). Earleaf Acacia (Acacia
auriculiformis)~ and any other plant indicated in Palm Beach
County's list of prohibited species ("Prohibited Invasive
Non-Native Vegetation". 1. Schinus herebenthin folus
(Brazilian Pepper/Florida Holly Tree); 2. Melal6llca
leucadendron (Melaleuca); 3. Casuarina Spec V~ustralian
Pine); 1. "\cacia auriculif{)rmis (Earleaf }.cacia); and 5.
Palm Beach County's "prohibited pl8:Fl:t species" list and
"invasive non native plant" listings.
a. Conditions for removal: -h If the
parcel of property is under two (2) acres in size, no
permit or review by the city is required to remove
the exotic tree species listed above in subsection
{At. A courtesy inspection and identification of
exotic species may be performed by staff, at no cost
to the property owner, upon request of the property
owner.
October 17. 2007
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SITE DEVELOPMENT STANDARDS
disease shall be oonsidered such an emergency type of tree
infection or disease. On an emergency basis, diseased trees
or those in a condition that could potentially contaminate
other trees shall be removed and destroyed without undue
delay. The lethal yellowing of coconut palm trees is an
example of such an emergency type of tree infection or
disease. The Director of Planning and Zoning or designee
shall determine those trees that are diseased or pose a threat
to other trees.
7. Preservation Efforts. Section 22. Natural growth
to be preserved.
!.:. Undeveloped property. Every effort
shall be made to retain areas of put forth on all
undeveloped property to retain particular area of
natural vegetative cover that is determined by the
Director of Planning and Zoning or designee e#y
inspeetor to be a fragile ecosystem, unique, valuable,
or nearly extinct in our area, unless it would unduly
restrict the use of surrounding property or create a
condition of undue hardship on the said-owner.
b. Beach dunes. Section 23. Natural
'.'egetati'.'e cover on beach dunes. The natural
vegetative cover on beach dunes shall be preserved
in an undisturbed state of growth as a fragile
ecosystem. Such beach dune vegetation, grass, sea
grape~ and tree development shall be altered,
removed~ or changed eF1ly in accordance Federal,
State. County. and City with the requirements ef#H.s
artiele~ except as to nature trails, walks~ or pathways
which may cross over same.
S Mangrove areas. Section 23.1.
Preservation of mangrove areas. Well-documented
scientific research has established that mangrove
areas are the ecological base of the biological food
chain for many important species, including some
species offish that wfti.eh are important for sport and
commercial fishing. Mangrove trees. which are of
considerable aesthetic value. also serve as protection
against storm surge as well as provide a habitat /
shelter for birds and other wildlife. Mangrove trees
also provide a habitat and sRelter for birds and other
organisms and are possessed of oonsiderable
October 17. 2007
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SITE DEVELOPMENT STANDARDS
proposed alterations of environmentally sensitive lands
occur shall be reviewed by staff during the Site plan (see
Chapter 2. Article II. Section 5.F.8) and / or Clearing and
Grubbing permit (Chapter 2. Article IV, Section I.A.)
review process for evaluation the technical revie'...."
committee (TRC) for evaluation.
4. Standards. Sec. 6. Preservation of Ratural
resource sites. The following standards shall promote the
preservation of natural resource sites:
A. Prior to the development of ilflY land which has been
designated as either an "i\.", "B" or "C" rated site in the
conservation element of the city's comprehensi'/e plan, the
proposed de'/eloper shall submit a detailed flora and fauna
survey to the city. Re'liew shall be as provided in Sections
3,1 and 5 abovc.
a. ~ If the property proposed for development
is greater than teH-fl Ot acres in size. or is a portion
of a larger tract containing 10 or more acres of
environmentally sensitive lands and has been
designated as an "A" rated site, the developer shall
be required to preserve a minimum of twenty-five
f25%t peroent of all native plant communities on the
site in one (1) unified preserve. Habitat shall be
preserved with intact canopy, under story and
ground cover.
b. (;; If the property proposed for development
is greater than tefi-{-lOj acres in size and has been
designated as a "B" or "C" rated site, the developer
shall be required to preserve a minimum oftv/enty
4:We-f25%j of all native plant communities on the
site. The preserve areas may be separated into micro
preserves. Habitat shall be preserved with intact
canopy, under story and ground cover.
S Natural resource sites identified in Table 2 of
the Conservation Element of the Comprehensive
Plan and that exceeds 10 acres in size shall be
subiect to the 25% preserve area set aside
notwithstanding subdivision into smaller parts.
s g. The specific location of the
preservation area shall be determined during the
October 17, 2007
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October 17.2007
SITE DEVELOPMENT STANDARDS
building or structure on the site so involved. Section 28 30.
Reserved.
Section 2. Excavation and Fill Re2ulations CHAPTER 8
EXC^~VL^~TION L\ND FILL REGUL\TIONS
f\.rticle I. In General
Article II. Classifications
Article ill. Permitting
l..rtiole IV. Construction
"^..rticle V. Nuisance Abatement
f..rtiole VI. Restoration Surety
Section 1. Short title. This section chapter may be referred to as the
"Boynton Beach Excavation and Fill Regulations."
A. General
1. Purpose and Intent. Section 2. Purpose and
~ The purpose of this section chapter is to provide a
set of regulations which govern the excavating, dredging,
filling~ and / or grading ckedging of materials on privately
owned land within the City of Boynton Beach. It is intended
that these regulations provide a minimum set of standards to
be followed when excavating, dredging. filling~ and/or
grading dredging of materials is proposed within the city in
order to protect the health, safety~ and welfare of current and
future residents. The issuance of a permit by the city
pursuant to this chapter shall not relieve any party from
obtaining the necessary excavation, dredge and fill permits
from other state, federal or local governmental agencies
which have jurisdiction over the proposed fill, dredge or
excavation, and it shall not permit the destruction of ocean
front dunes which is strictly prohibited. See also Part 1Il
(Land Development Regulations). Chapter 4. Article L
Section 1.C. LDR Chapter 7.5, "^.uticle I, Section 5B; Part II
{CodeofOrdinances1..Chapter 10, Sections 10-23; 1O-26(d)
and 10-30; and Part III (Land Development Regulations).
Chapter 3. Article IV. Section 1.H LDR Chapter 2, Section
1, paragraph N9. It is intended that requirements contained
herein Chapter 8 apply to all excavating, dredging. filling,
and grading dredging activities whether they are performed
as part of the improvements required in the platting process;
when associated with simultaneous building construction; or
when performed as a separate operation. (Ord. No. 96 58, ~
1, 1 21 97)
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fE
SITE DEVELOPMENT STANDARDS
2. Cate20rv 2. C. Category 3 Activity involving
the excavation and filling of materials more than two (2)
feet below existing grade or excavation below the water
table with no materials moved beyond the project property
lines.
3. Cate20rv 3. D. Category 1 Activity involving
the excavation of materials more than two (2) feet below
existing grade or excavation beyond the water table with
materials being moved beyond the project property lines.
E. Category 5 .^~cti'.'ity invol'ling less than one hundred
cubic yards of dredged material with no materials mo'.'od
bO;fOnd the project property lines.
F. Category 6 l\ctivity involving either one hundred
cubic yards of dredged material or movement of any
quantity or dredged material beyond project property lines.
(Ord. No. 96 58, ~ 3, 1 21 97)
C. Permits Reauired. An excavation permit shall be secured
through the City Engineer for the movement of materials classified
in this section. in accordance with Chapter 2. Article Ill. Section 5.
2. Reviews. a. Commission reyiev.'. (1) \Vhen requirod.
The applicant must secure approval of the City Commission for all
work which includes the moving of more than 1,000 cubic yards of
materials beyond the project property lines. Exception: work
associated with plat approval does not require second Commission
approval; however, a permit shall still be secured through the City
Engineer city oogiR6er for the movement of stated materials.
D. Exemptions. D. Exemptions. Single family A single-
family or aatl duplex residential 10tfHH'6 is hereby exempt from
securing a separate permit pursuant to this section Article. (QRh
No. 96 58, ~ 1, 1 21 97; Ord. No. 02 033, H 3, 1, 8 20 02; Ord.
No. 03 018, ~~ 1 3,6 3 03)
E. Standards. .^..RTICLE IV. CONSTRUCTION The
following standards shall apply to all applications for "Excavation
and Fill Permits":
1. Water Bodies. A-, Creation of water bodies.
In instances involving the creation of water bodies as a
result of excavating materials, work shall comply with the
October 17. 2007
14
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SITE DEVELOPMENT STANDARDS
4. Miti2ation. E. Mitigation. If building
construction on the site is to be delayed more than ~ 60
days after the site is cleared or partially cleared, all disturbed
portions ofthe site shall be seeded and mulched as described
in Chapter 4. Article I. Section I.E.S Chapter 7.S, .^Jticle 1,
Section 19.C. The intention ofthis paragraph is to provide
adequate ground cover to all portions of a disturbed site
until permanent ground cover is installed.
"^~TICLE V. NUIS"\NCE AR'\TEMENT The applicant
shall control blowing sand, dust and other airborne
particulate matter during clearing, grubbing, excavation and
filling and until such time as permanent ground cover is
installed. All Melaleuca, Brazilian Pepper and Australian
Pine which occurs on the site shall be removed.
5. Archeolo2ical Artifacts. F. Discovery of
archeological artifacts. Construction must immediately
cease upon discovery of archeological artifacts, and certified
notification must be forwarded within 24 hours to the
Division of Archives, History and Records Management,
Florida Department of State. Artifacts must be protected by
the developer to the satisfaction of the division prior to
recommencement of construction in the immediate area of
the discovery. (Ord. No. 96 S8, ~ S, 1 21 97; Ord. No. 02
033, ~ 1,8 20 02; Ord. No. 03 018, ~S 1 3,63 03)
Seotion 1. Clearing, grading, filling. Grade, excavate
and/or fill to comply with this chapter, taking into
oonsideration the existing and future grade of adjacefl.t
properties and rights of v..ay. Prior to commenoement of
any oonstruction acti'lity on the site, a reelarnation plan in
compliance Chapter 8, Article III, Seotion A, paragraph 1 a,
shall be approyed by the city engineer. Clear all rights of
"yay and make all grades for strects, alleys, lots, water tracts
and other areas compatible for draiHage as prescribed in the
drainage design. Type of fill withiR dedicated rights of 'Nay
and other dedicated lnnd shall be satisfactory to the city
engineer, based on soil tests provided and paid for by the
dt.weloper, '.vho shall certify as to the type of material and
method of plaeem.ent. In the interest of the preservation of
existing trees and other natural beauty, the city engineer,
follo..../ing eonsuItatioR 'llith the city forester, may vary the
requH-eHlents of this section where aesthetic and
en'.'ironmental conditions v..m be enhaneed but ,:..ill not
affect proper drainage of the area.
October 17, 2007
16
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SITE DEVELOPMENT STANDARDS
6. Land Value. To maintain and increase the value of
land bv requiring: landscaping: that where installed and
maintained properly. becomes a capital asset.
7. Human Value. To provide physical and
psychological benefits to persons and to reduce noise and
glare by softening: the harsher visual aspect of development.
Section 2. Deolaration of purpose and intent. It is the purpose
and intent of this artiele to impro'.'e the appearanoe of oertain
setbaok and yard areas inell:1ding off street '!ehioular parking and
opeR lot sales and serviee areas in Boynton Beach; to proteot and
preserve the appearanoe, eharaeter and value of the surrounding
neighborhoods and to preserve energy and thereby promote the
general 'welfare by providing for installation and maintenanoe of
landsoaping for soreeFling and elimination of visual pollution, and
where possible that the landsoaping to be provided as a result of this
article be oonstructed in a manner ':/hich v/ill reduoe the demand f-or
energy 01:lITeFltly and in the future, siRoe the City Commission finds
that the peculiar oharacteristics and qualities of BoyntoR Beach
justify regulations to perpetuate the appeal of its natural '/isual
pollmioR frec envirolTHlent. COrd. No. 00 51, ~ 2, 10 1 00)
Section 3. Constrnction oflanguage and definitions.
}~. Rulcs for oonstruction of language. The follo'vYing rules of
constniction shall apply to the t~(t of this articlc.
1. The particular shall eoRtrol the general.
2. In casc of any diffcrcftces of meaning or implication
between the text of this oode and any oaption, illustration,
summary table or illustrative table, the text shall control.
3. The '-'lord "shall" is always mandatory and not
disoretionary. The 'Nord' "may" is permissi'.'c.
1. \1-/ords used in the present tense shall iRclude the
futurc; and words used in the siFlgular number shall include
the plural, and the plural thc singular, unless the context
clearly indioates the contrary.
5. l.. "buildiFlg" or "structure" includes any part thereof.
6. The phrase "used for" includes "arranged for,"
"designed f-or," "maintained for" or "occupied for."
October 17, 2007
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SITE DEVELOPMENT STANDARDS
construction. maiar modifications to existing sites. and newly
created landscaped areas where compliance with regulations does
not decrease conformance with parking regulations. Section 8.
"^..pplieability of landscape ordinanee and other regulations. /\.
This article shall apply concurrently and in direct relation to the
requirements and regulations ofthe zoning eode of Boynton Beach.
These regulations apply to ne'N construction, major modifications
to existiFlg sites, and newly landscaped areas where complianee '.'Iith
regulations do eo not decrease oonformance '.'lith parking regulations.
These regulations shall apply to all zoning districts exoept planned
zoning districts, and as noted herein exeept for detached single
family homes or duplexes.
B. Landscaping '.vithin PUD, IPUD. PCD and PIn Zoning
Districts. Planned zoning districts are intended to allovl for
fleKibility in required landsoaping but shall meet the intent of these
regulations regarding perimcter, entrancc, signage and building
landscaping; lake plantiRgs; planting specifications and methods;
and signaturc trees. COrd. No. 00 51, S 2, 10 -1 00)
D. Exemptions. The following are exempt from the standards
and requirements of this article:
1: A single-familv or duolex dwelling unit on an
individuallvplatted lot within a single-family or two-family
residential district. However. all improvements are subiect
to the standards of Section 3.A.12.. pertaining to heights of
hedges;
2. Off-street parking and circulation areas located
within an enclosed parking structure; and
3. Public improvements. such as schools. parks. streets,
and medians. having separate design requirements regulated
by other agencies. However. these improvements should be
designed to meet the intentofthese standards without strict
adherence thereto.
E. Conflict. Whenever the regulations and requirements of this
code are at variance with the requirements of any other lawfully
enacted and adopted rules. regulations. ordinances. or laws. the most
restrictive shall apply. unless otherwise stated herein.
F. Relief from Standards. Unless described otherwise in
this article. any deviation from these landscape standards shall
require a variance, which is subiect to review and approval by the
October 17. 2007
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October 17. 2007
SITE DEVELOPMENT STANDARDS
provisions of this article nnd the Boynton Beach Building
Code, except fDr minor modifications a landscape plan shall
be submitted to and appro'led by the planning and
development board. The landscape plan shall be dra';;n to
scale, inoludiRg dimensions and distances, and delineate the
tmisting and proposed parking spaces or other '/ehicular use
areas, access, aisles, drive ways, sprinklers or '.vater outlet
locations, and the location, size and deseription of all' othor
landscape materials, the location and size of building if any
to be served, and shall designate by name and loeating the
plant material to be installed or, if existing, to be used in
accordance with the requirements hereof. There shall be an
application fee as adopted by resoh:ltion of the City
Commission for landscape plan appro'.'al. No landscape
permit, building permit or certificate of occupancy shall be
issued for such building or paying unless such landscape
plot plan complies '.'lith the provisions herein. No
landscaping shall be installed without a landscape permit.
fJI inspections to determine oompliance ".yith the appro';ed
site plan shall be conducted by the development department.
COrd. No. 00 51, ~ 2,]0100)
Section 2. Landscape Desi2n Principles. The following design
principles shall be applied in coniunction with the design and buffering
standards of this article:
A. Natural Landscapes. Landscape designs should preserve
and enhance existing natural landscapes. specimen trees. and native
vegetation. Where previous landscaping has dramatically altered
natural landscapes. new designs should re-establish original
landscape patterns and plantings.
B. Composition. The Quality of a landscape design is
dependent not only on the quantity and selection of plant materials
but also on how that material is arranged. Landscape materials
should be arranged in a manner as to provide textured appearance
and contrasting color through the use of a variety of plant materials.
The three-dimensional form of the landscaping should be
considered. so that the final design presents a coherent whole.
C. Bufferin2 and Screenin2. The use of natural landscape
materials (trees. shrubs. hedges) is preferred over the sole use of
human-made materials. such as buffer walls and fences. for
buffering differing land uses. for providing a transition between
abutting properties. and for screening the view of any parking.
storage. or service areas visible from a public street or pedestrian
area.
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October 17, 2007
SITE DEVELOPMENT STANDARDS
I. Quality Pedestrian Environment. Landscape designs
should give special attention to ensure a safe and attractive
pedestrian environment. In high activity areas. such as commercial
and workplace settings. benches. kiosks. artwork. and other
streetscape elements should be incorporated into landscape designs.
Pedestrian access to sidewalks or buildings should be considered in
all landscape designs. with special consideration of pedestrian
sightlines. especially at crosswalks.
Section 3.
Standards.
It is the obiective ofthis section to provide landscaping standards tailored to
distinct geographic areas ofthe City to ensure that the type. quantity. and
size of required material is commensurate with the type. intensity. scale. and
location of new development and particularly consistent with vehicular
movement. streetscape design. pedestrian habits and routes. and design
relationship between proiects. The intent of these standards is to promote a
landscape design pattern that is functional. practicaL equitable, and creative.
Seetion 1. Landsoaping requirements fnr certain ymd areas and off street
parking and other '1eflicular use areas. "^..ll areas used fDr a display or
parking of any and all types of '/eh.ieles, boats or oonstruction equipment,
whether such '..emctes, boats or eqaipment are self propelled or not, and all
lood upOR which vehioles traverse the property as a function of the primary
use, hereinafter referred to nn "other vehicular uses," including but not
limited to aeti,..ities of a drive in natuf"e such as filling stations, groeery and
dairy stores, banks, restalHants, new and used car lots, m1:lltifamily and
ol1:lster Rousing, afld th.e like, shall conform to the minimum landseaping
requirements provided herein, except areas used for parking or other
'Iehioolar uses under, on, or ','lith-in buildings, and parking areas serving
single faFRily dwellings smce such resiaefttial areas are normally voluntarily
landseaped. (Ord. No. 00 51, ~ 2, 10 1 00)
A. City-Wide Standards. The following standards shall
apply to all properties in the City. except for those exempted in
Section 1.D of this article:
1. Native and Drou2ht Tolerant Species. Plant
materials to be used are limited to those classified as "dry"
and "moist" in the publication "Waterwise South Florida
Landscapes". published by the South Florida Water
Management District (SFWMD). To the maximum extent
possible, plant selection should emphasize native plants. J2:.
Native speoies. Upon meeting the requirements of other
sections of the landscape code, fifty (50) percent of site
landscape materials ml:lst be nativo species.
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SITE DEVELOPMENT STANDARDS
'"
October 17. 2007
- 10 -
C~caJ woorJ until mm 6'
ill Signature Tree. A signature
tree shall be installed at both sides of a
development's entrance (ingress). The
caliper of a development's signature tree
shall be a minimum of one (1) inch at the
time of installation. Signature trees. if sized
with a caliper of less than four (4) inches at
the time of installation. cannot count toward
meeting the minimum number of trees
required on-site. Signature trees include the
following species:
(i) Purple Glory Tree
(Tibouchina J!ranulosa);
(ii) Yellow Elder (Tecoma
stans);
(iii) Bougainvillea
(BouJ!ainvillea );
(iv) Glaucous Cassia; (Cassia
surattensis); and
(v) Orange or White Geiger
(Cordia sebestena or boissieri).
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SITE DEVELOPMENT STANDARDS
include Yellovl Elder, Tibouohina Granulosa, and
Bougainvillea. Trees (see list belo'.v) with roots
known to cause damage to public roadways or other
public works, such as Ficus species, shall Rot be
planted. The following exotic (nonnative) tree
species shall not be planted as part of any proposed
landsoape plan. Deemed as "invader species" in
South Florida and the reasons to prohibit them
inolude: Shallow roots which malcc them
susceptible to wind damage (hurrioanes); that they
gro'.v in dense stands orowding out native
vegetation; they create monooulture (single tree
speoies) that exolude most vlildlife; they have poor
quality vlood of no oommeroial '.'alue; can cause
serious health problems to allergic individuals, and
they are prolific propagators that encroach into
native '/sgetative areas. Those trees declared to be
exotic and nonnative are:
All of the Casuarina Species;
Brazilian Pepper (Florida Holly);
Schenius leroointhifolius Melalcuoa (Punk Tree);
Melaleuca quinquenervia.
b. Shrubs and Hed2es. 4. Shrubs and
hedges. Shrubs and hedges shall be planted a
minimum of t':/enty f-our (241 inches in height,
nventy four (241 inches in spread nnd planted with
tip-to-tip spacing measured immediately after
planting to form a continuous opaque landscape
barrier within one (1) year adequately oover the
planted areas on the site. The minimum hedge
height may be reduced to 18 inches if planted in
conlunction with a berm where the minimum
combined height is 36 inches.
6. Ground cover. Ground eovers, either
vegetative or nonliving, used in whole or part shall
present a finished appearanoe cmd reasonably
complete oO'lerage vlithin three (3) months after
plcmting. Hov/over, when slow maturing ground
covers are used, they shall be mulehed.
October 17, 2007
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alternative sources of water shall be used for irrigating
landscaping materials such as well water. and/or reclaimed
water where available and to be used in compliance with
City and County regulations. Where ground water is not
available of the quality necessary for irrigation purposes.
and other preferable sources are not available. potable may
be used in accordance with the following requirements:
!!:. Approval is obtained from the Department of
Utilities;
b. The site irrigation system must be designed
to only use a restricted number of gallons per month
(water bill);
S The site irrigation system must be designed
to automaticallv remove all established trees off
watering at the end of year one;
d. The site irrigation system must be designed
for simple removal of all established trees on
separate zones from watering at the end of the first
year;
e. All trees, shrubs. and plants (no sod) used in
the site landscape design must be identified as
having low watering needs in the South Florida
Water Management District's "Waterwise"
publication; and
f: Landscape and irrigation improvements must
be inspected annually for compliance with these
requirements.
6. Irri2ation. All landscaped areas shall be
provided with an automatic water supply system as
approved through an irrigation permit (see Chapter 2,
Article IV, Section 3). Irrigation systems shall be designed
as follows:
!!:. To promote water conservation. landscape
(bedding) areas shall be designed on separate zones
by plant drought tolerances. All trees shall contain
drip bubblers and be on a separate zone;
October 17, 2007
- 14 -
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SITE DEVELOPMENT STANDARDS
c. Inspection. The City shall inspect all
clean fill. irrigation systems. and landscape
improvements prior to installation. No temporary
certificate of occupancy will be issued until the clean
fil1. irrigation. and landscaping improvements meet
the requirements provided herein or the applicant
submits surety for 110% of the value of the
incomplete clean fill I landscape / irrigation
improvements. Surety will be released upon
completion and inspection of incomplete
improvements.
i\n inspector from the city de'/elopment department shall
iFlspect all landscaping and no certificates of occupancy and
use or similar authorization will be issued unless the
landscaping meets the requirements provided herein. All
landseaped areas shall be provided ':lith an automatic
irrigation '.vater supply system. EKoeption: Irrigation is not
required for areas fully Keriscaped and appro'.'ed by the City
urban f-orester. Reuse water may be used ""'/here available
and permitted by the Palm Beach County Health
Department.
(d) Upon iRspection by the City Forester, any trees found to
be in declining condition shall be replaced ',T/ithin thirty (30)
Eiays.
8. Mulch (Non-livin2 Plantin2s). Planting areas
shall be mulched to a minimum depth ofthree (3) inches at
the time of inspection and maintained at this depth
thereafter. No CyPress mulch shall be used. All mulch
material shall be free of seeds and weeds to prevent tree
sprouting and regrowth. 8. Mulch other than Cypress shall
be used and maiFl:tained for landscaping purposes.
9. Upland Buffer I Littoral Plantin2s R. Upland
buffer/littoral plantings. Lake and retention areas in excess
of one-half (Y2) acre shall be areas (rctention ponds) in
6Kcess of one acre in area shall be planted to create a habitat
that provides the optimal environment for upland and / or
aquatic and other species. Lakes. ponds. and rentention
areas provided for new construction or major modifications
of existing projects shall be planted as follows:
.!!: -h To occupy a minimum of SO% of lake
perimeter with littoral plantings;
October 17. 2007
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SITE DEVELOPMENT STANDARDS
Right Tree in the Right Place". as published by the Florida
Power & Light Company.
a. All trees planted in or in close proximity to
an easement shall be installed consistent with the
Engineering Design Handbook and Construction
Standards for Landscaping. Irrigation. and Lighting.
b. Landscape strips and buffers shall be
required to extend a minimum of five (S) feet
beyond the easement for planting the largest canopy
tree possible as allowed by FPL and City standards.
If a buffer wall with a continuous footer is used. a
minimum of ten (10) feet outside ofthe easement for
planting is required.
c. The abutting easement shall be entirely
planted with shrubs and trees according to a design
similar to the adioining or overlapping landscape
strip or buffer.
d. Roots and branches of trees shall not impact
existing underground or overhead utilities and
infrastructure. Trees planted in close proximity to
easements shall be the largest possible and selected
to avoid aggressive root systems. Root barriers shall
be required to protect nearby underground
infrastructure and parking lots and curbing.
!:.: Trees shall be maintained so that the mature
tree canopy is a minimum of ten (10) feet from
overhead lines.
S. Landscaping within eaSeHlents. Consistent with
Chapter 1. Artiele I. Seotion 1.C.1 Chapter 7.S, 1\rticle I,
Section 18.1, tree species placed '.vithin utility easements
shall be 00Bsistent with the En$eerinJ;!: Desia'l Handbook
and COflstrnetiOR Standards for Landsoaping. IrrigatioR &
LightiRg limited to palm trees. Trees plaeed outside of
eaSeHleB.ts so that roots and branehes do not impact existing
utilities require appro'lal of the Director of Utilities and
must be eOflsistent with the planting: guidelines of Florida
Power and Lililit Utility "RiJ;!:ht Tree Right Plaee" docwnent.
Canopy trees shall be planted outside of easements so that
roots and branehes do not impact existing utilities unless
lij)proved by the Utilities Director and consistent with
plantiRg guidelines of Florida PO'ller & Light Utility. (Ord.
October 17. 2007
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SITE DEVELOPMENT STANDARDS
street parking areas. Off-street parking: and vehicular use
areas shall include landscape islands designed as follows:
!.: Reauired Landscapin2. Off-street
parking areas. excluding those spaces located within
parking garages. shall have at least 25 square feet of
parking lot landscape islands (i.e. green space) per
parking space. including those on-street parking
spaces allowed in accordance with Chapter 4,
Article V. Section 4.B;
b. Tree Size and Type. Parking lot landscape
islands shall be designed to correspond with the size
and growing characteristics of the intended tree
species. Types of required trees exclude palm
species. and tree sizes proposed within each island
shall directly correspond with the size descriptions
included in the South Florida Water Management
District publication. "Waterwise";
S Lar2e Islands. Landscape islands
sized greater than 224 square feet in area are defined
as "large islands" and shall not be less than 15 feet in
width in any dimension. Each large island shall
contain a minimum of one (1) tree. classified as a
large tree (see paragraph "b" above for description
of a large tree). A minimum of 75% of the
landscape islands shall be large islands within
developments that are reQuired to have up to 249
parking spaces. A minimum of 85% of the
landscape islands shall be large islands within
developments that are required to provide 250 or
more parking spaces;
d. Small Islands. The remammg
required green space within off-street parking areas
shall be allocated to "small islands". which are
defined as landscape islands sized at least 150
square feet in area and no less than 10 feet in width
in any dimension. Each small island shall contain
one (1) tree classified as a "small" tree;
!:.: Plantin2s. All landscape islands shall be
entirelv planted with shrub species;
f: Cross Visibility. All plant material
proposed within each landscape island shall
October 17.2007
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SITE DEVELOPMENT STANDARDS
unnatuml eKtent. All existing and newly installed
materials not pruned in accordance with the IAA
standards must be removed and replaced on the site.
The total diameter inches of the new trees must
equal the total number of diameter inches of the
improperly pruned tree(s). Any trees removed in
violation with these regulations will be replaced in
compliance with this section trecs must be
maintained in accordanoe with standards of the
National ,'\rborists Association. All eKisting and
newly installed trees f-ound not to be trimmed in
accordanoe '?lith the N"\"^~ standards must be
replaced with the same size tree. Site maintenance
shall not alter screenirrg or barrier below the
intended requirements of these regulations tEl
deci"ease the original level of required density.
f: Maximum Hei2ht of Hed2es. The
maximum height of a hedge shall be eight (8) feet
above finished grade. except as described below:
ill Single-family and two-family
districts: Four (4) feet within the front yard
setback (including the side comer vard);
ill Multi-family developments: The
maximum height of hedges within the front
yard setback shall be six (6) feet for all
properties with less than 400 feet of frontage
on a typical City street. For multi-family
developments with more than 400 feet of
street frontage. the maximum hedge height
shall be eight (8) feet. In either instance. the
placement of the hedge shall not cause any
traffic line-of-sight obstruction; and
ill Where adiacent to golf courses. golf
driving ranges. Interstate 95. railroad rights-
of-way. along property lines where
residential abuts commercial or industrial
uses. and along property lines where
residential abuts parks (public or private) :
10 feet. other than within the front yard
setback.
d. Appearance and Maintenance. Also
see Part II (Code of Ordinances). Chapter 15. Article
October I 7. 2007
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SITE DEVELOPMENT STANDARDS
signature tree in accordance with Section 3.A.3.a.( 1)
and a minimum of two (2) colorful and / or
flowering shrub species (3 different species if
sufficient space is available). Design emphasis shall
be placed on clear understory and low-growing or
dwarf varieties of landscape material with a
maximum height of 30 inches. in order to comply
with visual obstruction regulations (see Engineering
Design. Handbook and Construction Standards and
Chapter 4. Article VIII. Section 4.B.18.). The plant
material required in this subparagraph may also
count towards meeting the minimum requirements
for landscape strips abutting rights-of-way (see
Section B.2 and Section C.2 below).
f.: Drivewav Openin2s (and Cross-Access)
Between Properties. Landscaping on each side of
a driveway opening that connects abutting properties
shall be designed with an emphasis on clear
understory with low-growing or dwarf varieties of
plant material. All plant material proposed shall
maintain unobstructed cross-visibility at a level
between 30 inches and eight (8) feet above
pavement. Canopy or palm trees shall be trimmed
up eight (8) feet so that limbs and / or foliage does
not create a traffic hazard.
G. Parking area interior landseapiFlg. Off street
parking areas shall have at least twenty (20) square
feet of interior landscaping for each parking space
excluding those spaoes abutting a perimeter for
'.vhich landseaping is required by other sections
hereof and excluding all parking spaoes '.vhich are
directly served by an aisle abutting and running
parallel to such a perimeter. Each separate
landscaped area shall oontain a minimum of twenty
five (25) square feet afld shall have a minimum
dimension of at least fi'le (5) feet and shall include
at least one tree haviRg a clear trunk of at least five
(5) feet, with the remaiRiRg area adeqaately
landseaped \vith s~-ubs, ground cover or other
authorized landscaping material not to exceed three
(3) feet in height. The total Il-l:lfRber of trees shall not
be less than one (1) interior tree for e'.'ery ten (10)
parking spaees. Trees pro'.ided adjacent to rights
of vo'ay, abutting properties, and building '.valls shall
not contribute tov/ard this requirement. Such
October 17, 2007
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SITE DEVELOPMENT STANDARDS
of 'Nay with 1\'/0 (2) sides of the triangular area
being thirty five (35) feet in length along the
abutting public right of way lines, measured from
their point of intersection, and the third side being a
line oonneoting the eRds of the other two (2) lines.
3. The area of property looated at a corner formed
by the iRterseetion oft'.vo (2) or more public rights
of v.'ay being a colleotor or arterial street, Of any
right of 'Nay of higher classification than a local
street, the nvo (2) sides ofthe triangular area shall be
fifty (SO) f-eet in length for the oolleotor street, and
one hURdred 1\vooty (120) feet fDr the arterial street
along the abutting public right of way lines,
measured from their poiFlt of intersection, and the
third side being a line eonnecting the ends of the
other t'1I0 (2) lines.
15. Raised Planters. Raised planters shall be
allowed. contingent upon the following: 26. Raisod
planters, pro'.'ided they a:re set baok three (3) feet from side
nnd rear property lines and shall have a maximum height of
six (6) feet.
!!:. A mInImUm setback of three (3) feet IS
required from all property lines:
b. No planter shall exceed a maximum height
of six (6) feet.
c. All planter shall contain clean fill.
d. Planters shall be located to comply with
Cross-Visibility and Safe Sight regulations of
Section 3 .A.14 above.
B. Urban Landscape Code
5. Landsoaping. Landsoaping shall be provided as set forth in
~ Chapter 7.5 of the City of Boynton Beach Land
DeY/elopment Regulations.
Compatibility 'l/ith existiRg landscaping. In order to maintain
compatibility v.'ith adjaoent development, the oity may require
whefe desirable, that site landscaping be designed similar to
adjacent or Flem-by property. (Ord. No. 00 51, @ 2, 10 1 00)
October 17,2007
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entirelv planted and comprised of two (2) lavers. namelv an
inside and outside portion. designed as follows:
!!:. Off-Street Parkin2 Areas Abuttin2
Roadwavs. The landscape striP. intended to
screen off-street parking lots located within front
and side corner yards. shall be at least seven (7) feet
in width and comply with the following:
ill The inside portion of the landscape
strip shall consist of a continuous hedge.
installed at a minimum of 24 inches in
height above finished grade and one (1 ) tree
spaced a maximum of25 feet apart. A berm
is optional. Tree spacing may be modified
by factors such as the location of utility
poles. drivewav openings. cross-visibilitv.
and safe-sight requirements. However. tree
spacing may be reduced for vehicle-intensive
or other unsightlv areas;
(1) Trees. '^JI neT;;' oonstruction in the MU
H district shall provide shade trees in the
streetscape.
(2) Tree spaoing. (a) Trees shall be
rogularly spaoed. The spacing of the trees
shall be at a minimum of 20 25 feet on
center.
(b) Spaeing may be modifiod by factors
such as the plaoement of utilities, by
property access points, sight lines at eorners
or by oorner conditions.
( c) Tree plaoement shall matoh the existing
pattern, where appropriate.
(2) The remaining outside portion of a
landscape strip shall consist of a minimum
of three (3) shrub species. two (2) of which
shall be flowering species. planted in
continuous rows or clusters. Plant selection
and planting patterns that optimize the
display of plant texture and color are
encouraged;
October 17, 2007
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SITE DEVELOPMENT STANDARDS
ill Foundation landscaping and trees
shall be installed within the reduced building
setback areas. between the building( s) and
property line(s). Tree spacing may be
modified by factors such as the location of
utility poles. driveway openings. cross-
visibility. and safe-sight requirements.
However. tree spacing may be reduced for
vehicle-intensive or other unsightly areas.
Where practical. areas in front of buildings
shall be enhanced with colorful plants or
flower containers containing blooming
annuals or perennials.
S. Landscape Requirements. Foundation
landscaping and trees shall be installed
'Nithin the reduced building setback areas,
between the building(s) and property line(st
particularly, where adjacent or 'v'isible from
public and,l or priyate rights of way~ (Ord.
No. 00 30, ~ 1,6 20 00; Ord. No. 02 014, ~
1,1 16 02; Ord. No. OS 029, S 2, 8 205)
(S) Flower containers. To add color and
soften side>llalk paving v/ith plants, flov/er
containers containing blooming ar..R-Uals or
perennials shall, where practical, be planted
and maintained along facades of ne'.'.'
building fronting on arterial roadways;
ill Trees are not required in areas where
awnings or canopies encroach or protrude
into the landscape strip. However. an
alternative means of providing landscaping.
such as foundation plantings and / or potted
plants shall be required;
(b) Trunks shall be a minimum of four
(1) inch caliper and provided se'/en (7) feet
of vertieal clearance for visibility.
(c) In instances where canopies or
overhangs make it infeasible to plant trees,
alternative means of proyiding landscaping
for the sidewalk shall be utilized.
October 17. 2007
- 30 -
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SITE DEVELOPMENT STANDARDS
densities. intensities, and building height( s) of the
subiect propertv and abutting and / or adiacent
property. The requirement for perimeter landscape
buffers along front and side corner property lines
shall be met through the provision of a "landscape
strip" along street rights-of-way pursuant to Section
3.B.2 above.
b. Performance Standards. Required
landscape buffers shall meet the following
performance standards:
lr. Screening and buffering.
(] ) Appropriate screening and buffering
will be required.
(2) Such screenIng must shield
neighboring properties from any adverse
effects of the proposed development.
(3) Screening and buffering is intended
must also be used to shield the proposed
development from the negative impacts of
adjacent uses.
(4) Special emphasis should be placed
on screening the intrusion of automobile
headlights on neighboring properties from
parking areas and driveways.
October 17. 2007
.32.
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(I)
SITE DEVELOPMENT STANDARDS
ill Table 4-3.
Buffer (Tvpe 2).
Urban
Landscape
Urban Landscape Buffer (Type 2)*
Description: Required between residential projects with contrasting densities or between
incompatible zoning districts, to provide a continuous solid, opaque, visual
screen of at least six (6) feet in height comprised of trees, hedges, and shrubs, in
combination with a buffer wall. ,-..-------- !
Requirements: 1. Minimum buffer width of 12 to 15 feet, depending on degree of
incompatibility, mulched (no sod); ,
2. One (1 ) tree spaced every 20 to 30 linear feet on center, depending on degree
of incompatibility;
3. A continuous hedge of three (3) feet in height located on the outside of
buffer wall;
4. A six (6)-foot tall masonry buffer wall; and
5. * See (4) Notes below for additional regulations.
Mulch '\
\
..."""---
12' - 15'
Property Line
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Y
October 17, 2007
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SITE DEVELOPMENT STANDARDS
density. intensity. or building height: to
mitigate impacts upon abutting or adiacent
properties; or to further the beautification
obiectives of this article. Also. buffer
requirements may be decreased due to
existing buffers and screening on abutting or
adiacent properties. or when proiects are
designed for interconnectivity. unified
control. or master planned. Refer to the Use
Matrix. Notes. and Restrictions (Ch. 3. Art.
IV, Sec. 4) for additional landscape
requirements that may apply to certain
specific uses.
d. Exceptions (Cross Access). Thelandscape
buffer requirements may be fully or partially waived
where accommodating existing or future shared
vehicular use areas. driveways (access). and I or
parking stalls between properties. Vehicular access
points between properties shall comply with the
cross-visibility and safe sight requirements of
Section 3.A.14.c above where shared parking and
vehicular use areas are utilized.
~ Alon2 Florida East Coast Railroad. 4,-
Railroad buff-er strip landseaping. Properties
adjacent to the F.E.C. Railroad right-of-way are
required to have a landscape buffer strip along the
right-of-way. The landscape buffer strip shall meet
the following minimum requirements:
ill &.- Landscaped buffer ~ shall
be at least five (5) feet wide.
ill lr. Living plant materials shall
cover at least seventy (70%) per oent of the
required landscaped area, and shall include
trees, shrubs and ground cover, but not lawn
gmss sod.
ill €-; Small trees shall be planted no
greater than fifteen (151 feet on center along
the landscape buffer strip.
ill fu Shrubs shall be planted to form
a continuous dense screen hedge. The
October 17.2007
- 36-
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SITE DEVELOPMENT STANDARDS
ill Trees. (1) Trees. All new
construction in the MU H District shall
include provide shade trees in the
streetscape. W The trees selected shall be
consistent with the established theme of the
street, where appropriate. The City Forester
'vvill provide consultation on appropriate
speoies. W Trunks shall be a minimum four
(4)-inch caliper and provide eight (8) se>.'efl
R1 feet of vertical clearance for cross-
visibility and safe sight requirements. fet In
instances where canopies or overhangs make
it infeasible to plant trees, alternative means
of providing landscaping for the sidewalk
shall be utilized. (d) Upon inspeetion by
~the City Forester, any trees found to be
in declining condition shall be replaced
within thirty (30) days.
(2) Tree Spacing spacing. (a) Trees shall
be regularly spaced. The spaoing of the trees
shall be between 20 - 25 feet on center. f&)
Spacing may be modified by factors such as
the placement of utilities, by property access
points, sight lines at corners or by corner
conditions. fet Tree placement shall match
the existing pattern, where appropriate. ftlj
Tree guards, fabricated to city specifications,
shall be placed adjacent to the curb, where
feasible.
(3) Tree irrigation.
(a) Irritation s)'steHl.S shall be installed to
servioe all trees and other landscape
materials.
(b) IrrigatioR systeel.S shall be in operable
oondition at all times.
(1) Side\'/alks and lighting.
(0) .^JI nevI oonstl1:lctioR in the 1\ru H
District shall pro'.'ide new side>.valks.
(b) Sid6\valks oonstruoted along arterial
roadvlS:Ys shall be a minimum of ten (10)
feet .vide, measured from the rear of the
~
(0) Side'.valks and lighting shall, '.vhere
praetical, be consistent with the current
October 17. 2007
- 38 -
SITE DEVELOPMENT STANDARDS
desigR elem.eFlts ill plaee along F odoral
Highmay
.... .
ill Flower Containers. Where
practical. areas in front of buildings shall be
enhanced with colorful plants or flower
containers containing blooming annuals or
perennials. (5) Flower eaH:tlHnefs. To
add eolor and saft6B sido':lalk pa'Ting '.vita
plants, flower eORtlHRefs eontaiHing
blooming 8flfll:lals or pef6B.nials shall, ':.<here
praetieal, bo planted Bfld mamtaiBea along
faeades of Hew e1:Iilam~ B:eRtiRg OR arterial
roadways iR tho 1\fU H District.
d. Miscellaneous. The landscape
material proposed within the right-of-way must
comply with Section 3.A.ll (Within Rights-of-Way)
and with cross yisibility and safe sight reauirements
of Section 3.A.14 and Chapter 3. Article II. Section
6.
~~~~~E III. CEl'~TR.^~L BUSINESS DISTRICT LANDSC^.....DE CODE
SeeaSB 1. Short title.
~ifJ~~ :::~:c::~~~~O.NH and may ee cited as the BoymoR Beaeh CeBtFal Bl:lr:liBess
(OM. No. 00 51 ~ 2, 10 1 00)
SeetioB 2. Plll'poscs.
October 17, 2007
- 39-
SITE DEVELOPMENT STANDARDS
.1::::'- of tRio arti<le are 10 provide UftifoIBl l...asoape de..~ ~ ~:.~;
=a:.'~: i:~feBt .ft tfte eenlFtll btisiBess dislfiet (CBD), ""d iBelude provisioBS f;;"
,a \ , screenmg of sen'Ice areas, and hghtrng lRstallatlOns. (Ord. No. 00 51
~ 2, 10 1 00)
SectioB. 3. DefiBitions.
D;fi~tians ooaer :\rticle I, Soction 3 and .^Jtiele II, Section 3 shall apply to terms as
used in this article and the follovliBg defiBitions shall also apply:
Tree protection. Treatment of all mdstiag trees shall comply ','lith .wicle I, SectioFls I
throl:lgh 30.
(Ord. No. 00 51 ~ 2, 10 1 00)
8~~ ~ . {.~? ef tfte eoalFtll bti'";'eo, Elislriet I...aGoafle <ede. .
==0. ply eellelH'f'Oftlly ""d m di<eet rolotioB 10 Ille reqall'OIBenl' of the
==~ FeflU!ati~G of 1fie WRing e<diBtmee. Those rOglilatioB' '!!Z' ~
~:.;;:;;;;;;:' ,armoa.B.'lienS to ",,,_g sKOS, ...d Bewly l;mdsoa!led ...eo where
, reg'l:llatiaas does Bot deerease eeafOfffiaBee ';l1th parkmg regulatIOns.
:;:~ilily witk .....otmg laBdsee]'iBg. IB Of<Ior 10 mainloiB ~~~:::::
adj ce ~~;;, tl: eity may re~e where e:lesira1>le, that site land&Capiag be
desigBed similar to ac:lja6eRt af Bear1>y property.
(Ord. l'10. 00 51, ~ 2, 10 1 00)
Seetioa 5. Ceffifal 1>usiBess aistrict IB:1.'ldseape plaB te 1>e submitted, re'/iaw and approval
req:~.
= ~ oWBiBg prOjlertr w_1fie eemral btiGiBes. dialri~~,:::~:::, :"::: :
bui . g it i';;; ~~traction of B:1.'l)' 1>l:lildmg shall su1>mit a landscape plan to ;he
planning direetor.
Sec. :.Landseape plBfl approval.
:: -~ ~Ie ./iaBily awollJngG, !lne' I. the '''''"lft.. of - ~~..:; =~ :.
~=~:::=i ~er Ille !lrtwi,iOtl' of lffi<; article ...d !be Bo~ ~~
:':'-;:i: -;;;:;;. r BlHlarmoddi<otioBS · l""els"""e pi... sft~:e ~:"~:~~:::::
:::': : ~ mg ...Uevolol'meBt eoard. The IllB~~ !::,::;::::::::
::;' ::::::.: f=~ llBd Eli,lono.., ead doliBe~~ ~~ e~iotiHg ..." p~~!,,=
:== ".:' :~;;;;;:e areR!), aooos., 915105, .m.e ~~' ~ :::::":
==' ;; ~'; ;;ij 0 , si:oe aBd ae.eRt><<oa of all .- l';;~~_ ~~~~' ~:
= ",,::::~f ;:'i,~~a:I:,~~;,:::~ I~~ ":l~e eYBam::".~:":
==~7~~= e=:~~li~:~:::.:::::E[~::=;
;=~a~==l:::=:::G~~ e;:;:~ !llwiBg tillIeG: :~;~~
::;':;;;';':;i;;;;";; ~fthe City COllllJ>i..iOR fo, IllBels"""e~':::;'::. :'=::::
October 17. 2007
- 40 -
SITE DEVELOPMENT STANDARDS
=,1::' =.i':.~': ~r:t.:;r,-:~~~~=:: ~lBJllillBoe
(Ord. No. 00 51, ~ 2, 10 ~ 00)
SeetioB 7. Performance sl:lrety.
:::::~=:~~~g ""1...........18 c;f:: :::= =::: :: ~ ::
:::~nIiO;:~:::..~~.;:~l:::=~.~;;,=::;, ':~~
:::~E:~~:J;;:~-:~,;~":~~~~~:.:::~=
SE:EE;j;_;::~:'::d~=S:::E:=.::
~~ ::t::::= :e~rt::~.
The Sl:H'ety shall:
.^... Roo to tlie City COFlH'Rission;
B. Be in a fOffil satisflletsry 8:Bd aeeeptahle 18 the eity maflager.
d ;. . ~:~~h~: .~ :~~ ~mpletioB sf the lafldseapiBg reQtiiFemeB1s of this artiele a5
eetefBllRee a~' the SIt;- ffia:Hager.
fOrd. No. 00 51, ~ 2, 1 0 ~ 00)
SectioB 8. MlHn1eHaliee and irrigation.
b.~~::;~:~~I~~~~::;:e~&.:;::::.~
:a~=~ ~~: =:: a:: a*:eris.
~ ~. ~:"~~::~~~::~~Iie==~:::
;:;;O";:~'~::I~:~~:B~:=~=~~J:~
=:"i~~~;;'~:::~=~~
~~=E~=:.:~~E==:
denSity.
-~. ::::::. =:~~ sholl lie imgn: ~:: ::::-ae img&ti9ll W_
slif9ply sy~tem, '..vhieh shall ee maffitained iB g;~d~~ ill Fl".
~ : ::::-:: ~: 10000SOO:: =: ::: := : :::
:::C::~::~~^~~~~:H ~eea=.r:;:~==
=::, :;:;:::::d =~":e :~"''':';;''':S.
October 17, 2007
- 41 -
SITE DEVELOPMENT STANDARDS
~~y\::~~":~J:::;,ti~::;:~::~:;::~:~ l!\flds~}~~=!;
a:=~::=~; :d~:~OB(') sheR Be $2SQ ~er d~f:~~~::::::
. Persons eharged '"lIth such vlOlatlOa(s) may melude:
. ~. ~=....., ageRt, l..s.e, 1_ eOBtFaeter or aBj' ather ~ernoB asiBg IRe lend,
builEii g or . €IS where sueh violatioR has be0fl committed or shall exist, or
2. :\RY person who lrnEl'.vingly eommits, takes part or assists in 5tlch violation, or
3. :\ny person WHO maiRtains any la:B:d, buildiRg or premises iR whieh such
violatioFl shall exist.
(Ord. No. 00 51, ~ 2, 10 1 00)
secg: ~. ffi C=a~busiRess district IlHldscape requffefR0fltS.
feQ:::::: ~~~=,:::i:~:'a1~;": fl3 ~~~~::"::
=~ ~~IB:~'" IB onlerto Itiffim:=;;;~;;:E
;: ., e qtiB'e wliore d.,,,,able llia! ~~ !~~=: Be 'jIIBlar fl3
&;;-a;~; speeies aBd the aesign existiFlg OFl aajaeeBt or aearby property.
}~. Landseaped areas:
1. == '::: :.:tBg. Exeop! aIOBg IRe OIlS! ..de ofNE 6th ~tr~~~:
:= ~::: :: e of Cas. Lema B...le\'""" I~~ := =
=~ -;;ki: ;;;~ ~Bi<od 10 Be loooled wilkiB !fte ~~ ~~ ::; :::=
f g and 'lemeular l:lse areas, afl:d shall meet the fells''';'l:ftg ffi'l:ffiffil:HR
requirem ents:
a. LaBdseape perimeter strips shall be at least tlli'ee (3) feet ,../ide.
~. . :. ~": ~:d :eriolS sholl DOver III least sevOBty (7Q) ~~ ~~ ::;::
::: ';:"~=":;; II BWllidolr.eo, e~",:~~:::, ==
::: =~=~~~~~:~=,",-::I ~~::'..:~:~...=;:: .:;
::: =~i ~ aIBiftirBBIB oflW' oolorful shruB :.:::::t:::::
row or iFl clusters beginning at the project 0fltrance or corner.
. e, T~ee=-;::.;t:e rote of OBe (I) ~er thffiy (3Q) liB.... feot ~: ~:::~
stnp, afl:d ma) c 1H'i'IfElnRly spaced. Trees reqUIred may be pla:n-tee a
maximum oftv/elve (12) feet frem the property line.
:. ~ ;a11 be ~laBled oigftlneB (lg) iBOOeo OB eeRter ~~ tt::~
(whiehe-'I r is roo ;. s ) i~ .;rimeter ~s to fOnR eentiffiloliS screoo hedges. Hedges
October 17. 2007
- 42 -
SITE DEVELOPMENT STANDARDS
::::':'::' ~~;:: ~~ ~&iBltliBod at ahO;: ~:= :~::~~2 ::
lhfee and Ofte half (3 1/2 )foot. Dceerative D....;;;~ . '.. t . <I :_, r _ he.
. ; ~~~~:=a edges adjae6Bt to '/eftiealar use areas shall ee proteeted by
upnght eHffis ef wheel steps.
f. Trees and sh..'1:l13s shall not Be installed to eElafliet ,"'lith Htility eaSeH1eats.
g. Lands:po striP:~ll~~~eats may 130 WlHve:d alEln~ a GOmmoB: pr:opOfty In:'ne
:::~="'~':=~":.~:~=:'er~~::=='~::
- B. Pei:'m'C~:_~~ hedge reql:lffem.eBts may be wa:iv'Cd: a:long tl:h~e :!ommo:
:1:::;'::==:.-.... provide .h;'.i;"'lBg p ecs,. <I JlUl>Ii-
purposes.
1. Mulek other thaB Cypress shall ee l:lsed aBd maiatamea for laBdseaping
~ ~. e~~:ape S6fe6B of at least seveB. (7) feet ia ':Iiat:h shall he eomprised of the
fellElv;mg elemeats:
;. .:::::=~~ I.:":~'.lljliBg. l.oB.dsrojling i. Feq~ : :: == "..lhift the
interior or par~g areas, and shall meet the follo':/iag ;.~; r q . r :
~_ .:.:::::: =~:::- BhftII ::;::::\:-:~:::=.::..~
:~::!l~:;::::1Rg spaee BOt aButt ~ ,
~ ~=.:::::.:-:: ~;A~.r landoeap~= ~ ::::: :: (~
~~E;::~~::.:,,:; =Ze~:i:~:::=::7': ~~~:;
b. At least one (I) tree sha,1113e installed for every 10 parkiag spaces.
~ : =::~~:~ ~~ gl'ElHBd eElver where the iadi','icmal laBdsca13ed ar~a
is at least n'/o 11l:1flWed (200) squaro feot.
. ~ ;~:p~: ~ea edges aajae6Bt to vehicular use areas shall he 13roteeted hy
upnght earBS or '.';heel steps.
i ':.:..~ = ~ l~dS""l'iDg. P"'~ ~-: u:.:;: :'~':.;' RaiIrood
right Elf '.vay are reql:lired tEl have a laBdsea13e e~ff;. e' f :. y.
The laBdscape hl:lffer stFifl shall meet the follo':lfag mimmHiB reql:lirem.eats:
October 17, 2007
- 43 -
SITE DEVELOPMENT STANDARDS
a. LaB:dseaped buffer strips sfiall be at least fi'.'e (5) feet wide.
:. ~m;:lant Blnlorials sliell e,'1er .t 10ll5l se"eBty (70) per.~t ~~::::
rcq1'lired I dse :, ;ci ~hall iRcl.ude trees, shrubs and ground ooyer, but not lawn
gms&-;
c. Small trees shall be plantea ao greater than fifteen (15) feet OR ceRter along
the buffer strip.
d. Shrubs shall be plaB:ted to f{)Tfl'l a 00lrtmuOUS aense se-reeR hedge. The shrubs
shall be maiBtamed to gre'll te their full natural height.
e. Shade trees shall be plaBted 1'10 closer than tv/emty (20) feet to the railroad
right of '.vay.
~. .==e:. P:kiB15 are. eBtmBocs ""d podcslri... B~~~~ ~
=::.: ~:p 1 ,Bl oftDtdorolton Bl .eeor....~ ~.~ ~': :~
:=:s; ~::~ ::.= ~~::s L""d'OllJliBg at prejcet eBlr~~~ "'::~:
=;;:;:b';;~B:.5ti:.':.t~:~a~' Bloy Be "':~~..::.~
= r~:::~~:fficieRt spa.. I, a"wlaBI:: :~:~;:.:;:=
::x .:: =::~= all plaBlud to preserve tbti oI~~:~~~ ~. :.:::=
. :, ~he ~;qairea Rl:lffi-Ber of perimeter trees. :\11 trees must be
staflliafas and have a miffimum clear trunk of six f-eet.
p\aBln ~~ =-~;..::;::-...: ~S:=B.~ renft""eed wllll e~I~~~~:f;::
=E::;:~~~~:~:==~f:"';;:':;:~~:~
=.:=:;;;-j;'~":OB_eRt signs ~~~~~;:;:
s t t SlgRS shall also lRcll:lde a mlRlmum of ORe EH Stgftatefe tree.
7. Decorati'.'e se-reen 'Nalls:
a. \'VaU cORstructiElR shall be surfaoe textured eonerete or masoIhy', with
architeemral eBhaneemeBts sueh as oolumRs, seoriRg, etc.
b. Screen walls adjaeeBt to streets and alleys shall Hot exoeed three (3) feet in
height, unless they are sef'eoo.iRg sef\'ioe and ~ster areas.
~. ;:"~~eOpen walls. The provisions ef !ft., s.elio~ ~ ~ t:':;:
:"~-=;;'~,:;o;;;1 ~::;:=~'r~ rear ~eY:~,;~.:;~::,,::
===::~~~::s) wkere::~~E;S
~1B::;'=1f.: -==.~; ~-:. s 25 ~ foe!, or ,.here ~~~r~
~:: ~"::::"~~;; ftelles'\1illB ::7s;-::~:::= :::=~::U~
October 17. 2007
- 44 -
SITE DEVELOPMENT STANDARDS
:::::" ">>;:O":td==:"'af~o~~ep~=::..ce::i~t::.:i==
~~~;~~;::aOOum:~:~:~~:~=
:::::=~~:.~I :g;~i:;-a:;ht:::::::;;;~:::~'::::
2~E:~;E~~~~=::=E~:;=~
;0::: ';=~~~ p:;:, P._tis, Ademdi':F:::;, ::7.;:
9. SeF\1ee areas rmd dl:tlTlpsters:
~ Dl:lffijlstefs shall be plaeed OH a eaRerete pad, of at least OBe hl:J:fl6red (100)
square feet.
E ~ == ~~~~ ~d d1:HBf3stefs shall ee sere6Bed from ~1ew hy walls at least si*
(6) feet high, IWl<lseapeJ with sh..-u-bs and/or viBes.
*
10. ParkiR-g area IightiRg. Parking area lighting l:J:flits shall ee mstalled and shall
a. Desigaed to provide at least an aT/emge of ORe (I) f-ooteBfidle at grol:1Bd le';el.
b. Located to Bot r-eflect directly OBtO adjaeeBt property.
d. Eiiergy efficieBt, mgh pr-eSSl:lre sediam.
11. PedestriBfi lightiRg. Pedestrianlightia-g lIDits shall he iBstalled Bfid shall he:
ltweh
a. Desigaed to provide at least an a';emge of three f{I:lartefS footcBfldle at gf6l:Hid
e. Located to Bot reflect aireetly oBte adjaceBt property.
c. lBdicated on the landscape plaB., and speeified on the ara-v/ings.
d. Energy efficient, metal halide.
~. =-:::: ~~~. Pedeslfi... w~= ~;: ~-::::::' BB<l sholl be ;"
aceomaB.ee WIth the IBteBt of the eeBtFall:nisIBess t es.
; :;,.::: ~~. :::.~~~~ =:;' =.e'*:... -:"'1'
~'::=:';:"~'~~'b:"~,;=., d _' . ~I
be mewatod Sf} tho la.n<iBeape plaB. and he i e I.
October 17, 2007
- 45-
SITE DEVELOPMENT STANDARDS
11. Cl:lfbs, 'Nheel stops afld stall markiag. Cl:lfbs, wheel stops afld stall marking
shall be iRdieated OR the landscape plan and be specified OR Elrawings,
~. ~r=.:et] a drivowllY iBt""eols a ""alie right of way, ~ ":~ ~::
~~ ="':e I n aflwo (2) puehe fightS of~:'''Y.' ~:=:;::::,:: :;=
:::"': ~:. :':::. ~;::: allow era" visillilily _roB th<eo _~) ~ = :.:~~l
be e a 'o' 1. Fe s . be permitted provIded they do not ereate a traft:ie har:8:fa
and are trimmed to allovl the required visibility.
:. -r:~:e:ar area' of propOl'iy en aol!l ..d.. of a anvewllY fo~~:' ~
intersecti R '.vit i~ ri;;~f via)' for fifteen (15) feet in loogth ahmg the right of
way and five (5) feet in width.
:. ~ ~ar area .f property ablltliBg the inlerneetien of twe (~~~,~~
rights of ;ay, ,.,' :.~ (2)--;ides abtlrtiRg the rights of way eaeh beffig tweflty (20) feet.
c. Slrnibs and groUfld cover iRlafla soaped parkiag areas shall be maintained so
as to be RO higher thafl three (3) feet within five (5) feet of a enve'l;ay.
. : :~~~:=. z",aterielSskallaeFloridaNc. I :'~~_~=::
:::: =: "~:" d fur Nm,af)' Planl5," EWe .fFl~ ~:;met]1 of
. u , B h~li ~; the following miRiml:lID reEtuiremms wheR iastalled:
1. Shade trees:
:. ~ sbtillae at least twolve (12) feel ffigh, willl . .(Wet] fo~:~ ~
lh;ee iRe eel' u , ;;;;;;:.;;; me...,..,..,a Sill (6) iBea.. abeve gFude, and have six (6) f~et
of clear ':;ood.
_ :. =0 trees 10 lBeellhe __ rCEjuifemenI!J for parlfing ~ ~~:e
~eleeted om t ~;(}-:;~ ~eeies list in the eefttral business Gistrie-t desigB guidolines.
c. Shade trees shall be installed to meet the fDllOY/ing minimlHll requirefBoots:
(1) Shall be plaBted ia area with at least a three foot y;ide miRi-mum
mmoosion.
(2) Shall be protected by aR uprigftt <:mrb or wheel stop if within tlrree (3)
feet of a '/ehieular slirface.
(3) Cooter of tree trunk shall be in liRe with the emer ofliRe doootiRg edge
of parking spooe if within three (3) feet of a parkffig space.
~. =..=. A sigH_tree is a tree with blo..e~ ~ ~:':'.::~..;:=
~::;-:~=..:: ;:;'~~i=:C~:; e~~~::vei~::'~~::
Graflulosa, and Bougainyillea.
October 17. 2007
- 46 -
SITE DEVELOPMENT STANDARDS
b.uror,3~~~~~. ~l ~:~: =t::alBa"::~":=,"':u~ ~.~=
=:t ~e ;o~o=~ =~ies:
'.Vax Myrtle Myriea oerifera
Sea Grape Coceeloba l:l':ifera
Bottle Bmsh CallistemoIl rigidus
4. S1:rrubs:
~ ::: =1 ~~ ":.::~ lbnc (3) gol]o.:::;:, ::: ::24) inehe,
high, ,...ith an eighteen (I 8) iBeh spread, plan~;d: ~;;;, . eo.
Railroad ::ff:.m;;;:.~~:':': ~:::':IIm: ::::=~::~::f;:)"7:~';
&~i=::!1D:~;; ~road ~ p~ ;:~::: :~:=
:e:::iI:;::::o adequately eO'ler the 13 e 0 t s
J apaBOSC Privet Ligustrum japoaie-mn
SaBdankv/a VibuFHl:1fl1 Vibl:lffil:HB SllspeBs:am
Coso PIl:HB Chrysobalanl:ls spcsics
thaB fi~'~ (5r~=~~~:;:alI be at least two (2) feet high, and shall he planted Bot more
~ (>, ::.; ::';':. ~~d oeVor shnll be a:, =: ':;' = =:::::;tli .
twelve msh spread, ...d shnll be ~laBled BOt;;':";;';;; ., _ 1 i h '. t .
: ~. La'.vfl grass. La'NIl grass shall eo St. j\ugustiBe tarf grass, aBd OB.ly sod shall be
planted.
; ~. ~:::::::s. ~~~IBi.nim_roqui==="'lBetBSiBglhe
:eqairoo ~"'""S, ather ~~ JBa~ he p1...ted a, ~; __'.
9. PFOhibitoa speeies. The following species shall not ee planted:
.^~1:lstFaliB:fl Pme CasR"l:lrina eql:lisetifolill
Brazilian Pepper SekiIl1:lS tereeiBthifolius
Cajepl:lt Melalel:lca Melal0l:lea leacaaeBdra
October 17, 2007
- 47-
SITE DEVELOPMENT STANDARDS
Pichl:1s Pieh1:Is species
10. Native '.'egetation. "^~t least niBety (90) per cent of shade CI:fld small tree speeles
installed shall be native vegetation.
~l. ~:ew:. and groUBd OO'(Of olhcr thllB liviBg "lllBl;ftgs. Pl...aBg bedo an~ ~
shall b mul : d:~l::f at least two (2) inches. Muleh other thaR Cypress shall be
used and maintaiRed for lCl:fldscapiBg parposes.
~. ~e arc"" (relOBtiOB pend, oxoltidiag o;ty ",,""'led) iB exec.. of ofte~: ~~
:: :::.:; ,i~ : :;.,.too babilot 1ft"" previtlcs !he optimal ~~~: :: :::::
e . a 0 oVlded for ne\',' CORstruetIOn or major modificatIOns efe~HstH'l:g
projects shall be plaBted as fellows:
a. To oceupy a minimum of 50% oflake perimeter with littoral pla:H:tiRgs;
b. To cORsist of a miBimum of 1 0 square feet oflittoral sflelfper liRear foot of
~
,
c. To consist of a minimum of 1 native tree per 50 feet oflinear lake froRtage;
and
: ..: ~OB !!l5talled eontigueu' Ie eocR o!hor, lBiB_ 3: ~ ~ :~~'
100% app op . . ;;~;;;~n, installed with proper spaeiRg aBd for full coverage of
littoral shelf areas.
~= :: == ~gs c.lablishetl eaRS!,t""" wi!h these stan~~~~ ~:
mai: I 0 \ a maBfrgeR'leflt plan appro' led by the CIty at the tIme af Site
plan approval or perR'litting.
(Ord. No. 97 26, ~1, 7 1 97; Ord. No. 00 51, ~ 2, 10 1 00)
Section 10. Reserved.
C. Suburban Landscape Code
1. General.
!.: Applicability. The "suburban landscape
code" shall apply to all properties that have a
conventional or planned residential. commercial.
industrial. or miscellaneous zoning district. and
including the Suburban Mixed-Use (SMU) district,
all of which are identified in Chapter 3. Article III of
these regulations.
October 17. 2007
- 48 -
SITE DEVELOPMENT STANDARDS
b. General Rules. All areas used for the
outdoor display and I or parking of vehicles. boats.
construction equipment. or the like shall conform to
the minimum landscaping requirements as provided
herein. This includes vehicle-intensive uses. such as
auto dealers and automotive repair.
2. Landscape Strip Abuttin2 Ri2hts-of-Way.A
landscape strip (i.e. planted area) shall be required within
the front and side comer yards of a property where it abuts a
road right-of-way. in order to beautify the corridor and
screen off-street parking lots and other vehicular use areas.
The strip shall be removed of all construction debris and
backfilled with clean fill to a depth of one (1) foot. The
requirements for this strip vary. depending up()nthea~utting
roadway classification and the location of off-street parking
lots or vehicular use areas. However. in no case shall
vehicles be allowed to protrude into or over the strip (see
Chapter 4. Article VI. Section 2.1).
,..
I
w
1
October 17, 2007
- 49-
SITE DEVELOPMENT STANDARDS
It is the intent of these regulations that this strip of land be
entirely planted and designed with two (2) layers of plant
material. namely an inside and outside portion. and in
accordance with one (1) or more of the following
requirements:
!:. Parkin2 / Vehicular Use Areas Abuttin2
Arterial or Collector Roadwavs. This landscape
strip shall be at least 10 feet in width or wider as
necessary to provide adequate screening.
( I ) The inside portion of the landscape
strip shall include a berm. designed at a
slope ofthre~toone (3:1). and a continuous
hedge. The berm and hedge shall total a
minimum of 36 inches in height at the time
of planting. but in no instance shall the
hedge material be installed at less than 18
inches in height. One (1) tree shall be
planted at a maximum spacing of 30 feet
apart. Tree spacing may be reduced for
vehicle-intensive or other unsightly areas;
(2) The remaining outside portion of a
landscape strip shall consist of a minimum
of three (3) shrub species. two (2) of which
shall be flowering species. planted in
continuous rows or clusters. Plant selection
and planting patterns that optimize the
display of plant texture and color are
encouraged: and
(3) Visibility and clear sight at the
vehicular access points along the abutting
right-of-way shall comply with Section
3.A.14.b above.
b. Parkin2/ Vehicular Use Areas Abuttin2
Streets other than Arterial or Collector
Roadwavs. The landscape striP. intended
to screen off-street parking lots and other vehicular
use areas located within front and side corner yards.
shall be at least seven (7) feet in width and designed
as follows:
October 17. 2007
- 50-
SITE DEVELOPMENT STANDARDS
(1 ) The inside portion shall consist of a
continuous hedge. installed at a minimum of
24 inches in height above finished grade and
one (1) tree spaced a maximum of 30 feet
apart. A berm is optional. Tree spacing may
be reduced for vehicle-intensive or other
unsightly areas:
(2) The remaining outside portion shall
consist of a minimum of three (3) shrub
species. two (2) of which shall be flowering
species. planted in continuous rows or
clusters. Plant selection and planting
patterns that optimize the display of plant
texture and color are encouraged: and
(3) Visibility and clear sight at the access
points along the abutting right-of-way shall
comply with Section 3.A.14.b above.
!:: Buildines or Structures Ahuttine
Roadwavs. A landscape strip of varying width
shall be required where building( s), pedestrian areas.
and / or sidewalks (along front or side comer
property lines) abut any classification of roadway.
This necessary planting strip shall consist of trees.
spaced a maximum of 30 feet apart. and shrubs and
colorful ground cover installed at the base. The
"inside" and "outside" portions of the landscape
strip as described in Section 3.C.2.a or Section
3.C.2.b are not required under these circumstances.
However. landscape material and planting patterns
shall be consistent with the landscape strip required
as noted in the sections above and also with
foundation planting requirements of Section 4.F
Landscape materiaL except low growing shrubs.
shall be located at least three (3) feet from the edge
of a sidewalk.
D. Reql:lired lafldscaping adjacOO:t to
public rights of way. On. the side of a bl:lilding or
opoo lot l:lse providiHg af1 off street parking area or
other vehioolar l:1se area, v;here such area will Rot be
entirely sereoo.ed visually by an intervening bOOding
or structure from any abetting right of way,
exoludiHg dedieated alleys to the rear of bl:1ilding,
there shall be pro'lided a strip ofland at least seven
October 17, 2007
- 51 -
SITE DEVELOPMENT STANDARDS
(7) feet in v:idth between such area and such right
of way. This strip ofland shall be comprised ofthe
following elements:
The first outside layer shall be a combination of
colorful groundco'.'er plants (aIlIl-uals may be
suppl0fFlental to other groundco'/er plants but not be
a substitute) and a minimum of two colorful sh.-ub
species planted in a contiBuous rO'N or in clusters
spaecd no greater than 20 feet apart beginning at the
project entrance or corner (indi'lidual clusters being
a minimum of five (5) feet ',vide; excluding
properties zoned M I that front on local streets).
For sides of property with linear distances less than
-10 feet, the first layer of plants shall only be required
at project corners. The next layer shall consist of a
continuous hedge or decorative site wall and one (1 )
tree spaoed a maximum of 30 feet apart (spacing
may decrease to a maximum of 10 feet for U:T:lsightly,
vehicle intensive, or other uses requiring greater
buffering as reoommended by the Director).
(2) Tree spaeing. (a) Trees along all street
rights of way are required and shall be regularly
spaoed. The spacing of the trees shall be a minimum
of thirty (30) feet on center for trees meetmg only
the miniml:lffi caliper requirement. The City Forester
shall appro'lc any increase in spaeing for trees
exceeding the minimum caliper.
(b) Spacing may be modified to allow for the
creation of vistas, where appropriate, or by factors
such as the placement of utilities, by property access
points, sight !iRes at corners or by corner cORditions.
( c) Tree placement shall match the existing
pattern, v/here appropriate.
3. Perimeter Landscape Buffers.
.!.:. General. Perimeter landscape buffers.
where required. shall be provided along side interior
and rear property lines. The type oflandscape buffer
required may vary upon the zoning districts, uses.
densities. intensities. and building height( s) of the
subiect property and abutting and / or adiacent
property. The requirement for perimeter landscape
October 17. 2007
- 52 -
SITE DEVELOPMENT STANDARDS
buffers along front and side comer property lines
shall be met through the provision of a "landscape
strip" along street rights-of-way pursuant to Section
3.C.2 above.
b. Standards. Perimeter landscape buffers
shall be applied and designed as follows:
ill Table 4-5.
Buffer (Type 1 ).
Suburban Landscape
Description: Required between compatible uses and similar zoning districts, such as a
commercial use abutting a commercial zoning district, to provide a visual screen
of at least three (3 feet in hei t com rised of trees, and shrubs.
Requirements: 1. Minimum buffer width offive (5) feet;
2. One (1) tree spaced every 30 linear feet on center;
3. Shrubs planted tip-to-tip to provide a continuous hedge three (3) feet in
height; and
4. * See (5) Notes below for additional regulations.
<'
"-
s'
~~
\,\
'- Property Line
Mulch \
\\
October 17, 2007
- 53 -
SITE DEVELOPMENT STANDARDS
ill Table 4-6.
Buffer (Type 2).
Suburban Landscape
Suburban Landscape Buffer (Type 2)*
Description: Required between incompatible uses and zoning districts, such as a commercial
or industrial use abutting a residential zoning district, to provide a continuous
solid, opaque, visual screen of at least six (6) feet in height comprised of trees,
f--- hedges, and shrubs, in combination with a buffer wall. -------..------"<
Requirements: 1. Minimum buffer width of 12 to 15 feet, depending on degree of
incompatibility, mulched (no sod);
2. One (1) tree spaced every 20 to 30 linear feet on center, depending on degree
of incompatibility;
3. A continuous hedge of three (3) feet in height located on the outside of
buffer wall;
4. A six (6)-foot tall masonry buffer wall; and
5. * See (5) Notes below for additional regulations.
Mulch -,
\
\
\
\
"
.",
"',
"- Property Une
12' - 15'
~
~~
October 17. 2007
- 54 -
SITE DEVELOPMENT STANDARDS
ill Table 4-7.
Buffer (Type 3).
Suburban Landscape
Suburban Landscape Buffer (Type 3)*
Description: Required around perimeter property lines of a planned commercial development
(PCD) when abutting a single-family residential zoning district; and required for
Suburban Mixed Use (SMU) and Planned Industrial Development (PID) zoning
districts, to provide a continuous solid, opaque, visual screen of at least six (6)
feet in height comprised of trees, hedges, and shrubs in combination with a
buffer wall.
Requirements: 1. Minimum buffer width of 25 to 40 feet, depending on degree of
incompatibility, mulched (no sod);
2. One (1) tree spaced every 20 linear feet on center;
3. A continuous hedge of three (3) feet in height on outside of buffer wall;
4. A six (6)- foot tall masonry buffer wall (optional for PID); and
5. * See (5) Notes below for additional regulations.
\ ..
'- Property lme
October 17, 2007
- 55 -
SITE DEVELOPMENT STANDARDS
ill Table 4-8.
Barrier
Suburban Landscape
Suburban Landscape Barrier*
Description: Required between incompatible uses and zoning districts; or where there are
differences in density, intensity, or building heights; or for those certain uses
requiring additional screening in order to provide a continuous solid, opaque,
visual screen of at least six (6) feet in height comprised of a variety of densely
planted trees, hedges and shrubs, in combination with an optional buffer wall
and / or berm.
--
Requirements: 1. Minimum buffer width varies, depending on degree of incompatibility and
necessary planting area, mulched (no sod);
2. One (1) tree spaced every 20 linear feet or less, with staggered understory
trees between, as needed to provide opaque screening;
3. Two (2) staggered rows of shrubs as needed to provide opaque screening;
4. An optional six (6)- foot tall masonry (concrete block) buffer wall and / or a
berm (earthen embankment) with a minimum 3: 1 slope may be used with
plantings to achieve the necessary screening height; and
5. * See (5) Notes below for additional regulations.
Berm """\
(optional) \
Mulch
\
\-- Property Une
ill Notes. * Minimum buffer and
barrier requirements, including caliper of
trees. may be increased as warranted by
development characteristics such as use.
October 17, 2007
- 56-
SITE DEVELOPMENT STANDARDS
density, intensity, or building height: to
mitigate impacts upon abutting or adiacent
properties: or to further the beautification
obiectives of this article. Also, buffer
requirements may be decreased due to
existing buffers and screening on abutting or
adiacent properties, or when proiects are
designed for interconnectivity, unified
control. or master planned. Refer to the Use
Matrix, Notes, and Restrictions (Ch. 3, Art.
IV, Sec. 4) for additional landscape
requirements that may apply to certain
specific uses.
~ Exceptions (Cross Access). Thelandscape
buffer requirements may be fully or partially waived
where accommodating existing or future shared
vehicular use areas. driveways (access), and / or
parking stalls between properties.
d. Alon2 Florida East Coast Railroad. 4:-
Railroad buffer strip landseapiag. Properties
adjacent to the F.E.C. Railroad right-of-way are
required to have a landscape buffer ~ along the
right-of-way. The landscape buffer ~ shall meet
the following minimum requirements:
ill it Landscaped buffer stfips shall
be at least five (5) feet wide.
ill IT. Living plant materials shall
cover at least sevem)' (70.%) per een{ of the
required landscaped area, and shall include
trees, shrubs and ground cover, but not lawB
gF8:SS sod.
ill ~ Small trees shall be planted no
greater than fifte6B (151 feet on center along
the landscape buffer ~.
ill th Shrubs shall be planted to form
a continuous dense screen hedge. The
shrubs shall be maintained to grow to their
full natural height.
October 17, 2007
ill &.- Shade trees shall be planted no
closer than tWeBty (201 feet to the railroad
- 57 -
SITE DEVELOPMENT STANDARDS
right-of-way or as otherwise required by the
authority having iurisdiction over the
railroad right-of-way.
e. Miscellaneous. No vehicles may
encroach or protrude into the required landscape
buffer (see Chapter 4, Article VI, Section 2.n.
Section 3. Buffer areas (screening). Subdivisions
and other d'.velling type proj ects shall be buffered to
separate residential developments from commercial
and industrial de'lelopments '.vith a six foot high
masonry wall or landscaped chain link fence, or
some other equivalent buffer v.hich shall also be at
least six (6) f-e€lt in height, except where such
de':eloflHlents are seflarated by a golf course or other
equivalent barrier. Residential developments shall
also be buffered and protected from adjacent
cxpress\Ya)'s, arterials and railroad rights of '.vay
vlith a five foot limited acoess easement, which shall
be shown afld designated on the plat, exoept v:here
access is provided by means of a marginal access
road or where such expressv:ay, arterial or railroad
right of way abuts a golf com-seT :\s an alternative, a
six foot high decorative masom-y wall or landscaped
chain link fenee or other equivalent buffer, v:hich
shall be at least six (6) feet high, may be provided in
a limited acooss easement that is five (5) f-eet wide.
F or other types of screening requirements, refer to
the specifics for the zoning distriot v:hicl:1 the site is
located in as noted in Chapter 2, ZONING.
E. Buffer requirements. On the site of a building
or structure or open lot use providing an off street
parkiBg area or other vehicular use area, such area
shall be pro':ided with a landseaped barrier,
preferably a hedge not less than four (1) feet nor
greater than six (6) feet in height to form n
contiBuous screen between the off street parking
area or other vehicular use area aRd sucl:1 abutting
property. Sucl:1landseape buffer shall be 2 1/2 feet
deep and located bet'.veen the common lot line and
the off street parking area or other vehieular use area
except '.vhere an industrial or eommeroiul zoning
district abuts a residential zoning district, this
pluntiHg strip shall not be less than 5 feet in depth
between commercial and residential zoning districts
October 17, 2007
- 58 -
SITE DEVELOPMENT STANDARDS
and 15 feet ia def3th betweoo industriaJ and
resideB.tial zomng districts, and iRelude a miaiml:HR
of oae tree plantea for every 30 linear feet of
property. 'Nhere the heage and tree requirem.OB.ts are
met OH oae property, ORly the greeB. spaee '.vidth
shall be required f{)f the abutting property. The
pro'.lsions of this sueSectiOR shall not be applicable
'.vhea a property liae abuts a. dedicated alley.
f. Peripheral greooaelt. The projeet area shall be
enclosed on all sides with the exceptioa of
acc6ssways for tra-ffic and freight by a landscaped
greeB.belt area v;ith a minimum ':;idth often (10) feet
exeopt v/h6B sl:leh property abuts a resid6Btial district
such greeflbelt shaH have a minim.1ffil width of
t,,;eBty fi'le (25) feet.
17. Peripheral greeBbelt. The project area shall be
enelosed on all sides with the exeeptioa of
aceessways f-or traffie and freight by a laadscaped
urea ':lith a miaimlilll width oftweBty five (25) feet
except \'/chef!. ffi:leh property abuts a rosideBtial aistriot
such greeBbelt shan haole a miniffi-l:lHl width of forty
(10) feet.
It shall be the responsibility of the ovmer or
developer to eaITY aut this reql:lirem.ent, and to
provide Sl:lOO maiH:tenaBee or gua:Fa:fttee of
maintef!.anee, sl:lbject to plamliag and develofll'H6Bt
~
(6) Perimeter buffer. (8:) }.. miRimUffi
perimeter bl:lffer twooty five (25) feet in width shall
be pFOviaed sUfFOUBding the project. lVI buffers
abtltting the right ef '.vay of arterial, :roadways shall
incll:lde a landseaped Bem1.
4. Interior Open Space. B. Open spaco:
Adequate landscaped open space shall be provided to meet
'.vhiOO meets the particular needs and demands of the
proposed each development. The type and distribution of all
open space shall be determined by the character, intensity
and anticipated residential or user composition of the
corresponding proposed development.
October 17, 2007
!: Multi-family and Planned Developments.
Landscaped open space shall be provided to
- 59-
SITE DEVELOPMENT STANDARDS
meet the particular needs of the subiect
development. The provision and design of such
open space shall be a factor of proiect size, density,
and anticipated user composition of the
development. It is the intent of this subparagraph to
require pervious space within common areas that
enhances development with a combination of
passive or open play areas, and areas with cooler
micro-climates created by extensive tree canopies,
cool ground surfaces, and proper building massing
and orientation for air flow. In addition to the
landscaping required by other sections of this article,
the following requirements specifically apply to
multi-family developments, town homes and
planned developments, such as within a PUD or
SMU district:
ill The proiect shall include one (1) tree
for every 1.400 square feet (or fraction
thereof) of developed areas as represented by
principal and accessory buildings. Trees
required along street frontages shall not
count toward this requirement. However,
credit shall be given toward this requirement
for those trees that are preserved on-site and
deemed healthy by staff or a certified
arborist. The use of canopy trees should be
emphasized in order to maximize shading;
ill Except for recreational settings for
open-play and areas used principally for
drainage and storm water management
purposes, the use of sod should be replaced
with fully planted areas, and mulch or
alternative natural covers such as pine
needles from the concentration of slash pine
trees or comparable species. Hard surfaces
used in these areas should be avoided, except
for the minimal use of pavers or other
pervious, or partially-pervious materials; and
ill Larger open areas should be located
central within the proiect, to minimize
distance to all units. The open areas can be
designed in coniunction with active play
areas such as swimming pools and hard
court game areas; however, such impervious
October 17, 2007
- 60 -
SITE DEVELOPMENT STANDARDS
areas shall not count towards this
requirement for interior open space.
K. GeBeral landscapiRg for ell:lster and
multifamily housiHg developments. In additioH to
the landseapiHg req1:Iired by other seetions of this
code, the following nl:lmser of trees are required f-or
opea eOfBmon areas.
1. .\ miHimum of oae tree for eaeh one thoasBfld
fl.'/e lRtndred (1,500) sqaare feet (or fraetioR thereof)
of de'/eloped area. Trees that are preserved OR site
in opeH common area shall reeei'/e eredit aglHast the
larldscape area requirements. It is the iH:ten:t of this
section to create a park like envirollffi6B.t. This
section is iaeladed in ofder to Ci'eate pri':aey, shaded
aTellS and an aesthetically pleasing 6B.VlFOllB'leH:t, and
in determiRing the validity of any site plaB in
accor-dance with Section 6, the planniRg and
de>/elopmeflt board shall take these faetors into
considefation.
b. SMU Suburban Mixed Use District.
See usable open space requirements of the
Suburban Mixed Use (SMU) district in Chapter 4,
Article ill, Section 5.G.1.
f: PID Planned Industrial District.
Each development shall contain a minimum
of 20% unobstructed, non-vehicular open space.
Areas designed to meet this reauirement shall have
adequate grading and drainage, and shall be
continuously maintained in a dust-free condition by
suitable landscaping with trees and shrubs.
Preserved or re-established natural landscaped areas
or habitats within a pm may count towards this
open space requirement without having to meet the
requirements regarding grading, drainage, and dust-
free condition.
13. Open space. Eash plot to be dl'J'/6Iof'led shall
contain a mmimum of tv/6B.ty per ceat (20%)
unobstructed, Hon_vehieular Op6B space. }..ll open
portioas of aBY lot shall ha'le adequate gradffig and
drainage, and shaH be eoH:tiooously maintainea in a
dust free eondition by sl:litable laBdseapiBg .....ith
trees, sfh-ubs or planted grol:lRd cover. The desiga of
October 17, 2007
- 61 -
SITE DEVELOPMENT STANDARDS
such landscaping ood the measures taken to insure
its maintenance shall be subject to the approval of
the planning and developmoot board.
ib- S!\4U district. 6. Landscaping. The
landscaping requirements for the SMU District are
supplementary to those requirements sct f-orth in
Chapter 21 of the Boynton Beach Land
Development Code.
(a) All new oonstruction in the SJ\4U
Distric-t shall proyide shade trees in the
streetscape.
(b) The trees selected shall be eORsistent
with the established thern.e of the street,
'lIhere appropriate. The City Forester 'lIill
pro';ide consultation on appropriate species.
( c) Trunks shall be a minimum four ( 1)
inch caliper measu-re at DBH. In addition,
there shall be no branches belo'N four (1)
feet f{)r visibility.
(d) In instances where canopies of
overhangs make it infeasible to plant trees,
alternative means of providing landscaping
for the sidewalk shall be utilized.
(6) Small flowering trees shall be planted
under o';erhead utility liRes.
(f) Upon inspec-tion by the City Forester,
any trees fouHd to be in declining cORdition
shall be replaced withiR thirty (30) days.
(3) Tree irrigation. (n) Lo':.. 'Iolume
design irrigation systems shall be mstaUed to
service all trees with bubblers and other
landscape materials '.'lith sub irrigation
design.
(b) Irrigation s)'stern.s shall be in operable
condition at all times.
(5) Flo'l/er containers. (a) To add color
and soften iRtemal sidewalk pa';ing '.'lith
October] 7, 2007
- 62 -
SITE DEVELOPMENT STANDARDS
plants, flower oontainers coBtaiHing
blooming 8:lml:lals or perennials aro
enoouraged to be planted and maintained
along facades of aU oentral mixed use areas
in the SMU Distriet.
D. Landscape Standards for Specific Uses
1. Exterior (Outdoor) Stora2e. Outdoor
storage areas, including where boat repair is allowed, shall
be entirely screened from public and private rights-of-way
and adiacent properties bva landscape "barrier". Landscape
barrier requirements include a landscape strip containing a
six (6)- foot tall buffer wall, trees of varying heights, and
shru?~plallt~ tip-t~-tip'_1'h~_~ll!f~ wa!l iSIl()!_~eauired
where the subi ect property abuts the Light Industrial (M -1 )
zoning district. A taller wall (up to eight (8) feet in height)
and a berm may be recommended in order to achieve the
desired screening effect. Less planting reauirements may be
allowed deoending on the lack of visibility, or based on the
adiacent uses and / or zoning districts. See additional
regulations regarding the exterior storage of merchandise in
Supplemental Zoning Regulations pursuant to Chapter 3.
Article V. Section 11.
2. Wireless Communication Facilities (WCF)
At minimum, a WCF shall require an Urban
Landscape Buffer (Type 1) or Suburban Landscape Buffer
(Tvpe 1). whichever is applicable.
3. Group B Satellite Dish Antennae. All Group B
Satellite Dish Antennae shall be screened on three (3) sides
with landscape materials. If a buffer wall is used for
screening purposes, shrubs or other species shall be planted
along the base of the wall for visual enhancement.
f. Buffers. I) .^~ ten foot v/ide landscape bl:lffer shaH be
located along the street frontage. This bl:lffer shall contain
oae (1) tree ten (10) to fifteen (15) f-eet in height ':Iith a
miniml:lffi three iaoo caliper eyer)' forty (10) f-eet, a
oOntiBUOUS hedge twenty fol:lr (21) inehes high, tweet)' four
(21) inehes on C6Bter at time of planting with flowering
grounacover.
(2) Interior property lines. (a) }.. ten foot wide
landscaped euff-er shaH be looated on all interior property
lines. \llh6B the buffer s~arates the property from a
October 17, 2007
- 63 -
October 17. 2007
SITE DEVELOPMENT STANDARDS
residentially zoned property, the buffer shall contain a six
{2l foot concrete wall landsoaped on the exterior side by Q
continuous hedge no less than thirty six (36) inches high and
planted tVienty four (21) inches on center at time of
planting; trees ten (10) to fifteen (15) feet in height with
three inoh caliper every forty (10) feet; and groundcover.
\Vhen the buffer separates the property from other
commercial property, the buffer shall not be required to
contain a concrete wall. Landscaping shall be continuously
maintained.
1. The wall shall be kept in good repair and appearance
at all times.
2. Openings with gates may be allowed v..here deemed
appropriate by the City Commission.
b. Buffers. Except for permitted drivev;ay openiRgs, i1
fiye (5) foot wide lURdscaped buffer shall be located around
that portion of the parcel of which the gasoline dispensing
establishment is located. Wl1en the buffer separates the
portioa of the property on which the gasoline dispensing
establishment is located from a residentially zoned property,
the buffer shall oontain a six (6) foot high concrete wall
landscaped on the exterior side by a oontinuous hedge no
less than thirty six (36) inches high and plan-ted twenty four
(21) inches on center at the time of planting; trees ten (10) to
fifteeR (15) feet in height with three inch caliper every forty
(10) feet; and grmmdoover. '.Vhen the buffer separates the
portion of the property on '.vhich the gasoliRe dispensing
establishment is located from other eommercial property,
the buffer shall not be required to contain a concrete wall.
Landscaping shall be continuously maiHtained.
(1) The Viall shall be kept in good repair and
appearance at all times.
(2) Openings with gates may be allowed v.rhere
deemed appropriate by the City Commission.
Section 5.
Alternate Compliance.
A. General. Unique conditions associated with individual
sites may justify the review and approval of alternative landscape
designs that do not specifically comply with the landscaping
requirements of this article. A different design proposal may offer
superior results or maximum achievement of the City's objectives
- 64 -
SITE DEVELOPMENT STANDARDS
which can only be accommodated through the provisions and
requirements of this section. This section allows alternate landscape
designs that may deviate from the standards of this article that
regard, but are not limited to, plant species and spacing, and the
locations and widths oflandscaping buffers and strips.
1. Purpose and Intent. Alternative compliance is
intended to allow for flexibility in landscape design in order
to consider unique site characteristics and adjacent uses;
maximize preservation of natural amenities; and to
accommodate current desirable trends in landscape design
and plant selection, and creative design techniques.
2. Administration. The Director of Planning and
Zoning or cl(~silll!~~ shall also coordinate, interpret. and
administer this section.
3. Applicability. Any application for site plan
approval may be eligible for alternate compliance pursuant
to the Alternative Landscape Plan (ALP).
B. Alternative Landscape Plan (ALP).
meet the following general requirements:
An ALP must
1: General Reauirements.
!.: The contents and mInImum information
required on the ALP shall be in compliance with a
"standard" landscape plan pursuant to Chapter 2.
Article II. Section 5.F.3.
b. The ALP shall include a narrative and any
supporting documentation that clearly details and
demonstrates compliance with the purpose and
intent of Section 1 and the landscape design
principles of Section 2 of this article.
~ An ALP may be submitted in order to
provide a variety of plant materials in excess of the
minimum requirements with a greater degree of
compatibility with surroundin~ uses than a standard
landscape plan.
October 17,2007
- 65 -
October 17, 2007
SITE DEVELOPMENT STANDARDS
Section 5.
2. Review Criteria.
!: Uniaue Characteristics. An ALP shall
only be accepted for review if in compliance with
the intent and purpose of this section.
b. Meets or Exceeds Minimum Standards.
The ALP exceeds the minimum standards
and furthers the design principles of this article.
S Consistency and Compatibilitv. The
proposed ALP is not inconsistent with desirable
landscaping materials and designs on adiacent
proiects.
Communitv Desifzn.
A.
General.
.1 Purpose and Intent. The purpose of this section is
to provide additional landscaping necessary to further the
design obiectives and principles ofthis article.
2. Administration. The Director of Planning and
Zoning or designee shall also coordinate, interpret, and
administer this section.
3. Applicabilitv. The provisions of this section shall
apply to all new construction, maior modifications to
existing sites, excluding single-family and duplex dwelling
units on individually platted lots. This section shall not
apply to newly created landscaped areas where compliance
with regulations does not decrease conformance with
parking regulations.
4. Relief from Standards. Any deviation from these
landscape standards shall require a Community Design Plan
Appeal (CDP A), which is subiect to review and approval by
the City Commission. A request for a CDP A shall be
reviewed in accordance with Chapter 2, Article II, Section 9.
Q. Compatibility ';/ith existing landscaping. In order to
maintain compatibility with adjacent development, the Q!y
city may require, where desirable, that site landscaping be
desigacd similar to adjacent or nearby property.
- 66 -
SITE DEVELOPMENT STANDARDS
B. Foundation Landscapin2.
1. Applicability. The requirement for
foundation landscapin~ (shrubs and trees) shall apply to all
front and side elevations of multi-family residential and
non-residential buildings. These provisions are expanded to
include rear elevations where buildings are visible from
adjacent rights-of-way, residential zoning districts, or where
otherwise recommended by staff.
2. Standards.
!: Landscape StriP. Foundation
landscaping shall be installed within a strip of land
not less than fiveJ5) fe~t in wi~!!I. The ultimate
width and dimensions of this parking area shall be
proportional to the size and growing characteristics
of intended plants and tree species, as promoted by
the objectives of this article.
b. Shrubs. Foundation landscaping shall
consist of shrubs installed in a continuous row or
within 10-foot wide clusters spaced a maximum of
15 feet apart. The selection of shrub species should
be compatible with the required plantings of
perimeter landscape buffers and landscape strips
along the abutting rights-of-way. Foundation
landscapin2 shall be placed abutting the wall or
installed within separate planter areas no farther than
20 feet from the wall of larger projects or shopping
centers.
~ Trees. Tree sizes within foundation
landscape strips shall be proportional to building
heights and massing: planted no less than one-half
(Y2.) the building height when buildings are 45 feet in
height or less.
October 17, 2007
M. LlmdseapiHg of Op6B ':laBs. The provisions of
this seetioB shall apJ3ly to the :&oat elevatioa \-vall
and tV/a side elevmiaB ':falls (and rear ele'/ations
where '/isible from adjaeoot rights of way) of all
oommercial or aon resideBtial b1:IildiB.gs (eKell:lciing
indastriall:lses with expOSl:lfe limited to laeal streets)
where that portioR of the Base level ';aid of
',T:iBdows, a'llaiags, and doorways exeeeas 25 liBeal
feet, or ...mere otherwise reeoHHReBded by the
- 67-
SITE DEVELOPMENT STANDARDS
Director for minimal aesthetic improvOHloot.
Fouadation laIldscaping shall be placed in a strip of
land not less than five (5) f-eet wide and shall include
a cORtin:uous colorful shrub~ and groundeover
oompatible ','lith perimeter loodscapiag (rights of
way), or a minimum 10 foot 'Hide duster of the same
plants spaced a maKimuIB of 15 linear feet apart.
Foundation lcmdscaping may be placed abl:ltting the
wall or planted in a separate planter no farther than
20 feet from the wall oflarger projeets or shopping
centers. Height of trees when planted shall be a
minimum of 1 /2 building height at time of planting.
Palm tree species should be slow gro'.ving, multi
trunk, ':lith the majority ofthe tree canopy providing
a visual barrier of the open wall. Eligible palm tree
species may be one or more of the following:
Pygmy Date Palm, Paurotis, Adonidia, Foxtail, and
Royal. For properties zoned M 1, this requirement
shall only apply to facades orieHted to'I/ard abutting
streets.
L. Foundation landscaping. Foundation
landscapiHg shall be reqHired in the front and side of
each multifamily or cluster d'.velling in order to
enhance the visual appearance ofthe building and to
promote privacy.
C. Plazas. Plazas shall contain paved, open, and
landscaped areas. At least one (1) tree shall be planted for each 900
square feet of plaza area. Shade trees shall be planted within the
plaza area or along the periphery. See Chapter 4, Article ill, Section
4.B.7 for additional regulations regarding plazas and open space.
D. Drive-throU2h Facilities. Pursuant to Chapter 4, Article
III. Section 4.B.4., drive-through facilities shall not be allowed on
any building facade that directly faces a public or private right-of-
way. Landscape material may be used to provide additional
screening to ensure that said facilities, located on eligible building
facades, are not visible from abutting properties or rights-of-way
(pubic and private). This landscape screen shall consist of trees,
shrubs. a berm, or a combination thereof. necessary to achieve the
desired buffering effect.
!: 1. A minimum ten (10) foot v:ide bl:lff-er strip shall
be installed between the street right of way and the drive
through lane, aJong the entire 16Bgth of the drive through
lane faciRg the street, and shan be provided in lieu of any
October 17, 2007
- 68 -
SITE DEVELOPMENT STANDARDS
landscaping required by the landscape (;lode for 'lehiealar 1:18e
areas adjaeent to a p1::1blic right of way. The v/idth of the
buffer stIij3 shall exclude utility easem.eBts;
!!.: 5. The landscape buffer strip referen.eed above shall
oontam a mmim1::1Hi two (2) foot tall earth befffi alOBg the
entire length of the dri'/e thiOl:lgh lane facing the street and
shall have a slope BOt to exoeed a ratio of thTee to ORe (3: 1 );
~ 6. The landscape buff-er strip referenoed above shall
be planted with a minimum of one (I) tree, a minim1::1Hi of
twelve (12) feet tall, for eaeh thirty (30) liRear feet, or
fraetion thereof, of driY/e through laneage facing the street.
In additioR, there shall ee plaBted withiR this buffer strip a
contiB-l:lous solid visual soreeB at least three (3) f-eet in
heigl:1f withiaoBe );6El:f of installation. This sereeH shan be
comprised of at least 1\'/0 differeffi species of shrnes plamed
in gFel:lpings or l:lRoolatiRg rows. The sl:1rnbs shall be a
miRimum. of tIn-ee (3) gallons in size with an 18 21 inch
spread, full to base, at time of plamiHg. Ground cover shall
be plBflted 'llithiB. 25% ofthe required area of the lanaseape
buffer s1fi.p~
!!:. 7. The landscape buff-er stIij3 refef6Boed above shall
use plant materials that meet the quality requffem.6Bts ofthe
city's landseape eade.
E. Service Areas. C. Serviee Areas. 1.
Additional screening is required where off-street unloading and
loading areas are visible from abutting / adjacent rights-of-way or
residential properties. Such screening is comprised of shrub and
tree species possessing dense foliage and planted of a size to form a
opaQue screen. Ualoading and loadiag areas shall be sereened :from
streets Bfld p1::1blic 'lie'll by a euffer wall or cOBtiffi:1al:ls '/egetativo
buffer. Vegetati'le lmffefs shall Be comprised of sa'1ffi ana tree
species having d6Bse feliage and of a size aBd spaemg to form a
continuous soreen of plant material as required by the Landseape
Geae.
F. Mechanical Equipment. If feasible, all above ground
mechanical equipment such as exterior utility boxes, meters, and
transformers shall be visually screened. Back-flow preventers shall
be painted to match the principal structure. <I. EK:teriorl:ltHity
boxes, meters, tFansformefs, etc. shall ee soreeaed from pHblie view
by a Buffor wan ar eentmuous vegetative buffer as reqtHi-ed by tho
Landseape Code.
October 17, 2007
- 69 -
SITE DEVELOPMENT STANDARDS
G. Dumpster Enclosure. J. Lffi'ldseaping and
dumpsters. ,,^JI dumpsters should be placed OR a COR crete pad ten
(10) feet iH width wide ','lith an appropriate depth and be soceened
on three (3) sides as described in Chapter 9, Section 10, Paragraph
C.3. Provide aeoent slL.-u-bs along the screen wall. All dumpsters
and recycling receptacles are required to be screened in accordance
with Chapter 4, Article VI, Section 5.C. Landscape material shall
be installed along three (3) sides of the enclosure walls at a
minimum of one-half (112) the wall height at time of planting.
However, within industrial developments, the landscape material
may be unnecessary where the dumpster enclosure is located within
the vehicular use / loading areas and not visible from adjacent road
ri~ts-of-way. Also see enclosure wall requirements Chapter 4,
Article VI. Section 9.C.
H. Lift Stations. The walls of an enclosure containing a lift
station shall have landscape material planted around the perimeter,
at a minimum of one-half (1/2) the wall height at time of planting.
I. Base of Siens. The base of a sign shall be enhanced
with a minimum of two (2) colorful shrub species, selected for
entrance compatibility not less than two (2) feet in width and placed
around no fewer than three (3) sides. The appropriate selection of
species and design shall ensure visibility to low monument signs at
plant maturity. Landscaping of signs within plazas and shopping
centers shall also include a minimum of one (1) signature tree.
Annuals and other flower species may supplement but not substitute
the required shrub plantings. O. Site signage. The base of u
sign shall be oohBfloed with oolorful grooodoover plants (annuals
may be slipph~fFl:ental to other grmmdeover plants hllt not be u
substitute) Bfld a miaimlim of two colorful sh.-ubs species all
selected for entranee eOffipatibility (not to be less than 2 feet in
width and plaeed around RO fewer than 3 sides). Species selection
and design shall eBSl:lfe visibility to 10','1 mOfl1:lfRent signs at plant
matl:lrity. LandsoapiRg of plaza/shopping oenter signs shall also
incll:lde a miRimum of OFle (1) signature tree.
Section 6.
Enforcement.
A. Responsibility. Section 10. Enforcement of code
regulations aHd proyisions; violations, peflalties Bfld other rem.edies.
,,\. Enf{)rceB'leftt respoasibility. No building permit, certificate
of occupancy, or certificate of completion and use or certificate of
oeeupancy shall be granted by the Department of Development
do.;elopment department, except in compliance with the provisions
of this code or court deeision.
October 17. 2007
- 70 -
SITE DEVELOPMENT STANDARDS
The regulations and provisions of this code shall be held to be the
minimum requirements adopted for the protection and promotion of
the public health, safety, oomfort, eORv6Bi6Bce, order, appearance,
prosperity or general welfare.
Whenever the regulations and requirements of this code conflict are
at 'laflaflOe with the requirements of any other lawfully enacted and
adopted rules, regulations, ordinances.. or laws, the most restrictive
shall apply.
B. Penalties B. Violation afld penalties for non
oompliance of re~ffed landsoaping (maiat6Bafloe). For any and
every violation of the provisions of this code, and for each and every
day that such violation continues, said violation( s) shall be $250 per
day until violationlli) is / are corrected by the property owner.
Persons charged with such violation(s) may include:
1. The owner, agent, lessee, tenant, contractor or any
other person using the land, building or premises where such
violation has been committed or shall exist, or
2. Any person who knowingly commits, takes part or
assists in such violation, or
3. Any person who maintains any land, building or
premises in which such violation shall exist.
4. Violations. Upon inspection by the City,
any plant material found to be in a declining condition shall
be replaced by the owner within 30 days or a Notice of
Violation shall be issued.
C. Other Le2al Remedies C. Other legal F6ffledios.
In addition to the criminal penalties and enforcement procedures
provided, the City Commission may institute any lawful civil action
or proceeding to prevent, restrain or abate:
1. The unlawful construction, erection, reconstruction,
alteration, rehabilitation, expansion, maintenance or use of
any building, structure or parking area, or
2. The occupancy and / or use of such building,
structure or parking area,.;. or
3. The illegal act, conduct, business of use of, in or
about such premises.
October 17, 2007
- 71 -
SITE DEVELOPMENT STANDARDS
D. Administrative Remedies D. Other administrati'v'e
rem.edies; buildiBg permits aB.d certificates of ocoo.:panc)' afld use.
The following administrative remedies may be applied when
appropriate:
1. Issuance. No building permit, ef certificate of
occupancy, or certificate of completion and use shall be
issued by the Department of Development development
department for any purpose except in compliance with the
provisions of this code, conditions of approval. or tmtl other
applicable ordinances and laws, a decision of the planning
and de>v'elopmoot board or court decision.
2. Suspension. The Department of Development may
suspend a building permit, certificate of occupancy, or
- n___'.. _, _.. ._. ,-- .... -
certificate of completion where an administrative
determination has been duly made that an error or omission
on either the part of the permit applicant or government
agency existed in the issuance of the permit or certificate
approval. A valid permit or certificate shall be issued in
place ofthe incorrect permit or certificate after correction of
the error or omission.
3. ;h Revocation. The Department of
Development de>lelopment department may revoke a
building permit, ef certificate of occupancy, or certificate of
completion in those cases where an administrative
determination has been duly made that false statements or
misrepresentations existed as to material fact(s) in the
application or plans upon which the permit or approval was
based.
3. SuspensioB. The developmoot department may
suspeBd a BllildiRg permit or certificate of oCC:Upaflcy and
use vlhere an administrative determiBation h.as been duly
made that an error or omissioR OR either the part of the
permit applicant or gOVemInoot agooc)' existed in the
issuBfloe of the permit or certificate approval. }~ valid
permit or eertificate shall be issued in plaoe of the inoorrect
permit or certificate after correction ofthe error or omission.
4. Notice and Appeal appeal. All Department of
Development development department decisions concerning
the issuance, suspension, or revocation or suspoosion of
building permits or certificates and eertificates of occupancy
shall be stated in official written notice to the permit
applicant. Any decision of an administrative official may be
October 17, 2007
- 72-
SITE DEVELOPMENT STANDARDS
appealed to planBiHg and developmoot hoBi'"'<i within thirty
(30) days of the action~ that the aggritYled party wishes to
appeal. (Ord. No. 00 51 ~ 2,101 00)
Section 7.
Surety.
In the event that the landscaping requirements of this article have not been
met at the time that a certificate of occupancy or certificate of completion
could otherwise have been granted, and said certificate is requested bv the
developer, the City may enter into a performance surety agreement
approved by the City Attorney through which the property owner or
designated agent ensures compliance with the provisions and requirements
of this article. This formal agreement with the City shall require the owner
or his agent to post a performance bond or other city-approved surety in an
alllount e9ual to 11O~ ofthet()tal estim~tedc()st of materials.la~()r, and
any other costs incidental to the installation of the reauired landscaping.
The cost estimate shall be furnished by a qualified landscaping contractor.
It shall name the City Commission as beneficiary, be in a form satisfactory
and acceptable to the Director of Finance, and specify the time for
completion of the landscaping requirements of this article at no later than 30
calendar days.
8eetioB. 7. PerioffHBfloe sur-sty. In the event that the IBfldseaping
reql:lirem.ents of this article have net ee6B met at the time that eertifieate of
ocoopaney eould otherwise have be6B gmBted, and s&id pernMt or eertifioo.te
is requested by the developer, the oity may 6Bter into an agreem.6Bt
appFO'led by the city attorney with the o'.vfl.er or his agmt that the pmvisions
and reql:lirem.oB.ts of this artiele will he c0mplied '::ith. lB. that ease the
O'llRef or his ag6Bt shall post a perrofFBBflee eOB.d or other city appreyed
surety in an am01mt equal to one hl:Hldred and ten (110%) per eoot of the
costs of materials, labor and other atteadant costs iaeiaeBtal to the
installation ofthe reql:lired landseapiag based l:If30R Bflestimate pfO\ided by
a qualified landseaping eontraetor. The slHetyshall:
^
.L.....
Naflle the City CommissioH as emeficiary.
B. Be in a f-(:)fFB satisfactory and aeeeptaele to the oity attomey ana the
finBflee direetor.
C. Speeify tho time for the eompletion of the landseapiBg Fe€J.1:I-irem.en-tS
of this article as determined by the eitymanager. COrd. 1'10.00 51, ~ 2,10
-1 00; OFd. No. 02 033, ~ 1, g 20 02)
S:\Planning\Zoning Code Update\l.DR Rewrite\Part III\Chapters\Chapter 4 Site Development S1andards\Final\Article IT Landscape Design and
Buffering Standards.doc
October 17,2007
- 73 -
x. NEW BUSINESS:
B. Consideration of Executive Director Evaluation
,
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~~~Y~T8~IC RA
East Side-West Side-Seaside Renaissance .
AGENDA ITEM STAFF REPORT
eRA BOARD MEETING OF: November 14,2007
I Consent Agenda I
Old Business I X I
New Business
Public Hearing
Other
SUBJECT: Consideration of Executive Director Evaluation
SUMMARY: The annual evaluation summary of Performance Appraisal scores as well as individual
Board member evaluations are attached for the Board's consideration. Board Chair Taylor has met with
the Executive Director regarding the evaluations and will lead the Board discussion on the results of the
appraisal along with any recommendations.
FISCAL IMPACT: Dependent upon result of Board discussion.
RECOMMENDATIONS: N/A
d~
7 '--,) ,
. -~--~
Susan Harris
Finance Director & HR Administrator
T:\AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS\Completed Agenda Item Request Forms by Meeting\FY 2007 _ 2008 Board
Meetings\07 11 14 CRA Board Meeting - November\Executive Director Evaluation.doc
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Boynton Beach
Community Redevelopment Agency
Competency-Based Performance Appraisal
Position: Executive Director
Community Redevelopment Agency
EXECUTIVE DIRECTOR POSITION
Instructions For Conducting A Competency-Based Performance Appraisal
Purpose and
Overview
All human beings have unique points of view or, within the context of
making judgment, biases. This is not "bad" or "good." We simply carry
them with us because of our upbringing, background, experiences,
etc. and color the lens through which we interpret the world we see
and experience. However, extreme biases can result in personal
judgments, perceptions and pre-conceived notions that have no
bearing on someone's job performance. These kind of judgments are
blatantly unfair, de-motivate entire organizations, and create barriers
to optimal success.
While no one can deny that total objectivity is not possible as it
concerns human behaviors, actions, and decisions, processes have
been created to minimize or cancel out many common biases in
certain employment decisions.
The foundation for a fair and objective performance evaluation rests
on identifying competencies in terms of the behaviors that are
required for a particular job and against related standards, or criteria.
When judgments are constrained to obseNable and measurable
behaviors and are made by several informed individuals, there is
typically very little disagreement. Confidence can be shared by all
that the process is as fair and objective as is humanly possible.
The process described below employs this method through the
identification of competencies and the behaviors and standards that
reflect these competencies. All raters are thus using the same criteria
to carry out the important task of providing a fair performance
appraisal.
Four Stages 1. Preparation
2. Performance Review
3. Independent rating
4. Consensus rating
Preparation 1. Familiarize yourself with the appraisal form, the competencies
and the tasks which fall under them within context of the
Executive Director position.
2. Familiarize yourself with the weight given each competency, the
rating scale, and description for each rating.
3. Gather your notes, documents, and any materials that will support
your evaluation (e.g., obseNations in meetings, one-one-
meetings, review of reports, other)
L
--
2
~-~-- -~----~ -~
Performance 1. Review your materials. Do your best to link the performance
Review indicators from your materials to specific competencies as they
are defined in the appraisal form.
2. One competency at a time, read its description arid the behaviors
that are representative of the specific competency.
3. One task at a time, under each competency, review your
materials mark the column (1-5) that reflects your most objective
judgment of employee's performance during the entire rating
period.
4. After rating each performance standard under a particular
competency, average the numbers for your rating for that
particular competency. This shall be done by totaling the scores,
dividing by the number performance standards.
5. Enter any positive comments or suggestions for improvement
during the next year.
6. Enter your average in the first box provided at the bottom of the
competency. Continue the same for each competency.
Reviewers' 1. After all Raters have independently conducted their performance
Consensus review, each interviewer will return his or her final rating to the
Rating CRA Human Resources Representative for compilation.
2. The HR Representative is charged with documenting each rating
for each competency, finalizing scoring and developing a complete
consensus rating.
3. The HR Representative will outline board recommendations for
improvement, goals and measurements for the upcoming appraisal
period (typically one year).
4. The consensus appraisal will be given to the CRA Board Chair
who will meet with the Executive Director to discuss in detail. The
results of that meeting along with any recommendations will be
presented at a eRA Board Meeting for Board approval.
J
3
COMPETENCY-BASED PERFORMANCE APPRAISAL
-- -- --- I
NAME: Lisa Bright DATE: October 15, 2007
- --
REVIEWERS: Board of Directors NUMBER OF DIRECT RJ;:PORTS: 8
-
POSITION: Executive Director ORGANIZATION: Boynton Beach CRA
REPORTS TO: CRA Board ANNIVERSARY DATE: June 20, 2005
Rating Scale and Definitions. Weight Scale for Competencies
Rating Scale: Each competency will be rated Weight Scale: Each competency is weighted
from a 1 to 5. The performance appraisal on a scale of 1-100. In other words, each
evaluation is based upon qualitative and competency is weighted based upon its
quantitative performance standards to carry overall importance to the job. The required
out the duties of the employee's job. competencies are listed in the table below
and the overall weight is a composite of all of
1. Unsatisfactory: Performance falls the tasks performed within the competency.
substantially short of job requirements. Job Knowledge 15%
Consequences may include, but are not
limited to, termination, corrective feedback
interview or redefinition of duties. Administrative & Organizing 15%
2. Marginal: Performance does not meet an and Planning
acceptable level in all areas. Improvement is
needed. Leadership 25%
3. Fully Satisfactory: Has performed at a Interpersonal
fully satisfactory level, meets the 10%
requirements of the job in all respects and Adaptability 10%
occasionally exceeds job performance
standards. Oral Communication and 20%
4. Distinctive and Well Above Satisfactory Negotiation
Performance: Performance is significantly
better than average. Performance Written Communication 5%
consistently exceeds standards. TOTAL: 100%
5. Outstanding: Exceptional performance of
high caliber with a remarkable and
documented level of achievement and
pacesetting performance.
5
JOB KNOWLEDGE COMPETENCY: Knowledge of economic development issues and trends,
public relations and issues affecting urban revitalization, financial packaging for development
projects, principles and practices of City Planning, Zoning, historic preservation and housing,
financial and legal aspects relating to bond issue and sales and land acquisition, marketing
techniques relating to promoting programs, principles and practices of administration and
organizational theory, research techniques, methods, and procedures, principles, practices and
laws surrounding redevelopment in the City of Boynton Beach and the State of Florida, economic
development trends and techniques and the functions, operations and relationships among local,
state, and federal agencies related to redevelopment and housing policies, principles and
practices of budget preparation in the public sector, and the practices and methodologies of
contract administration and the development and implementation of procedures.
Knowledae Performance
Weiaht Ratina 1 6 3 4 5
1. Identifies industry groups (i.e., realtors, construction firms,
architectural firms, engineering firms etc) who are in the process of
starting a new development, buying old property to refurbish, and X
opening up a retail establishment in order to provide external
marketing support for these groups during design, and
implementation.
2. Initiates, plans and directs the implementation of
the adopted redevelopment plans (i.e., 20-30 plan, BB corridor r
plan, N. Federal Plan, Urban Design Guidelines) and answers
general development questions as necessary.
3. Provides oversight, and input to staff on overall agency direction, X
and for individual strategic plans by conducting weekly meetings
with staff to share and update plans, and to ensure that everyone is
communicating regularly and are aligned with the mission of the
organization.
Comments (Note strengths and areas in need of improvement for the next year):
6
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY: Ability to plan
and organize constantly changing daily work flow by establishing priorities for the completion of
work in accordance with sound time-management methodology; effectively and efficiently utilizes
resources to achieve such goals and objectives. Ability to apply principles of ti';1e management.
Admin istrative Performance
Weight Rating 1 6 3 ~ ~
1. Oversees preparation of the annual operating budget and
capital plan by meeting with the Finance Director and other X
department heads to present to the CRA Board for approval,
and approves and reviews budgetary and financial reports.
2. Handles all Board matters, policy matters and other related X
issues in order to accomplish Board Directives.
3. Sets all Board monthly meeting agendas and has oversight X
for all Board packets to ensure correct material is in packets.
4. Directs and implements projects in the phase of completion X
and evaluation in order to bring back the information to the
Board for their review and policy decision making.
5. Provides oversight and assistance with all administrative and )\
operational duties and issues for the CRA.
Comments (Note strengths and areas in need of improvement for the next year):
7
LEADERSHIP COMPETENCY: Ability to lead a team of paraprofessional and professional
staff towards goals and objectives. Ability to identify and respond to community, Redevelopment
Agency Board, and City Council issues, concerns, and needs. Ability to engage in on-going
process improvement review and implementation, both individually and as a team member and
leader. Ability to apply supervisory, management and leadership principles, pra'ctices concepts
and techniques. Ability to favorably influence the activities of others (e.g., outside vendors). Ability
to identify and correct personal deficiencies. Ability to display sensitivity to the feelings of others.
Ability to demonstrate initiative. Ability to remain fair and objective. Ability to favorably influence the
activities of others, to withstand criticism and to demonstrate initiative.
Leadership Performance
Weiaht Ratina 1 2 ~ ~ ~
1. Oversees and is responsible for the final selection, X
training and evaluation process for all CRA staff.
2. Conducts weekly staff meetings in order for staff to
share information and keep abreast of overall CRA X
operations and other operations in the City and local
community.
3. Meets with subordinate(s) to discuss and review job {
performance as necessary.
4. Analyzes and evaluates working conditions for X,
improved employee output and requests and evaluates
both written and oral input from employees to improve
departmental services.
5. Conducts supervisory conferences or discussions with 1
subordinates in reference to their performance; provides
positive and corrective feedback.
6. Visits subordinates on-site to observe their work and to )
provide assistance and input as necessary.
7. Informs subordinates of how their efforts, in any given ~
project, affected the outcome of the total project.
8. Writes performance appraisal reports. X
9. Engages in an on-going reinforcement of working as a
team including process improvement review and X
implementation, both individually and as a team member
and leader of staff.
10. Provides vision and sets operational goals to achieve ~
the CRA vision, and identifies and analyzes administrative
problems, and implements operational changes.
8
Comments (Note strengths and areas in need of improvement for the next year):
INTERPERSONAL COMPETENCY: Ability to develop and maintain excellent rapport, and
cooperative and courteous relationships with boss, co-workers, officials, developers, city
employees and the general public. Listens to and considers their suggestions and complaints and
responds appropriately.
Interpersonal Performance
Weiaht Ratina 1 2 ~ 4 5
1. Uses diplomacy and tact during interactions with others, A'
particularly during times of disagreement.
2. Develops and maintains rapport and collaborative
relationships with officials, co-workers, developers, city staff X
and the general public. Listens to and considers suggestions
and complaints to respond appropriately.
3. Displays sensitivity to the feelings of others. X
Comments (Note strengths and areas in need of improvement for the next year):
f----
9
ADAPTABILITY COMPETENCY: Ability to be adaptable to performing under stress when confronted
with critical and/or high priority activities, events or unusual situations in which working with speed and
sustained attention are make or break aspects of the job. Ability to remain fair and objective. Ability to
remain calm in stressful situations. Ability to think under pressure. Ability to display patience.
Adaptability Performance
Weiaht Ratina 1 2 3 4 2
1. Performs under stress or when confronted with critical and/or
high priority activities, events, or unusual situations in which ;)
working with speed and sustained attention are make or break
aspects of the job.
2. Communicates effectively and efficiently with persons of ~
varying educational and cultural backgrounds.
3. Adjusts to constantly changing daily work flow by establishing X
priorities for the completion of work.
Comments (Note strengths and areas in need of improvement for the next year):
10
ORAL COMMUNICATION AND NEGOTIATION COMPETENCY: Ability to speak to people to
conveyor exchange information; receive or provide assignments or directions; speak with others with
poise, voice control and confidence; record and deliver and communicate effectively and efficiently with
persons of varying educational and cultural backgrounds. Ability to communicate orally in the English
language with customers, clients, and the public in a one-to-one or group setting. Ability to use diplomacy
and tactfulness. Ability to make presentations to the CRA Board on a regular basis. Ability to facilitate
public meetings, workshops, and negotiations. Ability to negotiate. Ability to persuade others. Ability to
seek out opportunities for redevelopment and negotiate effective and constructive deals on behalf of the
CRA. Ability to deal constructively with conflict and develop effective resolutions. Ability to explain things
clearly.
Oral Communication and Neaotiation Performance
Weiaht Ratina 1 ~ ~ ~ ~
1. Negotiates the acquisition and disposition of real estate for the )(
CRA and manages the real estate assets held.
2. Serves as an in-house consultant and represents the CRA in 1
dealing with and interfacing, communicating and resolving issues
and problems with other agencies on a variety of related matters.
3. Conducts, directs and oversees all Public Relations activities for X
the CRA.
4. Meets and confers with Board Attorney in order to ensure that A'
Board policies and directives are being implemented appropriately.
5. Serves as public interface with the development community by
attending meetings, visiting sites, discussing issues for resolution, }f
discussing architectural styles, and negotiating, and providing
guidance etc.
6. Prepares and responds to email messages from the Board, /f
staff, developers, City officials and other personnel.
7. Attends monthly Board meeting and other requisite meetings in A'
order to keep abreast of activities and programs, and to provide
information and/or answer questions as necessary.
8. Deals with conflict and develops effective resolutions. X
9. Makes presentations to the CRA Board and facilitates public 4
meetings, workshops and negotiations on a regular basis.
Comments (Note strengths and areas in need of improvement for the next year):
11
WRITTEN COMMUNICATION COMPETENCY: Ability to produce written documents in the English
language with clearly-organized thoughts with proper sentence construction, punctuation, and grammar.
.
Written Communication Performance
Weiaht Ratina 1 6 3 4 5
1. Prepares written evaluations on the status of a program or )(
project for the Board of Directors.
2. Produces written documents in English with clearly organized X
thoughts with proper sentence construction, punctuation and
grammar.
Comments (Note strengths and areas in need of improvement for the next year):
_.
Board of Director's Independently Competencies
Derived Scores:
Competency Scores: K AD& LD IP ADP OC WC
OP NEG
Name: Chairman Taylor
Name: Vice-Chair Rodriguez
Name: Board Member McCray
Name: Board Member McKoy
Name: Board Member Weiland
Final Consensus Score Across Five (5)
Raters
J2
Competency Leaend:
K = Job Knowledge
AD&OP = Administration & Organizing and Planning
LD = Leadership
IP = Interpersonal
ADP = Adaptability
OCNEG = Oral Communication and Negotiation
WC = Written Communication
PERFORMANCE SUMMARY (Using a 1 to 5 point scale)
1. Job Knowledge Summary Score: x .15
2. Administrative & Organizing and Planning Summary Score: x .15
3. Leadership Summary Score: x .25
4. Interpersonal Summary Score: x .10
5. Adaptability Summary Score: x .10
6. Oral Communication and Negotiation Summary Score: x .20
6. Written Communication Summary Score: x .5
ACTION PLAN: Document goals (such as special projects, career development needs,
leadership development) which need to be accomplished in the coming year.
Goal Measure of Success When Com Dieted
1.
2
3.
4.
5.
13
EMPLOYEE COMMENTS:
1. We have reviewed the job description for my job and the Yes No
competencies, and it reflects my job duties. ,
2. This review is generally consistent with my view of my Yes No
performance.
3. Comments:
4. This appraisal has been discussed with me by the Chairman of the
Board. Yes No
Employee Signature:
Date:
14
---::T:c ~ /?"C ~~1{'/C/'L
COMPETENCY..BASEO PERFORMANCE APPRAISAL
.-----.
NAME; Lisa Bright DATE: October 15, 2007
""'.... -
REVIEWeRS: Board of Directors NUMBER OF DIRECT REPORTS: 8
r------... -
POSITION; Executive Director ORGANIZATION: Boynton Beach eRA
REPORTS TO: eRA Board ANNIVERSARY DATE: June 20t 2005
Ratiog Scale and Definiti~s. Weiaht Scale for ComDetencle8
Ratlna Semi.; Each competency will be rated Weiaht Scale: Each competency Is weighted
from a 1 to 5. The performance appraisal on a scale of 1..100. In other words, each
evaluation is based upon qualitative and competency is weighted based upon its
quantitative perfonnance standards to carry overall importance to the job. The required
out the duties of the employee's job. competencies are listed in the table below
and the overall weight is a composite of all of
1. Unsatisfactory; Performance falls the tasks performed within the competency.
substantially short of job requirements. Job Knowledge 15%
Consequences may include, but are not
limited to, termination, corrective feedback
interview or redefinition of duties. AdmInistrative & Organizing 15%
2. Marginal: Perfonnance does not meet an and Planning
acceptable level In all areas. Improvement Is
needed. Leadership 25%
3. Fully Satisfactory: Has performed at a Interpersonal
fully satisfactory level, meets the 10%
requirements of the job in all respects and Adaptability 10%
occasionally exceeds job perfonnance
standards. Oral Communication and 20%
4. Distinctive and Well Above Satisflurtory Negotiation
Performance; Performance is Significantly
better than average. Performance Written Communication 5%
consistently exceeds standards. TOTAL:
5. Outstanding; Exceptional performance of 100%
high caliber with a remarkable and
documentEtd IEtvEtI of achievement and
pacesetting performance.
5
JOB KNOWLEDGE COMPETENCY: Knowledge of economic development issues and trends,
public relations and Issues affecting urban revitalization, financial packaging for development
projects, principles and practices of City Planning, Zoning, historic preservation and housins,
fin:1inoial and legal aspects ref:1itlng to bond issue and sales and land acquisition. ,marketing
techniques relating to promoting programs, principles and practices of administration and
organizational theory, research techniques, methods. and procedures, principles, practices and
raws surrounding redevelopment in the City of Boynton Beach and the State of Florida, economic
development trends and techniques and the functions, operations and relatIonships among locar,
state, and federal agencIes related to redevelopment and housing policies, principles and
practices of budget preparation in the public sector. and the practices and methodologies of
contract administration and the development and implementation of procedures.
Knowledae Perfonnance
WeialU Ratlna 1 2 .3- ~ ~
1. Identifies industry groups (i.e., realtors, oonstruction finns, ~
architectural firms, engineering firms etc) who are in the process of
starting a new development, buying old property to refurbish. and
opening up a retall establishment In order to provide axternal
mar1<eting support for these groups during design, and
Implementation.
2. InItIates, plans and directs the jmplem~iIntation of 'j
the adopted redevelopment plans (i.e., 20-30 plan, BB corridor
plan, N. Federal Plan. Urban Design Guidelines) and answers
general development Questions as necessary.
3. Provides oversight, and input to staff on overall agency direction, ;:
and for individual strategic plans by conducting weekly meetings
with staff to share and update plans, and to ensure that everyone is
communicating regularly and are aligned with the mission of the
organization.
Comments (Note strengths and areas in need of Improvement for the next year):
e.c- DI'"d~tf.. 114'1.1 co...,.., t6.~,I'ltd
4.... /'" elflS f'~," -"",?j);"G r.J~/:s
"" # -<It..
J~s,;~;'6J
~ ., .fJ .:I 12.. ~ '"' 'If:-,;" ifili. en.' r'
I ..., .,,#-..,;J.
6
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY: Ability to plan
and organize cOf'Istantly changing daily work flow by establishing priorities for the completion of
work in accordance with sound time-management methodology; effectively and efficiently utilil:es
resources to achieVe such goals and objectives. Ability to apply principles of time management.
Admln'stratlvt Perfonnance
~eiS!ht Ratina 1 2 ~ ~ ~
-
1. Oversees preparation of the annual operating budget and
capital plan by meeting with the Finance Director and other f
department heads to present to the CRA Board for approval,
and approves and reviews bUdgetary and financial reports.
2. Handle6 all Board matters. pOlicy matters and other related i
issues in order to accomplish Board Directives.
3. Sets all Board monthly meeting agendas and has oversight 'f
for all Board packets to ensure correct material is in packets.
4. Directs and implements projects In the phase of completion r
and evaluation In order to bring back the iAformation to the ~
Board for their review and policy decision making.
5. Provides oversight and assistance with all administrative and f)
operational dutie6 and issues for the CRA.
"-_.- -----'--.
Commonts (Note strengths and areas In need of improvement for the next year):
.6o..~/.:If ...P ;.v",~~,.';' -c.. -/0 AG../-..At..i
"""
/' -Ih'e 4.)'" ,/ ~ /SQ
C~* .;~ ..,I,{ <. c::;;,..;.t
'#.J , H ~O#< #0...1
s/. ./.",/
v~,J",
,
J4,t""'-"
7
LEADERSHIP COMPETENCY: Ability to le8d a team of paraprofessional and professional
staff towards goals and objectives_ Ability to identify and respond to community, Redevelopment
Agency aoard. and City Council issues. concerns, and needs. Abfllty to engage in on-going
process improvement review and Implementation, both individually and as a team member and
leader'. Ability to apply supervisory, management and leadership principles, practices concepts
and techniques. Ability to favorably influence the activities of others (e.g., outside vendors). Ablllty
to identify and correct personal defjciencies. Ability to display sensitivity to the feelings of others.
Ability to demonstrate Initiative. Ability to remain fair and objective. Ability to favorably Influence the
activities of others, to withstand criticism and to demonstrate initiative.
- -
LeadershiD Performance
Weiaht RatinA 1 ~ A ~ .2
1. Oversees and Is responsible for the fin,' selection, -J
training and evaluation process for all eRA staff.
2. Conducts weekly staff meetings in order for staff to X
Share information and keep abreast of overall CRA
operations and other operations in the City and local
community.
----
3. Meets with subordinate(s) to discuss and review job "
performance as necessary.
~- I
4. Analyzes and evaluates wOrking eonditions for '/
improved employee output and requests and evaluates
both written and oral Input from employees to Improve
departmental services.
o- f
5. Conducts supervisory conferences or discuaslons with
subordinates in reference to their performance: provides
positive and corrective feedback.
6. Visits subordinates on-site to observe tJlleir work and to {
provide assistance and input as necessary.
7. Infonns subordinates of how their efforts, in any given ~
project, affected the outcome of the total project.
8. Writes perfonnance appraisal reports. ''J....
_0. r
9- Engages in an on-golng reinforcement of working as a II
team including process Improvement review and
implementation, both indiVidually and as a team member
and leader of staff.
--f--
10. Provides vision and sets operatlonalgoafs to achieve f
the eRA vision, and identifies and analyzes administrative
problems, and imprement:s operational changes.
"---
8
Comments (Note strengths and areas In need of Improvement for the next year):
\.
A..r ttM 1H~.1 ,j2o ~iJ - e. ,....,
<:).$ /;,t..;.... /I'".R. "" ,,"-< Ei,tI:( t }) (.......<:-./'tIp
.JI:!!: ;.~._!:::.Ie~t<-~"')."...J WAIt, I(ew''''(..&.~wl'd. "I~..t:>
-I/t- "11/.--.t-f" C/LA .JI;"'~""'J .J.... ~{/Ivll'c..., ft.,-c..
o4,pot- I'yrj<-f- "".1 A.t1i/- k~#'I .:J(..<;..c::..e.~~ .......<<
INteRPERSONAL COMPETENCY~ Ability to develop and maintain excellent rapport, and
cooperative and courteous relatlonships with boss, co-wOrkers, offICials, developers, city
employees and the general public. Listens to and considers their suggestions and complaints and
responds appropriately.
--
'nt.mersonal Performanee
W.'aht Ratina 1 .z ~. ~ 1!
- 'I
1. Uses diplomacy and tact during interactions wfth others,
particularly dUring times of dIsagreement.
2. Develops and maintains rapport and cullaborafive 'I
relationships with officIals, CO-WOrkers, developers, city staff
and the general public. LIstens to and considers suggestions
and complaints to respond appropriat&ly.
'-. - ,
3. Displays sensitivity to the feelings of others. ~-
-'- f
Comments (Note strengths and areas in n&8d of improvement for the next year):
#I10~. ~'J
c:;,'../.,
#I...~ $~_",-
,
-' I- ~
.; , ,
c: ;;)1.0&.4 _... ..1iI "'-'#~/.~
c o_~; J'" J ~.., ,1-1 J2. Ad...".#'"
9
ADAPTABILITY COMPETENCY: Ability to be adaptable to perfonnlng under stress when confronted
with critical and/or high priority activities, events or unusual situations In which working with speed and
sustained attention are make or break aspects of the job. Ability to remain fair and objective. Ability to
remain calm In stressful situatlons. Ability to think under pressure. Ability to display patience.
Ad~Dlf~II~~ Performance
Welaht Ratina 1 a ~ ! 5
1. Perfonns under stress or when confronted with critical and/or X
high priority activities, events, or unusual situations In which
working with speed and sustained attention are make or break
aspects of the job.
2. Communicates effectively and efficiently with persons of f
varying educational and cultural backgrounds.
3. Adjusts to constantly changing daily work. flow by establishing '/
priorities for the completion of work.
Comments (Note strengths and areas in need of improvement for the next year):
oi# ..Jk<.t, "! !:'.~ 6"I-'..l ,
,
J"'r~'7
f,Ff/O....
10
ORAL COMMUNICATION AND NEGOTI~ rlON COMPETENCY: Ability to speak to people to
conveyor exchange information; receive or provide assignments or directions; speak with others with
poise, voice control and confidence; record and deliver and COmmunicate effectively and efficiently With
persons of varying educational and cultural backgrounds. Ability to communicate orally in the English
I~nguage with customers. clients. and the public in a one-to-one or group setting. A()lIity to use diplomacy
and tactfulness. Ability to make presentations to the CRA Board on a regular basis. Ability to facilitate
public meetings, workshops, and negotiations. Ability to negotiate. Ablllty to persuade others. Ability to
seek out opportunities for redevelopment and negotiate effectiVe and constructive deals on behalf of the
CRA. Ability to deal constructively with conflict and develop effective resolutions. Ability to eXplain things
clearly.
--
Oral CommunicatIon and Negotl.tion Performance
Weiaht Ratlna 1 ~ ~ ~ ~
--.--.
1. Negotiates the acquisition and disposition of real estate for the 'f
CRA and manages the real estate assets held.
..
2. Serves as an in-house consultant and represents the CRA in '/
dealing With and interfacing, communicating and resolving issues
and prOblems with other agenCies on a variety of related matters.
3. Conducts. directs and oversees all Public Relations activities for i-
the eRA.
-- -., . l'
4. Meets and confers with Board Attomey in order to ensure that
Board policies and directives are being implemented appropriately.
,
5. Serves as public interface With the development community by ~
attending meetings, Visiting sites, discussing issues for resolution,
discussing architectural styles. and negotiating. and providing
guidance ete.
6. Prepares and responds to 8msil messages from the Board. -{
staff, developers, City officials and other personnel.
--
7. Attends monthly Board meeting and other requisite meetings in 'i
order to keep abreast of activities and programs, and to provide
information and/or answer questions as neces6ary.
- '1-'
8. Deals With conflict and develops effective resolutions,
"'-...... _.
9. Makes presentations to the eRA Board and facilitates public ~
meetings. workshoPs and negotiations on a regular basis.
....
Comments (Note strengths and areas in noed of Improvement for the next year):
-""'-~-_.,-----
~:$
.
~.,Lv t'"",,_ ~"'I'
/(~J'
rO!!-J ~..,., :...... "t:1j,1-c<__-.r:... / t'k ,t....d<... ~t....... '.#RCeI'v-e.....I
S/"'~.".O,";.L aI -I~'f\. /~.,,~. .,I)o/~"'J o~ JIlye,.c,,7.....
V'" /c.<. -r t. <- -/ ~~,gl- j <=u -r... .. ~ ,.., ,., J. A-
d.~..+v~_ ...~. ~.. .~,'~ -~..~~r. A'~" -/t<.- ...,,/'<,.;'+v...... al'
#1 1'f,.A~~.. ;. '-" /J,.,,/ '" ..1 j II A
C#""'~r.,~ J C 1T T,,",c /' ~ J~"" #t.A, ~./ D...... A- C~A
or/-h,..... b"; I' J. /..,/_
c:.v ~ '"
,/-ev~/
WRfrrEN COMMUNICA nON COMPETI=NCY; Ablllty to produce written doouments /n the English
language with clearly-organized thoughts with proper sentence construction. punctuation, and grammar.
Written Communication
Weiaht
Performance
Ratinq 1
~
~
~
~
1. Prepares written evaluations on the status of a program or
project for the Board of Directors.
2. Produces written documents in English with clearly organ/zed
thoughts with proper sentence construct/on. punctuation and
grammar.
Comments (Note strengths and areas in nBed of improvement for the ne)d year):
-~
/Jv, :.... d'oJ,.. . - ----
'..-..a_____a
---
-
. "'"-,,..,-- ----,--
Board of DIrector's 'ndependently Compet.not.s
Derived Scores:
Competency Scores: K AD& LD IP ADP OC we
OP NEG
Name: Chairman TaY/or
Name: Viae-Chair Rodriguez
--
Name: Board Member McCray
Name: Board Member McKoy
Name: Board Member Weiland
-
FInal Consensus Score Across Five (5)
Raters
--'--....
12
COI!!Rflencv Leaend:
K = Job Knowledge
AD&OP = Administration & Organizing and Planning
LD ::: Leadership
IP ::: Interpersonal
ADP = Adaptability
OCNEG = Oral Communication and Negotiation
we = Written Communication
PERFORMANCE SUMMARY (Using a 1 to 5 point scale)
1. Job Knowledge Summary Score: x .15
2. Administrative & OrganIzing and Planning Summary Score: x .15
3. Leadership Summary Score: x .25
--_. --.-- ---
4. Interpersonal Summary Score: x .10
5_ Adaptability Summary Score: x .10
---.-- -
6_ Oral Communication and Negotiation Summary Score: x .20
6. Written Communication Summary Score; x .5
-. - -
" .
ACTION PLAN: Document goals (such as special projects, career development needs.
leaders~ip development) which need to be accomplished in the coming year. .~_.
Goal M8~ure of SUCC~S When COIl:'D~tWs:f
1.
2
-
3.
- --.... -,- ~
4.
5.
- ...
13
EMPLOYEE COMMt;NTS:
1. We have reviewed the job description for my job and the Yes No
competencies, and It reflects my job duties.
2. This review is generally consistent with my view of my Yes No
performance.
3. Comments:
4. This appraisal has been discussed with me by the Chairman of the
Board. Yes No
Employee Signature:
Date:
14
i
,
~~Y~T8~ C lV~
East Side-West Side-Seaside Renaissance
Executive Director
Competency..Based Performance Appraisaf
Lisa Bright, Annual (2006)
b~
;.lJ Ii &7J18(jJL J1 t ~
Note: Staff, Employee Self-Appraisal and Board final consensus competency scores are on
pages 11-13.
1
COMPETENCY-BASED PERFORMANCE APPRAISAL
NAME: Lisa Bright DATE: September 12, 2006
REVIEWERS: Board of Directors NUMBER OF DIRECT REPORTS: 5
,
.
POSITION: Executive Director ORGANIZATION: Boynton Beach CRA
REPORTS TO: CRA Board ANNIVERSARY DATE: June 20,2005
Ratina Scale and Definitions. Weiaht Scale for Competencies
Ratina Scale: Each competency will be rated Weiaht Scale: Each competency is weighted
from a 1 to 5. The performance appraisal on a scale of 1-100. In other words, each
evaluation is based upon qualitative and competency is weighted based upon its
quantitative performance standards to carry overall importance to the job. The required
out the duties of the employee's job. competencies are listed in the table below
and the overall weight ;s a composite of all of
1. Unsatisfactory: Performance falls the tasks performed within the competency.
substantially short of job requirements. Job Knowledge 15%
Consequences may include, but are not
limited to, termination, corrective feedback
interview or redefinition of duties. Administrative & Organizing 15%
2. Marginal: Performance does not meet an and Planning
acceptable level in all areas. Improvement is
needed. leadership 25%
3. Fully Satisfactory: Has performed at a
fully satisfactory level, meets the Interpersonal 10%
requirements of the job in all respects and Adaptability 10%
occasionally exceeds job performance
standards. Oral Communication and 20%
4. Distinctive and Well Above Satisfactory Negotiation
Performance: Performance is significantly
better than average. Performance Written Communication 5%
consistently exceeds standards. TOTAL: 100%
5. Outstanding: Exceptional performance of
high caliber with a remarkable and
documented level of achievement and
pacesetting performance.
2
JOB KNOWLEDGE COMPETENCY: Knowledge of economic development issues and trends, pUblic
relations and issues affecting urban revitalization, financial packaging for development projects,
principles and practices of City Planning, Zoning, historic preservation and housing, financial and legal
aspects relating to bond issue and sales and land acquisition, marketing techniques relating to promoting
programs, principles and practices of administration and organizational theory, re~earch techniques,
methods, and procedures, principles, practices and laws surrounding redevelopment in the City of
Boynton Beach and the State of Florida, economic development trends and techniques and the functions,
operations and relationships among local, state, and federal agencies related to redevelopment and
housing policies, principles and practices of budget preparation in the public sector, and the practices and
methodologies of contract administration and the development and implementation of procedures.
Knowfedae Performance
Weiaht Ratina 1 g ~ 4 2
1. Identifies industry groups (i.e., realtors, construction firms,
architectural firms, engineering firms etc) who are in the process of V
starting a new development, buying old property to refurbish, and
opening up a retail establishment in order to provide external
marketing support for these groups during design, and
implementation.
2. Initiates, plans and directs the implementation of I
the adopted redevelopment plans (i.e., 20-30 plan, BB corridor
plan, N. Federal Plan, Urban Design Guidelines) and answers
general development questions as necessary.
3. Provides oversight, and input to staff on the CRA Strategic Plan, I
and for individual strategic plans by conducting weekly meetings
with staff to share and update plans, and to ensure that everyone is
communicating regularly and are aligned with the mission of the
organization.
Comments (Note strengths and areas in need of improvement for the next year):
According to staff appraisals, the Executive Director needs to communicate with staff
(Group/Individually) more often to provide feedback with regard to job performance. Executive Director
did an excellent job with bringing forward the refurbishing of the Old High School.
Lisa has the jOb knowledge and competency to exceed expectations in her position. She has proven
that by bringing stability to the organization. I expect her, in the next year, to be even more proactive
than she has been.
3
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY: Ability to plan and
organize constantly changing daily work flow by establishing priorities for the completion of work in
accordance with sound time-management methodology; effectively and efficiently utilizes resources to
achieve such goals and objectives. Ability to apply principles of time management.
Administrative
Weiaht
Performance
Ratina 1
~
~
~
~
1. Oversees preparation of the annual operating budget and
capital plan by meeting with the Assistant Director, Finance and
Operations in order to present to the CRA Board for approval,
and approves and reviews bUdgetary and financial reports
prepared by the Assistant Director.
2. Handles all Board matters, policy matters and other related
issues in order to accomplish Board Directives.
3. Sets all Board monthly meeting agendas and has oversight
for all Board packets and ensures all correct material is in
packets etc.
4. Directs and implements projects in the phase of completion
and evaluation in order to bring back the information to the
Board for their review and policy decision making.
5. Provides oversight and assistance with all administrative and
operational duties and issues for the CRA.
/
/
Comments (Note strengths and areas in need of improvement for the next year):
Executive Director needs to analyze the amount of time allocated towards observing the job
performance of staff/subordinates so that feedback can be provided on a more consistent basis. Staff
seems to be searching for confirmation from Executive Director with regard to job performance.
4
LEADERSHIP COMPETENCY: Ability to lead a team of paraprofessional and professional staff
towards goals and objectives. Ability to identify and respond to community, Redevelopment Agency
Board, and City Council issues, concerns, and needs. Ability to engage in on-going process improvement
review and implementation, both individually and as a team member and leader. Ability to apply
supervisory, management and leadership principles, practices concepts and techniques. Ability to
favorably influence the activities of others (e.g., outside vendors). Ability to identify and correct personal
deficiencies. Ability to display sensitivity to the feelings of others. Ability to demonstrate initiative. Ability to
remain fair and objective. Ability to favorably influence the activities of others, to withstand criticism and to
demonstrate initiative.
Leadership Performance
Weiaht Ratina 1 ~ ~ ~ ~
1. Oversees and is responsible for the final selection, V
training and evaluation process for all CRA staff.
2. Conducts weekly staff meetings in order for staff to I
share information and keep abreast of overall CRA
operations and other operations in the City and local
community.
3. Observes subordinates' job performance to ensure the /1/
accomplishment of goals and objectives.
.
4. Meets with subordinate(s) to discuss and review job 7
performance as necessary.
5. Analyzes and evaluates working conditions for /
improved employee output and requests and evaluates
both written and oral input from employees to improve
departmental services.
6. Conducts supervisory conferences or discussions with /
subordinates in reference to their performance; provides
positive and corrective feedback.
7. Visits subordinates on-site to observe their work and to /
provide assistance and input as necessary.
8. Informs subordinates of how their efforts, in any given /
project, affected the outcome of the total project. J
9. Writes performance appraisal reports. ?
10. Engages in an on-going reinforcement of working as /
a team including process improvement review and
implementation, both individually and as a team member
and leader of staff.
11. Provides vision and sets operational goals to achieve /
the CRA vision, and identifies and analyzes administrative
problems, and implements operational changes.
5
Comments (Note strengths and areas in need of improvement for the next year):
6
INTERPERSONAL COMPETENCY: Ability to develop and maintain excellent rapport, and
cooperative and courteous relationships with boss, co-workers, officials, developers, city employees and
the general public. Listens to and considers their suggestions and complaints and responds
appropriately.
I nterpersona I Performance
Weiaht Ratina 1 2 ~ ~ /~
1. Uses diplomacy and tact during interactions with others, /
particularly during times of disagreement.
2. Develops and maintains excellent rapport, and cooperative /
and courteous relationships with boss, co-workers, officials,
developers, city employees and the general public. Listens to
and considers their suggestions and complaints and responds
appropriately.
3. Displays sensitivity to the feelings of others. /'
,>
Comments (Note strengths and areas in need of improvement for the next year):
s a professional. Board governance needs to bea top priority.
7
ADAPTABILITY COMPETENCY: Ability to be adaptable to performing under stress when confronted
with critical and/or high priority activities, events or unusual situations in which working with speed and
sustained attention are make or break aspects of the job. Ability to remain fair and objective. Ability to
remain calm in stressful situations. Ability to think under pressure. Ability to display patience.
Adaptability Performance
Weiaht Ratina 1 6 ~ ~ ~
1. Performs under stress or when confronted with critical and/or /
high priority activities, events, or unusual situations in which
working with speed and sustained attention are make or break /
aspects of the job.
2. Communicates effectively and efficiently with persons of I
varying educational and cultural backgrounds. /
3. Adjusts to constantly changing daily work flow by establishing I
priorities for the completion of work.
Comments (Note strengths and areas in need of improvement for the next year):
Executive Director did a tremendous job keeping the organization afloat during undesirable times for the
CRA Board. However, would like to see more visibility by the Executive Director at various City,
community, neighborhood events/meetings within the CRA boundaries.
Lisa assumed this position during a very stressful time; the resignation of the Director and several Board
member conflicts. She has adapted very well to whatever comes her way. She is pulled in many directions
- would like to see her to continue to set boundaries.
i.ft /li. ;v~rI~.:iL !t~a:;~ a~v -:z
JZJ IJ/I ~d7.c ~r ~j !..!r4!'~/;/IJ,
8
ORAL COMMUNICATION AND NEGOTIATION COMPETENCY: Ability to speak to people to
conveyor exchange information; receive or provide assignments or directions; speak with others with
poise, voice control and confidence; record and deliver and communicate effectively and efficiently with
persons of varying educational and cultural backgrounds. Ability to communicate orally in the English
language with customers, clients, and the public in a one-to-one or group setting. Ability to use diplomacy
and tactfulness. Ability to make presentations to the CRA Board on a regular basi~. Ability to facilitate
public meetings, workshops, and negotiations. Ability to negotiate. Ability to persuade others. Ability to
seek out opportunities for redevelopment and negotiate effective and constructive deals on behalf of the
eRA. Ability to deal constructively with conflict and develop effective resolutions. Ability to explain things
clearly.
Oral Communication and Neaotiation Performance
Weiaht Ratina 1 ~ ~ ~ ~
1. Negotiates the acquisition and disposition of real estate for the 11
CRA and manages the real estate assets held.
2. Serves as an in-house consultant and represents the CRA in I
dealing with and interfacing, communicating and resolving issues
and problems with other agencies on a variety of related matters.
3. Conducts, directs and oversees all Public Relations activities for I
the CRA.
4. Meets and confers with Board Attorney in order to ensure that /
Board policies and directives are being implemented appropriately.
5. Serves as public interface with the development community by I
attending meetings, visiting sites, discussing issues for resolution,
discussing architectural styles, and negotiating, and providing
guidance etc.
6. Prepares and responds to email messages from the Board, [7
staff, developers. City officials and other personnel.
7. Attends monthly Board meeting, attends City commission /
meetings and two night meetings a month in order to keep abreast
of activities and programs, and to provide information and/or
answer questions as necessary. Jt
8. Deals constructively with conflict and develops effective 7
resolutions. 1
9. Makes presentations to the CRA Board and facilitates public 7
meetings, workshops and negotiations on a regular basis.
Comments (Note strengths and areas in need of improvement for the next year):
.5Itnb.s tY/'e
9
WRITTEN COMMUNICATION COMPETENCY: Ability to produce written documents in the English
language with clearly-organized thoughts with proper sentence construction, punctuation, and grammar.
Written Communication Performance
Weiaht Ratina 1 ~, 3 ~ 5
1. Prepares written evaluations on the status of a program or vi
project for the Board of Directors.
2. Produces written documents in the English with clearly /
organized thoughts with proper sentence construction,
punctuation and grammar.
Comments (Note trengths and areas in need of improverryent for the next year):
10
CRA STAFF'S INDEPENDENTLY DERIVED SCORES
Sum of /Total # Final
Leadershio Sub-Comoonent Individual Comoetencv Scores leadership Individual
Stfb- Score
components
Sub-
Com pone 1 6 ~ ~ ~ .2 Z ~ ~ 10 1.1
nt#s
Employee 4 5 4 4 4 4 5 4 5 5 44 10 4.4
#1
Employee 4 5 4 5 5 3 3 3 3 4 5 44 11 4.0
#2
Employee 5 4 5 4 5 5 5 5 5 5 5 53 11 4.8
#3
Employee 4 5 4 4 5 5 5 5 3 5 4 49 11 4.4
#4
Employee 4 4 4 4 5 4 5 3 4 5 5 47 11 4.2
#5
Employee 5 5 5 5 5 5 5 5 5 45 9 5.0
#6
':nal 4.3 4.6 4.3 4.3 5 4.3 4.4 4.2 4 4.8 4.8 26.8
.-verall
Final Overall Consensus Score Across six (6) Raters: 4.4
11
Comments (Note strengths and areas in need of improvement for the next year):
JOB KNOWLEDGE COMPETENCY:
Strengths: My professional experience includes work from both private sector as well as a CRA which lends itself to
possessing a clear understanding of the issues on both sides.
Needs Improvement: Stabilizing the agency has proven very difficult and not allowed me to operate at peak
performance; thus causing errors. Additionally, most staff members were new and improving operational efficiency has
required more supervision and/or training than I assumed. I believe the strategic plan and performance appraisal system
will help resolve this problem.
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY:
I need to spend more time and input on the budget process and forecasting.
INTERPERSONAL COMPETENCY:
Always need to improve my tact, diplomacy and grace. Hopefully, the office stabilization will support this initiative.
12
Co M-M-~.l: S 'I-CJ.2 @ r p..{ c)/ t;Y
Boynton Beach
Community Redevelopment Agency
Competency-Based Performance Appraisal
Position: Executive Director
Community Redevelopment Agency
EXECUTIVE DIRECTOR POSITION
Instructions For Conducting A Competency-Based Performance Appraisal
Purpose and
Overview
All human beings have unique points of view or, within the context of
making judgment, biases. This is not "bad" or "good." We simply carry
them with us because of our upbringing, background, experiences,
etc. and color the lens through which we interpret the world we see
and experience. However, extreme biases can result in personal
judgments, perceptions and pre-conceived notions that have no
bearing on someone's job performance. These kind of judgments are
blatantly unfair, de-motivate entire organizations, and create barriers
to optimal success.
While no one can deny that total objectivity is not possible as it
concerns human behaviors, actions, and decisions, processes have
been created to minimize or cancel out many common biases in
certain employment decisions.
The foundation for a fair and objective performance evaluation rests
I on identifying competencies in terms of the behaviors that are
required for a particular job and against related standards, or criteria.
When judgments are constrained to observable and measurable
behaviors and are made by several informed individuals, there is
typically very little disagreement. Confidence can be shared by all
that the process is as fair and objective as is humanly possible.
The process described below employs this method through the
identification of competencies and the behaviors and standards that
reflect these competencies. All raters are thus using the same criteria
to carry out the important task of providing a fair performance
a raisal.
Four Stages 1. Preparation
2. Performance Review
3. Independent rating
4. Consensus rating
Preparation 1.
Familiarize yourself with the appraisal form, the competencies
and the tasks which fall under them within context of the
Executive Director position.
2. Familiarize yourself with the weight given each competency, the
rating scale, and description for each rating.
3. Gather your notes, documents, and any materials that will support
your evaluation (e.g., observations in meetings, one-one-
meetings, review of reports, other)
J
2
l~erforma~1 .. ~e~ieW YOu~:teriaIS. D~YOUrbest to link the peITonna~~ ~~
,Review indicators from your materials to specific competencies as they
are defined in the appraisal form.
2. One competency at a time, read its description and the behaviors
that are representative of the specific competency.
I 3. One task at a time, under each competency, review your
I materials mark the column (1-5) that reflects your most objective
judgment of employee's performance during the entire rating
period.
4. After rating each performance standard under a particular
competency, average the numbers for your rating for that
particular competency. This shall be done by totaling the scores,
dividing by the number performance standards.
5. Enter any positive comments or suggestions for improvement
during the next year.
6. Enter your average in the first box provided at the bottom of the
competency. Continue the same for each competency.
Reviewers' 1.
Consensus
Rating
After all Raters have independently conducted their performance
review, each interviewer will return his or her final rating to the
CRA Human Resources Representative for compilation.
2. The HR Representative is charged with documenting each rating
for each competency, finalizing scoring and developing a complete
consensus rating.
3. The HR Representative will outline board recommendations for
improvement, goals and measurements for the upcoming appraisal
period (typically one year).
4. The consensus appraisal will be given to the CRA Board Chair
who will meet with the Executive Director to discuss in detail. The
results of that meeting along with any recommendations will be
presented at a CRA Board Meeting for Board approval.
L
3
COMPETENCY-BASED PERFORMANCE APPRAISAL
NAME: Lisa Bright
REVIEWERS: Board of Directors
DATE: October 15,2007
NUMBER OF DIRECT ~EPORTS: 8
POSITION: Executive Director
REPORTS TO: CRA Board
ORGANIZATION: Boynton Beach CRA
ANNIVERSARY DATE: June 20, 2005
Ratina Scale and Definitions. Weiaht Scale for Competencies
Ratina Scale: Each competency will be rated Weiaht Scale: Each competency is weighted
from a 1 to 5. The performance appraisal on a scale of 1-100. In other words, each
evaluation is based upon qualitative and competency is weighted based upon its
quantitative performance standards to carry overall importance to the job. The required
out the duties of the employee's job. competencies are listed in the table below
and the overall weight is a composite of all of
1. Unsatisfactory: Performance falls the tasks performed within the competency.
substantially short of job requirements. Job Knowledge 15%
Consequences may include, but are not
limited to, termination, corrective feedback
interview or redefinition of duties. Administrative & Organizing 15%
2. Marginal: Performance does not meet an and Planning
acceptable level in all areas. Improvement is
needed. Leadership 25%
3. Fully Satisfactory: Has performed at a Interpersonal
fully satisfactory level, meets the 10%
requirements of the job in all respects and Adaptability 10%
occasionally exceeds job performance
standards. Oral Communication and 20%
4. Distinctive and Well Above Satisfactory Negotiation
Performance: Performance is significantly
better than average. Performance Written Communication 5%
consistently exceeds standards. TOTAL: 100%
5. Outstanding: Exceptional performance of
high caliber with a remarkable and
documented level of achievement and
pacesetting performance.
5
JOB KNOWLEDGE COMPETENCY: Knowledge of economic development issues and trends,
public relations and issues affecting urban revitalization, financial packaging for development
projects, principles and practices of City Planning, Zoning, historic preservation and housing,
financial and legal aspects relating to bond issue and sales and land acquisition, marketing
techniques relating to promoting programs, principles and practices of administration and
organizational theory, research techniques, methods, and procedures, principles, practices and
laws surrounding redevelopment in the City of Boynton Beach and the State of Florida, economic
development trends and techniques and the functions, operations and relationships among local,
state, and federal agencies related to redevelopment and housing policies, principles and
practices of budget preparation in the public sector, and the practices and methodologies of
contract administration and the development and implementation of procedures.
Knowledae Performance
Weiaht Ratina 1 2 3 ~ 5
1. Identifies industry groups (i.e., realtors, construction firms,
architectural firms, engineering firms etc) who are in the process of
starting a new development, buying old property to refurbish, and X
opening up a retail establishment in order to provide external
marketing support for these groups during design, and
implementation.
2. Initiates, plans and directs the implementation of ><
the adopted redevelopment plans (i.e., 20-30 plan, BB corridor
plan, N. Federal Plan, Urban Design Guidelines) and answers
general development questions as necessary.
3. Provides oversight, and input to staff on overall agency direction,
and for individual strategic plans by conducting weekly meetings X
with staff to share and update plans, and to ensure that everyone is
communicating regularly and are aligned with the mission of the
organization.
Comments (Note strengths and areas in need of improvement for the next year):
6
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY: Ability to plan
and organize constantly changing daily work flow by establishing priorities for the completion of
work in accordance with sound time-management methodology; effectively and efficiently utilizes
resources to achieve such goals and objectives. Ability to apply principles of time management.
Administrative Performance
Weiaht RatinQ 1 ~ ~ ~ ~
1. Oversees preparation of the annual operating budget and
capital plan by meeting with the Finance Director and other X
department heads to present to the CRA Board for approval,
and approves and reviews budgetary and financial reports.
2. Handles all Board matters, policy matters and other related X
issues in order to accomplish Board Directives.
3. Sets all Board monthly meeting agendas and has oversight X.
for all Board packets to ensure correct material is in packets.
4. Directs and implements projects in the phase of completion X
and evaluation in order to bring back the information to the
Board for their review and policy decision making.
5. Provides oversight and assistance with all administrative and X
operational duties and issues for the CRA.
Comments (Note strengths and areas in need of improvement for the next year):
7
LEADERSHIP COMPETENCY: Ability to lead a team of paraprofessional and professional
staff towards goals and objectives. Ability to identify and respond to community, Redevelopment
Agency Board, and City Council issues, concerns, and needs. Ability to engage in on-going
process improvement review and implementation, both individually and as a team member and
leader. Ability to apply supervisory, management and leadership principles, practices concepts
and techniques. Ability to favorably influence the activities of others (e.g., outside vendors). Ability
to identify and correct personal deficiencies. Ability to display sensitivity to the feelings of others.
Ability to demonstrate initiative. Ability to remain fair and objective. Ability to favorably influence the
activities of others, to withstand criticism and to demonstrate initiative.
Leadership Performance
Weiaht RatinQ 1 ~ ~ ~ ~
1. Oversees and is responsible for the final selection, X
training and evaluation process for all CRA staff.
2. Conducts weekly staff meetings in order for staff to
share information and keep abreast of overall CRA X
operations and other operations in the City and local
community.
3. Meets with subordinate(s) to discuss and review job X
performance as necessary.
4. Analyzes and evaluates working conditions for >(
improved employee output and requests and evaluates
both written and oral input from employees to improve
departmental services.
I 5. Conducts supervisory conferences or discussions with X'
subordinates in reference to their performance; provides
positive and corrective feedback.
6. Visits subordinates on-site to observe their work and to >(
provide assistance and input as necessary.
7. Informs subordinates of how their efforts, in any given X
project, affected the outcome of the total project.
8. Writes performance appraisal reports. X
9. Engages in an on~going reinforcement of working as a
team including process improvement review and X
implementation, both individually and as a team member
and leader of staff.
10. Provides vision and sets operational goals to achieve X
the CRA vision, and identifies and analyzes administrative
problems, and implements operational changes.
8
Comments (Note strengths and areas in need of improvement for the next year):
INTERPERSONAL COMPETENCY: Ability to develop and maintain excellent rapport, and
cooperative and courteous relationships with boss, co-workers, officials, developers, city
employees and the general public. Listens to and considers their suggestions and complaints and
responds appropriately.
Interpersonal Performance
Weiaht Ratina 1 2 ~ ~ ~
1. Uses diplomacy and tact during interactions with others, X
particularly during times of disagreement.
2. Develops and maintains rapport and collaborative
relationships with officials, co-workers, developers, city staff X
and the general public. Listens to and considers suggestions
and complaints to respond appropriately.
3. Displays sensitivity to the feelings of others. X
I
Comments (Note strengths and areas in need of improvement for the next year):
9
ADAPTABILITY COMPETENCY: Ability to be adaptable to performing under stress when confronted
with critical and/or high priority activities, events or unusual situations in which working with speed and
sustained attention are make or break aspects of the job. Ability to remain fair and objective. Ability to
remain calm in stressful situations. Ability to think under pressure. Ability to display patience.
.
Adaptabilitv Performance
Weiaht Ratina 1 2 3 ~ 5
1. Performs under stress or when confronted with critical and/or
high priority activities, events, or unusual situations in which X
working with speed and sustained attention are make or break
aspects of the job.
2. Communicates effectively and efficiently with persons of X
varying educational and cultural backgrounds.
3. Adjusts to constantly changing daily work flow by establishing y
priorities for the completion of work.
Comments (Note strengths and areas in need of improvement for the next year):
10
ORAL COMMUNICATION AND NEGOTIATION COMPETENCY: Ability to speak to people to
conveyor exchange information; receive or provide assignments or directions; speak with others with
poise, voice control and confidence; record and deliver and communicate effectively and efficiently with
persons of varying educational and cultural backgrounds. Ability to communicate orally in the English
language with customers, clients, and the public in a one-to-one or group setting. Ability to use diplomacy
and tactfulness. Ability to make presentations to the CRA Board on a regular basis. Ability to facilitate
public meetings, workshops, and negotiations. Ability to negotiate. Ability to persuade others. Ability to
seek out opportunities for redevelopment and negotiate effective and constructive deals on behalf of the
CRA. Ability to deal constructively with conflict and develop effective resolutions. Ability to explain things
clearly.
Oral Communication and Neaotiation Performance
Weiaht Ratina 1 ~ ~ ~ ~
1. Negotiates the acquisition and disposition of real estate for the X
CRA and manages the real estate assets held.
2. Serves as an in-house consultant and represents the CRA in f
dealing with and interfacing, communicating and resolving issues
and problems with other agencies on a variety of related matters.
3. Conducts, directs and oversees all Public Relations activities for X
the CRA.
4. Meets and confers with Board Attorney in order to ensure that X'
Board policies and directives are being implemented appropriately.
5. Serves as public interface with the development community by
attending meetings, visiting sites, discussing issues for resolution, X
discussing architectural styles, and negotiating, and providing
guidance etc.
6. Prepares and responds to email messages from the Board, X'
staff, developers, City officials and other personnel.
-
7. Attends monthly Board meeting and other requisite meetings in I
order to keep abreast of activities and programs, and to provide
information and/or answer questions as necessary.
8. Deals with conflict and develops effective resolutions. )(
9. Makes presentations to the CRA Board and facilitates public X
meetings, workshops and negotiations on a regular basis.
Comments (Note strengths and areas in need of improvement for the next year):
11
WRITTEN COMMUNICATION COMPETENCY: Ability to produce written documents in the English
language with clearly-organized thoughts with proper sentence construction, punctuation, and grammar.
,
Written Communication Performance
Weiaht Ratina 1 g 3 4 ~
1. Prepares written evaluations on the status of a program or y
project for the Board of Directors.
2. Produces written documents in English with clearly organized
thoughts with proper sentence construction, punctuation and y
grammar.
Comments (Note strengths and areas in need of improvement for the next year):
Board of Director's Independently
Derived Scores:
Competencies
Competency Scores:
K
AD & LD
OP
IP
ADP OC WC
NEG
Name: Chairman Taylor
Name: Vice-Chair Rodriguez
Name: Board Member McCray
Name: Board Member McKoy
Name: Board Member Weiland
Final Consensus Score Across Five (5)
Raters
12
Competency Leaend:
K = Job Knowledge
AD&OP = Administration & Organizing and Planning
LD = Leadership
IP = Interpersonal
ADP = Adaptability
OCNEG = Oral Communication and Negotiation
WC = Written Communication
PERFORMANCE SUMMARY (Using a 1 to 5 point scale)
1. Job Knowledge Summary Score: x .15
2. Administrative & Organizing and Planning Summary Score: x .15
3. Leadership Summary Score: x .25
4. Interpersonal Summary Score: x .10
5. Adaptability Summary Score: x .10
6. Oral Communication and Negotiation Summary Score: x .20
6. Written Communication Summary Score: x "tIS
ACTION PLAN: Document goals (such as special projects, career development needs,
leadership development) which need to be accomplished in the coming year.
Goal Measure of Success When ComDleted
1.
2
3.
4.
5.
13
EMPLOYEE COMMENTS:
1. We have reviewed the job description for my job and the Yes No
competencies, and it reflects my job duties.
2. This review is generally consistent with my view of my Yes No
performance.
3. Comments:
4. This appraisal has been discussed with me by the Chairman of the
Board. Yes No
Employee Signature:
Date:
14
(2 We~(U'\- ~ l
c~M..~>~~O..J C26' ;
Boynton Beach
Community Redevelopment Agency
Competency-Based Performance Appraisal
Position: Executive Director
Community Redevelopment Agency
EXECUTIVE DIRECTOR POSITION
Instructions For Conducting A Competency-Based Performance Appraisal
r-;urpose and
, Overview
All human beings have unique points of view or, within the context of
making judgment, biases. This is not "bad" or "good." We simply carry
them with us because of our upbringing, background, experiences,
etc. and color the lens through which we interpret the world we see
and experience. However, extreme biases can result in personal
judgments, perceptions and pre-conceived notions that have no
bearing on someone's job performance. These kind of judgments are
blatantly unfair, de~motivate entire organizations, and create barriers
to optimal success.
While no one can deny that total objectivity is not possible as it
concerns human behaviors, actions, and decisions, processes have
been created to minimize or cancel out many common biases in
certain employment decisions.
The foundation for a fair and objective performance evaluation rests
on identifying competencies in terms of the behaviors that are
required for a particular job and against related standards, or criteria.
When judgments are constrained to observable and measurable
behaviors and are made by several informed individuals, there is
typically very little disagreement. Confidence can be shared by all
that the process is as fair and objective as is humanly possible.
The process described below employs this method through the
identification of competencies and the behaviors and standards that
reflect these competencies. All raters are thus using the same criteria
to carry out the important task of providing a fair performance
appraisal.
Four Stages 1. Preparation
2. Performance Review
3. Independent rating
4. Consensus rating
r----
Preparation 1. Familiarize yourself with the appraisal form, the competencies
and the tasks which fall under them within context of the
Executive Director position.
2. Familiarize yourself with the weight given each competency, the
rating scale, and description for each rating.
3. Gather your notes, documents, and any materials that will support
your evaluation (e.g., observations in meetings, one-one-
meetings, review of reports, other)
2
~--------_._-_._---- ------
~- _._~----~----
Performance 1. Review your materials. Do your best to link the performance
Review indicators from your materials to specific competencies as they
are defined in the appraisal form.
2. One competency at a time, read its description and the behaviors
that are representative of the specific competency.
3. One task at a time, under each competency, review your
materials mark the column (1-5) that reflects your most objective
judgment of employee's performance during the entire rating
period.
4. After rating each performance standard under a particular
competency, average the numbers for your rating for that
particular competency. This shall be done by totaling the scores,
dividing by the number performance standards.
5. Enter any positive comments or suggestions for improvement
during the next year.
6. Enter your average in the first box provided at the bottom of the
competency. Continue the same for each competency.
Reviewers' 1. After all Raters have independently conducted their performance
Consensus review, each interviewer will return his or her final rating to the
Rating CRA Human Resources Representative for compilation.
2. The HR Representative is charged with documenting each rating
for each competency, finalizing scoring and developing a complete
consensus rating.
3. The HR Representative will outline board recommendations for
improvement, goals and measurements for the upcoming appraisal
period (typically one year).
4. The consensus appraisal will be given to the CRA Board Chair
who will meet with the Executive Director to discuss in detail. The
I results of that meeting along with any recommendations will be
J presented at a CRA Board Meeting for Board approval.
3
COMPETENCY-BASED PERFORMANCE APPRAISAL
NAME: Lisa Bright
REVIEWERS: Board of Directors
DATE: October 15, 2007
NUMBER OF DIRECT REPORTS: 8
POSITION: Executive Director
ORGANIZATION: Boynton Beach CRA
ANNIVERSARY DATE: June 20,2005
REPORTS TO: CRA Board
Ratina Scale and Definitions. Weiaht Scale for Competencies
Ratina Scale: Each competency will be rated Weiaht Scale: Each competency is weighted
from a 1 to 5. The performance appraisal on a scale of 1-100. In other words, each
evaluation is based upon qualitative and competency is weighted based upon its
quantitative performance standards to carry overall importance to the job. The required
out the duties of the employee's job. competencies are listed in the table below
and the overall weight is a composite of all of
1. Unsatisfactory: Performance falls the tasks performed within the competency.
substantially short of job requirements. Job Knowledge 15%
Consequences may include, but are not
limited to, termination, corrective feedback
interview or redefinition of duties. Administrative & Organizing 15%
2. Marginal: Performance does not meet an and Planning
acceptable level in all areas. Improvement is
needed. Leadership 25%
3. Fully Satisfactory: Has performed at a Interpersonal
fully satisfactory level, meets the 10%
requirements of the job in all respects and Adaptability 10%
occasionally exceeds job performance
standards. Oral Communication and 20%
4. Distinctive and Well Above Satisfactory Negotiation
Performance: Performance is significantly
better than average. Performance Written Communication 5%
consistently exceeds standards. TOTAL: 100%
5. Outstanding: Exceptional performance of
high caliber with a remarkable and
documented level of achievement and
pacesetting performance.
5
JOB KNOWLEDGE COMPETENCY: Knowledge of economic development issues and trends,
public relations and issues affecting urban revitalization, financial packaging for development
projects, principles and practices of City Planning, Zoning, historic preservation and housing,
financial and legal aspects relating to bond issue and sales and land acquisition, marketing
techniques relating to promoting programs, principles and practices of administration and
organizational theory, research techniques, methods, and procedures, principles, practices and
laws surrounding redevelopment in the City of Boynton Beach and the State of Florida, economic
development trends and techniques and the functions, operations and relationships among local,
state, and federal agencies related to redevelopment and housing policies, principles and
practices of budget preparation in the public sector, and the practices and methodologies of
contract administration and the development and implementation of procedures.
Knowledae Performance
Weiaht Ratina 1 ~ 3 ~ ~
1. Identifies industry groups (Le., realtors, construction firms,
architectural firms, engineering firms etc) who are in the process of /
starting a new development, buying old property to refurbish, and
opening up a retail establishment in order to provide external
marketing support for these groups during design, and
implementation.
2. Initiates, plans and directs the implementation of ~ /
the adopted redevelopment plans (Le., 20-30 plan, BB corridor
plan, N. Federal Plan, Urban Design Guidelines) and answers
general development questions as necessary.
3. Provides oversight, and input to staff on overall agency direction, j
and for individual strategic plans by conducting weekly meetings
with staff to share and update plans, and to ensure that everyone is
communicating regularly and are aligned with the mission of the
organization.
Comments (Note strengths and areas in need of improvement for the next year):
I
6
ADMINISTRATIVE AND ORGANIZING AND PLANNING COMPETENCY: Ability to plan
and organize constantly changing daily work flow by establishing priorities for the completion of
work in accordance with sound time-management methodology; effectively and efficiently utilizes
resources to achieve such goals and objectives. Ability to apply principles of till)e management.
Administrative
Weiaht
Perlormance
Ratina !
6
~
~
5
1 . Oversees preparation of the annual operating budget and
capital plan by meeting with the Finance Director and other
department heads to present to the CRA Board for approval,
and approves and reviews budgetary and financial reports.
2. Handles all Board matters, policy matters and other related
issues in order to accomplish Board Directives.
3. Sets all Board monthly meeting agendas and has oversight
for all Board packets to ensure correct material is in packets.
4. Directs and implements projects in the phase of completion
and evaluation in order to bring back the information to the
Board for their review and policy decision making.
5. Provides oversight and assistance with all administrative and
operational duties and issues for the CRA.
Comments (Note strengths and areas in need of improvement for the next year):
7
LEADERSHIP COMPETENCY: Ability to lead a team of paraprofessional and professional
staff towards goals and objectives. Ability to identify and respond to community, Redevelopment
Agency Board, and City Council issues, concerns, and needs. Ability to engage in on-going
process improvement review and implementation, both individually and as a te?m member and
leader. Ability to apply supervisory, management and leadership principles, practices concepts
and techniques. Abilityto favorably influence the activities of others (e.g., outside vendors). Ability
to identify and correct personal deficiencies. Ability to display sensitivity to the feelings of others.
Ability to demonstrate initiative. Ability to remain fair and objective. Ability to favorably influence the
activities of others, to withstand criticism and to demonstrate initiative.
Leadership
Weiaht
Performance
Ratina 1
6
1. Oversees and is responsible for the final selection,
training and evaluation process for all CRA staff.
2. Conducts weekly staff meetings in order for staff to
share information and keep abreast of overall CRA
operations and other operations in the City and local
community.
3. Meets with subordinate(s) to discuss and review job
performance as necessary.
4. Analyzes and evaluates working conditions for
improved employee output and requests and evaluates
both written and oral input from employees to improve
departmental services.
5. Conducts supervisory conferences or discussions with
subordinates in reference to their performance; provides
positive and corrective feedback.
6. Visits subordinates on-site to observe their work and to
provide assistance and input as necessary.
7. Informs subordinates of how their efforts, in any given
project, affected the outcome of the total project.
8. Writes performance appraisal reports.
9. Engages in an on-going reinforcement of working as a
team including process improvement review and
implementation, both individually and as a team member
and leader of staff.
10. Provides vision and sets operational goals to achieve
the CRA vision, and identifies and analyzes administrative
problems, and implements operational changes.
8
3
Comments (Note strengths and areas in need of improvement for the next year):
INTERPERSONAL COMPETENCY: Ability to develop and maintain excellent rapport, and
cooperative and courteous relationships with boss, co-workers, officials, developers, city
employees and the general public. Listens to and considers their suggestions and complaints and
responds appropriately.
Interpersonal
Weiaht
Performance
Ratin" 1 2
3
1. Uses diplomacy and tact during interactions with others,
particularly during times of disagreement.
2. Develops and maintains rapport and collaborative
relationships with officials, co-workers, developers, city staff
and the general public. Listens to and considers suggestions
and complaints to respond appropriately.
3. Displays sensitivity to the feelings of others.
Comments (Note strengths and areas in need of improvement for the next year):
9
ADAPTABILITY COMPETENCY: Ability to be adaptable to performing under stress when confronted
with critical and/or high priority activities, events or unusual situations in which working with speed and
sustained attention are make or break aspects of the job. Ability to remain fair and objective. Ability to
remain calm in stressful situations. Ability to think under pressure. Ability to display patience.
Adaptabilitv
Weiaht
Performance
Ratina 1
2
3
4
5
1. Performs under stress or when confronted with critical and/or
high priority activities, events, or unusual situations in which
working with speed and sustained attention are make or break
aspects of the job.
2. Communicates effectively and efficiently with persons of
varying educational and cultural backgrounds.
3. Adjusts to constantly changing daily work flow by establishing
priorities for the completion of work.
Comments (Note strengths and areas in need of improvement for the next year):
10
ORAL COMMUNICATION AND NEGOTIATION COMPETENCY: Ability to speak to people to
conveyor exchange information; receive or provide assignments or directions; speak with others with
poise, voice control and confidence; record and deliver and communicate effectively and efficiently with
persons of varying educational and cultural backgrounds. Ability to communicate orally in the English
language with customers, clients, and the public in a one-to-one or group setting. .f\bility to use diplomacy
and tactfulness. Ability to make presentations to the CRA Board on a regular basis. Ability to facilitate
public meetings, workshops, and negotiations. Ability to negotiate. Ability to persuade others. Ability to
seek out opportunities for redevelopment and negotiate effective and constructive deals on behalf of the
CRA. Ability to deal constructively with conflict and develop effective resolutions. Ability to explain things
clearly.
Oral Communication and Neaotiation
Weiaht
Performance
Ratina 1
6
~
~
~
1. Negotiates the acquisition and disposition of real estate for the
CRA and manages the real estate assets held.
2. Serves as an in-house consultant and represents the CRA in
dealing with and interfacing, communicating and resolving issues
and problems with other agencies on a variety of related matters.
3. Conducts, directs and oversees all Public Relations activities for
the CRA.
4. Meets and confers with Board Attorney in order to ensure that
Board policies and directives are being implemented appropriately.
5. Serves as public interface with the development community by
attending meetings, visiting sites, discussing issues for resolution,
discussing architectural styles, and negotiating, and providing
guidance etc.
6. Prepares and responds to email messages from the Board,
staff, developers, City officials and other personnel.
7. Attends monthly Board meeting and other requisite meetings in
order to keep abreast of activities and programs, and to provide
information and/or answer questions as necessary.
8. Deals with conflict and develops effective resolutions.
9. Makes presentations to the CRA Board and facilitates public
meetings, workshops and negotiations on a regular basis.
Comments (Note strengths and areas in need of improvement for the next year):
11
WRITTEN COMMUNICATION COMPETENCY: Ability to produce written documents in the English
language with clearly-organized thoughts with proper sentence construction, punctuation, and grammar.
Written Communication
Weiaht
Performance
Ratina 1
2
3
4
1. Prepares written evaluations on the status of a program or
project for the Board of Directors.
2. Produces written documents in English with clearly organized
thoughts with proper sentence construction, punctuation and
grammar.
Comments (Note strengths and areas in need of improvement for the next year):
Board of Director's Independently Competencies
Derived Scores:
Competency Scores: K AD& LD IP ADP OC WC
OP NEG
Name: Chairman Taylor
Name: Vice-Chair Rodriguez
Name: Board Member McCray
Name: Board Member McKoy
Name: Board Member Weiland
Final Consensus Score Across Five (5)
Raters
12
Competency Leaend:
K = Job Knowledge
AD&OP = Administration & Organizing and Planning
LD = Leadership
IP = Interpersonal
ADP = Adaptability
OCNEG = Oral Communication and Negotiation
WC = Written Communication
PERFORMANCE SUMMARY (Using a 1 to 5 point scale)
1. Job Knowledge Summary Score: x .15
2. Administrative & Organizing and Planning Summary Score: x .15
3. Leadership Summary Score: x .25
4. Interpersonal Summary Score: x .10
5. Adaptability Summary Score: x .10
6. Oral Communication and Negotiation Summary Score: x .20
6. Written Communication Summary Score: x .5
ACTION PLAN: Document goals (such as special projects. career development needs,
leadership development) which need to be accomplished in the coming year.
Goal Measure of Success When Completed
1.
2
3.
4.
5.
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EMPLOYEE COMMENTS:
1. We have reviewed the job description for my job and the
competencies, and it reflects my job duties.
2. This review is generally consistent with my view of my
performance.
3. Comments:
Yes
No
Yes
No
4. This appraisal has been discussed with me by the Chairman of the
Board. Yes
Employee Signatur
Date:
/~ dX-07
14