R08-036
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RESOLUTION R08- 03b
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
FOR TRAFFIC ENFORCEMENT BETWEEN THE
CITY OF BOYNTON BEACH, FLORIDA AND
COASTAL BAY HOMEOWNERS ASSOCIATION,
INC.; AND PROVIDING AN EFFECTIVE DATE.
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WHEREAS, Coastal Bay Homeowners Association, Inc., (hereinafter referred to as
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"Association") owns or controls certain private roads lying and being in the City of Boynton
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Beach, Florida; and
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WHEREAS, Association does not have the power to enact or enforce traffic laws
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within the Association, nor can it hire others with police power to do so; and
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WHEREAS, pursuant to Chapter 316.006(1 )(b), Florida Statutes, the Association
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hereby grants to the City of Boynton Beach, municipal traffic control jurisdiction over all
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those certain private roads in said Association.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
27 hereby authorize and direct the Mayor and City Clerk to execute the Agreement for Traffic
28 Enforcement between the City of Boynton Beach, Florida and Coastal Bay Homeowners
29 Association, Inc., a copy of which is attached hereto as Exhibit "A".
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Association, Inc., a copy of which is attached hereto as Exhibit "A".
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Section 3.
This Resolution will become effective immediately upon
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passage.
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PASSED AND ADOPTED this ~ day of March, 2008.
CITY OF BOYNTON BEACH, FLORIDA
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Commissioner - Marlene Ross
ATTEST:
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ROB-036
AGREEMENT
f
THIS AGREEMENT is entered into, this ---'--L day of r t7 u/L It.-t~ "; , 2001, by and
between:
CITY OF BOYNTON BEACH, FLORIDA, a municipal
corporation organized and existing under the laws of the State of
Florida, with a business address of 100 East Boynton Beach
Boulevard, Florida 33455, hereinafter referred to "CITY,"
and
(' 0 A JOT A L II 1J Y H t7 II , ("Development"), having a
business address of .J r tf1 c C ".g, II (.. B 19 Y 15 L V.P ,
Boynton Beach, FL 33435, hereinafter called "ASSOCIATION."
WHEREAS, CITY recognizes that it has full power and jurisdiction to patrol on private
property to enforce all of the laws of the nation, state, county and city, duly enacted, excluding
those of traffic control and enforcement; and
WHEREAS, ASSOCIATION specifically recognizes the above; and
WHEREAS, ASSOCIATION wishes to grant CITY the authority to exercise jurisdiction
for traffic regulation purposes over any private or limited access road or roads of specified
private segments of the ASSOCIATION, pursuant to S316.006(b) Florida Statutes;
WITNESSETH:
NOW, THEREFORE, for and in consideration of the mutual covenants and
undertakings of the parties hereto, and other good and valuable considerations, the parties hereto
covenant and agree, each with the other as follows:
1.0 Ratification. The foregoing preamble is hereby ratified and confirmed as true
and correct and incorporated herein.
2.0 Recognition of Jurisdiction. The ASSOCIATION hereby recognizes the
jurisdiction of CITY over any private or limited access road or roads within the property
indicated on the map attached hereto as Exhibit "A," for traffic control purposes.
3.0 The ASSOCIATION shall provide CITY with a Resolution of the
ASSOCIATION attached as Exhibit "B", evidencing the ASSOCIATION's desire for CITY's
services hereunder and authorizing the ASSOCIATION, via its President, to enter into this
Agreement.
4.0 Exercise of Jurisdiction. The CITY hereby agrees to exercise jurisdiction for
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traffic control purposes over any private or limited access road or roads within the property
within the Development listed on attached Exhibit "A."
4.1.The City of Boynton Beach Police Department agrees to provide a minimum
base level of traffic enforcement service on all those certain private roads in the Development
identified in Exhibit "A."
4.2.The level of service provided by the CITY shall be determined solely by the
Boynton Beach Chief of Police and shall be based upon the availability of police personnel.
4.3.The Police Department shall choose the hours and days of operation, but
these choices shall be based upon information from ASSOCIATION and the observations of the
Boynton Beach Police Department and Public Works Department.
5.0 Signs and Markings. In order to permit CITY to perform pursuant to the terms
of this Agreement, and to ensure appropriate jurisdictional and enforcement authority:
5.1.All traffic control devices on and along the private or limited access roads
within the Development identified in Exhibit "A" must conform to the requirements contained
in the United States Department of Transportation Manual on Uniform Traffic Control Devices
for Streets and Highways (the "MUTCD") and CITY Engineering Standards. The determination
as to whether signs or other traffic control devices meet the installation requirements and/or
conform to the MUTCD and CITY Engineering Standards, shall be made solely by CITY. The
CITY may conduct any necessary traffic engineering studies to determine appropriate regulatory
traffic control within the ASSOCIATION.
5.2.In the event ASSOCIATION has installed traffic calming devices that do not
conform with existing CITY and MUTCD standards, on or along the private or limited access
roads within the Development identified in Exhibit "A," such as speed humps and/or speed
bumps, ASSOCIATION shall, at its sole expense, cause such devices to be removed within thirty
(30) days of execution of this Agreement if CITY so requests or a traffic engineering study
determines that the existing traffic calming devices are not warranted. Further, ASSOCIATION
shall not install any traffic calming devices on or along its private or limited access roads during
the term of this Agreement without the express written consent of the City of Boynton Beach
Public Works Department.
5.3.ASSOCIATION shall purchase and install all signs, signage, posts, pavement
markings, and other necessary traffic control, as prescribed by the CITY, as necessary for traffic
control purposes. Should CITY determine that traffic-calming measures are appropriate,
ASSOCIATION shall incur all costs of designing and installing such measures. ASSOCIATION
shall be responsible for maintenance of any traffic control devices and traffic calming measures
necessary or desirable for the enforcement of traffic laws.
6.0 Insurance. The ASSOCIATION agrees to maintain insurance under its general
liability policy for all actions arising out of or in any way connected to this Agreement under
minimum policy limits of $1,000,000. Proof of insurance shall be provided to the City Risk
Manager upon execution of this Agreement.
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7.0 Gated Entrances. In the event access to any portion of the ASSOCIATION's
private or limited access roads is through a gate, ASSOCIATION shall take steps to ensure
access by means other than gate codes, such as siren activated gates, Knox Box, or by bar-coding
of vehicles, so as to permit uninhibited access by authorized police vehicles and prevent any
delay in access to ASSOCIATION property. ASSOCIATION shall provide gate access codes to
the Public Works Department for purposes of conducting traffic engineering analyses.
8.0 Term. The term of this Agreement shall be five (5) years, effective on the date of
execution, provided that either party may terminate this Agreement without penalty upon sixty
(60) days notice by notifying the opposite party in writing of its intention to do same.
9.0 General Law Enforcement Jurisdiction. ASSOCIATION recognizes the
authority of CITY to patrol on private property, including ASSOCIATION's property, to enforce
all laws of the nation, state, county and city other than for traffic control purposes, and same is
done by Boynton Beach Police Department and other appropriate law enforcement agencies
pursuant to law, and not through this or any other Agreement.
10.0 Notices. All notices which shall or may be given pursuant to this Agreement
shall be in writing and delivered personally or transmitted (a) through the United States mail, by
registered or certified mail, postage prepaid; (b) by means of prepaid overnight delivery service;
or (c) by facsimile or email transmission, if a hard copy of the same is followed by delivery
through the U.S. mail or by overnight delivery service as just described, addressed as follows:
To CITY: Kurt Bressner, City Manager
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
Telephone No. (561) 742-6010
Facsimile No. (561) 742-6011
with a copy to: G. Matthew Immler, Chief of Police
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33425
Telephone No. (561) 742-6100
Facsimile No. (561) 742-6185
To ASSOCIATION: (.-I7~/r4L.;JItV Hp'A % f'lIrE/l//~ /t1 /Vb! ;Z/VC.-
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3o-a 3. iT.,6 /l.~.4 i>
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Telephone No. (561) 9i:>'f -ji-J-O
Facsimile No. (561) 9h"l . 8'13 i
Notices shall be deemed given upon receipt in the case of personal delivery, three (3) days after
deposit in the mail, or the next business day in the case of facsimile, email, or overnight delivery.
Either party may from time to time designate any other address for this purpose by written notice
to the other party delivered in the manner set forth above.
11.0 Severability. If any provision of this Agreement or application thereof to any
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person or situation shall to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those as to
which it shall have been held invalid or unenforceable shall not be affected thereby, and shall
continue in full force and effect, and be enforced to the fullest extent permitted by law.
12.0 Modification of Agreement. This Agreement may be modified upon mutual
consent of the parties only in writing, and executed with the same dignity herewith.
13.0 Legal Representation. It is acknowledged that each party to this Agreement had
the opportunity to be represented by counsel in the preparation of this Agreement and,
accordingly, the rule that a contract shall be interpreted strictly against the party preparing same
shall not apply due to the joint contribution of both parties.
14.0 Binding Authority. Each person signing this Agreement on behalf of either
party individually warrants that he or she has full legal power to execute this Agreement on
behalf of the party for whom he or she is signing, and to bind and obligate such party with
respect to all provisions contained in this Agreement.
15.0 Governing Law. This Agreement shall be governed by the laws of the State of
Florida, with venue lying in Palm Beach County, Florida.
16.0 Additional Terms upon Modification or New Agreement. Nothing herein shall
preclude the parties from modifying this Agreement during the term of such, or, upon completion
of the term, entering into another Agreement, to provide for additional or revised terms.
IN WITNESS WHEREOF, CITY and ASSOCIATION have executed this Agreement
by their duly authorized officers, this tJ'I day of ~, 2008
CITY OF BOYNTON BEACH
'tn. ~ Byrf~7~
BY:
Y ATTORNEY
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ASSOCIATION NAME
BY: elf>,q S TI"tL- 10 ~y I-Ip 19
flL lJu~I.t..H/qJ'?OT , President
ST A TE OF FLORIDA )
)
COUNTY OF PALM BEACH )
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments,
personally appeared, ilL 8LlIILIt:../-In~ vT , as President of
C~I4.sT,q.,- JJII"J No/'l , on behalf of and duly authorized
to execute the same, and acknowledged he executed the foregoing Agreement for the use and
purposes mentioned In it, and who is{15ersonally known~ to me or has produced
as identification.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in
the State and County aforesaid on this J..L day off' ~ ~ 0 (\ R Y, 20011
e/~~
NOTARY PUBLIC
My Commission Expires:
lI-Y'~
~. FRANK MOSCATO
~ "MY COMMISSION;; 00603414
~orl\.ll EXPIRES: Oct. 8, 2010
(407) 398-0153 Florida NoIaIy SaMce.oorn
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EXHIBIT" A"
DIAGRAM AND DESCRIPTION OF ASSOCIATION PROPERTY
CONT AINING THE SUBJECT PRIVATE ROADS
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EXHIBIT "B"
ASSOCIATION'S AUTHORIZATION TO ENTER
INTO THIS AGREEMENT
Coastal Bay Homeowners Association, Inc. recognizes the authority of
CITY to patrol on private property to enforce all laws of the nation, state,
county and city other than for traffic control purposes, and same is done by
Boynton Beach Police Department and other appropriate law enforcement
agenci~r~y. to l~,w;--and not through this or any other agreement.
-'/~~.,-//'
v t - .:;:
Al Burkhardt, President
Coastal Bay Homeowners Association, Inc.
Dated: February 11,2008
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A PHOENIX MANAGEMENT SERVICES, INC.
Treasure Coast Office: Boca Raton (561) 276-0255 Lake Worth Office:
5005 Turnpike Feeder Road 3082 Jog Road
Fort Pierce, FL 34951 Lake Worth, FL 33467
(772) 465-1858 (561) 964-1550
(561) 964-8731 Fax
Minutes for Coastal Bay Home Owners Association Inc.
February 7, 2008
David Rosenthal, from Phoenix Management, called the meeting to order at
3: 15 PM
Present were about 12 members. David Rosenthal, Frank Moscato, property
manager and Dionne Whyte, customer service, from Phoenix Management.
David Rosenthal spoke about the transfer. He suggested having an audit done. As it
stands now there are some financial issues with the developer Southern Homes.
David invited nominations from the floor. One owner was nominated. Denis
Holmes.
We proceeded with the election.
Al Burkhardt 14 Votes
Magaly Orozco 15 Votes
Helen Plog 7 Votes
Denis Holmes 5 Votes
The Organizational Meeting followed:
Al nominated Magaly for Secretary/Treasurer. Magaly nominated Al for President
and Helen Plog for Vice President. All were in favor
The new Board of Directors are:
Al Burkhardt President
Magaly Orozco Secretary IT reasurer
Helen Plog Vice President
Al made a motion that all Board Members will be authorized to sign checks;
Magaly seconded. One signature will be sufficient on checks.
SEITLIN
III INSURANCE &
ADVISORY SERVICES
INSURANCE PROPOSAL
FOR
COASTAL BAY HOMEOWNERS ASSOCIATION INC.
Effective Date: 12/22/07
Coverage: General Liability
Carrier: Colony Insurance Company
Form: Occurrence
Limits:
General Aggregate: $2,000,000 [~n<v~.ff?2~[5)
Products & Completed Operations Aggregate: Included .. I ~
Personal & Advertising Injury: $1,000,000
Each Occurrence: $1,000,000
Fire Damage (anyone fire): $ 100,000
Medical Expense (anyone person): $ 5,000
Deductible: $500 BI/PD per Claim Including L.A.E,
Mandatory Forms: Hazardous Materials Exclusion, Misc. Excl. Endorsement
(Intercompany Products suits, USL&H, Jones Act, Maritime Exclusion, Professional
Services Exclusion), Service of Suit, 25% Minimum Earned Premium, Employment
Related Practices Exclusion, Fungi or Bacteria Exclusion, War Exclusion, Nuclear
Energy Liability Excl. Endt, Limitation of Coverage to Business Description, FL
Changes-Cancellation & Non-Renewal, Limitation of Coverage to Designated Premises
or Project, Directors & Officers Liab. Excl., Contractual Liability Limitation, Ownership,
Maintenance or Use of Premises Coverage Limitation, Deductible Liability Insurance;
Additional Insured Condo Unit Owner, Hired & Non Owned Auto Liability
Subject to: Signed application and TRIA disclosure form
Premium: $4,433.92
TRIA coverage: 106.10 PAI~
- ~ ~
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\N II,S~~[jflEX GlO[';AL PARTNER
PROPERTY & CASUALTY
MIAMI 9800 N.W. 41"' St.. Suite 300, Miami, FL 33178 I Phone: 305.591.0090 I Fax: 305.593,6993 I seitlln.com
FT. LAUDERDALE 6700 N. Andrews Ave.. Suite 300. Ft Lauderdale, FL 33309 I Phone: 954,938.8788 I Fax: 954,938.8566
N. PALM BEACH 11780 US Highway One, Suite 208. North Palm Beach, FL 33408 I Phone: 561.424.4330 I Fax: 561.630.3667
Seitlin Insurance
9800 NW 41 st Street Suite 300
Miami, FL 33178
INVOICE
Invoice Number: 201483 Amount Invoiced :$101.00
Invoice Date : 03/30/2008
Date Printed : 12/21/2007
Bill To: Coastal Bay Homeowners Association
clo Phoenix Management
3082 Jog Road
Lake Worth, FL 33467 ~fN1ur.[Pd(E~
Fidelity Bond -. . '-J
Policy Type: I
Policy Number: 14818404
Policy Term: 3/30/08 to 3/30/09 Carrier: Western Surety Company
Une Of Business Transaction Date ~~r1pflon' , Amount Du.
Invoice 03/30/2008 Hurricane Cat Fund Assessment $1.00
Fidelity Bond( 1) 03130/2008 Premium $100,00
'. ,.,...' c. TOb.fltW6k:~aalanc:e $101.00
Invoice Message: Fidelity Dishonesty Bond. $10.000
Please send with payment:
Bill To Name : Coastal Bay Homeowners Association Amount Paid:
Invoice # : 201483
Policy # :14818404
PAID
Remit Payment To: DaIf3- _ _ _1-.-=__0 ~ 1..) Y
Check # ---5.$r
Amount. ---..---..- --- --
Seitlin Insurance
9800 NW 41st Street Suite 300
Miami, FL 33178
SEITLIN
INSURANCE &
ADVISORY SERVICES
December 21,2007 .t ~ 1 ;}n'
Mr. Jerry Schmitt
Coastal Bay Homeowners Association
c/o Phoenix Management
3082 Jog Road
Lake Worth, FL 33467
RE: Fidelity Dishonesty Bond
Bond #:14818404
Dear Jerry:
Please find attached our renewal invoice in the amount of $1 0 1 referencing the above
captioned effective 3/30/08 to 3/30/09.
Please remit payment to Seitlin Miami in the yellow self address envelope we have provided
for your convenience.
Should you have any questions, please do not hesitate to contact our office.
Best Regards,
Athena Murphy, CPSR
Surety Bond Assistant for
Dedi Belis, Surety Manager
PROPERTY & CASUALTY
MIAMI 9800 NW. 41ST St.. Suite 300, Miami, FL 33178\ Phone: 305.591.0090 I Fax: 305.593.6993/ seitlin.com
FT. LAUDERDALE 6700 N. Andrews Ave.. Suite 300. Ft. Lauderdale, FL 33309 I Phone: 954.938.8788 I Fax: 954.938.8566
"N. PALM BEACH 11780 US Highway One, Suite 208, North Palm Beach, FL 33408/ Phone: 561-424-4330 I Fax:
561.630.3667