Agenda 02-28-08
BOARD OF TRUSTEES EMPLOYEES' PENSION PLAN
QUARTERLY BOARD MEETING
Thursday, February 28, 2008
****FIRE TRAINING ROOM, City Hall****
AGENDA
I. CALL TO ORDER - Mayor Gerald (Jerry) Taylor, Chairman
II. AGENDA APPROVAL
II. - A. Trustee Nomination - ROB EICHORST- Board certification and welcome
III. APPROVAL OF MINUTES - Quarterly meeting November 30, 2007
IV. FINANCIAL REPORTS:
A. Quarterly Investment Review - December 31,2007
1. Davis Hamilton Jackson - Janna Woods, Principal
Portfolio Summary
2. Alliance Bernstein - For your review
Investment Strategy -
3. The Boston Company - For your review
Quarterly Performance -
B. Merrill Lynch Consulting - Daniel Johnson, Plan Consultant
1) Investment Fund Summary for quarter 12-31 -2007
2) Deposit of Merrill Lynch 12b-l fees for quarter end 12-31-07 - $11,403.49
3) Merrill Lynch Brokerage Statement for November 2007
4) Julius Baer International Equity Fund II - Prospectus available for review
in Pension Office.
C. Gabriel, Roeder, Smith & Company -
Memo of2-21-2008 - Valuation to be presented at a later date- To set
Special meeting.
V. CORRESPONDENCE
1. Alliance Bernstein 4th Quarter 2007 Proxy Report
VI. OLD BUSINESS
1. RFP for Consulting Services with memo of 2-25-2008 and listing of firms for the
Consulting Services.
2. Benefit improvements - Trustee Jim Macintyre request as to the feasibility of
obtaining interest of membership on enhancements to Plan - Memo of 2-20-08.
3. RFQ - Broker of Record for Insurance- Pension Trustees! Plan Administrator _
a. To set a Special Meeting to - review bids - select broker
b. Appoint a Board member to review quotes from Broker and
c. Set a Special Meeting to review and select insurance.
VII. NEW BUSINESS
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A. Invoices for review and approval:
1. Davis Hamilton - Quarter End 3-31-08 - $33,209.07
2. AllianceBernstein - Quarter End 3-31-08 - $10,833.96 Fixed/$19,804.38
3. Wachovia Bank custodial fees - Nov. Dec. 2007 & Jan 2008
Alliance Bernstein - $2,793.35
Davis Hamilton - $2,827.34
4. The Boston Co - Qtr end 12-31-07 - $18,083.67
5. Gabriel, Roeder, Smith & Co. - Services Nov 2007 - $2,300 & Services
Jan 2008 - $2,187
B. Verification of Retirement Benefits: Cathleen McDeavitt, Laurie Madigan,
Peter Villanacci & Pedro Wallace
C. Benefits, terminations & Drop as of 2-1- 2008
VIII. FUTURE AGENDA ITEMS
IX. PUBLIC COMMENTS
X. ADJOURNMENT - Next Regular Meeting Date - Friday, May 30, 2008 @ 1:30
p.m. - Commission Chambers
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS
AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE
PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE BASED. (F.s.286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO
AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND
ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE
PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
S:ICCIWPVANETlBOARD OF TRUSTEES EMPLOYEES - AGENDA doc
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