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Minutes 03-03-08 MINUTES OF THE SENIOR ADVISORY BOARD REGULAR MEETING HELD ON MARCH 3, 2008 AT 3:00 P.M. AT THE SENIOR CENTER, BOYNTON BEACH, FLORIDA Present: Denise Chamberlain, Chair Bernice Begleiter Lillian Bruzzese Susan Collins Elizabeth Jenkins Virginia O'Connell Betty Spinelli, Alternate Steve Lulkin, City Liaison Absent: Rose Love I. Call to Order The meeting was called to order at 3:01 p.m. II. Pledge of Allegiance The board recited the Pledge of Allegiance to the Flag. III. Roll Call Chair Chamberlain noted the members present. IV. Approval of Agenda Ms. Spinelli moved approval of the agenda. Ms. Bruzzese seconded the motion that passed unanimously. V. Approval of Minutes Ms. Bruzzese moved approval of the minutes of January 7, 2008. Ms. Begleiter seconded the motion that passed unanimously. Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 3, 2008 VI. Chairperson's Remarks - Alternates Chair Chamberlain urged the members to find an individual willing to serve on the board. She expressed it was important that the other alternate position be filled because the summertime was approaching and members go out of town. She invited members to extend an invitation to others in the City that may want to become involved. VII. Old Business A. Results of January 23,2008 Intellectual Program "Classic" Mr. Lulkin, Board Liaison, explained one recommendation for the accreditation was to put together intellectual programs for seniors. He compiled a list of the top activities that included classic movies, travel log and current events. The first movie shown was 12 Angry Men and about eight people viewed the film. They were trying to get the word out and increase attendance in the future. The movie started at 11 :30 a.m. so individuals that wanted to eat lunch could do so. The next movie scheduled for this month was Lifeboat. The current events were scheduled to begin this month, and then next Wednesday would be current events. B. Samples from communities who already have "Community for a Lifetime" Chair Chamberlain distributed a sample resolution. The resolution would have to be presented to the City Commissioners to start the Communities for a Lifetime process. Once the resolution was passed, the board could begin its efforts. Mr. Lulkin explained this item was put on the City Commission meeting for March 18th, between 7:00 p.m. and 7:30 p.m. The Commission would receive a packet of information and decide whether or not to endorse the program. Chair Chamberlain distributed samples of surveys. The key item that would be needed was to create a timeline to institute the Communities for a Lifetime, if approved by the Commission. VIII. New Business A. Create Timeline for Instituting Community for a Lifetime · Seek approval from City Commission for resolution at March 18, 2008 meeting · Review presentation for March 18 meeting · Stress attendance by board members 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 3, 2008 Janine Rogers-Harris, the Community Relations Director of Communities for a Lifetime in Tallahassee, would attend the meeting on March 18, 2008 to be available to answer any questions the City Commission may have. She stressed it was important the members were present. The board would meet with Ms. Rogers-Harris before the meeting and discuss other aspects of the program. She asked the members review the statement she put together about the program. There are 70 cities and towns that have the program already. The survey will review existing resources to determine where the needs are. Surveys can be sent out through the Senior Center. Chair Chamberlain advised she lives in High Point and she could distribute surveys there. There was discussion the survey could possibly be sent with the utility bills. Chair Chamberlain will ascertain from Ms. Rogers-Harris the composition of the committee. Once the senior survey and needs assessment were completed, an action plan and timeline would be developed. Chair Chamberlain hoped by May the resolution would be passed and they would have a meeting to decide about the committee and when they would meet. If there were other committees involved they could contact them to form a base committee and have at least one representative from each committee as a member. The survey would identify what is lacking. She hoped that by September they could start working on an action plan. The average time frame to develop the action plan was a year to a year and a half, sometimes longer. Chair Chamberlain will not be at the May 5, 2008 Senior Advisory Board meeting. She would be meeting with Sue Collins regarding the meeting for May. She would love to create a timeline but wanted to defer doing so until after meeting with Ms. Rogers. It was noted Delray Beach has this program already and Ms. Chamberlain could meet with them as needed. There were six cities in Palm Beach County that had the program. C. State grant for Senior Center enhancements (Heard out of order) Mr. Lulkin advised the City put together a grant package and was awarded a grant in the amount of $71,492, which will be used for the replacement of the front awning, a new awning in the back of the building, replacement shutters all around the building that are hurricane rated. The air conditioning in the back of the facility was not sufficient and would be replaced. Automatic flushers in the restrooms and auto door openers in handicapped stalls will be added, as would a public address system and surveillance system. When the official paperwork is received there would be a timeframe specified to make the improvements. The City has obtained quote for some items, and will likely need to obtain quotes on others. Those improvements, together with the new roof and expansion, would complete the building. B. Senior Center Report - Steve Lulkin 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida March 3, 2008 The Valentine's Day Senior Fashion Show was held and was reported as a success. Ms. Chamberlain and another member put the entertainment together and 114 people attended. Chair Chamberlain explained this year they had a difficult time partnering with a store to participate in the show with clothing. The seniors were asked to model their own clothes that were trendy. They also had some comical aspects included in the show, and the show went very well. The Sterling Village Players put on a play with about 65 people attending. The Senior Health Fair which has about 35 vendors was scheduled for later in the month and a 27- inch color TV will be given away. Mr. Lulkin invited all the members to spread the word. The St. Patrick's Day show would be upcoming and included a singer and refreshments, followed by the Easter Bonnet contest with first to fifth place winners. Registration for Senior Center membership was ongoing since October 1 and they have at least 975 registrants; and of those, 165 were from outside the City. AARP is preparing taxes at the Senior Center on Monday through Thursday, starting at 9 a.m. Mr. Lulkin reported between October 2006, and September 2007, they filled over 85K slots between the AARP and the meal programs. Chair Chamberlain would be representing the Senior Center when she visits China. The day before she speaks, they will show the Boynton Beach Club Movie, and she will make a presentation through an interpreter the next day. IX. Adjournment There being no further business to discuss, there was consensus to adjourn. The meeting adjourned at 3:51 p.m. d~f}l'Jnll/ Catherine Cher;;-"""''''7 Recording Secretary 031708 031808 4