R08-015
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1 RESOLUTION NO. R08- 0 'S"
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3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE TASK ORDER NO. U07-19-1
6 IN THE AMOUNT OF $206,933.00 WITH URS
7 CORPORA TION FOR ENGINEERING SERVICES
8 RELATED TO POTABLE WATER MAIN AND
9 STORMW A TER IMPROVEMENTS IN THE LAKE
10 BOYNTON ESTATES SUBDIVISION; AND
11 PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, this Task Order will provide for a redesign of the potable water
15 distribution system, including water mains at least 6-inches in diameter and relocated to the
16 front of each parcel; and
17 WHEREAS, the task order will also include improving the storm water system to
18 eliminate ponding, and extending sanitary sewer to all homes where feasible; and
19 WHEREAS, the City Commission of the City of Boynton Beach upon
20 recommendation of staff, deems it to be in the best interest of the citizens of the City of
21 Boynton Beach to authorize execution of Task Order U07-l9-l in the amount of $206,
22 933.00 with URS Corporation.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the approval and execution by the City Manager of Task Order
SICAIRESOlAgreementslTask - Change OrderslURS U07-19-01.doc
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U07-l9-0l in the amount of $206,933.00 with URS Corporation for engineering services
2 related to potable water main and storm water improvements in the Lake Boynton Estates
3 subdivision, a copy of which is attached hereto as Exhibit "A".
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of February, 2008.
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23 ATTEST:
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SICAIRESOlAgreementslTask - Change OrderslURS U07-19-01doc
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URS
R08-ols-
Task Order No. U07-19-01
Lake Boynton Estates Utility Improvements
A. Introduction and Background
URS has prepared this task order at the request of the City of Boynton Beach Utility
Department for professional services in accordance with watermain replacement and
relocation, the extension of sanitary sewer and the rehabilitation of the stonnwater
management system at the Lake Boynton Estates Subdivision.
The existing 2-inch galvanized, rear-yard watermain is to be abandoned in place,
replaced by a 6-inch ductile iron pipe system and relocated to the public right of way.
Sanitary sewer is to be extended westerly from NW 8th Street to the western extents
of the development. The existing storm water management system is to be
rehabilitated to reduce impeded flow and subsequent flooding.
B. Scope of Services
The Engineering Services of URS Corporation (CONSULT ANT) shall include the
following tasks:
. Task 1 - Data Collection
. Task 2 - Stormwater Study and Report
. Task 3 - Kickoff Meeting
. Task 4 - Design
. Task 5 - Pern1itting
. Task 6 - Bidding
· Task 7 - Construction Administration Services
The specific scope of services to be provided by CONSULT ANT in this Task Order
includes the following:
Task 1 - Data Collection
1.1 Topographical Survey
CONSULTANT shall furnish the services of a state registered professional
surveyor to provide survey ser\'ices consisting of topographical survey with
boundary information of the Lake Boynton Estates Subdivision. The
topography and horizontal locations are to reference baseline stationing and
control will be referenced !i'om the Palm Beach County Control Network. which
is the North American Datum \)1' 1983 on thc ] 99() adjustment. All existing
structures and improvc!l1cnts fr\i!l1 !l'ont of !wusc to front of house wi!! be
URS Corporation
7800 Congress Avenue, Suite 200
Boca Raton, FL 33487
Tel: 561.994.6500
Fax: 561.994.6524
URS
referenced by baseline stationing with an offset distance (left or right) from the
baseline.
1.1.1 Topographical survey at 100-foot intervals and at major ground
elevation changes to depict the existing ground profile at the project
area. All topographical surveys shall have stationing established from
the south to north and from the west to east where applicable. This shall
be accomplished by creating a baseline in the field to colleet pertinent
data which shall include the following:
1.1.1.1 Verification of the Client supplied electronic information
which includes horizontal location of which includes specific
visible fixed improvements within the right-of-way for all
roadways in the project limits. Specific visible fixed
improvements include physical objects, roadway pavement,
driveways, sidewalks, power poles and other encumbrances.
Verification of this data will include field survey of a portion
of the project site and comparison to the existing information.
In addition, this task includes collection of all existing
driveway culverts, sizes and inverts.
1.1.1.2 Location of all known above ground and below ground existing
utilities including but not limited to FP &L, BellSouth, AT&T,
Cable TV, Natural Gas, Force Mains (pipe diameter, top and
valves), Sanitary Sewers (pipe, diameter, manhole inverts and
direction, rim elevations are to be included for structures from
which the sanitary system will be extended from and the
structure directly downstream), Storm Sewers (pipe, diameter,
manhole inverts and direction, rim elevations) and all other
accessible structures.
This task will include coordination with the City of Boynton
Beach Utilities. All soil borings and coordination with
SUNSHINE will be handled by the geotechnical consultant
prior to commencement of the survey effort.
1.1.1.3 Identification of platted right-of-ways (including bearing and
distances for centerlines, lot numbers, house address,
ownership lines, block numbers and dedicated easements.
1.1.1.4 Elevations should be indicated every 100 feet, at a minimum,
to indicate centerline grades, edge of pavement grades,
shoulder grades, swale grades, high points, low points, and all
right-of-way lines. Intermediate grades shall be indicated at all
grade breaks, driveways and sidewalks.
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1.1.1.5 The survey shall include topography of the complete
intersections.
1.1.1.6 Provide referenee benchmarks at a maximum of 500 foot
intervals. Elevations to be referenced to an existing established
City or County Benchmark.
1.1.2 CONSTUL T ANT shall provide visual verification of survey.
1.1.3 The above topographical survey data will be prepared in AutoCAD
format at a scale of 1" = 40'. The survey will also include the location
of all soil borings and percolation tests (indicating boring number) and
any utility potholing.
1.2 Geotechnical
CONS UL T ANT will provide professional geotechnical engineering services to
provide subsurface investigations. The resulting data will be incorporated into
the design documents. The data collected is to include:
1.2.1 Perform up to 12 standard penetration tests (SPT) borings to an average
depth of fifteen (15) feet. These borings to be evenly distributed
throughout the project area.
1.2.2 Perfonn up to 5 percolation tests. These tests are to be distributed
throughout the project area, but located at intersections or low areas.
1.2.3 Prepare a Geotechnical Report summarizing the data collection and
analysis.
Task 2 - Stormwater Study and Report
2.1 Obtain existing stormwater permits and calculations for subject and adjacent
properties from the South Florida Water Management District and the City of
Boynton Beach.
2.2 Prepare a conclusive hydrologic analysis of the project area utilizing material
collected as part of tasks 1.1 and 2.1. The resultant report is to include an
analysis of existing conditions and recommendations to alleviate local flooding.
Task 3 - Kickoff Meeting
3.1 CONSULTANT shall attend one (1) kickoff meeting with the CITY and
provide a written summary of the issues discussed. The summary will include
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resolutions and action items listing responsible paIiies if additional action IS
required.
Task 4 - Design
The CONSULTANT will provide professional engineering services for the
abandonment and relocation of watennain, the extension of gravity sanitary sewer
and the rehabilitation of the stonnwater management system.
4.1 Utility Coordination
Coordinate with franchised utility agencies (electric cable TV, telephone,
natural gas, fiber optics, etc.) to obtain record or as-built infonnation. This
information will be utilized in determining locations for new watennain and
sanitary sewer.
4.2 Design Documents
The preparation of design documents are to consist of construction drawings
and technical specifications.
4.2.1 Construction Drawings, meeting the "Utilities Engineering Design
Handbook and Construction Standards for the City of Boynton Beach
Utilities Department, Volume One" are to include, but are not limited to,
the following:
Cover Sheet
General Notes
Existing Conditions
Demolition Plan
Horizontal Control Plan
Paving, Grading and Drainage Plan
Utility Plan and Profiles
Details
The design information contained in the drawings includes:
· Installation of front yard, 6-inch Ductile Iron Pipe (DIP) watennain
and abandonment ofthe rear yard, 2-inch galvanized water service.
· Extension of gravity sanitary sewer system westerly from NW 8th
Street to the western extents of the development.
· Rehabilitation of the stormwater management system.
Construction Drawings submittals to the CITY are to be made at the 30%,
60% and 100% stages. CONSULT ANT shall meet with the CITY
subsequent to review of the submitted drawings set to discuss comments.
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The comments will be incorporated into the following submittal set. One
(1) set of electronic copies of the 100% drawings in AutoCAD fonnat will
be submitted to the CITY on CD.
4.2.2 Technical Specifications are to be prepared for bidding purposes and will
be submitted to the CITY with the Construction Drawings to constitute the
Construction Documents. The 30% submittal of the technical
specifications will be submitted in Index form only. Full specifications
will be submitted at the 60% and 100% stages.
Contract Documents will use the CITY's existing "Front End" conditions
modified by the CITY as appropriate for this project. Division 1 and 2
technical specifications will utilize the CITY's master specifications
modified by CONSULTANT as appropriate for this project.
4.2.3 An opinion of probable construction costs will be prepared and supplied to
the CITY for the 30%, 60% and 100% submittal stages. The opinion of
probable construction costs will be consistent with the bid proposal
tabulation sheet for the project.
4.2.4 Internal Quality Assurance will be supplied by the CONSULTANT for the
30%, 60% and 100% submittals of design documents.
Task 5 - Permitting
The CONSULTANT will meet with regulatory agencies to detennine all potential
design permitting requirements. The anticipated regulatory agencies include, but are
not limited to:
City of Boynton Beach
South Florida Water Management District
Florida Department of Environmental Protection
Palm Beach County Health Department
Permit applications will be completed and fees will be determined by the
CONSULTANT. Permit application fees will be paid by the CITY.
The CONSULTANT shall attend up to one (1) pre-application meeting with each
regulatory agency and one (1) meeting with agencies during permit review. This task
includes responses to up to two (2) requests for additional information from each
regulatory agency.
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URS
Task 6 - Bidding
Bid phase services to be performed by the CONSULTANT will be consistent with the
guidelines in the "Standard Procedures and Functions for Consultants, Procurement
Services, and the Project Management Team" provided by the CITY and include the
following:
6.1 Preparation of Design Document packages (Drawings and Specifications) and
submittal to CITY for advertisement and bidding purposes. Drawings to be full
size (24" x 36") fonnat.
6.2 CONSULTANT will attend a pre-bid conference with interested contractors and
CITY staff.
6.3 CONSULTANT shall respond to Requests For Information (RFI) submitted to
the CITY. Response will be made to the CITY for distribution to all
planholders. Technical infonnation for up to three (3) addenda is assumed in
the budget for these services.
6.4 CONSULTANT shall attend the bid opening, review bid packages received,
provide the CITY assistance in preparation of the bid tabulation form and
recommend award.
Task 7 - Construction Administration Services
The CONSULTANT shall provide Construction Administration Services for the
duration of the construction period that include the following:
7.1 The CONSULTANT will attend a pre-construction conference with selected
Contractor and CITY staff.
7.2 The CONSULTANT will review Shop Drawings and Product submittals for
general conformance with the design intent and provisions of the Contract
Documents. These services include the review of up to fifty (50) submittals.
Any rejected shop drawing will only be reviewed once following revisions by
the Contractor for compliance with the approved drawings and specifications.
7.3 The CONSULTANT will attend monthly progress meetings and provide a
written summary of issues discussed. The progress meetings will be conducted
by CITY staff. Minutes of the meeting will be submitted to the CITY.
Meetings to be held at the City of Boynton Beach Utilities Department.
7.4 The CONSULT ANT will review monthly payment applications submitted to
the CITY by the Contractor. These services include review of the quantities
represented in the payment application and recommendations to proceed.
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7.5 The CONSULTANT will respond in wntmg to Contraetor RFI's regarding
design documents. If the quantity of RFI's received is deemed excessive by
both the CONSULT ANT and the CITY, additional fees may be required on an
hourly rate based on the agreed upon rates.
7.6 The CONSULT ANT will assist the CITY in preparation and negotiations for
Change Orders (CO) and field changes.
7.7 The CONSULTANT will make weekly site visits during the term of
construction. This task assumes a 12-month construction period.
7.8 The CONSULTANT will certify to the regulatory agencies that the project was
constructed in general conformance with the pennitted plans.
c. Assumptions
In preparation of this Task Order, the following assumptions have been made.
Modifications to the above Scope of Services or these assumptions shall be considered as
an Additional Service Item under the terms of this contract. The assumptions include:
The scope and fee for this project is for those items listed in item 4.2.1 exclusively. If
additional design may be required that is not a part of this scope, an amendment to
this Task Order shall be executed.
2 There will be no permitting required through FDOT.
3 The roadways included in this project are owned and maintained by the City of
Boynton Beach.
4 The CITY will provide the CONSULTANT with available record or as-built
drawings.
5 CITY will assist CONSULTANT locating existing CITY utilities by painting existing
watermains, sanitary sewer lines and stonn sewer lines prior to data collection with
the intent this information can be included in the topographical survey.
6 CITY will televise existing sanitary sewer system in the project area and provide
CONSULTANT with locations of sanitary sewer laterals.
7 The CITY will provide the CONSULTANT with electronic copies of "Front End"
documents in .doc format.
8 Legal work necessary to establish easements for the installation of the watermain, if
required, will be the responsibility of the CITY.
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URS
9 Deviations from the final design drawings will be compiled by the Contractor and
electronically incorporated into the drawings files. Two sets of signed and sealed
Record Drawings by a state registered surveyor will be submitted to the CITY. One
set of which will be provided to the CONSULTANT for submittal to the Palm Beach
County Health Department.
10 The CITY is responsible for all pennitting fees including applications, certifications
and public notification.
11 The design does not include survey work for verification of horizontal or vertical
alignment of existing utilities within the project area. Utility locations will be
developed based on the best available infonnation available from the franchised
utility owners and provided by the CITY.
12 The design shall be based on federal, state and local codes and standards in effect at
the beginning of the project. Revisions required due to subsequent changes to those
regulations shall be considered an Additional Service Item.
13 Roadway reconstruction is not included in this Task Order and will be included as an
amendment if the storm water study concludes that such is required.
14 Contractor shall obtain any required dewatering pennits.
D. Contract Reference
This Task Order shall be perfonned under the tenns and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2003
between the City of Boynton Beach and URS Corporation.
E. Additional Services
The following can be provided as Additional Services, but are not included within this
Task Order:
Field verification, both horizontal and vertical, of existing utilities. This will be
accomplished by pot-holing anticipated locations of the utilities.
2 Permitting activities associated with tree removal.
3 Geotechnical services in addition to those specifically mentioned above.
4 Environmental services in the event contamination is found to be evident on the
project site.
5 Water or sanitary sewer capacity analysis.
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F. Obligations to the CITY
The CITY shall provide available record data in a timely manner. This data includes
infonnation regarding the water system, sanitary sewer system or stom1water system.
In addition, any design or calculations for the project area or adjacent areas in
included.
2 The City shall review any documents submitted by the CONSULTANT in a timely
manner and obtain professional advice from those CITY deems appropriate for such
reVIew.
3 The CITY will be responsible, as applicant, to obtain all pennit approvals from
regulatory agencies.
G. Compensation
Compensation by the CITY to the CONSULTANT for the above tasks will be on a Lump
Sum basis. The itemized tasks fees are included in the attached spreadsheet. The total
CONSULT ANT fee for this Task Order is $ 206,933.
APPROVED BY:
(:,11
Dated this
6"
day of Af.J'L-.-(I-~ ,2007.
SUBMITTED BY:
6 VED 'i~ ~~ FORM:
. ~~--,e.../~../o i7.cr-
AsS!, CITY AlTORNEY
URS Corporation I~
BY:~AI~~ 7?~~ ;(/! ~ 7,&#
Thomas F Mullin
Vice President
Dated this d~
day of ~c::.eM 6er- , 2007.
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URS
URS
Lake Boynton Estates - Utility Improvements
COST ESTIMATE SUMMARY
TASK
Task 1 - Data Collection
Task 2 - Stormwater Report
Task 3 - Kickoff Meeting
Task 4 - Design
Task 5 - Permitting
Task 6 - Bidding
Task 7 - Construction Services
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EVENTS
$/EVENT
LS $60,217
LS $11,208
LS $1,972
LS $57,228
LS $28,864
LS $12,408
LS $35,036
Total
12/10/2007
TOTAL
$60,217
$11,208
$1,972
$57,228
$28,864
$12,408
$35,036
$206,933
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CITY CLERK'S OFFICE
MEMORANDUM
TO:
Barb Conboy
Utilities Manager
FROM:
Janet M. Prainito
City Clerk
DATE:
February 8, 2008
RE:
R08-015 - TASK ORDER U07-19-1 - LAKE BOYNTON ESTATES
UTILITY IMPROVEMENTS
Attached for your information and files are two originals of the above mentioned Task
Order. Since the documents have been fully executed, I have retained one original for
Central File.
Please contact me if there are any questions. Thank you.
~m. p~
Attachments
Cc: Central File
S:\CC\WP\AFfER COMMISSION\Departmental Transmittals\2008\Barb Conboy - R08-01S.doc
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals120061Barb Conboy - R06-015.doc