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Minutes 04-22-08 MINUTES OF THE BOYNTON BEACH ARTS COMMISSION MEETING HELD ON TUESDAY, APRIL 22, 2008 AT 6:30 P.M. AT THE GREATER BOYNTON BEACH CHAMBER OF COMMERCE CONFERENCE ROOM, BOYNTON BEACH, FLORIDA PRESENT: Angela Budano, Chair Debby Coles - Dobay, Public Art Administrator Cheryl Arflin, Vice Chair (arrived late) Barbara Lentz Christine Moeller Barbara Ready Nubia Richman Halena Wolf Dana Cook, Alternate Anderson Slocombe, Alternate I. CaII to Order The meeting was called to order at 6:37 p.m. II. Roll CaII of Members Self- introductions were made. III. Agenda approval Motion Ms. Ready moved to approve the agenda. Chair Budano seconded the motion that unanimously passed. IV. Review Purpose of Meeting Minutes The Purpose of the Minutes was distributed to the members. The City Clerk's Office captures the concept of what occurs at the meeting. The minutes are not a verbatim transcript. At the next meeting the board's responsibilities, legal issues and budgets would be discussed. Ms. Coles -Dobay recommended the members review the materials and if there were any questions, they would be addressed at the next meeting. At the board's direction, Ms. Arflin discussed some of the board's fiscal issues with legal staff on March 5, 2008. She had prepared a report that will be included on next month's agenda. 1 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 V. Approve Meeting Minutes Motion Ms. Richman moved to approve the minutes of January 26, 2008. Ms. Ready seconded the motion that unanimously passed. One correction was noted on the heading of the February 26, 2008 meeting minutes which was the word "Boynton" was misspelled. Motion Ms. Ready moved to approve the minutes of February 26, 2008 with the spelling correction. The motion was duly seconded and the motion unanimously passed. VI. Annual Election for Chair and Vice Chair Ms. Coles-Dobay explained that she had sent an e-mail to the members detailing the process of nominating and voting in the election for Chair and Vice Chair. She reiterated that the members would nominate, receive comments on the nomination and then vote on the nominations for Chair. The same process would be used for election of Vice Chair. Mr. Slocombe commented that the use of a ballot would negate the need for nominations; however, Ms. Coles-Dobay explained elections are not done that way. The elections are conducted by nomination and vote. Barbara Lentz nominated Ms. Budano for Chair and Ms. Wolf nominated Barbara Ready also for Chair. Ms. Ready advised she would be fine with resuming the position of Chair; however, it was up to Ms. Budano if she wanted to continue. Chair Budano announced she serves on the board at the Chamber of Commerce and was on the Implementation Team. She has done a lot of work with the City and worked with Planning so that would be a help and she could bring about change. She expressed her respect for Ms. Ready. The question was raised if the board needed to consider the term of the nominee since the term of office and the term of membership were not concurrent. Ms. Coles-Dobay responded until the City Commission made that change, the board would proceed to hold elections as usual in April. 2 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 Vice Chair Arflin took the gavel from Chair Budano to conduct the election for Chairperson. It was noted the regular members would vote and the alternates would not. When one member asked if a secret ballot could be used for voting, Vice Chair Arflin asked the members if they preferred secret ballot or show of hands. At least one member indicated a preference for secret ballot. The Recording Secretary indicated to the board representative that the members could not vote by secret ballot and in response to Vice Chair Arflin's question why this was not permitted, the Recording Secretary explained that it was her responsibility to record the vote and the 'dissenters. When the Recording Secretary asked if there would be separate votes on each nominee, Ms. Arflin said there would be no dissenters and the vote could be recorded for both nominees. Ms. Arf lin announced the vote would be by secret ballot and the Recording Secretary would have to do the best she could. When Chair Budano suggested she and Ms. Ready should leave the room during the voting to eliminate awkwardness, Ms. Arflin advised the board representative that would be legal. Chair Budano was of the opinion the secret ballot should not be used; however, she and Ms. Ready would leave the room and the members should assume - . • .. _ _ _ • _ - _ - - - _ - - .. _ _ _ . _ - e . ' - - _ . they would vote for themselves. Before leaving the room, Chair Budano asked that the vote be done in the legal and proper fashion. Vice Chair Arflin advised the Board that it would be consistent with Robert's Rules of Order and expressed her opinion that it was not appropriate for Chair Budano to address the issue because she was a party to the action and that was a conflict of interest. The Recording Secretary read from Robert's Rules, Section 46, Voting, and explained the usual method of taking the vote, which clearly indicated the intent was to see how the members vote. Vice Chair Arflin had a copy of Robert's Rules, Section 44, and read that voting by ballot is used when secrecy of the members' votes is desired. When Chair Budano and Ms. Ready left the room at 6:58 p.m. Ms. Lentz questioned if the Recording Secretary was okay with that. The Recording Secretary responded negatively. However, Vice Chair Arflin advised the members to simply write down the name of the person they wanted to vote for and she would be glad to count the votes. Ms. Ready left her vote before leaving the room. By secret ballot, the members submitted their selections for Chair to Vice Chair Arflin for tabulation. Six written votes were received including Ms. Ready's vote. There were four votes for Ms. Ready and two votes for Ms. Budano. It was noted Chair Budano's vote had not been included. Chair Budano and Ms. Ready returned to the room at 6:59 p.m. 3 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 Chair Budano was asked if she had voted and if not, did she want to vote for herself. She responded she did not vote and she would vote for herself. The vote was announced as four votes cast for Ms. Ready and three votes cast for Ms. Budano. Ms. Coles-Dobay announced Ms. Ready was the Chair effective immediately. Vice Chair Arflin returned the gavel to Chair Ready. Nominations for the position of Vice Chair were received. Vice Chair Arflin offered she was willing to continue to serve as Vice Chair if no one else was willing to serve; otherwise, she would like to remove her name from the list. Ms. Wolf nominated Ms. Budano for the position of Vice Chair. Ms. Budano accepted the nomination. Vote A voice vote was taken and Ms. Budano was elected by unanimous consent. VII. Announcements A. Anderson Slocombe appointed new board alternate The board welcomed new member Anderson Slocombe. B. Board dinner, April 23, at Benvenuto's Chair Ready reminded the members of the board dinner the next evening and if the members did not RSVP, they should let her know if they would be attending. One member who had planned to attend incurred a scheduling conflict and offered her seats to the other members. Each member indicated whether or not they would attend. On a different matter, Ms. Coles-Dobay distributed an Arts and Culture Magazine which contained an article on page 42 about the Avenue of the Arts, a story about the South County Civic Center and Mark Fuller's project. This was the same artist doing the Boynton Town Center horse project. There was also an article regarding the Eternal Vision sculpture and the Children's Schoolhouse Museum was mentioned. The magazine is issued by the Palm Beach County Cultural Council. In addition, the magazine also contained an ad with a painting done by Ms. Wolf. A Sun-Sentinel article printed on April 17, 2008 had an article about the City's Annual State of the City address given at the Greater Boynton Beach Chamber of Commerce. This article references the Art in Public Places program. 4 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 The Palm Beach Post had an article on April 20, 2008 regarding the Postcards from Boynton artwork and the Boynton Forum had an article about the new wing of the City Library which featured artwork by former member Rick Beau-Lieu in memory of the late Assistant City Manager, Wilfred Hawkins. The Spring 2008 City Visions pamphlet had photos of the Highwaymen art project. Ms. Coles-Dobay attended a sculpture symposium about Art in Public Places in Ft. Pierce for St. Lucie County. She distributed information about their Art in Public Places program. She also distributed an article from the Boynton Forum in support of public art in the South Florida area. Their Downtown Development Agency was supporting the effort. VIII. OPUS 14 Oceanfront Park There was discussion at the October meeting that the board wanted to purchase the OPUS 14 turtle sculpture and the board authorized Ms. Coles-Dobay to negotiate with the artist for its purchase. The Recreation and Parks Department was interested in placing the piece at Oceanfront Park. They were redoing the boardwalk to the beach and the intent was to work with the park designer and put the piece in a public place. The piece was created in 1990 for the Center for Marine Conservation in Washington D.C. and Project Reef Keeper. The piece was made of recycled steel pipes from an offshore oil rig and had been on tour throughout the United States before coming to Boynton Beach. The piece would be placed at the park to educate the public about marine life. It was pointed out the environment and the salt would be hard on the piece and maintenance would be an issue. It was noted coatings could be used, but it may detract from the art. Ms. Coles-Dobay explained she inquired about the maintenance aspect and the artist guaranteed the piece would last. There was discussion about liability and whether the artist would have to come in and maintain the piece. Additionally, the base the piece sits on could be reused. The amount being requested from the Arts Commission for the piece would be $9,600. It was suggested exploring what type of coatings could be used. Ms. Coles-Dobay informed the members she asked the artist, Mr. Beau Lieu, to put together maintenance information for the board. The discussion turned to questions about liability if the piece were vandalized. There was agreement to defer the item until additional maintenance information could be obtained. Ms. Coles-Dobay advised there would be insurance on the piece and appraisal information would be kept current. It was anticipated the information regarding the maintenance, insurance and liability would be available by the next meeting. As an afterthought, the members discussed using ballasts around the piece 5 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 and the liability associated with trying to protect the art. She would bring the issue to Risk Management for review. There was a comment made that the artwork at the Carolyn Sims Center had the art piece on one side and that it looked off balance. IX. AIPP Master Plan Detail Discussion A. Status of CRA Master Plan presentation to CRA Board and City Commission Chair Ready announced she sits on the Downtown Master Planning Committee with EDAW and the EDAW report was presented to the CRA and moved on to the City Commission. At the last City Commission meeting, the Commission conceptually approved the concept of the master plan. The big concern was the City Commission did not want to be forced into saving the old high school which part of the downtown master plan. The presentation made to the City Commission appeared to be similar to the Renaissance Commons project. It was discussed there was retail there and there should not be competition between the two projects. The EDAW plan called for the development to be an art and cultural center, and called for demolishing the Art and Civic Centers. Those activities would need a place to go, and it was anticipated they would use the old high school. There was a concern about the height of the structures. A four -story retail /residential construction would be the same as was on Congress Avenue. The model used was a pedestrian friendly model based around different business nodes. The Chair explained it would be different and have more of a boutique feel. From an arts perspective, the EDAW plan provided many opportunities for art in public. places. Linear Park could be used to display kinetic art. It was duly noted the CRA was trying to reinvent the area and provide individuals with a reason to go downtown. B. Discussion of public art sectors Ms. Coles -Dobay explained the workshop identified culture, history, preserve, hidden jewels, legal, eco -art, events and other, as characteristics that should be incorporated into development areas. There were structures and facilities such as Jaycee Park, Community Park, the new police center and others, that the board could map out and through art, provide an identity. They noted most pieces on the Avenue of the Arts could be moved, and they created concrete pads which could be reused. They also tried to obtain a public opinion on the art and it was decided at the next meeting the board would look at new art they would like to accept for the avenue. 6 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 The concept of what would work in different locations was discussed. The board had previously identified characteristics and wanted to apply them to the different development areas. The following are the characteristics that were paired to various locations: · Town Square - Culture, history, preserve high school, legacy and event; · City Beach - Events, eco art, other, i.e., history such as shipwrecks, family and tourism; · Federal Highway - Culture, history, other, events (at Linear Park); · Ocean Avenue - Culture, history, preserve, hidden jewels legacy, eco art, events, other; · Heart of Boynton - Culture, history, hidden jewels, legacy, events; · Quantum Park - History, preserve, eco-art, events (High School); · N.W. Subdivisions - Multi/culture; · Renaissance Commons - Multi/culture, other, events, eco art; · Boynton Town Center - Other for business, events; · Boynton Mall - Multi/culture; · Leisureville - Other; · So. Congress - Events, eco-art, multi/culture, hidden jewel; · S.E. Subdivision - History, preserve, hidden jewels, eco art, multi culture, events; and · Woolbright Medical/Retail - Multi/culture, events. C. Next months review topic Ms. Coles-Dobay noted the board had specific ideas about commemorating what exists through art or what might apply to those areas. The members were asked to bring ideas and plans to the next meeting or the workshop. There had been previous discussion there should be one type of theme to tie the City together and a uniform message. The board was interested in branding and it was 7 Meeting Minutes Art Commission Boynton Beach, Florida April 22, 2008 thought a repetitive design or look was needed. The idea was to determine what best represented what Boynton was all about, and it was thought putting out a call to artists and then having something visual to select from would be helpful. The branding could be accomplished through directional signs, boundary signs or a combination of public art. The Arts Commission has not been tasked with developing an image for Boynton Beach, but they wanted to participate in that process because art helps form that image. Motion Ms. Arflin moved the board consider the concept of the parameters for possible icons for Boynton Beach, an image to be used repetitively throughout different symbols or art pieces throughout the City and they add greater detail to what was already begun. There was no action on this item and the motion died. D. Plan next workshop date The next planning session workshop would be held on June 14 or June 21. X. Unfinished Business None. XI. New Business None. XII. Adjournment There was no further business to discuss. The meeting adjourned at 8:47 p.m. ~O/j-)\JJU/ftX_ (LA-wuJ/ Catherine Cherry J Recording Secretary 042508 8